Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-800 - FURNITURE & EQUIPMENT › Section 12-3-2.1-800.7 - USING AGENCY'S PRELIMINARY LIST

Current through June 25, 2024
The Using Agency should assign staff members directly
						involved with the construction project (i.e., Physical Plant personnel) or
						involved with daily purchasing (i.e., Purchasing Department personnel), to
						assist with a specific Furniture & Equipment Project. The responsible
						Bureau Staff will work with the assigned Using Agency Staff during the entire
						Project.
Six (6) months prior to occupancy, the Using Agency
						should begin compiling a Preliminary List of all anticipated furniture and
						equipment needs. [See Appendix 800.] This List should be as complete as
						possible and include:
Preliminary List
* Furniture
1. Furniture: Desks, chairs, tables, shelving,
								  filing cabinets, hospital beds, wardrobes, et al.
* Equipment
2. Equipment: Video, communication, audio,
								  educational, specialties, Location mattresses, et al.
* Quantity
3. Location: Office, classroom, patient,
								  administrative, lobby, clinical.
* Dimensions
4. Quantity: Number of each item
								  requested.
* Source
5. Dimensions: 3'x6' executive desk, 3'x15'
								  conference table, regular or legal file cabinets.
6. Source: Sole source, State Contract, Written
								  Quote, Exemption, Bid.
When preparing the Preliminary List, the Using Agency
						should divided the items into categories briefly described below:
1. Non-purchasable Items: Office supplies,
					 chemicals, commodities, diskettes, bulletin boards, garbage cans, calculators,
					 typewriters, restocking warehouses, vehicles, copiers, religious objects, et
					 al.
2. Sole Source Items: Items
					 obtained from only one source.
3.
					 State Contract Items: Items contracted by DFA's Office of Purchasing, i.e.:
					 desks, office chairs, modular partitioning, filing cabinets, VCR stands,
					 stackable chairs.
4. Written
					 Quotes: Items under $500.00, or over $500.00 and under $5,000.00.
5. Bid Exemptions: Items exempted from
					 competitive bidding.
6. Bid Items:
					 Items competitively bid.
Each Using Agency's furniture & equipment needs will
						be reviewed, considered and addressed individually; however, every effort is
						made to standardize and bring uniformity to furniture & equipment purchased
						by the Bureau using public funds. The Bureau's positions on Non-purchasable,
						Sole Source, State Contracts, Written Quotes, Bid Exemptions and Bid Items are
						based on previous PPRB approvals and current state purchasing laws.
Bureau Staff will review the Preliminary List and return
						it to the Using Agency with comments. The List should be finalized and approved
						by both parties.
Special Note: No funds appropriated to the Bureau may be
						used for rent, lease-purchase or maintenance contracts.
No funds appropriated to the Bureau may be used for
						  rent, lease-purchase or maintenance
						  contracts.