Iowa Administrative Code › Agency 877 - Workforce Development Board and Workforce Development Center Administration Division › Chapter 10 - Youth Affairs › Rule 877-10.3 - In-school Public Service Employment Program

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
In-school component
			 objectives.
The objectives of the in-school program are to provide
			 disadvantaged youth between the ages of 14 and 21 years with supervised work
			 experience, educational services and other services designed to assist them in
			 completing their secondary education and becoming self-sufficient
			 adults.
(2)
Participating
			 agencies.
Nonprofit private and public agencies will be chosen to
			 operate in-school programs through a request for proposal process. For fiscal
			 year 1999, regional advisory boards have the option of selecting participating
			 agencies from the agencies that have been participating agencies of this
			 component from previous fiscal years or a member of the region's coordinating
			 service provider using sole source procurement procedures. Sole source
			 procurement will ensure the timely implementation of the program during the
			 fall of 1998.
(3)
Selection
			 system.
Each regional advisory board shall develop a regional request
			 for proposal (RFP), including at a minimum the RFP selection criteria,
			 participant work sites, career awareness activities to be conducted, staff
			 roles and responsibilities, and a detailed budget. The RFP will be widely
			 distributed throughout the region to potential participating
			 agencies.
(4)
Youth
			 served.
To be eligible to participate in the in-school program a youth
			 shall at the time of application be at least 14 years old, but no older than 21
			 years; either a current recipient of AFDC or disadvantaged; and enrolled in a
			 full-time educational program leading to the completion of a secondary degree
			 or its equivalent.
a.
"Current
			 recipient of AFDC"
means a recipient of the family investment program
			 (FIP) and includes youth in the FIP foster care program.
b.
"Disadvantaged"
means
			 those youth who fall in one or more of the following categories:
(1) Youth who are from families whose gross
			 income is equal to or less than the federal OMB poverty level guidelines. A
			 complete income statement signed by the head of the household shall accompany
			 the enrollee's application for admission into the program.
(2) Youth who have been or potentially will
			 be judged as delinquent by the appropriate law enforcement agency, by the
			 juvenile court or by the probation department in the county in which the youth
			 resides. A brief narrative description of the youth's circumstances and
			 relevant data should be attached to the application along with the
			 recommendation of an official of one of the above-mentioned agencies.
(3) Youth who are mentally retarded, which
			 for purposes of these rules means any individuals scoring 79 or below on an
			 individually administered psychological examination by a qualified psychologist
			 or any individual presently enrolled in a program for the mentally retarded. An
			 identifying statement documenting the youth's mental retardation should be
			 attached to the application.
(4)
			 Youth who have been determined as disadvantaged for some other cause such as
			 family disruption, under foster care, learning disabilities, physical
			 handicaps, potential school withdrawal, or behavioral disorders. A brief
			 statement, which is signed by the referring agency, describes the rationale for
			 utilizing this category, indicates the source of information on which the
			 rationale is based and gives all other pertinent information, shall be attached
			 to the enrollee's application.
(5)
Project period.
Projects will be funded for all or part of the
			 ten-month period beginning August 15 and ending June 15 of each program
			 year.
(6)
Local
			 contribution.
Fifty percent of the total project costs shall be
			 provided from local sources. Up to a maximum of 20 percent of the total project
			 costs may be in the form of in-kind services.
(7)
Mandatory components.
Each in-school project shall be composed of the following three components:
			 work experience; support services; project administration.
a.
"Work experience"
means
			 work activities related to soil conservation, land management, energy savings,
			 community improvement and work benefiting human service programs. Work sites
			 are restricted to public and private nonprofit agencies. Youth shall work a
			 maximum of 18 hours per week while school is in session and a maximum of 40
			 hours per week during school recesses. Youth may work no more than 540 total
			 hours under the work experience component unless a waiver is granted by the
			 department of workforce development. Waivers will be granted on an individual
			 basis based on need and prior attendance.
b.
"Support services "
means services designed to expand a youth's understanding of employment and
			 experience in the world of work or broaden a youth's perception of the
			 environment. At least one hour of supportive services will be provided to each
			 youth for every 20 hours they work. This time may be paid or nonpaid at the
			 project's discretion.
c.
"Project administration"
means activities related to project
			 management, bookkeeping and payroll.
(8)
Audit.
Within 90 days
			 from the contract's termination date, unless an extension of time is approved
			 by the department of workforce development, every organization awarded a
			 contract shall submit to the workforce development department two copies of an
			 audit report performed by a certified public accountant or a public accountant,
			 as defined by Iowa Code chapter 542C. The audit report shall, at a minimum,
			 include:
a. Short form auditor's opinion on
			 the financial statements;
b. The
			 auditor's comments on:
(1) The compliance of
			 subgrantee with the terms and conditions of the contract (including the
			 statement of work) and policies and procedures prescribed by the subgrantee's
			 governing board regarding financial operations;
(2) The internal accounting
			 controls;
(3) The reasonableness of
			 the cost allocation methods if personnel and overhead costs are allocated to
			 more than one project;
c. A cumulative statement of the resources
			 and expenses by individual project; contract for the full contract period with
			 a balance sheet if there are receivables and payables at the end of the project
			 period;
d. Notes to the financial
			 statements and comments on questioned costs and accounting systems weaknesses.
If the audit of the contract is included as a part of an annual
				agencywide audit conducted in accordance with the federal OMB Circular A-133,
				the audit will meet the requirements of the subrule. The audit report shall be
				due within 90 days of the end of the agency's fiscal year, rather than 90 days
				within the end of the contract. In the case of agencies utilizing the state
				auditor, the audit will be required 30 days after the state auditor issues the
				audit report.
(9)
Allowable program costs.
To be allowable, the costs shall be necessary and reasonable for the proper and
			 efficient administration of the program, be allocable to the program under
			 standard accounting procedures, and shall be properly documented.
a.
Work experience costs.
Allowable cost categories for the work experience component are youth salaries,
			 FICA, liability insurance and workers' compensation. All contractors shall
			 report the amount of grant funds expended for wages and fringe benefits for all
			 minority youth employed.
b.
Reimbursement.
No reimbursements shall be made for costs
			 which relate to youth who have not been certified eligible by the project
			 director, or for claims which are over three months old.
c.
Administrative costs.
Administrative costs including those for support services may not exceed 20
			 percent of the total project budget, unless a higher amount, not to exceed 30
			 percent, is specifically allowed in writing by the regional advisory board
			 based on adequate justification submitted by the contractor.
Allowable administrative costs are limited to: project
				management (job development, placement, supervision, recruitment,
				certification), bookkeeping, payroll activities, travel, consumable supplies,
				printing, audit, postage, telephone, and rent. Every effort should be made to
				share costs with other programs and agencies to minimize administrative
				expenses.
Travel reimbursements shall not exceed mileage, meals and
				lodging allowed for state employees.
(10)
Funds allocation.
Regional advisory boards will determine funds available for this component on
			 an annual basis.
(11)
Youth
			 planning areas.
Rescinded IAB 7/15/98, effective 7/1/98.