Iowa Administrative Code › Agency 685 - Archaeologist › Chapter 15 - Public Records and Fair Information Practices › Rule 685-15.2 - Requests for Access to Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Location of record.
A
			 request for access to a record should be directed to the state archaeologist at
			 OSA, 700 South Clinton Street Building, University of Iowa, Iowa City, Iowa
			 52242; or telephone (319)384-0751.
(2)
Office hours.
Open
			 records shall be made available during all customary office hours, which are 8
			 a.m. to 4:30 p.m., Monday through Friday, except legal or university
			 holidays.
(3)
Request for
			 access.
Requests for access to open records may be made in writing or
			 in person. The office may also accommodate telephone requests where
			 appropriate. Requests shall identify the particular records sought by name or
			 description in order to facilitate the location of the record. Mail or
			 telephone requests shall include the name, address, and telephone number of the
			 person requesting the information. A person shall not be required to give a
			 reason for requesting an open record.
(4)
Response to requests.
Access to an open record shall be provided promptly, unless the size or nature
			 of the request makes prompt access infeasible. If the size or nature of the
			 request for access to an open record requires time for compliance, the
			 custodian shall comply with the request as soon as feasible. Access to an open
			 record may be delayed for one of the purposes authorized by Iowa Code section
			 22.7 or
			 22.8.
			 Upon request, the custodian shall promptly give notice to the requester of the
			 reason for any delay in access to an open record and an estimate of the length
			 of that delay. The custodian of a record may deny access to the record by
			 members of the public only on the grounds that such a denial is warranted under
			 Iowa Code section
			 22.7 or
			 22.8,
			 or that it is a confidential record, or that its disclosure is prohibited by a
			 court order Access by members of the public to a confidential record is limited
			 by law and, therefore, may generally be provided only in accordance with the
			 provisions of rule
			 685-15.3
			 (17A,22,263B) and other applicable provisions of law.
(5)
Security of record.
No
			 person may, without permission from the custodian, search or remove any record
			 from agency files. Examination and copying of agency records shall be
			 supervised by the custodian or a designee of the custodian. Records shall be
			 protected from damage and disorganization.
(6)
Copying.
A reasonable
			 number of copies of an open record may be made in the agency's office. If
			 photocopy equipment is not available in the agency office where an open record
			 is kept, the custodian shall permit its examination in that office and shall
			 arrange to have copies promptly made elsewhere.
(7)
Fees.
a. OSA may charge the photocopy fee set forth
			 in its "Fees for Services" document, which reflects the actual cost of such
			 photocopies. The current "Fees for Services" document is available from OSA and
			 posted on the OSA Web site.
b. In
			 addition to photocopy charges, an hourly fee may be charged for actual OSA
			 expenses in supervising the examination and copying of requested records. OSA
			 shall prominently post in agency offices the hourly fees to be charged for
			 supervision of records during examination and copying. That hourly fee shall
			 not be in excess of the hourly compensation of an agency clerical employee who
			 ordinarily would be appropriate and suitable to perform this supervisory
			 function.
c. To the extent
			 permitted by applicable provisions of law, the payment of fees may be waived
			 when the imposition of fees is inequitable or when a waiver is in the public
			 interest.