Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-700 - CONSTRUCTION PROCEDURES › Section 12-3-2.1-700.20 - CHANGE ORDERS

Current through June 25, 2024
All changes in the Work, except those of a minor nature,
						consisting of additions, deletions or other revisions adjusting the Contract
						Sum and/or the Contract Time will take the form of a written
Change
						Order
. Suggested changes may originate from the Professional, the
						Contractor, the Bureau, or the Using Agency and must be prepared using the
						Bureau's
Standard Change Order Form
. [See
Appendix
						700
.] Letters from the Professional, Contractor, or Using Agency
						requesting changes to the Contract will not be considered. Only when a
Change Order
is submitted on the appropriate Bureau form will
						it be considered.
Special Note
: Subcontractors may not
						originate a
Change Order
because there is no contractual
						relationship between the Bureau and the Subcontractor.
If recommended changes to the Contract are proposed by
						the Professional or Contractor and the Bureau's Project Manager concurs these
						changes are needed, the Professional will issue a detailed description of the
						changes with the necessary Drawings and specifications to the Contractor. The
						Contractor will prepare and submit an estimate of the cost and Time Extension,
						if any, to the Professional within ten (10) days. The Contractor should include
						a price and justification for each task to be accomplished. As a reminder, the
						maximum cost included in a
Change Order
for profit and
						overhead is twenty percent (20¢) of the total of the actual cost for
						Materials, Labor and Subcontractors. [See
Division 0
, page
						00800-21.]
The Contractor's cost and/or Time documentation should
						include, but is not limited to, the following: quantities of product, labor,
						and equipment; taxes, insurance and bonds; overhead and profit; weather charts;
						credit for deletions from Contract; Time records and wage rates; quotation(s),
						etc.. If Drawings or Specifications are noted on the
Change Order
						Form
, these should be attached as documentation. In addition,
						statements, such as
Owner requested
or
Using Agency
						requested
, will not be sufficient justification. Written requests by
						the Owner or Using Agency must be attached for confirmation.
After the Professional has prepared the five (5)
original
Change Orders
, detailing the need,
						justification and attaching all necessary Specifications and Drawings, the
						Professional will sign all five (5) originals certifying the
Change
						Order
has been examined and analyzed, found to be in order and the
						cost reasonable. The Contractor will sign all five (5) originals certifying
						agreement. Afterward, the
Change Order
will be submitted to
						the Bureau Director for consideration. (see also Div 1 01028.E.)
If sufficient funds are available and it is in the best
						interest of the Project for the
Change Order
to be approved,
						the Bureau Director acting as the Owner will sign and approve the changes. Two
						(2) of the originals will remain with the Bureau; the others will be forwarded
						to the Professional for distribution:
one (1) to the Contractor, one (1) to the Professional;
						and, one (1) to the Using Agency. All Change Orders will become a part of the
Standard Form of Agreement Between the Owner and the
						Contractor
.