Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 18 - Capitol Complex Event Rental Policies › Rule 16-5-18.1 - Event Rental

Current through June 25, 2024
The Mississippi Department of Archives & History has
				  facilities available for event rentals within the Capitol Complex. Available
				  spaces are,
The Two Mississippi Museums (Two MM), comprising the
				  Museum of Mississippi History (MMH) and the Mississippi Civil Rights Museum
				  (MCRM)
* Trustmark Community Room
* Craig H. Neilsen
				  Auditorium
* Brunini Conference Room
* Baptist Health
				  Systems Mezzanine
* Entergy Plaza
* BankPlus Front
				  Poirch
* Spiro Pete Cora Classroom (if not in use by Two MM
				  staff)
The Old Capitol Museum (OCM)
* The House of
				  Representatives
* Chancery Court (receptions only)
*
				  William Nichols (meeting) Room
* War Veterans Memorial Building
				  Greenspace
The William F. Winter Archives and History Building
				  (Winter Building)
* Orientation Room
* lobby with the
				  front porch
* 3rd floor rooftop porch North
* 3rd floor
				  rooftop porch West
All rentals must be through an
				  organization/business. Rentals will not be available to individuals acting on
				  their own. Rentals in public areas, during regular operating hours must be open
				  to the general public.
A.
Application:
An organization or business must complete an application (and
				  may be asked to
supply bylaws and/or articles of incorporation) to rent space
				  at MDAH site.
The MDAH Event Rental Committee "consisting of the Museum
				  Division director or his/her designee, the Sites administrator, and the Museum
				  Division events manager " must review and approve all requests. Applications
				  must be submitted electronically using the webform on the MDAH website a
				  minimum of sixty (60) calendar days prior to the event. Requests for a shorter
				  timeframe may be denied.
B.
Contract /Security Deposit:
Event reservations are confirmed once the signed contract and
				  the security deposit have been received by MDAH. Dates and spaces may be held
				  tentatively for up to 15 days without a reservation confirmation. The security
				  deposit will be refunded after the event provided the rented area is returned
				  to its original state in the timeframe stated in the signed contract. Contracts
				  are valid for fifteen (15) days after issue date.
C.
Rental Fees:
The fee schedule has been approved by the MDAH Board of
				  Trustees. Sales tax applies to all fees. If an organization is exempt from
				  paying sales tax, a copy of the Letter Ruling from the Mississippi Department
				  of Revenue must be submitted with payment (
Miss. Code
§§
										27-65-111). Other state agencies
				  or organizations that are prohibited by state law from paying fees to MDAH are
				  limited to using the facility only during regular weekday operating hours and
				  other restrictions may apply.
Rental fees are invoiced at the time the contract is issued
				  and are due in full thirty (30) calendar days prior to the event.
The
				  event reservation will be cancelled if payment is not received by the due date.
				  The User will be notified of the cancellation and the security deposit will not
				  be refunded.
If the security deposit is paid by credit card, the same card
				  must be used for the rental fee. If the security deposit is paid by check, a
				  credit card may be used for the rental fee. Additional fees determined by NIC,
				  the State of Mississippis credit card processor, will be applied at the time of
				  check out on all credit card payments. A purchase order is an acceptable form
				  of payment.
D.
Cancellation:
If the User sends written notice of cancellation and it is
				  received by MDAH more than thirty (30) calendar days prior to the scheduled
				  event, the User will receive a refund of 75% of the total.
Cancellations
				  fewer than 30 working days prior to the event will result in the forfeit of all
				  fees paid
.
MDAH reserves the right to cancel an event if the facility is
				  rendered unsuitable due to unforeseen circumstances, and the user will receive
				  a full refund.
E.
Hours of Operation/Public Access:
a. Daytime events may be held during regular
				operating hours: 9 a.m. to 4 p.m., Tuesday through Friday.
b. Daytime events may be scheduled for
				Saturday for Two MM and OCM (9 a.m. to 4 p.m.) and Winter Building (9 a.m. to 1
				p.m.) and Sunday on Two MM (11 a.m. to 4 p.m.).
c. No event rentals are available on Mondays
				or state holidays.
d. Evening
				events may be held:
i. Tuesday-Thursday, 5
				p.m.-9 p.m.
ii. Friday-Saturday, 5
				p.m.-midnight
e. The Two
				Mississippi Museums are handicapped accessible.
f. For an additional fee, MMH and MCRM
				galleries may be available during events. The request must be made in writing
				and the fee paid thirty (30) calendar days prior to the scheduled event. No
				food or beverages are allowed in the exhibit galleries.