Louisiana Administrative Code › Title 73 - WEIGHTS, MEASURES AND STANDARDS › Part I - Weights and Standards › Chapter 1 - Policy and Procedures for Weight Enforcement Field Personnel › Section I-115 - Forms for Supervisory Personnel

Current through Register Vol. 50, No. 6, June 20, 2024
A. Receipt Cards. The top of this form will
				be filled out at the headquarters office and placed inside each book or set of
				forms sent to the field. Upon placing the book or set of forms in use, the
				supervisor shall verify that all the forms in the set are in consecutive
				numerical order and that none are missing, sign the card, and note the unit
				number. Violation ticket books and control permit forms shall be verified by
				the officer to whom the book or the forms were issued, and the officer shall
				also sign the card. The supervisor shall send the card to headquarters in the
				daily mailing.
B. Lost or Missing
				Form. In the rare event that a form is lost or found to be missing, the
				supervisor shall fill out two copies of a lost or missing form, noting the type
				of form, unit number, date, form number, and reason. Where applicable the
				officer responsible for the missing form shall sign, and the supervisor shall
				sign the form and send the original to headquarters in the daily mailing. The
				second copy shall be filed at the unit in place of the missing form.
C. Spoiled Form. When a mistake that cannot
				be easily corrected is made on a form and a new form has to be filled out, or
				when a form is filled out in error and has to be canceled, the officer shall
				fill out two copies of the spoiled form, noting the type of form, unit number,
				date, form number, reason, and cross reference to the corrected form (if any).
				The officer and the supervisor shall sign the form. The original shall be
				attached to the headquarters copy of the form that was spoiled and the copy
				attached to the unit's copy of the spoiled form.
D. Register of Violation Tickets. A ledger
				containing a register of violation tickets sheet for each book of tickets
				issued is to be maintained by each unit supervisor. The information required on
				the form shall be kept current on a daily basis.
E. Daily Report of Weighing Operations. This
				report shall be filled out by the officer weighing vehicles. All vehicles
				crossing the scales shall be counted with a mechanical counter, and only
				overweight and permit loads shall be logged on the daily report. The unit
				supervisor shall mail the original to headquarters daily and keep a copy on
				file at the unit.
F. Summary Report
				of Daily Weighing Operations. The unit supervisors of stationary units shall
				fill out this report daily, noting the information required on the form. They
				shall mail one copy with the day's tickets, receipts, and monies collected to
				the enforcement and truck permits administrator and retain a copy of the report
				at the unit. The supervisors of both stationary and portable units shall also
				use this form to submit a monthly summary report of daily weighing
				operations.
G. Register of Control
				Permit Forms. A register of "C" forms issued, in consecutive order, shall be
				maintained. Note:
1. the "C" form
				number;
2. the number of the
				violation ticket that required the purchase of the permit;
3. the number of the permit issued by the
				permit office for that "C" form;
4.
				the cost of the permit;
5. the
				customer's method of payment (type of money order or check, etc.);
6. the money order or check; and
7. the date mailed to headquarters.