Code of Maine Rules › 94 - INDEPENDENT AGENCIES › 178 - ADAPTIVE EQUIPMENT LOAN PROGRAM FUND BOARD › Chapter 502 - PROCEDURES GOVERNING ADMINISTRATION OF THE ADAPTIVE EQUIPMENT LOAN PROGRAM FUND BOARD › Section 178-502-2 - Bylaws of the Members of the Board

Current through 2024-29, July 17, 2024
A.
Name
. The name of the Board is the Adaptive Equipment Loan Program
				Fund Board (
				10 M.R.S.
				§371 ).
B.
Purpose
. The Board was
				created by vote of citizens of the State of Maine for the purposes set forth in
				the Adaptive Equipment Loan Program Act (
				10 M.R.S.
				§371 and following).
C.
Office
. The principal office
				of the Board may be at such location as it shall determine. If the Board
				chooses not to maintain an office, the Board shall maintain such mailing
				address as it shall determine.
D.
Members of the Board
. The members of the Board shall be appointed
				and compensated and shall serve such terms as the Act may specify (
				10 M.R.S.
				§373 ).
E.
Quorum
.A majority of members
				serving on the Board constitutes a quorum.
F.
Distance attendance at
				meetings
. Upon the prior approval of the Chair, a member may be deemed
				present at a meeting for purposes of quorum and voting, if the member
				participates by means of a conference telephone, videophone, or other
				telecommunication medium through which the proceedings can be heard or
				perceived by all persons present and all can communicate with the Board. Such
				attendance shall only be approved in special circumstances determined in the
				discretion of the Chair.
G.
Officers
. The members shall elect from among themselves one person
				as Chair, one person as Vice Chair who shall serve as secretary, and such other
				officers as it may from time to time determine (
				10 M.R.S.
				§373 ). The officers shall have a term
				of one year and shall serve until the election of their successors. The Chair
				shall preside over meetings of the members. In the absence or incapacity of the
				Chair or if for any reason there is no Chair, then the Vice Chair shall perform
				the duties of the Chair. The Chair shall sign the minutes of all meetings of
				the members, after such minutes have been approved by the members.
H.
Nominating Committee
. At
				least four weeks before the date scheduled for the annual meeting, the Chair
				shall appoint a nominating committee consisting of three members, who shall
				report to the members, presenting a slate of nominees for officers of the
				Board. Nominations may be accepted from the floor.
I.
Regular meetings
. The Board
				shall establish annually a schedule of regular meetings.
J.
Special meetings
. Special
				meetings of the members may be called by either the Chair or any three
				members.
K.
Annual
				Meeting
. The annual meeting of the members shall be held in July of each
				year at which time the members shall elect the officers.
L.
Location of Meetings
.
				Meetings shall ordinarily be held in Augusta, unless another location is
				designated by the chair.
M.
Compensation Requests
. A member's request for payment for
				reimbursement of expenses in connection with a duly called regular or special
				meeting of the members shall be presented to the service provider contracted by
				the Board for approval and payment pursuant to
				5 M.R.S. §12002.
N.
Notice of
				Meetings
.Notice of meetings shall be set forth on the website of the
				Board and the website of the service provider contracted by the Board.
O.
Agenda
. The
				service provider for the Board, in consultation with the Board Chair, shall
				send an agenda for the meeting to each Board member at least two (2) business
				days prior to a meeting.