Michigan Administrative Code › Department - Health and Human Services › Family Independence Services Administration › Community Action Programs › Part 6 - COMMUNITY ACTION AGENCY (CAA) STATUS DESIGNATION, RECISSION AND CHANGE › Section R. 400.19604 - Replacement of an existing community action agency

Current through Vol. 24-12, July 15, 2024
Rule 604.
(1) If
				  another private non-profit organization is proposed to replace an existing CAA,
				  the executive director shall either approve or disapprove the designation
				  within 90 business days pursuant to the procedures in the provisions of
				  R 400.19606(3). If
				  approved, the designation shall be provisional for 120 days. During this
				  period, the proposed CAA shall establish required operating and management
				  procedures, select and appoint members of the governing/advisory board, and
				  formally adopt bylaws. A status report of these activities and related
				  documents shall be submitted to the executive director within the 120-day
				  provisional period. If the executive director is satisfied that all actions and
				  plans are in order, the agency shall receive final designation as a CAA. The
				  executive director may extend the 120-day provisional period for an additional
				  60 days. The executive director shall take into consideration if the new CAA is
				  capable of providing a broad range of services and activities in the unserved
				  area that are designed to eliminate poverty and foster self-sufficiency and
				  that the new CAA meets the tripartite board requirements.
(2) If another CAA is proposed to replace an
				  existing CAA, the executive director shall either approve or disapprove the
				  designation within 90 business days pursuant to the procedures in the
				  provisions of
				  R 400.19606(3). If
				  approved, the designation shall be provisional for 120 days. During this
				  period, the replacing CAA shall restructure its governing/advisory board and
				  amend its bylaws and operating procedures to reflect the new service area. A
				  status report of these activities and related documents shall be submitted to
				  the executive director within the 120-day provisional period. If the executive
				  director is satisfied that all actions and plans are in order, the agency shall
				  receive final designation. The executive director may extend the 120-day
				  provisional period for an additional 60 days.
(3) If another CAA is proposed to replace an
				  existing CAA as an intermediate provider, the executive director shall either
				  approve or disapprove the intermediate provider within 90 business days
				  pursuant to the procedures in an open and fair request for proposal bid
				  process. If approved, the CAA shall be provisional for 120 days. During this
				  period, the intermediate provider CAA will set up operations to expand into the
				  new service area. A status report of these activities and related documents
				  shall be submitted to the executive director every 30-days during the
				  provisional period. The executive director may extend the 120-day provisional
				  period for an additional 60 days. A CAA may continue the expanded service area
				  as intermediate provider without governing/advisory board restructuring and
				  bylaw amendments until a permanent solution is implemented.
(4) A change in designation shall not take
				  place unless a written transition plan or closedown plan, approved by the
				  executive director, is followed. The party or parties responsible for the
				  preparation and execution of the plan shall be identified by the executive
				  director. A transition plan shall ensure the orderly transfer of program
				  functions, obligations, records, authority, and funds from an existing CAA to a
				  new CAA. A closedown plan shall ensure the orderly termination of program
				  activities and disposition of funds, records, and property.
(5) The bureau may reallocate available
				  resources, as necessary, when there has been a change in the designation of a
				  CAA serving a community. The bureau, in making such a reallocation, shall take
				  into consideration the financial obligations of the CAA being replaced and the
				  fiscal needs of the new CAA.