Iowa Administrative Code › Agency 495 - Iowa Public Employees' Retirement System › Chapter 17 - Public Records and Fair Information Practices › Rule 495-17.15 - Other Groups of Records Routinely Available for Public Inspection

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes groups of records maintained by the agency
				other than those record systems retrieved by personally identifiable
				information as defined in rule
				495-17.1 (97B). These
				records are routinely available to the public subject to costs. However, these
				records may contain confidential information. In addition, the records listed
				in subrules 17.15(1) to 17.15(4), 17.15(6), and 17.15(9) may contain
				information about individuals. All records may be stored on paper, microfilm,
				tape or in automated data processing systems imless otherwise noted.
(1) Rule-making records. Rule-making records
			 may identify individuals making written or oral comments on proposed rules.
			 This information is collected pursuant to Iowa Code section
			 17A.4.
			 Public documents generated during the promulgation of agency rules, including
			 notices and public comments, are available for public inspection. This
			 information is not retrieved by individual identifier
(2) Board and committee records. Agendas,
			 minutes, and materials presented to the board and committee within the agency
			 are available from the agency except those records concerning closed sessions
			 which are exempt from disclosure under Iowa Code section
			 21.5(4)
			  or which are otherwise confidential by law.
			 These records may identify individuals who participate in meetings. This
			 information is collected pursuant to Iowa Code section
			 21.3.
			 This information is not retrieved by individual identifier
(3) Publications. News releases, annual
			 reports, final project reports, newsletters, and brochures describing various
			 programs are available from the agency. These publications may contain
			 information about individuals, including staff or members of the board or
			 committee. This information is not retrieved by individual identifier
(4) Statistical reports. Periodic reports of
			 activity for various department programs are available from the department.
			 This information is not retrieved by individual identifier
(5) Appeal decisions and advisory opinions.
			 All final orders, decisions and opinions are open to the public except for
			 information that is confidential according to rule
			 495-17.5
			 (97B) or subrule 17.13(2). These records, collected under the authority of Iowa
			 Code chapters 97B and 97C, may contain confidential information about
			 individuals.
(6) Published
			 materials. The agency uses many legal and technical publications in its work.
			 The public may inspect these publications upon request. Some of these materials
			 may be protected by copyright laws. This information is not retrieved by
			 individual identifier
(7) Policy
			 manuals. The agency's manuals containing the policies and procedures for
			 programs administered by the agency are available at IPERS' headquarters. This
			 information is not retrieved by individual identifier
(8) Administrative records. These are records
			 related to the budgets of the agency, the requisition of equipment and
			 supplies, the payment of claims, and other accounting functions as well as
			 records kept by the investments section, including information on investment
			 policies and portfolios. Some investment information is partially confidential
			 under Iowa Code sections
			 22.7 and
			 97B.17.
(9) All other records not exempted from
			 disclosure by law.