Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part I - General Provisions › Chapter 4 - Department of State › Section I-401 - Department of State Non-Statutory Fee Schedule

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Department of State has established
				non-statutory fee schedules for various filings, services, and publications. If
				a product referred to in the schedules shown below has to be mailed, the cost
				for mailing said product would be added to the fee charged.
1. Department of State General Fees
Item
Fee
Express Delivery (Cost Per Package)
Actual Cost
Non-Sufficient Funds Charge
$25.00
Photocopies (Per Page)
$0.25
Postage (Per Package)
Actual Cost
Public Records Request Fee (Certify Public Records)
							 (Cost Per Certification Form)
$20.00
Public Records Request Fee (Cost Per Page up to 8
							 1/2" X 14") (Two-sided copy is charged as two pages)
$0.25
(Including Facsimile)
Public Records Request Fee (Cost Per Page for Printed
							 Copy Greater Than 8 1/2" X 14") (Two-sided copy is charged as two pages)
Actual Cost
Public Records Request Fee (Cost Per Page for CD-ROM
							 or USB Drive)
$0.25
Public Records Request Fee (Cost Per Page for
							 Electronic File Emailed)
$0.25
2.
				Business Services Division-Commercial
Item
Fee
Corporations -
Complete Corporation Information Computer Data
							 Transfer
Weekly, Per Initial Load
$2,500.00
50 Files at $200 Per Week
$10,000.00
Total
$12,500.00
Monthly, Per Initial Load
$2,500.00
11 Monthly Files at $400
$4,400.00
Total
$6,900.00
Monthly Trade Names Only, 12 Monthly Files
Total
$1,725.00
Customized Computer List (Per Page)
$25 for 1st 40 Records
							 Plus $0.01 Per Each Additional Record
Miscellaneous Corporations Fees --
Agent for Service of Process
$15.00
Certificate for Service of Process
$20.00
Political Subdivision
$10.00
Power of Attorney
$25.00
Uniform Commercial Code -
Direct Access Fee, Annual Subscription, Unlimited
							 Usage
$400.00
Monthly Updates Information Computer Data Transfer,
							 Annual Fee, Monthly Updates Subscription
$6,900.00
3.
				Legal Division-Commissions
Item
Fee
Adoptions (Apostilles or Authentication Certificates)
							 (Cost Per Certificate)
$10.00
Apostille Certificate (Cost Per Certificate)
$20.00
Certificate of Authentication (Cost Per
							 Certificate)
$20.00
Certificate of a Pardon (Cost Per Certificate)
$20.00
Certified Document (Executive Orders or
							 Proclamations) (Per Document)
$20.00
Replacement Commission Certificate
$20.00
Replacement Identification Card
$5.00
4.
				Election Services-Publications
Item
Fee
Bond Registration Certificate (Municipal Bonds)
							 (Optional)
$10.00
Certified Copy (In Addition to Per Page Fee)
$20.00
Certified Copy of "Living Will" Declaration
							 Registration
$20.00
"Living Will" Replacement of Identification
							 Card
$5.00
Proces Verbal
Recordation
$10.00
Proces Verbal (Cost Per Page)
$2.00
Public Officials Signature Registration
							 Certificate
$10.00
Publications
Ballot Box
$5.00
Buckram Bound Acts of Legislature
2010/I, II and III (2010 Regular Session)
$172.00
2011/I and II (2011 Regular and 1st Extraordinary
							 Sessions)
$120.00
2012/I, II and III (2012 Regular Session)
$174.00
2013/I and II (2013 Regular Session)
$120.00
2014/I and II (2014 Regular Session)
$170.00
2015/I and II (2015 Regular Session)
$205.00
2016/I and II (2016 Regular Session)
$340.00
2017/I and II (2017 Regular Session and 1st and 2nd
							 Extraordinary Sessions)
$250.00
Future Issues (Printed Annually) *
Varies
Code of Governmental Ethics
$5.00
Corporation Law
$25.00
Election Code
$20.00
Lawrason Act
$5.00
Legislative Calendar of the Legislature
$25.00
Official Journal of the Proceedings of the House of
							 Representatives
$25.00
Official Journal of the Proceedings of the
							 Senate
$25.00
Report of Secretary of State CY 2009 and CY
							 2010
$63.00
Report of Secretary of State CY 2011 and CY
							 2012
$60.00
Report of Secretary of State CY 2013 and CY
							 2014
$70.00
Report of Secretary of State CY 2015 and CY
							 2016
$40.00
Report of Secretary of State (Future Issues) (Printed
							 Bi-Annually) *
Varies
Roster of Officials 2012
$25.00
Roster of Officials 2016
$30.00
Roster of Officials (Future Issues) (Printed Every 4
							 Years)**
Varies
The department shall publish the cost in
The
				  Advocate
annually for these publications and will post the costs on
				  the department's website after the cost for each publication is
				  determined.
*Pursuant to
				  R.S.
				  43:22, the formula for the cost for
				  publishing the Buckram Bound Acts of Legislature is as follows: Printing
				  Estimate + 10 percent of the Printing Cost + Postage/Quantity of Books
				  Ordered.
**The cost for these publications may vary and is based upon
				  the following: Printing Estimate + Department Staff Costs + Postage/Quantity of
				  Books Ordered.
5. State
				Archives Division-Archives Reproduction and Research Section 
				1
Item
Fee
Digital Imaging -
600 Pixels Per Inch .TIFF Digital Image (Not for
							 Commercial Use) (For Existing Original Photograph Collections Only) (See
							 Reproduction Rights Fee) 2
$10.00
Reproduction Rights Fee (Commercial Use Only) (Per
							 Image) 3
$100.00
Oversized Digital Image Capture
$20.00
Legislative Committee Hearing/Meeting
For Public (Cost Per Digital Audio File)
$20.00
For State Agency (Cost Per Digital Audio File)
$10.00
Photocopy Reproduction --
Confederate Pension Records Applications (Per
							 Individual) (Cost Per One Application)
$20.00
Military Service Records (Confederate Soldiers
							 Military Records From Louisiana and World War I Discharge Records) (Cost Per
							 Individual)
$15.00
Other Historical Documents (Per Act 602 of the 2006
							 Regular Legislative Session) (Louisiana Governmental Agencies Only) (Cost Per
							 Set)
$10.00
Proces Verbal
Certification
$20.00
Proces Verbal (Cost Per Page)
$2.00
Self-Service Charges
Book Scanner (Cost Per Page or Digital Image)
$0.25
Computer Printouts (Cost Per Page)
$0.25
Microfilm (Cost Per Page or Digital Image)
$0.50
Photocopies (Cost Per Page or Digital Image)
$0.25
Staff Reproduction of Archival Material
Document Certification (Cost Per Record)
$20.00
Public Vital Records (Certified) (Cost Per
							 Record)
$10.00
Public Vital Records (Certified Letter of "No Record
							 After Reasonable Search") (Per Individual, Per Spelling Variation)
$20.00
Public Vital Records, Photocopy/Digital Image
							 (Non-certified) (Cost Per Record)
$5.00
Flash Drive-2GB (with State Seal) (Includes first 10
							 Digital Images)
$15.00
Microfilm Duplication of Existing Roll (Cost Per
							 Roll)
16mm Reel
$30.00
35mm Reel
$45.00
1 Fees are for research and must
				  be collected for both successful and unsuccessful searches. No research will be
				  conducted until payment is approved or received.
2 Refer to the Louisiana State
				  Archives Policy on the Reproduction of Archival Images (Form LH10).
3 Refer to the Louisiana State
				  Archives Policy on the Reproduction of Archival Images (Form LH10) and Request
				  for Permission to Publicly Display Images for Commercial Use (Form
				  LF12).
a. The following forms will be
				used when requesting reproduction of archival images and requesting permission
				to publicly display images for commercial use:
i. Policy on the reproduction of Archival
				Images (Form LH10); and/or
ii.
				Request for Permission to Publicly Display Images for Commercial Use (Form
				LFP12).
6.
				State Archives Division-Audiovisual Archives
Item
Fee
Audio and Video Fees -
Low Resolution video preview files provided in MP4
							 format
No cost
Materials Charge (Cost per storage media)
$15.00
Multimedia Archives License Fee Schedule -
Feature Film (per second)
United State Only
$80.00
Worldwide
$90.00
Film Festival Only (per second)
Within State of Louisiana Only
$15.00
United States
$20.00
Worldwide
$25.00
Television Broadcast (per second)
Within State of Louisiana Only
$30.00
United States
$40.00
Worldwide
$50.00
Television Broadcast Non-Commercial PBS Station (per
							 second)
Within State of Louisiana only
$15.00
United States only
$20.00
Worldwide
$25.00
Premium Streaming Service (Netflix, Hulu, etc.) (per
							 second
United States only
$40.00
Worldwide
$50.00
Educational, Non-commercial Distribution Only (per
							 second)
Within State of Louisiana only
$15.00
United States only
$20.00
Worldwide
$25.00
Television Commercial (per second)
Within State of Louisiana only (single market)
$30.00
United States only
$40.00
Worldwide
$50.00
Corporate Presentation (per second)
Located Within State of Louisiana only
$15.00
Located United States only
$20.00
Located Worldwide
$25.00
Live Event (per second)
Located Within State of Louisiana only
$15.00
Located United States only
$20.00
Located Worldwide
$25.00
Live Event Non-Profit (per second)
Located Within State of Louisiana only
$10.00
Located United States only
$15.00
Located Worldwide
$20.00
Concert (per second)
Located Within State of Louisiana only
$20.00
Located United States only
$25.00
Located Worldwide
$30.00
Concert Non-Profit (per second)
Located Within State of Louisiana only
$15.00
Located United States only
$20.00
Located Worldwide
$25.00
Museum Exhibit (per second)
Located Within State of Louisiana only
$10.00
Located United States only
$15.00
Located Worldwide
$20.00
Music Video (per second)
Within State of Louisiana only
$10.00
United States only
$15.00
Worldwide
$20.00
Industrial Communication (non-broadcast) (per
							 second)
Within State of Louisiana only
$20.00
United States only
$25.00
Worldwide
$30.00
Web Player-Commercial (web hosted and protected from
							 download) (per second).-Term limits apply
Worldwide
$30.00
Webplayer-Non-Commercial (web hosted and protected
							 from download) (per second)-Term limits apply
Worldwide
$15.00
Radio Transmission (per second)
Within State of Louisiana only
$15.00
United States only
$20.00
Worldwide
$25.00
All media, Not known, Worldwide
$100.00
7.
				State Archives Division-Imaging and Preservation Services (For Agencies Only) 
				1
Item
Fee
Paper Record Conversion Services
Paper to Microfilm or Digital (per image)*
$0.10
Paper to Microfilm and Digital (per image)*
$0.15
Microfilm Conversion Services
Microfilm to Digital (per image, TIF or PDF)*
$0.07
Microfilm to Digital (per image, TIF and PDF)*
$0.08
Additional indexing (per field, per series)
$0.05
Image Capture
Digital to Microfilm (TIF or PDF, per image)*
$0.07
Additional Services/Add-ons
2nd Diazo Duplicate Reel
							 (16 mm)
$15.00
2nd Diazo Duplicate Reel
							 (35 mm)
$20.00
2nd Silver Original Reel
							 16mm (Dual Reels 100')
$18.00
2nd Silver Original Reel
							 16mm (Dual Reels 215')
$20.00
Add-on Image to Microfiche Jacket
$0.30
Load Reel onto Cartridge
$12.00
Microfiche Jacket
$0.60
Microfilm Duplication of Existing Roll (Cost Per
							 Roll)
16 mm Reel
$25.00
35 mm Reel
$40.00
Delivery of Digital Media Storage Type
External Hard Drive (per drive)
At Cost
Media by Data Exchange (FTP, per gigabyte)
No Charge
Archival Supplies utilized for original materials
							 returned to agency post-digitization (boxes, folders, etc.)
At Cost
1Above pricing may include the
				  following services as applicable: pickup, document preparation, filming,
				  processing, storage of original reel at the Louisiana State Archives Facility,
				  duplicate reel sent to agency, disposal of original documents, and/or return of
				  documents per agency instruction or approval. For more details or job price
				  quotes, please contact the imaging and preservation services program at (225)
				  922-1000.
*Conversion services for digital media includes basic
				  editing, quality control, and the first two fields of indexing.
8. State Archives Division-Records
				Center (For State Agencies Only)
Item
Fee
Package of Cubic Foot Boxes (25 Boxes in
							 Package)
At Cost
Intake and Disposal Fee
At Cost
Due to the fluctuation in the department's procurement cost
				  of the storage boxes, and destruction by outside vendors, the actual cost for
				  storage boxes and destruction will be assessed and will be posted on the
				  department's website.