Iowa Administrative Code › Agency 371 - Fair Board › Chapter 1 - General Rules › Rule 371-1.2 - Organization and Operations

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Location.
The board's office is located on the Iowa State
			 Fairgrounds, East 30th and Grand Avenue, Des Moines, Iowa; telephone (515)262-3
			 111; mailing address: Iowa State Fair Board, P.O. Box 57130, Des Moines, Iowa
			 50319-0198; office hours are 8 a.m. to 4:30 p.m., Monday through
			 Friday.
(2)
The
			 board.
The Iowa state fair board consists of 15 members. All officers
			 are elected by the regular board membership. The 15 members consist of 12
			 members elected by authorized delegates as specified in Iowa Code section
			 173.1, the
			 governor, the state agriculture secretary and the president of Iowa State
			 University, or their designees.
(3)
Secretary and treasurer A
secretary and treasurer are
			 appointed to implement and carry out policies of the board. The secretary
			 conducts the operations of the board as the board's policies may prescribe and
			 as set forth by law.
(4)
Meetings.
Board meetings will generally be held once a month;
			 however, establishment and public notice of meeting dates and locations are the
			 responsibility of the secretary, unless the majority of the members of the fair
			 board eligible to vote request a meeting.
a.
Agenda.
The tentative agenda is prepared by the secretary in
			 advance of the board meeting and will be mailed to board members in advance of
			 the meeting date. A copy of the agenda will be mailed to those members of the
			 public who request it and prominently posted at the fair office 24 hours before
			 the meeting. Members of the public wishing to be scheduled on the board's
			 agenda should notify the secretary ten days in advance of the meeting and
			 provide written materials explaining their reasons for wishing to address the
			 board. Final decisions on the content and length of agenda items shall be the
			 secretary's.
b.
General
			 conduct of meetings.
The president, or vice president in the absence
			 of the president, presides at all board meetings. Only individuals recognized
			 by the presiding officer may address the board; in general, Robert's Rules of
			 Order will govern the meeting unless otherwise stated in this chapter or by
			 special action of the board.
In all discussions before the board, members of the public
				shall address any questions for the board to the president. Individual
				questioning of board members will not be allowed without the explicit consent
				of the president and the board member in question.
c.
Voting.
The board
			 consists of 12 elected members and three members consisting of the governor,
			 the state agriculture secretary and the president of Iowa State University who
			 vote on issues. Two-thirds of the board members eligible to vote shall
			 constitute a quorum. A majority of the board members is sufficient to carry an
			 action.
d.
Public
			 participation.
All meetings are open to the public in accordance with
			 the open meetings law, except that portions of a meeting may be closed in
			 accordance with the open meetings law. A 15-minute public forum will be
			 scheduled on each agenda of regular monthly meetings to allow the public an
			 opportunity to address the board on any issue that may have arisen after the
			 agenda was posted.