Louisiana Administrative Code › Title 48 - PUBLIC HEALTH-GENERAL › Part V - Preventive Health Services › Subpart 49 - Community Based and Rural Health Services › Chapter 137 - Laboratory Services › Section V-13705 - Billing and Payment Procedures

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				  The fees shall be billed to the submitter as follows.
1. A submitter who meets the definition of a
				  billable submitter and wishes to contract with the Division of Laboratories
				  (DOL) to provide one or more of the laboratory tests described in the fee
				  schedule should contact the health laboratory director or the health laboratory
				  assistant director at (504) 568-5373 or in writing at Box 60630, New Orleans,
				  LA 70160.
2. A contract stating the
				  tests and associated fees to be charged will be signed by both parties and an
				  account number assigned. The submitter will be issued a Laboratory Submission
				  Manual by the DOL and may begin submitting specimens and samples following
				  approved DOL procedures and lab submittal forms. The submitter must place the
				  account number on all lab forms when requesting analysis.
3. Billing will be done on a monthly basis.
				  The Division of Laboratories will submit an invoice of fees for laboratory
				  services by the fifteenth each month for each separate account. The invoice
				  shall describe the analysis performed, the date of analysis, date of report,
				  the fee per test and the total charge for current services rendered. Past due
				  amounts will be added to the current charges and the extended total
				  provided.
4. The customer will
				  remit payment by check within 30 days of the billing date. Checks will be made
				  out to the Office of Public Health and mailed to Box 60630, New Orleans, LA
				  70160. When the checks are received they will be credited to the appropriate
				  account number by staff in the Division of Laboratories. A roster of checks by
				  number and account will be generated. The checks and the accompanying check
				  roster will be transferred to the Fiscal Office of DHH at 1001Howard Avenue,
				  New Orleans, LA 70112 for final processing within the state system.
5. If payment is not received within 30 days
				  of the billing date, the DOL will issue a past due letter. The customer must
				  respond in writing or by telephone if a discrepancy exists. Otherwise, payment
				  by check to cover the overdue amount on the statement must be made within 30
				  days of the date of the past due letter.
6. If the customer does not respond or
				  payment is not received within 30 days, the account will be turned over to the
				  OPH Fiscal Services Department and future laboratory services will be
				  discontinued until full payment is made.
7. If the customer does not respond to the
				  collection agency and payment is not received within 90 days of the transfer of
				  the account to the collection agency then the account will be turned over to
				  the DHH Bureau of Legal Services for action.
8. The DOL will engage the services of a CPA
				  (Certified Public Accountant) to oversee the ongoing collection of fees and to
				  audit the system on an annual basis.