Mississippi Administrative Code › Title 1 - Secretary of State › Part 10 - Elections - Voting and HAVA Compliance › Chapter 7 - Voter Registration Policies and Procedures › Rule 1-10-7.2 - Disclosure of Personal Information

Current through June 25, 2024
State law provides that copies of statewide, district,
				  county or municipal voter registration files, excluding social security
				  numbers, telephone numbers and date of birth and age information, shall be
				  provided to any person in accordance with the Mississippi Public Records Act of
				  1983 at a cost not to exceed the actual cost of production. The Secretary of
				  State's Office also adheres to the Mississippi Public Records Act (See Miss.
				  Code Ann. §
									25-61-1
				  et seq.).
Based on state law, the following information will not be
				  provided in response to public requests in order to prevent any kind of abuse
				  of such information and/or identity theft:
A. Voter number assigned by the
				county;
B. Social Security
				Number;
C. Date of Birth;
D. Driver's license number;
E. Any telephone, Fax, or E-mail information
				on file;
F. Any custom
				fields;
G. Last jury date
Any voter registration data provided shall not be used for
				  the purpose of mailing or delivering any solicitation for money, services, or
				  anything of value. This policy is used by many other states to protect voters
				  from unwanted commercial solicitations.
Cost: $100 set-up fee for all electronic data SEMS requests
				  plus additional costs as listed below. Payment is required upon
				  delivery.
Additional Costs (does not include set-up fee):
A. County, county district,
				municipal or municipal district office: $250
B. State legislative district, Judicial
				district (Chancery or Circuit Court, District Attorney), or comparable office
				involving more than one county that does not fall into the next tier:
				$500
C. Congressional district,
				Supreme Court district, Court of Appeals district: $1,000
D. Statewide list: $2,000
Purchase includes one free update within one calendar year
				  upon request. Any 2006 purchaser of a voter file from the Secretary of State's
				  Office may request one free update at no charge in 2007.
Proposed Voter File Information to be provided upon request
				  in accordance with official policies: A comma separated value (CSV) text file
				  format will include data elements listed below, in the order these columns will
				  be placed in the file. If a voter record does not have a value for a specific
				  data element, the column will be empty.
Sr Num
Column Name
Column Header
Description
1
First Name
First Name
First name of the voter
2
Middle Name
Middle Name
Middle name of the voter
3
Last Name
Last Name
Last name of the voter
4
Suffix
Suffix
Suffix of the voter
5
Residence Address
Residence Address
Residence address of the voter. For standard of
						  non-standard addresses, this will be a String concatenated value
6
Residence City
Residence
						  City
City of the voter's residence address
7
Residence State
Residence
						  State
Residence State of the voter's residence address (always
						  "MS")
8
Residence Zip
Residence
						  Zip
Zip (and Zip Plus where available) of voter's residence
						  address
9
Residence County
County of
						  Residence
County that the voter record belongs to
10
Mailing Address
Mailing
						  Address
Mailing address of the voter
11
Mailing City
Mailing
						  City
City of the voter's mailing address
12
Mailing State
Mailing
						  State
State of the voter mailing address
13
Mailing Zip
Mailing Zip
Zip
						  (and Zip Plus where available) of voter's mailing address
14
Registration Date
Registration Date
Date of Registration of the voter record in mm/dd/yyyy format
15
Registration Source
Registration
						  Source
Source of Registration of the voter's record
16
Voter Status
Voter Status
Status of the voter (i.e., Active, Inactive, Pending, or Purged)
17
Last Vote Date
Last Vote
						  Date
Date last voted of the voter in mm/dd/yyyy format
18
Selected Districts
District type
						  code
The number of these columns will depend on the number of districts
						  selected for output. Each of these columns will have the district type code
						  (example SEN for Senate) in the header and the district code (like 45, 4, etc.)
						  in the voter record row.
19
Voting Dates with Party Code
Vote
						  Date
This section will have the Voting History (dates of the elections
						  they voted in) for the voter, in descending order (latest voted date first). If
						  the election date is for a primary election, the party code will be attached to
						  the voted date in parentheses (example 06/06/2006 (DEM)). Each voter can have a
						  different number of such columns depending upon the number of time they had
						  voted during the specified date range.
Miss. Code Ann. §
										23-15-165(1972).