reglab/statecodes huggingface dataset:
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-J - LICENSING/DISPLAY OF DECALS

Current through 2024-29, July 17, 2024
IFTA Licenses: The Fuel Unit will review each application
					 for an IFTA license. A license will be issued so long as the applicant meets
					 the IFTA basing requirements, and so long as the applicant is not under
					 suspension or revocation in an IFTA jurisdiction. The license will have the
					 form specified in the IFTA administrative procedures manual.
The licensee must place a copy of the license in each
					 qualified vehicle. A licensee may display their license electronically. The
					 image may be in the form of an electronic image or data connection. The image
					 must be readable, and must contain all required fields. Electronic images are
					 subject to verification. The State of Maine assumes no responsibility for the
					 accidental damage of any electronic device.
Intrastate Licenses: Intrastate carriers must be in good
					 standing in the State of Maine. Intrastate licensees must place a copy of the
					 intrastate license in each qualified vehicle. Intrastate carriers will be
					 issued one decal to be displayed on the driver's side of the cab near the door.
					 Intrastate decals expire on June 30.
IFTA carriers will be issued a set of two decals for each
					 qualified vehicle. A decal must be conspicuously displayed on each side of the
					 cab near the door. The next year's decals may be displayed starting December
					 1.
Replacement decals may be obtained at full fee. Fees may
					 be waived if the licensee provides a notarized statement that the decals were
					 never received, or if the decals were defective.
Decals must be fixed to the vehicle by the adhesive
					 backing in such a way that the removal of a decal will cause its
					 destruction.
Upon the transfer of ownership of the vehicle, any decal
					 is void and must be removed and returned to the Fuel Unit or destroyed. Decals
					 may not be transferred from one vehicle to another. Upon closure of an account,
					 all decals must be returned to the Fuel Unit.
In the event that one decal of an IFTA set is damaged or
					 destroyed, both decals of the set must be replaced.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-K - RECORD RETENTION

Current through 2024-29, July 17, 2024
A licensee must maintain mileage records including
					 individual vehicle distance records, GPS records, fuel receipts, and all
					 documentation supporting information filed on IFTA returns for a period of four
					 (4) years after the due date of the tax return or from the date the return
					 actually was filed, whichever is later.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-K 1 - CONVERSION FACTORS

Current through 2024-29, July 17, 2024
The following conversion factors will be used to convert
					 between standard and metric measures:
Volume:
1 liter = 0.2642 gallons
1 gallon = 3.785 liters
Distance:
1 kilometer = 0.62137 miles
1 mile = 1.6093 kilometers
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-L - CONVERSION FACTORS

Current through 2024-29, July 17, 2024
The following conversion factors will be used to convert
					 between standard and metric measures:
Volume:
1 liter = 0.2642 gallons
1 gallon = 3.785 liters
Distance:
1 kilometer = 0.62137 miles
1 mile = 1.6093 kilometers
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-M - EMERGENCY FUEL TAX LICENSE AND AUTHORIZATION

Current through 2024-29, July 17, 2024
Carriers may obtain an emergency fuel tax license from the
					 Bureau by making out an application in person, in writing, by email attachment,
					 or by fax. Upon approval by the Fuel Unit, the applicant will be issued
					 temporary authorization for a specific vehicle and an IFTA license. That
					 authorization will be valid for all IFTA jurisdictions. Temporary authorization
					 is valid for 30 days.
An application for an emergency tax license serves as an
					 application for an annual license. Within 30 days, the carrier will receive
					 annual decals. An emergency license subjects the carrier to all fuel tax
					 requirements.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-N - TAX RETURN FILING

Current through 2024-29, July 17, 2024
IFTA. Each IFTA licensee is required to file quarterly tax
					 returns. The reporting periods and due dates are:
Reporting Quarters Due Date
January - March April 30
April - June July 31
July - September October 31
October - December January 31
Each licensee filing a paper return will receive a
					 quarterly tax return at least 30 days prior to the due date. Licensees may
					 apply to the Bureau and file IFTA returns on-line. Failure to receive a
					 quarterly return does not relieve the licensee's reporting obligations. A
					 quarterly return must be filed even if a licensee does not operate or purchase
					 any fuel during the quarter.
The tax return will list the jurisdictions the licensee
					 indicated on their application. Tax rates for these jurisdictions will be
					 preprinted. If a licensee operates in additional jurisdictions during the
					 reporting period, the licensee must add these jurisdictions to their tax
					 report.
The licensee must verify the tax rates for any
					 jurisdiction being added.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-O - TAX RETURNS

Current through 2024-29, July 17, 2024
A licensee's tax return will consist of two parts. The
					 first part is a miles per gallon (MPG) calculation determined by dividing total
					 miles traveled in all jurisdictions by total gallons of fuel consumed in all
					 jurisdictions. The MPG calculation must be carried to two decimal places. MPG
					 must be calculated for each fuel type. Licensees will be provided separate tax
					 returns for each fuel type.
The second part consists of the tax and refund calculation
					 by jurisdiction. The licensee must report the following information by
					 jurisdiction.
a. total miles
b. taxable miles
c. taxable gallons (taxable miles divided by
				  MPG)
d. tax paid gallons purchased
				  and consumed in qualified vehicles
e. tax rate
f. net taxable gallons (c - d)
g. tax due or refund
h. interest
i. total due or refund
The taxes or refunds due to each jurisdiction must be
					 summed. If the net amount is positive, this is the amount the licensee owes. If
					 the net amount is negative, this is the amount to be refundedor credited to the
					 licensee. If the licensee owes additional taxes, the licensee must make a
					 single payment. Checks should be made payable to the Maine Secretary of
					 State.
If a licensee paid more tax for the quarter than their tax
					 liability, any resulting credit will be carried forward to the next reporting
					 period unless the licensee specifically requests a refund.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-P - EXEMPTIONS

Current through 2024-29, July 17, 2024
Intrastate Licensee: An intrastate licensee who certifies
					 that all their fuel is bought tax-paid in Maine may request to be exempt from
					 fuel tax reporting.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-Q - PARTIAL PAYMENT

Current through 2024-29, July 17, 2024
If a licensee makes a partial payment, the payment will be
					 applied in the following order:
1.
				  taxes
2. interest
3. penalty
4. reinstatement
Within the priority order, payment will be applied to the
					 oldest liability first.
When a licensee files a return and fails to remit full
					 payment with the return, full payment of the reported tax and interest, if any,
					 will be made to the affected jurisdictions. The Bureau will assume the
					 liabilities for the amount owed other jurisdictions. The Bureau will take all
					 steps to enforce the collection of any unpaid taxes, interest, and penalties.
					 If a licensee fails to pay any taxes, interest, penalties, or audit assessment,
					 the Bureau may suspend the licensee's IFTA license, privilege to operate
					 commercial motor vehicles and any truck registrations.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-R - CREDITS/REFUNDS

Current through 2024-29, July 17, 2024
Tax Paid Purchases. Licensees will receive credit for any
					 fuel taxes paid to a member jurisdiction. A credit from one jurisdiction shall
					 be applied to an IFTA tax liability in another jurisdiction.
In order to receive credit for tax on purchases the
					 licensee must have a receipt, invoice, or credit card receipt documenting the
					 fuel purchase. Receipts must contain at least the following information:
a. date of purchase
b. seller's name and address
c. number of gallons or liters
				  purchased
d. fuel type
e. price per gallon or liter, or total amount
				  for the fuel purchase
f. truck unit
				  number or registration plate number
g. purchaser's name. In the event of a lease
				  agreement, the purchase may be either the lessor or the lessee. Documentation
				  may be required.
In the case of withdrawals from licensee owned tax-paid
					 bulk storage, credit may be obtained if the following detailed records are
					 maintained.
a. date of
				  withdrawal
b. number of gallons or
				  liters withdrawn
c. fuel
				  type
d. truck unit number or
				  registration plate number
e.
				  purchase and inventory records to substantiate that the tax was paid on bulk
				  purchases
Refunds will not be made for an overpayment for which
					 records no longer are required. A request for a refund stays the record keeping
					 requirement until the refund is made or denied.
Unless a licensee is closing their account or has expiring
					 credits, the Bureau will refund only amounts of one hundred ($100) dollars or
					 more. Only amounts of five dollars or more will be refunded or collected.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-S - HEARINGS

Current through 2024-29, July 17, 2024
A. In the administration of the laws relative
				  to vehicles and operators and the operation thereof, the Secretary of State or
				  any Deputy Secretary of State may conduct hearings, subpoena witnesses,
				  administer oaths, take testimony and order the production of books and
				  papers.
B. The Deputy Secretary of
				  State may issue all processes necessary for the performance of these
				  duties.
C. The fees for travel and
				  attendance of witnesses shall be the same as for witnesses before the Superior
				  Court and shall be paid by the State out of vehicle registration fees upon
				  certificates of the Secretary of State filed with the State
				  Controller.
D. Hearings conducted
				  by the Secretary of State shall be as provided by Title 5, chapter 375,
				  subchapter IV.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-S1 - BEST INFORMATION AVAILABLE TAX FINDING

Current through 2024-29, July 17, 2024
If a licensee fails to file any tax return due or fails to
					 make records available upon request, or if any licensee fails to maintain
					 records from which the licensee's true liability may be determined, the
					 Secretary of State may, 90 days after requesting in writing that the tax return
					 be filed, or that the records be made available, or receiving notification of
					 the insufficient records, determine a tax finding for each jurisdiction based
					 upon the Secretary's determination of the tax liability of the licensee. The
					 Secretary may make a determination from information previously furnished by the
					 licensee, if available, and any other pertinent information that may be
					 available to the Secretary.
The Secretary shall make a Best Information Available tax
					 finding as follows:
a. the licensee
				  shall be assessed based on 125 percent of the average mileage traveled in each
				  jurisdiction for up to the past four quarters for which the licensee reported
				  mileage. The licensee's assessed mileage for each jurisdiction shall be divided
				  by 4.0 MPG, and multiplied by each jurisdiction's latest tax rate. No credit
				  will be allowed for tax paid fuel. Credits from previous quarters may be
				  applied to the determined tax finding.
b. if the licensee does not have sufficient
				  tax reporting history, the Secretary may assess a tax of $150 multiplied by the
				  number of fuel decal sets issued to the carrier for each jurisdiction listed on
				  the licensee's application.
If the licensee files the delinquent materials within 15
					 days of the Secretary's notice of a Best Information Available tax finding, the
					 Secretary shall rescind the directed tax finding provided the Secretary is
					 satisfied with the licensee's submission.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-T - SUSPENDED OR CANCELED FUEL TAX LICENSE

Current through 2024-29, July 17, 2024
A licensee who fails to submit required tax returns or to
					 pay any required taxes, audit assessments, interest, or penalties will be
					 suspended. Licensees will be notified by U.S. mail of any pending suspension.
					 The suspension will take affect 15 days from the date of the notice. A
					 suspended account may be restored only after submitting the required tax return
					 and payment, interest, penalty, and paying a reinstatement fee.
A suspension or revocation from any IFTA jurisdiction
					 shall be honored and enforced by all IFTA jurisdictions. A suspended licensee
					 may not operate any qualified motor vehicles in any IFTA jurisdiction. A
					 suspended licensee may not receive any additional fuel decals.
A licensee in good standing may request that their IFTA or
					 intrastate fuel license be canceled. In order to cancel their license, the
					 licensee must have filed all tax returns due, and have paid all taxes,
					 interest, penalties and reinstatement fees.
Any licensee who is suspended or revoked shall be
					 prohibited from conducting an IRP, Operating Authority or overlimit permit
					 transaction.
In order to cancel an account, a licensee must make a
					 request in writing to the Bureau.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-U - BEST INFORMATION AVAILABLE TAX FINDING

Current through 2024-29, July 17, 2024
If a licensee fails to file any tax return due or fails to
					 make records available upon request, or if any licensee fails to maintain
					 records from which the licensee's true liability may be determined, the
					 Secretary of State may determine a tax finding for each jurisdiction based upon
					 the Secretary's determination of the tax liability of the licensee. The
					 Secretary may make a determination from information previously furnished by the
					 licensee, if available, and any other pertinent information that may be
					 available to the Secretary.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-V - AUDIT PROCEDURES

Current through 2024-29, July 17, 2024
The IFTA Audit Procedures are hereby incorporated by
					 reference.
Licensee records relative to mileage operated in each
					 jurisdiction and other information required for the payment of fuel taxes are
					 subject to audit. Audits will be conducted by the Bureau of Motor
					 Vehicles.
Audits will be scheduled in accordance with the Bureau's
					 rules and procedures. The will notify the licensee of the results of any
					 audit.
If the Bureau determines that the licensee overpaid fuel
					 taxes, the licensee shall be entitled to a credit or refund. The Fuel Unit will
					 carry the credit forward unless the licensee requests a refund.
If the Bureau determines that a registrant owes additional
					 fuel taxes, the Fuel Unit will bill the licensee for the amount due. The
					 licensee must pay the full amount due within thirty (30) days of the billing
					 date. If the licensee fails to remit the full amount due within the thirty (30)
					 days the licensee will be suspended.
A licensee may appeal an audit finding in writing to the
					 Bureau. An appeal made within thirty (30) days of the billing date will stay
					 the suspension proceeding until the Bureau rules on the
					 appeal.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-W - MISCELLANEOUS FEES

Current through 2024-29, July 17, 2024
Failure to file/pay tax penalty $50.00 or 10% of tax or
					 whichever is greater
Reinstatement Fee $50.00
72-Hour Fuel Tax Trip Permits $50.00
Fuel Decal Fee (1 vehicle) $ 5.00
Fax Fee $ 3.00
Interest at the rate prescribed by IFTA
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-X - SIGNATURES

Current through 2024-29, July 17, 2024
All fuel tax applications and tax returns must be signed.
					 Anyone signing must state their position and authority to sign. For
					 corporations, the fuel tax application or tax return must be signed by a
					 corporate officer or an employee in an administrative capacity.
If the licensee is an individual, the licensee or spouse
					 must sign the document.
Notwithstanding the above, an authorized agent exercising
					 power-of-attorney may sign on behalf of a corporation or individual.
The Bureau may waive signature requirements for
					 established accounts making faxed or electronic applications or tax
					 returns
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-X1 - TRIP PERMITS

Current through 2024-29, July 17, 2024
Out-of-State carriers subject to Maine fuel tax licensing
					 requirements who are not licensed for Maine fuel tax reporting may obtain fuel
					 trip permits. Trip permits satisfy all Maine fuel tax licensing and reporting
					 requirements.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-Y - MILEAGE RECORDS

Current through 2024-29, July 17, 2024
Licensees are required to maintain accurate mileage
					 records by vehicle and by trip. Trip records should be compiled into monthly
					 summary reports by vehicle, date, and by the registrant's fleet.
For distance records produced by a means other than a
					 vehicle-tracking system, licensees must maintain the following information by
					 vehicle:
1. starting and ending trip
				  dates;
2. starting and ending trip
				  locations;
3. major highway routing
				  for each trip;
4. beginning and
				  ending odometer, hubo meter, engine control module (ECM), or any similar device
				  for the trip;
5. total trip
				  distance (all miles must be accounted for including miles traveled in non-IFTA
				  jurisdictions);
6. in-jurisdiction
				  distance (distance traveled in each jurisdiction including non-IFTA
				  jurisdictions);
7. vehicle unit
				  number (owner's equipment number) or VIN;
8. licensee's name; and
9. any trip permits purchased from any
				  jurisdiction.
For distance records produced wholly or partly by a
					 vehicle-tracking system, including a system based on a global positioning
					 system (GPS):
1. original GPS or other
				  location data for the vehicle to which the records pertain;
2. date and time of each GPS or other system
				  readings, at intervals sufficient to validate the total distance traveled in
				  each jurisdiction;
3. location of
				  each GPS or other system reading;
4. beginning and ending reading from the
				  odometer, hubometer, engine control module (ECM), or any similar device for the
				  period to which the records pertain;
5. calculated distance between each GPS or
				  other system reading;
6. route of
				  the vehicle's travel;
7. total
				  distance traveled by the vehicle;
8. distance traveled in each
				  jurisdiction;
9. licensee's name;
				  and
10. vehicle unit number
				  (owner's equipment number) or VIN.
NOTE: Records must be maintained for four (4) years after
					 the close of the tax quarter, or after the tax return is filed, whichever is
					 later.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-Z - INSTRUCTIONS ON FORMS

Current through 2024-29, July 17, 2024
The forms will be designed and updated to comply with IFTA
					 and Maine requirements. Information gathered on the forms is required by this
					 State and other jurisdictions to properly license for fuel tax reporting and to
					 file quarterly tax returns.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-AA - TRIP PERMITS

Current through 2024-29, July 17, 2024
Out-of-State carriers subject to Maine fuel tax licensing
					 requirements who are not licensed for Maine fuel tax reporting may obtain fuel
					 trip permits. Trip permits satisfy all Maine fuel tax licensing and reporting
					 requirements.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-AB - ADOPT BY REFERENCE

Current through 2024-29, July 17, 2024
The Bureau adopts by reference the International Fuel Tax
					 Agreement with official commentary, the IFTA Administrative Procedures Manual,
					 and the IFTA Audit Manual.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 165 - THE ADMINISTRATION OF THE INTERNATIONAL FUEL TAX AGREEMENT AND THE INTRASTATE FUEL TAX PROGRAM › Section 250-165-AC - MUNICIPAL FISCAL IMPACT

Current through 2024-29, July 17, 2024
This rule will have no fiscal impact on
					 Municipalities.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-1 - DEFINITIONS

Current through 2024-29, July 17, 2024
For the purpose of this chapter, the following terms are
					 defined as follows:
1. APPLICATION:
				  means the document prescribed by the United States Department of Transportation
				  (USDOT) and the State of Maine to capture the census information required to
				  obtain a USDOT number or update an existing USDOT number. See MOTOR CARRIER
				  IDENTIFICATION REPORT MCSA-1.
2.
				  BUREAU: means the Maine Bureau of Motor Vehicles.
3. COMMERCIAL MOTOR VEHICLE: means any
				  self-propelled or towed motor vehicle used on a highway in interstate or
				  intrastate commerce to transport passengers or property when the vehicle
A. Has a gross vehicle weight (GVW), gross
				  vehicle weight rating (GVWR), or registered gross vehicle weight exceeding
				  26,000 pounds, whichever is greater; or
B. Is used in combination with another
				  vehicle or vehicles and the combined gross weight or gross vehicle weight
				  rating exceeds 26,000 pounds; or
C.
				  Is designed or used to transport more than 8 passengers, including the driver,
				  for compensation; or
D. Is designed
				  or used to transport more than 15 passengers, including the driver, and is not
				  used to transport passengers for compensation; or
E. Is used in transporting material found by
				  the Secretary of the United States Department of Transportation (USDOT) to be
				  hazardous under 49 U.S.C. § 5103 and transported in a quantity requiring
				  placarding under regulations prescribed by the Secretary of
				  Transportation.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-2 - SYNOPSIS

Current through 2024-29, July 17, 2024
1. The purpose of this rule is to provide for
				  accurate, consistent motor carrier identification for law enforcement, safety
				  enforcement, and statistical purposes and to establish and maintain legal
				  identity for Maine intrastate carriers subject to the USDOT number provisions
				  of
				  29-A
				  M.R.S.A. §555-A and other Bureau
				  requirements such as fuel tax licensing and reporting under
				  29-A M.R.S.A.
				  §525 and for-hire insurance coverage
				  under
				  29-A M.R.S.A.
				  §1611.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-3 - COMMUNICATIONS

Current through 2024-29, July 17, 2024
1. All written communications and documents
				  should be addressed to the Bureau of Motor Vehicles, Motor Carrier Services, 29
				  State House Station, Augusta, Maine 04333-0029.
2. All communications and documents are
				  deemed to be officially received when delivered to the Motor Carrier Services
				  Unit at the Bureau of Motor Vehicles' Main Office, 101 Hospital Street,
				  Augusta, Maine.
3. Every holder of
				  a USDOT number must use the name shown upon the holder's Motor Carrier
				  Identification Report when addressing communications to the
				  Secretary.
4. The contact
				  information for the Motor Carrier Services Unit is as follows:
A. Telephone: (207) 624-9000 ext. 52131 or
				  TTY: (877) 456-8195;
B. Fax: (207)
				  622-5332;
C. Email: USDOT.
				  BMV@maine.gov; and
D. Online
				  Information:
http://www.maine.gov/sos/bmv/commercial/
.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-4 - LEGAL NAME AND ADDRESS

Current through 2024-29, July 17, 2024
1. The system
				  requires the use of legal names and such names will be identified in part by
				  the use of the Federal Employer Identification Number (FEIN) and in the case of
				  individuals, the Social Security Number (SSN).
2. The legal name listed on the application
				  must be consistent with the legal name provided on other applications for motor
				  carrier credentials as well as with any applicable state and/or federal filings
				  (for example: a state corporate filing).
3. An applicant may be required to rectify
				  any legal name discrepancies before an application will be processed by the
				  Bureau.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-5 - CHANGE OF NAME AND/OR ADDRESS

Current through 2024-29, July 17, 2024
1. A change of
				  name, principal place of business address, or mailing address of any motor
				  carrier must be reported to the Secretary in writing, or by facsimile or E-mail
				  within 30 days of the change. The Secretary reserves the right to require
				  supplemental supporting documentation on any name change. Carriers must also
				  update their census information with the Federal Motor Carrier Safety
				  Administration through the online form MCSA-1 within 30 days of any change to
				  that information. This can be done at FMCSA's registration web site.
2. Any notification of a name or address
				  change must be submitted in conjunction with a statement that the federal
				  census information has been updated online.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-6 - APPLICABILITY

Current through 2024-29, July 17, 2024
1. This rule applies to all intrastate motor
				  carriers operating commercial motor vehicles.
2. Intrastate motor carriers operating
				  commercial motor vehicles entirely within the state are required to obtain a
				  USDOT number.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-7 - EXEMPT VEHICLES-EXCEPTIONS

Current through 2024-29, July 17, 2024
1. A person
				  operating a commercial motor vehicle on a public way shall obtain a USDOT
				  number to be displayed on the registration certificate for the vehicle. For
				  purposes of this rule, the following vehicles are not considered commercial
				  motor vehicles:
A. A vehicle owned and
				  operated by a government agency;
B.
				  A vehicle legally operated with dealer registration plates;
C. A recreational vehicle, not used in a
				  commercial endeavor; or
D. A school
				  bus as defined in
				  29-A M.R.S.A.
				  §2301.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-8 - APPLICATION FORM

Current through 2024-29, July 17, 2024
1. The form used to
				  initially apply for a USDOT number or update existing USDOT census information
				  is the Federal Motor Carrier Safety Administration's Form MCSA-1 "Motor Carrier
				  Identification Report" as revised. This form can be found on the FMCSA's
				  registration web site and is an online form. No paper form exists for these
				  purposes.
2. Information gathered
				  on the Form MCSA-1 is required by this State and other jurisdictions to
				  properly account for all non-exempt motor carriers operating over the
				  highways.
3. The Bureau cannot
				  process USDOT number applications for intrastate carriers operating commercial
				  motor vehicles subject to this rule. This process must be completed online at
				  FMCSA's registration web site.
4.
				  The USDOT number can be requested or updated online using the Federal Motor
				  Carrier Safety Administration's website at
				  http://www.fmcsa.dot.gov/registration-licensing/registration-licensing.htm.
5. The USDOT census information for
				  intrastate motor carriers must be updated at least every two years.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-9 - DISPLAY

Current through 2024-29, July 17, 2024
1. The USDOT number issued to a motor carrier
				  will be displayed on the registration certificate for all commercial motor
				  vehicles operated by the motor carrier and subject to this rule.
2. Intrastate, non-hazmat motor carriers are
				  required to display the USDOT number on the commercial motor vehicle, The
				  marking requirements can be found under
				  49 C.F.R.
				  §
											390.21.
3. Intrastate hazmat motor carriers are
				  required to display the USDOT number on the commercial motor vehicle as
				  specified in
				  49 C.F.R.
				  §
											390.21.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-10 - HEARINGS

Current through 2024-29, July 17, 2024
1. In the administration of the laws relative
				  to vehicles and operators and the operation thereof, the Secretary may conduct
				  hearings, subpoena witnesses, administer oaths, take testimony, and order the
				  production of books and papers. The Secretary may issue all processes necessary
				  for the performance of these duties.
2. The fees for travel and attendance of
				  witnesses shall be the same as for witnesses before the Superior Court and
				  shall be paid by the State out of vehicle registration fees upon certificates
				  of the Secretary filed with the State Controller.
3. Hearings conducted by the Secretary shall
				  be as provided by Title 5, chapter 375, subchapter 4.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-11 - MISUSE

Current through 2024-29, July 17, 2024
1. Any violation of
				  29-A
				  M.R.S.A. §555-A, or of these rules, or
				  of any procedures may result in court action.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 168 - THE ADMINISTRATION OF USDOT NUMBERS FOR CERTAIN INTRASTATE MOTOR CARRIERS › Section 250-168-12 - MUNICIPAL FISCAL IMPACT

Current through 2024-29, July 17, 2024
1. This rule will
				  have no fiscal impact on Municipalities.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 169 - THE ADMINISTRATION OF THE PERFORMANCE AND REGISTRATION INFORMATION SYSTEMS MANAGEMENT (PRISM) PROGRAM › Section 250-169-B - DESCRIPTION

Current through 2024-29, July 17, 2024
This rule establishes and defines the State of Maine's
					 participation in the Performance Registration Information and Systems
					 Management (PRISM) Program.
PRISM is a federal-state partnership to identify motor
					 carriers with poor safety records, and to target these carriers for improvement
					 in their safety records. PRISM uses quantifiable data to determine a motor
					 carrier's safety status.
PRISM links the Federal Motor Carrier Safety Administration
					 (FMCSA) motor carrier safety information with the states' motor vehicle
					 registration systems for two purposes:
1. To determine the motor carrier's safety
				  fitness prior to issuing a registration plate.
2. To cause an unfit carrier to improve its
				  safety performance through an improvement process, and where necessary, the
				  application of sanctions.
The PRISM program includes two major processes:
The commercial vehicle registration process (IRP
					 registration), and the Motor Carrier Safety Improvement Process (MCSIP). These
					 programs work together to identify motor carriers and to hold them responsible
					 for their motor carrier safety. The performance of unsafe motor carriers is
					 improved through a comprehensive system of identification, education,
					 awareness, safety monitoring, and treatment.
Motor carriers determined to be unfit by the Federal Motor
					 Carrier Safety Administration may be denied the ability to register trucks in
					 Maine, or may have their registrations suspended. In addition, a motor carrier
					 deemed to be unfit may have their privilege to operate motor vehicles suspended
					 or denied. Appendix A is a flowchart of the PRISM MCSIP improvement
					 process.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 169 - THE ADMINISTRATION OF THE PERFORMANCE AND REGISTRATION INFORMATION SYSTEMS MANAGEMENT (PRISM) PROGRAM › Section 250-169-C - REGISTRATION APPLIABILITY

Current through 2024-29, July 17, 2024
Motor vehicles base registered in Maine pursuant to the
					 International Registration Plan (
					 
					 29-A MRSA §§531 and
					 532;
					 Chapter 162, Rules of the Secretary of State) are subject to this rule. The
					 motor carrier safety review requirements will be incorporated into the IRP
					 administrative process for the registration and re registration of commercial
					 motor vehicles used in interstate commerce.
The registrant's name on their IRP application must match
					 the name associated with the registrant's USDOT number. Failure to match will
					 result in registration denial.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 169 - THE ADMINISTRATION OF THE PERFORMANCE AND REGISTRATION INFORMATION SYSTEMS MANAGEMENT (PRISM) PROGRAM › Section 250-169-D - MCS-150 UPATES

Current through 2024-29, July 17, 2024
Every IRP registrant must update their Motor Carrier Census
					 information as a part of the IRP renewal process. The Maine IRP Unit will print
					 and mail each registrant's most recent MCS-150 form as part of the IRP renewal
					 process. The registrant must review, correct if necessary, and sign the form
					 and return it to the IRP Unit. Failure to verify the MCS-150 may result in
					 denial of registration privileges.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 169 - THE ADMINISTRATION OF THE PERFORMANCE AND REGISTRATION INFORMATION SYSTEMS MANAGEMENT (PRISM) PROGRAM › Section 250-169-E - USDOT NUMBR

Current through 2024-29, July 17, 2024
The USDOT number will be the principal identification for
					 the PRISM program. Each vehicle registrant must provide the USDOT number of the
					 vehicle owner, the vehicle registrant, and the motor carrier. It is understood
					 that in many cases, the vehicle owner, vehicle registrant, and motor carrier
					 are the same entity. In those cases where these entities are different, each
					 entity's USDOT number must be provided.
Prior to issuing an IRP registration, the carrier's,
					 registrant's, and owner's USDOT numbers will be verified against the FMCSA
					 MCMIS database. Failure to provide an accurate USDOT number at any level will
					 result in registration denial.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 169 - THE ADMINISTRATION OF THE PERFORMANCE AND REGISTRATION INFORMATION SYSTEMS MANAGEMENT (PRISM) PROGRAM › Section 250-169-F - DEAULT MOTOR CARRIER

Current through 2024-29, July 17, 2024
In the event that the motor carrier cannot be determined,
					 the vehicle registrant will be designated the default motor carrier.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 169 - THE ADMINISTRATION OF THE PERFORMANCE AND REGISTRATION INFORMATION SYSTEMS MANAGEMENT (PRISM) PROGRAM › Section 250-169-G - LEASES

Current through 2024-29, July 17, 2024
Long term lease:
Motor vehicles that operate under the terms of a long-term
					 lease are the responsibility of the motor carrier. The registrant must indicate
					 whether a vehicle is to be operated under a long-term lease. If the lease
					 status of the vehicle changes, the registrant must notify the IRP Unit within
					 ten (10) days.
Short term lease:
Motor vehicles operating under the terms of a short-term
					 lease are the responsibility of the registrant.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 169 - THE ADMINISTRATION OF THE PERFORMANCE AND REGISTRATION INFORMATION SYSTEMS MANAGEMENT (PRISM) PROGRAM › Section 250-169-H - VERIFICATION OF SAFETY STATUS

Current through 2024-29, July 17, 2024
Prior to issuing an IRP registration, the motor carrier's
					 MCSIP status must be verified. A carrier who under is under registration
					 sanctions, by Maine or any other State, may not register its vehicles.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 169 - THE ADMINISTRATION OF THE PERFORMANCE AND REGISTRATION INFORMATION SYSTEMS MANAGEMENT (PRISM) PROGRAM › Section 250-169-I - REGSTRATON SUSPENSON, DENAL

Current through 2024-29, July 17, 2024
Pursuant to
					 
					 29-A MRSA §2458, the Secretary of State
					 may suspend the vehicle registration or privilege to operate of any motor
					 carrier or registrant determined by the Federal Motor Carrier Safety
					 Administration to be unfit as determined by the issuance of an out-of-service
					 order. The suspension shall remain in effect until the carrier or registrant is
					 found by Federal Motor Carrier Safety Administration to no longer be unfit. The
					 suspension applies to all commercial vehicles under the carrier's or
					 registrant's control. The suspension applies to all related entities as defined
					 in
					 29-A
					 M.R.S.A.
					 §2458(6).
A carrier or registrant whose privilege to operate
					 commercial vehicles has been suspended pursuant to this rule, or who has been
					 denied a registration, may request a hearing. Hearings shall be held pursuant
					 to 5 MRSA Chapter 5 sub chapter 4, Rules for the Hearings of the Secretary of
					 State. Hearings shall be limited to whether the carrier under suspension has
					 been correctly identified, and whether or not the carrier has been found by
					 Federal Motor Carrier Safety Administration to be unfit, and whether the FMCSA
					 has subsequently determined that the carrier no longer is unfit.
Appeals of a motor carrier's actual safety fitness must be
					 made to the Federal Motor Carrier Safety Administration.
Restoration: A motor carrier's or registrant's privilege to
					 operate commercial vehicles, may be restored upon the carrier's or registrant's
					 removal from the Federal Motor Carrier Safety Administration's MCSIP program.
					 The Bureau must receive formal notification from FMCSA that the carrier is no
					 longer rated as unfit.
Restoration requires the payment of a thirty-dollar
					 ($30.00) restoration fee.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Motor Vehicles › Chapter 169 - THE ADMINISTRATION OF THE PERFORMANCE AND REGISTRATION INFORMATION SYSTEMS MANAGEMENT (PRISM) PROGRAM › Section 250-169-J - Notification Process

Current through 2024-29, July 17, 2024
Upon notice by Federal Motor Carrier Safety Administration
					 that a carrier has been rated as unfit, the bureau shall notify any registrants
					 and owner operators leased to the carrier of the carrier's safety
					 rating.