Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part III - Payroll › Chapter 5 - Direct Deposit of Vendor Payments and Electronic Receipt of Supporting Data › Section III-501 - Definitions

Current through Register Vol. 50, No. 6, June 20, 2024
Child Support
-involuntary employee
				  deduction ordered by a court for payment for support of a child.
Direct Deposit
-the automatic deposit,
				  through electronic transfer of funds, of vendor pay into a checking or savings
				  account at a bank, savings and loan, or credit union of their choice.
Direct Deposit Enrollment Authorization Form
-the standard form developed by the Division of Administration, Office
				  of State Uniform Payroll, completed by the vendor, giving the Division Of
				  Administration, Office of State Uniform Payroll authority to process vendor
				  specific direct deposit bank account information in the ISIS Human Resource
				  System for the electronic transfer of funds.
Director
-the leader responsible for the
				  operation of the Office of State Uniform Payroll.
Division of Administration (DOA)
-the
				  Louisiana State Agency under the executive department which provides
				  centralized administrative and support services to state agencies as a whole by
				  developing, promoting, and implementing executive policies and legislative
				  mandates.
Electronic
-method of automatically
				  transferring data/funds through computers rather than through hard copy.
Financial Institution
-a bank, savings and
				  loan, or credit union who is established as a receiver of ACH payments.
Garnishment
-involuntary employee deduction
				  ordered by a court for payment to a creditor.
Involuntary Payroll Deduction
-any reduction
				  of net pay which is required by federal or state statute, or by court ordered
				  action.
ISIS Human Resource System
-the integrated
				  statewide information system administered by the Division of Administration,
				  Office of State Uniform Payroll to provide uniform payroll services to state
				  agencies.
Levy
-involuntary employee deduction ordered
				  by the court for payment of unpaid federal and/or state taxes.
Office of State Uniform Payroll (OSUP)
-the
				  section within the Division of Administration primarily responsible for the DOA
				  statewide payroll system and administration of the rules governing state
				  employee payroll deductions.
Payment Processing Costs
-costs associated
				  with establishing bank accounts and receipt of funds and data electronically,
				  including internal costs and financial institution costs.
Prospective Vendor
-any company,
				  corporation, or organization which has submitted an application to be approved
				  as a vendor for state payroll deduction or a vendor which has submitted an
				  application for approval of an additional product or a change to an existing
				  product.
Supporting Data
-information to support the
				  electronic payment, including employees' amounts and other related data.
Undue Hardship
-an unwanted burden placed on
				  a vendor as a result of receiving payment and supporting data
				  electronically.
Vendor
-any company, corporation, or
				  organization approved to participate in payroll deduction through the ISIS
				  Human Resource System.
Vendor Payment
-payment to vendor for
				  voluntary and involuntary employee payroll deductions with the vendor through
				  the ISIS Human Resource System.
Voluntary Payroll Deduction
-any reduction
				  of net pay made under written authority of an employee, which is not required
				  by federal or state statute, or by court ordered action and which the employee
				  is free to accept or decline.
Waiver
-authorization by the Division of
				  Administration, Office of State Uniform Payroll, for an exception to the
				  enforcement of this rule.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  42:455.