Mississippi Administrative Code › Title 12 - Finance and Administration › Part 9 - Office of Personal Service Contract Review Rules and Regulations › Chapter 3 - SOURCE SELECTION AND CONTRACT FORMATION › Sec2 12-9-3-204 - EVALUATION AND AWARD OF PROPOSALS AND QUALIFICATIONS › Section 12-9-3-204.01 - Evaluation of Proposals and Qualifications › Section 12-9-3-204.01.2 - Evaluation Committee

Current through June 25, 2024
The evaluation committee shall be used to evaluate RFPs
						and RFQs and award contracts. Persons appointed to an evaluation committee
						shall have the relevant experience necessary to evaluate the proposal or
						qualification. The members of the evaluation committee shall have no personal,
						financial or familial interest in any of the contract offerors, or principals
						thereof, to be evaluated.
The names of the members of the evaluation committee
						shall not be publicly disclosed until their evaluation report as required under
						Section 3-203.16 is published. The members' names and job titles shall be made
						available to the public. Where evaluation committee members are not public
						employees, those members' names, educational and professional qualifications,
						and practical experience, that were the basis for the appointment, shall be
						made available to the public.
Before evaluating proposals or qualifications, each
						individual participating in the evaluation of a proposal or qualification shall
						execute a statement certifying that he or she does not have a conflict of
						interest. See Section 3-203.12 Receipt, Opening, and Registration of Proposals
						and Qualifications for a description of the Register of Proposals or
						Qualifications. The statement shall be filed with the Chief Procurement Officer
						of the soliciting agency, before beginning the evaluation process.
The certification shall state:
"I hereby certify that I have reviewed the
						conflict of interest standards prescribed herein, and that I do not have a
						conflict of interest with respect to the evaluation of this proposal or
						qualification. I further certify that I am not engaged in any negotiations or
						arrangements for prospective employment or association with any of the offerors
						submitting proposals or qualifications or their parent or subsidiary
						organization."
Committee members may conduct their work separately or
						together. The committee may use advisors, as it deems necessary to give
						opinions on evaluating proposals or qualifications, except that such advisors
						shall be subject to the provisions of this section. The names of the advisors
						shall be made public at the same time as members of the evaluation committee as
						provided in this section.
For the purposes of this section, the term "advisors"
						shall mean those individuals who provide such significant input to a member or
						members of the evaluation committee that the advisor's opinions are fundamental
						in shaping the committee member's evaluation of the submitted proposals or
						qualifications.
The process of establishing weighting criteria and
						evaluating proposals or qualifications shall result in a finding that a
						specific proposal or qualification is the most practical and advantageous,
						price and other factors considered, or that all proposals or qualifications
						should be rejected. See Section 3-301.03 (Cancellation of Solicitation -
						Notice).