Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 148 - OFFICE OF CHILD AND FAMILY SERVICES › Chapter 1 - CHILD AND ADULT CARE FOOD PROGRAM POLICY MANUAL NONDISCRIMINATION NOTICE › Section 148-1-III - APPLICATION AND ADMINISTRATION OF THE CHILD AND ADULT CARE FOOD PROGRAM › Subsection 148-1-III-E - DAY CARE HOME RESPONSIBILITY

Current through 2024-29, July 17, 2024
1. PURPOSE:
To establish requirements for child day care home
					 participation in the Child and Adult Care Food Program.
2. STANDARDS:
1. A Child Day Care Home is a facility
				  licensed or registered by the Department for the provision of child day care
				  services which has a capacity of 12 or fewer children. A home which is
				  complying with State of Maine licensing/registration laws and which is in the
				  process of license/ registration renewal may, if the Department is reasonably
				  sure the license will be renewed, participate or continue to participate in the
				  C.A.C.F.P. Child day care homes located on military installations shall meet
				  the standards established by the appropriate military authority and maintain
				  appropriate certification.
2. Child
				  day care homes participating in the C.A.C.F.P. shall participate only under the
				  auspices of a participating public or non-profit sponsoring
				  organization.
3. The child day care
				  home and the sponsoring organization shall enter into agreement by completing
				  and signing Form BSSFP-433.
a. Either the
				  child day care home provider or the sponsoring organization may terminate the
				  agreement for participation in the C.A.C.F.P. The notice of termination shall
				  be in writing giving the date the action is requested and the reason(s) for the
				  termination.
b. If termination
				  action is initiated by the sponsor due to "cause or convenience" the standards
				  spelled out in Section III, Subsection III, Standard #7 must be met.
4. The child day care home shall
				  serve one or more of the following meal types: Breakfast, A.M. Supplement,
				  Lunch, P.M. Supplement,, Supper, Evening Supplement.
5. The child day care home shall ensure that
				  at least 2 hours elapse between the service of any two meal types. If a
				  meal/supplement is served in shifts the beginning of service of the next
				  meal/supplement may not begin less than two hours following the service of the
				  final shift of the previous meal type.
6. The child day care home shall not claim
				  for reimbursement more than one meal and two supplements or two meals and one
				  supplement provided daily to each enrolled child in attendance.
7. Child day care homes shall serve meals and
				  supplements which meet or exceed the meal pattern requirements specified in
				  Section IV of this manual.
8. A
				  child day care home may not charge a separate and identifiable amount for any
				  meal or supplement served to an enrolled child.
9. A child day care home provider shall not
				  claim for reimbursement meals served to enrolled children in excess of the
				  home's licensed/registered capacity unless the attendance pattern demonstrates
				  that no more than the hornets licensed/registered capacity will be in
				  attendance at any one time and the attendance pattern is approved by the
				  sponsoring organization.
10. Child
				  day care homes shall prepare and maintain menus on a daily basis. The menu
				  shall:
a. Be completed for each
				  meal/supplement provided to children in the home;
b. Contain the date and day of the week for
				  which the meal/supplement is planned.
c. List each component of the meal/supplement
				  separately; and
d. Be conspicuously
				  displayed or provided for parental or sponsor review at least one day in
				  advance of the meal/supplement service.
11. Child day care hams shall maintain daily
				  records of the number of children in attendance and the number of meals, by
				  type, claimed for each enrolled child. The meal count/attendance record may
				  cover a period of one day, one week, or one month, but shall be completed daily
				  and include:
1 The day(s), month and year of
				  the report;
2 The name of the child
				  day care home provider;
3 The name
				  and age of each child enrolled in the program;
4 In registered homes the relationship of any
				  "related children" to the provider;
5 Each enrolled child's presence or absence
				  in the program for each day the home was in operation; and
6 The meals/supplements claimed for each
				  child in attendance for each day the home was in operation.
12. Meal count/attendance records
				  and menus shall be submitted to the sponsor at least monthly. The meal/count
				  attendance record shall serve as the billing form from the home to the sponsor.
				  The meal count/attendance form shall be signed, dated by the participating home
				  provider,, and contain the following certification:
"I HEREBY CERTIFY that all of the above information is true
					 and correct. I understand that this information is being given in connection
					 with the receipt of Federal funds and that deliberate misrepresentation may
					 subject me to prosecution under applicable State and Federal criminal
					 statutes."
13. The child
				  day care home shall complete, no less often than annually, an enrollment form
				  for each child, which shall include:
1 the
				  child's name, age, and racial/ethnic identification,
2 a statement that the child receives child
				  day care services in the home of (Provider's Name) and will participate in the
				  Child and Adult Care Food Program, and
3 the parent or legal guardian's signature
				  and date of signature.
14. Payment may be made for meals served to
				  the provider's own children only when:
a.
				  Such children are enrolled and participating in the child day care program
				  during the time of the meal service;
b. Enrolled nonresident and unrelated
				  children are present and participating in the child day care program;
				  and
c. A "Dear Parent" enrollment
				  package,, as used to enroll children in child day care centers, has been
				  completed showing:
1 the provider's children
				  meet the C.A.C.F.P. age requirements,
2 either the provider's family meets the
				  family size, income, social security number, and racial/ethnic identity
				  standards to qualify for "Free" or "Reduced-price" meals, or the provider's
				  children are categorically eligible for "Free" meals because of membership In a
				  food stamp household or an AFDC assistance unit,
3 enrollment forms must be signed and dated
				  by the provider and completed no less often than annually.
15. Reimbursement may not be
				  claimed;
a. for meals served to children who
				  are not enrolled;
b. for meals
				  served at any one time to children in excess of the home's authorized
				  capacity;
c. for meals served to
				  the provider's children who are not eligible for "Free" or "Reduced-price"
				  meals; or
d. for meals served to a
				  child whose enrollment form was completed more than 12 months prior to the date
				  of meal service.
16.
				  Child day care homes participating in the C.A.C.F.P. shall not be required to
				  report home operating costs to sponsoring organizations.
17. A "Foster child" residing in the
				  provider's home may participate In the C.A.C.F.P. provided:
a. The foster child is enrolled in the
				  program as a family of one using the C.A.C.F.P. "Dear Parent" enrollment
				  package; and
b. The provider only
				  claims meals/supplements served to such child when at least one other enrolled
				  child.. who is not a resident of the provider's household, is present for child
				  care purposes,, and is in attendance for the meal/supplement.