Louisiana Administrative Code › Title 70 - TRANSPORTATION AND DEVELOPMENT › Part II - Utilities › Chapter 5 - Standards Manual for Accommodating Facilities on Highway Right-of-Way › Section II-535 - Guide for Completing the Agreement for Relocating Utilities

Current through Register Vol. 50, No. 6, June 20, 2024
A. The agreement is
				made up of the Articles of Agreement, Statement of Work, Estimate of Work to be
				Performed, and Plan of Work. The following is a guide to help complete the
				agreement.
1. Attention is directed to
				Paragraph 6b of DOTD PPM 6-6-3-1. If company is not adequately staffed to
				perform the work of engineers, land surveyors, architects or other professional
				services, approval for private consultant services must be given by the
				department and the Federal Highway Administration before authorization is given
				to perform these services.
2. The
				following items should be submitted to the DOTD:
a. two completed original copies of the
				agreement form;
b. six copies of
				the Statement of Work;
c. six
				copies of the Estimate of Cost (Exhibit A);
d. six copies of the drawings (Exhibit
				B).
3. Articles of
				Agreement (two copies). The Articles of Agreement should be completed as
				follows:
a. Page 1:
i. principal office of the company;
ii. name and title of the official
				representing the company;
b. Page 3:
i. estimated number of working days (Article
				VIII);
ii. method by which the
				costs will be developed (Article IX);
iii. amount of the agreement (Article
				X);
iv. signature of company
				official, with witnesses;
v. street
				address of location where records may be audited.
4. Statement of Work to be
				Performed (six copies). The statement of work should be brief but informative
				and should include but not be limited to:
a.
				a short narrative of the work to be performed;
b. a more complete narrative of individual
				relocations which would not follow a routine relocation;
c. a statement that the work will be
				performed by company forces, continuing contract, competitive bids or other
				method;
d. an explanation of
				betterments if included in the relocation;
e. estimated number of working days to
				complete the adjustments;
f.
				justification for removal or abandonment of existing facilities, followed by
				documentation in estimate if necessary.
5. Estimate of Cost (Exhibit A) (six copies).
				The estimate of cost should clearly show how the cost of the relocation is
				developed. (Note that the final invoice must be in the same format as the
				estimate.) The estimate should be developed under the following applicable
				Subparagraphs:
a. preliminary
				engineering;
b.
				right-of-way;
c. temporary
				construction;
d. permanent
				construction;
e. removal
				costs;
f. salvage;
g. betterment;
h. supervision and overhead.
6. Each section should show the
				costs by items, unit hours, man hours, contract unit prices, etc., in the same
				manner as the actual costs will be charged or that would support a lump sum
				estimate. A summary or recap of the sections shown above must be
				included.
7. Plan of Work (Exhibit
				B) (six copies). The plan of work should present a clear picture of all the
				work to be performed. The plan should by appropriate symbols and legend show:
a. Project Features:
i. highway centerline;
ii. highway stationing;
iii. highway right-of-way limits;
iv. control of access lines where
				applicable;
b. Company
				Features:
i. facilities removed;
ii. facilities placed;
iii. facilities abandoned, with justification
				for abandonment included in estimate and/or statement of work;
iv. facilities to be adjusted;
v. facilities in place to remain;
vi. all existing and new facilities should be
				identified by highway stationing;
vii. adequate notation should be made on the
				drawings, or profile sketches included, showing minimum depth of cover or
				vertical clearances for all facilities, both parallel and crossings, installed
				within highway right-of-way;
viii.
				distances from new facilities to either highway centerline, edge of roadway or
				right-of-way line;
ix. legend for
				symbols used;
x. company's title
				block or other means of identifying drawings (Note: the company's name must
				appear on all drawings);
xi.
				existing and proposed utility right-of-way;
xii. for existing and proposed gas pipelines
				subject to minimum federal safety standards:
(a). maximum operating pressure, class
				location and temperature of gas;
(b). outside diameter, wall thickness,
				material specification and minimum yield strength of carrier pipe;
(c). outside diameter, minimum yield
				strength, and wall thickness of casing.