Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-100 - GENERAL › Section 12-3-2.1-100.4 - MANUAL ABBREVIATIONS/DEFINITIONS

Current through June 25, 2024
The following abbreviations/definitions are used
						throughout this Manual for the sake of brevity:
ACM: Asbestos Containing Materials
Addendum/Addenda: Supplementary information to bidding
						documents when becomes part of a Contract
Additional Services: Additional data procured from a
						Professional
A/E: Architect or Engineer
Alternate: An increase or decrease to the Base Bid
Appropriation: Funding authorized by the Legislature
Arbitrage: Penalty for failure to expend bond funds
						within three (3) years
Arbitration: A hearing and judgement by an impartial
						judge
Asbestos Abatement: Removal of asbestos containing
						materials
Award: Approval of a Contract or payment
Basic Services: Essential planning elements assigned by
						the Bureau of Building, Grounds and Real Property Management which will be
						performed by a Professional
Bid Proposal: A bid submission
Bid Security: A Bidder's show of faithful performance
Bidding Phase: The publication of an
Advertisement for Bids
in a local newspaper, the required
						waiting period and the actual opening of bids received
BOB: Bureau of Building, Grounds and Real Property
						Management
Bond Bill: Legislative action approving and authorizing
						the sale of General Obligation Bonds
Bureau: Bureau of Building, Grounds and Real Property
						Management
Bureau Staff: Personnel of the Bureau of Building,
						Grounds and Real Property Management
CDPA: Central Data Processing Authority
Change Order: A change to a Construction Contract
CI: Capital Improvement
CO: Change Order
Completion Date: A calendar date establishing a deadline
						for completion
Consultant: Specialty Firm hired by the Professional
Contract: Legal agreement between, or among, entities
Contract Documents: The entire Agreement between parties
						to a Contract which includes the Project Manual and Drawings
Contractor: A party responsible for building, repairing
						and/or renovating a facility
CPM: Critical Path Method as relating to construction
CSI: Construction Specification Institute
Design Development Documents: An initial phase of
						planning
DFA: Department of Finance and Administration
Director: Director of the Bureau of Building, Grounds and
						Real Property Management
Documents: Construction Documents
Drawings: Detailed sketches of Work to be accomplished
Emergency: An unforeseen occurrence damaging facilities
						and necessitating immediate action
Extra Services: Additional planning elements assigned by
						the Bureau of Building, Grounds and Real Property Management which will be
						performed by the Professional
F&E: Furniture and Equipment
Fee: A charge for a Professional service
Funds Available: Source of revenue supporting a Project
GC: General Contractor
GO: General Obligation Bonds
GS: Office of General Services
HB: House Bill
HCM: Hazardous Containing Materials
In House: A function performed by the Using Agency
Inspection: Review of a Project for Contractual
						compliance
Job Superintendent: Construction personnel in charge of
						the construction process
LA: Land Acquisition
LBO: Legislative Budget Office
LI: Line Item
Liquidated Damages: Monetary penalty for missing the
						completion date
Manual: Planning and Construction Manual of Procedures
Notice to Proceed: Beginning date for constriction
						established by the Bureau of Building, Grounds and Real Property Management's
						Staff Inspector and the Contractor
OT: Other Award
OP: Other Professional Award
Outside Funds: Funds transferred to the Bureau from a
						Using Agency
Owner: Bureau of Building, Grounds and Real Property
Management
Power of Attorney: A legal document authorizing an
						attorney to act for a
Contractor PP: Preplanning
PPRB: Public Procurement Review Board
Preconstruction Meeting: Preliminary meeting prior to the
						commencement of construction
Professional: Contracted Architect or Engineer
Program Phase: Preliminary planning phase
Progress Meeting: Periodic meetings during construction
						phase
Project: Specific plan or undertaking initiated by the
						Bureau of Building, Grounds and Real Property Management
Project Budget: Financial statement regarding the
						administration of a Project's funds based on estimates and actual expenditures
Project
Funds: Money set aside for a specific Project
Project Manual: A narrative manual prepared by a
						Professional for a Project including bidding requirements, Agreement, Bonds,
						Certificates, Conditions of the Contract and Specifications
Project Number: A six (6) digit number assigned by the
						Bureau identifying a specific institution and a specific project
Proposal Form: A legal document indicating a Bidder's
						proposed bid
Receivable: Accounting procedure establishing an account
						for the Bureau to receive funds from a Using Agency to supplement a Project's
						budget
Reimbursements: A substantiated request presented to the
						Bureau for funds previously expended by a Using Agency
Rendering: A scaled replica of the facility
RPM: Real Property Management section of the Bureau of
						Building, Grounds and Real Property
Management R&R: Repair and Renovation
SAF: Standard Approval Form
SB: Senate Bill
Schedule of Values: Itemized list of expenditures by a
						Contractor reflected on pay applications
Schematic Documents: Preliminary planning documents
Scope: A range of items to be accomplished during the
						lifespan of a Project
Selection Process: Choosing of a Professional
Staff Architect: Architect employed by the Bureau of
						Building, Grounds and Real Property
Management Staff Inspector: Inspector employed by the
						Bureau of Building, Grounds and Real
Property Management Subcontractor: An individual, or
						business firm, contracting to perform part, or all, of another's Contract
Substantial Completion: The date certified by the
						Architect when construction is sufficiently complete, in accordance with the
						Contract Documents, so the Owner may occupy or utilize the Work or designated
						portion thereof for the use for which it is intended, as expressed by the
						Contract Documents
Using Agency: Agency, Institution or Department of the
						State of
Mississippi Wage Rates: Federal mandatory wages for
						specific jobs
Warranty: A written agreement guaranteeing the integrity
						of a facility or product for a certain period of time and of and the Provider's
						responsibility for repair or replacement of defective parts or workmanship