Iowa Administrative Code › Agency 811 - Veterinary Medicine Board › Chapter 5 - Public Records and Fair Information Practices › Rule 811-5.14 - Personally Identifiable Information

Current through Register Vol. 47, No. 3, July 24, 2024
The agency maintains systems of records that contain personally
				identifiable information. Unless otherwise stated, the authority for this
				agency to maintain the record is provided by Iowa Code chapter 169. The record
				systems maintained by the agency are:
(1)
Personnel files.
Employees of the agency are employed through the department of agriculture and
			 land stewardship. Through the department of agriculture and land stewardship,
			 the agency maintains files containing information about employees, families and
			 dependents, and applicants for positions with the agency. The files include
			 payroll records, biographical information, medical information relating to
			 disability, performance reviews and evaluations, disciplinary information,
			 information required for tax withholding, information concerning employee
			 benefits, affirmative action reports, and other information concerning the
			 employer-employee relationship. Some of this information is confidential under
			 Iowa Code section 22.7(11).
(2)
Litigation files.
These
			 files or records contain information regarding litigation or anticipated
			 litigation, which include judicial and administrative proceedings. The records
			 include briefs, depositions, docket sheets, documents, correspondence,
			 attorneys' notes, memoranda, research materials, witness information,
			 investigation materials, information compiled under the direction of the
			 attorney, and case management records. The files contain materials that are
			 confidential as attorney work product and attorney-client communications. Some
			 materials are confidential under other applicable provisions of law or because
			 of a court order. Persons seeking copies of pleadings and other documents filed
			 in litigation should obtain these from the clerk of the appropriate court that
			 maintains the official copy.
(3)
Contested case matters.
These records are collected and
			 maintained pursuant to Iowa Code sections
			 17A.3(1)
"d,"
17A.3(2), and 17A.12, and the Iowa Code sections noted in
			 subrule 5.14(4). Contested case matters include all pleadings, motions, briefs,
			 orders, transcripts, exhibits, and physical evidence utilized in the resolution
			 of the matter, and may, unless released by the credential holder, be
			 confidential as stated in subrule 5.14(4). These records are primarily
			 maintained in paper copy, with some material generated or maintained in a data
			 processing system.
(4)
Credential records.
Under Iowa Code chapter 169, the board
			 regulates by license veterinarians; regulates by certificate veterinary
			 technicians, assistants and veterinary students; and regulates by temporary
			 permit veterinarians credentialed under Iowa Code section
			 169.11 and rule
			 811-9.1 (169). Credential
			 records include, but are not limited to, information identifying the credential
			 holder by name or code, location, and form of business entity, including the
			 names of corporate principals. These records may include examinations,
			 complaints, compliance activities and investigatory reports that are
			 confidential. These records may include confidential information protected from
			 disclosure under Iowa Code sections
			 22.7,
			 169.6 and
			 272.6. These records are
			 maintained jointly with the department of agriculture and land stewardship.
			 These records are primarily maintained in paper copy, with some material
			 generated or maintained in a data processing system.
(5)
Laboratory reports.
In
			 furtherance of licensure and certification regulation under subrule 5.14(4),
			 the board may procure laboratory reports consisting of analytical results of
			 samples. These records may include confidential information protected from
			 disclosure under Iowa Code section
			 22.7(3),
			 22.7(6), or
			 22.7(18), as
			 well as those provisions stated in subrule 5.14(4). These records are primarily
			 maintained in paper copy, with some material generated or maintained in a data
			 processing system. These records are identified by the name or code of the
			 subject of the investigation.