Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 6 - Data Processing System Requirements for Voter Registration › Rule 821-6.1 - Statewide Voter Registration System Requirements

Current through Register Vol. 47, No. 3, July 24, 2024
Every county commissioner is required to use the statewide
				voter registration system maintained by the state registrar for voter
				registration and election management purposes. The statewide voter registration
				system shall enable the county commissioner to:
(1) Create a file of all registered voters in
			 the county.
(2) Automatically
			 identify and post all election districts, including school district and
			 director district (if applicable), area college district and director district,
			 municipality or township, and precinct, and any applicable special districts,
			 to every voter registration record which contains a street number and street
			 name in the residence address fields.
(3) Ensure the uniform spelling of street
			 names in all records containing street names, such that the records of all
			 voters whose residence addresses share a street name contain a common spelling
			 of that street name.
(4) Ensure the
			 uniform spelling of city names, such that the records of all voters whose
			 residence addresses share a city name contain a common spelling of that city
			 name.
(5) Prevent duplicate
			 registrations for a given individual. For the purpose of this subrule, a
			 duplicate registration is one which contains the same information in the Iowa
			 driver's license number, Iowa nonoperator's identification number, last four
			 digits of the applicant's social security number, birth date and sex code
			 fields as another record in the same county.
(6) Ensure the compatibility of election
			 districts manually assigned to records with nonstandard addresses.
(7) Ensure that numeric fields in records
			 contain only numeric data, and that alphabetic fields contain only alphabetic
			 data, except that the field for last name may contain one hyphen.
(8) Ensure that all dates are reasonable,
			 e.g., birth date, county registration date.
(9) Ensure that the ZIP code contained in the
			 record is compatible with the city name.
(10) Assign a unique identification number,
			 in lieu of an identification number, to records of voters whose registration
			 forms indicate the voter does not have any of the requested identification
			 numbers.
(11) Allow the capture,
			 retention and reporting of a mailing address different than the residence
			 address.
(12) Create election
			 registers which contain the names of all voters eligible to vote at a polling
			 place, and no others, for any type of election the commissioner is required to
			 conduct, except annexation and other elections when creation or change of an
			 election district is proposed.
(13)
			 Create election registers which identify those voters who are eligible to vote
			 on an issue or for an office at a polling place when some, but not all, voters
			 are eligible to cast a ballot on that issue or for that office.
(14) Receive maintenance files collected from
			 various agencies by the state registrar. This rule is intended to implement
			 Iowa Code section
			 47.7.