Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part III - Payroll › Chapter 1 - Payroll Deductions › Section III-106 - Statewide Vendor Annual Renewal and New Application Process

Current through Register Vol. 50, No. 6, June 20, 2024
A. All currently
				approved statewide vendors shall file an annual renewal application with the
				Division of Administration, Office of State Uniform Payroll as scheduled by
				that office.
B. Written notice of
				requests for a new statewide vendor payroll deduction or for current vendors to
				add additional products or to add additional policy forms or service plans
				under the current products should be sent to OSUP prior to July 1 annually, in
				order for the vendor to receive an application form from OSUP. Applications for
				the purpose of providing deductions for IRA's, annuities, noninsurance
				investment programs or group plans are not permitted.
C. On or before August 1 annually, OSUP will
				provide deduction application forms along with instructions for completion to
				each renewal and new entity on file.
D. On or before August 31 annually, renewal
				and new applications must be completed and submitted to the Division of
				Administration, Office of State Uniform Payroll, P.O. Box 94095, Baton Rouge,
				LA 70804 or 1201 North Third Street, Ste. 6-150, 70802.
1. Application shall be made by the entity
				which is the provider of the product or recipient of monies and shall be signed
				by two principal officers of the applicant entity.
2. The application shall:
a. be submitted on a currently approved
				application form provided by OSUP to the vendor;
b. indicate whether the application is an
				annual application (renewal) or a new application for a product, policy form or
				service plan not previously approved for deduction;
c. identify each policy form for specific
				product provided on the application form;
d. include certification (SED-3 form) from
				the department head of the requesting department for new applications.
				Department certification attests that said applicant has provided evidence that
				the vendor meets or exceeds the requirements of
				R.S.42:455, that said applicant
				has knowledge of the requirements of this rule, and that the department/agency
				believes this product/policy/service plan would be a benefit for the employees
				of the department/agency. Certification does not represent endorsement of
				product by state or department. Administrative responsibilities of this rule
				shall preclude the DOA from sponsoring applicants for vendor deduction
				authorization;
e. indicate whether
				the request is for participation within a specific department/agency by choice
				(ability to service or applicability), or for statewide authority limited to
				certain payroll system(s);
f.
				designate an "administrative coordinator" to represent the vendor as primary
				contact. Refer to Statewide Vendor Requirements and Responsibility
				§
												114 for complete
				details;
g. include responses to
				all applicable items (designated in instructions) on the application form for
				new and annual renewal applications.