Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 14 - Drinking Water Systems Improvements Revolving Loan Fund Program Regulations - DW SRF Lead Service Line Replacement Intended Use Plan › Appendix - Appendices › Appendix 33-14-E - LEAD SERVICE LINE INVENTORY WORKPLAN

Current through June 25, 2024
INTRODUCTION
The Mississippi State Department of Health (MSDH), Bureau of
				  Public Water Supply (Department), will use the
Small System Technical
				  Assistance Set-Aside & Local Assistance and Other State Programs
				  Set-aside
of the DWSRF LSLR in a Lead Service Line Inventory Program.
				  The program will be surveying the State's drinking water system to identify,
				  plan, and assist water systems in inventorying their service line to identify
				  lead service lines for replacement projects.
SELECTION PROCESS
The contract for coordination of the program will run on a
				  State Fiscal Year Basis. A contract is currently being developed in accordance
				  with State contracting requirements.
A Request for Qualifications will be advertised statewide.
				  Qualifications received will be reviewed by the Department to select the best
				  qualified candidate for the agency. Recommendations for award of a contract
				  will be presented to the Board at their regularly scheduled Board meeting;
				  following authorization by the Board, the coordination contract will be
				  awarded.
PROGRAM ACTIVITIES
The state will use the Small Systems Technical Assistance (up
				  to 2%) set-aside from the BIL LSLR FFY-2022 Cap Grant to provide funding for
				  the creation of LSL inventories to small systems serving connections of 750 or
				  less. With approval by the Board, the state intends to use this set-aside to
				  fund a contract for providing professional services for lead service line
				  inventories to water systems serving 750 and fewer connections. on a
				  first-come, first-serve basis to water systems serving 750 and fewer
				  connections. The contractual assistance will work though the selected
				  contractor to assist these small systems primarily in the generation of service
				  line inventories including those service lines that may be lead or lead
				  influenced. The contractual assistance may also include support for non-routine
				  lead sampling, funding applications, and/or public engagement.
The state intends to use Local Assistance and Other State
				  Programs Set-Aside a total of 15% to support the creation of the lead service
				  line inventories for the state's systems that are classified as community
				  systems as defined under the Safe Drinking Water Act. No more than 10% of the
				  15% will be allocated to creating inventories for systems with 751 to 5000
				  connections. No more than 10% of the 15% will be allocated to creating
				  inventories for systems serving greater than 5000 connections.
With approval by the Board, the state intends to use this
				  set-aside to fund contract(s) for providing professional services for lead
				  service line inventories to water systems of three separate size categories:
				  A.) small systems serving connections of less than 750 B.) medium systems
				  serving connections of greater than 750 but less than 5,000 and C) large system
				  serving connections of greater than 5,000. This assistance with lead service
				  line inventories will be available on a first-come, first-serve basis to water
				  systems serving a population that falls within the three size categories as
				  defined in this section.
The activities described herein will be accomplished through
				  a four-part process:
identification
of inventory projects from our
				  priority list and/or communication with the Program's Project Management Staff
				  or the Department's Regional Engineers;
communication
with public
				  water supply;
mobilization
of contractor to identified site to
				  develop plans and inventories; and
confirmation
that the work has
				  been performed.
Identification
- The contractor will survey our
				  priority list and/or communication with the Program's Project Management Staff
				  or the Department's Regional Engineers while identifying the proper set-aside
				  category to fund the potential inventory. Systems will have an opportunity
				  through the agency's website to identify themselves as needing assistance
				  through an online application.
Communication -
Information on the identified
				  systems will be passed on to staff from the contractor who will meet with
				  system officials to inform them of the program, explain what Lead Line
				  Inventories looks like for their system, and encourage them to take advantage
				  of funding through our program utilizing information available by MSDH to
				  complete LSL inventories..
Mobilization -
Once the communication phase has
				  been completed and the system request to move forward, staff of the contractor
				  will mobilize to the selected site and commence with the plan and inventory of
				  the System's service lines. Acceptable methods of inventory will be determined
				  and outlined by the Department to the contractor.
Confirmation -
Staff of the contractor will
				  provide the Program's Project Management staff with results and recommendations
				  for a Lead Service Line Replacement Project.
SCHEDULE FOR COMPLETING ACTIVITIES
The schedule for completing Lead Line Inventory Program
				  activities under this work plan will be the schedule established by set
				  contractual dates.
AGENCY RESPONSIBILITIES
The Program will be monitoring contractors throughout the
				  process to ensure effective completion of contractual assignments.
EVALUATION PROCESS TO ASSESS THE SUCCESS OF SET-ASIDE
				  ACTIVITIES
The success of these set-asides will be defined by the
				  ability of the MSDH through the solicited contractor(s) to identify, plan, and
				  assist water systems in Lead Line Inventories that lead to Lead Line
				  Replacement Projects to create safer drinking water for all consumers of
				  Mississippi's drinking water.