Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 2 - Old Capitol Museum Event Rental Policy › Rule 16-5-2.1 - Event Rental

Current through June 25, 2024
The House of Representatives, Chancery Court (receptions
				  only), and William Nichols (meeting) Room in the Old Capitol Museum are
				  available for rental by organizations/businesses. The Old Capitol Museum will
				  not be available to individuals acting on their own. Since the Chancery Court
				  is a public area, receptions that occur there during regular operating hours
				  must be open to the general public.
A.
Application:
An organization must complete an application (and may be
				  asked to supply bylaws and/or constitution) to rent space in the Old Capitol
				  Museum. The Event Rental Committee- consisting of the museum director, Museum
				  Division events manager, and MDAH sites administrator-must review and approve
				  all requests. Applications should be submitted electronically using the webform
				  on the MDAH website a minimum of sixty (60) calendar days prior to the event.
				  Requests for a shorter timeframe may be denied.
B.
Contract /Security Deposit:
Event reservations are confirmed once the signed contract and
				  the security deposit have been received by the Museum Division events manager.
				  The security deposit will be refunded after the event and the rented area is
				  returned to its original state. Contracts are valid for fifteen (15) days after
				  issue date.
C.
Rental
				Fees:
The fee schedule listed on the application has been approved
				  by the MDAH Board of Trustees. Sales tax does apply to all fees. If an
				  organization is exempt from paying sales tax, a copy of the Letter Ruling from
				  the Mississippi Department of Revenue must be submitted with payment
				  (
Miss. Code
§§
										27-65-111).
				  Other state agencies or organizations that are prohibited by state law from
				  paying fees to MDAH are limited to using the facility only during regular
				  weekday operating hours.
Rental fees are invoiced at the time the contract is issued
				  and are due in full thirty (30) calendar days prior to the event. A purchase
				  order is acceptable.
The event reservation will be cancelled if payment
				  is not received by the due date. The User will be notified of the cancellation
				  and the security deposit will not be refunded.
If the security deposit is paid by credit card, the same card
				  must be used for the rental fee. If the security deposit is paid by check, a
				  credit card may be used for the rental fee. A purchase order is an acceptable
				  form of payment.
D.
Cancellation:
If the User sends written notice of cancellation and it is
				  received by the Old Capitol Museum more than thirty (30) calendar days prior to
				  the scheduled event, the User will receive a refund of 75% of the total.
Cancellations fewer than 30 working days prior to the event will result
				  in the forfeit of all fees paid.
The Old Capitol Museum reserves the right to cancel an event
				  if the facility is rendered unsuitable due to unforeseen circumstances, and the
				  User will receive a full refund.
E.
Public Access:
1. The Old Capitol Museum is open to the
				public free of charge.
2. Daytime
				events may be held during regular operating hours: 9 a.m. to 4 p.m., Tuesday
				through Friday.
3. The Old Capitol
				Museum is CLOSED on Mondays.
4.
				After hour events may be held Tuesday - Friday, 5 - 9 p.m. and on Saturday 9
				a.m. - 9 p.m.
5. The Old Capitol
				Museum is closed on most state holidays.
6. The Old Capitol Museum is handicapped
				accessible.