Mississippi Administrative Code › Title 8 - Education - Institutions of Higher Learning › Part 3 - Bylaws › Chapter 4 › Section 8-3-4-301.0804 - RECORDS

Current through June 25, 2024
Pursuant to the Mississippi Public Records Acts of 1983 (the
				  "Act"), effective from and after July 1, 1983, the Board hereby adopts the
				  following regulations and procedures with respect to such records as may be in
				  its possession, or in the possession of any university or other institution
				  under its jurisdiction or control. Such rules and procedures are applicable to
				  and shall govern the right to inspect, copy, or reproduce or obtain a
				  reproduction of any public records in the possession of the Board, or any
				  institution under its jurisdiction or control.
A. Any person wishing to inspect or copy
				public records must make the request in writing to the agency and must clearly
				identify the specific information sought. All requests should be dated and
				include the name of requester, address of the requestor, and current contact
				information for the requestor. Any response by the Board for a request for
				access to records will be forwarded to the requesting party within seven (7)
				working days of the receipt of such request. If the Board is unable to produce
				the requested record within seven working days after the request is made, the
				Board shall provide a written explanation to requestor(s) stating that the
				record will be produced and specifying with particularity why the record(s)
				cannot be produced within the seven-day period. Absent a mutual agreement
				between the parties, in no event shall the date for the Board's production of
				requested records be any later than fourteen (14) working days from receipt by
				the Board of the original request.
B. Denial by the Board of a request for
				access to or copies of public records shall be in writing and shall contain a
				statement of the specific exemption relied upon by the Board for the denial. A
				file of all denials of requests for public records will be maintained by the
				Board for a period of no less than three (3) years from the date such denials
				are made.
C. Recipient(s) will be
				assisted by a staff member at a charge not to exceed actual costs. Actual costs
				for search, review and/or possible redaction of information by a staff member
				will be based upon the hourly rate of compensation for the lowest paid agency
				employee qualified to perform the task and multiplied by the actual time
				utilized to complete the task. Recipient(s) will be charged fifteen cents per
				page for standard black and white photocopies. For all nonstandard photocopies,
				actual costs of reproduction will be assessed to recipient(s). Records will be
				available for inspection and copying by appointment during regular working
				hours (8:00 a.m. - 5:00 p.m.), Monday through Friday, holidays
				excluded.
D. Recipient(s) will
				deposit cash, check or money order in escrow with the staff accountant prior to
				receiving material. This estimated amount must be sufficient to cover the
				estimated cost of the staff member's assistance, copying fees, mailing fees,
				and/or any associated reproduction fees. Recipient(s) desiring information by
				mail will be charged actual mailing costs in addition to those costs set forth
				in subsection C.
E. Adequate space
				to inspect requested documents will be provided at no cost, if available.
				Recipient(s) will be provided requested documents by a staff member but no more
				than two recipients per organization will be assisted at a time.
Miss.
Code Ann.
, §
										25-61-1
				  - 17, as amended.