reglab/statecodes huggingface dataset:
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 2 - Public Records and Fair Information Practices › Rule 351-2.14 - Personally Identifiable Information

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes the nature and extent of personally
				identifiable information that is collected, maintained, and retrieved by the
				board by personal identifier in record systems as defined in rule
				351-2.1 (22,68A,68B).
				For each record system, this rule describes the legal authority for the
				collection of that information and the means of storage of information and
				indicates whether a data processing system matches, collates, or permits the
				comparison of personally identifiable information in one record system with
				personally identifiable information in another record system. The record
				systems maintained by the board are:
(1)
Personnel files.
The
			 board maintains files containing information about employees, families and
			 dependents, and applicants for positions with the board. The files include
			 payroll records, biographical information, medical information relating to
			 disability, performance reviews and evaluations, disciplinary information,
			 information required for tax withholding, information concerning employee
			 benefits, affirmative action reports, and other information concerning the
			 employer-employee relationship. Some of this information is confidential imder
			 Iowa Code section
			 22.7(11).
(2)
Campaign finance organization
			 statements.
These records include the name and address of the campaign
			 committee and the name and address of the committee officers. The name of the
			 committee may contain a personal identifier This information is collected
			 pursuant to Iowa Code section
			 68A.201 or
			 may be voluntarily submitted and is stored on paper and in an automated data
			 processing system. The information stored in the data processing system does
			 not match, collate or permit comparison with other data processing systems. The
			 information contained in statements of organization is public
			 information.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 2 - Public Records and Fair Information Practices › Rule 351-2.17 - Limitation of Applicability

Current through Register Vol. 47, No. 3, July 24, 2024
This chapter does not:
(1) Require the board to index or retrieve
			 records that contain information about a person by that person's name or other
			 personal identifier
(2) Make
			 available to the general public a record that would otherwise not be available
			 to the general public under Iowa Code chapter 22.
(3) Govern the maintenance or disclosure of,
			 notification of or access to, a record in the possession of the board that is
			 governed by the rules of another agency.
(4) Apply to grantees, including local
			 governments or subdivisions thereof, administering state-funded programs,
			 unless otherwise provided by law or agreement.
(5) Make available records compiled by the
			 board in reasonable anticipation of court litigation or formal administrative
			 proceedings. The availability of such records to the general public or to any
			 subject individual or party to such litigation or proceedings shall be governed
			 by applicable legal and constitutional principles, statutes, rules of
			 discovery, evidentiary privileges, and applicable regulations of the
			 board.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 2 - Public Records and Fair Information Practices › Rule 351-2.18 - Use of Information Prohibited

Current through Register Vol. 47, No. 3, July 24, 2024
Pursuant to Iowa Code section
				68B.32A(7),
				the information obtained from statements or reports filed with the board under
				Iowa Code chapter 68A, Iowa Code chapter 68B, Iowa Code section
				8.7,
				or rules adopted by the board shall not be copied or otherwise used for any
				commercial purpose. For purposes of this rule, "commercial purpose" shall
				include solicitations by a business or charitable organization.
(1)
Exceptions.
The
			 following uses of information for solicitations are permissible:
a. Information used in newspapers, magazines,
			 books, or other similar communications, so long as the principal purpose of
			 such communications is for providing information to the public and not for
			 other commercial purpose.
b.
			 Soliciting political campaign contributions.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.1 - Requirement to File Statement of Organization (DR-1) -persons Subject to Requirements; Financial Thresholds; Where to File; When Due

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Persons subject to
			 requirement.
Every committee shall file a statement of organization
			 (Form DR-1) within ten days from the date of its organization. The forms shall
			 be filed in electronic format.
a.
"Committee" defined.
"Committee" includes the following:
(1) A "candidate's committee" that is the
			 committee, even if the committee consists only of the candidate, designated by
			 a candidate for a state or local office to receive contributions, make
			 expenditures, or incur debts in excess of $1,000.
(2) A "political committee" (PAC) that is a
			 committee exceeding the $1,000 organizational threshold to expressly advocate
			 the nomination, election, or defeat of candidates or to expressly advocate the
			 passage or defeat of a ballot issue. The board shall automatically classify as
			 a political committee any political organization that loses its status as a
			 political party because it fails to meet the requirements of Iowa Code section
			 43.2. The board shall
			 automatically classify as apolitical committee any county central committee
			 that operated under the former political party.
(3) A "state statutory political committee"
			 (state party), "county statutory political party" (county central committee),
			 or "city statutory political committee" (city central committee).
(4) A person that wishes to register a
			 committee for purposes of using the short form "paid for by" attribution
			 statement shall file Form DR-SFA pursuant to rule
			 351-4.11
			 (68A).
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.2 - Information Required: Committee Name

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Full name required.
The
			 statement of organization shall include the full name of the committee. A
			 committee using an abbreviation or acronym as part of the committee name shall
			 provide with the statement of organization a written explanation of the full
			 word or words that are abbreviated or that form the acronym.
(2)
Duplication of name
			 prohibited.
The committee name shall not duplicate the name of another
			 committee organized under Iowa Code chapter 68A. The board shall determine
			 whether two committee names are in duplication in violation of Iowa Code
			 section
			 68A.201(2)
			 "a. " A committee duplicating the name of another organized committee shall
			 choose a new committee name upon notification from the board. A candidate who
			 files an amended statement of organization to reflect a change in office sought
			 shall not be required to change the name of the candidate's committee unless
			 the committee's name duplicates the name of another organized committee. A
			 committee shall not duplicate the name of a dissolved committee for a period of
			 ten years after the dissolved committee is certified as being dissolved except
			 when the candidate for both committees is the same individual.
(3)
Candidate's surname required in
			 committee name.
A candidate filing a statement of organization on or
			 after July 1, 1995, shall include the candidate's surname within the committee
			 name. This requirement also applies to a new candidate's committee organized by
			 a candidate who has a preexisting candidate's committee but who organizes a new
			 candidate's committee or files an amended statement of organization.
This rule is intended to implement Iowa Code section
				68A.201.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.4 - Information Required: Officers; Committee Information; Signatures

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Committee officers.
The committee shall disclose on the
			 statement of organization the name, mailing address, telephone number, and
			 office of each committee officer whom the committee is required by statute to
			 appoint. Each candidate's committee shall appoint a treasurer who shall be an
			 Iowa resident and at least 18 years of age. Every other committee shall appoint
			 a separate treasurer and chairperson, each of whom shall be at least 18 years
			 of age. The committee may appoint other officers not required by statute
			 without restriction on residency or age, and the committee is not required to
			 disclose these officers. Except for a candidate's committee, every committee
			 shall either have an Iowa resident as treasurer or shall maintain all of the
			 committee's funds in bank accounts in a financial institution in
			 Iowa.
(2)
Committee address
			 and telephone number
The address and telephone number of the candidate
			 as indicated on the statement of organization shall be the official address and
			 telephone number to be used for communication from the board to the candidate's
			 committee. The address and telephone number of the committee chairperson as
			 indicated on the statement of organization shall be the official address and
			 telephone number to be used for communication from the board to every other
			 committee except for a candidate's committee. If an electronic mail address has
			 been provided on the statement of organization, communication from the board to
			 a committee shall be sent by electronic mail.
(3)
Signatures.
A statement
			 of organization filed electronically using the board's website is deemed signed
			 when filed.
This rule is intended to implement Iowa Code section
				68A.201.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.5 - Segregation and Timely Deposit of Funds; Information Required: Identification of Financial Institution, Account Name; Notice to Treasurer

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Segregation and deposit of
			 funds.
All committee funds shall be maintained in a financial
			 institution and shall be segregated from any other funds held by a candidate,
			 officer, member, or associate of the committee. The committee treasurer shall
			 deposit all contributions within seven days of receipt by the treasurer in an
			 account maintained by the committee.
(2)
Exception from segregation of
			 committee funds.
A candidate's committee that receives contributions
			 only from the candidate is not required to maintain a separate account. A
			 permanent organization temporarily engaging in activity that qualifies it as a
			 political committee that uses existing general operating funds and does not
			 solicit or receive funds from other sources for campaign purposes is not
			 required to maintain a separate account.
(3)
Identification of financial
			 institution and account.
The committee shall disclose on the
			 committee's statement of organization the name and mailing address of all
			 financial institutions in which committee funds are maintained. The committee
			 shall also disclose the name and type of all accounts in which committee funds
			 are maintained, and the name of any such a ccoimt shall be the same as the
			 committee name on the statement of organization.
(4)
Notice to treasurer
Any
			 person who receives contributions for a committee shall render the
			 contributions to the treasurer within 15 days of receipt and provide the
			 committee treasurer with the reporting information required by Iowa Code
			 Supplement section
			 68A.203(2).
This rule is intended to implement Iowa Code sections
				68A.201
				and
				68A.203.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.6 - Amendments to Statement of Organization; Requirement for New Statement of Organization for New Office Sought

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Amendment within 30 days.
If there is a change in any of the
			 information disclosed on a statement of organization, the committee shall file
			 with the board an amended statement within 30 days of the change. An amended
			 statement shall be filed with the board in a format as required by Iowa Code
			 section
			 68A.401
			 and this chapter
(2)
New
			 office sought
A candidate who filed a statement of organization for
			 one office but eventually seeks another office may file an amended statement of
			 organization to reflect the change in office sought in lieu of dissolving the
			 old committee and organizing a new committee. A candidate filing an amended
			 statement of organization for a new office shall continue to file the required
			 campaign reports regardless of whether the $1,000 financial filing threshold
			 for the new office has been exceeded. A candidate who has filed a statement of
			 organization for one office and who then exceeds the financial activity
			 threshold as set forth in Iowa Code section 68A. 102(5) for a new office shall,
			 within ten days of exceeding the threshold, file either an amended statement of
			 organization disclosing information for the new office sought or organize and
			 register a new committee.
This rule is intended to implement Iowa Code section
				68A.201.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.8 - Disclosure Reporting Required-where Reports Filed

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Place of filing.
Disclosure reports shall be filed through the board's website at
ethics.iowa.gov
.
(2)
Reports made available.
The board shall post on its website at ethics.iowa.gov all statements and
			 reports filed under Iowa Code chapter 68A.
(3)
Records retention.
The
			 board shall maintain and retain all statements and reports filed under Iowa
			 Code chapter 68A under the applicable provisions of Iowa Code chapter
			 305.
(4)
Electronic format
			 or electronic filing defined.
"Electronic format" or "electronic
			 filing" means the board's electronic filing system for submitting campaign
			 disclosure reports via the board's website at
ethics.iowa.gov.
This rule is intended to implement Iowa Code sections
				68A.401
				and
				68A.402.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.9 - Campaign Disclosure Report Due Dates

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Statewide office, general
			 assembly, judge standing for retention.
A candidate's committee of a
			 candidate for statewide office or the general assembly or a judge standing for
			 retention shall file campaign disclosure reports as follows:
a.
Election year.
Report due
Covering period
May 19
January 1 through May 14
July 19
May 15 or Wednesday preceding primary election*
							 through July 14
October 19
July 15 through October 14
January 19 (next calendar year)
October 15 or Wednesday preceding general election*
							 through December 31 of election year
b.
Supplementary report.
Report due
Covering period
Friday preceding primary election*
May 15 through Tuesday preceding primary
						  election*
Friday preceding general election*
October 15 through Tuesday preceding general
						  election*
*If supplementary report required. See subrule 4.9(2).
c.
Nonelection
			 year.
Report due
Covering period
January 19 (next calendar year)
January 1 through December 31 of nonelection
							 year
d.
Special election.
Report due
Covering period
Five days preceding the election*
Date of initial activity through tenth day prior to the
						  special election
*This report is in addition to the election year reports
				required under paragraph 4.9(1)
"a."
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.10 - Time of Filing

Current through Register Vol. 47, No. 3, July 24, 2024
A report must be filed with the board on or before 4:30 p.m. on
				the due date. If the due date falls on a Saturday, Sunday, or holiday on which
				the board office is closed, the due date is extended to the first working day
				when the board office is open.
This rule is intended to implement Iowa Code sections68A.401(1)
				and
				68A.402.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.11 - Voluntary Registration-form Dr-sfa

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Persons voluntarily registering a
			 committee.
A person that has not exceeded the $1,000 financial filing
			 threshold may file Form DR-SFA for purposes of using the short form "paid for
			 by" attribution statement under Iowa Code section
			 68A.405
			 and rule 351-4.38 (68A). A person using
			 the short form "paid for by" attribution statement shall file Form DR-SFA with
			 the board prior to distributing the political material containing the short
			 form "paid for by" attribution statement.
(2)
$1,000 threshold later
			 exceeded.
A person filing Form DR-SFA shall not be required to file a
			 statement of organization or be required to file disclosure reports unless the
			 $1,000 threshold is later exceeded. A person that later exceeds the $1,000
			 threshold and that fails to timely file a statement of organization or to
			 timely file disclosure reports may be subject to the appropriate board
			 sanctions as set out by statute and board rule.
(3)
Subsequent elections.
A
			 person that filed Form DR-SFA for one election and then becomes involved in a
			 subsequent election and wants to voluntarily register a committee shall file
			 either a new Form DR-SFA or file an amended Form DR-SFA, which provides
			 information concerning the new election.
This rule is intended to implement Iowa Code sections
				68A.201
				and
				68A.405.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.12 - Exception From Reporting Requirement-reports Due Within Five Days of One Another

Current through Register Vol. 47, No. 3, July 24, 2024
When two disclosure reports are due from the same committee
				within five days of each other, the activity may be combined into one report. A
				committee choosing this option shall file a report on or before the second due
				date that covers the extended reporting period.
This rule is intended to implement Iowa Code Supplement section
				68A.402.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.13 - Report Forms-summary Page (DR-2) and Supporting Schedules

Current through Register Vol. 47, No. 3, July 24, 2024
The board may require committees to submit relevant information
				not specifically delineated in Iowa Code chapter 68A on their disclosure report
				where the report form asks for information. All information shall be pertinent
				to the duties of the board.
(1)
Official reporting forms.
The disclosure reports shall be
			 submitted using the forms provided in the board's electronic filing system via
			 the board's website at
ethics.iowa.gov.
The standard
			 forms for campaign disclosure reports are:
DR-2 - Disclosure Summary Page
Schedule A - Monetary Receipts
Schedule B - Monetary Expenditures
Schedule C - (Reserved)
Schedule D - Incurred Indebtedness
Schedule E - In-kind Contributions
Schedule F - Loans Received and Repaid
Schedule G - Consultant Activity
Schedule H - Campaign Property
(2)
Special information required for
			 city, school or local ballot issue elections.
Committees expressly
			 advocating the election or defeat of a candidate for city or school public
			 office, or expressly advocating the passage or defeat of a local ballot issue,
			 shall indicate in the designated spaces on the report summary page the date
			 that the election is to be held, the period covered by the disclosure report,
			 and the control county responsible for conducting the election.
(3)
Independent expenditure
			 disclosures.
A person making an independent expenditure shall disclose
			 campaign transaction information as required by Iowa Code section
			 68A.404(3).
			 Form Ind-Exp-0 shall serve as a campaign disclosure report for an independent
			 expenditure committee. Form Ind-Exp-I shall serve as a campaign disclosure
			 report for a sole individual making an independent expenditure.
This rule is intended to implement Iowa Code sections
				68A.402A
				and
				68A.404.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.17 - Schedule E - In-kind Contributions

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Reporting of all in-kind
			 contributions; chronological listing.
The committee shall report the
			 amounts of all in-kind contributions which are accepted by the committee during
			 the reporting period. The schedule entries shall be listed in chronological
			 order by the date on which the contribution is received.
(2)
Date of contribution
-
date received.
The schedule shall include the complete date
			 (month/day/year) on which the in-kind contribution was provided to the
			 committee. The actual or fair market value of the in-kind contribution shall be
			 reported regardless of whether or not the person providing the in-kind
			 contribution has been billed for the costs.
(3)
Name and address of
			 contributor
The schedule shall include the name and address of each
			 person who has made one or more in-kind contributions to the committee if the
			 aggregate amount of contributions (either monetary or in-kind) received from
			 that person in the calendar year exceeds $25, except that the itemization
			 threshold is $200 for a state statutory political committee and $50 for a
			 county statutory political committee.
(4)
Relationship to
			 candidate.
In the case of in-kind contributions to candidates'
			 committees, the schedule shall include information indicating whether the
			 contributor is related to the candidate within the third degree of
			 consanguinity or affinity, as defined in subrule 4.14(5).
(5)
Description of in-kind
			 contribution; loaned equipment as in-kind contribution.
a. The schedule shall include a description
			 of the good or service contributed to the committee in kind. The description
			 shall be a clear and concise statement that specifically describes the
			 transaction which has occurred.
b.
			 A committee's use of equipment owned by another organization, committee, or
			 individual is reportable as an in-kind contribution. Equipment includes, but is
			 not limited to, typewriters, calculators, copy machines, office furniture,
			 computers and printers.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.19 - Schedule G - Breakdown of Monetary Expenditures by Consultants

Current through Register Vol. 47, No. 3, July 24, 2024
A committee that enters into a contract with a consultant for
				future or continuing performance shall be required to report expenditures made
				to the consultant and the nature of the performance of the consultant that is
				expected to be received by the committee. A committee is required to report in
				Part 1 of Schedule G any contracts with consultants that it has negotiated, the
				complete name and address of the consultant, the period of time during which
				the contract is in effect, and estimates of performance to be derived from the
				contract. Expenditures made to the consultant during a reporting period shall
				be reported with all other expenditures on Schedule B, and debts incurred with
				the consultant during the reporting period shall be reported with all other
				debts on Schedule D. Additionally, a detailed breakdown of the expenditures
				made by the consultant shall be reported by the committee in Part 2 of Schedule
				G and shall include the date of the expenditure, the purpose of the expenditure
				and the amount of the expenditure. The description of the purpose of the
				expenditure shall be consistent with the provisions of subrule 4.15(3).
For purposes of this rule, "contract" means an oral or written
				agreement between two parties for the supply or delivery of specific services
				in the course of the campaign. "Performance" means the execution or fulfillment
				of the contractual agreement. "Nature of performance" means a clear description
				of the specific services received or benefit derived as the result of a
				contract with a consultant. "Estimate of performance" means a clear description
				of the services the committee reasonably expects to receive or the benefit the
				committee reasonably expects to derive during the period of the
				contract.
This rule is intended to implement Iowa Code sections 68A.
				102(9) and 68A.402A.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.20 - Schedule H - Campaign Property

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Ongoing inventory.
Equipment, supplies, or other materials
			 purchased with campaign funds or received in kind are campaign property.
			 Campaign property, other than consumable campaign property, with a value of
			 $500 or more when acquired by the committee shall be listed on the inventory
			 section of the schedule. The property shall be listed on each report limti it
			 is disposed of by the committee or its residual value falls below $100 and the
			 property is listed once as having a residual value of less than $100.
			 "Consumable campaign property" means stationery, yard signs, and other campaign
			 materials that have been permanently imprinted to be specific to a candidate or
			 election. For property purchased by the committee, the date purchased shall be
			 the earlier of the date the committee attained physical possession of the
			 property or the date the committee issued payment for the property. For in-kind
			 contributions, the date received shall be the date on which the committee
			 attained physical possession of the property. The committee shall provide the
			 complete date (month/day/year). The schedules shall include the purchase price
			 of property purchased by the committee and the actual or estimated fair market
			 value of property received as an in-kind contribution, as well as the actual or
			 estimated current fair market value of the property at the end of the current
			 reporting period.
(2)
Sales
			 or transfers of campaign property.
The schedule shall include
			 information regarding the sale or transfer of campaign property, other than
			 consumable campaign property, which occurred during the current reporting
			 period. The information shall include the complete date of the transaction
			 (month/day/year), the name and address of the purchaser or donee, and a
			 description of the property. If the property is sold, the information shall
			 include the sales price received; if the property is donated, the information
			 shall include the fair market value of the property at the time of the transfer
This rule is intended to implement Iowa Code sections
				68A.304 and
				68A.402.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.21 - Filing of Reconciled Bank Statement

Current through Register Vol. 47, No. 3, July 24, 2024
A candidate, a committee, an independent expenditure committee,
				or a sole individual filing Form Ind-Exp-I shall submit a copy of a campaign
				bank statement including a reconciliation to justify outstanding checks and
				other discrepancies between the ending balance on the bank statement and the
				ending balance on a campaign statement or report when requested to do so by the
				board. A committee that files a final campaign statement or report for purposes
				of dissolving shall comply with the requirements of subrule 4.55(5) concerning
				the filing of a final bank statement. The board may impose sanctions as
				provided in Iowa Code chapter 68B and rule
				351-9.4
				(68B) against a person for failing to file a requested reconciled bank
				statement.
This rule is intended to implement Iowa Code sections
				68A.402A
				and
				68B.32A(4).
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.22 - Verification of Reports; Incomplete Reports

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The board staff will review and desk
			 audit each disclosure report. The board may contact other parties to verify the
			 accuracy and completeness of the reports. The board may contact a
			 representative of the committee and may contact other parties to determine the
			 authenticity of information provided about filed reports.
(2) If, upon review, board staff determine
			 that a committee's report is incomplete because required information has been
			 omitted or has been incorrectly reported, the staff shall communicate the
			 deficiencies to the committee. A failure to satisfactorily respond to or to
			 remedy the error or omission may be grounds for a violation of Iowa Code
			 section
			 68A.402
			 as a failure to file a report which conforms to the requirements of that
			 provision.
This rule is intended to implement Iowa Code sections
				68A.402
				and
				68B.32A.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.23 - Amendment-statements, Disclosure Reports and Notices

Current through Register Vol. 47, No. 3, July 24, 2024
A committee may amend a previously filed statement of
				organization, disclosure report or notice of dissolution. To amend a previously
				filed statement, report or notice, the committee shall file an amended document
				on the approved form and shall designate on the form in the space provided, if
				applicable, that the document being filed is an amendment to a previously filed
				statement, report or notice. The term "amended document" as used in this rule
				shall mean a document on forms issued by the board which includes only the
				information which is being added, deleted or changed from a previously filed
				statement of organization or notice of dissolution.
This rule is intended to implement Iowa Code section
				68A.402.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.24 - Reporting of State Party Building Fund Transactions

Current through Register Vol. 47, No. 3, July 24, 2024
Pursuant to Federal Election Commission Advisory Opinion
				2004-28, the board will permit a state statutory political committee (state
				party committee) to receive contributions from corporations, insurance
				companies, and financial institutions when those contributions are placed in
				the state party building fund account, the contributions are used to pay for
				costs associated with the building, and all transactions involving the fund are
				disclosed pursuant to this rule.
(1)
Period covered.
A state party building fund report shall cover
			 the time period from January 1 through December 31 of the previous
			 year.
(2)
Information to he
			 disclosed.
The following information shall be disclosed on a state
			 party building fund report:
a. The name and
			 address of the state party committee.
b. The name and address of each person who
			 makes a contribution in excess of $200, or contributions in the aggregate that
			 exceed $200 during the period covered, to the state party building fund. If no
			 contributions were received for the fund, the report shall disclose $0.00 as
			 contributions received.
c. The date
			 and the amount of the contribution. If aggregate contributions from one person
			 are received that exceed $200, the amount to be disclosed shall be the total
			 amount received from that person for the period covered and the date to be
			 disclosed shall be the date of the last contribution.
d. The total amount of all contributions of
			 $200 or less received during the period covered. This total amount shall be
			 disclosed as being received from "unitemized" with the date of the contribution
			 being the last day of the reporting period.
e. The name and mailing address of each
			 person to whom an expenditure that exceeds $200 is made, or expenditures in the
			 aggregate that exceed $200 during the period covered, from the state party
			 building fund. If no expenditures were made from the fund, the report shall
			 disclose $0.00 as expenditures made.
f. The date and the amount of the
			 expenditure. If aggregate expenditures that exceed $200 are made to one person,
			 the amount to be disclosed shall be the total amount made to that person for
			 the period covered and the date to be disclosed shall be the date of the last
			 expenditure.
g. The total amount of
			 all expenditures of $200 or less made during the period covered. This total
			 amount shall be disclosed as being expended to "unitemized" with the date of
			 the expenditure being the last day of the reporting period.
h. The signature and date of the individual
			 filing the state party building fund report.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.26 - Transfers Between Candidates

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Transfer of assets between different candidates.
A candidate's
			 committee may transfer an asset to a candidate's committee established by a
			 different candidate so long as the recipient committee pays the transferring
			 committee the fair market value of the asset and the transaction is properly
			 disclosed on each committee's disclosure report.
(2)
Transfer of assets for same
			 candidate.
A candidate's committee may transfer funds, assets, loans,
			 and debts to a committee established for a different office when the same
			 candidate established both committees. A candidate seeking to transfer funds,
			 assets, loans, or debts under this subrule shall file either an amended
			 statement of organization disclosing information for the new office sought or
			 register a new committee regardless of whether the $1,000 financial filing
			 threshold for the new office will be exceeded.
This rule is intended to implement Iowa Code section
				68A.303.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.27 - Filing of Independent Expenditure Statement

Current through Register Vol. 47, No. 3, July 24, 2024
Pursuant to Iowa Code section
				68A.404,
				any person except a candidate, a committee filing a statement of organization,
				a federal committee, or an out-of-state committee that makes one or more
				independent expenditures in excess of $1,000 in the aggregate shall file Form
				Ind-Exp-0. A sole individual making one or more independent expenditures in
				excess of $1,000 in the aggregate shall file Form Ind-Exp-I. A committee that
				has registered by filing a statement of organization shall disclose an
				independent expenditure on the appropriate campaign disclosure report.
(1)
Independent expenditure
			 defined.
"Independent expenditure" means an expenditure as defined in
			 Iowa Code section
			 68A.404(1).
(2)
Independent expenditure
			 reporting.
When applicable under Iowa Code section
			 68A.404
			 and this rule. Form Ind-Exp-0 shall be filed by a person and Form Ind-Exp-I
			 shall be filed by a sole individual. Both forms shall be in a format that will
			 enable a person or sole individual making an independent expenditure to comply
			 with all of the reporting requirements in Iowa Code section
			 68A.404.
(3)
Place of filing.
Form
			 Ind-Exp-0 and Form Ind-Exp-I shall be filed with the board electronically via
			 the board's website at ethics.iowa.gov.
(4)
lime of filing.
Form
			 Ind-Exp-0 or Form Ind-Exp-I shall be filed within 48 hours of the person's or
			 sole individual's making an independent expenditure exceeding $1,000 in the
			 aggregate or within 48 hours of disseminating the communication to its intended
			 audience, whichever is earlier An independent expenditure is deemed made at the
			 time that the cost is incurred regardless of whether or not the costs for the
			 independent expenditure have been billed.
(5)
Failure to file.
The
			 failure to timely file either Form Ind-Exp-0 or Form Ind-Exp-I shall be subject
			 to the imposition of civil penalties pursuant to 351-subrule 4.59(7).
(6)
Attribution statement
			 applicable.
Any person that makes an independent expenditure in any
			 amount shall comply with the appropriate "paid for by" attribution statement
			 pursuant to Iowa Code section
			 68A.405
			 and rule 351-4.38 (68A).
This rule is intended to implement Iowa Code section
				68A.404.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.28 - Prohibition on Contributions and Independent Expenditures by Foreign Nationals

Current through Register Vol. 47, No. 3, July 24, 2024
A foreign national shall not, directly or indirectly, make a
				contribution to a candidate or to a campaign committee organized under Iowa
				Code chapter 68A. Pursuant to Iowa Code section
				68A.404(2)
"c,"
foreign nationals are prohibited from making independent
				expenditures in relation to any state or local election in Iowa.
(1)
Foreign national
			 defined.
"Foreign national" means a person as defined in Iowa Code
			 section
			 68A.404(2)
			 "c."
(2)
Acceptance of
			 campaign contributions and donations from foreign nationals.
No person
			 shall knowingly accept or receive a campaign contribution from a foreign
			 national. No person shall knowingly accept a monetary donation from a foreign
			 national for purposes of making an independent expenditure.
(3)
Participation by foreign
			 nationals in decisions involving election-related activity.
A foreign
			 national shall not, directly or indirectly, participate in the decision-making
			 process of any person with regard to such person's election-related activities.
			 Decisions including election-related activities include decisions involving the
			 making of contributions, donations, or expenditures in connection with
			 elections for state or local office, ballot issues, or decisions involving the
			 administration of a committee.
This rule is intended to implement Iowa Code section
				68A.404(2)
"c."
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.29 - Contributions by Minors

Current through Register Vol. 47, No. 3, July 24, 2024
Persons under 18 years of age may make contributions to a
				candidate or political committee if all of the following conditions
				exist:
1. The decision to contribute
			 is made knowingly and voluntarily by the minor;
2. The funds, goods, or services contributed
			 are owned or controlled exclusively by the minor, such as income earned by the
			 minor, the proceeds of a trust for which the minor is the beneficiary, or a
			 savings account opened and maintained exclusively in the minor's name;
			 and
3. The contribution is not made
			 from the proceeds of a gift, the purpose of which was to provide funds to be
			 contributed, or is not in any other way controlled by another person.
This rule is intended to implement Iowa Code section
				68A.404.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.30 - Funds From Unknown Source Prohibited; Subsequent Identification of Source; Notice to Contributors

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Anonymous contributions in excess of $25 prohibited.
No person
			 shall make a contribution in excess of $25 to a committee without providing the
			 person's name and address to the committee. The committee shall not maintain in
			 any campaign account funds in excess of $25 that cannot be accounted for and
			 reconciled with the committee's disclosure reports.
(2)
Escheat to the state.
Any contribution in excess of $25 from an unknown source or campaign funds in
			 excess of $25 that cannot be accounted for and reconciled shall escheat to the
			 state of Iowa as required by Iowa Code section
			 68A.501.
			 A committee required to escheat shall escheat such funds by depositing the
			 funds into the committee's campaign account and issuing a committee check to
			 the general fund in the same amount. The committee check shall be sent to the
			 board office at 510 East 12th Street, Suite I A, Des Moines, Iowa 50319, for
			 transmittal to the office of treasurer of state.
(3)
Subsequent identification of
			 source.
A committee discovering the source of any funds that have been
			 escheated to the state may make an application to the board for a return of the
			 funds if the following requirements are met:
a. The committee has not dissolved;
b. Documentation of the name and address of
			 the source is provided;
c. The
			 amount requested to be returned is in excess of $100; and
d. The application is made within 90 days of
			 the date of the deposit in the general fund of the state of
			 Iowa.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.31 - Information Required for a Trust to Avoid a Contribution in the Name of Another Person

Current through Register Vol. 47, No. 3, July 24, 2024
A contribution to a committee by a trustee solely in the name
				of the trust constitutes a contribution in the name of another person as
				prohibited in Iowa Code section
				68A.502
				unless the recipient committee publicly discloses the contribution as provided
				in this rule.
(1)
Living or
			 revocable trust.
If the contribution involves a trust identified as a
			 revocable trust or a living trust that does not file a separate trust tax
			 return and whose federal tax ID number is the same as the social security
			 number of the grantor who creates the trust and who is also a trustee, the
			 contribution shall be reported by the recipient committee as being made by the
			 "(name) revocable (or living) trust."
(2)
Other trusts.
For a
			 contribution involving a trust that does not qualify under subrule 4.31(1), the
			 recipient committee shall identify the trust, the trustee, and the trust
			 or
(3)
Registering a
			 committee.
A trust, except for a living or revocable trust, that
			 raises or spends more than $1,000 for campaign activities shall register a
			 political committee (PAC) and shall file disclosure reports. A trust, except
			 for a living or revocable trust, that makes a one-time contribution in excess
			 of $1,000 may file Form DR-OTC in lieu of filing a statement of organization
			 and filing disclosure reports.
This rule is intended to implement Iowa Code Supplement
				sections
				68A.402(6)
				 and
				68A.502.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.32 - Contributions From Political Committees Not Organized in Iowa

Current through Register Vol. 47, No. 3, July 24, 2024
Iowa committees may receive contributions from committees
				outside Iowa, and committees outside Iowa may contribute to Iowa committees
				provided the out-of-state committee complies with either subrule 4.32(1)or
				subrule 4.32(2). For purposes of this rule, "out-of-state committee" means a
				committee that is registered with the campaign enforcement agency of another
				state or is registered with the Federal Election Commission. For purposes of
				this rule, "contribution" does not include an item purchased at fair market
				value from an Iowa committee.
(1)
Regular filings.
Out-of-state committees may choose to comply
			 with the regular disclosure filing requirements in Iowa Code Supplement
			 sections
			 68A.201
			 and
			 68A.402
			 by filing a statement of organization and periodic disclosure
			 reports.
(2)
Verified
			 statement of registration.
In lieu of filing a statement of
			 organization and regular disclosure reports as required by Iowa Code chapter
			 68A, the out-of-state committee shall file with the board a verified statement
			 registration form (VSR) for each contribution in excess of $50. The VSR shall
			 contain the following information:
a. The
			 complete name, address and telephone number of the out-of-state
			 committee;
b. The state or federal
			 agency with which the out-of-state committee is registered;
c. All parent entities or other affiliates or
			 sponsors of the out-of-state committee;
d. The purpose of the out-of-state
			 committee;
e. The name, address and
			 telephone number of an Iowa resident authorized to receive service on behalf of
			 the out-of-state committee;
f. The
			 name and address of the Iowa recipient committee;
g. The date and amount of the contribution,
			 including description if the contribution is in-kind; and
h. An attested statement that the
			 jurisdiction with which the out-of-state committee is registered has reporting
			 requirements substantially similar to those of Iowa Code chapter 68A. The
			 statement shall include confirmation that the contribution is made from an
			 account that does not accept contributions prohibited by Iowa Code section
			 68A.503
			 unless the contribution from the out-of-state committee is made to an Iowa
			 ballot issue committee.
Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.33 - Reporting of Earmarked Contributions

Current through Register Vol. 47, No. 3, July 24, 2024
A political committee or a political party committee is
				permitted to receive a contribution that is earmarked to be donated to another
				committee. A political committee or political party committee receiving and
				transferring an earmarked contribution is required to list on its disclosure
				report the name of the contributor and the name of the candidate or committee
				for which the contribution was earmarked. The political committee or political
				party committee shall notify the recipient committee in writing of the name of
				the individual contributor and the name of the committee that originally
				received the contribution. The committee ultimately receiving the earmarked
				contribution shall disclose on its disclosure report both the name of the
				individual contributor and the name of the committee that originally received
				and then transferred the earmarked contribution. A ballot issue committee is
				not permitted to transfer earmarked contributions except to another ballot
				issue committee.
This rule is intended to implement Iowa Code section
				68A.402.