reglab/statecodes huggingface dataset:
Iowa Administrative Code › Agency 877 - Workforce Development Board and Workforce Development Center Administration Division › Chapter 34 - Employment Agency Licensing › Rule 877-34.8 - Contracts and Fee Schedules

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Schedules furnished.
Any schedule of fees to be charged by an
			 agency to employees shall be furnished to all employees at the time of making
			 an application with the agency.
(2)
Required content of all contracts.
a. Contracts and fee schedules shall not
			 contain smaller than 8-point type.
b. Contracts and fee schedules shall contain
			 no ambiguous, false or misleading information.
c. All contracts and fee schedules must
			 clearly state that the agency is licensed by the labor commissioner and that
			 inquiries may be made via mail to the Division of Workforce Development, 1000
			 East Grand Avenue, Des Moines, Iowa 50319, or by telephone to 515.725.3720 or
			 515.725.3859.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 1 - PURPOSE, ADOPTION AND AMENDMENT OF REGULATIONS; PERSONNEL POLICIES › Section 1-1-1 - State human resource program, responsibilities, regulations, and guidelines

Current through Register Vol. 43, No. 28, July 11, 2024
(a) The Kansas
			 civil service act shall be administered by the director to establish a complete
			 human resource program that provides an effective, diverse, responsible, and
			 quality workforce. The regulations in articles 1 through 14 and any associated
			 guidelines shall apply only to classified employees unless otherwise
			 specifically stated.
(b) The
			 central personnel office for the state as one employer shall be the division of
			 personnel services.
(c) The
			 statewide human resource program shall be managed by the director in
			 partnership with the human resource directors and staff of other state
			 agencies. Agencies shall be provided with opportunities to share in the
			 responsibility of developing regulations and implementing the resulting
			 programs. Each human resource duty that is delegated to an appointing authority
			 by the director shall be the responsibility of the appointing authority. The
			 appointing authority shall comply with statewide personnel regulations and
			 statutes.
(d) The human resource
			 regulations and bulletins shall be made available to each agency by the
			 director.
(e) Each agency shall
			 make available for inspection all human resource regulations and bulletins to
			 all employees in a manner that is both known to employees and available at all
			 times.
(f) Standards of health and
			 safety in state agencies and a comprehensive health and safety program for the
			 state service shall be established by the director, in cooperation with
			 appropriate agency administrators.
(g) This regulation shall be effective on and
			 after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 1 - PURPOSE, ADOPTION AND AMENDMENT OF REGULATIONS; PERSONNEL POLICIES › Section 1-1-5 - Pilot projects

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Plans for pilot
			 projects within the state employee workforce may be developed by the director
			 for the purpose of determining whether a specified change in human resource
			 management policies or procedures or a new human resources program would result
			 in improved statewide human resource management. The plan shall specifically
			 delineate any provisions of one or more personnel regulations relating to state
			 agencies and state employees that are to be suspended with respect to
			 participants in the pilot project and shall include findings that each proposed
			 suspension of a regulation meets all of the following criteria:
(1) Suspension of the regulation is necessary
			 to implement a pilot project that is expected to accomplish one or more of the
			 following purposes:
(A) To provide a means to
			 recruit, select, develop, or maintain an effective and responsible workforce;
(B) to provide personnel
			 administration practices that meet the social, economic, and program needs of
			 the people of the state of Kansas;
(C) to facilitate the administration of
			 personnel actions based on merit principles and fitness to perform the work
			 required;
(D) to provide fair and
			 equal opportunity for public service; or
(E) to provide improvements and economies in
			 the organization and operation of state agencies.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-4 - Agency

Current through Register Vol. 43, No. 28, July 11, 2024
"Agency" means a unit of state government assigned a unique
				department identification number by the division of accounts and reports,
				except that for the purpose of the civil service act and these regulations, the
				university of Kansas at Lawrence and the university of Kansas medical center at
				Kansas City and Wichita, shall be considered as separate agencies. This
				regulation shall be effective on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-9 - Appointing authority

Current through Register Vol. 43, No. 28, July 11, 2024
(a) "Appointing
			 authority" means a person or group of persons empowered by the constitution, by
			 statute, or by lawfully delegated authority to make human resource decisions
			 that affect state service, including designees of the appointing authority as
			 provided in subsection (b).
(b)
			 Any appointing authority may select an employee or group of employees to act as
			 the designee of the appointing authority to make specified human resource
			 decisions that affect state service.
(c) This regulation shall be effective on and
			 after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-13 - Budgeted position

Current through Register Vol. 43, No. 28, July 11, 2024
Budgeted position means a position in the agency budget as
				approved by the legislature, which shall not be filled until the duties and
				responsibilities to be assigned to the position are actually decided upon by
				the employing agency and the position has been allocated to the proper class.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-14 - Candidate

Current through Register Vol. 43, No. 28, July 11, 2024
"Candidate" means an applicant who has been certified to the
				pool as eligible by the appointing authority or by the director, by virtue of
				meeting both the required selection criteria for a class of positions and the
				required selection criteria for a specific position.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-17 - Class

Current through Register Vol. 43, No. 28, July 11, 2024
"Class" means one or more positions sufficiently similar with
				respect to duties and responsibilities that the same descriptive title may be
				used with clarity to designate each position allocated to the class, that the
				same required selection criteria are needed for performance of the duties of
				positions in the class, that the same assessments may be used to select
				employees for positions in the class, and that the same schedule of pay can be
				applied with equity to all positions in the class under the same or
				substantially the same employment conditions. This regulation shall be
				effective on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-19 - Classified service

Current through Register Vol. 43, No. 28, July 11, 2024
Classified service means all positions in the state service,
				except those which are specifically placed in the unclassified service by
				K.S.A.
				75-2935, as amended, or other sections of the
				statutes.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-20 - Commercial driver position

Current through Register Vol. 43, No. 28, July 11, 2024
"Commercial driver position" means any position which is
				subject to the State of Kansas alcohol and controlled substances testing
				program established under the federal omnibus transportation employees testing
				act of 1991, 49 U.S.C. Appx. § 2717. Commercial driver positions shall be
				limited to those positions which require:
(a) a commercial driver's license as defined
			 in the Kansas uniform commercial drivers' license act,
			 K.S.A.
			 8-2,125
et seq.,
as amended;
			 and
(b) operation of a commercial
			 motor vehicle:
(1) with a gross vehicle
			 weight of over 26,000 pounds; or
(2) designed to carry 16 or more passengers,
			 including the driver.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-25 - Compensatory time

Current through Register Vol. 43, No. 28, July 11, 2024
"Compensatory time" means time off, in lieu of monetary payment
				for overtime worked, given pursuant to
				K.A.R.
				1-5-24. This regulation shall be effective on
				and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-25a - Holiday compensatory time

Current through Register Vol. 43, No. 28, July 11, 2024
"Holiday compensatory time" means leave given in accordance
				with K.A.R. 1-9-2 to employees who work
				on holidays and who are compensated for this holiday work by receiving time off
				at a later date, at the rate of one and a half hours off for one hour worked.
				This regulation shall be effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-26 - This regulation shall be revoked on and after December 17, 1995

Current through Register Vol. 43, No. 28, July 11, 2024
(Authorized by
				K.S.A.
				75-3747; effective May 1, 1979; revoked Dec.
				17, 1995.)
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-27 - This regulation shall be revoked on and after December 17, 1995

Current through Register Vol. 43, No. 28, July 11, 2024
(Authorized by
				K.S.A.
				75-3747; effective May 1, 1979; revoked Dec.
				17, 1995.)
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-31 - Demotion

Current through Register Vol. 43, No. 28, July 11, 2024
"Demotion" means the movement of an employee from a position in
				one class to a position in another class having a lower pay grade, either on an
				involuntary basis for disciplinary purposes or on a voluntary basis. This
				regulation shall be effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-34 - Disability

Current through Register Vol. 43, No. 28, July 11, 2024
Disability means, with respect to an individual:
(a) a physical or mental impairment that
			 substantially limits one or more major life activities;
(b) a record of such an impairment; or
(c) being regarded as having such
			 an impairment.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-35 - Candidate pool

Current through Register Vol. 43, No. 28, July 11, 2024
"Candidate pool" means a pool of candidates certified as
				eligible for a vacancy by the appointing authority or by the director, and from
				which the appointing authority must hire an individual to fill that vacancy.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-42 - Exempt employee

Current through Register Vol. 43, No. 28, July 11, 2024
"Exempt employee" means an employee who is in a position that
				is determined by the director, or by an appointing authority with delegated
				authority under
				K.S.A.
				75-2938, and amendments thereto, not to be
				eligible for overtime pay under 29 U.S.C. § 213, as amended on October 31,
				1998 and hereby adopted by reference.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-42a - Non-exempt employee

Current through Register Vol. 43, No. 28, July 11, 2024
"Non-exempt employee" means an employee who is in a position
				that is determined by the director, or by an appointing authority with
				delegated authority under
				K.S.A.
				75-2938, and amendments thereto, to be
				eligible for overtime pay under 29 U.S.C. § 213, as amended on October 31,
				1998 and hereby adopted by reference.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-44 - In pay status

Current through Register Vol. 43, No. 28, July 11, 2024
"In pay status" means time worked, and time off work for which
				the employee is compensated because of a holiday, the use of any kind of leave
				with pay, or the use of compensatory time or holiday compensatory time. This
				regulation shall be effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-46 - Length of service

Current through Register Vol. 43, No. 28, July 11, 2024
(a) "Length of
			 service" shall mean total time worked in the classified service or unclassified
			 service, including time spent on an appointment to a position pursuant to
			 K.S.A.
			 75-2935(1)(i), and
			 amendments thereto. Length of service shall exclude the following:
(1) Time worked as a temporary employee in
			 accordance with the provisions of K.A.R. 1-6-25;
(2) time worked as a student employed by any
			 board of regents institution;
(3)
			 time worked as a resident worker in an institution of mental health as defined
			 in K.S.A.
			 76-12a01 and amendments thereto or in a state
			 veteran's home operated by the Kansas commission on veteran's affairs; and
(4) time worked as an inmate.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-51 - Pay increase date

Current through Register Vol. 43, No. 28, July 11, 2024
"Pay increase date" means the date on which an employee is
				eligible for a step increase based on the time-on-step requirements of
				K.A.R.
				1-5-19b. This regulation shall be effective
				on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-54 - Pay grade

Current through Register Vol. 43, No. 28, July 11, 2024
"Pay grade" means a salary and wage range in the pay plan
				prepared by the director as required by
				K.S.A.
				75-2938. This regulation shall be effective
				on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-57 - Permanent status

Current through Register Vol. 43, No. 28, July 11, 2024
"Permanent status" means the status of an employee who has
				successfully completed a probationary period, in accordance with
				K.A.R.
				1-7-3,
				1-7-4, and
				1-7-6.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-59 - Position

Current through Register Vol. 43, No. 28, July 11, 2024
Position means a group of duties and responsibilities, assigned
				or delegated by an appointing authority, requiring the services of an employee
				on a full-time basis or, in some cases, on a less than full-time basis.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-63 - Position description

Current through Register Vol. 43, No. 28, July 11, 2024
Position description means a description of the duties and
				responsibilities of a position, and the education, experience, knowledge,
				skills, and abilities necessary to perform the duties and responsibilities of
				the position in a satisfactory manner.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-64 - Probationary employee

Current through Register Vol. 43, No. 28, July 11, 2024
"Probationary employee" means any individual serving a
				probationary period pursuant to
				K.A.R.
				1-7-4(a) or (d).
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-65 - Probationary status

Current through Register Vol. 43, No. 28, July 11, 2024
"Probationary status" means the status of an employee serving a
				probationary period pursuant to
				K.A.R.
				1-7-4(a) or (d).
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-67 - Promotion

Current through Register Vol. 43, No. 28, July 11, 2024
"Promotion" means a change of an employee from a position in
				one class to a position in another class having a higher pay grade, by an
				employee who meets the required selection criteria for promotion. This
				regulation shall be effective on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-69 - Reallocation

Current through Register Vol. 43, No. 28, July 11, 2024
Reallocation means a change in allocation of an existing
				position within an agency from one (1) class to another, at the same or a
				different level, on the basis of significant changes in the kind, difficulty,
				or responsibility of the work performed in such position.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-71 - Reemployment pool

Current through Register Vol. 43, No. 28, July 11, 2024
"Reemployment pool" means a pool of persons who:
(a) were laid off;
(b) in lieu of a layoff, accepted a demotion
			 or transfer to a position in another county, agency, program or shift, or to a
			 position with fewer hours; or
(c)
			 voluntarily requested to be laid off. This regulation shall be effective on and
			 after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-73 - Reinstatement

Current through Register Vol. 43, No. 28, July 11, 2024
"Reinstatement" means rehiring a former permanent state
				employee within one year of a voluntary termination from the state into a
				position for which the individual meets the required selection criteria and
				which is in the same or similar class as the class in which the individual had
				permanent status prior to the termination. This regulation shall be effective
				on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-74 - Administrative leave

Current through Register Vol. 43, No. 28, July 11, 2024
"Administrative leave" shall mean leave with pay that is
				approved by the appointing authority for an employee pending the outcome of an
				investigation of that employee under
				K.A.R.
				1-9-19 or for other situations in which the
				appointing authority determines that administrative leave is in the best
				interests of the state.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-84 - Supervisor

Current through Register Vol. 43, No. 28, July 11, 2024
"Supervisor" means an employee in a position that meets all of
				the following criteria:
(a) Performs
			 a majority of work that is different from that of the employee's subordinates;
			 and
Workforce Planning and Control
(b) has the responsibility to authorize or
			 recommend in the interest of the employer a majority of the following actions:
(1) To hire, transfer, suspend, promote,
			 demote, dismiss, and discipline employees under that individual's supervision
			 and to address employee grievances; and
(2) to assign, direct, and conduct
			 performance reviews of the work.
The exercise of this authority and responsibility shall not be
				of a merely routine or clerical nature but shall require the use of independent
				judgment.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-85 - Temporary position

Current through Register Vol. 43, No. 28, July 11, 2024
"Temporary position" means a classified position which is
				limited to not more than 999 hours of employment in a 12-month period. A
				temporary position shall not affect the position limitation of an agency. This
				regulation shall be effective on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-86 - Time-on-step

Current through Register Vol. 43, No. 28, July 11, 2024
"Time-on-step" means the amount of time an employee must serve
				on a particular step of the pay grade to be eligible for a step increase. This
				regulation shall be effective on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 2 - DEFINITIONS › Section 1-2-97 - Unclassified service

Current through Register Vol. 43, No. 28, July 11, 2024
"Unclassified service" means those positions specifically
				designated by law as unclassified. This regulation shall be effective on and
				after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 3 - WORKFORCE PLANNING AND CONTROL › Section 1-3-5 - Definitions

Current through Register Vol. 43, No. 28, July 11, 2024
(a) "Affirmative
			 action" means a deliberate and sustained effort to identify and eliminate
			 barriers to the employment and advancement of females and minorities. The
			 purpose of affirmative action initiatives shall be to achieve, at all levels, a
			 state government workforce whose composition with respect to female and
			 minority employees approximates the composition of the available, qualified
			 state resident workforce.
(b)
			 "Affirmative action plan" means a written, results-oriented plan detailing the
			 steps that an appointing authority will take to achieve a workforce whose
			 composition with respect to female and minority employees approximates the
			 composition of the available, qualified state resident workforce.
(c) "Equal employment opportunity" means the
			 administration of the civil service personnel system in a manner that promotes
			 the right of all persons to work and to advance on the basis of merit and
			 ability without regard to race, religion, color, sex, national origin or
			 ancestry, age, disability, military or veteran status, or political
			 affiliation, except as otherwise provided by law.
(d) "Minority," means a group differing in
			 race or ethnic background from the majority of the available, qualified state
			 workforce, or a member of such a group.
(e) "Underutilization," with respect to a
			 workforce, means a condition in which the percentage of female or minority
			 employees is less than the percentage of females or minorities in the
			 available, qualified state workforce.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 3 - WORKFORCE PLANNING AND CONTROL › Section 1-3-6 - Equal employment opportunity; affirmative action

Current through Register Vol. 43, No. 28, July 11, 2024
In a manner that is consistent with
				K.S.A.
				75-2925 and amendments thereto, each
				appointing authority shall take the following steps:
(a) Each appointing authority shall implement
			 programs and policies designed to promote equal employment opportunity and
			 shall implement an affirmative action plan to identify whether areas of
			 underutilization exist. If areas of underutilization are identified, the
			 appointing authority shall initiate programs designed to address the
			 underutilization.
(b) Each
			 appointing authority shall establish any goals and target dates necessary to
			 effectuate agency-level and statewide affirmative action plans.
(c) Each appointing authority shall ensure
			 that complete and accurate applicant and employment records and statistics are
			 maintained that provide information for the evaluation and analysis of current
			 and past employment practices with respect to affirmative action. Each
			 appointing authority shall provide this data to the director in the manner and
			 on the forms required by the secretary.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 4 - CLASSIFICATION › Section 1-4-1 - Preparation of classification plan

Current through Register Vol. 43, No. 28, July 11, 2024
(a) A
			 classification plan shall be prepared by the director after determining, in
			 cooperation with appointing authorities and principal supervisory officials,
			 the duties and responsibilities of all positions in the classified service.
(1) The classification plan shall establish
			 an appropriate title for each class, describe the typical duties and
			 responsibilities of the positions in the class, and indicate the required
			 selection criteria for performance of the duties of the class.
(2) The classification plan shall be
			 developed and maintained in such a manner that:
(A) all positions substantially similar with
			 respect to the kind, difficulty, and responsibility of work are included in the
			 same class;
(B) there are required
			 selection criteria which are applicable to all positions in a class, in
			 addition to any selection criteria which may be applied to individual positions
			 in a class to fulfill specific job requirements; and
(C) the same pay grade may be applied with
			 equity to all positions in the class.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 4 - CLASSIFICATION › Section 1-4-2 - Position management

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Each supervisor
			 shall structure each position to promote efficient use of the workforce and to
			 fulfill current and future requirements, and shall accurately describe in
			 writing the duties of the position. The supervisor shall review each
			 subordinate position when the responsibilities of the position change, each
			 time the position becomes vacant, and when other pertinent circumstances
			 indicate a review is appropriate.
(b) Each appointing authority shall maintain
			 a system of position identification and control, indicating the organizational
			 unit, location, duties, and work hours and shifts of each established position,
			 which shall be made available to the director upon request.
(c) This regulation shall be effective on and
			 after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 4 - CLASSIFICATION › Section 1-4-3 - Position description

Current through Register Vol. 43, No. 28, July 11, 2024
Each appointing authority shall ensure that a current position
				description is prepared and maintained for each position in the agency and that
				each position description accurately describes the duties and responsibilities
				of the position. The position description shall be signed by the supervisor,
				the employee, and the agency's human resource director or other human resource
				official. The appointing authority shall make the position description
				available to the division of personnel services upon request. This regulation
				shall be effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 4 - CLASSIFICATION › Section 1-4-4 - Position analysis

Current through Register Vol. 43, No. 28, July 11, 2024
Position descriptions shall be reviewed by managers,
				supervisors, and personnel officers or other personnel officials to determine
				the duties and responsibilities assigned to a particular position, its location
				in the organization, and the education, experience, knowledge, abilities, and
				skills necessary to perform successfully those duties and responsibilities.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 4 - CLASSIFICATION › Section 1-4-5 - Position allocation; delegation to appointing authority

Current through Register Vol. 43, No. 28, July 11, 2024
(a) The appointing
			 authority shall notify the director when a new position is created in the
			 classified service. The notice shall include a statement of the duties and
			 responsibilities that are to be assigned to the position. The position shall
			 then be allocated by the director. Except as otherwise provided in the act or
			 in these regulations, no person shall be appointed to, or employed in, a
			 classified position until the position has been allocated to an established
			 class or until the classification plan has been amended to provide for the new
			 position.
Classification
(b) The authority to allocate positions in an
			 agency may be delegated by the secretary of administration to the appointing
			 authority of that agency. The delegation shall specify the classes, or group of
			 classes, for which the authority is granted and the conditions under which the
			 delegation is made. Any delegation of allocation authority may be modified or
			 withdrawn by the secretary to the extent provided by
			 K.S.A.
			 75-2938(c), and amendments
			 thereto.
(c) This regulation shall
			 be effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 4 - CLASSIFICATION › Section 1-4-7 - Position reallocation

Current through Register Vol. 43, No. 28, July 11, 2024
(a)
(1) Upon the initiative of the director or
			 the request of an incumbent or appointing authority, a position shall be
			 reviewed whenever either of the following conditions is met:
(A) The organizational structure of an agency
			 or the duties of a position are significantly changed.
(B) For any reason other than those specified
			 in paragraph (a)(1)(A), a position appears to be allocated incorrectly.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 4 - CLASSIFICATION › Section 1-4-8 - Effect of position reallocation on incumbent

Current through Register Vol. 43, No. 28, July 11, 2024
(a)
(1) If a position that is reallocated is
			 filled on the date of reallocation by an employee with permanent or
			 probationary status and if the incumbent wishes to remain in the position, the
			 appointing authority shall, within the current pay period, appoint the
			 incumbent to the class to which the position was reallocated.
(2) If the class specification for the
			 reallocated position requires that the person appointed to any position in that
			 class possess a special license or certificate and the incumbent does not
			 possess such a license or certificate, the incumbent shall not be appointed to
			 the class to which the position was reallocated. If the reallocation of any
			 position to a class requires that the employee possess a special license or
			 certificate and if the incumbent does not possess that license or certificate,
			 the reallocation may be made only after the reallocation has been approved in
			 writing by the director.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 4 - CLASSIFICATION › Section 1-4-9 - Use of class titles

Current through Register Vol. 43, No. 28, July 11, 2024
The class titles included in the classification plan, or code
				symbols of these titles, shall be used in all personnel, accounting, budget,
				appropriation, and financial records of all state agencies. No person shall be
				appointed to or employed in a position in the classified service under a title
				not included in the classification plan.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-1 - Preparation, installation, and revision of the pay plan or plans

Current through Register Vol. 43, No. 28, July 11, 2024
After conferring with appointing authorities, the secretary of
				administration and the director of the budget, a pay plan or plans for the
				classified service shall be recommended to the governor by the director. Except
				as otherwise provided, the pay plan or plans shall provide a minimum and
				maximum rate of pay for each class of positions in the classified service. In
				establishing these rates, the following factors shall be taken into
				consideration by the director:
(1)
			 the condition of the labor market;
(2) prevailing rates for comparable positions
			 in other public employment and in private business;
(3) difficulty and responsibility of work;
(4) the usual education and
			 experience required;
(5) the
			 current cost of living;
(6)
			 turnover rates in the state service; and
(7) maintenance or other benefits received.
Revisions to the pay plan or plans shall be prepared, adopted,
				and made effective in accordance with other provisions of article 5 of these
				regulations.
(b) When a pay plan or
			 plans are to be installed or revised, instructions for installing or revising
			 the plan or plans shall be prepared by the director, including instructions for
			 handling circumstances where an employee's pay is above the pay grade, below
			 the pay grade, or not on a step of the pay grade for the class in which the
			 employee is employed. The instructions shall not be required if these
			 circumstances can be handled by application of appropriate regulations.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-4 - Assignment of classes to pay grades

Current through Register Vol. 43, No. 28, July 11, 2024
After conferring with appointing authorities, the secretary of
				administration, and the director of the budget, the assignment of each class of
				positions to one of the pay grades shall be recommended to the governor by the
				director, and schedules showing the pay grades approved by the governor for
				each class of positions shall be prepared by the director. Separate schedules
				of pay grades and steps showing full time biweekly salaries and hourly rates
				shall be developed and the appropriate schedule shall be used for each position
				in the classified service. This regulation shall be effective on and after
				December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-7 - Employees to be paid within the pay grade, approval of employee pay changes; effective date; retroactive increases

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Except as
			 provided otherwise in these regulations, each employee shall be paid within the
			 pay grade adopted for the class of positions and at the step within the pay
			 grade as prescribed by these regulations.
Compensation
(b) All employee pay changes shall be
			 determined by the appointing authority in a manner prescribed by the director
			 and shall comply with all applicable personnel regulations and directives
			 approved by the governor.
(c) Each
			 employee pay step increase shall be effective on the date that the employee
			 completes the time-on-step requirements as stated in K.A.R. 1-5-19b. All other
			 pay changes shall take effect on the day of the transaction.
(d) Employee pay changes may be retroactive
			 as approved by the appointing authority or the director to correct documented
			 errors or as otherwise approved by the governor. Each retroactive pay increase
			 shall be limited to no more than six payroll periods, except as otherwise
			 approved by the director.
(e) In a
			 manner prescribed by the director, the appointing authority shall report to the
			 director all pay changes made by the appointing authority pursuant to this
			 regulation.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-8 - Beginning pay

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Except as
			 specified in subsection (b), each new hire and each rehire not based on a
			 reemployment or reinstatement shall be paid at the minimum step of the pay
			 grade for the class.
(b) New hires
			 and rehires not based on a reemployment or a reinstatement may be paid at
			 higher steps in the pay grade only under the following circumstances:
(1) If an agency has an eligible candidate
			 with exceptional qualifications directly related to the vacant position and the
			 agency cannot employ the person at the minimum step, the appointing authority
			 may approve beginning pay for the individual at a higher step in the pay grade.
			 Exceptional qualifications shall be based on the candidate's education,
			 training, experience, skills, and other job-related qualifications.
(2) If there is a lack of candidates for a
			 class of positions available for employment at the minimum step, one or more
			 appointing authorities may request that the director establish some higher step
			 in the pay grade as the beginning pay in the class for new hires and for
			 rehires not based on a reemployment or a reinstatement. Authorization for the
			 higher beginning pay may be given to a designated agency or agencies, to all
			 agencies, or for a particular geographical area. This authorization shall
			 remain in place until canceled by the director. If the authorization has
			 remained in place for three years for reasons other than a geographic basis, a
			 compensation study shall be conducted by the director.
(A) If the director authorizes higher
			 beginning pay under paragraph (b)(2), each appointing authority whose agency
			 has positions in the class or geographical area that is authorized for a higher
			 beginning pay shall be notified of the authorization by the director. Except as
			 provided below, the appointing authority of each agency to which the authority
			 has been granted shall then raise the pay of each incumbent in the class who is
			 being paid at a lower step to the higher beginning pay. These pay increases
			 shall take effect on the first day of the first pay period following the date
			 of the director's authorization. The length of time that the incumbent has
			 spent on the previous step of the pay grade shall count toward the time-on-step
			 requirement for the new step.
(B)
			 If the authorization granted under paragraph (b)(2) is only for a particular
			 geographical area, the appointing authority shall not raise the pay of
			 incumbents in other geographical areas.
(3) Any appointing authority may pay a
			 temporary employee at a higher step in the pay grade if the candidate has
			 exceptional qualifications directly related to the position or has former
			 permanent status in the same class or another class at the same or higher pay
			 grade.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-9 - Pay of temporary employee

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Except as
			 provided in subsection (b), the pay of each temporary employee shall be the
			 minimum step of the pay grade to which the classification is assigned.
(b) At the option of the
			 appointing authority, any temporary employee may be hired at a step higher than
			 the minimum step as provided in K.A.R. 1-5-8.
(c) No person hired on a temporary basis
			 shall be eligible for any step increase during the period of temporary
			 employment.
(d) This regulation
			 shall be effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-10 - Pay of employee rehired by reinstatement or reemployment

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Any person
			 hired by reinstatement may be paid at the same step of the pay grade for the
			 class to which the employee is reinstated as the step on which the employee was
			 previously paid for the class that serves as the basis for the employee's
			 eligibility for reinstatement. When an employee to be reinstated has
			 exceptional qualifications and the agency cannot hire the person at the
			 previous step, the agency's appointing authority may approve beginning pay at a
			 higher step in the pay grade. Exceptional qualifications shall be based on the
			 former employee's education, training, experience, skills, and other
			 qualifications directly related to the vacant position.
(1) When a higher step in the pay grade has
			 been established as the beginning pay for new hires to the class pursuant to
			 K.A.R. 1-5-8 due to lack of candidates, the agency shall hire the employee at
			 the higher beginning pay.
(2)
			 Nothing in this subsection shall prevent a person from accepting reinstatement
			 at a step lower than that on which the person was being paid in the class that
			 serves as the basis for the employee's eligibility for reinstatement.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-11 - Pay of employee returned from military leave

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Except as
			 provided in subsection (b) of this regulation, any employee who returns from
			 military leave to a position in the same class in which the employee was
			 employed when the leave was granted, or to a position in the same pay grade,
			 shall be paid at the same step in the pay grade at which the employee was being
			 paid when the leave began. In determining the employee's new pay increase date,
			 credit shall be given for the time served in the armed forces.
(b) The appointing authority shall grant one
			 or more pay step increases to an eligible employee upon the employee's return
			 from military leave if the authority is reasonably certain the employee would
			 have received the increase had the employee been continuously employed and
			 state service not interrupted by military leave. This regulation shall be
			 effective on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-13 - Pay of employee promoted to a higher class

Current through Register Vol. 43, No. 28, July 11, 2024
(a) When an
			 employee in the classified service is promoted or the employee's position is
			 reallocated to a higher class, the appointing authority shall pay the employee
			 on one of the following steps:
(1) the same
			 step of the pay grade for the new class as the step on which the employee was
			 being paid in the lower class;
(2)
			 any lower step of the pay grade for the new class that gives the employee an
			 increase in pay;
(3) the step for
			 new hires in the class when a higher step in the pay grade has been established
			 as the starting pay pursuant to K.A.R. 1-5-8; or
(4) a higher step in the pay grade, if the
			 employee to be promoted has exceptional qualifications. Exceptional
			 qualifications shall be based on the employee's education, training,
			 experience, skills, and other qualifications directly related to the duties of
			 the position to which promoted.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-14 - Pay of employee upon transfer

Current through Register Vol. 43, No. 28, July 11, 2024
(a)
(1) Any employee who is transferred may be
			 paid on the same step as the step on which the employee was paid before the
			 transfer.
(2) Any employee may
			 transfer to a lower step within the pay grade, if this transfer is agreed upon
			 by the employee and the appointing authority.
(3) If an employee is transferred to a
			 trainee class with an abbreviated pay grade in lieu of layoff, the employee may
			 be paid at the employee's present rate of pay if the rate of pay does not
			 exceed the maximum pay rate for the pay grade to which the trainee class is
			 assigned.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-15 - Pay of employee upon demotion

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Each employee
			 who is demoted, in accordance with applicable regulations, whether voluntarily
			 or for disciplinary reasons, shall be paid at the same step of the pay grade
			 for the lower class as the step on which the employee was being paid in the
			 higher class, or at any higher step that results in a decrease in the rate of
			 compensation, except as specified in subsection (b).
(b) Any employee accepting a voluntary
			 demotion may be paid at a step of the new pay grade that does not result in a
			 decrease in rate if the action is in the best interest of the state service,
			 except that the employee's rate of pay shall not exceed the maximum pay rate
			 for the new pay grade.
(c) Nothing
			 in this regulation shall prevent a demotion being made to a step in the pay
			 grade lower than permitted by this regulation, if agreed upon in writing by the
			 employee and appointing authority. However, if an employee with permanent
			 status is promoted and, subsequently, is demoted pursuant to
			 K.S.A.
			 75-2944, and amendments thereto, the employee
			 shall be paid on a step that is no lower than the same step of the pay grade
			 for the lower class as the step that the employee was on immediately before the
			 promotion.
(d) An employee who
			 takes a voluntary demotion may also receive a pay step increase on the same
			 date if the employee is eligible for this increase.
(e) The pay increase date for any employee
			 demoted for disciplinary reasons shall be governed by the time-on-step
			 requirement of the step to which demoted. The pay increase date for any
			 employee who takes a voluntary demotion shall be unchanged if the employee did
			 not receive a pay step increase on the date of the demotion.
(f) The provisions of K.A.R. 1-5-10, rather
			 than this regulation, shall apply when a former permanent employee who was
			 separated from the service for more than 30 days is reinstated to a class with
			 a lower pay grade.
(g) This
			 regulation shall be effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 5 - COMPENSATION › Section 1-5-16 - Pay of employee in position reallocated to a lower class

Current through Register Vol. 43, No. 28, July 11, 2024
(a) An employee
			 whose position is reallocated to a class with a lower pay grade, and who is
			 placed in the reallocated position as provided in K.A.R. 1-4-8, may continue to
			 be paid by the appointing authority at the current pay rate (dollar amount) if
			 that rate is on a step in the lower pay grade. In no case shall an employee be
			 paid above the maximum step of the lower pay grade.
(b) The appointing authority may set the pay
			 at a lower step than permitted by this regulation, except that the employee
			 shall not be paid at less than the same step of the pay grade for the lower
			 class as the step that the employee was on immediately prior to the
			 reallocation.
(c) The length of
			 time the incumbent has spent on the step of the previous pay grade shall count
			 toward the time-on-step requirement for computing the pay increase date. This
			 regulation shall be effective on and after December 17, 1995.