Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Appendix 9-8-O - Updates to Policies and Procedures Manual

Current through June 25, 2024
October 2011
1. Added new MSVCC Core Course Evaluation Guide (Appendix)
2. Added revised Student Course Evaluation (Appendix). (Pgs.
				36-37)
3. Added revised Student Services Evaluation (Appendix). (Pgs.
				31-35)
4. Removed original surveys listed on pages 31-37
5. Added Evaluations section under Provider College
				Responsibilities
6. Added Faculty Credentialing section under Provider College
				Responsibilities
7. Removed obsolete Faculty/Credentialing section on page 38
				(included under Provider College Responsibilities)
8. Added the MSVCC Credential Certification Form (Appendix)
9. Removed the Evaluation section on page 21 (included in
				under Provider College Responsibilities).
10. Moved Host Course Evaluations (paragraph only - revised
				version) on page 40 to Host College Responsibilities.
11. Revised Hosted Course Evaluation (Appendix)
12. Moved MSVCC Student Surveys (paragraph only - revised
				version) to Page 44 under Student Policies and Procedures.
13. Added Appendix section to Policies and Procedures Manual
14. Changed the History "attachment" on page 48 to Appendix
15. Added additional funding history documents to Appendix
16. Updated table of contents to reflect changes to policies
				and procedures along with the addition of the Appendix
17. Moved forms, surveys, example, and history documents to
				the Appendix
18. Reordered sections of manual to increase ease of use
19. Reformatted sections to increase consistency
(Page references are to the 2010 version)
August 2012
1. Added Protection of Student Identity and Information policy
				(this added to be in compliance with SACS Standard 4.8)
2. Added overview of Proctoring policy and associated fees
3. Added Appendix L, which is a copy of an out-of-state
				approval form for proctoring
October 2013
1. According to the Community College Support Appropriations
				Bill, changed the denominator in the FTE formula from 24 to 30 on page 4
2. Changed the Appropriation Bill number and year on page 5
3. Added "short term sessions" to be included in the common
				statewide enrollments dates on page 6
4. Deleted "A common statewide last date to contact online
				instructor" on page
5. Added Strategic Plan policy statement
6. Clarified provider college definition on page 10
7. Deleted "The provider CELO will ensure that the
				standardized buttons/lings for course navigation are used in course shells (See
				Appendix )" on page 10
8. Added "summer" to the terms in which students will be
				provided the opportunity to evaluate MSVCC courses on page
9. Clarified host college definition on page 12
10. Changed "master pick list" to MSVCC Master Course Offering
				List on page 12
11. Added MSVCC Attendance Policy
12. Added in Textbook - Order from Another Store section - If
				a bookstore is unable to buy from the publisher "and have the textbook
				delivered to the student within 14 days the host college will plan an order
				with the provider college".
13. Added in Textbook- Website Accuracy section - the HEOA
				requirements to disclose textbook ISBN and pricing.
14. Changed terminology from MCCB to MCCB and Office of
				Distance Learning to Office of eLearning.
15. Removed Appendix B - Standardized Course navigation
				Buttons/Links and renumbered other appendices
November 2013
1. Calendar Section added Control Dates
February 2014
(Changes were necessary for the introduction of new
				mini-terms)
1. Criteria for State Reimbursement Section: Edited items 3,
				5, 6 and 7 for clarification purposes with the addition of the new mini-terms
2. Calendar Section - Added definitions and the Term Offering
				Schedule to better explain the new mini-term structure
3. Calendar Section - Added Drop/Add timeframe
4. College Responsibilities Section - Edited Out-of-District
				Numbers to state that 50% of the total seats must be made available to other
				colleges at the start of registration and no longer for the entire registration
				period
5. MSVCC Attendance Policy Section - Change policy to state
				that 8 and 15 week courses would take attendance once per week and 4 week
				courses would take attendance twice per week.
6. MSVCC Attendance Policy - Added "No Show" policy for
				attendance purposes.
May 2014
(Additional changes necessary for introduction of mini-terms)
1. Definitions Section - Edited the Term Offering Schedule
				table to include 3-week intercession terms
2. Calendar Section - Added Census Date description and
				definition
3. Grades Section - Added the requirement of reporting
				mid-term grades
4. Grades Section - Added the policy for submitting grade
				changes
August 2014
(Additional changes necessary for introduction of mini-terms)
1. Added 3-week terms to Drop/Add Period, Guidelines Used to
				Determine Agreed upon Dates for Public Calendar, and Attendance Policy
August 2015
1. Changed MSVCC assessment fee from $15 to $12 which was
				approved at the MACJC meeting in June 2015.
2. Proctored Exam Section - Added virtual proctoring and
				changed computer standards.
3. Library Agreement Section - Removed this section completely
				along with the associated appendices since library lending no longer takes
				place due to the abundance of electronic resources.
4. Learning Resource Section - This new section was added
				which includes MELO and Online Tutoring Services.
5. Bylaws Section - Changed name of Chief eLearning Officers
				Association (MELA) to MSVCC eLearning Association (MELA); added duties of
				officers; changed nomination of officers; changed order of business; and added
				committee list.
6. APPENDIX E: MSVCC Student Services Survey - Revised Library
				Resource questions as approved by the Librarians and CELOs in spring 2015.
August 2016
1. Changed eLearning Coordinator (ELC) to Chief eLearning
				Officer (CELO).
2. Student Policies & Procedures Section-Revised MSVCC
				Student Privacy password encryption to include MD-5 hashing which is utilized
				in the Canvas Learning Management System.
3. Bylaws Section-Revised Order of Business to include
				Unfinished Business.
4. Proctored Exams Section- Added information on breadcrumb
				within the LMS to verify student identify matches student ID.
5. Textbook Section- Revised Cost of Shipping to include
				statement on shipping will be fair and equitable utilizing current standard
				book shipping rates.
6. Learning Resources Section-Revised MELO to include Films On
				Demand as adopted by the MACJC July 2016. MSVCC ELEARNING ASSOCIATION
				COMMITTEE- Remove individual names serving on committees.
7. Appendix L-Add Syllabus Template.
8. Appendix M-Revise MSVCC Policies and Procedures Updates to
				Appendix M.
October 2016
1. Format of the MSVCC Policies and Procedures Manual was
				converted from Microsoft Word to iBooks. This edition of the Manual was
				uploaded to the MELA Canvas Course as a Flipping Book document.
November 2016
1. The MACJC approved the October 2016 version of this manual.
August 2017
(Items 1 - 12 reflect page numbers for August 2017, Version 1)
1. Updated language of the MSVCC Criteria for State
				Reimbursement of Online Courses - Page 10.
2. Replaced any instance of MCCB eLearning Director with MCCB
				Assistant Executive Director for eLearning and Instructional Technology
3. Page 17 - Chief eLearning Officers Association (MELA) was
				changed to the MSVCC Administrative Committee will develop a draft Term
				Offerings Schedule each November to be reviewed and voted on by the MELA in
				January.
4. Changed CAOA to CAO Association.
5. Changed Chief eLearning Officers Association (MELA) to
				MSVCC eLearning Association.
6. Changed Office of eLearning to MCCB Division of eLearning
				and Instructional Technology
7. Changed all instances of sch to SCH
8. Throughout the document, change instances of SBCJC to MCCB
				as appropriate.
9. Appendix A revised - Page 58
10. Attachment A, B, and C added to Appendix A - Pages 59 -
				62.
11. Number fixed on MCCB Support for the MSVCC - Pages 13 and
				14.
12. Website revised on Evaluations section III, B - Page 27.
13. Format converted from iBooks to Word document in order to
				make the P & P printable and include a printable Table of Contents.
(Note: iBooks Author is designed to create iBooks formatted eBooks
				only, not printable books.)
14. MSVCC Honesty Policy numbering corrected (corrected VI) -
				Page 25.
15. Chapter 4, Section 1 MELA Bylaws, Article III: Removed the
				words "Duties of the officers" and changed bullet points to numbers. Also
				changed CeLO to CELO - Pages 35 and 36.
16. Chapter 4, Section 3, Article V: Revised numbering - Pages
				40 and 41.
17. Appendix B MSVCC Grade Change Form Formatting Revised -
				Page 48.
18. Appendix E, I, Number 5 Age Groups revised to show age
				group segments -Page 52.
19. Appendix E, III, changed instructions from "Please respond
				to questions 1, 2, 3, and 4" to "Please respond to questions 1 - 5" - Page 54.
20. Bullet points, numbering, and other formatting issues
				changed throughout manual to make more consistent.
21. Added 3 weeks to mini-term definition on page 11 under
				MSVCC Calendar Definitions.
22. Deleted NBC Learn and Thomson/Gale Opposing Viewpoints
				from Learning Resources section on page 34.
23. Page 27 under Verification of Student Identity and Testing
				Integrity, removed the sentence "Within each LMS, a breadcrumb is established
				listing the student's name so the proctor can match the student's name in the
				LMS to the photo ID."
24. References of SCH changed to sch where needed.
September 2017
1. Director of Training and Professional Development page 8
				changed to Director of Instructional Design and Development and
				responsibilities revised.
2. Ch. 1, Section 2 under MCCB Support for the MSVCC added
				Technical Specialist responsibilities and Instructional Design and Development
				Specialist responsibilities.
3. Ch. 3, Section 3 under Minimum/Maximum Number of Exams
				removed information about hard-copy tests: "uploaded file if a hard-copy test
				is to be given, information on returning the hard-copy test such as fax
				number/mailing address" page 30.
4. Ch. 3, Section 3 under Minimum/Maximum Number of Exams put
				the number 4 in parenthesis.
5. Ch. 3, Section 2 MSVCC Attendance Policy page 27 added a
				sentence to include information about the attendance repository.
6. Blank pages intentionally left throughout the document for
				the purpose of creating a printable document that also was also visually
				appealing in Flipping Book. This was done to ensure chapters began on a new
				page.
7. Ch. 3, Section 2 MSVCC Student Privacy page 27, sentence
				about password encryption revised.
8. Images added, Notes section added, and additional
				formatting changes made.
March 2018
1. An extensive overhaul and re-design of the MSVCC Policies
				and Procedure Manual after revisions to the MSVCC Funding Formula were
				approved.
2. CELOs were provided a Google document to list recommended
				revisions. This document can be found at the following link:
https://docs.google.com/spreadsheets/d/1RgIg9r-aVPpob_8WInZ61qncaIDGqe4bNZcokAih31U/edit?usp=sharing
3. Process for approving these changes included:
a. Review and approval of the MELA
b. Review and approval by the MACJC
c. Review and approval by the MCCB
April 2018
1.
MSVCC Student Surveys-Request made to move
				history to back of document. In 2002, the MSVCC IE Committee reviewed all
				institution surveys and completed a MSVCC Student Services Survey and a Student
				Course Evaluation Survey for implementation on April 1, 2002. These survey
				instruments were revised by the eLearning Association Quality Sub- Committee in
				August of 2011 (APPENDIX G: MSVCC Student Course Evaluation and APPENDIX H:
				MSVCC Student Services Survey), and have been incorporated into the MSVCC
				enrollment database so that review of student responses of all courses can be
				undertaken as a method of evaluation of both hosted and provided courses
				offered by consortium members.