Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 7 - Retired and Senior Volunteer Program › Rule 817-7.5 - Administration of Grants

Current through Register Vol. 47, No. 3, July 24, 2024
The commission shall prepare contractual agreements for the
				grants.
(1)
Execution of
			 contract.
The contract shall be executed by the executive director of
			 the commission and the duly authorized official of the local RSVP
			 project.
(2)
Contract
			 requirements.
The contract shall include due dates and the process for
			 the submission of project reports and financial reports.
(3)
Reporting.
All grant
			 recipients shall submit biannual progress and financial reports to the
			 Corporation for National and Community Service and provide these reports to the
			 commission. Beginning in state fiscal year 2015, RSVP projects will report to
			 the commission, with each payment request, the number of active volunteers
			 serving in the prior period. RSVP projects will also report to the commission
			 the number of persons provided with volunteer management resources, such as
			 training, best practices, and materials, and the number of persons who report
			 that the training increased their knowledge of effective volunteer management
			 practices.
(4)
Distribution
			 of funds.
The base-level formula for distribution of funds for
			 established programs will be based on the prior fiscal year's state funding
			 levels. When applicable, any relinquished funds will be distributed based on
			 the current fiscal year's distribution formula. New programs that are not
			 state-developed will begin at the base funding level for RSVP grants
			 established by the commission. Beginning in state fiscal year 2016,
			 distribution of state funds will include an established maximum average cost
			 per volunteer as determined by the commission on an annual basis. The maximum
			 cost per volunteer will be set one year in advance. If the commission does not
			 establish a new rate, the prior rate remains in effect. The average cost per
			 volunteer calculation is based on the number of volunteers divided by the sum
			 of awarded state plus federal funds. Any program that exceeds the maximum cost
			 at the time of the January biannual progress report may have subsequent grant
			 awards reduced to comply with this threshold. Additional funds that are not
			 awarded due to these reductions will be retained by the commission for up to
			 two years to be used to support RSVP training designed to increase volunteer
			 recruitment and retention. If, after two years, the project from which the
			 funds have been retained has not met the maximum cost per volunteer threshold,
			 the funds will be distributed to projects that are below the maximum volunteer
			 cost threshold with the understanding that the funds are provided on a one-year
			 basis. The commission may grant a temporary exception to the maximum cost
			 requirement for new projects or in the case of financial or other
			 hardship.
(5)
Training.
Up to 1.5 percent of funds designated for RSVP
			 grants may be retained by the commission for training and technical assistance
			 for RSVP project directors and members.
(6)
Administrative funds.
The commission or any other state agency may not retain RSVP grant funds for
			 administration or any other purpose not designated pursuant to this
			 chapter.