Mississippi Administrative Code › Title 30 - Professions and Occupations › Part 601 - Organization & Structure › Chapter 1 - General Provision › Rule 30-601-1.6 - Open Records Request

Current through June 25, 2024
Any individual seeking to inspect, copy or mechanically
				  reproduce or obtain a reproduction of any public record of the Board should
				  make a written request, signed by themselves to be mailed to the present
				  custodian of the records, Horne, LLP, P.O. Box 22692, Jackson, Mississippi,
				  39225-2692. This rule is not intended to apply to any record or other document,
				  which is exempt under the provisions of Sections 195-331 et. seq., Mississippi
				  Code Annotated, as amended, or the provisions of the Open Records Act.
The written request must be typed or clearly hand printed on
				  a letter size piece of paper and shall specify in detail the public record
				  sought. The request should include if possible a description of the type of
				  record, dates, title of a publication, and other information which may aid in
				  locating the record.
The written request must specify what the applicant proposes
				  to do with the record, i.e., inspect, copy, etc.; state the date and time for
				  the proposed activity; state the number of persons scheduled to participate;
				  and shall provide the name, address, and home and office telephone number of
				  the applicant.
The custodian of records, upon receipt of any such request,
				  shall review same and determine whether the records sought are exempt and shall
				  either produce the records or allow access to records or deny access to or
				  production of the records sought within fourteen (14) working days of the
				  receipt of the request.
All inspection, copying or mechanical reproduction shall be
				  done in the offices of the Board or such other reasonable place within the
				  State of Mississippi as may be designate by the CMRS Board. It shall be the
				  duty of the applicant to contact the custodian of records by phone before noon
				  of the first working day preceding the proposed date set out in the application
				  to determine if same is acceptable and, if not, what date and/or time will be
				  substituted.
When possible, nonexempt material will be separated from
				  exempt material and only the exempt material will be withheld.
If the custodian of records determines that the records
				  requested are exempt or privileged under the law, he shall deny the request and
				  shall send the person making the request a statement of specific reasons for
				  the denial. Such denials shall be kept on file for inspection by any person for
				  three (3) years.
The custodian of records is authorized to calculate the
				  estimated cost of searching, obtaining from storage, reviewing, shipping and/or
				  duplicating records and to require payment in advance of such estimated charges
				  prior to complying with the request. There shall be a charge of $0.50 per page
				  for each copy. Copies printed on both sides (front and back) shall be
				  considered as two pages for copy charge purposes. Mailing cost shall be
				  calculated at the applicable rate for each such mailing. If the request
				  involves notice be given to a third party, the cost of mailing such notice via
				  certified mail, return receipt requested shall be charged to the person
				  requesting such public records. In the event the actual cost of such activity
				  exceeds the estimate, the custodian of records is authorized to withhold
				  mailing or delivery of said documents or to delay the inspection until the
				  difference is paid
There shall be no charge for inspection of the current CMRS
				  Board records maintained in the custodian of records office. Cost of obtaining
				  records from any state storage facilities and the search for it shall be
				  charged to the applicant.
Miss. Code Ann.
				  §§
										19-5-333(2)(h)
				   and
				  19-5-337
				  (Rev. 2003 & Supp. 2010); and Miss. Code Ann. §§ 25-6-1 through
				  25-61-12
				  (Rev. 2010).