reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.8 - THE SCHEMATIC DESIGN

Current through June 25, 2024
The Schematic Design Documents generated by the
						  Professional consist of a written report as well as preliminary drawings. The
						  following paragraphs outline general requirements for the Schematic Design
						  phase and the submissions of required data.
Although the Schematic Design phase is general and
						  non-specific in nature by comparison to other planning phases, importance
						  should be given to detail and direction from the very beginning in order to
						  utilize time and expend funds wisely.
These phases will be discussed and enumerated
						  individually over the next several pages.
Schematic Design Phase
* Program or Scope Definition
* Site Analysis
* Design Concept
* Conceptual Drawings
* Visual Studies
* Design Concept Approval
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.9 - SITE ANALYSIS

Current through June 25, 2024
The Professional will develop and provide for the
						  Bureau's review, an analysis of the Project site describing the following
						  basics.
A rough sketch of the site showing the observation of
						  site conditions and environment affecting the Project will be developed. A
						  local land use map, a city or county planning map, or a United States
						  Geological Survey map, together with the survey, will be utilized to prepare
						  the site analysis sketch.
The general topographic survey information such as
						  grades, walks, roads, water features, structures, tree masses, major utility
						  lines, property lines,
set back
requirements or other
						  restrictions will be shown on the site analysis sketch.
The site analysis sketch may be drawn directly on a
						  print of the survey if it is inclusive enough to show the character of the site
						  and the immediate surroundings which affect the Project. If site conditions
						  outside the survey are required to adequately present the information, an
						  additional sketch or overlay will be prepared.
* Significant features of physical
									 environment
* Characteristics of the site
* Climate
* Topography
* Soils and their conditions
* Ecology
* Utilities
* Circulation, views and noise
* Existing structures
* Statement of the above factors on the
									 design
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.10 - DESIGN CONCEPT

Current through June 25, 2024
The site analysis, rough sketches and a brief written
						  description of the design concept will be developed (plans and elevations), as
						  well as photographs (snapshots) of the area contiguous to the site. The
						  sketches may be freehand, but must show enough information to illustrate the
						  architectural character of the proposed Project with emphasis on the following
						  characteristics: unity and harmony with the surrounding area and buildings,
						  style of architecture, proportions, exterior facing materials, local zoning
						  requirements, if any, and structural concept of the building.
In general terms, Schematic Design Documents are
						  comprised of single-line drawings translating the space requirements and
						  program requirements into plans, elevations and sections. During this planning
						  phase, the Professional will be furnished topographic and site boundary
						  information on which the proposed building is to be erected, or he will obtain
						  the survey on a reimbursable basis. The Professional will also furnish a cost
						  estimate to remove Hazardous Containing Materials (HCM). Extensive
						  investigation and testing for HCM are not required during the Schematic
						  Document phase. The Professional will comply with those codes set forth in this
						  Manual. [See
Section 400
.]
After the site analysis/design concept has been
						  approved, the Professional will proceed to complete the Schematic Design
						  submission according to the approved schedule of time and instructions issued
						  by the Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.11 - CONCEPTUAL DRAWINGS

Current through June 25, 2024
The Professional will develop and provide for the
						  Bureau's review Conceptual Drawings of alternative approaches for translating
						  the Program requirements into conceptual design solutions.
* Functional relationships within the
									 Program
* Consideration of relationships to master
									 review plans and environment
* Consideration of land use solutions.
* Traffic, parking, transportation
* Utilities
* Organization of major building
									 functions
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.12 - VISUAL STUDIES

Current through June 25, 2024
The Professional will prepare and provide for the
						  Bureau visual studies related to the concepts listed in the paragraph above
						  including, but not limited to:
1.
						Massing studies in model and/or diagrammatic form
2. Sketches of design concept showing
						elevations/exterior appearances
3.
						Other sketches or visual studies necessary for evaluation of alternative
						concepts
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.14 - SCALE OF DIMENSIONS

Current through June 25, 2024
The site plan will be a scale of 1"=30' to 1"=50'.
						  Other Schematic drawings will be drawn to 1/8", 1/16" or 1/32" scale and will
						  be noted under the title of each sheet of drawing. The dimensions will be
						  approximately correct but not necessarily final. The preferred sheet size is
						  24" x 36", including borders. When reducing the original drawings to
						  half-scale, all dimensions and notes will be a minimum of 3/16" or 1/8" in
						  height, or larger in order to permit reduction.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.15 - BUILDING DESCRIPTION

Current through June 25, 2024
The Professional will prepare and submit to the Bureau
						  a description of building systems and give design criteria for major elements
						  of the basic building systems.
Building Systems
* Structure
* Foundations
* Floor grade and systems
* Roof
* Exterior/interior walls/partitions
* Interior finishes
* Sight lines
* Stairs and elevators
* Specialty Items
* Mechanical Systems
* Built-in Equipment
* Site Construction
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.16 - PROJECT BUDGET

Current through June 25, 2024
The Professional will provide in writing a final Total
						  Project Budget which includes all anticipated expenses. The Bureau may
						  authorize the Professional to obtain independent estimated costs on a
						  reimbursable basis, or the Bureau may pay the estimating firm directly.
						  Estimates will be based on adjusted square foot or cubic foot cost of similar
						  construction in the area of the Project or on a system cost study of the
						  Project. Cost estimates will contain escalation factors in six (6) month
						  increments for the subsequent two (2) years.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.17 - SCHEMATIC DESIGN SUBMISSION

Current through June 25, 2024
The Professional will prepare and submit to the Bureau
						  two (2) sets of Schematic Documents, an Estimated Total Project Budget
						  reflecting the cost estimate based on proposed square footage and/or volume
						  unit costs, furniture and equipment, fees and contingency.
The Professional will also forward copies of the
						  Schematic Documents to the Using Agency and its Governing Board for review. If
						  the Using Agency or Governing Board has any comments regarding the documents,
						  these comments should be forwarded to the Bureau through written
						  correspondence. The Using Agency, Governing Board and Review by Others (where
						  applicable) will approve each design phase and notify the Bureau in writing of
						  such approval. Upon approval of the Schematic Design phase by the Bureau, the
						  Professional will be notified in writing to proceed with the Design Development
						  phase.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › DESIGN DEVELOPMENT PHASE › Section 12-3-2.1-600.18 - THE DESIGN DEVELOPMENT

Current through June 25, 2024
The Design Development Documents consist of a written
						  report and detailed drawings based on approved Schematic Design documents. The
						  following paragraphs set forth general requirements for the Design Development
						  phase and the submission of required data.
The Design Development Phase is specific and detailed
						  in nature by comparison to the Schematic Design Phase. The project design
						  concept is further developed so most decisions and details regarding the entire
						  facility are resolved. Reviews of the Design Development submission should
						  resolve all questions. In many cases, Design Development Documents are the
						  beginning of the Construction Document Phase because the drawings and
						  specifications submitted are the partially competed Contract Documents.
The Professional will prepare and submit to the Bureau
						  two (2) sets of drawings which shows allocation of space and overall
						  dimensions, adequate explanation of HVAC, electrical and structural systems,
						  miscellaneous equipment, lists and schedules. In addition, site plans including
						  topography, adjacent buildings and utilities will be submitted.
The Professional will prepare two (2) sets of
						  preliminary specifications following the
Construction Specification
						  Institute
[CSI] and give basic descriptions of essential building
						  materials, finishes, components, and systems. Cost estimates reflecting the
						  total budget including construction, furniture and equipment, fees and
						  contingency will be submitted.
The Design Development Documents will also be furnished
						  to the Using Agency and its Governing Board for review. If the Using Agency or
						  Governing Board has any comments regarding the Documents, these comments should
						  be forwarded to the Bureau through written correspondence.
The Using Agency, Governing Board and Review by Others
						  (where applicable) will approve each design Phase and notify the Bureau in
						  writing of such approval. Upon approval of the Design Development phase by the
						  Bureau, the Professional will be notified in writing to proceed with the
						  Construction Document phase.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › DESIGN DEVELOPMENT PHASE › Section 12-3-2.1-600.19 - DESIGN DEVELOPMENT DRAWINGS

Current through June 25, 2024
The Design Development drawings will show spaces by
						  name and number, actual net area of each space, structural module, fixed
						  equipment, adequate explanation of mechanical spaces, chases, and circulation
						  areas. Drawings will show the overall building dimensions and major lines of
						  dimensions. Drawings will adequately detail information regarding HVAC,
						  electrical, and structural systems, Information concerning furnishings,
						  miscellaneous equipment, layouts, lists, and schedules necessary to explain the
						  plans are to be indicated on the floor plans.
Site plans showing topography, adjacent buildings, and
						  utilities will be prepared. In addition, the Professional will prepare and
						  submit building elevations, sections and design details permitting the
						  Professional to proceed with the Contract Documents Phase when the Design
						  Development Phase has been approved. These building elevations will show
						  fenestration, proposed exterior materials using shades and shadows adequately
						  depicting the proposed building exteriors.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › DESIGN DEVELOPMENT PHASE › Section 12-3-2.1-600.20 - SPECIFICATIONS

Current through June 25, 2024
Preliminary specifications will follow the format of
						  the
Construction Specification Institute [CSI]
and give basic
						  descriptions of essential building materials, finishes, components, and
						  systems.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › DESIGN DEVELOPMENT PHASE › Section 12-3-2.1-600.21 - COST ANALYSIS

Current through June 25, 2024
Cost estimates reflecting the total budget including
						  construction, furniture and equipment, fees and contingency will be submitted
						  based on detailed plans and specifications. The basis of the cost estimate will
						  be a preliminary quantity survey showing the escalation projects from the date
						  of the estimate to the projected bid date for the building systems noted on the
						  right.
Building Systems
* Structure
* Foundation
* Floor grade and systems
* Roof
* Exterior/interior walls/partitions
* Interior finishes
* Sight lines
* Stairs and elevators
* Specialty items
* Mechanical systems
* Electrical systems
* Built-in equipment
* Site construction
For a suggested Project Budget Estimate format see
Appendix 600
.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › DESIGN DEVELOPMENT PHASE › Section 12-3-2.1-600.22 - DESIGN DEVELOPMENT SUBMISSION

Current through June 25, 2024
* Site construction The Professional will prepare and
						  submit four (4) sets of Design
The Professional will prepare and submit four (4) sets
						  of Design Development specifications and drawings -two (2) to the Bureau and
						  two (2) sets to the Using Agency and its Governing Board - for review. If the
						  Using Agency or Governing Board has any comments regarding the Design
						  Development Documents, these comments should be forwarded to the Bureau through
						  written correspondence.
The Using Agency, Governing Board, and Review by Others
						  (where applicable) will approve the Design Development phase and notify the
						  Bureau in writing of such approval. After Bureau approval, the Professional
						  will be notified in writing to proceed with the Construction Document
						  Phase.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.23 - THE CONSTRUCTION DOCUMENTS

Current through June 25, 2024
Once the Bureau has approved the Design Development
						  Phase, the Professional will prepare working Drawings and a Project Manual
						  detailing specifications regarding the Work.
The Work
* Materials
* Workmanship
* Finishes
* Mechanical and electrical systems
* Asbestos abatement
* Special equipment
* Site work
* Utility connections and services
* Bidding information
* Proposals
* Contract and bond forms
* General, special and supplementary conditions
									 of the Contract
* Other information required for receiving bids
									 on the Project
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.24 - THE CONSTRUCTION DOCUMENTS

Current through June 25, 2024
The Drawings are graphic and pictorial portions of the
						  Construction Documents showing the design, location and dimensions of the Work
						  including plans, elevations, sections, details, schedules and diagrams. Every
						  sheet should be stamped and signed by the Professional of record himself, or
						  the Principal of the firm. All structural, mechanical, electrical and civil
						  drawings will be stamped and signed by the Consultant of record.
The site plan will be a scale of 1"=30' to 1"=50'. Plan
						  drawings will be drawn to 1/4", 1/8" or 1/16" scale and will be noted under the
						  title of each sheet of drawings. Other detailed drawings shall be at an
						  appropriate scale so when reduced, the drawings are readable. The dimensions
						  will be approximately correct, but not necessarily final. The preferred sheet
						  size is 24" x 36", including borders.
When reducing the original drawings to half-scale, all
						  dimensions and notes will be a minimum of 3/16" or 1/8" in height, or larger to
						  permit readability.
The Construction Specifications and Drawings are owned
						  by the Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.26 - CODES & REGULATIONS

Current through June 25, 2024
Applicable Codes and Regulations are set forth in this
						  Manual. [See
Section 400
.] When submitting the completed
						  Documents, the Professional will forward a letter stating that the Construction
						  Documents submitted conform to those codes required listed in this
						  Manual.
The Construction Document Drawings should include a
						  page dedicated to Code Analysis. This page may also include gross square
						  footage information for each floor. See the following example:
Click Here To View
						  Image
The Bureau will pay all fees prescribed by law to the
						  Health Department for review of Contract Documents. [
Mississippi Code
						  1972, Annotated
, Section
						  43-6-123]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.27 - DAVIS-BACON ACT

Current through June 25, 2024
The Bureau will inform the Professional if funding for
						  the Project requires reference to the Davis-Bacon Act and wage rate
						  determinations should be incorporated into the Construction Documents. If such
						  is required, the Professional will apply to the Department of Labor for a wage
						  rate determination which will then be included in the Project Manual.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.28 - ALLOWANCES

Current through June 25, 2024
The Bureau discourages allowances unless absolutely
						  necessary. Any allowance (i.e., brick, signage, special equipment, contingency,
						  wall covering, carpet, etc.) should have
prior approval
from
						  Bureau Staff before being incorporated in the Construction Documents:
1.
Contingency
: Not allowed.
2.
Brick
: An amount
						per thousand for purchase and delivery only is a normal, acceptable practice.
3.
Hardware
: A
						hardware schedule will be included in the Contract Documents. If for some
						reason, a hardware schedule is not included in the Bid Documents, after the
						award of contract, the Professional must prepare a hardware schedule and secure
						a minimum of three (3) proposals and award a subcontract to the lowest and best
						bidder.
4.
Carpet
: A
						lump sum amount which includes carpet pad and installation, is acceptable. Unit
						cost per square yard is discouraged. After the contract award, the Bureau will
						select the carpet. The Professional will secure a minimum of three (3)
						proposals and award a subcontract to the lowest and best bidder.
5.
Wall Covering
: A lump sum
						amount including delivery and installation is acceptable. Unit cost per roll or
						square yard is discouraged. After the contract award, the Bureau will select
						the wall covering. The Professional will secure a minimum of three (3)
						proposals and award a subcontract to the lowest and best bidder.
6.
Signage
: Not allowed unless
						approved by Bureau Staff.
7.
Special Equipment
: Not allowed unless approved by Bureau Staff.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.29 - ALTERNATES

Current through June 25, 2024
From time to time, Projects require the inclusion of
						  alternates which decrease or increase the Base Bid, depending upon the funds
						  available. The Construction Contract sum will be determined by the Base Bid and
						  the number of alternates taken.
Base Bid
$ _____________________
Modifications
( ) Adds
( ) Deducts
$ _____________________
Negotiations
$
Alternate #1
( ) Adds
( ) Deducts
$
Alternate #2
( ) Adds
( ) Deducts
$
Alternate #3
( ) Adds
( ) Deducts
$
Alternate #4
( ) Adds
( ) Deducts
$ _____________________
Alternate #5
( ) Adds
( ) Deducts
$
The Professional should give careful consideration in
						  preparing cost estimates for a project and their relationship to the funds
						  available. The Base Bid should contain the Work which may be accomplished
						  within the funds allowed. If this is not possible, and the Professional
						  anticipates a shortage of funds, then sufficient
deduct
alternates should be prepared which will insure an awardable Contract.
If the Base Bid contains all the Work to be
						  accomplished and a surplus of funds remain, the Professional may consider
add
alternates provided all phases of the original Scope are
						  accomplished and the intent of the appropriation is met and not abused.
The Professional should prepare and submit to Bureau
						  Staff cost estimates for the base bid and each of the alternates and should be
						  listed in the order of preference. A maximum of five (5)
deductive
alternates (i.e.: paving, fencing, roofing, etc.) is allowed. Add alternates
						  will be considered with Bureau Staff approval. However, a combination of
						  additive alternates and deductive alternates will not be permitted.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.30 - PLAQUES

Current through June 25, 2024
(amended April/May 2009 "facilities" to "buildings";
						  modified Dec 2013 SoS)
New buildings and major building renovation projects
						  paid for wholly, or partially, with State funds and have a construction
						  Contracts of $1,000,000, or more, will require a plaque.
The plaque size, materials, layout and wording should
						  be specified by the Professional in the Construction Documents. The Bureau
						  reserves the right to establish standards/templates and to approve the
						  Professional's work.
THIS BUILDING WAS PAID FOR BY THE
TAXPAYERS OF THE
STATE OF MISSISSIPPI
Name of Project
Institution, Agency or Department Name
Year the Construction Was Completed
Governor's Name
Name of Project Professional(s)
Name of Contractor(s)
SPECIAL NOTE
: No lettering is to be larger
						  than that reading
THIS BUILDING WAS PAID FOR BY THE TAXPAYERS OF THE
						  STATE OF MISSISSIPPI.
[
Mississippi Code 1972 Annotated
,
						  Section
						  29-5-151.]
NOTE:
The name of the Governor appearing
						  on the plaque should be the individual holding office at the time the
						  construction contract was awarded.
ADDITIONAL DETAILS: Section 600.30 of the BOB Procedure
						  Manual applies in whole but is explained below with additional details
						  (previously in Addendum 1)
It is more appropriate to list on one plaque all the
						  information required instead of having two plaques side by side in a building.
It is appropriate to list the members of a Board (i.e.
						  IHL or CC/JC); however, some institutions/agencies have Commissions that may
						  have so many members that it would not be feasible to list all of them. These,
						  if necessary, can be handled as an exception. The listing of Board Members
						  and/or Commissions requires approval by the Bureau of Building, Grounds and
						  Real Property Management.
There may be other parties helping pay for the facility
						  and it is appropriate to list these parties if it is done appropriately. (i.e.
						  "This Building was paid for by the Taxpayers of the State of Mississippi and
						  Friends of the University.")
The Governor's name shall be larger than any other
						  individual listed on the plaque. The proper name of a building is not normally
						  known when the building is designed; however, if possible, the proper name
						  should be placed on the plaque instead of the generic project name, if the
						  proper name is determined in time.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.31 - SIGNAGE

Current through June 25, 2024
(see also Division 1, Section 01500.J and Ex B at end
						  of 01900)
All signage, including handicapped, will be specified
						  in the Construction Documents.
1. The
						Contractor will erect on adequate supports and maintain one (1) neatly
						constructed and painted 3/4" thick plywood sign of size, color, layout, and
						location as indicated in the Contract Documents. (example attached as Exhibit
						"B" at the end of Division 1 Section 01900)
2. No other signs will be displayed on the
						job site without permission of the Professional. The displaying of sign
						advertisements is strictly prohibited.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.32 - SINGLE PRIME CONTRACT

Current through June 25, 2024
The Bureau's policy is to bid and award Contracts for
						  construction on a single prime general contract basis.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.33 - MULTIPLE PRIME CONTRACTS

Current through June 25, 2024
When it is to the advantage of the State of
						  Mississippi, Projects may be bid and awarded on a multiple prime contract
						  basis. Multiple prime Contracts are permissible only with the Bureau's
						  approval. When preliminary documents are submitted to the Bureau, should the
						  Professional be of the opinion that multiple prime contracts are in the best
						  interest of the State rather than a single prime contract, he may recommend the
						  multiple prime contract method be employed. The Bureau will give consideration
						  to the Professional's recommendation; and, if approved, the Professional will
						  be notified to prepare the bid documents for multiple contract bidding.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.34 - LIQUIDATED DAMAGES

Current through June 25, 2024
Projects having total funds
less than
$1,000,000 may not require liquidated damages; however, the Professional should
						  consult with Bureau Staff prior to preparing the Construction Documents. All
						  Projects
more than
$1,000,000 will require liquidated damages
						  and the amount to be stipulated.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.35 - CONSTRUCTION DOCUMENT REVIEW

Current through June 25, 2024
The Professional, upon completion of the Construction
						  Documents, will submit two (2) sets of drawings, two (2) Project Manuals and an
						  updated estimate of cost to the Bureau. Note, the cost estimate should reflect
						  the total budget including construction, furniture and equipment, fees and
						  contingency. This same information will be furnished to the Using Agency, its
						  Governing Board and for Review By Others (where applicable).
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.36 - CONSTRUCTION DOCUMENT APPROVAL

Current through June 25, 2024
The Professional will be notified in writing of
						  Construction Document approval. If the Documents are disapproved, the
						  Professional will revise the Documents according to the Bureau Staff's comments
						  and will resubmit the Construction Documents for approval. Upon further review
						  from the Bureau, the Professional will revise the Construction Documents to
						  conform with all the review comments and furnish final copies to the Bureau
						  prior to release of Documents for bids.
The Professional will furnish complete sets of plans,
						  specifications and other Bidding Documents, as are necessary for bidding. The
						  actual cost of printing and mailing of these documents will be paid by the
						  Professional and reimbursed by the Bureau. Costs for printing and mailing plans
						  and specifications required during the design process will be the expense of
						  the Professional.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.37 - ADVERTISEMENT FOR BIDS

Current through June 25, 2024
(modified Dec, 2013 SoS)
Once the Construction Documents have been approved, the
						  Bureau will prepare and issue an
Advertisement for Bids
published in the legal section of a newspaper having general circulation in
a regular newspaper published in the county or municipality in which
						  such
[procuring]
agency or governing authority is
						  located
. The Advertisement will run once a week for two (2)
						  consecutive weeks with bids being opened not less than fifteen (15) working
						  days after the last publication by the Bureau. [
Mississippi Code 1972,
						  Annotated
, Section
						  31-7-13(c)]
						  A sample
Advertisement
is included in
Documents Division
						  0
, page 00000-1. The Professional will be forwarded a copy of the
Advertisement for Bids
for incorporation into the Construction
						  Documents. The Mississippi Procurement Center will also be notified.
						  [
Mississippi Code 1972, Annotated
, Section
						  31-7-13(c)]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.38 - EXAMINATION & DISTRIBUTION OF DOCUMENTS

Current through June 25, 2024
(modified August 2016)
In addition to newspaper advertisement, the
						  Professional will furnish Contract Documents without charge to appropriate
						  trade organizations, plan rooms and web-based distribution networks upon
						  request for the use of material suppliers, subcontractors and others interested
						  in the Project. In order for a trade organization, plan room and/or web-based
						  distribution network to receive all such documents by default and not upon
						  request per project, such entity shall submit written correspondence to the
						  Bureau indicating such request, along with justification of benefit to the
						  State for such default distribution. Any entity that is not approved for
						  default distribution shall still be eligible for distribution without charge
						  upon request per project at the discretion of the project Professional. All
						  contractors properly licensed to do business in Mississippi who desire to bid
						  will be furnished Contract Documents and all other pertinent information to
						  permit them to make adequate estimates in ample time for bidding purpose upon
						  request to Professional.
The Professional will submit to the Bureau one (1) set
						  of Construction Documents as the record copy of the Construction Documents
						  issued to Bidders along with one (1) copy of any addenda issued during the
						  bidding period.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.39 - INTERPRETATIONS

Current through June 25, 2024
Should a Bidder find discrepancies, the Professional
						  should be contacted immediately for interpretation and clarification. Neither
						  the Bureau Staff, nor the Professional, will be responsible for any oral
						  instructions or interpretations. The Professional will respond in writing to
						  all Construction Document holders.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.40 - ADDENDA

Current through June 25, 2024
Should Addendum be necessary, the Professional will
						  issue them as expeditiously as possibly to all parties concerned prior to the
						  time for receiving bids. However, no addendum should be issued within two (2)
						  working days of the receipt of bids unless such addendum also amends the bid
						  opening to a date not less than five (5) working days after the date of the
						  addendum. Bidders should acknowledge any Addendum on the
Proposal
						  Form
. All Addenda will be incorporated into the Construction Documents
						  and become a part of the Construction Contract.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.41 - BIDDER'S RESPONSIBILITY

Current through June 25, 2024
Bidders will fully inform themselves of the conditions
						  regarding the Project and the related site. Failure to do so will not relieve
						  the successful Bidder of obligations to fulfill material and labor
						  requirements, or performing any work required without additional cost to the
						  Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.42 - BID PREPARATION

Current through June 25, 2024
SUBMITTAL
: A bid must be delivered to the
						  address indicated on the Advertisement for Bids prior to the time and date
						  stated. Only one original of Bid Proposal shall be submitted which should be
						  sealed in an opaque envelope, marked, mailed or hand-delivered, as follows.
						  (beginning 1/1/09 and for a reasonable time period, a duplicate copy will not
						  disqualify your bid, but the second copy, without comparison, will be destroyed
						  in the bid opening, not read aloud nor used thereafter, in order to prevent
						  inadvertent differences in the duplicate forms). If the Bidder desires a copy
						  of the bid, a copy should be made and retained by the Bidder before turning in
						  the bid. The outside of the envelope should contain:
(also see 3.01 and 5.01 of Instructions to
						  Bidders)
Click Here To View
						  Image
The sealed envelope should contain: (modified Dec, 2013
						  SoS)
1. Bid Proposal Form:
2. Bid Security: (modified Dec 2013 SoS) (see
						also 600.57.9 700.14, 00100, 00600, 00650)
a.
						Bid Security in an amount not less than five percent (5%)
b. Bid Security can be in the form of a
						certified check made payable to the Bureau of Building, Grounds and Real
						Property Management
c. Bid Bond by
						a Surety licensed in Mississippi in the amount of five percent (5%) of the base
						bid. The Bid Bond shall be duly executed by the Bidder, a Mississippi Licensed
						Agent for said Surety approved by the Mississippi Insurance Department OR
						signed by the Surety AND countersigned by a Mississippi Licensed Agent for said
						Surety approved by the Mississippi Insurance Department.
http://www.mid.state.ms.us/licapp/search_main.aspx
(No standard form is required for the Bid Bond.)
d. Power of Attorney dated same as Bond (No
						Power of Attorney is needed with a certified check.)
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.43 - CERTIFICATE OF RESPONSIBILITY

Current through June 25, 2024
If a bid is more than $50,000, a Bidder must have a
						  Certificate of Responsibility Number in order to submit a bid, enter into a
						  Contract, or otherwise engage in or continue in this State in the business of a
						  public Contractor. Any Contractor submitting a bid for construction of public
						  works or public projects without a Certificate of Responsibility Number is
						  guilty of a misdemeanor. [
Mississippi Code 1972, Annotated
,
						  Section
						  31-3-21(2)]
If the bid is less than $50,000, a Certificate of
						  Responsibility Number is not required. The bidder must, however, make a
statement
on the outside/exterior of the envelope to the
						  effect that the bid enclosed does not exceed $50,000. [
Mississippi Code
						  1972, Annotated
, Section
						  31-3-21(2)]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.44 - NONRESIDENT CONTRACTOR

Current through June 25, 2024
Preference may or may not be given to resident
						  contractors. [
Mississippi Code 1972, Annotated
, Section
						  31-7-47]
						  A nonresident bidder domiciled in a state having laws granting preference to
						  local Contractors may be awarded Mississippi public contracts only on the same
						  basis as the nonresident bidder's state awards Contracts to Mississippi
						  Contractors bidding under similar circumstances; and resident Contractors
						  actually domiciled in Mississippi, be they corporate, individuals, or
						  partnerships, are to be granted preference over nonresidents in awarding of
						  Contracts in the same manner and to the same extent as provided by the laws of
						  the state of domicile of the nonresident. For the purposes of this section, a
						  foreign corporation which has qualified to do business in the State, in the
						  manner required by law prior to the advertising for bids, shall be considered
						  to be a resident Contractor. [
Mississippi Code 1972, Annotated
,
						  Section
						  31-3-21.]
In order to clarify that no law exists, the Bidder will
						  include with the Bid Proposal a statement on letterhead and signed by the same
						  person who signs the
Proposal Form
that no preference laws
						  exists in that state.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.45 - RECEIPT OF BIDS

Current through June 25, 2024
The date, time and place of the bid opening are stated
						  in the
Advertisement for Bids
. Generally, the Bureau receives
						  bids until 2:00:00 p.m. and opens bids shortly thereafter on Tuesdays and
						  Thursdays, for construction, in the Bureau's office. Furniture and Equipment
						  bids are usually received until 2:00:00 p.m. and opened shortly thereafter on
						  Wednesdays in the Bureau's office.
When mainly local bidding is anticipated, bids may be
						  opened at the Project location. This change will be indicated in the
						  Advertisement for Bids.
It is the responsibility of the Bidder to deliver his
						  sealed bid to the appointed place prior to the announced time for the opening
						  of bids. Late delivery of a bid for any reason, including late delivery by the
						  U.S. Mail, Federal Express, UPS, etc. will disqualify the
						  bid.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-2.1-600.46 - MODIFICATIONS TO BID

Current through June 25, 2024
Modifications to Bids
* By writing on the outside of the sealed
									 envelope containing the bid
Bids may be modified prior to the bid opening in
						  writing. A facsimile (fax) will not be acceptable.