Kentucky Administrative Regulations › Title 600 - TRANSPORTATION CABINET › Chapter 6 - Professional Engineering and Related Services › Section 600 KAR 6:050 - Procurement bulletins and advertisement for selection of professional firms for engineering or engineering-related services

Current through Register Vol. 51, No. 1, July 1, 2024
RELATES TO: KRS 45A.800-45A.835,  23 C.F.R. 172, 23 U.S.C. sec. 112(b)(2)
NECESSITY, FUNCTION, AND CONFORMITY: KRS 45A.807(2) requires
				the Transportation Cabinet to promulgate administrative regulations to
				implement its procurement of engineering services pursuant to KRS 45A.800 to
				45A.835. This administrative regulation establishes the procedure to be used by
				the Transportation Cabinet for issuing public notice of the need for
				engineering or engineering-related services in accordance with KRS 45A.800 to
				45A.835.
Section 1. Preparation of a
			 Procurement Bulletin.
(1) If the
			 Transportation Cabinet has need of engineering or engineering-related services,
			 it shall prepare a procurement bulletin announcing its intentions.
(2) A procurement bulletin prepared by the
			 cabinet shall include a request for proposal for each project anticipated being
			 contracted during a specified period of time. The request for proposal shall
			 include the following:
(a) The general scope
			 of the project as provided by the user division;
(b) A discussion of procedures to follow for
			 submission of a proposal on the project;
(c) An anticipated project schedule as
			 provided by the user division;
(d)
			 Any requirements for DBE utilization;
(e) Deadline for filing a response;
(f) The evaluation factors and their relative
			 weights on which a response shall be evaluated by the Selection
			 Committee;
(g) A timetable for the
			 selection committee's meetings for the project;
(h) A list of all firms prequalified pursuant
			 to  600 KAR 6:040 in each applicable category as of the date of the
			 bulletin;
(i) A list of the firms
			 prequalified pursuant to  600 KAR 6:040 and certified as a DBE as of the date of
			 the bulletin;
(j) If established in
			 advance by the State Highway Engineer, the maximum fee for consultant services
			 for the project;
(k) If
			 appropriate, the item numbers from the "six (6) year plan"; and
(l) The items required by KRS 45A.825(2)(b).
(3) A
			 copy of the procurement bulletin shall be made available to each firm
			 prequalified in a category to perform engineering or engineering-related
			 services for the cabinet.
(4) The
			 procurement bulletin may require the initial solicitation of a complete work
			 price and qualification proposal.
(5) A procurement bulletin for statewide
			 engineering or engineering-related services may specify that more than one (1)
			 firm may be selected to provide the services requested in the
			 bulletin.
(6)
(a) The user division or office shall
			 recommend the evaluation factors and relative weights to the Transportation
			 Cabinet Secretary. Unless unique or particularly complex circumstances exist,
			 the evaluation factors shall be selected from the list established in this
			 paragraph. The Transportation Cabinet Secretary, or designee, shall approve the
			 evaluation factors and relative weighting placed on each of the factors that
			 appear in a procurement bulletin for selection of a professional firm for
			 engineering or engineering-related services. The evaluation factors shall
			 include the:
1. Relative experience of
			 professional personnel assigned to the project team with highway projects or
			 projects on another mode of transportation or intermodal transportation
			 projects for:
a. The Kentucky Transportation
			 Cabinet; or
b. Federal, local or
			 other state governmental agencies;
2. Capacity to comply with the project
			 schedule;
3. Past record of
			 performance on a project of similar type and complexity;
4. Project approach and proposed procedures
			 to accomplish the services for the project;
5. Location where the work will be
			 performed;
6. Special or unique
			 expertise;
7. Special or unique
			 equipment; and
8. Familiarity with
			 geographic areas and resources.
(b) The weighting of each factor shall be
			 published in the announcement for the specific project.
(7) In addition to publishing a procurement
			 bulletin, the cabinet may place an advertisement of the cabinet's need for
			 engineering or engineering-related services and availability of the procurement
			 bulletin in two (2) newspapers of general, multicounty circulation and one (1)
			 newspaper which has minorities as its targeted readership.