reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 11 - (1K) Rights › Section 32-24-11.06 - Grievance/ Complaint Procedures

Current through June 25, 2024
The grievance procedures for clients of the REACH Center are adapted from the Hearing Policy in the Mississippi Department of Rehabilitation Services Vocational Rehabilitation/Vocational Rehabilitation for the Blind Policy Manual. This information is in the
Client Handbook
and is explained to all clients at the beginning of the services.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 12 - (1L) Accessibility › Section 32-24-12.00 - Location of Facility

Current through June 25, 2024
The Center is geographically located in the northern part of the state and in an area in the community that is readily accessible to clients, staff, and visitors. The facility is designed to provide adequate parking, dining areas, and other common services. Areas in the physical plant are designated for counseling, testing, instruction, training, residential and administrative services.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 12 - (1L) Accessibility › Section 32-24-12.02 - Measuring Accessibility

Current through June 25, 2024
Resources for assessing accessibility include, but are not limited to:
1. MDRS Assistive
				Technology Staff
2. AMRC Client
				Management Staffings
3. AMRC Client
				Exit Interviews
4. AMRC Client
				Follow-up Survey
5. AMRC Annual
				Survey
6. Director/Clients
				Meetings
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.01 - Confidential Records

Current through June 25, 2024
Examples of confidential records include, but are not limited to, client files, performance appraisal information on individual employees, employee reprimands/commendations, personnel and training records, I-9 information, and accounting and budget information.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.02 - Records Protection Policy

Current through June 25, 2024
The REACH Center for the Blind takes precautions to protect all confidential administrative and case records by the following steps:
1. Access to confidential records is limited
				to the Center Director, the Assistant Center Director, the Program Manager
				designated to monitor the client's progress, and the office administrative
				assistant assigned to maintain client files.
2. The REACH Center for the Blind maintains a
				policy for persons being served to access his/her record. Anyone desiring part
				or all of his or her record needs to inform the Center Program Manager of this.
				The Program Manager will review the record, and, in the normal course of
				events, will inform the Center Director of this fact and release the records.
				Under federal law, certain rare circumstances may trigger a medical
				professional or legal review. If this is the case, the person being served or
				their representative will be informed of this, and the review will take place
				as quickly as possible.
3. A
				generally accepted filing system for such records is maintained at all
				times.
4. A check in/check out
				system for all files and records is maintained when files are removed from the
				area where files are kept. A staff person in the area where such records are
				kept is designated as responsible for control and accounting for such
				records.
5. During the workday, all
				records are kept in a supervised office in metal files or storage cabinets with
				reasonable protection against fire, water damage, and other hazards taken. The
				file area is locked and secured after working hours.
6. MDRS network back up on the server and
				hard copies are retained for all electronic records to ensure protection of
				such records against loss.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.03 - Records Retention/Disposal Policy

Current through June 25, 2024
All confidential administrative and case records are kept for a minimum of three years with the exception of certain accounting records which are retained indefinitely. (
Reference: OVR/OVRB Policy and Procedures Manual
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.04 - Personnel File Contents

Current through June 25, 2024
Each Center employee has a permanent personnel file to retain the employment application, job description (may include a Job Content Questionnaire), verification of credentials, performance appraisals, payroll deductions, salary, and position changes, etc. The official records for State Service Personnel are maintained at the MDRS central office. A supplemental personnel file is maintained at the Center and includes copies of annual performance appraisals and feedback, attendance/leave information, flex time forms and job description.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.05 - Retention of Referral Information

Current through June 25, 2024
If a client does not report on the scheduled admission date, the
referring
counselor is notified in writing immediately. If the client is not rescheduled for entry, the Center retains the referral information in a "No Show" file.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.07 - Single Case Record

Current through June 25, 2024
Each client has a hard copy individual case file. During their stay at the Center, the Center Nurse maintains a separate medical file. Upon completion of the program of services, the medical file is combined with the case file. Records are clear, complete and current. Reports are objective and distinguish fact from opinion. Records confirm in writing that all recommended and planned services have been carried out or there is documentation as to reason not completed.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.08 - Organization of Material in Case Record

Current through June 25, 2024
The client record is divided into four sections. After the initial referral information, all subsequent information is filed in inverse chronological order based on date of receipt.
Section One
contains the original referral documents, including: initial referral material and the client data sheet,.
Section Two
contains general information originated at intake and while the client is in the Center, including the following forms: Initial Intake, Orientation Checklist, Fire Exit, Picture Release, Permission to Leave the Center (if applicable), IAP and/or IVEP, Counselor Correspondence, Cane/Noir, Informed Consent, Alcohol and Drug Testing, Running Records, and all correspondence concerning the client including any received from the district counselor.
Section Three
covers information obtained at exit as well as certain supplemental services provided by the Center. This information includes: Exit Interview, Follow-up Questionnaire and, if applicable, Psychiatric Case Notes, Medical Consent Form and medical records.
Section Four
contains all Center generated reports and includes: Psychological Reports, Vocational Evaluation Report, Instructors' Reports, and Staffing Checklist.
When a client has exited from the Center, Sections One and Two are placed together on the left side of the file with a colored section divider between the two sections. Sections Three and Four are placed together on the right side of the file with a colored section divider between each section.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.09 - Case Record Requirements

Current through June 25, 2024
A case file should include the following:
1. Case identification data
2. Name and address of client's guardian, if
				appropriate
3. Pertinent history,
				diagnosis of disability, limitations, special needs (e.g., communication), and
				desired outcomes/expectations
4.
				Prescribed medications, the name of the prescribing physician and other
				relevant medical information
5.
				Reports of initial and ongoing assessments
6. Reports from referring sources
7. Reports from outside consultants
8. Designation of program manager
9. Evidence of the direct involvement of the
				person served in the decision making process related to his/her
				program.
10. Reports of staff
				conferences and, if held, family conferences
11. Client's individual PAT objectives for
				each instructional area
12.
				Progress reports from each service area (signed and dated)
13. Pertinent correspondence
14. Release forms
15. Exit interview
16. Follow-up reports
In addition to the above, for clients who receive Vocational
				  Evaluation services, case records will include the following:
1. Potential employment goals
2. IVEP (Individualized Vocational Evaluation
				Plan)
3. Documentation of
				evaluation results that pertain to work tolerance (physical/mental tolerance,
				persistence in work/physical activity).
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.10 - Case Recording

Current through June 25, 2024
All files are kept current. Information is recorded within 48 hours of the event and exit reports within ten working days following termination/completion of program. Individual instructional areas may maintain work sheets pertinent to that area to record information. However this does not replace the main case record. These work sheets are secured to protect the confidentiality of the information.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 13 - (1M) Information Measurement and Management › Section 32-24-13.12 - Case Review (Quality Assurance)

Current through June 25, 2024
The Center provides a bi-annual internal quality assurance and record keeping review of client files. The Assistant Director for Client Services performs the quality assurance analysis and provides a written report to the Center Director. A representative sampling is reviewed. This sampling is taken from cases that were active and/or closed during the period being reviewed. Results of findings are shared with members of the psychosocial committee.
The Assistant Director for Client Services is responsible for the case reviews and provides the Center Director reports of the findings with recommendations for improvement. Upon approval by the Center Director, the Assistant Director for Client Services will initiate any corrective action indicated by the report. The review of case quality assesses the following:
1. Each service began at
				the appropriate time
2. Appropriate
				services were provided for an adequate duration
3. Appropriate goals were stated for each
				service
4. Services produced the
				desired results in terms of program goals and the needs and preferences of the
				individual
5. The person served
				participated in program planning
6.
				All required and appropriate documents are contained in the file
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 14 - (1N) Performance Improvements

Current through June 25, 2024
Various management records and reports generated by the Center are used to guide the operation, support the assessment and improvement in quality of services, measure and communicate performance, and reflect the current status of the Center.
The Center Director presents and interprets operating reports, including those reflecting the efficiency and effectiveness of the Center. These reports include, but are not limited to, the following:
1. Annual Outcomes Management
			 Report
2. Outcome Measurement
			 System Results
3. Financial
			 Statements
4. Strategic Management
			 Plan Reports
5. Personnel
			 Reports
6. Program Quality
			 Assessment
7. Monthly Reports
8.
These results are supplied to the REACH Center Governing
				Authority and to the OVRB Director who presents them to the MDRS Executive
				Director. These presentations provide an opportunity for policy and operational
				review, analysis, and action.
The Center Director analyzes management reports and compares
				performance against budgetary, administrative, and professional standards. In
				addition, the Center
Director analyzes the extent to which the Center's goals and
				objectives are being attained. The results of these activities are used by the
				Center Director to initiate appropriate preventive, pro-active, or corrective
				measures.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 15 - (1O) Client Services › Section 32-24-15.00 - GENERAL SERVICE INFORMATION

Current through June 25, 2024
The information in the following section contains procedures that are common to each of the primary service areas of the Center Personal Adjustment Training, Vocational Evaluation, and Low Vision.
A. Referrals
Service requests are submitted to the Center via AACE (the
				  Automated Accessible Case Environment) electronic local area network of MDRS.
				  Some outside third party sources continue to utilize the AMRC-01 paper form.
				  The Assistant Director for Client Services sets the entry date. The VRB/IL
				  counselor or third-party sponsor provides copies of the following information
				  when making a service request from the Center:
1. Medical information including an eye
				report, general medical, psychiatric, and/or psychological reports pertinent to
				the individual client. In some cases the Center may require more recent and/or
				detailed information than the counselor has required to establish eligibility.
				This information may be needed to determine a client's ability to benefit and
				participate in a residential program and ensures that the client and others are
				not jeopardized by being placed in an inappropriate assessment or class
				assignment.
2. School records,
				including IEP for all Transition Students, if available.
3. Previous vocational evaluation and/or work
				adjustment reports if available.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 15 - (1O) Client Services › Section 32-24-15.01 - Personal Adjustment Training (PAT) Services

Current through June 25, 2024
Personal Adjustment Training is an array of services provided directly at the REACH Center for the Blind and through linkage with other resources in the community which takes into consideration the needs of the individual served and that person's family, the informed choices of the individual, and the unique socioeconomic, and cultural needs of those served. PAT services result in increased inclusion in community activities, increased or maintained ability to perform activities of daily living, and increased self-direction, self-determination, self-reliance, and self-esteem.
A. PAT Admission Criteria
The requirements for entrance to personal adjustment training
				  services are as follows:
1. Has VR/VRB
				or other 3rd party sponsorship
2.
				Is at least 16 years of age
3. Has
				prior medical and/or psychological evaluation appropriate to disabling
				condition(s)
4. Is not dangerous to
				self and/or others
5. Is free of
				any acute medical and or psychological conditions
6. Is able to care for his/her own personal
				needs
7. Has specifically
				identified functional limitations to independence and/or employment that
				require PAT services
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 15 - (1O) Client Services › Section 32-24-15.02 - Comprehensive Vocational Evaluation Services

Current through June 25, 2024
Vocational Evaluation is a comprehensive process that systematically utilizes formal testing instruments for assessment and vocational exploration. The purpose is to assist the person with vocational development leading to employment options. Vocational Evaluation incorporates medical, psychological, social, vocational, cultural, assistive technology, and economic data into the process of evaluation.
A. Vocational Evaluation Admission Criteria
The requirements for Vocational Evaluation are as
				  follows:
1. Client has VR/VRB or 3rd
				party sponsorship
2. Is at least 16
				years of age
3. Has prior medical
				evaluation appropriate to disabling condition(s)
4. Is free of any acute medical and/or
				psychological conditions
5. Is not
				dangerous to self and/or others
6.
				Is able to care for personal needs
7. Vocational potential is
				uncertain
8. Adjustment service
				needs have not been determined
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 15 - (1O) Client Services › Section 32-24-15.03 - Low Vision Services

Current through June 25, 2024
The Low Vision Program at the REACH Center for the Blind was developed to allow persons with significant visual loss to be evaluated to determine if aids, appliances, devices, or equipment exists that will enhance their ability to confidently and independently pursue their careers and private lives.
Technology is available in many forms, ranging from various types of magnifiers, lamps, to high-tech items and closed circuit television reading systems and specially modified computer systems. When it is determined that a client will need computer equipment, the program manager contacts the district counselor for referral to MDRS Office of Assistive Technology.
A. Low Vision Admission Criteria
To receive Low-Vision services, a client must:
1. Have VR/VRB or 3rd party
				sponsorship
2. Be at least 16 years
				of age
3. Have specific request for
				low vision services by the referral source
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 15 - (1O) Client Services › Section 32-24-15.04 - Additional "Special" Services

Current through June 25, 2024
The center offers the following additional "special" services on an adjusted per diem when space and schedule permits to clients of the MDRS Independent Living Program for the Older Blind and third party payers:
1. On-site orientation and mobility at the
				individual's work place.
2.
				Computer training in specific skill areas such as E-mail, Internet use,
				etc.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 15 - (1O) Client Services › Appendix 32-24-15-A

Current through June 25, 2024
Accessibility Reports
Action Taken From Stakeholders Input
Annual Survey
Budget
Cash Management Policies
Client Group Meeting/Training/Activities
Client/Director Meetings
Clients Referred for Concurrent Ancillary Services
Code of Ethics / Our Mission Statement
Community Involvement (Clients)
Consultants / Referral Resources
Daily Maintenance on Building
Dietary Procedures
Donations / Contributions Lions Club/Other
Dorm Supervisors
Drills
Employee Handbook and Standards of Conduct
External Inspection
Facility Advisory Committee
Fee for Service Schedule
Governing Authority
Guidelines on Legal Issues
Health Policies and Procedures
Human Resources
Incident / Accident Reports
Ineligible Individuals
Interagency Agreement / Collaboration
Letters of Appreciation Clients and Staff
MDRS-Board Members
Monthly Reports
Outcomes Measurement System (3 folders)
Psychosocial Meeting Minutes and Staffing Schedule
Public Information and Outreach
Public Meetings for State Plans
Quality Assurance
Resource Material: Professional / Education
Rights of Persons Served
Safety Policies and Procedures
Staff Development/Training
Staff Meeting Minutes
Staff Outreach
Strategic Management Plans
Technology and Computers
Volunteer / Intern Program
Supplemental Documentation / Resources
REACH Center for the Blind Manual
REACH Center for the Blind Personnel Files
Blank Forms Book
Executive Memoranda File
MDRS / HRD Policies Notebook
OVR / OVRB Policy and Procedures Manual
State Personnel Board (SPB) Employee Handbook
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 15 - (1O) Client Services › Appendix 32-24-15-B - Code of Ethics

Current through June 25, 2024
1.
MORAL AND ETHICAL STANDARDS
The employees of REACH Center for the Blind and the members
				  of the REACH Center governance authority shall behave in a moral and ethical
				  manner in the conduct of their specific roles.
2.
BUSINESS / FINANCIAL
				STANDARDS
The REACH Center for the Blind shall conduct its
				  business/financial practices in the ethical manner, in keeping with generally
				  accepted business/financial principles.
3.
MARKETING
				STANDARDS
The REACH Center for the Blind shall conduct its marketing
				  activities in a moral and ethical manner. Public information and outreach
				  activities shall be honest, accurate, and positive in the depiction of
				  individuals with disabilities.
4.
TREATMENT OF THE PERSONS
				SERVED AND OTHER COMMUNITY MEMBERS
The employees of REACH Center for the Blind shall respect the
				  dignity and worth of all individuals with whom they work. The primary ethical
				  obligation of REACH Center for the Blind employees is to their consumers; or
				  those persons who are directly receiving their services. REACH Center employees
				  will endeavor at all times to protect each consumer's welfare and to place this
				  interest above their own.
5.
PROFESSIONAL
				RELATIONSHIPS
Interpersonal cooperative relationships shall be seen as
				  vital in achieving optimum benefits for consumers. Professionals shall respect
				  the value and roles of professionals and staff in other disciplines and act
				  with integrity in their relationships with professional colleagues,
				  organizations, agencies, referral sources and related disciplines.
6.
CONFIDENTIALITY
The employee of REACH Center for the Blind shall respect the
				  confidentiality of information obtained from consumers in the course of their
				  work.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 1 - Names, Purpose and Duties › Rule 32-101-1.1 - Name

Current through June 25, 2024
Pursuant to Miss. Code Ann. 43-3-103 this body shall be known as the Board of Directors (Board) for Mississippi Industries for the Blind (MIB), an agency of the state of Mississippi created by Miss. Code Ann. 43-3-101 et seq.
Miss. Code Ann. §
										43-3-103 (Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 1 - Names, Purpose and Duties › Rule 32-101-1.2 - Purpose

Current through June 25, 2024
The purpose of the Board, which is set out in Miss. Code Ann. 43-3-103 is to govern MIB in conformity with Federal rules and regulations and the laws of the state of Mississippi and the United States of America.
Miss. Code Ann. §
										43-3-103 (Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 1 - Names, Purpose and Duties › Rule 32-101-1.3 - Duties of the Board

Current through June 25, 2024
A. To serve as the
				governing body for MIB by establishing and implementing a mission statement for
				MIB
B. To employ an Executive
				Director who shall serve as the executive and administrative head of MIB and to
				set said Executive Director's salary
C. To make and publish policies, rules and
				regulations as may be necessary for the effective administration and operation
				of MIB not inconsistent with the terms of Miss. Code Ann. 43-3-103 et seq. and
				the Federal rules and regulations and the laws of the state of Mississippi and
				the United States of America
D. To
				adopt and publish rules and regulations, in it's discretion, to establish a
				policy of sick leave with pay and personal leave with pay for MIB employees and
				to require that MIB offices be open and staffed on legal holidays as determined
				necessary by the Board of Directors
E. To meet quarterly
F. To annually elect officers
G. To act as advocate for MIB
H. To annually review all physical facilities
				of MIB
I. To annually review the
				financial status of MIB including all contracts and the profits
				therefrom
J. To annually review the
				personnel manual of MIB
Miss. Code Ann. §
										43-3-103 (Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 2 - Membership › Rule 32-101-2.1 - Composition of Board

Current through June 25, 2024
The membership of the Board is established by Miss. Code Ann. 43-3-103
Miss. Code Ann. §
										43-3-103 (Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 2 - Membership › Rule 32-101-2.2 - Appointment and Approval

Current through June 25, 2024
Miss. Code Ann. 43-3-103 sets out who shall appoint the various members of the Board. All Board members must be approved by the Mississippi State Senate.
Miss. Code Ann. §
										43-3-103 (Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 2 - Membership › Rule 32-101-2.3 - Vacancies

Current through June 25, 2024
A. The Chair shall sign a letter addressed to
				the Governor and Lt. Governor by November 1 of each year reminding them of the
				Board member positions for which they will need to nominate someone for the
				upcoming year, such letters will be prepared by the Executive
				Director.
B. If a vacancy occurs
				through resignation or dismissal for failure to attend meetings, and then the
				Chair will notify the appointing authority within thirty (30) days of said
				resignation or dismissal of the necessity to nominate another person to fill
				that position.
Miss. Code Ann. §
										43-3-103 (Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 2 - Membership › Rule 32-101-2.4 - Compensation of Board Members

Current through June 25, 2024
Compensation for the Board will include travel and per diem for Board meetings and for any other expenses pre-approved by a vote of the Board or the Chair and the Executive Director.
Miss. Code Ann. §
										25-3-41 (Rev. 2010); §
										25-3-69 (Rev.
				  2010)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 3 - Meetings of the Board › Rule 32-101-3.1 - Overview

Current through June 25, 2024
A. Meetings will conform to the Mississippi
				Open Meetings Act at Miss. Code Ann. 25-41-1 et seq.
B. Meetings will be conducted pursuant to the
				latest version of
Roberts Rules of Order
				revised
.
Miss. Code Ann. §
										25-41-1 (Rev.
				  2010)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 3 - Meetings of the Board › Rule 32-101-3.2 - Regularly Scheduled Meetings

Current through June 25, 2024
A. The Board will
				hold four (4) regular meetings annually with the dates of these meetings being
				set for the next fiscal year at the first meeting held after July 1 of each
				year.
B. The secretary to the Board
				will be required to post notice of regular meetings at all MIB facilities at
				least fifteen (15) calendar days prior to the meeting date and to distribute
				the same notice to other agencies and organizations as designated by the
				Board.
C. The date of a regularly
				scheduled meeting can only be changed by agreement of a majority of Board
				members and must be published in the same manner with the new time, date, and
				place of the next regularly scheduled meeting at least five (5) working days
				prior to said meeting.
Miss. Code Ann. §
										43-3-103(4)
				  (b)(Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 3 - Meetings of the Board › Rule 32-101-3.3 - Called Meetings

Current through June 25, 2024
Notice for any called special meetings shall be posted in a prominent place available to examination and inspection by the general public in the building in which MIB normally meets within one (1) hour after such meeting is called. A copy of the notice shall be made part of the minutes.
Miss. Code Ann. §
										25-41-13 (Rev.
				  2010)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 3 - Meetings of the Board › Rule 32-101-3.4 - Quorum

Current through June 25, 2024
A quorum is a minimum of four (4) Board members.
Miss. Code Ann. §
										43-3-103(4)
				  (b)(Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 3 - Meetings of the Board › Rule 32-101-3.5 - Attendance

Current through June 25, 2024
A. If unable to attend meeting, a Board
				member must notify the Chair or the Executive Director as soon as
				possible.
B. If anyone misses more
				than two (2) consecutive regularly scheduled meetings a majority of the Board
				may call for his or her resignation. If a majority of the Board votes to do so,
				the person responsible for appointing the absentee member shall be notified in
				writing of the member's failure to attend and the appointing authority shall be
				requested by the Executive Director to fill the vacancy.
C. A quorum (majority) must be in attendance
				to conduct business.
Miss. Code Ann. §
										43-3-103(4)
				  (b)(Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 3 - Meetings of the Board › Rule 32-101-3.6 - Public Access to the Board

Current through June 25, 2024
A. Members of the
				public are welcome to attend all meetings of the Board except for executive
				sessions
B. Members of the public
				who would like to address the Board must submit their agenda item in writing to
				the Executive Director at least ten (10) working days before the Board meeting.
				Unless otherwise granted by the Board, the public will have five (5) minutes to
				address the Board. Personnel matters are considered confidential and will be
				brought before the Board in executive session in compliance with Section
				 25-41-7(4) (a),
				Miss. Code Ann. as amended.
C.
				Individuals who wish to be included on the Board's agenda must submit a written
				request to the Board on the Agenda Request Form provided by the Board's
				administrative assistant. The Secretary to the Board must receive this request
				at least ten (10) working days prior to the regularly scheduled Board meeting.
				Only the individual signing the Agenda Request Form will be recognized by the
				Board to speak for the five (5) minute period, unless otherwise granted by the
				Board.
Miss. Code Ann. §
										43-3-103(4)
				  (b)(Rev. 2009); §
										25-41-1, et. seq. (Rev.
				  2010)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 3 - Meetings of the Board › Rule 32-101-3.7 - Teleconference Meeting

Current through June 25, 2024
A. Section
				 25-41-5, Miss. Code Ann. (1972) as
				amended provides that a public body may conduct a meeting through
				teleconference or video means. A quorum of a public body as prescribed by law
				may be at different locations for the purpose of conducting a meeting through
				teleconference or video means provided participation is available to the
				general public. Notice of any teleconference or video meetings shall be
				provided at least five (5) days in advance of the date scheduled for the
				meeting. The notice shall include the date, time, place and purpose for the
				meeting and shall identify the locations for the meeting. All locations shall
				be made accessible to the public. All persons attending the meeting at any of
				the meeting locations shall be afforded the same opportunity to address the
				public body as persons attending the primary or central location. Any
				interruption in the teleconference or video broadcast of the meeting shall
				result in the suspension of action at the meeting until repairs are made and
				public access restored.
B. Votes
				taken during teleconference or video means shall be recorded be name in
				roll-call fashion and included in the minutes. Minutes of all meetings held by
				teleconference or video means shall be recorded as required by Section
				 25-41-11, Miss. Code Ann. (1972)
				as amended. Personnel matters are considered confidential and will be brought
				before the Board in executive session in compliance with Section
				 25-41-7(4) (a),
				Miss. Code Ann. (1972) as amended.
C. The public body shall make an audio
				recording of the meeting, if a teleconference medium is used, or an
				audio/visual recording, if the meeting is held by video means. The recording
				shall be preserved by the public body for a period of three (3) years following
				the date of the meeting and shall be available to the public.
D. An agenda and materials that will be
				distributed to members of the public body and that have been made available to
				the staff of the public body in sufficient time for duplication and forwarding
				to all locations where public access will be provided shall be made available
				to the public at the time of the meeting.
Miss. Code Ann. §
										25-41-5 (Rev.
				  2010)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 3 - Meetings of the Board › Rule 32-101-3.8 - Order of Business

Current through June 25, 2024
The order of business for each regular and special meeting shall generally be recommended by the Executive Director and at the pleasure of the Chair. Board members wishing a particular item on the agenda must notify the Executive Director at least ten (10) working days prior to the meeting. The agenda will be available in alternate formats, i.e. Braille/large print upon request.
Miss. Code Ann. §
										43-3-103(4)
				  (b)(Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 4 - Officers and Duties › Rule 32-101-4.2 - Election and Term

Current through June 25, 2024
A. Officers shall
				be elected at the first meeting after July 1 of each year or at the next
				regularly scheduled meeting after a vacancy occurs.
B. Chair and Vice Chair are elected in terms
				of one (1) year. Each officer may not serve more than two (2) consecutive
				terms.
Miss. Code Ann. §
										43-3-103(4)
				  (b)(Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 4 - Officers and Duties › Rule 32-101-4.3 - Duties

Current through June 25, 2024
A. The Chair shall:
a) Preside at all Board meetings
b) Sign the approved minutes of all meetings
				chaired
c) Consult with the
				Executive Director and other Board members to set the agenda for said
				meeting
d) Ensure that dates,
				times, places of meetings shall be posted pursuant to the Open Meetings
				Act
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 5 - Record Keeping › Rule 32-101-5.1 - Minutes

Current through June 25, 2024
A. It is required that minutes be kept of all
				business conducted at Board meetings, except for discussion held during
				executive sessions in accordance with Miss. Code Ann. 25-41-7
B. All written reports submitted at a Board
				meeting shall be attached to that meeting's minutes. Such reports will be
				available in alternate formats upon request.
C. Minutes shall reflect all who attended
				that meeting, all Board members who are absent, and all business conducted at
				that meeting except for discussions held during executive session in accordance
				with Miss. Code Ann. 25-41-7.
D.
				Minutes of a Board meeting must be approved by the Board within the next two
				(2) consecutive regularly scheduled Board meetings.
E. Minutes of the Board which have been
				approved will be signed by the person chairing said meeting and the Secretary
				to the Board who shall be responsible for maintaining and storing said
				minutes.
F. Corrections approved by
				the Board will be the responsibility of the Board's Administrative Assistant
				who acts as the Board's secretary. Such corrected minutes will be distributed
				prior to the next regularly scheduled Board meeting.
Miss. Code Ann. §
										25-41-11 (Rev.
				  2010)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 6 - Rules and Procedures › Rule 32-101-6.1 - Approval

Current through June 25, 2024
A. Rules and procedures will be available in
				alternate formats, i.e. Braille/large print.
B. Rules and procedures must be approved by a
				majority of the Board.
Miss. Code Ann. §
										43-3-103(c)
				  (D)(Rev.
				  2009)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 6 - Rules and Procedures › Rule 32-101-6.2 - Amendments

Current through June 25, 2024
A. Proposed amendments to these rules and
				procedures must be submitted in writing to the Board at least thirty (30)
				calendar days prior to a regularly scheduled meeting.
B. All amendments will require a majority of
				the Board for approval.
C. All
				amendments to rules will comply with Administrative Procedures Act, Section
				 25-43-1. 101, et seq.
D. All amendments to the Board's rules and
				procedures will be available in alternate formats, i.e. Braille/large print and
				will comply with Administrative Procedures Act, Section
				 25-43-1. 101, et seq.
Miss. Code Ann. §
				  43-103 (4) (b) (Rev. 2009); §
										25-43-1.101, et. seq.
				  (Rev.2010)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 1 - Introductory Provisions › Subchapter 1 - Scope of Regulations › Rule 33-1-1.1.1

Current through June 25, 2024
These regulations, adopted pursuant to Section
					 41-3-16,
					 Mississippi Code of 1972, as amended, will govern the Local Governments and
					 Rural Drinking Water Systems Emergency Loan Fund (DWSELF) Program. These
					 regulations may be superseded by the DWSELF loan agreement, when a variance or
					 exception is made by the Board, and when not in conflict with any state or
					 federal laws or executive orders.
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 1 - Introductory Provisions › Subchapter 2 - Effective Date of Regulations › Rule 33-1-1.2.1

Current through June 25, 2024
These amended regulations are effective October 12, 2000
					 May 11, 2007.
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 2 - Program Requirements › Subchapter 1 - Eligible Applicant Determination › Rule 33-1-2.1.1

Current through June 25, 2024
To be eligible for financial assistance, an applicant must
					 meet the definition of an eligible applicant as described in Section I.C.(12)
					 of this regulation, as determined by the Department.
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 2 - Program Requirements › Subchapter 2 - DWSELF Uses › Rule 33-1-2.2.1

Current through June 25, 2024
The Emergency Loan Fund may be used for the following
					 purposes, as determined by the Board:
1. To make emergency loans to eligible
				  applicants in making necessary repairs to existing drinking water systems to
				  meet the emergency;
2. To make
				  emergency loans to eligible applicants in completing construction needed to
				  provide a permanent correction to the problems which caused the
				  emergency;
3. For the reasonable
				  costs of administering the DWSELF program and/or the DWSIRLF program and
				  conducting activities under the act; and
4. To earn interest on fund
				  accounts.
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 2 - Program Requirements › Subchapter 3 - Project Priority › Rule 33-1-2.3.1

Current through June 25, 2024
These funds will be obligated on a first-come,
					 first-served basis in order of those eligible applicants which complete all
					 actions necessary to receive a loan award, for eligible projects meeting the
					 definition of an emergency, as defined in these regulations.
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 2 - Program Requirements › Subchapter 3 - Project Priority › Rule 33-1-2.3.2

Current through June 25, 2024
The Board will be the judge of whether a proposed project
					 meets the definition of an emergency project and whether all actions necessary
					 for loan award have been completed.
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 2 - Program Requirements › Subchapter 4 - DWSELF Financing › Rule 33-1-2.4.1

Current through June 25, 2024
The DWSELF has been established to provide loans to assist
					 eligible applicants in making emergency repairs to existing drinking water
					 systems and may, with Board approval, include new construction needed to
					 provide a permanent correction to the problems which caused the emergency.
					 Basic DWSELF financing requirements are as follows:
1. DWSELF loans may be limited at the
				  discretion of the Board based on funds availability or as otherwise established
				  by State law.
2. Loans will be made
				  at the interest rate determined by the Board.
3. Monthly principal and interest repayments
				  will commence as further described in Section III.F of this regulation, and all
				  loans will be fully amortized not later than five (5) years after project
				  completion.
4. Except for program
				  administration expenses, funds will not be disbursed from the emergency loan
				  fund without first entering into a legal and binding commitment with the
				  Board.
5. The fund will be credited
				  with all repayments of principal and interest on all loans.
6. The applicant must not be in violation of,
				  or delinquent on, any provisions of a previously awarded DWSELF or DWSIRLF loan
				  agreement
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 2 - Program Requirements › Subchapter 5 - Responsibility › Rule 33-1-2.5.1

Current through June 25, 2024
The applicant/loan recipient is responsible for the proper
					 planning, design, construction, operation, maintenance, replacement,
					 performance, and fiscal integrity of the project. The Department's approval of
					 any document does not relieve the applicant/loan recipient or any others of any
					 liabilities or responsibilities. Department approval of any document is for
					 loan eligibility/allowability purposes only and does not establish or convey
					 any such liability or responsibility.
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 2 - Program Requirements › Subchapter 6 - Other Approvals › Rule 33-1-2.6.1

Current through June 25, 2024
The applicant (or loan recipient) must obtain approval of
					 all necessary documents from each state, local, and federal agency having
					 jurisdiction over or funding in the project, if so required by that
					 agency.
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 3 - Project Requirements › Subchapter 1 - Application for DWSELF Loan › Rule 33-1-3.1.1 - Project Budget Period

Current through June 25, 2024
1. Costs for the
				  project must be incurred within the Project Budget Period established in the
				  loan agreement. When justified and approved by the Board, the Project Budget
				  Period may begin prior to loan award, but may not begin more than 30 days prior
				  to receipt of the loan application by the Department. If project costs are
				  incurred prior to loan offer, the prospective loan recipient agrees that he is
				  proceeding at his own risk and relieves the Board, the Department, and the
				  Department staff of all responsibility and liability should such costs later be
				  determined unallowable for any reason, or should such funding not become
				  available for any reason.
2. The
				  end of the Project Budget Period will coincide with the 30 day deadline
				  described in Section III.C.(9)(e) of this regulation.
Miss. Code Ann.
					 §
											41-3-16(3)(b)
Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 3 - Project Requirements › Subchapter 1 - Application for DWSELF Loan › Rule 33-1-3.1.2 - Obtaining a Loan Application

Current through June 25, 2024
Potential applicants may request a DWSELF loan application
					 package by calling the Department staff. The Department staff will fax and/or
					 mail the loan application package to the potential applicant.
Miss. Code Ann.
					 §
											41-3-16(3)(b)