Mississippi Administrative Code › Title 28 - Ports and Airports › Part 307 - By-Laws of the Mississippi State Port Authority at Gulfport › Chapter 1 - By-Laws › Rule 28-307-1.2 - Article II - Meetings

Current through June 25, 2024
A.
Regular
				Meetings
: Regular meetings of the Authority shall be held at least once
				a month at a time and date as the President shall designate. If a quorum is
				physically assembled at one location for the purpose of the regular meeting,
				additional Commissioners may participate in the meeting through teleconference
				or video. A work session may be held prior to regular business meeting, at such
				time as the President shall designate.
B.
Special Meetings
: Special
				meetings of the Authority shall be held at the call of the President and shall
				also be held on the written request of three Commissioners of the Authority.
				The notice of each special meeting shall include an agenda and state the
				purpose for which it is called, and only those matters included in the agenda
				shall be considered unless a quorum of the Commissioners are present and agree
				to take up other matters.
C.
Notice of Special Meeting
: Notice of meetings shall be provided in
				accordance with the requirements of the Mississippi Open Meetings Act (Miss.
				Code Ann. § 24-41-13,
et seq
.). In accordance with
				Section
				25-41-13,
				notice of special meetings shall provide the place, date, hour and subject
				matter of any recess meeting, adjourned meeting, interim meeting or any called
				special meeting shall be posted within one (1) hour after such meeting is
				called in a prominent place available to examination and inspection by the
				general public in the building in which the Authority's Board of Commissioner's
				normally meets. A copy of the notice shall be made a part of the minutes or
				other permanent official records of the Authority.
D.
Waiver
: The above
				requirements for notice may be waived by written waiver signed by a majority of
				the Commissioners of the Authority.
E.
Attendance of Executive
				Director
: The Executive Director or his duly appointed representative
				shall attend all meetings of the Authority unless otherwise directed by the
				Authority.
F.
Emergency Board
				Meetings
: A board meeting shall be allowed in the event of an emergency
				or urgency necessitating same. The meeting may be conducted by telephone or
				video and shall require notice to be posted within one hour of that meeting and
				that the procedure of notification be reasonably calculated to insure that a
				person could find out when and where that special meeting will be held; the
				meeting shall require a quorum of all the Commissioners, as provided in ARTICLE
				III, to take a vote or make a decision concerning business of the Authority.
				The determination of what constitutes a legitimate emergency or urgency
				necessitating such a board meeting shall be left to the discretion of the
				President of the board, subject to the Open Meetings Act (Miss. Code Ann.
				§
									25-41-1,
et seq
.). However, if the President shall be unavailable
				during the time of the emergency or urgency, it shall be within the power of
				any three (3) Commissioners of the Authority, who concur upon the emergency or
				urgency, to call a telephone board meeting. The nature of the emergency shall
				be stated in the Minutes of the meeting. Only the emergency or urgent matter(s)
				shall be discussed and/or voted upon during such a meeting. The management
				shall implement any action approved at the telephonic meeting, but the
				matter(s) shall be confirmed at the next regular meeting.
It shall be within the discretion of the President or, if the
				  President is unavailable, the above three (3) Commissioners to determine
				  whether the Executive Director or other persons shall be included in the
				  telephone board meeting.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21