Code of Maine Rules › 01 - DEPARTMENT OF AGRICULTURE, CONSERVATION AND FORESTRY › 670 - BUREAU OF PARKS AND LANDS › Chapter 8 - RULES FOR SNOWMOBILE CLUB TRAIL MAINTENANCE GRANT-IN-AID PROGRAM › Section 670-8-3 - TERMS AND CONDITIONS OF APPLICATION/AGREEMENT

Current through 2024-29, July 17, 2024
By applying for the grant, the applicant agrees to the
				  following conditions:
A. All grant
				money received under the program must be used for the sole purpose of
				maintaining the snowmobile trails specified in the grant application. Trail
				maintenance is defined as dragging, or smoothing the snow on the trail to
				remove the moguls or pot holes, trail brushing, building/repairing/replacing
				bridges, bulldozing, signing, construction and installation of gates. Payment
				is based on actual out-of-pocket expenses incurred in the trail maintenance
				process, including: reasonable labor expenses, and appropriate safety
				equipment, if a person is actually hired to work on the trails; reasonable
				hourly rate for equipment used, including groomers; or purchases of items such
				as plugs, drive belts, gas and oil; repairs to the snowmobile and drag,
				provided the damage occurred while grooming snowmobile trails specified in the
				application (only applicable when itemizing reimbursement request); backing
				material for signs, and bridge materials.
B. The club's trails must be established only
				on land that the club has received oral or written permission from the
				landowners (and tenants, where applicable) to use. By signing the application,
				the club president certifies that permission has been obtained for all trails
				included in the application.
C. The
				club and its members ensure, and will continue to ensure, that the trails and
				related facilities are safe, in good condition, and conform with all applicable
				laws and regulations, including obtaining all necessary permits, and erection
				of adequate trail signs shall be maintained, including as suggested by Bureau
				guidelines.
D. The trails must be
				open to the general public for snowmobile use. Landowners and tenants who gave
				permission to use the land have been notified the trails are open to the
				general public for snowmobile use. The trails are not part of a system that
				another club, municipality, or any other party has applied for or received a
				grant under this program..
E. A map
				of the trail location must be submitted with the application and will be
				incorporated into the agreement.
F.
				Applicants must submit a request for reimbursement form (supplied by the
				Bureau) to the Snowmobile Program. To have expenses considered for full
				reimbursement, the completed request must be received by the Bureau, or
				postmarked, no later than May 15th. Request forms postmarked after May 15th,
				forfeit 10% of the approved amount for each day the request is late, and may be
				subject to further reductions if the Bureau determines it no longer has the
				funds on hand to meet the request.
G. An explanation of expenditures must
				accompany the reimbursement request. Expenses incurred but not authorized for
				reimbursement should be listed separately from authorized expenses. All
				supporting materials (bills & invoices) must be retained by the grantee for
				three years, and must be submitted to the Snowmobile Program on request and
				available for audit by the Bureau. If the grantee does not comply with this
				requirement, the grantee forfeits and must return the grant received for those
				expenses.
H. The Bureau has sole
				discretion to determine if expenditures are permitted and reasonable and the
				club has complied with the terms of the agreement and all applicable laws,
				rules and regulations. After making this determination, the Bureau will pay the
				approved expenditures up to the amount stated in the application, provided
				funds are available in the appropriate Bureau account.
I. Title
				5 M.R.S.A.
				§784(2) provisions on
				nondiscrimination in employment apply to the agreement.
J. The club agrees not to assign, transfer,
				lease or encumber its rights or obligations under the agreement or to the
				trails, without the Bureau's prior written consent. The club shall indemnify,
				defend, and save the State and its employees harmless from and against any
				claims, losses, liabilities, costs, expenses, damages or other obligations of
				any nature in any way arising out of the use, occupation, maintenance, repair
				or development of any trails or related facilities or equipment used in
				connection with the trail maintenance or equipment funded under the agreement.
				The Bureau shall have no responsibility or liability for the maintenance or use
				of the trails, beyond the limits of the State sponsored Landowner Liability
				Insurance.
K. The State may at any
				time inspect any facilities or equipment used in connection with the
				agreement.
L. The club must be
				legally incorporated with the Secretary of State, Bureau of Corporations,
				Elections and Commissions and in good standing.