Mississippi Administrative Code › Title 21 - Law And Justice › Part 201 - Rules of the Mississippi Ethics Commission › Chapter 2 - Public Records Requests › Rule 21-201-2.5 - Inspection of records

Current through June 25, 2024
Consistent with other demands, the Ethics Commission shall
				  promptly provide space to inspect public records. No member of the public may
				  remove a document from the viewing area or disassemble or alter any document.
				  The requestor shall indicate which documents he or she wishes the public body
				  to copy.
The requestor must claim or review the assembled records
				  within thirty days of the Ethics Commissions notification to him or her that
				  the records are available for inspection or copying. The Ethics Commission will
				  notify the requestor in writing of this requirement and inform the requestor
				  that he or she should contact the public body to make arrangements to claim or
				  review the records. If the requestor or a representative of the requestor fails
				  to claim or review the records within the thirty-day period or make other
				  arrangements, the Ethics Commission may close the request and refile the
				  assembled records. Other public records requests can be processed ahead of a
				  subsequent request by the same person for the same or almost identical records,
				  which can be processed as a new request.
A. Providing copies of records. After
				inspection is complete, the public records officer or designee shall make the
				requested copies or arrange for copying.
B. Providing records in installments. When
				the request is for a large number of records, the public records officer or
				designee will provide access for inspection and copying in installments, if he
				or she reasonably determines that it would be practical to provide the records
				in that way. If, within thirty days, the requestor fails to inspect the entire
				set of records or one or more of the installments, the public records officer
				or designee may stop searching for the remaining records and close the
				request.
C. Completion of
				inspection. When the inspection of the requested records is complete and all
				requested copies are provided, the public records officer or designee will
				indicate that the Ethics Commission has completed a diligent search for the
				requested records and made any located nonexempt records available for
				inspection.
D. Closing withdrawn or
				abandoned request. When the requestor either withdraws the request or fails to
				fulfill his or her obligations to inspect the records or pay the deposit or
				final payment for the requested copies, the public records officer will close
				the request and indicate to the requestor that the Ethics Commission has closed
				the request.
E. Later discovered
				documents. If, after the Ethics Commission has informed the requestor that it
				has provided all available records, the Ethics Commission becomes aware of
				additional responsive documents existing at the time of the request, it will
				promptly inform the requestor of the additional documents and provide them on
				an expedited basis.
Section
				  25-61-5,
				  Miss. Code of 1972.