Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 8 - Collections Policy of the Mississippi Governor's Mansion › Rule 16-5-8.4 - Incoming Loans

Current through June 25, 2024
A.
Policy for
				Incoming Loans:
The Mansion does not accept incoming loans from institutions
				  or individuals due to the extensive facility use that occurs in the historic
				  section. The Mansion may borrow objects from other divisions of the Mississippi
				  Department of Archives and History for temporary exhibit and/or
				  research.
These objects are to be provided with the same professional
				  level of care afforded objects owned by the Mansion. Complete records on all
				  incoming loans are maintained by the Mansion curator.
B.
Objects in Temporary Custody as
				Distinguished from Loans:
The Mansion distinguishes between objects loaned to the
				  Mansion for exhibition and/or research and objects deposited in the temporary
				  custody of the Mansion for purposes such as identification, examination
				  (including copying and/or photography), or proposed acquisition. If such
				  temporary custody of an object is needed, then a Temporary Custody Receipt for
				  a maximum period of ninety days should be signed and dated by the object's
				  owner and either the Mansion curator or the Museum Division director. The
				  Temporary Custody Receipt will list the purpose of the deposit, the specified
				  time of the deposit, the method of return, and the terms of the custody
				  including the provision that insurance of the object is the responsibility of
				  the depositor unless otherwise specified.
The Mansion curator will be responsible for returning the
				  object to the owner according to the terms of the agreement of the custody and
				  for documenting the return. The Mansion curator will monitor all temporary
				  custody objects, document the safe return of such objects to owners (unless the
				  object(s) was a proposed acquisition subsequently accepted and accessioned into
				  the collection), and maintain complete, up-to-date records on temporary custody
				  objects. If the depositor fails to collect the object or if delivery cannot be
				  effected after the removal date, the Mansion will mail the depositor at the
				  depositor's address of record a notice to remove. The Mansion assumes no
				  responsibility to search for a depositor or listed owner not located at the
				  address of record. If the object(s) is to be returned by mail or other carrier,
				  the depositor will be sent an outgoing receipt by restricted certified mail
				  which must be returned to the Mansion before the object(s) is shipped. If the
				  depositor fails to sign and return said receipt within thirty days of the date
				  the receipt was sent, the Mansion will not ship the object(s) to the depositor
				  but has the right to place the object(s) in storage. If after five years from
				  the removal date the depositor, depositor's successor, or person(s) authorized
				  to represent the depositor have not contacted the Mansion in writing, the
				  Mansion may begin to claim title to the object(s) under the provisions of
				  Mississippi's Museum Unclaimed Property Act. Once the Mansion has fulfilled the
				  provisions of Mississippi's Museum Unclaimed Property Act, the title to the
				  object(s) passes to the Mansion.
Miss. Code
				  §§
										39-5-6,
				  39-5-21,
				  39-19-1
				  (1972, as amended).