Iowa Administrative Code › Agency 21 - Agriculture and Land Stewardship Department › Chapter 6 - Public Records and Fair Information Practices › Rule 21-6.15 - Other Groups of Records

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes groups of records maintained by the agency
				other than record systems as defined in rule 6.1(17A,22). These records are
				routinely available to the public. However, the agency's files of these records
				may contain confidential information as discussed in rule 6.13(17A,22). The
				records listed may contain information about individuals.
(1) Administrative records. This includes
			 documents concerning budget, property inventory, purchasing, yearly reports,
			 office policies for employees, time sheets, printing and supply
			 requisitions.
(2) Publications. The
			 office receives a number of books, periodicals, newsletters, government
			 documents, etc. These materials would generally be open to the public but may
			 be protected by copyright law. Most publications of general interest are
			 available in the state law library.
(3) Office publications. This office issues a
			 variety of materials consisting of brochures and pamphlets, press releases, and
			 statistical reports, including but not limited to: crop and weather reports
			 issued by the state climatologist's office; livestock and crop farm reports;
			 sheep newsletter
(4) Rule-making
			 records. Public documents generated during the promulgation of agency rules,
			 including notices and public Cornments, are available for public
			 inspection.
(5) Office manuals.
			 Information in office manuals may be confidential under Iowa Code section
			 17A.2(7)
"f"
or other applicable
			 provision of law.
(6) Cooperative
			 agreements. The state has entered into cooperative agreements with the United
			 States Department of Agriculture regarding various agricultural practices,
			 including but not limited to warehouse inspection, agricultural statistics, and
			 animal welfare enforcement.
(7)
			 Board, Cornmittee, council and Cornmission records. Agendas, minutes, and
			 materials prepared or maintained by the department or various divisions or
			 bureaus of the department are available from the office, except those records
			 concerning closed sessions which are exempt from disclosure under Iowa Code
			 section
			 21.5 or which are
			 otherwise confidential by law. Board, Cornmittee, council and Cornmission
			 records contain information about people who participate in meetings. These
			 entities include both statutory entities, such as the state soil conservation
			 Cornmittee, the grain indemnity fund board, the veterinary medicine board, and
			 the agricultural development authority, and voluntary advisory Cornmittees,
			 such as the feed advisory Cornmittee, the pesticide advisory Cornmittee, and
			 the agricultural energy management advisory council. This information is
			 collected pursuant to Iowa Code section
			 21.3.
			 This information is not stored on an automated data processing
			 system.
(8) General soil
			 conservation records. Soil conservation district information, including
			 directory of Cornmissioners, soil surveys, watershed program records, water
			 resource district records, and other program information is maintained jointly
			 by the division of soil conservation and the state soil conservation Cornmittee
			 pursuant to Iowa Code chapters 161A and 161B.
(9) General marketing records. Lists of
			 Cornmodity producers, lists of hay and straw producers, an agricultural export
			 directory, lists of farmers' markets, and other forms of marketing information
			 are maintained and made available to the public pursuant to Iowa Code section
			 159.20.
(10) All other records that are not exempted
			 from disclosure by law.