Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 1 - Board Operations › Chapter 2 - Public Access to MCCB Records › Rule 9-1-2.1 - Public Access to MCCB Records

Current through June 25, 2024
The public records policy of the Mississippi Community
				  College Board ("MCCB") has been adopted in accordance with the Mississippi
				  Public Records Act of 1983, Section
				  25-61-1,
				  et seq., Miss. Code Ann. (1972), as amended. All records and portions of
				  records not exempt or otherwise protected by law from disclosure will be made
				  available in accordance with the procedures outlined below.
Access to all non-exempt records of the MNCCB that have been
				  properly requested, deemed subject to disclosure under the Mississippi Public
				  Records Act, and for which applicable cost payment has been made will be
				  allowed at a scheduled time during regular business hours (8:00 to 5:00 on
				  working days). These records will be made available for inspection and/or
				  copying. If any public record which is exempt from disclosure, as designated
				  below, contains material which is not exempt, the MCCB shall separate the
				  exempt material and make the non-exempt material available for examination
				  and/or copying. The Executive Director, or the Executive Director's designee,
				  has the authority to specify the mode, manner, time and place of access.
Procedures for Handling Public Record
				  Requests
All requests to examine, copy or obtain copies of public
				  records, shall be in writing utilizing the standard Request for Public Records
				  form, approved by the Executive Director, a copy of which is available at
www.mccb.edu
, or upon request. The
				  request must describe the records with sufficient detail to enable MCCB to
				  identify and locate same, give the name, address and telephone number of the
				  requesting entity or individual, and must be signed by or on behalf of the
				  requesting party. This requirement may be waived on a case by case basis by the
				  Executive Director or the Executive Director's designee when the cost of
				  producing the record is nominal and production of the record benefits the
				  public.
Requests may be submitted by U.S. Mail to Executive
				  Director, Mississippi Community College Board, 3825 Ridgewood Road, Jackson,
				  Mississippi 39211; by facsimile to 601-359-5025; and by email to
				  publicrecords@mccb.edu.
MCCB will respond to the request in writing within 7 working
				  days from the date of the receipt of the request by:
1) producing the record for inspection or
				copying at the MCCB office at a specific date, time, and place;
2) providing copies of the record to the
				requestor;
3) notifying requestor
				of the estimated actual cost of searching, reviewing, copying, and, if
				applicable, mailing copies to the requestor, or
4) denying access to the record with specific
				reasons for the denial.
If the records will be made available, MCCB will give an
				  estimate of the total cost, if any, for compliance with the request. Once
				  payment is received, MCCB will produce the records requested no later than 14
				  working days from the date the request and payment are received.
Records furnished to MCCB by third parties, which may
				  contain trade secrets or confidential commercial or financial information, will
				  not be subject to inspection, examination, copying or reproduction until notice
				  to the third parties has been given. Such records will be released no later
				  than 21 days from the date notice is given to the third parties, unless the
				  third parties have filed a petition in chancery court within the 21-day period
				  seeking a protective order.
Fees
Any staff time or contractual services included in the
				  actual cost of complying with a records request shall be assessed at the pay
				  scale at the lowest level employee or contractor competent to respond to the
				  request.
Copies will be made at a rate of .25 cents per page.
Mailing costs calculated at the applicable United States
				  Postal Service rates shall be charged where appropriate. The cost of mailing a
				  notice to third parties via certified mail, return receipt requested, shall be
				  charged to persons requesting the public records.
Electronic copies will be made at actual cost depending on
				  the format in which such records are provided.
Miss. Code Ann. §
										37-4-3
				  and
				  25-61-1
				  etc.