Indiana Administrative Code › Title 50 - DEPARTMENT OF LOCAL GOVERNMENT FINANCE › Article 26 - COMPUTER STANDARDS FOR A UNIFORM AND COMMON PROPERTY TAX MANAGEMENT SYSTEM › Rule 22 - Property Tax File Format Requirements for 2010-Pay-2011 Data and Earlier › Section 22-4 - Real property assessment data

Current through July 10, 2024
Authority: IC 6-1.1-31-1; IC 6-1.1-31.5-3.5
Affected: IC 6-1.1-31.5; IC 6-1.1-11-9
Sec. 4.
(a) HEADER
				RECORD (the first record in each file):
Column
Start
End
Length
Type
Comments/Format
Filename
1
18
18
A
Filename (e.g. "Filename: PARCEL", or "Filename:
						  IMPROVE")
County Number
19
35
17
A
Constant value (e.g. "County Number: 23")
County Description
36
75
40
A
Constant value (e.g. "County Description: LAKE COUNTY")
Location Cost Multiplier
76
84
9
A
Constant value (e.g. "LCM: 1.01")
File Format ID
85
105
21
A
Constant value of "File Format ID: 2003A This
						  communicates the version of the structure used to create the data.
County Contact Name
106
145
40
A
Constant value (e.g. "County Contact Name: Robert
						  Smith")
County Contact Phone
146
185
40
A
Constant value (e.g. "County Contact Phone: 219-555-5555
						  ")
File create date
186
215
30
A
mm/dd/yyyy format (e.g. "File Create Date: 03/03/2003")
File create time
216
237
22
A
Constant value (e.g. "File Create Time: 1400")
Assessment Year
238
258
21
A
Constant value (e.g. "Assessment Year: 2002)
Pay Year
259
272
14
A
Constant value (e.g. "Pay Year: 2003")
Software Vendor Name
273
312
40
A
Constant value (e.g. "Software Vendor Name: ABC Vendor")
Software Package Name and Version
313
372
60
A
Constant value (e.g. "Software Package Name: ABC
						  Assessor System Version 1.5)
Software Vendor Phone Number
373
420
48
A
Constant value (e.g. "Software Vendor Phone Number:
						  317-555-5555 ")
Software Vendor Email
421
468
48
A
Constant value (e.g. "Software Vendor Email:
						  Help@ABCVendor.com")
Transmission Description
469
568
100
A
Constant value (e.g. "Transmission Description:
						  Preliminary Data Submission - Test")
(b)
				REAL PROPERTY PARCEL DATA FILE (one record per parcel) - Filename = PARCEL
Column
Start
End
Length
Type
Comments/Format
Parcel Number
1
25
25
A
The State 18-digit parcel number.
GIS Parcel Number
26
50
25
A
State Township Number
51
54
4
A
District Number
55
57
3
A
State-Assigned District Number
58
60
3
A
Section and Plat
61
68
8
A
Routing Number
69
93
25
A
Property Address
94
133
40
A
Property Address City
134
163
30
A
Property Address Zip Code
164
173
10
A
Format xxxxx-xxxx
Property Class Code
174
176
3
A
Refer to Code List 1
Legal Description
177
676
500
A
Neighborhood Identifier
677
688
12
A
Neighborhood Factor
689
693
5
N
Format 3.2, e.g.: 08950; Implied: 089.50
Owner Name
694
773
80
A
Owner Street Address or PO Box
774
813
40
A
Owner Address City
814
843
30
A
Owner Address State
844
845
2
A
Owner Address Zip Code
846
855
10
A
Format xxxxx-xxxx
Date Transferred to Current Owner
856
865
10
A
Level (Y/N)
866
866
1
A
High (Y/N)
867
867
1
A
Low (Y/N)
868
868
1
A
Rolling (Y/N)
869
869
1
A
Swampy (Y/N)
870
870
1
A
Water (Y/N)
871
871
1
A
Sewer (Y/N)
872
872
1
A
Gas (Y/N)
873
873
1
A
Electricity (Y/N)
874
874
1
A
Street or Road Code
875
875
1
A
Refer to Code List 2
Sidewalk (Y/N)
876
876
1
A
Alley (Y/N)
877
877
1
A
Neighborhood Type
878
878
1
A
Refer to Code List 3
Waterfront Property Type
879
881
3
A
Zoning
882
886
5
A
Flood Hazard (Y/N)
887
887
1
A
Current AV - Total Land
888
899
12
N
Current AV - Total Improvements
900
911
12
N
AV - Total Land and Improvements
912
923
12
N
AV - Commercial Land
924
935
12
N
Should break AV up by Land Type Code. For
						  Commercial/Industrial Land, refer to Code List 6
AV - Commercial Improvements
936
947
12
N
Should break AV up by Improvement Type Code. For
						  Commercial/Industrial Improvements, refer to Code List 21B and 32
AV - Commercial Land and Improvements
948
959
12
N
Field should contain the sum of Commercial Land and
						  Commercial Improvements broken out by Improvement Type Code and Land Type Code
AV - Residential Land and Lots
960
971
12
N
AV - Residential Improvements
972
983
12
N
AV - Residential Land and Improvements
984
995
12
N
AV - Non-residential Land
996
1007
12
N
AV - Non-residential Improvements
1008
1019
12
N
AV - Non-residential Land and Improvements
1020
1031
12
N
AV - Dwelling
1032
1043
12
N
If multiple dwellings exist, field should contain the
						  total value of all dwellings on the parcel.
AV - Farmland
1044
1055
12
N
AV - Classified Land
1056
1067
12
N
AV - Homesite(s)
1068
1079
12
N
Legally Deeded Acreage
1080
1088
9
N
Format 5.4 e.g.: 200001000; Implied: 20000.1000
Average AV/Acre
1089
1102
14
N
Appraisal Date
1103
1112
10
A
Format mm/dd/yyyy
Reason for Change Code
1113
1114
2
A
Refer to Code List 5.
Prior AV - Total Land
1115
1126
12
N
This field should contain the assessed value at last tax
						  lien date. The value prior to it being reassessed.
Prior AV - Total Improvements
1127
1138
12
N
This field should contain the assessed value at last tax
						  lien date. The value prior to it being reassessed.
Adjustment Factor Applied
1139
1143
5
N
Format 3.2 e.g.: 00125; Implied: 001.25 Field should
						  contain a "bottom line" adjustment factor in the event of equalization if
						  applicable.
(c)
				LAND FILE (0, 1, or many records per parcel) - Filename = LAND
Column
Start
End
Length
Type
Comments/Format
Parcel Number
1
25
25
A
The State 18-digit parcel number.
Land/Lot Type Code
26
27
2
A
Refer to Code List 6
Actual Frontage
28
35
8
N
Format 7.1 e.g.: 00070005; Implied: 0007000.5
Effective Frontage
36
43
8
N
Format 7.1 e.g.: 00070005; Implied: 0007000.5
Effective Depth
44
51
8
N
Format 7.1 e.g.: 00070005; Implied: 007000.5
Base Rate
52
61
10
N
Format 8.2 (e.g.: 00010500.50)
Appraised Value
62
73
12
N
Field should contain the final AV of the land record
						  after influence factors have been applied.
Acreage
74
83
10
N
Format 6.4 (e.g.: 12300.5555)
Square Feet
84
93
10
N
Format 8.2 (e.g.: 00010500.50)
Soil ID
94
98
5
A
Soil Productivity Factor
99
102
4
N
Format 2.2 e.g.: 0155; Implied: 01.55
Influence Factor Code 1
103
103
1
A
Refer to Code List 7
Influence Factor 1
104
107
4
N
Format +/- (e.g. -050 or 0025)
Influence Factor Code 2
108
108
1
A
Refer to Code List 7
Influence Factor 2
109
112
4
N
Format +/- (e.g. -050 or 0025)
Influence Factor Code 3
113
113
1
A
Refer to Code List 7
Influence Factor 3
114
117
4
N
Format +/- (e.g. -050 or 0025)
Depth Factor
118
120
3
N
Format 1.2 e.g.: 100; Implied: 1.00
Acreage Factor
121
123
3
N
Format 1.2 e.g.: 100; Implied: 1.00
(d)
				IMPROVEMENT FILE (0, 1, or many records per parcel) - Filename = IMPROVE
Column
Start
End
Length
Type
Comments/Format
Parcel Number
1
25
25
A
The State 18-digit parcel number.
Dwelling or Building Number (if applicable)
26
41
16
A
Identification Number
42
44
3
A
Improvement Type Code
45
52
8
A
Refer to Code List 21A for residential and 21B and 32
						  for commercial.
Story Height or Height
53
57
5
N
Format 3.2 e.g.: 00750; Implied: 007.50
Construction Type Code
58
60
3
A
Refer to Code List 18
Year Constructed
61
64
4
A
Year Remodeled
65
68
4
A
Effective Construction Year
69
72
4
A
Grade
73
77
5
A
Refer to Code List 17
Condition Code
78
79
2
A
Refer to Code List 22
Neighborhood Code
80
81
2
A
Refer to Code List 23. Note, this is related to the
						  "desirability rating".
Improvement Size
82
89
8
N
If the improvement is a dwelling or a commercial
						  building, leave blank. The size is already indicated or able to be derived at
						  the dwelling/building level.
Replacement Cost
90
101
12
N
Appraised Value
102
113
12
N
Field should contain the final AV of the improvement
						  following all adjustments.
Physical Depreciation %
114
116
3
N
Format (e.g.: 100 or 055)
Obsolescence Depreciation %
117
119
3
N
Format (e.g.: 100 or 055)
Percent Complete
120
122
3
N
Format (e.g.: 100 or 055)
(e)
				DWELLING FILE (0 or 1 record per improvement) - Filename = DWELLING
Column
Start
End
Length
Type
Comments/Format
Parcel Number
1
25
25
A
The State 18-digit parcel number.
Dwelling Number
26
41
16
A
Same value as entered in the respective improvement
						  record.
Occupancy Code
42
42
1
A
Refer to Code List 8
Story Configuration Code
43
43
1
A
Refer to Code List 9
Story Height
44
48
5
A
Predominant Roofing Material Code
49
49
1
A
Refer to Code List 13
Heating System Code
50
50
1
A
Refer to Code List 15
Central Air Conditioning (Y/N)
51
51
1
A
Number of Finished Rooms
52
53
2
N
Attic Code
54
54
1
A
Refer to Code List 10
Attic Base Area
55
59
5
N
Attic Finished Living Area
60
64
5
N
Basement Code
65
65
1
A
Refer to Code List 11
Basement Base Area
66
70
5
N
Basement Finished Living Area
71
75
5
N
Crawl Space Code
76
76
1
A
Refer to Code List 12
Crawl Space Base Area
77
81
5
N
Floor(s) Total Base Area
82
86
5
N
Floor(s) Total Finished Living Area
87
91
5
N
Total Base Value
92
101
10
N
Row Type Adjustment
102
106
5
N
Unfinished Interior Value Adjustment
107
112
6
N
Extra Living Units Value Adjustment
113
122
10
N
Rec Room Value Adjustment
123
132
10
N
Loft Value Adjustment
133
142
10
N
Fireplace Value adjustment
143
152
10
N
No Heating Value Adjustment
153
158
6
N
Air Conditioning Value Adjustment
159
168
10
N
No Electrical Value Adjustment
169
178
10
N
Plumbing Value Adjustment
179
188
10
N
Garage value Adjustment
189
198
10
N
Exterior Features Value Adjustment
199
208
10
N
Total Bedrooms
209
210
2
N
Number of Family Rooms
211
211
1
N
Number of Dining Rooms
212
212
1
N
Number of Full Baths
213
214
2
N
Number of Half Baths
215
216
2
N
Total Plumbing Fixtures
217
218
2
N
If no plumbing, indicate 00
Number of Masonry Fireplace Stacks
219
220
2
N
Number of Masonry Fireplace Openings
221
222
2
N
Number of Steel Fireplace Stacks
223
224
2
N
Number of Steel Fireplace Openings
225
226
2
N
Integral Garage (Y/N)
227
227
1
A
Attached Garage (Y/N)
228
228
1
A
Attached Carport (Y/N)
229
229
1
A
Basement Garage (Y/N)
230
230
1
A
Garage Capacity (# Cars)
231
232
2
N
Garage Sq. ft.
233
237
5
N
(f)
				COMMERCIAL/INDUSTRIAL BUILDING FILE (0 or 1 record per improvement) - Filename
				= BUILDING
Column
Start
End
Length
Type
Comments/Format
Parcel Number
1
25
25
A
The State 18-digit parcel number.
Building Number
26
41
16
A
Same value as entered in the respective improvement
						  record.
Pricing Key, Predominant Use
42
46
5
A
Refer to Code List 31 (e.g. GCM47)
Number of Floors
47
48
2
N
Total Square Foot Area
49
57
9
N
Total Base Value
58
69
12
N
Plumbing Fixtures Value
70
83
14
N
Special Features Value
84
97
14
N
Exterior Features Value
98
111
14
N
(g)
				BUILDING DETAIL FILE (1 or many records per building) - Filename = BLDDETL
Column
Start
End
Length
Type
Comments/Format
Parcel Number
1
25
25
A
The State 18-digit parcel number.
Building Number
26
41
16
A
Floor Number
42
44
3
N
Section Letter or Number
45
47
3
A
Pricing Key
48
52
5
A
Refer to Code List 31 (e.g. GCM47)
Use Code
53
60
8
A
Refer to Code List 32
Square Foot Area
61
66
6
N
Square Foot Rate
67
71
5
N
Format 3.2 e.g.: 02514; Implied 025.14
Framing Type
72
72
1
N
Refer to Code List 30
Wall Type
73
73
1
N
Refer to Code List 29
Wall Height
74
75
2
N
Heating/AC Value Adjustment
76
79
4
N
Format 2.2 e.g.: 1050; Implied: 10.50 Value adjustment
						  per sq. ft.
Sprinkler Value Adjustment
80
83
4
N
Format 2.2 e.g.: 1050; Implied: 10.50 Value adjustment
						  per sq. ft.
Average Depth for Strip Retail
84
89
6
A
Individually Owned (Y/N) (Apartments or Condos)
90
90
1
A
Unit Size of Individually Owned Unit (Apt or Condo)
91
96
6
N
Configuration Code (Motels or Hotels)
97
99
3
A
Refer to Code List 33
Number of Units (Apartments, Condos, Motels, or Hotels)
100
102
3
N
Average Unit Size (Sq. ft. for Apt, Condos, Motels,
						  Hotels)
103
108
6
N
(h)
				APPEALS TRACKING FILE (0, 1, or many records per parcel) - Filename = APPEAL
Column
Start
End
Length
Type
Comments/Format
Parcel Number
1
25
25
A
The State 18-digit parcel number.
Reason for Change (Appeal Form Number)
26
28
3
A
Grounds for Appeal Code
29
48
20
A
Refer to Code List 45
Prior Value
49
60
12
N
New Value
61
72
12
N
Date of Adjustment
73
82
10
A
Format mm/dd/yyyy
Petitioner's Name
83
162
80
A
Petitioner's Address or PO Box
163
202
40
A
Petitioner's Address City
203
232
30
A
Petitioner's Address State
233
234
2
A
Petitioner's Zip Code
235
244
10
A
Format xxxxx-xxxx
Date Appeal was Filed
245
254
10
A
Format mm/dd/yyyy
Date the Board of Review Mailed the Determination to the
						  Taxpayer
255
264
10
A
Format mm/dd/yyyy
(i)
				TRAILER RECORD (the last record in each file)
Column
Start
End
Length
Type
Comments/Format
Record ID
1
10
10
A
Constant value of "TRAILER"
Total Record Count
11
30
20
N
Total number of records in the file excluding header and
						  trailer records.