Louisiana Administrative Code › Title 34 - GOVERNMENT CONTRACTS, PROCUREMENT AND PROPERTY CONTROL › Part V - Procurement › Chapter 25 - Procurement of Professional, Personal, Consulting, Social Services, and Energy Efficiency Contracts › Subchapter C - Contracts for Information Technology Consulting Services in an Amount Greater than $100,000 › Section V-2551 - Procurement Support Team Involvement

Current through Register Vol. 50, No. 6, June 20, 2024
A. Procurement support team participation
				  must include, as a minimum, review of the request for proposals, review of
				  using agency evaluation of proposals and award of contract, and review and/or
				  negotiation of contract terms. Procurements requiring a procurement support
				  team will involve the active participation of all of the members of the
				  procurement support team as a unit. There will be at least one joint meeting
				  per phase during the process. The procurement support team will make written
				  evaluations and recommendations as a group; these will not supplant written
				  individual agency approvals as required by statute or regulations. The team
				  leader will be designated by the Office of State Procurement.
B. All data processing consulting service
				  contracts shall be subject to the statutory and regulatory requirements for
				  consulting service contracts in general. The recommendation of a procurement
				  support team member is not to be construed as approval by the agency which that
				  team member represents, in those cases where formal agency approval of the
				  final agreements is required.
C. In
				  situations where formal negotiations with prospective contractors, or a
				  successful proposer, is appropriate, such negotiations will be conducted by a
				  negotiations team appointed by the procurement support team leader. One member
				  of the negotiating team will be designated as lead negotiator. The results of
				  such negotiations will, of course, be subject to all statutory required
				  reviews. The lead negotiator and at least one other member of the negotiating
				  team should have formal training in computer contract negotiations.
D. The individual agencies represented on
				  procurement support teams will have the following primary responsibilities. The
				  responsibilities may be enlarged or modified as appropriate to each given
				  situation by the procurement support team leader with the concurrence of the
				  Office of State Procurement.
1. Legislative
				  Fiscal Office. The Legislative Fiscal Office shall have primary responsibility
				  for the financial analysis of RFP's, and review of funding procedures, and
				  certification of specific appropriation for the purpose prior to the final
				  contract award.
2. Attorney
				  General's Office. The Attorney General's Office shall have primary
				  responsibility for developing the legal terms and conditions of draft
				  contracts, evaluating the legal impact of substantive terms and conditions,
				  reviewing to insure compliance with statutes and regulations, and legal
				  negotiations.
3. Office of State
				  Procurement. The Office of State Procurement shall have primary responsibility
				  for insuring compliance with RFP procedures and regulations.
4. The Using Agency. The using agency shall
				  have primary responsibility for the determination of the compliance of
				  proposals with the functional requirements, drafting of the requests for
				  proposals, the evaluation of proposals, the award of the contract and for all
				  management decisions at each phase of the procurement process.
5. The Office of Information Technology
				  Services shall provide technical staff to the procurement support team. They
				  shall provide advice and support in the area of information technology
				  techniques, negotiation techniques, and reviewing the structure and content of
				  requests for proposals.