Kentucky Administrative Regulations › Title 31 - STATE BOARD OF ELECTIONS › Chapter 4 - Forms and Procedures › Section 31 KAR 4:031 - Reporting

Current through Register Vol. 51, No. 1, July 1, 2024
RELATES TO:
				KRS
				117.085,
				117.086,
				117.235,
				117.255,
				117.275,
				117.355,
				118.425,
				119.307
NECESSITY, FUNCTION, AND CONFORMITY:
				KRS
				117.015(1)(a) authorizes the
				State Board of Elections to promulgate administrative regulations necessary to
				implement the provisions of KRS Chapter 117.
				KRS
				117.355(4) requires the
				State Board of Elections to prescribe the forms for the precinct election
				sheriff and the county board of elections to report election irregularities and
				recommendations for improving the election process, to report special ballot
				and voter assistance usage statistics, and to report other information required
				by the state board. KRS 117.086(5)
				requires the State Board of Elections to prescribe a form on which the county
				board of elections shall report the number of rejected absentee ballots and the
				reasons for rejection of those ballots.
				KRS
				118.425(4) requires the
				State Board of Elections to prescribe a form by which the county board of
				elections shall make out duplicate certificates of the total number of votes
				received by each of the candidates for office and the total number of votes for
				an against each of the ballot questions.
				KRS
				117.275(15) requires a
				secure online connection be available for the transmission of unofficial
				election results from county boards of election to the State Board of Elections
				following the tallying of votes. This administrative regulation establishes the
				procedure and forms for the county clerk, the county board of elections, and
				the precinct election sheriff to report election and voting data after the
				election.
Section 1. The following
			 reporting forms shall be filed in accordance with the referenced statutes:
(1) Pursuant to
			 KRS
			 117.355(1), the precinct
			 election sheriff shall file the Precinct Election Sheriff's Postelection
			 Report, SBE 53, with the chair of the county board of elections and the local
			 grand jury;
(2) Pursuant to
			 KRS
			 117.355(2), the county board
			 of election shall file the County Board of Elections Postelection Report, SBE
			 54, with the State Board of Elections and the local grand jury;
(3) Pursuant to
			 KRS
			 117.275(7) and
			 117.355(2), the
			 county board of elections shall file the County Board of Elections Postelection
			 Statistical Report, SBE 54A, with the State Board of Elections;
(4) Pursuant to
			 KRS
			 117.355(2), the county board
			 of elections shall file the County Board of Elections Precinct Election
			 Officials Absence Report, SBE 54B, with the State Board of Elections;
(5) Pursuant to
			 KRS
			 117.275(12) and
			 117.086(4)(c),
			 the county clerk shall file the County Board of Elections Provisional Ballots
			 Issued to Voters and Counted, SBE 54C with the State Board of
			 Elections.
(6) Pursuant to
			 KRS
			 117.086(4)(a)-(b), the
			 county clerk shall file the Absentee Ballot Report, SBE 33A, with the State
			 Board of Elections;
(7) Pursuant to
			 KRS
			 117.086(5), the county board
			 of elections shall file the Number of Rejected Absentee Ballots and Reasons for
			 Rejected Ballots, SBE 33B; and
(8)
			 Pursuant to KRS
			 117.275(11)-(12) and
			 118.425(4), the county board of elections shall file the Certification Official
			 Count and Record of Election Totals, SBE 49, with the Secretary of
			 State.