Louisiana Administrative Code › Title 34 - GOVERNMENT CONTRACTS, PROCUREMENT AND PROPERTY CONTROL › Part V - Procurement › Chapter 1 - General Provisions › Section V-151 - Procurement Support Team Involvement

Current through Register Vol. 50, No. 6, June 20, 2024
A. Procurement support team participation
				must include, as a minimum, review of the request for proposals, review of
				using agency evaluation of proposals and award of contract, and review and/or
				negotiation of contract terms. Procurements requiring a procurement support
				team will involve the active participation of all of the members of the
				procurement support team as a unit. There will be at least one joint meeting
				per phase during the process. The procurement support team will make written
				evaluations and recommendations as a group; these will not supplant written
				individual agency approvals as required by statute or regulations. The team
				leader will be designated by the Office of Contractual Review.
B. All data processing consulting service
				contracts in an amount greater than $100,000 shall be subject to the statutory
				and regulatory requirements for consulting service contracts in general. The
				recommendation of a procurement support team member is not to be construed as
				approval by the agency which that team member represents, in those cases where
				formal agency approval of the final agreements is required.
C. In situations where formal negotiations
				with prospective contractors, or a successful proposer, is appropriate, such
				negotiations will be conducted by a negotiations team appointed by the
				procurement support team leader. One member of the negotiating team will be
				designated as lead negotiator. The results of such negotiations will, of
				course, be subject to all statutory required reviews. The lead negotiator and
				at least one other member of the negotiating team should have formal training
				in computer contract negotiations.
D. The individual agencies represented on
				procurement support teams will have the following primary responsibilities. The
				responsibilities may be enlarged or modified as appropriate to each given
				situation by the procurement support team leader with the concurrence of the
				Office of Contractual Review.
1. Legislative
				Fiscal Office. The Legislative Fiscal Office shall have primary responsibility
				for the financial analysis of RFP's, and review of funding procedures, and
				certification of specific appropriation for the purpose prior to the final
				contract award.
2. Attorney
				General's Office. The Attorney General's Office shall have primary
				responsibility for developing the legal terms and conditions of draft
				contracts, evaluating the legal impact of substantive terms and conditions,
				reviewing to insure compliance with statutes and regulations, and legal
				negotiations.
3. Office of
				Contractual Review. The Office of Contractual Review shall have primary
				responsibility for insuring compliance with RFP procedures and
				regulations.
4. The Using Agency.
				The using agency shall have primary responsibility for the determination of the
				compliance of proposals with the functional requirements, drafting of the
				requests for proposals, the evaluation of proposals, the award of the contract
				and for all management decisions at each phase of the procurement
				process.
5. The Office of
				Information Resources shall provide technical staff to the procurement support
				team. They shall provide advice and support in the area of data processing
				techniques, negotiation techniques, and reviewing the structure and content of
				requests for proposals.