reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 4 - (1D) Input from Persons Served and Other Stakeholders › Section 32-24-4.02 - Consumer Based Planning

Current through June 25, 2024
The Center maintains its programs based upon the needs of prospective and current consumers. Consumers include persons served and referral sources. It is critical that communication between the Center and its consumers be maintained to ensure the Center's programs and services are effectively utilized.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 4 - (1D) Input from Persons Served and Other Stakeholders › Section 32-24-4.04 - Facility Advisory Committee

Current through June 25, 2024
The Center maintains continual participation in a Facilities Advisory Committee (the Committee). The Committee provides a mechanism to promote community input. It also solicits and secures community involvement in support of the Center. The Committee serves strictly in an advisory capacity and has neither legal responsibility nor authority over the operation of the Center. The Committee is composed of members who are blind consumers or who are representatives from the various agencies and organizations for people who are blind or visually impaired.
The purpose of the Committee is to gather and provide diverse, energetic, and creative community input. Functions of the Committee are to promote accessibility (physical, programmatic, economic/employment) for persons with disabilities and interagency service coordination. The Committee meets at least quarterly with minutes taken at all meetings. (
Reference: "Facility Advisory Committee" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 4 - (1D) Input from Persons Served and Other Stakeholders › Section 32-24-4.05 - Public Relations and Outreach Information

Current through June 25, 2024
REACH Center for the Blind maintains an active, ongoing public information (PI) program that serves to promote understanding and support of the Center while preserving and respecting the dignity and rights of the persons served.
The Center plans, initiates, and documents PI activities. Open houses, involvement in local interagency councils or boards, press releases, and presentations to civic organizations represent examples of PI activities. PI is the key to community support and serves to enhance the viability of the Center. The Center Director is directly involved in PI activities and other related duties but is provided support and technical assistance from specialized Center staff. (
Reference: "Public Information and Outreach" file
.)
The purposes of the Center are clearly stated in various publications which are distributed to staff, those served, referral sources, and other interested individuals or groups. All Center brochures and other appropriate publications contain descriptions of the services available and are designed to enhance the value of the persons served. All PI activities are conducted in accordance with MDRS Policy Manual, 1.10 Public Information Guidelines, page 1-28.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 4 - (1D) Input from Persons Served and Other Stakeholders › Section 32-24-4.06 - Staff meetings

Current through June 25, 2024
Staff meetings of management and professional staff in the Center are held at least monthly. Minutes of all staff meetings are taken and distributed to personnel. Through these meetings Center staff are provided opportunity to make suggestions, offer observations, as well as receive information from the Center Director about progress toward reaching management goals. (
Reference: "Staff Meeting Minutes" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 5 - (1E) Legal Requirements and Legal Issues › Section 32-24-5.00 - Legal Conformance

Current through June 25, 2024
It is the intent of the REACH Center for the Blind to demonstrate conformance with all applicable legal requirements and regulations of the governmental authorities and legally authorized agencies under whose authority it operates. In support of this intent, the Center maintains all legally required licenses and certificates that relate to its conformance with such requirements including, but not limited to, accessibility, affirmative action, equal employment, health and safety, licensure and fair labor practices. (
Reference: SPB Personnel Handbook; Executive Director's Memoranda; "Human Resources" file
.) Applicable legal requirements are checked periodically with the attorney assigned to the Mississippi Department of Rehabilitation Services from the State Attorney General's Office.
The State of Mississippi does not require licensure of community rehabilitation programs. Should the Center plan to engage in any activity regulated or licensed by the State or the United States Government or any other legally authorized agencies under whose authority it operates, then the appropriate licensure or certification will be secured prior to the initiation of the activity.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 5 - (1E) Legal Requirements and Legal Issues › Section 32-24-5.01 - Search Warrants and Legal Proceedings Involving Staff

Current through June 25, 2024
The policy for personnel responding to search warrants, investigations, inquiries from attorneys relating to current or former clients or other legal actions are as follows:
1. Contact the immediate supervisor for
				assistance.
2. If a staff member
				receives a subpoena, he/she will follow guidelines in the OVR/OVRB Policy
				Manual: Section 3.5.
3. All legal
				inquiries concerning clients must be directed to the center director or his/her
				designee.
4. The MDRS staff
				attorney will be consulted on any issue needing legal guidance.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 6 - (1F) Financial Planning and Management › Section 32-24-6.00 - Financial Policy

Current through June 25, 2024
The REACH Center for the Blind is accountable for efficient and effective financial management to ensure the viability of its programs.
Fiscal affairs are managed in a manner that is consistent with the purposes of the Center and in accordance with sound practices and legal requirements as promulgated by the MDRS Office of Finance and the State of Mississippi Department of Finance and Administration. All financial matters are reviewed by multiple levels of administrative personnel.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 6 - (1F) Financial Planning and Management › Section 32-24-6.01 - Fiscal Management

Current through June 25, 2024
All the fiscal affairs of the Center are conducted in a prudent manner consistent with sound business practices as well as State and Federal requirements. Efficient and effective recording, reporting, and controlling of expenses, assets, and liabilities are accomplished through written policies and procedures established by the Department and maintained at the MDRS Central Office.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 6 - (1F) Financial Planning and Management › Section 32-24-6.02 - Funding

Current through June 25, 2024
The Department funds the Center. (
Reference: "Budget" file
.) Limited revenue is generated by donations from civic groups and individuals. All such donations are deposited in the Tupelo Lions REACH Center account.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 6 - (1F) Financial Planning and Management › Section 32-24-6.04 - Donations Policy

Current through June 25, 2024
The Center documents the receipt of all donations and provides a letter of acknowledgement to donors listing the current tax-exempt status of the CRP. Receipt of donations is verified in writing by at least two staff members, and the fair market value of the donation is documented. (
Reference: Blank Form Book and Donations)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 6 - (1F) Financial Planning and Management › Section 32-24-6.05 - Insurance

Current through June 25, 2024
Through the Department, the Center maintains a comprehensive risk protection program which includes general liability, workers compensation, bonding, automotive liability, and damage to the property of others. This program is reviewed on an annual basis. The Department does not provide malpractice liability or errors and omission coverage. However, the Mississippi Tort Reform Act provides limited coverage to state employees who are acting within the scope of their employment.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 6 - (1F) Financial Planning and Management › Section 32-24-6.07 - Release of Financial Information

Current through June 25, 2024
Under no circumstances is financial information released to any parties other than OVRB personnel unless so authorized by the OVRB Director or his/her designee. General financial information is contained in the MDRS Annual Fiscal Report which is distributed to the general public. (
Reference: "Outcomes Measurement System" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 6 - (1F) Financial Planning and Management › Section 32-24-6.08 - Cash Management Policy

Current through June 25, 2024
1. Working capital
				needs for the Center are provided for in the operation of the MDRS Central
				Fund.
2. Cash control procedures
				for the Petty Cash Fund include adherence to State and Federal guidelines and
				accepted accounting principles.
3.
				Procedures are in place to account for the holding and expending of money
				belonging to persons served. (
Reference: "Cash Management Policies"
				file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 6 - (1F) Financial Planning and Management › Section 32-24-6.09 - Budget

Current through June 25, 2024
The Center prepares and submits an annual budget. Fiscal reports are generated monthly by the MDRS Finance Office. The Center's budget reflects the needs and resources for realizing its goals and includes input from professional and/or administrative staff concerning equipment, modification of physical facilities, and staffing requirements. The budget is approved by the MDRS Executive Director in consultation with the OVRB Director prior to the initiation of the fiscal year. The budget is used as a management tool to assess accomplishment of financial goals. Budget line items are compared with actual performance on a monthly basis. (
Reference: "Budget" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 6 - (1F) Financial Planning and Management › Section 32-24-6.10 - External Audit

Current through June 25, 2024
The Center is audited as a part of the standard procedures under which the Department is audited. Results of any audit are reviewed, responded to, and as needed corrective action is taken in regard to the recommendations.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 7 - (1G) Risk Management › Section 32-24-7.00 - Risk Management Policy

Current through June 25, 2024
The REACH Center for the Blind engages in activities designed to control threats to its customers, property, goodwill, and ability to accomplish goals. Through a documented security plan pro-active measures mitigate risks.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 7 - (1G) Risk Management › Section 32-24-7.01 - Security Plan

Current through June 25, 2024
The Center maintains a written security plan which details security provisions and procedures in order to provide maximum protection of the assets of the Center. In addition to the efforts put forth by the Center, back-up protection is provided by the University of Mississippi Medical Center's Department of Campus Police.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 7 - (1G) Risk Management › Section 32-24-7.03 - Keys

Current through June 25, 2024
The Center exercises reasonable efforts to disseminate and collect keys to the physical plant. Staff members are only given keys to gain access to their respective work areas. Keys to the clients' files and safe/vault room are restricted to the Center Director, the Assistant Center Directors and the designated staff member responsible for this area. In dispensing keys to staff members, the CRP maintains documentation with signatory acknowledgement that the staff member has been provided such keys, agrees not to make copies of the keys, and will return the keys upon their termination of employment with the Department or upon their relocation to another physical plant. Appropriately located, locked key box (es) shall contain spare keys to each door in the facility. Vehicle keys are secured in the Front Office area.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 7 - (1G) Risk Management › Section 32-24-7.04 - Vehicles on-site are disseminated and collected on a daily basis

Current through June 25, 2024
Center vehicles are parked in a secure area on the premises. Vehicles are locked and secured at night. In no instance may a Center vehicle be parked at a personal residence unless approved in advance by the Center Director.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 7 - (1G) Risk Management › Section 32-24-7.05 - Financial Documents & Equipment

Current through June 25, 2024
General ledgers, journals, and other critical accounting information are kept within the Center
Director administrative assistant's office. Petty cash and other funds are kept within the Center safe. Only the Center Director, Assistant Directors, and administrative assistant(s) have access to the safe
The postage machine is located in the Center workroom area which is accessible by codes only. Each department (AMC, AT, BEP, ILS Project START) has a separate code that enable them access to the postage machine.
Fuelman Cards
Designated staff is assigned employee driver PIN numbers for which they are responsible. Vehicle gas cards are kept in each vehicle and must have an employee PIN number to be activated.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 7 - (1G) Risk Management › Section 32-24-7.06 - Insurance

Current through June 25, 2024
Through the Department, the Center maintains a comprehensive risk protection program which includes general liability, workers compensation, bonding, automotive liability, and damage to the property of others. This program is reviewed on an annual basis. The Department does not provide malpractice liability or errors and omission coverage. However, the Mississippi Tort Reform Act provides limited coverage to state employees who are acting within the scope of their employment.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.00 - Safety and Health Policy

Current through June 25, 2024
The REACH Center for the Blind is committed to the maintenance and monitoring of the safety conditions of its physical plant. The welfare of the clients and staff is a matter of priority. The Center is committed to maintaining optimal safety practices, instructional environments, and equipment operation to ensure the welfare of both clients and staff is protected. The Center maintains an active, ongoing, comprehensive health and safety plan. The Center's daily procedures ensure a safe, healthy environment.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.01 - Program Restrictions

Current through June 25, 2024
The client's health and any other special considerations are taken into account when deciding appropriate program assignments. Any restrictions are provided in written form to the Assistant Director of Client Services who is responsible for assigning class schedules. Documentation of such restrictions is maintained in the case file.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.02 - External Safety Inspections

Current through June 25, 2024
Types of Inspections
Comprehensive, externally conducted inspections of the premises and operations are conducted in the areas of health and safety. Documentation of these inspections, areas covered, and recommendations are obtained. (
Reference: "External Inspections" file
.) These inspections where applicable cover the following:
1. Emergency warning devices, means of
				egress, and emergency plans.
2.
				Operations involving hazardous materials and processes including safe and
				effective management of bio-hazardous materials.
3. Walking and working surfaces.
4. Health and sanitation provisions in food
				preparation, eating areas, rest rooms, etc.
5. Working environment including ventilation,
				illumination, noise, and air contaminants.
6. Fire protection in accordance with
				applicable provisions of the National Fire Protection Association Fire
				Code.
7. Electrical system hazards.
Qualifications of Inspectors
Surveys and inspections must be made by competent
				  authorities. These include combinations of the following:
1. A licensed or registered safety engineer,
				where applicable.
2. A
				representative of a state agency providing an inspection on a consultative
				basis.
3. A private safety
				consultant or one who represents the Department's fire or Worker's Compensation
				carrier.
4. A local fire control
				authority such as personnel from the University of Mississippi Medical Center
				or the City of Jackson
5. A State
				or Federal technical assistance consultant in safety and health
Frequency of Inspections
Comprehensive, externally conducted
fire
inspections of the Center are accomplished at a
				  minimum of every three years. Comprehensive, externally conducted
safety
inspections of the Center are accomplished at a
				  minimum of every three years. New or supplemental inspections are conducted
				  upon occupancy of new quarters or the installation of new processes or major
				  items of equipment.
Response to Inspections
A written response is developed which documents results of
				  the review and corrective action taken with respect to reports and
				  recommendations received from such inspections.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.03 - Internal Health & Safety Program

Current through June 25, 2024
The Center maintains an organized, comprehensive health and safety program. (Reference "Safety Policies and Procedures" file.) This program provides for:
1. Designation of
				person(s) responsible for the health and safety program.
This may be the chairperson of the Safety Committee or the
				  entire committee if so designated.
2. Emergency Plans and Procedures
a. The Center maintains written emergency
				plans which are posted in appropriate locations in the Center and communicated
				to staff and supervisory personnel. The emergency plans include provisions for
				dealing with bomb threats, fire, medical emergencies, power failures, and
				natural disasters.
Records document that all staff are knowledgeable of the fire
				  and emergency plans. The plans include provisions for temporary shelter and
				  handling of evacuees.
b.
				Tests of emergency situations are conducted at least once a month. All
				emergency provisions of the safety plan are tested at least once per year.
				These provisions may include but are not limited to fire, tornado, earthquake,
				gas leak, power failure, bomb threat, medical emergency, chemical spill,
				terrorist attack, etc.
c. Each
				drill or test of emergency provisions is documented to analyze the conduct and
				effectiveness of the drill. Such reports are submitted to the Center Director.
				(
Reference: "Drills" and "Safety Policies and Procedures"
				files
.)
d. The Safety
				Committee meets quarterly. The committee reviews all reports of incidents,
				illnesses, injuries, safety inspections, drills, etc. This committee is
				responsible for conducting documented self-inspections of the facility at least
				quarterly. The committee reviews the entire safety plan and program and, as
				appropriate, makes recommendations in writing to the Center Director.
				(
Reference: "Safety Policies and Procedures" file
.)
e. All evacuation exits are properly marked
				in a manner appropriate to the needs of clients and staff.
f. The Center maintains a written medical
				emergency plan that is posted in the first aid room and at other appropriate
				locations. The purpose of the plan is to outline procedures for the procurement
				of medical care that is beyond the scope of basic first aid.
				(
Reference: "Safety Policies and Procedures" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.04 - Emergency/Crisis Procedures

Current through June 25, 2024
The comprehensive, detailed Center's Safety/Crisis Plan covers all crisis, disaster and emergency situations including procedures for dealing with disruptive or violent behaviors, the presence of unauthorized, threatening persons in the Center, and emergency situations related to weather, fire, bomb threats, accidents involving hazardous materials and the like. The Plan contains procedures for notification of proper authorities, evacuation, accounting for and relocation of staff and clients. All staff receives regular and ongoing training involving the Safety/Crisis Plan and the procedures to follow in the case of crisis or emergencies. (
Reference: "Safety Policies and Procedures" and "Staff Development and Training" files
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.05 - Critical Incident Reporting Procedures

Current through June 25, 2024
The Center maintains written procedures that specify actions for the reporting and investigation of all incidents, injuries, and illnesses regardless of the need for medical treatment. (
Reference: "Incident/Accident Reports" file
.) This plan provides for the following:
1. Prompt recording of the
				incident to the appropriate persons within the organization and prompt
				emergency care
2. Recording of the
				essential facts surrounding the incident
3. Review of the incident reports by the
				Safety Committee to formulate recommendations for improving the safety program
				and handling of incidents and injuries
4. Documentation of corrective action taken,
				as appropriate, to implement recommendations
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.06 - Health & Safety Training

Current through June 25, 2024
Training is provided by external authorities, videotapes, and internal personnel with the required competencies. (
Reference: "Staff Development and Training" file
.)
The Center provides training to the appropriate staff, volunteers, interns/trainees and clients by the following safety methods:
1. Safety meetings to resolve
				safety issues or problems
2. Posted
				safety rules and practices
3.
				Training in techniques for fire suppression (annually)
4. Annual training of staff to deal with
				persons with violent, aggressive, or other unsafe behaviors (threats of
				homicide, suicide, or cases of abuse, etc.)
5. Training in adult CPR and basic First Aid
				Techniques to ensure a sufficient number of personnel is able to provide basic
				first aid and cardiopulmonary resuscitation (CPR) in each work or office area
				at all times during the routine hours of operation.
6. Training in Defensive Driving
				(annually)
7. Prevention and
				control of infectious diseases, including the Blood Borne Pathogens Exposure
				and Control Plan (annually).
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.07 - Smoking Products Policy

Current through June 25, 2024
The use of tobacco products was prohibited on the UMC Campus as of November 1, 2005. Center clients are allowed to smoke only on balconies of the 2nd (dorm) floor. (
Reference: "Rights of Persons Served" file and
Client Handbook
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.08 - Infection Control Policy

Current through June 25, 2024
The Center maintains an ongoing, organized written program for the education and training of clients, staff, volunteers, and interns/trainees in the prevention and control of infectious diseases including, but not limited to the following: Human Immunodeficiency Virus (HIV), Staph infections, Hepatitis, Rubella, Tuberculosis, and Cytomegalovirus (CMV). Training in infectious disease prevention and/or management is conducted at least annually for staff and periodically for clients. Every client receives information and signs the "Universal Precautions" form at intake. (
Reference: "Health Policies and Procedures" and "Rights of Persons Served" files
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.09 - Emergency Medical Information

Current through June 25, 2024
The Center keeps medical information on all current staff and clients which contains the basic information that would be needed in an emergency situation. This medical information is in a notebook, which is easily accessible so that it can be removed in case of building evacuation.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.10 - Medication Monitoring Policy

Current through June 25, 2024
When necessary, the Center is responsible for the administration, handling, storage, and disposal of oral and injectable medications. Written procedures are in place for the storage and dispensing of medications. (
Reference: "Health Policies and Procedures" file
.) The Center Nurse supervises all activities related to the administering and monitoring of medication. Trained staff may also utilize basic first aid supplies (i.e., burn cream, ointments, eye wash, etc.).
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.12 - Ergonomics Policy

Current through June 25, 2024
The Center is committed to providing a safe working environment for clients and staff. A Risk Management Site Survey identifies problem areas which might cause injury and makes suggestions for improvement. The Center utilizes this information to plan improvements to the work environments: physical facility, equipment, furniture, work method, etc. (
Reference: "Safety Policies and Procedures" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.15 - Emergency/Fire Alarm System

Current through June 25, 2024
The Center maintains acceptable equipment for fire detection, warning, and suppression. This equipment appropriately meets the needs of the clients and staff.
The emergency alarm system is inspected and approved by a fire control authority. The emergency alarm system provides for both auditory and visual alert. The emergency alarm system has an alternate or back-up power source and there is an alternate alarm system that operates in the absence of power.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.16 - Transportation

Current through June 25, 2024
1. The department maintains a preventative
				maintenance and inspection program to ensure the safe operation of vehicles and
				to promote the long-term life of the vehicle. (
Reference: "Safety
				Policies and Procedures" file
.) Vehicle bodies and interiors are
				maintained in a manner that promotes the positive image of the MDRS
				transportation system. They provide an attractive, comfortable, safe, and
				efficient means of transportation. Vehicles are serviced and cleaned on a
				routine basis. Methods used to minimize breakdowns and expensive repairs and to
				identify when maintenance is needed include:
a. Weekly Vehicle Inspection
b. Vehicle Service History
c. Routine Maintenance Schedule
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 8 - (1H) Health & Safety › Section 32-24-8.17 - Alcohol and Drug Testing Policy

Current through June 25, 2024
The REACH Center has a drug and alcohol testing policy which is designed to provide early detection and to reduce significantly or eradicate use, possession, and influence of alcohol, prohibited drugs, and/or other chemicals within the REACH Center environment. In pursuit of such purpose, REACH Center declares that the use or possession of drugs and/or alcohol or intoxication and physical influence thereof at the Center or at Center-related or sponsored activities, events, or functions is inherently detrimental to the attainment of a maximized vocational rehabilitation experience and, therefore, will not be tolerated. (
Reference: "Rights of Persons Served" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.00 - Staffing Pattern and Back-up Plan

Current through June 25, 2024
The staffing pattern at the REACH Center for the Blind is established to meet the fluctuating service demands of clients throughout the year, except for designated holidays/closings. This necessitates flexibility of faculty who often assist in more than one area of the Center. When faculty expects to be unavailable to teach their classes, they must submit a plan for the continuation of services to clients assigned to their instructional units. Such plans can include substitution of other Center staff, use of volunteers or guest speakers, or special activities. The Assistant Director for Client Services reviews these plans prior to approval of the Request for Leave. For unexpected absences, the Assistant Director for Client Services or the Program Manager temporarily assigns other qualified instructors to provide scheduled training or substitute appropriate activities so that services are not interrupted.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.01 - Staff Qualifications

Current through June 25, 2024
The Department strives to employ the most qualified, competent personnel to provide rehabilitation services essential to the achievement of its stated goals. Standards for the establishment of qualifications for personnel are set from the Department by the Mississippi State Personnel Board (SPB) with comparison to appropriate qualification requirements for similar jobs in state government. All persons in a supervisory capacity are required to hold the qualifications, experience, and skill to provide sound supervision of employees.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.02 - Background/Credentials Verification Policy

Current through June 25, 2024
The credentials and qualifications of persons hired for state service positions are verified by the SPB. The department's HRD also does an investigative background check on certain other information, such as driving records. Credentials and qualifications of persons employed directly by the Center may be further verified by the Center Director. Verification activities include review of official transcripts, school records, contacts with previous employers and character references or other information as needed. The Center Director or his/her designee conducts a verification of the background/credentials on any volunteer, intern and/or consultant utilized by the Center.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.03 - Nondiscrimination Policy

Current through June 25, 2024
The Department maintains a policy and has procedures in place to ensure nondiscrimination in regard to employment, promotion, pay, or place of work regardless of race, creed, national origin, sex, disability, or age. (
Reference: SPB Employee Handbook, SPB Basic Supervisory Course Handbook and Executive Director's Memoranda
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.04 - Interns/Trainees

Current through June 25, 2024
All interns/trainees serving at the REACH Center for the Blind meet appropriate legal requirements for the work performed as well as have a basic professional understanding of the area in which they serve. Interns/trainees are held to the same professional standards and code of conduct required for full-time employees. The Department has an ongoing, collaborative relationship with various universities and colleges to provide rehabilitation interns/trainee positions (also called "practicum" experiences) to students. Interns/trainees are coordinated through the MDRS Office of Human Resource Development (HRD).
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.05 - Volunteers

Current through June 25, 2024
Any volunteer used by the Center is supervised. Volunteers are held to the same professional standards and code of conduct required for their assignment as any full-time employee. (
Reference: "Volunteer/Intern Program" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.06 - Outside Consultants

Current through June 25, 2024
The Department procures the services of outside medical, psychiatric, and other experts in accordance with the fee schedule established by MDRS. These services are obtained from appropriate certified and licensed authorities or those who meet standards as established by the Department.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.07 - Job Descriptions

Current through June 25, 2024
Each staff and volunteer position has a job description that sets forth qualifications, the reporting supervisor, positions supervised, and duties, including essential job functions for the position. Job descriptions are dated, for appropriateness, and provided to the individual involved. (
Reference: Center's Personnel Files and "Volunteer/Intern Program" and "Human Resources" files
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.08 - Orientation Policy (Employees/Interns/Trainees/Volunteers)

Current through June 25, 2024
MDRS maintains a written policy of timely orientation of new staff members, staff moving to new positions, consultants, volunteers and interns/trainees. (
Reference: OVR/OVRB Policy and Procedures Manual; "Volunteer/Intern Program," "Human Resources" files
.) Organized documentation is maintained on orientation of staff, volunteers and interns/trainees. Any personal risk, liability, and insurance coverage are communicated to the volunteers and interns/trainees. A Checklist is used to ensure that all important information has been communicated to the individual. (
Reference: Blank Forms Book
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.09 - Personnel Policies for Employees of REACH Center

Current through June 25, 2024
MDRS has established personnel policies and procedures. (
Reference: SPB Employee Handbook, SPB Basic Supervisory Course Handbook, HRD Policy Memoranda, and Executive Director's Memoranda
.) Each employee is given in-depth instruction in personnel policies and procedures and signs a statement verifying these procedures has been explained and are understood. All personnel are provided a copy of personnel policies/procedures. Policies are reviewed annually.
Personnel policies and procedures have been developed and implemented to clarify what the Department expects of personnel and what personnel can expect from the Department. MDRS Personnel Policies/Procedures include but are not limited to the following:
1. Employment procedures
a. Authority for hiring and firing
b. Administrative requirements
c. Job descriptions for each position which
				are provided to the employee
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.10 - Performance Appraisals

Current through June 25, 2024
The staff of the REACH Center for the Blind receives a performance appraisal at least annually with a semi-annual review and feedback session in accordance with MDRS policies and procedures. The performance appraisal is conducted by the immediate supervisor. The results of performance appraisals are provided in written form and reviewed with the respective employee. Management and supervisory personnel are responsible and accountable for employee scheduling, job performance, and performance appraisal of employees.
The immediate supervisor is responsible for conducting performance appraisals on all subordinates. These results are documented, reviewed with the staff, and included in the individual's personnel file. The performance appraisal is based upon an assessment of job performance in relation to quantity and quality of work. The performance appraisal includes establishing objectives for the next rating period. (
Reference: Center's Personnel Files
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.11 - Staff Input

Current through June 25, 2024
Opportunities for Staff to have input on personnel policy is provided through staff meetings, suggestion solicitation, and submittal of proposals to the appropriate administrative authority. State employee personnel policies are subject to the control of the SPB with the Center's personnel policies directly under the authority of the MDRS Executive Director.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.12 - Staff Development and Training

Current through June 25, 2024
The Center Director conducts periodic assessment of the training needs of personnel and maintains a planned, scheduled in-service training program.
1. The CRP, as well
				as MDRS, maintains a library of relevant professional material.
				(
Reference: "Resource Material: Professional/ Educational"
				file
.)
2. Supplemental,
				continuing, or advanced education is provided, as appropriate to the needs of
				MDRS, contingent upon availability of funds.
3. The Department, with its own Program
				Evaluation Unit as well as other external entities and as opportunities are
				available, engages in appropriate rehabilitation research.
4. In-service training budgets and time
				allocations are established at the Department level for all
				personnel.
5. The Center engages in
				an active and ongoing process of staff development related to pertinent issues
				and concerns and in response to identified needs. (
Reference: "Staff
				Development Training" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.13 - Community Involvement

Current through June 25, 2024
The Center Director and staff show evidence of involvement in local, state, and national professional and/or civic and community organizations. A listing of staff involvement has been developed and is updated annually. (
Reference: "Human Resources" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 9 - (1I) Human Resources › Section 32-24-9.14 - Staff-Client Fraternization

Current through June 25, 2024
In order for staff to carry out their assigned duties of training and guidance without contributing to feelings of dependence or favoritism, the staff is prohibited from fraternizing with students on an individual or selective basis. However, staff is encouraged to participate in group activities during or after class hours.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 10 - (1J) Technology › Section 32-24-10.00 - MDRS Management Information System (MIS)

Current through June 25, 2024
The Department provides overall technology solutions and support for the Center. This includes hardware, software, assistive technology, security, virus protection, backup and disaster recovery plan and repairs and maintenance.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 10 - (1J) Technology › Section 32-24-10.01 - Case Management Software

Current through June 25, 2024
AACE (Accessible Automated Case Environment) provides communication, data collection, documentation and performance information via the agency network. Service requests from district counselors within the network are completed on-line.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 10 - (1J) Technology › Section 32-24-10.02 - Confidentiality of Records

Current through June 25, 2024
The REACH Center for the Blind takes all necessary actions to safeguard the use of information technology and confidential information stored and accessed on the Center's computers and the MDRS agency network. (
Reference: "Information Technology and Computers" file
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 11 - (1K) Rights › Section 32-24-11.00 - Assurance of Commitment to Rights of Persons Served

Current through June 25, 2024
The REACH Center for the Blind is philosophically, as well as legally, committed to insuring that the rights of all its clients are fully protected. These policies and procedures are communicated to persons served, Center faculty and staff, consultants, interns/trainees, and volunteers through the Center Manual and the Client Handbook. These rights include but are not limited to the following:
1. The right
				to personal privacy unless the safety and welfare of the person served or
				others is threatened or there is a violation of state or federal law
2. The right to be treated with dignity and
				respect at all times
3. The right
				to be free from psychological and/or physical abuse in any form
4. The right to be given all appropriate
				information concerning service delivery and consideration for placement in the
				highest and most appropriate program level
5. The right to have maximum input into the
				delivery of services whenever possible.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 11 - (1K) Rights › Section 32-24-11.01 - Violations and/or Complaints

Current through June 25, 2024
The Center uses the complaint/suggestions procedure to allow for client allegations of possible infringements of his/her rights. Whenever there is a suspected case of client abuse, neglect or exploitation, the Center staff follows procedures contained in the MDRS Policy Manual.
Any staff member who is found to have violated the rights of any person served will be appropriately disciplined under the provisions and overview of the SPB. Any violation of the rights of those served is promptly reported to the most appropriate level supervisor who is not directly involved in the violation. Failure to report a violation is a serious offense, as this implies collusion with the violation. Upon the report of a violation, a thorough investigation is undertaken within a thirty-day period. Disciplinary action, if determined appropriate, is initiated under the guidelines of the SPB.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 11 - (1K) Rights › Section 32-24-11.02 - Informed Consent

Current through June 25, 2024
Signed informed consent is obtained from the person served prior to the implementation of any procedures that restrict or limit the rights of the person served (e.g.: removal of phone privileges, short-term suspensions, terminations). (
Reference: Blank Forms Book
.)
Positive behavior modification is tried prior to the use of any restrictive procedures.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 11 - (1K) Rights › Section 32-24-11.03 - Physical/Psychological Abuse

Current through June 25, 2024
Abuse of any individual served by a staff member is considered a serious offense. Abuse includes any type of physical abuse (including corporal punishment) and/or any psychological abuse (including humiliating, degrading, or exploiting). The party involved is subject to dismissal. In addition, any employee who has knowledge of such abuse and fails to report the abuse is subject to disciplinary action. Any client who abuses another is subject to immediate dismissal or other disciplinary action dependent upon the circumstances.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 11 - (1K) Rights › Section 32-24-11.04 - Sexual Harassment Policy

Current through June 25, 2024
The Department maintains a strict policy regarding the prohibition of sexual harassment in any form. Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when submission to or rejection of this conduct explicitly or implicitly affects an individual's employment, work performance, or creates an intimidating, hostile or offensive work environment. Any report of sexual harassment is promptly investigated and appropriate disciplinary measures taken. (
Reference: SPB State Employee Handbook and MDRS Policy Manual, "Sexual Harassment"
.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 24 - REACH Manual › Chapter 11 - (1K) Rights › Section 32-24-11.05 - Release of Persons Served

Current through June 25, 2024
The Center does not release a client, who is under age, legally adjudicated as not competent or whose mental and/or intellectual condition prevents the ability to adequately represent his/her own interests, to any party other than the person's parent, spouse or legal guardian unless such parties provide written authorization to release the client to another designated individual, agency, or institutional representative.