Kentucky Administrative Regulations › Title 702 - EDUCATION AND WORKFORCE DEVELOPMENT CABINET - BOARD OF EDUCATION, DEPARTMENT OF EDUCATION - OFFICE OF DISTRICT SUPPORT SERVICES › Chapter 7 - School Terms, Attendance and Operation › Section 702 KAR 7:125 - Pupil attendance

Current through Register Vol. 51, No. 1, July 1, 2024
RELATES TO: KRS 157.320, 157.350, 157.360, 158.030, 158.031,
				158.033, 158.060, 158.070, 158.100, 158.240, 159.010, 159.030, 159.035,
				159.140, 159.170, 161.200
NECESSITY, FUNCTION, AND CONFORMITY: KRS 156.160 requires the
				Kentucky Board of Education to promulgate administrative regulations
				establishing standards which school districts shall meet in student, program,
				service, and operational performance. KRS 157.320 defines average daily
				attendance of pupils for funding purposes under the Support Education
				Excellence in Kentucky (SEEK) Program. KRS 157.360 bases SEEK funding upon
				average daily attendance. KRS 158.030, 158.100, and 159.010 establish the age
				for compulsory school attendance. KRS 158.070 defines the school term. KRS 158.240 defines attendance credit for moral instruction, and KRS 159.035
				defines attendance for 4-H activities, military basic training, page programs
				of the General Assembly, attendance at the Kentucky State Fair, educational
				enhancement opportunities, and when a parent or custodian is called to active
				military duty. KRS 161.200 requires attendance records to be kept by teachers.
				This administrative regulation establishes a uniform method of recording pupil
				attendance.
Section 1. Daily
			 Attendance.
(1) Daily attendance of pupils in
			 elementary schools shall be determined by taking attendance one (1) time each
			 day prior to the start of instruction and maintaining a pupil entry and exit
			 log at each school.
(2) Daily
			 attendance of pupils in middle and high schools shall be determined by taking
			 attendance by class period and maintaining a pupil entry and exit log at each
			 school.
(3) The pupil entry and
			 exit log shall include the date, pupil name, grade or homeroom, time of late
			 arrival, time of early departure (with the reason for both listed), and other
			 information required by the local board of education. For elementary pupils who
			 are signed out, the pupil entry and exit log shall also include a signature of:
(a) A parent;
(b) A legal guardian; or
(c) An adult with proof of identification and
			 for whom the school has received a written authorization from the parent or
			 legal guardian.
(4)
			 Pupils shall be physically present in the school to be counted in attendance
			 except under the following conditions:
(a) The
			 pupil is a participant in a co-curricular instructional activity that has been
			 authorized by the local board of education and is a definite part of the
			 instructional program of the school;
(b) The pupil is a participant in an activity
			 as provided in either KRS 158.240 or 159.035;
(c) The pupil is participating in an off-site
			 virtual high school class or block. A pupil may be counted in attendance for a
			 virtual high school class or block for the year or semester in which the pupil
			 initially enrolled in the class or block if the pupil demonstrates proficiency
			 in accordance with local policies required by  704 KAR 3:305, Section
			 7;
(d) The pupil's mental or
			 physical condition prevents or renders inadvisable attendance in a school
			 setting, and the pupil meets the requirements of KRS 159.030(2). A pupil being
			 served in the home/hospital program shall receive, at a minimum, the
			 instruction required pursuant to KRS 158.033;
(e) The pupil has been court ordered to
			 receive educational services in a setting other than the classroom. A pupil
			 being served through a court order shall receive at a minimum, the instruction
			 required pursuant to paragraph (d) of this subsection;
(f) The pupil has an individual education
			 program (IEP) that requires less than full-time instructional
			 services;
(g) The pupil is
			 participating in standards-based, performance-based credit that is awarded in
			 accordance with  704 KAR 3:305, Section 7 and that falls within one (1) or more
			 of the categories of standards-based course work outlined in  704 KAR 3:305. A
			 pupil may be counted in attendance for performance-based credit for a class or
			 block for the year or semester in which the pupil initially enrolled in the
			 class or block if the pupil demonstrates proficiency in accordance with local
			 policies required by  704 KAR 3:305, Section 7;
(h) The pupil participates in a school that
			 is authorized by the commissioner to design and deliver an educational program
			 so that all graduation requirements are based on pupil proficiency of standards
			 and performance, rather than time and Carnegie units, as authorized in  704 KAR 3:305, Section 7; or
(i) The pupil
			 is enrolled and participating in a full-time, online, virtual and remote
			 learning program pursuant to the requirements of  704 KAR 3:535. A pupil shall
			 be counted in attendance pursuant to the requirements of  704 KAR 3:535.
(5) Even if a
			 pupil's absence or tardy is due to factors beyond the pupil's control,
			 including inclement weather or failure of the transportation system to operate,
			 the pupil shall be counted absent or tardy. However, a pupil being transported
			 to school on a district school bus or district vehicle shall not be considered
			 tardy if the cause of the lateness is due to the bus or vehicle arriving after
			 the beginning of the school day.
(6) The local board of education shall
			 determine by local board policy what constitutes an excused and an unexcused
			 absence.
(7) A pupil shall not be
			 allowed to make up absences for the purpose of including make-up activities in
			 the calculation of average daily attendance.