Code of Maine Rules › 02 - DEPARTMENT OF PROFESSIONAL AND FINANCIAL REGULATION › 041 - OFFICE OF PROFESSIONAL AND OCCUPATIONAL REGULATION (OPOR) › BARBERING AND COSMETOLOGY LICENSING PROGRAM › Chapter 27 - RULES FOR LICENSURE AND OPERATION OF SCHOOLS OFFERING ONE OR MORE COURSES OF STUDY IN AESTHETICS, BARBERING, COSMETOLOGY, LIMITED BARBERING, NAIL TECHNOLOGY AND INSTRUCTING › Subchapter 3 - SCHOOL OPERATION, COURSE OF STUDY, HEALTH, SANITATION AND SAFETY › Section 041-27-3-18 - Records

Current through 2024-29, July 17, 2024
1.
Student Academic and Financial
					 Records
A. A school shall keep
					 accurate records that show the instruction in each subject successfully
					 completed by the student. Upon completion of a course, the school shall provide
					 the student with a transcript that describes the course and breakdown of
					 subjects and dates of enrollment and course completion. A transcript shall be
					 provided in the same manner to a student who terminates.
B. The official student academic records
					 contain information relating to a student's academic performance such as, but
					 is not limited to:
1) Application for
					 enrollment and supporting documentation;
2) Enrollment contract, the student's fees
					 for the course of study and any related costs and relevant financial
					 information;
3) The student's
					 progress and improvement reports;
4) Narrative evaluations of the student's
					 academic performance used to assess his or her progress through his or her
					 course of study;
5) Record of
					 failures and results of supplemental examinations, as may be
					 applicable.
6) Log of hours of
					 attendance and hours accumulated;
7) Any petition and appeal filed by the
					 student and the final disposition;
8) Confidential medical information relative
					 to a student's academic performance, which has been furnished at the request of
					 the school with the consent of the student concerned; and
9) Identifying information about the student
					 that is required in the administration of academic records such as name,
					 contact address, telephone number and email address (if available).
C. To ensure that a student has
					 completed the minimum course requirements prior to providing services directly
					 on a client, a school shall maintain a transcript, signed by the student and
					 the instructor(s) or school's official designee, indicating successful
					 completion for each course of study as follows:
1) Aesthetics: seventy-five (75) hours of
					 instruction and twenty (20) percent of each component of the practice
					 curriculum:
2) Barbering and
					 Cosmetology: two hundred (200) hours of instruction and twenty (20) percent of
					 each component of the practice curriculum;
3) Limited Barbering: eighty-five (85) hours
					 of instruction and twenty (20) percent of each component of the practice
					 curriculum; and
4) Nail Technology:
					 twenty-five (25) hours of instruction and twenty (20) percent of each component
					 of the practice curriculum.
D. A school shall maintain student records on
					 site for a period of five (5) years from the date of the last entry. The record
					 must include the date of enrollment, a copy of the enrollment contract, time
					 records of daily attendance, records and documentation of the student's
					 progress through the course of study, including written communications related
					 to the student, detailed record of hours completed in theory, practice or
					 laboratory work and clinical instruction, the graduation date or date of
					 withdrawal or termination, transcript and a record of the student's financial
					 aid accounting and payment of tuition and fees.
E. A school that changes ownership shall
					 transfer all student academic and financial records, and any other record or
					 document that directly relates to students, to the new school owners upon sale
					 of the school.
F. A school that
					 permanently closes shall notify the Director, in writing, of the school closure
					 in accordance with section 20 of this subchapter. In the case of a school
					 closure, the school shall provide a copy of all pertinent student records to
					 the receiving school. If the school does not expect to turn over all student
					 records to another school, it is the school's responsibility to make
					 arrangements to turn over all student academic and financial records, and any
					 other record or document that directly relates to student to the Director.