reglab/statecodes huggingface dataset:
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 708 - RULES RELATING TO THE BREAST AND CERVICAL CANCER PREVENTION AND TREATMENT ACT (BCCPTA) IN MAINE › Section 144-708-2 - Eligibility for Services

Current through 2024-29, July 17, 2024
2.1. To be found
				eligible for MaineCare covered services under the Treatment Act; the applicant
				must meet all of the following requirements:
Meet the age and gender requirements established by
				  Department of Health & Human servicesRules Relating to the National Breast
				  and Cervical Cancer Early Detection Program (NBCCEDP) in Maine, 10-144 CMR, Ch
				  707, § 2.1.1
Be a US citizen or registered alien, and provide
				  documentation as requested by the Office of Integrated Access and Support;
Be a Maine resident;
Meet the income requirements established by the Department
				  of Health & Human servicesRules Relating to the National Breast and
				  Cervical Cancer Early Detection Program (NBCCEDP) in Maine, 10-144 CMR, Ch 707,
				  § 2.3;
Have no creditable insurance coverage;
Creditable insurance coverage
: has the same
				  meaning as the term defined in §2701(c) of the Public Health Services Act,
				  42 U.S.C.
				  §
											300 gg(c)(1)
A woman will be considered to have no creditable insurance
				  if her health insurance contains a pre-existing condition exclusion, which
				  either excludes for treatment of breast or cervical cancer, or covers limited
				  services, but not treatment for breast or cervical cancer.
Be otherwise ineligible for full MaineCare coverage under
				  any other existing mandatory MaineCare categorically needy eligibility group;
Who has received an MBCHP covered screening or diagnostic
				  service (see 10-144 CMR, Ch 707, § 4.1.1-4.1.7 ) at an MBCHP participating
				  site, whether or not that service was paid with MBCHP funds;
Has been diagnosed with either breast or cervical cancer or
				  pre-cancerous lesions and be in need of treatment for such
				  conditions.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 708 - RULES RELATING TO THE BREAST AND CERVICAL CANCER PREVENTION AND TREATMENT ACT (BCCPTA) IN MAINE › Section 144-708-3 - Enrollmen

Current through 2024-29, July 17, 2024
3.1.
General Information
After a woman is determined to be eligible for services [as
				  defined in Section 2 ]:
TheMaineCare Enrollment Form: Treatment Act application will
				  be mailed to the woman for signature.
She must sign and return the form to MBCHP. When the form is
				  returned, the start and review date is determined and her coverage is
				  activated.
She may qualify for retroactive eligibility provided that
				  she meets the eligibility requirements for any month during and up to the 90
				  days prior to the first day of the month the application is received by MBCHP
				  in accordance with theMaineCare Eligibility Manual, 10-144 CMR, Ch 332, §
				  1530.
MBCHP must receive proof of diagnosis and determination of
				  treatment plan directly from the woman's physician. The plan must be based on a
				  recent examination and must fully describe the physician's findings and the
				  medical necessity for proposed treatment.
3.2.Ongoing Review of Eligibility
Review date is one year from the month of start date. The
				  woman shall provide appropriate medical confirmation demonstrating that she
				  continues to be in need of treatment for breast or cervical cancer or
				  pre-cancerous lesions.
The review process will require confirmation of ongoing lack
				  of creditable insurance coverage.
If a woman is to turn 65 years old before her review date,
				  her coverage under the Treatment Act will end when she turns 65.
The review is a redetermination of eligibility. The
				  Department shall approve all forms to be used for review. If the recipient is
				  no longer eligible under the Treatment Act coverage, the Office of Integrated
				  Access and Support will determine whether she is eligible for continued
				  coverage under another category, in accordance with theMaineCare Eligibility
				  Manual, 10-144 CMR, Ch 332, § 1000.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 708 - RULES RELATING TO THE BREAST AND CERVICAL CANCER PREVENTION AND TREATMENT ACT (BCCPTA) IN MAINE › Section 144-708-4 - Covered Services

Current through 2024-29, July 17, 2024
Women who are eligible as defined in this rule will receive
				  full MaineCare benefits as long as they are in need of treatment for breast or
				  cervical cancer or pre-cancerous lesions in accordance with theMaineCare
				  Eligibility Manual, 10-144 CMR, Chapter 332, § 2150.03.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 708 - RULES RELATING TO THE BREAST AND CERVICAL CANCER PREVENTION AND TREATMENT ACT (BCCPTA) IN MAINE › Section 144-708-5 - Appeal Rights

Current through 2024-29, July 17, 2024
A woman who is aggrieved by a decision relating to her claim
				  for eligibility for MaineCare coverage under this rule shall have
				  administrative and judicial appeal rights as established in theMaineCare
				  Eligibility Manual, 10-144 CMR, Chapter 332, §§ 1180 -1181 and
				  §§ 1300-1442
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-1.0 - PURPOSE

Current through 2024-29, July 17, 2024
These rules implement
				   22 M.R.S.A.
				  §1532, which requires screening of
				  newborns to detect critical congenital heart defects and submission of data to
				  the Department. Unless the infant's parent(s) objects on religious grounds, the
				  responsible hospital, birthing center, physician, midwife, principal birthing
				  attendant or other health care provider shall screen each infant either born in
				  the State of Maine or moving to Maine within one month of birth (see Section
				  5.1 for infants not born in Maine) for critical congenital heart defects.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-2.0 - DEFINITIONS

Current through 2024-29, July 17, 2024
2.1 "Birthing center" means any non-hospital
				health facility, institution or place designed to accommodate mothers giving
				birth away from home at the culmination of normal, uncomplicated pregnancies.
2.2 "Birth hospital" means any
				hospital licensed under the provisions of Title 22 of the
Maine Revised
				Statues
which provides health care services to pregnant women and
				those who give birth.
2.3 "CCHD"
				means Critical Congenital Heart Defects, also known as Critical Congenital
				Heart Disease, including, but not limited to seven specific heart defects:
				hypoplastic left heart syndrome, pulmonary atresia (with intact septum),
				tetralogy of fallot, total anomalous pulmonary venous return, transposition of
				the great arteries, tricuspid atresia and truncus arteriosus that may be
				detectable by pulse oximetry screening.
2.4 "Department" means the Maine Department
				of Health and Human Services including the Maine Center for Disease Control and
				Prevention (Maine CDC).The Maine CDC Birth Defects Program performs the
				functions related to these rules.
2.5 "ECHO" means echocardiogram, a
				non-invasive diagnostic method using ultrasound to visualize heart structures
2.6 "Health care provider" means a
				physician, advanced practice nurse or other licensed professional acting as
				primary health care provider or specialty health care provider caring for an
				infant or child with a critical congenital heart defect included in the Maine
				CDC Birth Defects Program.
2.7
				"Part C Agency" is an agency that meets the definition in the I.D.E.A.
				(
Individuals with Disabilities Education Act
).In Maine, Child
				Development Services (CDS) under the supervision of the Maine Department of
				Education. is the Part C Agency providing both Early Intervention (birth - two
				years) and Free Appropriate Public Education (FAPE for ages three - five
				years)
2.8 "Principal birthing
				attendant" means any adult who acts as the principal attendant during a
				delivery that occurs at a site other than a hospital or birthing center. This
				may be a midwife or other adult attendant.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-4.0 - REPORTING

Current through 2024-29, July 17, 2024
4.1 Suspected or confirmed heart defects
				shall be reported to the Maine CDC Birth Defects Program as required by 22
				M.R.S.A. §1687, and Chapter 280,
Rules Relating to the Maine (CDC)
				Birth Defects Program
.
4.2
				All infants born, transferred to or admitted to a hospital shall have their
				screening status reported to the Maine CDC Birth Defects Program.
4.3 Hospitals, birthing facilities and other
				providers of CCHD screening shall provide the following information to the
				Maine CDC Birth Defects Programon a weekly to bi-monthly basis:
a. the number of infants born in that
				hospital or location;
b. the number
				of infants born in that hospital or location who had a heart defect suspected
				or diagnosed prenatally;
c. the
				number of infants born in that hospital or location who received a CCHD
				screening;
d. the number of infants
				who received a CCHD screening at that hospital or location who received a
				negative screen "pass" from the test;
e. the number of infants who received a CCHD
				screening at that hospital or location who received one or more indeterminate
				screen results from the test;
f.
				the number of infants who received one or more indeterminate screen results who
				were referred for clinical assessment;
g. the number of infants who received a CCHD
				screening at that hospital or location who received a positive screen "fail"
				from the test;
h. the number of
				infants with a positive "fail" screen that were referred for clinical
				assessment and pediatric cardiology consultation and
i. the number of infants whose parents or
				guardians declined/refused the CCHD screening.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-5.0 - RESPONSIBILITY FOR CCHD SCREENING FOR INFANTS BORN IN MAINE BUT NOT IN A HOSPITAL OR BIRTHING CENTER

Current through 2024-29, July 17, 2024
5.1 If an infant is
				delivered outside a hospital or birthing center by a midwife or other principal
				birthing attendant who is prepared to perform CCHD screening at the appropriate
				time (Section 7.0), that person shall do so and report screening results to the
				Department.
5.2 This midwife or
				principal birthing attendant shall record in the infant's record the fact that
				CCHD screening was performed, including date, time and screening results, or
				that a parental religious objection exists.
5.3 If the midwife or principal birthing
				attendant is not prepared to perform CCHD screening, he or she shall:
a. inform the parent(s) or guardian(s) about
				the importance of the screening test and the State law governing it;
b. direct the parent(s) or guardian(s) to see
				an individual prepared to perform the CCHD screening test by the 3rd day of
				life;
c. contact the parent(s) or
				guardian(s) by the 5th day of life to verify that the infant has been screened;
d. keep a written record of each
				of the actions required under this rule; and
e. provide a timely report to the Department
				where the infant was referred for CCHD screening and if screening
				occurred.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-6.0 - RESPONSIBILITY FOR CCHD SCREENING FOR INFANTS NOT BORN IN MAINE

Current through 2024-29, July 17, 2024
6.1 If an infant is not born in the State of
				Maine but is, or subsequently becomes, a resident of Maine, any primary health
				care provider in Maine who examines the infant in the first month of life
				should verify whether the infant has been screened, and if not, shall perform a
				CCHD screen and report the results to the Department unless the parents or
				guardians refuse the CCHD screening based on religious grounds. The health care
				provider may rely upon the information in the infant's medical record to
				determine whether screening has been done.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-7.0 - RESPONSIBILITY OF THOSE PROVIDING PEDIATRIC SERVICES

Current through 2024-29, July 17, 2024
7.1 Any primary health care provider in Maine
				who examines an infant for the first time in the first month of life should
				determine whether the child has been screened for CCHD by checking the infant's
				medical records or, if necessary, contacting the Maine CDC Birth Defects
				Program. If the health care provider determines that no screening has been
				performed, the provider shall screen the infant for CCHD and report the results
				to the Department unless parent(s) have a religious objection.
7.2 Any physician or other health care
				provider subject to these rules who has identified a case of a child presenting
				with, or suspected of having, a critical congenital heart defect or other heart
				defect shall notify the Maine CDC Birth Defects Program of such condition
				including method of determining diagnosis, by submitting a Confidential Medical
				Report to the Maine CDC Birth Defects Program within 5 working days of the
				identification.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-8.0 - TIMING OF CCHD SCREENING

Current through 2024-29, July 17, 2024
8.1 For term
				infants not requiring supplemental oxygen and with no signs of heart defects,
				the CCHD screen shall be performed between 24 and 48 hours of life.
8.2 For infants who are discharged within 24
				hours of birth, the administrator of the hospital or birthing center shall
				assure:
a. that the infant's parent(s) are
				notified of what they need to do to complete the screening test;
b. that the infant's primary health care
				provider is notified of the early discharge and that the required CCHD screen
				has not been performed; and
c. that
				such notifications are made a part of the infant's medical records.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-9.0 - SCREENING TEST PERFORMED

Current through 2024-29, July 17, 2024
9.1 Screening for
				CCHD shall be performed by pulse oximetry using equipment approved for neonatal
				use by the FDA. See (
http://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfpmn/pmn.cfm
).
9.2 Screening is performed in the right hand
				and either foot. Screening can occur concurrently or sequentially.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-10.0 - PARENTAL REFUSAL OF THE SCREENING TESTS

Current through 2024-29, July 17, 2024
10.1 In the instance of parental refusal of
				the CCHD screening tests on religious grounds, the parental refusal shall be
				stated in writing using the refusal form provided or available on the Maine CDC
				Birth Defects Program website at
www.mainepublichealth.gov/birthdefects/
and
				made a part of the infant's medical record.
10.2 The administrator of hospitals and
				birthing centers, principal birthing attendants and primary health care
				providers shall ensure that the Maine CDC Birth Defects Program, Maine
				Department of Health and Human Services is notified in writing of the parental
				refusal within 5 days of the infant's birth.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-11.0 - FOLLOW-UP

Current through 2024-29, July 17, 2024
11.1 The administrator of the hospital or
				birthing center shall assure a protocol is in place to respond to abnormal
				screening results based on the level of urgency and clinical
				presentation.
11.2 For the purpose
				of coordinating efforts to detect, prevent, and treat CCHD the Department may
				share individually identifiable health information related to the potential or
				actual presence of CCHD, to the extent permitted by law, with other public
				health programs and agencies whose mission is to detect, prevent and treat
				these disorders such as a health department of another state in which a child
				resides.
11.3 In order to assess
				and ensure timely and ongoing treatment related to critical congenital heart
				defects, and to evaluate the effectiveness of screening and health care
				services in reducing the morbidity and mortality caused by screened disorders,
				the Department will collect short and long-term information on individuals
				confirmed to have a condition included in the program. Healthcare providers
				will provide requested information within 30 days of request or as otherwise
				indicated in the request relative to the level of clinical urgency. As needed
				to ensure patient access to timely and ongoing medical treatment, providers may
				disclose medical information to the Department in the minimum amount necessary
				to accomplish the purposes of this regulation. Consent is not required for this
				disclosure because this rule and the statutes it is based on are made to
				protect the public health and welfare.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-12.0 - REFFERAL

Current through 2024-29, July 17, 2024
12.1 In compliance with part C of The
				I.D.E.A. (
Individuals with Disabilities Education Act
),the
				Maine CDC Birth Defects Program screening will refer a newborn with a confirmed
				heart defect that has the potential to develop a developmental delay to the
				Part C agency.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 709 - CRITICAL CONGENITAL HEART DEFECTS SCREENING › Section 144-709-13.0 - PROGRAM'S RESPONSIBILITY TO MAINTAIN CONFIDENTIALITY OF ALL DATA

Current through 2024-29, July 17, 2024
13.1 All data reported to the Program, which
				contains either direct or indirectly individually identifiable information
				shall be confidential and is not considered a public record.
13.2 Unless the person or his/her legal
				authorized representative specifically prohibits such use in writing, the
				information obtained during the screening process may be used for program
				evaluation or program-related research.
13.3 Any report produced from data collection
				will be in a form that does not allow direct or indirect identification of
				individuals.
13.4 A standard
				Institutional Review Board process conforming to all applicable state and
				federal laws is required for any proposed research plan that involves the use
				of any Maine CDC Birth Defects Program data. Approval by the Maine CDC
				Institutional Review Board must be documented prior to the release of any
				data.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 720 - RULES GOVERNING THE IMPLEMENTATION OF EXPEDITED PARTNER THERAPY › Section 144-720-I - General Definitions

Current through 2024-29, July 17, 2024
A. The following
				terms used in these regulations shall have the meaning specified.
1.
Department
means the
				Department of Health and Human Services, Maine Center for Disease Control and
				Prevention.
2.
Expedited
				Partner Therapy (EPT)
means prescribing, dispensing, furnishing, or
				otherwise providing prescription antibiotic drugs to the sexual partner(s) of a
				person clinically diagnosed with a sexually transmitted disease without
				physical examination of the partner(s).
3.
Health Care Professional
means an
a.
allopathic
				physician
licensed pursuant to Title 32, chapter 48;
b. an
osteopathic physician
licensed pursuant to Title 32, chapter 36;
c. a
physician assistant
who
				has been delegated the provision of sexually transmitted disease therapy or
				expedited partner therapy by that physician assistant's supervising physician;
d. an
advanced practice
				registered nurse
who
(1) has a
				written collaborative agreement with a collaborating physician that authorizes
				the provision of sexually transmitted disease therapy or expedited partner
				therapy, or
(2) who possesses
				appropriate clinical privileges in accordance with Title 32, chapter
				31.
4.
Patient
means an individual presenting signs of infection with a
				sexually transmitted disease eligible for Expedited Partner Therapy.
5.
Sex Partner(s) or Partner(s)
means a person who has engaged in vaginal, anal or oral sex with the patient
				eligible for Expedited Partner Therapy.
6.
Sexually transmitted disease
				(STD)
means a bacterial, viral, fungal, or parasitic disease determined
				by rule of the department to be sexually transmitted, to be a threat to the
				public health and welfare, and to be a disease for which a legitimate public
				interest will be served by providing for its regulation and
				treatment.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 720 - RULES GOVERNING THE IMPLEMENTATION OF EXPEDITED PARTNER THERAPY › Section 144-720-II - Expedited Partner Therapy Guidelines

Current through 2024-29, July 17, 2024
A.
Expedited Partner Therapy Clinical Eligibility
1. Appropriate patients for Expedited Partner
				Therapy are those with a clinical diagnosis of sexually transmitted chlamydia
				(
Chlamydia trachomatis
) and/or gonorrhea (
Neisseria
				gonorrhoeae)
infection, preferably with laboratory confirmation.All
				such cases must be reported to the Maine Center for Disease Control pursuant to
				the
Rules for the Control of Notifiable Diseases and
				Conditions,
10-144 CMR Chapter 258.
Laboratory confirmation of the diagnosis may include:
a. a positive culture test for chlamydia
				and/or gonorrhea;
b. a positive
				nucleic acid amplification test (NAAT) for chlamydia and/or gonorrhea. Because
				of their high sensitivity, NAATs are the tests of choice for chlamydia and
				gonorrhea screening and testing; or
c. a gram stain of male urethral exudate
				showing gram negative intracellular diplococci indicative of
				gonorrhea.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 730 - INTERAGENCY REPORTING OF CANCER-INCIDENCE REGISTRY AND VITAL STATISTICS DATA › Section 144-730-2 - Data Requirements and Exclusions

Current through 2024-29, July 17, 2024
DRVS shall report Maine Cancer Registry data and data related
				  to the registration of vital statistics, including identifying data or
				  protected health information (PHI), to the MHDO, in accordance with this rule.
A.
Cancer Registry Data
				Elements:
1. Reporting
				Facility/Physician
2. Registrant's
				Name (first name, middle initial, last name, and, if applicable, maiden
				name)
3. Date of Birth
4. Address at Diagnosis; including
a. City or Town of Residence
b. County of Residence
c. State of Residence
d. Zip Code
5. Sex/Gender
6. Social Security Number, if
				available
7. Race
8. Attending Physician
9. Referring Physician
10. Date of Diagnosis
11. Topography of Cancer (ICD)
12. Morphology of Cancer (ICD)
13. Usual Occupation 14. Usual
				Industry
15. Stage of Disease at
				Diagnosis (AJCC coding system)
16.
				Patient's Mailing Address
17. Date
				of Admission
18.
				Laterality
19. Grade
20. Spanish/Hispanic Origin
21. Diagnostic Confirmation
22. Summary Stage
23. Date of First Course of Treatment (when
				available in the medical record)
24.
				Type of First Course of Treatment (when available in the medical
				record)
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 730 - INTERAGENCY REPORTING OF CANCER-INCIDENCE REGISTRY AND VITAL STATISTICS DATA › Section 144-730-3 - Filing Requirements

Current through 2024-29, July 17, 2024
A.
File
				Format.
The file format will be an MHDO-provided template for each
				dataset. DRVS will use the current version of the appropriate template. The
				file format for DRVS will contain the data elements listed and described in
				subsections 2(A), 2(B), 2(C) and not excluded by 2(D). File naming conventions
				will be specified in the instructions included with each template.
B.
Filing Method.
Data files
				must be submitted via Secure File Transfer Protocol (SFTP). Files are required
				to be compressed and encrypted before uploading. This file-level encryption
				will ensure the confidentiality of all data that are submitted to the MHDO
				portal, not just individual fields.
C.
Filing Period.
DRVS will
				submit data sets to MHDO based on the following schedule:
1. Historic data from January 2015 to
				December 2021 will be submitted for births by April 30, 2022 and deaths by June
				30, 2022 in yearly incremental files.
2. Annually, birth files will be submitted by
				April 30th following the end of the calendar year
				and death files by June 30th.
3. Annually, cancer incidence data will be
				submitted by April 30th for the diagnosis year that
				was submitted to the National Program on Cancer Registries in November of the
				prior year (e.g., by April 30, 2022 MHDO will receive diagnosis year 2019 data
				from MCR).
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 730 - INTERAGENCY REPORTING OF CANCER-INCIDENCE REGISTRY AND VITAL STATISTICS DATA › Section 144-730-4 - Confidentiality

Current through 2024-29, July 17, 2024
Information collected, processed and/or analyzed under this
				  rule shall be subject to release to the public or retained as confidential
				  information in accordance with 22 M.R.S. Chapter 1683 and 90-590 CMR Chapter
				  120 and this rule, unless prohibited by state or federal law.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 1 - TRANSPORTATION, STORAGE AND FINAL DISPOSITION OF DEAD BODIES › Section 146-1-2 - Burial-Transit Permit

Current through 2024-29, July 17, 2024
A. Issue
1. Permit Required
a. A burial-transit permit is required for
				any transport of a dead body, except transport by a funeral director having
				custody of the dead body from the site where death occurred (or where the
				funeral director received custody) to an establishment of a funeral
				director.
b. A burial-transit
				permit is required for any transport of a dead body by an authorized
				person.
c. A burial-transit permit
				is required for any transport of a dead body from the establishment(s) of the
				funeral director to another location.
d. A burial-transit permit issued by the
				municipal clerk orsubregistrar, or by the appropriate authority in another
				state or foreign country, shall authorize final disposition of the dead body by
				burial or entombment without further permit, and after presentation of a
				completed death certificate and a medical examiner's release, shall authorize
				cremation, burial at sea, use by medical science, or removal from the
				State.
e. Cremated remains of a
				dead body may be transported, buried, or otherwise disposed of without a
				burial-transit permit.
f. Parts of
				a living human being such as an amputated arm or leg may be buried or cremated
				without a permit.
g. A
				burial-transit permit is required for temporary storage of a dead body for more
				than 14 days and up to eight months. Storage for more than eight months shall
				be treated as final disposition for the purposes of this rule.
h. A burial-transit permit is required for
				disinterment of a dead body, as specified in section 5.
i. The circumstances under which a
				burial-transit permit is required for transport or final disposition of a dead
				fetus are specified in section 7.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 1 - TRANSPORTATION, STORAGE AND FINAL DISPOSITION OF DEAD BODIES › Section 146-1-3 - Delivery of a Dead Body to an Authorized Person

Current through 2024-29, July 17, 2024
A. Death in Institution
When death occurs in an institution, the dead body may be
				  delivered to an authorized person who has obtained a burial-transit permit
				  prior to removal from the institution.
B. Communicable Disease.
When death is caused by a reportable communicable disease in
				  Category I, as defined by the rules and regulations of the Department for
				  control of communicable diseases, the dead body shall be delivered to an
				  authorized person only after suitable precautionary measures are taken,
				  consistent with the regulations of the Department, to prevent the spread of
				  infection.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 1 - TRANSPORTATION, STORAGE AND FINAL DISPOSITION OF DEAD BODIES › Section 146-1-4 - Transportation of Dead Bodies

Current through 2024-29, July 17, 2024
A. Burial-Transit
				Permit
Dead bodies transported by common carrier in this state shall
				  be accompanied by a burial-transit permit issued by the appropriate authority.
				  The burial-transit permit shall be attached to the shipping case in a strong
				  envelope.
B. Embalming
Dead bodies transported by common carrier shall be embalmed
				  and placed in a suitable container designed for this purpose and which is
				  acceptable to the carrier.
C. Unembalmed Bodies
Dead bodies which cannot be embalmed or are in a state of
				  decomposition may be shipped on a common carrier when enclosed in a proper
				  shipping container suitably designed to prevent the escape of fluids or
				  offensive odors.
D. Funeral
				Directors
Dead bodies transported in a funeral director's coach need
				  not be enclosed in outside shipping cases.
E. Private Vehicles
Dead bodies shall be transported in private vehicles only by
				  authorized persons and shall be enclosed in a suitable container made for that
				  purpose which shall be concealed from public view.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 1 - TRANSPORTATION, STORAGE AND FINAL DISPOSITION OF DEAD BODIES › Section 146-1-5 - Disinterment

Current through 2024-29, July 17, 2024
A. Funeral Directors
Except as authorized by the Department, disinterment shall be
				  made under the supervision of a funeral director who shall be responsible for
				  the proper conduct of the disinterment and removal.
B. Transportation
Regulations for transportation of dead bodies apply to
				  disinterred dead bodies.
C.
				Permit
1. Permit Required.
a. A burial-transit permit is required for
				disinterment and subsequent transport and disposition of a dead body.
b. A burial-transit permit is required for
				transport, removal, or disposition of a dead body stored in a vault for more
				than eight months, as specified in §6.
c. A burial-transit permit is required for
				disinterment and relocation within the same cemetery.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 1 - TRANSPORTATION, STORAGE AND FINAL DISPOSITION OF DEAD BODIES › Section 146-1-6 - Temporary Storage of Dead Bodies

Current through 2024-29, July 17, 2024
A.
				Storage
Storage of dead bodies for eight months or less in vaults or
				  other structures constructed for this purpose is not regarded as final
				  disposition and removal of such bodies is not disinterment. If a body has been
				  stored for more than eight months, a permit for disinterment must be obtained
				  prior to removal from the vault.
B. Death certificate
When a dead body is to be stored more than 14 days, the death
				  certificate shall show the disposition of the body as "entombment". The date of
				  entombment shall be entered as the date of disposition. The place and location
				  of entombment shall be entered as the name and location of "cemetery or
				  crematory".
C. Permit
1. A burial-transit permit is required when a
				dead body is to be stored more than 14 days. The municipal clerk orsubregistrar
				shall issue a burial-transit permit for temporary storage at the request of the
				funeral director or authorized person.
2. The funeral director or authorized person
				shall present the burial-transit permit to the person in charge of the vault
				when the body is placed in the vault.
3. The person in charge of the vault shall
				endorse the burial-transit permit and return it to the funeral director or
				authorized person to retain for use when the dead body is removed for final
				disposition as specified in §2 and sub-§ B.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 1 - TRANSPORTATION, STORAGE AND FINAL DISPOSITION OF DEAD BODIES › Section 146-1-7 - Disposition of Fetuses

Current through 2024-29, July 17, 2024
Transportation and final disposition of fetal remains,
				  regardless of the length of gestation, are subject to the same regulations as
				  dead bodies except as specified in this section.
A. A facility may dispose of fetal remains
				directly without obtaining a burial-transit permit.
B. A burial-transit permit is required if the
				fetal remains are to be buried in a cemetery, disposed of in a crematorium,
				buried at sea, used by medical science, or removed from the state.
C. Notwithstanding section 2(S)(3)(h) of this
				chapter, a burial-transit permit for disposition of the remains of a fetus of
				less than 20 weeks gestation, or the product of an induced abortion of any
				gestation, shall be issued upon presentation of a statement from the facility
				that the parents have chosen to dispose of the remains outside the facility and
				that the required miscarriage or induced abortion report has been filed. The
				letter shall name the person who will be responsible for the disposition and
				shall contain that person's signature.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 2 - CORRECTION AND COMPLETION OF VITAL RECORDS › Section 146-2-1 - Definitions

Current through 2024-29, July 17, 2024
A. Acknowledgment of Paternity.
				"Acknowledgment of paternity" means the form prescribed and furnished by the
				state registrar for the purpose of recording the consent of each parent for
				entering the father's name on the birth certificate of an illegitimate child or
				for recording the execution of such acknowledgment with the Department of Human
				Services, as specified by
				 22 MRSA
				Sec.2761, subsection
				4.
B. Affidavit. "Affidavit" means a statement
				made before a notary or other official qualified to take oaths.
C. Amendment. "Amendment" means the change,
				at any time after registration, of any item on a record of birth, marriage,
				death or fetal death. The record may or may not be marked "Amended".
D. Applicant. "Applicant" means a person 18
				years of age or older who meets the criteria specified in Sections
				3(A)(2) and
				4(B) of this chapter or
				has been designated an emancipated minor.
E. Application. "Application" means the
				application for altering, correcting, completing or otherwise amending a
				certificate of birth, marriage, death or fetal death (VS-7 or other appropriate
				form), as prescribed and furnished by the State Registrar.
F. Completion. "Completion" means the
				addition, at any time after registration, of any required item of information
				which was not entered on a record of birth, marriage, death or fetal death when
				it was registered with a municipal clerk.
G. Correction. "Correction" means the
				striking out of errors on records of birth, marriage, death or fetal death and
				the substitution of the correct information.
H. Court Determination of Paternity. "Court
				determination of paternity" means a court order or divorce decree which
				establishes the paternity of children named on the court document. It may or
				may not be accompanied by the vital records acknowledgment of paternity
				form.
I. Error. "Error" means
				information which was incorrect at the time of entry on the certificate for any
				reason.
J. Office of Vital
				Statistics. "Office of Vital Statistics" means the Office of Data, Research,
				and Vital Statistics.
K.
				Registration. "Registration" means filing of a record with the municipal clerk
				as required by law. Registration is complete when the municipal clerk enters
				the date of filing, and signs the certificate.
L. State Registrar. "State registrar" means
				the State Registrar, Deputy State Registrar or other designated employee of the
				Office of Vital Statistics.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 2 - CORRECTION AND COMPLETION OF VITAL RECORDS › Section 146-2-2 - Responsibilities

Current through 2024-29, July 17, 2024
A. State Registrar
1. After registration, a certificate of
				birth, marriage, death or fetal death may be altered, corrected, completed or
				otherwise amended only in the manner prescribed in this chapter, except as
				authorized by the state registrar.
2. All alterations, corrections, completions
				or other amendments to any record of birth, marriage, death or fetal death may
				be made only by the Office of Vital Statistics, upon approval by the state
				registrar.
3. Applications and
				evidence for alterations, corrections, completions, or other amendments shall
				be submitted to the Office of Vital Statistics for review and action.
4. The state registrar shall evaluate all
				applications and evidence submitted in support of any alteration, correction,
				completion or other amendment and shall approve the requested change when
				supported by appropriate evidence.
5. Upon determination that a record should be
				altered, corrected, completed or otherwise amended, the Office of Vital
				Statistics shall send appropriate documentation and instructions for such
				changes to each municipal clerk who has a copy of the record on file.
6. When an applicant does not submit the
				minimum documentation required in the regulations for amending a vital record
				or when the state registrar has reasonable cause to question the validity or
				adequacy of the applicant's sworn statements or the documentary evidence, and
				if the deficiencies are not corrected, the state registrar shall not amend the
				vital record and shall advise the applicant of the reason for this action and
				shall further advise the applicant of the right of appeal to a court of
				competent jurisdiction.
7. The
				state registrar does not have the authority to alter, correct, complete or
				otherwise amend a report of divorce or annulment. All such actions must be done
				by the court of jurisdiction who will submit a revised record of divorce or
				annulment decree to the Office of Vital Statistics, which will be substituted
				for the previously filed report.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 2 - CORRECTION AND COMPLETION OF VITAL RECORDS › Section 146-2-3 - Administrative Corrections and Completions within One Year After Date of Filing

Current through 2024-29, July 17, 2024
A. Minor Errors
1. Amendment of obvious errors, transposition
				of letters in words of common knowledge, or omissions may be made by the state
				registrar within the first year after the date a record is filed, either upon
				his or her own observation or the observation of a municipal clerk, or upon
				request of a person with a direct and legitimate interest in the certificate,
				as specified in paragraphs 2 and 3 below.
2. The registrant, a member of his or her
				immediate family, his or her guardian, or their respective legal
				representatives shall be considered to have a direct and legitimate interest.
				The term "legal representative" shall include an attorney, physician, funeral
				director, or other authorized agent acting in behalf of the registrant or his
				or her family. A certifying physician or the person solemnizing a marriage also
				have a direct and legitimate interest.
3. The request for correction of minor errors
				shall be made using the application for correcting or completing a certificate
				(VS-7).
4. The applicant's
				signature on the application form must be witnessed by an official authorized
				to take oaths.
5. Documentary
				evidence shall be provided as specified in subsections B, C, D, E and F of this
				section.
6. The application may be
				presented at the Office of Vital Statistics or at a municipal clerk's office,
				or it may be mailed to the Office of Vital Statistics.
7. Correction of minor errors more than one
				year after the date of filing must be made in accordance with section 5 of this
				chapter.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 2 - CORRECTION AND COMPLETION OF VITAL RECORDS › Section 146-2-4 - Medical Examiner Cases

Current through 2024-29, July 17, 2024
A. Application
1. Medical examiner cases are deaths defined
				in 22 MRSA §3025.
2. The
				Office of the Chief Medical Examiner may complete or amend the death
				certificate for a medical examiner case at any time after death, using the
				supplemental cause of death forms prescribed and furnished by the state
				registrar for the purpose of changing or completing the medical certification
				of the cause of death and the other information for which the medical examiner
				is responsible: identity of the deceased, time, date, place, cause, manner and
				circumstances of death. The form must be signed by the Chief Medical Examiner,
				Deputy Chief Medical Examiner or the medical examiner who certified on
				supplemental forms processed through the Office of the Chief Medical
				Examiner.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 2 - CORRECTION AND COMPLETION OF VITAL RECORDS › Section 146-2-5 - All Other Amendments

Current through 2024-29, July 17, 2024
A. Application
1. All amendments to vital records shall be
				made using the application for altering, correcting, or otherwise amending a
				certificate (VS-7), except as provided in sections 3 and 4 above, in paragraph
				5 below, and in sections 9-11 of this chapter.
2. The applicant's signature on the
				application form shall be witnessed by an official authorized to take
				oaths.
3. In the case of
				applications to amend birth certificates, both parents shall sign the
				application if both are living, as specified in section 5, sub-section B,
				below. Their signatures shall be witnessed by an official authorized to take
				oaths.
4. The application may be
				presented at the Office of Vital Statistics or at a municipal clerk's office,
				or it may be mailed to the Office of Vital Statistics.
5. All items certified by a physician on a
				death or fetal death certificate (place, date, time, and cause of death) may be
				amended only upon completion of the supplemental cause of death form prescribed
				and furnished by the state registrar for this purpose.
6. Notwithstanding subsection 2 and 3 above,
				applications for amending vital records in which the applicant's signature has
				not been witnessed by an official authorized to take oaths may be accepted
				during the period January 1 - March 31, 1993. After March 31, 1993,
				applications without the proper signatures will be returned to the applicant
				for completion before they are reviewed and processed.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 2 - CORRECTION AND COMPLETION OF VITAL RECORDS › Section 146-2-6 - Methods of Amending Certificates

Current through 2024-29, July 17, 2024
A.
				Recording Changes
Except as otherwise directed by the state registrar,
				  certificates of birth, marriage, death and fetal death shall be amended in the
				  following manner:
1. Completing the
				item in any case where the item was left blank on the existing
				certificate.
2. Drawing a single
				line through the item to be amended and inserting the new data immediately
				above or to the side thereof. The line drawn through the original entry shall
				not obliterate the entry.
3.
				Labeling the record as "Amended" unless directed otherwise by sections 3, 4, 8
				or 9 of this chapter.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 2 - CORRECTION AND COMPLETION OF VITAL RECORDS › Section 146-2-7 - Amendment of Registrant's Given Names on Birth Certificate

Current through 2024-29, July 17, 2024
A. Within First Year
1. Who May Request Amendment
Given names may be amended within the first year after the
				  birth certificate was filed upon receipt of an application (VS-7) from:
a. Both parents, or
b. The mother in the case of a child born out
				of wedlock, or
c. The father in the
				case of the death or incapacity of the mother, or
d. The mother in the case of the death or
				incapacity of the father, or
e. The
				guardian or agency having legal custody of the registrant.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 2 - CORRECTION AND COMPLETION OF VITAL RECORDS › Section 146-2-8 - Addition of Given Names on Birth Certificates

Current through 2024-29, July 17, 2024
A. Within First Year
1. Who May Request Addition
Given names may be added to the certificate within the first
				  year after the date of filing, upon receipt of an application (VS-7)
				  from:
a. Both parents, or
b. The mother in the case of a child born out
				of wedlock, or
c. The father in the
				case of the death or incapacity of the mother, or
d. The mother in the case of the death or
				incapacity of the father, or
e. The
				guardian or agency having legal custody of the registrant.