reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.7.2 - Recording Archaeological Sites

Current through June 25, 2024
Definition of a site
Please refer to Section
				  5.1. Archaeological Site.
Newly discovered sites
If an archaeological site is identified during a Phase I
				  survey, state site numbers (trinomials) must be obtained
prior
to the submission of the report
and
sites must be identified by these
				  assigned numbers in the report.
Site updates/revisits
All previously recorded sites directly within the project
				  APE must be visited and assessed to evaluate, assess, and document changes in
				  site condition, National Register eligibility (if known), identified
				  components, and other site characteristics. Updated site cards must be
				  submitted for previously discovered sites. Phase II and Phase III
				  investigations must include an updated site card prior to the final report
				  submission.
Terminated projects
Section 106 review, including assessments of historic and
				  archaeological resources, typically begins at a project's planning stage. On
				  occasion, the project is cancelled before these reviews are completed, leaving
				  the documentation of the archaeological work in limbo and the materials not
				  analyzed or curated.
Section 112(a)(2) of the National Historic Preservation Act
				  requires the federal agency to ensure that all collections and associated
				  records (including site forms and the project report) for any Section 106
				  project to be curated. This section and the accompanying 36CFR 800 regulations
				  obligate the agency/company contracting the archaeological investigation to
				  provide sufficient funding to complete the report and curation for the
				  investigations conducted to date.
It does not obligate the agency/company to undertake any
				  further proposed and/or planned archaeological investigations within the
				  project area beyond those completed at the time the project is cancelled.
MDAH expects the individual or firm contracting the
				  archaeological work to ensure their contract provides for the results of any
				  archaeological work undertaken up to the time the project is cancelled will be
				  reported on and curated. This must include completion of all new and updated
				  site forms, preparation of a report describing the work undertaken, and
				  curation of all collected materials and associated records.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.8.0 - Archaeological Report Guidelines

Current through June 25, 2024
A summary of the minimum standards for archaeological
				  reports appears below. For in-depth treatment of reporting standards, see
				  Secretary of Interior's Standards and Guidelines, Federal Register,
				  48:44734-44737; McGimsey and Davis 1977; and Bense et. al. 1986. For matters of
				  style refer to the Style Guide for American Antiquity (2003).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.8.1 - Management Summaries

Current through June 25, 2024
Management summaries were developed to allow lead agencies
				  and the MSSHPO to evaluate whether or not the field methods for data recovery
				  followed the initial scope of work and/or research proposal. With increased
				  land development, many private developers now have to comply with various
				  cultural resource regulations, and much of their funding depends on phased bank
				  loans. To accommodate their needs, the MSSHPO will review management summaries
				  for projects on a case-by-case basis. Final project approval, however, still
				  requires submittal and acceptance of a final report.
There will
				  be a "zero-tolerance" policy in place for contractors that abuse this
				  privilege.
To ensure timely MSSHPO review, management summaries must
				  include the following:
1. Project
				Title
2. Agency Requiring Work
3. Agency Project Number(s)
4. Project Location (include a 7.5
				minute [1:24,000 scale] USGS topographic map and project planning maps)
5. Field Personnel and Dates of
				Excavation
6. Brief Statement of
				Project Goals and Objectives
7.
				Planned Laboratory and Specialist Analyses
8. Name and Location of Curation Facility
9. Summary of Methodology (include
				total area excavated and means of excavation [shovel testing, controlled
				surface collection, excavation units, etc.])
10. Summary of Results - This section must
				include sufficient information to ensure the MSSHPO and regulatory agencies
				that the terms of the data recovery or treatment plan will be met. Helpful
				information includes sampling percentages, representative photographs, feature
				plans and profiles, and site plans. Unusual finds and possible implications
				should be noted. Any preliminary analyses are useful to include, as is a
				discussion and justification of any deviations from the approved treatment
				plan. Please also include any statements regarding whether additional work is
				deemed necessary.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.8.2 - Reports and Distribution

Current through June 25, 2024
Responsibility for submitting reports to the MSSHPO rests
				  with a project's lead agency or its designee. All reports submitted to the
				  MSSHPO for review should be printed on 8.5" X 11" paper, however, foldout maps
				  are permissible.
One (1) copy of a draft report (two [2] if standing
				  structures are documented) is/are to be submitted for review and must be marked
				  "DRAFT." Draft reports, along with an agency cover letter requesting comment or
				  appropriate Project Review Form, should be forwarded to the MSSHPO at:
Mailing Address:
Mississippi Department of Archives and History
Historic Preservation Division
Attn: Review and Compliance Officer
P.O Box 571
Jackson, MS 39205-0571
Shipping Address (FedEx or USPS only):
Mississippi Department of Archives and History
Historic Preservation Division
Attn: Review and Compliance Officer
100 South State Street
Jackson, MS 39201
Upon receipt, the MSSHPO will review the draft report. Any
				  minor changes will be requested via email. Major changes will be requested via
				  formal letter. The MSSHPO may also require additional copies for outside (peer)
				  review. Outside reviewers are persons who have demonstrated a research interest
				  or expertise that pertains to the report's content.
The MSSHPO requests, when possible, that a GIS shapefile
				  (.shp) and all accompanying data files (e.g., .sbn, .dbf, .prj, .sbx, and .shx)
				  be submitted for project area boundaries and resource locations with all
				  submitted reports. This information can be obtained by the use of hand held
				  Global Position System (GPS) receivers. Currently, all the SHPO GIS data is
				  projected in NAD_1927.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.8.3 - Report Guidelines for Negative Findings Reports

Current through June 25, 2024
Introduction
For investigations such as Phase I or monitoring projects
				  that do not identify archaeological sites or standing structures within a
				  project area, investigators can provide a more abbreviated report that omits a
				  context stud.
1. The MSSHPO will
				review all negative finding reports.
2. The MSSHPO expects all investigators to
				present professional quality draft reports. Once the MSSHPO has reviewed the
				draft report, the comment letter will identify items that must be addressed in
				order for the report to be finalized, and those items that are suggestions for
				improving the final report. After the comments are addressed, a final report
				should be submitted in a timely fashion.
3. Investigators submitting reports to the MSSHPO must provide one
				bound copy of all reports. For final reports, investigators must also provide
				an electronic copy of the report in "pdf" format. At least one paper copy of
				appendix materials must be submitted with a final report.
4.
MDAH will no longer accept a letter
				report for an archaeological survey.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.9.0 - Archaeological Investigations on State Lands and Mississippi Landmarks

Current through June 25, 2024
All archaeological work on state lands and/or on Mississippi
				  Landmarks shall follow the guidelines found in Sections 7.0 and 8.0 of these
				  Standards. In addition, a scope of work and a Notice of Intent must be
				  completed, submitted to the Chief Archaeologist and approved by MDAH (MSSHPO).
				  A permit must be issued prior to the start of any field work (See Section 17.0.
				  Permits).
Miss. Code §
										39-7-22
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12-9.1 - Preparing a Scope of Work

Current through June 25, 2024
The Scope of Work sets forth the project's research design
				  and includes, at minimum, a detailed discussion of:
1. Specific legal jurisdiction under which
				study is being undertaken (See Section
				1.2 )
2. Sources of public funding, if any.
3. Client for whom study is being
				conducted and if project sponsor is different than client.
4. The proposed development and the project's
				area of potential effect, including number of acres/Hectacres involved in
				project.
5. Research design.
6. Potential project impacts.
7. Content and format of study
				report (and draft report, if appropriate).
8. Public education and outreach efforts, as
				appropriate (See Section 15.0 )
9.
				Care and management of archaeological collections, data, and records (See
				Section 10.0 ).
10. Estimated
				schedule in calendar days of all study tasks, including background research,
				beginning and ending date of field work, analyses and interpretation, report,
				public education and outreach activities, and any other major task.
11. Names of key personnel responsible for
				different study tasks and level of personnel effort to be utilized.
12. Budget (This information is provided to
				clients and is not generally provided to the MSSHPO).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.9.2 - Notice of Intent

Current through June 25, 2024
Mississippi Landmarks
The Mississippi Landmark designation is the highest form of
				  recognition bestowed on properties by the state of Mississippi and offers the
				  fullest protection against changes that might alter a property's historic
				  character. Publicly owned properties that are determined to be historically or
				  architecturally significant may be considered for designation. Significant
				  publicly owned archaeological sites are automatically deemed Mississippi
				  Landmarks under the Mississippi Antiquities Law.
Mississippi Landmark search
After a property is deemed eligible for consideration, the
				  owner of the property is notified and given the opportunity to respond. A
				  public notice is also published in the local newspaper to solicit comments from
				  the public for a twenty-one day period. After that period has elapsed, the
				  comments are considered at the next meeting of MDAH Board of Trustees, and, if
				  there is no opposition, formal action may be taken to designate the property as
				  a Mississippi Landmark. If designated, the property is then recorded in the
				  deed records of the appropriate county by the Chancery Clerk as a Mississippi
				  Landmark.
MDAH maintains an ongoing survey of likely Mississippi
				  Landmark properties, but also welcomes nominations by communities or private
				  citizens. Although the program was designed for public properties, private
				  citizens who are committed to the long-term preservation of their own
				  historically significant properties may nominate those as well.
Proposed changes to a Mississippi Landmark must be approved
				  in advance by the Permit Committee of the Board of Trustees of the Department
				  of Archives and History.
Notice of Intent for Buildings (PDF)
Notice of Intent for Archaeology (PDF)
Notice of Completion Form (PDF)
Mississippi Antiquities Law (PDF)
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.10.0 - Laboratory and Curation Guidelines

Current through June 25, 2024
While minimum standards for artifact processing, analyses,
				  and curation are outlined below, investigators should tailor their activities
				  to the unique aspects of each project. Overall, it is advisable to consult with
				  MSSHPO, the curatorial facility, and any specialists early in the planning
				  process.
Processing, analyzing, and curating artifacts must occur in
				  secure and safe environments to prevent loss of significant data. The Principal
				  Investigator (PI) and Field Director (FD) are ultimately responsible for
				  ensuring that artifact data and integrity are preserved.
The laboratory staff responsible for basic artifact
				  processing and analysis must have sufficient knowledge to do the job, have
				  access to appropriate comparative collections, and have access to experts when
				  needed. Laboratory staff should have an undergraduate degree in anthropology,
				  archaeology or closely related field. Laboratory Managers (LM) may oversee the
				  analysis and identification in lieu of the PI or FD, but they should also have
				  the appropriate professional qualification standards with an advanced degree in
				  archaeology (or similar field). The LM should also have at least six months of
				  supervised experience in both prehistoric and historic archaeology, similar to
				  SOI Standards of Qualification under 36 CFR Part 61. Additionally, laboratory
				  staff and/or the Project Archaeologist should have training in basic curatorial
				  procedures.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.10.1 - Field Tracking Methods

Current through June 25, 2024
The choice of a system for tracking artifacts in the field
				  is at the discretion of the investigator. However, the tracking system should
				  be consistently applied throughout the project. During fieldwork, the recorder
				  will enter a preliminary description of the artifacts in field notes and forms
				  before placing them in labeled containers that fully protect them from damage.
				  Artifacts can then be brought back to the laboratory for cleaning and analysis.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.10.2 - Photographing

Current through June 25, 2024
Minimum megapixels for photographing artifacts should be no
				  less than 20 and taken at 300 dpi minimum resolution. Photos should be taken
				  with a camera (not cell phones) and should be focused with notable features
				  able to be seen clearly. Ideally, cameras should have a macro lense for
				  detailed close ups of anomalies. Any photos submitted with blurry images, no
				  scale, or on backgrounds which render important details invisible will not be
				  accepted. A good example of why this is important can be found here:
http://catdir.loc.gov/catdir/samples/cam031/93046903.pdf
A neutral gray background is preferable to black or white
				  backgrounds for artifact photos because it gives a uniform appearance for color
				  variations within artifacts, i.e. glaze colors, chert colors, raw material
				  colors, etc. Photos should be taken with a scale in the photograph
				  (professional quality scale preferred, in mm/cm increments). Photo descriptions
				  should be included in a photo log with clear descriptions using analysis
				  information below. Photographs should have the following information listed on
				  each print: Photographer, Photograph number, site number, brief description,
				  and date.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.10.4 - Analysis

Current through June 25, 2024
If detailed analysis of certain archaeological materials is
				  planned, it is advisable to include appropriate specialists as early in the
				  project as possible.
Because most archaeological sites are valuable primarily
				  because of their research potential, artifact analysis generally should follow
				  well-established classification schemes and typologies. The choice of a
				  specific system will depend on the investigators goals and should be fully
				  defined and referenced in the project report. MDAH prefers to use the lexicon
				  from DAACS for artifact description. Regardless of which classification system
				  one uses, certain basic descriptions and analyses must be included in the
				  report:
1. Artifact identification
				number or provenience.
2. Material
				(e.g., lithic, ceramic, glass).
3.
				Class (e.g., projectile point, sherd, bead).
4. Count and/or weight, as appropriate.
5. Dimensions, if appropriate.
6. Type (e.g., Clovis, Creamware,
				etc.).
7. Noteworthy attributes
				(e.g., form, decoration, method of use, internal or external dating).
Examples of diagnostic prehistoric attributes include
				  pottery sherds that are decorated, rims, bases, or lugs, Poverty Point Objects,
				  figurines, ear spools, complete vessels; lithic points, scrapers, drills,
				  ground stone, bifaces; exotic (imported) raw material; and worked bone.
Examples of diagnostic historic attributes include ceramic
				  sherds that are decorated, rims, maker's marks, complete vessels, buttons,
				  marbles, pipes, figurines and doll parts; cut, pressed, or decorated glass,
				  vessel bases and lips, labels, and complete vessels; identifiable metals such
				  as gun parts, tools, hinges, nails, buckles, machine parts, and eating
				  utensils; identifiable plastic or rubber; and worked bone.
A laboratory or catalog sheet printed on archival paper with
				  acid-free, waterproof ink should be used to record the analyst's observations.
				  In addition, the analyst may keep a diary of any observations, impressions,
				  drawings, and any special analyses performed on the artifacts. This will become
				  part of the official record when the collection is curated.
A Pantone color chips should be used to describe color
				  variations in artifacts for uniform descriptions
http://www.pantone.com/solid-chips-coated-uncoated
.
				  For color descriptions of historic artifacts (specifically ceramic, you can
				  print color chips from the DAACS website:
http://www.daacs.org/about-the-database
/
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.11.0 - GIS and Electronic Submission Guidelines

Current through June 25, 2024
The Society for American Archaeology (SAA) and the Society
				  for Historical Archaeology have stipulated guidelines for the curation of
				  archaeological data where archaeologists are obligated to maintain detailed
				  archaeological records. These responsibilities are as important as the mission
				  to protect sites or include descendent communities. The implementation of a
				  "living documents" approach to GIS meets this goal, where a living document
				  remains usable and useful after its initial creation. Datasets used in the
				  creation of living documents should meet four criteria:
1. That the dataset remain accessible by more
				than one person;
2. That it can
				integrate with other types of data such as those from the natural
sciences;
3. That it is easily updated with future
				research;
4. That it results in
				the creation of accompanying documentation.
New projects will require the submission of shapefiles that
				  should be in MSTM projection. Any site data (point and polygon) that is
				  provided should include the Site Number for each site. Any report data (point,
				  line, or polygon) should include the boundaries of the area surveyed and the
				  title of the report so we know what report it goes to when we put it in the
				  GIS. If transects are included in the GIS data, project boundaries must also be
				  included as well as the MDAH report number. This data is requested so that MDAH
				  may most accurately reflect survey coverage across the state.
Metadata must include how the data was collected, the
				  instrumentation and software used, and whether or not data was collected in the
				  field or post-processed.
36CFR
				  61.4(b)(2)(ii)
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.12.0 - Tribal Consultation

Current through June 25, 2024
Agencies and Tribes, for the most part, have similar
				  feelings about what constitutes consultation, how it should be conducted, and
				  what constitutes successful consultation. Experience reveals that mutual
				  respect must be the basis upon which successful consultation builds, and that
				  coming to a final agreement is not as important as building ongoing channels of
				  communication. Successful consultation begins early in the planning stages, and
				  is predicated on each party being knowledgeable about the project and the
				  priorities and desires of the other parties. Though not without cost,
				  successful consultation results in better and lasting final agreements (NATHPO
				  2005).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.15.0 - Public Education and Outreach

Current through June 25, 2024
Archaeological studies carried out in Mississippi need to
				  interpret project results for the public benefit and present those findings to
				  the public. The expected level of education and outreach increases for each
				  successive phase of investigation and depends on project scale, investigation
				  results, project sponsor, and anticipated affects to one or multiple sites.
				  Archaeological consultants are encouraged to adopt new and innovative methods
				  as well as those that are described below.
Public education supplements data recovery as mitigation for
				  the destruction of all or part of a significant archaeological site. The extent
				  of public education and outreach efforts needed to achieve mitigation is based
				  on the extent of the loss of archaeological information and the site's
				  importance. Sections 15.1 through 15.4 are intended to provide guidance to
				  consultants who generally must take the "lead" role in all aspects of education
				  and outreach.
Miss. Code §
										39-7-3
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.15.1 - Standards for Public Education and Outreach

Current through June 25, 2024
1. Landowners,
				towns (both local government and community groups), educators, students, and
				the general public are likely targets for education and outreach.
2. To the greatest extent possible, education
				and outreach projects and programs should be conducted in consultation with the
				local community and other interested parties both during planning and
				implementation.
3. Education and
				outreach activities should be coordinated with Native Americans as appropriate.
4. Exceptional sites or special
				projects may require enhanced education and outreach as a component of the
				Phase I investigation.
5. Historic
				archaeological sites may be suited to different types of education and outreach
				efforts than precontact sites.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.15.2 - Education and Outreach for Landowners

Current through June 25, 2024
1. Site information
				will be provided to the landowner of a site being investigated as it becomes
				available (including, for example, management summaries, site maps,
				investigation site reports, non-technical publications, etc.).
2. As appropriate, stewardship information
				can be provided to landowners to promote long term voluntary site conservation.
				This may include information on The Archaeological Conservancy (
www.americanarchaeology.com
), local conservation non-profits, and on
				other tools and techniques to voluntarily preserve site in perpetuity.
				Stewardship information on these organizations is available from the MSSHPO or
				directly through the organizations.
3. A public meeting for site landowners and
				other interested persons may be appropriate depending on the results of the
				study.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.15.3 - Education and Outreach for the Town

Current through June 25, 2024
1. Local
				governments, historic preservation commissions, and Certified Local Government
				commissions (CLG), where they exist as appropriate, should be made aware of the
				archaeological investigation; anticipated schedule, site tour information; etc.
				This can be accomplished through written notification, although attending
				planning commissions, conservation commission, and historic preservation or CLG
				commission meetings can be very helpful, especially on large projects and
				during Phase II and III investigations. The NPS manages a database of Certified
				Local Governments:
https://www.nps.gov/clg
/
2. At the conclusion of the archaeological
				study, site information should be provided to the Town dependent on the project
				sponsor's approval. Information may include GIS data sets, and a redacted
				report of the investigation.
3. A
				presentation to the planning commission, historic preservation commission, CLG
				commission, and/or regional planning commission may be appropriate depending on
				the results of the investigation.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.15.4 - Recommended Projects and Programs

Current through June 25, 2024
The following list illustrates some examples of recommended
				  education and outreach projects. Some of these examples incorporate recent
				  advances in technology. The MSSHPO requires that it be consulted during
				  development of scopes of work for Phase II and III education and outreach
				  programs. The MSSHPO can provide guidance and information on a variety of
				  topics, for example, on available exhibit designers and video and digital
				  production firms, interesting web sites that may provide useful ideas, and
				  samples of excellent non-technical publications from Mississippi and other
				  states.
1. Develop and maintain
				archaeological information on a web site
2. Exhibits (temporary/traveling/or
				permanent) & Interpretive Signage
3. Illustrated Lectures
4. Non-technical books or brochures
5. Various Mississippi magazine
				articles or news bulletins, which can also include articles in other popular
				local, reginal or national magazines
6. Videos
7. Press releases
8. Community archaeology projects using adult
				and youth volunteers or students (examples: field schools, summer camps)
9. Education Curricula
10. TV and radio programs
11. Presentation (PowerPoint) - can later be
				put on web site
12. CD Rom
13. Virtual archaeology
				(interactive exhibits, educational games, tours, other programs and site
				interpretation) on the web or CD Rom
14. Digital publication on web
15. Site Tours
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.16.3 - Instructions for Completing the Mississippi Historic Resources Inventory Form

Current through June 25, 2024
General Instructions:
The inventory form is
				  intended to be a permanent record kept in the files of the Division of Historic
				  Preservation. Please be sure that all information is as complete and accurate
				  as possible. Entries should be typed or neatly printed. If an item of
				  information is not known, enter "unknown" or leave it blank; if the item is not
				  applicable to the inventoried resource, enter "N/A."
Photographs:
One clear, sharp 4" x 6"
				  black-and-white photograph showing the main facade (if for a building or other
				  structure) or a general view (if there is not one principal building on the
				  property) should be attached to the lower left-hand corner of the front of the
				  inventory form with archivally stable glue.
Do
not
use
				  staples or clips to attach photos
. Any additional photos should be
				  mounted on a sheet of white bond paper with archivally stable glue, or inserted
				  into acid-free photo sleeves and clipped to the inventory form.
Maps:
Normally, Historic Resource Inventory
				  forms will be used in conjunction with a map or maps upon which the survey
				  sequence number (block #14) of each inventoried property will be marked. Rural
				  properties should be documented on an 8- x 11 photocopy of the pertinent part
				  of the U.S. Geological Survey (USGS) quadrangle map, with the location of the
				  property highlighted or circled in color. Properties in towns and cities should
				  be shown on larger scale maps or, at a minimum, sketch maps. For surveys funded
				  wholly or partially by MDAH, the map requirements will be stated in the survey
				  project agreement or instructions. For other survey activities, contact the
				  Survey and Inventory Manager at the Division of Historic Preservation,
				  Mississippi Department of Archives and History.
Block-by-block instructions for the Historic Resources
				  Inventory form:
1.
a.
Property name, historic:
Enter the name by which the property was first known or best-known
				historically. For a building without some other historic name, identify it by
				the name of the first or best-known occupant. If a newer building has the same
				name, put "old" or "former" in parentheses before the name. If no historic name
				is known for the property, leave this space black.
EXAMPLES: John W. Jones House; (Old) First National Bank
b.
Property name,
				common:
Enter the name(s) by which the property is most commonly known
				today, or write "same" if the historic name is still used. Other names can be
				given in parentheses. If no name is known, identify the property by functional
				type: house, commercial building, etc.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.18.0 - Citizen's Guide to Reporting an Archaeological Site

Current through June 25, 2024
Many of the sites recorded in the Mississippi State Site
				  File were submitted by the public. Site locations are exempt from disclosure
				  from the Freedom of Information Act (FOIA) and recorded site locations can only
				  be shared with landowners or professional archaeologists, so any site that you
				  record will not be in the public record.
Recording an archaeological site preserves a piece of
				  Mississippi history. If you have an artifact collection from a location within
				  the state, recording the location with a state site number links those
				  artifacts to that location that may help future research and increases their
				  research value.
Members of the public and landowners who want to record an
				  archaeological site may download a site form at:
http://mdah.ms.gov/new/preserve/archaeology/archaeological-survey/
A staff archaeologist can assist you with recording your
				  site. Just email us at ifoundasite@mdah.ms.us or call us at 601-576-6940 and
				  ask to speak with an archaeologist.
Miss. Code
				  39-7-3
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Bibliography

Current through June 25, 2024
California Office of Historic Preservation (1995)
Instructions for Recording Historical Resources.
National Park
				  Service and Department of the Interior.
Hardesty, Donald L. and Barbara J. Little (2000).
Assessing Site Significance.
AltaMira Press, Walnut Creek.
KSK Architects Planners Historians, Inc. and McCormick
				  Taylor, Inc. (2012).
New Jersey Historic Roadway Design
				  Guidelines
. New Jersey Department of Transpiration and Federal Highway
				  Administration New Jersey Historic Preservation Office.
Pennsylvania Historical and Museum Commission.
Researchers Guide for Documenting and Evaluating Railroads.
PDF online:
http://www.portal.state.pa.us/portal/server.pt/community/research_tools/20176/guidelines
_for_documenting_and_evaluating_railroads/943356 Accessed 8/28/12
Soulliere, Laura E. (1995)
Historic Roads in the
				  National Park System.
United States Department of the Interior,
				  National Park Service, and Denver Service Center.
Utah Professional Archaeological Council (2008)
Linear Sites: Guidance for Identifying and Recording under Section 106
				  of the National Historic Preservation Act.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 1 - Collections Policy › Rule 16-5-1.1 - Acquisition

Current through June 25, 2024
A.
Policy:
The Museum Division may acquire objects by donation, by
				  bequest, by purchase, or by transfer. Authority for the acquisition of objects
				  for the historic objects collection is held by the director of collections,
				  director of curatorial services, Museum Division director, or the Department
				  director upon approval of the Collections Committee (consisting of the Museum
				  Division director, director of curatorial services, director of collections,
				  and other collections staff as appointed to the committee by the Museum
				  Division director) at its monthly meeting.
New collections staff members appointed to the collections
				  committee must serve six months before they are permitted to vote on
				  acquisitions or other items brought before the Collections Committee.
B.
Criteria for
				Acquisition:
The following criteria have been established for the
				  acquisition of objects:
1. Objects
				must be relevant to, and consistent with, the Museum Division's purposes and
				activities:
a. Chiefly research,
b. Preservation,
c. Exhibition, and/or
d. Interpretation.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 1 - Collections Policy › Rule 16-5-1.2 - Deaccession

Current through June 25, 2024
A.
Policy:
The Museum Division has a continuing obligation to review and
				  evaluate the strengths and weaknesses of its existing collection, and in light
				  of such evaluation, to reformulate and restate in writing its overall
				  collections policy utilizing professionally accepted standards. Deaccessioning
				  is the formal process used to legally and permanently remove an object from
				  collections. When undertaking the deaccession and disposition of items, the
				  museum proceeds with the knowledge that it holds its collections as a public
				  trust.
The Museum Division has the right, carefully and judiciously,
				  to deaccession and dispose of objects from its collection in a manner
				  consistent with professionally accepted standards.
A written deaccession request listing the reason(s) for
				  deaccession and recommended means of disposal must be signed by the director of
				  collections, the director of curatorial services, the Museum Division director,
				  and the Department director before submission to the Board of Trustees.
Only if the deaccession request is approved by the Board of
				  Trustees and the
Deaccession Request
form is signed by all
				  parties, is the Museum Division authorized to proceed with the deaccession and
				  disposal.
B.
Criteria
				for Deaccession:
An object recommended for deaccession must meet at least one
				  of the following criteria:
1. The
				object has ceased to have relevance and consistency with the Museum Division's
				purposes and activities.
2. The
				object has deteriorated beyond usefulness.
3. The object is made of hazardous materials
				or is actively decomposing in a manner that directly affects the condition of
				other objects and/or the health and safety of the Museum Division' s staff
				and/or visitors.
4. The Museum
				Division is unable to continue to provide care and storage for the object in
				keeping with professionally accepted standards.
5. The object's care and storage are far more
				expensive than the value of the object as it relates to the Museum Division's
				purposes and activities.
6. The
				object lacks authenticity or is so lacking in documentation as to render it
				valueless for purposes of scholars or public education.
7. The object has been lost or stolen and
				remains so for ten years or more.
8. The object has been or may be replaced
				with a similar object of greater significance, quality, and better
				condition.
9. The object was
				donated under false pretenses.
10.
				The object is subject to legal and ethical standards such as the Native
				American Graves Protection and Repatriation Act.
11. The object is subject to the American
				Association of Museums' Unlawful Appropriation of Objects during the Nazi Era
				guidelines or the terms of the UNESCO Draft Convention.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 1 - Collections Policy › Rule 16-5-1.4 - Objects in Temporary Custody

Current through June 25, 2024
A.
Policy:
The Museum Division distinguishes between objects loaned to
				  the Museum Division for exhibition and/or research and objects deposited in the
				  temporary custody of the Museum Division for purposes such as identification,
				  examination (including copying and/or photography), or proposed
				  acquisition.
Conditions governing objects in temporary custody of the
				  Museum Division are printed on the form as follows:
The Museum Division fully complies with Mississippi's Museum
				  Unclaimed Property Act (Mississippi Code 1972
Annotated
,
				  Section
				  39-19-1)
				  and hereby notifies all lenders of said act.
1.
Care and Preservation:
a. The Depositor hereby releases the Museum
				Division from all liability regarding any loss or damage to the object(s)
				covered by this receipt while in the Museum Division's possession or in transit
				and agrees that the Museum Division shall not cover such object(s) with
				insurance for the ninety (90) day period the object is in the Museum's
				possession.
b. The Museum Division
				shall exercise the same care of the object(s) covered by this receipt as it
				does in safekeeping of comparable Museum Division objects.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 1 - Collections Policy › Rule 16-5-1.5 - Outgoing Loans

Current through June 25, 2024
A.
Policy:
The Museum Division may lend objects to qualified museums for
				  specific purposes such as exhibition and/or research for a specified time
				  period if such museums meet professional standards of collections care and
				  management. The Museum Division will not under any circumstances lend objects
				  to individuals. Outgoing loans to qualified museums will be permitted for a
				  period of five years or less with an option for renewal if agreeable to both
				  parties. No object will be lent if its physical condition is such that the
				  object will not be able to withstand travel and/or exhibition.
The Museum Division will not lend objects which are needed
				  for exhibition and/or research purposes. Authority for outgoing loans is shared
				  by the Museum Division director, the director of curatorial services, and the
				  director of collections, subject to the approval of the Board of
				  Trustees.
A loan may be terminated before the agreed upon end date by
				  either party, provided that written notice of termination is received thirty
				  days in advance of the proposed early termination date.
Conditions governing the loan of objects from the Museum
				  Division are printed on the form as follows:
The Museum Division fully complies with Mississippi's Museum
				  Unclaimed Property Act (Mississippi Code 1972
Annotated
,
				  Section
				  39-19-1)
				  and hereby notifies all Borrowers of said act.
1.
Care and Preservation:
a. Object(s) borrowed from the Museum
				Division shall be given special care at all times to guard against loss,
				damage, or deterioration. The Borrower agrees to meet any special requirements
				for installation and handling.
b.
				Any loss of or damage to object(s) is to be reported to the Museum Division
				immediately, followed by a written report and photographs.
c. No alteration, restoration, or repair
				shall be undertaken by the Borrower without the written authorization of the
				Museum Division.
d. Object(s) must
				be maintained in a fireproof building under 24-hour security and protected from
				extreme temperatures and humidity, excessive light, and from insects, vermin,
				or dirt. Object(s) will be handled only by experienced personnel.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 1 - Collections Policy › Rule 16-5-1.6 - Documentation of Collections

Current through June 25, 2024
A.
Policy:
The Museum Division will maintain adequate documentation both
				  on the objects it owns and the objects that are placed in its custody. This
				  responsibility is shared by the director of curatorial services, the director
				  of collections, and the collections staff.
Such documentation will include, but not be limited to the
				  following:
1. Accession files
				containing the
Deed of Gift
or other documentation of the
				Museum Division's legal title to the object and other information pertinent to
				the acquisition of the object,
2.
				Re:Discovery Proficio collections management database,
3.
Temporary Custody Receipt
file,
4.
Incoming Loan
				Agreement
file,
5.
Outgoing Loan Agreement
file,
6. Deaccession file,
7. Accession register or list (tripartite
				decimal system used)
All information generated on the computer or within the
				  collections management software is backed up daily on the state server by the
				  MDAH Information Systems staff.
All records pertaining to the collections will be properly
				  maintained and securely housed using acid-free folders and other archival
				  materials in the collections office.
On an annual basis, duplicate copies of the following records
				  are maintained in the William F. Winter Archives and History Building for
				  security:
1. Records documenting the
				Museum's legal ownership of objects (e.g., copies of
Deed of
				Gift
or other documents)
2. Accession list (computer
				back-up)
3. Catalog record
				(computer back-up) which provides an up-to-date location record
4. Loan records for active incoming and
				outgoing loans
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 1 - Collections Policy › Rule 16-5-1.7 - Access to and Use of Collections and Collections Records

Current through June 25, 2024
A.
Policy:
The Museum Division will strive to make its collections and
				  collections records available for study and examination by individuals for
				  scholarly research and other legitimate purposes.
The Museum Division will allow access to and use of its
				  collections and collections records in a controlled, professional manner that
				  protects the physical and intellectual integrity of the collections and
				  collections records. Access to the collections and collections records will not
				  be unreasonably denied. However, acknowledging its responsibility to safeguard
				  the collections and collections records, the Museum Division reserves the right
				  to control access to prevent the following:
1. Deterioration, mutilation, loss, or
				dislocation of objects and/or collections records
2. Undue interference with the
				administrative, professional, and technical operations of the Museum
				Division
3. Undue impact on the
				furnishing of services to other MDAH users.
Authority for permitting and monitoring access to and use of
				  the collections and collections records is shared by collections staff. Should
				  particular questions arise regarding proper, legitimate access to and use of
				  the collections and collections records, the department's legal counsel will be
				  consulted.