Iowa Administrative Code › Agency 11 - Administrative Services Department › Title VI - Central Procurement › Chapter 117 - Procurement of Goods and Services of General Use › Rule 11-117.13 - Awards

Current through Register Vol. 47, No. 3, July 24, 2024
The department shall select a vendor on the basis of criteria
				  contained in the competitive selection document.
(1)
Intent to award
. After
				evaluating responses to a solicitation using formal competition, the department
				shall notify each vendor submitting a response to the solicitation of its
				intent to award to a particular vendor or vendors subject to execution of a
				written contract(s). Documentation of awards for solicitations using informal
				competition will be made available to interested parties upon request. This
				notice of intent to award does not constitute the formation of a contract(s)
				between the state and successful vendor(s). If a vendor is not registered on
				the vendor on-line system and does not provide an E-mail address or fax number
				, the notice will be mailed.
(2)
Rejection of bids.
The department reserves the right to reject
				any or all responses to solicitations at any time for any reason. New bids may
				be requested at a time deemed convenient to the department and agency
				involved.
(3)
Minor
				deficiencies and informalities.
The department reserves the right to
				waive minor deficiencies and informalities if, in the judgment of the
				department, the best interest of the state of Iowa will be served.
(4)
Tied bids and
				preferences.
If an award is based on the highest score and there is a
				tied score, or if the award is based on the lowest cost and there is a tied
				cost, the award shall be determined by a drawing. Whenever it is practical to
				do so, the drawing will be held in the presence of the vendors with the tied
				bids. Otherwise, the drawing will be held in front of at least three
				noninterested parties. All drawings shall be documented.
a. Notwithstanding the foregoing, whenever a
				tie involves an Iowa vendor and a vendor outside the state of Iowa, first
				preference will be given to the Iowa vendor. Whenever a tie involves one or
				more Iowa vendors and one or more vendors outside the state of Iowa, the
				drawing will be held among the Iowa vendors only . Tied bids involving
				Iowa-produced or Iowa-manufactured products and items produced or manufactured
				outside the state of Iowa will be resolved in favor of the Iowa product. If a
				tied bid does not include an Iowa vendor or Iowa-produced or Iowa-manufactured
				product, preference will be given to a vendor based in the United States or
				products produced or manufactured in the United States over a vendor based or
				products produced or manufactured outside the United States.
b. In the event of a tied bid between Iowa
				vendors, the department shall contact the Iowa Employer Support of the Guard
				and Reserve (ESGR) committee for confirmation and verification as to whether
				the vendors have complied with ESGR standards. Preference, in the case of a
				tied bid, shall be given to Iowa vendors complying with ESGR
				standards.