Iowa Administrative Code › Agency 877 - Workforce Development Board and Workforce Development Center Administration Division › Chapter 12 - Iowa Job Training Partnership Program › Rule 877-12.16 - Grantee Report Requirements

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
State reports.
There are three reports which are required to
			 be filed by each grantee with the department: the monthly progress report, file
			 merge report, and the annual report. Instructions for completion and any
			 necessary data or forms will be provided in writing to the grantee by the
			 department.
(2)
Monthly
			 reports.
The information entered into the department's management
			 information system (MIS) is the official database of the Iowa JTPA program. All
			 reports must be consistent with the data contained in the MIS. To ensure
			 consistency, reports must be completed at the same time and use the same
			 reporting period as the file merge reports which are prepared and submitted by
			 the fifteenth of each month using the last day of the previous month as an end
			 date for the reporting period. After a file merge report is submitted, any
			 other reports submitted for the same reporting period must agree. No additional
			 data should be included for that reporting period which would change a
			 subsequent report for the same reporting period.
a.
Monthly progress
			 reports.
(1) This report contains
			 data on enrollments, participant characteristics, terminations, activities and
			 services, budgets, expenditures, participant service levels, and performance
			 measures. Information from these standardized reports will be distributed
			 quarterly via JTPA issuance and will also be disseminated at meetings of the
			 WDB, PIC chairpersons, chief LEOs and to other interested parties as requested.
			 The information contained in these reports will be used to identify specific
			 areas where technical assistance is needed.
(2) A report must be generated for the Title
			 IIA adult and youth program, the Title IIB summer youth employment and training
			 program, the dislocated worker center program, the state education coordination
			 and grants program, and the older individual training program in each SDA each
			 month. A report must also be generated for any special project or program such
			 as: the state education coordination and grants offender projects, the Title
			 IVC veterans programs, and the Title III discretionary grants. These reports
			 must be completed as designated in the appropriate grant agreement.
(3) These reports must be signed by the
			 grantee certifying the accuracy of the information and must be received by the
			 division administrator with a copy to the appropriate field administrator by
			 the fifteenth of each month for the preceding month except that the final
			 monthly progress report for each program year must be received by July 31. All
			 data for the program year must be entered into the system prior to completing
			 the final monthly progress reports. A copy of the monthly progress report for
			 the state education coordination and grants program must also be sent to the
			 department of education. For Title IIB, reports are due on July 15, August 15,
			 September 15, and October 15 with the final report due on November
			 15.