Iowa Administrative Code › Agency 21 - Agriculture and Land Stewardship Department › Chapter 93 - Grain Indemnity Fund Board-organization and Operations › Rule 21-93.4 - Meetings

Current through Register Vol. 47, No. 3, July 24, 2024
Unless otherwise determined by the chairperson, the board will
				meet at 2 p.m. on the third Thursday of each month. In-person board meetings
				will generally be held in a conference room in the Henry A. Wallace building.
				Telephone conference call meetings may be permitted and will generally be
				hosted from the offices of the grain warehouse bureau of the Iowa department of
				agriculture and land stewardship in the Henry A. Wallace building. The
				establishment and public notice of meeting dates and locations are the
				responsibility of the chairperson, unless the majority of the members of the
				board eligible to vote request a meeting. In addition, the board will schedule
				meetings when circumstances require the board to address claims made against
				the fund and, for these meetings, establishment and public notice of meeting
				dates and locations are the responsibility of the chairperson.
(1)
Agenda.
The tentative
			 agenda is prepared by the chairperson in advance of the board meeting and will
			 be mailed to board members in advance of the meeting date. A copy of the agenda
			 will be mailed to those members of the public who request it and will be
			 prominently posted at the board's office at least 24 hours before the meeting.
			 Members of the public wishing to be scheduled on the board's agenda should
			 notify the chairperson ten days in advance of the meeting and provide written
			 materials explaining their reasons for wishing to address the board. In the
			 case of a board meeting held to deal with claims against the fund, the filing
			 of a written appeal under rule
			 21-94.9
			 (203D) will satisfy the requirements of the preceding sentence. The chairperson
			 shall have the authority to make all final decisions on the content and length
			 of agenda items.
(2)
General conduct of meetings.
The chairperson presides at all
			 board meetings. Only individuals recognized by the presiding officer may
			 address the board; in general, Robert's Rules of Order will govern the meeting
			 unless otherwise stated in this chapter or by special action of the board.
In all discussions before the board, members of the public
				shall address any questions for the board to the presiding officer Individual
				questioning of board members will not be allowed without the explicit consent
				of the presiding officer and the board members in question.
(3)
Voting.
The board
			 consists of seven members who are all eligible to vote on issues. A majority of
			 board members shall constitute a quorum. The affirmative vote of four board
			 members is necessary to carry an action.
(4)
Public participation.
All meetings are open to the public in accordance with the open meetings law,
			 Iowa Code chapter 21, except that portions of a meeting may be closed in
			 accordance with the open meetings law. In the chairperson's discretion, a
			 15-minute public forum may be scheduled on each agenda of regularly scheduled
			 meetings to allow the public, if necessary, an opportunity to address the board
			 on any issue that may have arisen after the agenda was posted.
This rule is intended to implement Iowa Code sections 203D.4,
				203D.5, 203D.5A and 203D.6.