Iowa Administrative Code › Agency 801 - Veterans Affairs, Iowa Department Of › Chapter 6 - Fair Information Practices › Rule 801-6.12 - Personally Identifiable Information

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes the nature and extent of personally
				identifiable information which is collected, maintained, and retrieved by the
				agency by personal identifier in record systems as defined in rule 6.1(17A,22).
				For each record system, this rule describes the legal authority for the
				collection of that information, the means of storage of that information, and
				indicates whether a data processing system matches, collates, or permits the
				comparison of personally identifiable information in one record system with
				personally identifiable information in another record system. The record
				systems maintained by the agency are:
(1)
Prisoner of war
			 registry.
These records are collected under the authority of Iowa Code
			 section
			 35A.2(1).
			 They are maintained in hard copy by the agency. Requests for these records
			 should be referred to the executive director.
(2)
Military graves
			 registration.
These records are collected under the authority of Iowa
			 Code section
			 35A.3(11).
			 They are maintained in hard copy by the agency, on Iowa Form 582-1002,
			 CPE-94252. Requests for these records should be referred to the executive
			 director.
(3)
World War I,
			 World War II, Korea, Vietnam veterans bonus.
These records are
			 collected under the authority of Iowa Code section
			 35A.3(5).
			 They are maintained in hard copy by the agency. Requests for these records
			 should be referred to the executive director.
(4)
Iowa women veterans.
These listings of all women veterans residing in Iowa are collected under the
			 authority of Iowa Code section
			 35A.3(5).
			 The records are maintained in hard copy format. Requests for these records
			 should be referred to the executive director.
(5)
Members, directors-county
			 commission of veterans affairs.
These listings of current mailing
			 addresses of all Iowa county commission members and directors are collected
			 under the authority of Iowa Code section
			 35A.3(8).
			 The records are maintained in hard copy format. Requests for these records
			 should be referred to the executive director.
(6)
Iowa war orphans Act bonus
			 applications.
These listings are award applications and bonus payments
			 from the War Orphans Educational Fund and are collected in accordance with Iowa
			 Code section
			 35A.2(3)
			  and maintained in hard copy format. Requests
			 for these records should be referred to the executive director.
(7)
Iowa Korean War Memorial
			 Fund.
This listing consolidates contributions of all funds received
			 for the Iowa Korean War Memorial authorized by the governor's directive of
			 August 1986. These records are maintained in hard copy format. Requests for
			 these records should be referred to the executive director.
(8) Reserved.
(9)
DD Form 214, Notification of
			 Separation from Service.
This listing provides information to the
			 state on individuals separating from active military service in the armed
			 forces. It is used routinely to establish entitlement by the veteran to county,
			 state and federal benefits such as hospitalization and educational assistance.
			 Request for verification of service should be addressed to the executive
			 director.
(10)
Iowa
			 Veterans Home client case records.
Iowa Veterans Home client records
			 contain identifying information, demographic information, financial
			 information, clinical assessment and care information and related
			 documentation. Some of this information is maintained on microfilm. Automated
			 data processing associated with Iowa Veterans Home client records include
			 admission and discharge systems, billing systems, client banking system, and
			 selected client data systems. Requests for these records should be referred to
			 the commandant. Legal authority for collection of this information and
			 applicable determinations regarding confidentiality are found in Iowa Code
			 section
			 22.7 and chapters
			 35D, 222, 228, and 229. Requests for information from these records should be
			 referred to the commandant.
(11)
Personnel files.
The agency maintains files containing
			 information about employees, families and dependents, and applicants for
			 positions with the agency. The files include payroll records, biographical
			 information, medical information relating to disability, performance reviews
			 and evaluations, disciplinary information, information required for tax
			 withholding, information concerning employee benefits, affirmative action
			 reports, and other information concerning the employer-employee relationship.
			 Some of this information is confidential under Iowa Code sections
			 22.7(11)
			  and
			 22.7(18).