Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-5 - College Responsibilities › Section 9-8-5-5.5 - Proctored Exams

Current through June 25, 2024
A proctored exam is an exam which is supervised by an
				  approved, neutral person (a proctor) who ensures the identity of the exam taker
				  and the integrity of the proctoring environment. Proctored exams are used for
				  MSVCC courses to ensure compliance with SACSCOC standards which requires that
				  institutions demonstrate that a student who registers in a distance or
				  correspondence course or program is the same student who participates in and
				  completes the course or program and receives the credit.
1.
Verification of Student
				Identity and Testing Integrity
Passwords for proctored exams
				are entered by faculty into a secured repository. Only instructors, proctors
				and eLearning administrators have access to this portal. Students are required
				to take proctored exams at on- campus locations or via an approved virtual
				proctoring service, unless otherwise approved. Upon entrance into the exam
				(both in person and virtually), students must verify their identity using a
				photo ID. The proctor will then sign them into the exam and monitor student
				progress until exam submission.
2.
Fees
Students authorized to use off-site or virtual proctoring
				  may be assessed a testing fee for site utilization. No fee is assessed to
				  students enrolled in an MSVCC course when using a proctoring site on a
				  Mississippi community/junior college campus.
3.
Minimum/Maximum Number of
				Exams
A minimum of one (1) and a maximum of three (3) proctored
				  exam(s) per MSVCC course will be allowed, with the exception of four
				  credit-hour courses. Four credit-hour courses may require a maximum of four (4)
				  proctored exams.
4.
Repository
A proctoring repository is utilized by the MSVCC. This
				  repository includes for each MSVCC course the instructor's name, instructor's
				  provider college, course name, exam name, exam password, exam availability,
				  software, time allowed, and allowed items.
5.
Grading
The graded value and/or weight of an MSVCC proctored exam
				  must be included on the syllabus uploaded to the MSVCC ET.
6.
Time Limit
Proctored tests should be limited to a maximum of 2 hours
				  for all MSVCC tests to ensure comparable testing standards of traditional
				  course methodology.
7.
Delivery Method
All proctored examinations will be conducted electronically
				  through the learning management system or via an applicable third-party site
				  (My Math Labs, SAM, etc.) as determined by the host instructor. Copies of
				  materials utilized during testing, such as scratch paper or calculations, can
				  be emailed to the instructor upon request. Requests for providing copies of
				  materials used during testing must be made in advance via the statewide
				  proctoring repository.
8.
Facilities
In accordance with the substantive change, each college
				  should maintain at least one adequate proctoring facility in a campus location
				  suitable to the requirements of the college and the needs of the examinees.
9.
Personnel
Any site designated for MSVCC proctored testing should have
				  a staff person available for proctoring as needed. This person's primary
				  responsibility should be proctoring and overseeing the lab. Colleges with more
				  than one campus should have a person at each location that will be available to
				  proctor tests on an as-needed basis. The Proctor Confidentiality Agreement
				  (APPENDIX L: Proctor Confidentiality Agreement) should be signed by all
				  personnel who have access to the MSVCC proctored exam database. Copies of
				  signed agreements will be housed in the Chief eLearning Officer's office.
10.
Testing
				Hours
Each college is responsible for ensuring adequate hours of
				  operation and staffing to meet student demand.
11.
Computer
				Standards
Each college will be responsible for assessing the quantity
				  of computers and duration of testing hours. Each computer should be Internet
				  accessible. The computers should also be equipped with Microsoft Office Suite
				  and meet the minimum requirements which have been set by MSVCC.
Network personnel from each college should monitor the
				  network connection to and from the testing labs. If the equipment is not
				  working properly, the network personnel should take appropriate actions.
12.
Proctoring Standards Evaluation
The MSVCC Proctoring Standards Evaluation Form (APPENDIX J:
				  MSVCC Proctoring Standards Evaluation Form) is recommended to be completed by
				  each CELO on an annual basis to ensure adequate hours of operation and
				  resources to support the needs of MSVCC and local students.
13.
Out-of-State
				Proctoring
Colleges that permit out-of-state testing at locations not
				  listed within Smarter Proctoring must follow established procedures to ensure
				  approval for off-site proctors and centers (APPENDIX M: Off-Site/Out-of-State
				  Approval Form).
14.
Virtual Proctoring
Individual colleges will determine the availability of
				  virtual proctoring for their hosted students (students who register through
				  that school). It is the responsibility of the student to ensure sufficient
				  computer standards to utilize this service.