Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 101 - Mississippi Industries for the Blind › Chapter 5 - Record Keeping › Rule 32-101-5.2 - Procedures for Inspecting and Copying Public Records of the Board

Current through June 25, 2024
The following is intended for the purpose of providing reasonable written procedures concerning the cost, time, place and method of access, under the provisions of the MS Public Records Act (Open Records Act) [Section 25-61-5, et seq.]
A. Board minutes, the annual audit and other
				Board documents and/or reports may be inspected in the Office of the Executive
				Director but shall not be removed from his/her control and custody.
B. All requests to inspect Board documents
				and/or records must be submitted to the Executive Director in writing
				specifically setting out the documents and/or records to be
				inspected.
C. The Executive
				Director, upon receipt of any such request, shall review same and determine
				whether the records sought are exempt under the Mississippi Public Records Act,
				and shall either produce records or access to records or deny access to or
				production of the records sought within seven (7) working days from the date of
				the receipt of the request for the production of the record. If MIB is unable
				to produce a public record by the seventh working day after the request is
				made, MIB must provide a written explanation to the person making the request
				stating the record requested will be produced within the seven-day period
				unless there is a mutual agreement of the parties, but in no event shall the
				date for MIB's production of the requested record be any later than fourteen
				(14) working days from the receipt by MIB of the original request.
D. The cost of copying and mailing said
				documents and/or records shall be paid by the requesting party prior to the
				receipt of the copies.
E. Cost of
				mechanical reproduction of documents and/or records will be calculated on the
				basis of actual cost.
F. The mode
				of transmission will be designated by the requesting party who shall pay the
				actual cost of same.
G. The
				Executive Director may waive any or all of the forgoing requirements related to
				written notice, time and method of access, prepayment of expenses whenever the
				determination is made that such waiver would be in the public's best
				interest.
H. There shall be no
				charge for inspection of the current Board records maintained by the Secretary
				to the Board. Costs of obtaining records from any storage facilities and the
				search for it shall be charged based on actual costs.
I. Mailing costs shall be calculated at the
				applicable rate for each such mailing. If the request involves a notice to be
				given to a third party, the cost of mailing such notice via certified mail
				return receipt requested shall be charged to the person requesting such public
				records.
J. There shall be a charge
				of $0.50 per page for each copy. Copies printed on both sides (front and back)
				shall be considered as two pages for copy charge purposes.
Miss. Code Ann. §
										25-61-5 (Rev.
				  2010)