Code of Massachusetts Regulations › 815 CMR - COMPTROLLER'S DIVISION › Title 815 CMR 3.00 - Ready Payment System › Section 3.02 - Definitions

Current through Register 1525, July 5, 2024
Base Payments
. The computed recurring
				payment amount to be disbursed on a semi-monthly, bi-weekly, weekly or other
				regular interval, to a Contractor in accordance with
				815 CMR
				3.00 and the terms and conditions of a Contract
				executed by the Contractor and a Department.
Contract
. For the purpose of
				815 CMR
				3.00, a legally enforceable agreement executed by a
				Department and a Contractor in accordance with all relevant general and special
				laws and regulations.
Contractor
. A corporation, individual,
				partnership or other entity engaged in the business of supplying social,
				educational or rehabilitative services. For the purpose of
				815 CMR
				3.00 "eligible organizations" and "providers" as
				referenced in M.G.L. c. 29, § 23A shall be referred to as
				"Contractors".
Department
. All Departments of the
				State, including offices, boards, commissions or institutions of the Executive
				Department, the institutions of Higher Education, the Judicial and Legislative
				Branches and the Constitutional offices. Departments are recognized in the
				Massachusetts Management Accounting and Reporting System (MMARS).
Department Head
. The head of any
				Department, including the secretary of an Executive Office when the secretary
				is exercising authority over an executive office as a Department head.
Expenditure Classification Handbook
. A
				schedule of subsidiaries and object codes issued by the Office of the
				Comptroller and authorized by M.G.L. c. 29, § 7 to be used in accounting
				for all authorized pre-encumbrances, encumbrances and expenditures. The
				Expenditure Classification Handbook identifies the object codes that may be
				appropriate for use of the Ready Payment System for Contract payments.
				Discrepancies as to the appropriate subsidiary or object code for a Contract
				shall be determined by the Office of the Comptroller
Fiscal Year
. The period beginning on
				July 1 and ending on June 30th of each year, as defined by M.G.L. c. 4, §
				7.
MMARS
. The Massachusetts Management
				Accounting and Reporting System established by the Office of the Comptroller
				pursuant to M.G.L. c. 7A, § 7.
Office of the Comptroller
. The
				Department established by M.G.L. c. 7A whose responsibilities include the
				design and system implementation of the Ready Payment System on MMARS.
Provider
. A corporation, individual,
				partnership or other entity engaged in the business of supplying social,
				educational or rehabilitative services. For the purpose of
				815 CMR
				3.00, "eligible organizations" and "providers" as
				referenced in M.G.L. c. 29, § 23A shall be referred to as
				"Contractors".
Ready Payment System
. An alternative
				payment mechanism in MMARS that enables a Department to make predictable and
				recurring contract payments to providers of social, educational and
				rehabilitative services. The Ready Payment System is appropriate for social,
				educational and rehabilitative service contracts which have a predictable,
				recurrent and regular service delivery schedule.
Secretariat
. Any of the executive
				offices established by M.G.L. c. 6A or c. 7, including any Department, agency,
				office, board, commission or institution or other entity within an executive
				office. For the purposes of
				815 CMR
				3.00, "Secretariat" shall have the same meaning as
				"Executive Office".
Services
. Social, educational and
				rehabilitative services which have a predictable, recurrent and regular service
				delivery schedule. Services are provided under a Contract with a Department of
				the State for a program, or a component of a program, for the benefit of the
				Department's clients. Services may include, but are not limited to,
				residential, housing and homelessness prevention, child care, day activity,
				employment and training, case management, counseling, homemaker, family
				planning, family support and protective services, alcohol and substance abuse
				education, referral and treatment, student and client transportation programs
				and other educational service programs. The Expenditure Classification Handbook
				issued by the Office of the Comptroller identifies the expenditure object codes
				that may be appropriate for use of the Ready Payment System for Contract
				payments. Discrepancies as to the appropriate subsidiary or object code for a
				Contract shall be determined by the Office of the Comptroller.
State
. Commonwealth of
				Massachusetts.