Iowa Administrative Code › Agency 655 - Nursing Board › Chapter 11 - Examination of Public Records › Rule 655-11.3 - Personally Identifiable Information

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Collection of personally
			 identifiable information.
This board is authorized to collect
			 information, some of which is personally identifiable. The nature and extent of
			 the personally identifiable information collected by the board, the legal
			 authority for the collection of that information and a description of the means
			 of storage are found in this section.
(2)
Personally identifiable
			 information.
The board maintains the following systems of records
			 which may contain personally identifiable information:
a.
Rule making.
Rule-making
			 records may contain information about individuals making written or oral
			 comments or proposed rules. This information is collected pursuant to Iowa Code
			 section
			 17A.4.
			 This information is not retrieved by individual identifier, and is not stored
			 in an automated data processing system.
b.
Board records.
Agendas,
			 minutes and materials presented to all board members in preparation for board
			 meetings are available from the Executive Director, except those records
			 concerning closed sessions which are exempt from disclosure under Iowa Code
			 section
			 21.5(4).
c.
Publications.
News
			 releases, annual reports, project reports, board newsletters, etc. are
			 available from the office of the Executive Director.
Board news releases, annual reports, project reports, and
				newsletters may contain personally identifiable information about board staff
				or members of the board or committees. This information is not retrieved by
				individual identifier and is not stored on an automated data processing
				system.
d.
Disciplinary reports.
This information is available from the chief
			 health professions investigator in the board office. These reports contain
			 personally identifiable information about nurses who have had action taken by
			 the board against their licenses. This information is retrieved by individual
			 identifier and some of the information is stored on an automated data
			 processing system. Some is stored as hard copy or microfilmed documents. This
			 information is matched or compared with personally identifiable information in
			 other record systems.
This information is dispersed pursuant to Iowa Code sections
				272C.4 and
				272C.6.
e.
Declaratory
			 rulings.
Records may contain information about individuals making the
			 requests for declaratory rulings or comments from other individuals concerning
			 the rulings. This information is collected pursuant to Iowa Code section
			 17A.9. This
			 information is retrieved by the individual requesting the ruling or topic and
			 is not stored on an automated data processing system.
f.
Licensing.
(1) Records pertaining to licensure by
			 examination may include:
1. Transcripts from
			 nursing education programs. This information is collected pursuant to Iowa Code
			 section
			 152.7.
2. Application for licensure by examination.
			 This information is collected pursuant to Iowa Code sections
			 147.8 and
			 147.29.
3. Application for licensure by endorsement.
			 This information is collected pursuant to Iowa Code section
			 147.44.
4. Birth certificates (part of previous
			 requirement for licensure; no longer required). This information is collected
			 pursuant to Iowa Code section
			 147.3.
5. References.
6. Past felony record. This information is
			 collected pursuant to Iowa Code section
			 272C.15.
7. Examination scores. This information is
			 collected pursuant to Iowa Code section
			 152.7.
8. High school graduation or equivalency.
			 This information is collected pursuant to Iowa Code section
			 152.7.
9. Certification for advanced registered
			 nurse practice. This information is collected pursuant to Iowa Code section
			 152.1(2)
"d."
(2) Records pertaining to licensure by
			 endorsement may include:
1. Transcripts from
			 nursing education programs. This information is collected pursuant to Iowa Code
			 section
			 152.7.
2. Application for licensure by endorsement.
			 This information is collected pursuant to Iowa Code section
			 152.8.
3. Birth certificates (part of previous
			 requirement; no longer required). This information is collected pursuant to
			 Iowa Code section
			 147.3.
4. Past felony record. This information is
			 collected pursuant to Iowa Code section
			 272C.15.
5. Examination scores. This information is
			 collected pursuant to Iowa Code section
			 152.7.
6. Disciplinary action taken by other boards
			 of nursing. This information is collected pursuant to Iowa Code section
			 147.52.
7. High school graduation
			 or equivalency. This information is collected pursuant to Iowa Code section
			 152.7.
8. Verification of licensure by another board
			 of nursing. This information is collected pursuant to Iowa Code section
			 152.8.
(3) Licensure by renewal,
			 reinstatement and reactivation.
1.
			 Applications. This information is collected pursuant to Iowa Code sections
			 147.10 and
			 147.11.
2. Past felony record. This information is
			 collected pursuant to Iowa Code section
			 272C.15.
3. Continuing education records. This
			 information is collected pursuant to Iowa Code section
			 272C.2.