Mississippi Administrative Code › Title 6 - Economic Development › Part 4 - Community Services › Chapter 8 - Emergency Shelter Grants Program › Rule 6-4-8.9 - Threshold Requirements

Current through June 25, 2024
A. Applications
				submitted by a local unit of government must include a copy of the Resolution
				authorizing submission of this application. The Resolution must be adopted by
				the local unit of government and must be signed and dated by the local unit of
				government's Chief Elected Official.
B. Applications submitted by non-profit
				organizations operating homeless shelters must include a copy of the
				authorizing resolution. The Resolution must be adopted by the nonprofit
				organization's Board and must be signed and dated by the President of the
				Board.
C. Applications from
				non-profit organizations operating homeless shelters must also include a letter
				from the local unit of government approving the submission of the application.
				The letter must refer to the current ESG Program Year for which the application
				is being submitted and be signed by the Chief Elected Official.
D. To be eligible for 2011 funds, at least
				80% of the 2010 project funds must be drawn in the IDIS system at the time an
				application is submitted. Any project funded with 2009 funds must be expended
				and a closeout package submitted to be eligible to apply for 2011 funds. And if
				funded, no funds may be drawn down on the new grant until the previously funded
				ESG project is closed out with CSD.
E. Match requirement must be documented in
				the application. The matching amount must be equal to the amount of ESG funds
				being requested. The match amount may include funds from other sources, the
				value or fair rental value of any donated material or building (this source can
				only be utilized as match one time), the value of any lease on a building, any
				salary paid to staff to carry out the program, and the value of the time and
				services (at a rate of $5.00 per hour) contributed by volunteers to carry out
				the program. If match includes funds from other sources or the value of the
				time and services contributed by volunteers to carry out the program,
				applicants must provide a copy of the Memorandum of Understanding or Agreement,
				or letter of support from the entities providing match. This documentation must
				identify the match type, match amount and must cover the grant Program Year
				time period for this application. If a facility is to be used as matching
				funds, a recent appraisal (less than two years) of the facility must be
				included. A current appraisal is also required if the local unit of government
				is submitting an application on behalf of an existing shelter. If the value of
				any lease on a building is to be used as matching funds, a copy of the lease
				information indicating the lease amount must be included. If donated materials
				are to be utilized as match, documentation from the donor indicating the type
				of materials and their value, and the date or proposed date of the donation
				must be submitted in the application.
F. Applicants must not have any unresolved
				audit or monitoring findings. In addition, if a community or organization has
				ANY CSD concerns that have not been resolved, then CSD may not review the
				application and the application may be disqualified from consideration in
				funding. This includes but is not limited to, failing to submit required
				reports, etc.
G. Contracts will be
				sent out after the award is made. Environmental clearance and special
				conditions clearance must be completed within four (4) months of the award date
				or the contract may be voided. No request for cash will be processed until the
				environmental clearance is granted. Waivers to the four (4) months rule may be
				granted on a case-by-case basis. The Division Director will be the only
				signature authority for waivers.
H.
				Any application that has been prepared by an application preparer who is
				involved in a pending debarment or suspension proceeding before a state or
				federal agent shall not be reviewed until such time as the debarment proceeding
				has been finally resolved. Additionally, no person who is involved in a
				suspension or debarment proceeding shall be allowed to administer a CDBG, ESG
				or HOME project until such time as the suspension or debarment process or
				finding is resolved.
I. The shelter
				board must be composed of at least one (1) homeless or former homeless person
				in a decision-making capacity.
42 U.S.C.
				  11301