Iowa Administrative Code › Agency 11 - Administrative Services Department › Title IV - Human Resources › Chapter 71 - Combined Charitable Campaign › Rule 11-71.4 - Administration

Current through Register Vol. 47, No. 3, July 24, 2024
The director shall select a campaign administrator to
				  organize and manage the program. The state accounting enterprise shall serve as
				  the campaign's fiscal agent. It shall be the sole responsibility of the
				  campaign administrator to determine, using the criteria set forth in these
				  rules, which charitable agencies or federations of agencies shall be eligible
				  to participate in the campaign.
(1)
Request to participate.
Charitable agencies and federations of
				charitable agencies wishing to participate in the one gift campaign program
				shall forward the completed application packet developed by the campaign
				administrator to the campaign administrator prior to the date publicized in
				January of each year by the campaign administrator Applications received prior
				to the publicized date and subsequently approved shall be eligible for
				inclusion in the list of approved charities published prior to each annual
				solicitation period. Applications received after the publicized date may be
				accepted with the approval of the campaign administrator
(2)
Notification of
				agencies.
The campaign administrator shall, within 30 calendar days
				following the closing date for applications, send letters of denial or
				acceptance on behalf of the director, and include reasons for denial when
				applicable.
(3)
Request for
				reconsideration.
A charitable agency that has been denied
				participation will be allowed ten calendar days following the date of the
				notice of denial to file a written request for reconsideration with the
				director The director shall notify agencies of the final decision within ten
				calendar days following the date the request was received. The director's
				decision shall constitute final agency action.
(4)
Distribution of campaign
				moneys.
a. An approved pledge
				authorization form shall be used. Pledge authorization forms shall be developed
				by the campaign administrator and fiscal agent as provided for in rule
				11-43.6 (70A). State
				employees shall be allowed to specifically designate their gifts to agencies or
				federations of agencies described in the campaign materials, and the pledge
				authorization form shall be designed to accommodate such
				designations.
b. Gifts not
				specifically designated shall be distributed to participating agencies or
				federations of agencies based on the same percentage ratio as the designated
				dollars are distributed. This fact shall be prominently displayed in the
				campaign materials.
c. The one gift
				campaign shall charge the actual administrative costs of managing the campaign
				to each participating charitable agency based on the percentage of total
				campaign moneys received by that agency. Such charges shall not include the
				salaries of state employees involved in the ongoing administration of the
				program.
d. Any shrinkage (moneys
				pledged but not contributed) shall reduce the moneys distributed to charitable
				agencies in the same ratio as the designated moneys.
e. Moneys collected will be sent to the
				charitable agencies monthly by the department of revenue.
f. Moneys collected that cannot be
				distributed to a charitable agency because the agency has ceased to do business
				or the agency has been disqualified from participation in the campaign shall be
				distributed to participating agencies or federations of agencies based on the
				same percentage ratio as the designated dollars are distributed. This fact
				shall be prominently displayed on the campaign materials.