Iowa Administrative Code › Agency 199 - Utilities Division › Chapter 14 - Electronic Filing › Rule 199-14.5 - Electronic Filing Procedures and Required Formats

Current through Register Vol. 47, No. 3, July 24, 2024
Electronic documents shall be filed in accordance with the
				following procedures and required formats:
(1) Persons who make infrequent filings with
			 the board (i.e., no more than twice annually) may file as a guest user Persons
			 who make regular filings with the board shall register to obtain a user ID and
			 password pursuant to registration procedures specified in
			 199-14.6 (17A,476).
			 The board may require an infrequent filer to become a registered
			 user.
(2) Electronic filings shall
			 be made by uploading a document or collection of documents into the electronic
			 filing system. E-mailing a document to the board does not constitute filing the
			 document.
(3) A filer must provide
			 all required information when electronically filing a document.
(4) Electronically filed documents shall be
			 named in a way that accurately describes the contents of each
			 document.
(5) All documents shall
			 be formatted in accordance with applicable rules governing formatting of paper
			 documents.
(6) All documents shall
			 be formatted in accordance with the board's standards for electronic
			 information, which are available on the board's Web site or from the board's
			 records and information center.
(7)
			 Any text-based document which has been scanned for electronic filing must be
			 full-text searchable to the extent that is reasonably possible.
(8) Spreadsheets, workbooks, and databases
			 included in filings shall include all cell formulae and cell references. Where
			 a filer requests confidential treatment of cell formulae and cell references or
			 any other information included in a spreadsheet, workbook, or database, the
			 filer shall file a request for confidential treatment and two versions of the
			 document: a public version of the document with the cell formulae deactivated
			 and other confidential information redacted and a version not for publication
			 containing live formulae and the information for which confidential treatment
			 is requested.
(9) Hyperlinks and
			 other navigational aids may be included in an electronically filed document.
			 Each hyperlink must contain a text reference to the target of the link.
			 Although hyperlinks may be included in a document as an aid to the reader, the
			 material referred to by the hyperlinks is not considered part of the official
			 record or filing unless the material itself is filed. Hyperlinks to cited
			 authority may not replace standard citation format for constitutional
			 citations, statutes, cases, rules, or other similarly cited
			 materials.
(10) The electronic
			 filing system will display an "Upload Complete" notice when the upload of the
			 filing is completed. If the "Upload Complete" notice does not appear, it is the
			 filer's responsibility to contact the board's records and information center
			 during regular business hours to determine the status of the filing.
(11) After reviewing the filing, the board's
			 records and information center will either accept or reject the filing. If the
			 filing is accepted, the document (if not confidential) will be published on the
			 board's Web site, and an electronic file stamp indicating the docket number(s)
			 and date of filing will be added to the published document. A "Notice of
			 Electronic Filing" containing a link to a list of published documents included
			 in the filing will be sent by E-mail to the filer and to all parties identified
			 on the service list as able to receive electronic service. From the list, the
			 recipient of the notice can link to each published document included in the
			 filing. Where a document is accompanied by a request for confidential
			 treatment, the list will include a link to the public version of the document,
			 in which information identified as confidential has been redacted (see
			 199-I4.I2(I7A,476)). Where a filing consists only of a confidential document,
			 such as a response to a board survey or other inquiry, which the board has
			 deemed confidential pursuant to an order requiring the response, the document
			 will not be published on the board's Web site. Acceptance of a document for
			 filing is not a final determination that the document complies with all board
			 requirements and is not a waiver of such requirements. If a filing is rejected,
			 a "Notice of Rejection" explaining why the filing has been rejected will be
			 sent by E-mail to the filer, or the filer will be contacted by other
			 appropriate means.
(12) Errors. If
			 a filer discovers an error in the electronic filing or publishing of a
			 document, the filer shall contact the board's records and information center as
			 soon as possible. The records and information center will review the situation
			 and advise the filing party how the error will be addressed by the records and
			 information center and what further action by the filer, if any, is required.
			 Ordinarily, any modifications to a published document will require a revised
			 filing with the board. If errors in the filing or publishing of a document are
			 discovered by the board's records and information center, board staff will
			 ordinarily notify the filer of the error and advise the filer of what further
			 action, if any, is required to address the error If the error is a minor one,
			 the records and information center may either correct or disregard the
			 error.
(13) Electronic documents
			 and the hearing process. If any prefiled testimony or exhibit that is
			 electronically filed before the hearing is altered or corrected at the hearing
			 in any way and admitted into evidence, the sponsoring party must electronically
			 file the altered document at the earliest opportunity, but no later than three
			 business days after the conclusion of the hearing. If any paper documents which
			 have not been electronically filed before the hearing are admitted into
			 evidence as exhibits at the hearing, the sponsoring party must electronically
			 file the exhibits at the earliest opportunity, but no later than three business
			 days after the material is admitted into evidence.