Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 4 - Division of Human Resources › Chapter 4 - Historic Jefferson College Facilities and Grounds Group Use Policy › Rule 18-4-4.1 - Group Use Policy

Current through June 25, 2024
An organization or group must complete an application to use
				  Historic Jefferson College's facilities and grounds (Hereafter referred to as
				  the "HJC Site."). Applications should be received at least two (2) weeks in
				  advance of the event. The Museum Director must approve and sign the application
				  before it will be scheduled on the calendar.
The coordinator for the organization or group must sign the
				  application and provide contact information, acknowledging the receipt of, and
				  agreeing that their group will abide by the HJC Site's Use Policy. The
				  coordinator must provide a copy of the approved application to the staff member
				  on duty on the day of the event, or during the set up on the prior day.
A.
Use Fee:
There is a non-refundable use fee for the HJC
				  site.
This fee must be included with the application (as a check made
				  out to "Historic Jefferson College"). However, if the facilities or grounds are
				  rendered unsuitable due to unforeseen circumstances, the Museum Director
				  reserves the right to cancel an event, and the user will receive a full
				  refund.
B.
Hours of
				Operation:
Historic Jefferson College's grounds and buildings are open
				  from 9:00 a.m.-5:00 p.m. Monday-Saturday and 1:00-5:00 p.m. on Sundays. Unless
				  advance arrangements are made, the buildings are closed and locked at 5:00 p.m.
				  each day. For site-sponsored after-hours events, the gates to the grounds may
				  be kept open.
The HJC Site is open to the public during regular operating
				  hours. Groups using the grounds and facilities must ensure that access to all
				  buildings and the grounds is available to the public. The buildings are usually
				  closed on major state holidays.
C.
Set up and Arrival:
Users may start setting up for their event the day before it
				  is scheduled, between 9:00 a.m. and 5:00 p.m., and beginning at 8:00 a.m. on
				  the day of the event.
Groups needing electricity will be able to plug into the
				  receptacles on the power pole next to the West Wing, using heavy duty extension
				  cords. Cords may be run into the West Wing to power fans, lamps, etc. Cords
				  that are the property of HJC must be unplugged, coiled neatly and left under
				  the stairs of the West Wing. Visitors are prohibited from entering into
				  construction areas or above the 1st floor of the West Wing.
D.
Food and Beverages:
Food and beverages are allowed for events, and may be brought
				  into the West Wing. Alcohol is not permitted, except during special
				  site-sponsored events, and only with the advance approval of the Museum
				  Director.
E.
Cooking
				and Fires:
No smoking is allowed in, or within 50 feet of any
				  building.
Cooking/campfires are permitted only in the picnic area, in
				  the stone fireplaces. Hotpots, hot plates, electric griddles, gas camp stoves
				  or similar items are not allowed in the historic buildings.
Smokers/cookers may be used only in the picnic area. Campers
				  may use downed sticks as fuel, but no trees or branches are to be cut. During
				  burn bans, there will be no fires or open flames of any kind, including in the
				  picnic area.
F.
Clean
				up:
Trash cans are provided in the West Wing, with extra bags at
				  the bottom. There are also trash cans located in the picnic area. At the end of
				  the event, all trash and garbage should be disposed of in the dumpster by the
				  parking area, and the areas must be returned to their original
				  conditions.
G.
Security:
A security guard conducts regular patrols of HJC at night,
				  but HJC assumes no responsibility for items lost or stolen.
H.
Signs/Banners:
Free-standing signs or banners announcing a group's activity
				  are permitted, subject to approval by the Museum Director. Signs and banners
				  may be placed in the vacant lot on Hwy. 61, but should not block the view of
				  traffic for cars pulling out onto Hwy. 61 from Jefferson College Street.
				  Banners may be tied to the front fence.
I.
Restrooms:
There is an outside-access bathroom attached to the Visitor's
				  Center. There are also bathrooms available inside during regular operating
				  hours.
J.
Large Group
				Restroom Facilities:
Groups with over 150 participants are required to rent
				  a Port-a-john
, which may be placed behind the West Wing on the west side
				  of the road. The cost of the rental is $150, subject to change. The units are
				  dropped off on Friday, and picked up on Monday. Staff members of the HJC Site
				  can provide the names of several vendors, but the group facilitator is
				  responsible for making the reservation and arranging payment with the
				  vendor.
K.
Music:
Amplified music will be allowed only to the extent that it
				  does not bother other visitors or residents in the area. The staff member on
				  duty may request that the volume be turned down.
L.
Parking:
Parking is allowed in the main parking area by circle drive.
				  For events occurring in the West Wing, groups may use the "staff only" drive to
				  load and unload their items, but their cars must then be moved to the main
				  parking area by the circle drive or to the road and field behind the West Wing
				  Kitchen. Do not park cars in the grass in front of the buildings (exception for
				  cars with valid handicapped license plate or placard). Buses must park in the
				  area around the circle drive.
M.
Political use restrictions
:
No use of the buildings or grounds may be made by political
				  candidates or political parties in support of a candidate or slate of
				  candidates, except presidential and vice-presidential nominees of nationally
				  recognized parties eligible for federal funding.
N.
Weapons:
No firearms or weapons of any type, including BB guns and bow
				  and arrows, are permitted on the grounds, with the exception of site-sponsored
				  events.
O.
Camping:
Primitive camping by Scout groups is allowed within the
				  circle drive and in the lot south of the Visitor's Center. With prior approval
				  of the Museum Director, camping may be allowed behind the West and East Wings.
				  However, campfires may be built only on the west side of the road behind the
				  buildings and the fire regulations listed above must be followed. Leave no
				  trace--all remains are to be removed and the sod replaced.
During site-sponsored events, RV's are permitted to spend the
				  night, but the owners must notify the staff, and park the RV in the main
				  parking lot or on the road behind the West Wing. There are no hookups, and
				  electricity is not provided.
In case of bad weather, campers may sleep in Prospere Hall,
				  but must remove their gear by the start of the next business day, clean up any
				  messes, and return all areas to their original condition.
P.
Pets:
Dogs are permitted on the grounds, but must be on a leash at
				  all times. Horses may be ridden on the grounds, but are not allowed on the
				  nature trail.
Miss. Code §
										25-59-1
				  (1972, as amended).