reglab/statecodes huggingface dataset:
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part VII - Governor's Office › Chapter 25 - Louisiana Recovery Authority › Section VII-2507 - Committees and Task Forces

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				board shall appoint an audit committee to ensure best practices and procedures
				in the management of any funds received, expended, or disbursed by the
				Louisiana Recovery Authority. The audit committee shall receive and review all
				reports produced by the inspector general, the legislative auditor, the
				independent accounting firm or firms engaged by the state or any agency of the
				state, and by any audit firm or firms retained by the Louisiana Recovery
				Authority. The audit committee shall present all findings of such reports to
				the board and make recommendations to the board as appropriate.
B.
1. In
				addition to the audit committee, the board may also create task forces and
				committees as appropriate which may include members of the board and other
				stakeholders and conduct work through the use of such task forces and
				committees, provided that all final decisions shall be by a vote of the
				board.
2. Task forces and
				committees shall include, but not be limited to, the following subject areas:
a. Economic and Workforce
				Development;
b. Public
				Safety;
c. Infrastructure and
				Transportation;
d.
				Housing;
e.
				Environmental;
f. Public Health and
				Healthcare;
g. Human
				Services;
h. Education;
i. Long Term Community Planning;
j. Federal Legislation;
k. State and Local Legislation;
l. Coastal Protection.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part VII - Governor's Office › Chapter 25 - Louisiana Recovery Authority › Section VII-2509 - Rules of Order

Current through Register Vol. 50, No. 6, June 20, 2024
A. All meetings of
				the board, committees, and task forces shall be conducted in accordance with
Robert's Rules of Order
, unless otherwise provided by
				law.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  49:220.1 et
				  seq.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part VII - Governor's Office › Chapter 25 - Louisiana Recovery Authority › Section VII-2511 - Manner of Acting

Current through Register Vol. 50, No. 6, June 20, 2024
A. The act of
				the majority of the members present at a meeting at which a quorum is present
				shall be the act of the board.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  49:220.1 et
				  seq.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part VII - Governor's Office › Chapter 25 - Louisiana Recovery Authority › Section VII-2513 - Voting

Current through Register Vol. 50, No. 6, June 20, 2024
A. Each member of
				the board entitled to vote as provided by law shall be entitled to one vote,
				which he must be present to cast. The vote for officers and upon any question
				before the meeting shall be by viva-voce and shall be recorded in the meeting
				minutes.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  49:220.1 et
				  seq.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part VII - Governor's Office › Chapter 25 - Louisiana Recovery Authority › Section VII-2515 - Order of Business, Public Comments

Current through Register Vol. 50, No. 6, June 20, 2024
A. The order of business for all meetings
				shall be as follows:
1. roll call;
2. reading and approval of minutes of
				preceding meeting;
3. reports of
				officers;
4. reports of committees
				or task forces;
5. unfinished
				business;
6. public
				comment;
7. new business;
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 1 - General Provisions › Section IX-101 - Title

Current through Register Vol. 50, No. 6, June 20, 2024
A. These rules
				shall be known as the administrative rules and regulations of the Office of
				Telecommunications Management.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 1 - General Provisions › Section IX-103 - Authority

Current through Register Vol. 50, No. 6, June 20, 2024
A. These rules are
				adopted pursuant to
				R.S.
				39:140-143 and
				R.S.
				39:1751-1755.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 1 - General Provisions › Section IX-105 - Purpose

Current through Register Vol. 50, No. 6, June 20, 2024
A. The purpose is
				to establish overall policy and define areas of responsibility for the
				provision and management of coordinated telecommunications services to support
				the programs of the executive branch of state government.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 1 - General Provisions › Section IX-107 - Scope

Current through Register Vol. 50, No. 6, June 20, 2024
A. These rules
				apply to the executive branch of state government as defined in
				R.S.
				36:3(1) and any and all
				entities, state or non-state, approved to utilize state telecommunications
				systems and telecommunications services. All groups may be referred to
				collectively hereafter as agency or agencies.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 3 - State Agencies' Responsibilities › Section IX-301 - General

Current through Register Vol. 50, No. 6, June 20, 2024
A. All agencies
				must comply with the requirements and standards stated in these rules and
				regulations.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 3 - State Agencies' Responsibilities › Section IX-303 - Telecommunications Coordinator

Current through Register Vol. 50, No. 6, June 20, 2024
A. All
				agencies shall appoint one or more representatives to be designated as the
				agency Telecommunications Coordinator(s). The Telecommunications Coordinator
				shall be recognized by the Office of Telecommunications Management as the
				agency's authorized representative for approving and coordinating
				telecommunications activity. The appointment of the Telecommunications
				Coordinator authorizes that person, on behalf of the agency, to make changes
				and additions for telecommunications equipment and services and to obligate
				related funds. Communications concerning policy and operating procedures will
				be directed to agencies through their respective Telecommunications
				Coordinator(s). As multiple Telecommunications Coordinators may be appointed to
				represent an agency, a Telecommunications Coordinator may be designated to have
				responsibility for voice only, data only, or both voice and data.
B. Training designed to instruct the
				Telecommunications Coordinator on the procedural aspects of interfacing with
				the Office of Telecommunications Management and the design and operation of
				various telecommunications systems will be furnished by the Office of
				Telecommunications Management upon request by agencies.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 3 - State Agencies' Responsibilities › Section IX-305 - Telecommunications Problem Reporting

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				It is the agency's responsibility to report all repair problems to the Office
				of Telecommunications Management.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 5 - Approval of Non-State Entity Use of State Telecommunications Services › Section IX-501 - General

Current through Register Vol. 50, No. 6, June 20, 2024
A. Non-state
				entities may be allowed to use state telecommunications services under
				particular circumstances.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 5 - Approval of Non-State Entity Use of State Telecommunications Services › Section IX-503 - Approval Criteria

Current through Register Vol. 50, No. 6, June 20, 2024
A. When one of
				the following criteria is met and upon approval of the Office of
				Telecommunications Management, non-state entities may use state
				telecommunications services. The non-state entities shall be either:
1. political subdivisions created by
				statute;
2. state credit
				unions;
3. Blind Services approved
				operators in state buildings;
4.
				the working press with offices in the State Capitol;
5. private educational institutions in the
				state of Louisiana with classes from kindergarten through twelfth grade, and
				colleges and universities, when requesting access to the LaNet Wide Area
				Network for educational and/or research purposes; or
6. any non-state entity working in
				cooperation with the Louisiana Department of Labor's efforts to comply with the
				federal Workforce Investment Act of 1998 (Public Law 105-220).
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 5 - Approval of Non-State Entity Use of State Telecommunications Services › Section IX-505 - Charges

Current through Register Vol. 50, No. 6, June 20, 2024
A. The non-state
				entities being allowed to use the state provided services will be charged the
				same rates as state agencies and must pay for the service within 30 days of
				receipt of the Office of Telecommunications Management invoice.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 5 - Approval of Non-State Entity Use of State Telecommunications Services › Section IX-507 - Availability and Usage Constraints

Current through Register Vol. 50, No. 6, June 20, 2024
A. The use of the state services by the
				non-state entities shall not preclude any state agency from use of those
				services. The non-state entity's use of these services should not result in any
				additional unreimbursed cost to the state.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 7 - Telecommunications Service Standards › Section IX-701 - General

Current through Register Vol. 50, No. 6, June 20, 2024
A. The state of
				Louisiana will utilize a statewide, consolidated concept of providing
				telecommunications services which are most cost effective and best meet the
				overall needs of the state.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 7 - Telecommunications Service Standards › Section IX-703 - Local Service Standards

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Office
				of Telecommunications Management will determine the means of providing
				telecommunications services to be used within a given metropolitan area. The
				selection of the service will be based on the best overall service alternative
				for that area. Agencies will be provided service through this metropolitan
				service vehicle.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 7 - Telecommunications Service Standards › Section IX-705 - Long Distance Network Service Standards

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Office of Telecommunications
				Management will determine the means for providing long distance telephone
				service for each individual metropolitan area. State agencies will be provided
				service through this metropolitan service vehicle.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 7 - Telecommunications Service Standards › Section IX-707 - Telecommunications Building Access Standards

Current through Register Vol. 50, No. 6, June 20, 2024
A. In general, telecommunications access to
				state-owned buildings shall be made through an as-needed competitive
				procurement activity that includes provisions and requirements for building
				access as a part of the state's needs to acquire telecommunications services.
				This Section is not applicable to those telecommunications service providers
				that have existing access facilities in state-owned buildings. In special cases
				where a telecommunications service provider is building out its network and
				desires access to a new or existing state-owned building in that process, this
				Section shall apply.
B. When
				determined by the Office of Telecommunications Management and with the
				concurrence of the agency/owner to be in the best interest of the state,
				building access and space in state-owned buildings may be made available to
				telecommunications service providers. It is the state's intention to provide
				access to the building through a state-owned and state-provided conduit
				system.
C. The Office of
				Telecommunications Management shall be responsible for developing a standard
				building access agreement. The Office of Telecommunications Management shall be
				responsible for developing installation standards and guidelines for use by
				telecommunications service providers. The Office of Telecommunications
				Management shall coordinate the processing of all requests by
				telecommunications service providers for building access. The
				telecommunications service provider shall be responsible for initiating a
				written request for building access to the Office of Telecommunications
				Management that contains specific details of accommodation requirements and
				types of services offered. The agency/owner shall be responsible for sending
				all requests from telecommunications service providers to the Office of
				Telecommunications Management. Each building access agreement shall be signed
				by the agency/owner and the telecommunications service provider and approved by
				the Office of Telecommunications Management.
D. The criteria for accommodation shall be
				first come/first served, reasonable availability of space, a demonstrated need
				for the type of service to be provided, and safety considerations.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140-141, 143,
				  R.S.
				  39:1751-1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 9 - Telecommunications Use › Section IX-901 - General

Current through Register Vol. 50, No. 6, June 20, 2024
A. All agencies are
				responsible for devising, implementing, and enforcing cost controls related to
				telephone usage and informing employees of such policies to preclude
				unnecessary and unauthorized charges.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 9 - Telecommunications Use › Section IX-903 - Authorized Use

Current through Register Vol. 50, No. 6, June 20, 2024
A. State
				telecommunications systems and telecommunications services are provided for the
				conduct of state business.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 9 - Telecommunications Use › Section IX-905 - Receiving Collect Telephone Calls

Current through Register Vol. 50, No. 6, June 20, 2024
A. Collect calls shall not be accepted on
				state telephones.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 9 - Telecommunications Use › Section IX-907 - Calls Billed as a Third Number Call to State Telephone Numbers

Current through Register Vol. 50, No. 6, June 20, 2024
A. Third number calls billed to state
				telephones are prohibited.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 9 - Telecommunications Use › Section IX-909 - LINC Management Reporting

Current through Register Vol. 50, No. 6, June 20, 2024
A. LINC
				management reporting shall be provided by the Office of Telecommunications
				Management to agency management when available to assist in monitoring and
				controlling the usage of long distance service.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 9 - Telecommunications Use › Section IX-911 - Agency Usage Policy

Current through Register Vol. 50, No. 6, June 20, 2024
A. Agency
				policy concerning telephone usage must be consistent with this Chapter and
				should be appropriate for the particular needs of each agency.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 11 - Telecommunications Service Requests › Section IX-1101 - Submission

Current through Register Vol. 50, No. 6, June 20, 2024
A. All agency
				requests for telecommunications systems and/or telecommunications services must
				be submitted on the appropriate forms to the Office of Telecommunications
				Management.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 13 - Telecommunications Charges › Section IX-1301 - Charges for Services

Current through Register Vol. 50, No. 6, June 20, 2024
A. The specific
				charges for each line of service provided will be published in the Office of
				Telecommunications Management's
Catalog of Services
.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 15 - Directory Requirements › Section IX-1501 - Responsibilities

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Office of
				Telecommunications Management will be responsible for the coordination and
				publication of all directory information for state telephone users. Respective
				agency telecommunications coordinators will be responsible for initiating
				directory listing changes and for verifying accuracy prior to
				publication.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 17 - Telecommunications Procurement › Section IX-1701 - Tariffs

Current through Register Vol. 50, No. 6, June 20, 2024
A. When determined
				by the Office of Telecommunications Management to be in the best interest of
				the state and when available, general subscriber tariffs and related special
				billing assemblies may be used.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 17 - Telecommunications Procurement › Section IX-1703 - Contract Contents

Current through Register Vol. 50, No. 6, June 20, 2024
A. The request
				for proposals, or the invitation to bid, and its addenda with the vendor's
				response shall be incorporated into the final contract consummated with that
				vendor. In the event of ambiguity, the order of precedence will be the
				contract, the request for proposals or the invitation to bid, and the vendor's
				response.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 17 - Telecommunications Procurement › Section IX-1705 - Multi-Year Contract Use

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Multi-year contract use must be justified and approved in writing. Such
				justification shall identify and consider all cost factors relevant to that
				contract. The multi-year method of contracting may be used in, but shall not be
				limited to, the following situations:
1.
				utility-type contracts; or
2. when
				it has been determined that vendors could provide lower unit prices over a
				longer period of time due to increased volume or lower production costs;
				or
3. when the cost and burden of
				contract solicitation, award, and administration of the procurement may be
				reduced; or
4. when the cost and
				burden of contract conversion or service implementation are excessive;
				or
5. when the Commissioner of
				Administration deems the use of a multi-year contract to be in the best
				interest of the state.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 19 - Vendor Responsibilities › Section IX-1901 - General

Current through Register Vol. 50, No. 6, June 20, 2024
A. All vendor
				contact for sales and service of telecommunications systems and
				telecommunications services shall be with the Office of Telecommunications
				Management and not directly with agencies.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 19 - Vendor Responsibilities › Section IX-1903 - Bid Notification

Current through Register Vol. 50, No. 6, June 20, 2024
A. It is
				each vendor's responsibility to notify the State Purchasing Office of its
				desire to receive notification of state telecommunications bids.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 19 - Vendor Responsibilities › Section IX-1905 - Telecommunications Contracts

Current through Register Vol. 50, No. 6, June 20, 2024
A. Vendors
				shall not enter into any contract with any state agency for telecommunications
				systems or telecommunications services without prior written approval from the
				Office of Telecommunications Management.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part IX - Telecommunications › Chapter 21 - Waiver of Regulations › Section IX-2101 - Commissioner's Authority to Waive Regulations

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Commissioner of Administration may
				waive in writing, upon the recommendation of the Office of Telecommunications
				Management, any provision in these rules when the best interest of the state
				will be served.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:140,
				  R.S.
				  39:141,
				  R.S.
				  39:143,
				  R.S.
				  39:1751,
				  R.S.
				  39:1752,
				  R.S.
				  39:1753,
				  R.S.
				  39:1754, and
				  R.S.
				  39:1755.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XIII - Statewide Reporting and Accounting Policy › Chapter 1 - Collection Policy and Procedure › Section XIII-101 - Introduction

Current through Register Vol. 50, No. 6, June 20, 2024
A. Overview
1. The following policies and procedures are
				presented in a broad format to be used by state agencies/departments within the
				Executive branch of government, including colleges and universities, to create
				their own detailed, agency-specific procedures, subject to approval by the Cash
				Management Review Board.
2.
				Implementation of these policies and procedures are mandated by Act 904 of
				Regular Session 2001 which enacts Subpart E of Part II of Chapter I of Title 39
				of the Louisiana Revised Statutes, to be comprised of
				R.S.
				39:88.1 through 39:88.4, and cited as the
				"Louisiana Collection and Procedure Act." Its purpose is to provide a
				comprehensive collection policy and procedure for collection of obligations due
				to the state be established for use by all state agencies.
3. Act 904 of Regular Session 2001 states:
				"The Commissioner of Administration shall prescribe and cause to be implemented
				a comprehensive collection policy and procedure to be used in all state
				agencies. & The policy and procedures manual shall include rules and
				regulations to assist state agencies in the identification and collection of
				delinquent accounts. & Each state agency shall comply with the provisions
				of collection policy and procedure manual and is authorized to establish and
				maintain internal controls not inconsistent with the provisions included in the
				manual. The Cash Management Review Board shall oversee the development of and
				implementation of the collection policies and procedures manual in each state
				agency and is authorized to adopt rules and regulations in furtherance of this
				responsibility."
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XIII - Statewide Reporting and Accounting Policy › Chapter 1 - Collection Policy and Procedure › Section XIII-103 - Accounts Receivable Process Overview and Objectives

Current through Register Vol. 50, No. 6, June 20, 2024
A. Billing Process Overview and Objectives
1. To provide accurate and timely billing for
				amounts owed to the state.
2. To
				provide a means of tracking accounts receivable.
3. To provide billing capabilities for
				various types of receivables.
4. To
				provide the capabilities of monitoring the aging of accounts receivable,
				creating customer billings and statements based on the age of the
				receivable.
5. To provide internal
				control procedures and accountability.
6. Detailed policies and procedures are
				stated in the Control Agencies Policies and Procedures Manual under Chapter
				13.4 and 13.5, Accounts Receivable Recognition Overview and Recording Revenue
				Recognition Overview.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XIII - Statewide Reporting and Accounting Policy › Chapter 1 - Collection Policy and Procedure › Section XIII-105 - Collection Process Overview, Objective, and Policy Guidelines

Current through Register Vol. 50, No. 6, June 20, 2024
A. The following
				procedures are very general and broad for the purposes of identifying area of
				concerns and general concentration.
1.
				Collection Process Objectives
a. To establish
				and implement a collection policy and procedure that the Cash Management Review
				Board has approved.
b. To identify
				delinquent accounts.
c. To pursue
				delinquent accounts by creating collection letters that are tailored to the
				agency/department's need.
d. To
				apply late charges and interest to delinquent accounts.
e. To interface with other software to
				enhance the intercepting of payments.
f. To provide an updated customer account
				balance for any collection activity:
i.
				payments or NSF checks.
g. To provide the ability to write off
				uncollectible accounts with proper authority and documentation, debt is still
				owed to the state.
h. To establish
				and maintain internal controls.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XIII - Statewide Reporting and Accounting Policy › Chapter 1 - Collection Policy and Procedure › Section XIII-107 - Write-Off of Uncollectible Accounts Process Overview, Objective, and Policy Guidelines

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Write-Off Objectives
1. To establish and
				implement a collection policy and procedure that the Cash Management Review
				Board has approved.
2. An
				authorization to write-off an account does not constitute a forgiveness of
				indebtedness.
3. Debtor remains
				obligated to the state.
4.
				Write-off authorizes a state agency to:
a.
				transfer an account to a dormant file;
b. discontinue incurring the expense involved
				in collecting the account;
c.
				discontinue reporting the amount as a receivable on the general
				ledger.
5. To encourage
				proper write-offs on a fiscal year end basis.
6. The agencies/departments will have the
				ability to write-off an account from their financial statements when it is
				evident that it is uncollectible.
7. To establish and authorize the board
				and/or committee within each state agency/department to recommend any write
				offs when the accounts are deemed uncollectible:
a. the board and/or committee shall be
				managerial level personnel within the appropriate department.
8. Detailed policies and
				procedures are stated in the Control Agencies Policies and Procedures Manual
				under Chapter 13-Accounts Receivable.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XIII - Statewide Reporting and Accounting Policy › Chapter 1 - Collection Policy and Procedure › Section XIII-109 - Debt Intercept or Offset Process Overview, Objective, and Policy Guidelines

Current through Register Vol. 50, No. 6, June 20, 2024
A. Warrant
				Intercept
1. Vendor/debtor is receiving a
				payment from the state, a request is made by a state agency to intercept the
				payment for a past due amount, the system automatically applies the payment to
				the past due amount, and the difference is sent to the vendor.
2. State legislation will be required to
				enforce this type of intercept.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XIII - Statewide Reporting and Accounting Policy › Chapter 1 - Collection Policy and Procedure › Section XIII-111 - Quarterly Reporting of Accounts Receivable Overview and Policy Guidelines

Current through Register Vol. 50, No. 6, June 20, 2024
A. Objectives
1. To establish a report that shows each
				state agency/department's accounts receivable balances and activities during
				the quarter as mandated by
				R.S
				39:79.
2. To establish guidelines and procedures for
				the quarterly reporting as stated by Memorandum SA 96-45.
3. To ensure the quarterly reports are
				consistent and as accurate as possible.
4. To have uniformity of reporting for all
				state agencies/departments.
5. To
				ensure the timely reporting of the quarterly report as stated by Memorandum SA
				96-45.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XIII - Statewide Reporting and Accounting Policy › Chapter 3 - Rulemaking Petitions › Section XIII-301 - Submission of a Rulemaking Petition

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				In accordance with
				R.S.
				49:953(C)(1), any interested
				person may petition an agency to adopt a new rule, or to amend or repeal an
				existing rule.
B. To petition an
				agency within the Division of Administration for changes to the agency's
				current rules, or for the adoption of new rules within the agency's purview, an
				interested person shall submit a written petition to the Division of
				Administration, Office of the Commissioner. The petition shall include:
1. the petitioner's name and
				address;
2. the name of the
				promulgating agency for the rule in question;
3. specific text or a description of the
				proposed language desired for the adoption or amendment of a rule, or the
				specific rule and language identified for repeal;
4. justification for the proposed action;
				and
5. the petitioner's
				signature.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XIII - Statewide Reporting and Accounting Policy › Chapter 3 - Rulemaking Petitions › Section XIII-303 - Consideration of a Rulemaking Petition

Current through Register Vol. 50, No. 6, June 20, 2024
A. Upon receipt, a rulemaking petition shall
				be forwarded to the promulgating agency for review.
B. Within 90 days of receipt of the
				rulemaking petition, the agency shall either:
1. initiate rulemaking procedures to adopt a
				new rule, or to amend or repeal an existing rule; or
2. notify the petitioner in writing of the
				denial to proceed with rulemaking, stating the reason(s) therefore.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XV - Information Technology › Chapter 1 - General Provisions › Section XV-103 - Submission of a Rulemaking Petition

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				In accordance with
				R.S.
				49:953(C)(1), any interested
				person may petition an agency to adopt a new rule, or to amend or repeal an
				existing rule.
B. To petition an
				agency within the Division of Administration for changes to the agency's
				current rules, or for the adoption of new rules within the agency's purview, an
				interested person shall submit a written petition to the Division of
				Administration, Office of the Commissioner. The petition shall include:
1. the petitioner's name and
				address;
2. the name of the
				promulgating agency for the rule in question;
3. specific text or a description of the
				proposed language desired for the adoption or amendment of a rule, or the
				specific rule and language identified for repeal;
4. justification for the proposed action;
				and
5. the petitioner's
				signature.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XV - Information Technology › Chapter 1 - General Provisions › Section XV-105 - Consideration of a Rulemaking Petition

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Upon receipt, a rulemaking petition shall be forwarded to the promulgating
				agency for review.
B. Within 90
				days of receipt of the rulemaking petition, the agency shall either:
1. initiate rulemaking procedures to adopt a
				new rule, or to amend or repeal an existing rule; or
2. notify the petitioner in writing of the
				denial to proceed with rulemaking, stating the reason(s) therefore.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XV - Information Technology › Chapter 3 - State Agencies Responsibilities › Section XV-301 - General

Current through Register Vol. 50, No. 6, June 20, 2024
A. All agencies
				under the authority of Act 712 must comply with the policies and guidelines
				promulgated by the Office of Technology Services.
AUTHORITY NOTE:
				  Promulgated in accordance with Act 712 of the 2014 Regular Session of the
				  Louisiana Legislature.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XV - Information Technology › Chapter 3 - State Agencies Responsibilities › Section XV-303 - Information Technology Coordination. (Repealed.)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with Act 712 of the 2014 Regular Session of the
				  Louisiana Legislature.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XV - Information Technology › Chapter 5 - Policy and Guidelines › Section XV-501 - General

Current through Register Vol. 50, No. 6, June 20, 2024
A. It is the intent
				of the Office of Technology Services to develop formal IT policies, standards
				and guidelines relative to information technology activities including but not
				limited to the following:
1. implementing IT
				standards for hardware, software, and consolidation of services;
2. directing and managing IT planning,
				procurement, and budgeting;
3.
				directing and managing centralization/consolidation of technology systems and
				services and provision of shared IT resources;
4. assuring compatibility and connectivity of
				Louisiana's information systems;
5.
				directing and managing IT projects and systems for compliance with statewide
				strategies, goals, and standards.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XV - Information Technology › Chapter 5 - Policy and Guidelines › Section XV-503 - Policy Distribution

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				official method of publishing/distributing OTS policies, standards and
				guidelines will be via the OTS website at:
http://doa.louisiana.gov
.
B. Other electronic delivery systems will be
				utilized as appropriate to notify agencies of adopted policies and
				guidelines.
AUTHORITY NOTE:
				  Promulgated in accordance with Act 712 of the 2014 Regular Session of the
				  Louisiana Legislature.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XV - Information Technology › Chapter 7 - Submitting and Receiving Electronic Bids for Public Works Contracts and for the Purchase of Materials and Supplies by Political Subdivisions › Section XV-701 - General Provisions

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Electronic bid is to be an alternative, rather than exclusive, method to a
				paper bid.
B. In addition to
				including the information required for paper bidding, when accepting bids
				electronically, the advertisement must:
1.
				specify any special condition or requirement for the submission;
2. contain the electronic address of the
				public entity.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XVII - Records Management Policies and Practices › Chapter 1 - Agency Records Management Officer Designation › Section XVII-101 - Designation

Current through Register Vol. 50, No. 6, June 20, 2024
A. In compliance
				with R.S.
				44:411, on or before July 1 of each state
				fiscal year, the chief executive officer of each agency, as defined by
				R.S.
				44:402 shall designate a records management
				officer to act as liaison between the division and the agency on all matters
				related to records management for the term of one year.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  44:405.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XVII - Records Management Policies and Practices › Chapter 1 - Agency Records Management Officer Designation › Section XVII-103 - Process

Current through Register Vol. 50, No. 6, June 20, 2024
A. Each agency
				shall communicate their records management officer designation by completing
				Form SS ARC 940 Records Management Officer Designation Form, (including
				signature of the chief executive officer and the date the designation was
				signed) and submitting the completed form to the state archivist.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  44:405.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XVII - Records Management Policies and Practices › Chapter 1 - Agency Records Management Officer Designation › Section XVII-105 - Responsibilities of an Agency Records Management Officer

Current through Register Vol. 50, No. 6, June 20, 2024
A. Each agency should select a records
				management officer who:
1. can communicate
				effectively with agency personnel and with the division's personnel;
2. has adequate knowledge of how your agency
				is organized and its operations;
3.
				has the ability to work with the agency's information services section on
				records management issues related to electronic records created and maintained
				by the agency;
4. has the authority
				to oversee the records management program of the agency, including:
a. the development and implementation of an
				agency retention schedule;
b. the
				compliance with division and legal requirements for agency records;
c. the temporary storage of records at the
				state records center (if necessary) or the transfer of records for permanent
				storage with the state archives (if required or requested);
d. and the processing of disposal requests
				and destruction of agency records as necessary.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XVII - Records Management Policies and Practices › Chapter 1 - Agency Records Management Officer Designation › Section XVII-107 - Changes in Records Management Officer Designees

Current through Register Vol. 50, No. 6, June 20, 2024
A. Agencies wishing to change their agency's
				designee before their designation period has expired, must notify the state
				archivist within 30 days of such a change by completing Form SS ARC 940 and
				noting "amendment" on top of the page.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  44:405.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XVII - Records Management Policies and Practices › Chapter 3 - Retention Schedule Development › Section XVII-301 - Definitions

Current through Register Vol. 50, No. 6, June 20, 2024
A. Unless otherwise
				defined in this Chapter, the definitions for key terms in this Chapter are
				provided in
				R.S.
				44:402.
Approved Retention Schedule
-a retention
				  schedule which has been approved by the state archivist or his designee.
Records Series
-a group of related or
				  similar records, regardless of medium, that may be filed together as a unit,
				  used in a similar manner, and typically are evaluated as a unit for determining
				  retention periods.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  44:405.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part XVII - Records Management Policies and Practices › Chapter 3 - Retention Schedule Development › Section XVII-303 - Records Inventory

Current through Register Vol. 50, No. 6, June 20, 2024
A. To facilitate
				the development of agency retention schedules in compliance with
				R.S.
				44:411, each agency shall:
1. review the functions and activities of
				their agency;
2. develop a list of
				records produced, received and maintained by the agency;
3. identify the inclusive dates, the medium
				and volume of records maintained for each record series held by the agency.
				This provision may be facilitated by agencies completing a records Management
				Inventory Form (SS ARC 960) for each record series to document their decision
				process.