Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 15 - Eudora Welty House And Garden Event Rental Policy › Rule 16-5-15.1 - Event Rental

Current through June 25, 2024
The Eudora Welty House & Garden is administered by the
				  Mississippi Department of Archives and History (MDAH). The Welty garden, side
				  porch, and Visitor Center (VC) are available for rental by organizations and
				  businesses. The Eudora Welty House & Garden will not be available to
				  individuals acting on their own. The Garden and the VC are public areas.
				  Pre-approved signage or demarcations may be used for events that occur in the
				  Garden during regular operating hours, with the understanding that other
				  visitors may be on the grounds. Eudora Welty House & Garden staff are not
				  responsible for monitoring the rental area.
A.
Application:
An organization or business must complete an application (and
				  may be asked to supply bylaws and/or articles of incorporation) to rent space
				  in the Eudora Welty House & Garden. The Event Rental Committee-consisting
				  of the Eudora Welty House & Garden director, the Museum Division event
				  manager, and MDAH sites administrator-must review and approve all requests.
				  Applications must be submitted electronically using the web form on the MDAH
				  website a minimum of sixty (60) calendar days prior to the event. Requests
				  within a shorter timeframe may be denied.
B.
Contract /Security Deposit:
Event reservations are confirmed once the signed contract and
				  the security deposit have been received by the Eudora Welty House & Garden.
				  The security deposit will be refunded after the event and the rented area is
				  returned to its original state. Contracts are valid for fifteen (15) days after
				  issue date.
C.
Rental
				Fees:
The fee schedule listed on the application has been approved
				  by the MDAH Board of Trustees. Sales tax does apply to all fees. If an
				  organization is exempt from paying sales tax, a copy of the Letter Ruling from
				  the Mississippi Department of Revenue must be submitted with payment
				  (
Miss. Code
§§
										27-65-111). Other state agencies
				  or organizations that are prohibited by state law from paying fees to MDAH are
				  limited to using the facility only during regular weekday operating
				  hours.
Rental fees are invoiced at the time the contract is issued
				  and are due in full thirty (30) calendar days prior to the event. A purchase
				  order is acceptable.
The event reservation will be cancelled if payment
				  is not received by the due date. The User will be notified of the cancellation
				  and the security deposit will not be refunded.
If the security deposit is paid by credit card, the same card
				  must be used for the rental fee. If the security deposit is paid by check, a
				  credit card may be used for the rental fee. Additional fees determined by NIC
				  (Mississippi State credit card processor) will be applied at the time of check
				  out. A purchase order is an acceptable form of payment.
D.
Cancellation:
If the User sends written notice of cancellation and it is
				  received by the Eudora Welty House & Garden more than thirty (30) calendar
				  days prior to the scheduled event, the User will receive a refund of 75% of the
				  total.
Cancellations fewer than 30 working days prior
to the event
				  will result in the forfeit of all fees paid.
Eudora Welty House & Garden reserves the right to cancel
				  an event if the facility is rendered unsuitable due to unforeseen
				  circumstances, and the user will receive a full refund.
E.
Public Access:
a. The Eudora Welty Garden and Visitor Center
				are free and open to the public. Tours of the house are offered with an
				admission fee
b. Daytime events may
				be held during regular operating hours: 9 a.m. to 4 p.m., Tuesday through
				Friday.
c. The Eudora Welty House
				& Garden is closed to the public on Mondays.
d. After hours events may be held Tuesday -
				Saturday, 5 - 9 p.m.
e. The VC is
				handicapped accessible, however the Welty House & Garden may not be
				accessible to those with physical disabilities.
f. The Welty House will remain closed during
				after hours events.