Iowa Administrative Code › Agency 261 - Economic Development Authority › Part III - Community Development Division › Chapter 38 - Regional Sports Authority Districts › Rule 261-38.6 - Expenses, Records, and Reimbursements

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
General.
Each certified
				district shall at all times incur expenses and be reimbursed for such expenses
				by the authority only as described in this chapter or in a contract executed
				hereunder. The authority may deny reimbursement for any expenditure not
				directly related to the active promotion of a nonprofessional sporting
				event.
(2)
Eligible
				expenses.
Only expenditures directly related to the active promotion
				of a nonprofessional sporting event will be reimbursed under the program. Items
				that will be considered eligible expenses include but are not limited to bid
				fees, rights fees, sponsorships, payments to vendors, advertising, marketing,
				venue rental, equipment rental, promotional materials, production costs, and
				fees and costs for officiants.
(3)
Ineligible expenses.
Expenses that are not directly related to
				the active promotion of a nonprofessional sporting event are not eligible for
				reimbursement. Ineligible expenses include but are not limited to travel costs
				of applicant staff, solicitation efforts, lobbying fees, meals or dining on
				occasions other than the dates of the nonprofessional sporting events described
				in the application, items that are purchased for resale, prizes given to
				participants, and alcoholic beverages.
(4)
Required records and
				reimbursements.
A district shall submit any records requested by the
				authority as documentation of the expenditures incurred for purposes of the
				grant funds awarded under the program. Such records may include invoices,
				original receipts, or check copies. The authority will only accept records
				submitted in the name of the district that has executed a contract. If a
				district pays an expense using a credit card, the district shall submit a copy
				of a check register or bank statement indicating that the credit card invoice
				was paid. The authority will not reimburse any expenses included on a receipt
				that includes both eligible expenses and ineligible expenses. The authority
				will not reimburse expenses included on a nonitemized receipt.
(5)
Repayments of certain
				funds.
If the authority reimburses a district for the cost of a
				refundable bid fee and the applicant is unsuccessful in the effort to win the
				right to hold that event, then the district shall return the amount of such
				reimbursement to the authority.
(6)
Reallocation of funds.
If, at the time of a district's final
				reporting of expenses, the district cannot adequately document eligible
				expenses or documents an amount that is less than the awarded amount, the
				authority may award additional funds to other certified districts, open
				additional rounds of certification, or revert the moneys to the general fund.
				If the authority awards additional funds to already certified districts, such
				districts shall submit documentation establishing how such funds will be
				expended, and the authority will execute contract amendments providing for the
				expenditure of the additional funds.