Louisiana Administrative Code › Title 28 - EDUCATION › Part LXXXIII - Bulletin 111-The Louisiana School, District, and State Accountability System › Chapter 6 - Graduation Cohort, Index, and Rate › Section LXXXIII-611 - Documenting a Graduation Index

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Beginning with academic year 2005-2006, all schools are required to maintain
				the following documentation if the corresponding exit code is used.
Exit Code Documentation
Code
Descriptions
Required Documentation
01
Expelled
Due process documentation supporting expulsion.
							 Students must be enrolled on October 1 of the following year.
03
Illness
Letter from a physician stating the student's
							 date(s) of care written on the doctor office's letterhead with the doctor's
							 original signature. Students must be enrolled on October 1 of the following
							 year.
04
Graduate with Diploma
Official transcript showing successful completion of
							 requirements along with records supporting any academic or career/technical
							 endorsements.
05
GED only
LDE confirmation document and entry/exit in SIS.
06
Certificate of Achievement (Special Education)
Official transcript showing successful completion of
							 requirements
07
Death (of student) or permanent incapacitation
Letter from parent or obituary.
08
Transferred to another public school within district
SIS (Student Information System) record indicating
							 transfer.
09
Transferred to another public school within
							 Louisiana
SIS record indicating transfer.
10
Transferred out of state or country
Request for records from the receiving school (out of
							 state). Request for records or a statement written and signed by the parent.
							 Documentation proving a student was a foreign exchange student.
12
Transferred to Correctional Institution
SIS record indicating transfer.
13
Transferred to Vocational Technical School
SIS record indicating transfer.
14
Transferred to approved non-public school (must award
							 high school diplomas)
Request for records from the receiving school
15
Exit from grade for reassignment to another grade
Test results, summer school grades or similar forms
							 located in the student's cumulative records supporting the grade change
16
Transferred to BESE-approved home study
LDE Approval letter
19
Exit from non-mandatory program
Documentation of participation in specific program.
20
Transferred to Early College Admissions Program
School withdrawal form and request for records from
							 the College or University and proof of full-time enrollment in an academic
							 program
22
Options Program Completer: GED and Industry Based
							 Certificate
STS and/or CATE (Career and Technical Education)
							 record
24
Options Program Completer: Industry Based
							 Certification
STS and/or CATE record
27
Exit under SBESE Academic School Choice Policy
SIS record indicating transfer.
28
Exit under SBESE Unsafe School Choice Policy
SIS record indicating transfer.
34
Correctional Institution/State Custody (ages 17 and
							 above)*
SIS record indicating transfer.
35
Transferred to LEA monitored Adult Education to
							 pursue GED
SIS record indicating transfer.
36
Completer: Skills Certificate Only
SIS record and documentation of certificate earned
40
Transferred under Student Scholarship for Excellence
							 within student's district of residence
SIS record indicating transfer.
41
Transferred under Student Scholarship for Excellence
							 in a district other than the student's district of residence
SIS record indicating transfer.
42
Transferred under Student Scholarship for Excellence
							 to a non-public school
SIS record indicating transfer.
B.
				Valid alternate documentation that provides sufficient justification for the
				use of an exit code is allowable.
C. Schools without sufficient documentation
				to support exit codes are subject to the actions described in Chapter
				41.
D. Schools shall maintain
				documentation that supports exit codes for at least four years after the data
				has been used in School Performance Scores.
E. The authenticity of exit code
				documentation is determined by the LDE.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  17:10.1.