reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.12 - CERTIFICATES OR DIPLOMAS

Current through June 25, 2024
A. The conferring
				of diplomas, degrees, certificates or other written evidence of proficiency
				issued by an institution shall be consistent with applicable state laws.
a. Associate degree programs designed
				primarily for immediate employment must be designated as an Associate in
				Applied or Occupational Science degree or other appropriate title and
				identified with a specialty designation on degrees and transcripts approved by
				the Commission. This identification of a specialty or major implies relevant
				preparation for employment in a specific area of work and should be specified
				in the student's document of completion.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.13 - INSTRUCTIONAL RESOURCES AND MATERIALS

Current through June 25, 2024
A. All
				instructional resources, including audiovisual teaching equipment and
				instructional materials, shall meet the needs of the institution's educational
				program.
B. The commission may
				conduct an evaluation of these materials to verify the possession and condition
				of items listed on the institution's
Initial Certificate of
				Registration Form
or
Renewal of Certificate of Registration
				Form
C. Each institution
				shall provide instructional or library resources available to all students
				enrolled at the institution.
D.
				Each individual trade area shall have a carefully chosen text for each student
				with adequate, up-to-date reference materials and periodicals in the particular
				area of training.
E. Instructional
				resources may be consolidated or distributed throughout the educational
				facility or available through and online/internet-accessible service. Easy
				access to appropriate reference materials and audiovisual equipment is of prime
				importance in determining if the institution is meeting the educational needs
				of its students and faculty.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.14 - EDUCATIONAL FACILITIES

Current through June 25, 2024
A. Each institution
				must provide an environment that is conducive to effective instruction,
				promotes learning, and supports the educational programs offered.
B. The buildings, classrooms, equipment,
				furniture, grounds, instructional tools, instructional facilities, machinery,
				and other physical requirements of the educational program shall be appropriate
				to the achievement of the educational philosophy and objectives of the
				institution.
C. The institution
				shall meet general standards of safety, usefulness, cleanliness, maintenance,
				health, and lighting and shall be in compliance with any local or state laws
				governing physical facilities, particularly with respect to fire, safety, and
				sanitation.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.15 - CLASSROOM FACILITIES

Current through June 25, 2024
3.15.1
Academic Classes
3.15.1.1
Classroom size
Regular classrooms shall contain a minimum of 600 square feet
				  of floor space or a minimum of 20 square feet per student enrolled, whichever
				  is greatest.
3.15.1.2
Classroom Equipment
Every classroom shall provide appropriate equipment for
				  students and instructors to include, but not limited to:
A. Individual student seats and desks or
				tables and chairs chosen for comfort
B. Instructor's desk
C. Filing and storage facilities
D. Sufficient chalkboard, white board, tack
				board, or equivalent
E. Window
				coverings to improve visual comfort and energy efficiency
F. Adequate laboratory facilities, equipment,
				and supplies for courses offered
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.16 - TEACHER QUALIFICATIONS

Current through June 25, 2024
The commission does not appoint instructors. However, the
				  commission has a responsibility to review and evaluate their qualifications.
				  The right of acceptance carries with it the right of revoking such acceptance
				  for cause.
All Instructor Data Forms must be submitted for approval
				  within 10 days of hiring.
3.16.1
Academic Classes
A. Classroom
				instructors shall hold at least a Bachelor's degree with appropriate coursework
				in the teaching discipline from an accredited institution.
B. Classroom instructors shall have
				additional training as follows:
a. A minimum
				of eighteen (18) semester hours of credit from an accredited institution in the
				subject area being taught; or
b. A
				minimum of twelve (12) semester hours in methods and techniques of
				teaching.
C. College
				transcripts are required as proof of completion.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.17 - STUDENT TO INSTRUCTOR RATIO

Current through June 25, 2024
3.17.1
Academic Classes
A. No classroom
				instructor shall have over
thirty (30) students
enrolled in any
				one class, and the institution average
shall not exceed 30:1
,
				except as specifically approved by the commission.
B. Ratios for laboratory or clinical
				instruction shall not exceed
fifteen (15) students
per
				instructor.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.18 - EDUCATIONAL STANDARDS

Current through June 25, 2024
A. The course
				content and length of instruction shall be of such nature and quality as to
				allow that students will adequately develop job skills and knowledge necessary
				for obtaining employment in the occupation for which the instruction is
				offered.
B. Any educational
				institution licensed by the commission shall be operated in compliance with the
				following standards:
a. Instructional Content
				and Length
i. All programs of a vocational
				nature must be evaluated against competencies needed for employment in a
				recognized occupation as defined in the current edition of the Dictionary of
				Occupational Titles published by the United States Department of Labor or
				occupations generally recognized by the industry in which the occupation is
				classified.
ii. Programs of study
				must adequately cover the subject, must be clearly presented, and must be in
				accordance with the best current knowledge and practice of trade, professional
				or manufacturing standards.
Study must extend over a period sufficient to
				complete the work with standards appropriate for employment in the occupation
				for which trained or in a closely related occupation.
iii. Programs of study must be consistent in
				quality, content, and length with similar programs in public or private
				institutions that are approved by the Mississippi State Department of Education
				or the Mississippi Community College Board.
iv. If a program requires approval from
				another state or federal agency, the school may be required to provide
				documentation of the additional approval as part of the program review
				process.
v. If an approved program
				is discontinued for any reason, the commission must be notified within thirty
				days. The program will then be removed from the list of approved
				programs.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.19 - COMPLAINTS AGAINST A LICENSED AGENT

Current through June 25, 2024
A. The commission
				may revoke an
Agent Permit
if the permit holder solicits or
				enrolls students through fraud, deception or misrepresentation, or upon a
				finding that the permit holder is not of good moral character (as specified in
				Section 75-60-33, Mississippi Code of
				1972, as amended.)
B. Complaints
				must be submitted in writing to the commission by a person with
				standing.
C. The commission must
				receive all complaints within two (2) years of the alleged violation.
D. The commission will maintain a record of
				all written complaints received.
E.
				The commission will notify the complainant that the complaint has been received
				and will request further information if necessary.
F. The commission will notify the agent's
				employing institution, in writing, of the complaint. An informal conference
				with the agent and an institution representative may be scheduled at this time.
				The commission may request a written response to the issues in the
				complaint.
G. If the complaint is
				resolved as a result of the informal conference, the commission will maintain
				written documentation of the resolution. The complainant, the agent, and the
				employing institution will be notified of the resolution agreement.
H. If the complaint is not resolved through
				the informal process, the commission may schedule a hearing in accordance with
				the procedure in section
				3.21 of this document.
I. The commission will issue a written
				finding within ninety (90) days of receipt of the complaint. This finding will
				be sent to the complainant, the agent, and the employing institution's Chief
				Operating Officer, and will be placed in the institution's file at the
				commission office.
J. If the
				commission determines that the complaint does not fall under the provisions of
				Section 75-60-19 of the Mississippi Code
				of 1972, as amended, the commission will attempt to refer the complainant to an
				appropriate agency of oversight body.
K. The commission may initiate an
				investigation without registration of a complaint.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.20 - COMPLAINTS AGAINST A REGISTERED INSTITUTION

Current through June 25, 2024
A. The Commission
				on Proprietary School and College Registration may suspend, revoke or cancel a
				Certificate of Registration for any one (1) or any combination of the following
				causes:
i. Violation of any provision of
				Mississippi Proprietary School Law (Title 75 Chapter 60, Mississippi Code of
				1972, as amended), or any regulation made by the commission
ii. The furnishing of false, misleading or
				incomplete information requested by the commission;
iii. The signing of an application or the
				holding of a
Certificate of Registration
by a person who has
				pleaded guilty or has been found guilty of a felony or any other indictable
				offense;
iv. The signing of an
				application or the holding of a
Certificate of Registration
by
				a person who is addicted to the use of any narcotic drug, or who is found to be
				mentally incompetent;
v. Violation
				of any commitment made in an application for a
Certificate of
				Registration
;
vi.
				Presentation to prospective students of misleading, false or fraudulent
				information relating to a course of instruction, employment opportunity, or
				opportunities for enrollment in accredited institutions of higher education
				after entering or completing courses offered by the holder of a
Certificate of Registration
;
vii. Failure to provide or maintain premises
				or equipment for offering courses of instruction in a safe and sanitary
				condition;
viii. Refusal by an
				agent to display his/her
Agent Permit
upon demand of a
				prospective student or other interested person;
ix. Failure to maintain financial resources
				adequate for the satisfactory conduct of courses of study as presented in the
				plan of operation or to retain a sufficient number and qualified staff of
				instruction;
x. Offering training
				or courses of instruction other than those presented in the application;
				however, institutions may offer special courses adapted to the needs of
				individual students where the special courses are in the subject field
				specified in the application;
xi.
				Accepting the services of an agent not licensed in accordance with Mississippi
				Proprietary School and College Law (Sections
				75-60-23 through
				75-60-37, nclusive of the
				Mississippi Code of 1972, as amended);
xii. Conviction or a plea of nolo contendere
				on the part of any owner, operator or director of a registered institution of
				any felony under Mississippi law or the law of another jurisdiction;
xiii. Continued employment of an instructor
				who has been convicted of, or entered a plea of nolo contendere to, any felony
				under Mississippi law or the law of another jurisdiction;
xiv. Incompetence of any owner or operator to
				operate a school or college.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.22 - DECISION AFTER A HEARING

Current through June 25, 2024
A. The hearing
				officer shall make written findings of fact and conclusions of law, and shall
				also recommend in writing to the commission a final decision, including
				penalties.
B. The hearing officer
				shall mail a copy of his findings of fact, conclusions of law and recommended
				penalty to the party and his attorney, or representative.
C. The commission shall make the final
				decision, which shall be based exclusively on evidence and other materials
				introduced at the hearing.
D. If it
				is determined that a party has committed a violation, the commission shall send
				by certified mail, return receipt requested, a copy of the final order to the
				party and the party's attorney, or representative. The commission shall, at the
				request of the named institution or complainant, furnish a copy of the
				transcript of the hearing, or any part thereof, upon payment of the cost
				thereof.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.23 - CIVIL PENALTIES AND ADMINISTRATIVE SANCTIONS

Current through June 25, 2024
A. A hearing
				officer may recommend, and the commission may impose, a civil penalty not to
				exceed Two Thousand Five Hundred Dollars ($2,500) for any violation of this
				section. In the case of a second or further violation committed within the
				previous five (5) years, the liability shall be a civil penalty not to exceed
				Five Thousand Dollars ($5,000) for each violation.
B. Notwithstanding the provisions of
				paragraph (A) of section
				3.23 of these regulations, a hearing
				officer may recommend, and the commission may impose, a civil penalty not to
				exceed Twenty-five Thousand Dollars ($25,000) for any of the following
				violations:
a. Operation of a institution
				without a
Certificate of Registration
in violation of this
				chapter;
b. Operation of a
				institution knowing that the institution's registration has been suspended or
				revoked;
c. Use of false,
				misleading, deceptive or fraudulent advertising;
d. Employment of recruiters on the basis of a
				commission, bonus or quota, except as authorized by the commission;
e. Directing or authorizing recruiters to
				offer guarantees of jobs upon completion of a program of study or individual
				course;
f. Failure to make a
				tuition refund when such failure is part of a pattern of misconduct;
				or
g. Violation of any other
				provision of this document, or any rule or regulation of the commission, when
				such violation constitutes part of a pattern of misconduct which significantly
				impairs the educational quality of the program or programs being offered by the
				institution. For each enumerated offense, a second or further violation
				committed within the previous five (5) years shall be subject to a civil
				penalty not to exceed Fifty Thousand Dollars ($50,000) for each such
				violation.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.24 - EMPLOYMENT OF AGENTS BASED ON COMMISSION

Current through June 25, 2024
No institution may employ a recruiter on the basis of a
				  commission, bonus or quota.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.25 - CHANGES DURING THE TWO-YEAR LICENSURE PERIOD

Current through June 25, 2024
A. The commission
				must be notified in writing, within thirty (30) days of changes in any of the
				following:
a. Ownership of an institution
Certificates of Registration
are not
				  transferable. In the event of a change of ownership of a registered
				  institution, the new owner must apply for a
Certificate of Registration
within thirty (30) days. If registration of the institution is
				  granted to the new owner, the
Certificate of Registration
becomes valid upon the commission's receipt of legal verification of the change
				  of ownership.
b. Chief
				Operating Officer (Director) of an institution
c. Institution name
d. Agents of an institution
e. Financial stability of an
				institution
f. An institution's
				loss of eligibility for student financial aid programs
g. A Cohort Default Rate greater than 19%
h. Instructors
i. Programs of study
j. Tuition Changes
k. Facility standards
l. Job placement services
m. Evaluation methods
n. Major instructional equipment
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.26 - EVALUATION OF AN INSTITUTION

Current through June 25, 2024
The commission may conduct periodic announced and unannounced
				  evaluations of any registered institution to determine if the institution is
				  complying with the Mississippi Proprietary School and College Registration law
				  and regulations. Such evaluations may also be used to verify that the
				  institution is in compliance with material presented in its application.
Any of the following areas may be evaluated during an
				  evaluation visit:
A. General
				institution information (location, telephone, advertisements, etc.)
B. Type of ownership
C. Personnel
D. Equipment
E. Evaluation methods
F. Job placement services
G. Disclosure of required information to
				students
H. Financial
				resources
I. Facilities
J. Refund policies and procedures
K. Programs of study and individual course
				information
The institution will be notified of the results of any
				  evaluation and may be requested to provide information concerning any
				  questionable areas.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.27 - CLOSING OF A REGISTERED INSTITUTION

Current through June 25, 2024
A. In the event
				that an institution closes a facility:
a. The
				commission will issue the institution a temporary certificate of registration
				for the duration the teach-out.
b.
				The commission must be provided within sixty (60) days of the decision to
				close:
i. The official or anticipated closing
				date.
ii. A reason for the closure
				with supporting evidence (where applicable).
iii. Evidence of the development of a method
				to assist students with completion of their programs of study and individual
				courses with written agreements with other institutions that may provide part
				or all of a train-out.
iv. A
				timeline showing the steps to be taken for an orderly closure of the
				institution.
v. A list of all
				currently enrolled students with contact information and anticipated graduation
				dates.
vi. Evidence that all
				currently enrolled students have been notified in writing of the facility's
				closure and have been provided written indication of where they may obtain any
				of their records.
vii. Evidence of
				disposition of student records, with a contact person, complete address, and
				telephone number and how student records may be obtained.
viii. Evidence of notice sent to all students
				who have paid any tuition or fees toward future enrollment in a program of
				study or individual course informing them of the closure, and refund
				information.
If an institution files a bankruptcy petition, a certified
				  copy of the petition must be lodged with the commission.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.28 - CURRENT LISTING OF REGISTERED INSTITUTIONS

Current through June 25, 2024
The commission will maintain a list of institutions holding a
				  valid
Certificate of Registration
. The list of all registered
				  schools is available for viewing from
www.mccb.edu
.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.29 - REQUIREMENTS FOR SUBMITTING APPLICATIONS

Current through June 25, 2024
This section outlines the requirements for submitting
				  applications to the Commission on Proprietary School and College Registration.
				  The commission may request additional information needed to make a
				  determination regarding any application.
3.29.1
Initial Certificate of
				Registration
The commission must receive the following documents a minimum
				  of 30 days prior to a Commission meeting before any action will be taken to
				  approve an initial Certificate of Registration:
A. A completed
Initial Certificate of
				Registration Form
signed by the institution owner.
B. A completed background check form signed
				by the institution owner(s).
C. A
				fee (
CPSCR Form 15- Fee Schedule Form)
in the amount specified
				in the current published
Schedule of Fees
(Appendix
				A).
D. A
School Surety Bond
				Form (CPSCR Form 2)
completed by the bond-issuing insurance company or
				agency and signed by a Mississippi Resident Agent.
E. A surety bond in the amount of the penal
				sum specified in the current
Schedule of Fees
(Appendix
				A).
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 7 - Regulations for State Oversight of Proprietary Institutions Operating or Recruiting in Mississippi › Section 9-7-3 - REGULATIONS AND PROCEDURES FOR REGISTRATION OF PROPRIETARY SCHOOLS AND COLLEGES › Section 9-7-3-3.30 - ANNUAL STUDENT ENROLLMENT AND OUTCOME REPORTING

Current through June 25, 2024
Enrollment and outcome data reporting by program of
				  instruction, are due annually to maintain the Certificate of Registration. Data
				  is reported for each fiscal year of July 1 through June 30- twelve (12)
				  calendar months.
Enrollment/outcome reports shall be submitted annually for a
				  reporting period established by the commission and shall include the following
				  information:
A. Number of accepted
				enrollments, by program of instruction, during the enrollment period;
B. Number of graduates, by program of
				instruction, during the enrollment period and;
C. Other data as required by the
				Commission.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-1 - Executive Summary › Section 9-8-1-1.1 - Mississippi Virtual Community College Overview

Current through June 25, 2024
The Mississippi Virtual Community College (MSVCC) is a
				  consortium of Mississippi's 15 community colleges that makes it possible for
				  colleges to leverage their distance learning resources -- including faculty,
				  courses, support services, and technology. Through the MSVCC, students may take
				  courses from community colleges anywhere in Mississippi while getting support
				  services from a local college. To take a course from a remote (provider)
				  college, a student enrolls at a local (host) community college. The host
				  college supports the student with a full slate of student services, including
				  advisement and counseling, financial aid, and learning resources. The host
				  college awards credit for the course. The remote (provider) college provides
				  the course instruction.
The success of the MSVCC partnership and resulting trust
				  that has developed between the MCCB and the member colleges has led to the
				  advancement of quality, accessible education, fiscal efficiency, and innovative
				  and collaborative instructional practices.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-1 - Executive Summary › Section 9-8-1-1.2 - MSVCC Goals

Current through June 25, 2024
1. Promote
				opportunities for student achievement
2. Provide an innovative, high-quality
				learning experience
3. Deliver
				exemplary administrative, instructional, and student support services
4. Initiate opportunities for growth and
				extended education outreach
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-1 - Executive Summary › Section 9-8-1-1.3 - Definition of MSVCC Course

Current through June 25, 2024
MSVCC online courses are defined as those which are offered
				  through the MSVCC Enrollment Tool, whether hosted or provided, and must follow
				  the policies and procedures outlined in this documentation. Courses that are
				  not offered in the MSVCC Enrollment Tool are considered to be "native online
				  courses", in which the college offering the course(s) determines local policies
				  and procedures.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-1 - Executive Summary › Section 9-8-1-1.4 - Division Background

Current through June 25, 2024
The eLearning and Instructional Technology (eLITE) Division
				  of the Mississippi Community College Board (MCCB) is committed to student
				  success by supporting efforts to ensure that quality online and web-enhanced
				  education and support services are available by promoting quality teaching and
				  learning methodologies, deployment of innovative technologies that enhance
				  learning, and development of diverse community and vendor partnerships. The
				  Division is funded in support through Educational Technology appropriations and
				  college assessment fees. The eLITE Division is tasked with oversight of the
				  MSVCC, instructional technology support, instructional design, vendor services,
				  and professional development designed to meet local and statewide
				  demand.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-1 - Executive Summary › Section 9-8-1-1.5 - eLITE Division Goals

Current through June 25, 2024
1. Create and
				advance strategic partnerships.
2.
				Elevate online teaching and learning standards.
3. Ensure a sustainable model for MSVCC
				longevity.
4. Enhance marketing and
				communication of programs and services.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-2 - State Funding and MCCB Support › Section 9-8-2-2.1 - Full-Time Equivalent (FTE) Formula from the Community and Junior College Support Appropriations Bill

Current through June 25, 2024
All MSVCC
provider
semester credit hours for
				  the summer, fall and spring semesters of the
prior year
are
				  divided by 30 to determine the number of FTEs and are included in the academic,
				  technical and career categories. Academic, technical and career categories are
				  weighted at 1.0. MSVCC students must be actually enrolled and in attendance the
				  last day of the sixth week of each full-term semester, or its equivalent, and
				  reside within the state of Mississippi to qualify for funding.
In addition to the above allocation, MSVCC shared
host
				  and provider
hours may qualify for incentive funding on the basis of the
				  prior year full-time equivalency of MSVCC shared hours during the summer, fall
				  and spring semesters. To be considered in this separate section of the formula,
				  the MSVCC student at the "host" institution must be taking the course from
				  another "provider" institution. Those semester credit hours being
hosted
by one institution shall receive funding at the weight of
0.75
and those semester credit hours being
provided
by one institution shall receive funding at the weight of
0.25
.
All colleges participating in the MSVCC will agree to basic
				  MSVCC Policies and Procedures and sign a Memorandum of Agreement (MOA) with the
				  MCCB that outlines the primary responsibilities of the MCCB and the
				  participating colleges.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-2 - State Funding and MCCB Support › Section 9-8-2-2.3 - Memorandum of Agreement

Current through June 25, 2024
All colleges participating in the MSVCC will agree to basic
				  MSVCC operational guidelines as set forth in the MSVCC Policies and Procedures
				  manual and will sign a Memorandum of Agreement (MOA) with the MCCB that
				  outlines the primary responsibilities of the MCCB and the participating
				  colleges. In June of each year, each MACJC President receives the following
				  items as a part of the MOA:
* Memorandum of Agreement for Mississippi Virtual Community
				  College Participation (APPENDIX A)
* Criteria For State Reimbursement of Mississippi Virtual
				  Community College Courses (APPENDIX B)
* State Funding for Mississippi Virtual Community College
				  Consortium (APPENDIX C)
* Evaluation Survey for Mississippi Virtual Community College
				  (APPENDIX D)
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-3 - MSVCC Resources and Services › Section 9-8-3-3.1 - MSVCC Contractual Services

Current through June 25, 2024
To support students in achieving their educational endeavors
				  both in the classroom and beyond, the MSVCC leverages distance learning
				  resources and services to foster an environment of excellence and promote
				  quality teaching and learning.
The adoption of new contractual services follows a rigorous
				  evaluation and implementation process as outlined:
* The Instructional Technology Committee is tasked with
				  vetting any new or existing vendor services and making a motion to adopt or
				  discontinue services to the MELA.
* During a monthly meeting, the MELA association will then
				  vote to adopt, pilot, or discontinue services.
* If voted to adopt or pilot, the Assistance Executive
				  Director for eLearning and Instructional Technology will work as the liaison
				  between the MELA, Mississippi Department of Information Technology Services
				  (ITS), and the MCCB for negotiation of pricing, contractual agreement(s), and
				  ensuring processing of payment.
* All contractual technological service agreements are
				  overseen by ITS and adhere to the following procedures:
* ITS procurement request initiated by the eLITE
				  Division.
* Develop Business Case for any purchases exceeding $999,999
				  during the contractual life-cycle
* Make request for purchase before the ITS Board
* Make request for purchase before the MCCB Board
* Create MCCB Purchase Requisition to include MELA Meeting
				  Minutes for approval of services, ITS Board Meeting Minutes for approval of
				  spending authority, MCCB Board Meeting Minutes for approval of purchase, CP-1,
				  and Contract
* Once the appropriate approvals have been received and a
				  contract has been adopted, the eLITE Division oversees the implementation and
				  training.
* The Instructional Technology Committee continues to
				  monitor overall value and usage of service for the life-cycle of the
				  contract.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-4 - MSVCC Calendar › Section 9-8-4-4.1 - General

Current through June 25, 2024
The process for the MSVCC calendar will be initiated two
				  years beforehand to allow adequate time for review and approval. The MSVCC
				  eLearning Association and the Academic Officers Association will finalize
				  approval of firm dates one year in advance to allow inclusion of MSVCC dates
				  into local publications.
* These dates will establish:
* Common statewide enrollment dates for fall, spring and
				  summer, including mini-term sessions:
* A common statewide ending date for each semester;
* A common statewide last date to enroll;
* Common statewide due dates for grades; and
* Common statewide add, drop and withdrawal dates.
* When do MSVCC Students Enroll?
* MSVCC student enrollment will begin and end on the common
				  dates established within committee.
The colleges may, at any time prior to the statewide
				  enrollment date, enroll local students into their locally provided online
				  courses. Students cannot enroll into courses offered by other colleges until
				  the statewide enrollment period begins.
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-4 - MSVCC Calendar › Section 9-8-4-4.2 - Calendar Definitions

Current through June 25, 2024
* Semester: The designation of fall, spring, and summer which
				  encompasses multiple terms with varying lengths
* Full-term: 15-week term
* Mini-term: Shorter instructional periods of 3, 4, or 8
				  weeks within the larger semesters of fall, spring, and summer
* Academic Calendar:
* Audit Purposes - Begins in summer and ends with spring
				  term (aligns with fiscal year)
* Instructional Purposes - Begins in fall and ends with
				  summer
* Term Offering Schedule: A list of designated start and end
				  dates for full-terms and mini-terms that will be determined a year in advance
				  allowing colleges to decide which terms they will utilize; thus, allowing the
				  colleges to incorporate these dates into their master calendars.
* MSVCC Administrative Committee will develop a draft Term
				  Offerings Schedule each November to be reviewed and voted on by the MELA in
				  January.
* MELA will submit proposed calendar to Chief Academic
				  Officers (CAO) Association in February for review.
* CAO Association will make final approval in June of each
				  year.
* Beginning with Spring 2015, the Term Offering Schedule
				  will consist of 19 possible terms to include 15-week terms, 8-week, 4-week, and
				  3-week mini-terms. Additional mini-terms may be added with the approval of the
				  MELA and the CAO Association.
The proposed terms and their term designation are as
				  follows:
Semester
Term Code
ET Display
Fall Semester
August 15-Week
AUG15
AUG (15wks)
August 8-Week
AUG08
AUG (8wks)
October 8-Week
OCT08
OCT (8wks)
August 4-Week
AUG04
AUG (4wks)
September 4-Week
SEP04
SEP (4wks)
October 4-Week
OCT04
OCT (4wks)
November 4-Week
NOV04
NOV (4wks)
Spring Semester
December 3-Week
DEC03
DEC (3wks)
January 15-Week
JAN15
JAN (15wks)
January 8-Week
JAN08
JAN (8wks)
March 8-Week
MAR08
MAR (8wks)
January 4-Week
JAN04
JAN (4wks)
February 4-Week
FEB04
FEB (4wks)
March 4-Week
MAR04
MAR (4wks)
April 4-Week
APR04
APR (4wks)
Summer Semester
May 3-Week
MAY03
MAY (3wks)
June 8-Week
JUN08
JUN (8wks)
June 4-Week
JUN04
JUN (4wks)
July 4-Week
JUL04
JUL (4wks)
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-4 - MSVCC Calendar › Section 9-8-4-4.3 - Drop/Add Period

Current through June 25, 2024
Students can drop and/or add MSVCC courses only within the
				  allowed timeframe:
* 8-week and 15 week terms - First 2 days of term
* 3-week and 4 week terms - First day of term only
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-4 - MSVCC Calendar › Section 9-8-4-4.4 - Census Date

Current through June 25, 2024
According to the Community and Junior College Appropriation
				  bill,
Academic, Technical, Career, Associate Degree
				  Nursing and Associate Degree Allied Health funds shall be disbursed on the
				  basis of prior year full-time equivalency (FTE) of hours generated during the
				  summer, fall and spring semester for each public community and junior college
				  student actually enrolled and in attendance the last day of the sixth week of
				  each semester, or its equivalent, counting only students who reside within the
				  State of Mississippi. However, associate degree nursing students who reside
				  outside the State of Mississippi may be counted for pay purposes.
Courses that meet for fewer than the number of weeks in the
				  regular, traditional semester (16-weeks) shall utilize a 33% calculation to
				  establish the equivalent. Census date, also referred to as the cut-off date, is
				  the date at which students must be enrolled and in attendance in order to be
				  counted for pay purposes.
The following table depicts the census date and attendance
				  monitoring that is required for MSVCC courses:
# of Weeks in Term
Required # of Times Attendance Must Be Taken
							 By Census Date
Allowed # of Absences
Census Date - Day of the Week (Assuming that
							 an instructional week runs from Mon/Tues through Sun)
15
5
2
Sunday of 5th week
8
3
1
Sunday of 3rd week
6
2
1
Sunday of 2nd week
5
4
1
Sunday of 2nd week
4
3
1
Wednesday of 2nd week
3
3
1
Sunday of 1st week
2
2
1
Sunday of 1st week
1
1
0
Wednesday of 1st week
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-4 - MSVCC Calendar › Section 9-8-4-4.5 - Control Dates

Current through June 25, 2024
The following control dates will be utilized to establish
				  the agreed to MSVCC calendar and turn on/off functions in the MSVCC Enrollment
				  Tool. For the opening and closing of items, an item will open at 12:01am on the
				  opening display date and close at 11:59 pm on the closing display date.
Major Functions
15 Weeks
8 Weeks
4 Weeks
3 Weeks
Course
							 Build/Registration
Courses will be uploaded from your SIS every
							 term
Registration Ends
Days
4
4
3
3
Drop/Add/Administrative Clean-up
Days
13
13
6
6
Census Date
Calculated at 33% of the term, but forced to
							 the following Sunday or Wednesday, whichever is closest. This date will be
							 referred to as the Adjusted Census Date.
%
33%
33%
33%
33%
Withdrawal Date
Calculated at 75% of the term, but forced to
							 the closest Friday. This date will be referred to as the Adjusted Withdrawal
							 Date.
%
75%
75%
75%
75%
Surveys
Course Surveys
Surveys Open
%
53%
53%
53%
53%
Surveys Close
%
87%
87%
87%
87%
Student Services & Faculty Surveys
These dates are set for the first & last
							 possible days of that overall semester.
Spring
Open - First day of DEC03
Close - Last day of MAR08
Fall
Open - First day of AUG15
Close - Last day of OCT08
Summer
Open - First day of MAY03
Close - Last day of JUN08
Grades
Grades
(Mid-term and Final)
Due date in ET is always set to be on a
							 Monday.
15 week terms - MT grades due Monday of 9 
							 th week.
8 week terms - MT grades due Monday of 5 
							 th week.
Final grades are due the Monday following the last
							 day of that term.
Grade Window Opens
Days
5 days before due date
5 days before due date
5 days before due date
5 days before due date
Grade Window Closes
Days
3 days after due date
3 days after due date
3 days after due date
3 days after due date
Audit
Audit Rosters Available
Days
1 day
after
Census
Date
1 day
after
Census
Date
1 day
after
Census
Date
1 day
after
Census
Date
Audit Rosters Off
Date
Last day of term
Last day of term
Last day of term
Last day of term
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-4 - MSVCC Calendar › Section 9-8-4-4.6 - Guidelines Used to Determine Agreed Upon Dates for Public Calendar

Current through June 25, 2024
Semester Registration Begins/Public Site
							 Opens
Spring
1 
							 st Tuesday of November
Summer/Fall
1 
							 st Tuesday of
							 April
Enrollments Loaded into Canvas
1pm Friday before classes begin
Drop/Add Period
8 and 15 Week Terms
1 
							 st two (2) days of
							 term
4 and 3 Week Terms
1 
							 st day of the term
							 only
No Shows Due
15 Week Terms
17 
							 th day of the term (typically
							 3 
							 rd Wednesday)
8 Week Terms
10 
							 th day of the term (typically
							 2 
							 nd Wednesday)
3 and 4 Week Terms
5 
							 th day of the term (typically
							 1 
							 st Friday)
Pre-Verification of Course Files for
							 Audit
9 
							 th week of the
							 semester
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-5 - College Responsibilities › Section 9-8-5-5.1 - Provider College Responsibilities

Current through June 25, 2024
1.
Enrollment Tool Grades
a. Grades will be recorded (either manually
				and/or via database import) into the MSVCC Enrollment Tool for shared MSVCC
				students.
b. Mid-Term Grades:
				Mid-term grades will be recorded in the Enrollment Tool for MSVCC students
				enrolled in MSVCC 8-week and 15-week courses. Mid-term grades will be due the
				Monday following the end of the 4th week for 8-week courses and the Monday
				following the end of the 8th week for 15-week courses.
c. Final Grades: Final grades will be
				recorded in the Enrollment Tool for MSVCC students enrolled in an MSVCC course.
				Final grades will be due the Monday following the end of the final week of the
				term. (i.e. Final grades will be due the Monday following the end of the 8th
				week for 8-week courses and the Monday following the 15th week for 15-week
				courses.)
Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 8 - Policies And Procedures Manual › Section 9-8-5 - College Responsibilities › Section 9-8-5-5.2 - Host College Responsibilities

Current through June 25, 2024
1.
Grades
The appropriate personnel from the host college will
				  retrieve grades from MSVCC Enrollment Tool.
2.
Attendance
The provider college is responsible for ensuring attendance
				  is recorded in the ET (manually and/or via database import) in accordance with
				  the Board Policy 9.2
Maximum Number of Allowed Absences Chart.
The host college will process attendance based on the data provided by the
				  provider college using the "Request for Drop - Other CC Requested Drop" report
				  in the Attendance feature of the ET. At the end of the term, the Electronic
				  Audit and Reporting System (eARS) links to the ET and creates a small Student
				  Schedule (SS) download. The download is then appended to the host colleges SS
				  file by the personnel designated to perform data uploads.
3.
Hosted Course
				Evaluations
The MACJC Dean's Association approved and implemented the
				  eLearning "Hosted Course Evaluation" on April 8, 2003 to be uniformly applied
				  to all institutions beginning with the next MSVCC term. The purpose of the
				  Hosted Course Evaluation is to allow institutions to verify that courses being
				  pulled in from other MSVCC schools are consistent with local offerings of the
				  course. The Hosted Course Evaluation was revised by the MELA Quality
				  Sub-Committee in September of 2011 (APPENDIX K: MSVCC Hosted Course
				  Evaluation). The revised evaluation form was approved on October 19, 2011.