reglab/statecodes huggingface dataset:
Louisiana Administrative Code › Title 31 - ELECTIONS › Part I - Election Process › Chapter 9 - Recognition of Political Parties › Section I-903 - Definitions

Current through Register Vol. 50, No. 6, June 20, 2024
A. For
				the purposes of this Rule, the following definitions shall apply.
Deceptively Similar
- a political
				  party name which deceives the general public into believing that said
				  political party is that of another party, when in fact, the two
				  parties are not affiliated with each other.
Identical
- the same exact
				  political party name, even though the two parties are not affiliated
				  with each other.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S. 18:441
				  and
				  R.S.
				  36:742.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part I - Election Process › Chapter 9 - Recognition of Political Parties › Section I-905 - Political Party Recognition Based on Registered Voters

Current through Register Vol. 50, No. 6, June 20, 2024
A. A political party which seeks
				recognition must have at least 1,000 registered voters in the state
				of Louisiana who are registered as being affiliated with such
				political party.
B. A
				political party shall request a list of registered voters from the
				Secretary of State who are registered as being affiliated with the
				political party who is seeking recognition in order to verify that
				the political party has at least 1,000 registered voters. The
				Secretary of State shall date this list of registered
				voters.
C. This list of
				registered voters shall be provided by the Secretary of State's
				office, using the political party name given by the requestor, and
				shall be limited to the exact name provided. For example, a request
				for a list of registered voters with the "Green Party" would not
				include "Green," "Green Grass," "Green Labor," "Green Peace,"
				"Greenpeace" or "Greens."
D. All of the following
				requirements shall be met by the political party for recognition by
				the Secretary of State.
1. A
				notarized registration statement must be filed with the Secretary of
				State no later than 90 days prior to the opening of the qualifying
				period for any election.
2. The registration statement must
				be accompanied by a fee in the amount of $1,000, made payable to the
				Department of State only by certified, cashier's check on a state or
				national bank or credit union, United States postal money order, or
				money order issued by a state or national bank or credit
				union.
3. The
				registration statement must be accompanied by a list of registered
				voters provided by the Department of State pursuant to §905. B with the exact political party name, showing at least 1,000 voters
				and dated no less than 90 days prior to the opening of the qualifying
				period for any election.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part I - Election Process › Chapter 9 - Recognition of Political Parties › Section I-907 - Defects in a Registration Statement

Current through Register Vol. 50, No. 6, June 20, 2024
A. No registration statement of a
				political party shall be accepted by the Secretary of State, if the
				Secretary of State finds any of the following defects.
1. A political party's name is
				identical or deceptively similar to the name of any existing national
				party, yet the two political parties are not affiliated based on
				information from the national party.
2. A political party's name is
				identical or deceptively similar to the name of any currently
				recognized political party.
3. A political party's name is
				deliberately misleading or fraudulent in any respect.
4. A political party's emblem is
				deceptively similar to an emblem or trademark of any other existing
				recognized political party.
5. A political party that attempts
				to be recognized in this state with the name "Independent" or "the
				Independent Party."
6. A
				political party's registration statement is incomplete and/or does
				not provide the required information. In such a case, the political
				party may resubmit a completed notarized registration statement
				without having to pay an additional registration fee. The Secretary
				of State must receive a resubmitted registration statement no less
				than 90 days prior to the opening of the qualifying for any election,
				for recognition to apply in that primary or general
				election.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part I - Election Process › Chapter 9 - Recognition of Political Parties › Section I-909 - Objection to a Registration Statement

Current through Register Vol. 50, No. 6, June 20, 2024
A. Any person aggrieved by the
				recognition of political party based on the filing of a registration
				statement alleged to be false, fraudulent, deceptive, substantially
				misleading or otherwise prohibited by law may file an objection in
				writing to the Secretary of State.
B. The objection must be filed
				within two years of the political party's registration
				filing.
C. The Secretary
				of State shall provide written notice to the recognized political
				party whose registration statement is objected to and include with
				the notice a copy of the objection and any related documentation
				provided with the objection. The recognized political party may file
				a written response to the objection with the Secretary of State
				within 10 days of the date of mailing of the notice by the Secretary
				of State.
D. The
				Secretary of State must determine the validity of the objection, by
				determining whether the political party's registration statement is
				defective, based on the objection, any related documentation provided
				with the objection and, if applicable, the response to the objection
				from the recognized political party.
E. If the Secretary of State
				determines that the objection is valid, he shall declare the
				political party's registration statement null and void and cancel the
				political party's recognition. The Secretary of State shall provide
				written notice of his decision and the effective date to the
				political party.
F. The
				Secretary of State shall not return the registration fee when a
				political party's registration is canceled pursuant to the provisions
				herein.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S. 18:441
				  and
				  R.S.
				  36:742.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part I - Election Process › Chapter 9 - Recognition of Political Parties › Section I-911 - Notification

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				Secretary of State shall provide written notice to a political party
				that seeks recognition that the political party's registration
				statement is rejected for any of the reasons set forth in
				§907
				through
				§909 above.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S. 18:441
				  and
				  R.S.
				  36:742.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part I - Election Process › Chapter 11 - Emergency Election Day Paper Ballot Voting Procedures › Section I-1101 - Emergency Declaration

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Department of State is
				establishing emergency election day paper ballot voting procedures to
				be followed if a precinct does not have a voting machine that is
				operable and the precinct is not located in a consolidated precinct
				which has the ballot for which the voters are eligible to vote on a
				voting machine and the secretary of state or his designee declares an
				emergency.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:1352,
				  R.S.
				  18:1353, and
				  R.S.
				  36:742.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part I - Election Process › Chapter 11 - Emergency Election Day Paper Ballot Voting Procedures › Section I-1103 - Preparation and Supplies for Implementation of Emergency Election Day Paper Ballot Voting Procedures

Current through Register Vol. 50, No. 6, June 20, 2024
A. Emergency Declaration -
				Preparation Prior To Election Day
1. The secretary of state or his
				designee shall review all voting machine allocation reports and
				provide supplies for implementation of the emergency election day
				paper ballot voting procedures for any precinct which has only one
				voting machine allocated for the election and is not located in a
				consolidated polling place which has the ballot for which the voters
				are eligible to vote on a voting machine. Supplies shall be provided
				in the back of the voting machine for immediate implementation upon a
				written declared emergency.
2. The clerk of court shall provide
				training to the commissioners for each one voting machine precinct on
				the implementation of the emergency election day paper ballot voting
				procedures as provided for herein.
3. The clerk of court shall inform
				the parish board of election supervisors or the absentee
				commissioners appointed to count the mail and early voting ballots of
				the possibility of having to implement the emergency election day
				paper ballot voting procedures due to the one machine precinct(s) in
				the parish.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part I - Election Process › Chapter 11 - Emergency Election Day Paper Ballot Voting Procedures › Section I-1105 - Procedures for Voting and Termination of Voting for Paper Ballots

Current through Register Vol. 50, No. 6, June 20, 2024
A. Allowing the Voters to Vote
				Paper Ballots
1. The commissioner
				shall continue to follow the normal procedures of verifying the voter
				and having the voter sign the precinct register as provided in the
				"Election Day Procedures" provided in Part 3 of the
Informational Pamphlet for Election Day
				Voting
.
2.
				Additionally, the commissioner shall initial the precinct register
				opposite the voter's signature or mark and write "Paper Ballot" in
				the "Lockout Districts" column on the line in the precinct register
				where the voter is listed.
3. After the commissioner initials
				the precinct register and writes "Paper Ballot" in the precinct
				register, the commissioner shall:
a.
				remove a ballot and secrecy envelope from the large ballot envelope
				labeled with the button number for the voter that is listed in the
				precinct register and account for the distribution of that specific
				ballot number on the paper ballot audit form. (Hash marks or similar
				counting marks may be used and then totaled at the end of voting to
				report a final total for each column on the paper ballot audit
				form.);
b. give the voter
				the ballot, the secrecy envelope and a pencil or pen;
c. instruct the voter to read and
				follow the instructions at the top of the ballot to mark the ballot
				according to those instructions and to seal the ballot in the secrecy
				envelope after he has completed voting;
d. the commissioner shall allow the
				voter to go to an area inside the polling place where he can mark his
				ballot in private and seal his voted ballot in the secrecy envelope;
				and
e. instruct the voter
				to return the sealed voted ballot in the secrecy envelope to the
				commissioner.
4. If the voter spoils his ballot
				and requests a new ballot, the commissioner shall:
a. instruct the voter to seal his
				spoiled ballot in the secrecy envelope before collecting the spoiled
				ballot;
b. write
				"Spoiled" across the ballot envelope and initial;
c. give the voter a new ballot;
				and
d. account for the
				distribution of the new ballot and the spoiled ballot on the paper
				ballot audit form and place the spoiled ballot envelope in the large
				return envelope labeled election day voted paper ballots.
5. Upon receipt of the
				voted ballot in the secrecy envelope from the voter, the commissioner
				shall account for the voted ballot on the paper ballot audit form and
				place the secrecy envelope in the large return envelope labeled
				election day voted paper ballots. The secrecy envelopes with the
				voted paper ballots shall be retained in the election day voted paper
				ballots envelope.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part I - Election Process › Chapter 11 - Emergency Election Day Paper Ballot Voting Procedures › Section I-1107 - Delivery of "Election Day Voted Paper Ballots" Envelope and Tabulation and Counting of Paper Ballots

Current through Register Vol. 50, No. 6, June 20, 2024
A. Election Day Voted Paper Ballots
				Envelope
1. Upon receipt of the
				"election day voted paper ballots" envelope on election night, the
				clerk of court or his designee shall deliver the envelope to the
				parish board of election supervisors or absentee commissioners for
				tabulation of the election day voted paper ballots.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 1 - Registrars of Voters › Section II-101 - ERIN Manual

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Department of State operates
				a statewide voter registration computer system for the registration
				of voters throughout the state, the Elections and Registration
				Information Network, commonly referred to as "ERIN".
B. The Secretary of State shall
				provide all registrars of voters with an ERIN Manual to be utilized
				with respect to the statewide voter registration computer system.
				This manual shall establish procedures with respect to all records,
				data, and information required for the registration of voters and the
				transfer of information to the department. All registrars of voters
				shall utilize this manual to ensure the proper registration of
				voters. A uniform cost for the preparation of lists of registered
				voters shall be included in the manual. Any updates of the manual
				provided by the department to the registrars of voters shall be
				incorporated into the manual by each registrar of voters.
C. The ERIN Manual shall be
				submitted to the Committee on House and Governmental Affairs and the
				Senate and Governmental Affairs Committee for informational purposes.
				Both committees shall be kept informed of any changes to the
				manual.
D. Copies of the
				ERIN Manual can be viewed at the Department of State, Elections
				Program, XII United Plaza Building, First Floor, 8585 Archives
				Avenue, Baton Rouge, LA or at each office of the registrar of voters
				throughout the state, or at the Office of the State
				Register.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:18,
				  R.S.
				  18:31, and
				  R.S.
				  36:742.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 1 - Registrars of Voters › Section II-103 - Removal of Registrar of Voters for Cause

Current through Register Vol. 50, No. 6, June 20, 2024
A. A proceeding for the removal of
				a registrar shall be commenced by the state board of election
				supervisors upon the receipt of a resolution from a parish governing
				authority which includes the following information:
1. accusations of willful
				misconduct relating to the registrar's official duty, willful and
				persistent failure to perform his duties, persistent public conduct
				prejudicial to the administration of the laws relative to the
				registration of voters that brings the office into disrepute, or
				conviction of a felony; and
2. favorable adoption of the
				resolution by at least two-thirds of the membership of the parish
				governing authority.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 1 - Registrars of Voters › Section II-105 - Sale of Voter Registration Lists

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Department of State
				generates voter registration lists through ERIN and establishes
				guidelines that shall be provided to the registrars of voters for the
				sale of voter registration lists to the general public.
B. Voter registration lists can
				either be requested through the department's website
www.GeauxVote.com
or through a
				registrar of voters' office. All lists must be paid for in advance
				based upon an estimate provided by either the department or registrar
				of voters to the client. All estimates will be signed by the client,
				unless the estimate is submitted electronically. Checks, money orders
				and credit cards are the acceptable forms of payment. Payment shall
				either be given to the department or the Registrar of Voters' office.
				If the registrar of voters' office receives the payment, the
				registrar shall fax a copy of the check or money order to the
				department and mail the check or money order to the department within
				48 hours.
C. The
				department hereby establishes the cost schedules detailed below for
				the sale of voter registration lists.
1. List of Voter Registrations in
				PDF Format
Number of Voters
Cost
1-2,000 voters
$20
2,001 +
$0.01 x number of voters, not to exceed
							 $5,000
a.
				This list can be requested without districts and should contain the
				following information: parish, registration number, ward, precinct,
				name, party, age, sex, race, last-vote-date, residence, and mailing
				addresses. If requested, the list will provide telephone
				numbers.
b. This list can
				be requested with districts and should contain the same information
				above plus the following information: congressional, senatorial,
				representative, police jury/council, justice of the peace, school
				board, city district, district court, Public Service Commission,
				Board of Elementary and Secondary Education, tax ward district, and
				eight special districts. If requested, the list will provide
				telephone numbers.
c.
				This list can be ordered for delivery via electronic mail or CD-ROM.
				Each duplicate copy of the CD-ROM costs one-fourth the cost of the
				original.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 1 - Registrars of Voters › Section II-108 - Appeal of Merit Evaluation for the Registrar of Voters (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:18,
				  R.S.
				  18:55, and
				  R.S.
				  36:742.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 1 - Registrars of Voters › Section II-109 - Merit Evaluations of the Chief Deputy and Confidential Assistant

Current through Register Vol. 50, No. 6, June 20, 2024
A. The parish registrar of voters
				shall perform the annual evaluation of the chief deputy and
				confidential assistant.
B. Annually, the criteria and
				procedure for the merit evaluation shall be determined by the
				Registrar of Voters Association. The association shall prepare
				written instructions and forms to be utilized for the evaluation. The
				forms and instructions shall be submitted to the registrars of voters
				for reviewing the chief deputy and confidential assistants
				performance no later than November 1.
C. The parish registrar of voters
				shall be responsible for evaluating his or her chief deputy and
				confidential assistant. These evaluations shall be submitted to the
				Department of State Human Resources office no later than December 15
				of each year.
D. A
				written explanation shall be given to any chief deputy and
				confidential assistant who does not receive an "excellent"
				rating.
AUTHORITY
				  NOTE: Promulgated in according with R.S 18:18,
				  R.S.
				  18:59, and
				  R.S.
				  36:742.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 1 - Registrars of Voters › Section II-111 - Professional Review Committee

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Commissioner of Elections
				shall submit a formal notification to the Professional Review
				Committee of the Louisiana Registrar of Voters Association of any
				registrar of voters who does not perform a mandated duty as defined
				by the annual performance evaluation form.
B. If the department receives a
				written complaint or email complaint concerning a registrar which
				does not fall under
				R.S.
				18:53, the department may forward
				the complaint to the Professional Review Committee.
C. The Professional Review
				Committee shall investigate the matter and submit a copy of its
				findings to the board of directors of the Louisiana Registrar of
				Voters Association no later than 90 days of receipt of a formal
				notification or complaint. The board of directors shall submit a
				written copy of the findings and any recommended corrective action to
				the Commissioner of Elections, the Secretary of State and the State
				Board of Election Supervisors.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:18 and
				  R.S.
				  36:742.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 1 - Registrars of Voters › Section II-113 - Annual Expenditure Report to Parish Governing Authority

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Annually, the Secretary of State shall provide each parish registrar
				of voters with an expenditure summary report for all expenses paid by
				the state on behalf of each registrar of voters. The report shall be
				mailed out by the department no later than January 31. This
				information shall be combined with expenses paid by the parish
				governing authority into a consolidated report. This report must be
				submitted annually by the registrar of voters to the parish governing
				authority, Secretary of State, and parish clerk of court.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:18,
				  R.S.
				  36:742, and
				  R.S.
				  42:283.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 1 - Registrars of Voters › Section II-115 - Repeal Prior Rules and Regulations

Current through Register Vol. 50, No. 6, June 20, 2024
A. LAC 31:II.101 promulgated by the
				Department of Elections and Registration in October of 1998 relating
				to ERIN (Elections and Registration Information Network) is hereby
				repealed in its entirety.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:18 and
				  R.S.
				  36:742.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 2 - Registrars of Voters › Section II-201 - Appeal of Merit Evaluation for the Registrar of Voters

Current through Register Vol. 50, No. 6, June 20, 2024
A. Submission of a Request for
				Appeal
1. A registrar of voters who
				does not receive an "excellent" rating on his or her annual merit
				evaluation may appeal that rating to the State Board of Election
				Supervisors.
2. The
				request for appeal shall be in writing and shall be postmarked or
				received by the human resources director in the Department of State,
				or the human resources directors designee, no later than January
				31.
3. The request for
				appeal shall explain the reasons for the request and may provide
				supporting documentation.
4. If the request for appeal is
				received timely and contains the required explanation, the human
				resources director shall submit a notification of the request to the
				chairperson of the State Board of Elections Supervisors and to the
				director of registration within 15 days of receipt of the request for
				appeal. The notification of request for appeal shall include copies
				of the written request of the registrar of voters, the original
				annual merit evaluation, and any supporting documentation provided by
				the registrar of voters with his or her written request for
				appeal.
5. The Department
				of State grievance process shall not be used to review or reconsider
				evaluations or a procedural violation of the evaluation
				process.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 3 - Voter Registration at Driver's License Facilities › Section II-301 - Objective

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				objective of these rules and regulations is to provide a uniform
				method of conducting training for any employee authorized to accept
				voter registration applications at driver's license facilities; to
				provide for voter registration at driver's license facilities which
				is impartial, equitable and in the best interest of the citizens of
				Louisiana; and to provide for an annual review to monitor the
				program.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:114.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 3 - Voter Registration at Driver's License Facilities › Section II-303 - Secretary of State

Current through Register Vol. 50, No. 6, June 20, 2024
A. It will be the policy of the
				secretary of state to facilitate the implementation and support of
				the program for voter registration at driver's license facilities.
				The secretary of state will coordinate the activities of the parish
				registrars of voters with the Department of Public Safety and
				Corrections, and for that purpose, he shall:
1. provide the Department of Public
				Safety and Corrections with updates on the names and addresses of the
				parish registrars of voters;
2. provide the Department of Public
				Safety and Corrections standard notices to be displayed informing the
				public of the availability of voter registration at driver's license
				facilities and the eligibility requirements for
				registration;
3. design
				in conjunction with the Department of Public Safety and Corrections
				an electronic voter registration application form and provide paper
				voter registration applications to be used under emergency and
				unusual situations;
4.
				provide training materials to be used for voter registration;
				and
5. prepare a biannual
				report as required by the U.S. Election Assistance
				Commission.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 3 - Voter Registration at Driver's License Facilities › Section II-305 - Parish Registrars of Voters

Current through Register Vol. 50, No. 6, June 20, 2024
A. It is the intention of the
				parish registrars of voters to cooperate fully in the registration of
				voters at driver's license facilities. In that regard, parish
				registrars shall:
1. notify the
				Department of State immediately of any change in the office mailing
				address of the registrar of voters;
2. upon receipt in the registrar's
				office of a voter registration application form from any driver's
				license facility located within his parish, indicate the date
				received for the application in the Election and Registration
				Information Network (ERIN) system;
3. determine the parish in which
				the applicant seeks to register, or if already registered, seeks to
				change his name or address and, if not his parish, transmit to the
				appropriate registrar of voters;
4. review such voter registration
				application form to determine if the applicant is eligible to
				register to vote in accordance with law; and
5. if there is a change of name or
				address for a registered voter, process such change and mail a new
				voter identification card to the voter.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 3 - Voter Registration at Driver's License Facilities › Section II-307 - Authorized Employees at Driver's License Facilities

Current through Register Vol. 50, No. 6, June 20, 2024
A. Definition
Authorized Employee
or an
Authorized Employee of a Drivers License
				  Facility-
any official or employee of the Department of
				  Public Safety and Corrections or an official or employee of a
				  contractor of the Department of Public Safety and Corrections.
B. Qualifications. An
				authorized employee at a driver's license facility shall possess the
				following qualifications:
1. the
				person shall be an official or employee of the Department of Public
				Safety and Corrections or an official or employee of a contractor of
				the Department of Public Safety and Corrections who is employed at a
				facility for the issuance of Louisiana driver's license or Louisiana
				identification cards;
2.
				the person shall have received in-service training;
3. the person shall not participate
				or engage in any political activity, except to exercise his right as
				a citizen to express his opinion privately and to cast his vote as he
				desires;
4. the person
				shall not have been convicted of any election offense; and
5. the person shall not be a
				candidate for public office.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 3 - Voter Registration at Driver's License Facilities › Section II-309 - Training

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				Department of State and/or the registrar of voters shall train
				designated personnel of the Department of Public Safety and
				Corrections to conduct in-service training. In-service training will
				be provided to all employees authorized to accept voter registration
				application forms by these personnel.
B. The training shall include, but
				shall not be limited to, the following:
1. review responsibility of an
				authorized employee to offer voter registration;
2. conduct study of the voter
				registration application with special emphasis on problem
				areas;
3. discuss
				information that may be used to establish applicant's age, identity,
				and residency;
4. discuss
				assistance that may be provided to applicant;
5. review responsibilities of an
				authorized employee in ensuring accuracy and legibility of voter
				registration application and stressing the authorized employee's
				responsibility for informing the applicant that the applicant is not
				registered until the parish registrar notifies the applicant of
				registration;
6. review
				declination requirements that must be done in writing and signed by
				the applicant;
7. review
				transmittal requirements;
8. review offenses; and
9. review penalties established in
				R.S.
				18:114(H) for
				noncompliance with the provisions of law relative to voter
				registration at driver's license facilities and in
				R.S.
				18:1461,
				R.S.
				18:1461.2, and
				R.S.
				18:1461.4 relative to voter
				registration in general.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 3 - Voter Registration at Driver's License Facilities › Section II-311 - Review Process

Current through Register Vol. 50, No. 6, June 20, 2024
A. An annual meeting between the
				Department of State and the Department of Public Safety and
				Corrections shall be held during the first quarter of each year to
				monitor any problem areas where changes in rules and regulations or
				the revised statutes may be necessary. The annual meeting may be
				discontinued upon mutual agreement when it is felt there is no longer
				a need to continue to hold such meetings.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:114.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-401 - Objective

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				objective of these rules is to provide procedures to implement the
				provisions of the National Voter Registration Act,  42 U.S.C. §
										1973  gg et seq., (NVRA), as interpreted by the United States
				District Court for the Eastern District of Louisiana in "Scott, et
				al. v. Schedler, et al." (docket no. 11-926), in a permanent
				injunction dated January 23, 2013, at those agencies designated by
				the state as voter registration agencies which include all offices in
				the state that provide public assistance and all offices in the state
				that provide state-funded programs primarily engaged in providing
				services to persons with disabilities, hereinafter referred to as
				"mandatory voter registration agencies," within the intent of  42 U.S.C. §
										1973gg-5.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:116,
				  R.S.
				  36:742,  42 U.S.C. §
											1973  gg et
				  seq., and the Permanent Injunction issued in "Scott, et al. v.
				  Schedler, et al." (Docket No. 11-926), United States District Court,
				  Eastern District of Louisiana.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-403 - Definitions

Current through Register Vol. 50, No. 6, June 20, 2024
Department
- an office, agency, or
				  other instrumentality of the executive branch that contains mandatory
				  voter registration agencies.
Employee
- a full-time or
				  part-time classified or unclassified
employee
,
				  official, or any independent contractor of any mandatory voter
				  registration agency as defined in this Section.
Mandatory Voter Registration
				  Agency
or
Mandatory Voter Registration
				  Agencies
- all offices or agencies in the state that provide
				  public assistance or that provide state-funded programs primarily
				  engaged in providing services to persons with disabilities.
Site
- the physical location where
				  voter registration is conducted.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:116,
				  R.S.
				  36:742,  42 U.S.C. §
											1973  gg et
				  seq., and the Permanent Injunction issued in "Scott, et al. v.
				  Schedler, et al." (Docket No. 11-926), United States District Court,
				  Eastern District of Louisiana.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-405 - Services Made Available

Current through Register Vol. 50, No. 6, June 20, 2024
A. At each mandatory voter
				registration agency, the following services shall be made available:
1. distribution of the state voter
				registration application with each application for service or
				assistance, and with each recertification, renewal, or change of
				address form relating to such service or assistance, whether the
				application, recertification, renewal, or change of address form is
				in paper or electronic format;
2. provide a declaration form with
				each application, recertification, renewal, or change of address form
				as described in  42 U.S.C. §
											1973gg-5 (a)(6)(B);
3. provide each applicant who does
				not decline to register to vote the same degree of assistance with
				regard to the completion of the voter registration application as is
				provided by the mandatory voter registration agency with regard to
				the completion of its own forms, unless the applicant refuses such
				assistance;
4. accept
				completed voter registration applications for transmittal to the
				appropriate parish registrar of voters; and
5. accept any change of name
				submitted by a registrant which shall serve as a notification of
				change of name for voter registration unless the registrant states at
				the time of submitting the change that the change is not for voter
				registration purposes. The transmittal procedure shall be handled in
				the same manner as voter registration applications.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-409 - Transmittal of Voter Registration Applications Accepted at Mandatory Voter Registration Agencies

Current through Register Vol. 50, No. 6, June 20, 2024
A. Completed voter registration
				applications accepted by mandatory voter registration agencies shall
				be transmitted to the appropriate registrar of voters no later than
				five days after date of acceptance. If a registration application is
				accepted within five days before the last day for registration, the
				mandatory voter registration agency shall transmit the completed
				voter registration application to the appropriate registrar of voters
				at the conclusion of each business day.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:116,
				  R.S.
				  36:742,  42 U.S.C. §
											1973  gg et
				  seq., and the Permanent Injunction issued in "Scott, et al. v.
				  Schedler, et al." (Docket No. 11-926), United States District Court,
				  Eastern District of Louisiana.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-411 - Qualified Employees at Mandatory Voter Registration Agencies

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Qualifications. In order to perform the services set forth herein, an
				employee at a mandatory voter registration agency shall possess the
				following qualifications:
1. be an
				employee of the mandatory voter registration agency; and
2. have received in-service
				training on implementation of the NVRA.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-413 - Review Process

Current through Register Vol. 50, No. 6, June 20, 2024
A. Each mandatory voter
				registration agency shall appoint a qualified employee to serve as
				the NVRA site coordinator. Each department shall also appoint a NVRA
				department coordinator. The NVRA site coordinators and NVRA
				department coordinator shall be responsible for ensuring compliance
				by each mandatory voter registration agency with the duties and
				responsibilities provided in  42 U.S.C. §
										1973gg-5  and
				R.S.
				18:116, and as set forth in
				training, manuals, pamphlets, rules and procedures of the secretary
				of state.
B. Each
				department shall submit the names and contact information of the NVRA
				site coordinators and NVRA department coordinator to the secretary of
				state NVRA coordinator. When a change is made, the department shall
				provide the name and contact information to the secretary of state
				NVRA coordinator within 10 days.
C. On a quarterly basis, each NVRA
				department coordinator shall meet with the secretary of state NVRA
				coordinator to review procedures, forms, and registration data, and
				to monitor any problem areas where changes in rules or laws may be
				necessary, or where improvement is needed.
D. Beginning on January 1, 2014,
				and on a quarterly basis thereafter, the NVRA department coordinator
				shall submit to the secretary of state NVRA coordinator a concise
				report that documents the following:
1. the total number of applications
				for service or assistance, recertifications, renewals, and changes of
				address relating to such service or assistance received by the
				department, by program and site;
2. the total number of declaration
				forms received by the department, by program and site; and
3. the total number of completed
				voter registration applications received by the department and
				forwarded to the appropriate registrar of voters, by program and
				site.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-415 - Training

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Training on implementation of  42 U.S.C. §
										1973gg-5  and
				R.S.
				18:116 shall be provided as
				follows.
1. The secretary of state
				shall provide annual training to the NVRA department coordinator,
				NVRA site coordinators, and other personnel designated by the NVRA
				department coordinator.
2. The NVRA department coordinator
				shall provide training for new employees described in
				Section 403
				of this Chapter during employee orientation or as part of initial
				training within 30 days of the date of hire.
3. The NVRA department coordinator
				shall provide training on no less than an annual basis to all
				employees described in
				Section 403
				of this Chapter.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-417 - List of Mandatory Voter Registration Agencies

Current through Register Vol. 50, No. 6, June 20, 2024
A. The secretary of state shall
				maintain a list of the physical location of each mandatory voter
				registration agency. Once a year, the secretary of state shall submit
				the list to the NVRA department coordinator who shall verify the list
				within 30 days. If there is a change, the NVRA department coordinator
				shall notify the secretary of state NVRA coordinator within 10 days
				of the change.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:116,
				  R.S.
				  36:742,  42 U.S.C. §
											1973  gg et
				  seq., and the Permanent Injunction issued in "Scott, et al. v.
				  Schedler, et al." (Docket No. 11-926), United States District Court,
				  Eastern District of Louisiana.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-419 - Monitoring and Compliance

Current through Register Vol. 50, No. 6, June 20, 2024
A. Upon written request of the
				secretary of state, a department shall prepare a report on NVRA
				policies, procedures, and practices in sufficient detail to enable
				the secretary of state to assess compliance with the NVRA for any
				mandatory voter registration agency within that department.
B. If, based upon the department's
				report and such other information as may come to his attention, the
				secretary of state suspects a violation, deficient practice or
				noncompliance with the NVRA, the secretary of state may:
1. request additional information
				from the department;
2.
				send a compliance letter to the department to correct any violation,
				deficient practice or noncompliance; or
3. report the suspected violation,
				deficient practice or noncompliance to the United States Department
				of Justice.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 4 - Voter Registration at Mandatory Voter Registration Agencies in the State that Provide Public Assistance or Provide State-funded Programs Primarily Engaged in Providing Services to Persons with Disabilities › Section II-421 - Application of this Chapter

Current through Register Vol. 50, No. 6, June 20, 2024
A. This Chapter shall apply equally
				to all independent contractors, officials, as well as all full-time
				and part-time classified and unclassified employees of all mandatory
				voter registration agencies.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:116,
				  R.S.
				  36:742,  42 U.S.C. §
											1973  gg et
				  seq., and the Permanent Injunction issued in "Scott, et al. v.
				  Schedler, et al." (Docket No. 11-926), United States District Court,
				  Eastern District of Louisiana.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 5 - Voter Registration at Optional Voter Registration Agencies › Section II-501 - Objective

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				objective of these proposed rules and regulations is to designate
				additional voter registration agencies as required by
				R.S.
				18:116(A)(2).
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:116.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 5 - Voter Registration at Optional Voter Registration Agencies › Section II-503 - Designation of Optional Voter Registration Agencies

Current through Register Vol. 50, No. 6, June 20, 2024
A. The following offices are hereby
				designated as voter registration agencies:
1. all public colleges and
				universities;
2. all
				public high schools;
3.
				all private colleges and universities with their
				permission;
4. all
				private high schools with their permission; and
5. all municipalities with their
				permission.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 5 - Voter Registration at Optional Voter Registration Agencies › Section II-505 - Implementation

Current through Register Vol. 50, No. 6, June 20, 2024
A. Voter
				registration at all public colleges and universities will be
				implemented no later than June 30, 1995. Voter registration at all
				public high schools will be implemented by no later than August 31,
				1995. Implementation will begin for private colleges, universities,
				high schools, and municipalities upon completion of training after
				their agreement to participate.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:116.
Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 7 - Standards for Effective Non-Partisan Voter Registration and Voter Education › Section II-701 - Department of State's Outreach Activities

Current through Register Vol. 50, No. 6, June 20, 2024
A. The department shall develop and
				update material to be utilized in the department's outreach efforts
				related to voter registration and voter education. In order to convey
				the department's outreach message, the department will: send out
				press releases statewide; make public awareness appearances at public
				meetings and at educational institutions; hold mock elections;
				conduct elections (e.g., schools, unions, etc.); and participate in
				media interviews on television programs and radio station
				programs.
B. With the
				passage of the Help America Vote Act of 2002 (HAVA), the department
				will be procuring a new electronic voting system. As a result, the
				department shall develop educational materials for voters regarding
				the use of the voting system in the form of instructional brochures
				and visual presentations. In accordance with the provisions of
				R.S.
				18:563(C), voters
				are allowed only three minutes to vote on election day. Therefore,
				these educational materials will be vital to the successful operation
				of the voting system by the voters and the voting process.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:18(A)(8)(a),
				  R.S.
				  18:563(C),
				  Public Law
				  107-252, and
				  R.S.
				  49:950 et
				  seq.