Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Three - Publishers › Section 7-11-Three-2 - PUBLISHERS REGULATIONS AND PROCEDURES

Current through June 25, 2024
Publishers are required to follow the procedures below to
				  participate in state adoption process.
A. INTENT TO SUBMIT BID
Publishers/vendors who have current textbook contracts with
				  the State of Mississippi will receive an
INTENT TO SUBMIT BID FORM
and all other information necessary for the submission of a textbook bid.
				  Failure to submit the
INTENT TO SUBMIT BID FORM
will not prevent
				  publishers/vendors from submitting bids. Other interested publishers/vendors
				  should contact the MDE Office of Instructional Materials and Library Media or
				  download information at MDE Textbook Website.
B. CALL FOR BIDS
1. All bids for textbooks shall be submitted
				to the MDE by 5:00 p.m. on the date designated on the
CALL FOR
				BIDS.
2. A textbook may be
				proposed and bid in only one category and cannot be currently under contract.
				Publishers must list each book, separately, along with the copyright price,
				printing edition, and grade/subject area to be considered for adoption. Bids
				not following the format shall not be considered.
3. No changes shall be made in the submitted
BID SUBMISSION PACKET
after the training activities for the State
				Rating Committee have begun. When a manuscript/galley is submitted for review
				by the committee,
no substantive changes
may be made in the
				content. (Minimum changes may be made that do not affect the compatibility of
				the textbooks.) The MDE reserves the right to review and grant permission
				before any change can be made in the title or in the content of the textbooks
				or series or in the manuscript. A bound official sample
SHALL
be
				filed with the MDE by 5:00 p.m. on the day preceding the adoption declaration
				by the SBE. Failure to meet this deadline will result in the textbook being
				removed from consideration for adoption.
4. Publishers
SHALL
make and
				execute a sufficient bond (executed in triplicate, Miss. Code Ann. §
										37-43-25) payable to the State of
				Mississippi with a surety thereon. Publishers/vendors are required to provide
				proof that the company can secure a textbook bond with the Mississippi
				Department of Insurance by the date specified. If a textbook bond cannot be
				secured, the textbook bid shall be voided. No funds are paid to the Mississippi
				Department of Education.
The bond will be automatically released when the
				contract ends.
5. Publishers
				must take appropriate measures to ensure that the textbooks being bid are
				consistent with the requirements outlined in the applicable Mississippi
				College- and Career-Readiness Standards. The correlation is required for each
				textbook/software product submitted for adoption consideration. The materials
				that a publishing company submits for adoption must provide comprehensive
				coverage of the course content as outlined in the Mississippi College- and
				Career-Readiness Standards. Therefore, a correlation to the content standards
				is required. The correlation shall be in the format listed in the
				bid.
6. Instructional Materials
				that contain obscene, lewd, sexist or vulgar material; advocating prejudicial
				behavior or actions; encouraging acts determined to be anti- social or
				derogatory to any race, sex or religion shall not be considered for adoption by
				the SBE (Miss. Code Ann. §
										37-43-31(5)).
7. Bidders will quote their lowest net
				wholesale price, according to the provisions and under the conditions set forth
				in Miss. Code Ann. §
										37-43-23.
8. Some terms used in the "Call for Bids"
				require clarification. For the convenience of publishers/vendors the following
				terms are defined:
*
Textbook:
Any medium or manual of instruction
				  which contains a systematic presentation of the principles of a subject and
				  which constitutes a major instructional vehicle for that subject (Miss. Code
				  Ann. §
											37-43-1).
*
Teacher's Edition:
Hardbound book that may be
				  referred to as an Annotated Teacher's Edition or Wraparound. Digital teacher's
				  editions may be accepted. Consideration will be given on an individual basis
				  for companies that produce anything other than the traditional teacher's
				  edition.
*
Digital Components:
Digital-based materials
				  (e.g., assessments, multimedia, simulations, interactive presentations) adopted
				  by the State Rating Committee including teacher and student components that are
				  designed to support a curriculum. Digital or virtual components will be
				  evaluated using the same rubric as printed instructional materials.
*
Comprehensive or Core Materials:
Core student
				  or teacher materials that are aligned to the Mississippi College-and Career-
				  Readiness Standards for a particular course or subject area (e.g., English
				  Language Arts). The materials are validated externally and contain
				  knowledge-building complex texts, problems, and assessments.
*
Complementary Materials:
Student or teacher
				  materials that are aligned to most of the Mississippi College-and
				  Career-Readiness Standards in a particular course or subject area (e.g.,
				  cursive handwriting) that may contain knowledge-building complex text,
				  problems, and assessments.
*
Ancillary Materials:
Student or teacher
				  materials that are designed to support a textbook but are not an integral part
				  of the textbook (e.g., consumables and kits).
*
Sample Copy:
Any product sent by
				  publisher/vendor to school district that is free. Complimentary copy is also a
				  term used to refer to a sample copy.
*
Examination Copy:
Product sent to State Rating
				  Committee member for their review and consideration for adoption. These
				  materials must be returned to the MDE Office of Instructional Materials and
				  Library Media.