Code of Massachusetts Regulations › 803 CMR - DEPARTMENT OF CRIMINAL JUSTICE INFORMATION SERVICES › Title 803 CMR 7.00 - Criminal Justice Information System (CJIS) › Section 7.02 - Definitions

Current through Register 1525, July 5, 2024
All definitions set forth in
				803 CMR
				2.00:
Criminal Offender Record Information
				(CORI)
, 5.00:
Criminal Offender Record Information (CORI) -
				Housing
, 8.00:
Obtaining Criminal Offender Record Information
				(CORI) for Research Purposes
, 9.00:
Victim Notification
				Registry (VNR)
, 10.00:
Gun Transaction Recording
and
				11.00:
Consumer Reporting Agency (CRA)
are incorporated by
				reference in
				803
				CMR 7.02. The following additional words and
				phrases as used in
				803 CMR
				7.00 shall have the following meanings:
Agency Head
. The chief law enforcement
				or criminal justice official (
e.g
., Chief of Police, Colonel,
				Commissioner, Executive Director,
etc
.) at an agency with
				access to CJIS or the information contained therein.
Authorized Criminal Justice Purpose
.
				Any purpose described in the definition of criminal justice agency at M.G.L. c.
				6, § 167(a), (b), or (c) which the agency in question is authorized by law
				to perform and which the user in question is authorized by the agency to
				perform in the user's official capacity. Authorized criminal justice purposes
				shall also include use of the Criminal Justice Information System for criminal
				justice employment and background checks as well as licensing where the
				criminal justice agency is the licensing authority.
Backup CJIS Representative
. An
				employee of a criminal justice agency designated by the agency head to be the
				agency's secondary point of contact with DCJIS.
Criminal History Record Information
				(CHRI)
. Criminal history record information means information
				collected on individuals by criminal justice agencies anywhere in the United
				States or its territories, which information consists of identifiable
				descriptions and notations of arrests, detentions, indictments, informations,
				or other formal criminal charges, and any disposition arising therefrom,
				including acquittal, sentencing, correctional supervision, and release. CHRI
				does not include identification information such as fingerprint records if such
				information does not indicate the individual's involvement with the criminal
				justice system.
CJIS Authorized User
. An employee
				within a criminal justice agency that is authorized to use CJIS in performance
				of the employee's official duties.
Criminal Justice Agency (CJA)
.
				Pursuant to M.G.L. c. 6, § 167, criminal justice agencies are those
				agencies at all levels of government which perform as their principal function
				activities relating to:
(a) crime prevention, including research or the sponsorship of
				research;
(b) the apprehension, prosecution, adjudication, incarceration,
				or rehabilitation of criminal offenders; or
(c) the collection, storage, dissemination, or usage of
				criminal offender record information.
Pursuant to 28 CFR §
									20.3(g), criminal justice
				agencies also includes courts and any governmental agency or any subunit
				thereof that performs the administration of criminal justice pursuant to a
				statute or executive order, and that allocates a substantial part of its annual
				budget to the administration of criminal justice, including state and federal
				Inspector General Offices.
Criminal Justice Information System
				(CJIS)
. Local, state, regional, interstate, and/or federal
				information systems, including databases, computer applications, and data
				networks, used by any criminal justice agency for collecting, storing, sharing,
				or providing any law enforcement intelligence or any identification or locating
				information of any individual for criminal justice purposes.
Criminal Justice Information System (CJIS)
specifically includes, but is not limited to, public safety information systems
				such as CJISWeb, NCIC, and any law enforcement intelligence database.
CJIS Representative
. An employee of a
				criminal justice agency designated by the agency head to be the agency's
				primary point of contact with DCJIS.
CJIS Systems Agency (CSA)
. The agency
				designated by the FBI to provide management control of FBI CJIS systems within
				a state. The CSA for Massachusetts is DCJIS.
CJIS Systems Officer (CSO)
. The
				individual designated by the CSA within a state who maintains management
				oversight of FBI CJIS systems on behalf of the FBI. The CSO for Massachusetts
				is an employee of DCJIS.
CJIS Technical Representative
. An
				employee of a criminal justice agency designated by the agency head to serve as
				the technical liaison with DCJIS.
CJIS User Agreement
. An agreement
				executed between DCJIS and an authorized criminal justice agency that sets
				forth the rules and responsibilities for accessing and using information
				maintained within CJIS or shared
via
a CJIS network. As
				referenced in
				803 CMR
				7.00,
CJIS User Agreement
is
				synonymous with a
DCJIS Policy
.
FBI CJIS Security Policy (CSP)
. The
				FBI CJIS Division document that describes the security requirements to which
				all CJIS user agencies shall adhere. A copy of this document is publicly
				available on the FBI CJIS Division's website.
Global Justice and Public Safety User
				Agreement
. An agreement executed between DCJIS and an authorized
				criminal justice agency that sets forth the rules and responsibilities for
				accessing and using criminal justice information maintained in systems other
				than those maintained or shared by DCJIS.
Offense-based Tracking Number (OBTN)
.
				A unique identifying number assigned by a police department or other criminal
				justice agency to each arrest event associated with a Massachusetts criminal
				offense or offenses. The construct of each OBTN shall conform to the format
				established by the Executive Office of Public Safety and Security. An offender
				may have multiple OBTN numbers.
Originating Agency Identifier (ORI)
. A
				unique identifier assigned by the FBI CJIS Division to each agency authorized
				to access or submit data to FBI CJIS information systems.
Public Safety Information System
. Any
				database, application, system, or network service facilitated, managed, or
				provided by or through DCJIS and used by criminal justice agencies for any
				authorized criminal justice purpose.