Iowa Administrative Code › Agency 193 - Professional Licensing and Regulation Bureau › Chapter 13 - Public Records and Fair Information Practices › Rule 193-13.17 - Notice to Suppliers of Information

Current through Register Vol. 47, No. 3, July 24, 2024
When the agency requests a person to supply information about
				that person, the agency shall notify the person of the use that will be made of
				the information, which persons outside the agency might routinely be provided
				this information, which parts of the requested information are required and
				which are optional, and the consequences of a failure to provide the
				information requested. This notice may be given in these rules, on the written
				form used to collect the information, on a separate fact sheet or letter, in
				brochures, in formal agreements, in contracts, in handbooks, in manuals,
				verbally, or by other appropriate means.
(1)
License and examination
			 applicants.
License and examination applicants are requested to supply
			 a wide range of information depending on the qualifications for licensure or
			 sitting for an examination, as provided by board statutes, rules and
			 application forms. Failure to provide requested information may result in
			 denial of the application. Some requested information, such as college
			 transcripts, social security numbers, examination scores, and criminal
			 histories, are confidential under state or federal law, but most of the
			 information contained in license or examination applications is treated as
			 public information, freely available for public examination.
(2)
Home address.
License
			 applicants and licensees are requested to provide both home and business
			 addresses. Both addresses are treated as open records. The boards within the
			 bureau will honor the "safe at home" address issued by any state's program and
			 protective orders in domestic abuse proceedings or otherwise issued to preserve
			 confidentiality of a person's physical location. If a license applicant or
			 licensee has a basis to shield a home address from public disclosure, such as a
			 domestic abuse protective order, written notification should be provided to the
			 board office. Absent a court order, the board may not have a basis under Iowa
			 Code chapter 22 to shield the home address from public disclosure, but the
			 board may refrain from placing the home address on its Web site and may notify
			 the applicant or licensee before the home address is released to the public to
			 provide an opportunity for the applicant or licensee to seek
			 injunction.
(3)
License
			 renewal.
Licensees are requested to supply a wide range of information
			 in connection with license renewal, including continuing education information,
			 criminal history and disciplinary actions, as provided by board statutes, rules
			 and application forms, both on paper and electronically. Failure to provide
			 requested information may result in denial of the application. Most information
			 contained on renewal applications is treated as public information freely
			 available for public examination, but some information, such as credit card
			 numbers, may be confidential under state or federal law.
(4)
Subdivided
			 land/time-shares.
All disclosures and other documents filed with the
			 real estate commission in connection with Iowa Code chapter 543C (subdivided
			 land) or 557A (time-shares) is public information freely available for public
			 examination.
(5)
Investigations.
Licensees are required to respond to board
			 requests for information involving the investigation of disciplinary complaints
			 against licensees. Failure to timely respond may result in disciplinary action
			 against the licensee to whom the request is made. Information provided in
			 response to such a request is confidential pursuant to Iowa Code section
			 272C.6(4),
			 but may become public if introduced at a hearing which is open to the public,
			 contained in a final order, or filed with a court of judicial review.