Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 6 - Division of Family and Children's Services › Chapter 1 - DFCS Policy Manual › Section 18-6-1-A - Administration › Subpart II - SERVICE DELIVERY › Section 18-6-1-A-II-IX - SUPERVISION

Current through June 25, 2024
County ASWSs are administratively responsible for DFCS
						operation, including clerical staff and Workers. This includes, but is not
						limited to, the following administrative responsibilities:
* Coordinate with county staff in other divisions to
						promote a positive work environment.
* Organize work space
* Supervise clerical staff
* Make periodic reviews of bookkeeping files
* Ensure workloads are equally distributed among all
						staff
* Schedule monthly staff meetings with all DFCS staff in
						the county
* Ensure accurate minutes of staff meetings are recorded
* Forward staff meeting minutes to RD with a copy filed
						in the Administrative File
* Ensure adequate coverage for office at all times
* Coordinate on-call schedule for county
* Apply data reports to improve client outcomes
* Meet DFCS' quality improvement and evaluation
						requirements
The following responsibilities are related to the
						supervision of county Workers:
* Delegating and overseeing work assignments
* Ensuring service delivery is performed according to
						DFCS' mission, policies and procedures and service philosophy.
* Providing case consultation and in-service training, as
						appropriate
* Identifying unmet training needs
* Conducting Performance Evaluations
* Providing the Field Training to newly hired staff
* Assisting Workers with transfer of learning from
						training to the job
* Providing support and enhancing staff's ability to
						perform their jobs
A.
Case
					 Record Review
Case records of all staff under the supervision of the
						ASWS shall be reviewed monthly, and more frequently as needed, to monitor the
						progress of families and individuals receiving services. After each case
						review, the ASWS will provide feedback to the Worker.
B.
Individual Conferences with
					 Workers
Weekly individual conferences shall be held with each
						staff member under the supervision of the ASWS. These conferences must be
						documented in a log kept by the supervisor and shall be used to staff a portion
						of the Worker's workload each week to ensure all children and families are
						receiving needed services, continual progress is being made showing that cases
						and investigations are current.
In addition to the cases selected, the Worker should be
						allowed to discuss other cases with current issues.
C.
Supervisory Administrative
					 Review
In order to meet the requirements of MISS CODE ANN.
						§
												43-15-13(3),
						a mandatory Supervisory Administrative Review (SAR), shall be completed by the
						COR Supervisor of all cases within 90 days after opening such cases, regardless
						of the service type.
In developing the SAR, Section 103(E) of the Adoption and
						Safe Families Act of 1997 was taken into consideration as it speaks to children
						who have been in custody 15 of the most recent 22 months. A petition to
						terminate parental rights shall be filed on these children unless it is
						determined that there are compelling reasons why such filing is not in the best
						interest of the child. In order to capture outcomes on these children, a second
						SAR is mandatory when the child has been in custody 15 months. If a Prevention
						or Protection case remains open for 15 months, the Supervisor shall review
						cases to determine why the case remains open.
The COR ASWS shall be responsible for completing the SAR
						on all open cases regardless of the service type within his/her county. The
						dates for completing this review will be determined by the custody start date
						for placement cases and by the case start date on non-custody cases.
The tickler for the SAR will be specific to the
						individual person in the case to keep up with the time frames for completing
						the SAR. This is done to correctly capture each person as they enter and exit a
						case. To begin the SAR, the Supervisor will receive a tickler that the review
						is due. The ticklers will generate as discussed below.
D.
Custody and Non Custody Cases
Initial SAR -
1.
Initial SAR -
Shall be
					 completed within 90 days from the date of custody or case start date.
* The ASWS will receive a tickler at 60 days from the
						custody start date that the SAR is due.
* The ASWS will have 30 days to complete the SAR
* If the SAR is not completed within 30 days from the
						date of the tickler, the RD will receive a tickler that the SAR is due and the
						ASWS will get an alert that the SAR is overdue.
2.
15th
					 Month SAR
- Shall be completed within 456 days from the custody or case
					 start date.
* The ASWS will receive a tickler at 425 days from the
						custody start date that a SAR is due
* If the SAR is not completed within 30 days from the
						date of the tickler, the RD will receive a tickler that the SAR is due and the
						ASWS will get an alert that the SAR is overdue
3.
Subsequent SAR
* Subsequent SARs shall be completed every 12 months
						following the 15 month SAR.