reglab/statecodes huggingface dataset:
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.2 - Request for List

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Requests.
A request for a list of registered voters may be
			 made in writing on a Specifications for Voter List form submitted to either a
			 county commissioner or the state registrar. A commissioner or the registrar may
			 accept a request for a list made via telephone provided the commissioner or
			 registrar is confident that both the requester and the commissioner or
			 registrar clearly understand the specifics of the request and provided the
			 requester agrees that the voter registration information will only be used for
			 the purposes set forth in Iowa Code section 48A.39. If a request is unclear or
			 ambiguous, the commissioner or registrar may require that the request be
			 submitted in writing.
(2)
Definition.
The term "political purpose" means research,
			 advocacy, or education relating to the election, administration, or governance
			 of public policies or officials.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.3 - Contents of Written Request

Current through Register Vol. 47, No. 3, July 24, 2024
Each written request for a list of registered voters shall
				contain all of the following information:
1. The name of the requester.
2. The address of the requester.
3. The telephone number of the
			 requester.
4. A description of the
			 records to be included in the list.
5. A description of the sequence of the
			 records on the list.
6. A
			 description of the output medium for the list.
7. The date of the request.
8. The date the list is desired.
9. The intended use of the list.
10. The following signed statement: "I am
			 aware that information from voter registration records may be used lawfully
			 only to request a registrant's vote, for a genuine political purpose, for bona
			 fide political research, or for a bona fide official purpose by an elected
			 official. I understand that using the information for any commercial purpose is
			 a serious misdemeanor under Iowa law. I agree to pay the cost of the above
			 ordered list upon delivery."
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.4 - Contents of Telephone Request

Current through Register Vol. 47, No. 3, July 24, 2024
When a request for a list of registered voters is made by
				telephone, the person taking the request shall gather and record on a
				Specifications for Voter List form all of the information specified in 3.3"1"
				through 3.3"9." In addition, the taker of the request shall read the statement
				in 3.3"10" to the requester. The taker of the request shall note, on the
				signature line of the form, the fact that the requester was read the statement.
				If a requester refuses to provide the requester's identity or refuses to agree
				to the use restrictions for the voter registration information, the registrar
				or the commissioner shall not provide the requested
				information.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.5 - Requests Received by a County Commissioner

Current through Register Vol. 47, No. 3, July 24, 2024
A request for a list of registered voters submitted to a county
				commissioner may be honored by that commissioner, or may be forwarded to the
				registrar. However, a county commissioner shall adhere to a consistent policy
				regarding the provision of lists. If a commissioner provides a list to any
				requester, the commissioner shall likewise provide lists to all requesters,
				provided the commissioner has the data and software necessary to meet the list
				request specifications. Similarly, if a commissioner refuses to provide a list
				for which the commissioner has the necessary data and software to any
				requester, the commissioner shall refuse all requests for lists of registered
				voters.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.6 - Requests Received by the State Registrar

Current through Register Vol. 47, No. 3, July 24, 2024
Requests for lists of registered voters received by the
				registrar shall be honored in the order in which they are received, provided
				that the data necessary for compiling the list is available to the registrar.
				If provision of a list is delayed due to the absence of data, the registrar
				shall contact the list requester and explain the circumstances. The requester
				may choose to modify the request, cancel the request, or wait for the necessary
				data.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.7 - Payment for Lists Required

Current through Register Vol. 47, No. 3, July 24, 2024
Notwithstanding any other provision of these rules, no list
				shall be provided to a requester who has not paid for all previously requested
				and completed lists. Payment shall be made at the time the list is delivered,
				except that payment for lists ordered by political subdivisions of the state
				may be made within 60 days of delivery. A county commissioner or registrar may
				require an advance payment of 80 percent of the estimated cost of a list if the
				estimated cost is $1000 or more.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.8 - Confidential Data

Current through Register Vol. 47, No. 3, July 24, 2024
Nothing in these rules shall be construed to authorize or
				require any county commissioner or the registrar to disclose any information
				made confidential by the National Voter Registration Act of 1993 or any other
				federal or state law.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.9 - List of a Person's Own Voter Registration Record

Current through Register Vol. 47, No. 3, July 24, 2024
Nothing in these rules shall be construed to prohibit any
				person from viewing that person's own voter registration record, including any
				confidential data associated with it.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.10 - Driver's License Numbers

Current through Register Vol. 47, No. 3, July 24, 2024
The county commissioner of registration and the state registrar
				of voters shall remove a voter's department of transportation-issued driver's
				license number, nonoperator's identification card number, voter identification
				number, or whole or partial social security number from a voter registration
				list prepared pursuant to Iowa Code section
				48A.38.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 5 - Election Registers › Rule 821-5.1 - Election Registers

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
			 Election registers shall contain at least the following information:
a. Full name.
b. Address.
c. Date of birth.
d. Registration status if it is
			 "pending."
e. Political affiliation
			 (for partisan primary elections only).
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 7 - Voter Registration Mailing Address Maintenance › Rule 821-7.1 - Mailing Addresses on Voter Registration Applications

Current through Register Vol. 47, No. 3, July 24, 2024
The voter registration application shall contain a space for a
				voter to provide a mailing address if it is different from the voter's
				residential address.
(1)
Voter
			 registration application received from registered voter with notice of change
			 to residential address, no new mailing address provided.
If a
			 registered voter with a mailing address listed on the voter's registration
			 record submits a new application with an updated residential address and no
			 change to the mailing address, the county registrar shall remove the mailing
			 address on the voter's registration record and mail the registration
			 acknowledgment to the voter's new residential address.
(2)
Voter registration application
			 received from registered voter with no change to the residential address, no
			 new mailing address provided.
If a registered voter with a mailing
			 address listed on the voter's registration record submits a new application
			 with no change to the residential address and no change to the mailing address,
			 the county registrar shall not change the mailing address on the voter's
			 registration record and mail the registration acknowledgment to the voter's
			 mailing address.
(3)
Voter
			 registration application received from registered voter with no change to the
			 residential address, new mailing address provided.
If a registered
			 voter with a mailing address listed on the voter's registration record submits
			 a new application with no change to the residential address and a new or
			 updated mailing address, the county registrar shall list the voter's new or
			 updated mailing address on the voter's registration record and mail the
			 registration acknowledgment to the voter's new mailing address.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 7 - Voter Registration Mailing Address Maintenance › Rule 821-7.2 - Voter Registration Acknowledgment Card Returned From Mailing Address as Undeliverable

Current through Register Vol. 47, No. 3, July 24, 2024
If a voter registration acknowledgment card or voter
				identification card issued pursuant to 2017 Iowa Acts, House File 516, section
				18, is mailed to the mailing address listed on a voter's registration record
				and the acknowledgment is returned to the county registrar as undeliverable by
				the United States Post Office, the county registrar shall leave the voter's
				status as active or pending, remove the mailing address from the voter's
				registration record, and mail another registration acknowledgment or voter
				identification card to the voter's residential address. If the acknowledgment
				or voter identification card mailed to the voter's residential address is also
				returned as undeliverable by the United States Post Office, the voter's
				registration record shall be made inactive, and the voter shall be mailed a
				notice as required by Iowa Code section
				48A.29,
				subsection 1.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 7 - Voter Registration Mailing Address Maintenance › Rule 821-7.3 - Voter Registration List Maintenance Notice Returned From Mailing Address as Undeliverable

Current through Register Vol. 47, No. 3, July 24, 2024
If a voter registration list maintenance notice is sent to the
				mailing address listed on a voter's registration record and the notice is
				returned to the county registrar as undeliverable by the United States Post
				Office, the county registrar shall leave the voter's status as active, inactive
				or pending, remove the mailing address from the voter's registration record,
				and send the notice by forwardable mail to the voter's residential address. If
				the notice sent to the residential address on the voter's registration record
				is returned as undeliverable by the United States Post Office, the county
				registrar shall make the voter's status inactive, and the voter shall be mailed
				a notice as required by Iowa Code section
				48A.29,
				subsection 1. A voter registration list maintenance notice for purposes of this
				rule includes any notice sent pursuant to Iowa Code section
				48A.27
				or
				48A.28.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 7 - Voter Registration Mailing Address Maintenance › Rule 821-7.4 - National Change of Address (NCOA) Match Returns New Mailing Address Information for a Registered Voter

Current through Register Vol. 47, No. 3, July 24, 2024
County registrars that participate in the annual NCOA process
				shall include mailing address maintenance as part of the voter list
				review.
(1)
NCOA match returns
			 information indicating that the voter's address is a mailing address and the
			 voter has no mailing address currently listed on the voter registration
			 record.
If the NCOA match indicates that an active voter has a mailing
			 address and there is no mailing address currently listed on the voter's
			 registration record, the county registrar shall add the mailing address to the
			 voter's registration record and mail a voter registration acknowledgment to the
			 voter's new mailing address. If the acknowledgment is returned to the county
			 registrar as undeliverable by the United States Post Office, the mailing
			 address shall be removed from the voter's registration record, and the voter's
			 status shall remain active.
(2)
NCOA match returns information indicating that the voter's address is
			 not a mailing address and the voter has a mailing address listed on the voter
			 registration record.
If the NCOA match indicates that an active voter
			 does not have a mailing address and there is a mailing address currently listed
			 on the voter's registration record, the county registrar shall take the
			 following steps, depending on whether the NCOA match indicates the voter moved
			 within the county of registration or outside the county of registration.
a.
Within-county moves.
The
			 county registrar shall remove the mailing address from the voter's registration
			 record and mail an NCOA card to the voter's residential address. If the NCOA
			 card is returned to the county registrar as undeliverable by the United States
			 Post Office, the mailing address shall be restored on the voter's registration
			 record, and the NCOA card shall be sent by forwardable mail to the voter's
			 mailing address. If the NCOA card sent to the voter's mailing address is
			 returned as undeliverable by the United States Post Office, the voter's status
			 shall be changed to inactive.
b.
Out-of county or out-of-state moves.
The county registrar
			 shall process the record and make the voter's status inactive as instructed by
			 Iowa Code section
			 48A.29.
			 The county registrar shall mail an NCOA card to the voter's new out-of-county
			 or out-of-state residential address. If the NCOA card is returned to the county
			 registrar as undeliverable by the United States Post Office, the NCOA card
			 shall be sent by forwardable mail to the voter's mailing address. If the NCOA
			 card sent to the voter's mailing address is returned as undeliverable by the
			 United States Post Office, the voter's status shall remain inactive.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 7 - Voter Registration Mailing Address Maintenance › Rule 821-7.5 - United States Post Office Provides Notice of Commencement or Termination of Household Mail Delivery

Current through Register Vol. 47, No. 3, July 24, 2024
If the United States Post Office provides official notice to
				the county registrar of commencement or termination of household mail delivery
				in a particular jurisdiction or area over which the registrar has authority to
				register voters and maintain the voter registration list, the county registrar
				may use that official notice to update or remove the mailing addresses on voter
				registration records affected by the notice. Mailing addresses may be added to
				or removed from the voter registration records based on the official notice
				from the United States Post Office. If a mailing address is added to or removed
				from a voter's registration record pursuant to this rule, a voter registration
				acknowledgment shall be mailed to the voter at the updated mailing or
				residential address on file. If the acknowledgment mailed to the updated
				address is returned as undeliverable by the United States Post Office, the
				voter's registration status shall remain unchanged, and the voter's
				registration record shall be restored to remove the update initiated pursuant
				to this rule.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 8 - Transmission of Registration Forms by Agencies › Rule 821-8.1 - Transmission of Electronic Voter Registration Applications

Current through Register Vol. 47, No. 3, July 24, 2024
Every agency that registers voters in a paperless manner shall
				transmit a file of registration applications to the registrar on a daily basis.
				The file shall contain all voter registration applications collected by the
				agency during the previous working day.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 8 - Transmission of Registration Forms by Agencies › Rule 821-8.2 - Data Elements of Paperless Voter Registration Transactions

Current through Register Vol. 47, No. 3, July 24, 2024
The file specified in rule 8.1(48A) shall contain the following
				information:
1. The number of the
			 county in which the applicant lives;
2. The applicant's Iowa driver's license
			 number, if the applicant has one. If not, the applicant's Iowa department of
			 transportation-issued nonoperator's identification card number. If the
			 applicant has neither, the last four digits of the applicant's social security
			 number;
3. The applicant's date of
			 birth;
4. The applicant's
			 gender;
5. The applicant's full
			 name;
6. The applicant's residence
			 address;
7. The applicant's mailing
			 address, if different from the residence address;
8. The date of the transaction;
9. The applicant's party affiliation, if
			 any;
10. The applicant's telephone
			 number;
11. An identifier of the
			 agency receiving the application;
12. The jurisdiction in which the applicant
			 was previously registered to vote;
13. The name under which the applicant was
			 previously registered to vote;
14.
			 Audit information sufficient to allow the agency to identify the transaction
			 and retrieve and reproduce the application, including the applicant's
			 signature.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 8 - Transmission of Registration Forms by Agencies › Rule 821-8.3 - File Specifications

Current through Register Vol. 47, No. 3, July 24, 2024
Technical requirements, including the record format, and the
				method of file transfer, shall be decided upon and agreed to by the registrar
				and the agency submitting electronic voter registration data.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 8 - Transmission of Registration Forms by Agencies › Rule 821-8.4 - Technical Requirements for Electronic Signatures

Current through Register Vol. 47, No. 3, July 24, 2024
Agencies which accept and collect paperless voter registration
				transactions shall maintain an electronic "copy" of the document, including the
				applicant's signature. The design of the system shall be such that no change to
				the document can be made and the document can be reproduced in hard copy when
				necessary.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 8 - Transmission of Registration Forms by Agencies › Rule 821-8.5 - Transmission of Paper Voter Registration Forms

Current through Register Vol. 47, No. 3, July 24, 2024
Voter registration applications or changes accepted on paper
				documents by agencies shall be sent to the appropriate county commissioner by
				courier, U.S. mail, or other reliable carrier not later than the Friday of the
				week in which the document is received by the agency. Nothing in these rules
				shall be construed to require an agency to be open for business on the last day
				of registration for an election.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 9 - National Change of Address Program › Rule 821-9.1 - State Registrar to Organize

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The state registrar of voters shall
			 annually offer to every county commissioner the opportunity to participate in
			 the registrar's submittal of voter registration records to a licensed vendor of
			 the United States Postal Service for matching with national change of address
			 (NCOA) records.
(2) The vendor used
			 by the state registrar shall be selected in accordance with all procurement
			 laws and rules of the state and the department of administrative
			 services.
(3) The state registrar
			 shall prepare a file of all registered voters in all counties whose
			 commissioners have chosen to participate in the program. The file shall be in
			 the form and format required by the vendor. The voter records contained in the
			 file shall be categorized according to the following statuses: active,
			 inactive, and pending.
(4) Upon
			 receipt of the NCOA data from the vendor, the state registrar shall promptly
			 prepare a data file for each county to process in a batch-processing module at
			 the county level. There shall be three statuses of NCOA records: processed,
			 unprocessed, and deleted. The batch-processing screen's default shall be a
			 display of all unprocessed records. The state registrar shall prescribe and
			 notify each participating commissioner about how the commissioner shall process
			 the NCOA records.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 9 - National Change of Address Program › Rule 821-9.2 - Commissioner's Responsibility Upon Receipt of Ncoa Data

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Commissioner to update county records.
			 Each commissioner shall examine the data provided by the NCOA vendor and shall
			 update the county's registration records on the basis of that data in
			 accordance with Iowa Code subsections
			 48A.27(4)
			  and
			 48A.27(5).
(2) The commissioner shall process the
			 registration records of voters who have moved within the county as well as the
			 registration records of voters who have moved outside the county. For in-county
			 moves, the commissioner shall change the voter's residential address to the
			 address provided by the NCOA vendor. For out-of-county moves, the commissioner
			 shall change the status of the voter registration record to
			 "inactive."
(3) In order to avoid
			 complications because of scheduled special elections, the state registrar shall
			 provide two date ranges in which the commissioner shall process NCOA records.
			 The primary date range occurs first and shall apply to all counties that do not
			 have a special election scheduled to be held within that date range. The second
			 date range shall apply only to those counties that have a special election
			 scheduled to be held during the primary date range.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 9 - National Change of Address Program › Rule 821-9.3 - State to Coordinate Mailing of Ncoa Notifications

Current through Register Vol. 47, No. 3, July 24, 2024
(1) After the county commissioners have
			 processed NCOA records for each of the date ranges, the state registrar shall
			 coordinate the printing and mailing of the required NCOA notifications. The
			 state registrar shall notify the commissioners when the notifications have been
			 mailed. Any postage-paid preaddressed return cards returned by voters will be
			 sent back to the counties, not to the state registrar.
(2) The state registrar shall send one
			 notification to each voter identified as having moved either within or outside
			 a county. The notice shall be mailed to the voter's new address as provided by
			 NCOA records.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 9 - National Change of Address Program › Rule 821-9.4 - Fees

Current through Register Vol. 47, No. 3, July 24, 2024
The state registrar shall charge the counties for the costs of
				the NCOA process, including matching the records and the printing of and
				postage for the mailing. The fees charged to the counties shall reflect actual
				costs to the state registrar.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 10 - Notice to Voters Without Activity in Four Years in Counties Using Ncoa Records; to All Voters in Other Counties › Rule 821-10.1 - Ncoa County Commissioner Determines Nonactivity; Sends Notices

Current through Register Vol. 47, No. 3, July 24, 2024
(1) During the first quarter of the calendar
			 year following a general election, the state registrar shall examine voter
			 registration records to identify those voters without activity during the
			 period following the previous general election and for whom no information has
			 been reported in NCOA data. For the purpose of this subrule, "activity" means
			 voter-initiated activity such as any registration application, including an
			 application which duplicates existing information; a notice of change of name,
			 address, mailing address, or party affiliation; a vote in any election; or the
			 mailing of a notice pursuant to subrule 10.1(2). A registered voter shall not
			 be sent a notice and return card under this subrule if the registered voter was
			 not 18 years of age on the date of the most recent general election.
(2) The state registrar shall coordinate the
			 printing and mailing of the required no-activity notifications. The state
			 registrar shall notify the commissioners when the notifications have been
			 mailed. Any postage-paid preaddressed return cards returned by voters will be
			 sent back to the counties, not to the state registrar. The state registrar
			 shall send one notification to each voter identified based on the criteria in
			 subrule 10.1(1). The notice shall be mailed to the voter's mailing
			 address.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 10 - Notice to Voters Without Activity in Four Years in Counties Using Ncoa Records; to All Voters in Other Counties › Rule 821-10.2 - Fees

Current through Register Vol. 47, No. 3, July 24, 2024
The state registrar shall charge the counties for the costs of
				the no-activity process, including matching the records and the printing of and
				postage for the mailing. The fees charged to the counties shall reflect actual
				costs to the state registrar.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 10 - Notice to Voters Without Activity in Four Years in Counties Using Ncoa Records; to All Voters in Other Counties › Rule 821-10.3 - Voter Record Made Inactive

Current through Register Vol. 47, No. 3, July 24, 2024
A registered voter receiving a mailing pursuant to rule
				821-10.1(48A) shall be made "inactive."
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 10 - Notice to Voters Without Activity in Four Years in Counties Using Ncoa Records; to All Voters in Other Counties › Rule 821-10.4 - Notice Available

Current through Register Vol. 47, No. 3, July 24, 2024
The required notice is available from the state registrar of
				voters in a document titled "Section
				48A.28(3)
				 Notice."
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 11 - Registration Procedure at the Office of Driver Services, Department of Transportation › Rule 821-11.1 - Registration Status May Be Checked

Current through Register Vol. 47, No. 3, July 24, 2024
The state registrar, in cooperation with officials of the
				department of transportation (DOT), shall develop a mechanism by which the
				registration status of an individual seeking a driver license or nonoperator
				identification card from the office of driver services, DOT, can be checked by
				computer while other business is being transacted.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 11 - Registration Procedure at the Office of Driver Services, Department of Transportation › Rule 821-11.2 - Driver Services Client to Be Afforded Opportunity to Apply to Register to Vote or Make Changes to Existing Registration

Current through Register Vol. 47, No. 3, July 24, 2024
Every client, aged 17 years or older, of the office of driver
				services, DOT, shall be advised by the driver license clerk of the availability
				of voter registration services in substantially the following manner: "Would
				you like to apply to register to vote, or update your registration? It can be
				done quickly and easily at the same time as you get your
(license -
				ID - other, as appropriate)."
1. If the client's reply to the driver
			 license clerk's rule 821-11.2 (48A) question is negative, the driver license
			 clerk shall not pursue the matter of voter registration.
2. If the client's reply to the driver
			 license clerk's rule 821-11.2 (48A) question is affirmative, or the client
			 expresses uncertainty of the client's current registration status, the driver
			 license clerk shall invoke the computer operation required in rule
			 821-11.1 (48A).
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 11 - Registration Procedure at the Office of Driver Services, Department of Transportation › Rule 821-11.3 - Unregistered Client Who Wants to Register

Current through Register Vol. 47, No. 3, July 24, 2024
If the computer search invoked pursuant to 11.2"2" reveals the
				client is not a registered voter, and the client has expressed a desire to
				register, the driver license clerk shall determine the name of the client's
				county, telephone number, party affiliation, and previous registration
				information by asking questions in substantially the following form: "In what
				county do you live?" "What is your telephone number?" "Would you like to
				declare an affiliation of Democratic, Republican, Green, Libertarian or None?"
				"Where were you previously registered, if ever?" The driver license clerk shall
				make computer entries reflecting the client's replies.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 11 - Registration Procedure at the Office of Driver Services, Department of Transportation › Rule 821-11.4 - Unregistered Clients Uncertain of Status

Current through Register Vol. 47, No. 3, July 24, 2024
If the computer search invoked pursuant to 11.2"2" reveals the
				client is not a registered voter, and the client has expressed uncertainty of
				the client's registration status, the driver license clerk shall tell the
				client the result of the computer search and determine if the client wishes to
				proceed with registration in substantially the following words: "According to
				the computer, you are not currently registered to vote in Iowa. Would you like
				to apply to register now?" If the reply to the inquiry is negative, the driver
				license clerk shall not pursue the matter of voter registration. If the reply
				is affirmative, the driver license clerk shall proceed as specified in rule
				11.2(48A).
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 11 - Registration Procedure at the Office of Driver Services, Department of Transportation › Rule 821-11.5 - Registered Clients

Current through Register Vol. 47, No. 3, July 24, 2024
If the computer search invoked pursuant to 11.2"2" reveals the
				client is a registered voter, the driver license clerk shall review the record.
				If the name and address in the voter record are the same as the name and
				address in the driver record, the driver license clerk shall determine if
				changes are necessary in substantially the following manner: "According to the
				computer records,
(name of client)
is registered to vote
				in
(name of county)
county at
(address,
				including city)
and the telephone number is
(telephone
				number, or "blank")
. Are there any changes or corrections to this
				information?" The driver license clerk shall make appropriate computer entries
				based on the client's reply. If the name and address in the voter record are
				not the same as the name and address in the driver license record, the driver
				license clerk shall determine the changes necessary in substantially the
				following manner: "According to the computer records,
(name of
				client)
is registered to vote in
(name of
				county)
county at
(address, including
				city)
and the telephone number is
(telephone number or
				"blank")
. I will change the
("name"), ("address") or
				("name and address") as appropriate
to that on the driver record.
				Is there a change to your county or telephone number?" The driver license clerk
				shall make appropriate computer entries based on the client's
				reply.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 11 - Registration Procedure at the Office of Driver Services, Department of Transportation › Rule 821-11.7 - Electronic Voter Registration Transactions

Current through Register Vol. 47, No. 3, July 24, 2024
Registration transactions shall be transmitted electronically
				to the registrar in accordance with 821-Chapter 8. Every transaction shall
				include the applicant's Iowa driver's license number or Iowa department of
				transportation-issued nonoperator's identification card
				number.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 12 - Voter Notifications › Rule 821-12.1 - Primary and General Election Polling Place Change-voter Notification Required

Current through Register Vol. 47, No. 3, July 24, 2024
When a change is made from the usual polling place for the
				precinct or when the precinct polling place used for the primary or general
				election is different from that used for the precinct at the last preceding
				primary or general election, the county commissioner shall mail every
				registered voter who is affected by the change a notification informing the
				voter of the change. The county commissioner may either send a notice of the
				change to each household at which an impacted voter is registered or send
				notice of the change to each registered voter. The notification shall be sent
				not more than 20 nor less than 7 days before the day on which the election is
				to be held.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 2 - Customer and Administrative Services Division › Rule 871-2.1 - Mission and Organization

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Mission.
The customer and administrative services division
			 serves the department and its customers by satisfying fiscal, employee, office,
			 property and information needs.
(2)
Operation and administration.
The customer and administrative
			 services division is under the direction of a division administrator who assists
			 the director by planning, directing, and coordinating activities such as customer
			 services; financial management; business management; budget and reporting;
			 employee services; public relations; and planning and information. For ease of
			 operation and administration of responsibilities assigned to it, the customer and
			 administrative services division has been organized into six bureaus
			 corresponding to the functional responsibilities of the division
			 administrator.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 2 - Customer and Administrative Services Division › Rule 871-2.2 - Customer Services Bureau

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Bureau chief.
The customer services bureau is under the
			 direction of a bureau chief who reports to the division administrator.
(2)
Responsibilities.
The
			 customer services bureau is responsible for:
a.
			 Customer satisfaction measurement tools and resources;
b. Customer assistance center operation for
			 both internal and external customers;
c. County labor availability surveys;
d. Special projects relating to service
			 improvement and customer services;
e.
			 Coordination of the statewide employers council activity and support for the
			 employers council board of directors;
f. Development of customer service policy and
			 customer service standards in collaboration with other bureaus within the
			 department; and
g. Management of the
			 electronic bulletin board (data center).
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 2 - Customer and Administrative Services Division › Rule 871-2.3 - Financial Management Bureau

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Bureau chief.
The financial management bureau is under the
			 direction of a bureau chief who reports to the division administrator.
(2)
Responsibilities.
The
			 financial management bureau staff are responsible for auditing all claims for
			 expenditure of administrative and program funds; coding the claims for processing
			 of warrants or fund transfers; and preparing accounting entries as required. The
			 bureau also accounts for all unemployment insurance revenues collected for the
			 trust fund and for benefits paid from the fund.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 2 - Customer and Administrative Services Division › Rule 871-2.4 - Business Management Bureau

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Bureau chief.
The bureau of business management is under the
			 direction of a bureau chief who reports to the division administrator.
(2)
Purchasing unit.
The
			 purchasing unit is responsible for purchasing supplies, equipment and services
			 and maintaining a statewide inventory of supplies and equipment.
(3)
Mail services unit.
The
			 mail services unit is responsible for receiving and for internal distribution of
			 incoming mail as well as daily processing of outgoing mail.
(4)
Printing and collating
			 unit.
The printing and collating unit is responsible for in-house
			 printing as required and development and maintenance of forms and forms
			 inventory.
(5)
Supply and
			 warehousing unit.
The supply and warehousing unit is responsible for
			 receiving, storing and issuing supplies throughout the state.
(6)
Building maintenance.
The
			 business management bureau handles the building maintenance for both the 1000
			 East Grand and 150 Des Moines locations.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 2 - Customer and Administrative Services Division › Rule 871-2.6 - Budget and Reporting Bureau

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Bureau chief.
The budget
			 and reporting bureau is under the direction of a bureau chief who reports to the
			 division administrator.
(2)
Responsibilities.
Staff of the budget and reporting bureau are
			 responsible for:
a. Developing and analyzing
			 both the state and local departmental budgets;
b. Collecting and identifying all necessary raw
			 data from the department's divisions for budget preparation;
c. Preparing budgets in required
			 formats;
d. Providing actual cost
			 reports to the department's divisions for analysis;
e. Completing required federal and state
			 reports; and
f. Managing the
			 processing of the department's contracts for services.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 2 - Customer and Administrative Services Division › Rule 871-2.7 - Employee Services Bureau

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Bureau chief.
The employee services bureau is under the
			 direction of a bureau chief who reports to the division administrator.
(2)
Responsibilities.
The
			 bureau is responsible for:
a. Providing an
			 equal employment opportunity (EEO) program;
b. Maintaining a comprehensive department
			 personnel program in accordance with rules and regulations of the Iowa department
			 of personnel (IDOP), federal standards for a merit system, and department policy
			 and regulations;
c. Maintaining
			 employee records including payroll;
d. Interpreting and informing employees of
			 personnel rules, regulations, procedures, and fringe benefits;
e. Maintaining a day-to-day working
			 relationship with IDOP and cooperating with IDOP in test development for
			 examinations, validation of department position classifications, and development
			 of new job classifications and job specifications;
f. Providing in-service and out-service
			 training and related training programs, developing training materials, giving
			 training and cooperating in development and giving of training to department
			 employees;
g. Providing out-service
			 training including individual courses at local colleges and universities,
			 especially developed short courses for specialists and management; and
h. Loaning audio-visual equipment and keeping
			 it in repair.
i. Coordination of
			 facility management for administrative and field offices.
j. Providing recommendations on and
			 coordinating the development and distribution of internal administrative policies
			 and procedures.
k. Coordination of
			 communication systems for administrative and field offices.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 2 - Customer and Administrative Services Division › Rule 871-2.8 - Planning and Information Services

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Planning and information services staff is
			 responsible for:
1. Serving as the department's
			 liaison with Congress and the Iowa general assembly;
2. Reviewing legislation affecting the
			 department;
3. Developing,
			 presenting, and securing enactment of the department's legislative
			 package;
4. Providing constituent
			 services to Congress and the Iowa general assembly.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 10 - Research and Information Services Division › Rule 871-10.1 - Mission and Organization

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Mission.
The research and information services division conducts
			 research, develops labor market information, and provides information services in
			 support of the department of workforce development mission.
(2)
Operation and
			 administration.
The division is under the direction of a division
			 administrator who reports to the director. The division functions include
			 planning, researching, analyzing, directing, and coordinating labor market
			 information and automated services for the department. The division administrator
			 directs actuarial research, applications/programming, employment statistics,
			 occupational information coordination, labor market information, and project
			 planning and development.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 10 - Research and Information Services Division › Rule 871-10.2 - Actuarial Research Bureau

Current through Register Vol. 47, No. 3, July 24, 2024
The bureau is under the direction of the division administrator
				and is responsible for research and reporting functions of the unemployment
				compensation program in Iowa. The bureau is responsible for:
1. Calculating the financial impact of proposed
			 changes to Iowa's unemployment compensation system with regard to the
			 unemployment compensation fund, employer tax rates, and claimant
			 benefits;
2. Monitoring the
			 unemployment compensation fund solvency and writing legislative proposals
			 recommending revisions to the tax and benefits sections in Iowa Code chapter
			 96;
3. Producing required and special
			 reports analyzing and reporting the unemployment compensation system workload
			 activities, employer compensation payments, and claimant benefit
			 payments.
4. Calculating the
			 contribution rate tables for private employers and the base rate for nonprofit
			 and government employers.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 10 - Research and Information Services Division › Rule 871-10.3 - Applications/programming Bureau

Current through Register Vol. 47, No. 3, July 24, 2024
The bureau is under the direction of a chief who assists the
				division administrator in planning, directing and coordinating the development of
				computer programs and operating systems necessary to meet the needs of the
				department. The bureau is responsible for:
1. Developing new computer application
			 systems/programs that are mandated by federal or state law or are required to
			 support the department's mission. These systems/programs are developed in
			 consultation with the requesting division.
2. Changing or modifying existing
			 systems/programs to meet the changing needs or mandated requirements of federal
			 or state law.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 10 - Research and Information Services Division › Rule 871-10.4 - Employment Statistics Bureau

Current through Register Vol. 47, No. 3, July 24, 2024
The bureau is under the direction of a chief who assists the
				division administrator in planning, directing and coordinating the production of
				employment data for Iowa and the counties. The bureau is responsible for:
1. Collecting, analyzing and summarizing data
			 and producing monthly employment and hours and earnings estimates for Iowa,
			 metropolitan statistical areas (MSAs) in Iowa, and counties in Iowa;
2. Collecting, analyzing and summarizing
			 employment and wage data from Iowa employers subject to the unemployment
			 insurance law to produce statewide and county data by industrial
			 groups;
3. Producing information with
			 regard to large long-term and permanent layoffs in Iowa.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 10 - Research and Information Services Division › Rule 871-10.5 - Iowa State Occupational Information Coordinating Committee Bureau (ISOICC)

Current through Register Vol. 47, No. 3, July 24, 2024
The bureau is under the direction of a chief who is the executive
				director of ISOICC and assists the division administrator in meeting the
				occupational and career information needs of developers and users through
				coordination and communication. The bureau is responsible for:
1. Providing occupational and training
			 information to planners of vocational and other training programs.
2. Paying special attention to the career
			 development and labor market information needs of youth and adults by managing
			 the administration of the state's career information delivery system, Iowa
			 Choices.
3. Providing training in the
			 uses of occupational and labor market information to school counselors, teachers
			 and labor market intermediaries.
4.
			 Contributing to the improvement in the quality and dissemination of information
			 through joint projects with and among ISOICC's member agencies.
5. Providing technical assistance to other
			 states, federal agencies and private sector information developers on the use of
			 occupational classification systems and related data.
Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 10 - Research and Information Services Division › Rule 871-10.6 - Labor Market Information Bureau

Current through Register Vol. 47, No. 3, July 24, 2024
The bureau is under the direction of a chief who assists the
				division administrator in planning, directing and coordinating the production of
				labor market information. The bureau is responsible for:
1. Collecting, preparing, analyzing and
			 distributing labor force, unemployment, unemployment rate and total employment
			 information for the state, metropolitan statistical areas, counties and selected
			 cities in Iowa;
2. Collecting,
			 preparing, analyzing and distributing occupational employment and occupational
			 wage information for the state, metropolitan statistical areas and the balance of
			 state;
3. Preparing, analyzing and
			 distributing projected industry and occupational employment information for the
			 state and service delivery areas;
4.
			 Preparing and issuing Prevailing Wage Determinations for Alien Labor
			 Certification;
5. Preparing and
			 distributing economic analyses of the Iowa labor market in hard copy and
			 electronic formats and by in-person presentations.