reglab/statecodes huggingface dataset:
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 10 - BIRTH REGISTRATION › Section 146-10-6 - Foundling Registration

Current through 2024-29, July 17, 2024
A. Certificate
The report for an infant of unknown parentage, made in
				  accordance with 22 MRSA §2763, shall be registered on the "Certificate of
				  Live Birth" form in current use and shall:
1. have "foundling" marked in the top margin
				of the certificate so as to be visible on any certified copy of the
				record;
2. show the name given to
				the child by the finder or custodian;
3. show the child's sex, color or race, and
				approximate birth date;
4. have
				parentage left blank;
5. show the
				name, address and title of the custodian in lieu of the attendant;
				and
6. show the place where the
				child was found or custody assumed as the place of birth.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 11 - VITAL STATISTICS ADMINISTRATION › Section 146-11-1 - Definitions

Current through 2024-29, July 17, 2024
A. Date of Filing. "Date of filing" means the
				date a vital record is accepted for registration by the Office of Vital
				Statistics or a municipal clerk.
B.
				Fetal Death. "Fetal death" means a product of conception dead prior to the
				complete expulsion or extraction from its mother; the fetus shows no signs of
				life such as beating of the heart, pulsation of the umbilical cord, or definite
				movement of voluntary muscles.
C.
				File. "File" means the presentation and acceptance of a vital record or report
				for registration by the Office of Vital Statistics or a municipal
				clerk.
D. Municipal Clerk.
				"Municipal clerk" means the duly elected or appointed clerk of the city, town
				or plantation where the birth occurred.
E. Office of Vital Statistics. "Office of
				Vital Statistics" means the Office of Data, Research, and Vital
				Statistics.
F. Registration.
				"Registration" means the process by which vital records are completed, filed,
				and incorporated into the official records of the Office of Vital Statistics
				and/or the appropriate municipal clerks. Registration is complete when the
				Office of Vital Statistics or municipal clerk enters the date of
				filing.
G. State Registrar. "State
				registrar" means the State Registrar, Deputy State Registrar or other
				designated employee of the Office of Vital Statistics.
H. System of Vital Statistics. "System of
				vital statistics" means the registration, collection, preservation, amendment,
				and certification of vital records; the collection of other reports required by
				this title; and activities related thereto including the tabulation, analysis,
				publication, and dissemination of vital statistics.
I. Time Periods. As used in this rule, the
				following time periods are delineated:
"2 days" - excludes the day on which the time period begins
				  and any intermediate Saturday, Sunday, or legal holiday;
"5 days" - excludes the day on which the time period begins
				  and any intermediate Saturday, Sunday, or legal holiday.
"7 days" - excludes the day on which the time period begins.
				  It includes Saturdays, Sundays, or legal holidays unless the 7th day falls on a
				  Saturday, Sunday, or legal holiday; in that case, the period ends on the next
				  day which is not a Saturday, Sunday, or legal holiday.
J. Vital Records. "Vital records" means
				certificates or reports of birth, death, fetal death, induced abortion,
				marriage, divorce, and data related to these records.
K. Vital Statistics. "Vital statistics" means
				the data derived from certificates and reports of birth, death, fetal death,
				induced abortion, marriage, divorce and related reports.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 11 - VITAL STATISTICS ADMINISTRATION › Section 146-11-2 - Forms, Certificates and Electronic Data Files

Current through 2024-29, July 17, 2024
All forms, certificates, electronic data files, and reports
				  used in the system of vital statistics are the property of the Office of Vital
				  Statistics and shall be surrendered to the state registrar upon demand. The
				  forms prescribed and distributed by the state registrar for reporting vital
				  statistics shall be used only for official purposes. Only those forms furnished
				  or approved by the state registrar shall be used in the reporting of vital
				  statistics or in making copies of records. Electronic data records will be
				  accepted only when they have been produced by software provided or approved by
				  the state registrar and when standards set by the state registrar are
				  met.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 11 - VITAL STATISTICS ADMINISTRATION › Section 146-11-3 - Requirements for Preparation of Certificates

Current through 2024-29, July 17, 2024
A. All forms, certificates, and reports
				relating to vital statistics must either be typewritten, printed legibly in
				black, unfading ink, or stored on electronic media approved by the state
				registrar.
B. Notwithstanding the
				preceding paragraph, all death certificates must contain the typed name and
				date of death of the decedent; marriage licenses/certificates must be typed;
				and records of divorce and annulment must be typed.
C. All signatures required shall be entered
				in black, unfading ink or stored electronically.
D. Unless otherwise directed by the state
				registrar, no certificate shall be complete and correct and acceptable for
				registration:
1. that does not contain the
				certifier's name;
2. that does not
				supply all items of information called for thereon or satisfactorily account
				for their omission;
3. that
				contains alterations or erasures;
4. that does not contain handwritten
				signatures as required;
5. that is
				marked "copy" or "duplicate";
6.
				that is a carbon copy;
7. that is
				prepared on an improper form;
8.
				that contains improper or inconsistent data;
9. that contains an indefinite cause of death
				which denotes only symptoms of disease or conditions resulting from disease;
				or
10. that is not prepared in
				conformity with rules or instructions issued by the state registrar.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 11 - VITAL STATISTICS ADMINISTRATION › Section 146-11-4 - Duties of Municipal Clerks

Current through 2024-29, July 17, 2024
A. Births
1. The municipal clerk is responsible for the
				receipt and processing of records of births occurring in institutions within
				the municipality. This includes receiving these records from the institution,
				signing them to indicate acceptance for filing, filing the record, and
				forwarding copies within 5 days after receipt to the mother's place of
				residence, if different.
2. The
				municipal clerk is responsible for the receipt and processing of records of
				births to residents which occur outside the municipality. This includes
				receiving the records from the clerk at the place of birth or from the state
				registrar and filing them.
3. The
				municipal clerk is responsible for the receipt and processing of records of
				births within the municipality which occur outside institutions, as specified
				in 10-146 CMR Chapter 10.
4. If an
				"Acknowledgment of Paternity" form is filed with the birth certificate for an
				out-of-wedlock birth, the municipal clerk shall forward one copy with the
				certificate to the mother's place of residence, if different. The clerk shall
				forward the state copy of the acknowledgment to the state registrar.
5. If an "Acknowledgment of Paternity" form
				for a child born out-of-wedlock is received by the municipal clerk at the place
				of birth or of residence after the birth certificate has been filed, the
				municipal clerk shall enter the father's name on the birth certificate and
				forward the state copy of the acknowledgment to the state registrar. The state
				registrar will forward copies to other custodians of the record as
				appropriate.
6. Notwithstanding
				paragraph 1 of this subsection, the state registrar may direct that records of
				births which occur in institutions need be filed only with the Office of Vital
				Statistics, using computer software provided by the state registrar for this
				purpose. In this case, the Office of Vital Statistics will provide copies
				(paper or electronic) to the municipal clerks at both the place of birth and
				the place of residence, if different.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 11 - VITAL STATISTICS ADMINISTRATION › Section 146-11-5 - Copies of Data from Vital Records

Current through 2024-29, July 17, 2024
A.
				Process
Certified copies or abstracts of vital records may be made by
				  mechanical, photocopy, electronic, or other reproductive process.
B. Paper
All certified copies or abstracts shall be made on the
				  security paper provided by the state registrar for this purpose.
C. Approval
All forms, formats and procedures used to issue certified
				  copies or abstracts shall be uniform and provided or approved by the state
				  registrar.
D. Certification
Each certified copy issued shall be certified as a true copy
				  or abstract by the officer in whose custody or possession the record is
				  entrusted and shall include the date the copy is issued, the name (typewritten
				  or printed) of the issuing officer, the issuing officer's signature or an
				  authorized facsimile thereof, and the seal of the issuing office.
E. Content
1. All certified copies of a birth record
				shall include at a minimum the following information, if it appears on the
				original record:
a. certificate
				number;
b. given name(s);
c. surname;
d. generational identifier;
e. date of birth;
f. place of birth (municipality);
g. sex; and
h. date of filing.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 11 - VITAL STATISTICS ADMINISTRATION › Section 146-11-6 - Record Preservation

Current through 2024-29, July 17, 2024
A. Disposition
When an authorized reproduction of a vital record has been
				  properly prepared, by photographic, electronic or other process, by the state
				  registrar and when all steps have been taken to ensure the continued
				  preservation of the information, the record from which such authorized
				  reproduction was made may be disposed of by the state registrar. Such record
				  may not be disposed of, however, until the quality of the authorized
				  reproduction has been tested to ensure that acceptable certified copies can be
				  issued and until a security copy of such document has been placed in a secure
				  location removed from the building where the authorized reproduction is housed.
				  Such security copy shall be maintained in such a manner to ensure that it can
				  replace the authorized reproduction should the authorized reproduction be lost
				  or destroyed.
B. Induced
				Abortions
Reports of induced abortion are statistical reports only. The
				  state registrar is authorized to dispose of such reports when all statistical
				  processing of the reports has been accomplished and a file established for
				  statistical use. The file may be maintained by photographic, electronic, or
				  other means as determined by the state registrar, in which case the original
				  report from which the photographic, electronic, or other file was made shall be
				  destroyed.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 11 - VITAL STATISTICS ADMINISTRATION › Section 146-11-7 - Matching of Birth and Death Certificates

Current through 2024-29, July 17, 2024
A.
				Matching and Annotation
To protect the integrity of vital records and to prevent the
				  fraudulent use of birth certificates of deceased persons, the state registrar
				  shall match birth and death certificates for persons under 45 years of age and
				  post the facts of death to the appropriate birth certificate. The notation
				  "died" and the date of death shall be entered on the certificate in such a way
				  as to become a part of any copy issued.
B. Guidelines
The state registrar shall establish written guidelines which
				  provide the standards for determining that a match between a birth and a death
				  record exists. These standards shall specify the information about the decedent
				  which should be available and which should be compared to the information on
				  the birth certificate before a match can be made. These items include as a
				  minimum:
1. name of
				decedent;
2. name of father and
				maiden name of mother;
3. date of
				birth or age of decedent; and
4.
				state of birth of decedent.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 12 - ADULT ADOPTEES ACCESS TO ORIGINAL BIRTH RECORD › Section 146-12-I - DEFINITIONS

Current through 2024-29, July 17, 2024
For the purposes of Chapter 12, the following terms shall
				  have the meanings set forth below:
A.
Adoptee
means the person who is the subject of a birth
				certificate.
B.
Application
				form
means the form prescribed by the State Registrar for requesting
				access to an original birth certificate as prescribed in M.R.S.A. Title 22,
				M.R.S.A.§2768(5).
C.
Attorney
means a person duly authorized to act as the legal
				representative of another person.
D.
Birth Certificate
means a
				certified copy of a birth record.
E.
Birth parent
means the person
				who is the biological parent of an adoptee and who is named as the parent on
				the original birth certificate of the adoptee.
F.
Birth Record
means the
				current birth record of an individual. It is the birth record that contains the
				individual's name after adoption.
G.
Contact preference form
means
				the form which the State Registrar shall develop pursuant to 22 M.R.S.A.
				§2769(5) which contains a birth parent's contact preferences.
H.
Descendants
meanthose persons
				who are the issue of an individual including, but not by way of limitation, the
				children, grandchildren, and great grandchildren to the most remote degree.
				Descendants are those persons related by birth in a descending line of birth
				from an individual.
I.
Legal
				portion of birth record
means the portion of the birth record on file
				that does not contain statistical data.
J.
Medical history form
means
				the form developed by the State Registrar required by 22 M.R.S.A. §2769(2)
				which contains a birth parent's updated medical history.
K.
Notarized Affidavit
means a
				written statement duly sworn to under oath before an attorney, notary public,
				justice of the peace or other person qualified to witness sworn
				statements.
L.
Original birth
				record
means the birth record that was established at the time of birth,
				but sealed pursuant to 22 M.R.S.A. §2765.
M.
State Registrar
means the
				State Registrar, Deputy State Registrar or other designated employee of the
				Department of Health and Human Services, Maine CDC, Office of Data, Research,
				and Vital Statistics.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 12 - ADULT ADOPTEES ACCESS TO ORIGINAL BIRTH RECORD › Section 146-12-II - ACCESS TO/ISSUANCE OF ORIGINAL BIRTH RECORD

Current through 2024-29, July 17, 2024
A. Except as otherwise provided by 22
				M.R.S.A.§2706(1), all applications by an adult adopted person, the adopted
				person's attorney or, if the adopted person is deceased, the adopted person's
				descendants must be processed by the State Registrar in accordance with these
				rules.
B. Applications by an adult
				adopted person, the adopted person's attorney or, if the adopted person is
				deceased, the adopted person's descendents must be duly notarized under oath
				upon forms prescribed by the State Registrar.
C. Legal proof of descent must accompany an
				application request submitted by descendants of an adopted person. Documents of
				descent must be certified copies of records.
D. All forms and fees that are not compliant
				with these rules will be returned to the applicant if possible. Forms that
				cannot be returned will be destroyed.
E. All applications must be on the forms
				provided by the State Registrar. The Application for a non-certified copy of an
				original birth record, Contact Preference Form, and Medical History Form shall
				be available upon the State Registrar's website and are also available in paper
				format upon request of the State Registrar.
F. Application Forms and Fees
1. Requirements. An applicant must submit a
				certified copy of the birth record of the adoptee with the application to
				obtain an original birth record to ensure compliance with age and identity
				requirements.
1. Fees and waiting
				period. Fees for documents must accompany the written application and be
				identical to fees imposed upon persons seeking their own birth certificates.
				The waiting period will be identical to that imposed upon persons seeking their
				own birth certificates. All applications for access to original birth records
				must be submitted in writing, in person, or via regular mail. The applications
				will be processed in the order in which they are received.
2. The application form must contain the
				following data elements to be provided by the applicant:
a. Full legal name of the adoptee;
b. Date of birth of the adoptee;
c. Name of the City/Town of birth of the
				adoptee;
d. Full name of the
				adoptive mother/father;
e. Current
				name, mailing address, and telephone number of applicant;
f. Applicant's relationship to adoptee;
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 12 - ADULT ADOPTEES ACCESS TO ORIGINAL BIRTH RECORD › Section 146-12-III - MEDICAL HISTORY AND CONTACT PREFERENCE

Current through 2024-29, July 17, 2024
A. All forms and fees that are not compliant
				with these rules will be returned to the applicant if possible. Forms that
				cannot be returned will be destroyed.
B. The Medical History Form and Contact
				Preference Form shall be available upon the State Registrar's website and are
				also available in paper format upon request of the State Registrar.
C. Medical History Form
1. The Medical History Form must contain the
				following data elements to be completed by the birth parent(s):
a. Full name of the adoptee at
				birth;
b. Year of birth of the
				adoptee;
c. Sex of the
				adoptee;
d. Medical conditions of
				the adoptee's biological family;
i.
				Respiratory
ii.
				Gastrointestinal
iii.
				Cardiovascular
iv.
				Immune/Hematological
v.
				Renal
vi. Liver Disease
vii. Central Nervous System
viii. Endocrine
ix. Muscular/Skeletal
x. Neuromuscular
xi. Visual/Auditory/Speech
xii. Other Conditions
xiii. Drug and alcohol use during
				pregnancy
xiv. Other information on
				birth parents.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 13 - STATE SHARE OF VITAL RECORDS FEE › Section 146-13-1 - Definitions

Current through 2024-29, July 17, 2024
A.
Department
means the State of
				Maine Department of Health and Human Services, Maine Center for Disease Control
				and Prevention, Office of Data, Research and Vital Statistics.
B.
Municipal Revenue Reporting
is the methodology required by the Maine Center for Disease Control and
				Prevention, Office of Data, Research and Vital Statistics (ODRVS) for
				municipalities to submit and pay the State Share of Vital Records
				Fee.
C.
State Share of Vital
				Records Fee
is the amount to be paid by municipalities to the Maine
				Center for Disease Control and Prevention, Office of Data, Research and Vital
				Statistics, based upon (1) the actual number of certified copies and additional
				certified copies of the same records requested at the same time relating to
				birth, death and marriage records issued by a municipality; (2) the actual
				number of Disposition Permits of Human Remains issued by a municipality; (3)
				and the actual number of marriage licenses issued by a
				municipality.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 13 - STATE SHARE OF VITAL RECORDS FEE › Section 146-13-2 - State Share of Vital Records Fee Methodology

Current through 2024-29, July 17, 2024
The State Share of Vital Records Fee is assessed upon Maine
				  municipalities by the Maine Center for Disease Control and Prevention, Office
				  of Data, Research and Vital Statistics (ODRVS) for services including, but not
				  limited to, services, supplies, technology, health data and vital statistics,
				  and paper. Revenues derived from the Municipal Service Fee provides funds from
				  increased revenue to municipalities for ODRVS to defray the Department's
				  operating expenses as provided in Public Laws 2009 c.589. The items subject to
				  the municipal service fee and the fees are as follows:
Certified copies of birth, death or marriage -
					 $5.00
									Additional certified copies of birth, death or marriage
					 - $1.00
									Marriage Licenses - $10.00
									Disposition of Human Remains Permits -
					 $15.00
The State Share of Vital Records Fee will be based upon the
				  increase in revenues realized by municipalities resulting from their authority
				  to assess higher fees for vital records pursuant to P.L.[DEGREE]2009, c. 589,
				  sec.7. and will be assessed at an amount sufficient to defray the Department's
				  operating expenses in servicing the vital records system in Maine. The State
				  Share of Vital Records Fee will be determined at the commencement of each
				  fiscal year. For fiscal year 2010-2011 the Municipal Service Fee assessment
				  will be 40% of the increased municipal revenues on the above items, subject to
				  a cap of $442,665.00.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 13 - STATE SHARE OF VITAL RECORDS FEE › Section 146-13-3 - Reporting

Current through 2024-29, July 17, 2024
Municipalities must submit their Municipal Revenue Reporting
				  and theState Share of Vital Records Fee in a format and schedule as determined
				  by the Department. The report shall provide an accurate count of documents
				  identified hereinafter and the associated State Share of Vital Records Fee for
				  each document. The report must contain an accurate count of the number of
				  (1)[DEGREE]single certified copies of birth, death or marriage records; (2)
				  additional copies of the same records of birth, death and marriage records; (3)
				  marriage licenses issued; and (4) the Disposition of Human Remains Permits
				  issued from the municipal office (or sub-registrar appointment issuance) for
				  the specific year in question.
Any surplus revenues received for State Fiscal Year 2011 will
				  be applied to the total State Share of Vital Records Fee for State Fiscal Year
				  2012.
Each municipality shall remit the fees to the Department for
				  revenues generated by the above listed items on and after the effective date of
				  this rule. For those municipalities on a monthly payment schedule, remittance
				  of the municipal service fee must be post marked by the
				  30th of each month to the Department. For
				  municipalities reporting quarterly or semi-annually, the State Share of Vital
				  Records Fee shall be post marked by the 30th of the
				  month following the reporting period.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-2 - REGISTRATION OF A LATE-FILED CERTIFICATE OF MARRIAGE

Current through 2024-29, July 17, 2024
The registration of a late-filed marriage after one year from
				  the date of marriage shall be made on the application form prescribed and
				  furnished by the State Registrar and shall be made only in the manner
				  prescribed in this Rule, except as authorized by the State
				  Registrar.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-3 - DOCUMENTS NEEDED TO DETERMINE ELIGIBILITY

Current through 2024-29, July 17, 2024
When a marriage occurred in Maine and a certificate of
				  marriage was not filed within a year of the marriage with the Department, the
				  municipality where the intentions were filed, or the municipality where the
				  marriage ceremony took place, the parties, or the legal representative of the
				  parties may apply for a late-filed application for certificate of
				  marriage.
A. Parties, or the legal
				representative of the parties, shall obtain an attested copy of the marriage
				intentions from the clerk of the municipality where the intentions were filed,
				if available.
B. Parties, or the
				legal representative of the parties, shall obtain a signed and notarized
				statement (also known as a "no records letter") from the municipality where the
				intentions were filed, and/or the municipality where the marriage ceremony took
				place that indicates no record of marriage could be found.
C. Legal representatives of the parties shall
				obtain a written and notarized statement from the parties authorizing the legal
				representative to act on the behalf of both parties.
D. Individuals whose spouse is no longer
				living shall obtain an order by a court of competent jurisdiction as defined in
				Section1. The court order shall include the facts of marriage as specified in
				Section 5.
E. All applicants shall
				present documentation of identification in the form of a valid government
				issued identification that includes a photograph.
F. In the event a party submits insufficient
				documentation to verify that a marriage occurred in Maine and that a
				certificate of marriage was not filed within a year of the marriage, the State
				Registrar may require additional documentation to establish either or both of
				these events.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-4 - LATE-FILED CERTIFICATE OF MARRIAGE APPLICATION

Current through 2024-29, July 17, 2024
The State Registrar shall prescribe and furnish a late-filed
				  certificate of marriage application form to the applicants who are able to
				  demonstrate eligibility. The information required by this section is in
				  addition to any court order required by Section 3(D) in the event one of the
				  marriage parties has died. The application for the registration of a late-filed
				  certificate of marriage shall contain the following:
A. Marriage license information and a
				certification statement signed and acknowledged by both of the parties, or
				their legal representatives in the event a party is deceased, and sworn to by
				an official authorized to take oaths.
B. The minimum marriage facts as specified in
				Section 5 completed on the application by the parties, or the legal
				representative of the parties.
C.
				All marriage facts on the application supported by the documentary evidence
				requirements specified in Section 6 and documentary evidence acceptability as
				specified in Section 7.
1. Approved
				applications shall be retained by the Department, but shall not be subject to
				inspection or copying, except upon an order of a court with competent
				jurisdiction.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-5 - MARRIAGE FACTS TO BE ESTABLISHED FOR THE REGISTRATION OF A LATE-FILED CERTIFICATE OF MARRIAGE

Current through 2024-29, July 17, 2024
The minimum marriage facts to be established for the
				  registration of a late-filed certificate of marriage to occur are the
				  following:
A.
Parties
				Information
1. The full name of the
				parties at the time of marriage;
2.
				The sex of the parties;
3. The date
				of birth (month, day, year) or age of the parties:
4. The place of birth (town, state) of the
				parties:
5. The residence and
				mailing address, if different, of the parties at the time of
				marriage.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-6 - DOCUMENTARY EVIDENCE REQUIREMENTS

Current through 2024-29, July 17, 2024
To be acceptable for registration, the parties, parentage,
				  ceremony and marital status information specified in Section 5, as alleged in
				  the application, shall be supported by the following documents:
A. Three pieces of acceptable documentary
				evidence from both of the parties that will establish, to the satisfaction of
				the State Registrar, all of the parties' information as specified in Section
				5(A). Documents may include, but are not limited to, the following:
1. A copy of the marriage intentions obtained
				from the clerk of the municipality where the intentions were filed; or
2. A birth certificate of both the
				parties; or
3. A driver's license
				or State ID of both of the parties; and
4. A voter's registration card; or
5. A vehicle registration or title:
				or
6. Other acceptable documents,
				as designated by the State Registrar.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-7 - DOCUMENTARY EVIDENCE ACCEPTABILITY

Current through 2024-29, July 17, 2024
The State Registrar shall determine the acceptability of all
				  documentary evidence submitted.
A.
				Documents may be from independent sources and shall be in the form of the
				original record or an attested copy thereof or a signed notarized statement
				from the custodian of the record or document.
B. The following documents submitted in
				evidence shall be dated at least one year prior to the date of marriage on the
				application:
1. Birth certificate;
2. Marriage intentions;
3. Original ceremonial certificate from the
				officiant or the facility where the ceremony took place; and
4. Birth certificate of applicants'
				child.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-8 - NOTATION OF DOCUMENTARY EVIDENCE

Current through 2024-29, July 17, 2024
The State Registrar shall notate the late-filed registration
				  of marriage with a description of each document presented to support the facts
				  of marriage. This description shall include the following:
A. The certificate shall be marked "delayed;"
				and
B. The title or description of
				the document provided to support the facts of marriage.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-9 - DISMISSAL AFTER 90 DAYS

Current through 2024-29, July 17, 2024
Alate-filed application for certificate of marriage that has
				  not been completed within 90 days from the date of application may be dismissed
				  at the discretion of the State Registrar. Upon dismissal, the State Registrar
				  shall so advise the applicant and the documents presented in support of such
				  registration shall be returned to the applicant.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-10 - FEES

Current through 2024-29, July 17, 2024
The required filing fee as specified by the Department's rule
				  at 10-146 CMR Ch. 7, shall be paid at the time of application. The fee is
				  non-refundable, regardless of whether the late-filed application for a
				  certificate of marriage is accepted.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 14 - LATE-FILED APPLICATION FOR CERTIFICATE OF MARRIAGE RULE › Section 146-14-11 - DISTRIBUTION AFTER THE REGISTRATION OF A LATE-FILED CERTIFICATE OF MARRIAGE

Current through 2024-29, July 17, 2024
A.
Place of Filing
After registration, the State Registrar shall transmit the
				  late-filed application for a certificate of marriage to the clerk of the
				  municipality where the marriage took place, the clerk of the municipality where
				  the intentions were filed or where the original marriage license was
				  issued.
B.
Certified
				Copy
The State Registrar shall provide a certified copy of the
				  late-filed certificate of marriage to the parties or their legal
				  representative.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 15 - DEATH WITH DIGNITY ACT REPORTING RULE › Section 146-15-1 - Purpose and Definitions

Current through 2024-29, July 17, 2024
A.
Purpose.
This major substantive rule implements 22 MRS chapter
				418, the
Maine Death with Dignity Act
(Act), and specifies the
				Department's authority to collect and use information related to
				patient-directed care at the end of life.
B.
Definitions.
As used in this
				rule, unless the context indicates otherwise, the following terms have the
				following meanings:
1.
Act
means
				the
Maine Death with Dignity Act
, 22 MRS Chapter
				418.
2.
Attending
				physician
means the physician who has primary responsibility for the
				care of a patient and the treatment of that patient's terminal
				disease.
3.
Competent
means that, in the opinion of a court or in the opinion of the patient's
				attending physician or consulting physician, psychiatrist or psychologist, a
				patient has the ability to make and communicate an informed decision to health
				care providers, including communication through persons familiar with the
				patient's manner of communicating, if those persons are available.
4.
Consulting physician
means a
				physician who is qualified by specialty or experience to make a professional
				diagnosis and prognosis regarding a patient's disease.
5.
Department
means the
				Department of Health and Human Services, Maine Center for Disease Control and
				Prevention (Maine CDC).
6.
Form
means a form prescribed by the Department that the Department
				requires to be completed for purposes of compliance with this rule. Forms that
				are missing required signatures, dates or information will not be considered
				valid or acceptable.
7.
Life-ending medication
means the medication prescribed or
				dispensed by a licensed healthcare provider in accordance with the Act to be
				self-administered by the qualified patient suffering from a terminal disease to
				end the qualified patient's life in a humane and dignified manner.
8.
Physician
means a doctor of
				medicine or osteopathy licensed pursuant to 32 MRS chapter 48 or 36.
9.
Qualified patient
means a
				competent adult who is a resident of this State and who has satisfied the
				requirements of the Act in order to obtain a prescription for medication that
				the qualified patient may self-administer to end the qualified patient's life
				in a humane and dignified manner.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 15 - DEATH WITH DIGNITY ACT REPORTING RULE › Section 146-15-2 - Scope

Current through 2024-29, July 17, 2024
This rule applies to healthcare providers involved in the
				  decisions pursuant to the Act. This rule establishes reporting requirements
				  related to patient-directed care at the end of life and responsibilities of
				  healthcare providers participating in specific conduct under the Act. This rule
				  does not require a healthcare provider to provide life-ending medication to a
				  qualified patient.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 15 - DEATH WITH DIGNITY ACT REPORTING RULE › Section 146-15-3 - Responsibilities Of Healthcare Providers

Current through 2024-29, July 17, 2024
A.
Compliance.
The attending physician must verify that all
				requirements of the Act have been met before prescribing or dispensing
				life-ending medication. The attending physician is responsible for ensuring
				that copies of all required forms are received by the Department. The attending
				physician must ensure that each original, completed form is retained in the
				qualified patient's medical record. Copies of required forms must be filed
				within 30 days after the date the prescription for life-ending medication is
				written, unless otherwise specified.
B.
Request for Medication to End My
				Life in a Humane and Dignified Manner.
The Request for Medication to End
				My Life in a Humane and Dignified Manner Form must be used for all written
				requests for life-ending medication. This form must be completed by the
				competent patient and two witnesses no sooner than 15 days following the
				patient's first oral request for life-ending medication, in accordance with
				22 MRS
				§§2140(5) and
				2140(24).A
				copy of the completed form must be provided to the qualified patient.
1.
Witnesses.
The qualified
				patient's signature on this form must be witnessed by at least two individuals
				who, in the presence of the qualified patient, attest that to the best of their
				knowledge and belief, the patient is competent, is acting voluntarily, and is
				not being coerced to sign the request.
a. One
				witness must be a person who is not:
i. A
				relative of the patient by blood, marriage, or adoption;
ii. A person who at the time the form is
				signed would be entitled to any portion of the estate of the patient upon
				death, under any will or by operation of any law; or
iii. An owner, operator or employee of a
				health care facility where the patient is receiving medical treatment or is a
				resident.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 15 - DEATH WITH DIGNITY ACT REPORTING RULE › Section 146-15-4 - Reporting And Record Retention

Current through 2024-29, July 17, 2024
A.
Reporting
1. Reporting must be
				in the manner prescribed by the Department, using the forms specified in this
				rule. Copies of the forms may be accessed at the Department's Data Research and
				Vital Statistics website at
http://www.maine.gov/dhhs/mecdc/public-health-systems/data-research/vital-records/forms/index.shtml
,
				or by request to the State Registrar.
2. Copies of completed forms must be sent via
				postal mail to the following address or submitted to the State Registrar
				electronically by encrypted email. Fax filing of reports is not accepted under
				this rule.
DHHS -Office of Data, Research, and Vital Statistics
Attn: State Registrar
11 State House Station
220 Capitol Street
Augusta, Maine 04333-0011
3. All forms must be completed in accordance
				with the Act and this rule. Unless otherwise specified, all forms must be
				submitted to the State Registrar no later than 30 days after the date the
				prescription for life-ending medication is written. The Department will contact
				the qualified patient's attending physician when it appears that any required
				form has not been filed.
4. The
				Department will collect information from attending physicians who have
				prescribed or dispensed life-ending medication to ensure compliance with the
				Act and this rule, and for use in assembling an annual statistical report as
				required by the Act. Required information will include any information
				requested on the forms prescribed by the Department and specified in this rule.
				Additionally, the Department may request from an attending physician any other
				information reasonably necessary to determine compliance with the Act and this
				rule.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 16 - GENDER MARKER ON BIRTH RECORD RULE › Section 146-16-1 - DEFINITIONS

Current through 2024-29, July 17, 2024
A.
Definitions.
For purposes of
				this rule, the following terms shall have the meanings set forth below:
1.
Applicant
means a person
				seeking the issuance or amendment of a birth record.
2.
Gender marker
means the
				designation of the registrant's sex on a birth record, indicated as male,
				female, undetermined, or X.
3.
X
means a gender marker on a birth record that is not exclusively
				male or female. X includes nonbinary, intersex and unspecified.
4.
Registrant
means the
				individual(s) to whom the birth record pertains.
5.
State Registrar
means the
				State Registrar, Deputy Registrar, or other designee of the State
				Registrar.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 16 - GENDER MARKER ON BIRTH RECORD RULE › Section 146-16-3 - RIGHT TO APPEAL

Current through 2024-29, July 17, 2024
A. An applicant
				whose request to designate X on a birth record at birth, or whose request for a
				new birth record to be issued under this rule has been denied, has 60 calendar
				days from the date of receipt of that decision, to request an administrative
				hearing. The applicant must state the adverse decision in the request for an
				administrative hearing.
B. The
				request for an administrative hearing must be in writing and addressed to the
				State Registrar at the Maine Center for Disease Control and Prevention - Office
				of Data, Research and Vital Statistics (DRVS). Issues that are not raised by
				the applicant through this written request for an administrative hearing are
				waived in subsequent appeal proceedings. The request for administrative hearing
				may not be amended to add further issues. When the Department receives a timely
				request for an administrative hearing, the Department will complete the Hearing
				Report for the Office of Administrative Hearings.
C. The DHHS Office of Administrative Hearings
				shall notify the applicant and DRVS in writing of the date, time and place of
				the hearing, and shall designate a presiding officer. Applicants will be given
				notice of the scheduled hearing date in advance of at least 20 calendar days
				from the mailing date. The hearing shall be held in conformity with the
Maine Administrative Procedure Act
,
				5 MRS Sec.8001
et seq
. and the
Administrative Hearings
				Regulations
, 10-144 CMR Ch. 1.
D. The Department and the applicants may be
				represented by others, including legal counsel, and may request or subpoena
				persons to appear at the hearing where they can be expected to present
				testimony or documents relating to issues at the hearing. The presiding Officer
				shall issue a written decision and findings of fact to the applicant and
				provide a copy to the Department.
E. If an applicant is dissatisfied with the
				decision, an appeal may be taken to the Superior Court, pursuant to the
Maine Rules of Civil Procedure
, Rule 80C and the
Maine
				Administrative Procedure Act
.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 146 - OFFICE OF DATA, RESEARCH AND VITAL STATISTICS › Chapter 16 - GENDER MARKER ON BIRTH RECORD RULE › Section 146-16-4 - VITAL RECORD RULE ADMINISTRATION

Current through 2024-29, July 17, 2024
In the event of conflict between this rule and any other
				  rules administered by DRVS, the terms of this rule supersede other rules and
				  shall apply.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 148 - OFFICE OF CHILD AND FAMILY SERVICES › Chapter 1 - CHILD AND ADULT CARE FOOD PROGRAM POLICY MANUAL NONDISCRIMINATION NOTICE › Section 148-1-I - INTRODUCTION › Subsection 148-1-I-A - INTRODUCTION

Current through 2024-29, July 17, 2024
The Child and Adult Care Food Program (C.A.C.F.P.) is part
					 of Section 17 of the National School Lunch Act,. as amended. The program is
					 designed to provide assistance to non-residential Child Day Care and Head Start
					 facilities serving preschool and certain school age children, including
					 handicapped.
In 1988, Congress amended 'Section 17 to include
					 participation of noninstitutionalized functionally impaired adults or persons
					 60 years of age or older who receive non-residential care in Adult Day Care
					 Centers.
The program is open to any licensed or certified, public or
					 private, non-profit, IRS tax exempt organization providing day care services to
					 children or adults who are not maintained in residence. This includes child day
					 care centers, head start centers, outside-school-hours centers, child day care
					 homes, and adult day care centers. Licensed or certified proprietary centers
					 may participate in the C.A.C.F.P. if they receive compensation under either
					 Title XIX or under Title XX of the Social Security Act for at least 25% of the
					 enrolled children or adults in attendance on a day-to-day basis.
The Department of Human Services is designated by the
					 Governor of the State of Maine as the State agency responsible for
					 'Administering the U.S.D.A. Child and Adult Care Food Program (C.A.C.F.P.). The
					 program is intended to enable child day care facilities, head start facilities
					 and adult day care centers to Integrate a nutritious food service with
					 organized non-residential care services for enrolled
					 individuals.
Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 148 - OFFICE OF CHILD AND FAMILY SERVICES › Chapter 1 - CHILD AND ADULT CARE FOOD PROGRAM POLICY MANUAL NONDISCRIMINATION NOTICE › Section 148-1-I - INTRODUCTION › Subsection 148-1-I-B - PURPOSE OF THE MANUAL

Current through 2024-29, July 17, 2024
The purpose of this manual is to clarify the interpretation
					 of, and to adopt as the policy of the State of Maine, those sections and
					 subsections of the Federal Register which are concerned with the rules and
					 regulations pertaining to the various aspects of the Child and Adult Care Food
					 Program ( 7 CFR Part 226 ). Where the need arises and where allowed or required
					 by regulation,, this manual is also a statement of policy as promulgated by the
					 Maine Department of Human Services relative to the various aspects of the Child
					 and Adult Care Food Program.
Questions or requests for assistance regarding any portion
					 of this manual should be addressed in writing to:
Department of Human Services Child and Adult Care Food
					 Program Bureau of Child and Family Services State House, Station 11 Augusta,
					 Maine 04333 Tel. # 287-5060