Iowa Administrative Code › Agency 193 - Professional Licensing and Regulation Bureau › Chapter 13 - Public Records and Fair Information Practices › Rule 193-13.14 - Other Groups of Records

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes groups of records maintained by the agency
				other than record systems as defined in rule
				193-13.1 (17A,22). These records
				are routinely available to the public. However, the agency's files of these
				records may contain confidential information. In addition, the records listed
				in rule 193-13.13 (17A,22) may contain
				information about individuals. Records are paper and electronic and may be
				stored in automated data processing systems. The bureau's records retention
				schedule shall permit the destruction of paper records once the records are
				converted to an electronic format.
(1)
			 Rule-making records. Rule-making records may contain information about
			 individuals making written or oral comments on proposed rules. This information
			 is collected pursuant to Iowa Code section
			 17A.4. This information is not
			 generally stored in an automated data processing system, although rule-making
			 dockets may also be found on the board's website.
(2) Board records. Agendas, minutes, and
			 materials presented to the board members in preparation for board meetings are
			 available from the office of the board, except those records concerning closed
			 sessions which are exempt from disclosure under Iowa Code section
			 21.5(4). Board
			 records contain information about people who participate in meetings. This
			 information is collected pursuant to Iowa Code section
			 21.3. This information is not
			 stored in an automated data processing system, although minutes and other
			 information may be found on the board's website.
(3) Publications. News releases, annual
			 reports, project reports, agency newsletters, and other publications are
			 available from the office of the board. Information concerning examinations and
			 registration is available from the board office. Agency news releases, project
			 reports, and newsletters may contain information about individuals, including
			 agency staff or members of agency councils or committees. This information is
			 not stored in an automated data processing system, although some board
			 publications may be found on the board's website.
(4) Appeal decisions and advisory opinions.
			 All final orders, decisions and opinions are open to the public except for
			 information that is confidential according to subrule 13.12(2),
			 paragraphs
"b"
and
"c."
These records may
			 contain information about individuals collected under the authority of Iowa
			 Code sections 542.10,
			 542B.21,
			 543B.29,
			 543D.17,
			 544A.13,
			 544B.15,
			 and
			 544C.9.
(5) Policy manuals. The agency employees'
			 manual, containing the policies and procedures for programs administered by the
			 agency, is available in the office of the agency. Policy manuals do not contain
			 information about individuals.
(6)
			 Other records. All other records that are not exempted from disclosure by
			 law.
(7) Waivers. Requests for
			 waivers, board proceedings and rulings on such requests, and reports prepared
			 for the administrative rules committee and others.
(8) Declaratory orders.
(9) Rule-making initiatives. All boards
			 maintain both paper and electronic records on rule-making initiatives in
			 accordance with Executive Order Numbers 8 and 9.
(10) Personnel records of board staff and
			 board members which may be confidential pursuant to Iowa Code section
			 22.7(11).
			 The agency maintains files containing information about employees, families and
			 dependents, and applicants for positions with the agency. The files may include
			 payroll records, biographical information, medical information relating to
			 disability, performance reviews and evaluations, disciplinary information,
			 information required for tax withholding, information concerning employee
			 benefits, affirmative action reports, and other information concerning the
			 employer-employee relationship.
(11) General correspondence, reciprocity
			 agreements with other states, and cooperative agreements with other
			 agencies.
(12) Administrative
			 records. These records include documents concerning budget, property inventory,
			 purchasing, yearly reports, office policies for employees, time sheets, and
			 printing and supply requisitions.
(13) Subdivided land filings and related
			 correspondence collected pursuant to Iowa Code chapter 543C.
(14) Time-share filings and related
			 correspondence collected pursuant to Iowa Code chapter 557A.
(15) All other records that are not
			 confidential by law.