reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 14 - Supplemental Nutrition Assistance Program (SNAP) Policy Manual › Chapter 35 - Disaster SNAP (D-SNAP) › Rule 18-14-35.7 - Benefit Period

Current through June 25, 2024
A. Once a D-SNAP
				operation is authorized, there will be a benefit period approved by
				FNS.
B. The benefit period
				generally begins on the date of the disaster or the date of any mandatory
				evacuations following the disaster.
C. Disaster-related expenses may be counted
				during this period.
D. The benefit
				period is important in determining household composition, income, expenses, and
				resources for D-SNAP eligibility.
Robert T. Stafford
				  Disaster Relief and Emergency Assistance Act; Food and Nutrition Act of 2008
				  (as amended)
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 14 - Supplemental Nutrition Assistance Program (SNAP) Policy Manual › Chapter 35 - Disaster SNAP (D-SNAP) › Rule 18-14-35.8 - Verification

Current through June 25, 2024
A. Verification rules are relaxed during
				D-SNAP to ease administrative burden.
B. However, identity must be
				verified.
C. Residency and loss or
				inaccessibility to liquid resources or income should be verified when
				possible.
D. Household composition
				and food loss can be verified if questionable.
Robert T. Stafford
				  Disaster Relief and Emergency Assistance Act; Food and Nutrition Act of 2008
				  (as amended)
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 14 - Supplemental Nutrition Assistance Program (SNAP) Policy Manual › Chapter 35 - Disaster SNAP (D-SNAP) › Rule 18-14-35.9 - Benefit Amount

Current through June 25, 2024
A. Households that
				may not normally be eligible to participate in SNAP may be eligible for
				D-SNAP.
B. Eligible households will
				receive a full month's benefits equal to the maximum benefit for the household
				size.
C. The benefit amount for
				D-SNAP is updated annually and is published on the FNS website.
Robert T. Stafford
				  Disaster Relief and Emergency Assistance Act; Food and Nutrition Act of 2008
				  (as amended)
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 14 - Supplemental Nutrition Assistance Program (SNAP) Policy Manual › Chapter 35 - Disaster SNAP (D-SNAP) › Rule 18-14-35.10 - Participation in Other FNS Programs

Current through June 25, 2024
A household is not eligible to participate in D-SNAP if it is
				  already being served by another disaster household distribution of USDA Foods,
				  such as The Emergency Food Assistance Program (TEFAP).
7 CFR §
											250.69(b);
				  7 CFR §
										250.70(b);
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Section 18-15-1-1-1 - CSBG Administrative Information

Current through June 25, 2024
1.1. Identify
				  whether this is a one-year or a two-year plan. [x]
One-Year
[]
Two-Year
1.1a. Provide the
				  federal fiscal years this plan covers:
Year One
:
2024
Year Two
: Click or tap here to enter
					 text.
GUIDANCE:
If a state indicates
								  "One-Year" under 1.1., they will only have to provide a response for "Year
								  One".
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Section 18-15-1-1-2 - State Legislation and Regulation

Current through June 25, 2024
2.1.
CSBG
				  State Legislation:
State has a statute authorizing CSBG. []
Yes
[x]
No
2.2.
CSBG State Regulation:
State has regulations for CSBG. []
Yes
[x]
No
2.3.
Legislation/Regulation
				  Document:
Attach the legislation and/or regulations or provide a
				  hyperlink(s) to the documents indicated under Items 2.1. and/or Item 2.2.
N/A
GUIDANCE:
The labeling of all
								  attachments should include the question number for which the document provides
								  supplementary information, the question heading, and the type of document
								  provided. As an example, a state statutory document could be labeled as: 2.3.
								  Legislation/Regulation Document, Washington D.C. Statute
2.4.
State Authority:
Select a
				  response for each of the following items about the state statute and/or
				  regulations authorizing CSBG:
2.4a.
				  Authorizing Legislation: State legislature enacts authorizing legislation or
				  amendments to an existing authorizing statute last federal fiscal year. []
Yes
[x]
No
2.4b.
Regulation Amendments:
State established or amended regulations for CSBG last federal fiscal year. []
Yes
[x]
No
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Section 18-15-1-1-6 - Organizational Standards for Eligible Entities

Current through June 25, 2024
Note:
Reference IM 138, State Establishment of
					 Organizational Standards for CSBG Eligible Entities, for more information on
					 Organizational Standards. Click HERE for IM 138.
6.1.
Choice of Standards:
Confirm whether the state will implement the CSBG Organizational Standards
				  Center of Excellence (COE) organizational standards (as described in IM 138) or
				  an alternative set during the federal fiscal year(s) of this planning period.
				  [Select one]
[] COE CSBG Organizational Standards
[x] Modified version of COE CSBG Organizational
					 Standards
[] Alternative set of organizational standards
Note:
Item 6.1. pre-populates the Annual
					 Report, Module 1, Item D.1.
6.1a.
Modified Organizational Standards:
In the case that the state is
				  requesting to use modified COE-developed organizational standards, provide the
				  proposed modification for the FFY of this planning period including the
				  rationale.
The State will use a modified version of the
					 COE-developed organizational standards to comply with state policies already in
					 place. Mississippi uses a "Community Strengths and Needs Assessment" instead of
					 the term "community assessment". The modified COE-developed organizational
					 standards are:
Standard 3.1- The organization will conduct a
					 community needs assessment yearly.
Standard 5.5- The board fills vacancies as set out in
					 its bylaws and state board policy.
Standard 9.4- The organization submits the Annual
					 report to MDHS-DCS.
6.1b.
Alternative Organizational
				  Standards:
If using an alternative set of organizational standards,
				  attach the complete list of alternative organizational standards.
6.1c.
Alternative Organizational
				  Standards:
If using an alternative set of organizational standards:
1) provide any changes from the last set
				  provided during the previous State Plan submission;
2) describe the reasons for using alternative
				  standards; and
3) describe how they
				  are at least as rigorous as the COE- developed standards.
[x] There were no changes from the previous State Plan
					 submission
Provide reason for using alternative standards Click or tap
					 here to enter text.
Describe rigor compared to COE-developed Click or tap here
					 to enter text.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Section 18-15-1-1-7 - State Use of Funds

Current through June 25, 2024
Eligible Entity Allocation (90 Percent Funds)
[Section 675C(a) of the CSBG Act]
7.1.
Formula:
Select the method (formula) that best describes the
				  current practice for allocating CSBG funds to eligible entities. [Check one and
				  narrative where applicable]
[] Historic
[] Base + Formula
[x] Formula Alone
[] Formula with Variables
[] Hold Harmless + Formula
[] Other
7.1a.
Formula Description:
Describe the current practice for allocating
				  CSBG funds to eligible entities.
The State allocates CSBG funds by the following formula:
					 Using the latest Census data, the number of persons in poverty by county is
					 divided by the state total of persons in poverty to get a percentage for each
					 county. The percentage is multiplied by the "90 percent of the total state
					 allocation" to determine the amount of funds for each county. Each eligible
					 entity receives the amount of funds for the counties it serves.
7.1b.
Statute:
Does a
				  state statutory or regulatory authority specify the formula for allocating "not
				  less than 90 percent" funds among eligible entities?
[]
Yes
[x]
No
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Section 18-15-1-1-8 - State Training and Technical Assistance

Current through June 25, 2024
8.1.
Training and Technical Assistance Plan:
Describe the state's plan
				  for delivering CSBG- funded training and technical assistance to eligible
				  entities under this State Plan by completing the table below. Add a row for
				  each activity: indicate the timeframe; whether it is training, technical
				  assistance, or both; and the topic. (CSBG funding used for this activity is
				  referenced under item 7.9a., Use of Remainder/Discretionary Funds.)
Note:
This information is associated with
					 State Accountability Measure 3Sc and pre-populates the Annual Report, Module 1,
					 Table F.1.
Training and Technical Assistance - Year
					 One
Planned
								  Timeframe
Training, Technical
								  Assistance, or Both
Topic
Brief Description of
								  "Other"
Ongoing/Multiple Quarters
Technical Assistance
Organizational Standards -General
Ongoing/Multiple Quarters
Both
Reporting
Ongoing/Multiple Quarters
Training
Other
Policy
Ongoing/Multiple Quarters
Both
Technology
NOTE: ADD-A-ROW FUNCTION -
States can add rows for each additional training. To add a row within
					 this form: highlight the row and then select the plus sign (+) at the end of
					 the row. Brief Description of "Other" allows for 500
					 characters.
Training and Technical Assistance - Year
					 Two
Planned Time
								  frame
Training, Technical
								  Assistance, or Both
Topic
Brief Description of
								  "Other"
Choose an item.
Choose an item.
Choose an item.
NOTE: ADD-A-ROW FUNCTION -
States can add rows for each additional training. To add a row within
					 this form: highlight the row and then select the plus sign (+) at the end of
					 the row. Brief Description of "Other" allows for 500
					 characters.
8.1a.
Training and Technical Assistance Budget:
The planned budget for
				  the training and technical assistance plan (as indicated in the
				  Remainder/Discretionary Funds table in item 7.9):
Year One: $221,900 Year Two:
Click or tap here
					 to enter text.
8.1b.
Training and Technical Assistance Collaboration:
Describe how the
				  state will collaborate with the State Association and other stakeholders in the
				  planning and delivery of training and technical assistance.
The State will partner with the State Association to
					 conduct annual training conference for eligible entities. Regional T&TA
					 providers, OCS, NASCSP and individual consultants will be invited to provide
					 training. The State Association will assist with T&TA for eligible entities
					 and provide training for front-line staff.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Section 18-15-1-1-11 - Eligible Entity Tripartite Board

Current through June 25, 2024
11.1.
Tripartite Board Verification:
Verify which of the following
				  measures are taken to ensure that the state verifies CSBG Eligible Entities are
				  meeting Tripartite Board requirements under Section 676B of the CSBG Act.
				  [Check all that applies and narrative where applicable]
[x] Attend Board meetings
[x] Organizational Standards Assessment
[] Monitoring
[x] Review copies of Board meeting minutes
[x] Track Board vacancies/composition
[x] Other
Provide Board training
11.2.
Tripartite Board
				  Updates:
Provide how often the state requires eligible entities (which
				  are not on TAPs or QIPs) to provide updates regarding their Tripartite Boards.
				  This includes but is not limited to copies of meeting minutes, vacancy alerts,
				  changes to bylaws, low-income member selection process, etc. [Select one and
				  narrative where applicable]
[] Annually
[] Semiannually
[] Quarterly
[x] Monthly
[] As It Occurs
[] Other Click or tap here to enter text.
11.3.
Tripartite Board Representation
				  Assurance:
Describe how the states will verify that eligible entities
				  have policies and procedures by which individuals or organizations can petition
				  for adequate representation on an eligible entity's Tripartite Board as
				  required by the assurance under Section 676(b)(10) of the CSBG Act.
The State has a Board Policy in place to ensure this
					 requirement. The Board Policy is given to all entities and the State conducts
					 reviews of eligible entity bylaws to ensure bylaws have policies for tripartite
					 board representation.
11.4.
Tripartite Board Alternative
				  Representation:
Does the state permit public eligible entities to use,
				  as an alternative to a Tripartite Board, "another mechanism specified by the
				  state to assure decision-making and participation by low-income individuals in
				  the development, planning, implementation, and evaluation of programs" as
				  allowed under Section 676B(b)(2) of the CSBG Act? []
Yes
[x]
No
11.4a. If yes, describe the
				  mechanism used by public eligible entities as an alternative to a Tripartite
				  Board. Click or tap here to enter text.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Section 18-15-1-1-12 - Individual and Community Income Eligibility Requirements

Current through June 25, 2024
12.1.
Required Income
				  Eligibility:
Provide the income eligibility threshold for services in
				  the state. [Select one item below and numeric response where applicable.]
[x] 125% of the HHS poverty line
[] X % of the HHS poverty line (fill in the threshold):
					 Click or tap here to enter text.
[] Varies by eligible entity Click or tap here to enter
					 text.
GUIDANCE:
Under Varies by eligible
								  entity, provide the threshold and the reason that it varies by entity.
12.1a.
				  Describe any state policy and/or procedures for income eligibility, such as
				  treatment of income and family/household composition.
Individuals requesting assistance must complete an
					 application to determine eligibility. The application process involves a case
					 management approach. This approach is an interaction between the client and a
					 caseworker. The caseworker obtains vital information about the social and
					 economic conditions of the household to identify needs. It also helps to
					 identify households that are at risk or in crisis, so that a service plan can
					 be developed to assist household to become stable and self-sufficient. Elderly
					 and disabled individuals are not required to participate in case management.
					 Applications are entered into the Virtual ROMA 2 system which determines income
					 eligibility.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Section 18-15-1-1-13 - Results Oriented Management and Accountability (ROMA) System

Current through June 25, 2024
13.1.
Performance Measurement
				  System:
Identify the performance measurement system that the state and
				  all eligible entities use, as required by Section 678E(a) of the CSBG Act and
				  the assurance under Section 676(b)(12) of the CSBG Act. [Select one]
Note:
This response will also link to the
					 corresponding assurance, Item 14.12. and will pre-populate the Annual Report,
					 Module 1, Item I.1.
[x] The Results Oriented Management and Accountability
					 (ROMA) System
[] Another performance management system that meets the
					 requirements of Section 678E(b) of the CSBG Act
[] An alternative system for measuring performance and
					 results
13.1a.
ROMA
				  Description:
If ROMA was chosen in Item 13.1, describe the state's
				  written policies, procedures, or guidance documents on ROMA.
The State requires entities as part of their annual
					 subgrant for funding to submit logic models and NPIs which follow the ROMA
					 process. Guidance is provided in the NOFA package sent to
					 entities.
13.1b.
Alternative System Description:
If an alternative system was
				  chosen in Item 13.1, describe the system the state will use for performance
				  measurement. Click or tap here to enter text.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Attachment - ATTACHMENT › Attachment - LETTER OF DESIGNATION

Current through June 25, 2024
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						Here To View Image
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						Here To View Image
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Attachment - ATTACHMENT › Attachment - 2023 CSBG AND LIHEAP PUBLIC HEARING AGENDA

Current through June 25, 2024
Click
						Here To View Image
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Attachment - ATTACHMENT › Attachment - PUBLIC COMMENT

Current through June 25, 2024
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						Here To View Image
Click
						Here To View Image
Click
						Here To View Image
Click
						Here To View Image
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Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Attachment - ATTACHMENT › Attachment - TENTATIVE FFY 2024 ALLOCATIONS

Current through June 25, 2024
These levels are dependent on the Federal CSBG
									 award at the FFY 2023 level. Adjustments will be made once the final FFY 2024
									 awards are known.)
Eligible Entities
Estimated Allocation
AJFC CAA
$597,757
Bolivar County CAA
$244,537
Central Mississippi
$745,567
Coahoma Opportunities
$173,893
Community Action of South MS
$864,031
Hinds County HRA
$969,454
LIFT, Inc
$941,196
Mid-State Opportunity Inc.
$691,225
Multi-County CSA
$918,373
Northeast MS CS
$548,850
PRVO, Inc.
$1,462,876
Prairie Opportunity, Inc.
$853,163
South Central CAA
$571,674
Southwest MS Opportunity
$366,262
Sunflower-Humphreys CP
$234,756
WWISCAA, Inc.
$684,704
Total
$10,868,318
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 15 - Division of Community Services › Chapter 1 - Community Services Block Grant (CSBG) › Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan › Attachment - ATTACHMENT › Attachment - PROGRAM, FISCAL MONITORING AND AUDIT

Current through June 25, 2024
Statutory reference 2605 (b)(10)
Fiscal, Accounting and Tracking
						Requirements
The State requires Subgrantees requesting CSBG funds to
						submit Monthly Cost Worksheets in Smartsheet. These Cost Worksheets show
						expenditures such as Case Management, Supportive Services and Administration
						(by cost category and line items). Subgrantees are required to submit Claim
						Support Forms (to request funds) based on current needs. Federal funds made
						available to the State under this title will disburse administrative and
						programmatic funds to Subgrantees in accordance with the CSBG Act, and the
						overall contractual allocation for each subgrantee regulates the maximum
						allowable expenditures. The expenditures and drawdowns are processed in the
						MDHS-Division of Procurement Services. The SF-425 Federal Fiscal Reports (FFR)
						are generated in the MDHS-Division of Budgets & Accounting as well as the
						monthly reports for DCS verification and tracking. Documentation from Virtual
						ROMA will be required to support costs reflected on Cost Worksheets and Claims
						Support Forms as a means to adhere to mandates by Division of Monitoring to
						monitor costs reported for the month. Procedural manuals are in place which
						covers a range of fiscal and accounting rules and regulations with which
						Subgrantees must comply. Also, to further account for LIHEAP federal funds, 15
						of 16 DCS Subgrantees use the same accounting software, GMS, which allows
						tracking through Virtual ROMA. It allows easy access in training new personnel,
						as well as existing personnel in the effective use of the GMS software and DCS
						requirements.
Subgrantees are required to have and submit an annual
						audit performed annually by an independent Certified Public Accountant. Also,
						the State complies with the Single Audit Act requirement.
The State continuously provides training and technical
						assistance to the subgrantees on program and fiscal management to enhance
						program compliance and quality service delivery to eligible households, and
						special training for new staff to ensure program compliance.
Subgrants will be monitored bi-annually by the Division
						of Monitoring. Periodic reviews to the subgrantee, both announced and
						unannounced will be conducted by the Division of Community Services.
The Director of Monitoring reviews audit findings and
						forward them to the Division of Community Services and the Monitoring
						Supervisor. Audit findings are placed on a spreadsheet and addressed during
						monitoring visits with the entity and addressed on the monitoring
						report.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 1 - Introduction › Rule 18-17-1.1 - Legal Authority

Current through June 25, 2024
CCDF is authorized under the CCDBG which was enacted under
				  the Omnibus Budget Reconciliation Act of 1990. The CCDBG Act was amended and
				  reauthorized by the Personal Responsibility and Work Opportunity Act of 1996,
				  and again by the CCDBG Act of 2014.
45 CFR
				  98; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 1 - Introduction › Rule 18-17-1.2 - Purpose

Current through June 25, 2024
The CCDBG enhanced the statutory purposes of the CCDF program
				  to better balance the dual purposes of promoting children's healthy development
				  and school success and to support parents who are working, in training, or
				  pursuing education:
A. To allow each
				State maximum flexibility in developing child care programs and policies that
				best suit the needs of children and parents within that State;
B. To promote parental choice to empower
				working parents to make their own decisions regarding the child care services
				that best suits their family's needs;
C. To encourage States to provide consumer
				education information to help parents make informed choices about child care
				services and to promote involvement by parents and family members in the
				development of their children in child care settings;
D. To assist States in delivering
				high-quality, coordinated early childhood care and education services to
				maximize parents' options and support parents trying to achieve independence
				from public assistance;
E. To
				assist States in improving the overall quality of child care services and
				programs by implementing the health, safety, licensing, training, and oversight
				standards established in this subchapter and in State law (including State
				regulations);
F. To improve child
				care and development of participating children; and
G. To increase the number and percentage of
				low-income children in high-quality child care settings.
45 CFR
				  98.1 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 1 - Introduction › Rule 18-17-1.3 - Non-Discrimination Statement

Current through June 25, 2024
Individuals shall not be discriminated against on the basis
				  of race, color, national origin, religion, sex, age, sexual orientation, gender
				  identity, or disability in the provision of child care
				  services.
45 CFR
				  98.20(b)(1); Miss. Code Ann.
				  §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 1 - Introduction › Rule 18-17-1.4 - Organizational Structure of CCPP

Current through June 25, 2024
The Governor of Mississippi has appointed MDHS as the Lead
				  Agency of the CCDBG. As Lead Agency, MDHS has primary responsibility for
				  compliance with all requirements of the grant, and for administering, and
				  coordinating all functions of the grant.
45 CFR
				  98.10; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: October
				  2021
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 1 - Introduction › Rule 18-17-1.5 - Contents of the CCPP Policy Manual

Current through June 25, 2024
The CCPP Policy Manual is divided into chapters which contain
				  the following material:
1. Introduction
				- Summarizes general information pertaining to the Child Care Payment Program
				(CCPP).
2. Definitions - Provides
				the meaning to CCPP terminologies.
3. Priority Populations - Describes the
				referred groups of individuals who are given priority within the
				CCPP.
4. Parent Application Process
				- Outlines the parent procedures for submitting an application for child care
				services through CCPP.
5. Parent
				Eligibility Requirements - Describes all federal and program eligibility
				requirements for participating in the CCPP.
6. Registration and Co-Payment Fees -
				Provides guidance for the CCPP providing registration fees and parents paying
				co-payment fees.
7. Provider
				Application Process - Outlines the federal and program policies and procedures
				that child care providers must follow when participating in the CCPP.
8. Approved Provider Process and Procedures -
				Provides program policies and procedures for child care providers participating
				in the CCPP.
9. Program Compliance
				- Describes possible CCPP violations and the consequences associated with the
				violations, and agency efforts to ensure compliance with program
				requirements.
10. Child Care
				Consumer Education - Summarizes the details and information displayed on the
				consumer education website.
45 CFR
				  98; Miss. Code Ann. §
										43-1-2(4),
				  43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 3 - Priority Populations › Rule 18-17-3.1 - Priority Populations

Current through June 25, 2024
A term used to refer to a population with shared
				  characteristics and identify the order in which applications will be processed
				  in the event that funding is inadequate to serve all applicants. Priority
				  Populations include:
A. Temporary
				Assistance for Needy Families (TANF) recipients,
B. Transitional Child Care (TCC)
				recipients,
C. Homeless children,
				as defined by McKinney-Vento Act,
D. Children meeting the definition of
				Protective Service as identified in chapter 2 of this document. (up to 85% of
				the SMI),
E. Teen parents meeting
				the work and/or educational requirements,
F. Special needs populations, these clients
				include (up to 85% of the SMI):
1) Children
				with documented special needs or
2)
				Parent(s) with a documented disability
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 3 - Priority Populations › Rule 18-17-3.2 - Eligibility Guidelines by Priority Group

Current through June 25, 2024
The Eligibility Guidelines for Priority Group are:
A. TANF and TCC clients
:
1) Not required to complete a Child Care
				Payment Program (CCPP) application form.
2) Eligibility for CCPP is determined by the
				Mississippi Department of Human Services (MDHS) full or part-time
				care.
3) Must meet TANF/TCC
				eligibility requirements.
4)
				Receive a certificate based on the referral date entered by the MDHS TANF/TCC
				Case Manager
5) Parent is required
				to comply with all of the requirements for the TANF/TCC program in order to
				remain eligible for child care assistance beyond the 12-month eligibility
				period.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 4 - Parent Application Process › Rule 18-17-4.1 - Parent Application Process

Current through June 25, 2024
The Division of Early Childhood Care and Development (DECCD)
				  accepts applications throughout the year. When funding is available, eligible
				  families shall be served on a first-come, first-serve basis by date of
				  application. When funding is not available, eligible families shall be added to
				  the waitlist.
A. Client referrals from
				Temporary Assistance for Needy Families (TANF), Transitional Child Care (TCC),
				are accepted throughout the year from Mississippi Department of Human Services
				(MDHS) staff. Referrals for children experiencing homelessness and children
				involved with the Mississippi Department of Child Protection Services (MDCPS)
				are accepted throughout the year from case managers. Families experiencing
				homelessness may also complete a standard application without being referred by
				an approved agency.
B. Applications
				must be completed online on the consumer education website. Parents, not
				providers, must fill out the application; however, providers may make computers
				available to parents for the completion of the application. Parents may visit
				any child care resource and referral center to receive technical assistance in
				applying for child care services. In addition, parents requiring technical
				assistance in completing the application may contact DECCD.
C. A paper application and related forms are
				available on the Lead Agency's website for Spanish and Vietnamese speaking
				individuals. In addition, Spanish translators may be available by appointment
				for Spanish-speaking parents by contacting DECCD.
D. The applicant may be the biological or
				adoptive parent, or a designated guardian serving
in loco
				parentis
.
45 CFR
				  98.30;
				  45 CFR 98.31;
				  45 CFR
				  98.33; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: May
				  2023
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 4 - Parent Application Process › Rule 18-17-4.2 - Before Initiating Application

Current through June 25, 2024
A. An eligibility
				checklist that includes a list of the required documentation to complete the
				application process is available on the consumer education website for parents
				to review.
B. Parents must select a
				child care provider prior to submitting an online application. Parents may
				search for an approved provider by name, type, city, county, or zip code on the
				consumer education website. No payments will be issued for child care provided
				before a provider becomes an approved provider.
45 CFR
				  98.47;
				  45 CFR 98.33;
				  45 CFR
				  98.30; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 4 - Parent Application Process › Rule 18-17-4.3 - Initiating Application

Current through June 25, 2024
A. Applications
				should be submitted through the Child Care Payment System (CCPS) found on the
				consumer education website. The application must be completed and submitted
				before MDHS can review the application for eligibility. Applications submitted
				in Spanish or Vietnamese must be mailed to DECCD or delivered to the State
				Office or any Child Care Resource & Referral site.
B. All applicants are required to submit a
				current email address, address, and telephone number so MDHS eligibility
				workers can contact the applicant if necessary. All notices will be sent to the
				email address provided.
C. All
				required supporting documents must be submitted within sixty (60) calendar days
				of submitting an application. If the documents are not submitted within that
				timeframe, the application will be considered abandoned, and will be deleted
				from the CCPS. The applicant will need to start a new application if child care
				is still needed.
45 CFR
				  98.33; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised:
				  May2023
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 4 - Parent Application Process › Rule 18-17-4.4 - After Submitting Application

Current through June 25, 2024
A. Document
				Submission - Parents must include the application number on all documents
				submitted to MDHS. If the application number is not clearly legible on
				necessary documents, MDHS will attempt to match the document to the correct
				application but shall deny the application for lack of documentation if unable
				to determine a positive match.
B.
				Parents must submit all required documentation by mail, fax, or document
				upload. The parent may submit any required documents in person to the MDHS
				State Office, attention DECCD. In addition, local Child Care Resource and
				Referral sites can assist parents with application submission and document
				upload.
45 CFR
				  98.33; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: May
				  2023
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 4 - Parent Application Process › Rule 18-17-4.5 - Notices from DECCD to Applicant

Current through June 25, 2024
A.
				Acknowledgment/Request for Documents: After the parent/guardian completes and
				submits his/her CCPP application, he/she is immediately notified of the
				required documents needed to determine eligibility. The applicant will have
				sixty (60) calendar days to submit the required documents needed to determine
				eligibility. DECCD will issue the following notices reminding the applicant to
				submit required documents.
B.
				Request for Information: If the required documents have not been submitted when
				the caseworker initially reviews the case, the parent/guardian will be sent a
				request for information notice, notifying the parent/guardian to provide the
				requested documents. This notice will contain the deadline date as well as a
				list of the documents needed to determine eligibility.
C. Reminder: 30-day Notice: On the 30th day
				from the application submission date, if the parent/guardian has not submitted
				all required documents, a 30-day reminder notice will be sent to the
				parent/guardian. This notice will include a list of any missing required
				documents needed to determine eligibility along with the deadline
				date.
D. Denial: 60-day Notice: On
				the 60th day from the application submission date, if the parent/guardian has
				not submitted the documents, the application will be denied for failure to
				provide requested documents. A denial notice will be sent to the
				parent/guardian notifying them of ineligibility. Once the application is
				denied, the parent/guardian may complete and submit a new application, along
				with the required documents needed to determine eligibility, or the applicant
				may appeal the denial through the Administrative Agency Appeal Hearing Process,
				incorporated herein by reference.
45 CFR
				  98.33; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 4 - Parent Application Process › Rule 18-17-4.6 - DECCD Application Processing

Current through June 25, 2024
Applications cannot be approved until the application is
				  complete. No application is complete until all required documentation has been
				  submitted. The applicant must complete the application within sixty (60) days
				  of application submission date.
45 CFR
				  98.33; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 4 - Parent Application Process › Rule 18-17-4.7 - Non-Availability of Funds/Waitlist

Current through June 25, 2024
DECCD accepts applications for child care services throughout
				  the year. When available funds have been exhausted, the following steps will
				  apply:
A. The parent submits an
				application to CCPP.
B. A DECCD
				caseworker will determine eligibility.
C. DECCD will email the parent a notice of
				eligibility or ineligibility.
D.
				The parent will be placed on the waitlist, if eligible.
E. DECCD will send the parent a notice to
				update the application when funding is available.
F. If the parent fails to update the
				application with current documentation within sixty (60) days from the date of
				notice to update, the application will be closed.
G. If the parent updates the application with
				the current documentation within sixty (60) days from the date of notice to
				update, the application will be processed to determine eligibility.
45 CFR
				  98.33; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.1 - Parental Choice

Current through June 25, 2024
Child Care and Development Fund (CCDF) regulations require
				  that child care assistance provided through certificates permit parents to
				  choose from child care categories and be provided information regarding the
				  range of provider options. MDHS makes the following choices available to
				  parents:
A. Child Care Provider
				Categories:
1) Center Based
2) Family Child Care
3) In-Home Care
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.2 - Eligibility Requirements

Current through June 25, 2024
Unless a member of an excepted priority population, a child
				  must meet the following requirements to receive CCDF subsidy:
A. Be under the age of 13 (or under the age
				of 19 with special needs); and
B.
				Reside with a family whose income does not exceed 85% of the State Median
				Income (SMI) for a family of the same size and whose assets do not exceed
				$1,000,000; and
C. Reside with a
				parent(s) who is working, attending a job training program, or enrolled in an
				educational program; and
D. Reside
				with a parent who is a Mississippi resident
45 CFR
				  98.20; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: May
				  2023
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.3 - Proof of Eligibility Requirements

Current through June 25, 2024
Parents/applicants must prove eligibility requirements
				  through the submission of documents. When possible, MDHS will access other
				  documentary evidence in available data bases, however, proof of eligibility
				  requirements is the applicant's responsibility.
A. Social Security Numbers - provision of
				social security numbers is NOT an eligibility requirement, and is strictly
				optional. Eligibility will not be denied due to failure of the parent to
				provide a Social Security Number. Social Security numbers may be used, if
				applicants choose to provide them, to assemble research data sets that do not
				identify individuals or to verify other requirements.
B. If the parent chooses to voluntarily
				provide the Social Security Number, acceptable forms of verification include:
1) Social Security card
2) Tax returns for the previous
				year
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.4 - Documentation

Current through June 25, 2024
A document may serve to prove more than one requirement and
				  need not be submitted more than once. The following is a list of acceptable
				  proof for each requirement:
A. Proof of
				Age (child)
1) Long Form Birth
				Certificate
2) Record of Live Birth
				for children under the age of three (3) months until birth certificate is
				received
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.5 - Income Calculations

Current through June 25, 2024
Income - the total of all countable income, excluding
				  non-countable income (see below) received by the parent(s) or responsible
				  adults of the child.
A. Calculating
				Income - the CCPS calculates income automatically based on documentation
				provided by the applicant and entered into the system by MDHS staff. The
				following business rules are applied for calculations:
1) All income above or less than forty (40)
				hours per week is considered irregular income. Irregular income and commissions
				shall be averaged.
2) For
				commissions and tips, the amount on the check stub or statement from an
				employer shall be averaged over a period of twelve (12) months and added to
				regular work income.
3) Eligibility
				is based on gross income.
4)
				Parents who experience seasonal fluctuations in income must submit income
				documentation at initial application or redetermination which shows the
				increase is seasonal or irregular. A temporary increase in income, even if it
				exceeds the 85 percent of SMI, will not affect the eligibility of the parent.
				Irregular hours of employment, seasonal increase in income, commissions,
				bonuses, and tips are added to regular work income and averaged over a period
				of twelve (12) months.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.6 - Proof of Work/Education or Training (parent/applicant)

Current through June 25, 2024
Parent(s) must work at least twenty-five (25) hours per week;
				  or be enrolled in a full-time educational program; or a combination of both. In
				  two parent families, both parents must meet the work/education
				  requirement.
A. Proof of Work - parents
				must provide proof of work for the last thirty (30) days to include one (1) of
				the following:
1) Check stubs
a. One (1) if paid monthly- must include the
				most recent check stub issued; or
b. Two (2) if paid bi-monthly- must include
				the last two consecutively issued check stubs; or
c. Four (4) if paid weekly-must include the
				last four consecutively issued check stubs.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.7 - Proof of Relationship or Guardianship

Current through June 25, 2024
A. Documents
				must contain both parent/applicant and child's name. Acceptable proof includes:
1) Long form birth certificates, or
2) Court documents indicating custody,
				or
3) Elementary/Middle/High School
				registration documents produced by the school.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.8 - Proof of State Residency (parent/applicant)

Current through June 25, 2024
A. The address
				on the documents must verify a Mississippi address, and at least one (1) must
				verify the address listed on the application. The address listed on the
				application should accurately reflect where the applicant resides, even if on a
				temporary basis. Acceptable forms include:
1)
				Valid Mississippi driver's license
2) Valid state issued ID
3) Current bank statement
4) Current cell phone bill
5) Current utility bill
6) Current cable bill
7) Current employment records
8) Rent/lease agreement effective as of the
				date the document is submitted to MDHS
9) Mortgage documentation
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.9 - Proof of Identity (parent)

Current through June 25, 2024
Acceptable forms include:
1) One (1) Photo ID for the applicant:
a. Driver's license, or
b. Other state issued photo ID, or
c. Passport or other government issued photo
				ID
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.10 - Proof of Special Needs/Disability (child and/or parent, if applicable)

Current through June 25, 2024
A. Supplemental Security Income (SSI) award
				letter, or
B. Social Security
				Administration (SSA) award letter.
1) Award
				letters must be dated, with a date no more than twelve (12) months prior to
				application submission date.
2) If
				a parent meets the special needs requirement, the work requirement is waived
				for that parent only.