Mississippi Administrative Code › Title 12 - Finance and Administration › Part 6 - Office of Purchasing, Travel and Fleet Management › Chapter 2 - Procurement Organization › Sec2 12-6-2.102 - The Office of Purchasing, Travel and Fleet Management › Section 12-6-2.102.05 - Public Procurement Review Board (PPRB) Approval

Current through June 25, 2024
The requesting agencies are required to submit a Request
					 for Authority to Purchase, P-1, to the Office of Purchasing, Travel, and Fleet
					 Management (OPTFM) f or certain purchases. In certain situations, as outlined
					 below, the OPTFM will be required to obtain Public Procurement Review Board
					 (PPRB) approval prior to processing the requests. Agencies are advised that
					 they shall not award any purchase or construction contract prior to approval by
					 the Public Procurement Review Board (PPRB) if the purchase or construction
					 contract is one which requires PPRB approval. When approval requests are
					 received, the OPTFM will assign the request to a DFA Contract Analyst who will
					 evaluate the request and provide a recommendation to the Board. The Public
					 Procurement Review Board (PPRB) has regularly scheduled meetings on the first
					 Wednesday of every month. Requests should be submitted to the OPTFM not later
					 than the deadline posted on PPRB's website. Requests received after this time
					 shall be delayed until the next regular meeting of the Board. The Public
					 Procurement Review Board (PPRB) requires that the following items be brought
					 before the Board for approval:
(1) Any
				  request for any purchase authority (to include multiple purchases or a "not to
				  exceed" amount), award, or awards (when such awards are the result of one
				  competitive procurement) which exceed $500,000 of commodities, goods,
				  merchandise, furniture, equipment, automotive equipment of every kind, and
				  other personal property purchased by the agencies of the state, but not
				  commodities purchased for resale or raw materials converted into products for
				  resale as provided by Section
				  31-7-1(e),
				  Mississippi Code of 1972, Annotated;
(2) Regulations governing the approval of
				  contracts let for the construction and maintenance of state buildings and other
				  facilities;
(3) Proposed equipment
				  acquisition schedules for Master Lease Purchase Program (Section
				  31-7-10,
				  Mississippi Code of 1972, Annotated) ;
(4) Cancellation of Mississippi Department of
				  Corrections contracts on minutes (Section
				  47-5-107,
				  Mississippi Code of 1972, Annotated) ;
(5) Policies and procedures which relate to
				  the purchasing of commodities, goods, merchandise, furniture, equipment,
				  automotive equipment of every kind, and other personal property purchased by
				  the agencies of the state, but not commodities purchased for resale or raw
				  materials converted into products for resale as provided by Sections
				  31-7-1(e),
				  and
				  31-7-9,
				  Mississippi Code of 1972, Annotated;
(6) Rules and regulations regarding the sale
				  or disposal of property (Section
				  29-9-9,
				  Mississippi Code of 1972, Annotated) ;
(7) Regulations governing any leases or
				  rental agreements for space outside the buildings under the jurisdiction of the
				  Department of Finance and Administration (as defined in the DFA Bureau of
				  Building, Grounds and Real Property Management Leasing Manual);
(8) Regulations governing contracts for
				  engineering or architectural services related to construction and maintenance
				  of state buildings and other state facilities; and
(9) Requests for exemptions from utilizing
				  reverse auctions submitted by state agencies and governing
				  authorities.