Mississippi Administrative Code › Title 7 - Education K-12 › Part 3 - Board Policies › Chapter 76 - Teachers › Rule 7-3-76.5 - Moving Expense

Current through June 25, 2024
In accordance with Mississippi Code Section
				  37-159-5, the Department of
				  Education will reimburse the moving expenses for teachers who enter into a
				  contract with a school district within a geographical area of the state that is
				  designated by the Mississippi Board of Education as having a critical shortage
				  of teachers. The moving expenses will only be reimbursed if the employing
				  school district is greater than or equal to a thirty mile radius and must be
				  within the boundaries of the State of Mississippi. It is not required that the
				  actual residence to which the teacher relocates be within the boundaries of the
				  school district which has executed a contract for employment. To be eligible
				  for the reimbursement, the teacher must apply to the school district and the
				  school district must obtain prior approval for reimbursement from the
				  Department of Education before the relocation occurs. The school superintendent
				  must request prior approval by completing and submitting the form Request of
				  Prior Approval from the Department of Education. The Department of Education
				  will timely notify the school superintendent of its action on the request. Upon
				  approval, the Department of Education will provide funds to the school district
				  to reimburse the teacher an amount not to exceed $1,000 for documented actual
				  expenses incurred for relocation. The school superintendent should request
				  reimbursement by completing and submitting the form Reimbursement for Moving
				  Expenses. Upon receipt of the funds, the school superintendent should reimburse
				  the teacher accordingly.
Eligible moving expenses consist of:
1. Professional moving companies (documented
				by actual invoice which indicates a zero balance or paid in full.)
2. Persons employed to assist with the move
				(documented by original receipts or canceled checks (front & back) or
				notarized statement signed by both the person employed to assist with the move
				and the individual moving.)
3.
				Rented moving vehicles or equipment (documented by actual invoice which
				indicates a zero balance or paid in full.)
4. Mileage in the amount authorized for state
				employees under Section
				25-3-41, Mississippi Code of 1972
				(Ann.), if the teacher uses his/her personal vehicle or vehicles for the move,
				limited to the shortest distance - one trip - one way only
5. Hotel expense incurred during the move not
				to exceed $75.00, limited to one night. (documented by actual invoice which
				indicates a zero balance or paid in full.)
6. Meal expense incurred during the move not
				to exceed $30.00 per day, limited to two days. (documented by actual meal
				receipts.)
No teacher may be reimbursed for moving expenses on more than
				  one (1) occasion. Two or more teachers who have the same initial address and
				  are moving to the same anticipated address are considered one household, and
				  therefore only one teacher may claim moving expense reimbursement, not to
				  exceed the $1,000 maximum allowable reimbursement.
REIMBURSEMENT FOR MOVING EXPENSES
School District _______________________ District
				  No.__________
Teacher:
Name__________________________________________
Address________________________________________
City, State, Zip___________________________________
Social Security Number____________________________
Moving Expense
Amount _______________________________
( ) Documentation Attached
Professional Moving Company
( ) Documentation Attached
Employed Persons Assisting with Move
( ) Documentation Attached
Rented Vehicles and Equipment
( ) Documentation Attached
Meals (not to exceed $30 per day - limited to two
				  days)
( ) Documentation Attached
Mileage - based on amount authorized for state employees (MS
				  Code Section
				  25-3-41. (limited to one trip -
				  one way - shortest distance - one personal vehicle.
Note: Attached documentation must include points of travel.
				  Total (Not to exceed $1,000)
Note: Documentation of moving expenses must accompany this
				  form.
Upon receipt of the reimbursement from the Department of
				  Education, the School
District will forward said reimbursement to the teacher
				  identified above.
NOTE: No teacher may be reimbursed for moving expenses on
				  more than one (1) occasion.________________________________,
				  Superintendent
____________________________________
(Print)
__________________________________
Date
Submit request to:
Office of School Financial Services
Mississippi Department of Education
P. O. Box 771
Jackson MS 39205-0771
REQUEST OF PRIOR APPROVAL
FROM THE DEPARTMENT OF EDUCATION FOR REIMBURSEMENT OF TEACHER
				  MOVING EXPENSES
School District ___________________District No.
				  _____________
Teacher Name_______________________________
Social Security Number______________________________
Teacher's Current Address_____________________________
Teacher's Anticipated
				  Address________________________________
____________________________________________
___________________________________________
Note: A copy of the executed teacher's contract must
				  accompany this request.
No teacher may be reimbursed for moving expenses on more than
				  one (1) occasion.
The school district requests that the Department of Education
				  approve the reimbursement of moving expenses not to exceed $1,000 for the
				  teacher indicated above.
_____________________________, Superintendent
____________________________________
(Print)
______________________________________
Date
Submit request to:
Office of School Financial Services
Mississippi Department of Education
P. O. Box 771
Jackson MS 39205-0771
Miss. Code
				  Ann. §
										37-1-3 Miss. Code Ann. §
										37-159-5 (Revised
				  09/2022