Louisiana Administrative Code › Title 76 - WILDLIFE AND FISHERIES › Part V - Wild Quadrupeds and Wild Birds › Chapter 3 - Wild Birds › Section V-315 - Proposal Content and Format

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Proposals should be complete without being unnecessarily costly or lengthy.
				Failure to provide necessary information could result in rejection of the
				proposal; supplemental information will not necessarily be requested. The
				format and content should closely reflect the following outline.
1. A letter of transmittal containing the
				complete name and address of the contractor; name, mailing address, and
				telephone number of the contact for the proposal; a statement of corporate
				commitment to the project; names of subcontractors; and a statement confirming
				that the proposal will remain valid for at least 90 days.
2. A title page showing:
1989 Louisiana Waterfowl Conservation Stamp
and Art Print Program
(Contractor's Name)
(Date)
3.
				Table of Contents
4. Summary.
				Proposer's understanding of the Waterfowl Conservation Stamp Program and a
				statement explaining why his proposal should be selected.
5. Methodology. A detailed description of the
				proposer's approach to accomplishing the tasks described in the guidelines. At
				a minimum, the description should include:
a.
				stamp production information, including processes, materials and specifications
				of the stamp, and proposed delivery dates of the camera-ready design, kromalin
				proofs and completed stamps;
b.
				print production information, including processes, materials and specifications
				of the print, packaging and handling methods, and proposed delivery dates of
				all editions;
c. description,
				specifications and production information on any supplemental products to be
				sold, such as pins, posters, Christmas cards, etc.;
d. advertising information, including the
				proposed outlets and time schedule for advertising, examples of advertisements
				and promotional materials to be used, and marketing programs to be developed
				specifically for this contract;
e.
				marketing plan, including list of distributors, distributor agreement, pricing
				structure, volume and advertising discounts, mailings and press releases,
				artist appearances and trade shows, and special marketing efforts in
				Louisiana;
f. marketing aids
				available to distributors, including exhibits of fliers, counter display cards,
				press proofs, posters and ads;
g.
				proposed project schedule, as in time schedule in guidelines and dates for
				deliverables to the department.
6. Personnel and Organization
a. Organizational chart of all persons, joint
				contractors, and subcontractors involved in the project, showing lines of
				authority and categories of responsibilities.
b. Resumes of the contractor's key personnel,
				reflecting their experience in similar projects, duties in regard to this
				project, and commitments to other projects during the performance period of
				this project.
c. Summaries of
				subcontractor's capabilities, experience in similar projects, and their
				expected commitment of time and facilities to this project.
d. Summary of the contractor's corporate
				experience and performance record, including samples of previous work,
				participation and role in other stamp/print programs (e.g., publisher,
				distribution, dealer), references, and other materials relevant to evaluating
				the contractor's ability to perform.
e. The department reserves the right to
				contact and interview persons or firms involved in production and marketing of
				the stamps and prints.
f. A current
				corporate financial report, statement on proposed financing for this program,
				if applicable, and proposed source and methods of accounting and independent
				audit.
7. Budget
a. Summary of all anticipated costs and a
				complete description of expenses considered as administration, overhead and
				indirect costs. Any distributor discounts or incentives should be clearly
				identified. If the publisher will also act as a distributor, a separate
				accounting of anticipated distributor costs must be submitted.
b. Summary of all income, including gross
				income from projected sales, cost recovery from distributors on promotional
				aids, and any other income or subsidies.
c. Projected revenues to the artist, the
				department and others, describing how revenues are calculated, forms of payment
				and critical assumptions.
d.
				Schedule of payments and circumstances affecting the schedule.