Iowa Administrative Code › Agency 875 - Labor Services Division › Chapter 1 - Description of Organization and Procedures Before the Division › Division II - Openrecords and Fair Information Practices › Rule 875-1.23 - Personally Identifiable Information

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes the nature and extent of personally
				  identifiable information collected, maintained, and retrieved from division
				  record systems by personal identifier. Except as noted below, record systems
				  are partially open and partially confidential. Except as noted below,
				  information is stored on paper and electronically.
(1) Rescinded IAB 8/28/19, effective
				10/2/19.
(2) Personally
				identifiable information concerning employers who requested services from the
				consultation and education bureau is collected pursuant to Iowa Code chapter
				88. The information concerns services provided by the bureau. The record system
				is confidential.
(3) Personally
				identifiable information concerning employees who filed discrimination
				complaints and employers against whom discrimination complaints were filed is
				collected pursuant to Iowa Code chapter 88. The information relates to the
				relevant division inspection.
(4)
				Personally identifiable information concerning employers whose workplaces have
				been inspected by the IOSH enforcement bureau is collected pursuant to Iowa
				Code chapter 88. The information relates to the enforcement
				inspection.
(5) Personally
				identifiable information concerning work-related fatalities is collected
				pursuant to Iowa Code section
				88.18. The information
				includes biographical data about the deceased and information concerning the
				IOSH fatality inspection.
(6)
				Personally identifiable information concerning owners or operators of amusement
				devices or rides, concession booths, or related electrical equipment covered by
				Iowa Code chapter 88A is collected pursuant to that chapter. The information
				pertains to the division's inspections.
(7) Personally identifiable information
				concerning asbestos licensees and permittees is collected pursuant to Iowa Code
				chapter 88B. Biographical information concerning the asbestos licensees and
				permittees and information concerning the licenses and permits is included.
Personally identifiable information concerning asbestos
				  licensees and permittees against whom disciplinary action has been taken or
				  attempted is collected pursuant to Iowa Code chapter 88B. The disciplinary
				  action files are stored on paper and contain information concerning division
				  investigations, reprimands, suspensions, revocations, denials, and related
				  litigation.
(8) Personally
				identifiable information concerning boiler special inspectors against whom
				disciplinary action has been taken or attempted is collected pursuant to Iowa
				Code chapter 89. The record system is stored on paper and contains information
				concerning division investigations, reprimands, suspensions, revocations,
				denials, and related litigation.
(9) Personally identifiable information
				concerning special inspectors is collected pursuant to Iowa Code chapters 89
				and 89A. The record systems are stored on paper and contain biographical
				information on special inspectors, information on their commissions, and, when
				applicable, certificates of insurance.
(10) Personally identifiable information
				concerning owners and operators of facilities and objects covered by Iowa Code
				chapters 89 and 89A is collected pursuant to those chapters. The information
				concerns division regulation of covered objects and facilities.
(11) Personally identifiable information
				concerning individuals who are certified to perform safety tests or are
				recognized elevator companies is collected pursuant to Iowa Code chapter 89A.
				The information is maintained on paper and includes biographical data and
				information on the certification or recognition.
(12) Personally identifiable information
				concerning registered boxers is collected pursuant to Iowa Code chapter 90A.
				The information includes biographical data and information pertaining to the
				registration.
(13) Personally
				identifiable information concerning division employees and former employees is
				collected pursuant to Iowa Code chapter 91. The information is stored on paper
				and includes biographical data, medical records, qualifications, and tax
				information. The record system is confidential.
(14) Personally identifiable information
				concerning wage claimants, wage discrimination complainants and individual
				employers against whom wage claims or wage discrimination complaints have been
				filed is collected pursuant to Iowa Code chapter 91 A. The information includes
				biographical data and information on the division's investigations.
(15) Personally identifiable information
				concerning owners, partners, and officers of construction contractor applicants
				is collected pursuant to Iowa Code chapter 91C. The information includes
				biographical data and information about the registration.
Personally identifiable information concerning individual
				  out-of-state contractors who have filed bonds is collected pursuant to Iowa
				  Code chapter 91C. The information is stored on paper and relates to the bonds.
				  The record system is open.
Personally identifiable information concerning individuals
				  who have been cited under Iowa Code chapter 91C is collected pursuant to that
				  chapter. The information includes biographical data and information concerning
				  the citations and relevant litigation.
(16) Personally identifiable information
				concerning employment agency licensees is collected pursuant to Iowa Code
				chapter 94A. The information includes biographical data and information about
				the employment agency licensee.