reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 7 - Charter School Contract › Rule 10-403-7.2 - Term of Charter Contract

Current through June 25, 2024
The charter contract shall be for a term of five (5)
				  operating years. The term of the charter shall commence on the charter school's
				  first day of operation. An approved charter school may delay its opening for
				  one (1) school year in order to plan and prepare for the school's opening. If
				  the school requires an opening delay of more than one (1) school year, the
				  school must request an extension from the authorizer. The authorizer may grant
				  or deny the extension depending on the particular school's
				  circumstances.
Miss. Code Ann. §
				  37-28-21
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 7 - Charter School Contract › Rule 10-403-7.3 - Performance Expectation and Measures

Current through June 25, 2024
The authorizer and the governing board of the approved
				  charter school shall execute a charter contract that clearly sets forth the
				  academic and operational performance expectations and measures by which the
				  charter school will be judged and the administrative relationship between the
				  authorizer and charter school, including each party's rights and duties. The
				  performance expectations and measures set forth in the charter contract must
				  include, but need not be limited to, applicable federal and state
				  accountability requirements. The performance provisions may be refined or
				  amended by mutual agreement after the charter school is operating and has
				  collected baseline achievement data for its enrolled
				  students.
Miss. Code Ann. §
				  37-28-21
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 7 - Charter School Contract › Rule 10-403-7.4 - Execution of Charter Contract

Current through June 25, 2024
All charter school contracts must be approved by the
				  authorizer board. The charter contract must be signed by the chairman of the
				  authorizer board and the president of the charter school's governing board. A
				  charter school may not commence operations without a charter contract executed
				  in accordance with this section and approved in an open meeting of the
				  authorizer board.
Miss. Code Ann. §
				  37-28-21
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 7 - Charter School Contract › Rule 10-403-7.5 - Preopening Requirement

Current through June 25, 2024
The authorizer may establish reasonable preopening
				  requirements or conditions to monitor the start-up progress of a newly approved
				  charter school and to ensure that the school is prepared to open smoothly on
				  the date agreed and that the school meets all building, health, safety,
				  insurance and other legal requirements before the school's
				  opening.
Miss. Code Ann. §
				  37-28-21
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 7 - Charter School Contract › Rule 10-403-7.6 - Charter Contract Amendments

Current through June 25, 2024
Charter operators that seek amendments to executed charter
				  contracts must notify the authorizer of such amendments in writing, according
				  to a procedure developed and implemented by the authorizer. Material amendment
				  require approval of the authorizer and the charter operator's governing board.
				  All contract amendments must be done in compliance with the authorizer board's
				  contract amendment policy.
Miss. Code Ann. §
				  37-28-21
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 7 - Charter School Contract › Rule 10-403-7.7 - Charter Contract Amendments Initiated by the Authorizer

Current through June 25, 2024
The authorizer may also initiate contract amendments. All
				  material contract amendments initiated by the Board must also be approved by
				  the charter operator's governing board. Any change in the authorizer board's
				  policy or regulations constitute a non-material amendment.
Miss. Code Ann. §
				  37-28-21
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 8 - Renewal Policy › Rule 10-403-8.1 - Charter School Renewal Policy

Current through June 25, 2024
The Mississippi Charter School Authorizer Board shall issue
				  a charter school performance report and charter renewal application guidance to
				  a charter school whose charter will expire the following year. These documents
				  provide both the authorizer and the charter school the time to review the
				  information needed to evaluate the progress of the submitting charter school
				  and also will guide charter schools through a self-assessment that becomes an
				  update to the original application and a "roadmap" to future improvement.
Miss. Code Ann. §
										37-28-33.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 8 - Renewal Policy › Rule 10-403-8.2 - Terms of Renewal

Current through June 25, 2024
A charter may be renewed for successive five-year terms of
				  duration. The authorizer may grant renewal with specific conditions for
				  necessary improvements to a charter school and may lessen the renewal term
				  based on the performance, demonstrated capacities and particular circumstances
				  of each charter school.
Miss. Code Ann. §
										37-28-33.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 8 - Renewal Policy › Rule 10-403-8.3 - Charter School Performance Report and Charter Renewal Application

Current through June 25, 2024
Before September 30, the authorizer shall issue a charter
				  school performance report and charter renewal application guidance to any
				  charter school whose charter will expire the following year.
A. The performance report must summarize the
				charter school's performance record to date, based on the data required by this
				chapter and the charter contract, and must provide notice of any weaknesses or
				concerns perceived by the authorizer which may jeopardize the charter school's
				position in seeking renewal if not timely rectified. The charter school must
				respond and submit any corrections or clarifications for the performance report
				within ninety (90) days after receiving the report.
B. The charter renewal application guidance
				must provide, at a minimum, an opportunity for the charter school to:
(i) Present additional evidence, beyond the
				data contained in the performance report, supporting its case for charter
				renewal;
(ii) Describe improvements
				undertaken or planned for the school; and
(iii) Detail the school's plans for the next
				charter term.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 8 - Renewal Policy › Rule 10-403-8.4 - Renewal Decision

Current through June 25, 2024
In making each charter renewal decision, the authorizer must:
(A) Ground its decision in evidence
				of the school's performance over the term of the charter contract in accordance
				with the performance framework set forth in the charter contract;
(B) Ensure that data used in making the
				renewal decision is available to the school and the public; and
(C) Provide a public report summarizing the
				evidence that is the basis for the renewal decision.
Miss. Code Ann. §
										37-28-33.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 8 - Renewal Policy › Rule 10-403-8.5 - Revocation or Nonrenewal of Charter

Current through June 25, 2024
A charter contract must be revoked at any time or not
				  renewed if the authorizer determines that the charter school has done any of
				  the following or otherwise failed to comply with the provisions of this
				  chapter:
(A) Committed a material and
				substantial violation of any of the terms, conditions, standards or procedures
				required under this chapter or the charter contract;
(B) Failed to meet or make sufficient
				progress toward the performance expectations set forth in the charter contract;
(C) Failed to meet generally
				accepted standards of fiscal management; or
(D) Substantially violated any material
				provision of law which is applicable to the charter school.
Miss. Code Ann. §
										37-28-33.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 8 - Renewal Policy › Rule 10-403-8.6 - Revocation and nonrenewal process

Current through June 25, 2024
The authorizer shall develop revocation and nonrenewal
				  processes that:
(A) Provide the
				governing board of a charter school with a timely notification of the prospect
				of revocation or nonrenewal and of the reasons for such possible closure;
(B) Allow the governing board a
				reasonable amount of time in which to prepare a response;
(C) Provide the governing board with an
				opportunity to submit documents and give testimony challenging the rationale
				for closure and in support of the continuation of the school at an orderly
				proceeding held for that purpose;
(D) Allow the governing board access to
				representation by counsel and to call witnesses on the school's behalf;
(E) Permit the recording of such
				proceedings; and
(F) After a
				reasonable period for deliberation, require a final determination to be made
				and conveyed in writing to the governing board.
(G) If the authorizer revokes or does not
				renew a charter, the authorizer must state clearly, in a resolution of adopted
				by the authorizer board, the reasons for the revocation or nonrenewal.
(H) Within ten (10) days after
				taking action to renew, not renew or revoke a charter, the authorizer shall
				provide a report to the charter school. The report must include a copy of the
				authorizer board's resolution setting forth the action taken, reasons for the
				board's decision and assurances as to compliance with all of the requirements
				set forth in this chapter.
Miss. Code Ann. §
										37-28-33.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 8 - Renewal Policy › Rule 10-403-8.7 - Charter School with F Designation

Current through June 25, 2024
Notwitstanding any provision to the contrary, the authorizer
				  may not renew the charter of any charter school that, during the school's final
				  operating year under the term of the charter contract, is designated an "F"
				  school under the school accreditation rating system.
Miss. Code Ann. §
										37-28-33.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 9 - Closure Policy › Rule 10-403-9.1 - Closure Policy

Current through June 25, 2024
A charter school may close for a variety of reasons
				  including, for example, voluntary relinquishment of a charter, charter
				  revocation, or nonrenewal of a charter by the authorizing authority. A charter
				  school closure is governed by applicable laws and regulations, and appropriate
				  procedures established by the Mississippi Charter School Authorizer Board.
Miss. Code Ann. §
										37-28-35.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 9 - Closure Policy › Rule 10-403-9.2 - Charter School Protocol

Current through June 25, 2024
Before implementing a charter school closure decision, the
				  authorizer must develop a charter school closure protocol to ensure timely
				  notification to parents, orderly transition of students and student records to
				  new schools, and proper disposition of school funds, property and assets in
				  accordance with the requirements of this chapter. The protocol must specify
				  tasks, timelines and responsible parties, including delineating the respective
				  duties of the school and the authorizer. If a charter school is to be closed
				  for any reason, the authorizer shall oversee and work with the closing school
				  to ensure a smooth and orderly closure and transition for students and parents,
				  as guided by the closure protocol.
Miss. Code Ann. §
										37-28-35.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 403 - Board Policies › Chapter 9 - Closure Policy › Rule 10-403-9.3 - Funds of Closed Charter School

Current through June 25, 2024
If a charter school closes, all unspent government funds,
				  unspent earnings from those funds and assets purchased with government funds
				  must revert to the local school district in which the charter school is
				  located. Unless otherwise provided for in the charter or a debt instrument,
				  unspent funds from nongovernmental sources, unspent earnings from those funds,
				  assets purchased with those funds and debts of the school must revert to the
				  nonprofit entity created to operate the school and may be disposed of according
				  to applicable laws for nonprofit corporations.
Miss. Code Ann. §
										37-28-35.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 404 - Board Policies › Chapter 1 - Performance Framework › Rule 10-404-1.1 - Performance Framework Policy

Current through June 25, 2024
The Mississippi Charter School Authorizer Board (MCSAB or Board) has the responsibility of making sure charter schools provide an excellent education for Mississippi public school students. The Board also acknowledges that charter schools need independence in order to develop and apply the policies and educational strategies that maximize their effectiveness. The Mississippi Charter School Performance Framework (Performance Framework) balances these two considerations as the primary accountability mechanism for all charter schools authorized by the MCSAB.
The MCSAB is accountable for implementing a rigorous and fair oversight process that respects the autonomy that is vital to charter school success. The Performance Framework helps the Board fulfill this responsibility by providing:
* Clear standards and expectations for schools
* A transparent, consistent oversight process that is respectful of school autonomy
* A focus on student outcomes and not on inputs
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Miss Code Ann, §
										37-28-29,  37-28-31
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 429 - Charter School Pre-Kindergarten Program Policy › Chapter 1 - Charter School Pre-Kindergarten Program Policy › Rule 10-429-1.1 - Funding

Current through June 25, 2024
Any charter school may accept any funding through the State
				  of Mississippi and/or the Mississippi Department of Education (MDE) to fund a
				  pre-kindergarten program. This includes any State-Invested Pre-K (SIP)
				  programs, any Early Learning Collaborative (ELC) programs, and any other type
				  of funding that may become available.
Miss. Code
				  Ann. Section  37-28-9 and 59(2).
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 429 - Charter School Pre-Kindergarten Program Policy › Chapter 1 - Charter School Pre-Kindergarten Program Policy › Rule 10-429-1.2 - Contract Amendment

Current through June 25, 2024
Any charter school awarded funding for a pre-kindergarten
				  program shall amend their charter contract to include the pre-kindergarten
				  program on the school's Grade Level Enrollment Projection Table prior to
				  expending any funds. If the availability of pre-kindergarten funding ceases,
				  the charter school shall amend their charter contract to remove the
				  pre-kindergarten program from the school's Grade Level Enrollment Projection
				  Table at the next regular meeting of the Mississippi Charter School Authorizer
				  Board (MCSAB).
Miss. Code
				  Ann. Section  37-28-9 and 59(2).
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 429 - Charter School Pre-Kindergarten Program Policy › Chapter 1 - Charter School Pre-Kindergarten Program Policy › Rule 10-429-1.3 - Expansion Not Required

Current through June 25, 2024
Any charter school awarded funding for a pre-kindergarten
				  program that does not have pre-kindergarten as part of their current contract
				  terms or as part of the original school model in the school's application is
				  not required to submit an expansion application under 10 Mississippi
				  Administrative Code Part 405.
Miss. Code
				  Ann. Section  37-28-9 and 59(2).
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 429 - Charter School Pre-Kindergarten Program Policy › Chapter 1 - Charter School Pre-Kindergarten Program Policy › Rule 10-429-1.4 - Agreement with MDE

Current through June 25, 2024
MCSAB may enter into written agreements with MDE to provide
				  for funding, oversight, monitoring, and data-sharing for any charter school
				  pre-kindergarten programs.
Miss. Code
				  Ann. Section  37-28-9 and 59(2).
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 1 - STATUTORY AUTHORITY › Rule 10-501-1.1 - Statutory Authority

Current through June 25, 2024
The SLDS Governing Board was established effective July 1,
				  2013 through Mississippi Code Annotated §
									37-154-1
				  and
				  37-154-3.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 1 - STATUTORY AUTHORITY › Rule 10-501-1.2 - Organization and policy and procedure

Current through June 25, 2024
Miss. Code Ann. §
									37-154-3
				  provides for the SLDS Governing Board to be composed of a representative
				  designated from each agency or entity providing data to the system, and others
				  as determined by the Board, in accordance with Board Rules and Regulations. The
				  Chair of the SLDS Governing Board will serve a two-year term. The Chair will
				  appoint a vice-chair. Half of all board members shall be a quorum. The chairman
				  shall be responsible for ensuring official minutes of each meeting are
				  kept.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 1 - STATUTORY AUTHORITY › Rule 10-501-1.3 - Research Review and Standards Committee

Current through June 25, 2024
The Research Review and Standards Committee (RRSC) has the
				  responsibility to recommend to the SLDS Governing Board a process for reviewing
				  and evaluating data security and reporting methodology standards on an annual
				  basis and for reviewing and authorizing ad hoc requests and reports.
A. The Research Review and Standards
				Committee (RRSC) is appointed by the SLDS Governing Board and shall be
				comprised of the chair and six (6) committee members. The committee members
				shall include a representative from:
1.
				Jackson State University (JSU), recommended by the JSU President;
2. Mississippi State University (MSU),
				recommended by the MSU President;
3. University of Mississippi (UM),
				recommended by the UM Chancellor;
4. University of Southern Mississippi (USM),
				recommended by the USM President;
5. Mississippi Community College Board (MCCB)
				as recommended by the MCCB Executive Director, and;
6. Mississippi Department of Education (MDE)
				as recommended by the State Superintendent.
Committee members shall be subject matter experts in areas
				  relevant to the SLDS scope of work and mission. Recommendations for committee
				  membership shall include a brief summary of the candidate's relevant expertise.
				  Recommendations for membership shall be submitted to the SLDS Governing Board
				  Chair by April 1 for appointments beginning July 1. Committee members shall
				  serve two-year terms as specified by the SLDS Governing Board Chair. Committee
				  members may be reappointed without limitation to terms served.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 2 - SYSTEM MANAGEMENT › Rule 10-501-2.1 - STATE DATA CLEARINGHOUSE

Current through June 25, 2024
The SLDS Governing Board shall enter into a five-year
				  memorandum of agreement with a third party to serve as the state data
				  clearinghouse. The third-party contractor shall be a center of excellence and a
				  research organization with a demonstrated track record of combining and
				  extracting information from disparate large administrative data sets; creating,
				  preserving, analyzing, and reporting on those data in a safe and secure manner;
				  and building and sustaining partnerships with data contributors. The third
				  party shall also be an organization with the knowledge and experience necessary
				  to provide flexible, streamlined services and to design and implement best
				  practices for data integration and data security. The organization must have
				  experience with SLDS-type architecture and data modeling, and be qualified to
				  provide all necessary technical resources aligned with the scope and objectives
				  of the SLDS.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 2 - SYSTEM MANAGEMENT › Rule 10-501-2.2 - APPLICATION HOST

Current through June 25, 2024
The SLDS Governing Board shall select an entity to provide
				  application hosting services for
www.lifetracks.ms.gov
. Any data residing on
				  the application server shall have been de-identified so that the identities of
				  subjects cannot be readily ascertained or otherwise associated with the data by
				  any users. The SLDS Governing Board shall make provisions for this as part of
				  the contract with the third-party contractor acting as the state data
				  clearinghouse.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 3 - DATA SCOPE › Rule 10-501-3.1 - DATA SCOPE

Current through June 25, 2024
All data transferred for LifeTracks shall flow to the
				  third-party contractor in accordance with applicable SLDS Governing Board
				  rules, regulations, policies and procedures and in accordance with applicable
				  state and federal laws.
A. Individual
				governmental entities shall transfer data to the third-party contractor for
				inclusion in LifeTracks that includes:
1. All
				data transferred as part of the development of LifeTracks as specified in
				individual data dictionaries for each data stakeholder;
2. All data required to meet the 12 elements
				of the America COMPETES Act (
				Public Law
				110-69 );
3. Data necessary to provide decision makers
				a tool to develop policies to support objectives.
4. All data necessary for the successful
				continuation, management, and development of the online reporting portal
				(
www.lifetracks.ms.gov
);
				and
5. All data required to fulfill
				authorized ad hoc research and reporting requests.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 3 - DATA SCOPE › Rule 10-501-3.2 - SOCIAL SECURITY NUMBERS

Current through June 25, 2024
The SLDS Governing Board is cognizant of the fact that it is
				  necessary to transmit and process personal information in the form of Social
				  Security Numbers (SSNs) in order to conduct the business of the board. The SLDS
				  Governing Board takes its responsibilities with respect to the use of SSNs
				  seriously and seeks to provide functional secure systems for the appropriate
				  handling of this information through the use of administrative, technical, and
				  physical safeguards. To comply with Miss. Code Ann. §
									25-1-111,
				  the following have been established:
A.
				Individual governmental entities shall transfer the SSN to the third-party
				contractor for the purpose of creating a global unique identification number
				(GUID) that replaces the SSN and becomes the common link allowing all data in
				LifeTracks to be connected across different points in time. In regards to the
				Mississippi Department of Education, the specific method of transfer of data
				containing social security numbers or other unique identifiers is subject to
				written agreement by the SLDS Governing Board and the MDE.
B. Destruction of SSN information that is no
				longer needed shall be handled in an approved manner and completed using
				accepted methods that will not enable inappropriate recovery of data.
C. Individuals and entities are expected to
				comply with laws and policies pertaining to the collection and use of SSNs and
				are expected to take the steps necessary to protect this information.
D. SSN information is exempt from inclusion
				as public record information and is never to be provided in response to such
				requests.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 3 - DATA SCOPE › Rule 10-501-3.3 - IDENTIFICATION NUMBERS

Current through June 25, 2024
Agency/entity and/or program specific identification numbers
				  shall also be transferred to the third-party contractor for the purpose of
				  conducting data validation and quality control activities and to allow
				  individual governmental entities contributing data to LifeTracks to use
				  information from LifeTracks for internal agency use.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 4 - STANDARDS FOR PRIVACY, CONFIDENTIALITY And SECURITY OF DATA › Rule 10-501-4.2 - DE-IDENTIFICATION OF DATA

Current through June 25, 2024
All de-identification procedures shall be implemented with
				  appropriate physical, technical, and administrative protections in place to
				  maximize security, minimize risk, and ensure regulatory compliance. Data shall
				  be de-identified through a process wherein a GUID is created that becomes the
				  common link across all data in LifeTracks that ensures data can be reliably
				  aligned over time and across governmental entities contributing data to
				  LifeTracks. The SSN shall only be used for assigning the GUID.
Other internal identification numbers shall remain part of
				  the transferred data to facilitate data validation and matching and to allow
				  governmental entities contributing data to LifeTracks to use information from
				  LifeTracks for internal agency use.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 4 - STANDARDS FOR PRIVACY, CONFIDENTIALITY And SECURITY OF DATA › Rule 10-501-4.3 - GUID PROCESS

Current through June 25, 2024
A software generated global unique identification number
				  (GUID) will be created for each record. For all data transferred from
				  governmental entities contributing data to LifeTracks to the third-party
				  contractor, the SSN shall be replaced with the GUID that becomes the common
				  link allowing all data in LifeTracks to be connected across different points in
				  time.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 4 - STANDARDS FOR PRIVACY, CONFIDENTIALITY And SECURITY OF DATA › Rule 10-501-4.4 - ADDITIONAL STANDARDS FOR PRIVACY AND CONFIDENTIALITY

Current through June 25, 2024
Additional privacy and confidentiality safeguards shall
				  include only releasing information generated from the data transferred from
				  individual state agencies and state entities to the third-party contractor in
				  tabular form via the online reporting portal (
www.lifetracks.ms.gov
) and applying
				  appropriate data suppression techniques when cell sizes fail to meet minimum
				  SLDS Governing Board defined reporting requirements.
The minimum allowable cell size or subgroup contained in any
				  reports shall be not less than ten (10); any cell size or subgroup with a
				  number smaller than ten (10) shall be suppressed.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 5 - PROVIDING DATA › Rule 10-501-5.1 - DATA MANAGER

Current through June 25, 2024
All governmental entities contributing data to LifeTracks
				  shall designate a data manager to serve as the primary point of contact for all
				  LifeTracks activities at the beginning of each state fiscal year and
				  communicate this in writing to the SLDS Governing Board Chair and the
				  designated third-party contractor.
The third-party contractor shall be subject to an annual
				  external audit conducted by the Mississippi Office of the State Auditor for
				  compliance with SLDS Governing Board rules and regulations.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 5 - PROVIDING DATA › Rule 10-501-5.2 - MEMORANDUM OF UNDERSTANDING (MOU)

Current through June 25, 2024
Memorandums of understanding (MOUs) shall be executed between
				  the governmental entity providing data and the third-party contractor to ensure
				  the safety, quality, and integrity of data in accordance with state and federal
				  law. At any such time as the third-party contractor shall change, new MOUs
				  shall be executed between individual governmental entities contributing data to
				  LifeTracks and the third-party contractor.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 5 - PROVIDING DATA › Rule 10-501-5.3 - DATA TRANSFER

Current through June 25, 2024
Data shall be transferred from individual governmental
				  entities contributing data to LifeTracks as necessary to meet the requirements
				  of Chapter 3 and in accordance with applicable MOUs but not less than annually
				  and no later than October 15 of each calendar year.
All data shall be transferred from individual governmental
				  entities contributing data to LifeTracks via an SLDS Governing Board approved
				  secure file transfer solution chosen by the third-party contractor. The
				  selected managed file transfer solution shall employ industry standard file
				  transfer encryption and include the ability to assign private destination
				  folders to each data exchange partner that shall be locked down with and
				  credentialed to individual source users such that only they can see their own
				  folder. All data received by LifeTracks shall be transferred to a secure work
				  area that is only accessible to authorized staff.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 6 - DATA VALIDATION › Rule 10-501-6.1 - DATA INVENTORY

Current through June 25, 2024
Governmental entities shall submit data in accordance with
				  state and federal law. Upon receipt of data, the third-party contractor shall
				  verify the list of data elements received from data contributors within ten
				  (10) working days of receipt.
Upon verification of the list of fields, tables, and
				  relationships between tables by the data contributor, the data shall undergo
				  the complete LifeTracks data inventory process. The complete data inventory
				  process shall include updating or creating data dictionaries and program data
				  mapping documents. Data dictionaries shall include metadata such as meaning,
				  relationship to other data, origin, usage, and format. Program data mapping
				  documents shall provide information on how data fields relate to other data
				  fields across multiple data sets. The program data mapping document shall be
				  used to compare and contrast data elements collected across multiple
				  governmental entities and over time.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 6 - DATA VALIDATION › Rule 10-501-6.2 - DATA VALIDATION

Current through June 25, 2024
Data validation shall be the primary responsibility of the
				  third-party contractor and undertaken in accordance with SLDS Governing Board
				  rules and regulations and the terms of applicable MOUs. The business rules,
				  logic, and calculation methodology provided by the governmental entity
				  contributing the data shall be used for data validation. The objective of the
				  data validation process shall be to verify that data transferred by
				  governmental entities contributing data to LifeTracks mirrors data contributor
				  internal data so that accurate reports can be produced across systems.
The data validation process shall entail individual data
				  contributors working closely with the third-party contractor staff as part of a
				  process designed to detect and correct inaccurate or incomplete records so that
				  LifeTracks data will be consistent and reliable. Data validation diagnostics
				  run to ensure high-quality, accurate, and complete data are available for
				  LifeTracks shall include, but not be limited to:
A. Checking that all tables, records, and
				fields, and the full contents of each field have been successfully transmitted
				and read;
B. Comparing record
				counts between the source data and the data transmitted to the third-party
				contractor; and
C. Producing a
				report with basic summary statistics for validation by the data
				contributor.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 7 - REPORTS › Rule 10-501-7.1 - PRE-DEFINED REPORTS

Current through June 25, 2024
Access to agreed-upon pre-defined statewide aggregate reports
				  shall be publicly available through the LifeTracks one-stop portal. Access to
				  sub-state level reports shall be subject to role-based credentials.
				  De-identified individual data points shall never be part of pre-defined reports
				  and shall not be accessible through LifeTracks online portal.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 7 - REPORTS › Rule 10-501-7.2 - AD HOC REQUESTS AND REPORTS

Current through June 25, 2024
Data from Life Tracks shall be used to address requests that
				  require data from multiple data contributors, and requests that are
				  longitudinal in nature requiring data at different points in time.
Requests for reports involving data within a single state
				  agency/entity shall be referred to the relevant state agency/entity.
Requests from the following entities will be provided as a
				  result of state money appropriated to fund the maintenance and operation of the
				  SLDS:
A. Office of Workforce
				Development;
B. Governor's
				Office;
C. Lt. Governor and Senate
				Committee Chairs;
D. Speaker of the
				House and House Committee Chairs;
E. Mississippi Development
				Authority.
Third party contractor shall notice SLDS Governing Board
				  members of all requests upon receipt of requests.
Notices to the SLDS Governing Board shall be made via email
				  to Board members. The notifications shall include the feasibility of satisfying
				  the request and, if feasible, a brief description of data sources required to
				  meet the requests. The purpose of the notices to inform Board members of data
				  requests on a timely basis and provide Board members an opportunity to inquire
				  about or provide input to the third-party contractor concurrent with the
				  production of the report.
Public agencies contributing data to the SLDS may request up
				  to 5 reports per state fiscal year with additional reports provided upon
				  approval from the Governing Board. Federally mandated reports required of the
				  public agencies contributing data to the SLDS shall have priority over other
				  requested reports.
Statewide elected officials may request reports from the
				  third-party contractor. Upon request, third-party contractor shall provide the
				  feasibility of completing the report, provide an estimate of time and cost to
				  meet the request, and notify the Governing Board.
Requests may also be made by any other person or entity to
				  the SLDS at public and private rates published on the official SLDS website, as
				  approved by the SLDS. Upon request, third party contractor shall provide the
				  feasibility of completing the report and an estimate of time and cost to meet
				  the request. If work is completed under the estimated timeframe, cost shall
				  decrease accordingly. If third party contractor is to exceed the estimated
				  timeframe to perform the work, notice shall be provided to the requestor to
				  determine if work shall proceed. The Governing Board shall be notified by the
				  third-party contractor of all requests.
Miss. Code
				  Ann. §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 10 - PUBLIC RECORDS › Rule 10-501-10.1 - Statutory authority and purpose

Current through June 25, 2024
These public records rules are promulgated by the SLDS
				  Governing Board in compliance with the Mississippi Public Records Act of 1983,
				  Miss. Code Ann. §
									25-61-1,
				  et seq., except as noted in 3-3.2-D of these regulations. "It is the policy of
				  the Legislature that public records must be available for inspection by any
				  person unless otherwise provided by this act. Furthermore, providing access to
				  public records is a duty of each public body and automation of public records
				  must not erode the right of access to those records." Section
				  25-61-1,
				  Miss. Code of 1972.
"[A]ll public records are hereby declared to be public
				  property, and any person shall have the right to inspect, copy or mechanically
				  reproduce or obtain a reproduction of any public record of a public body in
				  accordance with reasonable written procedures adopted by the public body
				  concerning the cost, time, place and method of access, and public notice of the
				  procedures shall be given by the public body." Section
				  25-61-5,
				  Miss. Code of 1972.
The act defines "public record" to include any "all books,
				  records, papers, accounts, letters, maps, photographs, films, cards, tapes,
				  recordings or reproductions thereof, and any other documentary materials,
				  regardless of physical form or characteristics, having been used, being in use,
				  or prepared, possessed or retained for use in the conduct, transaction or
				  performance of any business, transaction, work, duty or function of any public
				  body, or required to be maintained by any public body." Section
				  25-61-3(b).
The purpose of these rules is to establish the procedures the
				  SLDS Governing Board will follow in order to provide full access to public
				  records. These rules provide information to persons wishing to request access
				  to public records of the SLDS Governing Board and establish processes for both
				  requestors and SLDS Governing Board staff that are designed to best assist
				  members of the public in obtaining such access.
The purpose of the act is to provide the public full access
				  to public records concerning the conduct of government. The act and these rules
				  will be interpreted in favor of disclosure. In carrying out its
				  responsibilities under the act, the SLDS Governing Board will be guided by the
				  provisions of the act describing its purposes and interpretation.
If the Contractor receives a public records request for
				  information pertaining to SLDS or any data contributors, the third-party
				  contractor shall immediately inform all SLDS Governing Board members.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 10 - PUBLIC RECORDS › Rule 10-501-10.2 - Contact information

Current through June 25, 2024
Any person wishing to request access to public records of the
				  SLDS Governing Board, or seeking assistance in making such a request should
				  make the request in writing to the third-party contractor. Information is also
				  available on the LifeTracks website at
www.lifetracks.ms.gov
.
Miss. Code Ann.
				  §
										37-154-3
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 10 - PUBLIC RECORDS › Rule 10-501-10.3 - Availability of public records

Current through June 25, 2024
Any person wishing to request access to public records of the
				  SLDS Governing Board is encouraged to view the documents available on the
				  LifeTracks website prior to submitting a records request. Meeting minutes shall
				  be posted on Lifetracks.
A. Any person
				wishing to inspect or copy public records of the SLDS Governing Board should
				make the request in writing to the third-party contractor and including the
				following information:
1. Name of
				requestor;
2. Address of
				requestor;
3. Other contact
				information, including telephone number and any e-mail address;
4. Identification of the public records
				adequate so that the record may be located; and
5. The date and time of day of the
				request.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 10 - PUBLIC RECORDS › Rule 10-501-10.4 - Processing of public records requests

Current through June 25, 2024
The SLDS Governing Board acknowledges that "providing access
				  to public records is a duty" and that "any person shall have the right to
				  inspect, copy or mechanically reproduce or obtain a reproduction of any public
				  record" in accordance with these rules (Miss. Code Ann. §
									25-61-1
				  and §
									25-61-5).
				  The SLDS Governing Board will process requests in the order allowing the most
				  requests to be processed in the most efficient manner.
A. Acknowledging receipt of request. Within
				seven (7) business days of receipt of the request, the SLDS Governing Board
				designee shall provide an estimate of time required and associated cost to the
				requestor.
1. Make the records available for
				inspection or copying;
2. If copies
				are requested and payment of a deposit for the copies, if any, is made or terms
				of payment are agreed upon, send the copies to the requestor;
3. Provide a reasonable estimate of when
				records will be available; for records that do not fall within the provisions
				of Mississippi Code Annotated §
										25-61-9
				regarding third party notification requirements, the SLDS Governing Board
				designee will provide a written explanation if the records cannot be produced
				within the seven (7) business day period;
4. If the request is unclear or does not
				sufficiently identify the requested records, request clarification from the
				requestor. Such clarification may be requested and provided by telephone. The
				SLDS Governing Board designee may revise the estimate of when records will be
				available;
5. Deny the request,
				with documentation to the requestor as to the reason for denial.
Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 501 - Statewide Longitudinal Data System Governing Board Rules And Regulations › Chapter 10 - PUBLIC RECORDS › Rule 10-501-10.5 - Processing of public records requests for electronic records

Current through June 25, 2024
With the consent of the requestor, the SLDS Governing Board
				  may provide customized access if the record is not reasonably locatable or not
				  reasonably translatable into the format requested. The SLDS Governing Board may
				  charge the actual cost for such customized access.
Miss. Code Ann.
				  §
										37-154-3