reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.11 - Teen Parent Eligibility Requirements

Current through June 25, 2024
A. Any teen parent
				enrolled full-time in high school or attending a full-time educational program
				must make the application for child care services in his/her own name as a
				family unit separate from his/her parent.
B. If the teen parent is living with his/her
				parent(s), the parent(s) of the teen must meet the work requirement or be
				enrolled full-time in an educational/training program; however, income of the
				parent(s) of the teen parent should not be counted.
C. If the parent of the teen meets the
				special needs requirement (described above), the work requirement is
				waived.
D. If the teen parent has
				been emancipated from his/her parent(s), the teen parent must meet the work
				requirement or be enrolled full-time in an educational/training
				program.
45 CFR
				  98.20;
				  45 CFR 98.21;
				  45 CFR
				  98.34; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.12 - Reasons for Ineligibility

Current through June 25, 2024
After an application for child care services has been
				  submitted, a MDHS employee will determine program eligibility based on the
				  information and documents submitted by the parent. If the parent does not meet
				  all of the eligibility requirements or does not submit all required documents,
				  the application will be denied. Once determined ineligible, a denial notice
				  will be sent to the parent by email stating the reason of the ineligibility.
				  Reasons for ineligibility include but are not limited to:
A. Child is over 13 years of age or 19 years
				of age (special needs).
B.
				Household income is over 85% of the SMI.
C. Family assets over $1,000,000.
D. Parent, spouse, or biological parent not
				working at least twenty-five (25) hours per week enrolled in a full-time
				educational program, or job training program.
E. Child is not a Mississippi
				resident.
F. Failure to submit
				required documents.
45 CFR
				  98.20;
				  45 CFR 98.21; Miss. Code Ann.
				  §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: May
				  2023
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.13 - Eligibility Period

Current through June 25, 2024
Families who are determined eligible to participate in the
				  CCPP shall be afforded a minimum of twelve (12) months of eligibility for
				  assistance provided the family income does not exceed 85% SMI on a
				  non-temporary basis, or the parents do not experience a non-temporary change in
				  meeting the work/education requirement. The 12-month eligibility period begins
				  on the date the client is determined eligible and a child care certificate is
				  issued. At the end of the 12-month eligibility period, a redetermination of
				  eligibility for families who receive assistance from CCPP will
				  occur.
45 CFR
				  98.21; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.14 - Reporting Requirements

Current through June 25, 2024
A. MDHS requires
				parents participating in the CCPP to report any changes in circumstances or
				information that occur during the 12-month eligibility period. Failure to
				report any changes in circumstances affecting eligibility for the CCPP (family
				unit income, work hours, employment or education/job training, relocation to
				another state, or voluntary withdrawal from CCPP) shall be subject to the
				participant penalties as described in Chapter 9: Program Compliance.
B. MDHS is required to act on information
				reported by the family if it will reduce the family's co-payment or increase
				the family's subsidy. MDHS is prohibited from acting on information reported by
				the family that would reduce the family's subsidy unless the information
				reported indicates that the family's income exceeds 85% of SMI after
				considering temporary or irregular fluctuations in income or the family has
				experienced a non-temporary change in meeting the work/education
				requirement.
C. MDHS deems the last
				reported contact information to be accurate unless notified otherwise by the
				parent. Any notice sent to the last reported contact information will be
				considered adequate constructive notice if the parent has not reported the
				change in contact information within the ten (10) day deadline or prior to the
				notice date.
D. Parents must report
				any of the following changes within ten (10) days of the change:
1) Family unit income - Parents must report
				all changes in income
2) Work Hours
				- Parents must report if work hours fall below twenty-five (25) hours per
				week
3) Marital status
4) Household size
5) Address change
6) Email address
7) Phone number
8) Parent or Guardian name
9) Parents must report when he/she
				voluntarily withdraws a child from the program
10) Employment or Education/Job Training
a. Any cessation in employment (i.e.
				resignation, retirement, termination, or reduction in workforce) must be
				reported to MDHS
b. Any cessation
				of attendance at a job training or educational program
c. Failure to report under this rule will
				result in the parent's inability to be eligible for the 90-day job search
				period, which can result in a loss of subsidy.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.15 - Redetermination of Eligibility

Current through June 25, 2024
A. A
				redetermination of eligibility for families who receive child care assistance
				from the CCPP shall occur no sooner than twelve (12) months from the date
				eligibility is determined. Documentation for redetermination will only be
				required for proof of income, work/education or training, and state residency.
				The redetermination process includes:
1) MDHS
				will email the parent (at the last reported email address of the parent) a
				60-day notice which includes instructions for submitting the online
				redetermination application and a list of required documentation needed to
				confirm eligibility. The parent must submit the online redetermination
				application and return the required documentation by the due date indicated on
				the Notice.
2) MDHS will email a
				Notice of Missing Documents to the parent and the designated provider, and if
				the application with supporting documents is not complete,
3) MDHS will email a 30-day Notice of
				Redetermination, which includes instructions for submitting the online
				redetermination application and a list of required documentation needed to
				confirm eligibility to the parent and the designated provider. The parent must
				submit the online redetermination application and return the required
				documentation by the due date indicated on the Notice.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.16 - Termination Reasons During Redetermination Process

Current through June 25, 2024
A. Reasons for termination include, but are
				not limited to:
1) Parent does not submit an
				application for redetermination.
2)
				Parent does not provide the required documents needed to redetermine
				eligibility.
3) Child who has
				reached age 13 (or age 19 if the child has special needs as defined by the SSI
				definition of disability).
4)
				Families whose income increased above 85% of the State Median Income
				(SMI).
5) Parent does not meet the
				work/education requirement.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.17 - Reasons for Certificate Termination

Current through June 25, 2024
A. MDHS shall
				terminate child care certificates in the Child Care Payment Program (CCPP) for
				any of the following reasons:
1) Family income
				has increased to greater than 85% of the State Median Income (SMI) on a
				non-temporary basis.
2)
				Non-temporary interruption in work/education requirement. The parent must
				notify MDHS within (10) days of job loss or withdrawal from enrollment in an
				educational/training program. A 3-month job search period will be allowed to
				search for a replacement to meet the work/education requirement. At the end of
				the search period, if the parent has not started new employment or is not
				enrolled in an educational/training program, the certificate shall be
				terminated.
3) Expiration of the
				twelve (12) month eligibility or redetermination period, if the child/family no
				longer meets eligibility requirements.
4) Family change of residence to a state
				other than Mississippi.
5) Upon
				request of the parent.
6) MDHS
				finds that the documents that were used to establish eligibility were false,
				falsified, or manipulated and all components of eligibility cannot otherwise be
				verified.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 5 - Parent Eligibility Requirements › Rule 18-17-5.18 - Reasons for Termination

Current through June 25, 2024
A. MDHS
shall
terminate child care certificates in the Child Care Payment
				Program (CCPP) for any of the following reasons:
1) Family income has increased to greater
				than 85% of the State Median Income (SMI) on a non-temporary basis.
2) Non-temporary interruption in
				work/education requirement. The parent must notify MDHS within (10) days of job
				loss or withdrawal from enrollment in an educational/training program. A
				3-month job search period will be allowed to search for a replacement to meet
				the work/education requirement. At the end of the search period, if the parent
				has not started new employment or is not enrolled in an educational/training
				program, the certificate shall be terminated.
3) Expiration of the twelve (12) month
				eligibility or redetermination period, if the child/family no longer meets
				eligibility requirements.
4) Family
				change of residence to a state other than Mississippi.
5) Upon request of the parent.
6) MDHS finds that the documents that were
				used to establish eligibility were false, falsified, or manipulated and all
				components of eligibility cannot otherwise be verified.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 6 - Registration and Co-Payment Fees › Rule 18-17-6.1 - Registration/Activity Fee

Current through June 25, 2024
The Division of Early Childhood Care and Development (DECCD)
				  will pay an annual registration/activity fee of $50 for each child enrolled in
				  the Child Care Payment Program (CCPP). This payment will
only
be
				  paid once a year when a new child care certificate is issued. Payment will
				  occur at initial application for new applicants and at redetermination for
				  existing parents.
The parent will be responsible for the difference of the
				  amount, if the child care provider charges more than $50. If the
				  registration/activity fee has already been paid to the current provider and the
				  parent wishes to transfer his/her child(ren), an additional fee will not be
				  paid by DECCD to transfer to the new provider.
45 CFR
				  98.45; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 6 - Registration and Co-Payment Fees › Rule 18-17-6.2 - Co-Payment Fee

Current through June 25, 2024
Co-payments are based on the full-time and part-time status,
				  and the child's age. Parents must pay the designated fee once a month to the
				  child care provider, in which his/her child(ren) is enrolled. Co-payments are
				  assigned by MDHS. Providers shall not charge parents co-payment rates that
				  deviate in any way from the co-payment amount issued by MDHS.
Co-payment fees are divided evenly between the number of
				  children receiving services in the family. For example: If the total co-payment
				  is $10 for a family with three (3) children receiving child care services, two
				  (2) children will have a co-payment fee of $3.33 and one (1) child will have a
				  co-payment fee of $3.34.
1) Determining
				Who Pays a Co-Payment Fee
a. No Co-Payment Fee
i. Temporary Assistance for Needy Families
				(TANF) recipients,
ii.Homeless
				families with no countable income
iii. Any family whose income is at or below
				the federal poverty line
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 6 - Registration and Co-Payment Fees › Rule 18-17-6.3 - Assessing Co-Payment Fees Per Child

Current through June 25, 2024
The child care provider shall not charge parents any cost
				  over the assigned co-payment fee unless the cost for child care to the general
				  public is higher than the amount paid by the CCPP. Full-time and part-time
				  status is based on the child's age and the time of year the child is attending
				  the child care center.
1) If a parent
				has a child receiving full-time child care services, the total co-payment fee
				shall be stated on that child's certificate.
2) If a parent has a child receiving
				part-time child care services, only half of the total co-payment fee shall be
				stated on the child's certificate.
3) If a child is in full-time child care and
				part-time child care during the same month, the co-payment fee shall be
				assessed on the majority of the type of care provided.
Example: If a child is served 16 (sixteen) part-time days and
				  5 (five) full-time days, the part-time co-payment fee shall be assessed for the
				  month.
45 CFR
				  98.45(k); Miss. Code Ann.
				  §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 6 - Registration and Co-Payment Fees › Rule 18-17-6.4 - Non-Payment of Co-Payment Fees

Current through June 25, 2024
Co-payment fees shall be paid during the current month
				  directly to the child care provider according to the child care certificate
				  issued by DECCD. Child Care providers shall maintain proof of collection of
				  co-payment fees, identified separately from tuition overage payments made by
				  parents.
1) Providers must provide
				proof of co-payment fees to parents in the form of a receipt that must include
				the following:
a. Parent's name,
b. Payment amount,
c. Date of payment,
d. Child care provider's name and signature,
				and
e. Child care center's name (if
				applicable).
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 6 - Registration and Co-Payment Fees › Rule 18-17-6.5 - Co-Payment Reimbursement

Current through June 25, 2024
When incorrect co-payments amounts are assessed, the amount
				  must be reimbursed to the parent or child care provider.
1) Higher Rate
If a parent's fee was assessed at a rate higher than the
				  correct fee and the parent has made payment to the provider, the parent must be
				  reimbursed by the provider for the difference for each month paid. The correct
				  fee shall be noted on the certificate and a notice of the change forwarded to
				  the provider and the parent.
2) Lower Rate
If a parent's fee was assessed at a rate lower than the
				  correct fee, the parent must be responsible for reimbursing the provider for
				  the difference between the corrected co-payment amount and the incorrect
				  co-payment amount that was paid.
45 CFR
				  98.45(k); Miss. Code Ann.
				  §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 6 - Registration and Co-Payment Fees › Rule 18-17-6.6 - Prorating Co-Payment Fees

Current through June 25, 2024
The assessed co-payment fee reflects a monthly rate
				  regardless of attendance. If a child is enrolled between the
				  1st and 15th of the
				  month, the full monthly co-payment fee shall be assessed for the first month of
				  service. If the child is enrolled between the 16th
				  and last day of the month, one-half of the monthly co-payment fee shall be
				  assessed for the first month of service. If a parent desires to change a
				  provider during the month, the parent shall pay the appropriate co-payment fee
				  to any subsequent providers.
45 CFR
				  98.45(k); Miss. Code Ann.
				  §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 7 - Provider Application Process › Rule 18-17-7.1 - Types of Child Care Providers

Current through June 25, 2024
A. Child Care
				Payment Program (CCPP) approves the following types of child care providers:
1) Center Based Child Care Providers - A
				non-residential facility that regularly provides shelter and personal care for
				six (6) or more children who are not related to the operator within the third
				degree and who receive care for any part of a 24- hour day. MUST be licensed by
				Mississippi State Department of Health (MSDH), or provide documentation from
				MSDH that they meet a condition of license exemption.
2) Family Child Care Provider (2 types) -
				provides shelter and personal care in a residential setting for:
a. No fewer than six (6) and no more than
				twelve (12) children with two (2) adult staff. MUST be licensed by MSDH, will
				be monitored by MSDH, and may also be monitored by Mississippi Department of
				Human Services (MDHS) for any aspect of program compliance.
b. For five (5) or fewer children. MUST
				complete registration with the Mississippi State Department of Health (MSDH)
				and will be monitored at least one time annually in an unannounced inspection
				by MSDH to ensure compliance with health and safety training, fire safety
				standards, criminal background checks, and maintenance of sign-in sheets.
				Additionally, provider may be monitored by MDHS for any aspect of program
				compliance.
3) In-Home
				Child Care Provider - Care provided in the child's home. This type of care is
				limited to care for children with special needs and will be monitored at least
				one time annually in an unannounced inspection by MSDH to ensure compliance
				with health and safety, fire safety standards, and criminal background checks.
				Additionally, provider may also be monitored by MDHS for any aspect of program
				compliance.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 7 - Provider Application Process › Rule 18-17-7.2 - CCPP Provider Requirements

Current through June 25, 2024
Any child care provider interested in participating in the
				  Child Care Payment Program (CCPP) must complete an application through the
				  Division of Early Childhood Care & Development (DECCD), and meet the
				  following requirements
before
CCPP approval:
A. Licensure Requirement (may be met in 1 of
				3 ways);
1) Licensed- must hold a current
				license from the MSDH, or
2)
				License-exempt-qualifies for exemption by the MSDH, as defined by Mississippi
				Statute, or
3) Not required to be
				licensed, but registered with MSDH (MSDH licensure regulations may be found at
www.msdh.ms.gov
)
4) Licensed-exempt providers shall be
				required to become voluntarily licensed by the MS Department of Health if by
				seeking to become a CCPS provider or a material change to the provider's
				operations occurs which results in conflict with the requirements of qualifying
				as a license exempt provider.
5)
				MDHS reserves the right to deny program participation to any provider operating
				outside of the MS Code or CCPP policies.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 7 - Provider Application Process › Rule 18-17-7.3 - Completion of Application Process

Current through June 25, 2024
Once all requirements have been met, DECCD will process the
				  application, and email the approved provider an eligibility effective date. No
				  payment may be issued prior to the effective date.
MSDH performs the following required CCPP functions for
				  Providers (as mandated by Mississippi Statute and on behalf of DECCD through
				  formal agreement):
A.
				Licensure/Regulatory Including but not limited to promulgation of health and
				safety regulations, compliance monitoring, and investigation. All child care
				centers participating in CCPP must have a valid license issued by MSDH, unless
				exempted or ineligible by statute.
1) If MSDH
				revokes a license for any reason, DECCD must be notified, and the child care
				facility must be closed in the DECCD database. Once closed, the provider must
				meet the requirements of MSDH and DECCD to reopen, unless the child care
				facility is permanently disqualified for providing child care
				services.
2) In the event of
				closure, DECCD will notify the parents of all affected children of the closure
				and offer assistance to find a new center.
3) MSDH recognizes three (3) types of
				regulatory categories:
a. Licensed- governed
				by Mississippi statute and MSDH regulations (
www.msdh.ms.gov
).
b. License Exempt- Some providers are
				exempted from licensure by Mississippi statute or MSDH regulations, because
				they are otherwise regulated and monitored by a separate governing entity,
				giving reasonable assurances as to health and safety. License exempt status is
				determined solely by MSDH.
c.
				Unlicensed (Family Child Care and In-Home Care) - Some providers are ineligible
				for licensure. According to Mississippi Statute, any family child care home in
				which shelter, and personal care is regularly provided for five (5) or fewer
				children is ineligible for licensure. An in-home care provider cares for a
				special need child in the child's home and is ineligible for
				licensure.
4) To ensure
				health and safety compliance as required by federal regulations, all
				license-exempt, family child care, and in-home care providers are required to
				complete an application with the Mississippi Department of Human Services
				(MDHS) and to register with MSDH in order to receive payment in the CCDF
				subsidy program. MDHS through a formal agreement with the MSDH will monitor
				family child care providers. The monitoring will include, at a minimum, one (1)
				unannounced visit per year to ensure health and safety standards, fire safety
				standards, and criminal background checks are in compliance. MDHS may also
				monitor for program compliance.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 7 - Provider Application Process › Rule 18-17-7.4 - Standard Designation

Current through June 25, 2024
Standard designation is a minimum quality requirement of all
				  child care providers. All existing providers must have a standard designation
				  prior to October 1, 2019. All new providers must have completed the process
				  prior to CCPP approval. The designation will be renewed no more than once per
				  year. All providers who complete a standard application in good faith will be
				  granted a standard designation. Based on the content of the application, the
				  provider shall be approved without technical assistance (TA) or with TA. TA
				  will be provided at no charge to the provider by the Resource and Referral site
				  technical assistants).
The requirements to receive a standard designation
				  include:
1) Must be licensed,
				registered, or otherwise license-exempt by the MSDH and
2) All staff must complete the Health and
				Safety training. Mandatory preservice and ongoing professional development
				related to early childhood care and development.
3) Delivery of curricula and/or learning
				activities that are aligned to State Early Learning Guidelines and Standards as
				adopted by the Mississippi Department of Education (MDE). 4) Engagement in
				continuous quality improvement.
45 CFR
				  98.53(a) (3); Miss. Code
				  Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: October
				  2021
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 7 - Provider Application Process › Rule 18-17-7.5 - CCPP Health and Safety Orientation Training

Current through June 25, 2024
The Health and Safety Orientation training is one of the
				  requirements to become a CCPP approved provider. It is a three (3) hour
				  training, and all existing staff, including Directors, employees, and
				  volunteers, as well as new hires must complete the training within ninety (90)
				  days of the hire date or prior to obtaining CCPP approval for the
				  center.
A. MDHS partner agencies will
				conduct face to face and online trainings to all approved child care providers
				on behalf of MDHS. Caregivers are required to register in advance for the
				training and must attend the entire orientation session.
B. All providers must maintain documentation
				of completed orientation training for caregiver staff and volunteers who engage
				in child care. This documentation must be made available to MSDH or MDHS
				monitors upon request. Caregivers should retain documentation of orientation
				training, as it may be transferred to other child care facilities within the
				state.
C. Health and Safety topics
				include:
1) Prevention and control of
				infectious diseases (including immunization)
2) Prevention of sudden infant death syndrome
				and the use of safe-sleep practices
3) Administration of medication, consistent
				with standards for parental consent
4) Prevention of and response to emergencies
				due to food and allergic reactions
5) Building and physical premises safety,
				including the identification of and protection from hazards, bodies of water,
				and vehicular traffic
6) Prevention
				of shaken baby syndrome, abusive head trauma, and child maltreatment
7) Emergency preparedness and response
				planning for emergencies resulting from a natural disaster or a human-caused
				event (such as violence at a child care facility)
8) Handling and storage of hazardous
				materials and the appropriate disposal of bio-contaminants
9) Precautions in transporting children (if
				applicable)
10) Pediatric first aid
				and cardiopulmonary resuscitation (CPR) certification
11) Recognition and reporting of child abuse
				and neglect
12) Child development
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 7 - Provider Application Process › Rule 18-17-7.6 - Ongoing Professional Development

Current through June 25, 2024
The health and safety orientation training must be completed
				  every two (2) years by every staff member. Additionally, licensed and
				  unlicensed providers must follow MSDH regulations requiring 15 contact hours of
				  professional development each year. License exempt providers must adhere to
				  professional development requirements as prescribed by the organization that
				  sanctions the program and upon which its license exempt status is based, in
				  addition to the requirements of the CCPP.
The following requirements describe the expectations and
				  requirements for all CCPP providers:
A.
				Prevention and control of infectious diseases (including immunization)
1) CCDBG federal regulations mandate that
				each child receiving CCDF subsidy and any caregiver providing subsidized
				childcare have current immunizations. Providers must maintain the following
				records for each child and each caregiver on site, and readily accessible for
				review by MDHS or MSDH:
2)
				Certificate of Immunization Compliance (MSDH Form 121, signed by the District
				Health Officer, a physician, nurse, or designee);
or
3) Certificate of Medical Exemption (MSDH
				Form 122, must be approved and signed by the MSDH District Health Officer from
				the public health district or the State Epidemiologist).
4) Homeless children and children in foster
				care who receive CCPP assistance shall be granted a twenty-four (24) hour grace
				period from the date of admission into a CCPP-approved child care program to
				obtain the necessary immunization records. Payment for these children during
				the grace period shall not be considered an error or an improper
				payment.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 7 - Provider Application Process › Rule 18-17-7.7 - Child Maltreatment

Current through June 25, 2024
All child care providers and all responsible parties must
				  report child abuse and neglect immediately if they suspect or have evidence
				  that a child in their care is being abused or neglected by a parent, family
				  member, child care worker, or other individual with access to the child.
				  Providers and all responsible parties shall submit criminal child abuse reports
				  directly to the Mississippi Department of Child Protection Services for
				  investigation and shall notify MDHS. MDHS may also notify MSDH if
				  warranted.
Mississippi Department of Child Protection Services reports
				  can be made online at
www.mdcps.ms.gov
or
				  verbally by calling the Mississippi Abuse Hotline at
				  1-800-222-8000.
45 CFR
				  98.41; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: October
				  2021
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 7 - Provider Application Process › Rule 18-17-7.8 - Discipline of Children

Current through June 25, 2024
All child care providers should establish practices for
				  promoting developmentally appropriate social-emotional-behavioral health
				  practices and procedures for discipline and intervention. These procedures and
				  practices shall be clearly communicated to all staff, families, and community
				  partners.
45 CFR
				  98.16;
				  45 CFR 98.41; Miss. Code Ann.
				  §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 7 - Provider Application Process › Rule 18-17-7.9 - Suspension and Expulsion of Children

Current through June 25, 2024
MDHS strongly discourages the use of expulsion, suspension,
				  and other exclusionary discipline practices; these practices should only be
				  used as a last resort. Child care providers are encouraged to access the
				  technical assistance (TA) and resources provided by MDHS through TA partners
				  and the Mississippi Early Childhood Inclusion Center (MECIC) to assist the
				  provider in maintaining therapeutic inclusion of the child if at all possible.
				  The provider should document evidence of appropriate behavioral interventions.
				  Should a situation arise where there is documented evidence that all possible
				  interventions and supports recommended by a qualified professional have been
				  exhausted and it has been determined that transitioning a child to another
				  program is necessary for the well- being of the child or his or her peers,
				  providers are encouraged to take a series of documented steps to ensure a
				  smooth transition into another setting that offers a rich social context and
				  opportunities for interactions with socially competent peers so that the
				  child's learning and social skills practice are optimized in a natural
				  environment. If the child has a disability and is receiving services under the
				  Individuals with Disabilities Education Act (IDEA), the provider and MDHS shall
				  ensure that additional applicable procedural safeguards and requirements are
				  met.
45 CFR
				  98.16(ee); Miss. Code Ann.
				  §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: October
				  2021
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 8 - Procedures After Approval of a Certificate › Rule 18-17-8.1 - Child Care Certificates

Current through June 25, 2024
Once a family is approved for child care subsidy a child care
				  certificate is issued to both the parent and the provider. In addition to other
				  details, the certificate contains the following:
1) The name of the child approved for
				care.
2) The rate of subsidy
				reimbursement for which the child was approved.
3) Whether the child was approved for
				full-time care, part-time care, or both; including the days of care requested
				by the parent.
4) The assigned
				co-payment rate to be billed on behalf of this child.
5) The name and ID number of the approved
				provider location designated for care. Care shall only occur at the location
				associated with both the provider name and ID number indicated on the
				certificate. When multiple care locations are owned, care is only allowed at
				the single location indicated on the certificate.
The child care certificate details the conditions under which
				  care is allowed to occur. Any deviation from what was approved will be
				  considered fraudulent and subject to penalties, fines, recoupment, and possible
				  prosecution when warranted.
45 CFR
				  98.45; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Initial: May
				  2023
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 8 - Procedures After Approval of a Certificate › Rule 18-17-8.2 - Reimbursement Rates

Current through June 25, 2024
1) The CCPP is a
				third-party reimbursement model, paying providers a fee for services, based on
				agency established reimbursement rates. The current rates were established by
				conducting a Market Rate Survey (MRS) of the state's average child care rates,
				and multiplying those rates by 75 percent, with variants for age of the child,
				child's full or part-time status, facility type, and special needs.
2) Reimbursement rates shall be reviewed once
				during each three (3) year federal state plan cycle to ensure the rate is
				adequate and to ensure equal access to services for children in the
				CCPP.
3) The current rates and
				methodology for the most current MRS are posted on the consumer education
				website and on the Mississippi Department of Human Services (MDHS)
				website.
4) CCPP providers may
				charge more than the reimbursement rates established by MDHS, but to do so,
				they must submit their published tuition rates to the MDHS within CCPS, and
				publish in all marketing materials. Providers shall not charge a different rate
				to families in the certificate program than the rate charged to the general
				public. All rates, fees, and discounts charged to CCPP participants must be
				offered and equal to those charged to non-participants. This means universal
				application of advertised tuition rates.
5) The established rates are intended to
				subsidize child care costs for low-income parents and may not cover the full
				cost of all centers.
45 CFR
				  98.45; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: October
				  2021
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 8 - Procedures After Approval of a Certificate › Rule 18-17-8.3 - Other Fees

Current through June 25, 2024
1) CCPP providers
				may charge reasonable late fees but they must be published to the public, and
				in all marketing materials, and must apply equally to CCPP and non-CCPP
				children.
2) If CCPP providers
				elect to charge more than the published reimbursement rate, the provider is
				responsible for collecting the overage from the parent or any responsible
				party.
3) All fees shall be paid by
				the parent during the current month directly to the provider according to the
				child care certificate issued by MDHS. Providers shall maintain proof of
				collection of co-payment fees (identified separately from tuition overage
				payments and late fee payments) made by parents.
4) All outstanding co-payment fees must be
				paid to the provider before MDHS will grant a change of provider request unless
				the parent demonstrates emergency circumstances.
5) Providers must provide proof of payment to
				parents that must include the following:
a)
				Parent's name
b) Payment
				amount
c) Date of payment
d) Child care center's name
e) Child care provider's name and
				signature
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 8 - Procedures After Approval of a Certificate › Rule 18-17-8.4 - Payment Process

Current through June 25, 2024
CCPP providers will submit ledgers each month to request
				  payment for services provided. CCPP pays providers based on child enrollment
				  with the center. CCPP providers must submit a ledger in the Child Care Payment
				  System (CCPS). All child care providers are required to maintain a record of
				  accurate attendance and absences on sign-in/out sheets and on daily class rolls
				  for each child. Providers shall retain sign-in/out sheets for a period of three
				  (3) years.
A. The sign-in/out sheets
				must show the following:
1) Child's first and
				last name (as listed on the child care certificate),
2) Full name of the parent/guardian or
				parent's authorized representative,
3) Time the child is signed in with the
				signature of the person signing the child in each day, and
4) Time the child is signed out with the
				signature of the person signing the child out each day.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 8 - Procedures After Approval of a Certificate › Rule 18-17-8.5 - Parent Choice of Provider

Current through June 25, 2024
Parent choice is a fundamental tenet of the CCDF program.
				  Parents are free to choose any provider that has been previously approved to
				  participate in the CCPP. The selected provider is listed on the certificate
				  after the child has been approved for program participation.
A. Parents may change child care providers
				for any reason, but the parent must adhere to the following MDHS procedure for
				doing so:
1) Submit a Change in Provider
				request to MDHS via the online parent portal.
2) Ensure that all outstanding co-pay fees
				are paid to the current provider.
3) Provide a minimum two (2) week notice to
				the current provider prior to withdrawing the child, unless under emergency
				circumstances.
4) Emergency
				Circumstances - The minimum two (2) week notice period may be waived under
				certain circumstances. The parent may make a written request to the DECCD
				Division Director explaining the emergency circumstance for transfer or
				withdrawal. Examples of emergency circumstances include, but are not limited
				to:
a. Physical Altercation between the Parent
				and Staff Member (including Director). If an issue arises at the child care
				center between the parent and staff member (including director) of the child
				care center resulting in police involvement, a transfer may be requested. The
				DECCD Director may also contact the child care provider to obtain additional
				evidence and will weigh all evidence as a whole.
b. Injury of a Child: If an issue arises at
				the child care center resulting in an injury of any child enrolled in the
				center such as neglect, lack of supervision, or physical harm, a transfer may
				be requested.
c. If emergency
				circumstances are established, the DECCD Director will make a determination as
				to whether outstanding fees must be paid prior to authorizing the transfer or
				withdrawal.
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 8 - Procedures After Approval of a Certificate › Rule 18-17-8.6 - Parent Compliance

Current through June 25, 2024
Parents and providers receiving CCDF subsidy are expected to
				  follow MDHS policies and the selected child care provider's internal policy.
				  Failure to do so shall result in sanctions and/or penalties in the program,
				  however, each parent enters into a contractual relationship with each provider,
				  and disputes that fall outside of the CCDF program must be resolved by the
				  contracting parties or in a court of proper jurisdiction.
45 CFR
				  98.40; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: October
				  2021
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 8 - Procedures After Approval of a Certificate › Rule 18-17-8.7 - Allowable Leave Time for Parents

Current through June 25, 2024
A. Absences - Child
				care will be paid based on the child's enrollment with a provider. Excessive
				absences from care may result in changes or termination of the child care
				certificate. Providers must maintain and report accurate child attendance for
				monitoring purposes. Funds paid for care that cannot be substantiated by sign
				in/out sheets shall be recouped by MDHS.
Excessive absences - A child absent from the child care
				  provider for thirty (30) consecutive calendar days or more without contact with
				  the child care provider. MDHS shall terminate child care certificates for
				  children with excessive absences, even if fewer than 12 months of eligibility
				  have been received. Providers shall report a child absence with the correct
				  absence code in the monthly ledger. Failure to accurately report child absence
				  will be considered a violation of policy.
Exception to the excessive absence rule:
Temporary long-term absences - May be granted for special
				  circumstances such as chronic illness of the child, custody situation that
				  requires the child to spend extended time with a non-custodial parent, or a
				  temporary move out of state. Requests should be made in writing to MDHS if
				  absences will exceed sixty (60) consecutive days and will be granted on a
				  case-by-case basis. If granted, the certificate will continue to remain active,
				  regardless of attendance, but the child care provider will only be paid for
				  five (5) days of absence per month. However, the child care provider has the
				  option to disenroll the child from his or her child care center.
B. Voluntary withdrawal -
				Participants and providers must notify MDHS of any move out of state, or intent
				to withdraw from child care. MDHS will then terminate the certificate. Failure
				of a parent or provider to notify MDHS shall constitute as an intentional
				program violation. Absence of a child for thirty (30) consecutive days without
				a ruling from MDHS that the absence is temporary (see above), shall be
				considered a voluntary withdrawal from the program.
45 CFR
				  98.40; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: May
				  2023
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 8 - Procedures After Approval of a Certificate › Rule 18-17-8.9 - Payment Ledger Cycle

Current through June 25, 2024
Payment ledgers shall be submitted electronically through the
				  Child Care Payment System (CCPS) once a month. Providers may choose to submit
				  ledgers during one (1) of two (2) payment cycles during the month; however,
				  providers shall only receive one (1) payment per month for services
				  rendered.
A. Payment ledgers shall open
				to providers on the first day of the month and remain open until 11:59 p.m. CST
				on the fifth day of the month. Child care providers who submit ledgers by the
				fifth day of the month will be issued payment by the 15th day of the
				month.
B. Child care providers who
				fail to submit the ledger by the fifth day of the month have the option to
				submit the ledger by 11:59 p.m. CST on the 15th day of the month. Providers who
				submit their ledgers by the 15th day of the month will be issued payment by the
				last day of the month
.
C. DECCD cannot issue provider payments
				outside the scheduled payment cycle.
45 CFR
				  98.16(k);
				  45 CFR 98.45(l); Miss. Code Ann.
				  §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: October
				  2021
Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 17 - Division of Early Childhood Care and Development Child Care Payment Program Policy Manual › Chapter 8 - Procedures After Approval of a Certificate › Rule 18-17-8.10 - Ledger Payments

Current through June 25, 2024
Ledger payments contain a list of disbursements issued to the
				  child care provider for attendance for services rendered on behalf of children
				  who are participating in CCPP.
45 CFR
				  98.45; Miss. Code Ann. §
										43-1-2(4); Miss.
				  Code Ann. §
										43-1-4 Revised: March
				  2020