Kentucky Administrative Regulations › Title 101 - PERSONNEL › Chapter 2 - Personnel Cabinet, Classified › Section 101 KAR 2:190 - Employee performance management system

Current through Register Vol. 51, No. 1, July 1, 2024
RELATES TO:
				KRS
				18A.005,
				18A.110
NECESSITY, FUNCTION, AND CONFORMITY:
				KRS
				18A.110(1)(i) and (7)(j)
				require the Secretary of the Personnel Cabinet to promulgate comprehensive
				administrative regulations for classified service employees to establish a
				uniform system of annual employee evaluations for classified employees.
				KRS
				18A.110(2) requires the
				secretary to promulgate comprehensive administrative regulations for the
				unclassified service. This administrative regulation establishes the uniform
				employee performance evaluation system for performance years beginning in
				2020.
Section 1. General Provisions.
(1) The provisions of this administrative
			 regulation shall be effective beginning with 2020 performance year
			 activities.
(2) The annual
			 performance period shall be one (1) calendar year beginning on January
			 1.
(3) Annual performance
			 evaluations shall be completed no later than January 31 after the end of the
			 annual performance period.
(4) All
			 agencies shall use the Annual Performance Evaluation process established by the
			 secretary.
(5)
(a) Except as provided in paragraph (b) or
			 (c) of this subsection, the first line supervisor of an employee when the
			 evaluation is due shall be the evaluator unless otherwise directed by the
			 appointing authority and approved by the Personnel Cabinet.
(b) If the first line supervisor has not
			 supervised the employee for at least sixty (60) calendar days during the
			 performance year, the next line supervisor who meets the sixty (60) day
			 requirement shall be the evaluator for the final evaluation.
(c) If an employee changes jobs or reports to
			 a different supervisor on or before November 1 of the performance year, the
			 agency shall transfer all performance evaluation documentation for the
			 performance year to the new evaluator for incorporation in the year-end interim
			 review and final evaluation.
(d) If
			 an employee changes jobs or reports to a different supervisor after November 1
			 of the performance year, the year-end interim review and final evaluation shall
			 be completed by the former supervisor.
(6)
(a)
			 Except as provided in paragraph (b) of this subsection, the evaluator shall
			 establish an annual performance plan for each eligible employee no later than
			 January 31 after the start of the annual performance period.
(b) If an employee's position or job title
			 changes during the performance year, the evaluator shall establish a new
			 performance plan no later than thirty (30) calendar days after the start of the
			 position or job title change unless otherwise directed by the appointing
			 authority and approved by the Personnel Cabinet, or directed by the Personnel
			 Cabinet. The new performance plan shall become a part of the original annual
			 performance evaluation documentation.
(7) The evaluator shall meet with the
			 employee when completing the performance plan to discuss job duties and
			 expectations.
(8) The evaluator
			 shall present and explain all documentation relevant to an employee's annual
			 performance evaluation.
(9) The
			 Personnel Cabinet or approved agency personnel shall provide supervisor
			 evaluation training on the annual performance evaluation process.
(a) The appointing authority shall require
			 that supervisor evaluation training is completed prior to completing
			 performance planning, interim reviews, and final evaluations of
			 employees.
(b) The Personnel
			 Cabinet and participating agencies shall monitor compliance with supervisor
			 evaluation training requirements.
(10) An employee shall complete orientation
			 to the performance evaluation process prior to January 1 of the employee's
			 initial performance evaluation period.