Iowa Administrative Code › Agency 611 - Military Division › Chapter 2 - Public Records and Fair Information Practices › Rule 611-2.15 - Federal Records

Current through Register Vol. 47, No. 3, July 24, 2024
Pursuant to Iowa Code section
				22.9,
				the military division finds that maintenance, use or disclosure of federal
				records described in this subsection, except as allowed by federal law and
				regulation, would result in denial to the agency of United States government
				funds, services and essential information that would otherwise definitely be
				available and have in the past been available to the agency. Iowa Code section
				29A.5
				provides that the Iowa National Guard shall be subject to the provisions of
				federal laws and regulations. Applicable federal laws and regulations include:
				32
				U.S.C. 105 (providing that Army National
				Guard records shall be kept in accordance with Title 32 of the United States
				Code),
				32 U.S.C.
				108 (providing that federal funds may be
				barred from a state national guard where compliance with Title 32 is not
				maintained),
				5
				U.S.C. 552 stating the manner in which
				federal records shall be made available to the public, and Air Force regulation
				12-35 (June 3, 1985), Army Regulation 340-21 (July 5, 1985), National Guard
				Regulation 340-17 and Air National Guard Regulation 12-30 (all of which relate
				to maintenance and public availability of federal records). Copies of the
				regulations may be obtained at the cost of reproduction from the office of the
				Adjutant General, Camp Dodge, 7700 Northwest Beaver Drive, Johnston, Iowa
				50131-1902.
(1) The military division
			 maintains the following categories of federal records, the maintenance of which
			 is governed by federal law and regulation:
a.
			 Personnel records. This category contains biographical, medical, and career
			 development data on civilian and military personnel who are employed by the
			 federal government.
b. Fiscal
			 records. This category contains the record of service for pay, allowances, and
			 retirement on civilian and military personnel who are employed by the federal
			 government. It further includes budget and financial data required for audit
			 purposes.
c. Training records. This
			 category contains the training activities, accomplishments, and objectives of
			 units, and personnel civilian and military who are employed by the federal
			 government.
d. Legal files. This
			 category contains legal assistance records, claims and litigation against the
			 United States, contracts review, and attorney work product.
e. Inspector general files. This category
			 contains records of evaluation of units, personnel assistance, and
			 recommendations of the office of the inspector general.
f. Operations records. This category contains
			 information on the movement of personnel and equipment to meet the mission
			 requirements of the Army and Air Force.
g. Equipment maintenance records. This
			 category contains the functional or repair status of military equipment
			 maintained by the Army and Air National Guard.
h. Procurement record. This category contains
			 a history of acquisition goods and services by the United States Property and
			 Fiscal Office at Camp Dodge.
i.
			 Equipment inventories. This category contains a record of property accounts for
			 all federal equipment issued to the Iowa Air or Army National Guard.
j. Publications library. This category
			 contains federal publications, regulations, directives and pamphlets which
			 provide procedural guidance for the operations and activities of the Iowa
			 National Guard.
The federal records described in paragraphs
"a"
to
"e"
above, contain personally identifiable information
				compiled under the authority of Iowa Code chapter 29A and Title
				32
				United States Code, Section 105, and
				implementing regulations. A more comprehensive description of the above noted
				federal records is contained in Air Force Regulation 12-50, "Disposition of Air
				Force Records," and Department of the Army regulations 340-18, "The Army
				Functional File System."