Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 5 - Museum Division › Chapter 10 - The Mississippi Governor's Mansion Historic Section and Grounds Guidelines for Public Use › Rule 16-5-10.1 - Organizational Use

Current through June 25, 2024
The historic section of the Governor's Mansion has been
				  designated as an area for limited public use by educational, historical, and
				  other non-profit organizations. The Mansion and grounds will not be available
				  to private individuals acting on their own.
On occasion, it will be necessary to rearrange scheduling due
				  to emergency use of the Mansion by the governor for official state functions or
				  other important uses. The understanding and flexibility of the affected
				  organization is requested in those infrequent instances of cancellation or
				  postponement of a scheduled function.
Requests for use of the Mansion should be made in writing to
				  the Mansion administrator, 300 E. Capitol Street, Jackson, MS 39201, at least
				  six weeks prior to the scheduled date of a function. The request should provide
				  as much information as possible on proposed plans and arrangements for an
				  event, including the general purpose of the event and the anticipated number of
				  guests. All arrangements must be approved in advance by the Mansion
				  administrator.
If the requested use is approved, the authorized
				  representative of the organization will be expected to sign a Facility Use
				  Contract and to pay a Mansion Use Fee based on the number of persons expected
				  to attend the event.
The Use Fee is deposited in the Friends of the Mansion
				  account and benefits the Governor's Mansion by providing funding for the
				  conservation, preservation, and repair of furnishings in the historic section
				  of the Mansion.
A. The number of
				guests may not exceed one hundred and fifty (150) persons.
B. The Mansion is not appropriate for
				auditorium-type events.
C. The
				Mansion cannot accommodate commercial filming or television
				equipment.
D. Functions are to
				begin and conclude at the scheduled time.
E. For security reasons, a complete list of
				all event attendees should be provided to the Mansion administrator twenty-four
				hours prior to the function.
F.
				Caterers should confer with Mansion administrator on time of arrival and
				provide a list of all employees assisting with event.
G. Caterers are responsible for returning the
				kitchen to its original condition at the conclusion of the event.
H. Food, flowers, and beverages are the
				responsibility of the host organization. Caterers, florists, and other vendors
				must be approved by the Mansion administrator. Floral arrangements must be from
				florist. No member of the host organization is permitted to arrange flowers on
				site.
I. All serving pieces and the
				menu are to be approved by Mansion administrator.
J. Food and drink are allowed only on the
				first floor.
K. Linens may be
				requested from the Mansion administrator. Any linens provided by the host group
				must be approved by the administrator.
L. Service will be paid for by the host
				organization and will be provided by the Governor's Mansion.
M. The organization may not collect dues nor
				charge fees at events held at the Mansion.
N. The host group is responsible for any
				breakage or damage and associated repair costs to the Mansion, its furniture,
				furnishings, and/or grounds. Estimates and repair supervision will be handled
				by Mansion staff.
O. For events
				held on the Mansion grounds, location and alternations are to be approved by
				Mansion administrator.
P. Parking
				is limited; special requests for reserved parking must be submitted to the
				Mansion administrator.
Q. The host
				organization should confer with the Mansion administrator twenty-four hours
				prior to the function to ensure that all of the above guidelines have been
				met.
Miss. Code §
				  29-59-1 (1972, as amended).