Code of Massachusetts Regulations › 105 CMR - DEPARTMENT OF PUBLIC HEALTH › Title 105 CMR 120.000 - The Control of Radiation › QUALITY ASSURANCE › Section 120.880 - Maintenance of Records, Reports, and Transfers

Current through Register 1525, July 5, 2024
(A) The Operator shall maintain any records
				and make any reports in connection with the licensed activities as are required
				by the conditions of the license or by 105 CMR 120.800 or any order of the
				Department.
(B) Records required by
				105 CMR 120.800 or by license conditions shall be maintained for a period
				specified by 105 CMR 120.800 or by license condition. If a retention period is
				not otherwise specified, these records shall be maintained and transferred to
				the Board as a condition of license transfer unless the Department authorizes
				their disposition because of inaccuracies or obsolescence or that disposing of
				such records will not adversely affect the public health and safety of the
				general public and the environment.
(C) Records which are required to be
				maintained pursuant to 105 CMR 120.800 may be the original or a reproduced copy
				or microfilm if this reproduced copy or microfilm is capable of producing copy
				that is clear and legible at the end of the required retention period. The
				record may also be stored in electronic media with the capability for producing
				legible, accurate, and complete records during the required retention period.
				Records such as letters, drawings, specifications, must include all pertinent
				information such as stamps, initials, and signatures. The licensee shall
				maintain adequate safeguards against tampering with and loss of
				records.
(D) Copies of all records
				of the location and the quantity of wastes contained in the facility shall be
				transferred to the Board upon license transfer to the Board.
(E) Following receipt and acceptance of a
				shipment of radioactive waste, the licensee shall record the date that the
				shipment is received at the disposal facility, the date of disposal of the
				waste, a traceable shipment manifest number, a description of any engineered
				barrier or structural overpack provided for disposal of the waste, the location
				of disposal at the disposal site, the containment integrity of the waste
				disposal containers as received, any discrepancies between materials listed on
				the manifest and those received, the volume of any pallets, bracing, or other
				shipping or onsite generated materials that are contaminated, and are disposed
				of as contaminated or suspect materials, and any evidence of leaking or damaged
				disposal containers or radiation or contamination levels in excess of limits
				specified in Department of Transportation and Agency regulations. The licensee
				shall briefly describe any repackaging operations of any of the disposal
				containers included in the shipment, plus any other information required by the
				Agency as a license condition. The licensee shall retain these records until
				the Agency transfers or terminates the license that authorizes the activities
				described in 105 CMR 120.800.
(F)
				Annual reports:
(1) The Operator shall submit
				an annual report to the Department by the end of the first calendar quarter of
				each year for the preceding year.
(2) The annual reports shall include:
(a) A copy of the Operator's financial report
				or a certified financial statement,
(b) Specification of the quantity of each of
				the principal contaminants released to unrestricted areas in liquid and in
				airborne effluents during the preceding year,
(c) The data of the Operator environmental
				monitoring program,
(d) A summary
				of any disposal unit surveys and maintenance activities,
(e) A summary, by waste class, of activities
				and quantities of any radionuclides disposed of,
(f) Any instances in which observed site
				characteristics were significantly different from those described in the
				application for a license; and,
(g)
				Any other information the Department may require.
(3) The report shall identify and discuss any
				instance, during the reporting period, in which monitoring results, maintenance
				performed or the quantities of waste released are significantly different from
				those expected.