reglab/statecodes huggingface dataset:
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.15 - Procedural Requirements for Disapproval of Incoming Non-privileged Mail/Publications/Excess Pages

Current through Register 1525, July 5, 2024
(1)
Incoming Non-privileged
			 Mail
. When any non-privileged mail or portion thereof, addressed
			 to an inmate, is received at the institution, but is not delivered to the
			 inmate for any reason set forth in
			 103
			 CMR 481.13, the inmate, and the sender when
			 identifiable, shall be promptly notified, in writing, of the following:
(a) the reason(s) for refusing to deliver the
			 non-privileged mail or a portion thereof to an inmate; and
(b) the fact that a written appeal may be
			 submitted by the inmate or sender to the Superintendent.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.16 - Procedural Requirements for Disapproval of Outgoing Mail

Current through Register 1525, July 5, 2024
(1) When any mail, or a portion thereof,
			 whether privileged or non-privileged, is not mailed either because it fails to
			 successfully pass a fluoroscope examination or its contents fall as a whole or
			 in significant part into any one of the categories listed in
			 103
			 CMR 481.14(2)(a) through
			 (j), the inmate shall be promptly notified in
			 writing of the following:
(a) the reason for
			 the refusal; and
(b) notice that a
			 written appeal may be submitted by the inmate to the Superintendent or
			 designee.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.17 - Return Address on Outgoing Mail

Current through Register 1525, July 5, 2024
(1) It shall be
			 the inmate's responsibility to place their return address on the outside of all
			 outgoing mail. The return address shall include the inmate's name and the
			 address designated by the institution for inmate non-privileged mail. Mail
			 without a return address, or where the inmate denies that they are the sender
			 of outgoing non-privileged mail bearing their name, will not be forwarded to
			 the post office.
(2) In addition,
			 all outgoing mail shall be stamped on the reverse side of the envelope with
			 language indicating that the mail is sent from a correctional institution. Mail
			 shall be stamped in blue ink only; the stamp shall read as follows: "This
			 correspondence is forwarded from a Massachusetts Correctional Institution. The
			 contents may not have been evaluated and the Department of Correction is not
			 responsible for the substance or content of the enclosed material. If you have
			 received unwanted correspondence from this inmate, call 1-866-684-2846 to stop
			 future correspondence."
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.18 - COD Mail Prohibited

Current through Register 1525, July 5, 2024
No collect-on-delivery (COD) mail of any kind shall be sent or
				accepted for an inmate, except with the approval of the Superintendent or
				designee.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.19 - Prohibited Non-privileged Mail

Current through Register 1525, July 5, 2024
Notwithstanding any other provisions of
				103 CMR
				481.00, an inmate may be prohibited by the
				Superintendent from corresponding with a particular person if that person, or
				the person's parent or legal guardian in the case of a minor, has requested in
				writing that such non-privileged mail from the inmate be terminated. Whenever
				such non-privileged mail is not mailed, the inmate shall be notified. Such
				notice shall satisfy the requirements of
				103 CMR
				481.16
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.20 - Prohibition on Inmate-to-Inmate Mail

Current through Register 1525, July 5, 2024
An inmate may be permitted to send mail to an inmate confined
				in any other correctional or penal institution in the Commonwealth only if the
				other inmate is either a member of the inmate's immediate family or is a party
				in a legal action in which both inmates are parties representing themselves.
				The Superintendent may approve such mail in other exceptional circumstances,
				with particular regard to the nature of the relationship between the two
				inmates, and the security level of the institution. The following additional
				limitations apply:
(1) The
			 Superintendents at both the sending and receiving institutions must approve of
			 the mail;
(2) Such incoming or
			 outgoing mail at institutions of all security levels may, for reasons of safety
			 or security, be inspected and read by staff at either the sending and/or
			 receiving institution pursuant to the authorization of the Commissioner or
			 institution Superintendent in accordance with applicable guidelines and
			 requirements set forth in
			 103 CMR
			 481.12,
			 481.13
			 and
			 481.14.
(3) When an inmate's request to send
			 inmate-to-inmate mail is approved by both Superintendents, a copy of the
			 approval document(s) shall be placed in each inmate's six-part folder, and a
			 copy shall be maintained in the mail room of both institutions.
(4) Superintendents shall develop a logging
			 process to show approvals and disapprovals for inmate-to-inmate mail. Approved
			 inmate-to-inmate non-privileged mail shall be reviewed every 90 days.
(5) The prohibition on inmate-to-inmate mail
			 applies only to Department of Correction inmates incarcerated in a Department
			 of Correction or county facility in Massachusetts.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.21 - Forwarding Mail

Current through Register 1525, July 5, 2024
(1) Mail received
			 for an inmate who has been transferred or released from the institution where
			 the mail is received shall be forwarded promptly, whenever possible, or
			 returned to the sender.
(2) Change
			 of address cards shall be readily available at each institution for issue to
			 inmates, upon request, who are scheduled for transfer or release from the
			 institution. Inmates shall be responsible for notifying their correspondents
			 and the publishers of their subscriptions of any change of address.
(3) Mail for inmates who are on escape status
			 shall have their mail marked "Return to Sender" and returned to the post
			 office. Where appropriate, return may be delayed until such time as appropriate
			 law enforcement officials are notified.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.22 - Time Limits

Current through Register 1525, July 5, 2024
Time limits set forth in
				103
				CMR 481.15 and
				481.16
				are directory and may be modified by the Superintendent or the Commissioner,
				under appropriate circumstances.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.23 - Emergencies

Current through Register 1525, July 5, 2024
Whenever in the opinion of the Commissioner, Deputy
				Commissioner or the Superintendent of a state correctional institution, an
				emergency exists which requires suspension of all or part of
				103 CMR
				481.00, they may order such suspension, except that
				any such suspension lasting beyond 48 hours must be authorized by the
				Commissioner.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.25 - Annual Review

Current through Register 1525, July 5, 2024
103
				CMR 481.00 shall be reviewed at least annually by the
				Commissioner or a designee. The party or parties conducting the review shall
				develop a memorandum to the Commissioner with a copy to the Central Policy File
				indicating revisions, additions or deletions which shall be included for the
				Commissioner's written approval and shall become effective pursuant to
				applicable law.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 481.00 - Inmate Mail › Section 481.26 - Severability Clause

Current through Register 1525, July 5, 2024
If any article, section, subsection, sentence, clause or phrase
				of
				103 CMR
				481.00 is for any reason held to be unconstitutional,
				contrary to statute, in excess of the authority of the Commissioner or
				otherwise inoperative, such decision shall not affect the validity of any other
				article, section, subsection, sentence, clause or phrase of
				103 CMR
				481.00.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.01 - Purpose

Current through Register 1525, July 5, 2024
The purpose of
				103 CMR
				482.00 is to establish Department procedures regarding
				access to, use of, and the monitoring and/or recording of, inmate telephones
				and telephone calls. Inmates shall have access to reasonably priced telephone
				services. Contracts for services shall provide the broadest range of calling
				options consistent with the requirements of sound correctional management and
				comply with all applicable state and federal rules and regulations.
				103 CMR
				482.00 is not intended to confer any procedural or
				substantive rights or any private cause of action not otherwise granted by
				state or federal law.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.02 - Cancellation

Current through Register 1525, July 5, 2024
103 CMR
				482.00 cancels all previous Departmental and
				institutional policy statements, bulletins, directives, orders, notices, rules
				and regulations regarding inmate telephone calls, as well as inmate telephone
				access and use, which are inconsistent with
				103 CMR
				482.00.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.04 - Access to Regulation

Current through Register 1525, July 5, 2024
103 CMR
				482.00 shall be maintained in the central policy file
				of the Department and shall be accessible to all Department employees. A copy
				of
				103 CMR
				482.00 shall also be maintained in each
				Superintendent's Central Policy File and at each inmate
				library.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.05 - Definitions

Current through Register 1525, July 5, 2024
Call Detail
. Information concerning a
				telephone number called, including, but not limited to, the PIN of the caller,
				the number called, the duration of the call, the detection of three-way
				switching, and the date and time of the call.
Commissioner
. The chief executive
				officer of the Department of Correction.
Consular Officer/Consul
. A citizen of
				a foreign country employed by a foreign government and authorized to provide
				assistance on behalf of that government to that government's citizens in a
				foreign country.
Department
. Department of
				Correction.
Diplomat
. An official of a foreign
				government assigned to an embassy in Washington, D.C. Diplomats may also
				perform consular functions and should be treated the same as a consular
				officer.
Foreign National
. Any person who is
				not a U.S. citizen, including resident aliens who have a resident alien
				registration card.
Global Access Number
. A telephone
				number, designated by the Deputy Commissioner of the Prison Division, and
				available for use by all inmates housed within the Department of
				Correction.
Inmate Telephones
. Telephones
				designated for the exclusive use of inmates.
PIN Number
. An authorized personal
				identification number (PIN) assigned to each inmate for use with inmate
				telephones.
Special Status Inmates
. Inmates,
				detainees and/or civil commitments held with special, specific conditions of
				custody, which statuses include, but are not limited to, disciplinary
				detention, administrative segregation, protective custody/special housing unit,
				a Departmental disciplinary unit, or inmates on awaiting action status. Said
				inmates may be housed in general population, depending on the custody
				conditions under which he or she is being held.
Superintendent
. The chief
				administrative officer of a correctional institution.
Telephone Monitoring
. The monitoring
				and/or recording of telephone conversations of an inmate.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.07 - Inmate Telephone Use for Court, Attorney Contact, Consular Officer/Diplomat Contact, Pre-aproved Ordained Clergymen Contact, and Licensed Psychologist, Social Worker, and/or Mental Health and Human Service Professionals Contact

Current through Register 1525, July 5, 2024
(1) Telephone calls
			 to pre-authorized attorney, consular officer/diplomat numbers, or the Global
			 Access numbers, shall not be suspended or curtailed except in accordance with
			 103 CMR
			 482.06(4)  or
			 482.08.
			 Telephone calls to pre-authorized attorney numbers, consular officer/ diplomat
			 numbers, or the Global Access numbers, shall not be subject to telephone
			 monitoring or recording.
(2)
			 Inmates shall be allowed to make unmonitored and unrecorded collect/debit
			 telephone calls to their designated and pre-approved ordained clergymen,
			 pre-approved and licensed psychologists, social workers, and/or mental health
			 and human service professionals.
No clergyperson employed by the Department of Correction and no
				professional employed by the Department, or contracting to provide services on
				behalf of the Department, may be designated by an inmate, nor shall such
				individuals be pre-approved for Pin number purposes.
In order to complete the pre-approval process, the inmate must
				provide a designation of the clergyperson or professional and a letter from the
				clergyperson or professional attesting to the professional relationship that
				exists with the inmate. The Superintendent may require additional documentation
				as necessary.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.08 - Telephone Access and Use for Special Status Inmates

Current through Register 1525, July 5, 2024
(1)
Disciplinary
			 Detention
. Inmates confined in disciplinary detention shall not
			 have access to a telephone, except to directly contact a court, an attorney, or
			 a consular officer/diplomat, unless authorized by the Superintendent or a
			 designee. Inmates placed in disciplinary awaiting action status shall have
			 telephone access to include two personal telephone calls per week lasting 15
			 minutes in duration. In addition, disciplinary awaiting action inmates shall
			 have access to a telephone to directly contact a court, attorney or his/her
			 consular officer or diplomat.
(2)
Awaiting Action Status
. Institution policy shall
			 provide for the manner and extent of telephone access for inmates confined in
			 administrative segregation and administrative segregation awaiting action
			 status.
(3)
Protective
			 Custody/Special Housing Unit and Protective Custody/Special Housing Unit
			 Awaiting Action Status
. Institution policy shall provide for the
			 manner and extent of telephone access for inmates confined in protective
			 custody/special housing unit or protective custody/special housing unit
			 awaiting action status.
(4)
Department Disciplinary Unit
. Inmates housed in the
			 Department Disciplinary Unit shall have telephone privileges as authorized by
			 the Superintendent.
(5)
Mental Health Watch Inmates
. Inmates on mental health
			 watch status pursuant to 103 DOC 650.09:
Mental Health Consultation in
			 the Disciplinary Process
shall have telephone privileges as authorized
			 by the Superintendent, but only to the extent that said privileges are not
			 contraindicated in the inmate's mental health treatment plan developed pursuant
			 to 103 DOC 650:
Mental Health Services
.
(6)
Other Special
			 Status
. Other special status inmates may be permitted to make
			 emergency telephone calls (in addition to calls permitted under
			 103
			 CMR 482.07 ), upon the approval of the
			 Superintendent.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.09 - Telephone Monitoring

Current through Register 1525, July 5, 2024
(1) Inmate
			 acceptance of a PIN and use of inmate telephones shall be deemed as consent to
			 the conditions and restrictions placed upon inmate telephone calls, including
			 call monitoring, recording, call detail, and pre-recorded
			 announcements.
(2) Procedures for
			 the authorization and changing of inmate pre-authorized telephone numbers shall
			 be developed to occur no less than on a quarterly basis and as outlined in
			 institutional procedures authorized by the Superintendent.
(3) Access to a particular telephone number,
			 including pre-authorized numbers, may be blocked at the discretion of the
			 Superintendent.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.10 - Downloading Recorded Voice Conversations

Current through Register 1525, July 5, 2024
All downloading of recorded voice conversations to compact
				discs (CDs) or other recording media must be done by Department staff. This
				pertains to downloading of voice conversations for Department investigations or
				relative to any request received by any other law enforcement
				agency.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.12 - Annual Review

Current through Register 1525, July 5, 2024
103 CMR
				482.00 shall be reviewed at least annually by the
				Commissioner or a designee. The party or parties conducting the review shall
				develop a memorandum to the Commissioner with a copy to the Central Policy File
				indicating revisions, additions or deletions which shall be included for the
				Commissioner's written approval and shall become effective pursuant to
				applicable law.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 482.00 - Telephone Access And Use › Section 482.13 - Severability Clause

Current through Register 1525, July 5, 2024
If any article, section, subsection, sentence, clause or phrase
				of 103 CMR 482.000 is for any reason held to be unconstitutional, contrary to
				statute, in excess of the authority of the Commissioner or otherwise
				inoperative, such decision shall not affect the validity of any other article,
				section, subsection, sentence, clause or phrase of
				103 CMR
				482.00.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.01 - Purpose

Current through Register 1525, July 5, 2024
The purpose of
				103 CMR
				483.00 is to establish rules and regulations governing
				visitation at state correctional institutions which reflect the importance of
				maintaining contact with family and the community, as well as the need for
				security and order in administering a visitation program. The Massachusetts
				Department of Correction (Department or DOC) staff shall treat visitors with
				dignity and respect while maintaining proper security. The Department
				recognizes the importance of ongoing visitation between inmates and their
				family members, especially children, to help promote successful community
				reentry of its inmate population. The Department welcomes and encourages
				families to visit on a regular basis. The Department shall make every effort to
				ensure that visits are conducted in a safe and respectful atmosphere.
				103 CMR
				483.00 is not intended to confer any private right of
				action or any procedural or substantive rights not otherwise granted by state
				or federal law.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.02 - Cancellation

Current through Register 1525, July 5, 2024
103 CMR
				483.00 cancels all previous Department policy
				statements, bulletins, directives, orders, notices, rules or regulations
				regarding visitation to the extent they are inconsistent with
				103 CMR
				483.00, except that they do not cancel
				103 CMR
				131.00:
News Media Relations,
421.00:
Department Segregation Units,
485.00:
Volunteers and
				Volunteer Programs,
486.00:
Attorney Access at Massachusetts
				Correctional Institutions,
or
				103 CMR
				423.00:
Special
				Management.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.03 - Applicability

Current through Register 1525, July 5, 2024
103 CMR
				483.00 is applicable to all employees, visitors and
				inmates at all state correctional institutions.
				103 CMR
				483.00 applies to all visits, including those by tour
				groups, and to special events at correctional institutions, in which outsiders
				are allowed to participate, except where 103 CMR specifically provides
				otherwise.
				103 CMR
				483.00 shall not apply to Lemuel Shattuck Hospital or
				the Bridgewater State Hospital, which shall create and maintain separate and
				distinct visiting procedures for their respective facility.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.04 - Access to 103 CMR 483.00

Current through Register 1525, July 5, 2024
The Department shall maintain
				103 CMR
				483.00 within the Central Policy File and it shall be
				accessible to all Department employees. Each Superintendent shall maintain a
				copy of
				103 CMR
				483.00 in his or her institution's Central Policy File
				and in each inmate library.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.06 - Institution Visiting Rules and Procedures

Current through Register 1525, July 5, 2024
(1) Each Superintendent shall develop written
			 institution visiting rules and procedures which, although tailored to the
			 particular institution, and/or to specific populations within that institution,
			 are consistent with
			 103 CMR
			 483.00. At a minimum, institution rules shall specify
			 the following aspects of visiting at the institution:
(a) Institution address/phone number,
			 directions to the institution and information about all local
			 transportation;
(b) Procedures for
			 checking personal effects before entering the visiting area;
(c) Any security precautions that visitors
			 are required to take
(e.g.,
locking cars, locking up items in
			 lockers);
(d) A statement that the
			 carrying of guns or other weapons, controlled substances, alcohol, cellphones,
			 electronic devices, or any other article into or out of the institution may
			 result in loss of visiting privileges as well as criminal prosecution. This
			 statement shall appear in the institution's rules and procedures and shall be
			 posted on a sign in English and in Spanish, conspicuously displayed in the
			 institution lobby or other entrance;
(e) A statement regarding the prohibition of
			 smoking on state property or possession of tobacco and tobacco related products
			 within a correctional institution;
(f) Designation of an area where inmates have
			 access to counsel and confidential contact with attorneys and/or legal
			 professionals, in accordance with
			 103 CMR 486.00:
Attorney Access at Massachusetts Correctional Institutions;
and
(g) Designation of a private
			 and separate area away from the visiting area in order to reasonably
			 accommodate a visitor's request to nurse her infant child. Upon conclusion of
			 breast feeding, an appropriate search shall be conducted in accordance with
			 103 CMR
			 483.07(3)(s).
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.08 - Visiting Area Officer

Current through Register 1525, July 5, 2024
The responsibilities of the visiting area officer shall
				include, but are not limited to:
(1)
			 Maintaining safety and security;
(2) Enforcing
			 103 CMR
			 483.00 and the institution's procedures on
			 visiting;
(3) Maintaining
			 cleanliness and sanitation in the visiting room;
(4) Appropriately processing and providing
			 all required information to visitors;
(5) Supervising the inmates and
			 visitors.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.09 - Maximum Security/Special Visiting Inmate Populations

Current through Register 1525, July 5, 2024
Each Superintendent shall develop institution procedures as
				required for inmates in maximum security and inmates in a special visiting
				inmate population under his or her jurisdiction which shall include, but not be
				limited to:
(1) Designation of an area
			 for visiting;
(2) Provision for
			 devices, if any, to preclude physical contact, which may be necessary to
			 satisfy security requirements;
(3)
			 Provisions for special visits with attorneys, law students, paralegals, private
			 investigators, and members of the clergy;
(4) Special visiting provisions, including
			 advanced scheduling by appointment, where necessary; and
(5) Inmates in maximum security and inmates
			 in a special visiting inmate population shall be afforded three visiting
			 periods per week, with at least one period on a weekday evening, and at least
			 one period on the weekend (unless serving a sanction of loss of visits). At
			 least one visiting period shall be provided on any identified holiday. The
			 Superintendent shall determine the time and duration of visiting periods. Each
			 Superintendent may, upon the approval of the reviewing authority, limit the
			 number of visitors allowed due to the space limitations of the visiting
			 area.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.11 - Identification and Sign-in Requirements

Current through Register 1525, July 5, 2024
Visitor processing shall begin ½ hour before the start
				of the scheduled visiting period. Deviations of this time frame must be
				approved by an Assistant Deputy Commissioner.
(1) Before being admitted to an institution,
			 a visitor shall be required to produce identification which, in the opinion of
			 the admitting officer(s), is adequate. Acceptable identification for adult
			 visitors shall include a current photographic identification, such as a valid
			 state driver's license, a passport, a military identification card or official
			 photographic identification cards originating from any state or federal agency,
			 including government employee identification cards and Immigration and Customs
			 Enforcement documents. Prior to denying a visitor visiting privileges, or in
			 cases in which the visitor's identification is questioned, the admitting
			 officer shall notify the Shift Commander for final determination. Exceptions
			 may be made by the Superintendent or a designee.
(2) The visitor shall be checked for
			 preapproval against the inmate's visitor listing.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.12 - Smuggling Prohibited

Current through Register 1525, July 5, 2024
(1) It is a felony
			 in Massachusetts (M.G.L. c. 268, § 28) for any person to deliver any
			 article to an inmate, procure any article to be delivered to an inmate, possess
			 any article with intent to deliver it to an inmate, or to deposit or conceal
			 any article with intent that an inmate shall obtain it, without the permission
			 of the Superintendent or Commissioner.
(2) Upon entering, visitors must disclose to
			 the admitting or searching officer(s) any article they are carrying on their
			 person except the clothes that they are wearing. Anyone who attempts to carry
			 in or out of the institution any article without the knowledge of the admitting
			 or searching officer(s) may be subject to arrest and loss of visiting
			 privileges.
(3) Each visitor shall
			 be asked by the admitting officer, before entrance into the institution, if he
			 or she has any weapons, cuff keys, medication, cell phones, electronic devices,
			 pagers or other contraband. All weapons shall be given to the officer prior to
			 entry to the institution. No weapon requiring a license in order to be lawfully
			 possessed shall be returned to the visitor unless the visitor can show proof of
			 license.
(4) The provisions of 103
			 CMR 483.12(1) and (2) shall be posted at the entrance of the
			 institution.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.13 - Searches of Visitors

Current through Register 1525, July 5, 2024
(1) Each
			 Superintendent shall have posted in the lobby or other entrance a large sign
			 which reads "ALL VISITORS ARE SUBJECT TO BEING SEARCHED", and containing the
			 same wording in Spanish, "TODAS LAS VISITAS ESTAN SUJETAS A
			 REVISION".
(2) Visitors are allowed
			 to bring in the following item(s) but must declare them to the processing
			 officer. Items are to be carried in hand or in a clear plastic bag:
(a) Engagement rings, wedding rings/band, one
			 religious medallion, and medical alert jewelry;
(b) Visitors who are required to maintain
			 life-saving medication on their person
(e.g.,
nitroglycerine,
			 inhalers, and glucose tablets) shall obtain prior approval from the
			 Superintendent to visit with such medication. The visitor shall submit to the
			 Superintendent for review, written evidence, signed by a health care
			 professional, documenting the need for such medication. Once substantiated, the
			 Superintendent shall provide written approval to allow the visitor to enter the
			 institution with the medication. The visitor shall be required to declare this
			 medication and produce the Superintendent's written approval to the officer in
			 charge of the visitor processing area prior to entering the pedestrian trap
			 every time he or she visits. If this is the visitor's first time visiting a
			 Department institution, the Shift Commander shall be notified for authorization
			 to enter with the necessary medication. This one-time approval shall be
			 documented
via
an incident report and made available to
			 processing staff. The visitor shall be advised that he or she must obtain the
			 required approval prior to his or her next visit. Visitors who have life-saving
			 medication shall keep it on their person at all times;
(c)
Infants
. Two
			 plastic bottles with either formula, milk, water or juice, one empty sippy cup,
			 two infant diapers and infant wipes in a clear plastic bag, one blanket, one
			 pacifier, two clear plastic sealed containers of baby food, one plastic spoon
			 and one bib;
(d) A handkerchief;
			 and
(e) Prescription eyeglasses (no
			 case) and hearing aids.
ALL OTHER ITEMS REQUIRE PRIOR APPROVAL.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.14 - Visitor Conduct and Dress Code

Current through Register 1525, July 5, 2024
Visitors are expected to conduct and dress themselves in a
				manner that is appropriate for a public place. No visitor may give or exchange
				any article of clothing or any other items with an inmate during a visit. Any
				visitor (adults and children) clad in the items described in the Visitor Dress
				Code available at www.mass.gov/doc or any item deemed inappropriate by the
				admitting officer shall be denied entrance into the institution at that
				time.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.16 - Visiting Records

Current through Register 1525, July 5, 2024
(1) A record shall
			 be kept and stored in accordance with the Massachusetts State-wide Record
			 Retention Schedule for every inmate on which shall be recorded the name of
			 every person who visits that inmate and the dates on which those visits
			 occur.
(2) Each institution shall
			 keep and store in accordance with the Massachusetts State-wide Record Retention
			 Schedule all Visitor Application Forms.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.18 - Emergencies

Current through Register 1525, July 5, 2024
Whenever in the opinion of the Commissioner, Deputy
				Commissioner, Assistant Deputy Commissioner or the Superintendent of a state
				correctional institution, an emergency exists which requires suspension of all
				or part of
				103 CMR
				483.00, the Superintendent may order such suspension
				except that any such suspension lasting beyond 48 hours may be authorized by
				the Commissioner.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.20 - Annual Review

Current through Register 1525, July 5, 2024
103 CMR
				483.00 shall be reviewed at least annually by the
				Commissioner or a designee. The party or parties conducting the review shall
				develop a memorandum to the Commissioner with a copy to the Central Policy File
				indicating that the review has been completed. Recommendations for revisions,
				additions or deletions shall be included for the Commissioner's written
				approval and shall become effective pursuant to applicable
				law.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 483.00 - Visiting procedures › Section 483.21 - Severability

Current through Register 1525, July 5, 2024
If any article, section, subsection, sentence, clause or phrase
				of
				103 CMR
				483.00 is for any reason held to be unconstitutional,
				contrary to statute, in excess of the authority of the Commissioner or
				otherwise inoperative, such decision shall not affect the validity of any other
				article, section, subsection, sentence, clause or phrase of
				103 CMR
				483.00.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.01 - Purpose

Current through Register 1525, July 5, 2024
103 CMR 485.00 establishes
				rules and regulations for the overall management of volunteer services within
				the Department of Correction (Department). The Department recognizes that
				volunteers perform an integral role in facilitating an offender's reentry by
				providing a wide range of programming and services designed to reduce
				recidivism. Volunteer services augment existing Department programs and assist
				in the establishment and maintenance of community ties.
103 CMR 485.00 provides
				guidelines to state correctional institutions for inmate access to volunteers
				and volunteer programs, and reflects the Department's obligation to maintain
				security, safety and order in all state correctional facilities. Additionally,
				103 CMR 485.00 provides
				guidelines for volunteers and volunteer programs.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.02 - Cancellation

Current through Register 1525, July 5, 2024
103 CMR 485.00 cancels all
				previous Departmental and institutional policy statements, bulletins,
				directives, orders, notices, rules, and regulations regarding volunteers and
				volunteer programs.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.04 - Access to Regulation

Current through Register 1525, July 5, 2024
103 CMR 485.00 shall be
				maintained within the Department's Central Policy File and accessible to all
				Department employees. A copy of
				103 CMR 485.00 shall also be
				maintained in each Superintendent's Central Policy File and at each inmate
				library.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.05 - Definitions

Current through Register 1525, July 5, 2024
Assistant Deputy Commissioner of
				Reentry
. A senior level manager who reports to the Deputy
				Commissioner of Clinical Services and Reentry, and is responsible for ensuring
				policy compliance and standardization of procedures in such areas as
				classification, date computation, victim services, inmate records, inmate
				programs and reentry, and inmate training and education.
Commissioner
. The Commissioner of the
				Department of Correction.
Deputy Commissioner of Clinical Services and
				Reentry
. A Department Deputy Commissioner whose duties include,
				but are not limited to, the management of the Classification Division, Inmate
				Education and Training Division, Reentry and Program Services Division, and the
				Health Services Division.
Director of Program Services
. A
				program manager responsible for ensuring compliance with Departmental program
				policies and procedures and the development, implementation and quality control
				of the Department's reentry continuum.
Institutional Volunteer Services
				Coordinator
. An employee who is designated by the Superintendent
				to coordinate volunteers and volunteer programs at an institutional
				level.
Permanent Volunteer
. Any person from
				the community, 21 years of age or older, and approved
via
the
				volunteer application process, to provide services/programming to
				inmates.
Reentry Volunteer
. An active,
				permanent Department volunteer who also provides supportive services to, and/or
				mentors, released offenders as part of his or her affiliation with a community
				based organization which provides reentry services.
Special Activity
. A faith based,
				educational, cultural or reentry related activity occurring for a limited or
				fixed duration (one-time, annually, weekend).
Superintendent
. The chief
				administrative officer of a correctional institution.
Temporary Volunteer
. Any person from
				the community who is 21 years of age or older, and who has been recruited for,
				or is requesting, volunteer status within the Department for a limited and/or
				specific purpose.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.06 - Administration and Supervision of Volunteers and Volunteer Programs

Current through Register 1525, July 5, 2024
(1) The Director of Program Services, or his
			 or her designee, shall coordinate all volunteer services. Duties shall include,
			 but not be limited to:
(a) Identifying and
			 recruiting volunteers and volunteer programs;
(b) Developing and implementing volunteer and
			 staff training;
(c) Updating
			 volunteer opportunities on volunteer web portals;
(d) Assessing and evaluating volunteer
			 services; and
(e) Submitting the
			 volunteer annual report to the Deputy Commissioner of Clinical Services and
			 Reentry.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.07 - Recruitment of Volunteers

Current through Register 1525, July 5, 2024
The Department shall recruit volunteers from all cultural and
				socioeconomic segments of the community. The Department shall recruit
				volunteers through such methods as the use of the internet and community-based
				speaking engagements.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.09 - Application Procedures for Ex-offenders

Current through Register 1525, July 5, 2024
(1)
			 The Department recognizes that ex-offenders who have successfully transitioned
			 to the community can serve as positive role models and utilize their unique
			 experience and perspective to facilitate a wide variety of reentry related
			 services. Ex-offenders seeking to volunteer in a state correctional institution
			 may submit a completed standard volunteer application to that institution's
			 Volunteer Services Coordinator.
(2)
			 If an applicant has a criminal history, the application may only be considered
			 after at least six months since discharge from a correctional facility with no
			 subsequent criminal convictions. Ex-offenders with post release supervision
			 shall submit a letter of support from the supervising agency with the standard
			 volunteer application.
(3)
			 Applicants must not be on the visiting card of any offender; the prospective
			 volunteer must have been off the visiting card of any offender for a minimum of
			 one year.
(4) The Institutional
			 Volunteer Services Coordinator shall review the application to determine the
			 applicant's suitability and eligibility, taking into consideration such factors
			 as the applicant's experience, qualifications, rationale for volunteering and
			 commitment to a law-abiding lifestyle. The Institutional Volunteer Services
			 Coordinator shall consider whether any proposed volunteer service is consistent
			 with the identified needs of the institution and the offender population. Any
			 applicant seeking to provide professional services shall be qualified,
			 certified or licensed to provide such services.
(5) All applications shall be processed in
			 accordance with 103 CMR 485.09.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.10 - Temporary Volunteers

Current through Register 1525, July 5, 2024
(1) Any person from
			 the community who has requested to participate in a specific program or has
			 been recruited as a guest speaker for a limited and/or specific purpose may
			 enter each correctional institution via the authorization to enter process a
			 maximum of two times within a calendar year without acquiring permanent
			 volunteer status.
(2) The Shift
			 Commander may authorize the entrance of a temporary volunteer when the
			 information is not available in advance. The Shift Commander shall ensure that
			 a criminal background check is completed and the information is entered in the
			 designated volunteer database prior to the temporary volunteer entering the
			 institution.
(3) Temporary
			 volunteers shall remain under the escort of a staff member or permanent
			 volunteer at all times.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.11 - Reentry Volunteers

Current through Register 1525, July 5, 2024
(1) The Department
			 recognizes that permanent volunteers who work within the Department and seek to
			 provide supportive services to, and/or to mentor, released offenders as part of
			 their affiliation with a community based, reentry related organization, can
			 serve as positive role models and ensure continuity of care and successful
			 reintegration. Community based, reentry related organizations shall include,
			 but not be limited to, the following:
(a)
			 Faith based organizations;
(b)
			 Behavioral health, (
i.e
., substance abuse treatment, medical,
			 and mental health based organizations);
(c) Veteran groups;
(d) Human service organizations;
(e) Career and employment
			 organizations.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.12 - Application Procedures for Volunteer Programs and Special Activities

Current through Register 1525, July 5, 2024
(1) Any person or group seeking to establish
			 a volunteer program or special activity in a specific state correctional
			 institution shall submit a completed standard volunteer program application or
			 special activity application to that institution's Volunteer Services
			 Coordinator.
(2) The Institutional
			 Volunteer Services Coordinator shall review the application to determine if it
			 is consistent with the identified needs of the institution and the inmate
			 population and submit a recommendation to the Superintendent.
(3) Approved applications shall be forwarded
			 by the Superintendent to the Director of Program Services for further
			 review.
(4) The Director of Program
			 Services shall notify the Superintendent in writing of approved applications.
			 Applications denied by the Director of Program Services shall be forwarded to
			 the Assistant Deputy Commissioner of Reentry for a final
			 determination.
(5) Applications
			 denied by the Superintendent shall be returned to the Institutional Volunteer
			 Services Coordinator. The Institutional Volunteer Services Coordinator shall
			 notify the applicant in writing detailing the reason(s) for the denial and
			 reconsideration process and shall maintain a copy on file.
(6) The applicant may submit a request in
			 writing to the Superintendent for reconsideration. The Superintendent shall
			 forward the request for reconsideration with a recommendation to the Director
			 of Program Services for final determination.
(7) The Director of Program Services shall
			 notify the Superintendent in writing of the final determination detailing the
			 reason(s) for the decision. The Superintendent shall notify the applicant of
			 the final determination detailing the reason(s) for the decision.
(8) No program or special activity shall be
			 implemented prior to the authorization of the Director of Program
			 Services.
(9) The Institutional
			 Volunteer Services Coordinator shall maintain a file of all completed program
			 applications and special activity applications.
Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.13 - Orientation

Current through Register 1525, July 5, 2024
(1) Volunteers shall be informed that the
			 Department welcomes their suggestions regarding establishing policy and
			 procedure related to volunteer programs and the process by which to make such
			 contributions.
(2) All persons who
			 have been approved as volunteers shall participate in an orientation program
			 which shall include, but not be limited to, the following:
(a)
									103 CMR
			 131.00:
News Media
			 Relations
;
(b) 103 DOC
			 153:
CORI Regulations
;
(c) 103 DOC 215:
American
			 Correctional Association Code of Ethics
;
(d) 103 DOC 225:
Professional
			 Boundaries Policy
;
(e) 103
			 DOC 237:
Prevention and Elimination of Workplace
			 Violence
;
(f)
									103 CMR 485.00;
(g)
									103 CMR
			 483.00:
Visiting Procedures
,
			 including the dress code;
(h) 103
			 DOC 519:
Sexually Abusive Behavior Prevention and Intervention
			 Policy
;
(i) Prison Rape
			 Elimination Act (PREA);
(j)
			 Emergency Procedures;
(k) Conflict
			 of Interest Acknowledgment of Receipt;
(l) Rules and Regulations Governing All
			 Employees of the Massachusetts Department of Correction.