Code of Massachusetts Regulations › 605 CMR - BOARD OF LIBRARY COMMISSIONERS › Title 605 CMR 6.00 - Library Improvement Program - Public Library Construction › Section 6.02 - Definitions

Current through Register 1525, July 5, 2024
Acquisition of Real Property
.
				Obtaining by gift, purchase, devise, grant, eminent domain, or otherwise; land,
				buildings, appurtenant structures and fixtures attached to buildings or land,
				including where applicable, all interests in real property, whether created by
				title, easement or other legal interest.
Addition, Expansion or Extension
. Work
				which will result in an increase in the overall external dimensions of a public
				library facility.
Alteration
. Work required to modify or
				adjust the interior space arrangement or other physical characteristics of an
				existing public library facility so that it may be more effectively utilized
				for its present designated functional purpose.
Applicant
. The municipal entity (city
				or town) having financial authority to enter into a grant contract with the
				Board for the planning and design phase. An exception to this is made if a
				library corporation has been designated and empowered by prior legislative
				action to conduct capital projects, in which case the corporation is the
				Applicant. In order to be eligible, the Applicant must have an approved
				strategic plan for library services on file with the Board prior to filing a
				Letter of Intent for the program. The Applicant must have met the requirements
				and be certified by the Board to receive State Aid to Public Libraries under
				M.G.L. c. 78, § 19A and 19B at the time of the Letter of Intent and
				maintain that certification throughout the application round. To be eligible to
				receive grant funds, the Applicant must be certified at the time of the grant
				award and remain certified until project completion and final payment.
Application Round
. The period in which
				grant application materials are available to prospective Applicants, completed
				applications are reviewed, provisional award requirements are fulfilled, and
				grants are awarded or projects are placed on the Waiting List.
Approved Capital Equipment
. Building
				components which include the mechanical, electrical, plumbing (MEP), and
				elevator equipment, including piping, wiring, fixtures, and other accessories,
				which provide sanitation, lighting, heating, ventilation, fire fighting, and
				transportation facilities essential for the occupancy of the building or
				structure. This may include wiring and equipment for the telecommunications
				infrastructure, but not end user telecommunications equipment. This may include
				special storage units, service desks, and similar items fastened to the walls
				or floors that are specifically included in the general building contract and
				specifications. This may also include cantilevered metal shelving with metal
				end panels, mobile shelving, and unfixed or mobile service desks, and other
				components as determined by the Board, that may be bid separately from the
				general construction contract. Final approval of capital equipment as an
				eligible cost is determined by the Board.
See
605 CMR 6.02:
Eligible Costs
.
Approved Public Library Project
. An
				undertaking for the planning, alteration, construction, demolition,
				reconstruction, renovation, addition, expansion, extension, or rehabilitation
				of a public library facility as approved by a majority vote of the town at a
				town meeting or by a majority vote of a city council, with the approval of the
				mayor, in the case of a city or in a municipality having a town council form of
				government, by vote of the town council.
Approved Site
. The site as approved by
				the municipality and accepted by the Board during the planning and design phase
				of a project. The approved site is the only site that may be used in the
				building project; it may be changed only with prior approval by the Board and
				only as the result of circumstances entirely unforeseen and beyond the control
				of the Applicant or Grantee. The site for a library building project must be
				specified prior to commencement of MPLCP-funded design work with a stamped site
				plan prepared by an architect registered in Massachusetts and must be
				delineated by a stamped survey performed within the preceding 15 years by a
				land surveyor licensed in Massachusetts. The site must include adequate space
				for parking, grading, utilities, and the library building, including any
				necessary space for future expansion. Before acceptance by the Board, any site
				on municipal or school owned land must include documented and official approval
				defining the site and agreeing that it is to be used for the library for the
				duration of at least 30 years. If the project is planned on land not owned by
				the library or the municipality, the Applicant or Grantee must have a signed
				Purchase and Sale Agreement or a lease of not less than 99 years at the time of
				acceptance by the Board.
See
605 CMR 6.02:
Title
.
As-built Drawings
. The revised set of
				stamped architectural drawings submitted by a contractor upon completion of a
				project that reflect all deviations from the original drawings during the
				construction process. These show the exact dimensions, geometry, and location
				of all elements of the work completed under the contract and serve as a record
				of differences between the original design as submitted and approved and the
				completed structure.
Board
. The Massachusetts Board of
				Library Commissioners.
See
605 CMR 6.02:
MBLC
.
Building Condition Assessment
.
See
605 CMR 6.02:
Condition
				Assessment
.
Building Efficiency
. A means of
				determining the efficiency of the design of a library building based on the
				ratio of assignable (or net usable) area to gross area. Assignable area is the
				sum of all areas (measured in square feet) on all floors of a building
				assignable to or useful for library functions or purposes, including space for
				books and materials, public seating, service desks, offices, and meeting rooms.
				Gross area is the sum, in square feet, of all floor areas included within the
				outside faces of the exterior walls for all levels that have floor surfaces.
				This includes stairwells, elevator shafts, rest rooms, mechanical rooms, and
				entryways. Projects funded by the MPLCP must meet or exceed an efficiency
				rating of 65%. This rating must be determined using either AIA Document D101:
Methods of Calculating Areas and Volumes of Buildings
or
ANSI/BOMA
Z65.1:
Standard Method for Measuring Floor
				Area in Office Buildings.
Building Program
. A written document
				that provides information about library space requirements that must be met in
				an architectural design in order to make facility improvements to serve the
				library and information needs of the community. With the exception of
				Applicants for a Small Population Public Library Project, it is prepared before
				application to the MPLCP. It is completed either by the library staff and/or
				the board of trustees or by a library building consultant in cooperation with
				them. This program must be prepared by the library independently of, and in
				advance of the appointment of the architect who will prepare designs or studies
				during the planning and design phase of a project. The elements to be contained
				in the program are listed in
				605 CMR
				6.06(6)(c)(1).
See
605 CMR 6.02:
Small Population Public Library
				Project
.
Catastrophic Loss
. An emergency
				situation created when an existing library is rendered permanently unusable.
				Loss cannot be the result of deferred maintenance or negligence.
Catastrophic Loss of Library Project
.
				A project made necessary by a catastrophic loss. The project is to remediate
				the loss of an existing library building that has been assessed to be harmful
				to the life, health, or safety and the environment based on local, state and
				federal life and safety codes and has been documented to be permanently
				unusable. Loss cannot be the result of deferred maintenance or
				negligence.
Certification of Funds
. Certified
				copies of Town Meeting appropriation votes, City or Town Council appropriation
				votes, popular ballot votes authorizing required debt exclusions or approving
				referenda, proof of trust funds, donations in hand, and/or legally binding
				pledges for the project. For the planning and design phase, local funds must be
				sufficient to cover the estimated eligible cost for that phase at the time that
				the Applicant accepts the award. For the construction phase, local funds must
				be sufficient to cover the estimated total project cost, as determined by the
				MPLCP Level of Design estimate, at the time that the Grantee accepts the award.
				State funds cannot exceed 75% of the actual eligible cost.
See
605 CMR 6.02:
Eligible Costs
.
Certification of Project
. After
				notification of a provisional construction award and within the fiscal year of
				the Board's vote or other deadline as determined by the Board, the Grantee must
				certify that sufficient funds are available to cover the total project cost of
				the project as approved by the Board and that the construction start date will
				take place within six months of the date of acceptance by Board staff of final
				construction documents.
See
605 CMR 6.02:
Construction Start Date
,
Final
				Construction Documents
.
Commissioning
. A quality assurance
				program intended to demonstrate that a building is constructed well and
				performs as designed. The commissioning agent is responsible for coordinating
				and carrying out the commissioning process and should be brought on during the
				design phase. The commissioning agent shall be an independent party, not
				affiliated or associated with the owner's project manager, designer,
				contractor, any subcontractors, or CM at Risk, to provide commissioning
				services with the intent of achieving, verifying, and documenting the
				performance of building systems in accordance with the design intent and the
				functional and operational needs of the library.
Condition Assessment
. A written report
				completed by a building sciences firm, a registered engineer, or a registered
				architect regarding the physical condition of an existing facility's building,
				site, and grounds as well as future financial risk or liability issues.
				Elements are evaluated for condition, completion, code compliance, life-cycle
				costs, appropriateness for intended use, and any issues compromising the
				structure or systems.
Construction
. New construction,
				alteration, renovation, rehabilitation, or other activity that is intended to
				result in a significant increase in the internal usable space of a free public
				library.
Construction Phase
. The phase of a
				Public Library Project that begins after successful completion of the planning
				and design phase and a contract is executed between the municipality and the
				MBLC for construction funding.
Construction Project
.
See
605 CMR 6.02:
Public Library
				Project
.
Construction Start Date
. The signing
				date of a construction contract between the Grantee and the general contractor.
				The construction start date must take place by the final day of the fiscal year
				after Board staff approves final construction documents.
Continuous Use
. The ongoing operation
				of a library facility that is open to the public and provides basic library
				services as defined in
				605
				CMR 4.00:
Free Public Library
				Service.
In the event that a library facility constructed or renovated
				with Massachusetts Public Library Construction Program funds is not kept in
				continuous use as a free public library for 30 years, the city or town must
				return the amount of the grant award plus interest to the Board of Library
				Commissioners within 60 days of the date the library building falls out of
				compliance. The 30 year period begins on the date that the building's final
				Certificate of Occupancy is issued and survives in the contract after the last
				grant payment is made.
Deferred Maintenance
. Neglect and
				postponement of repair and upkeep that contribute to or are a cause of
				building, systems, or equipment failure.
Demolition
. The act or process of
				tearing down or razing an existing structure or portions of the structure so
				that the site may be used for an approved public library project.
Design
. Plans prepared by an
				engineering or architectural firm for the design or modification of a facility.
				Design must include, but are not limited to: drawings, specifications, and
				other necessary project design documentation.
Designer Selection
. The state law
				required designer selection process for public building projects that meet
				certain cost criteria according to M.G.L. c. 7C, §§ 44 through 58.
				The law applies to design service contracts for any building construction,
				renovation, reconstruction, alteration, remodeling, or repair work. Design
				services include the following services in connection with a public building
				project: preparation of studies, surveys, soil tests, cost estimates and
				programs; preparation of drawings and specifications; supervision or
				administration of a construction contract; and construction management and
				scheduling. An official letter on municipal letterhead from the Grantee
				confirming compliance with designer selection law must be submitted before
				design work commences.
Director
. The Director of the
				Massachusetts Board of Library Commissioners.
Efficiency
.
See
605
				CMR 6.02:
Building Efficiency
.
Eligible Costs
. Those project costs or
				proportional costs that are eligible for MPLCP grant funding. For the planning
				and design phase, eligible costs include planning and/or design services
				incurred after the date of the grant award. For Small Population Public Library
				Projects, eligible costs include costs for preparing a library building program
				and a condition assessment as well as planning and/or design services incurred
				after the date of the grant award. For the construction phase, eligible costs
				are those project costs or proportional costs directly related to implementing
				interior and exterior construction of an eligible project, including:
				acquisition of real property, including purchases within three years prior to
				the application due date; planning costs; design services; demolition; site
				preparation; construction; and approved capital equipment of an approved public
				library project. Where publicly or privately owned real property is to be
				donated to a project, only so much land as is necessary to provide an adequate
				library site, up to a maximum of $1,000,000, may be considered in the
				calculation of eligible costs, and the value of such land must be documented.
				Ineligible expenses include but are not limited to costs related to
				fundraising, municipal bonding, attorney fees and legal proceedings, moving,
				temporary quarters, furnishings, computers and other equipment, and costs
				related to any aspect of the exterior grounds or site of the free public
				library structure including landscaping, walkways, and parking lots, except
				exterior handicapped ramps.
See
605 CMR 6.02:
Small Population Public Library Project
.
Eligible Project
. A project for
				design, demolition, new construction, renovation, or reconstruction which for
				purposes of
				605 CMR 6.00 refers to the
				legislative definitions of Alteration, Renovation, Preservation,
				Rehabilitation, and Addition, Expansion, or Extension of a building or other
				structure used or to be used as a free public library as detailed in the
				contract documents.
Equalized Valuations (EQV)
. The
				determination made by the state of the full and fair cash value of all property
				in the Commonwealth that is subject to local taxation. The Commissioner of
				Revenue, in accordance with M.G.L. c. 58, § 10C, is charged with the
				responsibility of biennially determining an equalized valuation for each town
				and city in the Commonwealth. EQV may be considered in calculating a need
				factor.
See
605 CMR
				6.07(5)(a).
Feasibility Study
.
See
605 CMR 6.02:
Definitions
Master Plan and Study
.
Facility Condition Assessment
.
See
605 CMR 6.02:
Condition
				Assessment
.
Final Construction Documents
.
				Architectural and engineering plans and specifications which form the basis for
				construction bids and set forth in detail the requirements for the construction
				of the project. These must be based on the approved design development
				documents and any further adjustments in the scope or quality of the project or
				in the authorized construction budget. They must bear the seal of a design
				professional registered to practice in Massachusetts.
Fixed Capital Equipment
. Building
				components which include the mechanical, electrical and elevator equipment,
				including piping, wiring, fixtures and other accessories, which provide
				sanitation, lighting, heating, ventilation, fire-fighting and transportation
				facilities essential for the occupancy of the building or structure. This may
				include wiring and equipment for the telecommunications infrastructure, but not
				end-user telecommunications equipment. This may include special storage units,
				service desks, and similar items fastened to the walls or floors that are
				specifically included in the general building contract and specifications. This
				may also include cantilevered metal shelving, with metal end panels that may be
				bid separately from the general construction contract.
Free Public Library
. Any library that
				provides general library services without charge to residents of the
				Commonwealth. The Applicant must be certified by the Massachusetts Board of
				Library Commissioners as providing free public library service under
				605
				CMR 4.00:
Free Public Library
				Service.
Geotechnical Report
. A scientific
				study or evaluation conducted by a qualified expert that includes a description
				of the ground and surface hydrology and geology, the affected land form and its
				susceptibility to mass wasting, erosion, and other geologic hazards or
				processes, conclusions and recommendations regarding the effect of the proposed
				development on geologic conditions, the adequacy of the site to be developed,
				the impacts of the proposed development, alternative approaches to the proposed
				development, and measures to mitigate potential site-specific and cumulative
				geological and hydrological impacts of the proposed development, including the
				potential adverse impacts to adjacent and down-current properties. Geotechnical
				reports shall conform to accepted technical standards and must be prepared by
				qualified professional engineers or geologists who have professional expertise
				about the regional and local geology and processes.
Grantee
. An Applicant that has been
				accepted into the planning and design phase of the program after the
				independent review process. The Grantee must have met the requirements and be
				certified by the Board to receive State Aid to Public Libraries under M.G.L. c.
				78, § 19A and 19B at the time of the grant award and remain certified
				until project completion and final payment.
Green Design
.
See
605
				CMR 6.02:
Sustainable and Resilient Design
.
Green Library Incentive
. An incentive
				offered to recipients of construction grant funds, intended to offset the costs
				associated with achieving LEED certification.
See
605 CMR
				6.02:
Definitions
LEED
.
Guidelines
.
See
605
				CMR 6.02:
Standards and Guidelines
.
Incentive
. A separate award meant to
				motivate Grantees to pursue specific goals as outlined in the Program Notice
				for the grant round. This incentive is calculated as a percentage of the total
				provisional award and offered to Grantees that meet the requirements as
				detailed in the Program Notice. Each Grantee is eligible to apply for only one
				incentive per project. In no case can a grant award exceed 75% of eligible
				project costs, including additional incentives and need factor
				increases.
International Living Future Institute
				(IFLI)
. An environmental non-governmental organization that
				promotes sustainability in building design, construction, and operation and
				that administers the Zero Energy certification program.
Joint Public Library
. An undertaking
				by two or more cities or towns to provide public library service to all
				citizens of both municipalities within a single building. At least one of the
				municipalities must be an eligible Applicant as defined in 605 CMR 6.02:
Applicant
.
See
605 CMR 6.02:
Shared Building
.
Large Library Tier
. A public library
				project with gross square footage of 30,000 square feet and above as determined
				in the building program.
LEED Gold and Platinum Status
. The top
				two levels of the Leadership in Energy and Environmental Design (LEED) green
				building rating system, developed by the U.S. Green Building Council (USGBC),
				which provides standards for environmentally sustainable design, construction,
				and operation of buildings. This certification may be considered as a
				requirement for an optional incentive award.
See
605 CMR 6.02:
U.S. Green Building Council
and
				605 CMR
				6.07(5)(b).
Letter of Intent
. The form, and any
				attachments, that a library is required to file in order to initiate the grant
				application process. Letter of Intent details and instructions are included in
				the Program Notice for the grant round.
Library Building Program
.
See
605 CMR 6.02:
Building
				Program
.
Local Financial Commitment
. The
				financial commitment required of the eligible Applicant/Grantee to the approved
				public library project for which the grant is being made. The local financial
				commitment is determined by the grant funding formula published in the Program
				Notice for the grant round and must be no less than 25% of the project's
				eligible costs in each phase. The following will be considered eligible in
				calculating local financial commitments: municipal appropriation; donations in
				hand or with a binding commitment; trust monies allocated to the project;
				monies held in a separate account; real property acquisition; and the value of
				publicly or privately owned land donated to the project within three years
				prior to the application due date up to a documented value of $1,000,000 as set
				forth in 605 CMR 6.02:
Certification of Funds
,
Eligible Costs
.
Long-range Plan
. A planning document
				that includes a library's mission statement, needs statement, multi-year goals
				and objectives, an annual action plan with measurable objectives, a brief
				description of the planning methodology and an indication that it has been
				approved by the library's governing board. A current long-range plan, with
				annual updates as required, must be on file with the Board.
Maintenance
. The act or process of
				maintaining and repairing a facility in order to keep it in appropriate
				operating condition and in compliance with all relevant codes.
Management Plan
. A written preliminary
				document that addresses management concerns for the operation of a shared
				building, a joint library facility project, or a project that involves joint
				ownership between a library association/corporation and a municipality. It must
				be approved by authorized representatives of all entities participating in the
				operation of the facility, including town or city officials. The plan is to be
				used as the basis for a formal agreement among these parties that addresses
				legal ownership as well as roles and responsibilities for all matters
				pertaining to the facility. These matters include but are not limited to: space
				allocation; use of common areas; funding and payment arrangements; facility
				management and day to day supervision; resolution of conflicts; and the
				dissolution or early termination of the agreement and subsequent disposition of
				the facility.
Master Plan
. A study, description, or
				design of an approved public library project which is intended to ensure that
				various components of an approved public library project are compatible with
				each other, and that the approved public library project as a whole is
				compatible with its surroundings.
See
605 CMR 6.02:
Study
.
Medium Library Tier
. A library project
				with gross square footage between 15,000 and 29,999 square feet as determined
				in the building program.
MBLC
. The Massachusetts Board of
				Library Commissioners, the state agency responsible for administering the
				MPLCP.
See
605 CMR 6.02:
MPLCP
.
MPLCP
. The Massachusetts Public
				Library Construction Program, a grant program for public library construction
				administered by the Massachusetts Board of Library Commissioners.
MPLCP Level of Design
. Drawings and
				other documents illustrating the general scope, scale and relationship of
				project components and based on requirements developed under previous phases,
				or on program requirements as mandated in
				605 CMR
				6.08(2)(a). For the purpose
				of this grant program, MPLCP Level of Design will be based on a library
				building program that must contain the elements mandated in
				605 CMR
				6.06(6)(c)(1).
Municipal Census Population
. The
				population of a municipality as determined by the Massachusetts Department of
				Revenue for the year prior to application to the MPLCP.
Needs Assessment
. An element of the
				library building program that outlines the library service needs of the
				community, without reference to the existing facility.
See
605
				CMR 6.02:
Building Program
.
Negligence
. The failure to take
				reasonable care to avoid or guard against foreseeable harm to people or
				property.
OPM
.
See
605 CMR
				6.02:
Owner's Project Manager
.
Owner's Project Manager
. A
				professional who meets state qualifications to represent the Applicant from
				predesign through post construction phases by providing independent and
				competent advice on all aspects of a building project and who is hired through
				adherence with designer selection law. Responsibilities include assistance with
				designer selection, participation in cost estimating, general contractor and
				subcontractor prequalification, negotiations with the designer and the general
				contractor, monitoring of all phases of design and construction, regular
				communication with the library director, and assistance with MPLCP monthly and
				final reporting. Public awarding authorities are required to engage the
				services of an owner's project manager (OPM) for all phases of any building
				project estimated to cost $1.5 million or more. The OPM must be hired before
				the project designer.
Parking
. Projects must provide at
				least one parking space for every 400 gross square feet of building, not
				including parking required by Americans with Disabilities standards or staff
				parking requirements. If the number of parking spaces deviates from this
				guideline, the Applicant must show that the appropriate local boards have
				approved an alternative parking plan.
Phased Project
. An approved public
				library project conceived from the outset to meet the 20 year need of the
				municipality but constructed in distinct phases over a period of years and in
				accordance with a comprehensive plan. Phased projects are limited to towns or
				cities with populations over 50,000.
Planning
. The preparation of a study,
				analysis, or similar report, the purpose of which is to define the cost,
				content, and schedule of an approved public library project, so as to establish
				a frame of reference prior to design, acquisition, construction, alteration,
				renovation, rehabilitation, or other activity of an approved public library
				project. Specific elements may include the establishment of project goals,
				preparation of a building program, and development of a schematic design and
				cost estimate.
Planning and Design Phase
. The initial
				phase of an approved public library project, which may include preparation of a
				study, analysis, or similar report on an existing building or alternative
				sites, along with cost analysis of options and alternatives, site
				investigation/selection, and preparation of design drawings, energy modeling,
				cost estimates, site investigation, and soil studies,
etc.
For
				Small Population Public Library Projects, this phase also may include the
				development of a library building program and the preparation of a condition
				assessment. Eligible costs are limited to those costs that will be incurred
				after the date of acceptance into the grant program, with the exception of land
				purchase costs incurred within three years prior to the application due date.
See
605 CMR 6.02:
Eligible Costs
,
Small Population Public Library Project
.
Preservation
. The act or process of
				applying measures to sustain the existing form, integrity, and material of a
				building or structure. This may include initial stabilization work.
Preservation Consultant
. A
				preservation professional with working knowledge of historic building systems,
				historic building materials and their deterioration, preservation technologies
				and methodologies, and the Secretary of the Interior's Standards for
				Rehabilitation.
Project Manager
.
See
605 CMR 6.02:
Owner's Project Manager
.
Proportional Project Cost
. The cost
				derived from the amount of space eligible for MPLCP funding when an approved
				public library project will share building space with other occupants. Funding
				eligibility is limited to that space designated for public library occupancy
				plus a proportional share of common spaces and services. This proportionality
				may be based on space or time utilization and will be approved by the Board.
				Restrooms and HVAC controls must be located in dedicated library space in order
				to be considered eligible, and separate restrooms and HVAC controls must serve
				non-library spaces. A dedicated space for library programming must be provided.
See
605 CMR 6.02:
Shared
				Building
.
Provisional Grant Award
. A grant award
				voted by the Board that is contingent on confirmation of local financial
				commitment and execution of a contract. A grant award is provisional until
				after a contract and agreement are in place. Separate provisional awards are
				voted for the planning and design phase and the construction phase.
See
605 CMR 6.02:
Construction Phase
,
Local Financial Commitment
,
Planning and
				Design Phase
.
Public Agency
. A department, board,
				commission, council, or other instrumentality of a city or town.
Public Library Facility
. A building,
				modular unit, or other structure utilized as a free public library in a city or
				town, including facilities jointly used by more than one municipality and the
				portion of a shared building utilized as a free public library.
Public Library Project
. A project,
				including a planning and design phase and a phase for new construction,
				renovation, or addition/renovation, undertaken by a municipality for the
				purpose of providing free public library services.
See
605 CMR
				6.02:
Construction Phase,
Free Public
				Library
,
Planning and Design
				Phase
.
Reconstruction
. The act or process of
				reproducing by new construction the exact form and detail of a vanished
				building, structure or object, or a part thereof, as it appeared at a specific
				period of time.
Rehabilitation
. Work required to
				restore a public library facility to its former historic condition, or to
				modify and modernize a public library facility in order to comply with current
				code requirements and be effectively utilized for its designated functional
				purpose.
Renovation
. Work required to restore
				and modernize a public library building in order that the facility may be
				effectively utilized for its designated functional purpose and comply with
				current code requirements. Such projects consist of work of such scope that, if
				not completed, the present facility would require complete building
				replacement. A renovation project must provide a library facility substantially
				equivalent to that of a new facility and must consist substantially of work
				other than deferred maintenance.
Repair
. The process used to restore a
				facility or system to such condition that it may continue to be approximately
				and effectively used for its designated purpose by overhaul, reprocessing, or
				replacement of parts or materials which have deteriorated by action of the
				elements or use.
Resilient Design
.
See
CMR 6.02:
Sustainable and Resilient Design
.
Restoration
. The process used to
				accurately recover the form and details of a property and its setting as it
				appeared at a particular period of time by means of the removal of later work
				or by the replacement of missing earlier work.
Seating Capacity
. The number of seats
				provided for public use including general reading area seats, lounge seats,
				group study seats, cafe style seats, or other seating when available on an open
				basis. Seats at electronic workstations, microform readers, and other such
				dedicated seating should not be counted in the total seating capacity, nor
				should seats in rooms such as program rooms, auditoriums, and general meeting
				rooms that are not open at all times to library patrons. Seats that have the
				capability for wireless use but are available for other purposes should be
				included in the total seating capacity.
Shared Building
. A facility
				incorporating a public library and one or more compatible partners independent
				of the library and housed within one building. Some parts of the building may
				be shared, such as larger meeting rooms and common areas, upon approval by the
				Board.
See
605 CMR 6.02:
Management
				Plan
,
Proportional Project Cost
.
Site
.
See
605 CMR
				6.02:
Approved Site
.
Site Preparation
. Those activities
				directly related to the preparation of the site for an approved public library
				project, including hazardous waste cleanup, demolition of existing structures,
				excavation, trenching, and installation of utilities.
Small Library Tier
. A library project
				with gross square footage between 6,000 and 14,999 square feet as determined in
				the building program.
Small Population Public Library
				Project
. A project which includes a preplanning phase, a planning
				and design phase, and a phase for new construction, renovation, or
				addition/renovation, undertaken by a municipality with a municipal census
				population of under 2,500 for the purpose of providing free public library
				services.
See
605 CMR 6.02:
Building
				Program
,
Condition Assessment
,
Construction Phase
,
Municipal Census
				Population
,
Planning and Design
				Phase
.
Specialized Stretch Code
. Building
				code as outlined in 225 CMR 23.00 Appendix CC:
Massachusetts Stretch
				Code and Specialized Code for Commercial Buildings, Massachusetts Municipal
				Opt-in Specialized Energy Code 2023.
Adherence to this level of code
				may be considered as a requirement for an optional incentive award.
Stabilization
. The act or process of
				applying measures designed to reestablish a weather resistant enclosure and the
				structural stability of an unsafe or deteriorated property, while maintaining
				the essential form and condition as it existed.
Standards and Guidelines
. Criteria
				used in the application process by which library services, programs, and
				facilities may be measured or assessed. Established by professional
				organizations, accrediting bodies, or government agencies, the criteria may
				variously reflect a minimum or ideal, a model procedure or process, a
				quantitative measure, or a qualitative assessment.
Strategic Plan
. A planning document
				that includes a library's mission and/or vision statement, user needs
				assessment, multi year goals and objectives, an annual action plan with
				measurable objectives, a brief description of the planning methodology, and an
				indication that it has been approved by the library's governing board. A
				current strategic plan, with annual action plans and updates as required, must
				be on file with the Board.
Study
. A plan, analysis, or report to
				identify and evaluate alternative solutions to and recommendations for a
				solution to the needs and requirements defined by a public agency proposing an
				approved public library project.
Sustainable and Resilient Design
. A
				practice which aims to reduce environmental impacts during the production and
				transportation of building components, during the construction process, and
				during the lifecycle of the building. This design practice emphasizes
				efficiency of heating and cooling systems, alternative and renewable energy
				sources, minimization of embodied and operational carbon, appropriate building
				siting, clean and efficient building systems and components, reused or recycled
				building materials, on site power generation, and provisions for mitigation of
				climate change impacts.
Tier
. A level of small, medium, or
				large ascribed to Applicants based on the gross square footage presented in the
				library building program in the application.
See
605 CMR 6.02:
Large Library Tier
,
Medium Library
				Tier
,
Small Library Tier.
Title
. A legal document that confirms
				that the approved site of an approved public library project is owned by the
				municipality without any claims by others and no history of past claims that
				may affect ownership. If the approved site is owned by an association or
				library corporation, a deed restriction will be placed upon those portions
				affected by the library, or a Memorandum of Understanding that outlines the
				jurisdiction and responsibilities of both parties during construction and
				post-occupancy will be executed between the association or corporation and the
				municipality. If the site is owned by another organization or entity, evidence
				of a lease of not less than 99 years is required.
U.S. Green Building Council
. A
				nonprofit trade organization that promotes sustainability in building design,
				construction and operation and that administers the Leadership in Energy &
				Environmental Design (LEED) certification program in the United States.
Waiting List
. A list, created by the
				Board, of construction projects approved for funding but awaiting the
				authorization of funds by the state legislature and its administration.
Zero Energy Certification
. A
				certification developed by the International Living Future Institute (IFLI),
				which provides standards for constructing highly efficient buildings that rely
				on clean energy without the onsite combustion of fossil fuels to produce net
				annual energy demand. This certification may be considered as a requirement for
				an optional incentive award.
See
605 CMR 6.02:
International Living Future Institute
and
				605 CMR
				6.07(5)(b).