Louisiana Administrative Code › Title 34 - GOVERNMENT CONTRACTS, PROCUREMENT AND PROPERTY CONTROL › Part VII - Property Control › Chapter 5 - State Property Disposition › Section VII-501 - Inventory Disposition Authority

Current through Register Vol. 50, No. 6, June 20, 2024
A. No property of any agency shall be sold to
				any person or legal entity or otherwise alienated, or be transferred, assigned
				or entrusted to any other agency or to any officer or employee of any other
				agency without the written permission of the commissioner through an approved
				State Property Transaction Form BF-11.
B. The BF-11 is the request from an agency
				property manager and is not, in any case, to be considered an approval for any
				action until a copy if received by the agency property manager with Section
				II-Division of Administration Use Only, completed and signed as approved.
				Entries are to be made in type or print only, except for signatures.
C. An approved State Property Transaction
				Form BF-11 shall be used as the authority to sell, transfer, scrap, dismantle,
				loan out or otherwise remove an item from the state master file listing of
				agency inventory.
D. The
				disposition of the request is binding upon the agency property manager. If it
				is different than that requested by the agency property manager, the manager
				may proceed to dispose of the item in the manner prescribed in Chapter 3 or
				request that the BF-11 be voided. Disapproval of the BF-11 will require
				resubmittal of the item in the manner prescribed by the Louisiana Property
				Assistance director or his designee under the "Remarks" section.
E. The State Property Transaction form BF-11
				must be approved by the Louisiana property assistance agency director or his
				designee prior to any transfer or disposition of state owned property. The
				BF-11 is the request from an agency property manager and is not, in any case,
				to be considered an approval for any action until a copy is received by the
				agency property manager with Section II-Division of Administration Use Only,
				completed and signed as approved. Entries are to be made in typed or print
				only, except for signatures. In no case shall property be destroyed prior to
				this approval. Requests to transfer or dispose of computer equipment must be
				approved by the director of state purchasing or his designee prior to approval
				by the Louisiana Property Assistance Agency director. Requests to transfer or
				dispose of telecommunications equipment must be approved by the director of the
				Office of Telecommunications or his designee prior to approval by the Louisiana
				Property Assistance Agency director.
F. No agency property manager or head of the
				agency shall authorize the transfer of any items of surplus property to the
				State Surplus Property Unit of the Louisiana Property Assistance Agency without
				a prior approved BF-11 for each item and a scheduled delivery date from the
				state surplus property director or state auto delivery/ maintenance/operations
				director or their designees. Items which arrive with unapproved BF-11s at the
				state surplus property or state auto delivery/maintenance/operations warehouses
				for disposition will be returned to the shipping agency for proper compliance
				to these regulations.
G. The agency
				property manager must either see to the delivery to the designated state
				surplus property warehouse of items approved for transfer to surplus or contact
				the state surplus property director or state auto delivery/
				maintenance/operations director to schedule pickup of these items. In either
				case, the property manager must clearly mark each item with the BF-11 number by
				which the item was approved for transfer. Items scheduled for pickup must be
				located in an easily accessible area.
H. Whenever an agency property manager has
				knowledge or reason to believe that any property of the agency is lost, stolen,
				damaged, or destroyed through vandalism, fire, windstorm, or other acts of God,
				he shall immediately notify the head of the agency. The head of the agency
				shall immediately notify the commissioner, through the Louisiana Property
				Assistance Agency director or his designee, and follow up with a written
				report. The Louisiana Property Assistance Agency director or his designee shall
				make an investigation and take necessary action as provided for in
				R.S.
				39:330.
I. A fee may be assessed to the receiving
				agency in accord with established policies approved by the commissioner
				governing the operations of the Louisiana Property Assistance Agency.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:200.C,
				  R.S.
				  39:326,
				  R.S.
				  39:330,
				  R.S.
				  39:330.1-2 and
				  R.S.
				  39:332.