Louisiana Administrative Code › Title 34 - GOVERNMENT CONTRACTS, PROCUREMENT AND PROPERTY CONTROL › Part VII - Property Control › Chapter 5 - State Property Disposition › Section VII-503 - State Property Transaction Form DABF-11 (Revised 4-85)

Current through Register Vol. 50, No. 6, June 20, 2024
A. The BF-11 is the means of an agency
				receiving written approval for the disposition of any and all items of state
				property from the agency. Use only the latest revision of the form
				BF-11.
B. The BF-11 is the request
				from an agency property manager and is not, in any case, to be considered an
				approval for any action until a copy is received by the agency property manager
				with Section II-Division of Administration Use Only, completed and signed as
				approved. Entries are to be made in type or print only, except for
				signatures.
C. The agency property
				manager shall enter the originating date of the request.
D. Section I-Report and Evaluation
1. The agency property manager shall complete
				(check) one of the boxes indicating his recommendation for disposal of the
				item.
2. The agency property
				manager shall enter the complete title and mailing address of the reporting
				agency and the agency control number consisting of the five digit agency
				number, a fiscal year number (e.g., "00, 01, 02, 03, 04, 05, 06, 07, 08, or
				09"), and the proper sequence number of the respective BF-11 for that agency
				(the first BF-11 for each fiscal year will be "00001," the second will be
				"00002," etc.).
3. The common name
				of the article, the make and model, and the manufacturer (if known) shall be
				completed. The quantity of items for which disposition is requested on this
				BF-11 must be noted. See §501. D concerning number of items allowed per BF
				-11. When preparing one BF-11, listing multiple items for disposition, the
				agency property manager must prepare an attachment indicating sub-numbers for
				each item listed (Exhibit 8). The first item listed should be shown with the
				BF-11 number only (e.g., BF-11 Number 189171); the second item should be shown
				with the BF-11 number plus "01" (e.g., BF-11 Number 18917101); the third item
				should be shown with the BF-11 number plus "02" (e.g., BF-11 Number 18917102),
				etc.
4. The agency property
				manager shall enclose with the BF-11 request for transferring vehicles and
				trailers to the Louisiana Property Assistance Agency director or his designee
				the following items.
a. Motor vehicle
				condition report DA121, revised 6-76 (Exhibit 9).
b. Certificate of title (endorsed and
				notarized).
NOTE: Do not enter the receiver of title. The registration
				  certificate must be delivered with the vehicle when transferred.
5. The agency property
				manager shall enter additional remarks giving justification for requests to
				scrap, dismantle, make an inventory adjustment, or remove as not located, and
				identifying the condition of items to be transferred to surplus or sold "as is,
				where is." Pictures must be attached for sale "as is, where is" items, a police
				report for stolen items, and a memorandum of justification for
				trade-ins.
6. The five-digit agency
				number and tag number must be entered in the required section. If the item(s)
				to be disposed of is (are) not active on agency inventory, this must be
				indicated in the remarks section of the BF-11 and an appropriate classification
				code must be listed for each item.
7. The following headings on the information
				form shall be completed for items active on agency inventory utilizing the
				state master file listing of agency inventory:
a. serial number (up to 22 digits);
b. property location;
c. acquisition date; and
d. acquisition cost.
8. The description of the physical storage
				location of the item shall be explicit. The contact person and his telephone
				number for pickup of transfer items shall be entered by the agency property
				manager
9. The section entitled
				"Reimbursement Request" must be checked if applicable. Note: Specific
				documentation may be required by Louisiana Property Assistance Agency director
				or his designee showing the specific item was purchased with participating
				federal funds and the percentage, or with other funds requiring reimbursement,
				prior to release of the reimbursement to the agency. Normally, state agencies
				are not eligible for any reimbursement for surplus property proceeds.
10. The designated section must be signed by
				the agency property manager with his name and title typed or printed.