reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.3 - Organizational Planning

Current through June 25, 2024
The Staffing Management Program of each agency shall
					 incorporate existing and proposed agency and position data into organizational
					 charts indicating each position authorized. All current or proposed
					 organizational charts shall be reviewed by the agency for completeness and
					 accuracy of data to ensure inclusion of actions approved for next fiscal year
					 implementation and conformance to the agency's next fiscal year appropriation
					 act. The following shall be in effect with respect to agency organizational
					 charts:
A. Agencies shall submit an
				  original and one file copy of the organizational chart in the format indicated
				  in the examples at the end of this chapter for approval by the Office of
				  Classification, Compensation, and Recruitment prior to the start of each fiscal
				  year. Upon approval by the Office of Classification, Compensation, and
				  Recruitment, the organizational structure and codes shall become the official
				  organizational structure of the agency for current and/or succeeding fiscal
				  years and the basis for all requested position and organizational
				  changes;
B. Constant internal
				  review of any agency organizational structure is an agency responsibility.
				  Agencies may make minor alterations or movement of individual positions,
				  including county code changes, in their organizational charts for efficiency or
				  to balance staffing workload (generally singular moves below the division
				  level) during the fiscal year. When requesting organizational chart revisions,
				  the Agency shall submit the request for organizational code or county code
				  change online through OSR on the Position Screen. The following information
				  shall be forwarded to MSPB in support of the organizational change:
1. Organizational chart pages signed by the
				  appointing authority, or his or her designee, depicting both current and
				  proposed structures; and
2.
				  Additional documentation as may be specified by the MSPB Executive
				  Director.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.4 - Agency Organizational Chart

Current through June 25, 2024
A. The overview
				  page of an organizational chart is applicable to the larger agencies that
				  require several pages of organizational charts to depict all authorized
				  positions. Items to be included on the overview page include:
1. Agency Head;
2. Agency Head's immediate staff;
				  and
3. Program functions depicted
				  by separate squares using lines to indicate related functions by
				  supervision.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.5 - Staffing Guides/Plans/Standards

Current through June 25, 2024
Each agency director, in conjunction with MSPB, shall be
					 responsible for development of staffing guides, plans and standards to justify
					 and substantiate staffing position requirements. Agency staffing plans shall be
					 utilized to formulate uniform staffing standards applicable to designated
					 employment positions and classes within agencies. See Mississippi Code
					 Annotated §
										25-9-133(1).
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.6 - Agency Reorganization

Current through June 25, 2024
Agency requests for reorganization shall be
					 accomplished:
A. In accordance with
				  the provisions of MSPB rules, regulations and procedures;
B. According to authorization of positions in
				  appropriation acts or budgetary escalations;
C. In accordance with current fiscal policy
				  and legislative intent; and
D.
				  Through submission of a detailed letter of compelling justification from the
				  agency director to the MSPB Executive Director. Attachments to this letter
				  shall include:
1. Current and proposed
				  organizational charts;
2. All
				  required documentation for requested downward, lateral, and upward title
				  changes, if applicable (See Section
				  5.3 );
3. All required documentation for any
				  requested new role summaries (See Section
				  5.1.2 ); and/or
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.7 - Establishment of Positions

Current through June 25, 2024
The establishment of positions occurs either at the start
					 of the fiscal year at conversion for newly appropriated positions or during the
					 operating fiscal year when mandated by special circumstances such as budget
					 escalation authorized by the Department of Finance and Administration or
					 deficit appropriation.
A. The
				  following documentation shall be submitted in support of all requests to
				  establish new positions:
1. A copy of the
				  appropriation bill or Department of Finance and Administration escalation
				  authority authorizing the position establishment;
2. An organizational chart depicting the
				  precise location of all authorized positions, including ones to be
				  established;
3. A Job Content
				  section of the Performance Review Assessment (PRA) or Role Description
				  Questionnaire (RDQ) for each position requested. A representative PDA may be
				  submitted when all positions are to be allocated to the same job class and will
				  be assigned substantially the same work.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.8 - Abolishment of Positions

Current through June 25, 2024
Each agency shall enter vacant position abolishments online
					 in OSR when the number of actual positions is in excess of the number of
					 positions authorized by the agency's appropriation act for the next fiscal
					 year. See Mississippi Code Annotated §§
										25-9-119(i) and
					 25-9-133. Routine position
					 abolishments shall be submitted online in OSR as soon as practical prior to the
					 proposed effective date unless such abolishment would result in agency
					 reorganization. Agencies effecting reductions in positions resulting in
					 reorganization shall submit required forms and revised organizational charts to
					 MSPB at least sixty (60) days prior to deleting the positions.
Petitions for position abolishment to effect a
					 reduction-in-force shall be submitted to MSPB for review. Reductions in agency
					 staffing shall be proportionate among positions within the hierarchal structure
					 so as not to adversely affect supervisory or non-supervisory classes of
					 positions.
Agencies shall apply a study of the essential needs of the
					 organization, including the need for supervisory positions, when planning a
					 reduction in employment positions. Changes in agency program shall be
					 constantly analyzed with the intent of effecting maximum efficiency with
					 minimum staffing. Agencies should note the possibility of changes in the Job
					 Content section of the Performance Review Assessment (PRA) for other continued
					 positions impacted by reductions. Agencies effecting reductions in employment
					 positions shall submit required documents on MSPB approved forms in accordance
					 with the instructions contained herein.
NOTE: Individuals cannot receive payment for accrued annual
					 leave unless OSR reflects separation from the requesting agency.
Please reference the OSR User Training Workbook at
http://www.mmrs.state.ms.us
or
					 your Classification, Compensation, and Recruitment Consultant for more detailed
					 information regarding Position Abolishments.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.9 - Swap or Transfer of Positions within Legislative Authority

Current through June 25, 2024
A Position Transfer is the movement of an authorized
					 position from one agency to another agency. A full-time/part-time swap is the
					 change in the part-time/full-time status of two (2) positions accomplished
					 within legislative authority. The swapping or transferring of positions may
					 occur either at the start of the fiscal year as a part of conversion or during
					 the operating fiscal year as follows:
A. Agencies may be mandated by legislative
				  action to transfer positions from one master agency to another master agency,
				  or from one agency to another agency within the same master agency at the start
				  of the fiscal year, or as a part of conversion. Position transfers from one
				  agency to another agency within the same master agency should be requested
				  through OSR using the Intra-Agency Position Transfer screen. At the same time
				  position transfers are requested for approval, the following documents must be
				  submitted in support of all such requests:
1.
				  A copy of the bill authorizing position transfers; and
2. Pages of the appropriate organizational
				  chart depicting the proposed placement of the position(s) to be
				  transferred.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.10 - Annual Registration of Authorized Positions

Current through June 25, 2024
A. Registration of
				  authorized positions shall apply to the following agencies and employment
				  positions:
1. State service agencies and
				  positions; and
2. Non-state service
				  agencies and positions excluded from the state service (See Mississippi Code
				  Annotated §
											25-9-107(c));
3. Agencies voluntarily operating under
				  limited provisions of MSPB; and/or
4. Time-limited positions (See Mississippi
				  Code Annotated §
											25-9-107(c)(xiv)).
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.11 - Continuation of Position(s)

Current through June 25, 2024
A. Documentation
				  will not be required to continue established permanent positions within the
				  agency where no change has occurred.
B. Time-limited positions should be marked
				  for continuation in the next fiscal year using the FY Time-Limited Position
				  Re-Authorization screen within the Position Segment of OSR.
Please reference the OSR User Training Workbook at
http://www.mmrs.state.ms.us
or
					 your Classification, Compensation, and Recruitment Consultant for more detailed
					 information regarding the reauthorization of time-limited
					 positions.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.12 - Change in Position Status

Current through June 25, 2024
Authority to change the status of an established position
					 from part-time to full-time (or full-time to part-time) will require an online
					 revision of the months and/or hours fields as well as revising the service type
					 of the position on the Maintain Position Information screen within OSR.
Please reference the OSR User Training Workbook at
http://www.mmrs.state.ms.us
or
					 your Classification, Compensation, and Recruitment Consultant for more detailed
					 information regarding position status changes.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.3 - ORGANIZATIONAL PLANNING AND POSITION MANAGEMENT › Section 27-110-6.3.13 - Position Program Budget Data Change

Current through June 25, 2024
Changes to the program budget data of positions during the
					 operating fiscal year shall be submitted online using the Position Program
					 Budget Information screen within OSR.
Please reference the OSR User Training Workbook at
http://www.mmrs.state.ms.us
or
					 your Classification, Compensation, and Recruitment Consultant for more detailed
					 information regarding changes to position program budget.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.4 - POSITION COST PROJECTION AND POSITION VALIDATION

Current through June 25, 2024
Agencies cannot view or print position cost projections using
				  the Maintain Budget Projection Parameters screen within OSR. Information found
				  in any projection provided by the Office of Classification, Compensation, and
				  Recruitment should be reviewed by the agency for accuracy and be looked upon as
				  the basis for any future position additions, changes, or abolishments.
NOTE: The authorized appropriated position data in the MSPB
				  database must be kept up-to-date at all times.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.5 - LEGAL SERVICES CONTRACT APPROVAL REQUESTS › Section 27-110-6.5.1 - Consideration Timelines

Current through June 25, 2024
Any agency desiring to contract for legal services should
					 ensure that it requests appropriate approval of such a contract from any
					 required regulatory board governing the agency's contracts, the Attorney
					 General's Office and MSPB in advance of any deadline as set forth in this
					 section. To the extent legal services are performed under a proposed contract
					 before appropriate approval is obtained, an agency does so at its own risk that
					 the contract may not be approved.
See
MS AG Op. 1993-0488,
					 Stringer (July 9, 1993).
Approval requests for contracts with a maximum contract
					 value of more than $75,000.00 that are received from the Attorney General's
					 Office at least 15 working days prior to a regularly scheduled MSPB Board
					 meeting will be considered for approval at that month's meeting. Contracts
					 received after this deadline that require Board consideration will be
					 considered at the next month's regularly scheduled meeting. Approval requests
					 for contracts with a maximum contract value of $75,000.00 or less will be
					 considered for approval within 15 working days of receipt from the Attorney
					 General's Office.
These timelines are applicable at all times, including
					 the end of each fiscal year.
All legal services contract amendments, modifications, or
					 extensions for contracts ending June 30 with a value of $75,000 or less shall
					 be received from the Attorney General's Office at least 15 working days before
					 the end of the fiscal year to ensure sufficient time for processing. Failure to
					 receive the contracts at least 15 working days before the end of the fiscal
					 year may result in the agency being required to enter into a new contract to
					 continue the legal services.
Any request for expedited consideration of a legal services
					 contract must be submitted in writing to the MSPB Executive Director and must
					 contain a detailed account of the circumstances justifying the request. The
					 written request must be executed by the Agency Head. All such requests will be
					 considered and granted or denied at the discretion of the MSPB Executive
					 Director.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.5 - LEGAL SERVICES CONTRACT APPROVAL REQUESTS › Section 27-110-6.5.2 - Procedures for Requesting Approval

Current through June 25, 2024
Prior to requesting MSPB's approval of a legal services
					 contract, an agency must obtain approval of the contract from any applicable
					 regulatory board and the Attorney General's Office. If the Attorney General's
					 Office approves the contract, the Attorney General's Office will then forward
					 the contract to MSPB for consideration.
Agencies should submit a request for approval of a legal
					 services contract to the Attorney General's Office online through the MAGIC
					 system. For the purpose of timeliness and to establish a chain of custody,
					 agencies must utilize the
Legal Services Contract Routing
					 Sheet
throughout the approval process in order for the contract to be
					 considered for approval by MSPB. This form may be found at
http://www.mspb.ms.gov/agency-forms-templates.aspx
.
					 The agency must also provide a printed MAGIC Cover Sheet and the original
					 proposed legal services contract, executed only by any appropriate agency
					 personnel, to the Attorney General's Office. The contractor should not execute
					 the contract until the contract is approved by both the Attorney General's
					 Office and MSPB. The agency should also submit through the MAGIC system a
					 justification of the need for the legal services to be provided under the
					 contract.
If an agency is submitting a legal services contract with a
					 contract worker, then in lieu of the MAGIC document, it should submit the
					 appropriate OSR document. Additionally, agencies should submit the completed
					 PERS Form 4B for all contract worker contracts with state retirees to ensure
					 the contracts comply with Mississippi Code Annotated §
										25-11-127. If an agency desires to
					 amend or modify an existing and previously approved contract, the agency should
					 submit a request for approval to the Attorney General's Office online through
					 the MAGIC system. The agency must also provide a printed MAGIC Cover Sheet and
					 a copy of the executed approved contract and any prior amendments to the
					 Attorney General's Office.
Agencies should be aware that MSPB does not
					 have the authority to approve any modification, renewal or extension of an
					 expired contract.
See
MS AG Op., 1999-0272, Stringer
					 (June 25, 1999).
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.5 - LEGAL SERVICES CONTRACT APPROVAL REQUESTS › Section 27-110-6.5.3 - Contract Format and Required Clauses

Current through June 25, 2024
All legal services contracts submitted for approval must be
					 effective for a definite term with maximum period of five years. All such
					 contracts must also contain a maximum expenditure provision and all clauses
					 found in the legal services template at
http://www.mspb.ms.gov
or
http://www.ago.state.ms.us/
.
Any attorney or law firm providing services under the
					 contract should be identified in the contract by name and address. Each
					 contract should also provide a description of the scope of services to be
					 provided under the contract. Finally, each contract should provide signature
					 space for any required agency personnel, the contractor, any regulatory board,
					 the Attorney General's Office and MSPB.
Agencies utilizing a legal services contract or contract
					 amendment template that has been approved by the Attorney General's Office and
					 MSPB will be presumed to have complied with this section. A sample contract or
					 contract amendment template approved by the Attorney General's Office and MSPB
					 may be found at
http://www.mspb.ms.gov
or
http://www.ago.state.ms.us/
.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.5 - LEGAL SERVICES CONTRACT APPROVAL REQUESTS › Section 27-110-6.5.4 - Determination

Current through June 25, 2024
Once a determination has been made by either MSPB or the
					 MSPB Executive Director regarding an agency's request for approval of a legal
					 services contract, the original contract and either the original MAGIC Cover
					 Sheet or OSR document will be returned to the requesting agency. MSPB will
					 provide a copy of the proposed contract as approved by MSPB to the Attorney
					 General's Office. If approved, the original contract should then be finally
					 executed by the contractor. The agency shall provide MSPB and the Attorney
					 General's Office with a copy of the contract after it is fully executed.
					 Additionally, the agency should upload the fully executed contract into MAGIC.
					 Once MSPB receives an electronic copy of the fully executed contract and the
					 fully executed contract is uploaded into MAGIC, then DFA will be notified
					 electronically through the MAGIC system that the agency has complied with
					 Mississippi Code Annotated §
										27-104-105 and that payment for
					 legal services provided pursuant to the approved contract may be
					 processed.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 6 - STAFFING MANAGEMENT POLICIES › Sec2 27-110-6.5 - LEGAL SERVICES CONTRACT APPROVAL REQUESTS › Section 27-110-6.5.5 - Termination

Current through June 25, 2024
Each agency must notify MSPB within ten days upon the
					 termination of a previously approved legal services contract. The notification
					 must be submitted to MSPB indicating the termination of services pursuant to
					 the contract and identifying the effective date of such termination. The
					 termination of a contract previously approved by MSPB will be reported to the
					 Board, but no action will be required of the Board as to the
					 termination.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.1 - TRAINING AND DEVELOPMENT › Section 27-110-7.1.1 - Training Needs

Current through June 25, 2024
The MSPB Executive Director shall assess the workforce
					 development needs of the state service and take necessary steps to meet those
					 needs consistent with funding and resources. An appointing authority shall
					 respond to the workforce development needs assessments sent by the MSPB
					 Training and Development staff to the agencies.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.1 - TRAINING AND DEVELOPMENT › Section 27-110-7.1.2 - Development and Coordination

Current through June 25, 2024
The MSPB Executive Director shall provide or coordinate
					 career development programs integral to the administration of the statewide
					 personnel system and career development needs generic to all state agencies,
					 such as supervisory/management skills, interpersonal skills, clerical skills,
					 and professional development skills.
Registration for career development courses is done through
					 the Learning Solution (LSO) in the Mississippi Accountability System for
					 Government Information and Collaboration (MAGIC), a link to which is at
http://www.mspb.ms.gov
. Employees
					 and agencies may also register for career development courses by completing a
					 registration form, which is also located at
http://www.mspb.ms.gov
under the Office of
					 Training and Development.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.1 - TRAINING AND DEVELOPMENT › Section 27-110-7.1.3 - Interagency Partnerships

Current through June 25, 2024
The MSPB Executive Director shall encourage and, when
					 feasible, coordinate inter-agency partnerships in sharing employee workforce
					 planning and career development activities, resources, materials, and
					 programs.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.1 - TRAINING AND DEVELOPMENT › Section 27-110-7.1.4 - Guidelines for Development of Agency Career Development Programs

Current through June 25, 2024
The appointing authority should:
A. Assess the workforce needs of the agency
				  workforce;
B. Develop an
				  agency-wide workforce planning policy using available internal resources,
				  capabilities, facilities, and staff to meet assessed career development needs
				  when appropriate; and
C. Provide
				  specialized career development activities to agency personnel as required to
				  ensure high quality performance and to meet agency objectives.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.1 - TRAINING AND DEVELOPMENT › Section 27-110-7.1.5 - Training Data

Current through June 25, 2024
The MSPB Executive Director may request from agencies, any
					 career development activity data necessary for comprehensive, statewide
					 planning purposes.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.2 - EXCELLENCE IN GOVERNMENT AND LONGEVITY SERVICE AWARDS › Section 27-110-7.2.1 - Excellence in Government Awards

Current through June 25, 2024
The recognizing of excellence and innovation in the
					 management of administrative procedures, which increase the quality of public
					 service at the state, district, and local governmental levels shall be governed
					 by the procedures outlined below. The development of the following procedures
					 is based upon Mississippi Code Annotated §
										25-9-134(2) which
					 states as follows:
The State Personnel Board is hereby authorized and directed
					 to establish a program to encourage and recognize excellence, innovation, and
					 diversity on the part of state, district, and local governmental entities in
					 the design, execution, and management of their own administrative procedures.
					 The State Personnel Board shall establish by rule and regulation procedures for
					 evaluating said examples of improvement in public administration, and shall
					 provide for an annual awards program to recognize excellence in government. The
					 Board may establish categories of governmental service in order to recognize
					 these achievements.
Provisions for Award Determination
A. A maximum of two individuals or two groups
				  of individuals will be publicly recognized each year. One shall be the
				  recipient of the Award for Excellence in State Government, and one shall be the
				  recipient of the Award for Excellence in Local and District
				  Government.
B. The Award for
				  Excellence in State Government shall recognize the state service or non-state
				  service employee or group of employees whose contributions within the last five
				  (5) years represent excellence in government.
C. The Award for Excellence in Local and
				  District Government shall recognize the local or district level employee or
				  group of employees whose contributions within the last five (5) years represent
				  excellence in government.
General Procedures for Award
					 Determination
A. Eligibility
				  Criteria
1. A nominee must be, at the time of
				  the nomination, a full-time employee of a governmental entity in a classified
				  position with a minimum of three (3) years of service.
2. Persons holding elected offices will be
				  evaluated based on their career in public service, excluding time served as an
				  elected official.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.2 - EXCELLENCE IN GOVERNMENT AND LONGEVITY SERVICE AWARDS › Section 27-110-7.2.2 - Longevity Service Awards

Current through June 25, 2024
The Longevity Service Award Program was established to
					 recognize full-time employees for service to the State of Mississippi. The
					 program is established based upon Mississippi Code §
										25-9-151 which states that awards
					 shall be made upon attainment of ten (10), twenty (20) and thirty (30) years of
					 full-time service in state government, and shall be the same for all personnel
					 regardless of position or title. Agencies, boards and commissions may request
					 awards for employees by submitting the Longevity Service Award Program form,
					 which is available on the MSPB website at
http://www.mspb.ms.gov
, to the MSPB
					 Executive Director. The award program does not provide for the giving of gifts
					 or monetary bonuses to employees.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.3 - REDUCTION-IN-FORCE › Section 27-110-7.3.1 - Furlough

Current through June 25, 2024
A furlough, or an involuntary leave without pay, may be
					 implemented when such action is necessary to temporarily reduce expenditures to
					 avoid a deficit of funds.
A.
				  Provisions for Implementation of Furlough (Involuntary Leave without Pay)
The MSPB furlough policy shall apply uniformly to all
					 executive and subordinate employees within an agency, regardless of job class.
					 MSPB shall review furlough plans only upon written certification of a general
					 funds shortage from the Department of Finance and Administration or written
					 certification of a special or federal funds shortage from the agency. MSPB
					 shall ensure that any furlough plan complies with all applicable policies,
					 rules, and regulations of MSPB.
Such furlough leave for the purpose of reducing
					 expenditures shall be based on the agency head's determination that:
1. Funds on hand or funds to be received
				  during the current fiscal period will be inadequate to effectively discharge
				  the agency's responsibilities without recourse to reductions-in-force;
				  or
2. It is necessary to accrue
				  funds by reducing current payroll expenses so that reductions-in-force or more
				  extensive furloughs may be minimized or avoided.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.4 - EDUCATIONAL LEAVE › Section 27-110-7.4.1 - General Professional Development

Current through June 25, 2024
State agencies are authorized to grant paid educational
					 leave on a part-time or full-time basis and/or reimburse employees for
					 educational leave expenses in order for employees to develop job-related skills
					 and to develop employees for higher-level professional and management
					 positions; to prescribe eligibility for such educational leave and expense
					 reimbursement; and, for related purposes.
Employees should note that not
					 all State agencies offer educational leave.
See Mississippi Code
					 Annotated §
										37-101-293.
MSPB is required to approve the form of the contract
					 prepared by the Attorney General and establish a maximum salary amount at which
					 any employee may be paid full compensation while on educational leave and
					 establish a deduction ratio or reduced percentage rate of compensation to be
					 paid to all employees compensated at a salary level above such maximum salary
					 amount. An approved Educational Leave Assistance Contract template may be found
					 at
http://www.mspb.ms.gov/agency-forms-templates.aspx
.
					 The law also stipulates that each agency granting paid educational leave or
					 reimbursing expenses, or both, shall file an annual report with the Legislature
					 detailing for each recipient's position the cost of educational assistance, the
					 degree program, and the school attended. This report, covering the previous
					 fiscal year, shall also be filed with MSPB on or before January 1 of each year.
					 A sample Educational Leave Report may be found at
https://www.mspb.ms.gov/Docs/Educational-Leave-Report.pdf
.
					 See Mississippi Code Annotated §
										37-101-293.
A. Procedures Outline Agencies should:
1. Develop internal policies and procedures
				  governing educational leave;
2.
				  Identify the job classifications in which they are experiencing demonstrated
				  critical shortages;
3. Have
				  educational leave recipients sign a contract, the form of which has been
				  approved by the Attorney General and MSPB; and,
4. Forward to MSPB and to the Legislature
				  prior to January 1 of each year a copy of the annual report on the Educational
				  Leave program as required by the statute.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 7 - EMPLOYEE RELATIONS › Sec2 27-110-7.4 - EDUCATIONAL LEAVE › Section 27-110-7.4.2 - Professional Development Programs

Current through June 25, 2024
Certain paid educational leave and paid internship programs
					 have been authorized to develop professional skills and to prepare employees
					 for higher-level professional and management positions. Those employees deemed
					 qualified for paid educational leave or paid internship shall receive funds
					 that may be used to pay for tuition, books, and related fees to pursue their
					 degrees. See Mississippi Code Annotated §§
										37-101-291 and
					 37-101-292.
Employees may contact their agency human resources office
					 for more information on the availability of Educational Leave benefits and
					 agency specific policies pertaining to educational leave.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 1 - WELCOME TO STATE GOVERNMENT › Section 27-120-1.1 - INTRODUCTION

Current through June 25, 2024
This Handbook contains the rules and regulations for State
				  employees under the purview of the Mississippi State Personnel Board. The
				  information contained in this Handbook is not intended to and does not grant to
				  any State employee any additional rights or privileges of employment not
				  otherwise expressly provided in State or Federal law. The rules of the
				  Mississippi State Personnel Board are periodically revised. The
Mississippi State Employee Handbook
is available
				  on the Mississippi State Personnel Board website at
http://www.mspb.ms.gov
.
This
Mississippi State Employee
				  Handbook
is effective as of July 1, 2023.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 1 - WELCOME TO STATE GOVERNMENT › Section 27-120-1.2 - STATEMENT OF EQUAL OPPORTUNITY EMPLOYMENT

Current through June 25, 2024
The State of Mississippi is an equal opportunity employer and
				  assures equal employment opportunities to all persons in compliance with state
				  and federal law. In order to implement the State's equal employment policy and
				  to assure non-discriminatory personnel administration, the Mississippi State
				  Personnel Board promotes non-discriminatory practices and procedures in all
				  phases of personnel administration and prohibits any form of unlawful
				  discrimination. Equal employment opportunity can only be attained through State
				  agency commitment to complying with all applicable laws affording equal
				  employment opportunities to individuals. Accordingly, it is imperative that
				  State agencies make all personnel decisions in accordance with Mississippi
				  State Personnel Board policies, practices, and procedures.
Equal employment opportunity does not guarantee an employee
				  any rights not otherwise provided by law.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 2 - STATE EMPLOYMENT STATUS › Section 27-120-2.1 - STATE SERVICE EMPLOYMENT

Current through June 25, 2024
MSPB identifies employees of State agencies as either State
				  Service employees or Non-State Service employees. The Legislature has defined
				  by statute those employees that are considered Non-State Service employees.
See
Mississippi Code Annotated §
									25-9-107(c).
				  Employees of State departments, agencies and institutions who are not listed
				  within that statute are defined as State Service employees.
A State Service employee retains that status upon transfer
				  (intra- and inter-agency), promotion, demotion, or title change as long as he
				  or she remains in a State Service position and does not have a break in
				  service. A break in service is defined as either (1) lump sum payment for
				  accrued personal leave, (2) lapse of one eight-hour work day between employment
				  with the original State Service status agency and the new State Service status
				  agency, or (3) separation of employment.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 2 - STATE EMPLOYMENT STATUS › Section 27-120-2.2 - NON-STATE SERVICE EMPLOYMENT

Current through June 25, 2024
Non-State Service employees cannot attain State Service
				  status while employed in a Non-State Service position. MSPB has salary setting
				  authority for several categories of Non-State Service employees. In addition,
				  MSPB has the authority to set minimum qualifications for Non-State Service
				  positions such as time-limited and part-time employees as well as verify the
				  statutory qualifications of certain physicians, dentists, veterinarians, nurse
				  practitioners, and attorneys.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 2 - STATE EMPLOYMENT STATUS › Section 27-120-2.3 - NOTIFICATION OF STATUS FOR NON-STATE SERVICE EMPLOYMENT

Current through June 25, 2024
Each applicant, including State Service employees who have
				  attained permanent status, shall be given written notice, prior to his or her
				  appointment to a Non-State Service position by the appointing authority, that
				  he or she may be dismissed or otherwise adversely affected as to compensation
				  or employment status, with or without cause and is not entitled to due process
				  of law.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 2 - STATE EMPLOYMENT STATUS › Section 27-120-2.4 - PROBATIONARY PERIOD AND TERMINATION AT WILL

Current through June 25, 2024
Every employee, upon original entry into a State Service
				  status position, must successfully serve a twelve-month probationary period
				  before that employee is granted State Service status. During the probationary
				  period, the employee's work and conduct are carefully observed. During this
				  twelve-month probationary period, the employee is Non-State Service and may be
				  dismissed or otherwise adversely affected as to compensation or employment
				  status, with or without cause and is not entitled to due process of
				  law.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 2 - STATE EMPLOYMENT STATUS › Section 27-120-2.5 - PROMOTIONAL OPPORTUNITIES FOR PROBATIONARY EMPLOYEES

Current through June 25, 2024
A state service status, probationary state service,
				  part-time, time-limited and/or other MSPB purview non-state service employee,
				  who has been continuously employed for six (6) months in the agency where the
				  opening occurs, may apply for a Promotional opening through submission of a
				  current State of Mississippi Application. If the employee transfers to another
				  State Service status position in the same agency or in a different State
				  Service status agency, the employee shall continue to serve the remainder of
				  the twelve-month probationary period without penalty, provided there is no
				  break in service.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 2 - STATE EMPLOYMENT STATUS › Section 27-120-2.6 - EMPLOYEE DISCIPLINARY ACTION, GRIEVANCE, AND APPEAL RIGHTS

Current through June 25, 2024
Mississippi Code Annotated §
									25-9-127 requires that State
				  Service employees may only be dismissed or otherwise adversely affected as to
				  compensation or employment status for inefficiency or other good cause. The
				  statute also requires that such personnel action must be in accordance with
				  policies and procedures promulgated by the MSPB, complying with due process of
				  law. Chapter 7 of this handbook contains the policies and procedures concerning
				  employee corrective and disciplinary action for State Service employees. A
				  Non-State Service employee may be dismissed or otherwise adversely affected as
				  to compensation or employment status, with or without cause and is not entitled
				  to due process of law.
Chapters 8 and 9 contain the policies and procedures for
				  employee grievances and appeals to the Mississippi Employee Appeals Board
				  (MEAB).
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 2 - STATE EMPLOYMENT STATUS › Section 27-120-2.7 - TRANSFER

Current through June 25, 2024
Employees may transfer from an employment position in one
				  agency to a vacant employment position in another agency. The transfer of a
				  State Service employee into a promotional State Service position at another
				  agency is accomplished through the use of a Referred List, except in the case
				  of a demotional transfer or a lateral transfer into the same job class
				  currently occupied by the employee.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 3 - HOLIDAYS AND LEAVE › Section 27-120-3.1 - HOLIDAYS

Current through June 25, 2024
State employees receive regular pay for ten legal holidays
				  and for any other day proclaimed as a holiday by the Governor of the State of
				  Mississippi or the President of the United States. Employees who are not in an
				  active pay status on a legal holiday will not be compensated for the holiday.
				  Active pay status is defined as either physically working or on paid leave the
				  day of a legal holiday, the day immediately preceding a legal holiday, or the
				  day immediately following a legal holiday. Compensation for legal holidays for
				  part-time employees will be computed on a pro-rata basis according to hours
				  regularly scheduled to work.
The State of Mississippi observes the following legal
				  holidays:
January 1
New Year's Day
The Third Monday of January
Robert E. Lee's Birthday and Dr. Martin Luther King
								Jr.'s Birthday
The Third Monday of February
Washington's Birthday
The Last Monday of April
Confederate Memorial Day
The Last Monday of May
National Memorial Day and Jefferson Davis'
								Birthday
July 4
Independence Day
The First Monday of September
Labor Day
November 11
Armistice or Veterans' Day
A day fixed by proclamation by the Governor of
								Mississippi as a day of Thanksgiving, which shall be fixed to correspond to the
								date proclaimed by the United States President
Thanksgiving Day
December 25
Christmas Day
In the event any of these holidays fall on a Saturday or
				  Sunday, then the legal holiday will be observed as declared by the
				  Governor.
Except as may be provided in specific agency appropriations
				  bills, when, in the opinion of the agency, it is essential that a State
				  employee work during an official State holiday, the employee will receive
				  credit for the number of hours actually worked. In addition, and in accordance
				  with specific provisions of an agency's appropriation bill, an agency may
				  require employees in specific job classes to work on an official State holiday
				  and be paid call-back pay in lieu of receiving compensatory time
				  credit.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 120 - Mississippi State Employee Handbook › Chapter 3 - HOLIDAYS AND LEAVE › Section 27-120-3.3 - PANDEMIC POLICY

Current through June 25, 2024
Preventing the Spread of the Illness in the
				  Workplace
State employees are encouraged to cooperate in taking steps
				  to reduce the transmission of both seasonal and novel strains of illness in the
				  workplace. The best strategy for reducing the transmission of viruses is
				  frequent hand washing with warm, soapy water, covering mouths with tissues
				  whenever you sneeze, discarding tissues used when sneezing. Agencies are also
				  encouraged to install alcohol-based hand sanitizers throughout the workplace
				  and in common areas.
Staying Home When Ill
Many times, with the best of intentions, employees report to
				  work even though they feel ill. State employees are provided with paid medical
				  leave to compensate employees who are unable to work due to illness. During flu
				  season, an influenza pandemic, and/or other pandemic, it is critical that
				  employees do not report to work while they are ill and/or experiencing the
				  following symptoms: fever, cough, sore throat, runny or stuffy nose, body
				  aches, headache, chills and fatigue. A significant number of people who have
				  been infected also have reported diarrhea and vomiting. Currently, the Centers
				  for Disease Control and Prevention recommends that people with influenza-like
				  illness remain at home until at least 24 hours after they are free of fever
				  (100 degrees F or 37.8 degrees C) or signs of a fever without the use of
				  fever-reducing medications. Employees who report to work ill will be sent home
				  in accordance with these health guidelines. Employees who are sent home under
				  this policy will be required to utilize leave in accordance with Section
				  3.2 Leave.
Reporting to Work When Not
				  Ill
A pandemic could result in a significant level of
				  absenteeism. State employees may be unable to work if they become ill due to
				  the virus while others may need to remain home to care for ill family members
				  or simply to provide care for children during school closings. During this
				  time, unless otherwise notified, attendance and leave policies will remain in
				  place. Individuals who believe they may face particular challenges reporting to
				  work during a severe pandemic should take steps to develop any necessary
				  contingency plans.