reglab/statecodes huggingface dataset:
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 15 - General Travel Regulations-PPM Number 49 › Section V-1508 - Reimbursement for Other Expenses

Current through Register Vol. 50, No. 6, June 20, 2024
NOTE: These charges are while in travel status only.
A. The following expenses incidental to
				travel may be reimbursed:
1. Communications
				Expenses
a. For official state business-all
				business communication costs may be reimbursed (receipts required).
b. For domestic overnight travel-up to $3 for
				personal calls upon arrival at each destination and up to $3 for personal calls
				every second night after the first night if the travel extends several
				days.
c. For international
				travel-up to $10 for personal calls upon arrival at each destination and up to
				$10 for personal calls every second night after the first night if the travel
				extends several days.
d. Internet
				access charges for official state business from hotels or other travel
				locations are treated the same as business telephone charges. A department may
				implement a stricter policy for reimbursement of Internet charges. (Receipts
				required)
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 15 - General Travel Regulations-PPM Number 49 › Section V-1509 - Special Meals

Current through Register Vol. 50, No. 6, June 20, 2024
A. Reimbursement
				designed for those occasions when, as a matter of extraordinary courtesy or
				necessity, it is appropriate and in the best interest of the state to use
				public funds for provision of a meal to a person who is not otherwise eligible
				for such reimbursement and where reimbursement is not available from another
				source. Requests should be within reason and may include tax and tips. Itemized
				receipts are required.
1. Visiting dignitaries
				or executive-level persons from other governmental units, and persons providing
				identified gratuity services to the state. This explicitly does not include
				normal visits, meetings, reviews, etc., by federal or local
				representatives.
2. Extraordinary
				situations are when state employees are required by their supervisor to work
				more than a 12-hour weekday or 6-hours on a weekend (when such are not normal
				working hours to meet crucial deadlines or to handle emergencies).
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 15 - General Travel Regulations-PPM Number 49 › Section V-1510 - Agency-Hosted Conferences (Both in-State and Out-of-State)

Current through Register Vol. 50, No. 6, June 20, 2024
A. State Sponsored Conferences. An agency
				must solicit three bona fide competitive quotes in accordance with the
				governor's Executive Order for small purchase. Agency hosted in-state
				conferences that require lodging must be booked through Hotelplanner unless
				prior approval is granted by the Division of Administration, Office of State
				Travel.
B. Attendee Verification.
				All state sponsored conferences must have a sign-in sheet or some type of
				attendee acknowledgment for justification of number of meals ordered and
				charged.
C. Conference Lunch
				Allowance. Lunch direct billed to an agency in conjunction with a state
				sponsored conference is to be within the following rates plus mandated
				gratuity.
Lunch In-State excluding New Orleans
$20
Lunch-New Orleans and Out-of-State
$25
1. Any other
				meals such as breakfast and dinner require special approval in accordance with
				PPM49 §1509"Special Meal" and must have prior approval from the
				Commissioner of Administration or for Higher Education, the entity head or
				his/her designee.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 15 - General Travel Regulations-PPM Number 49 › Section V-1511 - International Travel

Current through Register Vol. 50, No. 6, June 20, 2024
A. International
				travel must be approved by the Commissioner of Administration or, for Higher
				Education, the entity head or his designee prior to departure, unless specific
				authority for approval has been delegated to a department head. Requests for
				approval must be accompanied by a detailed account of expected expenditures
				(such as room rate, date, meals, local transportation, etc.), and an assessment
				of the adequacy of this source to meet such expenditures without curtailing
				subsequent travel plans.
B.
				International travelers will be reimbursed the Tier IV area rates for meals and
				lodging, unless U.S. State Department rates are requested and authorized by the
				Commissioner of Administration or, for Higher Education, the entity head or his
				designee, prior to departure. Itemized receipts are required for reimbursement
				of meals and lodging claimed at the U.S. State Department rates.
http://aoprals.state.gov/web920/per_diem.asp
.
C. It is the agency's decision, if
				justification is given, to allow state employees to be reimbursed for a VISA
				and/or immunizations when the traveler is traveling on behalf of the
				agency/university on official state business. However, it is not considered
				best practice for the state to reimburse for a passport, therefore, passport
				reimbursements must be submitted to the department head for approval along with
				detailed justification as to why this reimbursement is being
				requested/approved.
AUTHORITY NOTE:
				  Published in accordance with
				  R.S.
				  39:231.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 15 - General Travel Regulations-PPM Number 49 › Section V-1512 - Waivers

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Commissioner
				of Administration may waive in writing any provision in these regulations when
				the best interest of the state will be served. All waivers must obtain prior
				approvals, except in emergency situations.
AUTHORITY NOTE:
				  Published in accordance with
				  R.S.
				  39:231.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 17 - Contracts for Maintenance, Equipment, and Services-PPM Number 51 › Section V-1701 - Introduction

Current through Register Vol. 50, No. 6, June 20, 2024
A. This Policy and
				Procedure Memorandum rescinds Policy and Procedure Memorandum Number 51 and
				Policy and Procedure Memorandum 51 (Revised 6/1/73).
B. Except as otherwise provided in this
				Chapter, the Commissioner of Administration, hereinafter referred to as "the
				commissioner," shall have the authority and responsibility to promulgate
				regulations, consistent with this Chapter, governing the procurement,
				management, and control of any and all supplies, services, and major repairs
				required to be procured by the state. The commissioner shall consider and
				decide matters of policy within the provisions of this Chapter, including those
				referred to him by the director of state purchasing. The commissioner shall
				have the power to audit and review the implementations of the procurement
				regulations and requirements of this Chapter.
C. Therefore, pursuant to the above
				authority, in order to discharge my duty and responsibility as directed by the
				above quoted Section of the state statutes, it is hereby ordered that all state
				of Louisiana agencies shall abide by the following rules and regulations,
				except where specific authority has been delegated, in writing, by the
				Commissioner of Administration.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:1561.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 17 - Contracts for Maintenance, Equipment, and Services-PPM Number 51 › Section V-1703 - Purpose and Scope

Current through Register Vol. 50, No. 6, June 20, 2024
A. The policies and
				procedures contained herein shall apply to all agencies of the state government
				as required by the Louisiana Procurement Code,
				R.S.
				39:1551 et seq., the executive order of the
				governor Number 82-13, and the official rules and regulations of the Purchasing
				Section, Division of Administration, as contained in the state purchasing
				manual.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:1561.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 17 - Contracts for Maintenance, Equipment, and Services-PPM Number 51 › Section V-1705 - Definitions of Contractual Services

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Contractual services include all contracts, interagency agreements, or other
				documents for the maintenance and service of equipment, buildings, or any other
				facilities and the lease and rental of equipment of any state agency under the
				jurisdiction of the Division of Administration, as noted in
				§1703
B. The following is a
				listing of contracts referred to in this memorandum. Any other type of contract
				needs prior approval from the director of state purchasing.
C. It is emphasized that this directive
				applies to contractual service for maintenance and contractual agreements for
				leases and rentals of equipment . Listed below are some commodities that fall
				into this category:
1. janitorial
				services;
2. garbage disposal
				services;
3. water treatment
				services;
4. office machine
				maintenance;
5. thermostatic and
				temperature control;
6. laundry
				services;
7. pest control
				services;
8. office
				equipment;
9. communication
				equipment;
10. heavy
				equipment;
11. concession
				leases;
12. vending;
13. any other category with prior approval of
				the director of state purchasing.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 17 - Contracts for Maintenance, Equipment, and Services-PPM Number 51 › Section V-1707 - Procedures

Current through Register Vol. 50, No. 6, June 20, 2024
A. In accordance
				with R.S.
				39:1566 all agencies of the state government
				are hereby delegated the authority to purchase all contractual services, as
				defined above, in accordance with Executive Order 82-13 and purchasing rules
				and regulations.
B. Agencies are
				authorized to prepay preventive maintenance contracts on equipment only when a
				brand name statewide contract exists that provides for at least a 10 percent
				savings over paying on a monthly basis, or a competitive bid is requested that
				provides for preventive maintenance on a monthly basis and on a prepaid basis.
				A savings of 10 percent or more is required to award on a prepaid
				basis.
C. A sample checklist is
				attached for use on each contract.
D. One complete copy of each file shall be
				forwarded to the Purchasing Section of the Division of Administration upon
				completion. These files will consist of:
1.
				copy of purchase requisition;
2.
				complete agency purchase order;
3.
				BA-22 RL for leases or rental of equipment;
4. copy of all bids received;
5. proof of advertisement (in accordance with
				Executive Order 82-13);
6.
				tabulation of bids received;
7.
				copy of the list of vendors solicited.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 19 - Changes in Approved Budget-PPM Number 52 › Section V-1901 - Procedures

Current through Register Vol. 50, No. 6, June 20, 2024
A. Pursuant to the
				above authority, in order to discharge my duty and responsibility as directed
				by the statutes, it is hereby ordered that all state budget units shall abide
				by the statutes and the following rules and regulations.
1. All requests shall be fully documented to
				include the following information.
a. What is
				the source of funding [if other than General Fund (Direct)]? Specifically
				identify any grant or public law and purposes of the funds, if applicable. A
				copy of any grant application and the notice of approved grant or
				appropriations must accompany the BA-7. What are the expenditure restrictions
				of the funds? Include the date the grant was applied for, the date approval
				from the federal granting authority was received, and the duration of the
				grant.
b. What is the financial
				impact in the current year and the next four fiscal years? That is, if the
				funds are being used to start a new program or enrich an ongoing program, what
				will the impact be in future years? Will the grant decline either in funds
				available or in ratio of participation?
c. What programmatic impact (positive or
				negative) will occur as a result of the approval of this request? In other
				words, who will benefit, how, and to what extent? If expenditure authority is
				being moved from one program to another, what is the impact on the program
				giving up the expenditure authority? List performance indicators
				affected.
d. What strategy will be
				used in accomplishing your agency's mission and goals? Include your resource
				allocation plan (i.e., how, and on what, will money be spent?).
e. Will this action require additional
				personnel? Explain in detail.
Failure to answer all questions completely will be cause to
				  return this document without action.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 19 - Changes in Approved Budget-PPM Number 52 › Section V-1903 - Form BA-7

Current through Register Vol. 50, No. 6, June 20, 2024
FORM BA-7
Revised 7/91
STATE OF LOUISIANA
DIVISION OF ADMINISTRATION
OFFICE OF PLANNING AND BUDGET
REQUEST FOR CHANGES IN APPROPRIATION
department name:______________________
date:____________________
agency ba-7 no:___________
agency name:__________________________
schedule number:______________________
head of budget unit:____________________
title:_________________________________
opb log no.
category of means of financing or expenditure
budgeted
19_____19_____
adjustment
(+) / (-)
revised
19_____19_____
means of financing
general fund by:
direct
interagency transfers
fees and self-generated
statutory dedications
interim emergency board
federal
total means of financing
expenditures by program
dollars
positions
dollars
positions
dollars
positions
program name:
program name:
program name:
program name:
program name:
program name:
program name:
program name:
TOTAL
for opb use only
agenda no.
Policy and Procedure Memorandum No. 52, Revised, requires
				  that all Request for Changes in Appropriations be fully documented. At a
				  minimum, the following questions and statements must be answered. Use
				  Continuation Sheets as needed. Failure to answer all questions completely will
				  be cause to return this document without action.
What is the source of funding [If other than General Fund
				  (Direct)]? Specifically identify any grant or public law and the purposes of
				  the funds, if applicable. A copy of any grant application and the notice of
				  approved grant or appropriation must accompany the BA-7. What are the
				  expenditure restrictions of the fund?
What is the financial impact in the current year and the next
				  four fiscal years?
means of financing
current year
year 1
year 2
year 3
year 4
general fund by:
direct
interagency transfers
fees & self- generated
statutory dedications
interim emergency board
federal
total means of financing
What programmatic impact (positive or negative) will occur as
				  a result of the approval of this request?
What strategy will be used in accomplishing your agency's
				  mission and goals?
Will this action require additional personnel? Explain in
				  detail.
AUTHORITY NOTE:
				  Promulgated in accordance with Act 14, 1973,
				  R.S.
				  39:7.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 21 - Repair and Replacement of Damaged Property Covered under the State's Risk Management Program-PPM No. 53 › Section V-2101 - Responsibilities and Rights

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				Office of Risk Management, Division of Administration, has the responsibility
				to manage all state insurance covering property and liability exposure through
				commercial underwriters or by self-insuring. Personnel benefits, group health,
				and life coverage are excepted. In discharging this responsibility, the Office
				of Risk Management has the right of access to all information relating to the
				state's Self-Insurance and Loss Control Program. This will be accomplished by
				affording the Office of Risk Management opportunity of inspections of all
				locations throughout the state.
B.
				The Office of Risk Management has most rights normally afforded a commercial
				insurance company. Among these rights is the opportunity to inspect any damage
				to insured property prior to repair or disposal. Therefore, the Office of Risk
				Management must be contacted before any repairs or disposal of insured, damaged
				material is accomplished. Submit all appropriate information relative to
				incurred losses to the Office of Risk Management at the following address:
				Office of Risk Management, Division of Administration, P.O. Box 91106, 1201 N.
				Third Street, Baton Rouge, LA 70821-9106, Phone (225) 342-8500.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:171.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 23 - Professional Services Approval (BA-22 PS)-PPM Number 61 › Section V-2301 - Purpose

Current through Register Vol. 50, No. 6, June 20, 2024
A. It is the
				purpose of this memorandum to provide for a Form Number BA-22 PS to be used in
				all professional services agreements. This form must accompany each signed
				professional service agreement that is forwarded to the Division of
				Administration for final consideration.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:7.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 23 - Professional Services Approval (BA-22 PS)-PPM Number 61 › Section V-2303 - Office of Contractual Review

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				The Office of Contractual Review is hereby directed to return, without action,
				any professional service agreement received without a properly executed BA-22
				PS attached.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:7.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 23 - Professional Services Approval (BA-22 PS)-PPM Number 61 › Section V-2305 - Form BA-22 PS

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Form BA-22
				PS is designed to give the budget office the required information needed to
				give budgetary approval.
B.
				Agencies may reproduce attached Form BA-22 PS as needed.
Chapter 25. Use and Management of State Vehicles-PPM Number
				  63
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:7.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter A - Introduction › Section V-2701 - General Applicability; Effective Date

Current through Register Vol. 50, No. 6, June 20, 2024
A. This Policy and Procedure Memorandum
				  rescinds, supersedes, and cancels revised Policy and Procedure Memorandum
				  Number 64 dated July 1988. This memorandum also cancels all previous delegation
				  of authority, delegated under
				  R.S.
				  43:1(B)(2), and special
				  exemption previously granted prior to August 2015, for any printing under
				  R.S.
				  43:31(A).
B. The provisions of this Policy and
				  Procedure Memorandum Number 64 shall take effect with the approval of the
				  Commissioner of Administration, on August 1, 2015.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 43:31(A).
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter B - R.S. 43:1 Purchase of Printing and Engraving; Central Purchasing; Louisiana Procurement Code; Power and Authority of Chief Procurement Officer › Section V-2703 - Provisions

Current through Register Vol. 50, No. 6, June 20, 2024
A. All
				  administrative boards, commissions, departments, agencies, institutions, and
				  offices within the executive branch of the state government shall purchase all
				  printing and printing services through the Division of Administration, Office
				  of State Printing, hereafter referred to simply as State Printing. This
				  provision, however, shall not apply to Louisiana State University and
				  Agricultural and Mechanical College, the Department of Transportation and
				  Development, the port authorities of the state, the legislature, the Office of
				  State Bond Commission in the Department of the Treasury, or the judiciary. All
				  procurement of such printing and printing services for the executive
				  departments of state government shall be done under, and in accordance with,
				  the provisions of the
Louisiana Procurement Code.
B. In order to carry out the duties and
				  functions imposed upon him by this Chapter, in conjunction with the
Louisiana Procurement Code,
the chief information officer
				  shall have the power and authority:
1. to
				  consult, review, and make recommendations with regard to all printing
				  requirements in order that the best and most economical methods may be
				  employed, and to delegate authority for the same to competent
				  authority;
2. to delegate the
				  purchase of printing to any instrumentality covered by this Chapter whenever,
				  in his written opinion, the best interests of the state will be served thereby;
				  and
3. to use any and all powers
				  and authority granted to him by law or otherwise delegated to him by competent
				  authority.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter C - Suspension › Section V-2705 - R.S. 43:31-Printed Matter Prohibitions; Uniform Standards; Election Material

Current through Register Vol. 50, No. 6, June 20, 2024
A.
1. No branch, department, agency, official,
				  employee, or other entity of state government for which a budget has been
				  approved, and for which an appropriation has been made or a transfer of funds
				  effected pursuant to law, shall print or cause to be printed any bulletin,
				  leaflet, Christmas card, personalized memorandum stationery, or other similar
				  communication, house organ, circular, book, report or similar publication,
				  except those required by law.
2. All
				  printed matter so required shall be effected in a uniform manner as to basic
				  content, size, quality of paper, and use of color as contained in standards to
				  be established by the Division of Administration, the legislative budgetary
				  control council, and the judicial budgetary control council. The Division of
				  Administration, legislative budgetary control council, and the judicial
				  budgetary control council shall be empowered to make such exceptions affecting
				  their respective branch of government to the provisions of this Subsection as
				  may be in the best interest of the state of Louisiana.
3. In addition, the provisions of this
				  Subsection shall not be construed to prohibit the printing or publication of
				  any printed matter required by any federal law or regulation in order that the
				  state or any department or agency thereof may obtain or receive federal funds,
				  grants, or assistance. The provisions of this Section shall apply to printed
				  matter printed pursuant to any such federal law or regulation to the extent
				  that this Section does not conflict with any such law or regulation.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter C - Suspension › Section V-2707 - Uniform Standards

Current through Register Vol. 50, No. 6, June 20, 2024
A.
1. All printed matter, except documentation
				  in connection with proceedings of the executive, legislative, and judicial
				  branches of state government, printed or caused to be printed by any branch,
				  department, agency, official, employee, or other entity of state government,
				  shall contain the following statement, with required information inserted,
				  printed on the publication adjacent to the identification of the agency
				  responsible for publication.
This public document was published at a total cost of $ .
					 (Number) copies of this public document were published in this (number)
					 printing at a cost of $ . The total cost of all printing of this document
					 including reprint is $ . This document was published by (name and address of
					 person, firm or corporation or agency which printed the material) to (statement
					 of purpose) under authority of (citation of law requiring publication or of
					 special exception by Division of Administration, the legislative budgetary
					 control council, or the judicial budgetary control council as provided in
					 Subchapter C,
					 Section
					 2705. A) This
					 material was printed in accordance with the standards for printing by state
					 agencies established pursuant to
					 R.S.
					 43:31.
2. If the printing of the material was not
				  done by a state agency, the above statement shall include the following
				  additional language.
Printing of this material was purchased in accordance with
					 the provisions of Title 43 of the Louisiana Revised Statutes.
3. This statement shall be printed in the
				  same size type as the body copy of the document and shall be set in a box
				  composed of a one-point rule. The provisions of this Subsection shall not apply
				  to printed matter used by the following entities: the Department of Commerce
				  for the purpose of attracting new industry to locate within the state of
				  Louisiana; the Office of Tourism of the Department of Culture, Recreation and
				  Tourism, relative to new promotional materials; and public colleges and
				  universities, and vocational technical schools. The following three factors
				  shall be utilized in computing cost data:
a.
				  preparation of the public document for publication;
b. printing, including all expenditures for
				  reproduction, whether on bid or in-house;
c. circulation, including all estimated
				  expenditures for postage and distribution of the public document.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter C - Suspension › Section V-2709 - Election Material

Current through Register Vol. 50, No. 6, June 20, 2024
A. No funds
				  appropriated for printing purposes, or otherwise, shall be used to urge any
				  elector to vote for or against any candidate or proposition on an election
				  ballot, nor shall such funds be used to lobby for or against any proposition or
				  matter having the effect of law being considered by the legislature or any
				  local governing authority. This provision shall not prevent the normal
				  dissemination of factual information relative to a proposition on any election
				  ballot or a proposition or matter having the effect of being considered by the
				  legislature of any local governing authority.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 43:31.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter C - Suspension › Section V-2711 - Violations

Current through Register Vol. 50, No. 6, June 20, 2024
A. Any
				  administrative head of any branch, department, agency, or entity who violates
				  any provision of this Section and any employee who, without the authorization
				  of his administrative supervisor, violates any provision of this Section shall
				  be personally liable for the cost of any printing in violation of this Section.
				  Any state funds expended on any printing in violation of this Section may be
				  recovered by the state in a civil action instituted by the attorney general or
				  any taxpayer. In addition, any such person who violated the provisions of this
				  Section shall be assessed a fine by the court of not more than $500.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 43:31.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter D - Standard Specifications › Section V-2713 - State Publications [43:31 (A)(2)]

Current through Register Vol. 50, No. 6, June 20, 2024
A. Books, Booklets, Pamphlets, and Brochures
1. Size: 5 1/2 inch x 8 1/2 inch, 6 inch x 9
				  inch, 8 1/2 inch x 11 inch, or 9 inch x 12 inch
2. Paper
a.
				  Text: 50 lb. or 60 lb. white offset, 60 lb. or 70 lb. enamel (gloss and
				  dull)
b. Cover: 65 lb. Number 1
				  Antique cover (white and standard colors), 65 lb. embossed cover (white and
				  colors), or 65 lb. or 80 lb. coated covers (white only)
3. Ink
a.
				  Text: one color
b. Cover: one or
				  two colors
4. Binding
a. Saddle
b. Side stitch;
c. Perfect bind, etc., on individual
				  basis
5. Copy
a. Can be typeset composition or camera ready
				  copy.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter E - Distribution › Section V-2715 - Distribution of Printed Matter (R.S. 43:32)

Current through Register Vol. 50, No. 6, June 20, 2024
A. Except for interagency distribution and
				  distribution otherwise required by law, no state department, agency, or other
				  instrumentality of state government shall distribute any printed materials in
				  excess of 10 pages in length, unless the availability of such printed materials
				  has been announced by written notice stating the title or subject matter of the
				  printed material, and that such materials shall be mailed upon receipt of a
				  written request therefor. Such written notice may be mailed to the names on the
				  regular mailing list and to any others deemed by the department, agency, or
				  other instrumentality of state government to be interested parties.
B. The provisions of this Section shall not
				  apply to the distribution of printed material by any public college or
				  university to potential students for recruitment purposes.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 43:31(A)(2).
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter E - Distribution › Section V-2717 - Printed Matter; Missing Children Information (R.S. 43:33)

Current through Register Vol. 50, No. 6, June 20, 2024
A. As a public service, each state department
				  and agency that publishes a periodical of an informational nature that has as
				  its intent public distribution rather than solely internal or interagency
				  distribution is authorized to have published in each issue of such periodical
				  the picture and name of one or more Louisiana children believed to be missing,
				  or children from other states believed to be missing in Louisiana. The
				  periodical may also include the toll-free telephone number provided by the
				  National Center for Missing and Exploited Children for the purpose of receiving
				  information related to a missing child or children.
B.
1. Each
				  state department and agency shall identify and provide to the Division of
				  Administration a list of their periodicals that have public distribution and
				  such other department or agency publications that have wide enough circulation
				  to be useful for the purpose of disseminating information about such missing
				  children.
2. The Division of
				  Administration and the Office of State Police shall develop such policies,
				  rules, and regulations as shall be necessary to implement this Section
				  including, but not limited to, policies, rules, and regulations concerning the
				  nature and number of department or agency publications that shall be used for
				  this purpose, the number of such missing child identities that may be published
				  in each periodical, and the provision of any other information deemed pertinent
				  to this purpose.
3. The Division of
				  Administration is hereby authorized to consult and coordinate with the National
				  Center for Missing and Exploited Children, any other public, quasi-public, or
				  private organization, or agency, the purpose of which is to provide information
				  and assistance related to missing children, and local law enforcement agencies
				  in order to implement the provisions of this Section.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 27 - Printing Procedures-PPM Number 64 › Subchapter E - Distribution › Section V-2719 - Requests for Information

Current through Register Vol. 50, No. 6, June 20, 2024
A. All
				  requests for information shall be directed to Division of Administration,
				  Office of State Procurement, Post Office Box 94095, Baton Rouge, LA 70804-9095.
				  Questions regarding specifications, deliveries, and other matters pertaining to
				  printing jobs shall be submitted directly by the agency to the Division of
				  Administration, Office of State Printing, and shall not be handled by the
				  agency through representatives or vendors.
EXHIBIT A
EXAMPLE PUBLIC DOCUMENT PRINTING REQUEST FORM
Name of Agency
______________________________________________________________
Mailing Address
______________________________________________________________
Quantity:
Estimated Amount $
Description of Public Document(s):
Size:
Number of pages and/or folds:
Paper* Cover:
Text:
Ink* Cover:
Text:
Binding:
Give a brief statement of why this publication needs to be
					 printed.
I hereby certify that the above public document(s) is
					 (are) essential to the fulfillment of the programs approved for this agency by
					 the Appropriation Act and that funds are available to print this (these)
					 document(s).
I am, therefore, requesting an exception as provided for
					 in R.S.
					 43:31(A).
/S/ Department Undersecretary or Undersecretary's
					 Designee
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 43:33.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter A - Introduction › Section V-2901 - Authority and Legal Basis

Current through Register Vol. 50, No. 6, June 20, 2024
A. In
				  accordance with the authority vested in the Commissioner of Administration by
				  §231 of Title 39 of the Revised Statutes of 1950 and in accordance with
				  the provisions of the Administrative Procedure Act,
				  R.S.
				  49:950-970, as amended, notice is hereby given
				  of this intent to issue Policy and Procedure Memorandum Number 67, Travel in
				  State-Owned Aircraft Policy, effective March 20, 1984. These regulations are
				  both substantive and technical in nature and are intended to specify the
				  conditions under which aircraft owned and operated by the state of Louisiana
				  may be utilized to transport state personnel, to identify personnel of state
				  government who may utilize state-owned and operated aircraft, and to specify
				  the rates to be charged for usage of state-owned and operated aircraft. These
				  regulations apply to all state departments, boards, and commissions created by
				  the legislature or executive order, with the exceptions noted below, and
				  operating from funds appropriated, dedicated, or self-sustaining; federal
				  funds, or funds generated from any other source.
B. Legal Basis:
				  R.S.
				  39:231: "The commissioner, with the approval
				  of the governor, shall, by rule or regulation, prescribe the conditions under
				  which each of the various forms of transportation may be used by state officers
				  and employees in the discharge of the duties of their respective offices and
				  positions in the state service and the conditions under which allowances will
				  be granted for traveling expenses."
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 39:231.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter B - Definitions › Section V-2903 - Aircraft

Current through Register Vol. 50, No. 6, June 20, 2024
A. When used in
				  these regulations, the following terms shall have meanings as set forth below.
General Transportation Aircraft
- aircraft
					 owned and operated by any state agency routinely for the general transportation
					 of state officers or state employees in the conduct of official state
					 business.
Special Purpose Aircraft
- aircraft owned
					 and operated by any state agency which has been:
a. specially designed or modified to perform
				  specific technical functions; or
b.
				  specifically assigned to the performance of a specialized technical function,
				  and which is being utilized in the performance of its designated special
				  purpose.
State-Owned Aircraft
- all aircraft owned
					 and operated by any agency of state government. Unless otherwise indicated,
					 this term shall be deemed synonymous to general transportation aircraft as
					 defined above.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter B - Definitions › Section V-2905 - Classes of Travelers

Current through Register Vol. 50, No. 6, June 20, 2024
A. State
				  Officer
1. Statewide elected officials-
				  Governor, Lieutenant Governor, Attorney General, Secretary of State, State
				  Treasurer, Superintendent of Education, Commissioner of Agriculture,
				  Commissioner of Elections, Commissioner of Insurance.
2. Duly elected members of the Louisiana
				  Legislature.
3. Department head as
				  defined by Title 36 of the Louisiana Revised Statutes (secretary, deputy
				  secretary, undersecretary, assistant secretary, and the equivalent positions in
				  higher education and the offices of elected officials). For the purposes of
				  this policy, the Speaker of the House of Representatives and the President of
				  the Senate shall be considered as being equivalent to secretary of their
				  respective chambers. No additional hierarchical levels of the chambers shall
				  assume department head status for the legislature without prior written
				  approval of the Commissioner of Administration.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter C - Usage of State-Owned Aircraft › Section V-2907 - Official State Business

Current through Register Vol. 50, No. 6, June 20, 2024
A. Any state
				  officer or state employee may utilize the aircraft owned and operated by the
				  state for general transportation purposes in the conduct of official state
				  business, in connection with the function of the department of the state
				  officer or employee, subject to the provisions of these rules.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 39:231.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter C - Usage of State-Owned Aircraft › Section V-2909 - Personal Usage

Current through Register Vol. 50, No. 6, June 20, 2024
A. Aircraft owned
				  and operated by the agency may be utilized for the personal transport of state
				  officers or employees on a space-available standby basis, subject to the
				  following conditions:
1. such travel shall be
				  approved, in writing, by the appropriate department head on an individual trip
				  basis prior to commencement of travel, and normal air travel authorization
				  requirements shall be observed;
2.
				  such travel shall occur only on flights already scheduled by the agency to the
				  desired destination of the requesting state officer or employee;
3. such travel shall occur only in the event
				  that vacant seats are available on the desired flight;
4. such travel shall not occur in the event
				  that previously vacant seats become required for travel by other personnel on
				  official state business; and
5.
				  payment for such travel shall be the personal responsibility of the state
				  officer or employee requesting the travel, at rates established in
				  §2923 of these
				  rules. Charges for such travel shall in no way be the responsibility of the
				  department of the state officer or employee.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter C - Usage of State-Owned Aircraft › Section V-2911 - Political Usage

Current through Register Vol. 50, No. 6, June 20, 2024
A. State-owned
				  aircraft shall not be utilized to transport state officers or state employees
				  covered by these policies to any event, meeting, function, or other occasion
				  which is primarily political in nature, or for any other political
				  purpose.
B. Any statewide elected
				  official who determines, under the authority of
				  R.S.
				  39:231(B), that personal or
				  political usage of state-owned and operated aircraft is necessary in performing
				  the duties of his/her office and should, therefore, be conducted at public
				  expense, is specifically exempted from the provisions of §2923, pertaining
				  to personal responsibility for costs of such flights. For the purposes of fee
				  determination to the agency, flights of political nature scheduled by statewide
				  elected officials shall be billed in accordance with the schedule established
				  for personal flights in
				  §2923 of this
				  policy. All other provisions of this policy shall be applicable to travel in
				  state-owned and operated aircraft by statewide elected officials.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 39:231.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter C - Usage of State-Owned Aircraft › Section V-2913 - Purpose of Flight

Current through Register Vol. 50, No. 6, June 20, 2024
A. In order to
				  effect these provisions of this policy, all passengers in state-owned aircraft
				  shall provide specific information on the purpose of their travel at the time
				  of reserving space and/or during check-in procedures. In the event that there
				  is any question about the purpose of the flight for any particular passenger,
				  it shall be assumed to be a personal usage request and shall be billed
				  accordingly.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 39:231.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter E - Aircraft Owned and Operated by Other State Agencies Utilized for General Transport › Section V-2923 - Payment for Usage of State-Owned Aircraft

Current through Register Vol. 50, No. 6, June 20, 2024
A. All passengers in aircraft owned and
				  operated by state agencies shall be billed for air travel in accordance with a
				  fee schedule established by the agency supplying the aircraft. Fees should
				  cover the cost of operation for the particular type of aircraft utilized for
				  both official state business and personal business.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 39:231.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter F - Special Purpose Aircraft › Section V-2925 - Authorizations

Current through Register Vol. 50, No. 6, June 20, 2024
A. All air travel
				  in special purpose aircraft owned and operated by the state must be authorized
				  and approved, in writing, by the head of the department, board, or commission
				  from whose funds the traveler is paid, on forms designed or approved by the
				  Division of Administration. A file shall be maintained on all approved air
				  travel authorizations.
B. Those
				  state personnel who must regularly use special purpose aircraft for the special
				  purpose for which the aircraft was designed/modified in the performance of
				  their job duties may be authorized to do so via a routine air travel
				  authorization approved by the appropriate department head. This routine air
				  travel authorization must be renewed at least once each fiscal year and must be
				  maintained by the department in its files.
C. Other state travelers who must utilize
				  special purpose aircraft in the performance of their job duties for the special
				  purpose for which the aircraft was designed/modified must receive prior written
				  authorization from the appropriate department head on a case-by-case individual
				  trip basis.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 39:231.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter F - Special Purpose Aircraft › Section V-2927 - Restrictions on Usage

Current through Register Vol. 50, No. 6, June 20, 2024
A. Special purpose
				  aircraft shall not be utilized for general transportation purposes without the
				  prior, written approval of such usage by the head of the agency owning and
				  operating the aircraft. Complete justification for such usage of these aircraft
				  must be submitted and maintained by the agency owning and operating the
				  aircraft.
B. Sponsored travelers
				  shall not be transported in special purpose aircraft without prior written
				  approval of such travel by the Commissioner of Administration. Full
				  justification of usage of the special aircraft must be provided with any
				  request for such approval, to include name(s) of sponsored traveler, name(s) of
				  sponsor and agency, time and date of flight, purpose of flight, and reason why
				  alternate aircraft cannot be utilized.
C. Special purpose aircraft shall not be
				  utilized for any transportation of state travelers which is personal or
				  political in nature, nor shall they be utilized for conference or convention
				  travel. Special purpose aircraft may be utilized for out-of-state travel only
				  if such travel is conducted as an integral part of the special purpose for
				  which the aircraft was designed/modified.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 39:231.
Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter F - Special Purpose Aircraft › Section V-2929 - Official State Business Charges

Current through Register Vol. 50, No. 6, June 20, 2024
A. All
				  passengers in aircraft owned and operated by state agencies shall be billed for
				  air travel in accordance with a fee schedule established by the agency
				  supplying the aircraft. Fees should cover the cost of operation for the
				  particular type of aircraft utilized for both official state business and
				  personal business.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 39:231.