Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 7 - Request for New or Substitute Positions PPM Number 33 › Section V-703 - Instructions

Current through Register Vol. 50, No. 6, June 20, 2024
A. In utilizing the
				revised Form BA-8, 10/76, a request for new positions will be executed as
				follows:
Column 1. Classification or Title
Column 2. Orga nizational Unit or New Position (Functional
				  Section or Unit)
Column 3. Date of Occupancy
Column 4. Monthly Salary
Column 5. Cost for Remainder of Current Year
Column 6. Justification-Explain in Detail
B. For substitution of previously approved
				positions:
Column 1. Classification or Title
Column 2. Organizational Unit or New Position (Functional
				  Section or Unit)
Column 3. Date of Occupancy
Column 4. Monthly Salary
Column 5. Cost for Remainder of Current Year
Column 6. Justification-Explain in Detail
Column 7. Title or Position to be Replaced
Column 8. Organizational Unit (Functional Section or
				  Unit)
C. A separate Form
				BA-8 must be completed for each and every request submitted for the
				commissioner's approval and must also indicate whether the position affected is
				classified (C) or unclassified (U).
D. It must be emphasized that the approval of
				a classification substitution in no manner changes the numerical position of
				the control. Approval of a substitution automatically cancels and eliminates
				the substituted position from the authorized personnel position control in the
				executive budget and replaces it with the approved change. Under no
				circumstance will the substituted position be retained on the adjusted control.
				Also, the approval of a new position automatically advances the numerical
				position of the control.
E. The
				personnel position control block must be completed before approval can be
				granted. In the column "number" the agency must designate the current personnel
				control by incumbents and vacancies. This will include all previously
				authorized changes.
F. If the
				request for change represents a new position, the total adjusted personnel
				control will show a numerical increase of one position. If the request
				represents a substitution of a previously budgeted position, the adjusted
				personnel control will remain the same. In all cases the control block must be
				completed.
G. In the second block
				headed "funds-pro rata- amount," the agency will disclose the source of funds
				intended to defray the additional salary expense. If the cost is to be borne by
				a joint state-federal participation, indicate the pro rata cost of each source.
				If the funds are derived from other sources, e.g., self-generating, etc.,
				explain in detail on the reverse side of the form.
H. This memorandum supersedes Policy and
				Procedure Memorandum Number 3, and all memoranda and manuals in conflict
				herewith are superseded.
I. Form
				BA-8 should be duplicated by your agency as future needs arise (see form
				below).
Rev. 10/76
DIVISION OF ADMINISTRATION BA-8 Number
__
REQUEST FOR NEW OR SUBSTITUTE FULL Agency Date
__
TIME EQUIVALENT POSITION Schedule Number
__
C
or
U
(1)
Classification or Title
(2)
Organizational Unit or New Position
(3)
Date of Occupancy
(4)
Monthly Salary
(5)
Cost Differential for Remainder of Current Year
U
or
C
(6)
Title of Position to be Replaced
(7)
Organizational Unit
Justification: Explain in Detail
Funds
Pro Rate
Amount
State
%
Federal
%
Interagency
%
*Other
%
*Explain in detail (reverse side)
(Budget Unit Head)
Title
Approved:
Commissioner of Administration
Date:
Funds
Pro Rate
Amount
State
%
Federal
%
Interagency
%
*Other
%
*Explain in detail (reverse side)
(Budget Unit Head)
Title
Approved:
Commissioner of Administration
Date:
Funds
Pro Rate
Amount
State
%
Federal
%
Interagency
%
*Other
%
PERSONNEL POSITION CONTROL
Authorized Personnel-Budgeted
Current Number
Change
Adjusted Personnel Control
Incumbents
Vacancies
Total
Certificate: I certify that this request, if
									 approved, will (will not) change the Personnel Position Control (authorized
									 number of employees) as stipulated in the Executive Budget; that the position
									 to be filled is not now or will not be filled prior to receipt of approval;
									 that the substitution requested automatically cancels or eliminates the
									 position substituted and in no manner changes the status of the approved
									 Personnel Position control; that this request, if approved will (will not)
									 impair or exceed the total amount of monies allocated in Salaries (2112)
									 category for Fiscal Year_______________.
No. positions funded in other charges over
									 authorized T.O._____________.
In all cases use the "justification" column to
									 explain how funds will be made available for the request.
Note: A separate form must be executed on each
									 and every individual request for change.
PERSONNEL POSITION CONTROL
Authorized Personnel-Budgeted
Current Number
Change
Adjusted Personnel Control
Incumbents
Vacancies
Total
Certificate: I certify that this request, if
							 approved, will (will not) change the Personnel Position Control (authorized
							 number of employees) as stipulated in the Executive Budget; that the position
							 to be filled is not now or will not be filled prior to receipt of approval;
							 that the substitution requested automatically cancels or eliminates the
							 position substituted and in no manner changes the status of the approved
							 Personnel Position control; that this request, if approved will (will not)
							 impair or exceed the total amount of monies allocated in Salaries (2112)
							 category for Fiscal Year_______________.
No. positions funded in other charges over
							 authorized T.O._____________.
In all cases use the "justification" column to
							 explain how funds will be made available for the request.
Note: A separate form must be executed on each and
							 every individual request for change.
Authorized Personnel-Budgeted
Current Number
Change
Adjusted Personnel Control
Incumbents
Vacancies
Total
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:4.