Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.16 - Schedule D - Incurred Indebtedness

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Reporting of debts and
			 obligations other than monetary loans.
The committee shall report all
			 debts and obligations owed by the committee which are in excess of the
			 thresholds in subrule 4.14(3). This applies to any unpaid debt or obligations
			 incurred by the committee for the purchase of a good or service, either as a
			 debt or obligation owed to the immediate provider of the good or service, or as
			 a debt or obligation owed to an individual who initially personally paid for
			 the good or service on behalf of the committee with the expectation of
			 ultimately receiving reimbursement from the committee. However, monetary loans
			 to the committee (which are deposited directly into the committee's account)
			 shall be reported on Schedule F, not on Schedule D.
(2)
Date incurred; balance
			 owed.
The committee shall report the amounts of all indebtedness owed
			 by the committee at the end of the reporting period, reported chronologically
			 by the date incurred. The date the debt or obligation is incurred is the date
			 on which the committee committed to obtaining the good or service underlying
			 the obligation. This date may be earlier than the date the provider of the good
			 or service issues a bill to the committee. For example, if the committee places
			 a printing order, but the printer does not issue a bill until some time after
			 the order is placed, the date which shall be reported as the date the debt was
			 incurred is the date the order is placed, not the date the bill was issued. If
			 the precise amount of the final bill is not known by the time the report is
			 due, the committee shall provide its best estimate as to what the obligation
			 will be, with an indication "(e)" that the amount reported is an estimate. The
			 complete date (month/day/year) shall be provided. Debts and obligations
			 incurred and reported in a prior reporting period but which remain unpaid as of
			 the end of the current reporting period shall be included, showing the
			 remaining balance on the obligation, as well as any new obligations incurred in
			 the current reporting period. Payments of all or part of a previously reported
			 obligation shall be reported as expenditures on Schedule B.
(3)
Name and address of person to
			 whom the debt or obligation is owed.
The schedule shall contain the
			 name and address of each person to whom an obligation is owed, including both
			 those obligations which were incurred during the reporting period and those
			 outstanding obligations which are being carried forward from prior reports. If
			 the obligation is owed to an individual who initially personally paid for the
			 good or service on behalf of the committee with the expectation of ultimately
			 receiving reimbursement from the committee, the original nature of the
			 obligation shall be provided; the name and address of the original provider of
			 the good or service shall also be provided, unless the nature of the obligation
			 indicates that the obligation is for the anticipated reimbursement for mileage
			 or postage stamps.
(4)
Nature of obligation.
The schedule shall include a description
			 of the nature of each obligation. The description shall be a clear and concise
			 statement that specifically describes the transaction which has occurred. The
			 following general terms are examples of descriptions which are not acceptable:
			 "expenses," "reimbursement," "candidate expense," "services," "supplies," and
			 "miscellaneous expense." The following are examples of acceptable descriptions:
			 "printing-candidate yard signs," "printing-PAC membership solicitation letter,"
			 "mailing-candidate brochures," "anticipated reimbursement for candidate lodging
			 to attend campaign event," or "anticipated mileage reimbursement-150 miles @
			 250 [CENT] per mile." A combined description is not acceptable imless
			 sufficient information is provided so that the cost of separate purposes can be
			 discerned, for example, "printing and mailing of 1,000 brochures."
This rule is intended to implement Iowa Code section
				68A.402.