Iowa Administrative Code › Agency 11 - Administrative Services Department › Title IV - Human Resources › Chapter 63 - Leave › Rule 11-63.3 - Sick Leave With Pay

Current through Register Vol. 47, No. 3, July 24, 2024
Probationary and permanent full-time employees, except peace
				  officer employees of the department of natural resources and the department of
				  public safety, shall accrue sick leave as set forth in this paragraph. If the
				  employee's accrued sick leave balance is 750 hours or less, the employee shall
				  accrue one and one-half days of sick leave per month, which is 5.538462 hours
				  per pay period. If the employee's accrued sick leave balance is 1500 hours or
				  less but more than 750 hours, the employee shall accrue one day of sick leave
				  per month, which is 3.692308 hours per pay period. If the employee's accrued
				  sick leave balance is more than 1500 hours, the employee shall accrue one-half
				  day of sick leave per month, which is 1.846154 hours per pay period. Peace
				  officer employees of the department of natural resources and department of
				  public safety shall accrue sick leave at the same rate as the rate provided
				  under the State Police Officers Council collective bargaining agreement. The
				  use of sick leave with pay shall be subject to the following conditions:
(1) Accrued sick leave may be used during a
				period when an employee is unable to work because of medically related
				disabilities; for physical or mental illness; medical, dental or optical
				examination, surgery or treatment; or when performance of assigned duties would
				jeopardize the employee's health or recovery. Medically related disabilities
				caused by pregnancy or recovery from childbirth shall be covered by sick
				leave.
(2) Sick leave shall not be
				used as vacation.
(3) Sick leave
				shall not be granted in excess of the amount accrued.
(4) There is no limit on the accumulation of
				sick leave. An employee who has accrued at least 240 hours of sick leave may
				elect to accrue additional vacation in lieu of the normal sick leave accrual.
				An employee who has made an election to convert sick leave to vacation will be
				credited with four hours of vacation for each full month when sick leave is not
				used during that month. A conversion shall not be made if the accrued sick
				leave is less than 240 hours in the pay period in which the conversion would be
				made. The conversion of sick leave shall be prorated for employees who are
				normally scheduled to work less than full-time (40 hours per week). An
				employee's maximum vacation accrual may be increased under this subrule up to
				96 hours.
(5)In all cases when an
				employee has been absent on sick leave, the employee shall immediately upon
				return to work submit a statement that the absence was due to illness or other
				reasons stated in this rule. Where absence exceeds three working days, the
				reasons for the absence shall be verified by a physician or other authorized
				practitioner if required by the appointing authority. An appointing authority
				may require verification for lesser periods of absence and at any time during
				an absence. In all cases, sick leave shall not be deducted from that accrued
				until authorized by the appointing authority.
(6) Sick leave shall be charged on the
				employee's workday basis. Officially designated holidays occurring during an
				employee's sick leave shall not be counted against the employee's accrued sick
				leave.
(7) Sick leave shall not
				accrue during any absence without pay.
(8) Probationary and permanent part-time
				employees shall accrue sick leave in an amount proportionate to that which
				would be accrued under full-time employment.
(9) An employee who is transferred, promoted,
				or demoted from one agency to another shall be credited with the sick leave
				accrued.
(10) All accrued sick
				leave shall be canceled on the date of separation, and no employee shall be
				reimbursed for accrued sick leave unused at the time of separation except as
				provided for in Iowa Code section
				70A.23,
				or the applicable collective bargaining agreement. However, if an employee is
				laid off and is reemployed by any state agency within two years following the
				date of layoff, or an employee is separated due to an on-the-job injury or
				illness and is reemployed by any state agency within two years following the
				date of medical release, the employee's unused accrued sick leave shall be
				restored, except to the extent that the sick leave hours have been credited to
				a sick leave bank pursuant to Iowa Code section
				70A.23
				and the provisions of
				11-64.16
				(8A). Employees participating in the sick leave insurance program who return to
				permanent employment will not have prior sick leave amounts restored.
(11) Employees may also use accrued sick
				leave, not to exceed a total of 40 hours per fiscal year, for the following
				purposes:
a. When a death occurs in the
				immediate family;
b. For the
				temporary care of, or necessary attention to, members of the immediate family.
For purposes of this subrule, "immediate family" means the
				  employee's spouse, children, grandchildren, foster children, stepchildren,
				  legal wards, parents, grandparents, foster parents, stepparents, brothers,
				  foster brothers, stepbrothers, sons-in-law, brothers-in-law, sisters, foster
				  sisters, stepsisters, daughters-in-law, sisters-in-law, aunts, uncles, nieces,
				  nephews, first cousins, corresponding relatives of the employee's spouse and
				  other persons who are members of the employee's household.
This leave shall be granted at the convenience of the
				  employee whenever possible and consistent with the staffing needs of the
				  appointing authority.