Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 180.00 - Research and Evaluation › Section 180.10 - Follow-up Reports on Outside Social Science Research

Current through Register 1525, July 5, 2024
(1) Every six months the principal researcher
			 shall forward to the Research and Planning Division a progress report. The
			 progress of the project relative to its proposed timeline should also be
			 reported. This report shall be on official letterhead and detail the current
			 stage of the project, the primary components completed and the primary
			 components to be completed.
Note: Failure to provide timely and adequate progress reports
				may result in the termination of the research project.
(2) Any changes to the study from that
			 approved by the Department cannot be made without explicit approval by the
			 Executive Director of Strategic Planning and Research or designee.
(3) Notification of any incidents or problems
			 resulting from the research must be made to the Executive Director of Strategic
			 Planning and Research or designee within 24 business hours of
			 occurrence.
(4) When the entire
			 research project is completed, notification of completion, a copy of any and
			 all reports, research notes, presentations, or research papers that may be
			 prepared or published, shall be provided by the principal researcher to the
			 Research and Planning Division for review and comment. The Executive Director
			 of Strategic Planning and Research or designee shall share such documents with
			 appropriate Superintendents, Division Heads and other Department staff. This
			 material shall be submitted at least one month prior to the public release of
			 any of the research data or findings.
(5) All subsequent publications and
			 presentations derived from the findings of this research project, including
			 results, should be submitted to the Research and Planning Division for review
			 and comment one month prior to the public release of the publication or the
			 presentation.
Note: Failure to notify the Research and Planning Division of
				project completion and the submission of all related documents, including
				publications and presentations, for review and comment may result in the denial
				of future access to the Department for research purposes.
(6) If the project is not completed within
			 the approved time frame an extension must be requested from the Executive
			 Director of Strategic Planning and Research or designee. If an extension has
			 not been granted by the Executive Director of Strategic Planning and Research
			 or designee, the project may be terminated.
(7) In any reports, papers, or research notes
			 the researchers shall not use the correct names of subjects or describe any
			 inmate or research subject in such detail that the subjects might be identified
			 unless the participant explicitly agrees in writing.
(8) The written policy and procedures
			 governing the conduct of research within the Department shall comply with state
			 and federal regulations and guidelines. The use and dissemination of the
			 research finding(s) are expected to be within the framework of accepted
			 professional and scientific ethics.