Mississippi Administrative Code › Title 12 - Finance and Administration › Part 10 - Office of State Property Insurance › Sec2 12-10-200 - ADMINISTRATION › Section 12-10-200.3 - Permit Procedures

Current through June 25, 2024
(a) Each state
				agency or person that proposes to undertake a development or improvement
				activity to state-owned property or building, and that property or building is
				located in a known FEMA Special Flood Hazard Area zone A, AE, V or VE, must
				complete a Floodplain Management Permit Application. This permit application is
				provided by the DFA Office of State Property Insurance, and can be obtained
				from this department website. At the bottom of this Section 200.3 is the link
				for these application forms. These forms are completed with the initiation and
				early planning for a development activity and submitted to the State Floodplain
				Manager. If the proposed development to an existing structure is determined to
				be less than a Substantial Improvement, no additional forms or approval is
				required for the development project. STEP ONE documents are submitted to the
				State Floodplain Manager and the case is closed and filed.
(b) If the development is new and/or
				considered a substantial improvement, the Applicant/Agency continues the
				Floodplain Management Permit Application. This involves completion of the STEP
				TWO form, obtaining a Control Code, completion of all information on the form,
				and submission of all required attachments and items listed on form. Upon
				receipt of the initial STEP TWO forms, the State Floodplain Manager will
				process the application. If the STEP TWO form is approved, the State Floodplain
				Manager will provide a Floodplain Development Initial Approval Letter to the
				Applicant and the Agency Executive Director. Later in the development process
				when the final certification of elevation and final complete drawings and
				specifications are available, they are forwarded to the State Floodplain
				Manager. If the last requirements of the STEP TWO form are received and
				approved, the State Floodplain Manager will provide a Floodplain Development
				Final Approval Letter to the Applicant and the Agency Executive Director.
(c) If the STEP TWO form is not
				approved, the State Floodplain Manager will immediately contact the
				Applicant/Agency to discuss and address the items/issues surrounding the cause
				for disapproval, and seek ways to bring the form into compliance. If no changes
				or alterations can be made for the development project, the State Floodplain
				Manager will provide a Floodplain Development Denial Letter to the Applicant
				and the Agency Executive Director.
Floodplain Permit Application Process
STEP
TIMELINE REQUIREMENT
Floodplain Management Permit Application - STEP ONE
							 form
Submit as soon as possible following initiation of
							 project planning but in no case prior to advertisement of
							 procurement.
STEP TWO form
Due at least 15 calendar days prior to advertisement
							 of procurement.
Flood Development Initial Approval
							 Letter
Sent by State Floodplain Manager with approval for
							 all initial STEP TWO form documents/attachments. Sent within 15 days of receipt
							 of documents/attachments.
Flood Development Final Approval Letter
Sent by State Floodplain Manager with approval for
							 all final STEP TWO form documents/attachments. Sent within 15 days of receipt
							 of documents/attachments.
Flood Development Denial Letter
Prepared by State Floodplain Manager for all
							 unapproved projects within 15 days of receipt of all STEP TWO form and
							 documents
(d)
				Completion of the Floodplain Permit Application form(s) is required, including:
1. A complete description of the development;
2. Plans and specifications drawn
				to scale showing the nature; location dimensions, and elevations of the area in
				question; existing, on proposed structures, fill, storage of materials,
				drainage facilities, location and necessary for adequate review;
3. Elevation in relation to mean sea level of
				the existing or proposed lowest floor (including basement) of all structures;
4. Elevation in relation to mean
				sea level to which any non-residential structure will be flood-proofed;
5. Certificate from registered (in
				Mississippi) professional engineer or architect that non-residential
				flood-proofed structure will meet the flood-proofing criteria (FEMA Floodproof
				Certificate can be found on DFA Office of State Property Insurance website);
6. Description of the extent to
				which any watercourse will be altered or relocated as a result of proposed
				development;
7. A floor elevation
				or flood-proofing certification after the lowest floor is completed, or in
				instances where the structure is subject to the regulations applicable to
				Coastal High Hazard Areas, after placement of the horizontal structural members
				of the lowest floor. Upon placement of the lowest floor, or flood-proofing by
				whatever construction means, or upon placement of the horizontal structural
				members of the lowest floor whichever is applicable;
8. A certification of the elevation of the
				lowest floor, flood-proofed elevation, or elevation of the lowest portion of
				horizontal structural members of the lowest floor, whichever is applicable, as
				built, in relation to mean sea level. Said certification shall be prepared by
				or under direct supervision of registered (in Mississippi) land surveyor or
				professional engineer and certified by the same. When flood-proofing is
				utilized for a particular building, said certification shall be prepared by or
				under the direct supervision of professional engineers or architect registered
				in Mississippi and certified by the same. Any work undertaken prior to
				submission of the certification shall be at the permit holder's risk. The State
				Property Floodplain Manager shall review the floor elevation survey data
				submitted. Deficiencies detected by such review shall be corrected by the
				permit holder immediately and prior to further progressive work being permitted
				to proceed. Failure to submit the survey or failure to make said corrections
				required hereby shall be cause to issue a stop work order for the project;
9. An estimate of the cost to
				perform the proposed improvements or repairs. If the building has been damaged,
				the cost estimate must include all work required to repair the building to its
				pre -damage condition. The cost estimate must include all labor and materials.
				If the work will be done by a contractor, the contractor's overhead and profit
				must be included with breakdown by category details;
10. A market value appraisal of the building
				(structure only, not land) that is prepared by a Mississippi licensed
				professional appraiser according to standard practices of the profession.
If FEMA has not defined the SFHA within a community (State
				  of Mississippi), the community shall require permits for all proposed
				  construction or other development in the community including the placement of
				  manufactured homes, so that it may determine whether such construction or other
				  development is proposed within flood-prone areas. Permits are required to
				  ensure that proposed development projects meet the requirements of the NFIP and
				  the community's floodplain management ordinance.
DFA, Office of State Property Insurance, State Floodplain
				  Management website for Forms:
http://www.dfa.ms.gov/dfa-offices/state-property-insurance/forms/