Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 451 - ADMINISTRATIVE REQUIREMENTS FOR OFFICIAL TESTING STATIONS › Section 451.150 - Completion Procedures for Vehicle Inspection Report (VIR)

Current through Register Vol. 48, No. 28, July 12, 2024
a) The VIR shall be
			 completed by a CST for each and every vehicle submitted for an inspection at an
			 Official Testing Station.
b) The
			 VIR remains the property of the Department at all times.
c) Every combination of vehicles (e.g.,
			 tractor-trailer) shall be tested as separate units and must have separate
			 VIRs.
d) The vehicle owner's
			 registration card, title, or equivalent proof of ownership shall be presented
			 to the CST at the time of the safety test for all vehicles being tested. For
			 school bus inspections, a valid wheel pull form (SB6) shall also be presented
			 to the CST prior to the safety test. The safety test cannot begin without
			 proper ownership documentation and wheel pull form (if school bus is tested).
			 The CST must verify that the Vehicle Identification Number (VIN) which is
			 recorded on the vehicle registration material is identical to the VIN found on
			 the vehicle VIN plate.
f) The CST
			 must remove the old Certificate of Safety from the windshield of the vehicle
			 before beginning the inspection.
g)
			 The CST shall write legibly and use only a number two lead pencil to record
			 information on the VIR.
h) VIR's
			 are separated into two types: school bus and all vehicles other than school
			 buses. The school bus VIR is used only for school buses and the other VIR is
			 used for all other vehicles.
(AGENCY NOTE: Copies of the Vehicle Inspection Reports are
				available upon request at the Department's Commercial Vehicle Safety
				Section)
i) For all
			 vehicles other than school buses, the CST must indicate in Field A whether the
			 vehicle is tested semiannually (IVC) or annually (Interstate).
j) In fields 5, 7, 10, 11 and 21, the
			 required numbers and/or letters shall be written in the spaces above the
			 bubbled area and the corresponding bubbles shall be marked below.
k) The following fields shall be recorded on
			 the VIR in the following order:
1) Field 8 -
			 Date of the safety test.
2) Field 9
			 - Starting time of safety test.
A) Time
			 recorded must directly correspond to actual time of test.
B) Only one vehicle is to be tested at a
			 time.
3) Field 11 -
			 Official Testing Station and CST identification numbers.
4) Field 12 - CST initials.
5) Field 1 - Manufactured year of the
			 vehicle.
A) Shall be found on the proof of
			 ownership material.
B) If the
			 vehicle's year is prior to 1970, only the bubble labeled "prior to 1970" is
			 marked.
C) For all other years, the
			 appropriate combination of 1970 or 1980 and the appropriate last digit of the
			 year is marked (e.g., for a 1983 vehicle, the "1980" and "3" bubbles would be
			 marked).
6) Field 2 -
			 Type of vehicle to be tested.
7)
			 Field 2A - Vehicle rejected and not returned within 30 days.
8) Field 3 (school bus) - Vehicle chassis
Field 3 (other than school bus) - Vehicle make
9) Field 4 (school bus) - Body
			 type
Field 4 (other than school bus) - Trailer make
10) Field 5 - License Plate Number
A) Enter the exact license plate letters
			 and/or numbers found on the plates attached to the vehicle.
B) Begin filling from the left most box and
			 proceed to the right.
C) Fill only
			 enough boxes to record the number.
D) If no plates are attached to the vehicle,
			 enter "NONE" in the upper fields and mark the appropriate bubbles
			 below.
11) Field 7 -
			 Vehicle Identification Number (VIN)
A) Begin
			 filling from the left most box and proceed to the right.
B) Do not leave any blank spaces between
			 numbers or letters.
C) Blank spaces
			 are acceptable only at the far right if not needed to record the VIN.
12) Field 10 - Odometer Reading
A) Begin filling from the right most
			 box.
B) Mark "0" in any unoccupied
			 boxes (e.g., odometer reading of 17,323 would be written 017,323).
C) Mileage is bubbled in thousands of miles
			 (e.g., odometer reading of 17,323 would be bubbled 017).
13) Field 15 - Number of Axles
A) Mark the number of wheel axles found on
			 the vehicle.
B) Single and double
			 wheel axles are recorded separately.
14) Field 13 - Component Reject Area
A) Mark the appropriate bubble(s) for any
			 defects found on the vehicle during the safety test.
B) Complete the entire test, regardless of
			 defects found.
C) Where several
			 defects are represented by the same bubbled area, the "remarks section" on the
			 second blue sheet of the VIR is to be used for a more detailed description of
			 the defects found (school bus VIR only).
15) Field 16 - Test Fee
A) Enter the test fee charged according to
			 the posted Official Testing Station fee schedule.
B) If a Certificate of Safety is issued, the
			 fee for the Certificate is to be included in this field. If no Certificate of
			 Safety is issued, only the test fee is recorded.
16) Fields 17 and 18 - Repair Charges
A) The cost of parts used for minor repairs
			 shall be entered in Field 17. No repairs or adjustments shall be initiated
			 without express permission of the vehicle owner or driver.
B) The cost of labor necessary to make minor
			 repairs shall be entered in Field 18. Labor charges can only be assessed for
			 specific mechanical work performed.
C) The costs shall be rounded to the nearest
			 dollar.
17) Field 14 -
			 Completion Time of Test.
A) Time is determined
			 after testing procedures and Vehicle Inspection Report are complete.
B) Both the front and rear sides of the
			 Vehicle Inspection Report must be complete.
18) Fields 19, 20 and 21 - Certificates of
			 Safety Issued
A) Certificates of Safety shall
			 only be issued to a vehicle meeting or exceeding the minimum safety test
			 requirements.
B) The date the
			 Certificate is affixed to the windshield shall be entered in Field
			 19.
C) The time the Certificate is
			 affixed shall be entered in Field 20.
D) The complete eleven-digit Certificate
			 serial number shall be entered in Field 21.
19) Field 22 - Total Costs for Safety Test
A) Field 22 is mandatory for all Official
			 Testing Stations (OTS) other than Private OTS. Field 22 is optional for Private
			 OTS.
B) Subtotal fees are separated
			 into the following categories:
i) Test
			 fee;
ii) Labor charge;
iii) Parts charge;
iv) Sales tax; and
v) Certificate of Safety fee
			 categories.