Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 1020 - DEALERS, WRECKERS, TRANSPORTERS AND REBUILDERS › Section 1020.20 - Required Records For Automotive Parts Recyclers Rebuilders, New Vehicle Dealers, Used Vehicle Dealers, Repairers and Out-of-State Salvage Vehicle Buyers

Current through Register Vol. 48, No. 28, July 12, 2024
Each person or firm licensed pursuant to Sections 5-301
				(excluding Scrap Processors), 5-302, 5-101 or 5-102 of the Illinois Vehicle
				Title and Registration Law (the Act) of the Illinois Vehicle Code (Ill. Rev.
				Stat. 1987, ch. 951/2, pars. 5-301, 5-302, 5-101 and 5-102) is required to
				maintain for a period of three years subsequent to the acquisition, disposal,
				wrecking, rebuilding or junking of vehicles or essential parts thereof, a
				uniform record of such transactions at his principal place of business. Such
				records shall be kept in a bound ledger or electronic data processing system.
				The "Police Book" shall be double-entry reflecting the required information at
				the time of acquisition and at the time of disposal. The required information
				shall be, but without limitation, as required hereunder.
a) Upon the Purchase, Receipt, or Acquisition
			 or Disposal of Vehicles, Essential Parts pursuant to Section 1-118 of the
			 Illinois Vehicle Code (IVC) (Ill. Rev. Stat. 1987, ch. 951/2, par. 1-118) the
			 following information must be recorded from the records kept on file at the
			 licensee's established place of business in a legible form. A separate record
			 shall be kept for each vehicle or essential part and shall be open to
			 inspection at any reasonable hour as allowed by Section 5-403(4) of the
			 Illinois Vehicle Code (Ill. Rev. Stat., 1987, ch. 951/2, par. 5-403(4)) by any
			 authorized representative of the Secretary of State or any peace officer:
1) The name, address, and verification of
			 same, of the person from whom the vehicle or essential part was acquired. If
			 that person is a dealer, the Illinois or Out-of-State dealer license number of
			 such person shall be recorded. Verification shall be by an Illinois Driver's
			 License, and one other type of identification.
2) The date and type of acquisition or
			 disposal (i.e. sale, exchange, etc.)
3) A description of the vehicle or essential
			 part, including:
A) The year, make, model,
			 style and color of the vehicle or essential part;
B) The manufacturer's identification number,
			 the Secretary of State of Illinois or Illinois Department of State Police's
			 identification number, or if applicable, the derivative or essential part
			 assigned number;
C) The year, make,
			 model and manufacturer's identification number of the vehicle from which the
			 essential part was removed.
4) Documentary proof of ownership consisting
			 of the following documents:
A) Uniform
			 Invoices;
B) Certificates of title,
			 salvage certificates, junking certificates;
C) Receipts or bills of sale; or,
D) Other acceptable documentary evidence of
			 right of possession;
5)
			 The signature of the person making the inspection of a used vehicle as required
			 under subsection (d) of this Section, if applicable;
6) The name and address of the person to whom
			 any vehicle or essential part was disposed, and if that person is a dealer, the
			 Illinois or out-of-state dealer license number of that dealer;
7) The uniform invoice number reflecting the
			 disposition of the vehicle or essential part.