Louisiana Administrative Code › Title 28 - EDUCATION › Part CLXV - Bulletin 139-Louisiana Child Care and Development Fund Programs › Chapter 1 - Child Care Assistance Program › Section CLXV-103 - Definitions

Current through Register Vol. 50, No. 6, June 20, 2024
Automated Child Care Time and Attendance-
an
				  electronic system that provides accurate and timely capturing, tracking, and
				  reporting of time and attendance data. This system may utilize an adult's
				  finger image or IVR interactive voice response (IVR) as a mechanism for
				  capturing this data.
Back Scans
-attendance scans by head of
				  household or household designee utilizing tracking of time services (TOTS)
				  point-of-service machine (POS) or interactive voice response (IVR) that are
				  made at a time other than the actual times of arrival and departure of the
				  child.
BESE
-Board of Elementary and Secondary
				  Education.
BESE Bulletin 136
-The Louisiana Standards
				  for Early Childhood Care and Education Programs Serving Children Birth-Five
				  Years.
BESE Bulletin 137
-Louisiana Early Learning
				  Center Licensing Regulations.
Biocontaminants
-any biological contaminant
				  that includes blood and any bodily fluids, excretions, or waste that may spread
				  infectious disease.
Bureau
-Louisiana Bureau of Criminal
				  Identification and Information.
Caregiver
-any person legally obligated to
				  provide or secure care for a child, including a parent, legal custodian, foster
				  home parent, or other person providing a residence for the child.
CBC
-criminal background check.
CCAP
-Child Care Assistance Program.
CCAP Household
-a household certified by the
				  department as eligible for participation in CCAP.
CCAP Provider
-a child care provider
				  certified by the Department of Education as eligible to receive CCAP
				  payments.
CCCBC
-child care criminal background
				  check.
Certification
-verification by the department
				  of eligibility to participate in CCAP and receive CCAP payments.
Certified
-eligible to participate in
				  CCAP.
Child
-a person who has not yet reached the
				  age 13, or a person with special needs who has not yet reached age 18. The
				  words "child" and "children" are interchangeable in this Bulletin.
Child and Adult Care Food Program
-federal
				  nutrition reimbursement program as funded by the U.S. Department of Agriculture
				  through the Department of Education.
Child Care and Development Fund
				  (CCDF)
-federal program whose purpose is to increase the availability,
				  affordability and quality of child care for eligible families.
Child Care Assistance Program (CCAP)
-program
				  funded through the CCDF that makes payments to eligible child care providers
				  for child care services provided to eligible families.
Child Care Center
-any place or center
				  operated by any institution, political subdivision, society, agency,
				  corporation, person or persons, or any other group for the purpose of providing
				  care, supervision, and guidance of seven or more children, not including those
				  related to the caregiver, unaccompanied by parent or legal custodian, on a
				  regular basis for at least 12 1/2 hours in a continuous seven-day week.
Child Care Criminal Background Check
				  (CCCBC)
-information received by the department upon request for
				  information pursuant to requirements set forth in
				  R.S.
				  17:407.71 and
				  45
				  CFR 98.43(b).
Child Care Health Consultant
-qualified
				  health and safety professional approved by LDH to provide training,
				  consultation, and technical assistance to in- and out-of-home child care
				  facilities and early childhood education staff (and parents) on health and
				  safety topics.
Child Care Provider
-an early learning
				  center, family child care provider, in home child care provider, military child
				  care center or school child care center.
Child Care Purposes
-for home-based
				  providers, child care purposes include being a family child care provider, an
				  adult employed in the residence or on the property of the residence or an adult
				  living in the residence where child care is being provided by a family child
				  care provider; being an in-home child care provider, an adult employed in the
				  home or on the property where care is being provided by an in-home provider, or
				  being a non-caregiver adult living in the home where care is provided by an
				  in-home provider; or being any person present in either type of home or
				  property when one or more children are in care and not expressly exempt from
				  the requirements for a CCCBC-based determination of eligibility for child care
				  purposes.
Child Care Resource and Referral (CCR and
				  R)
-a state or local organization with whom the department has
				  contracted to provide services to families, early childhood professionals, and
				  communities statewide.
Criminal Background Check (CBC)
-a
				  fingerprint-based personal Louisiana criminal history information record
				  obtained from the Louisiana Bureau of Criminal Identification and Information
				  pursuant to
				  R.S.
				  17:407.71. A CBC is satisfactory if it shows
				  no arrests for any crime included in
				  R.S.
				  15:587.1(C), or if an arrest
				  is shown on the CBC for any excludable offense, the CBC or documentation from
				  the jurisdiction of arrest affirmatively shows that the charges were disposed
				  of without a conviction. A plea of guilty or nolo contendere shall be deemed to
				  be a conviction.
DCFS
-Louisiana Department of Children and
				  Family Services.
Department
-Louisiana Department of
				  Education.
Determination of Eligibility
-determination
				  by the department of a persons eligibility for child care purposes based on the
				  results of a child care criminal background check (CCCBC).
Early Learning Center
-any child day care
				  center, Early Head Start center, Head Start center, or stand-alone
				  prekindergarten program that is not attached to a school.
1.
Type I Early Learning
				Center
-an early learning center that is owned or operated by a church
				or religious organization that is qualified as a tax exempt organization under
				§501(c) of the
Internal Revenue Code
-and that receives no state or federal
				funds directly or indirectly from any source.
2.
Type II Early Learning
				Center
-an early learning center that either receives no state or
				federal funds directly or indirectly from any source or whose only source of
				state or federal funds is from U.S. Department of Agricultures food and
				nutrition programs.
3.
Type
				III Early Learning Center
-an early learning center that directly or
				indirectly receives state or federal funds from any source other than the
				federal food and nutrition programs.
Excessive Absences-
failure of a child to
				  attend at least one day in the prior certified month.
Excessive Back Scans
-four or more back scans
				  in a seven consecutive day period or ten or more back scans in one calendar
				  month.
Family Child Care Provider
-one or more
				  individuals who provides child care services for fewer than 24 hours per day
				  per child, unless care in excess of 24 hours is due to the nature of the
				  parents work, for six or fewer children, in a private residence other than the
				  childs residence.
Family Independence Temporary Assistance Program
				  (FITAP)
-program administered by the Department of Children and Family
				  Services (DCFS) that provides cash assistance to families with dependent
				  children.
Finger Imaging
-the measurement of physical
				  characteristics of an adults finger for use in personal identification.
FITAP
-Family Independence Temporary
				  Assistance Program.
Full-Time Care
-child care calculated to be
				  30 or more hours per week that is paid in units of days or half days with a
				  maximum of 22 days per month.
Group Size-
the number of children assigned
				  to a teacher or team of teachers occupying an individual classroom or
				  well-defined space within a large room.
Head of Household
-an individual who is over
				  the age of 18 or under the age of 18 and emancipated by law with whom the child
				  customarily resides more than half the time.
The head of household is either the childs parent or an adult
				  household member with primary responsibility for the childs financial support
				  and care, if the parent is not living in the home or is living in the home but
				  is under age 18 and not emancipated by law, or is disabled and is unable to
				  care for himself and his child(ren).
Helping Individuals Reach Employment
				  (HiRE)
-system through which job seekers may file for unemployment and
				  search for jobs that match their experience and interest.
Homeless
-lacking a fixed, regular, and
				  adequate nighttime residence. The term "homeless" shall encompass children and
				  youths experiencing the particular conditions and situations provided for in
				  subtitle B of title VII of the McKinney-Vento Education for Homeless Children
				  and Youth Act,
				  42 U.S.C.
				  11434 a(2).
Household
-a group of individuals living
				  together that consists of a head of household, that person's legal spouse or
				  non-legal spouse, disabled adult parents who are unable to care for themselves
				  or their child(ren) who are in need of child care, and all children under the
				  age of 18 who are dependent on the head of household or spouse, including the
				  minor unmarried parents (MUPs) who are not legally emancipated, and children of
				  MUPs.
Household Designee (HD)
-an adult who is
				  designated in writing by the CCAP head of household, other responsible
				  household member, or authorized representative to drop-off and pick-up the
				  child or children from a CCAP provider. In the case of an in-home provider, a
				  household designee is the person to whom the provider may release the child or
				  children when the provider leaves the home.
Ineligibility Period for Providers
-period
				  of time following the termination or closure of a CCAP provider's certification
				  during which the provider is ineligible for certification.
In-Home Child Care Provider
-an individual
				  who provides child care services in the child or childrens own home.
Improper Payments
-any payment that should
				  not have been made or that was made in an incorrect amount (including
				  underpayments or overpayments) under statutory, contractual, administrative, or
				  other legally applicable requirements; and includes any payment to an
				  ineligible recipient, any payment for an ineligible service, any duplicate
				  payment and any payment for a service not received.
Intentional Program Violation (IPV)
-any act
				  by a CCAP household member that consists of intentionally making a false or
				  misleading statement, or misrepresenting, concealing, or withholding relevant
				  facts.
IPV
-intentional program violation.
Key Orientation Training Module 1
-a
				  self-paced, online training provided by the LDE for new providers and staff
				  that addresses early childhood professionalism, health and safety, licensing
				  and hazards.
Key Orientation Training Module 2
-a
				  self-paced, online training provided by the LDE for new providers and staff
				  that addresses child development, early learning and development standards
				  (ELDS), and learning activities.
Key Orientation Training Module 3
-a
				  self-paced, online training provided by the LDE for new providers and staff
				  that addresses teacher-child interaction, child guidance, and classroom
				  management.
Licensing Division
-Department of Education,
				  Licensing Division.
Louisiana Bureau of Criminal Identification and
				  Information (Bureau)
-bureau within the Office of State Police that
				  maintains a central repository of criminal history record information in
				  Louisiana.
Louisiana Pathways Early Learning Center Career
				  Development System
(
LA Pathways
)
-
the
				  state practitioner registry maintained by the department or its contractor. LA
				  pathways registers child care facility directors and staff according to
				  requirements based on training and education, experience, and professional
				  activities, as approved by the department. Categories are established for early
				  learning center staff, early learning center assistant teacher, early learning
				  center teacher, early learning center assistant director and early learning
				  center director.
Military Child Care Center
-child care
				  centers licensed by the U.S. Department of Defense.
MUP
-minor unmarried parent.
Notice
-written notice is considered
				  given:
1. when it is sent by email or
				fax to the last email address or fax number furnished to the
				department;
2. when it is
				hand-delivered; or
3. on the fifth
				calendar day after it was mailed to the last mailing address furnished to the
				department.
Non-Vehicular Excursions
-any activity that
				  takes place away from the home that is within a safe, reasonable, walking
				  distance from the home, and that does not require transportation in a motor
				  vehicle and does not include walking with children to and from schools.
Parent
-includes parent, legal custodian or
				  other person standing in loco parentis.
Part-Time Care
-authorized child care
				  calculated to be less than 30 hours per week, paid in units of hours (total per
				  day may not exceed daily rate) up to a maximum of 129 hours per month.
Pathways
-Louisiana early learning center
				  career development system (LA pathways).
Quality Start Child Care Rating
				  System
-system designed to assess the level of quality of early care
				  and education programs serving birth through age five, communicate the level of
				  quality, and support improvements of child care facilities.
Relative or Related
-the child, grandchild,
				  niece, or nephew of the family child care provider
School Child Care Center
-any
				  prekindergarten, or before and after school programs, or summer programs
				  operated by a public school or a BESE-approved nonpublic school.
Seeking Employment
-register for work with
				  Louisiana Workforce Commission (LWC) by creating a helping individuals reach
				  employment (HiRE) account and by maintaining an active work registration within
				  their HiRE account.
SNAP
-see Supplemental Nutrition Assistance
				  Program.
Special Needs Child Care
-for the purpose of
				  CCAP daily rates, child care for a child through age 17 who has a current
				  individualized family services plan (IFSP) or individual education plan (IEP)
				  in accordance with the Individuals with Disabilities Education Act (IDEA) or
				  who receives supplemental security income (SSI). Incentive payments up to 26
				  percent higher than the regular rates can be allowed for special needs child
				  care. For children qualifying for the special needs child care rate, child care
				  teachers shall be invited to participate in the IEP or IFSP team.
STEP
-Strategies to Empower People
				  Program.
Strategies to Empower People Program
				  (STEP)
-program administered by DCFS to provide opportunities for work
				  eligible families of FITAP to receive job training, employment, and supportive
				  services.
Supplemental Nutrition Assistance Program
				  (SNAP)
- federal program administered by DCFS that provides monthly
				  benefits to that help eligible low income households buy food needed for good
				  health.
Supervision
-the function of observing,
				  overseeing, and guiding a child or group of children, that includes awareness
				  of and responsibility for the ongoing activity of each child and being near
				  enough to intervene if needed.
TEMP
-training or employment mandatory
				  participant.
Training or Employment Mandatory Participant
				  (TEMP)
- a household member who is required to meet criteria described
				  in §505.B.4 which includes
				  the head of household, the head of household's legal spouse or non-legal
				  spouse, the MUP age 16 or older whose child(ren) need CCAP, and the MUP under
				  age 16 whose child(ren) live with the MUP and the MUP's disabled
				  parent/guardian who is unable to care for the MUP's child(ren) while the MUP
				  goes to school or work.
Transitional Living Program
- any residential
				  program or facility providing housing to homeless people, including but not
				  limited to: emergency shelters; runaway and homeless youth residential programs
				  or facilities; programs for parenting youth; programs for individuals who are
				  fleeing domestic violence, dating violence, sexual assault, or stalking;
				  transitional housing programs; and prisoner reentry programs.
Unexplained Absence
-an absence for which the
				  head of household has not provided verbal or written notification to the
				  provider or the department about the absence.
Water Activity
-a water-related activity in
				  which children are in, on, near and accessible to, or immersed in, a body of
				  water, including but not limited to a swimming pool, wading pool, water park,
				  river, lake, or beach.
Water Play Activity
-water-related activity
				  in which there is no standing water, including but not limited to fountains,
				  sprinklers, water slip-and-slides and water tables.
Written-
includes hard-copy and electronic
				  form.
AUTHORITY NOTE:
				  Promulgated in accordance with 45 CFR part 98 and
				  R.S.
				  17:407.28.