Louisiana Administrative Code › Title 34 - GOVERNMENT CONTRACTS, PROCUREMENT AND PROPERTY CONTROL › Part V - Procurement › Chapter 5 - Reverse Auctions › Section V-539 - Deliveries [Formerly LAC 34:I.539]

Current through Register Vol. 50, No. 6, June 20, 2024
A. Extension of Time. Any extension of time
				on delivery or project completion time must be requested in writing by the
				vendor and accepted or rejected in writing by the purchasing department. Such
				extension is applicable only to the particular item or shipment
				affected.
B. Additional Charges. No
				delivery charges shall be added to invoices except when express delivery is
				substituted on an order for less expensive methods specified in contract. In
				such cases, when requested by the agency, the difference between freight or
				mail and express charges may be added to the invoice.
C. Weight Checking. Deliveries shall be
				subject to reweighing on official scales designated by the state. Payments
				shall be made on the basis of net weight of materials delivered.
D. Rejection of Deliveries, Payment for Used
				Portion. Payment for any used portion of delivery found (as a result of tests
				or otherwise) to be inferior to specifications or contract requirements, will
				be made by the state on an adjusted price basis, using the procedures outlined
				in
				R.S.
				39:1673.
E. Contracts-Reduction in Prices. All state
				agencies will receive the benefit of any reduction in price on any unshipped
				portion of any commodity contract. In the event the contractor reduces his
				price to any one state agency or political subdivision of the state, or makes a
				general reduction in price, all state agencies being supplied under these
				contracts are automatically entitled to the lower price; and the contractor
				shall rebate to all state agencies in a proportional amount. Also, in the event
				the total purchases of all state agencies of any items covered by the contract
				entitle the state to a greater quantity discount, the state shall receive the
				quantity discount appropriated the total amount of actual purchases made by all
				state agencies. All price reductions made by any supplier under these
				contracts, designed for the benefit of any state agency, shall be made directly
				to Purchasing, Division of Administration. Also, the state agencies shall
				report any offer of a reduction in contract price to Purchasing, and the right
				is reserved to accept or reject such offers; but the best interest of the state
				as a whole will always be considered.
F. Invoices. Upon delivery of each order and
				its acceptance by the state agency, the supplier shall bill the state agency by
				means of invoice and the invoice shall make reference to the purchase order
				number, contract award number, and/or purchase requisition number. All invoices
				shall be submitted by the supplier on the supplier's own invoice forms, in
				duplicate, directly to the accounting office of the state agency as required by
				the purchase order.
G. Payment
1. After receipt and acceptance of order and
				receipt of valid invoice, payment will be made by the state agency within 30
				days. Payment will be made at the respective unit prices shown on the bid or
				price schedule, less any percentages off list price, less federal excise tax
				(unless otherwise specified), less cash discount earned.
2. If a state agency without reasonable cause
				fails to make any payment due within 90 days of the due date prescribed by
				contract, the state agency shall pay a penalty in accordance with
				R.S.
				39:1695.