reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Two - Public Schools › Section 7-11-Two-6 - ACCOUNTING AND CONDITION OF TEXTBOOKS

Current through June 25, 2024
A. OWNERSHIP
Textbooks are the property of the local public school
				  districts. Each district must make available for transfer all textbooks that
				  have been declared surplus by the district.
B. FUNDING SOURCES
There is no need to differentiate between funding sources
				  such as State, Local, Educational Enhancement, etc., in the maintenance of an
				  inventory. Regardless of the funding, all sources are to be treated the same
				  regarding the inventory process.
C. STORAGE OF TEXTBOOKS
The school should provide adequate storage or shelving space
				  for safe and accessible textbook storage.
D. ISSUANCE OF TEXTBOOKS
The label on the inside cover of each textbook shall be
				  completed before the textbook is issued to the pupil.
The school district shall maintain adequate records regarding
				  the issuance of textbooks to students. It is suggested that the method of
				  issuing textbooks to students reflect the condition of the book. The parent or
				  guardian should sign that the child has received books. A statement similar to
				  the following should be part of the signature process.
"I hereby accept the responsibility of the books
							 listed and for any other books issued to my child during the current school
							 year. If any book is lost, damaged, or destroyed, I agree to pay such loss
							 before my child will be entitled to any further books." (See MS AG. op.,
							 Johnson (Jan. 10, 1997).)
E.
				DEFECTIVE TEXTBOOKS
Textbooks that are on the state-adopted list are built by
				  very rigid construction specifications. The contract between the publisher and
				  the MDE requires that the adopted textbooks continue to measure up to these
				  construction standards. Therefore, any school district that fails to receive
				  defective textbook replacement assistance from the publisher should contact the
				  MDE Office of Instructional Materials and Library Media.
1. When the school receives defective
				textbooks, the regional depository or publisher from which the textbooks were
				purchased should be contacted with a request to replace the textbooks. Contact
				the regional depository or publisher before returning defective textbooks for
				instructions on the method of return.
2. Textbooks may become defective after they
				have been in use for a while. Usually, defects will take the form of pages
				falling out of the textbooks or covers coming loose from the textbook block.
				Normally if there is a defect of this type in workmanship, it will usually
				become noticeable within the first two or three years of use. The school or
				school district should contact the regional depository or publisher and discuss
				the problem and seek replacement of the defective textbooks.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Two - Public Schools › Section 7-11-Two-7 - TEXTBOOK USE

Current through June 25, 2024
A.
				PUPIL USE
In accordance with Miss. Code Ann. §
										37-43-1, "Teachers shall permit
				  all pupils in all grades of any public school to carry to their homes for home
				  study, the free textbooks loaned to them, and any other regular textbooks
				  whether they be free textbooks or not."
B. HOME SCHOOL PUPIL USE
Mississippi Code Ann. §
										37-43-1 requires local school
				  boards to make available to parents or legal guardians of any school-age
				  children who reside in a school district, upon request, any textbook(s) on the
				  state surplus inventory list. The parent or legal guardian is responsible for
				  the return of the textbook(s) to the district upon completion of use of the
				  textbook(s) or they will be required to compensate the district for the fair
				  market value of the textbook(s).
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Two - Public Schools › Section 7-11-Two-9 - PROCESS TO FILE A COMPLAINT

Current through June 25, 2024
Any person who wishes to report a violation of the policies
				  and procedures stated in the
Mississippi Textbook and Instructional
				  Materials Administration Handbook
should follow the process listed
				  below:
A. A written complaint letter
				must be received by the Office of Instructional Materials and Library Media,
				Mississippi Department of Education; P. O. Box 771, Jackson, MS 39205-0771
				within ten (10) business days after the person/company making the complaint has
				knowledge of the violation. The MDE will not consider any complaints made after
				the deadline. The complaint letter must indicate the policies and procedures
				being violated with a reference to the page and paragraph in the
Mississippi Textbook and Instructional Materials Administration
				Handbook
and shall contain sufficient detail of the alleged
				violations. The complaint letter shall include the name of the person/company
				that violated the rule, the date and location where the violation occurred and
				the signature of the individual making the complaint.
B. Within seven (7) business days of receipt
				of the complaint, the MDE Office of Instructional Materials and Library Media
				will investigate the violation(s) and forward the findings to the Executive
				Director of the Office of Elementary Education and Reading. The Executive
				Director will review the staff's findings and make a recommendation to the
				Chief Academic Officer.
C. The
				Chief Academic Officer will review the findings and request a written response
				to the complaint from the person/company who has been reported as violating the
				policies and/or procedures. The person/company shall file a written response to
				the complaint addressed to the Chief Academic Officer within ten (10) business
				days of receipt of the request. Responses received after the deadline will not
				be considered.
D. The Chief
				Academic Officer will review all relevant documentation timely received. If the
				Chief Academic Officer determines that there is insufficient evidence of a
				violation, then the Chief Academic Officer will notify all parties in writing
				within seven (7) business days.
E.
				If the Chief Academic Officer determines that sufficient evidence exists of a
				violation of policies procedures, will notify all parties in writing within
				seven (7) business days.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Two - Public Schools › Section 7-11-Two-10 - FORMS

Current through June 25, 2024
Several forms are utilized in the implementation of the
				  state-owned textbook program. All forms can be found on the Textbook Adoption
				  and Procurement website:
www.mdek12.org/OAE/OEER/TextbookAdoptionProcurement
.
A. TEXTBOOK SELECTION FORM
The textbook selection form provides justification for the
				  purchasing on non-adopted instructional materials.
B. TIMS INVENTORY REPORT
This form is due from each school by the first Friday in
				  August to ensure that TIMS is up to date.
C. TIMS 2.0 CONTACT INFORMATION
This form is used to update or create a new TIMS 2.0 account
				  for either district- or school-level textbook coordinators.
D. LOCAL TEXTBOOK ADOPTION COMMITTEE
A local adoption committee should be created and reported to
				  the regional textbook company by October 1st of each
				  year.
E. INTENT TO PURCHASE
The local textbook adoption committee will complete and
				  report to the regional textbook depository prior to April
				  15th of each year.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Three - Publishers › Section 7-11-Three-1 - INTRODUCTON

Current through June 25, 2024
The textbook adoption system utilized by the State of
				  Mississippi is a process by which textbooks from the marketplace are reviewed
				  and selected for use in school classrooms. To maintain the integrity of the
				  process, specific procedures have been developed for publishers/vendors. The
				  MDE specifies dates to be followed during each adoption year.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Three - Publishers › Section 7-11-Three-4 - REPRESENTATES FROM PUBLISHER COMPANIES

Current through June 25, 2024
A. PUBLISHER
				EMPLOYEES
No teacher in any of the schools of the state, no school
				  district superintendent of schools, and no person officially connected with the
				  government or direction of any school shall, during employment with the school
				  district, act as agent or attorney for any textbook publishing company selling
				  textbooks in this state. If, after employment with a school district, any
				  person filling such position accepts the agency or attorney of any textbook
				  publishing company, the acceptance of such agency or attorney shall work a
				  forfeiture of the office or position as teacher held at the time of the
				  acceptance of such agency or attorney (Miss. Code Ann. §
										37-43-39).
B. PUBLISHER REPRESENTATIVES
Publishers/vendors shall be limited to
five (5)
representatives working in the state at any one time during an adoption.
				  Teachers may not act as a publisher's representative. Managers may have
				  consultations with the representatives during the adoption process. Managers
				  that are in the state consulting with their representatives are not counted as
				  one of the five representatives. However, if the manager contacts schools or
				  attends the local hearings/caravan, he/she will be considered one of the five
				  (5) representatives.
C.
				COLLEGE REPRESENTATIVES
If a publisher has a college representative, this
				  representative's activities will be limited to the college area unless he/she
				  is one of the five representatives to work in the adoption. If the college
				  representative works outside the college area, that representative must be
				  considered as one of the five working in the state.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Three - Publishers › Section 7-11-Three-5 - PUBLISHER COMPANIES' PRESENTATIONS

Current through June 25, 2024
The adoption process in Mississippi involves State Rating
				  Committees in the evaluation and rating of textbooks as provided by law (Miss.
				  Code Ann. §
									37-43-21). Publishers/vendors will
				  receive a listing of the State Rating Committee members before the scheduled
				  presentations. All material considered for adoption shall be pre-reviewed and
				  vetted for alignment to the Mississippi College- and Career-Readiness Standards
				  by a trained cadre of teachers and leaders. Teachers will receive rigorous
				  training and supports on reviewing instructional materials based on alignment,
				  complexity and usability. All titles submitted shall be presented to the State
				  Rating committee (with feedback from the pre-review panel) regardless of the
				  pre-review results.
A. PRESENTATIONS
Each publisher shall be limited to one (1) presentation with
				  each State Rating Committee to which textbooks have been submitted, by the
				  respective publisher, for adoption consideration. Each presentation shall be
				  scheduled with the Director of Instructional Materials and Library Media and
				  will be conducted using Microsoft Teams. Each publisher shall be allotted
				  fifteen (15) minutes for presenting one book and ten (10) minutes for each
				  additional book or grade level. In no case shall a publisher be allotted more
				  than a total of
sixty (60) minutes
for a presentation to any one
				  committee.
NO
presentations are to be made to the State
				  Rating Committee members on an individual basis.
NOTE:
Publishers are not permitted to have any
				  contact with state rating committee members until the authorized date for
				  presentations. Telephone calls, personal visits, written/electronic
				  correspondence, and communication through third parties with committee members
				  are strictly prohibited.
During the state rating committee presentations, the features
				  and benefits of the pupil edition, teacher edition, and ancillary
				  materials/supportive materials may be displayed and discussed within the
				  allotted timeframe.
Each publisher shall furnish the MDE Office of Instructional
				  Materials and Library Media on the specified date, a copy of a one-page,
				  one-sided, 81/2" x 11", 3-hole punched sheet of features, benefits and any
				  other important information about the book/series being considered for
				  adoption.
B. ADOPTION
				HEARINGS
There shall be no formal adoption hearings by the SBE with
				  publishers'/vendors' representatives. The results of the Board's adoption shall
				  be available in the MDE Office of Instructional Materials and Library Media the
				  day following the SBE's meeting when the textbooks are
				  adopted.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Three - Publishers › Section 7-11-Three-7 - REGULATIONS FOR CARAVAN

Current through June 25, 2024
A. The procured regional textbook depository
				will oversee the master schedule and the district schedules. The depository
				will not provide caravan sites or moving publisher materials.
B. Only the newly adopted materials will be
				presented during the local hearing. No other products may be shown or
				discussed.
C. During local
				hearings, publishers may show the pupil edition, teacher edition, and all
				supportive materials that accompany the materials submitted on the bid. The
				publisher may distribute the free-with-order brochure.
D.
INTENT TO PURCHASE FORMS
are
				due to the regional textbook depository by April
				15th from the local textbook selection committees
				for the respective districts. The selection results will be provided via email
				or posted to the regional depository website to local publishers'
				representatives on a regular basis as results become available.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Three - Publishers › Section 7-11-Three-9 - VIOLATIONS

Current through June 25, 2024
If a publishing company violates any of the provisions of the
				  handbook, such publishing/vending company's textbooks may not be considered for
				  adoption; or the SBE may impose any other penalty deemed appropriate. According
				  to Miss. Code Ann. §
									37-43-57, except as may otherwise
				  be provided in this chapter, any person willfully violating any of the
				  provisions of this chapter shall be guilty of a misdemeanor, and upon
				  conviction shall be punished by a fine of not less than Five Hundred Dollars
				  ($500.00) nor more than Five Thousand Dollars ($5,000.00), or by imprisonment
				  not to exceed twelve (12) months in the county jail, or by both, in the
				  discretion of the court.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Three - Publishers › Section 7-11-Three-10 - PROCESS TO FILE A COMPLAINT

Current through June 25, 2024
Any person who wishes to report a violation of the policies
				  and procedures stated in the
Mississippi Textbook and Instructional
				  Materials Administration Handbook
should follow the process listed
				  below:
A. A written complaint letter
				must be received by the Office of Instructional Materials and Library Media,
				Mississippi Department of Education; P. O. Box 771, Jackson, MS 39205-0771
				within ten (10) business days after the person/company making the complaint has
				knowledge of the violation. The MDE will not consider any complaints made after
				the deadline. The complaint letter must indicate the policies and procedures
				being violated with a reference to the page and paragraph in the
Mississippi Textbook and Instructional Materials Administration
				Handbook
and shall contain sufficient detail of the alleged
				violations. The complaint letter shall include the name of the person/company
				that violated the rule, the date and location where the violation occurred and
				the signature of the individual making the complaint.
B. Within seven (7) business days of receipt
				of the complaint, the MDE Office of Instructional Materials and Library Media
				will investigate the violation(s) and forward the findings to the Executive
				Director of the Office of Elementary Education and Reading. The Executive
				Director will review the staff's findings and make a recommendation to the
				Chief Academic Officer.
C. The
				Chief Academic Officer will review the findings and request a written response
				to the complaint from the person/company who has been reported as violating the
				policies and/or procedures. The person/company shall file a written response to
				the complaint addressed to the Chief Academic Officer within ten (10) business
				days of receipt of the request. Responses received after the deadline will not
				be considered.
D. The Chief
				Academic Officer will review all relevant documentation timely received. If the
				Chief Academic Officer determines that there is insufficient evidence of a
				violation, then the Chief Academic Officer will notify all parties in writing
				within seven (7) business days.
E.
				If the Chief Academic Officer determines that sufficient evidence exists of a
				violation of policies procedures, will notify all parties in writing within
				seven (7) business days.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 22 - Mississippi Cumulative Folders and Permanent Records Manual of Directions › Section 7-22-I - MISSISSIPPI LAW REQUIRES CUMULATIVE FOLDER AND PERMANENT RECORD › Section 7-22-I-A - Maintenance of permanent records and cumulative folders for pupils; requirement of certified birth certificate or other evidence of age

Current through June 25, 2024
The State Board of Education shall prepare and provide
				  necessary forms for keeping permanent records and cumulative folders for each
				  pupil in the public schools of the state. In the permanent record and
				  cumulative folders, the teachers and principals shall keep information
				  concerning the pupil's date of birth, as verified by
the
				  documentation
authorized in this section. record of attendance,
				  grades and withdrawal from the school, including the date of any expulsion from
				  the school system and a description of the student's act or behavior resulting
				  in the expulsion. The records also shall contain information pertaining to
				  immunization and such other information as the State Board of Education may
				  prescribe. The cumulative folder, in addition to that information maintained in
				  the permanent records, also shall contain such other information as the State
				  Board of Education shall prescribe. It shall be the responsibility of the
				  person in charge of each school to enforce the requirement for
evidence of the age
of each pupil before enrollrnent.
				  If the first prescribed evidence is not available, the next evidence obtainable
				  in the order set forth below shall be accepted:
(a) A certified birth certificate;
(b) A duly attested transcript of a
				certificate of baptism showing the date of birth and place of baptism of the
				child, accompanied by an affidavit sworn to by a parent, grandparent or
				custodian;
(c) An insurance policy
				on the child's life which has been in force for at least two (2)
				years;
(d) A bona fide contemporary
				Bible record of the child's birth accompanied by an affidavit sworn to by the
				parent, grandparent or custodian;
(e) A passport or certificate of arrival in
				the United States showing the age of the child;
(f) A transcript of record of age shown in
				the child's school record of at least four (4) years prior to application,
				stating date of birth; or
(g) If
				none of these evidences can be produced, an affidavit of age sworn to by a
				parent, grandparent or custodian. Any child enrolling in Kindergarten or Grade
				I shall present the required evidence of age upon enrollment. Any child in
				Grades 2 through 12 not in compliance at the end of sixty (60) days from
				enrollment shall be suspended until in compliance.
MS Code 37-15-1
Codes, 1942, Sec. 6225-01; Laws, 1953, Ex Sess, ch. 24,
					 Sec. 1; 1974, ch. 451, Sec. 1; 1980, ch. 424, Sec. 1; 1989, ch. 511, Sec. 1;
					 1990, ch. 535, Sec. 1; 1995, ch. 480, Sec. 1; Laws, 2002, ch. 557, § 1, SB
					 2225; Laws, 2003, ch. 416, § 6, HB 744, elf from and after June 30,
					 2003.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 22 - Mississippi Cumulative Folders and Permanent Records Manual of Directions › Section 7-22-I - MISSISSIPPI LAW REQUIRES CUMULATIVE FOLDER AND PERMANENT RECORD › Section 7-22-I-B - Storage of permanent records

Current through June 25, 2024
The permanent record provided for in Section
				  37-15-1
				  shall be kept, while it is active, in the attendance center office in a fire
				  resistant container.
The permanent record shall be considered active; (a) if the
				  student is enrolled in the school; or (b) if he has withdrawn or has been
				  expelled and students of the class of which he was a member shall not have
				  reached the time of graduation.
At the point of the student's graduation or at the time when
				  the student would normally have graduated had he not withdrawn or been expelled
				  from school, the student's permanent record shall become a part of the
				  permanent binder in the central fire resistant depository as designation and
				  provided by the school board of the school district, or, as an alternative
				  method, the records may be maintained in fire resistant storage at the school
				  last attended by the student. The permanent binding and preservation of the
				  inactive records shall be the duty of the superintendent of the school district
				  who shall maintain a central depository of the records.
MS Code 37-15-2
Laws, 1974, ch. 451 Sec. 2; 1980, ch. 424, Sec. 2; 1986,
					 ch. 492, Sec. 88; 1995, ch. 480, Sec. 2, eff from and after July 1,
					 1995
Mississippi Administrative Code › Title 7 - Education K-12 › Part 22 - Mississippi Cumulative Folders and Permanent Records Manual of Directions › Section 7-22-I - MISSISSIPPI LAW REQUIRES CUMULATIVE FOLDER AND PERMANENT RECORD › Section 7-22-I-C - Storage of cumulative folders; access to records; disposition of records upon transfer of students between schools; destruction of records

Current through June 25, 2024
Such cumulative folders as are provided for in Section
				  37-15-1
				  shall be kept in the school wherein the pupils are in attendance. Both the
				  permanent records and the cumulative folders shall be available to school
				  officials, including teachers within the school district who have been
				  determined by the school district to have legitimate educational interests. In
				  no case, however, shall such records be available to the general public.
				  Transcripts of courses and grades may be furnished when requested by the parent
				  or guardian or eligible pupil as prescribed in the Family Educational Rights
				  and Privacy Act of 1974, as amended, 20 USC Section 1232. Such records shall be
				  kept for each pupil throughout his entire public school enrollment period. In
				  the event a pupil transfers to a public school, then the cumulative folder
				  shall be furnished to the head of the school to which the pupil transfers; if a
				  pupil transfers to a private school, then a copy of the cumulative folder shall
				  be furnished to the head of the school to which the pupil transfers. The
				  permanent record shall be kept permanently by the school district from which
				  the pupil transferred.
At no time may a permanent record of a student be destroyed,
				  but cumulative folders may be destroyed by order of the school board of the
				  school district in not less than five (5) years after the permanent record of
				  the pupil has become inactive and has been transferred to the central
				  depository of the district. Provided, however, that where a school district
				  makes complete copies of inactive permanent records on photographic film or
				  microfilm which may be reproduced as needed, such permanent records may be
				  destroyed after the photographic film or microfilm copy has been stored in the
				  central depository of the district.
MS Code 37-15-3
Codes, 1942, Sec. 6225-02; Laws, 1953, Ex Sess, ch. 24,
					 Sec. 2; 1954, ch. 266; 1974, ch. 451, Sec. 3; 1980, ch. 424, Sec. 3; 1986, ch.
					 492, Sec. 89; 1995, ch. 480, Sec. 3, elf from and after July 1'
					 1995
Mississippi Administrative Code › Title 7 - Education K-12 › Part 22 - Mississippi Cumulative Folders and Permanent Records Manual of Directions › Section 7-22-I - MISSISSIPPI LAW REQUIRES CUMULATIVE FOLDER AND PERMANENT RECORD › Section 7-22-I-D - Maintenance of continuing census

Current through June 25, 2024
In addition to the cumulative records provided for in section
				  37-15-1,
				  there shall be kept a continuing census of all children below the age of
				  nineteen within each school district. Such record shall be kept as a part of
				  the permanent office records of the superintendent of the
				  district.
MS Code 37-15-7
Codes, 1942 6225-04; Laws, 1953, Ex Sess, ch. 24, 4 elf
					 from and after July 1, 1954.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 22 - Mississippi Cumulative Folders and Permanent Records Manual of Directions › Section 7-22-I - MISSISSIPPI LAW REQUIRES CUMULATIVE FOLDER AND PERMANENT RECORD › Section 7-22-I-E - Requirements for enrollment of children in public schools [MS Code 37-15-9]

Current through June 25, 2024
(1) Except as provided in subsection (2) and
				subject to the provisions of subsection (3) of this section, no child shall be
				enrolled or admitted to any kindergarten which is a part of the free public
				school system during any school year unless such child will reach his fifth
				birthday on or before September 1 of said school year, and no child shall be
				enrolled or admitted to the first grade in any school which is a part of the
				free public school system during any school year unless such child will reach
				his sixth birthday on or before September 1 of said school year. No pupil shall
				be permanently enrolled in a school in the State of Mississippi who formerly
				was enrolled in another public or private school within the state until the
				cumulative record of the pupil shall have been received from the school from
				which he transferred. Should such record have become lost or destroyed, then it
				shall be the duty of the superintendent or principal of the school where the
				pupil last attended school to initiate a new record.
(2) Subject to the provisions of subsection
				(3) of this section, any child who transfers from an out-of-state public or
				private school in which that state's law provides for a first-grade or
				kindergarten enrollment date subsequent to September 1, shall be allowed to
				enroll in the public schools of Mississippi, at the same grade level as their
				prior out-of-state enrollment, if:
(a) The
				parent, legal guardian or custodian of such child was a legal resident of the
				state from which the child is transferring;
(b) The out-of-state school from which the
				child is transferring is duly accredited by that state's appropriate
				accrediting authority;
(c) Such
				child was legally enrolled in a public or private school for a minimum of four
				(4) weeks in the previous state; and
(d) The superintendent of schools in the
				applicable Mississippi school district has determined that the child was making
				satisfactory educational progress in the previous state.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 22 - Mississippi Cumulative Folders and Permanent Records Manual of Directions › Section 7-22-VI - FEDERAL RULE ON EDUCATION RECORDS

Current through June 25, 2024
Title
34-
Education
This section has been reprinted as it appears in the United
				States Federal Registry. This Electronic Code of Federal Regulations (e-CFR)
				Data is current as of October 12, 2010.
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
34 C.F.R. Part 99
Title 34: Education
PART 99-FAMILY EDUCATIONAL RIGHTS AND PRIVACY
______________________________________________
Section Contents
Subpart A-General
§99.1 To which educational agencies or institutions do
				these regulations apply?
§99.2 What is the purpose of these regulations?
§99.3 What definitions apply to these regulations?
§99.4 What are the rights of parents?
§99.5 What are the rights of students?
§99.6 [Reserved)
§99.7 What must an educational agency or institution
				include in its annual notification?
§99.8 What provisions apply to records of a law
				enforcement unit?
Subpart B-What Are the Rights of Inspection and Review of
				Education Records?
§99.10 What rights exist for a parent or eligible student
				to inspect and review education records?
§99.11 May an educational agency or institution charge a
				fee for copies of education records?
§99.12 What limitations exist on the right to inspect and
				review records?
Subpart C-What Are the Procedures for Amending Education
				Records?
§99.20 How can a parent or eligible student request
				amendment of the student's education records?
§99.21 Under what conditions does a parent or eligible
				student have the right to a hearing?
§99.22 What minimum requirements exist for the conduct of
				a hearing?
Subpart D-May an Educational Agency or Institution Disclose
				Personally Identifiable Information From Education Records?
§99.30 Under what conditions is prior consent required to
				disclose information?
Mississippi Administrative Code › Title 7 - Education K-12 › Part 22 - Mississippi Cumulative Folders and Permanent Records Manual of Directions › Appendix 7-22-A

Current through June 25, 2024
8TH CASE of Level I Printed in FULL format
Office of the Attorney General of Mississippi
Slip Opinion
February 9, 1981
Re: Privacy of Student Records-Rights of Non-custody
				Parents
Dr. J. D. Prince, Superintendent
Tupelo Municipal Separate School District
P. 0. Office Box 557
Tupelo, Mississippi 38801
Attorney General Allain has received your letter of request
				dated January 19, 1981, and has assigned it to me for research and reply. Your
				inquiry States as follows:
There are instances where divorce courts grant custody of the
				children to one parent. We recognize that custody refers to the physical
				possession of the child by one parent excluding the other. Often times parents
				with custody want to keep the other parent cut off from information about the
				children. We face a problem in that Federal records specifically instruct us to
				allow "parents" to have access to the school records of their children. The
				definition of "parent" does not indicate whether or not the parent has or does
				not have custody.
Our specific question is, "If a non-custody parent asks to
				receive copies of student's report cards or requests to look at the cumulative
				record folder or desires to obtain other information relating to the child's
				academic progress, are we permitted to provide such records for .the
				non-custody parent in the absence of a court order specifically restricting us
				from showing such records to the non custody parent?"
The family Educational Rights and Privacy Act of 1974 found at
				20 USC@ 1232 (g make no distinction between custody and non custody
				parents.
Therefore, if a non-custody parent requests information
				concerning 'his child's records, the school district would be permitted to
				provide such records in the absence of a court order terminating the parental
				right.
If this office can be oT benefit in the future, please do not
				hesitate to contact us.
ALLAIN, ATTORNEY GENERAL
By Susan L. Runnels, Special Assistant
BILL ALLAIN, ATTORNEY GENERAL
By Susan L. Runnels, Special Assistant Attorney
				General
Mississippi Administrative Code › Title 7 - Education K-12 › Part 22 - Mississippi Cumulative Folders and Permanent Records Manual of Directions › Appendix 7-22-B - STATE CODES

Current through June 25, 2024
Entry Codes
·
E1 First regular enrollment this year
E2 Transfer from another grade in this school
E3 Transfer from another school in this district
E4 Transfer from another public school in Mississippi
E5 Transfer from a nonpublic school in Mississippi
E6 Transfer from another state or country
E7 Transfer within school (same grade)
EB Transfer from an approved community-based GED program
E9 Transfer from home school
R1 Re-entries of withdrawals
Withdrawal Codes
T1 Transfer to another grade in this school
T2 Transfer to another school in this district
T3 Transfer to another public school in Mississippi
T4 Transfer to a nonpublic school in Mississippi
T5 Transfer to another state or country
T6 Transfer to another room within school (same grade)
T7 Transfer to an approved community-based GED program
TB Transfer to home school
C1 Completers-High School Graduates (Diploma)
C2 Completers-Other High School Graduates
				(Certificates/GED)
Dropouts
01 Physical illness or physical disability
02 Drug and/or alcohol problems
03 Emotional disturbances
04 Behavioral difficulty exclusive of
				suspension/expulsion
05 Suspended/Expelled
06 Restrained by court action
07 Would/could not keep up with work/was failing
08 Peer pressure
09 Felt I did not belong
10 Disliked school experience
11 Over compulsory attendance age
12 Entered a GED program or an institutional program not
				primarily educational
13 Lack of parental support/interest
14 Must care for family member
15 Economic reasons
16 Married
17 Pregnant
18 Whereabouts unknown
19 Reason unknown
20 Other (Specify)
21 Death of pupil
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-1.0 - ADMINISTRATIVE POLICY › Section 7-24-1.0-1.1 - MEMBERSHIP OF THE COMMISSION ON SCHOOL ACCREDITATION

Current through June 25, 2024
The CSA shall be composed of fifteen (15) members, as
					 prescribed in Miss. Code Ann. §
										37-17-3 and shall consist of two
					 (2) classroom teachers, two (2) principals of schools, two (2) school district
					 superintendents, two (2) local school board members, and seven (7) individuals
					 who are not actively engaged in the education profession.
No local school district shall be permitted to have more
					 than one (1)-member representative on the CSA.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-1.0 - ADMINISTRATIVE POLICY › Section 7-24-1.0-1.2 - APPOINTMENT

Current through June 25, 2024
Each member of the CSA is appointed by the SBE upon
					 recommendation of the State Superintendent of Public
					 Education.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-1.0 - ADMINISTRATIVE POLICY › Section 7-24-1.0-1.3 - TERMS OF OFFICE

Current through June 25, 2024
The length of a regular term is four (4) years. Upon
					 acceptance of appointment, each member is eligible to serve for two (2)
					 consecutive terms. If a member changes employment or accepts a position that is
					 no longer reflective of the category for which he or she was appointed, or if a
					 member moves out of the Congressional district he or she was appointed to
					 represent, that member must resign, and a new member will be appointed to fill
					 the unexpired term. A member of the CSA who is appointed to fill an unexpired
					 term is eligible for appointment to his or her own term(s) of
					 office.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-1.0 - ADMINISTRATIVE POLICY › Section 7-24-1.0-1.4 - GENERAL DUTIES OF COMMISSION ON SCHOOL ACCREDITATION

Current through June 25, 2024
The SBE, acting through the CSA, shall establish and
					 implement a permanent performance-based accreditation system, and all public
					 elementary and secondary schools shall be accredited under this system. It
					 shall be the purpose of the CSA to continually review and enforce the standards
					 on accreditation and to make recommendations to the SBE.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-1.0 - ADMINISTRATIVE POLICY › Section 7-24-1.0-1.5 - OFFICERS

Current through June 25, 2024
The CSA annually elects a chairperson and vice-chairperson.
					 The CSA may designate a member to serve as presiding officer in the event the
					 chairperson and vice-chairperson are unable to preside.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-1.0 - ADMINISTRATIVE POLICY › Section 7-24-1.0-1.6 - MEETINGS

Current through June 25, 2024
The CSA meets on call of the State Superintendent of Public
					 Education. Any official action taken by the CSA requires the presence of a
					 quorum, which is defined as a majority of the membership. The CSA shall provide
					 notice of the meetings, which notice shall include the date, time, place, and
					 purpose of each CSA meeting. Any member of the CSA may participate in an
					 official meeting by teleconference or video means.
1.6.1.
Agenda
The Executive Secretary, in consultation with the
					 Chairperson, shall prepare the agenda which is to be considered by the
					 CSA.
All requests to be placed on the agenda shall be received
					 in writing by the Executive Secretary no later than ten (10) days before a
					 scheduled meeting. Agenda items received after this deadline may only be added
					 if approved by a majority vote of the CSA.
The Executive Secretary shall provide the proposed agenda,
					 with supporting documents, to each CSA member, no later than seven (7) days
					 prior to a scheduled meeting.
Further distribution of the agenda shall be made to all
					 interested parties, all persons appearing before the CSA, and to the
					 media.
1.6.2.
Minutes
The Executive Secretary shall prepare the minutes of the
					 CSA. The Executive Secretary may secure such assistance as is necessary for the
					 preparation of the minutes.
All proposed minutes shall be provided to each CSA member
					 within seven (7) days prior to any scheduled meeting.
All proposed minutes shall become the official minutes,
					 after adoption by the CSA.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-1.0 - ADMINISTRATIVE POLICY › Section 7-24-1.0-1.7 - EXPENSES

Current through June 25, 2024
In accordance with Miss. Code Ann. §§
										25-3-41 and
					 25-3-69, each member of the CSA is
					 reimbursed for per diem, travel, and other allowable expenses that are incurred
					 when attending meetings of the CSA.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-1.0 - ADMINISTRATIVE POLICY › Section 7-24-1.0-1.8 - STAFF

Current through June 25, 2024
Staff assigned to the CSA consists of personnel in the MDE.
					 An appropriate staff member of the MDE shall be designated and assigned by the
					 State Superintendent of Public Education to serve as Executive Secretary and
					 coordinator for the CSA.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-2.0 - DISTRICT ACCREDITATION POLICY › Section 7-24-2.0-2.1 - ASSIGNMENT OF DISTRICT ACCREDITATION STATUSES

Current through June 25, 2024
In the fall of each year, the CSA determines the annual
					 accreditation status of all public school districts based on verified
					 accreditation data from the previous school year. An annual district
					 accreditation status is assigned based on compliance with Process Standards.
					 Information concerning district compliance with Process Standards is reported
					 to the CSA on an annual basis. See Policy 2.2.
The district superintendent and school principals are
					 responsible for ensuring that all data reported to the MDE are true and
					 accurate as verified by supporting documentation on file in the school
					 district. Reporting false information is a violation of the accreditation
					 requirements set forth by the SBE and may result in the downgrading of the
					 district's accreditation status.
After the CSA acts on accreditation records presented,
					 during the fall, the district superintendent and the chairperson of the local
					 school board are notified of the assigned status. The decision of the CSA is
					 final unless appealed by the school board of the school district to the SBE in
					 accordance with the appeal procedures in Policy 6.0 of this document. If a
					 school board of the school district does not request a hearing before the CSA,
					 they waive their right to any appeal of the CSA's decision.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-2.0 - DISTRICT ACCREDITATION POLICY › Section 7-24-2.0-2.2 - PROCESS STANDARDS

Current through June 25, 2024
Process (input) Standards address accepted educational
					 principles and practices that promote educational quality. Any verified
					 violation of a Process Standard is noted on the record summary of a school
					 district at the time of discovery within any school year; however, it does not
					 affect the current accreditation status of the district.
See
Policy 2.5 for the exceptions. If a noted violation of a Process Standard has
					 not been corrected by the following school year when accreditation statuses are
					 assigned, the violation is reported to the CSA for appropriate action.
The SBE, acting through the CSA, reserves the right to
					 suspend school district compliance of any Process Standard that is not mandated
					 by state or federal law.
See
Policy 4.2 for
					 Rewards.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-2.0 - DISTRICT ACCREDITATION POLICY › Section 7-24-2.0-2.3 - ACCREDITATION STATUSES DEFINED

Current through June 25, 2024
Districts are assigned an annual accreditation status based
					 on compliance with Process Standards and Accreditation Policies.
ACCREDITED
is assigned to a district that
					 complies with Accreditation Policies and 100% of the Process Standards. (See
					 exceptions in Appendices F and H.)
PROBATION
is assigned to a district that fails
					 to comply with 100% of the Accreditation Policies and Process Standards. The
					 district will be required to develop and implement a Corrective Action Plan
					 (CAP) with defined timelines to address the deficiencies. See Policy
					 2.8.
WITHDRAWN
is assigned to a district that has
					 previously been assigned a PROBATION status and has failed to comply with its
					 CAP within the approved timelines. It may also be assigned to a district found
					 in violation of any Process Standards contained in Policy 2.5.2. Any school
					 district placed in a District of Transformation may have its accreditation
					 withdrawn. The district will be required to develop and implement a CAP with
					 defined timelines to address the deficiencies.
See Policy
					 2.8.
Mississippi Administrative Code › Title 7 - Education K-12 › Part 24 - Mississippi Public School Accountability Standards 2023 › ACCREDITATION POLICIES OF THE STATE BOARD OF EDUCATION › Sec2 7-24-2.0 - DISTRICT ACCREDITATION POLICY › Section 7-24-2.0-2.4 - NOTIFICATION OF DEFICIENCIES AFTER ASSIGNMENT OF STATUS

Current through June 25, 2024
After the annual assignment of a district's accreditation
					 status in the fall, the process of determining statuses for the following
					 school year begins. Whenever information on file with the MDE indicates that a
					 school district may be in violation of a standard, the superintendent and the
					 school board of the district are notified in writing by appropriate MDE staff
					 responsible for monitoring compliance with the standard. School district
					 officials are given forty-five (45) calendar days from the date of receipt of
					 notification to provide a written response verifying accuracy or inaccuracy of
					 the notice of possible noncompliance with the standard.
If the written response includes sufficient evidence to
					 correct or refute the alleged violation, the superintendent of the district is
					 notified by appropriate MDE staff responsible for monitoring compliance with
					 the standard. Any verified violation of a standard is reported in writing to
					 the Office of Accreditation, where it is noted on the current Accreditation
					 Record Summary of the district. The Office of Accreditation notifies the
					 superintendent of the district in writing of the verified
					 violation.