Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 12 - Mississippi Standards and Guidelines for Archaeological Investigations › Rule 16-3-12.16.1 - Survey Standards

Current through June 25, 2024
Survey work contracted or managed through the Department of
				  Archives and History (MDAH), Historic Preservation Division (HPD) or through a
				  Certified Local Government (CLG) must meet the following standards to be
				  considered complete:
Survey Forms
The Historic Resources Inventory (HRI) form is intended to
				  be a permanent paper record kept in files maintained by the HPD and should be
				  completed as neatly and accurately as possible. All relevant sections of the
				  form need to be completed in order to be accepted by HPD. Step-by-step
				  instructions for completing the HRI form are available upon request.
HRI forms can be created through the following three
				  specific methods. Consultants must declare in writing which methodology they
				  will be using prior to commencing work.
1. Consultant Inventory' a Microsoft Access
				database provided by HPD. This database will conveniently generate a template
				for printing Historic Resource Inventory forms (HRI), as well as a .TXT file
				for incorporation into MDAH's online database. Consultants are strongly
				encouraged to utilize Consultant Inventory for completion of their survey.
				Instructions for using - Consultant Inventory' are available from MDAH upon
				request.
2. HRI forms provided by
				HPD. Both hard copies and editable .PDF's are available from the HPD upon
				request.
3. An equivalent
				computer-based form that displays the necessary information as delineated in
				these standards. Consultants who wish to use a non-standardized survey form
				must have the template pre-approved by the Survey Manager.
Upon completion of the survey, the consultant shall print
				  out HRI forms on single, (front and back) sheets of white, acid free, 8.5x11
				  inch, 65# cardstock. Use of -quilted' cardstock is strictly forbidden.
A site or building plan
must
be completed for
				  each resource surveyed. These do not need to be to scale, but should be neatly
				  drawn and show details such as porches and roof types. In addition, the
				  building's relation to the street or surrounding structures
must
be shown. The site plan may be hand-drawn or drawn on a computer.
All sources used for research on each individual building
				  should be entered under the section entitled -Bibliographic Resources.' This
				  includes Sanborn maps (for all years in which that building appears), City
				  Directories, and the locations of any unusual or unpublished materials.
If Sanborn maps were made for any part of the survey area, the Consultant
				  is expected to use them in researching each building and cite them in the
				  -Bibliographic Resources" section
.
A printed photograph of the surveyed property
must
be attached to the survey form.
Photos must be printed
				  on the front of the HRI form on photo paper
(see below)
and
				  attached with archival glue, but may not be stapled to the survey form
.
				  Forms submitted without printed photos will not be accepted by the Survey
				  Manager.
Digital Photographs
At least one, clear, sharp digital image must be taken of
				  the main fa-ade of each surveyed property.
Digital images must be six megapixels or greater (2000x3000
				  pixel image at 300 dpi), and be in compliance with NPS Photo Policy standards
				  for National Register properties and National Historic Landmarks. This
				  information can be found at the following link.
http://www.nps.gov/nR/publications/bulletins/photopolicy/index.htm
Digital photographs are expected to be high-quality--not
				  blurry, washed-out, or grainy--showing the complete facade of the building or
				  the most significant part of a landscape, structure, or other resource. Digital
				  photographs that do not provide adequate representations of resources will have
				  to be retaken before the final survey will be approved by the Survey Manager.
While one digital photo is required for each structure,
				  additional photos of significant buildings may be necessary as well.
Significant outbuildings, such as carriage houses, kitchen
				  dependencies, etc. should be photographed and surveyed on a separate survey
				  form.
Copies of digital images for each surveyed property must be
				  submitted on a CD or other acceptable forms of portable media such as flash
				  drives.
Each image must be labeled with the address of the
				  property, number followed by street
1. Digital images
must be
in
				.JPEG or .TIFF formats.
2. Images
				must be organized in folders according to street name.
3. CD or portable media must be labeled with
				the Consultant's name, project name, and date (month/year) of photos. When
				multiple CDs are needed, discs should be numbered sequentially.
Printing Digital Photographs
All digital photographs are to be printed out on
				  professional quality photo paper in 4x6 format at 300 dpi and attached to the
				  HRI form using archival glue. Photographs stapled to the HRI form will not be
				  accepted by the survey manager.
Photos printed at a professional-quality photo shop are
				  preferred, but consultants who choose to print their own photos may use the
				  following ink and paper combinations, in keeping with NPS photographic
				  standards.
Paper
Ink
Epson
Premium Gloss Photo Paper
Premium Semigloss Photo Paper
Premium Luster Photo Paper
Premium Semimatte Photo Paper
UltraSmooth Fine Art Paper
Somerset Velvet
Velvet Fine Art Paper
Enhanced Matte Paper
PictureMate Photo Paper
UltraChrome pigmented inks
Claria Hi-Definition Inks
DuraBrite Ultra Pigmented Inks
Picture Mate Inks
Hewlett-Packard
Premium Plus Photo and Proofing Gloss
Premium Plus High Gloss Photo Paper
Premium Gloss Photo Paper
Premium Soft Gloss Photo Paper
Professional Satin Photo Taker
84/85 dye-based inkset
Vivera inks (95 & 97 tri-color
							 cartridges)
Kodak
Ultra Photo Premium
No. 10 Pigmented Inks
Maps:
The location of all surveyed properties
				  shall be indicated on large-scale maps keyed to the survey sequence number. All
				  maps should feature a prominent north arrow, display consistent symbology, and
				  be clearly readable whether printed in color or grayscale. For properties
				  within towns, copies of city engineering maps or the county property ownership
				  maps are normally sufficient. All other maps must be approved by the Survey
				  Manager before being submitted as the map for the survey area.
Survey Report:
A survey report shall be
				  prepared discussing the project objectives, historical research, methodology,
				  and findings. A copy of the report will be submitted in draft form for review
				  by the survey manager, Historic Preservation Division (HPD).
The final survey report (when required) will be arranged in
				  the following order:
a. Page The title
				page should include the title of the project, including the nature and location
				of the survey, the author of the report, the principal investigator(s), the
				project director, the sponsoring institution, association, or agency, and the
				date the report was prepared.
b.
Acknowledgment
: The acknowledgment of state assistance should
				be stated on the title page or on the page immediately following the title
				page.
c.
Project
				Description
: The introduction should summarize the objectives for
				conducting the intensive survey project, the scope of the project, the agencies
				involved, and the dates within which the project was accomplished. A map
				showing the location of the project must be included.
d. Chapter 1: Survey Background and
				Methodology. Explanations of how the survey project came about and of the
				procedures used to execute the work program should be included in this section.
				Items that should be discussed include the following: which organizations were
				involved in initiating the survey; who surveyed the area and how the survey was
				conducted; phases of the survey, including a description of geographic or
				political areas that contributed to the phasing; types of properties surveyed
				and the criteria for coverage; and sources that contributed to the research
				effort. Public education efforts conducted in conjunction with the project
				should be discussed. The role of any volunteer or advisory groups and the
				success of their participation should be described.
e. Chapter 2: Historical Summary or Context.
				A concise historical, cultural, and geographical background of the survey area
				should be included in this section. This should answer the following questions:
				What geographic or geologic features are unique to the area or supported its
				founding? What spurred the growth and or/development of the survey area? What
				were important events, whether national or local, that brought about change or
				decline in the area? What important people lived or did business in the area
				and why were they important? If the area has distinct geographic sub-areas, how
				and why did those sections develop and what characteristics defined each
				section? Which (if any) historically important buildings located within the
				area are now non-extant?
f.
				Chapter 3: Survey Findings. This section shall describe the character and
				distribution of the properties examined in the course of the survey project.
				For a typical architectural survey of a city or town, this section would
				include a description of the styles, types, and periods of buildings, the
				numbers or proportions of each, their relative architectural importance, and
				rates of survival. Individually important buildings should be cited. Important
				historical themes and developments (from Chapter 2) should be addressed and
				properties associated with those developments should be cited. Local historic
				district areas should be identified and described, and potential National
				Register district(s) should be noted.
The survey findings chapter of the
				survey report will normally not include a list of all surveyed properties. The
				list of surveyed properties should be attached to the report as one of the
				Appendices (typically as Appendix C).
g. Chapter 4: Survey Products and
				Documentation. This chapter must contain a description of the products of the
				survey (such as Historic Resources Inventory Forms, maps, historic context
				reports, photographic materials, and informational files) and any related
				documentation (including planning documents, designation reports, and
				bibliographies).
h. Chapter 5:
				Recommendations for Further Research, Documentation, and Registration. This
				chapter should identify additional research and survey work that should be
				done, and should include recommendations for National Register nominations,
				Historic American Buildings Survey recordation, potential National Historic
				Landmark designation, and other documentation and registration proposals. These
				recommendations should be prioritized.
i. Chapter 6: Recommendations for Resource
				Preservation. This chapter should begin with an account of the status of
				preservation interest and activity in the survey area or related to the
				surveyed properties up to the present time. It should address threats to the
				resources and make recommendations for mitigating those threats. This chapter
				should also make recommendations relating to the actions or policies of local
				governments, state or federal agencies, non-profit organizations, business
				firms, and other parties, with regard to the protection, preservation,
				development, or interpretation of historic resources in the survey area.
				Recommendations about educational or promotional activities may also be
				included.
j. Appendices. The
				following documents will normally be attached as appendices:
i. A copy of the work program.
ii. A list of any surveyed properties that
				are already listed on the National Register.
iii. A comprehensive list of all surveyed
				properties, arranged alphabetically and numerically by street address and keyed
				to the survey map. This list should only include addresses, not descriptions of
				each building.
Survey Preliminary Deadline
: If the survey
				  project involves a National Register phase, all survey material, including
				  completed inventory forms, contact sheets and photo indices, and maps, must be
				  submitted for review and comment to the Survey Manager at least one month
				  before HPD's due date for preliminary review of National Register
				  nominations.This early deadline will allow the Survey Manager to review the
				  survey and suggest corrections before the National Register nomination is
				  completed and will ensure high-quality project materials.
Public Meeting
: The HPD requires that the
				  consultant meet with interested citizens and local officials at the beginning
				  of any survey project to explain the purpose of the survey. A representative of
				  the HPD, either the Survey Manager or Regional CLG Coordinator, may also be
				  present and available to handle questions and comments. If the project includes
				  a National Register phase, HPD
requires
at least one public
				  meeting during the nomination phase of the project, but this meeting will be
				  set up by MDAH's National Register coordinator. Consultants are also required
				  to present completed National Register nominations to the scheduled meeting of
				  the Mississippi National Register Board and include a prepared PowerPoint
				  presentation of about 10 minutes summarizing the significance and character of
				  the proposed district.