Iowa Administrative Code › Agency 871 - Workforce Development Department › Chapter 25 - Benefit Payment Control › Rule 871-25.13 - Duplicate Benefit Warrants

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Undelivered warrant.
If any warrant issued in payment of
			 benefits is returned undelivered to the department by the postmaster, such
			 warrant will be canceled 90 days after the original issue date unless it can be
			 mailed to the new correct address. If a warrant remains outstanding beyond a
			 period of six months from the date of issuance after the end of the quarter in
			 which the warrant was issued, this warrant will be canceled when the department
			 receives notification from the state comptroller's office.
(2)
Canceled warrant.
On a
			 quarterly basis, the comptroller shall cause to be canceled each benefit warrant
			 which, at this time, has been outstanding six months or longer. Any individual
			 who has an outdated warrant less than five years old may contact the department
			 for assistance. The individual will be instructed to return the outdated warrant
			 to the unemployment insurance service center with a request that a duplicate
			 warrant be issued. If the outdated warrant is more than five years old,
			 miscellaneous claim Form 60-0224 should be used to request reissuance of the
			 warrant. The miscellaneous claim form shall be transmitted to the state board of
			 appeals for determination, at its regular monthly meeting, as to payment or
			 nonpayment of the warrant.
(3)
Lost and uncashed warrant.
a.
			 In the event that a warrant issued in payment of benefits is lost, stolen,
			 mutilated, destroyed, or canceled under conditions cited in subrules 25.13(1) and
			 25.13(2), the payee shall contact the department representative for assistance.
			 All information will be forwarded to the unemployment insurance service
			 center
b. The department will
			 ascertain whether the warrant has been cashed and take the following action:
(1) If the warrant has been cashed, the
			 procedure in subrule 25.13(4) of this rule shall be followed.
(2) If the warrant has not been cashed, the
			 department shall issue a stop payment order on the warrant, and a Form 68-0163,
			 Affidavit and Agreement for Issuance of Duplicate Warrant, will be mailed to the
			 individual for completion. The affidavit is a sworn statement that the original
			 warrant was not received and that the warrant will be surrendered voluntarily if
			 received by the claimant. The claimant should be warned that the warrant cannot
			 be cashed after the stop payment order is in effect.
c. The affidavit shall be personally prepared
			 in duplicate by the claimant, and the claimant's signature on the affidavit must
			 be notarized. The affidavit shall be transmitted in duplicate to the unemployment
			 insurance service center
d. The
			 department will then request that the state comptroller reissue a duplicate
			 warrant, and this warrant will be mailed to the claimant by the
			 department.
e. If the claimant should
			 cash the original warrant after the stop payment order is in place, an
			 overpayment shall be set up and possible prosecution considered, if
			 warranted.
f. If the claimant should
			 find the original warrant after the duplicate warrant has been issued, the
			 original warrant shall be sent to the unemployment insurance service
			 center