reglab/statecodes huggingface dataset:
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.203 - Reporting Election Night Results Electronically

Current through Register Vol. 47, No. 3, July 24, 2024
For all primary and general elections, the county
				  commissioner shall provide the state commissioner with an electronic results
				  file generated from the county's vote tabulation software system, if any. For
				  special elections conducted pursuant to Iowa Code section
				  69.14,
				  the county commissioner shall provide election night results in the manner
				  requested by the state commissioner.
This rule is intended to implement Iowa Code chapter
				  50.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.221 - Sample Ballots and Instructions to Voters

Current through Register Vol. 47, No. 3, July 24, 2024
Sample special paper ballots and printed instructions for
				  casting votes on special paper ballots shall be prominently displayed in each
				  polling place. Instructions shall also be displayed inside each voting booth.
				  Each special paper ballot shall also include an example of the method of
				  marking the ballot recommended by the manufacturer of the tabulating device.
				  Further instructions shall be provided to any voter who requests assistance in
				  accordance with Iowa Code section
				  49.90.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.231 - Emergency Ballot Box or Bin

Current through Register Vol. 47, No. 3, July 24, 2024
Each precinct shall be furnished with an emergency ballot box
				  or bin that is suitably equipped with a lock and key or numbered, tamperproof
				  seal. In the event of power failure or malfunction of the tabulating device,
				  voted ballots shall be deposited in the locked or sealed emergency ballot box
				  or bin. A precinct election official shall put the ballot into the emergency
				  ballot box or bin for the voter. The voted ballots so deposited may be removed
				  from the locked emergency ballot box or bin and tabulated before the polls
				  close whenever a properly functioning tabulating device becomes available, or
				  the voted ballots so deposited may be removed and counted electronically or
				  manually immediately after the polls are closed. If the ballots are counted
				  manually, the precinct election officials shall follow the requirements of
				  721-Chapter 26.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.240 - Results

Current through Register Vol. 47, No. 3, July 24, 2024
After the polls are closed and the tabulating device has
				  processed all of the ballots, including any ballots from the emergency ballot
				  box or bin, the precinct election officials shall:
(1) Unlock the tabulating device and obtain a
				paper printout showing the votes cast for each candidate and public
				measure.
(2) Fasten the paper
				printout to the official tally sheet.
(3) Unlock or remove the seal on the ballot
				box or bin containing ballots with write-in votes and open it. The precinct
				officials shall remove the ballots and manually count the write-in votes as
				required by 721-Chapter 26. The officials shall record the write-in votes in
				the tally list. A single tally list is sufficient for use when tabulating
				write-in votes.
(4) Seal all
				ballots in a transfer case to be returned to the commissioner in accordance
				with Iowa Code section 50.12.
(5)
				It is not necessary for the precinct officials to separate primary election
				ballots by political party.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.241 - Electronic Transmission of Election Results

Current through Register Vol. 47, No. 3, July 24, 2024
If the equipment includes a modem for the electronic
				  transmission of election results, the precinct officials may transmit the
				  results after a printed copy has been made. If the voting system includes a
				  data card, cartridge or other small device that contains an electronic copy of
				  the election results, the precinct chairperson shall secure the device and
				  ensure its safe delivery to the commissioner.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.250 - Absentee Voting Instructions

Current through Register Vol. 47, No. 3, July 24, 2024
Printed instructions shall be included with the ballot or
				  ballots given to or mailed to each absentee voter. Written instructions to the
				  voter shall be sent with every absentee ballot. For federal elections, the
				  commissioner shall use only the instructions provided by the state
				  commissioner.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.260 - Specific Precinct Count Systems

Current through Register Vol. 47, No. 3, July 24, 2024
Additional rules are provided for each voting system approved
				  for use in Iowa. The requirements in rules
				  721-22.261
				  (52) through
				  721-22.265
				  (52) apply only to the voting systems indicated and are in addition to the
				  general provisions set forth in rules
				  721-22.200 (52) through
				  721-22.250
				  (52).
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.261 - Election Systems & Software Voting Systems-preparation and Use in Elections

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Security.
The commissioner shall have a written security plan
				for the voting system. Access to equipment, programs and passwords shall be
				limited to those persons authorized in writing by the commissioner. The
				security plan shall be reviewed at least annually.
a. Passwords used at the polling places on
				election day shall be changed for each election.
b. The control key for the precinct automatic
				tabulators shall be in the possession of the precinct chairperson on election
				day.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.262 - Premier Election Solutions' Accuvote Os and Accuvote Osx Precinct Count Devices

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Security.
The commissioner shall have a written security plan
				for the voting system. Access to voting equipment, programs and passwords shall
				be limited to those persons authorized in writing by the commissioner. The
				security plan shall be reviewed at least annually.
a. Passwords used at polling places shall be
				changed for each election.
b. For
				each election, the precinct chairperson shall be responsible for the custody
				and security of the control card and ballot box keys and the security of the
				voting system.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.263 - Automark Voter Assist Terminal (VAT)

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Acceptance testing.
Upon receipt of the equipment from the
				vendor, the commissioner shall subject each AutoMARK VAT to an acceptance test.
				The test shall be in addition to any testing provided by the vendor and shall
				include a demonstration of all functionalities of the device.
(2)
Audio ballot
				preparation.
Each candidate shall have the opportunity to provide a
				record of the proper pronunciation of the candidate's name. The same voice
				shall be used for recording the entire ballot including instructions, office
				titles, candidate names and the full text of all public measures.
(3)
Preelection testing.
Each AutoMARK VAT shall be tested before each election in which it will be
				used. The commissioner may use the AutoMARK VAT to prepare some ballots for
				test decks required by rule 721-22.42(52). In addition, the commissioner shall:
a. Perform the test ballot print, then review
				the ballot to be sure that all ovals are darkened and the appropriate names are
				printed on each line.
b. Calibrate
				the touchscreen.
c. Select, then
				deselect each voting position in each race.
d. Verify that the overvote and undervote
				functions are programmed correctly.
e. Test the write-in function for each office
				on one ballot, and test all of the letters in the alphabet.
f. Use the audio ballot function to mark one
				ballot.
g. Tabulate the marked
				ballots from this test on the appropriate optical scanner.
h. Ensure that the AutoMARK VAT is available
				for demonstration at public tests.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.264 - Unisyn Openelect Ovo Unit-preparation and Use in Elections

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Security.
The
				commissioner shall have a written security plan for the voting system. Access
				to equipment, programs and passwords shall be limited to those persons
				authorized in writing by the commissioner. The security plan shall be reviewed
				at least annually.
a. Passwords used at the
				polling places on election day shall be changed for each election.
b. For each election, the precinct
				chairperson shall be responsible for the custody and security of the keys for
				the voting equipment, the ballot boxes and the security of the voting system on
				election day.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.265 - Unisyn Openelect Ovi Unit

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Acceptance testing.
Upon receipt of the equipment from the
				vendor, the commissioner shall subject each OVI unit to an acceptance test. The
				test shall be in addition to any testing provided by the vendor and shall
				include a demonstration of the functionalities of the device.
(2)
Audio ballot
				preparation.
Each candidate shall have an opportunity to provide a
				record of the proper pronunciation of the candidate's name. The same voice
				shall be used for recording the entire ballot including instructions, office
				titles, candidate names and the full text of all public measures.
(3)
Timeout value.
The OVI
				timeout value shall be set to 600 seconds. Precinct election officials shall
				monitor the use of the OVI unit to ensure that voting sessions are not
				automatically terminated due to inactivity. If a voter abandons a voting
				session initiated on the OVI unit without printing a ballot, the two precinct
				election officials designated to assist voters shall print the ballot without
				reviewing it or making any changes to the voter's choices before the OVI unit
				times out due to inactivity, enclose the ballot in a secrecy folder, and
				immediately deposit the ballot in the tabulating device.
(4)
Preelection testing.
Each OVI unit shall be tested before each election in which it will be used.
				The commissioner must use the OVI unit to prepare some ballots for the test
				decks as required by paragraph 22.42(1)
"d. "
In addition, the
				commissioner shall verify that:
a. The vote
				response fields on the screen align with the candidate names or
				choices.
b. All contests and
				candidates appear on the screen for each precinct.
c. All contests and candidates are included
				in the audio ballot for each precinct.
d. All voting positions in each race can be
				selected, then deselected, using the touchscreen and the keypad.
e. Selections on the printed ballots
				accurately reflect the voter's choices.
f.Overvote and undervote functions are
				programmed correctly.
g. The
				write-in function for each office is working correctly. All letters in the
				alphabet must be tested.
h. There
				is enough paper on the paper roll to print a minimum of ten ballots for the
				election in which the OVI unit is being used.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.266 - Dominion Democracy Suite Voting Systems-preparation and Use in Elections

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Security.
The
				commissioner shall have a written security plan for the voting system. Access
				to equipment, programs and passwords shall be limited to those persons
				authorized in writing by the commissioner. The security plan shall be reviewed
				at least annually.
a. Passwords used at the
				polling places on election day shall be changed for each election.
b. For each election, the precinct
				chairperson shall be responsible for the custody and security of the keys for
				the voting equipment and the ballot boxes and the security of the voting system
				on election day.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.340 - Processing

Current through Register Vol. 47, No. 3, July 24, 2024
All scanners used to tabulate absentee and provisional
				  ballots shall be configured to sort blank ballots and ballots containing marks
				  in write-in vote targets for review by the resolution board. The scanners shall
				  not be configured to sort ballots with overvotes. However, if it is not
				  possible to configure the scanners used to count absentee ballots differently
				  from those used at the polling places, the person operating the scanner shall
				  override the scanner and accept overvoted ballots as they are processed. The
				  resolution board shall follow the requirements of 721-subrule 26.2(2). The
				  commissioner shall provide the resolution board with a copy of 721-Chapter 26,
				  "Counting Votes."
This rule is intended to implement Iowa Code section
				  52.33
				  as amended by 2007 Iowa Acts, Senate File 369, section 9.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.341 - Reporting Results From Absentee Ballots and Provisional Ballots

Current through Register Vol. 47, No. 3, July 24, 2024
Absentee and provisional ballot results shall be reported as
				  a single precinct as required by subrule 22.102 (7).
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.342 - Tally List for Absentee and Special Voters Precinct

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Write-in votes shall be reported on a
				separate tally sheet which provides a column for the names of offices, a column
				for the names of persons receiving votes, space to tally the votes received,
				and a column in which to report the total number of votes cast for each person.
				In tally lists provided for primary elections, separate pages shall be provided
				to tally the write-in votes for each political party. Each member of the board
				who participated in the count shall attest to each tally sheet for write-in
				votes.
(2) The officials shall
				certify the procedures followed. The certification shall be in substantially
				the following form:
Absentee and Special Voters Tally Certificate
_________________County
We, the undersigned officials of the Absentee and Special
				  Voters Precinct for this county, do hereby certify that all ballots delivered
				  to the Board for this election were tabulated as shown in the attached
				  report.
We further certify that a record of any write-in votes or
				  other votes manually counted pursuant to Iowa Code chapter 52 is included in
				  this Tally List, and that the numbers entered in the column headed "Total
				  Votes" are the correct totals of all votes manually counted by us.
Signed at___________________________on _____/_____
				  /_______,_____:_____a.m./p.m.
[signatures of officials]
1.____________________
2. _________________________(etc.)
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.343 - Counting Absentee Ballots on the Day Before the General Election

Current through Register Vol. 47, No. 3, July 24, 2024
When absentee ballots are tabulated on the day before the
				  election as permitted or required by Iowa Code section
				  53.23
				  as amended by 2009 Iowa Acts, House File 670, the absentee and special voters
				  precinct board and county commissioner shall implement the following security
				  precautions:
(1)
Seal and
				label voted ballot envelopes or other containers with date of
				tabulation.
The precinct election officials shall seal all ballots
				tabulated on the day before the election in a voted ballot envelope or other
				container labeled with the date of tabulation. The precinct election officials
				shall seal and sign the envelope or other container in a manner that will make
				it evident if the envelope or other container is opened.
(2)
Ensure secure storage of all
				ballots.
Before adjourning for the day, the precinct election
				officials shall transfer custody of all absentee ballots to the commissioner.
				The commissioner shall ensure all absentee ballots are stored in a secure
				location until tabulation is resumed on election day.
(3)
Ensure memory card
				security.
Before the absentee and special voters precinct board
				adjourns for the day, the memory card used in the tabulator(s) on the day
				before the election shall be secured by the precinct election officials in one
				of the following ways:
a. The memory card may
				be left in the tabulator when a tamper-evident seal is affixed over the memory
				card in a manner that will make it evident if the seal is removed.
b. The memory card may be removed from the
				tabulator and placed in an envelope. The precinct election officials shall seal
				the envelope in a manner that will make it evident if the envelope is
				opened.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.600 - Revolving Loan Fund

Current through Register Vol. 47, No. 3, July 24, 2024
The purpose of this rule is to establish an e-poll book and
				  polling place modernization panel to review applications submitted to the state
				  commissioner for distribution of moneys from the revolving loan fund created by
				  2017 Iowa Acts, House File 516, section 37, to be codified at Iowa Code section
				  47.11.
(1) Definitions.
"E-poll book"
is as defined in rule
				  721-22.1(52).
"Vendor, "
for purposes of this rule, means
				  a person or representative of a person developing, offering, or supporting an
				  e-poll book.
(2) In order
				to ensure that the public funds in this rule are used responsibly and
				efficiently, this rule creates a panel consisting of designees of the state
				commissioner of elections, the state auditor, and the director of the
				department of management. Attendance by two of the three members constitutes a
				quorum. The panel shall conform to the party and gender balance requirements of
				Iowa Code sections
				69.16
				and
				69.16A.
(3) The state commissioner shall convene the
				panel whenever necessary to review loan applications received from county
				commissioners requesting moneys from the fund.
(4) The state commissioner may convene the
				panel to review proposed expenditures for updating technology standards for
				elections. If the state commissioner determines that there is an urgent need
				that an expenditure of moneys from the fund be used to update technology
				standards, the state commissioner may spend the moneys without convening the
				panel. In such instance, the state commissioner shall report that expenditure
				at the next meeting of the panel.
(5) The panel shall create guidelines for
				loaning moneys from the fund to county commissioners for the updating of
				polling place technology. The guidelines shall be published on the state
				commissioner's website.
(6) Before
				distributing or loaning funds, the panel shall consider the published
				guidelines, but may take additional factors into consideration. The panel shall
				not waive any information technology security standards, but may waive other
				requirements. A majority vote of the panel members present is sufficient to
				approve funding.
(7) Before any
				funds from the revolving loan fund are provided for the acquisition of e-poll
				books, the e-poll book system shall conform to the security requirements within
				this chapter.
This rule is intended to implement 2017 Iowa Acts, House File
				  516, section 37.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.601 - Operational Features of E-poll Books

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Definitions.
"E-poll book"
is as defined in rule
				  721-22.1(52).
"Vendor, "
for purposes of this rule, means
				  a person or representative of a person developing, offering, or supporting an
				  e-poll book.
(2)
Operational features.
When assessing applications for funding
				from the revolving loan fund established by 2017 Iowa Acts, House File 516,
				section 37, as implemented in rule 721-22.600 (47), the e-poll book and polling
				place modernization panel shall consider whether the e-poll book sought
				includes the operational features described in this subrule. Commissioners
				using only county funds for the purchase of e-poll book systems are not subject
				to the operational features described below, but are subject to all of the
				security requirements set forth in rule 721-22.602 (47). The panel shall
				consider:
a. Whether the e-poll book is able
				to accept a secure data file that imports voter registration data into the
				e-poll book application from the statewide voter registration system. This
				requirement may not be waived by the panel.
b. Whether the e-poll book is able to
				securely export data files that can be imported into the statewide voter
				registration system, including a file to update the voter activity portion of
				the statewide voter registration system.
c. Whether the e-poll book is able to scan
				the barcodes of driver's licenses, DOT-issued nonoperator identification cards,
				and the voter identification card issued pursuant to 2017 Iowa Acts, House File
				516, section 18, to be codified at Iowa Code section
				48A.10A.
d. Whether the e-poll book is able to verify
				the voter against the felon database.
e. Whether the e-poll book is able to
				process, record, and export the complete range of possible voter registration
				updates available to voters under Iowa law. The state commissioner shall
				maintain a form that lists the possible updates that are required by this
				subrule.
f. Whether the e-poll
				book is able to complete and print the following forms:
(1) State of Iowa Official Voter Registration
				Form.
(2) Election Day Voter
				Registration Form, including Voter's Oath and Attester's Oath, if
				applicable.
(3) Provisional Ballot
				Form, including the State of Iowa Official Voter Registration Form and
				Statement to Person Casting a Provisional Ballot.
(4) Challenger's Statement.
(5) Affidavit of Voter Requesting
				Assistance.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 22 - Voting Systems and Electronic Poll Books › Rule 721-22.602 - Security Features of E-poll Books

Current through Register Vol. 47, No. 3, July 24, 2024
All e-poll book systems in use in this state, including
				  those funded by county moneys, shall conform to the following security
				  standards.
(1)
Definitions.
"E-poll book"
is as defined in rule
				  721-22.1(47).
"Secure, "
for purposes of this rule, means
				  "encryption" as defined by Iowa Code section 715C. 1(5).
"Vendor, "
for purposes of this rule, means
				  a person or representative of a person developing, offering, or supporting an
				  e-poll book.
(2)
Encryption of data at rest.
The e-poll book system shall
				ensure that all voter data is encrypted at rest. "Encrypted at rest" includes
				encryption of the whole hard drive, database, application data deemed
				confidential, and removable media. The data encryption keys shall be stored
				separately from the e-poll book hardware and software.
(3)
Encryption of data in
				transit.
The e-poll book system shall ensure that all voter data is
				encrypted in transit via secure transfer protocols.
(4)
Security updates.
The
				commissioner shall ensure that the computer maintains the most recent security
				updates available for the computer's operating system. The vendor shall ensure
				that the e-poll book software remains compatible with all security updates
				issued for the computer's operating system. An e-poll book system in use in
				Iowa shall not be installed on an operating system that is no longer supported
				by the developer.
(5)
Authentication.
Every e-poll book system shall require
				authentication to the operating system and to the e-poll book application
				separately through a minimum of a username-password combination. A commissioner
				shall use a unique username-password combination for each precinct.
(6)
Decommissioning.
At the
				time of decommissioning, the hard drive from the computer shall be destroyed by
				the owner of the hardware. This shall occur before the commissioner or vendor
				resells, gifts, repurposes, or otherwise disposes of the equipment. A record of
				the destruction shall be kept by the owner.
(7)
Notification.
A vendor
				upon offering a new e-poll book platform, or upon making a change to the
				security features of an existing e-poll book, shall notify the state
				commissioner of the encryption and authentication standards utilized.
This rule is intended to implement 2017 Iowa Acts, House File
				  516, section 37.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.1 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
"Agency "
means a voter registration agency
				  as defined in Iowa Code section 48A. 19 and the offices of each county
				  auditor.
"Applicant"
means a person who is provided
				  an application for services or assistance by a voter registration agency. This
				  includes persons who have been accepted for services or assistance and who are
				  submitting change of address notices or applications for renewal or
				  recertification. The term also includes a person who has submitted an
				  application for services or assistance and whose application has been rejected
				  by the agency.
"Application "
means the forms used to
				  request services or assistance from a voter registration agency and which are
				  used to determine eligibility. If no written form is required or used,
				  "application" means the act of requesting services or assistance.
"Recertification "
means a process initiated
				  by the agency to reevaluate the applicant's qualifications for services or
				  assistance. This does not include regular reports by applicants to show
				  continuing eligibility or compliance with agency requirements.
"Renewal"
means the process of applying to
				  continue to receive services or assistance from an agency after the prescribed
				  time of service has passed.
"Service or assistance "
means a government
				  benefit or service other than voter registration for which application is made
				  to an agency.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.2 - Registration Forms

Current through Register Vol. 47, No. 3, July 24, 2024
The use of electronic registration records and combined forms
				  for voter registration and for application for services is encouraged. These
				  forms shall be approved by the voter registration commission. Otherwise, the
				  Iowa mail registration form shall be used. Agencies, such as military
				  recruiting offices, which serve a substantial number of applicants who live
				  outside the state of Iowa shall keep a supply of the Election Assistance
				  Commission's national registration form.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.3 - Declination Forms

Current through Register Vol. 47, No. 3, July 24, 2024
The oiler of voter registration shall include a declination
				  form in substantially the following form:
STATE OF IOWA
Voter Registration Information
You can apply to register to vote when you apply for
				  assistance. This agency is required to offer you the chance to register to
				  vote.
Registration Rules-You must be registered
				  before you can vote in an election.
To register to vote in Iowa you must-
* be a citizen of the United States
* be a resident of Iowa
* be at least 17 years old (you must be 18 years old by
				  election day to vote)
* not have been convicted of a felony (or have had your
				  rights restored)
* not currently be judged "mentally incompetent" by a
				  court
* give up the right to vote in any other place.
Help: If you would like help in filling out the voter
				  registration form, we will help you. The decision whether to seek or accept
				  help is yours. You may fill out the application form in private.
Benefits: Applying to register or declining to register to
				  vote will not affect the amount of assistance that you will be provided by this
				  agency.
Privacy: If you register to vote, the name of the office
				  where you turn in the form will be kept private. If you do
not
register to vote, this fact will be kept private.
				  This information will be used only for voter registration purposes.
Complaints: If you believe that someone has interfered with
				  your right to
* register or to decline to register to vote,
* privacy in deciding whether to register,
* privacy in applying to register to vote,
* choose your own political party or other political
				  preference, you may file a complaint with:
Voter Registration Commission
Office of the Secretary of State
Lucas State Office Building
Des Moines, Iowa 50319
Telephone: (515)281-0145
If you are not registered to vote where you live now,
				  would you like to apply to register to vote here today?
[]
Yes,
I want to register to vote.
[]
No,
I do not want to register to vote.
If you do not check either box, you will be considered to
				  have decided not to register to vote at this time.
Sign here: X___________________________
Print your name:________________________
				  Date:_________________________________
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.4 - Electronic Declination Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The
				agency may offer the opportunity to register to vote orally and record the
				applicant's responses electronically. The agency shall ask each applicant the
				following questions:
"Did you receive a copy of the Voter Registration Information
				  brochure?" If the applicant has not received it, the agency shall provide the
				  applicant with a copy of the brochure and shall review it with the applicant.
				  Then the applicant shall be asked the following question:
"If you are not registered to vote where you live now, would
				  you like to apply to register to vote here today?" (The applicant may answer
				  yes or no. If the applicant does not answer, the applicant shall be presumed to
				  have declined to register to vote.)
(2) The agency shall track the results of its
				voter registration activities in a form prescribed by the secretary of state's
				office. The agency shall report those totals in the prescribed format to the
				elections division of the secretary of state's office.
(3) The secretary of state's office shall
				make the information available upon request.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.5 - Retention and Storage of Declination Forms

Current through Register Vol. 47, No. 3, July 24, 2024
Declination forms shall be retained by the agency receiving
				  them for 22 months after the next general election following receipt of the
				  form. Declination forms signed during the ten days before a general election,
				  when registration is closed, shall be retained for 22 months after the general
				  election to be held in two years. The forms shall be stored in a secure
				  location where the safety and confidentiality of the records can be protected.
				  If the applicant's responses are stored electronically, the declination record
				  shall be retained by the agency for the same period of time required for paper
				  declination forms. The secretary of state's office shall maintain on its Web
				  site a schedule for disposal of declination forms.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.6 - Distribution of Voter Registration Forms

Current through Register Vol. 47, No. 3, July 24, 2024
All persons, except those exempted by rule
				  721-23.10
				  (48A), who receive an application for services or assistance from a designated
				  voter registration agency shall be given, along with the application, a voter
				  registration form and the declination form described in rule
				  721-23.3
				  (48A).
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.7 - Applications, Recertifications, Renewals and Changes of Address Received From Applicant Representatives

Current through Register Vol. 47, No. 3, July 24, 2024
Agencies which permit applicants to be represented by another
				  person shall offer the opportunity to register to vote to each applicant. The
				  declination form and registration form shall be given to the applicant's
				  representative. If the applicant registers to vote, the applicant shall sign
				  the form. The declination form and registration form shall be returned to the
				  agency.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.8 - Recertification and Renewal Applications

Current through Register Vol. 47, No. 3, July 24, 2024
Applicants who apply in person for recertification and
				  renewal of agency services or assistance shall be offered the opportunity to
				  register to vote in the same way the offer is made to applicants making initial
				  applications for services or assistance.
If the agency accepts recertification and renewal
				  applications by telephone or by mail, the agency shall mail the applicant the
				  declination form and a voter registration form.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.9 - Change of Address Notices

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
In
				person.
The agency shall offer the opportunity to register to vote to
				each applicant who submits a change of address notice in person. The applicant
				shall be provided with the declination form and the voter registration
				form.
(2)
By
				telephone.
Agencies are strongly urged to offer the opportunity to
				register to vote to applicants who submit changes of address by telephone. The
				applicant may be asked whether the change of address is intended for voter
				registration purposes. If the applicant says yes, the applicant shall be mailed
				a voter registration form.
(3)
By mail.
Change of address forms provided by the agency shall
				include the declination form and a voter registration form. If the change of
				address is reported without the use of the form, the agency shall provide the
				applicant with a written verification of the reported change of address which
				instructs the applicant how to obtain a voter registration form.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.10 - Ineligible Applicants

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Ineligible minor applicants.
An agency that has applicants who
				are ineligible to vote because they are minors shall not offer an opportunity
				to register to vote to applicants who the agency has validated are under the
				age of 17. The agency must still offer information about voter registration to
				all applicants.
(2)
All
				other ineligible applicants.
Except for those applicants specifically
				described in subrule 23.10(1), the opportunity to register to vote must be
				offered to every applicant. The applicant, not the agency, is responsible for
				determining the applicant's eligibility to register to vote. The agency shall
				accept a registration form even if it is submitted by an applicant the agency
				believes to be ineligible to register to vote.
Applicants who are not accepted for services or assistance by
				  an agency shall be offered the opportunity to register to vote. Even if the
				  applicant will not receive services or assistance from the agency, voter
				  registration forms shall be processed and transmitted not later than the final
				  working day of the week to the appropriate county commissioner of elections as
				  required by Iowa Code section
				  48A.21.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 23 - Voter Registration in State Agencies › Rule 721-23.11 - Other Voter Registration Agencies

Current through Register Vol. 47, No. 3, July 24, 2024
The offices of all Iowa county auditors shall provide voter
				  registration services to applicants for services, such as licenses issued by
				  the auditor's office. These offices are required to provide declination forms
				  to each person who is offered the opportunity to register to vote when applying
				  for services at the auditor's office.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 24 - Unofficial Canvass of Votes › Rule 721-24.1 - Unofficial Canvass

Current through Register Vol. 47, No. 3, July 24, 2024
The state commissioner of elections, in cooperation with the
				  county commissioners of elections, shall conduct an unofficial canvass of
				  election results after the closing of the polls on the day of a general
				  election. The unofficial canvass shall report election results for national
				  offices, statewide offices, the office of state representative, the office of
				  state senator, and other offices or public measures at the discretion of the
				  state commissioner. The purpose of the unofficial canvass is to provide the
				  public with a convenient source of general election results before the official
				  canvass.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 24 - Unofficial Canvass of Votes › Rule 721-24.2 - Duties of the County Commissioner of Elections

Current through Register Vol. 47, No. 3, July 24, 2024
The county commissioner of elections shall provide election
				  results to the state commissioner after all precincts have reported election
				  results to the county commissioner, and before the closing of the office as
				  provided in Iowa Code section
				  50.11.
				  If the county commissioner determiners that all precincts will not report
				  election results, the county commissioner shall report the most complete
				  results available before the closing of the office as provided in Iowa Code
				  section
				  50.11.
				  The county commissioner shall specify the number of precincts included in the
				  report to the state commissioner.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 24 - Unofficial Canvass of Votes › Rule 721-24.3 - Duties of the State Commissioner of Elections

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Before the general election, the state
				commissioner of elections shall provide a form and instructions for reporting
				unofficial election results.
(2)
				The state commissioner shall tabulate unofficial election results, as the
				results are received from the county commissioners of elections, and shall make
				available to the public periodic reports of the results.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 25 - Election Administration-administrative Complaint Procedure › Rule 721-25.1 - General Provisions

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Scope
				of jurisdiction.
The administrative complaint procedure set forth in
				this chapter is established to comply with Title IV, Section 402, of the Help
				America Vote Act of 2002, Public Law 107-252,
				42
				U.S.C. 15512. The procedure is available to
				any person who believes that a violation of any provision of Title III of the
				Help America Vote Act of 2002, Public Law 107-252,
				42
				U.S.C. 15481 -
				15485, has occurred,
				is occurring, or is about to occur in connection with a federal
				election.
(2)
Timely
				resolution.
A final determination with respect to a complaint shall be
				issued within 90 days of the date the complaint is filed with the state
				commissioner of elections, unless the complainant consents to a longer period
				for making such determination. If a determination is not issued within this
				90-day period and the complainant does not agree to allow a longer period for
				making the determination, the complaint shall be resolved within 60 days
				pursuant to the alternate dispute resolution procedure established in rule
				721-25.34(17A).
(3)
Definitions.
For purposes of this chapter, the following terms
				shall have the following meanings:
"Complainant"
means the person who files a
				  complaint under this chapter.
"Federal election "
means a primary or
				  general election at which a federal office appears on the ballot.
"Party"
means the complainant, respondent,
				  and any other person or persons allowed by the presiding officer to intervene
				  in pending complaint proceedings.
"Presiding officer"
means the state
				  commissioner of elections or an alternate decision maker designated pursuant to
				  rule
				  721-25.7
				  (17A,39A,47).
"Respondent"
means any state or local
				  election official whose actions are asserted, in a complaint under this
				  chapter, to be in violation of Title III.
"State or local election official"
means the
				  state commissioner of elections, any county commissioner of elections, or any
				  person employed or appointed by either the state commissioner of elections or a
				  county commissioner of elections whose responsibilities include or directly
				  relate to the administration of any federal election.
"Title III"
means Title III of the Help
				  America Vote Act of 2002, Public Law 107-252, codified at
				  42
				  United States Code 15481 -
				  15485.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 25 - Election Administration-administrative Complaint Procedure › Rule 721-25.2 - Form of Complaint

Current through Register Vol. 47, No. 3, July 24, 2024
This complaint procedure is limited to allegations of
				  violations of Title III in a federal election. Any person who believes that
				  there is a violation of any provision of Title III, including a violation which
				  has occurred, is occurring, or is about to occur, by any state or local
				  election official may file a complaint under this chapter. The complainant may
				  either submit a complaint on a form provided by the state commissioner of
				  elections or in any other form that complies with this rule. All complaints
				  shall be in writing, signed and notarized, and be sworn under oath. The
				  complaint must identify the complainant by name and mailing address and include
				  a clear and concise description of the alleged violation that is sufficiently
				  detailed to apprise both the respondent and the presiding officer of the nature
				  of the alleged violation. The complainant shall provide copies of any written
				  documentation supporting the allegations set forth in the complaint as
				  attachments to the complaint.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 25 - Election Administration-administrative Complaint Procedure › Rule 721-25.3 - Filing, Service, and Initial Review of Complaint

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Filing.
The complaint
				shall be filed with the state commissioner of elections and shall be
				accompanied by adequate proof of service of the complaint, as required by
				subrule 25.3(2).
(2)
Service.
Service of a complaint upon each respondent shall be
				made by personal service as in civil actions, by restricted certified mail,
				return receipt requested, or by the acceptance of service by the respondent or
				the respondent's duly authorized legal representative.
(3)
Initial review of
				complaint.
a. The director of
				elections within the office of the state commissioner of elections shall
				examine each complaint to determine whether it falls within the jurisdiction of
				these rules and may reject it if:
(1) It is
				not signed, notarized, or sworn under oath;
(2) It does not identify the complainant or
				include an adequate mailing address;
(3) It does not, on its face, allege a
				violation of Title III with regard to a federal election; or
(4) More than 90 days have elapsed since the
				final certification of the results of the federal election at issue.
Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 25 - Election Administration-administrative Complaint Procedure › Rule 721-25.4 - Notice of Proceedings

Current through Register Vol. 47, No. 3, July 24, 2024
Upon receipt of a complaint from the director of elections,
				  the presiding officer shall establish a schedule under which the complainant
				  and respondent(s), as well as any other interested persons, may file any
				  written submissions or documentary evidence concerning the complaint and under
				  which a hearing on the complaint will be conducted, if requested. The presiding
				  officer shall serve notice of the proceeding upon the complainant and the
				  respondent(s). The notice shall include:
1. A statement of the legal authority and
				jurisdiction under which the proceeding is being conducted;
2. A reference to the particular section or
				sections of Title III which are involved;
3. A reference to the procedural rules
				governing conduct of the proceeding;
4. A short and plain statement of the matters
				asserted in the complaint;
5.
				Identification of all parties or known representatives of parties;
6. The deadline for submission of an answer
				by the respondent(s) or written documentation by any interested
				persons;
7. The deadline by which
				either party may request an evidentiary hearing; and
8. Any other information deemed
				appropriate.