Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 6 - Workforce Education Policies › Appendix 9-6-F - MONITORING INSTRUMENT

Current through June 25, 2024
WORKFORCE PROJECT MONITORING
The Mississippi Community College Board' monitoring team has
				organized a schedule for monitoring Workforce Development Projects for each
				fiscal year. The team will randomly select projects to review.
The monitoring team has the discretion and authority to review
				all reimbursements associated with any project when financial discrepancies are
				uncovered in an individual reimbursement. If the monitor observes a pattern of
				financial discrepancies by a project manager in more than one reimbursement,
				the monitor at his/her discretion has the option to review all reimbursements
				in all projects written by the project manager in question.
The monitor at his/her discretion reserve the right to conduct
				a 100% monitoring review of all projects by all fifteen community colleges at
				least once every five years. This means three colleges will be monitored 100%
				in a rotating five year cycle annually. The monitoring process includes
				reviewing the following:
1.
			 Commodities invoice matching reimbursement requests.
2. Documentation of how expendable
			 commodities are tracked.
3.
			 Equipment invoices matching reimbursement requests.
4. Contractual service agreements with
			 instructors.
5. Evaluations of
			 training by students/trainees.
6.
			 Class sign-in sheets.
7.
			 Demographic information on trainees.
8. Class attendance sheets (dated and signed
			 by instructor).
9. Written
			 documentation monitoring the project (including the instructor's evaluation by
			 local workforce staff and supporting quality assurance documentation). This
			 documentation must be on all instructors that are employed by the college and
			 10% of the instructors hired by the industry. This documentation must be signed
			 and dated by staff.
10. Request for
			 reimbursement matching the instructor's training hours, rate of pay per hour
			 and fringe benefits (including preparation time and assessment
			 hours).
11. Copy of the project
			 plus modifications and reimbursement documents.
12. A copy of the Memorandum of Agreement
			 between the business/industry and the community college.
13. Site visit of a local industry in the
			 community college district for customer satisfaction feedback (optional to
			 monitor).
14. Documentation of
			 travel expenditures.
15.
			 Documentation of instructional quality.
WORKFORCE PROJECT MONITORING INSTRUMENT
Community or Junior
				College________________________________
Workforce Center Director
				______________Date______________________
Number & Types of Projects Reviewed: Workforce___________
				Basic Skills___________________
Advanced_________________ SNAP/TANF___________ Short-Term
				Adult_________________
CRC______________ Challenge_____________
				Accountability_____________________
Planning Section
1. Have the workforce development center and
			 local district council developed a strategic plan and is it on file with the
			 MCCB? Yes___________ No___________
A. Is the
			 workforce center using the strategic plan to offer training? Yes____________
			 No___________
B. Does the plan
			 address short and long term goals and objectives in line with the stated
			 mission and vision statements? Yes__________ No____________
C. Are copies of the plan available for
			 review? Yes__________ No_____________