Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 1 › Chapter 3 - SOURCE SELECTION AND CONTRACT FORMATION › Section 27-1-3-202 - COMPETITIVE SEALED BIDDING

Current through June 25, 2024
3-202.01
General Provisions
(a)
Conditions for Use:
Contracts shall be awarded by competitive
				sealed bidding when a determination is made that this method is the best suited
				for a particular service.
(b)
Invitation for Bid:
An Invitation for Bid shall be issued and
				shall include a purchase description and all contractual terms and conditions
				applicable to the procurement.
(c)
Public Notice:
When the amount of the contract is anticipated to
				be more than $100,000, public notice must be given in accordance with Section
				3-202.06.
(d)
Bid
				Opening:
Bids shall be opened publicly in the presence of one of more
				witnesses at the time and place designated in the Invitation for Bid. The name
				of each bidder shall be recorded. The amount of each bid and such other
				relevant information as may be specified by regulation may be recorded; the
				record and each bid shall be open to public inspection as provided in Section
				1-301.01 (Release of Information Regarding Bid Results).
(e)
Bid Acceptance and Bid
				Evaluation:
Bids shall be unconditionally accepted without alteration or
				correction, except as authorized in these regulations. Bids shall be evaluated
				based on the requirements set forth in the Invitation for Bid, which may
				include criteria to determine acceptability such as inspection, testing,
				quality, workmanship, delivery, and suitability for a particular purpose. Those
				criteria that will affect the bid price and be considered in evaluation for
				award shall be objectively measurable where possible. The Invitation for Bid
				shall set forth the evaluation criteria to be used. No criteria may be used in
				an evaluation that is not set forth in the Invitation for Bid.
(f)
Correction or Withdrawal of Bids;
				Cancellation of Awards:
Correction or withdrawal of inadvertently
				erroneous bids (before or after award), or cancellation of awards or contracts
				based on erroneous bids shall be permitted in accordance with these
				regulations. After bid opening, no changes in bid prices or other provisions of
				bids prejudicial to the interest of the State or fair competition shall be
				permitted. Except as otherwise provided herein, all decisions to permit the
				correction or withdrawal of bids or to cancel awards or contracts based on bid
				mistakes shall be supported by written determination made by the Agency Head
				with the approval of the PSCRB.
(g)
Award:
The contract shall be
				awarded with reasonable promptness by written notice to the lowest responsible
				bidder whose bid meets the requirements and criteria set forth in the
				Invitation for Bid.
(h)
Multi-Step Sealed Bidding:
When it is considered impractical to
				initially prepare a purchase description to support an award based on price, an
				Invitation for Bid may be issued requesting the submission of unpriced offers
				to be followed by an Invitation for Bid limited to those bidders whose offers
				have been qualified under the criteria set forth in the first solicitation.