reglab/statecodes huggingface dataset:
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 8 - TRAINING AND CAREER DEVELOPMENT › Section 1-8-6 - Leadership training programs

Current through Register Vol. 43, No. 28, July 11, 2024
Each appointing authority shall develop and maintain a
				leadership program to provide supervisory training of an appropriate scope for
				each employee appointed to a supervisory position and for each employee
				currently working in a supervisory position in the agency. Each appointing
				authority shall provide access to training and opportunities for continuing
				education and development for each employee in a supervisory position. This
				regulation shall be effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-1 - Hours of work

Current through Register Vol. 43, No. 28, July 11, 2024
(a) The standard
			 workweek for each full-time employee shall be 40 hours during a given seven-day
			 workweek.
Hours; Leaves; Employee-Management Relations
(b)
(1) Any
			 agency head may submit a request for a deviation from the standard workweek in
			 subsection (a) for particular classes of employees in writing to the director.
			 Any such deviation shall be subject to approval by the secretary upon
			 recommendation of the director.
(2) Appointing authorities shall not be
			 required to designate a deviation from the standard workweek established in
			 paragraph (1) of this subsection for exempt positions.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-2 - Holidays

Current through Register Vol. 43, No. 28, July 11, 2024
(a) The following
			 days shall be legal holidays for the state service: New Year's Day, Memorial
			 Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, and
			 Christmas Day. When one of these legal holidays falls on a Saturday, the
			 preceding Friday shall be the officially observed holiday for state employees.
			 When one of these legal holidays falls on a Sunday, the following Monday shall
			 be the officially observed holiday for state employees.
(b)
(1) The
			 governor may designate, in a particular year, additional days on which state
			 offices are to be closed in observance of a holiday or a holiday season. For
			 the purpose of this regulation, such a day shall be deemed a legal holiday.
(2) Each full-time employee who
			 works a nonstandard workweek shall receive the same number of holidays in a
			 calendar year as employees whose regular work schedule is Monday through
			 Friday.
(3) The governor may
			 designate a discretionary holiday for observance of a holiday or other special
			 day without closing state services. Each eligible employee shall receive the
			 number of hours equal to the number of hours that employee is regularly
			 scheduled to work, for a discretionary holiday. All hours for a discretionary
			 holiday shall be taken on the same day.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-3 - Request and approval of leave; authorized leave; unauthorized leave

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Requests for
			 leave shall be made to the appointing authority in such form and at such time
			 as prescribed by the appointing authority. Leave that is requested as above,
			 and approved, shall be termed authorized leave. Leave that is not requested as
			 above, or not approved, shall be termed unauthorized leave, unless the employee
			 furnishes the appointing authority evidence satisfactory to the appointing
			 authority that circumstances made it impossible to request leave in the form
			 and at such time as prescribed by the appointing authority.
(b) Use of unauthorized leave shall be
			 entered into the employee's official personnel file in the agency. Habitual or
			 flagrant use of unauthorized leave shall be grounds for disciplinary action,
			 including dismissal.
(c) When an
			 employee takes unauthorized leave, the appointing authority shall determine
			 whether use of accumulated leave or accumulated compensatory time shall be
			 allowed, whether leave without pay shall be granted, or in a case of habitual
			 or flagrant use of unauthorized leave, whether a pay decrease, suspension,
			 demotion, dismissal, or other disciplinary action shall be proposed or taken.
			 This regulation shall be effective on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-4 - Vacation leave

Current through Register Vol. 43, No. 28, July 11, 2024
(a)
(1) Each classified employee in a regular
			 position shall be entitled to vacation with pay, which shall be earned and
			 accumulated in accordance with this regulation. Vacation leave earned each
			 payroll period, the maximum amount of vacation leave that may be accumulated,
			 and the increments in which vacation leave may be used shall be determined as
			 follows.
(A) Each nonexempt employee shall
			 accrue vacation leave in accordance with the following table.
Vacation Leave Table for Nonexempt Employees
Hours Earned Per Pay Period Based on Length of Service
Hours in Pay Less 5 Years & 10 Years & 15 Years
Status Per Than Less Than Less than &
Pay Period 5 Years 10 Years 15 Years Over
0-7 0.0 0.0 0.0 0.0
8-15 0.4 0.5 0.6 0.7
16-23 0.8 1.0 1.2 1.4
24-31 1.2 1.5 1.8 2.1
32-39 1.6 2.0 2.4 2.8
40-47 2.0 2.5 3.0 3.5
48-55 2.4 3.0 3.6 4.2
56-63 2.8 3.5 4.2 4.9
64-71 3.2 4.0 4.8 5.6
72-79 3.6 4.5 5.4 6.3
80-3.7 4.7 5.6 6.5
Maximum 144.0 176.0 208.0 240.0
Accumulation of Hours
(i) Nonexempt employees shall use vacation
			 leave only in increments of a quarter of an hour.
(ii) For purposes of this regulation, hours
			 in pay status shall include time off while receiving workers compensation wage
			 replacement for loss of work time.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-5 - Sick leave

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Each classified
			 employee in a regular position shall be credited and accumulate sick leave as
			 provided in this regulation.
(b)
			 The maximum sick leave credit an employee may accrue in any payroll period
			 shall be 3.7 hours. The amount of sick leave hours earned each payroll period
			 and the increments in which sick leave may be used shall be determined as
			 follows.
(1) Each non-exempt employee shall
			 accrue sick leave in accordance with the following table.
Sick Leave Table for Non-Exempt Employees
Hours in Pay Status Hours Earned
Per Pay Period Per Pay Period
0-7 0.0
8-15 0.4
16-23 0.8
24-31 1.2
32-39 1.6
40-47 2.0
48-55 2.4
56-63 2.8
64-71 3.2
72-79 3.6
80- 3.7
(A)
			 Non-exempt employees shall use sick leave only in increments of a quarter of an
			 hour.
(B) For purposes of this
			 regulation, hours in pay status shall include time off while receiving workers
			 compensation wage replacement for loss of work time.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-5a - Limits on state leave payment reserve fund payouts

Current through Register Vol. 43, No. 28, July 11, 2024
(a) The amount of payout from the state leave
			 payment reserve fund for accumulated vacation leave for any employee separating
			 from state service due to retirement shall be limited to the accumulated hour
			 limits specified in K.A.R. 1-9-4 .
(b) The amount of payout from the state leave
			 payment reserve fund for accumulated sick leave upon any employee's retirement
			 shall be limited to the accumulated hour limits specified in
			 K.S.A.
			 75-5517, and amendments thereto.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-6 - Leave without pay

Current through Register Vol. 43, No. 28, July 11, 2024
(a) The appointing
			 authority shall determine whether approval of each request for leave without
			 pay is for the good of the service, and shall approve or disapprove the
			 request. The appointing authority may require use of accumulated vacation leave
			 and accumulated sick leave before approval of leave without pay.
(b) Any new hire in a regular position
			 without permanent status may be granted leave without pay for a period not to
			 exceed 60 calendar days:
(1) for illness or
			 disability, including pregnancy, childbirth, miscarriage, abortion and recovery
			 therefrom;
(2) for the adoption of
			 a child by the employee;
(3) for
			 the initial placement of a foster child in the home of the employee;
(4) in order to care for a family member who
			 has a serious health condition; or
(5) for other good and sufficient reason,
			 when the appointing authority deems leave to be in the best interest of the
			 service.
When an appointing authority determines that granting a longer
				leave of absence without pay than prescribed in this subsection is in the best
				interest of the service, the appointing authority may approve a longer leave,
				or an extension of a leave. The total duration of the leave shall not exceed
				six months. Any leave granted under this subsection that exceeds 30 calendar
				days shall be reported to the director of personnel services.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-7a - Military leave; voluntary or involuntary service in the Armed Forces

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Subject to the
			 additional requirements and limitations of Title 38, U.S. Code, Chapter 43,
			 each employee in a regular position, who enlists or is drafted into the armed
			 forces of the United States, including reservists and members of the national
			 guard who are activated to military duty, shall be granted military leave
			 without pay upon the employee's notice to the appointing authority of a
			 military order requiring active duty for other than training purposes. The
			 appointing authority shall require the employee to provide, within a reasonable
			 period of time, documentation to substantiate the military order for active
			 duty.
Any person on military leave, as mentioned above, who applies
				to the appointing authority for permission to return to the classified service
				within 90 days after receiving a discharge from the military service under
				honorable conditions, or from hospitalization, shall:
(1) be restored to that position or to a
			 similar position with like status and pay in the same geographic location, as
			 determined pursuant to K.A.R. 1-5-11;
(2) if qualified to perform the duties of any
			 other position, be offered employment in the same geographic location in a
			 position comparable in status and pay to the former position; or
(3) appeal to the secretary of administration
			 for appropriate placement.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-7b - Military leave; voluntary or involuntary service with reserve component of the armed forces

Current through Register Vol. 43, No. 28, July 11, 2024
(a)
(1) Each employee in a classified or
			 unclassified position that is eligible for benefits who is a member of a
			 reserve component of the military service of the United States shall be granted
			 a maximum of 30 working days of military leave with pay for required military
			 duty within each 12-month period beginning October 1 and ending September 30 of
			 the following year.
(2) For the
			 purpose of this regulation, "required military duty" shall mean any period of
			 active duty, inactive duty, or full-time national guard duty, or any other
			 appropriate duty status as determined by the director, that is required of the
			 employee.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-7c - Military leave; state duty with Kansas national guard or state guard when organized

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Each employee
			 in a regular position who is a member of the state or Kansas national guard
			 shall be granted military leave with pay for the duration of any official call
			 to state emergency duty.
(b) The
			 appointing authority may grant military leave without pay or, at the employee's
			 request, accrued vacation leave for the duration of any other type of state
			 duty performed pursuant to
			 K.S.A.
			 48-225.
(c) Each employee shall provide an
			 appropriate state military order to the appointing authority before the
			 processing of any pay reports or time and attendance reports, or both.
(d) In accordance with K.S.A. 1996
			 Supp. 48-517, each employee in a regular
			 position who is called or ordered to active duty by the state of Kansas
			 national guard shall be returned to a job that is comparable to the job that
			 the employee held at the time the employee was called to duty.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-8 - Jury duty; other required appearance before a court or other public body

Current through Register Vol. 43, No. 28, July 11, 2024
(a)
(1) Each employee in a regular position,
			 shall be granted leave with pay by their appointing authority:
(A) for required jury duty; or
(B) in order to comply with a subpoena as a
			 witness before the civil service board, the Kansas commission on civil rights,
			 the United States equal employment opportunity commission, or a court.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-12 - Funeral or death leave

Current through Register Vol. 43, No. 28, July 11, 2024
An appointing authority may grant leave with pay to an employee
				in a regular position upon the death of a close relative. Such leave shall in
				no case exceed six working days. The employee's relationship to the deceased
				and necessary travel time shall be among the factors considered in determining
				whether to grant funeral or death leave and if so, the amount of leave to be
				granted. This regulation shall be effective on and after December 17, 1995.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-13 - Payment for accumulated vacation leave, compensatory time, and holiday compensatory time upon separation

Current through Register Vol. 43, No. 28, July 11, 2024
Each employee who separates from state service shall be paid
				for that employee's accumulated vacation leave, compensatory time, and holiday
				compensatory time. Pay for an employee's vacation leave, compensatory time, and
				holiday compensatory time shall be calculated using the appropriate hourly or
				salary rate set forth in
				K.A.R.
				1-5-21 and, with respect to non-exempt
				employees, the provisions of
				K.A.R.
				1-5-24(e)(4). Pay for the
				vacation leave, compensatory time, and holiday compensatory time shall be a
				lump sum addition to the employee's last paycheck. This regulation shall be
				effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-14 - Transfer of leave credits

Current through Register Vol. 43, No. 28, July 11, 2024
When an employee is appointed to a position in a different
				state agency, all types of leave for which the employee has a balance at the
				time of the appointment, except for compensatory time credits and holiday
				compensatory time credits, shall be transferred with the employee. All
				accumulated compensatory time and holiday compensatory time shall be paid by
				the agency from which the employee is leaving at the time the employee leaves
				that agency. The accumulated compensatory time and holiday compensatory time
				shall be paid as a lump sum addition to the employee's last paycheck from that
				agency as provided in
				K.A.R.
				1-9-13. However, upon request, an employee
				may transfer accumulated compensatory time and holiday compensatory time if
				approved by both the agency from which the employee is leaving and the agency
				to which the employee is going. This regulation shall be effective on and after
				June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-19 - Relief from duty or change of duties of a permanent employee

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Under any of
			 the circumstances identified in
			 K.S.A.
			 75-2949(i), and amendments
			 thereto, any appointing authority may relieve an employee from duty and place
			 the employee on administrative leave or change the duties of the employee,
			 pursuant to the provisions of subsections (b) and (c).
(b) If the duties of an employee are changed,
			 the appointing authority shall notify the employee in writing of the date the
			 duties are to be changed, the manner in which the duties are to be changed, the
			 reason for the change, and the expected date for resumption of regular duties
			 or other disposition of the matter. The appointing authority shall report any
			 change in duties that lasts more than 30 days to the director.
(c) If an employee is relieved of all duties
			 and placed on administrative leave, the appointing authority shall notify the
			 employee, in writing and within seven calendar days of the date the employee
			 was relieved from duty with pay, of the reasons for that action and either of
			 the following:
(1) The approximate length of
			 time that the employee is to be relieved of duties and the date by which a
			 determination in the matter is expected; or
(2) the date on which a determination in the
			 matter was made and either the date on which the employee is to be returned to
			 duty or the date on which any other disposition of the matter that has been
			 decided upon by the appointing authority is to be implemented.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-19a - Drug screening test for certain employees

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Any employee
			 holding one of the following positions may be required to submit to a drug
			 screening test in accordance with
			 K.S.A.
			 75-4362, and amendments thereto, based upon
			 reasonable suspicion of illegal drug use by that employee:
(1) Any safety-sensitive position;
(2) any position in an institution of mental
			 health, as defined in
			 K.S.A.
			 76-12a01, and amendments thereto, that is not
			 a safety-sensitive position;
(3)
			 any position in the Kansas state school for the blind, as established under
			 K.S.A.
			 76-1101
et seq.
, and
			 amendments thereto;
(4) any
			 position in the Kansas state school for the deaf, as established under
			 K.S.A.
			 76-1001
et seq.
, and
			 amendments thereto; and
(5) any
			 employee of a state veteran's home operated by the Kansas commission on
			 veteran's affairs, as described in
			 K.S.A.
			 76-1901
et seq.
and
			 K.S.A.
			 76-1951
et seq.
, and
			 amendments thereto.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-20 - Leave usage for exempt employees

Current through Register Vol. 43, No. 28, July 11, 2024
(a) When using
			 available sick or vacation leave or other paid leave, as appropriate, each
			 exempt employee shall obtain authorization for these absences in the manner
			 prescribed by the employee's appointing authority.
(b) Each exempt employee shall follow the
			 leave request procedures established by the employee's appointing authority for
			 any time away from work. The employee shall obtain prior approval from the
			 employee's supervisor for all time away from work, including periods of less
			 than half of a day.
(c) Vacation,
			 sick, and shared leave and holiday compensatory time shall be recorded as used
			 only when employees in exempt positions use leave in half-day or full-day
			 increments.
(d) Time away from
			 work for less than half of a day shall not be accumulated over multiple days to
			 total a half-day or full-day increment of vacation, sick, or shared leave or
			 holiday compensatory time. However, time away from work of less than half of a
			 day may be accumulated in the same day to total a half-day increment.
(e) A supervisor may deny the
			 request of an exempt employee for time away from work of less than half of a
			 day or may require the employee to use half of a day or a full day of an
			 appropriate type of leave if the employee has abused the use of leave in less
			 than half-day or full-day increments or if other similar circumstances exist.
			 The employee shall not perform work before the allotted time of leave is used.
(f) Other types of leave used by
			 employees in exempt positions, including jury duty, funeral, job injury, and
			 disaster service leave, shall be reported in quarter-hour increments.
(g) An exempt employee shall not
			 be suspended for a period that is less than the employee's workweek of seven
			 consecutive 24-hour periods or multiples of this workweek, unless the
			 suspension is imposed in good faith for either of the following conditions:
(1) for an infraction of a safety rule of
			 major significance; or
(2) for
			 violation of workplace conduct rules.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-21 - Nepotism

Current through Register Vol. 43, No. 28, July 11, 2024
In accordance with
				K.S.A.
				46-246a and
				K.A.R.
				19-40-4, no state officer or employee shall
				advocate, participate in or cause the appointment, promotion, transfer,
				demotion or discipline of a member of the officer's or employee's household or
				a family member.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-22 - Job injury leave

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Each classified or unclassified employee
			 who sustains a qualifying job injury, as determined by the employee's
			 appointing authority, shall be eligible for job injury leave in accordance with
			 this regulation.
(b) "Qualifying
			 job injury" shall mean an injury that meets the following conditions:
(1) Renders the employee unable to perform
			 the employee's regular job duties;
(2) arose out of and in the course of
			 employment with the state; and
(3)
(A)Was sustained as a result of a shooting,
			 stabbing, or aggravated battery as defined in
			 K.S.A.
			 21-5413 and amendments thereto, by another
			 against the employee;
(B) was
			 sustained as a result of a confrontation with a patient or client in a facility
			 or ward for mental health, intellectual disability, or developmental disability
			 in which the patient or client inflicts great bodily harm, causes
			 disfigurement, or causes bodily harm with a deadly weapon or in any manner by
			 which great bodily harm, disfigurement, dismemberment, or death can be
			 inflicted; or
(C) was sustained in
			 any other situation in which the appointing authority determines that job
			 injury leave is in the best interest of the state.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-23 - Shared leave

Current through Register Vol. 43, No. 28, July 11, 2024
(a)
(1) Any employee in a classified, regular
			 position or in an unclassified position that is eligible for benefits may be
			 eligible to receive or donate shared leave as provided in this
			 regulation.
(2) Except as provided
			 in paragraph (d)(1)(D), shared leave may be granted to an employee if all of
			 the following conditions are met and if the employee meets the criteria
			 specified in paragraph (b)(1):
(A) The
			 employee or a family member of the employee, as defined in
			 K.A.R.
			 1-9-5(e)(2), is experiencing
			 a serious, extreme, or life-threatening illness, injury, impairment, or
			 physical or mental condition.
(B)
			 The illness, injury, impairment, or condition of the employee or the family
			 member has caused or is likely to cause the employee to take leave without pay
			 or terminate employment.
(C) The
			 illness, injury, impairment, or condition of the employee or the family member
			 keeps the employee from performing regular work duties.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-24 - Disaster service volunteer leave

Current through Register Vol. 43, No. 28, July 11, 2024
(a) An appointing
			 authority may authorize leave with pay to any employee in the classified or
			 unclassified service who is a certified disaster service volunteer of the
			 American red cross.
(1) Such leave may only
			 be granted when:
(A) the employee is
			 requested by the American red cross to provide disaster services;
(B) the disaster is designated as a Level II
			 disaster or above by the American red cross; and
(C) the disaster occurs in Kansas or in
			 states contiguous to Kansas.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-25 - Alcohol and controlled substances test for employees in commercial driver positions

Current through Register Vol. 43, No. 28, July 11, 2024
(a)
(1) For purposes of this regulation, "the
			 act" means the provisions of 49 U.S.C. app. § 2717, as amended, that apply
			 to the alcohol and controlled substance testing of employees in commercial
			 driver positions.
(2) This
			 regulation shall apply to any employee in a commercial driver position who may
			 be required to submit to an alcohol or controlled substances test in accordance
			 with the act.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 9 - HOURS; LEAVES; EMPLOYEE-MANAGEMENT RELATIONS › Section 1-9-26 - Pre-duty controlled substances testing for employees in positions assigned commercial driver functions

Current through Register Vol. 43, No. 28, July 11, 2024
(a)
(1) For purposes of this regulation, "the
			 act" means the provisions of 49 U.S.C. app. § 2717, as amended, that apply
			 to the preduty controlled substances testing of employees in positions assigned
			 commercial driver functions.
(2)
			 This regulation shall apply to any existing, filled position to which the
			 appointing authority assigns duties that result in the position becoming a
			 commercial driver position, thereby subjecting the incumbent employee to the
			 requirements of the act, including its controlled substances testing
			 requirements and the provisions of the act regarding release of alcohol and
			 controlled substances test information by previous employers.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 11 - NONDISCIPLINARY TERMINATION › Section 1-11-1 - Resignation

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Each employee
			 wishing to resign in good standing shall file with the appointing authority, at
			 least two weeks before the employee's last day at work, a written resignation
			 stating the date it will become effective and the reasons for leaving. If the
			 employee fails to give the required written notice of resignation as specified
			 in this subsection, the appointing authority may have a statement concerning
			 this failure inserted in the employee's official personnel record. Any
			 appointing authority may consider the fact that a person did not give the
			 required notice when the person resigned from earlier employment with the state
			 to be grounds for refusal to employ that person.
(b) With the approval of the appointing
			 authority, an employee may withdraw a resignation.
(c) An appointing authority may consider any
			 unauthorized absence from work for a period of five consecutive working days
			 for which the employee does not provide a satisfactory explanation to be
			 abandonment of the job and a presumed resignation. Before terminating an
			 employee for a presumed resignation, the appointing authority shall make a
			 reasonable effort to obtain a satisfactory explanation from the employee.
(d) This regulation shall be
			 effective on and after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 12 - GRIEVANCES AND APPEALS › Section 1-12-1 - Grievance procedure

Current through Register Vol. 43, No. 28, July 11, 2024
Each appointing authority shall establish in writing a
				grievance procedure for its employees. The availability to, or the use of, a
				grievance procedure by an employee shall not preclude the employee's use of
				appropriate appeal procedures that are available to the employee in the civil
				service act or these regulations. This regulation shall be effective on and
				after June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 12 - GRIEVANCES AND APPEALS › Section 1-12-2 - Agency appeals

Current through Register Vol. 43, No. 28, July 11, 2024
Any appointing authority may appeal any final decision of the
				director of personnel services to the secretary of administration by filing a
				written notice of appeal with the secretary, signed by the appointing
				authority, with a copy to the director. Each notice of appeal shall state in
				clear and concise language the final decision of the director that is the
				subject of the appeal and the grounds upon which the appeal is based. The
				notice of appeal shall be delivered to the secretary's office or mailed to the
				secretary within 10 working days of the date on which the final decision
				becomes effective. The day and hour for hearing the appeal shall then be set by
				the secretary. The appeal shall be conducted informally. Both the appellant and
				the director may be present in person or by counsel, and both may present
				evidence and argument. A timely disposition of the appeal shall be made by the
				secretary. A copy of the secretary's decision shall be provided to the
				appointing authority and the director by the secretary. The filing of a notice
				of appeal or the pendency of an appeal shall not suspend the final decision
				from which the appeal is taken. This regulation shall be effective on and after
				June 5, 2005.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 13 - RECORDS, REPORTS, RESEARCH AND EVALUATION OF PERSONNEL SYSTEM › Section 1-13-1a - Content of employees' official personnel records

Current through Register Vol. 43, No. 28, July 11, 2024
(a) The official
			 personnel record of each state employee shall include the following
			 information:
(1) Records showing the
			 employee's hires, transfers, promotions, demotions, separations, changes of pay
			 rates, leaves of absence, and any other changes in employment status;
(2) performance reviews, letters
			 of reprimand and letters of rebuttal, and letters of commenda-tion;
(3) the application for each position for
			 which the employee was hired;
(4)
			 letters of disciplinary action; and
(5) any other information related to state
			 service that the appointing authority deems appro-priate.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 13 - RECORDS, REPORTS, RESEARCH AND EVALUATION OF PERSONNEL SYSTEM › Section 1-13-1b - Disclosure of employee information

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Except as
			 otherwise provided in this regulation and the Kansas open records act,
			 K.S.A.
			 45-215
et seq.
and
			 amendments thereto, the information contained in each state employee's official
			 personnel record shall not be open to public inspection.
(b) Upon any inquiry, the appointing
			 authority shall disclose the following information concerning any current or
			 former employee:
(1) The name of the
			 employee;
(2) the employee's
			 current job title;
(3) the
			 employee's current or prior pay; and
(4) the employee's length of employment with
			 the state;
(5) the name of the
			 employing agency; and
(6) the
			 length of time the employee has served in the employee's current position.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 14 - LAYOFF PROCEDURES AND ALTERNATIVES TO LAYOFF › Section 1-14-7 - Agency submission of layoff notice to director

Current through Register Vol. 43, No. 28, July 11, 2024
(a) When submitting
			 a layoff notice to the director, the appointing authority shall list the reason
			 for the proposed layoff. As established by
			 K.S.A.
			 75-2948, as amended, the reasons for
			 proposing a layoff shall be limited to:
(1) a
			 shortage of work or funds;
(2) the
			 reinstatement of an employee returning from authorized leave; or
(3) the abolition of a position or other
			 material change in duties or organization.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 14 - LAYOFF PROCEDURES AND ALTERNATIVES TO LAYOFF › Section 1-14-8 - Computation of layoff scores

Current through Register Vol. 43, No. 28, July 11, 2024
(a) A
			 layoff score shall be computed by the appointing authority for each employee in
			 the agency who has permanent status and who either is in a class of positions
			 identified for lay-of or could be affected by the exercise of bumping
			 rights.
(b) Layoff scores shall be
			 computed according to the formula A x L, where A and L have the following
			 values:
(1) A = the average performance review
			 rating of the employee, as described in subsection (d); and
(2) L = the length of service, as defined in
			 K.A.R. 1-246(a), expressed in years, with three months of service equivalent to
			 .25.
Length of service for a retired employee who has returned to
				work shall be calculated in accordance with
				K.A.R.
				1-2-46(g). The layoff scores
				shall be prepared in accordance with a uniform score sheet prescribed by the
				director.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 14 - LAYOFF PROCEDURES AND ALTERNATIVES TO LAYOFF › Section 1-14-9 - Layoff notice to employee

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Any appointing
			 authority proposing a layoff shall give written notice of the proposed layoff
			 to:
(1) Each employee in a position
			 identified for layoff or who may be affected by layoff;
(2) each employee that may be laid off
			 through the exercise of layoff bumping rights; and
(3) the director of personnel services.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 14 - LAYOFF PROCEDURES AND ALTERNATIVES TO LAYOFF › Section 1-14-10 - Procedures for bumping and layoff conferences

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Bumping shall occur within the layoff
			 group identified in the agency's layoff notice, or agency wide if the agency
			 has not designated a layoff group. If the requirements in paragraphs (a)(1) and
			 (2) have been met, any employee with permanent status, or any employee
			 considered permanent for layoff purposes only, who is scheduled for layoff
			 shall bump only into a lower class in which the employee previously had
			 permanent status, unless the employee's position is in a class that is part of
			 a class series designated by the appointing authority in the agency's layoff
			 notice. If such a class series is designated in the agency's layoff notice,
			 then the employee shall be permitted to bump into a lower class in the class
			 series. Except as authorized by subsection (b), in order for an employee with
			 permanent status to exercise bumping rights, the following requirements shall
			 be met:
(1) The employee to be bumped shall
			 have a lower layoff score than the person exercising the bumping
			 right.
(2) The employee to be
			 bumped shall have the lowest layoff score in that employee's job class of
			 anyone in a position not scheduled for layoff.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 14 - LAYOFF PROCEDURES AND ALTERNATIVES TO LAYOFF › Section 1-14-11 - Furlough

Current through Register Vol. 43, No. 28, July 11, 2024
(a) For purposes of this regulation,
			 "furlough" shall mean mandatory leave without pay for a preset number of hours
			 during each pay period covered by the furlough. There are two types of
			 furloughs.
(1) An administrative furlough is a
			 planned action by an agency that is designed to address budget reductions
			 necessitated by reasons other than a lapse in appropriations. A furlough plan
			 shall be required for each administrative furlough.
(2) An emergency furlough occurs if there is
			 an immediate or imminent lack of funding to continue agency operations or any
			 emergency that results in an unanticipated interruption of funding to the
			 agency. In an emergency furlough, an affected agency could have to cease
			 activities that are not excepted by law, typically with very little lead time.
			 A furlough plan shall not be required for any emergency furlough.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 14 - LAYOFF PROCEDURES AND ALTERNATIVES TO LAYOFF › Section 1-14-12 - Layoff procedures for an abolished agency

Current through Register Vol. 43, No. 28, July 11, 2024
With the approval of the secretary of administration,
				alternative procedures to the layoff provisions specified in the regulations
				may be established by the director if an entire agency is abolished.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 16 - TRAVEL REIMBURSEMENT › Section 1-16-1 - Personal funds to be supplied

Current through Register Vol. 43, No. 28, July 11, 2024
Except as otherwise provided in
				K.A.R.
				1-16-1a, employees shall provide themselves
				with sufficient funds for all current expenses. Blanket advances from the state
				treasury or other special funds to cover the prospective expenses of travel are
				not allowed except as authorized by
				K.S.A.
				75-3072.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 16 - TRAVEL REIMBURSEMENT › Section 1-16-1a - Travel; advance from imprest fund

Current through Register Vol. 43, No. 28, July 11, 2024
In exceptional circumstances and in hardship cases, an agency
				head may authorize travel subsistence advances through the authorized imprest
				funds and the proper disbursing official to an employee entitled to subsistence
				of mileage allowances under these regulations, a sum considered advisable with
				regard to the character and probable duration of the travel expenses is
				recoverable from the employee or the employee's estate by:
(a) setoff against accrued pay, or other
			 amount due the employee; and
(b)
			 such other methods as provided by law.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 16 - TRAVEL REIMBURSEMENT › Section 1-16-1b - Advisory personnel; subsistence and mileage payment

Current through Register Vol. 43, No. 28, July 11, 2024
For purposes of payment of subsistence, transportation, mileage
				and other allowances for official travel, an employee shall include an
				individual employed intermittently by or under an agency as an advisor or
				advisory committee member, irrespective of whether compensation is paid to such
				individual or the amount thereof.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 16 - TRAVEL REIMBURSEMENT › Section 1-16-2 - Official station; expense-related matters

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Office
			 employee. The official station of an officer or employee assigned to an office
			 shall be the city or town where such office is located. Transportation costs
			 between the employee's domicile and the office and subsistence within the
			 limits of an employee's official station shall not be reimbursable.
(b) Field employees. The official station of
			 each field employee shall be designated by the administrative head of the state
			 agency. Subsistence within the limits of the employee's official station or
			 domicile shall not be allowed. No transportation costs shall be allowed between
			 any such employee's place of residence and the office to which such employee is
			 assigned.
(2) Nonreimbursable travel. When
			 additional expense is incurred by reason of an employee residing in a city or
			 town other than the official station, or additional expense is otherwise caused
			 by an employee's choice of residence, such an expense is not reimbursable
			 except as provided in K.A.R. 1-16-2a.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 16 - TRAVEL REIMBURSEMENT › Section 1-16-2a - Relocation assistance

Current through Register Vol. 43, No. 28, July 11, 2024
(a) The provisions
			 of this regulation shall apply only to employees who are transferred to a new
			 official station that is more than 25 miles from the old station and to new
			 employees who are recruited under the provisions of 1997 SB 104, § 1.
			 However, no subsistence allowance shall be paid under this regulation for
			 expenses incurred within 30 miles of the official station at the time of
			 travel.
(b) For purposes of
			 searching for a new residence, in the 30-day period preceding an employee's
			 transfer or the employee's original appointment date, the employee may be
			 allowed subsistence reimbursement for not more than 15 calendar days at the
			 current prevailing subsistence rates and private car mileage reimbursement for
			 not more than one round trip from the employee's domicile.
(c) To the extent considered necessary and
			 appropriate by the appointing agency head, the agency may pay all or part of
			 the following relocation expenses:
(1)
			 Subsistence expenses for the employee while en route between the old and new
			 official station or, for an employee recruited under 1997 SB 104, § 1,
			 while en route between the old domicile and new domicile; and
(2) a mileage allowance at the rate provided
			 to reimburse state employees for the use of a privately owned conveyance for
			 transporting the employee's immediate family from the old domicile to the new
			 official station. However, such expenses may be allowed for only one one-way
			 trip in connection with each change of official station and domicile of the
			 employee, and for transfers, only in cases in which the new station is over 25
			 miles from the old station.
Travel Reimbursement
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 16 - TRAVEL REIMBURSEMENT › Section 1-16-2b - Moving expenses

Current through Register Vol. 43, No. 28, July 11, 2024
(a) The provisions
			 of this regulation shall apply only when a permanent employee transfers within
			 a state agency or from one agency to another for the convenience or benefit of
			 the employing agency and the official station is more than 25 miles from the
			 old official station, or when an employee has been recruited under the
			 provisions of 1997 SB 104, § 1.
(b) The head of the employing agency may pay
			 reasonable moving expenses to a commercial carrier or may reimburse the
			 employee as authorized by this regulation, in an amount not to exceed the
			 actual expenses.
(1) The employee may be
			 reimbursed or a commercial carrier may be paid for the expenses of
			 transporting, packing, crating, temporarily storing, draying, unpacking, and
			 obtaining transit insurance for up to 12,000 pounds net weight of household
			 goods and personal effects, excluding any cost for disassembling yard toys,
			 patio equipment, window air conditioners, and shelving.
(2) When an employee transports a house
			 trailer or mobile dwelling for use as a residence and the employee otherwise
			 would be entitled to transportation of household goods and personal effects
			 under paragraph (1) of this subsection, the head of the employment agency may
			 pay for the following expenses:
(A) A mileage
			 allowance at the rate provided to reimburse state employees for the use of a
			 privately owned conveyance, including the payment of necessary tolls, charges,
			 and permit fees, if the trailer or dwelling is transported by the employee; or
(B) commercial transportation of
			 the house trailer or mobile dwelling, at agency expense or through
			 reimbursement to the employee, including the payment of necessary tolls,
			 charges, and permit fees, if the trailer or dwelling is not transported by the
			 employee.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 16 - TRAVEL REIMBURSEMENT › Section 1-16-2c - Non-reimbursable transfer expenses

Current through Register Vol. 43, No. 28, July 11, 2024
When a transfer is made primarily for the convenience or
				benefit of the employee or at the employee's request, the expense of travel and
				transportation, expense of transporting, packing, crating, temporary storage,
				drayage, unpacking of household goods and personal effects, and transit
				insurance shall not be allowed or paid from agency funds.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 16 - TRAVEL REIMBURSEMENT › Section 1-16-2e - Bidding required

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Moving expenses
			 that may be paid pursuant to K.A.R. 1-16-2b(a) shall not exceed the total cost
			 of moving a comparable household of 12,000 pounds of household furnishings and
			 personal effects by commercial carrier at the tariff rates filed with and
			 approved by the state corporation commission.
(b) Each employee who is eligible for moving
			 expenses shall attempt to obtain three firm rate bids from commercial carriers
			 and shall be responsible for selection of the lowest responsible carrier. Any
			 contractual arrangement shall be between the state employee and the commercial
			 carrier.
(c) The firm rate bid
			 shall include costs of the following services:
(1) transportation;
(2) material and labor for packing and
			 unpacking barrels, drums and cartons;
(3) appliance service;
(4) piano pick-up and delivery; and
(5) transit insurance.
Kansas Administrative Regulations › Agency 1 - DEPARTMENT OF ADMINISTRATION › Article 16 - TRAVEL REIMBURSEMENT › Section 1-16-2i - Self-move

Current through Register Vol. 43, No. 28, July 11, 2024
Authorized costs for a self-move may be paid when deemed
				desirable by the agency head and may include:
(a) rental costs, plus insurance, of a van or
			 trailer; or
(b) private car
			 mileage one (1) way for a personally owned conveyance at the mileage rate
			 prescribed by K.A.R. 1-18-1a. When a move of this type is undertaken by an
			 employee, the time required to complete the move is chargeable as normal
			 working time. When the estimated time of move and costs appear unreasonable, a
			 commercial carrier bid may be required to establish the allowable maximum cost.