Mississippi Administrative Code › Title 1 - Secretary of State › Part 10 - Elections - Voting and HAVA Compliance › Chapter 9 - Electronic Pollbooks › Rule 1-10-9.3 - System Functionality

Current through June 25, 2024
1. All EPBs must be
				secure, be compatible with SEMS, and include a failsafe data recovery procedure
				for the recovery of voter information on Election Day.
2. The functionality of EPBs must be limited
				to information specific to the county which has chosen to use the EPBs in its
				polling places on an election day and its registered voters therein, both
				active and inactive. The EPBs must not have the functionality so as to enable a
				user thereof to add a new voter or edit an existing voter record. There shall
				be no statewide voter access provided to any county through its use of
				EPBs.
3. All EPBs must have the
				ability to accurately convert pollbook data as defined above from SEMS to the
				database to be used on the EPB devices in the polling places.
EPBs may not be populated with final election data until ten (10) days
				immediately prior to an election, thus reflecting the most accurate and
				up-to-date voter information as maintained in SEMS..
4. All EPBs must afford poll workers the
				ability to locate all voters registered in the specific county, including
				active and inactive status voters, for the purposes of directing voters to the
				correct polling place based upon his/her residence address within the county to
				cast an Election Day ballot.
5. In
				addition to a keyboard search function used to locate and "check-in" voters
				presenting to vote pursuant to Section
				23-15-541,
				Miss. Code Ann., EPBs also may provide poll workers the ability to locate
				voters by barcode, magnetic strip, or camera barcode reader. Such
				functionality, if available, shall not be used in lieu or in place of a manual
				search function but only in combination, utilized only for those voters who
				choose to present an identification with barcode or magnetic strip.
6. All EPBs must afford poll workers the
				ability to mark a voter, including absentee voters, as "VOTED" or enter such
				other information as may be necessary to indicate a particular voter has voted
				in the election in accordance with Sections
				23-15-541,
				23-15-545,
				23-15-639,
				Miss. Code Ann. Similarly, the EPBs must afford poll workers the ability to
				mark an absentee voter as "VOTED" in accordance with Section
				23-15-639,
				Miss. Code Ann.
7. Pursuant to
				Section
				23-15-547,
				Miss. Code Ann., EPBs may have functionality to capture voters' signatures
				electronically in lieu of paper receipt books as required by Section
				23-15-541,
				Miss. Code Ann.
a. If county election
				officials choose to electronically capture voters' signatures pursuant to
				Section
				23-15-547,
				Miss. Code Ann., all captured signatures must be printed on 8.5 x 11 inch paper
				after the close of the polling place yet prior to the canvass and certification
				of election results by the respective county election officials. The receipt
				booklet generated from the capture of electronic signatures from the EPB must
				provide the name of the polling place and list the voters' names with
				respective signatures in chronological order.
b. County election officials may choose to
				equip the EPBs with a thermal printer so as to immediately print the voter's
				name and signature. The paper generated by a thermal printer must print the
				name of the voter, signature of the voter, name of the polling place and in
				which primary election the voter cast a ballot. Conversely, the paper generated
				by a thermal printer must NOT print any information which is protected against
				disclosure by Section
				23-15-165,
				Miss. Code Ann., and other applicable law.
c. The receipt booklet described by
				subparagraph a. above and/or the paper(s) generated from a thermal printer as
				described by subparagraph b. above shall be the equivalent of a receipt book
				for purposes of applicable Mississippi statute. Thus, the same shall be
				maintained secure in the polling place and, after the close of voting and
				adjournment, shall be sealed in the ballot box.
d. A separate paper receipt book must be
				maintained for affidavit voters in accordance with Section
				23-15-573,
				Miss. Code Ann.
e. A separate paper
				receipt book may be necessary if EPBs lack the functionality to capture the
				writing of the names of those absentee voters for whom their ballots were
				accepted and/or counted by the poll managers pursuant to Section
				23-15-639,
				Miss. Code Ann.