Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-One - Non-Public Schools › Section 7-11-One-7 - TEXTBOOK INVENTORY MANAGEMENT SYSTEM 2.0

Current through June 25, 2024
The Textbook Inventory Management System (TIMS 2.0) is the
				  web-based inventory system for the MDE Office of Instructional Materials and
				  Library Media.
All inventory reports
active inventory (textbooks
				  that have been purchased during the school year), surplus inventory (textbooks
				  that are no longer used in the district, but do not qualify for disposal), and
				  disposal inventory (textbooks that have been lost, destroyed or the copyright
				  date is 10 years or older) must be entered into the TIMS in timely fashion
				  according to Mississippi Non-Public Accountability Standard 16.2 and Miss. Code
				  Ann. §
									37-43-51.
A. DETERMINATION OF DISPOSABLE TEXTBOOKS
Each school will determine if textbooks are unusable.
				  Textbooks may be unusable because they are
ten (10) years or
				  older
, or not relative to current state standards, or the textbooks may
				  be physically worn to the point that continued use is not practical. Before a
				  school disposes of textbooks, approval must be granted by the Superintendent or
				  lead administrator, and the information must be entered into the TIMS for final
				  approval by the MDE Textbook Director.
B. METHODS OF DISPOSAL
Several approaches are available for the disposal of unusable
				  textbooks. Listed below are methods in priority order of consideration:
1. Priority should be given to providing the
				unusable textbooks to students presently in attendance. School districts should
				maintain records regarding the number of textbooks disposed of through this
				method.
2. Unusable textbooks can
				be sold to a debinding company for paper-recycling purposes. Any funds received
				for the sale of textbooks through this provision shall be credited back to the
				school that sold the textbooks for use in the purchase of additional textbooks.
				Because of the small price paid for the textbooks by debinding companies, this
				method is not very practical unless a district has a large quantity of unusable
				textbooks for disposal. Records must be maintained by the district relative to
				the number of textbooks disposed through this method.
NOTE:
The MDE will attempt to assist schools in
				  the location of a company that would purchase the textbooks for debinding and
				  subsequent recycling of the paper. Schools are not required to use such company
				  recommended by the MDE. Each school has the discretion and authority to secure
				  its own debinding company.
CONTACT:
American Book Exchange. Inc. | 600 West
				  Lee Ext. Sardis, MS 38666 | 662-487-2556
3. Unusable textbooks can be donated to local
				non-profit organizations. Any nonprofit organization desiring to receive
				unusable textbooks must make application to the local school board from which
				it desires to receive the donated textbooks. This application should detail the
				plans and intentions relative to the future utilization of the donated
				textbooks along with background information on the non-profit group. As part of
				the application to receive books, a copy of the IRS designation should be
				requested. When the IRS gives a designation of a 504-3-C, this is an approved
				non-profit organization. In no case may textbooks be donated to any group
				without prior approval of the local board of the school from which the
				textbooks are being requested. School districts should maintain records of the
				textbooks disposed through this method.
NOTE:
Schools desiring assistance with the
				  application process for the donation of unusable textbooks to non-profit groups
				  should contact the MDE Office of Instructional Materials and Library Media.
				  Further, districts are encouraged to utilize much discretion in the donation of
				  textbooks to agencies outside the public domain so as not to conflict with
				  other regulatory requirements placed upon local schools.
4. Unusable textbooks may be donated to
				national non-profit organizations for distribution to Third World and similar
				countries. Several factors should be taken into consideration when one is
				making donations of unusable textbooks.
* All donations should involve non-profit or similar agencies
				  that will place the textbooks in Third World countries or in an area that
				  experiences vast depravity as far as instructional materials are
				  concerned.
* All agencies interested in receiving donated unusable
				  textbooks must first complete and submit to the school a written application.
				  An example of a
NON-PROFIT ORGANIZATION APPLICATION FORM
may be
				  secured from the MDE Office of Instructional Materials and Library
				  Media.
* All applications must be approved by the local-school board
				  prior to the donation of any unusable textbooks to any agency submitting such
				  application.
* Schools are urged to use extreme discretion in the donation
				  of unusable textbooks so as not to enter into a conflict with other legal
				  requirements.
NOTE:
Regardless of which method is used, it is
				  suggested that records be kept of inventory, date, and method used to dispose
				  of unusable textbooks.