Mississippi Administrative Code › Title 12 - Finance and Administration › Part 4 - MS Management Reporting Systems › Chapter 2 - Part IV Payments by Credit Card, Charge Card, Debit Cards or Other Forms of Electronic Payment of Amount Owed to State Agencies › Rule 12-4-2.2 - Definitions

Current through June 25, 2024
A.
Electronic
				payments
: Consumer and business initiated payments, whether made
				through the Internet or in person, for various services and fees using any of
				the following payment instruments: credit cards, bank cards, charge cards,
				debit cards, electronic checks, or direct debits via electronic funds
				transfer.
B.
ACH
: Automated Clearing House. Affiliated with the U.
				S. Treasury and the Federal Reserve System and used as the conduit for
				electronic payments and collections. The ACH is the settlement vehicle for
				electronic payments. The ACH is also used to transport direct debit and credit
				transactions to consumer bank accounts.
C.
Application Service Provider
				(ASP):
An application service provider (ASP) provides
				computer-based services to customers over a network. The most limited
				definition is that of providing access to a particular application program
				(such as license renewals, registrations, etc.) using a standard protocol such
				as
HTTP.
ASP applications for purposes of this rule
				are those which accept electronic payments either through a browser-based
				application, or other revenue input sources.
D.
DFA
: Mississippi
				Department of Finance and Administration.
E.
E-Government Transaction
				Fee:
E-government Transaction Fee is the mark-up above any
				regulatory fee plus the cost of sales as agreed to in an agency specific
				Statement of Work (SOW). A description of the E-Government Transaction fee
				shall be included in the SOW. E-Government Transaction fees are disbursed by
				the State to the vendor on a daily basis. Additional/Supplemental fees above
				the E-Government Transaction fees must be described and itemized in the agency
				specific SOW.
F.
EOC
				FEE:
Electronic Government Oversight Committee (EOC) Fee.
This fee is used to offset the costs associated with
				  providing electronic services and operating the electronic portal
(
www.mississippi.00v [File Link Not
				  Available]
)
at ITS. §
										25-53-151(2)
				  of the Mississippi Code defines the EOC.The original twenty-eight portal
				  applications still collect this fee. On occasion, ITS has granted a written
				  exemption of this fee for a specific Agency to absorb and directly remit the
				  EOC fees associated with transactions for a specific application to DFA payable
				  to the DFA MS Gov Portal Fees Fund. Henceforth, with new applications, the
				  State collects 2[CENT] of the net operating profit each month through
				  E-Government Transaction Fees. Those monies are deposited to the DFA MS Gov
				  Portal Fees Fund on a monthly basis. The portal vendor is sent their portion of
				  the fees on a daily basis.
G.
Consumer:
Consumer, for purposes of these rules, may
				be any individual person or business representative who initiates a transaction
				involving electronic payment.
H.
Processing Fee
is approved by the Department of
				Finance and Administration (DFA). All transactions must include a unless DFA
				has granted express written approval for the Agency to absorb the payment
				processing costs associated with the transactions for a specific
application
and for the agency to remit those fees to
				DFA payable to the DFA MS Gov Portal Fees Fund.
I.
ITS:
Mississippi
				Department of Information Technology Services.
J.
Point of Sale:
Point of Sale (POS). Payments made "over the counter" for fees for services.
				For the purposes of electronic payments in Mississippi, agencies desiring to
				accept "over the counter" electronic payments must have a POS application. POS
				applications may be: A web-based system where all payment information is keyed
				into the application by the client or a "card swipe" application similar to
				those found in commercial enterprises. POS applications must be certified to
				meet PCI Compliance Standards.
K.
PPI: Portal Payment Interface:
The PPI defines and
				creates the accounting entries used to record all electronic payment
				transactions in the State's accounting system.
L.
Record Keeping:
An agency must establish and maintain financial records and keep
				them available f or the purposes of audit. The record keeping procedures must
				include the capture of the details of the electronic payments, associated fees,
				and supporting reconciliation documentation.
M.
Payment Card Industry - Data
				Security Standards:
PCI - DSS is the result of collaboration
				between the major credit card brands to develop a single approach to
				safeguarding sensitive data. PCI - DSS defines a series of requirements for
				handling, transmitting, and storing sensitive data. The PCI - DSS standards can
				be found at https://wvvw.pcisecuritystandards.org/ [File Link Not Available]
				.
N.
Revenue Input
				Source:
Electronic transactions from Web - based, Point of Sale
				(POS), Interactive Voice Response (IVR), Over the Counter Sales, etc. §
									27-104-33.
				Payment by credit card, charge card, debit card, or other form of electronic
				payment amounts owed to state agencies.
The State Department of Finance and Administration shall
				  establish policies that allow the payment of various fees and other accounts
				  receivable to state agencies by credit cards, charge cards, debit cards and
				  other forms of electronic payment in the discretion of the department. Any fees
				  or charges associated with the use of such electronic payments shall be
				  assessed to the user of the electronic payment as an additional charge for
				  processing the electronic payment. Agencies with the approval of the Department
				  of Finance and Administration may bear the full cost of processing such
				  electronic payment if the agency can demonstrate to the department's
				  satisfaction that they are able to assume these costs and provide the related
				  service for the same or lesser cost.
O.
TPE Transaction Processing
				Engine
: TPE is a secure electronic payment solution built
				specifically for state and local government that provides complete transaction
				management services from payment to disbursement.
P.
Payment
				Processor
: The company that settles approved payment transactions
				with the acquiring banks that issued the customer's credit/debit card or
				maintains the customer's bank account. The State's payment processor is
				Mississippi Interactive LLC (MSI) and they are the merchant of record with the
				credit card companies for maintaining the State's PCI
				compliance.
§
										25-53-151(2)