Iowa Administrative Code › Agency 481 - Inspections and Appeals Department › Chapter 16 - Administrative Electronic Document Management System › Rule 481-16.2 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
"AEDMS"
means the administrative electronic
				document management system, the division's electronic filing and case
				management system.
"Agency record"
means for all cases the
				electronic files maintained in AEDMS, filings the division maintains in paper
				form, and exhibits and other materials filed with or delivered in relation to a
				contested case hearing.
"Confidential"
means agency files, documents,
				or information excluded from public access by federal or state law or
				administrative rule, court rule, court order, or case law.
"Division"
means the division of
				administrative hearings in the department of inspections and appeals.
"Electronic filing"
means the receipt of a
				document submitted to AEDMS for filing, as confirmed by the transmission of the
				notice of electronic filing.
"Electronic record"
means a record, file, or
				document created, generated, sent, communicated, received, or stored by
				electronic means.
"Electronic service"
means the AEDMS
				electronic transmission of a link where registered users of AEDMS who are
				entitled to receive notice of the filing may view and download filed
				documents.
"File stamp"
means the date and time that is
				affixed at the top of the first page of a document when it is filed in
				AEDMS.
"Nonelectronic filing"
means a process by
				which a paper document or other nonelectronic item is filed with the
				division.
"Notice of electronic filing"
means a document
				generated by AEDMS when a document is electronically filed.
"PDF"
means an electronic document filed in a
				portable document format which is readable by the free Adobe® Acrobat®
				Reader.
"Protected information"
means personal
				information, the nature of which warrants protection from unlimited public
				access, including but not limited to:
1. Social security numbers.
2. Financial account numbers.
3. Dates of birth.
4. Names of minor children.
5. Individual taxpayer identification numbers.
6. Personal identification numbers.
7. Other unique identifying numbers.
8. Confidential information.
"Public"
refers to agency files, documents, or
				information that is not confidential or protected.
"Registered user"
means an individual who has
				registered for an electronic filing account through AEDMS. A registered user
				can electronically file documents and electronically view and download files
				through the use of a username and password.
"Signature"
means the following:
1. For a registered user electronically filing a document in
				AEDMS, "signature" means the registered user's username and password
				accompanied by one of the following approved signature representations:
* "Digitized signature" means an electronically embeddable
				image of a person's handwritten signature;
* "Electronic signature" means an electronic symbol ("/s/" or
				"/registered user's name/") executed or adopted by a person with the intent to
				sign the document; or
* "Nonelectronic signature" means a handwritten signature
				applied to an original document that is then scanned and electronically
				filed.
2. For a party signing a document that another registered user
				will electronically file, "signature" means the signatory's name affixed to the
				document as a digitized or nonelectronic signature.