Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 3 - Programs › Chapter 15 - MCCB Workforce Project Guidelines GY 2005 › Rule 9-3-15.1 - MCCB Workforce Project Guidelines GY 2005

Current through June 25, 2024
The Mississippi Community College Board's workforce project
				  guidelines for GY 2005 are as follows:
A.
Definitions
Advanced Automotive Projects
are
				  projects funded through the Department of Labor Earmark Grant II. These
				  projects are for companies that produce an automotive component. These projects
				  are for companies outside of Madison County.
Advanced Technology Projects
are
				  projects defined by the college based on the type of training and the local
				  area. These classes are funded with state appropriated funds. Projects are
				  reimbursed on a case by case basis.
Basic Skills Projects
referred to in
				  these guidelines provide trainees with fundamental instruction in reading,
				  math, writing, language (ESL) and GED preparation. These classes are funded
				  with state appropriated funds.
Short-Term Adult Classes
are classes
				  that are offered at night for the general public for the purpose of providing
				  employability skills and upgrade skills. These classes are funded with state
				  appropriated funds.
Workforce Projects
are projects that
				  provide pre-employment training, post employment job-specific skills training,
				  upgrade and retraining. These projects are funded with state appropriated
				  funds.
All projects approved by the MCCB shall be subject to the
				  following guidelines and requirements. All projects must be submitted no later
				  than 21 business days after the start of a class. Any project submitted after
				  the 21 days will not be approved.
B.
Instructor Salaries and
				Benefits
Instructor salaries are reimbursed at a rate not to exceed
				  $25 per hour. Based on the type of training the Workforce Project Manager
				  should determine the rate of pay. However, the rate should not exceed the
				  instructor's salary with the company. When using in-house instructors, project
				  manager should verify salary from the human resource department (not the
				  training manager) and have documentation on file. All Basic Skill projects will
				  be reimbursed at a rate not to exceed $18 per hour. Each Basic Skills class
				  must have a minimum enrollment of 15 participants. Benefits will depend on the
				  type of contract the college uses with their workforce instructors. Fringe
				  benefits will be based on current rates applied by the college business office
				  for the portion of the benefits not paid for by the college. These rates will
				  be paid based on actual cost. No health or life insurance benefits will be
				  reimbursed.
C.
Preparation Time
Up to 25% of the total class instructional time may be
				  allowed for instructor preparation time for new workforce classes or
				  instructors. Prep time must be documented similar to instructional hours. A
				  maximum amount of 10% of the total class instructional time may be allowed for
				  classes or subjects previously taught regardless of the location of the class
				  or project. Basic Skill projects are allowed 25% prep time.
D.
Assessment Time
Pre and post assessment times may be allowed in the project
				  for administering standardized assessments or recognized skill evaluations.
				  This cost must be identified in the instructional cost section on the project.
				  Assessment time must be kept to a minimum; for example, as many people as
				  feasible should be assessed simultaneously to keep the assessment time
				  reasonable. This is an expense that should be shared by industry. The test or
				  assessment instruments used are usually considered part of the training
				  materials cost and are listed under educational materials and supplies on the
				  project. Assessment time must be documented similar to instructional
				  hours.
E.
Educational Materials and Supplies
Training manuals and textbooks are an allowable expense if
				  the school is retaining them for future use. Assistance for other educational
				  materials will be considered on a project-by-project basis, based on
				  justification. These items and cost must be fully explained on the project
				  application. There will be no cost sharing allowed on educational materials
				  (books, manuals and workbooks). A local tracking system must be used for all
				  expendable educational materials and supplies.
Basic skills projects will no longer receive the $35 per
				  person for materials. All materials must be specified and listed in the
				  project.
F.
Leased Equipment
Equipment may be leased for training purposes and must be
				  designated as such. This equipment cannot be used for production or
				  profit.
G.
Equipment Purchases
Equipment purchases will be considered on an individual
				  project basis. Equipment will be purchased only if it will be located at a
				  college campus, in a MCCB mobile unit or a training facility leased by the
				  college. MCCB strongly recommends that the college's partner with business and
				  industry on the use and purchasing of equipment. Colleges are encouraged to
				  partner with the local secondary or post secondary vocational centers for the
				  use of equipment and classrooms.
All colleges are required to maintain a complete and current
				  inventory list of each property item, which costs $500 or more unless the items
				  purchased fall within the following groups. These items will be reported as
				  equipment, regardless of their purchase value: weapons, cameras and camera
				  equipment, tape recorders, two-way radio equipment, typewriters, appliances
				  (refrigerators, freezers, air conditioners, stoves, microwave ovens, etc.),
				  televisions, VCR, lawn maintenance equipment, sterling silver, cellular
				  telephones, major computer components, chain saws, air compressors, welding
				  machines, generators, motorized vehicles, dictating equipment, and
				  antiques.
H.
Mobile Labs
Mobile labs purchased with MCCB funds prior to FY 00 are the
				  property of the college for which they were purchased, or are currently
				  located. The remaining mobile units are available to be transferred from
				  college to college on an as needed basis. If a college finds it has a mobile
				  lab not being utilized, it should notify the Workforce Education Unit at the
				  MCCB that it is no longer being used.
I.
Contractual
				Services
Assistance for the following training items are an allowable
				  cost and must be included in the Contractual Services section on the project:
				  cost for acquiring educational software (no company production software),
				  repairs and maintenance of facility, installation of equipment, documented
				  utilities, rental or lease of training facility or equipment, and vendor
				  training. No instructional salary should be listed in this category; however $0
				  line item must be listed under instructional salary.
J.
Satellite Seminars/CCN
				Training
Inter-active video seminars offer the workforce centers a
				  unique opportunity to provide presentations in their district at little or no
				  cost. When the cost for such programming is an approved project cost, the state
				  will reimburse the cost of the video seminar and transmission cost for CCN up
				  to $500 per class
.
K.
On-Line Workforce
				Training
Workforce training provided through MindLeaders, PRIMEDIA and
				  PRIMEed will be reimbursed based on the rate agreed on between MCCB and the
				  college with documentation of successful completion of the course(s).
				  Reimbursement for other on-line workforce training will be reimbursed at a rate
				  of $120 per person
.
L.
Instructional Training and
				Curriculum Development
The RCU is the primary provider of assistance in developing
				  manuals, training videos, CD's and other training materials. When RCU Services
				  are needed, it will be necessary for a local workforce staff person to be
				  present for the initial meeting between the RCU and the company. If the
				  materials are to be developed by the RCU or used from the RCU, then the project
				  manager must list the names or areas of training materials to be developed or
				  used in the project's moa. If these materials cannot be produced because of
				  RCU's workload or inability to meet a specific requirement, the Workforce
				  Development Center Director may seek to provide the training manuals and videos
				  through another public entity, such as the local community and junior college,
				  IHL labs, or ETV. If the aforementioned cannot be accomplished, the Workforce
				  Development Center Director may consider purchase of commercial materials.
				  Justification must be a part of the project, submitted under the educational
				  materials and supplies section, and must have prior approval from the
				  MCCB.
In other circumstances, if training aids or curriculum is
				  needed to be developed, curriculum development hours will be considered on a
				  special needs basis with prior approval from the MCCB.
M.
Train-the-Trainer
				Cost
Costs are allowed for individuals to attend train-the-trainer
				  sessions. Approved training in this area should provide the company with a
				  resource to train employees in a discipline not currently available through the
				  community or junior college. No more than (2) individuals will be reimbursed to
				  attend the same training in a non-production area. Cost associated with
				  train-the-trainer sister plant training is limited to no more than (4)
				  individuals per production training area. The Workforce Project Manager must
				  include the justification on the project application. Travel cost for
				  train-the-trainer training should be included in the travel section of the
				  project application. In-state travel will be reimbursed for mileage at the
				  current college rate but never to exceed the state rate. Out-of-state travel
				  cost will be reimbursed for mileage at the current college rate but never to
				  exceed the state rate for mileage for the use of a personal vehicle or for the
				  price of a 7-day advance purchased, coach fare ticket, whichever is less. $50 a
				  night will be reimbursed for motel cost in the continental USA. A maximum of
				  $30 a day will be reimbursed for meals. Maximum duration for cost associated
				  with meals and lodging will be limited to four (4) consecutive weeks per
				  person, per production training area. If the person makes a trip home on
				  weekends, then it is considered a 2nd trip. All
				  state travel rules and regulations must be followed. The regulations can be
				  accessed @ www.dfa.state.ms.us [File Link Not Available]. Reimbursements per
				  trainee will be limited to maximum of (4) out-of-state trips per fiscal year.
				  All travel must be recommended and justified by the Workforce Development
				  Center Director and approved by the MCCB prior to travel. The college will
				  require the industry to maintain documentation for travel expenses for 5 years
				  for audit purposes. Car rental fees, gas, and telephone calls are not
				  considered allowable cost for reimbursement. The maximum reimbursement per
				  company in this category will be $10,000 per fiscal year.
International train-the-trainer travel cost is allowable for
				  a 7-day advanced purchase, coach fare airline ticket. Reimbursement per trainee
				  will be limited to no more than (
3
) round trips per individual,
				  per fiscal year, up to a maximum of $20,000 per company. No other cost will be
				  reimbursed for international travel.
N.
Travel
The MCCB will consider paying travel for workforce training
				  instructors under special circumstances. Travel cost will be reimbursed for an
				  instructor that must travel a minimum of fifty (50) miles or more one-way.
				  In-state travel will be reimbursed for mileage at the current college rate but
				  never to exceed the state rate. In state travel must have points of travel and
				  the number of miles listed in the MOU.
O.
One-On-One Training or
				OJT
Salaries for One-on-One or On-the-Job Training (OJT) must be
				  documented and justified. Reimbursement will not exceed $25 per hour.
				  One-on-One and OJT training are defined as less than five (5) participants per
				  instructor. The maximum number of trainees eligible for One-on-One and OJT
				  training reimbursement shall not exceed the total number employed per industry
				  location. The total reimbursement for this category will not exceed 10% of the
				  total project cost or a maximum allowable amount of $8,000 per industry
				  location per year.
P.
Vendor Training
Reimbursement for vendor training will be considered on an
				  individual project basis. Vendor training is training provided by a third party
				  that is not affiliated with the company receiving the training. Vendor training
				  must be directly related to the production process. On-site vendor training
				  will be reimbursed for one-half of the daily cost with a maximum of up to $500
				  a day. There is a 10-day limit for reimbursement per training area. A copy of
				  the invoice from the vendor must be furnished to the college for reimbursement.
				  A vendor may not be a private trainer providing training to the college or the
				  company.
Off-site vendor train-the-trainer cost will be reimbursed at
				  a maximum of $500 per person for training registration. Training will be
				  obtained at the closest location to the industry. Off-site vendor training is
				  limited to no more than (
2
) individuals per training area and it
				  must be directly related to the production process. Travel cost for off-site
				  vendor training will be reimbursed according to the set rates listed under the
				  Train-the-Trainer Cost category.
Q.
Proprietary
				Programs
AchieveGlobal, Plexus, ISO-9000, QS-9000, ISO-14000-01, Zig
				  Ziglar, Phi Theta Kappa Leadership and Stephen Covey are training packages that
				  require certified trainers. A company or business may receive a maximum of
				  $4,000 subsidy toward the instructor's payment based on actual instructional
				  time and a maximum of $5,000 subsidy toward the training materials to be
				  utilized per program. A company may participate in multiple programs receiving
				  the above allowance for each program. Colleges training more than 100 persons
				  in any of the above programs may request additional financial assistance.
				  Instructor salaries for these programs are reimbursed at a rate not to exceed
				  $50 per hour.
R.
Short-Term Adult Classes
Instructional salaries are the only allowable cost for
				  short-term adult classes. No prep time, assessment time, educational materials
				  and supplies or equipment are eligible for reimbursement. These projects will
				  be reimbursed at a rate not to exceed $20 per hour. Each class must have a
				  minimum enrollment of 10 participants. Projects must be submitted to MCCB for
				  approval no later than 10 working days after the first class meeting. No credit
				  courses will be reimbursed due to the new funding formula.
S.
Inmate Training
				Classes
Instructional salaries, which will consist of prep time and
				  assessment time, and benefits, are the only allowable cost for vocational
				  training for inmates. No educational materials and supplies or equipment are
				  eligible for reimbursement. These projects will be reimbursed at a rate not to
				  exceed $20 per hour. Each class must have a minimum enrollment of 10
				  participants. Parole dates are checked in order to give priority to offenders
				  with twenty-four (24) months or less to serve before parole eligibility or
				  release date. Interested applicants are given the Tests of Adult Basic
				  Education (TABE). Test results are evaluated for eligibility. Officials from
				  the host organization must provide 6-month follow up information on the
				  placement of completers of this program.
T.
Other Training
				Needs
Consideration for other training needs, determined by the
				  Workforce Development Center Director as essential to the success of the
				  project, will be considered by the MCCB on an individual project basis.
U.
Annual
				Accountability
The Legislative Accountability Report (LAR) will remain the
				  primary reporting document. The legislature also requires that the following
				  information be collected: Name of training classes, number of classes, number
				  of trainees per class, location of training, and cost of each class. The items
				  specified will have to be tracked by each Workforce Development Center Director
				  and submitted annually on the Workforce Accountability Summary
				  Report.
Miss. Code Ann. §
										37-4-3
				  and
				  37-4-11.