Iowa Administrative Code › Agency 221 - Cultural Affairs Department › Chapter 7 - Museum Property › Rule 221-7.4 - Museum and Lender Obligations

Current through Register Vol. 47, No. 3, July 24, 2024
In order to take title pursuant to this chapter, a museum and
				a lender must comply with the provisions of Iowa Code sections
				305B.10 to
				305B.12.
FORM 1
NOTICE OF INJURY TO OR LOSS OF PROPERTY ON LOAN
Museum/Institution_____________________________________________________________________
Contact
				Person_________________________________________________________________________
Address_______________________________________________________________________________
Phone___________________________________________Date of
				Notice_________________________
Lender/Claimant________________________________________________________________________
Address (last
				known)____________________________________________________________________
Phone_________________________________________________________________________________
In accordance with Iowa Code chapter 305B, the Museum Property
				Act, the above named institution hereby officially informs you of injury to or
				loss of the property on loan that is identified and described below.
Description of
				Property__________________________________________________________________
Institutional Identification of
				Loan_________________________________________________________
Original Date of
				Loan_______________________________________Term of Loan________________
Condition of Property at Time Loan was
				Initiated_____________________________________________
Description and Cause of
				Damage_________________________________________________________
Action by
				Institution____________________________________________________________________
Date of
				Action_________________________________________________________________________
Signed for the
				Institution_________________________________________________________________
Type/print name and
				title_________________________________________________________________
Address_______________________________________________________________________________
Phone_________________________________________________________________________________
Date__________________________________________________________________________________
TO BE COMPLETED BY THE LENDER OR CLAIMANT: I acknowledge
				receipt of the "Notice of Injury or Loss of Property on Loan" for the property
				identified above.
Signature______________________________________________________________________________
Type/print
				name________________________________________________________________________
Address_______________________________________________________________________________
Phone_________________________________________________________________________________
RETURN TO INSTITUTIONAL CONTACT PERSON LISTED ABOVE.
Date completed form received by
				Museum__________________________________________________
Signature of person receiving returned
				form_________________________________________________
FORM 2
NOTICE TO CONSERVE LOANED PROPERTY
Museum/Institution_____________________________________________________________________
Contact
				Person_________________________________________________________________________
Address_______________________________________________________________________________
Phone___________________________________________Date of
				Notice_________________________
Lender/Claimant________________________________________________________________________
Address_______________________________________________________________________________
Phone_________________________________________
In accordance with Iowa Code chapter 305B the above named
				institution hereby officially informs you of conservation activity that shall
				be undertaken on the property on loan that is identified and described
				below.
Description of
				property__________________________________________________________________
Institutional Identification of
				Loan_________________________________________________________
Original Date of
				Loan___________________________________________________________________
Condition of Property at Time Loan was
				Initiated_____________________________________________
Conservation Action to be taken by the
				Institution____________________________________________
Date of
				Action_________________________________________________________________________
Signed for the
				Institution_________________________________________________________________
Type/Print Name and
				Title________________________________________________________________
Address_______________________________________________________________________________
Phone_________________________________________
Date__________________________________________
TO BE COMPLETED BY THE LENDER OR CLAIMANT: I acknowledge
				receipt of the "Notice to Conserve Loaned Property" for the property identified
				above.
Signature______________________________________________________________________________
Type/Print
				Name________________________________________________________________________
Address_______________________________________________________________________________
Phone_________________________________________
RETURN TO INSTITUTIONAL CONTACT PERSON LISTED ABOVE.
Date completed form received by
				Museum__________________________________________________
Signature of person receiving return
				form___________________________________________________
FORM 3
NOTICE OF INTENT TO TERMINATE A LOAN
Museum/Institution_____________________________________________________________________
Contact
				Person_________________________________________________________________________
Address_______________________________________________________________________________
Phone___________________________________________Date of
				Notice_________________________
Lender/Claimant________________________________________________________________________
Address (last
				known)____________________________________________________________________
Phone_________________________________________________________________________________
Museum Registration/Identification No(s) of
				Loan(s)__________________________________________
Original Date of
				Loan___________________________________________________________________
Terms of
				Loan__________________________________________________________________________
Description of
				Property__________________________________________________________________
The records of_____________________________________(Museum
				name) indicate that you currently
have the above property on loan to it. The institution wishes
				to terminate the loan. You must contact the institution, establish your
				ownership of the property pursuant to section
				305B.8,
				and make arrangements to collect the property. If you fail to do so promptly,
				you will be considered to have donated the property to the institution. You
				must complete and return the enclosed "Notice of Intent to Preserve an Interest
				in Property on Loan" within one year from the date of this notice, and make
				arrangements to collect the property within that time period, or your interests
				will automatically be terminated, and this institution will acquire title to
				the property, according to the provisions of Iowa Code chapter 305B.
For the
				institution______________________________________Date___________________
Signature
				Address_______________________________________________________________________________
ATTACHED: Notice of Intent to Preserve an Interest in Property
				on Loan.
FORM 4
NOTICE OF INTENT TO PRESERVE AN INTEREST IN PROPERTY ON
				LOAN
TO LENDER OR CLAIMANT - Iowa Code chapter 305B requires you to
				notify this institution promptly in writing of any change of address or
				ownership of property on loan to a museum. If the museum is unable to contact
				you regarding your loan, you may lose rights to loaned property. If you want to
				maintain your rights to the property identified below, complete and return this
				form. If you do not return this notice of intent within one year from the date
				of the notice, your interests automatically will be terminated; the museum will
				acquire title to the property.
Museum/Institution_____________________________________________________________________
Contact
				Person_________________________________________________________________________
Address_______________________________________________________________________________
Phone___________________________________________Date of
				Notice_________________________
Lender/Claimant________________________________________________________________________
Address (last
				known)____________________________________________________________________
Phone_________________________________________________________________________________
Museum Registration/Identification No(s) of
				Loan____________________________________________
Description of Property (Attach an accurate, legible copy of
				the loan receipt, any materials documenting the loan, or provide a detailed
				description of the claimed property, including its general characteristics,
				identification number(s), and distinguishing characteristics.)
Original Date of
				Loan___________________________________________________________________
Terms of
				Loan__________________________________________________________________________
Interest in Property (If you are not the original lender,
				describe the origin and nature of your interest in the property. Attach copies
				of documents supporting your interest sufficient to establish ownership of the
				property.)
TO THE INSTITUTION - I hereby notify the above named
				institution that I claim an interest in the property described in the Notice of
				the Intent to Terminate a Loan (Form 3).
I understand that I must make arrangements with the institution
				to retrieve said property within one year of the date of this notice or title
				to the property shall revert to the institution.
I understand that I must promptly notify the institution in
				writing of any changes in address or ownership of the property.
I declare under penalty of perjury that to the best of my
				knowledge that the information contained in this notice is true.
Signed______________________________________Date_________________________
Claimant
OR
I declare under penalty of perjury that I am authorized to act
				on behalf of the claimant. I am informed and believe the information contained
				in this notice to be true.
Signed______________________________________Date_________________________
Claimant's representative
Please Type/Print
Name of
				claimant_______________________________________________________________________
Address_______________________________________________________________________________
Phone_________________________________________
Name of claimant's
				representative_________________________________________________________
Address_______________________________________________________________________________
Phone_________________________________________________________________________________
...........................Institutional
				Use...........................
Notice Received
				by__________________________________________________
Date
				Received______________________________________________________
Receipt Returned
				by_________________________________________________
Date
				Returned______________________________________________________