Iowa Administrative Code › Agency 201 - Corrections Department › Title I - General Departmental Procedures › Chapter 5 - Public Records and Fair Information Practices › Rule 201-5.15 - Other Groups of Records Available for Public Inspection - Policies and Procedures (excluding security) Meeting Minutes

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes groups of records maintained by the
				  department other than record systems as previously defined. These records are
				  routinely available to the public. However, the department's files of these
				  records may contain confidential information, as discussed in rule
				  5.13(17A,22). The following records are stored both as hard copy and in
				  automated data processing systems unless otherwise noted.
1.
Rule making.
Rule-making
				records may contain information about individuals making written or oral
				comments on proposed rules. This information is collected pursuant to Iowa Code
				section
				17A.4.
2.
Board meeting records.
Agendas, minutes, and materials presented to the department are available from
				the office of the director except those records concerning closed sessions
				which are exempt from disclosure under Iowa Code section
				21.5(4),
				or which are otherwise confidential by law. Board meeting records contain
				information about people who participate in meetings. This information is
				collected pursuant to Iowa Code section
				21.3.
				This information is not retrieved by individual identifier
3.
Publications.
News
				releases, annual reports, project reports, department newsletters, etc., are
				available from the office of the director Brochures describing various
				department programs are available at local offices of the department.
				Department news releases, project reports, and newsletters may contain
				information about individuals, including department staff or members of
				department councils or committees. This information is not retrieved by
				individual identifier
4.
Statistical reports.
Periodic reports of the department for
				various department programs are available from the director Statistical reports
				do not contain personally identifiable information.
5.
Grants.
Records on
				persons receiving grants for various projects or programs are available through
				the office of the director These records may contain information about
				employees of a grantee. This information is not retrieved by individual
				identifier and is not stored on an automated data processing system. The
				information is collected under the authority of Iowa Code section
				904.
6.
Published
				materials.
The department uses many legal and technical publications
				in its work. The public may inspect these publications upon request. Some of
				these materials may be protected by copyright law. These records are hard copy
				only.
7.
Policy
				manuals.
The department employees' manual, containing the policies and
				procedures describing the department's regulations and practices, is available
				in every office of the department. Subscriptions to all or part of the
				employees' manual are available at the cost of production and handling.
				Requests for subscription information should be addressed to the director
				Policy manuals do not contain information about individuals.
8.
Other records.
All other
				records that are not exempted from disclosure by law.