reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 6 - Policy for Reading Room Access and Reference Services › Rule 16-2-6.2 - Reference Assistance

Current through June 25, 2024
A. Assistance in
				the Reading Rooms:
Reference staff will be available at the main reference
				  desk, located in the center of the Public Reading Room. Satellite reference
				  desks, in the Public Reading Room bibliographic area and the Media Reading Room
				  to provide assistance in locating materials and in operating machinery are
				  maintained as staffing allows. Reference assistance in the Archival Reading
				  Room is available from staff at the main reference desk.
B. Telephone/Email Reference Service:
MDAH maintains a reference desk to respond to inquiries
				  submitted by telephone and email. Hours of operation for this desk correspond
				  to that of the Public Reading Room weekday hours. Inquiries that can be
				  answered during the course of a short conversation or email will be answered.
				  All other requests must be submitted in writing.
C. Written Reference Service:
All reference requests not answered by telephone must be
				  submitted in writing. Each written request will be allotted up to one hour of
				  staff research time, for which there is a charge.
1. Reference Fees:
Research for written requests will be assessed at an hourly
				  rate. Reference fees must be paid before research begins. The reference fee
				  will provide for the copying and delivery of pages not to exceed a quantity set
				  forth in the current schedule of charges. Reference fees will not be prorated
				  or refunds given for staff research resulting in the production of fewer than
				  the set number of copies provided for in the reference fee. (BOT 05/15/1992;
				  Amended 10/16/2009; Amended 7/31/2015) The MDAH Board of Trustees adopts rules
				  and regulations related to reference fees and the quantity of copies included
				  in the reference fees. These fees and quantities are posted on the MDAH website
				  and are subject to change without notice.
If the request is answered by the division staff, and a
				  charge for additional copies in excess of the set number of copies provided for
				  in the reference fee is indicated, the requestor will be notified of the
				  results of the search and the cost for the additional copies, which cost must
				  be prepaid before the additional copies are provided. (BOT 05/15/1992; Amended
				  10/16/2009; Amended 7/31/2015)
If research conducted by division staff yields no results
				  upon the expiration of one hour, a written response indicating what was
				  searched will be sent to the requestor. The requestor may resubmit the request
				  to MDAH. (BOT 05/15/1992; Amended 10/16/2009)
2. Reference Response Time:
When response time for written requests is excessive, delay
				  notifications will be mailed upon receipt of all requests subject to said
				  delay, advising the requestor of the approximate time in which a response can
				  be expected. (BOT 05/15/1992; Amended 10/16/2009)
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 8 - Policy for the Loan and Exhibit of Original Material › Rule 16-2-8.1

Current through June 25, 2024
The function of the State Historical Records Advisory Board
				  is to review grant applications from Mississippi to the National Historical
				  Publications and Records Commission (NHPRC).
The State Historical Records Advisory Board shall consist of
				  eleven members including the State Historical Records Coordinator, who shall
				  serve as chairman. The State Historical Records Coordinator will recommend to
				  the Governor individuals for membership on the State Historical Records
				  Advisory Board, and, from the recommendations, the Governor will appoint
				  individuals for membership. Appointments to the State Historical Records
				  Advisory Board shall be made so that each Congressional district will always
				  have at least one representative. A majority of the members shall have
				  recognized experience in the administration of government records, historical
				  records, or archives. Members will serve staggered three-year terms. For the
				  initial appointment, terms of one, two, and three years will be assigned by the
				  State Historical Records Coordinator. No member shall serve more than two
				  consecutive full terms. The board should be as broadly representative as
				  possible of the public and private archives, records office, and research
				  institutions and organizations in the state.
Miss. Code Ann.
				  §§ 29-59-1,
				  39-5-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 9 - Public Records - Standards: Destruction of Original Records after Imaging › Rule 16-2-9.1 - Technical Requirements

Current through June 25, 2024
A.
Open
				System Architecture:
The design of the system shall permit future system upgrades
				  with minimal effect on system operation. The system architecture shall allow
				  flexibility in exporting and importing data to other non-proprietary systems.
				  Standards for open systems such as the United States Department of Defenses
				  TAFIM, the Institute of Electrical and Electronic Engineers Open Systems
				  Handbook: A Guide to Building Open Systems, or Open Systems Handbook: A Guide
				  to Building Open Systems published by the Open Software Foundation shall be
				  used.
B.
Non-Rewritable Storage Media:
Only non-rewritable storage media is acceptable. Such media
				  include write once read many (WORM), compact disk-read only (CD-ROM), and
				  microfilm produced in accordance with standards issued by the Mississippi
				  Department of Archives and History. Prior to disposal of the scanned documents,
				  images must be stored on one or more of these media.
1. Use of these storage media shall be in
				accordance with the following standards:
a.
				WRITE ONCE READ MANY (WORM). Standards for WORM optical disks may be found in
				the WORM portion of ISO/IEC 1336 - Volume and file Structure of Write-Once and
				Rewritable Optical Disks Using NonSequential Recording for Information
				Interchange - Universal Disk Format.
b. COMPACT DISK - READ ONLY. ISO 9660 -
				Volume and File Structure of CD-ROM for Information Interchange.
c. MICROFILM. Mississippi Department of
				Archives and History Rule.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 9 - Public Records - Standards: Destruction of Original Records after Imaging › Rule 16-2-9.2 - System Management/Functional Requirements

Current through June 25, 2024
The comprehensive management of a document imaging system is
				  key to its functional success as well as the quality, integrity, and
				  authenticity of the imaged records. System planning, design, budgeting,
				  procurement, procedure formulation, training, and testing all require
				  thoughtful deliberation and patience.
The following is an overview of required practices in several
				  categories of system management and operation.
A.
Documentation:
Comprehensive procedural and system documentation must be
				  maintained to ensure that the operation continues to function effectively over
				  time. The documentation shall include:
1. Hardware and software specifications,
				brand names, versions, and dates of installation, upgrade, replacement, and
				conversion.
2. An overview of
				system purposes and uses.
3.
				Policies and procedures for all aspects of system operation and maintenance,
				including procurement, file and document preparation for scanning, data entry,
				quality control, indexing, corrections, expungement, redaction, back-ups,
				security, migration, application of safeguards to prevent tampering and
				unauthorized access, and printing.
4. Data structure and content, including file
				layout and data dictionaries.
5.
				Enhancement algorithms are techniques for processing the image so that the
				result is visually clearer than the original image. Imaging systems should not
				be capable of altering a record as scanned, except for standard
				computer-enhancement routines used to improve legibility.
6. Documentation is also necessary for
				providing audit trails, for establishing legal admissibility of images, and for
				use by future system operators as staffs change. It is the responsibility of
				the systems administrators, not the vendor.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 10 - Expenditure of Filing Fee Avails › Rule 16-2-10.1

Current through June 25, 2024
§
									25-60-5, MCA,
				  1972, Annotated, provides for the collection by counties and municipalities of
				  a One Dollar ($1.00) filing fee and deposit of the avails of Fifty Cents
				  (50¢) into the general fund of the county or municipality. Counties and
				  municipalities shall expend monies derived from the fee imposed solely to
				  support proper management of their official records in accordance with records
				  management standards established by the Department of Archives and
				  History.
The purpose of this rule is to establish a standard for the
				  expenditure of the avails of fifty cents (50¢):
A. Expenditures may be made for wages for
				hours spent in the direct management and preservation of local government
				records.
B. Expenditures may be
				made for travel expenses directly related to the management and preservation of
				local government records.
C.
				Expenditures may be made for purchase of supplies, materials, services, and
				equipment directly related to the management and preservation of local
				government records.
All expenditures must be made in accordance with state
				  law.
Miss. Code Ann. §
				  29-60-5 (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 1 - Policies for Implementation of the Antiquities Law of Mississippi › Rule 16-3-1.1 - Board of Trustees

Current through June 25, 2024
Section
				  39-7-5
				  of the Antiquities Law of Mississippi assigns sole responsibility for
				  administration of the Antiquities Law of Mississippi to the Board of Trustees
				  (Board) of the Mississippi Department of Archives and History (MDAH).
In administering the Antiquities Law, the Board has the
				  authority to designate publicly owned properties as Mississippi Landmarks, with
				  or without the request of the public owner, and privately owned properties at
				  the request of the owner. The Board also has the authority to issue permits for
				  construction, demolition, excavation or ground disturbing activity, public
				  improvement of any nature, or the transfer of public property to private
				  ownership that affects Mississippi Landmark property and property that is
				  eligible for Mississippi Landmark designation, as determined by MDAH.
In exercising its authority under the Antiquities Law, the
				  Board will consider the recommendations of MDAH staff and written comments from
				  public property owners and members of the public
Miss. Code Ann.
				  §§
										39-7-1,
				  39-7-3,
				  39-7-5,
				  39-7-7,
				  39-7-22(1972).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 1 - Policies for Implementation of the Antiquities Law of Mississippi › Rule 16-3-1.2 - Notices of Intent

Current through June 25, 2024
State agencies, counties, cities, and all their political
				  division are required to submit a Notice of Intent with supporting
				  documentation for all projects involving publicly owned property, including
				  taking, alteration, damage, destruction, salvage, restoration, renovation,
				  excavation, property transfer, excavation or ground disturbing activities of
				  any nature, demolition or significant alteration. The Notice of Intent serves
				  as the formal application for MDAH review.
A Notice of Intent is required for projects involving
				  publicly owned property that has not been designated as a Mississippi Landmark
				  and for privately or publicly owned property that has been designated as a
				  Mississippi Landmark.
The public property owner or owner's representative must
				  submit a Notice of Intent to MDAH in the early planning stages and always prior
				  to the letting of bids or beginning a project for construction, improvement of
				  any nature, or transfer of public property to private ownership. Supporting
				  documentation, including, but not limited to, plans and specifications, maps,
				  photographs, legal description, property deed, structural report, etc. must be
				  submitted with the Notice of Intent, as appropriate.
MDAH will review the Notice of Intent in accordance with the
				  procedures outlined in this document.
Miss. Code Ann.
				  §§
										39-7-1,
				  39-7-11,
				  39-7-22(1972).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 1 - Policies for Implementation of the Antiquities Law of Mississippi › Rule 16-3-1.5 - Legal Notice and Public Comment

Current through June 25, 2024
The publication of a legal notice is required when the Board
				  acts to place a project or property under consideration for:
a. Designation as a Mississippi Landmark
b. Removal of Mississippi Landmark
				designation
c. A permit for a
				project that would adversely affect a designated Mississippi Landmark
d. A permit for a project that
				would adversely affect a potential Mississippi Landmark
e. Any other circumstance that the Board may
				deem appropriate
MDAH shall publish the legal notice soliciting written,
				  public comment in the newspaper of record in the county in which the property
				  is located and on the MDAH website at least thirty (30) days prior to further
				  Board action. The notice must identify the property and the matter that is
				  under consideration. Proof of publication shall be provided to the Board.
After the conclusion of the public comment period, the
				  proposed project and written public comments will be placed on the Board
				  agenda.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 1 - Policies for Implementation of the Antiquities Law of Mississippi › Rule 16-3-1.5(A) - Routine and/or Minor Activities

Current through June 25, 2024
Projects that do not involve demolition or significant
				  alteration of a designated Mississippi Landmark property and consist of routine
				  or minor activities consistent with the Secretary of the Interior's
Standards for Rehabilitation
, as outlined below, may be
				  approved by the staff without a contemporaneous resolution of the board. At the
				  next board meeting, the board shall place upon its minutes approval of the
				  projects approved by the staff pursuant to Section 5 (A). The following are
				  considered to be routine and/or minor activities (consistent with the Secretary
				  of the Interior's Standards for Rehabilitation) that may be approved by the
				  staff:
* Appropriate removal of insignificant or incompatible minor
				  additions or alterations;
* Selective demolition for investigative purposes;
* Repair or selective in-kind replacement of exterior
				  cladding materials;
* Repair or in-kind replacement of roofing, coping, gutters
				  and downspouts;
* Selective in-kind or appropriate replacement of exterior
				  and interior lighting fixtures;
* Repair or selective in-kind replacement of original and/or
				  appropriate flooring materials;
* Repair or selective in-kind replacement of interior and
				  exterior finishes, including but not limited to structural finish materials
				  (i.e. stucco, plaster, clapboard, etc.), paint, and/or stain;
* Repair of original and/or appropriate windows or doors;
* Heating ventilation and air conditioning, and duct
				  equipment replacement, if suitably screened or unobtrusive to the structures
				  original building materials or its aesthetic surroundings;
* Plumbing or exhaust vents replacement, if suitably
				  screened or unobtrusive to the structures original building materials or its
				  aesthetic surroundings;
* In-kind repair or replacement of woodwork, metalwork, and
				  other trim;
* Selective brick pointing and cleaning of building
				  exteriors, except by sandblasting, inappropriate chemicals, or other abrasive
				  methods;
* Removal of trees not more than 12 inches in diameter, or
				  dead ones of any size with qualified arborist report;
* In-kind repair or replacement of sidewalks and parking
				  surfaces;
* In-kind repair or selective replacement of fencing;
* Other routine, minor, and compatible work consistent with
				  the above, and the Secretary of the Interior's Standards for the Treatment of
				  Historic Properties.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 1 - Policies for Implementation of the Antiquities Law of Mississippi › Rule 16-3-1.6 - Section 106 of the National Historic Preservation Act and Preservation Tax Incentive Review Procedures

Current through June 25, 2024
For projects involving designated Mississippi Landmark
				  properties also under review in accordance with Section 106 of the National
				  Historic Preservation Act, the federal review process will take precedence over
				  the Mississippi Landmark review. However, MDAH may elect to require that a
				  Mississippi Landmark permit be obtained in addition to the Section 106 review.
				  A burial permit is always required for prehistoric or historic American Indian
				  or aboriginal burials.
For projects involving designated Mississippi Landmark
				  properties also under review in accordance with the federal or state
				  preservation tax incentives programs, the tax incentives review process will
				  take precedence over the Mississippi Landmark review. However, MDAH, may elect
				  to require that a Mississippi Landmark permit be obtained in addition to the
				  tax review process. If the applicant elects to forego tax incentives, the
				  project will be reviewed under the Antiquities Law, as described in Rule
				  1.3.
Miss. Code Ann.
				  §§
										39-7-1(1972).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 1 - Policies for Implementation of the Antiquities Law of Mississippi › Rule 16-3-1.7 - Temporary Restraining Orders

Current through June 25, 2024
When MDAH has confirmed that work has been initiated on a
				  designated Mississippi Landmark property, or a potential Mississippi Landmark
				  on publicly owned property prior to the issuance of a permit, MDAH will
				  immediately contact the owner to request that all work is halted until a Notice
				  of Intent form is submitted for MDAH review and approval in accordance with the
				  aforementioned policies. If the owner refuses to cease operations or follow the
				  permit process, MDAH may seek a temporary restraining order through the
				  Attorney General's Office.
Miss. Code Ann.
				  §§
										39-7-22,
				  39-7-33,
				  39-7-35(1972).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 1 - Policies for Implementation of the Antiquities Law of Mississippi › Rule 16-3-1.8 - Burial Excavation Permits

Current through June 25, 2024
In the event that any Native American burials are
				  encountered during any project, a permit is required prior to removal or
				  excavation. If on private property, removal or excavation also requires the
				  written permission of the landowner(s). No prehistoric or historic Native
				  American burial excavation permits will be issued unless the excavation is
				  performed by or supervised by a professional archaeologist and a physical
				  anthropologist. If the burial(s) in question are reasonably expected to be of a
				  known, federally recognized Tribe, MDAH shall consult with tribal authorities
				  prior to the issuance of a permit.
Permits to excavate burials will not be issued unless there
				  is an immediate threat to the integrity of the burial(s) through vandalism,
				  natural forces, or unavoidable development. A burial is understood to include
				  those items which were interred with the remains.
Miss. Code §§
										25-59-1,
				  39-7-19
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 1 - Policies for Implementation of the Antiquities Law of Mississippi › Rule 16-3-1.9 - Temporary Restraining Orders

Current through June 25, 2024
When MDAH has confirmed that work has been initiated on a
				  designated Mississippi Landmark property, or potentially eligible publicly
				  owned property, prior to the issuance of a permit, MDAH shall immediately
				  contact the owner to request that the work is halted until a
Notice of
				  Intent
form is submitted in accordance with the above policies. If the
				  owner refuses to cease operations or follow the permit process, MDAH may seek a
				  temporary restraining order through the Attorney General's Office.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 1 - Policies for Implementation of the Antiquities Law of Mississippi › Rule 16-3-1.10 - Section 106 of the National Historic Preservation Act and Preservation Tax Incentive Review Procedures

Current through June 25, 2024
For projects involving designated Mississippi Landmark
				  properties also under review in accordance with Section 106 of the National
				  Historic Preservation Act, the federal review process will take precedence over
				  the Mississippi Landmark review. However, the President of the Board, in
				  consultation with the director, may elect to require that a Mississippi
				  Landmark permit be obtained in addition to the Section 106 review. Mississippi
				  Landmark permits are always required for prehistoric or historic American
				  Indian or aboriginal burials.
For projects involving designated Mississippi Landmark
				  properties also under review in accordance with the federal or state
				  preservation tax incentives programs, the tax incentives review process will
				  take precedence over the Mississippi Landmark review. However, the President of
				  the Board, in consultation with the director, may elect to require that a
				  Mississippi Landmark permit be obtained in addition to the tax review process.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 2 - Procedures for Implementation of the State Historical Marker Program › Rule 16-3-2.1 - Any individual, group, or organization may submit an application to MDAH to sponsor a state historical marker

Current through June 25, 2024
In order for a site to qualify for a marker, the applicant
				  must show that the subject is of historical significance to the local
				  community, state, or nation. For places of worship, preference will be given to
				  historic structures and/or structures associated with significant historical
				  events, persons, or communities. For cemeteries, markers should recognize the
				  cemetery's association with a community or significant persons, and/or cemetery
				  art. The Board of Trustees may accept or reject any application for state
				  historical markers.
Upon receipt of a completed state historical marker
				  application, including relevant background information, the application will be
				  reviewed by a committee composed of MDAH staff and appointed by the director.
				  Based on the information provided by the sponsor(s), along with other
				  supporting documentation, the committee will make a recommendation to the Board
				  of Trustees concerning the application(s). The state historical marker
				  committee will meet monthly, if necessary, to consider new applications and
				  present them for approval at the next regularly scheduled board meeting.
The text of a state historical marker shall be drafted by
				  MDAH staff in consultation with the sponsor. MDAH reserves the right to approve
				  the final marker text. Upon approval of a text, MDAH staff will order the
				  marker and provide copies of the order information to the sponsor.
Sponsors of new state historical markers shall be solely
				  responsible for the cost of the marker(s), and a signed statement from the
				  sponsor(s) must be included with the application. The manufacturer will bill
				  the sponsor directly. MDAH will not accept or process payments for state
				  historical marker(s).
The purchase of a replacement marker and/or the repair of an
				  existing state historical marker shall be the sole responsibility of the
				  original sponsor or other applicant(s), and a signed statement approving the
				  cost of the replacement or repair must be included with the application for
				  replacement.
Miss. Code
				  §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 3 - Scope of Work Policy for the Hurricane Relief Grant Program › Rule 16-3-3.1 - Grant-Refundable Scope of Work Items

Current through June 25, 2024
Fundable work shall include design, supervision, and
				  execution of repairs and shall be limited to:
A. Storm Damage:
1. Repair of damage caused, directly or
				indirectly, by Hurricanes Katrina or Rita. Such damage is defined as
				destruction or deterioration caused:
a.
				directly by the storm
b. indirectly
				by the storm, if it exacerbated pre-existing conditions, such as deteriorated
				foundations, roofs, framing, etc.
c. indirectly by work which was undertaken to
				repair storm damage but which actually caused additional damage (such as work
				by untrained volunteers who removed beaded board wall coverings or
				unscrupulous/ inept contractors who performed substandard work.)
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 3 - Scope of Work Policy for the Hurricane Relief Grant Program › Rule 16-3-3.2 - Exceptions to Grant-Refundable Scope of Work Items

Current through June 25, 2024
Reasoning: Restrictions on the scope of work that can be
				  funded by the HRG sometimes result in leaving the homes of people of very
				  limited financial means in an unoccupiable condition. For instance, the
				  bathroom plumbing is roughed-in, but there are no toilets, tubs, or sinks. The
				  kitchen plumbing might be roughed-in but there is no floor covering and no
				  sink. If such buildings cannot be inhabited, they are likely to deteriorate
				  over time, in which case the HRG grant-supported work would be lost. To avoid
				  that loss, a modification in the sorts of work that are covered by the HRG is
				  proposed, as follows:
Exceptions for:
A.
				Grantees who own property in an area that serves very low-income residents and
				who are not financially able to pay for the work necessary to make the
				buildings habitable.
B. Non-Profit
				organizations which are not financially able to pay for the work necessary to
				restore to a state of utility a building being rehabilitated for their own use
				or other public benefit.
1. Underlying
				Conditions:
Repair of underlying conditions not caused by the storm but
				  the repair of which is: a. Necessary to make the building habitable and the
				  property owner is not financially able to undertake the work.
2. Building Fabric:
a. Repair of non-historic fabric:
i. Including purchase and installation of
				basic-level built-in kitchen, mechanical and electrical systems and fixtures
				(not appliances), such as toilets, sinks, wall switches, ceiling light
				fixtures, switch plates, etc.
b. Finish of Building Fabric:
i. Paint on the exterior of the
				building.
ii. Floors finished to a
				point of utility. Finishing may include laying floor coverings in the kitchen
				or bath and refinishing wood floors with clear varnish or paint.
iii. Wall and ceiling surfaces made ready for
				paint or other finish.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 4 - Policy and Standards for Curated Federal Archaeological Collections › Rule 16-3-4.1 - Procedures for Curated Collections

Current through June 25, 2024
A. A collection
				must include all data and paperwork generated as a result of a project included
				but not limited to:
1. all field
				notes,
2. specimens,
3. records,
4. photographs,
5. maps,
6. computer-generated media,
7. and all other data.
All paper documents and photographs must be originals. Two
				  bound copies of the final report and one unbound copy must be included with the
				  collection.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 4 - Policy and Standards for Curated Federal Archaeological Collections › Rule 16-3-4.2 - Standards for Records

Current through June 25, 2024
A. All records and
				notes must be accompanied by a catalog. The catalog must include but is not
				limited to:
1. project,
2. site,
3. records type,
4. and subject for each document or group of
				related documents.
All field notes, forms, drawings, catalogues, inventories
				  will be printed or copied onto acid-free paper. All paper records will be
				  placed in acid-free archival folders that are permanently labeled with the
				  pertinent information listed previously.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 4 - Policy and Standards for Curated Federal Archaeological Collections › Rule 16-3-4.3 - Standards for Photographs

Current through June 25, 2024
A. Black and white
				film must be processed to archival standards (See NPS Standards for
				photographs). All negatives must be stored in 2 1/2 x 11 polyethylene pages.
				Archival quality folders, pages or envelopes must be used for other
				photographic materials which will not fit into a standard page size
				holder.
B. All photographs must be
				accompanied by the original photo log containing the project name, subject and
				date.
C. All negatives must be the
				original film. No copies.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 4 - Policy and Standards for Curated Federal Archaeological Collections › Rule 16-3-4.4 - Standards for Artifact Collections

Current through June 25, 2024
A. All artifacts
				must be organized by site and provenience within each site. All materials
				separated out for photos, etc. should be re-incorporated into their original
				provenience.
B. All artifacts must
				be contained in a 4 mil polyethelene zip lock type bags with a white panel area
				for descriptions. Sandwhich bags, freezer bags, paper bags and all other kinds
				of bags are not appropriate and will not be accepted. All provenience
				information will be written in the white panel area of the bag in permanent
				black marker (i.e. sharpie marker/pen). Bags must be punched with a standard
				hole punch near the top of the bag to allow air/moisture to escape. Faunal
				remains/human remains can be placed in a paper bag inside a plastic 4 mil
				polyethelene zip lock bag. Soil samples also need to be placed in 4 mil
				polyethelene bags but can be secured with string or wire. Fragile items must be
				packed in acid free paper and placed inside MDAH approved archival
				boxes.
C. All artifacts and records
				will be re-packed into the standard MDAH box after they arrive and are
				assessed. Artifacts and records therefore can be shipped in a manner left up to
				the submitter. Each box must contain 2 copies of bag by bag inventory of its
				contents.
Inventory information must include but is not limited
				  to:
1. site number,
2. provenience,
3. type of material and
4. catalog number.
The charge for re-boxing is $50.00.
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 4 - Policy and Standards for Curated Federal Archaeological Collections › Rule 16-3-4.5 - Fees and Cost Computation

Current through June 25, 2024
The curation fee for long-term storage and care is $250.00
				  per cubic foot or fraction thereof. Fees for artifacts and record collections
				  are computed separately. For example, 5.7 cubic feet of specimens accompanied
				  by 2.2 cubic feet of records would be charged as 6 cubic feet of specimens and
				  2 cubic feet of records. Oversized objects which will not fit into a 15x12x10
				  inch box will be billed on the basis of the amount of shelf space required for
				  their storage at a rate of $250.00 per linear foot. There is an additional
				  $50.00 charge per box for re-boxing collection in MDAH curation boxes.
All contracts will be re-negotiated after a 5 year
				  period.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 5 - Mississippis State Historic Preservation Tax Incentives Program › Rule 16-3-5.1 - Eligible Properties

Current through June 25, 2024
Properties eligible to receive the credits are those:
A. individually listed in the National
				Register of Historic Places,
B.
				contributing to the significance of a National Register historic district,
				or
C. designated as Mississippi
				Landmarks.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 5 - Mississippis State Historic Preservation Tax Incentives Program › Rule 16-3-5.2 - Eligible Projects

Current through June 25, 2024
A. To be eligible,
				the qualified rehabilitation expenditures must exceed:
1. $5,000 in the case of an owner-occupied
				dwelling, or
2. 50% of the total
				basis in the property in the case of all properties other than owner-occupied
				dwellings. (Generally, basis is the purchase price, less the cost of the land,
				plus any improvements already made to the property, minus the depreciation
				taken on the property.)
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 5 - Mississippis State Historic Preservation Tax Incentives Program › Rule 16-3-5.3 - Application Process

Current through June 25, 2024
To qualify for the state tax credit, property owners must
				  submit a three-part State Historic Preservation Certification Application,
				  along with photographs, to MDAH. However, for properties that also qualify for
				  the federal credits, the property owner need only submit the federal
				  certification application, along with the one-page form, Statement of Intent:
				  Mississippi State Historic Preservation Tax Credit.
The three-part application is used to:
A. request certification that the property is
				eligible to receive the credit;
B.
				request a determination that the proposed rehabilitation is in compliance with
				the Secretary of the Interiors
Standards for Rehabilitation
;
				and
C. request certification that
				the project, as completed, meets the Standards.
MDAH reviews the entire project, including related demolition
				  and new construction, and certifies the project only if all work meets the
				  Standards. It is
strongly
recommended that the application be
				  submitted for review and approval before starting work so that potential
				  problems in compliance with the Standards, which might jeopardize the tax
				  credit, can be avoided.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 5 - Mississippis State Historic Preservation Tax Incentives Program › Rule 16-3-5.4 - Photographs

Current through June 25, 2024
Along with the Historic Preservation Certification
				  Application, a complete set of color photographs, not smaller than 4x6 in size
				  and showing both the interior and exterior of the building before the start of
				  the project, must be submitted. Photographs must be clear and of high quality,
				  showing each exterior elevation (front, rear, and both sides) and all major and
				  representative minor interior spaces. In addition, photos of significant
				  features, such as porches, mantelpieces, staircases, ceiling medallions, etc.,
				  should be included. No Polaroids, photocopies, photographs sent via e-mail, or
				  photographs on disk, CD, or DVD will be accepted. When the project is
				  completed, a full set of after rehab photographs must be submitted with the
				  request for final certification.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 5 - Mississippis State Historic Preservation Tax Incentives Program › Rule 16-3-5.5 - Qualified Expenditures

Current through June 25, 2024
Allowable expenditures include costs associated with the
				  work undertaken on a structural component of a historic building such as walls,
				  roofs, windows, floors as well as central air conditioning and heating systems,
				  plumbing and plumbing fixtures, electrical wiring and lighting fixtures,
				  elevators, and other components related to the operation or maintenance of the
				  building. In addition, there are soft costs that qualify, such as architectural
				  and engineering fees, site survey fees, development fees, and other
				  construction-related costs. The tax credit does not apply to such costs as
				  acquiring or furnishing the building, new additions, new building construction,
				  or parking lots, sidewalks, landscaping, or other facilities related to the
				  building. (Qualified rehabilitation expenditures are defined in Section
				  47(c)(2)(A) of the Internal Revenue Code of 1986, as
				  amended.)
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 5 - Mississippis State Historic Preservation Tax Incentives Program › Rule 16-3-5.6 - Claiming the Credit

Current through June 25, 2024
The Department shall issue a certificate verifying the
				  eligible credit, and this certificate shall be attached to all income tax
				  returns on which the credit is claimed. If the amount of the tax credit exceeds
				  the total state income tax liability for the year in which the rehabilitated
				  property is placed in service, the unused tax credit may be carried forward for
				  the ten (10) succeeding tax years.
Miss. Code §
										25-59-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 5 - Mississippis State Historic Preservation Tax Incentives Program › Rule 16-3-5.7 - Processing Fees

Current through June 25, 2024
Pursuant to requirements of Senate Bill 3067, Laws of
				  Mississippi, 2006, the MDAH Board of Trustees shall establish fees for
				  reviewing applications, based on the cost of the rehabilitation. Fees are
				  charged according to a two-tiered system: a preliminary fee and a final fee.
				  The preliminary fee is $100 for projects estimated to cost less than $100,000
				  and $250 for projects estimated to cost more than $100,000. This preliminary
				  fee, which is non-refundable, covers MDAH review of proposed rehabilitation
				  work and must be submitted with Part 2 of the certification application,
				  Description of Rehabilitation. Payment must be by check made payable to the
				  Mississippi Department of Archives and History. When a project has been
				  completed, the property owner should submit Part 3 of the application, Request
				  for Certification of Completed Work, along with the final fee. The final fee is
				  based on the total amount of rehabilitation expenditures according to the fee
				  schedule below, minus the preliminary fee paid with submission of the Part 2
				  application. MDAH will not issue a certification decision until payment has
				  been received.
STATE TAX CREDIT FEE
						  SCHEDULE
Cost of Rehabilitation
Total Fee
$5,001 to $9,999
$150
$10,000 to $24,999
$225
$25,000 to $99,999
$300
$100,000 to $499,999
$500
$500,000 to $999,999
$1,500
$1,000,000 or more
$2,000
Please note that property owners who also apply for the
				  federal historic preservation tax credit will be required to pay an additional
				  processing fee to the National Park Service. The federal fee schedule differs
				  from that of the state.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 6 - Criteria for the Certification of Historical Significance of Abandoned Cemeteries under the Provisions of House Bill No. 780 Laws of Mississippi, 1971 › Rule 16-3-6.1 - The request for a certificate of historical significance must pertain to an abandoned cemetery

Current through June 25, 2024
The request for a certificate of historical significance
				  must pertain to an abandoned cemetery.
A. For the purposes of the implementation of
				this act, an abandoned cemetery shall be construed to be one that is not
				adequately maintained by its legal owner or owners, whether religious bodies,
				private individuals, or governmental agencies.
B. An abandoned cemetery shall also be
				interpreted as one in which no burials have been made in the fifty years
				preceding the date of the official, written request to the Board of Trustees of
				the Department of Archives and History for a certificate of historical
				significance with no future planned burials.
C. A single grave, in some instances, may
				constitute an abandoned cemetery.
D. American Indian burial grounds shall be
				regarded as abandoned cemeteries.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 6 - Criteria for the Certification of Historical Significance of Abandoned Cemeteries under the Provisions of House Bill No. 780 Laws of Mississippi, 1971 › Rule 16-3-6.2 - In determining whether or not to issue a certificate of historical significance, the Board of Trustees will consider

Current through June 25, 2024
In determining whether or not to issue a certificate of
				  historical significance, the Board of Trustees will consider:
A. Cemeteries which contain the graves of
				persons who have contributed significantly to the history of the nation, the
				state, or the local region.
B.
				Cemeteries which are associated with events that have made a significant
				contribution to the broad patterns of the history of the nation, the state, or
				the local region.
C. Cemeteries
				which are associated with properties entered on The National Register of
				Historic Places.
D. Cemeteries
				which are associated with State Archeological Landmarks, as provided for in the
				Antiquities Law of the State of Mississippi.
E. Cemeteries which are located on land
				belonging to the State of Mississippi, to a county or municipality, or to any
				political subdivision of the State.
F. Cemeteries containing the graves of
				veterans of any of the nations wars.
G. Cemeteries containing statuary, vaults,
				markers, and monuments of sufficient architectural and artistic value to merit
				their protection and preservation.
H. Cemeteries which, by their preservation,
				would contribute in turn to the preservation of the earlier historical image of
				a locality.
I. Cemeteries
				containing 18th century burials.
J. American Indian burial ground, officially
				identified by professional archaeologists.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 6 - Criteria for the Certification of Historical Significance of Abandoned Cemeteries under the Provisions of House Bill No. 780 Laws of Mississippi, 1971 › Rule 16-3-6.3

Current through June 25, 2024
Those Cemeteries which have been officially certified by the
				  Board of Trustees shall be inventoried by local persons or groups requesting
				  the certificate, and the inventory shall be deposited with the Department of
				  Archives and History. This procedure will not be necessary if the Department
				  already has the records for that particular cemetery in its
				  collections.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 3 - Historic Preservation Division › Chapter 7 - Policy on Access to Archaeological Site Records › Rule 16-3-7.1

Current through June 25, 2024
Only those who have a legitimate need should be given access
				  to or be supplied with information on site locations unless such locations, as
				  in the case of state parks, etc. are already a matter of public record.
The individuals who qualify for access are:
A. professional archaeologists with a
				research interest,
B. developers
				who must know of the existence of a site in order to avoid it,
C. federal, state, county, or municipal
				officials who must know of locations for management reasons, or
D. landowners who have expressed an interest
				in the preservation of sites which they own.
Miss. Code §§
										25-59-1,
				  39-7-1
				  (1972, as amended).