Iowa Administrative Code › Agency 161 - Civil Rights Commission › Chapter 3 - Complaint Process › Rule 161-3.5 - Filing of Documents With the Iowa Civil Rights Commission

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Methods
			 of filing.
Any document, including a complaint of discrimination, may
			 be "filed" with the commission by any one of the following methods:
a.
In person.
By delivery in
			 person to the offices of the commission at the location set forth in
			 161-paragraph 1.1(1)
"b"
during the office hours set forth in
			 said paragraph
"b. "
b.
By mail or regular mail
By depositing the document in the United States mail, or sending it by courier
			 service, postage prepaid, in an envelope addressed to the Iowa civil rights
			 commission at the address set forth in 161-paragraph 161-paragraph
			 1.1(1)
"b."
In the case of state agencies or other persons
			 served by the Iowa state government local (interoffice) mail, it is sufficient
			 to deposit the document in Iowa state government local (interoffice) mail in an
			 envelope designated "Local" and addressed to the "Iowa Civil Rights
			 Commission."
c.
By
			 facsimile transmission (fax).
By transmitting via facsimile
			 transmission a copy of the document to the fax number set forth in
			 161-paragraph 1.1(1)
"b. "
A document filed by fax is presumed to be an accurate
				reproduction of the original. If a document filed by fax is illegible, a
				legible copy shall be substituted and the date of filing shall be the date the
				illegible copy was received.
d.
By courier service.
By
			 delivering the document to an established courier service for immediate
			 delivery to the Iowa civil rights commission at the address set forth in
			 161-paragraph 1.1(1)
"b."
e.
By certified mail.
By
			 sending the document in the United States mail designated as certified
			 mail.
f.
By local
			 mail.
By depositing the document in Iowa state government local
			 (interoffice) mail in an envelope designated "Local" and addressed to the "Iowa
			 Civil Rights Commission."
g.
By case management system.
By submitting a document online
			 via the case management system. The documents which may be filed online via the
			 case management system are set at the discretion of the commission.
			 Complainants and respondents filing paper documents may, when authorized by the
			 commission, use electronic filing for those documents the commission permits to
			 be submitted online through the case management system.
h.
By E-mail.
By attaching
			 a document to or sending a document within the body of an E-mail. The
			 commission shall have discretion over which documents may be filed by E-mail.
			 Official signature requirements may vary from one type of document to another
			 and shall be determined at the discretion of the commission. The commission may
			 establish procedures to ensure the accuracy and validity of online filings and
			 to notify parties of the receipt of electronic filings. Filings by E-mail must
			 be delivered to a valid E-mail address of current commission staff designated
			 to accept filed documents. The commission may require additional written
			 verification of the veracity and accuracy of documents filed online. Senders
			 shall include in the subject line of the E-mail the case number, if one exists,
			 and a brief description of the submission.