Iowa Administrative Code › Agency 11 - Administrative Services Department › Title IV - Human Resources › Chapter 50 - Human Resources Definitions › Rule 11-50.1 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
"Absence without leave"
means any absence of
				  an employee from duty without specific authorization.
"Agency"
means a department, independent
				  agency, or statutory office.
"Appointing authority"
means the appointed
				  or elected chief administrative head of a department, commission, board,
				  independent agency, or statutory office or that person's designee.
"Base pay"
means a fixed rate of pay for an
				  employee that is exclusive of shift or educational differential, special or
				  extraordinary duty pay, leadworker pay, or any other additional special
				  pay.
"Call backpay "
means extra pay for eligible
				  employees who are directed by the appointing authority to report back to work
				  outside of their regular scheduled work hours that are not contiguous to the
				  beginning or the end of their scheduled work hours.
"Certification "
means the referral of
				  qualified names from an eligible list to an agency for the purpose of making a
				  selection in accordance with these rules.
"Certified disability program "
means that
				  program covering persons with disabilities who have been certified by the
				  vocational rehabilitation division of the department of education or the
				  department for the blind as being able to perform the duties of a job class
				  without participation in examinations used for the purpose of ranking qualified
				  applicants on nonpromotional eligible lists.
"Class "
or
"job classification
				  "
or
"job class "
means one or more positions so
				  similar in duties, responsibilities, and qualifications that each may be
				  assigned to the same job title and pay plan.
"Classification plan "
means the published
				  list of job classifications and the related elements assigned to each. The
				  classification plan is published annually by the department and revised as
				  necessary.
"Compensatory leave "
means leave accrued as
				  a result of overtime, call back, holidays, or holiday work.
"Confidential employee "
means, for purposes
				  of merit system coverage, the personal secretary of: an elected official of the
				  executive branch or a person appointed to fill a vacancy in an elective office,
				  the chair of a full-time board or commission, or the director of a state
				  agency; as well as the nonprofessional staff in the office of the auditor of
				  state, and the nonprofessional staff in the department of justice except those
				  reporting to the administrator of the consumer advocate division. "Confidential
				  employee" also means an employee who is in a confidential relationship with a
				  director, chief deputy administrative officer, a division administrator, or a
				  similar position, and at the same time is a part of the management team, legal
				  team, or both of said director, chief deputy administrative officer, a division
				  administrator, or similar position. For purposes of this rule, a confidential
				  relationship means a relationship in which one person has a duty to the other
				  not to disclose information.
"Confidential employee "
means for purposes
				  of collective bargaining coverage, a representative of the employer who, as a
				  major function of the job, determines and effectuates employment relations
				  policy for the appointing authority, exercises independent discretion in
				  establishing such policies, or is so closely related to or aligned with
				  management as to potentially place the employee in a position of conflict of
				  interest between the employer and coworkers. It also means any employee who
				  works for the department, who has access to information subject to use in
				  collective bargaining negotiations, or who works in a close continuing
				  relationship with representatives associated with negotiating collective
				  bargaining agreements on behalf of the state, as well as the personal secretary
				  of: an elected official of the executive branch or a person appointed to fill a
				  vacancy in an elective office, the chair of a full-time board or commission, or
				  the director, deputy director, or division administrator of a state
				  agency.
"Demotion "
means the change of a
				  nontemporary employee from one class to another having a lower pay grade.
				  Demotions of permanent employees may be disciplinary, in lieu of layoff, or
				  voluntary. Demotions of probationary employees may be disciplinary or
				  voluntary.
"Department"
means the Iowa department of
				  administrative services.
"Director"
means the director of the Iowa
				  department of administrative services or the director's designee.
"Examination "
means the screening of
				  persons who meet the qualifications for job classifications.
"Grievance "
means a written complaint
				  alleging a specific violation of these rules or of Iowa Code chapter 8A,
				  subchapter IV.
"In loco parentis "
means in the place of a
				  parent and charged with the same rights, duties, and responsibilities as a
				  parent.
"IRC"
means Internal Revenue Code.
"lead work"
means a responsibility assigned
				  to an employee by management to direct (instruct, answer questions, distribute
				  and balance work load, accept, modify or reject completed work, maintain
				  attendance records, report infractions and provide input on staffing decisions)
				  the work of two or more employees (federal, state, county, municipal and
				  private employment organization, volunteers, inmates or residents).
"long-term disability"
means a condition of
				  an employee who is determined by the state of Iowa's long-term disability
				  insurance carrier to be unable to work because of illness or injury.
"Merit system "
means the system of human
				  resource administration based on merit principles and scientific methods to
				  govern the appointment, compensation, promotion, welfare, development,
				  transfer, layoff, removal, and discipline of its civil employees and other
				  instances of state employment established pursuant to Iowa Code chapter
				  8A.
"Minimum qualifications "
means the minimum
				  education, experience, or other background required to be considered eligible
				  to apply for, or otherwise perform the duties of a particular job
				  classification.
"Nonmerit"
means a position that is exempt
				  from the merit system.
"Nonpay status "
means that period of time
				  when an employee does not work during scheduled work hours and the work absence
				  is not covered by any kind of paid leave. This includes employees who do not
				  supplement workers' compensation payments with paid leave.
"Overtime "
means those hours that exceed 40
				  in a workweek for which an eligible employee is entitled to be compensated
				  unless otherwise specified in a collective bargaining agreement.
"Overtime covered class, employee, or position
				  "
means a class, employee, or position determined to be eligible for
				  premium overtime compensation.
"Overtime exempt class, employee, or position
				  "
means a class, employee, or position determined to be ineligible for
				  premium overtime compensation.
"Pay increase "
means an increase in pay
				  within the pay range.
"Pay plan "
means one of the various
				  schedules of pay grades and salaries established by the director to which
				  classes in the classification plan are assigned.
"Permanent employee "
means any executive
				  branch employee (except board of regents employees) who has completed at least
				  six months of continuous nontemporary employment. When used in conjunction with
				  coverage by the merit system provisions referred to in Iowa Code section
				  8A.411,
				  "permanent employee" further means those employees who have completed the
				  period of probationary status provided for in Iowa Code section
				  8A.413.
				  For peace officers employed by the department of public safety, "permanent
				  employee" means a peace officer who has completed a 12-month probationary
				  period after appointment.
"Permanent employment"
means any period of
				  full-time or part-time executive branch service (except board of regents
				  employment) in a nontemporary position for which the person is eligible to
				  accrue leave and participate in the health and dental insurance programs
				  administered by the department pursuant to
				  11-64.1 (8A) or
				  11-64.2(8A).
"Position "
means the grouping of specific
				  duties and responsibilities assigned by an appointing authority that comprise a
				  job to be performed by one employee. A position may be part-time or full-time,
				  temporary or permanent, occupied or vacant, eligible or not eligible to be
				  covered by a collective bargaining agreement, or covered or not covered by
				  merit system provisions. Each position in the executive branch of state
				  government shall be assigned one of the job classifications published in the
				  classification plan.
"Position classification review"
means the
				  process of studying the kind and level of duties and responsibilities assigned
				  to a position by comparing those duties and responsibilities to classification
				  descriptions, classification guidelines, or other pertinent documents in order
				  to determine the proper job classification to which a position will be
				  assigned.
"Premium overtime rate of compensation "
means compensation equal to one and one-half hours for each hour of
				  overtime.
"Probationary employee"
means any executive
				  branch employee (except board of regents employees) who has completed less than
				  six months of continuous nontemporary employment. When used in conjunction with
				  coverage by the merit system provisions referred to in Iowa Code section
				  8A.411,
				  "probationary employee" further means those employees who have not completed
				  the period of probationary status provided for in Iowa Code section
				  8A.413.
				  For peace officers employed by the department of public safety, "probationary
				  employee" means a peace officer who has completed less than 12 months of
				  continuous nontemporary employment following appointment to a peace officer
				  classification.
"Promotion "
means the acceptance by a
				  nontemporary employee of an offer by an appointing authority to move to a
				  position in a class with a higher pay grade and may involve movement between
				  positions covered by merit system provisions and positions not covered by merit
				  system provisions.
"Reassignment"
means the movement of an
				  employee within the same organizational unit or to another organizational unit
				  at the discretion of the appointing authority. A reassignment may include a
				  change in duties, work location, days of work or hours of work and may be
				  temporary or permanent. A reassignment may result in a change from the
				  employee's previous job classification.
"Reclassification "
means the change of a
				  position from one job classification to another based upon changes in the kind
				  or level of the duties and responsibilities assigned by an appointing
				  authority.
"Red-circled salary"
means an employee's
				  salary that exceeds the maximum for the pay grade in the pay plan to which the
				  employee's class is assigned.
"Regular rate of pay "
means the total
				  compensation an employee receives including base pay, shift or educational
				  differential, special or extraordinary duty pay, leadworker pay, or any other
				  additional special pay.
"Same pay grade "
means those pay grades in
				  the various pay plans having the same pay grade number.
"Service in the uniformed services "
means
				  the performance of duty on a voluntary or involuntary basis in a uniformed
				  service under competent authority and includes active duty, active duty for
				  training, initial active duty for training, inactive duty training, full-time
				  national guard duty, or examination to determine the fitness of the person to
				  perform such duty.
"Shift"
means one segment of a 24-hour
				  period in the work schedule of an appointing authority (e.g., day, evening,
				  night shift).
"Shift differential"
means extra pay for
				  eligible employees who work shifts other than the day shift.
"Special duty assignment"
means the
				  temporary assignment of a permanent employee to a position in another
				  class.
"Standby "
means those times when eligible
				  employees are required by the appointing authority to restrict their activities
				  during off-duty hours so as to be immediately available for duty.
"Supervision "
means a responsibility
				  assigned to an employee by management to direct the work of two or more
				  employees and to hire, evaluate, reward, promote, transfer, lay off, recall,
				  respond to grievances and discipline those employees.
"Temporary"
means nonpermanent employment
				  for a limited period of time.
"Temporary services "
means staffing
				  provided by an outside vendor under an authorized contract, such as a temporary
				  employment service, for a limited period of time.
"Transfer"
means the movement of an employee
				  from a position in a job class to a vacant position for which the employee
				  qualifies in the same or different job class in the same pay grade. A transfer
				  may include a change in duties, work location, days of work or hours of work. A
				  transfer may be voluntary at the request of the employee, or involuntary at the
				  discretion of the appointing authority.
"Uniformed services"
means service as
				  defined in 29 CFR Part 1002.
"Veteran"
means any person honorably
				  separated from active duty with the armed forces of the United States who
				  served in any war, campaign, or expedition during the dates specified in Iowa
				  Code section
				  35C.1.
"Work time"
means all hours spent performing
				  the duties of an assigned job; travel between job sites during or after the
				  employee's regular hours of work (where no overnight expenses are involved);
				  rest periods allowed during the employee's regular hours of work; and meal
				  periods when less than 30 consecutive minutes is provided.
"Workweek"
means a regularly recurring
				  period of time within a 168-hour period of seven consecutive 24-hour
				  days.
This rule is intended to implement Iowa Code sections
				  8A.401 to
				  8A.439.