Code of Massachusetts Regulations › 103 CMR - DEPARTMENT OF CORRECTION › Title 103 CMR 485.00 - Volunteers And Volunteer Programs › Section 485.08 - Application Procedures for Permanent Volunteers

Current through Register 1525, July 5, 2024
(1) Any person seeking to volunteer in a
			 specific state correctional institution shall submit a completed standard
			 volunteer application to that institution's Volunteer Services Coordinator. The
			 standard volunteer application may be obtained from the Institutional Volunteer
			 Services Coordinator, Director of Program Services, or his or her designee, or
			 the Department's website at
http://www.mass.gov/doc/policy
.
(2) The Institutional Volunteer Services
			 Coordinator shall review the application to determine the applicant's
			 suitability and eligibility, taking into consideration experience,
			 qualifications, and rationale for volunteering. The Institutional Volunteer
			 Services Coordinator shall consider whether the volunteer service proposed by
			 the applicant is consistent with the identified needs of the institution and
			 the inmate population. Any applicant seeking to provide professional services
			 shall be qualified, certified, or licensed to provide such services.
(3) A criminal record check shall be
			 completed as part of the application process to identify whether there are
			 criminal convictions that have a specific relationship to the volunteer job
			 performance in accordance with State and Federal statutes. This record will
			 include comprehensive identifier information to be collected and run against
			 law enforcement indices. If suspect information on matters with potential
			 terrorism connections is returned on any candidate, it shall be forwarded to
			 the local Joint Terrorism Task Force or another similar agency.
(4) The completed application shall be
			 forwarded to the Superintendent's designee, who shall make a determination on
			 the application and return the application to the Institutional Volunteer
			 Services Coordinator. The Institutional Volunteer Services Coordinator shall
			 input approved applications in the designated volunteer database and notify the
			 applicant of the approval in writing.
(5) The Institutional Volunteer Services
			 Coordinator shall also notify the applicant in writing if the application is
			 denied. The notification shall include the reason(s) for the denial. The
			 Institutional Volunteer Services Coordinator shall maintain a copy of the
			 denied application and notification.
(6) The applicant may submit a request in
			 writing to the Superintendent for reconsideration. The applicant shall be
			 notified in writing of the Superintendent's final determination. The
			 notification shall include the reason(s) for the final determination. The
			 Institutional Volunteer Services Coordinator shall maintain a copy of the
			 request and Superintendent's final determination on file.
(7) A permanent volunteer may request
			 volunteer status at additional sites by contacting the Institutional Volunteer
			 Services Coordinator at the additional institution(s). The Institutional
			 Volunteer Services Coordinator shall review and update the designated volunteer
			 database.