Mississippi Administrative Code › Title 7 - Education K-12 › Part 3 - Board Policies › Chapter 62 - Public School Funding › Rule 7-3-62.1 - Applications

Current through June 25, 2024
1. The local School Board and Superintendent
				shall prepare and submit to the State Board of Education in duplicate the "Long
				Range Plan of Providing Equal Facilities" for the children of the district. It
				is very desirable that a conference be held with the Office of School Building
				and Transportation before the Long Range Plan is completed. This Long Range
				Plan must be submitted to and approved by the State Board of Education before
				any school building project can be approved.
2. The site for any new building must be
				approved by the State Board of Education.
3. Separate applications, along with
				preliminary plans, must be submitted for each project. These should be
				submitted in duplicate for review and processing.
4. Immediately following the approval of each
				project, a Loan Agreement and a No- Arbitrage Certificate must be executed by
				and between the School Board and the State Board of Education. Copies of this
				Agreement and Certificate will be mailed from the offices of the State
				Department of Education to the School Board. All copies of the Agreement and
				Certificate should be executed by the proper officials designated therein and
				all copies returned to the State Department of Education.
5. The State Department of Education must be
				furnished a Certificate of Title prepared and signed by an Attorney for the
				School Board, if requested. (Blank forms will be provided by the State
				Department of Education.) Title to school sites should be vested in the School
				Board and their successors in office. In those cases where title to school
				property is vested in municipal boards of aldermen, or other such governing
				authorities of a municipality, a transfer of title to the proper School Board
				should be effected and such deed properly recorded. In those cases where oil
				and gas leases are in effect on property purchased for school sites, or where
				mineral interests are outstanding, it will also be necessary for a non-drilling
				agreement to be secured and filed with the State Department of Education.
6. Final plans and specifications
				should then be completed, after the owner and architect/engineer have conferred
				with officials of the Office of School Building and Transportation of the State
				Department of Education, and have made a restudy of the plan in order to be
				sure that all educational and other requirements have been met. Final plans and
				specifications, including any addenda, must be approved by the Office of School
				Building and Transportation, the State Board of Health, and other required
				regulatory Agencies. Architects/engineers should furnish the State Department
				of Education with two sets of plans and specifications on each project. When
				such final plans and specifications are approved by the agencies aforesaid, the
				School Board will be contacted by the State Department of Education to set a
				bid date. When a bid date has been authorized by the State Department of
				Education, proper notice to bidders should be published as provided by law
				(37-47-29, Mississippi Code of 1972). School districts are urged to instruct
				their architects/engineers to construct bid proposal documents to include every
				"add alternate" and "deduct alternate" which may be needed to place the project
				under contract. Under Mississippi law, there is no provision to "negotiate" a
				contract.
7. All bids received
				shall be publicly opened, read and tabulated and the contracts awarded to the
				lowest and best bidders by the School Board, subject to the approval of the
				State Board of Education.
8.
				Following the acceptance of bids, the School Board and/or Architect/Engineer
				shall submit to the State Department of Education the following:
a. Tabulation of all bids received.
b. Copy of "Bid Proposal" of
				lowest bidder.
c. Four (4) copies
				of signed contracts. (Contracts must be signed by the School Board President
				and the authorized representative of the Contractor.)
d. Four (4) copies of "Performance Bonds",
				with Power of Attorney in the State of Mississippi.
e. Letter from Contractor(s) stating that
				there are no sub-contractors whose work value is in excess of $50,000.00, or a
				list of the sub-contractor(s) with their addresses and certificate of
				responsibility number(s).
f.
				Architect's/Engineer's certification of area under contract.
g. Letter from Architect/Engineer stating the
				percentage of project fees.
h.
				Letter from the School Board as to the availability of funds to complete the
				entire project.
i. Proof of
				publication of Advertisement for Bids.