Iowa Administrative Code › Agency 501 - Law Enforcement Academy › Chapter 7 - Public Records and Fair Information Practices › Rule 501-7.12 - Availability of Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
General.
Agency records are open for public inspection and
			 copying unless otherwise provided by rule or law.
(2)
Confidential records.
The following records may be withheld from public inspection. Records are
			 listed by category according to the legal basis for withholding them from
			 public inspection.
a. Sealed bids received
			 prior to the time set for public opening of bids. (Iowa Code section
			 72.3
			)
b. Tax records made available to
			 the agency. (Iowa Code sections
			 422.20
			 and
			 422.72
			)
c. Records which are exempt from
			 disclosure under Iowa Code section
			 22.7.
d. Minutes or audio recordings of closed
			 meetings of a government body. (Iowa Code section
			 21.5(5)
			)
e. Identifying details in final
			 orders, decisions and opinions to the extent required to prevent a clearly
			 unwarranted invasion of personal privacy or trade secrets under Iowa Code
			 section
			 17A.3(1)
"e."
f. Those
			 portions of agency staff manuals, instructions or other statements issued which
			 set forth criteria or guidelines to be used by agency staff in auditing, in
			 making inspections, in settling commercial disputes or negotiating commercial
			 arrangements; or in the selection or handling of cases such as operational
			 tactics or allowable tolerances, or criteria for the defense, prosecution or
			 settlement of cases when disclosure of these statements would:
(1) Enable law violators to avoid
			 detection;
(2) Facilitate disregard
			 of requirements imposed by law; or
(3) Give a clearly improper advantage to
			 persons who are in an adverse position to the agency. (See Iowa Code sections
			 17A.2(11)
			 7" and 17A.3(1)")
g.
			 Records which constitute attorney work product, attorney-client communications,
			 or which are otherwise privileged. Attorney work product is confidential under
			 Iowa Code sections
			 22.7(4),
			 622.10
			 and
			 622.11, state and
			 federal rules of evidence or procedure, the Code of Professional
			 Responsibility, and case law.
h.
			 Examinations and results. (Iowa Code section
			 22.7(19)
			)
i. Agency instructional outlines
			 when disclosure would be prohibited by Iowa Code section
			 17A.2(11)
			 7"
j. Criminal investigative
			 reports. (Iowa Code section
			 22.7(5)
			)
k. Computer resource security
			 files containing names, identifiers, and passwords of users of computer
			 resources. Such files must be kept confidential to maintain security for access
			 to confidential records pursuant to Iowa Code section
			 22.7. (Iowa Code
			 section
			 22.7(50)
			)
l. Data or information collected
			 for the purpose of assessing, analyzing, measuring, preparing for, or
			 responding to suspected, potential, or actual information security threats.
			 (Iowa Code section
			 22.7(50)
			)
m. Detailed security audit
			 information. Such information includes but is not limited to security
			 assessment reports; information directly related to vulnerability assessments;
			 information contained in records relating to security measures such as security
			 and response plans, security codes and combinations, passwords, restricted area
			 passes, keys, and security or response procedures; emergency response
			 protocols; and information contained in records that if disclosed would
			 significantly increase the vulnerability of critical physical systems or
			 infrastructures of the office. (Iowa Code section
			 22.7(50)
			)
n. Information security data,
			 information security proposals, or information security assessments compiled,
			 prepared, or developed by a governmental body, or compiled, prepared, or
			 developed by a nongovernment body and used by a government body pursuant to a
			 contractual relationship with the nongovernment body. (Iowa Code section
			 22.7(50)
			)
o. Data processing software, as
			 defined in Iowa Code section
			 22.3A,
			 which is developed by a government body, or developed by a nongovernment body
			 and used by a government body pursuant to a contractual relationship with the
			 nongovernment body. (Iowa Code section
			 22.3A(2)
"a")
p. Log-on
			 identification passwords, Internet protocol addresses, private keys, or other
			 records containing information which might lead to the disclosure of private
			 keys used in a digital signature or other similar technologies as provided in
			 Iowa Code chapter 554D.
q. Records
			 which if disclosed might jeopardize the security of an electronic transaction
			 pursuant to Iowa Code chapter 554D.