Code of Maine Rules › 10 - DEPARTMENT OF HEALTH AND HUMAN SERVICES › 144 - DEPARTMENT OF HEALTH AND HUMAN SERVICES - GENERAL › Chapter 730 - INTERAGENCY REPORTING OF CANCER-INCIDENCE REGISTRY AND VITAL STATISTICS DATA › Section 144-730-1 - Definitions

Current through 2024-29, July 17, 2024
Unless the context indicates otherwise, the following
				  expressions shall have the following meanings:
A.
Department.
"Department"means
				the State of Maine, Department of Health and Human Services, Maine Center for
				Disease Control and Prevention.
B.
DRVS.
"DRVS" means the Data, Research, and Vital Statistics office
				within the Department.
C.
Encryption.
"Encryption" means the process of converting data to
				an unrecognizable form, in order to protect protected health information so
				that only authorized parties can view it. This includes data files and storage
				devices, as well as data transferred over wireless networks.
D.
Event.
"Event"means a birth,
				death, fetal death, marriage, divorce, annulment, or domestic partnership
				registration or termination.
E.
Identifying data.
"Identifying data" means the names and street
				addresses of the registrant(s) and other individuals named on or the subject of
				a report or record registered by the State Registrar, including the date of
				birth and the month and day of the event. The year that an event occurred is
				not identifying data.
F.
Interstate data exchange.
"Interstate data exchange"means a process
				whereby registration areas agree to exchange vital statistics data, reports and
				records or cancer diagnosis data with the state registrars of other states,
				territories, and neighboring countries where the individual resides.
G.
Interstate exchange cancer cases.
"Interstate exchange cancer cases" means a cancer case in the Maine
				Cancer Registry where the only information on the cancer was received through
				interstate data exchange. There is no other report of the case submitted by any
				other institution.
H.
MHDO.
"MHDO"means the Maine Health Data Organization.
I.
Protected Health Information
				(PHI)
. "Protected Health Information" includes identifying data and any
				individually identifiable health information (including any combination of data
				elements) that relates to the past, present, or future physical or mental
				health or condition of an individual; or the past, present or future payment
				for the provision of health care to an individual; and (a) identifies, directly
				or indirectly, an individual, or (b) with respect to which there is a
				reasonable basis to believe that the information can be used to identify an
				individual patient. PHI also includes individually identifiable registrant
				information.
J.
Registrant
. "Registrant" means the individual(s) to whom the
				record pertains: the child named on a birth certificate, the decedent named on
				a death certificate, and the subject of cancer registry data.
K.
Vital Records.
"Vital
				records" means reports of live birth, death, fetal death, marriage, and data
				related thereto which have been accepted for registration and incorporated into
				the official records from the system of vital statistics.
L.
Vital Statistics Data.
"Vital
				statistics data" means the data derived from paper based or electronic vital
				records and reports.