Mississippi Administrative Code › Title 6 - Economic Development › Part 9 - Economic Development Division › Chapter 1 - Mississippi Site Development Grant Program › SMALL MUNICIPALITIES AND LIMITED POPULATION COUNTIES GRANT PROGRAM › Disbursement of Funds

Current through June 25, 2024
SMLPC is a competitive program. All funds awarded must be
					 spent for improvements within the scope of the original project description as
					 stated in the grant application. Additionally, all funds will flow through the
					 local sponsor or gas district.
MDA will release SMLPC program funds for services rendered,
					 on a reimbursement basis, for approved eligible costs incurred for the
					 project.
Recipients will have two (2) years from the date of the
					 grant agreement to request reimbursement for SMLPC funds. Failure to implement
					 and complete the project within that time frame may result in the agreement
					 being voided and funds de-obligated.
Requests for Cash
SMLPC funds are requested on a reimbursement basis by using
					 the Request for Cash and Consolidated Support Sheet. These forms can be found
					 at
www.mississippi.org/csd
in the
					 Forms Library as a single excel file titled "Request for Cash." The Request for
					 Cash form provides the necessary information about the recipient, project and
					 budget, along with the required signatures to authorize the request. The
					 Consolidated Support Sheet allows for all the reported costs to be documented
					 along with the amount of funds expended and remaining. The costs reported must
					 be equal to the amount requested and disbursed including any matching funds.
					 Signatures on both forms are required in order to process the request. In
					 addition, adequate invoices and other certified documentation must be submitted
					 with these forms and prior to approval of disbursement of funds.
An Authorized Signatory Letter must be sent prior to or no
					 later than with the first Request for Cash and at any time there is a change in
					 administration. The Authorized Signatory Letter will advise CSD of the
					 authorized signatories for the SMLPC project.
Completed Requests for Cash must be submitted to:
The Mississippi Development Authority
Community Services Division
Post Office Box 849
Jackson, Mississippi 39205-0849
All forms submitted must be accurately completed or the
					 request cannot be processed and will be returned to the recipient. Forms
					 submitted with errors will delay the process and greatly impact the turnaround
					 time for funds being released because all information must be verified and
					 approved for payment prior to submission to the Department of Finance and
					 Administration. According to State Statute, 45 days is allowed for the
					 processing of cash requests. If after the 45th day
					 payment has not been received, please contact the Program Manager to check on
					 the status of your request.
Requests for Cash overlapping the State's fiscal year (June
					 30th) or the sub-recipient's fiscal year must be
					 separated into two separate requests.
All requests for construction expenses must include an
					 itemized invoice approved by the engineer/architect.
Matching funds must be expended and documented at a
					 proportionate rate with SMLPC Funds unless approved by MDA.
Contract Modifications
The Community Services Division requires all SMLPC grant
					 recipients to receive approval prior to making contract amendments,
					 modifications or extensions. SMLPC grant recipients must submit correspondence
					 and documentation associated with the request, signed under the original
					 signature of the chief elected official or appointed executive officer,
					 supporting the need for the change(s) or extension.
NOTE: CSD must approve any changes to the original budget
					 prior to local action. Failure to have approval may result in an ineligible
					 activity which may result in the repayment of grant funds to MDA.
No approved applicant will be allowed to use excess funds
					 to pay for the project costs not accounted for in the original project
					 description. Additionally, if the recipients complete their project for less
					 than the amount awarded, the excess funds can be requested for additional
					 project work as long as there is no change from the scope of the original
					 project.