Mississippi Administrative Code › Title 12 - Finance and Administration › Part 6 - Office of Purchasing, Travel and Fleet Management › Chapter 3 - Source Selection and Contract Formation › Sec2 12-6-3.107 - Competitive Sealed Proposals › Section 12-6-3.107.08 - Evaluation Committee

Current through June 25, 2024
(1) Evaluation
				  committees shall be used to evaluate request for proposals or request for
				  qualifications and award contracts. Persons appointed to an evaluation
				  committee shall have the relevant experience necessary to evaluate the proposal
				  or qualification. The members of the evaluation committee shall have no
				  personal, financial or familial interest in any of the contract offerers, or
				  principals thereof, to be evaluated.
(2) The names of the members of the
				  evaluation committee shall not be publicly disclosed until their evaluation
				  report as required under Section 3.107.12(1) herein. The members' names and job
				  titles shall be made available to the public. Where evaluation committee
				  members are not public employees, those members' names, educational and
				  professional qualifications, and practical experience, that were the basis for
				  the appointment, shall be made available to the public.
(3) Before evaluating proposals or
				  qualifications, each individual participating in the evaluation of a proposal
				  or qualification shall execute a statement in accordance with subsection (1) of
				  this section certifying that he or she does not have a conflict of interest.
				  The statement shall be filed with the head purchasing agent of the soliciting
				  agency, before beginning the evaluation process. The certification shall be as
				  follows:
"I hereby certify that I have reviewed the
					 conflict of interest standards prescribed herein, and that I do not have a
					 conflict of interest with respect to the evaluation of this proposal or
					 qualification. I further certify that I am not engaged in any negotiations or
					 arrangements for prospective employment or association with any of the offerers
					 submitting proposals or qualifications or their parent or subsidiary
					 organization."
(4)
				  Committee members may conduct their work separately or together.
(5) The committee may use advisors, as it
				  deems necessary to give opinions on evaluating proposals or qualifications,
				  except that such advisors shall be subject to the provisions of subsection (3)
				  of this section. The names of the advisors shall be made public at the same
				  time as members of the evaluation committee as provided in subsection (2) of
				  this section. For the purposes of this section, the term "advisors" shall mean
				  those individuals who provide such significant input to a member or members of
				  the evaluation committee that the advisor's opinions are fundamental in shaping
				  the committee member's evaluation of the submitted proposals or
				  qualifications.
(6) The process of
				  establishing weighting criteria and evaluating proposals or qualifications
				  shall result in a finding that a specific proposal or qualification is the most
				  practical and advantageous, price and other factors considered, or that all
				  proposals or qualifications should be rejected.