Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Two - Public Schools › Section 7-11-Two-8 - TEXTBOOK INVENTORY MANAGEMENT SYSTEM 2.0

Current through June 25, 2024
The Textbook Inventory Management System (TIMS 2.0) is the
				  web-based inventory system for the MDE Office of Instructional Materials and
				  Library Media.
All inventory reports
active inventory (textbooks
				  that have been purchased during the school year), surplus inventory (textbooks
				  that are no longer used in the district, but do not qualify for disposal), and
				  disposal inventory (textbooks that have been lost, destroyed or the copyright
				  date is twelve years or older) must be entered into the TIMS in a timely
				  fashion according to Mississippi Public Accountability Standard 19.2 and Miss.
				  Code Ann. §
									37-43-51.
A. DETERMINATION OF DISPOSABLE TEXTBOOKS
Each local school district will determine if textbooks are
				  unusable. Textbooks may be unusable because they are
ten (10) years or
				  older
, or not relative to current state standards, or the textbooks may
				  be physically worn to the point that continued use is not practical. Before a
				  school district disposes of textbooks, approval must be granted by the
				  Superintendent, and the information must be entered into the TIMS for final
				  approval by the MDE Textbook Director.
B. METHODS OF DISPOSAL
Several approaches are available for the disposal of unusable
				  textbooks. Listed below are methods in priority order of consideration:
1. Priority should be given to providing the
				unusable textbooks to students presently in attendance. School districts should
				maintain records regarding the number of textbooks disposed of through this
				method.
2. Unusable textbooks can
				be sold to a debinding company for paper-recycling purposes. Any funds received
				for the sale of textbooks through this provision shall be credited back to the
				school that sold the textbooks for use in the purchase of additional textbooks.
				Because of the small price paid for the textbooks by debinding companies, this
				method is not very practical unless a district has a large quantity of unusable
				textbooks for disposal. Records must be maintained by the district relative to
				the number of textbooks disposed through this method.
NOTE:
The MDE will attempt to assist local
				  districts in the location of a company that would purchase the textbooks for
				  debinding and subsequent recycling of the paper. School districts are not
				  required to use such company recommended by the MDE. Each district has the
				  discretion and authority to secure its own debinding company.
CONTACT:
American Book Exchange. Inc. | 600 West
				  Lee Ext. Sardis, MS 38666 | 662-487-2556
3. Unusable textbooks may be donated to local
				non-profit organizations. Any non-profit organization desiring to receive
				unusable textbooks must make application to the local school board from which
				it desires to receive the donated textbooks. This application should detail the
				plans and intentions relative to the future utilization of the donated
				textbooks along with background information on the non-profit group. As part of
				the application to receive books, a copy of the IRS designation should be
				requested. When the IRS gives a designation of a 504(3)(c), this is an approved
				non-profit organization. In no case may textbooks be donated to any group
				without prior approval of the local school board of the district from which the
				textbooks are being requested. School districts should maintain records of the
				textbooks disposed through this method.
NOTE:
School districts desiring assistance with
				  the application process for the donation of unusable textbooks to non-profit
				  groups should contact the MDE Office of Instructional Materials and Library
				  Media. Further, districts are encouraged to utilize much discretion in the
				  donation of textbooks to agencies outside the public domain so as not to
				  conflict with other regulatory requirements placed upon local districts.
4. Unusable textbooks can be
				donated to national non-profit organizations for distribution to Third World
				and similar countries. Several factors should be taken into consideration when
				one is making donations of unusable textbooks.
* All donations should involve non-profit or similar agencies
				  that will place the textbooks in Third World countries or in an area that
				  experiences vast depravity as far as instructional materials are
				  concerned.
* All agencies interested in receiving donated unusable
				  textbooks must first complete and submit to the school district a written
				  application. An example of a
NON-PROFIT ORGANIZATION APPLICATION
may be secured from the MDE Office of Instructional Materials and Library
				  Media.
* All applications must be approved by the local-school board
				  prior to the donation of any unusable textbooks to any agency submitting such
				  application.
* School districts are urged to use extreme discretion in the
				  donation of unusable textbooks so as not to enter into a conflict with other
				  legal requirements.
NOTE:
Regardless of which method is used, it is
				  suggested that records be kept of inventory, date, and method used to dispose
				  of unusable textbooks.