Louisiana Administrative Code › Title 48 - PUBLIC HEALTH-GENERAL › Part V - Preventive Health Services › Subpart 15 - Special Supplemental Nutrition Program for Women, Infants and Children (WIC) › Chapter 45 - Vendor Selection, Participation and Sanctions › Section V-4505 - Agreement

Current through Register Vol. 50, No. 6, June 20, 2024
A. LA WIC must
				  enter into written agreements with all vendors. The agreements must be for a
				  period not to exceed three years. By signing the agreement, a vendor
				  understands and agrees to the conditions enumerated and/or referenced in the
				  vendor rules and regulations.
B. A
				  vendor shall allow authorized personnel to monitor the vendor through announced
				  and unannounced monitoring and/or compliance investigations to determine
				  compliance with LA WIC and WIC vendor rules and regulations. A vendor shall
				  provide access to any items, documentation, and records requested by authorized
				  personnel, including but not limited to, inventory and invoices for purchase of
				  WIC approved food items.
C.
				  Recordkeeping. The vendor must maintain inventory records used for federal tax
				  reporting purposes and other records LA WIC may require for the period of time
				  specified by LA WIC in the vendor agreement. Upon request, the vendor must make
				  available to representatives of LA WIC, the USDA, and the comptroller general
				  of the United States, at any reasonable time and place for inspection and
				  audit, all program-related records. Vendors are required to keep confidential
				  the customer's eligibility for and receipt of WIC benefits.
D. LA WIC may make adjustments to a vendor's
				  submission for reimbursement for WIC approved food item(s) to ensure that the
				  payments do not exceed the maximum allowable reimbursement level (MARL) for the
				  vendor's assigned peer group and pay vendors' claims for reimbursement for WIC
				  transactions accordingly. No claim for reimbursement for WIC approved food
				  items submitted by the vendor shall be paid by LA WIC unless the claim is in
				  accordance with the terms of the vendor rules and regulations. LA WIC shall
				  recoup any and all payments for WIC transactions made to the vendor in
				  error.
E. The termination of a
				  vendor agreement will be effective 15 days after the date of the notice of
				  adverse action, with the exception of LAC §48:V.4505.G.2, G.3, H.3, and
				  H.4.
F. LA WIC will recoup payments
				  for any and all WIC transactions conducted after the termination of the vendor
				  agreement.
G. LA WIC must terminate
				  a vendor agreement based on any of the following:
1. When LA WIC disqualifies a
				  vendor.
2. When LA WIC permanently
				  disqualifies a vendor. The termination of the vendor agreement for permanent
				  disqualification is effective on the date of receipt of the notice of adverse
				  action.
3. When LA WIC determines
				  that the vendor has provided false information in connection with its
				  application for WIC authorization. The termination of the vendor agreement for
				  providing false information is effective on the date of receipt of the notice
				  of adverse action.