Missouri Code of State Regulations › Title 15 - ELECTED OFFICIALS › Division 40 - State Auditor › Chapter 3 - Rules Applying to Political Subdivisions › Section 15 CSR 40-3.180 - Municipal Court Certifications Filed with the Auditor's Office

Current through Register Vol. 49, No. 14, July 15, 2024
PURPOSE: This rule sets forth a procedure for a
				  county, city, town, or village with a municipal court to certify its
				  substantial compliance with the municipal court procedures specified in
				  Conference Committee Substitute for House Committee Substitute for Senate
				  Substitute for Senate Committee Substitute for Senate Bill 5, First Regular
				  Session, Ninety-eighth General Assembly, 2015.
(1) Any city, town, or village with a
				municipal court shall annually file with the State Auditor's Office a completed
				certification, which is included herein, and available on the State Auditor's
				website, or any certification which substantially comports with the specified
				certification and certifies that the municipal court adopted and substantially
				complied with the municipal court procedures specified by subsection 1 of
				section
				479.360
				during the preceding fiscal year.
(2) Any county with a county municipal court
				shall annually file with the State Auditor's Office a completed certification,
				which is included herein, and available on the State Auditor's website, or any
				certification which substantially comports with the specified certification and
				certifies that the municipal court adopted and substantially complied with the
				municipal court procedures specified by subsection 1 of section
				479.360
				during the preceding fiscal year.
(3) If the county, city, town, or village's
				fiscal year ended before August 28, 2015, but the county, city, town, or
				village files its financial report with the State Auditor's Office after August
				28, 2015, the certification may specify which, if any, procedures required by
				subsection 1 of section
				479.360
				the municipal court has adopted, and certify during which portion of the fiscal
				year, if any, the municipal court complied with each procedure.
(4) If the county, city, town, or village's
				fiscal year ended after August 28, 2015, but any period of time covered by the
				certification includes a portion of a fiscal year that was prior to August 28,
				2015, the certification may certify and specify substantial compliance for only
				that portion of the fiscal year after August 28, 2015 in which the municipal
				court complied with each procedure.
(5) The certification shall be signed by the
				municipal judge of the county, city, town, or village. If the municipal court
				has more than one (1) municipal judge, any municipal judge may sign the form or
				certification.
(6) The
				certification shall be submitted, together with the addendum required by 15 CSR
				40-3.170, within six (6) months after the end of the county, city, town, or
				village's fiscal year. The certification shall be mailed to the State Auditor's
				Office at PO Box 869, Jefferson City, MO 65102, or emailed to
				PolySubFS@auditor.mo.gov.
(7) Any
				city, town, or village that does not have its own municipal judge because it
				has all municipal violations adjudicated by a county municipal judge, or by a
				circuit or associate circuit judge, is not required to file a
				certification.
(8) To facilitate
				auditing, the county, city, town, or village shall retain documentation
				supporting the information provided by the certification in accordance with
				prescribed record retention procedures.
Click
				  to view image