Mississippi Administrative Code › Title 13 - Gaming › Part 7 - ACCOUNTING RECORDS › Chapter 9 - SLOT MACHINES › Rule 13-7-9.8 - Accounting Procedures for Slot Machines

Current through June 25, 2024
(a) Maintenance
				of the slot machine computer data files shall be performed by the Accounting
				department. Alternatively, maintenance of the theoretical hold percentage for
				each slot machine may be performed by slot supervisory employees if sufficient
				documentation is generated and it is randomly verified by the Accounting
				Department. Note: Slot machine computer data files include updates to reflect
				additions, deletions or movements of slot machines, the theoretical hold
				percentages, coin-in amounts, drop amounts, payout amounts, fill amounts and
				win amounts for each slot machine. The slot audit shall be conducted by someone
				independent of the slot operations. Accounting/Audit employees shall review
				exception reports for all computerized slot systems on a daily basis for
				propriety of transactions and unusual occurrences. All noted improper
				transactions or unusual occurrences are investigated with the results
				documented.
(b) The Accounting
				department shall daily:
1. Review all system
				jackpot payout and hopper fill override slips, manual jackpot payout and hopper
				fill slips, and voided transactions for proper completion.
2. Reconcile the hopper fill slips to each
				slot machine and hopper fill computer generated report.
3. For licensees that utilize a computerized
				system that monitors slot reserve fill cabinet door openings and a slot
				computerized system that initiates a hopper fill slip, and as such, only one
				person is involved in transferring funds from the slot reserve fill cabinet to
				the slot machine hopper, the following procedures must be performed daily:
i. Reconcile the total dollar amount of slot
				machine hopper fill slips to the total dollar amount of transfers recorded on
				the cage/booth accountability documentation for funds transferred from the
				cage/booth to the slot reserve fill cabinets.
ii. Review the appropriate system reports to
				confirm that two individuals were involved in placing funds into the slot
				reserve fill cabinet as a result of a slot machine hopper fill.
iii. Reconcile the jackpot payout slips to
				the slot machine and jackpot payout computer generated report.
4. Verify that the correct total
				for jackpot payouts and hopper fills are recorded in the accounting records
				used to prepare the win or loss for each slot machine.
5. For weigh scale interface systems and
				currency counter interface systems, for each drop period accounting/audit
				employees shall compare the totals on the weigh tape/currency counter report to
				the system-generated weigh/currency count, recorded in the slot statistical
				report. Discrepancies should be resolved prior to generation/distribution of
				slot count reports and the slot analysis report. Each slot machine shall
				maintain its separate accountability; and variances between the physical count
				and the metered counts must be investigated immediately. Explanation for these
				variances must be documented and retained.
6. Reconcile issued, voided, and redeemed
				tickets to the unpaid and expired tickets dollar amount using the reports
				produced by the system. Investigate and document any variance noted.
7. Calculate and record the win or loss for
				each slot machine.
8. Explain and
				report for corrections apparent meter malfunctions to the slot department and
				all significant differences between meter readings and amounts recorded. Meter
				readings shall only be altered to correct amounts that were determined to be
				unreasonable. When meter amounts are corrected, indicate the correct amount in
				the appropriate on-line slot metering system report.
9. Report to the Slot department slot
				machines which are suspected of not communicating properly with the computer
				monitoring system.
10. The Slot
				department shall respond in writing no later than 72 hours for all exceptions
				reported by the Accounting department.
11. Compare for agreement all copies of the
				jackpot payout slips, hopper fill slips, and appropriate request slips with
				each other and to triplicates or stored data. Review for the appropriate number
				of signatures. On a sample basis, review the propriety of signatures.
12. Account for by series number all jackpot
				payout and hopper fill slips.