Iowa Administrative Code › Agency 657 - Pharmacy Board › Chapter 14 - Public Information and Inspection of Records › Rule 657-14.14 - Personally Identifiable Information

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes the nature and extent of personally
				identifiable information which is collected, maintained, and retrieved by the
				board by personal identifier in record systems as defined in rule
				657-14.1(22,124,155A). For each record system, this rule describes the legal
				authority for the collection of that information and the means of storage of
				that information. Indication that information in a record system is stored in
				or on more than one media format should not be interpreted to mean that all
				information is stored in all such formats. Some information comprising a record
				may be maintained in or on one type of media while other related information is
				maintained in or on another. The description also indicates whether the record
				system contains any confidential information, and includes the legal authority
				for confidentiality. The record systems maintained by the board are:
(1)
Records of board disciplinary
			 hearings.
These records contain information about licensees, permit
			 holders, and registrants who are the subject of a board disciplinary proceeding
			 or other action. This information is collected by the board pursuant to the
			 authority granted in Iowa Code chapters 17A, 124, 155A, and 272C and is stored
			 electronically, in computer, and on paper. The information contained in "closed
			 session" board hearing records is confidential in whole or in part pursuant to
			 Iowa Code sections
			 21.5(5)
			  and
			 272C.6(1).
(2)
Complaint reports.
Complaint and investigative files maintained by the board for purposes of
			 licensee discipline contain information about licensees, permit holders,
			 registrants, and the persons that they serve. This information is collected by
			 the board pursuant to the authority granted in Iowa Code chapters 124 and 155A
			 and is stored electronically, in computer, and on paper. The information
			 contained in these records is confidential in whole or in part pursuant to Iowa
			 Code sections
			 22.7(5)
			  and
			 272C.6(4).
(3)
Continuing pharmacy education
			 records.
These records contain educational information about
			 pharmacists licensed by the board. This information is collected pursuant to
			 the authority granted in Iowa Code chapter 272C and is stored electronically,
			 in computer, and on paper.
(4)
Controlled drug samples records.
These records contain
			 information about controlled substance registrants who receive samples of
			 controlled drugs from drug manufacturers. The records include the name,
			 strength, and quantity of controlled drugs received by the registrant, and the
			 identity of the manufacturer or distributor. This information is collected by
			 the board pursuant to the authority granted in Iowa Code chapter 124 and is
			 stored electronically, in computer, and on paper.
(5)
Controlled substance registration
			 records.
These records contain information about registrants of the
			 board. This information is collected by the board pursuant to the authority
			 granted in Iowa Code chapter 124 and is stored electronically, in computer, and
			 on paper.
(6)
Controlled
			 drug destruction reports.
These records contain information about the
			 disposal or destruction of controlled substances in the possession of
			 registrants. The records include the name, strength, quantity, and form of all
			 controlled substances disposed of or destroyed, and the identity of the
			 registrant. This information is collected by the board pursuant to the
			 authority granted in Iowa Code chapter 124 and is stored in computer and on
			 paper. The information contained in these records is confidential pursuant to
			 Iowa Code section
			 124.506.
(7)
Examination records.
These records contain information about applicants for any pharmacy competency
			 or jurisprudence examination. These records may also contain information about
			 applicants licensed or pursuing licensure by reciprocity, score transfer, or
			 other means. This information is collected by the board pursuant to the
			 authority granted in Iowa Code chapters 147 and 155A and is stored on paper,
			 electronically, and in computer. The information contained in these records is
			 confidential in part pursuant to Iowa Code sections
			 147.21,
			 22.7(1),
			 and
			 22.7(19).
(8)
Pharmacist-intern
			 records.
These records contain information about pharmacist-interns
			 and their preceptors. This information is collected by the board pursuant to
			 the authority granted in Iowa Code section
			 155A.6
			 and is stored on paper, electronically, and in computer. The information
			 contained in these records may be confidential in part pursuant to Iowa Code
			 section
			 22.7(1).
(9)
Investigative reports.
These records contain information about the subjects of board investigations
			 and the activities of board investigators. The records include a variety of
			 attachments such as interviews, drug audits, medical records, pharmacy records,
			 exhibits, police reports, incident reports, and investigators' observations.
			 This information is collected by the board pursuant to the authority granted in
			 Iowa Code chapters 124, 126, 147, and 155A and is stored electronically, in
			 computer, and on paper. The information contained in these records is
			 confidential pursuant to Iowa Code sections
			 22.7(2),
			 22.7(5),
			 22.7(6),
			 22.7(9),
			 and
			 22.7(19);
			 124.504; and 272C.6(4).
(10)
Licensure records.
These records contain information about
			 individuals and entities that are licensed by the board. This information is
			 collected by the board pursuant to the authority granted in Iowa Code chapters
			 126, 147, and 155A and is stored electronically, on paper, in computer, and in
			 the state archives.
(11)
Personnel records.
These records contain personal information
			 about board members and staff. This information is stored electronically, in
			 computer, and on paper. The personal information contained in these records may
			 be confidential in whole or in part pursuant to Iowa Code section
			 22.7(11).
(12)
Nonlicensee investigation
			 files.
These records contain information about nonlicensees,
			 nonregistrants, or non-permit holders. This information is a public record
			 except to the extent that certain information may be exempt from disclosure
			 under Iowa Code section
			 22.7 or other
			 provision of law.
(13)
Routine inspection reports.
These records contain information
			 about licensees and registrants that are inspected by agents of the board to
			 determine compliance with state and federal law. This information is collected
			 by the board pursuant to the authority granted in Iowa Code chapters 124 and
			 155A and is stored on paper, in computer, and electronically.
(14)
Notifications to the
			 board.
These records contain reports of theft or loss of controlled
			 substances; of business licensee or registrant openings, closings, and changes
			 of ownership, location, or responsible person; of the sale or transfer of
			 prescription drugs including controlled substances; of disasters, accidents, or
			 emergencies affecting drugs; and of changes to individual licensee or
			 registrant name, address, or employment. This information is collected by the
			 board pursuant to the authority granted in Iowa Code chapter 155A and is stored
			 on paper, electronically, and in computer.
(15)
Precursor substances permit and
			 distribution records.
These records contain information about
			 precursor substances handlers, both vendors and recipients, and information
			 about the distribution, disposal, or destruction of precursor substances. This
			 information is collected by the board pursuant to the authority granted in Iowa
			 Code chapter 124B and is stored electronically, in computer, and on
			 paper.
(16)
Pharmacy
			 technician records.
These records contain information about pharmacy
			 technicians who are registered by the board. This information is collected by
			 the board pursuant to the authority granted in Iowa Code chapter 155A and is
			 stored electronically, in computer, and on paper.
(17)
Pharmacy support person
			 records.
These records contain information about pharmacy support
			 persons who are registered with the board. This information is collected by the
			 board pursuant to the authority granted in Iowa Code chapter 155A and is stored
			 on paper, electronically, and in computer.