Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part VII - Governor's Office › Chapter 1 - Architects Selection Board › Subchapter B - Selection Procedure › Section VII-127 - Selection Procedure

Current through Register Vol. 50, No. 6, June 20, 2024
A. After
				  the deadline for applications, the Office of Facility Planning and Control
				  shall forward copies of the applications, together with any available
				  description of the job to the board members.
B. The selection procedure shall be as
				  follows.
1. The user agency shall present the
				  scope of the project and make its recommendations, with supporting data, of an
				  applicant or applicants for the project under consideration.
2. The board shall discuss the applications
				  and user agency recommendations.
3.
a. The board shall then take a weighted vote
				  with points awarded as follows:
i. first
				  choice-three points;
ii. second
				  choice-two points;
iii. third
				  choice-one point.
b.
				  Each board member present shall, by written ballot, vote for his/her first,
				  second, and third choice of applicants for each project.
c. A ballot without all three choices shall
				  not be counted, however:
i. where fewer than
				  six applicants have applied, board members may vote for only a first and second
				  choice of applicants;
ii. where
				  there are three or fewer applicants, board members may vote for only one
				  applicant;
iii. in all cases, board
				  members may abstain from voting entirely.
4. The secretary shall tabulate these ballots
				  aloud and report to the board the results of the balloting.
5. If, as a result of the weighted vote, an
				  applicant receives a majority of first place votes, the selection shall be
				  awarded to that applicant and a second ballot will not be required.
6.
a. If,
				  as the result of the weighted vote, the first place choice does not receive a
				  majority of first place votes, the two applicants receiving the most points as
				  a result of the weighted vote shall be considered nominated, and will then be
				  voted on by written ballot, with each board member having one vote. The results
				  of this balloting shall be announced by the secretary. The applicant selected
				  must receive a majority vote.
b. In
				  case of a tie for nomination under
				  §127.B.6 a, there shall
				  be a runoff election to reduce the nominees to two in accordance with the
				  procedures prescribed in
				  §127.B.6 a
7. In the event no applicant
				  receives a majority vote for selection under
				  §127.B.6 a, a discussion
				  will be held, and new balloting for selection shall take place by written
				  ballot with each board member having one vote.
8. In the event no applicant receives a
				  majority vote for selection by a third ballot, the selected applicant shall
				  then be decided by a coin toss conducted by the chairperson.
9. The selection of an applicant by the board
				  shall be final unless formal charges of having submitted false information
				  required by
				  R.S.
				  38:2313 are made against the selected
				  applicant by the Office of Facility Planning and Control, in writing, with
				  proper accompanying documentation, to the board members and the selected
				  applicant within seven days of the selection. When a formal charge is made, the
				  board shall, within 10 calendar days, hold a hearing at which time the evidence
				  of false information shall be presented and the selected applicant shall be
				  given the opportunity to present rebuttal. If the board determines that the
				  charges of false information are not sufficiently documented, the selection
				  shall become final. If the board determines that the information was false, the
				  application will be rejected and the project re-advertised. The applicant shall
				  be allowed to reapply.