Iowa Administrative Code › Agency 261 - Economic Development Authority › Part II - Workforce Development Coordination › Chapter 8 - Workforce Development Fund › Rule 261-8.11 - Administration

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Access
				to records.
The department or its designees, at all reasonable times,
				may enter the grantee's establishment during the course of or following the
				completion of the projects for any purpose arising from the performance of the
				contracted project or agreement.
(2)
Waiver
The department
				may waive particular provisions of the program requirements outlined in this
				chapter, provided the waiver does not conflict with applicable state laws.
				Waivers will be provided only in extreme circumstances when chapter
				requirements are hindering the ability of a specific project to carry out the
				intent of the applicable program.
(3)
Recordkeeping and
				retention.
Grantees shall maintain all records required for compliance
				with applicable law, regulation and project contracts until the end of the
				fiscal year following the year the project was closed out.
(4)
Data collection and
				reporting.
Grantees shall collect, maintain, and report to IDED
				information pertaining to the characteristics of the participants, activity and
				service levels, program outcomes, and expenditures as required for program
				analysis.
(5)
Monitoring.
Each grantee must make available all of its
				records pertaining to all matters related to the program being operated. They
				shall also permit the department to utilize, monitor, examine or make excerpts
				of transcripts from such records, contracts, invoices, personnel records,
				conditions of employment, and other data and records related to all other
				matters covered by this program.
(6)
Compliance problems.
When problems of compliance with law, regulation, or contract or agreement
				stipulations are noted or when it is discovered a grantee has made false or
				misleading representations in the program application, contract, or agreement,
				the department may require corrective action to be taken. Failure to respond to
				corrective action requests may result in the establishment of a debt on the
				part of the grantee.
(7)
Remedies for noncompliance.
At any time before project
				closeout, the department may, for cause, find that a grantee is not in
				compliance with the requirements of a program under the workforce development
				fund. At the department's discretion, remedies for noncompliance may include
				the following:
a. Issue a warning letter that
				further failure to comply with program requirements within a stated period of
				time will result in a more serious sanction.
b. Condition a future grant or
				agreement.
c. Direct the grantee to
				stop incurring costs under the project.
d. Require that some or all of the grant
				amounts be remitted to the state.
e. Reduce the level of funds that the grantee
				would otherwise be entitled to receive.
f. Elect not to provide future workforce
				development fund moneys to the grantee until the appropriate actions are taken
				to ensure compliance.