Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-One - Non-Public Schools › Section 7-11-One-5 - ACCOUNTING AND CONDITION OF TEXTBOOKS

Current through June 25, 2024
A. OWNERSHIP
In non-public schools, all textbooks are the property of the
				  State of Mississippi and are on loan to the non-public school from the MDE.
				  Each school must make available for transfer all textbooks that have been
				  declared surplus by the non-public school.
B. FUNDING SOURCES
There is no need to differentiate between funding sources
				  such as State, Local, Educational Enhancement, etc., in the maintenance of an
				  inventory. Regardless of the funding, all sources are to be treated the same
				  regarding the inventory process.
C. STORAGE OF TEXTBOOKS
The school should provide adequate storage or shelving space
				  for safe and accessible textbook storage.
D. ISSUANCE OF TEXTBOOKS
The label on the inside cover of each textbook shall be
				  completed before the textbook is issued to the pupil.
Duplicate textbook cards shall be made for all pupils
				  receiving textbooks. These cards shall be completed so that the identity and
				  condition of the textbooks are clearly shown. After the parent's signature has
				  been obtained on the card, the pupil shall be issued the textbook. At the end
				  of the session, upon the student transferring to another non-public school or
				  at any time ordered by the teacher or the administrative head, all books shall
				  be returned by the pupil. The textbook card shall be signed by the teacher and
				  given as a receipt. The pupil shall present the card upon re-enrollment at the
				  non-public school next attended before any textbooks are issued to
				  him/her.
E. RETURNING
				TEXTBOOKS FROM INELIGIBLE NON-PUBLIC SCHOOLS
If any non-public school fails to maintain accreditation
				  approval by the SBE, it will be necessary for all state-owned textbooks to be
				  returned. Procedures for the return of state-owned textbooks from ineligible
				  non-public schools are outlined below.
1. All non-public schools that are ineligible
				for participation in the state-owned textbook program shall return all
				state-owned textbooks to the MDE or its designee.
2. Non-public schools whose eligibility
				expires by the December meeting of the SBE of any year shall have until the
				following June 30th to complete the return of its
				state-owned inventory to the MDE.
3. Each ineligible non-public school will be
				supplied no later than May 1st with a listing of its
				current textbook inventory as reflected by the most recently submitted
				inventory plus an inventory of all textbooks procured since the last inventory
				was filed. Any discrepancies between the inventory of the school and that of
				the MDE must be justified in writing.
4. During the month of July after the loss of
				eligibility of the non-public school, MDE staff will be available to assist
				each non-public school in inventorying and packaging textbooks for return to
				the MDE. As the textbooks are packed, a detailed accounting will be made
				jointly by the school and the MDE staff.
NOTE:
The non-public school
shall
				  not
pack and return textbooks without the involvement and assistance of
				  MDE staff.
5. Once the
				textbooks are packed and reconciled with the MDE inventory for each respective
				school, the cartons will be sealed and numbered. Once this action is completed,
				a tentative receipt will be provided the non-public school by the MDE staff.
				The MDE will notify a truck line to pick up the textbooks for return to the MDE
				or its designee. All shipping costs incurred in the return of the textbooks
				will be paid by the MDE. Once the textbooks are returned, a formal official
				receipt will be given to the non-public school.