Iowa Administrative Code › Agency 283 - College Student Aid Commission › Chapter 6 - Public Records and Fair Information Practices › Rule 283-6.12 - Availability of Records

Current through Register Vol. 47, No. 3, July 24, 2024
This rule lists the commission records which are open to the
				public, those which are confidential, and those which are partially open and
				partially confidential.
Commission records are listed by category, according to the
				legal basis for confidential treatment (if any). The commission administers
				federally funded programs, as well as state programs, and is authorized by Iowa
				Code section
				22.9
				to enforce confidentiality standards for federal law and regulations as are
				required for receipt of the funds. A single record may contain information from
				several categories.
The chart indicates whether the record contains personally
				identifiable information, and indicates the legal authority for confidentiality
				and for the collection of personally identifiable information.
Abbreviations are used in the chart as
						  follows:
Code
Meaning
Code
Meaning
O
The records are open for public inspection.
O/C
The record is partially open and partially
						  confidential.
C
The records are confidential and are not
						  open to public inspection
O/E
The record is partially open to
						  the public and partially exempt from disclosure.
E
The record is exempt from mandatory
						  disclosure to members of the public.
O/E/C
The record is
						  partially open to the public, partially exempt from disclosure, and partially
						  confidential and not open to the public.
E/C
The record is exempt from mandatory
						  disclosure to the public and is confidential and not open to public inspection.
NA
Not applicable.
DESCRIPTION OF RECORD
TYPE OF RECORD
LEGAL AUTHORITY FOR CONFIDENTIALITY
PERSONALLY IDENTIFIABLE INFORMATION
LEGAL AUTHORITY FOR INFORMATION
O/E
Iowa Code 21.5
No
NA
Records of Commission, Advisory Council, and Committees
Rule Making
O
NA
No
NA
Declaratory Ruling Records
O/C
Iowa Code 22.7
No
NA
Rules and Policy Manuals
O
NA
No
NA
General Correspondence
O/E/C
Iowa Code 22.7
Yes
NA
Publications * General * GSL * Scholarship
O
NA
No
NA
Statistical Reports
O
NA
No
NA
Staff Reports
O
NA
No
NA
Financial & Administrative Records
O/E/C
Iowa Code 22.7
Yes
NA
Registration and Approval Records
O
NA
No
NA
Contracts and Interagency Agreements
O/C
Iowa Code 22.7(3)
No
NA
Sealed Bids Prior to Public Opening
C
Iowa Code 22.3, 22.7 and 72.3
No
NA
Appeal Records
O/C
Iowa Code 22.7
Yes
NA
Litigation Files
O/E/C
Iowa Code 22.7
Yes
NA
Privileged Communication and Products of Attorneys
						Representing the Commission
E/C
Iowa Code 22.7, Iowa Code of Professional Responsibility
						for Lawyers, Canon 4
No
NA
C
Iowa Code 22.7
Yes
PL. 89-329
Individual Applicant/Recipient Records (such as those
						collected under the Iowa Tuition Grant and Iowa Vocational-Technical Tuition
						Grant Programs) Collections
C
Iowa Code 22.7
Yes
Sec. 428[b-c] and Sec. 488[c]
State and Federal Program Records (such as those
						maintained under the Iowa Tuition Grant Program and the John R. Justice Student
						Loan Repayment Program)
O
NA
No
NA