Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-600 - PLANNING PROCEDURES › CONSTRUCTION DOCUMENT PHASE › Section 12-3-20-600.57 - CONTRACT PREPARATION

Current through June 25, 2024
Following notification by the Bureau that a Contract has
						been awarded, the Professional will:
1.
					 Prepare within ten (10) working days' time the
Standard Form of
					 Agreement Between the Owner and the Contractor
. (2 weeks changed to 10
					 working days June 2011)
2. Prepare
					 two (2) sets of Official Contracts and two (2) reduced sets of
					 drawings.
3. Label the front cover
OFFICIAL CONTRACT DOCUMENTS
.
4. The
Contract
should be in
					 the following order and include:
a.
					 Index
b. List of Drawings
c. Advertisement for Bids
d. Instructions to Bidders
e. Proposal Form
f. Standard Form of Agreement Between the
					 Owner and the Contractor
g. Contract
					 Bond
h. Power of Attorney
i.  Certificate of Insurance
j. General Conditions
k. Supplementary Conditions
l. Wage Rates, if applicable
m. Addendan.
n.
Division 1: General Requirements
Division 2: Existing Conditions
Division 3: Concrete
Division 4: Masonry
Division 5: Metals
Division 6: Wood, Plastics and Composites
Division 7: Thermal and Moisture Protection
Division 8: Openings
Division 9: Finishes
Division 10: Specialties
Division 11: Equipment
Division 12: Furnishings
Division 13: Special Construction
Division 14: Conveying Equipment
Division 21: Fire Suppression
Division 22: Plumbing
Division 23: HVAC
Division 25: Integrated Automation
Division 26: Electrical
Division 27: Communications
Division 28: Electronic Safety and Security
Division 31: Earthwork
Division 32: Exterior Improvements
Division 33: Utilities
Division 34: Transportation
Division 35: Waterway and Marine Construction
Division 40: Process Interconnections
Division 41: Material Processing and Handling
						Equipment
Division 42: Process Heating, Cooling, and Drying
						Equipment
Division 43: Process Gas and Liquid Handling,
						Purification, and Storage Equipment
Division 44: Pollution and Waste Control Equipment
Division 45: Industry-Specific Manufacturing
						Equipment
Division 46: Water and Wastewater Equipment
Division 48: Electrical Power Generation
The following checklist will aid in the Contract
						preparation: (more detail distributed at bid opening)
1.
Copies
: Two (2) copies will
					 be prepared. (And any additional copies requested by the Bureau - request is
					 distributed at Bid Opening)
a. Bureau
					 (1)
b. Contractor (1)
2.
Index
:
					 The contents of the Contract should be listed in the Index to permit easy
					 reference.
3.
List of
					 Drawings
: All Document drawings should be included in the
					 Index.
4.
Dates
: All
					 Documents, including the Contract, the Contract Bond and the Power of Attorney,
					 cannot be dated prior to an award of Contract by PPRB. The Documents must bear
					 the same date and may be dated the day of the PPRB meeting, or any date
					 thereafter.
5.
Contract
					 Form
: The Bureau's
Standard Form of Agreement between the Owner
					 and Contractor
is the
only
Contract form to be
					 used.
6.
Contract Sum
:
					 The Contract sum must be indicated in both words and figures.
7.
Signatures
: All signatures
					 must be original. Photocopies are not acceptable.
8.
Proposal Form
: Insert the
Proposal Form
the Contractor submitted with the Bid and remove
					 the blank form.
9.
Contract
					 Bond
: All projects must have a Contract Bond executed on the Bureau's
Standard Contract Bond Form
. The Bond will be equal to 100% of
					 the Contract amount. All Contract Bonds shall be duly executed by the Bidder, a
					 Surety licensed in Mississippi signed by a Mississippi Licensed Agent for said
					 Surety approved by the Mississippi Insurance Department OR signed by the Surety
					 AND countersigned by a Mississippi Licensed Agent for said Surety approved by
					 the Mississippi Insurance Department with the name and address typed, or
					 lettered legibly. (with Surety's Seal, preferably an embossed seal).
http://www.mid.state.ms.us/licapp/search_main.aspx
10.
Power of Attorney
: There
					 must be a certificate indicating that the Power of Attorney is in force at
					 Contract time. (dated the same as the Bond, with Seal, preferably an embossed
					 seal)
11.
Insurance
:
					 The Contractor will furnish the Professional and the Bureau a
Certificate of Insurance
certifying all insurance coverage
					 required by the Contract Documents is in effect.
Once the
OFFICIAL CONTRACT DOCUMENTS
have been prepared, the Professional will obtain the Contractor's (original)
						signature on both of the Documents and forward them to the Bureau for the
						Bureau Director's and Attorney General's representative's signatures. Copies
						will be distributed as indicated in Item 1 above.
The Professional shall, unless waived by the Owner, also
						submit one electronic format copy of the updated Contract Documents (plans and
						specifications) in coordination with said Contract Documents mentioned above.
						Said electronic submittal to be submitted within thirty (30) days after award
						by the Owner in .pdf format uploaded to Bricks. The Professional shall also
						provide electronic format copy to Contractor for preparation of As-Built
						Construction Documents. (Modified Dec 2013
						SoS)