Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.3 - ALLOCATION OF EMPLOYMENT POSITIONS › Section 27-110-5.3.2 - Requests for Title Changes (Upward, Downward, Lateral)

Current through June 25, 2024
Requests for title changes must be submitted through OSR
					 and supporting documentation sent to the agency's Classification, Compensation,
					 and Recruitment Consultants. In addition, title change requests for filled
					 positions which exercise supervisory responsibilities and meet criteria
					 identified in the policy memorandum,
Administration of the Variable
					 Compensation Plan
, for the current fiscal year, should also be
					 submitted to the MSPB Executive Director in a detailed letter of justification,
					 together with the appropriate documentation, and will be presented to MSPB for
					 its approval. For all other title change requests, the notes as entered into
					 OSR serve as the request's justification; however, when deemed necessary, the
					 agency's Office of Classification, Compensation, and Recruitment Consultants
					 may request additional justification.
All title change requests approved by MSPB will be
					 effective on the date specified by MSPB. All other approved title change
					 requests will be effective no earlier than the first day of the month in which
					 the request and its supporting documentation were received by the agency's
					 Classification, Compensation, and Recruitment Consultants. In extraordinary
					 circumstances, the MSPB Executive Director or the Director of the Office of
					 Classification, Compensation, and Recruitment may at their discretion approve
					 an earlier effective date.
Title changes at the worker level within the same job
					 family may be approved by the agency's Office of Classification, Compensation,
					 and Recruitment Consultants. Upward title changes of vacant positions at the
					 worker level but changing job families must be approved by the Director of the
					 Office of Classification, Compensation, and Recruitment. Upward title changes
					 of filled positions at the worker level and changing job families must be
					 approved by the MSPB Executive Director.
The justification for title change requests must be entered
					 into OSR with the following information entered either into the OSR Notes
					 Section or in a letter to the MSPB Executive Director:
A. A description of how the position's duties
				  have substantially changed,
B. Why
				  the agency believes the proposed classification better describes the new
				  duties, and
C. A description of the
				  consequences, if any, of disapproval of the request.
D. A valid Job Content section of the
				  Performance Review Assessment (PRA) or Role Description Questionnaire (RDQ),
				  completed within the last twelve months and signed by the position's incumbent
				  and direct supervisor, or, if vacant, by the direct supervisor only, or the
				  same information entered into the comment section on the transaction in the
				  OSR.
E. Organizational chart pages,
				  signed by the appointing authority or an authorized designee, depicting both
				  the current and the proposed placements for which title change is requested, as
				  well as the placement of any other relevant positions
F. Copies of any federal or state
				  regulations, case law, or statutes that have bearing on the proposed
				  action
G. Justification for any
				  change from non-state service to state service, or the reverse. In either case,
				  statutory authority must be cited. Mississippi Code Annotated §
										25-9-107(c).
				  Incumbents of filled positions changing from non-state to state service status
				  must be selected from a Referred List, except where the proposed classification
				  is exempt from the initial competitive selection process,
H. A current (completed within the last
				  twelve months) State of Mississippi Application if filled,
I. A written acknowledgement signed by the
				  affected employee, if the request is a downward title change,
J. A written acknowledgement signed by the
				  affected employee indicating agreement with loss of state service status, if
				  applicable, and
K. Any additional
				  documentation requested by the Classification, Compensation, and Recruitment
				  Consultants
On-site desk audits, conducted by MSPB staff, may be
					 required as a component of the analysis of upward title change requests.
Before the request can be approved, the incumbent must have
					 a valid performance review rating. Following approval, OSR will create a new
					 365-day performance review period beginning the effective date of the
					 reallocation.
The authorized salary for an upward title change of a
					 filled position shall be in accordance with the provisions indicated in the
					 policy memorandum,
Administration of the Variable Compensation
					 Plan
, for the current fiscal year.