Louisiana Administrative Code › Title 28 - EDUCATION › Part CXVII - Bulletin 120- Adult Education Data Quality and Procedures › Chapter 7 - Data Reporting › Section CXVII-701 - Data Accuracy and Entry

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				The following data must be entered by local programs in order to ensure that
				the National Reporting System provides valid and accurate data. Data entry
				errors, which go uncorrected, often do not reflect the progress of the student
				or the program, and often affect funding for local programs. Timely review of
				data assists in ensuring its accuracy and adherence to programmatic guidelines.
				The following represents Louisiana Department of Education data collection and
				entry policies as well as common data entry errors.
Data
Entry Guidelines
Social Security Number or Identifying Number
1. Enter the learner's real Social Security number.
2. Enter the alien identification number if ESL
							 students do not have a Social Security number.
Contact Information
1. Enter as many phone numbers that are available
							 for the student (e.g., home, work, etc.).
2. Enter a complete mailing address including a
							 number, street, apartment (if applicable), town and zip code.
3. Use the learner's parish of residence (not where
							 the program is located).
Enrollment Status
1. Enter the learner's status: enrolled, active, or
							 left.
*A learner shall be separated and his/her status
							 changed to left after nonattendance for 90 days according to NRS policies.
Attendance
1. Attendance must be recorded daily on sign-in
							 sheets. It is recommended that attendance be entered on a weekly basis.
*Attendance hours are counted for instruction or
							 instructional activities. Instructional activities include classroom
							 instruction, assessment to inform instruction, tutoring or participation in a
							 learning lab. Virtual, on-line or distance education attendance hours must be
							 recorded following NRS guidelines.
Test Scores
1. Enter test results (pre-test or post-test) upon
							 completion of approved assessment.
B.
				The Louisiana Department of Education requires that local programs submit a
				designation of distance learner for students enrolled in the adult education
				program, by participating in state-approved curricula and following a
				state-approved model for distance education. A list of state-approved curricula
				utilized for distance learning can be obtained on the Adult Education website
				at www.louisianaschools.net.
1. The student
				must be designated as a distance education learner if the majority of the
				student's attendance hours are in distance education. NRS approved proxy
				contact hours include:
a. Clock Time Model,
				which assigns contact hours based on the elapsed time that a learner is
				connected to, or engaged in an online or stand alone software program. Student
				hours are taken from the activity statistics provided in the
				software.
b. Teacher Verification
				Model, which assigns a fixed number of hours of credit for each completed
				assignment based on teacher determination of the extent to which a learner
				engaged in, or completed, the assignment. Telephone call and email contact are
				allowable in this model; however a contact log containing the date of contact,
				student name, topic discussed, and length of contact. The contact log must be
				filed with student attendance records.
c. Learner Mastery Model, which assigns a
				fixed number of hours of credit based on the learner passing a test on the
				content of each lesson. Learners work with the curriculum and materials and
				when they feel they have mastered the material, take a test. A high percentage
				of correct answers (70 percent) earns the credit hours attached to the
				material.