Mississippi Administrative Code › Title 31 - Public Safety › Part 101 - THE BOARD ON JAIL OFFICER STANDARDS AND TRAINING PROFESSIONAL CERTIFICATION POLICY AND PROCEDURES MANUAL › Chapter 3 - Professional Certificates › Rule 31-101-3.3 - Procedures

Current through June 25, 2024
1. All detention
				officer employers included under the Emergency Jail Officer Training Program as
				described in this Policy and Procedures Manual should follow these steps in
				safekeeping certificates issued to their employees by the Board.
A. The employer, upon receiving the
				certificate from the Board director, should record the certificate number and
				the date issued in the employee's personnel file.
B. The certificate should remain in the
				physical custody of the employer at a site which houses agency operations. The
				employer may provide the employee with a photo static copy of the
				certificate.
C. The certificate, if
				defaced, destroyed, misplaced, or stolen while in the stewardship of the
				employer, will normally be replaced with a photo static copy. The production of
				duplicate certificates shall be minimized. The staff will evaluate each
				incident prior to the issuance of a duplicate certificate.
D. The employer should return the certificate
				to the Board director, along with a complete
"Termination/Reassignment
				Report"
form, within ten working days after:
1. The employee no longer meets all of the
				qualifications for employment;
2.
				The employee has been either convicted of or pleaded guilty or nolo contendere,
				probation, pre-trial diversion, or payment of any fine to a felony or a crime
				involving moral turpitude (the employer shall provide official documentation of
				such conviction);
3. Receiving
				written notice from the Board of evidence that the certificate was obtained
				through misrepresentation or fraud;
4. The employee dies, resigns, laterally
				transfers or is terminated;
5. The
				employee takes leave or is assigned leave from actual performance of detention
				officer duties from the employer for any reason for an indefinite period or for
				a period planned to last more than twelve months; and
6. Receiving written notice from the Board
				that the certificate shall be returned for other due cause as determined by the
				Board.
E. The staff
				shall decide the disposition of a certificate within a reasonable time after
				receiving notice that a certificate has been returned. The Board may decide to:
1. Delay consideration of the return of the
				certificate;
2. Inactivate the
				certificate;
3. Assign stewardship
				of the certificate to a new detention officer employer or;
4. Annul/revoke a certificate, if issued in
				error or through misrepresentation or fraud.
F. In the case of lateral transfer, the staff
				shall forward the certificate to the appropriate employer.
G. The staff shall maintain the certificate
				and all other file information of detention officers who have died or whose
				certificates have been inactivated in the Board files.
H. When the staff has inactivated a
				certificate because a detention officer:
1. Is
				no longer in detention officer employment as described in this Policy and
				Procedures Manual,
2. Is on
				indefinite leave or leave for more than one year, or
3. For other reasons
I. The Board director may reactivate the
				certificate when the certified detention officer resumes employment for the
				employer who returned the certificate or under a new detention officer employer
				included under the Jail Officer Training Program. In either case, the employer
				may initiate the reactivation process by forwarding a new Application for
				Certification (Parts I, II and III) to the Board Director. The board director
				shall forward a reactivated certificate to the employer.
J. When the certificate of a detention
				officer certified by statute remains inactivated for more than two years, the
				certificate shall lapse. Upon receiving a request to reactivate the
				certificate, the board director shall notify the employer by letter that the
				certificate has lapsed and that the employee must requalify for certification
				by the board in order to be employed as a detention officer for more than two
				years.
K. The Board hereby
				relegates to the staff the authority to certify all detention officers upon
				satisfactory completion and verification of all requisite training.
L. The board further authorizes the staff to
				issue Professional Certificates on the first day of each month and furnish a
				list at the Board meetings for official recognition of certification.