Iowa Administrative Code › Agency 261 - Economic Development Authority › Part XI - Arts and Culture › Chapter 305 - Operating and Granting Policies › Rule 261-305.3 - Funding Policies

Current through Register Vol. 47, No. 3, July 24, 2024
The following policies apply to all programs outlined in
				  261-Chapters 306 to 308 except where noted:
(1) All authority arts programs shall be
				conducted according to published guidelines that outline the goals of the
				programs, eligibility requirements, funding priorities, review criteria,
				application forms, adjudication processes and recipient requirements.
(2) Grant programs shall require formal
				application and review prior to the award or denial of any funds. The
				application, review, and award process will vary with the nature and design of
				each grant program and will occur according to published guidelines.
(3) A nonprofit organization that has not yet
				achieved federal tax-exempt status may apply through a fiscal agent.
(4) A tax-exempt, nonprofit organization
				located in a border city shall be eligible to apply to the authority for
				projects that serve Iowa audiences.
(5) An individual applying for and receiving
				grant funds shall be a legal resident of the United States, or be in the
				process of becoming a legal resident as evidenced by certified documentation,
				and be 18 years of age or older unless otherwise noted in program
				guidelines.
(6) An application from
				an individual must support a project designed solely to benefit the individual
				and must not be a project of an organization with which the individual
				applicant has a formal affiliation such as employment or continued volunteer
				service.
(7) An application shall
				not be considered unless submitted on a current authority application form with
				support materials as required.
(8)
				The authority shall issue a service contract for all funds awarded unless
				otherwise noted in program guidelines.
(9) No authority funds shall be used by a
				recipient to meet the recipient's obligation to match other authority grants or
				programs.
(10) Review criteria
				scores shall be the official record of the proceedings of an advisory panel
				meeting. Authority staff shall, upon request, provide an applicant with a
				written record of these scores.
(11) An advisory panel member who has an
				affiliation in any grant application and who fails to withdraw from all
				discussion and voting on such an application shall be recommended for removal
				from the panel. Affiliated interests shall be interpreted to include an
				employee, board or trustee relationship with the applicant, and shall be
				extended to include the spouse and dependent children of the advisory panel
				member.
(12) The authority shall
				not consider an application for funding a previous year's deficit.
(13) A recipient shall not utilize authority
				funds for any lobbying purpose.
(14) Unless otherwise contracted for in
				writing prior to surrender, any and all patents, copyrights, or other legal
				interest of relevance to programs or projects supported by the authority shall
				be the sole and exclusive property of the artist or the artist's
				designee.
(15) A recipient shall
				credit the arts council in all promotion, publicity, advertising, and in any
				printed materials relating to the grant-supported project with the following
				credit line or a reasonable facsimile: "This program is supported in part by
				the Iowa Arts Council." Noncompliance with this guideline shall jeopardize
				future funding of the recipient by the arts division.
(16) An applicant is not eligible to apply
				for or receive new funds if authority records show an outstanding late final
				report or contract-mandated requirement from a previous grant award.
(17) A recipient that does not successfully
				complete an authortiy contract within authority guidelines may be required to
				return all or part of the authority funds; such determination will be made at
				the sole discretion of the director in consultation with authority
				staff.
(18) Informal appeals. An
				informal appeals process shall be made available only to an applicant whose
				application was declined on procedural impropriety or error as evidenced by one
				or more of the following reasons:
a.
				Application declined on the basis of review criteria other than those appearing
				in the relevant guidelines;
b.
				Application declined based on influence of a reviewer willfully or unwillfully
				failing to disclose a conflict of interest; or
c. Application declined based on highly
				erroneous information provided by staff, reviewers, or council members at the
				time of review despite the fact that the applicant provided the authority staff
				with accurate and complete information on authority forms as part of the
				standard application process.
An incomplete or ineligible application is specifically
				  denied any appeals process.
All requests for appeals shall be made in writing and shall
				  be postmarked or received in the authority office within 30 calendar days of
				  notification of the decision. Requests for appeals should be directed to the
				  Iowa Arts Council, Iowa Economic Development Authority, 1963 Bell Avenue, Suite
				  200, Des Moines, Iowa 50315. A successful informal appeal shall be determined
				  at the sole discretion of the director, whose discretion may include full or
				  partial funding of the application at the earliest occasion. The director shall
				  have the authority to appoint an appeals committee to assist in the review of
				  any request from an applicant whose application was denied funding. The appeals
				  committee shall have representation from the discipline of the aggrieved
				  applicant.