Mississippi Administrative Code › Title 6 - Economic Development › Part 1 - Financial Resources › Chapter 10 - Economic Development Highway Grant Program › Rule 6-1-10.8 - Requirements for Engineering Study

Current through June 25, 2024
A. The engineering
				study should establish the proposed road design and alignment, and meet State
				Aid Road Construction Standards. The engineering study must provide a breakdown
				of all costs based on the design criteria.
B. MDA will forward the application and
				engineering study to State Aid for their evaluation. State Aid will contact the
				Local Entity with any questions or comments it may have concerning the
				design.
C. State Aid, after
				evaluating the engineering study, will provide MDA with its approval of the
				proposed plan and cost estimate.
D.
				MDA will consider the application and determine if it meets the program
				requirements. All parties will be notified of MDAs action. NOTE: Engineering
				and other costs incurred prior to submission and approval of completed
				applications will be the responsibility of the Local Entity.
E. State Aid will submit a Program Form to
				the Local Entity and request that a program be executed by the Local Entity and
				returned to State Aid. This program will be reviewed and approved by State Aid
				and copies submitted to MDA.
F. The
				project engineer will be selected by the Local Entity and shall be entitled to
				compensation based on the EDH Program Engineer Fee Schedule (See Exhibit A).
				The project engineer will be responsible for coordinating the project between
				State Aid, MDA, and the Local Entity during all phases of plan development and
				construction. NOTE: All costs associated with preliminary and construction
				engineering incurred after approval of the program and the engineering contract
				are eligible for MDA participation.
G. The project engineer will be responsible
				for plan development and all regulatory permits. Plan preparation will be based
				on the latest approved specifications as developed and approved by State Aid
				for State Aid Projects.
H. The
				project engineer will submit one (1) set of preliminary plans to State Aid for
				distribution and review prior to scheduling a field inspection
				(PS&E).
I. Following review of
				plans, State Aid will require any necessary revisions to be made and, upon
				satisfactory review, schedule a field inspection. The field inspection party
				will include representatives from State Aid, the project engineer, and the
				Local Entity.
J. The project
				engineer will be responsible for making any revisions resulting from the field
				inspection and will return one (1) set of revised full-scale plans to State Aid
				for office review.
K. The project
				engineer will make any revisions resulting from the office review and submit
				completed construction plans (small scale), preliminary estimate, and necessary
				documents to State Aid.
L. Upon
				approval of all right-of-way certifications and regulatory permits, State Aid
				will authorize the Local Entity to advertise for receipt of bids. Bids will be
				evaluated and contracts awarded in accordance with governing statutes. Work
				will begin when the award of a contract is approved and the project fund is
				established by MDA. MDA will determine if funding is within the budget based on
				the contract amount at the time of letting (MDA commitment and county funding).
(i). Monthly estimates, with quantities
				measured in accordance with the contract provisions, will be submitted to State
				Aid. State Aid will check each estimate and submit it to MDA.
(ii). Engineering estimates will be submitted
				on a monthly basis and, after review by State Aid, will be submitted to MDA.
				(See Disbursement of Funds section.)