Iowa Administrative Code › Agency 721 - Secretary of State › Division III - Uniform Commercial Code › Chapter 30 - Uniform Commercial Code › Rule 721-30.4 - Filing and Data Entry Procedures

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Policy statement.
This rule describes the filing procedures of the filing officer upon and
										after receipt of a UCC document. Except as provided in these rules, data are transferred from a UCC document
										to the information management system exactly as the data are set forth in the document. Personnel who create
										reports in response to search requests type search criteria exactly as set forth on the search request. No
										effort is made to detect or correct errors of any kind.
(2)
Document indexing and other procedures before archiving.
a.
Date and time stamp.
The date and time of receipt are
										noted on the document or otherwise permanently associated with the record maintained for a UCC document in
										the UCC information management system.
b.
Cash
										management.
Transactions necessary to payment of the filing fee are performed.
c.
Document review.
The filing office determines whether a
										ground exists to refuse the document under 30.2(2).
d.
File stamp.
If there is no ground for refusal of the document, the document is stamped or
										deemed filed and a unique identification number and the filing date are stamped on the document or
										permanently associated with the record of the document maintained in the UCC information management system.
										The sequence of the identification number is not an indication of the order in which the document was
										received.
e.
Correspondence.
(1) Acknowledgment of filing. If there is no ground for refusal of the
										document, an acknowledgment of filing is prepared as provided in 30.2(6) and communicated as follows:
1. UCC document tendered in person. Acknowledgment of filing is given to
										the remitter by personal delivery or sent by regular mail to the remitter or the secured party (or the first
										secured party if there is more than one) named on the UCC document.
2. UCC document tendered by courier or postal service delivery.
										Acknowledgment of filing is sent by regular mail to the remitter or to the secured party (or the first
										secured party if there is more than one).
3. UCC document
										tendered by telefacsimile delivery. Acknowledgment of filing is sent by regular mail (or, if requested, by
										telefacsimile) to the remitter or to the secured party (or the first secured party if there is more than
										one).
4. UCC document transmitted electronically using XML
										standard. Acknowledgment of filing is returned electronically.
5.
										UCC document transmitted by online entry. Acknowledgment of filing is returned
										electronically.
(2) Notice of refusal. If there is a
										ground for refusal of the document, notification of refusal to accept the document is prepared as provided in
										30.2(5) and communicated as follows:
1. UCC document tendered in person.
										Notice of refusal is given to the remitter by personal delivery or sent by regular mail to the remitter or
										the secured party (or the first secured party if there is more than one) named on the UCC document.
2. UCC document tendered by courier or postal service delivery. Notice of
										refusal is sent by regular mail to the remitter or to the secured party (or the first secured party if there
										is more than one).
3. UCC document tendered by telefacsimile
										delivery. Notice of refusal is sent by regular mail (or, if requested, by telefacsimile) to the remitter or
										to the secured party (or the first secured party if there is more than one).
4. UCC document transmitted electronically using XML standard. Notice of
										refusal is returned electronically.
5. UCC document transmitted
										by online entry. Notice of refusal is returned electronically.
f.
Data entry.
Data entry and indexing functions are
										performed as described in this rule.