reglab/statecodes huggingface dataset:
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 13 - Future Ready Iowa Volunteer Mentor Program › Rule 817-13.2 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
"Commission"
means the Iowa commission on
				volunteer service.
"Eligible institution"
means an institution
				meeting the requirements outlined in 2018 Iowa Acts, chapter 1067, section
				12.
"Grant program"
means the future ready Iowa
				skilled workforce grant program outlined in 2018 Iowa Acts, chapter 1067,
				section 13.
"Last-dollar scholarship"
means the future
				ready Iowa skilled workforce last-dollar scholarship program outlined in 2018
				Iowa Acts, chapter 1067, section 12.
"Program"
means the future ready Iowa
				volunteer mentor program as defined in 2018 Iowa Acts, chapter 1067, section
				6.
"Student mentee"
means a student who has
				elected to participate in the program, has agreed to program expectations, and
				has been matched with a volunteer mentor through the program. Student mentees
				must meet the criteria in 2018 Iowa Acts, chapter 1067, sections 12 and
				13.
"Volunteer mentor"
means an adult who has
				applied to be a mentor, has met the screening guidelines, has attended mentor
				training, has committed to meeting with the mentee according to program
				guidelines, and has been matched with a mentee in the
				program.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 13 - Future Ready Iowa Volunteer Mentor Program › Rule 817-13.3 - Program Standards, Guidelines, and Expectations

Current through Register Vol. 47, No. 3, July 24, 2024
The commission will maintain on its website standards,
				guidelines, and expectations for a productive and appropriate relationship
				between volunteer mentors and student mentees. Standards, guidelines, and
				expectations are aimed at helping students meet the last-dollar scholarship or
				grant program requirements, identify work-based learning opportunities, and
				make career-related connections that are advantageous to participants in the
				program through a healthy mentor-mentee relationship. Failure to adhere to the
				program standards may result in ineligibility to participate in the program. To
				the extent possible, volunteer mentors and student mentees will be matched
				based on gender, career aspirations, geography and mentor-to-mentee
				ratio.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 13 - Future Ready Iowa Volunteer Mentor Program › Rule 817-13.4 - Mentor/mentee Agreement

Current through Register Vol. 47, No. 3, July 24, 2024
All volunteer mentors and student mentees matched with a
				volunteer mentor must complete and sign a written agreement issued by the
				commission as part of the program enrollment process. This does not include
				students receiving texting services only. Agreements will include expectations
				on regular communication, appropriate conduct, utilization of the online
				platform and participation in any training or resources offered to improve the
				efficacy of the mentor-mentee relationship. Failure by either party to adhere
				to the agreement may result in dismissal from the program.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 13 - Future Ready Iowa Volunteer Mentor Program › Rule 817-13.5 - Mentor Request and Application Process

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Mentor request process.
Students may request a volunteer
			 mentor through the commission's website or partner agencies, including through
			 referrals from high schools and eligible institutions. Eligible institutions
			 must collaborate in the facilitation of this subrule by providing information
			 on the mentor request process to all students who meet the criteria of Iowa
			 Code sections 261.131 and 261.132. The Iowa college aid commission may enroll
			 eligible students into the texting services whenever possible to facilitate
			 overall student success and communication about career mentoring opportunities.
			 Students may opt to not participate in the program.
(2)
Mentor application
			 process.
Prospective mentors should apply to be a volunteer mentor
			 through the commission's website or through high schools, eligible
			 institutions, or partner agencies or employers. These partner agencies may also
			 enlist employers and other partners to help make direct mentoring connections
			 with local mentoring cohorts. Prospective mentors must complete an application,
			 consent to an Iowa division of criminal investigation criminal background
			 check, attend orientation training and agree to the minimum commitment and
			 guidelines outlined in the mentor/mentee agreement.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 13 - Future Ready Iowa Volunteer Mentor Program › Rule 817-13.6 - Subrecipient Award Process

Current through Register Vol. 47, No. 3, July 24, 2024
If the commission deems it necessary, the commission may seek
				subrecipients to carry out components of the program through the commission's
				regular grant program application processes. The commission may also work with
				partner state agencies to assist in the administration of this
				chapter.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.1 - Purpose and Program Description

Current through Register Vol. 47, No. 3, July 24, 2024
The Iowa commission on volunteer service certifies national
				service programs that meet the standards established in Iowa Code section
				15H.9. The Iowa commission on volunteer service also provides training,
				resources, and support services to Iowa national service corps programs. In
				partnership with approved programs, the Iowa commission on volunteer service
				strives to provide opportunities for state agencies, political subdivisions of
				the state, and private, nonprofit organizations to create national service
				programs outside of existing state and federal programs to meet state and local
				needs and to provide more opportunities for Iowans to serve their state and
				country and foster a cultural expectation of service in Iowa through a unified
				service corps.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.2 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
For purposes of this chapter, unless the context otherwise
				requires:
"Approval"
means the process for identifying
				service programs as meeting the criteria to become eligible for Iowa national
				service corps program benefits and technical assistance.
"Commission "
means the Iowa commission on
				volunteer service.
"Host site "
means the physical location where
				an Iowa national service corps member is based for the period of service in the
				Iowa national service corps program. The sponsoring organization may be the
				host site.
"Iowa national service corps approval
				application"
means the application used to determine an applicant's
				designation as an approved Iowa national service program. The application
				contains information that can be used to determine an applicant's designation
				as an approved Iowa national service corps program.
"Iowa national service corps member "
or
"corps member "
means a participant in an approved Iowa
				national service corps program.
"Iowa national service corps program "
or
"national service corps program "
means a program that
				provides meaningful service opportunities to individuals, provided that the
				program meets the following requirements:
1. The program is approved via the automatic approval,
				reciprocal approval, or regular approval process.
2. The program is located in this state or has sites operating
				in the state.
3. The program is operated by one of the following entities: a
				state agency, a political subdivision of the state, or a private, nonprofit
				organization (state agencies or political subdivisions of the state may
				establish Iowa national service corps programs or contract with a third-party
				vendor to assist the agency or political subdivision in establishing such
				programs).
4. The program is developed to meet state and local needs and
				to provide more opportunities for Iowans to serve their state and country and
				foster a cultural expectation of service in Iowa through a unified service
				corps.
"Sponsoring organization "
means the entity
				operating the Iowa national service corps program, which is responsible for
				submitting the Iowa national service corps approval application and meeting
				requirements for approved programs.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.3 - Approval

Current through Register Vol. 47, No. 3, July 24, 2024
Before a national service corps program can access the benefits
				of the Iowa national service corps, it must be approved by the
				commission.
(1)
Automatic
			 approval.
Existing programs and service positions in the following
			 categories are automatically approved: AmeriCorps programs in Iowa created
			 pursuant to 42 U.S.C. &12501, Senior Corps and AmeriCorps VISTA in Iowa
			 created pursuant to 42 U.S.C. &4950 et seq., the Iowa summer youth corps
			 program created pursuant to Iowa Code section 15H.5, the Iowa green corps
			 program created pursuant to Iowa Code section 15H.6, the Iowa reading corps
			 program created pursuant to Iowa Code section 15H.7, the Refugee RISE
			 AmeriCorps program created pursuant to Iowa Code section 15H.8, and the Iowa
			 conservation corps created pursuant to Iowa Code section 84A.7.
(2)
Reciprocal approval.
Existing programs and service positions recognized by another service year
			 certifying body may request reciprocal approval by following the process
			 outlined on the commission's website.
(3)
Regular approval.
All
			 other entities seeking approval for their service programs or positions should
			 follow the regular approval process by completing an Iowa national service
			 corps approval application.
a. Applications
			 for national service corps program approval are available from the Iowa
			 commission on volunteer service's website.
b. A review team designated by the commission
			 shall review applications from national service corps programs to determine
			 whether the national service corps programs or positions are eligible to
			 participate in the program.
c.
			 Applicants shall receive written notification of the commission's decision.
			 Written notification will also be provided regarding the due dates and process
			 for submission of program reports.
d. Full approval means the commission has
			 determined that the national service corps program has met the established
			 standards.
e. Conditional approval
			 means the commission has temporarily approved the national service corps
			 program before the program becomes fully operational or before the program has
			 met the standards for full approval.
f. Any program that is denied approval or
			 decertified for any reason bears the burden of proving that all deficiencies
			 previously cited have been corrected. Corrections shall be in accordance with
			 requirements of the Iowa commission on volunteer service.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.4 - Approval Standards

Current through Register Vol. 47, No. 3, July 24, 2024
The commission has established standards to certify national
				service corps programs. These standards are based on a combination of factors
				established by the Corporation for National and Community Service, the Service
				Year Alliance, and the existing rules for the Iowa summer youth corps program
				created pursuant to Iowa Code section 15H.5, the Iowa green corps program
				created pursuant to Iowa Code section 15H.6, the Iowa reading corps program
				created pursuant to Iowa Code section 15H.7, the RefugeeRISE AmeriCorps program
				created pursuant to Iowa Code section 15H.8, and the Iowa conservation corps
				created pursuant to Iowa Code section 84A.7.
(1)
Program design.
The
			 national service corps program should have a program design defining the impact
			 the program will have on the community, sponsor organization, and service corps
			 members. The program design must identify how the national service program will
			 address a state or local need and how the program will promote a sense of civic
			 engagement in program participants.
(2)
Corps member position
			 description.
The national service corps program shall have written
			 descriptions/plans for high-quality service activities. National service corps
			 member activities must be clearly delineated from those of employees of the
			 sponsoring organization and host site.
(3)
Orientation.
The
			 national service corps program shall have an orientation for national service
			 corps members, including clarification on how the member service activities
			 differ from employee responsibilities.
(4)
Eligibility.
The
			 national service corps program shall have eligibility screening for national
			 service corps members, commensurate to the service activities to be conducted
			 and the population to be served. National service corps programs shall set and
			 meet minimum requirements for checking the criminal history of national service
			 corps member applicants and considering the following results when selecting
			 corps members:
a. Criminal background and sex
			 offender registry checks for corps members over the age of 18.
b. Reference checks for corps members under
			 the age of 18.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.5 - Application Process

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Sponsor organization approval process.
Eligible organizations
			 may request approval using the application materials available through the
			 commission's website.
(2)
Iowa national service corps member process.
Prospective
			 national service corps members should apply directly to an approved Iowa
			 national service corps program. Prospective corps members must meet the
			 approved program's eligibility requirements and agree to the program
			 standards.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.6 - Special Consideration

Current through Register Vol. 47, No. 3, July 24, 2024
In addition to the standards set forth in rule 817-14.4 (15H),
				the commission may consider other factors to determine approval status to
				ensure that only high-quality national service corps programs are
				approved.
(1)
On-site
			 audits.
At the discretion of the commission, on-site audits may be
			 conducted to determine approval.
(2)
Reporting.
Programs that
			 fail to submit required documentation are at risk of decertification and may be
			 deemed ineligible to receive the benefits of approval, including complimentary
			 training registration and inclusion on the Iowa commission on volunteer service
			 website.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.7 - Decertification

Current through Register Vol. 47, No. 3, July 24, 2024
A national service corps program shall be decertified by the
				commission if it is determined that the program no longer meets the approval
				standards identified herein for a high-quality national service corps program,
				if program personnel cannot be contacted by the commission, if the program
				fails to provide documents requested by the commission or if the program fails
				to complete any required Iowa national service corps annual report.
(1) Written notice of the intent to revoke
			 approval shall be provided to a national service corps program when the
			 commission determines that there is reasonable cause to believe the program
			 does not comply with these rules. Notice shall be sent at least 30 days before
			 decertification becomes effective.
(2) Decertification procedures may be
			 initiated by the commission, by the program, or following investigation of a
			 complaint filed by the general public. A request for an investigation from the
			 public must be in written form and shall specify the reason(s) why the approved
			 national service corps program no longer meets the approval standards.
			 Supporting documentation may be attached to the request. The identity of the
			 complainant is confidential pursuant to Iowa Code section 22.7(18).
(3) Benefits and designation as an approved
			 national service corps program will continue until the final decision is issued
			 by the commission.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.8 - Fraudulent Practices in Connection With Approved National Service Corps Programs

Current through Register Vol. 47, No. 3, July 24, 2024
A person is considered to be guilty of a fraudulent practice if
				the person knowingly falsifies information on an application for the purpose of
				obtaining approval and any other potential benefits, including those offered
				through the Iowa commission on volunteer service or other state contracts and
				grants available only to approved national service corps programs. The
				commission may investigate allegations or complaints of fraudulent practices
				and will take action to decertify a national service corps program upon
				concluding that a violation has occurred. A violation under this rule is
				grounds for decertification of the national service corps program responsible
				for the violation. Decertification shall be in addition to any penalty
				otherwise authorized.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.10 - Intergovernmental Agreements

Current through Register Vol. 47, No. 3, July 24, 2024
Approved Iowa national service corps programs are considered
				governmental entities in accordance with rule 11-118.4 (8A). As such, state
				agencies or political subdivisions of the state may enter into an agreement for
				services with any approved Iowa national service corps program directly or
				through an agreement with the commission and are not required to use
				competitive selection.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.11 - Program Administration

Current through Register Vol. 47, No. 3, July 24, 2024
State agencies or political subdivisions of the state may
				establish Iowa national service corps programs or contract with a third-party
				vendor to assist the agency or political subdivision in establishing such
				programs. In the case that a vendor is utilized, the program is still
				considered a governmental entity for the purposes of intergovernmental
				agreements pursuant to rule 11-118.4 (8A).
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.13 - Hiring Preferences

Current through Register Vol. 47, No. 3, July 24, 2024
(1) State
			 agencies or political subdivisions of the state may establish hiring
			 preferences for any Iowa national service corps or AmeriCorps participant who
			 has successfully completed a year of full-time service or 1,700 hours over a
			 period extending beyond a year.
(2)
			 Iowa national service corps members may request a letter verifying their
			 eligibility for a hiring preference from the program in which they served or
			 agencies may independently verify upon application.
Iowa Administrative Code › Agency 817 - Volunteer Service, Iowa Commission On › Chapter 14 - Iowa National Service Corps Program › Rule 817-14.14 - Participant Employment Status

Current through Register Vol. 47, No. 3, July 24, 2024
A person participating in the Iowa national service corps
				program is not an employee of the organization in which the person is enrolled
				regardless of whether a stipend is provided; shall be exempt from the merit
				system requirements of Iowa Code chapter 8A, subchapter IV; and is not eligible
				to receive unemployment compensation benefits under Iowa Code chapter 96 upon
				completion of service.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 1 - Organization, Purpose, Procedures and Definitions › Rule 821-1.1 - Voter Registration Commission Composition

Current through Register Vol. 47, No. 3, July 24, 2024
The commission consists of four members: the state commissioner
				of elections, and the chairpersons of the two state political parties whose
				candidates for President of the United States or for governor, as the case may
				be, in the most recent general election, received the greatest and the second
				greatest number of votes, or their designees, and a person appointed by the
				president of the Iowa State Association of County Auditors.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 1 - Organization, Purpose, Procedures and Definitions › Rule 821-1.2 - State Registrar of Voters

Current through Register Vol. 47, No. 3, July 24, 2024
The state commissioner of elections is designated the state
				registrar of voters. The state registrar is responsible for the regulation of
				the preservation, preparation and maintenance of voter registration records.
				This regulation activity is in accordance with the policies of the voter
				registration commission.
This rule is intended to implement Iowa Code section
				47.7(1).
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 1 - Organization, Purpose, Procedures and Definitions › Rule 821-1.3 - General Operating Rules

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
			 The chair of the commission is the state commissioner of elections or the state
			 commissioner's designee.
(2) Any
			 member of the commission, including the chair, may make and second any
			 motion.
(3) To prevail, a motion,
			 declaratory ruling, or ruling in a contested case must receive the votes of a
			 majority of commissioners present and voting.
(4) A designee of a statutory member shall
			 present a letter from the statutory member appointing the designee.
(5) A quorum of the commission is four
			 members. No official action may be taken in the absence of a quorum.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 1 - Organization, Purpose, Procedures and Definitions › Rule 821-1.4 - Voter Registration Staff

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Voter registration
			 system.
Under the general direction of the state registrar of voters,
			 the voter registration staff conducts and directs those activities necessary to
			 implement and maintain the statewide voter registration system. The voter
			 registration staff includes clerical and technical personnel temporarily or
			 permanently assigned by the registrar to support the voter registration
			 function.
(2)
Intergovernmental relations.
The voter registration staff is
			 responsible for working with and assisting county commissioners in performing
			 their voter registration duties under the law, including acquisition of voter
			 registration data processing services, preparation of election registers,
			 maintaining voter registration files, processing registration applications and
			 related activities. The staff is responsible for communicating with state and
			 federal court officials to arrange for the provision of information from voter
			 registration records to the courts for use in the jury selection process. The
			 staff is also responsible for ensuring the transfer of electronic registration
			 data from registration agencies and the department of transportation to the
			 appropriate county commissioner.
(3)
Staff support to the
			 commission.
The registrar and voter registration staff provide support
			 services to the commission as required in the performance of the commission's
			 official duties.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 1 - Organization, Purpose, Procedures and Definitions › Rule 821-1.5 - Declaratory Ruling by Voter Registration Commission

Current through Register Vol. 47, No. 3, July 24, 2024
Any member of the commission or the public may petition the
				commission for a declaratory ruling as to the applicability of any statutory
				provision, rule or other written statement of law or policy. The petition must
				be filed with the registrar at least seven days before the regular or special
				meeting at which the petition is to be considered. The registrar shall provide
				a copy of the petition to each voter registration commissioner at least four
				days before the meeting. Declaratory rulings shall be made in writing and
				placed on file with the registrar.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 1 - Organization, Purpose, Procedures and Definitions › Rule 821-1.6 - Contested Cases

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Hearings.
Hearings for contested cases under the authority of
			 the voter registration commission shall be presided over by the voter
			 registration commission. Notice shall be given, the hearing conducted and the
			 records of the hearing kept in accordance with Iowa Code section
			 17A.12.
(2)
Rules of evidence.
Rules
			 of evidence shall be those enumerated under Iowa Code section
			 17A.14.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 1 - Organization, Purpose, Procedures and Definitions › Rule 821-1.7 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
The following terms have the meanings assigned to them by this
				rule wherever the terms appear in these rules, unless the context of usage
				clearly requires otherwise.
"Agency"
means a voter registration agency and
				the office of driver services, department of transportation.
"Commission "
or
"voter registration
				commission "
means the voter registration commission as defined in
				Iowa Code section
				47.8.
"Commissioner"
or
"county
				commissioner"
means the county commissioner of registration as defined
				in Iowa Code section 48.1.
"Driver license clerk"
means an employee of
				the office of driver services, department of transportation, who has
				face-to-face contact with clients seeking a driver license or nonoperator
				identification card, or a county employee in the office of the county treasurer
				who performs a similar function.
"NCOA "
means National Change of Address, and
				refers to the collection and distribution of information by the United States
				Postal Service or its licensed vendors; programs instituted to support that
				collection and distribution; or the information itself.
"Registrar"
or
"state
				registrar"
means the state registrar of voters as defined in Iowa Code
				section
				47.7.
"Voter registration agency"
means any
				department, division, or bureau in state government which provides voter
				registration services pursuant to Iowa Code section
				48A.19.
				A department, division, or bureau which merely makes mail-in voter registration
				applications available to its clients, employees, or general public is not a
				voter registration agency, nor is the office of driver services, department of
				transportation.
"Voter registration commissioner"
means a
				member of the voter registration commission.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.1 - Voter Registration Forms

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Content and completion.
a. In addition to the spaces required by Iowa
			 Code section 48A. 11, every voter registration form shall include room for the
			 county commissioner to make notations indicating such items as the date the
			 form was received, the precinct and school district of the registrant, any
			 other special district or note deemed necessary or appropriate by the
			 commissioner, and the date the registration is effective. The notations may be
			 on the reverse of the form.
b. The
			 spaces on the paper voter registration form required by Iowa Code section
			 48A.11
			 and subrule 2.1(1) may be completed electronically. Voter registration forms
			 completed electronically must be printed and, in the event adhesive labels are
			 used, such labels must be firmly affixed to the form. The form must also be
			 signed and dated by the voter.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.2 - Agency Code

Current through Register Vol. 47, No. 3, July 24, 2024
In addition to the spaces and statements required to be
				included on registration forms by Iowa Code section
				48A.11
				and rule
				821-2.1
				(48A), registration forms used by voter registration agencies shall contain a
				code, to be devised by the registrar, indicating the type of
				agency.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.3 - Federal Mail-in Application

Current through Register Vol. 47, No. 3, July 24, 2024
Rules
				821-2.1
				(48A) and
				821-2.2 (48A) do not
				apply to the mail voter registration form prescribed by the federal election
				commission, which shall be accepted in accordance with Iowa Code section
				48A.12
				and shall not be used by voter registration agencies.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.4 - Paperless (electronic) Registration Forms

Current through Register Vol. 47, No. 3, July 24, 2024
Any voter registration agency and the office of driver
				services, department of transportation, may devise a system of collecting
				registration applications without using paper forms, in accordance with the
				following restrictions:
(1) All
			 information required to be disclosed on a voter registration form shall be
			 collected by the agency and captured electronically. The applicant shall also
			 be asked to disclose the optional information solicited by the form if that
			 information is not captured as a part of the agency's own record-making
			 process.
(2) The applicant shall be
			 shown a list of the eligibility requirements for registering to vote and the
			 penalties for falsely registering, printed or displayed in large, easy-to-read
			 type, and shall be advised to read them.
(3) The application to register to vote and
			 the signature of the applicant shall be recorded in digitized form in the
			 agency's computer system and shall be kept permanently by the agency. The
			 system shall ensure that neither the application information nor the signature,
			 once captured, can be edited.
(4)
			 The agency shall develop procedures so that the digitized signature can be
			 retrieved and reproduced on paper. Within three working days of receipt of an
			 order from a state or federal court, the agency shall provide a reproduction of
			 the requested application and signature.
(5) The agency shall transmit electronic
			 registration records to the registrar in accordance with 821-Chapter
			 8.
(6) In the case of a voter
			 registration applicant who registers to vote online through the Web site of the
			 office of driver services, department of transportation, the applicant's
			 signature for voter registration purposes shall be the last signature on file
			 with the office of driver services, department of transportation. If there is
			 no signature on file with the office of driver services, department of
			 transportation, the applicant shall be offered the opportunity to print,
			 complete, sign and return a paper copy of the Iowa voter registration
			 application.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.5 - Acquisition of Registration Forms

Current through Register Vol. 47, No. 3, July 24, 2024
To ensure that forms used by the various voter registration
				agencies contain no distinguishing characteristics that could be used to
				identify the agency from which the form came, all agency forms shall be ordered
				through the state registrar of voters. The registrar shall negotiate a contract
				for the procurement of the forms in accordance with all procurement laws and
				rules.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.6 - Production of Forms

Current through Register Vol. 47, No. 3, July 24, 2024
Any person or organization, except voter registration agencies,
				may cause the printing and production of voter registration applications.
				Applications so produced shall be identical in size, shape, weight and similar
				in color of paper, type size, and color of ink to those available from the
				registrar, except that the independently produced applications may not contain
				an agency type code, may be preaddressed to a particular county commissioner on
				the reverse of the form, and may contain postage. This rule shall not apply to
				voter registration forms printed in newspapers or telephone
				books.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.7 - Availability of Forms

Current through Register Vol. 47, No. 3, July 24, 2024
Voter registration applications shall be available for
				purchase, at the cost of production, from the state registrar of voters.
				Application forms for an individual's personal use shall be available free of
				charge at the office of the registrar, all voter registration agencies, and the
				office of driver services, department of transportation.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.9 - Optional Data Not Required

Current through Register Vol. 47, No. 3, July 24, 2024
No commissioner shall refuse to register or accept an
				application from an applicant who fails or declines to reveal the applicant's
				telephone number or political party affiliation.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.10 - Alternate (nonmailable) Registration Forms

Current through Register Vol. 47, No. 3, July 24, 2024
An alternate registration form is authorized for the use of
				voter registration agencies and nongovernmental organizations engaging in
				registration programs and registration drives. The form shall contain spaces
				for all of the required and optional information solicited by the standard
				form, a list of the qualifications to register to vote, a statement to be
				signed by the applicant that the applicant is eligible to register to vote, and
				a statement of the penalty for submission of a false voter registration form.
				The face of the form shall contain spaces for all the personal information
				asked of the applicant, along with the attestation and warning. The reverse of
				the form may contain the list of qualifications, and may contain space for the
				county commissioner's notations. The form may be printed as a detachable part
				of a larger piece or may be printed by itself. Because registration forms are
				frequently kept for many years, registration forms shall be printed on paper at
				least as thick as 20-pound xerographic paper.
The intent of this rule is to make available a mechanism for
				individuals, groups and organizations to conduct registration drives without
				requiring individuals, groups and organizations to purchase registration forms.
				To that end, the state registrar shall make available, without charge, a
				limited quantity of forms as determined by the voter registration commission,
				and PDF versions of a form meeting the requirements of this
				rule.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.12 - County Registration Date

Current through Register Vol. 47, No. 3, July 24, 2024
For the purposes of determining timeliness of an application to
				register to vote, the county registration date shall be determined as
				follows:
(1) The county registration
			 date for an in-person applicant at least 18 years of age is the date the
			 registration application is received by the commissioner or the commissioner's
			 designee. However, when preregistration is closed in the applicant's precinct
			 due to a pending election, the county registration date shall be the date of
			 the day after the pending election unless the applicant registers pursuant to
			 Iowa Code section
			 48A.7A.
(2) The county registration date for a
			 by-mail applicant at least 18 years of age is the date the registration
			 application is received by the commissioner, unless the application is
			 postmarked on or before the worry-free postmark date established pursuant to
			 Iowa Code section
			 48A.9,
			 subsection 3. However, when preregistration is closed in the applicant's
			 precinct due to a pending election, the county registration date shall be the
			 date of the day after the pending election unless the applicant registers
			 pursuant to Iowa Code section
			 48A.7A.
(3) The county registration date for an
			 application received from a source other than in person or by mail is the date
			 the application is received by the commissioner or submitted to the office of
			 driver services, department of transportation, or to a voter registration
			 agency pursuant to Iowa Code section
			 48A.19,
			 whichever is earlier.
(4) The
			 county registration date for applicants aged 17 to 18 shall be the date of the
			 applicant's eighteenth birthday, except the county commissioner shall indicate
			 that the person is registered and qualifies to vote at the pending primary
			 election if the applicant will be at least 18 years of age on the date of the
			 respective general election or city election. However, if an application is
			 submitted when preregistration is closed in the applicant's precinct and the
			 applicant's eighteenth birthday is on or before election day, the county
			 registration date shall be the date of the day after the pending election
			 unless the applicant registers pursuant to Iowa Code section
			 48A.7A.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.14 - Voter Registration Status Codes

Current through Register Vol. 47, No. 3, July 24, 2024
Voter registration records shall be coded to show the status of
				the record.
(1)
Active.
The registration is in good standing. No action is
			 required on the part of either the registrant or the commissioner.
(2)
Inactive.
If either an
			 acknowledgment mailed to the registrant pursuant to Iowa Code section
			 48A.26,
			 a notice mailed to the registrant pursuant to Iowa Code section
			 48A.27,
			 a notice mailed to the registrant pursuant to Iowa Code section
			 48A.28,
			 an absentee ballot mailed to the registrant pursuant to Iowa Code section
			 53.8, or a voter
			 identification card issued pursuant to 2017 Iowa Acts, House File 516, section
			 18, is returned to the commissioner by the United States Postal Service as
			 undeliverable, the registrant's status shall be changed to "inactive" status.
			 In addition, a voter registration record shall be made "inactive" pursuant to
			 Iowa Code section
			 48A.27,
			 subsection 4, paragraph "c, "during the annual NCOA process. Inactive
			 registrations will be deleted after two general elections unless the registrant
			 responds to a confirmation mailing pursuant to Iowa Code section
			 48A.27,
			 48A.28,
			 48A.29
			 or
			 48A.30,
			 requests an absentee ballot, votes in an election or submits a registration
			 form updating the registration. Inactive registrants shall show identification
			 when voting in person at the polling place, pursuant to Iowa Code section
			 49.77(3),
			 or shall restore their voter registration to "active" status pursuant to
			 721-21.301
			 (53) when voting by absentee ballot.
(3)
Pending.
a. No DL or SSN Provided. If an applicant
			 indicates that the applicant does not have an Iowa driver's license number,
			 Iowa department of transportation-issued nonoperator's identification card
			 number, or a social security number, the applicant shall be assigned a status
			 of "pending" with reason "No DL or SSN Provided."
b. DL or SSN Not Verified. If the applicant
			 provides an Iowa driver's license number, Iowa department of
			 transportation-issued nonoperator's identification card number, or the last
			 four digits of the applicant's social security number and that information
			 cannot be verified pursuant to
			 821-2.15
			 (48A), the applicant shall be assigned a status of "pending" with reason "DL or
			 SSN Not Verified."
c. An applicant
			 assigned a status of "pending" shall not be activated until the applicant
			 provides identification and proof of residence pursuant to Iowa Code section
			 48A.8.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.15 - Verification of Voter Registration Information

Current through Register Vol. 47, No. 3, July 24, 2024
All new voter registration applications shall be verified. The
				registrar may arrange with the department of transportation for county
				commissioners of elections to verify voter registration records without
				submitting the registration information to the registrar.
(1) When the application is received, the
			 commissioner shall compare the Iowa driver's license number, Iowa department of
			 transportation-issued nonoperator's identification card number, or the last
			 four digits of the social security number of each mail application with the
			 records of the department of transportation.
(2) All of the following information on the
			 application must match an existing record:
a.
			 All digits and numerals in the Iowa driver's license number, Iowa department of
			 transportation-issued nonoperator's identification card number, or the last
			 four digits of the social security number.
b. Name.
c. Date of birth, including the month, day
			 and year.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.16 - Form of Official Iowa Voter Registration Application

Current through Register Vol. 47, No. 3, July 24, 2024
The official Iowa voter registration application pursuant to
				Iowa Code section
				48A.11
				shall be the State of Iowa Official Voter Registration Form Revised
				4/9/2014.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 2 - Voter Registration Forms, Acceptability, Registration Dates, and Effective Dates › Rule 821-2.17 - Voter Registration Forms Produced by Electronic Poll Books

Current through Register Vol. 47, No. 3, July 24, 2024
"Electronic poll book, " "epollbook, " "e-poll book,
				"
or
"electronic register "
means hardware and
				software components used to verify and process voting activity and changes in
				voter registration and to check in voters. This definition includes e-poll
				books in use in the commissioner's office. However, this definition does not
				apply to the I-VOTERS statewide voter registration database.
(1) At the discretion of the commissioner, an
			 electronic poll book may be used to produce an alternate registration form. The
			 alternate registration form may be completed by the voter, an election
			 official, or an individual offering assistance at the direction and in the
			 presence of the voter.
(2) The
			 electronic poll book shall print the alternate registration form, and the
			 registrant shall sign the registration form produced by the electronic poll
			 book. A signature or marking made in accordance with Iowa Code section
			 39.3(17)
			  shall be accepted. The use of an electronic
			 signature is not permitted.
(3)
			 Pursuant to Iowa Code section
			 48A.11,
			 the form shall contain spaces for all the required and optional information
			 solicited by the standard form, a list of the qualifications to register to
			 vote, a statement to be signed by the applicant that the applicant is eligible
			 to register to vote, and a statement of the penalty for submission of a false
			 voter registration form.
(4) If
			 thermal receipt paper is used to print the alternate registration form, the
			 commissioner shall endeavor to store the printed forms in a dark room with
			 limited exposure to ultraviolet (UV) light, relative humidity between 45
			 percent and 65 percent, and temperature below 77 degrees Fahrenheit to assure
			 preservation. The commissioner shall store an unaltered version of the
			 completed registration application, including the applicant's signature, as an
			 electronic document. The electronic version of the registration application
			 shall be uploaded and attached to the voter's electronic record stored in the
			 statewide voter registration database within 60 days of completion. The
			 electronic document shall be kept for the retention period prescribed by Iowa
			 Code section
			 48A.32.
			 Once the alternate registration form is stored electronically, the original
			 thermal paper document may be destroyed in accordance with Iowa Code section
			 48A.35.
(5) If paper at least as thick as 20-pound
			 xerographic paper is used to print the alternate registration form, the
			 commissioner shall retain the form in accordance with Iowa Code sections
			 48A.32
			 and
			 48A.35.
(6) All other types of paper shall require
			 the approval of the commission prior to use.
Iowa Administrative Code › Agency 821 - Voter Registration Commission › Chapter 3 - Lists of Registered Voters › Rule 821-3.1 - List Defined

Current through Register Vol. 47, No. 3, July 24, 2024
For the purposes of this rule, a "list" of registered voters is
				any information from one or more voter registration records related to any
				individual or group of registered voters. Statistical data containing no
				personally identifiable information is not a "list."