reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.1 - The Principles

Current through June 25, 2024
The Mississippi State Port Authority at Gulfport (referred to
				  herein throughout as the "MSPA" or the "Port" or the "Mississippi State Port
				  Authority"), is a State agency (a Governing Authority) and operates under
				  co-authority of the Mississippi Development Authority and an appointed Board of
				  Commissioners. The Board of Commissioners appoints the Executive Director. The
				  Executive Director, or a person designated by the Executive Director, shall
				  serve as the Human Resources officer ("HRO") for the purposes established
				  within the Mississippi State Port Authority Personnel Guide.
A. The State Personnel Board does not govern
				personnel matters at the Mississippi State Port Authority at
				Gulfport.
B. The Port does,
				however, follow state guidelines and procedures governing administration and
				fiscal responsibilities.
C. The
				Port's employees do participate in state insurance programs, a retirement plan,
				vacation and sick leave schedules, a deferred compensation plan, and credit
				union privileges, among other benefits.
D. The Board of Commissioners of the MSPA,
				through the Executive Director, has final authority on all Port Authority and
				personnel issues.
E. Requests for
				records will be handled in accordance with the Mississippi Public Records Act
				of 1983, as amended.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.2 - Employment-At-Will

Current through June 25, 2024
It is the policy of the Mississippi State Port Authority that
				  all supervisors and other employees who do not have separate individual written
				  contracts with the MSPA for a specific, fixed term of employment are employed
				  at the will of MSPA for an indefinite period. Supervisors and employees may
				  resign from MSPA at any time, for any reason, and may be terminated by MSPA at
				  any time for any reason, or no reason, and with or without notice. This "at
				  will" employment policy applies equally to all MSPA employees, including
				  supervisors.
A. Employees who do not
				have a separate individual written employment contract are employed at-the-will
				of the MSPA and are subject to termination at any time for any reason or no
				reason, with or without cause or notice. At the same time, such employees may
				terminate their employment at any time and for any reason.
B. The Board of Commissioners may give
				authorization to the Executive Director to modify terms and conditions of
				employment with MSPA.
C. This
				policy shall not be modified by any other employee hand-books, employment
				applications, MSPA memorandum, or other materials provided to employees in
				connection with their employment. None of these documents, regularly,
				singularly, or combined, shall create an express or implied contract of
				employment for a definite period. Nor shall they be an express or implied
				contract concerning any terms or conditions of employment, nor a guarantee of
				continuation of any benefits.
D. At
				the time of hiring or at the time this personnel manual is implemented,
				whichever date is earlier, employees shall be required to sign a written
				statement acknowledging the understanding that they are employed at the will of
				MSPA and are subject to termination at any time, for any reason, with or
				without notice, and with or without cause.
E. Completion of a probationary period or
				conferral of regular status shall not change an employee's status as an
				employee-at-will or in any way restrict MSPA's right to terminate such an
				employee, nor change the terms or conditions of employment.
F. Nothing contained in this manual,
				employment application, MSPA memorandums or other materials provided to
				employees in connection with their employment shall require MSPA to have "just
				cause" to terminate that employee or otherwise restrict MSPA's right to
				terminate an employee at any time or for any reason. Statements of specific
				grounds for termination set forth in the manual or elsewhere are not all
				inclusive and are not intended to restrict MSPA's right to terminate at will.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.3 - Equal Employment Opportunity

Current through June 25, 2024
At MSPA, all decisions regarding applicants and employees are
				  made without regard to race, color, creed, sex, religion, national origin, age,
				  disability or military status. All employees advance on the basis of their
				  performance and qualifications, without discrimination on the basis of race,
				  color, creed, sex, religion, national origin, age, disability or military
				  status. The same policy of nondiscrimination applies to all phases of personnel
				  administration.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.4 - Reporting Improper Activities

Current through June 25, 2024
If any employee believes that he or she or any other employee
				  has been subjected to any of the following, it is very important that they
				  report it immediately, orally or in writing, to their supervisor, the Human
				  Resources Officer, or the Executive Director:
A. Improper political influence or
				coercion;
B. Any attempt to
				instruct, direct, influence, or coerce any employee to do anything that would
				be illegal, unethical, or against MSPA policy;
C. Any discrimination on the basis of race,
				color, sex, national origin, religion, age, or disability or any other
				protected characteristic. This includes sexual and racial harassment, whether
				by words or action.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.5 - Retaliation Prohibited

Current through June 25, 2024
These are serious matters, and there shall not be any
				  retaliation against an employee for reporting. If the complaint is against the
				  immediate supervisor of the employee, the employee should make his or her
				  report orally or in writing, directly to the HRO or Executive
				  Director.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.6 - Theft of Property

Current through June 25, 2024
Employees shall be held responsible to protect, conserve and
				  account for the tools and equipment assigned to, and signed for, by them. In
				  accordance with Mississippi Code Annotated Section
				  29-9-17(2)
				  the Port Authority shall demand swift recovery of the value of equipment
				  assigned when it is missing. The Property Officer shall be responsible for
				  investigating reports of theft of property and the proper completion of
				  incident reports. Police reports shall be filed and reported theft of property
				  shall be conveyed to the Executive Director. Reported theft of property does
				  not relieve the responsible employee from recovery of the value of the missing
				  equipment.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.7 - Code of Ethics

Current through June 25, 2024
The Mississippi State Port Authority Board of Commissioners
				  adopted a Code of Ethics for ALL Mississippi State Port Authority employees. As
				  a public employee, you are responsible for conducting MSPA business solely in
				  the public interest. MSPA, as a State agency, is committed to maintaining the
				  highest level of honest, ethical conduct and public trust. Personal integrity
				  is the cornerstone of this Code. Each employee bears primary responsibility to
				  assure that his/her actions are consistent with the highest degree of ethical
				  conduct. The MSPA Code of Ethics serves as a guideline for conduct and should
				  be reviewed in conjunction with this personnel guide.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.8 - Conflicts of Interest

Current through June 25, 2024
Employees of MSPA should be especially careful to avoid
				  using, or appearing to use, an official position for personal gain, or giving
				  unjustified preferences. All employees must not lose sight of the need for
				  efficient and impartial decisions in the operation of MSPA. No act should be
				  committed which could result in questioning the integrity of MSPA. Employees
				  are not to engage in any activity, in either a private or official capacity,
				  whereby discredit is brought upon the employee nor directly or indirectly upon
				  MSPA. The old adage applies here: "Your business is your business unless it
				  affects my business;" ("my business" meaning MSPA).
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.9 - Safety Is Paramount

Current through June 25, 2024
MSPA recognizes the importance of providing a work place with
				  safe conditions. We ask for employee's help in maintaining a risk-free
				  environment. An employee's example will greatly influence his or her fellow
				  employees. Safety is contagious.
A. All
				employees are asked to adhere strictly to the following common sense safety
				regulations and take all precautions to protect themselves and their fellow
				employees from injury.
1. Employees shall not
				operate equipment unless they thoroughly understand its operation and have been
				certified as a qualified operator.
2. Employees shall report IMMEDIATELY all
				accidents and workplace injuries directly to their supervisor.
3. Employees shall always wear safety
				equipment where required, such as safety shoes, hard hats, safety glasses,
				masks, harness belts, and/or other gear as specified.
4. Employees shall report IMMEDIATELY any and
				all unsafe conditions or safety hazards to their supervisor.
5. Employees shall lift objects with their
				legs and not their back. Employees shall never attempt to lift objects that are
				considered heavy, alone. (in general over 45 lbs.)
6. Employees shall attend safety meetings,
				read and initial all safety materials, and shall read product safety sheets for
				equipment and materials used in the course of their job duties.
7. Employees are encouraged to talk safety to
				their fellow employees.
8.
				Employees are encouraged to think safety for themselves and their fellow
				employees.
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 1 - General Information › Rule 28-305-1.10 - Hiring, Promotion, and Job Assignment Practices

Current through June 25, 2024
All hiring, promotion, and job assignment practices shall be
				  on the basis of performance and qualifications.
A. Unless otherwise directed, when a position
				to be filled at the Mississippi State Port Authority becomes open or a vacancy
				occurs, a job opening notice shall be posted at the Port Authority and
				qualified applicants shall have a specified period to submit an application for
				the position. All job postings for vacant positions shall include the job
				title, duties and responsibilities, and minimum qualifications.
B. In addition to posting of positions within
				the Mississippi State Port Authority, when a position becomes open or a vacancy
				occurs for a position with the Port Authority, an advertisement shall be placed
				in local newspapers of general circulation as a minimum.
C. The interview, test, evaluation, and
				selection procedures of a person to fill the vacancy shall be under the overall
				supervision of the Executive Director, or his designated
				representative.
D. Applicants for
				non-exempt positions at the Mississippi State Port Authority shall be required
				to complete a MSPA employment application. Applicants for exempt positions
				shall submit Resumes, Salary History, and References as specified in the job
				announcement.
E. Except under
				unusual circumstances, a minimum period of fourteen (14) days will be allowed
				after advertising of a position for receipt of applications for the position.
				Applications submitted for a position will be reviewed initially by the
				immediate supervisor over the position for which recruitment is being
				conducted, and then forwarded with recommendations to the manager of the
				department. All job offers shall be reviewed and approved by the Executive
				Director.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.1 - General

Current through June 25, 2024
Examples of work rules are established to insure the safe and
				  orderly operation of MSPA in the day to day performance of its
				  mission.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.2 - Schedule of Work Hours

Current through June 25, 2024
A. Normal work hours for the Mississippi
				State Port Authority are 0800 to 1700 hours, Monday through Friday, with an
				hour meal period. Under normal conditions, each regular employee may be allowed
				to two (2) ten (10) minute rest periods during his or her workday.
B. Supervisors shall be responsible for
				designating the appropriate times for all meal and rest breaks during an
				employee's shift.
C. In order to
				carry out the MSPA mission and to meet specific Port operational necessities,
				and subject to the approval of the Executive Director, supervisors may
				establish "flex-time" schedules for non-exempt employees within their
				operational unit. Prior to implementation, all "flex-time" work schedules shall
				be submitted to and approved by the Executive Director. "Flex-time" scheduling
				is not intended to abrogate the rights of qualifying employees under the Fair
				Labor Standards Act.
D. To the
				extent practical and feasible, non-exempt employees shall be assigned to a
				specific work schedule to be published and posted monthly in advance. Normally,
				all non-exempt employees shall be assigned to a forty (40) hour work week
				schedule.
E. An employee's regular
				work schedule may be modified to meet specific Port operations and emergency
				requirements.
F. Supervisors will
				notify employees of changes to their work schedules as far in advance as
				possible.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.4 - Standards of Conduct

Current through June 25, 2024
A. This section is not intended to create a
				contract between the MSPA and its employees and does not hinder MSPA's right to
				terminate an employee, without notice, for a good reason, a bad reason, or no
				reason at all.
B. All employees are
				expected to be aware of and to comply with all Port Authority guidelines and
				policies. Employees shall conduct themselves in accordance with the following
				guidelines:
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.5 - Attendance

Current through June 25, 2024
A.
				Employees are expected to report to and leave work during the normal work hours
				for the Port Authority or at the time designated by his or her
				supervisor.
B. Employees shall
				arrange planned absences with their supervisor as far in advance as reasonable
				and feasible.
C. Employees shall
				report unexpected lost time as promptly as possible to his or her
				supervisor.
D. Any employee who is
				absent for three successive working days without proper notice shall be
				considered to have resigned his or her position without notice.
E. Each occasion of tardiness shall be
				considered a loss of an equivalent amount of annual leave (or of pay, if no
				annual leave balance exists). Repeated tardiness on the part of any regular
				employee will be grounds for discipline up to and including dismissal.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.6 - Diligence

Current through June 25, 2024
Employees shall apply themselves to their assigned duties
				  during the full work schedule for which they are being
				  compensated.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.7 - Personal Appearance

Current through June 25, 2024
Employees of the MSPA should take pride and have integrity in
				  their professional appearance and employment performances. Standards of dress
				  and grooming should be in compliance with the accepted business practices and
				  safety considerations of our community and industry. Administrative,
				  management, and office personnel are not required to wear a uniform and are
				  expected to dress in a manner conducive to a professional atmosphere. The
				  Executive Director may designate special casual dress work
				  days.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.8 - Work Performance

Current through June 25, 2024
Employees shall meet the performance standards set by their
				  supervisor or MSPA.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.9 - Meal Hour and Breaks

Current through June 25, 2024
Employees shall take their meal hour and breaks as scheduled
				  by their supervisor.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.10 - Sexual Harassment

Current through June 25, 2024
A. MSPA respects each of its employees, and
				will not tolerate any form of sexual harassment in the workplace. Accordingly,
				MSPA will not permit conduct or language that creates an intimidating, hostile,
				or offensive working environment for other employees. This includes, for
				example, repeated offensive or unwelcome sexual flirtations, advances,
				propositions, continual or repeated verbal abuse of a sexual nature, graphic
				commentaries about an individual's body; sexually degrading words used to
				describe an individual; and the display in the workplace of sexually suggestive
				objects or pictures.
B. Sexual
				harassment does not refer to occasional compliments of a socially acceptable
				nature. It refers to behavior which is not welcome, which is personally
				offensive, and which therefore interferes with work effectiveness.
C. MSPA employees are employed and advanced
				on the basis of their performance and qualifications, not on their gender or
				reaction to romantic or sexual advances.
D. Any employee who violates this policy will
				be subject to appropriate discipline, up to and including discharge. Any
				employee who believes he or she is being subjected to sexual harassment or
				other forms of inappropriate conduct should contact his or her supervisor or
				the HRO. If the complaint is against the employee's immediate supervisor, then
				the employee should request a meeting with the supervisor's next higher
				authority. No employee will be retaliated against for bringing sexual
				harassment to the attention of management.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.11 - Uniforms

Current through June 25, 2024
Except for the maintenance and operations departments, there
				  are no specified uniforms for employees of the MSPA. Maintenance and operations
				  employees will be furnished uniforms, and they shall be worn while on the job.
				  There shall be no deviation from the prescribed uniforms unless specifically
				  permitted in writing by the supervisor.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.12 - Safety Equipment and Shoes

Current through June 25, 2024
All safety equipment required by employees in carrying out
				  their duties and responsibilities shall be supplied by the Port Authority.
				  Employees shall strictly adhere to all safety requirements. Safety shoes and
				  equipment (gloves, goggles, masks, hard hats, etc.) will be worn while working
				  in any hard hat area or industrial area within the confines of MSPA. Exceptions
				  will be made in accordance with the Americans with Disabilities Act (ADA) for
				  those employees who are disabled unless the exception would violate a safety
				  rule that is job related and consistent with business necessity. All safety
				  equipment and shoes are considered a personal item and are turned into the Port
				  Authority only when replacement is required. Safety equipment and shoes shall
				  be turned into the Port Authority Safety Officer and he/she shall be
				  responsible for issuing the replacement equipment. Upon termination of
				  employment, all safety equipment and shoes shall be turned in to the Port
				  Authority prior to receiving a final pay check.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.13 - Hard Hat Area and Mechanical Equipment

Current through June 25, 2024
Employees working in any hard hat area or around mechanical
				  equipment will follow these rules:
A.
				No rings will be worn at any time while working with or around moving
				equipment, electricity or batteries.
B. No watch bands or neck chains will be
				worn. Pocket watches are allowed.
C. No long hair will be worn out from under
				the hard hat.
D. Beards will be
				closely cropped - not flowing or hanging down from the face.
E. Articles of clothing must not have
				dangling sleeves, flapping tails or hanging decorations that could be caught in
				machinery.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.14 - Holidays

Current through June 25, 2024
Employees at MSPA currently receive regular pay for ten (10)
				  holidays. All employees shall observe the following designated holidays:
A. New Year's Day (First of
				January)
B. Martin Luther
				King's/Robert E. Lee's Birthday (Third Monday of January)
C. President's Day (Third Monday of February)
				OR Mardi Gras (Tuesday before Ash Wednesday)
D. Good Friday (Friday before
				Easter)
E. Memorial Day (Last
				Monday of May)
F. Independence Day
				(Fourth of July)
G. Labor Day
				(First Monday of September)
H.
				Veterans Day (Eleventh day of November)
I. Thanksgiving (Fourth Thursday of
				November)
J. Christmas Day
				(Twenty-Fifth Day of December)
K.
				NOTE: If any holiday falls on a Saturday or Sunday, then the Executive Director
				shall designate the day to be observed as a legal holiday.
L. The Executive Director may designate other
				days as MSPA holidays that are appointed by the President or Governor for a
				public feast, Thanksgiving, or holiday.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.15 - Probationary Employment and Probationary Period

Current through June 25, 2024
Unless otherwise provided in writing by the Executive
				  Director, employee's initial six (6) months of service with the Port Authority
				  or employee's initial six (6) months of service in a new position at the Port
				  Authority, constitutes a probationary period. This trial period enables
				  employees to become better acquainted with their new job responsibilities and
				  helps them to form a better understanding of the work expected of them. It is
				  an employee's chance to show his or her ability and willingness to do the job.
				  This probationary period is strictly a trial and does not create a contract of
				  employment, nor change the relationship between MSPA and its employees as
				  employment-at-will. Employees may be returned to their previously held position
				  or terminated without notice at any time during their tenure of employment for
				  any reason or no reason at all. Normal disciplinary measures do not apply, and
				  no hearing is required. Successful completion of the probationary period does
				  not alter the employment-at-will relationship between the employee and the
				  MSPA.
A. An employee should never
				hesitate to ask questions or discuss matters with his or her supervisor, if he
				or she is uncertain of duties or does not understand a given task.
B. Probationary periods for exempt managerial
				employees shall be established by the Executive Director and shall be agreed
				upon by the Executive Director and the managerial employee as a condition of
				employment or appointment.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.16 - Performance Appraisals

Current through June 25, 2024
Appraisals of employee performances are used to measure the
				  progress and performance of employees.
A. All appraisals shall be performed on forms
				approved by the Executive Director.
B. An employee's appraisal is his or her
				supervisor's assessment of their performance on the job. Every effort is made
				to ensure its fairness and accuracy. Performance appraisals shall not be
				discussed with other employees who do not have a need to know.
C. Appraisals are administered without regard
				for age, race, sex, religious beliefs, political affiliation, national origin
				or disability status.
D. Appraisal
				frequency can be any time depending on circumstances but normally is scheduled
				as follows:
1. During the third month of the
				probationary period for new hires or employees assigned to new
				positions.
2. During the sixth
				month of the probationary period a probationary employee may be recommended for
				regular status or assignment to regular status in a new position, which would
				not commence until the first day of their seventh month of employment or
				assignment.
3. Appraisals of
				performance for a regular employee shall generally be made annually, prior to
				the end of the fiscal year - June 30th.
4. Department Managers shall review each
				appraisal and comments of employees assigned to their department. All
				appraisals shall be placed in the employee's personnel folder in the Human
				Resources Department. Employees shall sign their appraisal at the time that the
				review is presented to them by their supervisor. An employee's signature
				indicates only that he or she has reviewed the appraisal, not necessarily that
				they agree with it. Employees are encouraged to supplement the appraisal with
				their own comments.
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.17 - Hearings

Current through June 25, 2024
Employees will be provided written notice and opportunity for
				  a hearing in case of any termination or disciplinary suspension without pay,
				  and in case of lay-off or any other action that will have a substantial effect
				  on their compensation. This does not include actions that are voluntary on the
				  part of the employee, actions taken against probationary employees, or
				  suspensions with pay for purposes of investigation or other non-disciplinary
				  reasons. The written notice will include the action proposed, the reasons for
				  taking the action, an explanation of the employee's hearing rights, and the
				  procedures and deadlines that should be followed in claiming those
				  rights.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.18 - Reduction In Force

Current through June 25, 2024
In order to meet changes in technology or economic conditions
				  at the Port, the Mississippi State Port Authority may be required, from time to
				  time, to eliminate positions and to reduce its workforce. No actions involving
				  layoff or action which may affect compensation shall be taken without written
				  notice of same to the employee. Employees impacted by a reduction in force may
				  seek a hearing in accordance with Rule 17 of this Chapter.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.19 - Mississippi Driver's License/Auto Insurance

Current through June 25, 2024
A. All employees
				driving a Mississippi State Port Authority Vehicle, or any other vehicle on
				MSPA business, must have a valid Mississippi State Driver's License. When
				driving a MSPA vehicle, or any other vehicle on MSPA business or onto MSPA
				property, it is the responsibility of all employees to operate that vehicle in
				a safe and sensible manner. The practice of driving defensively should provide
				a safe journey for employees and their passengers.
B. Employees shall immediately report all
				accidents involving MSPA vehicles to their immediate supervisor. The Port's
				Safety Officer shall investigate all accidents and a written incident report
				shall be filed with the Executive Director within five (5) working days of the
				incident.
C. Employees shall
				immediately report all accidents or traffic citations that may result in the
				employee losing his or her driving privileges.
D. Any vehicle driven onto the MSPA premises
				by an employee must be covered by a valid automobile insurance policy.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.20 - Drug Free/Alcohol Free Workplace

Current through June 25, 2024
The Mississippi State Port Authority absolutely prohibits any
				  form of substance abuse by employees while on Port Authority premises or while
				  conducting Mississippi State Port Authority business. For this purpose,
				  substance abuse means use, possession, sale, manufacture, distribution,
				  dispensing, or being under the influence of unauthorized drugs or alcohol on
				  Port Authority premises, in Port Authority vehicles, or while on Mississippi
				  State Port Authority business. Employees may maintain prescription drugs on
				  Mississippi State Port Authority premises provided the drugs have been
				  prescribed by a physician for the person in possession of the drugs. Employees
				  should notify their supervisor concerning the possession of prescription drugs.
				  Provided that an employee is not driving a vehicle, an employee may consume a
				  moderate amount of alcoholic beverages associated with public relations,
				  marketing, or official business activities and events.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.21 - Continuing Education/Training Programs

Current through June 25, 2024
From time to time, the Mississippi State Port Authority will
				  sponsor, promote, or offer continuing education and training programs for
				  employees of MSPA. All education and training programs shall be directly
				  related to furthering and enhancing the overall professionalism of the MSPA
				  staff. Employees may submit applications and requests to the Executive Director
				  to participate in outside education and training assistance. All requests will
				  be reviewed and evaluated based upon the overall benefit the education and
				  training program will have upon the Port Authority and the employee. The
				  Executive Director may approve special tuition assistance and cooperative
				  financial support for continuing education and training programs only if the
				  continuing education and training program will enhance an employee's ability to
				  perform specific job duties and responsibilities.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 2 - Work Rules › Rule 28-305-2.22 - Travel and Expenses

Current through June 25, 2024
A. Employees may be required to travel in the
				performance of assigned duties. When an employee travels on official business,
				the employee is an official representative of MSPA, and the employee's conduct
				and actions reflect upon the image of MSPA.
B. All travel shall be coordinated through
				the Department Travel Coordinators in accordance with State of Mississippi
				Travel Guidelines. All expense reimbursements and/or travel advances shall be
				submitted to the Executive Director and shall be paid in accordance with State
				of Mississippi Travel Guidelines.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 3 - Pay Policy › Rule 28-305-3.1 - Salaries and Wages

Current through June 25, 2024
In association with the budgetary process of the Port
				  Authority, the salary ranges for positions at the Mississippi State Port
				  Authority shall be fixed by the Board of Commissioners based on recommendations
				  of the Executive Director. Salary ranges for MSPA positions shall be
				  established on the basis of salary schedules in effect at other smaller deep
				  water ports and at appropriate City, County, State, and Federal Governmental
				  agencies. All salaries are per annum and are paid biweekly.
The overall administration and setting of salaries for the
				  employees of MSPA shall be under the Executive Director, but shall be
				  consistent with the salary ranges approved and adopted by the Port Commission.
				  The salary of the Executive Director shall be under the control of the Port
				  Commission.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 3 - Pay Policy › Rule 28-305-3.2 - Time Sheets

Current through June 25, 2024
All Employees shall be responsible for reporting on a payroll
				  time sheet provided by the Finance Department. Non-exempt employees will
				  record, regular hours worked, overtime worked and exceptions to the regularly
				  scheduled workday, such as Personal Leave, Sick Leave, or Leave without Pay.
				  Exempt employees will not record hours worked but must include Personal Leave,
				  Sick Leave and Holidays. Each Employee shall sign and attest to the accuracy of
				  the information pertaining to their employment status on the payroll time
				  sheet. The time sheet shall be turned in bi-weekly to the immediate supervisor
				  who will sign, after reviewing for accuracy and completeness.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 3 - Pay Policy › Rule 28-305-3.3 - Calculation of Overtime Pay

Current through June 25, 2024
All time which is worked in excess of the forty (40) hour
				  week shall constitute overtime and shall be paid at one and one-half the
				  employee's regular rate. For purposes of calculating overtime, time not worked
				  such as medical, annual, or holiday leave, shall not be
				  counted.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 3 - Pay Policy › Rule 28-305-3.4 - Working on Holidays

Current through June 25, 2024
Some employees will be required to work on holidays.
				  Non-exempt employees required to work on holidays will be given the choice of
				  compensatory time-off based upon one and one-half times the hours worked on the
				  holiday at a time convenient for them and their supervisor or receiving holiday
				  pay of eight (8) hours at regular compensation in addition to hours worked at
				  their regular rate of pay. In concert with Department of Labor Laws, any
				  overtime that arises from a non-exempt employee working on a holiday must be
				  treated as overtime pay and compensation time cannot be issued. This does not
				  apply to call-outs.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 3 - Pay Policy › Rule 28-305-3.5 - Compensatory Time

Current through June 25, 2024
Compensatory time off shall not be carried over during any
				  fiscal year, and if the compensatory time off is not taken during the fiscal
				  year, then it shall be lost.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 4 - Leave and Benefits › Rule 28-305-4.2 - Military Leave

Current through June 25, 2024
A.
Introduction
. The MSPA offers unpaid military leave in accordance
				with the Uniform Services Employment and Reemployment Rights Act of 1994
				(USERRA). Military leave without pay is granted when an employee is recalled,
				inducted or voluntarily enters the Armed Services.
B.
Leave with Pay
. Employees who
				are members of the Armed Services are entitled to leave with pay up to fifteen
				(15) working days in any one (1) calendar year if they are required to perform
				duties with troops at field services, for instruction, for state service, or
				for annual field training. A copy of the order shall be required by the Port
				Authority.
C.
Leave Without
				Pay
. If an employee uses all of his or her military leave, employees may
				charge off additional days against annual leave or may take authorized leave
				without pay.
D.
Pay During
				Pre-Induction Examination Period
. Employees are also entitled to leave
				with pay for the time required to report and be processed for military
				pre-induction examination.
E.
Enlistment
. Employees are granted a leave of absence without pay
				when they enlist or are drafted into the Armed Services of the United
				States.
F.
Continuation of
				Benefits
. An employee may elect to continue health coverage during the
				military service for up to two (2) years. If the military service is less than
				31 days, the employee's premium contribution will remain unchanged. If the
				military service is for longer than 31 days, then the employee will be required
				to pay the entire premium. An employee may elect to use any available sick pay,
				vacation, and personal time during the military service.
G.
Reinstatement
. An employee on
				military leave who receives an honorable discharge may be entitled to
				reinstatement to his or her position or to a position of like seniority, status
				and pay.
1. Employees reinstated from military
				service may return with the same seniority, and rights and benefits determined
				by seniority, that the employee had on the date his or her military service
				commenced, plus any additional seniority rights and benefits that the employee
				would have attained if he or she had remained continuously employed. Employees
				on military leave will be deemed to be on furlough or leave of absence while
				performing their military service, and their rights and benefits which are not
				determined by seniority will be the same as employees with similar seniority,
				status, and pay who are on leave of absence.
2. An employee's rights to reinstatement and
				benefits when returning from military service are subject to the time limits
				and other limitations which apply under the USERRA. A copy of honorable
				discharge or release papers will be required by the Port Authority.
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 4 - Leave and Benefits › Rule 28-305-4.3 - Administrative Leave - FMLA

Current through June 25, 2024
A.
Introduction
. The MSPA
				provides leave according to the Family and Medical Leave Act of 1993 ("FMLA"),
				which provides for unpaid, job-protected leave to covered employees in certain
				circumstances.
B.
Eligibility
. To qualify for FMLA leave, you must:
(1) have worked for the MSPA for at least 12
				months, though it need not be consecutive;
(2) worked at least 1,250 hours in the last
				12 months; and
(3) be employed at
				a work site that has 50 or more employees within 75 miles. Employees must
				contact the Human Resources Officer for additional information if they believe
				they qualify for leave under this Act.
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 4 - Leave and Benefits › Rule 28-305-4.4 - Sick Leave

Current through June 25, 2024
A.
Generally
. Sick leave is not an entitlement, rather it is a
				privilege and a form of employee insurance. Use of sick leave for any purpose
				other than medical reasons, in effect, constitutes a form of fraud against the
				Port. All employees who are sick shall telephone the Port Authority and report
				that they are sick and will be taking sick leave.
1. Sick leave benefits are available to all
				employees who have completed one (1) month of service.
2. Part-time employees shall accrue major
				medical leave on a pro rata basis.
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 4 - Leave and Benefits › Rule 28-305-4.5 - Authorized Leave of Absence with Pay

Current through June 25, 2024
The Executive Director may grant administrative leave with
				  pay to any employee serving as a witness or juror or party litigant when
				  verified by the Clerk of the Court. Such leave will not be counted as personal
				  leave. Also administrative leave may be granted to employees when the Executive
				  Director determines the following conditions warrant:
A. Extreme weather conditions
B. Event man-made
C. Technological or natural disaster or
				emergency
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 4 - Leave and Benefits › Rule 28-305-4.6 - Maternity Leave

Current through June 25, 2024
Requests for leave for medical disabilities related to
				  pregnancy will be handled on the same basis as requests for leave for
				  disabilities unrelated to pregnancy. Requests for pregnancy leave when the
				  employee is not disabled, and re-quests for leave for child care purposes will
				  be handled on the same basis as requests for personal leave for other reasons,
				  subject to the Family Medical Leave Act.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21
Mississippi Administrative Code › Title 28 - Ports and Airports › Part 305 - Personnel Guidelines, Policies and Procedures › Chapter 4 - Leave and Benefits › Rule 28-305-4.7 - Authorized Leave of Absence Without Pay

Current through June 25, 2024
An employee may be granted a continuous leave of absence
				  without pay not to exceed (12) months without forfeiting previously accumulated
				  continuous employment. If an employee wishes to continue with the insurance
				  coverage while on leave, a reimbursement arrangement must be made prior to
				  starting leave. Any absence from work not otherwise authorized or approved
				  under the Leave Policies of MSPA shall be considered Leave without Pay. Leave
				  of absence without pay for any employee shall not exceed six (6) days in a six
				  month period. Excessive leave without pay shall be considered grounds for
				  dismissal.
Mississippi Code
				  §§
										59-1-1,
				  59-1-9
				  and
				  59-5-21