Indiana Administrative Code › Title 68 - INDIANA GAMING COMMISSION › Article 15 - ACCOUNTING RECORDS AND PROCEDURES › Rule 4 - Chip Inventories › Section 4-2 - Purchase and receipt of chips

Current through July 10, 2024
Authority: IC 4-33-4
Affected: IC 4-33
Sec. 2.
(a) The
				riverboat licensee or riverboat license applicant shall be responsible for
				establishing policies and procedures for the:
(1) purchase;
(2) receipt;
(3) inventory;
(4) storage; and
(5) destruction;
of chips. These policies and procedures must be submitted to
				  and approved by the executive director in accordance with
				  68 IAC 15-1. (b) Procedures for
				  the purchase and receipt of chips shall include, but are not limited to, the
				  following:
(1) Chips shall only be
				purchased from a licensed supplier. The riverboat licensee or riverboat license
				applicant shall be responsible for communicating with licensed suppliers to
				arrange secured shipment and receipt of chips. Shipment shall be made via an
				exclusive courier who shall be required to use sealed doors and implement
				procedures for documenting the stops along the route.
(2) The occupational licensee to whom the
				riverboat licensee has delegated the responsibility of ordering chips shall be
				at least the slot manager or cage manager level, or the equivalent.
(3) The commission shall be notified in
				writing before the delivery of chips. This notification shall include the
				following information:
(A) The date and time
				of the delivery.
(B) The location
				of the delivery.
(C) A detailed
				description of the method and details of the secured shipment that will be used
				to transport the chips.
(D) The
				amount of chips by denomination.
(E) The occupational licensee who authorized
				the order of the chips.
(F) Any
				other information deemed necessary by the executive director or commission to
				ensure compliance with IC 4-33 and this title.
(4) At least two (2) occupational licensees
				from separate departments shall open and count the chips received. An
				enforcement agent shall also be present while the chips are being opened and
				counted.
(5) A:
(A) deviation between the:
(i) actual count of chips received;
				and
(ii) invoice or packing slip
				accompanying the chips; or
(B) defect in the chips;
shall be immediately reported to the executive
				  director.
(6) The
				actual count of chips shall be recorded in a log or ledger. This log or ledger
				must be in a format approved by the commission. The following information
				shall, at a minimum, be included in the log or ledger:
(A) The date of receipt of the chips or
				tokens.
(B) The amount of chips by
				denomination.
(C) Whether the chips
				are value chips or nonvalue chips.
(D) Whether the chips are part of the primary
				or reserve set of chips.
(E) The
				total chip inventory.
(F)
				Signatures of the occupational licensees counting the chips received.
(G) The name of the enforcement agent
				observing the delivery of the chips.
(H) The signature of the occupational
				licensee recording the entry.
(I)
				Any other information deemed necessary by the executive director or the
				commission to ensure compliance with IC 4-33 and this
				title.
(7) If any of the
				chips are to be held in reserve, then those chips shall be stored in a locked
				cabinet separate from the other chips.