Code of Maine Rules › 18 - DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES › 554 - BUREAU OF GENERAL SERVICES › Chapter 155 - RULES FOR DEFINING AN EQUIVALENT BASIS FOR COST COMPARISON BETWEEN STATE EMPLOYEE AND PRIVATE CONTRACTOR PROVISION OF SERVICES › Part Three - APPLICATION AND FORMS › Section 554-155-Three-Two - The Forms

Current through 2024-29, July 17, 2024
Summary:
This section outlines the information
					 required to be collected and suggests a format for the collection,
					 presentation, and analysis of the information.
3.2.1
Bidder Information
A suggested format for use by bidders providing submissions
					 for personal services is shown below as a
Bidder Position Cost
					 Submission.
NOTE: A distinctive font has been used to better present
					 the data to be entered by the
Agency/Department
and
					 the Bidder on the form.
The position(s)
would be
					 identified by the Agency or Department and shown in column titled, "Position
					 Name," together with the
Annualized Hours
for which
					 the services of the position(s) are required (column 2). To allow a proper
					 comparison to the State Employee data, this value would be "2080." Bidders
					 would be required to provide the Hourly Wage, the Annualized Value of Health
					 and Retirement Benefit Costs for the position(s), and the Annualized Prorated
					 Share of Administrative Costs for the position(s). The resulting value(s) for
					 the "Temporary Worker Base Cost
TWBC
" for the position(s)
					 would be computed and entered into the table.
Name of Bidder
1
2
3
4
5
Position Name
Hourly Wage & Value of Benefits
Annualized Hours
Hourly Wage Annualized (1 x 2)
Value of Health & Retirement Benefits
								(Annualized)
Prorated Share of Administrative Costs (Annualized)
TWBC
(3 - 4 + 5)
.. position 1
2080
.. position 2
2080
The actual
Bidder Position Cost Submission
for
					 use by bidders responding to proposals is found on the following page and is
					 available in a paper or electronic form.
State of Maine
Enter Bidder's Name in the Cell Below
Bidder Position Cost
								Submission
Show the Bidder's Name in the box at the
								upper right. It's possible to enter data which will calculate the Temporary
								Worker Base Cost for up to two positions by making entries in each of the
								tables below. See the instructions at the top of each table concerning the
								detailed entries required. Sheet access is limited; most cells are "write
								protected."
Instructions: Make numerical entries as
								dollars per hour to the right of
(1), (4),
and
(6)
in
								the table below and type of name of the position replacing the text "Enter the
								Name of the Position in this Cell @
(8)
." Other cells are "write
								protected."
Element
Amount
Explanatory Notes for Various Entries and Position
								Name
1. Wage and Value of All Benefits Expressed as
								an Hourly Rate
$0.00
Enter the Hourly Wage and the Value of All
								Benefits paid to and on behalf of the Employee including FICA, Insurance, and
								Stipends.
2. Annualized Hours
2080
Enter 2080 for one Full Time
								Equivalent.
3. Annual Value of Wages & Benefits paid
								to Employee
$0.00
The cell formula calculates the Annual Value
								of Wages and Benefits paid to the Employee; otherwise it's the product of the
								values in (1) and (2) of the middle column.
4. Hourly Rate of Benefits paid to the
								Employee
$0.00
Calculate and enter the Hourly Rate for
								Benefits paid to the employee.
5. Annual Value of Benefits paid to Employee
$0.00
The cell formula calculates the Annual Value
								of Benefits paid to the Employee; otherwise it's the product of the values in
								(4) and (2) of the middle column.
6. Hourly Rate of Prorated Share of
								Administrative Costs
$0.00
Calculate and enter the Hourly Rate of the
								Prorated Share of Administrative Costs.
7. Annual Value of Prorated Share of
								Administrative Costs
$0.00
The cell formula calculates the Annual Value
								of the Prorated Share of Administrative Costs; otherwise it's the product of
								the values in (6) and (2) of the middle column.
8. Temporary Worker Base Cost for the position
								named at the right.
$0.00
Enter the Name of the Position in this Cell
Using the values in the middle column, begin with (3), deduct the value
								of (5) and add the value in (7) to calculate the Temporary Worker Base Cost for
								this position.
Instructions: Make numerical entries as
								dollars per hour to the right of
(1), (4),
and
(6)
in
								the table below and type of name of the position replacing the text "Enter the
								Name of the Position in this Cell @
(8)
." Other cells are "write
								protected."
Element
Amount
Explanatory Notes for Various Entries and Position
								Name
1. Wage and Value of All Benefits Expressed as
								an Hourly Rate.
$0.00
Enter the Hourly Wage and the Value of All
								Benefits paid to and on behalf of the Employee including FICA, Insurance, and
								Stipends.
2. Annualized Hours
2080
Enter 2080 for one Full Time
								Equivalent.
3. Annual Value of Wages & Benefits paid
								to Employee
$0.00
The cell formula calculates the Annual Value
								of Wages and Benefits paid to the Employee; otherwise it's the product of the
								values in (1) and (2) of the middle column.
4. Hourly Rate of Benefits paid to the
								Employee.
$0.00
Calculate and enter the Hourly Rate for
								Benefits paid to the employee.
5. Annual Value of Benefits paid to Employee
$0.00
The cell formula calculates the Annual Value
								of Benefits paid to the Employee; otherwise it's the product of the values in
								(4) and (2) of the middle column.
6. Hourly Rate of Prorated Share of
								Administrative Costs.
$0.00
Calculate and enter the Hourly Rate of the
								Prorated Share of Administrative Costs.
7. Annual Value of Prorated Share of
								Administrative Costs
$0.00
The cell formula calculates the Annual Value
								of the Prorated Share of Administrative Costs; otherwise it's the product of
								the values in (6) and (2) of the middle column.
8. Temporary Worker Base Cost for the position
								named at the right.
$0.00
Enter the Name of the Position in this Cell
Using the values in the middle column, begin with (3), deduct the value
								of (5) and add the value in (7) to calculate the Temporary Worker Base Cost for
								this position.
3.2.2
Agency or Department
				  Information
The format for use by Agencies and Departments when
					 initiating proposals for personal services is shown below.
A form must be completed for the position(s) for which
					 personal services are requested, identifying the job duty descriptions and
					 projecting the annual hours by duty. The form is available in a spreadsheet
					 format with cell formulas provided to aid completion.
State of Maine
State Worker Base Cost Development
							 Worksheet and Bid Comparison
Part One. Identifying Job Duties and
							 Projected Annual Hours
Instructions: Show the agency name in the
							 space provided. The Projected Job Duty Descriptions and percentage of time
							 associated with each should be for a position which would be named below. That
							 State Equivalent Classification Name and Total Project Annual Hours must be
							 entered on the Bidders' Proposal Form.
Agency Name
enter the Agency Name
Show Projected Job Duty
							 Descriptions Below (Make up to 6 entries with Corresponding Estimated
Annual Hours per Job Duty
)
Estimated Annual Hours
1 >
2 >
3 >
4 >
5 >
6 >
Position Classification Name
Number
0.00
Make entries in all cells with a
							 distinctive blue colored type face.
Enter the Position Name and Number
							 Above for the Duties Described. Total Projected Annual Hours will be summed and
							 should be the basis for the bidder proposal.
Total Projected Annual Hours
Part Two. Developing the State Worker Base
							 Cost for the Position
This section of the form allows
							 development of the State Worker Base Cost for the position named above. Make
							 entries to the right of the text on lines 1, 2, 3, 6, 7 and 8. The values in
							 boxes 4, 9, 10 and 11 will be entered as a result of cell formulas in the
							 sheet.
1
For the Position Named Above,
							 enter the Fully Burdened Employee Cost at the right . . .
$0.00
2
Enter the cost of all Health Insurance at the
							 right . . .
$0.00
3
Enter the costs associated with Retirement at
							 the right . . .
$0.00
4
Costs of all Health Insurance and
							 Retirement are summed and appear at the right . . .
$0.00
5
The value on line 4 is deducted
							 from the Fully Burdened Employee Cost on line 1
$0.00
6
Show the number of Supervisor FTE's at the
							 right
0.00
The percentage for unemployment costs is
							 an average of the last five years of state experience with the payment carried
							 for 26 weeks. The Layoff Notice Cost is based on the Fully Burdened Employee
							 Cost.
7
Show the number of Employee FTE's supervised
							 at the right
0.00
8
Show the Supervisor's Compensation at the
							 right . . .
$0.00
9
Divide Supervisor by Employee
							 FTE's, then multiply by Compensation & show at the right .
$0.00
10
Enter the Unemployment Costs, calculated
							 elsewhere, in the space at the right . . .
$0.00
0.16%
Show the State Percentage at the left
11
Enter the Layoff Notice Cost, calculated
							 elsewhere, in the space at the right . . .
$0.00
2
Show No. of Weeks in Layoff Notice
							 Period
12
Sum the values on lines 5, 9, 10,
							 and 11 and show the result at the right . . .
$0.00
This value is the
State Worker Base Cost
Part Three. Comparison with Bidder's
							 Amount for this Position
For the bidders participating in the
							 proposal and answering with forms and data, show the name(s) and the associated
							 amount(s) for this position only. The values should be compared to the amount
							 shown on line 12 in Part Two in order to have an indication of the "best value"
							 calculation required in statute.
13a
Enter the Bidder's Name and Amount for this
							 Position at right
Name
TWBC Amount
13b
Enter the Bidder's Name and Amount for this
							 Position at right
Name
TWBC Amount
13c
Enter the Bidder's Name and Amount for this
							 Position at right
Name
TWBC Amount
13d
Enter the Bidder's Name and Amount for this
							 Position at right
Name
TWBC Amount
13e
Enter the Bidder's Name and Amount for this
							 Position at right
Name
TWBC Amount
13f
Enter the Bidder's Name and Amount for this
							 Position at right
Name
TWBC Amount
3.2.3
Advice to Agencies/Departments
				  and Bidders.
The two forms described above are intended to allow
					 determination of "Best Value." Any RFP issued would require submission of the
					 usual and customary sheets and schedules required by the Division of Purchases
					 to describe the actual scope of services for which the proposal is
					 describing.