Iowa Administrative Code › Agency 781 - Treasurer of State › Chapter 2 - Public Records and Fair Information Practices › Rule 781-2.15 - Other Groups of Records Routinely Available for Public Inspection

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes groups of records maintained by the agency
						other than record systems as defined in rule 2.1(17A,22). These records are
						routinely available to the public. However, the agency's files of these records
						may contain confidential information as discussed in rule 2.13(17A,22). In
						addition, the records may contain information about the individuals. Unless
						otherwise designated, the authority for this office to maintain the record is
						provided by Iowa Code chapter 12 and the statutes governing the subject matter
						of the record. All records are stored both on paper and in automated data
						processing systems unless otherwise noted.
(1)
Rule making.
Rule-making
					records may contain information about individuals making written or oral
					comments on proposed rules. This information is collected pursuant to Iowa Code
					section
					17A.4.
					This information is not stored in an automated data processing
					system.
(2)
Council and
					commission records.
Agendas, minutes, and materials presented to the
					Iowa centennial memorial foundation and rates set by the state rate setting
					committee are available from the office of treasurer of state, except those
					records concerning closed sessions which are exempt from disclosure under Iowa
					Code section
					2.15
					or are otherwise confidential by law. Council and commission records contain
					information about people who participate in meetings. This information is
					collected pursuant to Iowa Code section
					21.3.
					This information is not retrieved by individual identifier and is not stored on
					an automated data processing system.
(3)
Publications.
News
					releases, annual reports, project reports, agency newsletters, official
					statements, etc., are available from the office of the treasurer of state.
					Brochures describing various agency programs are available at the office of
					treasurer of state. Agency news releases, project reports, and newsletters may
					contain information about individuals, including agency staff or members of
					agency councils or committees. This information is not retrieved by individual
					identifier and is not stored in an automated data processing system.
(4)
Appeal decisions and advisory
					opinions.
All final orders, decisions and opinions are open to the
					public.
(5)
Published
					materials.
The agency uses many legal and technical publications in
					its work. The public may inspect these publications upon request. Some of these
					materials may be protected by copyright law.
(6)
Policy manuals.
The
					agency employees' manual, containing the policies and procedures for programs
					administered by the agency, is available from the office of treasurer of state.
					Policy manuals do not contain information about individuals.
(7)
Administrative records.
This includes documents concerning budget, property, inventory, purchasing,
					yearly reports, office policies for employees, time sheets, printing and supply
					requisitions.
(8)
Other
					records.
All other records that are not exempted from disclosure by
					law.