Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part III - Payroll › Chapter 11 - State Combined Charitable Campaign (SCCC) Deductions › Section III-1101 - Definitions

Current through Register Vol. 50, No. 6, June 20, 2024
Agency Number
- three digit identifier
				  representing a single agency in the LaGov HCM payroll system which serves as a
				  key for processing and reporting.
Campaign Period
- the period of solicitation
				  by the principal combined fundraising organization when contributions will be
				  obtained for the state combined charitable campaign. The
campaign
				  period
will occur annually in the fall.
Campaign Coordinator
-the state employee
				  designated by the agency/department head to attend coordinator training, secure
				  campaign materials and support from the principal combined fundraising
				  organization, prepare and send communications as required to support the annual
				  campaign at his/her location, arrange for a presentation to employees, turn in
				  pledge forms to the principal combined fundraising organization, maintain
				  confidentiality of pledge information, and complete the campaign evaluation
				  form for their agency.
Charitable Organization
-a volunteer,
				  not-for-profit organization under
				  section
				  501(c)(3) of
				  the
Internal Revenue Code
which provides health or human
				  services to individuals.
Charity List
-a comprehensive listing of
				  charitable organizations approved to be included in the materials prepared for
				  and/or presented in the state combined charitable campaign.
Contribution
-biweekly deduction authorized
				  by an employee during the campaign period.
Data File
- the body of information
				  documented by copies of correspondence between the Office of State Uniform
				  Payroll, the principal combined fundraising organization, departments/agencies,
				  charitable organizations, and state employees relative to employee
				  solicitation, participation, contributions, and service from the principal
				  combined fundraising organization.
Deduction
- any voluntary reduction of net
				  pay under written authority of an employee, which is not required by federal or
				  state statute, or by court ordered action.
Department/Agency
- as referenced herein
				  shall be any one of the major departments of the executive branch of state
				  government or any subdivision thereof as defined under
				  R.S.
				  36:4.
Division of Administration (DOA)
-the
				  Louisiana state agency under the executive department which provides
				  centralized administrative and support services to state agencies as a whole by
				  developing, promoting, and implementing executive policies and legislative
				  mandates
.
Guidelines for Review
- as referenced herein
				  shall mean the set of criteria established for the annual evaluation
				  process.
LaGov Human Capital Management Payroll System (LaGov
				  HCM)
- the statewide system administered by the Division of
				  Administration, Office of State Uniform Payroll to provide uniform payroll
				  services to state agencies.
Memorandum of Understanding (MOU)
- written
				  agreement between the principal combined fundraising organization and the
				  Division of Administration through the Office of State Uniform Payroll to
				  ensure compliance with rules and other necessary requirements in carrying out
				  annual campaigns.
Office of State Uniform Payroll (OSUP)
- the
				  section within the Division of Administration primarily responsible for the
				  administration of the rules governing state employee payroll deductions.
Principal Combined Fundraising Organization (PCFO)
-the organization which conducts and manages an annual campaign among
				  state employees on behalf of participating charitable organizations. The
				  Louisiana Association of United Ways (LAUW) shall serve as the principal
				  combined fundraising organization for the Louisiana State Combined Charitable
				  Campaign.
SED-7
-as referenced herein shall be the
				  standard form, state combined charitable campaign application, required to be
				  submitted with any application.
SED-8
-as referenced herein shall mean the
				  standard state combined charitable campaign deduction authorization form
				  developed by the Division of Administration, Office of State Uniform Payroll
				  used to process employee charitable organization deductions.
State Combined Charitable Campaign (SCCC)
-the annual combined charitable fundraising program established by law
				  to receive and distribute voluntary payroll deduction contributions of state
				  employees paid through the LaGov HCM payroll system. The
state combined
				  charitable campaign
shall be the only authorized payroll deduction
				  charitable fundraising effort among state employees.
Substantial Local Presence
-operations of at
				  least 20 hours per week in Louisiana.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  42:456(A)(3).