Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 1 - INTRODUCTION › Sec2 27-110-1.2 - PUBLIC RECORDS ACT REQUESTS

Current through June 25, 2024
MSPB complies with requests for information under the
				  Mississippi Public Records Act of 1983, Mississippi Code Annotated §§
									25-61-1
et seq.
,
				  according to the following policies:
A. Requests for information under the
				Mississippi Public Records Act of 1983 should be marked "Request for Public
				Records" and must be submitted in writing by U.S. mail or hand delivery to the
				MSPB Executive Director, Mississippi State Personnel Board, 210 East Capitol
				Street, Suite 800, Jackson, MS 39201; submitted via e-mail to
				MSPB.Communications@mspb.ms.gov; or transmitted by facsimile to (601)
				488-2903.
B. Requests should
				describe in reasonable detail the records sought, and, if possible, should
				include a description of the type of records, names, dates, dates of birth,
				social security numbers, job class and county, title of a publication, and
				other information which may aid in locating records.
C. Upon receipt of a request, the MSPB
				Executive Director shall determine whether the records sought are exempt from
				production under the Mississippi Public Records Act, and shall either produce
				or deny production of the records sought within seven (7) working days of the
				receipt of the request. If the MSPB Executive Director is unable to produce a
				public record by the seventh working day after the request is made, the MSPB
				Executive Director shall provide a written explanation to the person making the
				request. The explanation shall state that the records requested will be
				produced and will explain with specificity why the records cannot be produced
				within the seven-day period.
The timeline for production may be extended beyond the seven
				  (7) working days upon mutual agreement of the parties. Unless there is mutual
				  agreement of the parties to extend the timeline, the MSPB Executive Director
				  shall produce the requested records within fourteen (14) working days from the
				  receipt of the original request.
D. If the MSPB Executive Director determines
				that the records requested are exempt or privileged under the law, he or she
				shall deny the request and shall send the person making the request a statement
				of specific reasons for the denial. Such denials shall be kept on file for
				inspection by any person for three years.
Information gained from third parties containing trade
				  secrets or confidential commercial or financial information will not be
				  released until a reasonable time after notice has been sent to the third
				  parties, unless the material is protected by a court order.
Where possible, non-exempt material will be separated from
				  exempt material and only the exempt material will be withheld.
E. The request for information
				should be accompanied by sufficient funds, payable by cashier's check or money
				order to the Mississippi State Personnel Board, to defray the actual costs of
				searching, reviewing, copying and, if applicable, mailing the records. Fees
				charged for the records will not exceed the actual costs, and any overpayment
				will be refunded. Fees shall be collected prior to compliance with the request.
				The fees charged will be according to the following schedule:
Employee time.............
Salary rate plus 17 percent for fringe
Photocopies ...............
$0.13 per page
Automated records search ....
$90.00 setup charge, plus computer time and paper
								cost (Programming time in excess of one hour will be charged at $40.00 per
								hour)
Data acquisition ...........
Actual cost
Other printed materials ......
Actual cost
Mailing ...................
Actual cost
The MSPB Executive Director or designee shall promptly notify
				  the person making the request of the estimated fees if the estimate exceeds the
				  funds accompanying the request. The above schedule of fees will apply even if
				  the search is unproductive.