Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 1 - Administration › Chapter 1 - Policy for Public Access and Use of the William F. Winter Archives and History Building › Rule 16-1-1.4 - General Access

Current through June 25, 2024
A.
Access to
				Public Areas
Public access to the William F. Winter Archives and History
				  Building (Winter Building) will be provided at the first floor North Street
				  entrance during the following hours:
8:00 a.m. - 5:00 p.m., Monday-Friday
8:00 a.m. - 1:00 p.m., Saturday
Advance notice of periodic closures will be posted onsite
				  and on the Department website.
The Winter Building is handicapped accessible with some
				  limitations. No animals are allowed at any time, except those trained as
				  service animals.
Vendors requiring the use of an elevator for deliveries must
				  check in at the loading dock.
B.
Access to Restricted Areas
Certain areas of the Winter Building have public and staff
				  access restrictions. An employee may not allow anyone to use his access card or
				  keys for any reason.
Access to restricted areas is granted by the Archives and
				  Records Services Division director, subject to approval by the Department
				  Director, to employees who, in their normal work routine, have a consistent,
				  recurring need for access.
Access for non-employees to restricted areas is granted by
				  the Archives and Records Services Division director, subject to approval by the
				  Department Director. Each non-employee must be accompanied by the Winter
				  Building Director of Operations or other authorized employee at all times and
				  must register with the Director of Operations prior to entry in restricted
				  areas. The accompanying employee must also register with the Winter Building
				  Director of Operations as the authorized escort.
Access to the two third floor terrace areas is restricted to
				  Department-sponsored functions as approved by the Board of Trustees.
C.
Reading Rooms
Access to the Reading Rooms for the public and MDAH staff,
				  other than Archives and Records Services Division staff, is through the lobby
				  entrance. A Reading Room Identification Card is required for entrance.
A Reading Room Identification Card application must be
				  completed prior to the issuance of the card.
D.
Parking
A free parking lot for visitors is located on North Street.
				  Handicapped parking is available on the southern end of this lot.
E.
Food and Drink
Food and drink of any kind is allowed only in designated
				  areas of the building.
1. First Floor:
a. Lobby: Food and drink are allowed in the
				lobby. The Department Director must approve the use of catered food and
				drink.
b. Vending Room:
				Coin-operated drink and snack machines are available in the vending room as a
				courtesy to the public. The Department does not own or operate these machines;
				therefore, we do not provide refunds or address operational problems. Contact
				numbers for refunds or other problems are posted on the machines.
c. Lobby Buffet: The lobby buffet is
				available for refreshment and light meal service for meetings held in the
				Winter Building.
d. Computer Class
				Room: Food and drink are not allowed in this room.
e. Orientation Room: If archival materials
				are present in the room, no food or drink is allowed in the room.
f. Lobby Conference Room: If archival
				materials are present in the room, no food or drink is allowed in the
				room.