Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 10 - MDRS VOCATIONAL REHABILITATION PROGRAM POLICY MANUAL › Sec2 32-10-2-2 - Service Record › Section 32-10-2-2.3 - Required Documentation

Current through June 25, 2024
To the degree applicable, each service record will contain the following documentation13 :
1. If an applicant has been determined to be
				an eligible individual, documentation supporting that determination. 
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2. If an applicant or eligible individual
				receiving services under an IPE has been determined to be ineligible,
				documentation supporting that determination. 
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3. Documentation that describes the
				justification for closing an applicant's or eligible individual's record of
				services if that closure is based on reasons other than ineligibility. 
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4. If an individual has been determined to be
				an individual with a significant disability or an individual with a most
				significant disability, documentation supporting that determination.
5. If an individual with a significant
				disability requires an exploration of abilities, capabilities, and capacity to
				perform in realistic work situations through the use of trial work experiences
				to determine whether the individual is an eligible individual, documentation
				supporting the need for, and the plan relating to, that exploration and
				documentation regarding the periodic assessments carried out during the trial
				work experiences. 
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6. The IPE and any amendments to the IPE. 
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7. Documentation describing the extent to
				which the applicant or eligible individual exercised informed choice regarding
				the provision of assessment services and the extent to which the eligible
				individual exercised informed choice in the development of the IPE with respect
				to the selection of the specific employment outcome, the specific VR services
				needed to achieve the employment outcome, the entity to provide the services,
				the employment setting, the settings in which the services will be provided,
				and the methods to procure the services.
8. In the event that an individual's IPE
				provides for VR services in a non-integrated setting, a justification to
				support the need for the non-integrated setting.
9. In the event that an individual obtains
				competitive employment, verification that the individual is compensated at or
				above the minimum way and that the individual's wage and level of benefits are
				not less than that customarily paid by the employer for the same or similar
				work performed by non-disabled individuals. 
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10. Documentation of semi-annual and annual
				reviews must be in the service record when an individual:
* Achieves an employment outcome and is compensated in
				  accordance with section 14(c) of the Fair Labor Standards Act;
* Is closed in extended employment because he/she was unable
				  to achieve competitive integrated employment, or
* Made an informed choice to remain in extended
				  employment.
This documentation must include input from the individual,
				  and if appropriate, the individual's representative. 
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11. Documentation concerning any action or
				decision resulting from a request by an individual for a review of
				determinations made by OVR/OVRB/OBD
				personnel.21
12. In the event that an applicant or
				eligible individual requests that documentation in the record of services be
				amended and the documentation is not amended, documentation of the
				request.22
13. In the event an individual is referred to
				another program through the OVR/OVRB/OBD information and referral system,
				including other components of the statewide workforce development system,
				documentation on the nature and scope of services provided to the individual
				and on the referral itself.23
14. In the event an individual's record of
				service is closed as achieved an employment outcome, documentation that
				demonstrates the services provided under the individual's IPE contributed to
				the achievement.
15. In the event
				an individual's record of service is closed as achieved an employment outcome,
				documentation must also show24 :
* The individual achieved the employment outcome described in
				  his/her IPE.
* The individual maintained employment for not less than 90
				  days, achieved stability, and is determined to no longer require VR
				  services.
* The individual and his/her qualified rehabilitation
				  counselor, in the employ of MDRS, agree the employment outcome is satisfactory
				  and the individual is performing well on the job.
* The individual is informed, through appropriate modes of
				  communication, of the availability of Post-Employment Services (PES).
Counselors will follow established procedures to ensure that each file contains source documentation for required elements of federal reporting to ensure accuracy, validity and reliability of information reported.25