Code of Maine Rules › 01 - DEPARTMENT OF AGRICULTURE, CONSERVATION AND FORESTRY › 670 - BUREAU OF PARKS AND LANDS › Chapter 18 - ATV MUNICIPAL/COUNTY GRANT-IN-AID PROGRAM › Section 670-18-II - REIMBURSEMENT

Current through 2024-29, July 17, 2024
A request for reimbursement can be submitted on a monthly
				  basis or at the end of the season, whichever best suitsthe municipality/county
				  best. We prefer that they be submitted monthly because we can conduct our
				  review much more quickly at the end of each month than if submitted for an
				  entire season. It is also an advantage to the municipality if the requests are
				  submitted monthly because they will only have to have their portion of the
				  money in a fund rather than the entire amount in order to pay the bills. In any
				  event, THE FINAL REIMBURSEMENT REQUEST MUST BE SUBMITTED NO LATER THAN NOVEMBER
				  30TH of the year in which the project was operational. Reimbursement
				  requeststhat are POSTMARKED after November 30th will forfeit state
				  reimbursement.
Requests containing items not preapproved on the Project
				  Description or by letter, will loose reimbursement by the State for those
				  items. The method of filing for reimbursement is as follows:
(1) One copy of the Request for Reimbursement
				completed as per the terms of the grant. A sample is provided in the packet for
				your reference.
(2) Copies of all
				receipts substantiating payment of expenditures reported or a copy of the town
				warrant on which the payment was made or an invoice marked paid. (See sample
				enclosed). Worksheets are not invoices or receipts.
(3) A worksheet must be used by the project
				director as work is performed or purchases made and a copy of that must be
				forwarded with the reimbursement request. This should describe briefly where
				the work is done by site location or trail number.
(4) The reimbursement request must be signed
				by the person to whom themunicipality/county gave the authority to submit the
				application requesting financial assistance. (See Project Certification).
Upon receipt of the reimbursement request, it will be
				  reviewed by the ATV Program, Bureau of Parks & Lands, to ensure compliance
				  with the terms of the grant and if so, reimbursement will be made on basis of
				  the previously approved percentage of the cost for the work performed during
				  the dates covered by the reimbursement request. All expenses incurred during
				  the period covered should be included on the appropriate request for
				  reimbursement and not carried over to a later request.
ATV TRAIL DESIGN AND CONSTRUCTION
				  GUIDELINES
1.
ATV
				Trails
(a) The minimum trail width
				should be 5 feet unless where otherwise specifically exempted.
(b) Brush will be cleared from an area at
				least 1 foot outside the trail edge.
(c) A height of not less than 7 feet above
				the trail will be cleared of brush.
(d) Sustained grades and slopes will be a
				maximum of 30%. Grades of less than this are preferred to prevent problems
				caused by erosion.
(e) All signs
				will be of the same design as that which is approved and used by the Bureau of
				Parks & Lands. (Signs may be available from Parks & Lands upon
				request).