Missouri Code of State Regulations › Title 19 - DEPARTMENT OF HEALTH AND SENIOR SERVICES › Division 100 - Division of Cannabis Regulation › Chapter 1 - Marijuana › Section 19 CSR 100-1.130 - Inventory Control and Seed-to-Sale Tracking

Current through Register Vol. 49, No. 14, July 15, 2024
PURPOSE: Under Article XIV, Sections 1 and 2 of the
				  Missouri Constitution, the Department of Health and Senior Services has the
				  authority to regulate and control medical and marijuana licensees. This rule
				  explains what regulations apply to medical and marijuana facility inventory
				  control systems and procedures as well as to certification and operations of
				  seed-to-sale tracking systems.
(1) Inventory control systems and procedures.
				All licensees shall implement inventory control systems and procedures as
				follows:
(A) Each licensee shall designate,
				in writing, a facility agent who is generally responsible for the inventory
				control systems and procedures for that facility;
(B) Licensees shall maintain all records
				required by this section for at least five (5) years;
(C) All weighing and measuring of marijuana
				product and marijuana waste required by this rule must be conducted with a
				National Type Evaluation Program (NTEP) approved scale, which shall be
				recalibrated by a certified entity at least yearly.
1. Scales shall be tested and approved in
				accordance with the requirements in Chapter 413, RSMo, prior to being placed
				into service.
2. Facility agents
				shall inspect and log the inspection of each scale to verify it is clean and
				reading accurately at least once a month and each time the scale is
				moved.
3. Scale inspection logs
				shall indicate the date, method of accuracy verification, and by whom the
				accuracy is verified.
4. The
				licensee's scale shall be designed for the type of weighing or measuring needed
				for the licensee's facility type;
(D) Each licensee shall use the state-wide
				track and trace system as its system of record to track marijuana product from
				seed or immature plant stage until the marijuana product is either purchased by
				a consumer, qualifying patient, or primary caregiver; expended during testing;
				or destroyed;
(E) All marijuana
				product in a medical or marijuana facility must be traceable in the statewide
				track and trace system at all times.
1. All
				immature plants at least eight (8) inches tall or eight (8) inches wide shall
				be tagged with traceability information.
2. All packaged marijuana product shall bear
				a tag with traceability information.
3. Licensees shall place a new package tag on
				marijuana product any time-
A. A marijuana
				product changes product category; or
B. The marijuana product is incorporated into
				a different marijuana product;
(F) Licensees must enter into the statewide
				track and trace system each day's beginning inventory, harvests, acquisitions,
				sales, disbursements, remediations, disposals, transfers, deliveries, ending
				inventory, and any other data necessary to complete the inventory control
				records in the statewide track and trace system. Records will not be considered
				complete unless all available fields for a particular action are completed,
				including the identity of the facility agent making the record;
(G) Discrepancies in marijuana product
				inventory records shall not be corrected by entering an inventory adjustment
				without first being documented, investigated by management personnel, and
				reported to the department within twenty-four (24) hours of discovering the
				discrepancy. A discrepancy is a situation where the marijuana product may not
				be accounted for physically or in the state-wide track and trace system;
(H) If a licensee identifies a
				reduction in the amount of marijuana product in the inventory of the facility
				due to suspected criminal activity by a facility agent, the licensee shall
				report the facility agent to the department and to the appropriate law
				enforcement agencies within twenty-four (24) hours of discovering the suspected
				criminal activity;
(I) Licensees
				must provide to the department a monthly physical inventory report that
				includes all adjustments and adjustment reasons and that demonstrates the
				physical inventory reconciles with the inventory recorded in the statewide
				track and trace system;
(J)
				Cultivation licensees must-
1. Report in the
				state-wide track and trace system all seeds and all plants of any size;
				and
2. Report in the state-wide
				track and trace system, by plant or location-
A. All pesticides, herbicides, fertilizers,
				and other agricultural chemicals applied to marijuana plants and growing medium
				during production and processing at its facility; and
B. All ingredients contained in each
				pesticide, herbicide, fertilizer, and other agricultural chemical applied to
				the marijuana plants and growing medium during production and processing at its
				facility.
(K)
				Manufacturing licensees shall-
1. Establish
				and maintain a perpetual inventory system that documents the flow of all
				non-marijuana materials through the manufacturing process;
2. Establish procedures to reconcile the raw
				marijuana material with the finished product on the basis of each process
				lot;
3. Record in the state-wide
				track and trace system all active and inactive ingredients in each final
				manufactured product; and
4. Record
				in the state-wide track and trace system the serving or, in the case of medical
				marijuana product, dosage amounts for each final manufactured
				product.
(L) Dispensary
				licensees shall be responsible for ensuring that every amount of marijuana
				product sold or disbursed to a consumer, qualifying patient, or primary
				caregiver is immediately recorded in the state-wide track and trace system.
				Amounts of marijuana product shall be recorded-
1. For dried, unprocessed marijuana and
				prerolls, in grams;
2. For
				concentrates and infused prerolls, in grams; or
3. For infused products, by milligrams of
				THC;
(M) All licensees
				must ensure the accuracy of information entered into the state-wide track and
				trace system on a daily basis.
1. An error
				occurs when information is recorded incorrectly into the state-wide track and
				trace system, but the marijuana product can be accounted for.
2. Errors identified within the system must
				be immediately corrected. All corrections should be accompanied with a detailed
				note in the system clearly outlining the error that occurred and the corrective
				action taken.
3. Errors involving
				consumer and patient allotments must be reported to the department and
				corrected in the state-wide track and trace system within twenty-four (24)
				hours of being identified;
(N) In order to facilitate the use of the
				state-wide track and trace system, facilities may also employ a
				department-certified seed-to-sale tracking system that integrates with the
				statewide track and trace system; and
(O) In case of seed-to-sale system failure or
				loss of connection between the seed-to-sale system and the state-wide track and
				trace system, a licensee must cease performing all actions that are required to
				be tracked.
1. Upon system restoration, the
				licensee must confirm all inventory and tracking information is accurately
				reflected in the state-wide track and trace system.
2. Any such system failure or loss of
				connection must be reported to the department within three (3) hours of
				identifying the seed-to-sale system failure or loss of connection between the
				seed-to-sale system and the state-wide track and trace system.