Indiana Administrative Code › Title 240 - STATE POLICE DEPARTMENT › Article 5 - COMMUNICATION SYSTEMS › Rule 1 - Indiana Data and Communications System-Policy › Section 1-1 - General policy; restrictions on use

Current through July 10, 2024
Authority: IC 10-11-2-10; IC 10-13-2-9; IC 10-13-2-10
Affected: IC 10-13-2-3; IC 10-13-2-4
Sec. 1.
(a) A
				committee appointed by the superintendent of the Indiana state police, for the
				purpose of managing and controlling the Indiana data and communications system,
				hereinafter called "IDACS", has the responsibility for the management of the
				statewide system network as imposed by this article and as directed by the
				superintendent of state police. The committee chairman shall be selected by the
				superintendent. The chairman shall report activities of the committee to the
				superintendent for review and approval. To assure the proper operation of the
				system, the standards, procedures, formats, and criteria as set forth herein
				shall be strictly adhered to. In this respect, as in system security, the IDACS
				terminal agency shall not only follow the rules set forth, but shall also
				ensure that agencies they are servicing do the same.
(b) Accuracy is essential as is promptness in
				entering, modifying, locating, or clearing records in the system. Each record
				on file is identified with the agency originating that record, and that agency
				alone is responsible for the accuracy, completeness, and correct status of that
				record at all times. IDACS cannot assume responsibility for the accuracy of any
				records entered by any agency.
(c)
				The IDACS provides information for decision making, by investigators and
				patrolmen. The information furnished through IDACS shall be evaluated with
				other facts known to the officer and investigators at the scene. IDACS is an
				information tool. It is no substitute for professional police
				judgment.
(d) When an agency
				receives a positive response (wanted notice) from IDACS or NCIC, an immediate
				follow-up confirmation request with the agency that originated the record in
				the system is necessary before any enforcement action is taken. Likewise, the
				originating agency has an obligation to supply a substantive response within
				ten (10) minutes to the inquiring agency. This response shall include a
				confirmation or denial of the wanted notice or the length of time it will take
				to respond.
(e) IDACS is primarily
				a system for law enforcement/criminal justice users, and as such only data
				related to law enforcement/criminal justice shall be transacted by the system.
				Information furnished through the system shall be restricted to the use of
				authorized law enforcement/criminal justice agencies, or those authorized
				noncriminal justice agencies performing criminal justice responsibilities, and
				shall not be sold, transmitted, or disseminated to any noncriminal justice
				agency or person unless authorized by the state police superintendent. Such
				authorization for dissemination can occur when it has been determined that to
				do so would be in the best interest of the law enforcement/criminal justice
				community.