Iowa Administrative Code › Agency 567 - Environmental Protection Commission › Title VIII - Solid Waste Management and Disposal › Chapter 111 - Annual Reports of Solid Waste Environmental Management Systems › Rule 567-111.6 - Contents of Annual Reports

Current through Register Vol. 47, No. 3, July 24, 2024
The following elements shall be included in the annual
				  report.
(1)
Executive
				summary.
The executive summary shall include an overview of the
				environmental improvements and benefits achieved during the past year as
				related to the system's objectives and targets. This summary would be similar
				to what is presented for management review.
(2)
Environmental policy
				statement.
The annual report shall include a copy of the planning or
				service area's environmental policy statement and the date it was last reviewed
				and, if appropriate, revised. A copy of the communication procedure or other
				documents describing how the environmental policy statement has been conveyed
				to staff, management, and other individuals having a formal role in the
				implementation of the EMS shall also be included.
(3)
Aspects and impacts.
The
				annual report shall identify and evaluate the actual or potential significant
				aspects and impacts to the environment, whether adverse or beneficial, from the
				planning or service area's activities, services and facilities. A description
				of the significant impacts to the environment that have been determined and the
				methodology used for this determination shall be included. Any changes that
				occurred or may occur in the near future that are likely to affect the
				identified impacts in the coming year shall be described. Such changes may
				include, but are not limited to, the closure or opening of facilities, other
				changes to the EMS's fenceline, the initiation of major new programs, and the
				discontinuation of a major service.
(4)
Legal and other
				requirements.
The annual report shall list the legal requirements for
				the planning or service area's operations and facilities included in its EMS
				fenceline, including but not limited to, relevant environmental laws,
				regulations and permits, and worker health and safety regulations. A process
				for tracking any changes in these requirements shall be described. A brief
				summary of the planning area's regulatory compliance performance for the
				previous year, including a listing of recurring or significant violations
				related to the identified legal requirements and how they were or are being
				resolved, shall be included.
(5)
Objectives and targets.
The annual report shall describe the
				objective(s) relevant to each of the six plan components and the targets
				established for achieving the objective(s).
(6)
Action plan.
The annual
				report shall provide a plan that describes the actions necessary to achieve the
				objectives and targets. The plan includes the identification of specific tasks,
				timelines for completion of each step in the plan, and a schedule for
				periodically reviewing and updating, as conditions dictate, the objectives and
				targets.
(7)
Roles and
				responsibilities.
The annual report shall include identification and
				documentation of individuals and organizations responsible for specific tasks
				to carry out the objectives.
(8)
Communication and training.
The annual report shall describe
				the processes that have been established for internal and external
				communication.
a. External communication
				includes reaching out to those groups and organizations that have been
				identified as having an interest, stake, or role in the planning or service
				area's ongoing EMS program. There shall also be procedures for receiving and
				responding to relevant communication from external interested
				parties.
b. Internal communication
				is directed to individuals, organizations and entities that have a role or
				responsibility within the action plan. Internal communication includes a
				process to ensure that all responsible parties are familiar with the EMS and
				have the training necessary to capably execute their roles. A description of
				the training provided to responsible parties shall be included.