Mississippi Administrative Code › Title 33 - Public Health - Local Governments And Rural Water Systems Improvements Board › Part 1 - Drinking Water Systems Emergency Loan Fund Program Regulations › Chapter 3 - Project Requirements › Subchapter 1 - Application for DWSELF Loan › Rule 33-1-3.1.3 - Contents of Application

Current through June 25, 2024
All documents listed below must be complete and approvable
					 when submitted to the Department staff:
1. An original and one copy of the DWSELF
				  loan application must be submitted to the Department staff. When forms are
				  provided by the Department staff these forms must be used, and these forms may
				  not be altered. The DWSELF loan application may request assistance only for
				  costs that are allowable in accordance with Appendix A of this regulation, and
				  may include a construction contingency, as determined by the Department staff,
				  in the project budget. The application must include in the Project Cost
				  Breakdown any administration fee charged to the loan recipient by the
				  Department. A complete application must conform to this regulation, including
				  all Appendices, and must include the following:
a. A complete DWSELF loan application form,
				  which includes the amounts requested for construction/repairs, equipment,
				  supplies, land/easements, testing contracts, contingency, contracts for
				  planning, design, land acquisition, engineering services during
				  construction/repairs and administration fees required by the Board.
b. A certified copy of a resolution by the
				  loan applicant's governing body which:
i.
				  declares an emergency, which meets the definition of an emergency as defined in
				  Section I.C.(14) of this regulation, exists;
ii. agrees to implement, prior to final
				  disbursement of DWSELF funds, a per connection surcharge, over and above all
				  existing user charges, adequate to completely cover repayment of the DWSELF
				  loan;
iii. commits the loan
				  recipient's authorized representative to meet with the Department staff, prior
				  to final disbursement of DWSELF funds, to discuss the results of the drinking
				  water system viability/financial capability analysis to insure future
				  operational/managerial capabilities and commits to implement the
				  recommendations approved by the Department;
iv. authorizes the submission of the
				  application; and
v. designates an
				  individual or office to make application for assistance and to sign documents
				  required to undertake and complete the project, on behalf of the
				  applicant.
c. A clear
				  description from the certified operator or registered engineer or other
				  qualified personnel (i.e. well contractor, equipment representative,
				  electrician, etc.) explaining the circumstances leading up to this
				  emergency.
d. A registered
				  engineer's (City/County Engineer or consulting engineer) or other qualified
				  personnel's recommended course of action and estimated costs to remedy the
				  emergency. If such project must be designed by a registered engineer in
				  accordance with State Law and the Rules and Regulations of the Mississippi
				  State Board of Registration for Professional Engineers and Land Surveyors, the
				  report must include the seal of the professional engineer who prepared the
				  report.
e. Registered engineer's
				  plans, specifications and contract documents, if applicable, and/or contracts
				  for repairs/equipment/supplies needed to meet the emergency.
f. A copy of contracts for all eligible
				  engineering, observation, architectural, administrative, and legal services
				  included in the DWSELF loan application, if applicable. All procurement actions
				  related to the DWSELF Loan project must comply with state law and Appendix B of
				  this regulation.
g. A procurement
				  certification from the Loan Applicant and the loan applicant's legal counsel,
				  stating that all procurement actions related to the DWSELF loan project have
				  been, and will be, in compliance with State law and Appendix B of this
				  regulation.
h. A draft user charge
				  system and ordinance/corporate resolution. The user charge system must
				  establish a surcharge over and above any existing user charges to the system's
				  customers in an amount necessary to meet the repayment schedule established in
				  the DWSELF loan agreement. The ordinance/corporate resolution enacting this
				  user charge system must be enacted prior to final disbursement of DWSELF loan
				  funds and by the date established in the DWSELF loan agreement.