Iowa Administrative Code › Agency 681 - Regents Board › Chapter 17 - Public Records and Fair Information Practices › Rule 681-17.15 - Other Groups of Records

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes groups of records maintained by the agency
				other than record systems as defined in rule 17.1(22). These records are
				routinely available to the public. However, the agency's files of these records
				may contain confidential information. In addition, some records may contain
				information about individuals. All records are stored both on paper and in
				automated data processing systems unless otherwise noted.
(1) Rule making. Rule-making records may
			 contain information about individuals making written or oral comments on
			 proposed rules. This information is collected pursuant to Iowa Code section
			 17A.4.
			 This information is not stored in an automated data processing
			 system.
(2) Board records. Agendas,
			 minutes, and materials presented to the state board of regents are available
			 from the office of the state board of regents, except those records concerning
			 closed sessions which are confidential under Iowa Code section
			 21.5(4)
			  and other provisions of law. Board records
			 contain information about people who participate in meetings. This information
			 is collected pursuant to Iowa Code section
			 21.3.
			 This information is not stored on an automated data processing
			 system.
(3) Publications. News
			 releases, annual reports, project reports, agency newsletters, etc., are
			 available through the institutions' offices for public information. Brochures
			 describing various agency programs are available at local offices of the
			 agency.
Agency news releases, project reports, and newsletters may
				contain information about individuals, including agency staff or members of
				agency councils or committees.
(4) Statistical reports. Periodic reports for
			 various agency programs are available through the institutions' office for
			 public information.
(5) Grants.
			 Records on persons receiving grants are available through the institutions'
			 offices for public information. The records may contain information about
			 employees of a grantee.
(6)
			 Published materials. The agency uses many legal and technical publications in
			 its work. The public may inspect these publications upon request. Some of these
			 materials may be protected by copyright law.
(7) Policy manuals. The agency employees'
			 manual, containing the policies and procedures for programs administered by the
			 agency, is available in every office of the agency. Policy manuals do not
			 contain information about individuals.
(8) All other records that are not exempted
			 from disclosure by law. The agency maintains a variety of records which do not
			 generally contain information pertaining to named individuals.
(9) All other records that are not exempted
			 from disclosure by law.
(10) All
			 data processing systems used by the agency permit the comparison of personally
			 identifiable information in one record system with personally identifiable
			 information in another record system.