reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 8 - FINANCIAL ACCOUNTABILITY › Section 32-21-8-8.0 - Financial Accountability Policy Statement

Current through June 25, 2024
The Mississippi Department of Rehabilitation Services is committed to ensuring all funds are handled using sound financial management and proper accounting practices. These practices should facilitate the goals and objectives of the program. Only those funds necessary for diagnostic, evaluation and other services, which lead to the attainment of a vocational goal, should be expended.
Authorizations and expenditures for services will be made in accordance with all applicable Agency fee schedules; Agency operating agreements and contracts; State contract rates; vendor's usual and customary charges; and state/federal laws, regulations, policies, and procedures. Rates of payment for services provided in agency-operated facilities shall be determined by the Agency's facility cost reporting system.
Documentation supporting the decision to obligate funds, change amounts obligated, and recommended payment must be present in the case file.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 8 - FINANCIAL ACCOUNTABILITY › Section 32-21-8-8.1 - Financial Needs Tests / Comparable Services and Benefits

Current through June 25, 2024
MDRS chooses to consider the financial need of clients or applicants who are receiving services through Trial Work Experiences or during an Extended Evaluation for purposes of determining the extent of their participation in the costs of vocational rehabilitation services, other than those services identified below. The
OVR/OVRB Resource Guide
explains the method for determining the financial need of an eligible individual; and specifies the types of vocational rehabilitation services for which MDRS has established a financial needs test;
Policies are applied uniformly to all individuals in similar circumstances. Policies do not require different levels of need for different geographic regions in the State, and policies ensure that the level of an individual's participation in the cost of vocational rehabilitation services is:
1. reasonable;
2. based on the individual's financial need,
				including consideration of any disability-related expenses paid by the
				individual; and,
3. not so high as
				to effectively deny the individual a necessary service.
MDRS does not apply a financial needs test, or require the
				  financial participation of the individual as a condition for furnishing the
				  following vocational rehabilitation services:
1. assessment for determining eligibility and
				priority for services, except those non-assessment services that are provided
				to an individual with a significant disability during either an exploration of
				the individual's abilities, capabilities, and capacity to perform in work
				situations through the use of Trial Work Experiences or an Extended Evaluation;
a. assessment for determining vocational
				rehabilitation needs;
b. vocational
				rehabilitation counseling and guidance;
c. referral and other services;
d. interpreter services;
e. reader services;
f. job-related services;
g. personal assistance services; or
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 8 - FINANCIAL ACCOUNTABILITY › Section 32-21-8-8.2 - Fee Schedule

Current through June 25, 2024
The Agency has established a Fee Schedule that represents the Department's "
maximum allowable fee
" for medical services, equipment, supplies, and the like. The Fee Schedule Manual offers guidelines on authorizing for these types of services and must be adhered to when the Agency is providing these services.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 8 - FINANCIAL ACCOUNTABILITY › Section 32-21-8-8.3 - State Vendor Contracts

Current through June 25, 2024
The State of Mississippi enters into contracts with vendors for certain goods and services on an annual basis. When State contracts are in effect, these items must be obtained from the vendor indicated on the contract. No bids are required.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 8 - FINANCIAL ACCOUNTABILITY › Section 32-21-8-8.4 - State Purchasing Regulations

Current through June 25, 2024
Items not covered by the Agency Fee Schedule or a State Contract are subject to the Mississippi Public Purchases law. This law requires the following for all client service purchases authorized by the counselor:
1. Purchases of $5,000.00
				or under, exclusive of freight or shipping charges, may be authorized to any
				vendor with no bids or approval required (except for Computer
				/telecommunication related purchases).
2. Purchases over $5,000.00, but not in
				excess of $25,000.00, exclusive of freight or shipping charges, require at
				least two written quotes or certification that the vendor is a single source*.
				The Request for Purchase form (DRS-FIN 1) or client authorization and quotes or
				certification are to be submitted to the District Manager. Purchases will be
				made from the lowest and best overall quote that meets the specifications. DO
				NOT ISSUE AUTHORIZATIONS UNTIL NOTIFIED OF APPROVAL. After receiving written
				approval, the Authorization and Statement of Account may be issued. A copy of
				the approval document and quotes must be attached to the Statement of Account
				when submitted to the Finance Office for payment.
*
Single source vendor considerations
- Do
				  other companies make similar commodities that will do the same job or meet the
				  same goals? If so, why is this commodity unique from all others? What can it do
				  that the others can't? Is there a copyright or patent on this commodity? Will
				  the company write a letter certifying this to be true? Are there distributors
				  outside of Mississippi or will the manufacturer give you a quote?
3. For purchases over $25,000.00,
				exclusive of freight and shipping charges, you must send the specifications for
				the items being purchased or construction projects being proposed to the
				District Manager, who will then submit the request to the Finance Office. (See
Section 6.2.7
of the
OVR/OVRB Resource Guide
for requirements for AT related purchases). IT IS UNLAWFUL TO SPLIT A PURCHASE
				TO CIRCUMVENT THE REQUIREMENTS FOR ADVERTISING. The Finance Office will arrange
				for the advertising in the newspaper, provide guidance in obtaining the bids,
				and obtain approval from the Bureau of Purchasing (P-1). Purchases will be made
				from the lowest and best overall bidder that meets the specifications.
				AUTHORIZATIONS SHOULD NOT BE ISSUED UNTIL NOTIFICATION IS RECEIVED.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 8 - FINANCIAL ACCOUNTABILITY › Section 32-21-8-8.5 - Purchase of Computer/Telecommunication Equipment and/or Services

Current through June 25, 2024
The Mississippi Department of Information Technology Services (ITS) governs the acquisition of any computer/telecommunications equipment, word processing equipment, computer software, or computer/telecommunications services. Requests for purchase of any of the above for clients, regardless of cost, must be sent to the District Manager, prior to submission to the Agency's Office of Management Information Services (MIS). Approval from MIS must be secured before further action is taken.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 8 - FINANCIAL ACCOUNTABILITY › Section 32-21-8-8.6 - Purchase of Drugs

Current through June 25, 2024
Drugs and medication may be authorized when necessary for the treatment of a condition that affects the rehabilitation program. They may also be provided as part of a broader physical rehabilitation program.
The Agency will approve drugs that comply with rates established by the State Division of Medicaid. If a prescription is not on the Medicaid Formulary, the authorization will be based on the pharmacist's usual and customary charge. Similar benefits must be considered before the Agency can pay for this type of service.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 8 - FINANCIAL ACCOUNTABILITY › Section 32-21-8-8.7 - Authorizations

Current through June 25, 2024
Authorizations will be issued only after a case has been placed in application status. A written authorization for services shall be made either before or at the same time as the purchase of the services. After eligibility has been determined, in emergency situations that might cause extreme medical risk or loss of placement, or like circumstances, an authorization may be made orally. In such instances there must be prompt documentation and the authorization must be confirmed in writing and forwarded immediately to the provider of the services.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 8 - FINANCIAL ACCOUNTABILITY › Section 32-21-8-8.8 - Statement of Accounts

Current through June 25, 2024
Payment of a valid obligation may be approved when the authorized goods or services have been received by the client or authorized agency personnel and the vendor has signed, returned our Statement of Account and supplied an invoice when required. State purchasing law requires payment within 45 days of receipt of authorized good
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.0 - Closures

Current through June 25, 2024
A client's case shall be closed when it has been determined by the counselor that planned services are completed, as appropriate, or that additional vocational rehabilitation services are either unnecessary or inappropriate.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.1 - Criteria and Requirements for Closing Case Records as Rehabilitated › Section 32-21-9.1.1 - Criteria

Current through June 25, 2024
The minimum criteria, which must be met for an individual to be determined, rehabilitated are the following:
1. The individual has been determined to be
				  eligible.
2. The individual was
				  provided an evaluation of vocational rehabilitation potential, and counseling
				  and guidance as essential vocational rehabilitation services.
3. The provision of services under the IPE
				  has contributed significantly to the achievement of specific employment outcome
				  that is consistent with the client's strengths, resources, priorities,
				  concerns, abilities, capabilities, career interests, and informed
				  choice.
4. The employment outcome
				  is in the most integrated setting possible, consistent with the client's
				  informed choice, and the client has maintained the employment outcome for a
				  period of at least 90 days. At the end of the 90-day period, the individual and
				  the counselor consider the employment to be satisfactory and agree that the
				  individual is performing well on the job.
5. Additional Supported Employment provisions
				  in relation to employment are--
a. employment
				  must be competitive work and for the maximum number of hours possible based on
				  the individual's abilities and capability; and,
c. the client received on-going support
				  services prior to closure and continues to need on-going support.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.1 - Criteria and Requirements for Closing Case Records as Rehabilitated › Section 32-21-9.1.2 - Requirements for Closing Case Records as Rehabilitated

Current through June 25, 2024
Upon the determination that the client has achieved an employment outcome in accordance with the above criteria, the client's case may be closed as rehabilitated.
1.
				  Procedural requirements--
a. Prior to closure,
				  the counselor must personally address the following issues with the client or,
				  as appropriate, the client's representative:
i. the need for post-employment services must
				  be reviewed and reassessed through appropriate modes of
				  communication
;
and,
ii. the employment outcome must be determined
				  to have been satisfactory and the client performing well on the job. The client
				  must indicate whether he/she agrees or disagrees with this decision.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.2 - Criteria and Requirements for Closure of Case Records in a Non-Rehabilitated Status Subsequent to Initiation of IPE - Closed, Not Rehabilitated › Section 32-21-9.2.1 - Criteria

Current through June 25, 2024
In order to close the case record of a client as closed, not rehabilitated, the client must have been provided at least one service under the IPE. In addition, one or more of the following must be determined as NOT met:
1. The client was provided
				  counseling and guidance;
2. The
				  client was provided appropriate and substantial vocational rehabilitation
				  services in accordance with IPE requirements;
3. The client achieved and maintained a
				  suitable employment goal of at least 90 days; or,
4. The client continues to meet eligibility
				  criteria.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.2 - Criteria and Requirements for Closure of Case Records in a Non-Rehabilitated Status Subsequent to Initiation of IPE - Closed, Not Rehabilitated › Section 32-21-9.2.2 - Requirements for Closing Case Records Not Rehabilitated › Section 32-21-9.2.2.1 - Closure for Reasons Other Than Eligibility Criteria Not Met (Intervening Reasons)

Current through June 25, 2024
The case record may be closed subsequent to the initiation of the IPE if the client:
1. becomes unable to locate or contact or has
					 moved;
2. refuses services or
					 further services;
3.
					 dies;
4. is
					 institutionalized;
5. transfers to
					 another agency;
6. fails to
					 cooperate;
7. has no transportation
					 available to participate in rehabilitation services; or;
8. other reasons not encompassed above.
Case record documentation requirement--
The case record must indicate the reason for closure
						including the employment status if known.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.2 - Criteria and Requirements for Closure of Case Records in a Non-Rehabilitated Status Subsequent to Initiation of IPE - Closed, Not Rehabilitated › Section 32-21-9.2.2 - Requirements for Closing Case Records Not Rehabilitated › Section 32-21-9.2.2.2 - Closure Because Eligibility Requirements Are No Longer Met

Current through June 25, 2024
If it is determined that a client receiving services under an IPE is no longer capable of benefiting from services in terms of an employment outcome because of the severity of his/her disability, the case record may be closed.
1. Procedural
					 requirements --
a. The determination shall be
					 made only after providing an opportunity for full consultation with the client
					 or, as appropriate, with the client's representative.
b. A (closing) amendment to the IPE must be
					 developed jointly and signed by a qualified rehabilitation counselor and client
					 or, as appropriate, the client's representative. The client must indicate
					 whether he/she agrees or disagrees with the closure decision. The amendment
					 must include the decision, the reason(s) on which the decision was based, and a
					 copy must be provided to the client.
c. The client must be informed in writing,
					 supplemented as necessary by other appropriate modes of communication
					 consistent with the informed choice of the client, of the ineligibility
					 determination, including the reason(s) for the determination, appeal rights,
					 and availability of the Client Assistance Program.
d. The client must be referred to other
					 agencies and facilities including, as appropriate, the State's Independent
					 Living Program and to other training or employment-related programs that are
					 part of the One-Stop service delivery system under the Workforce Investment
					 Act.
e. There must be a review of
					 the ineligibility decision within 12 months and annually thereafter if
					 requested by the client or, if appropriate, by the client's representative.
					 This review need not be conducted in situations in which the client has refused
					 it, the client is no longer present in the State, the client's whereabouts are
					 unknown, or the client's medical condition is rapidly progressive or
					 terminal.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.3 - Criteria and Requirements for Closure of Case Records Subsequent to Eligibility Certification But Prior to Rendering IPE Services › Section 32-21-9.3.1 - Criteria

Current through June 25, 2024
These closures occur when the client has been determined eligible, but IPE services were not initiated.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.3 - Criteria and Requirements for Closure of Case Records Subsequent to Eligibility Certification But Prior to Rendering IPE Services › Section 32-21-9.3.2 › Section 32-21-9.3.2.1 - Closure for Reasons Other Than Eligibility Criteria Not Met (Intervening Reasons)

Current through June 25, 2024
The case record may be closed subsequent to the eligibility determination but prior to rendering IPE services if the client:
1. becomes unable to locate or
					 contact or has moved;
2. refuses
					 services or further services;
3.
					 dies;
4. is
					 institutionalized;
5. transfers to
					 another agency;
6. fails to
					 cooperate;
7. has no transportation
					 available to participate in rehabilitation services; or,
8. other reasons not encompassed above.
Case record documentation requirement--
The case record must indicate the reason for closure
						including the employment status if known.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.3 - Criteria and Requirements for Closure of Case Records Subsequent to Eligibility Certification But Prior to Rendering IPE Services › Section 32-21-9.3.2 › Section 32-21-9.3.2.2 - Closure Because Eligibility Requirements Are No Longer Met

Current through June 25, 2024
If it is determined that a client is no longer capable of benefiting from services in terms of an employment outcome because of the severity of his/her disability, the case record may be closed.
1. Procedural requirements --
a. the determination shall be made only after
					 providing an opportunity for full consultation with the client or, as
					 appropriate, with the client's representative.
b. If an IPE has been developed and signed
					 (closure from Status 12), a closing amendment to the IPE must be developed
					 jointly and signed by a qualified rehabilitation counselor and client or, as
					 appropriate, the client's representative. The client must indicate whether
					 he/she agrees or disagrees with the closure decision. The amendment must
					 include the decision, the reason(s) on which the decision was based, and a copy
					 must be provided to the client.
c.
					 the client must be informed in writing, supplemented as necessary by other
					 appropriate modes of communication consistent with the informed choice of the
					 client, of the ineligibility determination, including the reasons for the
					 determination, appeal rights, and availability of the Client Assistance
					 Program.
d. the client must be
					 referred to other agencies and facilities including, as appropriate, the
					 State's Independent Living Program and to other training or employment-related
					 programs that are part of the One-Stop service delivery system under the
					 Workforce Investment Act.
e. There
					 must be a review of the ineligibility decision within 12 months and annually
					 thereafter if requested by the client or, if appropriate, by the client's
					 representative. This review need not be conducted in situations in which the
					 client has refused it, the client is no longer present in the State, the
					 client's whereabouts are unknown, or the client's medical condition is rapidly
					 progressive or terminal.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.4 - Criteria and Requirements for Closure of Case Records From Referral and Applicant Status › Section 32-21-9.4.1 - Criteria

Current through June 25, 2024
This closure status is used to identify an applicant who was not accepted for vocational rehabilitation services, either because the client did not meet the eligibility criteria or due to reasons other than the eligibility criteria not being met. A case closed in this status as ineligible due to the severity of the applicant's disability must have been provided Trial Work Experiences, with appropriate supports, to explore the client's abilities, capabilities, and capacity to perform in work situations to support the determination that the client is incapable of benefiting from specific vocational rehabilitation services in terms of an employment outcome. Trial Work Experiences are not required in those limited circumstances when the client cannot take advantage of such experience.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.4 - Criteria and Requirements for Closure of Case Records From Referral and Applicant Status › Section 32-21-9.4.2 › Section 32-21-9.4.2.1 - Closure for Reasons Other Than Eligibility Criteria Not Met

Current through June 25, 2024
An applicant's case record may not be closed prior to making an eligibility determination unless the applicant declines to participate in or is unavailable to complete an assessment for determining eligibility and priority for services.
1. Procedural requirement --
The agency must make a reasonable number of attempts to
						contact the applicant or, if appropriate, the applicant's representative, to
						encourage the applicant's participation.
2. Case record documentation requirements--
The attempts to contact the applicant must be documented
						in the case record. The reason for closure including the employment status, if
						known, must also be indicated.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.4 - Criteria and Requirements for Closure of Case Records From Referral and Applicant Status › Section 32-21-9.4.2 › Section 32-21-9.4.2.2 - Closure Because Eligibility Requirements are Not Met

Current through June 25, 2024
1.An ineligibility determination must be
					 based on one of the following requirements:
a. The applicant does not have a physical or
					 mental impairment;
b. The
					 applicant's physical or mental impairment does not constitute or result in a
					 substantial impediment to employment;
c. The applicant does not require vocational
					 rehabilitation services to prepare for, secure, retain, or regain employment;
					 or,
d. The applicant is not capable
					 of benefiting from services in terms of an employment outcome due to the
					 severity of his/her disability. This determination shall be made only after the
					 agency has provided the applicant Trial Work Experiences with appropriate
					 support to determine whether or not there is clear and convincing evidence
					 documented in the case file to support the determination. Exceptions may be
					 made in limited circumstances when the applicant cannot take advantage of such
					 experiences.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.5 - Closure from Pre-Service Listing › Section 32-21-9.5.1 - Criteria

Current through June 25, 2024
This status is used for an applicant who was certified eligible for vocational rehabilitation services but did not meet the Order of Selection criteria, and the case file never advanced to service status.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.5 - Closure from Pre-Service Listing › Section 32-21-9.5.2 › Section 32-21-9.5.2.1 - Closure for Reasons Other Than Eligibility Criteria Not Met (Intervening Reasons)

Current through June 25, 2024
The case record may be closed subsequent to the eligibility determination but prior to rendering IPE services if the individual:
1. becomes unable to
					 locate or contact or has moved;
2.
					 refuses services or further services;
3. dies;
4. is institutionalized;
5. transfers to another agency;
6. fails to cooperate;
7. has no transportation available to
					 participate in rehabilitation services; or,
8. other reasons not encompassed above.
Case record documentation requirement--
The case record must indicate the reason for closure
						including the employment status if known.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.5 - Closure from Pre-Service Listing › Section 32-21-9.5.2 › Section 32-21-9.5.2.2 - Closure Because Eligibility Requirements Are No Longer Met

Current through June 25, 2024
If it is determined that a client is no longer capable of benefiting from services in terms of an employment outcome because of the severity of his/her disability, the case record may be closed.
1. Procedural requirements --
a. The determination shall be made only after
					 providing an opportunity for full consultation with the client or, as
					 appropriate, with the client's representative.
b. The client must be informed in writing,
					 supplemented as necessary by other appropriate modes of communication
					 consistent with the informed choice of the client, of the ineligibility
					 determination, including the reasons for the determination, appeal rights, and
					 availability of the Client Assistance Program.
c. The client must be referred to other
					 agencies and facilities including, as appropriate, the State's Independent
					 Living Program and to other training or employment-related programs that are
					 part of the One-Stop service delivery system under the Workforce Investment
					 Act.
d. There must be a review of
					 the ineligibility decision within 12 months and annually thereafter if
					 requested by the client or, if appropriate, by the client's representative.
					 This review need not be conducted in situations in which the client has refused
					 it, the client is no longer present in the State, the client's whereabouts are
					 unknown, or the client's medical condition is rapidly progressive or
					 terminal.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.6 - Post-Employment Services › Section 32-21-9.6.1 - Criteria for Provision of Post-Employment Services

Current through June 25, 2024
Post-employment services may be one or more services that are provided subsequent to the achievement of an employment outcome and are necessary for a client to maintain, regain, or advance in employment, consistent with the client's strengths, resources, priorities, concerns, abilities, capabilities, career interests, and informed choice. These services are available to meet rehabilitation needs that do not require a complex and comprehensive provision of services and, thus, should be limited in scope and duration. Post-employment service(s) must be related to the original IPE.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.6 - Post-Employment Services › Section 32-21-9.6.2 - Requirements for Provision of Post-Employment Services

Current through June 25, 2024
Procedural requirements -- Post-employment services are provided under an amended IPE which must be developed jointly, agreed to, and signed by a qualified rehabilitation counselor and client or, as appropriate, the client's representative. A copy must be provided to the client. A re-determination of eligibility is not required.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.6 - Post-Employment Services › Section 32-21-9.6.3 › Section 32-21-9.6.3.1 - Closure from Post-Employment Services-Case Reopened

Current through June 25, 2024
If, after the closure of the case from post-employment, the counselor determines more comprehensive services are required, a new rehabilitation effort should be considered.
Case record documentation requirement--
The case record must indicate the basis for the decision.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.6 - Post-Employment Services › Section 32-21-9.6.3 › Section 32-21-9.6.3.2 - Closure from Post Employment Services-Successful

Current through June 25, 2024
A client is placed in this status after the provision of post-employment services result in the client maintaining, regaining, or advancing in employment that is consistent with his/her strengths, resources, priorities, concerns, abilities, capabilities, and career interests.
1. Procedural requirements--
a. Prior to closure, the counselor must
					 personally address with the client or, as appropriate, the client's
					 representative whether the employment is satisfactory and if the client is
					 performing well on the job. The client must indicate whether he/she agrees or
					 disagrees with this decision.
b.
					 The client must be informed in writing of the case closure. This "Closing
					 Statement" must be dated and signed by the counselor and contain statements
					 concerning the basis on which the client has been determined to have achieved
					 an employment outcome, whether he/she agrees or disagrees with the closure
					 decision, appeal rights, and availability of Client Assistance
					 Program.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 21 - Vocational Rehabilitation Policy and Resource Guide › Chapter 9 - CLOSURES › Section 32-21-9.6 - Post-Employment Services › Section 32-21-9.6.3 › Section 32-21-9.6.3.3 - Closure from Post-Employment Services - Unsuccessful

Current through June 25, 2024
A client is placed in this status when post-employment services do not result in the client maintaining employment and additional rehabilitation services are not considered appropriate.
Case record documentation requirement--
The case record must indicate the reason for closure.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.0 - AGENCY EQUIPMENT › Section 32-22-1.0.1 - Inventory

Current through June 25, 2024
MDRS equipment is assigned by location codes to counselors, supervisors, district managers, etc. This equipment is the responsibility of those individuals, and inventories should be periodically checked for accuracy. The Office of Administrative Services may make periodic inspections, including annual inspections with the State Auditors Office. When equipment is purchased, the Office of Administrative Services will record the new item on the MDRS master inventory and send the inventory tag(s) to the responsible individual.
When an employee has terminated with the Agency, it is the responsibility of the supervisor to verify that employees inventory. A copy of the inventory signed by the supervisor will be filed in the Office of Administrative Services and listed as "vacant" until the position is filled.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.0 - AGENCY EQUIPMENT › Section 32-22-1.0.2 - Repair of Telecommunication Equipment

Current through June 25, 2024
Telecommunication equipment in need of repair must be reported to the Office of Administrative Services. Some telephone systems are on maintenance contracts and do not require a purchase order; others may be repaired and billed by Bellsouth, CDE, SIMOD, Lucent, Connections Plus, etc.
Be sure to include a copy of the work order with the invoice for verification and payment.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.0 - AGENCY EQUIPMENT › Section 32-22-1.0.3 - Transfer

Current through June 25, 2024
A Notice of Equipment Transfer (MDRS-42) form will be completed when any item of equipment is transferred from one location to another. This form will be prepared by the transferring office and submitted to the MDRS Property Office, P. O. Box 1698, Jackson, MS 39215-1698. Before forwarding the form to the Property Officer, it must be signed and dated by the transferor, the transferee, and the supervisor of each.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.0 - AGENCY EQUIPMENT › Section 32-22-1.0.4 - Disposal

Current through June 25, 2024
Do not dispose of the equipment until the MDRS Property Officer Has Given Approval in Writing. Equipment that is being replaced will be evaluated at the local level. If the equipment has no value, it will be deleted from the Agency inventory and disposed of according to Agency policy.
Agency policy is to submit a written request to the immediate supervisor indicating the reason for disposal. If the District Manager, and/or other appropriate staff approve the request, the request will be forwarded to the Office of Administrative Services, Attention: MDRS Property Officer, P. O. Box 1698, Jackson, MS 39215-1698. An Equipment Deleted and Salvaged form will be sent to the requestor approving the deletion. This form will then be signed and returned to the MDRS Property Officer after equipment is destroyed or salvaged.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.1 - AGENCY CORRESPONDENCE & RECORDS › Section 32-22-1.1.1 - Mail

Current through June 25, 2024
All incoming mail must be stamped in the date it is received and processed as appropriate. Only the person whose name appears on the envelope should open mail marked personal or confidential.
The Agency has provided electronic mail (e-mail) capacity to all staff E-mail correspondence is considered just as official as postal mail. Each employee should check his e-mail regularly to ensure timely receipt of and response to critical information.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.1 - AGENCY CORRESPONDENCE & RECORDS › Section 32-22-1.1.2 - Transmittals

Current through June 25, 2024
The Office of Vocational Rehabilitation Director uses transmittals to disseminate changes in the OVR/OVRB Policy and Procedures Manual, Fee Schedule, and OVR/OVRB Resource Guide. The following is an explanation of each:
I.
OVR/OVRB Policy and Procedures Manual Transmittal
-
				This is a numbered transmittal and contains changes to be made in the Policy
				and Procedures Manual. The immediate supervisor or designee will check the
				Policy and Procedures Manual two times each fiscal year to see that all
				revisions have been made. Once the changes have been made, the appropriate
				information should be recorded on the Revision Log (at the front of the
				Manual). The transmittals may be deleted after being checked.
II.
OVR/OVRB Resource Guide
				Transmittal
- This is a numbered transmittal that contains changes
				to be made to the Resource Guide. The immediate supervisor must designate one
				staff member in each office to be responsible for keeping the Resource Guide(s)
				in that office updated. (An example of each office is a counselor/counselor
				assistant.) Once the changes have been made, the appropriate information should
				be recorded on the Revision Log (at the front of the Resource Guide). The
				transmittal itself should be filed behind the Resource Guide for future
				reference if needed. The immediate supervisor or designee will check the
				Resource Guide two times each fiscal year to see that all revisions have been
				made. The transmittals may be deleted after being checked.
III.
Fee Schedule
				Transmittal
- This is a numbered transmittal containing changes to
				be made to the Fee Schedule. The immediate supervisor or designee will check
				the Fee Schedule two times each fiscal year to see that all revisions have been
				made. Once the changes have been made, the appropriate information should be
				recorded on the Revision Log (at the front of the Fee Schedule). The
				transmittals may be deleted after being checked.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.1 - AGENCY CORRESPONDENCE & RECORDS › Section 32-22-1.1.3 - General Filing

Current through June 25, 2024
Files should be set up for various documents relating to correspondence originating in the office and relating to regulations, responses, inquiries, and all other official acts of the office. Examples include,
but are not limited to
, interoffice memos, general correspondence, letters, official minutes of meetings, case review documentation, activity reports, case service funds, and travel itineraries. New files are started each State Fiscal Year (July 1 June 30). Exceptions are OVR/OVRB Policy and Procedures Manual, OVR/OVRB Resource Guide, and Fee Schedule Transmittals which are filed by Federal Fiscal Year (October 1 September 30).
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.1 - AGENCY CORRESPONDENCE & RECORDS › Section 32-22-1.1.4 - Retention/Disposal

Current through June 25, 2024
The retention requirements for Agency correspondence and records are the same as those outlined in the OVR/OVB Policy and Procedures Manual for client records. Any documents containing confidential information must be destroyed in the same manner as client records.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.2 - PAYMENT OF ADMINISTRATIVE BILLS › Section 32-22-1.2.1 - Office Janitorial Services

Current through June 25, 2024
Payment of janitorial services is made monthly per contract and will be submitted on a vendor invoice, after services are rendered. The statement will be made payable to the vendor. Mail the original and two copies to the Finance Office.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.2 - PAYMENT OF ADMINISTRATIVE BILLS › Section 32-22-1.2.2 - Office Rent

Current through June 25, 2024
Payment of office rent is made monthly and will be submitted on lessor's invoice with the original and two copies mailed to the Finance Office. The statement will be made payable to the vendor.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.2 - PAYMENT OF ADMINISTRATIVE BILLS › Section 32-22-1.2.3 - Postage and Post Office Box Rent

Current through June 25, 2024
Post office box rental is paid annually. Postage should be requested for a three-month period. The amount should be itemized and totaled.
Example: 3 Rolls @ .xx = xx.xx
2 Rolls @ .xx = xx.xx
Total = xxx.xx
A statement of account made payable to the postmaster with the requestor's name and address is required. Sign your full name along with your program and organization codes. The original statement and two copies are sent to the finance office for payment at least four weeks before postage is needed or box rent is due. A copy will be kept in the district office for your records.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.2 - PAYMENT OF ADMINISTRATIVE BILLS › Section 32-22-1.2.4 - Telephone Bills

Current through June 25, 2024
The local MDRS office and the telephone company must correct all billing discrepancies before the bill is submitted to the finance office for payment. To avoid delay in payment, sign your full name along with your organization code and program code, to the front page of the original invoice. The original invoice and two copies are sent directly to the finance office. Each copy will be stapled separately and all three invoices will be paper-clipped together. A copy will be kept in the district office for your records documented with the date the invoice was mailed to finance. Do not send the return envelope and/or advertisements to the finance office.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.2 - PAYMENT OF ADMINISTRATIVE BILLS › Section 32-22-1.2.5 - Utility Bills

Current through June 25, 2024
Correct organization code, program code and signature should be included on the original invoice and all copies submitted. The bill should be received by the finance office no later than 10 (ten) days after the billing date. A signed and dated copy of all utility bills should be filed and retained in the district office for future reference.
If the total amount due on the bill includes a previous balance, attach a signed and dated copy of the original invoice submitted for that previous balance. (The word "COPY" should be conspicuously written across the front of the copy.)
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.3 - PURCHASING › Section 32-22-1.3.2 - Copy and Computer Paper

Current through June 25, 2024
Copy and computer paper (8 1/2 x 11, 8 1/2 x 14, 1 part and 4 part) must be requested on form MDRS FIN-1 by each individual office on an as-needed basis. The MDRS FIN-1 will be completed and forwarded to the Finance Office following procedures outlined above.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.3 - PURCHASING › Section 32-22-1.3.2 - Forms and Supplies

Current through June 25, 2024
All routine office supplies and forms shall be requisitioned from the MDRS Supply Warehouse. Orders should be placed using Office Supply Warehouse Order Form (DRS-4). This form should be completed in triplicate with the last copy being retained by the requestor.
Do not complete a receiving report for items requisitioned on a DRS-4.
The supervisor should carefully review these forms to justify quantities and accuracy of order. Orders should be made using the MDRS Supply Catalog.
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.3 - PURCHASING › Section 32-22-1.3.4 - PROGRAM CODES FOR EXPENDITURES

Current through June 25, 2024
Program Code
Title
1000
VR
Admin, Counseling & Placement
1001
VR
Deaf
1002
VR
MS State Hospital
1003
VR
East MS State Hospital
1100
VRB
Counseling & Placement
1200
VRB
Admin
1300
VR
AbilityWorks Overall
1301
VR
AbilityWorks Monroe Co.
1302
VR
AbilityWorks Brookhaven
1304
VR
AbilityWorks Columbus
1305
VR
AbilityWorks Corinth
1306
VR
AbilityWorks Washington Co.
1307
VR
AbilityWorks Greenwood
1309
VR
AbilityWorks Harrison Co.
1310
VR
AbilityWorks Jackson
1311
VR
AbilityWorks Kosciusko
1314
VR
AbilityWorks Meridian
1315
VR
AbilityWorks Oxford
1316
VR
AbilityWorks Olive Branch
1317
VR
AbilityWorks Philadelphia
1318
VR
AbilityWorks Starkville
1319
VR
AbilityWorks Tupelo
1321
VR
Reach Center for the Blind
1325
VR
AbilityWorks Hattiesburg
1331
VR
AbilityWorks Laurel
1500
VR
In Service Training
1510
VR/VRB
Section 110 Training
1700
Independent Living
1705
VRB
IL Older Blind
1730
VR/VRB
IL Client Services
1750
VR
IL Attendant Care
1800
START
2500
VR
PCA Waiver
3000
VR
Supported Employment Section 110 Funds
3050
VR/VRB
Supported Employment Title VI Funds
3332
SCI/TBI Trust Fund
6500
VRB
BEP Equipment
6501
VRB
BEP Replacement Equipment
6502
VRB
BEP Refurbishing Facilities
6503
VRB
BEP Mgmt Services
6504
VRB
BEP Initial Stock
6505
VRB
BEP MTCE
6701
VRB
Addie McBryde Center
8000
VR
Deaf and Hard of Hearing Office
Mississippi Administrative Code › Title 32 - Rehabilitation And Disabilities › Part 22 - Office of Vocational Rehabilitation for the Blind, Resource Guide › Section 32-22-1.4 - REAL PROPERTY LEASES

Current through June 25, 2024
The Office of Administrative Security and Support is responsible for administering all real property leases including negotiations and required official notifications. The Director of the Office of Administrative Security and Support may delegate various tasks in assembling the required documentation for new leases and renewals to the appropriate District Manager depending on the location or to other MDRS personnel in consultation with the District Manager.
The Director of the Office of Administrative Security and Support shall be notified as soon as possible if a lease is not to be renewed or if a lease should be terminated prior to the expiration date. The Director of the Office of Administrative Security and Support will make required official notifications. Questions regarding real property leases should be directed to the Office of Administrative Security and Support.