Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 2 - Public Records and Fair Information Practices › Rule 351-2.15 - Other Groups of Records

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes groups of records maintained by the board
				other than record systems as defined in rule
				351-2.1 (22,68A,68B).
				These records are routinely available to the public. However, the board's files
				of these records may contain confidential information pursuant to rule
				351-2.13
				(22,68A,68B). The records listed may contain information about individuals.
				Unless otherwise stated, the authority for the board to maintain the record is
				provided by Iowa Code chapters 22, 68A and 68B.
(1)
Rule making.
Public
			 documents generated during the promulgation of board rules, including notices
			 and public comments, are available for public inspection. This information is
			 collected pursuant to Iowa Code section
			 17A.4.
			 This information is not stored in an automated data processing
			 system.
(2)
Board
			 records.
Agendas, minutes, and materials presented to the ethics and
			 campaign disclosure board are available from the custodian, except those
			 records concerning closed sessions that are exempt from disclosure imder Iowa
			 Code section
			 21.5 or that are
			 otherwise confidential by law. Board records may contain information about
			 persons who participate in meetings. This information is collected pursuant to
			 Iowa Code section
			 21.3.
			 These records are not stored in an automated data processing system and may not
			 be retrieved by a personal identifier
(3)
Publications.
The board
			 receives a number of books, periodicals, newsletters, and government documents.
			 These materials would generally be open to the public but may be protected by
			 copyright law. Most publications of general interest are available in the state
			 library or law library. These records are not stored in an automated data
			 processing system and may not be retrieved by a personal identifier
(4)
Office publications.
The
			 board publishes instructional manuals, forms, form letters, calendars, and
			 brochures. These publications are routinely made available to the public. This
			 information is not stored in an automated data processing system.
(5)
Administrative records.
These records include documents concerning budget, property inventory,
			 purchasing, yearly reports, office policies for employees, time sheets, office
			 correspondence, and printing and supply requisitions. Some of this information
			 is in the state of Iowa automated data processing system.
(6)
Decisions, orders, and
			 opinions.
All final decisions, orders, and opinions are available for
			 public inspection in accordance with Iowa Code section
			 17A.3.
			 These records may contain personally identifiable information regarding
			 individuals who are the subjects or requesters of the order, decision, or
			 opinion. This information is collected pursuant to Iowa Code chapters 17A and
			 68B. This information is not stored in an automated data processing
			 system.
(7)
Policy
			 manuals.
The board employees' manual, containing the policies and
			 procedures for programs administered by the board, is available from the
			 custodian except as noted in rule
			 351-2.14
			 (22,68A,68B).
(8)
Campaign
			 finance disclosure reports.
These records contain information about
			 campaign committees that include itemization of the source of contributions, a
			 list of expenditures, itemization of fundraising events, debts incurred, donors
			 of goods or services, loan transactions, and details of contracts with
			 consultants. These records may include an individual's name and address. These
			 records are required by Iowa Code section
			 68A.402
			 and may be volimtarily submitted. These records are available by paper and are
			 accessible via the board's Web site at
www.iowa.gov/ethics
.
(9)
Federal repository.
The
			 board serves as the Iowa repository for public viewing of a variety of
			 disclosure reports required to be filed under the jurisdiction of the Federal
			 Election Commission. These records are accessible via the board's Web site
			 at
www.iowa.gov/ethics
through a
			 computer modem connected with the Federal Election Commission's database. The
			 computer records are for viewing, and reports may be printed. The terminal does
			 not permit these records to be changed or deleted. Reports are accessed by the
			 name of the reporting committee. Information in this database does not match,
			 collate, or permit comparison with other data processing systems.
(10)
Executive branch lobbying
			 reports.
The general assembly serves as the repository for public
			 viewing of executive branch lobbyist registration statements and executive
			 branch lobbyist client
reports. These reports are accessible via the board's Web site
				at
www.iowa.gov/ethics
. The information
				disclosed on these reports is required by 2011 Iowa Code Supplement sections
				68B.36 and 68B.38. This information does not match, collate, or permit
				comparison with other data processing systems.
(11)
Personal financial
			 disclosure.
The board serves as the repository for the filing of
			 personal financial disclosure forms (Form PFD) for designated positions in the
			 executive branch. These reports are available by paper and are also accessible
			 via the board's Web site at
www.iowa.gov/ethics
. The information
			 disclosed on these forms is required by Iowa Code section
			 68B.35.
			 This information does not match, collate, or permit comparison with other data
			 processing systems.