reglab/statecodes huggingface dataset:
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.6 - Fees

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Fees
			 for services provided by state registrar or county registrar.
The
			 following fees shall be charged and remitted for the various services provided
			 by the state registrar or the county registrar.
a. The state registrar or county registrar,
			 as applicable, shall charge a fee of $15 for a certified copy of a vital
			 record. If, following a search, no record is found and no certified copy is
			 printed, the $15 fee may be retained.
b. The state registrar shall charge a fee of
			 $15 to prepare an adoption certificate, amend a certificate, amend a
			 certificate of live birth to reflect a legal change of name, prepare a delayed
			 certificate, process other administrative or legal actions, prepare a
			 noncertified copy of an original certificate of birth pursuant to Iowa Code
			 sections 144.23A and
			 144.24A, or prepare copies of
			 supporting documents on file in the state registrar's office. No fee shall be
			 charged for establishment of paternity.
c. The state registrar shall charge afee of
			 $25 to file a completed application for the mutual consent voluntary adoption
			 registry.
d. The state registrar
			 shall charge a fee of $5 to update applicant information maintained in the
			 mutual consent voluntary adoption registry and the declaration of paternity
			 registry.
e. The state registrar
			 shall charge a fee of $15 to amend an abstract or other legal documentation in
			 support of the preparation of a new certificate.
f. The state registrar shall charge a fee of
			 $35 to issue a commemorative copy of a certificate of birth or a certificate of
			 marriage pursuant to Iowa Code section
			 144.45A. Fees collected shall be
			 deposited in the emergency medical services fund established in Iowa Code
			 section 135.25.
g. The state registrar shall charge a fee of
			 $15 for the purpose of issuing an uncertified copy of a certificate of birth
			 resulting in stillbirth pursuant to Iowa Code section
			 144.31A.
h. The state registrar shall charge a fee of
			 $15 for the purpose of issuing a certificate of nonviable birth pursuant to
			 Iowa Code section 144.31B.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.7 - General Public Access of Vital Records in the Custody of the County Registrar

Current through Register Vol. 47, No. 3, July 24, 2024
A vital record may be in the custody of the county registrar if
				the event occurred in that county and the record is not excluded by statute or
				definition for purposes of confidentiality.
(1) There shall be public access and the
			 right to inspect all vital records in the custody of the county registrar after
			 the vital records are purged of confidential information pursuant to rule
			 641-95.11
			 (144). The county registrar shall allow the general public access to the
			 electronic statewide vital records system to search as a public user as a right
			 under Iowa Code chapter 22 for events which occurred in that county.
(2) Information inspected and copied shall
			 not be used to establish an official system for the registration of vital
			 statistics except as authorized by Iowa Code chapter 144.
(3) County registrars may issue uncertified
			 copies of vital records held in the registrars' physical custody or accessible
			 through the electronic statewide vital records system, except those records
			 excluded by statute. Uncertified copies issued by the county registrar shall be
			 issued on plain white paper and clearly stamped "not for legal purposes."
			 Security paper provided by the state registrar shall not be used to produce
			 uncertified copies.
(4) For records
			 available in the electronic statewide vital records system, the state registrar
			 shall send to the county registrars a list of all records that have been
			 modified. County registrars shall, as directed by the state registrar, remove
			 all forms of any vital record in their physical custody from the county vital
			 records system if the vital record appears on the list of modified
			 records.
(5) For records not
			 available in the electronic statewide vital records system, the state registrar
			 shall send a copy of any modified vital record to the county of event and, if
			 the record is a death record, to the county of residence.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.8 - Direct Tangible Interest in and Entitlement to a Vital Record

Current through Register Vol. 47, No. 3, July 24, 2024
Certified copies of vital records may be issued by the state
				registrar or county registrar upon written application, payment of the required
				fee pursuant to paragraph 95.6(1)
"a,"
and demonstration of a
				verifiable, direct tangible interest and entitlement.
(1) The following persons shall be considered
			 to have a direct tangible interest and entitlement and are authorized to obtain
			 a certified copy of a vital record:
a. The
			 registrant, if the registrant is of legal age, has reached the age of majority,
			 or is an emancipated minor.
b. A
			 member of the registrant's immediate legal family, including:
(1) Current spouse or surviving
			 spouse;
(2) Children;
(3) Mother or father if listed on the
			 registrant's birth certificate;
(4)
			 Sibling, if sibling has reached the age of majority;
(5) Maternal grandparents, or paternal
			 grandparents if the father is listed on the birth certificate; or
(6) Step-parent or step-child if:
1. Legal parent and step-parent are currently
			 married at the time of application; or
2. Step-parent is the surviving spouse of the
			 legal parent and not remarried.
c. The documented legal representative of the
			 registrant or the registrant's immediate legal family, including:
(1) An attorney;
(2) A court-appointed guardian;
(3) A foster parent;
(4) A funeral director, for up to one year
			 following the decedent's date of death; or
(5) A legal executor.
d. Other persons who demonstrate a direct
			 tangible interest and entitlement when it is shown that the certified copy is
			 needed to determine or protect a personal or property interest and the interest
			 is for the benefit of the registrant.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.9 - Search and Issuance of a Certified Copy of a Vital Record

Current through Register Vol. 47, No. 3, July 24, 2024
The search and issuance of a certified copy of a vital record
				shall be requested from the state registrar or county registrar.
(1) Only entitled applicants as described in
			 rule
			 641-95.8 (144)
			 may submit requests for certified copies of vital records.
(2) A person requesting a search and issuance
			 of a certified copy of a vital record shall provide in writing the following:
a. The name of the person or persons whose
			 vital record is to be searched;
b.
			 The purpose of such request;
c. The
			 relationship to the registrant of the person making the request; and
d. The notarized signature and the address of
			 the person making the request.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.10 - Search and Issuance for Genealogy or Family History

Current through Register Vol. 47, No. 3, July 24, 2024
The search and issuance of a vital record for genealogy may be
				requested from the state registrar or county registrar upon written application
				and payment of the required fee pursuant to paragraph 95.6(1)
"a.
				"
(1) The state registrar or
			 county registrar may issue certified copies of a vital record for genealogy or
			 family history to an applicant who can satisfactorily demonstrate a line of
			 direct lineal consanguinity and to aunts, uncles, and cousins not past twice
			 removed.
(2) All certified copies
			 issued for genealogy or family history shall be clearly marked "for
			 genealogical purposes only."
(3) No
			 certified copy shall be issued for genealogy or family history if the
			 registrant is known to be living.
(4) If, after the search is conducted, no
			 record is on file, the state registrar or county registrar shall issue a
			 "notification of record search" on certified paper, and the fee for the search
			 shall be retained pursuant to paragraph 95.6(1)
"a. "
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.11 - Registrars' Responsibility for Maintenance of Confidentiality

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The state
			 registrar and county registrar shall maintain the confidentiality of the
			 following material, records, and information:
a. Entries indicated as confidential or
			 statistical in nature on the face of the record or otherwise confidential by
			 law;
b. Any record which is ordered
			 sealed by the state registrar or pursuant to a court order.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.12 - Disclosure of Data

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The state
			 registrar may disclose data from the system of vital statistics to federal,
			 state, county or municipal agencies of government that request such data in the
			 conduct of their official duties, subject to conditions the state registrar may
			 impose to ensure that the use of the data is limited to official purposes.
a. The aforementioned agencies shall not
			 provide the certified copy or a copy of the vital record, or release
			 information contained therein, to the person named on the certificate, a member
			 of the person's legal family, or the person's legal representative.
b. Certified copies issued to the
			 aforementioned agencies shall be appropriately stamped, for example,
			 "administrative purposes only" or "for veteran affairs purposes
			 only."
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.13 - Preparation of Certified Copies

Current through Register Vol. 47, No. 3, July 24, 2024
Certified copies of vital records may be prepared and issued by
				the state registrar or the county registrar pursuant to rules
				641-95.3 (144) and
				641-95.9(144).
(1) Certified copies of
			 vital records may be made by mechanical, electronic, or other reproductive
			 processes, except for confidential information. Certified copies shall be
			 issued using security paper that is prescribed by the state
			 registrar.
(2) When a certified
			 copy is issued, each certification shall contain a statement certifying that
			 the facts are the true facts recorded in the issuing office, the date issued,
			 the name of the issuing office, the registrar's signature or an authorized copy
			 thereof, and the seal of the issuing office.
(3) No person shall prepare or issue any
			 certificate which purports to be an original, certified copy, or copy of a
			 certificate of birth, death, fetal death, or marriage.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.14 - Access to Original Certificate of Birth Prior to Adoption

Current through Register Vol. 47, No. 3, July 24, 2024
Notwithstanding any provision of law to the contrary, an
				adopted person who was born in this state and whose original certificate of
				birth was substituted with a new certificate of birth pursuant to Iowa Code
				section
				144.24
				based upon the adoption, or an entitled person, may apply for and obtain a
				noncertified copy of the original certificate of birth of the adopted person
				who is the subject of the original certificate of birth in accordance with this
				rule, including with any required redaction of personally identifiable
				information pursuant to Iowa Code section
				144.24A(2).
(1) Entitlement.
a. If an adopted person who is the subject of
			 the original certificate of birth is submitting the application, the adopted
			 person shall be at least 18 years of age at the time the application is
			 filed.
b. If an entitled person is
			 submitting the application, the adopted person who is the subject of the
			 original certificate of birth shall be deceased at the time the application is
			 filed.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.15 - Certificate of Nonviable Birth

Current through Register Vol. 47, No. 3, July 24, 2024
(1) As used in this
			 rule:
"Certificate of nonviable birth"
means a
				document issued based upon a nonviable birth.
"Health care provider"
means the same as
				defined in Iowa Code section
				144.29A.
"Hospital"
means the same as defined in Iowa
				Code section 135B.1.
"Nonviable birth"
means an unintentional,
				spontaneous fetal demise occurring after demonstration of a doppler-detected
				heartbeat and prior to the twentieth week of gestation during a pregnancy that
				has been verified by a health care provider.
(2) A health care provider who attends or
			 diagnoses a nonviable birth or a hospital at which a nonviable birth occurs
			 shall advise a patient who experiences a nonviable birth that the patient may
			 request a certificate of nonviable birth as provided in this section and, upon
			 request by the patient, shall provide a letter certifying the nonviable birth
			 to the patient on the form prescribed by the state registrar.
(3) The department shall issue a certificate
			 of nonviable birth to a patient within 60 days of receipt of a request and
			 certification letter. The request shall be made on the form prescribed by the
			 state registrar.
(4) The
			 certificate of nonviable birth shall contain all of the following:
a. The date of the nonviable birth.
b. The name and gender of the baby, if known.
(1) If the name is not furnished by the
			 patient, the department shall complete the certificate with the name "baby boy"
			 or "baby girl" and the last name of the patient.
(2) If the gender is unknown, the department
			 shall complete the certificate with the name "baby" and the last name of the
			 patient.
c. The name of
			 the patient and, if married, the patient's spouse.
d. The statement: "This certificate is not
			 proof of live birth."
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.16 - Cancellation of Fraudulent Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1) When the state
			 registrar determines that a certificate was registered through fraud or
			 misrepresentation, the state registrar shall give to the registrant a notice in
			 writing of the state registrar's intention to cancel said
			 certificate.
(2) The notice of
			 cancellation shall give the registrant an opportunity to appear and show cause
			 why the certificate shall not be canceled.
a.
			 The notice may be served on the registrant, or, in the case of a minor or
			 incompetent person, on the parent or guardian, by the forwarding of the notice
			 by certified mail to the last-known address on file in the office of the state
			 registrar.
b. The certificate shall
			 not be available for certification unless the registrant, parent or guardian
			 within 30 days after the date of mailing the notice shows cause satisfactory to
			 the state registrar why the certificate shall not be canceled.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.17 - Unlawful Acts

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Serious
			 misdemeanors.
Any person who reports information required under Iowa
			 Code chapter 144 and who commits any of the following acts is guilty of a
			 serious misdemeanor:
a. Willfully and
			 knowingly makes any false statement in a report, record, or certificate
			 required to be filed or in an application for an amendment or willfully and
			 knowingly supplies false information intending that such information be used in
			 the preparation or amendment of any such report, record, or
			 certificate.
b. Without lawful
			 authority and with the intent to deceive, makes, alters, amends, or mutilates
			 any report, record, or certificate required to be filed or a certified copy of
			 such report, record, or certificate.
c. Willfully and knowingly uses or attempts
			 to use or furnish to another for use for any purpose of deception any
			 certificate, record, or report or certified copy thereof.
d. Willfully and knowingly alters, amends, or
			 mutilates any copy, certified copy, record or report.
e. Willfully, with the intent to deceive,
			 uses or attempts to use any certificate of birth or certified copy of a record
			 of birth knowing that such certificate or certified copy was issued based upon
			 a record which is false in whole or in part or which relates to the birth of
			 another person.
f. Willfully and
			 knowingly furnishes a certificate of birth or certified copy of a record of
			 birth with the intention that it be used by a person other than the person to
			 whose birth the record relates.
g.
			 Disinterring a body in violation of Iowa Code section
			 144.34.
h. Knowingly violates a provision of Iowa
			 Code section 144.29A.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 95 - Vital Records: General Administration › Rule 641-95.18 - Enforcement Assistance

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The department
			 shall report cases of alleged violations to the proper county attorney, with a
			 statement of the facts and circumstances, for such action as is
			 appropriate.
(2) Upon request of
			 the department, the attorney general shall assist in the enforcement of the
			 provisions of Iowa Code chapter 144.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.1 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
Record(s) shall be the following for the purposes of general
				public accessibility:
Record of death.
Record of death shall be the
				compilation of those entries of death contained in docket books reflecting the
				recording of the death event.
Record of death shall also be the Certificate of Death
				excluding all entries indicating that they are "confidential information," "for
				statistical purposes only," or otherwise indicated as confidential or
				statistical in nature on the face of the record.
Record of dissolution or divorce.
Record of
				dissolution or divorce shall be the Statistical Report of Dissolution and
				Report of Divorce excluding all entries under that "Confidential Statistical
				Section," or indicating the "Information for Statistical Purposes Only," or
				otherwise indicated as confidential or statistical in nature on the face of the
				record.
Record of live birth.
Record of live birth
				shall be the compilation of those entries of live birth contained in docket
				books reflecting the recording of the live birth event.
Record of live birth shall also be the Certificate of Live
				Birth excluding all entries indicating that "they will not appear upon the
				certificate," "for medical and health purposes only," "for statistical purposes
				only," "confidential information," or otherwise indicated as confidential or
				statistical in nature on the face of the record.
Record of marriage.
Record of marriage shall
				be the compilation of those entries contained in docket books reflecting the
				recording of the marriage event.
Record of marriage shall also be the Certificate of Marriage
				excluding all entries indicating "confidential information," "for statistical
				purposes only," or otherwise indicated as confidential or statistical in nature
				on the face of the record.
This rule is intended to implement Iowa Code section
				144.43.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.2 - Specification

Current through Register Vol. 47, No. 3, July 24, 2024
The state registrar may require that a person requesting a copy
				of a vital record, examination, or search for a vital record specify in writing
				the name of the person whose vital records are to be copied, examined, or
				searched; the purpose of such request; the relationship of the person making
				the request to the registrant; and the signature and address of the person
				making the request.
This rule is intended to implement Iowa Code section
				144.43.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.4 - Fees

Current through Register Vol. 47, No. 3, July 24, 2024
Effective January 1, 2005, the following fees shall be charged
				for the various services provided by the state registrar or the county
				registrar.
(1) A fee of $15 shall be
			 charged for the preparation of an adoption certificate, for amending a
			 certificate, for amending a certificate of birth to reflect legal change of
			 name, and for the preparation of a delayed certificate, for processing any
			 other administrative or legal action, and for the preparation of copies of
			 supporting documents on file in the state registrar's office.
(2) A fee of $15 shall be charged by the
			 state registrar and a fee of $15 shall be charged by the county registrar for
			 each record search conducted and shall include the issuance of a copy if the
			 record is located. A fee of $15 shall be charged for each additional certified
			 copy issued. If following a search no record is found, the $15 fee shall be
			 retained.
(3) A fee of $15 shall be
			 charged by the state registrar for amending an abstract or other legal
			 documentation in support of the preparation of a new certificate.
(4) Any overpayment of less than $15 received
			 by the state registrar for copying of or search for vital records, or for
			 preparation or amending of a certificate, shall not be refunded.
(5) When an individual is in possession of a
			 previously issued certified copy of a vital record and the original record is
			 subsequently changed or amended, the individual may request and receive a
			 certified copy of the changed record without charge, if the uncorrected
			 certified copy is relinquished.
(6)
			 When a search is conducted by the person requesting the copy, a fee based on
			 the average administrative costs as established by the county shall be charged
			 for an uncertified copy of a countyrecord. The fee shall be retained by the
			 coimty.
(7) All fees collected by
			 the countyregistrar and the state registrar, with the exception of the fee in
			 subrule 96.4(6), shall be distributed as follows.
a.
Fees collected by a county
			 registrar.
The county registrar shall retain $4 of all fees collected
			 by that office. The balance of fees collected by the county registrar shall be
			 divided as follows:
(1) For birth and marriage
			 certificates, the state registrar shall receive $8, and $3 shall be deposited
			 in the general fund of the state.
(2) For death certificates, the state
			 registrar shall receive $6, the office of the state medical examiner shall
			 receive $3, and $2 shall be deposited in the general fund of the
			 state.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.5 - Birthing Institutions

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
			 When a live birth occurs in an institution or en route to an institution, the
			 person in charge of the institution or the person's designated representative,
			 utilizing the official birth worksheet, shall within seven days:
a. Obtain the personal data;
b. Obtain the signature of the mother or her
			 legal spouse or other signature as directed by the state registrar;
c. Provide the medical information
			 required;
d. Certify that the child
			 was born alive at the place, date, and time stated; and
e. File the certificate using the electronic
			 birth registration system or as directed by the state registrar.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.6 - Non-birthing Institutions

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
			 Institutions that do not register birth records through the electronic birth
			 registration system shall request instructions from the state
			 registrar.
(2) The person in charge
			 of the non-birthing institution or the person's designee shall submit to the
			 state registrar for registration of the live birth at a minimum the following:
a. A cover letter that is on business
			 letterhead of the institution and that identifies the live birth submitted for
			 registration, supports the facts of the live birth, and contains the original
			 signature of the person responsible for registering the live birth;
b. A copy of the hospital delivery report,
			 emergency department admittance, or physician notes;
c. The original Iowa official birth worksheet
			 completed and signed by the mother, or her legal spouse, or as directed by the
			 state registrar; and
d. Payment of
			 the fees, which shall be included with the birth worksheet.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.7 - Non-institution Birth

Current through Register Vol. 47, No. 3, July 24, 2024
(1) In case of
			 a non-institution Iowa live birth, the official non-institution birth worksheet
			 shall be completed and filed with the state registrar by one of the following
			 in the indicated order of priority:
a. The
			 physician in attendance at or immediately after the live birth.
b. Any other person, including a certified
			 nurse midwife or any person providing assistance with the birth, in attendance
			 at or immediately after the live birth.
c. The mother or her legal spouse.
d. The person in charge of the premises where
			 the live birth occurred.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.8 - County Custodians' Responsibility for Maintenance of Confidentiality

Current through Register Vol. 47, No. 3, July 24, 2024
The state and county registrars shall maintain the
				confidentiality of all excluded material and information. Where records are
				such that this confidential information is included with accessible
				information, only accessible material and information shall be made available
				to the general public.
County custodians of vital records shall take all necessary
				steps to ensure the confidentiality of that information reflected on vital
				records that has been excluded from general public access. The countycustodians
				must employ one or all of the following methods to ensure
				confidentiality:
1. Temporarily cover,
			 by appropriate means, confidential material or information in such a manner as
			 to allow access if needed at a later time.
2. If vital records are microfilmed, make a
			 copy of the records from existing microfilm, eliminating the confidential
			 material and information or cover the copy as above.
3. The county custodian will reproduce all
			 vital records at countylevel eliminating the confidential material and
			 information.
The county registrar may adopt reasonable charges to reflect
				the expenses for efforts required to allow general public access, examination
				and the assurance of confidentiality of this material and information pursuant
				to the authority of Iowa Code chapter 22. This fee is to be paid by those
				requesting these services as provided by the county custodian for supervising,
				copying or providing a suitable place for such work.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.9 - Foundling Birth Registration

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The
			 person assuming physical custody of a foundling shall, within one business day
			 of finding the infant, contact the state registrar for specific directions and
			 guidance for filing the certificate of live birth.
(2) Foundling registration shall be completed
			 in the standard manner by the state registrar pursuant to Iowa Code section
			 144.14. Within five
			 days after assuming physical custody of the foundling, the custodian of the
			 foundling shall provide on the official birth worksheet the following minimum
			 birth data and other data required by the state registrar:
a. The date when and the place where the
			 child was found;
b. The sex, color
			 or race, and approximate age of the child;
c. The name and address of the person or
			 institution that has assumed physical custody of the child;
d. The name given to the child by the
			 custodian;
e. The name, title, and
			 license number, if any, of the person acting as the certifier to the facts of
			 the foundling registration;
f.
			 Parentage information, if the parent is known;
g. A cover letter with supporting
			 documentation; and
h. Any
			 additional information known.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.10 - Newborn Safe Haven Registration

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Newborn safe haven registration
			 procedures shall apply to living infants who have been abandoned or left at an
			 institutional health facility.
(2)
			 The person assuming physical custody of the living infant pursuant to Iowa Code
			 section
			 233.2(2)
"a"
shall, within one business day of assuming custody,
			 contact the state registrar for specific directions and guidance for
			 registering the birth.
(3) If the
			 name of the parent is unknown, newborn safe haven registration shall be
			 completed in the standard manner by the state registrar pursuant to Iowa Code
			 section
			 144.14. Within five
			 days after assuming physical custody of the infant, the custodian shall provide
			 on the official birth worksheet the following minimum birth data and other data
			 required by the state registrar:
a. The date
			 when and the place where the child was found;
b. The sex, color or race, and approximate
			 age of the child;
c. The name and
			 address of the person or institution that has assumed physical custody of the
			 child;
d. The name given to the
			 child by the custodian;
e. The
			 name, title, and license number, if any, of the person acting as the certifier
			 to the facts of the newborn safe haven registration;
f. A cover letter with supporting
			 documentation; and
g. Any
			 additional information known.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.11 - Birth Registration Following a Foreign-born Adoption

Current through Register Vol. 47, No. 3, July 24, 2024
(1) A certificate of foreign birth shall be
			 established by the state registrar for a child born in a foreign nation upon
			 the state registrar's receipt of a completed Certificate of Adoption Report
			 form from an Iowa court of competent jurisdiction or upon request of the
			 resident adoptive parent or parents and the state registrar's receipt of all of
			 the following documents:
a. The authenticated
			 adoption decree in both the foreign language and the English translation, which
			 shall contain the official signature of the translator, or a certified copy of
			 an adoption decree from an Iowa court of competent jurisdiction;
b. If the decree does not contain information
			 to establish the certificate of foreign birth, the adoptee's authenticated
			 birth certificate in both the foreign language and the English translation,
			 which shall contain the official signature of the translator;
c. Evidence of the adoptee's permanent
			 residence such as a passport or citizenship papers;
d. A certified copy of the certificate of
			 live birth of each adoptive parent; and
e. A notarized statement that is on
			 letterhead from the licensed adoption agency or certified adoption investigator
			 and that establishes the parent or parents were residents of Iowa at the time
			 the adoption was final in the foreign nation. The statement will not be
			 required if the parent's or parents' Iowa address is shown in the adoption
			 documents.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.12 - Birth Registration Fees

Current through Register Vol. 47, No. 3, July 24, 2024
A fee is required for each birth registered pursuant to Iowa
				Code sections
				144.13,
				144.13A,
				144.15,
				144.18,
				144.23,
				144.25A,
				and 600.15.
(1) The parents shall be
			 charged and the person responsible for filing the certificate of live birth
			 shall remit to the state registrar the $20 fee for the standard registration of
			 a certificate of live birth and the $15 fee for a certified copy of the birth
			 certificate pursuant to Iowa Code section
			 144.13A.
(2) The individual filing a delayed
			 certificate of live birth shall be charged and shall remit to the state
			 registrar the $20 fee for the registration of a delayed certificate of live
			 birth for a registrant 17 years of age or younger pursuant to Iowa Code
			 sections
			 144.13A,
			 144.15,
			 and
			 144.18.
(3) The adoptive parents shall be charged and
			 shall remit to the state registrar the $20 fee for the registration of a
			 certificate of foreign birth pursuant to Iowa Code sections
			 144.13A and
			 144.25A.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.13 - Fee Collection

Current through Register Vol. 47, No. 3, July 24, 2024
If a person responsible for the registration of a certificate
				of live birth under Iowa Code section
				144.13 is not
				the parent, the person shall collect the fees from the parent and remit the
				fees to the state registrar.
(1) The
			 person collecting the fee on behalf of the state registrar shall not charge an
			 administrative fee for collection of the registration and certified copy fees
			 pursuant to Iowa Code section
			 144.13A(3).
(2) A person is discharged from the duty to
			 collect and remit the fees when the person has made a good-faith effort to
			 collect the fees from the parent or has established that the fees are to be
			 waived pursuant to Iowa Code section
			 144.13A(3).
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.14 - Waivers

Current through Register Vol. 47, No. 3, July 24, 2024
The registration fee and certified copy fee are waived if the
				expenses of the birth are reimbursed under the medical assistance program
				established by Iowa Code chapter 249A or if the parent is indigent and unable
				to pay the expenses of the birth and no other means of payment is available to
				the parent.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.16 - Responsibilities of Institutions

Current through Register Vol. 47, No. 3, July 24, 2024
Institutions responsible for filing certificates of live birth
				shall collect both the registration fee and the certified copy fee from the
				parent.
(1) The institution shall
			 complete the Summary of Fee Report for Birth Registration and Certified Copy
			 form. The institution shall submit the completed form and the total fee amount
			 by check or money order, to the state registrar, within seven days of the live
			 birth or as directed by the state registrar. All live births shall be reported
			 and indicate for each birth that:
a. The fee
			 was collected for the registration and certified copy;
b. The fee was waived, as applicable, and the
			 reason for waiver; or
c. No fee was
			 collected after a good-faith effort was made.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.17 - Responsibility for Births Occurring in Non-institutions and Non-birthing Institutions

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The
			 state registrar shall collect the registration and certified copy fees and
			 complete a Summary of Fee Report for Birth Registration and Certified Copy
			 form.
(2) If a late birth
			 registration fee is received, it shall be noted on the original Summary of Fee
			 Report for Birth Registration and Certified Copy form.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 96 - Birth Registration › Rule 641-96.18 - Delayed Birth Registration-one Year or More After Event

Current through Register Vol. 47, No. 3, July 24, 2024
All Iowa births registered one year or more after the date of
				the birth shall be prepared on a Delayed Certificate of Live Birth form. The
				state registrar shall require documentary evidence to prove the facts of the
				birth pursuant to subrule 96.18(2). The delayed birth record shall be
				registered and maintained solely at the state registrar's office.
(1)
Application
-
certificate form.
A completed Delayed Certificate of Live
			 Birth form shall be signed before a notary and filed with the state registrar
			 by the following applicants in the indicated order of priority:
a. The registrant, if 18 years of age or
			 older, whose birth occurred in Iowa but was not recorded within one year of the
			 birth;
b. The registrant's parent
			 or current legal court-appointed guardian; or
c. If no parent or legal guardian exists, a
			 member of the registrant's family who has direct tangible interest and
			 entitlement and who is competent to affirm to the accuracy of the
			 information.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 97 - Death Registration and Disposition of Dead Human Bodies › Rule 641-97.2 - Forms-property of Department

Current through Register Vol. 47, No. 3, July 24, 2024
All forms, certificates and reports pertaining to the
				registration of death events are the property of the department and shall be
				surrendered to the state registrar upon demand.
(1) The forms supplied or approved for
			 reporting death events shall be used for official purposes as provided for by
			 law, rules and instructions of the state registrar.
(2) No forms, except those furnished or
			 approved by the state registrar, shall be used in the reporting of death events
			 or the making of copies of vital records.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 97 - Death Registration and Disposition of Dead Human Bodies › Rule 641-97.3 - Standard Registration of Death-up to One Year

Current through Register Vol. 47, No. 3, July 24, 2024
Iowa death records submitted for registration within one year
				from the date of death shall be prepared on the standard Certificate of Death
				form.
(1) The county in which the
			 death occurs or in which the dead human body is found is the county of
			 death.
(2) If the death occurs in a
			 moving conveyance, the county in which the dead human body is first removed
			 from the conveyance is the county of death.
(3) Each person with a duty related to death
			 certificates shall participate in the electronic death record system. A person
			 with a duty related to a death certificate includes but is not limited to a
			 physician as defined in Iowa Code section
			 135.1, a physician
			 assistant, an advanced registered nurse practitioner, a funeral director and a
			 county recorder.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 97 - Death Registration and Disposition of Dead Human Bodies › Rule 641-97.4 - Standard Registration of Fetal Death-up to One Year

Current through Register Vol. 47, No. 3, July 24, 2024
Iowa fetal death records submitted for registration within one
				year from the date of fetal death shall be prepared on the standard Certificate
				of Fetal Death form. A fetal death certificate shall not be filed after one
				year from the date of the event. A fetal death record shall not be entered into
				the electronic death record system.
(1) When a fetal death occurs in an
			 institution, the person in charge of the institution or the person's designee,
			 the physician in attendance at or after delivery, or a medical examiner may
			 assist in preparation of the Certificate of Fetal Death form as directed by the
			 state registrar.
(2) In cases in
			 which a fetus has reached the gestation period of 20 completed weeks or more or
			 a weight of 350 grams or more, a Certificate of Fetal Death form shall be:
a. Registered and maintained solely at the
			 state registrar's office; and
b.
			 Filed within three days after delivery and prior to final disposition of the
			 fetus.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 97 - Death Registration and Disposition of Dead Human Bodies › Rule 641-97.5 - Preparation of the Certificate of Death or Fetal Death

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The funeral director or person other than
			 the funeral director who first assumes custody of a dead human body or fetus
			 for the purposes of disposition shall:
a.
			 Obtain the personal data from the next of kin or the best-qualified person or
			 source available;
b. Obtain the
			 medical certification of cause of death from the medical certifier;
			 and
c. Within three days after the
			 death and prior to final disposition of the dead human body, file the completed
			 certificate of death using the electronic statewide vital records system or,
			 within three days after delivery and prior to disposition of the fetus, file
			 the completed certificate of fetal death with the state registrar.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 97 - Death Registration and Disposition of Dead Human Bodies › Rule 641-97.6 - Medical Certification of Death

Current through Register Vol. 47, No. 3, July 24, 2024
The funeral director shall submit the completed fact of death
				portion of the certificate of death to the physician, physician assistant,
				advanced registered nurse practitioner, or medical examiner for the completion
				of the medical portion.
(1) For a
			 natural cause of death, the physician, physician assistant or advanced
			 registered nurse practitioner in charge of the patient's care for the illness
			 or condition which resulted in death shall complete and sign the medical
			 certification within 72 hours after receipt of the death certificate from the
			 funeral director or individual who initially assumed custody of the
			 body.
(2) If there is a non-natural
			 cause of death, the state medical examiner or county medical examiner shall be
			 notified and shall conduct an inquiry.
(3) If the decedent was an infant or child
			 and the cause of death is not known, a medical examiner's inquiry shall be
			 conducted and an autopsy performed as necessary to exclude a non-natural cause
			 of death.
(4) If upon inquiry into
			 a death, the state medical examiner or county medical examiner determines that
			 a preexisting natural disease or condition was the likely cause of death and
			 that the death does not affect the public interest as described in Iowa Code
			 section
			 331.802(3),
			 the state medical examiner or county medical examiner may elect to defer to the
			 physician, physician assistant or advanced registered nurse practitioner in
			 charge of the patient's preexisting condition the certification of the cause of
			 death.
(5) When an inquiry is
			 required by the state medical examiner or county medical examiner, the state
			 medical examiner or county medical examiner shall investigate the cause and
			 manner of death and shall complete and sign the medical certification within 72
			 hours after determination of the cause and manner of death.
(6) The medical certifier completing the
			 medical certification of cause of death shall attest to the accuracy of the
			 medical certification either by signature or by an electronic process approved
			 by the state registrar.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 97 - Death Registration and Disposition of Dead Human Bodies › Rule 641-97.7 - Medical Certification of Fetal Death

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The medical certification for a fetal
			 death shall be completed by the physician in attendance at or after delivery of
			 the fetus within 72 hours after delivery, except when an inquiry is required by
			 a medical examiner.
(2) When an
			 inquiry by a medical examiner is required, or when a fetal death occurs without
			 medical attendance upon the mother at or after delivery, the medical examiner
			 shall investigate the cause of fetal death and shall complete the medical
			 certification of the fetal death within 72 hours after taking charge of the
			 case.
(3) The physician or medical
			 examiner completing the medical certification of fetal death shall attest to
			 the accuracy either by signature or by an electronic process approved by the
			 state registrar.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 97 - Death Registration and Disposition of Dead Human Bodies › Rule 641-97.8 - Medical Certifier

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Only
			 an Iowa-licensed physician, physician assistant, advanced registered nurse
			 practitioner, or medical examiner shall certify to the cause and manner of
			 death.
(2) If the medical certifier
			 is unavailable, an alternate medical certifier may complete the cause and
			 manner of death when:
a. The alternate
			 medical certifier has access to the medical history of the case;
b. The alternate medical certifier views the
			 deceased at the time of death or after death has occurred; and
c. The death is from natural
			 causes.
Iowa Administrative Code › Agency 641 - Public Health Department › Chapter 97 - Death Registration and Disposition of Dead Human Bodies › Rule 641-97.9 - Report of Autopsy Findings

Current through Register Vol. 47, No. 3, July 24, 2024
(1) In
			 cases in which an autopsy is to be performed, it shall not be necessary to
			 defer the entry of the cause of death pending a full report of microscopic or
			 toxicological studies.
(2) In any
			 case in which the gross findings of an autopsy are inadequate to determine the
			 cause of death, the medical certifier shall mark the cause of death as "pending
			 investigation" on the certificate and sign the certificate. Immediately after
			 the medical data necessary for determining the cause of death have been made
			 known, the medical certifier shall provide to the state registrar a signed
			 statement that identifies the decedent and the cause of death. The signed
			 statement shall be on the medical certifier's official letterhead.
(3) In any case in which the autopsy findings
			 significantly change the medical diagnosis of cause of death, the medical
			 certifier shall make a report of the cause of death and submit it to the state
			 registrar as soon as the findings are available. Such report shall be a signed
			 statement that identifies the decedent and the revised cause of death and shall
			 be on the medical certifier's official letterhead. Such report shall amend the
			 original certificate, and the report shall be maintained in a sealed
			 file.