Iowa Administrative Code › Agency 650 - Dental Board › Title II - Administration › Chapter 6 - Public Records and Fair Information Practices › Rule 650-6.14 - Personally Identifiable Information

Current through Register Vol. 47, No. 3, July 24, 2024
This rule describes the nature and extent of personally
				  identifiable information which is collected, maintained, and retrieved by the
				  agency by personal identifier in record systems as defined in rule
				  6.1(153,147,22). For each record system, this rule describes the legal
				  authority for the collection of that information, the means of storage of that
				  information and indicates whether a data processing system matches, collates,
				  or permits the comparison of personally identifiable information in one record
				  system with personally identifiable information in another record system. The
				  record systems maintained by the agency are:
(1)
Information on nonlicensee
				investigation files maintained by the board.
This information is
				collected by the board pursuant to the authority granted in Iowa Code sections
				147.2,
				147.83,
				147.84,
				147.85, and
				147.93. This
				information is stored on paper only. This information is a public record except
				to the extent that certain information may be exempt from disclosure under Iowa
				Code section
				22.7 or other
				provisions of law.
(2)
Information in complaint, compliance, and investigative files
				maintained by the board for the purposes of discipline.
This
				information is collected pursuant to Iowa Code sections
				153.33,
				272C.3,
				and
				272C.9. This
				information is stored electronically and on paper. This information is required
				to be kept confidential pursuant to Iowa Code section
				272C.6(4).
				However, information may be released to the licensee or registrant once a
				disciplinary proceeding is commenced by the filing of a formal statement of
				charges and the notice of hearing.
(3)
Records of board disciplinary
				hearings.
These records contain information about licensees and
				persons under the board's jurisdiction who are subject of a board disciplinary
				proceeding or other action. This information is collected by the board pursuant
				to the authority granted in Iowa Code sections
				153.23
				and
				153.33, and
				chapter 272C. This information is stored electronically and on paper. These
				records may also contain the following:
a.
				Formal charges and notices of hearings and final written decisions imposing
				sanctions, including informal stipulations and settlements. This information is
				collected by the board pursuant to the authority granted in Iowa Code sections
				153.23
				and
				153.33 and
				chapter 272C. This information is stored electronically and on paper. This
				information is a public record pursuant to Iowa Code sections
				272C.5
				and
				272C.6.
b. Court reporter notes, tape recordings,
				exhibits, pleadings, motions, orders, and other documents that constitute the
				record in a disciplinary hearing. If a hearing is closed pursuant to Iowa Code
				section
				272C.6(1),
				the record is confidential under Iowa Code section
				21.5(4).
				This information is collected by the board pursuant to the authority granted in
				Iowa Code sections
				153.23
				and
				153.33, and
				chapter 272C. This information is stored on recorder tape or paper
				only.