Mississippi Administrative Code › Title 9 - Education- Mississippi Community College Board › Part 6 - Workforce Education Policies › Section 9-6-IV - Accountability/Performance

Current through June 25, 2024
(a)
Fiscal
			 Accountability
The MCCB maintains fiscal accountability in two
			 ways: (1) by setting project writing and expenditure policies for colleges to
			 follow and (2) by conducting an annual monitoring visit to each college. FY2013
			 project writing and expenditure policies are included here as Appendix C.
			 Fiscal monitoring visits consist of a review of a random sample of
			 approximately 10% of a college's projects for the previous year. A variety of
			 checks and balances is referenced, including but not limited to comparing the
			 training plan to the class roll sheets, comparing reimbursement requests to
			 invoices and instructor time sheets, reviewing instructional quality checklists
			 and reviewing the notes on instruction as monitored by the center staff. The
			 MCCB reserves the right to conduct 100% monitoring visits and the right to
			 monitor any ongoing activities at any time. In the event that discrepancies are
			 found, appropriate corrective action is taken and the college is provided
			 technical assistance as needed. A copy of the monitoring instrument for FY2013
			 projects is provided as Appendix D.
(b)
Programmatic
			 Performance
In FY2013, the MCCB will continue to have available
			 performance information such as number of employees and employers being served,
			 type and quantity of training course, and other information that can be
			 determined from the project database. The robust performance system will
			 continue to be used. See below:
1. the
			 development of a common dataset,
2.
			 electronic collection and storage of data, preferably in the local colleges
			 existing student information system,
3. electronic systems be able to export
			 information through data files to other entities,
4. data files are to be used for the purposes
			 of transcripting non-credit activities, MCCB non-credit enrollment management,
			 and for use in determining performance on SWIB/MCCB jointly approved
			 performance measures, and
In order to facilitate the move to this performance measurement
				system, the MCCB in conjunction with the college and other partners define the
				following three file structures as the required common dataset that must be
				maintained for each training activity.
Data File Student
Data Element
Description
Last Name
Student's Last Name
First Name
Student's First Name
SSN
Student's 9 digit Social Security Number
DOB
Student's Date of Birth
Race/Ethnicity
Student's Race and/or Ethnicity
Gender
Student's Gender
Level of Education
Highest Level of Education Completed
Employment Status
Employed or Unemployed
Employment Type
Part Time, Full time, Temporary, Seasonal
Occupation
Job Title
Address
Street Address
City
City
State
State
Zip
Zip Code
County
County of Residence
Term
College Term/Semester
Course Number
Unique course Identification Number
Data File -- Course
Data Element
Description
Term
College Term/Semester
Course Number
Unique Course Identification Number
Course Title
Name of Course
Code
MCCB Classification Code for Course
Start Date
Month/Day/Year that course begins
End Date
Month/Day/Year that course ends
Hours
Length of Course/Training in Hours
Day
Days of the week course is offered
Credit
Number of College Credits
Company Name
Name of Company
Company Federal Identification Number
Federal Identification Number
Company MDES Account Number
MDES Account Number (state tax id)
Campus
Location where course is offered
Instructor Name
Name of Course Instructor
Costs
Amounts of Funding in Dollars
Data File -- Industry Based
						Training
Data Element
Description
Term
College Term/Semester
Project Number
Unique Project Identification Number
Project Amounts (costs)
Amount, in dollars, obligated for project
Funding Source
Source of Funding for Course
Reimbursed Amount
Actual Dollar Amount Reimbursed
De-obligated Amount
Amount in dollars, de-obligated for project
Course Number
Unique Course Identification Number
Course Title
Name of Course
Code
MCCB Classification Code for Course
Start Date
Month/Day/Year that course begins
End Date
Month/Day/Year that course ends
Hours
Length of Course/Training in Hours
Day
Days of the week course is offered
Credit
Number of College Credits
Company Name
Name of Company
Company Federal Identification Number
Federal Identification Number
Company MDES Account Number
MDES Account Number
The above dataset when managed properly and with the added
				ability to make comparisons to Mississippi's UI database will provide the
				information necessary to determine performance on a set of common measures as
				developed by the SWIB and MCCB. Additionally, there exists a host of other
				questions that may be of interest to the local college that can be answered by
				the above data set. Individual colleges are encouraged to review the data
				reports for locally valuable information. The common measures to be determined
				for each college and subsequently compiled for the state shall include those
				approved by the SWIB and MCCB. The measures are as follows:
1.
Entered
			 Employment
This measure will determine if people who receive
			 services gain employment. This measure is only applied to those participants
			 who are not employed at the date of participation. It is calculated by dividing
			 the number of participants who are employed in the first quarter after the exit
			 quarter by the number of participants who exit during the quarter.
2.
Employment
			 Retention
This measure will determine if people retain their jobs.
			 This measure will only be applied to those who are employed in the first
			 quarter after the exit quarter. It is calculated by dividing the number of
			 participants who are employed in both the second and third quarters after the
			 exit quarter by the number of participants who exit during the
			 quarter.
3.
Average
			 Earnings
- This measure will determine if the population served is
			 inclusive. This measure would only be applied to those participants who are
			 employed in the first, second, and third quarters after exit. It is calculated
			 by adding total earnings in the second quarter with total earnings in the third
			 quarter after the exit quarter and dividing by the number of participants who
			 exit during the quarter.
4.
Earnings Gains
- This measure will determine if people
			 are getting better jobs or higher pay. This measure would be applied to two
			 separate groups. The first group is those who are unemployed at the time of
			 training who then become employed at exit and remain employed in the second and
			 third quarters after exit. For this group, earnings gains are calculated as the
			 average earnings in the third quarter after exit. The second group is those who
			 are employed at the time of participation and who are subsequently employed in
			 the first, second and third quarters after exit. For this group, earnings gains
			 are calculated by comparing the wage at time of participation with the wage at
			 the third quarter after exit.
5.
Business Penetration
- This measure will determine the
			 total number of businesses served in a given area under specific jurisdictions
			 (e.g., WIA areas, Community College districts, etc.). This measure is
			 calculated by dividing the number of businesses served in the area by the total
			 number of businesses in operation in the area. This proposed measure could be
			 further refined by industry and/or business size.
6.
Hiring Activities
- This measure will determine employee turnover, business expansion, and
			 lay-offs. Employee turnover will determine at what rate people who receive
			 training change jobs. This measure applies to those who received any form of
			 workforce training. It is calculated as the average number of people who change
			 employers anytime during the first three quarters after exit. The business
			 expansions measure is being proposed to capture whether or not any form of
			 training activities contribute to the expansion of business through the
			 creation of new jobs. This measure is calculated as the difference between the
			 number of people on the payroll in the quarter prior to receiving service and
			 the number of people on the payroll during the first three quarters after a
			 business uses workforce services. The lay-off measure is being proposed to
			 determine if workforce services facilitate businesses to retain their employees
			 by making the business more competitive. This measure is calculated as the
			 average number of people laid-off in the first three quarters after the
			 business receives training services.