Louisiana Administrative Code › Title 34 - GOVERNMENT CONTRACTS, PROCUREMENT AND PROPERTY CONTROL › Part V - Procurement › Chapter 25 - Procurement of Professional, Personal, Consulting, Social Services, and Energy Efficiency Contracts › Subchapter C - Contracts for Information Technology Consulting Services in an Amount Greater than $100,000 › Section V-2557 - Procurement Support Team; Procurement Schedule

Current through Register Vol. 50, No. 6, June 20, 2024
A. Each using agency contemplating a contract
				  for information technology consulting services with an estimated value
				  exceeding the maximum value specified in
				  R.S.
				  39:1621(C) shall notify the
				  Office of State Procurement prior to the drafting of the request for proposals.
				  The Office of State Procurement shall then contact the appropriate agencies and
				  obtain from those agencies the names of the individuals designated to
				  participate on the particular procurement support team (PST). The Office of
				  State Procurement shall then designate a team leader, insure that at least two
				  members of the procurement support team have received formal training in
				  computer contract negotiations, and forward to the team leader the names of the
				  other team members, along with any information received from the using
				  agency.
B. The team leader will
				  establish a schedule for the procurement activity, define the role and task of
				  each team member, and establish a project file. The using agency and all team
				  members are responsible for insuring that the team leader receives a copy of
				  all correspondence and documentation.
C. At the end of the procurement process one
				  copy of the documentation related to the procurement will be retained on file
				  by the Office of State Procurement. The team leader will make written status
				  reports at the end of each phase to the Office of State Procurement. Such
				  status reports shall be presented to the Office of State Procurement at each
				  regular meeting.
D. Each member of
				  the procurement support team must review as a minimum the request for
				  proposals, the using agency's proposal evaluation, the award of contract and
				  the final contract. As a minimum, this review must be indicated by the
				  signature of each team member. Where team evaluations are made, each PST team
				  member must sign the evaluation, or his designating or qualifying reports.
E. In the event that a PST team
				  member indicates acceptance or concurrence with any activity, and that PST team
				  member's agency subsequently refuses to approve the process pursuant to its
				  statutorily required review, the reviewing agency and the individual PST team
				  member must submit to the team leader written reasons for their actions. The
				  PST team leader shall file these documents in the final activity file.
F. After a procurement process has
				  been completed, PST team members and the using agency are encouraged to submit
				  written evaluations and comments of the process, and suggestions for future
				  improvements. Such evaluations, comments, and suggestions shall be sent to the
				  Office of State Procurement.
AUTHORITY
					 NOTE: Promulgated in accordance with
					 R.S.
					 39:1490(B).