Louisiana Administrative Code › Title 34 - GOVERNMENT CONTRACTS, PROCUREMENT AND PROPERTY CONTROL › Part I - Purchasing › Subpart 3 - Equipment-Lease-Purchase Program › Chapter 55 - Procedures for Information Technology Hardware, Software, Software Maintenance and Support Services and Hardware Maintenance › Section I-5513 - Procurement Support Team Operations

Current through Register Vol. 50, No. 6, June 20, 2024
A. Procurement Support Team Composition
1. A procurement support team (PST) shall be
				  formed in accordance with the procedures defined herein for every information
				  technology contract in an amount $100,000 or greater for the procurement of
				  information technology hardware, hardware maintenance, software, software
				  maintenance, and software support services. All contracts shall be subject to
				  the review and approval of other agencies as required by statute or
				  regulations. Purchase release orders issued pursuant to a direct order contract
				  or a brand name contract shall not constitute a contract for purposes of these
				  procedures. The formation of a procurement support team shall be accomplished
				  by the Office of State Purchasing and shall include one or more representatives
				  from each of the following: the Office of State Purchasing; the Legislative
				  Legal Staff; the using agency initiating the procurement action; and the
				  Legislative Fiscal Office. The Office of Information Technology will provide
				  technical staff to assist the Office of State Purchasing and the procurement
				  support team.
2. At least two
				  members of each procurement support team shall have formal training in contract
				  negotiations. The Legislative Fiscal Officer, the speaker of the House of
				  Representatives and the president of the Senate (jointly), and the head of the
				  Purchasing Agency (or his designee), shall each designate in writing to the
				  Office of State Purchasing the names of a primary and an alternate team member.
				  It shall be the responsibility of each named agency to keep the Office of State
				  Purchasing advised of any changes in designated individuals.
3. The individual agencies represented on
				  procurement support teams will have the following primary responsibilities.
				  These responsibilities may be enlarged or modified as appropriate to each given
				  situation by the procurement support team leader with the concurrence of the
				  Office of State Purchasing.
a. Legislative
				  Fiscal Office. The Legislative Fiscal Office shall have the primary
				  responsibility for the analysis of solicitations and review of funding
				  procedures and certification of specific appropriation for the purpose prior to
				  the final contract award.
b.
				  Legislative Legal Staff. The Legislative Legal Staff shall have the primary
				  responsibility for developing the legal terms and conditions of draft
				  contracts, evaluating the legal impact of substantive terms and conditions,
				  review to ensure compliance with statutes and regulations, and legal
				  negotiations.
c. Office of State
				  Purchasing. The Office of State Purchasing shall have primary responsibility
				  for insuring compliance with procurement procedures and regulations, the
				  drafting of solicitations, and the evaluation of bids and proposals.
d. The Procuring Agency. The procuring agency
				  shall have primary responsibility for the determination of compliance of bids
				  or proposals with the functional requirements, and for all management decisions
				  at each phase of the procurement process.
4. The Office of Information Technology shall
				  provide technical staff to assist the Office of State Purchasing and the
				  procurement support team. They shall provide advice and support in the area of
				  information technology techniques, negotiation techniques, developing the
				  structure and content of solicitations, and evaluation of bids or proposals, as
				  requested by the Office of State Purchasing.