Iowa Administrative Code › Agency 351 - Ethics and Campaign Disclosure Board, Iowa › Chapter 4 - Campaign Disclosure Procedures › Rule 351-4.15 - Schedule B - Monetary Expenditures

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Date expended.
The
			 committee shall report the amounts of all itemized expenditures (expenditures
			 of $5 or more) made by the committee for the reporting period chronologically
			 by the date expended. The date of the expenditure is the date the check is
			 issued. The complete date (month/day/year) shall be provided.
(2)
Name and address of
			 recipient.
The schedule shall include the name and address of each
			 person to whom disbursements, other than loan repayments, were made during the
			 reporting period. (Loan repayments shall be reported on Schedule F.)
(3)
Purpose of expenditure.
The schedule shall include a description of the purpose of each disbursement.
			 The description shall be a clear and concise statement that specifically
			 describes the transaction which has occurred. The following general terms are
			 examples of descriptions which are not acceptable: "expenses," "reimbursement,"
			 "candidate expense," "services," "supplies," and "miscellaneous expense." The
			 following are examples of acceptable descriptions: "printing-candidate yard
			 signs," "printing-PAC membership solicitation letter," "mailing-candidate
			 brochures," "reimbursement for candidate lodging to attend campaign event," or
			 "mileage reimbursement-150 miles @ 250 [CENT] per mile." A combined description
			 is not acceptable unless sufficient information is provided so that the cost of
			 separate purposes can be discerned, for example, "printing and mailing of 1,000
			 brochures."
(4)
Miscellaneous (unitemized) expenses.
Notwithstanding the other
			 provisions of this rule, disbursements of less than $5 may be shown as
			 miscellaneous disbursements or expenses for the period so long as the aggregate
			 miscellaneous disbursements to any one person during a calendar year do not
			 exceed $100.
(5)
Candidate
			 ID number and committee check number
If a contribution is made by a
			 statewide political committee (PAC) or a state party committee to a statewide
			 or general assembly candidate or a judge standing for retention, the committee
			 making the contribution shall include on the committee's disclosure report the
			 board-assigned identification number of the recipient candidate's committee and
			 the check number by which the contribution was made. A list of candidate ID
			 numbers may be obtained from the board and is also available on the board's
			 website at ethics.iowa.gov.
(6)
Check transactions required.
All disbursements, including all
			 expenditures and any other withdrawals from committee funds, shall be by check.
			 Cash withdrawals and "petty cash" accounts are not permitted. Committees'
			 activities which necessitate cash drawers or other cash transactions shall be
			 conducted and reported as provided by rule
			 351-4.36 (68A,68B).
(7)
Reverse entries
-
refunds.
If a committee receives a refund of all or part of a
			 disbursement previously made, the committee shall report the refund on Schedule
			 B as a reverse entry, reducing the monetary expenditures. The purpose should
			 include an explanation as to why the refund was made.
(8)
Interest paid; bank
			 charges.
Although repayments of loan principal are reported on
			 Schedule F (see rule 351-4.18 (68A,68B)), interest
			 payments on loans shall be reported on Schedule B. Bank service charges and
			 fees (e.g., monthly service fees, costs for check printing, returned check
			 charges) shall also be reported and identified on Schedule B.
This rule is intended to implement Iowa Code section
				68A.402.