Mississippi Administrative Code › Title 36 - Technology › Part 2 - Information Systems Services › Chapter 1 - ITS Roles in IT Procurement › Rule 36-2-1-201.5 - 001-050 Summary of ITS Statute

Current through June 25, 2024
Sections
				  25-53-1
				  through
				  25-53-191
Category/Code Section
Purpose of ITS:
25-53-1
To maximize the use and benefit of information
							 technology by promoting full cooperation, coordination, cohesive planning, and
							 maximum compatibility among all state agencies and institutions of higher
							 learning;
Purview of ITS:
State Agencies
Institutions of Higher Learning (Public
							 University)
Other political subdivisions on request
Authority, Duties, & Responsibilities
1.
Procurement
Business Area: Information Systems Services (ISS)
				  Scope:
All information technology (including telecommunications)
				  hardware, software, and services
Category/Code Section
Responsibilities:
25-53-5 (d)
Maximize competition among manufacturers; Maximize
							 compatibility among information systems;
25-53-21 (f)
Serve as purchasing and contracting agent for the
							 state for all IT hardware, software, and services;
Receive and review all requests for the acquisition
							 of IT hardware, software, and services;
Approve or disapprove all requests for the
							 acquisition of IT hardware, software, and services;
25-53-5 (o)
Award contracts to the lowest and best bidder, after
							 determining the lowest and best of the proposals submitted;
25-53-5 (k); 25-53-21 (f)
Approve all contracts for technology hardware,
							 software, and services;
25-53-21 (f)
Execute all contracts for technology hardware,
							 software, and services;
25-53-29 (1)
Publish written planning guides, policies and
							 procedures for use by agencies and institutions in planning for IT;
Authority:
25-53-5 (d)
Require the use of common computer
							 languages;
25-53-21 (e)
Require the renegotiation, termination, amendment,
							 or execution in proper form and according to established policies, rules, and
							 regulations, of all contracts for the acquisition of IT hardware, software, or
							 services;
25-53-25 (2)
Develop policies for delegating bidding and
							 contracting responsibilities to the purchasing agency;
25-53-21 (d)
Report to the ITS Board any failure on the part of
							 any agency to cooperate with the planning for efficient IT
							 operation;
1a.
Procurement: Telecommunications- Specific Scope:
All requests by state
				agencies for the purchase or lease of telecommunications systems or services
				including telecommunication proposals, studies and consultation contracts, and
				intra-LATA and inter-LATA transmission channels
Category/Code Section
Responsibilities:
25-53-111 (h)
Establish and define telecommunications systems and
							 services specifications and designs so as to assure compatibility of
							 telecommunications systems and services within state government and governing
							 authorities;
25-53-111 (l)
Develop policies, procedures and long-range plans
							 for the acquisition of telecommunications systems;
Authority:
25-53-111 (g)
Review, coordinate, approve or disapprove all
							 requests for procurement, through purchase or lease, of telecommunications
							 systems or services, including telecommunication proposals, studies and
							 consulting contracts and intra-LATA and inter-LATA transmission
							 channels;
25-53-111 (l)
Require all state agencies to submit a long-range
							 plan for the use of telecommunications equipment, systems and
							 services;
25-53-109 (c) (iv)
Manage specification writing, bid letting, proposal
							 evaluation, and contract negotiations for telecommunications systems and
							 services;
2.
Technology Oversight, Standardization, and Operations Business Areas: Telecom
				Services, Data Services, Information Security Scope:
Cooperation between
				state agencies for the purpose of efficient IT operation
Category/Code Section
Responsibilities:
25-53-5 (l)
Acquire and operate technology to provide services
							 to state agencies when, in ITS' opinion, such operation will provide maximum
							 efficiency and economy in the function of any agency or state government as a
							 whole;
25-53-21 (a)
Conduct continuing studies of all information
							 technology activities carried out by all agencies;
Develop a long range plan for the efficient and
							 economical performance of all information technology activities in state
							 government;
25-53-21 (a), (d)
Implement the long range technology plan as it
							 applies to ITS and ensure that the over-all technology direction outlined in
							 the plan is implemented by all state agencies;
Authority:
25-53-5 (g)
Provide for the development and require the adoption
							 of standardized computer programs;
25-53-5 (i)
Specify organizational structures within state
							 agencies relating to information technology operations;
25-53-21 (c)
Inspect the IT operations of any agency as
							 necessary;
25-53-21 (d)
Decide all questions of the division of the cost of
							 information technology operations among the agencies;
25-53-21 (g)
Shall suggest and cause to be brought about
							 cooperation between the agencies and institutions in order that work and/or
							 equipment in one agency may be made available to another agency; Effect any
							 improvements necessary for the purpose of joint or cooperative IT
							 operations;
25-53-29 (1) (c)
Inspect agency facilities and equipment, interview
							 agency employees, and review records at any time deemed necessary for the
							 purpose of identifying cost-effective applications of technology;
25-53-29 (c)
Issue management letters to agency heads following
							 IT inspections, with cost estimates and recommendations concerning staff
							 reductions, other monetary savings, and improved delivery of
							 services;
2a.
Technology Oversight and Standardization: Telecommunications- Specific
				Scope:
All telecommunications systems and networks used by state
				agencies
Category/Code Section
Responsibilities:
25-53-105
Coordinate and promote efficiency in the
							 acquisition, operation and maintenance of all telecommunications systems and
							 networks used by agencies of the state;
25-53-105
Coordinate the compatibility of systems and networks
							 of the state with those of governing authorities to promote a uniform,
							 compatible telecommunications system for agencies and governing
							 authorities;
25-53-109 (b)
Provide more effective management of state
							 telecommunications resources and implement long-range plans and
							 procurement;
25-53-109 (c)
Manage, plan, and coordinate all telecommunications
							 systems under the jurisdiction of the state;
25-53-111 (a)
Establish and coordinate through state ownership or
							 commercial leasing all telecommunications systems and services affecting the
							 management and operations of the state;
25-53-111 (b)
Act as sole centralized customer for the
							 acquisition, billing, and record keeping of all telecommunications systems or
							 services provided to state agencies through lease or purchase;
25-53-111 (d)
Offer or provide transmission, switch and network
							 services on a reimbursable basis to agencies financed by federal funds, to
							 governing authorities, and to other governmental agencies
25-53-111 (e)
Approve or provide state telephone services on a
							 reimbursable basis to full-time students at state institutions of higher
							 learning and junior colleges;
25-53-111 (f)
Develop coordinated telecommunications systems or
							 services for all state agencies;
25-53-111 (i)
Provide a continuous, comprehensive analysis and
							 inventory of telecommunications costs, facilities and systems within state
							 government;
25-53-111 (j)
Promote, coordinate or assist in the design and
							 engineering of emergency telecommunications systems, including but not limited
							 to 911 service, emergency medical services and other emergency
							 telecommunications services;
25-53-111 (k)
Advise and provide consultation to agencies and
							 governing authorities with respect to telecommunications management
							 planning;
25-53-111 (l)
Develop policies, procedures and long-range plans
							 for the use of telecommunications systems;
Authority:
25-53-109 (a)
Form an advisory council of persons with expertise
							 and experience in telecommunications for the purpose of setting goals,
							 establishing long-range plans and policies, and overseeing and assisting in the
							 procurement of telecommunications equipment and services;
25-53-109 (c) (i)
Administer telecommunications systems, including
							 coordination of activities, vendors, service orders, and billing/record-keeping
							 functions;
25-53-109 (c) (ii)
Plan new systems or services;
25-53-109 (c) (iii)
Design replacement systems;
25-53-109 (c) (v)
Supervise the implementation of new systems and
							 ongoing support;
25-53-109 (c) (vi)
Implement long-term state plans;
25-53-109 (c) (vii)
Manage intra-LATA and inter-LATA
							 networking;
25-53-111 (c)
Charge respective user agencies for their
							 proportionate cost of the installation, maintenance and operation of the
							 telecommunications systems and services, including the operation of
							 ITS;
25-53-111 (f)
Require cooperative utilization of
							 telecommunications equipment and services by aggregating users;
25-53-119
Sole authority and responsibility, within the
							 constraints of this statute, for defining the specific telecommunication
							 equipment, systems and services to which this statute is
							 applicable.
3.
Training Business Area: Education Services Scope:
Training
				programs for employees in information technology positions and end-users of
				technology
Category/Code Section
Responsibilities:
25-53-5 (g)
Establish training programs for state agency
							 personnel;
25-53-29 (d)
Conduct classroom and onsite training for end-users
							 of applications and systems and for IT professionals;
25-53-111 (k)
Provide training to users within state government in
							 telecommunications technology and system use;
5.
Consulting Business Area: Information Systems Services; Telecom Services; Data
				Services Scope:
Planning, consulting, project management, systems and
				performance review, system definition, design, application programming,
				training, development and documentation, implementation, maintenance and other
				tasks within the resources of ITS, for agencies, institutions, political
				subdivisions, and other governmental entities, on a fee basis
Category/Code Section
Responsibilities:
25-53-29 (2)
Provide a high level of technical expertise for
							 government entities;
25-53-29 (1) (e)
Provide consulting services to agencies and
							 institutions or governmental subdivisions requesting technical
							 assistance
;
Authority:
25-53-29 (1) (e)
Submit proposals and enter into contracts to provide
							 services to agencies, institutions, or governmental subdivisions;
25-53-29 (4)
Charge fees to agencies and institutions for
							 services rendered to them;
25-53-29 (6)
Contract with firms or individuals to augment the
							 consulting staff to ensure timely completion of tasks;
6.
Additional Requirements of State Agencies:
Category/Code Section
Responsibilities:
25-53-113
Give full cooperation to ITS in furnishing all
							 information of any kind as it pertains to telecommunications;
25-53-115
No agency shall rent, lease, lease/purchase,
							 purchase, or in any way own or pay for the operation of any telecommunications
							 system out of any funds available for use by that agency without the written
							 approval of ITS.
25-53-117
No agency shall obligate the state to any vendor for
							 a telecommunications system of any kind. All transactions dealing with a
							 telecommunications system shall be conducted through ITS and any vendor found
							 in violation of this policy may be prohibited for bidding for up to 24
							 months.
25-53-1, et
				  seq