Iowa Administrative Code › Agency 286 - Libraries and Information Services Division › Chapter 3 - Statewide Programs and Agreements › Rule 286-3.9 - Iowa Depository for Iowa Publications Purpose

Current through Register Vol. 47, No. 3, July 24, 2024
The depository library center is established within the state
				library to serve as the central agency for the collection and distribution of
				publications issued by state agencies to depository libraries.
(1)
Definitions.
"Core depository"
shall receive only those
				publications found on the periodically compiled core list.
"Core list"
of Iowa state documents is a
				selected list intended to meet the basic document needs of libraries.
"Depository library"
means a library
				designated for the deposit of state publications.
"Depository library center"
shall be the
				headquarters for the state documents depository program and shall also be
				referred to as the "state documents center."
"Full depository"
shall be a library receiving
				everything collected by the depository library center.
"Permanent depository"
shall be a library
				receiving and permanently maintaining two copies of each state
				publication.
"State agency"
means a legislative, executive,
				or judicial office of the state and all of its respective offices, departments,
				divisions, bureaus, boards, commissions, committees, and state institutions of
				higher education governed by the state board of regents.
"State publications"
are defined as any
				multiply produced informational products or materials regardless of format,
				method of reproduction, or source, originating in or produced with the imprint
				of, by the authority of, or at the total or partial expense of, any state
				agency. The definition incorporates those publications that may or may not be
				financed by state funds but are released by private bodies such as research and
				consultant firms under contract with or supervision of any state agency. State
				information products specifically include, but are not limited to, public
				documents appearing as reports, directories, statistical compendiums,
				bibliographies, lists, state plans, statutes, codes, laws and bills, rules,
				regulations, transcripts of public hearings, journals, newsletters, bulletins,
				periodicals, books, pamphlets, brochures, charts, maps, surveys, other printed
				matter, audiovisual materials, microfilm, microfiche, and all electronic
				information sources in all electronic formats. State information products do
				not include correspondence and memoranda intended solely for internal use
				within the agency or between agencies, materials designated by law as being
				confidential, materials excluded from this definition by the department through
				the adoption and enforcement of rules, and materials determined by the
				depository library center staff to be exempt.
(2)
Administration of the depository
			 program.
a. The state documents
			 depository program shall be administered by the depository librarian under the
			 direction of the state librarian.
b. The state library/depository library
			 center shall serve as the last copy depository for predepository state
			 information products and for those products never deposited with the center
			 since its 1979 inception.