Code of Massachusetts Regulations › 810 CMR - DIVISION OF CAPITAL ASSET MANAGEMENT AND MAINTENANCE › Title 810 CMR 10.00 - Prequalification Of Subcontractors To Bid On Public Building Contracts Pursuant To M.G.L. c.149 Sections 44a Through 44j › Section 10.07 - Public Notice of Prequalification

Current through Register 1525, July 5, 2024
(1)
Public Notice and Solicitation of Responses to RFQ
.
			 Once the Prequalification Committee has met and finalized the RFQ and SOQ in
			 accordance with the requirements set forth in
			 810
			 CMR 10.05 and
			 10.06, the Awarding Authority
			 shall initiate the prequalification process by issuing a public notice to alert
			 interested Subcontractors that prequalification will be utilized for the
			 procurement of Subcontractors on a particular Building Project and that
			 sub-bids will not be accepted from Subcontractors which have not been
			 prequalified and invited to bid by the Awarding Authority as provided in M.G.L.
			 c. 149, § 44D¾, and
			 810 CMR
			 10.00.
(2)
Advertisement of Public Notice and Solicitation of Responses to
			 RFQ
. The public notice shall be advertised in a newspaper of
			 general circulation in the area in which the Building Project is located, in
			 the
Central Register
pursuant to M.G.L. c. 9, § 20A, and
			 within the Commonwealth's state-wide COMMBUYS procurement system, which is
			 administered by the Commonwealth's Operational Services Division. The public
			 notice may also be posted on the Awarding Authority's web-site, but such
			 posting will not eliminate or substitute the requirement to advertise the
			 public notice as set forth in
			 810
			 CMR 10.07.
(3)
Time for Public Notice and
			 Solicitation of Responses to RFQ
. The public notice that
			 prequalification will be utilized and solicitation of responses to the RFQ
			 issued for that purpose shall be published by the Awarding Authority not less
			 than two weeks before the deadline for submission of responses to the
			 RFQ.
(4)
Contents of
			 Public Notice and Solicitation
.
(a) The public notice must contain the
			 following minimum required information regarding the Building Project:
1. a statement indicating that the RFQ will
			 be used to prequalify Subcontractors for a particular Building Project and only
			 Subcontractors who are prequalified by the Awarding Authority will be invited
			 to submit a bid for the Building Project pursuant to M.G.L. c. 149, §
			 44F;
2. the location or locations
			 where interested Subcontractors can obtain a full copy of the RFQ, including
			 both the actual address or addresses where a hard copy may be obtained and the
			 electronic address or addresses where an electronic copy may be
			 obtained;
3. the time and date for
			 receipt of responses to the RFQ, which shall be at least two weeks after the
			 date of advertisement of the public notice and solicitation of responses to the
			 RFQ;
4. both the mailing and
			 physical address of the office to which the responses to the RFQ are to be
			 delivered;
5. the timeframe in
			 which the Awarding Authority will respond to said responses;
6. a general description of the Building
			 Project which shall include a description of the physical location of the
			 Building Project and the work to be performed;
7. the anticipated schedule for the Building
			 Project from the time a notice to proceed is issued by the Awarding
			 Authority;
8. the estimated
			 construction cost for the Building Project and the estimated construction cost
			 for each and every subtrade for which Subcontractors will be prequalified in
			 accordance with M.G.L. c. 149, § 44D¾, and
			 810 CMR
			 10.00;
9.
			 a listing of the project team, including the Awarding Authority, the Designer,
			 and Awarding Authority's OPM, if applicable;
10. a detailed description of the evaluation
			 procedure and the criteria for the prequalification of Subcontractors,
			 including the point rating system to be enlisted by the Prequalification
			 Committee in evaluating responses to the RFQ and the specific point allocation
			 for each evaluation category and sub-category, and the anticipated schedule for
			 the start and completion of the evaluation process;
11. a prohibition against any unauthorized
			 communication or contact with the Awarding Authority outside of official
			 pre-bid meetings. (The only communications which shall be deemed authorized are
			 inquiries made to the Awarding Authority for general information about
			 obtaining the RFQ, RFQ submission deadlines, and the existence of any relevant
			 addenda to the RFQ; and inquiries made at any official Pre-RFQ submission
			 meeting held by the Awarding Authority); and,
12. if the Awarding Authority elects to limit
			 the size and number of pages to be included in the responses to the RFQ then
			 notice of that limitation must be included in the public notice and
			 solicitation.