Kansas Administrative Regulations › Agency 112 - KANSAS RACING AND GAMING COMMISSION › Article 107 - ELECTRONIC GAMING MACHINES › Section 112-107-19 - Coupons

Current through Register Vol. 43, No. 28, July 11, 2024
(a) Any facility
			 manager may utilize coupons and a coupon system that has been tested and
			 approved by the commission under K.A.R. 112-107-3.
(b) The design specifications for the coupon
			 shall meet the requirements of article 110.
(c) The design specifications for the coupon
			 system shall meet the requirements of article 110.
(d) Each facility manager shall establish a
			 system of internal controls for the issuance and redemption of coupons before
			 issuing any coupon. The internal controls shall be submitted to and approved by
			 the commission under K.A.R. 112-104-1. The system of internal controls shall
			 include the following requirements:
(1) The
			 package containing the coupons shall be opened and examined by at least two
			 members of the accounting department. Each deviation between the invoice and
			 control listing accompanying the coupons, the purchase or requisition order,
			 and the actual coupons received shall be reported to the controller or to a
			 higher authority in a direct reporting line and to the director of internal
			 audit.
(2) Upon examination of the
			 coupons, the facility manager shall cause to be recorded in a coupon control
			 ledger the type and quantity of coupons received, the date of the receipt, the
			 beginning serial number, the ending serial number, the new quantity of unissued
			 coupons on hand, the purchase order or requisition number, any deviations
			 between the number of coupons ordered and the number received, and the
			 signature of any individual who examined the coupons.
(3) All unissued coupons shall be stored in
			 the cage, controlled by a cage department supervisor.
(4) A representative from the internal audit
			 department shall prepare a monthly inventory of unissued coupons. Any
			 deviations between the coupon inventory and the coupon control ledger shall be
			 reported to the controller and the director of internal audit.
(5) A representative of the facility manager
			 shall estimate the number of coupons needed by shift each day.
An accounting department employee shall obtain the quantity of
				coupons to be issued. If a date indicating when the coupon becomes invalid is
				not preprinted on the coupon, the accounting department employee shall affix a
				stamp indicating the date the coupon becomes invalid. The following, at a
				minimum, shall be recorded in the coupon control ledger:
(A) The date the coupons were
			 issued;
(B) the type of coupons
			 issued;
(C) the beginning serial
			 number of the coupons issued;
(D)
			 the ending serial number of the coupons issued;
(E) the quantity issued and the quantity
			 remaining; and
(F) the signatures
			 of the accounting department employee issuing the coupons and any other
			 department's employee receiving the coupons.
(6) The facility manager shall require unused
			 coupons obtained from the accounting department employee to be stored in a
			 locked cabinet until the coupons are distributed to patrons. All coupons
			 remaining unused at the end of a shift shall be either returned to the cage
			 department for receipt and redistribution or kept for use by the following
			 shift if accountability between shifts is maintained. All expired coupons shall
			 be returned to the cage department on a daily basis. Any coupons that are not
			 used by the expiration date indicated on the coupons shall be voided when
			 returned to the cage department.
(7) Documentation shall be prepared by a
			 representative of the facility manager for the distribution of coupons to
			 patrons. The documentation shall include the following information, at a
			 minimum:
(A) The date and time or the shift of
			 preparation;
(B) the type of
			 coupons used;
(C) the beginning
			 serial number of the coupons used;
(D) the ending serial number of the coupons
			 used;
(E) the total number of
			 coupons used;
(F) the total number
			 of coupons remaining for use by the next shift or returned to the accounting
			 department; and
(G) the signatures
			 of the facility manager's representatives who distributed the
			 coupons.
(8) The coupons
			 shall be redeemed in the following manner:
(A)
			 Coupons redeemable for cash or tokens shall be redeemed only by change persons
			 or at cashiers' booths, the cage, or at any other location within the gaming
			 facility approved by the commission. A change person, booth cashier, or general
			 cage cashier shall accept the coupons in exchange for the stated amount of cash
			 or tokens. Coupons accepted for redemption shall be cancelled by those
			 authorized to accept coupons. Cancellation of coupons shall be done in a manner
			 that cancels the coupon number and shall permit subsequent identification of
			 the individual who accepted and cancelled the coupon. Redeemed coupons shall be
			 maintained and shall be submitted to the main bank not less frequently than at
			 the conclusion of each day.
(B)
			 Coupons redeemable for wagers shall be accepted only in exchange for the wagers
			 stated on the coupons. Cancellation of coupons shall be done in a manner that
			 permits subsequent identification of the individual who accepted and cancelled
			 the coupon. Redeemed coupons shall be maintained and shall be submitted to the
			 main bank not less frequently than at the conclusion of each gaming
			 day.
(C) A coupon redeemable for
			 gaming chips shall be redeemed only by one of the following ways:
(i) At a gaming table and only by a dealer or
			 first-level supervisor who supervises the game, who shall accept the coupon in
			 exchange for the stated amount of gaming chips and shall deposit the coupon
			 into the drop box upon acceptance; or
(ii) by a chip person, who shall accept the
			 coupon only from a patron seated at a poker table at which a game is in
			 progress in exchange for the stated amount of gaming chips and shall cancel the
			 coupon upon acceptance. The coupon shall be cancelled in a manner that permits
			 subsequent identification of the individual who accepted and cancelled the
			 coupon. The cancelled coupons shall be exchanged with the main bank at the
			 conclusion of the chip person's shift, at a minimum.
(D) A match play coupon shall be redeemed
			 only at a gaming table that offers an authorized game in which patrons wager
			 only against the house. The coupon shall be redeemed only by a dealer and only
			 if accompanied by the proper amount of gaming chips required by the coupon. The
			 dealer shall accept the coupon as part of the patron's wager and deposit the
			 coupon into the drop box after the wager is won or lost.
(9) Documentation on unused coupons, voided
			 coupons, and redeemed coupons maintained shall be forwarded on a daily basis to
			 the accounting department, which shall perform the following regarding the
			 coupons:
(A) Review for the propriety of
			 signatures on documentation and for proper cancellation of coupons;
(B) examine for proper calculation,
			 summarization, and recording on documentation, including the master game
			 report;
(C) reconcile by the total
			 number of coupons given to representatives of the department making
			 distribution to patrons, returned for reissuance, distributed to patrons,
			 voided, and redeemed;
(D) record;
			 and
(E) maintain and control until
			 destruction of the coupons is approved by the commission.