Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part III - Payroll › Chapter 3 - Direct Deposit of Employee Pay › Section III-301 - Definitions

Current through Register Vol. 50, No. 6, June 20, 2024
Agency
-any one of the 20 major departments
				  of state government or any subdivision thereof.
Automated Clearing House (ACH)
-the network,
				  operated by the Federal Reserve Bank, which establishes procedures and
				  guidelines regarding electronic transfer of funds.
Compensation
-any form of monetary pay
				  issued to an employee for services performed.
Condition of Employment
-policy requiring a
				  particular requirement to be met in order for offer of employment to be
				  given.
Department Head
-the person responsible for
				  the operation of a department.
Direct Deposit
-the automatic deposit,
				  through electronic transfer of funds, of employees' compensation into a
				  checking or savings account at a bank, savings and loan, or credit union of
				  their choice.
Direct Deposit Enrollment Authorization Form
-the standard form developed by the Division of Administration, Office
				  of State Uniform Payroll, completed by the employee, giving the employing
				  agency authority to process employee specific direct deposit bank account
				  information in the ISIS Human Resource System for the electronic transfer of
				  funds.
Division of Administration (DOA)
-the
				  Louisiana State Agency under the executive department which provides
				  centralized administrative and support services to state agencies as a whole by
				  developing, promoting, and implementing executive policies and legislative
				  mandates.
Electronic Processing
-method of
				  automatically transferring data/funds through computers rather than through
				  hard copy.
Employee Administration
-the section within
				  an agency responsible for payroll and human resources.
Employing Agency
-the agency for which an
				  employee is currently working.
Financial Institution
-a bank, savings and
				  loan, or credit union who is established as a receiver of ACH payments.
Geographical Barrier
-an obstacle based on
				  the physical location of an employee in relation to the physical location of a
				  financial institution that would impede an employee's ability to obtain funds
				  from the financial institution.
ISIS Human Resource System
-the integrated
				  statewide information system administered by the Division of Administration,
				  Office of State Uniform Payroll to provide uniform payroll services to state
				  agencies.
Net Pay
-the amount of compensation due to
				  the employee after taking an employees wages and compensation earned and
				  deducting all voluntary and involuntary deductions.
Office of State Uniform Payroll (OSUP)
-the
				  section within the Division of Administration primarily responsible for the DOA
				  statewide payroll system and administration of the rules governing state
				  employee payroll deductions.
Physical/Mental Disability Barrier
-an
				  obstacle based on a physical or mental impairment that would impede an
				  employee's ability to obtain an account at a financial institution or impede an
				  employee's ability to obtain funds from a financial institution.
Primary Bank Account
-an employee's checking
				  or savings account at a financial institution to which net pay is
				  deposited.
Prospective Employee
-a person to whom an
				  agency wishes to issue an offer of employment.
Representative
-a person appointed by the
				  department head to handle the operation of the department.
Secondary Bank Account
-an employee's
				  checking or savings account at a financial institution to which a fixed dollar
				  amount or percentage of net pay is deposited.
Third Party Account
-bank account
				  established for a person other than the employee.
Wage
-payment for services to an
				  employee.
Waiver
-authorization by the Division of
				  Administration, Office of State Uniform Payroll, for an exception to the
				  enforcement of this rule.
Waiver Form
-the standard form developed by
				  the Division of Administration, Office of State Uniform Payroll, completed by
				  the employee to request a waiver from the requirement of this
				  rule.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  39:247.