Code of Maine Rules › 01 - DEPARTMENT OF AGRICULTURE, CONSERVATION AND FORESTRY › 670 - BUREAU OF PARKS AND LANDS › Chapter 18 - ATV MUNICIPAL/COUNTY GRANT-IN-AID PROGRAM › Section 670-18-I - PROCEDURES FOR APPLYING FOR A GRANT

Current through 2024-29, July 17, 2024
A. The
				following materials must be submitted when requesting assistance for an ATV
				trail project. All materials should be originals with original signatures,
				except the map providing the project location.
(1)
Project Certification
- This
				must be typed onletterhead, using the enclosed sample as a guide. Insert the
				proper wording that applies to your community wherever indicated by BOLD PRINT
				IN PARENTHESIS on the sample. It must be signed by the appropriate officers
				(Example: selectmen, town or city council, etc.) This assures us that the
				legislative body approves of the proposed project and the requesting of
				financial assistance.
(2)
Project Description
- A detailed description of the proposed
				project must be submitted before we can give the project funding consideration.
				The description must include ALL work, type and cost of necessary equipment,
				personnel required and resources available for the project. It must also
				include a breakdown of the material costs, estimated number of hours for labor
				equipment and the hourly rate to be paid. The cost of purchasing capital
				equipment items ($500.00+) is not reimbursable. If the project is to be
				contracted, the contract should specify the responsibilities of the contractor,
				the method of payment including the maximum amount and a copy forwarded to this
				office. We recommend a per hour rate for contracts if that is the way the work
				will be completed. The construction of bridges requires permits or notification
				to LUPC or DEP. Copies of these notices are required if you want State funding
				assistance.
(3)
Map
-
				A map of the proposed ATV trail project. The map should be a topographical map
				if at all possible to enable us to determine the terrain and other natural
				features. in any event, the scale of the map submitted should be equal to the
				topographical map or greater. The map must show the proposed trail, water
				crossings, if any, opportunity for expansion, relationship with existing trails
				in surrounding areas and number of miles existing in your project. If you are
				to use the map on file with last years project, you must notify us IN WRITING.
				This may be included on the Project Description (see sample).
(4)
Landowner Permission
- If
				the request for financial assistance is for use and minor maintenance of
				existing trail we will accept a letter certifying that all landowners over
				whose land the trail passes have been contacted and have granted permission,
				(this may be a part of the Project Description - see sample). However, in the
				event that the application is requesting financial assistance for development
				of new trail or major construction on existing trail, landowner permission must
				be in writing for the areas to be developed.
(5)
Application
- The
				application must be completely filled out and signed by the person given the
				authority in the Project Certification.
a. The
				estimated costs specified on the application may include administrative costs
				incurred in obtaining land use permits but not costs of same if a fee is paid
				for use of the land.
b. Cost of the
				actual development of new trail or improvements to existing trails, including
				related facilities.
c. Cost of
				maintaining the trail, parking areas, trail signs, enforcement of trail rules
				and Maine statutes.
(6)
Agreement
- The municipality/County mustsubmit the original
				agreement between the State of Maine and the municipality/County. One signed
				copy will be returned to the municipality/county. Approval of the grant will be
				expedited if the signed agreement is submitted with the grant
				application.