reglab/statecodes huggingface dataset:
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-911 - Cut Off Date for Eligibility for that Month's Check

Current through Register Vol. 50, No. 6, June 20, 2024
A. The cut off date
				for eligibility for that month's check is the sixteenth of the month for which
				the check is dated. If an employee was on the fire department payroll through
				and including the sixteenth, he is eligible for the entire check. If an
				employee is on the payroll through and including the fifteenth, he is eligible
				for half of regular supplemental check. He is not eligible for any of the check
				if he is on the payroll less than 15 days. See examples below:
Termination Date
Regular Pay
Amount Eligible for/Check Dated
02-10-85
$260
$ 0 / 02-28-85
02-15-85
$260
$130 / 02-28-85
02-16-85
$260
$260 / 02-28-85
Note: It is the responsibility of the fire department to
				  ascertain that each employee is eligible for a particular supplemental check
				  before releasing the check to the employee. If an employee's status changes
				  before the sixteenth of the month, and notification is not received by the
				  Department of Public Safety before the checks for that month are issued, return
				  the check to the Department of Public Safety.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-913 - Back Pay Policy

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Department of
				Public Safety's fiscal year ends on June 30, therefore, Legislative approval is
				required for back supplemental pay beyond July. The Board of Review must
				approve all back supplemental pay, whether or not it extends beyond the current
				fiscal year.
1. Back Pay in Current Fiscal
				Year. The board will approve only one month of back pay for an employee of a
				fire department which already has employees on the supplemental payroll. Except
				in extreme cases involving litigation, which the board will consider
				individually, the board feels that there is no reason for the fire department
				to be more than one month late in submitting the appropriate forms for the
				employee. For fire departments which do not have any employees on the payroll
				and may not have been aware of the state supplemental pay or the procedures to
				follow in order to receive supplemental pay, the board will consider each case
				on an individual basis.
2. Back Pay
				Extending beyond Current Fiscal Year. By Act 110 of the 1982 Legislature, after
				board approval, applications for back pay extending beyond current fiscal year
				must be submitted to the Legislative Budget Committee for final approval before
				payment can be made to the individual.
Note: The board feels that it is the fire department's
				  responsibility to submit all necessary forms in time for an employee to begin
				  receiving supplemental pay after three months of service. If the fire
				  department is negligent and submits the application late for no apparent
				  reason, then the fire department should compensate the employee for any back
				  pay the board denies.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-913 - Back Pay Policy

Current through Register Vol. 50, No. 6, June 20, 2024
A. Because the
				Department of Public Safety's fiscal year ends on June 30, back supplemental
				pay cannot be paid beyond July without Legislative approval. The Board of
				Review must approve all back supplemental pay, whether or not it extends beyond
				the current fiscal year.
1. Back Pay in
				Current Fiscal Year. The board will approve only one month of back pay for an
				employee of a fire department which already has employees on the supplemental
				payroll. Except in extreme cases involving litigation, which the board will
				consider individually, the board feels that there is no reason for the fire
				department to be more than one month late in submitting the appropriate forms
				for the employee. For fire departments which do not have any employees on the
				payroll and may not have been aware of the state supplemental pay or the
				procedures to follow in order to receive supplemental pay, the board will
				consider each case on an individual basis.
2. Back Pay Extending beyond Current Fiscal
				Year. By Act 110 of the 1982 Legislature, after board approval, applications
				for back pay extending beyond current fiscal year must be submitted to the
				Legislative Budget Committee for final approval before payment can be made to
				the individual.
Note: The board feels that it is the fire department's
				  responsibility to submit all necessary forms in time for an employee to begin
				  receiving supplemental pay after three months of service. If the fire
				  department is negligent and submits the application late for no apparent
				  reason, then the fire department should compensate the employee for any back
				  pay the board denies.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-915 - Stop Payments (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-915 - Stop Payments

Current through Register Vol. 50, No. 6, June 20, 2024
A. When an employee
				reports a lost, stolen or damaged supplemental check, the fire department
				should notify the Department of Public Safety immediately. The Department of
				Public Safety will place a stop payment on the check. If the check has already
				been cashed, the Department of Public Safety will send a copy of the front and
				back of the check to the fire department for the employee's records. If the
				stop payment is accepted, the employee will be double paid on the next regular
				payroll. No duplicate checks will be issued. If the check is found before the
				next regular payroll check is issued, it should be returned to the Department
				of Public Safety.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-917 - Duplicate W-2's (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-917 - Duplicate W-2's

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Department
				of Public Safety will issue duplicate W-2's for any calendar year requested.
				Duplicate W-2's should be requested by the fire department.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-919 - Correspondence

Current through Register Vol. 50, No. 6, June 20, 2024
A. All
				correspondence to the department shall come from the applicable municipality,
				parish, or fire protection district, not the individual recipient. In all
				correspondence, the applicable municipality, parish, or fire protection
				district shall include the recipient's full name and Social Security number,
				and the name, address, telephone number, and official e-mail address of the
				municipality, parish, or fire protection district. The subject matter line of
				the e-mail must include Fire, the name of the municipality, parish, or fire
				protection district, and the reason for the e-mail, for example: Fire-Baton
				Rouge FD-Warrant/Application/Change.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-919 - Correspondence

Current through Register Vol. 50, No. 6, June 20, 2024
A. All
				correspondence to the Department of Public Safety should come from the fire
				department, not the individual employee. In all correspondence, please include
				the employee's name and Social Security number, and the name, address, and
				telephone number of the fire department. Address all correspondence to:
Louisiana Department of Public Safety and Corrections
Firemen's Supplemental Pay
Post Office Box 66909
Baton Rouge, LA 70896-6909
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2001 - Sample Application with Prior Service-Civil Service (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2001 - Sample Application with Prior Service- Civil Service

Current through Register Vol. 50, No. 6, June 20, 2024
Click Here To View
				  Image
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2003 - Sample Civil Service Personnel Action Form (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2003 - Sample Civil Service Personnel Action Form

Current through Register Vol. 50, No. 6, June 20, 2024
Click Here To View
				  Image
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2005 - Sample Certificate of Prior Service (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2005 - Sample Certificate of Prior Service

Current through Register Vol. 50, No. 6, June 20, 2024
Click Here To View
				  Image
AUTHORITY NOTE:
				  Promulgated in accordance with 33:2006 et seq.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2007 - Sample Application-Non Civil Service (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2007 - Sample Application- Non-Civil Service

Current through Register Vol. 50, No. 6, June 20, 2024
Click Here To View
				  Image
Click Here To View
				  Image
Click Here To View
				  Image
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2009 - Sample Warrant (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 20 - Sample Forms (Repealed) › Section XV-2009 - Sample Warrant

Current through Register Vol. 50, No. 6, June 20, 2024
Click
				  here to view image
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-101 - Purpose

Current through Register Vol. 50, No. 6, June 20, 2024
A. The warrant
				consists of a listing of each recipient in each municipality who is currently
				receiving supplemental pay and a signature sheet. The warrant is the governing
				authority's authorization for the Department of Public Safety and Corrections,
				Public Safety Services, Office of Management and Finance (department) to pay
				the listed individuals for the following month.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-101 - Purpose

Current through Register Vol. 50, No. 6, June 20, 2024
A. The warrant
				consists of a listing of each employee in a given department who is currently
				receiving supplemental pay and a signature sheet. The warrant is the
				municipality's authorization for the Department of Public Safety to pay the
				listed individuals for the following month. For example, the warrant listing
				checks dated 02-28-85 is signed and returned to D.P.S., authorizing the
				issuance of checks dated 03-31-85.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-103 - Who Can Sign the Warrants

Current through Register Vol. 50, No. 6, June 20, 2024
A. Two officials
				must sign every warrant authorizing payment of supplemental pay in addition to
				the preparer. The police chief is required to sign the warrants as the
				approving officer. The certifying officer is the mayor. The marshal is required
				to sign the warrants as the approving officer. The certifying official is the
				mayor.
B. The department will
				request certifying signature authorizations annually. The governing authority
				must notify the department whenever there is a change in any of the authorized
				signatures.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-103 - Who Can Sign the Warrants

Current through Register Vol. 50, No. 6, June 20, 2024
A. The police chief
				is required to sign the warrants as the approving officer. The certifying
				officer should be the mayor. The municipality should notify the Department of
				Public Safety when there is a change in either of the two authorized
				signatures. See "Sample Warrant" (§2013) for correct placement of
				signatures.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-105 - Municipality's Obligation

Current through Register Vol. 50, No. 6, June 20, 2024
A. The department
				shall remit the supplemental pay for employees listed on the warrant to the
				municipality. Prior to distributing payment to employees who are eligible for
				supplemental pay, the municipality is obligated to confirm eligibility for that
				specific month. If the department overpays the municipality as a result of a
				change in any employee's employment status, the municipality will be invoiced
				for the amount of the overpayment. The municipality will be required to remit
				payment to the department. The municipality shall use extreme care in
				ascertaining each recipient's eligibility for the next month prior to
				certifying and submitting the warrant.
B. Each person who prepares, signs, or
				submits any supplemental pay form or document on behalf of a municipality is
				hereby deemed to acknowledge understanding of the following legal
				ramifications. The submission of a supplemental pay form or document and the
				contents therein constitutes the filing or depositing of a public record
				pursuant to
				R.S.
				14:132 and
				R.S.
				14:133. Intentionally submitting false
				information, forging the document or wrongfully altering the document and the
				contents therein may constitute a violation of applicable provisions of
				criminal law, including but not limited to
				R.S.
				14:132 or
				R.S.
				14:133, or both, and may subject the
				submitting party or parties to felony criminal prosecution, criminal fines and
				criminal restitution.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-105 - Extent of Municipalities' Obligation

Current through Register Vol. 50, No. 6, June 20, 2024
A. In the event
				that supplemental pay is issued to an individual in error, the Department of
				Public Safety will recover the funds from the municipality because they would
				have authorized the erroneous payment by signing and returning the warrant with
				that individual's name still on the warrant. Extreme care should be taken in
				ascertaining each individual's eligibility for the next month before signing
				the warrant.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-107 - How to Indicate Changes

Current through Register Vol. 50, No. 6, June 20, 2024
A. It is the
				municipality's responsibility to review each month's warrant and verify the
				correctness of the names and job titles of all recipients. Any changes in name,
				job title, employment status dates, the municipality's mailing address, the
				signors' email addresses, and any other changes, shall be boldly noted in red
				on the warrant. All changes to an employee's employment status, including but
				not limited to resignation, retirement, suspension without pay, military leave
				with or without pay, workers' compensation leave, or any other type of unpaid
				leave shall be noted on the warrant.
B. The municipality is responsible for
				notifying the department immediately of any changes which occur after the
				warrant is submitted. Any change to an employee's employment status that occurs
				after the warrant is submitted for supplemental pay shall be included and
				reflected on the immediately following payroll month.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-107 - How to Indicate Changes

Current through Register Vol. 50, No. 6, June 20, 2024
A. An employee's
				payroll record can be changed by indicating such changes on the warrant. It is
				advisable to use a bright color of ink when making changes. Please do not
				obliterate the information already on the warrant- simply write the change
				directly above or beside the information you wish to change. Also, draw one
				line through the old information. See "Sample Warrant" (§2013) for a
				typical change of address.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-109 - Due Date

Current through Register Vol. 50, No. 6, June 20, 2024
A. The approved and
				certified warrant is due in the supplemental pay office by the close of
				business on the fifteenth day of the month. If the fifteenth day of the month
				is a Saturday or Sunday or a legal holiday, the warrant shall be received by
				the Friday immediately prior thereto. If the warrant is not received by the
				fifteenth day of the month, the municipality shall not receive its supplemental
				pay until the warrant is received. In that event, the next payment shall
				include both the past payment and the current payment.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 1 - Warrants › Section XVII-109 - Due Date

Current through Register Vol. 50, No. 6, June 20, 2024
A. The signed
				warrants are due in the Department of Public Safety by the tenth of the month.
				For example, warrants listing checks dated 02-28-85 are due on 03-10-85. It is
				important that warrants be returned by the due date to insure that all changes
				are made and the funds to pay each department are on hand when the payroll
				checks are issued. If the warrants are not received by the issue date of the
				checks, the checks will be held in the office of the Department of Public
				Safety until said warrants are received.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 3 - Applications › Section XVII-301 - v Requirements

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				municipality is required to submit all applications on line on the MyLa Portal
				(portal), using the most current forms and instructions on the department's
				website.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 3 - Applications › Section XVII-303 - Prior Service

Current through Register Vol. 50, No. 6, June 20, 2024
A. Applicants
				are allowed credit for previous full-time service with Louisiana police
				departments and/or sheriff offices, provided the applicant met all supplemental
				pay requirements during that prior period. When submitting an application for
				an employee who has prior police service, attach a completed Certificate of
				Prior Service from each department with which the applicant has been employed.
				See sample Certificate of Prior Service. It is the police department's
				responsibility to correspond with the other police departments which have
				employed a particular employee in order to obtain Certificates of Prior Service
				from those departments and submit all necessary forms with the
				application.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 3 - Applications › Section XVII-305 - POST Certification

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Applicants must be POST certified. Submit a copy of POST Certificate
				(§2011).
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 3 - Applications › Section XVII-307 - When to Submit Applications to D.P.S

Current through Register Vol. 50, No. 6, June 20, 2024
A. As covered in §905, new employees
				must wait one year before beginning to draw supplemental pay. The
				application(s) must be submitted within 60 days of the end of this waiting
				period. In cases where applications are submitted late, back pay may be
				involved. See
				§913 for information on "Back
				Pay".
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-501 - When to Notify the Department of Changes in Status (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1667 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-501 - When to Notify D.P.S. of Changes in Status

Current through Register Vol. 50, No. 6, June 20, 2024
A. Notification of
				a change in employee status must be received within 15 days of the effective
				date of the change. These changes may be indicated on the warrant if time
				permits (warrants are due on the tenth). Otherwise a letter of notification is
				required. For example, if John Doe quits work on the eleventh (after the
				warrant has been returned to Public Safety), it will be too late to notify
				Public Safety on the next warrant. In cases such as this, a letter should be
				sent immediately.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-503 - Resignations (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-503 - Resignations

Current through Register Vol. 50, No. 6, June 20, 2024
A. Notification by
				Warrant. Draw one line through the employee's name and write the resignation
				date beside the name or under the Social Security number. See "Sample Warrant"
				(§2013).
B. Notification by
				Letter. The letter should state the employee's name, Social Security number,
				and the resignation date. If applicable, the Civil Service Personnel Action
				form should be attached to the letter.
C. Definition
Resignation Date
-the last day that the
				  police department pays the employee. For example, Ted Ticketwriter turned in
				  his two-week notice on March 6 and took some paid leave he was entitled to for
				  the remaining two weeks of his employment. His resignation was effective on
				  March 20; he received his final regular paycheck on March 23. The correct
				  resignation date as far as supplemental pay is concerned is March 20 because
				  that is the last day that the employee was paid by the
				  municipality.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-505 - Suspensions (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-505 - Suspensions

Current through Register Vol. 50, No. 6, June 20, 2024
A. Notification by
				Warrant. Draw one line through the employee's name and write the suspension
				date beside the name or under the Social Security number. See "Sample Warrant"
				(§2013).
B. Notification by
				Letter. The letter should state the employee's name, Social Security number,
				and the effective date of the suspension. If applicable, the Civil Service
				Personnel Action form should be attached to the letter.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-507 - Leave without Pay (L.W.O.P.) (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-507 - Leave without Pay (L.W.O.P.)

Current through Register Vol. 50, No. 6, June 20, 2024
A. L.W.O.P. is
				treated the same as a resignation in the supplemental pay system. See
				§503 for information on how to notify
				the Department of Public Safety when an employee resigns.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-509 - Change in Duties (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-509 - Change in Duties

Current through Register Vol. 50, No. 6, June 20, 2024
A. Changes in
				duties should not be indicated on the warrant. Instead, a letter stating the
				employee's name, Social Security number, and a brief explanation of the change
				in the employee's duties should be submitted to Public Safety.
B. Definition
Duties
- the tasks which comprise the
				  majority of what an employee is required to do while on the
				  job.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-511 - Change in Classification/Title (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-511 - Change in Classification/Title

Current through Register Vol. 50, No. 6, June 20, 2024
A. As with changes
				in duties, a letter is required. Where applicable, the Civil Service Personnel
				Action form should be attached to the letter. The letter should state the
				employee's name, Social Security number, nature of the change, and the
				effective date of the change.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-513 - Workmen's Compensation (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-513 - Workmen's Compensation

Current through Register Vol. 50, No. 6, June 20, 2024
A. An employee who
				receives Workmen's Comp benefits is not eligible for police supplemental pay
				for the duration of the time he/she is receiving Comp benefits. Notification
				must be in the form of a letter stating the employee's name, Social Security
				number, and the date the employee began receiving Comp benefits. For example,
				Peter Patrolman was injured on the job on February 10. On March 7 he received
				his first Workmen's Comp check. The Comp benefit was declared to be retroactive
				to the date of injury, so the employee went on Workmen's Comp on February
				10.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-515 - Death (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 5 - Change in Status (Repealed) › Section XVII-515 - Death

Current through Register Vol. 50, No. 6, June 20, 2024
A. In the event of
				an employee death, written notification must be received within 15 days. If the
				employee was due any supplemental pay, the check will be payable to his estate.
				Please return any supplemental checks made payable to an employee who is
				deceased.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XVII-701 - Reinstatements from Suspension (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XVII-701 - Reinstatement from Suspension

Current through Register Vol. 50, No. 6, June 20, 2024
A. When an employee
				returns to work from a suspension, please submit a Civil Service Personnel
				Action form showing the suspension date and the date of return. For police
				departments not under Civil Service, a letter stating the employee's name,
				Social Security number, the suspension date, and the date of return is
				required.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XVII-703 - Reinstatements from Resignation (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XVII-703 - Reinstatement from Resignation

Current through Register Vol. 50, No. 6, June 20, 2024
A. When an employee
				resigns and later returns to work, a new application must be submitted with a
				Certificate of Prior Service. See §301-305 for information on
				"Applications".
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XVII-705 - Reinstatement from Workmen's Comp (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XVII-705 - Reinstatement from Workmen's Comp

Current through Register Vol. 50, No. 6, June 20, 2024
A. When an employee
				returns to work after drawing Workmen's Comp, a letter must be sent to the
				Department of Public Safety to reinstate the employee on the supplemental
				payroll. The letter should state the employee's name and Social Security
				number, and a brief recap of the period for which the employee was receiving
				Comp benefits. See
				§513 for information on effective date
				of Workmen's Comp. The date the employee returns is the date that the
				municipality resumes payment of his full salary, which may not necessarily be
				his first day back to work. For example, Peter Patrolman was put back on the
				police department work schedule effective March 15. His first day to actually
				work is March 17, but he will be paid for the entire week beginning March 15.
				His reinstatement date will be March 15.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XVII-707 - Reinstatement from L.W.O.P. (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XVII-707 - Reinstatement from L.W.O.P

Current through Register Vol. 50, No. 6, June 20, 2024
A. Same as
				"Resignation". See
				§703 for information.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-901 - Eligibility Requirements for Supplemental Pay

Current through Register Vol. 50, No. 6, June 20, 2024
A. The following
				criteria must be attained for an employee to be eligible for supplemental pay:
1. the employee shall work full-time while
				performing police protection duties;
2. the employee shall have a valid POST
				certification; the employee shall be a commissioned officer who is authorized
				by law to effectuate arrests;
3.
				the employee's salary shall be paid entirely from municipal or tribe funds;
				and
4. the employee shall have
				one-year of prior service.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-901 - Eligibility Requirements for Supplemental Pay

Current through Register Vol. 50, No. 6, June 20, 2024
A. The eligibility
				requirements for supplemental pay are:
1. the
				employee must work full time; a minimum of 40 hours per week performing his
				police duties;
2. he must be POST
				certified, receive at least minimum wages and be a commissioned officer duly
				empowered to make arrests;
3. the
				employee must be paid solely from municipal funds;
4. the employee must be POST
				certified.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-903 - Board Approval of Applications

Current through Register Vol. 50, No. 6, June 20, 2024
A. Decisions of the
				board are final as per
				R.S.
				40:1667.6. The employee does have the right
				to appeal a board decision. Written notice of intent to appeal the board's
				decision shall be submitted to the department no later than 30 days after
				receipt of the denial letter from the department. The appeal shall be included
				on the next regular meeting agenda. The board also decides back pay cases on an
				individual basis.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-903 - Board Approval of Applications

Current through Register Vol. 50, No. 6, June 20, 2024
A. All applications
				for supplemental pay are subject to board approval. Applicants whose job duties
				and/or classifications are among those the board routinely approves are placed
				on the payroll in the appropriate month prior to board approval. The board
				meets periodically and approves these routine additions to the payroll for the
				period just ended. Applicants whose duties and/or classifications are not among
				those routinely approved or applications with questionable information are put
				before the board for an eligibility ruling.
B. Decisions of the board are final as per
				R.S.
				33:2218.7. The employee does have the right
				to appeal a board decision. Written notice of intent to appeal the board's
				decision must be submitted to the secretary of the board, and the appeal will
				be included on the next regular meeting agenda. The board also decides back pay
				cases on an individual basis.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-904 - Daily Rate Calculation

Current through Register Vol. 50, No. 6, June 20, 2024
A. Supplemental pay
				shall be prorated for the number of days worked using the current daily scale
				when a municipal officer works less than a full month. State supplemental pay
				shall be distributed monthly based on a 30-day cycle. When the daily rate
				(currently monthly pay amount divided by 30 days) is calculated, the recipient
				will be paid for the number of days in the month. The most recent daily pay
				grid shall be posted to the MUNPAY website.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1667 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-904 - Daily Rate Calculation

Current through Register Vol. 50, No. 6, June 20, 2024
A. Supplemental pay
				shall be prorated for the number of days worked using the current daily scale
				when a municipal officer works less than a full month. State supplemental pay
				shall be distributed monthly based on a 30-day cycle. When the daily rate
				(currently monthly pay amount divided by 30 days) is calculated, the recipient
				will be paid for the number of days in the month. The most recent daily rate
				chart shall be posted to the MUNPAY website.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  40:1667 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-905 - Waiting Period for New Employees (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-905 - Waiting Period for New Employees

Current through Register Vol. 50, No. 6, June 20, 2024
A. There is a full
				one-year waiting period for new employees. This includes employees who have
				been reclassified and are eligible under their new classifications, but were
				not eligible under their old classifications. The one-year waiting period must
				begin on the first day of the month. The following examples are provided to
				illustrate computation of dates of first supplemental checks.
Employment Date
Add One Year
Next First
First Check Date
04-13-86
04-13-87
05-01-87
05-31-87
05-01-86
05-01-87
05-01-87
05-31-87
05-02-86
05-02-87
06-01-87
06-30-87
06-01-86
06-01-87
06-01-87
06-30-87
Note: If an employee ends his employment with the police
				  department before his first check is issued, the police department must notify
				  the Department of Public Safety within 15 days just like any other change in
				  status. See Chapter 5 for information on status changes.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-907 - Step Increases (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-907 - Step Increases

Current through Register Vol. 50, No. 6, June 20, 2024
A. The supplemental
				pay scale is as follows.
Period of Service
Supplemental Pay Rate
1 Year
$174
3 Years
$229
6 Years
$260
Note: Monthly payments are based upon full appropriation for
				  that fiscal year. If funds are not appropriated, the pay scale will be
				  decreased.
B. The step
				increases are done automatically by computer. It is not necessary to notify the
				Department of Public Safety when an employee is due a step increase. However
				the department should be notified when the police department feels that the
				employee should have gotten an increase but did not. This sometimes occurs when
				there is a discrepancy in an employee's pay record as far as prior service is
				concerned.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-909 - Cut-Off Date for Raises (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-909 - Cut Off Date for Raises

Current through Register Vol. 50, No. 6, June 20, 2024
A. The cut-off date
				for step increases is the twentieth of the month. See sample computations
				below.
Employment Date
1 Year Service Date
Raise on Check Dated
02-03-84
02-03-85
02-28-85
02-20-84
02-20-85
02-28-85
02-21-84
02-21-85
03-31-85
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.7 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XVII - Municipal Police Officers Supplemental Pay › Chapter 9 - Payroll Information › Section XVII-911 - Cut-Off Date for Eligibility for that Month's Check (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.7 et
				  seq.