Iowa Administrative Code › Agency 191 - Insurance Division › Organization and Procedures › Chapter 2 - Public Records and Fair Information Practices › Rule 191-2.10 - Notice to Suppliers of Information

Current through Register Vol. 47, No. 3, July 24, 2024
When the division requests a person to supply information
				  about that person, the division must notify the person by reasonable means of
				  the use that will be made of the information, which persons outside the
				  division might routinely be provided this information, which parts of the
				  requested information are required and which are optional, and the consequences
				  of a failure to provide the information requested.
(1)
Notice.
The notice shall
				generally be given at the first contact with the division and need not be
				repeated. Where appropriate, the notice may be given to a person's legal or
				personal representative. Notice may be withheld in an emergency or when it
				would compromise the purpose of a department investigation.
(2)
License and examination
				applicants.
License and examination applicants are requested to supply
				a wide range of information depending on the qualifications for licensure or
				sitting for an examination, as provided by division statutes, rules and
				application forms. Failure to provide requested information may result in
				denial of the application. Some requested information, such as social security
				numbers, home addresses, examination scores, and criminal histories, is
				confidential under state or federal law, but most of the information contained
				in license or examination applications is treated as public information and is
				freely available for public examination.
(3)
License renewal.
Licensees are requested to supply a wide range of information in connection
				with license renewal, both on paper and electronically. Failure to provide
				requested information may result in denial of the application. Most information
				contained on renewal applications is treated as public information freely
				available for public examination, but some information may be confidential
				under state or federal law.
(4)
Investigations.
Persons and entities regulated by the division
				are required to respond to division requests for information as part of the
				investigation of a complaint or inquiry. Failure to timely respond may result
				in disciplinary action against the person or entity to which the request is
				made. Information provided in response to such a request is confidential
				pursuant to the Iowa Code, including but not limited to Iowa Code sections
				502.607(2),
				505.8(8)
"a,"
507E.5, and 523A.803, but may become public if introduced
				at a hearing that is open to the public, contained in a final order, or filed
				with a court of judicial review.
(5)
Discovery request, subpoenas, and
				investigations.
Notice need not be given in connection with discovery
				requests in litigation or administrative proceedings, subpoenas, investigations
				of possible violations of law or similar demands for information.
(6)
Other requested
				information.
In general, pursuant to state or federal law, the
				division requests information necessary for its regulation of insurance,
				securities, and regulated industries that is required to be provided to the
				division. This required information may be shared outside the division when
				required by state or federal law or division rules. Failure of a regulated
				entity or person to provide this information may result in the denial of the
				licensure or regulatory approval, as appropriate, for which the information was
				requested.