Code of Maine Rules › 03 - DEPARTMENT OF CORRECTIONS › 201 - DEPARTMENT OF CORRECTIONS/GENERAL › Chapter 1 - DETENTION AND CORRECTIONAL STANDARDS FOR COUNTIES AND MUNICIPALITIES › Section 201-1-II - COUNTY JAILS › Appendix 201-1-II a-A - SUGGESTED POLICY AND PROCEDURE TOPIC OUTLINE

Current through 2024-29, July 17, 2024
SECTION A: ADMINISTRATION AND PERSONNEL
					 POLICIES
A-100 Administration
Procedure A. Review of Administrative Policies and
					 Procedures
Procedure B. Staff Training
A-110 Fiscal Management
Procedure A. Fiscal Management System, General
Procedure B. Inmate Daily Accounts
Procedure C. Inmate Work Place Accounts
Procedure D. Commissary Accounts
Procedure E. Inmate Benefit Account
A-120 Records
Procedure A. Records, General
Procedure B. Prevention of Unauthorized Access or
					 Disclosure
A-121 Management Information Data
Procedure A. Management Information Systems
Procedure B. Inmate Population Data
Procedure C. Disaster & Recovery Plans,
					 Computers
A-122 Jail Logs
Procedure A. Jail Logs
A-123 Inmate Records
Procedure A. Inmate File Records
Procedure B. Inmate Medical Records
Procedure C. Improper Disclosure/Access
A-124 Food Service Records
A-125 Personnel Records
A-126 Personnel Training Records
A-127 Administration Review
Procedure A. Review of Logs
Procedure B. Inmate Files
Procedure C. Other Records
A-130 Staff Training
Procedure A. Staff Training, General
A-131 Entry Level Training
Procedure A. Orientation
Procedure B. Pre-Assignment (Level A & B)
Procedure C. Basic School (Level C)
Procedure D. Post Basic (Level D)
A-132 In-Service Training, Annual ( Level E)
A-133 Advanced Training
A-140 Internal Investigations
A-150 Reviewing and Revising Policies and Procedures
A-160 Calculating Periods of Imprisonment (Goodtime)
A-200 Personnel Policies (Optional)
SECTION B EMERGENCY PLANS AND
					 PROCEDURES
B-100 Emergency Plans and Procedures
Procedure A. Emergency Situations
Procedure B. Staff Training
B-110 Implementation of Emergency Plans
Procedure A. Staff Responsibilities
Procedure B. Establishing Authority
B-111 Command Office Responsibilities
B-112 Emergency Codes
B-120 Emergency Release and Evacuation Procedures
B-130 Fire Emergency Plans
Procedure A. Fire Prevention and Protection
Procedure B. Documenting and Maintaining Fire Plans
B-131 Emergency Fire Procedures
B-135 Inmate Suicide
Procedure A. Responsibilities of discovering officer
Procedure B. Emergency Medical Treatment
Procedure C. Required Notification and Documentation
Procedure D. Debriefing
B-140 Escapes
Procedure A. Duty Correctional Officer
Procedure B. Control Clerk
Procedure C. Command Officer
B-141 Breaking Custody
Procedure A. Escorting Personnel
Procedure B. Control Clerk
Procedure C. Command Officer
B-142 Walk Away
Procedure A. Staff Member Who Discovers or Suspects a Walk
					 Away
Procedure B. Dispatcher
Procedure C. Command Officer
B-150 Riots
Procedure A. Weapons and Special Equipment use
Procedure B. Duty Correctional Officer
Procedure C. Control Clerk
Procedure D. Command Officer
B-160 Hostage Situation
Procedure A. Hostage Negotiations
Procedure B. Use of Deadly Force
B-161 Hostage Procedures
Procedure A. Duty Correctional Officer
Procedure B. Control Clerk
Procedure C. Command Officer/Negotiator
B-170 Mass Arrest
Procedure A. Facility Preparation
Procedure B. Additional Building and Facilities
Procedure C. Additional Personnel
Procedure D. Admissions, Bail, and Release
					 Processing
B-180 Work Stoppage
B-190 Death in Jail, Notification &
					 Investigation
B-200 Facility Contingency Housing Plans
B-210 Correctional Emergency Response or Tactical
					 Team
Procedure A. Organization, Qualifications &
					 Training
Procedure B. Use of Teams
Procedure C. Authorized Equipment and Weapons
SECTION C: ADMISSIONS AND
					 RELEASE
C-101 Implementing and Maintaining the Admissions
					 Process
Procedure A. Review of Admission Practices
Procedure B. Staff Training
C-102 Receiving Prisoners for Admissions
C-103 Pre-Admission Procedures
Procedure A. Determination of Proper Commitments
Procedure B. Check for Injury/Medical
					 Screening/Observations
Procedure C. Preliminary Search
C-110 Admissions Procedures, Initial Steps
Procedure A. General Procedures
C-111 Required Documentation of Admissions
Procedure A. Required Documentation
Procedure B. Admission Forms
Procedure C. Prisoner's Property and Funds (Inventory,
					 Receipts, Storage)
Procedure D. Prisoner Identification/Booking
C-112 Prisoner Screening/Referrals (Mental Health,
					 Substance Abuse, Suicide)
Procedure A. Mental Health/Suicide Screening and
					 Referrals
Procedure B. Substance Abuse Screening and Referrals
C-113 Prisoner Telephone Calls
C-114 Bail Arrangements
Procedure A. Prisoner for Whom Bail Has Been Set
Procedure B. Prisoner for Whom Bail Has Not Been Set
C-120 Admission Procedures--Inmates Not Bailed
Procedure A. Strip Search/Documentation/Showers
C-121 Clothing Exchange, Linen, and Personal Hygiene
					 Items
Procedure A. Clothing Exchange
Procedure B. Linen Issue
Procedure C. Personal Hygiene Item Issue
C-122 Inmate Orientation
C-123 Initial Inmate Housing Assignment
Procedure A. Male, Minimum, Medium and Maximum
Procedure B. Female, Minimum, Medium and Maximum
Procedure C. Juvenile, Minimum, Medium and Maximum
C-200 Release of Inmates
Procedure A. Implementing and Maintaining Release
					 Procedures
Procedure B. Staff Training
C-210 Release Procedures
Procedure A. Release Procedures, General
Procedure B. Positive Identification of Inmates to be
					 Released
Procedure C. Verification/Authorization of Release
Procedure D. Receipt of Jail Property
Procedure E. Release of Inmate Property
Procedure F. Documentation of Release
SECTION D: INMATE CLASSIFICATION AND
					 SECURITY
D-100 Inmate Classification and Security
D-101 Categories of Inmate Classification
					 Assignments
Procedure A. Maximum-Security Inmates
Procedure B. Medium-Security Inmates
Procedure C. Minimum-Security Inmates
Procedure D. Special Management Inmates
Procedure E. Classification of Females and Juvenile
Procedure F. Community-Based Inmates
D-110 Inmate Classification Procedures
D-111 Initial Classification Procedure
Procedure A. Initial Classification Interview
Procedure B. Verification of Information
Procedure C. Classification and Housing Assignment
D-120 Classification Committee
Procedure A. Classification Committee, General
Procedure B. Inmate Classification Assignments
D-130 Inmate Reclassification Procedures
Procedure A. Reclassification to a Higher Security
					 Assignment
Procedure B. Reclassification to a Lower Security
					 Assignment
D-131 Inmate Appeal of Classification Assignment
D-200 Security Perimeters
Procedure A. Establishing Security Perimeters
Procedure B. Maintaining Security Perimeters
D-210 Control Room Security Procedures
D-211 Weapons Control
Procedure A. Entrance Through Public Entrance
Procedure B. Entrance Through SallyPort
D-212 Control of Keys
Procedure A. Key Control, General
Procedure B. Accounting for Keys Out and Returned
D-213 Control of Tools/Culinary Equipment
Procedure A. Control of Tools/Culinary Equipment
					 Out/In
D-214 Controlling Security Doors and Inmate Movement
Procedure A. Sallyport Entrance/Perimeter Doors
Procedure B. Control of Secondary Perimeter
Procedure C. Control of Cell Doors/Common Areas
D-215 Surveillance Equipment and Alarms
Procedure A. Surveillance Equipment
Procedure B. Fire/Smoke Alarms
Procedure C. Other Alarm Systems
D-220 Search Procedures
Procedure A. Search Procedures, General
Procedure B. Inmate Pat Search
Procedure C. Inmate Strip Search
Procedure D. Body Cavity Searches
Procedure E. Search of Common and Living Area
Procedure F. Facility Shakedown
Procedure G. Search of Civilians
Procedure H. Search of Items Entering & Exiting
					 Facility Perimeter
Procedure I. Preservation of Evidence
D-230 Inmate Counting Procedures
Procedure A. Inmate Counting procedures, General
Procedure B. Inmate Not Accounted For
Procedure C. Inmate Bed/Flesh Checks
D-240 Inmate Supervision and Relations
D-241 Use of Force
Procedure A. Non-deadly Force
Procedure B. Deadly Force
D-242 Supervision of All Categories of Inmates
Procedure A. Maximum and Medium-Security Inmates
Procedure B. Minimum-Security Inmates
Procedure C. Trustees and Inmates Participating in Release
					 Programs
Procedure D. Female and Juvenile Inmates
D-243 Special Management Inmates
Procedure A. Treatment of Special Management Inmates
Procedure B. Supervision of Special Management
					 Inmates
Procedure C. Administrative Segregation
Procedure D. Disciplinary Segregation
D-244 Use of Restraints in the Facility
D-250 Transportation of Inmates
Procedure A. Transportation of Inmates
SECTION E: SANITATION, MAINTENANCE, AND
					 FOOD SERVICES
E-100 Jail Sanitation
Procedure A. Maintaining Sanitation Practices
E-110 Cleaning Supplies
Procedure A. Inventorying and Ordering Cleaning
					 Supplies
Procedure B. Storage of Cleaning Supplies
Procedure C. Issuing Cleaning Supplies
E-120 Housekeeping Plans
Procedure A. Housekeeping Plans, General
Procedure B. Inmate Housing Areas
Procedure C. Common Areas
Procedure D. Jail Kitchen
E-130 Vermin and Pest Control
Procedure A. Professional Vermin and Pest Control
					 Services
Procedure B. Vermin and Pest Control by Staff
E-140 Inmate Personal Hygiene
Procedure A. Inmate Personal Hygiene, Minimum
					 Standards
Procedure B. Inmate Personal Hygiene Items
Procedure C. Inmate Clothing and Linen Exchange
Procedure D. Contaminated Clothing and Linen
E-150 Laundry Services
Procedure A. Inventorying and Ordering Clothing, Linen, and
					 Laundry Supplies
Procedure B. Laundry Services Area, General
Procedure C. Laundry Schedule
Procedure D. Duties of the Laundry Person
E-160 Trustee Selection
Procedure A. Kitchen
Procedure B. Other
E-200 Jail Maintenance
Procedure A. Jail Maintenance, General
Procedure B. Preventative Maintenance Plan/Schedule
Procedure C. Reporting Maintenance Problems,
					 Non-Emergency
Procedure D. Reporting Emergency Maintenance
					 Problems
Procedure E. Reporting Emergency Maintenance Problems After
					 Normal Hours.
E-210 Environmental Control Systems
Procedure A. Heating and Cooling
Procedure B. Electrical Lighting and Switches
Procedure C. Ventilation System
Procedure D. Plumbing and Water Control
E-300 Food Services
E-301 Inmate Dining
E-302 Meal Schedule
E-303 Menu Plan
E-304 Special Diets
Procedure A. Special Therapeutic Diets
Procedure B. Special Diets, Religious Beliefs
E-310 Kitchen Sanitation
E-320 Food Preparation
E-330 Feeding Procedures
E-340 Inventorying, Ordering and Receiving Food
					 Supplies
Procedure A. Food Supply Inventory
Procedure B. Ordering Food Supplies
Procedure C. Receiving Food Supplies
E-341 Emergency Food Supply
E-350 Food Storage and Stock Rotation
Procedure A. Food Storage
Procedure B. Rotating Food Supplies
SECTION F: INMATE RIGHTS, DISCIPLINE,
					 SERVICES, AND PROGRAMS
F-100 Inmate Rights, General
F-110 Inmate Access to Courts
Procedure A. Written Communications with the Courts
Procedure B. Verbal Communications with the Courts
Procedure C. Access Through Legal Representative
F-120 Inmate Access to the Media
F-130 Inmate Mail, General
F-131 Incoming Mail
F-132 Outgoing Mail
F-140 Inmate Telephone Usage
F-150 Inmate Visiting
Procedure A. Inmate Visiting, General
Procedure B. Receiving Visitors
Procedure C. Supervising Inmate Visits
Procedure D. Documentation of Visitation
F-151 Visits from Family and Friends
F-152 Visits from Professionals
F-153 Special Visits
F-154 Visiting Rules
F-155 Visiting by Persons Under 18
F-156 Visits by Ex-Inmates
F-160 Inmate Grievances
Procedure A. Inmate Grievance Procedures
Procedure B. External Grievance Procedures
F-200 Inmate Discipline Procedures
Procedure A. Maintaining Disciplinary Procedures
Procedure B. Disciplinary Procedures, Minor
					 Infractions
Procedure C. Disciplinary Procedures, Major
					 Infractions
Procedure D. Offenses
Procedure E. Pre-Hearing Procedures
F-210 Inmate Rules and Regulations
F-300 Inmate Services
F-310 Medical Services
Procedure A. Medical Services, General
Procedure B. Jail Physician
F-311 Emergency Medical Procedures
F-312 Non-Emergency Medical Procedures
Procedure A. Inmate Access to Non-Emergency Medical
					 Services
Procedure B. Sick Call
Procedure C. Physicals
Procedure D. Inmate Refusing Medical Treatment
F-313 Inmate's Medication
Procedure A. Inmate's Medication, General
Procedure B. Administering or Self-Administration of
					 Prescribed Medication
Procedure C. Administering or Self-Administration of
					 Non-Prescribed Medication
Procedure E. Secure Storage and Inventory of
					 Medication
F-314 Emergency Dental Care
F-315 Special Health Care Services
F-316 Delousing Procedure
F-317 Inmate Detoxification
F-318 First Aid Kits
Procedure A. Location of First-Aid Kits
Procedure B. Maintenance of First Aid-Kits.
F-319 Infectious Disease Control
F-320 Psychiatric Services
F-321 Emergency Psychiatric Services
F-322 Non-Emergency Psychiatric Services
F-330 Religious Services
Procedure A. Religious Services, General
Procedure B. In-House Religious Services
Procedure C. Inmate Request for Religious Counseling
Procedure D. Attending Religious Services in the
					 Community
F-340 Library Services
Procedure A. Jail Library Services, General
Procedure B. Access to Legal Materials
F-350 Commissary Services
Procedure A. Commissary Services, General
Procedure B. Ordering Items Through Commissary
					 Services
F-400 Inmate Programs
F-410 In-House Programs
F-411 Recreation Programs
Procedure A. Leisure Time Activities
Procedure B. Outdoor Recreation
F-412 Social Service and Counseling Programs
F-413 Educational Programs
Procedure A. In-House Educational Programs, General
Procedure B. Community-Based Educational Programs
F-420 Release Programs
Procedure A. Inmate Release Programs, General
Procedure B. Selection of Inmates to Participate in Release
					 Programs
Procedure C. Implementing Approved Release Programs
F-421 Furlough Programs
Procedure A. Furlough Programs, General
Procedure B. Inmate's Request for Furloughs
F-422 Public Service and Non-Profit Organization Work
					 Projects
F-423 Home Release/Monitoring Programs
F-424 Work/Educational Release
F-425 Community Based Programs, Diversion and Alternative
					 Sentencing.
Section G: Juvenile
					 Detention
G-100 Principles of Juveniles Detention
Procedure A. Establishing & Maintaining Practices to
					 Detain Juveniles
Procedure C. Juvenile Detention Logs
G-101 Separation of Juveniles from Adults
Procedure A. Housing
Procedure B. Scheduling of Activities and Movement
Procedure C. Movement
Procedure D. Participation in Programs, Activities and
					 Services
G-200 Admission Practices & Accepting Juveniles for
					 Detention
Procedure A. Notification that Juvenile is Enroute to the
					 Facility
Procedure B. Screening Prior to Admission to the Secure
					 Area
Procedure C. Alternative Arrangements Outside of the Secure
					 Area
Procedure D. Provisions for Emergency Detention
Procedure E. Receiving Detainers for Admission
Procedure F. Initial Housing, Security Facility or
					 Temporary Holding Resources
Procedure G. Clothing Exchange/Linen/Personal
					 Hygiene
Procedure H. Juveniles with Special Needs
G-300 Emergency Detention of Juveniles
Procedure A. Approving Emergency Detention
Procedure B. Implementing Emergency Detention
Procedure C. Termination of Emergency Detention
G-400 Juvenile Detention up to 24 Hours
Procedure A. Approving up to 24 Hours Detention
Procedure B. Implementing More than 24 Hours
					 Detention
Procedure C. Termination of up to 24 Hours Detention
G-500 Juvenile Detention, More than 24 Hours
Procedure A. Approving More than 24 Hours Detention
Procedure B. Implementing More than 24 Hours
					 Detention
Procedure C. Termination of More than 24 Hours
					 Detention
G-501 Minimizing Isolation of Juvenile Detainers and
					 Minimizing Negative Aspects of Confinement
G-502 Reducing Juvenile Idleness
Procedure A. Plan of the Day
Procedure B. Work