reglab/statecodes huggingface dataset:
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 1 - Warrants › Section XIII-103 - Who Can Sign the Warrants

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				parish president is required to sign the warrants as the approving officer and
				the certifying officer should be police jury secretary/treasurer. The parish
				should submit a letter to the Department of Public Safety stating who will be
				signing the warrants. The parish should notify the Department of Public Safety
				when there is a change in either of the two authorized signatures.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 1 - Warrants › Section XIII-105 - Extent of Municipality's Obligation

Current through Register Vol. 50, No. 6, June 20, 2024
A. In the event that supplemental pay is
				issued to an individual in error, the Department of Public Safety will make
				every effort to recover the funds from the individual to whom the check was
				issued. However, because the municipality would have authorized any such
				erroneous payment by the warrant, the Department of Public Safety will, in the
				event that collection procedures from the individual fail, ask the municipality
				to reimburse the state. Extreme care should be taken in ascertaining each
				individual's eligibility before signing the warrant.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 1 - Warrants › Section XIII-107 - How to Indicate Changes

Current through Register Vol. 50, No. 6, June 20, 2024
A. An
				employee's payroll record can be changed by indicating such changes on the
				warrant. It is advisable to use a bright color of ink when making changes.
				Please do not obliterate the information already on the warrant, simply write
				the change directly above or beside the information you wish to change. Also,
				draw one line through the old information. See "Sample Warrant" (§2001)
				for a typical change of address.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 1 - Warrants › Section XIII-109 - Due Date

Current through Register Vol. 50, No. 6, June 20, 2024
A. The signed
				warrants are due in the Department of Public Safety by the tenth of the month.
				For example, warrants listing checks dated 02-28-85 are due on 03-10-85. It is
				important that warrants be returned by the due date to insure that all changes
				are made and the funds to pay each parish are on hand when the payroll checks
				are issued. If the warrants are not received by the issue date of the checks,
				the checks will be held in the office of the Department of Public Safety until
				said warrants are received.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 3 - New Employees › Section XIII-301 - Required Documentation for New Employees

Current through Register Vol. 50, No. 6, June 20, 2024
A. Please submit a copy of the "Oath of
				Office" in order to place a new constable or justice of the peace on the
				payroll. The secretary of state's office should supply the parish with the
				completed "Oath of Office" form. This form does not include all the necessary
				information for placing an employee on the payroll. Please be sure to supply
				the Department of Public Safety with the employee's name, address, Social
				Security number, and the date the individual took office.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 3 - New Employees › Section XIII-303 - When to Submit the Oath of Office

Current through Register Vol. 50, No. 6, June 20, 2024
A. The "Oath of Office" should be submitted
				as soon as possible after the individual has taken office. This will insure
				that the employee goes on the payroll at the proper time and receives the
				correct amount of supplemental pay.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 5 - Changes in Status › Section XIII-501 - When to Notify Public Safety

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				The Department of Public Safety should be notified of changes in status of
				employees within 15 days of the status change.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 5 - Changes in Status › Section XIII-503 - Resignations

Current through Register Vol. 50, No. 6, June 20, 2024
A. When a constable
				or justice of the peace resigns from office, please send a letter stating the
				employee's name, Social Security number, and the date the employee resigned
				from office. This letter should be sent within 15 days of the effective date of
				the resignation.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 5 - Changes in Status › Section XIII-505 - Death

Current through Register Vol. 50, No. 6, June 20, 2024
A. In the event of
				the death of a constable or justice of the peace, please send a letter stating
				the employee's name, Social Security number, and the date of death. This letter
				should be sent within 15 days of the date of death. Supplemental checks are
				issued on the condition that the payee is living at the time the check is
				issued. If death occurs at such a time that the state supplemental check is
				issued and released after the death of an employee, the check must be returned
				to the Department of Public Safety. Any supplemental pay to which the
				individual would have been entitled will then be made payable to the estate of
				the individual.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 7 - Payroll Information › Section XIII-701 - Eligibility Requirements

Current through Register Vol. 50, No. 6, June 20, 2024
A. A
				constable or justice of the peace is eligible for state supplemental pay when
				the individual takes office. Supplemental checks are issued at the end of the
				month. The new employee's first check will be dated the end of the month
				following receipt of the "Oath of Office." Below are some examples.
Date of Office
Date Oath Received
Date of First Check
01-10-85
01-20-85
01-31-85
01-30-85
02-07-85
02-28-85
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 7 - Payroll Information › Section XIII-703 - Cut Off Date for Eligibility for that Month's Check

Current through Register Vol. 50, No. 6, June 20, 2024
A. The date of resignation could affect the
				amount of the individual's last supplemental check. The individual must be in
				office more than 15 consecutive days during the last month of office in order
				to receive supplemental pay for the full month. Below are some example
				resignation dates and the amounts of the checks for that month.
Resignation Date
Last Check Date
Last Check Amount
12-03-84
11-30-84
$21 (No December Check)
01-16-85
01-31-85
$21
01-15-85
01-31-85
$10.50
01-14-85
12-31-84
$21 (No January Check)
Note: Monthly amounts are based on fiscal year
				  appropriation.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 7 - Payroll Information › Section XIII-705 - Back Pay Policy

Current through Register Vol. 50, No. 6, June 20, 2024
A. Because the
				Department of Public Safety's fiscal year ends on June 30, back pay cannot be
				paid beyond July of a given year without legislative approval. It is the
				responsibility of the parish to submit the necessary paperwork for an employee
				on a timely basis. In the event that the parish fails to submit the proper
				forms to the Department of Public Safety when the individual takes office, the
				Department of Public Safety will pay back pay only for the current fiscal year.
				See examples below.
Date of Office
Date Oath Received
First Check Dated
Amount
1. 08-01-84
12-11-84
12-31-84
$105
2. 05-01-84
08-07-84
08-31-84
$ 42
Explanation:
1. In
				this case, the employee was eligible for supplemental pay beginning on
				08-01-84. The "Oath of Office" was received on 12-11-84, so the first check was
				issued on 12-31-84. The amount of the check is $21 for each month through
				December (August, September, October, November, and December).
2. In this case, eligibility began on
				05-01-84. The oath was received on 08-07-84, too late to pay prior year money.
				The first check was dated 08-31-84, and paid the employee for the months of
				July and August only. The Legislative Budget Committee would have to approve
				payment for May and June.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 7 - Payroll Information › Section XIII-707 - Stop Payments

Current through Register Vol. 50, No. 6, June 20, 2024
A. In the event
				that a constable or justice of the peace reports a lost, damaged, or stolen
				supplemental check, the parish must notify the Department of Public Safety. The
				Department of Public Safety will then attempt to place a stop payment on the
				check. If the check has already cleared the bank, the Department of Public
				Safety will request a copy of both sides of the check from the bank and forward
				these to the individual. If the check is still outstanding and the bank sends
				the Department of Public Safety written confirmation of their acceptance of the
				stop payment order, the employee will be double paid on the next regular
				payroll. No checks may be issued between regular payrolls.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 7 - Payroll Information › Section XIII-709 - Duplicate W-2's

Current through Register Vol. 50, No. 6, June 20, 2024
A. An employee may
				request copies of his/her W-2's for any given year. The request should be
				written and include the name, address, Social Security number, and the year(s)
				for which duplicate W-2's are being requested.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 7 - Payroll Information › Section XIII-711 - Correspondence

Current through Register Vol. 50, No. 6, June 20, 2024
A. All
				correspondence should include the employee's Social Security number. Address
				all correspondence to:
Louisiana Department of Public Safety and Corrections
Constables and Justices of the Peace Supplemental Pay
Post Office Box 66909
Baton Rouge, LA 70896.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XIII - Constables and Justices of the Peace Supplemental Pay › Chapter 20 - Sample Forms › Section XIII-2001 - Sample Warrant

Current through Register Vol. 50, No. 6, June 20, 2024
Click Here To View
				  Image
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AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-101 - Purpose

Current through Register Vol. 50, No. 6, June 20, 2024
A. The warrant
				consists of a listing of each recipient in each municipality, parish, or fire
				protection district who is currently receiving supplemental pay and a signature
				sheet. The warrant is the governing authority's authorization for the
				Department of Public Safety and Corrections, Public Safety Services
				(department) to pay the listed individuals for the following month.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-101 - Purpose

Current through Register Vol. 50, No. 6, June 20, 2024
A. The warrant
				consists of a listing of each employee in a given department who is currently
				receiving supplemental pay and a signature sheet. The warrant is the governing
				authority's authorization for the Department of Public Safety to pay the listed
				individuals for the following month. For example, the warrant listing checks
				dated 02-28-85 is signed and returned to the Department of Public Safety
				authorizing the issuance of checks dated 03-31-85.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-103 - Who Can Sign the Warrants

Current through Register Vol. 50, No. 6, June 20, 2024
A. Two officials
				shall sign every warrant authorizing payment of supplemental pay in addition to
				the preparer. The fire chief is required to sign the warrant as the approving
				officer. The certifying official shall be the mayor on behalf of a municipal
				department, or the parish president, or the presiding officer of the governing
				authority of a fire protection district.
B. The department will request certifying
				signature authorizations annually. The governing authority shall notify the
				department whenever there is a change in any of the authorized
				signatures.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-103 - Who Can Sign the Warrants

Current through Register Vol. 50, No. 6, June 20, 2024
A. The fire chief
				is required to sign the warrants as the approving officer. The certifying
				officer should be the mayor or some other designated official of the governing
				authority. The governing authority should notify Public Safety stating who the
				certifying officer will be. The governing authority should notify Public Safety
				when there is a change in either of the two authorized signatures.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-105 - Municipality, Parish, or Fire Protection District's Obligation

Current through Register Vol. 50, No. 6, June 20, 2024
A. The department
				shall direct deposit the supplemental pay for employees listed on the warrant
				to the recipient. If the department overpays the recipient as a result of a
				change in any employee's employment status, the applicable governing authority
				will be invoiced and shall promptly reimburse the department. If an overpayment
				is not a result of error by the municipality, parish, or fire protection
				district, the department shall collect the overpayment from the recipient. If
				the recipient's mailing address is undeliverable, the department shall collect
				such overpayment from the municipality, parish, or fire protection district.
				The municipality, parish, or fire protection district shall use extreme care in
				ascertaining each recipient's eligibility for the next month prior to
				certifying and submitting the warrant.
B. Each person who prepares, signs, or
				submits any supplemental pay form or document on behalf of a municipality,
				parish, or fire protection district is hereby deemed to acknowledge
				understanding of the following legal ramifications. The submission of a
				supplemental pay form or document and the contents therein constitutes the
				filing or depositing of a public record pursuant to
				R.S.
				14:132 and
				R.S.
				14:133. Intentionally submitting false
				information, forging the document or wrongfully altering the document and the
				contents therein may constitute a violation of applicable provisions of
				criminal law, including but not limited to
				R.S.
				14:132 or
				R.S.
				14:133, or both, and may subject the
				submitting party or parties to felony criminal prosecution, criminal fines and
				criminal restitution.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-105 - Extent of Municipalities' Obligation

Current through Register Vol. 50, No. 6, June 20, 2024
A. In the event
				that supplemental pay is issued to an individual in error, the Department of
				Public Safety will collect the funds from the fire district to whom the
				check(s) was issued because the individual(s) was erroneously left on the
				warrant. Extreme care should be taken in ascertaining each individual's
				eligibility for the next month before signing the warrant.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-107 - How to Indicate Changes

Current through Register Vol. 50, No. 6, June 20, 2024
A. It is the
				municipality, parish, or fire protection district's responsibility to review
				each month's warrant and verify the correctness of the names and job titles of
				all recipients. Any changes in name, job title, employment status dates, the
				municipality, parish, or fire protection district's mailing address, the
				signors' email addresses, and any other changes, shall be boldly noted in red
				on the warrant. All changes to an employee's employment status, including but
				not limited to resignation, retirement, suspension without pay, military leave
				with or without pay, workers' compensation leave, or any other type of unpaid
				leave shall be noted on the warrant.
B. The municipality is responsible for
				notifying the department immediately of any changes which occur after the
				warrant is submitted. Any change to an employee's employment status that occurs
				after the warrant is submitted for supplemental pay shall be included and
				reflected on the immediately following payroll month.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-107 - How to Indicate Changes

Current through Register Vol. 50, No. 6, June 20, 2024
A. An employee's
				payroll record can be changed by indicating such changes on the warrant. It is
				advisable to use a bright color of ink when making changes. Please do not
				obliterate the information already on the warrant- simply write the change
				directly above or beside the information you wish to change. Also, draw one
				line through the old information. See "Sample Warrant" (§2009) for a
				typical change of address.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-109 - Due Date

Current through Register Vol. 50, No. 6, June 20, 2024
A. The approved and
				certified warrant is due in the supplemental pay office by the close of
				business on the fifteenth day of the month. If the fifteenth day of the month
				is a Saturday or Sunday or a legal holiday, the warrant shall be received by
				the Friday immediately prior thereto. If the warrant is not received by the
				fifteenth day of the month, the municipality, parish, or fire protection
				district shall not receive its supplemental pay until the warrant is received.
				In that event, the next payment shall include both the past payment and the
				current payment.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 1 - Warrants › Section XV-109 - Due Date

Current through Register Vol. 50, No. 6, June 20, 2024
A. The signed
				warrants are due in the Department of Public Safety by the tenth of the month.
				For example, warrants listing checks dated 02-28-85 are due on 03-10-85. It is
				important that warrants be returned by the due date to insure that all changes
				are made and the funds to pay each department are on hand when the payroll
				checks are issued. If the warrants are not received by the issue date of the
				checks, the checks will be held in the Office of the Department of Public
				Safety until said warrants are received.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2218.2.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 3 - Applications › Section XV-301 - Requirements

Current through Register Vol. 50, No. 6, June 20, 2024
A. The municipality
				is required to submit all applications online on the MyLa portal (portal),
				using the most current forms and instructions on the department's
				website.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 3 - Applications › Section XV-301 - Required Supportive Documentation

Current through Register Vol. 50, No. 6, June 20, 2024
A. For a department
				covered by municipal fire and police civil service, attach a copy of the Civil
				Service Personnel Action Form showing the employment date and classification of
				the employee. See "Sample Application" with Personnel Action Form
				(§2003).
B. For a department
				not covered by Civil Service, attach a copy of one of the following:
1. the minutes of the governing authority's
				meeting disclosing the hire date and salary;
2. payroll sheet indicating beginning date
				and rate of pay.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 3 - Applications › Section XV-303 - Prior Service

Current through Register Vol. 50, No. 6, June 20, 2024
A. Applicants
				are allowed credit for previous full-time service with Louisiana fire
				departments provided the applicant met all supplemental pay requirements during
				that prior period. When submitting an application for an employee who has prior
				fire service, attach a completed Certificate of Prior Service from each
				department with which the applicant has been employed. See "Sample Certificate
				of Prior Service" (§2005). It is the fire department's responsibility to
				correspond with the other fire departments which have employed a particular
				employee in order to obtain Certificates of Prior Service from those
				departments and submit all necessary forms with the application.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 3 - Applications › Section XV-305 - When to Submit Applications to Public Safety

Current through Register Vol. 50, No. 6, June 20, 2024
A. As covered in §905, new employees
				must wait one year before beginning to draw supplemental pay. The application
				must be submitted within 60 days of the end of this waiting period. It is the
				board's policy to pay only one month of back pay in the event of late
				submission of an application. See Section
				§913 for more detail on "Back
				Pay".
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-501 - When to Notify the Department (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1667 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-501 - When to Notify Public Safety

Current through Register Vol. 50, No. 6, June 20, 2024
A. Notification of
				a change in employee status must be received within 15 days of the effective
				date of the change. These changes may be indicated on the warrant if time
				permits (warrants are due on the tenth). Otherwise, some other form of written
				notification is required. For example, if John Doe ends his employment on the
				eleventh (after the warrant has been returned to the Department of Public
				Safety), it will be too late to notify the Department of Public Safety on the
				next warrant. In cases like this, a letter should be sent
				immediately.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-503 - Resignations (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-503 - Resignations

Current through Register Vol. 50, No. 6, June 20, 2024
A. Notification by
				Warrant. Draw one line through the employee's name and write the resignation
				date beside the name under the Social Security number. See "Sample Warrant"
				(§2009).
B. Notification by
				Letter. The letter should state the employee's name, Social Security number,
				and the resignation date. If applicable, the Civil Service Personnel Action
				Form should be attached to the letter.
C. Definition
Resignation Date
- the last day that the fire
				  department pays the employee. For example, Jose Hosehandler turned in his two
				  week notice on March 6 and took some leave he was entitled to for the remaining
				  two weeks of his employment. His resignation was effective on March 20; he
				  received his final regular pay check on March 23. The correct resignation date
				  as far as the supplemental pay is concerned is March 20 because that is the
				  last day for which the employee was paid by the municipality.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-505 - Suspensions (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-505 - Suspensions

Current through Register Vol. 50, No. 6, June 20, 2024
A. Notification by
				Warrant. Only when an employee is suspended 15 days or more, draw one line
				through the employee's name and write the suspension date beside the name under
				the Social Security number. See "Sample Warrant" (§2009).
B. Notification by Letter. The letter should
				state the employee's name, Social Security number, and the suspension date. If
				applicable, the Civil Service Personnel Action Form should be attached to the
				letter.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-507 - Leave without Pay (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-507 - Leave without Pay

Current through Register Vol. 50, No. 6, June 20, 2024
A. L.W.O.P. is
				treated the same as a resignation in the supplemental pay system. See
				§503 for information on how to notify
				Public Safety when an employee resigns.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-509 - Change in Duties (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-509 - Change in Duties

Current through Register Vol. 50, No. 6, June 20, 2024
A. Changes in
				duties should not be indicated on the warrant. Instead, a letter stating the
				employee's name, Social Security number and a brief explanation of the change
				in the employee's duties should be submitted to Public Safety.
B. Definition
Duties
- the tasks which comprise the
				  majority of what an employee is required to do while on the
				  job.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-511 - Change in Classification/Title (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-511 - Change in Classification/Title

Current through Register Vol. 50, No. 6, June 20, 2024
A. As with changes
				in duties, a letter is required. Where applicable, the Civil Service Personnel
				Action Form should be attached to the letter. The letter should state the
				employee's name, Social Security number, nature of the change, and the
				effective date of the change.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-513 - Workmen's Compensation (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-513 - Workmen's Comp

Current through Register Vol. 50, No. 6, June 20, 2024
A. An employee who
				receives Workmen's Comp benefits may still be eligible for state supplemental
				pay. The Board of Review's policy is to review each case in which an employee
				is receiving Workmen's Comp benefits to determine the employee's eligibility.
				The general policy of the board is to continue to pay supplemental pay as long
				as the employee is retained as a regular full-time employee. Notification must
				be in the form of a letter stating the employee's name, Social Security number,
				and the date the employee began receiving Workmen's Comp benefits. For example,
				Dudley Driver was injured on the job on February 10. On March 7 he received his
				first Workmen's Comp check. The Comp benefit was declared to be retroactive to
				the date of injury, so the employee went on Workmen's Comp on February 10. The
				letter should also state which portion of the employee's salary is paid by the
				municipality and which portion is paid by Workmen's Comp.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-515 - Death (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 5 - Changes in Status (Repealed) › Section XV-515 - Death

Current through Register Vol. 50, No. 6, June 20, 2024
A. In the event of
				an employee death, written notification must be received within 15 days. If the
				employee was due any supplemental pay, the check will be payable to his estate.
				Please return any supplemental checks made payable to an employee who is
				deceased.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XV-701 - Reinstatement from Suspension (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XV-701 - Reinstatement from Suspension

Current through Register Vol. 50, No. 6, June 20, 2024
A. When an employee
				returns to work from a suspension, submit a Civil Service Personnel Action Form
				showing the suspension date and the date of return. For fire departments not
				under Civil Service, a letter stating the suspension date and the date of
				return is required.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XV-703 - Reinstatement from Resignation (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XV-703 - Reinstatement from Resignation

Current through Register Vol. 50, No. 6, June 20, 2024
A. When an employee
				resigns and later returns to work, a new application must be submitted with a
				Certificate of Prior Service. See Chapter 3 for information on
				"Applications".
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XV-705 - Reinstatement from Workmen's Comp (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XV-705 - Reinstatement from Workmen's Comp

Current through Register Vol. 50, No. 6, June 20, 2024
A. To reinstate an
				employee who was found to be ineligible for supplemental pay while on Workmen's
				Comp, a letter must be sent stating the employee's name, Social Security
				number, and a brief recap of the period for which the employee was on Comp. The
				date that the employee returns is the date that his full salary is paid by the
				municipality, which may not necessarily be his first day back to work. For
				example, Dudley Driver was put back on the fire department work schedule
				effective March 15. His first day to actually work was March 17, but he was
				paid for the entire week beginning March 15. His reinstatement date was March
				15.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XV-707 - Reinstatement from L.W.O.P. (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 7 - Reinstatements (Repealed) › Section XV-707 - Reinstatement from L.W.O.P

Current through Register Vol. 50, No. 6, June 20, 2024
A. Same as
				"Resignation". See
				§703 for information.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-901 - Eligibility Requirements for supplemental pay

Current through Register Vol. 50, No. 6, June 20, 2024
A. The following
				criteria must be attained for an employee to be eligible for supplemental pay:
1. the employee shall work full-time while
				performing fire protection duties;
2. the employee shall be firefighter 1
				certified;
3. the employee shall
				have one-year of prior service; and
4. the employee's salary shall be paid
				entirely from funds of the municipality, parish, fire protection district, or
				tribe.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-901 - Eligibility Requirements for Supplemental Pay

Current through Register Vol. 50, No. 6, June 20, 2024
A. The eligibility
				requirements for supplemental pay are:
1. the
				employee must be a full-time certified firefighter, performing his regular job
				duties at least 35 hours weekly;
2.
				the employee must be paid a minimum monthly salary of $300 from municipal
				funds;
3. for departments not under
				Civil Service, the employee must not be clerical, secretarial, or a
				mechanic.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-903 - Board Approval of Applications

Current through Register Vol. 50, No. 6, June 20, 2024
A. Decisions of the
				board are final, as per
				R.S.
				40:1667.6. However, the employee has the
				right to appeal a board decision. The department will mail a letter of denial
				to the applicant within 10 business days after the board's decision. Written
				notice of intent to appeal the board's decision shall be submitted to the
				department no later than 30 days after receipt of the denial letter from the
				department. The appeal shall be included on the next regular meeting agenda.
				The board also decides back pay cases on an individual basis.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-903 - Board Approval of Applications

Current through Register Vol. 50, No. 6, June 20, 2024
A. All
				applications, for supplemental pay are subject to board approval. Applicants
				whose job duties and/or classifications are among those the board routinely
				approves are placed on the payroll in the appropriate month prior to board
				approval. The board meets quarterly and approves these routine additions to the
				payroll for the quarter just ended. Applicants whose duties and/or
				classifications are not among those the board routinely approves or
				applications with questionable information are put before the board for an
				eligibility ruling.
B. In the event
				of an employee's application being put before the board, the fire chief is
				notified of the meeting and is invited to attend and participate in any
				discussion pertaining to the application. The fire chief is also notified of
				the board's decision.
C. Decisions
				of the board are final as per
				R.S.
				33:2009. However, the employee has the right
				to appeal a board decision. Written notice of intent to appeal the board's
				decision must be submitted to the secretary of the board and the appeal will be
				included on the next regular meeting agenda. The board also decides back pay
				cases on an individual basis. See
				§913 for information on the policies of
				the board on "Back Pay".
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-904 - Daily Rate Calculation

Current through Register Vol. 50, No. 6, June 20, 2024
A. Supplemental pay
				shall be prorated for the number of days worked using the current daily scale
				when a supplemental pay recipient works less than a full month. State
				supplemental pay shall be distributed monthly based on a 30-day cycle. When the
				daily rate (currently monthly pay amount divided by 30 days) is calculated, the
				recipient will be paid for the number of days in the month. The most recent
				daily pay grid shall be posted to the MUNPAY website.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1667 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-904 - Daily Rate Calculation

Current through Register Vol. 50, No. 6, June 20, 2024
A. Supplemental pay
				shall be prorated for the number of days worked using the current daily scale
				when a supplemental pay recipient works less than a full month. State
				supplemental pay shall be distributed monthly based on a 30-day cycle. When the
				daily rate (currently monthly pay amount divided by 30 days) is calculated, the
				recipient will be paid for the number of days in the month. The most recent
				daily rate chart shall be posted to the MUNPAY website.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  40:1667 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-905 - Waiting Period for New Employees (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-905 - Waiting Period for New Employees

Current through Register Vol. 50, No. 6, June 20, 2024
A. There is a full
				one-year waiting period for new employees. This includes employees who have
				been re-classified and are eligible under their new classifications, but were
				not eligible under their old classifications. The one-year waiting period must
				begin on the first day of the month. The following examples are provided to
				illustrate computation of the dates of first supplemental checks.
Employment Date
Add 1 Year
Next First
First Check Date
04-13-86
04-13-87
05-01-87
05-31-87
05-01-86
05-01-87
05-01-87
05-31-87
05-02-86
05-02-87
06-01-87
06-30-87
06-01-86
06-01-87
06-01-87
06-30-87
Note: If an employee ends his employment with the fire
				  department before his first check is issued, the fire department must notify
				  the Department of Public Safety within 15 days, just like any other change in
				  status. See Chapter 5 for information on changes in status.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-907 - Step Increases (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-907 - Step Increases

Current through Register Vol. 50, No. 6, June 20, 2024
A. The supplemental
				pay scale is as follows.
Period of Service
Supplemental Pay Rate
1 Year
$174
3 Years
$229
6 Years
$260
Note: Monthly payments are based upon full appropriation for
				  that fiscal year. If funds are not appropriated, the pay scale will be
				  decreased.
B. The step
				increases are done automatically by computer. It is not necessary to notify the
				Department of Public Safety when an employee is due a step increase. However,
				the Department of Public Safety should be notified when the fire department
				feels that an employee should have gotten an increase but did not. This
				sometimes occurs when there is a discrepancy in an employee's pay record as far
				as prior service is concerned.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-909 - Cutoff Date for Raises (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-909 - Cut Off Date for Raises

Current through Register Vol. 50, No. 6, June 20, 2024
A. The cut off date
				for step increases is the twentieth of the month. See computation examples
				below.
Employment Date
1 Year Service Date
Raise on Check Date
02-03-84
02-03-85
02-28-85
02-20-84
02-20-85
02-28-85
02-21-84
02-21-85
03-31-85
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  33:2006 et
				  seq.
Louisiana Administrative Code › Title 55 - PUBLIC SAFETY › Part XV - Firemen Supplemental Pay › Chapter 9 - Payroll Information › Section XV-911 - Cutoff Date for Eligibility for that Month's Check (Repealed)

Current through Register Vol. 50, No. 6, June 20, 2024
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  40:1666.5 et
				  seq.