reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01700 - CONTRACT CLOSEOUT › Section 12-3-2.1-1-01700-1.02 - FINAL INSPECTIONS

Current through June 25, 2024
A. Professional's
						Inspection: The Contractor shall make written request for a final inspection to
						the Professional; notice to be given ten (10) days prior to the inspection. A
						list of any deficiencies, compiled by the Professional, will be corrected by
						the Contractor. If, in the Professional's judgement, the Project is not ready
						for a final inspection, the Professional may schedule another
						inspection
B. Owner's Inspection:
						After the Professional has ascertained the Project to be ready, an Owner's
						inspection will be scheduled within ten (10) days thereafter. The Contractor
						will have ten (10) days after the Owner's acceptance to make any corrections of
						punch list items and to submit closeout documents.
C. Correction of Work Before Final Payment:
						The Contractor shall promptly remove from the Owner's premises all materials
						condemned for failure to conform to the Contract, whether incorporated in the
						Work or not, and the Contractor shall, at his own expense, replace such
						condemned materials with those conforming to the requirements of the Contract.
						Failure to remedy such defects after ten (10) days written notice will allow
						the Owner to make good such defects and such costs shall be deducted from the
						balance due the Contractor, or charged to the Contractor in the event no
						payment is due.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01710 - CLEANING › Section 12-3-2.1-1-01710-1.01 - DESCRIPTION

Current through June 25, 2024
A. Scope: Maintain premises and public
						properties from accumulations of waste, debris and rubbish caused by
						operations. At completion of work, remove waste materials, rubbish, tools,
						equipment, machinery and surplus materials and clean all sight-exposed
						surfaces; leave Project clean and ready for occupancy.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01710 - CLEANING › Section 12-3-2.1-1-01710-1.02 - PRODUCTS

Current through June 25, 2024
A. Materials: Use only cleaning materials
						recommended by Manufacturer of surface to be cleaned. Use cleaning materials
						only on surfaces recommended by the cleaning materials Manufacturer.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01710 - CLEANING › Section 12-3-2.1-1-01710-1.03 - EXECUTION

Current through June 25, 2024
A. During Construction: Execute cleaning to
						insure that building, grounds and public properties are maintained free from
						accumulations of waste materials and rubbish. Wet down dry materials and
						rubbish to lay dust and prevent blowing dust. At reasonable intervals during
						progress of work, clean site and public properties and dispose of waste
						materials, debris and rubbish. Remove waste materials, debris and rubbish from
						site and legally dispose of at public or private dumping areas off Owner's
						property. Vacuum clean interior building areas when ready to receive finish
						painting and continue vacuum cleaning on an as-needed basis until building is
						ready for substantial completion or occupancy. Handle materials in a controlled
						manner with as few handlings as possible; do not drop or throw materials from
						heights. Schedule cleaning operations so that dust or other contaminants
						resulting from cleaning process will not fall on wet or newly painted
						surfaces.
B. Final Cleaning: Employ
						experienced workmen, or professional cleaners, for final cleaning. In
						preparation for substantial completion or occupancy, conduct final inspection
						of sight-exposed interior and exterior surfaces and concealed spaces. Remove
						grease, dust, dirt, stains, labels, fingerprints and other foreign materials
						from sight-exposed finishes. Repair, patch and touch up marred surfaces to
						specified finish to match adjacent surfaces. Broom clean paved surfaces; rake
						clean other surfaces of grounds. Replace air conditioning filters, if units
						were operated during construction. Clean ducts, blowers and coils if air
						conditioning units were operated without filters during construction. Maintain
						cleaning until Project, or respective portions thereof, is occupied by
						Owner.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01720 - PROJECT RECORD DOCUMENTS › Section 12-3-2.1-1-01720-1.01 - DESCRIPTION

Current through June 25, 2024
A. Scope: To set forth the procedure and
						requirements for keeping project record documents.
B. Maintenance Documents: (modified Dec 2013
						SoS)
1. Throughout the Contract, maintain one
						(1) copy of all of the following: Contract Drawings, Project Manual, Addenda,
						Change Order(s), reviewed shop drawings, reviewed submittals, hardware
						schedules, field, and laboratory test records, equipment brochures, parts
						lists, operating instructions and other modifications to the
						Contract.
2. Store documents on
						site apart from documents used for construction.
3. Maintain documents in clean, dry, legible
						condition. Do not use record documents for construction purposes.
4. Make documents available, at all times,
						for inspection by the Professional, Commissioning Authority Professional, and
						the Owner.
5. Keep documents in 8
						½" x 11" loose leaf binders. Clearly label each binder on the spine.
						Sub-divide with permanently marked tabs of card stock. Provide a main tab for
						each specification section. Provide sub-tabs for each major piece of equipment
						or component.
6. Format for
						information behind each tabbed piece of equipment/component shall be:
a. Contractor/Installer Information: Include
						address, phone number and contact nam Include emergency service contact
						information as applicable.
b.
						Manufacturer Information: Include address, phone number and contact
						name.
c. Shop Drawings and Product
						Data
d. Operation and Maintenance
						Instructions
e. Control
						Drawings
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01900 - DIVISION ONE SUPPLEMENT › Part 12-3-2.1-1-01900-1 - SUMMARY OF WORK SUPPLEMENT › Section 12-3-2.1-1-01900-1-1.01 - WORK SEQUENCE

Current through June 25, 2024
A. Owner will
						  occupy the building during construction, coordinate with Owner's Representative
						  in scheduling work to vacate the areas as the Contractor requires.
B. Construct work in stages as follows:
1.
						  __________________________________________________
2.
						  __________________________________________________
3.
						  _____________________________________________
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01900 - DIVISION ONE SUPPLEMENT › Part 12-3-2.1-1-01900-1 - SUMMARY OF WORK SUPPLEMENT › Section 12-3-2.1-1-01900-1-1.02 - PARTIAL OWNER OCCUPANCY

Current through June 25, 2024
A. Schedule early
						  completion of designated areas for Owner's usage prior to substantial
						  completion of entire Project.
1.
						  __________________________________________________
2.
						  __________________________________________________
3.
						  _____________________________________________
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01900 - DIVISION ONE SUPPLEMENT › Part 12-3-2.1-1-01900-2 - ALLOWANCE SUPPLEMENT › Section 12-3-2.1-1-01900-2-2.01 - SCHEDULE OF ALLOWANCES

Current through June 25, 2024
A. Include in the
						  Bid, for inclusion in the Contract Sum, the amount of $ ______________ for
						  purchase of _____________________________________________ (Refer to Section
						  __________ , _________________________________ )
B. Include in the Bid, for inclusion in the
						  Contract Sum, the amount of $ _______________ for purchase of
						  _____________________________________________ (Refer to Section __________ ,
						  _________________________________ )
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01900 - DIVISION ONE SUPPLEMENT › Part 12-3-2.1-1-01900-3 - ALTERNATE SUPPLEMENT › Section 12-3-2.1-1-01900-3-3.01 - SCHEDULE OF ALLOWANCES

Current through June 25, 2024
A. Alternate Number
						  One.
B. Alternate Number
						  Two.
C. Alternate Number
						  Three.
D. Alternate Number
						  Four.
E. Alternate Number
						  Five.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01900 - DIVISION ONE SUPPLEMENT › Part 12-3-2.1-1-01900-3 - ALTERNATE SUPPLEMENT › Exhibit 12-3-2.1-1-01900-3-A

Current through June 25, 2024
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Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Division 12-3-2.1-1 - GENERAL REQUIREMENTS › Section 12-3-2.1-1-01900 - DIVISION ONE SUPPLEMENT › Part 12-3-2.1-1-01900-3 - ALTERNATE SUPPLEMENT › Exhibit 12-3-2.1-1-01900-3-B

Current through June 25, 2024
Click Here To
							 View Image
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.1 - PLANNING & CONSTRUCTION MANUAL

Current through June 25, 2024
This Manual has been assembled as an informative guide for
					 the lay person as well as the Professional who from time to time works with the
					 Bureau of Building, Grounds and Real Property Management of the Department of
					 Finance and Administration's Division of General Services in initiating,
					 programming, designing, constructing and inspecting projects for the State of
					 Mississippi.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.2 - INFORMATIONAL DATA

Current through June 25, 2024
The Data assembled herein is for informational purposes.
					 Any deviation will require prior approval from the Bureau of Building, Grounds
					 and Real Property Management. Careful adherence to these procedures will
					 expedite all phases of a Project and permit an orderly approach to providing
					 physical facilities necessary for furthering the programs of Using Agencies
					 which serve the people of the State of Mississippi.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.3 - DURATION

Current through June 25, 2024
This Procedure Manual, when approved by the Public
					 Procurement Review Board, shall be in effect as written until amended or
					 repealed by the Board.
First Edition - April 1, 1979
SBC PROCEDURE MANUAL
Second Edition - January 1, 1981
SBC PROCEDURE MANUAL
Third Edition - July 2, 1984
GS PLANNING AND CONSTRUCTION MANUAL
Fourth Edition - March 4, 1985
GS PLANNING AND CONSTRUCTION MANUAL
Fifth Edition - January 1995/Revised 1996 BOB
MANUAL
Sixth Edition - June 2011
BOB MANUAL (part of DFA Manual per SoS September 2010
					 Procedure)
Current Edition
Available in Digital Version on the Bureau of Building,
					 Grounds and Real Property Management web page
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.5 - BUREAU CREATION

Current through June 25, 2024
In 1944, the State Building Commission was created (Chapter
					 328, Laws of 1944). Forty years later, in 1984 through Senate Bill 3050, the
					 State Building Commission was abolished. It became the Bureau of Building,
					 Grounds and Real Property Management under the Governor's Office of General
					 Services.
In 1989 through House Bill 659, the Bureau of Building,
					 Grounds and Real Property Management became a part of the Office of General
					 Services which was placed under the Department of Finance and
					 Administration.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.7 - BUREAU MEETINGS

Current through June 25, 2024
It is the Bureau's policy that all its public business be
					 performed in an open and public manner. However, there is no regularly
					 scheduled meeting of the Division of General Services' Bureau of Building,
					 Grounds and Real Property Management. Details regarding the Bureau's official
					 actions are detailed in the following section.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.8 - BUREAU RECORD OF ACTIONS

Current through June 25, 2024
In past years, the Bureau was required by law to maintain a
					 set of official Minutes recording its actions which resulted from regularly
					 scheduled meetings. Due to reorganization, this is no longer required; however,
					 the Bureau still maintains detailed records of all its official actions. These
					 are available in the Bureau's office for public inspection as per the
Mississippi Public Records Act of 1983.
[Mississippi Code
					 1972, Annotated, Section
					 25-61-1
					 through
					 25-61-17
					 and Section
					 31-1-27]
Official Bureau actions are prepared regularly on
Standard Approval Form - Record of Action
documents which are
					 initiated by the Bureau Staff and approved by the Bureau Director. In no
					 instance will an item be official without the written approval of the Bureau's
					 Director. In absence of the Director, the Assistant Director or authorized
					 designee, will approve Bureau actions. The following inexhaustible list
					 indicates actions taken by the Bureau and recorded on these documents:
1. Initiation of Projects
2. Definition of Project Scope
3. Allocation and Transfer of Funds to
				  Projects
4. Acceptance of Outside
				  Funds
5. Increase of Project
				  Budget
6. Assignment of
				  Professionals and Consultants
7.
				  Approval of Schematic Documents
8.
				  Approval of Design Development Documents
9. Approval of Construction Documents and Bid
				  Date
10. Authorization of Payments
				  to Professional
11. Authorization
				  of Professional Reimbursements
12.
				  Declaration of Emergencies
13.
				  Authorization to Advertise for Bids
14. Rejection of Bids and
				  Readvertisement
15. Bid
				  Protests
16. Award of
				  Contract(s)
16. Approval of Change
				  Orders
17. Authorization of
				  Substantial Completion
18.
				  Authorization of Final Acceptance and Final Payment
19. Declaration of Contractor's
				  Default
20. Assessment of
				  Liquidated Damages
21. Close
				  Project
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.9 - BUREAU NOTIFICATION

Current through June 25, 2024
All Institutions, Agencies, Departments and Professionals
					 are notified in writing of the Bureau's official actions.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.10 - PUBLIC PROCUREMENT REVIEW BOARD

Current through June 25, 2024
The Bureau of Building, Grounds and Real Property
					 Management is required by law to have specific actions approved by the Public
					 Procurement Review Board [PPRB]. [Mississippi Code 1972, Annotated, Section
					 27-104-7]
					 Such actions requiring PPRB approval are, but not limited to, the
					 following:
1. Construction
				  contracts
2. Furniture and
				  equipment contracts
3. Leases (land
				  and/or office space) for Institutions, Agencies and Departments
4. Grants
5. Land Acquisitions
6. Legal Actions
7. Specialties
PPRB was created within the Department of Finance and
					 Administration [DFA] and is composed of three (3) members: the Executive
					 Director of DFA, the Director of the Division of Budget and Policy Development,
					 and an employee of the Office of General Services who is familiar with State
					 purchasing laws. Two (2) members make a quorum.
Regarding the Bureau, PPRB has the power and responsibility
					 to:
1. Adopt regulations governing the
				  approval of contracts let for construction and maintenance of state buildings
				  and facilities;
2. Adopt
				  regulations governing any lease or rental agreement by any state agency or
				  department, including any state agency financed entirely by federal funds, for
				  space outside the buildings under the jurisdiction of the Office of General
				  Services.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.11 - PPRB MEETINGS

Current through June 25, 2024
PPRB meets regularly once a month. Upon special request, or
					 an emergency, PPRB will convene for an unannounced meeting. Otherwise, the next
					 month's meeting date and time are announced at each regularly scheduled
					 meeting. Individuals or Agency Representatives who wish to be heard concerning
					 actions being presented by the Bureau may be present at these public
					 meetings.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.12 - PPRB MINUTES

Current through June 25, 2024
PPRB maintains a set of Minutes recording its official
					 actions. Copies of these Minutes are sent to the Legislative Budget Office
					 [LBO] and the Performance Evaluation and Expenditure Review [PEER].
No action is valid unless approved by a quorum of two (2):
					 the Chairman who is the Executive Director of the Department of Finance and
					 Administration, and one (1) other member present and voting. Minutes are
					 available in DFA's office for public inspection as per the
Mississippi
					 Public Records Act of 1983.
[Mississippi Code 1972, Annotated, Section
					 25-61-1
					 through
					 25-61-17
					 and Section
					 31-1-27]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-100 - GENERAL › Section 12-3-20-100.13 - COPYING PUBLIC DOCUMENTS

Current through June 25, 2024
Any person or firm requesting copies of documents, may
					 obtain these by complying with the
Public Records
					 Act.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.1 - CAPITAL NEEDS REPORT

Current through June 25, 2024
The Bureau of Building, Grounds and Real Property
					 Management is required by statute to determine and submit to the Legislative
					 Budget Office [LBO] on, or before, September 1st of each year a report
					 detailing
immediate
and
long range
repair
					 & renovation, capital improvement and preplanning needs of each Using
					 Agency. [
Mississippi Code 1972, Annotated
, Sections
					 31-11-27
					 and
					 31-11-29]
					 LBO prepares and submits a report to the Legislature based on the information
					 received from the Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.2 - USING AGENCY'S REQUESTS

Current through June 25, 2024
(Modified Dec 2013 SoS to agree with 2010/2012 forms to inc
					 impact per Code)
In March, all State Institutions, Agencies, and Departments
					 receive a notification letter indicating it is time to prepare the report of
immediate
and
long range
repair &
					 renovation, capital improvement and preplanning needs. All requests will be
					 reviewed and considered for possible inclusion in the Bureau's LBO
					 report.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.3 - DEFINITION OF NEEDS

Current through June 25, 2024
Immediate Needs
may be defined as
					 buildings, major improvements, and other facilities required for the proper
					 functioning of the institution for the next year.
Long Range
					 Needs
may be determined as buildings, major improvements, and other
					 facilities of a similar nature which may be needed at some indefinite future
					 date.
Both of these needs are based on a five-year projection
					 basis.
Immediate Needs
should be funded the first fiscal year
					 and
Long Range Needs
should be funded in the next four (4)
					 fiscal years. [
Mississippi Code 1972, Annotated
, Section
					 31-11-29]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.4 - CLASSIFICATION OF NEEDS

Current through June 25, 2024
Whether
immediate
or
long
					 range
, needs may be evaluated and classified under three (3) major
					 headings discussed as follows.
* Repair and Renovation
* Preplanning
* Capital Improvement
A.
REPAIR AND RENOVATION
* Repair
* Renovation
1.
Repair:
To restore by replacing a part or putting together
				  that which is broken and restoring to a sound state
is the process of
				  repairing and returning a facility component to a condition effectively as it
				  was originally designed.
2.
Renovation:
To restore a facility to its former state and
				  not alter its original design standards or function
is one component
				  of renovation. Another aspect includes
extensive changes which
				  completely alter the use and function of the facility
. Renovations
				  include all improvements necessary to bring a facility into compliance with
				  current codes. Major renovations may be line-item appropriations; smaller
				  renovation projects may be funded from discretionary appropriations, if
				  available.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.5 - REQUEST FORMS

Current through June 25, 2024
(Modified Dec 2013 SoS to agree with 2010/2012 forms to inc
					 impact per Code)
All Project information will be submitted on Bureau Project
					 Request Database Form which accompanies the notification letter. [See
Appendix 200
.]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.6 - DEADLINE

Current through June 25, 2024
All request forms must be in the Bureau's office by the
					 date specified in the notification letter.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.7 - SITE VISITS

Current through June 25, 2024
The Bureau Staff conducts on-site visits to each
					 Institution, Agency and Department submitting requests. These visits permit the
					 Bureau Staff to review the Using Agency's
immediate
and
long range
plans. Members of the Legislature and various
					 Governing Boards may also be invited to attend these
					 meetings.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.8 - SUBMISSION TO LBO

Current through June 25, 2024
After reviewing all the requests, the Bureau forwards its
					 recommendations to LBO who in turn forwards its recommendations to the
					 Legislature. The Senate and House Appropriation Committees review the requests
					 and determine whether or not a Project should be funded.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.9 - LEGISLATIVE ACTION

Current through June 25, 2024
The Legislature evaluates the Using Agencies' requests and
					 funds them according to categories - Preplanning, Line Item, or
					 Discretionary.
Request Categories
* Preplanning
* Line Item
* Discretionary
1.
Preplanning:
A Project may be designated for preplanning by the
				  Legislature either by a Concurrent Resolution, or inclusion in a legislative
				  bill. If a Concurrent Resolution is passed, the Bureau will use the ongoing
				  revolving General Fund
Preplanning Fund
to defray the cost of
				  preplanning. Use of this Fund is limited to two percent (2%) of the estimated
				  cost of a project and once funded for construction, the
Preplanning
				  Fund
must be replenished. [
Senate Bill 2407, Laws of
				  1994
] If a Project is designated for Preplanning by inclusion in a
				  legislative bill, the bill will usually state the limitations, if any.
				  Generally, these methods include a report on the preplanning process to the
				  Legislature the following year at which time the Legislature may or may not
				  consider funding.
2.
Line
				  Item:
The Legislature may appropriate funds to be used for specific
				  needs, or purposes. These funds may not be expended for any other purpose or
				  project but will be limited to that purpose described in the appropriation
				  measures. Planning and construction may begin immediately. If all the line-item
				  funds are not expended, the Bureau has no authorization to establish new
				  projects in order to expend the remaining funds. Once the specific need or
				  purpose has been met, the Project is closed and remaining funds are disposed of
				  according to the legislative authorization.
3.
Discretionary:
Funds may be
				  given to the Bureau in a lump sum for purposes described in the appropriation
				  bill without reference to any specific project. Repair and renovation projects
				  are then funded at the discretion of the Bureau. It is the Bureau's policy to
				  allocate funds for specific projects and not to distribute funds to
				  Institutions, Agencies or Departments. Consequently, any funds remaining after
				  the Scope and intent of the original Project has been accomplished will be
				  returned to the Discretionary Fund. These funds are then available for
				  redistribution to other Institutions, Agencies and Departments
				  projects.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.10 - EMERGENCY REQUESTS

Current through June 25, 2024
From time to time, an emergency situation may arise where a
					 Using Agency does not have sufficient funds available to restore the
					 facilities, or equipment, to a state of usefulness. The Bureau may be contacted
					 and requested to fund the emergency repairs, if funds are available. However,
					 the Using Agency is expected to have exhausted every other option available,
					 including the revamping of existing projects, before requesting emergency
					 funds.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.11 - DEFINITION OF AN EMERGENCY

Current through June 25, 2024
By definition an
emergency
is caused by:
					 [
Mississippi Code 1972, Annotated
, Section
					 31-7-1(i)]
1. fire
2. flood
3. explosion
4. storm
5. earthquake
6. epidemic
7. riot
8. insurrection
9. any inherent defect due to defective
				  construction
An
emergency
is also when:
10. the immediate preservation of
				  order or of public health is necessary by reason of unforeseen
				  emergency.
11. the immediate
				  restoration of a condition of usefulness of any public building or equipment
				  appears advisable.
12. there is a
				  failure of any machine or other thing used and useful in the generation,
				  production or distribution of electricity, water or natural gas, or in the
				  transportation or treatment of sewage.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.12 - AGENCY'S RESPONSE TO EMERGENCY

Current through June 25, 2024
In the case of an emergency, the Using Agency should make
					 temporary repairs until more permanent measures can be taken. If the Using
					 Agency has no funds available for emergency repairs, the Bureau may be
					 contacted for assistance. The following guidelines have been established and
					 are to be followed: [
Mississippi Code 1972, Annotated
, Section
					 31-7-13(j)
					 and (k)]
1. Executive head of the Using Agency
				  determines an emergency exists based on the criteria noted in the
				  law.
2. Executive head of the Using
				  Agency contacts the Bureau and requests assistance.
3. Executive head of the Using Agency
				  forwards a statement, or
Declaration of an Emergency
, under oath
				  certifying the conditions and circumstances of the emergency and a certified
				  copy of the appropriate Minutes of the Board of such Using Agency, if
				  applicable, stating such emergency occurred and approving the actions of the
				  Executive head. [See
Appendix 200
.]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.13 - BUREAU'S RESPONSE TO EMERGENCY REQUESTS

Current through June 25, 2024
If after reporting to the Bureau's Director, it is
					 determined funds are available and an emergency exists, the Bureau Staff will
					 make an on-site inspection and determine what action should be taken. There are
					 two (2) options. If the repairs can be made using routine bidding practices,
					 this is preferable. If, however, repairs are needed immediately, the following
					 procedures will be followed:
1. If an
				  emergency exists and delay incident to giving opportunity for competitive
				  bidding would be detrimental to the interest of the Using Agency, competitive
				  bidding will not apply and such emergency purchases and repairs will take place
				  as deemed appropriate by the Bureau.
2. The Director of the Bureau will ask the
				  Bureau Staff to obtain at least two (2) written quotes for the repairs. The low
				  bid will be authorized to commence work.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.14 - APPROPRIATION BILLS

Current through June 25, 2024
In past Legislative sessions, at least one (1) omnibus bill
					 has passed which funds Preplanning, Capital Improvements, and Repair and
					 Renovations needs for state Institutions, Agencies and Departments. This
					 funding may have been line item or discretionary. An excellent example of this
					 type of bill may be found in
Mississippi Code 1972, Annotated
,
					 Section 29-17-1 and 29-17-2.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.16 - BOND BILLS

Current through June 25, 2024
In recent years, the Legislature has favored funding long
					 term capital improvements through the sale of General Obligation [GO] Bonds
					 backed by the full faith and credit of the State of Mississippi. Any
					 expenditure financed by GO bonds should have a life expectancy of twenty (20)
					 years.
The entire amount of bonds authorized in a Bond Bill may
					 not be sold all at one time. GO Bonds may be sold at various times during the
					 year. Therefore, the sale and depositing of bond funds must be considered in
					 awarding contracts.
Once bonds have been sold and deposited into the State
					 Treasury, funds must be expended within three (3) years in order to avoid
					 arbitrage and damage the State's bond rating.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-200 - PROJECT REQUESTS › Section 12-3-20-200.17 - RECEIPT OF OUTSIDE FUNDING SOURCES

Current through June 25, 2024
The Bureau may accept grants and outside funding sources
					 from an Institution, Agency or Department. These sources may come in the form
					 of:
A.
GRANTS:
1. The Using Agency may have applied for and
				  received grants (i.e., federal, energy, etc.) which are to be used for various
				  kinds of construction projects.
Special Note:
The Bureau will not
				  respond or allocate funds as matching money for grants unless it has been
				  informed prior to the filing of an application for such grant. The Using Agency
				  must inform the Bureau, prior to the time an application for grant funds is
				  made, that it will request funds from the Bureau as matching money if the
				  application is approved. A written statement of Scope, Budget and Grant
				  information must be included with the request. In addition, if the Bureau is to
				  request the Grant Funds or if the Using Agency is to request the funds, this
				  should be indicated when the Bureau is first notified.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-300 - PROJECT INITIATION › Section 12-3-20-300.1 - PROJECT INITIATION

Current through June 25, 2024
After requests have been submitted by the Institutions,
					 Agencies and Departments and have been reviewed by the Bureau Staff, Projects
					 receiving funding must be officially documented on a
Standard Approval
					 Form - Record of Action
as shown in the sample below:
INSTITUTIONS OF HIGHER LEARNING
MISSISSIPPI STATE UNIVERSITY
'99 Roofing Program
105-999
The Bureau of Building, Grounds and Real Property
					 Management approved the following:
(a)
				  Initiating the following new repair and renovation project:
Project # 105-999 Title:
'99 Roofing
					 Program
(b)
				  Total Project Budget: $200,000.00
Scope:
Reroof Buildings X, Y and Z
					 located on the Mississippi State University campus.
(c) Transferring $100,000.00 to subject
				  project from the 1999 General Fund Account.
(d) Executing a contract with the following
				  Professional firm:
Professional Assignment:
John Smith & Associates, P.A.
Jackson, Mississippi (AW-PP001)
Contract Type: C
(e) Appointing the following Consultant for
				  the Professional - John Smith & Associates, P.A.:
Asbestos Consultant:
Irving Levin Asbestos Consultant
Jackson, Mississippi
(f) Establishing a Receivable in the amount
				  of $100,000 to be received from the University.
ESTIMATED PROJECT BUDGET: (C - Roofing)
ESTIMATED CONTRACT
$ 180,000.00
FEES: JOHN SMITH
15,000.00
OT001: Advertisements
50.00
Contingency
4,950.00
TOTAL PROJECT BUDGET
$ 200,000.00
FUNDS AVAILABLE:
1999 General Funds
$ 100,000.00
MSU Receivable (Funds To Be Received:
								  $100,000)
.00
TOTAL FUNDS AVAILABLE
$ 100,000.00
When a Project is initiated, certain pertinent information
					 is assigned to that Project on the
Standard Approval Form - Record of
					 Action
and cannot be changed without the written permission of the
					 Bureau.
* Project Classification
* Funding Source
* Transfer of Funds
* Professional Assignment
* Consultant Assignment
*
In House
Project
* Estimated Project Budget
* Funds Available
* Originator
* Approval
1.
Project Classification
: Projects are classified as Capital
				  Improvement, Repair and Renovation, Furniture and Equipment, or Land
				  Acquisition. [See
Section 200
.]
a.
Project Number
: This Number
				  should appear on all subsequent documents and correspondence. Project numbers
				  have six (6) digits. The first three (3) digits identify the Institution,
				  Agency, or Department. The last three (3) identify a specific
				  project.
b.
Project
				  Title
: Project's Title should appear on all subsequent documents and
				  correspondence. This Title is as important as the Project Number for
				  identification and legal purposes.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-300 - PROJECT INITIATION › Section 12-3-20-300.3 - PROFESSIONAL SELECTION PROCESS

Current through June 25, 2024
The primary objective of the Professional Selection process
					 is to choose individuals, or firms, to provide professional services to the
					 State of Mississippi which result in the best building for the Using Agency. In
					 addition, the intent of the process is to disseminate work among qualified
					 firms who can deliver quality-designed projects on time and within the funds
					 available.
It is the policy of the Bureau to employ Architects,
					 Engineers and Consultants who are not only licensed to work in Mississippi, but
					 who are, in fact, Mississippi residents. [
Mississippi Code 1972,
					 Annotated
, Section
					 73-1-1 and
					 Section
					 73-13-1]
					 When the expertise needed in particular instances is not available in
					 Mississippi, the Bureau will consider professionals who are not Mississippi
					 residents.
The Professional Selection policy is outlined in
Section 400
.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-300 - PROJECT INITIATION › Section 12-3-20-300.4 - CONSULTANTS

Current through June 25, 2024
(modified Dec 2013 SoS)
If the Basic Services Consultants are not selected during
					 the Professional Selection Process, the principal professional architect
					 selected will immediately submit to the Bureau the names of structural,
					 mechanical and electrical consulting engineers in the order of preference. If
					 an Engineer has been named the principal Professional of the Project and the
					 Project will require additional engineering and architectural assistance, the
					 Engineer will submit the names of consulting engineers and architects in the
					 order of preference for consideration by the Bureau.
If other Basic Services Consultants are needed, such as
					 hazardous or civil, the principal Professional submits names in order of
					 preference for consideration. Approval of
in house
preparation
					 of asbestos, mechanical, electrical or structural portions of the Contract
					 Documents without the use of an outside consultant must also be obtained prior
					 to beginning the Work.
Basic Services Consultants selected by the Professional
					 should have an
M54 Architect-Engineer and Related Services
					 Questionnaire Form
[See
Appendix 400
.] on file with the
					 Bureau prior to approval. To verify if a prospective Consultant has this
					 information on file, the primary Professional may contact the Bureau office
					 during regular working hours. If the proposed Consultant does not have an
M54
on file, one will be forwarded to the Consultant to
					 complete and return and can be found on the web.
The contractual agreement between the Professional and the
					 Consultant will include inspection services.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-300 - PROJECT INITIATION › Section 12-3-20-300.5 - IN HOUSE PROJECTS

Current through June 25, 2024
(modified Dec 2013 SoS)
The Bureau may grant approval to a Using Agency to
					 accomplish a Project
in house
. If a Using Agency submits a
					 request for an
in house
Project, it may agree to act as the
					 Professional. Or, in some cases, the Using Agency may request to act as the
					 Contractor. In either case, the Using Agency agrees to follow all procedures
					 and requirements set forth in this Manual.
More specifically, when the Using Agency serves as the
					 Professional, it agrees to the Bureau's approval process which includes, but is
					 not limited to:
1. The Using Agency
				  will submit all design documentation to the Bureau for approval prior to
				  bidding, or solicitation of quotes.
2. All Documents prepared for an
in
				  house
Project will bear the seal of the responsible Architect or
				  Engineer.
3. The Using Agency may
				  publish the
Advertisement for Bids
and receive the bids. Or,
				  the Bureau may be requested by the Using Agency to perform this task.
4. If the Project is over $5,000.00 and under
				  $50,000.00 and will not be bid, state purchasing laws must be followed which
				  requires the solicitation of two (2) written quotes by the Using Agency and
				  component breakdown. The Bureau, et al, encourages competitive quotes for even
				  under $5,000.00.
5. All bids
				  received by the Using Agency, or solicited quotes, must be submitted to the
				  monthly PPRB by the Bureau for approval prior to issuance of a
				  Contract.
6. After PPRB approval,
				  the Using Agency will prepare the Contract for the Bureau's signatures and
				  approval. Or, the Bureau may be requested to prepare the Contract by the Using
				  Agency.
7. No fees for Professional
				  services will be paid to the Using Agency.
8. Code 73-13-45 will be followed for
				  requirement of a Professional.
More specifically, when the Using Agency serves as the
					 Contractor, it agrees to the Bureau's approval process which includes, but is
					 not limited to:
1. Bidding documents
				  will be prepared for materials required and the documentation must be approved
				  prior to bidding.
2. Personnel
				  regularly employed by the Using Agency will not be paid.
3. If the Using Agency's personnel performs
				  the work, reimbursement will be made for materials only. [See
Section 400
entitled
Codes and Policies
for details regarding
Reimbursements
.]
(Note: See also Bureau, et al, web which includes a
					 document entitled "Quote Checklist" which includes some details and Codes
					 regarding bids OR quotes for planning through
					 construction.)