Iowa Administrative Code › Agency 281 - Education Department › Title XVI - School Facilities › Chapter 98 - Supplementary Weighting › Rule 281-98.70 - Student Activity Fund

Current through Register Vol. 47, No. 3, July 24, 2024
The student activity fund must be established in any school
				  district receiving moneys from student-related activities such as admissions,
				  activity fees, student dues, student fund-raising events, or other
				  student-related cocurricular or extracurricular activities. Moneys collected
				  through school activities are public funds that are the property of the school
				  district and are under the financial control of the school board. Upon
				  dissolution of an activity, such as a graduating class or student club, the
				  surplus must be used to support other student activities in the student
				  activity fund. Prudent and proper accounting of all receipts and expenditures
				  in these accounts is the responsibility of the board secretary pursuant to Iowa
				  Code section 291.6. School districts may
				  maintain subsidiary records for student activities if those records are
				  reconciled to the official records on a monthly basis; however, all official
				  accounting records of the student activity fund shall be maintained within the
				  school district's chart of account pursuant to Uniform Financial Accounting for
				  Iowa School Districts and Area Education Agencies.
(1)
Sources of revenue in the student
				activity fund.
Sources of revenue in the student activity fund include
				income derived from student activities such as gate receipts, ticket sales,
				admissions, student club dues, donations, fund-raising events, any other
				receipts derived from student body cocurricular or extracurricular activities,
				contests, and exhibitions as well as interest on the investment of those
				moneys, and amounts transferred from the general fund under Iowa Code section
				298A.2 as described in paragraph
				98.61(2)
"s."
(2)
Appropriate uses of the student activity fund.
Appropriate
				expenditures in the student activity fund include ordinary and necessary
				expenses of operating school district-sponsored and district-supervised student
				cocurricular and extracurricular activities, including purchasing services from
				another school district to provide for the eligibility of enrolled students in
				interscholastic activities provided by the other school district when that
				school district does not provide an interscholastic activity for its
				students.
(3)
Inappropriate
				uses of the student activity fund.
Inappropriate expenditures in the
				student activity fund include the following:
a. Maintenance of funds raised by outside
				organizations.
b. The cost of bonds
				for employees having custody of funds derived from cocurricular and
				extracurricular activities in the conduct of their duties. These are costs to
				the general fund.
c. Expenditures
				that lack public purpose.
d.
				Payments to any private organization unless a fundraiser was held expressly for
				that purpose and the purpose of the fundraiser was specifically
				identified.
e. Transfers to any
				other fund of any surplus within the fund.
f. Payments more properly accounted for in
				another fund such as public tax funds, trust funds, state and federal grants,
				textbook/library book fines, fees, rents, purchases or sales, sales of school
				supplies, or curricular activities.
g. Use of the student activity fund as a
				clearing account for any other fund.
h. Cash payments to student members of
				activity groups.
i. The cost of
				optional equipment or customizing uniforms.
j. The cost of uniforms when the following
				two tests are not met:
(1) The activity is a
				part of the school's educational program, and
(2) The wearing of the uniform or equipment
				is necessary in order to participate.
k. Hospital or medical claims for student
				injuries or procurement of student medical insurance.
l. Optional costs related to activities that
				are not necessary to the cocurricular and extracurricular program such as
				promotional costs.
m. Membership
				fees in student activity-related associations if the fees are optional, i.e.,
				nonmember schools may participate in sponsored events.
n. Costs to participate in or to allow
				students to participate in any cocurricular and extracurricular interscholastic
				athletic contest or competition not sponsored or administered by either the
				Iowa High School Athletic Association or the Iowa Girls High School Athletic
				Union.