Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 20 - Bureau of Public Water Supply › Subpart 72 - Public Water Supply › Chapter 5 - REGULATIONS GOVERNING AMERICAN RESCUE PLAN ACT RURAL WATER ASSOCIATIONS INFRASTRUCTURE GRANT PROGRAM › Subchapter 3 - Project Requirements › Rule 15-20-72-5.3.19 - Construction Phase Submissions, Approvals, and Actions - Timeline

Current through June 25, 2024
The following submittals, approvals, and actions will be
						required during the construction phase of the project. The Department may
						establish other time frames within the Grant agreement when properly
						justified.
1. Within 30 days after
					 approval of plans, specifications, and contract documents by the Department (1)
					 all construction related contracts shall be advertised for bids and proof of
					 such advertisement shall be submitted (2) all local funds necessary for the
					 project shall be secured, and proof of such local funds shall be submitted, and
					 (3) clear site certificates from the Grant recipient and title counsel for all
					 real property shall be submitted.
2. Within 45 days after advertisement, the
					 Grant recipient shall open bids on all construction related
					 contracts.
3. Within 14 days after
					 receipt of bids for new construction, the Grant recipient shall submit all bid
					 packages.
4. Within 60 days after
					 receipt of bids, the Grant recipient shall execute all construction contract
					 documents, shall submit a copy of all executed contract documents, and shall
					 issue and submit a copy of the notice to proceed on all such
					 contracts.
5. By the date initially
					 established in the Grant agreement (which is based upon approximately 50% of
					 contract time) the Grant recipient shall submit a completed asset management
					 plan for all drinking water facilities to be constructed in whole or in part
					 with ARPA RWAI Grant funds.
6. By
					 the date initially established in the Grant agreement (which is based upon
					 approximately 90% of contract time) the Grant recipient shall secure approval
					 of the asset management plan.
7.
					 Within 10 days after construction completion of each construction contract, the
					 Grant recipient shall notify the Department of construction
					 completion.
8. The Department will
					 perform a final construction observation within 30 days after the current
					 construction contract completion date, unless further delayed by the Department
					 pursuant to review of the Grant recipient's request and justification for such
					 delay.
Should the Department decide that the construction completion is
					 being unreasonably delayed, a final construction observation may be immediately
					 performed by the Department. The final construction observation by the
					 Department is only for the purpose of determining final Grant allowable
					 costs.
9. Within 30 days
					 after the current construction contract completion date, all change orders
					 which include time extensions exceeding 30 days beyond the original contract
					 completion date, and/or documentation showing the Grant recipient is
					 implementing all legal remedies provided in the contract documents for failure
					 to complete construction when required, shall be submitted to the Department
					 for an allowability determination
10. Within 60 days after the final
					 construction observation performed by the Department, the Grant recipient shall
					 submit: the final payment request for the awarded grant; approvable summary
					 change orders for all construction contracts; full scale record drawings with
					 all revisions shown and noted for the entire project funded in whole or in part
					 with ARPA RWAI Grant funds; the licensed engineer's certification of compliance
					 with plans, specifications, and contract documents; appropriate bacteriological
					 test results; final construction phase professional services contract
					 amendments, if any; and all other administrative forms and documents required
					 by the Grant agreement.
Grant payment requests submitted after this date
					 are not allowable, regardless of when the costs were incurred.
11. Any other submittals or actions required
					 by the Grant agreement shall be performed when so required and are subject to
					 review and approval by the Department.
House Bill 1421,
						2022 Regular Session & Senate Bill 2444, 2023 Regular Session of the MS
						Legislature