reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.35 - FINAL INSPECTION

Current through June 25, 2024
Upon completion of the Project, the Contractor will notify
					 the Professional who will make an inspection and compile a list of
					 deficiencies. If, in the Professional's judgement the Project is not ready for
					 final inspection, another inspection will be scheduled.
The Owner's inspection will follow after all known
					 deficiencies have been corrected and the Professional determines the Project is
					 ready. The Professional will call for a group inspection of the Project with
					 the Bureau, the Using Agency, and its governing board for the express purpose
					 of determining the Contractor's compliance with the Contract Documents.
It is the responsibility of the Professional to determine,
					 arrange and notify those needing to be present of the date, place and time of
					 the final inspection including all applicable federal governmental agency
					 representatives. The date and time of the final inspection will be set for the
					 convenience of the Bureau, the Using Agency and its Governing Board.
One (1) week prior to the final inspection, written notice
					 will be furnished to all parties listed above. The Professional will conduct
					 the final inspection in the presence of those listed above and will tabulate a
					 complete list of defects or discrepancies, if any, to be correction by the
					 responsible parties.
Copies of the
punch list
will be furnished
					 to all parties concerned. Once the corrections are made, the Professional will
					 schedule a second inspection at the convenience of the Bureau. Final inspection
					 will not be scheduled until all Work is completed or unless otherwise approved
					 by the Bureau in writing. Upon completion of all punch list items, the
					 Professional will provide a letter recommending acceptance to the Bureau with a
					 copy to the Using Agency and its Governing Board.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.36 - SUBSTANTIAL COMPLETION

Current through June 25, 2024
A
Certificate of Substantial Completion
will not be issued unless the Using Agency occupies the facility prior to final
					 completion. The date recorded on the
Certificate
will begin
					 the Warranty period.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.37 - DATE OF ACCEPTANCE

Current through June 25, 2024
If a
Certificate of Substantial Completion
is not issued, then the date of final acceptance recorded by the Bureau on its
Standard Approval Form
will be the date beginning the Warranty
					 period.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.38 - OCCUPANCY

Current through June 25, 2024
The Using Agency will not occupy any portion of the Project
					 without prior approval of the Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.39 - INSURANCE

Current through June 25, 2024
Builder's Risk Insurance may not be canceled by the
					 Contractor until final written acceptance by the Bureau, or occupancy by the
					 Using Agency.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.40 - CLOSEOUT DOCUMENT

Current through June 25, 2024
1. Application for
				  Payment (AIA Form G702)
2. Consent
				  of Surety Company to Final Payment (AIA Form G707). [
Mississippi Code
				  1972, Annotated
, Section
				  87-7-3]
3. Power of Attorney
4. Contractor's Affidavit of Release of Liens
				  (AIA Form G706A)
5. Contractor's
				  Affidavit of Payment of Debts and Claims (AIA Form G706) [
Mississippi
				  Code 1972, Annotated
, Section
				  87-7-5]
6. Contractor's Guarantee of Work (Company
				  Letterhead)
7. Roof Bonds,
				  Warranty
8. Product
				  Manuals
9. The Contractor shall,
				  unless waived by the Owner, also submit one electronic format copy of the
				  updated As-Built Construction Documents in coordination with the project
				  Close-Out Documents. (Sept-Dec 2013 SoS electronic format replaced by Bricks
				  uploads)
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.41 - CONTRACTOR'S FINAL PAY REQUEST

Current through June 25, 2024
When submitting request for final payment, the Contractor
					 will include with the application all the above mentioned closeout
					 documents.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.42 - GENERAL

Current through June 25, 2024
A
Notice of Publication of Final Settlement
will be published by the Bureau after a Project has been accepted by
					 the Bureau and the final payment has been made. The
Notice
is
					 published one (1) time in a newspaper having a general circulation in the
					 county where the Project is located. If the Project is $10,000 or less, a
Notice
is not published. [
Mississippi Code 1972,
					 Annotated
, Section
					 31-5-53]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.43 - FORM

Current through June 25, 2024
A sample of the
Notice of Publication of Final
					 Settlement
is as follows:
Click
					 Here To View Image
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.44 - WARRANTY PERIOD

Current through June 25, 2024
If, within the period of one (1) year after the Bureau's
					 date of substantial completion or final acceptance of the Work, any of the Work
					 is found to be defective or not in accordance with the Contract Documents, the
					 Using Agency will inform the Bureau who will instruct the Contractor, through
					 the Professional by written notice, to promptly correct faulty workmanship and
					 materials.
The Bureau will be notified in writing by the Using Agency
					 if the Contractor fails to respond promptly. The Contractor is not responsible
					 for maintenance during the one-year Warranty period. It is the responsibility
					 of the Using Agency to determine if corrective action is required because of
					 faulty maintenance or faulty construction workmanship and materials.
The Using Agency is to request action on the part of the
					 Contractor only in those areas where responsibility lies with the
					 Contractor.
The Contractor is not responsible for any actions taken by
					 the Using Agency if a Warranty is voided by inappropriate actions. The Using
					 Agency should take care in its routine maintenance not to void any
					 Warranties.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-700 - CONSTRUCTION PROCEDURES › Section 12-3-20-700.45 - YEAR-END INSPECTION

Current through June 25, 2024
Thirty (30) days prior to the end of the one-year Warranty
					 period, the Professional will notify the Bureau, the Using Agency, its
					 Governing Board, Consultants and all prime Contractors of the date and time of
					 the year-end inspection.
At this inspection, those items of Work which are the
					 Contractor's responsibility needing attention will be listed. This list will be
					 distributed by the Professional to each of the parties in attendance at the
					 inspection. The Professional is responsible for notifying the Bureau when all
					 items listed have been corrected. If the Contractor fails to take corrective
					 action, the Using Agency should so inform the Bureau in writing.
If the Contractor does not take action in correcting the
					 items listed after the inspection, the Contractor's Bonding Company will be
					 contacted for satisfaction. No further Contracts will be issued to the
					 Contractor until the problems have been solved.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.1 - LEGISLATION

Current through June 25, 2024
The purchase of furniture and equipment will be directly
					 addressed through legislation; therefore, the following procedures have been
					 developed by the Bureau as guidelines for the acquisition of furniture and
					 equipment.
Every attempt will be made by the Bureau to adhere and
					 abide by the Procurement Manual issued by the Department of Finance and
					 Administration's Office of Purchasing and Travel, which is an exhaustive
					 presentation of procedures relative to purchasing by all state entities.
					 However, the Bureau is a contracting agency rather than a regulatory agency and
					 some deviations will be made.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.2 - BUREAU'S RESPONSIBILITIES

Current through June 25, 2024
The Bureau Staff assigned to work with the Using Agency
					 will be responsible for coordinating all aspects of the purchase of furniture
					 and equipment, including liaison between the Using Agency, Professional (if one
					 is hired) and the Vendor. In addition, the Bureau Staff will verify deliveries
					 and authorize payments.
Responsibilities
* Bureau's
* Using Agency's
* Professional's
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.3 - USING AGENCY'S RESPONSIBILITIES

Current through June 25, 2024
The Using Agency personnel assigned to work with the Bureau
					 Staff will be responsible for compiling the list of furniture and equipment
					 needs for the proposed purchase(s) as outlined in Section 800. In addition, the
					 Using Agency may be asked to prepare specifications and compile the actual Bid
					 Documents and eventual Contract(s). Responsibilities will be determined and
					 agreed upon during the initial planning stage.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.4 - PROFESSIONAL'S RESPONSIBILITIES

Current through June 25, 2024
If a Professional is hired by the Bureau to prepare
					 Specifications, Bid Documents and Contracts, the Professional will work under
					 the supervision of the Bureau Staff. In addition, the Professional will be
					 responsible for coordinating delivery and verifying acceptability of delivered
					 goods.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.5 - EMERGENCY PROCUREMENT

Current through June 25, 2024
Emergency procurement of furniture and equipment will
					 follow the same guidelines outlined for construction in Section
					 200.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.6 - DOCUMENT PREPARATION

Current through June 25, 2024
Bid Documents may be prepared by one of the
					 following:
1. Bureau Staff: may be
				  responsible for preparing the specifications for the furniture and equipment
				  needs of a Using Agency. In this case, the Bureau Staff will prepare the Bid
				  Documents for printing and distribution.
2. Using Agency: may be responsible for
				  preparing the specifications for the furniture and equipment needs. In this
				  case, the Using Agency will prepare the Bid Documents for printing and
				  distribution.
3. Professional: may
				  be hired by the Bureau to prepare the specifications for the furniture and
				  equipment needs of a Using Agency. In this case, the Professional will prepare
				  the Bid Documents for printing and distribution.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.7 - USING AGENCY'S PRELIMINARY LIST

Current through June 25, 2024
The Using Agency should assign staff members directly
					 involved with the construction project (i.e., Physical Plant personnel) or
					 involved with daily purchasing (i.e., Purchasing Department personnel), to
					 assist with a specific Furniture & Equipment Project. The responsible
					 Bureau Staff will work with the assigned Using Agency Staff during the entire
					 Project.
Six (6) months prior to occupancy, the Using Agency should
					 begin compiling a Preliminary List of all anticipated furniture and equipment
					 needs. [See Appendix 800.] This List should be as complete as possible and
					 include:
Preliminary List
* Furniture
1. Furniture: Desks, chairs, tables, shelving,
								  filing cabinets, hospital beds, wardrobes, et al.
* Equipment
2. Equipment: Video, communication, audio,
								  educational, specialties, Location mattresses, et al.
*
3. Location: Office, classroom, patient,
								  administrative, lobby, clinical.
* Quantity
4. Quantity: Number of each item
								  requested.
* Dimensions
5. Dimensions: 3'x6' executive desk, 3'x15'
								  conference table, regular or legal file cabinets.
* Source
6. Source: Sole source, State Contract, Written
								  Quote, Exemption, Bid.
When preparing the Preliminary List, the Using Agency
					 should divided the items into categories briefly described below:
1. Non-purchasable Items: Office supplies,
				  chemicals, commodities, diskettes, bulletin boards, garbage cans, calculators,
				  typewriters, restocking warehouses, vehicles, copiers, religious objects, et
				  al.
2. Sole Source Items: Items
				  obtained from only one source.
3.
				  State Contract Items: Items contracted by DFA's Office of Purchasing, i.e.:
				  desks, office chairs, modular partitioning, filing cabinets, VCR stands,
				  stackable chairs.
4. Written
				  Quotes: Items under $500.00, or over $500.00 and under $5,000.00.
5. Bid Exemptions: Items exempted from
				  competitive bidding.
6. Bid Items:
				  Items competitively bid.
Each Using Agency's furniture & equipment needs will be
					 reviewed, considered and addressed individually; however, every effort is made
					 to standardize and bring uniformity to furniture & equipment purchased by
					 the Bureau using public funds. The Bureau's positions on Non-purchasable, Sole
					 Source, State Contracts, Written Quotes, Bid Exemptions and Bid Items are based
					 on previous PPRB approvals and current state purchasing laws.
Bureau Staff will review the Preliminary List and return it
					 to the Using Agency with comments. The List should be finalized and approved by
					 both parties.
Special Note: No funds appropriated to the Bureau may be
					 used for rent, lease-purchase or maintenance contracts.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.8 - NON-PURCHASABLE ITEMS

Current through June 25, 2024
The Using Agency's Preliminary List may include anything
					 and everything regarding the complete furnishing and equipping of a facility.
					 However, certain items fall into administrative budgetary categories, such as
					 commodities, which have a short life expectancy. Items purchased with general
					 funds or bond funds fall into the capital outlay category and must generally
					 have a life expectancy of twenty (20) years. Any item not meeting the twenty
					 (20) year criteria will be eliminated from the Using Agency's Preliminary List
					 unless there is sufficient justification otherwise.
The Using Agency may use its own funds to procure the
					 non-purchasable items; however, the Bureau will not consider using its
					 restricted funds for such purposes.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.9 - SOLE SOURCE ITEMS

Current through June 25, 2024
The Preliminary List may include items considered as sole
					 sources only after the Using Agency has exhausted every avenue of seeking
					 multiple Vendors. Justification for purchasing a sole source item should be
					 submitted in writing with the List in order for Bureau Staff to accurately
					 assess the submission. Any undocumented sole source items submitted by the
					 Using Agency may be eliminated from the Preliminary List.
The following examples taken from the Office of Purchasing
					 and Travel's Procurement Manual are examples of circumstances necessitating
					 sole-source purchases: [Mississippi Code 1972, Annotated, Section
					 31-7-13(m)]
1. Where the compatibility of equipment,
				  accessories, or replacement parts is the paramount consideration (and
				  Manufacturer is sole supplier).
2.
				  Where a sole supplier's item is needed for trial use or testing.
3. Where a sole supplier's item is to be
				  required when no other item will serve the need of the Using Agency.
Should reasonable doubt exist regarding the item's sole
					 source nature, bids will be received as usual. If ample justification by the
					 Using Agency is presented, the Bureau will solicit a quote from the sole source
					 Vendor and present the item(s) as award(s) at the next PPRB. The Board will
					 have final detellnination.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.10 - STATE CONTRACT ITEMS

Current through June 25, 2024
The Office of Purchasing and Travel has the authority to
					 establish Contracts by competitive bidding or by negotiation. The Office has
					 the authority to set standards for the items being purchased, and such
					 standards are based on a practical and economical efficient applications.
					 Further, the items placed on these State Contracts are at the discretion of the
					 Office.
State Agencies may purchase from these Contracts if it is
					 in the best interest of the Using Agency and would be an economically feasible
					 transaction; therefore, the Bureau will use State Contracts to procure
					 furniture & equipment as often as possible. When the Using Agency begins
					 preparation of the Preliminary List, great care should be given to procure as
					 many items as are available from State Contracts. Copies of these Contracts are
					 available upon requests at the Office of Purchasing and Travel, which is
					 located at 501 North West Street, Suite 1401A, Woolfolk Building, Jackson, MS
					 39201, or calling 601/359-3409.
All conditions described in the State Contracts regarding
					 specifications and price will be observed by the Bureau. However, conditions
					 regarding the delivery and payment of goods may differ because the Using Agency
					 will receive delivery and payments will be made by the Bureau.
All State Contract items will be presented by the Bureau as
					 awards at the next PPRB. The Board will have final
					 determination.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.11 - WRITTEN QUOTE ITEMS

Current through June 25, 2024
(amended 04/09)
Procurement requirements may not be manipulated or
					 artificially divided in order to circumvent competitive bidding. Written quotes
					 may be received rather than competitive bidding when the following criteria are
					 met: [Mississippi Code 1972, Annotated, Section
					 31-7-13(b)]
1. Under $5,000: One (1) written quote may be
				  received for items, individual or grouped, which cost under $5,000.
2. Over $5,000: Two (2) written quotes will
				  be received for items, individual or grouped, which cost over $5,000 and under
				  $50,000.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.12 - BID EXEMPTIONS

Current through June 25, 2024
The Office of Purchasing's Procurement Manual lists certain
					 items which are exempt from the competitive bid process. [Mississippi Code
					 1972, Annotated, Section
					 31-7-13(m)]
					 Written quotations will be solicited for any items exempted from bidding and
					 will be presented by the Bureau as awards at the next PPRB. The Board will have
					 final deteimination. The only exemptions applicable to furniture and equipment
					 items procured by the Bureau are:
1.
				  Purchases made for museum and public display.
1. Purchases made from Contracts established
				  or approved by the Office of Purchasing and Travel.
2. Purchases made from state operated
				  industries, such as Industries for the Blind and the Mississippi Correctional
				  Industries.
3. Non-competitive
				  items available from only one (1) source.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.13 - BID ITEMS

Current through June 25, 2024
-- SAMPLE FORMAT --
Item #
Description
Quantity
Unit Price
Total
1
Executive Desk
15
Wood, contemporary, general purpose, double
								  pedestal, with lock and center drawer; one pedestal to have one file drawer for
								  legal or letter size filing side to side, one box drawer and one reference
								  slide; the other pedestal to have three box drawers and one reference
Specifications will be developed by the Bureau, Using
					 Agency or Professional for items approved for bidding. These specifications
					 must be generic in nature, without bias toward a specific manufacturer or model
					 and written in the Bureau's furniture and equipment format as indicated on the
					 previous page.
It is peil _______________ iissible, in order to establish
					 a standard, to name one (1), or more specific manufacturers and model numbers
					 as examples. However, care should be taken in writing open specifications.
					 Bureau Staff will review all Specifications. If any items specified have been
					 written to limit competitive bidding, the Specifications must be
					 revised.
After review, Specifications will be returned to the Using
					 Agency or Professional for revisions and inclusion of the Bureau's
General Condition
documents. [See Appendix 800.] When the
					 revisions have been made and the conditions included, the Bureau Staff will
					 make a final review.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.14 - DOCUMENT APPROVAL

Current through June 25, 2024
The Using Agency or Professional will be notified in
					 writing if the Bid Documents are approved. If the Documents are disapproved,
					 the Using Agency or Professional will revise the Documents according to the
					 Bureau Staffs comments and will resubmit the Bid Documents for approval. Final
					 copies will be furnished to the Bureau prior to placing the
Advertisement for Bids
in the newspaper. The Bureau, Using
					 Agency or Professional will provide complete sets of Specifications and other
					 Bidding Documents, as are necessary for bidding.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.15 - ADVERTISEMENT FOR BIDS

Current through June 25, 2024
Upon approval, the Bureau will prepare and issue an
Advertisement for Bids
published in the legal section of the
					 newspaper having general circulation in the State. The
Advertisement
will run once a week for two (2) consecutive
					 weeks with bids being opened not less than seven (7) working days after the
					 last publication by the Bureau. [Mississippi Code 1972, Annotated, Section
					 31-7-13(c)]
On the same day the newspaper is notified, the Mississippi
					 Contract Procurement Center will be mailed a written notice. [Mississippi Code
					 1972, Annotated, Section
					 31-7-13(c)]
					 In addition, the Bureau will furnish Contract Documents to appropriate trade
					 organizations for use of other interested parties.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.16 - OBTAINING BID DOCUMENTS

Current through June 25, 2024
All interested Bidders may contact the appropriate party
					 indicated in the
Advertisement for Bids
in order to receive a
					 copy of the Bid Documents. Any charge or deposit for obtaining these Documents
					 will also be indicated in the
Advertisement.
The Documents
					 will include all necessary instructions regarding the submission of a bid
Proposal.
[See Appendix 800.]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.17 - BIDDER'S RESPONSIBILITY

Current through June 25, 2024
Bidders will fully inform themselves of the conditions
					 regarding the Project and the related site. Failure to do so will not relieve
					 the successful Bidder of obligations to fulfill material and labor
					 requirements, or performing any work required without additional cost to the
					 Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.18 - INTERPRETATIONS

Current through June 25, 2024
Should a Bidder find discrepancies, the Bureau Staff, Using
					 Agency or Professional who prepared the Bid Documents should be contacted
					 immediately for interpretation and clarification. Neither the Bureau Staff,
					 Using Agency nor the Professional will be responsible for any oral instructions
					 or interpretations. A response regarding the discrepancy will be submitted in
					 writing to all Bid Document holders.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.19 - ADDENDA

Current through June 25, 2024
Should Addendum be necessary, all known holders of Bid
					 Documents will be notified as expeditiously as possible prior to the time of
					 receiving bids. However, no addendum should be issued within twelve (12) hours
					 of the receipt of bids. Bidders will be required to acknowledge all addendum
					 received on the
Proposal Form.
All Addenda will be
					 incorporated into the Bid Documents and become a part of the
					 Contract.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.20 - BIDDER'S LIST

Current through June 25, 2024
A Bidder's List may be compiled to provide the Bureau with
					 the names of businesses for the purpose of securing competition. Any Vendor
					 interested in obtaining Bid Documents may contact the responsible party
					 indicated in the
Advertisement.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.21 - PREQUALIFICATION OF VENDORS

Current through June 25, 2024
Prospective Vendors may be prequalified for particular
					 types of furniture & equipment. Solicitation mailing lists of potential
					 Vendors may include but shall not be limited to such prequalified
					 Vendors.
Prospective Vendors may be prequalified for Bidder Lists,
					 but distribution of the solicitation may not be limited to prequalified
					 Vendors, nor will a prospective Vendor be denied award of a Contract simply
					 because such Vendor was not prequalified. The fact that a prospective Vendor
					 has been prequalified does not necessarily represent a finding of
					 responsibility.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.22 - PRE-BID CONFERENCE

Current through June 25, 2024
Pre-bid conferences may be conducted to explain the bid
					 requirements. This conference will be announced to all prospective Bidders
					 known to have received Bid Documents. The Conference will be held after the
					 Contract Documents have been issued to allow Bidders ample time to become
					 familiar with the contents, but sufficiently prior to bid opening to allow
					 consideration of the Conference results in preparing the bid.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.23 - BID PREPARATION

Current through June 25, 2024
Click
					 Here To View Image
The Bidder should submit his bid in DUPLICATE in a sealed
					 envelope. If the Bidder desires a copy of the bid, a third copy should be made
					 and retained by the Bidder. An example of the outside of the bid envelope is
					 shown here.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.24 - RECEIPT OF BIDS

Current through June 25, 2024
Upon the receipt of each bid and/or modification, the date
					 and time will be recorded on the face of the envelope. The
Proposal
will be stored in a secure place until the time and
					 date set for bid opening. It is the responsibility of the Bidder to deliver the
					 sealed bid to the appointed place prior to the announced time for the opening
					 of bids. Late delivery of a bid for any reason, including late delivery by the
					 U.S. Mail, Federal Express, UPS, etc. will disqualify the bid.
Bids will be opened publicly in the presence of one (1) or
					 more witnesses at the time and place designated in the
Advertisement.
The name of each Bidder will be recorded, the
					 amount of each bid and such relevant information as specified.
Bids will be unconditionally accepted without alteration or
					 correction and will be evaluated based on the Specifications. After bid
					 opening, no changes in bid prices or other provisions of bids prejudicial to
					 the interest of the State of fair competition will be
					 permitted.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.25 - MODIFICATIONS TO BIDS

Current through June 25, 2024
Bids may be modified or withdrawn by written notice
					 received in the Bureau's office prior to the time and date set for bid opening
					 by writing on the envelope or a facsimile; however, continuation of the
					 facsimile must be received within forty-eight (48) hours, excluding state
					 holidays and weekends, from the closing time, or the facsimile modification
					 will be given no consideration. Confirmations will be limited to Modifications
					 on letterhead signed by the person who signed the
Proposal
					 Form.
All documents relating to the modification or withdrawal of
					 bids will be made a part of the appropriate procurement file.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.26 - OPENING BIDS

Current through June 25, 2024
Tabulation sheets will be provided for the recording of
					 bids by the appropriate party (Bureau, Using Agency, or Professional). At the
					 appropriate hour, the Bureau Staff will declare the bidding closed. All
proposals
meeting the law will be opened and read.
Special Note: If only one (1)
Proposal
is
					 received, the Bureau Staff may open the
Proposal.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.27 - WITHDRAWAL OF BID

Current through June 25, 2024
Any
Proposal
may be withdrawn prior to the
					 time specified for receiving bids. If, however, when all
Proposals
have been read and recorded, should a Bidder realize
					 a mistake has been made in the
Proposal
and desires to
					 withdraw the
Proposal,
the Bidder should rise and announce to
					 all present of the intention of withdrawing the
Proposal.
All
					 withdrawal requests, after being verbally made, must be made in writing to the
					 Bureau no later than twenty-four (24) hours following the bid opening.
					 [Mississippi Supreme Court decision,
Mississippi State Building
					 Commission et al v. Becknell Construction, Inc. et al
, 329 So.2nd
					 57 (1976)]
The letter of withdrawal should be addressed to the Bureau
					 of Building, Grounds and Real Property Management's Director. It should
					 identify the Project, include the original bid, take-off sheets, and any other
					 supporting documentation to provide proof of error. Failure to include
					 sufficient documentation will be grounds for rejection of the withdrawal
					 request.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.28 - IRREGULARITIES

Current through June 25, 2024
Minor irregularities are matters of form rather than
					 substance evident from the Bid Document, or insignificant mistakes, which may
					 be waived or corrected without prejudice to other Bidders; that is, the effect
					 on price, quantity, quality, delivery, or contractual conditions is negligible.
					 The Bureau will be the sole judge in determining irregularities, or
					 informalities and render a decision as expeditiously as
					 possible.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.29 - BID PROTEST

Current through June 25, 2024
When all
Proposals
have been read and
					 recorded, should a Bidder wish to protest, the Bidder should rise and announce
					 to all present the protest. All protest, after being made verbally, must be
					 made in writing to the Bureau no later than twenty-four (24) hours following
					 the bid opening.
The letter of protest should be addressed to the Bureau of
					 Building, Grounds and Real Property Management's Director. It should identify
					 the Project, include what is being protested, why it is being protested, and be
					 signed by the individual who is protesting.
Protestors may be required to appear at the next PPRB
					 meeting and personally present their protest. The Bureau is under no obligation
					 to consider any protest received after twenty-four (24) hours. This includes a
					 protest made by anyone regardless of whether they attended the bid
					 opening.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.30 - NEGOTIATIONS

Current through June 25, 2024
Neither the Bureau, nor the Using Agency or Professional,
					 will negotiate with any Bidder after the opening of the bids.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.31 - PRODUCT ACCEPTABILITY

Current through June 25, 2024
The General Conditions may set forth any evaluation
					 criterion to be used in determining product acceptability. It may require the
					 submission of bid samples, descriptive literature, technical data, or other
					 material. It may also provide for accomplishing any of the following prior to
					 award of contract:
1. Inspection or
				  testing or a product prior to award for such characteristics as quality or
				  workmanship.
2. Examination of such
				  elements as appearance, finish, or feel.
3. Other examinations to determine whether it
				  conforms with any other purchase description requirements.
The acceptability evaluation is not conducted for the
					 purpose of determining whether one Bidder's item is superior to another but
					 only to determine that a Bidder's offering is acceptable as set forth in the
					 Bid Documents. Any Bidder's offering which does not meet the acceptability
					 requirements may be rejected as nonresponsive.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.32 - LOW TIE BIDS

Current through June 25, 2024
Low tie bids are low responsive bids from responsible
					 Bidders identical in price and meet all requirements and criteria set forth in
					 the Bid Documents.
Prime criterion for awards regarding tie bids will be
					 resident Vendors in closest proximity to the Using Agency may be given
					 preference over nonresident Vendors. [Mississippi Code 1972, Annotated, Section
					 31-7-15(1).]
					 However, the Using Agency will have final determination regarding tie
					 bids.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.33 - DISQUALIFICATION OF BIDDER

Current through June 25, 2024
All things being equal, a Contract will be awarded to the
					 lowest and best base bid, or lowest and best combination of base bid and
					 alternates, whichever produces a total within the available funds.
The following list of situations may disqualify a low
					 Bidder from being considered:
1.
				  Failure to comply with bid requirements
2. Bidder is in arrears on existing Contracts
				  with the Bureau or another State Agency
3. Bidder is, or anticipates being, in
				  litigation or arbitration with the Bureau of another State Agency
4. Bidder has defaulted on a previous
				  Contract
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.34 - REJECTION OF BIDS

Current through June 25, 2024
Each Proposal may be rejected in whole or in part when it
					 is in the best interest of the State. Reasons for rejection include, but are
					 not limited to:
1. The business
				  submitting a bid is nonresponsible
2. The bid is nonresponsive
3. The furniture & equipment offered in
				  the bid is unacceptable by reason of its failure to meet specifications or
				  permissible alternates or other acceptable criteria set forth in the
				  Proposal
4. The proposed price is
				  clearly unreasonable
5. Only when
				  provided by the solicitation may a bid or proposal limit acceptance to the
				  entire bid or proposal offering. Otherwise, such bids or proposals may be
				  deemed to be nonresponsive
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.35 - INFORMATION ON BID RESULTS

Current through June 25, 2024
Bid results may be reviewed in the Bureau's office at any
					 time during normal working hours subsequent to the time of the bid opening.
					 This only applies a business or person who has submitted bids on a particular
					 project. The Bureau may restrict the availability of the bids during the
					 evaluation process in order to expedite the award process. Businesses or
					 persons not participating in the process may not be permitted access to any
					 applicable files until after an award is made. After the award is made, all
					 information and documents applicable to the awarded contract may be available
					 for review.
The Bureau will retain the original
Proposal Form
on each bid received. One (1) copy of each of these items will be
					 given to the Using Agency or Professional for information purposes only. The
					 Using Agency or Professional may submit to the Bureau a certified tabulation of
					 all proposals received, along with a recommendation as to the award of
					 Contract(s).
The Bureau will duplicate any record for any person for a
					 fee per DFA's printing policy.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.36 - AWARD OF CONTRACT

Current through June 25, 2024
Normally, the Bureau has forty-five (45) days after the bid
					 opening to award Contracts. The exact days will be stated in the Bid Documents
					 or on the
Proposal Form.
The Bureau will proceed as
					 expeditiously as possible to present awards at the next PPRB meeting.
The Using Agency or Professional will be informed in
					 writing of the final action concerning awards made by the
					 PPRB.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.37 - CONTRACT PREPARATION

Current through June 25, 2024
(Revised August 18, 2010 for F&E to agree with 600.57
					 Checklist #1 for 5 copies to 2 copies)
Contracts will be prepared by the appropriate party
					 (Bureau, Using Agency or Professional) as follows:
1. Copies: Two (2) copies will be prepared
				  (and any additional copies requested by the Bureu) of the furniture and
				  equipment Contract:
(a) Bureau (1)
(b) Vendor (1)
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.38 - DELIVERY

Current through June 25, 2024
The Vendor will be expected to provide all the furniture
					 and equipment specified in the Contract and per the terms regarding delivery.
					 The Bureau Staff and Using Agency will coordinate delivery dates and times. The
					 Professional will be responsible for this activity, if one is
					 provided.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-800 - FURNITURE & EQUIPMENT › Section 12-3-20-800.39 - PAYMENTS

Current through June 25, 2024
No retainage will be withheld from any furniture and
					 equipment (loose equipment) Contracts. The Vendor will be required to complete
					 the necessary forms [See Appendix 800.] prior to receiving payments. The Using
					 Agency, Bureau Staff and Professional, if applicable, will be responsible for
					 verifying delivery, installation and completeness prior to approving any
					 application(s) for payment to the Vendor.