Louisiana Administrative Code › Title 4 - ADMINISTRATION › Part V - Policy and Procedure Memoranda › Chapter 29 - Travel in State-Owned Aircraft-PPM Number 67 › Subchapter E - Aircraft Owned and Operated by Other State Agencies Utilized for General Transport › Section V-2919 - Authorization for Air Travel

Current through Register Vol. 50, No. 6, June 20, 2024
A. All
				  general transport air travel in aircraft owned and operated by state agencies
				  must be authorized and approved, in writing, by the head of the department,
				  board, or commission from whose funds the traveler is paid, on forms designed
				  or approved by the Division of Administration. Additionally, all air travel
				  must be authorized and approved, in writing, by the head of the agency
				  operating the aircraft. A file shall be maintained on all approved air travel
				  authorizations. These authorities shall not be delegated by the department or
				  agency heads to any other person within the department.
B. The department head may approve an
				  authorization for routine air travel for an employee who must travel in the
				  course of performing his/her duties. This routine air travel authorization must
				  be renewed each fiscal year, and must be maintained by the department in its
				  files.
C. An authorization for
				  routine air travel shall not cover travel out-of-state, travel to conferences
				  and conventions, nor sponsored travel. All such air travel must receive prior,
				  written approval from the department head on a case-by-case individual
				  basis.
D. Prior to departure, all
				  passengers must have presented proper written authorization from the relevant
				  department head to the head of the agency operating the aircraft.
E. Travelers for whom no authorization is
				  received shall not be transported in state-owned and operated
				  aircraft.
F. State officers may be
				  transported upon their own written authorization, subject to approval of the
				  particular travel by the head of the agency operating the aircraft. State
				  officers must observe the travel authorization requirements of the general
				  state travel regulations.
G. In no
				  case shall any sponsored traveler be transported on any state-owned and
				  operated aircraft when unaccompanied by the sponsoring traveler. The provisions
				  of this Part shall not apply to the spouse of the elected governor of the state
				  of Louisiana when same is acting instead of or on behalf of the governor and is
				  therefore engaged in official business of the state. All sponsored travel shall
				  be in connection with official state business.
H. Each passenger to be transported in
				  state-owned and operated aircraft shall be required to sign in for his/her
				  flight prior to departure, identifying him/herself by name, position and
				  agency, as well as the purpose of travel and destination.
I. Each state agency owning and operating
				  aircraft may devise procedures for identification and authorization of all
				  passengers on its aircraft. Such procedures and policies shall be subject to
				  the review and approval of the Commissioner of Administration.
AUTHORITY NOTE:
					 Promulgated in accordance with
					 R.S.
					 39:231.