Iowa Administrative Code › Agency 493 - State Public Defender › Chapter 12 - Claims for Indigent Defense Services › Rule 493-12.8 - Reimbursement of Other Expenses

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The state
			 public defender shall reimburse the attorney for the following out-of-pocket
			 expenses incurred by the attorney in the case to the extent that the expenses
			 are reasonable and necessary:
a. Mileage for
			 automobile travel at the rate of 50 cents per mile. The number of miles driven
			 each day shall be separately itemized on the itemization of services,
			 specifying the date of the travel, the origination and destination locations,
			 the total number of miles traveled that day and, if it is not otherwise clear
			 from the itemization, the purpose of the travel. If the travel is to perform
			 services for multiple clients on the same trip, the mileage must be split
			 proportionally between each client and the itemization must note the manner in
			 which the mileage is split. The total miles traveled for the case shall also be
			 listed on the claim form. Other forms of transportation costs incurred by the
			 attorney may be reimbursed only with prior approval from the state public
			 defender.
b. The actual cost of
			 lodging, limited by the state-approved rate, is reimbursed only if the attorney
			 is entitled to be paid for travel time for the travel associated with the
			 lodging and the attorney is required to be away from home overnight. An
			 itemized receipt showing the expenses incurred must be attached to the claim
			 form.
c. The actual cost of meals,
			 limited by the state-approved rate, is reimbursed only if the attorney is
			 entitled to be paid for travel time for the travel associated with these meals.
			 An itemized receipt showing the expenses incurred must be attached to the claim
			 form.
d. Necessary photocopying at
			 the attorney's office at the rate of 10 cents per copy. The number of copies
			 made each day must be separately itemized in the itemization of services. The
			 total number of copies must also be listed on the claim form.
e. Ordinary and necessary postage, toll
			 calls, collect calls, and parking for the actual cost of these expenses. Toll
			 and collect calls will be reimbursed at 10 cents per minute or the actual cost.
			 A receipt for the actual cost of the toll or collect call must be attached to
			 the claim form. A statement from a correctional facility or jail detailing a
			 standard rate for such calls shall constitute a receipt for purposes of this
			 paragraph. For parking expenses in excess of $5, a receipt must be attached to
			 the claim form. Claims for the cost of a parking ticket shall be denied. Unless
			 a receipt is provided, any postage, toll calls, collect calls, or parking
			 expenses shall be separately itemized on the itemization of services,
			 specifying the date on which the expense was incurred and, if it is not
			 otherwise clear from the itemization, the purpose of the expense.
f. Receiving faxes in the attorney's office
			 at the rate of 10 cents per page. There is no direct cost reimbursement for
			 sending a fax unless there is a toll charge associated with it. Any fax charges
			 claimed shall be separately itemized on the itemization of services, specifying
			 the date on which the expense was incurred and, if it is not otherwise clear
			 from the itemization, the purpose of the expense.
g. The actual cost of photocopying or faxing
			 for which the attorney must pay an outside vendor. A receipt for the actual
			 cost must be attached to the claim form.
h. Other claims for expenses such as process
			 service, medical records, DVDs, CDs, videotapes, and photographic printing will
			 be reimbursed for the actual cost. A receipt or invoice from an outside vendor
			 must be attached to the claim form.
i. Other specific expenses for which prior
			 approval by the state public defender is obtained.
None of the expenses specified in this rule shall be reimbursed
				to a privately retained attorney representing an indigent person unless there
				is prior approval by the state public defender upon a showing of reasonable
				necessity.