Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-700 - CONSTRUCTION PROCEDURES › Section 12-3-2.1-700.7 - OWNER/CONSTRUCTION PROJECT REPRESENTATIVE

Current through June 25, 2024
Depending upon the size of the Project, the Bureau may
						request the Professional to hire a full-time
Construction Project
						Representative
to be physically present at the Project site during
						normal construction hours each week. The Professional will provide, select and
						compensate the
Representative
upon the approval of the Bureau.
						The duties of the
Construction Project Representative
shall
						include, but not be limited to, the following:
1. Assist the Contractor in obtaining
					 interpretation of the Contract Documents from the Professional
2. Conduct daily on-site inspections to
					 determine conformance with the Contract Documents in regard to Work, Materials,
					 Equipment, etc.
3. Request
					 additional details and/or information from the Professional when needed by the
					 Contractor
4. Evaluate suggestions
					 and/or modifications submitted by the Contractor and transmit these to the
					 Professional with recommendations
5. Anticipate problems, when possible, which
					 may create delays and problems in construction and report these to the
					 Contractor and the Professional for solutions
6. Maintain official relationship only with
					 the General Contractor's Job Superintendent(s) and communicate problems
					 regarding Subcontractors
7. Attend
					 all required construction conferences and participate actively in discussions
					 regarding the Project
8. Conduct
					 tests and inspections authorized by the Professional and as required by the
					 Contract Documents and record results
9. Maintain a daily log of Project activity
					 which include, but are not limited to: hours on the job site, weather
					 conditions, daily construction activity, number of men in each trade on the
					 site, general observations, written and verbal directives to the Contractor and
					 visits of governmental officials
10. If, upon inspection or observation, Work
					 is found not in accordance with Contract Documents, advise the Professional
					 verbally and in writing. Consult with the Professional for directions if the
					 Contractor does not correct the Work
11. See that testing and inspections
					 performed by others are in compliance with Contract Documents
12. When requested, accompany all Using
					 Agency, State of Federal officials on construction inspections and record in
					 the daily log
13. Cooperate with
					 the Bureau Staff Architect and Inspector and provide all requested Project
					 information
14. Maintain in an
					 orderly manner all files, correspondence, reports, shop drawings, samples,
					 Contract Documents, Change Orders, Addenda, supplementary drawings, and daily
					 log
15. Review requisitions for
					 payment submitted by the Contractor and transmit to the Professional with
					 recommendation for payment
16.
					 Participate in construction inspections with the Professional's Project
					 Director, including regular intervals and substantial completion; provide
					 information regarding completed or defective Work
17. Refer all communications from the Using
					 Agency to the Bureau's Staff Architect and Inspector
18. Copy the Bureau's Staff Architect and
					 Inspector on all correspondence relating to the Project
19. Review plans, specifications and shop
					 drawings on a regular basis
20.
					 Advise Contractor and Professional of Work being performed with unapproved shop
					 drawings required by Specifications
21. Check Materials and Equipment delivered
					 to job site against approved specifications, samples, shop drawings and related
					 correspondence; if in conflict, notify Professional
22. Check that Contractor is maintaining
					 record notated drawings of as-built conditions, when as-built drawings are
					 specified
23. When necessary, act
					 as liaison between the Contractor and the Using Agency in coordinating the
					 occupation of the facility
The
Construction Project Representative
is not authorized to:
1. Authorize
					 deviations from the Contract Documents without approval by the Professional
2. Expedite the Work for the
					 Contractor(s)
3. Advise the
					 Contractor on building techniques or scheduling
4. Approve shop drawings
5. Issue Certificate for Payments
6. Approve substitutions
7. Interpret the Contract Documents except
					 when obviously clear
8. Approve
					 Change Orders
The
Construction Project Representative
should not:
1. Enter into disputes or
					 problems between Subcontractor and Subcontractor
2. Enter into disputes or problems between
					 General Contractor and Subcontractor
3. Offer gratuitous advice to Contractor or
					 Subcontractor(s) on performance of Work whether solicited or not
4. Communicate with the Using Agency's
					 representative in any official way other than noted above
5. Make vague and unclear log entries as to
					 the Acceptability of the Contractor's Work
6. Order a stoppage of Work except in cases
					 of extreme emergencies