Iowa Administrative Code › Agency 877 - Workforce Development Board and Workforce Development Center Administration Division › Chapter 12 - Iowa Job Training Partnership Program › Rule 877-12.11 - Incentive Grant Award System

Current through Register Vol. 47, No. 3, July 24, 2024
Exceptional performance in the Title IIA and Title IIC programs
				is recognized and rewarded through an incentive grant system. Section 202(b)(3)
				of the Act reserves 5 percent of each state's Title IIA funds to provide
				incentive grants to SDAs which demonstrate superior performance and to provide
				technical assistance to those SDAs which do not qualify for incentive
				grants.
(1)
Division of
			 funds.
a. If there are any incentive
			 funds from previous program years which must be awarded due to a
			 redetermination, the amount of those funds will be subtracted from the
			 available funds for the current year.
b. Incentive grant funds are divided into two
			 categories:
(1) Thirty-three percent of the
			 funds are reserved by the department to provide technical assistance;
(2) Sixty-seven percent of the funds
			 available are apportioned into formula shares for each SDA using the regular
			 Title IIA formula. These SDA formula shares are further subdivided into
			 specific dollar amounts corresponding to the eight Title IIA performance
			 measures. The department will assign percentage weights to each of the eight
			 performance measures.
(2)
Data requirements and time line for incentive awards.
a. The determination of actual performance
			 achievement on the eight performance standards and subsequent incentive awards
			 will be based upon data contained in the management information system (MIS).
			 All final program year data must be entered in the MIS and a final JTPA annual
			 status report generated no later than August 15 following the end of the
			 program year. The information contained on this report will be used for
			 incentive award determinations. No updates to this data will be permitted
			 unless authorized by the department.
b. The initial determination of incentive
			 awards will be made no later than September 1 following the end of the program
			 year. By that time each grantee will be notified of its initial performance and
			 incentive award determination. The grantee will be allowed 15 days to respond
			 to the initial determination. The grantee's response is to be limited to the
			 calculation of the awards. A final determination and the awarding of incentive
			 funds will occur no later than October 1 following the end of the program
			 year.
c. The department reserves
			 the authority to adjust the time lines to award incentive funds if exceptional
			 circumstances warrant an adjustment.
(3)
Qualification for incentive
			 awards.
To be eligible for an incentive award for any performance
			 measure, a grantee must exceed the base performance standard.
(4)
Determination of incentive award
			 amounts.
a. If an SDA qualifies for
			 incentive funds for a given performance measure, its share of the dollars for
			 that measure is combined with the shares of all qualifying SDAs to establish
			 the total incentive funds available for that performance measure. These funds
			 are then divided as described in paragraph
"c. "
b. If an SDA does not qualify for incentive
			 funds for a given performance measure, its share of those dollars reverts to
			 the department to provide technical assistance to the SDAs that do not qualify
			 for incentive grants. These funds will be pooled and the department will
			 determine how these funds are to be expended for technical assistance. If any
			 of these funds are not expended during the program year, the funds will be
			 carried forward and added to incentive awards in the following program
			 year.
c. The amount awarded to an
			 SDA for each performance measure exceeded will be determined as follows:
(1) The percent each SDA exceeded the
			 performance standard is calculated. These figures are converted into a percent
			 of the total for each of the qualifying SDAs. This percent represents the
			 portion of the total funds for that performance measure each SDA would be
			 entitled to without reductions. This calculation is performed for each of the
			 eight performance measures. An SDA's total incentive award will be the sum of
			 its share of the funds in each of these measures.
(2) An SDA's incentive award may be reduced
			 for any of the following reasons: low expenditure rates; failure to meet
			 service level requirements for dropouts; failure to meet service level
			 requirements for WIN registrants; or late submittal of a required report. An
			 SDA's incentive award will not be reduced to less than 10 percent of its
			 incentive award.
(5)
Redistribution of reduced
			 awards.
The department will redistribute those funds which are reduced
			 from an SDA's incentive awards. The procedure for redistributing these funds
			 will be developed by the department and priority will be given to those SDAs
			 whose incentive awards were not reduced. The department will provide a written
			 description of the redistribution calculation to each SDA.
(6)
Distribution of funds.
a. Incentive awards, including incentive
			 funds which are redistributed, may not exceed an amount equal to 50 percent of
			 an SDA's formula allocation of new program year funds for Title IIA.
b. Actual distribution of the funds will
			 occur after the end of each program year when final performance standards are
			 calculated. At that time, each SDA's Title IIA performance will be compared
			 against its standards to determine eligibility for, and the amount of,
			 incentive awards.
c. Incentive
			 awards granted during any program year will be distributed based upon
			 performance from the previous program year.