Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 20 - DIVISION OF COMMUNITY SERVICES › Chapter 1 - Bipartisan Infrastructure Law (BIL) Weatherization Assistance Program › Rule 18-20-1-1 - Weatherization Assistance Program (WAP) State Plan › Section 18-20-1-1-V - MASTER FILE › Section 18-20-1-1-V.5 - Type of Weatherization Work to be done › Section 18-20-1-1-V.5.3 - Final Inspection

Current through June 25, 2024
Listed below are the procedures utilized to ensure that
						  no dwelling unit is reported to DOE as completed until all weatherization
						  measures have been installed, and the Subgrantee, or its authorized
						  representative, has performed a final inspection(s) including any mechanical
						  work performed and certified that the work has been completed in accordance
						  with the NEAT/MHEA Audits
,
Standard Work
						  Specifications (SWS) and audit procedures required by
						  10 CFR
						  440.21.
All home inspections, pre and post, must be accompanied
						  with before and after pictures.
* When reporting homes as completed, subgrantees must
						  submit for review, the following documentation:
1. Pre-Inspection Audit
2. NEAT/MHEA Work Order (s) (HVAV,
						Contractors and Change orders)
3.
						Pre-Audit photo's
4. NEAT/MHEA
						Audit
5. Audit Input
						Report
6.
						Invoices/Receipts
7. Contractors
						Agreements
8. Post-Inspection
						Audit
9. Post-Audit Photo's
* Pictures must be made available for all Pre and Post
						  Readings (pictures must show reading on the equipment).
* Agencies are required to conduct a mandatory pre and
						  post-test on dwelling.
* The same Coordinator who conducts the pre-test cannot
						  conduct the post test.
* All Post Inspections (WPN 22-4)
must be
completed by a
Certified Quality Control
						  Inspector.
If one is not on staff, subgrantees
must contract
the pos inspections out to a
						  certified QCI or partner with a local CAP Agency that have t certified staff to
						  preform inspections.
* The Pre and Post-test must include all diagnostic
						  testing where applicable.
* When the Post Inspector (QCI Final Inspector) finds
						  work that need to be re-addressed the contractor must be contacted and provided
						  corrective action documentation on areas that must be re-addressed. In cases
						  where there is a third party, Local CAP, or State QCI, reports must be
						  submitted to the agency for execution of corrective actions. Upon completion of
						  work, the Post Inspector (QCI) must follow-up to ensure work was performed to
						  in accordance to the SWS's before payment is rendered. QCI must perform
						  diagnostic testing to ensure the health and safety of the project.
* MS DOE WX BIL WAP requires that QCI final inspection
						  must ensure that all materials were utilized in accordance with the approved
						  work scope. If all materials were not installed, subgrantees must complete a
						  Materials Transfer Form, which identifies the unused materials and return items
						  to the agency for proper adjustments. This form must be signed by the Executive
						  Director and maintained in the client file. Materials returned to the vendor
						  must be documented on a Change Order Form for proper processing and filed in
						  the client's file. Additional materials needed to complete a measure requires a
						  new work scope and material list must be created and maintained in client file.
						  A final post inspection must take place after completion of all work.
* If it is determined that materials are missing or not
						  used on the job, agency must conduct an investigation and provide a report to
						  DCS. The individuals involved will be immediately terminated from participation
						  in the Weatherization Program.
All Quality Control Inspections must be in accordance
						  to SWS and Field Guide. Failure to comply may result in the following:
1. DCS will provide subgrantees
						with written notice concerning the QCI area of concerns.
2. DCS will require that the Subgrantee
						provide a written plan of action, which must follow the suggested training
						plan.
3. DCS will follow-up with
						additional monitoring of the QCI assigned jobs.
4. Failure to comply may result in
						termination of the QCI or suspension of the program for
						non-compliance.