reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-400 - CODES AND POLICIES › Section 12-3-2.1-400.3 - ROOFING POLICY

Current through June 25, 2024
THE POLICY
In an attempt to alleviate various problems regarding
						low-sloping roofs and to standardize plans and specifications, the Bureau as
						the Owner has set forth the following policy for roofing new and existing
						buildings. The following guidelines delineate the Bureau's Roofing Policy and
						related forms.
Roof Policy Elements
* Roof Requirements
* Roof Guarantee
* Roof Slopes
* Roof Substrate
* Roof Insulation
* Roof Top Equipment
* Flashings
* Roof Planning and Surveying
* Roofing Asbestos Testing
* Roofing Bid Documents
* Quality Assurance
* Prebid Roofing Conference
* Preroofing Conference
* Roof Inspection
* Roof Bond
A.
ROOF REQUIREMENTS
1. The
					 following three (3) types of roofing systems are approved. Any other type of
					 roof system must have written approval from the Owner:
a. A four-ply fiberglass and bitumen
					 hot-mopped applied built-up roofing system.
b. A modified bitumen roofing system shall be
					 hot-mopped applied.
c. A single-ply
					 polymeric roofing system including EPDM (ethylene propylene diene monomer); SPE
					 (chlorosulfonated polyethylene); and CPA (copolymer alloy) can be loose laid,
					 adhered or mechanically attached.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-400 - CODES AND POLICIES › Section 12-3-2.1-400.4 - ASBESTOS ABATEMENT POLICY

Current through June 25, 2024
(amended April 2009 Scruggs to AG)
THE POLICY
Where Asbestos Containing Materials [ACM] must be
						removed, the following guidelines and procedures have been developed to manage
						this process:
ACM Guidelines
* Asbestos Certification
* Schedule
* Asbestos Abatement Phases
* Inspection/Sampling Testing Phase
* Abatement Document Phase
* Bidding Phase
* Abatement Phase
* Professional Consulting Services
A.
ASBESTOS CERTIFICATION
1. The
					 Professional is to secure the services of asbestos specialist(s) who possesses
					 current
Project Designer
and/or
Project
					 Inspector
certificate(s) issued by the Mississippi Department of
					 Environmental Quality's Office of Pollution Control.
2. A copy of each Certificate will be
					 attached to a comprehensive report submitted by the Professional to the Owner
					 defining the ACM present, its type, location and approximate
					 quantity.
3. If the Professional
					 has an asbestos specialist on staff who possesses proper certification, the
					 asbestos testing can be performed
in house
.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-400 - CODES AND POLICIES › Section 12-3-2.1-400.5 - TESTING POLICY

Current through June 25, 2024
THE POLICY
* Survey/Investigation/Testing
* Testing Process
A.
SURVEY/INVESTIGATION/TESTING
1.
					 The following list of services may be secured in order to prepare the design
					 and Construction Documents:
a. Soil
					 investigation
b. Foundation
					 reports
c. Topographic information
d. Subsurface conditions
e. Land Survey
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-400 - CODES AND POLICIES › Section 12-3-2.1-400.7 - REIMBURSEMENT POLICY

Current through June 25, 2024
REIMBURSEMENT TO A USING AGENCY
When a Using Agency serves as the Professional or the
						Contractor on an
in house
Project, reimbursements may be made
						for, but not limited to, the following:
1. Materials (Construction, only)
2. Furniture
3. Equipment
4. Labor (Non-Agency Personnel)
The Bureau will not reimburse Using Agencies for, but not
						limited to, the following:
1.
					 Expendable items
2. Commodities
3. Restocking of materials and
					 equipment in the Using Agency's warehouse
4. Labor regularly employed by the Using
					 Agency (especially, staff, faculty and maintenance employees)
5. Vehicular expenses
6. Travel expenses
7. Tools
The Bureau reserves the right to review each request for
						reimbursement and approve or reject any portion or all of the request. Each
						request must be submitted separately on the
Standard Reimbursement
						Form
[See
Appendix 400
.] with supporting data attached.
						Submissions should include one (1) original and one (1) copy. Omission of the
						original or any of the copies will result in rejection of the request. Failure
						to complete the form will result in the return of the form.
(modified Jan 2015 orig & 4 to orig & 1
						copy)
The Using Agencies should request reimbursement(s) in
						increments larger than $1,000.00.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-400 - CODES AND POLICIES › Section 12-3-2.1-400.8 - REIMBURSEMENT TO A PROFESSIONAL

Current through June 25, 2024
During the course of a Project, the Professional shall
						reimburse for expenses outlined in the
Standard Form of Agreement
						Between the Owner and the Professional
. These reimbursements may be
						made for, but not limited to: topographical information; subsurface conditions;
						asbestos and/or hazardous material inspection/sampling testing; printing
						Contract Documents; renderings and/or models; permanent reproducible
						transparencies; final independent air clearance tests. A separate invoice on
						each item shall be submitted when requesting reimbursement(s). The Professional
						shall not be reimbursed for any travel or living expense incurred personally,
						by Associates and/or Consultants. In addition, all requests for reimbursement
						must be received with or prior to the final request for
						payment.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-400 - CODES AND POLICIES › Section 12-3-2.1-400.9 - PROFESSIONAL CONTRACT REVIEW and APPROVAL PROCEDURES

Current through June 25, 2024
THE PROCEDURES
(modified August 2016)
In 1994, the Legislature authorized the Department of
						Finance and Administration through the Bureau of Building, Grounds and Real
						Property Management to review and preapprove all architectural or engineering
						service contracts entered into by any state entity (agency, institution,
						commission, or board) to defray the costs of construction or renovation
						projects for which services are to be obtained. (Code 31-11-3(7))
Exceptions are:
1.
Institutions of Higher
					 Learning
: Any projects funded from self-generated funds.
a. However, DFA should have the authority to
					 obtain annual information on all building, construction and renovation projects
					 including duties, responsibilities and costs of any architect or engineer hired
					 by IHL.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-400 - CODES AND POLICIES › Section 12-3-2.1-400.10 - INFORMATION SYSTEMS POLICY

Current through June 25, 2024
(added 1/25/01)
THE POLICY
In an attempt to standardize and coordinate the
						responsibility for communication systems to serve State-owned facilities, the
						Bureau of Building, Grounds and Real Property Management (B0B), as the Owner,
						has set forth the following policy for site and building communication systems.
						The following guidelines delineate the Bureau's Information Systems Policy and
						related forms.
Information Systems Policy
								  Elements
* Information Technology Service (ITS)
* Long Range Plan
* Project Initiation
* Planning/Construction/Inspection
								  Options
* Construction Coordination
* Fees
* Total Project Budget
* Change Orders
* Forms/Samples
A.
ABBREVIATIONS
BOB Bureau of Building, Grounds and Real
						Property Management
UA Using Agency
ITS Information Technology Service
SAF Standard Approval Form - Bureau of Building,
						Grounds and Real Property Management PPRB Public Procurement Review
						Board
GS General Services
1.
INFORMATION TECHNOLOGY
					 SERVICE (ITS)
1. ITS is
					 the State Agency established by law responsible for the design and construction
					 of communication systems including telephone and data systems in State-owned
					 facilities. ITS has produced a
Procurement Handbook
which is available on the internet at
www.its.state.ms.us
for the use and
					 information of the various Using Agencies (UA).
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-400 - CODES AND POLICIES › Section 12-3-2.1-400.11 - SUSTAINABILITY

Current through June 25, 2024
(added 7/18/08; modified Jan 2015 400.11 & 400.11.C
						& 400.11.D)
SUSTAINABILITY POLICY
Sustainable design seeks to reduce negative impacts on
						the environment and optimize use of non-renewable resources. In order to
						optimize site potential, conserve water, minimize energy consumption, promote
						use of local and environmentally preferable products, the Bureau has set forth
						the following policy for sustainable design for state-funded buildings
						throughout the state, in accordance with Code Section
						31-11-35.
A.
SITE ISSUES
1. Development of inappropriate sites shall
					 be avoided where possible.
2.
					 Repair and renovation of existing facilities and/or expansion/redevelopment of
					 currently developed sites shall be given preference to development of virgin
					 sites.
3. Development of sites
					 shall be executed with the goal of maximizing open and/or vegetative space and
					 minimizing heat islands.
(a) Solar
					 Reflectance Index for paving and roofing materials shall be a consideration for
					 product selection.
(b) Inclusion
					 of trees in parking lot designs which will provide shade within five (5) years
					 of occupancy shall be a consideration.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › Section 12-3-2.1-500.1 - PREPLANNING PHASES

Current through June 25, 2024
Each funded Project goes through a planning process
						delineated by the Bureau and stipulated in the Professional's contract as basic
						services.
The following guidelines have been developed to achieve
						the preplanning process.
Preplanning Phases
* Program
* Schematic Design
* Legislative Submittal Data
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › Section 12-3-2.1-500.2 - CONSULTANTS

Current through June 25, 2024
At the onset of the preplanning process, the Professional
						and/or Using Agency may request the services of special Consultants who have
						expertise in particular fields needed for the Project. Requests for Consultants
						must be made in writing by the Professional and will include the scope of work
						and the costs for the consulting service(s) if the service(s) is an additional
						cost to the Bureau beyond that of basic services.
If a Consultant is retained, the Professional will pay
						any portion of the Consultant's fee that is considered part of basic services
						and the Consultants will be listed in the Professional's contract with the
						Bureau and recorded across the Bureau's
Standard Approval Form - Record
						of Action
. Any change in Consultant status, will need written approval
						from the Bureau.
In some instances, the Consultant's fee, or a portion
						thereof, will be considered as an additional fee or service. The Professional
						will then be reimbursed separately for the Consultant's services. In this
						instance, the Professional will provide the Bureau a copy of the Consultant's
						proposal clearly stating the scope, schedule of services, and cost of these
						special services.
Consulting Services
* Costs which are a part of basic services
* Costs which are in excess of basic
								  services
* Travel related expenses
The Bureau will not approve travel costs as an unknown,
						open-ended reimbursement, but will require an agreed amount supported by the
						estimated number of visits which includes time and reasonable costs associated
						with each visit. Special Consultants are, but not limited to
Program,
						Structural, Mechanical, Electrical, Asbestos, Furniture and Equipment,
						Theatrical, Acoustical, Cost Estimate, Kitchen and
						Landscape.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › Section 12-3-2.1-500.3 - SCHEDULE/TIME

Current through June 25, 2024
The Professional shall perform the required services as
						expeditiously, skillfully and consistently as possible in order to have the
						Work progress in a timely manner. A
Schedule of Performance
may be established in one of the following manners:
1. Upon execution of the
Standard
					 Form of Agreement Between the Owner and the Professional
, the
					 Professional will submit to the Bureau Staff for approval a
Schedule of
					 Performance
which include time allowances for review and approval of
					 submissions by the Bureau and the Using Agency. When the
Schedule
has been approved, it will not - except for
					 reasonable cause - be exceeded or changed by the Professional unless approved
					 by the Bureau.
2. The Professional
					 may be required to submit a
Schedule of Performance
during the
					 interview process, or prior to the execution of the
Agreement Between
					 the Owner and the Professional
. In this instance, the
Schedule
- upon approval - will become a part of the
Agreement
and may not be exceeded or changed unless approved
					 by the Bureau.
An example of the Professional's
Schedule of
						Performance
as noted in Paragraph 2.2 of the
Agreement Between
						the Owner and the Professional
is as follows:
.1 Professional services beginning date:
(Date)
.2 Program Phase:
Number
								  (XX)
days
.3 Schematic Phase:
Number
								  (XX)
days
.4 Design Development Phase:
Number (XX)
days
.5 Construction Document Phase:
Number (XX)
days
.6 Total planning:
Number
								  (XX)
days
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › Section 12-3-2.1-500.4 - SURVEYS/BORINGS/TESTS

Current through June 25, 2024
Following the procedures for surveys/borings/tests
						outlined in Section 400, Professional will be responsible for obtaining all
						surveys, subsurface reports, miscellaneous tests, engineering data and any
						other information necessary to develop planning of the Work. The Professional
						will obtain this information from competent laboratories, licensed engineers
						and surveyors selected by and responsible to the Professional. The Bureau will
						approve the cost and selection prior to the work being
						ordered.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › PROGRAM PHASE › Section 12-3-2.1-500.5 - THE PROGRAM

Current through June 25, 2024
(amended 500.5.7 07/15/08 SOS by adding 400.11)
From time to time, it is necessary to prepare a written
						  Program of the Using Agency's needs prior to the actual planning process. When
						  a Program is required, it will be so stated in the
Standard Form of
						  Agreement Between the Owner and the Professional
. The Program phase
						  must have written approval by the Bureau before proceeding with the Schematic
						  Design Phase.
Initially, the Professional will meet with the Bureau
						  Staff to ascertain general requirements for the Project and will meet with the
						  Using Agency and Bureau Staff to define the Scope, the functional and
						  departmental objectives, relationship of Project to other structures and
						  facilities, and the criteria for site selection.
The Professional will advise the Bureau as to the
						  Project's projected cost and time requirements. The Professional will prepare
						  and submit to the Bureau ten (10) copies of a comprehensive written Program
						  which including the following minimum elements:
1.
Goal:
Design objectives,
						limitations, and criteria
2.
Site:
Site requirements and analysis including location,
						boundaries, topography, subsurface, vegetation, utilities, climate, flooding,
						traffic, noise, and adjacent buildings
3.
Space:
Space requirements and
						relations including narrative description by area (square footage
						recommendations)
4.
People:
Number and functional responsibility of
						personnel
5.
Equipment:
Special equipment and systems
6.
Alterations:
Flexibility and
						ability to expand
7.
Energy:
Energy and sustainability considerations
						(400.11)
8.
Existing:
Analysis of existing facilities
9.
Concept:
Summary of Project concept, scope and goal
10.
Budget:
Total Project Budget
Minimum Elements
* Goal
* Site
* Space
* People
* Equipment
* Alterations
* Energy
* Existing Facilities
* Concept
* Budget
The Using Agency will be responsible for preparing a
						  Program of furniture and equipment requirements and estimated costs. The
						  Professional and Bureau Staff will assist the Using Agency, if needed.
After the Using Agency and Professional have received
						  written notification that the Program has been approved, the Professional will
						  proceed with the Schematic Design Phase.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › PROGRAM PHASE › Section 12-3-2.1-500.6 - PROGRAM EXAMPLE

Current through June 25, 2024
The following is an excellent example of various phases
						  included in a Program phase:
1.0
						DOCUMENT PLANNING SITUATION, PROJECT OBJECTIVES, LOCATION AND SCOPE
1.1 Describe conditions leading to need for
						this two-phase capital renovation project; document existing facilities and
						project sites, in terms of space available and condition.
1.2 Outline project purpose, design
						objectives, and proposed occupants. Provide overview of affected administrative
						functions.
1.3 Define project scope
						inclusive of size (e.g. renovation area, additional floor area, etc.) and
						anticipated design, construction and occupancy schedule.
1.4 Defined required interim use of other
						facilities during the primary renovation.
2.0 DEFINE PROJECT RATIONALE, ANALYZE
						FUNCTIONAL REQUIREMENTS AND DETERMINE SPACE ALLOCATIONS
2.1 State program and design goals for the
						proposed project.
2.2 Analyze
						administrative and functional requirements; define facility and site
						issues.
2.3 Present staff and other
						relevant statistical data in support of project need/rationale.
2.4 Determine administrative space
						requirements for: administrative service areas, open space work areas, group
						offices, private offices, meetings rooms, and office support facilities, as
						well as for all other project functions such as ceremonial spaces in the
						primary building to be renovated.
2.5 Develop listing of spaces to be provided
						in the renovated facilities.
2.6
						Utilize comparative office space standards for the Using Agency, State
						Government, and other entities.
3.0
						PREPARE DETAILED DESCRIPTIONS OF THE SPACES TO BE PROVIDED
3.1 Provide detailed descriptions of each
						space:
a. Name, function, and type of space
b. Approximate size (NASF)
c. HEGIS space code designation
d. Special design considerations
e. Functional relationships
						between spaces
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.7 - SCOPE DEFINITION

Current through June 25, 2024
If the Professional has not been provided with a
						  Program (as described in Section 400), or one has not been developed, the
						  Professional will prepare and submit to the Bureau four (4) copies of a
						  comprehensive written document detailing the Project's Scope which includes the
						  following minimum elements:
1. General:
						General statement of work to be accomplished
2. Goal: Design objectives, limitations, and
						criteria
3. Space: Space
						requirements and relations including narrative description by area (square
						footage recommendations)
4.
						People: Number and functional responsibility of personnel
5. Equipment: Special equipment and systems
6. Concept: Summary of Project
						concept, scope and goal
7. Budget:
						Total Project Budget
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.8 - THE SCHEMATIC DESIGN

Current through June 25, 2024
The Schematic Design Documents generated by the
						  Professional consist of a written report as well as preliminary drawings. The
						  following paragraphs outline general requirements for the Schematic Design
						  phase and the submissions of required data.
Although the Schematic Design phase is general and
						  non-specific in nature by comparison to other planning phases, importance
						  should be given to detail and direction from the very beginning in order to
						  utilize time and expend funds wisely.
Schematic Design Phase
* Program or Scope Definition
* Site Analysis
* Design Concept
* Conceptual Drawings
* Visual Studies
* Design Concept Approval
These phases will be discussed and enumerated
						  individually over the next several pages.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.9 - SITE ANALYSIS

Current through June 25, 2024
The Professional will develop and provide for the
						  Bureau's review, an analysis of the Project site describing the following
						  basics.
A rough sketch of the site showing the observations of
						  site conditions and environment affecting the Project will be developed. A
						  local land use map, a city or county planning map, or a United States
						  Geological Survey map, together with the survey, will be utilized to prepare
						  the site analysis sketch.
The general topographic survey information such as
						  grades, walks, roads, water features, structures, tree masses, major utility
						  lines, property lines,
set back
requirements or other
						  restrictions will be shown on the site analysis sketch.
* Significant features of physical
* Characteristics of the site
* Climate
* Topography
* Soils and their conditions
* Ecology
* Utilities
* Circulation, views and noise
* Existing structures
* Statement of the above factors on
									 the
The site analysis sketch may be drawn directly on a
						  print of the survey if it is inclusive enough to show the character of the site
						  and the immediate surroundings which affect the Project. If site conditions
						  outside the survey are required to adequately present the information, an
						  additional sketch or overlay will be prepared.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.10 - DESIGN CONCEPT

Current through June 25, 2024
The site analysis, rough sketches and a brief written
						  description of the design concept will be developed (plans and elevations), as
						  well as photographs (snapshots) of the area contiguous to the site. The
						  sketches may be freehand, but must show enough information to illustrate the
						  architectural character of the proposed Project with emphasis on the following
						  characteristics: unity and harmony with the surrounding area and buildings,
						  style of architecture, proportions, exterior facing materials, local zoning
						  requirements, if any, and structural concept of the building.
In general terms, Schematic Design Documents are
						  comprised of single-line drawings translating the space requirements and
						  program requirements into plans, elevations and sections. During this planning
						  phase, the Professional will be furnished topographic and site boundary
						  information on which the proposed building is to be erected, or he will obtain
						  the survey on a reimbursable basis. The Professional will also furnish a cost
						  estimate to remove Hazardous Containing Materials (HCM). Extensive
						  investigation and testing for HCM are not required during the Schematic
						  Document phase. The Professional will comply with those codes set forth in this
						  Manual. [See Section 400.]
After the site analysis/design concept has been
						  approved, the Professional will proceed to complete the Schematic Design
						  submission according to the approved schedule of time and instructions issued
						  by the Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.11 - CONCEPTUAL DRAWINGS

Current through June 25, 2024
The Professional will develop and provide for the
						  Bureau's review Conceptual Drawings of alternative approaches for translating
						  the Program requirements into conceptual design solutions.
Conceptual Drawings
* Functional relationships within the
									 Program
* Consideration of relationships to master
									 plans and environment
* Consideration of land use
* Traffic, parking, transportation
* Utilities
* Organization of major building
									 functions
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.12 - VISUAL STUDIES

Current through June 25, 2024
The Professional will prepare and provide for the
						  Bureau visual studies related to the concepts listed in the paragraph above
						  including, but not limited to:
* Massing studies in model and/or diagrammatic
									 form
* Sketches of design concept showing
									 elevations/exterior appearances
* Other sketches or visual studies necessary
									 for evaluation of alternative concepts
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.14 - SCALE OF DIMENSIONS

Current through June 25, 2024
The site plan will be a scale of 1"=30' to 1"=50'.
						  Other Schematic drawings will be drawn to 1/8", 1/16" or 1/32" scale and will
						  be noted under the title of each sheet of drawing. The dimensions will be
						  approximately correct but not necessarily final. The preferred sheet size is
						  24" x 36", including borders.
When reducing the original drawings to half-scale, all
						  dimensions and notes will be a minimum of 3/16" or 1/8" in height, or larger in
						  order to permit reduction.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.15 - DESCRIPTION OF BUILDING

Current through June 25, 2024
The Professional will prepare and submit to the Bureau
						  a description of building systems and give design criteria for major elements
						  of the basic building systems:
Criteria for Major Elements
* Structure
* Foundations
* Floor grade and systems
* Roof
* Exterior/interior walls/partitions
* Interior finishes
* Sight lines
* Stairs and Elevators
* Specialty Items
* Mechanical Systems
* Built-in Equipment
* Site Construction
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.16 - PROJECT BUDGET

Current through June 25, 2024
The Professional will provide in writing a final Total
						  Project Budget which includes all anticipated expenses. The Bureau may
						  authorize the Professional to obtain independent estimated cost on a
						  reimbursable basis, or the Bureau may pay the estimating firm directly.
						  Estimates will be based on adjusted square foot or cubic foot cost of similar
						  construction in the area of the Project or on a system cost study of the
						  Project. Cost estimates will contain escalation factors in six (6) month
						  increments for the subsequent two (2) years.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.17 - SCHEMATIC DESIGN SUBMISSION

Current through June 25, 2024
The Professional will prepare and submit to the Bureau
						  two (2) sets of Schematic Documents, an Estimated Total Project Budget
						  reflecting the cost estimate based on proposed square footage and/or volume
						  unit costs, furniture and equipment, fees and contingency.
The Professional will also forward copies of the
						  Schematic Documents to the Using Agency and its Governing Board for review. If
						  the Using Agency or Governing Board has any comments regarding the documents,
						  these comments should be forwarded to the Bureau through written
						  correspondence.
The Using Agency, Governing Board and Review by Others
						  (where applicable) will approve each design phase and notify the Bureau in
						  writing of such approval. Upon approval of the Schematic Design phase by the
						  Bureau, the Professional will be notified in writing to proceed with the Design
						  Development phase.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-500.18 - SUBMISSION TO THE LEGISLATURE

Current through June 25, 2024
If the planning of this Project was mandated by the
						  Legislature, after final approval, the Professional will provide the Bureau
						  with ten (10) sets of the complete preplanning documents for submission to the
						  Legislature. The sets will include, but not be limited to, the following:
1. Visual Presentation: A colored
						print of the prospective is preferred; however, if one was not prepared, an
						elevation or building sketch conveying the facility's design and character will
						be necessary.
2. Program: A copy
						of an executive summary, or the entire Program document.
3. Drawings: Half scale set of all drawings.
4. Cost Estimate: Cost estimate
						prepared in a format required by the Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › Section 12-3-2.1-600.1 - PLANNING PHASES

Current through June 25, 2024
* Program Phase
* Schematic Design Phase
* Design Development Phase
* Construction Document Phase
* Bidding Phase
Each funded Project goes through a planning process
						delineated by the Bureau and stipulated in the Professional's Contract as basic
						services.
The following guidelines have been developed to achieve
						the planning process.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › Section 12-3-2.1-600.2 - CONSULTANTS

Current through June 25, 2024
At the onset of the planning process, the Professional
						and/or Using Agency may request the services of special Consultants who have
						expertise in particular fields needed for the Project. Requests for Consultants
						must be made in writing by the Professional and will include the scope of work
						and the costs for the consulting service(s) if the service(s) is an additional
						cost to the Bureau beyond that of basic services.
If a Consultant is retained, the Professional will pay
						any portion of the Consultant's fee that is considered part of basic services
						and the Consultants will be listed in the Professional's contract with the
						Bureau and recorded across the Bureau's
Standard Approval Form - Record
						of Action
. Any change in Consultant status, will need written approval
						from the Bureau.
In some instances, the Consultant's fee, or a portion
						thereof, will be considered as an additional fee or service and the
						Professional will then be reimbursed separately for these services. In this
						instance, the Professional will provide the Bureau a copy of the Consultant's
						proposal clearly stating the scope, schedule of services, and cost of these
						special services.
Consultant Services
* Costs which are a part of basic services
* Costs which are in excess of basic
								  services
* Travel related expenses
The Bureau will not approve travel costs as an unknown,
						open-ended reimbursement, but will require an agreed amount supported by the
						estimated number of visits which includes time and reasonable costs associated
						with each visit. Special Consultants are, but not limited to
Program,
						Structural, Mechanical Electrical, Asbestos, Furniture and Equipment,
						Theatrical, Acoustical, Cost Estimate, Kitchen, Landscape
.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › Section 12-3-2.1-600.3 - SCHEDULE/TIME

Current through June 25, 2024
The Professional needs to perform the required services
						as expeditiously, skillfully and consistently as possible in order to have the
						Work progress in a timely manner. A
Schedule of Performance
may be established in one of the following manners:
1. Upon execution of the
Standard
					 Form of Agreement Between the Owner and the Professional
, the
					 Professional may submit to the Bureau Staff for approval a
Schedule of
					 Performance
which will include time allowances for review and approval
					 of submissions by the Bureau and the Using Agency. When the
Schedule
has been approved, it will not - except for
					 reasonable cause - be exceeded or changed by the Professional unless approved
					 by the Bureau.
2. The Professional
					 may be required to submit a
Schedule of Performance
during the
					 interview process, or prior to the execution of the
Standard Form of
					 Agreement Between the Owner and the Professional
. In this instance,
					 the
Schedule
- upon approval - will become a part of the
Agreement
and may not be exceeded or changed unless approved
					 by the Bureau.
An example of the Professional's
Schedule of
						Performance
as noted in Paragraph 2.2 of the
Standard Form of
						Agreement Between the Owner and the Professional is as follows:
.1 Professional services beginning date:
								  .....................
(Date) ........
.2 Program Phase: ..........
Number
								  (XX)
............ days
.3 Schematic Phase: ...........
Number
								  (XX) ........
days
.4 Design Development Phase: .............
Number (XX) ............
days
.5 Construction Document Phase: ............
Number (XX) ........
days
.6 Total planning: ..........
Number (XX)
								  ............
days
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › Section 12-3-2.1-600.4 - SURVEYS/BORINGS/TESTS

Current through June 25, 2024
Following the procedures for surveys/borings/tests
						outlined in this Manual [See
Section 400
.], the Professional will
						be responsible for obtaining all surveys, subsurface reports, miscellaneous
						tests, engineering data and any other information necessary to develop planning
						of the Work. The Professional will obtain this information from competent
						laboratories, licensed engineers and surveyors selected by and responsible to
						the Professional. The Bureau will approve the cost and selection prior to the
						work being ordered.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › PROGRAM PHASE › Section 12-3-2.1-600.5 - THE PROGRAM

Current through June 25, 2024
(amended 600.5.7 07/15/08 SOS by 400.11)
From time to time, it is necessary to prepare a written
						  Program of the Using Agency's needs prior to the planning process. When a
						  Program is required, it will be so stated in the
Agreement Between the
						  Owner and the Professional.
The Program phase must have written
						  approval by the Bureau before proceeding with the Schematic Design
						  Phase.
Initially, the Professional will meet with the Bureau
						  Staff to ascertain general requirements for the Project and will meet later
						  with the Using Agency and Bureau Staff to define the Scope, the functional and
						  departmental objectives, relationship of Project to other structures and
						  facilities, and criteria for site selection.
The Professional will advise the Bureau as to the
						  Project's projected cost and time requirements. The Professional will prepare
						  and submit to the Bureau ten (10) copies of a comprehensive written Program
						  including the following minimum elements:
1.
Goal
: Design objectives,
						limitations, and criteria
2.
Site
: Site requirements and analysis including location,
						boundaries, topography, subsurface, vegetation, utilities, climate, flooding,
						traffic, noise, and adjacent buildings
3.
Space
: Space requirements and
						relations including narrative description by area (square footage
						recommendations)
4.
People
: Number and functional responsibility of
						personnel
5.
Equipment
: Special equipment and systems
6.
Alterations
: Flexibility and
						ability to expand
7.
Energy
: Energy and sustainability considerations
						(400.11)
8.
Existing
:
						Analysis of existing facilities
9.
Concept
: Summary of Project concept, scope and goal
10.
Budget
: Total Project Budget
Minimum Elements
* Goal
* Site
* Space
* People
* Equipment
* Alterations
* Energy
* Existing Facilities
* Concept
* Budget
The Using Agency will be responsible for preparing a
						  Program of furniture and equipment requirements and estimated costs following
						  the procedures outlined in
Section 800
. The Professional and
						  Bureau Staff will assist the Using Agency, if needed.
After the Using Agency and Professional have received
						  written notification that the Program has been approved, the Professional will
						  proceed with the Schematic Design Phase.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › PROGRAM PHASE › Section 12-3-2.1-600.6 - PROGRAM EXAMPLE

Current through June 25, 2024
The following page gives an excellent
example
of various aspects included in a Program phase:
1.0
DOCUMENT PLANNING SITUATION,
						PROJECT OBJECTIVES, LOCATION AND SCOPE
1.1 Describe conditions leading to need for
						this two-phase capital renovation project; document existing facilities and
						project sites, in terms of space available and condition.
1.2 Outline project purpose, design
						objectives, and proposed occupants. Provide overview of affected administrative
						functions.
1.3 Define project
						scope inclusive of size (e.g. renovation area, additional floor area, etc.) and
						anticipated design, construction and occupancy schedule.
1.4 Defined required interim use of other
						facilities during the primary renovation.
2.0
DEFINE PROJECT RATIONALE, ANALYZE
						FUNCTIONAL REQUIREMENTS AND DETERMINE SPACE ALLOCATIONS
2.1 State program and design goals for the
						proposed project.
2.2 Analyze
						administrative and functional requirements; define facility and site
						issues.
2.3 Present staff and other
						relevant statistical data in support of project need/rationale.
2.4 Determine administrative space
						requirements for: administrative service areas, open space work areas, group
						offices, private offices, meetings rooms, and office support facilities, as
						well as for all other project functions such as ceremonial spaces in the
						primary building to be renovated.
2.5 Develop listing of spaces to be provided
						in the renovated facilities.
2.6
						Utilize comparative office space standards for the Using Agency, State
						Government, and other entities.
3.0
PREPARE DETAILED DESCRIPTIONS OF THE SPACES TO BE
						PROVIDED
3.1 Provide
						detailed descriptions of each space:
a. Name,
						function, and type of space
b.
						Approximate size (NASF)
c. HEGIS
						space code designation
d. Special
						design considerations
e.
						Functional relationships between spaces
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-600 - PLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-2.1-600.7 - SCOPE DEFINITION

Current through June 25, 2024
If the Professional has not been provided with a
						  Program, or one has not been developed, the Professional will prepare and
						  submit to the Bureau four (4) copies of a comprehensive written document
						  detailing the Project's Scope which includes the following minimum elements:
1.
General
: General
						statement of work to be accomplished
2.
Goal
: Design objectives,
						limitations, and criteria
3.
Space
: Space requirements and relations including narrative
						description by area (square footage recommendations)
4.
People
: Number and functional
						responsibility of personnel
5.
Equipment
: Special equipment and systems
6.
Concept
: Summary of Project
						concept, scope and goal
7.
Budget
: Total Project Budget