Code of Massachusetts Regulations › 205 CMR - MASSACHUSETTS GAMING COMMISSION › Title 205 CMR 138.00 - Uniform Standards of Accounting Procedures and Internal Controls for Gaming › Section 138.33 - Removal of Slot Drop Containers; Unsecured Funds; Recording of Meter Readings for Slot Machine Drop

Current through Register 1525, July 5, 2024
A system of internal controls submitted by a gaming licensee in
				accordance with
				205
				CMR 138.02 shall include procedures and
				protocols relative to the removal of slot drop containers, unsecured currency,
				and the recording of meter readings for slot machine drop that, at a minimum,
				incorporates the following requirements:
(1) A gaming licensee shall file with the IEB
			 a drop schedule setting forth the specific times at which the slot drop
			 containers will be brought to or removed from the slot machines and the routes
			 to be utilized. The schedule shall include the number of slot drop containers
			 to be removed each day by zone or other designation. At a minimum, the schedule
			 shall provide for removal at least once per week.
(2) All slot drop containers which are not
			 actively in use shall be stored in the count room or other secure area outside
			 the count room as approved by the IEB to prevent unauthorized access. In
			 addition, slot drop containers in use shall be stored in an enclosed storage
			 cabinet or trolley, secured by a key. The key must have restricted access and
			 may be maintained and controlled by either the security department or by means
			 of an electronic key control system which documents the date, time, and
			 electronic signature of any person signing out/in the aforementioned keys. Such
			 electronic key control system also must have the ability to restrict access and
			 ensure keys are released only when the properly authorized individual(s) are
			 present. An electronic signature shall include a unique employee PIN and key
			 card swipe, or PIN and employee biometric identification.
(3) Slot drop containers shall be removed
			 from a slot machine by at least three employees, two of whom shall be members
			 of the security department and one of whom shall be a member of the accounting
			 department (the drop team). At least one member of the drop team shall be
			 licensed as a key gaming employee in accordance with
			 205 CMR
			 134.00:
Licensing and Registration of
			 Employees, Vendors, Junket Enterprises and Representatives, and Labor
			 Organizations.
Other than the security department members, all
			 employees participating in the removal of slot drop containers shall wear as
			 outer garments only a full-length, one-piece pocketless garment with openings
			 only for the hands, feet and neck.
(4) A drop team member shall notify the
			 surveillance department at the commencement of the slot drop process.
			 Surveillance shall make a continuous video recording, with the time and date
			 inserted thereon, of the entire slot drop process.
(5) All slot drop containers removed from the
			 slot machines shall be transported directly to, and secured in, the count room
			 by a security department member and a member of the accounting department. The
			 process shall be documented in writing ensuring that the number of slot drop
			 containers brought into the gaming area and the number of slot drop containers
			 removed from the gaming area are reconciled with a drop box verification
			 form.
(6) Emergency drop procedures
			 to remove a full or inoperable slot drop container or for removal for other
			 legitimate reasons, as approved by the IEB, outside of the slot drop schedule
			 shall require at least three employees (two of whom shall have no incompatible
			 functions, and one of whom shall be licensed as a key gaming employee in
			 accordance with
			 205 CMR
			 134.00:
Licensing and Registration of
			 Employees, Vendors, Junket Enterprises and Representatives, and Labor
			 Organizations),
be replaced with an empty emergency slot drop
			 container of the same type if the slot machine is to remain available for play
			 by patrons, and include at a minimum established procedures as follows:
(a) A security department member shall notify
			 the surveillance department which shall monitor and record the transaction. If
			 more than one slot drop container is being removed, such notification shall
			 include the sequence in which the containers will be removed and
			 replaced;
(b) The security
			 department member shall complete an emergency box form documenting the
			 replacement of the slot drop container. The form shall include at a minimum:
1. The date and time;
2. The asset and location number;
3. The reason for the removal; and
4. The signatures of all employees
			 participating in the process.
(c) The emergency box form shall be
			 distributed by a member of the emergency drop team as follows:
1. The original affixed to the emergency slot
			 drop container;
2. The duplicate
			 placed in a locked accounting box; and
3. The triplicate delivered to the cage to be
			 routed within 24 hours of preparation to the IEB's on-site office.
(d) A slot department member, in
			 the presence of the other members of the emergency drop team, shall remove the
			 slot drop container from the slot machine and replace it with the empty
			 emergency slot drop container if the slot machine is to remain available for
			 play by patrons;
(e) The slot drop
			 container removed from the slot machine shall be transported by a minimum of
			 two members of the emergency drop team to the count room where it must be
			 secured in an emergency drop box cabinet or trolley; and
(f) For each slot drop container removed, an
			 emergency drop team participant shall record on an emergency box log, to be
			 maintained with the emergency drop box cabinet or trolley, the following:
1. The date and time the slot drop container
			 was secured in the cabinet or trolley,
2. The slot drop container location and asset
			 number; and
3. The signatures of at
			 least two members of the emergency drop team participating in the emergency
			 slot drop container process.