reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart B - APPLICATION REQUIREMENTS › Section 651.202 - Contents of Operating Assistance Applications

Current through Register Vol. 48, No. 28, July 12, 2024
a) Preliminary operating assistance
				applications shall contain the following information:
1) The name of the participant and the name
				and address of the contact person for the participant.
2) A brief description of the proposed
				transportation program including the geographic area to be served by the
				program, the number and type of vehicles that will be operated and the name of
				the proposed transit provider(s).
3) An estimate of the deficit expected to be
				incurred in the operation of the program, and the amount of Section 18 funds
				that will be requested in the formal application.
4) The sources of funding expected to provide
				the matching funds required under the Section 18 program.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart B - APPLICATION REQUIREMENTS › Section 651.203 - Filing Deadlines for Capital Assistance Grants

Current through Register Vol. 48, No. 28, July 12, 2024
Applications for capital assistance under the Section 18
				  program must be filed by participants according to dates established in Section
				  651.201
				  herein.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart B - APPLICATION REQUIREMENTS › Section 651.204 - Contents of Capital Assistance Applications

Current through Register Vol. 48, No. 28, July 12, 2024
a) Preliminary capital assistance
				applications shall contain the following information:
1) The name of the participant and the name
				and address of the contact person for the participant.
2) A brief description of the type of and
				number of vehicles, equipment or fixed facilities to be purchased or
				constructed and the name of the transit provider that will operate the vehicles
				or fixed facilities.
3) A
				description of how the need for the vehicles, equipment, or fixed facilities
				was determined.
4) An estimate of
				the cost of the vehicles, equipment, or fixed facilities.
5) The sources of funding expected to provide
				the matching funds required under the Section 18 program.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart B - APPLICATION REQUIREMENTS › Section 651.205 - Joint Applications

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				unique nature of public transportation needs of small urban and rural areas may
				lead to the formation of proposed programs that extend beyond the geographic
				boundaries of any single participant. Therefore, in cases where two
				participants are located within one county, or where a program to serve two or
				more adjoining counties is being proposed, the participants involved may submit
				a joint application. Any participant who wishes to submit an application that
				includes the provision of transportation services outside its geographic
				boundaries may do so provided that the assurances submitted by the participant
				as part of the application for Section 18 assistance cover the entire service
				area proposed in the application.
b) All participants included under a joint
				application shall agree upon and designate one participant to be the primary
				participant to be responsible for the following functions:
1) Receiving and expending Section 18 funds
				granted under the joint application.
2) Preparing and submitting quarterly
				reimbursement requests to the Department for eligible operating or capital
				expenses for the approved program.
3) Submitting such information on program
				performance as the Department may require.
4) Maintaining adequate records, carrying out
				all grant administration activities, and submitting required audits for the
				approved programs.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart B - APPLICATION REQUIREMENTS › Section 651.206 - Place of Filing

Current through Register Vol. 48, No. 28, July 12, 2024
All Submittals required under these regulations shall be
				  filed with the Department at the following address:
Nonurbanized Area Grants Section
Illinois Department of Transportation
Division of Public Transportation
300 North State Street
Chicago, Illinois 60610
Phone: (312) 793-2111
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart C - REVIEW AND APPROVAL › Section 651.301 - Criteria Considered in Review of Operating Assistance Applications

Current through Register Vol. 48, No. 28, July 12, 2024
The Department will consider the following criteria in
				  evaluating applications for operating assistance and comparing and selecting
				  for Section 18 funding proposed programs (in whole or in part) from within a
				  region.
a) Level of need for the
				proposed transportation program and the capability of the proposed program for
				meeting the level of need, based upon:
1) The
				adequacy of planning activities performed to substantiate the need for the
				proposed service and its capability of meeting those needs as demonstrated by:
A) The formal planning process followed in
				developing the plan for the proposed service, including:
i) involvement of user groups, local and
				regional planning agencies, human services agencies, and existing transit
				providers in the development of the plan of the proposed program
ii) use of existing local or regional
				planning documents in the development of the plan for the proposed program (for
				example, comprehensive development plans)
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart C - REVIEW AND APPROVAL › Section 651.302 - Approval of Operating Assistance Grant Program of Proposed Expenditures

Current through Register Vol. 48, No. 28, July 12, 2024
a) After the
				comparison and selection of programs (in whole or in part) to receive Section
				18 operating assistance based on the criteria in Section
				651.301
				herein, the Department will review the proposed budget of each selected
				participant's proposed program to assess the reasonableness of the relationship
				between the level of proposed services and the projected costs of such
				services. As part of this review, the Department will consider:
1) The comparison of the participant's
				projected costs for proposed services with the actual costs of providing
				similar transportation services in comparable nonurbanized areas;
2) The effect of any proposed expansion of
				transportation services above the previously approved Section 18 program of
				proposed expenditures, upon overall operating ratios, including but not limited
				to the following:
A) Passenger per vehicle
				mile.
B) Fare box revenue per
				vehicle mile.
C) Deficit per
				vehicle mile.
D) Operating expense
				per vehicle mile.
3)
				Where no expansion of service is proposed, the comparison of the proposed
				budget with the program budget approved for the previous fiscal year so as to
				determine the cause of any rapid escalation in the cost of providing
				transportation services under the proposed program.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart C - REVIEW AND APPROVAL › Section 651.303 - Amounts of and Limits on Operating Assistance Grants

Current through Register Vol. 48, No. 28, July 12, 2024
The Department is authorized under the Act to make operating
				  assistance grants to any participant for an amount not to exceed 50% of the
				  project operating deficit from the participant's approved program of proposed
				  expenditures. The Department will make grants from apportioned funds for 50% of
				  such deficits; however, if 50% of the total approved projected operating
				  deficits of all participants from a region exceeds the total amount of funds
				  apportioned to that region, then the Department will make grants from
				  apportioned funds for less than 50% of such deficits to participants in that
				  region. In such regions, available discretionary funds can be used by the
				  Department for the purpose of supplementing a grant to be made to a participant
				  from apportioned funds so that the total Section 18 operating assistance grant
				  to such participant is closer to the full 50% of the participant's approved
				  projected operating deficit.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart C - REVIEW AND APPROVAL › Section 651.304 - Criteria Considered in Review of Capital Assistance Applications

Current through Register Vol. 48, No. 28, July 12, 2024
In addition to the criteria listed in Section
				  651.301
				  herein for the evaluation of operating assistance applications, the Department
				  will consider the following additional criteria in evaluating the applications
				  for capital assistance and comparing and selecting the proposed capital
				  programs (in whole or in part) for Section 18 funding:
a) If proposed eligible capital expenses are
				to be incurred for the replacement of existing vehicles, whether the condition
				of the existing vehicles justifies such replacement.
b) Whether other vehicles or equipment are
				available within the proposed service area, and to what extent such vehicles or
				equipment could meet the transportation needs outlined in the
				application.
c) Whether other
				funding sources are available to fund the eligible capital expenses for which
				Section 18 funds are being requested.
d) Whether the participant has the ability to
				operate and maintain the capital items for which funding is being
				requested.
e) Whether the
				transportation needs and proposed method of operating the equipment and
				vehicles as described in the application, indicate that such equipment and
				vehicles will be fully utilized.
f)
				If proposed eligible capital expenses are to be incurred for the purchase or
				construction of fixed facilities, in addition to the other criteria listed in
				this Section:
1) Whether the proposed fixed
				facilities are necessary in relation to the participant's current level of
				service; and
2) Whether it can be
				expected that the participant will utilize the fixed facility in the provision
				of transit services beyond the four year period of the Section 18 program and
				for the useful life of the facility; and
3) Whether the amount of funds requested for
				such fixed facilities is so great as to prevent compliance by the Department
				with federal requirements that Section 18 funds be expended on a fair and
				equitable basis.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart C - REVIEW AND APPROVAL › Section 651.305 - Approval of Capital Assistance Grant Project Budgets

Current through Register Vol. 48, No. 28, July 12, 2024
a) After the comparison and selection of
				programs (in whole or in part) to receive Section 18 capital assistance based
				on the criteria on Section
				651.304
				herein, the Department will review the proposed project budget of each
				participant's proposed program to assess the reasonableness of the relationship
				between the proposed capital items and the projected cost of such items. As
				part of this review, the Department will consider the comparison of the
				participant's proposed capital items and costs with the actual costs of
				purchasing or constructing comparable capital items for other transportation
				programs.
b) If after the
				Department has completed the review provided in this Section and has determined
				that the participant's proposed project budget is unreasonably high or low in
				relation to the capital items to be purchased or constructed, the Department
				will work with the participant to modify the proposed project budget. As a
				result of this process, particular line items of a participant's proposed
				project budget will be increased or decreased and a final program of proposed
				expenditures will be approved by the Department.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart C - REVIEW AND APPROVAL › Section 651.306 - Amounts of and Limits on Capital Assistance Grants

Current through Register Vol. 48, No. 28, July 12, 2024
The Department is authorized under the Act to make grants to
				  any participant for an amount not to exceed 80% of the proposed eligible
				  capital expenses from the participant's approved program of proposed
				  expenditures. The Department will make grants to participants for 80% of such
				  capital expenses to the extent that sufficient discretionary funds are
				  available.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart C - REVIEW AND APPROVAL › Section 651.307 - Acknowledgment of Applications; Additional Information Required

Current through Register Vol. 48, No. 28, July 12, 2024
The Departments will acknowledge to participants receipt of
				  formal applications for Section 18 operating or capital assistance.
				  Acknowledgment of an application is an assurance that the Department will
				  review the application. It does not obligate the Department to approve the
				  application. During the review and evaluation of an application, the Department
				  may require the participant to provide further information or to file
				  additional supporting documents by a date set by the Department. The nature of
				  these documents will vary with the particular application and will be specified
				  by the Department.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart C - REVIEW AND APPROVAL › Section 651.308 - Notification of Results of Department Evaluation and Review

Current through Register Vol. 48, No. 28, July 12, 2024
The participant will be notified in writing, within sixty
				  (60) days of receipt by the Department of a complete formal application, of the
				  Department's approval or disapproval, in whole or in part, of the proposed
				  programs based on its review of the applications. In cases where the Department
				  notified the participant of its disapproval of a proposed program the
				  participant, within five (5) days after such notification, may request the
				  Department to reconsider the proposed program based on any additional relevant
				  information the participant can provide the Department. In cases where the
				  Department recommends approval of an application to FHWA, the Department will
				  notify the applicant of the level of funding and the program of proposed
				  expenditures recommended for approval. Concurrently the Department will submit
				  the application to FHWA and ask that the program be included in the State's
				  Program of Section 18 Projects. No application is officially approved until
				  such time as FHWA notifies the Department that the proposed program has been
				  given FHWA approval. All disapprovals by the Department or FHWA of proposed
				  programs shall be final.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart D - PROGRAM ADMINISTRATION › Section 651.401 - Contract Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Upon notification to the Department from the FHWA that a proposed operating or
				capital program has been approved for inclusion in the Illinois Section 18
				Program of Projects and that funding for such programs has been approved, the
				Department will send three copies of a Section 18 grant contract to each such
				participant specifying the terms and conditions of the grant awarded. Within
				thirty (30) days of the receipt of such contract, each participant must execute
				and return all three (3) copies of such contract to the Department together
				with:
1) An attested resolution of the
				governing board of the participant(s) agreeing to the terms of the contract,
				and authorizing the execution of the contract; and
2) A legal opinion from a licensed attorney
				representing the participant certifying that the agreement is valid and binding
				upon the participant(s).
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart D - PROGRAM ADMINISTRATION › Section 651.402 - Quarterly Reports and Quarterly Requisitions for Operating Assistance Grants

Current through Register Vol. 48, No. 28, July 12, 2024
a) For
				Fiscal Year 1980
For fiscal year 1980 participants shall submit to the
				  Department, on forms provided by the Department for that purpose, a report of
				  the actual operating deficit incurred in the fourth quarter of the fiscal year.
				  This report shall be submitted within thirty (30) days following the close of
				  the quarter.
b) For Fiscal
				Year 1981 and thereafter
For fiscal year 1981 and thereafter, no later than thirty
				  (30) days following the end of each quarter of any fiscal year, each
				  participant shall submit to the Department, on forms provided by the Department
				  for that purpose, a report of the actual operating deficit incurred during that
				  quarter.
c) The Department
				will review quarterly reports to determine if the expenditures and the
				resulting operating deficits were incurred in conformity with the approved
				program of proposed expenditures, based on the following criteria:
1) Whether the expenditures were made only
				for line items specifically listed in the approved program of proposed
				expenditures. (Items not specifically listed in the approved program of
				proposed expenditures are not eligible for Section 18 assistance.)
2) Whether obligations incurred to date
				exceed the amount listed in the approved program of proposed
				expenditures.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart D - PROGRAM ADMINISTRATION › Section 651.403 - Operating Assistance Grant Close-Out

Current through Register Vol. 48, No. 28, July 12, 2024
a) The participant shall furnish to the
				Department a complete audit of the eligible operating expenses approved under
				the Section 18 program. The audit shall be prepared by an independent certified
				public accountant, shall be based on the State's fiscal year, shall be
				performed in accordance with standard accounting principles, and shall include
				a calculation of the approved operating deficit for the previous fiscal
				year.
b) The audit shall be
				submitted to the Department no later than one hundred eighty (180) days
				following the close of the fiscal year for which an operating assistance grant
				was approved.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart D - PROGRAM ADMINISTRATION › Section 651.404 - Capital Assistance Requisitions

Current through Register Vol. 48, No. 28, July 12, 2024
a) The form "Requisition for Grant Payment"
				shall be used by participants to request the payment of Section 18 funds for
				approved eligible capital expenses. This form is available from the
				Department.
b) The participant
				shall submit requisitions for reimbursements of actual approved capital
				expenditures and for advances for payment of approved capital
				expenses.
c) Department approval of
				each requisition is contingent upon the following:
1) Submission of documents to verify
				expenditure of funds for eligible capital expenses or to verify need for
				advances for payment of approved capital expenses.
2) Determination by the Department that
				capital expenditures were made in conformity with approved programs of proposed
				expenditures.
3) Determination by
				the Department that the participant has met all terms of the capital grant
				contract.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart D - PROGRAM ADMINISTRATION › Section 651.405 - Departmental Concurrence on Eligible Capital Expenses

Current through Register Vol. 48, No. 28, July 12, 2024
a) General Requirement
The participant shall not initiate a formal public
				  advertisement and solicitation of bids for approved capital items without
				  receiving prior Departmental concurrence on the plans and specifications to be
				  used in conjunction with the advertisement and solicitation of bids. All bid
				  advertisement, solicitation, and award shall be conducted in conformity with
				  the requirements and procedures prescribed in either the Illinois Municipal
				  Code (Ill. Rev. Stat. 1981, ch. 24, pars. 1-1-1 et seq.) or the statutory
				  requirements governing purchases by county governments County Executive Act
				  (Ill. Rev. Stat. 1981, ch. 34, pars. 1001-1011), whichever is
				  applicable.
b) Bid Award
Participants shall notify the Department in writing of all
				  awards, regardless of the amount. In connection with any grant for capital
				  assistance neither the Department nor the State shall be obligated or liable to
				  any person or organization other than the participant.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart D - PROGRAM ADMINISTRATION › Section 651.406 - Capital Assistance Grant Close-Out

Current through Register Vol. 48, No. 28, July 12, 2024
a) The participant shall notify the
				Department in writing immediately when all eligible capital project activities
				have been completed and all eligible capital expenses incurred. The Department
				will then initiate final settlement of capital grant funds for the project,
				including the following:
1) On-site
				inspection of the project by a Department representative, where
				appropriate;
2) Final financial
				audit of the books and accounts by the State and settlement of any audit
				findings;
3) Submission of a list
				of vehicles and equipment purchased, identified individually by serial number
				or other distinguishing designation, and such other comparable information
				regarding fixed facilities as the Department may require.
4) Submission of a final requisition
				requesting payment of the balance of the approved Section 18 capital grant, or
				a check payable to the Department for the full amount of any overpayment of
				Section 18 capital grant funds; and
5) Notification to the participant by the
				Department that final settlement has been reached.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 651 - CANNABIS BUSINESS INCUBATOR AND SPONSORSHIP PROGRAMS › Subpart D - PROGRAM ADMINISTRATION › Section 651.407 - Protection of Program Funds Received Under Operating and Capital Assistance Grants

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Each participant shall establish separate accounts for both operating and
				capital assistance funds received under Section 18 grants, either to be
				maintained within its existing accounting system or to be established
				independently. The accounts shall be in conformity with the uniform accounting
				requirements established by the State and the FHWA.
b) All Section 18 operating and capital
				assistance funds must be deposited in a bank or trust company which is a member
				of the Federal Deposit Insurance Corporation.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart A - GENERAL PROVISIONS › Section 653.10 - Program Overview

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Articles I and II of the Downstate Public Transportation Act [30 ILCS 740
				/Arts. I and II] (Act), establish a continuing program of State operating
				assistance for public transportation services outside the areas served by the
				Regional Transportation Authority (Cook, DuPage, Will, McHenry, Lake and Kane
				Counties). (See Section 2-2.04 of the Act.)
b) The funds for this program are
				appropriated annually by the Illinois General Assembly. Operating assistance
				grants are made by the Illinois Department of Transportation (Department) on an
				annual basis. Operating assistance funds may be used only for the purposes, and
				subject to the conditions, set forth in the Act and this Part.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart A - GENERAL PROVISIONS › Section 653.20 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
The purpose of this Part is to implement Articles I and II of
				  the Act by providing the procedures, conditions and limitations applicable to
				  operating assistance grants for eligible downstate applicants and participants.
				  (See Section 2-2.04 of the Act.)
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart B - GRANT APPLICATION REQUIREMENTS › Section 653.90 - Preliminary Grant Application

Current through Register Vol. 48, No. 28, July 12, 2024
At the discretion of the Department and no later than
				  September 1 of each fiscal year, the Department will distribute preliminary
				  grant applications for the following fiscal year to all participants. The
				  preliminary grant application will contain information about the operating
				  assistance program and required forms that must be filed with the Department.
				  The completed preliminary grant application shall be submitted to the
				  Department no later than 30 days after receipt and shall include certain
				  identified preliminary revenue and expense budget information for the next
				  fiscal year.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart B - GRANT APPLICATION REQUIREMENTS › Section 653.100 - Notification of Grant Cycle

Current through Register Vol. 48, No. 28, July 12, 2024
No later than March 1 prior to the start of any fiscal year,
				  the Department will send operating assistance grant applications to all
				  participants. The grant application will contain information and instructions
				  regarding the operating assistance program and will also include forms that
				  must be filed with the Department. Operating assistance applications are
				  available by writing:
Illinois Department of Transportation
Division of Public and Intermodal Transportation
100 West Randolph Street, Suite 6-600
Chicago, Illinois 60601
Phone: 312/793-2111.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart B - GRANT APPLICATION REQUIREMENTS › Section 653.111 - Eligible Operating Expenses

Current through Register Vol. 48, No. 28, July 12, 2024
a) Operating assistance grants will be made
				only for the reimbursement of eligible operating expenses. In all instances,
				operating expenses shall be deemed eligible to the degree that they are
				required for public transportation, are subject to independent documentation
				and audit verification, are consistent with State or federal program
				eligibility requirements, and are the net of all applicable credits, as
				determined by the Department to be in accordance with standard accounting
				practices. Eligible operating expenses include, but are not limited to:
1) employee wages;
2) employee benefits;
3) materials, fuels and supplies;
4) rental of facilities;
5) taxes other than income taxes;
6) payment made for debt service (including
				principal and interest) on equipment or facilities owned by the applicant, to
				the degree that the participant's governing board, through resolution,
				certifies that the public transportation portion of the equipment or facilities
				is required for the day-to-day provision of public transportation within the
				next 24 months, provided that, in undertaking and administering the acquisition
				and ownership of the equipment and facilities, the participant complies with
				the Department's "Public Transportation Capital Improvement Grants Manual" and
				"Supplemental Operating Assistance Guidelines";
7) non-rolling-stock equipment purchases that
				are less than $10,000;
8)
				administrative costs, i.e., costs incurred in capital grant record keeping,
				grant management, and the preparation of status reports required by the
				Department under its capital grant program, associated with capital projects
				that are not reimbursed elsewhere;
9) routine maintenance and repairs to
				buildings, equipment or vehicles that do not extend their useful life for
				replacement eligibility purposes;
10) reasonable expenses and compensation for
				applicant's board members or trustees as provided for under the Local Mass
				Transit District Act [70 ILCS
				3610/4 ];
11) established reserves for self-insurance
				programs; and
12) any other
				expenditure that an independent auditor retained by the participant's governing
				board determines is required for the provision of public transportation
				according to the most current version of AICPA's generally accepted accounting
				principles for public transportation operations.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart B - GRANT APPLICATION REQUIREMENTS › Section 653.112 - Ineligible Operating Expenses

Current through Register Vol. 48, No. 28, July 12, 2024
a) Operating assistance grants will not be
				made for ineligible operating expenses, as defined in Section 2-2.04 of the
				Act, Section
				653.30
				of this Part and this Section. Ineligible operating expenses include, but are
				not limited to, the following:
1)
				depreciation, whether funded or unfunded;
2) amortization of any intangible costs,
				which means depreciation of an asset that is without physical qualities, e.g.,
				patents, copyrights and goodwill;
3) debt service on capital assets acquired
				with the assistance of State capital grant funds provided by the
				State;
4) profit or return on
				investments;
5) excessive payment
				to associated entities, such as payments made by a participant to any entity
				that is owned or controlled by the participant or that controls or owns the
				participant;
6) expenses associated
				with the Workforce Investment Act (29 USC Chapter 30), or its
				successor;
7) costs reimbursed
				under Sections 5303, 5304 and 5305 of the Federal Mass Transit Act (49 USC
				Chapter 53);
8) travel and
				entertainment expenses incurred in attending non-public transportation-related
				activities;
9) charter, school bus
				and sightseeing expenses as defined by the FTA;
10) fines and penalties;
11) charitable donations;
12) interest expense on long-term borrowing
				and debt retirement other than on that portion of publicly-owned equipment and
				facilities required for public transportation;
13) income taxes;
14) that portion of any eligible operating
				expenses for which the participant has or will receive reimbursement from any
				other federal or State capital grant program absent a specific federal or State
				directive allowing the capital expense to be treated as an operating expense,
				e.g., federal preventative maintenance expense;
15) expenses associated with compliance with
				OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit
				Organizations);
16) any expense
				that is reimbursed from insurance proceeds;
17) maintenance or operation of vehicles that
				are not used by a participant or its contractors for public transportation or
				to support public transportation operations;
18) any other expense determined by the
				Department to be inconsistent with federal regulations or
				requirements.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart B - GRANT APPLICATION REQUIREMENTS › Section 653.113 - Reportable Income

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Revenues that reduce the operating deficit under standard accounting practices
				and, therefore, must be reported to the Department include, but are not limited
				to, revenues from the following sources:
1)
				passenger fares for transit services;
2) special transit fares;
3) charter service revenues;
4) auxiliary transportation
				revenues;
5) non-transportation
				revenues; and
6) federal cash
				grants and reimbursements.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart B - GRANT APPLICATION REQUIREMENTS › Section 653.114 - Accounting and Documentation

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Applicants shall use the accrual method of accounting in accordance with
				generally accepted accounting principles when submitting the operating expense
				and revenue information called for in the application utilizing the same line
				items on which the actual expenses and revenues will eventually be reported to
				the Department in all quarterly and final fiscal year financial
				statements.
b) All expenses shall
				be documented by cancelled check, by paid bills, invoices or purchase orders,
				or by electronic records that clearly show when the expense was incurred, when
				the vendor was paid, and what was purchased.
c) If the Department questions the
				eligibility of a particular expense, the participant shall provide
				certification by an independent auditor that the expense is eligible under
				applicable State and federal law and the certification will be considered by
				the Department in determining whether the particular expense is eligible for
				reimbursement.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart B - GRANT APPLICATION REQUIREMENTS › Section 653.120 - Application Filing Deadline

Current through Register Vol. 48, No. 28, July 12, 2024
Grant applications shall be submitted to the Department no
				  later than April 1 prior to the fiscal year for which operating assistance is
				  requested. (See Section 2-5 of the Act.)
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart B - GRANT APPLICATION REQUIREMENTS › Section 653.130 - Place of Filing

Current through Register Vol. 48, No. 28, July 12, 2024
Grant applications and all forms submitted under the State
				  operating assistance program shall be filed with the Department at the
				  following address:
Illinois Department of Transportation
100 West Randolph Street, Suite 6-600
Chicago, Illinois 60601
Attn: Division of Public and Intermodal Transportation,
				  Bureau of Downstate Area Programs.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart C - REVIEW AND APPROVAL OF APPLICATION › Section 653.200 - Review of Application

Current through Register Vol. 48, No. 28, July 12, 2024
Review of Application. The Department will date stamp the
				  application upon receipt. The Department will perform an initial examination of
				  the application to determine if the application is complete, in accordance with
				  the criteria contained in the Act and Subpart B, and will notify the applicant
				  of any missing information, any issues that require clarification, any errors
				  or inaccuracies that exist in the application and any expenses that are listed
				  as eligible by the applicant but that are ineligible under Section
				  653.112. The
				  Department will begin its review process after the application is complete. An
				  application is complete if all required information is included, is accurate if
				  all calculations are correct, and is clear if the application is
				  legible.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart C - REVIEW AND APPROVAL OF APPLICATION › Section 653.205 - Approval/Disapproval of Applicant's Program of Proposed Expenditures

Current through Register Vol. 48, No. 28, July 12, 2024
a) Within 45 days
				after the Department's receipt of the application, the Department will notify
				the applicant in writing of its approval or disapproval of the Program of
				Proposed Expenditures (POPE). (See Section 2-11 of the Act.)
b) Disapproval of Applicant's Program of
				Proposed Expenditures. The Department will disapprove an applicant's POPE that
				contains:
1) a finding that expenditures are
				being proposed for projects or purposes that are not in compliance with Section
				2-5 of the Act; i.e., proposed expenditures are not related to the actual
				operation, maintenance or improvement of the applicant's proposed public
				transportation service; or
2) a
				finding that expenditures are being proposed for projects or purposes that are
				in conflict with established comprehensive transportation plans, where
				applicable; or
3) proposed
				expenditures that are not, or other information that is not, in compliance with
				the Act and Section
				653.111
				of this Part.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart C - REVIEW AND APPROVAL OF APPLICATION › Section 653.210 - Approval of Application

Current through Register Vol. 48, No. 28, July 12, 2024
The Department will approve the application within 45 days
				  after determining that all additional information requested from a participant
				  regarding the application has been provided, that the initial or amended
				  application, including the POPE, is in compliance with the Act and this Part,
				  and that an appropriation sufficient to support the participant's application
				  and POPE has been signed into law.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart C - REVIEW AND APPROVAL OF APPLICATION › Section 653.220 - Grant Contract Requirements and Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
a) As a condition for receiving operating
				assistance, the applicant shall enter into a grant contract with the
				Department. The Department will send two copies of the grant contract to the
				applicant as soon as possible following notification that the application has
				been approved.
b) The grant
				contract shall include, at a minimum, the following terms and conditions:
1) funding amounts and limitations;
2) payment procedures and
				conditions;
3) the Department's
				attendance at the participant's FTA triennial reviews;
4) records maintenance and access
				requirements;
5) participant's
				authority to contract;
6)
				inspection rights of the State;
7)
				indemnification of the State;
8)
				audit scope, procedures and requirements;
9) provisions governing the legal
				relationships between the participant and the State, and other provisions as
				required by State or local laws; and
10) provisions regarding ethics, prohibited
				interests, a drug free workplace, non-discrimination, school bus operations,
				and other provisions as required by State law.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart C - REVIEW AND APPROVAL OF APPLICATION › Section 653.230 - Amounts of and Limitations on Grants

Current through Register Vol. 48, No. 28, July 12, 2024
a) For fiscal year 2008 and thereafter, the
				Department is authorized under the continuing appropriation language of
				Sections 2-3(d) and 2-7(b) of the Act to pay a participant in an amount equal
				to 65% of the participant's actual eligible operating expenses up to the amount
				set forth in the State's annual budget or the formula amount required under
				Section 2-7(b-10) of the Act, whichever is greater. If a participant's actual
				eligible operating expenses for a particular fiscal year are unknown at the
				time the grant agreement is executed for the year, the Department will, as soon
				as practicable at the beginning of that fiscal year, enter into a grant
				contract for the amount set forth in the State's annual budget or for the
				formula amount required under Section 2-7(b-10) of the Act, depending on which
				is greater. (See Section 2-7 of the Act.)
b) The amount of operating assistance
				received from the State under the Act, together with any other operating
				assistance received from any federal, State or local agency, shall not exceed
				the participant's operating deficit for that fiscal year.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart D - PROGRAM MANAGEMENT › Section 653.300 - Quarterly Reports/Requisitions for Advance Payment

Current through Register Vol. 48, No. 28, July 12, 2024
a) Thirty calendar days before the end of a
				current quarter, the participant may file, on a form prescribed by the
				Department, the Quarterly Financial Report request for advance payment of
				estimated eligible operating expenses and revenues for the next quarter. This
				report shall contain a description of and amounts of estimated revenues and
				expenses and any other information required by the Department.
b) The earliest date that requisitions for
				payments based on estimates may be processed by the Department are detailed in
				this subsection (b); however, no payments will be made until the State's annual
				budget has been passed and grant contracts are fully executed by both the
				Department and the participant and filed with the Office of the Comptroller.
1) June 1 - for the
				1st quarter (July, Aug., Sept.)
2) Sept. 1 - for the
				2nd quarter (Oct., Nov., Dec.)
3) Dec. 1 - for the
				3rd quarter (Jan., Feb., Mar.)
4) March 1 - for the
				4th quarter (Apr., May, June)
(See Section 2-7(b) of the Act.)
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart D - PROGRAM MANAGEMENT › Section 653.310 - Reporting of Actual Expenses for all Quarters

Current through Register Vol. 48, No. 28, July 12, 2024
By December 1, March 1, May 1 and August 1, the participant
				  shall file, on a form prescribed by the Department, a statement of actual
				  eligible expenses incurred in the 1st,
				  2nd, 3rd and
				  4th quarters respectively, known as the Quarterly
				  Financial Report - Actual Revenues and Expenses.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart D - PROGRAM MANAGEMENT › Section 653.320 - Payment

Current through Register Vol. 48, No. 28, July 12, 2024
a) Participants may
				requisition based on estimated or actual expenses and revenues, or any
				combination of the two. Requisitions shall be filed with the Department,
				quarterly, on forms prescribed by the Department.
b) All payments by the Department are
				contingent upon the General Assembly's passing legislation, signed by the
				Governor, that appropriates and provides for the release of funds to the
				participant for operating assistance under the Act and this Part.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart D - PROGRAM MANAGEMENT › Section 653.330 - Notification of Change in Services

Current through Register Vol. 48, No. 28, July 12, 2024
a) The participant shall file a Notification
				of Change in Services on a form prescribed by the Department at least 30 days
				prior to the participant's implementation of a proposed change in services when
				the change in services was not included in the application. If the participant
				does not file a Notification of Change in Services form at least 30 days prior
				to the implementation of the proposed change in services, the participant must
				not implement the change in services. The Notification of Change in Services
				shall include, but not be limited to, the following information:
1) the nature of the proposed
				change;
2) whether the proposed
				change is in an approved planning document; and
3) a description of, and the budgetary impact
				of, the proposed change that includes an estimate of the increase or decrease
				in operational expenses, revenues and ridership and an indication of the extent
				to which the service change will require additional equipment acquisition or
				reduction in equipment usage or needs.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart D - PROGRAM MANAGEMENT › Section 653.335 - Notification of Change in Fares

Current through Register Vol. 48, No. 28, July 12, 2024
The participant shall file a Notification of Change in Fares
				  on a form, prescribed by the Department, at least 90 days prior to the
				  participant's implementation of any proposed increase in fares when an increase
				  in fares was not included in the application. If the participant does not file
				  a Notification of Change in Fares form at least 90 days prior to the
				  implementation of the proposed increase in fares, the participant must not
				  implement the fare increase. When submitting the required notification, the
				  participant shall, at a minimum, explain in detail why the fare increase is
				  necessary and why other approaches to financial and operational management will
				  not eliminate the need for an increase in fares.
Illinois Administrative Code › Title 92 - TRANSPORTATION › Part 653 - STATE OPERATING ASSISTANCE TO DOWNSTATE AREAS › Subpart D - PROGRAM MANAGEMENT › Section 653.340 - Filing of Reconciliation Report for Actual Expenses Accrued in Fiscal Year

Current through Register Vol. 48, No. 28, July 12, 2024
a) On
				or before August 1 following each fiscal year for which the participant has
				received operating assistance, the participant shall file with the Department,
				on a form prescribed by the Department, a reconciliation statement and final
				requisition for actual but unaudited revenues and expenses accrued during that
				fiscal year.
b) Upon receipt of the
				documents referenced in subsection (a), the Department will reconcile the
				actual amounts paid to the participant with the total eligible reimbursement
				owed based on actual eligible expenses accrued for the fiscal year and will
				make payment to the participant for any amounts due.
c) Payment to the participant under this
				Section is contingent upon submission of the fiscal year final requisition and
				reconciliation report by August 1 as provided for in subsection (a). All funds
				in the Downstate Public Transportation Fund, except funds designated for
				payment of audit adjustments and 1st quarter
				estimated expenses for the succeeding fiscal year, revert to the Downstate
				Transit Improvement Fund on September 30 following the fiscal year for which
				the funds were appropriated. Failure to timely file the fiscal year final
				requisition and reconciliation report under this Section may jeopardize the
				Comptroller's ability to make a payment during the lapse period. In the event
				that the late filing by participant does not allow time for the Department to
				process payment under this Section, any funds due the participant upon
				completion of the State audit shall be paid to the participant as provided in
				Section
				653.450.