Mississippi Administrative Code › Title 7 - Education K-12 › Part 11 - Textbook and Instructional Materials Administration Handbook Rules and Regulations for the Adoption, Distribution, Care and Use of Textbooks instructional Materials in Mississippi › Section 7-11-Three - Publishers › Section 7-11-Three-3 - TEXTBOOK MATERIALS

Current through June 25, 2024
A. ANCILLARY
				MATERIALS
Publishers/vendors submitting products for adoption that are
				  routinely sold to accompany the student textbook shall state on the
INTENT TO SUBMIT BID FORM
and
BID SUBMISSION PACKET
the non-escalating price at which the ancillaries will be sold. These may be
				  purchased through the regional depository for the duration of the textbook
				  contract. In districts where terminal servers are used, a site license shall be
				  provided to the school district at no extra charge. Schools should be aware of
				  the minimum specifications of the hardware and be aware that not all software
				  is compatible with all systems. Schools will be responsible for any technical
				  support and any additional costs incurred to utilize software being
				  provided.
B. FREE MATERIAL
Publishers/vendors that wish to make free materials (e.g.,
				  correlation, ancillary materials, etc.) in either print or digital format
				  available to school districts in Mississippi must state their intentions to do
				  so on their
STATEMENT OF FREE MATERIALS FORM
. The conditions under
				  which these materials will be available to the schools must be clearly stated
				  on the
TEXTBOOK BID FORM
. The MDE reserves the right to reject
				  this portion of the bid if terms are not easily interpreted. Publishers/vendors
shall not
give away or promise free material not certified on the
TEXTBOOK BID FORM
. No changes in the free materials list will be
				  permitted after the bid's due date. All free material provided by
				  publishers/vendors,
EXCEPT TEACHER EDITIONS
, shall be shipped at
				  publishers/vendors' expense.
NOTE:
Publishers/vendors shall be required to
				  provide all listed free materials in accordance with the terms and conditions
				  included on the bid form.
Publishers/vendors who bid free material to be given per
				  student textbook every year for the life of the contract should remember that
				  some schools have four by four schedules. In this case the free material shall
				  be given to the school each time they teach the course.
C. OFFICIAL EXAMINATION COPY
An official examination copy,
both pupil edition and
				  teacher edition
, of each textbook for which a bid is submitted must be
				  filed with the MDE (Miss. Code Ann. §
										37-43-25). All textbooks furnished
				  under the contract shall, at all times, during the existence of, be
				  manufactured equal to, or in excess of, the Manufacturing Standards and
				  Specifications for Textbooks established by the National Association of State
				  Textbook Administrators.
1. "First
				edition, first printing" is defined as a new book, series or product that has
				been created and printed for the first time. Revised books with new copyrights
				and ISBN changes are not considered first edition, first printing books.
				State-specific teacher editions that are customized from the national editions
				are not considered "first printing, first edition" books. The MDE Office of
				Instructional Materials and Library Media will review a new product to
				determine if the new product is a "first edition, first printing".
2. Publishers submitting "first edition,
				first printing" textbooks or other products for review in the state must
				permanently mark all products. This includes the official examination copies
				and any other copies that come into the state as samples. Acceptable markings
				are:
* Printing on the cover that states "Examination Copy Not for
				  Classroom Use"
* Drill a hole in the upper right-hand corner
* Cut the upper right-hand corner
3. Special consideration may be given on an
				individual basis for different markings for "first edition, first
				printing".
4. Each official
				examination copy must have a
removable label
with the following
				information in the lower right-hand corner:
* Subject and Course
* Course Code (tinyurl.com/mdecoursecode)
* Grade Level
* Complete Title
* Edition (Student/Teacher)
* Publisher
* Copyright
* ISBN