Iowa Administrative Code › Agency 721 - Secretary of State › Division II - Elections › Chapter 28 - Voter Registration File (I-VOTERS) Management › Rule 721-28.3 - Duplicate and Multiple Voter Registration Record Deletion Process

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The state registrar shall provide a
				search function within the I-Voters software to search for likely duplicate or
				multiple voter registration records. County registrars shall have the
				capability to activate this function.
(2) During each calendar quarter, the county
				registrar shall activate the search function described in subrule 28.3(1) and
				review the list of likely duplicate or multiple voter registration records. The
				county registrar shall resolve duplicate or multiple records for the same
				voter. No voter shall have more than one voter record. The voter record
				associated with the most recent registration or other voter-initiated activity
				shall be considered the voter's current record. The voter shall be registered
				in the county of current record, and the voter record in any other county shall
				be merged with the record in the current county. Individual voter history and
				other voter data shall be transferred to the voter's record in the current
				county of registration.
(3) The
				state registrar shall periodically request information from the electronic
				information registration center regarding the existence of duplicate
				registrations. Within 15 days of a county registrar's receipt of notification
				from the state registrar of the existence of a duplicate or multiple record,
				the county registrar shall follow the process outlined in subrule
				28.3(2).
(4) On an ongoing basis,
				the state registrar shall request reports from the electronic information
				registration center for the purpose of engaging in interstate checking of voter
				registration records with other participating states. The purpose of these
				interstate checks is to identify duplicate or multiple voter registration
				records. A report based on information provided by the electronic information
				registration center shall be timely provided to each county
				registrar.
(5) Within 15 days of
				the receipt of a report produced by the state registrar in accordance with
				subrule 28.3(4), the county registrar shall review the list of likely duplicate
				or multiple voter registration records and determine the accuracy of the search
				results. If the voter is found to be registered to vote in another state more
				recently than the voter's last voter-initiated activity in Iowa, the
				commissioner shall make the voter's status "inactive" and the voter shall be
				mailed a forwardable National Voter Registration Act-compliant confirmation
				notice. The notice shall contain a statement in substantially the following
				form:
Information received by this office indicates that you are no
				  longer a resident at the address printed on the reverse side of this card. If
				  this information is not correct, and you still live at that address, please
				  complete and mail the attached postage-paid card at least 15 days before any
				  election at which you wish to vote. If the information is correct and you have
				  moved outside the state of Iowa, you may check the box below requesting
				  cancellation of your Iowa voter registration to ensure you are not registered
				  to vote in more than one state. If you have moved within the state of Iowa,
				  please contact the county auditor in your new location for assistance in
				  updating your voter registration or visit
sos.iowa.gov/register
for more information. If you do
				  not return the card and you do not vote in an election in [name of county]
				  County, Iowa, on or before (date of second general election following the date
				  of the notice), your name will be removed from the list of voters in that
				  county.
(6) County
				registrars shall cooperate with each other to ensure that voter records are
				properly merged into the current county file.