Louisiana Administrative Code › Title 19 - CORPORATION AND BUSINESS › Part V - Secretary of State › Chapter 11 - Limited Liability Companies › Section V-1100 - Secure Business Filings Service

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				The Department of State has developed and now offers a secure business filings
				(SBF) service designed to discourage fraudulent business filings in Louisiana.
				The service will notify a limited liability company via email whenever
				amendments are submitted on the limited liability company through geauxBIZ. The
				limited liability company will have the opportunity to review the filing and
				approve or reject further processing by the Department of State.
B. Any person who has a geauxBIZ account with
				a verified email address can enroll in the optional SBF service. The enrollment
				application must be authorized by a person who is a named officer, director,
				member, manager, or partner of record (the authorizing authority). The identity
				of the authorizing authority must be verified by completing a secure business
				filing service enrollment application authorization which must be verified by a
				licensed notary public in the state where the authorizing authority resides. A
				copy of the authorization form can be found on the departments website. The
				authorization application is required for all SBF applicants, even if the
				applicant is the approval authority.
C. Business entities will have an opportunity
				to review the filing and approve or reject further processing by the Department
				of State. To approve a filing, the limited liability company must provide the
				PIN assigned to the limited liability company within five days of receiving
				notification of a pending file. If the limited liability company rejects a
				filing or if five days passes with no action performed, the filing will not be
				processed by the Department of State.
D. The limited liability company is
				responsible for PIN usage and security. The Department of State will not be
				responsible for unauthorized usage of the PIN or changes made to the limited
				liability company's business record as a result of an unauthorized user
				entering the correct PIN. The department reserves the right to cancel the SBF
				service, change the PIN, remove an SBF enrollee, change the SBF service terms
				and conditions, or act to prevent or prosecute fraudulent activity at any
				time.
E. An enrollment does not
				expire; however, it can be cancelled by the enrollee, by another authorized
				applicant, or by the Department of State. Enrollments are non-transferrable. A
				new SBF enrollment application must be completed to reinstate a cancelled
				enrollment or to change the SBF enrollment to a different geauxBIZ user. Once
				the enrollment application is approved by the department, the department will
				provide the limited liability company with a personal identification number
				(PIN) that will be unique to the limited liability company. The limited
				liability company can give the PIN to any person filing amendments on the
				limited liability company's behalf.
AUTHORITY NOTE:
				  Promulgated in accordance with
				  R.S.
				  49:222 and
				  R.S.
				  36:742.