reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-300 - PROJECT INITIATION › Section 12-3-20-300.6 - OWNER/PROFESSIONAL RELATIONSHIP

Current through June 25, 2024
All Contracts for Professional services exist between the
					 Bureau and the Professional. Any
Standard Form of Agreement Between the
					 Owner and the Professional
(Percentage, Roofing, Asbestos, Etc.)
					 details the obligations and responsibilities of each party. [See
Contracts
.] From the beginning of a Project, the Professional will
					 be directly responsible to the Bureau who is the Owner.
Copies of all Drawings, Project Manuals, reports and other
					 materials relating to the Project prepared by the Professional will be
					 transmitted directly to the Bureau and copies simultaneously submitted to the
					 Using Agency. Any comments the Using Agency may have regarding the documents
					 should be forwarded to the Bureau in writing as soon as the Documents have been
					 reviewed by the Using Agency staff.
The Bureau will communicate all approvals, rejections,
					 change requirements and other similar information to the Professional in
					 writing. Necessary information will be coordinated by the Bureau with the Using
					 Agency and other related parties.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-300 - PROJECT INITIATION › Section 12-3-20-300.8 - BUREAU'S ACCOUNTABILITY

Current through June 25, 2024
Since appropriation of funds is made directly to the Bureau
					 of Building, Grounds and Real Property Management, the Bureau is solely
					 accountable for the management of these funds and will do so to the best of its
					 ability without error. Therefore, the Bureau assumes the responsibility of
					 Owner in all contractual matters regarding the hiring and administration of
					 Professional services using these appropriated funds.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-300 - PROJECT INITIATION › Section 12-3-20-300.9 - PROFESSIONAL'S RESPONSIBILITY

Current through June 25, 2024
The Professional is responsible for development of the
					 preliminary Construction Documents within the funds available and working with
					 the Bureau to adjust the Project if the program requirements cannot be met. The
					 Professional will communicate directly with the Bureau in all matters of scope,
					 budget, testing and time.
The Bureau will not assume financial responsibility for any
					 modifications or compensations to the Professional or Using Agency for delays,
					 costs, or damages incurred as a result of actions taken by the Professional at
					 the request of the Using Agency without the Bureau's approval. All Documents
					 prepared by the Professional will bear the seal of the responsible Architect or
					 Engineer.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-300 - PROJECT INITIATION › Section 12-3-20-300.10 - USING AGENCY'S RESPONSIBILITY

Current through June 25, 2024
The Using Agency must provide information regarding
					 programming, surveys, drawings of existing facilities, asbestos data, furniture
					 and equipment requirements, and any other pertinent documents necessary to
					 successfully and expeditiously plan the Project.
The Using Agency may not authorize, or request, any work to
					 be performed by the Professional which would expand, reduce, divide, or
					 otherwise modify the scope, budget, or time schedule. If such changes are
					 desired, these should be addressed in writing to the Bureau Staff. After
					 investigation, the Bureau Staff will convey the modification decisions to the
					 Professional and so notify the Using Agency.
When the Using Agency has been approved by the Bureau for
in house
design, the relationship of the designer to the
					 Bureau is the same as outlined above for a Professional with whom the Bureau
					 has contracted directly.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-300 - PROJECT INITIATION › Section 12-3-20-300.11 - CHANGES

Current through June 25, 2024
No changes in the Project's approved scope, budget, or
					 program will be permitted unless written justification by the Using Agency, or
					 the Professional, has been submitted to the Bureau. The Using Agency and
					 Professional will be notified by the Bureau in writing if the proposed changes
					 are approved. No action should be taken by the Professional until the Bureau's
					 approval has been received.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-400 - CODES AND POLICIES › Section 12-3-20-400.2 - PERMITS & LOCAL AUTHORITIES

Current through June 25, 2024
Local building permits are not required. Local authorities
					 have no jurisdiction over state-owned projects except where they have been
					 specifically authorized to act on behalf of the State (i.e., local fire
					 marshals and health officials). [
Mississippi Supreme Court
opinion,
City of Jackson v. Mississippi State Building Commission
					 et al
, 350 So.2d 63 (1977)]
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-400 - CODES AND POLICIES › ROOFING POLICY › Section 12-3-20-400.3 - THE POLICY

Current through June 25, 2024
In an attempt to alleviate various problems regarding
						low-sloping roofs and to standardize plans and specifications, the Bureau as
						the Owner has set forth the following policy for roofing new and existing
						buildings. The following guidelines delineate the Bureau's Roofing Policy and
						related forms.
Roof Policy Elements
* Roof Requirements
* Roof Guarantee
* Roof Slopes
* Roof Substrate
* Roof Insulation
* Roof Top Equipment
* Flashings
* Roof Planning and Surveying
* Roofing Asbestos Testing
* Roofing Bid Documents
* Quality Assurance
* Prebid Roofing Conference
* Preroofing Conference
* Roof Inspection
* Roof Bond
A.
ROOF REQUIREMENTS
1. The
					 following three (3) types of roofing systems are approved. Any other type of
					 roof system must have written approval from the Owner:
a. A four-ply fiberglass and bitumen
					 hot-mopped applied built-up roofing system.
b. A modified bitumen roofing system shall be
					 hot-mopped applied.
c. A single-ply
					 polymeric roofing system including EPDM (ethylene propylene diene monomer); SPE
					 (chlorosulfonated polyethylene); and CPA (copolymer alloy) can be loose laid,
					 adhered or mechanically attached.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-400 - CODES AND POLICIES › ASBESTOS ABATEMENT POLICY › Section 12-3-20-400.4 - THE POLICY

Current through June 25, 2024
(amended April 2009 Scruggs to AG)
THE POLICY
Where Asbestos Containing Materials [ACM] must be
						removed, the following guidelines and procedures have been developed to manage
						this process:
ACM Guidelines
* Asbestos Certification
* Schedule
* Asbestos Abatement Phases
* Inspection/Sampling Testing Phase
* Abatement Document Phase
* Bidding Phase
* Abatement Phase
* Professional Consulting Services
A.
ASBESTOS CERTIFICATION
1. The
					 Professional is to secure the services of asbestos specialist(s) who possesses
					 current
Project Designer
and/or
Project
					 Inspector
certificate(s) issued by the Mississippi Department of
					 Environmental Quality's Office of Pollution Control.
2. A copy of each Certificate will be
					 attached to a comprehensive report submitted by the Professional to the Owner
					 defining the ACM present, its type, location and approximate quantity. 3. If
					 the Professional has an asbestos specialist on staff who possesses proper
					 certification, the asbestos testing can be performed
in
					 house
.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-400 - CODES AND POLICIES › TESTING POLICY › Section 12-3-20-400.5 - THE POLICY

Current through June 25, 2024
* Survey/Investigation/Testing
* Testing Process
A.
SURVEY/INVESTIGATION/TESTING
1.
					 The following list of services may be secured in order to prepare the design
					 and Construction Documents:
a. Soil
					 investigation
b. Foundation
					 reports
c. Topographic
					 information
d. Subsurface
					 conditions
e. Land Survey
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-400 - CODES AND POLICIES › REIMBURSEMENT POLICY › Section 12-3-20-400.7 - REIMBURSEMENT TO A USING AGENCY

Current through June 25, 2024
When a Using Agency serves as the Professional or the
						Contractor on an
in house
Project, reimbursements may be made
						for, but not limited to, the following:
1. Materials (Construction, only)
2. Furniture
3. Equipment
4. Labor (Non-Agency Personnel)
The Bureau will not reimburse Using Agencies for, but not
						limited to, the following:
1.
					 Expendable items
2.
					 Commodities
3. Restocking of
					 materials and equipment in the Using Agency's warehouse
4. Labor regularly employed by the Using
					 Agency (especially, staff, faculty and maintenance employees)
5. Vehicular expenses
6. Travel expenses
7. Tools
The Bureau reserves the right to review each request for
						reimbursement and approve or reject any portion or all of the request. Each
						request must be submitted separately on the
Standard Reimbursement
						Form
[See
Appendix 400
.] with supporting data attached.
						Submissions should include one (1) original and one (1) copy. Omission of the
						original or any of the copies will result in rejection of the request. Failure
						to complete the form will result in the return of the form.
(modified Jan 2015 orig & 4 to orig & 1
						copy)
The Using Agencies should request reimbursement(s) in
						increments larger than $1,000.00.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-400 - CODES AND POLICIES › REIMBURSEMENT POLICY › Section 12-3-20-400.8 - REIMBURSEMENT TO A PROFESSIONAL

Current through June 25, 2024
During the course of a Project, the Professional shall
						reimburse for expenses outlined in the
Standard Form of Agreement
						Between the Owner and the Professional
. These reimbursements may be
						made for, but not limited to: topographical information; subsurface conditions;
						asbestos and/or hazardous material inspection/sampling testing; printing
						Contract Documents; renderings and/or models; permanent reproducible
						transparencies; final independent air clearance tests. A separate invoice on
						each item shall be submitted when requesting reimbursement(s). The Professional
						shall not be reimbursed for any travel or living expense incurred personally,
						by Associates and/or Consultants. In addition, all requests for reimbursement
						must be received with or prior to the final request for
						payment.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-400 - CODES AND POLICIES › PROFESSIONAL CONTRACT REVIEW and APPROVAL PROCEDURES › Section 12-3-20-400.9 - THE PROCEDURES

Current through June 25, 2024
(modified August 2016)
In 1994, the Legislature authorized the Department of
						Finance and Administration through the Bureau of Building, Grounds and Real
						Property Management to review and preapprove all architectural or engineering
						service contracts entered into by any state entity (agency, institution,
						commission, or board) to defray the costs of construction or renovation
						projects for which services are to be obtained. (Code 31-11-3(7))
Exceptions are:
1.
Institutions of Higher
					 Learning
: Any projects funded from self-generated funds.
a. However, DFA should have the authority to
					 obtain annual information on all building, construction and renovation projects
					 including duties, responsibilities and costs of any architect or engineer hired
					 by IHL.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-400 - CODES AND POLICIES › INFORMATION SYSTEMS POLICY › Section 12-3-20-400.10 - THE POLICY

Current through June 25, 2024
(added 1/25/01)
In an attempt to standardize and coordinate the
						responsibility for communication systems to serve State-owned facilities, the
						Bureau of Building, Grounds and Real Property Management (B0B), as the Owner,
						has set forth the following policy for site and building communication systems.
						The following guidelines delineate the Bureau's Information Systems Policy and
						related forms.
Information Systems Policy
									 Elements
* Information Technology Service (ITS)
* Long Range Plan
* Project Initiation
* Planning/Construction/Inspection
									 Options
* Construction Coordination
* Fees
* Total Project Budget
* Change Orders
* Forms/Samples
A.
ABBREVIATIONS
BOB
Bureau of Building, Grounds
						and Real Property Management
UA
Using Agency
ITS
Information Technology
						Service
SAF
Standard Approval Form - Bureau of
						Building, Grounds and Real Property Management
PPRB
Public Procurement Review
						Board
GS
General Services
1.
INFORMATION TECHNOLOGY
					 SERVICE (ITS)
1. ITS is
					 the State Agency established by law responsible for the design and construction
					 of communication systems including telephone and data systems in State-owned
					 facilities. ITS has produced a Procurement Handbook which is available on the
					 internet at
www.its.state.ms.us
for
					 the use and information of the various Using Agencies (UA).
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-400 - CODES AND POLICIES › SUSTAINABILITY › Section 12-3-20-400.11 - SUSTAINABILITY POLICY

Current through June 25, 2024
(added 7/18/08; modified Jan 2015 & .C &
						.D)
Sustainable design seeks to reduce negative impacts on
						the environment and optimize use of non-renewable resources. In order to
						optimize site potential, conserve water, minimize energy consumption, promote
						use of local and environmentally preferable products, the Bureau has set forth
						the following policy for sustainable design for state-funded buildings
						throughout the state, in accordance with Code Section
						31-11-35.
A.
SITE ISSUES
1. Development of inappropriate sites shall
					 be avoided where possible.
2.
					 Repair and renovation of existing facilities and/or expansion/redevelopment of
					 currently developed sites shall be given preference to development of virgin
					 sites.
3. Development of sites
					 shall be executed with the goal of maximizing open and/or vegetative space and
					 minimizing heat islands.
(a) Solar Reflectance
					 Index for paving and roofing materials shall be a consideration for product
					 selection.
(b) Inclusion of trees
					 in parking lot designs which will provide shade within five (5) years of
					 occupancy shall be a consideration.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › Section 12-3-20-500.1 - PREPLANNING PHASES

Current through June 25, 2024
Each funded Project goes through a planning process
					 delineated by the Bureau and stipulated in the Professional's contract as basic
					 services.
The following guidelines have been developed to achieve the
					 preplanning process.
Preplanning Phases
* Program
* Schematic Design
* Legislative Submittal Data
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › Section 12-3-20-500.2 - CONSULTANTS

Current through June 25, 2024
At the onset of the preplanning process, the Professional
					 and/or Using Agency may request the services of special Consultants who have
					 expertise in particular fields needed for the Project. Requests for Consultants
					 must be made in writing by the Professional and will include the scope of work
					 and the costs for the consulting service(s) if the service(s) is an additional
					 cost to the Bureau beyond that of basic services.
If a Consultant is retained, the Professional will pay any
					 portion of the Consultant's fee that is considered part of basic services and
					 the Consultants will be listed in the Professional's contract with the Bureau
					 and recorded across the Bureau's
Standard Approval Form - Record of
					 Action
. Any change in Consultant status, will need written approval
					 from the Bureau.
In some instances, the Consultant's fee, or a portion
					 thereof, will be considered as an additional fee or service. The Professional
					 will then be reimbursed separately for the Consultant's services. In this
					 instance, the Professional will provide the Bureau a copy of the Consultant's
					 proposal clearly stating the scope, schedule of services, and cost of these
					 special services.
Consulting Services
* Costs which are a part of basic services
* Costs which are in excess of basic
								  services
* Travel related expenses
The Bureau will not approve travel costs as an unknown,
					 open-ended reimbursement, but will require an agreed amount supported by the
					 estimated number of visits which includes time and reasonable costs associated
					 with each visit. Special Consultants are, but not limited to
Program,
					 Structural, Mechanical, Electrical, Asbestos, Furniture and Equipment,
					 Theatrical, Acoustical, Cost Estimate, Kitchen and
					 Landscape.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › Section 12-3-20-500.3 - SCHEDULE/TIME

Current through June 25, 2024
The Professional shall perform the required services as
					 expeditiously, skillfully and consistently as possible in order to have the
					 Work progress in a timely manner. A
Schedule of Performance
may be established in one of the following manners:
1. Upon execution of the
Standard
				  Form of Agreement Between the Owner and the Professional
, the
				  Professional will submit to the Bureau Staff for approval a
Schedule of
				  Performance
which include time allowances for review and approval of
				  submissions by the Bureau and the Using Agency. When the
Schedule
has been approved, it will not - except for
				  reasonable cause - be exceeded or changed by the Professional unless approved
				  by the Bureau.
2. The Professional
				  may be required to submit a
Schedule of Performance
during the
				  interview process, or prior to the execution of the
Agreement Between
				  the Owner and the Professional
. In this instance, the
Schedule
- upon approval - will become a part of the
Agreement
and may not be exceeded or changed unless approved by the Bureau.
An example of the Professional's
Schedule of
					 Performance
as noted in Paragraph 2.2 of the
Agreement Between
					 the Owner and the Professional
is as follows:
.1 Professional services beginning date:
(Date)
.2 Program Phase:
Number
								(XX)
days
.3 Schematic Phase:
Number
								(XX)
days
.4 Design Development Phase:
Number (XX)
days
.5 Construction Document Phase:
Number (XX)
days
.6 Total planning:
Number
								(XX)
days
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › Section 12-3-20-500.4 - SURVEYS/BORINGS/TESTS

Current through June 25, 2024
Following the procedures for surveys/borings/tests outlined
					 in Section 400, Professional will be responsible for obtaining all surveys,
					 subsurface reports, miscellaneous tests, engineering data and any other
					 information necessary to develop planning of the Work. The Professional will
					 obtain this information from competent laboratories, licensed engineers and
					 surveyors selected by and responsible to the Professional. The Bureau will
					 approve the cost and selection prior to the work being
					 ordered.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › PROGRAM PHASE › Section 12-3-20-500.5 - THE PROGRAM

Current through June 25, 2024
(amended 500.5.7 07/15/08 SOS by adding 400.11)
From time to time, it is necessary to prepare a written
						Program of the Using Agency's needs prior to the actual planning process. When
						a Program is required, it will be so stated in the
Standard Form of
						Agreement Between the Owner and the Professional
. The Program phase
						must have written approval by the Bureau before proceeding with the Schematic
						Design Phase.
Initially, the Professional will meet with the Bureau
						Staff to ascertain general requirements for the Project and will meet with the
						Using Agency and Bureau Staff to define the Scope, the functional and
						departmental objectives, relationship of Project to other structures and
						facilities, and the criteria for site selection.
The Professional will advise the Bureau as to the
						Project's projected cost and time requirements. The Professional will prepare
						and submit to the Bureau ten (10) copies of a comprehensive written Program
						which including the following minimum elements:
Minimum Elements
* Goal
* Site
* Space
* People
* Equipment
* Alterations
* Energy
* Existing Facilities
* Concept
* Budget
1.
Goal
: Design objectives, limitations, and criteria
2.
Site
: Site requirements and
					 analysis including location, boundaries, topography, subsurface, vegetation,
					 utilities, climate, flooding, traffic, noise, and adjacent buildings
3.
Space
: Space requirements and
					 relations including narrative description by area (square footage
					 recommendations)
4.
People
: Number and functional responsibility of
					 personnel
5.
Equipment
: Special equipment and systems
6.
Alterations
: Flexibility and
					 ability to expand
7.
Energy
: Energy and sustainability considerations
					 (400.11)
8.
Existing
:
					 Analysis of existing facilities
9.
Concept
: Summary of Project concept, scope and goal
10.
Budget
: Total Project Budget
The Using Agency will be responsible for preparing a
						Program of furniture and equipment requirements and estimated costs. The
						Professional and Bureau Staff will assist the Using Agency, if needed.
After the Using Agency and Professional have received
						written notification that the Program has been approved, the Professional will
						proceed with the Schematic Design Phase.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › PROGRAM PHASE › Section 12-3-20-500.6 - PROGRAM EXAMPLE

Current through June 25, 2024
The following is an excellent example of various phases
						included in a Program phase:
1.0
					 DOCUMENT PLANNING SITUATION, PROJECT OBJECTIVES, LOCATION AND SCOPE
1.1 Describe conditions leading to need for
					 this two-phase capital renovation project; document existing facilities
					 andproject sites, in terms of space available and condition.
1.2 Outline project purpose, design
					 objectives, and proposed occupants. Provide overview of affected
					 administrativefunctions.
1.3 Define
					 project scope inclusive of size (e.g. renovation area, additional floor area,
					 etc.) and anticipated design, construction and occupancy schedule.
1.4 Defined required interim use of other
					 facilities during the primary renovation.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.7 - SCOPE DEFINITION

Current through June 25, 2024
If the Professional has not been provided with a Program
						(as described in Section 400), or one has not been developed, the Professional
						will prepare and submit to the Bureau four (4) copies of a comprehensive
						written document detailing the Project's Scope which includes the following
						minimum elements:
1. General: General
					 statement of work to be accomplished
2. Goal: Design objectives, limitations, and
					 criteria
3. Space: Space
					 requirements and relations including narrative description by area (square
					 footage recommendations)
4. People:
					 Number and functional responsibility of personnel
5. Equipment: Special equipment and
					 systems
6. Concept: Summary of
					 Project concept, scope and goal
7.
					 Budget: Total Project Budget
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.8 - THE SCHEMATIC DESIGN

Current through June 25, 2024
The Schematic Design Documents generated by the
						Professional consist of a written report as well as preliminary drawings. The
						following paragraphs outline general requirements for the Schematic Design
						phase and the submissions of required data.
Although the Schematic Design phase is general
									 and non-specific in nature by comparison to other planning phases, importance
									 should be given to detail and direction from the very beginning in order to
									 utilize time and expend funds wisely.
Schematic Design Phase
* Program or Scope Definition
* Site Analysis
* Design Concept
* Conceptual Drawings
These phases will be discussed and enumerated
									 individually over the next several pages.
* Visual Studies
* Design Concept Al
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.9 - SITE ANALYSIS

Current through June 25, 2024
The Professional will develop and provide for the
						Bureau's review, an analysis of the Project site describing the following
						basics.
A rough sketch of the site showing the observations of
						site conditions and environment affecting the Project will be developed. A
						local land use map, a city or county planning map, or a United States
						Geological Survey map, together with the survey, will be utilized to prepare
						the site analysis sketch.
The general topographic survey information such as
						grades, walks, roads, water features, structures, tree masses, major utility
						lines, property lines,
set back
requirements or other
						restrictions will be shown on the site analysis sketch.
. Significant features of physical
* Characteristics of the site
* Climate
* Topography
* Soils and their conditions
* Ecology
* Utilities
* Circulation, views and noise
* Existing structures
* Statement of the above factors on the
The site analysis sketch may be drawn directly on a print
						of the survey if it is inclusive enough to show the character of the site and
						the immediate surroundings which affect the Project. If site conditions outside
						the survey are required to adequately present the information, an additional
						sketch or overlay will be prepared.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.10 - DESIGN CONCEPT

Current through June 25, 2024
The site analysis, rough sketches and a brief written
						description of the design concept will be developed (plans and elevations), as
						well as photographs (snapshots) of the area contiguous to the site. The
						sketches may be freehand, but must show enough information to illustrate the
						architectural character of the proposed Project with emphasis on the following
						characteristics: unity and harmony with the surrounding area and buildings,
						style of architecture, proportions, exterior facing materials, local zoning
						requirements, if any, and structural concept of the building.
In general terms, Schematic Design Documents are
						comprised of single-line drawings translating the space requirements and
						program requirements into plans, elevations and sections. During this planning
						phase, the Professional will be furnished topographic and site boundary
						information on which the proposed building is to be erected, or he will obtain
						the survey on a reimbursable basis. The Professional will also furnish a cost
						estimate to remove Hazardous Containing Materials (HCM). Extensive
						investigation and testing for HCM are not required during the Schematic
						Document phase. The Professional will comply with those codes set forth in this
						Manual. [See Section 400.]
After the site analysis/design concept has been approved,
						the Professional will proceed to complete the Schematic Design submission
						according to the approved schedule of time and instructions issued by the
						Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.11 - CONCEPTUAL DRAWINGS

Current through June 25, 2024
The Professional will develop and provide for the
						Bureau's review Conceptual Drawings of alternative approaches for translating
						the Program requirements into conceptual design solutions.
Conceptual Drawings
* Functional relationships within the
									 Program
* Consideration of relationships to master
									 plans and environment
* Consideration of land use
* Traffic, parking, transportation
* Utilities
* Organization of major building
									 functions
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.12 - VISUAL STUDIES

Current through June 25, 2024
The Professional will prepare and provide for the Bureau
						visual studies related to the concepts listed in the paragraph above including,
						but not limited to:
* Massing studies in model and/or diagrammatic
									 form
* Sketches of design concept showing
									 elevations/exterior appearances
* Other sketches or visual studies necessary
									 for evaluation of alternative concepts
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.14 - SCALE OF DIMENSIONS

Current through June 25, 2024
The site plan will be a scale of 1"=30' to 1"=50'. Other
						Schematic drawings will be drawn to 1/8", 1/16" or 1/32" scale and will be
						noted under the title of each sheet of drawing. The dimensions will be
						approximately correct but not necessarily final. The preferred sheet size is
						24" x 36", including borders.
When reducing the original drawings to half-scale, all
						dimensions and notes will be a minimum of 3/16" or 1/8" in height, or larger in
						order to permit reduction.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.15 - DESCRIPTION OF BUILDING

Current through June 25, 2024
The Professional will prepare and submit to the Bureau a
						description of building systems and give design criteria for major elements of
						the basic building systems:
Criteria for Major Elements
* Structure
* Foundations
* Floor grade and systems
* Roof
* Exterior/interior walls/partitions
* Interior finishes
* Sight lines
* Stairs and Elevators
* Specialty Items
* Mechanical Systems
* Built-in Equipment
* Site Construction
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.16 - PROJECT BUDGET

Current through June 25, 2024
The Professional will provide in writing a final Total
						Project Budget which includes all anticipated expenses. The Bureau may
						authorize the Professional to obtain independent estimated cost on a
						reimbursable basis, or the Bureau may pay the estimating firm directly.
						Estimates will be based on adjusted square foot or cubic foot cost of similar
						construction in the area of the Project or on a system cost study of the
						Project. Cost estimates will contain escalation factors in six (6) month
						increments for the subsequent two (2) years.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.17 - SCHEMATIC DESIGN SUBMISSION

Current through June 25, 2024
The Professional will prepare and submit to the Bureau
						two (2) sets of Schematic Documents, an Estimated Total Project Budget
						reflecting the cost estimate based on proposed square footage and/or volume
						unit costs, furniture and equipment, fees and contingency.
The Professional will also forward copies of the
						Schematic Documents to the Using Agency and its Governing Board for review. If
						the Using Agency or Governing Board has any comments regarding the documents,
						these comments should be forwarded to the Bureau through written
						correspondence.
The Using Agency, Governing Board and Review by Others
						(where applicable) will approve each design phase and notify the Bureau in
						writing of such approval. Upon approval of the Schematic Design phase by the
						Bureau, the Professional will be notified in writing to proceed with the Design
						Development phase.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-500 - PREPLANNING PROCEDURES › SCHEMATIC DESIGN PHASE › Section 12-3-20-500.18 - SUBMISSION TO THE LEGISLATURE

Current through June 25, 2024
If the planning of this Project was mandated by the
						Legislature, after final approval, the Professional will provide the Bureau
						with ten (10) sets of the complete preplanning documents for submission to the
						Legislature. The sets will include, but not be limited to, the
						following:
1. Visual Presentation: A
					 colored print of the prospective is preferred; however, if one was not
					 prepared, an elevation or building sketch conveying the facility's design and
					 character will be necessary.
2.
					 Program: A copy of an executive summary, or the entire Program
					 document.
3. Drawings: Half scale
					 set of all drawings.
4. Cost
					 Estimate: Cost estimate prepared in a format required by the
					 Bureau.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-600 - PLANNING PROCEDURES › Section 12-3-20-600.1 - PLANNING PHASES

Current through June 25, 2024
Each funded Project goes through a planning process
					 delineated by the Bureau and stipulated in the Professional's Contract as basic
					 services.
The following guidelines have been developed to achieve the
					 planning process.
* Program Phase
* Schematic Design Phase
* Design Development Phase
* Construction Document Phase
* Bidding Phase
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-600 - PLANNING PROCEDURES › Section 12-3-20-600.2 - CONSULTANTS

Current through June 25, 2024
At the onset of the planning process, the Professional
					 and/or Using Agency may request the services of special Consultants who have
					 expertise in particular fields needed for the Project. Requests for Consultants
					 must be made in writing by the Professional and will include the scope of work
					 and the costs for the consulting service(s) if the service(s) is an additional
					 cost to the Bureau beyond that of basic services.
If a Consultant is retained, the Professional will pay any
					 portion of the Consultant's fee that is considered part of basic services and
					 the Consultants will be listed in the Professional's contract with the Bureau
					 and recorded across the Bureau's
Standard Approval Form - Record of
					 Action
. Any change in Consultant status, will need written approval
					 from the Bureau.
In some instances, the Consultant's fee, or a portion
					 thereof, will be considered as an additional fee or service and the
					 Professional will then be reimbursed separately for these services. In this
					 instance, the Professional will provide the Bureau a copy of the Consultant's
					 proposal clearly stating the scope, schedule of services, and cost of these
					 special services.
* Costs which are a part of basic services
* Costs which are in excess of basic
								  services
* Travel related expenses
The Bureau will not approve travel costs as an unknown,
					 open-ended reimbursement, but will require an agreed amount supported by the
					 estimated number of visits which includes time and reasonable costs associated
					 with each visit. Special Consultants are, but not limited to
Program,
					 Structural, Mechanical Electrical, Asbestos, Furniture and Equipment,
					 Theatrical, Acoustical, Cost Estimate, Kitchen,
					 Landscape
.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-600 - PLANNING PROCEDURES › Section 12-3-20-600.3 - SCHEDULE/TIME

Current through June 25, 2024
The Professional needs to perform the required services as
					 expeditiously, skillfully and consistently as possible in order to have the
					 Work progress in a timely manner. A
Schedule of Performance
may be established in one of the following manners:
1. Upon execution of the
Standard
				  Form of Agreement Between the Owner and the Professional
, the
				  Professional may submit to the Bureau Staff for approval a
Schedule of
				  Performance
which will include time allowances for review and approval
				  of submissions by the Bureau and the Using Agency. When the
Schedule
has been approved, it will not - except for reasonable cause - be
				  exceeded or changed by the Professional unless approved by the
				  Bureau.
2. The Professional may be
				  required to submit a
Schedule of Performance
during the
				  interview process, or prior to the execution of the
Standard Form of
				  Agreement Between the Owner and the Professional
. In this instance,
				  the
Schedule
- upon approval - will become a part of the
Agreement
and may not be exceeded or changed unless approved
				  by the Bureau.
An example of the Professional's
Schedule of
					 Performance
as noted in Paragraph 2.2 of the
Standard Form of
					 Agreement Between the Owner and the Professional
is as follows:
.1 Professional services beginning date:
								  .................... (Date) ........
.2 Program Phase: .......... Number (XX)
								  ............ days
.3 Schematic Phase: .......... Number (XX)
								  ........ days
.4 Design Development Phase: ............. Number
								  (XX) ............ days
.5 Construction Document Phase: .............
								  Number (XX) ........ days
.6 Total planning: ........... Number (XX)
								  ............ days
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-600 - PLANNING PROCEDURES › Section 12-3-20-600.4 - SURVEYS/BORINGS/TESTS

Current through June 25, 2024
Following the procedures for surveys/borings/tests outlined
					 in this Manual [See
Section 400
.], the Professional will be
					 responsible for obtaining all surveys, subsurface reports, miscellaneous tests,
					 engineering data and any other information necessary to develop planning of the
					 Work. The Professional will obtain this information from competent
					 laboratories, licensed engineers and surveyors selected by and responsible to
					 the Professional. The Bureau will approve the cost and selection prior to the
					 work being ordered.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-600 - PLANNING PROCEDURES › PROGRAM PHASE › Section 12-3-20-600.5 - THE PROGRAM

Current through June 25, 2024
From time to time, it is necessary to prepare a written
						Program of the Using Agency's needs prior to the planning process. When a
						Program is required, it will be so stated in the
Agreement Between the
						Owner and the Professional
. The Program phase must have written
						approval by the Bureau before proceeding with the Schematic Design
						Phase.
Initially, the Professional will meet with the Bureau
						Staff to ascertain general requirements for the Project and will meet later
						with the Using Agency and Bureau Staff to define the Scope, the functional and
						departmental objectives, relationship of Project to other structures and
						facilities, and criteria for site selection.
The Professional will advise the Bureau as to the
						Project's projected cost and time requirements. The Professional will prepare
						and submit to the Bureau ten (10) copies of a comprehensive written Program
						including the following minimum elements:
Minimum Elements
* Goal
* Site
* Space
* People
* Equipment
* Alterations
* Energy
* Existing Facilities
* Concept
* Budget
1.
Goal
: Design objectives, limitations, and criteria
2.
Site
: Site requirements and
					 analysis including location, boundaries, topography, subsurface, vegetation,
					 utilities, climate, flooding, traffic, noise, and adjacent buildings
3.
Space
: Space requirements and
					 relations including narrative description by area (square footage
					 recommendations)
4.
People
: Number and functional responsibility of
					 personnel
5.
Equipment
: Special equipment and systems
6.
Alterations
: Flexibility and
					 ability to expand
7.
Energy
: Energy and sustainability considerations
					 (400.11)
8.
Existing
:
					 Analysis of existing facilities
9.
Concept
: Summary of Project concept, scope and goal
10.
Budget
: Total Project Budget
The Using Agency will be responsible for preparing a
						Program of furniture and equipment requirements and estimated costs following
						the procedures outlined in
Section 800
. The Professional and
						Bureau Staff will assist the Using Agency, if needed.
After the Using Agency and Professional have received
						written notification that the Program has been approved, the Professional will
						proceed with the Schematic Design Phase.
Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 20 - Mississippi Air Service Growth Program (MASGP) › Sec2 12-3-20-600 - PLANNING PROCEDURES › PROGRAM PHASE › Section 12-3-20-600.6 - PROGRAM EXAMPLE

Current through June 25, 2024
The following page gives an excellent
example
of various aspects included in a Program phase:
1.0
DOCUMENT PLANNING SITUATION,
					 PROJECT OBJECTIVES, LOCATION AND SCOPE
1.1 Describe conditions leading to need for
					 this two-phase capital renovation project; document existing facilities and
					 project sites, in terms of space available and condition.
1.2 Outline project purpose, design
					 objectives, and proposed occupants. Provide overview of affected administrative
					 functions.
1.3 Define project scope
					 inclusive of size (e.g. renovation area, additional floor area, etc.) and
					 anticipated design, construction and occupancy schedule.
1.4 Defined required interim use of other
					 facilities during the primary renovation.