Mississippi Administrative Code › Title 6 - Economic Development › Part 401 - PEARL RIVER BASIN DEVELOPMENT DISTRICT › Chapter 1 - REGULATIONS › Rule 6-401-1.8 - OPEN MEETINGS

Current through June 25, 2024
All official meetings of the District shall be open to the
				  public at all times unless declared an executive session as provided in Section
				  25-41-7.
(a)
Official
				Meetings
. The regular meetings and additional regular meetings as
				described in Article V, Sections 1 and 2 respectively, of the District bylaws
				found in RULE 1.3 herein, are the official meetings of the District.
(b)
Location and Time of Official
				Meetings
. Official meetings shall be held at the District
				administrative offices located at 2304 Riverside Drive, Jackson, Mississippi at
				the times designated in the bylaws, unless such times and locations are
				redesignated by the President, or in his absence, the Vice President, in
				accordance with the terms of Article V, Section 1 of the District
				bylaws.
(c)
Minutes
. Minutes of all official District meetings,
				whether in open or executive session shall be kept by the duly elected
				Secretary, and in his absence the Assistant Secretary. Such minutes shall
				contain, at a minimum, the following information: the District Board Members
				present and absent, the date, time and place of the meeting, an accurate
				recording of any final actions taken at such meeting, a record by individual
				Member of the Board of Directors, of any votes taken, and any other information
				that the District desires to be reflected in the minutes.
The Secretary shall record the minutes within a reasonable
				  time, not to exceed thirty (30) days after recess or adjournment of a meeting.
				  Those minutes or other District records not approved by the Board shall be
				  marked "Unapproved." Such minutes shall be open to public inspection, copy or
				  reproduction, as follows:
(1) All
				requests to examine, review or to obtain copies of public records of the Pearl
				River Basin Development District shall be made in writing to the Executive Vice
				President of the District.
(2)
				Public records of the District will be made available at District offices
				during normal business hours within five (5) working days of the receipt of the
				written request, unless written notice from the Executive Vice President is
				provided within (5) working days to the person or persons making the request,
				stating the reason or reasons why such request should not be granted.
(3) Members of the District staff may be
				allowed to monitor any review or examination of public records of the District.
				The District shall be reimbursed at its normal rate in the event a staff member
				spends more than one (1) working day monitoring or assisting in the review of
				any public records of the District.
(4) In the event a person desires copies of
				any public records of the District, copies may be obtained at the rate of $.30
				per page which copies shall be made at the District offices by a member of the
				District staff. If copies are available and in stock, such copies may be
				obtained at the rate of $.10 per page. If copies must be made by District
				staff, the staff is granted up to five (5) working days to obtain and deliver
				such copies to the person or persons making the request. All postage shall be
				paid by the person or persons making the request.