Louisiana Administrative Code › Title 73 - WEIGHTS, MEASURES AND STANDARDS › Part I - Weights and Standards › Chapter 1 - Policy and Procedures for Weight Enforcement Field Personnel › Section I-101 - General Procedures

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Accounting Procedures
1. Payrolls. Payrolls
				shall be filled out by the field supervisor, signed by each employee, certified
				by the supervisor's signature, and sent to headquarters.
2. Expense Accounts. Expense accounts shall
				be filled out and signed by the person submitting the claim for reimbursement
				of official expenditures. Any receipt required for expenditures claimed must be
				transmitted also. Expense accounts will be checked for accuracy by the
				headquarters office and signed by the section head.
3. Violation Tickets
a. All violation tickets shall be accounted
				for. Books of tickets and violation ticket book receipt cards will be sent to
				each field supervisor from headquarters. Upon issuing a violation ticket book
				to an officer, the supervisor shall sign and have the officer sign the
				corresponding receipt card and return the card to headquarters. None other than
				the officer to whom the book is issued shall write in a violation ticket book.
				In the event that a ticket is lost or spoiled, the proper form shall be filled
				out, as outlined in Part IX, Forms. These forms shall be signed by both the
				officer and the supervisor.
b.
				Distribution of Violation Tickets
i. Original
				shall be given to the driver.
ii.
				Pink and yellow copies shall be mailed to the enforcement and truck permits
				administrator daily.
iii. Fourth
				copy shall be kept on file at the unit.
4. Driver's License Receipt Forms
a. All driver's license receipt forms shall
				be accounted for. Only one book of driver's license receipt forms shall be in
				use at a unit at a time (except for double installations where conditions make
				it necessary for each installation to have a book). The unit supervisor shall
				sign the receipt for driver's license receipt book cards and return them to
				headquarters. The shift supervisor shall see that the driver's license receipts
				are issued consecutively.
b.
				Distribution of Driver's License Receipt Form
i. Original shall be given to the
				driver.
ii. Second copy shall be
				given to the driver with instructions to take it to Department of
				Transportation and Development (DOTD) headquarters in Baton Rouge within 30
				days, or mail within 14 days, with the payment, to secure the return of the
				license.
iii. Third or fourth
				copies shall be mailed to the headquarters office, with the confiscated
				license, daily.
5. Control Permit Forms. All control permit
				forms issued at a unit shall be noted on the register of C-Forms, noting the
				form numbers and disposition.
6.
				Temporary 48-Hour Permits. All temporary 48-hour permits shall be accounted
				for. Upon receipt of a supply of these permits from headquarters, the unit
				supervisor shall check to make sure all permits in the numerical sequence are
				there. If any permit is missing, the unit supervisor shall fill out a missing
				temporary 48-hour permit form and return it to headquarters. The unit
				supervisor shall sign and return to headquarters the receipt for temporary
				48-hour permits card for the permits received.
7. Repealed.
8. Collecting Payment of Fines. The following
				shall be accepted as forms of payment of fines: certified or cashier's checks
				or money orders made payable to Louisiana Department of Transportation and
				Development, and credit card payments using Mastercard or Visa. If a company
				appears on the list of "Companies Which Have Posted Overweight and Oversize
				Penalty Bonds," the fine will be charged to the bond. Write "Paid by Posted
				Bond" in the Remarks section of the violation ticket, and release the truck
				without collecting the driver's license. It is not permissible to accept
				personal or company checks when collecting fines, unless the violator has a
				posted bond.
9. Payment of fines is
				to be made immediately, except that any driver, of any vehicle registered in
				Louisiana, who lawfully possesses a valid Louisiana operator's license may
				deposit that license with the officer in lieu of the fine. A driver's license
				receipt form shall be issued when any operator's license is retained by an
				officer.