Code of Maine Rules › 18 - DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES › 554 - BUREAU OF GENERAL SERVICES › Chapter 8 - ALTERNATIVE PROJECT DELIVERY METHODS › Section 554-8-5 - Request for Proposals, RFP

Current through 2024-29, July 17, 2024
Summary
:
				   5 M.R.S.A.
				  §1743(6)(B) requires
				  the Bureau to notify the short-listed candidates of the evaluation criteria
				  upon which they will be evaluated in their technical proposal and to invite
				  them to submit a fee proposal.
1.
Issuance
The Request for Proposals (RFP) is the second part of the
				  2-part procurement process, partially described under Request for Qualification
				  (RFQ), for the D/B and CMR methods and the only procurement step for the CMa
				  method. An Owner shall initiate the second part of the solicitation for
				  contracts for alternative delivery projects by providing a copy of the RFP to
				  all firms that are on the project short list. The RFP must comply with the
				  provisions of this Section and must be reviewed and approved by the Bureau
				  before the RFP is distributed. The Bureau shall review the RFP to ensure its
				  compliance with any applicable statutory requirements and with this
				  Chapter.
2.
Contents
The RFP must contain information as directed by the Bureau to
				  satisfy the evaluation criteria required in 5 M.R.S.A. §1743 and such
				  other matters as may be determined by the Owner and the Director.
3.
Format of Response
All responses to an advertisement for a request for proposals
				  under this section must be made in a format approved by the Bureau and provided
				  by the Owner. Responding firms shall limit the information in their responses
				  to the information requested by the RFP.
4.
RFP Evaluation Committee
The RFP evaluation committee, appointed by the Director, will
				  evaluate the responses to the RFP in accordance with the requirements of 5
				  M.R.S.A. §1743. One member of this committee may be a representative of
				  the Owner.
5.
Rejection of Response
The Bureau may reject a response to the RFP because the
				  response was not filed by the date and time specified, otherwise failed to
				  comply with the terms of the request, or failed to comply with the requirements
				  of any applicable statute or this section. Within a reasonable time after
				  rejecting a response, the Bureau shall notify the firm in writing of the
				  rejection.
6.
Additional Information
After the responses have been received, the RFP evaluation
				  committee will schedule a time for each firm submitting a response to make an
				  oral presentation of their proposal.
7.
Evaluation Process
A. The RFP evaluation committee shall prepare
				evaluations based on the criteria set forth in the RFP, on the oral
				presentation, and the responder's references.
B. Prior to undertaking the evaluation of the
				responses and the oral presentations, the committee shall develop a ranking
				system. This ranking system may consist of weighting different
				factors.
C. The committee shall
				specify in writing a rating for each response.
D. The evaluation of the technical proposal
				shall be completed prior to opening the price proposal.
E. The determination of the successful firm
				shall be determined in accordance with the requirements of 5 M.R.S.A.
				§1743.