Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 20 - DIVISION OF COMMUNITY SERVICES › Chapter 1 - Bipartisan Infrastructure Law (BIL) Weatherization Assistance Program › Rule 18-20-1-1 - Weatherization Assistance Program (WAP) State Plan › Section 18-20-1-1-VI - FEDERAL FINANCIAL REGULATIONS › Section 18-20-1-1-VI.1 - DOE Financial Assistance Rules

Current through June 25, 2024
All subgrantees must develop and maintain fiscal and
						accounting procedures, which conform to both Federal and State policy for
						grants administration.
The State will provide training on fiscal control
						procedures as necessary to assure the proper disbursal of and accounting for
						Federal funds paid to the State under this subtitle, including monitoring
						assistance under this subtitle. Every year the State shall prepare an audit of
						its expenditure of amounts received under this subtitle and amounts transferred
						to carry out the purposes of this subtitle.
In accordance with the assurance above, the State of
						Mississippi has established fiscal controls and fund accounting procedures to
						assure the proper disbursal of all federal funds received by the State.
						Additionally, the State has established procedures for monitoring the
						utilization of such funds by project operators. An audit of the Weatherization
						Assistance Program will be conducted as prescribed by the DCS and appropriate
						State and/or Federal regulatory authority.
A description of the controls and procedures to be
						implemented is as follows:
1. DCS will
					 follow the established fiscal policies and procedures mandated by state law.
					 Financial areas addressed in these procedures consist of fiscal management
					 controls, the accounting system, fund controls, personnel and payroll
					 management, property management, procurement, and the disbursement of
					 funds.
2. The financial standards
					 set forth by the State establish an adequate accounting system with appropriate
					 internal controls which will safeguard assets, check the accuracy and
					 reliability of accounting data, promote operating efficiency and encourage
					 compliance with prescribed management policies.
Subgrantee Default, Suspension,
						Transfer/Termination
DCS may, by giving reasonable written notice specifying
						the effective date, terminate this grant in whole or in part for cause, which
						shall include:
Failure, for any reason, of the subgrantee to fulfill in
						a timely and proper manner its obligation under this grant including compliance
						with the approved work program and attached conditions, and such statutes,
						executive orders, and DOE and/or DCS directives as may become generally
						applicable at any time;
Late submission by the subgrantee to the DCS of DOE
						reports that are incorrect or incomplete.
Ineffective or improper use of funds provided under this
						grant; and
A.
Termination or Suspension
. If the
					 Subgrantee materially fails to comply with any of the covenants, terms or
					 stipulations of this Agreement, whether stated in a federal statute or
					 regulation, an assurance, in the State plan or application, a notice of award,
					 or elsewhere, DCS may, upon giving written notice to Subgrantee, take one or
					 more of the following actions, as appropriate in the circumstances:
(1) Temporarily withhold cash payments
					 pending correction of the deficiency by Subgrantee or a more severe enforcement
					 action by DCS;
(2) Disallow (that
					 is, deny both use of funds and matching credit for) all or part of the cost of
					 the activity or action not in compliance;
(3) Wholly or partly suspend or terminate the
					 current award for the Subgrantee's program;
(4) Withhold further awards for the
					 subgrantee's program; or
(5) Take
					 other remedies that may be legally available.