reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.2 - Preparation of Referred Lists

Current through June 25, 2024
A. After the MSPB
				  Executive Director has determined that an applicant has met the evaluation
				  criteria for a job classification, the applicant's name is added to the
				  appropriate Referred List.
B. The
				  names of referred applicants shall be placed on the list in alphabetical order.
				  Applicants who have a Veterans or Disabled Veterans status will be designated
				  as such on the Referred List.
C.
				  Promotional lists and Transfer lists shall be for all state service status
				  employees.
D. Reduction-In-Force
				  (RIF) applicants, who apply within twelve (12) months of their separation date,
				  shall be designated as RIF on the Referred List as provided in Section
				  4.9.3.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.3 - RIF/Reemployment Applicants

Current through June 25, 2024
A.
				  Reduction-In-Force (RIF) Applicants
1. Any
				  employee in a state service position, who has been laid off while in good
				  standing in accordance with the rules governing RIF, may, upon submission of a
				  current State of Mississippi Application within twelve (12) months of the
				  termination date, be designated as RIF on the Referred List established for the
				  job classification for which application is made. It is the responsibility of
				  the terminated employee to notify the MSPB Executive Director of his or her RIF
				  status for each application filed.
2. Reemployment into job classifications
				  exempted from the selection process shall be made in the same manner as
				  original appointments to the job classifications.
3. An applicant's pass/fail disposition for
				  the job classification from which terminated and for lower job classifications
				  in the same job family will be determined by a rating of his/her
				  education/training and experience. If for any reason the employee does not meet
				  the current minimum qualifications for the job classification or lower job
				  classes in the job family from which terminated, he/she may still be placed on
				  the Referred List. However, any requirement set by state or federal laws or
				  guidelines, or any requirement for a license, certification, or certificate of
				  training must be met.
4. Applicants
				  for higher job classes within the class series from which terminated or other
				  job classes must meet the current minimum qualifications.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.4 - Promotional Referred Lists

Current through June 25, 2024
A. A state service
				  status, probationary state service, part-time, time-limited and/or other MSPB
				  purview non-state service employee, who has been continuously employed for six
				  (6) months in the agency where the opening occurs, may apply for a Promotional
				  opening through submission of a current State of Mississippi
				  Application.
B. Promotion into job
				  classifications exempted from the selection process (See Section4.2.9 ) shall be made in the same
				  manner as original appointments to the job classifications.
C. Applicants must meet the current minimum
				  qualifications.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.5 - Transfer Referred Lists

Current through June 25, 2024
A. A state service
				  status, probationary state service, part-time, time-limited, and/or other MSPB
				  purview non-state service employee who has been continuously employed for six
				  (6) months, may apply for a Transfer opening through submission of a current
				  State of Mississippi Application.
B. Transfer into job classifications exempted
				  from the selection process (See Section4.2.9.) shall be made in the same
				  manner as original appointments to the job classifications.
C. Applicants must meet the current minimum
				  qualifications.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.6 - Open Referred Lists

Current through June 25, 2024
A. The applicant
				  must file a valid State of Mississippi Application during an announced job
				  posting.
B. Applicants must meet
				  the current minimum qualifications.
C. Applicants are placed on a Referred List
				  after meeting the minimum qualifications.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.7 - Agency Only Non-Competitive Promotional Eligibility

Current through June 25, 2024
A. For
				  non-competitive promotions into positions classified as non-state service or
				  exempt from selection, the agency may consider any candidate employed by the
				  appointing authority.
B. Agencies
				  shall submit a current copy of a State of Mississippi Application along with
				  the appropriate position-employee data for those employees to be considered for
				  agency only non-competitive promotion.
C. Only those employees meeting the
				  applicable selection criteria shall be approved for non-competitive promotion
				  by the MSPB Executive Director.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.8 - Duration of Referred List

Current through June 25, 2024
A. The term of an
				  applicant's name on the Referred List begins on the date of placement of the
				  applicant's name on the Referred List and expires once the position is
				  filled.
B. The applicant's time on
				  a list shall expire automatically at the end of the appropriate validity
				  period, which is one hundred twenty (120) calendar days from the date of issue
				  unless the time is otherwise extended by the MSPB Executive Director in advance
				  of the expiration date of the Referred List.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.10 - Procedures for Completing a Recruitment Request (Requisition)

Current through June 25, 2024
When requesting recruitment to fill a vacancy, the
					 following shall be in effect:
A.
				  Please reference the Mississippi State Personnel Board's Recruitment and
				  Selection software Training Manual for detailed instructions regarding the
				  procedures to enter a recruitment request (requisition).
B. The Mississippi State Personnel Board's
				  Recruitment and Selection software will automatically assign the Referred List
				  request number.
C. Indicate
				  requested recruitment type:
Open - To be used when the agency desires to recruit all
					 qualified applicants.
Promotional - To be used when the agency desires to recruit
					 qualified applicants employed by the particular master agency and meeting the
					 criteria for placement on the promotional list. See Section
					 4.9.4.
Transfer - To be used when the agency desires to recruit
					 qualified applicants employed by the state and meeting the criteria for
					 placement on the transfer list. See Section
					 4.9.5.
D. Special requirements should be noted. All
				  requests for job related supplemental questions must be accompanied by
				  appropriate justification and must be approved by the MSPB Executive Director
				  prior to usage.
E. Travel Schedule
MUST
be identified as: Some day only; Often day only; Some
				  overnight; Often Overnight; or None.
Shift Schedule
MUST
be identified as: Day
					 only; Evening only; Night only.
F. When employees are hired into vacant
				  positions and will be required to work in multiple counties, all counties must
				  be selected.
G. The requisition
				  shall be submitted by an individual duly authorized to sign for the
				  agency.
H. The requisition will be
				  returned without action if not properly submitted.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.11 - Selective Certification

Current through June 25, 2024
Requests for selective certification of referrals are
					 considered upon adequate justification submitted to the MSPB Executive
					 Director.
A. The MSPB Executive
				  Director may provide for an individual participating in a MSPB approved agency
				  co-op program, upon completion of the approved co-op program and subsequent
				  graduation, to be selectively certified to fill a position on a non-competitive
				  basis, provided the individual meets the minimum educational and/or experience
				  requirements of the position.
B.
				  Requests for selective certification shall be made by the appointing authority
				  or his or her designee.
1. The special
				  requirements for selective certification must be clearly stated and
				  justification for the request must be attached.
2. The MSPB Executive Director shall have the
				  authority to modify and/or deny any request for selective
				  certification.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.12 - Supplying of Referred Lists

Current through June 25, 2024
A. No Referred List
				  shall be issued unless the agency has a vacancy or an impending vacancy. The
				  receipt by the MSPB Executive Director of a notice of termination with a
				  specific date of termination within 60 days shall signify a vacancy or an
				  impending vacancy.
B. Upon receipt
				  of a properly filed requisition, a Referred List shall be submitted to the
				  appointing authority within one (1) working day after the closing date of the
				  associated job announcement. The Referred List shall contain the names of all
				  applicants meeting the qualifications of the position and any job-related
				  supplemental questions specified by the agency.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.13 - Appointments from Referred Lists

Current through June 25, 2024
A. The appointing
				  authority may appoint any applicant certified to the agency on the Referred
				  List.
B. Initial appointments to
				  full-time state service positions shall be made from those referred on the
				  Referred List.
C. The agency shall
				  submit to the MSPB Executive Director notification of intent to appoint from a
				  Referred List. Such notification shall consist of the actioned Referred List
				  and position-employee data.
D. An
				  appointment from a Referred List shall be made within one hundred twenty (120)
				  calendar days from the date of issue, unless the time is otherwise extended by
				  the MSPB Executive Director in advance of the expiration date of the Referred
				  List. An appointment cannot be made for a future hire date more than fifteen
				  (15) calendar days after the expiration date of the Referred List.
E. The expiration date is printed on each
				  issue of the Referred List.
F. The
				  appointing authority may return the Referred List, without any action taken,
				  prior to the one hundred twenty (120) day expiration period. The reason for
				  such cancellation should be noted in the appropriate space provided.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.14 - General Instructions for Actioning a Referred List

Current through June 25, 2024
When filling vacant positions through open job
					 announcements, a Referred List is issued by the MSPB Executive Director in
					 response to a properly filed requisition. The following shall be in
					 effect:
A. A Referred List can be used
				  only for positions (PINS) identified on the requisition.
B. Action taken concerning each referral
				  should be noted in the appropriate space on the Referred List according to the
				  proper codes. Please reference the Training Manual for detailed instructions
				  regarding specific codes.
C. If
				  selection is not made, a new requisition and posting is required.
D. The agency is responsible for maintaining
				  documentation for each referral actioned on the Referred List.
E. The date of appointment may not be earlier
				  than the date the Referred List is issued. The MSPB Executive Director may
				  consider earlier dates when justified by the agency.
F. The life of a Referred List is one hundred
				  twenty (120) days.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.15 - Consideration of Reduction-in-Force and Reemployment Applicants

Current through June 25, 2024
A. Agencies are
				  encouraged to consider any applicant whose name is designated as RIF on the
				  Referred List.
B. Agencies should
				  give full consideration to any applicant who was terminated from the state in
				  good standing within the past year.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.16 - Concurrent Recruitment

Current through June 25, 2024
The MSPB Executive Director shall initiate concurrent
					 recruitment procedures when a requisition is received by the MSPB Executive
					 Director for a position for which an active recruitment has been issued for the
					 same geographical location, unless different job specific supplemental
					 questions are requested for either requisition.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.17 - Correction of Errors in Certification Process

Current through June 25, 2024
A. When errors are
				  corrected by the MSPB Executive Director, they may not nullify an active
				  Referred List or appointment but may result in the removal of a name from the
				  Referred List.
B. In the event that
				  a Referred List is flawed through error and the error is discovered before an
				  appointment is made from the Referred List, the erroneous list may be withdrawn
				  and a correct list issued.
C. In
				  the event that a Referred List is flawed through error and is discovered after
				  an appointment is made from the list, the list shall not be withdrawn, except
				  by the direction of the MPSB Executive Director.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.9 - REFERRED LISTS › Section 27-110-4.9.18 - Confirmation of Availability for Appointment

Current through June 25, 2024
A. Agencies may
				  make written, facsimile, electronic, or telephone inquiries to those referrals
				  it chooses to interview.
B.
				  Agencies are solely responsible for maintaining supporting documentation
				  concerning action taken on individuals whose names appear on a Referred
				  List.
C. Agencies are required to
				  maintain documentation of compliance with the requirements of Mississippi Code
				  Annotated §
										25-9-351 (Selective Service
				  Registration). Males between the ages of 18 and 26 must submit proof of
				  Selective Service Registration as a condition for appointment and/or
				  promotion.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.10 - APPLICANT'S REVIEW PROCEDURE › Section 27-110-4.10.1 - Review of Action

Current through June 25, 2024
Individuals or referrals requesting a review of actions of
					 the Office of Classification, Compensation, and Recruitment shall make a
					 written request to the Director of the Office of Classification, Compensation,
					 and Recruitment. Such written request shall stipulate the reason the review is
					 requested and shall contain documentation supporting the applicant's
					 position.
Should the decision of the Director of the Office of
					 Classification, Compensation, and Recruitment not prove satisfactory to the
					 applicant, the applicant shall make a written request to the MSPB Executive
					 Director for review of the action.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 4 - SELECTION › Sec2 27-110-4.11 - APPLICANT INTERVIEWS

Current through June 25, 2024
Any agency employee interviewing an applicant for a vacant
				  position, whether for original or promotional appointment, should document each
				  interview by making notes and maintaining a file of the following information:
				  job title, interviewer's name, date and time, names of those interviewed,
				  questions asked, major topics covered, whether or not applicant was hired, and
				  reasons for hire or non-hire. Agencies should ensure the interview process
				  complies with applicable state and federal laws.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.0 - INTRODUCTION

Current through June 25, 2024
Following an organizational restructuring of MSPB in 2009,
				  the functions of classification and compensation have been subsumed into the
				  Office of Classification, Compensation, and Recruitment. Any questions
				  regarding these functions should be addressed to your Classification,
				  Compensation, and Recruitment Consultants.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.1 - CLASSIFICATION › Section 27-110-5.1.1 - Creation of New Job Classifications

Current through June 25, 2024
MSPB shall have the sole authority to create new job
					 classifications. To discourage the proliferation of unnecessarily similar job
					 classifications, requests for new job classifications shall be approved by MSPB
					 only upon the production of compelling documentation in support of the need to
					 create new classes. In the absence of compelling documentation, such requests
					 shall result in the positions being assigned to already existing job
					 classification in the MSPB's schedule of job classifications.
A. Class establishment requests must include
				  the following documentation:
1. A detailed
				  letter of justification signed by the agency head and addressed to the MSPB
				  Executive Director, which includes:
i. the
				  total number of affected positions;
ii. the types of job classification affected,
				  if any;
iii. the exact nature by
				  which the job has evolved, and/or internal and external conditions
				  precipitating establishment of the new class;
iv. clearly drawn distinctions between the
				  proposed class and the most similar classes in the existing MSPB inventory of
				  job classes;
v. the precise
				  consequences of not establishing the new class;
vi. why current job classifications do not
				  meet current needs; and
vii. an
				  explanation of any discrepancy between the provided salary survey data and the
				  requested salary range for the requested class.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.1 - CLASSIFICATION › Section 27-110-5.1.2 - Role Summaries

Current through June 25, 2024
Each job classification shall have a unique role summary,
					 which includes the minimum qualifications an individual should possess to
					 perform the duties of the particular position at entry. Statements of job
					 duties and responsibilities do not limit the authority of the appointing
					 official to assign, direct, and control the work of employees. The use of a
					 particular illustration of duties does not exclude others that are similar in
					 nature, nor do the specifications dictate that each position allocated to the
					 class will be assigned all the duties outlined. In determining the proper
					 classification of a position, each class is considered to have entry-level
					 characteristics as well as characteristics exhibited at full
					 performance.
No minimum qualification shall be established which
					 excludes individuals based on age, sex, physical requirement, or disability
					 unless such qualification constitutes a bona fide occupational qualification
					 necessary for performance of essential functions.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.1 - CLASSIFICATION › Section 27-110-5.1.3 - Role Summary Revision

Current through June 25, 2024
When revision of an existing classification is requested by
					 a user agency either through a change in the title, characteristics, examples
					 of work, or minimum qualifications, the Director of the Office of
					 Classification, Compensation, and Recruitment shall evaluate the justification
					 for the request. Only those revisions approved by the MSPB Executive Director
					 or designee shall be implemented.
A.
				  Role summary revision requests must include the following documentation:
1. Detailed letter of justification to the
				  Director of the Office of Classification, Compensation, and Recruitment which
				  indicates:
i. the total number of positions
				  and type(s) of job classification affected in the agency;
ii. quantitatively documented recruitment
				  difficulties experienced (if any);
iii. the exact nature by which the job has
				  evolved, including clearly drawn distinctions between current specifications
				  and proposed changes;
iv. the
				  precise consequences of not revising the role summary; and
v. why the existing job classification does
				  not meet current needs.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.1 - CLASSIFICATION › Section 27-110-5.1.4 - Mandated Changes to Role Summaries and Minimum Qualifications

Current through June 25, 2024
It is the responsibility of the user agency to notify MSPB
					 of changes to role summaries or minimum qualifications necessitated by state or
					 federal laws, regulations, guidelines, or other lawful requirements for those
					 respective classes utilized by the agency.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.1 - CLASSIFICATION › Section 27-110-5.1.5 - Role Summaries of Multiple User Agencies

Current through June 25, 2024
When two or more agencies utilize or wish to utilize the
					 same job classification, the MSPB Executive Director shall evaluate the needs
					 of all user agencies in determining the content of the role
					 summary.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.2 - COMPENSATION › Section 27-110-5.2.1 - Pay Range Assignment

Current through June 25, 2024
The MSPB Executive Director shall assign salary ranges to
					 job classifications in recognition of the relative level of duties and
					 responsibilities assigned to positions in an occupational class. Salary ranges
					 for new job classifications will be based on valid salary survey data or
					 established relative to comparable job classifications or classification
					 series.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.2 - COMPENSATION › Section 27-110-5.2.3 - Implementation of Salaries

Current through June 25, 2024
An appointing authority shall notify the Director of the
					 Office of Classification, Compensation, and Recruitment of the need to
					 establish a salary or to adjust an existing salary as the result of an approved
					 employment position or personnel transaction in accordance with reporting
					 procedures. Mississippi Code Annotated §
										25-9-119(2)(c).
A. Only those salary increases resulting from
				  approved position and personnel transactions for which provisions have been
				  made during the legislative appropriations shall be implemented during the
				  fiscal year, except where MSPB authorizes implementation outside the condition
				  of this rule.
B. All salary
				  adjustments shall be effective on the first day of the next pay period. The
				  transaction may be transmitted to MSPB before the requested effective date or
				  in the month of the requested effective date.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.3 - ALLOCATION OF EMPLOYMENT POSITIONS › Section 27-110-5.3.1 - Title Changes

Current through June 25, 2024
MSPB provides for the adjustment in classification of a
					 position through the title change process when the Office of Classification,
					 Compensation, and Recruitment determines that significant job content,
					 responsibility, and accountability changes have occurred.
Downward and lateral title change requests are processed
					 throughout the year. Upward title changes are typically requested through the
					 legislative budget process in accordance with the provisions of the Staff
					 Management Planning Instructions for the appropriate fiscal year. However, each
					 agency head shall have the opportunity to document the need for a title change
					 by demonstrating that a bona fide staffing need exists that cannot be
					 adequately addressed through normal budget procedures. MSPB will consider title
					 changes outside the legislative process only upon certification by the agency
					 director that adequate funds are available. The submission of any transaction
					 through OSR shall be considered an official request from the agency head or
					 appointing authority. Such submission shall serve as certification that
					 adequate funding is available.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.1 - Original Appointment and Salary Determination

Current through June 25, 2024
Original appointments are made competitively from a
					 Referred List or are made non- competitively where exempt from the selection
					 process. See Chapter 4.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.2 - Standard New Hire Salary

Current through June 25, 2024
At no time will an employee be paid below the federally
					 mandated minimum wage. See the policy memorandum,
Administration of the
					 Variable Compensation Plan
, for the current fiscal year to determine
					 the authorized salary for a new hire.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.3 - Open-Competitive New Hire

Current through June 25, 2024
When hiring personnel to fill a vacancy, the following
					 shall be in effect:
A. The hire date
				  cannot be earlier than the date of issue of the Referred List.
B. The salary shall be set in accordance with
				  provisions outlined in the policy memorandum,
Administration of the
				  Variable Compensation Plan
, for the current fiscal year.
C. All competitive new hires shall be
				  probationary and the status code "20" will populate in the "service status"
				  field on the Maintain Employee Agency Info screen in OSR.
D. For an open-competitive new hire of a
				  probationary employee, the employee shall retain his/her status date and is
				  required to complete the balance of the existing probationary period.
E. OSR will create a new 365-day performance
				  review period beginning the effective date of the personnel
				  transaction.
F. The following
				  documentation is to be submitted to the Office of Classification, Compensation,
				  and Recruitment for a competitive new hire request:
1. The Referred List must be actioned;
				  and
2. Detailed justification if
				  the requested salary is above market. (Refer to the policy memorandum,
Administration of the Variable Compensation Plan
, for the
				  current fiscal year.)
Please reference the OSR User Training Workbook at
http://www.mmrs.state.ms.us
or
					 your Classification, Compensation, and Recruitment Consultants for more
					 detailed information regarding the hiring of an employee.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.4 - Overlap New Hire and New Hire Flexibility

Current through June 25, 2024
In rare circumstances, an agency may elect to hire a
					 replacement up to ninety days prior to the separation of an employee in order
					 that the separating employee may provide specialized training to the new
					 employee.
The effective date of the Overlap New Hire cannot be
					 greater than ninety calendar days from the effective date of separation by the
					 separating employee.
The following documentation is to be submitted for
					 competitive overlap new hire requests:
A. The actioned Referred List; and
B. Detailed justification if the requested
				  salary is above market. (See the policy memorandum,
Administration of
				  the Variable Compensation Plan
, for the current fiscal
				  year.)
The following documentation is to be submitted for
					 non-competitive overlap new hire requests:
A. A completed State of Mississippi
				  Application; and
B. Detailed
				  justification if the requested salary is above market. (See the policy
				  memorandum,
Administration of the Variable Compensation Plan
,
				  for the current fiscal year.) After the appointment process is complete,
				  display the action and press F5 to add notes describing the extent to which the
				  employee exceeds the minimum education and/or experience requirements for the
				  occupation.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.5 - Non-Competitive New Hire and New Hire Above Start

Current through June 25, 2024
When non-competitively hiring to fill a vacant position,
					 the following shall be in effect:
A.
				  The hire date for a non-competitive/exempt appointment will be the date the
				  individual begins work. Employees hired into those job classifications and
				  positions exempt from the selection process pursuant to MSPB action or by the
				  nature of their service type (part-time and time-limited positions) must meet
				  the selection criteria. The request must be received by MSPB within the same
				  month the individual begins work.
B. The authorized salary for a
				  non-competitive new hire shall be set in accordance with provisions outlined in
				  the policy memorandum,
Administration of the Variable Compensation
				  Plan
, for the current fiscal year.
C. Appointments to state-service positions
				  for exempt job classes shall be probationary, and the status code "20" will
				  populate in the "service status" field on the Maintain Employee Agency Info
				  screen.
D. OSR will create a new
				  365-day performance review period beginning the effective date of the personnel
				  transaction.
E. The following
				  documentation is to be submitted for a non-competitive new hire request:
1. A completed State of Mississippi
				  Application; and
2. Detailed
				  justification if the requested salary is above market. (See the policy
				  memorandum,
Administration of the Variable Compensation Plan
,
				  for the current fiscal year.)
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.6 - Part-Time and Time-Limited New Hire

Current through June 25, 2024
The appointment of an individual scheduled to work less
					 than forty hours a week and/or less than twelve months per year constitutes an
					 hourly or part-time appointment. When hiring personnel to fill a part-time or
					 time-limited position, the following shall be in effect:
A. The hire date is the date the individual
				  begins work. The request must be received by MSPB within the same month the
				  individual begins work.
B. The
				  authorized salary for a part-time or time-limited new hire shall be in
				  accordance with the provisions outlined in the policy memorandum,
Administration of the Variable Compensation Plan
, for the
				  current fiscal year.
C. All
				  part-time or time-limited employees must meet selection criteria.
D. All part-time positions shall be non-state
				  service in accordance with Mississippi Code Annotated §
										25-9-107(c)(xi).
				  The status code "11" will populate in the "service status" field on the
				  Maintain Employee Agency Info screen in OSR.
E. All time-limited positions shall be
				  non-state service in accordance with Mississippi Code Annotated §
										25-9-107(c)(xiv).
				  The status code "14" will populate in the "service status" field on the
				  Maintain Employee Agency Info screen in OSR.
F. OSR will create a new 365-day performance
				  review period beginning the effective date of the personnel
				  transaction.
G. The following
				  documentation is to be submitted for a part-time or time-limited new hire
				  request:
1. A completed State of Mississippi
				  Application, where required; and
2.
				  Detailed justification if the requested salary is above market. (See the policy
				  memorandum,
Administration of the Variable Compensation Plan
,
				  for the current fiscal year.) After the appointment process is complete,
				  display the action and press F5 to add notes describing the extent to which the
				  employee exceeds the minimum education and/or experience requirements for the
				  occupation.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.7 - Emergency Appointment

Current through June 25, 2024
An emergency appointment is defined as the employment of an
					 individual for a specified period of time to perform tasks which directly or
					 indirectly involve the continuing care and protection of life or
					 property.
A. Emergency appointments
				  shall be limited to classes and positions normally filled competitively from a
				  Referred List. The Office of Classification, Compensation, and Recruitment
				  shall evaluate each request for emergency appointment prior to certification
				  based on the following criteria:
1.
				  Justification provided by agency;
2. Patient and/or security support;
3. Number of vacancies in the class within
				  the requesting agency; and
4. The
				  period of time those vacancies have existed.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.8 - Reappointment (Return from Authorized Leave of Absence)

Current through June 25, 2024
An individual separated on an authorized leave of absence,
					 e.g., military, extended illness, education, and leave of absence under
					 provisions of Mississippi Code Annotated §§
										25-3-93,
					 25-3-95,
					 25-9-125, and
					 33-1-21 is eligible for
					 reappointment.
When reappointing an employee RETURNING FROM AUTHORIZED
					 LEAVE OF ABSENCE, the following shall be in effect:
A. For non-military leaves of absence,
				  eligibility for reappointment is valid for one year from the date of the
				  beginning of leave. For reappointment eligibility for leaves of absence due to
				  military duty, the provisions of the federal Uniformed Services Employment and
				  Reemployment Rights Act (USERRA) of 1994 apply.
B. Reappointment under these provisions shall
				  be restricted to the same job classification as occupied at the time of
				  separation, except as provided for by USERRA.
C. Upon reappointment, the employee's status
				  shall be the same as it was at the time of separation and shall be reflected by
				  the status code in the "service status" field and the status date. If the
				  employee was state service at separation, the status date shall not be altered.
				  If the employee had not completed the twelve-month probationary period, a new
				  status date shall be determined by adding the number of days out of state
				  service to the status date at the time of separation to allow the individual to
				  complete twelve months of supervised probation.
D. The effective date shall be the date
				  requested by the agency. The request must be received by MSPB within the same
				  month the individual returns to work.
E. The authorized salary for a reappointment
				  shall be no more than the current salary at the time of the separation unless
				  general compensation adjustments were effected since the date of the
				  separation. Such adjustments shall be added to the current salary where
				  applicable.
F. OSR will create a
				  new 365-day performance review period beginning the effective date of the
				  personnel transaction.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.9 - Reemployment into the State Service

Current through June 25, 2024
An individual separated in good standing for reasons other
					 than an authorized leave of absence may be reemployed into the same job class
					 from which separated.
A. Individuals
				  reemployed into a different job class from which separated shall be hired under
				  the provisions for Appointments in this chapter.
B. The appropriate selection criteria shall
				  apply.
C. The effective date for
				  the employees shall be:
1. RIF Reemployment
				  List - cannot be earlier than the date the Referred List was issued.
2. Alterntive Reemployment List - cannot be
				  earlier than the date the Referred List was issued.
3. The hire date for a non-competitive/exempt
				  reemployment will be the date the individual begins work. Employees hired into
				  those job classifications and positions exempt from the selection process
				  pursuant to MSPB action or by the nature of their service type (part-time and
				  time-limited positions) must meet the selection criteria. The request must be
				  received by MSPB within the same month the individual begins work.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.10 - Retiree Employment

Current through June 25, 2024
When requesting the reemployment of a retired state
					 employee, not necessarily returning to the same job class from which retired,
					 and for (1) a period of time not to exceed one-half of the normal working days
					 for the position during which the employee will receive no more than one-half
					 of the salary for the position, or (2) for a period of time in any fiscal year
					 sufficient in length to permit a retiree to earn not in excess of 25 percent of
					 retiree's average compensation (Note: If a retiree is hired outside the
					 guidelines noted above, the retirement benefit of such retiree must be
					 terminated immediately and the employer must immediately begin reporting that
					 individual to PERS as any other active member would be reported.) See
					 Mississippi Code Annotated §
										25-11-127.
A. The effective date shall reflect a minimum
				  of ninety (90) days from the date of Retirement. PERS Regulation 34 provides
				  that if the retired member is reemployed by the same or another covered
				  employer in any capacity, including that of an independent contractor as well
				  as service without pay, within ninety (90) days from the effective date of
				  retirement, or is guaranteed such reemployment, the member shall be considered
				  to have continued in the status of an employee and not to have separated from
				  state service.
B. The authorized
				  salary shall be no more than the salary paid to the individual prior to the
				  employee's retirement, except that the salary shall not exceed the end salary
				  of the pay range of the job class to which appointed.
C. Upon reemployment of a retired employee,
				  the status and hire date shall reflect the new date of hire and
				  status.
D. The employer is required
				  to notify PERS of the reemployment of a retiree under one of the above
				  exceptions within five days of reemployment on a Form 4B,
				  Certification/Acknowledgment of Reemployment of Retiree.
E. OSR will create a new 365-day performance
				  period beginning the effective date of the personnel transaction.
F. The following documentation must be
				  submitted with reemployment of a retired employee request:
1. An actioned Referred List, where
				  applicable;
2. A completed State of
				  Mississippi Application, where applicable;
3. Detailed justification, which describes
				  the circumstances surrounding the reemployment of a retiree. After the
				  appointment process is complete, display the action and press F5 to add
				  notes.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.4 - APPOINTMENTS › Section 27-110-5.4.11 - Dual Employment and Salary Determination

Current through June 25, 2024
An individual may be employed by more than one state agency
					 or by a state agency and an institution of higher learning in two part-time
					 positions, or one full-time and one part-time position. Policies, rules, and
					 procedures governing appointments shall apply.
Under Fair Labor Standards Act (FLSA) regulations, the
					 State of Mississippi is considered to be one employer. Therefore, eligible
					 (non-exempt) employees who work for two entirely different agencies in state
					 government in the same workweek are considered joint employees and must be paid
					 overtime or must be provided compensatory time off for a combination of hours
					 worked in excess of forty (40) hours. Overtime payment or provision of
					 compensatory time should be computed according to current FLSA rules issued by
					 the U.S. Department of Labor.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.5 - IN-SERVICE MOVEMENT › Section 27-110-5.5.1 - Promotions

Current through June 25, 2024
Promotions may be made in one (1) of three (3) ways subject
					 to approval of the Director of the Office of Classification, Compensation, and
					 Recruitment:
A. Agency-only
				  competitive;
B. Agency-only
				  non-competitive; and
C. State
				  service competitive.
See also Chapter 4.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.5 - IN-SERVICE MOVEMENT › Section 27-110-5.5.2 - Promotion (Intra-Agency)

Current through June 25, 2024
When requesting the promotion (within agency/master agency)
					 of a state service employee who has satisfactorily completed six months of
					 service, the following shall be in effect:
A. A valid performance review rating shall be
				  required prior to processing the transaction.
B. Promoted employees retain status date and
				  hire date in the new position to which promoted.
C. OSR will create a new 365-day performance
				  review period beginning the effective date of the personnel
				  transaction.
D. For an intra-agency
				  promotion request of a non-competitive promotion, an agency must submit a
				  completed State of Mississippi Application.
Mississippi Administrative Code › Title 27 - STATE PERSONNEL BOARD › Part 110 - Mississippi State Employee Handbook › Chapter 5 - CLASSIFICATION AND COMPENSATION › Sec2 27-110-5.5 - IN-SERVICE MOVEMENT › Section 27-110-5.5.3 - Promotion (Inter-Agency)

Current through June 25, 2024
When requesting the promotional transfer (inter-agency) of
					 a state service employee, the following shall be in effect:
A. The requested effective date must coincide
				  to reflect no break in service and may be as follows:
1. Competitive State Service - effective any
				  time during the month provided it is no earlier than the date the Referred List
				  was issued.
2. The effective date
				  for a non-competitive/exempt promotion will be the date the individual begins
				  work. Employees hired into those job classifications and positions exempt from
				  the selection process pursuant to MSPB action or by the nature of their service
				  type (part-time and time-limited positions) must meet the selection criteria.
				  The request must be received by MSPB within the same month the individual
				  begins work.