Mississippi Administrative Code › Title 10 - Education Institutions and Agencies › Part 603 - Administrative Policies › Chapter 1 - Availability of Information › Rule 10-603-1.1 - Availability of Information

Current through June 25, 2024
I. Information
				concerning the following is available on the Board's website
				www.mississippi.edu/postsecondary [File Link Not Available] under the Policies
				and Procedures document: Board purpose, composition, terms of office, and
				meeting information; duties and responsibilities of the Office of Student
				Financial Aid; establishment of new student financial aid programs;
				modification of student financial aid programs; reporting; compliance with
				state and federal regulations; student rights and responsibilities;
				institutional responsibilities; funding; general administration rules and
				regulations; and program rules and regulations;
II. Pursuant to the Mississippi Public
				Records Acts of 1983 (the "Act"), effective from and after July 1, 1983, the
				Board hereby adopts the following regulations and procedures with respect to
				such public records as may be in its possession. Such rules and procedures are
				applicable to and shall govern the right to inspect, copy, or reproduce or
				obtain a reproduction of any public records in the possession of the Board.
A. Any person wishing to inspect or copy
				public records must make the request in writing to the Board and must clearly
				identify the specific information sought. All requests should be dated and
				include the name of requester, address of the requestor, and current contact
				information for the requestor. Any response by the Board for a request for
				access to records will be forwarded to the requesting party within seven (7)
				working days of the receipt of such request. If the Board is unable to produce
				the requested record within seven working days after the request is made, the
				Board shall provide a written explanation to requestor(s) stating that the
				record will be produced and specifying with particularity why the record(s)
				cannot be produced within the seven-day period. Absent a mutual agreement
				between the parties, in no event shall the date for the Board's production of
				requested records be any later than fourteen (14) working days from receipt by
				the Board of the original request.
B. Denial by the Board of a request for
				access to or copies of public records shall be in writing and shall contain a
				statement of the specific exemption relied upon by the Board for the denial. A
				file of all denials of requests for public records will be maintained by the
				Board for a period of no less than three (3) years from the date such denials
				are made.
C. Recipient(s) will be
				assisted by a staff member at a charge not to exceed actual costs. Actual costs
				for search, review and/or possible redaction of information by a staff member
				will be based upon the hourly rate of compensation for the lowest paid agency
				employee qualified to perform the task and multiplied by the actual time
				utilized to complete the task. Recipient(s) will be charged fifteen cents per
				page for standard black and white photocopies. For all nonstandard photocopies,
				actual costs of reproduction will be assessed to recipient(s). Records will be
				available for inspection and copying by appointment during regular working
				hours, Monday through Friday, holidays excluded.
D. Recipient(s) will deposit cash, check, or
				money order in escrow with the staff prior to receiving material. This
				estimated amount must be sufficient to cover the estimated cost of the staff
				member's assistance, copying fees, mailing fees, and/or any associated
				reproduction fees. Recipient(s) desiring information by mail will be charged
				actual mailing costs in addition to those costs set forth in subsection
				(c).
E. Adequate space to inspect
				requested documents will be provided at no cost, if available. Recipient(s)
				will be provided requested documents by a staff member but no more than one
				recipient at a time.
F. All written
				requests must be submitted to: Mississippi Postsecondary Education Financial
				Assistance Board 3825 Ridgewood Road Jackson, MS 39211