Louisiana Administrative Code › Title 19 - CORPORATION AND BUSINESS › Part III - Financial Assistance Programs › Chapter 13 - Minority Participation in State Procurement Activity › Section III-1303 - Preparation by Agencies of Annual Plan for Attainment of Annual Goal

Current through Register Vol. 50, No. 6, June 20, 2024
A. On an annual
				basis, each state agency shall formulate a plan for setting aside particular
				contracts or classes of contracts for award to minority-owned businesses, in a
				total dollar amount sufficient to attain its overall annual goal in the
				procurement of goods and services.
B. The annual plan must include Form DA 6201
				and must be filed with the Office of Minority Business Enterprises by July 30
				of each year.
C. The annual
				minority set-aside plan prepared by each state agency shall include, but not be
				limited to, the following information:
1. a
				narrative statement, affirming that the agency or institution is committed to
				the use of minority business enterprises in procurement of goods and/or
				services to the maximum extent possible;
2. a narrative description of the method used
				to encourage minority business enterprise participation in the public works and
				procurement contracting process of the agency;
3. a summary forecast, by expenditure
				category, itemizing the annual fiscal year plan amounts calculated by the
				agency from application of its annual goal. This summary forecast shall be
				submitted on Form DA 6201. This form may be ordered from the Forms Management
				Office within the Division of Administration:
a. the following general categories or
				expenditures shall be included by each agency in its calculation of the fiscal
				year base:
i. all estimated expenditures in
				the supplies category;
ii. all
				estimated expenditures in the acquisitions category;
iii. the segment of estimated expenditures
				within the category of professional services that is governed by the provisions
				of
				R.S.
				39:1481 et seq.;
iv. those portions of estimated expenditures
				within the category of operating services that are governed by Chapters 16 and
				17 of Title 39 of the Revised Statutes of 1950;
b. examples of goods or services that may not
				be included in establishment of the base include salaries and related benefits,
				postage, interagency expenditures, insurance, procurement of data processing
				hardware, and off-the-shelf software, contracts for fiscal intermediary
				services, payment for utility services, travel, printing services, interns or
				resident contracts, contracts for advertisements in connection with bidding
				requirements, or other items justified by the agency and approved for exclusion
				by OMBE. In any event, professional services shall include only those contracts
				which involve independent contractor relationships;
4. a forecast of the contracts to be
				set-aside for award by the agency to minority-owned businesses, including
				estimated monetary value involved (if known,) the number and types of contracts
				to be awarded, and the expected solicitation dates;
5. a narrative description of the
				participation requirements of minority business enterprises in each contract or
				class of contract expected to be awarded during the coming fiscal
				year;
6. a statement of the method
				by which records of minority business enterprise participation in the
				contracting records of the agency will be kept, and a description of the method
				the agency or institution will use to achieve the overall annual
				goals;
7. a narrative description
				of the method the state agency will use to require compliance by bidders for
				its contracts with applicable minority business enterprise participation
				requirements.