Iowa Administrative Code › Agency 877 - Workforce Development Board and Workforce Development Center Administration Division › Chapter 25 - Public Records and Fair Information Practices › Rule 877-25.10 - Routine Use

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Defined.
			 "Routine use" means the disclosure of a record without the consent of the
			 subject, for a purpose which is compatible with the purpose for which the
			 record was collected. It includes disclosures required to be made by statute
			 other than the public records law, Iowa Code chapter 22.
(2) To the extent allowed by law, the
			 following uses are considered routine uses of all agency records:
a. Disclosure to those officers, employees,
			 and agents of the agency who have a need for the record in the performance of
			 their duties. The custodian of the record may upon request of any officer,
			 employee, and agent, or on the custodian's own initiative, determine what
			 constitutes legitimate need to use a confidential record.
b. Disclosure of information indicating an
			 apparent violation of the law to appropriate law enforcement authorities for
			 investigation and possible criminal prosecution, civil court action, or
			 regulatory order, including disclosure to the county attorney for the county
			 attorney's use in the performance of duties under Iowa Code subsection
			 331.756(5).
c. Disclosure of information to staff of
			 federal and state entities for audit purposes or for purposes of determining
			 whether the agency is operating a program lawfully.
d. Direct disclosure of information with an
			 attempt to provide notification to the subject and for a purpose consistent
			 with Iowa Code chapter 96 to any of the following:
(1) An agency of this or any other state or a
			 federal agency responsible for the administration of an unemployment
			 compensation law or the maintenance of a system of public employment
			 offices.
(2) The Bureau of Internal
			 Revenue of the United States Department of the Treasury.
(3) The Iowa department of revenue.
(4) The Social Security Administration of the
			 United States Department of Health and Human Services.
(5) An agency of this or any other state or a
			 federal agency responsible for the administration of public works or the
			 administration of public assistance to unemployed individuals.
(6) Colleges, universities and public
			 agencies of this state for use in connection with research of a public nature,
			 provided the agency does not reveal the identity of the subject.
(7) An employee of the department of
			 workforce development, a member of the general assembly, or a member of the
			 United States Congress in connection with the employee's or member's official
			 duties.
(8) A political
			 subdivision, governmental entity, or nonprofit organization having an interest
			 in the administration of job training programs established pursuant to the
			 federal Job Training Partnership Act.
(9) The United States Department of Housing
			 and Urban Development and representatives of a public housing agency. For the
			 purposes of this subparagraph, public housing agency means any agency described
			 in Section 3(b)(6) of the United States Housing Act of 1937, as amended through
			 January 1, 1989.