Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 20 - DIVISION OF COMMUNITY SERVICES › Chapter 1 - Bipartisan Infrastructure Law (BIL) Weatherization Assistance Program › Rule 18-20-1-1 - Weatherization Assistance Program (WAP) State Plan › Section 18-20-1-1-V - MASTER FILE › Section 18-20-1-1-V.6 - Weatherization Analysis of Effectiveness (per 10 CFR 440.14 (c)(6)(i))

Current through June 25, 2024
MS DOE WX BIL WAP has established the policy of
						evaluating subgrantees program effectiveness. A quality rating
(Good, Fair, and Poor),
shall be established by
						consideration of factors including, but not limited to:
Program Administration
1. Program files and accuracy and timely
					 completion/submission of reports.
2. Work quality and oversight.
3. Monitoring reports.
4. Proper invoicing techniques.
5. The practice of using DOE funds to return
					 to previously completed homes to make adjustments or include additional
					 measures not done on the initial visit and after unit was reported to DOE as
					 completed.
6. Proper designation of
					 allowable administrative expenses between administration and program support
					 categories.
Performance Analysis
1. Proper documentation of determining
					 eligibility.
2. Number of Elderly,
					 Disabled, Children, High Energy User, and Households with High Energy Burden
					 served.
3. Expenditures verses
					 number of dwellings weatherized. Production quotas and expenditures.
4. Carbon Monoxide, Blower Door, Refrigerator
					 testing.
5. Client
					 education.
6. Health and Safety
					 Practices.
7. Referrals from
					 LIHEAP/CSBG.
8. Securing of
					 additional funding from other agencies and programs.
9. Proper use of Priority
					 Measures/Weatherization measures selected.
10. Pre-Inspection.
11. Final inspection/Re-inspections and
					 follow-up.
12. Lead safe
					 weatherization work practices and mold and moisture checklist.
13. Personnel training.
14. Required signatures.
15. Program files, accuracy, and timely
					 completion/submission of reports.
16. Work quality and oversight.
17. Monitoring reports.
MS DOE WX BIL WAP measures productivity via weekly and
						monthly subgrantees reporting. The Subgrantees are required to submit the
						following:
Weekly Reports:
* The number of homes completed
* Type of fuel
* Demographic information
Monthly Reports:
* Final report on homes completed
(Along with
						required documentation. See V.4)
* Final report on types of fuel
* Final demographics report
* Final Monthly Expenditures, and
* Energy savings report.
The above reports will be compared monthly to ensure cost
						effectiveness, accountability, quality of service and adequate training is
						provided.
If the findings are determined based on a flagrant and/or
						frequent noncompliance, this is considered to be a serious impact on the
						agency's ability to continue to operate the program effectively. Steps will be
						taken to suspend or terminate funding.
Once an agency is placed on special conditions either a
						conditions plan of action will be put in place or as stated above funding will
						be suspended or terminated. The decision for removal of special conditions will
						be based on the following:
* The nature of the findings yielding the special
						conditions (are the same findings recurring?)
* The agency's responsiveness to the special conditions
						(were the findings resolved promptly? Completely? With attention to the cause
						of the finding?)
* The Program Manager's assessment of the agency's
						potential for improving overall performance to an acceptable
						level.