Iowa Administrative Code › Agency 681 - Regents Board › Chapter 13 - Iowa State University of Science and Technology Organization and General Rules › Rule 681-13.12 - When Authorization Is Required for Use of Facilities and Grounds Open for General Use

Current through Register Vol. 47, No. 3, July 24, 2024
To prevent conflicts in the use of facilities and grounds,
				groups or persons wishing to use facilities and grounds, whether indoors or
				outdoors, should schedule use of university facilities and grounds as provided
				in this rule. ISU has designated public forum areas with few restrictions.
				Public events require filing of a notice, or approval depending on the event.
				"Public events" are defined as outdoor events in which more than 50 persons are
				participating or at which the sponsor reasonably expects more than 50 persons
				to be involved, or indoor events in which more than 15 persons are
				participating or at which the sponsor reasonably expects more than 15 persons
				to be involved. Organizations and groups desiring to use university facilities
				and grounds should contact the offices listed in subrule 13.12(3) to determine
				availability and fees for use.
(1)
Outdoor areas.
a.
Designated public forums.
The Edward S. Allen Area of Free Debate,
			 located west and south of the Hub, and the area south of the Campanile have
			 been designated as public forums for noncommercial expression. If these areas
			 have not been reserved for use for university purposes or by student, faculty
			 or staff organizations, any member of the public or of the university community
			 may use these areas for expressive activities on a first-come, first-served
			 basis. Signs or placards, each of which is carried by one or two persons, are
			 permitted. Freestanding displays are permitted as long as the display occupies
			 a space of less than 200 cubic feet and has a footprint of not more than 100
			 square feet, weighs less than 300 pounds and is accompanied at all times by an
			 individual responsible for the display. Leafleting may be conducted if done in
			 a way that avoids substantial littering of the campus.
b.
Uses that require only
			 notice.
Student organizations, university departments, and others
			 wishing to use outdoor areas other than a designated public forum for a public
			 event must notify the Memorial Union Event Management office. If possible, such
			 notice should be submitted at least 24 hours in advance of the event but, in
			 any case, must be submitted at least 3 hours prior to the event. No approval is
			 necessary if the event meets the following criteria:
(1) On weekdays between the hours of 8 a.m.
			 and 4 p.m., the event will be held at least 100 feet away from buildings that
			 normally hold classes;
(2) No other
			 person or group has been authorized to use the area or has filed a notice of
			 intent to use that area or an adjacent area;
(3) The organizers do not intend to use
			 amplification equipment or equipment requiring use of electrical power
			 connections. Hand-held megaphones are permitted if used so as to direct the
			 sound away from nearby buildings that normally hold classes;
(4) Participants will not use displays other
			 than signs or banners carried at all times by one or two participants
			 (unattended displays may not be used without permission);
(5) If the event is not held at one of the
			 two public forum areas, the event will occur only between the hours of 8 a.m.
			 and 10 p.m.; and
(6) The sponsor of
			 the event indicates that the event will comply with the general restrictions
			 indicated above.
c.
Uses that require approval.
A public event not at a designated
			 public forum, and which does not meet the above criteria, requires prior
			 approval by the filing of an Online Event Authorization Request Form with the
			 Student Activities Center when recognized student organizations make the
			 request and with Facilities Planning and Management when university departments
			 and nonuniversity entities make the request. It is preferred that the online
			 request be made at least ten business days and not less than four business days
			 in advance of the proposed event. The Student Activities Center or Facilities
			 Planning and Management will make every effort to provide approval or
			 nonapproval, with a statement of the reasons for nonapproval, in a timely
			 manner. The sponsors of the event may request a waiver of the four-day
			 requirement. A waiver may be granted if the Student Activities Center or
			 Facilities Planning and Management determines that there are good reasons for
			 an exception.
(1) Approval of events will be
			 based upon whether the event meets the general rules indicated in rule
			 681-13.14 (262) and whether the
			 event is appropriate for the location. Approval may be conditioned upon
			 sponsors making reasonable assurances that the event will comply with the
			 general rules. In addition, reasonable time, place and manner restrictions may
			 be required. Unless the event will violate the law, events will not be
			 disapproved based upon the content of proposed speaking or expressive activity.
			 Persons denied authorization may appeal to the senior vice president for
			 business and finance.
(2) Following
			 approval of the event, the organization shall make particular arrangements
			 regarding location, electrical power needs, custodial services, and provision
			 for liability insurance as directed by the Student Activities Center or
			 Facilities Planning and Management. If parking lots will be involved, the
			 organization must receive clearance from the Parking Division, (515)294-3388.
			 If streets will be involved, the organization must receive clearance from the
			 office of the senior vice president for operations and finance, (515)294-6162.
			 Preferred locations for outdoor events covered under this subrule are the areas
			 south or north of the Campanile, west of Curtiss Hall, south of MacKay Hall,
			 south of the Hub, south of the Parks Library, and west of Marston Hall provided
			 the events do not conflict with university classes or scheduled activities and
			 provided the events conform to appropriate uses for the
			 area.