reglab/statecodes huggingface dataset:
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1109 - Confidentiality

Current through Register Vol. 50, No. 6, June 20, 2024
A. General
				Statement. All personal information in the possession of the fiscal agent shall
				be used only for purposes directly connected with the administration of the
				program.
B. Notification to
				Consumer/Recipients. Individuals asked to supply information for the fiscal
				agent shall be informed of the need to collect confidential information and the
				policies governing its use, release, and access, including:
1. the confidentiality of information
				provided in the case file must contain documentation that the individual has
				been advised of the confidentiality of information pertinent to his/her
				case;
2. the principal purpose for
				which the fiscal agent intends to use or release the requested data;
3. whether they may refuse or are legally
				required to supply the requested data;
4. any known consequence arising from not
				providing requested information will be deemed ineligible for the
				program;
5. the identity of other
				agencies to which information is routinely released.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1111 - Applicant and Consumer/Recipient Appeal Rights

Current through Register Vol. 50, No. 6, June 20, 2024
A. Any individual who is aggrieved by a
				decision with regard to a request for provision of personal assistance services
				may appeal said decision within 30 days from the date of the letter informing
				them of the denial decision taken on the SPAS Program application or reduction
				in services by requesting an informal administrative review. This request must
				be made in writing to Louisiana Rehabilitation Services, P.O. Box 91297, Baton
				Rouge, LA 70821-9297. The findings of the informal administrative review must
				be determined within 30 days from the receipt of the written request. If the
				individual is dissatisfied with the finding of this informal administrative
				review, within 10 days from the date of the informal administrative review
				decision, the request for a fair hearing must be made in writing to Louisiana
				Rehabilitation Services, P.O. Box 91297, Baton Rouge, LA 70821-9297. The fair
				hearing must be held within 30 days of receipt of the request. The impartial
				hearing officer will make a decision based on the provisions of the Louisiana
				Rehabilitation Services SPAS Policy Manual and the law and provide to the
				applicant or consumer, or if appropriate, the representative, and the Director
				of LRS a full written report of the findings and grounds for the decision
				within 30 days of the completion of the hearing.
B. Services shall remain unchanged during the
				appeal process until a final decision is reached.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S. 49:664.6 and
				  R.S.
				  36:477.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1113 - Eligibility and Ineligibility Decisions

Current through Register Vol. 50, No. 6, June 20, 2024
A. Nondiscrimination and Nonexclusion. The
				evaluation team must apply eligibility requirements without regard to sex,
				race, creed, color or national origin of the individual applying for
				service.
B. A person can be
				determined eligible for services as set forth in
				R.S.
				46:2116.2 if that individual meets all of the
				following criteria:
1. is an individual with
				significant disabilities; and
2. is
				between the ages of 18 and 60. An individual who begins to receive services
				between the ages of 18 and 60 shall continue to receive services after age 60,
				provided that all other eligibility requirements are met; and
3. needs personal assistance services from
				this program to prevent or remove the consumer/recipient from inappropriate
				placement in an institutional setting or enhance the consumer/recipient's
				employability; and
4. provides
				verification of the disability from the treating physician; and
5. is capable of hiring, firing, and
				supervising the persons who provide personal assistance services.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1115 - Economic Need

Current through Register Vol. 50, No. 6, June 20, 2024
A. In
				determining an individual's financial need for services, Louisiana
				Rehabilitation Services will use a system based upon the current federal
				poverty guidelines. The economic need status of each consumer/recipient for the
				SPAS Program shall be considered in the initial determination of eligibility
				for services and at least annually thereafter. The consumer/recipient must
				provide verification of income.
B.
				The total monthly income of the SPAS applicant and/or spouse shall be
				considered in determining the amount of available income in the determination
				of eligibility for services. Current income received on a regular basis must be
				considered regardless of its source. Sources can include wages, fees,
				commissions, retainers, rent, interest, dividends, payment for service in cash
				or kind, benefits by way of pensions, compensation from insurance payments,
				fellowships, contributions from family or other individuals (including "free"
				room and board), public assistance payments, alimony and/or payments by
				roomers/boarders.
C. In determining
				the amount of available income to the consumer/recipient and/or spouse, the
				following are exceptions to be used:
1.
				court-ordered child support and/or alimony (use exact amount);
2. medical expenses, not covered by
				insurance, which are paid on a monthly basis, as documented by medical
				statements and/or canceled checks. Examples of monthly expenses are:
a. purchase of durable medical
				equipment;
b. repairs to durable
				medical equipment;
c. medication
				(not covered by insurance);
d.
				surgical supplies (not covered by insurance);
e. physician's bills (not covered by
				insurance);
f. hospitalizations
				(not covered by insurance);
g.
				unreimbursed personal assistance services paid by consumer/recipient;
h. payments withheld from wages for:
i. taxes;
ii. retirement;
iii. medical and/or life insurance
				premiums;
i. other
				unusual obligations to include any emergency needs, or any disability related
				expenses. Expenditure is to be documented as to total amount owed, for what,
				and amount of monthly payment.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1117 - Plan for State Personal Assistance Services

Current through Register Vol. 50, No. 6, June 20, 2024
A. A state personal assistance services plan
				is to be developed between the consumer/recipient and the fiscal agent to
				determine the number of personal assistance hours needed by the
				consumer/recipient per week. A SPAS plan shall be initiated annually or more
				often, if indicated. The SPAS plan and all updated plans shall be contained in
				the consumer/recipient's case record.
B. Consumer/Recipient Participation. The
				consumer/ recipient is to participate fully in the development of the SPAS
				plan, including all changes and amendments. Consumer/recipient's signature is
				required for the personal assistance plan and any amendments.
C. Minimum content of the personal assistance
				plan:
1. identification of specific services
				to be delivered;
2. the frequency
				of service(s) with flexibility;
3.
				the beginning date and service review dates.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1119 - Financial

Current through Register Vol. 50, No. 6, June 20, 2024
A. Prior
				Authorization. If an emergency situation exists where personal assistance
				services is needed to begin prior to the fiscal agent's receipt of written
				acceptance of consumer/recipient's application for SPAS Program, LRS Program
				Coordinator for the SPAS Program can provide authorization for services to
				begin. The fiscal agent must provide documentation in the consumer/recipient's
				case record confirming verification of the emergency and confirming
				authorization received from program coordinator. The program coordinator
				follows up such authorization in writing within five days to the appropriate
				fiscal agent following such verbal authorization.
B. The consumer/recipient of SPAS will
				invoice the contractor/fiscal agent bi-monthly in arrears for personal
				assistance services purchased and include copies of time sheets as verification
				of the services being provided. The invoice shall contain the following:
1. dates of services;
2. number of hours of personal assistance
				services per day;
3. rate of
				pay;
4. signature of personal
				assistance provider;
5. signature
				of consumer/recipient of the SPAS Program.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1123 - Evaluation Team Responsibilities

Current through Register Vol. 50, No. 6, June 20, 2024
A. The evaluation team shall determine the
				eligibility of the person with a significant disability for the SPAS
				Program.
B. The evaluation team
				will re-evaluate the consumer/recipient of the SPAS Program through annual
				reviews of the reconsideration and personal assistance plan if applicable to
				determine the continued need for SPAS.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S. 49:664.6 and
				  R.S.
				  36:477.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1125 - Responsibilities of LRS in the Eligibility Decision

Current through Register Vol. 50, No. 6, June 20, 2024
A. The Director of Louisiana Rehabilitation
				Services shall designate the evaluation team who determines the eligibility of
				persons with significant disabilities for State Personal Assistance
				Services.
B. The Director of
				Louisiana Rehabilitation Services shall set the criteria for determining
				prioritization for serving individuals on the waiting list.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S. 49:664.6 and
				  R.S.
				  36:477.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1127 - Violations, Penalties, and Reasons for Closure

Current through Register Vol. 50, No. 6, June 20, 2024
A. The following may result in termination of
				services or other penalties:
1. the
				individual no longer meets eligibility criteria;
2. the individual falsified information (time
				sheets, signed personal assistance provider's name to check and/or time sheets,
				etc.);
3. the individual failed to
				meet the contractual agreement with the fiscal agent's requirements;
4. the individual is unable to be contacted
				and/or whereabouts unknown for 90 days or more and no response after an
				attempted home visit and certified letter;
5. any other reason which is contradictory to
				policy and procedures for the SPAS Program.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 11 - State Personal Assistance Services Program › Section VII-1129 - Procedures for Termination and/or Appeals

Current through Register Vol. 50, No. 6, June 20, 2024
A. When a consumer/recipient is terminated
				from this program:
1. the contractor/fiscal
				agent will send a termination letter to the consumer/recipient that explains
				the reason and right to an appeal;
2. the contractor/fiscal agent should provide
				the consumer/recipient with a copy of "Applicant and Consumer/Recipient Appeal
				Rights" contained in the SPAS Program Policy Manual;
3. if the consumer/recipient appeals, he/she
				will continue to receive services until the appeals process is
				completed;
4. the
				consumer/recipient will be notified when the appeal process is
				completed.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 13 - State Sign Language Interpreter Certification Standards › Section VII-1301 - Certification Standards

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Certification Statement. All individuals who use the title Sign Language
				Interpreter must be certified by and registered with the Louisiana Commission
				for the Deaf.
1. Recognition of situational
				specialties will require action of the appropriate subcommittees of the
				Interpreter Certification Board.
a.
				Qualifications for certification:
i. be at
				least 18 years of age; and
ii.
				possess a high school diploma/GED; and
iii. submit completed application forms and
				required documentation; and
iv.
				pass appropriate examination(s); and
v. possess no felony or misdemeanor
				convictions for offenses which directly relate to the duties and
				responsibilities of an interpreter/transliterator; and
vi. abide by state laws, rules and
				regulations; and
vii. abide by the
				Registry of Interpreters for the Deaf, Inc. (RID) Code of Ethics.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1501 - Agency Profile

Current through Register Vol. 50, No. 6, June 20, 2024
A. Mission. To
				assist persons with disabilities in their desire to achieve independence in
				their home or community and/or to assist a responsible individual to obtain or
				maintain employment by providing independent living services and by working
				cooperatively with other community services.
B. Program Administration. Louisiana
				Rehabilitation Services, hereafter referred to as LRS, will secure appropriate
				resources and support in administering the various programs under the
				responsibility of the agency. These programs include, but are not limited to:
1. Title VII, Chapter 1, Part B Independent
				Living Program;
2. Title VII,
				Chapter 2, IL Services for Older Individuals Who are Blind.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1503 - Enabling Legislation

Current through Register Vol. 50, No. 6, June 20, 2024
A. The
				Rehabilitation Act Amendments of 2014, as amended through
				P.L.
				114-95, enacted December 10, 2015, Workforce
				Innovation and Opportunity Act, 29 USC Chapter 16: Vocational Rehabilitation
				and Other Rehabilitation Services.
B. Code of Federal Regulations, Volume34,
				Section 365 Code of Federal Regulations Part 1329.
AUTHORITY NOTE:
				  Promulgated in accordance with the Rehabilitation Act of 1973, as amended,
				  R.S.
				  49:664 Section 6B,
				  R.S.36:477(c),
				  R.S. 46:331-335, R.S. 1595.3 and
				  R.S.
				  39:1594(I).
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1505 - Confidentiality

Current through Register Vol. 50, No. 6, June 20, 2024
A. General
				Statement. All client information is confidential. All personal information in
				the possession of the state agency shall be used only for purposes directly
				connected with the administration of the program.
B. Notification to Clients. Individuals asked
				to supply the agency with information concerning themselves shall be informed
				of the agency's need to collect confidential information and the policies
				governing its use, release, and access including:
1. the Consent to Release Case Record
				Information Form contained in case files which must document that individuals
				have been advised of the confidentiality of information pertinent to their
				case;
2. the principal purpose for
				which the agency intends to use or release the requested data;
3. whether individuals may refuse, or are
				legally required to supply the requested data;
4. any known consequence arising from not
				providing the requested information;
5. the identity of other agencies to which
				information is routinely released.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1507 - Applicant/Client Appeal Rights

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Administrative Review
1. The administrative
				review is a process which may be used by applicants/clients (or as appropriate
				the applicant's/client's representative) for a timely resolution of
				disagreements. However, this process may not be used as a means to delay a fair
				hearing conducted by an Impartial Hearing Officer. The administrative review
				will allow the applicant/client an opportunity for a face to face meeting in
				which a thorough discussion with the regional manager or designee can take
				place regarding the issue(s) of concern. All administrative reviews render a
				final decision expeditiously after receipt of the initial written request from
				the applicant/client.
2. All
				applicants/clients must be provided adequate notification of appeal rights at
				the time of application, development of the independent living plan, and upon
				reduction, suspension, or cessation of independent living services. Services
				will continue during the administrative review appeal process unless the
				services being provided under the current independent living plan were obtained
				through misrepresentation, fraud, collusion, or criminal conduct on the part of
				the client.
3. In order to insure
				that an applicant/client is afforded the option of availing themselves of the
				opportunity to appeal agency decisions impacting their independent living case,
				adequate notification by the counselor must include:
a. the agency's decision;
b. the basis for, and effective date of the
				decision;
c. the specific means for
				appealing the decision;
d. the
				applicant's/client's right to submit additional evidence and information,
				including the client's right to representation;
e. advise the applicant/client of the Client
				Assistance Program and how they can access the program, including the telephone
				number; and
f. the name and address
				of the regional manager who should be contacted in order to schedule an
				administrative review or fair hearing.
NOTE: All administrative reviews must be conducted in a
				  manner which ensures that the proceedings are understood by the
				  applicant/client.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1509 - Eligibility and Ineligibility

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Criteria for Eligibility. To be eligible for independent living services, an
				applicant must be an individual:
1. with a
				severe physical or mental impairment which substantially limits the
				individual's ability to function independently in the family or community,
				and
2. for whom the delivery of
				independent living services will improve their ability to function, continue
				functioning, or move towards functioning independently in the family or
				community.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1511 - Information and Referral Services

Current through Register Vol. 50, No. 6, June 20, 2024
A. Purpose. The purpose of an expanded system
				of information and referral is as follows:
1.
				to ensure that individuals with disabilities receive accurate independent
				living information to assist such individuals in functioning more independently
				in the family and/or community; and
2. to ensure that such individuals, as
				appropriate, are referred to other federal and state programs, including
				centers for independent living.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1513 - Comprehensive Assessment

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Purpose
1. To make a determination of the
				independent living needs of the individual with a disability.
2. To make a determination of the objectives,
				nature, and scope of independent living services required for development of
				the Independent Living Plan (ILP) of an eligible individual.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1515 - Independent Living Plan (ILP)

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Purpose. The purpose of the Independent Living Plan, hereafter referred to as
				ILP, and all subsequent amendments is to assure that each individual determined
				eligible for independent living services shall have a formal plan, jointly
				developed and agreed upon by the individual (or as appropriate the individual's
				family member or other authorized representative) and the LRS
				counselor.
B. Client Choice and
				Client Participation. The format of the ILP, to the maximum extent possible,
				will be in the language or mode of communication understood by the individual.
				Each individual's ILP will assure that the plan was developed in a manner
				empowering the individual with the ability to make an informed choice relative
				to the selection of an independent living goal, intermediate objectives,
				services and service providers. The client (or where appropriate, the client's
				parent, guardian or other representative) must sign the ILP and must receive a
				copy of the original ILP and amendments.
C. Mandatory Components of an ILP. An ILP
				shall, at a minimum, contain components consisting of the following:
1. the specific independent living goals
				chosen by the eligible individual, consistent with the unique strengths,
				resources, priorities, concerns, abilities, capabilities, interests, and
				informed choice of the eligible individual;
2. the specific independent living services
				(provided in the most integrated setting appropriate for the service and
				consistent with the individual's informed choice) needed to achieve the
				independent living goal;
3. the
				approximate dates for the initiation of each service and the anticipated date
				for the completion of each service;
4. a time frame for the achievement of the
				independent living goal;
5. the
				entity chosen to provide the independent living service and the methods to
				procure such services;
6. the
				criteria to evaluate the individual's progress towards achievement of the
				independent living goal;
7. the
				terms and conditions of the ILP, including, as appropriate, information
				describing:
a. responsibilities of
				LRS;
b. responsibilities of the
				eligible individual including those responsibilities the individual will assume
				in relation to the independent living goal;
c. if applicable, the participation of the
				eligible individual in paying for the costs of the planned services;
d. responsibility of the eligible individual
				with regard to applying for and securing comparable benefits;
e. if applicable, the responsibilities of any
				other entities as the result of arrangements made pursuant to comparable
				services and benefits;
8. the rights and remedies available to the
				individual through the appeals process and information regarding the
				availability of the Client Assistance Program.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1517 - Financial

Current through Register Vol. 50, No. 6, June 20, 2024
A. Comparable
				Services and Similar Benefits
1.
				Determination of Availability
a. Prior to
				providing any independent living service to an eligible individual, LRS will
				determine whether comparable services and benefits are available under any
				other program (including programs carried out under Title I, Rehabilitation Act
				Amendments of 1998) unless such a determination would interrupt or delay;
i. the provision of such service to any
				individual at extreme medical risk, with such risk documented by an appropriate
				Licensed Medical Professional.
Extreme Medical Risk
is defined
				as a risk of substantially increasing functional impairment or risk of death if
				services are not provided expeditiously.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 15 - Independent Living Policy Manual › Section VII-1521 - Conditions for Case Closure

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Options for Closure. An individual's case can be closed at any time in the
				independent living process when it has been determined that:
1. the individual is not available for
				services;
2. the individual is
				ineligible;
3. appropriate planned
				services, expenditures and reports have been completed, and additional services
				are either unnecessary or inappropriate.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1701 - Grant Program Policy Manual

Current through Register Vol. 50, No. 6, June 20, 2024
A. LRS
				Grant Policy Manual, fiscal year 1995, provides uniform requirements for the
				Administration of Louisiana Rehabilitation Services (LRS) grants and the
				principles for determining costs applicable to activities assisted by LRS
				grants for grants to institutions of higher education, hospitals, nonprofit
				organizations, and state and local government.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S. 49:664.6 and R.S.
				  36.477.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1703 - Federal Financial Participation

Current through Register Vol. 50, No. 6, June 20, 2024
A. The total federal financial participation
				in expenditures for construction of facilities for community rehabilitation
				program purposes for each year can not exceed 10 percent of LRS' allotment of
				Section
				110 Funds for that
				year.
B. For each fiscal year, LRS'
				expenditures for rehabilitation services under the state plan, other than for
				construction and establishment of community rehabilitation program facilities,
				will at least equal the expenditures for vocational rehabilitation services for
				the second prior fiscal year.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S. 49:664.6 and R.S.
				  36.477.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1705 - Community Rehabilitation Program

Current through Register Vol. 50, No. 6, June 20, 2024
A. A Community Rehabilitation Program is a
				program that provides directly or facilitates the provision of one or more of
				the following vocational rehabilitation services to individuals with
				disabilities to enable those individuals to maximize their opportunities for
				employment, including career advancement:
1.
				medical, psychiatric, psychological, social, and vocational services that are
				provided under one management;
2.
				testing, fitting, or training in the use of prosthetic and orthotic
				devices;
3. recreational
				therapy;
4. physical and
				occupational therapy;
5. speech,
				language, and hearing therapy;
6.
				psychiatric, psychological, and social services, including positive behavior
				management;
7. assessment for
				determining eligibility and vocational rehabilitation needs;
8. rehabilitation technology;
9. job development, placement, and retention
				services;
10. evaluation or control
				of specific disabilities;
11.
				orientation and mobility services for individuals who are blind;
12. extended employment;
13. psychosocial rehabilitation
				services;
14. supported employment
				services and extended services;
15.
				services to family members if necessary to the vocational rehabilitation of the
				individual;
16. personal assistance
				services; and
17. services similar
				to the services described in Paragraphs 1-16 of this Subsection.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1707 - General Provisions

Current through Register Vol. 50, No. 6, June 20, 2024
A. LRS
				will accept solicited and unsolicited grant proposals from institutions of
				higher education, hospitals, nonprofit organizations, and state and local
				governments for the establishment of Community Rehabilitation Program
				facilities and construction of community rehabilitation program
				facilities.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S. 49:664.6 and R.S.
				  36.477.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1709 - Establishment of Community Rehabilitation Program Facilities

Current through Register Vol. 50, No. 6, June 20, 2024
A. Federal
				financial participation is available in expenditures for the establishment,
				development, or improvement of a public or nonprofit community rehabilitation
				program for the following types of expenditures.
1. The establishment, development, or
				improvement of a public or nonprofit community rehabilitation
				program.
2. Staffing, if necessary
				to establish, develop, or improve a community rehabilitation program for a
				maximum period of four years, with federal financial participation available at
				the applicable matching rate for the following levels of staffing costs:
a. 100 percent of staffing costs for the
				first year;
b. 75 percent of
				staffing costs the second year;
c.
				60 percent of staffing costs the third year; and
d. 45 percent of staffing costs the fourth
				year.
3. Other start-up
				expenditures related to the establishment, development, or improvement of a
				community rehabilitation program that are necessary to make the program
				functional or increase its effectiveness not including operating expenditures
				of the program.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1711 - Construction of Community Rehabilitation Program Facilities

Current through Register Vol. 50, No. 6, June 20, 2024
A. Federal
				financial participation is available in expenditures for the construction of a
				facility for community rehabilitation program purposes for the following types
				of expenditures:
1. acquisition of land in
				connection with the construction of a new building for a community
				rehabilitation program;
2.
				acquisition of existing buildings;
3. remodeling, alteration or renovation of
				existing buildings;
4. construction
				of new buildings and expansion of existing buildings;
5. architect's fees, site surveys, and soil
				investigation, if necessary, in connection with the construction
				project;
6. initial fixed or
				movable equipment of any new, newly acquired, newly expanded, or newly
				renovated buildings that are to be utilized for community rehabilitation
				program purposes; and
7. other
				direct expenditures appropriate to the construction project, except costs of
				off-site improvements.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1713 - Financial Administration

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Standards for Financial Management Systems. A grantee must expand and account
				for grant funds in accordance with state laws and procedures for expending and
				accounting for its own funds. Fiscal control and accounting procedures must be
				sufficient to:
1. permit preparation of
				reports required by LRS and the statutes authorizing the grant;
2. permit the tracing of funds to a level of
				expenditures adequate to establish that such funds have not been used in
				violation of the restrictions and prohibitions of applicable
				statutes;
3. the financial
				management system of the grantee must also meet the following standards:
a. Financial Reporting. Accurate, current,
				and complete disclosure of the financial results of financially assisted
				activities must be made in accordance with the financial reporting requirements
				of the grant;
b. Accounting
				Records. Grantees must maintain records which adequately identify the source
				and application of funds provided for financially-assisted activities. These
				records must contain information pertaining to grant awards and authorizations,
				obligations, unobligated balances, assets, liabilities, outlays or
				expenditures, and income;
c.
				Internal Control. Effective control and accountability must be maintained for
				all grant cash, real and personal property, and other assets. Grantees must
				adequately safeguard all such property and must assure that it is used solely
				for authorized purposes;
d. Budget
				Control. Actual expenditures or outlays must be compared with budgeted amounts
				for each grant. Financial information must be related to performance or
				productivity data, including the development of unit cost information whenever
				appropriate or specifically required in the grant agreement. If unit cost data
				are required, estimates based on available documentation will be accepted
				whenever possible;
e. Allowable
				Cost. Applicable cost principles, applicable state laws and regulations, agency
				program regulations, and the terms of grant agreement will be followed in
				determining the reasonableness, allowability and allocability of costs;
f. Source Documentation.
				Accounting records must be supported by such source documentation as canceled
				checks, paid bills, payrolls, time and attendance records, contract and grant
				award documents, etc.;
g. Cash
				Management. Procedures for minimizing the time elapsing between the transfer of
				funds from the state treasury and disbursement by grantees must be followed
				whenever advance payment procedures are used;
4. LRS may review the adequacy of the
				financial management system of any applicant for financial assistance as part
				of a pre-award review or at any time subsequent to award.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1715 - Payment Requirements

Current through Register Vol. 50, No. 6, June 20, 2024
A. If
				progress and/or completion of services are provided to the satisfaction of LRS,
				payments are to be made as specified in the contract agreement, stipulating
				rate or standard of payment, billing intervals, and invoicing
				provisions.
B. Withholding of
				Payments
1. Payments for proper charges
				incurred by grantees will not be withheld unless:
a. the grantee has failed to comply with
				reporting requirements; or
b. the
				grant is suspended.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1717 - Cost Principles

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Recipients shall adhere to applicable cost principles found in  2 CFR Part 200, Subpart E. All project costs charged to this grant will be reasonable,
				necessary, allowable, and allocable according to the applicable cost
				principles.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S. 49:664.6 and R.S.
				  36.477.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1719 - Cost Sharing or Matching

Current through Register Vol. 50, No. 6, June 20, 2024
A.
				Nonprofit Facilities. Cost sharing or matching means the grantees share of the
				costs of a grant-supported project or program. The grantee's match funds must
				be certified as nonfederal monies and will be required up-front in the form of
				a check payable to LRS. LRS will then reimburse 100 percent of the grant to the
				grantee.
1. Percentages of matching funds are
				as follows:
a. establishment grant-21.3
				percent cash match is mandatory;
b.
				construction grant-50 percent cash match is mandatory.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1721 - Program Income

Current through Register Vol. 50, No. 6, June 20, 2024
A. Program
				income means gross income received by the grantee directly generated by a grant
				supported activity, or earned only as a result of the grant agreement during
				the grant period. During the grant period is the time between the effective
				date of the award and the ending date of the award. When authorized program
				income shall be retained by the recipient and used for costs which are in
				addition to the allowable costs of the project or program but which
				nevertheless further the objectives of the grant.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S. 49:664.6 and R.S.
				  36.477.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1723 - Property

Current through Register Vol. 50, No. 6, June 20, 2024
A. Title to real
				property and equipment acquired under a grant shall vest, upon acquisition, in
				the grantee.
1. Real Property. Land including
				land improvements, structures and appurtenances thereto, but excluding movable
				machinery and equipment.
a. The property
				shall be used for the originally authorized purpose as long as needed for that
				purpose. When no longer so needed, approval of the director of LRS may be
				requested to use the property for other purposes. Use for other purposes shall
				be limited to projects or programs serving LRS' clients.
b. When real property is no longer to be used
				for the originally authorized purpose, the disposition instructions of LRS
				shall be followed. Those instructions will provide for one of the following
				alternatives.
i. The property shall be sold
				and LRS shall be paid an amount computed by multiplying the federal share of
				the property times the proceeds from sale. Proper sales procedures shall be
				used that provide for competition to the extent practicable and result in the
				highest possible return.
ii. The
				recipient can retain title. If title is retained, LRS shall be paid an amount
				computed by multiplying the market value of the property by the federal share
				of the property.
iii. The recipient
				shall transfer the title to an eligible nonfederal party named by
				LRS.
iv. The grantee shall be
				entitled to be paid an amount computed by multiplying the market value of the
				property by the nonfederal share of the property.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1725 - Equipment Management Requirements

Current through Register Vol. 50, No. 6, June 20, 2024
A. Requirements for managing equipment until
				transfer, replacement or disposition takes place shall, as a minimum meet the
				following requirements.
1. Property records
				shall be maintained accurately. (Retention and access requirements for these
				records are explained in §1725).
2.
				For each item of equipment, the records shall include:
a. a description of the equipment including
				manufacturer's model number, if any;
b. an identification number, such as the
				manufacturer's serial number;
c.
				identification of the grant under which the recipient acquired the
				equipment;
d. information needed to
				calculate the federal share of the equipment;
e. acquisition date and unit acquisition
				cost;
f. location, use, and
				condition of the equipment and the date the information was reported;
				and
g. all pertinent information on
				the ultimate transfer, replacement, or disposition of the equipment.
3. A physical inventory of
				equipment shall be taken and the results reconciled with the property records
				at least once a year to verify the existence, current utilization, and
				continued need for the equipment. Any differences between quantities determined
				by the physical inspection and those shown in the accounting records shall be
				investigated to determine the causes of the differences.
4. A control system shall be in effect to
				insure adequate safeguards to prevent loss, damage, or theft of equipment. Any
				loss, damages, or theft of equipment shall be investigated and fully
				documented.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1727 - Procurement Standard

Current through Register Vol. 50, No. 6, June 20, 2024
A. Code
				of Conduct. The recipient shall maintain a code of standards of conduct that
				shall govern the performance of its officers, employees or agents engaged in
				the awarding and administration of contracts. The code or standards shall
				provide for disciplinary actions to be applied for violations of the code or
				standards by the recipient's officers, employees, or agents.
B. The recipient's officers, employees or
				agents shall neither solicit nor accept gratuities, favors, or anything of
				monetary value from contractors or potential contractors. This is not intended
				to preclude bona-fide institutional fund raising activities.
C. No employee, officer, or agent of a
				nongovernmental recipient shall participate in the selection, award, or
				administration of a contract where, to his or her knowledge, any of the
				following has a financial interest in that contract:
1. the employee, officer, or agent;
2. any member of his or her immediate
				family;
3. his or her
				partner;
4. an organization in
				which any of the above is an officer, director, or employee; and
5. a person or organization with whom any of
				the above individuals is negotiating or has any arrangement concerning
				prospective employment.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1729 - Monitoring

Current through Register Vol. 50, No. 6, June 20, 2024
A. Monitoring by
				Recipients. Recipients shall monitor the performance of grant supported
				activities. They shall review each program function, or activity to assure that
				adequate progress is being made towards achieving the goals of the grant. A
				performance report will be required quarterly to be submitted to LRS. A final
				performance report shall be due 30 days after the termination of the grant. The
				performance report shall conform to any instructions issued by LRS including:
1. a comparison of actual accomplishments to
				the goals established for the period;
2. the reasons for slippage if established
				goals were not met;
3. other
				pertinent information including, when appropriate, analysis and explanation of
				unexpectedly high overall or unit costs.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1731 - Retention and Access Requirements for Records

Current through Register Vol. 50, No. 6, June 20, 2024
A. All financial and programmatic records,
				supporting documents, statistical records and other records of recipients under
				grants shall be retained for three years after expiration date of
				grant.
B. Equipment Records. The
				retention period for the equipment records starts from the date of the
				equipment disposition or replacement or transfer at the direction of
				LRS.
C. Records for Income
				Transactions after Grant. LRS' requirement concerning the disposition of
				program income will be satisfied by applying the income to costs incurred after
				expiration or termination of grant support for the activity giving rise to the
				income. The retention period for the records pertaining to the costs starts
				from the end of the recipients fiscal year in which the costs are
				incurred.
D. Access to Record. LRS,
				or any of their authorized representatives, shall have the right of access to
				any books, documents, papers, or other records of the grantee which are
				pertinent to the grant. This includes records of subgrantees, contractors and
				subcontractors.
AUTHORITY NOTE:
				  Promulgated in accordance with R.S. 49:664.6 and R.S.
				  36.477.
Louisiana Administrative Code › Title 67 - SOCIAL SERVICES › Part VII - Rehabilitation Services › Chapter 17 - Grant Policy › Section VII-1733 - Programmatic Changes and Budget Revisions

Current through Register Vol. 50, No. 6, June 20, 2024
A. When requesting a prior approval, grantees
				shall address their request to the responsible LRS grants officer. Approvals
				shall not be valid unless they are in writing and signed by the authorized LRS
				official. Within 30 days from the date of receipt of a request for approval,
				the approval authority shall review the request and notify the recipient of its
				decision.
B. Requirements for Prior
				Approval
1. Changes to Project Scope or
				Objectives. The recipient shall obtain prior approval for any change to the
				scope or objectives of the approved project. (For construction projects any
				material change in approved space utilization or functional layout shall be
				considered a change in scope.)
2.
				Changes in Key People. The recipient of a grant shall obtain prior approval:
a. to continue the project during any
				continuous period of more than three months without the active direction of an
				approved project director;
b. to
				replace the project director (or any other persons named and expressly
				identified as key project people in the grant) or to permit any such people to
				devote substantially less effort to the project than was anticipated when the
				grant was awarded.
3.
				Other Programmatic Changes. The following shall require prior approval except
				to the extent explicitly included in the project plan as approved by LRS at the
				time of the award:
a. transferring to a third
				party by contracting or other means, the actual performance of the substantive
				programmatic work:
i. the term
substantive programmatic work
means activities which are
				central to carrying out the purpose of the project, and not merely
				incidental.