Iowa Administrative Code › Agency 11 - Administrative Services Department › Title V - General Services › Chapter 105 - Procurement of Goods and Services of General Use › Rule 11-105.15 - Thresholds for Delegating Procurement Authority

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Agency direct purchasing-basic
				level.
An agency may procure non-master agreement goods up to $5,000
				per transaction in a competitive manner Three or more informal quotes shall be
				obtained, unless quotes are not reasonably available or unless the item is
				purchased from a targeted small business. The agency shall document the quotes,
				or circumstances resulting in fewer than three quotes, in an electronic file
				attached to the order or in another format.
(2)
Agency direct purchasing-advanced
				level.
An agency certified by the director or designee as a
				"procurement center of excellence" may procure non-master agreement goods up to
				$50,000 per transaction in a competitive manner To be certified, agency
				personnel engaged in the purchase of goods must complete enhanced procurement
				training established by the director or designee. Agency personnel must
				complete training within a two-year period in order for the agency to be
				certified.
(3)
Preference
				to targeted small businesses.
Agencies shall search the TSB directory
				on the Web and purchase directly from the TSB source if it is reasonable and
				cost-effective to do so. Agencies shall comply with the TSB notification
				requirements in subrule 105.7(2).
(4)
Alternative to master
				agreement.
An agency may purchase a comparable good or service of
				general use available on a master agreement from a different vendor if the
				quantity required or an emergency or immediate need makes it cost-effective to
				purchase from a non-master agreement vendor In instances where an agency or
				agencies routinely or on a recurring basis purchase a specific good or service
				not on contract, the department shall establish a master agreement for that
				good or service in cooperation with the affected agencies.
(5)
Misuse of agency
				authority.
a. Purchasing authority
				delegated to agencies shall not be used to avoid the use of master agreements.
				Because it is cost-effective to purchase a good or service of general use from
				a master agreement, the agency shall do so. The agency shall not break
				purchasing into smaller increments for the purpose of avoiding threshold
				requirements in subrules 105.15(1) and 105.15(2).
b. As a remedy, the department may recover
				administrative fees appropriate to the improper execution of
				procurement.
c. This rule is not
				intended to prohibit agencies from aggressively seeking competitive prices.
				Agencies may purchase outside of master agreements under subrule
				105.15(4).
d. The department may
				rescind delegated authority of an agency that misuses its authority.
e. The director or designee may revoke an
				agency's delegated authority if the agency fails to maintain "procurement
				center of excellence" certification or uses the authority to procure goods or
				services already available on a master agreement.