Louisiana Administrative Code › Title 31 - ELECTIONS › Part II - Voter Registration › Chapter 1 - Registrars of Voters › Section II-117 - Prohibition on Accumulation of Annual, Sick and Compensatory Leave for Registrars of Voters

Current through Register Vol. 50, No. 6, June 20, 2024
A. Definitions
Duty Status
-a registrar of voters
				  shall be available and ready to perform the tasks and
				  responsibilities necessary to fulfill the mandated duties and
				  functions of his/her office, and shall be on-call at all
				  times.
B. The
				registrar of voters of each parish shall not be eligible to earn or
				accrue any type of annual or sick leave or paid time off, including
				compensatory leave, during his/her tenure as the registrar of
				voters.
C. Registrars of
				voters shall be considered in "duty status" at all times and
				therefore will not be required to report absences from the office,
				take leave for time away from the office or report hours worked to
				the Department of State for purposes of payroll processing, except
				for those overtime hours actually worked during early voting for
				which payment is required and authorized by
				R.S.
				18:1400.8. Each registrar of voters
				will be solely responsible for the performance of the mandated duties
				of his/her office. Variances in time and attendance shall not affect
				the provision of duties and services mandated for each registrar of
				voters by the Louisiana Constitution and title 18 of the
Louisiana Revised Statutes
.
D. Registrars of voters will remain
				eligible to receive pay for overtime hours actually worked during
				early voting as authorized by
				R.S.
				18:1400.8.
E. The current balances of accrued
				annual, sick and compensatory leave for each registrar of voters that
				were frozen pursuant to Department of State policy no. 46,
				"Prohibition on Accumulation of Annual and Sick Leave and
				Compensatory Time for Registrars of Voters," shall remain frozen
				pursuant thereto, and no further annual, sick or compensatory leave
				shall accrue after the effective date of this Rule. Upon retirement
				or separation from service, each registrar of voters will be eligible
				to be paid for up to a combined total of 300 hours of accumulated
				annual and compensatory leave previously earned pursuant to
				Department of State policy no. 2, "Attendance and Leave". The leave
				balances (annual, sick and compensatory) remaining will be reported
				by the Human Resources Division of the Department of State to the
				Registrars of Voters Employees' Retirement System for purposes of
				certification for retirement credit and calculation of retirement
				benefits, as allowed by the laws and rules governing that
				system.
F. Any annual,
				sick and compensatory leave accrued by an employee appointed as
				registrar of voters in the future shall be carried forward and frozen
				as of the date of the appointment as the registrar of voters. Upon
				retirement or separation from service, the registrar of voters will
				be eligible to be paid for up to a combined total of 300 hours of
				accumulated annual and compensatory leave. The leave balances
				(annual, sick and compensatory) remaining will be reported by the
				Human Resources Division of the Department of State to the Registrar
				of Voters Employees' Retirement System for purposes of certification
				for retirement credit and calculation of retirement benefits, as
				allowed by the laws and rules governing that system.
G. The provisions of this rule
				shall not be applied in violation of any provision of the Fair Labor
				Standards Act. Any application of such is strictly prohibited and
				shall render the applicable portion of the rule null and
				void.
H. The provisions
				of this rule apply to all 64 registrars of voters in the state of
				Louisiana and all registrars of voters that may be appointed in the
				future.
AUTHORITY
				  NOTE: Promulgated in accordance with
				  R.S.
				  18:18,
				  R.S.
				  18:134,
				  R.S.
				  18:1400.8 and
				  R.S.
				  36:742.