Mississippi Administrative Code › Title 18 - HUMAN SERVICES › Part 21 - Social Services Block Grant (SSBG) › Chapter 1 - Social Services Block Grant (SSBG) › Rule 18-21-1-21.1 - Social Services Block Grant (SSBG) State Plan › FISCAL OPERATION

Current through June 25, 2024
* Social Services eligible for funding are divided into
					 three categories.
* All state agency contractors will be required to comply
					 with administrative and fiscal procedures as established by the Mississippi
					 Department of Human Services.
* The Mississippi Department of Human Services will
					 maintain a uniform, coordinated management system, including uniform reporting
					 procedures, fiscal management procedures, evaluation process, and an
					 administrative cap for all contractors.
* A 25 percent (25¢) match will be required of all
					 Social Services Block Grant state agency contractors, unless waived by the
					 Executive Director.
INCOME LIMIT FOR USE OF TRANSFERRED
					 FUNDS
Section 404(d) (3) (B) of the Personal Responsibility and
					 Work Opportunity Reconciliation Act of 1996 requires that all TANF amounts that
					 are used to carry out state programs pursuant to Title XX shall be used only
					 for programs and services to children or their families whose income is less
					 than 200 percent of the income official poverty line, applicable to a family of
					 the size involved.
EXPENDITURE PERIOD
Funds transferred into SSBG from TANF pursuant to Section
					 404 (d) (3) (A) of the Personal Responsibility and Work Opportunity
					 Reconciliation Act of 1996 (PRWORA) shall not be subject to the requirements of
					 TANF [except as required under 404(d) (3) (B)], but are subject to the rules
					 and regulations pertaining to the SSBG program corresponding to the fiscal year
					 when the funds are transferred. The transferred funds and regular SSBG funds
					 granted the state during a fiscal year are subject to the two-year timely
					 filling provisions contained in 45 CFR Part 95.1.
SUBMISSION OF PROPOSALS AND
					 DETERMINATION OF ALLOCATIONS
* Proposals for FFY 2016 were accepted for revisions until
					 July 31, 2015. Proposed Awards will be set no later than August 31, 2015.
* Proposals will adhere to the uniform format as revised
					 by Social Services Block Grant.
* All proposals will be evaluated based on merit and past
					 expenditures.
* Carryover dollars will be used to maintain services
					 currently funded through MDHS.
* The amount of administrative costs charged to the Social
					 Services Block Grant will not exceed 10 percent (10¢) of a state agency's
					 program costs. Administrative expenditures will be reported by source.
The definition of actual administrative costs will be:
All costs necessary for general administration of and
					 associated with program activity. Only those administrative and planning
					 expenditures expected to be incurred for overall program management,
					 coordination, monitoring, and evaluation may be included. Administrative and
					 planning costs associated with the personnel devoting effort to a specific work
					 activity may not be included. Such costs will be budgeted within that specific
					 program activity. Administrative and planning costs are limited to ten percent
					 (10¢) of the award, without flexibility. Grantor approval is required for
					 any increase in administrative costs.
The more prevalent administrative and planning costs
					 include, but are not limited to, those described below:
a. Salary and fringe benefits of personnel
				  involved in overall program management, coordination, monitoring, and
				  evaluation. It does not include the salary and fringe benefits of personnel
				  devoting efforts to a specific activity.
b. Consumable supplies necessary to support
				  general administrative activities such as paper, file folders, accounting work
				  papers, etc.
c. Travel of staff
				  conducted for the benefit of the program, including local mileage to be
				  reimbursed at the rate not to exceed the amount set at the federal level. All
				  other travel costs will be eligible in accordance with existing regulations of
				  the grantor.
d. Rentals, such as
				  office space and office furniture. Equipment rental is not included in this
				  cost category.
e. Equipment
				  purchase, lease, and/or rental. An allocation plan should be developed for
				  equipment shared with other activities. Equipment service agreements are to be
				  listed in the 'contractual services' cost category.
f. Contractual services such as postage,
				  telephone, printing, consultants, and equipment service contracts, etc.
g. Allocation of cost is charged
				  in accordance with contracting agency's approved cost allocation plan or
				  indirect cost rate, as applicable.
* State agency contractors will employ such reporting and
					 evaluation tools as necessary to assure accountability of subcontractors.
* Performance criteria and indicators will be established
					 by the state agency contractors for the selection and evaluation of
					 subcontractors.
* At the final closeout of the grant, unexpended funds
					 will be returned to MDHS for reallocation. However, a state agency contractor
					 may petition to retain these funds if it can be shown to be cost effective.
* The MDHS requires an audit for all of its
					 subcontractors, in accordance with the Single Audit Act of
					 1996.