Kentucky Administrative Regulations › Title 600 - TRANSPORTATION CABINET › Chapter 5 - Nonpublic School Transportation › Section 600 KAR 5:010 - Transportation of nonpublic school students

Current through Register Vol. 51, No. 1, July 1, 2024
RELATES TO: KRS 158.115, 1998 Ky. Acts ch. 615, Part I, subpart
				87, d.
NECESSITY, FUNCTION, AND CONFORMITY: In 1998 Ky. Acts ch. 615,
				Part I, subpart 87, d., funds were appropriated for nonpublic school
				transportation for each fiscal year. This administrative regulation establishes
				conditions and procedures for the reimbursement to fiscal courts of financial
				support for the transportation of nonpublic school students.
Section 1. Application for Funds.
(1) A fiscal court that provided financial
			 support for the transportation of nonpublic school students in a school year
			 pursuant to the provisions of KRS 158.115 may apply to the Transportation
			 Cabinet for reimbursement of that financial support.
(2) By May 1 of a school year for which a
			 fiscal court has authorized the expenditure of county funds pursuant to KRS 158.115, the fiscal court shall in writing notify the Transportation Cabinet,
			 Office of the Secretary of its intention to apply for reimbursement. The
			 notification shall include:
(a) The name of
			 the person in the county who will serve as liaison on the
			 application;
(b) A resolution from
			 the fiscal court stating that the county provided funds in the school year for
			 the transportation of nonpublic school students;
(c) A detailed statement of the method by
			 which the funds were made available for the transportation of the nonpublic
			 school students;
(d)
1. A copy of each contract the fiscal court
			 entered into to provide the transportation services; or
2. If the fiscal court does not contract for
			 the provision of transportation services with a bus company or a board of
			 education, a copy of the legal notice requesting applications for supplementary
			 funds from providers of transportation of nonpublic school students;
			 and
(e) An estimate of
			 the total amount of funds to be provided.
(3) The final application to the
			 Transportation Cabinet shall:
(a) Be received
			 by the Office of the Secretary by June 30 of the applicable school
			 year;
(b) Include the amount of
			 funds provided by the county for the transportation of nonpublic school
			 students; and
(c) Include proof of
			 payment of the amount requested for reimbursement; and
(d) Include a copy of each application or
			 invoice for payment and the supporting documentation from the transportation
			 provider.
(4)
(a) The Transportation Cabinet shall:
1. Evaluate the applications received for
			 compliance with the requirements established by this section; and
2. Divide the funds available in each fiscal
			 year between applicants who comply with the requirements established by this
			 section as provided by paragraphs (b) and (c) of this subsection.
(b) If the application amounts
			 spent by the counties equal or total less than the amount appropriated by the
			 General Assembly for that school year, the Transportation Cabinet shall
			 authorize payment for each requested reimbursement amount.
(c) If the application amounts spent by the
			 counties exceed the amount, the Transportation Cabinet shall prorate the amount
			 appropriated by the General Assembly among the applicants as provided by
			 Section 2 of this administrative regulation.