Missouri Code of State Regulations › Title 20 - DEPARTMENT OF COMMERCE AND INSURANCE › Division 4240 - Public Service Commission › Chapter 2 - Practice and Procedure › Section 20 CSR 4240-2.030 - Records of the Commission

Current through Register Vol. 49, No. 14, July 15, 2024
PURPOSE: This rule sets forth the record-keeping
				  requirements of the commission and the availability of these records to the
				  public. Charges for copies are subject to statutory
				  limitations.
(1) The
				secretary of the commission shall keep a full and true record of all the
				proceedings of the commission, of all books, maps, documents, and papers
				ordered filed by the commission, of all orders made by each of the
				commissioners, and of all orders made by the commission or approved and
				confirmed by it and ordered filed. In addition, the secretary of the commission
				shall maintain a docket of all cases filed and cases set for hearing and shall
				assign each matter an appropriate case number. These records shall be available
				for public inspection in the office of the secretary of the commission, during
				regular business hours, Monday through Friday, except for legal holidays. The
				specific hours the records are available shall be posted at the principal
				office of the commission.
(2)
				Copies of public records (for example, official documents, pleadings,
				transcripts, briefs, and orders) may be requested from the secretary of the
				commission. Any such request shall be made in writing.
(3) The fees for copying public records shall
				not exceed ten cents ($.10) per page for a paper copy not larger than nine
				inches by fourteen inches (9" × 14"), with the hourly fee for duplicating time
				not to exceed the average hourly rate of pay for the clerical staff of the
				commission fulfilling the request and the actual cost of research time. The
				commission shall utilize employees to make copies and conduct the research so
				that the lowest amount of charges are incurred based on the scope of the
				request.
(4) Fees for providing
				access to public records maintained on computer facilities, recording tapes or
				disks, videotapes or films, pictures, maps, slides, graphics, illustrations, or
				similar audio or visual items or devices, and for paper copies larger than nine
				inches by fourteen inches (9" × 14") shall include only the cost of copies,
				staff time, which shall not exceed the average hourly rate of pay for staff of
				the public governmental body required for making copies and programming, if
				necessary, and the cost of the disk, tape, or other medium used for the
				duplication. Fees for maps, blueprints, or plats that require special expertise
				to duplicate may include the actual rate of compensation for the trained
				personnel required to duplicate such maps, blueprints, or plats. If programming
				is required beyond the customary and usual level to comply with a request from
				records or information, the fees for compliance may include the actual costs of
				such programming.
(5) Copies may be
				provided without charge or at a reduced charge to public officers for use in
				their official capacity, or in any other situation where the Public Service
				Commission determines that waiver or reduction of the fee is in the public
				interest because it is likely to contribute significantly to public
				understanding of the operations or activities of the Public Service Commission
				and is not primarily in the commercial interest of the requester.
*Original authority: 386.300, RSMo 1939, amended 1947,
					 1984, 1995 and 386.410, RSMo 1939, amended 1947, 1977,
					 1996.