Mississippi Administrative Code › Title 12 - Finance and Administration › Part 6 - Office of Purchasing, Travel and Fleet Management › Chapter 3 - Source Selection and Contract Formation › Sec2 12-6-3.107 - Competitive Sealed Proposals › Section 12-6-3.107.07 - Evaluation Factors in the Request for Proposals or Request for Qualifications

Current through June 25, 2024
(1) When the head
				  purchasing agent submits the determination that the use of competitive sealed
				  bidding is either not practicable or not advantageous to the state to the
				  Public Procurement Review Board for its approval, he or she shall include in
				  that submission the evaluation factors that will be used in reviewing the
				  submitted proposals or qualifications. The evaluation factors shall be approved
				  by the Public Procurement Review Board in the same way that the decision to
				  solicit procurements through a request for proposals or request for
				  qualifications must be approved.
(2)
(a) The
				  request for proposals or request for qualifications shall state all of the
				  approved evaluation factors, including price, and their relative importance.
				  When the head purchasing agent is determining the weights and importance of
				  each evaluation factor, price as an evaluation factor shall be given the
				  highest criteria weighting and at least thirty-five percent (35%) out of the
				  one hundred percent (100%) total weight of all the other evaluation factors.
				  The evaluation shall be based on the evaluation factors set forth in the
				  request for proposals or request for qualifications. The evaluation factors
				  used and the weights given to each shall be decided and agreed to by the
				  evaluation committee before the opening of any proposal or qualification.
				  Numerical rating systems shall be used when determining the weight and
				  importance of each evaluation factor. Factors not specified in the request for
				  proposals or request for qualifications shall not be considered. Upon
				  completion of the evaluation, the evaluation score sheets used to review the
				  submitted proposals or qualifications shall be made part of the report required
				  under Section 3.107.12(1) herein.
(b) The following, as appropriate to
				  individual circumstances, shall be used as criteria for evaluating requests for
				  proposals or requests for qualifications under the request for proposals or
				  request for qualifications process described in Section 3.107 herein. These
				  factors are not intended to be limiting or all-inclusive, and they may be
				  adapted or supplemented in order to meet a soliciting agency's individual needs
				  as the competitive procurement process requires.
(i) Technical factors (Proposed methodology):
1. Does the offerer's proposal or
				  qualification demonstrate a clear understanding of the scope of work and
				  related objectives?
2. Is the
				  offerer's proposal or qualification complete and responsive to the specific
				  request for proposals or request for qualifications requirements?
3. Has the past performance of the offerer's
				  proposed methodology been documented?
4. Does the offerer's proposal or
				  qualification use innovative technology and techniques?
(ii) Management factors (Factors that will
				  require the identity of the offerer to be revealed must be submitted separately
				  from other factors):
1. Project management:
a. How well does the proposed scheduling
				  timeline meet the needs of the soliciting agency?
b. Is there a project management
				  plan?
2. History and
				  experience in performing the work:
a. Does
				  the offerer document a record of reliability of timely delivery and on-time and
				  on-budget implementation?
b. Does
				  the offerer demonstrate a track record of service as evidenced by on-time,
				  on-budget, and contract compliance performance?
c. Does the offerer document industry or
				  program experience?
d. Does the
				  offerer have a record of poor business ethics?
3. Availability of personnel, facilities,
				  equipment and other resources:
a. To what
				  extent does the offerer rely on in-house resources vs. contracted
				  resources?
b. Are the availability
				  of in-house and contract resources documented?
4. Qualification and experience of personnel:
a. Documentation of experience in performing
				  similar work by employees and when appropriate, sub-contractors?
b. Does the offerer demonstrate cultural
				  sensitivity in hiring and training staff?
(iii) Cost factors (Factors must be submitted
				  separately from other factors unless specifically approved by the Public
				  Procurement Review Board):
1. Cost of goods to
				  be provided or services to be performed:
a.
				  Relative cost: How does the cost compare to other similarly scored proposals or
				  qualifications?
b. Full
				  explanation: Is the price and its component charges, fees, etc. adequately
				  explained or documented?
2. Assurances of performance:
a. If required, are suitable bonds,
				  warranties or guarantees provided?
b. Does the proposal or qualification include
				  quality control and assurance programs?
3. Offerer's financial stability and
				  strength: Does the offerer have sufficient financial resources to meet its
				  obligations?