Louisiana Administrative Code › Title 37 - INSURANCE › Part I - Insurance and Related Matter › Subpart 1 - Insurance and Related Matters › Chapter 9 - Risk Analysis and Loss Prevention › Section I-901 - Risk Analysis and Loss Prevention

Current through Register Vol. 50, No. 6, June 20, 2024
A.R.S.
				  39:1543 requires the development of a
				  comprehensive loss prevention program, for implementation by all state
				  agencies, including basic guidelines and standards of measurement.
B. In order to fully comply with this statute
				  a comprehensive loss prevention plan has been developed, and the following are
				  to be implemented by every state department, agency, board, or commission that
				  employs 15 or more employees.
Any Other Loss Prevention Program
-
					 developed by the Office of Risk Management, Loss Prevention Unit in conjunction
					 with the Interagency Advisory Council for the prevention and reduction in
					 accident events that may cause injury, illness, or property damage.
Aviation Safety Program
- program to
					 provide a systematic method of screening, training, and accountability for
					 employees and supervisors required to assign or operate state-owned aircraft in
					 the scope of their employment.
Driver Safety Program
- program to provide
					 a systematic method of screening, training, and accountability for employees
					 and supervisors required to assign or drive state-owned vehicles or personal
					 vehicles in the course and scope of their employment.
Employee Training
- training to establish a
					 systematic method of training employees to perform the required tasks in a safe
					 and efficient manner and to insure all employees receive periodic refresher
					 training.
Equipment Management Program
- written loss
					 prevention maintenance program to include, but not limited to, a history of
					 each piece of equipment, designate responsibility, schedule of when maintenance
					 is to be performed, list of equipment to be maintained, how maintenance is to
					 be performed.
First Aid
- adoption of a first aid program
					 which will provide a trained first aid person at each job site and shift. This
					 policy covers all facilities and crews.
Hazard Control Program
- program to
					 establish a systematic method of recognizing, evaluating, and controlling
					 hazards prior to them producing injury, illness, or property damage.
Housekeeping Program
- program to provide a
					 method for systematically inspecting and eliminating safety and fire hazards
					 that result from uncontrolled sources. To establish clearly defined areas of
					 responsibility for orderliness and cleanliness through each state-owned or
					 operated grounds and facilities.
Inspections Program
- a program to maintain
					 a safe environment and control unsafe acts, roadway hazard inspection reports,
					 and medical malpractice records.
Investigation Program
- a program to
					 thoroughly investigate and identify, as soon as possible, the actual causes and
					 contributing factors of losses in an attempt to prevent recurrences.
Job Safety Analysis
- a procedure to be
					 used to review job methods and hazards that relate to the work environment. The
					 job safety analysis should be performed on all tasks or processes that have a
					 higher than normal rate of producing bodily injury or property damage.
Management Policy Statement
- an expression
					 of management, philosophies and goals toward safety.
Record Keeping
- records to establish a
					 procedure for the uniform development and maintenance of loss prevention and
					 control documents to be retained for one year. This will include inspection
					 reports, accident investigation reports, minutes of safety meetings, training
					 records, boiler and machinery maintenance records, and/or conditions by regular
					 and periodic facility equipment and roadway inspections.
Responsibility for Safety in an
					 Organization
- a written document to clearly define supervisory
					 responsibilities at all levels.
Safety Meetings
- meetings to be conducted
					 by supervisors with employees on a quarterly basis, unless otherwise specified
					 by ORM, to educate, inform, motivate and examine work practices for potentially
					 unsafe acts that could produce bodily injury and provide a method to preclude
					 recurrences.
Safety Rules
- general instructions
					 developed by agencies regarding the employees' responsibilities.
Water Vessel Operator Safety Program
-
					 program to provide a systematic method of screening, training, and
					 accountability for employees and supervisors required to assign or operate
					 state-owned water vessels in the scope of their employment.
C. The minimum requirements are in no way
				  intended to require revisions of existing safety plans which meet or exceed
				  these minimum requirements. However, these existing plans are subject to the
				  loss prevention unit for review and acceptance.
D. The loss prevention unit will audit each
				  department, agency, board, or commission to insure compliance of the
				  development, implementation, and adherence to the program. Audits will be
				  conducted once every three years with a re-certification review performed in
				  subsequent years. The deadline for certification will be April 30 of each year
				  for insurance premiums for the following fiscal year. Any agency, board or
				  commission found to be in compliance with state law and loss prevention
				  standards prescribed by the Office of Risk Management shall receive a credit to
				  be applied to the agency's annual self-insured premium per line of insurance
				  coverage, excluding the coverages for road hazards and medical malpractice,
				  equal to 5 percent of the agency's total annual self-insured premium paid per
				  line of coverage. An agency which has failed to receive certification after
				  undergoing a loss prevention audit shall be liable for a penalty of 5 percent
				  of the agency's total annual self-insured premium paid per line of coverage,
				  excluding the coverages for road hazards and medical malpractice. Such
				  compliance will be certified by major risk groups as follows:
1. workers compensation-regular;
2. workers compensation-maritime;
3. general liability;
4. auto liability and auto physical
				  damage;
5. property and inland
				  marine;
6. boiler and
				  machinery;
7. bond and crime
				  risk;
8. aviation;
9. marine.