Mississippi Administrative Code › Title 12 - Finance and Administration › Part 3 - Bureau of Building, Grounds and Real Property Management › Chapter 2 - Rules for the Bureau of Building, Grounds and Real Property Management › Rule 12-3-2.1 - Policies and Procedures › Section 12-3-2.1-400 - CODES AND POLICIES › Section 12-3-2.1-400.6 - PROFESSIONAL SELECTION POLICY

Current through June 25, 2024
(amended April 2009 $1,000,000 to $2,000,000; $2,000,000
						to $3,000,000 & added 400.6.b "Note" Dec 2013 SoS; 400.6 August
						2016)
THE POLICY
* Projects up to and including $3,000,000
* Projects more than $3,000,000
A. PROJECTS
					 LESS THAN $3,000,000
Projects containing an initial total project budget of up
						to and including $3,000,000 may use the Request for Qualifications professional
						selection process if the Bureau deems it necessary; however, it is not
						mandatory. The selection process is normally as follows:
1. At the time of request for Project
					 Initiation or thereafter, the Executive Director, Commissioner, President,
					 Governing Board or their authorized designee for the Using Agency or
					 Institution requesting the Project, shall submit a list containing at least
					 three (3) Professionals for consideration for the design of the Project. If no
					 list is provided, or a list containing less than three (3) Professionals is
					 provided, the Bureau shall identify additional Professionals for which the
					 Bureau has a current M54
Architect-Engineer and Related Services
					 Questionnaire
on file until a list of at least three (3) eligible is
					 established.
2. The Bureau shall
					 solicit a letter of interest from each listed Professional, including the
					 Professional's agreement to enter into a Bureau contract for the fee stipulated
					 for this Project if selected and a current M54
Architect-Engineer and
					 Related Services Questionnaire,
and M55
Architect-Engineer
					 Related Services for Specific Project Questionnaire
form. The
					 solicitation issued by the Bureau shall identify the scope of work as well as
					 criteria by which selection shall be made. Should one or more identified
					 Professionals fail to furnish a letter of interest, the Using Agency or
					 Institution shall be requested to identify additional potential Professionals
					 or the Bureau will identify additional Professional(s) until a list of three
					 (3) eligible is re-established. For projects where the Bureau determines that
					 scope of services make a fee based upon pre-defined percentage of construction
					 cost impractical or inappropriate, following selection based upon
					 qualifications only, the selected Professional shall be requested to provide a
					 detailed Proposal identifying proposed scope, deliverables, schedule, and cost.
					 The Proposal shall be reviewed by the Bureau and evaluated to determine if
					 services represent a fair and reasonable cost, and if not, the Bureau shall
					 negotiate with the selected Professional until this is achieved. Should
					 negotiations with the most qualified Professional fail to achieve a fair and
					 reasonable cost, the Bureau may negotiate with the next most qualified
					 Professional or restart the selection process.
3. Selection: A Selection Committee, composed
					 of the following voting members, may, at its discretion, choose to select the
					 Professional directly from the list of eligibles without benefit of in-person
					 interviews, or they may hold separate in-person interview with each
					 Professional on the list of eligibles:
a.
					 Director of the Bureau of Building, Grounds and Real Property Management
b. Assistant Director of the
					 Bureau of Building, Grounds and Real Property Management
c. Construction Manager of the Bureau of
					 Building, Grounds and Real Property Management or one (1) other staff member of
					 the Bureau.
d. One (1) from the
					 Institution, Agency, Department or Governing Board.
4. Voting: A minimum of three (3) Selection
					 Committee members constitute a quorum; and if for any reason a tie vote
					 results, the Director of the Bureau of Building will decide between the two (2)
					 Professionals receiving the most votes based solely upon the scoring criteria
					 identified in the solicitation.
5.
					 Omitting In-Person Interviews: If the in-person interview process is omitted,
					 one of the following shall take place prior to selection:
a. Each eligible Professional shall be
					 interviewed over the phone by the Selection Committee.
b. The Bureau Director shall waive interviews
					 based on the sufficiency of information submitted and previous performance of
					 Professionals under consideration and proceed directly to voting.
6. Motion to Reconsider: The
					 Director of the Bureau may, at his discretion, rule that the Selection
					 Committee's decision will be held on a
motion to reconsider
and reconvene the Selection Committee normally within five (5) working days
					 after the Selection Committee's initial decision. At this reconvened meeting,
					 the Committee may allow the first vote to
stand
, or the
					 Committee may
throw it out
and take another vote.
7. Emergency Project: Where project is
					 initiated to address emergency repairs, preceding process will not be followed,
					 and selection of Professional will be made based upon recommendation of the
					 Director of the Bureau.
8.
					 Continuation Project: Where project is initiated as a continuation of a
					 previous appointment for a directly related Bureau administered project,
					 preceding process will not be followed, and selection of Professional will be
					 made based upon recommendation of the Director of the Bureau.
9. Adoption Project: Where project is
					 initiated as a continuation of a previous appointment for a project
					 administered by an Institution, Agency or Department, preceding process may not
					 be followed if initial selection process used by Institution, Agency or
					 Department was done using a similar qualifications-based selection process.
The interviews, if held, are open to other
						representatives of the Institution, Agency or Department; however, they will
						not participate in the selection voting. The Bureau of Building, Grounds and
						Real Property Management is responsible for establishing any evaluation
						criteria when needed for each submission. This may change according to Project
						need.