reglab/statecodes huggingface dataset:
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 260 - RULES FOR NONPROFIT CORPORATIONS UNDER TITLE 13-B › Section 250-260-2 - Filing Requirements

Current through 2024-29, July 17, 2024
A.The standard size
				  of forms and all attachments shall be 8 1/2 x 11. Exceptions may be made for
				  "Certificates of Existence" accompanying forms MNPCA 2 and 12, which may be 8
				  1/2 x 14, as well as documents secured from other states.
B.Forms which do not conform to the size and
				  content of the prescribed forms may be rejected by the Secretary of
				  State.
C.All documents must be
				  dated by month, day and year.
D.
				  Forms will only be accepted if typed or printed in ink.
E. All documents must be originally signed,
				  i.e., bear original signatures, not rubber-stamped or machine made copies of
				  signatures.
F. The Secretary of
				  State may reject a document that does not contain the name and capacity of the
				  signer or signers in a legible form in addition to the signatures.
G. Document filing date shall be the date the
				  document is first received in the Bureau of Corporations, Elections and
				  Commissions in proper filing order with the appropriate filing fees. The
				  Secretary of State is required to return documents that do not meet statutory
				  or rule requirements. The Secretary of State reserves the right to determine
				  that a document is in proper filing order. As a courtesy to filers, the
				  Secretary of State may, in its discretion, correct typographical errors or make
				  other corrections if authorized to do so by the filer. The Secretary of State
				  may require written authorization from the filer as a condition to making such
				  corrections.
H.When the names of
				  officers are requested, as in the Annual Report, the names of the President,
				  Treasurer, Secretary or Clerk, Registered Agent and Directors shall be
				  furnished.
I.A local development
				  corporation formed by one or more municipalities pursuant to Title 5
				  §13081(6) is eligible to file under Title 13-B or under Title 13 Chapter
				  81.
J.An amendment to the Articles
				  of Incorporation shall be considered a change of purpose if it adds a new
				  purpose, removes the old purpose in part or totally, or makes the old purpose
				  more specific or more general.
K.
				  Refunds of $5.00 or less will not be processed.
L.The address required by 13-B MRSA
				  Section304 or Section 1212, concerning the registered office of a registered
				  agent, shall state the location address of such office. If, in addition, a
				  different mailing address exists, that information must also be
				  included.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 260 - RULES FOR NONPROFIT CORPORATIONS UNDER TITLE 13-B › Section 250-260-3 - Annual Reports

Current through 2024-29, July 17, 2024
A.Each nonprofit
				  corporation on file as of December 31st of a given calendar year must file an
				  annual report no later than June 1st of the following year. The information
				  contained in the annual report must be current as of the date the report is
				  signed. Corporations previously excused from filing annual reports, which
				  resume the carrying on of activities pursuant to 13-B MRSA §1301,
				  sub-§ 6 are required to file an annual report beginning the next June 1st
				  following resumption.
B.The Annual
				  Report form issued by the Secretary of State, containing preprinted information
				  about the corporation, must be used. Additional pages may be attached to
				  include the name and address of officers, if necessary. List the number of
				  pages attached on the report. Use one side of the paper only. All attachments
				  must contain the name and charter number of the corporation across the top of
				  the page. Each page should be numbered consecutively.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 260 - RULES FOR NONPROFIT CORPORATIONS UNDER TITLE 13-B › Section 250-260-4 - List of Registered Agents

Current through 2024-29, July 17, 2024
The Secretary of State will establish and maintain a list
					 of corporations and individuals willing to serve as a registered agent for
					 foreign corporations carrying on activities in this State. Persons who would
					 like to be included on the list may complete an application form setting forth
					 contact information. Foreign corporations seeking to qualify in this State will
					 be forwarded the list upon request.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 260 - RULES FOR NONPROFIT CORPORATIONS UNDER TITLE 13-B › Section 250-260-5 - Determining Distinguishability of Nonprofit Corporation Names

Current through 2024-29, July 17, 2024
When determining distinguishability, the Secretary of State
					 will define a special character to be any character not in the numeric set of
					 "0" to "9" and in the alpha set of "A" to "Z".
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 270 - RULES FOR LIMITED PARTNERSHIPS UNDER TITLE 31, CHAPTER 19 › Section 250-270-1 - Filing Requirements

Current through 2024-29, July 17, 2024
A.The standard size
				  of forms and all attachments shall be 8 1/2 x 11. Exceptions may be made for
				  "Certificates of Existence" accompanying forms MLPA 2 and 12, which may be 8
				  1/2 x 14, as well as documents secured from other states.
B.Forms which do not conform to the size and
				  content of the prescribed forms may be rejected by the Secretary of
				  State.
C.All documents must be
				  dated by month, day and year.
D.Forms will only be accepted if typed or
				  printed in ink.
E.All documents
				  must be originally signed, i.e., bear original signatures, not rubber stamped
				  or machine made copies of signatures.
F.The Secretary of State may reject a
				  document which does not contain the name and capacity of the signer or signers
				  in a legible form in addition to the signatures.
G.Document filing date shall be the date the
				  document is first received in the Bureau of Corporations, Elections and
				  Commissions in proper filing order with the appropriate filing fees. The
				  Secretary of State is required to return documents that do not meet statutory
				  or rule requirements. The Secretary of State reserves the right to determine
				  that a document is in proper filing order. As a courtesy to filers, the
				  Secretary of State may, in its discretion, correct typographical errors or make
				  other corrections if authorized to do so by the filer. The Secretary of State
				  may require written authorization from the filer as a condition to making such
				  corrections.
H.When necessary, the
				  Secretary of State may require documents to contain the name of the limited
				  partnership as originally filed or as it appears on the record in its
				  jurisdiction of organization, the date of formation or initial filing in this
				  State, and/or the jurisdiction of organization in order to distinguish one
				  limited partnership from another on the record.
I.Refunds of $5.00 or less will not be
				  processed.
J.The address required
				  by 31 MRSA Section1314, concerning the registered office of a registered agent,
				  shall state the location address of such office. If, in addition, a different
				  mailing address exists that information must also be included.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 270 - RULES FOR LIMITED PARTNERSHIPS UNDER TITLE 31, CHAPTER 19 › Section 250-270-2 - Annual Reports

Current through 2024-29, July 17, 2024
A.Each limited
				  partnership on file as of December 31st of a given calendar year must file an
				  annual report no later than June 1st of the following year. The information
				  contained in the annual report must be current as of the date the report is
				  signed.
B.The Annual Report form
				  issued by the Secretary of State, containing preprinted information about the
				  limited partnership, must be used. Additional pages may be attached to include
				  the variable information contained in the report. List the number of pages
				  attached on the report. Use one side of the paper only. All attachments must
				  contain the name and charter number of the limited partnership across the top
				  of the page. Each page should be numbered consecutively.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 270 - RULES FOR LIMITED PARTNERSHIPS UNDER TITLE 31, CHAPTER 19 › Section 250-270-3 - List of Registered Agents

Current through 2024-29, July 17, 2024
The Secretary of State will establish and maintain a list
					 of corporations and individuals willing to serve as a registered agent for
					 foreign limited partnerships doing business in this State. Persons who would
					 like to be included on the list may complete an application form setting forth
					 contact information. Foreign limited partnerships seeking to qualify in this
					 State will be forwarded the list upon request.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 270 - RULES FOR LIMITED PARTNERSHIPS UNDER TITLE 31, CHAPTER 19 › Section 250-270-4 - Determining Distinguishability of Limited Partnership Names

Current through 2024-29, July 17, 2024
When determining distinguishability, the Secretary of State
					 will define a special character to be any character not in the numeric set of
					 "0" to "9" and in the alpha set of "A" to "Z".
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 280 - RULES FOR MARKS REGISTERED UNDER TITLE 10, CHAPTER 301-A › Section 250-280-1 - General Application Requirements

Current through 2024-29, July 17, 2024
A.All
				  applications must be written in the English language, or include a written
				  interpretation.
B.No application
				  will be accepted if there are any blank or unanswered questions. Should any
				  section not apply, "not applicable" or "N/A" must appear in place of the
				  information.
C.Facsimiles of marks
				  are acceptable in forms such as drawings, photographs, photocopies, samples of
				  labels, embossments, etc. Facsimiles or samples larger than 8 1/2" x 11" or
				  smaller than 2 square inches, three dimensional or bulky material cannot be
				  accepted. We will accept photographs or relief drawings to provide the
				  necessary information. All facsimiles shall be photostatically reproducible
				  (e.g. no watermarks).
D.All
				  applications shall be accompanied by copies of the mark in
				  triplicate.
E. Applications
				  alleging ownership of a mark by a domestic corporation shall not be filed if
				  the records in the office of the Secretary of State fail to indicate that such
				  corporation has good standing, or the equivalent.
F. No changes or amendments will be allowed
				  on previously recorded marks. A new application shall be filed as a "new
				  registration". However, classes may be added or removed, pursuant to 10 MRSA
				  Section1525-A, by submitting an amended application with the necessary fees,
				  providing the application reflects no changes in the mark.
G.Class numbers 1-35 shall be known as
				  "Goods" and class numbers 36-43 shall be known as "Services".
H.No application that contains a phrase
				  and/or design that the Secretary of State determines to be public domain or a
				  design that is a universal symbol will be accepted for filing without a
				  separate notarized disclaimer signed and dated by the applicant.
I.Document filing date shall be the date the
				  document is first received in the Bureau of Corporations, Elections and
				  Commissions in proper filing order with the appropriate filing fees. The
				  Secretary of State is required to return documents that do not meet statutory
				  or rule requirements. The Secretary of State reserves the right to determine
				  that a document is in proper filing order. As a courtesy to filers, the
				  Secretary of State may, in its discretion, correct typographical errors or make
				  other corrections if authorized to do so by the filer. The Secretary of State
				  may require written authorization from the filer as a condition to making such
				  corrections.
J.Refunds of $5.00 or
				  less will not be processed.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 280 - RULES FOR MARKS REGISTERED UNDER TITLE 10, CHAPTER 301-A › Section 250-280-2 - Registration Application

Current through 2024-29, July 17, 2024
A.Any information
				  not specifically described or referred to in section B of the application shall
				  not be protected. Enter all information you seek protection on. (NOTE:
				  referring to a specific design shall limit your protection to specifically that
				  design. Any changes in design shall be considered a different mark. Generally
				  referring to a mark shall provide greater flexibility of registrant's use of
				  mark. However, general reference to a mark may also allow for other applicants
				  to file slightly different marks.)
B. If the mark has been used only in Maine,
				  by the applicant or a predecessor, then the date first used "anywhere" in
				  section A.1. is the same as the date first used in Maine.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 280 - RULES FOR MARKS REGISTERED UNDER TITLE 10, CHAPTER 301-A › Section 250-280-3 - Assignment Application

Current through 2024-29, July 17, 2024
A.Sections B, C
				  & D of the Assignment Application must reflect the information presently on
				  file with the office of the Secretary of State.
B.Section E.3. of the Assignment Application
				  must include the capacity of the assignee.
C.Section D.4. of the Assignment Application
				  must reflect the date signed (this date must not be earlier than the date of
				  the transaction in Section D.3.) of the same form.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 280 - RULES FOR MARKS REGISTERED UNDER TITLE 10, CHAPTER 301-A › Section 250-280-4 - Similar/Same Marks

Current through 2024-29, July 17, 2024
A.A mark which
				  consists of words and designs which are identical to the words and designs of a
				  registered mark shall not be accepted for filing regardless of the
				  class.
B.A mark which consists of
				  words identical to words contained in a registered mark may be registered for
				  classifications different from those of such existing marks, provided there is
				  no conflict with the requirements of paragraph A above.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 280 - RULES FOR MARKS REGISTERED UNDER TITLE 10, CHAPTER 301-A › Section 250-280-5 - Each Mark Unique

Current through 2024-29, July 17, 2024
Each mark registered must be unique. Attempts to file
					 several similar marks as one registration will be rejected. Marks identical in
					 design but specified as having different colors (e.g. a red diamond and a green
					 diamond) are considered distinct marks each requiring a separate
					 registration.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 290 - RULES FOR LIMITED LIABILITY COMPANIES UNDER TITLE 31, CHAPTER 13 › Section 250-290-1 - Filing Requirements

Current through 2024-29, July 17, 2024
A.The standard size
				  of forms and all attachments shall be 8 1/2 x 11. Exceptions may be made for
				  "Certificates of Existence" accompanying forms MLLC 2 and 12, which may be 8
				  1/2 x 14, as well as documents secured from other states.
B.Forms which do not conform to the size and
				  content of the prescribed forms may be rejected by the Secretary of
				  State.
C.All documents must be
				  dated by month, day and year.
D.Forms will only be accepted if typed or
				  printed in ink.
E.All documents
				  must be originally signed, i.e., bear original signatures, not rubber stamped
				  or machine made copies of signatures.
F.The Secretary of State may reject a
				  document which does not contain the name and capacity of the signer or signers
				  in a legible form in addition to the signatures.
G.Document filing date shall be the date the
				  document is first received in the Bureau of Corporations, Elections and
				  Commissions in proper filing order with the appropriate filing fees. The
				  Secretary of State is required to return documents that do not meet statutory
				  or rule requirements. The Secretary of State reserves the right to determine
				  that a document is in proper filing order. As a courtesy to filers, the
				  Secretary of State may, in its discretion, correct typographical errors or make
				  other corrections if authorized to do so by the filer. The Secretary of State
				  may require written authorization from the filer as a condition to making such
				  corrections.
H.When necessary, the
				  Secretary of State may require documents to contain the name of the limited
				  liability company as originally filed or as it appears on the record in its
				  jurisdiction of organization, the date of formation or initial filing in this
				  State, and/or the jurisdiction of organization in order to distinguish one
				  limited liability company from another on the record.
I.Refunds of $5.00 or less will not be
				  processed.
J.The address required
				  by 31 MRSA Section607 or Section 714, concerning the registered office of a
				  registered agent, shall state the location address of such office. If, in
				  addition, a different mailing address exists that information must also be
				  included.
K.The affidavit required
				  by 31 MRSA Section607.5.B.3. must list the name and address of a manager, or if
				  no manager, a member to whom the notice of resignation has been sent. If no
				  annual report has been filed, the resigning agent must provide the name and
				  address of any manager, or if no manager, a member to whom the notice of
				  resignation has been sent.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 290 - RULES FOR LIMITED LIABILITY COMPANIES UNDER TITLE 31, CHAPTER 13 › Section 250-290-2 - Annual Reports

Current through 2024-29, July 17, 2024
A.Each limited
				  liability company on file as of December 31st of a given calendar year must
				  file an annual report no later than June 1st of the following year. The
				  information contained in the annual report must be current as of the date the
				  report is signed.
B.The Annual
				  Report form issued by the Secretary of State, containing preprinted information
				  about the limited liability company, must be used. Additional pages may be
				  attached to include the variable information contained in the report. List the
				  number of pages attached on the report. Use one side of the paper only. All
				  attachments must contain the name and charter number of the limited liability
				  company across the top of the page. Each page should be numbered
				  consecutively.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 290 - RULES FOR LIMITED LIABILITY COMPANIES UNDER TITLE 31, CHAPTER 13 › Section 250-290-3 - List of Registered Agents

Current through 2024-29, July 17, 2024
The Secretary of State will establish and maintain a list
					 of corporations and individuals willing to serve as a registered agent for
					 foreign limited liability companies doing business in this State. Persons who
					 would like to be included on the list may complete an application form setting
					 forth contact information. Foreign limited liability companies seeking to
					 qualify in this State will be forwarded the list upon request.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 290 - RULES FOR LIMITED LIABILITY COMPANIES UNDER TITLE 31, CHAPTER 13 › Section 250-290-4 - Determining Distinguishability of Limited Liability Company Names

Current through 2024-29, July 17, 2024
When determining distinguishability, the Secretary of State
					 will define a special character to be any character not in the numeric set of
					 "0" to "9" and in the alpha set of "A" to "Z".
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 401 - ADMINISTRATIVE RULES FOR UNIFORM COMMERCIAL CODE, TITLE 11, ARTICLE 9-A › Section 250-401-3 - UCC Information Management System

Current through 2024-29, July 17, 2024
300 General.
The filing officer uses a UCC
					 information management system to store, index, and retrieve information
					 relating to financing statements. The UCC information management system
					 includes an index of the names of debtors included on financing statements that
					 are active records.This section describes the UCC information management
					 system.
301 Primary data elements.
The primary data
					 elements used in the UCC information management system are the following.
A.
Identification
				  numbers
1 Each initial financing
				  statement is identified by a unique file number assigned by the filing officer.
				  The file number of the initial financing statement is stamped on written UCC
				  records or otherwise permanently associated with the record maintained in the
				  UCC information management system. A record is created in the UCC information
				  management system for each initial financing statement and all information
				  comprising such record is maintained in the system. The record is identified by
				  the same information assigned to the initial financing statement.
2 A UCC record other than an initial
				  financing statement is identified by a unique file number assigned by the
				  filing officer. In the UCC information management system, all UCC records other
				  than initial financing statements are linked to the record of their related
				  initial financing statement.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 401 - ADMINISTRATIVE RULES FOR UNIFORM COMMERCIAL CODE, TITLE 11, ARTICLE 9-A › Section 250-401-4 - Filing and Data Entry Procedures

Current through 2024-29, July 17, 2024
400 Errors of the filing office.
The filing
					 office may correct data entry and indexing errors of filing office personnel in
					 the UCC information management system at any time. If a correction is made to a
					 record of a financing statement after the filing office has issued a search
					 report with a through date and time (see subsection 505.B.4 ) that is on or
					 after the filing date and time of the financing statement, the filing office
					 will associate with the record of the financing statement in the UCC
					 information management system a filing officer statement on the date that the
					 corrective action was taken providing the date and an explanation of the
					 correction.
401 Data entry.
Data are entered into the UCC
					 information management system exactly as provided in a UCC record, without
					 regard to apparent errors. Data provided in electronic form is transferred to
					 the UCC information management system exactly as submitted by the remitter.
402 Verification of data entry.
The filing
					 office will verify accuracy of the data from UCC records entered in accordance
					 with subsection 401 into the UCC information management system. Data entry
					 performed by remitters with respect to electronically filed UCC records is the
					 responsibility of the remitter and is not verified by the filing office.
403 Master amendments.
The filing office will
					 not accept master or global amendments of secured party names or addresses, or
					 assignments.
404 Notice of bankruptcy.
The filing officer
					 shall take no action upon receipt of a notification, formal or informal, of
					 bankruptcyproceeding involving a debtor named in the UCC information management
					 system.
405 Redaction.
The filing officer is not
					 obliged to redact any information from the information it provides to searchers
					 and bulk data purchasers.Therefore, the filer should not include information
					 that is not required to be filed on a UCC record.
406 Use of other than standard, printable ASCII
					 characters.
If a UCC record contains any characters other than those
					 included in the standard, printable ASCII character set as required by
					 subsection 101.E, the filing office will replace those characters with a space
					 when entering the UCC record into the UCC information management
					 system.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 401 - ADMINISTRATIVE RULES FOR UNIFORM COMMERCIAL CODE, TITLE 11, ARTICLE 9-A › Section 250-401-5 - Search Requests and Reports

Current through 2024-29, July 17, 2024
500 General requirements.
The filing officer
					 maintains for public inspection a searchable index for all active records in
					 the UCC information management system. Active records will be retrievable by
					 the name of the debtor or by the file number of the related initial financing
					 statement, and each active record related to an initial financing statement is
					 retrieved with the initial financing statement using either retrieval method.
501 Search requests - required information.
Search requests shall include the following:
A.
Name searched.
A search
				  request must set forth the name of the debtor to be searched using designated
				  fields for organization or individual surname, first personal name and
				  additional name(s)/initial(s). A search request will be processed using the
				  data and designated fields exactly as submitted, including the submission of no
				  data in a given field, without regard to the nature or character of the debtor
				  that is subject of the search.
B.
Requesting party.
A search request must set forth the name and
				  address of the person to whom the search results is to be sent.
C.
Fee.
The appropriate fee shall
				  be tendered by a method described in subsection 106.
502 Search requests - optional
					 information.
Search requests may include the following:
A.
Copies.
The request may limit
				  the copies of UCC records that would normally be provided with a search report
				  by requesting that no copies be provided or that copies be limited to those UCC
				  records that:
1 include a particular city in
				  the debtor address; or
2 were filed
				  on a particular date or within a particular range of dates.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 401 - ADMINISTRATIVE RULES FOR UNIFORM COMMERCIAL CODE, TITLE 11, ARTICLE 9-A › Section 250-401-6 - Other Notices of Liens

Current through 2024-29, July 17, 2024
Other liens, created pursuant to statutes other than the
					 Uniform Commercial Code, are recorded and maintained in the same UCC
					 information management system by the filing office.Search requests are handled
					 in the same manner as described in subsection 505 and filing fees are described
					 in subsection 104.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 502 - RULES GOVERNING THE CONDUCT AND PROCEDURES FOR ELECTION RECOUNTS, IN ELECTION CONTESTS DETERMINED BY PLURALITY › Part A - GENERAL PROCEDURES › Section 250-502-1 - DEFINITIONS

Current through 2024-29, July 17, 2024
1. "
Recount Candidate A
".
					 "Recount Candidate A" refers to the apparent winner.
2. "
Recount Candidate B
".
					 "Recount Candidate B" refers to the requesting candidate in a recount involving
					 two candidates, or the candidate who received the second highest number of
					 votes based on the Return of Votes Cast reported by the municipalities, in a
					 recount involving three candidates.
3. "
Recount Candidate C
".
					 "Recount Candidate C" is the requesting candidate who received the third
					 highest number of votes based on the Return of Votes Cast reported by the
					 municipalities, in a recount involving three candidates.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 502 - RULES GOVERNING THE CONDUCT AND PROCEDURES FOR ELECTION RECOUNTS, IN ELECTION CONTESTS DETERMINED BY PLURALITY › Part A - GENERAL PROCEDURES › Section 250-502-2 - PREPARATION FOR THE RECOUNTS

Current through 2024-29, July 17, 2024
1.
Designating State Recount Personnel
A.
Recount Supervisor
. The
					 recount will be conducted under the supervision of the Secretary of State, or
					 his or her designee, who is called the Recount Supervisor. The Recount
					 Supervisor will direct and oversee the conduct of the recount according to the
					 laws, rules and procedures governing the conduct of the recount and the conduct
					 of elections.
B.
Recount
					 Assistants
. The Secretary of State will provide the necessary number of
					 Department staff to act as Recount Assistants. The Recount Supervisor will
					 assign one Recount Assistant to each counting team and will assign Recount
					 Assistants to other tasks as necessary.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 502 - RULES GOVERNING THE CONDUCT AND PROCEDURES FOR ELECTION RECOUNTS, IN ELECTION CONTESTS DETERMINED BY PLURALITY › Part A - GENERAL PROCEDURES › Section 250-502-3 - CONDUCTING THE RECOUNTS

Current through 2024-29, July 17, 2024
1.
Security
					 of the Recount Area
. There will be a guardrail enclosure set up to
					 separate the recount area from the public viewing area. In addition to the
					 State recount personnel, only the representatives or counsel for the candidates
					 or the Yes or No side of a referendum, and the counters may be within the
					 guardrail enclosure. All persons participating in the recount, including the
					 Recount Supervisor and Recount Assistants, must sign in before the start of the
					 recount, on a form provided by the Secretary of State. Candidates and members
					 of the public must remain outside the guardrail area. Only limited conversation
					 will be permitted in the recount room. Cell phones must be silenced during the
					 recount and may be used within the guardrail area only by the Recount
					 Supervisor or Recount Assistants as needed to conduct the recount. Any person
					 who causes a disruption of the recount process may be removed from the room, at
					 the discretion of the Recount Supervisor.
2.
Inspection of Materials
A.
Prior to Counting
. Prior to
					 the beginning of the recount, the representatives or counsel for the candidates
					 or the Yes or No side of a referendum will be allowed within the guardrail
					 enclosure to inspect the tamper-proof containers, locks and seals and sign off
					 on their condition.
B.
During
					 the Recount
. Used (voted) ballots will be inspected and counted during
					 the recount process as provided in subsection 4 below. Once the final count for
					 a municipality has been determined, the voted ballots for that municipality
					 will be resealed in tamper-proof containers, and will not be available for
					 inspection again unless the Recount Supervisor later determines, after
					 consultation with the candidates or their counsel, that re-inspection is
					 necessary to resolve a factual dispute or question about the validity of the
					 recount. lf additional materials have been retrieved pursuant to section 2,
					 subsection 4, paragraph B of these rules, they may be inspected as follows:
(1) The containers of unused state ballots
					 may be inspected immediately after that municipality's ballots have been
					 counted, or they may be held for inspection until after all the ballots in the
					 electoral district have been counted.
(2) The incoming voting lists, absentee
					 ballot envelopes and other election materials may be inspected upon request of
					 one or both of the candidates or their counsel, or at the direction of the
					 Recount Supervisor, after all the ballots in the electoral district have been
					 counted and the Final Recount Tabulation has been prepared.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 502 - RULES GOVERNING THE CONDUCT AND PROCEDURES FOR ELECTION RECOUNTS, IN ELECTION CONTESTS DETERMINED BY PLURALITY › Part A - GENERAL PROCEDURES › Section 250-502-4 - RESOLUTION OF THE RECOUNT

Current through 2024-29, July 17, 2024
1.
Final
					 Recount Tabulation
. After the ballots from all the municipalities
					 included in the recount have been recounted, and after the candidates or their
					 counsel have had an opportunity to inspect other election materials if
					 requested pursuant to section 2, subsection 4 of this rule, the Recount
					 Supervisor shall prepare a Final Recount Tabulation showing the sum of the
					 final counts agreed to in each municipality, including the number of challenged
					 ballots and ballots remaining in dispute. Each candidate's counsel or
					 representative will then be required to sign the Municipal Tally form for each
					 municipality in the electoral district (if not already signed pursuant to
					 section 3, subsection 5, paragraph F of this rule) and the Final Recount
					 Tabulation. Once the participating candidates, referendum representatives or
					 their counsel have signed the Final Recount Tabulation, that becomes the final
					 count for the election. If the number of challenged or disputed ballots
					 included in the final count for the election is not enough to affect the result
					 of the election, then the result of the election is determined by the Final
					 Recount Tabulation. If the number of challenged or disputed ballots included in
					 the final count for the election is enough to affect the result of the
					 election, and the recount result is appealed pursuant to
					 21-A M.R.S.A.
					 §737-A, subsection I 0, then the result
					 of the election will be determined by the appeal.
2.
Withdrawal from Recount
. If a
					 candidate or side of a referendum wishes to withdraw from the recount at any
					 time, they may do so in writing, subject to the requirements of
					 21-A M.R.S.A.
					 §737-A, sub-§11 for candidates.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 502 - RULES GOVERNING THE CONDUCT AND PROCEDURES FOR ELECTION RECOUNTS, IN ELECTION CONTESTS DETERMINED BY PLURALITY › Part B - PROCEDURES FOR STATEWIDE OR MULTICOUNTY RECOUNTS › Section 250-502-2 - DEPOSIT FOR RECOUNT

Current through 2024-29, July 17, 2024
1.
Deadline
					 for payment of deposit
. The candidate requesting a recount, or
					 organization representing the apparent losing side of a referendum, must pay
					 the deposit as required by
					 21-A M.R.S.A.
					 §737-A, sub-§J -A or §738,
					 sub-§2 at the time the written and signed request for the recount is
					 submitted to the Secretary of State, or within 2 business days of the Secretary
					 of State providing the estimated cost for Stage I of the recount
2.
Multiple requesting candidates for
					 same office recount
. If more than one candidate requests a recount for
					 the same statewide or multicounty office, each candidate must pay a deposit,
					 but the final cost of the recount will be shared among each requesting
					 candidate for each stage in which they remain a participant in the recount.
3.
Form of payment for
					 deposit
. Payment must be in the form of a cashier's check or money
					 order.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 505 - VOTER LIST MAINTENANCE PROCEDURES › Section 250-505-2 - Removal prohibited

Current through 2024-29, July 17, 2024
A person's name may not be removed from the voting list for
					 any of the following:
1. Failure to
				  vote. Failure to vote in any election shall not be grounds for removal from the
				  voter list. This prohibition does not preclude the use of an inactive status as
				  part of a voter list maintenance program as prescribed in this rule. This also
				  does not preclude the sending of Address Verification Notices to those who did
				  not vote in the most recent general election, as described in §1,
				  sub-§2(B) of this Chapter.
2.
				  Criminal conviction. Maine law does not allow for the removal of a registrant's
				  name from the voter list because of a criminal conviction in any
				  court.
3. Marriage. A registrar
				  shall not remove a registrant's name from the voter list solely because he or
				  she has married. This prohibition, however, does not preclude the registrar
				  from sending a notice (in accordance with 21-A MRSA §128(3) ) inquiring
				  whether, as a result of the marriage, that voter's name or address has
				  changed.
4. Change of residence
				  address within the same municipality. If it appears that a registrant has moved
				  to another location within the registrar's jurisdiction, the registrar shall
				  not remove the registrant's name from the voter list and shall not designate
				  the registrant as inactive on the voter list, but the registrar shall:
A. Update the registration records to reflect
				  the new address; and
B. Send to the
				  registrant a Change of Address Confirmation Card requesting that the registrant
				  provide the correct address information. Failure to respond to this notice
				  shall not be grounds for removal from the voter list and, in this case, shall
				  not be grounds for placement of the registrant's name on the inactive list. If
				  the registrant offers the change of address information in person or in
				  writing, this notice need not be sent.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 505 - VOTER LIST MAINTENANCE PROCEDURES › Section 250-505-3 - Time for completion of the voting list maintenance program

Current through 2024-29, July 17, 2024
All procedures intended to systematically remove names from
					 the voter list shall be completed at least 90 days prior to any election. This
					 time limit shall not be construed to preclude the removal of names within 90
					 days of any election for the reasons stated in §
										1, sub-§
										1, paragraphs A-H of this
					 Chapter.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 505 - VOTER LIST MAINTENANCE PROCEDURES › Section 250-505-4 - Record keeping

Current through 2024-29, July 17, 2024
1. Confirmation
				  mailings. The registrar shall keep for two years a list of the names and
				  addresses of all persons to whom a Change of Address Confirmation Card is
				  sent.
2. Responses to confirmation
				  mailings. The registrar shall keep for two years a record of those individuals
				  who responded to a Change of Address Confirmation Card and the contents of the
				  responses.
3. Removals. The
				  registrar shall keep for two years a separate list of all removals from the
				  voter list, the date of the removal, and the reason for the removal. In
				  addition, the registrar shall keep for two years all documents used in the
				  removal of voters from the voter list.
4. NCOA data. The registrar shall keep for
				  two years all information received from the NCOA program.
5. Public information. All information
				  collected and maintained under this section shall be available to the public
				  upon request.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 505 - VOTER LIST MAINTENANCE PROCEDURES › Section 250-505-5 - NVRA Data Reports to be filed with the Secretary of State

Current through 2024-29, July 17, 2024
Each municipality shall complete the NVRA Data Report and
					 file it with the Secretary of State. The reports shall be due to the Secretary
					 of State annually on February 1 and shall include data for the reporting period
					 of January 1 to December 31 of the prior year. The NVRA Data Report shall
					 include the following information required by federal law to be
					 monitored:
1. Name of the
				  municipality. The name of the municipality shall be clearly indicated at the
				  top of the form.
2. New valid
				  registrations. The form shall include a place for the total number of new valid
				  registrations, including registrations that are new to the municipality, but
				  excluding all applications that are duplicates, rejected, or report only a
				  change of name, address, or party affiliation.
3. Applications received via mail. The form
				  shall include a place for the total number of applications received via mail,
				  regardless of whether they were valid, rejected, incomplete, duplicative, or
				  reporting only a change of address, name, or party affiliation. Applications
				  mailed to municipal registrars from the Secretary of State or from groups known
				  to have conducted an organized voter registration drive shall not be
				  included.
4. Applications received
				  in-person or from voter registration drives. The form shall include a place for
				  the total number of registrations accepted in-person or received as a result of
				  an organized voter registration drive.
5. Registrants on the inactive list. If the
				  municipality has chosen to use the inactive list, this form shall include a
				  place for the total number of registrants on the inactive list as of December
				  31 of the reporting period. If the municipality has chosen not to use the
				  inactive list, an "N/A" should be placed in this space.
6. Registrants deleted from the voter list.
				  The form shall include a place for the total number of registrants that were
				  deleted from the voter list, including both the active and inactive
				  lists.
7. Duplicate registrations.
				  The form shall include places for the number of duplicate registrations for
				  each of the following categories:
A. Motor
				  voter cards (only the yellow cards from the Bureau of Motor
				  Vehicles).
B. All other
				  sources.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 505 - VOTER LIST MAINTENANCE PROCEDURES › Section 250-505-6 - Design of the NVRA Data Report

Current through 2024-29, July 17, 2024
The Secretary of State shall design the form of the NVRA
					 Data Report.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 510 - ADMINISTRATIVE COMPLAINT PROCEDURE FOR TITLE III OF THE HELP AMERICA VOTE ACT OF 2002 (HAVA) › Section 250-510-1 - Definitions

Current through 2024-29, July 17, 2024
1. "Complainant" means the person who files a
				  complaint under this chapter.
2.
				  "Federal election" means a primary or general election in which a federal
				  office appears on the ballot.
3.
				  "Respondent" means any state or local election official whose actions or
				  inactions are alleged, in a written complaint filed as provided in this
				  chapter, to be in violation of Title III of the Help America Vote Act of
				  2002.
4. "Title III" means Title
				  III of the Help America Vote Act of 2002,
				  Public Law
				  107-252, 116 Stat., 1666 (2002), codified at
				  42
				  United States Code, sections 15481 -
				  15485.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 510 - ADMINISTRATIVE COMPLAINT PROCEDURE FOR TITLE III OF THE HELP AMERICA VOTE ACT OF 2002 (HAVA) › Section 250-510-2 - Scope

Current through 2024-29, July 17, 2024
1. Complaints about the conduct of state
				  elections or concerning violations of requirements outside the scope of Title
				  III of HAVA are outside the scope of this rule.
2. The complaint procedure outlined in this
				  rule is intended to supplement, not substitute for, the current processes by
				  which the Secretary of State's office receives and responds to complaints about
				  election practices.
Code of Maine Rules › 29 - DEPARTMENT OF THE SECRETARY OF STATE › 250 - BUREAU OF MOTOR VEHICLES › Bureau of Corporations, Elections and Commissions › Chapter 510 - ADMINISTRATIVE COMPLAINT PROCEDURE FOR TITLE III OF THE HELP AMERICA VOTE ACT OF 2002 (HAVA) › Section 250-510-3 - Complaints

Current through 2024-29, July 17, 2024
1.
Who may file.
Any person who
				  believes that a violation of any provision of Title III has occurred, is
				  occurring, or is about to occur in a federal election may file a complaint as
				  provided under this rule.
2.
Form of complaint.
A complaint shall be in writing, on a form provided
				  by the Secretary of State, and shall contain the following information:
A. The full name, telephone number, mailing
				  address, and email address if applicable, of the complainant;
B.Identification of the local or state
				  official (by name or by reference to the office) who is alleged to have
				  violated Title III (the "respondent");
C. A description of the alleged violation of
				  Title III that is alleged to have occurred, is occurring, or is about to occur,
				  sufficient to apprise the Secretary of State and the respondent of the nature
				  and specifics of the complaint;
D.An indication whether the complainant
				  wishes to request a hearing; and
E.The signature of the complainant sworn to
				  under oath or affirmation before a notary public or attorney at law.
The Secretary of State's office will accommodate an
					 individual's disability and offer assistance, if appropriate, in this
					 process.