Mississippi Administrative Code › Title 8 - Education - Institutions of Higher Learning › Part 3 - Bylaws › Chapter 3 › Section 8-3-3-301.05 - BOARD MEETINGS AND AGENDA › Section 8-3-3-301.05-301.0510 - MEETING RULES OF ORDER

Current through June 25, 2024
Meetings of the Board and its committees shall be conducted
					 in accordance with controlling statutes and applicable bylaws, regulations, or
					 policies. In the absence of such statutes, bylaws, regulations, or policies,
					 meetings shall be conducted in accordance with these rules and
Roberts
					 Rules of Order
. The Boards Meeting Rules of Order are as
					 follows:
A. Presiding Officer
The President of the Board shall be the presiding officer
					 at official Board functions. In his or her absence, the Vice President of the
					 Board shall preside. In the absence of both, the President of the Board may
					 appoint a President Pro Tempore to preside at a Board function. For committee
					 meetings, the chair of the subject committee shall be the presiding officer. In
					 his or her absence, the President of the Board, who is an ex officio member of
					 all committees, shall preside.
B. Convening Meetings
The Board and its committees shall convene at the times and
					 places announced by public notice and as required by law, policy, or Board
					 action.
C. Quorums, Agenda,
				  Rulings of the Presiding Officer, and Delay
1. Quorums
A quorum for the transaction of business shall be a minimum
					 of eight members of the Board. For committees, a quorum shall be a majority of
					 the members. No business may be transacted without the presence of a
					 quorum.
2. Agenda
The agenda for each Board and committee meeting shall be
					 submitted to the members and published by the Office of the Commissioner of
					 Higher Education prior to each meeting. Proposed agenda items arriving after
					 the deadline for submission to the Commissioner may only be added by a
					 two-thirds (2/3) vote of the members present. This requirement will apply to
					 consideration of all agenda items including recommendations by Board committees
					 in instances where agenda items relating to such recommendations are not
					 submitted prior to the deadline.
The formal agenda will consist of items submitted on behalf
					 of the various institutions and the Board offices. A Board member may notify
					 the Commissioner that an item should be placed on the agenda. Unless otherwise
					 specified on the face of an agenda item, the submission of an agenda item for
					 Board approval by an Institutional Executive Officer or the Commissioner
					 reflects the Institutional Executive Officer's or Commissioners determination
					 that: (1) the proposed action is authorized by all applicable laws, (2) all
					 requirements of State law and Board policy relating thereto have been met prior
					 to submission of the item, and, (3) adequate funds are available and have been
					 identified for any expenditures authorized thereunder. The form of agenda items
					 will be determined by the Commissioner. The deadline for submission of agenda
					 items by the Board members to be included on an agenda shall be two days before
					 the date of the official meeting. The Commissioner may refer agenda items to
					 appropriate Board committees for consideration. However, no committees approval
					 is required before Board consideration of any agenda item or matter.
Agenda Item Placement
The presiding officer may move items up or down the agenda
					 with a two-thirds (2/3) vote by the members present.
3. Delay of Board Consideration
Any member may request a delay in consideration of an
					 agenda item from one meeting to the next, but no agenda item may be so delayed
					 more than once by any member. Such a request shall not be granted if there is a
					 vote to proceed by the lesser of (a) two-thirds (2/3) of the members legally
					 present or (b) by seven (7) Board members legally present.