reglab/statecodes huggingface dataset:
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.12 - Ticket Validation Requirements

Current through Register Vol. 47, No. 3, July 24, 2024
(1) All claims for prizes are subject to
			 validation by the lottery. To be a valid ticket or share and eligible to
			 receive a prize, all of the following requirements must be satisfied.
a. The ticket or share must have been issued
			 by the lottery directly or through a retailer, via a terminal, in an authorized
			 manner.
b. The information on the
			 ticket or share must correspond precisely with the lottery's computer
			 record.
c. The ticket or share
			 serial number must appear in its entirety, and correspond, using a computer
			 validation file, to the winning game play or plays printed on the ticket or
			 share.
d. A ticket or share shall
			 be void unless the ticket or share is printed on a paper stock roll that was
			 validly issued to and used, at the time of the play, by the retailer from whom
			 the ticket or share was purchased.
e. The ticket or share must not be produced
			 in error, counterfeit in whole or in part, altered, mutilated, unreadable,
			 tampered with in any manner, incomplete, blank or partially blank, miscut, or
			 defective.
f.The ticket or share
			 must pass all other security criteria determined by the lottery.
g. The ticket or share must not be
			 stolen.
h. The ticket or share must
			 not be canceled.
i. The ticket or
			 share must pass additional validation requirements that may be stated in the
			 specific game rules.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.13 - Claim Period

Current through Register Vol. 47, No. 3, July 24, 2024
All prizes for games not associated with another state's lottery must be claimed as directed within 90 calendar days of the drawing in which the prize was won, unless otherwise specified in the specific game rules for the game. All prizes for games associated with another state's lottery must be claimed as directed within the specific game rules. For purposes of determining the claim period, the drawing date shall not be counted. If a prize is claimed by mail, the lottery must actually receive the ticket or share and claim form within the claim period. Any prize not properly claimed within the specified period shall be forfeited. The claim period for a game may be altered by the lottery in the specific game rules.
This rule is intended to implement Iowa Code Supplement sections 99G.9(3), 99G.21, and 99G.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.14 - Manner of Claiming Prizes

Current through Register Vol. 47, No. 3, July 24, 2024
(1) To receive
			 payment for a prize or prizes on any single game ticket or share that total
			 $600 or less, the winner may take the signed ticket or share directly to any
			 lottery retailer authorized to sell and validate the game, or to any lottery
			 office, or mail the signed ticket or share, along with a completed claim form,
			 to Iowa Lottery Authority, 13001 University Avenue, Clive, Iowa 50325-8225.
If there is any alteration, mutilation, tear, or other
				ambiguity on the ticket or share, the retailer is not authorized to make direct
				payment of a prize and a claim form and the ticket or share must be submitted
				to the lottery.
(2) To
			 receive payment for a prize or prizes on any single game ticket or share that
			 total more than $600, the winner may submit the signed ticket or share and a
			 completed claim form directly to any lottery office. The winner may also mail
			 the signed ticket or share and claim form to Iowa Lottery Authority, 13001
			 University Avenue, Clive, Iowa 50325-8225.
(3) Claim forms are available at all
			 computerized lottery retailers and lottery offices. The lottery or, at the
			 lottery's direction, a lottery retailer may require the person claiming a prize
			 of any amount to fill out a claim form.
(4) If a prize is claimed by mail, the ticket
			 or share and the claim form must actually be received by the lottery within the
			 claim period.
This rule is intended to implement Iowa Code Supplement
				sections 99G.9(3), 99G.21, and 99G.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.15 - Presentation of Ticket

Current through Register Vol. 47, No. 3, July 24, 2024
No prize payments shall be made unless the player submits a valid, imcanceled ticket or share. A play slip has no pecuniary or prize value and is not evidence of ticket purchase or of numbers selected.
This rule is intended to implement Iowa Code Supplement sections 990.9(3), 990.21, and 990.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.16 - One Prize per Game Play

Current through Register Vol. 47, No. 3, July 24, 2024
The holder of a winning ticket or share may win only one prize per game play in connection with the winning numbers drawn and shall be entitled only to the prize won by those numbers in the highest matching prize category.
This rule is intended to implement Iowa Code Supplement sections 99G.9(3), 99G.21, and 99G.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.17 - Corrections

Current through Register Vol. 47, No. 3, July 24, 2024
The lottery reserves the right to correct and adjust, up or down, the amount of any prize or prizes, whether all or part of the prize or prizes has been paid, if it is determined that one or more players are entitled to a portion of a prize and were not included in the prize calculations or were included in the prize calculations by mistake.
This rule is intended to implement Iowa Code Supplement sections 99G.9(3), 99G.21, and 99G.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.18 - Risk of Error

Current through Register Vol. 47, No. 3, July 24, 2024
The placing of plays is done at the player's own risk. It is solely the player's responsibility to verify the accuracy of game plays and all other data printed on the ticket. In the event of any error, the player's only remedy is cancellation of the ticket or share according to the procedure specified in this chapter. The lottery and lottery retailers have no other responsibility for tickets or shares printed in error.
This rule is intended to implement Iowa Code Supplement sections 99G.9(3), 99G.21, and 99G.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.19 - Multidraw Plays and Advance Plays

Current through Register Vol. 47, No. 3, July 24, 2024
Multidraw plays and advance plays may be available.
This rule is intended to implement Iowa Code Supplement sections 99G.9(3)  and 99G.21.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.20 - Drawings

Current through Register Vol. 47, No. 3, July 24, 2024
Drawings will be held as specified in the game rules.
This rule is intended to implement Iowa Code Supplement sections 99G.9(3)  and 99G.21.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.21 - Cancellation or Delay of Play

Current through Register Vol. 47, No. 3, July 24, 2024
The lottery reserves the right to cancel or delay drawings or ticket or share sales in the event of technical difficulties, and on days of special importance or on days the drawings would be impractical or inappropriate.
This rule is intended to implement Iowa Code Supplement sections 99G.9(3)  and 99G.21.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.22 - Pool Exhaustion Game-method of Play

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Players may purchase tickets or shares
			 for a specific game. Each ticket or share sold for a pool exhaustion game will
			 be generated separately. Tickets or shares shall be sold against the pool until
			 the pool of plays is exhausted or until the game ends in accordance with the
			 specific game rules.
(2) Each
			 ticket or share will bear a sequentially generated variable on the face of the
			 ticket or share.
(3) Drawings for
			 the prizes for a specific game shall randomly select a winner or winners from
			 the tickets or shares actually sold. The drawing method shall be described in
			 the specific game rules.
(4) Prizes
			 shall be awarded as specified in the specific game rules.
This rule is intended to implement Iowa Code Supplement
				sections 99G.9(3)  and
				99G.21.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 20 - Computerized Games-general Rules › Rule 531-20.23 - Prize Insurance Fund

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The lottery
			 may provide that up to 10 percent of the funds designated for the jackpot prize
			 level in the prize structure of the specific game rules for a game or that any
			 prize funding not awarded by the conclusion of the relevant claim period for a
			 fixed-prize game shall be transferred to a prize insurance fund.
(2) The prize insurance fund may be used for
			 any of the following purposes:
a. To pay
			 prizes for any on-line game prize obligation if the amount available to fund an
			 on-line game prize is insufficient;
b. To support a special promotion to retire
			 an on-line game, e.g., a television show or a second chance drawing;
c. To transfer amounts to a successor game to
			 pay prize obligations for a different on-line game.
This rule is intended to implement Iowa Code Supplement
				sections 99G.9(3)  and
				99G.21.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 21 - Drawings and Contests › Rule 531-21.2 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
"Contest"
means a lottery event that may or may not involve nonwinning tickets in which entries are selected as winners and prizes are valued at a total of $5,000 or less. If an individual prize is greater than $600 or at the lottery's discretion, a player must fill out a claim form and the contest will have written rules informally posted at the event.
"Drawing "
or
"second-chance drawing "
means a lottery event involving a random selection of an entry or entries for prize(s) in which entrants may either use a nonwinning Iowa lottery ticket as an entry or, at the lottery's discretion, may enter the drawing using points earned from entering tickets through the Internet or an entry through an alternative method for which a purchase is not necessary.
"Nonwinning ticket"
means a ticket that did not win in the original game for which it was printed.
"Presentation "
of a drawing or contest entry, for purposes of this chapter and validation of the same, means entering the ticket into a drawing or contest through the U.S. mail or Internet, as permitted by the rules of the drawing or the description of the contest.
This rule is intended to implement Iowa Code sections 990.9(3) and 99G.21.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 21 - Drawings and Contests › Rule 531-21.3 - Price for Drawings or Contests

Current through Register Vol. 47, No. 3, July 24, 2024
There shall be no cost to enter a drawing or contest beyond the original ticket price already paid. At its discretion, the lottery may designate certain drawings that may be entered with a designated number of points earned by entry of nonwinning tickets through the VIP club or by some other lottery-approved method.
This rule is intended to implement Iowa Code sections 990.9(3) and 99G.21.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 21 - Drawings and Contests › Rule 531-21.4 - Method of Play

Current through Register Vol. 47, No. 3, July 24, 2024
Contest or drawing winners may be determined from a computer-generated list of all the entries submitted during the eligibility period or by any other method approved by the lottery. The secure drawing system will generate a list of winning entry numbers based on the prize levels. Alternates will be drawn as determined by the lottery. Other methods of choosing a winning entry may be determined by the lottery and, if utilized, shall be set forth in the specific drawing rules or contest description.
This rule is intended to implement Iowa Code sections 990.9(3) and 990.21.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 21 - Drawings and Contests › Rule 531-21.5 - Prizes

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The number and
			 amount of prizes for a drawing or contest shall be determined by the lottery
			 and set forth in the specific drawing rules or contest description.
(2) At the lottery's discretion, a drawing or
			 contest may include a special prize event. The number of prizes, the amount of
			 each prize, the dates and times of the contests or drawings, as well as the
			 procedures for conducting elimination drawings or prize events, shall be
			 determined by the lottery and set forth in the specific drawing rules or
			 contest description. Finalists for prize events shall be selected in the manner
			 stated in the specific drawing rules or contest description.
This rule is intended to implement Iowa Code sections
				990.9(3),
				99G.21 and
				99G.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 21 - Drawings and Contests › Rule 531-21.6 - Disclosure of Odds

Current through Register Vol. 47, No. 3, July 24, 2024
Because the odds will vary based on the number of entrants in each contest or drawing, the odds will not be posted.
This rule is intended to implement Iowa Code sections 990.9(3) and 990.21.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 21 - Drawings and Contests › Rule 531-21.7 - Claiming Prizes

Current through Register Vol. 47, No. 3, July 24, 2024
The specific drawing rules or contest description shall set forth the manner in which prizes won shall be claimed.
This rule is intended to implement Iowa Code sections 990.9(3), 99G.21 and 99G.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 21 - Drawings and Contests › Rule 531-21.8 - Entry Validation Requirements

Current through Register Vol. 47, No. 3, July 24, 2024
To be a valid entry, the entry must be a legally acquired nonwinning Iowa lottery ticket identified as an entry for the particular promotion. At its discretion, the lottery may include legally obtained winning and nonwinning Iowa lottery online tickets in promotions.
This rule is intended to implement Iowa Code sections 990.9(3), 990.21 and 990.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 21 - Drawings and Contests › Rule 531-21.9 - Owner of a Ticket

Current through Register Vol. 47, No. 3, July 24, 2024
The lottery and its VIP club vendor, if any, shall pay prizes in an Internet-based drawing or contest only to persons who present the selected tickets by entering them into the drawing through the online entry form or other entry mechanism. Players are encouraged to sign the original ticket to prevent entry of the ticket by another party into the drawings or contests. The signature on the ticket indicates the owner of the ticket. If no signature is present on the ticket, the owner of the ticket is the possessor of the ticket. If there is a question as to the ownership of a ticket, the chief executive officer's determination as to whether and to whom a prize shall be awarded is final.
This rule is intended to implement Iowa Code sections 990.9(3), 99G.21 and 99G.31.
Iowa Administrative Code › Agency 531 - Lottery Authority, Iowa › Chapter 21 - Drawings and Contests › Rule 531-21.10 - Official End of Drawing or Contest Period

Current through Register Vol. 47, No. 3, July 24, 2024
The chief executive officer shall announce the end of any drawing or contest period.
This rule is intended to implement Iowa Code sections 99G.9(3)  and 99G.21.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 1 - Organization and Operation › Rule 541-1.2 - Scope of the Rules

Current through Register Vol. 47, No. 3, July 24, 2024
The rules for the department are promulgated under Iowa Code
				chapter 8 and apply to all matters before the department. No rule, in any way,
				relieves a person affected by or subject to these rules, or any person affected
				by or subject to the rules promulgated by the various divisions of the
				department, from any duty under the laws of this state.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 1 - Organization and Operation › Rule 541-1.3 - Waiver

Current through Register Vol. 47, No. 3, July 24, 2024
The purpose of these rules is to facilitate the business before
				the department and to promote a just resolution of controversies. Consistent
				with this purpose, the application of any of these rules, unless otherwise
				provided for by law, may be waived by the department to prevent undue hardship
				to a party, to a departmental proceeding, or to a person transacting business
				with the department. The reasons for granting a waiver of an administrative
				rule stated in writing will be a part of the record of the proceeding or a part
				of the departmental file in other matters.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 1 - Organization and Operation › Rule 541-1.4 - Duties of the Department

Current through Register Vol. 47, No. 3, July 24, 2024
The department plans, develops, and recommends policy decisions
				for management of state government; administers local budget laws (cities,
				counties, and schools); oversees and ensures compliance with affirmative
				action; implements policies through coordination and budget processes; and
				monitors and evaluates the consistent, efficient, and effective operation of
				state government. The department consists of budgeting, planning, and early
				childhood operations and the following agencies or boards: state appeal board,
				city finance committee, county finance committee, and early childhood Iowa
				state board.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 1 - Organization and Operation › Rule 541-1.5 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
"City budget"
means the budget adopted by city
				officials that incorporates specified requirements as stated in Iowa Code
				section 384.16.
"Contract compliance director"
means the
				individual designated to oversee and impose sanctions in connection with state
				programs emphasizing equal opportunity through affirmative action, contract
				compliance, policies, and procurement set-aside requirements.
"County budget"
means the budget adopted by
				the board of supervisors pursuant to Iowa Code chapter 331.
"Department"
means the department of
				management.
"Director"
means the director of the
				department of management as appointed by the governor and subject to senate
				confirmation.
(1)
State appeal
			 board-fees.
The state appeal board considers the protests of local
			 government budgets, as well as all general and tort claims against the state,
			 as interpreted by the three members: treasurer of state, auditor of state and
			 director of the department of management. Department of management staff
			 implement proper procedures as directed by the state appeal board as assigned
			 by Iowa Code chapter 24. The processing fee for filing a general claim with the
			 state appeal board is $5, which is billed and paid quarterly by the state
			 agency that incurred the liability of the claim. This fee is not reimbursable
			 from the vendor to the state agency.
(2)
City finance committee.
The city finance committee promulgates rules relating to city budget
			 amendments, establishes guidelines for the capital improvement program, reviews
			 and comments on city budgets and conducts studies of municipal revenues and
			 expenditures as specified in Iowa Code section
			 384.13.
(3)
County finance
			 committee.
The county finance committee establishes guidelines for
			 program budgeting and accounting, reviews and comments on county budgets, and
			 conducts studies of county revenues and expenditures. In addition, the
			 committee performs other duties as assigned by law pursuant to Iowa Code
			 section 333A.4.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 1 - Organization and Operation › Rule 541-1.6 - Central Office and Communications

Current through Register Vol. 47, No. 3, July 24, 2024
Correspondence and communications with the department, state
				board of appeals, county finance committee, or city finance committee are to be
				addressed or directed to the department's office located at Department of
				Management, State Capitol Room 13, 1007 East Grand Avenue, Des Moines, Iowa
				50319-0015; telephone
				515.281.3322.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 5 - Petitions for Rulemaking › Rule 541-5.1 - Petition for Rulemaking

Current through Register Vol. 47, No. 3, July 24, 2024
In lieu of "(designate office)", insert "State Capitol Room 13,
				1007 East Grand Avenue, Des Moines, Iowa 50319-0015". In lieu of "(AGENCY
				NAME)", the heading on the petition form should read:
BEFORE THE DEPARTMENT OF MANAGEMENT
Iowa Administrative Code › Agency 541 - Management Department › Chapter 5 - Petitions for Rulemaking › Rule 541-5.3 - Inquiries

Current through Register Vol. 47, No. 3, July 24, 2024
In lieu of "(designate official by full title and address)",
				insert "Director, Department of Management, State Capitol Room 13, 1007 East
				Grand Avenue, Des Moines, Iowa 50319-0015".
Iowa Administrative Code › Agency 541 - Management Department › Chapter 6 - Declaratory Orders › Rule 541-6.1 - Petition for Declaratory Order

Current through Register Vol. 47, No. 3, July 24, 2024
In lieu of "(designate agency)", insert "department". In lieu
				of "(designate office)", insert "the Director's Office, Department of
				Management, State Capitol Room 13, 1007 East Grand Avenue, Des Moines, Iowa
				50319-0015". In lieu of "(AGENCY NAME)", the heading on the petition form
				should read:
BEFORE THE DEPARTMENT OF MANAGEMENT
Iowa Administrative Code › Agency 541 - Management Department › Chapter 6 - Declaratory Orders › Rule 541-6.3 - Intervention

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
			 In lieu of "within ___ days", insert "within 15 days". Strike "(after time for
			 notice under X.2(17A)". In lieu of "X.8(17A))", insert "6.8(17A)".
(2) In lieu of "(designate agency)", insert
			 "the department".
(3) In lieu of
			 "(designate office)", insert "the Director's Office, Department of Management,
			 State Capitol Room 13, 1007 East Grand Avenue, Des Moines, Iowa 50319-0015". In
			 lieu of "(designate agency)", insert "department". In lieu of "(AGENCY NAME)",
			 the heading on the petition form should read:
BEFORE THE DEPARTMENT OF MANAGEMENT
Iowa Administrative Code › Agency 541 - Management Department › Chapter 6 - Declaratory Orders › Rule 541-6.5 - Inquiries

Current through Register Vol. 47, No. 3, July 24, 2024
In lieu of "(designate official by full title and address)",
				insert "the Director, Department of Management, State Capitol Room 13, 1007
				East Grand Avenue, Des Moines, Iowa 50319-0015".
Iowa Administrative Code › Agency 541 - Management Department › Chapter 6 - Declaratory Orders › Rule 541-6.6 - Service and Filing of Petitions and Other Papers

Current through Register Vol. 47, No. 3, July 24, 2024
(2) In lieu of "(specify office and
			 address)", insert "the Director's Office, Department of Management, State
			 Capitol Room 13, 1007 East Grand Avenue, Des Moines, Iowa 50319-0015". In lieu
			 of "(agency name)", insert "department".
(3) In lieu of "(uniform rule on contested
			 cases X.12(17A))", insert "rule
			 481-10.12 (17A)".
Iowa Administrative Code › Agency 541 - Management Department › Chapter 6 - Declaratory Orders › Rule 541-6.8 - Action on Petition

Current through Register Vol. 47, No. 3, July 24, 2024
(1) In
			 lieu of "(designate agency head)", insert "director".
(2) In lieu of "(contested case uniform rule
			 X.2(17A))", insert "rule
			 481-10.1 (10A)".
Iowa Administrative Code › Agency 541 - Management Department › Chapter 7 - Agency Procedure for Rulemaking › Rule 541-7.5 - Public Participation

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Written comments.
In lieu of the words "(identify office and
			 address)", insert "Department of Management, State Capitol Room 13, 1007 East
			 Grand Avenue, Des Moines, Iowa 50319-0015".
(5)
Accessibility.
In lieu
			 of the words "(designate office and telephone number)", insert "the department
			 of management at 515.281.3322".
Iowa Administrative Code › Agency 541 - Management Department › Chapter 7 - Agency Procedure for Rulemaking › Rule 541-7.6 - Regulatory Analysis

Current through Register Vol. 47, No. 3, July 24, 2024
(2)
Mailing list.
In lieu of
			 the words "(designate office)", insert "Department of Management, State Capitol
			 Room 13, 1007 East Grand Avenue, Des Moines, Iowa 50319-0015".
Iowa Administrative Code › Agency 541 - Management Department › Chapter 7 - Agency Procedure for Rulemaking › Rule 541-7.10 - Exemptions From Public Rulemaking Procedures

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Omission of notice and
			 comment.
The department may adopt a rule without publishing advance
			 Notice of Intended Action in the Iowa Administrative Bulletin and without
			 providing for written or oral public submissions prior to its adoption pursuant
			 to Iowa Code section 17A.4(3)
"a"
when the statute so provides or with the approval of the
			 administrative rules review committee.
(2)
Public proceedings on rules
			 adopted without them.
The department may, at any time, commence a
			 standard rulemaking proceeding for the adoption of a rule that is identical or
			 similar to a rule it adopts in reliance upon subrule 7.10(1). After a standard
			 rulemaking proceeding commenced pursuant to this subrule, the department may
			 either readopt the rule it adopted without benefit of all usual procedures on
			 the basis of subrule 7.10(1), or may take any other lawful action, including
			 the amendment or repeal of the rule in question, with whatever further
			 proceedings are appropriate.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 7 - Agency Procedure for Rulemaking › Rule 541-7.11 - Concise Statement of Reasons

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
General.
In lieu of the
			 words "(specify office and address)", insert "Department of Management, State
			 Capitol Room 13, 1007 East Grand Avenue, Des Moines, Iowa
			 50319-0015".
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.1 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
As used in this chapter:
"Agency."
In lieu of "(official or body
				issuing these rules)", insert "department of management".
"Nonincidental retrieval or supervisory
				service"
means services provided to persons requesting access to
				public documents by the department's staff (or staff from the department of
				administrative services), and where such retrieval or supervisory services
				exceed 20 hours of total staff time.
"Nonproprietary records"
means those records
				that are in the possession of the department but that are generated for the
				purposes of other units of government.
"Public record"
means a record as defined in
				Iowa Code section 22.1. A public record includes
				both confidential and open records.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.2 - Public Record Retention and Access

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Record policy.
The
			 department of management is committed to ensuring that the workings of the
			 department are open to public inspection. To that end, a public record in the
			 custody of the department will be maintained and archived through a standard
			 record retention policy, with public access to be given in full compliance with
			 applicable provisions of law.
The record retention program will provide economy and
				efficiency in the creation, organization, administrative use, maintenance,
				security, availability, and disposition of public records to ensure that a
				needless record will not be created or retained, and a valuable record will be
				preserved, as provided under Iowa law. The department will preserve the
				integrity of public records, and reply to all open records requests in a
				timely, responsive, and efficient manner in full compliance with applicable
				provisions of law.
(2)
Record retention requirements.
Every record made or received
			 under the authority of, or coming into the custody, control, or possession of,
			 department of management personnel, in connection with the transaction of
			 official business of state government, and that has sufficient legal, fiscal,
			 administrative, or historical value will be retained in accordance with Iowa
			 law. The director of the department of management will designate a records
			 retention officer to oversee the department's record retention program and to
			 serve as the primary point of contact with the state archives.
The department will follow the records retention protocol that
				is established by the Iowa records retention commission. The department of
				management records retention officer will select retention mechanisms that are
				designed to implement the commission protocol and arrange for training for the
				department's personnel on each selected mechanism.
(3)
Confidential records.
Confidential records may be withheld, and confidential information within an
			 otherwise open record may be redacted, prior to a record's release for public
			 examination and copying. If a confidential record is withheld from examination
			 and copying, or confidential information within an otherwise open record is
			 redacted, the department of management will identify the document(s) and cite
			 the applicable provision of law that supports the decision to withhold the
			 confidential information from public examination.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.3 - Requests for Access to Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Open records.
Open
			 records will be available to the public during customary office hours, which
			 are 8 a.m. to 4:30 p.m., Monday through Friday (except holidays). Immediate
			 access to records may be affected by a good-faith effort to verify the scope of
			 the records requested and to determine whether any of the records or
			 information contained therein is confidential in nature.
In the event circumstances prolong a timely response, the
				department will notify the requester at once and attempt an alternate
				arrangement to provide the response in a manner satisfactory to the requester.
				For nonproprietary records, the department is only a repository and is not the
				"lawful custodian" of the records under the meaning of Iowa Code chapter 22.
				Nonproprietary records will be provided only to the unit of state government
				that is the lawful custodian of such records under Iowa Code chapter
				22.
(2)
Requesting
			 records.
Requests for access to a public record may be made by mail,
			 electronically, by telephone or in person. A request for access to a public
			 record should be made to the director, who will be responsible for implementing
			 the requirements of public records laws inside the department.
a. A person who submits a request for public
			 records will provide the person's name, address, and telephone number in order
			 to facilitate effective communication with the department regarding the
			 request.
b. Mail requests will be
			 addressed to: Director, Department of Management, State Capitol Room 13, 1007
			 East Grand Avenue, Des Moines, Iowa 50319-0015.
c. Electronic requests will include the term
			 "Public Records Request" in the subject field and should be sent to the
			 director's email address as found on the department's website at
dom.iowa.gov
.
d. Telephone requests should be made to
			 515.281.3322.
e. A person who submits a request orally will
			 receive a verification letter or electronic communication, whichever is
			 preferred by the requester, from the department verifying the specific scope of
			 the search requested. The verification letter or electronic communication will
			 be transmitted before the request for documents is processed.
In the event that a request cannot be fulfilled within a
				reasonable time, the requester will be so notified and an estimated completion
				date will be provided.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.9 - Disclosures Without the Consent of the Subject

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Open records
			 are routinely disclosed without the consent of the subject.
(2) To the extent allowed by law, disclosure
			 of confidential records may occur without the consent of the subject. Following
			 are instances where disclosure, if lawful, will generally occur without notice
			 to the subject:
a. For a routine use as
			 defined in rule 541-8.10 (17A,22) or in any
			 notice for a particular record system.
b. To a recipient who has provided the agency
			 with advance written assurance that the record will be used solely as a
			 statistical research or reporting record, provided that the record is
			 transferred in a form that does not identify the subject.
c. To another government agency or to an
			 instrumentality of any governmental jurisdiction within or under the control of
			 the United States for a civil or criminal law enforcement activity if the
			 activity is authorized by law, and if an authorized representative of such
			 government agency or instrumentality has submitted a written request to the
			 agency specifying the record desired and the law enforcement activity for which
			 the record is sought.
d. To an
			 individual pursuant to a showing of compelling circumstances affecting the
			 health or safety of any individual if a notice of the disclosure is transmitted
			 to the last-known address of the subject.
e. To the legislative services agency under
			 Iowa Code section 2A.3.
f. Disclosures in the course of employee
			 disciplinary proceedings.
g. In
			 response to a court order or subpoena.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.10 - Routine Use

Current through Register Vol. 47, No. 3, July 24, 2024
(1) "Routine
			 use" means the disclosure of a record without the consent of the subject or
			 subjects, for a purpose that is compatible with the purpose for which the
			 record was collected. It includes disclosures obligated to be made by statute
			 other than the public records law, Iowa Code chapter 22.
(2) To the extent allowed by law, the
			 following uses are considered routine uses of all agency records:
a. Disclosure to those officers, employees,
			 and agents of the agency who have a need for the record in the performance of
			 their duties. The custodian of the record may, upon request of any officer or
			 employee, or on the custodian's own initiative, determine what constitutes
			 legitimate need to use confidential records.
b. Disclosure of information indicating an
			 apparent violation of the law to appropriate law enforcement authorities for
			 investigation and possible criminal prosecution, civil court action, or
			 regulatory order.
c. Disclosure to
			 the department of inspections and appeals for matters in which it is performing
			 services or functions on behalf of the agency.
d. Transfers of information within the
			 agency, to other state agencies, or to local units of government as appropriate
			 to administer the program for which the information is collected.
e. Information released to staff of federal
			 and state entities for audit purposes or for purposes of determining whether
			 the agency is operating a program lawfully.
f. Any disclosure specifically authorized by
			 the statute under which the record was collected or
			 maintained.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.11 - Consensual Disclosure of Confidential Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Consent to disclosure by a
			 subject individual.
To the extent permitted by law, the subject may
			 consent in writing to agency disclosure of confidential records as provided in
			 rule 541-8.7 (17A,22).
(2)
Complaints to public
			 officials.
A letter from a subject of a confidential record to a
			 public official who seeks the official's intervention on behalf of the subject
			 in a matter that involves the agency may, to the extent permitted by law, be
			 treated as an authorization to release sufficient information about the subject
			 to the official to resolve the matter.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.12 - Release to Subject

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The
			 agency need not release records to the subject in the following circumstances:
a. The identity of a person providing
			 information to the agency need not be disclosed directly or indirectly to the
			 subject of the information when the information is authorized to be held
			 confidential pursuant to Iowa Code section
			 22.7(18)  or
			 other provision of law.
b. Records
			 need not be disclosed to the subject when they are the work product of an
			 attorney or are otherwise privileged.
c. Peace officers' investigative reports may
			 be withheld from the subject, except as mandated by the Iowa Code. (More
			 information can be found in Iowa Code section
			 22.7(5).)
d. As otherwise authorized by law.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.13 - Availability of Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Open records.
Agency
			 records are open for public inspection and copying unless otherwise provided by
			 rule or law.
(2)
Confidential records.
The department of management may
			 withhold information reflecting departmental budget recommendations for the
			 following fiscal year until the information is made public by the
			 governor.
(3)
Authority to
			 release confidential records.
The agency may have discretion to
			 disclose some confidential records that are exempt from disclosure under Iowa
			 Code section 22.7 or other law.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.15 - Other Records

Current through Register Vol. 47, No. 3, July 24, 2024
The agency maintains a variety of records that do not generally
				contain information pertaining to named individuals. The agency maintains the
				following records, not heretofore listed, which do not generally contain
				personally identifiable or confidential information: annual reports; press
				releases; budget information (following presentation by the governor); receipt
				statements; revenue information; newsletters; public meeting agendas and
				minutes; budget information relating to cities, counties or school districts;
				state revenue forecasts; policy information as recommended to the governor;
				progress review materials and targeted small business compliance
				reports.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 8 - Public Records and Fair Information Practices › Rule 541-8.16 - Applicability

Current through Register Vol. 47, No. 3, July 24, 2024
This chapter does not:
1. Mandate the agency to index or retrieve
			 records that contain information about individuals by that person's name or
			 other personal identifier.
2. Make
			 available to the general public records that would otherwise not be available
			 under the public records law, Iowa Code chapter 22.
3. Govern the maintenance or disclosure of,
			 notification of or access to, records in the possession of the agency that are
			 governed by the rules of another agency.
4. Apply to grantees, including local
			 governments or subdivisions thereof, administering state-funded programs,
			 unless otherwise provided by law or agreement.
5. Make available records compiled by the
			 agency in reasonable anticipation of court litigation or formal administrative
			 proceedings. The availability of such records to the general public or to any
			 subject individual or party to such litigation or proceedings will be governed
			 by applicable legal and constitutional principles, statutes, rules of
			 discovery, evidentiary privileges, and applicable rules of the
			 agency.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 9 - Fiscal Oversight of the Early Childhood Iowa Initiative › Rule 541-9.1 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
For the purpose of these rules, the following definitions
				apply:
"Agreement"
means a contract between the area
				boards, state board, department of management, and state agencies to which
				funding is allocated.
"Audit"
means a financial review by area
				boards of early childhood Iowa funds. Area boards that receive over $500,000 in
				federal funds from all funding sources shall complete a full audit of the
				funds. Area boards that do not receive over $500,000 in federal funds from all
				funding sources may complete a full audit or coordinate with the fiscal agent's
				financial review to conduct the state board approved agreed-upon procedures.
				The requirements included in the state board approved agreed-upon procedures
				shall be found in the online toolkit available on the official Web site of
				early childhood Iowa at
www.earlychildhoodiowa.org
.
"Department"
means the Iowa department of
				management.
"Early childhood Iowa area board"
or
"area board"
means the board for an early childhood Iowa
				area created in accordance with Iowa Code section 2561.7.
"Early childhood Iowa state board"
or
"state board"
means the early childhood Iowa state board
				created in accordance with Iowa Code section 2561.3.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 9 - Fiscal Oversight of the Early Childhood Iowa Initiative › Rule 541-9.3 - Scope of the Rules

Current through Register Vol. 47, No. 3, July 24, 2024
The rules for the department are promulgated under Iowa Code
				chapter 2561. No rule shall, in any way, relieve a person affected by or
				subject to these rules, or any person affected by or subject to the rules
				promulgated by the various divisions of the department, from any duty under the
				laws of this state.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 9 - Fiscal Oversight of the Early Childhood Iowa Initiative › Rule 541-9.4 - Fiscal Oversight

Current through Register Vol. 47, No. 3, July 24, 2024
(1) In
			 consultation with the state board, the department has adopted policies to
			 oversee the fiscal responsibilities of area boards.
(2) The department shall:
a. Review the internal controls of all
			 disbursements of early childhood Iowa funding;
b. Approve the process for issuing agreements
			 with area boards;
c. Approve and
			 sign all agreements between the area boards and the state for the purposes of
			 Iowa Code chapter 2561;
d. Work
			 with state agencies to which the early childhood Iowa funding is allocated to
			 ensure that payments are made to the area boards. The department shall, in
			 cooperation with the agencies to which the funding is allocated, develop a
			 policy for the disbursement of funds;
e. Require an audit, conducted by an
			 independent agency, of the early childhood Iowa funds managed by area boards.
			 The minimum requirements and frequency of audits for the area boards shall be
			 determined and approved by the state board;
f. Ensure that all area boards secure
			 liability insurance;
g. Require
			 that area boards submit a contract-monitoring schedule for their funded
			 programs.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 11 - Grants Enterprise Management System › Rule 541-11.1 - Purpose

Current through Register Vol. 47, No. 3, July 24, 2024
These rules are designed to establish a grants enterprise
				management system (GEMS) under Iowa Code sections
				8.9 and
				8.10. The primary goals of GEMS
				include:
1. Securing additional
			 nonstate funding;
2. Fostering
			 cooperation and coordination between state agencies;
3. Discouraging duplication of competitive
			 grant application efforts;
4.
			 Providing a mechanism for the timely exchange of information among state
			 agencies on proposals potentially affecting the agencies; and
5. Providing policy makers, legislators and
			 the citizens of Iowa with information on grant funds received and state
			 agencies' competitive grant applications.
Iowa Administrative Code › Agency 541 - Management Department › Chapter 11 - Grants Enterprise Management System › Rule 541-11.2 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
As used in this chapter:
"Applicant agency"
means the agency intending
				to apply for, or applying for, a competitive grant.
"Competitive grant application"
means a grant
				application that is in competition with other applications for limited
				funds.
"Federal Executive Order 12372"
means the
				federal executive order that provides for the establishment of a process for
				the coordination and review of proposed federal financial assistance. In the
				order, states are encouraged to develop their own processes, and federal
				agencies, to the extent permitted by law, utilize the state process.
"GEMS coordinator"
means the person appointed
				by the director of the department of management to coordinate GEMS.
"I/3 grant tracking module"
means Integrated
				Information for Iowa (I/3) and the portion of the I/3 cost accounting module
				designed to collect data on all nonstate funds received by state government
				agencies.
"Single point of contact"
means the GEMS
				coordinator.
"State agency"
means any department or agency
				of state government except the board of regents.