Mississippi Administrative Code › Title 31 - Public Safety › Part 601 - BOARD OF EMERGENCY TELECOMMUNICATIONS STANDARDS AND TRAINING PROFESSIONAL CERTIFICATION POLICY AND PROCEDURES MANUAL › Chapter 6 - Reimbursement of Training Costs › Rule 31-601-6.3 - Procedure

Current through June 25, 2024
1. The board staff
				shall review all the information available on each telecommunication's class
				and determine the eligibility and amount of reimbursement to each agency.
A. The staff shall maintain a running balance
				of available funds which come from a service charge of Five Cents ($.05) which
				is placed on each subscriber phone line within the State of Mississippi as of
				July 1, 2993 (Mississippi Code 19-5-357 (1). The proceeds generated shall be
				primarily used to fund the minimum standards training program for public safety
				telecommunicators within the State. (Mississippi Code 19-5-357 (5).
B. The course instructors shall provide the
				staff an official roster of students within five working days of the day the
				class ends. The roster shall include the name, last four (4) digits of social
				security number and agency of each student for each day of
				instruction.
C. The course
				instructor shall notify the staff of any withdrawals or dismissals from
				training during the course of the program. The notification shall include
				whether the telecommunicator withdrew or was dismissed and the reason (i.e. -
				deficiency in academics). If the telecommunicator was dismissed for a violation
				of course rules and regulations, the course instructor must provide a written
				report of the investigation into the incident.
D. Once the class is completed, the course
				instructor shall prepare a course roster which shall positively indicate that
				all students have met the course requirements (i.e., hours attended, test
				score). Course instructors shall grade each student's test (passing score 70%
				for electives) and provide the staff with a copy of the test. Once the students
				complete the requirements, the course instructor shall issue a certificate of
				course completion to the student and notify the staff in writing. This
				notification must be received prior to any further certification processing or
				reimbursement.
E. The agencies in
				which the newly trained emergency telecommunicators are employed shall submit a
				Reimbursement Worksheet to the Board completely filled out, signed, and dated
				upon completion of the course. The agencies shall submit a Course Evaluation
				Form completed by the telecommunicator on each course completed.
F. The staff will determine the amount of the
				reimbursement based on the total of: Board approved training costs, the
				applicant's documented base weekly salary, round trip mileage from the agency
				to the course location and lodging and meals (if applicable). Reimbursement,
				not to exceed the maximum daily allowance under state law, will be determined
				by the presence of all required forms, information, and compliance with the
				Emergency Telecommunications Training Program.
G. After determining eligibility and amount
				of reimbursement, the board staff shall complete a "Claim for Reimbursement
				Form" and submit the form to the agency head for review. The form shall contain
				the name and other personal data of the trainee, course attended, tuition,
				salary, and travel costs (meals and food if applicable). The agency head shall
				review the form, sign, and return the form within five working days of receipt.
				Any discrepancies, corrections or misinformation on the form should be
				annotated/corrected and the form returned unsigned. The staff shall correct the
				form and return it to the agency. It is imperative that this form be processed
				without delay as it is the basis for any funds the agency receives.
H. The staff will submit the Claim for
				Reimbursement to the Department of Finance and Administration for payment. The
				Board will maintain a copy of the claims and the warrants of payment in the
				board files.
I. Agencies should
				receive payment within forty-five (45) days of returning the "Claim for
				Reimbursement Form". If not, notify the Board staff.