Indiana Administrative Code › Title 50 - DEPARTMENT OF LOCAL GOVERNMENT FINANCE › Article 26 - COMPUTER STANDARDS FOR A UNIFORM AND COMMON PROPERTY TAX MANAGEMENT SYSTEM › Rule 20 - Property Tax File Format Requirements for 2011-Pay-2012 Data and Forward › Section 20-4 - Real property assessment data

Current through July 10, 2024
Authority: IC 6-1.1-31-1; IC 6-1.1-31.5-3.5
Affected: IC 5-14-3-4; IC 6-1.1-10-21; IC 6-1.1-11-9; IC
				  6-1.1-31.5; IC 6-1.1-35-9; IC 36-1-8.5
Sec. 4.
(a) HEADER
				RECORD (the first record in each file):
(1)
				The HEADER RECORD must be placed as the first record in each real property
				assessment file including the PARCEL, LAND, IMPROVE, DWELLING, BUILDING,
				BLDDETL, APPEAL, SALEDISC, SDISCADDCI, SDISCADDAR, SALECONTAC, and SALEPARCEL
				files.
(2) The format of the HEADER
				RECORD must be consistent with the following data format:
Column
Start
End
Length
Type
Comments/Format
Filename
1
10
10
A
Name of data file (e.g., PARCEL or IMPROVE).
County Number
11
12
2
A
State designated county ID (e.g., 23). See code list
							 59.
County Description
13
32
20
A
State designated county name (e.g., LAKE). See code list
							 59.
File Format ID
33
37
5
A
Constant value of 2021A. This communicates the version of
							 the structure used to create the data.
County Contact Name
38
77
40
A
Full name of the individual at the county who can answer
							 questions specific to this data extract (e.g., Robert Smith).
County Contact Phone
78
95
18
A
Complete telephone number of individual at
							 the county who can answer questions specific to this data extract - format
							 required is ###-###-#### ##### (e.g., 219-555-5555 44444).
File Create Date
96
105
10
D
Date the file was created - format required is
							 mm/dd/yyyy format (e.g., 10/01/2010).
File Create Time
106
109
4
A
Time the file was created - format required is #### in
							 military time (e.g., 1400).
Assessment Year
110
113
4
A
The assessment year specific to the data submission -
							 format required is yyyy (e.g., 2009).
Pay Year
114
117
4
A
The tax payment year specific to the data submission -
							 format required is yyyy (e.g., 2010).
Software Vendor Name
118
177
60
A
Full name of the individual at the vendor
							 who can answer questions specific to this data extract (e.g., Robert
							 Smith).
Software Vendor Company
178
237
60
A
Full name of the vendor company preparing
							 the data extract.
Software Package Name and Version
238
287
50
A
Complete name of the software
							 package along with the version of the software used to build this data extract
							 (e.g., ABC Assessor System Version 1.5).
Software Vendor Phone Number
288
305
18
A
Complete telephone number of the individual
							 at the vendor's company who can answer questions specific to this data extract
							 - format required is ###-###-#### ##### (e.g., 317-555-5555 44444).
Software Vendor Email
306
353
48
A
Email of the individual at the vendor's
							 company who can answer questions specific to this data extract (e.g.,
							 Help@ABCVendor.com).
Location Cost Multiplier
354
358
5
N
Format 1.4 (e.g., 12345; Implied:
							 1.2345).
Transmission Description
359
458
100
A
Description of transmission. Comment
							 field, free text.