Missouri Code of State Regulations › Title 20 - DEPARTMENT OF COMMERCE AND INSURANCE › Division 4240 - Public Service Commission › Chapter 10 - Utilities › Section 20 CSR 4240-10.010 - Books and Records

Current through Register Vol. 49, No. 14, July 15, 2024
PURPOSE: This rule provides for the keeping of
				  certain public utility accounts, records, memoranda, books and papers required
				  by law and prescribes conditions upon which any part of the books and records
				  may be removed from, or kept outside, the state.
(1) This rule applies to every public
				utility, as defined in section
				386.020, RSMo, and to
				all persons employed by the public utilities.
(2) Every public utility shall have an office
				in this state in which its accounts, records, memoranda, books and papers
				carried in pursuance of a statute of this state or rules of this commission
				shall be kept, except as provided in this rule. Accounts, records, memoranda,
				books and papers carried in pursuance to the requirements of law mean the
				general records of the utility carried in pursuance of a statute of this state
				or the rules of this commission. All general records shall be kept in a
				fireproof place. No accounts, records, memoranda, books and papers, at any
				time, shall be removed from or kept outside the state except upon conditions as
				are prescribed.
(3) The following
				denotes the conditions under which any part of the accounts, records,
				memoranda, books and papers will be permitted to be removed from their domicile
				in this state, or kept outside the state, if domiciled in another state and
				doing business in Missouri:
(A) Every public
				utility doing business in Missouri shall maintain and keep accounts, records,
				memoranda, books and papers in conformity with the rules prescribed by this
				commission;
(B) If a public utility
				should desire to remove its general records from its office in this state, it
				shall notify the commission of any such intention thirty (30) days in advance
				of the removal, setting forth the exact address of the general office where the
				general records will be kept;
(C)
				If a public utility doing business in Missouri maintains its general records
				outside the state, the utility shall notify the commission, in writing, thirty
				(30) days in advance of any relocation, setting forth the exact address of the
				general office where the general records will be kept;
(D) Every public utility or its successors or
				assigns shall hold itself ready and willing to produce any of its books and
				records to the commission at any time the commission shall so order or request,
				and shall permit the commission, or any of its officers or employees, to
				inspect these accounts, records, memoranda, books and papers;
(E) Every public utility shall permit the
				commission, or any of its officers or employees, to examine and inspect any of
				the accounts, records, memoranda, books and papers at any reasonable time at
				the office where these accounts, records, memoranda, books and papers are kept,
				the same as if the books and papers were kept within Missouri;
(F) If the commission deems it necessary to
				send one (1) or more of its officers or employees to examine any of the
				accounts, records, memoranda, books and papers of the public utility at the
				office where these books and records are kept, this being an extraordinary
				function of regulation not ordinarily contemplated in intrastate regulations of
				utilities, which are normally domiciled in Missouri and keep their books in
				this state, all reasonable expenses incurred by the officers and employees, if
				so ordered by the commission, shall be borne and paid by the public utility;
				provided, however, that before any such expense shall be incurred by the
				commission, the public utility shall be given reasonable notice to produce its
				accounts, records, memoranda, books and papers designated by the commission for
				inspection and examination of the commission or its officers and employees, at
				the office of the commission at Jefferson City, Missouri, or at an office of
				the public utility in Missouri, or at such other point in Missouri, as may be
				mutually agreed, in which case the public utility also shall make available at
				that place, at the time of the examination, a person(s), who is acquainted with
				the records;
(G) Every public
				utility, upon removal of any of its general records from Missouri, to an office
				in another state, shall keep the general records as are maintained in its
				office in the designated sister state, relative to its business operations in
				Missouri, in a fireproof place, when stored or not in use, or in the
				alternative, provide an original, duplicate or true copy of the records, which
				shall be kept in a fireproof place in one (1) of its offices in Missouri;
				and
(H) All public utilities shall
				file with the secretary of the Public Service Commission, if they have not
				previously done so, and include in their annual report, the address of the
				office(s) in which its general records are kept.