Mississippi Administrative Code › Title 36 - Technology › Part 2 - Information Systems Services › Chapter 2 - FAQs › Rule 36-2-2-202.2 - 002-020 FAQs for Vendors

Current through June 25, 2024
Vendor FAQs
How do I do business with the State of Mississippi?
How do I get on the State "vendor lists"?
How do I receive notification of RFPs and Sole Sources?
How do I check the notification of award for an RFP?
How do I obtain information related to a particular project
				  or proposal (Public Records Request)?
How do I obtain a MAGIC vendor code?
How do I check the status of a PO?
How do I add hardware, software or services to my EPL
				  listing?
How do I get added to an EPL if the EPL RFP due date has
				  passed?
How do I obtain a state government contact list?
How do I verify that ITS is tax exempt?
How do I do business with the State of
				  Mississippi?
Refer to the information located in 021-010 How to Do
				  Business with the State of Mississippi.
How do I get on the State "vendor lists"?
Your company does not have to be on a state "bid" list to do
				  business with the State of Mississippi. We suggest that you review the
				  information on the ITS website to determine how best your company could provide
				  products or services to the State of Mississippi.
From the home page, select "Procurement" on the top of the
				  screen. The link is Vendor Information. The ITS Vendor Information page
				  provides information concerning how to do business with the state of
				  Mississippi and includes links to other vendor-related resources. You would
				  particularly need to note the link to RFPs and Sole Sources Advertised. By
				  choosing this link you will access a list of Current Requests for Proposals. If
				  an RFP requests products or services that your company can supply, you may
				  respond to the RFP.
There is another link on the Vendor Information Page called
				  General RFPs. General RFPs are solicited yearly in January for use through the
				  following January to acquire products and services for more routine projects
				  that do not require an individual Request for Proposal document just for that
				  project. The General RFPs for the calendar year are advertised in late fall for
				  receipt in January. Vendors may respond to General RFPs after the initial
				  proposal due date at any time during the year until November 30th.
How do I receive notification of RFPs and Sole
				  Sources?
ITS doesn't notify vendors directly when solicitations for
				  RFPs and Sole Sources are published. We publish all of our RFPs and sole source
				  advertisements on the ITS website. Select "Procurement" on the top of the home
				  page. The link is RFPs and Sole Sources Advertised. (Note: There is also a
				  quick link to this information on the right hand side of the home page).
We also publish all RFPs and Sole Sources in the
Clarion-Ledger,
typically on Tuesdays, the Mississippi State
				  Government Transparency site located at
www.ms.gov/dfa/contract bid
				  search/
, and ITS maintains a bulletin board of current technology
				  solicitations near the reception area on the first floor or ITS administrative
				  offices, 3771 Eastwood Drive, Jackson, MS 39211.
How do I check the notification of award for an
				  RFP?
Check the ITS Website, by selecting "Procurement" on the top
				  of the home page. The link is RFPs Closed. (Note: There is also a quick link to
				  this information on the right hand side of the home page).
How do I obtain information related to a particular
				  project or proposal (Public Records Request)?
All requests for information under the Public Records Act
				  must be submitted
in writing
to:
Executive Director
Department of Information Technology Services
3771 Eastwood Drive
Jackson, MS 39211
RE: PUBLIC RECORDS REQUEST
Refer to 019-010 ITS Public Records Procedures for more
				  information.
How do I obtain a MAGIC vendor code?
In order to receive payment from state agencies, vendors
				  must be set up in Mississippi's Accountability System for Government
				  Information and Collaboration (MAGIC). Each ITS RFP will require the vendor to
				  supply their MAGIC vendor code.
To determine whether a vendor is a registered supplier in
				  MAGIC, go to the MAGIC Vendor Information page and follow the steps below:
1. Enter the first five characters of
				the Vendor Name or the vendor's 11 digit SAAS Vendor Number.
2. Click Submit.
If the vendor conducted business with the state prior to
				  July 2014, the vendor's information will include a MAGIC Vendor Number, SAAS
				  Vendor Number, Vendor Name, City, State, and Zip displayed. If vendor
				  information does not exist in MAGIC, "The query you submitted returned no
				  records." will be displayed.
Converted vendors need to submit an email via
				  mash@dfa.ms.gov to request a MAGIC User ID and Password. Enter "Vendor ID
				  Request" as the email Subject, and include the following information:
*
MAGIC Vendor Number
*
Vendor Name
*
Contact Name
*
Contact Email Address
*
Contact Phone Number
If the vendor is not a registered supplier and wishes to do
				  business with the State of Mississippi, the vendor needs to visit the following
				  link to register: State of Mississippi Supplier Registration. If the vendor
				  attempts to complete the registration process and is already a converted vendor
				  in MAGIC, they will receive a duplicate error message and will need to call the
				  MMRS Call Center at 601-359-1343, Option 2 for assistance in locating vendor
				  information.
If the vendor does not wish to use the State of Mississippi
				  Supplier Self Registration process, the vendor will need to complete the
				  Supplier Registration Form and contact the State of Mississippi agency that
				  they desire to do business with to complete the registration process.
How do I check the status of a PO?
The Vendor should contact the Agency for whom ITS conducted
				  the procurement. That agency will issue the PO.
How do I add hardware, software or services to my EPL
				  listing?
Depending on the EPL, products may or may not be able to be
				  added. Some EPLs do not allow for changes until the mid-cycle update or the new
				  EPL cycle. Other EPLs may be changed with the mutual consent of ITS and the
				  vendor. To understand more about adding products or services to a specific EPL,
				  review the RFP by checking the ITS website under "Procurement" on the top of
				  the home page. The link is Vendor Information. Scroll down to EPL RFP Cycle
				  Dates and New Vendor Opportunities.
How do I get added to an EPL if the EPL RFP due date
				  has passed?
If the EPL has its mid-cycle update, which usually occurs
				  six months after the original RFP due date, submit a proposal at that time. To
				  understand more about when to respond to a specific EPL, review the RFP by
				  checking the ITS website under "Procurement" on the top of the home page. The
				  link is Vendor Information. Scroll down to EPL RFP Cycle Dates and New Vendor
				  Opportunities.
How do I obtain a state government contact
				  list?
The list may be requested via the ITS website, using the
				  Contact Tab on the right side of the page. The list is sent via e-mail, usually
				  within 2 business days.
How do I verify that ITS is tax exempt?
There is a tax exempt letter on file in the ITS Business
				  Office from the Mississippi Department of Revenue that exempts ITS from sales
				  tax under Section 27-65-105A of Mississippi Code. If more information is
				  needed, contact the project manager. The project manager's contact information
				  is included on the cover page of the RFP.
25-53-1, et
				  seq