Code of Massachusetts Regulations › 106 CMR - DEPARTMENT OF TRANSITIONAL ASSISTANCE › Title 106 CMR 702.000 - Transitional Cash Assistance Programs: Eligibility Process › Section 702.140 - Concluding the Application Process

Current through Register 1525, July 5, 2024
The application process shall be concluded by an approval or
				denial of assistance unless the applicant voluntarily withdraws his or her
				application.
The approval or denial must be fully supported by the facts
				recorded in the case record.
Immediately upon the determination, adequate notice
				(
See
106 CMR
				702.500 ) shall be sent to the applicant, or
				next of kin, if appropriate.
(A)
Eligibility
. If the applicant is determined eligible,
			 he or she shall be notified in writing of the approval. The notice to the
			 applicant shall include the effective date of eligibility; the amount of
			 assistance authorized; the calculations used in the income determination; and
			 an explanation of the right to appeal.
(B)
Ineligibility
.
			 If the applicant or any other family members for whom assistance is requested
			 is determined ineligible, the applicant shall be notified in writing of the
			 denial.
If the worker is unable to complete the application process
				solely because of the lack of verifications, assistance shall also be denied.
				If the applicant subsequently submits the required verifications within 30
				calendar days of the date of the denial notice, the worker shall process the
				application in accordance with
				106 CMR
				702.170.
The written notice of denial shall include the reasons for the
				denial; the specific regulations supporting the denial; and an explanation of
				the right to appeal. If eligibility is denied because the assistance unit's
				income exceeds financial eligibility standards, the notice shall also include
				the calculations used in the income determination. If the adverse action is the
				result of the lack of verifications required to make a determination of
				eligibility, the written notice shall contain a statement informing the
				applicant of the missing verification and a statement informing the applicant
				that a second eligibility determination will be made based on the date of
				application, if all required verifications are submitted within 30 calendar
				days of the date of the denial notice.
If the applicant appeals a denial in which the sole issue is
				the lack of verification
and
if the applicant
				subsequently provides the required verifications during the appeal process, an
				adjustment may be made in accordance with
				106 CMR
				343.350(B)(1).
(C)
Voluntary Withdrawal or
			 Request to Close Case
. Applicants and clients may voluntarily
			 withdraw their application or request that their continued assistance be
			 terminated at any time. The request must be made in writing and must be
			 confirmed by a notice sent to the applicant or client and recorded in the case
			 record.
(D)
Death
. If the worker is told of the death of the
			 applicant or client, assistance must be denied or terminated. Verification of
			 the death may consist of contact with the funeral director or an appropriate
			 third person, or a newspaper obituary or other media communication.
(E)
Unable to
			 Locate
. If the worker cannot locate the applicant or client after
			 reasonable attempts, assistance must be denied or terminated.