Iowa Administrative Code › Agency 681 - Regents Board › Chapter 3 - Regents Human Resources Management-merit System Rules › Rule 681-3.14 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
"Active service"
is a period of paid
				employment performing the duties of the position.
"Advanced starting rate"
is a rate within the
				pay grade which is greater than the minimum rate of the pay grade for a
				specific classification as provided for in the approved pay plan.
"Background check"
is the process of
				collecting and verifying relevant information for an individual's
				employment.
"Base pay"
means the employee's rate of pay
				exclusive of any supplemental pay such as lead worker pay, pay for shift
				differential, pay for special assignment, on-call pay, call back pay, or any
				other incentive premium pay.
"Board"
means board of regents.
"Certification"
means the referral of
				qualified applicants from an eligibility register to a department for the
				purpose of making a selection in accordance with these rules.
"Classification"
means one or more positions,
				which are sufficiently similar in duties and responsibilities, that each
				position in the group can be given the same job title and require the same
				minimum qualifications as to education and experience, and that the same
				schedule of pay can be applied with equity to all positions in the
				classification under the same or substantially the same employment
				conditions.
"Classification appeal"
is the act of
				contesting the classification or reclassification of a position as determined
				by the merit system director after a review of the duties and responsibilities
				of the position.
"Classification review"
is the process
				initiated by a permanent employee or department head requesting review of the
				classification of the employee's position.
"Classify"
means to assign a position to an
				appropriate classification on the basis of the duties and responsibilities
				assigned and to be performed.
"Days"
means calendar days unless designated
				otherwise.
"Demotion"
means a change of an employee from
				a position in a given classification to a position in a classification having a
				lower pay grade. Demotion may be voluntary, be involuntary, or result from a
				reclassification of a position.
"Department"
or
"employing
				department"
is a unit or division with a regents institution defined
				locally by each institution.
"Designee"
is an individual who has been
				selected to act on behalf of a designated authority under these rules.
"Eligibility lists"
are lists of the names of
				qualified applicants for a particular classification.
"Eligibility register"
consists of the names
				of the applicants who are certified for a specific vacancy.
"Examination"
is the screening of
				applicants.
"Grievance"
is a dispute or complaint
				concerning the interpretation or application of merit system or institutional
				rules governing terms of employment and working conditions.
"Lateral transfer"
means a change from a
				position in one classification to a different position in the same
				classification or another classification in the same pay grade.
"Maximum rate"
is the final value of the pay
				grade to which a classification is assigned. A "red-circled" rate is above the
				maximum.
"Merit increase"
is the increment within the
				pay grade, as established by the board, by which an employee's pay will be
				raised at specified times during employment.
"Minimum rate"
is the minimum value of the pay
				grade to which a classification is assigned. It is less than an "advanced
				starting rate."
"Pay grade"
or
"grade"
is the
				numerical designation on the pay schedule to which individual classifications
				are assigned.
"Permanent employee"
is an employee who has
				completed the initial probationary period and thereby acquired permanent status
				in accordance with the rules of the system.
"Position"
means a group of specific duties,
				tasks and responsibilities assigned to be performed by one employee. A position
				may be 12-month or less, full-time or part-time, temporary or permanent,
				occupied or vacant.
"Premium pay"
means a sum of money paid for
				specific work in addition to the salary or hourly rate.
"Probationary period"
is a six-month period to
				determine an employee's fitness for the position. A probationary period is
				required for an original appointment or reemployment to a classification not
				previously held, promotion, voluntary demotion out of series or lateral
				transfer out of classification. Employees hired on term appointments, as
				defined by rule 681-3.85 (8A), are also subject
				to a probationary period.
"Promotion"
means a change in status of a
				permanent classified employee from a position in a classification to another
				position in a classification having a higher pay grade.
"Recall"
is the reappointment of an employee
				who terminated as a result of (1) layoff or voluntary demotion in lieu of
				layoff, or (2) medically related disability leave and exhaustion of vacation
				and medically related disability leave credits, or (3) failure to pass a
				subsequent probationary period on a promotion, lateral transfer out of
				classification, or demotion out of series.
"Reclassify"
means to make a change in the
				classification of a position by raising it to a higher, reducing it to a lower,
				or moving it to another classification of the same level on the basis of
				significant changes in the kind or difficulty of the tasks, duties, and
				responsibilities in such position, or because of an amendment to the
				classification plan, and officially assigning to that position the
				classification title for such appropriate classification.
"Reduction in force"
is a permanent layoff or
				an involuntary reduction in time resulting from a shortage of funds or work, a
				material change in duties or organization or abolishment of one or more
				positions.
"Resident director"
is the person appointed by
				the head of each regents institution to administer the merit system rules at
				that institution. The resident director may appoint one or more designees
				authorized to administer the merit system rules.
"Suspension"
is an enforced leave of absence
				with or without pay for purposes of conducting an investigation or as a
				disciplinary measure.
"Trainee"
or
"apprentice"
is
				an employee participating in a specified training program during a fixed period
				of time in order to meet the minimum qualifications required for a
				classification.