reglab/statecodes huggingface dataset:
Iowa Administrative Code › Agency 543 - Appeal Board, State › Chapter 7 - Agency Procedure for Rule Making › Rule 543-7.5 - Public Participation

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Written
			 comments.
Strike the words "(identify office and address)
			 or".
(5)
Accessibility,
In lieu of the words "(designate office and
			 telephone number)", insert "the secretary of the state appeal board at
			 (515)281-3078".
Iowa Administrative Code › Agency 543 - Appeal Board, State › Chapter 7 - Agency Procedure for Rule Making › Rule 543-7.6 - Regulatory Analysis

Current through Register Vol. 47, No. 3, July 24, 2024
(2)
Mailing
			 list.
In lieu of the words "(designate office)" insert "the State
			 Appeal Board, State Capitol, Des Moines, Iowa 50319-0015".
Iowa Administrative Code › Agency 543 - Appeal Board, State › Chapter 7 - Agency Procedure for Rule Making › Rule 543-7.10 - Exemptions From Public Rule-making Procedures

Current through Register Vol. 47, No. 3, July 24, 2024
(2)
Categories exempt.
In lieu of the words "(List here narrowly
			 drawn classes of rules where such an exemption is justified and a brief
			 statement of the reasons for exempting each of them)", insert the following:
"a. Rules which are mandated by federal law
			 or regulation in any situation where the department has no option but to adopt
			 specified rules or where federal funding is contingent upon the adoption of the
			 rules;
"b. Rules which implement
			 recent legislation when a statute provides for an effective date which does not
			 allow for the usual notice and public participation requirements;
"c. Rules which confer a benefit or remove a
			 restriction on the public or some segment of the public;
"d. Rules which are necessary because of
			 imminent peril to the public health, safety or welfare; and
"e. Nonsubstantive rules intended to correct
			 typographical errors, incorrect citations, or other errors in existing
			 rules."
Iowa Administrative Code › Agency 543 - Appeal Board, State › Chapter 7 - Agency Procedure for Rule Making › Rule 543-7.11 - Concise Statement of Reasons

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
General.
In lieu of the words "(specify the office and
			 address)", insert "the State Appeal Board, State Capitol, Des Moines, Iowa
			 50319-0015".
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 1 - Operations of City Finance Committee › Rule 545-1.2 - Membership

Current through Register Vol. 47, No. 3, July 24, 2024
The selection, appointment and approval of members to the city finance committee are made as provided for in Iowa Code section 384.13. Names of designees shall be given to the committee chairperson in writing by July 1 of each year, or promptly, if changed.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 1 - Operations of City Finance Committee › Rule 545-1.3 - Responsibilities of Officers

Current through Register Vol. 47, No. 3, July 24, 2024
The officers of the city finance committee shall consist of a chairperson, a vice chairperson and a secretary.
(1)
Chairperson.
The chairperson shall be elected yearly and shall preside over the proceedings of the city finance committee. Upon a vacancy on the city finance committee the chairperson shall notify the governor that a vacancy exists.
(2)
Vice chairperson.
The vice chairperson shall serve in absence of the chairperson, and shall be assigned such other duties as the committee determines. The vice chairperson shall be elected yearly.
(3)
Secretary.
Yearly, the city finance committee shall appoint a secretary to record the proceedings of the committee. The secretary may or may not be a member of the committee.
The secretary shall give advance public notice of the time and place of each meeting. The notice must be in accordance with Iowa Code section 21.4.
At least one week prior to the date of a meeting, the secretary shall prepare a tentative agenda for the next meeting of the committee and distribute this tentative agenda to the persons listed on a mailing list approved by the committee. This agenda shall also list the date, time and place of the meeting.
The secretary shall keep minutes of all proceedings of each meeting. The minutes will constitute the official record of all actions of the committee. Following each meeting, the secretary shall duplicate the minutes and distribute them to the persons listed on the approved mailing list.
When the secretary is absent from a committee meeting, the chairperson shall appoint a member of the committee to act as secretary until such time as the regular secretary is present.
The secretary shall provide to the committee members a list of the committee's members including the members' addresses, telephone numbers and term of office.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 1 - Operations of City Finance Committee › Rule 545-1.4 - Subcommittees

Current through Register Vol. 47, No. 3, July 24, 2024
The city finance committee may establish temporary or permanent subcommittees to research and investigate items of business to the committee. The rules set forth in this chapter shall guide the subcommittee, if applicable. Subcommittee members shall be appointed by the chairperson and reported to the committee. Subcommittee members need not be members of the committee. They may be reimbursed for expenses in the same manner as committee members.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 1 - Operations of City Finance Committee › Rule 545-1.7 - Meeting

Current through Register Vol. 47, No. 3, July 24, 2024
A meeting of the committee shall be held at the call of the director of the department of management or upon an appeal of the director's decision.
All meetings of the committee shall be open to the public at all times, except that closed meetings may be held for the purposes provided in Iowa Code section 21.5. Closed sessions shall be called and conducted as provided for in section 21.5.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 1 - Operations of City Finance Committee › Rule 545-1.8 - Office Location

Current through Register Vol. 47, No. 3, July 24, 2024
All submissions to or requests of the committee shall be made through the department of management office during normal working hours.
All records, minutes, manuals and other information concerning the proceedings of the committee shall be kept in the office of the director of the department of management. Such information shall be open to inspection by the public during normal working hours.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 1 - Operations of City Finance Committee › Rule 545-1.9 - Quorum and Majority Vote

Current through Register Vol. 47, No. 3, July 24, 2024
A quorum shall consist of five members of the committee. All actions of the committee for promulgating rules as provided for by law shall require five votes. All other actions of the committee must be approved by a simple majority vote of the members present at a meeting. The secretary shall record the vote of each member of the committee indicating if the vote was an aye, no, or abstention.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 1 - Operations of City Finance Committee › Rule 545-1.10 - Order of Business

Current through Register Vol. 47, No. 3, July 24, 2024
The meetings of the city finance committee are to be presided over by the chairperson or the vice chairperson. Unless otherwise stipulated in these rules, Robert's Rules of Order are to be followed in conducting the business of the committee.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 2 - Budget Amendments and Fund Transfer › Rule 545-2.2 - Appropriation of Unanticipated Amount

Current through Register Vol. 47, No. 3, July 24, 2024
Budget amendments to the adopted city budget to permit the appropriation and expenditure of unencumbered and unanticipated balances, or amounts anticipated to be available from sources other than property taxes but which have not been appropriated in the adopted budget shall be prepared as provided in Iowa Code section 384.16 and subject to protest as provided in section 384.19.
All adopted budget amendments to appropriate and expend unanticipated amounts must be certified to the auditor of the county or counties where the city is located and to the director of the department of management.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 2 - Budget Amendments and Fund Transfer › Rule 545-2.3 - Transfers Between Programs

Current through Register Vol. 47, No. 3, July 24, 2024
Except as specifically provided elsewhere in these rules, all appropriation transfers between programs are budget amendments and shall be prepared as provided in Iowa Code section 384.16 and subject to protest as provided in section 384.19.
All adopted budget amendments to permit the transfer of adopted budget appropriations between programs must be certified to the auditor of the county or counties where the city is located and to the director of the department of management.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 2 - Budget Amendments and Fund Transfer › Rule 545-2.4 - Transfers Within Programs

Current through Register Vol. 47, No. 3, July 24, 2024
Transfers within programs are not budget amendments within the meaning of Iowa Code section 348.18. It is the responsibility of the governing body of each city to provide its own written rules for transfers within programs.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 2 - Budget Amendments and Fund Transfer › Rule 545-2.5 - Fund Transfers

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
General provisions.
All transfers of moneys between funds
			 found in the city budget forms must be approved by a fund transfer resolution.
			 Transfers between funds in one program are types of amendments that do not
			 require preparation and adoption as provided in Iowa Code section 384.16 and
			 are not subject to protest as provided in Iowa Code section 384.19, but such
			 transfers must comply with the state laws regarding the funds and the following
			 subrules:
(2)
Emergency
			 fund.
No transfer may be made from any fund to the emergency
			 fund.
(3)
Debt service
			 fund.
Except where specifically prohibited by state law, moneys may be
			 transferred from any other city fund to the debt service fund to meet
			 outstanding principal and interest. Such transfers must be authorized by the
			 original budget or a budget amendment which has been adopted as provided in
			 Iowa Code section 384.16 and subject to protest as provided in Iowa Code
			 section 384.19.
(4)
Capital
			 improvements reserve fund.
Except where specifically prohibited by
			 state law, moneys may be transferred from any city fund to the capital
			 improvements reserve fund for purposes specified in Iowa Code section 384.7.
			 Such transfers must be authorized by the original budget or a budget amendment
			 which has been adopted as provided in Iowa Code section 384.16 and subject to
			 protest as provided in Iowa Code section 384.19.
(5)
City utility fund and city
			 enterprise fund.
Any governing body of a city utility, combined
			 utility system, city enterprise, or combined city enterprise which has a
			 surplus in its fund may transfer such surpluses to any other city fund, except
			 the emergency fund, by resolution of the appropriate governing body. For the
			 purposes of this subrule:
a. A surplus may
			 exist only after all required transfers have been made to any restricted
			 accounts in accordance with the terms and provisions of any revenue bonds of
			 loan agreements relating to the utility or enterprise fund.
b. A surplus shall be defined as the cash
			 balance in the operating account or the unrestricted net position calculated in
			 accordance with GAAP, after adding back the net pension and other
			 postemployment benefits liabilities and the related deferred inflows of
			 resources and deducting the related deferred outflows of resources, in excess
			 of:
(1) The amount of the expenses of
			 disbursements for operating and maintaining the utility or enterprise for the
			 preceding three months, and
(2) The
			 amount necessary to make all required transfers to restricted accounts for the
			 succeeding three months.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 4 - Employee Benefits › Rule 545-4.1 - Definition

Current through Register Vol. 47, No. 3, July 24, 2024
Employee benefits are defined as and limited to the following:
1. Employer's share of PICA (Federal Insurance Contribution Act).
2. Employer's share of IPERS (Iowa Public Employees' Retirement System).
3. Employer's share of police and fire retirement systems.
4. Employer's share of medical payments under Iowa Code chapters 410 and 411.
5. Retiree hospital/medical/prescription benefits pursuant to Iowa Code section 364.25.
6. Workers' compensation costs or insurance premiums.
7. Unemployment benefits.
8. Employer's share of employee benefit plan costs for employees and their dependents which would include only:
Hospital/medical/prescription benefits;
Dental benefits;
Disability insurance benefits;
Life insurance benefits;
Long-term insurance benefits;
Vision benefits.
9. Deferred compensation programs for city managers, fire chiefs, and police chiefs who do not participate in either IPERS or the Municipal Fire and Police Retirement System of Iowa (MFPRSI).
10. Employee wellness programs that are a part of, or are included with, a hospital/medical/prescription benefit program or a health and fitness program for employees that is adopted by city council motion, resolution, ordinance or included in a document approved by the city council.
11. Employee assistance program providing free counseling for employees and their dependents.
12. Occupational Safety and Health Administration (OSHA) required tests (e.g., pulmonary and heart tests).
13. Regularly scheduled, city-required, post employment physicals for employees, police reserves and volunteer firefighters.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 4 - Employee Benefits › Rule 545-4.2 - Mandatory Procedures

Current through Register Vol. 47, No. 3, July 24, 2024
These employee benefits must be budgeted in the city general fund up to the tax rate limit of that fund with the excess being budgeted in the trust and agency fund for those employees being paid from the city general fund:
1. Employer's share of PICA under Iowa Code section 97C.10.
2. Employer's share of IPERS under Iowa Code section 97B.9.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 4 - Employee Benefits › Rule 545-4.3 - Optional Procedures

Current through Register Vol. 47, No. 3, July 24, 2024
These employee benefits may be budgeted in either the city general or city trust and agency fund for those employees being paid from the city general fund.
1. Employer's share of police and fire pension and retirement systems under Iowa Code chapters 410 and 411.
2. Employer's share of medical payments under Iowa Code sections 410.18 and 411.15.
3. Retiree hospital/medical/prescription benefits pursuant to Iowa Code section 364.25.
4. Workers' compensation costs or insurance premiums.
5. Unemployment benefits.
6. Employer's share of employee benefit plan costs for employees and their dependents which would include only: Hospital/medical/prescription benefits;
Dental benefits; Disability insurance benefits; Life insurance benefits; Long-term care insurance benefits; Vision benefits.
7. Deferred compensation programs for city managers, fire chiefs, and police chiefs who do not participate in either IPERS or the Municipal Fire and Police Retirement System of Iowa (MFPRSI).
8. Employee wellness programs that are a part of, or are included with, a hospital/medical/prescription benefit program or a health and fitness program for employees that is adopted by city council motion, resolution, ordinance or included in a document approved by the city council.
9. Employee assistance program providing free counseling for employees and their dependents.
10. Occupational Safety and Health Administration (OSHA) required tests (e.g., pulmonary and heart tests).
11. Regularly scheduled, city-required post employment physicals for employees, police reserves and volunteer firefighters.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 4 - Employee Benefits › Rule 545-4.4 - Budgeting-other Than General Fund and Road Use Tax Fund

Current through Register Vol. 47, No. 3, July 24, 2024
The revenues and appropriations for employee benefits for those employees being paid from any fund other than the city general fund and the road use tax fund shall be budgeted in and paid from the fund from which the employee is being paid.
This rule is intended to implement Iowa Code section 384.15.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 5 - Petitions for Rule Making › Rule 545-5.1 - Petition for Rule Making

Current through Register Vol. 47, No. 3, July 24, 2024
In lieu of the words "(designate office)", insert "Room 12, State Capitol, Des Moines, Iowa 50319". In lieu of the words "(AGENCY NAME)", the heading on the petition form should read:
"BEFORE THE CITY FINANCE COMMITTEE"
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 6 - Declaratory Orders › Rule 545-6.1 - Petition for Declaratory Order

Current through Register Vol. 47, No. 3, July 24, 2024
In lieu of the words "(designate agency)", insert "committee". In lieu of the words "(designate office)", insert "the City Finance Committee, State Capitol, Room 12, Des Moines, Iowa 50319-0015". In lieu of the words "(AGENCY NAME)", the heading on the petition form should read:
BEFORE THE CITY FINANCE COMMITTEE
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 6 - Declaratory Orders › Rule 545-6.3 - Intervention

Current through Register Vol. 47, No. 3, July 24, 2024
(1)  In lieu of the words "within___days", insert "within 15 days". Strike the words "(after time for notice under X.2(17A)". In lieu of the number "X.8(17A))", insert "6.8(17A)".
(2) In lieu of the words "(designate agency)", insert "the committee".
(3) In lieu of the words "(designate office)", insert "the City Finance Committee, State Capitol, Room 12, Des Moines, Iowa 50319-0015". In lieu of the words "(designate agency)", insert "committee". In lieu of the words "(AGENCY NAME)", the heading on the petition form should read:
BEFORE THE CITY FINANCE COMMITTEE
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 6 - Declaratory Orders › Rule 545-6.6 - Service and Filing of Petitions and Other Papers

Current through Register Vol. 47, No. 3, July 24, 2024
(2)  In lieu of the words "(specify office and address)", insert "the City Finance Committee, State Capitol, Room 12, Des Moines, Iowa 50319-0015". In lieu of the words "(agency name)", insert "committee".
(3) In lieu of the words "(uniform rule on contested cases X.12(17A))", insert "rule 481-10.12 (17A) "
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 6 - Declaratory Orders › Rule 545-6.8 - Action on Petition

Current through Register Vol. 47, No. 3, July 24, 2024
(1)  In lieu of the words "(designate agency head)", insert "city finance committee".
(2)  In lieu of the words "(contested case uniform rule X.2(17A))", insert "rule 481-10.1 (10A) ".
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 7 - Agency Procedure for Rule Making › Rule 545-7.5 - Public Participation

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Written comments.
In lieu of the words "(identify office and address)", insert "City Finance Committee, Room 12, State Capitol, Des Moines, Iowa 50319".
(5)
Accessibility.
In lieu of the words "(designate office and telephone number)", insert "the city finance committee at (515)281-3705".
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 7 - Agency Procedure for Rule Making › Rule 545-7.6 - Regulatory Analysis

Current through Register Vol. 47, No. 3, July 24, 2024
(2)
Mailing list.
In lieu of the words "(designate office)", insert "City Finance Committee, Room 12, State Capitol, Des Moines, Iowa 50319".
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 7 - Agency Procedure for Rule Making › Rule 545-7.10 - Exemptions From Public Rule-making Procedures

Current through Register Vol. 47, No. 3, July 24, 2024
(2)
Categories exempt.
In lieu of the words "(List here narrowly drawn classes of rules where such an exemption is justified and a brief statement of the reasons for exempting each of them)", insert the following:
"a. Rules which are mandated by federal law or regulation in any situation where the department has no option but to adopt specified rules or where federal funding is contingent upon the adoption of the rules;
"b. Rules which implement recent legislation when a statute provides for an effective date which does not allow for the usual notice and public participation requirements;
"c. Rules which confer a benefit or remove a restriction on the public or some segment of the public;
"d. Rules which are necessary because of imminent peril to the public health, safety or welfare; and
"e. Nonsubstantive rules intended to correct typographical errors, incorrect citations, or other errors in existing rules."
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 7 - Agency Procedure for Rule Making › Rule 545-7.11 - Concise Statement of Reasons

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
General.
In lieu of the words "(specify office and address)", insert "City Finance Committee, Room 12, State Capitol, Des Moines, Iowa 50319".
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 8 - Public Records and Fair Information Practices › Rule 545-8.1 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
As used in this chapter:
"Agency."
In lieu of the words "(official or body issuing these rules)", insert "city finance committee". As used in these rules, unless the context otherwise requires, "Committee" means the city finance committee and "director" means the director of the department of management.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 8 - Public Records and Fair Information Practices › Rule 545-8.3 - Requests for Access to Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Location of record.
In lieu of the words "(insert agency head)", insert "City Finance Committee, Department of Management, State Capitol Building, Des Moines, Iowa 50319", and in lieu of the words "(insert agency name and address)", insert "city finance committee" at the above address.
(2)
Office hours.
In lieu of the words "(insert customary office hours of at least thirty hours per week, insert hours specified in Iowa Code section 22.4) ", insert "8 a.m. to 4:30 p.m. daily, excluding Saturdays, Sundays, and legal holidays."
(7)
Fees.
c.
Supervisory fee.
In lieu of the words "(specify time period)", insert "thirty minutes".
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 8 - Public Records and Fair Information Practices › Rule 545-8.9 - Disclosures Without the Consent of the Subject

Current through Register Vol. 47, No. 3, July 24, 2024
(1)  Open records are routinely disclosed without the consent of the subject.
(2)  To the extent allowed by law, disclosure of confidential records may occur without the consent of the subject. Following are instances where disclosure, if lawful, will generally occur without notice to the subject:
a. For a routine use as defined in rule 8.10(17A,22) or in any notice for a particular record system.
b. To a recipient who has provided the committee with advance written assurance that the record will be used solely as a statistical research or reporting record; provided, that, the record is transferred in a form that does not identify the subject.
c. To another government agency or to an instrumentality of any governmental jurisdiction within or under the control of the United States for a civil or criminal law enforcement activity if the activity is authorized by law, and if an authorized representative of such government agency or instrumentality has submitted a written request to the agency specifying the record desired and the law enforcement activity for which the record is sought.
d. To an individual pursuant to a showing of compelling circumstances affecting the health or safety of any individual if a notice of the disclosure is transmitted to the last known address of the subject.
e. To the legislative services agency under Iowa Code section 2A.3.
f. Disclosures in the course of employee disciplinary proceedings.
g. In response to a court order or subpoena.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 8 - Public Records and Fair Information Practices › Rule 545-8.10 - Routine Use

Current through Register Vol. 47, No. 3, July 24, 2024
(1)  Defined. "Routine use" means the disclosure of a record without the consent of the subject or subjects, for a purpose which is compatible with the purpose for which the record was collected. It includes disclosures required to be made by statute other than the public records law, Iowa Code chapter 22.
(2)  To the extent allowed by law, the following uses are considered routine uses of all agency records:
a. Disclosure to those officers, employees, and members of the committee who have a need for the record in the performance of their duties. The custodian of the record may, upon request of any officer or employee, or on the custodian's own initiative, determine what constitutes legitimate need to use confidential records.
b. Disclosure of information indicating an apparent violation of the law to appropriate law enforcement authorities for investigation and possible criminal prosecution, civil court action, or regulatory order
c. Disclosure to the department of inspections and appeals for matters in which it is performing services or functions on behalf of the committee.
d. Transfers of information within the committee to other state agencies, or to local units of government as appropriate to administer the program for which the information is collected.
e. Information released to staff of federal and state entities for audit purposes or for purposes of determining whether the committee is operating a program lawfully.
f. Any disclosure specifically authorized by the statute under which the record was collected or maintained.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 8 - Public Records and Fair Information Practices › Rule 545-8.11 - Consensual Disclosure of Confidential Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Consent to disclosure by a subject individual.
To the extent permitted by law, the subject may consent in writing to committee disclosure of confidential records as provided in rule 8.7(17A,22).
(2)
Complaints to public officials. A
letter from a subject of a confidential record to a public official which seeks the official's intervention on behalf of the subject in a matter that involves the agency may, to the extent permitted by law, be treated as an authorization to release sufficient information about the subject to the official to resolve the matter
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 8 - Public Records and Fair Information Practices › Rule 545-8.12 - Release to Subject

Current through Register Vol. 47, No. 3, July 24, 2024
(1)  The subject of a confidential record may file a written request to review confidential records about that person as provided in rule 8.6( 17A,22). However, the committee need not release the following records to the subject:
a. The identity of a person providing information to the committee need not be disclosed directly or indirectly to the subject of the information when the information is authorized to be held confidential pursuant to Iowa Code section 22.7(18)  or other provisions of law.
b. Records need not be disclosed to the subject when they are the work product of an attorney or are otherwise privileged.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 8 - Public Records and Fair Information Practices › Rule 545-8.13 - Availability of Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
General.
Committee records are open for public inspection and copying unless otherwise provided by rule or law.
(2)
Confidential records.
The city finance committee maintains no records that are considered confidential or that are prohibited from public disclosure.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 8 - Public Records and Fair Information Practices › Rule 545-8.16 - Other Records

Current through Register Vol. 47, No. 3, July 24, 2024
The committee maintains a variety of records which do not generally contain information pertaining to named individuals. The committee maintains the following records, not heretofore listed, which do not generally contain personally identifiable or confidential information: minutes from the committee meetings, law enforcement officer training reimbursements, special reports and studies, appeals from denied requests for permission to exceed statutory levy limits.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 8 - Public Records and Fair Information Practices › Rule 545-8.17 - Applicability

Current through Register Vol. 47, No. 3, July 24, 2024
This chapter does not:
1. Require the committee to index or retrieve records which contain information about individuals by that person's name or other personal identifier
2. Make available to the general public records which would otherwise not be available under the public records law, Iowa Code chapter 22.
3. Govern the maintenance or disclosure of, notification of or access to, records in the possession of the committee which are governed by the rules of another agency.
4. Apply to grantees, including local governments or subdivisions thereof, administering state-funded programs, unless otherwise provided by law or agreement.
5. Make available records compiled by the committee in reasonable anticipation of court litigation or formal administrative proceedings. The availability of such records to the general public or to any subject individual or party to such litigation or proceedings shall be governed by applicable legal and constitutional principles, statutes, rules of discovery, evidentiary privileges, and applicable rules of the committee.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 9 - Law Enforcement Officer Training Reimbursement › Rule 545-9.1 - Eligible Reimbursement

Current through Register Vol. 47, No. 3, July 24, 2024
Cities and counties are eligible for reimbursement of law enforcement officer training costs for law enforcement officers who have resigned. Training costs for officers fired, retired, or disabled shall not be eligible for reimbursement.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 9 - Law Enforcement Officer Training Reimbursement › Rule 545-9.2 - Reimbursable Costs

Current through Register Vol. 47, No. 3, July 24, 2024
Costs eligible for reimbursement include all necessary and actual training costs not otherwise recovered which were incurred after July 1, 1980, to comply with the minimum requirements of Iowa Code chapter SOB. To the extent funding is available, costs incurred for approved advanced law enforcement training are also eligible for reimbursement. Advanced law enforcement training costs must be approved by the local governing body and deemed legitimate, necessary and proper by the director of the department of management.
Reimbursable training costs include mileage, food, lodging, tuition, compensation of the officer in training and the compensation of a replacement officer while the officer is in training. Mileage, food and lodging costs are reimbursable at the rates normally reimbursed by the claimant to other employees for work related travel. Compensation of the officer in training and the replacement officer(s) includes wages and employer paid payroll taxes, insurance and pension contributions. However, the reimbursable compensation of the replacement officer(s) shall not exceed the reimbursable compensation of the officer in training.
Other costs eligible for reimbursement include those required by the training facility such as training uniforms, supplies or equipment which were paid for by the claimant and not returned to or used by the claimant after training.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 9 - Law Enforcement Officer Training Reimbursement › Rule 545-9.3 - Filing of Claims

Current through Register Vol. 47, No. 3, July 24, 2024
Claims for reimbursement shall be filed on forms prescribed by the director of the department of management. Forms may be obtained from the department of management.
Claims for payment shall be filed with the Department of Management, State Capitol, Des Moines, Iowa 50319. Claims must be filed within 90 days after the officer has resigned. If a reasonable cause can be shown, the due date may be waived. Claims filed after May 15 of any fiscal year will be considered for reimbursement in the following fiscal year. No more than one claim may be submitted for each reimbursable expense.
Claims shall be signed by the mayor or chairperson of the board of supervisors and attested by the city clerk or county auditor
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 9 - Law Enforcement Officer Training Reimbursement › Rule 545-9.4 - Documentation

Current through Register Vol. 47, No. 3, July 24, 2024
Claims for reimbursement of law enforcement officer training costs shall be accompanied by proper documentation. Such documentation may include copies of invoices, canceled checks, salary and benefits schedules and any other supporting documents deemed necessary by the city finance committee.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 9 - Law Enforcement Officer Training Reimbursement › Rule 545-9.6 - Payment

Current through Register Vol. 47, No. 3, July 24, 2024
Funds available for reimbursement will first be applied to approved claims for minimum law enforcement officer training required under Iowa Code chapter SOB. If the proceeds of the fund are insufficient to reimburse the total amount of the approved claims made during the year, the reimbursements will be prorated. Any remaining funds will be applied to approved claims for advanced law enforcement training on a pro rata basis.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 9 - Law Enforcement Officer Training Reimbursement › Rule 545-9.7 - Officer Rehired

Current through Register Vol. 47, No. 3, July 24, 2024
In the event a resigned officer is rehired by the city or county within one year from the date of resignation, the total costs reimbursed to the city or county for law enforcement training of that officer shall be refunded to the law enforcement officer training reimbursement funds. The reimbursement for training costs shall be refunded within 90 days of the date of rehire and shall be accompanied by a letter of explanation.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 9 - Law Enforcement Officer Training Reimbursement › Rule 545-9.8 - Decision Appealed

Current through Register Vol. 47, No. 3, July 24, 2024
A city or county may appeal a reimbursement decision by the director of the department of management to the city finance committee. The appeal must be submitted in writing within 60 days from the date of notification of a decision from the director Appeals shall be filed with the City Finance Committee, Department of Management, State Capitol, Des Moines, Iowa 50319.
Iowa Administrative Code › Agency 545 - City Finance Committee › Chapter 10 - Tax Rate Suspension Appeal › Rule 545-10.1 - Decision Appealed

Current through Register Vol. 47, No. 3, July 24, 2024
A city may appeal a tax rate suspension decision by the director of the department of management to the city finance committee. The appeal must be submitted in writing no later than February 1 to the City Finance Committee, Department of Management, State Capitol Building, Des Moines, Iowa 50319.
This rule is intended to implement Iowa Code section 24.48.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 1 - Definitions › Rule 547-1.1 - Applicability

Current through Register Vol. 47, No. 3, July 24, 2024
The following definitions shall be applicable to the rules of the county finance committee.
Committee.
The term "committee" refers to the county finance committee established in iowa Code section 333A.2.
County budget.
The term "county budget" refers to the budget adopted by the board of supervisors pursuant to iowa Code chapter 331.
County official.
Members of the committee referred to as "county official" shall be a county officer designated in iowa Code section 39.17 or a member of the board of supervisors as designated in section 39.18.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 2 - Organization and Administration › Rule 547-2.1 - Description

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Purpose.
The purpose of
			 the county finance committee is to administer the provisions of iowa Code
			 section 333A.2 and to make
			 recommendations to the governor, the general assembly and county officials
			 concerning county budgets and finance.
(2)
Membership.
The
			 selection, appointment and approval of the county finance committee members are
			 made as provided in iowa Code section
			 333A.2. Upon a vacancy on the
			 committee the chairperson shall notify either the governor or legislative
			 council that a new appointment is required.
(3)
Officers.
The officers
			 of the committee shall consist of chairperson, vice chairperson and
			 secretary.
(4)
Subcommittees.
The committee may establish temporary
			 subcommittees to research and investigate items of business for the committee.
			 These rules shall govern the deliberations of the subcommittee where
			 applicable. Subcommittee members shall be appointed by the chairperson in
			 conformity to Robert's Rules of Order Subcommittee members need not be members
			 of the committee. They shall be reimbursed for expenses in the same manner as
			 committee members.
(5)
Office location.
The director of the office of management
			 shall provide office space, staff assistance and necessary supplies and
			 equipment as provided by law. The Office of Department of Management, State
			 Capitol, Des Moines, iowa 50319 shall be the official address of the
			 committee.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 2 - Organization and Administration › Rule 547-2.2 - Meetings

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Organizational meeting.
The organizational meeting of the committee shall be held at the call of and at
			 a place designated by the chairperson. The officers shall be elected at such
			 time to serve until their successors are elected.
(2)
Other meetings.
Meetings
			 may be called by the chairperson of the committee or by joint call of a
			 majority of its members. One week's notice shall be given for such meetings and
			 the notice shall designate the time and place of the meeting.
(3)
Conduct of meetings.
Meetings of the committee shall be conducted in accordance with Robert's Rules
			 of Order insofar as not incompatible with the laws of the state of iowa
			 governing this committee or its own resolutions as to its conduct. A quorum
			 shall consist of five members of the committee. A minimum of five affirmative
			 votes shall be required to adopt a motion except to adjourn. The secretary
			 shall record the vote of each member of the committee indicating if the vote
			 was an aye, no or abstention.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 2 - Organization and Administration › Rule 547-2.3 - Secretary's Duties

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Notice
			 of meeting.
The secretary shall give advance notice of time and place
			 of each meeting. Such notice must be in accordance with section
			 28A.4. At least one week prior
			 to the date of a meeting, the secretary shall prepare a tentative agenda for
			 the next meeting of the committee and must distribute this tentative agenda to
			 the persons listed on a mailing list approved by the committee. This agenda
			 shall also list the date, time and place of meeting.
(2)
Meeting minutes.
The
			 secretary shall keep minutes of all proceedings of each meeting. The minutes
			 will constitute the official record of all actions of the committee. Following
			 each meeting, the secretary shall duplicate the minutes and distribute them to
			 the persons on the approved mailing list.
(3)
Secretary pro tem.
If
			 the secretary is absent from a committee meeting, the chairperson shall appoint
			 a member of the committee or its staff to act as secretary pro tem.
(4)
Mailing list.
The
			 secretary shall provide to the committee members a current list of committee
			 members including the members' addresses, telephone numbers and terms of
			 office.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 2 - Organization and Administration › Rule 547-2.5 - Adoption, Amendment and Repeal of Administrative Rules

Current through Register Vol. 47, No. 3, July 24, 2024
(1) The committee shall adopt, amend or
			 repeal its administrative rules in accordance with the provision of iowa Code
			 section 17A.4.
(2) Reserved.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 2 - Organization and Administration › Rule 547-2.6 - Petition for Adoption, Amendment or Repeal of a Rule

Current through Register Vol. 47, No. 3, July 24, 2024
(1) Any interested person may petition the
			 committee requesting the adoption, amendment, or repeal of a rule. Such
			 petitions shall be in writing, filed with the committee at its official
			 address. The petition for amendment, repeal, or adoption shall include in
			 separate numbered paragraphs:
a. The name,
			 address and telephone number of the person(s) requesting the adoption,
			 amendment or repeal of a rule.
b. A
			 statement of the proposed rule, amendment, or identification of the rule
			 desired repealed; and
c. A
			 statement of why a rule is being proposed, an amendment to an existing rule
			 desired, or a repeal of an existing rule felt necessary.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 3 - Studies and Reports › Rule 547-3.1 - Description

Current through Register Vol. 47, No. 3, July 24, 2024
(1) In an attempt to provide complete and
			 accurate financial information of county government, all studies, reports and
			 designed forms shall, where practicable, use the recommendations of the
			 Governmental Accounting Standards Board; shall be applicable to every county in
			 the state of Iowa; and shall be capable of producing data essential to the
			 general public and the legislative and governing bodies of this
			 state.
(2) Guidelines, comments,
			 recommendations and proposed legislation issued by this committee shall have
			 the approval of not less than five members of the committee.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 4 - County Budgets › Rule 547-4.1 - Definitions

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
"Class of proposed
			 expenditures"
(also known as "functions") means any one of the
			 following major areas of county services:
a.
			 Public safety and legal services.
b. Physical health and social
			 services.
c. Mental health,
			 intellectual disabilities, and developmental disabilities.
d. County environment and
			 education.
e. Roads and
			 transportation.
f. Governmental
			 services to residents.
g.
			 Administration.
h. Nonprogram
			 services.
i. Debt
			 service.
j. Capital
			 projects.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 4 - County Budgets › Rule 547-4.2 - Budget Summary

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Fund
			 type.
The summary of the proposed budget, as required by iowa Code
			 section 331.434, subsection 3, shall
			 include for each major fund type:
a. The
			 amount required for each class of proposed expenditures, as defined in subrule
			 4.1(1).
b. Property tax levies,
			 estimated credits to taxpayers, and net current and delinquent property
			 taxes.
c. The amounts anticipated
			 from sources of revenue from other than property taxation, as defined in
			 subrule 4.1(2).
d. Beginning and
			 ending fund balances.
e. Other
			 financing sources and uses.
f.
			 Comparisons of the above amounts with similar amounts for each of the two
			 preceding years.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 4 - County Budgets › Rule 547-4.3 - Budget Supplemental Details

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Reporting forms.
The budget, as required by iowa Code section
			 331.434, subsection I, shall
			 provide supplemental details for county revenues by fund and source, and
			 supplemental details for county expenditures by fund and function. The county
			 finance committee through the director of the department of management will
			 prescribe the forms to be used for reporting supplemental details.
(2)
Worksheets.
County
			 budget worksheets shall also indicate the amount of proposed expenditures by
			 department and object.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 4 - County Budgets › Rule 547-4.4 - Budget Amendments

Current through Register Vol. 47, No. 3, July 24, 2024
Any increase in the totals for any class of proposed expenditures, as defined in subrule 4.1(1), after the original budget has been finally adopted, shall require the preparation and adoption of a budget amendment in the same manner as the original budget, as provided in iowa Code section 331.434. The county finance committee through the director of the department of management will prescribe the forms to be used for budget amendments.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 5 - Annual Financial Reports › Rule 547-5.1 - Responsibility

Current through Register Vol. 47, No. 3, July 24, 2024
The preparation of the reports and plans required under rules 5.2(331), 5.3(331), and 5.4(331) shall be the responsibility of the board of supervisors, appropriately assisted by other county officials and employees.
Iowa Administrative Code › Agency 547 - County Finance Committee › Chapter 5 - Annual Financial Reports › Rule 547-5.2 - Report Summary

Current through Register Vol. 47, No. 3, July 24, 2024
The summary of the annual financial report, as required by iowa Code section 331.403, subsection 1, shall include for each major fund type:
1.1.The amounts of each class of
			 expenditures, as defined in 541-subrule 4.1(1).
2. Property tax levies, credits to taxpayers,
			 and net current and delinquent property tax collections.
3. The amounts from sources of revenue other
			 than property taxation, as defined in 541-subrule 4.1(2).
4. Beginning and ending fund
			 balances.
5. Other financing
			 sources and uses.
6. Comparisons of
			 the above amounts with budgeted amounts, as amended.