Iowa Administrative Code › Agency 17 - Aging, Department On › Chapter 19 - Public Records and Fair Information Practices › Rule 17-19.15 - Other Groups of Records

Current through Register Vol. 47, No. 3, July 24, 2024
(1)
Other records.
This rule describes groups of records
			 maintained by the agency other than record systems as defined in rule
			 17-19.1 (17A,22).
			 These records are routinely available to the public. However, the agency files
			 of these records may contain confidential information, as discussed in rule
			 17-19.13
			 (17A,22). The records listed may contain information about individuals. Some
			 records are stored both on paper and in an automated data processing system
			 unless otherwise noted.
(2)
Rule making.
Rule-making records may contain information about
			 individuals making written or oral comments on proposed rules. This information
			 is collected pursuant to Iowa Code section
			 17A.4.
			 This information is not stored in an automated data processing
			 system.
(3)
Commission and
			 advisory council records.
Agendas, minutes, and materials presented to
			 the commission for the department on aging and the state advisory council are
			 available from the office of the department on aging, except those records
			 concerning closed sessions which are exempt from disclosure under Iowa Code
			 section
			 21.5(4)
			  or which are otherwise confidential by law.
			 Commission and advisory council records contain information about participants
			 in meetings. This information is collected pursuant to Iowa Code section
			 21.3.
			 This information is not retrieved by individual identifier and is not stored in
			 an automated data processing system.
(4)
Publications.
Publications such as news releases, annual reports, project reports and agency
			 newsletters are available from the office of the department on aging.
(5)
Other publications.
Agency news releases, project reports, and newsletters may contain information
			 about individuals, including agency staff or members of councils or committees.
			 This information is not retrieved by individual identifier, and is not stored
			 on an automated data processing system.
(6)
Statistical reports.
Periodic reports of units of service for various agency programs are available
			 from the department on aging. Statistical reports do not contain personally
			 identifiable information.
(7)
Grants.
Records on persons receiving grants for activities
			 funded pursuant to state or federal laws are available through the office
			 specified in subrule 19.2(1). These records may contain information about
			 employees of a grantee. This information is not retrieved by individual
			 identifier, and is not stored in an automated data processing system. The
			 information is collected under the authority of Iowa Code chapter
			 231.
(8)
Appeal decisions
			 and advisory opinions.
All final orders, decisions and opinions are
			 open to the public except for information that is confidential according to
			 subrule 19.13(2). These records may contain information about individuals
			 collected under the authority of Iowa Code chapter 231.
(9)
Published materials.
The
			 agency uses many legal and technical publications in its work. The public may
			 inspect these publications upon request. Some of these materials may be
			 protected by copyright law.
(10)
Policy manuals.
The agency employees' and other procedures
			 manuals, containing the policies and procedures for programs administered by
			 the agency, are available in the department specified in rule
			 17-19.1 (17A,22).
			 Policy manuals do not contain information about individuals. Some of this
			 information may be confidential under Iowa Code section
			 17A.2(7)
			  "
f
" or other applicable
			 provisions of law.
(11)
Iowa aging memos and directives.
The agency provides guidance
			 and instructions to its grantees through Iowa aging memorandums and Iowa aging
			 directives. Copies of these documents are available from the department. Iowa
			 aging memorandums and Iowa aging directives may contain information about
			 individuals under the authority of Iowa Code chapter 231.