Missouri Code of State Regulations › Title 15 - ELECTED OFFICIALS › Division 30 - Secretary of State › Chapter 90 - Uniform Commercial Code › Section 15 CSR 30-90.110 - Filing Office Data Entry

Current through Register Vol. 49, No. 14, July 15, 2024
PURPOSE: This rule specifies procedures for the
				  filing office.
(1) The filing
				office shall enter information from a Uniform Commercial Code (UCC) record
				presented for filing into the filing system database exactly as it appears on
				the record and in accordance with the designations given by the
				filer.
(2) The name fields in the
				UCC database are fixed in length. Any name that exceeds the fixed length shall
				be entered as submitted to the filing office, up to the maximum length allowed
				by the data entry field.
(3) A
				filing must designate whether a name is a name of an individual or an
				organization. The filing shall designate the first, middle, last name and any
				appropriate suffix for the names of individuals. The following rules apply to
				the data entry of debtor names:
(A)
				Organization names are entered into the UCC information management system
				exactly as set forth in the UCC document, even if it appears that multiple
				names are set forth in the document or if it appears that the name of an
				individual has been included in the field designated for an organization
				name;
(B) For individual names, the
				form designates separate fields for first, middle and last names and any
				suffix. The filing officer enters the names into the first, middle and last
				name and suffix fields in the UCC information management system exactly as set
				forth on the UCC document. A filer must place the name of a debtor with a
				single name (e.g., "Cher") in the last name field. The filing officer assumes
				no responsibility for accurate designation of the components of a name, but
				will accurately enter the data in accordance with the filer's
				designations;
(C) The filing office
				requires the use of forms that designate separate fields for individual and
				organization names and, for individual names, separate fields for first,
				middle, last names and any suffix. Such forms diminish the possibility of
				filing office error and help assure that filers' expectations are met. However,
				filers should be aware that the inclusion of names in an incorrect field or
				failure to transmit names accurately to the filing office may cause filings to
				be ineffective. All UCC documents transmitted in a method authorized by the
				secretary of state will require the use of designated name fields;
(D) Titles and prefixes, such as "doctor,"
				"reverend," "Mr.," and "Ms.," should not be provided by the filer. When a UCC
				document is submitted with designated name fields, the data will be entered in
				the UCC information management system exactly as it appears; and
(E) Suffixes that indicate titles of lineage,
				such as "senior," "junior," "I," "II," and "III," may be provided by the filers
				and will be entered in the UCC information management system in the appropriate
				field designated for name suffixes exactly as it appears.