reglab/statecodes huggingface dataset:
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 22 - Medical Cannabis Program › Subpart 9 - Advertising and Marketing › Section 15-22-9.2 - Branding Requirements

Current through June 25, 2024
9.2.1 Medical
				cannabis establishments licensed by the Department pursuant to this Part are
				permitted to participate in branding activities as described in Rules
				9.2.2 and
				9.2.3 in order to publicize their
				businesses. Additionally, the business name and contact information of all
				licensed medical cannabis establishments will be made available by the
				Department through a public website.
9.2.2 Permissible branding activities
				include:
1. Establishment of a website and/or
				social media presence that provides general information on the licensed
				entity's contact information, retail dispensing locations, and a list of
				products available;
2. Listings in
				business directories (inclusive of phone books, cannabis-related or medical
				publications);
3. Display of
				cannabis in company logos and other branding activities; and,
4. Sponsorships of health or not-for-profit
				charity or advocacy events.
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 22 - Medical Cannabis Program › Subpart 9 - Advertising and Marketing › Section 15-22-9.3 - Use of Inducements

Current through June 25, 2024
9.3.1 Licensees may
				utilize inducements to assist qualified patients. Inducements shall not
				persuade or influence the use of medical cannabis outside of practitioner
				recommendations and/or limitations or the amounts allowed by the Mississippi
				Medical Cannabis Act. Examples of inducements include, but are not limited to:
1. The use of discount cards;
2. The use of coupons;
3. The use of "punch cards" to offer
				discounts/free products;
4.
				Promotion of sales/discounts on medical cannabis of any type;
5. The use of "buy one, get one" discount
				approaches; and,
6. The use of any
				type of "daily deal", "weekly deal", "monthly deal", etc.
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 22 - Medical Cannabis Program › Subpart 9 - Advertising and Marketing › Section 15-22-9.4 - Education Regarding the Risks and Benefits of Medical Cannabis

Current through June 25, 2024
9.4.1 Education on the risks and benefits of
				the use of medical cannabis between a registered practitioner and/or medical
				cannabis establishment and a qualified patient, caregiver, parent, or legal
				guardian is permissible. This education is not considered advertising or
				marketing.
9.4.2 Education on the
				risks and benefits of the use of medical cannabis between a registered
				practitioner and/or medical cannabis establishment and a qualified patient,
				caregiver, parent, or legal guardian can also include written or video
				educational materials that are inclusive of the medical cannabis
				establishment's brand.
9.4.3
				Education provided to a qualified patient, caregiver, parent, or legal guardian
				by a registered practitioner and/or medical cannabis establishment that
				includes instruction/direction on the safe use of medical cannabis and/or
				medical cannabis products is permissible.
9.4.4 Except as otherwise provided in this
				Part the use of pictures and/or images of cannabis and/or cannabis products
				shall be limited to patient education materials.
9.4.5 A registered practitioner or medical
				cannabis establishment may provide educational materials about cannabis to
				qualifying patients and/or their designated caregivers, parents and/or legal
				guardians. Educational materials shall adhere to the following:
A. Information about the potential risks and
				side effects of medical cannabis use, including the risk of poisoning and the
				number for the closest poison control center shall be included;
B. Information to assist in the selection of
				cannabis, describing the potential differing effects of various strains of
				cannabis, as well as various forms and routes of administration, purported
				effectiveness of various methods, and the differences in the anticipated time
				frames for the forms to take affect may be included;
C. Materials offered to registered qualifying
				patients and their personal caregivers to enable them to track the strains used
				and their associated effects may be included;
D. Information on tolerance, dependence, and
				withdrawal may be included;
E.
				Information regarding substance abuse signs and symptoms, as well as referral
				information for substance abuse treatment programs; and,
F. Other warnings, instructions, and/or
				directions on the safe use of medical cannabis and/or medical cannabis products
				which the registered practitioner and/or medical cannabis establishment deems
				appropriate.
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 22 - Medical Cannabis Program › Subpart 10 - Variance Requests

Current through June 25, 2024
10.1.1 Through a
			 variance, the Department may waive provisions of this Part on its own
			 initiative or by request from licensed medical cannabis establishments. The
			 Department shall not consider Variance Requests related to provisions that are
			 purely statutory
10.1.2 Requests
			 for variance from the rules of any provision of this Part shall be made in
			 writing and will be granted or denied by the State Health Officer. Variance
			 Requests shall include:
1. A list of each rule
			 for which a variance is requested, with citation to the specific
			 rule(s);
2. An explanation of why
			 the rule cannot be met at the time of the request or why meeting the rule would
			 impose an undue burden on the licensed medical cannabis establishment;
			 and,
3. The requested relief.
Denial of variance requests shall be issued by the Department
				in writing and shall include the specific reasons for the denial.
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 22 - Medical Cannabis Program › Subpart 11 - Enforcement and Penalties › Section 15-22-11.1 - Suspension or Revocation of License, Fines or Other Penalties

Current through June 25, 2024
11.1.1 The Department may take the following
				actions against licensees, alone or in combination, in any case in which it
				finds that a licensee has failed to comply with the requirements established by
				the Mississippi Medical Cannabis Act and/or the rules, regulations or standards
				promulgated in furtherance of such act:
A.
				Impose monetary penalties;
B. Issue
				an Administrative Hold;
C. Suspend
				a license;
D. Revoke a
				license;
E. Accept the voluntary
				surrender of a license;
F.
				Confiscate or seize cannabis plants, cannabis and/or cannabis
				products;
G. Order destruction of
				cannabis plants, cannabis and/or cannabis products;
H. Recall cannabis and/or cannabis products;
				or
I. Accept the voluntary
				surrender of cannabis plants, cannabis and/ cannabis products.
The schedule of disciplinary actions included as APPENDIX B
				  to this Part shall be used when administratively disciplining medical cannabis
				  establishments for violating statutory and/or regulatory requirements. The
				  Department reserves the right to increase penalties based on aggravating
				  circumstances and/or the medical cannabis establishment's history of violations
				  and corrective actions.
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 22 - Medical Cannabis Program › Subpart 11 - Enforcement and Penalties › Section 15-22-11.2 - Appeal of Final Decisions or Orders

Current through June 25, 2024
11.2.1 Any person
				or entity who disagrees with or is aggrieved by the Final Decision or Final
				Order of the Department concerning the imposition of fine(s) and/or other
				sanction(s), including but not limited to, denial of an application for
				licensure, suspension, or revocation of a license may appeal same in the
				circuit court of the county in which he/she resides. If the aggrieved party is
				a nonresident of this state, he/she may appeal to the Circuit Court of the
				First Judicial District of Hinds County, Mississippi. The appeal shall be filed
				no later than twenty (20) calendar days after the issuance of the Final
				Decision or Order by the Department.
11.2.2 The review by the circuit court shall
				be based on the record made before the Department. Before filing an appeal
				petition in circuit court, the appellant shall obtain from the Department an
				estimate of the cost to prepare the entire record of the Department and shall
				pay to the Department the amount of the estimate. The circuit court shall
				dismiss with prejudice any petition filed where it is shown that the petitioner
				failed to pay prior to filing the petition the estimated cost for preparation
				of the record. On appeal to the circuit court, appellant shall have the burden
				of proving that the decision of the Department was:
(a) arbitrary or capricious;
(b) unsupported by substantial evidence;
(c) beyond the power of the
				administrative agency to make; or
(d) violated some statutory or constitutional
				right of the licensee/aggrieved party.
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 22 - Medical Cannabis Program › Subpart 11 - Enforcement and Penalties › Appendix 15-22-11.B

Current through June 25, 2024
SCHEDULE OF DISCIPLINARY ACTIONS
Violation
Penalty
Unit of
								Measurement
Failure of an employee to possess an active work
								permit
$5,000
Each employee found without an active work
								permit.
Employment of person under the age of 21
$5,000
Each employee found under the age of 21.
Failure to assist Department during recall of
								product
$5,000
Each directive from the Department regarding
								recall.
Failure to comply with security requirements
$5,000
Each security deficiency related to Rules in this
								Part.
On-site use of cannabis by employee(s) of medical
								cannabis establishment
$5,000
Each employee using cannabis on premises of the
								medical cannabis establishment.
Failure to sufficiently maintain records
$10,000
Each deficiency/finding related to recordkeeping to
								Rules in this Part.
Unlawful acquisition, transfer, purchase or sale of
								cannabis and/or cannabis product(s)
$10,000
Each instance of acquisition, transfer, purchase or
								sale.
Failure to accurately track inventory
$10,000 and/or one-week suspension and/or
								destruction of product
Each untagged plant, package and/or batch at the
								time of the Department's finding.
Falsification of records
$10,000 and/or one week suspension
Each instance of falsification of records required
								under Rules in this Part.
Refusal to permit access by Department staff as
								required by law
Two-week suspension
Instance/Occurrence documented at the time of
								requested access.
Threat against law enforcement and/or Department
								staff
Two-week suspension
Instance/Occurrence documented at the time of the
								threat.
Cultivation activities during a license suspension
								period
Revocation
Cultivation activities that would include (but not
								limited to) any planting, drying, harvesting, and/or packaging during the dates
								of suspension and any administrative appeal.
Processing activities during a license suspension
								period
Revocation
Activities related to processing during the dates
								of suspension and any administrative appeals.
Transportation activities during a license
								suspension period
Revocation
Transportation activities that would include during
								the dates of suspension and any administrative appeal.
Disposal/Destruction activities during a license
								suspension period
Revocation
Any disposal activities during the dates of
								suspension and any administrative appeal.
General penalty for any violation/infraction not
								specifically listed in this Table
$5,000
Each instance and/or finding to be specifically
								identified by the Department.
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 22 - Medical Cannabis Program › Subpart 11 - Enforcement and Penalties › Appendix 15-22-11.D - Medical Cannabis Testing Requirements by Product Type

Current through June 25, 2024
Product Type
Potency
Pesticides & Chemical
								Residue
Residual
								Solvents
Heavy Metals
Microbiological
								Impurities
Water Activity
Foreign Matter
Homogeneity
Bud/Flower, Shake/Trim or Raw
								Pre-roll
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
Non-Solvent Concentrate*
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
Concentrate or Kief
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
Infused Beverages
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
Infused Non-Edible Solids
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
Infused Edible
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
Inhalable Concentrates, Infused Pre-Roll or
								Other Compound Concentrate Products***
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
[TICK]
* Extraction using ice water, rosin press or dry ice
** Moonrock, Caviar joint, tarantula, etc.
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 1 - STATE VICTIM SERVICES GRANT PROGRAM › Subchapter 1 - Authority and Purpose › Rule 23-1-1.1.1

Current through June 25, 2024
Pursuant to Mississippi Code §
											41-3-15(b)(ii),
						the Mississippi State Department of Health (MSDH) has the powers and duty to
						adopt, modify, repeal and promulgate, after due notice and hearing, and enforce
						rules and regulations implementing or effectuating the powers and duties of the
						department under any and all statutes within the department's jurisdiction, and
						as the board may deem necessary.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 1 - STATE VICTIM SERVICES GRANT PROGRAM › Subchapter 1 - Authority and Purpose › Rule 23-1-1.1.2

Current through June 25, 2024
Section 37 of House Bill 1626 of the Mississippi
						Legislature, 2023 Regular Session allows for the appropriation of Twelve
						Million Dollars ($12,000,000.00) for the purpose of providing reimbursable
						grants from the Office Against Interpersonal Violence. The funds appropriated
						under this section shall be expended by the State Department of Health as a
						reimbursable grant. In determining reimbursable expenses, the State Department
						of Health shall use allowable costs as defined by the Office Against
						Interpersonal Violence. Of the funds in this section, a minimum of Two Million
						Dollars ($2,000,000.00) is to be distributed to Children's Advocacy Centers of
						Mississippi for the purpose of conducting additional forensic
						interviews.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 1 - STATE VICTIM SERVICES GRANT PROGRAM › Subchapter 2 - Definitions › Rule 23-1-1.2.1

Current through June 25, 2024
The following terms shall have the following
						meanings:
1.
Crime of
					 Violence
- As defined in 18 U.S. Code § 16, an offense that has as
					 an element the use, attempted use, or threatened use of physical force against
					 the person or property of another, or any other offense that is a felony and
					 that, by its nature, involves a substantial risk that physical force against
					 the person or property of another may be used in the course of committing the
					 offense.
2.
Direct
					 Service
- providing physical services to a victim of crime.
3.
Emergency Services
- providing
					 services to address immediate effects of a crime.
4.
Department
- means the
					 Mississippi State Department of Health as established by Miss. Code Ann. §
											43-3-1,
et seq
.
					 (Rev.2006).
5.
Management
- means the agency head and all management officials,
					 supervisors, and other representatives of management having authority to act
					 for the agency on any matters relating to the implementation of the agency
					 labor-management relations program.
6.
OAIV
- Office Against
					 Interpersonal Violence within the MS State Department of Health.
7.
Private Agency
- a not- for-
					 profit, or for-profit corporation, in good standing in this state, which
					 provides services to victims of crime and their dependents.
8.
Program Funds
- state funds
					 allocated to the Department to be awarded to sub-recipients through the State
					 Victim Services Grant Program. One-time funds are made available for a state
					 fiscal year period. These funds do not carry over from one state fiscal year to
					 another.
9.
Public
					 Agency
- a part of any local or state government organization which
					 provides services to victims of crime and their dependents.
10.
Administrative Staff
- the
					 people who work for an organization whose primary function(s) and job
					 responsibilities do not include the provision of direct services.
11.
Victim Advocacy
- assisting
					 the victim of a crime and his/her dependents to acquire services from existing
					 community resources.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 1 - Eligibility › Rule 23-1-2.1.1

Current through June 25, 2024
Public and private direct service providers are eligible
						to apply for funds available through the State Victim Services funds. The four
						components listed below must be included in each application submission.
1. Required agency components:
A. Coversheet/Organizational
					 Information
B. Authority to
					 apply
C. Designation of Signature
					 Authority
D. SAM
					 Registration
E. IRS Determination,
					 if applicable
F. Indirect Cost
					 Information, if applicable
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 1 - Eligibility › Rule 23-1-2.1.2

Current through June 25, 2024
The Children's Advocacy Centers of MS is the only entity
						eligible to apply for the Two Million Dollars ($2,000,000.00) for the provision
						of forensic interviews. these Program funds will only be reimbursed for the
						cost of the forensic interview per child. The requested cost per forensic
						interview shall be submitted by the Children's Advocacy Centers of Mississippi
						and approved by OAIV based on comparable third-party reimbursement
						rates.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 2 - Award Amount › Rule 23-1-2.2.1

Current through June 25, 2024
Subject to fund availability, OAIV shall determine the
						amount awarded to each applicant based on the applicant's grant application.
						The maximum awarded per applicant shall not exceed
						$250,000.00.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 3 - Award Allocation for Grantees › Rule 23-1-2.3.1

Current through June 25, 2024
Applicants must submit a complete application, meeting
						the requirements of Rule
						2.1.1 in this Chapter, meeting a
						minimum score of 70, as determined by OAIV. All awards are subject to funding
						availability.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 3 - Award Allocation for Grantees › Rule 23-1-2.3.2

Current through June 25, 2024
Prior to the release of any Program funds, all
						sub-recipients will be required to certify, through the sub-recipient
						agreement, that it understands and agrees to certain required provisions,
						including but not limited to, the following statements:
1. The subrecipient agrees that it must be in
					 compliance with requirements outlined in the state solicitation and the rules
					 and regulations contained in this Part under which the approved application was
					 submitted.
2. The subrecipient
					 agrees that Program funds will be used only for the purposes described in the
					 recipient's application as approved by OAIV.
3. Termination or suspension for cause. The
					 Director of OAIV, upon a finding that there has been substantial failure by the
					 subrecipient to comply with applicable laws, regulations, and/or the terms and
					 conditions of the subgrant or relevant solicitation, will terminate or suspend
					 activities until the Director is satisfied that there is no longer such
					 failure.
4. Performance Progress
					 Reports. The subrecipient agrees to complete reports as directed by OAIV. At a
					 minimum, quarterly and an annual report are required.
5. The sub-recipient must allow the Office
					 Against Interpersonal Violence, MSDH Audit Department, or any other state
					 officer as may be appropriate, access to and the right to examine all records,
					 books, paper, or documents related to the state victim services
					 grant.
6. Cooperation - The
					 sub-recipient must respond promptly to OAIV to any request for financial and/or
					 programmatic documentation related to the award of program funds, including
					 documentation of expenditures, and achievements. The subrecipient must
					 cooperate with OAIV in any desk and site monitoring activities.
7. The subrecipient agency will be allowed
					 one modification during the grant cycle. This modification must be submitted
					 and approved during the second quarter of the funding cycle.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 3 - Award Allocation for Grantees › Rule 23-1-2.3.3

Current through June 25, 2024
Return of funds
- Any funds provided by the
						Department to organizations that are found to be fully or partially
						noncompliant with the requirements of the guidelines, guidance, rules,
						regulations and/or other criteria may be returned to the
						Department.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 3 - Award Allocation for Grantees › Rule 23-1-2.3.4

Current through June 25, 2024
Appeals Process
- Applicants not awarded
						program funds may appeal the determination.
1. Within ten working days of the notice of
					 the denial of award, a written request must be submitted by letter, on the
					 organization's letterhead with the signatures of the signatory authority. The
					 letter must include evidence to support grounds for appeal. The letter may be
					 submitted via email to the OAIV Director.
2. Within forty-five days of the receipt of
					 appeal documentation, the OAIV Director will make an initial ruling for the
					 appeal.
3. Should the entity
					 appealing wish to have an additional level of review, the entity appealing the
					 decision of the OAIV Director must appeal to the State Health Officer within
					 ten working days of the determination of the OAIV Director. Decisions of the
					 State Health Officer are the final agency determination.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 4 - Eligible Budget Categories › Rule 23-1-2.4.1

Current through June 25, 2024
Applications may include costs related to direct victim
						services:
1. Travel/Training: travel
					 and/or training expenses directly related to the approved project.
					 Sub-recipients must adhere to the Mississippi State Department of Finance
					 Administration Travel Guidelines.
2. Equipment: equipment necessary to provide
					 services to victims directly related to the project
3. Supplies/Operations: expenses necessary
					 for the operation of the project.
4. Contractual: contracting for specialized
					 professional services. Contractual service costs must be reasonable and
					 consistent with those paid for similar services in the marketplace and are not
					 available withing the agency.
5.
					 Capital Expenses
6. Agency
					 construction or renovations
7. 
					 Salaries and expenses of Management and Administrative Staff
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 5 - Reimbursement Process › Rule 23-1-2.5.1

Current through June 25, 2024
Each subrecipient must submit a monthly reimbursement
						request in order to be reimbursed for allowable expenses. OAIV must approve all
						allowable expenses.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 5 - Reimbursement Process › Rule 23-1-2.5.2

Current through June 25, 2024
Monthly reimbursement requests are due no later than the
						15th of the month following the month in which the
						expense was incurred.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 15 - Mississippi Department of Health › Part 23 - Office Against Interpersonal Violence › Subpart 1 - State Victim Services Grant Program › Chapter 2 - Grant Program Eligibility and Award › Subchapter 5 - Reimbursement Process › Rule 23-1-2.5.3

Current through June 25, 2024
Monthly reimbursement request, and all supporting
						documentation, must be submitted via the OAIV required
						Smartsheet.
H.B. 1626,
						Mississippi Legislature Regular Session, Section
						37
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 1 - Administration › Chapter 1 - Policy for Public Access and Use of the William F. Winter Archives and History Building › Rule 16-1-1.1 - Hours of Operation

Current through June 25, 2024
Public access to the William F. Winter Archives and History
				  Building (Winter Building) will be provided at the first floor North Street
				  entrance during the following hours:
8:00 a.m. - 5:00 p.m., Monday-Friday
8:00 a.m. - 1:00 p.m., Saturday
Advance notice of periodic closures will be posted onsite
				  and on the Department website.
Miss. Code §
										25-59-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 1 - Administration › Chapter 1 - Policy for Public Access and Use of the William F. Winter Archives and History Building › Rule 16-1-1.3 - Facility Tours

Current through June 25, 2024
During normal operating business hours, tours of the
				  non-restricted archival areas of the Winter Building may be arranged through
				  the MDAH Office of Public Information. Security concerns limit the size of the
				  tour group to twelve.
Miss. Code §
										25-59-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 1 - Administration › Chapter 2 - Mississippi Hall of Fame Rules for Elections › Rule 16-1-2.1 - Hall of Fame Rules for Elections

Current through June 25, 2024
A. The members of
				the Board of Trustees of the Department of Archives and History shall be the
				electors of the Mississippi Hall of Fame.
B. Only Mississippians, native or adopted,
				who have been deceased for at least five years, shall be considered for
				election to the Hall of Fame. Governors are not eligible as they are included
				in the Hall of Governors.
C.
				Elections to the Hall of Fame shall be held only once in each five- year
				period.
D. The election for the
				Hall of Fame shall be held at a special meeting of the Board of Trustees
				scheduled for that purpose. The date for the special meeting and election shall
				be set by the Board of Trustees at the Board's regular quarterly meeting in
				July of the election year. The date of the election will be publicized, and the
				public will be invited to submit nominations.
E. Nominations for election to the Hall of
				Fame are accepted January 1 to September 30 of the election year and must be
				submitted via official online nomination form. Nominations are only valid for
				that election cycle.
F. Election
				to the Hall of Fame shall require an affirmative unanimous vote by the members
				of the Board present at the time of voting, who shall vote by secret ballot.
G. No more than five
				Mississippians shall be elected to the Hall of Fame at any quinquennial
				election.
Miss. Code
				  §§
										25-59-1,
				  39-5-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 1 - Administration › Chapter 3 - MDAH Guest Wireless Policy › Rule 16-1-3.1 - Internet Access using Personal Devices

Current through June 25, 2024
A.
Purpose
				of the MDAH wireless network
: to provide free internet access to
				patrons, staff, and service providers in public areas where wiring is invasive
				or impractical without endangering the integrity and security of the internal
				MDAH network.
B.
Purpose of
				the MDAH Guest Wireless Policy:
to establish the requirements and
				standards for using the MDAH wireless network.
C.
Locations
: public areas of
				buildings, such as auditoriums, classrooms, meeting rooms, search rooms, and
				conference rooms, on the MDAH main campus in Jackson, MS.
D.
Hours:
the wireless network
				is available during the normal operating hours of the buildings on the MDAH
				Jackson campus. It is also available in these buildings during approved after
				hour events.
E.
Equipment:
personal mobile devices, such as laptop computers, tablets,
				or smart phones, with wireless capability.
F.
Conditions for Use:
This
				service is meant to provide users with access to information that supports MDAH
				mission-related activities. Users may not use the Departments wireless network
				to download or view pornographic or other inappropriate material. The user
				should expect no right to privacy and access may be monitored. Parents or legal
				guardians of children under 18 years of age are responsible for their childs
				use of the wireless network.
MDAH will develop guidelines and procedures that users must
				  agree to before being given access to the wireless network.
Wireless connections are not secure, and the Department
				  assumes no responsibility for the safety of the users equipment or data while
				  using the wireless network. The user will need to configure their own devices.
				  MDAH staff cannot accept liability for handling non-MDAH equipment and will not
				  provide technical assistance. The user must use headphones unless the audio is
				  part of a presentation. The wireless network is provided for the productivity
				  of patrons, staff, and service providers. It is a privilege that can be revoked
				  at the discretion of MDAH staff if any user violates this policy or compromises
				  the integrity and security of the MDAH network.
Miss. Code §§
										25-59-1,
				  39-5-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 1 - Administration › Chapter 4 - Commercial Filming/Photography Policy › Rule 16-1-4.1 - Commercial Filming/Photography Fees on Mississippi Department of Archives and History (MDAH) Property

Current through June 25, 2024
A. All commercial
				filming/photography requires the execution of a commercial filming/photography
				contract with MDAH.
B.
				Filming/photography is defined as the capturing or recording of moving images,
				still images, or sounds by digital or mechanical means. Commercial use is
				defined as a use from which income is derived. Such use may include but is not
				limited to a documentary, television or feature film, advertisement, promotion,
				or similar product/publication. Commercial use does not include news coverage
				or visitor personal use, which are permitted.
C. Certain images, films, and other materials
				housed or displayed at MDAH are copyrighted, and the permitting of any
				filming/photography that would capture such materials is at the discretion of
				MDAH.
D. Location fees for
				commercial filming/photography shall be set as follows: If an individual or
				production company is paying location fees for other locations at a higher rate
				than those in the schedule below, then the Department shall request the same
				fee; otherwise, the following fee rates shall be charged:
Up to one hour:
$250
One to four hours:
$750
Five to eight hours:
$1,500
After eight hours:
$350 per each additional hour
E.
				Fees are based on an 8:00 a.m. to 5:00 p.m. time period and include time spent
				setting up and taking down equipment and sets. All location fees shall be paid
				in advance of production set-up as stated in the Commercial Filming/Photography
				Contract.
Miss. Code
				  §§
										25-59-1,
				  39-5-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 1 - Policy for Acquisitions › Rule 16-2-1.1 - Materials Acquired

Current through June 25, 2024
By law the Mississippi State Archives shall consist of
				  &those public records and other documentary materials that have been
				  determined by the department to have sufficient historical or other enduring
				  value to warrant their continued preservation by the state and that have been
				  accepted by the department for deposit in its custody (MCA 1972, §
									25-59-3).
				  The Division acquires all formats of records, including paper, graphic,
				  audiovisual, and electronic, created by state agencies and elected officials.
				  Division staff works with state agencies to determine appropriate records
				  retention schedules and recommends to the State Records Committee retention of
				  those records series most likely to be of historical or enduring value.
				  Inactive records may be transferred to the Archives directly from an agency or
				  from the State Records Center. The Division seeks to acquire official records
				  of government entities that preceded the formation of the state and official
				  state records that have been lost or removed from official custody. The
				  Division acquires publications of state agencies, and serves as a secondary
				  depository for said publications.
The Division also collects non-government materials in all
				  formats, including paper, audiovisual, and electronic records. Such materials
				  include personal papers and manuscripts, records of businesses and
				  organizations, photographic images, maps, audiovisual materials, books,
				  electronic records, and other materials which document the history of the state
				  and its people. Materials may be donated by an individual or organization,
				  bequeathed by an estate, or purchased if their value so warrants and funds are
				  available. Loans are rarely accepted. The donor must be authorized to transfer
				  title to the material, and unrestricted donations are preferred. Any
				  restrictions placed on a donation by the donor must have a reasonable time
				  limit. After materials become the property of the state of Mississippi, their
				  return to the donor must be authorized by the MDAH Board of
				  Trustees.
Miss. Code Ann.
				  §§
										25-59-1,
				  25-59-3,
				  39-5-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 1 - Policy for Acquisitions › Rule 16-2-1.2 - Selection Criteria

Current through June 25, 2024
Acquired materials should document an aspect of Mississippi
				  history or culture, be useful to researchers, and/or possess intrinsic value as
				  historical artifacts.
A. In striving
				to assemble a comprehensive body of materials documenting all aspects of the
				states history, archivists and librarians consider the following questions when
				determining whether or not to acquire materials:
1. Does the material fill a gap in holdings
				or increase an area of collecting strength?
2. Is the material unique or does it
				duplicate other MDAH holdings?
3.
				What is the subject matter and significance?
4. Is the material authentic?
5. Does the material have legal
				value?
6. What is the potential
				research use?
7. What are the costs
				of housing, processing, preserving, and providing access to the
				material?
8. Are there rights
				management issues or access restrictions that could prevent or severely limit
				access and use?
9. Is there
				requisite staff expertise to care for and make the material
				accessible?
10. Is the format
				compatible with equipment and/or software currently owned or reasonably
				acquired?
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 1 - Policy for Acquisitions › Rule 16-2-1.3 - Acquisition, Processing, and Disposition of Materials

Current through June 25, 2024
The MDAH Director, Division director, and other designated
				  Division staff may accept donations of materials or the transfer of state
				  records. The MDAH Director or Division director must approve the purchase of
				  materials. A
Contract of Gift
, signed by the donor and a
				  Division representative, transfers title of non-state records to MDAH and
				  conveys information about transfer of copyright, publicity, disposition of
				  materials, and access restrictions. The contract is legally binding when signed
				  by all parties.
It is the donors responsibility to obtain an appraisal of
				  materials for tax purposes. MDAH staff will not perform such services.
The Division will evaluate, process, preserve, and maintain
				  the materials in accordance with policies approved by the MDAH Board of
				  Trustees and established archival practices. The Division will provide access
				  to and make the materials available for research, duplication, and publication
				  after processing and preservation work have been completed, and in accordance
				  with policies approved by the MDAH Board of Trustees and established archival
				  practices. Division staff may assess materials and, if most expedient to ensure
				  preservation of the information, reformat materials and dispose of the
				  original. Division staff also may appraise materials according to the selection
				  criteria enumerated above and recommend disposition of materials determined not
				  to be of sufficient long term archival value to warrant retention. Disposition
				  of materials may include return to donor, transfer or donation to another
				  institution, sale, destruction, or any other alternative consistent with
				  appropriate archival practices. If not specified in the
Contract of
				  Gift
, the collection archivist, in consultation with the Division
				  director, will determine the disposition of materials. The Board of Trustees
				  will approve the sale of any items.
All preservation, reformatting, and disposal actions will be
				  documented. This documentation as well as correspondence and other paperwork
				  relating to the acquisition of the collection is public
				  record.
Miss. Code Ann. §
										25-59-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 2 - Policy on Public Access to Records Held at the State Records Center › Rule 16-2-2.1

Current through June 25, 2024
The State Records Center (SRC) is a centralized storage
				  facility operated by the Mississippi Department of Archives and History for use
				  by state government to store inactive records. All records stored at the SRC
				  must be inactive and scheduled.
Records stored at the SRC are the property of the owning
				  agency, and the SRC is not authorized to permit public access to these records.
				  SRC staff cannot provide information or details about the boxes or the records
				  stored, since some information may be confidential, proprietary or exempt from
				  public access under state or federal laws.
To obtain access to records at the SRC, an individual must
				  obtain permission from the agency of transfer. Said agency must submit a
				  written request, on an approved form, to have the box(es) returned to the
				  agency for access by an individual. SRC staff will return the requested box(es)
				  to the agency within five (5) working days.
Miss. Code Ann. §
										25-59-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 3 - Policy for Optional Closure for Parades › Rule 16-2-3.1

Current through June 25, 2024
When parade routes and associated activities affect access
				  to and from the William F. Winter Archives and History Building, it may be
				  necessary to close the building and reading rooms on the respective day.
Events may include, but are not limited to, the
				  following:
A. Dixie National Rodeo Parade
February
B. St. Paddys Day Parade
March
C. Medgar Evers Homecoming Parade
June
D. Jackson State University Homecoming Parade
October or November
E. Jackson Christmas Parade
early December
At least one month before the parade, after Reference
				  Services staff verify the date and time of the parade and upon the
				  recommendation of the director of the Archives and Records Services Division,
				  the Director of the Department will issue a memo regarding closure. Upon
				  notification of closing, Reference Services and Public Information staffs will
				  prepare appropriate signage, telephone messages, and information for the Web
				  site; and the building Director of Operations will notify Capitol Police and
				  others who may be planning to use the Winter Building on that
				  day.
Miss. Code §
										25-59-1
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 4 - Policy for Certification of Copies › Rule 16-2-4.1

Current through June 25, 2024
A. Division staff must produce all copies
				that are to be certified.
B. A fee
				will be assessed for each page for which a certified copy is made. This fee is
				in addition to other established reproduction or reformatting charges for
				providing copies of record material. The Board of Trustees adopts rules and
				regulations related to certification. The amount of the certification fee is
				posted on the Mississippi Department of Archives and History (MDAH) website.
C. The MDAH Director will sign the
				certification statement for copies of records transferred to MDAH under the
				Archives and Records Management Act of 1981. In his absence the Archives and
				Records Services Division director is authorized to affix the MDAH Director's
				signature stamp to the certificate and sign his initials and date of action
				next to the stamped signature.
D.
				For materials not covered by the Archives and Records Management Act, the
				Archives and Records Services Division director is authorized to sign a
				certification statement.
Miss. Code Ann. §
										25-59-9
				  (1972, as amended).
Mississippi Administrative Code › Title 16 - History, Humanities and Arts › Part 2 - Archives and Records Services Division › Chapter 5 - Policy for the Restriction of Access to Architectural Records › Rule 16-2-5.1

Current through June 25, 2024
It is the policy of the Department that a need to know must
				  be established prior to access to architectural records. The procedure for
				  determining this need requires the researcher to submit an
Access to
				  Unprocessed/Restricted Records
request form to the custodial archivist
				  and the director of the Archives and Records Services Division. Approval or
				  denial of access or copying is at the discretion of said director and
				  archivist. A written statement documenting the researchers request and
				  directors decision will be provided to the researcher and to the archivist for
				  inclusion in the respective control folder. A denial may be appealed to the
				  Director of the Department of Archives and History who will serve as final
				  arbiter.
Miss. Code Ann. §
										25-59-9
				  (1972, as amended).