Missouri Code of State Regulations › Title 11 - DEPARTMENT OF PUBLIC SAFETY › Division 45 - Missouri Gaming Commission › Chapter 30 - Bingo › Section 11 CSR 45-30.175 - Organization (Operator) Record Keeping Requirements

Current through Register Vol. 49, No. 14, July 15, 2024
PURPOSE: This amendment changes the record keeping
				  and record retention requirements for bingo organizations.
(1) An organization shall maintain complete,
				accurate, and legible general accounting records that contain sufficient detail
				to furnish information, which shall be made available and recorded at each
				occasion, regarding all bingo game activity including the number of admission
				fees, if any, the number of bingo cards and pull-tab cards sold by category and
				price. All working papers shall be maintained. Records shall be sufficient to
				adequately reflect gross receipts, as defined in
				11 CSR
				45-30.205, prizes awarded, expenses, and other bingo
				game related transactions to include all bingo paper and pull-tab sales which
				accurately reflect the requirements and restrictions contained in the Missouri
				Constitution and Chapter 313, RSMo.
(2) The bingo chairperson shall be
				responsible for all records necessary to accurately reflect the bingo
				operations and shall ensure timely filing of all required reports.
(3) Each organization shall perform a monthly
				reconciliation of the special bingo checking account, as required by
				11 CSR
				45-30.280, which lists outstanding checks, deposits,
				and beginning and ending book balances for the month.
(4) Copies of supplier invoices for all bingo
				paper, pull-tabs and bingo equipment purchased must be maintained and stored by
				the organization.
(5) Winning bingo
				cards for values of two hundred dollars ($200) or more shall be signed by the
				winner, dated, and retained by the organization for a period of one (1) year.
				If the winning pattern was achieved on a Braille bingo card, a photocopy of the
				Braille card shall be signed, dated, and retained for a period of one (1)
				year.
(6) All pull tab flares must
				be retained by the organization for a period of one (1) year from the date the
				corresponding pull-tab game is completed or terminated upon prior approval by
				the commission.
(7) All pull-tab
				winners shall be counted and totaled at the end of each occasion to determine
				and record the prizes awarded. All winning pull-tab cards shall be retained for
				a period of four (4) weeks. Each winning pull-tab card for values of one
				hundred dollars ($100) or more must be signed by the winner, dated, and
				retained by the organization for a period of one (1) year.
(8) At the time each winning pull-tab card is
				identified, it shall be validated by either marking it with permanent ink or a
				hole punch so that it cannot be reused, resold, or reclaimed.
(9) All records not specified in sections
				(5), (6), (7), or (8) of this rule, as well as all ledgers, receipts, and
				invoices required by this rule and Chapter 313, RSMo, must be retained for a
				period of two (2) years, unless prior written approval is received from the
				commission to retain any such record, ledger, receipt, or invoice for a period
				less than two (2) years, and stored in such a manner as to be immediately
				available for inspection by the commission upon demand.
(10) If sight-impaired players are sold
				Braille bingo cards for use during an occasion an equal amount of paper bingo
				cards shall be destroyed.
(11) Operators are
				only allowed to buy bingo paper, pull-tabs, and bingo equipment from suppliers
				licensed by the commission. If violations of this restriction or other
				restrictions listed in this rule, or Chapter 313, RSMo, are identified by the
				commission, the operator's license may be subject to penalties, suspension, or
				revocation. The term bingo equipment and supplies does not include markers,
				cushions, bags, and other incidentals.
*Original authority: 313.065, RSMo 1981, amended 1993,
					 1995.