Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 20 - Division of County Operations › Rule 016.20.07-001 - 2007 Weatherization Assistance Program State Plan

Current through Register Vol. 49, No. 6, June, 2024
OVERVIEW
A.
Background
Arkansas Department of Health and Human Services, Division of
				County Operations, Office of Community Services (DHHS) will administer the
				Low-Income Weatherization Assistance Program in compliance with Title IV,
				Energy Conservation and Production Act, as amended. DHHS will administer the
				weatherization program in compliance with the applicable law, including
				regulations contained in 10 CFR Part 440 (issued February 1, 2002), and other
				procedures applicable to this regulation as the United States Department of
				Energy may prescribe for the administration of financial assistance.
DHHS will monitor subgrantee performance in an effort to
				increase production of weatherized units. Quarterly production reports and
				leveraging reports will be submitted to DOE on time.
All units weatherized using funds from DOE will comply with all
				requirements for a completed unit and will be reported to DOE.
The primary purpose of the weatherization program is to
				conserve energy. The only health and safety measures installed with DOE funds
				will be "energy-related" health and safety measures. The state ensures that it
				will comply with the DOE "prudent use" policy for health and safety
				funds.
B.
General
			 Funding
The federally appropriated DOE funds and the LIHEAP funds are
				included in the plan for DOE approval. The DOE allocation is $2,202,800 and the
				HEAP allocation is $400,000.
C.
Adjusted Average
The adjusted
			 average of $2,885 will be in use for program year 2007.
D.
Funds for Administrative
			 Purposes
The state uses 5% for administration. The subgrantees receiving
				less than $350,000 will be allowed to use 10% for administration.
E.
Leveraged
			 Resources
The state does not use DOE funds to leverage. The state does
				not use DOE funds to administer leveraged resources.
F.
Training and Technical
			 Assistance
The state will use the DOE T/TA funds to provide training and
				technical assistance to subgrantees and to monitor subgrantees.
G.
Application
			 Package
The state will comply with E-Gov requirements as prescribed by
				DOE.
The Master file has been eliminated from the plan. The state,
				however, will keep relevant information on file.
The state does not use funds for Low-Cost/No-Cost. The state
				will use the MHEA and NEAT energy audits. These plans are kept on file but are
				not included in this plan.
The state will revise the budget to include carryover prior to
				June 30.
The source of labor is no longer required to be
				reported.
The Congressional Districts served by the various subgrantees
				are included in this plan. However, a breakdown of the percentage of funds
				going to the various districts is no longer required.
The production, as required by DOE, is included in this plan.
				There are no downsizing efforts this program year.
The potential energy savings is included in this plan.
The Training and Technical Assistance Plan and the Monitoring
				Plan are combined into one plan. A house may be reweatherized if it was
				previously weatherized prior to September 30, 1993.
The annual application includes both DOE and LIHEAP funds. The
				weatherization program is exempt from the Davis-Bacon Act (wage rate
				requirements).
Subgrantees do not use DOE funds for leveraging purposes.
				Electric base load measures are included in the NEAT/MHEA Audits.
A list of PAC members is included in this plan.
A transcript is included in this plan. The state requires
				subgrantees and contractors to maintain adequate liability insurance and
				pollution occurrence insurance.
H.
Public Hearing
The state conducts a public hearing in compliance with DOE
				requirements.
I.
Training and Technical Assistance Plan
The Training and Technical Assistance Plan is combined with the
				Monitoring Plan.
J.
Client Education
The state provides client information and material at the time
				of weatherization.
K.
Program Evaluation
DOE published a national evaluation of weatherization in 1993.
				DOE has initiated a new evaluation of the program.
L.
Grantee Program Oversight
The state will monitor each subgrantee at least one time
				annually and monitor at least 5% of the units and files. In most instances, the
				state will monitor twice annually and monitor 10% of the files and
				units.
M.
Energy
			 Audit Criteria
The state will use the MHEA and the NEAT energy audits.
N.
Health and Safety
The Health and Safety Plan is included in the Master File and
				is not included in this Annual File. The plan has been amended to include DOE
				requirements regarding mold and mildew.
O.
Vehicle Purchases
The state will allow vehicle purchases with an acquisition
				price of $5,000 or more to be spread over the entire life of the vehicle and
				the number of homes served during that period.
P.
Policy Advisory Council
The state will maintain the Policy Advisory Council instead of
				using a State Council.
Q.
Reporting Requirements
The state will comply with the financial and program reporting
				requirements of DOE.
R.
Reporting DOE Completed Units
The state will report all units to DOE that contain DOE funds.
				All units weatherized with DOE funds will comply with the DOE definition of a
				completed unit.
S.
Financial Audits
Subgrantees may budget financial audit cost as a separate
				budget category.
T.
Newly Legalized Aliens
The Immigration and Nationality Act made certain aliens
				legalized under the Immigration and Control Act of 1986 temporarily ineligible
				for weatherization assistance. The provisions of this law have expired. The
				only potential implications are those cases that were open while this law was
				in effect. Local agencies that are charitable and nonprofit are exempt from
				implementing new status verification requirements for nonqualified aliens.
				However, local government agencies must conduct status verification when
				serving nonqualified aliens.
U.
Multi-Family Eligibility
A multifamily building may be weatherized if two-thirds of the
				units are eligible. Certain multifamily buildings with significant energy
				efficiency improvements or leverage resources require only one-half of the
				units to be eligible. A building containing two or four units may be
				weatherized if one-half of the units are eligible. A nonqualified alien could
				be the recipient of weatherization services as part of the two-thirds or
				one-half rule.
V.
Recovered Materials
Each subgrantee has a policy and procedure for using insulation
				composed of the highest percentage of recovered materials practical.
W.
Rental
			 Requirements
There are no changes in rental procedures.
X.
Energy Crisis Relief
The state has reserved $10,000 from HEAP weatherization funds
				to address energy crisis relief. The procedures are contained in the Master
				Plan.
Y.
Income
			 Eligibility
The state will use 125 percent of poverty as the income
				eligibility level.
Z.
Fuel Switching
DOE does not permit the general practice of fuel switching when
				replacing furnace and appliances.
G R A N T A P P L I C A T I O N S T A N D A R D F O R M 4
				2 4
Click here
				to view image
STATE CLEARINGHOUSE
APPLICATION
				SUPPLEMENT
Click here
				to view image
SUPPLEMENTARY GRANT
				INFORMATION
Click here
				to view image
B U D G E T
Budget Information - Non Construction
Click here
				to view image
Budget Information - Non Construction
				Programs
Click here
				to view image
Budget Information - Non Construction
				Programs
Click here
				to view image
2007 DOE ALLOCATION
AGENCY
UNITS
PS & M
ADMINISTRATION
TOTAL
BRAD
19
$ 53,161
$ 7,030
$ 60,191
CADC
107
307,364
41,636
349,000
CAPCA
27
78,513
10,383
88,896
CRDC
70
202,880
25,839
228,719
C-SCDC
24
69,550
9,198
78,748
CSO
13
36,126
4,777
40,903
MCAEOC
12
35,422
4,685
40,107
M-DCS
27
76,702
10,144
86,846
NADC
30
86,206
11,400
97,606
OHC
47
135,783
17,957
153,740
OOI
37
105,794
13,991
119,785
PB-JCEOC
36
104,471
13,816
118,287
SEACAC
31
89,752
11,869
101,621
SWADC
42
121,574
16,077
137,651
UHDC
56
162,410
21,478
183,888
TOTAL
578
$1,665,708
$220,280
$1,885,988
*This formula incorporates $2,885 maximum average.
2007 HEAP ALLOCATIONS
AGENCY
UNITS
PS & M
ADMINISTRATION
TOTAL
BRAD
4
$ 11,489
$ 638
$ 12,127
CADC
26
74,781
4,525
79,306
CAPCA
6
16,969
943
17,912
CRDC
12
35,494
1,602
37,096
C-SCDC
5
15,031
835
15,866
CSO
3
7,808
434
8,242
MCAEOC
3
7,656
425
8,081
M-DCS
6
16,577
921
17,498
NADC
7
18,631
1,035
19,666
OHC
10
29,346
1,630
30,976
OOI
8
22,865
1,270
24,135
PB-JCEOC
8
22,579
1,254
23,833
SEACAC
7
19,398
1,078
20,476
SWADC
9
26,275
1,460
27,735
UHDC
12
35,101
1,950
37,051
TOTAL
126
$360,000
$ 20,000
$ 380,000
*This formula incorporates $2,885 maximum average.
Energy Crisis Relief $10,000
Pollution Occurrence Insurance $42,000
Leveraging $63,000
State Administration $67,188
Client Education $30,000
ALLOCATION FORMULA
AGENCY
HDD+CDD
PERCENT HDD+CDD
POVERTY%
AVERAGE
HDD+CDD
AND POVERTY
BRAD
16168
4.2122
2.1709
3.1915
CADC
59459
15.4906
22.3127
18.9016
CAPCA
15365
4.003
5.4241
4.7135
CRDC
41971
10.9345
12.5268
11.7306
CSCDC
10699
2.7873
5.5636
4.1754
CSO
4934
1.2849
3.0514
2.1688
MCAEOC
5368
1.3997
2.854
2.1266
MDCS
20438
5.3246
3.885
4.6048
NADC
27098
7.0597
3.291
5.1753
OHC
21753
5.6672
10.6363
8.1517
OOI
32274
8.4082
4.2944
6.3513
PBJCEOC
24872
6.4798
6.064
6.2719
SEACAC
23727
6.1815
4.5949
5.3882
SWADC
33904
8.8329
5.7643
7.2986
UHDC
45807
11.9339
7.5666
9.7502
TOTAL
383837
100
100
100
U.S. DEPARTMENT OF ENERGY GOLDEN FIELD
				OFFICE
BUDGET EXPLANATION FOR FORMULA GRANTS
Provide detailed information to support each Cost Category
				using this form. Cost breakdown estimates may be entered on this form or attach
				a breakdown of costs using your own format as Attachment A.
1. PERSONNEL - Prime Applicant only (all
			 other participant costs must be listed on 6. below and form DOE F 4600.4,
			 Section B. Line 6.f. Contracts and Sub Grants.
a. Identify, by title, each position to be
			 supported under the proposed award.
Weatherization Program Administrator
Weatherization Training Coordinator Grants Coordinator
b. Briefly specify the duties of
			 professionals to be compensated under this project.
Weatherization Program Administrator
supervisors staff, develops annual grant, develops grant guidance, provides
				technical assistance to subgrantees, reviews subgrantee contracts.
Weatherization Training Coordinator
develops training packages, provides hands-on training, develops training plan,
				reviews subgrantees for compliance with policies/procedures.
Grants Coordinator
monitors
				performance of weatherization subgrantees.