reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.105 - Exceptions to the Regulations

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Exceptions
The Board will review requests submitted by Agencies for
				  travel reimbursement involving exceptions for travel and may approve exceptions
				  to travel regulations when they are deemed to be in the best interest of the
				  Agency. Requests for exceptions shall be submitted in writing and apply only to
				  one instance or event. Approval is based upon a review of the circumstances in
				  relation to economic factors and feasibility. The Board may consider exceptions
				  either before or after payment has been made by the Agency.
b) Refund of Disbursements
Amounts disbursed for travel reimbursement claims that are
				  disapproved by the Board shall be refunded to and deposited in the fund from
				  which payment was made.
c)
				Agency Policies
The rates for reimbursements set forth in this Part represent
				  the maximums permitted. The Agency may establish policies allowing for lesser
				  reimbursement in cases where the Agency and traveler agree a lower rate is
				  reasonable and in the best interest of the Agency and the State of
				  Illinois.
d) Report to
				Legislative Audit Commission
A report of travel reimbursement claims involving exceptions
				  to travel regulations reviewed by the Board shall be submitted to the
				  Legislative Audit Commission at least once each quarter.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.110 - Travel Vouchers

Current through Register Vol. 48, No. 28, July 12, 2024
a) Preparation
				of Travel Vouchers
1) All claims for the
				reimbursement of travel expenses shall be prepared in accordance with this
				Part.
2) The purpose of the travel
				shall be indicated on the travel voucher.
3) The travel voucher shall show in the space
				provided the dates of travel, points of departure and destination, mode of
				transportation, and cost of the transportation secured. When a privately owned
				vehicle is used, the travel voucher shall also show the rate of reimbursement,
				mileage and amount of reimbursement.
4) If the distance traveled between any given
				points is greater than the usual route between these points shown on a map or
				internet program, the reason for the greater distance shall be stated. (See
				Section
				2900.30(b).)
5) Travel vouchers shall be supported by
				receipts in all instances for railroad and airplane transportation, for
				lodging, and all other items in excess of $10.
6) The travel expense voucher shall be signed
				by the individual who has incurred the expense.
7) Each travel voucher must contain a
				certification as required by Section 12 of the State Finance Act [30 ILCS
				105/12 ].
8) Individuals submitting travel vouchers are
				personally responsible for their accuracy and propriety. Any misrepresentation
				may be cause for disciplinary or legal action. It is the individual agencies'
				responsibility to detect misrepresentation and impose consequent disciplinary
				action.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.115 - Reimbursement Rates

Current through Register Vol. 48, No. 28, July 12, 2024
All business travel shall be reimbursed according to
the maximum rates established by the federal government for travel
				  expenses, subsistence expenses, and mileage allowances under 5 U.S.C.
				  Subchapter I and
41
				  CFR 300 through
				  304. (Section 12-2(f) of the Act)
				  The current rates can be found at
https://www.gsa.gov/travel
.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart A - GENERAL › Section 3000.100 - Authority

Current through Register Vol. 48, No. 28, July 12, 2024
This Part is promulgated under the authority vested in the
				  Travel Regulation Council by Sections 12-1, 12-2 and 12-3 of the State Finance
				  Act [30 ILCS 105/12-1, 12 -2 and 12-3].
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart A - GENERAL › Section 3000.110 - Philosophy

Current through Register Vol. 48, No. 28, July 12, 2024
The Travel Regulation Council believes first and foremost
				  that State employees are honest individuals and that claims for reimbursement
				  are made in all good faith. The Council is therefore obliged to deal fairly
				  with agencies and individuals in carrying out its
				  responsibilities.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart A - GENERAL › Section 3000.120 - Policy

Current through Register Vol. 48, No. 28, July 12, 2024
It is the policy of the State to reimburse employees for
				  reasonable authorized expenses incurred by them in the performance of their
				  duties. The Travel Regulation Council will at least biennially review and
				  revise rates to reflect, as accurately as possible, the actual amounts
				  necessary to reimburse employees. Rates of reimbursement are shown in Appendix
				  A, Reimbursement Schedule.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart A - GENERAL › Section 3000.130 - Scope and Interpretation

Current through Register Vol. 48, No. 28, July 12, 2024
a) This
				Part shall apply to the following:
1) All
				full and part-time employees of the State regardless of funding
				source;
2) Public members, whether
				salaried or unsalaried of State Boards, Commissions, and Authorities, advisory
				or otherwise;
3) Wards and charges
				of the State.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart A - GENERAL › Section 3000.140 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
Act: The State Finance Act [30 ILCS 105
				  ].
Agency: Any department, board, commission, committee,
				  authority, or institution as defined in the Illinois State Auditing Act
				  [30 ILCS
				  5/1-7 ].
Agency Head: The chief executive officer of an agency or a
				  designated representative. Representatives must be authorized by the Agency
				  Head and must be on file with the Office of the Comptroller. Filing of the
				  Signature Authorization Card (SCO-95) shall constitute authorization.
Commuting Expense: The cost of one round trip between
				  residence and headquarters. Cost may include mileage, parking fees, tolls, etc.
				  Mileage cost is determined by multiplying the commuting mileage by the mileage
				  reimbursement rate defined in Appendix A, Reimbursement Schedule.
Commuting Mileage: The actual round trip mileage between
				  residence and headquarters.
Headquarters: The post of duty or station at which official
				  duties require the employee to spend the largest part of working time.
				  Headquarters shall ordinarily be the corporate city limits in which the
				  employee is stationed or may be a designated geographical area. Headquarters
				  shall be designated by the Agency Head in accordance with policies established
				  by the appropriate Travel Control Board.
Travel Control Board: Those Boards created by the State
				  Finance Act [30 ILCS 105/12-1 ].
Travel Regulation Council: The Travel Regulation Council (TRC
				  or the Council) shall consist of the Chairmen or designee of each of the
				  statutorily created Travel Control Boards.
Travel Status: An employee shall be considered "on travel
				  status" while away from headquarters on authorized state business. Travel
				  status shall begin when an employee leaves headquarters or, if reporting
				  directly to destination, from residence or other location. Travel status shall
				  conclude when an employee returns to headquarters or, if reporting directly
				  from original destination, to residence or other location at the completion of
				  authorized State business.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart A - GENERAL › Section 3000.150 - Remote Attendance

Current through Register Vol. 48, No. 28, July 12, 2024
If a quorum of the members of the Council are physically
				  present, as provided for in Section
				  2.01 of the Open Meeting Act
				  [5 ILCS
				  120 ], a member not physically present may attend by
				  way of video or audio conference if:
a)
				The member is
prevented from physically attending
due to:
1)
personal illness or
				disability;
2)
employment purposes or the business of the public
				body;
3)
a family
				or other emergency
[5 ILCS 120/7 ]
;
				and
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart B - TRAVEL CONTROL SYSTEM › Section 3000.210 - Designation of Headquarters

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Section 12-3 of the State Finance Act, [30
				ILCS 105/12-3 ], requires that Form TA-2 be completed
				and filed with the Legislative Audit Commission for any individual whose
				headquarters has been designated as a location other than that at which
				official duties require the largest part of working time. The reports shall be
				filed no later than July 15 for the period from January 1 through June 30 of
				that year and no later than January 15 for the period July 1 through December
				31 of the preceding year. If an agency has more than one facility or
				institution, the report shall indicate on its face to which facility or
				institution the data pertain.
b)
				Agencies with no officers or employees in this status will file negative
				reports.
c) The Travel Control
				Boards shall prescribe procedures for headquarters designation for Agency Heads
				under their respective jurisdictions.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart B - TRAVEL CONTROL SYSTEM › Section 3000.220 - Expenses at Headquarters or Residence

Current through Register Vol. 48, No. 28, July 12, 2024
a) As a condition of employment, employees
				expect to incur commuting expenses between their residence and headquarters.
				These expenses are not reimbursable. Meals, lodging and per diem are not
				reimbursable at headquarters or at residence. Expenses associated with State
				business in excess of commuting expenses are reimbursable at headquarters
				and/or residence. An employee whose travel does not include travel through
				headquarters shall be reimbursed for all mileage. An employee whose travel does
				include travel through headquarters shall be reimbursed for all mileage in
				excess of commuting mileage. All travel must be by the most direct
				route.
b) "Travel through
				headquarters" is defined as:
Any travel to or through the corporate city limits of the
				  employee's designated headquarters, regardless of whether the employee made a
				  stop at the work site or changed vehicles or modes of transportation.
c) Examples of reimbursable
				mileage expenses are as follows:
1)
				Residence/Lincoln - Headquarters/Springfield. Employee drives from residence in
				Lincoln to Chicago and returns to residence. Reimbursement is for all mileage
				because the travel was not to or through headquarters.
2) Residence/Lincoln -
				Headquarters/Springfield. Employee drives from residence in Lincoln to
				Collinsville and back to residence. Reimbursement is for all mileage in excess
				of commuting mileage. The travel, by the most direct route, was through
				headquarters.
3)
				Residence/Carbondale - Headquarters/Marion. Employee drives from residence to
				headquarters. Later, employee drives from headquarters to Anna and back to
				residence. Reimbursement is for all mileage in excess of commuting
				mileage.
4) Residence/Evanston -
				Headquarters/JRTC, Chicago. Employee drives from residence to McCormick Place
				for an event. After the event, the employee drives to headquarters, then to
				residence. Reimbursement is for all mileage in excess of commuting mileage
				because the travel was through headquarters.
5) Residence/Chicago - Headquarters/JRTC,
				Chicago. Employee normally commutes to work by train. However, in order to
				attend a meeting at another location, the employee drives from residence to
				headquarters, then to the meeting location, then returns to headquarters and
				back to residence. Reimbursement is for all mileage in excess of commuting
				mileage. The fact that the employee normally rides the train to work has no
				effect on determining reimbursement.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart B - TRAVEL CONTROL SYSTEM › Section 3000.230 - Preparation and Submission of Vouchers or Travel Expenses

Current through Register Vol. 48, No. 28, July 12, 2024
The Travel Control Boards shall prescribe procedures for the
				  preparation and submission of vouchers for travel expenses for agencies under
				  their respective jurisdictions to comply with the Comptroller's Uniform
				  Statewide Accounting System and shall include the certification required by
				  Section 12 of the State Finance Act [30 ILCS
				  105/12 ].
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart C - TRANSPORTATION › Section 3000.300 - Modes of Transportation

Current through Register Vol. 48, No. 28, July 12, 2024
a) All
				travel shall be by the most economical mode of transportation available
				considering travel time, costs and work requirements. Modes of transportation
				authorized for official travel include automobiles, railroads, airlines, buses,
				taxicabs, and other usual means of conveyance.
b) State vehicles may be used when most
				economical. When applicable, Vehicle Rules (44 Ill. Adm. Code 5040) issued by
				the Department of Central Management Services shall govern use of State-owned
				vehicles. Agency rules further defining use of vehicles may also apply.
				Specific instructions covering service and repairs of these vehicles are to be
				found in the glove compartment of each vehicle.
c) Arrangements on airplanes, trains, or
				boats shall be the least costly reasonably available alternative.
d) Chartered aircraft, boats, trains, buses
				or other similar conveyance shall be used only as a last resort or if proven to
				be most economical for the circumstances. A full explanation for the use of
				that transportation must accompany the voucher.
e) The rental of an automobile while on
				travel status is allowed, if circumstances require. The most economical vehicle
				available that is suitable for the State's business shall be obtained. The
				collision damage waiver and personal accident insurance on rented vehicles are
				not reimbursable.
f) Privately
				owned vehicles may be used when authorized by appropriate agency personnel.
1) Employees using private vehicles on State
				business must have insurance coverage in an amount not less than that required
				by Section 10-101(b) of the Illinois Vehicle Code [625 ILCS 5 ].
				Prior to that authorization the Agency Head shall require employees to file a
				statement certifying that they are duly licensed and carry at least the minimum
				insurance coverage or shall require that certification to be noted on the
				travel voucher.
2) Reimbursement
				for use of a private vehicle shall be on a mileage basis and shall be in
				accordance with the rate promulgated pursuant to
				5 U.S.C.
				5707(b)(2)(A)(i) and
				41 CFR
				301-10.303. As provided for in the Act,
if the rates set under federal regulations increase or decrease during
				the course of the State's fiscal year, the effective date of the new rate shall
				be the effective date of the change in the federal rate.
[30 ILCS
				105/12-2(f) ]
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart C - TRANSPORTATION › Section 3000.310 - Routing

Current through Register Vol. 48, No. 28, July 12, 2024
All travel shall be by the most direct route. Expenses due to
				  deviations for convenience shall be borne by the employee. Distances between
				  destinations shall be as shown on the Illinois Highway Map published by the
				  Secretary of State. Where no mileages are available, odometer readings shall be
				  used. Mileage in and around a city of destination may be claimed as
				  such.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart D - LODGING › Section 3000.400 - Lodging Allowances

Current through Register Vol. 48, No. 28, July 12, 2024
The maximum daily lodging allowance shall be in accordance
				  with the rates promulgated pursuant to
				  5 U.S.C.
				  5702(a)(1)(B). As provided
				  for in the Act,
if the rates set under federal regulations increase or
				  decrease during the course of the State's fiscal year, the effective date of
				  the new rate shall be the effective date of the change in the federal
				  rate.
[30 ILCS
				  105/12-2(f) ] Except as provided for
				  in Section 3000.430, only commercial
				  lodging may be reimbursed.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart D - LODGING › Section 3000.410 - Least Costly Lodging

Current through Register Vol. 48, No. 28, July 12, 2024
It is the responsibility of each employee to request the
				  lowest available lodging rate at the time of making reservations. However, a
				  person who due to a handicap may require special lodging consideration may be
				  reimbursed for the actual cost of the least costly lodging that is
				  substantially accessible. The traveler should require confirmation that "State
				  rates" offered by hotels-motels are within the maximums allowed. If an
				  exception is not granted by the appropriate Travel Control Board, the employee
				  shall absorb the excess cost. Employees should be prepared to provide
				  identification and proof of State employment to obtain State lodging
				  rates.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart D - LODGING › Section 3000.420 - Conference Lodging

Current through Register Vol. 48, No. 28, July 12, 2024
Conference lodging charges or lodging at official meeting
				  hotels when pre-approved by the Agency Head in excess of the maximums allowed
				  in Appendix A, Reimbursement Schedule are considered exceptions to this Part.
				  Policies regarding conference lodging may be established by the Travel Control
				  Boards for their respective jurisdictions.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart D - LODGING › Section 3000.430 - Employee Owned or Controlled Housing

Current through Register Vol. 48, No. 28, July 12, 2024
The Travel Control Boards may establish policies and
				  procedures for obtaining reimbursement for the use of employee owned or
				  controlled housing while on travel status.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart E - PER DIEM-MEALS › Section 3000.500 - Per Diem Allowance

Current through Register Vol. 48, No. 28, July 12, 2024
a) The per
				diem allowances shall be in accordance with the rates promulgated pursuant to
				5 U.S.C.
				5702(a)(1)(A). As provided
				for in the Act,
if the rates set under federal regulations increase or
				decrease during the course of the State's fiscal year, the effective date of
				the new rate shall be the effective date of the change in the federal
				rate.
[30 ILCS
				105/12-2(f) ]
b) Per diem shall be paid for travel which
				includes overnight lodging or is 18 or more continuous hours. It is given in
				lieu of the meal allowance and is to cover the cost of meals and meal tips.
				Receipts need not be submitted to support this allowance.
c) Per diem shall be based on the quarter
				system for computing the allowance for days or fractions thereof. Each quarter
				shall be 6 hours commencing at midnight, 6:00 a.m., Noon, and 6:00 p.m. The
				traveler shall be allowed one fourth of the allowance for each period of 6
				hours or fraction thereof.
d) Meal
				allowance and per diem may not be mixed on the same trip or day.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart E - PER DIEM-MEALS › Section 3000.510 - Meal Allowance

Current through Register Vol. 48, No. 28, July 12, 2024
a) The meal
				allowances shall be in accordance with the rates promulgated pursuant to
				5 U.S.C.
				5702(a)(1)(A). As provided
				for in the Act,
if the rates set under federal regulations increase or
				decrease during the course of the State's fiscal year, the effective date of
				the new rate shall be the effective date of the change in the federal
				rate.
[30 ILCS
				105/12-2(f) ]
b) The meal allowances are given when the
				traveler is not eligible to receive per diem. Receipts need not be submitted to
				support these.
c) Breakfast is
				payable when an employee is on travel status and leaves headquarters or
				residence (if reporting directly to the destination) at or before 6:00
				a.m.
d) Lunch is not a reimbursable
				expense. The amount for lunch is established for the purpose of setting a per
				meal ceiling on conference lunches and meals purchased for non-State officers
				and employees.
e) Dinner is payable
				when an employee is on travel status and arrives back at headquarters or
				residence (if reporting directly from destination) at or after 7:00 p.m. For
				employees commencing travel after close of business, but before 6:30 p.m.,
				dinner reimbursement is allowed if the traveler would not be eligible for per
				diem.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart F - MISCELLANEOUS RULES › Section 3000.600 - Reimbursable and Non-Reimbursable Expenses

Current through Register Vol. 48, No. 28, July 12, 2024
a) The cost of business related special
				expenses, if reasonable, shall be reimbursable. Examples are:
1) Hire of room, exhibit space, set up, and
				such for official business.
2)
				Laundry and dry cleaning if on travel status for at least seven (7) consecutive
				days.
3) Storage and handling of
				baggage.
4) Taxis including
				reasonable tips.
5) Telephone calls
				on official business including calls of 3 minutes or less to announce safe
				arrival or delay-change in plans.
6) Telephone calls to secure
				lodging
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart F - MISCELLANEOUS RULES › Section 3000.610 - Expenses Related to Transportation

Current through Register Vol. 48, No. 28, July 12, 2024
a) Reimbursement for the cost of automobile
				parking fees and tolls shall be allowed. Parking fees at a terminal or other
				parking area while the traveler is away from headquarters shall be
				allowed.
b) When the use of a
				common carrier is a reasonable alternative, the mileage payment shall not
				exceed the cost of its use. A reasonable alternative exists when the cost of
				travel, taking into account both transportation, time and meal expenses would
				be less if a common carrier were used.
c) Where the nature and location of work at a
				temporary duty station are such that suitable meals cannot be procured there,
				the expenses of daily travel required to procure meals at the nearest available
				place shall be considered necessary transportation. A statement of the
				necessity for such daily travel shall accompany or be noted on the travel
				voucher.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart F - MISCELLANEOUS RULES › Section 3000.620 - Receipts Required

Current through Register Vol. 48, No. 28, July 12, 2024
Receipts are required for any transportation, lodging, or
				  miscellaneous expense that individually exceeds $10.00. Lack of receipts is an
				  exception to this Section and shall be addressed in accordance with policies
				  established by the respective Travel Control Boards. Agency Heads and/or Travel
				  Control Boards may require receipts for lesser amounts.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart F - MISCELLANEOUS RULES › Section 3000.630 - Meals for Other Persons

Current through Register Vol. 48, No. 28, July 12, 2024
Meals purchased for non-State employees while on travel
				  status and in connection with State business are reimbursable in reasonable
				  amounts. A statement specifying why, for whom, and certifying that the claim
				  does not include alcoholic beverages shall be attached to the travel voucher.
				  Agencies are responsible for proper monitoring of claims under this
				  Section.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart G - EXCEPTIONS › Section 3000.700 - Exceptions to the Rules

Current through Register Vol. 48, No. 28, July 12, 2024
The Travel Control Boards shall establish policies and
				  procedures for granting exceptions to this Part. The Boards shall report
				  quarterly to the Legislative Audit Commission on exceptions
				  granted.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart G - EXCEPTIONS › Section 3000.710 - Board/Agency Rules

Current through Register Vol. 48, No. 28, July 12, 2024
The Travel Control Boards and agencies may establish travel
				  rules for their respective employees which may be more restrictive than those
				  established by the Council. Agencies which set such policies shall do so with
				  the advice of the appropriate Travel Control Board. However, reimbursement
				  rates shall be at the amount required by Section 12-2(f) of the
				  Act.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart G - EXCEPTIONS › Section 3000.720 - Non-Required Travel

Current through Register Vol. 48, No. 28, July 12, 2024
When travel is not required as a condition of employment and
				  is a benefit to both the agency and the employee, the Agency Head or designee
				  may provide partial reimbursement. The reimbursement may not in any case exceed
				  the rates otherwise authorized.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3000 - THE TRAVEL REGULATION COUNCIL › Subpart G - EXCEPTIONS › Appendix A - Reimbursement Schedule

Current through Register Vol. 48, No. 28, July 12, 2024
The following rates are effective for the Travel Control
				  Boards.
Type of Reimbursement
Rate
Mileage
Auto
See Section
							 3000.300(f)(2)
Plane
See Section
							 3000.300(g)(2)
Per Diem/Meals
Per Diems
See Section
							 3000.500
Meals
See Section
							 3000.510
Lodging
Inside the United States
See Section
							 3000.400
Out-of-Country
Actual Reasonable
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.100 - Summary and Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
This Part outlines the conditions and procedures under which an
				employee's insurance coverage under the State's Self-Insured Motor Vehicle
				Liability Plan (Plan) may be revoked. The purpose of this Part is strictly to
				determine insurability under the plan and shall not constitute an admission of
				liability.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.200 - Review of Accidents

Current through Register Vol. 48, No. 28, July 12, 2024
a) Claims
			 adjustors in the Department of Central Management Services (CMS), Bureau of
			 Benefits Auto Liability Unit (Unit) shall investigate all motor vehicle
			 accidents involving State employees who were driving State vehicles or who were
			 engaged in State business at the time the accident occurred.
b) After reviewing all relevant evidence, the
			 claims adjustor shall determine whether the employee involved in the accident
			 was "at fault." This determination will be apart from the determination of
			 liability.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.300 - Standards to be Used by Claims Adjustors

Current through Register Vol. 48, No. 28, July 12, 2024
a) For the purposes of this Part, an employee
			 shall be "at fault" when:
1) the accident is
			 caused by the failure of the employee to operate the motor vehicle with the
			 degree of care that would normally be exercised by an ordinary reasonable
			 person; and
2) the failure of the
			 employee to exercise due care is more than 50% responsible for the resulting
			 accident.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.500 - Notice of Multiple At-Fault Accidents - Warning Status

Current through Register Vol. 48, No. 28, July 12, 2024
a) If an employee is involved in two at-fault
			 accidents within two years in which damages exceed $500 per occurrence, that
			 employee will be sent a letter via certified mail from the Unit placing them in
			 warning status. Employees placed on warning status will be encouraged to
			 complete a remedial driver's training course approved by CMS. For purposes of
			 damage calculation, property damages to third parties or to the State vehicle
			 or other State property will be based on the lesser of two repair estimates or
			 on the estimate by the State's damage appraisal vendor. Bodily injury damages
			 will be calculated based on medical evidence. Where primary coverage is
			 provided by the State employee's personal insurance carrier, damage will be as
			 documented by the private carrier.
b) The letter shall notify the employee that
			 an additional at-fault accident within one year after receipt of the letter
			 will place the employee's coverage under the Plan on probation.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.600 - Probation

Current through Register Vol. 48, No. 28, July 12, 2024
a) Should a State
			 employee be involved in an additional at-fault accident in which damages exceed
			 $500 within one year after receiving the notice specified in Section
			 3100.500,
			 that employee's coverage under the Plan shall be placed on probation for one
			 year.
b) An employee whose coverage
			 is placed on probation shall be notified by the Unit via certified mail that if
			 he or she is involved in an additional at-fault accident for which damages
			 exceed $500, as defined in 80 Ill. Adm. 3100.500, within one year after the
			 date of the notice, the employee shall be deemed an unacceptable risk and
			 coverage under the plan may be revoked.
c) Upon receiving written evidence from the
			 provider of the course that an employee whose coverage is placed on probation
			 has satisfactorily completed a remedial driver's training course approved by
			 CMS, that employee shall be removed from probation. If one year has not expired
			 since receipt of the warning status letter, the individual will be returned to
			 warning status until the expiration of one year from the receipt of the warning
			 status letter. CMS will reimburse employees successfully completing an approved
			 course of remedial training. The criteria for approval of a remedial training
			 course shall include:
1) a curriculum based
			 on teaching recognized defensive driving techniques and accident
			 prevention;
2) course length
			 sufficient to teach these skills, not in excess of 2 weeks or shorter than 8
			 hours; and
3) a reasonable fee for
			 instruction, not in excess of $100.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.700 - Revocation of Coverage

Current through Register Vol. 48, No. 28, July 12, 2024
An employee's coverage under the Plan shall be revoked
				when:
a) The employee was grossly
			 negligent or guilty of willful and wanton misconduct which was a material cause
			 of a motor vehicle accident in which the employee was at fault; or
b) The employee is deemed to be an
			 unacceptable risk.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.800 - Gross Negligence

Current through Register Vol. 48, No. 28, July 12, 2024
For the purposes of this Part, an employee shall be deemed to
				be grossly negligent when the employee operated the motor vehicle involved in a
				manner which demonstrates that the employee failed to exercise even a slight
				degree of ordinary due care to prevent injury to the person or property of
				another.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.900 - Willful and Wanton Misconduct

Current through Register Vol. 48, No. 28, July 12, 2024
For the purposes of this Part, an employee shall be deemed to
				have engaged in willful and wanton misconduct when the employee operated the
				motor vehicle involved in a manner which demonstrates an intentional disregard
				for the safety of other persons or property.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.1000 - Unacceptable Risk

Current through Register Vol. 48, No. 28, July 12, 2024
For the purposes of this Part, an employee is deemed an
				unacceptable risk when:
a) An employee
			 has an at-fault accident within the probationary period and damages exceed $500
			 as defined in 80 Ill. Adm. Code
			 3100.500;
b) An at-fault accident results in property
			 damage liability reserved by the Unit claims adjustor and verified by the
			 claims supervisor in the amount of $1 million or more;
c) An at-fault accident results in bodily
			 injuries and damages are reserved by the Unit claims adjustor and verified by
			 the claims supervisor in the amount of $1 million or more;
d) An at-fault accident results in the
			 wrongful death of a person; or
e)
			 An at-fault accident results in bodily injury or property damage to a third
			 party and the employee is subsequently convicted as driving under the influence
			 as defined in Article V of the Illinois Rules of the Road [625 ILCS 5 /Ch. 11,
			 Art. V]. For purposes of this Subpart, court supervision or revocation of
			 license for failure to submit to a breath test shall not constitute
			 conviction.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.1100 - Review Prior to Revocation of Coverage

Current through Register Vol. 48, No. 28, July 12, 2024
a) Prior to revoking the coverage of any
			 employee under the Plan, the Director of CMS shall convene a special committee
			 to review all accidents leading to the revocation.
b) This committee shall be composed of three
			 employees of CMS and one representative of the employing agency chosen by the
			 Director of that agency. If the employee whose coverage is to be revoked is
			 represented by a collective bargaining unit, then a representative of that
			 collective bargaining unit chosen by the unit shall also be appointed to the
			 committee.
c) The committee shall
			 hear all relevant evidence, including evidence or statements presented by the
			 affected employee. The purpose of the committee's review is to verify that the
			 record supports that the requirements of Section
			 3100.1000 were
			 present and support the revocation of coverage.
d) The committee shall also consider any
			 mitigating factors, including but not limited to length of service, prior
			 driving record, the employee's position and the type of driving engaged in. The
			 purpose of this review is to determine that mitigating factors, such as those
			 defined in Section
			 3100.300, are
			 sufficient to support the continuation of probationary status or dictate that
			 revocation be for a limited time.
e) The committee shall recommend to the
			 Director that the employee's coverage either be revoked or that the employee
			 remain on probationary status.
f)
			 If the committee recommends that coverage be revoked, it shall also recommend
			 the length of the revocation period. Coverage may be revoked for between one
			 and five years. The basis for this recommendation shall be the standards
			 incorporated in subsections (c) and (d).
g) The Director of CMS will then determine
			 whether coverage should be revoked and the length of the revocation. This
			 decision shall be based on the standards incorporated in subsections (c), (d)
			 and (f).
h) The employee shall be
			 notified of the Director's decision by letter sent by certified mail.
			 Revocation shall be effective 10 days from the date of mailing.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 3100 - AUTO LIABILITY › Section 3100.1200 - Appeal

Current through Register Vol. 48, No. 28, July 12, 2024
a) The employee
			 shall have the right to appeal the Director's decision.
b) An appeal shall be filed with CMS within
			 30 days after the effective date of the revocation. The revocation shall remain
			 in full force and effect during the appeal.
c) Any appeal shall be conducted as an
			 administrative hearing pursuant to the requirements of Article 10 of the
			 Illinois Administrative Procedure Act [5 ILCS 100 /Art. 10].
d) The decision of the hearing officer shall
			 be final and binding and shall constitute the employee's final administrative
			 relief.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 4000 - MANDATORY CYBERSECURITY TRAINING › Subpart A - INTRODUCTION › Section 4000.100 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
This Part implements the annual State of Illinois' employee
				  cybersecurity training requirements set forth in Section 25 of the Data
				  Security on State Computers Act [ 20 ILCS 450 ].
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 4000 - MANDATORY CYBERSECURITY TRAINING › Subpart A - INTRODUCTION › Section 4000.105 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
Terms not defined in this Section shall have the same meaning
				  as in the State Officials and Employees Ethics Act [ 5 ILCS 430 ]. The
				  following definitions are applicable for purposes of this Part:
"Act" means the Data Security on State Computers Act [20 ILCS
				  450].
"Agency" or "DoIT" means the Department of Innovation and
				  Technology.
"Designated Contact" means the State employee appointed by an
				  agency, board or commission to serve as the entity's cybersecurity-training
				  liaison with DoIT and shall monitor and support that entity's compliance with
				  the cybersecurity training requirements of this Part.
"Employee" means:
any person employed full-time, part-time, or pursuant
				  to a contract and whose employment duties are subject to the direction and
				  control of an employer with regard to the material details of how the work is
				  to be performed;
any appointed or elected commissioner, trustee,
				  director, or board member of a board of a State agency, including any
				  retirement system or investment board subject to the Illinois Pension
				  Code
[ 40 ILCS 5 ]
; or
any other appointee
[
				  5 ILCS 430/1-5
				  ];
but does not include an employee of the legislative
				  branch, the judicial branch, a public university of the State, or a
				  constitutional officer other than the Governor.
(Section 25(a) of the
				  Act).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 4000 - MANDATORY CYBERSECURITY TRAINING › Subpart B - TRAINING REQUIREMENTS AND RESPONSIBILITIES › Section 4000.200 - Training to be Provided by Department of Innovation and Technology

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Every
				employee shall annually undergo training by the Department of Innovation and
				Technology concerning cybersecurity.
(Section 25(b) of the
				Act).
b)
The training shall
				include, but not be limited to, detecting phishing scams, preventing spyware
				infections and identity theft, and preventing and responding to data
				breaches.
(Section 25(b) of the Act).
c) DoIT shall provide access to
				electronic-based, in-person, or paper-based cybersecurity training, with
				reasonable efforts made to provide training in the format requested to
				accommodate the needs of the employee and his or her employing agency.
1) All employees are encouraged to complete
				cybersecurity training through electronic means.
2) In-person training may include a web
				conference service component.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 4000 - MANDATORY CYBERSECURITY TRAINING › Subpart B - TRAINING REQUIREMENTS AND RESPONSIBILITIES › Section 4000.205 - Responsibility of Employees and Employer Agencies, Boards and Commissions

Current through Register Vol. 48, No. 28, July 12, 2024
a) Each agency,
				board and commission with an employee required to complete cybersecurity
				training shall designate an internal contact to monitor and track compliance
				with the cybersecurity training requirements.
b) The agency, board or commission shall
				promptly notify DoIT of its selection, including contact information for that
				Designated Contact. This information shall be submitted at
				security.training@illinois.gov.
c)
				To facilitate delivery of training materials, each agency, board and commission
				with employees required to complete annual cybersecurity training shall
				maintain a list identifying each employee who is required to complete annual
				cybersecurity training. The Designated Contact shall notify DoIT of the number
				of employees in its agency required to complete cybersecurity
				training.
d) Upkeep of the employee
				list referenced in subsection (a) is the sole responsibility of the employer
				agency, board or commission.
1) The
				Designated Contact shall provide to DoIT the employee list, as well as the
				email address of each employee, and any further information DoIT may request,
				no later than 30 calendar days prior to the training launch. DoIT's notice of
				the training will include what information the Designated Contact is required
				to provide.
2) The Designated
				Contact shall be responsible for providing paper copies of the training
				materials to those employees within his or her agency who do not have
				State-issued computers.
3) The
				Designated Contact shall annually provide to DoIT the list of those employees
				who have completed cybersecurity training.
Illinois Administrative Code › Title 83 - PUBLIC UTILITIES › Part 100 - STANDARDS OF BEHAVIOR FOR COMMISSIONERS AND COMMISSION EMPLOYEES › Section 100.10 - Authority

Current through Register Vol. 48, No. 28, July 12, 2024
This Part is adopted pursuant to the Public Utilities Act, and more
				specifically in addition to and furtherance of Section 4 thereof, in order to assure
				that the business of the Illinois Commerce Commission is conducted effectively,
				objectively and without improper outside influence or appearance thereof. All
				Commissioners and Commission employees must observe the highest standards of
				behavior and integrity.
Illinois Administrative Code › Title 83 - PUBLIC UTILITIES › Part 100 - STANDARDS OF BEHAVIOR FOR COMMISSIONERS AND COMMISSION EMPLOYEES › Section 100.20 - Maintenance of High Standards

Current through Register Vol. 48, No. 28, July 12, 2024
a) The maintenance
			 of unusually high standards of honesty, integrity, impartiality, and conduct by
			 Illinois Commerce Commission members and employees is essential to assure the proper
			 performance of the Government business and the maintenance of confidence by citizens
			 in their Government. In a regulatory agency such as the Illinois Commerce
			 Commission, whose actions affect the interest of every citizen of the state, it is
			 particularly important that every employee be completely impartial, honest, and
			 above suspicion while adhering strictly to the highest standard of ethical conduct
			 in all their social, business, political and other off-the-job activities,
			 relationships and interests as well as in their official actions. All Commission
			 employees shall exercise their informed judgment to avoid situations that might
			 result in actual or apparent misconduct or conflicts of interest.
b) A Commissioner or an employee should avoid any
			 action that might result in, or create the appearance of:
1) Using public office for private gain;
2) Giving preferential treatment to any interested
			 party;
3) Impeding Government efficiency
			 or economy;
4) Losing complete
			 independence or impartiality;
5)
			 Discussing impending Commission decisions outside office channels;
6) Affecting adversely the confidence of the
			 public in the integrity of the Commission.
Illinois Administrative Code › Title 83 - PUBLIC UTILITIES › Part 100 - STANDARDS OF BEHAVIOR FOR COMMISSIONERS AND COMMISSION EMPLOYEES › Section 100.30 - Instances Where Restrictions Do Not Apply

Current through Register Vol. 48, No. 28, July 12, 2024
The restrictions do not apply to the following:
a) Instances in which the interests of the
			 Commission and the people of Illinois are served by participation of Commissioners
			 or Commission personnel in widely attended luncheon meetings, dinner meetings and
			 similar gatherings sponsored by industrial, technical, and professional associations
			 for the discussion of matters of mutual interest of the Commission and in the
			 performance of its duties;
b) Specialty
			 advertising items of nominal intrinsic value;
c) Customary exchange of social amenities between
			 personal friends and relatives when motivated by such relationship and extended on a
			 personal basis;
d) Things available
			 impersonally to the general public, such as a free exhibition by an interested party
			 at a national or regional meeting open to the public;
e) Trophies, entertainment, rewards, prizes given
			 to competitors in contests which are open to the public;
f) Transportation provided by an interested party
			 in connection with the performance of the Commission's official business and when
			 alternate arrangements are clearly impracticable;
g) Participation in civic and community activities
			 by Commissioners and Commission employees when the relationship with the interested
			 party can reasonably be characterized as a normal public or civic
			 relationship;
h) The acceptance of
			 accommodations, subsistence or services furnished in kind in connection with
			 official travel, when authorized by the Chairman as in the overall interest of the
			 Commission and the Government of Illinois. Commissioners and Commission personnel
			 may not accept personal reimbursement from a private source for expenses incident to
			 official travel, unless authorized by the Chairman. In no case shall Commissioners
			 or Commission employees accept, in kind or on a reimbursable basis benefits which,
			 under prudent standards, are extravagant or excessive in nature.
i) Situations not specifically covered herein, but
			 where in the judgment of the individual concerned, participation by Commissioners or
			 Commission personnel will serve the interests of the Commission and the people of
			 Illinois, and for which the Chairman has granted prior approval.