reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.258 - Resignation and Reinstatement

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Resignation: An employee who voluntarily leaves his or her position of
			 employment with the Office shall, except in emergency circumstances approved by
			 the Executive Director, give advance notice of intent not less than 10 working
			 days before the effective date of the resignation. Once an employee submits a
			 resignation, the resignation shall not be revoked unless the revocation is
			 requested by the employee and the revocation is approved by the Executive
			 Director. Resignation in good standing means that the employee gave the
			 required notice, or that emergency circumstances justified failure to do so,
			 and that the employee's conduct and work performance were satisfactory at the
			 effective date of the resignation.
b) Reinstatement: On request of an employee
			 and a Director, the Executive Director shall respond within 30 days after
			 receipt of the request. At his or her discretion, the Executive Director may
			 reinstate an employee who was formerly certified and who resigned or was
			 terminated in good standing or whose position was reallocated downward or who
			 was laterally transferred. The reinstatement may be to a position in the
			 classification to which the employee was assigned prior to resignation,
			 termination, downward allocation, lateral transfer, or layoff or to an
			 equivalent or lower position in a related classification. If deemed necessary
			 by the Executive Director, a reinstated employee may be required to serve a
			 6-month probationary period in the position to which reinstated.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.262 - Employee Conduct

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Standards of Conduct
Employees of the Office shall obey the rules of conduct of this
				Office and shall be aware that the absence of a specified published rule of
				conduct covering an act tending to discredit an employee, this Office or the
				State of Illinois does not mean that act is condoned or permissible or would
				not call for, and result in, disciplinary action. Any act of violence or threat
				of violence in the workplace, especially resulting in bodily harm or intent to
				commit bodily harm to another person, may be cause for immediate
				discharge.
b) Conflicts of
			 Interest
1) General Provisions
No employee shall violate any law, rule, regulation, policy or
				standard concerning conflicts of interest nor shall any employee engage in any
				conduct in which the employee's private interests or involvements are, or may
				reasonably be construed to be, in conflict with or detrimental to the objective
				performance of his or her official duties and responsibilities.
2) Disclosure Statements
A) The purpose of the Disclosure Statement
			 required by this subsection is to aid the Executive Director in maintaining the
			 objectivity and impartiality of the conduct of the activities of the Office
			 and, where a potential conflict is unavoidable, to provide for the full
			 disclosure of the facts and circumstances involved.
B) Disclosure Statements shall be
			 confidential. The Office of Administrative Services shall be responsible for
			 the safekeeping of Disclosure Statements. The Executive Director, Assistant
			 Executive Director, General Counsel, the Board and the Director of
			 Administrative Services may review the Disclosure Statements.
C) The Executive Director and Director of
			 Administrative Services shall review all Disclosure Statements. If a potential
			 conflict of interest is found, the statements shall be submitted to the Board
			 for review and response.
D) Each
			 employee shall file a Disclosure Statement with the Division of Administrative
			 Services immediately upon employment and shall re-file statements by May 1
			 annually thereafter indicating all involvements or relationships that could
			 affect the employee's performance of his or her official duties. Employees
			 shall be under a continuing duty to advise the Director of Administrative
			 Services or his or her designee promptly in writing of any change that would
			 affect an answer given on their current Disclosure Statements or that might
			 affect the objective or efficient performance of their duties.
E) Statement of Economic Interests: Certain
			 employees are required to file a Statement of Economic Interests as provided in
			 the Illinois Governmental Ethics Act [5
			 ILCS 420/4A-101 ]. The Ethics Officer shall review
			 completed statements prior to their being filed with the Secretary of State's
			 Index Department.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.266 - Discipline and Discharge

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Termination at the Discretion of the Executive Director: Probationary employees
			 who have not obtained certified status and Executive Employees in the Office
			 may be terminated at any time without notice, cause or any right to a hearing,
			 upon the recommendation of the Director of the employee's organizational unit,
			 at the discretion of the Board and/or the Executive Director. Probationary
			 employees who have not obtained certified status in the Office do not have any
			 right to progressive corrective discipline procedures, as set forth in this
			 Section.
b) Progressive Corrective
			 Discipline:
1) Unless grounds clearly are
			 present warranting immediate discharge or suspension pending decision on
			 discharge, employees shall be subject to corrective discipline progressively
			 applied utilizing counseling, warnings, and/or suspensions as the facts and
			 circumstances dictate, prior to discharge. If an employee's work or
			 work-related conduct remains unacceptable after the application of progressive
			 corrective discipline, the employee may be discharged in accordance with this
			 Part. This subsection does not apply to employees subject to subsection
			 (a).
2) Grounds warranting
			 immediate discharge or suspension pending decision on discharge shall include,
			 but are not limited to, violence within the workplace resulting in harm to
			 another person, flagrant insubordination, or threat of violence causing
			 imminent fear of physical harm.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.270 - Grievance Procedure

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Grievance: Any certified employee, unless otherwise excepted by this Part, may
			 file a grievance as to the application of this Part or any policy arising under
			 this Part as to the impact of the application upon his or her employment
			 condition or his or her status. The existence of a grievance procedure is not
			 intended to discourage the informal resolution of complaints. The Office
			 intends this procedure to be used infrequently and only for major
			 matters.
b) Grievance Procedure -
			 Limitation: The rules of the Office and the official policy arising under those
			 rules are not subject to grievance. The following are not subject to the
			 grievance process: the discipline, demotion or discharge of executive employees
			 and probationary employees who have not obtained certified status in the
			 Office; the demotion of a certified employee from a position in which he or she
			 is serving a probationary period; layoff; and appointment, discharge,
			 reinstatement, and intra-agency transfers of employees.
c) An employee shall be allowed reasonable
			 time with pay during working hours for the presentation of a grievance,
			 provided that the employee has obtained permission from his or her Director,
			 the employee is currently in active status on payroll, and the employee's
			 absence will not interfere with agency operations.
d) Grievance Procedure - Abandonment -
			 Extension:
1) Failure of either the grievant
			 or the Grievance Review Committee to comply with the form or time requirements
			 of the grievance procedure shall resolve the matter in favor of the other. The
			 parties may mutually extend the time limits in writing at any level of the
			 procedure. However, whenever the last day of a specified time requirement falls
			 on a day on which the Office is closed for regular business, that time
			 requirement shall automatically be extended to the next day on which the Office
			 is open for regular business.
2) An
			 employee's failure to advance a grievance to the next level of this procedure
			 within specified time limits shall mean that the employee has withdrawn the
			 grievance or, if the employee so indicated, accepted the last answer given in
			 the grievance procedure.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.278 - Vacation Leave

Current through Register Vol. 48, No. 28, July 12, 2024
a) Accrual:
1) Full-time employees shall earn vacation
			 leave, accrued monthly on a pro-rated basis in accordance with the following
			 schedule:
A) From the date of hire until the
			 completion of five years of continuous service: 10 days annually.
B) From the completion of five years of
			 continuous service until the completion of nine years of continuous service: 15
			 days annually.
C) From the
			 completion of nine years of continuous service until the completion of 14 years
			 of continuous service: 17 days annually.
D) From the completion of 14 years of
			 continuous service until the completion of 19 years of continuous service: 20
			 days annually.
E) From the
			 completion of 19 years of continuous service until the completion of 25 years
			 of continuous service: 22 days annually.
F) From the completion of 25 years of
			 continuous service: 25 days annually.
G) Temporary employees do not accrue vacation
			 leave.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.282 - Leave for Personal Business

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Accrual: Full-time employees shall be permitted 22.5 hours of leave for
			 personal business each calendar year with pay. Full-time employees who enter
			 service with the Office during any calendar year shall be given credit for
			 personal business leave at the rate of 3.75 hours for each two months of
			 service for the calendar year in which hired. Temporary employees do not accrue
			 personal leave. In the event an employee does not use any sick leave in any
			 calendar year, the employee shall be awarded one additional personal day on
			 January 1 of the next calendar year after one year of State service. A calendar
			 year for the purposes of this provision is the period beginning January 1 and
			 ending December 31 of each year.
b)
			 Personal business leave may be used for occurrences or observance of religious
			 holidays, absence due to severe weather conditions, or for other similar
			 personal reasons, but shall not be used to extend a holiday, vacation or other
			 leave without prior approval. Personal business leave may be used by employees
			 in quarter hour up to full day increments. Except for those emergency
			 situations that preclude the making of prior arrangements, personal business
			 leave shall be scheduled sufficiently in advance to be consistent with the
			 Office's operating needs.
c) Carry
			 Over: Personal business leave shall not accumulate or carry over from year to
			 year. If the services of an Office employee are terminated by reason of
			 retirement, disability or death, the employee, or the employee's estate, as the
			 case may be, shall be paid a lump sum for the number of days of leave for
			 personal business that the employee had accumulated but not used as of the date
			 the employee's services were terminated, in an amount equal to one half of the
			 employee's last rate of pay per working day times the number of leave days
			 accumulated. The accrued leave amount paid under this subsection shall be
			 certified by the Office in writing to the employee. This certification shall be
			 held by the employee or forwarded to the Retirement System.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.290 - Holidays

Current through Register Vol. 48, No. 28, July 12, 2024
a) Authorized
			 Holidays: All full-time employees shall have time off, with full salary
			 payment, on the day designated as a holiday for the following:
1) New Year's Day
2) Martin Luther King Day
3) Lincoln's Birthday
4) Washington's Birthday (President's
			 Day)
5) Memorial Day
6) Independence Day
7) Labor Day
8) Columbus Day
9) Veteran's Day
10) Thanksgiving
11) Christmas Day
12) General Election Day (on which members of
			 the House of Representatives are elected). Notwithstanding, employees who are
			 required to work regular hours on General Election Day shall be granted one and
			 one-half days of compensatory time (11.25 hours). Employees who are required to
			 work a 12-hour shift on General Election Day shall be granted two days of
			 compensatory time (15.0 hours). Temporary employees shall not be compensated
			 for non-working days or holidays.
13) Any additional days proclaimed by the
			 Governor of the State of Illinois or the President of the United
			 States.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.294 - Overtime

Current through Register Vol. 48, No. 28, July 12, 2024
a) Overtime: For
			 those positions that are not considered executive, administrative or
			 professional as defined under the provisions of 29 CFR 541 and for those
			 executive, administrative or professional positions for which compensatory time
			 is authorized by the Executive Director, authorized work in excess of the
			 scheduled workweek as established by subsection (a)(2) shall be overtime.
			 Overtime may be compensated in cash or compensatory time.
1) Each Director shall determine the need for
			 and establish an overtime schedule that recognizes the unique mission and
			 workload of the organizational unit. The Executive Director may require
			 employees to work overtime or at times other than their regular work schedule
			 to meet workloads or service requirements of the Office.
2) The definition of a scheduled workweek is
			 as follows:
A) The Springfield office's
			 regularly scheduled work hours shall be 37.5 hours, Monday through Friday, 8:00
			 A.M to 4:30 P.M.
B) The Chicago
			 office's regularly scheduled work hours shall be 37.5 hours, Monday through
			 Friday, 8:30 A.M. to 5:00 P.M.
C)
			 Scheduled work hours for employees on an approved flex-time work schedule, as
			 approved by the Executive Director, shall be reflected as designated by the
			 Executive Director.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.298 - Interpretation and Application of Rules

Current through Register Vol. 48, No. 28, July 12, 2024
The Executive Director shall determine the proper
				interpretation and application of each provision of this Part. The decision of
				the Executive Director as to the proper interpretation or application of any
				rule shall be final and binding upon all affected employees unless modified or
				reversed by the Grievance Review Committee, the courts or an administrative
				tribunal.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.299 - Savings Clause

Current through Register Vol. 48, No. 28, July 12, 2024
If any Section or part of any Section of this Part shall be
				held invalid, the remaining provisions of the Part shall have and be given full
				force and effect as completely as if the invalidated part had not been included
				therein.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 213 - CYBER NAVIGATOR PROGRAM › Section 213.20 - Infrastructure - Illinois Century Network (ICN) Connectivity

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Board will modify the Statewide voter
			 registration database, including the electronic canvas transmissions, to allow
			 for connection from local election jurisdictions via an ICN established
			 internal network.
1) The Board will make a
			 reasonable effort for all direct connectivity to the Board's Statewide
			 registration database to be from known whitelisted IP addresses.
2) Once all jurisdictions are connected via
			 the ICN, the Board will require all system traffic between the election
			 jurisdiction and the Board to use private IP addressing.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 213 - CYBER NAVIGATOR PROGRAM › Section 213.30 - Outreach - Cyber Security Information Sharing

Current through Register Vol. 48, No. 28, July 12, 2024
The Board shall establish an Interagency Agreement with the
				Illinois State Police's Statewide Terrorism and Intelligence Center (STIC) to
				develop a cyber security outreach and/or awareness program. The Interagency
				Agreement shall include the following:
a) The Board shall hire at least one
			 individual as the Program Manager and he/she shall:
1) Work with the Cyber Navigators to compile
			 relative information for distribution to all affected parties.
2) Be assigned to STIC as the coordinator for
			 conducting outreach to county election officials and election boards in the
			 State of Illinois.
3) Contact or
			 meet each county election official and election board commission staff. The
			 Program Manager shall use already established professional associations and
			 networks to facilitate the communication.
4) Identify the election official and person
			 in charge of IT in each county and shall also identify the election board
			 commissioners' person in charge of IT.
5) Process applications for those who have a
			 "need to know" to receive information classified as For Official Use Only. The
			 Program Manager shall maintain a database of these persons.
6) Disseminate information on "best
			 practices" identified by DoIT or the Cyber Navigators to each county election
			 official and election board or commission staff.
7) Share cyber-related information with the
			 county election officials, election boards, and those in charge of the IT of
			 those officials/boards/commissions. This information will come from a variety
			 of sources, including, but not limited to: FBI, Department of Homeland
			 Security, MS-ISAC, STIC. The Program Manager shall identify the
			 official's/board's/commission's information needs and ensure these requirements
			 are being met.
8) On a daily basis,
			 research and gather information pertinent to cyber attacks and cyber
			 resiliency. The Program Manager shall disseminate information daily by e-mail
			 to vetted partners and produce intelligence notes based on information received
			 from program participants by researching, validating, and analyzing the
			 data.
9) Serve as a resource to
			 assist county election officials and election boards with information on who to
			 contact (e.g., STIC, FBI, DHS, MS-ISAC, DoIT, and the Illinois National Guard)
			 regarding response to cyber attacks. STIC already has relationships with these
			 entities.
10) Facilitate training
			 webinars and conferences for information sharing.
11) Provide routine administrative updates to
			 the Board and produce an annual report assessing the effectiveness of the
			 program.
12) Be responsible for
			 maturing the program.
13) Oversee
			 security awareness training for election authorities and their staff.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 213 - CYBER NAVIGATOR PROGRAM › Section 213.40 - Personnel - Cyber Navigators

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 Board shall take steps to pursue entering into an interagency agreement with
			 DoIT to provide cyber security personnel resources for an election jurisdiction
			 cyber assistance program. These personnel will be known as Cyber Navigators and
			 they:
1) shall work to increase election
			 jurisdictions' cyber security posture;
2) analyze system and network documentation
			 for accuracy;
3) recommend that
			 software updates and patches are regularly applied to information
			 systems;
4) make recommendations
			 for secure e-mail accounts and best practices regarding these
			 accounts;
5) provide guidance for
			 anti-malware tools and their deployment on both servers and
			 workstations;
6) perform risk
			 assessments for each election jurisdiction;
7) assist jurisdictions and/or their IT
			 departments with assessing their systems based on the Center for Internet
			 Security's recommended procedures.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 213 - CYBER NAVIGATOR PROGRAM › Section 213.50 - Participation in Cyber Navigator Program

Current through Register Vol. 48, No. 28, July 12, 2024
In order for an election authority to be eligible for funds
				from the 2018 HAVA Election Security Grant, the jurisdiction must participate
				in the Cyber Navigator Program. Election authorities participating in the Cyber
				Navigator Program shall submit a completed Certification of Participation in
				the program that must be received by the Board no later than March 15, 2019 to
				be eligible for funds from the 2018 HAVA Election Security Grant.
a) Election Authority Minimum Requirements
1) The election authority must utilize the
			 ICN for connectivity to the Board as outlined in this Part or enter into an
			 agreement to do so as soon as practicable.
2) The election authority must participate in
			 the outreach portion of the program, including:
A) Register with at least the Election
			 Infrastructure EI-ISAC;
B) Work
			 with the Program Manager to establish two-way data sharing; and
C) At least one designee from the election
			 authority shall complete the security awareness training on at least a yearly
			 basis as outlined in Section
			 213.30(b).
3) The election authority shall
			 allow the Cyber Navigators to complete a risk assessment and an analysis
			 against the Center for Internet Security's recommended procedures.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 216 - REGISTRATION OF VOTERS › Section 216.10 - Applicability

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part
			 implements the National Voter Registration Act of 1993 ( 42 U.S.C. Sections
			 1973gg et seq.) and the order of the Circuit Court of Cook County entered May
			 1, 1996 in Or, et al., v. Edgar, et al. 95 CO 246 and 95 CO 248
			 (Consolidated).
b) The requirements
			 and procedures contained in this Part apply to election authorities accepting
			 or transmitting Voter Registration Applications under the provisions of the
			 National Voter Registration Act of 1993 and/or maintaining voter registration
			 records under the provisions of Articles 4, 5, 6, and 6A of the Election
			 Code.
c) The provisions of this
			 Part are additional to any other method or provision for registration to vote
			 contained in the Illinois Election Code [10 ILCS 5 ].
d) Unless a provision to the contrary is made
			 by this Part, the requirements of the Election Code remain applicable to voter
			 registration cards and to Voter Registration Applications.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 216 - REGISTRATION OF VOTERS › Section 216.30 - Receipt of Voter Registration Applications

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Section implements Sections 4, 5, 6,
			 and 7 of the National Voter Registration Act of 1993 ( 42 U.S.C. Sections
			 1973gg-2, gg-3, gg-4, and gg-5) and the order of the Circuit Court of Cook
			 County entered May 1, 1996 in Or, et al., v. Edgar, et al. 95 CO 246 and 95 CO
			 248 (Consolidated).
b) Each
			 election authority is authorized and directed to accept Voter Registration
			 Applications tendered to it under circumstances complying with the provisions
			 of the National Voter Registration Act of 1993, by the Secretary of State,
			 designated agencies, county clerks and Board of Election Authorities and their
			 employees and deputy registrars, township supervisors, county commissioners of
			 counties not under township organization, recruitment offices of the United
			 States Department of Defense and individual applicants using the United States
			 Postal Service.
c) Each Voter
			 Registration Application so accepted shall be processed by the election
			 authority according to the provisions of the National Voter Registration Act of
			 1993, and each Voter Registration Application acknowledged by an election
			 authority shall entitle the applicant to vote in all elections conducted in the
			 State of Illinois under the Illinois Election Code.
d) Each election authority shall acknowledge
			 every Voter Registration Application and Voter Registration Card which conforms
			 to the requirements of the National Voter Registration Act of 1993 and this
			 Part submitted by qualified voters as defined by
			 10 ILCS
			 5/3-1. Voter Registration Applications and Voter
			 Registration Cards not conforming to the requirements of the National Voter
			 Registration Act of 1993 shall be processed according to this Part.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 216 - REGISTRATION OF VOTERS › Section 216.70 - Processing Voter Registration Applications

Current through Register Vol. 48, No. 28, July 12, 2024
a) The State Board of Elections shall, and
			 all persons accepting from applicants Voter Registration Applications are
			 encouraged to, transmit executed applications to the election authority:
1) not more than ten days after execution, if
			 executed five days or more prior to the date upon which voter registration
			 closes, or
2) not more than five
			 days after execution, if executed less than five days prior to the date upon
			 which registration closes but prior to the close of registration.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 216 - REGISTRATION OF VOTERS › Section 216.80 - Documenting Transactions

Current through Register Vol. 48, No. 28, July 12, 2024
a) Each
			 election authority shall generate and keep the following information from the
			 registration activities it conducts:
1) the
			 total number of Voter Registration Applications and Voter Registration Cards
			 received, from whatever source, between the two immediately past federal
			 elections, excepting those Voter Registration Applications and Voter
			 Registration Cards which are deemed duplicates, are rejected or report only
			 changes of address;
2) the total
			 number of Voter Registration Applications received from the Secretary of State
			 between the two immediate past federal elections, and the total number of these
			 applications which are duplicates of already existing registrations;
3) the total number of Voter Registration
			 Applications received by mail between the two immediately past federal
			 elections, and the total number of these applications which are duplicates of
			 already existing registrations;
4)
			 the total number of Voter Registration Applications received from each office
			 of a designated agency, township supervisor or county commissioner between the
			 two immediately past federal elections, and the total number of these
			 applications which are duplicates of already existing registrations;
5) the total number of Voter Registration
			 Applications received from each office of armed forces personnel registering
			 voters between the two immediately past federal elections, and the total number
			 of these applications which are duplicates of already existing
			 registrations;
6) the total number
			 of Voter Registration Applications and Voter Registration Cards received from
			 any other source not specifically enumerated in subsections (a)(2) through (5)
			 of this Section, by source, between the two immediately past federal elections,
			 and the total number of these applications and registration cards which are
			 duplicates of already existing registrations;
7) the total number of Voter Registration
			 Applications canceled, for whatever reason, between the two immediately past
			 federal elections;
8) the number of
			 name and address confirmation forms mailed out between the two immediately past
			 federal elections, and the number of responses thereto; and
9) the postal costs incurred between the two
			 immediately past federal elections for all mailings required to satisfy
			 requirements of
			 42
			 U.S.C. 1973 gg et seq.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 216 - REGISTRATION OF VOTERS › Section 216.90 - Voting

Current through Register Vol. 48, No. 28, July 12, 2024
a) Voters shall
			 vote at the polling place for the precinct where they reside, except that:
1) a voter who moves without notice to the
			 election authority to a different residence still within the same election
			 jurisdiction (territory under the control, for voting and registration
			 purposes, of an election authority) as the place from which he or she moved
			 shall vote for the first time he or she offers to vote after changing residence
			 in the polling place for the residence from which the voter most recently
			 registered, and thereafter in the polling place for the voter's present
			 residence;
2) such voters are
			 entitled by this Part to vote for federal offices only (However, those persons
			 may be entitled by the Election Code to vote for other offices; see, for
			 example, 10 ILCS 5/6-27 and 6 -53.); and
3) subject to the requirements of subsection
			 (d) (c) of this Section, any voter otherwise qualified to vote an absentee
			 ballot may vote by absentee ballot.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 216 - REGISTRATION OF VOTERS › Section 216.100 - Designation of Chief State Election Official

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Section implements Section 10 of the
			 National Voter Registration Act of 1993 ( 42 U.S.C. Section 1973gg-8
			 ).
b) The Executive Director of the
			 Illinois State Board of Elections is designated as the Chief State Election
			 Official for the purposes of the National Voter Registration Act of
			 1993.
c) The Executive Director of
			 the State Board of Elections may issue such opinions or directions as he or she
			 deems necessary to insure that the National Voter Registration Act of 1993, the
			 order of the Circuit Court of Cook County issued May 1, 1996 in Or, et al., v.
			 Edgar, et al. and this Part are implemented uniformly throughout
			 Illinois.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 216 - REGISTRATION OF VOTERS › Exhibit C - Voter Registration Application Transmittal

Current through Register Vol. 48, No. 28, July 12, 2024
Suggested
July, 1995
SBE No. R-25
VOTER REGISTRATION APPLICATION
				TRANSMITTAL
To:
___________________________________
Election
				OfficeDate
From:
___________________________
Agency Office Number or Designation
Number of Voter Registration Applications
				Enclosed:
_____________
Comments:
________________________________________________
____________________________________________________________________
____________________________________________________________________
______________________________________________________________________
(To be completed by Election Authority)
Date Received:
_________________
Number of Applications Received:
_______________________________
Number of Duplicate Registrations in Group:
______________________
Number of Incomplete Applications:
______________________________
Problems or Other Comments:
__________________________________
______________________________________________________________________
______________________________________________________________________
White Copy - Election
				AuthorityYellow Copy - Agency
TRANSMITTAL FORM SPECIFICATIONS
PRINT AS TWO PART SELF DUPLICATING FORM
Bottom of original - "Election Authority
				Copy"
Bottom of second sheet - "Agency Copy"
SIZE 8-1/2" x 11"
Illinois Administrative Code › Title 26 - ELECTIONS › Part 216 - REGISTRATION OF VOTERS › Exhibit H - Address Correction for Fail Safe Voter

Current through Register Vol. 48, No. 28, July 12, 2024
Mandated
December, 1995
SBE No. C-6
ADDRESS CORRECTION FOR FAIL-SAFE
				VOTER
[] FEDERAL BALLOT ONLY
* Voters who change residence to another address
				within Election Authority's jurisdiction.
* Voting in former residence polling place or when
				applying for absentee ballot.
Social Security Number (last four numbers:
				______________________________
Date of Birth: ________________________
Voter's Full Name (Please Print):
__________________________________________________________________
Current Address:
__________________________________________________________________
City/Village ___________________________ Zip Code
				_________________
Former Address:
__________________________________________________________________
City/Village ___________________________ Zip Code
				_________________
____________________________________
DateSignature
				of Voter or Mark
Illinois Administrative Code › Title 26 - ELECTIONS › Part 217 - PROCEDURES FOR RANKED BALLOTING › Section 217.10 - Applicability

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part
			 implements that portion of Section 16-5.01 of the Election Code.
b) This Part is applicable to those
			 municipalities that have chosen to adopt a system of ranked balloting to be
			 used in the consolidated election by qualified members of the United States
			 armed forces or United States citizens who will be outside the United States on
			 the dates of both the consolidated primary and consolidated election in any
			 given year. Municipalities utilizing this ranked ballot system shall pass an
			 ordinance to that effect prior to the first of the year in which any election
			 occurs at which ranked ballots are intended to be used. The municipality is
			 responsible for transmitting the ordinance to any election authority whose
			 jurisdiction includes the municipality or any portion of the municipality. The
			 transmittal must be completed no later than 5 business days following passage
			 of the ordinance.
c) No
			 municipality may offer or accept ranked ballots without first obtaining a
			 written statement of administrative approval from every election authority
			 whose jurisdiction contains a portion of that municipality.
d) Any statement of administrative approval
			 shall only be effective for the next succeeding consolidated election at which
			 ranked ballots will be used.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 217 - PROCEDURES FOR RANKED BALLOTING › Section 217.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Contested Primary" shall have the meaning ascribed by Section
				7-12(10)(a) of the Code for established political party primaries or Sections
				3.1 -20-45, 3.1-25-20, 5-2-18.5, 5-2-18.7 and 5-2-19 of the Municipal Code, as
				applicable to non-partisan primaries for the municipality in question, as well
				as that ascribed by any other provisions of the Municipal Code or the Election
				Code.
"Election Authority" means a county clerk or a Board of
				Election Commissioners. [10 ILCS
				5/1-3 ]
"Election Code" or "Code" means 10 ILCS 5.
"Municipal" or "Municipality" means a city, village, or
				incorporated town in the State of Illinois, but, unless the context otherwise
				provides, "municipal" or "municipality" does not include a township, town when
				used as the equivalent of a township, incorporated town that has superseded a
				civil township, county, school district, park district, sanitary district, or
				any other similar governmental district. If "municipal" or "municipality" is
				given a different definition in any particular Division or Section of the
				Municipal Code, that definition shall control in that Division or Section only.
				[65 ILCS 5/1-1 -2]
"Municipal Code" means 65 ILCS 5.
"Qualified Person" means an individual qualified to cast an
				absentee ballot under the Election Code who is a member of the U.S. armed
				forces or a U.S. citizen who will be outside the United States on the dates of
				both the consolidated primary and consolidated election in any given
				year.
"Ranked Balloting" means a system in which a voter, in addition
				to voting a consolidated primary ballot, votes a "ranked ballot" in lieu of a
				consolidated election ballot. The voter indicates a numerical preference for
				each candidate listed on the ranked ballot. For each office, the winning
				candidate or candidates at the consolidated primary election who received the
				voter's highest numerical designation shall receive that voter's vote at the
				consolidated election. This system eliminates the need to send the voter a
				separate consolidated election ballot after the results of the consolidated
				primary election have been certified.
"Ranking Ballot" means a ballot issued, pursuant to Section
				217.30, under
				a ranked balloting system.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 217 - PROCEDURES FOR RANKED BALLOTING › Section 217.30 - Issuance of Ballots

Current through Register Vol. 48, No. 28, July 12, 2024
a) A
			 ranking ballot shall be issued to any qualified person requesting a ballot. The
			 qualified persons must maintain or have maintained a residence within the
			 municipality immediately prior to the person being located outside of the
			 United States.
b) Ranking ballots
			 shall be issued and mailed with the consolidated primary ballot. An additional
			 ballot containing races for which the voter is entitled to cast a vote but that
			 do not appear on the consolidated primary ballot shall be sent to the voter as
			 soon as they become available from the election authority in charge of printing
			 the ballots.
c) All ranking ballots
			 shall include a set of instructions directing the voter to rank his or her
			 choices for each of the candidates listed on the ballot. The directions shall
			 include a notice that the voter must make a numerical notation (1, 2, 3, and so
			 on) designating a ranked preference for any candidate for which he or she
			 intends to cast a vote. The directions shall also inform the voter that he or
			 she is not required to indicate a numerical preference for more than one
			 candidate on the ranked ballot.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 217 - PROCEDURES FOR RANKED BALLOTING › Section 217.40 - Ballots

Current through Register Vol. 48, No. 28, July 12, 2024
a) All ranking
			 ballots used under this Part shall include only those municipal and township
			 offices scheduled to be voted on by the individual voter of the issuing
			 municipality at the election in question.
b) The ballot form shall contain a blank line
			 horizontally adjacent and left of the name of every candidate appearing on the
			 ballot for the municipality and township in which the voter resides or
			 previously resided, including those who appear on the ballot because of their
			 potential to be nominated following a write-in candidacy.
c) The ballot shall not contain any blank
			 line that may be used for writing in additional candidate choices.
d) Any municipality that chooses to use
			 ranked balloting and whose officers are elected on a partisan basis shall
			 conduct its lottery for political party position on the ballot after the
			 certification of the primary ballot. All candidates, including write-in
			 candidates, shall be listed in order of filing within each political party
			 grouping. New party and independent candidates shall be listed as otherwise
			 specified in the Election Code. For those municipalities that elect their
			 officers on a non-partisan basis, the order of candidates appearing on the
			 ballot shall be determined by the order of candidate filing, including the
			 results of any lottery held to determine ballot position of those candidates
			 who filed their nominating petitions simultaneously at the opening hour of the
			 filing office.
e) The names of each
			 candidate for each office shall be grouped together vertically. However, there
			 shall be a distinct separation between candidate groupings for each office in
			 order to clearly indicate to the voter where the grouping of candidates for
			 each office begins and ends.
f) The
			 ballot shall include a notation to each voter at the top of each column of
			 candidates indicating to the voter that all candidates may be ranked for each
			 race appearing on the ballot.
g)
			 The election authority may use multiple columns of candidates on the same
			 ballot form and may print candidate names on both sides of a single ballot, but
			 must ensure that all of the candidate names for a given contest appear on the
			 same side, and that writing on one side of the ballot will not obscure
			 candidate names on the reverse side.
h) The ballot shall include an instruction
			 directing the voter to write a numeral on the ballot, in ink, next to the name
			 of each candidate that the voter wishes to rank, and that no two candidates
			 should be assigned the same ranking number.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 218 - COUNTING OF PROVISIONAL BALLOTS › Section 218.20 - Counting Procedures for Provisional Ballots Cast in an Incorrect Precinct (Within the Same Election Authority's Jurisdiction)

Current through Register Vol. 48, No. 28, July 12, 2024
a) The election authority shall:
1) transmit to the State Board of Elections
			 the provisional voter's identifying information and voting jurisdiction (see
			 Section 18A-15(d) of the Code) within 2 calendar days. Following that, and
			 subject to subsection (2) below, if the election authority having jurisdiction
			 over the provisional voter determines that the voter has cast a provisional
			 ballot in an incorrect precinct, the ballot shall still be counted using the
			 procedures established in subsection (b) or Section
			 218.30
			 if applicable. Jurisdictions that use election machines authorized pursuant to
			 Article 24C of the Election Code for casting provisional ballots may vary
			 procedures of this Section and Section
			 218.30
			 as appropriate for the counting of provisional ballots cast on those
			 machines.
2) determine whether the
			 voter was entitled to cast a provisional ballot. The voter is entitled to cast
			 a provisional ballot if:
A) the affidavit
			 executed by the voter contains, at a minimum, the provisional voter's first and
			 last name, house number and street name, and signature or mark (Section
			 18A-15(b)(2) of the Code);
B) the
			 provisional voter is a registered voter based on information available to the
			 county clerk or board of election commissioners provided by or obtained from
			 the provisional voter, an election judge, the Statewide voter registration
			 database maintained by the State Board of Elections, the records of the county
			 clerk or board of election commissioners' database, or the records of the
			 Secretary of State (Section 18A-15(b)(3) of the Code); and
C) the provisional voter did not vote by
			 absentee ballot and did not vote during the period for early voting (Section
			 18A-15(b)(4) of the Code).
Illinois Administrative Code › Title 26 - ELECTIONS › Part 218 - COUNTING OF PROVISIONAL BALLOTS › Section 218.40 - Follow-up Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
The original provisional ballot cast by the voter shall be
				stored separately from other ballots voted in the election and shall be
				preserved in the same manner as original ballots that had to be remade for
				other reasons, such as a damaged ballot or as a result of a voter over-voting
				an office.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 219 - PROCEDURES FOR IMPLEMENTING THE ELECTRONIC CANVASS › Section 219.10 - General Provisions

Current through Register Vol. 48, No. 28, July 12, 2024
This Part implements Section 22-6 of the Election Code
				[10 ILCS 5/22-6 ],
				setting forth procedures and requirements for the implementation of the
				electronic canvass (eCanvass).
a) No
			 later than 22 days after each election, each election authority must submit to
			 the State Board of Elections (SBEL), an electronic canvass file, in accordance
			 with the specifications listed in this Part, as well as a paper canvass. The
			 paper canvass must be a report printed directly from the tabulation system that
			 the election authority uses, and may be submitted as a PDF file via email in
			 lieu of printing the report and mailing it via overnight mail. The paper
			 canvass must include:
1) Total registered
			 voters for the jurisdiction;
2)
			 Total registered voters for each precinct;
3) Total ballots cast for the
			 jurisdiction;
4) Total ballots cast
			 for each precinct;
5) Ballots cast
			 by party (primary only);
6)
			 Precinct level results for all offices and candidates; and
7) Valid write-in candidates and valid votes
			 cast for each.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 219 - PROCEDURES FOR IMPLEMENTING THE ELECTRONIC CANVASS › Section 219.20 - Office, Candidate and Party ID Numbers

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Offices and candidates that are certified by the State Board of Elections will
			 have ID numbers assigned to them by SBEL. In most cases, office ID numbers will
			 not change except in the event that reapportionment requires an increase or
			 decrease in the number of Congressional Districts in Illinois. Judicial offices
			 and statewide questions, which are unique to each election, will be created and
			 assigned at each election.
b)
			 Candidate IDs will be assigned and distributed after the ballot placement
			 lottery conducted pursuant to Sections 7-12 and 10-6.2 of the Election Code has
			 been performed. It is necessary to wait for the lottery results to ensure that
			 the ID numbers generated are in the same order as the ballot order.
c) SBEL will also assign Party ID
			 numbers/codes.
1) Party Codes:
Party
Numeric Code
Alpha Code
Democratic
11
DEM
Republican
12
REP
Green
13
GRN
Constitution
14
CON
Constitution Party of Illinois
15
CPI
Harold Washington
16
HWP
Honesty & Integrity
17
HON
Independent
18
IND
Libertarian
19
LIB
Moderate
20
MOD
Reform
21
REF
Jobs
22
JOB
Better Option
23
BET
10th District Unity
24
TDU
Nonpartisan
99
NP
2) New
			 party codes will be added as needed, and SBEL will notify the jurisdictions of
			 these codes when candidate and office ID numbers are issued.
3) For users of the WinEds, Unity and GEMS
			 tabulation systems, the party ID numbers are two digit codes to associate each
			 candidate with the proper party. In a primary election, the party ID must also
			 be applied to the office. In a general election, the party ID will be 99 for
			 all offices.
4) For users of the
			 Hart Intercivic, Inc. tabulation system, the party ID will be an abbreviated
			 alpha code. To incorporate the code for an office in a primary election, the
			 code should be placed after two pipes (||) following the office name.
For example: UNITED STATES SENATOR ||DEM
ATTORNEY GENERAL ||REP
COMPTROLLER ||GRN