Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.40 - Prequalification

Current through Register Vol. 48, No. 28, July 12, 2024
All architect-engineer consultant firms desiring to provide
				services to the Department, whether as prime consultants or subconsultants,
				must be prequalified before any consideration can be given to their proposals.
				Prequalification must be obtained no later than the final date established for
				the receipt of proposals on any particular work. Provided, however, that a firm
				which is prequalified for one or more types of work on the final date
				established for the receipt of proposals may submit supplemental information
				necessary to establish prequalification for an additional type or types of
				work; such supplemental information must be received by the Consultant Services
				Unit no later than three working days prior to the Consultant Selection
				Committee meeting. Prequalification procedures are as follows:
a) A properly completed "Statement of
			 Experience and Financial Condition" (SEFC) form with required attachments must
			 be filed with the Division of Highways, Consultant Services Unit. Because of
			 varying workloads, it is not possible for the Department to guarantee that
			 SEFC's will be processed within a particular time period. Accordingly, a firm
			 desiring to become prequalified in order to be considered for a particular job
			 should file its SEFC as early as possible.
b) The Consultant Services Unit will consider
			 the SEFC and attachments and will notify a firm of the size and types of
			 service it is qualified to perform. When this notice is given, a firm is
			 prequalified.
c) The
			 prequalification notice provided in (b) above will, unless otherwise changed by
			 the Department, be effective from the time notice is given until 18 months
			 after the end of the firm's last-reported fiscal year. At that time, the
			 prequalification automatically expires and a firm's proposals cannot be
			 considered until prequalification is obtained again. In order to avoid
			 expiration of its prequalification, a firm should submit as early as possible
			 after each fiscal year end a complete and updated SEFC.
d) Each firm has a continuing obligation to
			 notify the Department of any change which would be likely to impair
			 significantly its ability to perform successfully any work for which it might
			 be considered.
e) A firm may be
			 removed from the list of prequalified consultants for a particular type of
			 service if an evaluation of its work for the Department indicates that this
			 service was determined to be poor on a single project or below adequate on two
			 or more projects. At the conclusion of each contract, the Department shall
			 evaluate the consultant's overall performance, considering the quality and
			 adequacy of final plans and documents, the extent of corrections and
			 resubmittals, cooperation in meeting District requests and making revisions,
			 any failure to meet established schedules due to poor or slow work, and claims
			 for extra work and adequacy of support. The firm shall be advised of the
			 specific deficiencies and shall be reinstated only after it submits sufficient
			 evidence that such deficiencies have been corrected.
f) All inquiries regarding the procedures or
			 information required for prequalification shall be referred to the Consultant
			 Services Unit.
g) Unless otherwise
			 required by law, the Department will maintain and treat all information
			 required under Section
			 625.40
			 as confidential and as for use only by the Department or another governmental
			 agency entitled by law or by agreement to use such information.