Compilation of Rules and Regulations of the State of Georgia › Department 672 - STATE DEPARTMENT OF TRANSPORTATION › Chapter 672-18 - GOVERNING THE DESIGN-BUILD PROCEDURES › Rule 672-18-.02 - Definitions

Current through Rules and Regulations filed through June 27, 2024
The following terms, as used in this Chapter, shall have the
				following meanings unless the context thereof indicates to the contrary:
(a) "Alternative Technical Concept (ATC)": A
			 confidential process in which a Design-Build Team can propose changes to
			 Department-supplied basic configurations, project scope, design criteria, or
			 construction criteria included in the Request for Proposals (RFP). These
			 changes submitted by Proposers to the Department shall provide a solution that
			 is equal to or better than the requirements in the RFP. In the broadest sense,
			 ATCs are similar to value engineering, but the changes resulting from
			 acceptable ATCs are made a part of the proposal before contract award. ATCs
			 provide flexibility in the design and/or construction of a particular element
			 of the project in order to enhance innovation and achieve efficiency.
(b) "Best Value": Selection method whereby
			 award is based on a combination of the Proposer's weighted price proposal and
			 evaluated technical elements as described in the Request for Proposals (RFP).
			 Under this selection method the Department shall select the Proposer who
			 provides the Best Value for the Project. The formula for determining the Best
			 Value Proposer shall be specified in the RFP.
(c) "CFR": Code of Federal
			 Regulations.
(d) "Department": The
			 Georgia Department of Transportation.
(e) "Design-Build": Combining some portion(s)
			 of the design, right of way, utilities and construction phases of a project
			 into a single contract.
(f)
			 "Design-Build Team": A combination of contractors, design consultants (or
			 design consultant team) and other entities working together to design and build
			 the project.
(g) "FHWA": The
			 Federal Highway Administration.
(h)
			 "FTA": The Federal Transit Administration.
(i) "Instruction to Proposers (ITP)": The
			 documents, including exhibits and forms, included in the Request for Proposals
			 (RFP) that contain directions for the preparation and submittal of information
			 by the Proposers in response to the RFP.
(j) "Letter of Interest (LOI)":
			 Correspondence to be included with, or attached to, the Proposer's Statement of
			 Qualifications (SOQ) in response to the Request for Qualifications
			 (RFQ).
(k) "One Phase Low Bid":
			 Selection method whereby Proposers submit to the Department a price proposal
			 and technical proposal (which includes a Proposer's qualifications package) in
			 one step in response to the Request for Proposals (RFP). Under this selection
			 method the Department shall select the lowest qualified and responsive
			 bidder.
(l) "Project": The project
			 to be designed and constructed in accordance with the Request for Proposals
			 (RFP) and the contract.
(m)
			 "Proposer": A Design-Build Team that responds to a Department issued
			 Design-Build solicitation.
(n)
			 "Public Notice Advertisement (PNA)": An announcement by the Department for
			 Design-Build Project.
(o)
			 "Reference Information Documents (RID)": Documents included as part of the
			 Request for Proposals (RFP) including, but not limited to preliminary design,
			 planning documents, studies, reports, and design files for the
			 Project.
(p) "Request for Proposals
			 (RFP)": All documents, whether attached or incorporated by reference, utilized
			 for soliciting proposals. The RFP is the only solicitation utilized by the
			 Department in the One Phase Low Bid selection method. The RFP is the second
			 phase utilized by the Department for the Two Phase Low Bid and Best Value
			 selection methods.
(q) "Request for
			 Qualifications (RFQ)": All documents, whether attached or incorporated by
			 reference, utilized by the Department for soliciting interested Proposers to
			 apply for prequalification including instruction for submitting a Statement of
			 Qualification (SOQ), evaluation criteria and minimum qualifications required of
			 a Design-Build Team. The RFQ is the first phase of a two phase process utilized
			 by the Department for the Two Phase Low Bid and Best Value selection
			 methods.
(r) "Statement of
			 Qualifications (SOQ)": Documentation meeting the requirements set forth in the
			 Request for Qualifications (RFQ) which is submitted by Proposers and evaluated
			 by the Department in order to identify qualified Proposers for the Project. For
			 each consultant and contractor, the SOQ must include, at a minimum,
			 documentation that the Proposer is capable of satisfying the scope of services
			 of the project, as well as a copy of the Department issued Certificate of
			 Qualification.
(s) "Shortlist":
			 Used in Two Phase Low Bid and Best Value selection methods; and means the
			 narrowing of the field of Proposers through ranking of the most highly
			 qualified Proposers who have responded to an RFQ. Only Shortlisted Proposers
			 will be invited to submit a technical and price proposal in response to an
			 RFP.
(t) "Stipulated Fee": A
			 monetary amount as established in the RFQ and/or RFP that may be awarded to the
			 unsuccessful Proposers who provide a responsive price and technical proposal.
			 In consideration for paying the stipulated fee as a payment for work product,
			 the Department may use any ideas or information contained in the technical
			 proposals in connection with the contract awarded for the Project, or in
			 connection with a subsequent procurement on the Project, or on any other
			 Department project without obligation to pay any additional compensation to the
			 unsuccessful Proposers.
(u) "Two
			 Phase Low Bid": Selection method in which the first phase consists of selecting
			 qualified Proposers who submit a responsive Letter of Interests (LOI) and
			 Statement of Qualifications (SOQ) in response to the Request for Qualifications
			 (RFQ). The second phase consists of Proposers submitting a responsive price and
			 technical proposal (if required) in response to the Request for Proposals
			 (RFP). Under this selection method the Department shall select the lowest
			 responsive bidder.
O.C.G.A. Secs.
				  32-2-2,   32-2-81,   50-13-4.