California Code of Regulations › Title 2 - Administration › Division 2 - Financial Operations › Chapter 1 - California Victim Compensation Board (Calvcb) Regulations › Article 8 - Traveling Expenses › Section 706 - Subsistence Allowance

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
When state officers and employees are on travel status as
					 defined in this Article, payment of a subsistence allowance will be authorized
					 by the Board of Control for both in-state and out-of-state travel. The
					 circumstances of travel will determine the rate allowed. Agencies will
					 authorize payment for lodging, meals and incidental expenses as claimed by the
					 employee in accordance with Section
					 706(c). Each
					 agency will be responsible for determining which of the following allowances is
					 applicable:
(a) In-State Subsistence
				  Allowance.
(1) Short-Term Allowance. A
				  short-term allowance will be authorized when the circumstances and duration of
				  travel are such that the traveler incurs expenses comparable to those arising
				  from the use of good, moderately priced establishments, catering to the general
				  public. The short-term allowance is intended for trips of such duration that
				  weekly or monthly rates are not obtainable.
(2) Long-Term Allowance. A long-term
				  allowance will be authorized when the circumstances of travel are such that the
				  traveler incurs expenses in one location comparable to those arising from the
				  use of establishments catering to the long-term visitor.
(A) An employee on long-term field assignment
				  away from his headquarters who maintains a permanent residence elsewhere while
				  living at the job location will be authorized the full allowance provided one
				  of the following conditions exists:
1.
				  Permanent residence is occupied by employee's dependents, or
2. Permanent residence is being maintained at
				  a net expense to him in excess of $200 per month.
To qualify for this allowance, an employee must submit
					 whatever evidence his agency may require substantiating the existence of either
					 condition 1 or 2.
(B) An employee on long-term field assignment
				  away from his headquarters who does not maintain a permanent residence away
				  from the job site in accordance with Section
				  706(a)(2)(A) will
				  be authorized an allowance equal to one-half the amount of the long-term
				  allowance rounded to the nearest dollar.
(C) Employees will be eligible to claim the
				  appropriate allowance for every 24-hour period on travel status. Allowances for
				  partial day travel status will be as follows:
1. Less than 12 hours, one-half the
				  appropriate allowance, rounded to the nearest dollar,
2. From 12 to 24 hours, the full
				  allowance
(3)
				  Non-Commercial Allowance. A non-commercial allowance will be authorized when
				  the circumstances of travel are such that the traveler incurs expenses
				  comparable to those arising from the use of non-commercial subsistence
				  facilities such as, but not limited to, house trailers or field camping
				  equipment.
(A) Employees will be eligible to
				  claim this allowance for every 24-hour period on travel status. Allowances for
				  partial day travel status will be as follows:
1. Less than 12 hours, one-half the
				  allowance, rounded to the nearest dollar,
2. From 12 to 24 hours, the full
				  allowance