Illinois Administrative Code › Title 14 - COMMERCE › Part 1400 - ILLINOIS ELECTRONIC RECORDING COMMISSION › Section 1400.10 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
For purposes of this Part, the following definitions shall
				apply:
"County Recorder" or "Recorder" - the county land records
				official, who is the County Recorder, County Clerk and Recorder or land records
				official designated by the County Board.
"Data Fields" - the discreet pieces of information contained in
				a document that are transcribed into the corresponding County Recorder's
				electronic document index. Examples are document type, consideration, grantee,
				grantor, legal description, street address, city, state and zip code.
"Document Rejection" - the act of the County Recorder refusing
				to accept a document for recording, based on the submitter having not met some
				statutory or county requirement.
"Document Submission" - the act of submitting a document to the
				County Recorder for recording.
"Document Type Definition" or "DTD" - a document created using
				the Standard Generalized Markup Language (SGML) that defines a unique markup
				language (such as XML or XHTML). A DTD includes a list of tags, attributes and
				rules of usage.
"Electronic Acceptance" - the act of the County Recorder
				accepting a submitted document for recording through electronic means.
"Electronic Delivery Process" - the process that begins with
				preparing the document for transmission to the Recorder, the transmission and
				reception at the County Recorder's office.
"Electronic Document" - a document that is received by a County
				Recorder, in an electronic form, meeting the document standards of this Part
				and the county.
"Electronic Notary" - a notary acknowledgement of a document,
				by means of an electronic notary signature and stamp.
"Electronic Recording" or "E-recording" - the process of a
				County Recorder accepting, recording and indexing a document in an electronic
				form instead of by paper submission.
"Electronic Recording Submission" - the act of submitting a
				document to the County Recorder via electronic means.
"Electronic Recording System" - the computer program, and the
				hardware components that host it, that receives electronic documents for
				recording.
"Electronic Signature" - an electronic sound, symbol or process
				attached to or logically associated with a document and executed or adopted by
				a person with the intent to sign the document. Electronic signatures must meet
				any statutory requirement of the State of Illinois for such signatures.
"E-Recording Submitter" - the party sending a document to the
				County Recorder using electronic means. The submitter may be the same entity as
				the E-Recording Submitting Vendor.
"E-Recording Submitting Vendor" - the entity that offers the
				service to an E-Recording Submitter, providing the software and/or electronic
				system to transmit a document, via electronic means, to the County
				Recorder.
"Formatting" - the appearance attributes of the
				document.
"Index" - the electronic catalog of information about documents
				in the Recorder's office.
"Land Records System" - the computer software or electronic
				system used by a Recorder's office to index and store both document images and
				searchable attributes that identify the document.
"Land Records System Vendor" - an entity outside the Recorder's
				office that programs or produces the Land Records System for the Recorder. This
				entity can be a state, county or private enterprise.
"Metadata" - commonly described as "data about data". Metadata
				is used to locate and manage information resources by classifying those
				resources and by capturing information not inherent in the resource.
"Open Architecture" - the attributes of the reception software
				that are public and discernable by the submitting software vendor.
"Paper Submissions" - the documents submitted to the County
				Recorder printed on paper or other physical media.
"Portable Document Format" or "PDF" - a file format created by
				Adobe Systems, Inc. that uses the PostScript printer description language to
				create documents. PDF files capture the appearance of the original document,
				can store both text and images, are difficult to modify and can be rendered
				with free, cross-platform viewer software.
"Portal" - a website considered as an entry point to other
				websites, often by being or providing access to useful content and/or
				functioning as a gateway to other web locations.
"PRIA" - the Property Records Industry Association.
"Receiving Party" - The County Recorder's office that receives
				the e-recording document for recording and the entity that receives the
				electronic document as recorded or rejected from the County Recorder.
"Reception" - the receiving of the document in the County
				Recorder's office.
"Recording Fee" - any fee imposed by statute or county
				ordinance, charged by the County Recorder for recording a document.
"Submitter" or "Submitting Party" - the entity that originates
				the e-recording document or delivers it to the Transmitting Party for
				transmission to the County Recorder.
"Tagged Image File Format" or "TIFF" - a non-proprietary,
				defined format for storing images.
"Transfer Declaration" or "Form PTAX-203" - the sales
				disclosure document required by Illinois statute to accompany the recording of
				a deed.
"Transfer Tax" - a tax imposed on the privilege of transferring
				title to real estate located in Illinois, on the privilege of transferring a
				beneficial interest in real property located in Illinois, and on the privilege
				of transferring a controlling interest in a real estate entity owning property
				in Illinois, pursuant to Section 31-10 of the Real Estate Transfer Tax
				Law.
"Transmitting Party" - the entity that transmits the document
				to the County Recorder. This can be the submitter, but is usually a service
				that specializes in transmitting electronic documents to a County
				Recorder.