reglab/statecodes huggingface dataset:
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 4 - Supplemental Housing Development Grants › 15 AAC 154.310 - Grants

Current through May 31, 2024
The Corporation will, in its discretion, make a grant under
				  15 AAC 154.300 upon proof from a
				  regional housing authority that it has:
(1) obtained a federal loan or grant from HUD
				for a project described in
				AS
				18.55.998(b); and
(2) an audit required by
				AS
				18.55.996(i) which
				indicates:
(A) that its accounting records
				are in conformity with generally accepted accounting principles;
(B) it is financially solvent; and
(C) no unresolved audit exception with the
				use of state money by the regional housing authority.
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 4 - Supplemental Housing Development Grants › 15 AAC 154.320 - Grant payments

Current through May 31, 2024
(a) The Corporation will pay 95% of the grant
				funds for each eligible category described in
				15 AAC 154.300 upon execution of
				the grant agreement and approval by the Corporation of the project work plan
				budget for that eligible category. The remaining five percent of the grant will
				be paid upon submittal to and approval by the Corporation of a certified final
				cost report and payment to the Corporation of all interest earned on grant
				money. The grant will not be closed until HUD's annual audit reflecting total
				project costs is approved by the Corporation. If there are any discrepancies
				between the certified final cost report and the official HUD audit, the housing
				authority shall remit to the Corporation any disallowed expenditures of grant
				money. The certified final cost report shall be signed by the housing
				authority's executive director or an authorized representative and is binding
				upon the housing authority as representing the true and complete expenditure of
				grant money for the project.
(b) In
				this section, "certified final cost report" means a certified report of all
				expenditures, costs, sources, and disposition of all project money; a statement
				of interest earned on grant money; and a certification that grant money was
				used in accordance with the grant agreement and that no money was used for
				administration or overhead costs of the regional housing authority.
Authority:
AS
					 18.55.998
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 5 - Homeless Assistance Grants › 15 AAC 154.400 - Homeless assistance program (HAP)

Current through May 31, 2024
(a) The Corporation
				may assist municipalities, regional housing authorities, non-profit
				corporations and partnerships or joint ventures of any of the foregoing to meet
				the housing and supportive service needs of homeless and near-homeless
				persons.
(b) Repealed
				10/20/2009.
(c) The Corporation may
				participate in the development of buildings or units that, by their use,
				address homelessness but that, by their operation, appear nonresidential in
				nature.
(d) The Corporation may
				provide financial assistance to prevent homelessness, including but not limited
				to prevention of foreclosures and evictions.
(e) The Corporation may provide financial
				assistance to support housing retention services or facilitate transition from
				dependency on low-cost housing.
(f)
				The Corporation may participate with appropriate sponsoring agencies or groups
				in demonstration housing projects that address homelessness.
(g) The Corporation may support planning,
				coordination and evaluation activities that improve the delivery of homeless
				services and programs.
Authority:
AS
					 18.56.088
AS
					 18.56.090
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 5 - Homeless Assistance Grants › 15 AAC 154.410 - Applications

Current through May 31, 2024
An application for a homeless assistance program grant must
				  include:
(1) documentation of need for
				the project proposed;
(2) a
				description of the applicant's experience in providing the proposed
				services;
(3) a narrative plan
				describing the services the applicant intends to provide, including time lines
				for completion of the grant;
(4) a
				proposed budget including a statement identifying all other funding sources by
				amount, source and anticipated commitment date;
(5) a resolution of the applicant's governing
				body authorizing the application, or if the applicant is a municipality, the
				signature of a municipal official with authority to apply for the grant;
				and
(6) a description and
				supporting evidence of coordination with local governments or other local
				service providers.
Authority:
AS
					 18.56.088
AS
					 18.56.090
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 5 - Homeless Assistance Grants › 15 AAC 154.420 - Evaluation criteria

Current through May 31, 2024
The Corporation will evaluate applications based on the
				  following criteria:
(1) the
				applicant's experience and qualifications;
(2) the extent to which the applicant's
				proposal meets a legitimate housing or service need;
(3) the extent to which the applicant's
				proposal coordinates the efforts of other social service and housing providers;
				and
(4) other criteria considered
				appropriate by the Corporation.
Authority:
AS
					 18.56.088
AS
					 18.56.090
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 5 - Homeless Assistance Grants › 15 AAC 154.430 - Evaluation and grant award

Current through May 31, 2024
Staff of the Corporation shall evaluate applications received
				  under 15 AAC 154.410 and make a
				  recommendation to the Executive Director. Whenever practicable, staff will
				  establish a review committee to rate the applications and make a recommendation
				  to the Executive Director/CEO. The Executive Director will make a final
				  determination on the application. Each year during the annual budget review,
				  the Executive Director/CEO shall submit to the Board of Directors a summary of
				  awards made during the prior fiscal year.
Authority:
AS
					 18.56.088(c)(6)
AS
					 18.56.090(b)
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 5 - Homeless Assistance Grants › 15 AAC 154.440 - Eligible expenditures

Current through May 31, 2024
(a) A grantee may expend funds granted under
				a capital grant only for the purchase, construction or rehabilitation of
				emergency shelter or transitional housing facilities or for the purchase of
				furnishings or appliances for such facilities.
(b) A grantee may expend funds under an
				operating grant for non-capital expenses reasonably necessary to operate an
				emergency shelter, a transitional housing facility, or a program that includes
				case management and social services related to homeless prevention and/or
				permanent housing placement.
(c)
				Repealed 10/20/2009.
Authority:
AS
					 18.56.088
AS
					 18.56.090
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 5 - Homeless Assistance Grants › 15 AAC 154.450 - Community emergency grants

Current through May 31, 2024
(a) The Corporation
				will, in its discretion, make grants to a municipality, or to a nonprofit
				corporation designated by the municipality, to meet the emergency housing needs
				of homeless and near-homeless persons in an area declared to be a federal or
				state disaster area. The Corporation may not make more than one community
				emergency grant in a community during a fiscal year.
(b) Community emergency grant funds may be
				used for both capital or operating expenses.
(c) An application for a community emergency
				grant must include:
(1) a description and
				supporting evidence of the emergency that has adversely affected housing
				conditions in the applicant's community;
(2) a description of the applicant's
				experience in providing housing services;
(3) a narrative plan describing the services
				the applicant intends to provide, including the date for completion of the
				grant;
(4) a proposed budget
				including a statement identifying all other funding sources by amount, source
				and anticipated commitment dates for each source;
(5) the signature of a municipal official
				with authority to apply for the grant or, if the applicant is a nonprofit
				corporation, a copy of the agreement between the municipality and nonprofit
				corporation designating it as the municipality's representative; and
(6) if the applicant has previously received
				a grant under this section, evidence that the emergency is materially different
				from the emergency for which the prior grant was made.
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 5 - Homeless Assistance Grants › 15 AAC 154.460 - Definitions

Current through May 31, 2024
For the purposes of
				  15 AAC 154.400 - 154.450 the
				  following terms have the following meanings:
(1) "administrative costs" means
(A) salaries, wages and related costs for
				grantee staff whose primary responsibilities involve program administration,
				developing systems for ensuring compliance with program requirements, preparing
				reports and other documents related to the Homeless Assistance Program,
				performance of financial management responsibilities related to the grant and
				coordinating the resolution of audit and/or monitor findings;
(B) administrative services performed under
				third party contracts or agreements such as accounting services and audit
				services; and
(C) public
				information activities, such as notices for predevelopment permit hearings or
				notices to announce availability and eligibility criteria for homeless
				services;
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.700 - Scope of 15 AAC 154.700 - 15 AAC 154.835

Current through May 31, 2024
Except as provided in
				  15 AAC 154.705,
				  15 AAC 154.700 -
				  15 AAC 154.835 apply to all
				  Corporation grants.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.705 - Limitation

Current through May 31, 2024
(a) If a state or federal regulation or law
				addresses a particular grant program and is inconsistent with a provision of
				15 AAC 154.700 -
				15 AAC 154.835, the state or
				federal law applies to that grant program in place of the inconsistent
				provision.
(b) If the Corporation
				receives funding for a grant program from a foundation or other private entity,
				the Corporation may agree to terms which require grantees receiving the funds
				from the foundation or other private entity to comply with requirements that
				are inconsistent with a provision of
				15 AAC 154.700 -
				15 AAC 154.835.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.710 - Grantee administrative policies

Current through May 31, 2024
(a) A grantee shall
				have written policies relating to employee salaries and overtime, employee
				leave, use of consultants and consultant fees, training, conflict of interest
				and such other matters as the grantee determines or as the Corporation directs.
				The grantee shall apply these policies consistently in the administration of
				the grant project without regard to the source of the money used for the
				purposes to which the policies relate. The Corporation may review the policies
				to assure compliance with applicable program requirements.
(b) A grantee which is a nonprofit
				corporation must establish and adhere to a written policy stating that an
				employee of the grantee may not be a member of the grantee's governing
				board.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.715 - Purchasing practices and procedures

Current through May 31, 2024
A grantee shall establish written uniform purchasing
				  practices and procedures for the procurement of goods and services. The
				  practices and procedures must be acceptable to the Corporation. Unless other
				  purchasing requirements are made applicable by
				  15 AAC 154.705, the practices and
				  procedures shall provide that:
(1) for
				purchases of non-expendable personal property with a value of $5,000 or more or
				for the award of a contract of $5,000 or more, the grantee will require three
				competitive price quotations from potential suppliers and complete a cost price
				analysis if practicable under the circumstances;
(2) awards shall be made to the bidder or
				offeror whose bid or offer is responsive to the solicitation and is most
				advantageous to the grantee, price, quality and other relevant factors
				considered;
(3) the grantee will
				retain written records of price quotations and cost price analysis in
				accordance with
				15 AAC 154.730 and will include in
				the written records:
(A)
				specifications;
(B) suppliers'
				names and addresses and a statement of the reason for soliciting less than
				three quotations if applicable;
(C)
				the prices quoted; and
(D) the
				basis for the award if other than price; and
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.720 - Financial management and accounting

Current through May 31, 2024
(a) The grantee
				shall establish and maintain a financial management and accounting system that
				conforms to generally accepted accounting principles and complies with any
				applicable federal requirements. The grantee shall establish written financial
				management and accounting policies and procedures. The grantee shall maintain
				the financial records and accounts in a manner which permits them to be
				audited. The records shall include information pertaining to grant awards and
				authorizations, obligations, unobligated balances, assets, liabilities, income
				and expenses. The grantee shall keep such other financial and accounting
				records as the Corporation may direct. The grantee shall deposit grant funds in
				a bank account maintained for the grantee's business purposes. Grant funds may
				not be commingled with the personal funds of any officer, director or employee
				of the grantee.
(b) If the grantee
				has made a grant to a subgrantee, the grantee shall maintain and require the
				subgrantee to maintain appropriate systems, procedures and documentation to
				assure compliance with respect to subgrantee audits. The grantee will take
				appropriate action to assure that any required subgrantee audits are
				completed.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.725 - Property management

Current through May 31, 2024
(a) If the grantee acquires an interest in
				real property with money received from the grant, the grantee must negotiate
				terms with the Corporation regarding ownership interests, property maintenance
				and property disposition.
(b)
				Before the grantee may use money received from a grant to purchase
				non-expendable personal property, the acquisition cost of the property must be
				included in the budget, or in an amendment to the budget, of the grant project
				approved by the Corporation. In this subsection, "acquisition cost" means:
(1) the cost of the non-expendable personal
				property and the cost of necessary accessories; and
(2) ancillary charges, such as duty, taxes,
				transportation, protective in-transit insurance, and installation fees if the
				inclusion of those charges is in accordance with the grantee's regular
				accounting practices.
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.730 - Records management

Current through May 31, 2024
(a) All program records relating to the grant
				project are the sole property of the Corporation. A grantee shall permit any
				representative of the Corporation to examine and make copies of all program
				records related to the grant at any time during regular business hours upon 24
				hours notice. Upon the Corporation's written request, a grantee shall
				immediately deliver the original version of all program records to the
				Corporation. The delivery of program records to the Corporation shall be at the
				grantee's expense and the grantee may not condition in any manner whatsoever
				the delivery of program records. Any records that grantee has retained on
				microfilm or otherwise condensed must be reproduced promptly, at no cost, upon
				the Corporation's written request.
(b) The grantee shall permit any
				representative of the Corporation to examine and make copies of all
				administrative records related to the grant at any time during regular business
				hours upon 24-hours notice. A grantee's financial, accounting and banking
				records are related to the grant if they document in any way the receipt,
				deposit, expenditure or accounting of any grant funds. A grantee's employee
				personnel records are related to the grant if the employee at issue was paid in
				whole or in part with grant funds during the term of the grant agreement. A
				grantee may not condition in any manner whatsoever the Corporation's right to
				examine and copy administrative records related to the grant.
(c) The grantee and a subcontractor of a
				grantee under
				15 AAC 154.745 shall retain grant
				and subcontract records, including records of the receipt and disposition of
				grant income, for a period of three years, subject to the following:
(1) the grantee or the subcontractor shall
				retain the records as long as an audit is in progress or as long as audit
				findings, litigation, or claims involving the records are pending;
(2) the grantee or the subcontractor shall
				retain the records for non-expendable personal property of the grant project
				for three years after the final disposition of or appropriate reimbursement for
				that property to the Corporation; and
(3) the retention period for each year's
				records begins at the date of submission to the Corporation of the grantee's or
				subcontractor's annual or final financial status report or its
				equivalent;
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.735 - Report requirements

Current through May 31, 2024
A grantee shall submit to the Corporation, on forms specified
				  by the Corporation, grant project performance reports and financial reports.
				  The grantee shall submit the reports in accordance with the grant agreement or
				  in accordance with written instructions delivered to the grantee by the
				  Corporation. If the grantee fails to submit complete and timely reports, the
				  Corporation may withhold payment under
				  15 AAC 154.780.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.740 - Audit requirements

Current through May 31, 2024
(a) The grantee shall comply with the audit
				requirements established by
				2 AAC 45.010, and by any applicable federal
				requirements. The grantee shall provide the Corporation with a copy of any
				audit report conducted of the grantee's expenditure of grant funds within 30
				days of its receipt by the grantee. The Corporation may establish additional
				audit requirements.
(b) A
				subcontractor under
				15 AAC 154.745 must provide the
				grantee or its representative with reasonable access to the books, documents,
				papers, and records of the subcontractor if the grantee determines that access
				to this information is necessary for the purposes of an audit.
(c) A grantee subject to a cost allocation
				plan under
				15 AAC 154.776 shall also provide
				the Corporation with a copy of any audit report conducted of the grantee's
				expenditure of grant funds from other sources.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.745 - Assignability and subcontracting

Current through May 31, 2024
(a) The grantee may
				not assign or delegate the grant agreement or any part of it, or any right to
				monies paid under the grant agreement, without the written approval of the
				Corporation. Grant monies may not be used to directly or indirectly employ,
				award contracts to, or otherwise engage the services of any contractor
				federally debarred, suspended or placed on ineligibility status.
(b) The grantee may enter into a subcontract
				for the performance of an activity required by the grant only if:
(1) the grantee remains administratively and
				financially responsible for the activity and is responsible for the performance
				of the subcontractor;
(2) the
				subcontractor agrees that the Corporation's approval of the subcontract shall
				not create any contractual relationship between the subcontractor and the
				Corporation;
(3) the subcontractor
				is authorized to do business in the state and has obtained any necessary
				bonding required by the Corporation or applicable federal
				regulations;
(4) the subcontractor
				agrees to perform in accordance with all applicable grant provisions and agrees
				to permit the grantee reasonable access to its records for the purposes of
				15 AAC 154.740;
(5) the subcontract includes a provision
				under which the subcontractor indemnifies the Corporation against all damages
				or claims for damages arising out of the subcontractor's activities under its
				contract with the grantee; and
(6)
				the grantee obtains Corporation approval before entering into the
				subcontract.
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.750 - Compliance with applicable laws

Current through May 31, 2024
(a) The grantee
				shall perform the grant project in accordance with all applicable laws and
				regulations. The grantee must obtain any federal, state or municipal permit
				required for the performance of the grant project. The grantee must have a
				current Alaska business license if it is required by
				AS
				43.70.020.
(b) The grantee shall comply with all
				federal, state or municipal laws providing for public notice of grant project
				activities and shall maintain a record of such compliance.
(c) The grantee shall comply fully with  42
				U.S.C. 2000  d and 29 U.S.C.
				794, and any Corporation policy or procedure
				for the implementation of those laws.
(d) The grantee shall comply with any
				procedures required by the Corporation for processing complaints alleging
				discrimination on the basis of sex, race, color, national origin, or physical
				disability.
With Register 179, October 2006 and under the authority of
					 AS
					 44.62.125, the regulation attorney changed
					 obsolete terminology concerning persons with disabilities in conformity with
					 ch. 25, SLA 2006.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.755 - Equal opportunity

Current through May 31, 2024
(a) The benefits of the grant project shall
				be made available to all qualified persons without regard to race, religion,
				color, national origin, age, physical disability, sex, marital status, changes
				in marital status, pregnancy or parenthood.
(b) The grantee may not discriminate against
				any employee or applicant for employment because of race, religion, color,
				national origin, age, physical disability, sex, marital status, changes in
				marital status, pregnancy or parenthood. The grantee shall post in conspicuous
				places, accessible to employees and applicants for employment, at the location
				of the grantee's grant project, notices setting out the provisions of
				AS
				18.80.220.
(c) The grantee shall state, in solicitations
				or advertisements for employees to work on a grant project, that the grantee is
				an equal opportunity employer and that all qualified applicants will be
				considered for employment without regard to race, religion, color, national
				origin, age, physical disability, sex, or marital status.
(d) The grantee shall send to each labor
				union or representative of workers with which the grantee has a collective
				bargaining agreement or other contract or understanding, a notice advising the
				labor union or workers' representative of the grantee's commitments to equal
				employment opportunity and shall post copies of the notice in conspicuous
				places accessible to employees and applicants for employment, at the location
				of the grantee's grant project.
(e)
				The grantee shall include the requirements of this section in the grantee's
				contracts and shall require compliance with these provisions in contracts
				entered into by its subcontractors.
(f) The grantee shall promptly comply with
				the directives of any state agency having jurisdiction over compliance with
				federal or state laws and regulations relating to the prevention of
				discriminatory employment practices.
With Register 179, October 2006 and under the authority of
					 AS
					 44.62.125, the regulations attorney changed
					 obsolete terminology concerning persons with disabilities in conformity with
					 ch. 25, SLA 2006.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.760 - Confidentiality

Current through May 31, 2024
In a grant program for which a federal or state law or
				  regulation requires confidentiality, the grantee will establish procedures for
				  preserving that confidentiality before the Corporation awards the grant. The
				  Corporation will include the procedures as part of the terms of the
				  grant.
As of Register 218 (July 2016), the regulations attorney
					 made a technical revision under
					 AS
					 44.62.125(b)(6), to
					 15 AAC 154.760.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.765 - Program revisions

Current through May 31, 2024
(a) Before changing the scope of work of a
				grant project from the terms of the grant award, a grantee must submit the
				proposed changes in writing to the Corporation for approval. The Corporation
				will notify the grantee of its decisions within 30 days after receipt of the
				proposed changes.
(b) To change the
				beginning or ending date of a grant period, a grantee must submit to the
				Corporation for approval a written request for the change. A request to change
				the ending date of a grant must be submitted at least 30 days before the ending
				date of the grant. A request to change the ending date of a grant submitted
				within 30 days before the ending date of the grant will be considered only upon
				a showing by the grantee of good cause for the delay in submitting the request.
				Within 10 working days after receipt of the request, the Corporation will
				review the request and notify the grantee of its decision. The grantee may not
				use grant money to pay an expense incurred before the beginning date or after
				the ending date of the grant period unless payment of the expense is authorized
				under the terms of the grant and is authorized in writing by the
				Corporation.
(c) If the project
				director of a grant project relinquishes or expects to relinquish active
				direction of the grant project, the grantee shall immediately notify the
				Corporation in writing. The Corporation may require the grantee to obtain the
				Corporation's approval of the project director's replacement. If the project
				director anticipates a temporary absence exceeding three months, the grantee
				shall notify the Corporation of the anticipated absence at least 30 days before
				the director's departure. The Corporation may require the grantee to obtain the
				Corporation's approval of the absence. If the approval of the grant was based,
				in whole or in part, on the qualifications of the individual program director,
				the Corporation may terminate the grant if the Corporation disapproves a
				replacement or an absence under this subsection.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.770 - Budget revisions

Current through May 31, 2024
(a) Subject to (b) of this section, a grantee
				may reallocate money between budget categories within the total budget of the
				grant project to meet unanticipated expenditures necessary to the successful
				continuation or completion of the grant project, if the expenditures are
				authorized under the terms of the grant. Budget revisions may not be used to
				increase any budget category for project administrative expenses without the
				approval of the Corporation.
(b)
				The grantee must:
(1) receive approval from
				the Corporation before reallocating an amount under (a) of this section if the
				reallocation will result the total amount under (a) of this section exceeding
				10 percent of the amount of the grant or $10,000, whichever is less, or such
				other amount as may be set out in the grant agreement, during the term of the
				grant agreement; and
(2) notify the
				Corporation within 30 days after reallocating an amount not subject to (1) of
				this subsection.
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.775 - Costs

Current through May 31, 2024
(a) A grantee shall not earn a profit on a
				Corporation grant. A grantee may use money received from a grant only to pay a
				cost described in this section. A grantee may make a payment under this section
				only:
(1) in accordance with the limitations
				established in this section;
(2) if
				the Corporation determines that payment of the cost is necessary for the
				accomplishment of the objectives of the grant project; and
(3) if the cost is reflected in the budget of
				the grant project.
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.776 - Cost allocation plan

Current through May 31, 2024
(a) A grantee that is the recipient of other
				grants or has income from other sources must submit to the Corporation a cost
				allocation plan which fairly allocates shared costs between the grant project
				and non-grant activities.
(b) The
				cost allocation plan shall provide for the allocation of all general
				administrative and overhead expenses between the grant project and non-grant
				activities. However, the allocation may not result in payments to the grantee
				from all funding sources which exceed the amount owed for such expenses. Costs
				which can be directly attributed to non-grant activities shall not be charges
				against the grant.
(c) If an
				employee of a grantee performs duties under the grant project and duties which
				are not under the grant project, the grantee shall determine the amount of a
				payment under
				15 AAC 154.775(f) (3) on the basis of the amount of time spent
				by the employee in performing the duties under the grant project. If the
				employee concurrently performs the same duty for the grant project and for
				activities which are not part of the grant project or for a grant project
				funded by two or more funding sources, the grantee must allocate payments to
				the employee under
				15 AAC 154.775(f) (3) according to a cost allocation plan
				approved by the Corporation. However, the allocation may not result in payments
				to the grantee from all funding sources which exceed the amount owed to the
				employee. A grantee not allocating an employee's time under a cost allocation
				plan, must keep accurate records reflecting the actual amount of time the
				employee spends on the grant project and non-grant activities.
(d) The Corporation will, in its discretion,
				monitor the non-grant activities of a grantee under
				15 AAC 154.805 for purposes of
				determining whether a proposed cost allocation plan or costs submitted to the
				Corporation fairly allocate shared expenses or employee costs between the grant
				project and non-grant activities.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.780 - Payment

Current through May 31, 2024
(a) Subject to
				15 AAC 154.735, the Corporation
				will, in its discretion, make payments to a grantee under a grant by monthly or
				quarterly advances or reimbursements. To receive a payment under this section,
				the grantee must submit to the Corporation a payment request made on a form
				provided by the Corporation.
(b) A
				grantee shall reimburse the Corporation for a payment made to the grantee to
				the extent that the grantee does not expend or encumber the payment before the
				end of the grant period. A grantee shall notify the Corporation in writing no
				later than 30 days after the end of the grant period of an outstanding
				encumbrance of a payment made under (a) of this section.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.785 - Recovery of funds by AHFC

Current through May 31, 2024
The grantee shall repay to the Corporation any costs
				  determined not to be allowable as a result of any findings or questioned costs
				  identified in the audits required by
				  15 AAC 154.740 or as a result of
				  any grant monitoring activities of the Corporation under
				  15 AAC 154.805. Repayment by the
				  grantee of grant funds under this recovery provision shall occur within 30 days
				  of demand.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.790 - Reductions in funding

Current through May 31, 2024
If funding from any state, federal, or other source which
				  funds the grant is withdrawn, reduced, or limited in any way during the term of
				  the grant agreement, the Corporation may immediately terminate the grant
				  agreement or reduce the funding level of the grant to a level consistent with
				  any new funding limitations.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.795 - Grant income

Current through May 31, 2024
(a) A grantee shall report grant income to
				the Corporation on a form designated by the Corporation.
(b) Subject to (c) - (f) of this section, a
				grantee shall use grant income, including the grantee's share of proceeds from
				the sale of assets of the grant project, to further the objectives of the grant
				project, including, but not limited to, uses which will:
(1) increase the number of persons served by
				the grant project;
(2) increase the
				services provided by the grant project;
(3) improve the quality of the services
				provided by the grant project;
(4)
				establish a reserve fund for use in off-setting underestimates of financing
				needs for the grant project;
(5)
				improve the capabilities of the grant project to generate reimbursement for
				services from a source other than the Corporation or the clients of the grant
				project;
(6) satisfy requirements
				under the grant program for matching contributions from the grantee.
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.800 - Prohibited activities

Current through May 31, 2024
(a) No board member, officer, or employee of
				the grantee shall have any personal or financial interest in any contract or
				subcontract for work to be performed in connection with the activities assisted
				under the grant agreement.
(b) No
				member of the grantee shall have any personal or financial interest in any
				contract or subcontract for work to be performed in connection with the
				activities assisted under the grant agreement which provides such person with
				an excess benefit. For purposes of this section, "excess benefit" means any
				economic benefit provided to the named persons in consideration of work
				performed or to be performed by such person under any grant, contract or
				subcontract funded in whole or in part by the grant which exceeds the
				reasonable fair market value of work performed, as determined by a competitive
				process or by a qualified independent third party.
(c) No member of the governing body of the
				jurisdiction in which the project is undertaken or located and no other
				official of such locality or localities who exercises any functions or
				responsibilities with respect to the project during his or her tenure shall
				have any personal or financial interest in any contract or subcontract for work
				to be performed in connection with the activities assisted under the grant
				agreement.
(d) No grant funds shall
				be used for any partisan political activity or to further the election or
				defeat of any candidate for public office or to influence the approval or
				defeat of any ballot issue or to lobby any state agency or member or employee
				of the legislature.
(e) No grant
				funds may be used by or on behalf of the grantee to influence or attempt to
				influence an officer or employee of any federal agency, a member of Congress,
				or an employee of a member of Congress or in connection with the awarding of
				any federal contract, the making of any federal grant, the making of any
				federal loan, the entering into of any cooperative agreement, and the
				extension, continuation, renewal amendment or modification of any federal
				contract, grant, loan or cooperative agreement.
(f) No grant funds may be used for payment of
				any bonus or commission for the purpose of obtaining approval or concurrence
				under the grant agreement provided, however, that reasonable fees of a bona
				fide technical consultant, managerial, or other such services, other than
				actual solicitation, are not hereby prohibited if otherwise eligible as grant
				project costs.
(g) The grantee
				shall include in all subcontracts a provision prohibiting the expenditure of
				grant funds for purposes prohibited by (a) - (f) of this section and shall
				require certification by such subcontractors of compliance with those
				provisions.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.805 - Monitoring and evaluation

Current through May 31, 2024
(a) The Corporation
				may monitor and evaluate the programmatic or financial performance and progress
				of the grant project whenever it is determined to be in the best interest of
				the Corporation.
(b) The
				Corporation may enter into a contract to provide for monitoring and evaluation
				of grantees under (a) of this section.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.810 - Grant close out

Current through May 31, 2024
Within 90 calendar days after the completion of development
				  activities, all financial, performance, and other reports as required by the
				  terms and conditions of the grant agreement shall be submitted by the grantee.
				  The Corporation may approve extensions, for good cause, when requested by the
				  recipient. The Corporation will close out a grant if it determines that the
				  following conditions have been met:
(1) the grantee has submitted all required
				performance reports, however, a grantee's failure to submit a report will not
				preclude the Corporation from closing out a grant if it is determined to be in
				the Corporation's best interest;
(2) the grantee has submitted a final
				expenditure report and certified that all outstanding grant costs have been
				paid;
(3) the grantee has certified
				that all subcontracts have been completed;
(4) excess grant funds or grant income has
				been returned to the Corporation; and
(5) the Corporation has determined that it
				has no further interest in keeping the grant open.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.815 - Suspension

Current through May 31, 2024
If a grantee fails to comply with the terms of a grant or of
				  15 AAC 154.700 -
				  15 AAC 154.835, the Corporation
				  may, after providing the grantee with written notice of the failure to comply,
				  suspend the grant. A grantee may not use grant money to pay an obligation
				  incurred during the period of the suspension; however, the grantee may pay an
				  obligation incurred before the period of suspension, if the grantee obtains the
				  approval of the Corporation and if payment of the obligation would otherwise be
				  allowed under this chapter or under the terms of the grant. A suspension under
				  this subsection remains in effect until the grantee takes corrective action and
				  provides proof of the corrective action satisfactory to the Corporation, until
				  the grantee successfully appeals the suspension, or until the Corporation or
				  grantee terminates the grant.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.820 - Termination

Current through May 31, 2024
(a) The Corporation may terminate a grant, in
				whole or in part, at any time before the end of the grant period with the
				consent of the grantee.
(b) The
				Corporation may terminate a grant, in whole or in part, at any time before the
				end of the grant period upon 30 days written notice to the grantee.
(c) The Corporation may terminate a grant, in
				whole or in part, before the end of the grant period if the grantee fails to
				comply with a term of the grant or of
				15 AAC 154.700 -
				15 AAC 154.835. The Corporation
				shall promptly notify the grantee in writing of the termination, the reasons
				for the termination, the effective date and the portion of the grant to be
				terminated if the termination is partial.
(d) A grantee may terminate a grant at any
				time before the end of the grant period upon 30 days written notice to the
				Corporation.
(e) If a grant is
				terminated, payments to the grantee or recovery of money by the Corporation
				will be made in accordance with the rights and liabilities of the grantee and
				the Corporation. Upon receipt of a notice of termination under (a) - (c) of
				this section, the grantee may not incur new obligations to be paid with money
				from a terminated grant or the terminated portion of a grant. After receiving
				notice of the termination, the grantee shall make a reasonable effort to cancel
				as many of the grantee's outstanding obligations which, but for the
				termination, would be payable, in whole or in part, with money from the grant
				as possible.
Authority:
AS
					 18.55.100
AS
					 18.56.088
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.822 - Debarment

Current through May 31, 2024
(a) The Corporation will, in its discretion,
				initiate a proposed debarment of a grantee, prospective grantee or other person
				associated with a grant by providing written notice sent by certified mail,
				return receipt requested, to the last known address of the grantee, prospective
				grantee or other person. The notice must inform the respondent of the reasons
				for the proposed debarment.
(b)
				Debarment may be imposed for:
(1) Conviction
				of or a civil judgment for:
(A) Commission of
				fraud or a criminal offense in connection with obtaining, attempting to obtain,
				or performing a public or private agreement or transaction;
(B) Commission of embezzlement, theft,
				forgery, bribery, falsification or destruction of records, making false
				statements, receiving stolen property, making false claims, or obstruction of
				justice;
(C) Commission of any
				other offense indicating a lack of business integrity or business honesty that
				seriously and directly affects the present responsibility of a
				person.
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.825 - Appeal procedures

Current through May 31, 2024
(a) A grantee may appeal the following
				decisions under this section:
(1) a decision
				to withhold a payment under
				15 AAC 154.735;
(2) a decision of the Corporation to require
				a refund of grant money under
				15 AAC 154.785;
(3) a decision to suspend a grant under
				15 AAC 154.815;
(4) a decision to terminate a grant under
				15 AAC 154.820(c);
(5) a decision to withhold all or part of a
				payment on the grounds that a submitted expense is not an allowable cost under
				15 AAC 154.775 or
				15 AAC 154.776; and
(6) a decision to debar a respondent under
				15 AAC 154.822.
Alaska Administrative Code › Title 15 - Revenue › Chapter 154 - Grant Programs › Article 7 - Grant Management › 15 AAC 154.830 - Sovereign immunity

Current through May 31, 2024
If the grantee is an entity which possesses sovereign
				  immunity, the grantee must agree as a condition of receiving a Corporation
				  grant that the grantee irrevocably waives its sovereign immunity with respect
				  to Corporation enforcement of the grant agreement. The waiver of sovereign
				  immunity must be effected by a resolution of the entity's governing
				  body.
Authority:
AS
					 18.55.100
AS
					 18.56.088