California Code of Regulations › Title 16 - Professional and Vocational Regulations › Division 25 - Board of Vocational Nurse and Psychiatric Technician Examiners of the State of California › Chapter 1 - Vocational Nurses › Article 11 - Sponsored Health Care Events - Requirements for Exemption › Section 2557.1 - Sponsoring Entity Registration and Recordkeeping Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Registration. A
				  sponsoring entity that wishes to provide, or arrange for the provision of,
				  health care services at a sponsored event under Section
				  901 of the Code shall register
				  with the Board not later than ninety (90) calendar days prior to the date on
				  which the sponsored event is scheduled to begin. A sponsored entity shall
				  register with the Board by submitting to the Board a completed Sponsoring
				  Entity Application for Registration For Free Health Care Event, Form 901-A
				  (3/23/12), which is hereby incorporated by reference.
(b) Determination of Completeness of Form.
				  The Board may, by resolution, delegate to its Executive Officer or the
				  Department of Consumer Affairs the authority to receive and process Form 901-A
				  (3/23/12) on behalf of the Board. The Board or its delegatee shall inform the
				  sponsoring entity within fifteen (15) calendar days of receipt of Form 901-A
				  (3/23/12), in writing, that the form is either complete and the sponsoring
				  entity is registered or that the form is deficient and what specific
				  information or documentation is required to complete the form and be
				  registered. The Board or its delegatee shall reject the registration if all of
				  the identified deficiencies have not been corrected at least thirty (30) days
				  prior to the commencement of the sponsored event.
(c) Recordkeeping Requirements. Regardless of
				  where it is located, a sponsoring entity shall maintain, at a physical location
				  in California, a copy of all records required by Section
				  901 of the Code as well as a copy
				  of the authorization for participation issued by the Board to an out-of-state
				  practitioner. The sponsoring entity shall maintain these records for a period
				  of at least five (5) years after the date on which a sponsored event ended. The
				  records may be maintained in either paper or electronic form. In addition, the
				  sponsoring entity shall keep a copy of all records required by Section
				  901(g) of the
				  Code at the physical location of the sponsored event until that event has
				  ended. These records shall be available for inspection and copying during the
				  operating hours of the sponsored event upon request of any representative of
				  the Board.
(d) Requirement for
				  Prior Board Approval of Out-of-State Practitioner. A sponsoring entity shall
				  not permit an out-of-state practitioner to participate in a sponsored event
				  unless and until the sponsored entity has received written approval of such
				  practitioner from the Board.
(e)
				  Report. Within fifteen (15) calendar days after a sponsored event has
				  concluded, the sponsoring entity shall file a report with the Board summarizing
				  the details of the sponsored event. This report may be in a form of the
				  sponsoring entity's choosing, but shall include, at a minimum, the following
				  information:
(1) The date(s) of the sponsored
				  event;
(2) The location(s) of the
				  sponsored event;
(3) The type(s)
				  and general description of all health care services provided at the sponsored
				  event; and
(4) A list of each
				  out-of-state practitioner granted authorization pursuant to this Article who
				  participated in the sponsored event, along with the license number of that
				  practitioner.