reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart A - USE OF THE ILLINOIS STATE LIBRARY › Section 3010.50 - Use by the General Public

Current through Register Vol. 48, No. 28, July 12, 2024
The general public is welcome to use the collections of the
				  Illinois State Library on the premises during the State Library's regular hours
				  of service, pursuant to the provisions of this Part. Library users must observe
				  the general policies and guidelines for Use of the Public Service Areas of the
				  Illinois State Library. (See Exhibit B.)
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart A - USE OF THE ILLINOIS STATE LIBRARY › Section 3010.60 - Copies and Printouts

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				State Library shall provide copies and printouts in answer to reference
				requests and interlibrary loan within the guidelines of the U.S. Copyright Law
				( 17 USC 1 et seq.). The format and number of copies provided will depend upon
				the size and condition of the item to be copied. The format and number of
				copies also depend on staff availability and scheduling. Copies, including
				scanning, will be made only from materials in the library's
				collection.
b) State employees who
				are not engaged in work-related inquiries and the general public shall be
				charged for copies and printouts at the following rates:
Black and white photocopies
and printouts
$.25 per square foot or fraction thereof. No charge
							 for Illinois libraries up to $10.
Color photocopies and printouts
$1.00 per square foot or fraction thereof. No charge
							 for Illinois libraries up to $10.
Scanning to library-provided storage disc or other
							 electronic storage device, aerial photos and other digital images
$1.00 per square foot or fraction thereof based on
							 the size of the original area to be scanned. There will be a one-time $10 set
							 up fee per order if there is no pre-existing digital image of any of the items
							 included in the order. No charge for Illinois libraries up to $20 for the total
							 order.
Digital copy of digital aerial photo or other digital
							 image
$4 per image. No charge for Illinois libraries up to
							 $12.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart B - COLLECTION ACCESS SECTION (CIRCULATION) › Section 3010.110 - Circulation of Materials

Current through Register Vol. 48, No. 28, July 12, 2024
a) Direct
				borrowers
1) Regular borrower's card.
				Officials and employees of State government may borrow directly from the State
				Library's circulating system by means of a regular borrower's card. Eligible
				patrons must present their State identification badge/card in order to register
				for a regular borrower's card. When no identification is provided, State
				Library staff will verify the patron's State employment. The library card
				application is included as Exhibit D.
2) Courtesy (general public or retired
				officials and employees of State government) borrower's card. Members of the
				general public or retired officials and employees of State government are
				eligible to borrow materials directly from the State Library's circulating
				collection. Patrons must present a valid Illinois public library card; valid
				current Illinois, non-resident library card; or proof of State of Illinois
				retirement status. Patrons must then complete the form (see Exhibit C) provided
				by State Library staff.
3) Special
				borrower's card. Any individual needing to borrow materials directly from the
				State Library's circulating collections for work related purposes may apply for
				a special borrower's card. The Library Operations manager or designee will base
				her/his decision to grant a card on whether the collection can reasonably meet
				the research needs of the applicant.
4) Consortial agreements. The State Librarian
				or his/her designee may enter into mutually beneficial consortial agreements
				with other libraries for the purpose of resource sharing. Patrons of a
				consortial library are eligible to borrow materials directly from the State
				Library's circulating collection. Borrowers must present a currently valid
				institutional identification card bearing their name and identification
				number.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart B - COLLECTION ACCESS SECTION (CIRCULATION) › Section 3010.120 - Materials for Loan

Current through Register Vol. 48, No. 28, July 12, 2024
All State Library materials are available for loan except
				  those designated for in-library use only (such as archival copies of Illinois
				  documents). A patron may borrow whatever number of books or materials are
				  needed to answer his/her request.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart B - COLLECTION ACCESS SECTION (CIRCULATION) › Section 3010.130 - Loan Periods

Current through Register Vol. 48, No. 28, July 12, 2024
Circulating materials are loaned for a period ranging from
				  overnight to four weeks.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart B - COLLECTION ACCESS SECTION (CIRCULATION) › Section 3010.140 - Holds and Renewals

Current through Register Vol. 48, No. 28, July 12, 2024
Materials borrowed for four weeks may subsequently be renewed
				  for a period of four weeks if the materials requested are not requested by
				  another patron.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart B - COLLECTION ACCESS SECTION (CIRCULATION) › Section 3010.150 - Return of Materials

Current through Register Vol. 48, No. 28, July 12, 2024
a) All
				borrowers are responsible for the return of materials borrowed from the State
				Library.
b) Direct borrowers may
				return materials:
1) to the circulation desk
				of the State Library during the State Library's regular hours,
2) to the outdoor bookdrop,
3) by the State government messenger service,
				or
4) by mail, paying the return
				postage and insuring the materials for their approximate value.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart B - COLLECTION ACCESS SECTION (CIRCULATION) › Section 3010.160 - Replacement of Lost and/or Damaged Materials

Current through Register Vol. 48, No. 28, July 12, 2024
a) Direct and indirect borrowers who fail to
				return an item or damage an item beyond the point of usability will be billed
				for the current replacement cost of each item. The "replacement cost" is
				determined by the State Librarian or his/her designee and is equal to the cost
				to replace the item exactly in all physical aspects such as (but not limited
				to) edition, condition, preservation processes, binding type, paper quality,
				format and author inscription.
b)
				The borrower will be billed a processing fee in addition to the replacement
				cost. The processing fee shall be determined by the State Librarian or his/her
				designee in accord with current statewide or national averages for library
				materials processing.
c) Borrowers
				who are billed for a lost or damaged item may replace the item with a replica
				that is exact in every way within 30 days after the invoice date. The
				replacement must be exact in all qualities such as, but not limited to,
				edition, condition, preservation processes, binding type, paper quality,
				format, and author inscription. Replacements must be approved by the State
				Librarian or his/her designee. Extensions to the 30-day period for replacement
				may be granted by the State Librarian or his/her designee. Replacements that
				are not exact will be accepted pending approval by the State Librarian or
				his/her designee. Replacements will be submitted by the borrower directly to
				the State Librarian or his/her designee.
d) Direct borrowers who fail to pay for items
				they have lost or damaged shall have State Library privileges suspended until
				payment is made or replacement is received.
e) Payment for materials lost or damaged as a
				result of interlibrary loans through ILLINET is governed by the ILLINET
				Interlibrary Loan Code (see 23 Ill. Adm. Code 3030.Exhibit A).
f) Payment for materials lost or damaged as a
				result of interlibrary loan to non-ILLINET libraries is governed by "The
				Interlibrary Loan Code of the United States. Revised 2016" published by the
				American Library Association, 50 E. Huron, Chicago IL 60611. No later
				amendments to this document are incorporated in this Section.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart B - COLLECTION ACCESS SECTION (CIRCULATION) › Section 3010.170 - Theft of Materials

Current through Register Vol. 48, No. 28, July 12, 2024
Theft of materials from the State Library's collections
				  incurs liability under the provisions of Article 16B of the Criminal Code of
				  1961, "Protection of Library Materials" [720 ILCS 5 /Art.
				  16B]
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart C - REFERENCE SERVICES SECTION › Section 3010.210 - Reference Service

Current through Register Vol. 48, No. 28, July 12, 2024
a) Bibliographic
				instruction is available to any patron.
b) Ready-Reference Service is provided to all
				patrons.
c) Research Service is
				provided to officials and employees of State government for work-related
				assignments.
d) Officials and
				employees of State government conducting non-work related inquiries and members
				of the general public who are in need of in-depth reference services will be
				referred to their local public, academic, or institutional libraries.
				Individuals engaged in these inquiries may avail themselves of the resources of
				the State Library for independent study and may request bibliographic
				instruction as may be necessary to utilize the State Library's resources and
				collections. State Library staff will provide guidance and suggestions on
				specific resources and libraries that may be of use to the patron.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart D - RESOURCE SHARING SECTION (INTERLIBRARY LOAN) › Section 3010.310 - Interlibrary Loan

Current through Register Vol. 48, No. 28, July 12, 2024
a) Borrowing
1) Patrons holding a regular borrower's card
				are eligible for interlibrary loan service for work-related
				materials.
2) Patrons are
				responsible for adhering to all conditions placed on the interlibrary loan by
				the lending library.
3) Patrons are
				responsible for the safe return of interlibrary loan material to the State
				Library and are liable for fees associated with lost or damaged materials as
				determined by the lending library. Patrons who fail to pay for items they have
				lost or damaged shall have all State Library privileges suspended until payment
				is made.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart D - RESOURCE SHARING SECTION (INTERLIBRARY LOAN) › Section 3010.320 - Resource Sharing Agreements

Current through Register Vol. 48, No. 28, July 12, 2024
The State Library may enter into cooperative interlibrary
				  loan arrangements at the discretion of the State Librarian or his/her
				  designee.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3010 - ILLINOIS STATE LIBRARY, LIBRARY OPERATIONS DIVISION › Subpart D - RESOURCE SHARING SECTION (INTERLIBRARY LOAN) › Exhibit C - Illinois State Library Card Application Form: Courtesy Card

Current through Register Vol. 48, No. 28, July 12, 2024
Click here to view
				  image
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart A - DEPOSIT OF PUBLICATIONS › Section 3020.110 - State Agency Publications

Current through Register Vol. 48, No. 28, July 12, 2024
a) Within
				one week after an agency receives copies of publications it intends to issue,
				the agency shall send 2 copies of all publications, priced and non-priced, to
				the Government Documents Section, Illinois State Library. The agency shall send
				26 copies of publications on the core list. The issuing agency shall include
				information containing the address of the agency and, if applicable, the price
				of each item so that it may appear on the list of State of Illinois
				publications issued by the State Library.
1)
				In addition to the copies submitted to the Illinois State Library, the agency
				shall submit to the Illinois State Library an electronic copy of the
				publication via the Illinois State Library's metadata generator using a secure
				transfer protocol.
2) Submissions
				in the metadata generator will be deposited in the electronic
				depository.
3) Electronic deposit
				is required for copyrighted and priced publications. Internet availability of
				copyrighted and priced publications will be determined by the depositing State
				agency.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart A - DEPOSIT OF PUBLICATIONS › Section 3020.120 - State University Publications and Presses

Current through Register Vol. 48, No. 28, July 12, 2024
a) Within one week after a State university
				receives publications it intends to issue, the university shall deposit two
				copies of all priced and non-priced university publications, and two copies of
				all publications published by the university presses, with the Government
				Documents Section. The address of the issuing State university and the price of
				the publications shall accompany the materials.
1) In addition to two copies of university
				publications or two copies of university press publications submitted to the
				Illinois State Library, the State university shall submit to the Illinois State
				Library an electronic copy of the publication via the Illinois State Library's
				metadata generator using a secure transfer protocol.
2) Submissions in the metadata generator will
				be deposited in the electronic depository.
3) Electronic deposit is required for
				copyrighted and priced publications. Internet availability of the publication
				will be determined by the depositing State university.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart A - DEPOSIT OF PUBLICATIONS › Section 3020.130 - Delivery Cost and Responsibility

Current through Register Vol. 48, No. 28, July 12, 2024
The issuing State agency shall be responsible for any costs
				  and for the delivery of all published materials to the Government Documents
				  Section.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart A - DEPOSIT OF PUBLICATIONS › Section 3020.150 - Administrator of State Agency

Current through Register Vol. 48, No. 28, July 12, 2024
By July 15 of each year, each State agency shall inform the
				  Government Documents Section in writing of the person, persons, or positions
				  responsible for distribution of publications of that agency. The Government
				  Documents Section shall be notified within two weeks after any
				  changes.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart A - DEPOSIT OF PUBLICATIONS › Section 3020.160 - Lists of Published Materials

Current through Register Vol. 48, No. 28, July 12, 2024
The Government Documents Section and the Library Automation
				  and Technology Division shall prepare and publish a monthly listing of all
				  published materials received.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart B - DEPOSITORY LIBRARIES › Section 3020.200 - Designation of Depositories

Current through Register Vol. 48, No. 28, July 12, 2024
a) All
				libraries serving as depositories as of March 1, 2012 shall continue in that
				status, unless that status is terminated according to the provisions of Section
				3020.240.
b) Designation of depositories shall be based
				on the institution's ability to provide access to the material to the public,
				the institution's interest in the publications of the State of Illinois, and
				the institution's geographic location.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart B - DEPOSITORY LIBRARIES › Section 3020.210 - Retention and Disposal of Publications

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Illinois State Library shall keep all
				depository materials indefinitely, except for ephemeral materials. The Illinois
				State Library shall retain one copy of superseded material. The Illinois State
				Library shall retain ownership of Illinois publications deposited in its
				depository and exchange libraries.
b) Each depository must keep all publications
				for five years except superseded and ephemeral materials. At the end of that
				time, a depository may send a list of unneeded publications on the Government
				Documents List to other depository libraries for their selection. If other
				libraries request any publications on the list, the discarding library will
				forward the publications to them, by the least expensive method, at the
				selecting library's expense. Publications not selected by other depositories
				may be disposed of or destroyed.
c)
				A depository is permitted to replace tangible versions with electronic
				equivalents of publications provided the electronic version is complete and
				permanently accessible. The Illinois State Library will provide a list on its
				website of titles that meet these requirements.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart B - DEPOSITORY LIBRARIES › Section 3020.220 - Citizen Access to Publications

Current through Register Vol. 48, No. 28, July 12, 2024
a) The depository library must make reference
				service available not only to the library's primary users but to all Illinois
				citizens. Cataloging of the publications is required in order to make State
				publications easily accessible and retrievable.
b) Depository libraries shall permit all
				Illinois citizens access to the depository publications in their collection.
				Access is "adequate" if it meets the following standards: Non-circulating
				material and circulating material that is not currently charged to a patron
				will be made available within 48 hours after a citizen request; circulating
				material that is currently charged to a patron will be made available to fill a
				citizen request within 24 hours after its return to the depository
				library.
c) The Illinois State
				Library shall work with issuing State agencies to make published materials
				available to the public, by means of access, by way of the largest
				nonproprietary nonprofit cooperative public computer network [15 ILCS
				320/7 ].
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart B - DEPOSITORY LIBRARIES › Section 3020.240 - Termination of Depository Status

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				A depository has the right to terminate its status as a depository by a letter
				from the depository's governing authority to the Director of the Illinois State
				Library. The Director may terminate the status of a library as a depository if
				the requirements of Section
				3020.210
				and
				3020.220
				are not met. At termination, the library will request instructions from the
				State Library about the disposition of the depository publications on
				hand.
b) If a depository library
				wishes to challenge the termination of its depository status, the depository
				must request a hearing within one month after termination notice from the State
				Library. The members of the hearing committee will be the Director of the State
				Library, the Government Documents Coordinator, and two representatives from two
				separate depositories, who have been mutually agreed upon by the Director of
				the Illinois State Library and the depository library challenging termination.
				The majority decision of this committee concerning the termination of the
				depository library will be final.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart A - PURPOSE AND DEFINITIONS › Section 3030.100 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
This Part is established to implement the provisions of the
				  Illinois Library System Act [75 ILCS 10 ]. The purpose of this Part is to
				  support the program of State grants designed to establish, develop and operate
				  a network of library systems and to encourage cooperation among all types of
				  libraries in the sharing of library resources.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.200 - Membership in a Multitype Library System

Current through Register Vol. 48, No. 28, July 12, 2024
a) Libraries may apply for full membership in
				a library system at any time. The library system may not charge an application
				fee to the applying library or an annual membership fee. As part of the
				application process, a site visit by a system staff member to the applicant
				library is required. Membership criteria specified in this Section must be met
				by applicants.
1) Upon recommendation of the
				library system board of directors, the State Librarian shall review the
				recommendation of the library system board in approving an application of a
				library for full membership in a library system when the library is located
				within the geographic boundaries of the library system and meets the following
				criteria for membership:
A) A library
				applying for membership in a library system shall be an entity that meets the
				definition of "library" in Section
				3030.110 and the
				definition of academic, public, school or special library.
B) A public library that is applying for
				membership in any library system shall meet the definition of public "library"
				in Section
				3030.110 and shall
				meet the financial requirements for State per capita grants to public libraries
				as stated in Section
				8.1 of the
				Act.
C) A public school district
				that is applying for membership in any library system shall meet the
				requirements for school library grants specified in Section 8.4 of the Act. The
				governing authority of an elementary/secondary or consolidated school district
				or the governing authority of private elementary and/or secondary schools shall
				authorize the application for system membership.
D) The governing authority of an academic
				institution recognized by the Illinois Board of Higher Education shall
				authorize an application for its academic library.
E) The governing authority of a special
				library shall authorize the application for library system membership. The
				applicant library shall agree to participate in interlibrary loan.
F) In special circumstances, the library
				system board may, with concurrence from the State Librarian, accept libraries
				as full members with special noncirculating research collections.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.205 - Changes in Multitype Library System Membership Status

Current through Register Vol. 48, No. 28, July 12, 2024
a) The State Librarian shall recognize the
				existing status of system membership as of the effective date of this
				Part.
b) Changes in membership
				status may be a result of voluntary withdrawal by a member library, library
				closure, failure of a developmental library to address full membership status,
				suspension of a member library for failure to meet certification requirements,
				or failure of a library to meet membership requirements of this Part or the
				requirements of the system policies, as approved by the State
				Librarian.
c) If a library no
				longer qualifies as a developmental library and has not gained full membership,
				the library can reapply for system membership as a full member library at any
				time.
d) If a library no longer
				meets certification requirements as a full member or fails to address system
				membership requirements, the library can reapply for system membership as a
				full member library at any time.
e)
				A system must submit notification of any change in a library's membership
				status and shall request approval in writing from the Illinois State Librarian
				for any change in membership status. This notification shall be to the State
				Librarian and shall be submitted within seven business days after the system
				board's action regarding the member library's status. The letter from the State
				Librarian stipulating the change in membership status will specify the
				effective date. The library system shall also notify library system members and
				other library systems of the suspension for delivery, reciprocal borrowing,
				interlibrary loan, Local Library System Automation Program participation and
				other system services.
f) The
				membership of libraries that fail to meet annual certification requirements, as
				specified in this Part, will be terminated as of July 1 of the current calendar
				year if membership requirements are not met by that date. All system services
				shall cease, including participation in a Local Library System Automation
				Program.
g) Membership will
				terminate immediately for libraries that close or request to drop system
				membership. The library or its governing authority should send a letter to the
				library system director, with a copy to the Illinois State Library director,
				formally withdrawing from system membership.
h) Within 60 days from withdrawal of
				membership from a library system, all materials and equipment purchased with
				library system headquarters funds and on deposit at the withdrawing library
				shall be returned to the system administrative headquarters.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.210 - Establishment of Systems

Current through Register Vol. 48, No. 28, July 12, 2024
If it shall appear to the satisfaction of the State Librarian
				  that the establishment of a library system will result in improved library
				  service, he or she shall approve the application as specified in Section 4 of
				  the Act.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.225 - Geographic Boundaries and Demographics

Current through Register Vol. 48, No. 28, July 12, 2024
a) The geographic boundaries of a multitype
				library system shall be those boundaries approved by the State Librarian. In
				setting geographic boundaries, the State Librarian shall place primary
				importance on the statewide implications for resource sharing, the efficient
				use of public funds, the impact on affected libraries of all types, and the
				impact on services provided by the affected library systems. After the primary
				considerations have been addressed, the State Librarian may also take into
				consideration such factors as transportation; marketing area; geography; the
				commonality of community interests, including, but not limited to, education,
				retail, commercial, cultural, civic, health facilities, financial institutions
				and recreation; and the boundaries of educational units in the area in making a
				final determination of the geographic boundary being considered.
b) The area served by a library system must
				be contiguous, except the public library serving Norridge and Harwood Heights
				is served by the library system serving the non-public libraries in
				Chicago.
c) Library system
				boundaries do not overlap except in the City of Chicago where a multitype
				library system serves the non-public libraries and the Chicago Public Library
				System serves the public library and its branches.
d) A public library service area will be
				wholly within the boundaries of a single library system with the exception
				noted in subsection (b). If the administrative headquarters of another type of
				library is located within the public library service area, the non-public
				library must belong to the same library system as the public library.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.230 - Adjustment of the Geographic Boundaries of Multitype Library Systems

Current through Register Vol. 48, No. 28, July 12, 2024
a) The State
				Librarian may direct the Illinois State Library Advisory Committee to review
				the geographic boundary in a specific area or the existing geographic
				boundaries for all multitype library systems, whenever one or more of the
				following conditions are present:
1) There is
				new demographic information available from a federal census or other
				sources.
2) Library systems request
				that the State Librarian review a shared boundary in a specific area of the
				State.
3) A change in library or
				library system management practices, governance, funding or technology
				significantly impacts one of the factors considered in Sections
				3030.225.
4) A public library's boundary crosses a
				system boundary following annexation or a new public library service area
				crosses system boundaries.
5) The
				boundary review is scheduled according to the timeframe mandated in Section
				14.5 of the
				Act.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.235 - Mergers

Current through Register Vol. 48, No. 28, July 12, 2024
a) Merger of One
				Multitype Library System into Another Library System
1) In the event that the board of directors
				of a multitype library system determines to terminate the system in order to
				merge the service area of the system into another adjoining library system,
				each board shall poll the member libraries of the system. The library systems
				must make every effort to publicize the votes widely and in formats accessible
				to members. If at least two-thirds of the full member libraries that vote on
				the issue support the proposed merger in each system area, the board of
				directors of the affected library systems shall submit an application for
				merger to the State Librarian stating the intent of the member libraries. The
				application shall contain:
A) A complete list
				of all liabilities of the library system to be terminated.
B) A complete list of all assets of the
				library system, including detailed equipment descriptions.
C) Proposals for distribution of assets and
				liabilities. The sale of any equipment or real property shall be at the
				approval of the State Librarian. Every effort shall be made to ensure the
				equipment continues to be used to provide member services.
D) A plan for orderly transition of system
				services.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.240 - Liquidation

Current through Register Vol. 48, No. 28, July 12, 2024
a) Upon the
				decision to terminate and to cause liquidation of a system, the library system
				shall develop the plan of liquidation for approval of the State Librarian. The
				plan shall contain:
1) A complete list of all
				liabilities of the library system.
2) A complete list of all assets of the
				library system, including detailed equipment descriptions.
3) Proposals for distribution of all assets
				and liabilities.
4) A plan for the
				orderly transition of system services; and
5) A plan for the orderly disposition of
				library system records in accordance with the Local Records Act [50 ILCS 205
				].
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.245 - Revocation of Approval

Current through Register Vol. 48, No. 28, July 12, 2024
a) When the
				State Librarian finds that a library system is not complying with the Act, this
				Part or its approved plan of service or has failed to submit an application or
				reports that meet the requirements of this Part, the State Librarian shall
				notify the system board in writing of the finding and set a date by which the
				library system must achieve compliance or submit for approval a plan that will
				effect compliance. Until the State Librarian's concerns are satisfactorily
				addressed, area and per capita grant monies may be withheld from the library
				system in whole or in part, depending on the compliance issue.
b) If the library system board has not
				adequately addressed the State's requirements by the specified date, the State
				Librarian may revoke the approval of the system, effective as of the end of the
				fiscal year in which the conditions are not met. The State Librarian may then
				proceed to liquidate the library system as specified in Section
				3030.240.
c) If the State Librarian finds that library
				system appropriations by the General Assembly are diminished to the extent that
				system services cannot be adequately provided, the State Librarian shall revoke
				the approval of the library system and proceed to liquidate the library system
				as specified in Section 3030.240.
d) An administrative review of the State
				Librarian's decision to liquidate may be requested pursuant to Subpart D
				(Appeals Procedures). If an administrative review is requested and system
				services cannot be adequately provided by the library system due to severely
				diminished appropriations by the General Assembly, the library system will
				operate under the direction of the Illinois State Library until a decision is
				reached during the appeals process. If the revocation is upheld, the
				liquidation process in Section
				3030.240 will be
				followed.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.255 - Board of Directors Policies

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Policies and bylaws adopted by the library system boards for the governance of
				library systems shall be filed with the Illinois State Library. Policies should
				cover, at a minimum, the following areas of system operations:
1) Fiscal accountability;
2) Personnel;
3) Core services as specified in Section
				3030.215;
4) Technology, including plans for updating
				technological equipment and software and security measures to safeguard
				electronic financial information, employee data and other
				records.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.260 - Finances and Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) The fiscal
				year for the library system shall begin July 1 and end on June 30.
b) The board of directors of the library
				system shall:
1) Maintain all financial
				records at the library system administrative headquarters.
2) Review monthly financial
				reports.
3) Conduct an annual audit
				of the records of the library system for the preceding fiscal year by an
				independent certified public accountant and make copies of the audit available
				to the State Librarian on or before September 30 following the end of the
				fiscal year. Audits shall be conducted in accordance with "Government Auditing
				Standards, 2011 Revisions", if applicable, published by the Comptroller General
				of the United States, Government Accountability, 441 G Street NW, Washington DC
				20548. The material incorporated by reference includes no later amendments or
				editions.
4) Account for all funds
				of the library system by expenditure, encumbrance or reserves as of June 30 of
				each year.
5) Adopt, prior to July
				1 of each year, an annual budget for the ensuing fiscal year in a form
				prescribed by the Illinois State Library. The annual budget shall be submitted
				to the State Librarian as part of the annual application cited in Section
				3030.265.
6) Maintain an inventory of all equipment
				purchased.
7) Organize all accounts
				for the library system on the basis of funds (governmental funds, proprietary
				funds and fiduciary funds). The adopted budget and revenue-expenditure reports
				of the library system shall be created on this same basis of account/fund
				structure.
8) Approve and submit
				financial reports to the State Librarian twice a year. A six-month cumulative
				revenue-expenditure report is due to the Illinois State Library on February 15
				of each year for the period of July 1 through December 31. The annual audit of
				the library system shall be filed with the State Librarian on or before
				September 30 following the end of the fiscal year.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.270 - Annual System Report

Current through Register Vol. 48, No. 28, July 12, 2024
Each library system shall file an annual report with the
				  State Librarian on or before September 30 of each year for the preceding fiscal
				  year, July 1-June 30. The report shall be on forms prescribed by the State
				  Librarian and shall include:
a) A
				narrative report containing an evaluative description of the system's
				activities and accomplishments for the year in light of the library system
				standards for core services specified in Section
				3030.215.
b) A report containing data on system
				membership, the volume of interlibrary loan and reciprocal borrowing
				transactions, staff positions authorized and filled, salary schedules and
				fringe benefits, and other information requested by the State Librarian. The
				report shall be accompanied by, but not limited to, additional documents,
				including a schedule of system board meetings for the current fiscal year, the
				latest approved bylaws, and a photocopy of the treasurer's surety
				bond.
c) A list of changes in
				system membership, including, but not limited to, a list of all library
				mergers, changes of library names, and territorial changes of public library
				members with complete legal descriptions.
d) The names of participating and
				non-participating public libraries in the non-resident program, as specified in
				23 Ill. Adm. Code
				3050.30.
e) An assessment on meeting the board of
				directors requirements in Section
				3030.250.
f) An assessment of meeting the finances and
				records responsibilities in Section
				3030.260.
g) An annual audit as prescribed in Section
				3030.260.
h) Other information that
				may be requested by the State Librarian.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart C - PUBLIC LIBRARY SYSTEM › Section 3030.300 - Membership in a Public Library System

Current through Register Vol. 48, No. 28, July 12, 2024
The public library member of a public library system must
				  meet the membership requirements in the Act and Section
				  3030.200(a).
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart C - PUBLIC LIBRARY SYSTEM › Section 3030.310 - Establishment of Systems

Current through Register Vol. 48, No. 28, July 12, 2024
If the State Librarian determines that the establishment of a
				  public library system will result in improved library service, the State
				  Librarian shall approve the application as specified in Section 4(a) of the
				  Act.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart C - PUBLIC LIBRARY SYSTEM › Section 3030.315 - Standards for Core Services

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Administration
1) The library system shall
				develop an annual operational plan that addresses the specified standards for
				core services. The operational plan shall be submitted to the Illinois State
				Library as part of the annual application specified in Section
				3030.345.
2) The library system shall designate staff
				to fulfill the roles specified in this Part. One staff member may fulfill
				various roles. Staffing designations include:
A) Membership, including recordkeeping,
				member directory, application review, certification support and
				consultation.
B) Bibliographic
				access as specified in Section 3030.15(c).
C) Training in resource sharing processes and
				procedures for library staff.
D)
				Oversight of system-wide delivery.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart C - PUBLIC LIBRARY SYSTEM › Section 3030.325 - Revocation of Approval

Current through Register Vol. 48, No. 28, July 12, 2024
a) When the
				State Librarian finds that a library system is not complying with the Act, this
				Part or its approved plan of service or has failed to submit an application or
				reports that meet the requirements of this Part, the State Librarian shall
				notify the library system board of directors in writing of the finding and set
				a date by which the library system must achieve compliance or submit for
				approval a plan that will effect compliance. Until the State Librarian's
				concerns are satisfactorily addressed, Area and Per Capita Grant monies may be
				withheld from the library system in whole or in part, depending on the
				compliance issue.
b) If the library
				system board of directors has not adequately addressed the State's requirements
				by the specified date, the State Librarian may revoke the approval of the
				system, effective as of the end of the fiscal year in which the conditions are
				not met.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart C - PUBLIC LIBRARY SYSTEM › Section 3030.330 - Board of Directors Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a) The library system board of directors
				shall be the same as the public library board established under the Illinois
				Local Library Act [75 ILCS 5 ]. The board shall follow the requirements of
				municipal law relating to the public library board of trustees and the power of
				boards specified in the Illinois Library System Act.
b) The board of directors shall review,
				revise if deemed necessary, and approve the library system application for
				system funding and the system annual report and accept the annual audit report
				before the information is submitted to the State Librarian. The audit report
				shall be reviewed and discussed at a system board meeting with the system
				auditor.
c) The board of directors
				shall ensure the library systems remains in compliance with federal and State
				statutory requirements, as well as local ordinances.
d) The board of directors shall keep
				statistics measuring system services, including how the standards for core
				services are met.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart C - PUBLIC LIBRARY SYSTEM › Section 3030.335 - Board of Directors Policies

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Policies and bylaws adopted by the system board for the governance of the
				library system shall be filed with the Illinois State Library.
b) All library system policies and bylaws
				shall be in accordance with State law.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart C - PUBLIC LIBRARY SYSTEM › Section 3030.340 - Finances and Records

Current through Register Vol. 48, No. 28, July 12, 2024
The library system board of directors shall:
a) Maintain all financial records at the
				system administrative headquarters.
b) Conduct an annual audit of the library
				system grant funds as part of the public library's annual audit by an
				independent certified public accountant and make available copies of the audit
				to the State Librarian on or before September 30 following the end of the
				fiscal year.