reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 410 - POSITION CLASSIFICATION PLAN › Section 410.50 - Class Specifications

Current through Register Vol. 48, No. 28, July 12, 2024
The Department of Personnel shall maintain written
				specifications for each class established under this Position Classification
				Plan. Specifications shall include the class title, distinguishing features of
				the class, illustrative duties and responsibilities and class
				requirements.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 410 - POSITION CLASSIFICATION PLAN › Section 410.60 - Use of Class Titles

Current through Register Vol. 48, No. 28, July 12, 2024
The title of each established class shall be the official title
				of every position allocated to the class. This title or an officially
				designated code number shall be used on all payrolls and other personnel
				records and transactions.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 410 - POSITION CLASSIFICATION PLAN › Section 410.70 - Allocation of New Positions

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of Personnel shall allocate all positions to
				classes upon receipt of the necessary statements of duties, responsibilities
				and requirements of such positions from the head of an operating organizational
				entity within the Office of the Secretary of State. Such allocations become
				effective only after approval of the Director of Personnel. Unless authorized
				by the Director of Personnel, no more than one incumbent may occupy each
				position established under this Plan.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 410 - POSITION CLASSIFICATION PLAN › Section 410.80 - Allocation Change of Existing Positions

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of Personnel shall change the allocation of
				existing positions when sufficient changes occur in duties, responsibilities,
				requirements or other appropriate criteria as established by the Director of
				Personnel of such positions as provided in 80 Ill. Adm. Code
				420.120.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 410 - POSITION CLASSIFICATION PLAN › Section 410.85 - Reclassification of Existing Positions

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of Personnel shall reclassify existing positions
				as a result of the abolishment of old class titles and the establishment of new
				class titles where the duties, responsibilities and requirements of affected
				positions remain essentially the same. This action, in regards to pay, shall be
				processed in accordance with the appropriate provisions of the Pay Plan of the
				office of the Secretary of State.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 410 - POSITION CLASSIFICATION PLAN › Section 410.90 - Allocation Reconsideration

Current through Register Vol. 48, No. 28, July 12, 2024
Upon written request of an employee whose position is affected
				by allocation action, the Director of Personnel shall reconsider the allocation
				as provided in 80 Ill. Adm. Code
				420.120.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 410 - POSITION CLASSIFICATION PLAN › Section 410.100 - Allocation Appeal

Current through Register Vol. 48, No. 28, July 12, 2024
If, after reconsideration as provided in this Part, an employee
				is still in disagreement with the decision of the Director of Personnel upon
				the allocation of his/her position, he/she shall have the right to appeal to
				the Merit Commission as provided in the Secretary of State Merit Employment
				Code and this Part.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 410 - POSITION CLASSIFICATION PLAN › Section 410.110 - Commission Approval

Current through Register Vol. 48, No. 28, July 12, 2024
The Department of Personnel shall submit to the Merit
				Commission for its approval this Position Classification Plan, all class
				specifications, and any revisions or abolitions thereof as required by Section
				8c of the Secretary of State Merit Employment Code.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart B - CLASSIFICATION AND PAY › Section 420.200 - Positions

Current through Register Vol. 48, No. 28, July 12, 2024
A position is a set of duties and responsibilities requiring
				  the appointment of one or more persons for the completion of those duties and
				  responsibilities. A written statement of the duties and responsibilities of
				  each position shall be maintained by the Director of Personnel. The following
				  types of positions may be established in the Office of the Secretary of
				  State.
a) Exempt - Positions
				established in accordance with sections of the Merit Employment Code describing
				exempt positions as set forth in Section
				420.310(i)(1).
				If a certified employee accepts an appointment to a position exempt from
				Jurisdiction B of the Secretary of State Merit Employment Code, the employee
				will retain his/her original certified status. If a certified employee's
				position is declared exempt from Jurisdiction B, certified status shall be
				retained in the position.
1) A certified
				employee who accepts appointment to an exempt position will retain his or her
				certified status only for the highest class title in which certified status was
				achieved, regardless of the class title of the exempt position.
2) With approval of the Director of
				Personnel, a certified employee may be removed from an exempt position by
				management directive in accordance with the provisions of Section
				420.380
				(Employee Transfers). The employee may also accept a voluntary reduction in
				accordance with Section
				420.410 or a
				promotion in accordance with Section
				420.370, or may be
				removed from the position in accordance with Section
				420.390(Demotion)
				or Section
				420.430(f)
				 (Discharge of Certified Employee), if
				applicable. The transaction to remove the employee from the position will be
				predicated on the class title in which the employee was certified prior to the
				exempt appointment.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart B - CLASSIFICATION AND PAY › Section 420.210 - Position Classification

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Classification Plan: The Director of Personnel shall maintain, and revise when
				necessary, a uniform position classification plan for positions under the Merit
				Employment Code based on the similarity of duties and responsibilities assigned
				so that the same schedule of pay may be equitably applied to all positions in
				the same class, under the same or substantially the same employment conditions.
				It shall be the responsibility of the department directors to report to the
				Director of Personnel any significant changes in the duties of every position
				within their department.
b)
				Allocation:
1) At the request of a
				department, or at the discretion of the Director of Personnel, including when
				it is evident that the duties of a position deviate from the class
				specification for that title, or upon reorganization of a department, a survey
				or audit, or such other investigation by the Department of Personnel shall be
				made to determine the proper allocation of any position to a class. Upon
				written request of an employee, a survey or audit by the Director of Personnel
				shall be made to determine the proper allocation of the employee's position. If
				the survey or audit does not demonstrate a substantial change in the duties and
				responsibilities as determined in a previous audit or the existing job
				description, a determination shall be made as to the proper allocation of the
				position from a review of the record rather than an individual desk audit.
				After making such survey, audit, or other investigation, the Department of
				Personnel shall notify the department in which such position is located of its
				decision as to the proper allocation of the position in question. It shall be
				the responsibility of the Department of Personnel to give written notice to the
				incumbent of said position of its decision.
2) An employee who has requested and received
				the results of an audit on his/her current position may request another review
				no sooner than 12 months following receipt of the prior audit result, and only
				if there is a change to his/her position duties and responsibilities.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart B - CLASSIFICATION AND PAY › Section 420.220 - Pay Plan

Current through Register Vol. 48, No. 28, July 12, 2024
a) Establishment of
				Plan: The Director of Personnel shall prepare and maintain a Pay Plan for all
				employees subject to Jurisdiction A of the Merit Employment Code in accordance
				with the applicable provisions of the Code.
b) Provisions of the Pay Plan: The Pay Plan
				shall provide for uniform and equitable starting rates of pay, the time and
				manner in which subsequent changes in salary may be made, the rate each
				employee is to be paid, and for rates that are fair and reasonable compensation
				for the type of employment and service rendered. The Pay Plan may also include
				other provisions not inconsistent with law to assist in the administration of
				good personnel practices for the Office of the Secretary of State.
c) Approval of Pay Plan: The Pay Plan and
				amendments to the Plan shall be prepared by the Director of Personnel. After
				preparing the Pay Plan or any amendments, the Director of Personnel shall
				submit it to the Secretary of State. The Pay Plan or amendments shall become
				effective only after approval by the Secretary of State.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.300 - Application and Examination

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Examinations:
1) The Director of Personnel
				shall conduct examinations to test the relative fitness of applicants for
				positions subject to Jurisdiction B of the Code. Examinations may include an
				evaluation of such factors as education, experience, training, capacity,
				knowledge, manual dexterity, character and physical fitness. Tests shall be job
				related and may be written, oral, physical demonstration of skill or an
				evaluation of education and experience. Examinations shall consist of one or
				more tests in any combination. Where minimum or maximum requirements are
				established for any examination, they shall be specified in the examination
				announcement.
2) In lieu of
				announcing or conducting examinations, the Director of Personnel may accept the
				results of competitive examinations conducted by any established merit system
				subject to the Director of Personnel's determination that such examinations are
				comparable in difficulty and comprehensiveness to those conducted by the
				Department of Personnel for similar positions.
3) Entrance examination shall mean the
				examination that resulted in the initial appointment of an applicant to a
				position in the Office of the Secretary of State.
4) The Director of Personnel may rank
				applicants participating in competitive examinations on the basis of numeric or
				category ratings. When numeric ratings are used, applicants will be ranked from
				the highest passing numeric score to the lowest passing numeric score. When
				category ratings are used, applicants will be ranked by categories such as
				excellent, well-qualified and qualified.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.310 - Appointment and Selection

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Eligible Lists: The Department of Personnel shall establish and maintain lists
				of qualified applicants for positions covered by Jurisdiction B of the Code.
				Such applicants shall have successfully qualified through competitive
				examinations as provided in Section
				420.300(a).
				The names of qualified applicants shall be arranged in the order of their
				relative excellence, whether by numerical grade or category grouping. The
				length of time an eligible applicant's name may remain on the eligible list
				shall be established by the Director of Personnel.
b) Responsibilities of Eligibles: It shall be
				the responsibility of each eligible applicant to inform the Department of
				Personnel in writing of any changes in name, address or availability for
				employment.
c) Geographical
				Preference: Applicants for employment shall specify one or more of the
				locations or areas in which they will accept employment from those choices made
				available at the time of examination or that may be made available at a later
				date. Unless otherwise noted in the examination announcement, applicants may
				select a statewide preference, but will not be considered for employment until
				all available candidates for the specific geographical location have been
				exhausted.
d) Removal of Names From
				Eligible Lists:
1) The Director of Personnel
				shall remove names from an eligible list for cause, including but not limited
				to any of the following reasons:
A)
				Appointment of the eligible applicant from the eligible list;
B) Death of an eligible applicant;
C) Notice by postal authorities that they are
				unable to locate the eligible applicant at his/her last known
				address;
D) Attempt by an eligible
				applicant to practice any deception or fraud in connection with an examination
				or application for employment;
E)
				Evidence that the eligible applicant lacks any of the qualifications required
				for the class for which he/she was erroneously declared eligible;
F) Request of an eligible applicant to remove
				his/her name from the eligible list;
G) The applicant's name has remained on the
				eligible list for 12 months; or
H)
				The applicant has been discharged, terminated, or otherwise involuntarily
				separated from employment with the Office of the Secretary of State.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.320 - Trainees

Current through Register Vol. 48, No. 28, July 12, 2024
a) Trainee
				Appointments: The Director of Personnel may establish trainee or apprenticeship
				programs for new and/or incumbent employees in accordance with the Position
				Classification Plan (80 Ill. Adm. Code 410) or at the request of an operating
				department. No trainee position under this Section shall be established in any
				class other than a trainee class. A trainee or apprenticeship program shall
				prescribe the purposes, objectives, curriculum, benefits and duration. Trainee
				or apprenticeship programs may be established for one or more of the following
				reasons and purposes and shall be for the duration stated in the class
				specifications:
1) To develop qualified
				employees through an established program of supervised training and
				experience;
2) To cooperate with
				recognized educational institutions and organizations by making available
				opportunities for supervised training and work experience required for
				satisfactory completion of a cooperative or affiliate training
				program;
3) To provide specialized
				orientation and training necessary for satisfactory performance of jobs in
				technical or professional fields;
4) To attract and interest better qualified
				employees to State service by selecting outstanding persons and giving them
				supervised work experience during their period of academic training;
5) In conjunction with Section 18c of the
				Secretary of State Merit Employment Code [15
				ILCS 310/18c ], to provide training or developmental
				work experience for persons with disabilities that would assist them in
				acquiring or augmenting employment skills and/or to provide employment
				opportunities of limited duration.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.330 - Intermittents

Current through Register Vol. 48, No. 28, July 12, 2024
a) Intermittent
				Positions: The Director of Personnel shall, as required to fulfill the
				operating needs of a department, establish intermittent positions to perform
				work seasonal in nature or to help in periods of increased workloads.
				Intermittent positions shall not be established in lieu of permanent positions,
				but intermittent employees may substitute for absent employees. Appointments
				will be made to intermittent positions in the same manner as appointments to
				other permanent positions.
b)
				Limitations on Intermittent Employees: An intermittent employee will be subject
				to the following limitations and conditions of employment, but will otherwise
				be covered by the full benefits of Jurisdiction A, B and C:
1) Intermittents will work 800-1500 hours per
				year (12 month period).
A) If, as a result of
				timekeeping error or omission in reporting hours worked, it is determined that
				an intermittent employee worked more than 1500 hours in the prescribed 12 month
				period, the employee shall immediately be placed in inactive status until the
				commencement of the next 12 month period, and the hours worked in the next 12
				month period shall be reduced by the excess hours from the previous 12 month
				period.
B) Intermittent employees
				offered less than 800 hours of work in any prescribed 12 month period shall be
				deemed suspended without cause and may grieve or appeal in accordance with the
				applicable rules regarding suspensions.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.340 - Continuous Service

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition:
1) Continuous service is the uninterrupted
				period of service from the date of original appointment to State service or to
				service in any other system participating in the Retirement Systems Reciprocal
				Act [40 ILCS 5/20 ], except as provided in subsection (f).
2) Employees who have accrued continuous
				service in State service or who have accrued continuous service in a position
				covered by the Retirement Systems Reciprocal Act, and who have been transferred
				to or who have accepted an appointment to a position in the Office of the
				Secretary of State, shall be given credit for the earlier service to the extent
				determined by the Director of Personnel or required by law.
3) Intermittent and permanent part-time
				employees shall accrue continuous service on a prorated basis, determined by
				the number of hours worked per year.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.350 - Performance Evaluation Forms

Current through Register Vol. 48, No. 28, July 12, 2024
a)
The Director of Personnel shall prescribe the form used for
				  performance evaluations.
b)
				For an employee serving a 6 month probationary period, the department shall
				prepare and submit to the Department of Personnel 2 evaluations, one at the end
				of the third month of the employee's probationary period and another 15 days
				before the conclusion of the probationary period.
c) For an employee serving a 3 month
				probationary period, the department shall prepare and submit to the Department
				of Personnel an evaluation form 21/2 months after the commencement of the
				probationary period.
d) For a
				certified employee, each department shall prepare an evaluation not less often
				than each time an employee receives a satisfactory or superior performance
				increase under the Department of Personnel's Pay Plan.
e) A prepared employee evaluation shall not
				be considered completed or final for any purpose until the employing department
				director or designee has entered approval directly on the evaluation form by
				way of signature or other means of identification.
f) For purposes of promotion, demotion,
				layoffs, transfers, reemployment, discipline, discharge, etc., the Director of
				Personnel and the employing department director shall give greater weight to an
				employee's most recent performance evaluation as opposed to earlier evaluations
				in considering any potential change in the employee's current status with the
				office.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.360 - Probationary Status

Current through Register Vol. 48, No. 28, July 12, 2024
a) Probationary
				Period:
1) A probationary period of 6 months
				(979 hours for intermittent and permanent part-time) shall be served by:
A) an employee who enters service or
				commences a new period of continuous service;
B) an employee who is reinstated as provided
				under Section
				420.420(b);
C) an employee who is appointed from an open
				competitive eligible list, whether or not it is considered an advancement in
				rank or grade.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.370 - Promotions

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition: The
				appointment of an employee who has held certified status during his/her current
				period of continuous service, with the approval of the Department of Personnel,
				to a vacant position in a class having higher qualifications, duties,
				responsibilities and maximum permissible salary or rate than the former
				class.
b) Eligibility for
				Promotion:
1) The Director of Personnel may
				approve the promotion of qualified employees who have established eligibility
				for the appropriate class through open competitive examinations in accordance
				with merit standards set forth in Section
				420.300(a).
2) The Director of Personnel may approve the
				promotion of qualified employees to a class for which the examination is
				closed, provided the employee meets the minimum requirements of the
				class.
3) For promotional purposes,
				a passing examination grade for the appropriate class is valid for a 3 year
				period from the date of the examination. If the employee retakes the
				examination within the 3 year period, the most recent passing grade shall be
				the only one considered.
4)
				Employees appointed to a trainee class for which an examination was required
				may be promoted to the title for which they are training by passing the
				appropriate examination or satisfying the requirements set forth in Section
				420.320(b)(2).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.380 - Employee Transfers

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Transfers: A transfer is the assignment of an employee to a vacant position in
				the same class to which most recently appointed or to a position involving
				similar qualifications, duties, responsibilities and salary range. Transfers
				shall not be made without prior approval of the Director of
				Personnel.
b) Geographical
				Transfer: Geographical transfer is the transfer of an employee from one
				geographical location in the State to another for the performance of duties
				other than temporary assignments or details for the convenience of the
				employer. Geographical transfers shall be made only with the approval of the
				Director of Personnel. An employee who refuses to accept a geographical
				transfer must report for duty at the new location but may make written appeal
				of the transfer to the Merit Commission within 15 days after the effective date
				of the transfer. An employee shall be reimbursed for all reasonable
				transportation and moving expenses incurred in moving to a new location because
				of permanent geographical transfer unless the transfer was applied for by the
				employee. Reasonable transportation and moving expenses shall be the lowest of
				3 bids, unless the lowest bidder is not responsible or available. Notice of an
				approved management directed geographical transfer shall be served on the
				employee by the operating department in person or by certified mail, return
				receipt requested, at the employee's last address appearing in the official
				personnel file.
c) Merit System
				Transfer: An employee of the State of Illinois who holds certified or
				probationary status in a merit system other than the Secretary of State Merit
				Employment Code, including employees under jurisdiction of the Personnel Code,
				the State Universities Civil Service Act, the State Treasurer Employment Code
				or the Comptroller Merit Employment Code, may be transferred to a position that
				is subject to Jurisdiction B of the Merit Employment Code. The Director of
				Personnel will verify that the positions are comparable by comparing the
				qualifications, duties, responsibilities and salary range of the current
				position to those of the new position prior to approval. The transferred
				employee shall retain the same status and shall be given credit for continuous
				service for uninterrupted service under the other merit systems.
d) Rights of Transferred Employees: A
				transferred employee shall retain status, continuous service and all accrued
				benefits.
e) Transfer of Duties:
				When the duties of a position are relocated by transfer or by abolition and
				reestablishment and when the duties are substantially the same, the incumbent
				employee may elect to relocate and retain the duties of the position.
f) Limitation on Transfers: Temporary,
				emergency, exempt, trainee and provisional employees shall not be
				transferred.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.390 - Demotion

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition:
1) Demotion is the assignment of an employee
				to a vacant position in a class having a lower maximum permissible salary or
				rate than the class from which the demotion was made for reasons of inability
				to perform the work of the class from which the demotion was made.
2) Written statements of reason for demotion
				shall be filed by a department director or other administrative authority with
				the Director of Personnel or designee in the form and manner prescribed. The
				written statement shall be signed and shall contain sufficient facts to show
				good cause for the demotion. No demotion shall become effective without the
				prior approval of the Director of Personnel or designee.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.400 - Layoffs and Reemployment

Current through Register Vol. 48, No. 28, July 12, 2024
a) For
				purposes of layoff and reemployment, Secretary of State continuous service
				shall mean the period of uninterrupted service from the date of entry into
				service with the Office of the Secretary of State, whether by appointment or
				transfer.
b) Layoff Procedure:
1) A department may request the layoff of an
				employee because of lack of funds, material change in duties or organization,
				or lack of work, or the abolition of a position for any of these reasons. Based
				on class, department, county or other designation, layoffs shall be within
				organizational units justified by operations and approved prior to the layoff
				by the Director of Personnel.
2)
				Based on class, department, county or other designation, layoffs shall be
				within organizational units justified by operations and approved prior to the
				layoff by the Director of Personnel. Within selected designations and
				organizational units, employees will be laid off in order of length of
				Secretary of State continuous service.
3) A proposed layoff is subject to the
				approval of the Director of Personnel before becoming effective and shall
				include the following in the organizational unit in which the layoff is
				proposed:
A) A list of all employees in the
				selected designation and organizational unit showing status and total Secretary
				of State continuous service;
B) A
				listing of the employees to be laid off;
C) An explanation of any layoff not in order
				of Secretary of State continuous service;
D) An explanation of the organizational unit
				selected, identifying the department, division, facility, geographical
				location, operational needs and other elements deemed relevant by the
				department director.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.410 - Voluntary Reduction

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Voluntary Reduction of Certified and Probationary Employees:
1) Certified and probationary employees may
				voluntarily request or accept assignment to a vacant position in a class having
				a lower maximum permissible salary or rate. All requests for or acceptances of
				voluntary reductions shall be in writing and shall be signed by the employee.
				No reduction shall become effective without the written approval of the
				Director of Personnel. A certified employee who is assigned and accepts a
				voluntary reduction in grade shall be certified in the lower class without
				serving a probationary period; provided, however, if reduction results in
				return to a trainee class or other class for which there is no provision for
				certification in that class, the individual's certification shall be
				terminated.
2) A probationary
				employee who accepts a voluntary reduction to a position in which the employee
				has not held certified status shall serve the remainder of the probationary
				period, or a 3 month probationary period, whichever is greater. If the employee
				previously held certified status in the class, no probationary period will be
				required.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.415 - Sworn Personnel-Inter-Agency Assignment

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition: The movement, either lateral
				or upward of an employee, by request of the operating department and with the
				approval of the Department of Personnel, to a vacant position especially
				created for an Inter-Agency assignment. This movement shall not be considered
				the permanent position of the employee assigned.
b) Eligibility for Inter-Agency Assignment:
				The employee must be certified in a classification determined to be that of
				sworn personnel having police authority by the Director of Personnel.
c) Limitations on Inter-Agency Assignments:
1) Inter-Agency assignments are
				voluntary.
2) The operating
				department must provide written notification of an assignment, and the employee
				must give written acceptance.
3)
				The duration of the assignment is at the discretion of the operating department
				director, but it shall be terminated within 10 working days after receipt of a
				written request from the employee for termination.
4) No provisional, temporary, emergency or
				exempt employee as referenced in Section
				420.310(i)
				of this Part may be assigned.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.420 - Resignation and Reinstatement

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Resignation: An employee who voluntarily leaves the Office of the Secretary of
				State shall, except in emergency circumstances approved by the department
				director, give advance notice of intent not less than 15 calendar days before
				the departure's effective date. Once a resignation has been submitted by the
				employee, and accepted by the employing department director or by the
				Department of Personnel, the resignation shall not be revoked unless the
				revocation is requested by the employee and the revocation is approved by the
				employing department director and the Director of Personnel. Resignation in
				good standing shall mean that the employee gave the required notice or that the
				emergency circumstances justified failure to do so, and that the employee's
				conduct and work performance were satisfactory at the effective date of the
				resignation.
b) Reinstatement:
1) The Director of Personnel may reinstate an
				employee who was formerly certified under the Secretary of State Merit
				Employment Code and who resigned or terminated in good standing or whose name
				was placed on a reemployment list. The reinstatement may be to a position in
				the class to which the employee was assigned prior to resignation, termination,
				downward allocation, transfer or layoff or to an equivalent or lower position
				in a related series. The Director of Personnel may reinstate an employee who
				was formerly certified under a merit system, including the Personnel Code, the
				State Universities Civil Service Act, the State Treasurer Employment Code or
				the Comptroller Merit Employment Code. A reinstated employee shall serve an
				additional 6 months probationary period in the position. Requests for
				reinstatement shall be accompanied by the employee's performance records when
				available.
2) A certified employee
				whose name appears on a reemployment list may be reinstated to a position other
				than a position to which the employee is eligible for reemployment.
				Reinstatement to a position in a lower pay grade than that for which the
				employee is eligible for reemployment shall have no effect on the employee's
				reemployment rights. Reinstatement to an equal or higher position than that for
				which the employee is eligible for reemployment shall result in removal of the
				employee's name from the reemployment list upon satisfactory completion of the
				new probationary period.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart C - MERIT AND FITNESS › Section 420.435 - Return of State Property

Current through Register Vol. 48, No. 28, July 12, 2024
Employee Obligations: In cases of discharge, layoff, leave of
				  absence, resignation, separation, suspension, and/or termination of employment,
				  the employee shall leave the place of employment and return to the supervisor
				  any State property or equipment furnished the employee by the Office of the
				  Secretary of State. This includes but is not limited to any Secretary of State
				  identification, uniforms, keys, supplies, tools, cell phones, business cards,
				  laptop computers or other property. The director of the employing department
				  shall take action to insure compliance.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.600 - Grievance Procedure

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Definition: Any employee of the Office of the Secretary of State may grieve as
				to the application of the Merit Employment Code, this Part or any policy
				arising under this Part as to the impact of the applications upon the
				employee's employment condition or status. The grievance must be filed on the
				form prescribed by the Director of Personnel.
b) Limitation: The Secretary of State Merit
				Employment Code, this Part and the official policy arising under this Part, the
				Pay Plan, and the Rules of the Merit Commission (80 Ill. Adm. Code 50) are not
				grievable matters. Terminations of noncertified employees, layoffs, charges
				seeking discharge, demotions, suspensions totaling more than 30 days in any 12
				month period of certified employees, appeals of allocation of duties, or
				geographical transfers are not subject to the grievance procedure.
c) Abandonment - Extension: Failure of the
				grievant to comply with the form or time requirements of the grievance
				procedure shall result in forfeiture of the grievance, ending the grievance
				process. Failure of the employer to comply with the time requirements shall
				automatically advance the grievance to the next level. The parties may mutually
				extend the time limits at any level of the procedure, except in cases of
				hearings arising from demotion or discharge of a certified employee.
d) Representation: Parties to a grievance may
				be represented by themselves or by a person of their own choosing at any level
				of the proceedings.
e) Grievance
				Procedure - Level 1:
1) Employees who believe
				that they are aggrieved may within 5 scheduled work days of knowledge of the
				circumstance giving rise to the grievance, present their grievance in writing
				on the prescribed form to their immediate supervisor and it shall contain a
				specific statement as to the nature of the grievance. The supervisor shall
				attempt to adjust the problem, or, if he/she is without authority to do so,
				he/she shall advise the employee as to the appropriate beginning level for
				institution of their grievances.
2)
				Immediate supervisors who are authorized to resolve grievances shall note the
				receipt date of the grievances and shall make response within 10 working
				days.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.610 - Sick Leave

Current through Register Vol. 48, No. 28, July 12, 2024
a) Sick Leave
				Definition: All employees, except those in emergency, permanent part-time,
				intermittent, per diem, or temporary status, unless the status is the result of
				accepting a nonpermanent working assignment in another class, shall accumulate
				sick leave at the rate of one day for each month's service. Intermittent and
				permanent part-time employees shall accrue sick time on a prorated hourly basis
				determined by a ratio, the numerator of which shall be number of hours in pay
				status each month and the denominator of which shall be the number of normal
				work hours that month.
b)
				Accumulation of Sick Leave: Employees shall be allowed to carry over from year
				to year of continuous service any unused sick leave. An employee shall retain
				any unused sick leave accumulated prior to December 1, 1980.
c) Reinstatement of Sick Leave:
1) On or after the effective date of this
				Section, accumulated sick leave available at the time an employee's continuous
				service is interrupted shall, upon verification, be reinstated to the
				employee's account upon return to full-time, regularly scheduled part-time, or
				intermittent employment, except in temporary or emergency status. This
				reinstatement is applicable provided the interruption of service occurred not
				more than 5 years prior to the date the employee reenters service and provided
				the sick leave has not been credited by the appropriate retirement system
				towards retirement benefits.
2) An
				employee with previous service for which sick leave was granted under
				provisions other than Jurisdiction C of the Code shall have the sick leave
				reinstated to the extent provided under this Section.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.620 - Personal Leave

Current through Register Vol. 48, No. 28, July 12, 2024
a) All
				employees, except those in emergency, per diem or temporary status, shall be
				permitted 3 personal leave days with pay each calendar year.
b) Partial Year Credit
1) Employees entitled to receive personal
				leave who enter service during the calendar year shall be given credit for
				personal leave as follows:
January 1 through February 14
3 days or 22.5 hours
February 15 through April 15
21/2 days or 18.75 hours
April 16 through June 15
2 days or 15.0 hours
June 16 through August 15
11/2 days or 11.25 hours
August 16 through October 15
1 day or 7.5 hours
October 16 through December 15
1/2 day or 3.75 hours
2)
				Personal leave time will not be available for use or credited to the employee's
				account for 90 days from the date of appointment for employees who are
				commencing a new period of continuous service.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.640 - Leaves of Absence Without Pay

Current through Register Vol. 48, No. 28, July 12, 2024
Unless otherwise provided for in a specific leave and with
				  prior approval of the Director of Personnel, leaves of absence may be granted
				  without pay to employees for periods not to exceed 6 months. Employees must
				  provide proper documentation to support their request for leave prior to the
				  approval of the leave. Leaves may be extended for good cause by the department
				  for additional 6 month periods, with the Director of Personnel's approval. An
				  employee who returns from a leave granted under this Section shall have the
				  rights set forth in Section
				  420.680.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.645 - Family Leave

Current through Register Vol. 48, No. 28, July 12, 2024
This leave of absence shall be considered separate and apart
				  from the Family and Medical Leave Act of 1993 (
				  29 USC 2601
				  et seq.) leave and Family Military Leave Act [820 ILCS 151 ] leave. When FMLA
				  does not apply or the employee does not qualify under FMLA, an employee may
				  request a family leave for the adoption of a child or for parental reasons or
				  other family emergencies. This leave can endure from one to 90 calendar days
				  without pay and without deduction of continuous service. If requested and
				  approved by the employing department, an additional 90 days will be allowed.
				  However, the subsequent 90 to 180 calendar days will be deducted from
				  continuous service. This leave may be utilized, if requested and with prior
				  approval by the employing department and the Department of Personnel, for
				  additional leave after a disability leave for maternity purposes. An employee
				  who returns from a family leave shall have the rights set forth in Section
				  420.680.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.650 - Limitations on Leaves of Absence

Current through Register Vol. 48, No. 28, July 12, 2024
No emergency or temporary employee shall be granted leaves of
				  absence except as provided in Section
				  420.760(g)
				   (on-the-job injury or illness) and Section
				  420.760(e) (disability).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.660 - Leaves of Absence - Special

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of Personnel may approve special leaves of
				  absence with or without pay when those leaves would benefit the Office of the
				  Secretary of State. An employee who returns from a leave granted under this
				  Section shall have the rights set forth in Section
				  420.680.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.665 - Leaves Of Absence - Sworn Personnel - Inter-Agency Assignment

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of Personnel shall grant leaves of absence to
				  sworn personnel for an Inter-Agency assignment accepted for the duration of the
				  assignment. When an employee returns from this leave, the department shall
				  return the employee to the same or similar position in the class in which the
				  employee was incumbent prior to the commencement of such
				  leave.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.680 - Employee Rights After Leave

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				When an employee returns from a leave of absence of 6 months or less, the
				department shall return the employee to the same or similar position in the
				class in which the employee was incumbent prior to the commencement of the
				leave.
b) Except for those leaves
				granted under Sections
				420.665,
				420.705,
				420.710 or
				420.760(g)
				and when an employee returns from a leave or leaves exceeding 6 months and
				there is no vacant position available to the employee in the same class in
				which the employee was incumbent prior to the leave or leaves commencing, the
				employee may be laid off without consideration of continuous service and, if
				laid off, the employee's name shall be placed on the reemployment
				list.
c) Except for those leaves
				granted under Sections 420.665, 420.690, 420.710 or 420.760(g), an employee
				shall resign his/her employment or be terminated from employment once he/she
				has been continuously out on leave of absence for 2 calendar years.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.690 - Leave of Absence - Election to Public Office

Current through Register Vol. 48, No. 28, July 12, 2024
Employees who are
elected to public office
will,
upon request, be granted a leave of absence without pay for so
				  long as
the employee
remains an elected officer or for a
				  period of 5 years, whichever is shorter
, and shall be returned to the
				  same or comparable position from which the employee was on leave provided the
				  request to return is made within 30 calendar days following termination of the
				  elected office. [15 ILCS
				  310/12]
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.700 - Failure to Return from Leave of Absence

Current through Register Vol. 48, No. 28, July 12, 2024
Failure to return from a leave of absence, extend the leave
				  or voluntarily terminate employment within 5 working days after the expiration
				  or termination date shall be considered grounds for disciplinary action, up to
				  and including discharge for job abandonment in accordance with Section
				  420.430(f) and
				  (j).