Compilation of Rules and Regulations of the State of Georgia › Department 111 - RULES OF DEPARTMENT OF COMMUNITY HEALTH › Chapter 111-8 - HEALTHCARE FACILITY REGULATION › Subject 111-8-63 - RULES AND REGULATIONS FOR ASSISTED LIVING COMMUNITIES › Rule 111-8-63-.24 - Residents' Files

Current through Rules and Regulations filed through June 27, 2024
(1) An individual resident file must be
				maintained by the administrator or on-site manager for each resident in the
				assisted living community. Personal information must be treated as confidential
				and must not be disclosed except to the resident and his or her representative
				or legal surrogate, if any, an authorized agent of the Department, and others
				to whom written authorization is given by the resident or his representative or
				legal surrogate, if any. The resident file must be made available for
				inspection and/or copying to the resident or the resident's representative or
				legal surrogate, if any, and Department representatives, upon
				request.
(2) Each resident's file
				must include the following information:
(a)
				identifying information including name, social security number, veteran status,
				age, sex and previous address;
(b)
				name, address and telephone number of next of kin, legal guardian and/ or
				representative or legal surrogate, if any, or representative payee and any
				court order or written document designating the resident's representative or
				legal surrogate, if any;
(c) name,
				address and telephone number of any person or agency providing additional
				services to the resident. This information must include the name of the agency
				personnel primarily responsible where provided to the community by the person
				or agency, (i.e., the caseworker, case manager, or therapist);
(d) an admission and discharge log to include
				the date of admission, prior residence of resident, referral source, agency
				contact and telephone number of referral source date of discharge, facility or
				residence discharged to and telephone number;
(e) all individual written care plans
				required by the serules and the rules for proxy caregivers, Chapter 111-8-100
				if applicable;
(f) the name,
				address and telephone number of a physician, hospital and pharmacy of the
				resident's choice;
(g) a record of
				all monetary transactions conducted on behalf of the resident with itemized
				receipts of all disbursements and deposits;
(h) a record of all monies and other valuable
				sentrusted to the assisted living community for safe keeping; a receipt for
				same shall be provided to the resident or representative or legal surrogate, if
				any, at the time of admission and at any time there after when the resident
				acquires additional property and wishes to entrust such property to the
				assisted living community for safe keeping;
(i) health information including all health
				appraisals, diagnoses, prescribed diets, medications, and physician's
				instructions;
(j) an inventory of
				valuable personal items brought to the assisted living community for use by the
				resident to be updated at anytime after admission if a resident or
				representative or legal surrogate, if any, submits to the assisted living
				community a new inventory of the resident's personal items;
(k) a signed copy of the Resident's Rights
				form;
(l) a signed copy of the
				admission agreement;
(m) any power
				of attorney or document issued by a court or by the Social Security
				Administration or any other governmental authority which designates another
				person as responsible for management of the resident's finances;
(n) a copy of a living will and/or durable
				power of attorney for healthcare if executed prior to 2007 or a copy of an
				executed Georgia advance directive for healthcare, if any, the forms for which
				must be made available at the time of admission and remain available to the
				resident upon request;
(o) any
				signed medical or ders impacting end of life care, e.g. do not resuscitate,
				physician's orders for life sustaining treatment, etc.
(p) a copy of the resident's written waiver,
				if any, of the personal needs allowance charge pursuant to the provisions of
				Rule 111-8-63-.25(p)1;
(q) a copy of any findings from a search of
				the National Sex Offender Registry maintained through the Department of
				Justice, etc.; and
(r) any informed
				written consents signed by the resident or resident's representative,
				designating and delegating to any trained proxy caregiver, whether employed by
				the assisted living community or not, the performance of identified health
				maintenance activities.
(s)
				evidence the resident has received educational information on influenza disease
				no later than September 1 of each year. Such information shall include, but is
				not limited to, the risks associated with influenza disease; the availability,
				effectiveness, and known contraindications of the influenza immunization;
				causes and symptoms of influenza; and the means in which it is spread.
				Provision of the appropriate and current Vaccine Information Statement as
				provided by the Centers for Disease Control and Prevention shall be deemed to
				comply with this regulation.