Arizona Administrative Code › Title 7 - EDUCATION › Chapter 2 - STATE BOARD OF EDUCATION › Article 11 - SCHOOL DISTRICT PROCUREMENT › Part XV - PROCUREMENT OF SPECIFIED PROFESSIONAL SERVICES › Section R7-2-1117 - Procurement of Specified Professional Services

Current through Register Vol. 30, No. 28, July 12, 2024
A. Specified professional services, which is
				  defined in
				  R7-2-1001(120),
				  as services of an architect, engineer, land surveyor, assayer, geologist and
				  landscape architect, shall be procured as provided in R7-2-1117 through
				  R7-2-1123,
				  except as authorized in
				  R7-2-1033,
				  R7-2-1053,
				  R7-2-1055,
				  and
				  R7-2-1122.
B. Prior to public notice of the need for
				  specified professional services, the school district shall determine that the
				  services to be acquired are specified professional services.
C. In the procurement of specified
				  professional services:
1. The school district
				  shall specify whether the procurement is for a single contract or for multiple
				  contracts. Multiple contracts may be awarded to separate persons or may be
				  awarded to a single person as specified in the request for
				  qualifications.
2. The school
				  district and the selection committee shall not request or consider fees, price,
				  man-hours or any other cost information at any point in the selection process
				  under this Section and
				  R7-2-1120
				  or
				  R7-2-1121,
				  including the selection of persons to be interviewed, the selection of persons
				  to be on the final list, in determining the order of preference of persons on a
				  final list or for any other purpose in the selection process except as provided
				  in
				  R7-2-1121.
3. In determining the persons to participate
				  in any interviews, in determining the persons to be on the final list, and in
				  determining the order on the final list, the selection committee shall use and
				  consider only the criteria and weighting of criteria in the request for
				  qualifications. No other factors or criteria may be used in the evaluation,
				  determinations and other actions.
4. If the school district enters into the
				  number of contracts specified in the request for qualifications, the
				  procurement ends. After that time the school district may not use the
				  procurement or any final list in the procurement as the basis for entering into
				  a contract with any other person that participated in the
				  procurement.
5. Notwithstanding any
				  other provision specifying the number of persons to be interviewed, the number
				  of persons to be on a final list, or any other numerical specification in this
				  Section or
				  R7-2-1121:
a. If a smaller number of persons respond to
				  the request for qualifications or if one or more persons drop out of the
				  procurement so that there is a smaller number of persons participating in the
				  procurement, the school district, as the school district determines necessary
				  and appropriate, may elect to proceed with the participating persons if there
				  are at least two participating responsive and responsible persons.
				  Alternatively, the school district may elect to terminate the
				  procurement.
b. As to a request for
				  qualifications to be negotiated pursuant to
				  R7-2-1121(D),
				  if only one responsive and responsible person responds to the request for
				  qualifications, or if one or more persons drop out of the procurement so that
				  only one responsive and responsible person remains in the procurement, the
				  school district may elect to proceed with the procurement with only one person
				  if the governing board determines in writing that the negotiated fee is fair
				  and reasonable and that either other prospective persons had reasonable
				  opportunity to respond or there is not adequate time for a
				  resolicitation.
c. If a person on
				  the final list withdraws or is removed from the procurement and the selection
				  committee determines that it is advantageous to the school district, the
				  selection committee may replace that person on the final list with another
				  person that submitted qualifications in the procurement and that is selected as
				  the next most qualified.