Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart A - INTRODUCTION › Section 420.10 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Allocation": The assignment of a position to a class based
				  on duties, responsibilities and requirements.
"Appropriate Supervisor": An employee who has the authority
				  to resolve an employee's grievance.
"Certified Employee": An employee who has successfully
				  completed a required probationary period and attained certified status during
				  the employee's most recent period of continuous service.
"Certified Status": Status achieved through the completion of
				  a probationary period.
"Class": A composite of positions that are sufficiently
				  similar, in terms of duties and responsibilities, requiring the same or related
				  knowledge, skills, abilities and licenses (if required) to fulfill them, and
				  the same title, selection instrument, salary range or rate of pay that would
				  apply equitably to each. Example: All Executive I positions in the Office of
				  the Secretary of State are a class.
"Code": The Secretary of State Merit Employment Code [15 ILCS
				  310 ].
"Commission": The Secretary of State Merit Commission.
"Continuous Service": The uninterrupted period of service
				  from the date of original appointment to State service.
"Department of Personnel": The Secretary of State Department
				  of Personnel.
"Director of Personnel": The Director of the Secretary of
				  State Department of Personnel.
"Employee": Any employee on the payroll as well as any
				  employee on a leave of absence granted pursuant to this Part.
"Executive or Administrative Employee": Those employees who
				  have principal administrative responsibility for the determination of policy or
				  principal administrative responsibility for the way in which policies are
				  carried out.
"Executive Security Officer": A law enforcement officer
				  charged with executive protective duties.
"Highly Confidential Employee": An employee who occupies a
				  position that, by its nature, is entrusted with private, restricted or
				  privileged information of a type that would preclude its being subject to
				  Jurisdiction B.
"Immediate Family": Father, mother, brother, sister, son,
				  daughter, spouse, parties to a marriage, domestic partners (established prior
				  to 6-1-11) or party to a civil union, including adoptive and custodial
				  relationships and "in-laws".
"Jurisdiction A": The Section of the Code that deals with the
				  classification and compensation of positions in the Office of the Secretary of
				  State.
"Jurisdiction B": The Section of the Code that deals with
				  merit and fitness as it applies to positions in the Office of the Secretary of
				  State.
"Jurisdiction C": The Section of the Code that deals with the
				  conditions of employment of positions of the Office of the Secretary of
				  State.
"Licensed Attorney": Attorneys who are licensed to practice
				  law within the State of Illinois.
"Next Higher Supervisor": An employee who is authorized to
				  adjust grievance resolutions offered by an Appropriate Supervisor; an employee
				  who may be locally or regionally assigned to resolve Level 2 grievances.
"Organizational Entity": An organization whose chief
				  executive officer reports directly to the Secretary of State or the Assistant
				  Secretary of State.
"Pay Plan": The plan, authorized by the Secretary of State
				  Merit Employment Code, that sets forth rules for salary treatment when
				  processing personnel transactions and other compensation actions and identifies
				  the various salary schedules.
"Pay Status": An employee who is active on the payroll of the
				  Office of the Secretary of State and who receives wages for hours worked, paid
				  holidays and benefit time used.
"Position": A set of duties, authorities and
				  responsibilities.
"Position Description": The official document that identifies
				  the duties, responsibilities, location and reporting relationships of a
				  position.
"Probationary Period": A period of six calendar months (or
				  979 hours) immediately following an original appointment or reinstatement, or a
				  period of three months (489.5 hours) following a promotion.
"Series": A class series is composed of two or more
				  individual classes that are directly related in type of work performed,
				  responsibility exercised and background experience required, while differing in
				  levels, difficulty and/or achievement of these same terms. The classes of a
				  series are similar in title and are usually sequential in nature from lowest to
				  highest. Example: Executive I, II, III, IV and V are a class series.
"Sworn Personnel - Inter-Agency Assignment": Employees of the
				  Office, vested with police authority, who are assigned to an affiliated outside
				  organization for a determined time frame to perform police officer
				  duties.
"Time of Hostilities": Any period of time during which a
				  declaration of war by the United States Congress has been or is in effect or is
				  recognized by the issuance of a Presidential Proclamation or Executive Order as
				  defined in Section 10b.7 of the Secretary of State Merit Employment Code
				  [15 ILCS
				  310/10b.7 ].
"Title": A title is the name by which a class is known.
				  Example: Executive I is a title.
"Unskilled Positions": Positions whose primary requirement is
				  that incumbents be of good physical condition.