Arkansas Administrative Code › Agency 224 - State Aid Street Committee › Rule 224.00.16-002 - Rules of Procedure for the State Aid Street Committee

Current through Register Vol. 49, No. 6, June, 2024
I.
Statement of Organization and Operations
The State Aid Street Committee is an agency of state government created by Acts 2011, No. 1032, A.C.A. §
								27-72-413 as defined by A.C.A. §
								25-15-202(2)(A). The legislature has delegated to the Committee regulatory authority over the awarding of grants to municipalities from the State Aid Street Fund. Ultimate authority for the operation of the agency is in the Committee. The individual charged with the day-to-day operations is referred to as Chairman, who is selected by the Committee. From time to time, the Committee may promulgate rules
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II.
INFORMATION FOR PUBLIC GUIDANCE
The Committee makes available a list of persons holding certain responsibilities for handling FOIA requests so that the public may obtain information about the Committee or make submissions or requests. The names, mailing addresses, telephone numbers, and electronic addresses can be obtained from the Assistant to the Executive Director, Arkansas Municipal League, P. O. Box 38, North Little Rock, AR 72115-0038. Phone: 501-374-3484.
The Committee and the State Aid Division of the Arkansas State Highway and Transportation Department have a list of official forms used by the Committee and a list of all formal, written statements of policy and written interpretative memoranda, and orders, decisions and opinions, which may be obtained for the Committee.
Copies of all forms used by the Committee, written statements of policy and written interpretive memoranda, and all grants issued by the Committee may be obtained from the Assistant to the Executive Director, Arkansas Municipal League or the State Aid Engineer, State Aid Division of the Arkansas Highway and Transportation Department, 10324 Interstate 30, P. O. Box 2261, Little Rock, AR 72203-2261. Phone: 501-569-2346.
III.
GENERAL ORGANIZATION
A. The initial officers of the Committee will be Mayor Mike Gaskill of Paragould, Chairman and Mayor Jerry Boen of Lamar, Vice-Chairman
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Election of officers will held annually at the Committee's first meeting in January of each year. These officers shall perform the duties prescribed by applicable law, this rule, and the parliamentary authority adopted by the Committee.
B. The business of the Committee will be conducted in public meetings pursuant to Robert's Rules of Order. All meetings will be conducted in conformity with the Arkansas Freedom of Information Act. Regular meetings will be held quarterly. Special meetings will be held on the call of the Chairman or Vice-Chairman. For purposes of initially considering the recommendation of a project to the State Aid Division and for reconsideration of the approval of a project if the final estimate or bid exceeds ten (10) percent of the authorized amount, the members of the Committee may communicate approval or disapproval by way of email or fax.
C. A quorum for the transaction of business is a majority of the members entitled to vote.
D. The Committee may create standing and ad hoc committees. The Committee Chairman will select members of committees. A quorum for the transaction of committee business is a majority of the number of voting members of the committee.
E. The Committee will prepare the agenda for regular and special meetings. The agenda will be distributed to Committee members and made available to the public in advance of the meeting. The agenda should state with specificity the items that will be considered at a meeting or workshop. The agenda should include the following topics as applicable:
1. The call to order;
2. Review of minutes;
3. Old business;
4. New business;
5. Other business;
6. Rule-making hearings; and
7. Public comment.
The order of the agenda items is intended to be flexible and may be adjusted to meet the needs of the Committee. Additionally, the agenda may be amended by appropriate motion.