Illinois Administrative Code › Title 26 - ELECTIONS › Part 216 - REGISTRATION OF VOTERS › Section 216.40 - Maintaining Voter Records

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 This Section implements Section 8 of the National Voter Registration Act of
			 1993 ( 42 U.S.C. Sections 1973gg-5 and gg-6) and the order of the Circuit Court
			 of Cook County entered May 1, 1996 in Orr, et al. v. Edgar, et al., 95-CO-246
			 and 95-CO-248 (Consolidated).
b)
			 Each election authority shall enter any Voter Registration Application it
			 acknowledges into its master file of registered voters.
c) Each election authority shall make a copy
			 of each Voter Registration Application it acknowledges and place such copy in
			 the precinct binder of the precinct in which the applicant resides, or, where
			 voter registration data is kept by signature digitization systems, enter such
			 data into the signature digitization system.
d) At each election it conducts, each
			 election authority shall send to each precinct polling place in its
			 jurisdiction the precinct binder for that precinct or such list of eligible
			 voters prepared by a signature digitization system as may be allowed by statute
			 and rule of the State Board of Elections.
e) Beginning January 1, 1998, each election
			 authority shall, at each election it conducts, prepare for each precinct
			 polling place in its jurisdiction, a list or file of all Voter Registration
			 Applications and Voter Registration Cards that have been transferred to
			 inactive status in that precinct. Such list shall either, in the discretion of
			 the election authority, include or be entirely composed of a computer-generated
			 list of the electronically stored Voter Registration Applications and Voter
			 Registration Cards of that precinct. The information to be included in the
			 computer stored data shall be the name, address, date of birth, last four
			 digits of the social security number and a computer-generated duplicate of the
			 signature of the applicant. Such list, to the extent that it is not composed of
			 a list generated from electronically stored data, shall consist of copies of
			 Voter Registration Applications and duplicate Voter Registration
			 Cards.
f) Each election authority
			 shall keep all records concerning the implementation of programs and activities
			 conducted to maintain the accuracy and currency of voter registration files for
			 at least two years. Such records shall be made available to the public for
			 inspection and where facilities permit, copies shall be provided at reasonable
			 cost. However, nothing in this Section or any other to the contrary
			 withstanding, information that relates to a voter's declination to register or
			 identifies the agency through which a voter registered shall remain
			 confidential.
g) Election
			 authorities shall maintain a list of all voters to whom a forwardable
			 confirmation of address notice has been sent. Such list shall note whether the
			 voter has responded to the notice. The list shall be made available to the
			 public and be current as of the date the request for public inspection is
			 made.
h) Not earlier than February
			 1 and not later than March 1 of each odd-numbered year, each election authority
			 shall report to the State Board of Elections the number of forwardable
			 confirmation of address notices mailed and the number of responses received
			 between the two previous federal elections.
i) After April 1, 1999 no election authority
			 shall employ any electronic data storage or processing system for registration
			 records which will not operate correctly after January 1, 2000.