Connecticut Administrative Code › Title 19a - Public Health and Well-being › 428 - Youth Camp Licensing Regulations › Section 19a-428-3 - Records

Current through July 10, 2024
(a) Records of both staff and campers shall
			 be kept on file at the youth camp and shall include the personal data
			 concerning each member of the staff and camper kept in any reasonable form the
			 youth camp director may choose. Such records shall include, but not be limited
			 to, the name, age and address of the staff member or camper, the name, address
			 and telephone numbers including the business telephone number of the parent or
			 an adult next of kin who shall be notified in an emergency, the date of first
			 attendance at the youth camp and the date of leaving the youth camp permanently
			 in the case of residence youth camps, or the last date of attendance at the
			 youth camp in the case of day camps, and a physical examination or health
			 status certification by a physician, an advanced practice registered nurse or a
			 physician assistant dated not more than thirty-six months prior to the date of
			 arrival at the youth camp or a health status certification by a registered
			 nurse dated not more than thirty-six months prior to the date of arrival at the
			 youth camp. The physical examination or the health status certification shall
			 include a statement about the child's general health and the presence of any
			 known medical or emotional illness or disorder that poses a risk to other
			 children or which affects the child's functional ability to participate safely
			 in a youth camp. The physical examination and health assessment form, as
			 described in section 10-206 of the Connecticut General Statutes, that is
			 required for school purposes may be used to satisfy the physical examination or
			 health status certification required in this subsection. The record for each
			 camper shall include information regarding disabilities or special health care
			 needs such as, allergies, special dietary needs, dental problems, hearing or
			 visual impairments, chronic illness, developmental variations or history of
			 contagious disease, and an individual plan of care for a camper with special
			 health care needs or disabilities, developed with the child's parent(s) and
			 health care provider and updated, as necessary. Such plan of care shall include
			 appropriate care of the camper in the event of a medical or other emergency and
			 shall be signed by the parent(s) and staff responsible for the care of the
			 camper. The physical examination or the health status certification may be
			 waived where such procedure is contrary to the religious beliefs of the camper
			 or parent(s). A statement requesting such exemption shall be submitted annually
			 and shall be kept on file at the youth camp. This statement shall be signed by
			 a parent, and shall grant permission to youth camp authorities to authorize
			 physical examination or other appropriate measures when medical emergencies
			 occur. The parent shall certify and accept complete responsibility for the
			 health of the camper and that to the best of the parent's knowledge the camper
			 is in good health. The physical examination for staff and campers who are
			 school age or younger shall include documentation that they have been
			 adequately immunized according to the schedule adopted by the Commissioner of
			 Public Health pursuant to section 19a-7f of the Connecticut General Statutes. A
			 physical examination and health assessment form, as described in section 10-206
			 of the Connecticut General Statutes, that is required for school purposes, may
			 be used to satisfy the immunization requirement of this subsection provided it
			 is dated not more than thirty-six months prior to the date the camper arrives
			 at the youth camp. Where the individual, because of medical reasons, does not
			 have such immunizations, these reasons shall be so specified in writing by a
			 physician, physician assistant, or an advanced practice registered nurse
			 indicating that the child has a medical contraindication to immunization. Where
			 the individual or the parent(s) of such child, because of religious reasons,
			 does not have such immunizations, these reasons shall be so specified in a
			 written statement that shall be updated annually, signed by the child's
			 parent(s), and acknowledged by a judge of a court of record or a family support
			 magistrate, a clerk or deputy clerk of a court having a seal, a town clerk, a
			 notary public, a justice of the peace, or an attorney admitted to the bar of
			 this state. If a child is determined to be a homeless child or youth, as
			 defined in
			 42
			 USC 11434a, as amended from time to time, the
			 youth camp shall allow the child to attend the youth camp for up to 90 days
			 without the required physical examination or health status certification and
			 immunization records. Records documenting temporary waiver eligibility
			 determinations shall be maintained on file at the youth camp for a period of
			 two years.
(b) The licensee shall
			 notify the commissioner in writing as soon as possible, but not later than five
			 business days after the date of any change in circumstances, which alters or
			 affects the youth camp services as stated in the license application. The
			 licensee shall report changes in circumstances that include, but are not
			 limited to, change in location of the youth camp, change in operational dates
			 of the youth camp, change in trip dates, and change in youth camp
			 director.