Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart D - WIC VENDOR AUTHORIZATION AND RESPONSIBILITIES › Section 672.425 - WIC Retail Vendor Responsibilities

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Vendor shall comply with all WIC
				Program requirements specified in this Part, 7 CFR 246, Operating Rules: Women,
				Infants, and Children (WIC) Electronic Benefits Transfer (EBT), applicable
				federal, State and local health protection laws or ordinances, and the current
				WIC Vendor Agreement.
b) Vendors
				with a grocery or grocery/pharmacy Vendor contract shall maintain minimum
				required quantities of foods and infant formulas at all times (see Section
				672.215(d))
				. Vendors with pharmacy Vendor contracts shall be exempt from the minimum
				required quantities of all food items, except for the infant formula
				requirement. Grocery/pharmacy and pharmacy Contract Vendors must have the
				ability to supply and process sales of all specialty formula in the quantity
				available based on the current Participant's Food Benefits balance, upon
				request, within 2 business days.
c)
				The Vendor shall display the price of WIC Foods, charged to the general public,
				in clear view of customers, identifying the price of the specific WIC Food
				item.
d) The Vendor shall provide
				WIC Foods to WIC Cardholders at the same price or less than the price charged
				to non-WIC customers.
e) The Vendor
				shall accept Food Benefits only from WIC Cardholders who are able to provide a
				valid PIN.
f) The Vendor shall not
				issue a WIC Cardholder any document (e.g., rain check) purporting to give the
				WIC Cardholder the right to buy a WIC Food item or non-WIC Food item after the
				Food Benefit is processed.
g) The
				Vendor may not provide refunds or permit exchanges for authorized supplemental
				foods obtained with food instruments or cash-value vouchers, except for
				exchanges of an identical authorized supplemental food item when the original
				authorized supplemental food item is defective, spoiled, or has exceeded its
				"sell by", "best if used by", or other date limiting the sale or use of the
				food item.
h) The Vendor shall
				charge the Department sale prices. The value of coupons and discounts shall be
				deducted from the price charged to the Department. The WIC Cardholder shall not
				be given cash for the difference.
i) The Vendor shall participate in an annual
				WIC training program (see Section
				672.310)
				.
j) The Vendor and the Vendor's
				business entity shall be subject to review by the Department or USDA for the
				time period covering any present or previous authorization. Documents to be
				maintained by the Vendor shall include but not be limited to:
1) Original purchase order, including
				purchase order date; and
2)
				Original vendor invoices, showing date, showing date received, revealing
				description of items received, showing vendor model or item number, listing
				stock keeping unit identification number of item received (if different than
				the vendor unit ID number), listing quantity received by item, identifying item
				unit costs, furnishing item cost extension (item cost multiplied by item
				quantity received), and showing initials of employee receiving and counting
				inventory on behalf of store. The Vendor shall maintain all records of
				purchases, gross sales receipts, and invoices of all WIC and non-WIC Foods for
				a period not less than 3 years. The original of those records shall be made
				available to the Department or USDA upon reasonable request. The Vendor shall
				also provide the Department and USDA the opportunity to inspect all Food
				Benefits located at the Vendor Site or under the control of the
				Vendor.