California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.638.1 - Expense Claim Form - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) No travel expense claim shall be paid
					 unless submitted on a Travel Expense Claim, Standard Form 262 or some other
					 form approved by the State Controller. All expense claims shall be itemized,
					 accompanied by the necessary receipts and supporting documentation and approved
					 by the authorized officer(s). It is the responsibility of the officer approving
					 the claim to ascertain the necessity and reasonableness of incurring expenses
					 for which reimbursement is claimed and that the expenses claimed are in
					 compliance with these regulations.
(b) Expense claims shall be submitted at
					 least once a month and not more than twice a month. If the amount claimable for
					 any month does not exceed $10, the filing may be deferred until the total
					 amount claimable exceeds $10 or until June 30, whichever occurs first. Travel
					 expenses claimed for July 1 and beyond must be on a separate travel expense
					 claim from those claimed for June 30 or earlier. Expense claims totaling less
					 than $1 shall not be submitted or paid.
(c) Each officer and employee making a claim
					 for travel expenses must show the inclusive dates of each trip for which
					 allowances are claimed and the times of departure and return. Time of departure
					 and return means the time employee starts from or returns to his/her office or,
					 when leaving on a trip or returning from a trip without going to the office,
					 his/her home.
(d) Each officer and
					 employee must state the purpose of each trip for which reimbursement is
					 claimed, and for each meal for which reimbursement is claimed under sections
					 599.622.1,
					 599.623.1 or
					 599.635.1 of these
					 regulations.
(e) Each state officer
					 and employee must show his/her headquarters address and primary dwelling
					 address on the Travel Expense Claim. Employees claiming subsistence expenses
					 pursuant to section
					 599.619(b)(1) of
					 these regulations will show their headquarters address as the address of their
					 primary dwelling.
(f) Each claim
					 for the payment of travel expenses shall contain a certification as follows: I
					 hereby certify that the above is a true statement of the travel expenses
					 incurred by me in accordance with the Department of Human Resources'
					 regulations in the service of the State of California, and that all items shown
					 were for the official business of the State of California.
1. New
						section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only
						pursuant to Government Code section
						3539.5
						(Register 95, No. 52).
2. Editorial correction of subsection (a)
						(Register 96, No. 38).
3. Change without regulatory effect amending
						section and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.