reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart X - SELECTION OF A SUCCESSOR ILLINOIS LOTTERY PRIVATE MANAGER IF A PRIVATE MANAGEMENT AGREEMENT HAS BEEN TERMINATED › Section 1.8015 - Lottery Advisors

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Lottery may retain the services of an advisor to assist in the preparation
				of the terms of the request for qualifications and the selection of the private
				manager.
b) Any prospective advisor
				seeking to assist the Lottery must disclose all material business or financial
				relationships during the past three years with:
1) Any potential offeror; and
2) Any contractor or subcontractor presently
				providing supplies, services or equipment to the Lottery.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart X - SELECTION OF A SUCCESSOR ILLINOIS LOTTERY PRIVATE MANAGER IF A PRIVATE MANAGEMENT AGREEMENT HAS BEEN TERMINATED › Section 1.8020 - Public Hearing (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart X - SELECTION OF A SUCCESSOR ILLINOIS LOTTERY PRIVATE MANAGER IF A PRIVATE MANAGEMENT AGREEMENT HAS BEEN TERMINATED › Section 1.8025 - Award

Current through Register Vol. 48, No. 28, July 12, 2024
a) Prior to the
				Lottery's selection of the final offeror, the CPO-GS shall certify that the
				procurement process provided for under this Subpart has been followed. Notice
				of this determination shall be published on the Bulletin.
b) The Lottery shall select a final offeror
				as private manager by publication of notice in the Bulletin. This notice shall
				include
a detailed explanation and the reasons why the final offeror is
				superior to other offerors and will provide management services in a manner
				that best achieves the objectives of
the Illinois Lottery Law. [20
				ILCS 1605(h) ]
c) Written notice of
				award shall be public information and made a part of the contract file. The
				Lottery shall publish the names of its responsible decision makers, the
				successful vendor, a contract reference number or other identifier, and the
				value of the contract. Publication shall be on the Bulletin.
d) Within 7 days
after award of the
				contract and subject to provisions of the Freedom of Information Act
,
				the Lottery
shall make available for public inspection and copying all
				pre-award, post-award, administration and close-out documents relating
				to
the contract
.
[30 ILCS
				500/20-155 ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart A - GENERAL › Section 4.1 - Title

Current through Register Vol. 48, No. 28, July 12, 2024
This Part may be cited as the Higher Education Standard
				  Procurement Rules.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart A - GENERAL › Section 4.3 - Authority

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part is
				promulgated by the Chief Procurement Officer for Public Institutions of Higher
				Education (CPO-HE) in accordance with the provisions of the Illinois
				Procurement Code (Code) [30 ILCS 500 ]. This Part may be amended in accordance
				with the Code and the Illinois Administrative Procedure Act [5 ILCS 100/5
				].
b) Section 10-20 of the Code
				creates four Chief Procurement Officers: one for procurements for construction
				and construction-related services committed by law to the jurisdiction or
				responsibility of the Capital Development Board; one for procurements for all
				construction, construction-related services, operation of any facility, and the
				provision of any construction or construction-related services or activity
				committed by law to the jurisdiction or responsibility of the Illinois
				Department of Transportation; one for all procurement actions made by a public
				institution of higher education; and one for all other procurements. For
				purposes of this Part, any reference to Chief Procurement Officer or CPO-HE
				means the Independent Chief Procurement Officer for Public Institutions of
				Higher Education unless the context indicates otherwise. This Part applies to
				all procurement actions and procurement rulemaking under the jurisdiction of
				the CPO-HE.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart A - GENERAL › Section 4.5 - Policy

Current through Register Vol. 48, No. 28, July 12, 2024
The principles of competitive bidding and economical
				  procurement practices shall apply to all purchases and contracts by or for the
				  universities, except as otherwise provided by law, this Part and other
				  applicable rules. It is the policy of the CPO-HE that all activities of the
				  State Purchasing Officers (SPOs) and others conducting procurement related
				  activity maximize the value of the expenditure of public funds in procuring
				  contracts, and that those appointed to conduct procurement related activity act
				  in a manner that maintains public trust in the integrity of the
				  process.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart A - GENERAL › Section 4.8 - Implementation of This Part

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				This Part establishes rules necessary and appropriate to implement the
				procurement authority granted by the Code to the CPO-HE relating to the
				procurement of supplies, including inventory level, services, real estate and
				capital improvement leases, and, as applicable, construction and concessions,
				and necessary rulemaking under the authority of the Code.
b) This Part is intended to make procurement
				actions of the public universities uniform and consistent among and within the
				universities under the jurisdiction of the CPO-HE to facilitate participation
				in procurements, encourage competition, and ensure that procurements are
				conducted in a fair and open manner. Implementation by and within the
				universities shall be consistent with this Part. Operational interpretations
				are to be made in a flexible manner designed to secure the universities' needs
				and protect the interests of the universities and the State of
				Illinois.
c) The CPO-HE and each
				SPO and PCM owe a fiduciary duty in carrying out their responsibilities under
				the Code.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart A - GENERAL › Section 4.9 - Application

Current through Register Vol. 48, No. 28, July 12, 2024
a)
The
				Code
and this Part
shall apply regardless of the source of the
				funds with which the contracts are paid, including federal assistance
				moneys,
except as provided in Sections
				4.10 and
				4.13
				of this Part [
				30
				ILCS 500/1-10(b) and 1
				-13(a)].
b)
The
				Code
and this Part apply
to procurements for which bidders,
				offerors, potential contractors, contractors or vendors were first solicited on
				or after July 1, 1998.
[
				30
				ILCS 500/1-10(a) ]
c) For purposes of this Part, the term
				bidder, offeror, potential contractor, contractor or vendor may be used
				interchangeably unless the context indicates otherwise.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart A - GENERAL › Section 4.13 - Additional Exemptions Applicable to Higher Education

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Except as provided in this
				Section, the Code shall not apply to procurements made by or on behalf
				of
universities
for any of the following:
1)
Memberships in professional,
				academic, research, or athletic organizations on behalf of a
university,
an employee of a university,
or a student
				at a
university.
2)
Procurement expenditures for events or activities paid for exclusively
				by revenues generated by the event or activity, gifts or donations for the
				event or activity, private grants, or any combination
				thereof.
3)
Procurement expenditures for events or activities for which the use of
				specific potential contractors is mandated or identified by the sponsor of the
				event or activity, if the sponsor is providing a majority of the funding for
				the event or activity.
4)
Procurement expenditures necessary to provide athletic, artistic or
				musical services, performances, events, or productions by or for a
university.
5)
Procurement
				expenditures for periodicals, books, subscriptions, database licenses, and
				other publications procured for use by a university library or academic
				department, except for expenditures related to procuring textbooks for student
				use or materials for resale or rental.
6)
Procurement expenditures for
				placement of students in externships, practicums, field experiences, and for
				medical residencies and rotations.
7)
Contracts for programing and
				broadcast license rights for university-operated radio and television
				stations.
8)
Procurement expenditures necessary to perform sponsored research and
				other sponsored activities under grants and contracts funded by the sponsor or
				by sources other than State appropriations.
9)
Contracts with a foreign entity
				for research or other educational activities, provided the foreign entity
				either does not maintain an office in the United States or is the sole source
				of the service or product
. [
				30
				ILCS 500/1-13(b) ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart A - GENERAL › Section 4.14 - Certification, Hearing and Registration Waivers Applicable to Higher Education (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart A - GENERAL › Section 4.25 - Property Rights

Current through Register Vol. 48, No. 28, July 12, 2024
No person shall have any right to a specific contract with
				  the State unless that person has a contract that has been signed by an officer
				  or employee of the purchasing agency with appropriate signature authority. The
				  State shall be under no obligation to issue an award or execute a contract.
				  [30 ILCS 500/1-25
				  ] No person who participates in a procurement action has any right to an award
				  or subsequent contract. No notice of award can be issued and no contract can be
				  executed without the appropriate determination of all necessary State parties,
				  including, as applicable, the CPO-HE, SPO, university purchasing director, or
				  other required university staff. Receipt of a solicitation or other procurement
				  documents, or submission of any response to a solicitation or other procurement
				  request, solicited or otherwise, confers no right to receive an award or
				  contract, nor does it obligate the State in any manner.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart B - PROCUREMENT RULES, POLICIES AND PROCEDURES › Section 4.525 - Rules

Current through Register Vol. 48, No. 28, July 12, 2024
a) Procurement under
				the jurisdiction of the CPO-HE or an appointed SPO shall be conducted in
				accordance with the Code and this Part, except as provided in this
				Section.
b) If legislation or court
				decision invalidates any Section of this Part or requires a different
				interpretation, the rules will be implemented in accordance with the
				legislation or court decision.
c)
				All proposed rules will be submitted to the Procurement Policy Board (PPB)
				during the public comment period established under the Illinois Administrative
				Procedure Act [5 ILCS 100 ]. Rulemaking, except for emergency rulemaking, shall
				be scheduled to allow the PPB at least 30 days to provide comments.
d) Emergency rules will be submitted to the
				PPB for review and comment with as much notice as is reasonably possible. A
				copy of the adopted emergency rules shall be provided to the PPB. The Board
				shall be given opportunity to comment on rules proposed to replace the
				emergency rules.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart B - PROCUREMENT RULES, POLICIES AND PROCEDURES › Section 4.530 - Policies and Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The CPO-HE may issue policies and procedures to further implement the Code and
				this Part. Policies and procedures shall be maintained in a structured format.
				The CPO-HE shall periodically review policies and procedures and determine if
				any should be issued as an administrative rule.
b) The CPO-HE shall notify the PPB of changes
				to policies or new policies. The CPO-HE may give notice by including the PPB on
				standard distribution list.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart C - PROCUREMENT AUTHORITY › Section 4.1010 - Appointment of State Purchasing Officers (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart C - PROCUREMENT AUTHORITY › Section 4.1011 - Procurement Authority of the CPO (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart C - PROCUREMENT AUTHORITY › Section 4.1030 - Other Procurement Authority of the Universities (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart C - PROCUREMENT AUTHORITY › Section 4.1060 - Delegation

Current through Register Vol. 48, No. 28, July 12, 2024
a) Procurement actions
				not reserved in writing by the CPO-HE or delegated to an SPO or other designee
				shall be conducted by the university.
b) The CPO-HE may delegate to any SPO or
				other designee or, in consultation with a university, to a university authority
				to conduct certain procurement actions or functions. The CPO-HE may also
				delegate to any SPO the CPO-HE's authority to conduct on behalf of the CPO-HE
				specific procurements or classes of procurements for multiple university use.
				An SPO may request that the CPO-HE delegate further authority to that SPO. The
				SPO and university delegated authority shall remain subject to the authority of
				the CPO-HE and SPO as applicable.
c) Any exercise of delegated authority shall
				be in accordance with the Code and this Part.
d) Delegations shall be in writing and shall
				specify:
1) the action or function authorized
				or not authorized;
2) any limits or
				restrictions on the exercise of the delegated authority;
3) whether the authority may be further
				delegated;
4) the duration of the
				delegation; and
5) any reporting
				requirements.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart C - PROCUREMENT AUTHORITY › Section 4.1080 - Illinois Mathematics and Science Academy

Current through Register Vol. 48, No. 28, July 12, 2024
The Illinois Mathematics and Science Academy and its SPO
				  shall procure supplies and services for the operation of the Academy through
				  the CPO-HE. All such procurements for the Academy shall be made in accordance
				  with the requirements of this Part.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1501 - Illinois Procurement Bulletin - Higher Education

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Illinois Procurement Bulletin consists
				of four volumes, one for each of the Chief Procurement Officers designated in
				the Code. Each volume will contain information relating to procurements under
				the authority of the appropriate CPO. In relation to the CPO-HE volume, the
				official title of the volume is The Illinois Procurement Bulletin/Public
				Institutions for Higher Education. In common use, this Bulletin may be referred
				to as the Public Higher Education Bulletin or as otherwise designated by the
				CPO-HE. References in this Part to Bulletin mean the Higher Education volume
				unless the context indicates a different meaning.
b) The CPO-HE shall consult with the
				universities regarding the Bulletin as necessary, but the CPO-HE shall have all
				rights in and to his or her volume of the Bulletin and shall publish this
				volume of the Bulletin. The CPO-HE shall determine the content, design, form,
				function, organization and structure of this volume of the Illinois Procurement
				Bulletin and shall make revisions as necessary or desirable. To the extent the
				universities provide funding for the Bulletin, any decisions regarding the
				Bulletin may not exceed these funds. University personnel assigned to work on
				the Bulletin remain employees of the university and the CPO-HE will exercise no
				personnel authority regarding these employees.
c) The CPO-HE may, through agreement with one
				or more other Chief Procurement Officers, publish the Higher Education volume
				of the Bulletin jointly with one or more other volumes of the Illinois
				Procurement Bulletin, in accordance with the Intergovernmental Cooperation Act
				[5 ILCS 220 ].
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1510 - Publication of Higher Education Bulletin

Current through Register Vol. 48, No. 28, July 12, 2024
The CPO-HE will publish the Bulletin in electronic form and
				  may update the Bulletin as needed. A link to the Bulletin can be found on the
				  CPO-HE maintained websites at
http://www.procure.stateuniv.state.il.us
and
http://www.cpohe.illinois.gov
.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1515 - Registration

Current through Register Vol. 48, No. 28, July 12, 2024
Prospective vendors and other interested parties must
				  complete the Bulletin registration screens to download solicitations and other
				  procurement-related documents and to receive email notices, including notices
				  of award.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1525 - Bulletin Content

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Bulletin will contain all content required by the Code. The Bulletin may
				include reference information of general interest (e.g., how to access the
				other volumes of the Illinois Procurement Bulletin, notice of new legislation,
				announcements and determinations) and may serve as the CPO-HE's website. The
				CPO-HE shall determine whether the CPO-HE, SPO or a designee will publish
				notices to the Bulletin. This determination shall be based upon considerations
				such as operational efficiencies, staff resources, system capabilities,
				workload and timing considerations.
b) Notice of each procurement shall be
				published in the Illinois Procurement Bulletin for at least 14 days and contain
				at least the following information, as applicable:
1) the name of the purchasing
				university;
2) a brief description
				of the supplies or services sought in the particular solicitation;
3) a procurement reference number, if
				used;
4) the date the procurement
				is first offered (procurements that require notice shall not be distributed to
				vendors prior to the date the notice is first published in the
				Bulletin);
5) the date, time and
				location for making submissions;
6)
				the method of source selection;
7)
				the name of the State Purchasing Officer in charge and the name of the
				university person on the purchasing staff assigned to the procurement
				(university buyer);
8) instructions
				on how to obtain a comprehensive purchase description and any disclosure and
				contract forms;
9) encouragement to
				prospective vendors to hire qualified:
A)
				Veterans;
B) Illinois minorities,
				women, persons with disabilities; and
C) Residents discharged from any Illinois
				adult correctional center.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1535 - Vendor Portal

Current through Register Vol. 48, No. 28, July 12, 2024
a) In
				consultation with the PPB and universities, the CPO-HE may establish a vendor
				portal, use another CPO's vendor portal, or jointly operate a vendor portal
				with other CPOs if a single portal better serves the needs of State agencies
				and the vendor community. A vendor portal shall allow potential vendors to:
1) Provide certifications, disclosures,
				registrations and other documentation needed to do business with the State in
				advance of a particular procurement;
2) Submit the vendor's registration number,
				with a confirmation that the vendor portal information is accurate and current,
				as part of the vendor's response to a competitive solicitation or other
				contracting process, and with the understanding that the universities will be
				relying on the information when evaluating solicitation responses and awarding
				contracts.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1545 - Supplemental Notice (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1550 - Error in Notice

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				When a required publication contains an error, the error may be corrected by a
				single notice published in the Bulletin within a reasonable time after the
				original publication.
b) The SPO
				must approve any correction that results in a change of procurement method or a
				material change in the requirements set forth in a solicitation. These
				corrections may require extension of the time to respond to the original
				solicitation or cancellation of the solicitation in appropriate
				circumstances.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1560 - Alternate and Supplemental Notice

Current through Register Vol. 48, No. 28, July 12, 2024
a) If the electronic Bulletin cannot be
				published, the CPO-HE may publish notice in one of the other CPO's Procurement
				Bulletins on an interim basis. If no electronic version of the Bulletin can be
				published, the CPO-HE may designate its website as its volume of the Bulletin.
				If necessary, the CPO-HE may designate the Official State Newspaper or other
				newspaper of general circulation as its volume of the Bulletin. All newspaper
				notices will be published in the Bulletin when it becomes available, but that
				publication will not extend any procurement-related timeframes.
b) Publication in the Bulletin may be
				supplemented by publication elsewhere at the discretion of the CPO-HE or SPO.
				Examples include publication in:
1) the
				Official State Newspaper;
2) a
				newspaper of general circulation;
3) a newspaper of local circulation in the
				area pertinent to the procurement;
4) industry media; or
5) agency website.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1580 - Direct Solicitation

Current through Register Vol. 48, No. 28, July 12, 2024
In addition to giving notice in the Bulletin, the SPO or
				  university staff authorized by the SPO may directly contact prospective vendors
				  by providing copies of solicitations or other procurement information. Direct
				  solicitation may be oral or in writing, but all vendors shall receive the same
				  information as provided in the Bulletin. No direct solicitation shall be made
				  prior to publication of any required notice in the Bulletin.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1585 - Notice Time

Current through Register Vol. 48, No. 28, July 12, 2024
Each solicitation shall be published in the Bulletin at least
				  14 days prior to the date set for opening, unless a shorter time is authorized
				  by the Code or this Part.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart D - PUBLICIZING PROCUREMENT ACTIONS › Section 4.1595 - Availability of Solicitation Document

Current through Register Vol. 48, No. 28, July 12, 2024
Procurements that require notice shall not be distributed to
				  vendors prior to publication of the notice in the Bulletin. A copy of the
				  solicitation shall be made available for public inspection at the university
				  procurement office. This copy shall be available as of the date and time the
				  solicitation is published in the Bulletin.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2005 - General Provisions

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Method of Source Selection.
Unless otherwise authorized by law, all
				State contracts shall be awarded by competitive sealed bidding, in accordance
				with Section 20-10
of the Code,
except as provided
elsewhere in the Code. The CPO-HE
may determine the method of
				solicitation and contract for all procurements pursuant to the Code.
The CPO-HE
shall have the sole authority to develop and distribute
				uniform documents for the solicitation, review and acceptance of all bids,
				offers and responses and the award of contracts.
[
				30 ILCS
				500/20-5, 20 -155]
b) Solicitation Response
A solicitation may contain forms that must be returned or may
				  require compliance in a prescribed format. If a form or format is prescribed,
				  prospective vendors shall submit those forms as instructed.
1) All bids/offers received shall be date and
				time-stamped and stored in a secure manner (e.g., locked file cabinet, safe,
				locked room, secure electronic portal, or other secure location) by the person
				responsible for receiving bids and offers.
2) No information regarding bids/offers
				received shall be disclosed to anyone prior to opening, except as authorized by
				the SPO. The SPO, in consultation with the university purchasing director,
				shall determine who is authorized to have information prior to opening. The
				name and title of the person authorized to have this information and the name
				and title of the person disclosing the information shall be documented in the
				procurement file. University personnel may confirm receipt of the bid or offer
				to the bidder or offeror, but no information is to be given
				otherwise.
3) If a bid or offer is
				opened for identification purposes or in error, the procurement file shall
				include a signed statement explaining the reason for the mistake or error,
				including the name of every person involved. The bid or offer shall be
				re-sealed until the time set for the opening of the solicitation.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2010 - Competitive Sealed Bidding

Current through Register Vol. 48, No. 28, July 12, 2024
a) Application Competitive sealed bidding,
				also referred to as Invitation for Bids, is the required method of source
				selection except as allowed by the Code and this Part. The provisions of this
				Section apply to each procurement required to be conducted by competitive
				sealed bidding.
b) Invitation for
				Bids
1) Use. An Invitation for Bids is used
				to initiate a competitive sealed bid procurement.
2) Content. An IFB shall include, at a
				minimum, the following:
A) instructions and
				information to potential bidders concerning the bid submission requirements,
				including the time and date set for receipt of bids, the address of the
				location to which bids are to be delivered and the maximum time for bid
				acceptance by the university;
B)
				the purchase description, evaluation factors, delivery or performance schedule
				and such inspection and acceptance requirements as are not included in the
				purchase description;
C) the
				contract terms and conditions;
D)
				State mandated certifications, disclosures and registration requirements;
				and
E) A form or format that will
				specify or organize the manner of price submission.
3) Delivery-Related Costs. Unless otherwise
				provided in the solicitation, the bid price includes transportation, transit
				insurance, delivery, installation and any other costs.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2012 - Multi-Step Sealed Bidding

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Definition
Multi-step sealed bidding is a two-phase process consisting
				  of a technical first phase composed of one or more steps in which bidders
				  submit unpriced technical offers to be evaluated by the State, and a second
				  phase in which those bidders whose technical offers are determined to be
				  acceptable during the first phase have their price bids considered.
b) Conditions for Use
The multi-step sealed bidding method may be used when it is
				  determined in writing by the SPO that it is not practical to prepare initially
				  a definitive purchase description that will be suitable to permit an award
				  based on price. Multi-step sealed bidding may be used when it is considered
				  desirable:
1) to invite and evaluate
				possible diverse technical offers to determine their acceptability to fulfill
				the purchase description requirements; and
2) to conduct discussions for the purposes of
				facilitating understanding of the technical offer and purchase description
				requirements and, when appropriate, obtain supplemental information, permit
				revisions of technical offers, or amend the purchase description.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2013 - Reverse Auctions

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				CPO-HE Authorization
A university may procure supplies or services (other than for
				  professional and artistic services, telecommunications services, communication
				  services, information services, and construction projects, including design
				  professional services) through means of a reverse auction if the CPO-HE has
				  made a determination that use of a reverse auction is in the best interests of
				  the State. The CPO-HE shall publish in the Bulletin that bids will be received
				  in an electronic auction manner as part of the notice of IFB.
b) Reverse Auction Process
The CPO-HE or designee shall conduct a reverse auction
				  through a two-step IFB process consisting of bid prequalification and price
				  submission.
1) Prequalification
A) An invitation to prequalify shall be
				issued requesting the submission of information addressing vendor
				qualifications and responsibility; addressing vendor specifications and/or
				samples; confirming acceptance of auction procedures; and requiring agreement
				to accept a contract using State contract terms and conditions if selected for
				award in the price only part of the process. No pricing information shall be
				submitted or considered in the prequalification step of the process.
B) The prequalification bids shall not be
				opened publicly, but the opening shall be recorded and witnessed by a State
				witness or through an electronic procurement system approved by the CPO-HE.
				Prequalification information will be evaluated on a pass/fail basis and vendors
				will be notified directly as to whether they met or did not meet the
				prequalification criteria.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2015 - Competitive Sealed Proposals

Current through Register Vol. 48, No. 28, July 12, 2024
a) Competitive
				Sealed Proposals may be used whenever permitted by the Code and as described in
				this Part.
b) The Competitive
				Sealed Proposal method of source selection may be used to procure the following
				categories. Note that the following services, if they are professional and
				artistic, must be procured in accordance with Section
				4.2035.
1) electronic data processing equipment,
				software and services;
2)
				telecommunications equipment, software and services;
3) consulting services;
4) employee benefits and management of those
				benefits; and
5) insurance and
				banking services.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2020 - Small Purchases

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				When making a small purchase, the university shall ensure maximum reasonable
				competition and promote small businesses, diversity, transparency and other
				statutory policies. For all small purchases of $20,000 or more, quotes must be
				sought from at least three vendors whenever practical, be in writing, and be
				maintained in the procurement file.
b) Small Purchase Threshold
1) Individual procurements of $100,000 or
				less for supplies or services, other than professional and artistic, may be
				made without the notice or level of competition otherwise required of
				competitive sealed solicitations.
2) Procurements for construction and
				construction-related services of $100,000 or less may be made without the
				notice or level of competition otherwise required of competitive sealed
				solicitations.
3) Procurements of
				$100,000 or less for professional and artistic services and that have a
				nonrenewable term of one year or less may be made without the prior notice or
				level of competition otherwise required of competitive sealed solicitations.
				Notice of award of these small professional and artistic service contracts must
				be published in the Bulletin within 14 days after contract execution, and shall
				include the name of the SPO, reason for the exception, description of the
				procurement, name of the university decision maker, contract reference number
				and contract price.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2025 - Sole Source and Sole Economically Feasible Source Procurement

Current through Register Vol. 48, No. 28, July 12, 2024
a) Application
The provisions of this Part apply to procurements from a sole
				  source and sole economically feasible source unless the estimated amount of the
				  procurement is within the limit set in Section
				  4.2020 (Small
				  Purchases) or unless emergency conditions exist as defined in Section
				  4.2030
				  (Emergency Procurements), in which case those other procedures may be
				  used.
b) Conditions for Use
				of Sole Source and Sole Economically Feasible Source Procurement Method
Sole source procurement is permissible when a requirement is
				  available from only a single supplier. Sole economically feasible source is
				  permissible when only one supplier is deemed economically feasible. A
				  requirement for a particular proprietary item does not justify a sole source
				  procurement if more than one vendor is authorized to provide that item. The
				  following are examples of circumstances that could necessitate sole source and
				  sole economically feasible source procurement, but are not exhaustive:
1) compatibility of equipment, accessories,
				replacement parts or service is a paramount consideration;
2) items are needed for trial use or testing
				of a specific product or service;
3) item is for commercial resale and obtained
				from the manufacturer or sole authorized distributor;
4) noncompetitive public utility
				services;
5) item is copyrighted or
				patented and the item or service is not available except from the holder of the
				copyright or patent;
6) media for
				advertising;
7) art, entertainment
				services or athletic events;
8)
				radio and television broadcast rights;
9) procurements related to participation in
				mandated educational, professional, research, public service or athletic
				activities of organizations of which the university is a member. These
				procurements may include, but are not limited to, dues and membership fees,
				travel and lodging and facility usage fees;
10) federal or State grant requires a
				specific named vendor as a condition of the grant;
11) items required by an existing franchise
				agreement;
12) items that are
				required for research and no other source is able to meet the need as
				documented by the principal researcher; or
13) new, latest edition textbooks that are
				only available from the publisher or sole distributor in classroom
				quantities.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2030 - Emergency Procurements

Current through Register Vol. 48, No. 28, July 12, 2024
a) Authority to Make Emergency Procurements
The provisions of this Part apply to every procurement over
				  the small purchase limit set in Section
				  4.2020 (Small
				  Purchases) made under emergency conditions. A university shall have the
				  authority to make emergency procurements when an emergency condition arises and
				  the need cannot be met through normal procurement methods.
b) Statutory Emergency Conditions
A statutory emergency condition exists:
1) when there exists a threat to public
				health or public safety;
2) when
				immediate expenditure is needed for repairs to university property in order to
				protect against further loss or damage to university property;
3) to prevent or minimize serious disruption
				in critical university services that affect health, safety, or collection of
				substantial State revenues; or
4)
				to ensure the integrity of university records.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2033 - Best Value Procurements

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition - A best value procurement
				means a contract award determined by objective criteria related to price,
				features, functions, and life-cycle costs that may include:
1)
total cost of ownership, including
				warranty, under which all repair costs are borne solely by the warranty
				provider; repair costs; maintenance costs; fuel consumption; and salvage
				value;
2)
product
				performance, productivity, and safety standards;
3)
the supplier's ability to perform
				to the contract requirements; and
4)
environmental benefits, including
				reduction of greenhouse gas emissions, reduction of air pollutant emissions, or
				reduction of toxic or hazardous materials
.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2035 - Competitive Selection Procedures for Professional and Artistic Services

Current through Register Vol. 48, No. 28, July 12, 2024
a) Application
1) The provisions of this Section apply to
				every procurement of professional and artistic services except those subject to
				the Architectural, Engineering and Land Surveying Qualifications Based
				Selection Act [ 30 ILCS 535 ] and except as provided in subsection
				(e).
2) "
Professional and
				artistic services
"
means those services provided under
				contract to a
university
by a person or business, acting as an
				independent contractor, qualified by education, experience and technical
				ability
[
				30 ILCS
				500/1-15.60 ].
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT › Subpart E - SOURCE SELECTION AND CONTRACT FORMATION › Section 4.2037 - Tie Bids and Proposals

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Tie bids or proposals are those from responsive and responsible vendors that
				are, in the case or bids, identical in price and, in the case of proposals,
				identical in rank after evaluation.
b) Tie bids or proposals will be treated as
				follows:
1) If the tied vendors include only
				one Illinois resident vendor, the Illinois resident vendor shall be given the
				award. "Illinois resident vendor" has the meaning ascribed in Section
				4.4510
				(Resident Bidder and Offeror Preference).
2) If the award cannot be determined after
				applying the Illinois resident vendor preference, the bidder or offeror who is
				a BEP or VBP certified vendor shall be given the award.
3) In all other situations, the award shall
				be made by lot unless the SPO determines that:
A) awarding to one of the vendors is in the
				State's best interest because, for example, that vendor is likely to be more
				reliable or responsive to the State's needs, based on past performance;
				provides a better quality of the supply or service; provides quicker delivery;
				or, in the case of proposals, because of a desire to take advantage of the
				lower price; or
B) splitting the
				award is in the State's best interest because of a need to ensure delivery of
				the supply or service, or is necessary or desirable to promote future
				competition, and provided the affected vendors agree to the split
				award.