Compilation of Rules and Regulations of the State of Georgia › Department 111 - RULES OF DEPARTMENT OF COMMUNITY HEALTH › Chapter 111-8 - HEALTHCARE FACILITY REGULATION › Subject 111-8-53 - RULES AND REGULATIONS FOR NARCOTIC TREATMENT PROGRAMS › Rule 111-8-53-.09 - Administration

Current through Rules and Regulations filed through June 27, 2024
(1) Program
				Purpose. A licensed program shall operate, in accordance with these rules,
				under written policies and procedures that define its philosophy, purpose,
				program orientation, and procedures. Such policies and procedures must identify
				the types of drug-dependent individuals and the ages of the patients that the
				program serves, including referral sources.
(2) Program Description. A licensed program
				shall develop and fully implement written policies and procedures that describe
				the range of treatment and services provided by the program. These policies and
				procedures must describe how identified treatment and services will be provided
				and how such treatment and services will be assessed and evaluated. A program
				description must show what services are provided directly by the program and
				what treatment and services are provided in cooperation with available
				community or contract resources.
(3) Finances. The governing body shall
				provide for the preparation of an annual budget and approve such budget. Copies
				of the current year's budget and expenditure records must be made available to
				the Department for examination and review by the Department upon
				request.
(4) Fees. The program
				shall develop and implement a written schedule of patient fees. The schedule
				must identify all fees that are chargeable to patients and a copy of the
				current schedule shall be posted in a conspicuous place so as to inform
				patients and their parents, guardians, or responsible parties of such schedule
				of fees.
(5) Patient Records. The
				patient record must accurately reflect the course of appropriate treatment
				provided to the patients. Programs must organize and coordinate patient records
				in a manner that demonstrates that all pertinent patient information is
				accessible to all appropriate staff and to the Department. The patient's
				Central Registry I.D. number must be maintained in each patient record and some
				form of a patient identification must appear on each page of the record. Each
				patient record must contain, at a minimum, the following:
(a) Basic identifying information including
				name, current address, current telephone number, date of birth, sex, and
				race;
(b) If applicable, the names,
				addresses, and telephone number of parents, or guardians, or responsible
				parties;
(c) Persons to notify in
				case of an emergency if different from above;
(d) Appropriate evidence of a history of
				opiate addiction prior to entry into the program;
(e) Records of screening and assessment,
				including information about expected charges for services;
(f) If applicable, documentation of why the
				patient was not admitted for treatment and suggested referrals given to
				patient;
(g) Written consents,
				signed by the patient and dated and witnessed, as required in Rule
				111-8-53-.12(1)(c)1.;
(h) Documentation of Central Registry
				clearance as required in Rule
				111-8-53-.19;
(i) Documentation of orientation as required
				in Rule 111-8-53-.12(1)(c)3.;
(j) The individual treatment plan and
				documentation of patient involvement in the development of the individual
				treatment plan;
(k) Medical
				reports, nursing notes, laboratory results including reports of drug screens,
				progress notes, and documentation of current dose and other dosage data, with
				all entries signed and dated by the appropriate professional staff;
(l) Dated and signed case entries of all
				significant contacts with or concerning patients, including a record of each
				counseling session in chronological order, as well as dated and signed forms
				and assessments;
(m) Correspondence
				with the patient, his or her family members, and other individuals and record
				of each referral for service and the results thereof;
(n) Documentation by appropriate professional
				staff that supports the course of treatment being provided; and
(o) Discharge summary, including reasons for
				discharge and any referral.