Arkansas Administrative Code › Agency 012 - Department of Arkansas Heritage › Division 01 - Commemorative Commission › Rule 012.01.99-001 - Old State House Museum rental procedures and fee update

Current through Register Vol. 49, No. 6, June, 2024
REVISION TO THE RULES AND REGULATIONS SECTION
				4.2, ARTICLE 4.2-02 OF
				THE
ARKANSAS COMMEMORATIVE COMMISSION
The Old State House is a history museum within a historic site.
				Our first responsibility is to the building, its collections and programs.
				Within certain limits the building is available for appropriate uses. Members
				of the Old State House Museum Associates receive up to a 2 0% discount on
				rentals.
1. The user agrees that the
			 Old State House facility and grounds will not be used to sell a product,
			 announce a fund raising activity or hold a fund-raising event unless the Old
			 State House is the direct benefactor of the sale or fund-raiser.
2. A fee will be charged to all who use the
			 facility and/or grounds.
3. No
			 event may exceed 4 hours. Set-up and clean-up are limited to an additional hour
			 each.
4. Alcoholic beverages may be
			 served for two hours only.
5. Food
			 and drink are to be catered by a professional firm approved by the Old State
			 House and will be restricted to areas designated by the Old State House.
			 Caterers are required to do their own set-up and clean-up. No beer kegs are
			 permitted inside the building. All trash must be removed from the building and
			 deposited in the dumpster.
6.
			 Should inclement weather occur during use of the grounds, the party is to cease
			 immediately unless the user has made an additional deposit with the Old State
			 House for use of the facility due to inclement weather. Should inclement
			 weather not occur, the deposit for the facility will be returned.
7. Smoking is prohibited by City
			 Ordinance.
8. Small musical
			 ensembles are permitted including electrical keyboard instruments. Pianos may
			 not be taken upstairs.
9. Birdseed
			 and flower petals may be thrown outside only. No rice may be thrown.
10. No alterations of the galleries, walls or
			 any part of the building or exhibits are permitted in any way.
11. User must provide chairs, tables, cloths,
			 security guards (if needed) and any other supplies necessary for the
			 function.
12. With the exception of
			 the Old State House Museum Associates functions, no seated dinners may be held
			 in either legislative chamber. Exceptions to this rule may be permitted on a
			 case by case basis by the Arkansas Commemorative Commission.
13. All foods and beverages for receptions
			 must be carried up and down the central stairway.
14. Due to the age of the floors, dancing
			 will not be allowed.
15. No candles
			 or ice sculptures will be allowed in the museum. Chafing dishes with sterno may
			 be used.
16. Only free standing
			 tents are allowed on the grounds.
17. At least three (3) weeks written
			 notification of cancellation is required or the full rate will be
			 charged.
18. The user is
			 responsible for and will assume the cost for any damages to the building and
			 its contents or the grounds during his or her function.
19. Failure to return this form one (1) month
			 prior to the event abolishes the responsibility of the Old State House to hold
			 the date.
20. A security fee of
			 $100.00 per guard is required for every 200 people attending the rental. At
			 least one guard will be required for all rentals, even those having fewer than
			 2 00 participants.
21. Early
			 delivery of decorations, floral arrangements, food and/or beverages must be
			 approved by the Special Usages Manager.
I have read the Users Policies and Procedures for the Old State
				House and agree to abide by and be bound by those conditions and procedures as
				outlined. I understand that to violate or disregard any of these conditions may
				result in an additional charge.
FEE SCHEDULE
The user's fee includes the use of space and educational
				program. Please indicate on the reservation form whether or not you request the
				educational program.
SPACE FEE
Grounds Only
$800.00
Riverfront Room and/or Central Hall
$800.00
Supreme Court Room
$400.00
Portraits
$ 50.00
Supreme Court 35 x 35
100 - reception
				50 - seated
Riverfront 53 x 25
100 - reception 60
				- seated
1. A security fee
			 of $100.00 per guard is required for every 200 people attending the rental. At
			 least one guard will be required for all rentals, even those having fewer than
			 2 00 participants.
2. A wedding
			 portrait fee will not be charged if the wedding and/or reception is held at the
			 Old State House.
Schedule 2
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