California Code of Regulations › Title 5 - Education › Division 1 - California Department of Education › Chapter 18.5 - California State Preschool Program › Subchapter 7 - Family Data File › Article 3 - Documentation Requirements › Section 17764 - Documentation of Need for Full-Day CSPP: Employment

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) If the basis of need as stated on the
					 application for services is employment of the parent, the documentation of the
					 parent's employment shall include the days and hours of employment. If the
					 total number of hours worked each week is consistent, but the days and hours of
					 employment vary, the documentation shall support the total number of hours
					 worked each week.
(b) If the parent
					 has an employer, the parent shall obtain and provide documentation of need
					 based on employment that consists of one of the following:
(1) Pay stubs that indicate the days and
					 hours of employment; or
(2) Pay
					 stubs that indicate the total hours of employment per pay period, as long as
					 the hours generally correlate with the parent's requested number of hours
					 needed each week.
(3) When the pay
					 stubs do not meet the criteria of either subsections (1) or (2) above, the
					 contractor shall verify the days and hours, or the total number of hours, of
					 employment each week by doing one of the following:
(A) Secure an independent written statement
					 from the employer indicating the days and hours of employment using the release
					 authorization pursuant to section
					 17762; or
(B) Telephone the employer to verify the days
					 and hours of employment and maintain a record of the verified
					 information;
(4) If the
					 parent's employment precludes the contractor from verifying a specific number
					 of hours per week, the contractor shall use the provided documentation from
					 either month of the two-month window immediately preceding the initial
					 certification or recertification and identify the highest number of actual
					 hours worked within any given week and use that as the basis for approving the
					 certified schedule on the application for services.
(5) If at the time of initial certification
					 or recertification the parent does not have a work history, the contractor
					 shall establish the certified schedule based on the verified days and hours or
					 the highest number of total hours per week the employer expects the parent to
					 work.
(6) If the employer refuses
					 or is non-responsive in providing the requested information, the contractor
					 shall record the attempts to contact the employer and specify in the family
					 data file the reasonableness of the days and hours of employment based on the
					 description of the employment and community practice.
(7) If the parent asserts in a declaration
					 signed under penalty of perjury that a request for employer documentation would
					 adversely affect the parent's employment, the contractor shall review the
					 declaration and determine whether the days and hours of employment based on the
					 parent's description of the employment and community practice are reasonable
					 and include the declaration and determination of reasonableness in the family
					 data file.
(8) When the employed
					 parent does not have pay stubs or other record of wages from the employer and
					 has provided a self-certification of income, as defined in section
					 17700, the contractor shall assess
					 the reasonableness of the days and hours of employment, based on the
					 description of the employment and the documentation provided pursuant to
					 section 17762, and authorize only the time
					 determined to be reasonable.