California Code of Regulations › Title 2 - Administration › Division 2 - Financial Operations › Chapter 1 - California Victim Compensation Board (Calvcb) Regulations › Article 8 - Traveling Expenses › Section 711 - Transportation Expenses

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Transportation expenses consist of the charges for commercial carrier fares;
				  private car mileage allowances; emergency repairs to state cars; overnight and
				  day parking of state or privately-owned cars; bridge and road tolls; necessary
				  taxi, bus, or streetcar fares; and all other charges essential to the transport
				  from and to the official headquarters.
(b) Reimbursement will be made only for the
				  method of transportation which is in the best interest of the State,
				  considering both direct expense as well as the officer's or employee's time.
				  Provided the mode of transportation selected does not conflict with the needs
				  of the agency, the officer or employee may use a more expensive form of
				  transportation and be reimbursed at the amount required for a less expensive
				  mode of travel. Both modes of transportation will be shown on the travel claim
				  with reference to this section.
(c)
				  In any case in which reimbursement for expenses of transportation by private
				  automobile or privately-owned airplane is claimed, the license number of the
				  automobile or the civilian airplane license number as well as the name of each
				  state officer, employee, or board, commission, or authority member transported
				  on the trip shall be stated. As such reimbursement is for the expense of use of
				  the automobile or airplane regardless of the number of persons transported, no
				  reimbursement for such transportation shall be allowed any passenger in any
				  automobile or airplane operated by another such officer, employee or member.
In the determination of fares or mileage paid for
					 transportation by airplane, the point of origin or return shall be an
					 appropriate airport facility serving the area of the employee's headquarters or
					 residence, whichever results in the lesser distance or amount.
(d) Expenses arising from travel between home
				  or garage and headquarters shall not be allowed. Where a trip is commenced or
				  terminated at claimant's home, the distance traveled shall be computed from
				  either his headquarters or home, whichever shall result in the lesser distance.
Exceptions to the above are:
(1) Where such expenses are incurred by call
				  back for overtime work necessitating more than one trip to the work location on
				  a normal work day or by reason of any call back on an employee's normal day
				  off.
(2) When the headquarters of a
				  permanent, full time employee is located 24 or more kilometers (15 or more road
				  miles) one way from the nearest residential area with available housing, the
				  appointing power may authorize payment of expenses incurred by an employee in
				  the use of a privately owned vehicle.
(A) The
				  authorizing agency must obtain prior approval from the Board of Control with
				  regard to the location of the nearest residential area with available housing
				  and amount of mileage to be paid.
(B) Reimbursement will be at the rate
				  provided in Rule 714(b) for distance driven and authorized in accordance with
				  this rule and being in excess of 48 kilometers (30 miles) round trip.
(C) The term "available housing" as used in
				  this subsection is intended to relate primarily to the quantity of housing
				  available and not to its quality or cost.
(D) Distance will be computed from a location
				  within the selected nearest residential area to the employee's work
				  headquarters by the most direct road route and not the actual miles
				  driven.
(E) If an employee's
				  residence is not located in the designated residential area, but is more than
				  48 kilometers (30 miles) round trip from his remote location headquarters, he
				  may be reimbursed for travel from his residence or from the selected location
				  within the designated residential area, whichever is less.
(F) Payments will be authorized only if the
				  appointing power has determined that the employee cannot participate in a
				  department sponsored car or van pool.
(G) An employee whose headquarters is
				  designated as remote and who lives in the designated residential area who is
				  required to report to a worksite other than headquarters for a particular day,
				  and who is required to use his own vehicle shall receive payment for the round
				  trip from the designated residential area to the worksite.
(H) An employee whose headquarters is
				  designated as remote and who lives less than 24 kilometers (15 miles) from
				  headquarters, who is required to report to a worksite other than headquarters
				  for a particular day, and who is required to use his own vehicle shall receive
				  payment for the round trip from his own residence to the worksite or his
				  headquarters to the worksite, whichever is less.
(I) An employee whose headquarters is
				  designated as remote, who does not live in the designated area but lives more
				  than 24 kilometers (15 miles) from his headquarters, who is required to report
				  to a worksite other than headquarters for a particular day and who is required
				  to use his own vehicle shall receive payment for the actual round-trip distance
				  by the most direct route, not to exceed:
1.
				  The distance from the designated residential area to the worksite, or
2. The distance from the employee's
				  headquarters to the worksite, whichever is
				  greater.
(3)
				  When travel to or from a common carrier commences or terminates before or after
				  the regularly scheduled work day or on a regularly scheduled day off, distance
				  may be computed from the employee's residence in accordance with Section
				  714(b).