Arizona Administrative Code › Title 8 - EMERGENCY AND MILITARY AFFAIRS › Chapter 2 - DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS DIVISION OF EMERGENCY MANAGEMENT › Article 3 - GOVERNOR'S EMERGENCY FUND › Section R8-2-301 - Definitions

Current through Register Vol. 30, No. 28, July 12, 2024
In addition to the definitions provided in A.R.S. §
									26-301, the following definitions apply to this Article, unless specified
				  otherwise:
1. Adjutant General" means the head of the
				Arizona Department of Emergency and Military Affairs pursuant to A.R.S.
				§§
									26-101(C)  and  26-102(A) and (C), of which the Division of
				Emergency Management is a component.
2. "Administrative Costs" means costs
				incurred in administering funds from the Governor's Emergency Fund in
				accordance with this article as authorized by A.R.S. §
									35-192 et seq.
				Examples include: establishing Project files, providing copies of
				documentation, collecting cost data and developing cost estimates, working with
				the State during Project monitoring, final inspection, audits and audit
				preparation.
3. "Applicant" means
				any State Agency or Political Subdivision of the State that requests assistance
				from the State for a State Level Emergency.
4. "Applicant Agreement" means a written
				agreement between the Applicant and the Division setting forth the terms under
				which the Division may provide assistance to the Applicant.
5. "Applicant's Authorized Representative"
				means the person authorized by the governing body of an Applicant to request
				Governor's Emergency Funds, time extensions, and attend to other recovery
				matters related to a specific Declaration.
6. "Application for Assistance" means a
				written request by an Applicant to the Director to have the Governor declare a
				State-Level Emergency.
7. "Budgeted
				Employees" means employees of the Applicant holding positions, the wages and
				benefits for which were included in the Applicant's last annual budget adopted
				by Applicant prior to the Incident in question.
8. "County" means the county or counties
				where a State-Level Emergency is located.
9. "Damage" means (a) physical damage to
				Facility or Facilities resulting from an Incident that results in a
				Declaration, and (b) also includes temporary or emergency protective measures
				taken in anticipation of, or in response to, an Incident that results in a
				Declaration.
10. "Declaration"
				means the document in which the Governor declares that a State-Level Emergency
				exists pursuant to A.R.S. §
									35-192(A)  and authorizes an expenditure from
				the Governor's Emergency Fund.
11.
				"Department" means the Arizona Department of Emergency and Military Affairs, of
				which the Division of Emergency Management is a component.
12. "Director" means the Director of the
				Division of Emergency Management within the Arizona Department of Emergency and
				Military Affairs.
13. "Division"
				means the Division of Emergency Management within the Arizona Department of
				Emergency and Military Affairs.
14.
				"Eligible Cost" means the cost must be reasonable and necessary, as determined
				by the Division, and allowed under A.A.C. R8-2-313.
15. "Eligible Work" means (a) as determined
				by the Division, reasonable and necessary actions taken and work performed for
				temporary and emergency purposes, or for permanent purposes, by an Applicant in
				response to and for recovery from a State-Level Emergency that are consistent
				with the intent and purposes set forth in A.R.S. §
									35-192 and A.A.C. Title
				8, Chapter 2, Article 3, or (b) Hazard Mitigation.
16. "Emergency Resolution" means a document
				by which the governing body of a Political Subdivision declares an
				emergency.
17. "Facility" means any
				building, works, system or equipment, built or manufactured, or an improved and
				maintained natural feature. Land used for agricultural purposes is not a
				Facility.
18. "Governor's Emergency
				Fund" means the portion of the general fund available to pay Eligible
				Costs.
19. "Hazard Mitigation"
				means a sustained action taken to reduce or eliminate long-term risk to people
				and property from natural hazards and their effects.
20. "Improved Project" means work done on a
				Facility beyond that required to return the Facility to the condition it was
				before the State-Level Emergency in question, except for (a) work necessary to
				bring the Facility into compliance with current codes and standards as defined
				by regulatory codes and other requirements applicable at the Project's
				location, regardless of whether the Applicant is otherwise exempt from such
				regulatory codes or other requirements, and (b) Hazard Mitigation.
21. "Incident" means an event described in
				A.R.S. §
									35-192(B).
22.
				"Incident Period" means the time interval of a State-Level Emergency during
				which the Damage caused by the Incident in question actually occurs, as
				determined by and stated in the Governor's Declaration.
23. "Kick-Off Meeting" means an Applicant's
				first post-Incident, in-person or electronic meeting with the Division that
				addresses the specific needs of the specific Applicant, and in which the
				Division and the specific Applicant are participants.
24. "Non-Budgeted Employees" means employees
				of the Applicant:
a. Holding positions not
				included in the Applicant's last annual budget adopted by Applicant prior to
				the Incident in question;
b. Any
				permanent employees funded in whole or in part from an external
				source;
c. Temporary employees hired
				to perform Eligible Work; and
d.
				Seasonal employees working outside their normal season of
				employment.