reglab/statecodes huggingface dataset:
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 14 - Department of Finance (Administrative Services) › Rule 016.14.12-004 - Policy No. 303 - Vendor Maintenance

Current through Register Vol. 49, No. 6, June, 2024
I.
PURPOSE
:
To provide uniform Department of Human Services (DHS) procedures for
			 creating and changing master vendor files in the Arkansas Administrative
			 Statewide Information System (AASIS).
II.
PROCEDURES
: ENTERING A NEW
			 VENDOR
A. BEFORE submitting a request
			 for a new vendor, requestor MUST:
1. Obtain a
signed
Form W-9 from the vendor AND retain the Form
			 W-9 in a file for audit purposes;
2. Obtain a written statement from the vendor
			 regarding the following, as these are critical fields that must be completed
			 correctly in accordance with the vendor's written dictates and reflect
			 information that is not found on the Form W-9:
*
Direct Deposit Information,
if applicable
(Obtain a copy of the vendor's voided check or a copy of
				the bank statement showing the vendor's name and bank account routing number
				from the vendor's financial institution. Scan the voided check or bank
				statement and attach the copy to the E-Form. If a scanner is not available, fax
				to ATTN: Vendor Specialist at 501-324-9311 ).
*
Telephone number
*
Fax number
*
E-mail address
(if desired by the vendor that
				such be entered)
*
Minority Indicator
information, and
*
1099 Reportable
status
3. Verify that the following steps have been
			 completed:
* Checking the AASIS master vendor system to verify that there
				is no file already in existence in AASIS for this vendor name and
				address;
* Verifying that the name is not on the DHS Excluded Providers
				list found at:
https://dhsshai-e.arkansas.gov/OFA/ExclProv/default.aspx
NOTE: To be granted access to view the
DHS
Excluded Providers list, DHS staff person must have passed a Criminal
				Background
Check and must have been granted access to the list by Vendor
				Maintenance Specialist in Contract Support Section.
* Verifying that the name is not on the OSP Suspended/Debarred
				Vendors list and State and Federal Excluded Parties List, found at:
http://www.dfa.arkansas.gov/offices/procurement/guidelines/Pages/default.as
px)
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 14 - Department of Finance (Administrative Services) › Rule 016.14.12-006 - DHS Sub-Grant Policy

Current through Register Vol. 49, No. 6, June, 2024
I.
Background
A. A sub-grant is an award
			 of resource assistance to promote a program or goal of public benefit, as
			 authorized by the applicable funding legislation. The nature of the sub-grant,
			 the eligible recipients, the method of award, and the terms and conditions
			 depend on the specifics of the statute that created the grant program (if
			 publicly funded) and the implementing regulations.
B. In choosing whether to award funds by
			 contract or sub-grant, states generally follow the selection logic established
			 in the federal Grant and Cooperative Agreement Act of 1977, as amended, which
			 indicates:
1. Use of a legal instrument of
			 acquisition
(contract)
is appropriate
			 when the principal purpose is to acquire property, products, or specific
			 services for the direct use of the government in carrying out its primary
			 functions;
2. Use of a legal
			 instrument of assistance
(sub-grant)
is
			 appropriate when the principal purpose is more generalized public support,
			 stimulation or capacity-building functions.
3.
If there is a question as to the
			 most appropriate agreement format, the division should consult with Contract
			 Support Section (CSS).
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 14 - Department of Finance (Administrative Services) › Rule 016.14.12-007 - Policy 1069 - Recruitment Program.

Current through Register Vol. 49, No. 6, June, 2024
1069.1.0
Implementation and
			 Modification
1069.1.1 The Department
of
Human Services Career Opportunities Policy and
the
procedures that implement it will be administered without regard to
			 face, creed, color, sex, age, religion, national origin, disability status,
			 veteran status, orpolitical affiliation.
1069.1.2 Applicants with disabilities are
			 invited to request any needed accommodations to participate in this program.
			 Alternate formats (large print, audiotape, etc.) will be provided upon request.
1069.1.3 This policy and the
			 supporting procedures apply to all positions within Department of Human
			 Services and all applicants for employment with Department of Human Services,
			 unless otherwise stated as exempt or ineligible.
1069.1.4 Department
of
Human
			 Services -Recruiting and Placement Department shall have primary responsibility
			 for the implementation of this policy and shall propose and coordinate any
			 modifications to these procedures for approval by the Department of Human
			 Service's Executive Staff.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 14 - Department of Finance (Administrative Services) › Rule 016.14.14-001 - DHS Policy 1082: Drug Screens and Criminal Background Checks of Providers of Certain Medicaid In-Home Care Services

Current through Register Vol. 49, No. 6, June, 2024
I. Purpose:
(a) Implement Act 1336 of 2013; and
(b) Enhance the integrity of the Department
			 of Human Services Medicaid program by providing for drug screens and criminal
			 background checks of caregivers.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.06-004 - CFS-593: State Vehicle Safety Program - Additional Requirements for DCFS Drivers

Current through Register Vol. 49, No. 6, June, 2024
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CFS-593
Arkansas State Vehicle Safety Program Additional
				Requirements for DCFS Drivers
PURPOSE
The CFS-593 is used to certify that all persons affiliated with
				DCFS have read and understand the additional requirements for their mandatory
				participation in the Arkansas State Vehicle Safety Program (ASVSP).
INSTRUCTIONS FOR THE
				CFS-593
A. The
			 form must be
completed
and
certified
:
1. Job applicants will complete this form
AND
the Hiring Official will certify it
before
the
			 person may be selected for a position within the Division.
2. DCFS employees will complete this form
AND
their supervisor or the supervisor's designee will certify
			 it.
3. DCFS affiliates will
			 complete this form
AND
the organizational staff member assisting
			 the affiliate will certify it.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.09-002 - CFS-400, CFS-446, CFS-475, CFS-6093, CFS-6094, Policy VI-A, Procedure VI-A1, Policy VII-A, Procedure VII-A1, Procedure VII-A3, Policy VIII-F, Procedure VIII-F1, Revised Publications: Pub 22, Pub 30, Pub 04

Current through Register Vol. 49, No. 6, June, 2024
PUB-04 - Minimum Licensing Standards
				(EXCERPT)
200.3
Personal
			 Qualifications/Home Study
1. In a
			 two-parent home, the husband and wife shall be joint applicants, shall each
			 participate in the approval process, and shall provide verification that they
			 have been married at least two (2) years.
2. A minor may not be adopted or placed in a
			 foster home if the 
			 : individual seeking to adopt or to serve
			 as a foster parent is cohabiting with a sexual partner outside of marriage
			 which is valid under the constitution and laws of this state.
The prohibition of this section applies equally to cohabiting
				opposite-sex and same-sex individuals.
(Text not affected has been removed for this
				excerpt)
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.10-006 - Policies and Procedures; Revised, New and Rescinded Rules

Current through Register Vol. 49, No. 6, June, 2024
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EXCERPT, DIVISION OF CHILDREN & FAMILY SERVICES POLICY
				& PROCEDURES MANUAL, GLOSSARY
APPENDIX 1: GLOSSARY
01/2011
CHILD
-
An individual who has not
				attained 18 years of age.
CHILD (FOR TITLE IV-E PURPOSES)
				-
A. For the
			 purposes of the title IV-E foster care program, an individual:
1) Who is in foster care under the
			 responsibility of DHS.
2) Who has
			 attained 18 years of age but who has not attained 19, 20, or 21 years of
			 age.
3) Who meets any of the
			 following conditions:
a. Completing secondary
			 education or a program leading to an equivalent credential.
b. Enrolled in an institution which provides
			 post-secondary or vocational education.
c. Participating in a program or activity
			 designed to promote, or remove barriers to, employment.
d. Employed for at least 80 hours per
			 month.
e. Incapable of doing any of
			 the above described activities due to a medical condition, which incapability
			 is supported by regularly updated information in the case plan
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.11-009 - DCFS Family Services Policy and Procedures Manual

Current through Register Vol. 49, No. 6, June, 2024
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Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.12-001 - Changes to Policy & Publications- Policy VI-L: EducationalServices for Children in out-of-home placement; Procedure VIII-A2: Youth Transitional Plan & Life Plan; Procedure VIII-B1: Extended Foster Care; CFS-435-D; CFS-435-I

Current through Register Vol. 49, No. 6, June, 2024
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Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.12-002 - PROCEDURE XIII-A8: Child Maltreatment Central Registry Review Team - Clarifies that AR Child Abuse Central Registry Name Removal Committee decisions will be sent in writing by the Central Registry manager or designee

Current through Register Vol. 49, No. 6, June, 2024
If the offender's name is not eligible to be automatically
				removed from the Child Maltreatment Central as described in Procedure XIII-A7
				above, the Child Maltreatment Central Registry Review Team shall review removal
				requests. The Child Maltreatment Central Registry Review Team shall operate as
				follows:
A. The Director of DCFS will
			 appoint the members of the Child Maltreatment Central Registry Review Team. The
			 Review Team will be made up of DCFS central office and field staff, CACD, and a
			 representative from OCC. There should be five members with alternates in case
			 of scheduling conflicts.
B. The
			 Review Team will select an alternating chairperson for each quarter.
C. The Review Team will determine a regular
			 meeting schedule for the revifew any requests that meet all criteria, but shall
			 meet no less-frequently than on a quarterly basis.
D. Review requests must be received 60 days
			 in advance of the review meetihg, and all Review Team members will be provided
			 with the case information 15 days prior to the review team meeting. All
			 decisions will be by a majority vote of the team members.
E. All team decisions will be
sent
in writing
by the Central Registry
			 Manager or designee
.
1) Denials
			 will be sent to the applicants by certified mall within 15 days of the review
			 team meeting.
2) Approvals will be
			 sent to the applicants by regular mail within 15 days of the review team
			 meeting.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.12-005 - Changes to Policy and Publications - To Note requirement that landlord must provide acknowledgement that his/her tenants plan to foster in additional locations in policy and forms

Current through Register Vol. 49, No. 6, June, 2024
EXCERPT
POLICY VII-C: FOSTER HOME ASSESSMENT
				PROCESS
08/2012
Housing
A.
Space must be adequate to promote
			 health and safety. Each bedroom should have at least 50 square feet of space
			 per occupant.
B.
All
			 firearms must be maintained in a secure, locked location and stored separately
			 from ammunition.
C.
All water hazards and dangerous pets will be assessed. Safeguard measures will
			 be implemented, as.appropriate.
D.
Children of opposite sexes will
			 have their own separate bedrooms if either child is four years old or older,
			 except for a mother in foster care with her child(ren).
E.
Water must be provided by public
			 water system or approved annually by the Department of Health.
F.
Prospective foster
			 parents who rent must obtain acknowledgement from their landlord that they plan
			 to foster on landlord's property if they are approved by DCFS to
			 foster.
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Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.13-002 - Revision to CPR and First Aid Requirements for Foster and Adoptive Parents

Current through Register Vol. 49, No. 6, June, 2024
DCFS SUMMARY OF CHANGES FOR DECEMBER 2012
				PROMULGATION
SUMMARY OF DCFS REGULAR PROMULGATION
The purpose of this regular promulgation is to revise the
				Foster Parent Handbook to include Health and Safety Institute and EMS Safety
				Services Inc. as accepted First Aid and CPR providers to expand the number of
				training providers for DCFS foster and adoptive homes thereby potentially
				expediting the foster and adoptive home application and re-evaluation processes
				by providing more trainer options.
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Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.13-003 - Clarifications Regarding Initial Denial of Subsidized Guardianship Program

Current through Register Vol. 49, No. 6, June, 2024
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Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.13-006 - Appendix 1: Glossary- new and revised definitions per Acts 1006, 1055, 725, and 1208 of 2013

Current through Register Vol. 49, No. 6, June, 2024
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Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.13-011 - POLICIES III-B - NOTIFICATION OF RELATIVES AND FICTIVE KIN WHEN A CHILD IS TAKEN INTO CUSTODY; VI-A - OUT-OF-HOME PLACEMENT CRITERIA; VI-B - CONSIDERATION OF RELATIVES AND FICTIVE KIN FOR CHILDREN IN FOSTER CARE; VII-A - FOSTER HOME PURPOSE AND ROLES; VII-C - FOSTER HOME ASSESSMENT PROCESS; VIII-G - FOSTER PARENT, PROVISIONAL FOSTER PARENT, AND RELATIVE ADOPTION; VIII-DEVELOPMENT OF ADOPTIVE HOMES; PROCEDURES III-F1, VIII-I1; APPENDIX 8; PUB-22 - Standards of Approval for Foster and Adoptive Homes; PUB-30 - Foster Parent Handbook; Forms CFS-323-B, CFS-341, CFS-475-A, CFS-475- C

Current through Register Vol. 49, No. 6, June, 2024
I POLICY lll-B: NOTIFICATION OF RELATIVES
AND
				FICTIVE KIN
WHEN A CHILD IS TAKEN INTO CUSTODY BY THE
				DIVISION
According to state and Federal law, (Act 1311 of 2009 and
				section 471(a)(31) of the Fostering Connections to Success and Increasing
				Adoptions Act of 2008), the Division shall exercise due diligence to identify
				and provide notice to all adult grandparents and other adults who are related
				to the child transferred to the custody of the Division within the third degree
				of kinship by virtue of blood, adoption, or marriage. Additionally, the
				Division will provide notice to any other adult relatives suggested by the
				parents of the child. Per A.C.A. §
									9-28-107, the Division may provide
				notice of a child transferred to the custody of the Division to fictive kin
				which are persons who have a strong, positive emotional tie to the child and
				have a positive role in the child's life but are not related by blood,
				adoption, or marriage. The Division will, on a continuing basis, seek out for
				the purpose of identifying potential opportunities for permanency, persons with
				whom the child has meaningful relationships. The Division will document its
				attempts to provide notice in court reports.
PROCEDURE lll-Bl: Notice to Relatives and
				Fictive Kin
Notices
A. The Family Service Worker
will
provide notice using CFS-323-A: Notice to Adult Relatives by Blood,
			 Adoption, or Marriage that a Child Has Been Taken into DCFS Custody to all
			 adult relatives by blood, adoption, or marriage within the third degree of
			 kinship, as well as any other adult relatives suggested by the parents of the
			 child.
1) The Division
should
provide notice using CFS-323-B: Notice to Fictive Kin that a Child Has
			 Been Taken into DCFS Custody to any adults identified as having a positive,
			 meaningful relationship with the child and/or could offer needed services and
			 supports to the child and/or his or her family.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.13-014 - Interdivisional Staffing and Child Case Review Committee (CCRC) Policy

Current through Register Vol. 49, No. 6, June, 2024
INTERDIVISIONAL STAFFINGS
When a
youth is receiving DHS services
				and
has serious and complex needs that make placements difficult,
				a caseworker can refer the youth for an interdivisional staffing. The purpose
				of an interdivisional staffing is threefold:
A.
To improve treatment/case
			 planning to more appropriately address the youth's
			 needs;
B.
To provide assistance and support to DCFS field staff, direct
			 services staff, and other stakeholders involved with the youth and family;
			 and,
C. To attempt to
			 resolve the youth's issues before referring him or her to the Child Case Review
			 Committee (CCRC). An interdivisional staffing must take place before a CCRC is
			 held.
Youth referred for interdivisional staffings include, but are
				not limited to, youth who:
A. Are in
			 DHS custody and have significant trouble being placed due to multiple, more
			 serious and/or complex needs
or who are at risk of coming into DHS
			 custody due to multiple, more serious, and/or complex
			 needs
;
B. Have cases
			 needing clarification as to which DHS Division has primary responsibility for
			 the case; and/or,
C. Have cases
			 needing intensive coordination between DHS Divisions, service providers, and/or
			 other community partners in order to connect the youth with appropriate
			 services and supports in an effort to help youth reach permanency.
An interdivisional staffing is comprised of the following
				individuals:
A. A representative from
			 the following DHS Divisions- Children and Family Services, Youth Services,
			 Medical Services, Developmental Disabilities Services, Behavioral Health
			 Services, and Office of Policy and Legal Services
B. A representative of the Department of
			 Education,
Special Education (as needed)
C. Specialized Placement Unit (SPU) Manager,
			 whose responsibilities include:
1)
			 Coordinating the interdivisional staffings;
2) Managing contract;, and,
3) Providing technical assistance.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.13-016 - Prospective Provisional Placement Referral Procedures

Current through Register Vol. 49, No. 6, June, 2024
PROCEDURE II-E11: Protective Custody of Child
				in Immediate Danger
The FSW investigator will:
A. Take the child into protective custody for
			 up to 72 hours if:
a) The circumstances
			 present an immediate danger to the child's health or physical well-being;
			 or,
b) The child is neglected as
			 defined under Garrett's Law
			 12-18-103, and the FSW
			 investigator determines that the child and any other children, including
			 siblings, are at substantial risk of serious harm such that the children need
			 to be removed from the custody or care of the parent/legal guardian (see
			 Appendix I: Glossary, for definition of "neglect"); or,
c) Any child who is dependent as defined by
			 the Arkansas Juvenile Code of 1989,
			 9-27-301 et. seq. (see Appendix I:
			 Glossary, for definition of "dependent").
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.14-001 - Changes to Policy I-E: Official Record Keeping & Access to Official Records, and Policy II-C: Differential Response

Current through Register Vol. 49, No. 6, June, 2024
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Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.14-003 - Procedure I-D1, CFS-050-A,B,C,D,E

Current through Register Vol. 49, No. 6, June, 2024
The County Office Volunteer Coordinator will:
A. Provide volunteer applicant with a
			 Volunteer Packet and instructions on completion. The forms in the Volunteer
			 Packet that the volunteer applicant will receive are:
1) CFS-050-A: DCFS Volunteer
			 Opportunities
2) CFS-050-C: DCFS
			 Volunteer Application
3) CFS 050-D:
			 DCFS Volunteer Confidentiality Statement
4) CFS-050-E: Volunteer Agreement
5) APS-0001: Authorization for Adult
			 Maltreatment Central Registry Check
6) CFS-316: Request for Child Maltreatment
			 Central Registry Check
7) CFS-342:
			 State Police Criminal Record Check
8) CFS-593: Arkansas State Vehicle Safety
			 Program Additional Requirements for DCFS Drivers
9) VSP-001: Authorization to Operate State
			 Vehicles and Private Vehicles on State Business
10) VSP-002:Authorization to Obtain Traffic
			 Violation Record
11) Arkansas State
			 Vehicle Safety Program Manual
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.17-002 - Policy Regarding Child Involved in a Protective Services Case Who is Missing

Current through Register Vol. 49, No. 6, June, 2024
POLICY V-E: CHILD INVOLVED IN PROTECTIVE
				SERVICES CASE WHO IS MISSING
07/2017
Occasionally there are instances when a child or youth involved
				in an open protective services case may runaway or otherwise go missing. In all
				instances of missing children who are part of an open protective services case,
				the Division of Children and Family Services (DCFS) will collaborate with the
				child's family, law enforcement, and the National Center for Missing and
				Exploited Children (NCMEC) in an effort to locate the child.
Child Who May Have Been Taken Without Authorization or
				the Family has Absconded with the Child(ren)
If the family and/or Division has reason to believe the child
				was taken from his/her parents/caretakers without authorization by another
				individual, then upon notification, the family's FSW caseworker and FSW
				caseworker's supervisor will ensure the following individuals are notified of
				the child's disappearance:
A. Area
			 Director
B. Assistant Director of
			 Community Services or designee
The Assistant Director of Community Services or designee will
				then notify the DCFS Director.
The FSW caseworker will also issue a Protective Services Alert
				if:
A. The family has left the county
			 of origin and moved with their child(ren) to another county or state;
			 and,
B. The new address is unknown;
			 and,
C. The child's health or
			 physical well-being is deemed to be in immediate danger because the family is
			 involved in an open protective services case involving an identified Arkansas
			 Health and Safety Factor.
Child Who May Have Run Away
If the family and/or Division has reason to believe the child
				independently left his/her home of his/her own accord (i.e., run away), then
				upon notification, the family's FSW caseworker and FSW caseworker's supervisor
				will ensure the Area Director is also notified of the child's disappearance.
				The FSW caseworker will then follow the steps outlined below.
Procedure V-E1: When a Child is Reported Missing from a
				Family with an Open Protective Services Case
07/2017
The following applies to situations in which the child
				has been taken from his/her parents/caretakers without authorization and to
				situations in which the child has run away independently from the
				home.
After receiving notification of the child's disappearance from
				the child's family or by other means, the FSW caseworker will:
A. Notify the child's attorney ad litem (if
			 applicable) within two hours.
1) This
			 notification may occur via email, phone, or text.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.19-010 - Ensuring Child Safety and Confidentiality

Current through Register Vol. 49, No. 6, June, 2024
POLICY I-E: CONFIDENTIALITY
01/2020
OVERVIEW
The Division of Children and Family Services (DCFS or Division)
				is committed to best practice in relation to respecting client confidentiality.
				Information is confidential if it is not intended to be disclosed to persons
				other than those to whom disclosure is allowed under the statute. All employees
				of the Division shall maintain the confidentiality of children and families
				served by DCFS. Confidentiality applies to verbal, written or electronic
				transmittal of information including information in CHRIS.
No DCFS employee may accept employment or engage in any
				activity while serving as a DCFS employee, which might reasonably be expected
				to require or induce the employee to disclose confidential information. In
				addition, no DCFS employee may disclose confidential information or use
				confidential information for the gain or benefit of the employee or person in a
				close, personal relationship to the employee.
INVESTIGATIVE RECORDS
Child maltreatment investigative data, records, reports, and
				documents are confidential and may only be disclosed as provided for in the
				Child Maltreatment Act codified at A.C.A. §
								12-18-101 et
				seq.
If a DCFS employee wrongfully discloses confidential
				information, he or she is guilty of a Class A misdemeanor and can lose his or
				her job. For a Class A misdemeanor, the sentence shall not exceed one (1) year
				in the county jail and a $2,500 fine. See A.C.A. §
								12-18-205.
IN-HOME AND FOSTER CARE CASE RECORDS
Reports, correspondence, memoranda, case histories, or other
				materials related to protective services and foster care records, shall be
				confidential and shall not be released or otherwise made available, except to
				the extent permitted by federal and state law and only as listed below. This
				includes protected health information compiled or received by a licensee or a
				state agency engaged in placing a child.
A. To the Director of the Child Welfare
			 Agency Review Board as required by rule;
B. For adoptive placements, as provided by
			 the Revised Uniform Adoption Act, A.C.A. §
								9-9-201 et
			 seq.;
C. To multidisciplinary teams
			 under A.C.A. §
								12-18-106(a);
D. To the child's parent, guardian, or
			 custodian.
1) However, the licensee or state
			 agency may redact information from the record such as the name or address of
			 foster parents or providers when it is in the best interest of the
			 child.
2) The licensee or state
			 agency shall redact counseling records, psychological or psychiatric
			 evaluations, examinations or records, drug screens or drug evaluations, or
			 similar information concerning a parent if the other parent is requesting a
			 copy of a record;
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.22-001 - Updates to Child Maltreatment Investigation Policies and Procedures

Current through Register Vol. 49, No. 6, June, 2024
POLICY II-D: Investigation of Child Maltreatment
				Reports
OVERVIEW
All reports of known or suspected child maltreatment are
				promptly investigated and immediate steps are taken to protect a maltreated
				child and any other child under the care of the same alleged offender who may
				also be in danger of maltreatment. The health and safety of the child are
				always of paramount concern.
While the Department of Human Services (DHS or department),
				Division of Children and Family Services (DCFS or Division) is responsible for
				ensuring the health and safety of children in Arkansas, the Arkansas State
				Police Crimes Against Children Division (CACD) collaborates with DCFS to
				conduct investigations of child maltreatment allegations. DCFS and CACD will
				assess Priority I and Priority II referrals as outlined in the "Agreement
				Between the Department of Human Services and the Arkansas State Police" and is
				subject to renewal annually. To determine the individual responsibilities and
				operational protocol of the two agencies, see the specifics of the agreement.
				The agreement is written in accordance with Act 586 of 2007, the Governor's
				Executive Order, and all applicable federal and state laws.
DCFS and CACD, as appropriate, will issue notices regarding
				child maltreatment allegations to all persons pursuant to § A.C.A
				12-18-501
				et seq. The Division will issue notices in such a way as to ensure the rights
				to due process of the alleged offender and to protect others who may be at risk
				of harm from the alleged offender. For more information on child maltreatment
				notices, see Policy XIV-A: Notices Regarding Child Maltreatment and related
				procedures.
INVESTIGATION INITIATION TIMEFRAMES
All investigations will begin within seventy-two (72) hours
				with the exception of investigations of the following allegations. These
				allegations will begin within twenty-four (24) hours:
A. Allegations of severe maltreatment,
			 excluding an allegation:
1) Of sexual abuse if
			 the most recent allegation of sexual abuse was more than one (1) year ago or if
			 the alleged victim does not currently have contact with the alleged
			 offender;
2) Of abandonment and the
			 child is in a facility or,
3) Of
			 cuts, welts, bruises, or suffocation if the most recent allegation was more
			 than one (1) year ago and the alleged victim is in the custody of the
			 Department of Human Services; or
4)
			 In which the alleged victim is in a facility and does not currently have
			 contact with the alleged offender.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.22-003 - Development of Resource Homes and Support to Resource Parents

Current through Register Vol. 49, No. 6, June, 2024
POLICY V-C: FAMILY SUPPORT FUND
The Division of Children and Family Services (DCFS) will ensure
				that staff has prompt access to the Family Support Fund to support birth,
				post-adoptive, and resource families. The purpose of the fund is:
A. To prevent children from entering or
			 remaining in Out-of-Home Placement due to the parents' financial inability to
			 meet the children's basic needs; and
B. To pay for Out-of-Home Placement
			 incidental items that exceed twenty-five dollars ($25.00) and are both outside
			 of the contracting process and not covered by board payments. Examples include
			 school field trips, camping dues, dance supplies, musical instruments,
			 registration fees, and specialized school supplies such as graphing calculators
			 required by the school. However, the following standard school supplies will be
			 covered by personal needs monies within the board payment; sport fees or
			 equipment, social club fees, summer programs, specialized art supplies, and
			 school pictures:
1) Providers will be required
			 to provide documentation of the need for the expense. For example, a school
			 letter requiring material purchase, or a camp registration form.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 15 - Children and Family Services › Rule 016.15.22-005 - Support Payments to Provisional Resource Parents

Current through Register Vol. 49, No. 6, June, 2024
APPENDIX 9: SUPPORT PAYMENTS TO PROVISIONAL RESOURCE
				PARENTS
For relative and fictive kin resource homes (referred to
				collectively as kinship homes) that are opened on a provisional basis, the
				Division will provide a monthly support payment in the amount of $240 per child
				placed in the home. The monthly support payment is designed to help defray
				costs associated with meeting the immediate needs of children placed in the
				provisional resource home. The support payment will be pro-rated, as
				applicable, based on the placement and exit dates of the child in the
				provisional kinship home service. Eligibility for support payments is limited
				to a maximum of six consecutive months per placement episode. When a kinship
				home moves from being provisionally approved to fully approved, the support
				payment will cease, and the fully approved kinship home will receive a full
				foster care maintenance payment for the children placed in their
				home.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 18 - Office of Chief Counsel › Rule 016.18.11-001 - Policy 5014 - Facility Access, Evacuation, and Disaster Policy

Current through Register Vol. 49, No. 6, June, 2024
5014.1
Applicability:
This rule applies to all Department of Human
			 Services (DHS) facilities. A list of facilities is posted at:
https://dhsshare.arkansas.gov/Lists/DHS%20Facilities/AHItems.aspx
.
5014.2
Definitions:
A. "Badge" means a regular identification
			 badge, a temporary identification badge, a visitor badge, or a business visitor
			 badge.
B. "Business visitor" means
			 a person who has recurring business in a DHS facility.
C. "Regular identification badge" means an
			 identification badge issued to a DHS employee.
D. "Temporary identification badge" means a
			 badge issued for thirty (30) days to a new employee pending receipt of a
			 regular identification badge, or a badge issued to an employee who either lost
			 or forgot to bring his or her regular identification badge.
E. "Visitor badge" means an identification
			 badge issued for one day to a person visiting a DHS facility.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 19 - Aging and Adult Services › Rule 016.19.08-001 - Policy 3007 - Options Counseling

Current through Register Vol. 49, No. 6, June, 2024
3007.0.1 Authority
Ark. Code Ann. §
									20-10-2101 through
				2107.
3007.1.0
Purpose:
This rule implements long-term care Options Counseling.
			 The Options Counseling Program provides information regarding long-term care
			 options to an individual (or the individual's representative) who:
A. Seeks an Options Counseling
			 consultation;
B. Seeks admission to
			 a long term care facility, regardless of payment source; or
C. Resides in a long-term care facility and
			 applies for Medicaid reimbursement.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 19 - Aging and Adult Services › Rule 016.19.12-001 - Policy 103 - Area Agency on Aging Assessments

Current through Register Vol. 49, No. 6, June, 2024
Section 103 Division of Aging and Adult
			 Services Policy and Procedures Manual
103.000
AAA Assessments
The Division of Aging and Adult Services (DAAS) will assess the
				administrative, financial, and programmatic performance of each Area Agency on
				Aging (AAA) as required by the Older Americans Act (OAA), as well as applicable
				regulations governing other funding sources. Such assessments are not a
				substitute for audit by independent auditor as required by the OAA.
103.001
General
			 Authority
Older Americans Act of 1965 (As Amended in 2006).
103.100
Assessments
A. A complete on-site assessment of the
			 administrative, financial and programmatic performance of each AAA will be
			 conducted at least once during each area plan cycle. This does not preclude
			 other forms of monitoring such as desk audits. Neither does it preclude
			 providing on-site technical assistance to each program area more
			 frequently.
B. These assessment
			 visits will be scheduled with the AAA at least 30 days prior to the
			 visit.
C. Additional assessments
			 shall be conducted as necessary.
103.200
Assessment Reporting
A. DAAS staff who conducts the assessment
			 will prepare a complete assessment report using the appropriate AAA assessment
			 instrument.
B. The assessment
			 report will identify areas worthy of commendation, any areas of noncompliance,
			 corrective action to be taken by the AAA and deadlines for completion of
			 corrective action. Reports will be completed within 30 days of the assessment
			 visit and forwarded to the AAA Director.
103.300
Assessment Follow-Up
A. If corrective action is required, the AAA
			 will submit to DAAS a plan which will specify action to be taken and the time
			 frame within which action will be completed. This plan will be reviewed by DAAS
			 Program Managers.
B. AAAs will make
			 the required changes within the designated time frame.
C. DAAS Program Managers will follow-up to
			 confirm that these actions have resolved the problems they were to
			 address.
103.400
Assessment of Area Plan Objectives
A. AAAs will submit to DAAS semiannual
			 progress reports that compare the AAAs' accomplishments to the service and
			 program objectives in their area plans. The progress report for the January
			 through June period is due July 31 and that for July through December is due
			 January 31.
B. DAAS Program
			 Managers will review these progress reports and initiate appropriate follow-up
			 if needed.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 19 - Aging and Adult Services › Rule 016.19.12-004 - Certification and Medicaid Provider Application for Attendant Care for Participant of AAPD Waiver Program

Current through Register Vol. 49, No. 6, June, 2024
The Alternatives for Adults with Physical Disabilities
				(AAPD) Waiver Program
The Alternatives for Adults with Physical Disabilities (AAPD)
				Waiver Program allows enrolled beneficiaries to receive services at home, as
				opposed to an in-patient care facility. Please refer to the
Alternatives for Adults with Physical Disabilities Waiver Program
				Medicaid Manual
for regulations. The manual is available at:
https://www.medicaid.state.ar.us/InternetSolution/Provider/docs/apdwvr.aspx
The offer of employment does not indicate approval as a
				Medicaid Provider. You are not authorized to begin work as a Medicaid Provider
				until and unless you are approved.
This office will review your application to ensure you meet the
				eligibility requirements published in the Medicaid Manual. Your application
				will then be considered according to the eligibility standards of all Medicaid
				Providers. The beneficiary's Home and Community-Based Services nurse/counselor
				or Counseling and Support Manager (CSM) will alert your employer when a
				determination on your Medicaid Provider Application is made.
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INSERT APS FORM
INSERT TAX FORMS
INSERT MEDICAID APPLICATION
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 19 - Aging and Adult Services › Rule 016.19.16-001 - Section 206 - Nutrition

Current through Register Vol. 49, No. 6, June, 2024
Section 206
			 Division of Aging and Adult Services Policy and Procedures Manual
206.000
Nutrition
Each Area Agency on Aging (AAA) shall, through a comprehensive
				and coordinated system, provide for nutrition services to older Arkansans in
				their planning and service area, with particular attention to target groups
				identified by the Older Americans Act. Nutrition services must include, but are
				not limited to, congregate and home-delivered meals which meet Older Americans
				Act and DAAS requirements and which may also include special diets where
				feasible, nutrition screening and nutrition education for participants,
				in-service training, including food preparation and nutrition, for both paid
				and volunteer workers, and outreach.
Nutrition assessment and
				counseling are also to be provided, when appropriate and feasible.
The
				AAAs will incorporate the provisions of this policy and accompanying procedures
				into their policies and procedures, provide training on these provisions to
				nutrition service staff, monitor compliance with the policy and procedures, and
				provide appropriate technical assistance to subcontractors in meeting this and
				other DAAS, Older Americans Act, and AAA requirements.
To ensure that older Arkansans, particularly those in target
				groups identified by the Older Americans Act, have access to low cost,
				nutritionally sound meals served in strategically located centers such as
				schools, churches, community centers, senior centers, and other public or
				private facilities where they can obtain other social and rehabilitative
				services. The Nutrition Services Program seeks:
A. To reduce hunger and food
			 insecurity;
B. To promote
			 socialization of older individuals; and
C. To promote the health and well-being of
			 older individuals by assisting such individuals to gain access to nutrition and
			 other disease prevention and health promotion services to delay the onset of
			 adverse health conditions resulting from poor nutritional health or sedentary
			 behavior.
Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 20 - Division of County Operations › Rule 016.20.00-009 - FSC 00-06: Converting Cases from the Simplified Food Stamp Program to the Regular Food Stamp Program

Current through Register Vol. 49, No. 6, June, 2024
The State of Arkansas will-no longer operate a Simplified Food
				Stamp Program (SFSP) for Transitional Employment Assistance (TEA) families.
				This directive provides instructions for converting the households
				participating in the SFSP to the regular Food Stamp Program.
PROVIDING FOOD STAMP BENEFITS TO TEA
				APPLICANTS
Food stamp benefits continue to be a vital means of assistance
				to families participating in the TEA Program. In order to insure that food is
				immediately available to households that submit a TEA application, the
				following rules will become effective March 1,2000.
Rule 1: Counties will no longer certify
			 households under SFSP rules. The household will be asked to complete and submit
			 both an
Application for Transitional Employment Assistance
(DCO-180) and a
Food Stamp Application
(DCO-220). The DCO-180
			 has been revised to remove questions related to food stamp eligibility. See
			 Attachment 1. NOTE: As ANSWER becomes operational, one integrated application
			 form will be used. Counties will be provided specific instructions regarding
			 that form when ANSWER is implemented.
Rule
			 2: Counties will be allowed, but not required, to conduct a joint
			 interview for TEA and food stamp benefits. If a joint interview is not
			 conducted, the household should not be required to return on another day or at
			 another time to be interviewed for food stamp benefits. Rather, the county
			 office should schedule both interviews on the same day unless:
a) The household requests an interview on
			 another day;
b) The household is
			 entitled to expedited service (see rule 3 below); or
c) The household can be seen for the food
			 stamp interview sooner than the date scheduled for the TEA interview and agrees
			 to be seen on another day.
Under no circumstances should the food stamp interview be held
				on a day
later
than the TEA interview.