Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 1540 - THE ADMINISTRATION AND OPERATION OF THE STATE EMPLOYEES' RETIREMENT SYSTEM OF ILLINOIS › Section 1540.330 - Board Elections

Current through Register Vol. 48, No. 28, July 12, 2024
In accordance with the Illinois Pension Code, an election for 2
				trustees, one contributing member with at least 8 years of creditable service
				and one annuitant who has been an annuitant for at least one full year, will be
				held every 5 years beginning in 1986 and an election for 4 trustees, three
				contributing members with at least 8 years of creditable service and one
				annuitant who has been an annuitant for at least one full year, will be held
				every 5 years beginning in 2009.
a)
			 Definitions of Terms
For purposes of this Section, the following definitions shall
				apply:
"Annuitant" - Any annuitant, as defined in Section 14-103.07 of
				the Code.
"Annuitant who has been an annuitant for at least one full
				year" means an annuitant who has received at least 12 monthly installments of
				their retirement annuity on or before the date upon which the annuitant is
				sworn into office as a trustee.
"Code" means the Illinois Pension Code [40 ILCS 5].
"Contributing member " - Any member of the System, as defined
				in Section 14-103.06 of the Code who is currently contributing to the
				System.
"Contributing member with at least 8 years of creditable
				service" - Any contributing member who, on or before the date upon which they
				are sworn into office as a trustee, has obtained at least 8 years of creditable
				service, as defined in Section 14-103.15 of the Code.
b) Nominations
Qualified persons for the position of Contributing Member
				Trustee or Annuitant Trustee shall file a Statement of Candidacy and a trustee
				petition on a form prescribed by the Board, in accordance with the Code.
				Petitions shall be signed by not fewer than 400 contributing members for a
				Contributing Member Trustee candidate and by not fewer than 100 annuitants for
				an Annuitant Trustee candidate and indicate the addresses of the signators
				opposite their names. Nominating petitions shall be circulated and certified
				only by contributing members or annuitants for each respective trustee
				candidate. Forms shall be secured from the Executive Secretary and filed in
				accordance with the Calendar (see subsections (f) and (i)). Trustee petitions
				and the Statement of Candidacy must be filed at the System's Springfield
				office, 2101 South Veterans Parkway, Springfield, Illinois, in person or by
				mail during the office hours of 8:00 a.m. to 4:30 p.m.
c) Lottery for Ballot Position
All petitions filed on or before the first day for filing shall
				be deemed filed as of 8:00 a.m. on the first day. All petitions received
				thereafter shall be deemed as filed in the order of actual receipt. Where 2 or
				more petitions are received simultaneously for the same office, the State
				Employees' Retirement Board, with whom petitions are filed, shall break ties
				and determine the order of filing, by means of a lottery.
d) Procedures on Objections
The Board of Trustees of the System shall review and rule on
				all written petitions filed objecting to any candidate's qualifications as
				outlined in Section 14-134 of the Code. Petitions objecting shall be made in
				accordance with 80 Ill. Adm. Code
				1540.270(d)(3).
				Nomination papers shall be deemed valid unless objections are received by the
				System in writing within 5 days after the last day for filing nomination
				papers. Not later than 12:00 noon on the next business day, after receipt of
				the objector's petition, the Executive Secretary shall deliver or transmit the
				nomination papers and original objector's petition to the Chairman of the Board
				and a copy of the objector's petition to the candidate whose nomination papers
				are the subject of the objection. Not later than 12:00 noon on the second
				business day after receipt of the objector's petition, the Chairman of the
				Board shall call for a meeting to consider the petition by giving notice to
				each of the members of the Board, the objector and candidate. The meeting of
				the Board shall not be less than 3 nor more than 5 days after receipt of
				objector's petition by the Chairman of the Board.
e) Elections
After the Executive Secretary has certified the candidates,
				separate ballots shall be prepared for the Contributing Member Trustee and for
				the Annuitant Trustee. Candidate position shall be in the order that the
				petitions are filed, or as determined by the lottery. Ballots will be mailed on
				election day to all qualified Contributing Members and Annuitants. All ballots
				must be returned, sealed in the envelope provided, so as to be received by May
				30 of the election year. In order to be eligible to vote, a contributing member
				must make contributions during the first payroll period in March of the
				election year. In order to be eligible to vote, an annuitant must receive a
				retirement annuity for March of each election year.
f) Calendar of Events
1) Beginning in 1986 and every 5 years
			 thereafter, and in 2014 and every 5 years thereafter, the following timelines
			 shall apply:
A) JANUARY 2 - Forms available
			 from the Executive Secretary for Statement of Candidacy and
			 petitions.
B) JANUARY 15 - Last day
			 Executive Secretary shall publish in a newsletter the dates and times when
			 candidates may receive petitions. The pre-filing notice must also include the
			 time and location of the filing period for nominating petitions.
C) FEBRUARY 11 - First day for candidates to
			 file nomination papers for trustee offices in the office of the Executive
			 Secretary.
D) FEBRUARY 19 - Last
			 day for candidates to file nomination papers for trustee offices in the office
			 of the Executive Secretary.
E)
			 FEBRUARY 24 -
i) Last day for filing
			 objections to the nomination papers of candidates for the office of trustees in
			 the office of the Executive Secretary.
ii) Notice shall be given by telephone,
			 facsimile or electronically of the time and place for conducting a lottery when
			 2 or more petitions are received simultaneously for the same office. Notice
			 shall be given by the Executive Secretary to all candidates involved in the
			 lottery.
F) FEBRUARY 28
			 - Lottery shall be conducted by the Executive Secretary when 2 or more
			 petitions are received simultaneously for the same office.
G) MARCH 1 - Last day for candidates to
			 withdraw their candidacy in the office of the Executive Secretary.
H) MAY 1 - or, if Sunday, then May 2 -
			 Election
I) MAY 30 - Last day all
			 voted ballots shall be received by the Board or its designate.
J) JUNE 6 - Last day for canvassing of
			 election results by the Board or its designated agent.
K) JUNE 18 - Last day for the Board to
			 proclaim the results of the election and to issue the certificates of election
			 to the winners.