Florida Administrative Code › 1 - DEPARTMENT OF STATE › 1B - Division of Library and Information Services › Chapter 1B-31 - REAL PROPERTY ELECTRONIC RECORDING › Section 1B-31.001 - General

Current through Reg. 50, No. 138; July 16, 2024
(1) This rule prescribes standards for
				electronic recording of real property documents in those Florida counties in
				which the county recorder elects to accept electronic real property documents
				for recordation.
(2) These
				standards are based on recommendations of the Florida Electronic Advisory
				Committee and promulgated by the Department of State pursuant to section
				 695.27, F.S., Florida Uniform
				Real Property Electronic Recording Act.
(3) For the purpose of this chapter:
(a) "County Recorder" means the Clerk of the
				Circuit Court, County Comptroller, or other official county recording
				officer.
(b) "Electronic signature"
				means an electronic sound, symbol or process attached to or logically
				associated with a document and executed or adopted by a person with the intent
				to sign the document.
(c)
				"eRecording" means electronic recording of real property documents.
(d) "Metadata" means data describing other
				data to facilitate the understanding, use, and management of that
				data.
(e) "Open architecture" means
				computer architecture or software architecture that employs specifications that
				are open to the public to allow for adding, upgrading and exchange of
				components produced by a broad range of manufacturers.
(f) "Permanent or long-term" means any public
				records as defined by section
				 119.011(11),
				F.S., which have an established retention period of more than 10
				years.
(g) "PDF" (Portable Document
				Format) means the file format originally created by Adobe Systems for document
				exchange allowing documents to be viewed as they were intended to appear. PDFs
				are a common format for image exchange or Web presentation.
(h) "TIFF" (Tagged Image File Format) means
				the variable-resolution bitmapped image format originally developed by the
				Aldus Corporation (now part of Adobe Systems) and published as ISO 12639:2004,
				Graphic technology-Prepress digital data exchange-Tag image file format for
				image technology (TIFF/IT). TIFF is a common format for high-quality black and
				white, gray-scaled, or color graphics of any resolution and is made up of
				individual dots or pixels.
(i)
				"URPERA" (Uniform Real Property Electronic Recording Act) means the body of
				recommended legislation released in 2004 by the National Conference of
				Commissioners on Uniform State Laws (NCCUSL) for adoption by state
				legislatures. URPERA authorizes County Recorders to accept electronic documents
				for recording in accordance with established standards. Florida adopted a
				modified version of URPERA in 2007 (see section
				 695.27, F.S.).
(j) "Web portal" (gateway) means a site that
				functions as a point of access to information or services on the World Wide
				Web.
(k) "XML" (Extensible Markup
				Language) means an extensible document language for specifying document
				content. XML is not a predefined markup language but a metalanguage - a
				language for describing other languages - allowing the user to specify a
				document type definition (DTD) and design customized markup languages for
				different classes of documents.