reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE BOARD › Section 5051.303 - Requests for Records for Commercial Purposes

Current through Register Vol. 48, No. 28, July 12, 2024
a) It is a violation of FOIA for a person to
				knowingly obtain a record for a commercial purpose without disclosing that it
				is for a commercial purpose if requested to do so by the Board. (Section 3.1(c)
				of FOIA)
b) The Board shall respond
				to a request for records to be used for a commercial purpose within 21 working
				days after receipt. The response shall:
1)
				Provide to the requester an estimate of the time required by the Board to
				provide the records requested and an estimate of the fees to be charged, which
				the Board may require the person to pay in full before copying the requested
				documents;
2) Deny the request
				pursuant to one or more of the exemptions set out in Section
				5051.202
				or
				5051.203;
3) Notify the requester that the request is
				unduly burdensome and extend an opportunity to the requester to attempt to
				reduce the request to manageable proportions; or
4) Provide the records requested. (Section
				3.1(a) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart D - BOARD RESPONSE TO REQUESTS FOR RECORDS › Section 5051.401 - Timeline for Board Response

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Except as stated in subsection (b) or (c), the Board will respond to any
				written request for records within 5 business days after its receipt of the
				request. Failure to comply with a written request, extend the time for
				response, or deny a request within 5 business days after its receipt shall be
				considered a denial of the request. If the Board fails to respond to a request
				within the requisite periods in this subsection (a) but thereafter provides the
				requester with copies of the requested records, it will not impose a fee for
				such copies. If the Board fails to respond to a request received, it will not
				treat the request as unduly burdensome as provided under Section
				5051.402.
				(Section 3(d) of FOIA) A written request from the Board to provide additional
				information shall be considered a response to the FOIA request.
b) The time limits prescribed in subsection
				(a) may be extended for not more than 5 business days from the original due
				date for any of the following reasons:
1) The
				requested records are stored in whole or in part at locations other than the
				office having charge of the requested records;
2) The request requires the collection of a
				substantial number of specified records;
3) The request is couched in categorical
				terms and requires an extensive search for the records responsive to
				it;
4) The requested records have
				not been located in the course of routine search and additional efforts are
				being made to locate them;
5) The
				requested records require examination and evaluation by personnel having the
				necessary competence and discretion to determine if they are exempt from
				disclosure under Section 7or 7.5 of FOIA or should be revealed only with
				appropriate deletions;
6) The
				request for records cannot be complied with by the Board within the time limits
				prescribed by subsection (a) without unduly burdening or interfering with the
				operations of the Board; or
7)
				There is a need for consultation, which shall be conducted with all practicable
				speed, with another public body or among two or more components of a public
				body having a substantial interest in the determination or in the subject
				matter of the request. (Section 3(e) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart D - BOARD RESPONSE TO REQUESTS FOR RECORDS › Section 5051.402 - Requests for Records that the Board Considers Unduly Burdensome

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Board will
				fulfill requests calling for all records falling within a category unless
				compliance with the request would unduly burden the Board, there is no way to
				narrow the request, and the burden on the Board outweighs the public interest
				in the information. Before invoking this exemption, the Board will extend to
				the requester an opportunity to confer with it in an attempt to reduce the
				request to manageable proportions. (Section 3(g) of FOIA) The amended request
				must be in writing.
b) If the Board
				determines that a request is unduly burdensome, it shall do so in writing,
				specifying the reasons why it would be unduly burdensome and the extent to
				which compliance will so burden the operations of the Board. Such a response
				shall be treated as a denial of the request for information. (Section 3(g) of
				FOIA)
c) Repeated requests for
				records that are unchanged or identical to records previously provided or
				properly denied under this Part from the same person shall be deemed unduly
				burdensome. (Section 3(g) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart D - BOARD RESPONSE TO REQUESTS FOR RECORDS › Section 5051.403 - Requests for Records that Require Electronic Retrieval

Current through Register Vol. 48, No. 28, July 12, 2024
a) A request for records that requires
				electronic retrieval will be treated the same as any other request for records,
				with the same timeline and extensions as allowed for other records.
b) The Board will retrieve and provide
				electronic records only in a format and medium that is available to the
				Board.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart D - BOARD RESPONSE TO REQUESTS FOR RECORDS › Section 5051.404 - Denials of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Board will deny requests for records
				when:
1) Compliance with the request would
				unduly burden the Board, as determined pursuant to Section
				5051.402,
				and the requester has not reduced the request to manageable proportions;
				or
2) The records are exempt from
				disclosure pursuant to Section 7 or 7.5 of FOIA or Section
				5051.202
				or
				5051.203 of
				this Part.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart D - BOARD RESPONSE TO REQUESTS FOR RECORDS › Section 5051.405 - Requests for Review of Denials - Public Access Counselor

Current through Register Vol. 48, No. 28, July 12, 2024
a) A person whose request to inspect or copy
				a record is denied by the Board may file a request for review with the Public
				Access Counselor established in the Office of the Attorney General not later
				than 60 days after the date of the final denial. (Section 9.5(a) of
				FOIA)
b) If the Board asserts that
				the records are exempt under Section
				5051.202(a)(4)
				or (a)(7), it will, within the time periods
				provided for responding to a request, provide written notice to the requester
				and the Public Access Counselor of its intent to deny the request in whole or
				in part. The notice will include:
1) A copy
				of the request for access to records;
2) The proposed response from the Board;
				and
3) A detailed summary of the
				Board's basis for asserting the exemption. (Section 9.5(b) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart D - BOARD RESPONSE TO REQUESTS FOR RECORDS › Section 5051.406 - Circuit Court Review

Current through Register Vol. 48, No. 28, July 12, 2024
A requester also has the right to file suit for injunctive or
				  declaratory relief in the Circuit Court for Sangamon County or for the county
				  in which the requester resides, in accordance with the procedures set forth in
				  Section 11 of FOIA.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart D - BOARD RESPONSE TO REQUESTS FOR RECORDS › Section 5051.407 - Administrative Review

Current through Register Vol. 48, No. 28, July 12, 2024
A binding opinion issued by the Attorney General shall be
				  considered a final decision of an administrative agency, for purposes of
				  administrative review under the Administrative Review Law [735 ILCS 5 /Art.
				  III]. An action for administrative review of a binding opinion of the Attorney
				  General shall be commenced in Cook County or Sangamon County. An advisory
				  opinion issued to the Board shall not be considered a final decision of the
				  Attorney General for purposes of this Section. (Section 11.5 of
				  FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 5051.501 - Inspection of Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Board may
				make available records for personal inspection at the Board's headquarters
				office located at 431 E. Adams St., 2nd Floor,
				Springfield IL 62701-1404, or at another location agreed to by both the Board
				and the requester. No original record shall be removed from State-controlled
				premises except under constant supervision of the Board. The Board may provide
				records in duplicate forms, including, but not limited to, paper copies, data
				processing printouts, videotape, microfilm, audio tape, reel to reel microfilm,
				photographs, computer disks and diazo.
b) When a person requests a copy of a record
				maintained in an electronic format, the Board shall furnish it in the
				electronic format specified by the requester, if feasible. If it is not
				feasible to furnish the records in the specified electronic format, then the
				Board shall furnish it in the format in which it is maintained by the Board, or
				in paper format at the option of the requester. (Section 6(a) of
				FOIA)
c) A requester may inspect
				records by appointment only, scheduled subject to space availability. The Board
				will schedule inspection appointments to take place during normal business
				hours, which are 8:00 a.m. to 5:00 p.m. Monday through Friday, exclusive of
				State holidays. If the requester must cancel the viewing appointment, the
				requester shall so inform the Board as soon as possible before the
				appointment.
d) In order to
				maintain routine Board operations, the requester may be asked to leave the
				inspection area for a specified period of time.
e) The requester will have access only to the
				designated inspection area.
f)
				Requesters shall not be permitted to take briefcases, folders or similar
				materials into the room where the inspection takes place. A Board employee may
				be present during the inspection.
g) The requester shall segregate and identify
				the documents to be copied during the course of the inspection.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 5051.502 - Copying of Records; Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a) In
				accordance with Section
				5051.503,
				unless a fee is otherwise fixed by statute, the Board will provide copies of
				records and certifications of records in accordance with the fee schedule set
				forth in Appendix A.
b) In
				calculating its actual cost for reproducing records or for the use of the
				equipment of the Board to reproduce records, the Board will not include the
				costs of any search for and review of the records or other personnel costs
				associated with reproducing the records. (Section 6(b) of FOIA)
c) In order to expedite the copying of
				records that the Board cannot copy, due to the volume of the request or the
				operational needs of the Board, in the timelines established in Section
				5051.401,
				the requester may provide, at the requester's expense, the copy machine, all
				necessary materials, and the labor to copy the public records at the Board
				headquarters in Section
				5051.501,
				or at another location agreed to by both the Board and the requester. No
				original record shall be removed from State-controlled premises except under
				constant supervision of the Board.
d) Copies of records will be provided to the
				requester only upon payment of any fees due. The Board may charge the requester
				for the actual cost of purchasing the recording medium, whether disc, diskette,
				tape, or other medium, but the Board will not charge the requester for the
				costs of any search for and review of the records or other personnel costs
				associated with reproducing the records. (Section 6(a) of FOIA) Payment must be
				by check or money order sent to the Board, payable to "Treasurer, State of
				Illinois".
e) If a contractor is
				used to inspect or copy records, the following procedures shall apply:
1) The requester, rather than the Board, must
				contract with the contractor;
2)
				The requester is responsible for all fees charged by the contractor;
3) The requester must notify the Board of the
				contractor to be used prior to the scheduled on-site inspection or
				copying;
4) Only Board personnel
				may provide records to the contractor;
5) The Board must have verification that the
				requester has paid the Board, if payment is due, for the copying of the records
				before providing the records to the contractor; and
6) The requester must provide to the Board
				the contractor's written agreement to hold the records secure and to copy the
				records only for the purpose stated by the requester.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 5051.503 - Reduction and Waiver of Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a) Fees
				may be reduced or waived by the Board if the requester states the specific
				purpose for the request and indicates that a waiver or reduction of the fee is
				in the public interest.In making this determination, the Board will consider
				the following:
1) Whether the principal
				purpose of the request is to disseminate information regarding the health,
				safety, welfare or legal rights of the general public; and
2) Whether the principal purpose of the
				request is personal or commercial benefit. For purposes of this subsection (a),
				"commercial benefit" shall not apply to requests made by news media when the
				principal purpose of the request is to access and disseminate information
				regarding the health, safety, welfare or legal rights of the general public.
				(Section 6(c) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5051 - ACCESS TO RECORDS OF THE BOARD OF HIGHER EDUCATION › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Appendix A - Fee Schedule for Duplication and Certification of Records

Current through Register Vol. 48, No. 28, July 12, 2024
TYPE OF DUPLICATION
FEE (PER COPY)
Paper copy from original, up to and including 50
							 copies of black and white, letter or legal sized copies
No charge
Paper copy from original, in excess of 50 copies of
							 black and white, letter or legal sized copies
$.15/page
Paper copy from microfilm original
$.15/page
Microfilm diazo from original
$.50/diazo
VHS video copy of tape
Actual cost of the reproduction
Audio tape copy of tape
Actual cost of the reproduction
CD ROM disk
Actual cost of the reproduction
Photograph from negative
Actual cost of the reproduction
Blueprints/oversized prints
Actual cost of the reproduction
Paper copies in color or in a size other than letter
							 or legal
Actual cost of the reproduction
Certification fee
$1.00/record
Expense for delivery other than by First Class U.S. Mail
					 must be borne by the requester.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5100 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION (Repealed) › Subpart C - ORGANIZATION (Repealed) › Section 5100.280 - Relationship to State Offices in the College's Status of a "State Agency" (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5125 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart A - PUBLIC INFORMATION › Section 5125.10 - How the Public Can Obtain Information or Make Submissions or Requests

Current through Register Vol. 48, No. 28, July 12, 2024
Communicate with the offices noted for the type of
				  information desired:
a) Board of
				Trustees policies:
Office of the Chancellor
Southern Illinois University
Colyer Hall
Carbondale, Illinois 62901
b) Admission to resident credit enrollment:
Admissions and Records Office
SIUC, Woody Hall
Carbondale, Illinois 62901
Admissions and Records Office
SIUE, Rendleman Building
Edwardsville, Illinois 62026
c) Admission to other instructional programs:
Division of Continuing Education
SIUC, Washington Square C
Carbondale, Illinois 62901
Office of Continuing Education
SIUE, Rendleman Building 1330
Edwardsville, Illinois 62026
d) All other, the Office of the Chancellor
				(see (a) above) or:
President, SIUC
Anthony Hall
Carbondale, Illinois 62901
President, SIUE
Rendleman Building
Edwardsville, Illinois 62026
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5125 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart B - RULEMAKING › Section 5125.110 - Rulemaking Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Presentations by the Chancellor of the Southern Illinois University System and
				the Presidents.
1) The Chancellor of the
				Southern Illinois University System may place any item on the Board agenda
				which he determines should be presented.
2) The Presidents shall present items to the
				Board of Trustees through the Chancellor.
3) The Chancellor shall establish and publish
				deadlines for items for the Board agenda.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5125 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 5125.210 - Agency Organization

Current through Register Vol. 48, No. 28, July 12, 2024
The Board of Trustees is composed of seven members appointed
				  by the Governor, by and with the consent of the Senate, and two non-voting
				  student members selected by the respective students at the Carbondale and
				  Edwardsville campuses. A Chancellor is selected by the Board as its chief
				  executive and administrative authority and a President is selected by the Board
				  upon the recommendation of the Chancellor to operate each campus. The
				  Carbondale operation includes jurisdiction over small ancillary sites in St.
				  Clair, Williamson, and Union Counties and the School of Medicine headquartered
				  in Springfield. The Edwardsville operation has jurisdiction over the East St.
				  Louis Center and the School of Dental Medicine in Alton and small ancillary
				  sites in Madison and St. Clair Counties. Personnel of both campuses conduct
				  extension and adult education throughout the State as needs require. Each
				  President has under him a Chief Officer for Academic Affairs, for Business
				  Affairs, for Students, and for Area Services with the title of Vice President
				  and such other staff as may be authorized and required. See Appendix B for
				  Organization Chart.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5151 - ACCESS TO PUBLIC RECORDS OF THE UNIVERSITY OF ILLINOIS › Section 5151.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
a) "Head of the
			 public body" means President of the University of Illinois.
b) "Public Records Officer" means an employee
			 of the University of Illinois designated by the President of the University to
			 perform the duties specified in Section
			 5151.30
			 of these rules.
c) Terms defined in
			 the Freedom of Information Act shall have the same meaning in these
			 rules.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5151 - ACCESS TO PUBLIC RECORDS OF THE UNIVERSITY OF ILLINOIS › Section 5151.30 - Public Records Officers

Current through Register Vol. 48, No. 28, July 12, 2024
a) There
			 shall be one public records officer on each campus of the University of
			 Illinois. The public records officers are responsible for ensuring appropriate
			 University response to requests for access to records under the Illinois
			 Freedom of Information Act and the State Records Act. The designation of public
			 records officers shall not be construed to prohibit officials who have in the
			 past been authorized to make records or information available to the public
			 from continuing to do so.
b) Public
			 records officers shall:
1) Implement these
			 rules governing access to public records.
2) Coordinate the efforts of other University
			 employees under the State Records Act, the Freedom of Information Act and these
			 rules.
3) Maintain and make
			 available for public inspection the list of types or categories of records
			 described in Section
			 5151.40
			 of these rules.
4) Assist the
			 public in identifying requested records.
5) Extend the time for acting on a request,
			 if necessary, for any of the reasons specified in Section 3 of the Freedom of
			 Information Act.
6) After records
			 are located and reviewed, make the records available for inspection or deny
			 access to the records in whole or in part.
7) Explain in writing the reasons for denial
			 of access, the names and titles of persons responsible for denial and inform
			 the requester of his or her right to appeal to the President of the
			 University.
8) Upon request for a
			 copy of a record which is subject to public inspection, make a copy available
			 upon compliance with fee and copyright requirements.
9) Upon request certify that a copy is a true
			 copy.
10) Upon failure to locate
			 records state that the University is not the custodian for such records or that
			 the records cannot be found after diligent search.
11) Maintain in the Office of the Public
			 Records Officer a public file of denials indexed according to type of record
			 requested and type of exemption asserted by the University.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5151 - ACCESS TO PUBLIC RECORDS OF THE UNIVERSITY OF ILLINOIS › Section 5151.40 - List of Types or Categories of Records

Current through Register Vol. 48, No. 28, July 12, 2024
The list of types or categories of records which is maintained
				by the public records officer for public inspection shall be a reasonably
				current list of the types or categories of records maintained by the University
				after July 1, 1984, whether or not the records are available to the
				public.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5151 - ACCESS TO PUBLIC RECORDS OF THE UNIVERSITY OF ILLINOIS › Section 5151.50 - Request to Inspect or Obtain a Copy of Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) All requests under the Freedom of
			 Information Act or State Records Act to inspect or obtain a copy of records
			 shall be in writing and directed to the public records officer at one of the
			 following addresses:
Public Records Officer
University of Illinois
302 Swanlund Administration Building
Champaign, Illinois 61820
Public Records Officer
University of Illinois
2801 University Hall
Chicago, Illinois 60680
b) Each request shall include the following
			 information:
1) Name and address of the person
			 making the request.
2) A reasonable
			 description of the record or records sought. Whenever possible, the person
			 requesting records should supply dates, file designations or other information
			 that describes the records sought.
3) The public records officer shall note the
			 date and time of day on the request in order to establish time of
			 receipt.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5151 - ACCESS TO PUBLIC RECORDS OF THE UNIVERSITY OF ILLINOIS › Section 5151.60 - Inspection and Copying of Public Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) Public records of the University of
			 Illinois and its subsidiary bodies which are required by the Freedom of
			 Information Act or the State Records Act to be made available for public
			 inspection shall be made available under the supervision of the public records
			 officer. Inspection of records shall occur only in the place where the records
			 are kept or in the office of the public records officer during regular office
			 hours when the records are not being used by persons performing official
			 duties. Upon request, the public records officer will make arrangements for an
			 explanation of computer language or print-out format.
b) A person who has requested a copy shall
			 not receive one until and unless the person has paid the fees charged by the
			 University under Section
			 5151.70 of these rules. A
			 person who has requested a copy of a work protected by copyright shall not
			 receive one until and unless the person has signed a document containing the
			 University's warning of copyright and has certified that the copy will not be
			 used for any purpose other than private study, scholarship or research. Subject
			 to compliance with fee and copyright requirements, the public records officer
			 shall provide one copy of the public record if it is required by the Freedom of
			 Information Act or the State Records Act to be made available to the
			 public.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5151 - ACCESS TO PUBLIC RECORDS OF THE UNIVERSITY OF ILLINOIS › Section 5151.70 - Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a) There shall be
			 no fee charged for:
1) Inspection of records,
			 or
2) The University's costs in
			 searching for and reviewing records.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5151 - ACCESS TO PUBLIC RECORDS OF THE UNIVERSITY OF ILLINOIS › Section 5151.80 - Denial of Request

Current through Register Vol. 48, No. 28, July 12, 2024
a) The public
			 records officer shall:
1) Deny requests to
			 inspect or obtain copies of records described in Section 7 of the Freedom of
			 Information Act.
2) Deny requests
			 to inspect or obtain copies of all records within a category if compliance with
			 the request would be unduly burdensome for the University and the burden on the
			 University outweighs the public interest in the information. Before denying
			 such a request, the public records officer shall extend to the person making
			 the request an opportunity to confer with the public records officer and to
			 attempt to reduce the request to manageable proportions.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5151 - ACCESS TO PUBLIC RECORDS OF THE UNIVERSITY OF ILLINOIS › Section 5151.90 - Response Time

Current through Register Vol. 48, No. 28, July 12, 2024
The action of the public records officer allowing inspection of
				records, providing a copy or denying the request shall be taken within 7
				working days after receipt of a written request, unless the time for such
				action is extended. The time for allowing inspection, providing a copy or
				denying the request may be extended by the public records officer for not more
				than 7 working days for any of the reasons specified in Section 3 of the
				Freedom of Information Act.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5151 - ACCESS TO PUBLIC RECORDS OF THE UNIVERSITY OF ILLINOIS › Section 5151.100 - Appeal to Head of Public Body

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 The President of the University shall decide the appeals of persons who request
			 and are denied access to records under these rules. Appeals shall be addressed
			 to:
President of the University of Illinois
364 Administration Building
506 South Wright Street
Urbana, Illinois 61801
b) The time for deciding an appeal shall
			 commence upon the receipt of a written appeal identifying:
1) The date of the request and the public
			 records office where it was submitted.
2) The records to which the person making the
			 appeal was denied access.
3)
			 Whether the denial of access was in writing or due to failure to provide
			 records within the time specified by these rules.
4) The name and return address of the person
			 making the appeal.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5175 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart A - PUBLIC INFORMATION › Section 5175.20 - Appearance at ICCB Meetings

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Persons desiring to address the Board shall make a written request to the
				Executive Director at least five business days prior to the meeting, provided
				that, with respect to any emergency meeting, the person desiring to address the
				Board shall make a written request at least one business day prior to the date
				of the emergency meeting. Any request to address the Board must include the
				name, telephone number or e-mail contact information, and street address of the
				person requesting to address the Board. The request shall also include the name
				and street address of the college, organization or group to be represented by
				the person, if any, and a description of the topic to be presented.
b) The written notice requirement may be
				waived by the Chair.
c) The Chair
				(or other presiding officer) may impose appropriate time limits on
				presentations or public comments. The presiding officer's decision to limit a
				presentation or comment shall be based on criteria including, but not limited
				to, the total time available for the Board's deliberations, the number of
				persons seeking to appear before the Board, and the potential for redundancy in
				the comments being presented.
d)
				All presenters are encouraged to submit their presentations in
				writing.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5175 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart A - PUBLIC INFORMATION › Section 5175.30 - Information Request

Current through Register Vol. 48, No. 28, July 12, 2024
Any person seeking information or wishing to make a request
				  of the Illinois Community College Board (ICCB) may do so by contacting the ICCB
				  Executive Director at 401 East Capitol Avenue, Springfield, Illinois
				  62701.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5175 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart A - PUBLIC INFORMATION › Section 5175.40 - Minutes of Closed Sessions

Current through Register Vol. 48, No. 28, July 12, 2024
The Board will review its closed session minutes in March and
				  September of each year to determine if those minutes, or part of those minutes,
				  may be released as public documents. The Board Chair and Vice-Chair, prior to
				  the March and September meetings, will review the minutes of all closed
				  sessions conducted during the previous six months and make a recommendation for
				  action to the Board based on the relevant provisions of the Public Community
				  College Act [ 110 ILCS 805 ], the Freedom of Information Act [ 5 ILCS 140 ],
				  and the Open Meetings Act [ 5 ILCS 120 ].
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5175 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart B - RULEMAKING › Section 5175.140 - ICCB Rules

Current through Register Vol. 48, No. 28, July 12, 2024
a) Initiation of
				new or amended rules or the repeal of existing rules will begin at the
				direction of the Board or its Executive Director, or when required by State
				statute or court decision.
b) The
				public and advisory organizations may propose the development, amendment or
				repeal of a rule by writing to the ICCB Executive Director at 401 East Capitol
				Avenue, Springfield, Illinois 62701. The written statement should cite the
				specific rule to be amended or repealed or should state proposed specific
				language for a new rule. Reasons for the proposal shall be included.
c) Proposed new rules, amendments or
				repealers will be presented as information at an open public meeting of the
				Board prior to publication in the Illinois Register.
d) Following presentation to the Board,
				proposed rules, amendments or repealers will be published in the Illinois
				Register. During the 45-day First Notice period, interested persons or agencies
				may provide public comment.
e)
				Proposed new rules, amendments or repealers that have met the requirements for
				public input will be presented to the Board for approval. Thereafter, the Board
				shall direct the Executive Director or his or her designee to submit proposed
				rules, amendments or repealers for review by the Joint Committee on
				Administrative Rules (JCAR) during the Second Notice period.
f) At the end of the Second Notice period, if
				no objections are received from JCAR, ICCB may adopt the rules or any
				modifications in accordance with the Illinois Administrative Procedure Act
				(IAPA) [ 5 ILCS 100 ]. If ICCB receives an objection from JCAR during the
				Second Notice period, the Executive Director shall present the objection to the
				Board at its next meeting for consideration.
g) The Executive Director may, without Board
				aproval, promulgate emergency and peremptory rules in accordance with the IAPA.
				Emergency and peremptory rules shall be presented as information to the Board
				at its next regularly scheduled meeting.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5175 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 5175.200 - Organization of the Illinois Community College Board

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Illinois Community College Board was
				created by the Illinois Public Community College Act. Board members are
				appointed by the Governor with the advice and consent of the Senate, with the
				exception of one student member appointed by the Student Advisory Committee
				(see 110 ILCS 805/2-1 ).
b) The
				Governor designates one member of the Board, other than the student member, to
				serve as Chair (see 110 ILCS 805/2-3 ).
c) The Vice-Chair shall be elected by a vote
				of the Board for an annual term beginning July 1. An election for Vice-Chair
				shall occur before the end of June each year at a regular Board
				meeting.
d) The Chair of the Board
				presides at Board meetings. The Vice-Chair shall preside at all meetings in the
				absence of the Chair. In the absence of the Chair and Vice-Chair, a member
				designated by the Chair shall preside for that meeting only.
e) To the extent practicable, the Board shall
				convene at least four times per year. The annual meeting schedule shall be
				adopted by the Board at its last meeting of the fiscal year for the following
				calendar year. The meeting calendar shall be posted on ICCB's website. All
				Board meetings shall be conducted in accordance with Section 1.01 of the Open
				Meetings Act.
f) A special meeting
				to discuss matters that require consideration or action before the next
				regularly-scheduled meeting of the Board may be called by the Chair, by the
				Vice-Chair in the event the Chair is unavailable, or upon written notice signed
				by at least three members of the Board. All Board members shall be provided
				with written notice of the time, purpose and location of any special meeting at
				least five days before the date of the meeting (see 110 ILCS 805/2-3 ). Matters
				for consideration at a special meeting are limited to those matters described
				in the notice.
g) Six members of
				the Board constitutes a quorum. All official acts of the Board require a
				majority vote in a meeting at which a quorum is present, except that
approval of a new unit of instruction, research, or a public service
				for a community college shall require the approval of a majority of all members
				of the Board
[ 110 ILCS 805/2-3 ].
h) Members of the Board serve without
				compensation, but shall be reimbursed for expenses incurred in performing their
				duties, in accordance with the rules and guidelines of the Higher Education
				Travel Control Board (80 Ill. Adm. Code 2900).
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5175 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 5175.210 - Board Member Attendance by Means Other Than Physical Presence

Current through Register Vol. 48, No. 28, July 12, 2024
a) If a quorum of
				the members of the Board or any committee of the Board is physically present
				for a meeting, as required by Section 2.02 of the Illinois Open Meetings Act, a
				majority of the Board or committee of the Board, as the case may be, may allow
				a physically absent member to attend the meeting by video or audio conference
				if the member is prevented from physically attending because of the following:
1) Personal illness or disability;
2) Employment purposes or the business of the
				ICCB; or
3) Family or other
				emergency.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5175 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 5175.220 - Organization of ICCB Staff

Current through Register Vol. 48, No. 28, July 12, 2024
The Board is supported by a staff headed by an Executive
				  Director. The organizational structure is illustrated by function on the chart
				  in Appendix A.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5176 - PUBLIC ACCESS TO INFORMATION › Subpart A - INTRODUCTION › Section 5176.100 - Summary and Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part
				states the policy of the Illinois Community College Board (Board) for making
				its records available for reasonable public inspection while, at the same time,
				protecting legitimate interests in confidentiality.
b) This Part:
1) Establishes the following classifications
				for records in the Board's possession:
A)
				Records that shall be disclosed; and
B) Records that shall be withheld from
				disclosure;
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5176 - PUBLIC ACCESS TO INFORMATION › Subpart B - CLASSIFICATION OF RECORDS › Section 5176.200 - Records that Will Be Disclosed

Current through Register Vol. 48, No. 28, July 12, 2024
Upon request meeting the requirements of this Part, the Board
				  shall disclose to the requester all records requested except that it shall not
				  disclose certain records as provided in Section 5176.205 or 5176.210. Records
				  covered under this Section shall include, but are not limited to:
a)
Records of funds. All records
				relating to the obligation, receipt and use of public funds of the Board are
				records subject to inspection and copying by the public.
(Section 2.5
				of FOIA)
b)
Payrolls.
				Certified payroll records submitted to the Board under Section 5(a)(2) of the
				Prevailing Wage Act
[ 820 ILCS 130 ]
are records subject to
				inspection and copying in accordance with the provisions of FOIA; except that
				contractors' and employees' addresses, telephone numbers, and Social Security
				numbers will be redacted by the Board prior to disclosure.
(Section
				2.10 of FOIA)
c)
Criminal
				history records. The following documents maintained by the Board pertaining to
				criminal history record information are records subject to inspection and
				copying by the public pursuant to FOIA:
1)
Court records that are
				public;
2)
Records
				that are otherwise available under State or local law; and
3)
Records in which the requesting
				party is the individual identified, except as provided under Section
				7(1)(d)(vi) of FOIA
. (Section 2.15(b) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5176 - PUBLIC ACCESS TO INFORMATION › Subpart B - CLASSIFICATION OF RECORDS › Section 5176.205 - Records that Will Be Withheld from Disclosure

Current through Register Vol. 48, No. 28, July 12, 2024
a) For exemptions from FOIA that are stated
				in FOIA, see Section 7(1) of the Act.
b)
A record that is not in the
				possession of the Board but is in the possession of a party with whom the Board
				has contracted to perform a governmental function on behalf of the Board, and
				that directly relates to the governmental function and is not otherwise exempt
				under FOIA, shall be considered a record of the Board for purposes of
Subpart C. (Section 7(2) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5176 - PUBLIC ACCESS TO INFORMATION › Subpart B - CLASSIFICATION OF RECORDS › Section 5176.210 - Statutory Exemptions

Current through Register Vol. 48, No. 28, July 12, 2024
For exemptions from FOIA that are stated in other statutes,
				  see Section 7.5 of the Act.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5176 - PUBLIC ACCESS TO INFORMATION › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE BOARD › Section 5176.300 - Submittal of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Any request for public records should be submitted in writing to the FOI
				Officer at the Board.
b) The Board
				has one FOI Officer located in the Springfield office.
c) Contact information for each FOI Officer
				can be found online at www.Illinois.gov/Pages/FOIAContacts.
d) FOIA requests may be submitted via mail,
				e-mail, fax, or hand delivery. Requests should be mailed or hand delivered to:
Illinois Community College Board
401 E. Capitol Avenue
Springfield IL 62701-1711
Attn: FOI Officer
e) E-mailed requests should be sent to
				iccbfoia@iccb.state.il.us, contain the request in the body of the e-mail, and
				indicate in the subject line of the e-mail that it contains a FOIA request.
				Faxed FOIA requests should be faxed to 217/524-4981, Attn: FOI
				Officer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5176 - PUBLIC ACCESS TO INFORMATION › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE BOARD › Section 5176.305 - Information To Be Provided in Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
A request for records should include:
a) The complete name, mailing address and
				telephone number of the requester;
b) As specific a description as possible of
				the records sought. Requests that the Board considers unduly burdensome or
				categorical may be denied. (See Section 3(g) of FOIA and Section 5176.405 of
				this Part.);
c) A statement as to
				the requested medium and format for the Board to use in providing the records
				sought: for example, paper, specific types of digital or magnetic media, or
				videotape;
d) A statement as to the
				requested manner for the Board to use in providing the records sought: for
				example, inspection at Board headquarters or providing paper or electronic
				copies;
e) A statement as to
				whether the requester needs certified copies of all or any portion of the
				records, including reference to the specific documents that require
				certification; and
f) A statement
				as to whether the request is for a commercial purpose.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5176 - PUBLIC ACCESS TO INFORMATION › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE BOARD › Section 5176.310 - Requests for Records for Commercial Purposes

Current through Register Vol. 48, No. 28, July 12, 2024
a)
It is a violation of FOIA for a
				person to knowingly obtain a record for a commercial purpose without disclosing
				that it is for a commercial purpose if requested to do so by the
				Board.
(Section 3.1(c) of FOIA)
b)
The Board shall respond to a
				request for records to be used for a commercial purpose within 21 working days
				after receipt. The response shall:
1)
Provide to the requester an estimate of the time required by the Board
				to provide the records requested and an estimate of the fees to be charged,
				which the Board may require the person to pay in full before copying the
				requested documents;
2)
Deny the request pursuant to one or more of the exemptions set out
				in
Section 5176.205 or 5176.210;
3)
Notify the requester that the
				request is unduly burdensome and extend an opportunity to the requester to
				attempt to reduce the request to manageable proportions; or
4)
Provide the records
				requested.
(Section 3.1(a) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 5176 - PUBLIC ACCESS TO INFORMATION › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE BOARD › Section 5176.315 - Records Maintained Online

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Notwithstanding any provision of
FOIA
to the contrary,
				a public body is not required to copy a public record that is published on the
				public body's website. The public body shall notify the requester that the
				public record is available online and direct the requester to the website where
				the record can be reasonably accessed.
b)
If the person requesting the
				public record is unable to reasonably access the record online after being
				directed to the website pursuant to subsection (a), the requester may resubmit
				his or her request for the record stating his or her inability to reasonably
				access the record online, and the public body shall make the requested record
				available for inspection or copying as provided in Section 3 of
FOIA.
				(Section
				8.5 of
				FOIA)