reglab/statecodes huggingface dataset:
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-26 - WARRANT TRANSMITTAL › Section 69I-26.002 - Warrant Release Authorization Identification

Current through Reg. 50, No. 138; July 16, 2024
(1) Each agency shall furnish the Transmittal
				unit of the Bureau of Accounting, Division of Accounting and Auditing, a
				listing or letter containing the agency employees who are authorized to pick up
				warrants for the agency.
(2) The
				Transmittal unit will issue to the agency Warrant Release Authorization
				Identification Cards for employees authorized by the agency to pick up
				warrants.
(3) At all times the
				Identification Cards shall be controlled by and in the possession of the agency
				except when authorized employees are scheduled to pick up warrants for the
				agency.
(4) Immediately after the
				warrants are picked up and delivered to the agency, the agency shall take
				possession and control of the Identification Card.
(5) In the event an employee is no longer
				authorized to pick up warrants or the agency considers the Identification Card
				to be invalid, the agency shall notify the Transmittal unit immediately and
				forward the Identification Card to the Transmittal unit. In the event the
				Identification Card is lost, the agency shall immediately notify the
				Transmittal unit by phone and follow up with a letter of
				confirmation.
(6) No warrant will
				be released unless the Transmittal unit is presented a valid Warrant Release
				Authorization Identification Card.
Rulemaking Authority
					 17.14,
					 17.29 FS. Law Implemented
					 17.03,
					 17.14
					 FS.
New 4-22-83, Formerly 3A-31.402, Amended 12-11-94, 5-12-97,
					 Formerly 3A-26.002.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-26 - WARRANT TRANSMITTAL › Section 69I-26.003 - Warrant Intercept

Current through Reg. 50, No. 138; July 16, 2024
(1) The Bureau of
				Auditing is authorized to intercept warrants instead of releasing them to the
				requesting agency.
(2) A Warrant
				Intercept Card is sent to the agency by the Bureau of Auditing whenever a
				warrant is intercepted. The Warrant Intercept Card will disclose the reason
				that the intercept occurred.
Rulemaking Authority
					 17.14,
					 17.29 FS. Law Implemented
					 17.03,
					 17.14
					 FS.
New 4-22-83, Formerly 3A-31.403, Amended 12-11-94, 1-27-98,
					 Formerly 3A-26.003.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.101 - Purpose

Current through Reg. 50, No. 138; July 16, 2024
This Part sets forth the rules for the administration of the
				  Bureau of State Payrolls of the Division of Accounting and Auditing of the
				  State of Florida Department of Financial Services.
Rulemaking Authority
					 17.28,
					 17.29 FS. Law Implemented
					 17.03,
					 17.04,
					 17.075,
					 17.08,
					 17.09,
					 17.14,
					 17.20,
					 17.27,
					 17.28
					 FS.
New 4-22-83, Formerly
					 3A-31.101.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.102 - Scope

Current through Reg. 50, No. 138; July 16, 2024
Chapter 69I-31, F.A.C., applies directly to all State
				  personnel administering a payroll and indirectly to all State employees
				  receiving wages.
Rulemaking Authority
					 17.28,
					 17.29 FS. Law Implemented
					 17.03,
					 17.04,
					 17.075,
					 17.08,
					 17.09,
					 17.14,
					 17.20,
					 17.27,
					 17.28
					 FS.
New 4-22-83, Formerly
					 3A-31.102.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.105 - Policy/Wage Payments

Current through Reg. 50, No. 138; July 16, 2024
(1) It is the
				responsibility of the Bureau of State Payrolls' management to perform any
				payroll related tasks assigned by the Chief Financial Officer in his capacity
				as chief fiscal officer for the State of Florida.
(2) It is a policy of the Bureau to adhere to
				Federal Law, Florida Statutes, and the rules of the various pay plans. In the
				absence of specific legal authority to the contrary and properly adopted rules
				implementing that authority, Department of Management Services, Division of
				Personnel Management Services Rules of the Career Service System will be
				adhered to for the various pay plans.
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.03
					 FS.
New 4-22-83, Amended 1-25-96, Formerly
					 3A-31.105.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.108 - Payroll Preparation Manual (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.14,
					 17.28,
					 17.29,
					 110.113 FS. Law Implemented
					 17.03,
					 17.04,
					 17.075,
					 17.08,
					 17.09,
					 17.14,
					 17.20,
					 17.27,
					 17.28,
					 110.116
					 FS.
New 4-22-83, Amended 2-4-98, 12-26-01, Formerly 3A-31.108,
					 Repealed 2-17-15.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.205 - Payroll Authority

Current through Reg. 50, No. 138; July 16, 2024
(1) The Chief
				Financial Officer has the lawful authority to audit and settle all wage claims
				against the State. While a department may elect the Payroll by Exception or
				Noncalculated Payroll submission option, the Bureau reserves the right to
				examine all payroll data and resolve any variance.
(2) The Bureau will examine payroll input
				documents and calculate employee payroll records to verify the accuracy of wage
				and deduction amounts. When a discrepancy exists between a department and the
				Bureau's records, the Bureau's records prevail. The burden is upon the
				department to prove otherwise.
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.03,
					 17.14
					 FS.
New 4-22-83, Formerly
					 3A-31.205.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.207 - Audit of Wage Claims

Current through Reg. 50, No. 138; July 16, 2024
(1) The Chief
				Financial Officer is authorized to audit and resolve any wage claim against the
				State and issue salary warrants directing disbursement of monies from the State
				Treasury.
(2) The Bureau may
				require that any document which supports a payroll related transaction be sent
				to the Bureau.
(3) The Bureau
				audits any wage payment which does not conform to established guidelines. In
				such circumstances, the Bureau requires the submitting agency to justify and
				document the requested wage payment. If justification and documentation is
				sufficient, the salary warrant is released to the agency. If justification and
				documentation is not sufficient, the salary warrant is cancelled by the
				Bureau.
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.03,
					 17.08
					 FS.
New 4-22-83, Amended 1-25-96, Formerly
					 3A-31.207.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.208 - Authorized Agency Personnel (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.14,
					 17.29 FS. Law Implemented
					 17.14
					 FS.
New 4-22-83, Amended 4-23-87, 1-25-96, 2-4-98, Formerly
					 3A-31.208, Repealed 8-8-23.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.211 - Delivery of Warrants by a Department

Current through Reg. 50, No. 138; July 16, 2024
A warrant may not be delivered or otherwise made available to
				  the payee before the date imprinted on the warrant.
Rulemaking Authority
					 17.03,
					 17.29 FS. Law Implemented
					 17.03
					 FS.
New 4-22-83, Amended 10-30-94, Formerly
					 3A-31.211.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.226 - Wage Payments from Revolving Funds (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.03,
					 17.14,
					 17.29,
					 216.271(5) FS.
					 Law Implemented  216.271 FS.
New 4-22-83, Amended 1-25-96, 6-1-97, 2-4-98, 12-26-01,
					 Formerly 3A-31.226, Repealed 8-8-23.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.227 - Federal Withholding Tax

Current through Reg. 50, No. 138; July 16, 2024
(1) A federal
				withholding tax is deducted from the employee's taxable wages each pay period
				in compliance with federal law. The Chief Financial Officer is authorized to
				deduct and remit withholding tax to the federal government in the employee's
				name.
(2) The amount of the
				withholding tax is computed based on withholding tax tables and criteria
				prepared by the Internal Revenue Service. The Bureau provides current
				withholding tax tables as a part of the Payroll Preparation Manual. The Bureau
				provides any written instructions necessary to administer the withholding tax
				deduction including the selection of the Internal Revenue Service calculation
				method which will be used.
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.03,
					 17.04
					 FS.
New 4-22-83, Formerly
					 3A-31.227.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.231 - Retirement Code Use

Current through Reg. 50, No. 138; July 16, 2024
(1) The Bureau
				maintains the Retirement Code Table. The Table contains each authorized
				retirement contribution code. The Bureau and the Department of Management
				Services, Division of Retirement, are responsible for assignment of a code to
				each type of retirement contribution in the Table.
(2) Florida Statutes require that each State
				employee filling an authorized, established position be a member of one of the
				State retirement systems (generally the Florida Retirement System). The Bureau
				is authorized to deduct the employee's retirement contribution, if any, from
				the employee's gross wage and to disburse the employer's retirement
				contribution according to the rates established by the appropriate retirement
				plan administrator. Employee and/or employer retirement contributions are
				computed for all wage payments except:
(a)
				Acts of the legislature.
(b) Rules
				of the Department of Management Services, Division of
				Retirement.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.312 - Salary Levy (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.14,
					 17.29 FS. Law Implemented
					 17.03,
					 17.29
					 FS.
New 4-22-83, Amended 1-25-96, Formerly 3A-31.312, Repealed
					 8-8-23.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.313 - Court Ordered Support and Alimony Withheld from Employee's Wage Payments

Current through Reg. 50, No. 138; July 16, 2024
(1) Chapter 61,
				F.S., permits in certain circumstances a Writ of Garnishment or Income
				Deduction Order against the State for wages due a State employee. Whenever such
				Writ is received by an agency, the procedures outlined herein shall be
				followed.
(2) If an agency receives
				or is served such a Writ of Garnishment or Income Deduction Order, the agency
				shall immediately send the original document(s) to the Bureau. The agency
				should retain a copy of the document(s) for its records. Wage payments are
				normally subject to attachment or garnishment immediately upon receipt by the
				employer of such Writ. Occasionally, a future date for commencement of the
				garnishment is stated in the order.
(3) Absent further legislative enactment or a
				final determination by a proper court to the contrary, the final decision to
				honor, disregard or contest any Writ of Garnishment or Income Deduction Order
				shall be made only by the Department of Financial Services.
(4) The Bureau has established a
				miscellaneous deduction code for the purpose of withholding such amounts from
				an employee's wages.
(5) The
				deduction of amounts from an employee's wages shall continue until the Writ of
				Garnishment or Income Deduction Order is dissolved or the court order is
				revoked.
(6) A court order may be
				served to the agency enjoining or temporarily suspending execution of a Writ of
				Garnishment or an original Income Deduction Order. Such document(s) must be
				sent to the Bureau immediately. The agency should retain a copy of the
				document(s) for its records.
Rulemaking Authority
					 17.14,
					 17.29 FS. Law Implemented
					 61.12
					 FS.
New 4-22-83, Amended 1-25-96, Formerly
					 3A-31.313.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.705 - Required Miscellaneous Deduction Codes

Current through Reg. 50, No. 138; July 16, 2024
From time to time the Department of Financial Services will
				  establish miscellaneous deduction codes for the purpose of uniformly
				  administering state-wide programs for charitable contributions, Internal
				  Revenue Service requirements, collective bargaining agreements, and legally
				  required deductions. Each agency must make provisions to accommodate these
				  codes within any automated personnel or payroll system which the agency uses
				  for the preparation of payrolls.
Rulemaking Authority
					 17.14,
					 17.29 FS. Law Implemented
					 17.14
					 FS.
New 4-22-83, Amended 1-25-96, Formerly
					 3A-31.705.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.801 - Purpose and Applicability (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.29 FS. Law Implemented
					 77.0305
					 FS.
New 2-19-95, Formerly 3A-31.801, Repealed
					 10-8-14.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.803 - Garnishee Agency Responsibilities

Current through Reg. 50, No. 138; July 16, 2024
(1)
				All court documents should be served in accordance with section
				 48.111, F.S. Service of
				garnishment writs must be on the employing state agency. The Bureau of State
				Payrolls will not respond on behalf of an agency served.
(2) Upon receipt of service of a garnishment
				applicable to a judgment, the agency served shall, within two (2) working days
				of service, determine if the judgment debtor is currently employed and if any
				wage amounts are due and owing to the judgment debtor by the agency. If the
				judgment debtor is currently employed, and if amounts are due and owing, the
				employing agency shall, on the same day of that determination transmit a
				facsimile copy of the garnishment to the Bureau at (850)413-5552, utilizing the
				Bureau of State Payrolls Garnishment Fax Form, Form DFS-A3-1928 (revised 07/14)
http://www.flrules.org/Gateway/reference.asp?No=Ref-04943
,
				is hereby incorporated by reference and is available at website:
http://www.myfloridacfo.com/Division/AA/Manuals/BOSP_MANUAL2.pdf
or by calling (850)413-5513.
(3)
				The agency served shall prepare and file a response to the garnishment,
				considering:
(a) Whether the agency has been
				properly served with the garnishment;
(b) Whether sovereign immunity has been
				waived due to the underlying cause of action having occurred on or after
				October 1, 1993 and the nature of the underlying cause of action; and
(c) If the judgment debtor is currently
				employed by the employing agency, the amount of disposable earnings as
				calculated by the Bureau. The employing agency may advise the judgment debtor
				of the head of family exemption from garnishment.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.804 - Bureau Responsibilities

Current through Reg. 50, No. 138; July 16, 2024
(1) Upon
				receipt of the facsimile transmission copy of the garnishment applicable to a
				judgment from the employing agency, the Bureau will calculate disposable
				earnings based upon the judgment debtor's gross salary for the most recent pay
				period. The calculated amount of disposable earnings will be sent to the
				employing agency by the Bureau within two (2) working days of receipt of the
				facsimile transmission of the garnishment.
(2) Prior to receipt of the final order of
				garnishment, the Bureau will presume that all judgment debtors do not meet the
				definition of head of family and are not eligible to claim limits on
				garnishment provided in section
				 222.11, F.S.
(3) The Bureau will make its best effort to
				begin making the garnishment deduction on the next payroll processed for the
				judgment debtor after first receipt of the garnishment from the employing
				agency.
(4) The Bureau will make
				the first remittance with a remittance advice to the judgment creditor after
				receipt of the final order of garnishment and after receipt of the Judgment
				Debtor Information Form DFS-A3-1927 revised 07/11 from the employing agency.
				The remittance advice will identify the judgment debtor by name, court case
				number, social security number and amount. In the event that a remittance to a
				single judgment creditor relates to multiple judgment debtors, each individual
				amount will be identified. Subsequent remittances will be sent to the judgment
				creditor not later than two (2) working days from the date of the judgment
				debtor's wage payment from which the garnishment amount was deducted.
(5) The Bureau will deduct from each
				remittance the fee authorized by section
				 77.0305, Florida Statutes, for
				administrative costs.
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.03,
					 77.0305,
					 222.11
					 FS.
New 2-19-95, Formerly
					 3A-31.804.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.805 - Assistance to Employing Agencies (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.03,
					 77.0305
					 FS.
New 2-19-95, Amended 2-4-98, Formerly 3A-31.805, Repealed
					 4-23-17.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.806 - Interception of Certain Salary Warrants

Current through Reg. 50, No. 138; July 16, 2024
An employing agency that is holding a salary warrant prior to
				  distribution to an employee and that is served with a garnishment on such
				  employee, must return such warrant to the Bureau for cancellation and
				  reissuance.
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.075,
					 77.0305,
					 77.06
					 FS.
New 2-19-95, Formerly
					 3A-31.806.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-31 - BUREAU OF STATE PAYROLLS › Section 69I-31.807 - Intervention by Chief Financial Officer (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.03,
					 77.0305
					 FS.
New 2-19-95, Formerly 3A-31.807, Repealed
					 2-17-15.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-40 - BUREAU OF AUDITING › Section 69I-40.001 - Schedule Form

Current through Reg. 50, No. 138; July 16, 2024
Invoices to be submitted to the Chief Financial Officer for
				  payment must be scheduled by the agency wishing to make payment using a
				  standard voucher format prescribed by the Department of Financial Services and
				  the Chief Financial Officer.
Rulemaking Authority
					 17.14,
					 17.29 FS. Law Implemented
					 17.001,
					 17.03,
					 17.14
					 FS.
New 10-21-75, Formerly 3A-40.01, Amended 1-8-95, Formerly
					 3A-40.001.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-40 - BUREAU OF AUDITING › Section 69I-40.040 - Contracts and Grants (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.14,
					 17.29 FS. Law Implemented
					 17.001,
					 17.03,
					 17.14,
					 215.42
					 FS.
New 10-21-75, Formerly 3A-40.40, Amended 1-8-95, Formerly
					 3A-40.040, Repealed 2-15-12.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-40 - BUREAU OF AUDITING › Section 69I-40.050 - Lease of Real Property (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.14,
					 17.29 FS. Law Implemented
					 17.001,
					 17.03,
					 17.14,
					 215.42,
					 255.25
					 FS.
New 10-21-75, Formerly 3A-40.50, Amended 1-8-95, Formerly
					 3A-40.050, Repealed 11-23-14.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-40 - BUREAU OF AUDITING › Section 69I-40.051 - Purchase of Land (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.001,
					 17.03,
					 17.14,
					 286.23
					 FS.
New 10-21-75, Formerly 3A-40.51, Amended 1-8-95, Formerly
					 3A-40.051, Repealed 11-23-14.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-40 - BUREAU OF AUDITING › Section 69I-40.091 - Investment Vouchers (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.61,
					 215.49
					 FS.
New 10-21-75, Formerly 3A-40.91, Amended 1-8-95, Formerly
					 3A-40.091, Repealed 8-8-23.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-40 - BUREAU OF AUDITING › Section 69I-40.100 - Assignments (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.29 FS. Law Implemented
					 215.965
					 FS.
New 10-21-75, Formerly 3A-40.100, Repealed
					 8-8-23.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-40 - BUREAU OF AUDITING › Section 69I-40.103 - Restriction of Expenditures (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.29 FS. Law Implemented
					 17.001,
					 17.03,
					 215.42
					 FS.
New 10-21-75, Amended 1-8-95, Formerly 3A-40.103, Repealed
					 10-14-13.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-40 - BUREAU OF AUDITING › Section 69I-40.120 - Advance Payments (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.29,
					 215.422(15) FS.
					 Law Implemented 215.422,
					 216.181
					 FS.
New 1-8-95, Amended 12-29-96, Formerly 3A-40.120, Repealed
					 8-8-23.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-41 - OCCUPATIONAL LICENSE TAX › Section 69I-41.001 - Refund of State Occupational License Tax (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.29,
					 215.26(2) FS.
					 Law Implemented 215.26(2)
					 FS.
New 8-20-64, Formerly 3A-3.01, 3A-41.01, 3A-41.001,
					 Repealed 10-8-14.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-42 - TRAVEL EXPENSES › Section 69I-42.001 - Applicability (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.075(1),
					 17.29,
					 112.061(9) FS.
					 Law Implemented 17.075,
					 112.061
					 FS.
New 3-5-90, Formerly 3A-42.001, Repealed
					 8-8-23.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-42 - TRAVEL EXPENSES › Section 69I-42.004 - Conferences and Conventions

Current through Reg. 50, No. 138; July 16, 2024
(1) No public
				funds shall be expended for attendance at conferences or conventions unless:
(a) The main purpose of the conference or
				convention is in connection with the official business of the state and
				directly related to the performance of the statutory duties and
				responsibilities of the agency participating;
(b) The activity provides a direct
				educational or other benefit supporting the work and public purpose of the
				person attending;
(c) The duties
				and responsibilities of the traveler attending such meetings are compatible
				with the objectives of the particular conference or convention; and
(d) The request for payment of travel
				expenses is otherwise in compliance with these rules.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-42 - TRAVEL EXPENSES › Section 69I-42.005 - Travel Advances

Current through Reg. 50, No. 138; July 16, 2024
(1) Travel advances
				shall not exceed 80 percent of the estimated travel expenses which will
				ultimately be reimbursed to the traveler. An exception may be made to this 80
				percent restriction in order to take advantage of a substantially discounted
				common carrier ticket. In the event such arrangement is made, the travel
				advance may be an amount equal to 100 percent of the cost of the substantially
				discounted common carrier ticket plus 80 percent of the remaining estimated
				travel expenses. Other exceptions to this 80 percent restriction may be made if
				approved by the Chief Financial Officer. Requests for such approval must be in
				writing and must clearly demonstrate that the increased travel advance is in
				the best interest of the state. Approval will be in writing and must be
				included in the voucher submitted for travel advances.
(2) Requests for travel advance payments
				shall not be commingled with other requests for payment, but shall be
				separately vouchered and object coded either Travel Advances or Travel Advance
				- Training, as appropriate.
(3)
				Each traveler requesting an advance shall properly complete and execute a
				Request for Travel Advance, Form DFS-AA-25, and the same shall be attached to
				the voucher requesting the advance.
(4) When the travel period has ended, the
				traveler shall properly complete the Voucher for Reimbursement of Travel
				Expenses, Form DFS-AA-15, and submit it to the authorizing agency within ten
				workdays of the traveler's return to headquarters. The traveler shall complete
				the portion of the travel voucher, Form DFS-AA-15, relating to the travel
				advance.
(a) If additional funds are due the
				traveler, the completed Form DFS-AA-15 shall be vouchered, clearly marked as a
				settlement of a travel advance and submitted to the Department.
(b) If a traveler was advanced funds in
				excess of the travel expenses allowed for a particular travel period, the
				agency shall obtain a refund from the traveler within ten workdays of the
				traveler's return to headquarters, and then prepare a cash refund journal
				voucher including as documentation the Forms DFS-AA-15 and DFS-AA-25.
(c) If the travel expenses claimed are equal
				to the amount of the advance, Form DFS-AA-15 shall be completed by the traveler
				and submitted to the Department by the agency within ten workdays of the
				traveler's return to headquarters.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-42 - TRAVEL EXPENSES › Section 69I-42.008 - Transportation - Privately Owned Vehicles

Current through Reg. 50, No. 138; July 16, 2024
(1) For purposes of section
				 112.061(7)(d),
				F.S., the term privately owned vehicle shall include any motor vehicle which is
				not publicly owned, whether or not title to such vehicle is in the name of the
				traveler.
(2) A traveler using a
				rental car of an established rental car firm may claim mileage at the statutory
				rate per mile provided that the amount claimed for mileage does not exceed the
				amount due the rental car company for the allowable mileage claimed.
(3) If authorized travel is by private
				aircraft:
(a) The pilot may claim either the
				mileage rate specified in section
				 112.061(7),
				F.S., or the lesser of the state contract fare and the most economical
				commercial direct airfare available for the same trip. If no state contract
				fare and no commercial airfare is available directly between the points of
				travel, reimbursement shall be limited to the mileage rate specified in section
				 112.061(7),
				F.S., or the most economical commercial airfare closest to the point of origin
				and the point of destination.
(b) A
				passenger on a private aircraft may be reimbursed for the actual amount charged
				and paid for his fare up to:
1. The mileage
				rate specified in section
				 112.061(7),
				F.S., or
2. The lesser of:
(i) the state contract fare or
(ii) the cost of the most economical direct
				commercial airfare available for the trip. If no direct commercial flight is
				available, the most economical commercial airfare closest to the point of
				origin and the point of destination may be used.
(c) If a rented aircraft is used, the
				reimbursement claimed by any traveler on the aircraft may not exceed a pro rata
				share of the actual cost of renting the aircraft and the reimbursement is
				subject to the limitations provided in paragraphs (a) and
				(b).
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-42 - TRAVEL EXPENSES › Section 69I-42.009 - Transportation - Complimentary (Repealed)

Current through Reg. 50, No. 138; July 16, 2024
Rulemaking Authority
					 17.075(1),
					 17.29,
					 112.061(9) FS.
					 Law Implemented 17.075,
					 112.061
					 FS.
New 3-5-90, Formerly 3A-42.009, Repealed
					 8-8-23.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-42 - TRAVEL EXPENSES › Section 69I-42.010 - Other Incidental Traveling Expenses

Current through Reg. 50, No. 138; July 16, 2024
(1) The following supporting information
				shall be required and maintained at the agency with the traveler's Voucher for
				Reimbursement of Travel Expenses, Form DFS-AA-15, when the traveler is claiming
				reimbursement for incidental travel expenses authorized by section
				 112.061(8)(a),
				F.S.:
(a) Receipts for taxi fares in excess
				of $25 on a per fare basis.
(b)
				Receipts for storage, parking fees or tolls in excess of $25. Such fees shall
				not be allowed on a weekly or monthly basis for privately owned automobiles
				unless it can be established that such method results in savings to the
				State.
(c) A statement that
				communication expenses being claimed were for state business. Communication
				expenses to contact the traveler's family or other nonbusiness purposes are not
				eligible for reimbursement.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-42 - TRAVEL EXPENSES › Section 69I-42.011 - Direct Payment of Expenses by Agency

Current through Reg. 50, No. 138; July 16, 2024
(1) Direct payment to vendors for the meals
				and lodging of an employee required to travel on emergency notice shall be
				processed in the same manner as common carrier payments under paragraph
				 69I-42.007(6)(a),
				F.A.C. The voucher shall clearly disclose that payments to vendors are
				requested due to the employee being required to travel on emergency
				notice.
(2) Direct payment of
				travel expenses may be granted with the prior approval of the agency head or
				his designee in situations that result in a cost savings to the State.
				Avoidance of state sales tax shall not be considered a cost savings to the
				State. Direct payment of travel expenses cannot be approved solely for the
				convenience of the traveler. The approval must document the cost savings and
				shall be included with the voucher submitted for such direct payments, which
				shall be supported by sufficient information from the travel vouchers and be
				processed in the same manner as common carrier payments under paragraph
				 69I-42.007(6)(a),
				F.A.C. Direct payment may not be made for Class C meals for state employees.
				Criteria for cost savings include but are not limited to discount for earlier
				payment or free use of a hotel meeting room if the agency has a need for such
				room.
(3) The prior approval of the
				Department shall be obtained by agencies desiring to use direct billing travel
				cards. The written request for approval, accompanied by a copy of the proposed
				contract, shall be submitted to the Department prior to execution of the
				contract. Requests shall be directed as indicated in subsection (2), above.
				Vouchers for the direct payment of common carrier charges shall list each
				traveler as a subvendor (pay and charge voucher) and be supported by copies of
				travel vouchers.
Rulemaking Authority
					 17.075(1),
					 17.29,
					 112.061(9) FS.
					 Law Implemented 17.075,
					 112.061,
					 215.42
					 FS.
New 3-5-90, Amended 1-8-95, 12-29-96, Formerly
					 3A-42.011.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-42 - TRAVEL EXPENSES › Section 69I-42.012 - Requirements for Reimbursement of Expenditures by Physically Handicapped Travelers

Current through Reg. 50, No. 138; July 16, 2024
(1) Purpose. To
				remedy inequities, conflicts and inconsistencies in the reimbursement of
				expenditures by physically handicapped public officers, employees and
				authorized persons whose traveling expenses are paid by a public
				agency.
(2) General Requirements.
				When a physically handicapped traveler incurs travel expenses in excess of
				those ordinarily authorized pursuant to the travel law and these rules, and
				such excess travel expenses were incurred to permit the safe travel of that
				handicapped traveler, those excess expenses will be reimbursed by the agency to
				the extent that the expenses were reasonable and necessary to the safe travel
				of the individual. All such claims for reimbursement of excess travel expenses
				shall be submitted in accordance with the requirements of the Americans With
				Disabilities Act of 1990,  42 U.S.C. §§
										12101  et seq.
(3) When a payment is requested pursuant to
				the Americans With Disabilities Act (ADA), which would not otherwise be a
				lawfully authorized use of state funds, the voucher must include a signed
				statement from the agency head or his designee certifying that:
(a) An employee of the agency, an applicant
				for a position or other covered person has requested a "reasonable
				accommodation" pursuant to the ADA, to assist him in performing his duties,
				applying for a position, or other covered activity.
(b) The agency has determined that the
				individual is a "qualified individual with a disability" as defined in the
				ADA.
(c) The agency has determined
				that the payment is for a "reasonable accommodation" pursuant to the ADA, for
				that employee, applicant or person.
(d) The agency will maintain all records
				related to this request for seven years and make those records available for
				review to persons authorized to review such records.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-44 - MISCELLANEOUS DISBURSEMENTS › Section 69I-44.001 - Intent

Current through Reg. 50, No. 138; July 16, 2024
It is the purpose of these rules to establish procedures for
				  the use of landowners when seeking payment, on either a full or partial payment
				  basis, from the Nonmandatory Land Reclamation Trust Fund for the cost of
				  reclamation of lands disturbed by the severance of phosphate prior to July 1,
				  1975, as provided by section
				   378.037(2),
				  F.S.
Rulemaking Authority
					 17.29,
					 378.037(2) FS.
					 Law Implemented 378.037
					 FS.
New 8-9-83, Formerly 3A-44.01,
					 3A-44.001.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-44 - MISCELLANEOUS DISBURSEMENTS › Section 69I-44.002 - Definitions

Current through Reg. 50, No. 138; July 16, 2024
(1) "Commodity" means any of the various
				supplies, materials, goods, merchandise, equipment, and other personal property
				purchased, leased, or otherwise contracted for by the landowner or his
				designated representative for the purpose of reclamation of lands as approved
				by the Department.
(2) "Contractual
				Service" means the rendering by a contractor of its time and effort rather than
				the furnishing of specific commodities. Any contract providing for the
				acquisition of both services and commodities shall be deemed to be a contract
				for the acquisition of commodities.
(3) "Department" is the State of Florida
				Department of Environmental Protection.
(4) "Earthmoving Stage" is that stage as
				defined by the Department in rule
				 62C-17.002, F.A.C.
(5) "Establishment Period" is that period as
				defined by the Department in rule
				 62C-17.002, F.A.C.
(6) "Landowner" means the title holder of
				record of the affected land as defined by the Department in rule
				 62C-17.002, F.A.C.
(7) "Reclamation Program" is that program as
				defined by the Department in rule
				 62C-17.002, F.A.C.
(8) "Revegetation" is as defined by the
				Department in rule  62C-17.002, F.A.C.
(9) "Valid Bid" means a responsive offer in
				full compliance with the bid specifications and conditions by a responsible
				person or firm.
(10) "Competitive
				Bids" means two or more valid responses to a bid
				invitation.
Rulemaking Authority
					 17.29,
					 378.037(2) FS.
					 Law Implemented 378.037(2)
					 FS.
New 8-9-83, Formerly 3A-44.02, Amended 11-30-94, Formerly
					 3A-44.002.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-44 - MISCELLANEOUS DISBURSEMENTS › Section 69I-44.003 - Eligible Reclamation

Current through Reg. 50, No. 138; July 16, 2024
Only those lands designated by rule of the Department as part
				  of the Master Reclamation Plan pursuant to section
				   378.021, F.S., shall be eligible
				  for payment of reclamation costs under these rules.
Rulemaking Authority
					 17.29,
					 378.037(2) FS.
					 Law Implemented 378.037
					 FS.
New 8-9-83, Formerly 3A-44.03, Amended 11-30-94, Formerly
					 3A-44.003.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-44 - MISCELLANEOUS DISBURSEMENTS › Section 69I-44.004 - Recoverable Costs

Current through Reg. 50, No. 138; July 16, 2024
(1) Only those moneys
				reasonably necessary and actually expended to effect reclamation shall be paid
				from the fund. Such sums so paid shall not exceed the maximum limitations
				imposed by section  378.037(1)(b),
				F.S. The following items, by way of illustration and not by way of limitation,
				will not be considered as having been reasonably necessary or actually expended
				for such reclamation:
(a) Fines, penalties, or
				assessments imposed by a governmental entity for noncompliance with its laws,
				ordinances, rules, or regulations.
(b) Expenses associated with defending or
				settling any action mentioned in paragraph (a), above.
(c) Financing or interest expenses of any
				description.
(d) Economic or
				opportunity costs associated with reclamation activities.
(e) Expenses which are not directly
				associated with performing the reclamation project.
(f) Expenses incurred as a result of
				selection of a reimbursement method other than the Final Completion Method
				which would not have been incurred if the Final Completion Method had been
				selected. Such expenses shall include by way of example and not by way of
				limitation; bond fees, attorney fees, recording costs, title certification,
				etc.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-44 - MISCELLANEOUS DISBURSEMENTS › Section 69I-44.006 - Records

Current through Reg. 50, No. 138; July 16, 2024
(1) Adequate records shall be maintained of
				all costs incurred for reclamation of land sufficient to enable the appropriate
				state agencies to audit and verify such costs. Such records shall be open to
				inspection and audit by the appropriate state agencies. Such records shall
				consist of those books and records required by normal and customary accounting
				procedure and shall include by way of illustration and not by way of
				limitation, invoices, time sheets, cancelled checks, equipment logs, contracts,
				etc.
(2) All such books and records
				shall be retained for four fiscal years after the State fiscal year in which
				final payment was made to the landowner and during that period shall be open to
				inspection and audit by the appropriate state agencies.
(3) In situations where such reclamation
				costs are incurred by the landowner through contracts with persons other than
				the landowner, such contracts, to be acceptable, shall contain a clause or
				other provision permitting the appropriate state agency to examine and audit
				the books and records of such contractor in the same manner and for the same
				purposes as though such reclamation had been completed by the
				landowner.
(4) In all situations
				where such reclamation costs are incurred by the landowner through contracts
				with persons other than the landowner, the landowner shall make a full and fair
				disclosure to the appropriate state agency of any financial, familial or other
				beneficial relationship between the landowner and such contractor or, if there
				be no such relationship, shall furnish the appropriate state agency with an
				affidavit to that effect. Where either the landowner or the contractor is a
				corporation, partnership, or other type of business organization, such
				disclosure requirement shall apply to the officers, directors, partners,
				trustees, etc., of such business entity.
Rulemaking Authority
					 17.29,
					 378.037(2) FS.
					 Law Implemented 378.037
					 FS.
New 8-9-83, Formerly 3A-44.06,
					 3A-44.006.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-44 - MISCELLANEOUS DISBURSEMENTS › Section 69I-44.007 - Reimbursement

Current through Reg. 50, No. 138; July 16, 2024
(1) Four reimbursement methods are available
				to the landowner as follows:
(a) Final
				Completion Method. Reimbursement of allowable costs in total upon completion of
				the project and certification of completion of the project by the
				Department.
(b) Completion of
				Revegetation. Reimbursement of 95% of allowable costs upon completion of the
				revegetation stage and certification of completion of the revegetation stage by
				the Department. The remaining 5% will be reimbursed upon completion of the
				project and certification of completion of the project by the
				Department.
(c) Stage Completion.
				Reimbursement of allowable costs upon completion of the stages and
				certification of completion of the stages by the Department in the following
				manner:
1. 90% of allowable planning,
				engineering and surveying costs upon approval of reclamation program and
				commencement of reclamation efforts.
2. 90% of allowable earthmoving costs upon
				completion of the earthmoving and certification of the completion of the
				earthmoving stage by the Department.
3. 90% of allowable revegetation costs and
				the remaining 10% of allowable planning, engineering and surveying costs upon
				completion of revegetation stage and certification of completion of the
				revegetation stage by the Department.
4. The remaining allowable costs will be
				reimbursed upon completion of the reclamation program and certification of
				completion of the reclamation program by the Department.
(d) Percentage of Completion. Reimbursement,
				on a quarterly basis, of allowable costs upon acceptance of the landowner's
				progress as identified by the Department's quarterly report according to the
				following schedule:
1. 80% of allowable
				planning, engineering and surveying costs upon approval of reclamation program
				and commencement of reclamation efforts.
2. After completion of the planning and
				engineering stage, as the earthmoving and revegetation stages progress, the
				State will reimburse the landowner 80% of such allowable earthmoving and
				revegetation costs as incurred and paid by the landowner and reported by the
				Department during each quarterly period.
3. Upon completion of the revegetation stage,
				the State will also reimburse the remaining 20% of the allowable costs incurred
				and paid by the landowner for the planning and engineering stage as provided in
				subparagraph 1., above.
4. After
				completion of the establishment stage and certification by the Department that
				the reclamation project has been satisfactorily concluded, the State will
				reimburse all other retained allowable expenses.
Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-44 - MISCELLANEOUS DISBURSEMENTS › Section 69I-44.008 - Reclamation Work Performed by Landowner

Current through Reg. 50, No. 138; July 16, 2024
(1) The landowner may elect to perform the
				actual reclamation work in lieu of contracting with other parties to perform
				the reclamation work. If the landowner elects to perform the work, no costs
				beyond what would have been paid if the work had been performed by a contractor
				secured through competitive bidding will be reimbursed.
(2) Cost of equipment purchased to perform
				the work will be reimbursed based on a non-accelerated depreciation rate and
				reasonable associated costs. In no event may a landowner claim depreciation in
				excess of a fair rental rate for functionally similar equipment.
(3) Invoices submitted for payment will be
				audited prior to payment using appropriate auditing procedures and tests, which
				may include audits of the landowner's records in each
				instance.
Rulemaking Authority
					 17.29,
					 378.037(2) FS.
					 Law Implemented 378.037
					 FS.
New 8-9-83, Formerly 3A-44.08,
					 3A-44.008.