Florida Administrative Code › 59 - AGENCY FOR HEALTH CARE ADMINISTRATION › 59A - Health Facility and Agency Licensing › Chapter 59A-36 - ASSISTED LIVING FACILITY › Section 59A-36.015 - Records

Current through Reg. 50, No. 138; July 16, 2024
The facility must maintain required records in a manner that
				  makes such records readily available at the licensee's physical address for
				  review by a legally authorized entity. If records are maintained in an
				  electronic format, facility staff must be readily available to access the data
				  and produce the requested information. For purposes of this section, "readily
				  available" means the ability to immediately produce documents, records, or
				  other such data, either in electronic or paper format, upon request.
(1) FACILITY RECORDS. Facility records must
				include:
(a) The facility's license displayed
				in a conspicuous and public place within the facility.
(b) An up-to-date admission and discharge log
				listing the names of all residents and each resident's:
1. Date of admission, the facility or place
				from which the resident was admitted, and if applicable, a notation indicating
				that the resident was admitted with a stage 2 pressure sore; and,
2. Date of discharge, reason for discharge,
				and identification of the facility or home address to which the resident was
				discharged. Readmission of a resident to the facility after discharge requires
				a new entry in the log. Discharge of a resident is not required if the facility
				is holding a bed for a resident who is out of the facility but intending to
				return pursuant to Rule
				59A-36.018, F.A.C. If the
				resident dies while in the care of the facility, the log must indicate the date
				of death.
(c) A log
				listing the names of all temporary emergency placement and respite care
				residents if not included on the log described in paragraph (b).
(d) The facility's emergency management plan,
				with documentation of review and approval by the county emergency management
				agency, as described in Rule
				59A-36.019, F.A.C., that must be
				readily available by facility staff.
(e) The facility's liability insurance policy
				required in Rule 59A-36.013, F.A.C.
(f) For facilities that have a surety bond, a
				copy of the surety bond currently in effect as required by Rule
				59A-36.013, F.A.C.
(g) The admission package presented to new or
				prospective residents (less the resident's contract) described in Rule
				59A-36.006, F.A.C.
(h) If the facility advertises that it
				provides special care for persons with Alzheimer's disease or related
				disorders, a copy of all such facility advertisements as required by Section
				429.177, F.S.
(i) A grievance procedure for receiving and
				responding to resident complaints and recommendations as described in Rule
				59A-36.007, F.A.C.
(j) All food service records required in Rule
				59A-36.012, F.A.C., including
				menus planned and served and county health department inspection reports.
				Facilities that contract for food services, must include a copy of the contract
				for food services and the food service contractor's license or certificate to
				operate.
(k) All fire safety
				inspection reports issued by the local authority or the State Fire Marshal
				pursuant to Section 429.435, F.S., and rule Chapter
				69A-40, F.A.C., issued within the last 2 years.
(l) All sanitation inspection reports issued
				by the county health department pursuant to Section
				381.031, F.S., and Chapter
				64E-12, F.A.C., issued within the last 2 years.
(m) Pursuant to Section
				429.35, F.S., all completed
				survey, inspection and complaint investigation reports, and notices of
				sanctions and moratoriums issued by the agency within the last 5
				years.
(n) The facility's resident
				elopement response policies and procedures.
(o) The facility's documented resident
				elopement response drills.
(p) The
				facility's policies and procedures pursuant to subsection
				59A-36.007(10),
				F.A.C.;
(q) The facility's abuse
				prevention policies and procedures;
(r) The facility's medication
				practices;
(s) The facility's
				policy on physical restraints;
(t)
				The facility's policy on assistive devices;
(u) The facility's policy on third-party
				providers;
(v) The facility's
				policy on visitation pursuant to Section
				408.823(2)(a),
				F.S.;
(w) For facilities licensed
				as limited mental health, extended congregate care, or limited nursing
				services, records required as stated in Rules
				59A-36.020,
				59A-36.021 and
				59A-36.022, F.A.C.,
				respectively.