California Code of Regulations › Title 14 - Natural Resources › Division 3 - Department of Parks and Recreation › Chapter 15 - Off-Highway Motor Vehicle Recreation Grants and Cooperative Agreements Program Regulations › Article 1 - General Provisions › Subarticle 1 - Environmental Requirements › Section 4970.08 - Eligible Project Costs

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Eligible Project costs are the costs
					 directly or indirectly related to the work identified in the Project
					 Description. Additionally, the Grantee may receive reimbursement up to fifteen
					 percent (15%) of the direct funded amount for Indirect Costs.
(b) Examples of eligible costs include, but
					 are not limited to:
(1) For acquisition
					 Projects only, preliminary acquisition costs for contract preparation,
					 acquisition appraisal, and negotiation.
(2) Costs for an employee directly engaged in
					 OHV Project implementation, or the first level supervisor of said employee,
					 subject to the following:
(A) Costs shall be
					 computed according to the prevailing wage (for contracted services) or salary
					 scale (for Grantee's staff), and may include benefits (i.e., vacation, sick
					 leave, and social security contribution) that are customarily charged by the
					 Grantee or contractor. Personnel benefit costs shall be calculated in
					 proportion to the actual time worked on an OHV Project.
(B) Costs charged to an OHV Project shall be
					 computed on actual time worked on the Project and supported by timesheets and
					 attendance records or comparable documentation describing the work performed on
					 the OHV Project.
(C) Costs for
					 overtime are allowed under the Grantee's established overtime policy.
(D) Costs for direct Project
					 supervision.
(3) Stipends
					 paid as per diem costs to volunteers only when a volunteer is working at a
					 remote location for three or more consecutive days. A remote location is
					 considered to be further than fifty (50) miles from volunteer's headquarters.
					 Per diem allowances shall be as stated in Section
					 4970.08(b)(4).
(4) Travel expenses and per diem for federal
					 agencies shall follow the policies of the federal agency requesting the funds
					 with regard to travel reimbursement and shall not exceed the established
					 federal rates. All non-federal agency Grantees shall follow the policy
					 established by the State of California for its employees with regard to travel
					 reimbursement and shall not exceed the rates paid to Exempt, Excluded, and
					 Represented State of California employees. State of California travel
					 reimbursement rates are posted on the California Department of Human Resources
					 website located at
www.calhr.ca.gov
.
(5) Supplies and materials, including
					 personal safety items, may be purchased for a specific OHV Project or may be
					 drawn from a central stock, provided the items are claimed at a cost no higher
					 than the original purchase price paid by the Grantee.
(6) Construction activities, from site
					 preparation (e.g., demolition, excavation, grading, etc.) through completion of
					 the structure or Facility.
(7)
					 Relocation costs that result from the displacement of a person and/ or
					 business, in accordance with California Government Code Sections
					 7260-
					 7277 or
					 the agency's applicable law if different from California law.
(8) Grantee insurance premiums for hazard and
					 liability insurance for an OHV Facility.
(9) The cost of transporting material(s),
					 supplies, and personnel from a location outside the Project Area to and from a
					 Project site.
(A) Nonprofit Grantees shall be
					 limited to reimbursement for cost of transportation to and from the Project
					 site, up to one hundred (100) miles in each direction per day. All
					 transportation costs shall be stated as a "per mile" cost in the Project Cost
					 Estimate (Rev. 1/11) (refer to Appendix, incorporated by reference) and shall
					 not exceed the Internal Revenue Service standard mileage business rate provided
					 as of the start of the Grants Cycle for which the cost is being
					 requested.
(B) All other Grantees
					 may be reimbursed for cost of transportation from base of operations to Project
					 site. The base of operations is considered the centralized location where the
					 majority of Equipment is stored.
(10) Preparation and publication of maps,
					 videos, and/or handouts may be included as part of any related Project. Maps,
					 videos and/or handouts that display the OHV Trust Fund logo shall be reviewed
					 and approved by the OHMVR Division prior to publication.
(11) Rent or lease of facilities or Equipment
					 to directly complete the Project, provided that the rental or lease shall be
					 fair market value or Grantee's actual cost, whichever is less. Rental or lease
					 of facilities shall be proportionate to the area of the facility used for the
					 Project. Utilities to operate these facilities are eligible provided the
					 utilities are documented separately from any rent or lease costs. Facilities
					 not required in order to directly complete the Project shall only be eligible
					 as an indirect cost.
(12) Costs
					 associated with site-specific Project planning such as design, permitting, or
					 CEQA or NEPA analysis.