California Code of Regulations › Title 5 - Education › Division 1 - California Department of Education › Chapter 23 - Miscellaneous Provisions › Subchapter 4 - Performance Based Accountability System › Section 19601 - PBA System Reporting Procedures

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All students who enroll in any work force
				  preparation program as defined in subdivision (e) of Section
				  19600 that is offered by school
				  districts, county offices of education, or regional occupational
				  centers/programs shall be provided a copy of the PBA Privacy Notice and Student
				  Consent Form (June 1998) at the time of enrollment.
(b) The work force preparation program
				  administrator, or his or her designee, shall obtain from each enrolled student
				  a signed PBA Privacy Notice and Student Consent Form (June 1998) that indicates
				  the student's choice of whether to authorize or not authorize release of his or
				  her social security number and other personal data to the California Department
				  of Education for transmission to the SJTCC or its agent for use in the PBA
				  System. If any student declines to sign the PBA Privacy Notice and Student
				  Consent Form (June 1998), the program administrator, or his or her designee,
				  shall fill in the student's name and, in the space for student signature, write
				  "declined" or words to that effect.
(c) For each student who agrees to
				  participate in the PBA System, and who has attended classes for 20 or more
				  course hours, the work force preparation program administrator, or his or her
				  designee, shall compile the information required on the PBA Student Data
				  Profile (June 1998).
(d) On or
				  before August 31 of each year, the superintendent of the school district or
				  county office of education, or the administrator of the regional occupational
				  center/program, or his or her designee, shall report the personal information
				  required on the PBA Student Data Profile (June 1998) for each student enrolled
				  in the prior school year who has agreed to participate in the PBA System and
				  shall certify to the best of his or her knowledge and belief that the
				  information being reported is accurate and complete.
(e) Each signed PBA Privacy Notice and
				  Student Consent Form (June 1998), whether the student authorized or did not
				  authorize release of personal data, shall be retained by the school district,
				  county office of education, or regional occupational center/program pursuant to
				  the requirements of the federal Family Educational Rights and Privacy Act
				  (20 U.S.C. §
											1232g) and Chapter 6.5 of Part 27 (commencing
				  with section
				  49060) of the California Education
				  Code.
1. New
					 section filed 7-3-98 as an emergency; operative 7-3-98 (Register 98, No. 27). A
					 Certificate of Compliance must be transmitted to OAL by 11-2-98 or emergency
					 language will be repealed by operation of law on the following
					 day.
2. Certificate of Compliance as to 7-3-98 order transmitted to
					 OAL 10-13-98 and filed 11-23-98 (Register 98, No.
					 48).
Note: Authority cited: Section
						33031,
						Education Code. Reference: Section
						49060,
						Education Code; Section
						15037.1,
						Unemployment Insurance Code; Sections
						11200
						and
						14000,
						Welfare and Institutions Code; and Section
						1232 g, U.S. Code Title
						20.