California Code of Regulations › Title 3 - Food and Agriculture › Division 2 - Animal Industry › Chapter 1 - Dairies › Article 14 - Official and Approved Testing Methods and Protocols › Section 525 - Keeping Records of Tests

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All
				  milk and cream test record sheets shall be permanently identified with the name
				  or number of the concern for whom the tests are made. Daily test records must
				  be available at the laboratory in hard copy for no less than 30 days, in
				  addition to any back up copies of the data. After 30 days the records may be
				  archived to any type of removable storage media where they are to be kept for a
				  minimum of two years.
(b) Each test
				  record sheet shall be authenticated by the full signature of the licensed
				  tester, marked with the complete date on which the tests were made, and the
				  date the sample was taken. The name and address of the person, firm, company,
				  or association purchasing, receiving, or selling the product that has been
				  tested shall appear on the test record sheets. The name and address of the
				  testing laboratory shall appear on the test record sheet. If an infrared
				  instrument is used, the serial number of the instrument used to test the
				  samples shall appear on each test record sheet.
(c) Whenever a change in the records, while
				  still in possession of the tester, is necessary by reason of accident or
				  failure to properly record the test, or when a retest is made, and the retest
				  is sufficiently different from the first test, as specified in section
				  512.2(e), the
				  original entry on the records shall be marked out with a single stroke of the
				  pen, without obliterating the figures, and the correction or retest noted
				  immediately adjacent to the original entry. The change shall be identified by
				  the initials of the tester, which are to be written on the test record sheet
				  immediately adjacent to the correction. Whenever, for any such cause, a change
				  in the records is necessary, a record of such change shall be made by the
				  licensed tester on a retest sheet. Any changes or corrections occasioned by
				  these retests are to be made by the licensed tester only, and the original
				  retest sheet must be permanently fastened to the original test record sheet.
				  The name and address of the person, firm, company, or association purchasing,
				  receiving, or selling the product retested must be entered on all retest
				  sheets. Two dates must appear on all retest sheets--one showing the date the
				  retest was made and the other showing the date that the milk or cream was first
				  tested. All retest sheets must be made with ink and be signed with the full
				  name of the tester. All retests must be accompanied by the patron's name or
				  number in order to determined to whom the sample retested belonged.
(d) The original test record sheets shall be
				  delivered to the management of the concern for whom the tests are made
				  immediately upon completion of the tests on the day's samples.
(e) When sample bottles leak or they are
				  lost, or the contents are partly spilled, or the bottles are broken or cracked,
				  or for any other reason the sample is not representative, notation of
				  occurrence must be made on the test record sheet by the licensed tester. In
				  such cases an averaged test must be given to the patron, based on the average
				  of the four immediately preceding tests if the sample was a milk sample. In the
				  case of a sample of cream, the averaged amount of fat shall be based on the
				  average of four deliveries of cream from the same patron, immediately preceding
				  the day for which the fat is averaged.
(f) Weights or measurements must not be
				  changed without approval of the Department, except where obvious errors have
				  been made by the licensed sampler and weigher. An average weight or measurement
				  based on the four immediately preceding recorded weights, whenever available,
				  shall be used if the actual correct weight cannot be determined.
(g) Explanations as to averaged tests on milk
				  and averaged amounts of fat on cream, and averages in weights or measurements
				  must appear on the original patron statement. All such changes must be
				  identified with the name or initials of the plant manager or the person
				  responsible for these records.
1. Amendment
					 filed 9-21-56; effective thirtieth day thereafter (Register 56, No.
					 18).
2. Amendment filed 6-11-64; effective thirtieth day thereafter
					 (Register 64, No. 13).
3. Amendment filed 3-22-74; effective
					 thirtieth day thereafter (Register 74, No. 12).
4. Amendment filed
					 2-15-2007; operative 3-17-2007 (Register 2007, No. 7).
Note: Authority cited: Sections
						407
						and
						34231,
						Food and Agricultural Code. Reference: Section
						34231(b),
						Food and Agricultural Code.