California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.619 - Reimbursement for Meals and Lodging - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The employee on travel status shall be reimbursed actual
						expenses for receipted lodging, and for meals and incidentals as provided in
						this section, unless directed to travel under the provisions of section
						599.624.1 of these regulations.
						Lodging and/or meals provided by the state or included in hotel expenses or
						conference fees, or in transportation costs such as airline tickets, or
						otherwise provided shall not be claimed for reimbursement. Snacks and
						continental breakfasts, such as rolls, juice and coffee, are not considered to
						be meals. The circumstances of travel will determine the rate allowed.
(a) Short-term Travel. Reimbursement for
					 short-term subsistence will be authorized only when the traveler incurs
					 expenses arising from the use of reasonable, moderately priced commercial
					 lodging and meal establishments, such as hotels, motels, bed and breakfast
					 inns, campgrounds, restaurants, cafes, diners, etc. that cater to the general
					 public. Employees who stay with friends or relatives may claim meals only in
					 accordance with the rates and time frames set forth below. Lodging receipts are
					 required. The short-term rate is intended for trips of such duration that
					 weekly or monthly rates are not obtainable and will be discontinued after the
					 30th consecutive day assigned to one location unless an extension has been
					 previously documented and approved by the appointing power. In extending
					 short-term travel, the appointing power shall consider the expected remaining
					 length of the travel assignment.
(1) In
					 computing reimbursement for continuous short-term travel of more than 24 hours
					 and less than 31 consecutive days, the employee will be reimbursed for actual
					 costs up to the maximum allowed for each meal, incidental, and lodging expense
					 for each complete 24 hours of travel, beginning with the traveler's times of
					 departure and return, as follows.
(A) On the
					 first day of travel on a trip of 24 hours or more:
Trip begins at or before 6am:
breakfast may be claimed on the first day
Trip begins at or before 11am:
lunch may be claimed on the first day
Trip begins at or before 5pm:
dinner may be claimed on the first day
(B) On the fractional day of travel at the
					 end of a trip of more than 24 hours:
Trip ends at or after 8am:
breakfast may be claimed
Trip ends at or after 2pm:
lunch may be claimed
Trip ends at or after 7pm:
dinner may be claimed
If the fractional day includes an overnight stay, receipt
						lodging may be claimed. No meal or lodging expense may be claimed or reimbursed
						more than once on any given date or during any 24-hour period.
(C) Reimbursement shall be for actual
					 expenses only, subject to the following maximum rates:
Meals:
Meal and Incidental Expense
								Category
Current Reimbursement Rate Through December
								31, 2023 for Actual Expense
Effective January 1, 2024: Reimbursement
								Rate for Actual Expense
Breakfast
Up to $7
Up to $13
Lunch
Up to $11
Up to $15
Dinner
Up to $23
Up to $26
Incidentals
Up to $5
Up to $5
Total Daily Maximum Allowance
Up to $46
Up to $59
Receipts for meals must be maintained by the employee as
						substantiation that the amount claimed was not in excess of the amount of
						actual expense. The term incidentals includes but is not limited to expenses
						for laundry, cleaning and pressing of clothing, and fees and tips for services,
						such as for porters and baggage carriers. It does not include taxicab fares,
						lodging taxes or the costs of telegrams or telephone calls.
Lodging:
County
Current Maximum Receipted Lodging
								Reimbursement Rate Through December 31, 2023
Effective January 1, 2024: Maximum
								Receipted Lodging Reimbursement Rate
All counties except those listed below
Actual lodging up to $90 plus tax
Actual lodging up to $107 plus tax
Alameda
Actual lodging up to $140 plus tax
Actual lodging up to $189 plus tax
City of Santa Monica
Actual lodging up to $150 plus tax
Actual lodging up to $270 plus tax
Los Angeles
Actual lodging up to $120 plus tax
Actual lodging up to $169 plus tax
Marin
Actual lodging up to $110 plus tax
Actual lodging up to $166 plus tax
Monterey
Actual lodging up to $125 plus tax
Actual lodging up to $184 plus tax
Napa
Actual lodging up to $95 plus tax
Actual lodging up to $195 plus tax
Orange
Actual lodging up to $120 plus tax
Actual lodging up to $169 plus tax
Riverside
Actual lodging up to $95 plus tax
Actual lodging up to $142 plus tax
Sacramento
Actual lodging up to $95 plus tax
Actual lodging up to $145 plus tax
San Diego
Actual lodging up to $125 plus tax
Actual lodging up to $194 plus tax
San Francisco
Actual lodging up to $250 plus tax
Actual lodging up to $270 plus tax
San Mateo
Actual lodging up to $140 plus tax
Actual lodging up to $222 plus tax
Santa Clara
Actual lodging up to $140 plus tax
Actual lodging up to $245 plus tax
Ventura & Edwards AFB, excluding the city of
								Santa Monica
Actual lodging up to $120 plus tax
Actual lodging up to $169 plus tax
If lodging receipts are not submitted, reimbursement will
						be for actual expenses for meals/incidentals only at the rates and time frames
						set forth in this section.