Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1225 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 1225.230 - Office of Finance and Administration

Current through Register Vol. 48, No. 28, July 12, 2024
The Office of Finance and Administration is responsible for
				  developing and administering the Department's $3.5 billion budget, managing the
				  Department's personnel system for approximately 7,500 employees, providing
				  accounting and auditing functions to ensure sound fiscal management,
				  centralized business services functions and IDOT facilities management,
				  directing the overall administration of the Department's various programs for
				  small business utilization, and providing management information capabilities
				  required to meet the Departments' management and engineering needs.
a) The Bureau of Accounting and Auditing is
				responsible for providing the general accounting and audit services within the
				Department. These include general cost accounting; recommendations on internal
				financial policies, procedures and control; management of Federal billing; and
				internal/external auditing.
b) The
				Bureau of Administrative and Facility Services is responsible for providing
				administrative services functions including duplicating, records management,
				central stockroom, mail and messenger service, and motor pool responsibilities;
				and facility services functions including plant engineering, security, building
				maintenance, grounds maintenance, and space utilization responsibilities for
				the IDOT Administrative Building.
c) The Bureau of Budget and Fiscal Management
				is responsible for forecasting all Illinois Department of Transportation
				revenues and expenditures; managing all IDOT funds; developing, defending, and
				executing IDOT's total budget; analyzing departmental programs; performing
				management reviews; improving the Department's operating efficiency; and acting
				as financial liaison with the Bureau of the Budget, the Legislature and
				Commissions.
d) The Bureau of
				Information Processing is accountable for providing computer services to the
				Department to assist in maximizing effectiveness of the Department's resources
				through better information and increased productivity. This is accomplished
				through the analysis of management information needs and data relationships;
				conducting feasibility studies for computer applications; designing,
				programming and implementing computer systems; providing daily processing of
				systems and maintaining their effectiveness; and planning for current and
				future network management and support.
e) The Bureau of Personnel Management is
				responsible for providing staff services in the administration of personnel
				programs for all employee groups of the Department. These programs include
				civil rights, employee safety and workers' compensation, labor relations,
				organizational analysis and salary administration, and personnel
				administration. Additionally, the Bureau is responsible for administering the
				Personnel Code and the rules of the Department of Central Management
				Services.
f) The Bureau of Small
				Business Enterprises is responsible for the overall direction of the
				Departments' various programs for small business utilization, including: the
				Federally mandated highway construction program for Disadvantaged and
				Women-Owned Business Enterprises (DBE/WBE); other Federal programs for
				Minority-owned Businesses (MBE); and similar programs arising out of the
				State's Minority and Female Business Enterprises Act. The position also directs
				Department-wide efforts to ensure contractor compliance with work force
				utilization goals and labor wage laws and regulations.