Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 2000 - SECRETARY OF STATE STANDARD PROCUREMENT › Subpart U - MISCELLANEOUS PROVISIONS OF GENERAL APPLICABILITY › Appendix A - Space Standards

Current through Register Vol. 48, No. 28, July 12, 2024
These space standards guide the design of interior spaces by
				  establishing policies and requirements for Secretary of State employees with
				  functional work environments appropriate for their required tasks, maximize the
				  efficient use of space, and enhance work areas for all employees and the
				  public. Please note that, in some cases and based upon operations, unique
				  functions and existing building conditions and dimensions that do not meet the
				  space requirements of this Appendix may be greater and/or smaller than what is
				  indicated. Property Management will evaluate and make final recommendations on
				  a case-by-case basis.
These space standards will be reflected in the Space Request
				  form, which is available from Property Management.
In the analysis of the basic units of activity, the following
				  standards of space were developed to reflect the requirement of recurring,
				  typical activities. The standards provide the occupant of each workstation with
				  space sufficient to conduct business in an efficient manner. The amount of
				  space allocated to each activity type includes allowances for various units of
				  equipment and intrawork station circulation. Additional allowances are used for
				  supporting space for each job position, as well as general circulation,
				  conference rooms, reception area, special storage, and other unusual space
				  requirements.
a) Enclosed Interior Office Space Standards
Enclosed private office space for Secretary of
				  State Directors, Deputy Directors, the head of a Department or Office, and
				  similar employees requiring space to conduct private and confidential business
				  shall be sized using one of the following 3 types:
1) Small Office Type: 100 through 120 SF
2) Medium Office Type: 120 through 150 SF
3) Large Office Type: 225 through 250 SF
b) Open Interior Workstation Space
				  Standards
1) All open interior workstations shall be sized
				  using the following (for workstations and cubicles):
A) Bench Type: 25 SF to 30 SF work areas and desk,
				  with or without separators
B) Small Cubicle Type: 36 SF
C) Medium Cubicle Type: 48 SF
D) Large Cubicle Type: 64 SF to 80 SF
2) Huddle/Collaboration Areas:
A) For 4 Staff: 64 SF
B) For 6 to 8 Staff: 144 SF
C) For 10 to 14 Staff: 25 SF
3) Reception Areas:
A) With No Waiting: 100 through 120 SF
B) With 4-6 Chairs for Waiting: 144 through 160
				  SF
C) With 8-12 Chairs for Waiting: 225 through 250
				  SF
Part-Time or Field Personnel
Whenever personnel use the assigned space less
				  than 50% of the work week, the area allowances shall be adjusted to maximize
				  efficient space utilization. Generally, 60 square feet or less should be
				  adequate. If operational requirements permit, desks and space should be shared
				  by multiple staff.
c) Common Space Standards
1) New conference rooms shall have appropriate
				  sizes (20 SF per person with required circulation and clearances) and may be
				  smaller in size than the dimensions listed in a, b and c. All requests shall be
				  evaluated by Property Management to determine the size of the conference room
				  that can be constructed:
A) Small Conference Room for 6 to 10 Staff: 100
				  through 144 SF
B) Medium Conference Room for 14 to 16 Staff: 400
				  through 425 SF
C) Large Conference/Training Room for 20+ Staff:
				  625 through 750 SF
2) Breakrooms and Kitchenettes:
A) Small Breakroom: 120 through 150 SF
B) Medium Breakroom for 8 to 10 Staff: 225 through
				  250 SF
C) Large Breakroom for 20+ Staff: 400 through 425
				  SF
3) New storage area requests will be evaluated by
				  Property Management to determine if physical walls are required. Property
				  Management will determine the appropriate size of the storage room, which may
				  be smaller than the following dimensions:
A) Small Storage Area: 100 through 150 SF
B) Medium Storage Area: 225 through 250 SF
d) Federal Space Standards
Departments requesting to use standards other than
				  those established in this Appendix shall supply a copy of those standards to
				  Property Management. When federal regulations require the use of federal space
				  standards, the Department must estimate its space requirements using the
				  federal standards.