California Code of Regulations › Title 5 - Education › Division 1 - California Department of Education › Chapter 2 - Pupils › Subchapter 3 - Health and Safety of Pupils › Article 7 - Safe Schools Assessment Program › Section 701 - School Crime and Incident Reporting Procedures

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All school district superintendents and
					 county office of education superintendents who operate educational programs are
					 required to submit to the California Department of Education safe school
					 assessment reports that contain specific numerical data on the incidents of
					 crime, including hate crimes or hate motivated incidents, occurring on their
					 respective school campuses. Each school district or county office of education
					 shall utilize the following procedure to report crime and hate motivated
					 incident data from school or program sites to the respective school district or
					 county office of education superintendent, and to the California Department of
					 Education:
(1) Each administrator of a school
					 site or county office of education program, or designee, shall complete a
					 California Safe Schools Assessment School Crime and Incident Reporting Form
					 (July 1, 2001) for each incident of crime, including hate crime or hate
					 motivated incidents. The information on the form includes, but is not limited
					 to, identification of the crime or hate motivated incident, victim
					 characteristics, suspect characteristics, if known at the time of the incident,
					 and the actual or estimated dollar loss to the school district or county office
					 of education resulting from a criminal act directed against property of the
					 school district or county office of education. The site or program
					 administrator shall use the crime and hate motivated incident classification
					 definitions as specified above in Section
					 700(b) and (d) and
					 the reporting guidelines as specified below in Section
					 702(a) to
					 determine if a crime or an incident is reportable for the purposes of the Safe
					 Schools Assessment Program.
(2) The
					 site or program administrator, or designee, shall retain on file for not less
					 than three years the individual reports of crimes and hate moviated incidents
					 on which the aggregate data is based, and any other required documentation, as
					 specified below in Section
					 702(b).
(3) Each month the data regarding reportable
					 school crimes and hate motivated incidents shall be reported to the designated
					 person at the respective school district or county office of
					 education.
(4) Any school district
					 that has its own police department may have the chief of its police force or
					 other administrator of the police department prepare the California Safe
					 Schools Assessment School Crime and Incident Reporting Form (July 1, 2001) for
					 its schools and submit the aggregated data to the California Department of
					 Education.
(5) On or before
					 February 1 and August 1 of each year, the respective school district or county
					 office of education superintendent, or designee, shall aggregate the school
					 crime and hate motivated incident data reported by schools or programs within
					 their jurisdiction and report the aggregated data to the California Department
					 of Education.
(6) Beginning
					 February 1, 1997 and thereafter, if a school district or county office of
					 education chooses to submit its data to the California Department of Education
					 in an electronic format, it must do so in a format designated by the California
					 Department of Education. For the purposes of this section, an electronic format
					 includes, computer disk, modem transfer, or other electronic
					 means.