Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3035 - ILLINOIS STATE LIBRARY GRANT PROGRAMS › Subpart E - PUBLIC LIBRARY CONSTRUCTION ACT GRANTS › Section 3035.540 - Supervision of Public Library Construction Act Projects

Current through Register Vol. 48, No. 28, July 12, 2024
The State Librarian shall exercise general supervision over
				  public library construction projects financed pursuant to the Act.
a) The grantee library will expend in 30%
				increments. The public library shall submit a letter from an architect and a
				financial report at the 30, 60 and 90% points of substantial completion. The
				final 10% will be paid out upon completion of the project and submission of all
				final reports to the State Librarian.
b) Construction work will be performed under
				the lump sum (fixed price) contract method.
c) The library will publicly announce all
				requirements for architectural, engineering and land surveying services and
				procure these services on the basis of demonstrated competence and
				qualifications and negotiate contracts at fair and reasonable prices, in
				accordance with the Illinois Local Library Act [75 ILCS 5/5-5
				] and the Illinois Library District Act [75
				ILCS 16/40-45 ].
d) Architectural, engineering and land
				surveying contracts will be made in accordance with the Local Government
				Professional Services Selection Act [50 ILCS 510 ].
e) Adequate methods of obtaining competitive
				bidding will be employed prior to awarding the construction contract by public
				advertising in a newspaper of general circulation in the area, and the award of
				the contract will be made to the responsible bidder submitting the lowest
				acceptable bid, in accordance with the Illinois Local Library Act and the
				Illinois Library District Act. A copy of the advertisement, with verification
				of the date of publication and name of the newspaper, shall be submitted to the
				Illinois State Library within 10 days after publication.
f) No person or business shall bid, offer,
				make a submission, or enter into a contract with the grantee if the person or
				business assisted the grantee or any agent or employee of the grantee, who by
				the nature of his or her duties has the authority to participate personally or
				substantially in the contract specifications, requests for bids or proposals,
				or otherwise by reviewing, drafting, directing, or preparing any invitation for
				bids, a request for proposal, or request for information or provided similar
				assistance except as part of a publicly issued opportunity to review drafts of
				all or part of these documents. This subsection does not prohibit a person or
				business from submitting a bid or offer or entering into a contract if the
				person or business:
1) initiates a
				communication with an employee to provide general information about products,
				services, or industry best practices;
2) responds to a communication initiated by
				an employee of the Library for the purposes of providing information to
				evaluate new products, trends, services, or technologies; or
3) asks for clarification regarding a
				solicitation, so long as there is no competitive advantage to the person or
				business and the question and answer, if material, are publicly posted and made
				available to other bidders or offerors as an addendum to the
				solicitation.