Illinois Administrative Code › Title 17 - CONSERVATION › Part 4110 - HISTORIC PRESERVATION GRANTS-IN-AID PROGRAM › Section 4110.20 - General Procedures for Grant Awards

Current through Register Vol. 48, No. 28, July 12, 2024
a) Project sponsors seeking Grants-in-Aid
			 assistance must file a preliminary application with the Grants Management
			 Section, Department of Conservation, 405 East Washington Street, Springfield,
			 Illinois 62706. The preliminary application form for Historic Preservation
			 Grants-in-Aid assistance is included in the Illinois Department of
			 Conservation's Historic Preservation Grants-in-Aid Local Participation Manual.
			 The Local Participation Manual may be obtained from the Illinois Department of
			 Conservation's Grants Management Section, 405 East Washington Street,
			 Springfield, Illinois 62706. Copies of this manual are also available from the
			 state library system.
b) The State
			 Historic Preservation Officer (Director of the Department of Conservation), the
			 Illinois Historic Sites Advisory Council, and the staff of the Department of
			 Conservation will evaluate each proposal to determine if it qualifies for
			 assistance in accordance with the National Preservation Objectives for
			 Acquisition and Development or Survey and Planning Projects. The National
			 Preservation Objectives for Acquisition and Development or Survey and Planning
			 Projects change annually at the dictate of the Secretary of the Interior and
			 the Heritage Conservation and Recreation Service. Each qualifying project
			 proposal will be evaluated to determine the priority of the proposed
			 project.
c) Project sponsors will
			 be notified whether or not the project has received state approval and the
			 amount of Grant-in-Aid assistance approved. There is not a specified amount of
			 time in which a project sponsor will be notified of whether a project has
			 received state approval and the maximum amount of Grant-in-Aid assistance
			 approved. The Department of Conservation makes every effort to notify each
			 potential project sponsor at the earliest opportunity.
d) The Department of Conservation will
			 prepare and submit the individual project applications to the U.S. Department
			 of Interior for review and approval.
e) The U.S. Department of the Interior
			 reviews the individual project applications and notifies the Department of
			 Conservation of their decision. The Department of Conservation then notifies
			 the project sponsor of federal approval and the local sponsor may initiate the
			 project.
f) Claims for
			 reimbursement must be submitted to the Department of Conservation by the
			 sponsors of approved projects. Each project is assigned a project period by the
			 Heritage Conservation and Recreation Service during which all claims for
			 reimbursement must be submitted to the Department of Conservation. Claims for
			 costs incurred prior to, or after the project period, are not eligible for
			 reimbursement. The following is informtion which must be submitted with a claim
			 for reimbursement:
1) One copy of each
			 invoice (bill) received for work accomplished and one copy of each canceled
			 check as evidence of payment attached to the completed billing summary
			 form.
2) For all material
			 purchases, purchase orders and/or invoices and corresponding canceled checks
			 shall be submitted.