Connecticut Administrative Code › Title 17 - Public Assistance and Welfare Services › 470 - Community Action Agencies › Section 17-470-5 - Fiscal accountability of a community action agency

Current through July 10, 2024
(a)
			 The Community Action Agency will establish and will, for each approved program
			 funded by the Commissioner, maintain in a bank or banks, which are members of
			 the Federal Deposit Insurance Corporation, a separate and special fund which
			 will be designated "Expenditures Account" with identifying number. The
			 Community Action Agency will promptly deposit in such account all funds
			 received pursuant to an approved program funded by the Commissioner.
(b) The Community Action Agency will, at or
			 prior to opening any bank account, enter into an appropriate agreement with the
			 bank in which such account is to be opened which makes effective certain rights
			 of the Commissioner. An executed copy of the bank agreement must be submitted
			 by the Community Action Agency to the Commissioner.
(c) The Commissioner may waive the
			 requirements of Section
			 17-470-5(a)
			 -(b) herein in writing if he determines such waiver to be beneficial to the
			 operation of the program based on previous administrative practice or a
			 Community Action Agency is under the fiscal control of a municipality and not
			 contrary to the best interests of the State.
(d) The Community Action Agency shall
			 maintain books, records, documents, program and individual service records and
			 other evidence of its accounting and billing procedures and practices, which
			 sufficiently and properly reflect all direct and indirect costs of any nature
			 incurred in the performance of this regulation. These records shall be subject
			 at all reasonable times to monitoring, inspection, review or audit by
			 authorized employees or agents of the Commissioner or the State or interested
			 Federal agencies. The Community Action Agency shall collect fiscal statistical
			 data and submit fiscal statistical reports at times and in the manner
			 prescribed by the Commissioner. The Community Action Agency will retain all
			 such books, records, other financial and program and individual service
			 documents concerning this regulation for a period of three (3) years after a
			 completed audit.
(e) In the event
			 the Commissioner has advanced funds to the Community Action Agency, the
			 Community Action Agency shall at the end of the contract period, or earlier if
			 the contract is terminated, pay back to the Commissioner, in full, any
			 unexpended advanced funds; or such unexpended advanced funds may at the
			 discretion of the Commissioner be carried over and used as part of the next
			 advance if a new similar agreement with the Community Action Agency is
			 executed. The same provisions will hold true with regard to any other monies
			 owed to the Commissioner including audit exceptions. The Community Action
			 Agency will remit to the Department of Human Resources that portion of such
			 unexpended funds which is due and owing to the Department of Human Resources as
			 determined by the Commissioner.
(f)
			 Audits of programs administered by community action agencies, as defined in
			 section 17-460, shall be conducted in a comprehensive fashion and the number of
			 such audits conducted with respect to programs administered by a single
			 community action agency shall be limited to the minimum required by state or
			 federal law. Where permitted by Section
			 7-396a
			 of the Connecticut General Statutes, a single independent audit shall be
			 conducted on a yearly basis for each community action agency.