Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 2600 - STATE BOARD OF ELECTIONS PROCUREMENT RULES › Subpart A - GENERAL › Section 2600.15 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
As used in this Part, terms defined in the Illinois
				  Procurement Code shall have those meanings and other terms used are defined in
				  this Section.
"Bid" means the response to an Invitation for Bids.
"Bidder" means any person who submits a bid.
"Brand Name or Equal Specification" means a specification
				  that uses one or more manufacturer's names or catalogue numbers to describe the
				  standard of quality, performance, and other characteristics needed to meet
				  State requirements and that allows the submission of equivalent
				  products.
"Brand Name Specification" means a specification limited to
				  one or more items by manufacturers' names or catalogue numbers.
"Bulletin" means the Procurement Bulletin mandated by Article
				  15 of the Procurement Code.
"Chief Procurement Officer" or "CPO" means the Executive
				  Director of the State Board of Elections or his or her designee.
"CMS" means the Department of Central Management
				  Services.
"Code" means the Illinois Procurement Code [30 ILCS 500
				  ].
"Consulting Services" means services provided by a business
				  or person as an independent contractor to advise and assist an agency in
				  solving specific management or programmatic problems involving the
				  organization, planning, direction, control or operations of SBEL. The services
				  may or may not rise to the level of professional and artistic as defined in the
				  Code and this Part.
"Contract" means any agreement or lease that requires the
				  payment of State funds by SBEL in exchange for goods or services. A contract
				  may be in written or oral form.
"Contractor" or "Vendor" may be used interchangeably for
				  purposes of this Part.
"Day" means calendar day in computing any period of time. The
				  day of the event from which the designated period of time begins to run shall
				  not be included, but the last day of the period shall be included unless it is
				  a Saturday, Sunday, or State holiday, in which event, the period shall run to
				  the end of the next business day.
"Invitation for Bids" or "IFB" means the process by which
				  SBEL requests information from bidders, including all documents, whether
				  attached or incorporated by reference, used for soliciting bids. [30 ILCS
				  500/1-15.45 ]
"Multi-step Sealed Bidding" means a two-phase process
				  consisting of a technical first phase composed of one or more steps in which
				  bidders submit unpriced technical offers to be evaluated by the State and a
				  second phase in which those bidders whose technical offers are determined to be
				  acceptable during the first phase have their price bids considered.
"Offer from Responsive Bidders or Offerors" means only those
				  offers that are received using an Invitation for Bids or Request for Proposals
				  under Sections 20-10, 20-15 and 20-35 or Article 35 of the Code. Disclosures
				  are not required in small, sole source or emergency procurements.
"Offerors" means only those businesses submitting proposals
				  that are acceptable or potentially acceptable. The term shall not include
				  businesses that submitted unacceptable proposals.
"Practicable", as used in Section 20-15 (Competitive Sealed
				  Proposals) of the Code and in this Part, denotes what may be accomplished or
				  put into practical application. "Advantageous" connotes a judgmental assessment
				  of what is in the State's best interest. Before a procurement may be conducted
				  by competitive sealed proposals, the Procurement Officer shall determine in
				  writing that competitive sealed bidding is either not practicable or not
				  advantageous to the State.
"Procurement Officer" means an individual appointed by the
				  CPO to conduct particular procurement, or his or her designee.
"Professional and Artistic Services" means those services
				  provided under contract to SBEL by a person or business, acting as an
				  independent contractor, qualified by education, experience, and technical
				  ability [30 ILCS
				  500/1-15.60 ].
"Proposal" means the response to a Request for
				  Proposals.
"Qualified Products List" means an approved list of supplies
				  described by model or catalogue numbers that, prior to competitive
				  solicitation, the SBEL has determined will meet the applicable specification
				  requirements.
"Request for Information" or "RFI" means the process by which
				  SBEL requests information from offerors for applicable contracts.
"Request for Proposals" or "RFP" means the process by which
				  SBEL requests information from offerors, including all documents, whether
				  attached or incorporated by reference, used for soliciting proposals.
				  [30 ILCS
				  500/1-15.75 ]
"Responsive Bidder" means a person who has submitted a bid
				  that conforms in all material respects to the Invitation for Bids. [30 ILCS
				  500/1-85 ]
"Responsible Offeror" means a person who has submitted an
				  offer that conforms in all material respects to the Request for
				  Proposals.
"SBEL" means the State Board of Elections.
"Service" means the furnishing of labor, time, or effort by a
				  contractor, not involving the delivery of a specific end product other than
				  reports or supplies that are incidental to the required performance and the
				  financing of the performance [30 ILCS
				  500/1-15.90 ].
"Specification" means any description, provision, or
				  requirement pertaining to the physical, functional, or performance
				  characteristics or the nature, of a supply or service. A specification
				  includes, as appropriate, requirements for inspecting, testing, or preparing a
				  supply or service item for delivery. [30 ILCS
				  500/1-15.95 ] Unless the context requires otherwise,
				  the terms "specification" and "purchase description" are used interchangeably
				  throughout this Part.
"Supplies" means all personal property, including but not
				  limited to equipment, materials and printing, and the financing of those
				  supplies. [30 ILCS
				  500/1-15.110 ]
"Unsolicited Offer" means any offer other than one submitted
				  in response to a solicitation.