reglab/statecodes huggingface dataset:
Alabama Administrative Code › Title 307 - ALABAMA ELECTRONIC VOTING COMMITTEE › Chapter 307-X-1 - PROCEDURES FOR ELECTRONIC VOTE COUNTING SYSTEMS › Section 307-X-1-.21 - Recount

Current through Register Vol. 42, No. 9, June 28, 2024
(1) Any person may petition a county canvassing authority for a recount of any or all precinct returns for offices in the election that the person was a qualified elector. The time period for requesting a recount begins with the production of the certificate of result and ends forty-eight (48) hours after the official canvass of county returns. This county canvassing authority is the county canvassing board in general elections and the county executive committee in a party primary. The petitioner must be prepared to pay the cost of the recount and should be required to give security to cover these costs. The county canvassing authority is to set the amount of the security based upon an estimate of actual costs. There being a public interest in fair and accurate elections, these costs shall be kept to a minimum by using county personnel or volunteer workers whenever possible. However, the recount must be conducted under the supervision of a trained and certified poll official and/or Probate Judge of the County where the recount is conducted so long as the recount is not for the election of a Probate Judge. Representatives of opposing interests shall be given at least twenty-four (24) hours notice and shall be invited to participate in the recount.
(2) The recount should be conducted as simply as the type of equipment and local conditions permit provided that the following minimum safeguards are observed. The box or envelope holding the ballots shall be delivered unopened to the supervising official in charge of the re-count. A representative of the county canvassing authority having custody of the ballots shall be present during the recount. The marksense ballot counter shall be re-tested before the recount. The recount shall consist of reading the ballots through the counter. Any ballot that was counted in the original election but is rejected by the counter in the recount shall be counted by hand. Representatives of opposing interests have the right to participate in the hand count, and any unresolved disputes over the interpretation of the voter's choice may be appealed to the canvassing authority.
(3) When the recount has been completed, the ballots shall be returned to their container along with a printout of the recount results. The ballot container shall be sealed and signed by the inspector conducting the recount and the representative of the county canvassing authority having custody of the ballots.
(4) If the recount produces a change in precinct totals of sufficient magnitude to alter the result of the election, the outcome shall constitute grounds for an election contest as now prescribed by law. If the recount of the resulting contest alters the result of the election, the cost of the recount shall be borne by the county.
Author:
Charles E. Grainger, Jr.
Statutory Authority:
Code of Ala. 1975
, §
										17-24-7(b).
Alabama Administrative Code › Title 307 - ALABAMA ELECTRONIC VOTING COMMITTEE › Chapter 307-X-1 - PROCEDURES FOR ELECTRONIC VOTE COUNTING SYSTEMS › Section 307-X-1-.22 - Absentee Voting

Current through Register Vol. 42, No. 9, June 28, 2024
Marksense ballot counters may be used to count absentee ballots. Absentee poll officials are to be appointed and trained in the same manner as prescribed for regular precinct poll officials in these rules. The statute requiring one set of poll workers for each 200 absentee ballots (Section 17-10-11) does not apply where marksense ballot counters are used. The number of poll officials shall be determined by the number of marksense ballot counters provided. The county commission may provide more than one counter based upon the recommendation of the absentee election manager. Beginning not earlier than noon on election day, the absentee poll officials shall perform the duties prescribed in Section 17-10-11. Where more than 200 absentee ballots are to be counted on one marksense ballot counter, the absentee election manager may authorize poll officials to open the ballot box and begin processing ballots through the counter before the polls close provided that:
(1) Sealed affidavit envelopes are to remain sealed, not counted, and otherwise handled in accordance with state law if one or more of the following conditions are established:
(a) Duplicate votes from the same registered voter;
(b) Failure to have the affidavit notarized or witnessed by two witnesses;
(c) Failure to identify the voter's place of residence;
(d) Failure to identify the voter's reason for voting absentee;
(e) Failure to contain the voter's signature or mark.
Alabama Administrative Code › Title 307 - ALABAMA ELECTRONIC VOTING COMMITTEE › Chapter 307-X-1 - PROCEDURES FOR ELECTRONIC VOTE COUNTING SYSTEMS › Section 307-X-1-.23 - Direct Recording Electronic Voting Devices

Current through Register Vol. 42, No. 9, June 28, 2024
(1) Except for the following listed rules, the use of electronic voting devices shall be not be governed by Rules 307-X-1-.03 through 307-X-1-.22 but shall be governed by this rule:
(a) Rule 307-X-1-.03, Application to Municipal Elections.
(b) Rule 307-X-1-.07, Custody and Transportation of Equipment.
(c) Rule 307-X-1-.18, Certificates of Result for Precinct Ballot Counters.
(d) Paragraph (1) of Rule 307-X-1-.19, Disposition of Forms, except as applied to marksense ballots and that there shall be no ballot accounting certificate.
(e) Rule 307-X-1-.21, Recount, except as provided for in Paragraph (6) of this Rule.
(f) Rule 307-X-1-.22, Absentee Voting.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.01 - Establishment Of Department

Current through Register Vol. 42, No. 9, June 28, 2024
The Alabama Emergency Management Agency (AEMA), formerly the Department of Civil Defense, was established by Section 4, Alabama Law 1955, Act No. 47, to administer the emergency management program for the State of Alabama. The act was amended in 1978, Acts 1978, No. 852, to provide for the making of grants to political subdivisions of the state; and on July 25, 1983, the act was amended to rename the Department of Civil Defense, formerly known as the "civil defense agency," as the "emergency management agency."
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.02 - Purpose

Current through Register Vol. 42, No. 9, June 28, 2024
The Alabama Emergency Management Agency (AEMA) administers the policies and procedures set forth herein which are applicable to and mandatory for compliance by AEMA and applicable political subdivisions. The agency adopts by reference the
Alabama Emergency Management Agency Administrative Manual
, dated October 1, 1985, and revised December 15, 1988.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.04 - Civil Rights Act

Current through Register Vol. 42, No. 9, June 28, 2024
Title VI of the Civil Rights Act of 1964 provides for nondiscrimination in programs or activities receiving federal financial assistance and was adopted by reference by the Alabama Emergency Management Agency. It extends to all federal departments and agencies empowered to extend financial assistance to any program or activity by way of grant, loan or contract. Title VIII of the Civil Rights Act of 1968 (Amended by Community Development Act of 1974) broadens the Civil Rights Act of 1964 to include prohibition against discrimination based on sex. Both acts were adopted by reference by the Alabama Emergency Management Agency.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.05 - Equal Employment Opportunity Affirmative Action

Current through Register Vol. 42, No. 9, June 28, 2024
As an agency of the State of Alabama, the Alabama Emergency Management Agency is an equal opportunity employer. In its efforts to assure compliance with the Civil Rights Act of 1964 and to reaffirm its continual commitment to a program of equal employment opportunity through merit employment policies, the agency adopts an Equal Employment Opportunity Affirmative Action Plan.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.06 - Rehabilitation Act

Current through Register Vol. 42, No. 9, June 28, 2024
Section 504 of the Rehabilitation Act of 1973, as amended, provides that no otherwise qualified handicapped individual shall solely by reason of his/her handicap be excluded from the participation in, be denied benefits of, or be discriminated against under any program or activity receiving federal financial assistance. This act was adopted by reference by the Alabama Emergency Management Agency.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.07 - Age Discrimination Act

Current through Register Vol. 42, No. 9, June 28, 2024
The Age Discrimination Act of 1975, as amended, provides that no persons in the United States shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. This act was adopted by reference by the Alabama Emergency Management Agency.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.08 - Appeals

Current through Register Vol. 42, No. 9, June 28, 2024
Local governments may submit an appeal to the state director for reconsideration of any determinations the director has made relating to that local government. The written request shall be made within 60 days of the date of the director's action that is being appealed and shall include such additional information and appropriate justification.
(a) Upon receipt of an appeal, the director shall review the material submitted and make such additional investigation as deemed appropriate. Such investigations shall include established appeals to the State Personnel Board, the State Board of Adjustments, the Federal Emergency Management Agency, and other agencies as authorized in state and federal statutes and rules and regulations. Following the review and investigation, the director shall notify the local government, in writing, of the decision to grant or deny the appeal. If the decision is to grant the appeal, the director shall take such additional action as is necessary to implement the decision.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.09 - Forms

Current through Register Vol. 42, No. 9, June 28, 2024
The Alabama Emergency Management Agency Administrative Manual
contains a copy of all forms used by local emergency management organizations and these forms are adopted as referenced therein.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.10 - Adoption By Reference

Current through Register Vol. 42, No. 9, June 28, 2024
Any federal or state law or regulation hereafter cited within any rule of any division of this agency as a referral basis for that rule shall be considered to be an adoption of that law or regulation by this agency. Copies of each such law or regulation thus cited as a referral basis for a rule shall be properly filed with the Legislative Reference Service and with the secretary of the agency in accordance with the Alabama Administrative Procedure Act.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-0-1 - GENERAL › Section 320-0-1-.11 - Obtaining Copies Of Rules

Current through Register Vol. 42, No. 9, June 28, 2024
A copy of any rule adopted by reference and found within the Code of Administrative Procedure of the Alabama Emergency Management Agency may be obtained from the office of the Secretary of the Alabama Emergency Management Agency upon written request and a fee of 25 cents per page.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-1-1 - FINANCIAL MANAGEMENT › Section 320-1-1-.01 - Background

Current through Register Vol. 42, No. 9, June 28, 2024
Financial management includes all the procedures necessary to record the receipt, obligation and expenditure of funds; determine financial requirements and prepare budgets; prepare financial statements; establish accounts and records; and, to submit requested reports. Financial management is the responsibility of the Fiscal Division of the AEMA.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-1-1 - FINANCIAL MANAGEMENT › Section 320-1-1-.02 - General

Current through Register Vol. 42, No. 9, June 28, 2024
The Fiscal Division is responsible to the director, AEMA, for all matters pertaining to administrative and fiscal functions including budget, financial accounting, federal assistance, and property management. The division administers the property programs for the agency including acquisition, property accounting, inventory control and disposition. It administers the personnel program of the local emergency management organizations; assists with budget preparation, purchasing, distribution of supplies, etc. The division is responsible for the development and maintenance of records which account for all funds, state, federal or other, received by, expended or passed through the agency; prepares financial statements and budgets and assists with presentations to the budget committee and the legislature.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-1-1 - FINANCIAL MANAGEMENT › Section 320-1-1-.04 - Adoption By Reference

Current through Register Vol. 42, No. 9, June 28, 2024
For the purpose of effective implementation under the Alabama Administrative Procedure Act of the specific federal programs administered by the agency, the following federal acts and regulations, as well as state regulations, are hereby adopted by reference:
(a) Civil Preparedness Guide (CPG 1-3, Federal Assistance Handbook) (CCA General Program Guidelines);
(b) Civil Preparedness Guide (CPG 1-32, Federal Assistance Guidelines);
(c) Civil Preparedness Guide (CPG 1-38, Comprehensive Cooperative Agreement Policies and Procedures);
(d) Civil Preparedness Guide (CPG 2-14, Letter of Credit Policies and Procedures - For Recipient Organizations);
(e) Federal Regulations Dealing with Common Rules - Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments;
(f) Federal Office of Management and Budget (OMB) Circular A-102;
(g) Federal Office of Management and Budget (OMB) Circular A-87;
(h) Federal Regulations,  Public Law 81-920  ; and
(i) Fiscal Procedures Manual of Instructions, Department of Finance, State of Alabama.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-2-1 - PERSONNEL MANAGEMENT › Section 320-2-1-.01 - Background

Current through Register Vol. 42, No. 9, June 28, 2024
Personnel management of employees of the Alabama Emergency Management Agency includes all areas of hiring, compensation plans, office hours, time, attendance and leave records, compensatory time, outside activities, travel rates and regulations, travel authorizations and claims, etc.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-2-1 - PERSONNEL MANAGEMENT › Section 320-2-1-.03 - Adoption By Reference

Current through Register Vol. 42, No. 9, June 28, 2024
Any federal or state law or regulation hereafter cited within any rule of any division of this agency as a referral basis for that rule shall be considered to be an adoption of that law or regulation by this agency. Copies of each such law or regulation thus cited as a referral basis for a rule shall be properly filed with the Legislative Reference Service and with the Secretary of the Agency in accordance with the Alabama Administrative Procedure Act.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-3-1 - PROPERTY MANAGEMENT › Section 320-3-1-.01 - General

Current through Register Vol. 42, No. 9, June 28, 2024
All purchases must be made as required by Title 55, Section 108,
Code of Ala. 1975
. Purchase regulations promulgated in accordance with Section 108,
Code of Ala. 1975
, are mandatory for compliance by all state agencies and political subdivisions and are incorporated herein by reference. Acquisition of property for emergency management purposes will be governed by these regulations. Any property processed by AEMA using Federal/FEMA funds will be added to a separate property inventory in accordance with FEMA guidance.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-3-1 - PROPERTY MANAGEMENT › Section 320-3-1-.02 - Inventory Control

Current through Register Vol. 42, No. 9, June 28, 2024
Title 55, Sections 145(1), (2), (3), (4) and Section 210(1),
Code of Ala. 1975
, requires all agencies maintain an inventory of all land, buildings, equipment, furniture, and other personal property owned or under its control. Inventory control must be maintained on all nonexpendable property used for emergency management purposes whether acquired wholly or in part with federal, state or local funds and includes but is not limited to emergency operating centers, communications and warning equipment, office furniture and equipment, and excess property received under the Contributions Project Loan Program. Inventory records for all nonexpendable property shall include the name, description, serial number, purchase date, and the cost or purchase price of each item of property. Each piece of property will be assigned a control number to facilitate the inventory process. A distinctive decal, furnished by the Alabama Emergency Management Agency's Fiscal Division, will be affixed to each piece of property purchased wholly or in part with federal and/or state funds in addition to the control number.
(a) Nonconsumable property is property with an initial acquisition cost of $100.00 or more and a useful life of more than one year, excluding repair or component parts which are installed in other equipment.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-3-1 - PROPERTY MANAGEMENT › Section 320-3-1-.03 - Disposal

Current through Register Vol. 42, No. 9, June 28, 2024
All property which has become excess to the needs of an emergency management organization or unusable through age or damage will be disposed of in accordance with the procedures outlined in Section 521. "Contributions Project Loan Program," Excess Alabama Property, will be disposed of in accordance with State Act 84-249.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-3-1 - PROPERTY MANAGEMENT › Section 320-3-1-.04 - Adoption By Reference

Current through Register Vol. 42, No. 9, June 28, 2024
Any federal or state law or regulation hereafter cited within any rule of any division of this agency as a referral basis for that rule shall be considered to be an adoption of that law or regulation by this agency. Copies of each such law or regulation thus cited as a referral basis for a rule shall be properly filed with the Legislative Reference Service and with the Secretary of the Agency in accordance with the Alabama Administrative Procedure Act.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-4-1 - OPERATIONAL PLANS › Section 320-4-1-.01 - General

Current through Register Vol. 42, No. 9, June 28, 2024
The Alabama Emergency Management Agency has implemented "The Alabama Emergency Management Agency Plan" which consists of five separate plans, each addressing a specific operational area. These plans are consistent with current federal laws, regulations and guidance. The officials authorized to submit plan materials to the Federal Emergency Management Agency are the Governor and the AEMA Director.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-4-1 - OPERATIONAL PLANS › Section 320-4-1-.02 - Operational Plans For The State

Current through Register Vol. 42, No. 9, June 28, 2024
These plans contain a broad concept of operations, assignment of responsibilities to state agencies, designation of direction and control facilities, and details the communications systems and usages. The plans contained in Volumes II through V are considered, for the purpose of   44 CFR 302, as integral parts of the Administrative Plan, Volume 1, hereafter referred to as the
Alabama Emergency Management Agency Administrative Manual
.
(a) Volume I - ADMINISTRATIVE MANUAL (PLAN). This volume contains the administrative policies and procedures which govern the emergency management program in Alabama; a compendium of legislation which affects the program; references; and agreements with other states, state agencies, volunteer agencies and the private sector. Forms and related guide documentation are also included.
(b) Volume II - RESOURCES MANAGEMENT PLAN. This plan concerns the management of surviving resources in a post nuclear attack environment; the management of resources and major economic shifts required to support the in-place and evacuation option and the provision of resource support in the event of a widespread natural disaster. This plan was developed in 1968 and requires revision when federal funding is provided to AEMA.
(c) Volume III - ALABAMA NATURAL DISASTER PLAN. The Natural Disaster Plan sets forth the state and federal response procedures for natural disasters and selected man-made disasters; i.e., hazardous materials, search and rescue, and others.
(d) Volume IV - NUCLEAR CIVIL PROTECTION PLAN. The Nuclear Civil Protection Plan is primarily concerned with the effects of nuclear attack and includes the protection of population under the two existing options for nuclear attack: protection in-place in the event of an attack without warning, or protection by evacuation (formerly called crisis relocation) in the event of a serious international crisis.
1. Volumes III and IV are in the process of being combined.
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-4-1 - OPERATIONAL PLANS › Section 320-4-1-.03 - Operational Plans For The Locals

Current through Register Vol. 42, No. 9, June 28, 2024
Local Plans must be consistent with federal and state plans; be based on an analysis of the existing or potential hazards facing the jurisdiction; assign peacetime/attack emergency functions to government departments and nongovernment agencies; specify who is in charge of emergency operations; establish intergovernment relationships; establish procedures for requesting state or federal assistance; be approved by the local chief executive; be reviewed annually and updated as required; include programs for testing and exercising, training, informing the public about things that require public action and be formally accepted by the AEMA Director.
(a) As a minimum, the County Emergency Operations Plan (EOP) must follow the format and philosophy of the AEMA All-Hazards Emergency Operations Plan (Prototype). The Basic Plan and supporting annexes must be integrated to address all hazards identified in the current county hazards analysis. Additionally, the plan must comply with applicable Federal Planning Guidance.
(b) A local emergency operations plan is considered current if it has been published, revised or reviewed and changed on an annual basis; it was prepared and approved using the criteria in CPG l-8A, as modified by the state; and it has been accepted by the AEMA director.
(c) RADIOLOGICAL EMERGENCY PLAN. This plan outlines the local response to incidents at nuclear power plants.
1. County Plans and Procedures: Each county affected by a fixed nuclear facility will include supplemental guidance in the County Emergency Operations Plan and establish implementing procedures that will assure the protection of the health and safety of residents within the Emergency Planning Zones (EPZ). These plans will be compatible with the basic plan for emergency response for incidents at fixed nuclear facilities. Local plans will be based on local and state plans, executive orders and agreements.
Author:
Alabama Administrative Code › Title 320 - ALABAMA EMERGENCY MANAGEMENT AGENCY › Chapter 320-4-1 - OPERATIONAL PLANS › Section 320-4-1-.04 - Adoption By Reference

Current through Register Vol. 42, No. 9, June 28, 2024
Any federal or state law or regulation hereafter cited within any rule of any division of this agency as a referral basis for that rule shall be considered to be an adoption of that law or regulation by this agency. Copies of each such law or regulation thus cited as a referral basis for a rule shall be properly filed with the Legislative Reference Service and with the Secretary of the Agency in accordance with the Alabama Administrative Procedure Act.
Author:
Statutory Authority:
Code of Ala. 1975
, §§
										31-9-1,
et seq
.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-1 - AUTHORITY › Section 325-1-.01 - Authority Under Law For ASECCC

Current through Register Vol. 42, No. 9, June 28, 2024
The Alabama State Employee Combined Charitable Campaign (also called "the state campaign", "ASECCC") and all organizations hereinafter mentioned are created pursuant to Act 91-561 of the State of Alabama (also referred to in this manual as "the law") as approved by the Legislature on July 29, 1991. This act took effect on July 1, 1992.
Author:
Charles G. Colvin.
Statutory Authority:
Act No.91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-1 - AUTHORITY › Section 325-1-.02 - ASECCC Policy/Procedures Constitute Administrative Code

Current through Register Vol. 42, No. 9, June 28, 2024
This manual, as well as any subsequent regulations adopted by the office of the Governor (in whom is vested ultimate administrative authority over the ASECCC by law) or the ASECCC Steering Committee shall be considered to constitute the Administrative Code of the ASECCC.
Graphic 1 al0603
Graphic 2 al0604
Graphic 3 al0605
Graphic 4 al0606
Graphic 5 al0607
Graphic 6 al0608
Graphic 7 al0609
Graphic 8 al0610
Graphic 9 al0611
Graphic 10 al0612
Graphic 11 al0613
Graphic 12 al0614
Author:
Charles G. Colvin.
Statutory Authority:
Act No.91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.01 - Governor Vested With Administrative Authority Of ASECCC

Current through Register Vol. 42, No. 9, June 28, 2024
The Governor of the State of Alabama is vested by law with the ultimate authority for implementation of the ASECCC. The law further authorizes "promulgation of administrative regulations and procedures" by the Governor on any ASECCC-related issues not specifically mentioned in law.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.02 - Responsibilities Of The Governor In ASECCC

Current through Register Vol. 42, No. 9, June 28, 2024
The Governor shall be responsible for:
(1) Appointing a senior-level state employee as Chair of the Steering Committee who shall serve at the Governor's pleasure;
(2) Setting the tone and spirit of the efforts by:
(a) Facilitating the process of acquainting state employees with the ASECCC;
(b) Lending his name and photo to the ASECCC for use in campaign materials as requested;
(c) Allowing his Chief of Staff to facilitate a briefing and/or mailing to state Department Heads prior to the campaign and signing a letter to all state employees enthusiastically endorsing the ASECCC;
(d) Participating in a major state campaign kickoff event in Montgomery, as well as possible participation in other ASECCC events;
(e) Helping ensure that all state departments and agencies respect the spirit of the law by making sufficient time available during the working day for volunteers to participate in the state campaign.
Author:
Charles G. Colvin.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.03 - Responsibilities Of Constitutional Officers, Department Heads, Judicial And Legislative Branch Leaders

Current through Register Vol. 42, No. 9, June 28, 2024
State level executives, department heads,constitutionally- elected officers and officials of the legislative branch of state government shall be responsible for:
(1) Ensuring each campaign in their department or agency is conducted in accordance with the law and the regulations thereof;
(2) Providing active support to the ASECCC, including:
(a) Participating in department kickoff;
(b) Ensuring campaign volunteers and campaign coordinators from within the department have adequate state time available to perform their duties;
(c) Lending their names and photos to the ASECCC for use in campaign materials as requested.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.04 - Responsibilities Of ASECCC Steering Committee Chair

Current through Register Vol. 42, No. 9, June 28, 2024
The Chair of the ASECCC Steering Committee shall be responsible for:
(1) Soliciting nominees for Steering Committee membership from among the various state agencies and departments as well as the judicial and legislative branches of government;
(2) Selecting from those nominees six members for two-year terms; these terms to begin January 1 of 1993 and subsequent year and to run through December 31. (In 1992 only, the chair will appoint three employees for two year terms commencing January 1 of 1993, and three employees for four year terms commencing January 1, 1993). Appointments to the steering committee will be made by the Chairman not later than December 15 of the year preceding that in which the term will begin;
(3) Ensuring at least one committee member is an employee of a department or agency which is generally considered part of the legislative branch of the state government, and at least one committee member is an employee of a department or agency generally considered part of the judicial branch of state government. Of the remaining Steering Committee members, not less than one will come from the Executive Branch of state government (including non-judicial departments or agencies led by constitutionally-elected officers);
(4) Ensuring that all levels of state employees (rank and file, supervisors, management) receive representation on the committee;
(5) Filling vacancies on the committee using the process outlined in paragraphs one and two above and guidelines mentioned in the rest of this section;
(6) Appointing in a timely manner but not later than December 31, the Chairs of each Local Agency Review Committee for each campaign community in Alabama as described by law.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.05 - Responsibilities Of ASECCC Steering Committee

Current through Register Vol. 42, No. 9, June 28, 2024
The ASECCC Steering Committee shall be responsible for:
(1) Policy, oversight and implementation of procedures pursuant to the law and notifying participating agencies of its rules and procedures pursuant to administrative code;
(2) Identifying and designating the State Campaign Manager, normally, this will be the Montgomery Area Campaign Manager;
(3) Publication of information about the annual federation and agency application process, either statewide or through the LARCs;
(4) Providing a process for appeals for applicant federations and agencies which are not selected for participation. The Steering Committee shall review and rule on decisions made by the LARC in accordance with the administrative code;
(5) Notifying in writing each of the federations and agencies which file an appeal of the committee's decision;
(6) Approving each LARC chairman (nominated by Steering Committee Chair) after ensuring the nominee meets the requirements of law (shall be the director of one of the three largest state agencies in each campaign community for which nominated);
(7) Development of materials as needed to conduct the statewide campaign;
(8) Reviewing and accepting all end-of-year campaign reports, audits and reviews;
(9) Setting the percentage of undesignated ASECCC funds to be received by each federation serving the poor and needy overseas.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.06 - Responsibilities Of LARC Chairs

Current through Register Vol. 42, No. 9, June 28, 2024
The Chairs of Local Agency Review Committees shall be responsible for:
(1) Appointing other members of the LARC in accordance with law so that a minimum of two and a maximum of four other employees shall be appointed;
(2) Presiding over LARC meetings;
(3) Recruiting Loaned Executives from among the state employee population in his or her campaign community;
(4) Referring appeals of LARC actions or decisions to the Steering Committee.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.07 - Responsibilities Of LARC

Current through Register Vol. 42, No. 9, June 28, 2024
Local Agency Review Committee (LARC) is responsible for:
(1) Oversight of the actual solicitation of state employees in their campaign community;
(2) Selecting (via a bid process) a local Campaign Manager based on the following criteria for selection:
(a) Number of agencies represented;
(b) Significant local presence (offices, staff) in campaign community;
(c) Amount of money raised in the campaign community;
(d) Percentage of dollars that are raised used for administrative/fund-raising (should be 25% or less);
(e) Demonstrated expertise and reputation in the campaign community;
(f) Ability to meet the requirements for admission to the ASECCC.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.08 - Responsibilities Of Local Campaign Managers

Current through Register Vol. 42, No. 9, June 28, 2024
Local Campaign Managers are responsible for:
(1) Providing staff support to the LARC as requested;
(2) Preparation of materials prior to presentation to the LARC (examples: review membership applications for completeness; proofing campaign materials);
(3) Managing the local ASECCC in their campaign community;
(4) Preparing and submitting to LARC for approval all local campaign materials;
(5) Arranging for necessary overprinting of statewide campaign materials to use in their campaign community;
(6) Maintaining a separate account for all ASECCC monies;
(7) Recommending fund-raising goal for the campaign community;
(8) Preparing and presenting to the LARC for approval a campaign master timetable and plan, elements of which should include:
(a) Manpower requirements (Loaned Executives, volunteers, staffing pattern);
(b) Volunteer recruiting and training timetable and materials;
(c) Coordinating with local agency campaign coordinators for solicitations in each agency, including (but not necessarily limited to):
1. Planning agency campaign kickoff and subsequent rallies;
2. Communicating on the progress of the campaign;
3. Assisting in procuring public recognition for agency givers;
4. Creating and implementing of a plan to thank donors in a timely manner.
(d) Planning for the campaign community overall kickoff, as well as regular report meetings open to state employees within the campaign community;
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.09 - Responsibilities Of State Campaign Coordinators

Current through Register Vol. 42, No. 9, June 28, 2024
State Campaign Coordinators (one for each agency or department) are responsible for:
(1) Ensuring each office of their agency in the state has a Campaign Coordinator,
(2) Assisting as needed the Campaign Coordinators in their agency offices throughout the state to facilitate their respective campaigns.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-3 - ADMINISTRATIVE AUTHORITY, ROLES AND RESPONSIBILITIES › Section 325-3-.10 - Responsibilities Of Local Campaign Coordinators

Current through Register Vol. 42, No. 9, June 28, 2024
Local Campaign Coordinators are responsible for:
(1) Planning and conducting the ASECCC campaign in their agency offices;
(2) Providing an accurate employee census to the local Campaign Manager for campaign planning;
(3) Facilitating campaign activities within their agency offices;
(4) Providing local agency office executives with periodic reports on the progress of the campaign;
(5) Performing other duties during the ASECCC effort as needed.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-4 - ELIGIBILITY CRITERIA › Section 325-4-.01 - Overview Of Eligibility Criteria

Current through Register Vol. 42, No. 9, June 28, 2024
The law is most specific in describing those types of organizations which may, and may not, be admitted to participation in the ASECCC. Under the law, each LARC is responsible for the certification process in its campaign community (with the Steering Committee serving as the venue to appeal the decision of a LARC). LARC members will find they have clear-cut guidelines contained within the language of the law. The law says "participation in the ASECCC shall be limited to voluntary, charitable, health and human care federations and agencies with a substantial local presence that provide or support direct health and welfare services to individuals or their families and meet the criteria set forth in this section."
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-4 - ELIGIBILITY CRITERIA › Section 325-4-.02 - Definition Of Substantial Local Presence

Current through Register Vol. 42, No. 9, June 28, 2024
Having a facility, staffed by professionals or volunteers, open in the campaign community at least 15 hours weekly. Services must be available to state employees, unless rendered to needy persons overseas.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-4 - ELIGIBILITY CRITERIA › Section 325-4-.03 - Definition Of Services

Current through Register Vol. 42, No. 9, June 28, 2024
Services must directly benefit human beings, whether children, youth, adults, the aged, the ill and infirm, or the mentally or physically disabled. Services must consist of care, research, or education in the fields of human health or social adjustment and rehabilitation; relief for victims of natural disasters and other emergencies; or assistance to those who are impoverished and in need of food, shelter, clothing, and basic human welfare services.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-4 - ELIGIBILITY CRITERIA › Section 325-4-.04 - Exclusions

Current through Register Vol. 42, No. 9, June 28, 2024
For the purposes of the ASECCC, the following are specifically excluded by law from being considered health and human care services:
(1) Organizations whose primary purpose is the direct or indirect support of institutions of higher education;
(2) Organizations engaging in litigation activities on behalf of parties other than themselves;
(3) Lobbying;
(4) Religious activities.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-4 - ELIGIBILITY CRITERIA › Section 325-4-.05 - Additional Requirements For ASECCC Participating Federations/Agencies

Current through Register Vol. 42, No. 9, June 28, 2024
In addition to meeting the requirements of law as set forth above, organizations that request certification by LARCs must:
(1) Be a tax exempt charitable organization and submit a 501 (c)(3) exemption from the Internal Revenue Service;
(2) Be legally incorporated or authorized to do business in the State of Alabama as a private, nonprofit organization;
(3) Not be a foundation;
(4) Demonstrate to the LARC that at least 60% of the funds raised in the campaign community in each of the two fiscal years prior to its ASECCC application consisted of individual contributions from citizens of Alabama;
(5) Be directed by an active local board:
(a) Which meets at least quarterly;
(b) Whose members serve without compensation (for organizations where a paid executive director or other staff member is a member, volunteers must constitute the majority of the board);
(c) Whose members are residents of the local geographic region served.
NOTE
: Agencies serving the needy overseas are exempted by law from the requirements of 325-4-.05.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-4 - ELIGIBILITY CRITERIA › Section 325-4-.06 - Provision For Automatic Inclusion Into ASECCC

Current through Register Vol. 42, No. 9, June 28, 2024
The law allows automatic eligibility for a charitable federation or agency if it was participating State of Alabama employee campaign under the provisions of Section 36-1-4.1 of the
Code of Ala. 1975
, as amended, at the time the law took effect. A list of those agencies or federations given automatic eligibility for the ASECCC shall be provided each LARC prior to the certification process beginning for the 1993 campaign year.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-4 - ELIGIBILITY CRITERIA › Section 325-4-.07 - Application Checklist

Current through Register Vol. 42, No. 9, June 28, 2024
Application for participation in the ASECCC should be made in accordance with the checklist found in Appendix Two of this manual. Applicants must submit supporting documentation as evidence of compliance with each of the items listed in the checklist. Expanded information may be provided in a cover letter. This application will serve as the sole basis upon which the LARC will determine admission to the ASECCC and will also serve as the basic document upon which appeals are decided. Therefore, it is essential that the applicant ensure all required information is included.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-4 - ELIGIBILITY CRITERIA › Section 325-4-.08 - Appeals Of LARC Eligibility Decisions

Current through Register Vol. 42, No. 9, June 28, 2024
In the event an agency or federation feels they have been incorrectly refused admission to the ASECCC, they may appeal the LARC decision to the ASECCC Steering Committee.
(1) Appeal is appropriate if the agency/federation believes the LARC has incorrectly decided its eligibility or qualification for membership based on the contents of its application package. Applicants may not introduce new material in the appeal process, but may submit documentation which further clarifies information submitted with their application. This procedure is established specifically to preclude the use of the appeal process to expand the time available to assemble an application.
(2) The application and appeal process will occur from January through May (see ASECCC calendar, Appendix Three of this manual). The LARC has 30 days to review and approve/reject applications. Applicants will be notified in writing of the results. Agencies and federations will then have 30 days to appeal a denial to the ASECCC Steering Committee. Finally, the Steering Committee has 30 days to make their determination on the appeal.
(3) The ASECCC Steering Committee determination is final. The committee will schedule hearings for the appeals with no fewer than four committee members sitting on the hearing panel. In the event a committee member has an affiliation with an agency making an appeal, or there is any other conflict of interest or the appearance of a conflict of interest, the committee may appoint independent hearing officers to fill committee positions. Applicants appealing to the Steering Committee will be notified in writing of the results.
Author:
Charles G. Colvin.
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-5 - FUNDS COLLECTION/DISBURSEMENT › Section 325-5-.01 - Statement Of Authority

Current through Register Vol. 42, No. 9, June 28, 2024
The policies and procedures in this section are authorized for payroll withholding operations in accordance with law and the ASECCC administrative code.
Author:
Charles G. Colvin
Statutory Authority:
Act 91-561.
Alabama Administrative Code › Title 325 - ALABAMA STATE EMPLOYEE COMBINED CHARITABLE CAMPAIGN › Chapter 325-5 - FUNDS COLLECTION/DISBURSEMENT › Section 325-5-.02 - Applicability

Current through Register Vol. 42, No. 9, June 28, 2024
Voluntary payroll allotments will be authorized by all state departments, offices, and agencies for payment of charitable contributions to ASECCC-certified organizations in each campaign community.
Author:
Charles G. Colvin
Statutory Authority:
Act 91-561.