Illinois Administrative Code › Title 74 - PUBLIC FINANCE › Part 420 - CODE OF REGULATIONS › Subpart C - INVESTIGATIONS › Section 420.250 - Investigation Procedures and Reports

Current through Register Vol. 48, No. 28, July 12, 2024
a) TIME DURING WHICH INVESTIGATION IS TO BE
				CONDUCTED. Any person authorized to participate on behalf of the Auditor
				General in an investigation shall make every effort to assure that the orderly
				and efficient conduct of agency activities are subject to a minimum amount of
				disruption. Interviewing of personnel and examination of records and materials
				in the possession of agencies or individuals shall be confined to normal
				business hours unless otherwise agreed upon.
b) FURNISHING OF WORK AREA. An agency
				involved in an investigation, shall make reasonable effort to furnish the
				Auditor General's representatives a private area to carry out their
				duties.
c) PRIVACY. In the
				discretion of any auditor assigned to an investigation, or at the request of
				the individual being questioned, any part of the investigation may be held
				outside the presence of all persons other than representatives of the Office of
				the Auditor General; the individual being questioned; and the individual's
				counsel, if the individual desires to have his or her counsel
				present.
d) SAFEGUARDING OF
				INFORMATION DURING INVESTIGATION. All information obtained during the conduct
				of an investigation shall be held in strict confidence by the Office of the
				Auditor General and the personnel of the agencies or offices involved in the
				investigation during the conduct of an investigation except as provided in
				subsections (e) and (f) below and Section
				420.630(b)(1)
				of this Part. This Section shall not prohibit the communication of information
				among persons involved in the investigation in furtherance of the
				investigation.
e) RESPONSE TO
				REPORT BY INDIVIDUALS.
1) When the Audit
				Manager has determined the proposed findings and recommendations to be included
				in an investigation report, the Audit Manager shall forward to each individual
				who was the subject of an investigation report those proposed findings and
				recommendations which relate to him or her. After the receipt of these
				materials an individual shall have 21 days in which to direct to the Auditor
				General any written comments the individual may have concerning the findings or
				recommendations involving him or her. Copies of an individual's written
				comments will be included in the final version of the investigation report if
				they are received in the Springfield Office of the Auditor General on or before
				the 21st day after the materials being commented upon were received by the
				individual.
2) Any written comments
				received after the period indicated above will be maintained in the official
				files of the Office of the Auditor General and thereafter dispensed with copies
				of the investigation report to which they pertain.
3) The Auditor General, in his or her sole
				discretion, may extend any time period or deadline specified in this
				Section.
4) For purposes of this
				subsection, the term "individual" means any person, business, partnership,
				corporation or other entity, other than a State agency, that is specifically
				named in a recommendation contained in an investigation report.