Florida Administrative Code › 60 - DEPARTMENT OF MANAGEMENT SERVICES › 60L - Personnel Management System › Chapter 60L-34 - ATTENDANCE AND LEAVE › Section 60L-34.004 - General Requirements for Leave Earning, Approval, and Use

Current through Reg. 50, No. 138; July 16, 2024
(1) Leaves of absence with or without pay
				shall be in writing and approved before leave is taken. If an emergency
				prevents prior approval, the employee shall request such approval, with
				appropriate justification, as soon as reasonably possible.
(2) An employee granted a leave of absence,
				with or without pay, shall be an employee of the state while on leave. Upon
				termination of the approved leave of absence, the employee shall be returned to
				the same position or a different position in the same class and same work
				location, unless the agency and the employee agree in writing to other terms
				and conditions governing the grant of leave.
(3) Regardless of the amount of leave
				originally approved, including administrative leave, the employee will only be
				charged with or granted the amount of leave necessary to bring the employee to
				a forty-hour workweek, the regular hours for an approved extended work period,
				or regular work period for excluded employees.
(4) Approved leave may be taken only in
				increments of fifteen minutes or more, rounded to the nearest quarter
				hour.
(5) The use of paid leave
				shall not be authorized and taken before the time it is earned.
(6) For career service employees, leave shall
				be credited to the employee at the close of business on the last day of the pay
				period, or, in the case of separation, on the last day the employee is on the
				payroll. For senior management service and selected exempt service employees,
				leave shall be credited upon the first appointment to either of the pay plans
				and upon the annual anniversary date of that first appointment.
(7) If an employee moves from one agency to
				another within thirty-one days, the receiving agency shall pay the number of
				hours worked plus any approved leave with pay and any holiday falling after the
				employee's last day with the exiting agency.
(8) Extra hours may be offset to avoid
				overtime at the end of the workweek, approved extended work period, or, for
				excluded employees, regular work period; provided, the offset shall be made
				within these designated work periods.
(9) Each agency shall keep an accurate record
				of all hours of work performed by each (a) included employee and (b) excluded
				career service employee. Agencies may keep records of work performed by other
				employees for business reasons, e.g., federal funding, cost accounting, etc.
				All hours worked must be totaled at the end of the workday and the total shall
				be rounded to the nearest quarter of an hour.
(10) Each agency shall keep an accurate
				record of all authorized leaves of absence.
(11) DROP participants shall accrue leave in
				the same manner and at the same rate as prior to entering the DROP.
(12) An employee approved to be paid from
				more than one career service position in two or more agencies shall be
				considered to have a separate employment for each position filled. A separate
				leave accrual, earning, and use account shall be established for each separate
				employment.
(13) Within the first
				thirty-one calendar days of the commencement of each term of office, an elected
				officer or any full-time board or commission member who has a salary fixed by
				the Legislature shall have the option to receive credit for annual and sick
				leave in accordance with this rule; provided, if the person opts to receive
				leave credits, the person shall be subject to the provisions of this Chapter
				60L-34, F.A.C., that apply to members of the senior management
				service.
Specific Authority
					 110.1055,
					 110.201,
					 110.219(5) FS.
					 Law Implemented 110.219
					 FS.
New 1-22-02.