Illinois Administrative Code › Title 56 - LABOR AND EMPLOYMENT › Part 2610 - TRAINING SERVICES FOR THE DISADVANTAGED › Section 2610.40 - Local Job Training Plan

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 Local Job Training Plan Guidelines structure the local job training plan in
			 three sections: the Administrative Plan, the Strategic Plan, and the
			 Operational Plan.
b) The
			 Administrative Plan contains requirements pertaining to the administrative
			 structure established in the service delivery areas (SDAs) and the systems
			 designed to administer the local job training programs, as follows:
1) An overview of the structure established
			 to administer the JTPA programs in the local area shall be provided that
			 includes identification of the grant recipient and administrative entity(ies)
			 selected by the Private Industry Council (PIC) and chief elected officials. If
			 the grant recipient and administrative entity(ies) are different organizations,
			 the relationship between/among them, e.g., roles and responsibilities,
			 coordination, linkages, etc., shall also be described.
2) Sufficient background information on the
			 grant recipient and administrative entity(ies) shall be provided to demonstrate
			 a capability for administering the plan/program and funds. Specifically, any
			 audit deficiencies from previous years for which corrective measures have not
			 been taken or are not acceptably underway shall be enumerated, if
			 applicable.
3) An organization
			 chart, as well as a narrative description of same, shall be included that
			 identify the functional units responsible for administering the JTPA programs
			 within the grant recipient and administrative entity(ies). A list of all
			 positions assigned to the JTPA programs and the identification of the cost
			 category, i.e., administration, participant support and training, from which
			 each position will be paid shall be provided.
4) Those organizations within the SDA
			 structure which are required to perform organization wide audits of all federal
			 grants shall describe financial and compliance audit standards and criteria,
			 procedures and the schedule for selecting auditors, procedures for resolving
			 financial audit exceptions into allowed or disallowed costs, procedures for
			 correcting compliance audit exceptions and the standards and procedures for
			 aggressive debt collection. Grant recipients and administrative entities not
			 required to perform Attachment P audits shall assure that they will cooperate
			 with the Department in the audit of their JTPA programs.
5) The fiscal systems to be implemented in
			 the SDAs in handling JTPA funds shall be fully described to include such
			 information as the following:
A) the
			 accounting books of record and chart of accounts used in recording the receipt
			 and disbursement of funds;
B) a
			 listing and statement of purpose of each type of document to be used in
			 authorizing deposits and expenditures of JTPA funds and disposition of other
			 JTPA assets, including the authorized signator, by job title, for each of these
			 documents;
C) internal control
			 standards and procedures for asset protection and expenditure
			 control;
D) procedures to control
			 the classification of JTPA costs in accordance with generally accepted
			 accounting principles applied to JTPA regulations;
E) schedules for the reconciliation of bank
			 account and the closing of books;
F) the provisions and arrangements for
			 bonding every officer, director, agent, or employee of the Private Industry
			 Council, grant recipient, administrative entity(ies), and SDA subgrantees who
			 are authorized to receive or deposit funds, or issue financial documents,
			 checks or other payments;
G) the
			 provisions and arrangements of insurance that hold the Governor harmless from
			 any liabilities arising from bodily injury, illness or any other damages or
			 losses of person or property, or any claims arising out of any activity under a
			 JTPA grant or agreement;
H) the
			 standards and procedures to be used to control JTPA property and maintain
			 inventory records;
I) the standards
			 and procedures to be followed in maintaining and retaining records pertinent to
			 all JTPA grants and agreements and procedures for access to JTPA records by
			 authorized persons or agencies;
J)
			 a description of the payroll and check payment procedures for Title IIB, the
			 Summer Youth Employment and Training Program, to include the frequency of
			 payment to participants, method and location of payments, policies to safeguard
			 against fraud and abuse, and procedures for handling unclaimed, returned, lost,
			 stolen or missing checks and payroll complaints; and
K) a discussion of other accounting standards
			 which would affect JTPA fiscal systems or records but which have not been
			 described above.
6) A
			 description of the purchasing policies, standards and procedures which will be
			 followed in acquiring goods and services for use in conducting JTPA activities
			 shall be included.
7) The
			 procedures to be followed in selecting subgrantees and other parties to provide
			 employment and training programs or services in the SDA shall be
			 described.
8) The procedures to be
			 followed as well as the criteria to be used in selecting worksites for the
			 Title IIB program shall be included.
9) A copy of the Worksite Agreement to be
			 used for the Title IIB program shall be attached, along with an explanation of
			 how this agreement will be updated to reflect current conditions throughout the
			 duration of the Title IIB program.
10) A statement that all data entry
			 requirements for the JTPA programs will be completed and submitted in a timely
			 manner is required.
11) A
			 description of the monitoring system that will be employed by the Private
			 Industry Council and local elected officials or their designated entity(ies)
			 shall be provided to include such elements as the frequency in which monitoring
			 will take place, the format to be used to monitor the programs, corrective
			 action and follow-up procedures and specific staff assigned to perform
			 monitoring.
12) The evaluation
			 system that will be employed by the Private Industry Council and local elected
			 officials or their designees shall be described to include such information as
			 the procedures to be used in evaluating program effectiveness, frequency of
			 evaluation activities and how evaluation results will be used in program
			 management.
13) A flow chart
			 highlighting the participant movement through the local job training system
			 shall be attached along with a brief narrative discussion of how the subsystems
			 contained within that chart will function in the SDA.
14) Title IIB participant attendance
			 procedures shall be described to include information on the following items:
A) work hours;
B) the actual record that will be used to
			 record participant time and attendance; and
C) the signators of the participant time and
			 attendance record.
15)
			 Local job training plans shall include written coordination agreements with the
			 following state agencies: Department of Children and Family Services,
			 Department of Corrections, Department of Rehabilitation Services, Department of
			 Public Aid, and the Department of Employment Security.