Illinois Administrative Code › Title 68 - PROFESSIONS AND OCCUPATIONS › Part 1290 - RULES FOR ADMINISTRATION OF THE COMPASSIONATE USE OF MEDICAL CANNABIS PROGRAM › Subpart G - SECURITY AND RECORDKEEPING › Section 1290.425 - Administration

Current through Register Vol. 48, No. 28, July 12, 2024
a) A dispensing
				organization shall operate continuously and maintain an uninterrupted supply of
				medical cannabis for qualifying patients, provisional patients, OAPP
				participants and designated caregivers.
b) A dispensary shall be open for a minimum
				of 35 hours a week, except as otherwise authorized by the Division.
c) A dispensing organization shall establish,
				maintain and comply with written policies and procedures as submitted in an
				Operations and Management Practices Plan, approved by the Division, for the
				security, storage, inventory and distribution of cannabis. These policies and
				procedures shall include methods for identifying, recording and reporting
				diversion, theft or loss, and for correcting errors and inaccuracies in
				inventories. At a minimum, dispensing organizations shall ensure the written
				policies and procedures provide for the following:
1) Conduct mandatory and voluntary recalls of
				cannabis products. The procedure shall be adequate to deal with recalls due to
				any action initiated at the request of the Division and any voluntary action by
				the dispensing organization to remove defective or potentially defective
				cannabis from the market or any action undertaken to promote public health and
				safety;
2) Prepare for, protect
				against, and handle any crises that affects the security or operation of a
				dispensary in the event of strike, fire, flood or other natural disaster, or
				other situations of local, State or national emergency;
3) Ensure that outdated, damaged,
				deteriorated, misbranded or adulterated cannabis is segregated from other
				cannabis and destroyed. This procedure shall provide for written documentation
				of the cannabis disposition;
4)
				Ensure the oldest stock of a cannabis product is distributed first. The
				procedure may permit deviation from this requirement, if such deviation is
				temporary and appropriate;
5)
				Training of Agents
A) Train agents:
i) in the provisions of the Act and the
				Division's administrative rules;
ii) to effectively operate the point of sale
				system, the State verification system, Illinois Cannabis Tracking System, and
				proper inventory handling and tracking;
iii) to adhere to patient, provisional
				patient, OAPP participant and caregiver confidentiality requirements;
iv) in specific uses of cannabis or
				cannabis-infused products;
v) in
				regulatory inspection preparedness and law-enforcement interaction;
vi) in awareness of the legal requirements
				for maintaining status as an agent; and
vii) in other topics specified by the
				dispensing organization or the Division.
B) The dispensing organization shall maintain
				evidence of all training provided for every agent in its files and subject to
				inspection and audit by the Division. The dispensing organization shall ensure
				agents receive a minimum of eight hours of training annually, unless otherwise
				approved by the Division;
6) Develop and maintain business records
				consistent with industry standards, including by-laws, consents, manual or
				computerized records of assets and liabilities, audits, monetary transactions,
				journals, ledgers and supporting documents, including agreements, checks,
				invoices, receipts and vouchers. These records shall be retained for five
				years;
7) Inventory control,
				including:
A) Tracking qualifying patient and
				provisional patient records, including purchases, denials of sale and
				confidentiality;
B) Tracking OAPP
				participant records, including purchases, denials of sale, verification of
				written certification, selected dispensary, and confidentiality; and
C) Disposal of unusable or damaged cannabis
				as required by the Act and this Part; and
8) Patient and participant education and
				support, including:
A) Updated information
				about the purported effectiveness of various forms and methods of medical
				cannabis administration;
B) Updated
				information about the purported effectiveness of strains of medical cannabis on
				specific conditions;
C) Current
				educational information issued by DPH about the health risks associated with
				the use or abuse of cannabis;
D)
				Whether possession of cannabis is illegal under federal law;
E) Information about possible side
				effects;
F) Prohibition on smoking
				medical cannabis in public places; and
G) Offer any other appropriate patient
				education or support materials.