Compilation of Rules and Regulations of the State of Georgia › Department 290 - RULES OF DEPARTMENT OF HUMAN SERVICES › Chapter 290-9 - OFFICE OF REGULATORY SERVICES › Subject 290-9-37 - RULES AND REGULATIONS FOR COMMUNITY LIVING ARRANGEMENTS › Rule 290-9-37-.18 - Resident Files and Information

Current through Rules and
				Regulations filed through June 27, 2024
(1) An individual file shall be maintained
				for each resident. Personal information shall be treated as confidential and
				shall not be disclosed except to the resident and his or her legally authorized
				representative or legal guardian, if any. The file shall be disclosed to an
				authorized agent of the Department or others to whom written authorization is
				given by the resident or his or her legally authorized representative or legal
				guardian, if any. The file shall be made available, upon request, for
				inspection and copy to the Department and to the resident or his or her legally
				authorized representative or legal guardian, if any.
(2) If the primary file for the resident is
				kept at a location other than the Community Living Arrangement, information
				maintained within the residence shall be sufficient in order to allow staff to
				respond to residents' emergencies and shall include the following information:
(a) Identifying information including name,
				social security number, and date of birth;
(b) Name, address, and telephone number of
				next of kin, representative or legal guardian, if any, or representative payee
				and any court order or written document designating the representative or legal
				guardian, if any, of the resident;
(c) Name, address, and telephone number and
				relationship of the person to be contacted in the event of an
				emergency;
(d) The name, address,
				and telephone number of the resident's physician, hospital and pharmacy of
				choice;
(e) A record of all monies
				and other valuables entrusted to the residence for safekeeping. A receipt for
				same shall be provided to the resident or his or her representative or legal
				guardian, if any, at the time of admission and at any time thereafter when the
				resident acquires additional property and wishes to entrust such property to
				the residence for safekeeping;
(f)
				Health information, including all health appraisals, diagnoses, prescribed
				diets, medications, and physician's instructions;
(g) An inventory of or system for marking and
				identifying all personal items brought to the residence by the residents. The
				inventory may be updated upon request at any time. Such inventory or marking
				requirement may be waived by the resident or his or her legally authorized
				representative or legal guardian, if any;
(h) A copy of resident rights and
				responsibilities including all rights and responsibilities enumerated in
				Section .19 of these
				rules, or a statement asserting that the resident has a copy of such rights and
				responsibilities signed by the resident or his or her representative or legal
				guardian, if any;
(i) A photocopy
				of the signed admission agreement;
(j) A copy of a living will and durable power
				of attorney for health care, if any. Original documents shall remain within
				possession of the resident or his or her legally authorized representative or
				legal guardian, if any;
(k) A copy
				of the resident's individual service plan, and
(l) A summary of any incident, accident, or
				adverse change in the condition of the resident, including follow-up and
				notifications.