Illinois Administrative Code › Title 8 - AGRICULTURE AND ANIMALS › Part 260 - FAIRS OPERATING UNDER THE AGRICULTURAL FAIR ACT › Subpart A - FAIRS OPERATING UNDER THE AGRICULTURAL PREMIUM FUND › Section 260.100 - Premium Grand Summary Report

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				In accordance with Section 12 of the Act, the premium grand summary report
				shall be filed with the Bureau in person or postmarked on or before October 15
				of each year. A fee of $25 will be deducted from the total premiums claimed by
				the fair for each day the report is late. A premium book shall accompany the
				premium grand summary report. This information may be supplied by computer
				printout. Premium grand summary reports and paid receipts should be retained
				for three years by the fair association or agricultural society. County fairs
				whose grand summary reports are not filed or postmarked by December 31 of each
				year shall not qualify to receive premium reimbursements from the Department
				for that year.
b) The Bureau shall
				mail each fair association or agricultural society a copy of the premium grand
				summary report form to be used in submitting the information required by
				Sections 10 and 12 of the Act. A copy of the report should be retained by the
				fair association or agricultural society for its records.
c) Receipts for trophies, ribbons, rosettes,
				engraving and premiums paid as outlined in Section
				260.30 shall
				accompany the premium grand summary report.
d) The receipts for each department must be
				accompanied by an adding machine tabulation, tabulated in chronological order,
				showing the premiums paid and the total for each department. This information
				may be supplied by computer printout or other electronic data transfer system
				if approved by the Bureau.
e)
				Copies of the premium grand summary report (pages 1 and 2) are due directly
				following the fair in order for the Bureau to prepare and publish a
				recapitulation report and county fair date list, as well as for the Department
				of Agriculture and the Illinois General Assembly to use to evaluate
				appropriation needs, the following information shall be submitted by the fair
				association or agricultural society on the premium grand summary report:
1) The year for which the report is being
				submitted;
2) The name of the fair
				association or agricultural society (exactly how the check should be made
				out);
3) The city or town where the
				fair was held;
4) County where the
				fair was held;
5) The names, titles
				(if applicable) and mailing address for all officers and directors of the fair
				association or agricultural society;
6) The date the fair was organized;
7) The date the fair association or
				agricultural society was incorporated, if applicable;
8) The number of acres in the fairgrounds and
				whether the fairgrounds are owned or leased. If the fairgrounds are leased, the
				number of years remaining under the terms of the lease and the expiration date
				of the lease;
9) The dates of the
				current year's fair;
10) The dates
				of next year's fair;
11)
				Verification statement that exhibitors have been paid in full;
12) Estimated attendance and gate admission
				fees charged;
13) Name of
				carnival;
14) A breakdown of the
				following information for each department listed in Section
				260.55(a)(2):
A) Number of animals or articles
				entered/shown;
B) Amount of
				premiums offered;
C) Entry fees
				collected; and
D) Amount of
				premiums paid;
15)
				Totals for the information requested in subsection (e)(14) for each division
				and the grand total; and
16) A
				financial statement for the current year showing receipts, expenditures and the
				total operating profit or loss. The amount of money spent for real estate and
				capital or permanent improvements for the current year shall also be
				provided.