reglab/statecodes huggingface dataset:
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.08 - Child Names on Birth Certificates

Current through Rules and Regulations filed through June 27, 2024
(1) The surname of the child shall be entered
				on the birth certificate in accordance with the following rules:
(a) The surname of the child shall be the
				surname of the father in the following cases:
1. If the mother is married to the father
				either at the time of conception or at the time of birth, then the surname of
				the mother's husband shall be entered, unless paternity has been determined
				otherwise by a court of competent jurisdiction.
2. If the mother is not married to the father
				either at the time of conception or at the time of birth, then the name of the
				father shall be entered only if he and the mother have signed a written
				consent. Such a written consent includes, but is not limited to, a paternity
				acknowledgement executed in accordance with Code Section
				 19-7-46.1.
3. If a court of competent jurisdiction has
				issued an order determining the paternity of the child, then the surname of the
				father shall be entered in accordance with the order of the court.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.09 - Documentary Evidence - Requirements for Delayed Registration

Current through Rules and Regulations filed through June 27, 2024
(1) To be
				acceptable for filing, the name of the registrant, the date of birth, place of
				birth, and parentage entered on a delayed certificate of birth shall be
				substantiated by at least:
(a) Two different
				pieces of documentary evidence, acceptable under Rule
				 511-1-3-.10  if the record is filed
				within seven years of the date of birth. Facts of parentage shall be supported
				by at least one document.
(b) Three
				different pieces of documentary evidence, acceptable under Rule 511-1-13-.10 if
				the record is filed seven years or more after the date of birth. Facts of
				parentage shall be supported by at least one document.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.10 - Documentary Evidence - Acceptability

Current through Rules and Regulations filed through June 27, 2024
(1) The State Registrar may establish
				additional written procedures for all documentary evidence requirements to
				substantiate any amendment to a vital record or to substantiate the required
				items on a delayed birth certificate. The State Registrar shall determine the
				acceptability of all documentary evidence submitted, and establish a priority
				of best evidence.
(2) Documents
				presented, such as census, hospital, church, or school records must be from
				independent sources and shall be in the form of the original record or a duly
				certified copy thereof, or a signed statement from the custodian of the record
				or document. Affidavits of personal knowledge or bible records are not
				acceptable as evidence to establish a delayed certificate of birth, or to amend
				a birth certificate.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-11.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.11 - Abstraction of Documentary Evidence

Current through Rules and Regulations filed through June 27, 2024
(1) The State Registrar, or his or her
				designee, shall abstract onto the amended birth certificate form or the delayed
				certificate of birth a description of each document submitted to support the
				alleged amendment or the facts shown on the delayed birth certificate. This
				description shall include the following:
(a)
				The title or description of the document;
(b) The name and address of the custodian, if
				the document is an original or certified copy of a record, or a signed
				statement from the custodian;
(c)
				The date of the original filing of the document being abstracted and,
(d) All birth facts required by these Rules,
				contained in each document accepted as evidence.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.12 - Certification by the State Registrar

Current through Rules and Regulations filed through June 27, 2024
(1) The State Registrar, or his or her
				designated representative, shall, by signature, certify:
(a) That no prior birth certificate is on
				file for the person whose birth is to be recorded;
(b) That he or she has reviewed the evidence
				submitted to establish the facts of birth; and
(c) That the abstract of the evidence
				appearing on the delayed certificate of birth accurately reflects the nature
				and content of the document.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.13 - Dismissal After One Year

Current through Rules and Regulations filed through June 27, 2024
(1) Applications for amendments and delayed
				certificates which have not been completed within one year from the date of
				application may be dismissed at the discretion of the State
				Registrar.
(2) When the applicant
				has presented to the State Registrar, or his or her representative,
				documentation and still is not able to meet the minimum requirements to amend a
				birth certificate or establish a delayed certificate of birth, as set forth in
				these Rules, the applicant must be advised in writing of the State Registrar's
				decision and the right of judicial appeal as provided by O.C.G.A. Section
				 31-10-12.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-11.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.14 - Legitimation by Marriage

Current through Rules and Regulations filed through June 27, 2024
If the natural parents marry after the birth of a child, a
				 new certificate of birth shall be prepared by the State Registrar for a child
				 born in this State upon receipt of a notarized legitimation affidavit signed by
				 the natural parents of said child, together with a certified copy of the
				 parents' marriage record. However, if the mother or the putative father is
				 deceased at the time an application for amendment of the birth certificate is
				 made, or another person is shown as the father of the child on the original
				 certificate, or the birth certificate reflects that the natural mother was
				 married at the time of conception, birth, or any time between conception and
				 birth, a new certificate may be prepared only when a determination of paternity
				 is made by a court of competent jurisdiction in the State of Georgia, or a
				 court of like jurisdiction from any other State or Territory, or following
				 adoption of a child born in this State. Such court order must specify the name
				 to be removed and the name to be added as father of the
				 child.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-14.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.15 - Determination of Paternity

Current through Rules and Regulations filed through June 27, 2024
A new certificate of birth shall be prepared by the State
				 Registrar for a child born in this State upon receipt of a certified copy of a
				 determination of paternity by a court of competent jurisdiction together with a
				 request from the natural mother or other person having legal custody of said
				 child that such new certificate be prepared. If the surname of the child is not
				 decreed by the court, the surname shall be entered on the new certificate as
				 attested to by both parents. If both parents cannot agree upon a surname, the
				 name shall be the same as that listed on the original birth
				 certificate.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-14.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.16 - Affidavit of Paternity

Current through Rules and Regulations filed through June 27, 2024
A new certificate of birth shall be prepared by the State
				 Registrar for a child born out of wedlock in this State upon receipt of a
				 notarized affidavit of paternity signed by both parents. The notarized
				 statement must also include the surname of the child to be listed on the
				 certificate. However, if another man is shown as the father of the child on the
				 original certificate, or the birth certificate reflects that the natural mother
				 was married at the time of conception, birth, or any time between conception
				 and birth, a new certificate may be prepared only upon presentation of an order
				 declaring paternity issued from a court of competent
				 jurisdiction.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-9,  31-10-14.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.17 - New Certificate

Current through Rules and Regulations filed through June 27, 2024
(1) The new certificate of birth prepared for
				a person born in this State after adoption, legitimation, determination of
				paternity, or acknowledgement of paternity shall be on the form prescribed by
				the Department and shall include the following items and such other information
				necessary to complete the certificate:
(a)
				The name of the child as it will appear on the new certificate;
(b) The date and place of birth as
				transcribed from the original certificate;
(c) The names and personal particulars of the
				adoptive parents or the natural parents whichever is appropriate;
(d) The birth number assigned to the original
				birth certificate;
(e) The original
				filing date; and
(f) The name of
				the attendant, printed or typed.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.18 - Existing Certificate to be Placed in a Special File

Current through Rules and Regulations filed through June 27, 2024
(1) After preparation of a new certificate
				for a person born in this State, the existing birth certificate and the
				evidence upon which the new certificate was based are to be placed in a special
				file. Unless otherwise provided by law, such file shall not be subject to
				inspection, except upon order of a court of competent jurisdiction or by the
				State Registrar or his or her designee for purposes of properly administering
				the vital statistics program.
(2)
				After preparation of a special certificate of birth following adoption of a
				person born out-side this State, the copy of the certificate from the State
				where birth actually occurred shall be placed in a special file. Unless
				otherwise provided by law, such file shall not be subject to inspection except
				upon order of a court of competent jurisdiction or by the State Registrar or
				his or her designee for purposes of properly administering the vital statistics
				program.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-14,  31-10-15.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.19 - Reporting of Deaths

Current through Rules and Regulations filed through June 27, 2024
(1)
For whom required.
A report of death shall be filed for the
				following persons:
(a) A person who dies in
				this State;
(b) A person whose body
				is discovered in this State;
(c) A
				person who dies on a moving conveyance and whose body is first removed from the
				conveyance in this State; and
(d) A
				spontaneous fetal death occurring in this State.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.20

Current through Rules and Regulations filed through June 27, 2024
O.C.G.A. §§
											31-2A-6,  31-10-3,  31-10-15,  31-10-19.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.21 - Disposition of Reports of Induced Terminations of Pregnancy

Current through Rules and Regulations filed through June 27, 2024
(1) Reports of
				induced termination of pregnancy are collected solely for epidemiological
				purposes. Such reports may be retained for as long as the State Registrar deems
				necessary and then shall be destroyed.
(2) The provisions of this Rule shall also
				apply to all records of induced termination of pregnancy filed prior to the
				adoption of this Rule.
O.C.G.A. §§
											31-2A-6,  31-10-3,  31-10-15,  31-10-19.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.22 - Removal of Body

Current through Rules and Regulations filed through June 27, 2024
Before removing a dead body or fetus from the place of death,
				 the person removing such body or fetus shall:
(a) Obtain assurance from the attending
				physician, the associate physician, or the chief medical officer of the
				institution in which death occurred that the death is from natural causes and
				that the physician will assume responsibility for certifying the cause of death
				or fetal death and receive written permission to remove the body from the place
				of death; or
(b) Notify the coroner
				or medical examiner if the case comes within his or her jurisdiction or, if the
				physician cannot certify the cause of death, obtain assurance from the coroner
				or medical examiner that he or she will assume responsibility for certifying
				the cause of death, and obtain written permission to remove the body.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-15,  31-10-20.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.23 - Permits for Disposition, Disinterment and Reinterment

Current through Rules and Regulations filed through June 27, 2024
(1) Permits for Disposition of Human Remains.
(a) The local registrar shall make
				arrangements to ensure that disposition permits may be issued 24 hours a day,
				seven days a week. For this purpose, the local registrar may appoint local
				persons or entities, including hospitals, hospices, and funeral homes, to serve
				as deputy local registrars for the limited purpose of issuing disposition
				permits in accordance with this Rule.
(b) A disposition permit shall not be issued
				until the cause of death has been certified by a person authorized to do so
				under DPH Rule
				 511-1-3-.19(5);
				authorization has been given by the decedent's attending physician; or, with
				regard to a body subject to inquiry under Title 45, Chapter 16, Article 2,
				approval has been given by the county coroner or medical
				examiner.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.24 - Amendment of Minor Errors on Birth, Death, and Spontaneous Fetal Death Certificates During the First Year

Current through Rules and Regulations filed through June 27, 2024
(1) Amendment of obvious errors,
				transposition of letters in words of common knowledge or omissions, but not to
				include the father's name on a birth certificate or a spontaneous fetal death
				certificate, may be made on the original birth, death, or spontaneous fetal
				death certificate by the State Registrar or designated person within the first
				year of the date of birth or date of death either upon his or her own
				observation or query. When such additions or minor amendments are made by the
				State Registrar or designated person, a notation as to the source of the
				information, together with the date the change was made and the initials of the
				authorized agent making the change shall be made on the back of the certificate
				in such a way as not to become a part of any certification issued. The
				certificate shall not be marked "Amended."
(2) Unless otherwise provided by Statute or
				in these Rules, correction of errors on birth, death and spontaneous fetal
				death certificates may be made on the face of the original record during the
				first year following the event.
(3)
				Some corrections may require documentary evidence to substantiate the
				correction requested. The State Registrar may establish written requirements
				and procedures for corrections to all Vital Records. The certificate shall not
				be marked "Amended."
(4) In the
				absence of evidence of marriage and or dissolution of marriage, to change the
				marital status on a death certificate or remove or change the name of a spouse
				listed on a death certificate requires an order from a court of competent
				jurisdiction.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-23.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.25 - All Other Amendments

Current through Rules and Regulations filed through June 27, 2024
(1)
				Unless otherwise provided in these Rules or by Statute, all other amendments to
				a vital record after the first year of the event shall be supported by:
(a) An affidavit setting forth:
1. Information to identify the
				certificate;
2. The incorrect data
				as it is listed on the certificate;
3. The corrected entry as it should
				appear;
4. An abstract of the
				evidence which substantiates the amendment of the certificate.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.26 - Who May Apply to Amend a Vital Record

Current through Rules and Regulations filed through June 27, 2024
(1) To amend a birth certificate, application
				may be made by one of the parents listed on the certificate, the legal
				guardian, a registrant who has reached the age of majority, or the individual
				responsible for filing the certificate.
(2) To amend a death certificate or a
				spontaneous fetal death certificate, application may be made by the informant
				listed on the certificate, a family member, their legal representative, or the
				funeral director who signed the death certificate or spontaneous fetal death
				certificate. Application to amend the cause of death may be made only by the
				physician who originally certified cause of death, the attending physician of
				the decedent, or the coroner or medical examiner.
(3) Requests to amend applications for a
				marriage license or certificates of marriage shall be made to the Judge of the
				Probate Court of the county in which the license was issued.
(4) Requests to amend reports of divorce
				shall be made to the Clerk of the Superior Court of the county in which the
				decree was granted.
(5) To amend a
				Report of Induced Termination of Pregnancy, a signed statement must be received
				from the person in charge of the clinic or institution from which the report
				was prepared, stating in what manner the report has been corrected.
O.C.G.A. §§
											31-2A-6,  31-10-3,  31-10-23.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.27 - Amendment of Registrants' Given Names on Birth Certificates Within the First Year

Current through Rules and Regulations filed through June 27, 2024
(1)
				Until the registrant's first birthday, given names may be added to, changed, or
				corrected upon receipt of an affidavit signed by;
(a) Both parents; or
(b) The mother of a child born out of
				wedlock; or
(c) Either parent in
				the case of the death or incapacity of the other; or
(d) The legal guardian or agency having legal
				custody of the registrant.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.28 - Medical Items

Current through Rules and Regulations filed through June 27, 2024
Unless otherwise provided by Statute or in these Rules, all
				 items of a medical nature on a vital record may be amended only upon receipt of
				 a signed statement from those persons responsible for the completion of such
				 items. The State Registrar may require documentary evidence to substantiate the
				 requested amendment.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-23.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.29 - Amendment of the Same Item More than Once

Current through Rules and Regulations filed through June 27, 2024
Upon amendment of an item in a vital record, that item shall
				 not be amended again except upon receipt of a court order from a court of
				 competent jurisdiction. A paternity affidavit and a legitimation affidavit
				 shall be considered to be an amendment; therefore, once a paternity affidavit
				 or legitimation affidavit has been completed and filed, no further correction
				 of the child's name shall be made except upon receipt of an order from a court
				 of competent jurisdiction.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-23.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.30 - Amendment of Date of Birth

Current through Rules and Regulations filed through June 27, 2024
The date of birth may be changed no more than one year by
				 supporting evidence created prior to the registrant's seventh birthday. No date
				 of birth shall be amended to show a date of birth after the file date listed on
				 the original birth certificate. To change the year of birth by more than one
				 year requires an order from a Superior Court or Probate
				 Court.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-23.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.31 - Methods of Amending Certificates

Current through Rules and Regulations filed through June 27, 2024
Certificates of birth, death, spontaneous fetal death,
				 marriage, or a report of induced termination of pregnancy, may be amended by
				 the State Registrar by the following methods:
(a) Completing the item on the certificate,
				as provided elsewhere in these Regulations where the item was left blank on the
				original certificate, provided the amendment takes place during the first year
				following the event.
(b) Drawing a
				single line through the item to be amended and inserting the correct data
				immediately above or to the side thereof. The line drawn through the original
				entry shall not obliterate such entry. A short explanation of the change and
				the justification or authorization should be typed or written on the back of
				the certificate. The person making the change on the certificate shall show the
				date of the change and print or type their name on the reverse of the
				certificate.
(c) Unless otherwise
				provided by Statute or in these Regulations, a special Amended birth
				certificate Form shall be completed for all corrections or additions made on a
				birth certificate after the first year. Such form shall include the incorrect
				information as it appears on the original birth certificate, the correct
				information as it should appear, an abstract of the documentation used to
				substantiate the amendment, and sufficient information about the registrant to
				link the special form to the original record. Copies of the amended birth
				certificate shall be issued in lieu of copies of the original certificate.
				County copies of the original certificate shall be forwarded to the State
				Registrar by the local custodian upon receipt of a copy of the amended
				certificate.
(d) A certificate of
				birth amended pursuant to the provisions of Section
				 31-10-23(e) of  the Official Code of Georgia Annotated
				shall be amended by preparing a new certificate. The item numbers of the
				entries that were amended shall not, however, be identified on the new
				certificate or on any certified copies that may be issued of that certificate.
				A new State file number shall be assigned to the new certificate. The original
				certificate shall be removed from the active files and placed with the order in
				the confidential files.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-23.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.32 - Record Preservation

Current through Rules and Regulations filed through June 27, 2024
(1) When an authorized reproduction of a
				vital record has been properly prepared by the State Registrar and when all
				steps have been taken to insure the continued preservation of the information,
				the record at the State or County offices of Vital Records from which such
				authorized reproduction was made may be disposed of by the State Registrar.
				Such record may not be disposed of, however, until the quality of the
				authorized reproduction has been tested to insure that acceptable certified
				copies can be issued and until a security copy of such document has been placed
				in a secure location removed from the building where the authorized
				reproduction is housed.
(2) The
				State Registrar may offer the original documents from which the authorized
				reproductions are made to the Secretary of State. The Secretary of State may be
				allowed to retain permanently such records provided they adhere to the
				restrictions in the Vital Records law related to access to such records. If the
				Secretary of State does not wish to place such records in his or her files, the
				State Registrar shall be authorized to destroy the documents. Such destruction
				shall be by approved methods for disposition of confidential or sensitive
				documents.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-24.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.33 - Disclosure of Vital Records and Information

Current through Rules and Regulations filed through June 27, 2024
(1) Copies of vital records maintained by the
				Office of Vital Records, and information contained in such vital records, shall
				not be disclosed except as permitted by:
(a)
				Chapter 10 of Title 31;
(b) Code
				Section
				 19-7-46.1;
(c) the rules of the Department; or
(d) as directed by court order.
A vital record shall not be disclosed pursuant to subpoena or
				 civil discovery request unless the requesting party demonstrates its right to
				 the record under this Rule.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.34 - Copies of Data from Vital Records

Current through Rules and Regulations filed through June 27, 2024
(1) When a certified copy is issued, each
				certification shall be certified as a true copy by the officer in whose custody
				the record is entrusted, and shall include the date issued, the original
				signature or authorized facsimile thereof, of the issuing officer, the State
				Registrar's authorized facsimile signature, and the impressed seal of the
				issuing office. When certifying birth records which are not on file in the
				State Office of Vital Records or do not contain the State file number, a
				certifying statement which does not contain the facsimile signature of the
				State Registrar must be prepared by the issuing officer.
(2) When the State Registrar receives
				information or finds evidence that a certificate was registered through
				misrepresentation or fraud, he or she shall have authority to withhold the
				issuance of a certified copy of such certificate, electronically flag the
				certificate, remove the certificate from the files, and place the certificate
				and all evidence which supports the finding of misrepresentation or fraud in a
				special file. Such certificate will be marked "Void". The decision to
				invalidate a record shall be subject to appeal in accordance with Rule
				 511-1-3-.39.
O.C.G.A. §§
											31-2A-6,  31-10-3,  31-10-26.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.35 - Fees for Copies and Searches

Current through Rules and Regulations filed through June 27, 2024
(1) No certified copy shall be issued until
				the fee for the search of such copy is received unless specific approval has
				been obtained from the State Registrar or otherwise provided for by
				statute.
(2) For statistical
				research purposes, the State Registrar shall determine the fee for such
				services on the basis of the costs providing such services and determine the
				manner in which such costs must be paid.
(3) The State Registrar shall prescribe the
				fees to be paid for the replacement of a birth certificate subsequent to
				adoption, legitimation, paternity determination, paternity acknowledgement,
				court order, filing a delayed registration of birth, or an amendment of a vital
				record, provided that no fee shall be charged for an amendment completed within
				one year after the filing of the record.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-27.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.36 - Funeral Director's Records

Current through Rules and Regulations filed through June 27, 2024
(1) Each funeral director shall keep a record
				containing, as a minimum, information about each dead body or fetus the funeral
				director disposes of, as follows:
(a) The
				date, place, and time of receipt;
(b) The date, place, and manner of
				disposition;
(c) If the dead body
				or fetus is delivered to another funeral director, the date of such delivery,
				and the name and address of the funeral director to whom delivered;
				and
(d) The items required by the
				certificate of death for those deaths for which the funeral director was
				required to file the certificate.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.37 - Matching of Birth and Death Certificates

Current through Rules and Regulations filed through June 27, 2024
(1) To protect the integrity of Vital Records
				and to prevent the fraudulent use of birth certificates of deceased persons,
				the State Registrar is authorized to match birth and death certificates in
				accordance with established written guidelines which provide the standards for
				determining a match does exist. These standards shall specify the information
				about the decedent which must be available and which must be compared to the
				information on the birth certificate before a match can be made. These items
				shall include as a minimum: name of decedent; name of father and maiden name of
				mother; date of birth or age of decedent; state of birth of decedent; county of
				birth; and marital status of decedent. No match shall be made unless there is
				documented proof of the fact of death.
(2) The death certificate State file number
				shall be posted to the corresponding birth certificate; the State file number
				of the corresponding birth certificate, to the death certificate; and the birth
				index duly marked. A birth certificate thus matched may be issued marked
				"Deceased".
O.C.G.A. Secs.
				  31-2A-6,  31-10-3,  31-10-30.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.38 - Transmittal of Certificates and Reports

Current through Rules and Regulations filed through June 27, 2024
(1) Unless otherwise provided in this
				Chapter, a completed report of live birth, death, or spontaneous fetal death
				filed with a local registrar shall be transmitted to the State Office of Vital
				Records within two business days of receipt by the local registrar.
(2) Each official issuing marriage licenses
				shall forward to the State Office of Vital Records, before the tenth day of
				each month, the following information with respect to each completed marriage
				license returned to such official during the preceding month: gender, date of
				birth, number of marriage (e.g., first, second, third, etc.), and the first,
				middle, and last name of each party; city, county, and date of ceremony; name,
				title, and address of officiator; and name of probate judge or clerk.
(3) The Clerk of Superior Court shall
				complete and forward to the State Office of Vital Records, before the tenth day
				of each month, the following information with respect to each divorce,
				dissolution of marriage, or annulment decree granted during the preceding
				calendar month: civil action number; date of divorce decree; county of
				issuance; gender, date of birth, county of residence, number of marriage (e.g.,
				first, second, third, etc.), and the first, middle, and last name of each
				party; original date of marriage; and number of children under 18 years of
				age.
(4) The Clerk of the Superior
				Court shall complete and forward to the State Office of Vital Records, before
				the 15th day of each month, all completed certificates of adoption, annulments
				of adoption, and amendments of decrees of adoption which were entered in the
				preceding calendar month.
O.C.G.A. §§
											31-2A-6,  31-10-3,  31-10-9.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.39 - Appeals and Hearings

Current through Rules and Regulations filed through June 27, 2024
(1) Persons seeking to obtain or amend a
				vital record may appeal the action or refusal to act of local custodians,
				registrars, or employees of the Office of Vital Records, by filing an appeal in
				writing with the State Registrar. The appeal must specifically identify the
				employee or official involved, the action or refusal to act, and must state the
				complainant's right or standing to complain of the action or
				inaction.
(2) The State Registrar
				will make such investigation of the appeal as is necessary to resolve the
				matter. A written decision will be issued by the Registrar, except that the
				State Registrar may appoint a special assistant to investigate and decide the
				appeal in his or her name.
(3) The
				appointment of a local registrar or local custodian may be revoked for cause in
				the discretion of the State Registrar. A decision by the State Registrar to
				revoke an appointment may be appealed by filing a request in writing with the
				Department's Office of General Counsel within 30 days from the date of the
				decision. The appeal must state the factual grounds in support of the claim
				that the State Registrar has abused his or her discretion in rescinding the
				appointment. The appeal shall be immediately referred to the Office of State
				Administrative Hearings for hearing in accordance with Code Section
				 50-13-41.
				Prior to hearing by OSAH, the appellant may request a conference with the State
				Registrar before a member of the Board of Public Health appointed to serve as
				mediator. The purpose of the conference is to discuss any issues in dispute, to
				present any additional matters relevant to the State Registrar's decision, and
				to seek settlement. As a result of the conference, the mediator may recommend
				that the State Registrar's decision be affirmed, modified, or rescinded. If the
				matter is not settled by agreement of the parties, then the matter shall
				proceed to hearing before OSAH.
O.C.G.A. §§
										31-2A-6,  31-10-3,  31-10-5.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-3 - VITAL RECORDS › Rule 511-1-3-.40 - Service of Process

Current through Rules and Regulations filed through June 27, 2024
Legal process involving a Vital Records function or in a
				 matter wherein the Vital Records Service is entitled to notice shall be served
				 upon the Commissioner of Public Health. This Rule shall be cumulative of all
				 other requirements imposed by law for service of process or notice upon the
				 Department of Public Health.
O.C.G.A. Secs.
				  31-2A-6,  31-10-3.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-4 - ADMINISTRATIVE REVIEW PROCEEDINGS › Rule 511-1-4-.01 - Matters Eligible for Administrative Review

Current through Rules and Regulations filed through June 27, 2024
(1) This Chapter shall apply to all requests
				to the Department for administrative review of a final action or order from a
				division of the Department or from a County Board of Health. For purposes of
				this Chapter, an "action or order of a County Board of Health" shall include an
				action or decision made by a District Health Director or his or her delegate.
				This Chapter shall not apply to decisions of the WIC program that are subject
				to DPH Rule 511-8-1.
(2) An action
				or order may be considered "final" and eligible for review if no further review
				is required at the county or Department level, and the action or order is
				effective immediately or upon a date certain.
(3) A person or entity is entitled to seek
				administrative review if such person or entity is a party to a proceeding
				before the Department or a County Board of Health and is aggrieved by the final
				order or action in that proceeding. "Proceeding" shall include actions taken
				with regard to a license, permit, or certification issued by the Department or
				by a County Board of Health.
O.C.G.A. §§
										31-5-1 through 
				  31-5-6.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-4 - ADMINISTRATIVE REVIEW PROCEEDINGS › Rule 511-1-4-.02 - Designation of Review Officer

Current through Rules and Regulations filed through June 27, 2024
The General Counsel of the Department shall serve as review
				 officer to hear and decide all requests for administrative review, or shall
				 designate another person within the Department to serve as review
				 officer.
O.C.G.A. §§
										31-5-1 through 
				  31-5-6.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-4 - ADMINISTRATIVE REVIEW PROCEEDINGS › Rule 511-1-4-.03 - Procedure

Current through Rules and Regulations filed through June 27, 2024
(1) A request for
				administrative review must be made in writing, addressed to the General Counsel
				in care of the Department, and received in the offices of the Department no
				later than thirty days after the date of the action or order for which review
				is sought. The request must include a copy of the action or order to be
				reviewed, and a statement of the reasons it should be overturned. If the
				request seeks review of an action or order of a County Board of Health, a copy
				of the request must be delivered to the District Health Director for that
				county at the same time it is sent to the Department.
(2) Upon receiving a copy of the request for
				review, the affected division of the Department or the District Health Director
				shall transmit a copy of all documents pertaining to the action or order under
				review, with a copy to the appellant. Copies may be transmitted in electronic
				form.
(3) No less than twenty days
				before the hearing, the review officer shall provide notice to both parties of
				the time, date, and place of the hearing. Notice shall be provided by certified
				mail, overnight delivery, or any other means to which the parties
				consent.
(4) The hearing shall be
				conducted in person or, if the parties consent, by teleconference.
(5) The purpose of the hearing is to give the
				parties an opportunity to argue their respective positions. No new testimony,
				documents, or other evidence will be introduced.
(6) The review officer shall prepare and
				provide to the parties a written decision as soon as practicable, but in no
				event later than ninety days after the Department's receipt of the request for
				administrative review.
O.C.G.A. §§
										31-5-1 through 
				  31-5-6.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-1 - ADMINISTRATION › Subject 511-1-4 - ADMINISTRATIVE REVIEW PROCEEDINGS › Rule 511-1-4-.04 - Rule Standard of Review

Current through Rules and Regulations filed through June 27, 2024
Administrative review shall be limited to the written record
				 and the issues raised by the appeal. An order, action, rule, regulation, or
				 other decision of a County Board of Health or a division of the Department
				 shall not be set aside on administrative review unless it is
(1) contrary to law or to the rules and
				regulations of the Department;
(2)
				unsupported by substantial evidence on the record as a whole; or
(3) unreasonable.
O.C.G.A. §§
										31-5-1 through 
				  31-5-6.
Compilation of Rules and Regulations of the State of Georgia › Department 511 - RULES OF GEORGIA DEPARTMENT OF PUBLIC HEALTH › Chapter 511-2 - DISEASE SURVEILLANCE AND CONTROL › Subject 511-2-1 - NOTIFICATION OF DISEASE › Rule 511-2-1-.01 - Definitions

Current through Rules and Regulations filed through June 27, 2024
(a)
				"Clinical materials" means a patient specimen taken for the purpose of
				identifying a suspected agent of disease, a clinical isolate derived from such
				a specimen, nucleic acid, or other laboratory material taken or created for the
				purpose of identifying a suspected agent of disease.
(b) "Cluster" means an unusual aggregation of
				cases, real or perceived, of a disease or condition that are grouped together
				in time or space. A cluster will be redefined as an outbreak if a geographic or
				temporal excess in the expected number of cases and an association between the
				disease or condition and an exposure can be established.
(c) "Department" means the Georgia Department
				of Public Health.
(d) "Exposure"
				means proximity to or contact with a source of a disease agent in such a manner
				that effective transmission of the agent or harmful effects of the agent may
				occur.
(e) "Notifiable disease"
				means an illness, condition, or disability listed on the Department's current
				official roster of notifiable diseases and conditions, as it may be revised
				from time to time.
(f) "Outbreak"
				means an exposure that results in a higher number of cases of a disease or
				condition than would be expected within a defined community, geographical area,
				or time period. If the disease or condition is rare or has serious public
				health implications, a single case may be considered an outbreak.
(g) "Person" means any individual, firm,
				partnership, association, corporation, the State or any municipality or other
				subdivision thereof, or any other entity whether organized for profit or
				not.
(h) "Reporter" means a
				licensed physician, clinical laboratory, or the chief administrative officer or
				a designee thereof of a hospital, nursing home, clinic, health maintenance
				organization, university health service, primary health care center, or
				institution such as a school, day care center, mental health hospital, or
				detention facility.
O.C.G.A. §§
											31-2A-6,  31-12-2,  31-17-2.