reglab/statecodes huggingface dataset:
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 5 - Use of Funds › Section 462 - Audit

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All grantees must
				  arrange for an annual audit of their project conducted by a Certified Public
				  Accountant operating as an independent auditor using generally-accepted accounting
				  standards.
(b) The audit shall be
				  completed and the report sent to the DOJ no later than six months after the
				  completion of each grant period or termination of a Grant Award Agreement.
(c) Grantees may budget up to one percent of the
				  total grant to help offset the cost of the audit. The audit costs must be identified
				  on the operating expenses budget sheet.
1. New section
					 filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A
					 Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency
					 language will be repealed by operation of law on the following day.
2.
					 Certificate of Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and
					 filed 10-10-2002 (Register 2002, No. 41).
Note: Authority cited: Sections
						13825.3(c)
						and
						13825.5, Penal Code.
						Reference: Section
						13825.4, Penal
						Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 5 - Use of Funds › Section 463 - Prohibited Use of Funding

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Funds
				  cannot be used to supplant current program funding and must be used to augment
				  existing program funding and grantees are prohibited from reducing current or
				  existing federal, state, or local funds because of the awarding of GCVPP Program
				  grant funds.
(b) Grantees are prohibited
				  from using grant funds for the following:
(1)
				  Financial campaigns, endowment drives, solicitation of gifts, or similar expenses
				  incurred solely to raise capital or obtain contributions for the agency.
(2) Real property, including land, land
				  improvements, structures and their attachments, structural improvements, and
				  alterations.
(3) Interest
				  payments.
(4) Food and
				  beverages.
(5) Professional
				  licenses.
(6) Annual professional dues
				  or fees.
(7) Finance charges, late
				  payment fees, penalties, and returned check charges.
(8) Lobbying.
(9) Depreciation charges.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 464 - Compliance Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Grantees must comply with all requirements of Penal Code Sections
				  13825.1 through
				  13825.5 and these
				  regulations.
(b) Failure to comply with
				  any or all of these requirements may result in modification or withholding of grant
				  funds, reimbursement to the DOJ of unauthorized grant expenditures, or termination
				  of the grant.
1. New article 6
					 (sections 464-485) and section filed 5-6-2002 as
					 an emergency; operative 5-6-2002 (Register 2002, No. 19). A Certificate of
					 Compliance must be transmitted to OAL by 9-3-2002 or emergency language will be
					 repealed by operation of law on the following day.
2. Certificate of
					 Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and filed 10-10-2002
					 (Register 2002, No. 41).
Note: Authority cited: Sections
						13825.3(c)
						and
						13825.5, Penal Code.
						Reference: Sections
						13825.1-
						13825.5, Penal
						Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 465 - Mandatory Training/Meetings

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Grantees must attend all DOJ grant-related meetings and training
					 sessions which may include GCVPP Program administration and evaluation
					 sessions.
1. New section
					 filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A
					 Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency
					 language will be repealed by operation of law on the following day.
2.
					 Certificate of Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and
					 filed 10-10-2002 (Register 2002, No. 41).
Note: Authority cited: Section
						13825.3(c),
						Penal Code. Reference: Sections
						13825.3 and
						13825.4, Penal
						Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 466 - Bonding Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Grantees are required to obtain and send annually to the DOJ a notarized copy of a
				  blanket fidelity bond or equivalent insurance contract applicable to all
				  grant-related personnel and/or subcontractors of the DOJ-funded project.
(b) The bond must be sent to the DOJ prior to
				  project implementation.
(c) The "State
				  of California, Department of Justice" must be named as the beneficiary on the bond
				  or endorsement.
(d) The bond must be in
				  effect and provide protection to the DOJ, without interruption, during the entire
				  grant period, including any applicable extensions.
(e) The bond must be in an amount equal to 50
				  percent of the total grant award and have a deductible not to exceed
				  $1,000.
(f) The bond must be accompanied
				  by proof of payment, which includes the bonding company name, bond number,
				  description and amount of coverage, and the effective date of the bond.
1. New section
					 filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A
					 Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency
					 language will be repealed by operation of law on the following day.
2.
					 Certificate of Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and
					 filed 10-10-2002 (Register 2002, No. 41).
Note: Authority cited: Section
						13825.3(c),
						Penal Code. Reference: Sections
						13825.4 and
						13825.5, Penal
						Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 467 - Credits and Disclaimers

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All
				  publications produced in part or in full with GCVPP Program grant funds must contain
				  a credit reference as follows: "The preparation of this publication was assisted
				  financially through a grant from the Department of Justice through the California
				  Gang, Crime, and Violence Prevention Partnership Program."
(b) A disclaimer statement must also be included
				  and must read as follows: "The opinions, findings, and conclusions of this
				  publication are those of the author and not necessarily those of the Department of
				  Justice."
(c) The DOJ reserves a
				  royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use
				  these materials and to authorize others to do so.
(d) Copies of any publications must be made
				  available to the DOJ at no charge upon request.
1. New section
					 filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A
					 Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency
					 language will be repealed by operation of law on the following day.
2.
					 Certificate of Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and
					 filed 10-10-2002 (Register 2002, No. 41).
Note: Authority cited: Section
						13825.3(c) Penal Code.
						Reference: Section
						13825.4, Penal
						Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 468 - Evaluation

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Each grantee shall
				  annually objectively evaluate the effectiveness of their services and activities to
				  determine changes in attitudes and behaviors of the at-risk youth being served, as
				  required by Penal Code Section
				  13825.4(d)(7).
(b) The evaluation methodology must be approved by
				  the DOJ.
(c) Each grantee shall obtain
				  the services of an Outside Evaluator to conduct the local evaluation required by
				  subsection (a) above.
(d) The Outside
				  Evaluator shall also be responsible for participation in the annual statewide
				  evaluation and data collection process.
(e) The DOJ, the grantee project director or
				  equivalent, and each grantee's Outside Evaluator shall jointly meet to discuss,
				  develop, and agree upon the components of the statewide evaluation that must be used
				  by all grantees for the four-year funding cycle, including the assessment tools,
				  measurements, standards, and procedures.
1. New section
					 filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A
					 Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency
					 language will be repealed by operation of law on the following day.
2.
					 Certificate of Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and
					 filed 10-10-2002 (Register 2002, No. 41).
Note: Authority cited: Sections
						13825.3(c)
						and
						13825.5, Penal Code.
						Reference: Sections
						13825.3,
						13825.4 and
						13825.5, Penal
						Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 469 - Key Personnel

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) In carrying
				  out the requirements of this grant, the grantee must have, at a minimum, different
				  individuals in the following mandatory positions.
(b) A Executive Director, or equivalent who will
				  be the principal administrative authority for the entire grant project and will be
				  designated in the resolution by the governing body or council, to sign the following
				  documents:
(1) Grant Proposal Cover
				  Sheet.
(2) MOU or OA.
(3) Grant Award Face Sheet.
(4) Budget and Program Modification
				  forms.
(5) Invoices.
(6) Project Income Reports.
(7) Biannual Fiscal Reports.
(8) Use of Equipment Certification
				  Form.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 470 - Conflicts of Interests

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Directors, officers, employees, and contractors of the grantee
					 (hereinafter "officials") are under an obligation to avoid conflicts of interests in
					 the administration of grant funds. In furtherance of this policy, officials shall
					 not participate in a decision to expend grant funds if the expenditure would
					 benefit:
(a) A business entity in which the
				  official has an investment interest.
(b)
				  An individual, business entity, or non-profit organization that is a source of
				  income to any official or any entity that employs the official or in which the
				  official serves in a management capacity.
(c) Any real property in which the official has an
				  equity or leasehold interest.
(d) Any
				  individual or entity with which the official is negotiating for, or has been
				  promised, prospective employment.
1. New section
					 filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A
					 Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency
					 language will be repealed by operation of law on the following day.
2.
					 Certificate of Compliance as to 5-6-2002 order, including amendment of section,
					 transmitted to OAL by 8-30-2002 and filed 10-10-2002 (Register 2002, No.
					 41).
3. Change without regulatory effect amending subsection (b) filed
					 12-6-2021 pursuant to section
					 100, title 1, California Code of
					 Regulations (Register 2021, No. 50).
Note: Authority cited: Section
						13825.3(c),
						Penal Code. Reference: Section
						13825.4, Penal
						Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 471 - Advances

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Grantees may request
				  a 25 percent advance of the grant funds available in the first grant period only.
				  The advance will only be granted after the initial Grant Award Agreement has been
				  approved by the DOJ.
(b) No advance of
				  grant funds will be allowed in subsequent grant periods, two, three, and
				  four.
(c) The advance shall be cleared
				  within the first three Project Claim Invoices submitted.
(d) Subsequent invoices beyond the first three
				  invoices will be reduced by the outstanding advance amount until the entire advance
				  has been cleared.
(e) If the grantee
				  does not report sufficient expenditures to cover the advance, the DOJ will bill and
				  collect the funds from the grantee for the outstanding amount of the advance
				  immediately upon completion of the grant period.
1. New section
					 filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A
					 Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency
					 language will be repealed by operation of law on the following day.
2.
					 Certificate of Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and
					 filed 10-10-2002 (Register 2002, No. 41).
Note: Authority cited: Section
						13825.3(c),
						Penal Code. Reference: Section
						13825.4, Penal
						Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 472 - Invoicing

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Grantees must
				  invoice only for costs authorized in the Grant Award Agreement and in accordance
				  with these regulations.
(b) The DOJ
				  reserves the right to make the final determination if an expense is allowable and
				  necessary.
(c) Expenses and necessary
				  encumbrances must be incurred during the grant period.
(d) Grantees can choose to submit a monthly or
				  quarterly Project Claim Invoice to the DOJ for all project expenditures. These
				  invoices must be received by the 10th of the following month. Those grantees that
				  choose to submit quarterly Project Claim Invoices must remain in a quarterly filing
				  status throughout the grant period.
(e)
				  The Project Claim Invoice includes the following:
(1) Period covered.
(2) Agency name.
(3) Mailing address.
(4) Telephone and FAX numbers.
(5) Contact person.
(6) Project title
(7) Total grant budget.
(8) Current expenditures.
(9) Available balance.
(10) Funds requested.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 473 - Project Income Reports

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Grantees must report all project income to the DOJ, either monthly or quarterly, in
				  conjunction with the Project Claim Invoice and on a separate form, which includes
				  the following:
(1) Grant period covered.
(2) Agency name.
(3) Mailing address.
(4) Telephone and FAX numbers.
(5) Contact person.
(6) Project title.
(7) Type of project income.
(8) Amount of the project income.
(9) Where the proposed income category funds will
				  be allocated in the project budget.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 474 - Encumbrances

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) An encumbrance is an
				  accounting transaction which occurs when funds are set aside to pay for a particular
				  obligation in the future, therefore funds are no longer available for other
				  expenditures.
(b) To establish an
				  encumbrance, a grantee must do the following:
(1)
				  Submit a formal written request to the DOJ from the grantee's authorized officer or
				  agent, and the fiscal officer prior to the end of the grant period.
(2) Have the expenditures approved by the DOJ in
				  the original budget or a subsequent budget modification.
(3) Submit a purchase order/contract from the
				  vendor or supplier of goods or services to the DOJ.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 475 - Biannual Fiscal Reports

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Throughout
				  the four-year funding cycle, grantees are required to submit Biannual Fiscal Reports
				  to the DOJ, in line-item detail of expenditures, including:
(1) The approved state funds.
(2) Total expenditures in each
				  line-item.
(3) Line-item detail of cash
				  or in-kind match.
(4) Signatures of the
				  grantee's authorized officer or agent, and the fiscal officer.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 476 - Budget and Project Modifications

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) A budget modification is a change within the
				  approved budget that does not change the amount in the Grant Award Agreement or the
				  grant period.
(b) Grantees must obtain
				  prior approval from the DOJ in writing for a modification of the budget which:
(1) Increases or decreases the approved budget
				  category amounts by more than 10 percent.
(2) Adds a new line-item to the current approved
				  budget category.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 477 - Progress Reports

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  Progress Report shall be due to the DOJ, within 30 calendar days after the
				  completion of the first six months of the grant period.
(b) Grantees shall file the Progress Report using
				  the DOJ reporting format provided at the mandatory grant training held at the
				  beginning of each grant period, and must include the following information:
(1) Project title.
(2) Grant award number.
(3) Grantee's name and address.
(4) Grantee's telephone number.
(5) Grant period.
(6) Name and title of the person preparing the
				  report.
(7) Report period.
(8) Budget status.
(9) Original signature of the Project Director or
				  equivalent agent for the grant.
(10)
				  Names of personnel funded by the grant.
(11) Personnel actions taken, if any.
(12) Project update.
(13) Equipment purchased.
(14) Statewide evaluation status.
(15) Narrative detailing specific information on
				  the progress made toward achieving the project goals and
				  objectives.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 478 - Evaluation Reporting

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Outside
				  Evaluator must submit an annual report to the DOJ that must include, at a minimum:
(1) Required elements of the Progress Report as
				  specified in Section
				  477 of these regulations.
(2) Annual local evaluation in accordance with
				  Section 468(a) of these
				  regulations.
(3) Survey and
				  questionnaire results relating to the project.
(4) Identification of the project's outstanding
				  achievements and accomplishments.
(5)
				  Identification of obstacles and/or lessons learned from the project
				  operations.
(6) Identification of areas
				  of improvement needed in the project.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 479 - Project Monitoring

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The DOJ
				  will conduct, at a minimum, annual fiscal and programmatic monitoring
				  reviews.
(b) The monitoring reviews may
				  be accomplished through formal or informal means.
(1) Formal monitoring may include site visits,
				  during which DOJ staff may review, but not be limited to, all fiscal and personnel
				  documents, programmatic materials, publications, or curriculum used by and developed
				  under this funding.
(2) Informal
				  monitoring may include, but is not limited to, telephone calls, desk monitoring of
				  progress and evaluation reports, biannual fiscal reports, project income reports,
				  project claim invoices, correspondence, and E-mails.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 480 - Technical Assistance

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Grantees may request technical assistance from the GCVPP Program Manager for
				  assistance with programmatic, fiscal, and other issues related to the
				  implementation, management, and administration of the project.
(b) Technical assistance is provided to support
				  the grantee's efforts in achieving the goals and objectives of the funded grant
				  project.
1. New section
					 filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A
					 Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency
					 language will be repealed by operation of law on the following day.
2.
					 Certificate of Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and
					 filed 10-10-2002 (Register 2002, No. 41).
Note: Authority cited: Section
						13825.3(c),
						Penal Code. Reference: Section
						13825.4, Penal
						Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 481 - Annual Grant Renewal Process

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All grantees funded in the first year of the
				  four-year funding cycle must submit a continuation application each year for the
				  subsequent grant period.
(b)
				  Continuation in the next four-year funding cycle is contingent upon, but not limited
				  to, the following:
(1) Prior year
				  performance.
(2) Compliance with grant
				  requirements.
(3) Availability of
				  funds.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 482 - Retention of Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Grantees
				  and subcontractors are required to maintain accounting records and other evidence of
				  procedures and project performance sufficient to properly reflect costs incurred for
				  the implementation, maintenance, and evaluation of the project, including all cost
				  and match funds.
(b) The records must be
				  kept available by the grantee and subcontractors during each grant period and
				  thereafter for five full years from the date of the final payment.
(c) During each grant period and for five years
				  following the final payment, the DOJ and its representatives must be permitted to
				  audit, review, and inspect, from the grantee and/or subcontractor, any of the
				  following items including, but not limited to:
(1)
				  Activities.
(2) Books.
(3) Documents.
(4) Papers and records.
(5) Publications and videotapes.
(6) Equipment.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 483 - Withholding of Funds/Termination

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  DOJ may withhold funds and/or disallow expenditures anytime the grantee fails to
				  comply with any term or condition of the Grant Award Agreement or requirements of
				  the GCVPP Program.
(b) Failure to comply
				  may include, but is not limited to, the grantee's:
(1) Failure to submit required DOJ Project Claim
				  Invoices in a timely manner.
(2) Failure
				  to submit required DOJ Progress Reports in a timely manner.
(3) Failure to resolve interim or final audit
				  exceptions on past or current grants in a timely manner.
(4) Failure to maintain adequate accounting
				  records.
(5) Failure to submit proof of
				  Blanket Fidelity Bond or equivalent insurance coverage in a timely manner.
(6) Failure to cooperate with or admit DOJ staff
				  or representatives (e.g., audit team or evaluation staff) to review project and/or
				  fiscal records.
(7) Failure to reimburse
				  disallowable costs according to payment terms agreed to by the grantee in a timely
				  manner.
(8) Failure to comply with the
				  conflict of interest policy.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 484 - Final Grant Closeout

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Upon completion of the four-year funding cycle and within 60 calendar days, each
				  grantee must submit to the DOJ the following final documentation:
(1) Biannual Fiscal Report.
(2) Annual local evaluation report.
(3) Statewide data collection and evaluation
				  information.
(4) Use of Equipment
				  Certification, with original signatures of the authorized officer or agent, the
				  fiscal officer, and the DOJ, which includes the following:
(A) Grantee name.
(B) Grant award number.
(C) Project title.
(D) Grantee address.
(E) Contact person and telephone number.
(F) Dates of the grant period.
(G) A certification that the equipment will be
				  used to further prevention and intervention-related activities or to further the
				  intent of the original grant award.
(H)
				  Description of the equipment.
(I)
				  Equipment property sticker number.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 4.7 - Regulations for the California Gang, Crime, and Violence Prevention Partnership Program › Article 6 - Project Administration › Section 485 - New Four-Year Funding Cycle

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All grantees that have been previously funded
				  by the DOJ will be reviewed for past performance and compliance at each new
				  four-year funding cycle.
(b) Failure to
				  comply with any term or condition of a Grant Award Agreement may result in the
				  denial of future grant awards to any grantee and/or its officers.
(c) The DOJ may not recommend a project for
				  continued funding in a new four-year funding cycle based upon consideration of a
				  review of relevant documentation or information including, but not limited to, the
				  grantee's failure to:
(1) Submit required Project
				  Claim Invoices in a timely manner.
(2)
				  Submit required Progress Reports in a timely manner.
(3) Resolve interim or final audit exceptions on
				  past or current grants in a timely manner.
(4) Maintain adequate accounting
				  records.
(5) Submit proof of a Blanket
				  Fidelity Bond or equivalent insurance coverage in a timely manner.
(6) Cooperate with or admit DOJ staff or
				  representatives (e.g., audit team or evaluation staff) to review project and/or
				  fiscal records.
(7) Reimburse
				  unallowable costs according to payment terms agreed to by the grantee in a timely
				  manner.
(8) Comply with the conflicts of
				  interests policy.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 1 - General Provisions › Section 500 - Applicability and Scope

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
This chapter shall be known as the Department of Justice Tobacco
					 Grant Program regulations. The regulations apply to Grants funded by the Department
					 of Justice from the California Healthcare, Research and Prevention Tobacco Tax Act
					 of 2016 Fund.
1. New chapter 5
					 (articles 1-5, sections
					 500-546), article 1 (sections
					 500-501) and section filed 11-15-2022;
					 operative 1-1-2023 (Register 2022, No. 46). For prior history of chapter 5, see
					 Register 2020, No. 32.
Note: Authority cited: Section
						30130.57,
						Revenue and Taxation Code. Reference: Section
						30130.57,
						Revenue and Taxation Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 1 - General Provisions › Section 501 - Definitions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The following definitions shall apply wherever the terms are
					 used throughout this Chapter.
(a)
				  "Administrative costs" has the same meaning as that in California Code of
				  Regulations, title 2, section
				  61217.
(b) "Applicant" means a Local Law Enforcement
				  Agency that has submitted an Application for a Grant.
(c) "Application" means a submitted proposal by an
				  Applicant for a Grant.
(d) "Budget"
				  means approximate cost of the Project, prepared for expense and planning purposes
				  only.
(e) "Cigarette" has the same
				  meaning as that in Revenue and Taxation Code section
				  30130.50,
				  subdivision (a).
(f) "Department" means
				  the California Department of Justice.
(g) "Equipment" means any tangible item with a
				  per-unit acquisition cost of $5,000 or more and a useful life of at least one
				  year.
(h) "Grant" means an award of
				  funds made by the Department, in the form of reimbursement to the Grantee for actual
				  expenditures incurred in performing the Project, as authorized by Revenue and
				  Taxation Code section
				  30130.57,
				  subdivision (e)(1) and this Chapter.
(i)
				  "Grantee" means an Applicant that has been awarded a Grant.
(j) "Grant Agreement" means the written agreement
				  between the Department and a Grantee, setting forth the terms and conditions of the
				  use of Grant funds.
(k) "Local Law
				  Enforcement Agency" means a local government entity, such as a county, city,
				  district, public authority, public agency, and any other political subdivision or
				  public corporation that can support and hire law enforcement peace officers (as
				  defined in Penal Code section
				  830) and is
				  authorized to perform any of the following activities:
(1) Investigate or conduct an official inquiry
				  into enforcement of state and local laws, ordinances, regulations, and policies
				  related to the illegal sales and marketing of Tobacco Products to Minors and
				  Youth.
(2) Prosecute or otherwise
				  conduct a criminal or civil proceeding arising from the illegal sales of Tobacco
				  Products to Minors and Youth.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 2 - Application › Section 510 - Request for Proposal

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  Department shall issue a Request for Proposal (RFP) on the Department's website at
https://oag.ca.gov/tobaccogrants
for
				  available Grants. An RFP shall include information about the following:
(1) The approximate amount of available
				  funding.
(2) Deadline to submit an
				  Application.
(3) Application
				  requirements, as defined in Sections
				  530 and
				  531.
(4) Eligibility requirements as defined in
				  Sections
				  520
				  and
				  521.
(5) Eligible Project cost requirements as defined
				  in Section
				  522.
(6) The criteria that the Department will use to
				  evaluate the Applications as defined in Sections
				  531
				  and
				  532.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 3 - Eligibility and Eligible Costs › Section 520 - Applicant Eligibility

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
A Local Law Enforcement Agency is eligible to apply for a
					 Grant.
1. New article 3
					 (sections 520-523) and section filed 11-15-2022;
					 operative 1-1-2023 (Register 2022, No. 46).
Note: Authority cited: Section
						30130.57,
						Revenue and Taxation Code. Reference: Section
						30130.57,
						Revenue and Taxation Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 3 - Eligibility and Eligible Costs › Section 521 - Project Eligibility

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The Project must include one or more of the following law
					 enforcement efforts to be eligible for a Grant:
(a) Enforcing state and local laws related to the
				  illegal sales and marketing of Tobacco Products to Minors.
(b) Conducting investigative activities and
				  compliance checks to reduce the illegal sales of Cigarettes and Tobacco Products to
				  Minors and Youth.
(c) Enforcing state
				  and local laws related to the illegal sales and marketing of Cigarettes to
				  Minors.
(d) Other programs supporting
				  law enforcement peace officers' efforts to prevent or reduce illegal sales or
				  marketing of Cigarettes and Tobacco Products to Minors and Youth, including, but not
				  limited to, community outreach and education activities.
1. New section
					 filed 11-15-2022; operative 1-1-2023 (Register 2022, No.
					 46).
Note: Authority cited: Section
						30130.57,
						Revenue and Taxation Code. Reference: Section
						30130.57,
						Revenue and Taxation Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 3 - Eligibility and Eligible Costs › Section 522 - Eligible Costs

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Eligible
				  Project costs are costs documented in the Grant Agreement and directly related to
				  the work identified in the Project description and approved by the Grant Agreement.
				  Final determination of eligibility will be made by the Department.
(b) All costs charged to the Project shall be
				  documented within the Budget of the Project. Eligible Project costs include, but are
				  not limited to:
(1) Personnel and Administrative:
				  Costs reported for reimbursement must be based on actual wages for Grantee's staff
				  or contracted staff, and may include benefits (e.g., health care, vacation, sick
				  leave, retirement and/or social security contribution) that are customarily paid by
				  the Grantee. Personnel benefit charges shall be calculated in proportion to the
				  actual time worked on a Project. No more than five percent of the Grant shall be
				  used for administrative costs.
(2)
				  Travel: Costs for mileage, meals, and lodging. Grantees shall retain all records
				  described in Section
				  545.
(3) Operational: Supplies and materials may be
				  purchased for a specific Project, provided the items are claimed at a cost no higher
				  than the original purchase price paid by the Grantee. Items not specifically listed
				  in the Grant Agreement must be approved by the Department prior to
				  purchase.
(4) Equipment: The cost of
				  Equipment purchased for the Project shall not exceed the minimum amount necessary to
				  accomplish the Project. Expenditures shall reflect costs outlined in the budget
				  narrative as defined in Section
				  530.
(5) Media Campaigns.
(6) Training that is sponsored by the Department
				  for the California Healthcare, Research, and Prevention Tobacco Tax Act of 2016
				  Tobacco Fund, or related to the Project for which the Grant was awarded.
(7) Decoys for undercover operations.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 3 - Eligibility and Eligible Costs › Section 523 - Ineligible Costs

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All costs
				  that do not meet the criteria in Section
				  522
				  are ineligible Project costs. Ineligible Project costs include, but are not limited
				  to:
(1) Expenditures outside the Project
				  performance period as specified in the Grant Agreement;
(2) Work or services performed outside of the
				  Project description in the Grant Agreement;
(3) Any real estate purchase or lease;
(4) Goods or services for personal use, including
				  but not limited to, awards, award certificates or ribbons, balloons, briefcases,
				  calendars, cleaning supplies, coffee pots and supplies, food and beverages, gift
				  cards, hand sanitizers, Kleenex/tissue paper, luggage, luggage carriers, picture
				  frames, eating utensils, fans, heaters, and refrigerators.
(5) Law enforcement materials and supplies,
				  including but not limited to, firearms and related accessories, vests, uniforms, K9,
				  pepper spray, vehicles, and vehicle trailers.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 4 - Application Submittal, Review, and Grant Award › Section 530 - Application Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) An
				  Application must contain the following:
(1) A
				  cover sheet that shall include: Applicant name; authorized representative's name,
				  classification/position, address, phone number and email address; contact person's
				  name, classification/position, address, phone number, and email address.
(2) A signature page signed by a representative
				  authorized to submit the Application.
(3) Requested Grant amount; Project or Grant
				  funding duration (24 or 36 months); and a brief summary of the description of the
				  Project and its goals and objectives.
(4) A problem statement, as described in
				  subdivision (b).
(5) A description of
				  how the Grant will be spent, as described in subdivision (c).
(6) A Budget of eligible costs for the Project for
				  24 months or 36 months. The Budget shall contain the description and cost of the
				  salaries, overtime, and benefits for each classification/position for each fiscal
				  year, operating expenses and Equipment for each fiscal year, travel, administrative
				  costs, and other expenses. Applications shall include a budget narrative justifying
				  each cost. Applications shall also identify any state or local funding sources and
				  amounts for the proposed Project.
(7) A
				  narrative of previous tobacco Grant awards received from the Department, if
				  applicable.
(8) Certifications, as
				  described in subdivisions (d) and (e).
(9) Letters of intent, if applicable, as described
				  in subdivision (f).
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 4 - Application Submittal, Review, and Grant Award › Section 531 - Administrative Review of Application

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  Department will review the Applications to ensure they are submitted by eligible
				  Applicants, meet the requirements of Section
				  530, and are
				  received by the Department in accordance with the RFP described in Section
				  510.
(b) The administrative review is a
				  pass/fail evaluation. Only Applications that pass this review shall be evaluated
				  under Section
				  532.
1. New section
					 filed 11-15-2022; operative 1-1-2023 (Register 2022, No.
					 46).
Note: Authority cited: Section
						30130.57,
						Revenue and Taxation Code. Reference: Section
						30130.57,
						Revenue and Taxation Code.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 4 - Application Submittal, Review, and Grant Award › Section 532 - Scoring of Application

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Applications that pass the administrative review under Section
				  531
				  shall be reviewed by a merits review committee. The merits review committee shall
				  initially assess whether or not the proposed Project is eligible under Section
				  521.
				  This will render a pass/fail score.
(b)
				  Each Application that qualifies after the review under subdivision (a) will be
				  evaluated according to the following criteria:
(1)
				  The significance of the problem to be addressed.
(2) The proposed Project and its goals and
				  objectives, and the extent to which the proposed Project addresses the
				  problem.
(3) The qualifications of the
				  personnel required to implement the Project.
(4) The completeness, accuracy, and reasonableness
				  of the estimated Budget.
(5) The
				  capacity of the Applicant to achieve its stated goals and objectives. In assessing
				  capacity, the Department may consider indicators of community support for the
				  proposed Project, including letters of stakeholder support and information about the
				  Applicant's community outreach efforts. In assessing capacity of an Applicant that
				  is a party to an existing or prior Grant Agreement, the Department shall consider
				  the Applicant's historical performance under the existing or prior Grant
				  Agreement.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 4 - Application Submittal, Review, and Grant Award › Section 533 - Grant Award

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Grants will
				  be awarded for the full or partial amount requested, or denied, based on the
				  following factors:
(1) Amount of available
				  funding;
(2) Number of
				  Applicants;
(3) Amount of funding
				  requested by Applicants;
(4) The merits
				  of the Application based on the criteria set forth under Section
				  532;
				  and
(5) The Department's funding
				  priorities.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 5 - Grant Agreement, Reimbursement, Progress Reports, Recordkeeping, and Audits › Section 540 - Grant Agreement

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Applicants
				  selected for a Grant award shall provide a resolution of the Applicant's governing
				  body, if one exists, authorizing the Applicant to enter into a contract with the
				  State and identifying the person authorized to execute the contract for the
				  Applicant. The resolution shall expressly authorize future amendments, if any, for
				  the purpose of increasing funding provided in the original contract, without an
				  additional resolution from the governing body.
(b) The Grantee shall return a letter of intent to
				  accept the award within 15 calendar days of the date of the Department's written
				  award notice. The Grant Agreement shall then be prepared and executed with the
				  Grantee.
(c) The terms and conditions of
				  a Grant shall be set forth in a Grant Agreement entered into by the Department and
				  the Grantee. A Grantee has the sole responsibility for the fiscal management of
				  Grant funds, recordkeeping, reporting, performance of the Project, and all other
				  aspects of compliance with this Chapter and the Grant Agreement. The Grant Agreement
				  shall include, but is not limited to, the following:
(1) Grant amount.
(2) Grantee contact information.
(3) Grant duration.
(4) Description of the Project funded by the Grant
				  award in Section
				  533.
(5) Budget with eligible costs.
(6) The Grantee's agreement to indemnify and hold
				  harmless the Department, and all officers, agents and employees of the same, from
				  and against any and all claims, liabilities, or losses of any kind or nature,
				  whether direct or indirect, arising from or relating to the Project or use of the
				  Grant.
(7) The Grantee's agreement to
				  comply with the California Healthcare, Research and Prevention Tobacco Tax Act of
				  2016 and this Chapter.
California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 5 - Department of Justice Tobacco Grant Program › Article 5 - Grant Agreement, Reimbursement, Progress Reports, Recordkeeping, and Audits › Section 541 - Reimbursement

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Reimbursement
				  payments cannot be provided until a fully executed Grant Agreement is returned to
				  the Department.
(b) Eligible costs
				  incurred may only be reimbursed if a request is submitted to the Department on a
				  quarterly basis on January 15th, April 15th, July 15th, and October 15th with an
				  itemization of expenditures that shall include, but is not limited to:
(1) Purchases: paid invoices and/or
				  receipts;
(2) Services: paid invoices
				  and/or receipts;
(3) Timekeeping and
				  Equipment logs: transaction register or other electronically generated reports;
				  and
(4) Training and Travel: paid
				  invoices and/or receipts.