reglab/statecodes huggingface dataset:
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 8 - RECOVERY OF OVERPAYMENTS › Section R2-8-810 - Collection of Overpayments by Garnishment or Levy

Current through Register Vol. 30, No. 28, July 12, 2024
Pursuant to A.R.S. §
									38-723,
				  the ASRS may collect the amount of any overpayment that has not been reimbursed
				  or collected pursuant to this article by garnishing wages and/or placing a levy
				  on the appropriate person's bank account.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 9 - COMPENSATION › Section R2-8-902 - Remitting Contributions

Current through Register Vol. 30, No. 28, July 12, 2024
Pursuant to A.R.S. §§
									38-736,
				  38-737,
				  and
				  38-797.05,
				  an Employer shall remit contributions to the ASRS through the Employer's secure
				  ASRS account for any payment the Employer provides to the member that is
				  eligible to be included as compensation under this section.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 9 - COMPENSATION › Section R2-8-903 - Accrual of Credited Service

Current through Register Vol. 30, No. 28, July 12, 2024
A.
				A member shall accrue service credits pursuant A.R.S. §
									38-739 for each
				month in which the Employer's pay period ends and for which contributions have
				been remitted to the ASRS, except for pay the member receives from the Employer
				for services rendered in a prior pay period for which contributions were
				remitted pursuant to R2-8-902.
B.
				Regardless of whether the member meets membership requirements with more than
				one Employer, a member may not earn more than one month of service credit in a
				calendar month and not more than one year of service credit during a fiscal
				year.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 9 - COMPENSATION › Section R2-8-904 - Compensation from An Additional Employer

Current through Register Vol. 30, No. 28, July 12, 2024
A. For purposes of remitting contributions
				pursuant to
				R2-8-902, compensation
				includes pay the member receives from an additional Employer if:
1. The member meets membership pursuant to
				A.R.S. §
										38-711
				with at least one Employer;
2. The
				member was employed with the additional Employer and did not meet membership
				with the additional Employer pursuant to A.R.S. §
										38-711
				between January 1, 2005 through December 31, 2009;
3. The member resumed or continued employment
				with the additional Employer and did not meet membership with the additional
				Employer prior to January 1, 2012; and
4. The member does not leave employment with
				an Employer or the additional Employer in an unpaid status for more than 30
				consecutive days during the member's service year.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 10 - MEMBERSHIP › Section R2-8-1001 - Definitions

Current through Register Vol. 30, No. 28, July 12, 2024
The following definitions apply to this Article unless
				  otherwise specified:
1. "218
				Agreement" means the same as in R2-8-701.
2. "218 Resolution" means written
				authorization for a potential Employer to provide Social Security and Medicare
				or Medicare-only coverage to employees under the provisions of § 218 of
				the Social Security Act.
3.
				"Acceptable Documentation" means the same as in R2-8-115.
4. "Designated Employer Administrator" means
				an individual designated by the Employer and who has authorized access to the
				Employer's secure ASRS account in order to fulfill the Employer's
				responsibilities.
5. "Engaged To
				Work" means the earlier of:
a. The date the
				employee begins rendering services for the Employer and the Employer intends
				the employee to work for at least 20 hours a week for at least 20 weeks in a
				fiscal year or;
b. The week an
				employee renders services to an Employer for at least 20 hours a week for at
				least 20 weeks in a fiscal year.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 10 - MEMBERSHIP › Section R2-8-1002 - Employee Membership

Current through Register Vol. 30, No. 28, July 12, 2024
A. For
				purposes of active member eligibility, an employee of an Employer becomes a
				member of the ASRS pursuant to A.R.S. §
									38-711(23)
				 when the employee is Engaged To Work for the
				Employer.
B. If the Employer does
				not provide an accurate date for which an employee was Engaged To Work pursuant
				to subsection (A), the ASRS shall determine that an employee's membership
				effective date will be the member's hire date, if provided by the Employer and
				within 30 days of the first pay period end date after the hire date, for which
				the Employer was required to submit contributions.
C. If the Employer does not provide a hire
				date pursuant to subsection (B), the effective date is the first pay period end
				date of contributions received for that member.
D. Unless a member terminates employment or
				retires from the ASRS, for purposes of determining active member eligibility, a
				member will continue to be an active member for the remainder of a fiscal year
				in which the employee met the requirements to be an active member in the ASRS
				with that Employer pursuant to A.R.S. §
									38-711.
E. Within 30 days of employment, an employee
				who is eligible for ASRS membership pursuant to A.R.S. §
									38-711(23)
				 shall create a secure ASRS account and
				submit to the ASRS through the employee's secure ASRS account the following
				information:
1. The Employee's full
				name;
2. The Employee's Social
				Security number;
3. The Employee's
				date of birth;
4. The Employee's
				gender;
5. The Employee's marital
				status;
6. The Employee's primary
				phone number;
7. The Employee's
				personal email address;
8. The
				Employee's current mailing address; and
9. The Employee's designated
				beneficiary.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 10 - MEMBERSHIP › Section R2-8-1003 - Charter School Employer Membership

Current through Register Vol. 30, No. 28, July 12, 2024
A. Pursuant to
				A.R.S. §
									15-187(C), a charter school in Arizona is considered a political
				subdivision that is eligible to participate in the ASRS if the charter school
				is sponsored by:
1. A state
				university;
2. A community college
				district;
3. A group of community
				college districts;
4. The state
				board of education; or
5. The state
				board for charter schools.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 10 - MEMBERSHIP › Section R2-8-1004 - Other Political Subdivision and Political Subdivision Entity Employer Membership

Current through Register Vol. 30, No. 28, July 12, 2024
A. A political
				subdivision or political subdivision entity, other than a charter school, may
				be eligible to participate in the ASRS pursuant to A.R.S. §§
									38-711 and  38-729 if it notifies the ASRS in writing of the political subdivision's or
				political subdivision entity's intent to join the ASRS and provides to the
				ASRS:
1. A copy of the current legal authority
				establishing the political subdivision or political subdivision
				entity;
2. Documentation showing
				the name and location of the political subdivision or political subdivision
				entity; and
3. Documentation
				showing the political subdivision or political subdivision entity has taken the
				necessary legal action to be eligible to participate pursuant to A.R.S. §
										38-729.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 10 - MEMBERSHIP › Section R2-8-1005 - Employer Reporting

Current through Register Vol. 30, No. 28, July 12, 2024
A. An
				Employer shall submit contribution information and contribution payments
				pursuant to A.R.S. §
									38-735,
				through the Employer's secure ASRS account.
B. Within 14 days of receiving the
				information contained in subsection R2-8-1002(E)(1) through (E)(3), the
				Employer shall:
1. Verify the information the
				employee provided;
2. Confirm the
				employee meets membership requirements pursuant to A.R.S. §
										38-711;
				and
3. Submit the verified
				information to the ASRS through the Employer's secure ASRS account.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 10 - MEMBERSHIP › Section R2-8-1006 - Prior Service Purchase Cost for New Employers

Current through Register Vol. 30, No. 28, July 12, 2024
A. Pursuant to A.R.S. §
									38-729,
				upon the effective date of joining the ASRS, an Employer may elect to purchase
				service credit for a period of employment prior to the effective date of
				joining the ASRS for employees Engaged To Work for the Employer on the
				effective date of joining the ASRS who are members of the ASRS as of the
				effective date of joining the ASRS.
B. The ASRS may provide to a potential
				Employer an estimated cost to purchase service credit pursuant to this Section.
				In order for the ASRS to estimate the cost to purchase service pursuant to this
				Section, a potential Employer shall provide the following information to the
				ASRS for each employee of the potential Employer who is Engaged To Work for the
				potential Employer and for whom the potential Employer intends to purchase
				service credit pursuant to this Section:
1.
				The employee's full name;
2. The
				employee's date of birth;
3. The
				employee's Social Security number;
4. The employee's current salary;
				and
5. The date the employee began
				employment with the potential Employer.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 11 - TRANSFER OF SERVICE CREDIT › Section R2-8-1101 - Definitions

Current through Register Vol. 30, No. 28, July 12, 2024
The following definitions apply to this Article unless
				  otherwise specified:
1. "Actuarial
				present value" means an amount in today's dollars of a member's future
				retirement benefit calculated using appropriate actuarial assumptions and the:
a. Member's Current Years of Credited
				Service;
b. Member's age as of the
				date the Member submits to the ASRS a request to transfer service credit
				pursuant to this Article; and
c.
				Member's most recent annual compensation.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 11 - TRANSFER OF SERVICE CREDIT › Section R2-8-1102 - Required Documentation and Calculations for Transfer In Service Credit

Current through Register Vol. 30, No. 28, July 12, 2024
A. A member who is
				eligible to Transfer In Service credit, may request to transfer service credit
				by providing a Transfer In form to the ASRS with the following:
1. The name of the Other Retirement
				Plan;
2. The date the member either
				terminated employment with an employer of the Other Retirement Plan or ceased
				to participate in the Other Retirement Plan;
3. The date the member began employment with
				the employer through which the member was participating in the Other Retirement
				Plan;
4. The number of years the
				member participated in the Other Retirement Plan;
5. Acknowledgement the member agrees that:
a. Knowingly making a false statement or
				falsifying or permitting falsification of any record of the ASRS with an intent
				to defraud ASRS is a Class 6 felony, pursuant to A.R.S. §
											38-793;
				and
b. The Transfer In Service
				credit transaction is subject to audit and if any errors are discovered, the
				ASRS shall adjust a member's account, or if the member is already retired,
				adjustments to the member's account may affect the member's retirement
				benefit.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 8 - STATE RETIREMENT SYSTEM BOARD › Article 11 - TRANSFER OF SERVICE CREDIT › Section R2-8-1103 - Transferring Service to Other Retirement Plans

Current through Register Vol. 30, No. 28, July 12, 2024
A. Upon receipt of
				a request to transfer a member's service credit from the ASRS to the Other
				Retirement Plan, the ASRS shall calculate:
1.
				The ASRS Funded Actuarial Present Value pursuant to A.R.S. §§
										38-730
				and
				38-922;
				and
2. The Member's Accumulated
				Contribution Account Balance in the ASRS.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 1 - COVERAGE AND CLAIMS PROCEDURE › Section R2-10-102 - Reporting Procedures

Current through Register Vol. 30, No. 28, July 12, 2024
A. Any agency,
				provider, or other person or entity insured pursuant to A.R.S. § 41-621
				shall report a property loss, liability claim, or incident that may give rise
				to a claim under A.R.S. §
									41-621 to RM as follows:
1. A physical injury within 1 day of the
				incident orally, in writing, or by electronic means.
2. Property damage expected to exceed $10,000
				within 1 day of the incident orally, in writing, or by electronic
				means.
3. Property loss expected to
				exceed $10,000 within 1 day of the incident orally, in writing, or by
				electronic means.
4. Except for the
				Board of Regents and State Universities, a data breach, security system breach
				or security incident orally or in writing to the ADOA Chief Information Officer
				within 72 hours of the incident or when the agency should have reasonably known
				of the incident. For the Board of Regents and State Universities, a data
				breach, security system breach or security incident orally or in writing to the
				ADOA Risk Manager within 72 hours of the incident or when the agency should
				have reasonably known of the incident.
5. All other claims or
				incidents within 10 days of the incident in writing or by electronic
				means.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 1 - COVERAGE AND CLAIMS PROCEDURE › Section R2-10-103 - Liability Claim Procedures

Current through Register Vol. 30, No. 28, July 12, 2024
A. RM shall
				investigate all reported liability claims to determine coverage. RM shall
				notify the appropriate insurance carrier, if applicable, and evaluate the
				merits of self-insured claims and coordinate defense and settlements under
				A.R.S. §
									41-621.
B. State
				employees shall direct all contacts concerning any liability claim against the
				state, its agencies, officers, agents, or employees by a third party to RM, the
				Attorney General's office, or an independent contractor representing either of
				those offices.
C. Unless authorized
				by law, an agency, officer, or employee shall obtain prior approval from the
				Risk Manager or Attorney General's office before disclosing oral discussions,
				written reports of claims, or lawsuits to anyone other than state-authorized
				personnel. Prior permission for each discussion or report is necessary to
				comply with this subsection.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 1 - COVERAGE AND CLAIMS PROCEDURE › Section R2-10-104 - Self-insured Property Claim Procedures

Current through Register Vol. 30, No. 28, July 12, 2024
A. RM shall not cover a property loss covered
				under the terms of the state's self-insurance program for state agencies if the
				loss is not reported to RM as required by R2-10-102(A), or is reported later
				than 90 days following discovery of the incident. RM shall cover a property
				loss only if there is proper documentation as to the cause and dollar amount of
				the loss. RM shall only cover those claims with documentation submitted to RM
				within 1 year of the date of discovery. If a loss to a building or structure
				requires more than one year to repair or replace, the Risk Manager may grant an
				extension of time to document the amount of the loss. An agency shall submit a
				request for an extension in writing to the Risk Manager no later than 11 months
				from the date of loss. The request shall contain clear justification for the
				delay, and a projected date of completion.
B. RM shall investigate all reported property
				claims to determine coverage (and notify the appropriate excess insurance
				carrier if applicable) and coordinate settlements under A.R.S. §
									41-621.
C. RM or, upon request, the agency involved,
				shall obtain competitive bids for the necessary repairs or replacement. RM
				shall authorize and approve all repair or replacement.
D. RM shall review and approve consulting
				services, when required of a architect or engineer who are advising the state
				on the repair, replacement, or construction of state buildings that have been
				partially or totally damaged and that are to be paid for by RM funds.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 1 - COVERAGE AND CLAIMS PROCEDURE › Section R2-10-105 - Employment Discrimination Claim Procedures

Current through Register Vol. 30, No. 28, July 12, 2024
A. Upon receipt of a notice of discrimination
				charge, the agency or employee shall:
1.
				Within 7 days, send a copy of the charge to RM and the Attorney General's
				office.
2. Contact the Attorney
				General's office for any required legal assistance during the administrative
				process.
3. Provide to RM a
				completed copy of any response, prior to filing. RM shall review the
				information contained in the response and assist in resolution during
				administrative process.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 1 - COVERAGE AND CLAIMS PROCEDURE › Section R2-10-106 - State-owned Property Coverage and Limitations

Current through Register Vol. 30, No. 28, July 12, 2024
A. The Department
				provides property loss coverage for state-owned buildings on a replacement-cost
				basis for items actually replaced or repaired. Property loss coverage for
				state-owned personal property is replacement cost less depreciation. For
				agencies with a total appropriated and non-appropriated budget of less than $1
				million, property claims will be subject to a $100 per occurrence deductible. A
				property deductible of $2,500 per occurrence shall apply to all other agencies.
a. Subrogation collections shall reimburse
				the fund from which a deductible was paid up to the amount of the deductible
				and on a primary basis.
b. No
				deductible shall apply to property loss coverage afforded in accordance with
				A.R.S. §
										41-621(B).
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 1 - COVERAGE AND CLAIMS PROCEDURE › Section R2-10-107 - Liability Coverage and Limitations

Current through Register Vol. 30, No. 28, July 12, 2024
A. The following
				coverage and limitations apply in this Chapter:
1. The Department provides liability coverage
				within the limitations of A.R.S. §
										41-621 for a state officer or employee
				while driving a state-owned or other vehicle in the course and scope of
				employment.
a. Coverage shall be on a primary
				basis for a state-owned, leased, or rented vehicle and on an excess basis for
				any other vehicle.
b. The state
				shall not provide coverage for damage or loss of a personal vehicle.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 1 - COVERAGE AND CLAIMS PROCEDURE › Section R2-10-108 - Deductibles and Waivers

Current through Register Vol. 30, No. 28, July 12, 2024
A. Agency
				Claim Settlement or Judgment More Than $150,000.
1. The Department shall charge each agency a
				deductible of not more than $10,000 on each claim settlement or judgment
				approved for payment of more than $150,000.
2. RM shall waive the deductible if the
				agency provides a response to RM containing an agency action plan to be taken
				to eliminate or limit similar future risk to the state, and
a. The agency action plan is submitted to RM
				within 60 days of the agency's notification of claim approval or payment. The
				agency action plan shall include the following;
i. Findings outlining the cause or causes of
				the claim;
ii. Actions that will be
				implemented to prevent recurrence of similar losses or claims;
iii. Development of action items and time
				lines for completion; and
iv.
				Appointment of an agency contact to act as a liaison for all matters relating
				to the plan.
b. RM
				approves the agency action plan as reasonable and effective; and
c. The agency implements the plan within 30
				days of RM approval, and provides periodic status reports as outlined in the
				approved Agency Action Plan.
3. If the agency fails to comply with all the
				conditions outlined in subsection (A)(2), RM shall charge a deductible of
				$10,000 on the subject judgment or claim payment as well as each subsequent
				claim resulting from that cause or exposure until the agency fully complies
				with subsection (A)(2).
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 1 - COVERAGE AND CLAIMS PROCEDURE › Section R2-10-109 - Computation of Time

Current through Register Vol. 30, No. 28, July 12, 2024
In computing any period of time prescribed or allowed in this
				  Chapter, the day from which the designated period begins to run shall not be
				  included. The last day of the period shall be included unless it is a Saturday,
				  Sunday or legal state holiday. When the period of time is less than 7 days,
				  intermediate Saturdays, Sundays, and legal state holidays shall be excluded in
				  the computation.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 1 - COVERAGE AND CLAIMS PROCEDURE › Section R2-10-110 - Cyber Breach Coverage and Limitations

Current through Register Vol. 30, No. 28, July 12, 2024
A. To meet the
				requirement of A.R.S. §
									41-621(A), the Arizona Department of
				Administration shall provide insurance for all the following:
1. Investigation, response and crisis
				management for data breaches, security system breaches or security
				incidents.
2. Data
				restoration.
3. Business
				interruption and extra expense.
4.
				Network security liability.
5.
				Privacy liability.
6. Regulatory
				defense and associated fines and penalties if not prohibited by law.
7. Media content liability.
8. Payment Card Industry Data Security
				Standards defense and associated fines and penalties if not prohibited by
				law.
9. Investigation of a security
				incident.
10. Other exposures where
				insurance may be required to protect this state and its departments, agencies,
				boards and commissions to the extent it is determined necessary and in the best
				interest of the state.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 2 - LOSS PREVENTION › Section R2-10-201 - Submission of Building Plans

Current through Register Vol. 30, No. 28, July 12, 2024
If an agency anticipates the cost to construct, alter, or
				  repair a state-owned or leased building to exceed $100,000, the agency shall
				  submit building plans to RM prior to a pre-planning conference with an
				  architect to allow Rm to offer recommendations for loss prevention
				  measures.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 2 - LOSS PREVENTION › Section R2-10-202 - Purchase of Specialized Hazard Control Equipment

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency shall notify the RM Loss
				Prevention Manager prior to starting the procurement process for any
				specialized safety or security equipment or system exceeding $50,000 RM shall
				assist each agency to determine whether the equipment or system will adequately
				perform its specialized function and is in compliance with applicable
				codes.
B. RM shall submit any
				comments or recommendations regarding specialized safety or security equipment
				or system to the agency within 10 days from the date RM receives notification
				of a planned procurement.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 2 - LOSS PREVENTION › Section R2-10-203 - Hazard Reporting

Current through Register Vol. 30, No. 28, July 12, 2024
Any agency, officer, agent, or employee shall advise a
				  supervisor, loss prevention coordinator, or loss prevention committee
				  chairperson of any suspected or potential hazards that may require inspection,
				  investigation, or requires action to correct. A supervisor shall report an
				  identified hazard that cannot be corrected to the agency head. The agency head
				  shall notify RM of any hazard that cannot be corrected by the agency or that
				  requires further evaluation and assessment before corrective action can be
				  taken.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 2 - LOSS PREVENTION › Section R2-10-204 - RM Loss Prevention Consultative Services

Current through Register Vol. 30, No. 28, July 12, 2024
A. The Risk Manager shall schedule, evaluate,
				and assess each state agency's loss prevention programs and facilities to
				identify program deficiencies or hazardous conditions that might lead to loss.
				Following an evaluation or assessment, RM shall submit a written report to the
				agency head and loss prevention coordinator, with recommendations to eliminate
				or control physical hazards or correct unsafe practices and
				procedures.
B. An agency shall
				respond in writing to RM recommendations detailing the agency's corrective
				action plan within 60 days. The agency shall review the recommendations to
				determine cost feasibility and integration into agency plans. The agency shall
				notify RM of the corrective action it intends to take. An agency shall report
				in writing every 30 days until the agency completes corrective action or Risk
				Management determines the agency has taken all reasonable corrective
				action.
C. Subsection (B) does not
				apply to an RM recommendation in response to an agency request for a hazard
				assessment.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 2 - LOSS PREVENTION › Section R2-10-205 - Development and Implementation of Agency Loss Prevention Programs

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency head
				shall develop and implement an agency loss prevention program that integrates
				loss prevention and safety policy into all agency activities. The agency shall
				incorporate into the loss prevention program the requirements of this Section,
				applicable state and federal standards, state worker and property protection
				measures, and programs, practices, and procedures to protect the state from
				third-party liability claims.
B. An
				agency head, in coordination with RM, shall develop and implement policies,
				practices, and procedures to reduce the frequency and severity of a future
				incident if:
1. The agency has or may have a
				loss; and
2. Federal or state
				rules, or National Consensus Standards have not been developed, or do not apply
				to protect the state from such losses.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 2 - LOSS PREVENTION › Section R2-10-206 - Agency Loss Prevention Program Management

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency shall issue a policy letter to
				all agency employees that expresses the agency commitment to prevent or control
				losses. The letter shall solicit the support of agency personnel to the goals
				and objectives of loss prevention. The agency shall include the letter in the
				agency loss prevention program document, which shall be available for review by
				all agency personnel.
B. An agency
				head shall appoint a qualified management level or professional employee as
				loss prevention coordinator. The loss prevention coordinator shall conduct and
				coordinate the agency's loss prevention program. The loss prevention
				coordinator shall be an ex-officio member of the agency's loss prevention
				committee and report to the agency head on matters pertaining to administration
				of the loss prevention program and safety within the agency. The loss
				prevention coordinator interprets and applies policies and procedures, chairs
				and coordinates the agency safety committee, reviews agency loss claims, and
				makes recommendations to prevent future losses. The loss prevention coordinator
				shall provide technical information to employees and agency management
				concerning Arizona Department of Safety and Health (ADOSH) and Arizona
				Department of Environmental Quality (ADEQ) requirements as well as RM policies,
				procedures, and the rules in this Chapter.
C. Each agency head shall establish an agency
				loss prevention committee to develop, implement and monitor the agency's loss
				prevention program. The agency shall appoint to the committee management level
				personnel representing each major division within the agency. An agency with
				multi-level organizational structures shall ensure that committee membership is
				representative of the functional and geographical divisions of the agency.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 2 - LOSS PREVENTION › Section R2-10-207 - Agency Loss Prevention Program Elements

Current through Register Vol. 30, No. 28, July 12, 2024
Each agency loss prevention committee or individuals
				  designated by the agency head shall develop, implement, and monitor the
				  following loss prevention program elements of an occupational health and safety
				  program (as applicable to their agency):
1. New employee and continuo programs that include:
a. Safety and loss prevention education
				regarding property protection, liability exposure, and workplace
				safety;
b. Agency-specific safety
				training regarding emergency plans, actions, and first-aid; and
c. Job-specific safety training to employees
				performing tasks where:
i. Frequent or severe
				accidents have occurred; or
ii.
				There is a potential for frequent or severe accidents.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 3 - INSURANCE: PURCHASE AND CONTRACTS › Section R2-10-301 - Insurance: Purchase and Contracts

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency seeking
				to purchase property, liability, or workers' compensation insurance shall
				request RM's approval in writing at least 90 days before the desired effective
				date of coverage. RM shall not reimburse an agency for the purchase of
				property, liability, or workers' compensation insurance that has not been
				approved by RM.
B. An agency shall
				submit a written request for approval to RM before the agency does one or more
				of the following:
1. Names or agrees to name
				any person or entity as an additional insured under the state's self-insurance
				or any other insurance obtained by or with RM's approval;
2. Provides or agrees to provide a
				Certificate of Insurance;
3. Agrees
				to indemnify,s hold harmless, or limit the liability of any party to a
				contract, lease, or other written agreement; or
4. Waives or agrees to waive the state's or
				the agency's right to subrogate with regard to any party to a contract, lease,
				or other written agreement.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 4 - PROVIDER INDEMNITY PROGRAM (PIP) › Section R2-10-401 - Coverages and Limitations

Current through Register Vol. 30, No. 28, July 12, 2024
A. The Department of
				Administration shall purchase insurance or self-insure the parties and programs
				as set forth in A.R.S. §
									41-621(B)  for losses caused by an occurrence or
				wrongful act which is the result of either the actions of a state client or an
				individual provider within the course and scope of activities as a state client
				or individual provider.
B.
				Coverages which shall apply under this program are as follows:
1. Liability coverage for providers and
				clients for damages resulting from acts and omissions within the course and
				scope of activities as a provider or client is provided pursuant to A.R.S.
				§
										41-621(B). The amount that the Department will pay on behalf of an
				insured provider or client is limited as described in R2-10-401(C).
2. Coverage is provided on a
				replacement-cost-less-depreciation basis for the loss of or damage to real or
				personal property owned by a provider as a result of the actions of a client.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 5 - ENVIRONMENTAL LOSSES › Section R2-10-501 - Investigation, Feasibility Study, and Remediation of the Release of Hazardous Substances

Current through Register Vol. 30, No. 28, July 12, 2024
A. RM will
				provide funding for a site investigation, feasibility study, and remediation of
				any hazardous materials, operations, or wastes which have resulted in or may
				result in environmental damage and/or a health threat associated with property
				and/or facilities owned or operated by the state or at which such operations
				are conducted or materials/wastes are located.
B. RM will provide funding to determine the
				horizontal and vertical extent of the hazardous substance/waste discovered
				during the site investigation. This will include:
1. Sample collection and analysis of
				laboratory results from:
a. Soil boring
				samples
b. Trenching
				samples
c. Bedrock core
				samples
d. Groundwater monitoring
				well samples
e. Structural
				facilities
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 5 - ENVIRONMENTAL LOSSES › Section R2-10-503 - Site Maintenance

Current through Register Vol. 30, No. 28, July 12, 2024
RM shall, if the agency so requests, provide funding for site
				  maintenance of closed hazardous substance/waste sites where remediation has
				  been complete as required by the Arizona Department of Environmental Quality
				  (ADEQ) or the Environmental Protection Agency (EPA).
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 10 - DEPARTMENT OF ADMINISTRATION - RISK MANAGEMENT DIVISION › Article 6 - COMPUTATION OF INTEREST ON APPEALED JUDGEMENTS › Section R2-10-601 - Computation Procedures

Current through Register Vol. 30, No. 28, July 12, 2024
A.
				Interest payable on judgments against the state that are appealed shall be
				computed by averaging the investment yields on three-month and six-month
				Treasury Bills as reported in the Federal Reserve's H 15 statistical release of
				selected interest rates for the period of time the case is on appeal.
B. Averages are calculated for each
				individual month of the appeal period and then averaged for the total months of
				the appeal period, excluding those months in which the case was on appeal for
				less than 15 days.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 1 - GENERAL › Section R2-11-101 - Definitions

Current through Register Vol. 30, No. 28, July 12, 2024
The following definitions apply in this Chapter:
1. "Agency" has the meaning in A.R.S. §
									41-1001.
2. "Department" means the Department of
				  Administration.
3. "Director" means the Director of the Department of
				  Administration or the Director's designated agent.
4. "Person" has the meaning in A.R.S. §
									1-215 but includes an
				  agency, unless the agency is listed in A.R.S. §
									41-791(B)(3).
5. "State building" means a building under the jurisdiction
				  of the Director.
6. "State property" means all real property and buildings
				  under the jurisdiction of the Department, as prescribed by A.R.S. §
									41-791.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 1 - GENERAL › Section R2-11-104 - Animals

Current through Register Vol. 30, No. 28, July 12, 2024
A person shall not bring an animal, other than an animal
				  guide or service animal, onto state property without prior approval from the
				  Director.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 1 - GENERAL › Section R2-11-105 - Bicycles, Rollerblades, Rollerskates, and Skateboards

Current through Register Vol. 30, No. 28, July 12, 2024
A person shall not use or operate bicycles, rollerblades,
				  rollerskates, or skateboards on state property, unless that person is an
				  on-duty police officer on bicycle patrol or a state employee using a bicycle
				  for transportation to and from work.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 1 - GENERAL › Section R2-11-106 - Electrical or Plumbing Systems

Current through Register Vol. 30, No. 28, July 12, 2024
A person shall not install or modify an electrical or
				  plumbing system on state property, or any part of such a system, without prior
				  approval from the Director.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 1 - GENERAL › Section R2-11-107 - Heating or Cooling Equipment

Current through Register Vol. 30, No. 28, July 12, 2024
A person shall not tamper with or adjust heating or cooling
				  equipment or controls on state property without prior approval from the
				  Director.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 1 - GENERAL › Section R2-11-109 - Plants

Current through Register Vol. 30, No. 28, July 12, 2024
A person shall not pick, cut, or remove flowers, shrubs,
				  trees, or other plants or parts of plants from state property without prior
				  approval from the Director.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 1 - GENERAL › Section R2-11-112 - Smoking

Current through Register Vol. 30, No. 28, July 12, 2024
A person shall not smoke in a state building unless the
				  person is in a designated smoking area or exempt under A.R.S. § 36-601.02(B).
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 1 - GENERAL › Section R2-11-113 - Waste

Current through Register Vol. 30, No. 28, July 12, 2024
A. A person shall
				not leave garbage, litter, trash, human or animal waste, or any other kind of
				waste on state property unless the waste is deposited in a container the
				Department maintains for that kind of waste.
B. A person shall not deposit waste collected
				from a private residence or commercial business on state property.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 2 - TRAFFIC AND PARKING › Section R2-11-201 - Definitions

Current through Register Vol. 30, No. 28, July 12, 2024
The following definitions apply in this Article:
1. "Citation" means a document, issued by the Department's
				  Capitol Police under A.R.S. §
									41-796,
				  that contains a notice to appear.
2. "Decal" means a graphic designed label, placard, sticker,
				  or tag that, when properly displayed, authorizes preferential parking
				  privileges in state parking lots for the driver of a vehicle.
3. "Designate" means to identify with signs or
				  markings.
4. "Employee" means any person elected, appointed, or
				  employed by the state, either on a part-time or full-time basis, whether paid
				  by payroll or under contract or serving as a volunteer.
5. "Loading zone" means an area that is painted yellow,
				  designating a place for business pickups and deliveries.
6. "No-parking zone" means an area that is painted red,
				  designating a place where parking is not permitted.
7. "Parking" means stopping or placing a vehicle in an area,
				  regardless of whether the vehicle is attended or unattended.
8. "Parking space" means an area that the Department outlines
				  with painted white lines, designating a place for parking a vehicle.
9. "Reserved parking space" means any parking space
				  designated for a special purpose or a special class, such as physically
				  disabled persons, travel reduction program participants, or visitors.
10. "Safety zone" means an area or space that is both:
a. Officially set apart within a roadway for the exclusive
				  use of pedestrians; and
b. Protected, marked, or indicated by adequate signs as to be
				  plainly visible at all times.
11. "Vehicle" has the meaning in A.R.S. §
									28-101
				  and includes a "motor vehicle," a term also defined in A.R.S. §
									28-101.
12. "Visitor" means any person other than an
				  employee.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 2 - TRAFFIC AND PARKING › Section R2-11-202 - General Provisions

Current through Register Vol. 30, No. 28, July 12, 2024
A. The
				state is not responsible for the care and protection of any vehicle or its
				contents at any time the vehicle is operated or parked on state
				property.
B. The person to whom a
				parking permit is issued is responsible for all parking violations involving
				the person's vehicle.
C. If parking
				lot or area reservation hours are altered, the Department shall post notices at
				the parking lot or area, and the changes are effective immediately.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 2 - TRAFFIC AND PARKING › Section R2-11-203 - Parking Prohibitions

Current through Register Vol. 30, No. 28, July 12, 2024
A. A
				person shall not park a vehicle in a:
1.
				Bicycle rack or area;
2. Loading
				zone, unless the person is making a pickup or delivery and the person's vehicle
				has commercial license plates or is state owned. Loading zone parking is
				permitted during the time the person is actually engaged in loading or
				unloading;
3. Location that is not
				designated as a parking space;
4.
				No parking zone;
5. Reserved
				parking space without authorization, unless the person is a visitor using
				parking reserved for visitors; or
6. Safety zone.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 2 - TRAFFIC AND PARKING › Section R2-11-204 - Parking Decals

Current through Register Vol. 30, No. 28, July 12, 2024
A. Unless
				a person is a visitor using parking reserved for visitors, the person shall
				properly display a reserved parking space decal in the manner prescribed in
				this Section to be authorized to park in a reserved parking space.
B. To park in a parking space reserved for
				the physically disabled, a person shall obtain a removable windshield placard
				or special plates, bearing the international symbol of access, from the
				Department of Transportation, Motor Vehicle Division, and display the placard
				or plates as prescribed by rules of the Department of Transportation.
C. A person with a decal for any other kind
				of reserved parking space shall display the decal from the rearview mirror,
				attach the decal to the left side of the windshield, or display the decal on
				the left side of the dashboard. The person shall ensure that the decal is
				visible through the windshield so it can be read by someone standing outside
				the vehicle.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 2 - TRAFFIC AND PARKING › Section R2-11-205 - Operation of Vehicles on State Property

Current through Register Vol. 30, No. 28, July 12, 2024
A. On state property the Department shall
				enforce all state laws governing the operation of vehicles.
B. A person driving or parking a vehicle on
				state property shall obey posted traffic and parking signs.
C. The Department's Capitol Police shall
				enforce a maximum speed limit of 5 miles per hour in all state parking lots
				under the Department's jurisdiction.
D. Any person who has been in an accident
				involving a moving vehicle on state property shall immediately report the
				accident to the Department's Capitol Police.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 2 - TRAFFIC AND PARKING › Section R2-11-209 - Removal of Vehicles from State Property

Current through Register Vol. 30, No. 28, July 12, 2024
The Department shall remove any vehicle on state property
				  parked in a barricaded area, abandoned, or parked in a manner that constitutes
				  a hazard or impediment to vehicular or pedestrian traffic or to the movement
				  and operation of emergency equipment. The registered owner of the vehicle shall
				  pay for all costs of removal.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 11 - DEPARTMENT OF ADMINISTRATION - PUBLIC BUILDINGS MAINTENANCE › Article 3 - SOLICITATION AND SPECIAL EVENT › Section R2-11-301 - Definitions

Current through Register Vol. 30, No. 28, July 12, 2024
The following definitions apply in this Article:
1. "Department" means the Arizona Department
				of Administration.
2. "Director"
				means the Director of the Arizona Department of Administration or the
				Director's designee.
3. "Solicitation" means any activity for the
				promotion, sale, advocacy or transfer of product or products, service or
				services, membership or memberships, or cause or causes. In addition,
				distribution or posting of advertisements, circulars, flyers, handbills,
				leaflets, posters, or other printed information for these purposes is
				solicitation.
4. "Solicitation material" means advertising,
				circulars, flyers, handbills, leaflets, posters, or other printed
				information.
5. "Solicitor" means a person conducting a
				solicitation activity.
6. "Special
				Event" or "Event" means an assembly, gathering, ceremony, press conference,
				demonstration, display, festival, parade, or rally conducted by a person
				excluding a ceremony, gathering, or press conference that is conducted by a
				person authorized by the head of a state agency using the agency's own office
				space.
7. "Sponsor" means the
				person holding an event.
8. "Work site" means any
				location within a state building where public employees or officers conduct the
				daily business of an agency including building lobby areas, cafeterias, break
				rooms, and areas outside of any main entrance.