Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 8 - CHIEF PROCUREMENT OFFICER FOR THE CAPITAL DEVELOPMENT BOARD › Subpart C - PROCUREMENT AUTHORITY › Section 8.1005 - Procurement Authority

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Chief Procurement Officers appointed by the Executive Ethics Commission
				will exercise the procurement authority created by the Code for the benefit of
				the State of Illinois and the State agencies under the jurisdiction of each
				CPO.
b) The authority extends to
				all aspects of the procurement process, including, but not limited to,
				pre-solicitation activities, solicitation preparation, source selection,
				evaluation, award, contracts, contract amendments and records.
c) Any reference in the Code or this Part
				directing or authorizing a State agency to take procurement action is subject
				to the general procurement authority of the CPO and SPO as set forth in the
				Code and this Part.
d) The CPO
				exercises procurement authority directly or through one or more SPOs or
				temporary acting SPOs, designees, and CDB staff assigned to the procurement
				function. Those assigned to assist shall recognize the role and authority of
				the CPO. The CPO may reserve certain procurement activities to the CPO and
				reserves the right to review and modify or overturn any action of an SPO or any
				other designee.
e) An SPO will
				exercise procurement authority in accordance with direction and limitations
				established by the CPO. The SPO will act primarily to review, authorize and
				approve State agency procurement. The CPO and SPO will determine and identify,
				in writing, procurement activities that must be conducted by the CPO or SPO.
				Other procurement activities not so identified will be conducted by the CDB
				staff with CPO/SPO oversight.
f)
				CDB shall determine and provide an appropriate number of qualified staff and
				related resources to assist the SPO in meeting the procurement needs of the
				CDB. CDB staff, while acting to assist the SPO, remain CDB employees.
g) CDB is responsible for assisting User
				Agencies in determining need for a procurement and, upon direction or request,
				to provide a rationale to the CPO or SPO for the proposed transaction or
				activity before the procurement may commence. Additional justification may be
				required by the CPO or SPO at later stages of the procurement process. The CPO
				or SPO may require that the justification include a statement that the proposed
				activity or transaction meets legal requirements and State agency policies and
				is in the best interest of the State of Illinois and the State agency. If, at
				the culmination of any of the procurement processes covered by this Part, CDB
				determines to proceed with the execution of a contract, CDB shall have
				authority to fully execute and file the contract for payment if, and only if, a
				Procurement Officer has given prior, written approval of the contract. The
				Procurement Officer's approval may be indicated by signature on the contract
				itself or by signature on a separate form affixed to the contract.
h) CDB staff are responsible:
1) For ensuring that all procurement
				activities, including those submitted to the SPO or CPO-GS for review,
				authorization or approval are in accordance with the Code, this Part, other
				applicable laws and rules, the internal policies of the State, the internal
				policies of the State agency; and
2) For obtaining all State and State agency
				approvals applicable to the particular stage of the procurement
				process.