California Code of Regulations › Title 5 - Education › Division 4 - California Student Aid Commission › Chapter 1 - California Student Aid Commission › Article 15 - California Military Department GI Bill Award Program › Section 30731 - Application to Participate in the Program

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Application materials shall be submitted to
				  the California Military Department. Application materials shall include the CMD GI
				  Bill Initial Application form, Free Application for Federal Student Aid (FAFSA),
				  Statement of Understanding form as described in subsection (a)(21)(K), Service
				  Commitment Acknowledgement form as described in subsection (a)(21)(L), and Letter of
				  Recommendation form as described in subsection (a)(21)(M), all of which must be
				  specific to the academic year for which the applicant is applying. Application
				  materials shall be submitted by April 30. Application materials received by April 30
				  will be classified as "priority applications" by the California Military Department.
				  Applications received after April 30 will be classified as "first-come, first-serve"
				  applications and will be considered for any excess awards. Applicants being
				  considered for excess awards are not required to submit the Letter of Recommendation
				  form. The following information shall be provided on the CMD GI Bill Initial
				  Application form:
(1) Social Security
				  number;
(2) DOD ID;
(3) Last name, first name and middle
				  initial;
(4) Grade;
(5) Address;
(6) Years of Service in the California Military
				  Department (the California Army or Air National Guard; California State Guard (Cal
				  State Guard), formerly the State Military Reserve; or California Naval
				  Militia);
(7) Date of birth;
(8) Phone number;
(9) Type of degree seeking:
(A) Certificate/Diploma;
(B) Associate's;
(C) Bachelor's;
(D) Graduate Studies; or
(E) Doctorate's;
(10) E-mail Address;
(11) Identification of membership in the
				  California Military Department:
(A) California Army
				  National Guard;
(B) California Air
				  National Guard;
(C) California State
				  Guard (Cal State Guard), formerly State Military Reserve; or
(D) California Naval Militia;
(12) Applicant's desired
				  Certificate/Degree/Diploma (include subject area) and expected completion date of
				  Certificate/Degree/Diploma;
(13) The
				  type of any prior degree received (baccalaureate, graduate, or doctoral degree),
				  including Completion Date (Month/Year);
(14) Representation the applicant has been
				  accepted or registered at or enrolled in a qualifying institution, the projected
				  enrollment status of each term, the name of qualifying institution in which
				  applicant has been accepted or registered at or enrolled in, the institution's
				  eight-digit Federal school code, and housing plans;
(15) Certification if the applicant has completed
				  the FAFSA for the application year;
(16)
				  The Applicant's award preference if eligible for both a Cal Grant Award and a CMD GI
				  Bill award;
(17) The type and amount of
				  funding the applicant will receive or expects to receive for each term from the
				  Federal Montgomery GI Bill for the academic year and specifying receipt or expected
				  receipt of the following:
(A) Ch. 33 - Post-9/11
				  GI Bill funding, including:
1. Percentage of
				  funding received;
2. Zip code of the
				  institution;
3. Participation in the
				  Yellow Ribbon Program, the Fry Scholarship, or the STEM Scholarship; and
4. Program entirely through distance
				  learning.
(B) Ch. 30 -
				  Montgomery GI Bill - Active Duty (MGIB-AD) funding, including:
1. Enlistment of less than or more than three
				  years.
(C) Ch. 1606 -
				  Montgomery GI Bill - Selected Reserve (MGIB-SR) funding;
(D) Monthly funding received from the College Fund
				  or Buy-Up Program; and
(E) Any other GI
				  Bill benefit received or expected to be received, including program chapter and
				  name;
(18) The type and amount
				  of funding the applicant will receive or expects to receive for each term from other
				  Federal Education Benefits programs for veterans for the academic year and
				  specifying receipt or expected receipt of the following:
(A) Federal Tuition Assistance (FTA);
(B) Ch. 31 - Veteran Readiness & Employment
				  (VR&E) Program;
(C) Ch. 32 -
				  Veterans' Educational Assistance Program (VEAP) including:
1. The amount and number of months funding was
				  contributed.
(D) Ch. 35 -
				  Dependents' Educational Assistance (DEA);
(E) Reserve Officer Training Corps (ROTC)
				  Scholarship;
(F) National Call to
				  Service Program; and
(G) Any other form
				  of federal educational benefits for veterans, including program chapter and
				  name.
(19) Gender;
(20) Ethnicity;
(21) The applicant's representations that he or
				  she:
(A) Will submit the FAFSA for the academic
				  year he or she is applying for by the application deadline or, for applicants being
				  considered for any excess awards, that the FAFSA will be completed for the academic
				  year he or she is applying for prior to being considered for an award;
(B) Agrees to use the award to obtain a
				  certificate, degree, or diploma that he or she does not hold at the time he or she
				  applies for the award;
(C) Agrees to
				  maintain enrollment in at least three (3) academic units per semester, or the
				  equivalent;
(D) Agrees to maintain a
				  minimum of a 2.0 cumulative grade point average and enrollment at a qualifying
				  institution;
(E) Understands program
				  participants shall not receive disbursements from both a CMD GI Bill award and any
				  Cal Grant Award for the same academic year. A program participant who is also
				  eligible for a Cal Grant Award must elect between an award under this program and
				  any Cal Grant Award for the same academic year;
(F) Is currently an active member of the
				  California Military Department (California Army or Air National Guard, the
				  California State Guard (Cal State Guard), or the California Naval Militia), agrees
				  to continue to be an active member of the California Military Department throughout
				  the period that he or she participates in the program, and agrees to serve two years
				  in the California Military Department upon completion of the last academic period in
				  which educational assistance under the program is received;
(G) Has not previously participated in the program
				  and obtained a baccalaureate, graduate, or doctoral degree;
(H) Agrees to comply with all applicable laws and
				  regulations applicable to the program;
(I) Understands the funding appropriations are
				  contingent upon approved California budget acts;
(J) Agrees to complete a course of study leading
				  to a certificate, degree, or diploma within 10 years of initial acceptance into the
				  program;
(K) Will submit the Statement
				  of Understanding form for the academic year to the e-mail address listed on the form
				  by the application deadline. The Statement of Understanding form shall (1) include
				  acknowledgements made by the applicant regarding the program requirements in
				  Sections 30730,
				  30731(a)(21),
				  30734,
				  30737, and
				  30740, and agreement by the applicant to
				  comply with those requirements; (2) the applicant's name, last 4 digits of Social
				  Security Number, e-mail address, and phone number; (3) be signed and dated by the
				  applicant under penalty of perjury and indicate the applicant understands all
				  obligations, responsibilities, and standards included in the Statement of
				  Understanding form; and (4) be signed and dated by the Unit Commander, including
				  name, rank, and unit, and confirm the applicant is an active member in the
				  California National Guard, California State Guard, or California Naval Militia.
				  (Applicants being considered for any excess award funds will submit the Statement of
				  Understanding form for the academic year prior to consideration for the
				  award);
(L) Will submit the Service
				  Commitment Acknowledgement form to the e-mail address listed on the form by the
				  application deadline. The Service Commitment Acknowledgement form shall (1) include
				  a statement that the applicant understands he or she must complete a two-year
				  service commitment in the California National Guard, California State Guard, or
				  California Naval Militia following completion of the last academic period for which
				  educational assistance was provided and that failure to do so will result in
				  recoupment of the funds; (2) the applicant's e-mail address and phone number; and
				  (3) be signed and dated by the applicant. (Applicants being considered for any
				  excess award funds will submit the Service Commitment Acknowledgement form for the
				  academic year prior to consideration for the award); and
(M) Will submit the Letter of Recommendation form
				  to the e-mail address listed on the form by the application deadline. The Letter of
				  Recommendation form shall (1) include a statement that the professor, school
				  counselor, commander, or civilian employer recommends the applicant for acceptance
				  into the program; (2) the professor, school counselor, commander, or civilian
				  employer's e-mail address and phone number; and (3) be signed and dated by the
				  professor, school counselor, commander, or civilian employer. If the Letter of
				  Recommendation form is not submitted by the application deadline but the applicant
				  has met all of the other application filing requirements, the applicant will be
				  considered for an excess award.
(22) The applicant shall sign the application
				  under penalty of perjury, under the laws of the State of California that all
				  statements contained in the application and any accompanying documents are true and
				  correct, with full knowledge that all statements made in the application are subject
				  to investigation. Any false or dishonest answer to any question may be grounds for
				  denial to participate in the program and subject to prosecution under the Uniform
				  Code of Military Justice. The applicant authorizes the Commission and the California
				  Military Department to receive and release any student records, and any application
				  information between qualifying institutions and appropriate public and private
				  agencies. The applicant will provide documentation to verify all information
				  provided, if requested.