Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3035 - ILLINOIS STATE LIBRARY GRANT PROGRAMS › Subpart D - PUBLIC LIBRARY CONSTRUCTION GRANTS › Section 3035.410 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
For the purposes of this Subpart:
"Act" means the Illinois Library System Act [75 ILCS 10
				  ].
"Application round" means the period in which applications
				  for grants are available to prospective applicants and completed applications
				  are reviewed and grants awarded as indicated in Section
				  3035.400.
"Appropriation" means the amount of funds actually approved
				  by the General Assembly for a particular fiscal year and allocated to fund the
				  construction grant program under Section 8 of the Illinois Library System
				  Act.
"Audit" means a report of financial compliance of a
				  construction grant project by a certified public accountant.
"Conflict of Interest" means a situation that arises when a
				  person in a position of authority over an entity or organization, such as an
				  officer, director or manager, may benefit financially from a decision the
				  person could make in that capacity, including direct benefits such as to family
				  members or businesses with which the person is closely associated.
"Conflict of Interest Policy" means a policy that defines
				  conflict of interest, identifies the classes of individuals within an
				  organization covered by the policy, facilitates disclosure of information that
				  may help identify conflicts of interest, and specifies procedures to be
				  followed in managing conflicts of interest.
"Construction" includes, but is not limited to:
The construction of new public library and library systems
				  buildings.
The acquisition, expansion, remodeling and/or alteration of
				  existing buildings.
The purchase of initial equipment for new buildings or
				  existing buildings that are being expanded, remodeled or altered under this
				  grant.
The demolition of existing structures on the project site
				  and/or preparations and improvements of the site, including excavation.
Architect's fees and the cost of the site if acquired in the
				  last 2 years.
Any combination of these activities.
"Conversion" means converting a building currently not used
				  as a library into a public library facility.
"Equipment" includes machinery, utilities and built-in
				  equipment and any necessary enclosures or structures to house them, and all
				  other items necessary for the functioning of a particular facility as a library
				  or as a library system facility. By way of illustration, "equipment" includes
				  fixtures, furnishings and carpeting. Shelving is acceptable in new
				  construction, within new building additions or for accessibility projects.
				  "Equipment" does not include, for example, books, periodicals, films,
				  recordings, computers, computer equipment, projection equipment or wireless
				  Internet components.
"Facility plan" means a narrative report describing the
				  project, with the following components:
Examine the present and future public library facility needs
				  required by present and anticipated public library programming. Library
				  buildings are to be planned for 20 year population projection (for new
				  construction, conversions and additions to buildings).
A site analysis, space needs assessment and project design as
				  specified in Section
				  3035.450(b)(1)(H).
How the library facility will provide access for persons with
				  disabilities, as required in the Illinois Capital Development Board's Illinois
				  Accessibility Code (71 Ill. Adm. Code 400), and will display the symbol of
				  accessibility.
"Library" means a tax-supported public library that is a full
				  member of an Illinois Library System. "Library" also means a main library
				  facility and its branches.
"Library building consultant" refers to an individual, chosen
				  by the applicant library, with a Master's degree in library science from a
				  library school accredited by the American Library Association with prior
				  experience in at least one library construction project. An architect licensed
				  to practice in Illinois or a structural or other type of engineer, depending on
				  the scope of work, licensed to practice in Illinois, with prior experience in
				  at least one library construction project, may also be a library building
				  consultant. The architect or engineer may be retained for other services by the
				  applicant library.
"Library system" means an organization defined at Section 2
				  of the Illinois Library System Act [75 ILCS 10 ].
"Local matching funds" means general funds, securities,
				  general revenue bonds, tax levies, mortgages and locally generated monies that
				  are immediately available upon application or award. Local matching funds do
				  not include any pledges as defined in this Section; any funds from the State of
				  Illinois or the federal government; or a pending referendum to authorize funds
				  for the construction project.
"Mini-grants" means projects to enable public libraries with
				  limited funds, as defined in this Section, to remodel or refurbish the
				  library.
"Pledge" means a non-collateralized offer or guarantee in
				  writing of a specified dollar amount as part of the local matching funds for a
				  construction project that is not immediately available upon application or
				  award.
"Political unit" refers to the local governing
				  authority.
"Public libraries with limited funds" refers to public
				  libraries that would have received an income of less than $15 per capita in the
				  preceding fiscal year by using a formula in which the library's equalized
				  assessed valuation is multiplied by 13% and divided by the population of the
				  library's service area.
"Security system" means an electronic system designed to
				  protect the library property, facility and contents and individuals on the
				  premises.
"Shared use facility" means a building occupied by a public
				  library and a school or another entity that is open to the public and
				  complements the concept of public library service.
"State fiscal year" means the period from July 1 through June
				  30.
"State Librarian" means the Illinois Secretary of
				  State.
"Statewide Reciprocal Borrowing" means the right of a person
				  who holds a valid, in-good-standing library registration card from a full
				  member public library to borrow materials onsite from other participating full
				  member public libraries of any other Illinois library system under the same
				  conditions that the library provides those materials to its patrons, subject to
				  reasonable restrictions approved by the library's governing board in accordance
				  with requirements of the reciprocal borrowing policy of the library system of
				  which the public library is a member.
"Technology wiring" means the installation of wiring to allow
				  for the transmission of electronic data.
"Total project cost" means the combination of the local funds
				  and any State or federal grant funds to be expended on the
				  project.