Compilation of Rules and Regulations of the State of Georgia › Department 290 - RULES OF DEPARTMENT OF HUMAN SERVICES › Chapter 290-2 - FAMILY AND CHILDREN SERVICES › Subject 290-2-3 - RULES AND REGULATIONS FOR FAMILY CHILD CARE LEARNING HOMES › Rule 290-2-3-.08 - Children's Records

Current through Rules and Regulations filed
				through June 27, 2024
(1) The Home shall maintain current and
				updated individual records on each Child in care. The Home shall maintain the
				records outlined herein while the Child is in care and for a period of one (1)
				year after such Child is no longer in care at the Family Child Care Learning
				Home. Such records shall include: identifying information (Child's name, birth
				date, Parent's name, home and business addresses, telephone numbers); name,
				address and telephone number of persons, including Child's physician, to
				contact in emergencies; and name, address, telephone numbers, relationship to
				Child and to Parent(s) and other identifying information of person(s) to whom
				the Child may be released.
(2) Such
				records shall include evidence of age appropriate immunizations, or a signed
				affidavit certifying that the required immunizations conflict with the
				religious belief of the Parent or a physician statement that immunization is
				contraindicated. Evidence of immunizations or required documentation shall be
				on file for each Child upon admission to the Home or within 30 days
				thereafter.
(3) Such records shall
				include written authorization for the Child to receive emergency medical
				treatment when the Parent is not available.
(4) Such records shall include a record of
				any allergies and other known medical problems.
(5) Such records shall include documentation
				of any medications given as required by these rules.
(6) Such records shall include descriptions
				of accidents or serious illnesses occurring while the Child is in the Family
				Child Care Learning Home, including date, time and condition under which it
				occurred and the action taken.
(7)
				Such records shall include parental agreements for transportation, field trips,
				swimming and/or other activities away from the Home if the Child will be
				participating in these activities.
(8) Policies and Procedures. Each Family
				Child Care Learning Home shall establish policies and procedures, which shall
				be kept current, be consistent with applicable laws, including but not limited
				to the Americans with Disabilities Act, regulations and these rules, made
				available to the Parents, and used to govern the operations of the Family Child
				Care Learning Home.
(a) The policies and
				procedures shall include a written description of the services to be provided
				which specifies the following: ages of children served, months of operation,
				days of operation, hours of operation, dates the Family Child Care Learning
				Home will be closed, admission requirements, including parental
				responsibilities for supplying and maintaining accurate required record
				information and escorting Child to and from the Family Child Care Learning
				Home; standard fees, payment of fees, fees related to absences and vacations
				and other charges such as transportation, etc. and transportation provided, if
				any.
(b) The policies and
				procedures shall also include written procedures for the following:
1. Guidance and discipline
				techniques;
2. Handling emergency
				medical care, including where the Children will be taken for emergency medical
				care;
3. Administering medication
				and recording noticeable adverse reactions to medication;
4. Notifying Parent(s) in writing of their
				Child's: illness, injury, and exposure to a notifiable communicable disease or
				any cases or suspected cases of viruses or illnesses (COVID-19, etc.)
				identified during a public health emergency, within twenty-four (24) hours
				after the Home becomes aware of the illness or the next working day;
5. Noticeable adverse reaction to
				medication(s);
6. Exclusion of sick
				children;
7. Exclusion and
				readmission of children with communicable diseases, as defined on the most
				current version of the communicable disease chart, as found on the Department's
				website, or with cases or suspected cases of viruses or illnesses (COVID-19,
				etc.) identified during a public health emergency;
8. Protection of children in the event of:
				severe weather, fire, and physical plant problems, such as a power failure,
				that affect climate control, loss of water, or structural damages;
9. The transportation of Children to and from
				school or home, if provided, to include the procedure to be followed if no one
				is home to receive the transported Child;
10. Identification of others providing care.
				The Provider must inform the Parents of Children in care of the names of any
				caregiver and their responsibilities, and the names of the persons who would be
				called upon in an emergency;
11.
				Parents' ability to visit the Family Child Care Learning Home unannounced and
				at any time that their Child is in care;
12. Any information requested by the Parent
				concerning the operation of the Family Child Care Learning Home or the care of
				the Child, including but not limited to a description of any special procedures
				to be followed in caring for the Child, such as any special services which the
				Home agrees to provide to a Child with special needs. The Parent(s) will be
				provided daily communication (verbal/written) regarding the care of the Child,
				especially with infants, toddlers and nonverbal Children. Additionally, the
				Provider must bring special problems or significant developments to the
				Parent's attention as soon as they arise;
13. Notification of the existence of a
				firearm in the Family Child Care Learning Home;
14. Notification of any changes in the
				regular composition of the household. The Provider must notify the Parent(s) of
				anyone regularly on the premises, including but not limited to spouse,
				friend(s), relative(s), or significant other(s);
15. Notification of the existence of any pets
				or other animals residing in the Home or on the property of the Family Child
				Care Learning Home; and
16.
				Notification of infant sleep position practices. The Provider must notify
				Parent(s) of Sudden Infant Death Syndrome (SIDS) risk reduction practices,
				sleep positioning policies, and arrangements for placing all infants on their
				backs for sleep.