California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 5 - Requesting Information from the Department › Section 350.34 - Additional Security Requirements for on-Line Access

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
On-line access special permit holders shall be responsible
					 for security of the system and the information received as follows:
(a) When access to address information is
				  authorized, terminal or modems shall not be left unattended unless secured by a
				  locking device or placed in a locked room.
(b) Video terminals, printers, or other forms
				  of information duplication shall be placed so that address information may not
				  be viewed by the public.
(c) Access
				  to codes and operational manuals shall be restricted to persons authorized
				  access to department information, and who have signed an Employee Security
				  Statement, Form INF 1128 (3/97), provided by the department.
(d) Each person authorized on-line access by
				  a special permit holder shall sign an Employee Security Statement, Form INF
				  1128 (3/97) for his or her employer. The statement shall be retained by the
				  employer for a period of two (2) years. A new statement shall be signed
				  annually.
(e) The special permit
				  holder shall maintain at the business address listed on its application a
				  current list of the names of persons authorized access to department
				  information. The list shall be initialed and dated by each authorized
				  employee.
(f) The special permit
				  holder shall notify the department's Office of Information Services in
				  Sacramento, in writing, by the end of the next business day following the
				  termination of authority of any person to access department information. The
				  special permit holder shall maintain a list of the names of persons whose
				  authority to access information was terminated and the reason for the
				  termination. Names shall not be purged from the list for a period of at least
				  two (2) years from the date of termination. The list shall be available for
				  inspection by the department at the business address listed on the permit
				  holder's application, during normal business hours, on one business day's
				  notice from the department.
(g) If
				  the special permit holder suspects any misuse of the system or department
				  information by any person, the suspicion shall be reported to the department's
				  Office of Information Services by telephone immediately, and in writing within
				  three (3) days.
(h) The special
				  permit holder shall be responsible for administering the terms and conditions
				  of the permit agreement and department regulations in this article, and for the
				  orientation, training, and supervision of persons authorized on-line access
				  pursuant to the permit.
1. Change
					 without regulatory effect renumbering former section
					 320.34 to section
					 350.34 filed 7-19-93 pursuant to
					 title 1, section
					 100, California Code of
					 Regulations (Register 93, No. 30).
2. Amendment of subsections (c)
					 and (d) filed 6-13-2001; operative 7-13-2001 (Register 2001, No.
					 24).
Note: Authority cited: Sections
						1651 and
						1810, Vehicle
						Code; and Section
						1798.26, Civil
						Code. Reference: Sections
						1810,
						1810.7 and
						1811, Vehicle
						Code; and Section
						1798.26, Civil
						Code.