Illinois Administrative Code › Title 86 - REVENUE › Part 3000 - RIVERBOAT AND CASINO GAMBLING › Subpart J - OWNERSHIP AND ACCOUNTING RECORDS AND PROCEDURES › Section 3000.1010 - Accounting Records

Current through Register Vol. 48, No. 28, July 12, 2024
The holder of an Owner's license shall keep, in accordance
				  with the retention schedule, and provide to the Board upon request the
				  following records:
a) The accounting
				records shall be maintained using a double entry system of accounting with
				transactions recorded on the accrual basis and supported by detailed and
				subsidiary records.
b) The
				Administrator shall prescribe a uniform chart of accounts including account
				classifications in order to insure consistency, comparability, and appropriate
				disclosure of financial information. The prescribed chart of accounts shall be
				the minimum level of detail to be maintained for each accounting classification
				by the holder of an Owner's license.
c) The detailed subsidiary records shall
				include as a minimum the following:
1)
				Detailed general ledger accounts identifying all revenue sources, expenses,
				assets, liabilities and equity for the holder of an Owner's license;
2) Records of all investments, advances,
				loans and receivable balances, other than patron checks, due the
				establishment;
3) Record of all
				loans and other amounts payable by the holder of an Owner's license;
4) Record of all patron checks initially
				accepted by the holder of an Owner's license, deposited by the owner, returned
				to the owner as "uncollected" and ultimately written-off as uncollectible by
				the holder of an Owner's license;
5) Journal entries prepared by the holder of
				an Owner's license and the independent accountant selected by the
				Administrator;
6) Tax workpapers
				used in preparation of any state or federal tax return;
7) Records that identify Table Drop, Table
				Win and percentage of Table Win to Table Drop for each live table Game and
				those records accumulated for each type of live table Game, either by shift or
				other accounting period approved by the Administrator;
8) Records that identify the actual
				Tokens-in, Tokens-out, Vouchers issued, Vouchers redeemed, Electronic Gaming
				Device Drop, Electronic Gaming Device Win, Electronic Gaming Device Win to
				Electronic Gaming Device Drop and Theoretical Payout Percentage for each
				Electronic Gaming Device on a per day basis or other accounting period approved
				by the Administrator;
9) Records
				supporting the accumulation of the costs for complimentary services and items.
				A complimentary service or item provided to patrons in the normal course of an
				owner's business shall be recorded at an amount based upon the full retail
				price normally charged for such service or item;
10) Records that identify the purchase,
				receipt, and destruction of Gaming Chips and Tokens from all sources;
11) Records required to fully comply with all
				the federal financial record-keeping requirements as enumerated in 31 CFR
				103;
12) Records required by the
				holder of an Owner's license's Internal Control System;
13) Workpapers supporting the daily
				reconciliation of cash accountability;
14) Records concerning the acquisition or
				construction of a proposed or existing Riverboat or Support Facility;
				and
15) Any other records that the
				Administrator requires be maintained.