Connecticut Administrative Code › Title 19a - Public Health and Well-being › 87b - Family Day Care Homes › Section 19a-87b-10 - Responsibilities of the provider and substitute

Current through July 10, 2024
(a)
License Capacity and Maintaining Compliance with the Regulations
The provider shall maintain the family child care home within
				the license capacity, and in compliance with the regulations for family child
				care homes.
(b)
Maintaining Records on Children
The provider shall maintain the following records for each
				child enrolled in the family child care home, or who has been enrolled in the
				family child care home, and shall keep them current and available in the family
				child care home. Forms may be obtained from the Office.
(1) Enrollment Form
The provider shall have on file a current enrollment form,
				including the schedule of days and hours of care, the parent's name, address,
				telephone numbers, place and telephone number of employment and emergency
				contact numbers and the child's date of birth and date of enrollment at the
				family child care home. This form shall be kept for one year after a child
				ceases to be enrolled in the family child care home.
(2) General health record
(A) The provider shall have a complete and
			 current general health record on file when the child begins attending the
			 family child care home, signed and dated by a physician, physician assistant or
			 advanced practice registered nurse, based on an examination within the past
			 year for infants, toddlers and preschoolers or within the period allowed by
			 schools for older children. A complete and current general health record shall
			 include, but not be limited to, the following information pertaining to the
			 child:
(i) A statement about the child's
			 general health and the presence of any known medical or emotional illness or
			 disorder that would currently pose a risk to other children in care or which
			 would currently affect the child's functional ability to participate safely in
			 a child care setting;
(ii)
			 Allergies;
(iii)
			 Disabilities;
(iv) Ongoing
			 medication: and
(v) An immunization
			 record that includes the month, day, and year of each immunization required for
			 admission as specified in subdivision (1) of subsection (
I
) of
			 this section, and such documentation as is required to confirm age appropriate
			 immunization, immunization in progress or exemption to immunization as defined
			 in subdivision (3) of subsection (
I
) of this section. The
			 immunization record and said documentation of immunizations shall be submitted
			 to the Office upon request.
(B) Medical records for infants, toddlers and
			 preschoolers shall be updated at least annually, and for school age children
			 according to the schedule required by the public school system. An expired
			 health assessment form, as described in section 10-206 of the Connecticut
			 General Statutes, for a school age child may be used to satisfy the physical
			 examination and immunization requirements of this subdivision for a period not
			 to exceed thirty days from the date such form expired.
(C) These records shall be returned to the
			 parent when the child is withdrawn from the family child care home.
(D) A child that has been determined by the
			 provider to meet the definition of homeless children and youths, in
			 42
			 USC 11434a, as amended from time to time, may
			 be allowed to attend the family child care home for up to ninety days without
			 meeting the physical examination requirements of section 19a-79-5 a(a)(2)(B) of
			 the Regulations of Connecticut State Agencies. A child that is a foster child
			 may be allowed to attend the family child care home for up to forty-five days
			 without meeting the requirements of section 19a-79-5 a(a)(2)(B) of the
			 Regulations of Connecticut State Agencies. A record of such determinations
			 under this subparagraph shall be maintained on file at the family child care
			 home for a period of two years after such child is no longer receiving family
			 child care services at the family child care home.
(3) Written Permission from the Parent
The provider shall have on file and shall keep updated the
				parent's written permission and instructions specifying, but not limited to,
				the following:
(A) Name, address and
			 telephone numbers of persons permitted to remove the child from the family
			 child care home on behalf of the parent.
(B) Name, address and telephone numbers of
			 emergency medical care provider for the child, including information about the
			 child's dentist, physician or other primary health care provider, and adults to
			 be contacted if the parent cannot be reached.
(C) Any activity away from the family child
			 care home, including days and times.
(D) Transportation of the child from the
			 family child care home by the provider or staff.
(E) The conditions under which the parent
			 will allow swimming when recreational swimming is part of the family child care
			 program.
(F) Arrangements for
			 transitioning children to and from school including, but not limited to,
			 transportation, exact bus pick up and drop off locations, and supervision to be
			 provided during transitioning.
(4) Incident Log
The provider shall have on file an incident log for each
				enrolled child to record accidents, incidents leading to a report made to the
				Department of Children and Families pursuant to sections 17a-101 to 17a-101e,
				inclusive, of the Connecticut General Statutes, injuries, illnesses or unusual
				behaviors that occur and observations of the child made by the provider during
				business hours. The incident log shall include a description of the accident,
				incident, injury, illness or unusual behavior, the date, time of occurrence and
				location and any action taken by the provider including, but not limited to,
				whether the child was transported to a hospital emergency room, doctor's office
				or other medical facility. The incident log shall be available upon request to
				the Office, and shared with the parent(s) no later than the next business
				day.
(5) Confidentiality
The provider and staff shall not release any information
				pertaining to the child or family except in emergencies, or upon request of the
				Office, police, or Department of Children and Families, unless the parent of
				the child gives the provider and staff written permission to release this
				information.