Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 577 - PSYCHIATRY INCENTIVE PROGRAM CODE › Subpart A - GENERAL PROVISIONS › Section 577.10 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Academic year" means the period of time each year during
				  which a school of medicine or school of osteopathy is open and classes are in
				  session.
"Act" means the Psychiatry Practice Incentive Act [405 ILCS
				  100 ].
"Administrative costs" means funds that are used to control
				  and direct an organization but are not directly identifiable with financing or
				  operations. These costs relate to the entire organization as opposed to
				  specific departments or units.
"Administrative law judge" shall have the meaning ascribed in
				  the Department's Practice and Procedure in Administrative Hearings.
"Applicant" means a person who submits an application to the
				  Department to receive either a psychiatric medical student scholarship or a
				  physician loan repayment assistance grant, or a school of medicine or school of
				  osteopathy in Illinois with a psychiatric practice residency program that
				  applies for a psychiatric practice residency grant.
"Authorized representative" means a person who has authority
				  to act on behalf of the legal entity or person that is an applicant or grantee.
				  Authorized representatives are: for a corporation, any of its officers or
				  members of its board of directors; for a limited liability company, any of its
				  managers or members; for a partnership, any of its general partners; and for a
				  sole proprietor, the individual who is the sole proprietor.
"Benefits" means compensation that is in addition to direct
				  wages or salary, including paid time off, pension, social security and
				  insurance.
"Business day" means Monday through Friday. It does not
				  include a federal or State government declared holiday, Saturday or
				  Sunday.
"Calendar day" means all days in a month or prescribed time
				  frame. It includes weekends and federal or State government declared
				  holidays.
"Certified mail" means mail for which proof of delivery is
				  obtained.
"Department" means the Illinois Department of Public Health.
				  (Section 10 of the Act)
"Designated shortage area" means an area designated by the
				  Director as a psychiatric or mental health physician shortage area, as defined
				  by the United States Department of Health and Human Services or as further
				  defined by the Department to enable it to effectively fulfill the purpose
				  stated in Section 5 of the Act. Such areas may include the following:
an urban or rural area that is a rational area for the
				  delivery of health services;
a population group; or
a public or nonprofit private medical facility. (Section 10
				  of the Act)
"Director" means the Director of the Illinois Department of
				  Public Health. (Section 10 of the Act)
"Eligible medical student" means a person who meets all of
				  the following qualifications:
He or she is an Illinois resident at the time of the
				  application for assistance under the program established by the Act.
He or she is studying medicine in a medical school located in
				  Illinois.
He or she exhibits financial need, as determined by the
				  Department (see Section
				  577.210(a)(3).
He or she agrees to practice full-time in a designated
				  shortage area as a psychiatrist for one year for each year he or she receives
				  assistance under the Act.
He or she agrees to accept medical payments, as defined in
				  the Act, and to serve targeted populations. (Section 10 of the Act)
"Equipment" means the cost of movable equipment, including
				  movable medical equipment, and the cost of making the equipment operational
				  (e.g., installation costs).
"Federally Qualified Health Center" or "FQHC" means a health
				  center funded under section 330 of the Public Health Service Act.
"Federally Qualified Health Center Look-Alike" or "FQHC
				  Look-Alike" means an organization that meets the requirements for receiving a
				  grant under section 330 of the federal Public Health Service Act but does not
				  receive federal funding under that authority.
"Full-time practice" means a minimum of 40 hours per week in
				  an office-based setting. The practice shall include hospital coverage
				  appropriate to the needs of patients and to ensure continuity of care. At least
				  32 of the minimum 40 hours per week shall be devoted to providing clinical
				  services in the ambulatory setting at the approved practice site, during
				  normally scheduled office hours.
"Fiscal year" means the financial operating year of Illinois
				  State government. It begins on July 1 and ends on June 30 of the next calendar
				  year.
"Funding period" means the time frame during which grant
				  funds are to be expended by the grantee (usually corresponding with the
				  Department's fiscal year).
"Good academic standing" means that a student is
				  matriculating with the rest of his or her class as determined by the student's
				  medical school.
"Grant" means funds awarded under the Act.
"Grantor agency" means any agency of State government which
				  dispenses grant funds. (Section 2(a) of the Illinois Grant Funds Recovery
				  Act)
"Grant agreement" means the agreement entered into between
				  the Department and the grantee setting forth the terms and conditions of a
				  grant award.
"Grantee" means a person or entity which may use grant funds.
				  (Section 2(c) of the Illinois Grant Funds Recovery Act)
"Grant funds" means public funds dispensed by the Department
				  to any person or entity for obligation, expenditure or use for a specific
				  purpose. (Section 2(b) of the Illinois Grant Funds Recovery Act)
"Health Professional Shortage Area" or "HPSA" means a
				  designation provided by the U.S. Department of Health and Human Services,
				  Health Resources and Services Administration. The HPSA designation indicates
				  the shortage of primary medical care, dental or mental health providers. The
				  designation may be geographic (a county or service area), demographic (low
				  income population) or institutional (comprehensive health center, FQHC or other
				  public facility). HPSA designations can be found at http://hpsafind.hrsa.gov/
				  [File Link Not Available].
"Health Professional Shortage Area Score" or "HPSA Score"
				  refers to the HPSA shortage severity score calculated by the United States
				  Department of Health and Human Services, Bureau of Health Professionals when an
				  HPSA is federally designated.
"Illinois resident" means a person who has been a resident of
				  Illinois for at least one year prior to applying for a psychiatric medical
				  student scholarship or loan repayment assistance and is a citizen or lawful
				  permanent resident of the United States.
"Lawful permanent resident" means a person who is not a
				  citizen of the United States but who resides in the United States under legally
				  recognized requirements and has lawfully recorded permanent residence as an
				  immigrant.
"Legal holiday" means a holiday set by statute, during which
				  government and business working hours are suspended.
"Matriculation fees" means educational expenses charged to
				  all students by the various schools of medicine or osteopathy. These fees are
				  charged to offset expenses incurred by the schools for admission and enrollment
				  processing, library use, mandatory health insurance, and student
				  activities.
"Medical facility" means a facility for the delivery of
				  health services. Medical facility includes a hospital, State mental health
				  institution, public health center, outpatient medical facility, rehabilitation
				  facility, long-term care facility, federally-qualified health center, migrant
				  health center, community health center, community mental health center, or
				  State correctional institution. (Section 10 of the Act)
"Medical payments" means compensation provided to physicians
				  for services rendered under Article V of the Illinois Public Aid Code. (Section
				  10 of the Act)
"Medically underserved area" or "MUA" means an urban or rural
				  area designated by the Secretary of the United States Department of Health and
				  Human Services as an area with a shortage of personal health services or as
				  otherwise designated by the Department of Public Health. (Section 10 of the
				  Act)
"Medically underserved population" or "MUP" means the
				  population of an urban or rural area designated by the Secretary of the United
				  States Department of Health and Human Services as an area with a shortage of
				  personal health services, a population group designated by the Secretary of the
				  United States Department of Health and Human Services as having a shortage of
				  personal health services, or as otherwise designated by the Department of
				  Public Health. (Section 10 of the Act)
"Metropolitan Statistical Area" or "MSA" means one or more
				  adjacent counties that have at least one urban core area of at least 50,000 in
				  population, plus adjacent territory that has a high degree of social and
				  economic integration with the core as measured by commuting ties.
"Obligation" or "Obligated" means a requirement for a grantee
				  to make future payments from grant funds that result from financial
				  transactions that have occurred.
"Official State newspaper" means the newspaper identified by
				  the Illinois Office of Communication and Information to publish legal notices
				  and other publications for all State agencies, elected officials, and boards
				  and commissions. Information on the Official State Newspaper can be obtained
				  from the following internet site:
www.illinois.gov/ioci/statenewspaper.cf
"Personal services" means costs associated with wages and
				  salaries for individuals employed by the grantee.
"Project completion" means that the project has been brought
				  to a conclusion based on the project objectives and within the time frame
				  requirements in the grant agreement.
"Proof of publication" means documentation provided by a
				  newspaper verifying that a notice was published.
"Psychiatric physician" means a person licensed to practice
				  medicine in all of its branches under the Medical Practice Act of 1987 with
				  board eligibility or certification in the specialty of psychiatry, as defined
				  by recognized standards of professional medical practice. (Section 10 of the
				  Act)
"Psychiatric practice residency program" means a program
				  accredited by the Residency Review Committee for Psychiatry of the
				  Accreditation Council for Graduate Medical Education or by the American
				  Osteopathic Association. (Section 10 of the Act)
"Rational service area" means a geographic area for the
				  delivery of psychiatric care services. In determining a rational service area,
				  one of the following conditions must be met: a county or a group of contiguous
				  counties whose population centers are within 30 minutes travel time of each
				  other; a portion of a county whose population has limited access to a
				  contiguous area's resources, as measured by travel time greater than 30
				  minutes; or established communities within a metropolitan statistical area that
				  have limited interaction with contiguous areas and have a maximum population of
				  20,000.
"Real property" means lands, structures, and buildings and
				  anything that can be affixed to them. It does not include items that can be
				  moved, including equipment.
"Rural" means any geographic area not located in a U.S.
				  Census Bureau Metropolitan Statistical Area; or a county located within a
				  Metropolitan Statistical Area but having a population of 60,000 or less; or a
				  community located within a Metropolitan Statistical Area but having a
				  population of 2,500 or less.
"Service term" means the length of time that a psychiatric
				  physician serves in a Designated Shortage Area as a result of receiving a
				  psychiatric medical student scholarship or educational loan repayment
				  grant.
"Supplies" means general purpose consumable items that have a
				  shorter life span than equipment and that are stocked for recurring use.
"Targeted populations" means one or more of the following: a
				  medically underserved population, persons in a medically underserved area, an
				  uninsured population of this State, and persons enrolled in a medical program
				  administered by the Illinois Department of Healthcare and Family Services.
				  (Section 10 of the Act)
"Travel" means the cost incurred by a grantee's employees to
				  travel to fulfill specific job requirements. These costs could include, but are
				  not be limited to, air travel, local transportation, per diem, mileage
				  allowance and lodging.
"Uninsured population" means persons who do not own private
				  health insurance, are not part of a group insurance plan, and are not eligible
				  for any State or federal government-sponsored health care program. (Section 10
				  of the Act)
"Urban" means any geographic area that does not meet the
				  rural geographic area definition in this Section.