Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1750 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 1750.340 - Committees

Current through Register Vol. 48, No. 28, July 12, 2024
a) Committee
				Structure - The Authority shall have both ad hoc and standing
				committees.
b) Membership - The
				Chair shall appoint all committee chairs and vice chairs. Except for the
				Appeals Committee, standing committees shall consist of at least seven members
				of the Authority appointed by the Chair. Ad Hoc Committees shall include at
				least one Authority member, who shall be appointed by the Chair. The Chair may
				appoint non-Authority members to an Ad Hoc Committee. The members of all
				committees shall serve at the pleasure of the Chair. The Chair and Vice Chair,
				ex officio, shall be voting members of all committees.
c) Meetings - Either the Chair or a committee
				chair may schedule a committee meeting.
d) Quorum - No business may be conducted by a
				committee unless a majority of the number of committee members, including
				either the committee chair or vice chair, are present. Members may be present
				via electronic means, including but not limited to, conference calls and video
				conferencing. After a quorum is announced, no committee vote may be taken
				unless at least three (3) committee members are present at the time of the
				vote.
e) Public Hearings - The
				Chair or a committee chair may convene public hearings, upon at least ten (10)
				business days notice, in order to establish a record of public comment on
				proposed rules, regulations or legislation. The presence of a majority of the
				number of committee members shall not be required in order to conduct public
				hearings.
f) Participation - With
				the consent of a committee chair, representatives of any Authority member,
				specifically designated to the Chair of the Authority, may participate in any
				committee meeting for discussion purposes. Members of the Authority who are not
				committee members shall have the right to participate in committee meetings and
				shall have the right to vote. The Chair of the Authority may designate any
				Authority member to become an ad hoc voting member of a committee when
				necessary to ensure a quorum.
g)
				Designees - The ex officio members of the Authority may appoint a deputy
				director, assistant director, or similar senior level staff person as the
				Authority member's designee to serve as a voting member on any standing
				committee; however, the Chair or Acting Chair of a committee shall be an
				Authority member. Such designation shall be in writing to the Chair of the
				Authority who will inform the appropriate committee chairs. For purposes of
				these rules, the ex officio members of the Authority are: the Attorney General,
				the director of the Illinois Department of Corrections, the director of the
				Illinois Department of State Police, the director of the Office of the State's
				Attorneys Appellate Prosecutor, the executive director of the Illinois Law
				Enforcement Training Standards Board, the director of the Office of the State
				Appellate Defender, the Sheriff of Cook County, the clerk of the circuit court
				of Cook County, the State's Attorney of Cook County, and the superintendent of
				the Chicago Police Department..
h)
				Notice - A committee meeting shall be scheduled upon at least 48 hours notice -
				by telephone, mail or equivalent - to the committee members. However, notice
				for any committee meeting involving public hearings or regulatory or rulemaking
				proceedings must be mailed at least ten (10) business days prior to the meeting
				date.
i) Oversight of Committees -
				In order to provide for oversight by the Authority of actions taken by any
				committee, whether ad hoc or standing, Authority members shall be notified - by
				phone, mail or equivalent - of all motions passed by a particular committee,
				within five (5) business days of any committee meeting, or prior to the next
				meeting of that committee, or before the next meeting of the Authority,
				whichever is sooner. Within ten (10) business days of receipt of such
				information, a special meeting of the Authority may be convened upon the
				request of five (5) Authority members, for the purpose of fully discussing any
				action taken by a committee and to supersede the authorization granted to the
				committee to act on the Authority's behalf in any particular matter.
j) Minutes and Reports - Minutes of all
				committee meetings shall be kept. Copies of minutes shall be furnished to all
				members of the Authority within 42 days following each committee meeting.
				Minutes and reports shall be the responsibility of the committee secretary. A
				committee chair may designate anyone to serve as committee secretary.
k) Rules - Committees shall be governed by
				these Organizational Rules.
l) Ad
				Hoc Committees - The Chair may create Ad Hoc Committees. Ad Hoc Committees
				shall exercise those powers as are delegated to them by the Chair, these
				Organizational Rules, and as are appropriate to their mission and responsible.
				Ad Hoc Committee reports and recommendations shall be submitted to the Chair
				and shall be advisory only.
m)
				Standing Committees - The Authority shall establish the following standing
				committees with the powers and duties stated.
1) Budget Committee - The Budget Committee
				shall:
A) review the budget of the Authority
				and oversee the Criminal Justice Information Systems Fund;
B) receive fiscal reports about the funds
				made available to further the purposes of the Illinois Criminal Justice
				Information Act;
C) oversee the
				grant award procedures of the Authority; and
D) present testimony and advocate the
				Authority's budget request before the Governor and General Assembly.