reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.730 - Notice of Availability to State Agencies

Current through Register Vol. 48, No. 28, July 12, 2024
CMS will notify State agencies of available surplus real
				  property by October 31 of each year for real property declared surplus in the
				  prior fiscal year.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.740 - State Agency Requests for Surplus Real Property

Current through Register Vol. 48, No. 28, July 12, 2024
Any State agency may submit a written request to the Director
				  of the Department of Central Management Services, within 60 days of the date of
				  ... notification, to have control of surplus real property transferred to that
				  agency. The initial request must include reasons for the transfer, intended use
				  of the property and financial ability to maintain the property and other
				  pertinent information.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.750 - Transfer Decisions

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of the Department of Central Management Services
				  will consider each request to transfer surplus real property. Transfers shall
				  only be made when the proposed land and anticipated use are consistent with the
				  mission of the transferee. If two or more agencies request the same property
				  the Director of DCMS will consider the requests and determine which proposed
				  use best serves the State's interests. The Director may also determine that
				  sale to the public would be more advantageous. In making such decisions the
				  Director may consult with other governmental officials or the public. Sale to
				  the public would, for example, be more advantageous if the value of the
				  property were greater than the cost of putting the State program
				  elsewhere.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.760 - Transfer Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The agency holding surplus property (transferor agency) will, at the time of
				transfer execute a quitclaim deed conveying the property to the State of
				Illinois. This deed will be recorded by DCMS and a copy maintained in DCMS and
				State Archives files. At the same time the transferor agency will execute a
				Memorandum of Transfer using the form provided by DCMS. This form will be
				maintained by the transferor and transferee agency, DCMS and the State
				Archives.
b) The transferor agency
				will remove all items of equipment or commodities not accepted by the
				transferee agency. The property is to be turned over "as is" but cleaned with
				all trash removed.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.770 - Transfer to Department of Central Management Services

Current through Register Vol. 48, No. 28, July 12, 2024
Surplus real property will normally be maintained by the
				  transferor agency until disposal. No surplus real property shall be transferred
				  to DCMS control except with the prior written approval of DCMS. Unless
				  specifically waived, acceptance will be conditioned upon the following:
a) ability of DCMS to obtain an appropriation
				sufficient to prevent deterioration,
b) receipt of full legal description, title
				documents and building records,
c)
				proper and orderly shut-down of transferor agency operations, including payment
				of all outstanding bills, removal of unwanted items of equipment and
				commodities, removal of all trash and leaving premises clean.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.780 - Subsequent Disposal

Current through Register Vol. 48, No. 28, July 12, 2024
A transferee agency may not later dispose of property
				  transferred pursuant to the State Property Control Act except with the approval
				  of the Director of the Department of Central Management
				  Services.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.790 - Sale of Surplus

Current through Register Vol. 48, No. 28, July 12, 2024
Surplus real property which is not transferred to another State agency shall be sold. No surplus property shall be sold for less than fair market value. For property valued by the Director of DCMS at more than $5,000, fair market value will be established by averaging two appraisals and adding to that the cost of the appraisals. If the property is not sold at that price, new appraisals may be requested.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.800 - Notice of Sale to Local Governments

Current through Register Vol. 48, No. 28, July 12, 2024
DCMS will send notice of the availability for sale of surplus
				  property to the governmental bodies in the county in which the property is
				  located including county board and all incorporated cities, towns and villages.
				  Notice may also be sent to any other governing body listed in files maintained
				  by the State Board of Elections. A notice will also be placed in a newspaper
				  having general circulation in that county.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.810 - Local Government Offer to Purchase

Current through Register Vol. 48, No. 28, July 12, 2024
a) Any local governing body may submit a
				binding offer to purchase the property for not less than the established fair
				market value. Such offer must be received within 60 days of the date of notice
				given to the governing body. Offers received late may be accepted unless public
				sale would be more advantageous.
b)
				If two or more acceptable offers are received sale will be made to the highest
				bidder. However, if the city, town or village in which the property is located
				bid on the property they will be given 10 days from bid opening to match the
				higher bid. If the higher bid is matched the sale will be made to the city,
				town or village.
c) In the event of
				tie bids the first bid received will be accepted except as provided in B
				above.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.820 - Public Sale

Current through Register Vol. 48, No. 28, July 12, 2024
If no acceptable offer is received from a local governmental
				  unit, DCMS will offer the property for sale to the public. Any local
				  governmental unit may participate in the public sale.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.830 - Public Sale Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				DCMS will place "For Sale" signs on the property and will advertise the
				property in the Official State Newspaper and a county paper of general
				circulation. The advertisement shall run at least 3 separate times in each
				paper and shall appear not less than 15 or more than 30 days prior to the sale.
				The advertisement will briefly describe the property, give the minimum
				allowable bid and tell where additional information may be obtained.
b) The property will first be offered at
				public auction. This auction will be with reserve. Written bids, if any are
				submitted, will be opened and read at the beginning of the auction. Voice
				offers must exceed any written bid.
c) If the property cannot be sold at the fair
				market value, DCMS may have new appraisals made to determine a new fair market
				value and again offer the property for sale at public auction.
d) All offers from the public to bid must be
				accompanied by cash, certified or cashiers check or money order, in amount to
				equal to 10% of the fair market value. This amount will be applied to reduce
				the purchase price. If the sale is not completed, the amount will be forfeited
				to the State as liquidated damages.
e) Full payment is required on the date and
				terms specified in the request for bids or as proposed in the bid of the
				highest responsible bidder. In accepting bids, the Department shall give
				preference to bidders proposing a cash purchase. In the absence of an offer to
				purchase the property for cash by a responsible bidder, the Department may
				accept other bid proposals. The acceptance of other bid proposals shall be
				conditioned on:
1) the purchase price
				offered;
2) the terms of the
				offer;
3) the financial
				responsibility of the bidder; and
4) the type and nature of the property
				involved. If payment is delayed beyond the due date established by the request
				for bids, the balance shall bear interest at a rate acceptable to the Director.
				Such a rate shall be set to insure maximum practical return to the State, but
				shall in no case be lower than the most recent State bond sale rate.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart G - SURPLUS REAL PROPERTY › Section 5000.840 - Non-State Interim Use

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Director of DCMS may lease or permit the use of surplus real property to
				the public. Such lease or permit shall be for the period between the
				declaration of surplus and transfer or disposal. The lease or permit shall be
				for monetary consideration equal to the fair market value, unless clear
				advantage to the State is shown for some other arrangement.
b) If attempts at sale fail, the Director may
				lease or permit the use of the property for a period of time not to exceed one
				year. Any such use shall be appropriate to the property and shall not diminish
				the value of the property. The lease or permit shall be for monetary
				consideration equal to fair market value.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart H - USE OF OFFICE BUILDING › Section 5000.900 - Applicability

Current through Register Vol. 48, No. 28, July 12, 2024
This Subpart is applicable to the use of the Peoria Regional
				  Office Building, Springfield Regional Office Building, Champaign Regional
				  Office Building, Marion Regional Office Building, Kenneth Hall Regional Office
				  Building, East St. Louis, Rockford Regional Office Building, Michael A.
				  Bilandic Building, Office and Laboratory Building, Central Computer Facility,
				  Elgin Office Building, James R. Thompson Center (commonly referred to as the
				  JRTC), Chicago Medical Center, E.J. "Zeke" Giorgi Center, Rockford, Suburban
				  North Facility and the Communications Center pursuant to
				  20
				  ILCS 405/405-315.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart H - USE OF OFFICE BUILDING › Section 5000.901 - Building Access and Security

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Director of Central Management
				Services or a designated Associate Director or Assistant Director of the
				Department of Central Management Services may suspend all or a portion of this
				Subpart when deemed necessary to ensure the continuation of State business and
				the protection of State property, as well as the health and safety of the
				public, State employees and elected officials. During the suspension, the
				Director may establish (and reasonably change) policies without notice and
				limit or prohibit access to facilities. Any suspension shall be reconsidered on
				a monthly basis and shall be lifted when, in the discretion of the Director,
				the suspension is no longer necessary to ensure the continuation of State
				business or to protect State property, health or safety as provided in this
				subsection.
b) Persons or groups
				wishing to appeal the suspension may appeal directly in writing to the Director
				of Central Management Services at the office in either Springfield or Chicago.
				The Director shall respond to all such appeals within two business days after
				receipt. Suspensions of access or activities made under this Subpart shall not
				apply to fee schedules and space allocations except as to a suspension to
				rent/allocate space grounded in security concerns.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart H - USE OF OFFICE BUILDING › Section 5000.902 - Security

Current through Register Vol. 48, No. 28, July 12, 2024
a) Persons seeking
				entrance to CMS facilities must display the following to security personnel:
1) State issued identification;
2) Picture identification; persons furnishing
				picture identifications may also be required to sign in and out;
3) Other acceptable credentials such as
				military or law enforcement identification.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart H - USE OF OFFICE BUILDING › Section 5000.920 - Business Hours and Public Access

Current through Register Vol. 48, No. 28, July 12, 2024
a) The public business hours of the JRTC are
				6:30 a.m. to 6 p.m. Monday through Friday and 10 a.m. to 4 p.m. Saturday,
				Sunday and holidays.
b) The public
				business hours of the other buildings are 7 a.m. to 6 p.m. Monday through
				Friday, except holidays declared by the Governor pursuant to Section 5-635 of
				the Civil Administrative Code of Illinois [20
				ILCS 5/5-635 ].
c) Entrance to any building other than during
				the times stated in subsection (a) of this Section is prohibited, except that
				the following persons who shall be admitted to office areas assigned to them
				for their use in carrying out their official duties:
1) members of the General Assembly;
2) employees of the General
				Assembly;
3) employees of the
				executive departments whose offices are in the building;
4) any authorized maintenance, repairer,
				contractor or other service employee, while performing duties that have been
				arranged for by the Department; and
5) any person who is specially requested to
				enter into any building or office by an authorized individual listed in
				subsection (b)(1) through (4) of this Section.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart H - USE OF OFFICE BUILDING › Section 5000.930 - Prohibited Activities

Current through Register Vol. 48, No. 28, July 12, 2024
a) No
				animals, except guide dogs to assist handicapped persons, shall be permitted in
				the buildings.
b) No person or
				organization shall camp, erect a tent, monument (except as authorized by the
				Department to commemorate a deceased public official or a historical event),
				structure, portable toilet, platform, sign or similar device on the grounds of
				or within the buildings except as provided in subsection (f) of this
				Section.
c) No person or
				organization shall block, obstruct, or impede any doorway, stairway, corridor,
				escalator, elevator, convenience or facility in the building.
d) No posters or signs may be carried above
				the first floor of the buildings except with written permission of the Building
				Manager or security personnel. Permission will be granted only if the posters
				or signs will not interfere with State business. No sticks, poles or laths may
				be used to carry any sign or placard into the buildings. No chains or ropes may
				be carried into the buildings, except by authorized workers and State
				employees, without the written permission of the Building Manager.
e) No person or group of persons shall use
				any electronic loudspeaker, bullhorn or other amplifying device within the
				buildings or grounds, unless prior permission is granted pursuant to Section
				5000.940(d).
f) No signs, posters, stickers or decals for
				demonstration purposes may be affixed in any way to the walls, railings, floors
				or ceilings of the buildings. No structures (including tents) in the buildings
				or on the grounds may be erected without the written permission of the
				Department pursuant to Section 5000.940. Permission shall be granted only if
				the:
1) structure is part of symbolic
				expression in the exercise of free speech guaranteed by the First Amendment to
				the United States Constitution and Article I, Sections 4 and 5 of the 1970
				Illinois Constitution; and
2)
				signs, posters, stickers or decals will not deface or damage the walls,
				railings, floors or ceilings of the buildings.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart H - USE OF OFFICE BUILDING › Section 5000.960 - Distribution of Leaflets

Current through Register Vol. 48, No. 28, July 12, 2024
a) No
				organization or individual shall distribute leaflets to persons entering the
				buildings or in the atrium or concourse levels of the JRTC without written
				permission from the Department. Leaflet distribution shall not be allowed in
				any automobile parking area under the control of the Department or within
				business areas in the buildings.
b)
				All requests to distribute leaflets must be submitted in writing at least 48
				hours in advance of the activity to the Building Manager, unless the criteria
				for requests within less than the 48 hours set forth in Section
				5000.940 of this
				Subpart are met. The Department shall consider the factors listed in Section
				5000.940(d)
				to determine whether permission shall be granted to distribute leaflets on the
				grounds.
c) A request shall include
				the name of the organization, estimated number of distributors, amount of time
				needed, and beginning and ending dates of the activity. The request must also
				include a copy of the leaflet to be distributed.
d) Each person engaged in activities approved
				by the Department must wear a badge containing the individual's and
				organization names. The organization and its members agree they will not harass
				or attempt to compel the public in any activity approved by the Department
				under subsection (a) of this Section. The distributor may approach a person for
				the purpose of handing the person a leaflet if the person consents to being
				approached. Distributors also agree to stay in the area designated by the
				Department and shall not interfere with the business being conducted at the
				building. Failure to follow the rules may result in the organization or
				individual being removed from the premises and permission being denied to
				continue the activity.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart H - USE OF OFFICE BUILDING › Section 5000.970 - Severability

Current through Register Vol. 48, No. 28, July 12, 2024
If any part of these rules shall be held by a court of
				  competent jurisdiction to be invalid, such holding shall not affect the
				  remaining parts hereof.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5000 - ACQUISITION, MANAGEMENT AND DISPOSAL OF REAL PROPERTY › Subpart H - USE OF OFFICE BUILDING › Appendix B - Rental Fees

Current through Register Vol. 48, No. 28, July 12, 2024
All non-State user groups must show proof of $1,000,000 of
				  liability insurance coverage for after building hours events.
FEE SCHEDULE
JAMES R. THOMPSON CENTER
Click here to view
				  image
FEE SCHEDULE
OTHER STATE BUILDINGS
Click here to view
				  image
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart A - GENERAL › Section 5010.105 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
a) Administrator means
				the Director of the Department of Central Management Services.
b) Department means the Department of Central
				Management Services.
c) Equipment
				means all tangible personal property of a non-consumable nature for the purpose
				of this part. All livestock acquired for purposes other than slaughter are
				equipment.
d) Nominal value means
				the value of an item as defined by Section 6.02 of the State Property Control
				Act [
				30 ILCS
				605/6.02 ].
e) Priority Agencies means municipalities and
				units of local government, school districts of the State and to charitable,
				not-for-profit educational and public health organizations, including but not
				limited to, medical institutions, clinics, hospitals, health centers, schools,
				colleges, universities, child care centers, museums, nursing homes, programs
				for the elderly, food banks, State Use Sheltered Workshops and the Boy and Girl
				Scouts of America.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart A - GENERAL › Section 5010.110 - Policy

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Department of
				Central Management Services (CMS) shall regulate the accountability and control
				of all State-owned tangible personal property.
b) The Department shall regulate the disposal
				of all State-owned tangible personal property.
c) When economically practical, the
				Department shall supply transferable equipment to State agencies at no cost in
				lieu of the purchase of new items.
d) When items cannot be transferred, the
				Department shall sell the property, offering it first to Priority Agencies and
				then to the general public.
e) The
				Department shall regulate the disposal and sale of scrapped State
				property.
f) The Director of the
				Department of Central Management Services shall have the power to grant
				exceptions to this Part.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart A - GENERAL › Section 5010.120 - Applicability

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part applies to
				any activity of the Department of Central Management Services pertaining to the
				supervision, accountability, control and disposal of State-owned tangible
				personal property.
b) This Part
				applies to all State agencies. For the purposes of this Part, the term "State
				Agency" means and includes:
1) all elected
				State officers;
2) directors of the
				executive code departments;
3)
				presidents of universities and colleges;
4) chairmen of executive boards, bureaus and
				commissions;
5) all other officers
				in charge of the property of the State; and
6) subordinates of responsible officers
				deputized to carry out the responsible officer's duties.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart B - MARKING AND INVENTORY OF STATE PROPERTY › Section 5010.200 - Definition of Equipment

Current through Register Vol. 48, No. 28, July 12, 2024
a) For
				the purpose of this Part, equipment means all tangible personal property of a
				non-consumable nature.
b) All
				livestock acquired for purposes other than slaughter are equipment.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart B - MARKING AND INVENTORY OF STATE PROPERTY › Section 5010.210 - Marking of State-Owned Equipment

Current through Register Vol. 48, No. 28, July 12, 2024
a) The agencies are responsible for marking
				each piece of State-owned equipment in their possession to indicate that it is
				the property of the State of Illinois.
b) The marking may be applied by using the
				agency's inventory decal or by indelibly marking the property.
c) Equipment with a value that is greater
				than the nominal value and equipment that is subject to theft with a value less
				than that nominal value must be marked with a unique identification number to
				be assigned by the agency holding the property. The Administrator has
				determined that all agencies shall consider all vehicles and firearms to be
				subject to theft. Additionally, each agency is responsible for adopting
				policies clearly delineating categories of equipment considered to be subject
				to theft.
1) The identification number may be
				applied by using the agency's inventory decal or by indelibly marking the
				number on the property.
2) The
				identification number shall be affixed to the property in a general area easily
				located by all and in no danger of being damaged.
3) When equipment consists of several pieces
				that are likely to be used separately (e.g., tool sets), each piece shall be
				marked in a manner that the identification number is not easily
				removed.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart B - MARKING AND INVENTORY OF STATE PROPERTY › Section 5010.220 - Inventory of Equipment

Current through Register Vol. 48, No. 28, July 12, 2024
All equipment with an acquisition value greater than the
				  nominal value and equipment that is subject to theft with a value less than
				  that nominal value must be reported to CMS by the holding agency. Equipment
				  with an acquisition value of less than the nominal value that is not subject to
				  theft is not subject to reporting; however, agencies will be responsible for
				  establishing and maintaining internal control over these
				  items.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart B - MARKING AND INVENTORY OF STATE PROPERTY › Section 5010.230 - Required Entries on Inventory Records

Current through Register Vol. 48, No. 28, July 12, 2024
The following items must be entered on all agency records and
				  provided by the agencies for Department records:
a) Identification Number;
b) Location Code Number;
c) Description;
d) Date of Purchase;
e) Purchase Price;
f) Object Code; and
g) Voucher Number.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart B - MARKING AND INVENTORY OF STATE PROPERTY › Section 5010.240 - Definition of Required Entries

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Identification Number
The identification number required for inventory records is
				  the six-digit number previously submitted to CMS, or another numbering format
				  compatible with the format used by CMS, marked on all items of State
				  equipment.
b) Location Code
				Numbers
1) At least one location code is
				assigned to each State agency. Agencies must use the proper location code for
				reporting the location of equipment.
2) Location codes shall consist of a 10-digit
				number divided into three groups of digits separated by dashes. Example:
				35001-001-02.
A) The first digit group (35001)
				shall be the same as the appropriation number assigned to the reporting agency
				by the Comptroller.
B) The next two
				groups (001) (02) shall be assigned by the reporting agency as required by the
				recording system. The system shall be subject to review by and approval of the
				Department based on the total number of items and types of equipment in a
				location code.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart B - MARKING AND INVENTORY OF STATE PROPERTY › Section 5010.250 - Demolition

Current through Register Vol. 48, No. 28, July 12, 2024
a) Demolition is the
				destruction of fixed improvements to real property.
b) Prior to demolishing an improvement,
				agencies shall obtain written permission from the Department.
c) Permission will be granted when the
				demolition is necessary to an agency's program needs or the improvement to be
				demolished has reached the end of its useful economic life, based upon the
				information set forth in the agency's request.
1) Scrap may be awarded to demolition
				contractor in exchange for the value of scrap being deducted from the cost of
				the demolition contract;
2) Scrap
				may be sold at public auction;
3)
				If the scrap is of no value, it shall be disposed of in a proper
				manner.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart B - MARKING AND INVENTORY OF STATE PROPERTY › Section 5010.260 - Cannibalization

Current through Register Vol. 48, No. 28, July 12, 2024
a) Cannibalization is
				the utilization of the parts of one piece of equipment to repair another piece
				of equipment.
b) An agency wishing
				to cannibalize a piece of equipment shall obtain written permission to do so
				from the Department.
c) Permission
				will be granted if cannibalization represents an economical utilization of the
				property to be cannibalized, based upon the information set forth in the
				agency's request.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart C - PROPERTY REPORTING SYSTEM › Section 5010.300 - Property Change Report (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart C - PROPERTY REPORTING SYSTEM › Section 5010.310 - Transaction Codes

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				following code numbers shall be used to record a transaction that adds
				equipment to an agency's inventory.
Code
Description of Transaction
01
Acquired New
03
Received on Transfer
09
Adjust Inventory
10
Omitted from Inventory
11
Purchased on Installment Basis
b)
				The following code numbers shall be used to record a transaction that removes
				equipment from an agency's inventory. Code number 20 shall cause a piece of
				equipment to be removed from the agency's inventory, adjusted, and then
				replaced on the agency's inventory.
Code
Description of Transaction
20
Additions
22
Deletions
23
Demolition (buildings)
24
Not Located
25
Stolen
26
Scrapped
27
Cannibalize for Parts
28
Scrap Pile
30
Slaughtered for Food
31
Correctional Industries
32
Sold
34
Trade-In
36
Transferred - Within Assigned Agency
38
Transferred - Outside of Agency
40
Surplus Warehouse
c)
				The following documentation will be required for certain deletions from an
				agency inventory:
Code
Transaction Description
Documentation
22
Deletion
Memorandum detailing reasons for deletion from
							 inventory
23
Demolition
Copy of CMS authorization to demolish
							 structure
24
Not Located
Copy of internal investigation detailing efforts made
							 to locate missing item and/or copy of police report.
25
Stolen
Copy of police report
26
Scrapped
Copy of CMS authorization to scrap on-site
27
Cannibalize
Copy of CMS authorization to cannibalize for
							 parts
28
Scrap Pile
Copy of CMS authorization to scrap on-site
31
Correctional Industries
Copy of signed receipt by Correctional Industries
							 Superintendent
32
Sold
Copy of CMS authorization to sell
34
Trade-In
Copy of CMS authorization to trade
40
Transferable Property
Copy of signed receipt for property delivered to or
							 picked up by CMS warehouse personnel
d)
				All deletions from agency property records except codes 36-38 (transfer within
				and outside of the agency) must be approved by the Department prior to
				completing the transaction.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart C - PROPERTY REPORTING SYSTEM › Section 5010.311 - Loss of Value

Current through Register Vol. 48, No. 28, July 12, 2024
For purposes of determining depreciation as it pertains to
				  the nominal value of an item, value shall be determined by the agency using
				  prevailing industry standards and based on the condition of the property. All
				  determinations must be approved by the Administrator prior to removal by the
				  agency of the item from its property records.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart C - PROPERTY REPORTING SYSTEM › Section 5010.320 - Vehicle Reporting

Current through Register Vol. 48, No. 28, July 12, 2024
Vehicle additions, changes and deletions must be made to
				  agency property systems within 30 days after the physical transaction. Vehicle
				  inventories must include the following information:
a) Identification Number. Agencies under the
				jurisdiction of the Governor shall use the vehicle equipment number assigned by
				the Department as the identification number for inventory purposes. Other
				agencies shall use their own vehicle numbers in their sequential
				order.
b) Location Code.
c) Transaction Code. The following two-digit
				numbers shall be used to describe the type of transaction:
Code
Description of Transaction
01
Acquired New
03
Received on Transfer
09
Adjusted Inventory
10
Omitted from Inventory
20
Additions
22
Deletions
32
Sold
34
Trade-In
36
Transfer Within Assigned Agency (first digit group of
							 location code same)
38
Transfer Outside of Agency (first digit group of
							 location code different)
21
Change Serial # and Vehicle Code
d)
				Vehicle Code. The following abbreviations shall be used to designate vehicle
				type:
Type
Abbreviation
Car
CAR
Truck
TRK
Trailer
TRL
Aircraft
AIR
Other
OTH
e)
				Year. Model year shall be reported by listing the last two digits of the year
				the vehicle was manufactured (Example: For 1975, 75).
f) Make. Make shall be designated by the
				manufacturer's name, which may be abbreviated (Example: For Chevrolet,
				CHEV).
g) Type. Type is the body
				style of the reported vehicle.
h)
				Purchase Date. Purchase date shall be reported as the invoice voucher date
				stated on the State of Illinois Voucher (C-13).
i) Purchase Price. Purchase price shall be
				reported as the amount indicated on the invoice voucher form. If part of the
				purchase price was paid by a trade-in, the purchase price reported shall
				include the dollar value received for the trade-in.
j) Object Code. The following four-digit code
				shall be used to report the appropriation used to acquire the vehicle:
Code
Vehicle
1521
Car
1522
Truck
1540
Other
1599
Unknown
k)
				Voucher Number. This number is the number assigned to the invoice voucher used
				by the reporting agency.
l) Serial
				Number. The vehicle identification number assigned by manufacturer is the
				number located in the lower left windshield area.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.400 - Equipment Inventory Reporting

Current through Register Vol. 48, No. 28, July 12, 2024
Except as otherwise provided in Section
				  5010.320,
				  agencies shall adjust property records within 90 days after acquisition, change
				  or deletion of equipment items.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.410 - Types of Inventory

Current through Register Vol. 48, No. 28, July 12, 2024
The Department requires all agencies to perform two types of
				  inventories of equipment.
a) The annual
				inventory shall be used to report all items of equipment in the possession of
				an agency. It will serve as the basis for the annual certification to the
				Department.
b) Inventory of an
				agency or facility scheduled for closure or cessation of operations.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.420 - Report of Equipment Acquired through Central Management Services (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.430 - Report of Equipment not Acquired through Central Management Services (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.435 - Report of Equipment Purchased on the Installment Plan

Current through Register Vol. 48, No. 28, July 12, 2024
a) All equipment purchased on the installment
				basis shall be reported on the Comptroller's Agency Report of State Property
				and shall be handled as described in the SAMS Manual, Section
				29.10.30.
b) All equipment subject to inventory
				acquired on an installment basis and reported on the Agency's Report of State
				Property must be reported to the Department for inventory purposes.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.440 - Fund Codes Used on Agency Report of Acquired New Properties and Additions Form

Current through Register Vol. 48, No. 28, July 12, 2024
The following code shall be used on "Agency Report of
				  Acquired New Properties and Additions" form to indicate the type of funds used
				  to acquire the equipment being reported:
Code #
Type of Fund
1
Revenue Bond Issue
2
Trust Funds
3
Federal Funds
4
Gifts
5
Auxiliary Enterprises
6
Revolving Fund
7
Agency Fund
8
Other
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.450 - Monthly Inventory (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.460 - Annual Inventory

Current through Register Vol. 48, No. 28, July 12, 2024
a) All
				agencies are required to make an annual physical inventory of State equipment
				in their possession.
b) Agencies
				shall maintain control over all property under the jurisdiction of the agency,
				regardless of acquisition cost, including property not required to be carried
				on inventory and reported to the Department, sufficient to meet the
				requirements of that agency's internal auditor.
c) Agencies shall provide the Department, on
				an annual basis, a listing of all equipment items with a value greater than the
				nominal value, and equipment that is subject to theft with a value less than
				the nominal value.
d) All inventory
				checks must include 100% of all State equipment subject to being reported to
				the Department as required by Section
				5010.220(a).
				Both the location code and the identification number of each item of equipment
				must be verified.
e) Requests to
				conduct partial inventories must be approved by the Department.
1) If, because of its size, its number of
				personnel, and/or the type and location of equipment to be inventoried, it is
				not practical for an agency to take a 100% inventory, that agency may submit a
				plan to the Department for taking a series of partial inventories.
2) All plans for partial inventory must be
				structured to make it possible for the agency to complete a 100% inventory of
				its State-owned property in a four-year period.
3) All plans for partial inventory are
				subject to the prior approval of the Department. Written approval shall be
				granted if the standards specified in this Section are met.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.470 - Reporting "On Location" Equipment for Annual Inventory Report

Current through Register Vol. 48, No. 28, July 12, 2024
a) Agencies may report
				"on location" for equipment that is on loan or in the possession of someone off
				the agency's premises with the agency's permission during the inventory.
				Agencies wishing to make "on location" reports shall obtain written
				authorization from the Department. The Department may also delegate "on
				location" authority upon request from the executive head of the agency to the
				Administrator based on the programmatic requirements of the agency.
b) All "on location" reports are subject to
				the following restrictions:
1) All "on
				location" reports must be verified to the responsible officer through a signed
				report by the person in possession of the equipment.
2) All "on location" reports are subject to
				verification tests made by the Department.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.480 - Reporting U.S. Property on Annual Inventory

Current through Register Vol. 48, No. 28, July 12, 2024
a) All equipment marked "Property of U.S.
				Government" or "U.S. Property" and having a value of more than $3,000 must be
				checked by the possessing agency for compliance with the regulations of the
				State Plan for the use of federal surplus property as well as being checked on
				the State Annual Inventory. (See Federal Surplus Property: Illinois State Plan,
				State Agency for Federal Surplus Property (44 Ill. Adm. Code 5020)).
b) Equipment whose title is vested in the
				U.S. Government is not subject to inventory by the Department; however, the
				equipment must be maintained on agency inventory records.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.485 - Inventories of Facilities Scheduled for Closure

Current through Register Vol. 48, No. 28, July 12, 2024
a) A complete inventory of all equipment of a
				facility scheduled for closure shall be taken by the operating agency six
				months prior to the scheduled date of closure.
b) An inventory of the facility shall be
				taken again by the operating agency as close as possible to the date of
				closure. All changes in inventory, including transfers and deletions, shall be
				accounted for with sufficient documentation to support the action.
c) Failure to make such an inventory shall
				constitute a lack of "proper and orderly shutdown" as required by 44 Ill. Adm.
				Code
				5000.770.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5010 - MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY › Subpart D - INVENTORY REQUIREMENTS › Section 5010.490 - Discrepancies

Current through Register Vol. 48, No. 28, July 12, 2024
a) Agencies must report
				all discrepancies between the previous certificate of inventory certification
				and the current inventory to the Department.
b) Agencies shall be allowed a reasonable
				amount of time for searches for overlooked items in order to resolve
				discrepancies.
c) Newly acquired
				property purchased within 90 days prior to the inventory shall not be reported
				as a discrepancy.
d) Discrepancy
				ratios shall be calculated as follows: percentage of discrepancy equals total
				value of discrepancies divided by value of total inventory minus lands and
				improvements.
e) Discrepancy rates
				shall be computed using the total purchase price of equipment items. Purchase
				prices for buildings, land and improvements shall not be included in
				discrepancy figures.
f) The
				Department requires the following actions in the presence of unusually large
				discrepancies:
1) re-examination of inventory
				and a written explanation; and/or
2) on-site investigation.