Florida Administrative Code › 63 - DEPARTMENT OF JUVENILE JUSTICE › 63E - Residential Services › Chapter 63E-7 - OPERATION OF RESIDENTIAL PROGRAMS › Section 63E-7.101 - Youth Admission, Intake and Orientation

Current through Reg. 50, No. 138; July 16, 2024
(1)
Youth
				Admission.
(a) Based on coordination of
				admissions initiated by the regional commitment manager or commitment manager
				supervisor, a residential commitment program shall accept new admissions Monday
				through Friday between 8 a.m. and 5 p.m. unless otherwise specified in its
				contract with the department.
(b)
				Admissions must arrive via detention services' Statewide Transportation and
				Relocation System (STARS) unless the youth resides in and will be placed in the
				same detention coverage area.
(c) A
				residential commitment program shall inspect the electronic commitment or
				transfer packet prior to a youth's admission and, if any core documents are not
				included in the packet, shall contact the JPO or JPO supervisor to request the
				missing documents be faxed or electronically transmitted to the program. The
				core documents are as follows:
1. DJJ face
				sheet;
2. Current commitment
				order;
3. Predisposition
				Report;
4. Commitment conference
				summary; and
5. Individual Health
				Care Record, if it exists from a prior commitment or placement in
				detention.
(d) The
				department shall provide all requested documents as outlined above. When the
				residential commitment packet is marked as complete in JJIS the youth shall be
				placed on an active to-be-placed list. If the department does not provide the
				requested information within two working days, the residential program shall
				notify the Regional Director for Residential and Correctional Facilities and
				the Regional Director for Probation and Community Corrections of this action.
				The youth continues his or her status of awaiting residential placement while
				the department immediately pursues acquisition or production of the missing
				core documents, thereby expediting the youth's subsequent admission to the
				residential commitment program.
(e)
				A residential commitment program shall communicate internally on admissions as
				follows:
1. Program staff responsible for
				admission are notified when a new admission is scheduled to arrive and the
				youth's name, date and time of anticipated arrival, mode of transportation,
				medical and mental health needs, and any safety or security risks are
				documented in the program's logbook.
2. The Designated Health Authority or
				designee must be notified of all youth admitted with a medical
				condition.
3. Information included
				in the commitment or transfer packet is distributed to program staff as their
				job functions dictate.
4. The
				Program Director or Designee and Designated Mental Health Clinician Authority,
				must be notified when a youth is admitted on Suicide Risk Alert in JJIS or was
				on Suicide Precautions immediately prior to admission to the
				program.
(f) When a youth
				is admitted to a residential commitment program, the program shall make
				notifications as follows:
1. Within 24 hours
				of any admission or on the first regular workday of the following week when the
				youth is admitted on a holiday, a weekend or a Friday afternoon, the program
				shall update the JJIS Bed Management System.
2. The program shall notify the youth's
				parent(s) or guardian by telephone within 24 hours of the youth's admission,
				and send follow-up written notification within 48 hours of admission.
3. The program shall notify the committing
				court in writing within five working days of any admission.
4. Copies of the letter sent to the
				committing court shall also be provided to the youth's JPO and will suffice as
				official notification to the youth's JPO and, if known at the time of
				admission, the youth's post-residential services counselor.
(g) Deoxyribonucleic Acid (DNA). Although it
				is the intent that deoxyribonucleic acid (DNA) samples be collected prior to a
				youth's admission to a residential commitment program, if a youth who meets the
				DNA testing criteria pursuant to chapter 943, F.S., is admitted to the facility
				without DNA testing, the program shall contact Florida Department of Law
				Enforcement (FDLE) to verify whether or not a DNA sample is on file for the
				youth. If not, the program shall collect DNA samples, using the test kit and
				accompanying instructions provided by FDLE, submit them to FDLE no later than
				45 days prior to a youth's release, and document these actions in the youth's
				individual management record.
(h)
				Sexually Violent Predator Screening. If the residential commitment program
				suspects that a youth has been admitted without documentation of being screened
				as a sexually violent predator pursuant to chapter 394, F.S., the program shall
				notify the youth's JPO within three days of the youth's admission. If the JPO
				does not respond within five working days, the program shall notify the JPO's
				supervisor. If not resolved within 10 days of the program's original request,
				the program shall notify the department's residential monitor assigned to the
				program.