reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart H - MISCELLANEOUS › Section 2700.850 - Domestic Relations Orders

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Notwithstanding Section
				2700.800 of this
				Part, if a judgment, decree or order (including approval of a property
				settlement agreement) that relates to the provision of child support, alimony
				payments, or the marital property rights of a spouse or former spouse, child,
				or other dependent of a Participant is made pursuant to the domestic relations
				law of the state (domestic relations order), then the amount of the
				Participant's Account Balance shall be paid in the manner and to the person or
				persons so directed in the domestic relations order.
b) Payment under a judgment, decree or order
				shall be made without regard to whether the Participant is eligible for a
				distribution of benefits under the Plan.
c) The Department shall establish reasonable
				procedures for determining the status of any decree or order and for
				effectuating distribution pursuant to the domestic relations order.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart H - MISCELLANEOUS › Section 2700.860 - IRS Levy

Current through Register Vol. 48, No. 28, July 12, 2024
Notwithstanding Section
				  2700.800 of this
				  Part, the Department may pay from a Participant's or Beneficiary's Account
				  Balance the amount that the Department finds is lawfully demanded under a levy
				  issued by the Internal Revenue Service with respect to that Participant or
				  Beneficiary or is sought to be collected by the United States Government under
				  a judgment resulting from an unpaid tax assessment against a Participant or
				  Beneficiary.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart H - MISCELLANEOUS › Section 2700.870 - Mistaken Contributions

Current through Register Vol. 48, No. 28, July 12, 2024
If any contribution (or any portion of a contribution) is
				  made to the Plan by a good faith mistake of fact, then, within one year after
				  the payment of the contribution and upon receipt in good order of a proper
				  request approved by the Department, the amount of the mistaken contribution
				  (adjusted for any income or loss in value, if any, resulting from the good
				  faith mistake) shall be returned directly to the Participant or, to the extent
				  required by the Department, to the Employer, who will then return the funds to
				  the Participant.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart I - AMENDMENT OR TERMINATION OF PLAN › Section 2700.900 - Amendment of Plan

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Department
				shall have the authority to propose amendments to this Plan from time to time
				by submitting them in writing to the Board for approval.
b) No amendment or modification shall
				adversely affect the rights of Participants or their Beneficiaries to the
				receipt of Compensation deferred prior to such amendment or modification unless
				required by State or Federal law to maintain the tax status of the Plan and any
				Compensation previously deferred.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart I - AMENDMENT OR TERMINATION OF PLAN › Section 2700.910 - Termination of Plan

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Board
				shall have the authority to terminate this Plan, or to substitute a new
				Plan.
b) Upon termination of the
				Plan, each Participant shall be deemed to have withdrawn from the Plan as of
				the date of such termination, and the Participant's full Compensation will be
				restored to a nondeferred basis.
c)
				The Plan will otherwise continue in effect until all Deferred Compensation
				Accounts have been distributed in accordance with the Plan.
d) Changes in the Plan, termination of the
				Plan, or substitution of a new Plan shall be made in accordance with the
				Illinois Administrative Procedures Act (Ill. Rev. Stat. 1981, ch. 127, pars.
				1001 et seq.).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart I - AMENDMENT OR TERMINATION OF PLAN › Section 2700.920 - Merger with Prior Plans

Current through Register Vol. 48, No. 28, July 12, 2024
a) This
				Plan constitutes an amendment and restatement of the State Employees' Deferred
				Compensation Plan (80 Ill. Adm. Code 2700) adopted at 7 Ill. Reg. 10845,
				effective August 31, 1983 (Prior Plan III).
b) All Participants and any Compensation
				deferred under the Prior Plans are, from the Effective Date of this Plan,
				governed by the terms of this Plan subject to the following provisions:
1) All deferrals elected under the Prior
				Plans shall continue without further action so long as they do not exceed the
				limits defined in Section
				2700.430
				of this Part.
2) Any investment
				requests made under the Prior Plans shall continue to apply to any deferrals
				made under this Plan until changed by a Participant in accordance with Section
				2700.640
				of this Part.
3) Any election of
				the method of distribution of benefits made through Prior Plan I shall be void,
				and a Participant or Beneficiary may elect the form of distribution in
				accordance with Sections
				2700.710
				and
				2700.730
				of this Part.
4) Any election of
				the method of distribution of benefits made through Prior Plan II and III shall
				remain in full force and effect unless it conflicts with the provisions of this
				Plan. In the event of a conflict, a Participant or Beneficiary shall have 30
				days from date of notification to elect a new method of distribution consistent
				with the requirements of this Plan.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2750 - TAX DEFERRED ANNUITY PLAN › Section 2750.20 - Civil Service Employees - Benefits

Current through Register Vol. 48, No. 28, July 12, 2024
The Board of Regents has adopted a tax sheltered annuity plan
				for the employees of the Regency Universities to be known as "The Tax-Deferred
				Annuity Plan." (For details see the Tax Deferred Annuity Plan, Faculty and
				Administrative Employees Section
				2750.10
				of this Part.)
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart A - GENERAL › Section 2800.100 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
The following definitions shall apply to this Part:
"Board": The Governor's Travel Control Board
"Council": The Travel Regulation Council
"Commuting Mileage": The actual round trip mileage between
				  residence and headquarters.
"Commuting Expense": The cost of one round trip between
				  residence and headquarters. Cost may include mileage, parking fees, tolls, etc.
				  Mileage cost is determined by multiplying the commuting mileage by the mileage
				  reimbursement rate defined in the Travel Regulation Council Rules (80 Ill. Adm.
				  Code 3000).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart A - GENERAL › Section 2800.110 - Application and Interpretation

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Nothing in this Part shall be construed to conflict with or replace the Travel
				Regulation Council rules (80 Ill. Adm. Code 3000).
b) This Part shall apply to all full and part
				time employees and all public members of authorities, boards and commissions,
				whether salaried or unsalaried, not subject to the jurisdiction of another
				travel control board.
c) This Part
				shall not apply to:
1) the
				Governor;
2) Independent
				contractors unless made applicable under the terms of a contract between the
				independent contractor and a State agency.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart B - TRAVEL CONTROL SYSTEM › Section 2800.200 - Travel Control System

Current through Register Vol. 48, No. 28, July 12, 2024
Each agency shall develop a system to ensure internal
				  compliance with this Part, provide for prior authorization and control of
				  travel sufficient to prevent obligation of funds exceeding appropriation and
				  allotment limitations and to hold travel to the minimum required for the
				  efficient and economical conduct of the State's business. Agency documentation
				  must be sufficiently detailed to support any decision or request made under
				  this Part.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart B - TRAVEL CONTROL SYSTEM › Section 2800.210 - Travel Coordinator

Current through Register Vol. 48, No. 28, July 12, 2024
Each Agency Head shall designate one or more Travel
				  Coordinator(s) who shall operate the Travel Control System for the agency and
				  shall have those duties assigned by the Agency Head. The name(s) of the Travel
				  Coordinator(s) shall be reported to the Department of Central Management
				  Services.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart B - TRAVEL CONTROL SYSTEM › Section 2800.220 - Travel Authority

Current through Register Vol. 48, No. 28, July 12, 2024
All travel subject to this Part shall be authorized and
				  approved by the Agency Head or an authorized representative in accordance with
				  the Travel control System prior to any travel.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart B - TRAVEL CONTROL SYSTEM › Section 2800.235 - Expenses at Headquarters or Residence

Current through Register Vol. 48, No. 28, July 12, 2024
a) As a condition of employment, employees
				expect to incur commuting expenses between their residence and headquarters.
				These expenses are not reimbursable. Expenses associated with State business in
				excess of commuting expenses are reimbursable at headquarters and/or residence.
				An employee whose travel during a given day does not include travel through
				headquarters shall be reimbursed for all mileage traveled that day in excess of
				the employee's ordinary commuting mileage. An employee whose travel does
				include travel through headquarters shall be reimbursed for all mileage in
				excess of commuting mileage. All travel must be by the most direct
				route.
b) Examples of reimbursable
				mileage expenses include:
1) Residence/Lincoln
				- Headquarters/Springfield. Employee drives from residence in Lincoln to
				Chicago and returns to residence. Reimbursement is for all mileage in excess of
				commuting mileage.
2)
				Residence/Lincoln - Headquarters/Springfield. Employee drives from residence in
				Lincoln to Collinsville and back to residence. Reimbursement is for all mileage
				in excess of commuting mileage.
3)
				Residence/Carbondale - Headquarters/Marion. Employee drives from residence to
				headquarters. Later, employee drives from headquarters to Anna and back to
				residence. Reimbursement is for all mileage in excess of commuting
				mileage.
4) Residence/Evanston -
				Headquarters/JRTC, Chicago. Employee drives from residence to McCormick Place
				for an event. After the event, the employee drives to headquarters, then to
				residence. Reimbursement is for all mileage in excess of commuting
				mileage.
5) Residence/Chicago -
				Headquarters/JRTC, Chicago. Employee normally commutes to work by train.
				However, in order to attend a meeting at another location, the employee drives
				from residence to headquarters, then to the meeting location, then returns to
				headquarters and back to residence. Reimbursement is for all mileage in excess
				of commuting mileage. The fact that the employee normally rides the train to
				work has no effect on determining reimbursement.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart B - TRAVEL CONTROL SYSTEM › Section 2800.240 - Preparation and Submission of Travel Vouchers

Current through Register Vol. 48, No. 28, July 12, 2024
All claims for the reimbursement of travel expenses shall be
				  submitted on authorized reimbursement forms (Form C-10) and shall be itemized
				  in accordance with this Part.
a) The
				purpose of the travel shall be indicated on the travel vouchers.
b) When applicable, the travel voucher shall
				show, in the space provided, the dates and times of travel, the points of
				departure and destination, the mode of transportation, the cost of the
				transportation secured, lodging, meals, per diem and other expenses.
c) If meals or per diem are not claimed,
				times of arrival and departure are not required.
d) When a privately owned vehicle is used,
				the travel voucher shall show, at minimum, commuting mileage (if applicable),
				the dates, points of travel and mileage. If the distance traveled between any
				given points is greater than the usual route between these points shown on a
				road map, the reason for the greater distance shall be explained and detailed
				separately.
e) Travel vouchers
				shall be supported by receipts in all instances for railroad and airplane
				transportation, lodging, taxis, and all other items in excess, individually, of
				$10.00 except for meals.
f) The
				travel expense voucher shall be prepared in ink, typewritten or in electronic
				form. The voucher shall be signed by the individual who has incurred the
				expense and his/her supervisor. Signatures include those made in ink as well as
				any symbol executed or adopted. In addition, signatures are any security
				procedure employed or adopted, using electronic means or otherwise, by or on
				behalf of a person with intent to authenticate a record.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart B - TRAVEL CONTROL SYSTEM › Section 2800.250 - Approval and Submission of Travel Vouchers

Current through Register Vol. 48, No. 28, July 12, 2024
a) Each voucher shall be first approved by
				the individual's immediate supervisor, who shall certify that the travel shown
				was required by official duties.
b)
				The voucher shall then be approved by the Agency Head or a designated
				representative, who shall sign the original of the voucher. The original and
				one copy of the travel voucher, together with the required receipts and
				attachments, shall be forwarded to the Comptroller for issuance of the warrant
				for payment.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart B - TRAVEL CONTROL SYSTEM › Section 2800.260 - Items Directly Billed

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Agency Heads shall keep billing of travel expenses directly to the State to the
				least extent possible.
b) Employees
				may not be reimbursed for items billed directly to the State. Such direct
				billed items shall be indicated on the travel voucher along with all
				reimbursable items. All columns of travel vouchers are to be totaled and
				cross-footed. The direct-billed total will then be deducted from the
				cross-footed total with the balance being the amount to be reimbursed to the
				employee. In all such cases supporting documentation shall also be attached if
				available. For transportation expenses billed directly, a copy of the State of
				Illinois Transportation Request form shall be attached to the invoice voucher
				(Form C-13). For lodging expenses billed directly, room, tax, hotel parking and
				business phone calls only shall be accepted. However, charges for business
				phone calls must be noted as such on the invoice voucher (Form C-13). Charges
				for phone service in a room which are automatically added to the bill by the
				hotel may also be direct billed. Any charges in excess of the allowable lodging
				rate specified in the Reimbursement Schedule (found in the rules of the Travel
				Regulation Council) or for restaurants, room services, personal telephone calls
				and other expenses shall be paid by the traveler upon check-out. Such expenses
				shall not be deducted from the traveler's reimbursement in exchange for direct
				billing. Meal and incidental expenses shall not be billed directly to the
				State. Such expenses shall not be in excess of the maximums allowed.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart B - TRAVEL CONTROL SYSTEM › Section 2800.270 - Conference Registration Fees

Current through Register Vol. 48, No. 28, July 12, 2024
An employee may be reimbursed from the travel line 1290 for
				  conference registration fees of $50.00 or less on Form C-10 (Travel Voucher).
				  Conference registration fees billed directly to the State are to be paid from
				  Contractual Services. When conference fees include lodging and/or meals and no
				  detailed breakdown is given, the entire amount is to be charged to Contractual
				  Services.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart C - TRANSPORTATION EXPENSES › Section 2800.300 - Incidental Expenses for Private and State Owned Automobiles

Current through Register Vol. 48, No. 28, July 12, 2024
a) Reimbursement
				for the cost of automobile parking fees and bridge, road and tunnel tolls shall
				be allowed. The fee for parking an automobile at a common carrier terminal, or
				other parking area, while the traveler is away from headquarters shall be
				allowed only to the extent that the fee, plus the allowable mileage
				reimbursement to and from the terminal or other parking area, does not exceed
				the estimated cost for use of a limousine or taxicab to and from the
				terminal.
b) When the use of public
				transportation or common carrier is a reasonable alternative, the mileage
				payment shall not exceed the cost of its use. A reasonable alternative exists
				when the cost of travel, taking into account both transportation time and per
				diem expenses would be less if public transportation or common carrier were
				used.
c) Where the nature and
				location of the work at a temporary duty station are such that suitable meals
				cannot be procured there, the expenses of daily travel required to procure
				meals at the nearest available place shall be considered necessary
				transportation. A statement of the necessity for such daily travel shall
				accompany the travel voucher. Necessity may be shown by lack of refrigeration
				or cooking facilities, or lack of restaurants at the site, or need to
				accommodate special dietary restrictions.
d) Transportation between place of lodging
				and place of business at a temporary duty station shall be allowed as a
				transportation expense.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart D - LODGING › Section 2800.400 - Conference Lodging

Current through Register Vol. 48, No. 28, July 12, 2024
Any employee attending a conference or seminar in the course
				  of State business which is sponsored by an organization other than the State of
				  Illinois may stay in the lowest priced room available at or near the hotel or
				  motel in which the conference or seminar is located or in accommodations
				  arranged by conference/seminar organizations, and shall be reimbursed for
				  actual lodging expenses in excess of those allowed by the Reimbursement
				  Schedule. The traveler must assert in writing that accommodations were the
				  lowest priced available at or near the conference/seminar site or that the
				  accommodations were arranged by the conference/seminar organizers. This
				  provision does not apply to conference/seminars of or for State officers or
				  employees sponsored by one or more State agencies.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart D - LODGING › Section 2800.410 - Employee Owned or Controlled Housing

Current through Register Vol. 48, No. 28, July 12, 2024
State employees on travel status may stay in employee owned
				  or controlled (rented, leased, etc.) property, including recreational vehicles,
				  and shall be reimbursed, upon request, for the cost of lodging not to exceed
				  90% of the applicable lodging rate per day. The lodging reimbursement for the
				  employee's mortgage, installment or rental payment shall not exceed the daily
				  rate (employee's payment/number of days in the term payment) multiplied by the
				  number of days the employee is on travel status. For purposes of this Section,
				  any platform fees, taxes and cleaning fees associated with a short-term rental
				  shall be included in the total cost of the reimbursement. Security deposits
				  associated with leases and rentals are the responsibility of the State employee
				  and are not reimbursable. Agencies shall report quarterly to the Board fiscal
				  year to date expenses of employees receiving reimbursement under this
				  provision. Prior to receiving reimbursement a statement giving the address of
				  the property, mortgage, installment or rental payment and distance from the
				  work site must be filed with the Board. This option is not available if other
				  costs such as mileage would make this a more expensive
				  alternative.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart E - PER DIEM MEALS › Section 2800.500 - Conference Meals

Current through Register Vol. 48, No. 28, July 12, 2024
a) If a
				conference fee includes a meal, the meal or per diem allowance shall be reduced
				by the actual value of the meal or the amount of the applicable meal allowance
				shown in the Reimbursement Schedule, whichever is less.
b) When an employee must purchase a meal at a
				conference as an expense separate from the conference fee and the amount is in
				excess of the meal allowance shown in the Reimbursement Schedule, the employee
				may request an exception to this Part, seeking reimbursement for the actual
				cost in accordance with the applicable Section in Subpart G. However, if the
				exception is granted, the employee's meal or per diem allowance shall be
				reduced by the applicable meal allowance shown in the Reimbursement
				Schedule.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart E - PER DIEM MEALS › Section 2800.510 - Meal Allowances

Current through Register Vol. 48, No. 28, July 12, 2024
An employee must be on travel status as defined in 80 Ill.
				  Adm. Code 3000.140, work at least 10
				  consecutive hours and work at least two hours prior to or past their regular
				  workday to be eligible for a meal allowance. This rule shall be applied as
				  follows:
a) For an employee to be
				eligible for a breakfast reimbursement, the employee must be on travel status,
				work 10 consecutive hours and leave headquarters or residence (if reporting
				directly to the destination) two hours prior to the start of the employee's
				regular workday.
b) For an employee
				to be eligible for a dinner reimbursement, the employee must be on travel
				status, work 10 consecutive hours and arrive back at headquarters or residence
				(if reporting directly from destination) at least two hours following the end
				of the employee's regular workday.
c) For employees commencing travel after the
				close of business, dinner is allowable if travel commences within
				1.5 hours after the end of the
				employee's regular workday, but only in the event that the employee is not
				eligible for per diem (see 80 Ill. Adm. Code
				3000.500).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart F - MISCELLANEOUS RULES › Section 2800.600 - Lack of Receipts

Current through Register Vol. 48, No. 28, July 12, 2024
If receipts required pursuant to subsection
				  2800.240(e)
				  are not available, a typed statement signed by the traveler certifying the
				  amounts paid will be accepted.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart F - MISCELLANEOUS RULES › Section 2800.610 - Out-of-Country Travel Expenses

Current through Register Vol. 48, No. 28, July 12, 2024
When an employee is on travel status and is travelling out of
				  the country, all expenses related to lodging, transportation and meals shall be
				  reimbursable by the State so long as such expenses are reasonable, as
				  determined by the approving Agency head or their designee.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart F - MISCELLANEOUS RULES › Section 2800.620 - Reimbursement Rates

Current through Register Vol. 48, No. 28, July 12, 2024
All business travel shall be reimbursed according to the
				  rates as set forth in Section 3000. Appendix A of the Travel Regulation Council
				  rules. (80 Ill. Adm. Code 3000. Appendix A)
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart F - MISCELLANEOUS RULES › Section 2800.650 - Headquarter Designation for Agency Heads

Current through Register Vol. 48, No. 28, July 12, 2024
All Agency Heads shall be headquartered at the location where
				  official duties require the largest part of their working time. Exceptions to
				  this rule may be granted by the Board upon written request from the Agency
				  Head. Factors the Board will consider in deciding if an exception should be
				  granted include cost, frequency of travel and the ability to determine a single
				  location at which the largest part of working time is spent.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart G - EXCEPTIONS TO THE RULES › Section 2800.700 - Special Exceptions - Requested In Advance

Current through Register Vol. 48, No. 28, July 12, 2024
a) Exceptions to the operation of specific
				provisions of this Part may be granted in advance by the Chairman of the
				Governor's Travel Control Board when necessary to meet special or unavoidable
				circumstances and when in the best interest of the State. Exceptions are to be
				requested in writing by the Agency Head and submitted sufficiently in advance
				to allow meaningful consideration. These exceptions are granted to specific
				individuals or specified groups of individuals in a single agency.
b) Travel outside of Illinios (including
				travel outside the contiguous United States) requires the approval of the
				Governor's Office of Management Budget prior to the travel. All requests shall
				be submitted to the Governor's Office of Management and Budget's on-line travel
				system (eTravel) at least 30 days in advance of the departure date. Requests
				shall be approved, partially approved or denied based on the needs of the
				agency. The agency submitting the request must describe the purpose of the
				travel and why it is critical and provide a detailed breakdown of
				travel-related costs.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2800 - TRAVEL › Subpart G - EXCEPTIONS TO THE RULES › Section 2800.710 - Ex Post Facto Exceptions

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Exceptions to the operation of specific provisions of this Part may be granted
				after the fact by the Chairman of the Governor's Travel Control Board when
				necessary to meet special or unavoidable circumstances and when in the best
				interests of the State. Exceptions are to be requested in writing by the Agency
				Head. The affected employee may request an exception if the Agency Head will
				not do so. The request must state in detail the nature of the request, the
				reasons for non-compliance, and why the request should be granted.
b) In all cases of requests for approval for
				payment of hotel rates which exceed the maximum rates permitted, a diligent
				effort must have been made to obtain lodging in a hotel honoring the State
				rate. A reasonable number of hotels must be contacted. Contacting three or four
				additional hotels in an urban area will be considered reasonable. This is not
				required in the case of an individual who attends a conference and stays at or
				near the hotel where the conference is held as provided for in Section
				2800.440.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart A - HIGHER EDUCATION TRAVEL CONTROL BOARD › Section 2900.10 - Authority, Philosophy and Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
a) Authority
1) This Part is promulgated under the
				authority vested in the Higher Education Travel Control Board by Section
				12-1(a)(3) of the State Finance Act [30 ILCS 105
				]. Nothing in this Part shall be construed to conflict with or replace the
				Travel Regulation Council Rules (80 Ill. Adm. Code 3000) unless it conflicts
				with federal law.
2) The Board
				shall have jurisdiction over travel of the Board of Higher Education, the Board
				of Trustees of the University of Illinois, the Board of Trustees of Southern
				Illinois University, the Board of Trustees of Chicago State University, the
				Board of Trustees of Eastern Illinois University, the Board of Trustees of
				Governors State University, the Board of Trustees of Illinois State University,
				the Board of Trustees of Northeastern Illinois University, the Board of
				Trustees of Northern Illinois University, the Board of Trustees of Western
				Illinois University, the Illinois Community College Board, the Illinois Student
				Assistance Commission, the State Universities Retirement System, the University
				Civil Service Merit Board, the Board of Trustees of the Illinois Mathematics
				and Science Academy, and all employees of the named Agencies and of the
				institutions governed or maintained by the named Boards.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart A - HIGHER EDUCATION TRAVEL CONTROL BOARD › Section 2900.15 - Regular Meetings

Current through Register Vol. 48, No. 28, July 12, 2024
a) Section
				12-1(b) of the Act provides that the Board shall meet at least once each
				quarter. Meetings shall be at the time and place designated by the Board. The
				Board must meet in a public building. A schedule of regular meetings
				designating the dates, times and places shall be announced and public notice
				given as required by the Open Meetings Act [5 ILCS 120 ]. No member of a travel
				control board may receive additional compensation for service as a member.
				Meetings may be conducted by video conference. If unable to physically attend a
				meeting, by majority vote of the Board, members may attend via telephone
				because of personal illness or disability, employment purposes, business for
				the Board, or a family or other emergency.
b) If a regularly scheduled meeting must be
				rescheduled, in compliance with Section 2.03 of the Open Meetings Act, a notice
				of change must be given 10 days prior to the meeting, published in a newspaper
				of general circulation in the area, and posted at the meeting
				location.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart A - HIGHER EDUCATION TRAVEL CONTROL BOARD › Section 2900.20 - Special Meetings

Current through Register Vol. 48, No. 28, July 12, 2024
Special meetings may be called by the Chairman or by any 2
				  appointed members of the Board. Meetings may be conducted by video conference.
				  Notice of a special meeting must be given 48 hours in advance, as required by
				  Section 2.02 of the Open Meetings Act. If unable to physically attend a special
				  meeting, by majority vote of the Board, members may attend via telephone
				  because of personal illness or disability, employment purposes, business for
				  the Board, or a family or other emergency.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart A - HIGHER EDUCATION TRAVEL CONTROL BOARD › Section 2900.25 - Quorum

Current through Register Vol. 48, No. 28, July 12, 2024
Six members of the Board shall constitute a quorum if there
				  are 11 members then serving. If there are 10 or fewer members serving, 5
				  members shall constitute a quorum. In order to conduct a regular or special
				  meeting via teleconference, 6 members must participate.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart A - HIGHER EDUCATION TRAVEL CONTROL BOARD › Section 2900.30 - Powers and Duties

Current through Register Vol. 48, No. 28, July 12, 2024
As directed by Section 12-1 of the Act, it is the duty of the
				  Board to:
a) Promulgate and publish
				official travel regulations governing the Agencies named in Section
				2900.10(a)(2).
b) Review requested exceptions to travel
				regulations and take action on those requests.
c) Submit a report of travel reimbursement
				exceptions approved by the Board, at least once a quarter, to the Legislative
				Audit Commission.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart A - HIGHER EDUCATION TRAVEL CONTROL BOARD › Section 2900.35 - Board Officers

Current through Register Vol. 48, No. 28, July 12, 2024
a) The officers
				of the Board shall be elected by majority vote of the Board and shall consist
				of a Chairman and Vice-Chairman/Secretary, both of whom shall be members of the
				Board or deputies designated by members.
b) All officers shall be elected for a 2 year
				term and shall hold office until a successor is selected.
c) Any officer may be removed from office by
				a vote of 6 members. The question concerning removal of an officer must be put
				at a regular or special meeting of the Board preceded by the mailing of notice
				to each Board member and to the officer 10 days prior to the meeting. The
				notice shall set forth the proposed action.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart A - HIGHER EDUCATION TRAVEL CONTROL BOARD › Section 2900.40 - Election of Officers

Current through Register Vol. 48, No. 28, July 12, 2024
Officers shall normally be elected at the regular January
				  meeting. In case of a vacancy of an office for any reason, the Board shall
				  fill, by majority vote, the office for the unexpired term.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart A - HIGHER EDUCATION TRAVEL CONTROL BOARD › Section 2900.45 - Duties of Officers

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Chairman
				shall:
1) Preside at all Board meetings, with
				full power to vote on and discuss all matters before the Board;
2) Receive Agency requests for exceptions to
				travel regulations;
3) Submit a
				written report of travel reimbursement exceptions approved by the Board, at
				least once each quarter, to the Legislative Audit Commission;
4) Represent the Higher Education Travel
				Control Board on the State Travel Regulation Council or other appropriate
				bodies;
5) File rules and
				amendments to rules on behalf of the Board in compliance with the
				Administrative Procedure Act;
6)
				Conduct meetings in accordance with Roberts Rules of Order, newly
				revised;
7) Carry out other
				functions assigned by the Board;
8)
				Prepare meeting notices and agenda, with accompanying supporting data, and
				distribute to Board members at least 10 days in advance of meeting date;
				and
9) Notify the appropriate
				Agency, in writing, of action taken by the Board on a request for exception to
				travel regulations through issuance of minutes to each member of the
				Board.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart A - HIGHER EDUCATION TRAVEL CONTROL BOARD › Section 2900.50 - Amendments to Bylaws

Current through Register Vol. 48, No. 28, July 12, 2024
The bylaws of the Board may be amended at any regular or
				  special meeting of the Board by a majority vote of the total membership of the
				  Board, provided that notice of the intention to amend the bylaws must be
				  presented in writing at least 10 days prior to the meeting date. The notice
				  shall provide, so far as possible, the exact wording of the amendment
				  proposed.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.55 - Authority to Travel

Current through Register Vol. 48, No. 28, July 12, 2024
Each Agency shall develop a system for the control of travel
				  sufficient to prevent obligation of funds exceeding budget limitations and to
				  hold travel to the minimum required for the efficient and economical conduct of
				  the Agency's business.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.60 - Allowable Transportation Expenses

Current through Register Vol. 48, No. 28, July 12, 2024
a) Allowable Expenses
1) Transportation may include fares and
				expenses incidental to transportation, such as baggage transfer, official
				telephone messages in connection with items classed as transportation and
				reasonable tips.
2) Reimbursement
				for taxicab fares incurred in the efficient and economical pursuit of the
				Agency's business will be allowed. All taxicab fares in excess of $10 shall be
				accompanied by a receipt indicating the amount paid.
3) When the nature and location of the work
				at a temporary duty station are such that suitable meals cannot be procured
				there, the expenses of daily travel required to procure meals at the nearest
				available place shall be considered necessary transportation. A statement of
				the necessity for this daily travel shall accompany the travel
				voucher.
4) Transportation between
				place of lodging and place of business at a temporary duty station shall be
				allowed as a transportation expense.
5) Reimbursement of expenses between the
				residence and the official headquarters of any individual subject to this Part
				shall not be allowed.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.65 - Special Expenses

Current through Register Vol. 48, No. 28, July 12, 2024
a) The cost of
				miscellaneous business related expenses incurred shall be allowed if
				reasonable. Examples of reimbursable expenses include:
1) Hire of room, exhibit space, set up, etc.,
				for official business.
2) Laundry
				and dry cleaning if on travel status for at least 7 consecutive days.
3) Storage and handling of baggage.
4) Taxis, including reasonable
				tips.
5) Telephone calls on
				official business, including calls of 3 minutes or less to announce safe
				arrival or delay or change in plans.
6) Telephone calls to secure
				lodging.
7) Hotel internet charges
				when used for official business and Agency head approval is obtained.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.70 - Lodging

Current through Register Vol. 48, No. 28, July 12, 2024
a) It is the
				responsibility of each employee to request the lowest available lodging rate at
				the time of making reservations. However, a person who, due to a disability,
				may require special lodging consideration may be reimbursed for the actual cost
				of the least costly lodging that is substantially accessible. The traveler
				shall require confirmation that "State rates" offered by hotels/motels are
				within the maximum allowed. If an exception is not granted by the Board, the
				employee shall absorb the excess cost. Employees shall be prepared to provide
				identification and proof of State employment to obtain State lodging
				rates.
b) Lodging allowances are
				specified
at the maximum rates established by the federal government
				for travel expenses, subsistence expenses, and mileage allowances under 5
				U.S.C. Subchapter I and
41 CFR
				300 through
				304. (Section 12-2(f) of the Act)
				The current rates can be found at
https://www.gsa.gov/travel
. State of
				Illinois travel regulations allow for payments in excess of applicable rates
				when approved by the Board. In all cases of requests for approval for payment
				of hotel rates that exceed the maximum rate permitted, a diligent effort must
				be made to obtain lodging in a hotel honoring the applicable rate. A reasonable
				number of hotels must be contacted. This is not required in the case of an
				individual who attends a conference and stays at or near the hotel where the
				conference is held, as provided in Section
				2900.100(a). A
				report of all lodging exceptions granted by an Agency shall be submitted for
				approval at the quarterly meeting of the Board.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.75 - Employee Owned or Controlled Housing

Current through Register Vol. 48, No. 28, July 12, 2024
a) State employees on travel status may stay
				in employee owned or controlled (rented, leased, etc.) property, including
				motor homes, and shall be reimbursed, upon request for the cost of lodging not
				to exceed 75% of the applicable lodging rate per day. Lodging reimbursement
				shall not exceed the mortgage, installment or rental payment made by the
				employee. The monthly mortgage, installment or rental payment may not exceed
				$960 in the city of Chicago, $700 in suburban Cook County or Lake, McHenry,
				Kane, Will or DuPage County, and $550 in the 96 downstate counties. The total
				reimbursement for the fiscal year shall not exceed the mortgage, installment or
				rental total of that fiscal year. Exceptions to the monthly mortgage,
				installment or rental payment allowed may be granted by the Board upon written
				request from the Agency head. Once that amount is reached, further lodging
				reimbursement shall not be given for travel to the city or work site containing
				the employee owned or controlled housing. Each Agency shall monitor expenses to
				ensure compliance with travel regulations and shall report to the Board when
				the maximum reimbursement is reached. Agencies shall report quarterly to the
				Board fiscal year to date expenses of employees receiving reimbursement under
				this provision. Prior to receiving reimbursement, a statement giving the
				address of the property, mortgage, installment or rental payment and distance
				from the work site must be filed with the Board. This option is available only
				if it is proven to be the least costly alternative.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.80 - Meal Allowances

Current through Register Vol. 48, No. 28, July 12, 2024
Meal allowances are specified as allowable by
				  41 CFR
				  300 through
				  304. The current rates can be
				  found at
https://www.gsa.gov/travel
. Receipts
				  are not required to support the claim.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.85 - Per Diem

Current through Register Vol. 48, No. 28, July 12, 2024
Per diem allowances are set at the rate allowable by
				  41 CFR
				  300 through
				  304. The current rates can be
				  found at
https://www.gsa.gov/travel
.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.90 - Receipts Required

Current through Register Vol. 48, No. 28, July 12, 2024
Receipts are required for any transportation, lodging or
				  miscellaneous expense that individually exceeds $10. If the receipts are not
				  available, a signed affidavit by the traveler certifying the amount may be
				  acceptable. Agencies are responsible for proper monitoring of claims under this
				  Section.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.95 - Meals for Other Persons

Current through Register Vol. 48, No. 28, July 12, 2024
Meals purchased for non-State employees while on travel
				  status and in conjunction with State business are reimbursable in reasonable
				  amounts. An affidavit specifying why, for whom, and certifying that the claim
				  does not include alcoholic beverages shall be attached to the travel voucher.
				  Agencies are responsible for proper monitoring of claims under this
				  Section.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2900 - HIGHER EDUCATION TRAVEL › Subpart B - TRAVEL REGULATIONS › Section 2900.100 - Approved Conferences/Official Meetings

Current through Register Vol. 48, No. 28, July 12, 2024
a) When an employee attends a recognized
				conference in the conduct of official Agency business and obtains overnight
				accommodations at the hotel or motel where the conference is being held, or at
				a hotel or motel where conference officials arrange for accommodations, the
				individual may be reimbursed for room cost in an amount greater than the
				maximum room allowance provided by
				41 CFR
				300 through
				304 if the room rate is the lowest
				available at that hotel or motel. Lodging allowances can be found at
https://www.gsa.gov/travel
. A
				copy of the conference agenda depicting the hotels must be attached to the
				travel voucher.
b) If the
				conference fee includes a meal, the meal or per diem allowance shall be reduced
				by the actual value of the meal or the amount of the applicable meal allowance
				shown in the reimbursement schedule, whichever is less.
c) An employee may be reimbursed from the
				Travel line 1290 for conference registration fees of $50 or less on Form C-10
				(Travel Voucher). Conference registration fees billed directly to the State are
				to be paid from Contractual Services (line 1200). When conference fees include
				lodging and/or meals and no detailed breakdown is given, the entire amount is
				to be charged to Contractual Services.