reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.80 - Notation of Straight Party Tickets and of Overvotes and Undervotes by Electronic Voting Systems

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 precinct return produced by an electronic voting system shall report every
			 voted ballot on which the voter has cast a vote for all candidates of one party
			 and no votes for candidates of any other party or for independent candidates as
			 straight party ticket, and shall report all other voted ballots as split
			 tickets.
b) All ballots not voted
			 shall be reported as blank ballots.
c) For the purpose of subsections (a) and (b)
			 of this Section
			 207.80,
			 a voted ballot is a ballot card otherwise countable under the Election Code now
			 or as hereafter amended which contains at least one (1) punched voting
			 position.
d) The precinct return
			 used by an electronic voting system shall produce an accurate report of all
			 overvotes and undervotes.
e) For
			 the purpose of subsection (a) of this Section an undervote occurs each time a
			 voter fails or omits to cast a vote for each candidate or proposition for which
			 he is entitled to cast a vote.
f)
			 For the purpose of subsection (d) of this Section an overvote occurs each time
			 a voter casts more votes than he is entitled to cast for an office or a
			 proposition.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.90 - Reporting of Errors in Vote Tabulation Where Electronic Voting Systems Are In Use

Current through Register Vol. 48, No. 28, July 12, 2024
a) Each election
			 authority shall verbally and in writing report to the State Board of Elections
			 each instance of apparent failure or malfunction of electronic voting system
			 equipment, either hardware or software, which occurs during any election
			 conducted under the Election Code or during any test of electronic voting
			 systems required by the Election Code.
b) The verbal report required by subsection
			 (a) of this Section shall be made within 48 hours after the failure or error is
			 discovered and shall be made to the senior staff member present at the Division
			 of Voting Systems and Standards at the principal office of the State Board of
			 Elections in Springfield, Illinois, or at the permanent branch office of the
			 State Board of Elections in Chicago, Illinois, between the hours of 9:00 a.m.
			 and 4:30 p.m.
c) The written report
			 required by subsection (a) of this Section shall be made to the Director of the
			 Division of Voting Systems and Standards at the permanent office of the State
			 Board of Elections in Springfield, Illinois within 10 days after the discovery
			 of the failure or error by the election authority. The written report may be in
			 letter form and shall be sufficient if it includes
1) A one or two sentence description of the
			 failure or error;
2) An
			 identification by make and model number of the equipment or program which
			 failed, if any; and
3) The
			 corrective action taken.
4)
			 Additional information concerning the error or failure may be included in the
			 written report by the election authority.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.100 - Requirements for Operator's Log

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 The operator's log required by Section 24A-13 of the Election Code (Ill. Rev.
			 Stat., 1985, ch. 46, par. 24A-13) shall be kept on and provide the information
			 required by the State Board of Elections form devised for that purpose and
			 incorporated in this Part as Appendix A hereto.
b) The operator's log may be
			 computer-generated so long as it conforms to and provides the information
			 required by this Part and its Appendix A.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.110 - Requirements for Voter Information Tapes

Current through Register Vol. 48, No. 28, July 12, 2024
a) This rules implements Sections 4-8, 5-7,
			 and 6-35 of the Illinois Election Code.
b) Electronic data processing information
			 containing voter registration information required to be furnished by election
			 authorities to the State Board of Elections ("Board") shall be furnished in the
			 format identified in Appendix B to this Part. The physical and logical data
			 structure, as well as form, are part of the format.
c) The following information must be
			 furnished for all registered voters:
1)
			 name;
2) residential
			 address;
3) precinct;
4) ward, if the voter's residence is in a
			 ward;
5) township, if the voter's
			 address is in a county under township organization;
6) county;
7) representative district;
8) legislative district; and
9) congressional district.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.130 - Testing Voting Systems

Current through Register Vol. 48, No. 28, July 12, 2024
The State Board of Elections shall, whenever possible, conduct
				the special tests of voting systems authorized by Section 24A-9 of the Election
				Code [10
				ILCS 5/24A-9 ] on Board's own equipment at its
				principal office or its permanent branch office, rather than conduct such tests
				in the field.
a) To facilitate such
			 testing, each supplier or vendor of electronic vote tabulation systems shall,
			 upon written request by the State Board of Elections, provide to the State
			 Board of Elections a current, working copy of software programs which the
			 supplier or vendor provides to the election authorities whose voter systems are
			 to be tested, together with instructions for the installation and use of such
			 programs.
b) Election authorities
			 whose electronic voting systems are to be tested shall, upon written request
			 from the State Board of Elections, provide on the standard electronic medium,
			 and in the appropriate form for the system which is being tested, all ballot
			 configuration data necessary to conduct a test of the vote tabulation system.
			 Where such data changes after the election authority's initial submission of
			 data, the election authority shall amend its submission to reflect those
			 changes.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.140 - Certification of Signature Imaging Systems

Current through Register Vol. 48, No. 28, July 12, 2024
a) A signature imaging system is a system of
			 computer hardware and software which captures, stores and reproduces an image
			 of a signature from an original document.
b) Except for those signature imaging systems
			 in use by election authorities on November 15, 1996, no signature imaging
			 system may be employed by an election authority unless it is first approved by
			 the State Board of Elections (Board) upon the application of the election
			 authority seeking to employ the system.
c) Each election authority applying to the
			 Board for the certification of a signature imaging system shall make its
			 application in writing and shall represent to the Board that the system it
			 seeks to have certified complies with applicable statutes. Such representation
			 shall be sufficient evidence of compliance for the Board to certify the
			 system.
d) The Board shall, for
			 good cause shown, decertify any system previously certified for use by election
			 authorities.
e) The application,
			 approval, and decertification process shall be in accord with those procedures
			 set out in 26 Ill. Adm. Code 204, Approval of Voting Systems, except that:
1) the election authority shall make the
			 application for certification;
2)
			 signature imaging systems shall not be required to meet the requirements of 26
			 Ill. Adm. Code
			 204.40
			 for interim or final approval, nothing in 26 Ill. Adm. Code 204 to the contrary
			 withstanding;
3) the Board shall
			 accept the representation of the election authority that the system complies
			 with applicable statutes as prima facie evidence that the system does in fact
			 so comply;
4) in the even that the
			 Board determines to test a system in anticipation of decertification, it shall
			 require the election authority to prepare a sample poll list of signature
			 images of voters of the kind intended to be used in the polling place, not to
			 exceed 5% of the precincts in the jurisdiction of the election authority,
			 together with the original documents from which those signature images with the
			 originals; and
5) The Board shall
			 provide not less than thirty (30) days notice to an election authority prior to
			 testing a certified system and shall not decertify a certified system in the
			 thirty (30) days immediately preceding an election.
The Board shall prescribe the form of the application and shall
				publish and make available to election authorities procedural operation
				criteria that meet the requirements of applicable statutes.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.150 - Receipt and Dissemination of Absentee Voting Information

Current through Register Vol. 48, No. 28, July 12, 2024
a) Sections 19-4 and 20-4 of the Election
			 Code require the election authorities in Illinois to transmit to the State
			 Board of Elections the name, street address, ward or township, and precinct
			 number of every person who:
1) requests an
			 absentee ballot to be voted either in person or by mail;
2) voted early under the provisions of
			 Article 19A of the Election Code; or
3) voted under the provisions of grace period
			 voting contained in Section 4-50, 5-50 or 6-100 of the Election Code.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.160 - Attendance of Members at Board Meetings other than by Physical Presence

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to the Open Meetings Act [5 ILCS 120 ], a quorum of
				Members of the Board must be physically present at the public and accessible
				location of any meeting of the Board and public notice must be given of such
				meeting. If a quorum of the Members of the Board is physically present, other
				Members of the Board may attend the meeting by participating in a video or
				audio conference, provided that:
a)
			 The Member is prevented from physically attending the meeting by reason of:
1) personal illness or disability;
2) the duties of the Member, in the course of
			 his or her employment or service (either with the State Board of Elections or
			 other employment), prevent the Member from attending the meeting in person;
			 or
3) a family or other emergency;
			 for purposes of this Part, emergency shall be defined as a sudden, generally
			 unexpected occurrence or set of circumstances demanding immediate
			 action.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.170 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Board" means the State Board of Elections created by the
				Code.
"Code" means the Election Code [10 ILCS 5 ].
"Contact", as defined in Section 12A-35 of the Code, includes
				the following means of communication: telephone, electronic mail, facsimile
				machine and/or United States Postal Service.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Section 207.180 - Candidate Statement Deadlines

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 The Board shall publish, no later than the 45th day
			 before a General Election in which a statewide candidate appears on the ballot,
			 an Internet Voters' Guide.
b)
			 Notification shall go out to all candidates who have been certified by the
			 State Board of Elections to appear on the General Election ballot that an
			 Internet Voters' Guide will be published.
c) Notification shall be by telephone,
			 electronic mail, facsimile machine and/or United States Postal
			 Service.
d) The Board will issue
			 the notification not later than five business days after certification. In the
			 event that an amended certification has been issued by the Board adding a
			 candidate's name to the ballot and the new certification is issued no later
			 than 55 days prior to the General Election, the five business day notice shall
			 be provided to the new candidate as well. If a previously notified candidate
			 has been removed from the ballot pursuant to an amended certification, that
			 candidate will be notified, within five business days after the issuance of the
			 amended certification, regardless of when the amended certification was issued,
			 that his or her name will not be included in the Guide.
e) No statements or photographs will be
			 accepted for inclusion in the Voters' Guide after 5:00 pm on the
			 50th day before the General Election.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 207 - MISCELLANEOUS › Appendix B - VIS Format

Current through Register Vol. 48, No. 28, July 12, 2024
STATE OF ILLINOIS
STATE BOARD OF ELECTIONS
VOTER INFORMATION SYSTEM
PRESCRIBED FORM
Technical Data
9 Track Magnetic Tape
No Label
EBCDIC
237 Bytes Per Record
1600 bpi or 6250 bpi
20 Records Per Block
DATA ITEM
A/N
LENGTH
FROM POS.
TO POS.
JURISDICTION CODE
N
3
1
3
VOTER IDENTIFICATION CODE
N
8
4
11
JURISDICTION DATA
CONGRESSIONAL DISTRICT
N
2
12
13
LEGISLATIVE DISTRICT
N
2
14
15
REPRESENTATIVE DISTRICT
N
3
16
18
TOWNSHIP CODE
A/N
2
19
20
CITY CODE
A/N
2
21
22
WARD
N
2
23
24
PRECINCT
N
4
25
28
VOTER DATA
REGISTRATION DATE
MONTH
N
2
29
30
DAY
N
2
31
32
YEAR
N
2
33
34
VOTER NAME
LAST NAME
A/N
20
35
54
FIRST NAME
A/N
15
55
69
MIDDLE NAME
A/N
15
70
84
NAME SUFFIX
A/N
3
85
87
VOTER ADDRESS
ADDRESS FORMAT INDICATOR
A/N
1
88
88
FREE FORM STREET
A/N
38
89
126
FORMATTED STREET
HOUSE NUMBER
A/N
5
89
93
HOUSE FRACTION
A/N
1
94
94
STREET DIRECTION
A/N
2
95
96
STREET NAME
A/N
24
97
120
RURAL ADDRESS
RURAL ADDR NAME
A/N
16
97
112
RURAL COORDINATE 1
N
4
113
116
RURAL COORDINATE 2
N
4
117
120
APARTMENT LOT BOX
INDICATOR
A/N
1
121
121
APARTMENT LOT BOX NUMBER
A/N
5
122
126
CITY
A/N
20
127
146
ZIP CODE
N
9
147
155
SEX CODE
A/N
1
156
156
BIRTH DATE
MONTH
N
2
157
158
DAY
N
2
159
160
CENTURY
N
2
161
162
YEAR
N
2
163
164
SOCIAL SECURITY NUMBER
N
9
165
173
DRIVERS LICENSE NUMBER
A/N
12
174
185
TELEPHONE NUMBER
N
10
186
195
REGISTRATION TYPE
A/N
1
196
196
PHYSICAL IMPAIRMENT
A/N
1
197
197
INDICATOR
VOTING HISTORY MATRIX
ELECTION YEAR
(1)
N
2
198
199
ELECTION TYPE
(1,1)
A/N
1
200
200
VOTE INDICATOR
(1,1)
A/N
1
201
201
ELECTION TYPE
(1,2)
A/N
1
202
202
VOTE INDICATOR
(1,2)
A/N
1
203
203
ELECTION TYPE
(1,3)
A/N
1
204
204
VOTE INDICATOR
(1,3)
A/N
1
205
205
ELECTION YEAR
(2)
N
2
206
207
ELECTION TYPE
(2,1)
A/N
1
208
208
VOTE INDICATOR
(2,1)
A/N
1
209
209
ELECTION TYPE
(2,2)
A/N
1
210
210
VOTE INDICATOR
(2,2)
A/N
1
211
211
ELECTION TYPE
(2,3)
A/N
1
212
212
VOTE INDICATOR
(2,3)
A/N
213
213
ELECTION YEAR
(3)
N
2
214
215
ELECTION TYPE
(3,1)
A/N
1
216
216
VOTE INDICATOR
(3,1)
A/N
1
217
217
ELECTION TYPE
(3,2)
A/N
1
218
218
VOTE INDICATOR
(3,2)
A/N
1
219
219
ELECTION TYPE
(3,3)
A/N
1
220
220
VOTE INDICATOR
(3,3)
A/N
1
221
221
ELECTION YEAR
(4)
N
2
222
223
ELECTION TYPE
(4,1)
A/N
1
224
224
VOTE INDICATOR
(4,1)
A/N
1
225
225
ELECTION TYPE
(4,2)
A/N
1
226
226
VOTE INDICATOR
(4,2)
A/N
1
227
227
ELECTION TYPE
(4,3)
A/N
1
228
228
VOTE INDICATOR
(4,3)
A/N
1
229
229
ELECTION YEAR
(5)
N
2
230
231
ELECTION TYPE
(5,1)
A/N
1
232
232
VOTE INDICATOR
(5,1)
A/N
1
233
233
ELECTION TYPE
(5,2)
A/N
1
234
234
VOTE INDICATOR
(5,2)
A/N
1
235
235
ELECTION TYPE
(5,3)
A/N
1
236
236
VOTE INDICATOR
(5,3)
A/N
1
237
237
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.10 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) The purpose of
			 this Part is to establish minimum guidelines to be used in determining:
1) whether a system of registration is
			 accessible to handicapped and elderly potential voters; and
2) whether facilities used as polling places
			 in all elections are accessible to handicapped and elderly voters pursuant to
			 the Federal "Voting Accessibility for the Elderly and Handicapped Act," Public
			 Law 98-435 and Section 11-4.2 of the Election Code (The Act) (Ill. Rev. Stat.
			 ch. 46, par. 11-4.2 as amended by Public Act 84-808, effective January 1,
			 1986).
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
For the purpose of this rules, the following definitions shall
				apply:
"Accessible" means "open to" or "available" as defined in
				Section 11-4.2 of the Act.
"Accessible Polling Place Facility" describes the combination
				of the various elements of the built environment as prescribed by this Part
				which allows entrance to, egress from and use of polling place facilities by
				handicapped and elderly voters.
"Accessible System of Registration" is one which is accessible
				to the handicapped and elderly as prescribed in this Part.
"Blend to a Common Level" refers to the meeting of two or more
				surfaces so that there is no abrupt vertical change in any of the surfaces
				which could create a tripping hazard or divert the direction of the caster
				wheels on a wheelchair.
"Built Environment" means a constructed surrounding.
"Circulation Route" means a continuous path of travel from the
				curb or parking area to the polling place building, into and through the
				polling place building to the voting area and includes both horizontal and
				vertical travel.
"Curb" means the inside boundary of the street, driveway or
				parking lot.
"Elderly" means any person who is 65 years of age or older as
				defined in Section 1-3(19) of the Act.
"Exterior Circulation Route" means that part of a circulation
				route from the curb or parking area to the point of entry to the polling place
				building.
"Handicapped" means any person who has a temporary or permanent
				physical disability as defined in Section 1-3(2) of the Act.
"Interior Circulation Route" means that part of a circulation
				route from the point of entry to the polling place building through the polling
				place building to the voting area.
"Passenger Loading Zone" is a place specifically provided
				outside of the vehicular traffic flow designed for the drop-off of pick-up of
				passengers from vehicles.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.30 - Guidelines for Accessibility

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 System of Registration
To be accessible to handicapped and elderly potential voters a
				system of registration shall provide an opportunity for each potential voter to
				register at the residence of such voter.
b) Polling Places
To be accessible to handicapped and elderly voters a polling
				place must have at least one circulation route which meets the following
				criteria:
1) Exterior Circulation
			 Routes
There shall be at least one path of travel that shall have no
				steps or slope greater than 1:12 from the curb or parking area to an entrance
				of the polling place building and facilities.
A) Walks and Sidewalks
i) The narrowest unobstructed width of walks
			 and sidewalks shall be 3'-0".
ii)
			 Walks and sidewalks shall be of a continuing common surface, not interrupted by
			 changes in level steeper than 1:20 and inconsistent with Section
			 209.30(d).
			 Surfaces shall be firm and stable. A firm surface is one that is made of
			 concrete, brick, packed gravel, asphalt, wood or other manmade
			 surface.
iii) Walks with gradients
			 steeper than 1:20 shall be considered as ramps and conform to the requirements
			 of Section
			 209.30(d)
			 of this Part. Ramps on walks shall not be steeper than 1:12.
iv) Walks with sustained gradients of no
			 greater than 1:20 shall have level areas of at least 5' in length at intervals
			 of not more than 110'.
v) No rigid
			 or hard object shall project into the space above a walk lower than 7'6"
			 measured from the surface.
vi)
			 Wherever walks and sidewalks intersect with other walks and sidewalks, parking
			 lots, driveways, or streets, the surfaces shall blend to a common level to
			 allow smooth passage of wheelchairs. (See Appendix A)
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.40 - Determination of Accessibility

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 County Board or Board of Election Commissioners shall survey every polling
			 place facility to be used throughout the jurisdiction to determine whether such
			 facilities are in compliance with the criteria set forth in this
			 Part.
b) The survey shall be
			 completed using the form prescribed by the State Board of Elections. This
			 completed survey form shall be retained by the election authority for the
			 period the site is used as a polling place. Copies of the survey shall be made
			 available for public inspection and to the State Board of Elections upon
			 request.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.50 - Exemption Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
a)
1) A facility shall be considered to be a
			 potential polling place when it can be leased for the hours needed on election
			 day at the normal rate paid by the jurisdiction and meets the requirements of
			 Sections 11-2 and 11-4 of the Act.
2) If all potential polling place facilities
			 have been surveyed and no accessible facility is available and the facilities
			 which are available cannot reasonably be made temporarily accessible, due to
			 budgetary and available manpower constraints, the election authority shall
			 request in writing to the State Board of Elections that the existing polling
			 place be exempt from the criteria set forth in this Part. A separate request
			 for exemption shall be submitted for each polling place not in compliance.
			 Completion of a survey form is not required for facilities not used. Nothing
			 herein shall require the installation of temporary ramps. ( 41 U.S.C.
			 1973ee-1(b) )
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.60 - Emergency Provision

Current through Register Vol. 48, No. 28, July 12, 2024
a) If an
			 election authority has determined that an accessible polling place has become
			 unavailable due to reasons such as discovery of previously-unknown leasing
			 restraints, snow, fire, labor strikes, natural disasters or unforseen
			 circumstances less than 30 days prior to an election, an emergency exists and
			 this Part shall not apply.
b) Any
			 alternate polling place not in compliance with this Part shall be considered
			 temporary and cannot be used in ensuing elections without an exemption from the
			 State Board of Elections.
c) Not
			 more than 30 days following the election, the election authority shall notify
			 the State Board of Elections in writing of the polling place change and
			 describe the emergency which caused the alternate polling place to be
			 used.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.70 - Alternative Means for Casting Ballots at Inaccessible Polling Places

Current through Register Vol. 48, No. 28, July 12, 2024
a) In those
			 instances where an exemption has been granted pursuant to Section
			 209.50 of
			 this Part, or where an alternate polling place which is not in compliance with
			 Section
			 209.30
			 of this Part is established under Section
			 209.60 of
			 this Part, any handicapped or elderly voter who is prevented from entering the
			 polling place shall be entitled to request that a ballot be delivered to such
			 voter at the point where the voter is unable to continue toward the polling
			 place. However, no ballot shall be delivered to such voter beyond the farthest
			 point of inaccessibility along the circulation route.
b) The voter shall certify to the election
			 authority not later than the close of business on the day before the election,
			 on a form prescribed by the State Board of Elections, that he or she is unable
			 to enter the polling place and that he or she is requesting that a ballot be
			 delivered to the voter at the point where he or she is unable to continue
			 toward the polling place. However, no ballot shall be delivered to such voter
			 beyond the farthest point of inaccessibility along the circulation
			 route.
c) Two judges of election,
			 not of the same political party, shall deliver to the voter the appropriate
			 ballot to which the voter is entitled, a portable voting booth or other
			 enclosure that will allow the voter to mark his or her ballot in secrecy and a
			 marking device. (Section 7-47.1(b) of the Act)
d) In those instances where an established
			 polling place has been moved after notice of the polling place location has
			 been published by the local election authority, any handicapped voter may
			 request that a ballot be delivered at a point where he or she is unable to
			 continue toward the polling place; but in no case more than 50 feet from the
			 entrance to the building in which the polling place is located. This request
			 can be made at any time up through and including election day.
e) The voter must complete the entire voting
			 process, including the application for ballot from which the judges of election
			 shall compare the voter's signature with the signature on his or her
			 registration record card in the precinct binder. (Section 7-47.1(c) of the
			 Act)
f) After the voter has marked
			 his or her ballot and placed it in the ballot envelope or security sleeve (or
			 folded it in the manner prescribed for paper ballot), the 2 judges of election
			 shall return the ballot to the polling place and give it to the judges in
			 charge of the ballot box who shall deposit it therein. (Section 7-47.1(c) of
			 the Act)
g) No assistance may be
			 given to the voter in marking his or her ballot, unless the voter request such
			 assistance and completes the affidavit required by Section 17-14 of the
			 Election Code. (Sections 7-47.1(c) and 17-14 of the Act)
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.75 - Alternative Means for Casting Ballots at Accessible Polling Places

Current through Register Vol. 48, No. 28, July 12, 2024
a) Any handicapped
			 voter who, because of structural features of the building in which the polling
			 place is located, is unable to access or enter the polling place may request
			 that a ballot be delivered to such voter at the point where the voter is unable
			 to continue toward the polling place; but in no case shall a ballot be
			 delivered to the voter more than 50 feet from the entrance to the building in
			 which the polling place is located. (Section 17-13(b) of the Act)
b) The voter shall certify to the election
			 authority not later than the close of business on the day before the election,
			 on a form prescribed by the State Board of Elections, that he or she is unable
			 to enter the polling place and that he or she is requesting that a ballot be
			 delivered to the voter at the point where he or she is unable to continue
			 toward the polling place; but in no case more than 50 feet from the entrance to
			 the building in which the polling place is located. (Section 17-13(b) of the
			 Act)
c) Weather permitting, two
			 judges of election, not of the same political party, shall deliver to the voter
			 the appropriate ballot to which the voter is entitled, a portable voting booth
			 or other enclosure that will allow the voter to mark his or her ballot in
			 secrecy and a marking device. (Section 7-47.1(b) of the Act)
d) The voter must complete the entire voting
			 process, including the application for ballot from which the judges of election
			 shall compare the voter's signature with the signature on his or her
			 registration record card in the precinct binder. (Section 7-47.1(c) of the
			 Act)
e) After the voter has marked
			 his or her ballot and placed it in the ballot envelope or security sleeve (or
			 folded it in the manner prescribed for paper ballot), the 2 judges of election
			 shall return the ballot to the polling place and give it to the judges in
			 charge of the ballot box who shall deposit it therein. (Section 7-47.1(c) of
			 the Act)
f) No assistance may be
			 given to the voter in marking his or her ballot, unless the voter requests such
			 assistance and completes the affidavit required by Section 17-14 of the
			 Election Code. (Sections 7-47.1(c) and 17-14 of the Act)
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.80 - Responsibilities of the State Board of Elections

Current through Register Vol. 48, No. 28, July 12, 2024
The State Board of Elections shall:
a) prepare a list of all polling places by
			 election jurisdiction for which an exemption was granted. Such list shall
			 contain the location of the polling place, the reason for the inaccessibility
			 and the date the exemption was granted. Such list together with the petition
			 for exemption shall be a public record at the office of the State Board of
			 Elections;
b) within 2 days
			 following the receipt of a written notification from the United States Attorney
			 General or a person who is personally aggrieved by the noncompliance that an
			 election jurisdiction is not in compliance with this Part, transmit a copy of
			 the notification to the election authority. Upon receipt of this notice, the
			 election authority shall make available to the State Board of Elections copies
			 of the survey forms concerning the polling place facilities in
			 question.
c) not later than
			 September 1 of each even-numbered year, verify the list of exemptions with each
			 election authority; and
d) not
			 later than December 31 of each even-numbered year, report to the Federal
			 Election Commission, in a manner to be determined by the Commission, the number
			 of accessible and inaccessible polling places throughout the State on the date
			 of the preceding general Federal election and the reason for any instance of
			 inaccessibility. (
			 42
			 U.S.C. 1973ee-1(c)
			 )
Illinois Administrative Code › Title 26 - ELECTIONS › Part 209 - VOTING ACCESSIBILITY FOR THE ELDERLY AND HANDICAPPED › Section 209.90 - Registration and Voting Aids for the Elderly and Handicapped

Current through Register Vol. 48, No. 28, July 12, 2024
a) Each election
			 authority shall make available registration and voting aids for elderly and
			 handicapped individuals including:
1)
			 instructions, printed in large type, displayed in an unobstructed manner at
			 each permanent registration facility and each polling place. (Section 11-4.3 of
			 the Act)
2) voting aids for
			 visually impaired voters, such as a magnifying lens suitable to fit over the
			 ballot booklet in each polling place, a sample ballot printed in large type, or
			 sample ballot booklet pages printed in large type; and
3) a large-handled stylus for punching the
			 ballot in each polling place.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.210 - Introduction

Current through Register Vol. 48, No. 28, July 12, 2024
a) General
1) Subject
This Part establishes the
				basic policies governing the personnel in the Office of the State Board of
				Elections.
2) Equal
			 Employment
The Office of the State Board of Elections does not
				discriminate with respect to recruitment, hiring, promotion, renewal of
				employment, discharge, discipline, demotion, privileges or conditions of
				employment against any individual on any unlawful basis, including race, color,
				religion, sex, sexual orientation, age, marital status, physical or mental
				disability, national origin, citizenship, political affiliation, ancestry,
				military status or unfavorable discharge from military
				service.
3) Scope
All
				payroll employees of the Office of the State Board of Elections are subject to
				the provisions of this Part.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.218 - Application and Appointment

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Applications for Employment
1) Notice:
			 Positions shall be advertised in both the Springfield office and the Chicago
			 office by posting, unless the Executive Director directs otherwise. Other
			 recruitment methods may be used as deemed appropriate.
2) Submission of Application:
A) Persons seeking employment must submit an
			 application, resume or other documents demonstrating education and
			 experience.
B) Employees seeking
			 positions within the Office must apply in writing to the Director of the
			 organizational unit in which the desired position is located. The Director
			 shall submit copies of applications received to the Executive Director and the
			 Director of Administrative Services.
3) Screening of Applicants:
A) Interviews: Directors or their designees
			 are responsible for screening applications for non-Executive Employee
			 positions. Interviews may be conducted as part of the screening process.
			 Interviews shall be conducted by the Director of the organizational unit, or
			 their designee, the Director of Administrative Services or their designee, and
			 either the Human Resources Manager or another appropriate staff person chosen
			 by either the Executive Director or the Director of Administrative Services. In
			 any event, a minimum of two members of the interview panel must have
			 successfully completed the course for Rutan certification.
B) Board Conducted Interviews: The Board
			 shall conduct interviews for the positions of Executive Director, Assistant
			 Executive Director, General Counsel and Director.
C) Examinations: The Executive Director may
			 require any applicants for any positions to take examinations as a means to
			 assess knowledge, skills and the ability to perform the duties of the
			 position.
4) Criteria
			 for Selection:
A) Selection may be based on
			 education, experience, interviews, references, and examinations, if conducted.
			 Other factors, such as experience within the Office, may also be
			 considered.
B) Pre-employment
			 screening of applicants may include, but is not limited to, background checks
			 and routine reference verifications.
C) If, following the screening process, the
			 Director desires to place an applicant in a position, the Director shall submit
			 their recommendation to the Executive Director for final action, including the
			 decision not to fill the position.
D) A central file of all applicants who
			 applied for or were considered for a position, along with appropriate
			 supporting material, shall be maintained in the Office of Administrative
			 Services for a minimum of three years (application materials) or 10 years
			 (interview and section materials) from the date the position is filled or a
			 decision to not fill the position is made.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.222 - Work Schedule and Attendance

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 Executive Director shall establish and maintain on file in the Office of
			 Administrative Services a schedule of working hours for the Office.
b) The Office of Administrative Services
			 shall maintain daily attendance records for all employees.
c) An employee shall, whenever possible,
			 provide advance notice of absence from work. For those positions specified in
			 the Pay Plan, any time away from scheduled work hours that is not specifically
			 authorized by a Director or his or her designee in writing shall constitute
			 cause for a deduction from pay. Absence of an employee for five consecutive
			 workdays without reporting to the appropriate Director may be cause for
			 discharge.
d) Employees who do not
			 have earned time off credited to their name, yet are absent from work, shall be
			 marked as unexcused and their pay shall be adjusted to reflect the absence.
			 More than three unexcused absences annually could result in disciplinary
			 action, up to and including discharge.
e) Emergency Shut-Down:
1) The Executive Director (or his or her
			 designee) shall declare an emergency shut-down of the Office when there occurs
			 a disruption of the work at the worksite caused by a condition beyond the
			 control of the Office, such as equipment failure, terrorist attack, fire,
			 flood, snow, tornado or other natural disaster, or interruption of services
			 such as water or electricity. The Executive Director may require certain
			 employees to work during this period to maintain essential services, to help
			 restore services or for other necessary purposes.
2) It shall be the responsibility of the
			 Executive Director (or his or her designee) to notify affected employees of the
			 emergency shut-down. Time in non-work status is with pay. Those employees on
			 approved sick leave or vacation at the time of emergency shut-down shall be
			 reimbursed for those days previously approved.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.226 - Continuous Service

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Definition:
1) Continuous service is the
			 uninterrupted period of service from the date of original appointment to State
			 service.
2) Employees who have
			 previous State service that qualified for earning of vacation benefits shall be
			 given credit for that service, as determined by the Office or as required by
			 law.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.230 - Personnel Records and Performance Reviews

Current through Register Vol. 48, No. 28, July 12, 2024
a) Personnel Records
1) A personnel file shall be established for
			 each employee upon entry into employment and shall be maintained in the
			 Division of Administrative Services. When the following records are maintained,
			 they must be maintained in the personnel file:
A) Applications for employment, letters of
			 recommendation, resumes and school transcripts
B) Offers and acceptances of
			 employment
C) Employment
			 information cards
D) Personnel
			 transaction forms
E) Written
			 commendations and disciplinary actions
F) Annual performance appraisals
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.234 - Probationary Status

Current through Register Vol. 48, No. 28, July 12, 2024
a) Probationary
			 Period:
1) A probationary period of
			 approximately six months shall be served by a full-time employee who is newly
			 hired from outside the Office.
2) A
			 probationary period of approximately four months shall be served by a full-time
			 employee who is promoted. A probationary employee transferred during the
			 probationary period shall serve that portion of the probationary period that
			 was not completed at the time of the transfer. Trainee appointments promoted to
			 the target title after successful completion of the trainee period shall not be
			 subject to a probationary period.
3) If an employee is absent from work for
			 more than 15 calendar days during the probationary period, the probationary
			 period shall be extended by the length of the absence.
4) Probationary employees who have not
			 attained certified status shall have no right to grievance procedures with
			 regard to termination, demotion or other employment action.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.238 - Promotion

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition: A
			 promotion is the appointment by a Director or the Executive Director of an
			 employee to a position in a classification with a higher maximum permissible
			 salary than the former classification. The promotion of an employee by a
			 Director shall be subject to approval of the Executive Director.
b) Promotions from Within: If an outside
			 applicant and an internal applicant are equally qualified for a position, the
			 employee of the Office may be given preference.
c) Salary Increases Resulting from Promotion:
			 Upon promotion, the salary of an employee shall be as provided in the Pay
			 Plan.
d) Failure to Complete
			 Probationary Period:
1) A promoted, previously
			 certified employee who fails to satisfactorily complete the probationary period
			 in the promoted position because of inability to perform the duties and
			 responsibilities of the promoted position shall be returned to a position in
			 the classification from which promoted without the appeal rights specified in
			 Section
			 212.270 of
			 this Part.
2) A promoted employee
			 who has been previously certified in any position within the Office may be
			 discharged during the probationary period and, in this event, the employee has
			 the same rights to appeal as a certified employee.
3) No probationary employee shall be promoted
			 unless the employee has previously held certified status during the current
			 period of continuous service.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.242 - Employee Transfer

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Definition: A transfer is the assignment of an employee to a position whose
			 classification has the same maximum permissible salary as the former
			 classification.
b) Intra-Agency
			 Transfer: An employee may be transferred to a position involving similar
			 qualifications, duties, responsibilities, and salary range in another division,
			 section, or other unit within the Office. Transfers may be made by the
			 Executive Director as he or she deems necessary or desirable, in his or her
			 sole discretion.
c) Inter-Agency
			 Transfer: An employee may be transferred to a position in the same class, or to
			 a position involving similar qualifications, duties, responsibilities and
			 salary range in another agency of the State of Illinois, with the approval of
			 the other agency and the Office, the Executive Director and/or a Director, and
			 with the consent of the employee. For the purposes of this Section, however, an
			 employee who has laterally transferred from another State agency with less than
			 one year service in the Office shall not be awarded a promotion within the
			 Office unless there are no eligible and qualified candidates with more than one
			 year's service with the Office.
d)
			 Geographical Transfer: Geographical transfer is the transfer of an employee,
			 for the convenience of the employer, between the Chicago and Springfield
			 offices for the performance of duties other than temporary assignments or
			 details. An employee who refuses to accept a geographical transfer must report
			 for duty at the new location on the designated date but may make a written
			 appeal of the transfer to the Grievance Review Committee in accordance with the
			 procedures established in Section
			 212.270 of
			 this Part. An employee shall be reimbursed for all reasonable transportation
			 and moving expenses incurred in moving to a new location because of a permanent
			 geographical transfer with prior approval from the Executive Director, unless
			 the transfer was requested by the employee.
e) Rights of Transferred Employees: A
			 transferred employee shall retain status, continuous service, and all accrued
			 benefits.
f) Transfer of Duties:
			 When the duties of a position are relocated by transfer or by abolition and
			 reestablishment and when the duties are substantially the same as the
			 employee's current position classification, an incumbent employee may elect to
			 relocate and retain the duties of the position. Expenses incurred for
			 transportation and moving expenses are not subject to reimbursement.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.246 - Demotion

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition:
1) Demotion is the assignment of an employee
			 to a position in a classification having a lower maximum permissible salary
			 than the former classification, made for reasons of inability of the employee
			 to perform the work of the position from which the demotion was made or due to
			 the restructuring of duties and responsibilities within the organizational
			 unit.
2) A Director may initiate
			 demotion of an employee by submitting to the Executive Director and the
			 Director of Administrative Services a written statement of reasons for demotion
			 containing sufficient facts to show good cause for the demotion. No demotion
			 shall become effective until prior approval of the Executive Director and
			 written notice is served upon the employee.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.250 - Layoff

Current through Register Vol. 48, No. 28, July 12, 2024
a) Layoff Procedure
1) A Director may request the layoff of an
			 employee because of lack of funds, material change in duties or organization,
			 reduced workload or lack of work, or the abolition of the employee's position.
			 Based on classification, division or other designation, the order of layoffs
			 shall be within organizational units justified by operations.
2) A proposed layoff plan prepared by the
			 Director of Administrative Services is subject to the Executive Director's and
			 the Board's approval before becoming effective and shall include the following:
A) A list of all employees in the
			 organizational unit in classifications affected by the layoff plan, showing
			 status and total continuous service for each employee;
B) A list of those employees to be laid
			 off;
C) Performance records of all
			 employees affected by the layoff plan; and
D) An explanation of the organizational unit
			 selected, reflecting division, geographical, operational, and other elements
			 deemed relevant by the Director.
Illinois Administrative Code › Title 26 - ELECTIONS › Part 212 - PERSONNEL › Section 212.254 - Voluntary Reduction

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Voluntary Reduction of Certified and Probationary Employees: Certified and
			 probationary employees may voluntarily request or accept assignment to a vacant
			 position in the same organizational unit in a classification having a lower
			 maximum permissible salary. All requests for or acceptances of the voluntary
			 reductions shall be in writing and signed by the employee and be directed to
			 the Director of the organizational unit in which the vacancy exists. No
			 reduction shall become effective without the written approval of the Executive
			 Director and upon delivery to the employee. A certified employee who is
			 assigned and accepts a voluntary reduction shall be certified in the lower
			 classification without serving a probationary period.
b) Certified employees who are subject to
			 layoff shall be advised by the Director of Administrative Services by written
			 notice of the opportunity to request a voluntary reduction. Requests for
			 voluntary reduction must be received prior to the proposed effective date of
			 layoff.