Florida Administrative Code › 66 - NAVIGATION DISTRICTS › 66B - Florida Inland Navigation District › Chapter 66B-1 - COOPERATIVE ASSISTANCE PROGRAM › Section 66B-1.011 - Reimbursement

Current through Reg. 50, No. 138; July 16, 2024
The District shall release program funds in accordance with
				 the terms and conditions set forth in the project agreement. This release of
				 program funds shall be on a reimbursement only basis unless otherwise
				 authorized by the Board. Board authorization shall only be given if the
				 applicant can demonstrate that the project cannot be accomplished otherwise.
				 The District shall reimburse the project sponsor for project costs expended on
				 the project in accordance with the project agreement. However, the Board may
				 approve the payment of all or a portion of the program funds upon the execution
				 of the project agreement. Project funds to be reimbursed will require the
				 submission of a Reimbursement Request Form and required supporting documents,
				 FIND Form No. 90-14 (effective date 7-30-02) hereby incorporated by reference
				 and available from the District office.
(1) Project Reimbursement: Project funds
				shall not be spent except as consistent with the project agreement cost
				estimate that was approved by the Board, which shall be an attachment to the
				project agreement. This cost estimate will establish the maximum funding
				assistance provided by the District and the percentage of funding provided by
				each party to the project. The District will pay the lesser of (1) the
				percentage total of project funding that the Board has agreed to fund, or (2)
				the maximum application funding assistance amount.
(2) Phase I Reimbursement: In accordance with
				these rules, reimbursement cannot be made on a Phase I application until a
				construction contract is executed by the applicant for the construction phase
				of the project. If the Phase I project is completed but a construction contract
				is not executed by the three (3) year project deadline, then the District shall
				only allow one (1) year from the Phase I project deadline to enter into the
				required construction contract before the Phase I funding is
				cancelled.
(3) Reimbursement
				Requests: All project costs shall be reported to the District and summarized on
				the Reimbursement Request Form. All requests for reimbursement shall include
				supporting documentation, such as billing statements for work performed and
				cancelled payment vouchers for expenditures made.
(4) Retainage: The District shall retain ten
				(10%) percent of all reimbursement payments until final certification of
				completion of the project. The District shall withhold any reimbursement
				payment, either in whole or part, for non-compliance with the terms of this
				agreement.
(5) Advanced Payment:
				For those projects where the Board approves payment of project funds in
				advance, the project sponsor shall provide an accounting of the expended
				program funds prior to the expiration date of the contract. Any program funds
				not expended pursuant to the Project Agreement shall be reimbursed to the
				District.
(6) Recovery of
				Additional Project Funding: If the project sponsor receives additional funding
				for the project costs from another source that was not identified in the
				original application and that changes the agreement cost-share percentage, the
				project sponsor shall proportionately reimburse the District's program funds
				equal to the cost-share percentage in the approved project agreement. The
				project sponsor shall promptly notify the District of any project payments it
				receives from a source other than the District.
Rulemaking Authority  374.976(2)  FS. Law Implemented
					  374.976(1)  FS.
New 12-17-90, Formerly 16T-1.011, Amended 3-31-99, 7-30-02,
					 3-7-11.