California Code of Regulations › Title 5 - Education › Division 4 - California Student Aid Commission › Chapter 1 - California Student Aid Commission › Article 12.8 - Learning-Aligned Employment Program › Section 30603 - Institution Responsibilities

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Each
				  Institution shall designate a Program coordinator to manage the Institution's
				  participation, and provide the coordinator's contact information to the Commission.
				  The coordinator shall serve as the point of contact for the Commission and Eligible
				  Employers.
(b) Each Institution shall
				  develop a process by which a Student may apply and be considered for a LAEP-funded
				  position. This process shall be consistent with the Institution's existing practices
				  and procedures, shall comply with all Program requirements, and shall include a
				  method by which the Institution shall prioritize for available employment
				  opportunities students who are first generation college students, current or former
				  foster youths, or who are homeless or are at risk of being homeless, as well as
				  prioritizing students who are majoring in a science, technology, engineering, or
				  mathematics discipline.
(c) Institutions
				  shall maintain appropriate documentation for each Eligible Student participating in
				  the Program. This documentation shall include, but not be limited to, the following:
(1) Evidence that the Eligible Student meets the
				  requirements of the Program as described in section
				  30602.
(2) The student agreement, if an Institution
				  chooses to enter into an agreement with each Eligible Student.
(3) Evidence that the employment opportunity is
				  related to the Eligible Student's area of study, career objective, or exploration of
				  career objectives. This evidence may include self-certification from the Eligible
				  Student or a written evaluation from Institution faculty or staff.
(4) Evidence that the Participating Employer is
				  capable of providing full-time employment opportunities after graduation, or
				  opportunities to connect with other employers that are capable of providing
				  full-time employment opportunities after graduation, within the Eligible Student's
				  area of study. This evidence shall be included in the employer agreement, or by a
				  written statement from the Participating Employer, or by a written evaluation from
				  Institution faculty or staff.
(5) A job
				  description that includes, but is not limited to, the following:
(A) Name/classification of position
(B) Name and address of employer
(C) Department or office where the Eligible
				  Student will be employed
(D) Location
				  where the Eligible Student will perform his or her duties
(E) Name of the Eligible Student's
				  supervisor
(F) The term of the Eligible
				  Student's anticipated employment, including beginning and ending dates
(G) Purpose or role of the position within the
				  organization
(H) Duties and
				  responsibilities associated with the position
(I) Rates of pay for the position
(J) General qualifications for the position and
				  for various levels and rates of pay associated with the position
(K) Procedures to determine an Eligible Student's
				  rate of pay
(L) Evaluation procedures
				  and schedules, if applicable
(6) Records of payments provided to each Eligible
				  Student, financial need analysis documents, job descriptions, employer agreements,
				  financial aid award documents, and time sheets.