Illinois Administrative Code › Title 86 - REVENUE › Part 1910 - PRACTICE AND PROCEDURE FOR APPEALS BEFORE THE PROPERTY TAX APPEAL BOARD › Section 1910.12 - Meetings of the Board

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Section
			 is to be construed and administered in accordance with the appropriate
			 provisions of the Open Meetings Act [ 5 ILCS 120 ].
b) Participation in Meetings: Participation
			 in meetings is limited to the Board members and the Board's staff. The Board
			 may waive this limitation except when waiver is inconsistent with the Property
			 Tax Code, the Open Meetings Act, or this Part. Any person may address the
			 Property Tax Appeal Board during a meeting provided no less than 10 days
			 advance written notice of the scheduled meeting is given to the Board
			 identifying the name, address, telephone number and email address of the
			 individual appearing to address the Board, along with a summary of the topic
			 that will be presented. No person shall be allowed to address the Board during
			 a meeting in a manner that would violate Section
			 1910.71
			 regarding ex parte communications. The time period any person will be allowed
			 to address the Board during a meeting shall not exceed 10 minutes.
c) Public Notice: The Board shall post, on or
			 before January 1 of each year, its tentative schedule of meetings for that
			 calendar year stating the date, time and place of the meetings. This
			 publication, however, shall not preclude the Board from changing the date of a
			 meeting when necessary to achieve the attendance of the maximum number of Board
			 members, to account for weather emergencies, or other extraordinary
			 circumstances.
d) Meeting Agenda
			 and Posting: The Board shall prepare an agenda for each meeting. The agenda
			 shall constitute notice of the matters to be heard by the Board at that
			 meeting. The agenda for each regular meeting shall be posted at the Board's
			 offices and at the location where the meeting is to be held, in an area easily
			 accessible to the public, and at the earliest practicable date, but in no event
			 less than 48 hours prior to the scheduled meeting. Agendas for regular meetings
			 are for information purposes only. Inclusion of an item on the agenda shall not
			 require the Board's consideration.
e) Special Meetings: Special meetings may be
			 called at any time, in conformance with the Open Meetings Act, by the Chair of
			 the Board through the Executive Director.
f) Minutes: Minutes of open Board meetings
			 shall be taken by the Executive Director or an assigned designee and shall be
			 available for public inspection within 7 days after their approval by the
			 members. Minutes shall include the date, time and place of the meeting, the
			 members of the Board recorded as either present or absent, whether members were
			 physically present or present by means of video or audio conference, a summary
			 of discussion on all matters proposed, deliberated or decided, and a record of
			 any votes taken. The Board shall post the minutes of a regular meeting open to
			 the public on the Board's website within 7 days after approval of the minutes
			 by the Board. Any minutes of meetings open to the public posted on the Board's
			 website shall remain posted on the website for at least 60 days after their
			 initial posting. (See Section 2.06 of the Open Meetings Act.)
g) Quorum and Voting: Three members of the
			 Board shall constitute a quorum for the transaction of business and the
			 affirmative vote of three members is necessary to adopt any final decision,
			 motion, resolution or ordinance. Members attending the meeting by physical
			 presence, video or audio conference shall constitute an attendance at a Board
			 meeting. Board members physically present at either office of the Property Tax
			 Appeal Board in Springfield or Des Plaines during a simultaneous meeting at
			 both locations held through an interactive video conference shall count towards
			 determining a quorum of members physically present at a scheduled meeting of
			 the Board. Each member attending a meeting shall have one vote in any matter
			 before the Board. Voting shall be by voice vote and shall be recorded by the
			 Executive Director or an assigned designee. (See Section 1.02 of the Open
			 Meetings Act.)
h) Attendance by
			 Means Other than Physical Presence:
1) Any
			 member of the Board may participate in any meeting of the Board by video or
			 audio conference from a location other than a Property Tax Appeal Board office
			 provided that a quorum of the members of the Board is physically present at the
			 Property Tax Appeal Board offices as decribed in subsection (g) and a majority
			 of the Board allows the member to attend by video or audio conference, and the
			 member is prevented from attending the meeting because of:
A) personal illness or disability;
B) employment purposes or the business of the
			 Board; or
C) a family or other
			 emergency.