reglab/statecodes huggingface dataset:
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2 - Postal Registration of Voters › Section 19058 - Voter Notification Card. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Repealer
					 filed 6-8-84; effective thirtieth day thereafter (Register 84, No.
					 23).
Note: Authority cited: Section
						505 Elections Code. Reference:
						Sections
						504 and
						505,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2 - Postal Registration of Voters › Section 19059 - Languages

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The forms prescribed in Section
					 19055 shall be printed in the
					 following languages:
(a) Monolingual
				  English versions
(b) Bilingual
				  versions
(1) English-Spanish
(2) English-Chinese
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19060 - Purpose

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The purpose of
				  this Chapter is to establish standards and procedures for processing,
				  transmitting, and maintaining voter registration records in a manner that
				  conforms with the statewide voter registration system requirements set forth in
				  the Help America Vote Act of 2002 (HAVA) (52 U.S.C. Sections
				  20901,
et seq.
), the
				  National Voter Registration Act of 1993 (NVRA) (52 U.S.C. Sections
				  20500,
et seq.
), and state
				  law.
(b) This Chapter applies to
				  the Secretary of State and all county elections officials within the State of
				  California with respect to processing, transmitting, and maintaining voter
				  registration records.
(c) The
				  Secretary of State shall maintain the official statewide voter registration
				  system. County elections officials shall synchronize voter registration records
				  in the county election management system with the statewide voter registration
				  system and use the official statewide voter registration system to determine
				  eligibility to vote.
1. New
					 article 2.5 (sections
					 19060-19098) and section filed
					 8-27-2020; operative 8-27-2020 pursuant to Government Code section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19061 - Immediate Action Required

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Unless otherwise provided in state or federal statute,
					 state or federal regulation, or a binding court decision, if a county elections
					 official receives notification from a voter, the Secretary of State, another
					 county, or a court requesting or directing a modification to a voter's
					 registration record, the county elections official shall immediately take all
					 reasonable actions to apply the modification or research and resolve the
					 notification, including but not limited to, reviewing registration and voting
					 history, reviewing source documents, matching signatures, or contacting the
					 voter directly. The notification shall be resolved no later than five (5)
					 business days from receipt by the county elections official. The modification
					 shall not be effective until the county elections official has submitted the
					 update to the statewide voter registration system.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19062 - Definitions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
As used in this Article, the following terms have the
					 following definitions:
(a) "Active
				  voter" means any registered voter legally entitled to vote pursuant to
				  Elections Code sections
				  2000 and
				  2101 and
				  who is not currently deemed an "inactive voter" or a "cancelled voter" as
				  defined in this section.
(b)
				  "Adjudication" means to make a decision as to the correctness of a ballot and
				  accept or deny the ballot.
(c)
				  "Business day" means each day in which the county elections official, as
				  defined below, is open for business pursuant to Civil Code section
				  9.
(d) "Cancelled voter" means an individual
				  whose voter registration has been cancelled pursuant to Elections Code section
				  2201 or
				  2226.
(e) "Confidential voter" means a voter who
				  has been granted confidential voter status pursuant to Elections Code section
				  2166,
				  2166.5, or
				  2166.7.
(f) "County elections official" means a
				  county clerk, registrar of voters, elections supervisor having jurisdiction
				  over elections within the county, or any person who is charged with the duty of
				  conducting an election.
(g) "Data
				  Standards" mean the VoteCal Data Standards (revised January 27, 2020;
				  incorporated by reference).
(h)
				  "Deficient registration record" means a record that does not contain the
				  required substantive registration information necessary to determine
				  eligibility to vote as set forth in Elections Code sections
				  2150 and
				  2154. A
				  deficient registration record is the same as an incomplete affidavit.
(i) "Election information system" means the
				  set of software and hardware components used to process, store, and transmit
				  voter registration data. The county election management system is one such
				  component of this system.
(j)
				  "Election management system" or "EMS" shall have the meaning set forth in
				  Elections Code section
				  2500.
(k) "External state organization" shall
				  include the following:
(1) California
				  Department of Motor Vehicles (DMV)
(2) California Department of Public Health
				  (CDPH)
(3) California Department of
				  Corrections and Rehabilitation (CDCR); and
(4) California Employment Development
				  Department (EDD)
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19063 - Communication Between the Statewide Voter Registration System and the County

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The statewide voter registration system shall communicate
					 with the county EMS through electronic messages. For messages that require a
					 county elections official's response and/or action, the county elections
					 official shall comply with Section
					 19061.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19065 - Data Restoration After a Recovery Event

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
If a county experiences an event necessitating voter
					 registration data recovery, the county shall:
(a) Notify the Secretary of State Elections
				  Division Help Desk and the county EMS vendor within 24 hours of
				  discovery.
(b) Coordinate
				  restoration with the Secretary of State Elections Division Help Desk and the
				  county EMS vendor.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19066 - EMS Certification

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Any portion of the EMS used by county
				  elections officials that is integrated with the statewide voter registration
				  system shall be certified by the Secretary of State and shall adhere to all
				  applicable federal and state laws.
(b) In order for an EMS to be certified by
				  the Secretary of State, the EMS vendor shall:
(1) Submit an application on the California
				  Application for Certification of an Election Management System (revised May 20,
				  2020; incorporated by reference).
(2) Develop a plan and schedule, in
				  collaboration with the Secretary of State, outlining the strategy to manage the
				  EMS remediation and/or development (software development lifecycle).
(3) Develop an EMS system, including system
				  and security documentation that complies with the statewide voter registration
				  system Integration Specifications, approved change requests, and the Data
				  Standards.
(4) Successfully
				  complete all user acceptance testing (UAT) of their system with the Secretary
				  of State and one of each certified EMS's contracted counties. UAT testing
				  includes resolving all statewide voter registration system interface related
				  defects identified through testing. If all defects cannot be resolved, then the
				  EMS must identify and implement a mitigated workaround, which must be agreed to
				  in writing by all parties, until the resolution of defects can be
				  completed.
(5) Successfully support
				  system synchronization checks initiated by county elections officials and/or
				  the Secretary of State and resolve differences, if any.
(6) Enter into a contract with the Secretary
				  of State for ongoing maintenance, operation, and system
				  changes.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19067 - Certified EMS

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  certified EMS vendor shall certify in writing to the Secretary of State,
				  annually by February 1, compliance with the requirements set forth in this
				  section, for the previous year. The EMS certification shall be in substantially
				  the following form:
I/we hereby certify for the period commencing January 1,
					 20___ and ending December 31, 20___, that [Company] have/has done the
					 following:
i. Adhered to the
				  Integration Specifications;
ii.
				  Adhered to the Data Standards;
iii.
				  Implemented all applicable approved change requests;
iv. Complied with all applicable federal and
				  state laws; and
v. Deposited the
				  current version of the EMS source code with an approved escrow facility in
				  accordance with Section
				  2501 of the
				  Elections Code and Chapter 6 of Division 7 of Title 2 of the California Code of
				  Regulations.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19068 - EMS Changes

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Changes to a certified EMS that will impact the statewide voter registration
				  system or any other certified EMS currently in use shall not occur during the
				  60 days prior to a statewide election without written approval from the
				  Secretary of State and when necessary to conduct the election. For any change
				  occurring during the 60 days prior to a statewide election to address a
				  critical defect or bug, the certified EMS vendor shall follow the timelines
				  specified in subdivision (d)(1) of Section
				  19067 and implement the change upon
				  receipt of written approval from the Secretary of State.
(b) The certified EMS vendor shall conduct
				  EMS system integration testing with the Secretary of State prior to making any
				  EMS changes that potentially impact the ability of a certified EMS to be
				  compliant with the Data Standards, Integration Specifications, or
				  specifications regarding functioning of the statewide voter registration
				  system.
(c) The certified EMS
				  vendor shall do all of the following:
(1)
				  Work with the Secretary of State and their counties on the resolution of
				  defects, changes to the certified EMS that impact the statewide voter
				  registration system, and correction of data discrepancies and prioritize
				  defects and data discrepancies as to urgency and assign dates for
				  resolution;
(2) Coordinate any
				  release with the Secretary of State such that the release coincides with the
				  statewide voter registration system release, if any; and
(3) Work with the Secretary of State and the
				  counties to perform UAT for the statewide voter registration system and
				  certified EMS changes prior to any certified EMS release or
				  patch.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19069 - EMS Certification Revocation

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The Secretary of State shall review each certified EMS
					 periodically to determine whether or not it is following the requirements set
					 forth in Sections
					 19067 and
					 19068. Failure to comply with those
					 sections or other provisions of relevant state or federal law may result in the
					 revocation of EMS certification. The Secretary of State may pursue EMS
					 certification revocation when necessary for the continued functioning of the
					 statewide voter registration system, including any system changes needed or
					 desired by the Secretary of State or county elections officials, consistent
					 with evolving state and federal election laws. Prior to revoking the
					 certification, the Secretary of State shall provide written notice to the
					 affected counties and the certified EMS vendor. Revocation within six months of
					 any statewide election will not take effect until the 61st day following that
					 election.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19070 - County Change in EMS Vendor

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
If a county chooses to change EMS vendors and contract with
					 a different certified EMS vendor, the county shall:
(a) Notify the Secretary of State Elections
				  Division Help Desk in writing as soon as practicable prior to commencing
				  services with the different certified EMS vendor; and
(b) Coordinate with the Secretary of State
				  Elections Division Help Desk and the different certified EMS vendor during the
				  transition to ensure system and data integrity.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19071 - Required Registration Information

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Any affidavit of registration submitted
				  shall contain the required substantive registration information necessary to
				  determine eligibility to vote, pursuant to Sections
				  2150 and
				  2154 of the
				  Elections Code.
(b) Any affidavit
				  of registration submitted missing required substantive information shall be
				  processed according to Section
				  19072.
(c) The county elections official shall
				  attempt to collect missing substantive information pursuant to Section
				  2153 of the
				  Elections Code.
(d) If missing
				  required substantive information is not received by the county elections
				  official within 180 days of receipt of the registration, the affidavit of
				  registration shall be rejected.
(e)
				  The county elections official shall notify each voter registration applicant of
				  the disposition of their affidavit of registration, in accordance with Sections
				  2153 and
				  2155 of the
				  Elections Code.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; Sections
						10 and
						2168,
						Elections Code; and 52
						U.S.C. Section 20507(a)(2).
						Reference: Sections
						2150,
						2153 and
						2155,
						Elections Code; and 52
						U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19072 - Deficient Registration Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Any paper affidavit of registration,
				  excluding a print-out of an electronic affidavit of registration, that is
				  missing required substantive registration information specified in Sections
				  2150 and
				  2154 of the
				  Elections Code, shall be processed as follows:
(1) The information from the deficient paper
				  affidavit of registration may be held in a separate location in the county EMS
				  from the list of current voters. A deficient registration record that would
				  update an existing voter record shall not update the existing voter record
				  until the county receives all required registration information.
(2) Once all required registration
				  information is received, the county elections official shall enter the
				  affidavit of registration information into their EMS and apply an effective
				  date as specified in Section
				  19076.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19073 - Verification of Voter Identity

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Pursuant to the Help America Vote Act of
				  2002, each voter's identity shall be verified.
(b) If an affidavit of registration contains
				  a California driver license or state identification number, the statewide voter
				  registration system shall compare this number with DMV records. A verified
				  California driver license or state identification number shall constitute
				  verification of the voter's identity.
(c) If an affidavit of registration contains
				  only the last four (4) digits of a social security number, and no California
				  driver license or state identification number, the statewide voter registration
				  system shall compare the last four (4) digits of the voter's social security
				  number, the voter's first and last name, and the voter's date of birth with DMV
				  records. A verified social security number shall constitute verification of the
				  voter's identity.
(d) If a
				  California driver license or state identification number or the last four (4)
				  digits of the social security number provided by a registrant on an affidavit
				  of registration cannot be verified by the statewide voter registration system,
				  the registrant may be subject to the identification requirements of Section
				  19075, unless, for example, the
				  statewide voter registration system or the county EMS is able to verify the
				  registrant's identity.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19074 - Missing Driver License Number, State Identification Number, and Social Security Number from an Affidavit of Registration

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) If an affidavit of registration does not
				  include a California driver license or state identification number, the
				  statewide voter registration system shall determine whether a California driver
				  license or state identification number is available through the DMV. If a
				  California driver license or state identification number has been issued and is
				  available through the DMV, and the DMV identifies only one individual who
				  possesses the last name, first name, and date of birth of the registrant, the
				  statewide voter registration system shall update the voter registration record
				  with the verified California driver license or state identification
				  number.
(b) If at any time the
				  county elections official is able to obtain the valid California driver license
				  number, state identification number, or the last four (4) digits of the social
				  security number for a voter whose registration record does not contain this
				  information, the county elections official shall update the voter record with
				  the missing information.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19075 - Additional Identification or Residency Verification to Vote in Federal Elections

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  For any affidavit of registration submitted, one of the following conditions
				  shall be satisfied before a voter can vote in a federal election:
(1) Applicant provided satisfactory proof of
				  identity with the affidavit of registration or otherwise provided satisfactory
				  proof of identity prior to voting in a federal election; or
(2) California driver license or state
				  identification number or the last four (4) digits of the social security number
				  provided were verified with the DMV; or
(3) Applicant is registered to vote under the
				  Uniformed and Overseas Citizens Absentee Voting Act (52 U.S.C. Sections
				  20302,
et seq.
), or is
				  entitled to vote other than in person under the Voting Accessibility for the
				  Elderly and Handicapped Act (52 U.S.C. Sections
				  20102(1)(b)(2)(B)(ii)), or
				  any other federal law; or
(4)
				  Applicant has previously registered to vote in California and the applicant has
				  previously voted in a federal election in California.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19076 - Voter Registration Effective Dates

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Voter registration effective dates shall
				  be entered and updated as set forth in this Section.
(b) Any paper or online affidavit of
				  registration shall have a registration effective date of the date the affidavit
				  of registration is received by the county elections official or the Secretary
				  of State, unless it is received by mail after the close of registration, but is
				  postmarked prior to the close of registration, then the registration effective
				  date is the date of the close of registration.
(1) Within one working day, the Secretary of
				  State shall transmit the affidavit to the county elections official of the
				  registrant's county of residence, as stated on the
				  affidavit.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19077 - Matching Criteria

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  statewide voter registration system uses a series of matching criteria,
				  including first and last name, date of birth, address, California driver
				  license or state identification, and the last four (4) digits of the social
				  security number, to find and match voter records and identify them as either a
				  high confidence or a potential match.
(b) For a potential match, the county shall
				  evaluate the records identified as potentially matched and either accept or not
				  accept the potential match within five (5) business days. If the potential
				  match is accepted, the records will be merged into one voter record.
(c) If the high confidence voter records are
				  determined to be a match, the records will be merged into one voter
				  record.
(d) If a county elections
				  official determines a high confidence or potential match was made in error, the
				  county elections official shall take appropriate steps to undo the match and
				  merge of the voter records.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19078 - National Change of Address Processing

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Secretary of State shall conduct
				  monthly voter registration list maintenance using a change of address service
				  or services based on the United States Postal Service National Change of
				  Address (NCOA) database to identify address changes for registered
				  voters.
(b) For records showing a
				  change of address, the statewide voter registration system shall automatically
				  transmit an NCOA Potential Address Change Message to the county elections
				  official in the county from or within which a voter has moved.
(c) Within five (5) business days of receipt
				  of an NCOA Potential Address Change Message from the Secretary of State, the
				  county elections official shall process the NCOA Potential Address Change
				  Message pursuant to Elections Code sections
				  2225 and
				  2226 and
				  submit any change in the registration record to the statewide voter
				  registration system in accordance with Section
				  19061.
(d) When a resolved NCOA Potential Address
				  Change for a residential address moves a voter into another county, the county
				  elections official of the voter's new county shall process the incoming voter
				  record in accordance with Section
				  19061.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: Sections
						2225 and
						2226,
						Elections Code; and 52
						U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19080 - DMV Change of Address Notification

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
When DMV Change of Address (DMV COA) records are received
					 by the statewide voter registration system, each DMV COA record is compared to
					 the voter registration records in the statewide voter registration system. If a
					 match is found between the DMV COA record and a voter record, the statewide
					 voter registration system will send notice of a potential DMV COA match to the
					 county. The county elections official shall, in accordance with Section
					 19061, resolve any potential
					 matches by doing the following:
(a) If
				  a county elections official determines that a DMV COA potential match is valid,
				  the county elections official shall accept the potential match and update the
				  voter's address.
(b) If a county
				  elections official determines that a DMV COA potential match is valid but the
				  voter's new address is not within the county, the county elections official
				  shall redirect the message to the correct county.
The correct county shall act on this redirected message in
					 the same manner as if it had received the initial message under subdivision
					 (a).
(c) If the county
				  elections official determines that a DMV COA potential match is valid but
				  contains an out-of-state address, the county elections official shall accept
				  the potential match, and update the voter's record to inactive status and send
				  a forwardable address confirmation mailing to the new address, which must be in
				  substantially the form required by Section
				  8(d)(2) of the
				  NVRA (52 U.S.C. Section
				  20507).
(d) If a county elections official determines
				  that a DMV COA potential match was processed in error, the county elections
				  official shall:
(1) Reverse the previous
				  determination if the error is identified within 24 hours of submitting the
				  match determination.
(2) Notify the
				  Secretary of State Elections Division Help Desk if the error is identified more
				  than 24 hours after submitting the match determination.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19081 - Inactivating and Cancelling Voters

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) If mailings have been returned as
				  undeliverable, or if NCOA, Operation Mail, a returned mailing, or postal
				  service change-of-address data indicates that a voter has moved and left no
				  forwarding address or moved out of state, the county elections official shall
				  send a forwardable address confirmation mailing to the voter at that same
				  address, which must be in the form required by Section
				  8(d)(2) of the
				  NVRA (52 U.S.C. Section
				  20507(d)(2)).
(1) Pursuant to Section
				  2226(a)(3)
				  of the Elections Code, the county elections official shall not send this
				  mailing to a voter who has confirmed the voter's voter registration record on
				  the internet website of the Secretary of State within the year. However, in the
				  event mailings have been returned as undeliverable or any of the
				  above-mentioned notifications or data indicates that voter has moved and left
				  no forwarding address or moved out of state, this mailing must be sent even if
				  this mailing occurs within a year of the voter's
				  confirmation.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19082 - Confidential Voters

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
For voters registered pursuant to Elections Code sections
					 2166,
					 2166.5, and
					 2166.7, the
					 county elections official shall do all of the following:
(a) Enter into the statewide voter
				  registration system a confidential voter record in its entirety without
				  omission or redaction;
(b)
				  Establish and maintain restricted access for county elections staff that enter
				  and view confidential voter information in the statewide voter registration
				  system;
(c) Ensure that county
				  elections staff that enter and view confidential voter information is trained
				  on processing and maintaining confidential records; and
(d) Comply with Elections Code sections
				  2166,
				  2166.5, and
				  2166.7.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: Sections
						2166,
						2166.5 and
						2166.7,
						Elections Code; and 52
						U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19083 - Synchronization

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The county
				  shall conduct regular synchronization checks to compare the voter registration
				  data in the statewide voter registration system with the voter registration
				  data in the county EMS and resolve any differences.
(b) County elections officials shall complete
				  a synchronization check, and take appropriate actions to resolve the
				  differences, at least monthly.
(c)
				  County elections officials shall complete a synchronization check, including
				  the resolution of any differences, no more than 30 days prior to:
(1) A Report of Registration (ROR);
(2) An official list extract for an election;
				  and
(3) Voter Information Guide
				  (VIG) processing.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19084 - Creation of County Administered Local and Statewide Elections

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Secretary
				  of State shall create for all statewide elections a record containing the name
				  of the election in the statewide voter registration system in conformance with
				  Section 19085.
(b) County elections officials shall create,
				  for each county administered local and statewide election, an election in the
				  county EMS and send the election to the statewide voter registration system
				  with election names and associated codes in conformance with Section
				  19085.
(c) County elections officials shall enter
				  their election precincts and polling places into their county EMS and send them
				  to the statewide voter registration system in accordance with Elections Code
				  sections
				  12223,
				  12241, and
				  12286 at
				  least 29 days prior to county administered local and statewide elections. Any
				  change of a polling place made pursuant to Elections Code section
				  12281 shall
				  also be sent to the statewide voter registration system immediately.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19085 - Election Naming Standards

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
When creating a county administered local or statewide
					 election, the following election names and associated codes shall be
					 used:
(a) Congressional District
				  Special General -- CG
(b)
				  Congressional District Special Primary -- CP
(c) Direct Primary -- DP
(d) Gubernatorial General -- GG
(e) Gubernatorial Primary -- GP
(f) Other Legislative District Special
				  General -- SG
(g) Other Legislative
				  District Special Primary -- SP
(h)
				  Presidential General -- PG
(i)
				  Presidential Primary -- PP
(j)
				  Special Statewide -- SS
(k) Bond --
				  BD
(l) General Law Cities --
				  GL
(m) Municipal -- MU
(n) Open -- OP
(o) Recall -- RC
(p) Special Vacated Primary -- SV
(q) Tax -- TX
(r) UDEL Mailed Ballot -- UM
(s) Uniform District Election -- UD
(t) Other -- OT
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19086 - Report of Registration

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Prior to the Secretary of State generating a Report of Registration (ROR) from
				  the statewide voter registration system, the county elections official shall:
(1) Conduct a synchronization check pursuant
				  to Section 19083.
(2) Verify that all eligible precincts are
				  associated with a congressional, assembly, senate, supervisorial, Board of
				  Equalization, and either a municipal or unincorporated district.
(3) Resolve any synchronization issues
				  resulting in incorrect voter counts, voter political party preference, or voter
				  distributions by political subdivision.
(4) Provide notice to the Secretary of State
				  that information specified in Elections Code section
				  2187(a)
				  is available.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19087 - Official List Extract

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  county elections official shall generate an official list extract from the
				  statewide voter registration system for the purpose of conducting a county
				  administered local or statewide election.
(b) Prior to generating an official list
				  extract from the statewide voter registration system, the county elections
				  official shall:
(1) Conduct a synchronization
				  check pursuant to Section
				  19083.
(2) Verify that:
(A) All eligible voter precincts are assigned
				  to the election;
(B) All eligible
				  voter precincts are the precincts associated with the registration date that is
				  on or before the election registration close date; and
(C) All voters that will be 18 years of age
				  on or before the election shall be marked as active 60 days before the election
				  to be included in the official list extract.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19088 - Voter Information Guide

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Prior to beginning the process for the
				  mailing of the state Voter Information Guide (VIG) for a statewide election,
				  the county elections official shall:
(1)
				  Conduct a synchronization check pursuant to Section
				  19083; and
(2) Verify that all active precincts have
				  voters assigned to that election.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19089 - Pre-Registrants

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) A person who is
				  at least 16 years of age and otherwise meets all eligibility requirements to
				  vote may pre-register to vote prior to turning 18 years of age pursuant to
				  Elections Code sections
				  2102 and
				  2150.
(b) A pre-registrant shall be indicated in
				  the county EMS and the statewide voter registration system with a status of
				  "pending underage."
(c) At the time
				  the pre-registrant turns 18 years of age, the county elections official shall:
(1) Change the pre-registrant's status from
				  "pending underage" to "active" in the statewide voter registration system;
				  and
(2) Send a notice to the
				  pre-registrant of the change in voter status to "active" informing the
				  registrant of his/her eligibility to vote.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 1 - Voter Registration › Article 2.5 - Statewide Voter Registration System › Section 19090 - Changes in Mapping of Precincts to Statewide Political Jurisdictions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Whenever a
				  county elections official completes changes in the assignment of precincts to
				  any state or federal political jurisdiction, the county elections official
				  shall immediately transmit updated precinct data to the statewide voter
				  registration system.
(b) Upon
				  completion of redistricting activities, a county shall immediately update the
				  statewide voter registration system with the current precinct jurisdiction
				  information.
1. New
					 section filed 8-27-2020; operative 8-27-2020 pursuant to Government Code
					 section
					 11343.4(b)(3).
					 Filing deadline specified in Government Code section
					 11349.3(a)
					 extended 60 days pursuant to Executive Order N-40-20 and an additional 60 days
					 pursuant to Executive Order N-66-20 (Register 2020, No.
					 35).
Note: Authority cited: Section
						12172.5,
						Government Code; and Sections
						10 and
						2168,
						Elections Code. Reference: 52 U.S.C. Section
						21083.