California Code of Regulations › Title 14 - Natural Resources › Division 1.5 - Department of Forestry and Fire Protection › Chapter 13 - State Responsibility Area Fees › Section 1666.15 - Eligible Costs

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Only the following eligible costs incurred during the Project
				  Performance Period shall be paid:
(a)
				Salaries and wages of employees employed by the grantee who are directly
				engaged in the execution of the grant Project, limited to actual time spent on
				the grant project. Examples of expenditures include time related to site
				visits, project monitoring, and completion of project reports. Salaries and
				wages of County, Regional or Community Fire Safe Council Coordinators may be
				included in this category where their activities provide fire prevention
				services to homeowners in the SRA specific to the Project proposed. Staff time
				related to accounting, business services, etc. are allowed only if those
				functions are not included in the Administrative Costs and are specific to the
				Project.
(b) Employer contribution
				share of fringe benefits associated with employees (paid from salaries and
				wages Budget Item) who are directly engaged in the execution of the grant
				Project. This includes social security, Medicare, health insurance, pension
				plan costs, etc. as applicable for the specific employee.
(c) Direct consultant and contractual
				services necessary to achieve the objectives of the grant. Examples of
				contractual costs include RPF supervision/certification,
				professional/consultant services (the costs of consultant services necessary
				for Project planning and implementation), fire prevention contractor, etc.
				Procurement of contractual services shall be documented to ensure selection on
				a competitive basis and documentation of a price analysis is required, both of
				which shall be made available upon request.
(d) Travel cost associated with travel to and
				from project sites, meetings, etc. directly related to the grant Project and
				shall be considered reasonable and necessary for the completion of the project.
				Reimbursement rates shall be consistent with the written travel policy of the
				Grantee. Absent a written policy, per diem shall not exceed the California
				Standard Per Diem Rate allowable by the U.S. General Services Administration.
				Mileage rates shall not exceed the rates allowable by IRS.
(e) Supplies that are used in the direct
				support of the Project. Supplies exceeding $500 per unit cost shall be
				documented to ensure procurement of supplies on a competitive basis and
				documentation of price analysis is required, both of which shall be made
				available upon request.
(f) The
				cost to lease equipment to use in the grant project or the use of equipment
				owned by the Grantee, at a rate set by the California Department of
				Transportation "Labor Surcharge and Equipment Rental Rate" guide.
(g) Administrative Costs (Indirect Costs), as
				defined in §
									1666.1, shall be no greater than
				12% of the total grant request.
(h)
				Other costs that do not fit in any of the above categories directly related to
				the grant project. Costs such as rent, utilities, phones, general office
				supplies, etc. apportioned to the grant are considered indirect costs unless
				written justification is submitted and approved by the Department.
1. New section
				  filed 8-15-2016; operative 10-1-2016 (Register 2016, No.
				  34).
Note: Authority cited: Sections
					 4111,
					 4212
					 and
					 4214,
					 Public Resources Code. Reference: Sections
					 4102,
					 4112,
					 4113,
					 4114,
					 4214,
					 4740
					 and
					 4741,
					 Public Resources Code.