Florida Administrative Code › 66 - NAVIGATION DISTRICTS › 66B - Florida Inland Navigation District › Chapter 66B-2 - WATERWAYS ASSISTANCE PROGRAM › Section 66B-2.009 - Project Administration

Current through Reg. 50, No. 138; July 16, 2024
The District will appoint a project manager who shall be
				 responsible for monitoring the project and the project agreement. The project
				 manager shall also be responsible for approving all reimbursement requests. The
				 project sponsor shall appoint a liaison agent, who will be a member of the
				 eligible applicant's staff, to act on its behalf in carrying out the terms of
				 the project agreement. Administration of the project will be as follows:
(1) Project Agreement: For each funded
				project, the District and the project sponsor will enter into a project
				agreement. The project agreement shall be executed and returned by the project
				sponsor within six (6) months of the approval of the project funding and prior
				to the release of program funds, setting forth the mutual obligations of the
				parties concerning the project. The project agreement shall incorporate the
				applicable policies and procedures of the program as outlined in this rule.
				Project agreements will be for a two-year period with the possibility for one,
				one-year extension. Any request for a one-year extension of funding shall
				require submittal by the PROJECT SPONSOR of a request for extension to the
				DISTRICT no later than July of fiscal year two of the approved project. This
				request will then be considered by the DISTRICT Board, whose decision shall be
				final. In review of these requests, the Board will take into consideration the
				current status and progress of the project and the ability of the applicant to
				complete the project within one additional year.
(2) Matching Funds: The project sponsor shall
				clearly identify and enumerate the amount and source of the matching funds it
				will be using to match the program funds supplied by the District for an
				approved project. The project sponsor shall provide suitable evidence that it
				has the matching funds available at the time the project agreement is
				executed.
(3) Agreement
				Modification: All proposed changes to the project agreement must be submitted
				to the District in writing by the project sponsor accompanied by a statement of
				justification for the proposed changes. All project agreement amendments shall
				be approved by the District Board, except that the Executive Director may
				approve a minor project agreement amendment for a project within a county with
				the local District commissioner's concurrence. A minor project amendment shall
				not change the approved project's category, result in a reallocation of more
				than 35% of the approved funding of the project among project elements, nor
				allow for a greater than 35% change in the project scale or scope of work.
				Project agreement amendments will not include a change to the approved
				project's location or a change in the approved project's purpose or project
				type. Agreed changes shall be evidenced by a formal amendment to the project
				agreement and shall be in compliance with these rules.
(4) Project Reporting: The liaison agent will
				submit quarterly reports to the project manager summarizing the work
				accomplished since the last report, problems encountered, percentage of project
				completion and other appropriate information. These reports shall continue
				throughout the length of the project period until completion of the project.
				The report shall be submitted on Form 95-02, "Assistance Program Project
				Quarterly Status Report, " dated 7-30-02, hereby incorporated by reference and
				available at the District office. A Final Project Report shall be submitted at
				the completion of the project and shall at minimum include: project summary,
				photo of completed project, final cost, project benefits to the waterway and
				location address.
(5) Reimbursement
				Requests: The liaison agent may submit periodic reimbursement requests during
				the project period in accordance with Rule   66B-2.011, F.A.C. The project
				manager will approve or disapprove all reimbursement requests. The final
				payment of program funds will be made upon certified completion of the project
				by the District.
(6) Project
				Inspection: Upon reasonable request, the project manager shall have the right
				to inspect the project and any and all records relating to the
				project.
(7) Project Completion:
				The project shall be completed within three (3) years of the date of the
				beginning of the District's first fiscal year for which the project was
				approved. If the completion of a project is impacted by a declared state of
				emergency and the Board waives this rule section, the extension of time granted
				shall not exceed one additional three (3) year period.
(8) Project Completion Requirements: Upon
				completion of the project, the liaison agent shall provide the following to the
				project manager:
(a) A Project Completion
				Certificate, FIND Form No. 90-13 (effective date 7-30-02), hereby incorporated
				by reference and available from the District office, which certifies that the
				project was completed in accordance with the project agreement and the final
				project plans.
(b) A final
				reimbursement request accompanied by all required billing statements and
				vouchers.
(c) Photograph(s) showing
				the installation of the sign required by Rule   66B-2.013, F.A.C.
(d) Photograph(s) of the completed project
				clearly showing the program improvements.