California Code of Regulations › Title 5 - Education › Division 1 - California Department of Education › Chapter 19 - Early Learning and Care Programs › Subchapter 3 - General Child Care Programs › Article 2 - Family Data File › Section 18086 - Documentation of Need: Employment

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) If the basis of need as stated on the
					 application for services is employment of the parent, the documentation of the
					 parent's employment shall include the days and hours of employment. If the
					 total number of hours worked each week is consistent, but the days and hours of
					 employment vary, the documentation shall support the total number of hours
					 worked each week.
(b) If the parent
					 has an employer, the parent shall obtain and provide documentation of need
					 based on employment that consists of one of the following:
(1) Pay stubs that indicate the days and
					 hours of employment; or
(2) Pay
					 stubs that indicate the total hours of employment per pay period, as long as
					 the hours generally correlate with the parent's requested number of hours
					 needed each week.
(3) When the pay
					 stubs do not meet the criteria of either subsections (1) or (2) above, the
					 contractor shall verify the days and hours, or the total number of hours, of
					 employment each week by doing one of the following:
(A) Secure an independent written statement
					 from the employer indicating the days and hours of employment using the release
					 authorization pursuant to section
					 18084; or
(B) Telephone the employer to verify the days
					 and hours of employment and maintain a record of the verified
					 information.
(4) If the
					 parent's employment is a variable schedule as defined in section
					 18078 and precludes the contractor
					 from verifying a specific number of hours per week, the contractor shall use
					 the provided documentation from either month of the two-month window
					 immediately preceding the initial certification or recertification and identify
					 the highest number of actual hours worked within any given week and use that as
					 the basis for approving the certified schedule on the application for
					 services.
(5) If at the time of
					 initial certification or recertification the parent does not have a work
					 history, the contractor shall establish the certified schedule based on the
					 verified days and hours or, if a variable schedule, the highest number of total
					 hours per week the employer expects the parent to work.
(6) If the employer refuses or is
					 non-responsive in providing the requested information, the contractor shall
					 record the attempts to contact the employer, and specify in the family data
					 file the reasonableness of the days and hours of employment based on the
					 description of the employment and community practice;
(7) If the parent asserts in a declaration
					 signed under penalty of perjury that a request for employer documentation would
					 adversely affect the parent's employment, the contractor shall review the
					 declaration and determine whether the days and hours of employment based on the
					 parent's description of the employment and community practice are reasonable
					 and include the declaration and determination of reasonableness in the family
					 data file; or
(8) When the employed
					 parent does not have pay stubs or other record of wages from the employer and
					 has provided a self-certification of income, as defined in section
					 18078, the contractor shall assess
					 the reasonableness of the days and hours of employment, based on the
					 description of the employment and the documentation provided pursuant to
					 section 18084, and authorize only the time
					 determined to be reasonable.