Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 20 - Division of County Operations › Rule 016.20.09-001 - Weatherization Assistance Program 2009-2010 State Plan

Current through Register Vol. 49, No. 6, June, 2024
OVERVIEW
A.
Background
Arkansas Department of Human Services, Division of County
				Operations, Office of Community Services (DHS) will administer the Low-Income
,
Weatherization Assistance Program in compliance with Title
				IV, Energy Conservation and Production Act, as amended. DHS will administer the
				weatherization program in compliance with the applicable law,
				including.regulations contained in 10 CFR Part 440 (issued February 1, 2002),
				and other procedures applicable to this regulation as the United States
				Department of Energy may prescribe for the administration of financial
				assistance. The plan is for a two year period, fiscal year 2009 through fiscal
				year 2010. Tlie plan will be amended in fiscal year 2010 to include the 2010
				allocation of funds.
!l
DHS will monitor subgrantee performance in an effort to
				increase production of weatherized units. Quarterly production reports and
				leveraging reports will be submitted to DOE on time.
All units weatherized using funds from DOE will comply with
				all requirements for a completed unit and will be reported to DOE.
The primary purpose of the weatherization program is to
				conserve energy. The only health and safety measures installed with DOE funds
				will be "energy-related" health and safety measures. jiThe state ensures that
				it will comply with the DOE "prudent use"; policy for health and safety
				funds.
B.
General
			 Funding
The federally appropriated DOE funds and the LIHEAP funds are
				included in the plan for DOE approval. The DOE allocation is $'4,264,448 and
				the HEAP allocation is $5,850,000. A total of $1,000,0'00 from LIHEAP funds
				will be dedicated to capital intensive efficiency measures.
C.
Adjusted Average
The adjusted average of $3,055 will be in use for program year
				2009.
D.
Funds for
			 Administrative Purposes
The state uses 5% for administration. The subgrantees receiving
				less than $350,000 will be allowed to use 10% for administration.
E.
Leveraged
			 Resources
The local agencies will use DOE resources to leverage with
				the
Arkansas Weatherization Program. j
F.
Training and Technical
			 Assistance
The state will use the DOE T/TA funds to provide training and
				technical assistance to subgrantees and to monitor sut)grantees.
G. Application Package
The state will comply with E-Gov requirements as prescribed by
				DOE.
The Master file has been eliminated from the plan. The state,
				however, will keep relevant information on file.
h
The state does not use funds for Low-Cost/No-Cost. The state
				will use the MHEA and NEAT energy audits. These plans are kept on file but are
				not included in this plan.
The plan is for a two year period, fiscal year 2009 thorough
				fiscal year 2010. The plan will be amended in fiscal year 20-10 to include the
				2010 allocation of funds.
The state will revise the budget to include carryover prior to
				June 30.
The source of labor is no longer required to
				be'reported.
The Congressional Districts served by the various subgrantees
				are included in this plan. However, a breakdown of the percentage of funds
				going to the various districts is no longer required.
The production, as required by DOE, is included in this plan.
				There are no downsizing efforts this program year.
The potential energy savings,is included in this plan.I
The Training and Technical Assistance Plan and the Monitoring
				Plan are combined into one plan. A house may be re-weatherized if it was
				previously weatherized prior to September 30, 1993. '
The annual application includes both DOE and LIHEAP funds. The
				weatherization program is exempt from the Davis-Bacon iAct (wage rate
				requirements).
Subgrantees use DOE funds for leveraging purposes with' the
				Arkansas Weatherization Program. Electric base load measures are included in
				the NEAT/MHEA Audits.
A list of PAC members is included in this plan. i
A transcript is included in this plan. The state requires
				subgrantees and contractors to maintain adequate liability insurance and
				pollution . occurrence.insurance.
H.
Public Hearing
The state conducts a public hearing in compliance with| DOE
				requirements.
I.
Training and Technical Assistance Plan
The Training and Technical Assistance Plan is combined with the
				Monitoring Plan.
. '
,
J.
Client Education
[LESS THAN]\
The state provides
				client information and material at ithe time of weatheri zation.
K.
				Program Evaluation
ij
DOE published a national evaluation of weatherization iin 1993.
				Implementation of the new national evaluation has been suspended by the Office
				of Energy Efficiency and Renewable Energy {'EERE) . EERE has commissioned a
				strategic evaluation of the program to 'laccess a variety of program structures
				and options for program development.
L.
Grantee Program Oversight
The state will monitor each subgrantee at least one time
				annually and monitor at least 10% of the units and files. In most ijinstances,
				the state will monitor twice annually and monitor 10% of the files and
				units.
M.
Energy
			 Audit Criteria
The state will use the MHEA and. the NEAT energy audits.
N.
Health and Safety
The Health and Safety Plan is included in the Master Fiile and
				is not included in this Annual File. The plan has been amended to include DOE
				requirements regarding mold and mildew. I!
O.
Vehicle Purchases
The state will allow vehicle purchases with an acquisi'tion
				price of $5,000 or more to be spread over the entire life of the vehicle and
				the number of homes served during that period. i
P.
Policy Advisory
			 Council
!
The state will maintain the Policy Advisory Council instead of
				using a State Council.
Q.
Reporting Reciuirements
The state will comply with the financial and program reporting
				requirements of DOE.
R.
Reporting DOE Completed Units
The state will report all units to DOE that contain DOE funds.
				All units weatherized with DOE funds will comply with the ipOE definition of a
				completed unit.
S.
Financial Audits
Subgrantees may budget financial audit cost as a separate
				budget category.
T.
Newly Legalized Aliens
!|
The Immigration and Nationality Act made certain aliens
				legalized under the Imrnigration and Control Act of 1986 temporarily ineligible
				for weatherization assistance. The provisions'jOf this law have expired. The
				only potential implications are those cases that were open while this law was
				in effect. Local agencies that are charitable and nonprofit are exempt from
				implementing new status verification requirements for nonqualified aliens.
				However, local government agencies mustlconduct status verification when
				serving nonqualified aliens.
U.
Multi-Family Eligibility
A multifamily building may be weatherized if two-thirds of the
				units are eligible!' Certain multifamily buildings with significant energy
				efficiency improvements or leverage resources require only one-half of the
				units to be eligible. A building containing two or four units may be
				weatherized if one-half of the units are eligible. A nonqualified alien could
				be the recipient of weatherization services as part of the two-thirds or
				one-half rule. '
V.
Recovered Materials
Each subgrantee has a policy and procedure for using insulation
				composed of the! highest percentage of recovered materials practical.
W.
Rental
			 Requirements
There are no changes in rental procedures.
X.
Income Eligibility
The state will use 150 percent of poverty as the income
				eligibilit
Y.
Fuel
			 Switching
DOE does not permit the general practice of fuel switching when
				, replacing furnace and appliances.
1.
GRANT APPLICATION STANDARD FORM 424
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BUDGET
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2009 DOE ALLOCATION
AGENCY
UNITS
PS&M
ADMINISTRATION
TOTAL
BRAD
33
$ 99,897
$ 13,611
$ 113,508
CADC
207
631,943
40,303
672,246
CAPCA
49
147,538
20,101
167,639
CRDC
129
392,193
25,013
417,206
C-SCDC
43
130,695
17,806
148,501
CSC
23
67,886
9,249
77,135
MCAEOC
22
66,565
9,069
75,634
M-DCS
48
144,135
19,638
163,773
NADC
54
161,993
22,070
184,063
OHC
84
255,157
34,763
289,920
001
66
198,803
27,085
225,888
PB-JCEOC
65
196,317
26,747
223,064
SEACAC
56
168,657
22,978
191,635
SWADC
75.
228,454
31,125
259,579
UHDC
100
305,183
41,580
346,763
TOTAL
1054
$3,195,416
$361,138
$3,556,554
*This formula incorporates $3,055 maximum average'.
2009 HEAP ALLOCATIONS
AGENCY
UNITS
PS&M
ADMINISTRATION
TOTAL
BRAD
44
$ 131,809
$ 9,336
$141,145
CADC
256
780,635
55,289
835,924
CAPCA
64
194,667
13,788
208,455
CRDC .
159
484,477
34,301
518,778
G-SCDC
57
172,444
12,2i4
184,658
CSO
30
89,572
6,344
95,916
MCAEOC
29
87,828
6,221
94,049
M-DCS
63
190,178
13,470
203,648
NADC
70
213,740
15,138
228,878
OHC
111
336,664
23,845
360,509
001
86
262,309
18,578
280,887
PB-JCEOC
85
259,029
18,346
277,375
SEACAC
73
222,533
15,761
238,294
SWADC
99
301,432
21,349
322,781
UHDC
132
402,683
28,520
431,203
TOTAL
. 1,358
$4,130,000
$292,500
$ 4,422,500
*This formula incorporates $3,055 maximum average.
Pollution Occurrence Insurance $42,000 Leveraging $63,000 State
				Administration $292,500 Client Education $30,000
CAPITAL INTENSIVE EFFICIENCY ALLOCATION
AGENCY
TOTAL FLTNDING
BRAD
31,915
CADC
189,016
CAPCA
47,135
CROC
117,306
CSCDC
41,754
CSO
21,688
MCAEOC
21,266
MDCS
46,048
NADC
51,753
OHC
81,517
001
63,513
PBJCEOC
62,719
SEACAC
53,882
SWADC
72,986
UHDC
97,502
TOTAL
$ 1,000,000
2009 T&TA ALLOCATION
AGENCY
TOTAL FUNDING
BRAD
$ 3,830
CADC
22,682
CAPCA
5,656
CRDC
14,077
CSCDC
5,010
CSO
2,603
MCAEOC
2,552
MDCS
5,526
NADC
6,210
OHC
9,782
001
7,622
PBJCEOC
7,526
SEACAC
6,466
SWADC
8,758
UHDC
11,700
TOTAL
$120,000
ALLOCATION FORMULA
AGENCY
HDD+CDD
PERCENT HDD+CDD
POVERTY%
AVERAGE
HDD+CDD
AND POVERTY
,
BRAD
16168
4.2122
2.1709
3.1915
CADC
59459
15.4906
22.3127
18.9016
CAPCA
15365
4.003
5.4241
4.7135
CRDC
------------
41971
10.9345
12.5268
11.7306
CSCDC
10699
2.7873
5.5636
4.1754
CSO
4934
1.2849
3.0514
2.1688
MCAEOC
5368
1.3997
2.854
2.1266
MDCS
20438
5.3246
3.885
4.6048
NADC
27098
7.0597
3.291
5.1753
OHC
21753
5.6672
10.6363
8.1517
OOI
32274
8.4082
4.2944
6.3513
PBJCEOC
24872
6.4798
6.064
6.2719
SEACAC
23727
6.1815
4.5949
5.3882
SWADC
33904
8.8329
5.7643
7.2986'
UHDC
45807
11.9339
7.5666
9.7502
TOTAL
383837
100
100
100
U.S. DEPARTMENT OF ENERGY
(10/01)
BUDGET EXPLANATION FOR FORMULA GRANTS
Provide detailed information to support each Cost Category
				using this form. Cost breakdown estimates may be entered on this form or attach
				a breakdown of costs using your own format as Attachment A.
1.
PERSONNEL
- Prime Applicant only (all other participant costs must be listed on 6.
			 below and form DOE F 4600.4, Section B. Line 6.f. Contracts and Sub Grants.
a. Identify, by title, each position to be
			 supported under the proposed award.
Weatherization Program Administrator Weatherization Training
				Coordinator Grants Coordinator
b.Briefly specify the duties of professionals
			 to be compensated under this project.
Weatherization Program Administrator
supervisors staff, develops annual grant, develops grant guidance, provides
				technical assistance to subgrantees, reviews subgrantee contracts.
Weatherization Training Coordinator
develops training packages, provides hands-on training, develops training plan,
				reviews subgrantees for compliance with policies/procedures.
Grants Coordinator
monitors
				performance of weatherization subgrantees.
2.
FRINGE
			 BENEFITS
-
a. Are the
			 fringe cost rates approved by a Federal Agency? If so, identify the agency and
			 date of latest rate agreement or audit below, and include a copy of the rate
			 agreement.
No .
b. If
			 above does not apply, indicate the basis for computation of rates, including
			 the types of benefits to be provided, the rate(s) used, and the cost base for
			 each rate. You may provide the information below or provide the calculations as
			 an attachment.
Position/Person
Time
X
Rate
=
Total
Weatherization Program Administrator
100%
$63,500
$63,500
Weatherization
Training Coordinator 100%
$57,700
$57,700
Grants Coordinator
100%
$40,800
$40,800
Grants Coordinator
100%
$38,600
$38,600
Grant Coordinator
100%
$34,000
$32,i000
i
WX. Program Administrator
WX. Training Coordinator
(2) Grants Coordinator
PICA Match
7.650%
$ 4,858
$ 4,415
$ 8,523
Retirement
10.000%
6,350
-0-
11,140
Unemployment
.089%
57
51
100
Tax
Workers Comp
2.000%
1,270
1,154
2,228
Insurance
$285 per
employee x 12 months
3,420
3,420
10.260
TOTAL
$15,955
$ 9,040
$32,251 =57,246
3.
TRAVEL
- Identify total Foreign and Domestic
			 Travel as separate items.
a. Indicate the
			 purpose(s) of proposed travel. j
(1) One trip
			 to the Weatherization Conference for five people.
(2) Two trips to the Regional Lab for two
			 people.
(3) At least two trips to
			 each of 15 subgrantees for the j purpose of monitoring and providing technical
			 assistance. j
(4) One trip to
			 National Lead Conference for four people.
b. Specify the basis for computation of
			 travel expenses (e.g., current airline ticket quotes, past trips of a similar
			 nature, federal government or organization travel policy, etc.).
(1) Admin. - $ 10,000 - Weatherization
			 Conference
(2) , T/TA - $ 7,000 -
			 Regional Lab
(3) T/TA - $48,000 -
			 In-State Travel
(4) Admin.-$ 3,900
			 - NASCSP Conference
(5) T/TA -$
			 5,000 - Lead Conference
(6) Admin.
			 - $ 4,000 - In-State Travel
4.
EQUIPMENT
- as defined in 10
			 CFR 600.202. Definitions can be found at
			 http://wv[GREATER THAN]''w.access.gpo.aov/nara/cfr/waisidx
00/
			 10cfr 600 OO.html
.
a. Provide the
			 basis for the equipment cost estimates (e.g., vendor quotes, prior purchases of
			 similar or like items, etc.).
Prior purchases $1,250 x 5 = S 6,250 (Adm.) Vendor quote 450 x
				3 = $ 1,350 (T/TA) Cost estimate 950 x 4 = $ 3,800 (T/TA) Cost estimate 11,000
				x 1 = $ 11,000 (T/TA) Vendor quote 6,000 x 1 =$ 5,500 (Adm.)
b. Briefly justify the need for items of
			 equipment to be purchased. Weatherization staff needs new computers.
			 Weatherization staff needs digital cameras. Weatherization staff needs carbon
			 monoxide detectors. Weatherization staff needs infrared camera Cost to repair
			 Niton Analyzer.
5.
MATERIALS AND SUPPLIES
- as defined in
			 10 CFR
			 600.202. Definitions;at
			 http://www.access.gpo.gov/nara/cfr/waisidx
00/ 10cfr 600
			 OO.html
.
a. Provide the basis for
			 the materials and supplies cost estimates (e.g., vendor quotes, prior purchases
			 of similar or like items, etc.).
b.
			 Briefly justify the need .for items of material to be purchased.
T & TA - $45,000 for office purchases for stationary and
				other office supplies Admin - $30,500 for office purchases for stationary and
				other office supplies
6.
CONTRACTS AND
			 SUBGRANTS
- All other participant costs including
			 subcontractor, sub-grants, and consultants.
Provide the information below for new proposed sub recipients
				and subcontractors. For ongoing subcontractors and sub recipients, if this
				information is provided elsewhere in the application, it does not have to be
				restated here, but please indicate the document and page numbers where it can
				be found.
Name of Proposed Sub
Total
				Cost
Basis of Cost
*
Subgrantee Listing $3,556,138 Install Energy Con-
servation measures Allocation formula
* For example-Competitive, Historical, Quote, Catalog
7.
OTHER DIRECT
			 COSTS
- Include all direct costs not included in above
			 categories.
a. Provide the basis for the cost
			 estimates (e.g., vendor quotes, prior purchases of similar or like items,
			 etc.).
Admin - Costs are for telephone service charge, credit card
				purchases and subscriptions, publications and books and for audit costs -
				$8,000.
T/TA - Costs are for freight expenses, printing,
				advertisements, equipment maintenance, rent of copier, office space rent,
				telephone, credit card purchases, and subscriptions - $7,200.
b. Briefly justify the need for items to be
			 purchased. These expenses are based on prior year experience.
8.
INDIRECT
			 COSTS
-
a. Are the indirect cost
			 rates approved by a Federal Agency? If so, identify the agency and date of
			 latest rate agreement or audit below, and include a copy of the rate agreement.
A cost allocation is used and is updated annually.
GO-PF20
(11/9-1)
Community Services Administration 420509 HGIXOOXX
Code
Program
Quarter
Ending
12/31/08
Quarter
Ending
09/30/08
Quarter
Ending
06/30/08
Quarter
Ending
03/31/08
FK
Lead Based Paint
F5
HEAP- .
27.27
27.27
33 .34
33.33
F8
Weatherization
36.37
36.36
33.33
33 .34
F9
CSBG
36.36
36.37
33.33
33.33
TOTAL
100
100
100
100
b. If
			 a above does not apply, indicate the basis for computation of rates, including
			 the types of benefits to be provided, the rate(s) used, and the cost base for
			 each rate. You may provide the information below or provide the calculations as
			 an attachment.
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OFFICE OF COMMUNITY SERVICES ARKANSAS WEATHERIZATION
				SUBGRANTEES
County
BRAD
Mr. Jim Jansen, Executive Director
Clay
Black River Area Development Corp.
Lawrence
1403 Hospital Drive Pocahontas, Arkansas 72455
						  Telephone: (870)892-5219 FAX: (870)892-0707 E-mail:
						  jiansen(a),bradcorp.ora
Mr. Ricky Ditto, Weatherization Director (870) 892-5219
						  Ext. 246 E-mail: rditto@bradcorp.ore
Randolph
CADC
Mr. Larry Cogbum, Executive Director
Calhoun
Central Arkansas Development Council
Clark
722 Gaunt Street
Columbia
Post Office Box 580
Dallas
Benton, Arkansas 72018
Hot Spring
Telephone: (501)315-1121
Montgomery
FAX: (501)778-9120
Ouachita
E-mail:lcosbum(S;cadc.cc
Pike
Also E-mail: lblair(a)cadc.cc
Ms. Beverly Palmer, Weatherization Coordinator E-mail:
						  bpalmerfS),cadc.cc
Lonoke Pulaski Saline Union
CAPCA
Ms. Phyliss Fry, Executive Director
Cleburne
Community Action Program for Central
Faulkner
Arkansas, Inc. 707 Robins Street, Suite 118 Conway,
						  Arkansas 72032 Telephone: (501) 329-3891 Ext. 127 for Phyliss FAX:
						  (501)329-8642 E-mail: phvliss(S)capcainc.or£
White
Ms. Amy Bryant, Weatherization Director
E-mail:
amv.brown@,archie.musselman(a)capcainc.org
CRDC
Mr. Loyd Price, Executive Director
Craighead
Crowley's Ridge Development Council
Crittenden
Post Office Box 16720
Cross
2401 Fox Meadow Lane
Greene
Jonesboro, Arkansas 72403
Jackson
Telephone: (870)935-8610
Poinsett
FAX: (870)935-0291
St. Francis
E-mail: lpricef2),crd
cnea.com
Woodruff
Mr. Kenny Gunn, Weatherization Director
Telephone: (870) 935-9701 Ext. 10
E-mail: keunnfa).cox-internet.com
C-SCDC
Mr. Mark Whitmer, Executive Director
Crawford
Crawford-Sebastian Community
Sebastian
Development Council, Inc.
4831 Armour Street
Post Office Box 4069
Fort Smith, Arkansas 72914
Telephone: (479)785-2303
'
FAX: (479)785-2341
E-mail: mwhitmer(a),cscdccaa.org
Ms. Lea Anne Lee, Weatherization Director
Telephone: (479) 785-2303 Ext. 111
E-Mail: leeannlee(2),cscdccaa.ore
cso
Mr. Leon Massey, Executive Director
Garland
Community Services Office, Inc.
600 West Grand Avenue
Post Office Box 1175
Hot Springs, Arkansas 71901
Telephone: (501)624-5724
FAX: (501)624-1645
E-mail: lemass@csohs.ore
Mr. John Bates, Weatherization Director
MCAEOC
Mr. Sam Scruggs, Executive Director
Mississippi
Mississippi County, Arkansas Economic
Opportunity Commission, Inc.
1400 North Division
Post Office Drawer 1289
BlytheviJle, Arkansas 72316-1289
Telephone: (870)776-1054
FAX: (870) 776-1875 or 776-1567E-mail:
Sam.Scrupgs(a)sbcglobal.net
F
Mr. Clark Phillips, Weatherization Director E-mail:
						  .lim2wx(2!vahoo.coin
M-DCS
Ms. Margaret Staub, Executive Director
Lee
Mid-Delta Community Services, Inc.
Monroe
Post Office Drawer 745
Phillips
Helena, Arkansas 72342 Telephone: (870) 338-6406 FAX:
						  (870)338-3629 E-mail: mstaub{a)cox-internet.com
Prairie
Mr. Jacob Bryant, Weatherization Director
53 South Poplar
Mariarma, Arkansas 72360
Telephone: (870)295-3697 '
Fax: (870)295-2036
E-mail: i.briehl(3),suddenlinkiTiail.com
NADC
Mr. Larry Goodwin, Executive Director
Fulton
Northcentral Arkansas Development
Independence
Council, Inc.
Izard
550 9th Street
Sharp
Post Office Box 3349 Batesville, Arkansas 72503
						  Telephone: (870)793-5765 FAX: (870)793-2167 E-mail: nadc
						  larrvf5),vahoo.com
Mr. Billy Carlton, Weatherization Director
Stone
OHC
Mr. Al West, Executive Director
Benton
Office of Human Concern, Inc.
Carroll
506 East Spruce Street
Madison
Post Office Box 778 (mail address only) Rogers,
						  Arkansas 72757 Telephone: (479)636-7301 FAX: (479)636-7312 E-mail:
						  alwest(S),eohc.or2
Mr. Jerrie Dutton, Weatherization Director E-mail:
iduttonf35eohc.org
Washington
001
Mr. Roger Ratchford, Executive Director
Baxter
Ozark Opportunities, Inc.
Boone
701 East Prospect 72602
Marion
Post Office Box 1400
Newton
Harrison, Arkansas 72601
Searcy
Telephone: (870)741-9406
Van Buren
FAX: (870)741-0924
E-mail: ooif5)alltel.net
Mr. Darwin Arnold, Weatherization Director
Telephone: (870)741-2544
Fax: (870)741-2090
PB-JCEOC
Ms. Betty Smith, Executive Director
Arkansas
Pine Bluff-Jefferson County Economic
Cleveland
Opportunities Commission, Inc.
Jefferson
Post Office Box 7228 (Mail Address Only)
Lincoln
817 Cherry Street
Grant
Pine Bluff, Arkansas 71611
Telephone: (870)536-0046
FAX: (870)535-7558
E-mail: pbiceoc(5)sbcaloba].net
Or: eocopsmcr(®,sbcglobal.net
Ms. Brenet Smith, Weatherization Director
Telephone: (870)535-6699
SEACAC
Mr. Larry Henderson, Executive Director
Ashley
Southeast Arkansas Community Action Corporation
						  Bradley
1208 Myrtle
Chicot
Post Office Box 312
Desha
Warren, Arkansas 71671
Drew
Telephone: (870)226-2668
FAX: (870) 226-5637
E-mail: larrvhendersonfS.seacac.com
Ms. Betty Forrest, Weatherization Director
E-mail: bettv.fon-estb.®seacac.com
SWADC
Mr. Ricky Pondexter, Executive Director
Hempstead
Southwest Arkansas Development
Howard
Council, Inc.
Lafayette
3902 Sanderson Lane
Little River
Texarkana, Arkansas 71854
Miller
Telephone: (870) 773-5504
Nevada
FAX: (870)772-2974
Sevier
E-mail: swadcf5)cableone.net
Mr. Taft Wilson, Weatherization Director
Telephone: (870) 772-5758
E-mail: taftwilson(a),cableone.net
UHDC
Ms. Patricia Atkinson, Executive Director
/"I
Universal Housing Development
Conway Franklin
Corporation
Johnson
301 East Third Street
Logan
Post Office Box 846
Perry
Russellville, Arkansas 72801
Polk
Telephone: (479)968-5001
Pope
FAX: (479) 968-5002
Scott
E-mail: pat(S),uhdc.net
Yell
Mr. Loyd Collins, Weatherization Director
CONGRESSIONAL DISTRICT 1
AGENCIES
COUNTIES
BLACK RIVER AREA DEVELOPMENT CORPORATION (BRAD) 1403
						  HOSPITAL DRIVE POCAHONTAS, ARKANSAS 72455 JIM JANSEN, EXECUTIVE DIRECTOR
						  (870)892-5219
CLAY
LAWRENCE
RANDOLPH
CENTRAL ARKANSAS DEVELOPMENT COLINCIL (CADC)
722 GAUNT STREET
POST OFFICE BOX 580
BENTON, ARKANSAS 72018
LARRY COGBURN, EXECUTIVE DIRECTOR
(501) 315-1121
LONOKE
COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC.
						  (CAPCA)
707 ROBINS STREET, SUITE 118 CONWAY, ARKANSAS 72034
						  PHYLISS FRY, EXECUTIVE DIRECTOR (501) 329-3891
CLEBURNE
CROWLEY'S RIDGE DEVELOPMENT COLINCIL (CRDC)
2801 FOX MEADOW LANE POST OFFICE BOX 1497 JONESBORO,
						  ARKANSAS 72403 LOYD PRICE EXECUTIVE DIRECTOR (870)802-7100
CRAIGHEAD
CRITTENDEN
CROSS
GREENE
JACKSON
POINSETT
ST. FRANCIS
WOODRUFF
MID-DELTA COMMLINITY SERVICES, INC.
(M-DCS)
POST OFFICE DRAWER 745
HELENA, ARKANSAS 72342
MARGARET STAUB, EXECUTIVE DIRECTOR
TELEPHONE: (870) 338-6406
LEE
MONROE PHILLIPS PRAIRIE
MISSISSIPPI COUNTY, ARKANSAS
ECONOMIC OPPORTUNITY COMMISSION,
INC.
(MCAEOC)
1400 NORTH DIVISION
POST OFFICE DRAWER 1289
BLYTHEVILLE, ARKANSAS 72316-1289
SAM SCRUGGS, EXECUTIVE DIRECTOR
TELEPHONE: (870) 776-1054
MISSISSIPPI
NORTHCENTRAL ARKANAS DEVELOPMENT COUNCIL, INC.
						  (NADC)
550 9T STREET
POST OFFICE BOX 3349
BATESVILLE, ARKANSAS 72503
LARRY GOODWIN, EXECUTIVE DIRECTOR
(870)793-5765
FULTON
INDEPENDENCE
IZARD
SHARP
STONE
OZARK OPPORTUNITIES, INC. (001)
701 EAST PROSPECT
POST OFFICE BOX 1400
HARRISON, ARKANSAS 72601
ROGER RATCHFORD, EXECUTIVE DIRECTOR
(870)741-9406
SEARCY
PINE BLUFF-JEFFERSON COUNTY ECONOMIC
OPPORTUNITIES COMMISSION, INC.
(PB-JCEOC)
817 CHERRY STREET
POST OFFICE BOX 722 8
PINE BLUFF, ARKANSAS 71611
BETTY SMITH, EXECUTIVE DIRECTOR
(870) 536-0046
ARKANSAS
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC)
722 GAUNT STREET
POST OFFICE BOX 580
BENTON, ARKANSAS 72018 *
LARRY COGBURN, EXECUTIVE DIRECTOR
(502) 315-1121
SALINE
COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC.
						  (CAPCA) 707 ROBINS STREET, SUITE 118 PHYLISS FRY, EXECUTIVE DIRECTOR CONWAY,
						  ARKANAS 72034 (501)329-3891
FAULKNER WHITE
CENTRAL ARKANSAS DEVELOPMENT COUNCIL
5620 WEST 12th STREET STE
						  9
LITTLE ROCK, ARKANSAS 72204
LARRY COGBURN, EXECUTIVE DIRECTOR
(501)603-0909
PULASKI
OZARK OPPORTUNITIES, INC. (001)
701 EAST PROSPECT
POST OFFICE BOX 1400
HARRISON, ARKANSAS 72602
ROGER RATCHFORD, EXECUTIVE DIRECTOR
(870)741-9406
VAN BUREN
UNIVERSAL HOUSING DEVELOPMENT CORPORATION (UHDC)
301 EAST THIRD STREET POST OFFICE BOX 846 RUSSELLVILLE,
						  ARKANSAS 72801 PATRICIA ATKINSON, EXECUTIVE DIRECTOR (501)968-5001
CONWAY
,
YELL
PERRY
CRAWFORD-SEBASTIAN COMMUNITY
DEVELOPMENT COLINCIL, INC. (C-SCDC) 4831 ARMOUR STREET
						  POST OFFICE BOX 4069 FORT SMITH, ARKANSAS 72914 WELDON RAMEY, EXECUTIVE
						  DIRECTOR (501)785-2303
CRAWFORD SEBASTIAN
OFFICE OF HUMAN CONCERN, INC. (OHC)
506 EAST SPRUCE STREET
POST OFFICE BOX 778
ROGERS, ARKANSAS 72757
AL WEST, EXECUTIVE DIRECTOR
(501)636-7301
BENTON CARROLL MADISON WASHINGTON
OZARK OPPORTUNITIES, INC. (001)
701 EAST PROSPECT
POST OFFICE BOX 1400
HARRISON, ARKANSAS 72602
ROGER RATCHFORD, EXECUTIVE DIRECTOR
(501)741-9406
BAXTER BOONE MARION NEWTON
UNIVERSAL HOUSING DEVELOPMENT
CORPORATION (UHDC) 301 EAST THIRD STREET POST OFFICE
						  BOX 846 RUSSELLVILLE, ARKANSAS 72601 PATRICIA ATKINSON, EXECUTIVE DIRECTOR
						  (501)968-5001
FRANKLIN
JOHNSON
LOGAN
POLK
POPE
SCOTT
CENTRAL ARKANSAS DEVELOPMENT COLWCIL (CADC)
722 GAUNT STREET
POST OFFICE BOX 580
BENTON, ARKANSAS 72018
LARRY COGBURN, EXECUTIVE DIRECTOR
(501) 315-1121
CALHOUN
CLARK
COLUMBIA
DALLAS
HOT SPRING
OUACHITA
MONTGOMERY
PIKE
UNION
COMMUNITY SERVICES OFFICE, INC. (CSO)
600 WEST GRAND
POST OFFICE BOX 1175
HOT SPRINGS, ARKANSAS 71902
LEON MASSEY, EXECUTIVE DIRECTOR
(501)624-5724
GARLAND
PINE BLUFF-JEFFERSON COUNTY ECONOMIC OPPORTUNITIES
						  COMMISSION, IlVC. (PB-JCEOC)
817 CHERRY STREET
POST OFFICE BOX 7228
PINE BLUFF, ARKANSAS 71611
BETTY SMITH, EXECUTIVE DIRECTOR
(870) 536-0046
CLEVELAND JEFFERSON LINCOLN GRANT
SOUTHEAST ARKANSAS COMMUNITY ACTION CORPORATION
						  (SEACAC)
1208 MYRTLE STREET
POST OFFICE BOX 312
WARREN, ARKANSAS 71671
LARRY HENDERSON, EXECUTIVE DIRECTOR
(870) 226-2668
ASHLEY
BRADLEY
CHICOT
DESHA
DREW
SOUTHWEST ARKANSAS DEVELOPMENT COUNCIL (SWADC) 3902
						  SANDERSON LANE TEXARKANA, ARKANSAS TOM LOCKARD, EXECUTIVE DIRECTOR
						  (870)773-5504
HEMPSTEAD
HOWARD
LAFAYETTE
LITTLE RIVER
MILLER
NEVADA
SEVIER
PRODUCTION SCHEDULE
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				here to view image
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				here to view image
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				here to view image
r
ENERGY SAVINGS
Energy SavinRS
An estimate of the amount of energy to be conserved.
The fuel analysis is representative of the typical unit
				weatherized by each of the subgrantees. The analysis provides the data
				regarding energy conservation.
DOE PROGRAM
AMOUNT
LINE
Total DOE State Weatherization Allocation
$4,264,448
(a)
Total Cost associated with Administration, T&TA,
						  Financial and Energy Audits or 15% of allocation
$1,109,032
(b)
Subtract the amount entered in line (b) from Line (a),
						  for total Federal (DOE) funds available to weatherize homes
$3,155,416
(c)
State Average Cost per Home or National WAP Program
						  Year Average Cost per Home (i.e., PY2007-$2,885*)
$ 3,055
(d)
Total Estimated Homes to be Weatherized
1,107
(e)
Multiply (e) by 30.5 MBTU** for total Annual Estimated
						  Energy Savings resulting from DOE appropriated funds
33,764
(f)
ALL FtJNDING SOURCES
Total funds (e.g., DOE-WAP, State, Leveraged, LIHEAP,
						  and other non-Federal sources of funds used by the State to
						  weatherize'homes
$10,114,448
(S)
Total cost associated with the administration of
						  Weatherization funds or 15% of total funds available to weatherize
						  homes
$ 1,694,032
(h)
Subtract the amount entered in line (h) from line (g),
						  for total funds available to weatherize homes
$8,420,416
(1)
State Average Cost per Home or Nation WAP Program Year
						  Average Cost per Home (i.e., PY2009 - $3,055*)
$ 3,055
Q)
Total Estimated Homes to be Weatherized
2,412
(k)
Multiply ()c) by 30.5 MBTU** for total Annual Estimated
						  Energy Savings resulting from all funding sources
73,566
(1)
TRAINING AND TECHNICAL ASSISTANCE
				ACTIVITIES
AND
MONITORING ACTIVITIES
TRAINING AND TECHNICAL ASSISTANCE
Milestones and training guidance is based on information
				received from evaluation of each subgrantees submittal
GRANT GUIDANCE March .20, 2009
State weatherization manager and training coordinator will
				provide detail subject information to inform the changes that will be mandatory
				for the new program year.
WAP ANNUAL TRAINING CONFERENCE JULY
				16th & 17th,
				2009
Various new subject matter, as well as updated information will
				be taught that are directly related to new requirements from DOE (i.e.
				regional, national conferences & other related sources).
WAP SKILLS TRAININNG October 1st
				& 2nd , 2009
Weatherization personnel come together in state wide hands on
				training. This allows everyone to participate in a wide array of skilled
				demonstrations needed to professionally show "how to" perform the different
				tasks needed on each unit. In addition, two or three units will be selected in
				advance to perform weatherization installed activities.
MONITORING
				ACTIVITIES
1. An
			 analysis of the existence and effectiveness of any weatherization project being
			 carried out by a subgrantee.
The Arkansas Weatherization Office analyzes the effectiveness
				of the State's Weatherization projects through its ongoing monitoring
				activities.
The monitoring activities of the Arkansas Weatherization Office
				serve three principle purposes:
-To disclose areas of non-compliance with contract and
				programmatic regulations.
-To identify technical assistance needs among program
				personnel, provide training to correct deficiencies, identify and resolve
				questions about program operations.
-To assure quality workmanship on homes weatherized.
Monthly monitoring activities occur in OCS as staff reviews the
				monthly reports from the subgrantees. The monitoring lends itself to in-office
				or desktop review since the fiscal records are readily accessible and financial
				staff is usually available for consultation.
Before making a monitoring visit, the monitor reviews all
				reports and requests, and pertinent correspondence from the agency to be
				visited to get an idea of the agency's performance over a period of several
				months. The audit for the last contract period and the monitoring reports made
				previously are also reviewed. Year-to-date statistical data is compiled
				monthly.
The monitor also reviews the production schedule for each
				agency based on the Arkansas weatherization allocation formula and compares it
				to projections and expenditures.
Each subgrantee is monitored a minimum of one time annually,
				but monitoring may be required more often if requested by the agency or is
				deemed necessary by the State Weatherization Office.
Monitoring and evaluation activities include:
a. Review of the office procedures to
			 determine if all systems are functioning according to written
			 procedures,
b. Review the client
			 intake procedures, i.e., income guidelines and point system,
c. Review the client files for accuracy and
			 completeness,
d. Review staffing
			 levels and identify labor problems,
e. Review material management controls, check
			 warehouse inventory/tools and equipment.
f. Review Financial Management
			 System,
g. Review safety
			 issues,
h. Make at least one home
			 inspection of completions and/or units in progress per crew, and i. Hold an
			 exit interview with the Program Director and Executive Director, and plan
			 follow-up visits. Following the visit, the monitor files a written report with
			 the Arkansas Weatherization Director and summarizes the findings along with
			 suggested corrective action and comments.
1)
			 Two full-time monitors, with plans to hire one additional monitor, will be
			 involved in regularly monitoring the program. The services of the Division of
			 Finance will be utilized on an as needed basis. Our plan includes one
			 additional monitor this program year.
2) Each subgrantee will be monitored a
			 minimum of one time during the year. At least ten percent of the homes
			 weatherized will be inspected by state staff to insure quality control and
			 accountability.
3) Monthly reports,
			 statistical review and monitoring and evaluation instruments are part of the
			 weatherization manual.
4) In
			 addition to the system for resolving problems described, reference the T/TA
			 portion of the state plan which will detail training designed to eliminate
			 problems.
5) Subgrantee performance
			 is evaluated through the monitoring process. Subgrantee performance standards
			 are contained in the manual and the subgrantees are evaluated as to whether
			 they are meeting those standards. Two substandard performance ratings by a
			 subgrantee could result in a public hearing process to determine the adequacy
			 of that subgrantee.
MONITORING
Milestones
1. Fifteen subgrantees will be monitored at
			 least once during the program year.
2
			 . At least 10% of the units weatherized will be inspected during
			 the program year.
3 . At least 10%
			 of the client files will be inspected for compliance with state and federal
			 regulations.
4 . Fiscal and
			 production desk reviews will be conducted monthly. y level. '
LEVERAGING ACTIVITIES
Leveraging Activities - Other
				Sources
DOE Funded Leveraging
The state will leverage utility funds and other non-federal
				funds where possible. Subgrantees will administer the Arkansas Weatherization
				Program, which is contracted through the largest Community Action Agency in the
				state. The program will allow subgrantees to use DOE vehicles/equipment for use
				in the Arkansas Weatherization Program for non-DOE houses. Subgrantees will use
				a cost allocation plan to determine the amount of funds to be reimbursed to the
				DOE program for use of its vehicles/equipment.
POLICYADVISORYCOUNCIL
Arkansas Policy Advisory Council Meetings
The PAC will meet on January 27, 2009 for the purpose of
				holding a public hearing on the 2009-2010 State Weatherization Plan. Other
				items on the agenda will include the approval of minutes, planned 2009 training
				and a report on Weatherization Day, and AWP Program Updates.
The PAC members are involved in weatherization activities such
				as training and Weatherization day activities and leveraging funds. Entergy is
				represented on the PAC and funds some weatherization activities of subgrantees
				each year. The State Energy Office is represented on the PAC and provides
				client education material for weatherization clients. Rural Development is
				represented on the PAC and provides funding to some weatherization subgrantees
				for housing rehabilitation.
Revised 12/30/05
WEATHERIZATION ASSISTANCE PROGRAM POLICY ADVISORY COUNCIL
				MEMBERS
TERM OF SERVICE
GROUP/ORGANIZATION
EXPIR.
NAME/ADDRESS/PHONE
REPRESENTED
DATE
Thomas E. Green
Office of Community Services
N/A
Post Office Box 1437/S3 30
Ex-Officio
Little Rock, AR 72203
Phone: (501)682-8715
RitaByers
Elderly and Handicapped
1/lf
Main Stream
300 South Rodney Parham Rd Ste 5
Little Rock, AR 72205-4774
Phone:(501)280-0012
FAX: (501)280-9267
E-Mail: ritabvers(2),vahoo.com
Al West, Vice Chair
Weatherization Subgrantee
1/11
Office of Human Concern
CAA Executive Director
Post Office Box 778
Rogers, AR 72757
Phone: (479)636-7301
FAX: (479)636-7312
E-Mail: alwestfa),ohc.org
Jim Gatchel
Weatherization Director
1/11
Mississippi County, Arkansas
Economic Opportunity Commission, Inc.
Post Office Box 1289
BIytheville, Arkansas 72316
Phone: (870)776-1054
FAX: (870)776-1875
E-Mail: Jim2'wx(a),vahoo.com
Beverly Palmer
Weatherization Director
1/11
Weatherization Director
Central Arkansas Development
Council
Post Office Box 580
Benton, Arkansas 72018
Phone:(501)315-1121
i
FAX: (501) 778-9120
1
E-Mail: bpalmerf2)cadc.cc
1
1
PAC-Term of Service
.1
Page 2
i
Mark Whitmer, Chair
Weatherization Director
1/11
Crawford-Sebastian Community
At Large Position
Development Council, Inc.
4831 Armour Street
Post Office Box 4069
j
Fort Smith, AR 72914
, 1
Phone: (479)785-2303
1
1
FAX: (479) 785-2341
i
i
E-Mail: mwhitmerfoicscdccaa.ors
1
Susan Recken
At Large Position
1/11 !
AR Department of Economic
\
Development
#1 Capitol Mall
\
Little Rock, AR 72201
Phone: (501)682-7334
FAX: (501)682-2703
''
E-Mail: sreckenfa),l
800ARKANSAS.com
Martie North, V.P., and
At Large Position
1/11
Director of Community Development
!
7500 Cantrell Road
Little Rock, AR 72207
Phone: (501)978-2234
j
E-Mail: mnorth(a),bankozarks.com
Kenny Gunn, Weatherization Dir. .
At Large Position
1/11
Crowley's Ridge Development
Council, Inc.
Post Office Box 16720
Jonesboro, Arkansas 72403-1497
Phone: (870) 802-7100 ext. 120
E-Mail: kennYgunn(2)crdcnea.com
William Taft Wilson
At Large Position
1/11
Weatherization Director
Southwest Arkansas Development Council,
						  Inc.
3902 Sanderson Lane
Texarkana, Arkansas 71854
Phone: (870)773-5504
*
E-Mail: taftwilson(a)cableone.net
301 Third Street
Russellville,AR 72801
Phone: (479) 968-5001
FAX: (479) 568-5002
uhdcpat(a!cox-internet.com
Kelly Lassiter, Manager
Public Utilities
1/11
Customer & Employee Relations
CenterPoint/ARKLA
P.O. Box 751
Little Rock, AR 72203
Phone: (501)377-4746
FAX: (501)377-4725
E-Mail: kelly.lassiter@centerpointenergy.c
:om
(This e-mail address has an underscore betv
veen first, middle PAC - Term of Service
Page 3
Patricia Atkinson
Housing
1/11
Universal Housing
Development Council
Post Office Box 846
and last name)
Jamie Stringfellow
Public Utilities
1/11
ENTERGY
1
1405Hwy62SW
Mountain Home, AR 72653
Cell: 870 866-6005
Home 870 425-5178
E-mail: istring(a),entergv.com
Jane Todd
Public Service Commission
1/11
Public Service Commission
Post Office Box C-400
Little Rock, AR 72203
Phone: (501)682-5988
FAX: (501)682-5882
E-Mail: janie gray(2),psc.state.ar.us
(This e-mail address has an underscore betv
veen first and last name)
Lawrence McCullough
Rural Development
USDA Service Center
Federal Building, Room 3416
700 West Capitol Avenue
Little Rock, AR 72201-3225
Phone: (501)301-3237
FAX: (501)301-3290
E-Mail: Lawrence.mccu]lough(2),ar.usda.gov
Vacant
Housing
Local Government
ARKANSAS WEATHERIZATION POLICY ADVISORY COUNCIL
BY-LAWS