Arkansas Administrative Code › Agency 131 - MILITARY DEPARTMENT › Rule 131.00.24-001 - Joint Enlistment Enhancement Program

Current through Register Vol. 49, No. 6, June, 2024
Chapter 1
Joint Enlistment Enhancement Program for the Arkansas Army and Air
		  National Guard
1-1.
Joint
		  Enlistment Enhancement Program (JEEP) Overview.
This program is designed
		  to gain assistance in enlisting Soldiers or Airmen into the AR NG who are not
		  otherwise excluded from the program by the terms contained herein. When a
		  Soldier, Airman, or veteran exercise personal initiative resulting in the
		  enlistment of a Recruit, the State of Arkansas by and through the offices of
		  the Adjutant Genera! will enter into an agreement with the Soldier, Airman, or
		  veteran whereby they will receive compensation in the form of a voucher
		  payment.
1-2.
Definitions
a.
Lead:
The name, address and phone number of someone who may be
		  interested in joining the ARNG.
b.
Prospect:
An individual who has agreed to an appointment with a
		  recruiter.
c.
Applicant:
A person who is prequalified and desires voluntary
		  enlistment in the AR NG and is being considered for entry.
d.
Enlistee:
An applicant who
		  has been found eligible and is accepted for enlistment or accession in the AR
		  NG.
e.
Recruit:
A
		  person newly enlisted or accessed into the AR NG and not yet fully
		  trained.
f.
Assistant:
An AR NG Soldier, Airman, or veteran whose primary duty is not recruiting
		  (full-time or part-time to include Active Duty for Operational Support (ADOS)
		  or a temporary recruiting position), who helps locate interested individuals to
		  join the AR NG. This program is limited to Soldiers or Airmen in the rank
		  (grade) of Major (0-4) or below and veterans of any grade.
g.
Veteran:
A former member of
		  the AR NG of any rank or grade who has met all requirements for veteran
		  designation in accordance with Arkansas Code Annotated
		  27-16-812.
h.
Recruiter:
A person whose job
		  is to enlist or assess members into the Arkansas Army or Air National Guard and
		  assigned or attached to the respective recruiting command.
i.
JEEP Assistant Agreement:
A
		  contract between the State of Arkansas and an assistant that provides a new or
		  prior service lead to a recruiter that results in an enlistment or accession as
		  a result of their efforts, mentorship, and assistance.
j.
JEEP Assistant Payment:
The
		  State of Arkansas shall compensate an assistant In the amount of One Thousand
		  Dollars ($1000.00) per new or prior service lead who enlists or accesses into
		  the AR NG and ships to Initial training as a result of the assistant's effort,
		  mentorship, and assistance.
k.
He, She, His, Hers.
Includes both male and female
		  genders.
I.
Family:
Spouse and children, including stepchildren.
1-3.
Duties of the JEEP
		  Assistant.
a. The assistant shall be
		  available to the prospect from initial contact until the new recruit ships to
		  initial training In order to provide guidance, encouragement, mentorship, and
		  support.
b. The assistant shall
		  perform other duties related to the enlistment action as deemed necessary or
		  directed by the Adjutant General.
c. The assistant must accompany new recruit
		  at initial meeting with recruiting.
1-4.
JEEP Assistant Payment.
a. The State of Arkansas will pay $1000.00 to
		  the assistant for services per the assistant agreement. A Soldier, Airman, or
		  veteran may enter into a separate assistant agreement for each lead provided.
		  When that lead enlists Into the AR NG and ships to initial training, the
		  documented assistant will receive $1000.00 for each recruit upon completion of
		  the terms and conditions of the assistant agreement. The total number of
		  compensated leads for an individual during a fiscal year will not exceed five
		  (5) unless the Department of the Military performs an audit of the
		  circumstances to confirm full JEEP compliance.
b. JEEP assistant payments are taxable income
		  and shall be reported on a Form 1099 to the respective tax authorities by the
		  State of Arkansas.
c. Assistants
		  must be a current member of the AR NG or a qualified veteran at the time of
		  payment.
1-5.
JEEP
		  Administration and Responsibility for Administration
a. The AR ARNG, through the Commander of the
		  Recruiting and Retention Battalion and the Department of the Military (DOTM)
		  will coordinate, supervise, monitor, maintain all records, track, process,
		  execute, and perform quality reviews for the JEEP. The Commander, AR Recruiting
		  and Retention Battalion, AR ARNG will manage this program for the Arkansas Army
		  and Air National Guard as a joint program. The AR ANG Director of Staff will
		  collect, review, and submit ANG documents.
b. The Soldier, Airman, or veteran who
		  desires to assist in recruiting someone according to JEEP must initially
		  provide Information about themselves and the recruit through JEEP's website.
		  Assistants will complete and sign the JEEP Assistant Agreement, which will
		  establish claim for that lead. Additionally, assistants will need to complete a
		  W-9 tax form for payment. During the online process, assistants will be
		  assigned a control number. This number will be used for supervision, tracking,
		  and processing purposes. The lead's and assistant's information will be sent to
		  JEEP's Program Manager, who will determine the assistant's eligibility and
		  forward the lead's information to an AR NG recruiting and retention NCOIC. The
		  NCOIC will be responsible for linking the lead to a recruiter. Once the
		  recruiter has been selected, the recruiter will request the help of the
		  assistant in mentoring the recruit. All paperwork and documents needed prior to
		  enlistment, will be prepared by the recruiter and finalized at the Military
		  Entrance Processing Station (MEPS). Within ten (10) days of the lead
		  enlisting/accessing into the AR NG, the recruiter will consolidate and forward
		  all documentation to the AR Recruiting and Retention Battalion for verification
		  and processing. Documentation to be submitted includes, but is not limited to,
		  the JEEP Assistant Agreement, DD Forms 4/1 and 4/2, DD Form 1966 (all pages),
		  and NGB Form 377 (if applicable). For veterans, the NGB Form 22, DD Form 214,
		  or retirement order will be submitted. Other documentation may be required for
		  verification purposes. Upon enlistment or accession, the assistant must be
		  named in the remarks on the DD Form 1966 as the individual who referred the
		  lead to the recruiter. Enlistment/accession credit shall not be attributed to
		  an assistant if these procedures are not followed. Further, an assistant shall
		  not be added retroactively to a DD Form 1966 following the Soldier or Airman
		  taking the oath of enlistment into the AR NG
c. Upon the new lead shipping to initial
		  training per the JEEP terms, the Adjutant General's designee will verify all
		  documents, confirm assistant eligibility, and certify the payment is due and
		  payable to the assistant. The certified JEEP Assistant Agreement will be
		  forwarded to the SPDO for processing and payment submittal. Copies of all
		  documents will be maintained for a ten (10) year minimum for auditing
		  purposes.
1-6.
JEEP Excluded Persons and Actions Prohibited
a. Officers of the AR NG holding the pay
		  grade of 0-5 and above cannot participate in this program.
b. Soldiers or Airman assigned or attached
		  (full-time, part-time, temporary status, or performing Active Duty for
		  Operational Support) to the AR Recruiting Battalion, AR ARNG or the Recruiting
		  Command for the AR ANG and their immediate family members are excluded from
		  participating in this program.
c.
		  The persons described in paragraphs a. and b. above are prohibited from
		  receiving any funds, directly or indirectly, paid to a JEEP assistant. Receipt
		  of such funds in any amount by a prohibited person according to any agreement,
		  understanding, or deal is considered misconduct and appropriate disciplinary
		  action may be taken. Allegations of any criminal acts or conduct, including but
		  not limited to fraud or misuse of this program will be investigated and
		  prosecuted to the full extent of the law. Any assistant charged with a criminal
		  offense under this program is subject to civilian prosecution, administrative
		  actions, and actions under the ACMJ to include courts-martial.
d. An assistant may not assign any rights or
		  expectations of payment to another person.
e. Any acts directly or indirectly related to
		  excluded persons or prohibited activities could result in disciplinary actions
		  or prosecution as deemed necessary by the Adjutant General or the Governor of
		  the State of Arkansas.
1-7.
Joint Enlistment Enhancement
		  Program (JEEP) Conflicts and Dispute Resolution
a. In the case of a dispute involving the
		  JEEP assistant program, all issues of the dispute will be decided by a dispute
		  resolution panel consisting of the Army Guard Chief of Staff, Air Guard
		  Director of Staff, Deputy Chief of Staff Personnel (DCSPER), and the Human
		  Resource Officer (HRO). The panel will have full authority to determine the
		  procedure and process to use in resolving disputes. The panel's decision is
		  final and the Director of Joint Staff (DJS) is the appeal authority.
b. In the event of a conflict regarding the
		  language of this DOTM and the JEEP Assistant Agreement, the language of this
		  NGAR governs.
1-8.
Effective Dates and Duration of the Program.
This program will be
		  effective 10 June 2024 and shall remain in effect unless amended or suspended
		  by the Adjutant General. This program may be terminated at any time and for any
		  reason by the Adjutant General. Payment of all assistant agreements are subject
		  to the availability of funds.
1-9.
Forms.
The JEEP Assistant Agreement and the JEEP Request for
		  Payment are included as Appendix A and B.
Appendix A - JEEP Assistant Agreement
CONTROL
			 NUMBER:
____________________
JOINT ENLISTMENT ENHANCEMENT PROGRAM (J.E.E.P.) CONTRACT
			 FOR THE ARKANSAS ARMY AND AIR NATIONAL GUARD
PART I.
ASSISTANT
		  AGREEMENT
This agreement is entered between the State Military Department
			 (SMD) of the State of Arkansas through the office of the Adjutant General of
			 Arkansas and the parties listed below:
_________________________________________________________________________.
(Soldier's or Airman's Rank, Last Name, First Name,
			 Middle Initial)
_________________________________________________________________________.
(Recruiter's Duty Address to Include City, State and Zip
			 Code)
_________________________________________________________________________.
Currently serving as a member of the Arkansas Air or Army
			 National Guard, assigned as a recruiter to:
_________________________________________________________________________.
(Recruiter's Unit Name and Complete
			 Address)
To enhance and actively engage in enlisting or accessing new
			 members of the Arkansas National Guard by the provisions of the JOINT
			 ENLISTMENT ENHANCEMENT PROGRAM (J.E.E.P.). Be it known that;
_________________________________________________________________________.
(Rank, Last Name, First Name, Middle Initial - hereafter
			 referred to as J.E.E.P. ASSISTANT)
Currently residing
			 at:___________________________________________________________________
(Complete Home Address and Phone Number of J.E.E.P.
			 ASSISTANT)
Has provided the following information about a potential new or
			 prior service recruit:
_________________________________________________________________________.
(RECRUITS First Name, Middle Name, Last Name and Phone
			 Number - Hereafter Referred to as RECRUIT)
The JEEP ASSISTANT has agreed to the following terms via
			 www.
1. The JEEP ASSISTANT agrees to
		  be available to the prospective RECRUIT prior to enlistment or accession and
		  provide information, guidance, mentorship, encouragement, and support until the
		  prospective RECRUIT enlists into the Arkansas National Guard.
2. The RECRUIT must successfully enlist into
		  the Arkansas Army National Guard or the Arkansas Air National Guard and
		  complete DO Form 4, and DO Form 1966 or NGB 377, and be assigned to a unit of
		  the Arkansas National Guard. Other documents may be required for validation and
		  certification purposes.
3. The
		  J.E.E.P. ASSISTANT must be a member of the Arkansas National Guard or verified
		  veteran at the time of the enlistment or accession to validate the terms of
		  this contract.
_________________________________
			 _____________________________.
(J.E.E.P. ASSISTANT Signature and Date) (Recruiter Signature and
			 Date}
CONTROL
			 NUMBER:
____________________
PART II.
ENLISTMNENT
		  VERIFICATION
I___________________________________________________________________________________
(MEPS Guidance Counselor's First, Middle, and Last Name
			 and MEPS ID Code)
Hereby certify the RECRUIT listed below has enlisted into the
			 Arkansas National Guard,
_________________________________________________________________________
(RECRUITS First Name, Middle Name, Last
			 Name)
And is assigned
			 to;___________________________________________________________________
(Unit name and complete address)
I further certify that,.
			 _________________________________________________________________
(J.E.E.P, ASSISTANT - Rank. First Name. Middle Name, and
			 Last Name and Last 4 of SSN)
Who acted as the Joint Enlistment Enhancement Program (J.E.E.P.)
			 ASSISTANT has provided sufficient evidence that he/she is a member or veteran
			 of the Arkansas National Guard assigned to/discharged from:
_________________________________________________________________________
(Unit Name and Complete Address)
The following forms have been attached to this J.E.E.P.
			 CONTRACT:
_____DD4
_____NGB 377
_____W-9 (For J.E.E.P. ASSISTANT)
_____Form verifying assistant's Veteran status, if
			 applicable
_____REDD Report (for current member J.E.E.P. ASSISTANTS)
_____DD 1966 (J.E.E.P. ASSISTANT information must be recorded in
			 remarks section)
PART III.
CERTIFICATION AND REQUEST FOR PAYMENT
TO: Department of the Military
Pursuant to NGAR 2024-XX all requirements below have been
			 met:
a. _____RECRUIT has been
		  identified as Army Guard___or Air Guard___
b. _____RECRUIT has completed DD Form 4
		  (attached).
c. _____The RECRUITER
		  has completed DD Form 1966 (attached) and the J.E.E.P. ASSISTANT who referred
		  the new RECRUIT is recorded in the remarks section.
d. _____The J.E.E.P. ASSISTANT has a Vendor
		  Account on file with the Department of the Military.
e. _____ Other documents not listed above
(list):
_______________________________________
f. _____J.E.E.P. ASSISTANT has provided
		  evidence of service or veteran status.
It is expressly understood and agreed that the J.E.E.P. payment
			 is not due and payable by the State of Arkansas Military Department (SMD) to
			 the J.E.E.P. ASSISTANT unless each condition set forth above is satisfied.
			 J.E.E.P. Contracts are completed per Arkansas law and Executive Orders and
			 State Military Department Regulation (DOTM) 7-27, which administers the
			 J.E.E.P. as directed by the Governor. All parties agree to the procedures and
			 requirements of the J.E.E.P. as outlined in DOTM 7-27. The terms and conditions
			 contained in J.E.E.P. Agreement Sections l., II. and III. with Control Number
			 _________________ has been fulfilled and the JEEP Assistant payment of $1000.00
			 is due and payable to the assistant.
_______________________________________________________
(Commander, AR ARNG RRBN- Signature/Date)
By order of the Adjutant General on this the__________day
			 of_______________, 20______.
______________________________________
(Adjutant General, Arkansas National Guard)
______________________________________
(Chief of Staff, Department of the
			 Military)