reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.530 - Tickets

Current through Register Vol. 48, No. 28, July 12, 2024
The driver of a State-owned or -leased vehicle is responsible
				  for immediately reporting to the vehicle coordinator for his or her agency all
				  citations for moving or parking violations received by the driver. Citations
				  received due to mechanical defects are the responsibility of the agency
				  assigned the vehicle. Otherwise, employees must pay fines and costs associated
				  with the moving or parking violation. Once notified, agencies are responsible
				  for tracking any State vehicle-related fines and associated costs, and ensuring
				  that their employees promptly pay any required fines and associated costs. In
				  cases in which employees who have incurred violations cannot be identified by
				  the agency or are no longer employed by the State, agencies may, in their
				  discretion, pay fines and associated costs in connection with the violations,
				  including fines and costs incurred in prior fiscal years. If the agency can
				  identify with reasonable certainty the relevant former State employee who
				  incurred the citation, the State shall pursue reasonable efforts to require the
				  former employee to pay the fines and costs directly. Employees who fail to
				  promptly report citations for moving or parking violations, or to pay fines and
				  associated costs as required, may be subject to discipline, up to and including
				  discharge.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.540 - Credit Card

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				CMS Fleet Cards are utilized for fuel purchases and repairs performed at CMS
				garage and fueling sites. CMS Fleet Cards or CMS approved Vendor Fleet Cards
				are utilized for outside purchases of full tanks of fuel. Repairs and
				maintenance require prior CMS approval. Exceptions to this requirement are
				minor repairs and services, including lube, oil and filter; windshield wiper
				replacements; light bulbs and headlights; and vehicle washes. Additionally,
				emergency towing and/or emergency tire repair are approved purchases. Emergency
				repairs and maintenance require approval by CMS the next business
				day.
b) CMS Fleet Cards are
				assigned to equipment when placed in service by DOV. CMS will recover the cost
				of administering Fleet Card services in its rates.
c) Any State employee involved in the
				unauthorized use of a CMS or a Vendor Fleet Card may be subject to discipline
				or criminal prosecution, or both.
d) Agency Vehicle Coordinators/Vehicle Use
				Officers are responsible for ordering Vendor Fleet Cards and for maintaining
				inventory control of Vendor Fleet Cards for agency equipment, utilizing CMS'
				vendor on-line systems and formats.
e) Personal Identification Numbers (PIN) for
				Vendor Fleet Cards are required for accountability and to prevent theft and
				abuse. A PIN is required for each vehicle or driver that maximizes the vendor's
				system security capabilities.
f)
				Drivers are responsible for recording accurate mileage information on all Fleet
				Card transactions.
g) Lost, Stolen
				or Damaged Fleet Cards
1) Drivers are
				responsible for the appropriate use of and security of both the CMS and Vendor
				Fleet Cards once received. Drivers are also responsible for reporting damaged,
				lost, expired or stolen CMS and Vendor Fleet Cards to their Agency Vehicle
				Coordinator/Vehicle Use Officers immediately. In the case of expired or damaged
				cards, upon receipt of replacement cards, drivers are responsible for sending
				the card being replaced to the Agency Vehicle Coordinator/Vehicle Use
				Officers.
2) Agency Vehicle
				Coordinators/Vehicle Use Officers must document to CMS a vehicle's lost, stolen
				or damaged CMS Fleet Card for replacement.
3) The Agency Vehicle Coordinator/Vehicle Use
				Officers must notify the Fleet Card vendor immediately to cancel a Vendor Fleet
				Card that is lost or stolen.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.550 - Gasoline Purchase

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Purchases of fuel, oil, and related items for the operation of State-owned
				equipment must be made from the most economical source. Unleaded gasoline (with
				ethanol blended in, often called Gasohol) shall, however, be used where
				available. Employees are required to use E-85 (85% ethanol) and bio-diesel when
				operating flexible fueled and diesel powered vehicles in the State fleet,
				whenever practical.
b) If there is
				a State-owned garage or State-owned service station within a reasonable
				distance, the driver should make purchases at this source. State service
				stations are available on the State of Illinois Enterprise web at
http://www.intra.state.il.us/poliproc/vehicleguide.pdf
.
c) If a State-owned garage or
				State-owned service station is not conveniently located, an appropriately
				located privately operated station with a self-service island shall be the
				source of purchase, except when the driver is physically unable to operate a
				self-service pump.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.560 - Charges

Current through Register Vol. 48, No. 28, July 12, 2024
CMS shall charge each agency a fee for the agency's use
				  and/or lease of State vehicles. In addition, CMS shall charge each agency for
				  any costs associated with the maintenance, repair, management and/or
				  replacement of such vehicles. Such fees and costs shall be related to the costs
				  incurred by CMS in connection with the purchase, maintenance and management of
				  the State's vehicle fleet. DOV rates shall be published on the DOV Home Page
				  (accessible to Agency Vehicle Coordinators/Vehicle Use Officer) annually or as
				  changes occur.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.570 - Payment of Charges

Current through Register Vol. 48, No. 28, July 12, 2024
Payment from using agencies is due within 45 days after
				  receipt of invoice from CMS. Chronic failure to submit a voucher in the
				  allotted time or chronic late payment may result in suspension of credit card,
				  repair, or vehicle use privileges if the agency fails to take steps to correct
				  payment problems. No such action will be taken without first notifying the
				  agency head of the problem.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.580 - Credits

Current through Register Vol. 48, No. 28, July 12, 2024
From time to time it may be necessary for CMS to issue
				  credits against invoices billed to agencies. Agencies are to pay invoices upon
				  receipt. Credits issued by CMS shall be applied against subsequent
				  invoices.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.600 - Designation and Role of the Agency Vehicle Coordinator/Vehicle Use Officer

Current through Register Vol. 48, No. 28, July 12, 2024
a) Using agencies are
				required to designate to DOV an individual (or individuals in agencies with
				large fleets) to serve as Agency Vehicle Coordinators/Vehicle Use Officers who
				will act as the primary liaison with CMS in matters relating to vehicles,
				including, but not limited to, acquisition, maintenance and administration
				under this Part.
b) The individual
				or individuals designated as Agency Vehicle Coordinators/Vehicle Use Officers
				shall be trained by DOV in efficient fleet management practices and fleet
				policy.
c) Responsibilities of
				Agency Vehicle Coordinators/Vehicle Use Officers include:
1) assisting the respective State agency in
				the drafting of vehicle use policies;
2) developing, distributing, publishing and
				implementing internal agency policies as required in Section
				5040.300;
3) communicating CMS' and agency vehicle
				fleet rules, regulations and policies to agency personnel;
4) tracking internal agency vehicle inventory
				and location record keeping;
5)
				implementing and overseeing agency vehicle logs, and monitoring and managing
				the efficient utilization of agency vehicles relative to breakeven mileage
				requirements and cost efficiency;
6) overseeing vehicle maintenance, repair,
				fuel and cost data;
7) tracking
				vehicle assignment and use; and
8)
				submitting reports to CMS in a timely manner, and in the format requested,
				according to all applicable rules in this Part.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.620 - Required Forms and Information

Current through Register Vol. 48, No. 28, July 12, 2024
All forms required for compliance with this Part and other
				  information may be obtained from the Department by Agency Vehicle
				  Coordinators/Vehicle Use Officers on the DOV website.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.630 - Agency Signature Authority

Current through Register Vol. 48, No. 28, July 12, 2024
No signature other than that of the agency head of the
				  requesting agency shall be honored unless the agency head has delegated
				  signature authority to one or more persons. The agency head shall file the
				  delegation, along with any restrictions, with DOV.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 5040 - STATE VEHICLES AND GARAGE › Subpart E - MISCELLANEOUS › Section 5040.700 - Rate Schedule

Current through Register Vol. 48, No. 28, July 12, 2024
Rates for the following are published by CMS annually or as
				  changes occur through distribution to Agency Vehicle Coordinators/Vehicle Use
				  Officers and on DOV's website.
a)
				Vehicle usage or maintenance feesb) Labor ratesc) Annual fleet management
				fees
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart A - GENERAL › Section 7000.10 - Purpose and Applicability

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Act and
				This Part
1) The Grant Accountability and
				Transparency Act (Act or GATA)
is intended to comply with the General
				Assembly's directives to
:
A)
develop a coordinated, nonredundant process for the provision of
				effective and efficient oversight of the selection and monitoring of grant
				recipients, thereby ensuring quality programs and limiting fraud, waste and
				abuse; and
B)
define the purpose, scope, applicability and responsibilities in the
				life cycle of a grant.
[30 ILCS 708/5(a)  ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart A - GENERAL › Section 7000.20 - Grant Accountability and Transparency Unit (GATU)

Current through Register Vol. 48, No. 28, July 12, 2024
a) Under Section 55(b) of the Act, the
				Governor's Office of Management and Budget (GOMB) shall establish a centralized
				unit within GOMB known as the Grant Accountability and Transparency
				Unit.
b) GATU will be responsible
				for adopting rules, implementing a State-wide grants management framework for
				compliance with the rules, and monitoring the implemented framework.
c) GATU will
be funded with a portion
				of the administrative funds provided under existing and future State, federal
				pass-through
, and federal
grants
. State agency
				charges
will be allocated
through a revolving fund named the
				GATA Fund. State agency charges will be
based on the actual cost of the
				services provided in accordance with applicable federal cost principles
				contained in
the Uniform Requirements. [30 ILCS 708/55(b)  ] The GATA
				Fund may include catch-up billings for prior fiscal year amounts due. State
				agencies can use appropriations from the fiscal year in which the catch-up
				billing is issued. (See  30 ILCS 105/25(i).)
d) GATA
will not cause a reduction in
				the amount of State or federal awards that have been or will be directed to
				State agencies or public institutions of higher education
. [30 ILCS
				708/55(b)  ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart A - GENERAL › Section 7000.40 - Incorporations and Referenced Materials

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				References to Federal Statutes
1) Cash
				Management Improvement Act of 1990 (31 U.S.C. 6501)
2) Federal Funding Accountability and
				Transparency Act of 2006 (FFATA) (31 U.S.C. 6101  note)
3) Federal Grant and Cooperative Agreement
				Act of 1977 (31 U.S.C. 6301)
4)
				Freedom of Information Act (FOIA) (5 U.S.C. 552)
5) Higher Education Act of 1965, Title IV (20 U.S.C. 1070 through  1099d)
6)
				International Organizations Immunities Act (22 U.S.C. 288)
7) Internal Revenue Code (26
				U.S.C.)
8) Inflation adjustment of
				acquisition-related dollar thresholds (41 U.S.C. 1908)  (Simplified Acquisition
				Procedures)
9) Single Audit Act of
				1984, as amended by the Single Audit Act Amendments of 1996 (31 U.S.C. 7501)
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart A - GENERAL › Section 7000.50 - Catalog of State Financial Assistance (CSFA)

Current through Register Vol. 48, No. 28, July 12, 2024
a)
The Catalog of State Financial Assistance is available at
www.grants.illinois.gov
. The CSFA
				contains, at a minimum, the following information:
1)
An introductory section that
				explains how to use the Catalog, suggested grant proposal writing methods, and
				grant application procedures;
2)
A comprehensive indexing system
				that categorizes programs by issuing agency, eligible applicant, application
				deadlines, function, popular name and subject area;
3)
Comprehensive appendices showing
				State assistance programs that require coordination through GATA and
				regulatory, legislative and Executive Order authority for each program,
				commonly used abbreviations and acronyms, agency regional and local office
				addresses, and sources of additional information;
4)
A list of programs that have been
				added to or deleted from the CSFA and the various program numbers and title
				changes;
5)
Program number, title and popular name, if
				applicable;
6)
The
				name of the State agency or independent agency and primary organization
				sub-unit administering the program;
7)
The enabling legislation,
				including popular name of the Act, titles and Sections, Public Act number, and
				citation to the Illinois Compiled Statutes;
8)
The type or types of financial and
				nonfinancial assistance offered by the program;
9)
Uses and restrictions placed upon
				the program;
10)
Eligibility requirements, including applicant eligibility criteria,
				beneficiary eligibility criteria, and required credentials and
				documentation;
11)
Objectives and goals of the program;
12)
Information regarding application
				and
grant
processing; application deadlines; range of approval
				or disapproval time; appeal procedures; and availability of a renewal or
				extension of assistance;
13)
Assistance considerations,
				including an explanation of the
grant
formula, matching
				requirements, and the length and time phasing of the
				assistance;
14)
Post-assistance requirements, including any reports, audits, and
				records that may be required;
15)
Program accomplishments
				(
if
available) describing quantitative measures of program
				performance;
16)
Regulations, guidelines, and literature containing citations to the
				Illinois Administrative Code, the Code of Federal Regulations, and other
				pertinent informational materials; and
17)
The names, telephone numbers, and
				e-mail addresses of persons to be contacted for detailed program information at
				the headquarters, regional, and local levels.
[30 ILCS
				708/30  ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart A - GENERAL › Section 7000.60 - Program-Specific Exceptions to UR and GATA

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Uniform Guidance exception rule is stated in UR section 200.102. GATA
				modeled its exception process after the federal process. If the federal OMB and
				federal awarding agency has granted an exception, GATU will accept that
				exception.
b) UR section 200.101 cites types of awards with exceptions to UR. All cited exceptions shall apply
				to federal and federal pass-through awards. If the State of Illinois funds an
				equivalent program, the State-issued award will be subject to the same
				exceptions as the federal award it mirrors.
c) When a grant program is listed as having
				limited UR applicability in UR section 200.101, the State agency must review
				the grant-specific requirements to determine if there are additional,
				grant-specific rules modeled after UR.
d) Per UR, exceptions shall not be given for
				UR subpart D (Subrecipient Monitoring and Management) or subpart F (Audit
				Requirements). All grants are subject to post-award requirements, awardee and
				subrecipient monitoring and management, and audit requirements.
e) State agencies shall complete and submit a
				"GATA Request for Exception Form" that must be in accordance with cited
				Illinois or federal law.
f) GATU
				shall review all Requests for Exceptions and consult with the GOMB General
				Counsel as necessary for final determination on the exception
				request.
g) All exceptions shall be
				requested in writing from the State agency and authorized in writing by GATU in
				the official Notice of Exception.
h) All State-issued programs in the State of
				Illinois will be assumed to be subject to UR and GATA unless GATU has
				distributed a written Notice of Exception to the requesting State
				agency.
i) Based on the Notice of
				Exception, State agencies must record the exceptions in the CSFA within 30 days
				after the exception is allowed. The exception must also be included in the NOSA
				(if applicable) and the Uniform Grant Agreement.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart A - GENERAL › Section 7000.70 - Grantee Qualification Status

Current through Register Vol. 48, No. 28, July 12, 2024
a) Before to
				making an award, the State awarding agency is required by  31 U.S.C. 3321, 41  U.S.C. 2313 and Section 25(4)(C) of the Act to review information available
				through any GOMB- or OMB-designated repositories of government-wide eligibility
				qualification or financial integrity information, such as:
1) Federal Awardee Performance and Integrity
				Information System (FAPIIS);
2)
				SAM.gov, including the Federal Excluded Parties List; and
3) Grantee Portal.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart A - GENERAL › Section 7000.80 - Grantee Compliance Enforcement System; Illinois Stop Payment List

Current through Register Vol. 48, No. 28, July 12, 2024
a) GATA established a Grantee Compliance
				Enforcement System (GCES) that outlines a statewide framework for State
				agencies to manage occurrences of noncompliance with grant
				requirements.
b) Grantees and
				applicants may not participate in State-issued award programs or activities if
				they are debarred, suspended or otherwise deemed ineligible under the terms of
				the GCES.
c) GCES is required for
				all grants that are subject to UR and GATA. (All grants are assumed to be
				subject to UR and GATA unless an exception or exemption was authorized by GATU
				in accordance with Section 7000.60(f).)
d) GATA requires GOMB to maintain a list
that contains the names of those individuals and entities that are
				ineligible, either temporarily or permanently, to receive grant funds from the
				State
. [30 ILCS 708/60(a)(8)  ] The list, termed the Illinois Stop
				Payment List, is a component of GCES.
e) The Illinois Stop Payment List is a
				dynamic snapshot of awardees out of compliance with select grant management
				requirements. Entities on the Illinois Stop Payment List are in Stop Payment
				Status. Utilizing a centralized list of awardees in Stop Payment Status raises
				awareness of noncompliance to promote timely resolution and safeguarding of
				State resources.
f) Under GCES, the
				severity of an entity's noncompliance issue determines whether the entity is
				placed on temporary or permanent Stop Payment Status. Permanent Stop Payment
				Status requires a preponderance of the evidence as defined by  2 CFR 180.990. A
				temporary Stop Payment Status can be remediated.
1) Delinquent Reporting Based on the Terms
				Specified in the Grant Agreement
A) Agency
				rules shall specify procedures for managing awardee submittal of required
				financial and performance reports. The protocol shall provide a due diligence
				process for State agency-generated reminders to the awardee in advance of
				reporting due dates.
B) Agency
				rules shall allow the State awarding agency to extend the reporting deadline
				due to extenuating circumstances. Reporting extensions must be justified in
				writing by the State awarding agency. A report due date may only be extended
				one time.
C) The State awarding
				agency shall withhold payments to the entity if a report is more than 15
				business days past the original or extended due date. Agency rules shall
				include awardee notification of the State agency contact for Stop Payment
				Status inquiries.
D) If the report
				is not submitted within 30 business days after the original or extended due
				date, the State awarding agency shall place the awardee in temporary Stop
				Payment Status on the Illinois Stop Payment List. (See Section
				7000.260.)
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart A - GENERAL › Section 7000.90 - Auditing Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
Following UR section 200.501 (Audit Requirements):
a) Awardees, excluding for-profits, that
				expend $750,000 or more during the non-federal entity's fiscal year in federal
				awards (federal pass-through and direct federal funds) must have a single audit
				conducted in accordance with UR section 200.514. Awardees meeting certain
				requirements may elect to have a program-specific audit conducted in accordance
				with UR section 200.507. (See Section 7000.90(d) for audit requirements for
				for-profit subrecipients.)
b)
				Awardees that expend less than $750,000 during the non-federal entity's fiscal
				year in federal awards (federal pass-through and direct federal funds) from all
				sources are exempt from federal audit requirements for that year. These
				non-federal entities are not subject to the single audit
				requirements.
c) Awardees that
				expend less than $750,000 in direct federal and federal pass-through funds from
				all sources are subject to the following audit requirements:
1) Awardees that expend $500,000 or more in
				State-issued awards, singularly or in any combination and are not subject to
				the single audit:
A) Must have a financial
				statement audit conducted in accordance with GAGAS; and
B) If deemed to be high risk based on the
				grantee's overall risk profile (obtained from the Financial and Administrative
				Risk Assessment, the Merit Review, or the Programmatic Risk Assessment mandated
				by UR section 200.331 (see Section 7000.340) ):
i) Must have an audit conducted in accordance
				with GAGAS; and
ii) Are required to
				undergo either an on-site review conducted by the State Cognizant Agency or an
				agreed-upon procedures engagement, paid for and arranged by the pass-through
				entity or pass-through entities in accordance with UR section
				200.425.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart A - GENERAL › Section 7000.95 - Annual Report and 5-Year Review

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Effective January 1, 2016 and each January 1 thereafter, GOMB, shall
				submit to the Governor and the General Assembly a report that demonstrates the
				efficiencies, cost savings, and reductions in fraud, waste, and abuse as a
				result of the implementation of GATA and this Part
. [30 ILCS 708/95  ]
				Implementation reports can be found at
https://gata.illinois.gov/resources.html
.
				The reports will address the following areas:
1)
Number of entities placed on
				the
Illinois Stop Payment List;
2)
Savings realized as a result of
				the implementation of
GATA;
3)
Reduction in the number of
				duplicative audits
;
4)
Number of persons trained to assist
awardees;
5)
Number of
awardees
to whom a fiscal agent was assigned
. [30 ILCS
				708/95  ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart B - GOVERNOR'S OFFICE OF MANAGEMENT AND BUDGET (GOMB) RESPONSIBILITIES › Section 7000.100 - GOMB Responsibilities

Current through Register Vol. 48, No. 28, July 12, 2024
GOMB will execute the specific requirements and
				  responsibilities set forth in Section 55 of the Act, including the
				  establishment of GATU. GOMB will provide technical assistance and policy
				  interpretation to State awarding agencies. GATU will review requested
				  exceptions in accordance with Section 7000.60.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart B - GOVERNOR'S OFFICE OF MANAGEMENT AND BUDGET (GOMB) RESPONSIBILITIES › Section 7000.110 - GOMB Adoption of Supplemental Rules for Multi-Year Grants

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Issuance of One-Year Grants
1) An awardee must have a minimum of 5 years
				of experience in administering grants (federal, State or private sources) to be
				eligible for a multi-year award.
2)
				All awardees with less than 5 years of experience in administering grants
				(federal, State or private sources) are eligible for a multi-year award, if
				conditions are met:
A) The State awarding
				agency must assign specific conditions to the awardee in response to the risk
				posed by the applicant through the ICQ and programmatic risk
				assessment;
B) Specific condition
				compliance must be monitored by the State awarding agency or pass-through
				entity throughout the grant term; and
C) Renewal grants are conditioned on a
				comprehensive evaluation of the awardee's fiscal, administrative, and
				programmatic compliance during the preceding grant term.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart B - GOVERNOR'S OFFICE OF MANAGEMENT AND BUDGET (GOMB) RESPONSIBILITIES › Section 7000.120 - GOMB Adoption of Supplemental Rules for Grant Payment Methods

Current through Register Vol. 48, No. 28, July 12, 2024
a) Payments to states are governed by the
				Cash Management Improvement Act and the Treasury-State Agreement (TSA) default
				procedures codified at  31 CFR 205.
1) State
				agencies must have implemented, written policies and procedures that comply
				with the TSA and  2 CFR 200.305.
2)
				The policies and procedures must be approved by State agency staff responsible
				for cash drawdowns, federal reporting, and the TSA interest calculation. The
				policies and procedures must ensure:
A)
				Awardee grant payments conform to the TSA and this Section.
B) Awardee grant payments conform to
				requirements in  2 CFR 200.305.
C)
				Awardees have policies and procedures that enable them to conform to the TSA
				and  2 CFR 200.305.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart C - STATE AGENCY RESPONSIBILITIES AND IMPLEMENTATION › Section 7000.200 - State Agency Responsibilities

Current through Register Vol. 48, No. 28, July 12, 2024
a) The specific
				requirements and responsibilities of State agencies and non-federal entities
				are set forth in Section 50 of the Act.
b) State agencies making State-issued awards
				to non-federal entities must adopt rules reflecting UR subparts B through F
				unless different provisions are required by law or an exception is granted by
				GATU in accordance with Section 7000.60.
1) In
				applying UR subparts D through F to State-issued awards, the following terms in
				Column A from the UR are interchangeable with the terms in Column B.
Column A
Terms from  2 CFR 200
Subparts B Through F
Column B
Application to State-Issued
Awards
Federal awarding agency
State awarding agency
Non-federal entity
Awardee
Assistance Listing
Catalog of State Financial Assistance or CSFA
Federal financial assistance
State-issued award
Federal pass-through financial assistance
Federal pass-through funds
Federal statutes or regulations
State statutes or regulations
2)
				The following UR sections apply to State-issued awards, with the terminology
				equivalencies listed in subsection (b)(1):
A)
				Subpart B - General Provisions
B)
				Subpart C - Pre-Federal Award Requirements and Contents of Federal
				Awards
C) Subpart D - Post-Federal
				Award Requirements
D) Subpart E -
				Cost Principles
E) Subpart F -
				Audit Requirements
F) Appendices
				(applicable sections)
i) Appendix I Notice of
				Funding Opportunity (Except section E)
ii) Appendix II Contract Provisions for
				Non-Federal Entity Contracts Under Federal Awards
iii) Appendix III Indirect (F&A) Costs
				Identification and Assignment, and Rate Determination for Institutions of
				Higher Education
iv) Appendix IV
				Indirect (F&A) Costs Identification and Assignment, and Rate Determination
				for Nonprofit Organizations
v)
				Appendix V State/Local Government-wide Central Service Cost Allocation
				Plans
vi) Appendix VI Public
				Assistance Cost Allocation Plans
vii) Appendix VII States and Local Government
				and Indian Tribe Indirect Cost Proposals
viii) Appendix VIII Nonprofit Organizations
				Exempted From Subpart E - Cost Principles of Part 200
ix) Appendix IX Hospital Cost
				Principles
x) Appendix X Data
				Collection Form (Form SF-SAC)
xi)
				Appendix XI Compliance Supplement
xii) Appendix XII Award Term and Condition
				for Recipient Integrity and Performance Matters
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart C - STATE AGENCY RESPONSIBILITIES AND IMPLEMENTATION › Section 7000.210 - State Agency Implementation

Current through Register Vol. 48, No. 28, July 12, 2024
a)
State
				agencies shall implement
the policies and procedures applicable to
				federal pass-through awards by adopting
rules for non-federal entities.
				The federal rules took effect for fiscal years on and after December 26, 2014,
				unless different provisions are required by State or federal statute or federal
				rule.
b)
The
				standards set forth in
GATA
, which affect administration of
				State-issued awards issued by State
awarding
agencies, become
				effective once
adopted as rules
by the State
				agencies
. [30 ILCS 708/90  ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart C - STATE AGENCY RESPONSIBILITIES AND IMPLEMENTATION › Section 7000.220 - State Cognizant Agency Responsibilities and Implementation

Current through Register Vol. 48, No. 28, July 12, 2024
a) The State Cognizant Agency is the State
				agency that provides the most funding to the awardee based on State agency
				entries into the CSFA. Each awardee is assigned a State Cognizant Agency. The
				State Cognizant Agency assignments are recorded in the Grantee Portal and the
				State Staff Inquiry Screen.
b) As
				defined in Section 7000.30, the State Cognizant Agency is the State awarding
				agency designed to carry out specific pre-award responsibilities associated
				with prequalification, fiscal and administrative risk assessment, and indirect
				cost rate election/negotiation.
1) The State
				Cognizant Agency provides support as necessary to assist the applicants in
				completing the prequalification process. Refer to Section 7000.320.
2) The State Cognizant Agency reviews and
				accepts submitted ICQs pursuant to Section 7000.340(d)(1).
3) The State Cognizant Agency reviews and
				accepts indirect cost rate elections/negotiations pursuant to Section
				7000.420.
4) The State Cognizant
				Agency designates staff to serve as the Indirect Cost Rate Subject Matter
				Expert to support Section 7000.420.
5) The State Cognizant Agency designates
				staff to serve as the Audit Report Review Subject Matter Expert to support
				Section 7000.90.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart C - STATE AGENCY RESPONSIBILITIES AND IMPLEMENTATION › Section 7000.230 - Institution of Higher Education Responsibilities and Implementation

Current through Register Vol. 48, No. 28, July 12, 2024
a) UR and GATA requirements
shall
				apply to awards funded by federal pass-through awards from a State
awarding agency
to public institutions of higher education
.
				[30 ILCS 708/45(f)  )]
b)
				Institutions of higher education shall be subject to UR appendix III (Indirect
				(F&A) Costs Identification and Assignment, and Rate Determination for
				Institutions of Higher Education) and the cost principles under UR Subpart
				E.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart C - STATE AGENCY RESPONSIBILITIES AND IMPLEMENTATION › Section 7000.240 - Subrecipient/Contractor Determinations

Current through Register Vol. 48, No. 28, July 12, 2024
a) An
				organization may concurrently receive State-issued awards as a grantee, a
				subgrantee (subrecipient), and a contractor, depending on the substance of the
				Grant Agreement, Cooperative Agreement, Intergovernmental Agreement between
				State agencies and awardees. A pass-through entity must make case-by-case
				determinations of whether the entity receiving the funds is a subrecipient or
				contractor.
1) Subrecipient
A subaward is to carry out a portion of a Grant Agreement and
				  creates a State assistance relationship with the subrecipient. Characteristics
				  that support the classification of the grantee as a subrecipient include the
				  following:
A) Determines who is
				eligible to receive what State and federal pass-through assistance;
B) Has its performance measured based on
				whether the objectives of a State or federal pass-through program were
				met;
C) Has responsibility for
				programmatic decision making;
D) Is
				responsible for adherence to applicable State and federal pass-through program
				requirements specified in the State agency's rule; and
E) In accordance with its Grant Agreement,
				uses the State and federal pass-through funds to carry out a program for a
				public purpose specified in authorizing statute, as opposed to providing goods
				or services for its own benefit.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart C - STATE AGENCY RESPONSIBILITIES AND IMPLEMENTATION › Section 7000.250 - CSFA Maintenance

Current through Register Vol. 48, No. 28, July 12, 2024
a) State agencies
				must maintain the Catalog of State Financial Assistance (CSFA) as the State's
				single, authoritative, statewide comprehensive source of State financial
				assistance program information.
b)
				State agencies must enter data into the CSFA as follows:
1) When federal, federal pass-through or
				State funds are received by the State agency;
2) When awards are issued from the federal,
				federal pass-through or State funds; and
3) When exceptions are given by GATU in
				writing on behalf of the Governor's Compliance Office for specific grant
				programs (see Section 7000.60).
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart C - STATE AGENCY RESPONSIBILITIES AND IMPLEMENTATION › Section 7000.260 - Maintenance and Use of the Illinois Stop Payment List

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Grantee Compliance Enforcement System
				is described in Section 7000.80.
b)
				If an awardee is not compliant with the grant terms stated in Section
				7000.80(f)(1) or Section 7000.80(f)(2), the State awarding agency must place
				the awardee on temporary Stop Payment Status pursuant to Section
				7000.80(g).
c) If the awardee is
				not compliant with grant terms stated in Section 7000.80(f)(3), the State
				awarding agency shall place the awardee on permanent Stop Payment
				Status.
d) The State agency can add
				or remove an awardee to the Illinois Stop Payment List in one of two ways:
1) By direct data entry into the Illinois
				Stop Payment List through the GATA implementation website; or
2) By using an automated data transfer to the
				Illinois Stop Payment List from the State agency's grants management system.
				(Automated data transfers are strongly recommended to maintain data integrity.
				Data transfers can be coordinated through GOMB's Information Technology
				Manager.)
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart D - STATE AND FEDERAL PASS-THROUGH PRE-AWARD REQUIREMENTS › Section 7000.300 - Grant, Cooperative, Interagency and Intergovernmental Agreements

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Subpart applies to grants issued from
				State and federal pass-through funds.
b) The State agency shall decide on the
				appropriate instrument for the award (i.e., Grant Agreement or Cooperative
				Agreement):
1) Grant Agreements, Interagency
				and Intergovernmental Agreements
A) A State
				awarding agency shall use the Uniform Grant Agreement (see Section 7000.370)  as
				the legal instrument reflecting a relationship between the State and an awardee
				when:
i) The principal purpose of the
				relationship is to transfer a thing of value to the awardee to carry out a
				public purpose of support or stimulation authorized by State or federal law;
				and
ii) Substantial involvement is
				not expected between the State agency and the awardee when carrying out the
				activity contemplated in the Grant Agreement.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart D - STATE AND FEDERAL PASS-THROUGH PRE-AWARD REQUIREMENTS › Section 7000.310 - Public Notice of Discretionary and Non-Discretionary Grant Programs

Current through Register Vol. 48, No. 28, July 12, 2024
a) Discretionary Grant Programs
1) The State agency must notify the public of
				available State-issued awards in the Catalog of State Financial Assistance
				(CSFA).
A) The CSFA is the single,
				authoritative, comprehensive source of State-issued award program
				information.
B) The State agency
				shall only issue State and federal pass-through funds based on a program
				included in the CSFA.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart D - STATE AND FEDERAL PASS-THROUGH PRE-AWARD REQUIREMENTS › Section 7000.320 - Grantee Registration and Pre-Qualification

Current through Register Vol. 48, No. 28, July 12, 2024
a) All requirements of Section 7000.70 (Grantee Qualification Status) apply to State-issued awards.
b) Regardless of the source of funding
				(federal pass-through or State), all grantees are required to register with the
				State of Illinois, complete a prequalification process, and be determined
				"qualified" as described in Section 7000.70.
c) Qualification verification is performed
				annually based on a completed registration and nightly after that through an
				automated verification conducted by GOMB. Notification of a change in qualified
				status shall be communicated through the Grantee Portal and the State Staff
				Inquiry Screen.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart D - STATE AND FEDERAL PASS-THROUGH PRE-AWARD REQUIREMENTS › Section 7000.330 - Uniform Grant Application and Budget Template

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Unless an exception has been granted and documented in the CSFA, State agencies
				shall use the uniform grant application template provided by GATU and available
				through the GATA Resource Library at
https://gata.illinois.gov
or the Grant
				Management System, as directed by GATU.
b) The uniform grant application shall
				include a standard Agency Completed Section and a standard Grantee Completed
				Section.
c) The completed
				application template serves as the transmittal for the agency-required
				documentation that must be submitted to apply for grant funding. Each grant
				application is available from the NOFO (see Section 7000.310)  provided through
				the publicly accessible CSFA.
d)
				Unless an exception has been documented in the CSFA, State agencies shall use
				the uniform budget template provided by GATU and available through the GATA
				Resource Library at
www.grants.illinois.gov
.
1) Illinois' uniform budget template was
				modeled after the federal budget template (SF-424A).
2) The budget template includes major line
				items and may be modified for additional grant-specific budget lines. State
				awarding agencies must format the template with the applicable line items
				before the template is released as part of the grant application.
3) The uniform budget template was designed
				as a compliant format with State agency flexibility.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart D - STATE AND FEDERAL PASS-THROUGH PRE-AWARD REQUIREMENTS › Section 7000.340 - Grantee Risk Assessments - Financial and Administrative (ICQ) and Programmatic

Current through Register Vol. 48, No. 28, July 12, 2024
a) The UR
				identifies the risk assessment as a pre-award requirement (2 CFR 200.206(b)(1)).
b) Formula-funded,
				federally mandated, and legislatively mandated awards are subject to risk
				assessment unless the terms of funding explicitly exclude a risk assessment. A
				risk assessment exception must be approved by GATU and recorded in the CSFA
				pursuant to Section 7000.60.
c)
				Risk Posed by Applicants
1) Review of Existing
				Recipient Information
A) For a grant applicant
				who is a prior awardee, the State awarding agency shall review available
				information on the awardee's prior performance. The evaluation may incorporate
				results of the evaluation of the applicant's eligibility or the quality of its
				application.
B) The State awarding
				agency shall look for information that demonstrates a satisfactory record of
				executing programs or activities under federal or State-issued awards,
				cooperative agreements, or procurement awards, as well as integrity and
				business ethics.
C) The State
				awarding agency may issue a grant to an awardee that does not fully meet these
				standards if it determines that the nonattainment is not relevant to the
				current State-issued award under consideration or there are specific conditions
				that can appropriately mitigate the effects of the applicant's risk.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart D - STATE AND FEDERAL PASS-THROUGH PRE-AWARD REQUIREMENTS › Section 7000.350 - Merit Review of Grant Application

Current through Register Vol. 48, No. 28, July 12, 2024
a) A merit review
				is required for discretionary applications for financial assistance in the form
				of grants and cooperative agreements, unless prohibited by State or federal
				law. This process must be described or incorporated by reference in the
				applicable NOFO. An appeals process must be described and incorporated with the
				merit review process.
b) If there
				is a multi-phase review process, the applicable NOFO must describe the
				phases.
c) Pursuant to UR section
				200.205, State awarding agencies shall follow the uniform Merit Review process
				in this Section. A printable copy of this process can be found in the GATA
				Resource Library at
https://gata.illinois.gov
.
d) Discretionary grant evaluation criteria
				must be tied to the objectives or purpose of the federal or State-issued award
				program.
1) Evaluation criteria must include,
				at a minimum, the following categories of criteria:
A) Need: Identification of stakeholders,
				facts and evidence that demonstrate the proposal supports the grant program's
				purpose;
B) Capacity: The ability
				of an entity to execute the grant project according to project requirements;
				and
C) Quality: The totality of
				features and characteristics of a service, project or product that indicates
				its ability to satisfy the requirements of the grant program.