Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 395 - STATE HOUSING APPEALS BOARD › Subpart B - ORGANIZATION › Section 395.203 - Meetings of the Members

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Compliance with Open Meetings Act: All meetings of the Board shall be in
				compliance with the Illinois Open Meetings Act [ 5 ILCS 120 ].
b) Regular Meetings: The regular meetings of
				the Board shall be held at the Offices of IHDA, at least annually, with the
				specific date for the annual meeting to be set no later than January 1 of each
				calendar year. The Board may hold a regular meeting
simultaneously
at the Offices of IHDA
and one or more
				other locations in a Public Building through an interactive video conference if
				public notice and public access are provided for all meeting locations. Members
				physically present in those locations shall count towards determining a
				quorum
. [
				5 ILCS
				120/2.01 ] If there are no appeals, other applicable
				context, or other business to come before the Board, the Chairman may cancel a
				regular meeting. Notice of cancellation shall be provided to Members in the
				same manner as notice of special, emergency and reschedule meetings, as set
				forth in subsection (f), and shall also be posted at the Offices of IHDA and on
				IHDA's website.
c) Rescheduled
				Meetings: A regular meeting of the Board may be rescheduled as determined by
				the Chairman, in which event notice of the rescheduled meeting shall be given
				in accordance with the Open Meetings Act.
d) Special Meetings: Special meetings of the
				Board may be called at any time by the Chairman or upon request of any 2
				Members of the Board.
Public notice of the special meeting, except a
				meeting held in the event of a bona fide emergency, or of any rescheduled
				regular meeting
described in subsection (c)
, or of a
				reconvened meeting shall be given at least 48 hours before the meeting.
				Notice
of the special meeting, and the agenda for the meeting,
shall be posted at the Offices of IHDA and on IHDA's websit
e.
				[
				5 ILCS
				120/2.02 ]
e) Emergency Meetings: Emergency meetings of
				the Board may be called at any time by the Chairman or upon request of any 2
				Members of the Board. Public notice of the emergency meeting shall be given as
				soon as practicable, but in any event, prior to the holding of the
				meeting.
f) Notice of Meetings: The
				Board, through IHDA, shall publish a schedule of its regular meetings by
				January 1 of each calendar year listing the dates, times and places of the
				meetings. The schedule shall be posted at the Offices of IHDA and on IHDA's
				website. No notice of regular meetings, as provided for in subsection (b) need
				be given to any Member. Notice in writing of all special, emergency and
				rescheduled meetings shall be delivered personally or via electronic mail, or
				shall be mailed to each Member at his or her business or home address. If
				mailed, the notice shall be deemed to be delivered when deposited in the United
				States mail in a sealed envelope addressed to the Member, with postage prepaid.
				Any Member may waive notice of a special, emergency or rescheduled meeting and
				attendance at the meeting shall constitute a waiver of notice of the meeting
				except when a Member attends for the express purpose of objecting to the
				meeting because the meeting was not lawfully called or convened.
g) Quorum: A majority of the appointed
				Members of the Board shall constitute a quorum. A quorum must be physically
				present at any meeting of the Board. A Member attending a meeting via video
				conference as provided for in subsection (b) will be considered physically
				present for the purposes of determining a quorum and voting. The affirmative
				vote of a majority of the appointed Members shall be necessary for any action
				taken by or in the name of the Board at any meeting. If less than a quorum is
				present at a meeting, a majority of the Members present may adjourn the meeting
				from time to time. No vacancy in the membership of the Board shall impair the
				right of a quorum to exercise all of the rights and perform all of the duties
				of the Board.
h) Attendance By
				Means Other Than Physical Presence:
1) If a
				quorum is physically present at a meeting of the Board, a Member may attend the
				meeting via audio or video conference only if the Member cannot attend because
				of:
A) personal illness or
				disability;
B) employment purposes
				or other business of the Board; or
C)
a family or other
				emergency
[
				5 ILCS
				120/7 ].