Arizona Administrative Code › Title 18 - ENVIRONMENTAL QUALITY › Chapter 15 - WATER INFRASTRUCTURE FINANCE AUTHORITY OF ARIZONA › Article 8 - LONG-TERM WATER AUGMENTATION FUND PROCUREMENT › Section R18-15-802 - Solicitations

Current through Register Vol. 30, No. 28, July 12, 2024
A. A Procurement
				for a Water-Related Facilities project or a Water Supply Development project
				shall commence by issuing a Solicitation. The Solicitation shall be developed
				in consultation with the Arizona Department of Administration.
B. The Authority shall issue a Solicitation
				at least 14 days before the Offer due date and time, unless the Authority
				determines a shorter time is necessary for a particular Procurement. The
				Solicitation shall be posted at a designated site on a worldwide public network
				of interconnected computers and may also be distributed in any other manner
				deemed appropriate by the Authority. If a shorter time is necessary, the
				Authority shall document the specific reasons in the Procurement
				File.
C. Offers shall be opened on
				the date and time designated in the Solicitation. The name of each Offeror
				shall be recorded in accordance with procedures adopted by the Authority. All
				other information contained in the Offers shall be confidential to avoid
				disclosure of contents prejudicial to competing Offerors during the process of
				Negotiation. The Authority has determined that the only way to ensure best
				value is through a competitive Procurement process in which Offers are kept
				confidential during the Procurement process as described herein. This
				confidential Negotiation process allows the Authority to get the best possible
				value in each of its separate Negotiations with Offerors. The Offers shall be
				open for public inspection after Contract Award. To the extent the Offeror
				designates, and the Authority concurs, Trade Secrets or other proprietary Data
				contained in the Offer documents shall remain confidential in accordance with
				procedures adopted by the Authority.
D. The Solicitation shall state the relative
				importance of price and other evaluation factors. Specific numerical weighting
				is not required.
E. The Authority
				may require the submission of security to guarantee faithful bid and Contract
				performance. The amount and type of security required for each Contract shall
				be in the sole discretion of the Authority. The requirement for security shall
				be included in the Solicitation.
F.
				The Authority shall include the following in the Solicitation:
1. Instructions to Offerors, including:
a. Instructions and information to Offerors
				concerning the Offer submission requirements, Offer due date and time, the
				location where Offers will be received, and the Offer acceptance
				period;
b. The deadline date for
				requesting a substitution or exception to the Solicitation;
c. The manner by which the Offeror is
				required to acknowledge amendments;
d. The minimum information required in the
				Offer;
e. The specific requirements
				for designating Trade Secrets and other proprietary information as
				confidential;
f. Any specific
				responsibility or susceptibility criteria;
g. Whether the Offeror is required to submit
				samples, descriptive literature, and technical Data with the Offer;
h. Evaluation factors and the relative order
				of importance;
i. A statement of
				where documents incorporated by reference are available for inspection and
				copying;
j. A statement that the
				Authority may cancel the Solicitation or reject an Offer in whole or in
				part;
k. Certification by the
				Offeror that submission of the Offer did not include collusion or other
				anticompetitive practices;
l. That
				the Offeror is required to declare whether the Offeror has been debarred,
				suspended, or otherwise lawfully prohibited from participating in any public
				Procurement activity, including, but not limited to, being disapproved as a
				Subcontractor of any public Procurement unit or other governmental
				body;
m. Any Offer security
				required;
n. The means required for
				submission of Offer. The Solicitation shall specifically indicate whether hand
				delivery, U.S. mail, electronic mail, facsimile, or other means are acceptable
				methods of submission;
o. Any cost
				or pricing Data required;
p. The
				type of Contract to be used;
q. A
				statement that Negotiations may be conducted with Offerors reasonably
				susceptible of being selected for Award and that fall within the Competitive
				Range; and
r. Any other Offer
				requirements specific to the Solicitation.