Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 340 - ILLINOIS VETERANS' HOMES CODE › Subpart B - POLICIES AND FACILITY RECORDS › Section 340.1350 - Personnel Policies

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Sufficient staff in numbers and qualifications shall be on duty all hours of
				each day to provide services that meet the total needs of the residents. As a
				minimum, there shall be at least one staff member awake, dressed, and on duty
				at all times.
b) The facility shall
				document all arrangements for each consultant's services in a written agreement
				setting forth services to be provided. These agreements shall be updated
				annually.
c) Each facility shall
				develop and maintain written personnel policies that are followed in the
				operation of the facility.
d)
				Employment application forms shall be completed for each employee and kept on
				file in the facility. Completed forms shall contain, at a minimum, home
				address; social security number; educational background; and employment
				history, including dates, positions held, and reasons for leaving. The date of
				employment and position held shall be documented in each file.
e) Employees shall only be assigned duties
				that are directly related to their job functions, as identified in their job
				descriptions. Exceptions may be made in emergencies.
f) All personnel shall have either training
				or experience, or both, in the job assigned them.
g) Prior to employing any individual in a
				position that requires a State license, the facility shall contact the Illinois
				Department of Professional Regulation to verify that the individual's license
				is active. A copy of the license shall be placed in the individual's personnel
				file.
h) The facility shall check
				the status of all applicants with the Nurse Aide Registry prior to
				hiring.
i) All new employees,
				including student interns, shall complete an orientation program covering, at a
				minimum, the following: general facility and resident orientation; job
				orientation, emphasizing allowable duties of the new employee; resident safety,
				including fire and disaster, emergency care and basic resident safety; and
				understanding and communicating with the type of residents being cared for in
				the facility. In addition, all new direct care staff, including student
				interns, shall complete an orientation program covering the facility's policies
				and procedure for resident care services before being assigned to provide
				direct care to residents. This orientation program shall include information on
				the prevention and treatment of decubitus ulcers and the importance of
				nutrition in general health care.
j) All employees, except student interns,
				shall attend in-service training programs pertaining to their assigned duties
				at least annually. These in-service training programs shall include the
				facility's policies, skill training, and ongoing education to enable all
				personnel to perform their duties effectively. The in-service training sessions
				regarding personal care, nursing and restorative services shall include
				information on prevention and treatment of decubitus ulcers. In-service
				training concerning dietary services shall include information on the effects
				of diet in treatment of various diseases or medical conditions and the
				importance of laboratory test results in determining therapeutic diets. Written
				records of program content and personnel attending each session shall be
				kept.
k) Every facility shall have
				a current employee time schedule. This schedule shall contain the employee's
				name, job title, shift assignment, hours of work, and days off. The schedule
				shall be kept on file in the facility for one year after the week for which the
				schedule was used.
l) Personnel
				policies shall include a plan to provide personnel coverage for regular staff
				when they are absent.
m) Individual
				employee work performance evaluations shall be completed and maintained in the
				employee's file.
n) The date and
				reason a person discontinues employment at the facility shall be noted in
				his/her file.