California Code of Regulations › Title 21 - Public Works › Division 1 - Department of General Services › Chapter 1 - Division of the State Architect › Subchapter 1 - Safety of Construction of Public Schools › Article 3 - Approval of Drawings and Specifications › Section 18 - Procedure for Approval of Application and Voidance of Application

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 General. After the Office has made its check of the documents submitted with
					 the application, the checked prints of the plans and specifications, with the
					 requests for corrections and/or additional information noted thereon, shall be
					 returned to the responsible architect or registered engineer. When plans and/or
					 specifications require extensive corrections, a corrected set of prints of the
					 plans and specifications shall be submitted for rechecking if requested by the
					 Office.
When the requested corrections have been made and/or the
						additional information has been provided by the responsible architect or
						registered engineer, an employee representative of the architect or registered
						engineer shall return the check set of plans and specifications along with the
						original plan tracings, the corrected specification pages and specification
						master cover sheet to the Office for backchecking. The backcheck is a
						comparison of the corrected plans and specifications with the check set of
						plans and specifications and shall be accomplished by either an Office
						conference between the employee representative of the architect or registered
						engineer and the checking engineer or by mail in the case of minor corrections
						to which all parties have agreed.
Changes in plans and specifications, other than changes
						necessary for correction,made after submission for approval, shall be brought
						to the attention of the Office in writing or by submission of revised plans
						identifying those changes clearly at the time of backchecking. Failure to give
						such notice automatically voids any subsequent approval given to the plans and
						specifications.
All requested corrections shall be made, additional
						requested information furnished or original design justified prior to or at the
						time of the backcheck. When the Office deems that the corrected plans and
						specifications comply with these regulations and the State Building Standards
						that pertain to public school construction, it shall place its stamp on the
						reproducible sheets of drawings and master cover sheet of the specifications.
						This stamp is affixed for purposes of identification only and shall not be
						construed as authorization to let the construction contracts. See Section
						18(b). One set of
						prints of the stamped plans and one set of prints of the stamped specifications
						shall be submitted to the Office before the written approval of the application
						is issued.
(b) Approval of
					 Application. The office shall issue to the school district a letter approving
					 the application for the project upon receipt of the stamped copies of the
					 approved plans and specifications. This letter shall constitute the "written
					 approval of the plans, as to safety of design and construction" required by
					 Sections
					 39144 and
					 81134,
					 Education Code, before letting any contract and the approval thereof in writing
					 which must be "had and obtained" before any valid contract may be made or
					 executed. (See Section
					 30 for time
					 limitations.)
(c) Voidance of
					 Application. Any change, erasure, alteration or modification of any plans or
					 specification bearing the stamp of the office automatically voids the approval
					 of the application. However, the "written approval of plans" may be extended to
					 include revised plans and specifications after submission for review. (See
					 Section 23 for revised plans and Section
					 38 for addenda and change orders.)
The procedures leading to written approval of plans shall
						be carried to conclusion without suspension or unnecessary delay. The
						application shall be void where either (1) prints from corrected plans or
						corrected original plans are not filed for backcheck within 6 months after the
						date of return of checked plans to the architect or engineer, or, (2) prints of
						the stamped plans and one set of stamped specifications are not submitted for
						office files within 2 months after the date shown on the stamp of
						identification.
Note: Authority cited: Sections
						  39152 and
						  81142,
						  Education Code. Reference: Sections
						  39143,
						  39144,
						  39150,
						  81133,
						  81134 and
						  81140,
						  Education Code.