Illinois Administrative Code › Title 17 - CONSERVATION › Part 3010 - ILLINOIS SNOWMOBILE GRANT PROGRAM › Section 3010.70 - Program Compliance Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a) Any property acquired or developed through
			 assistance from the Illinois Snowmobile Grant Program must be open to the
			 general public for snowmobile use during periods of specified snow conditions
			 as agreed upon by the Department and local project sponsor. Property acquired
			 or developed with program assistance may not be converted from snowmobile use
			 without prior Department approval. Approval for property conversion will only
			 be granted upon the local project sponsor substituting replacement property
			 equal in fair market value and comparable in snowmobiling usefulness, quality
			 and location, except for project areas receiving development (construction)
			 grant assistance only, whereby this requirement shall no longer apply after the
			 time period specified below relative to the amount of grant funds received
			 toward the facility.
Grant Amount Received
Time Period After Project Completion and Receipt of
						  Final Grant Payment
$0-$10,000
5 years
every $10,000 increment over $10,000
add one year
b) The
			 local project sponsor must certify in a written affidavit that it possesses the
			 funding capability to initially finance the total amount of project
			 costs.
c) The local project sponsor
			 must certify in a written affidavit and supply supporting documentation that
			 adequate snow cover (a minimum of 4 inches) is, in fact, a normal climatic
			 condition for the project area for a minimum of 14 days from November 1 through
			 March 31.
d) For all projects,
			 except those projects which involve only equipment purchase, the local project
			 sponsor must hold a public hearing to discuss the project and provide the
			 Department with a synopsis of the hearing, as well as any written comments
			 received at the hearing. The meeting must be advertised in at least one local
			 newspaper one to two weeks prior to the meeting.
e) For projects requesting development
			 assistance, the local project sponsor must have either fee simple title to the
			 land being developed or a perpetual lease or easement arrangement commensurate
			 with the conversion amortization schedule established for development grant
			 projects (see subsection
			 3010.70(a)
			 ).
f) For projects receiving
			 acquisition assistance, an appraisal must be completed by the local project
			 sponsor and certified by the Department. The appraisal must be completed to
			 Departmental specifications. Title to any property for which grant
			 reimbursement is sought cannot be taken by the local project sponsor before
			 Departmental approval is received.
g) For projects receiving development
			 assistance, the local project sponsor must present to the Department, for
			 review, all working plans, specifications, contract documents and cost
			 estimates prior to commencing work. The format for any advertisement or
			 prospectus soliciting and inviting bids, indicating dates of same, must also be
			 presented to the Department for review prior to publication. The Department
			 will notify the local project sponsor if the proposed project requires approval
			 from a registered structural engineer.
h) The local project sponsor is required to
			 enter into a standard State contract agreement with the Department for an
			 amount agreed upon as necessary to complete the approved project and which
			 specifies the related grant reimbursement amount and approved project
			 elements.
i) Upon project
			 completion, the local project sponsor must submit a certified project
			 expenditure statement listing all funds expended on the project for which grant
			 reimbursement is sought as well as required billing documentation.
1) ACQUISITION PROJECT: copy of the signed
			 Statement of Just Compensation/Offer to Purchase Form, Warranty Deed (Judgement
			 Order in case of condemnation) for property, copy of cancelled check showing
			 proof of payment to seller, and completed Billing Form which itemizes project
			 costs and contains a certification statement verifying project
			 expenditures.
2) DEVELOPMENT
			 PROJECTS: Copy of As-Built drawings, copy of receipts/invoices for project
			 costs, copy of cancelled checks showing proof of payment, and completed Billing
			 Form which itemizes project costs and contains a certification statement
			 verifying project expenditures.