Illinois Administrative Code › Title 20 - CORRECTIONS, CRIMINAL JUSTICE, AND LAW ENFORCEMENT › Part 107 - RECORDS OF OFFENDERS › Subpart D - MAINTENANCE OF RECORDS › Section 107.320 - Disclosure of Master Record File Material for Youth Committed to the Juvenile Division - Court Agreement

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Definitions
1) Youth - A person who is or has
				been committed to the Illinois Department of Corrections, Juvenile Division,
				pursuant to Section 5-33 of the Juvenile Court Act of 1987 [705 ILCS 405/5-33 ]
				or Section 5-8-6(c) of the Unified Code of Corrections [730 ILCS 5/5-8 -6(c)].
				This Section does not apply to record access for deceased youths.
2) Parent - The natural mother or father or
				an adoptive parent of a youth, except a natural or adoptive parent whose
				parental rights have been terminated by Sections 2-29, 3-30, 4-27, or 5-31 of
				the Juvenile Court Act of 1987 [705 ILCS 405/2-29, 3 -30, 4-27, or 5-31] or
				Section 17 of the Adoption Act [750
				ILCS 50/17 ].
3) Guardian - Individual(s) appointed by
				courts as guardian of the youth.
4)
				Authorized attorney - A lawyer authorized in writing by the youth to inspect
				and copy his or her master record file; or a lawyer appointed by a court as
				attorney for a youth.
5) Records
				subject to inspection and copying - This information is contained in the
				following documents: discharge order, face sheet, cancellation of warrants,
				warrants for apprehension, administrative-statewide transfer order, order of
				temporary transfer, dispositional order, court writs, preliminary hearing of
				parole violation, notice of charges, notification of alleged parole violations,
				police reports, report on youth's return to reception center, verification of
				birthdate, medical and dental records, reception center testing, academic
				assessments, vocational goals inventory, Department of Vocational
				Rehabilitation referrals, chronological recording of activities and treatment
				by counselor assigned, monthly staffing conference reports, physical exam,
				medications record, immunization cards, special concerns, consent for
				treatment, release of medical information, monthly progress reports, group life
				adjustment, daily conduct reports, achievements, summary letters to Prisoner
				Review Board, academic or vocational progress reports, program assignment
				record, institutional goals and treatment plan, performance agreements,
				commendation reports, reports of disciplinary action, letters to and from
				institution requesting information, trust fund records, youth's transfer
				request, medical referrals, administrative memos, unusual incident reports,
				clinical transfer orders or action requests, authorized absence
				requests-approvals, correspondence, youth advocate's reports, notice of
				eligibility for parole, requests for special action, medical restrictions,
				illness and injuries record, school transcript, Prisoner Review Board sheet,
				official notice of parole, special orders and orders rescinding parole,
				clothing inventory, and personal property inventory.
6) Records subject to inspection and copying
				with professional guidance - This information is contained in the following
				documents: assessment and assignment report, special case review, intake
				worksheet, social history, chaplain's reports, psychological evaluation and
				classification reports, psychiatric evaluation report, clinical correspondence
				and clinical reports from other agencies, psychiatric reports, administrative
				reviews, annual reviews, special case reviews, notice of eligibility of
				parole-narrative progress report, diagnostic treatment note(s), and
				psychological consultation referral(s).
7) Information not subject to inspection and
				copying by a youth, a parent or a non-institutional guardian - Information
				reported in records contained in a master record file, the disclosure of which
				a clinician certifies in writing would result in a specific harm to the youth,
				a parent or a non-institutional guardian.
8) Clinician - A psychiatrist, psychologist,
				or physician employed by the Department of Corrections.
9) Authorized personnel of the Department -
				All program or security personnel in the institutional or field services
				divisions of the Illinois Department of Corrections.
10) Other correctional, welfare and law
				enforcement agencies - Agencies designated in writing from time to time by the
				Director or the Deputy Director of the Juvenile Division of the Illinois
				Department of Corrections subject to Section 1-7 of the Juvenile Court Act of
				1987, [705
				ILCS 405/1-7 ].
11) Receiving agencies - A Department or
				agency to whom custody of a youth is transferred by administrative order to the
				Juvenile Division or by a court order.