Florida Administrative Code › 60 - DEPARTMENT OF MANAGEMENT SERVICES › 60GG - Florida Digital Service › Chapter 60GG-1 - DEPARTMENT OF MANAGEMENT SERVICES PROJECT MANAGEMENT AND OVERSIGHT › Section 60GG-1.003 - Initiation

Current through Reg. 50, No. 138; July 16, 2024
(1) Project Initiation is the first phase in
				the project management lifecycle. In the Initiation phase, information
				technology projects are transitioned from ideas to a viable project proposal
				(through the Agency's project request process) for consideration and approval
				by the Agency's management.
(2) The
				Agency must complete the Pre-Charter Risk and Complexity (R&C) Assessment
				for the project (see Rule 60GG-1.002 - Risk and Complexity Assessment, F.A.C.).
				This assessment will provide the project risk and complexity levels and
				resulting R&C Category, which will define the management control activities
				required for the Initiation phase.
(3) The following matrix lists Initation
				phase activities and documents required for the project based on its R&C
				Category.
(4) Specific document
				types, templates, or formats are not prescribed - any documentation that
				contains the information specified in the requirements below is acceptable.
INITIATION PHASE - Requirements by Risk &
							 Complexity Category
4
3
2
1
Pre-Charter Risk and Complexity (R&C)
							 Assessment
Required
4
3
2
1
Business Case and Alternative Analysis
Required - Articulate a clear path to a return on
							 investment (ROI) or business value in instances where a positive ROI is not
							 present. Demonstrate a clear understanding of the processes, costs, strengths,
							 and weaknesses of the Agency's current business process. Document, identify,
							 and analyze potential solutions. Provide a compelling argument for
							 implementation and examine benefits and risks associated with the recommended
							 course of action as well as not taking the action.
Required - Provide a brief justification for the
							 project in the Project Charter by answering the questions: Why is the project
							 necessary? What problem is being solved?
4
3
2
1
Cost Benefit
Analysis
Required - Document the economic feasibility of the
							 alternatives being considered including the planned project costs, as well as
							 each of the tangible benefits, and then calculate key financial performance
							 metrics such as ROI and payback period.
Required - Include a brief discussion of any cost
							 savings or cost avoidance expected, if applicable, in the Project
							 Charter.
4
3
2
1
Project Charter
Required - Document the project description and high
							 level objectives; scope/out of scope; initial estimates for budget, duration,
							 and work effort; assumptions/constraints; and initial risks. Identify the
							 project manager, stakeholders and anticipated project resources.
4
3
2
1
Centralized
Project Repository
Required - Establish a centralized project repository
							 to house and archive all project documentation.
4
3
2
1
PMP® Certified
Project Manager
Required - The Project Manager must be
							 PMP® certified. The
							 PMP® Certified Project Manager is authorized by
							 the Agency to lead the entire project team in the completion of the full
							 project scope throughout the project lifecycle. This project manager must be an
							 Agency employee or contractor (individual) of the Agency.
Not Required
4
3
2
1
Risk Manager
Recommended - Appointment of a Risk Manager, other
							 than the Project Manager.
Not Required
4
3
2
1
Independent Verification and Validation
							 (IV&V)
Recommended - Employ Independent Verification and
							 Validation (IV&V).
Not Required
4
3
2
1
Initiation Gate R&C Assessment
Required
(5)
				The Agency must complete the Initiation Gate R&C Assessment (see Rule
				60GG-1.002, F.A.C. - Risk and Complexity Assessment). This Assessment will
				confirm or adjust the project's risk and complexity levels and the resulting
				R&C Category, validate Initiation management control requirements, and set
				management control requirements for the subsequent Planning
				phase.
Rulemaking Authority
					 282.0051(6) FS.
					 Law Implemented 282.0041,
					 282.0051
					 FS.
New 7-16-15, Amended 8-1-16, Formerly
					  74-1.003.