Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart E - FINANCE › Section 1501.501 - Definition of Terms

Current through Register Vol. 48, No. 28, July 12, 2024
"Annual Financial Statement" means an annual financial report
				  and an annual program report that are required to be published by a district.
				  An annual financial report includes a statement of revenues and expenditures,
				  along with other basic financial data. An annual program report includes a
				  narrative description of programs offered, goals of the district, and student
				  and staff data.
"Attendance at Midterm" means a student is "in attendance at
				  midterm" in a course if the student is currently enrolled in and actively
				  pursuing completion of the course.
"Auditor" means a person who enrolls in a class without
				  intent to obtain academic credit and whose status as an auditor is declared by
				  the student, approved by college officials, and identified on college records
				  before the end-of-registration date of the college for that particular
				  term.
"Deferred Maintenance Grants" means State grants allocated
				  proportionally to a community college district based on the latest on-campus
				  nonresidential gross square feet of facilities as reported to ICCB. These
				  grants are to be used for capital improvements such as rehabilitation and
				  repair; architect/engineer services; supplies, fixed equipment and materials;
				  and all other expenses required to complete the work.
"Healthcare Pathway" means credentials, certificates, and
				  degree programs that allow students to enter into or advance their careers in
				  the healthcare industry.
"Lincoln's Challenge Scholarship Grants" means scholarships
				  provided to a community college for graduates of the Lincoln's Challenge
				  Program is administered by the Illinois Department of Military Affairs.
"Midterm Class List Certification" means the college's
				  process for certifying to ICCB students in attendance at the midterm as part of
				  the proof that a student's credit hours are eligible for State funding. The
				  district shall file with ICCB a document outlining the process (including but
				  not limited to specific steps and/or procedures, steps for obtaining an
				  electronic midterm certification signature, etc.) it follows as part of that
				  certification and the district shall file an amended process any time changes
				  are made, but not less than once every five years.
"Midterm Certification Signature" means midterm class lists
				  obtained and maintained by the college that are manually signed and dated by
				  faculty or electronic signature of the faculty.
If the college chooses to accept an electronic signature of
				  faculty, then the college must include in the midterm class list certification
				  process a written summary explaining what steps are in place that
				  ensure:
Appropriate administrative and operational controls are in
				  place to ensure faculty only have access to midterm class lists they
				  teach;
Appropriate controls are in place to only allow an electronic
				  signature at the midpoint of the class during a specified period (that is, one
				  or two weeks before and one or two weeks after the midpoint of the
				  class);
A faculty member's identity is authenticated and attributed
				  to the midterm certification signature;
The integrity of the electronically signed midterm class list
				  of a course section has been secured and verified; and
The college has the capability of generating signed printed
				  midterm class lists that support the ICCB credit hour claim submission.
A final grade sheet electronic signatures process, if
				  adopted, should be implemented in the same manner as the electronic midterm
				  certification signature.
"Pipeline for the Advancement of the Healthcare Workforce
				  Program (PATH) Grants" means State grants allocated to community college
				  districts
to create, support, and expand opportunities of individuals
				  enrolled at a public community college in a healthcare pathway.
[110 ILCS
				  802/2-12.2]
"Residency - Applicability Proof" means the college's
				  processes, in accordance with Section 2-16.02 of the Act, for verifying to ICCB
				  the residency status of its students as part of the proof that its credit hours
				  are eligible to receive ICCB grants. The process shall include the methods for
				  verifying residency as defined in the general provisions, special State
				  provisions, and district provisions of this Section. A district shall file
				  descriptions of any revisions to its process with ICCB before their
				  implementation.
"Residency - General Provisions". The following provisions
				  apply both to State and district residency definitions:
To be classified as a resident of the State of Illinois or of
				  the community college district, a student shall have occupied a dwelling within
				  the State or district for at least 30 days immediately before the date
				  established by the district for classes to begin.
The district shall maintain documentation verifying State or
				  district residency of students.
Students occupying a dwelling in the State or district who
				  fail to meet the 30-day residency requirement may not become residents simply
				  by attending classes at a community college for 30 days or more.
Students who move from outside the State or district and who
				  obtain residence in the State or district for reasons other than attending the
				  community college shall be exempt from the 30-day requirement if they
				  demonstrate through documentation a verifiable interest in establishing
				  permanent residency.
Students who are currently under the legal guardianship of
				  the Illinois Department of Children and Family Services or have been recently
				  emancipated from the Department and had a placement change into a new community
				  college district shall be exempt from the 30-day requirement if they
				  demonstrate proof of current in-district residency. Documentation of current
				  residency may be submitted to the district from the student, a caseworker or
				  other personnel of the Department, or the student's attorney or guardian ad
				  litem.
"District Provisions". Students shall not be classified as
				  residents of the district where attending even though they may have met the
				  general 30-day residency provision if they are:
federal job corps workers stationed in the district;
inmates of State or federal correctional/rehabilitation
				  institutions located in the district;
full-time students attending a postsecondary educational
				  institution in the district who have not demonstrated through documentation a
				  verifiable interest in establishing permanent residency; or
students attending under a charge back or contractual
				  agreement with another community college.
"Special State Provisions". Students shall be classified as
				  residents of the State without meeting the general 30-day residency provision
				  if they are:
federal job corps workers stationed in Illinois;
members of the armed services stationed in Illinois;
inmates of State correctional/rehabilitation institutions
				  located in Illinois; or
employed full time in Illinois.
"Senior Citizen" means a person 65 years or older whose
				  annual household income is less than the threshold amount provided in Section 4
				  of the Senior Citizens and Persons with Disabilities Property Tax Relief Act
				  [320 ILCS
				  25 ].
"Special Initiatives Grants" means funds for conducting
				  special initiatives activities. Special initiatives activities are based upon
				  criteria specified in a Grant Agreement between the college or vendor and
				  ICCB.