Alabama Administrative Code › Title 70 - ALABAMA DEPARTMENT OF SENIOR SERVICES, FORMERLY ALABAMA COMMISSION ON AGING › Chapter 70-X-2 - AREA AGENCIES ON AGING › Section 70-X-2-.02 - Area Agency On Aging Area Plans

Current through Register Vol. 42, No. 9, June 28, 2024
(1) Area Agencies on Aging shall develop a
			 comprehensive and coordinated service delivery system for older individuals and
			 to serve as the advocate and focal point for older persons in the Planning and
			 Service Area. Area agencies shall give special emphasis to Older American Act
			 target groups when addressing service needs.
(2) Area agencies shall prepare and submit
			 area plans for approval by the Department.
(3) The area plan must accurately describe
			 required activities, essential information and include attachments and exhibits
			 as required by the Department's format. The format for the Area Plan will be
			 provided to area agencies by the Department according to Departmental
			 policies.
(4) Prior to submission
			 of the area plan to the Department, the area agency shall provide, at a
			 minimum, one public hearing to provide interested parties the opportunity for
			 review and comment on the area plan. Such hearing or hearings shall be held
			 after reasonable notice and opportunity for comment.
(5) Also required as integral to the Area
			 Plan, is an annual update to the operating element which details annual fiscal
			 information. The format and submission dates of the Annual Update may be
			 revised by the Department for flexibility in annual planning.
(6) Changes to the Area Plan are to be made
			 based on the following:
(a) The plan shall be
			 amended at any time under the circumstances prescribed in Federal
			 regulations.
(b) Amendments to the
			 area plan will be effected by new or revised information submitted by the area
			 agency and having said amendment approved by Department.
(c) Amendments to an approved Area Plan must
			 be approved in writing by the Department, prior to implementation.
(d) Minor revisions and non-substantive
			 changes to the plan as determined by the Department may be made at any time by
			 the area agency in order to keep the plan current. Examples of a minor revision
			 are changes in telephone numbers and addresses, personnel, and administrative
			 details not affecting the quantity or quality of services to persons assisted
			 by the programs administered. The area agency shall notify the Department of
			 minor revisions at least quarterly.
(e) Whenever a change is contemplated by the
			 area agency in any cost category or individual salary as budgeted in the Area
			 Plan for area agency administration:
(i) Prior
			 written approval from the Department is required if the contemplated change
			 would result in a change in the original approved amount greater than ten
			 percent.
(ii) Notification of such
			 change shall be included in the next monthly financial report to the
			 Department, if the change would not result in a change in the original amount
			 greater than ten percent.
(iii)
			 Revised Area Plan pages shall be forwarded to the Department in accordance with
			 time frames established by the Department.