reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart C - PERFORMANCE REVIEW › Section 620.420 - Performance Evaluation Forms

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Performance records shall include an evaluation of employee performance
				prepared by each department head or designee on forms prescribed by the
				Director.
b) For an employee
				serving a six (6) month probationary period, the department head or designee
				shall prepare and submit to the Department two such evaluations - one at the
				end of the third (3rd) month of the employee's probationary period and another
				fifteen (15) days before the conclusion thereof.
c) For an employee serving a three (3) month
				probationary period, the department head or designee shall prepare and submit
				to the Department of Personnel an evaluation form two and one-half (2 1/2)
				months after commencement of the probationary period.
d) For a certified employee, each department
				head or designee shall prepare an evaluation not less often than each time an
				employee receives a satisfactory or superior performance increase under the
				Department's Pay Plan. Each employee shall receive an annual performance
				evaluation.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart D - PROBATIONARY STATUS › Section 620.510 - Probationary Period

Current through Register Vol. 48, No. 28, July 12, 2024
a) A
				probationary period of six (6) months shall be served by:
1) an employee who enters service or
				commences a new period of continuous service;
2) an employee who is reinstated as provided
				under Section
				620.1120;
3) an employee who is appointed from an open
				competitive eligible list, whether or not it is considered an advancement in
				rank or grade. Trainees whose positions are allocated upward may achieve
				probationary status pursuant to Section
				620.210.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart D - PROBATIONARY STATUS › Section 620.520 - Certified Status

Current through Register Vol. 48, No. 28, July 12, 2024
A probationary employee shall attain certified status only
				  after successful completion of a probationary period. Notice of certification
				  will be sent to the employee and department head by the Director promptly
				  thereafter.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart D - PROBATIONARY STATUS › Section 620.530 - Status Change in Probationary Period

Current through Register Vol. 48, No. 28, July 12, 2024
An employee may not be promoted, demoted, discharged or
				  transferred during the probationary period without the approval of the
				  Director.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart E - PROMOTIONS › Section 620.610 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
A promotion is the appointment of an employee, with the
				  approval of the department head and the Department of Personnel, to a vacant
				  position in a class in higher salary grade than the former
				  class.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart E - PROMOTIONS › Section 620.620 - Eligibility for Promotion

Current through Register Vol. 48, No. 28, July 12, 2024
The Director may approve the promotion of qualified employees
				  who have established eligibility for the appropriate class, in accordance with
				  merit standards set forth in Section
				  620.110.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart E - PROMOTIONS › Section 620.630 - Limitations on Promotions

Current through Register Vol. 48, No. 28, July 12, 2024
No provisional, temporary, emergency, or probationary
				  employee shall be promoted unless the employee has previously held certified
				  status during his current period of continuous service.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart E - PROMOTIONS › Section 620.640 - Failure to Complete Probationary Period

Current through Register Vol. 48, No. 28, July 12, 2024
a) A promoted, certified employee who fails
				to satisfactorily complete the probationary period in the promoted position
				because of inability to perform the duties and responsibilities of the new
				position shall be returned to a position in the class, department, and locality
				and with the status from which promoted.
b) A promoted employee who is demoted during
				a probationary period shall serve a probationary period of three (3) months
				unless he/she had previously held certified status in the former class in which
				case the return shall be to certified status.
c) A promoted employee previously certified
				may be discharged for cause during the probationary period, and in such event,
				the employee has the same right to appeal as a certified employee.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart F - EMPLOYEE TRANSFER › Section 620.720 - Intra-agency Transfer

Current through Register Vol. 48, No. 28, July 12, 2024
An employee may be transferred to a position in the same
				  class to which appointed or to a position involving similar qualifications,
				  duties, responsibilities, and salary range, in another department, section, or
				  other unit within the office. No intra-agency transfer shall be made without
				  the approval of the Director.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart F - EMPLOYEE TRANSFER › Section 620.730 - Intra-agency Transfer

Current through Register Vol. 48, No. 28, July 12, 2024
An employee may be transferred to a position in the same
				  class, or to a position involving similar qualifications, duties,
				  responsibilities, and salary range in another agency or jurisdiction, with the
				  approval of both agencies, the Directors, and with the consent of the
				  employee.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart F - EMPLOYEE TRANSFER › Section 620.750 - Transfer of Duties

Current through Register Vol. 48, No. 28, July 12, 2024
When the duties of a position are relocated by transfer or by
				  abolition and reestablishment and when the duties are substantially the same,
				  an incumbent employee may elect to relocate and retain the duties of the
				  position.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart G - DEMOTION › Section 620.810 - Definition

Current through Register Vol. 48, No. 28, July 12, 2024
a) Demotion is the
				assignment of an employee to a vacant position in a class having a lower
				maximum permissible salary or rate than the class from which the demotion was
				made for reasons of inability to perform work of the class from which the
				demotion was made.
b) A department
				head may initiate demotion of an employee by filing with the Director a written
				statement of reasons for demotion in the form and manner prescribed. Such
				written statement shall be signed by the head of the department and shall
				contain sufficient facts to show good cause for the demotion. No demotion shall
				become effective without the prior approval of the Director who shall take into
				consideration the employee's education, experience, and performance
				records.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart G - DEMOTION › Section 620.820 - Notice to Employee

Current through Register Vol. 48, No. 28, July 12, 2024
If the statement of reasons for demotion of a certified
				  employee is approved by the Director, a copy of the approved statement of
				  reasons for demotion shall be served on the employee by the Director in person
				  or by certified mail, return receipt requested, at the employee's address
				  appearing in the personnel file.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart G - DEMOTION › Section 620.830 - Employee Obligations

Current through Register Vol. 48, No. 28, July 12, 2024
Upon receipt by the employee of the approved statement of
				  reasons for demotion or upon the effective date thereof, whichever is later,
				  the employee shall leave the position in which assigned prior to such statement
				  of reasons and report for duty to the position to which demoted without
				  prejudice to the right to appeal under Section
				  620.860.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart G - DEMOTION › Section 620.840 - Salary and Other Benefits of Employee

Current through Register Vol. 48, No. 28, July 12, 2024
Upon receipt by the employee of the approved statement of
				  reasons for demotion, or on the effective date thereof, whichever is later, all
				  salaries and benefits of such employee in the position in which assigned prior
				  to receipt of such statement of reasons shall be adjusted to reflect the
				  demotion.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart G - DEMOTION › Section 620.850 - Appeal by Certified Employee

Current through Register Vol. 48, No. 28, July 12, 2024
A certified employee who has been served with an approved
				  statement of reasons for demotion may appeal to the Personnel Review Board,
				  provided the written appeal is made without fifteen (15) days of receipt of the
				  approved statement of reasons for demotion.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart G - DEMOTION › Section 620.860 - Demotion of Other Employees

Current through Register Vol. 48, No. 28, July 12, 2024
The Director may approve the demotion of probationary
				  employees. Notice of such demotion shall be served on the employee by the
				  Director in person or by certified mail, return receipt requested, at the
				  employee's last address appearing in the personnel file.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart G - DEMOTION › Section 620.870 - Status of Demoted Employees

Current through Register Vol. 48, No. 28, July 12, 2024
A demoted certified employee shall be certified in the class
				  to which demoted and shall not be required to serve a new probationary period.
				  Subject to Section
				  620.510,
				  a demoted probationary employee shall serve a new probationary period in the
				  class to which he is demoted.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart H - LAYOFFS AND REEMPLOYMENT › Section 620.910 - Layoff Procedure

Current through Register Vol. 48, No. 28, July 12, 2024
a) A
				department head may request the layoff of an employee because of lack of funds,
				material change in duties or organization, lack of work, or the abolition of a
				position for any of these reasons. Based on class, department, or other
				designation, layoffs shall be within organizational units justified by
				operations and approved prior to the layoffs by the Director.
b) A proposed layoff is subject to the
				approval of the Director before becoming effective and shall include the
				following for the organizational unit in which the layoff is proposed:
1) A list of all employees showing status and
				total continuous service;
2) A
				listing of those employees to be laid off;
3) Performance records of all employees in
				classes affected by layoff plan;
4)
				An explanation of any layoff not in order of continuous service;
5) An explanation of the organizational unit
				selected, reflecting department, facility, geographical, operational, and other
				elements deemed relevant by the department head.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart H - LAYOFFS AND REEMPLOYMENT › Section 620.920 - Order of Layoff

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				following order shall be observed in making layoffs:
1) No certified or probationary employee may
				be laid off until all temporary, emergency, provisional, and exempt employees
				in the same call and organizational unit are terminated;
2) No certified employee may be laid off
				until all probationary employees in the same class and organizational unit are
				terminated.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart H - LAYOFFS AND REEMPLOYMENT › Section 620.930 - Effective Date of Layoff

Current through Register Vol. 48, No. 28, July 12, 2024
Unless extraordinary operating conditions or events are
				  specified in the proposed layoff plan, no layoff shall be effective until ten
				  (10) working days after the Director's approval of the layoff
				  plan.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart H - LAYOFFS AND REEMPLOYMENT › Section 620.940 - Disapproval

Current through Register Vol. 48, No. 28, July 12, 2024
The Director may disapprove any layoff plan which results in
				  a disproportionate impact on any group of employees.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart H - LAYOFFS AND REEMPLOYMENT › Section 620.950 - Reemployment Lists

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				department shall establish and maintain a reemployment list, by class,
				department, or geographical area, approved by the Director before layoff. A
				certified employee who has been laid off shall be placed in order of length of
				continuous service, as defined in Section
				620.310,
				on a reemployment list for recall to the first available assignment to a
				position in the class (or related classes with substantially similar
				requirements and duties), department, county, or other designated geographical
				location or area in which the employee was assigned prior to being placed on
				the reemployment list. Where circumstances warrant, at the discretion of the
				Director, the reemployment list may be established by related classes whose
				duties are substantially similar to the class from which the employee was laid
				off.
b) An employee whose name has
				been placed on the reemployment list will also be eligible for reinstatement in
				accordance with Section
				620.1120.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart H - LAYOFFS AND REEMPLOYMENT › Section 620.960 - Employment from Reemployment List

Current through Register Vol. 48, No. 28, July 12, 2024
Whenever there is any person available on a reemployment list
				  for recall to a vacant position for the same class, or related classes, where
				  established pursuant to Section
				  620.950,
				  department, county, or other designated geographical area, no temporary,
				  provisional, or probationary appointment shall be made to such
				  vacancy.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart H - LAYOFFS AND REEMPLOYMENT › Section 620.970 - Removal of Names from Reemployment List

Current through Register Vol. 48, No. 28, July 12, 2024
a) A laid off employee's name shall be
				removed from the reemployment list when:
1)
				The employee is recalled from layoff;
2) The employee refuses an offer of permanent
				reemployment;
3) The employee's
				name has remained on the reemployment list for twenty-four (24)
				months;
4) The employee has been
				reinstated in accordance with Section
				620.1120.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart H - LAYOFFS AND REEMPLOYMENT › Section 620.980 - Laid Off Probationary Employees

Current through Register Vol. 48, No. 28, July 12, 2024
a) The name of an original entrance employee
				who is terminated as a result of layoff before the completion of the
				probationary period shall be returned to the eligible list with the same grade
				as when appointed.
b) An employee
				serving a probationary period subsequent to promotion from a position in which
				the employee was certified who is to be laid off shall be given notice and may
				request a voluntary reduction pursuant to Sections
				620.1010
				or
				620.1030.
				If no voluntary reduction is effected, the employee will be laid off and the
				employee's name placed in seniority order on the reemployment list, as provided
				in Section
				620.310,
				for the department, work location, and title in which certified.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart H - LAYOFFS AND REEMPLOYMENT › Section 620.990 - Reconsideration Request Laid Off Certified Employee

Current through Register Vol. 48, No. 28, July 12, 2024
a) Within fifteen (15) calendar days of
				receipt of notice of a certified employee's layoff and without prejudice to the
				right to request voluntary reduction, such employee may directly petition the
				Director of Personnel in writing for reconsideration of the decision approving
				the layoff.
b) In the event a
				request for reconsideration is made, the Director shall designate a hearing
				officer to hear, review, and investigate the application of this Part and the
				validity of the layoff and shall submit findings to the Director for final
				determination. Notice of the final decision of the Director shall be served on
				the employee in person or by certified mail, return receipt requested, to the
				employee's last address appearing in the personnel file.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart I - VOLUNTARY REDUCTION › Section 620.1010 - Voluntary Reduction of Certified and Probationary Employees

Current through Register Vol. 48, No. 28, July 12, 2024
Certified and probationary employees may voluntarily request
				  or accept assignment to a vacant position in a class having a lower maximum
				  permissible salary or rate. All requests for or acceptances of voluntary
				  reductions shall be in writing, shall be signed by the employee, and shall be
				  directed to the head of the department in which the vacant position exists. No
				  reduction shall become effective without the written approval of the Director.
				  A certified employee who is assigned and accepts a voluntary reduction in grade
				  shall be certified in the lower class without serving a probationary period and
				  a probationary employee shall serve the balance of the probationary period;
				  provided, however, if reduction results in return to a trainee class or other
				  class for which there is no provision for certification in the class, the
				  individual's certification shall be terminated.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart I - VOLUNTARY REDUCTION › Section 620.1030 - Employee Opportunity to Seek Voluntary Reduction

Current through Register Vol. 48, No. 28, July 12, 2024
A certified employee or an employee serving a probationary
				  period subsequent to promotion from a position in which certified who is
				  subject to layoff as a result of the Director's approval of a layoff plan shall
				  be promptly notified of the effective date of layoff and shall then be advised
				  of the opportunity to request voluntary reduction to a current vacant position
				  in accordance with Section
				  620.1010.
				  An employee seeking voluntary reduction must submit a written request to the
				  head of the employing department prior to the proposed effective date of
				  layoff.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart I - VOLUNTARY REDUCTION › Section 620.1040 - Order of Preference in Voluntary Reduction

Current through Register Vol. 48, No. 28, July 12, 2024
In the event a certified employee, or an employee serving a
				  probationary period subsequent to promotion from a position in which the
				  employee was certified, requests voluntary reduction as a result of his/her
				  pending layoff, the certified employee shall be preferred in seniority order
				  over
a) any probationary or
				provisional employees,
b) any
				applicant on an eligible list for such vacant position, and
c) any certified employee requesting such
				reduction who is not subject to layoff,
for any current vacant position in a lower class within the
				  same department which the employee is then incumbent as the time of the
				  layoff.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart J - RESIGNATION AND REINSTATEMENT › Section 620.1110 - Resignation

Current through Register Vol. 48, No. 28, July 12, 2024
An employee who voluntarily leaves the Office of the
				  Treasurer shall, except in emergency circumstances approved by the Director,
				  give advance notice of intent not less than fifteen (15) calendar days before
				  its effective date. Resignation in standing shall mean that the employee gave
				  the required notice, or that emergency circumstances justified failure to do
				  so, and that the employee's conduct and work performance were satisfactory at
				  the effective date thereof.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart J - RESIGNATION AND REINSTATEMENT › Section 620.1120 - Reinstatement

Current through Register Vol. 48, No. 28, July 12, 2024
a) On request of a
				department head, the Director may reinstate an employee
1) who was formerly certified under the Code
				and who resigned or was terminated in good standing or
2) whose position was reallocated downward
				or
3) who was laterally transferred
				or
4) whose name was placed on a
				reemployment list.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1210 - Progressive Corrective Discipline

Current through Register Vol. 48, No. 28, July 12, 2024
Unless grounds clearly are present warranting immediate
				  discharge or suspension pending decision on discharge, employees shall be
				  subject to corrective discipline progressively applied utilizing counseling,
				  warnings, or suspensions, as the facts and circumstances dictate, prior to
				  discharge. If an employee's work or work-related conduct remains unacceptable
				  after the application of progressive corrective discipline, such employee may
				  be discharged in accordance with the appropriate Sections in this
				  Subpart.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1220 - Discipline - Written Warnings

Current through Register Vol. 48, No. 28, July 12, 2024
A department head or designee may warn an employee either
				  orally or in writing as a disciplinary measure. A copy of any written warning
				  shall be placed in the employee's personnel file and may be used in considering
				  further discipline, demotion, withholding of salary increases, and other
				  personnel transactions when such actions occur within twelve (12) months of the
				  date of issuance of the written warning. The employee shall sign one copy
				  signifying he/she has received and read it and shall retain one copy for
				  his/her own records. The written warning shall bear the signature of the
				  issuing official.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1230 - Suspension Totaling Not More Than Thirty Days in any Twelve Month Period

Current through Register Vol. 48, No. 28, July 12, 2024
Disciplinary suspensions without pay totaling not more than
				  thirty (30) days in any twelve (12) month period may be imposed upon an
				  employee by a department head or designee. Unless a delay in the imposition of
				  discipline will result in clear harm or damage to a department, the employee
				  shall be informed in writing of the proposed suspension and the reasons
				  therefor at least four (4) working days prior to the effective date of the
				  proposed suspension and shall be provided with copies of pertinent documents on
				  which the proposed suspension is based. The employee shall have two (2) working
				  days after being informed of the proposed suspension within which to address to
				  the department head written rebuttal to the reasons given for the suspension. A
				  decision of a department head or designee not to suspend the employee shall be
				  rendered in writing before the proposed suspension date. Written notice of any
				  suspension imposed with the reasons therefor must be served upon the employee
				  on a form described by the Director on or before the effective date of the
				  suspension in person or by certified mail, return receipt requested, at the
				  employee's last address appearing in the personnel file. The Personnel Director
				  must be notified of any suspensions and copies of all written notices must be
				  filed with the Director on the same day or prior to the date the suspension
				  became effective.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1240 - Suspension Totaling More Than Thirty Days in any Twelve Month Period

Current through Register Vol. 48, No. 28, July 12, 2024
The department head or a designee may, after complying with
				  the procedures set forth in this Section, initiate a disciplinary suspension of
				  any employee totaling more than thirty (30) days in any twelve (12) month
				  period and, if such employee is certified, the department head shall file
				  written charges for such suspension with the Director in the form and manner
				  prescribed. The written charges shall be accompanied by a copy of the
				  employee's performance records. Unless a delay in the imposition of discipline
				  will result in clear harm or damage to a department, the employee shall be
				  informed in writing of the proposed suspension and the reasons therefor at
				  least four (4) working days prior to the effective date of the proposed
				  suspension and shall be provided with copies of pertinent documents on which
				  the proposed suspension is based. The employee shall have two (2) working days
				  after being informed of the proposed suspension within which to address to the
				  department head or designee written rebuttal to the reasons given for the
				  suspension. A decision of a department head or designee not to suspend the
				  employee shall be rendered in writing before the proposed suspension date. A
				  copy of the written decision must be forwarded to the Director on the day the
				  decision is rendered.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1250 - Notice of Suspension to Employee

Current through Register Vol. 48, No. 28, July 12, 2024
Notice of approved charges for a disciplinary suspension
				  totaling more than thirty (30) days in any twelve (12) month period shall be
				  served on a certified employee by the Director in person or by certified mail,
				  return receipt requested, at the employee's last address appearing in the
				  personnel file.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1260 - Employee Obligations

Current through Register Vol. 48, No. 28, July 12, 2024
Upon receipt by the employee of a disciplinary suspension or
				  charges for discharge, the employee shall leave the place of employment and, if
				  deemed appropriate by the department head, any housing or other accommodations
				  furnished the employee by the Office of the Treasurer.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1270 - Hearing - Suspension Thirty Calendar Days or More

Current through Register Vol. 48, No. 28, July 12, 2024
Employees who have been suspended for a period in excess of
				  thirty (30) calendar days in a twelve (12) month period for cause may make a
				  written request to the Review Board for a hearing within fifteen (15) calendar
				  days of receipt of the written charges.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1280 - Suspension Pending Decision on Discharge

Current through Register Vol. 48, No. 28, July 12, 2024
A department head or designee may suspend any employee for up
				  to thirty (30) days pending the decision of the department head to file charges
				  for discharge against such employee. The department head shall, at the time of
				  this suspension, provide the employee with written reasons therefor in person
				  or by certified mail, return receipt requested, at the employee's last address
				  appearing in the personnel file. Notice of the suspension must also be filed
				  immediately with the Director. The Department head shall thereafter promptly
				  investigate the facts and circumstances and render his/her decision. Should the
				  department head determine that the facts and circumstances do not warrant
				  disciplinary suspension or charges for discharge, the employee shall be made
				  whole. Should the department head determine that a disciplinary is appropriate,
				  Section
				  620.1230
				  or
				  620.1240,
				  as the case may be, shall apply in its entirety. Should the department head
				  determine that discharge of the employee is appropriate, Section
				  620.1300
				  shall apply in its entirety.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1290 - Approval of Director of Personnel

Current through Register Vol. 48, No. 28, July 12, 2024
No disciplinary suspension totaling more than thirty (30)
				  days in any twelve (12) month period for a certified employee shall be
				  effective without the approval of the Director.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1300 - Discharge of Certified Employee

Current through Register Vol. 48, No. 28, July 12, 2024
The department head or his designee may initiate discharge of
				  a certified employee by filing written charges for discharge with the Director
				  in the form and manner prescribed by the Director. Written charges shall be
				  signed by the Department head, shall contain a clear and concise statement of
				  facts showing good cause for discharge, and shall be accompanied by a copy of
				  the employee's file and performance records. No discharge of a certified
				  employee shall be effective without the approval of the written charges for
				  discharge by the Director.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1310 - Notice of Discharge to Employee

Current through Register Vol. 48, No. 28, July 12, 2024
Notice of approved charges for discharge shall be served on
				  the employee by the Director in person or by certified mail, return receipt
				  requested, at the employee's last address appearing in the personnel
				  file.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1320 - Appeal by Employee

Current through Register Vol. 48, No. 28, July 12, 2024
A certified employee who has been served with approved
				  charges for suspension in excess of thirty (30) days or discharge may appeal to
				  the Personnel Review Board, provided the appeal is made in writing within
				  fifteen (15) days of receipt of the approved charges.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1330 - Discharge of Probationary Employee

Current through Register Vol. 48, No. 28, July 12, 2024
The Director may approve the discharge or suspension of a
				  probationary employee at the request of a department head or designee. In
				  determining whether or not to approve the discharge of such employee, the
				  Director shall consider the employee's employment record.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1340 - Reinstatement from Suspension or Discharge

Current through Register Vol. 48, No. 28, July 12, 2024
An employee reinstated for the period for which he/she was
				  suspended or discharged shall receive full compensation for the suspension or
				  discharge period. Full compensation shall mean compensation the suspended or
				  discharged employee would have earned in the position classification during the
				  period of suspension or discharge less amounts earned by the employee from any
				  other source and any unemployment compensation payments received during the
				  suspension or discharge period.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart K - DISCIPLINE, DISCHARGE, AND DEMOTION › Section 620.1350 - Prohibition of Discrimination

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Discrimination against any person in recruitment, examination, appointment,
				training, promotion, retention, or any other personnel transaction because of
				religion, race, national origin, sex, age, or other non-merit factor is
				prohibited except where such may be a bona fide job qualification.
b) Any applicant or employee who feels
				adversely affected in employment because of discrimination shall have resort to
				the grievance procedure (80 Ill. Adm. Code 630.Subpart A) and may be joined in
				the grievance procedure by Equal Employment Opportunity Officer or designee
				where necessary or appropriate.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart A - GRIEVANCE PROCEDURE › Section 630.110 - Grievance - Definition

Current through Register Vol. 48, No. 28, July 12, 2024
Any employee of the Office of the Treasurer may grieve the
				  impact upon his/her employment condition or status of the application of the
				  State Treasurer Employment Code (Code) (Ill. Rev. Stat. 1989, ch. 130, pars.
				  101 et seq.), the rules or any policy.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart A - GRIEVANCE PROCEDURE › Section 630.120 - Limitation

Current through Register Vol. 48, No. 28, July 12, 2024
a) The rules of the
				Department of Personnel (Department) in the Office of the Treasurer (80 Ill.
				Adm. Code 610, 620, 630, and 640) and the related official policy are not
				grievable matters. Probationary terminations, charges seeking discharge,
				demotion, or suspension totaling more than thirty (30) days in any twelve (12)
				month period of certified employees, appeals of allocation of duties, or
				transfers from one area to another are not subject to the grievance
				procedures.
b) An employee shall be
				allowed reasonable time during working hours for the presentation of a
				grievance, provided the employee has obtained permission from his/her immediate
				supervisor and the employee's absence will not interfere with agency
				operations.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart A - GRIEVANCE PROCEDURE › Section 630.130 - Abandonment - Extension

Current through Register Vol. 48, No. 28, July 12, 2024
a) Failure
				of either party to comply with the form or time requirements of the grievance
				procedures shall resolve the matter in favor of the other. The parties may
				mutually extend the time limits in writing at any level of the procedure except
				in the case of a hearing arising from demotion or discharge of a certified
				employee.
b) An employee's failure
				to submit a grievance, or to submit it or appeal it to the next level of this
				procedure within the specified time limits, shall mean that the employee has
				withdrawn the grievance or accepted the last answer given in the grievance
				procedure.
1) Step 1: A grieving employee
				shall present the grievance orally to the immediate supervisor explaining its
				nature and circumstances within five (5) scheduled working days after learning
				of the circumstances or conditions leading to it. The immediate supervisor
				shall answer within five (5) scheduled working days of its
				presentation.
2) Step 2: If the
				grievance is not satisfactorily resolved or no answer is given within five (5)
				scheduled working days of its presentation, the employee may, within ten (10)
				days of the date the Step 1 answer was due, submit the grievance to the next
				higher supervisor by reducing the grievance to writing on a form prescribed by
				the Department for such purpose and presenting it to the next higher supervisor
				or the person designated to act at this Step. A written answer shall be given
				within five (5) working days of its receipt by such person.
3) Step 3:
A) If the grievance is not satisfactorily
				resolved or no answer is given within five (5) scheduled working days after its
				written submission at Step 2, the employee may, within ten (10) scheduled
				working days after the Step 2 answer is due, appeal the grievance to the head
				of the department by using the same or a different form.
B) Within twenty (20) working days after the
				Step 3 appeal is filed, the head of the department shall render a written
				decision and shall serve a copy of the written decision upon the grievant.
				Failure of the Department head to render a written decision and to serve it
				upon the grieving employee within the specified time shall automatically move
				the grievance to Step 4.
4) Step 4: If the grievance is not
				satisfactorily resolved or no answer is given within the time limit set forth
				in Step 3, the employee may submit a copy of the written statement of grievance
				submitted in Step 3 within ten (10) days from the date the decision was due to
				the Director of Personnel for review and final determination.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart A - GRIEVANCE PROCEDURE › Section 630.140 - Grievance Committee

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Director of Personnel shall appoint ten (10) employees of the State of Illinois
				to comprise a grievance committee panel to hear grievances. In addition to
				State employees, the Director shall appoint persons to the panel who are not
				employees of the State of Illinois but who have knowledge and experience in
				personnel administration or employee relations. Committees of three (3) persons
				may be selected by the Director of Personnel from the grievance committee panel
				to hear employee grievances. Not more than one panel member shall be selected
				from any one department, and no panel member shall be appointed to a committee
				which is convened to hear a grievance arising from the department in which the
				panelist is an employee.
b) In
				addition to the three (3) committee members appointed to hear a grievance,
				there shall be an employee of the Department present at all grievance hearings
				and deliberations to assist the panel in its determination. The Department
				employee shall act as secretary-chairperson of the committee and shall be
				entitled to vote on its recommendations. Unless an expedited Step 4 procedure
				is agreed to by the parties pursuant to procedures and policies issued by the
				Director, the members of the grievance committee shall reduce to writing their
				recommendations on the disposition of the grievance and shall submit them to
				the Director of Personnel. A dissenting member of the committee may make
				separate recommendations. All recommendations will bear the signature of the
				concurring committee members.
c)
				Upon the receipt of recommendations from a grievance committee, the Director
				shall approve, disapprove, or modify the panel recommendations, shall render a
				decision in writing, and shall cause a copy of such decision to be served upon
				the parties. The Director's decision shall be final.
d) The written statement of the employee's
				grievance, the recommendations of the grievance committee, and the decision of
				the Director of Personnel shall be made a part of the permanent record of the
				grieving employee in the files of the Department.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart A - GRIEVANCE PROCEDURE › Section 630.150 - Representation

Current through Register Vol. 48, No. 28, July 12, 2024
In discussion or meetings with the employer in Steps 2, 3, or
				  4 of the grievance procedure, the employee shall be entitled to be present and
				  may be accompanied by a representative of his/her choice.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart B - LEAVES OF ABSENCE › Section 630.210 - Sick Leave

Current through Register Vol. 48, No. 28, July 12, 2024
All employees, except those in emergency, intermittent, per
				  diem, or temporary status unless such status is the result of accepting a
				  nonpermanent work assignment in another class, shall accumulate sick leave at
				  the rate of one (1) day for each month's service. Sick leave may be used for
				  illness, disability, or injury of the employee, appointments with doctor,
				  dentist, or other professional medical practitioner and also may be used for
				  not more than thirty (30) days in one (1) calendar year in the event of serious
				  illness, disability, injury, or death of a member of the employee's immediate
				  family. The Department may require evidence to substantiate that such leave
				  days were used for the purposes set forth.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart B - LEAVES OF ABSENCE › Section 630.220 - Accumulation of Sick Leave

Current through Register Vol. 48, No. 28, July 12, 2024
Employees shall be allowed to carry over from year to year of
				  continuous service any unused sick leave allowed under this Section or Section
				  630.210
				  and shall retain any unused sick leave accumulated prior to the effective date
				  of this Part.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart B - LEAVES OF ABSENCE › Section 630.230 - Leave of Personal Business

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				All employees, except those in emergency, per diem, or temporary status, shall
				be permitted twenty-one (21) hours (or the equivalent three (3) working days)
				of leave for personal business each calendar year with pay. Such personal days
				shall not be used to extent holiday or annual leave except as permitted in
				advance by the department head through prior written approval. Employees
				entitled to receive personal leave who enter service during the year shall be
				given credit for the leave at the rate of three and one-half (3 1/2) hours
				(one-half (1/2) day) for each two (2) months service during the calendar year
				in which they were hired. Such personal leave may not be used in increments of
				less than one (1) hour at a time. Except for those emergency situations which
				preclude the making or prior arrangements, personal days off shall be scheduled
				sufficiently in advance to be consistent with operating needs of the
				employer.
b) Personal leave shall
				not accumulate from calendar year to calendar year.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart B - LEAVES OF ABSENCE › Section 630.240 - Leave of Absence Without Pay

Current through Register Vol. 48, No. 28, July 12, 2024
Unless otherwise provided in this Part, and with the prior
				  approval of the Director, a department head may grant leaves of absence without
				  pay to employees for period not to exceed six (6) months, and the leaves may be
				  extended for good cause by the department head for additional six (6) month
				  periods with the Director's approval. No emergency or temporary employee shall
				  be granted a leave of absence.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart B - LEAVES OF ABSENCE › Section 630.250 - Leaves of Absence - Special

Current through Register Vol. 48, No. 28, July 12, 2024
The Director may grant special leaves of absence with pay to
				  employees for purposes of education, attendance at professional or union
				  conventions, or similar reasons.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart B - LEAVES OF ABSENCE › Section 630.270 - Leave to Take Exempt Position

Current through Register Vol. 48, No. 28, July 12, 2024
The Director shall approve leaves of absence for certified
				  employees who accept appointment in a position which is exempt from the Code.
				  Such leaves of absence may be for a period of one (1) year or less and may be
				  extended for additional one (1) year periods. At the expiration of the leave of
				  absence, an employee shall be restored to the same or similar position upon
				  making application to the department with continuous service including the
				  period of such leave.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 630 - CONDITIONS OF EMPLOYMENT › Subpart B - LEAVES OF ABSENCE › Section 630.280 - Military, Job Corps, and Peace Corps Leave

Current through Register Vol. 48, No. 28, July 12, 2024
Leaves of absence shall be allowed employees who enter
				  military service, the Peace Corps, or Job Corps as provided in 80 Ill. Adm.
				  Code
				  620.340
				  and
				  620.360
				  and as may be required by law.