Illinois Administrative Code › Title 20 - CORRECTIONS, CRIMINAL JUSTICE, AND LAW ENFORCEMENT › Part 2603 - COUNTY SHELTER CARE STANDARDS › Section 2603.50 - Admission Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Introduction
The legal authority for shelter care admissions is the Chief
				Judge or his designated representative. A thoroughly planned and well organized
				admission process is an indispensable prerequisite to good shelter care
				management.
b) Minimum
			 Standards
1) Legal Shelter Authority
The staff member accepting children for shelter care must
				determine that each is being sheltered with proper legal
				authority.
2) Identity
Identity of the child being admitted must be
				verified.
3) Injuries
Any injured, ill or unconscious child must not be admitted to
				the shelter care facility until a medical examination has been conducted by a
				medical doctor to determine whether shelter care or hospitalization is
				appropriate. A written record of diagnosis, treatment, and medication
				prescribed shall accompany the child if shelter care admission approval
				prevails.
4) Parental
			 Notification
Shelter care staff shall notify the parents, guardian or other
				legally responsible person of the child's admission within one hour after
				arrival. If it is not possible to notify any of these persons within the
				allotted time, efforts shall continue. Date and time of such call and name of
				person notified shall be recorded.
5) Accountability of Personal Property
Children admitted to the shelter care facility shall be
				provided the option of accepting personal responsibility for the safekeeping of
				personal property, sending the property home or having the facility accept
				responsibility for his/her personal property. Each personal property item
				retained by the facility shall:
A) Be
			 listed and described in the presence of the child and a receipt shall be
			 issued.
B) The receipt must show
			 the signature of the admitting staff member and the child, with the original
			 filed in the child's personal record file and the duplicate given to the
			 child.
C) Children shall be allowed
			 to wear rings, bracelets, watches, necklaces, earrings, and costume
			 jewelry.
6) Clothing
Youth shall be permitted to wear their own clothing while in
				the shelter care facility. If the youth does not have access to clothing, or
				clothing is inappropriate for the season, the facility shall provide such
				clothing.
7) Security of
			 Personal Property
All personal property of the child accepted by the facility
				shall be securely stored until such time as release or transfer occurs.
A) Prohibited items, e.g., firearms,
			 controlled substances, items that could be used as weapons, and which are
			 officially confiscated or disposed of, shall be shown on the inventory. The
			 superintendent is accountable for all prohibited items.
B) Items of personal property subsequently
			 added shall be recorded on the inventory and the person leaving the personal
			 property shall be given a receipt.
C) A system of strict accountability to
			 ensure personal property security shall be established in writing.
D) Personal clothing shall be laundered or
			 dry cleaned, as appropriate, before storage and made ready for a child's court
			 appearance, release or approved use during the shelter care period.
8) Medical Screening
The admitting staff member shall observe the child for any
				obvious injuries or illnesses requiring immediate emergency medical care,
				rashes, body pests, unusual cough, high temperature, and general mental status.
				The officer shall determine by questioning if the child has medical problems,
				such as dependence on drugs or alcohol, asthma, diabetes, epilepsy, past
				treatment for mental disorders, allergies, if the child is on medication, and
				if the child is female, if she is pregnant.
A) The examination shall be performed in an
			 area that ensures privacy and dignity of the individual. The individual shall
			 not be exposed to the view of others not specifically involved in the
			 process.
B) Examinations shall be
			 conducted by a person of the same sex.
C) Any child showing signs of or reporting
			 unusual physical or mental distress shall be referred to health care personnel
			 immediately.
D) The superintendent
			 or his designee shall question the parents, guardian or other legally
			 responsible person as soon as contact can be made, regarding the medical
			 history of the child, immunizations and allergies.
E) Any serious injuries existing at the time
			 of admission shall be photographed in color.
F) Any evidence of child abuse shall be
			 reported to the Illinois Department of Children and Family Services.
9) Medication
Any medication in the possession of a child at admission shall
				be labeled for identification and withheld until verification of its proper use
				is obtained. This determination shall be made at the earliest possible time. In
				no instance shall it exceed eight hours after admission or the time interval
				listed on the labeled directions, whichever is less.
10) Face Sheet and Personal Record
			 Information
A record for each child shall be established at admission and
				maintained throughout the period of shelter care. Such records shall
				include:
A) Name.
B) AKA and nicknames.
C) Address.
D) Age, date of birth, and sex.
E) Parents, guardian or responsible person to
			 notify in case of emergency, including address and telephone number (residence
			 and employment numbers).
F)
			 Physical description and characteristic marks.
G) Religion or religious
			 affiliation.
H) Education level and
			 name and address of school now attending.
I) Reason for admission.
J) Date and time of admission and
			 authority.
K) Name and title of
			 person or any agency, including any law enforcement agencies, presenting or
			 receiving youth.
L) Dates of
			 previous admissions and releases.
M) Medical record of health and physical
			 condition at admission, during shelter care, including treatment and medication
			 administered, and condition at release. Medical records will be kept
			 separately, subject to court order.
N) Itemized record of children's cash, other
			 valuables, and monetary expenditures and receipts while sheltered.
O) Date and time of court shelter care
			 order.
P) Date of petition
			 filing.
Q) Date of shelter care,
			 adjudicatory and/or dispositional hearing, including continuances.
R) Date of temporary absences from shelter
			 care home, authority to be absent, and destination.
S) Social worker assigned.
T) Probation officer assigned.
U) Record of assigned social worker's
			 visits.
V) Record of misconduct and
			 discipline administered.
W) Date of
			 release, including name of person and/or agency to whom released.
11) Lice and Other Body Pests
Treatment, as directed by the facility physician, shall be
				initiated immediately when body pests are detected.
12) Showers
All children must shower or bathe when admitted, except as
				amended by medical advice in individual cases.
13) Room Assignment
The child shall be assigned to suitable quarters. (See Section
				2603.80.)
14) Items of Issue
Children shall be provided with clean bedding, bath towel,
				washcloth, necessary clothing for everyday use, pajamas, soap, toothbrush, and
				dentifrice. Bedding shall consist of two sheets, flame retardant mattress,
				blanket(s) appropriate to the season of the year, a pillow, and pillow
				case.
15) Rules and
			 Regulations
A copy of the printed shelter care home rules and regulations
				in English and Spanish shall be posted in a conspicuous place readily
				accessible to children.
16)
			 Orientation
An initial orientation, conducted by the social worker or a
				member of the group supervisory staff, shall be conducted at time of admission
				and a printed copy of orientation information in English and Spanish shall be
				posted in a conspicuous place readily accessible to children.
17) Orientation Content
The orientation shall include:
A) Information pertaining to rising and
			 retiring, meals, mail procedures, telephone privileges, visiting,
			 correspondence, recreation, and medical care.
B) Rules of conduct.
C) Disciplinary procedures.
D) Information regarding programs.
E) Procedures for making requests or
			 submitting complaints to staff members, judiciary or to Department of Juvenile
			 Justice personnel.
F) Orientation
			 presentations shall be in written form and read to the children. Non-English
			 speaking children shall be given interpretive assistance.