California Code of Regulations › Title 5 - Education › Division 4 - California Student Aid Commission › Chapter 1 - California Student Aid Commission › Article 15 - California Military Department GI Bill Award Program › Section 30730 - Definitions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
"Academic Year" means:
(a) Two semesters or three quarters or their
				  equivalent within a 12-month period. An academic year may include a summer quarter
				  in those colleges which maintain a summer quarter comparable to either the fall,
				  winter or spring quarters; or
(b) A
				  period of time usually eight or nine months during which a full-time student would
				  normally be expected to complete the equivalent of two semesters, two trimesters, or
				  three quarters of instruction.
(c) July
				  1 to June 30 inclusive. The starting date of a session shall determine the academic
				  year in which it is included.
"Active member" means a current uniformed service member of the
					 California Military Department (the California Army or Air National Guard; the
					 California State Guard (Cal State Guard), formerly the State Military Reserve; or
					 the California Naval Militia) who meets military standards established by military
					 regulations.
"Administrative Appeal" means a formal request from the program
					 participant to the Adjutant General requesting a change in withdrawal status.
"CMD GI Bill" means California Military Department GI Bill Award
					 Program, formerly the California National Guard Education Assistance Award Program
					 (CNG EAAP).
"Commission" means California Student Aid Commission.
"Cost of Attendance" means student budget at the qualifying
					 institution for the program participant that includes tuition, fees, housing, food,
					 books, transportation and personal expenses for the year. It may also include an
					 allowance for the rental or purchase of a computer, childcare or other dependent
					 care costs and additional expenses for students with disabilities not already
					 covered.
"Disaster" means a fire, flood, storm, tidal wave, earthquake,
					 terrorism, epidemic, or other similar public calamity that the Governor determines
					 presents a threat to public safety. (California Government Code, Section
					 8680.3)
"Discretionary Summer Term" means a summer term for a program
					 participant who is enrolled in a program that does not require summer term
					 attendance in addition to all other terms. Summer term classifications reflect an
					 institution's designation of academic terms with the Commission.
"DOD ID" means the Department of Defense identification number.
					 The DOD ID is assigned to each person registered in the Defense Enrollment and
					 Eligibility Reporting System (DEERS).
"Eligible applicant" means a person who:
(a) Is a California resident pursuant to Education
				  Code Section
				  68017 for at
				  least one year immediately preceding the residence determination date;
(b) Is an active service member that agrees to
				  maintain active service throughout participation in the program and agrees to serve
				  two years in the California Military Department upon completion of the last academic
				  term for which program funding was provided;
(c) Has been accepted or registered at or enrolled
				  in a qualifying institution for the academic year for which an application was
				  submitted;
(d) Submits an application
				  pursuant to Section
				  30731 and agrees to use the award to
				  obtain a certificate, degree, or diploma that he or she does not hold at the time he
				  or she applies for the award;
(e) Agrees
				  to enroll in at least three academic units per semester, or the
				  equivalent;
(f) Has submitted the Free
				  Application for Federal Student Aid (FAFSA) to the United States Department of
				  Education;
(g) Has not previously
				  participated in the program and been permanently withdrawn pursuant to subsection
				  (b) of Section 30736;
(h) Has not exceeded the amount of program
				  eligibility set forth in California Education Code Section
				  69999.18(e);
(i) Agrees to maintain a minimum of a 2.0
				  cumulative grade point average (GPA);
(j) Agrees to only receive disbursements from
				  either the CMD GI Bill or the Cal Grant program for a particular academic
				  year;
(k) Agrees to complete a course of
				  study leading to a certificate, degree, or diploma within 10 years of initial
				  acceptance into the program; and
(l)
				  Agrees to only obtain one degree (baccalaureate, graduate, or doctoral) while
				  participating in the program.
"Enrollment status" means full-time or part-time status:
(a) Part-time, for purposes of program eligibility
				  for undergraduate participants, is defined as less than 12 semester units,
				  inclusive, or the equivalent.
(1) An undergraduate
				  participant enrolled for at least 9 semester units but less than 12 semester units
				  or the equivalent is considered 3/4 time.
(2) An undergraduate participant enrolled for at
				  least 6 semester units but less than 9 semester units or their equivalent is
				  considered 1/2 time.
(3) An
				  undergraduate participant enrolled for at least 3 semester units but less than 6
				  units or the equivalent is considered 1/4 time.
(b) Full-time, for purposes of program eligibility
				  for undergraduate participants, is defined as 12 or more semester units or the
				  equivalent.
(c) Part-time and full-time
				  status, for purposes for graduate participants, is the enrollment status as defined
				  by the institution. Graduate participants enrolled in less than 3 academic units may
				  be eligible for award payments for the term if the institution verifies the graduate
				  participant's enrollment status is equivalent to at least one-quarter time.
"Excess Awards," also informally known as "first-come,
					 first-serve awards," means awards issued to eligible applicants who completed the
					 application process after the deadline established by Section
					 30731. Excess awards will be offered
					 until all available awards are exhausted or until the Adjutant General no longer has
					 authority to make awards, whichever is earlier.
"Leave of Absence (LOA)" means a period of time approved by the
					 Adjutant General during which a program participant does not receive award payments
					 and maintains program eligibility.
"Mandatory Summer Term" means a summer term for a program
					 participant who is enrolled in a program that requires summer term attendance in
					 addition to all other terms. Summer term classifications reflect an institution's
					 designation of academic terms with the Commission.
"Other natural causes" means a disease, or physical or mental
					 condition involving inpatient care in a hospital or residential health care
					 facility, or continuing treatment or continuing supervision by a health care
					 provider, or family care and medical leave under Government Code Section
					 12945.2 or the
					 Family and Medical Leave Act of 1993.
"Program" means the California Military Department GI Bill Award
					 Program (CMD GI Bill), formerly the California National Guard Education Assistance
					 Award Program (CNG EAAP), established in Article 20.7 (commencing with Section
					 69999.10) of Chapter 2 of Part 42 of
					 Division 5 of Title 3 of the Education Code and as set forth in this Article.
"Program Participant" means a person who has successfully met
					 all of the requirements set forth in Education Code Sections
					 69999.16, who
					 has been selected and certified by the Adjutant General, and who has accepted the
					 award in terms of attending a qualifying institution to which that person has been
					 admitted. The Adjutant General will send the program participant an acceptance
					 letter informing the participant of acceptance into the program.
"Qualifying institution" means the institution has met the
					 requirement of California Education Code Section
					 69432.7(
l
)
					 and has signed an Institutional Participation Agreement with the Commission.
"Record Change Request form" means the form applicants and
					 program participants must complete to indicate a change to name, address, telephone
					 number, e-mail address, or school; to confirm a program change between CMD GI Bill
					 and Cal Grant; to request a leave of absence; or to report federal educational
					 benefits for veterans received by the applicant or program participant. The contents
					 of the form are enumerated in subsection (a)(3) of Section
					 30734.
"Reinstatement" means restoring a participant's program
					 eligibility due to an approved appeal.
"Residence determination date" means:
(a) If the governing board of a public institution
				  has adopted by regulation or policy a residence determination date, that date shall
				  be used for the CMD GI Bill purposes; or
(b) The first day of instruction of the term for
				  the academic year in which the student is enrolled as a CMD GI Bill program
				  participant shall be the residence determination date for the CMD GI Bill purposes;
				  or
(c) The date the Commission used to
				  make the preliminary determination of California residency for purposes of offering
				  a CMD GI Bill shall be the residence determination date for the CMD GI Bill
				  purposes.
"Serious illness" means an illness involving inpatient care in a
					 hospital or residential health care facility, or continuing treatment or continuing
					 supervision by a health care provider, or family care and medical leave under
					 Government Code Section
					 12945.2 or the
					 Family and Medical Leave Act of 1993.