California Code of Regulations › Title 2 - Administration › Division 2 - Financial Operations › Chapter 1 - California Victim Compensation Board (Calvcb) Regulations › Article 8 - Traveling Expenses › Section 704 - Expense Account Form

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) No
				  travel expense account shall be paid unless rendered upon a Travel Expense
				  Claim, Standard Form 262 or upon some other form approved by the Controller.
				  All expense accounts shall be properly itemized, accompanied by the necessary
				  vouchers and approved by the duly authorized officer. It is the responsibility
				  of the officer approving the claim to ascertain the necessity and
				  reasonableness of incurring expenses for which reimbursement is
				  claimed.
(b) Expense accounts shall
				  be rendered at least once a month and not more often than twice a month except
				  that if the amount claimable for any month does not exceed $10, the filing may
				  be deferred until the total amount claimable exceeds $10 or until June 30,
				  whichever occurs first. At the end of a fiscal year, travel expenses claimed
				  for July 1 and beyond must be on a separate travel expense claim from those
				  claimed for June 30 or earlier. In no event shall expense accounts totaling
				  less than $1 be rendered or paid.
(c) Each officer and employee when making a
				  claim for travel expenses must show the inclusive dates of each trip for which
				  allowances are claimed and the times of departure and return. Time of departure
				  and return, as used herein, means the time employee starts from or returns to
				  his office or, when leaving on a trip or returning from a trip without going to
				  the office, his home.
(d) Each
				  officer and employee must state the purpose or objective of each trip for which
				  reimbursement is claimed, and for each meal for which reimbursement is claimed
				  under Rules 707 and 708.
(e) Each
				  state officer and employee must show his headquarters address and his primary
				  dwelling address on the Travel Expense Claim. Employees claiming subsistence
				  expenses pursuant to Section
				  706(a)(2)(B) will
				  show their headquarters address as the address of their primary
				  dwelling.
(f) Each claim for the
				  payment of travel expenses shall contain a certification as follows:
I hereby certify that the above is a true statement of the
					 travel expenses incurred by me in accordance with Board of Control rules in the
					 service of the State of California, and that all items shown were for the
					 official business of the State of California.
1. Amendment
					 of subsection (d) filed 8-12-76 as an emergency; designated effective 9-1-76
					 (Register 76, No. 33). For prior history, see Register 71, No. 4.
2.
					 Certificate of Compliance filed 10-15-76 (Register 76, No. 42).
3.
					 Amendment of subsection (e) filed 12-29-78 as an emergency; designated
					 effective 1-1-79. Certificate of Compliance included (Register 78, No.
					 52).
4. Editorial reprinting of text deleted in error in Register
					 84, Nos. 8 and 12 (Register 84, No. 15).
Note: Authority cited: Section
						13920,
						Government Code. Reference: Section
						19463,
						Government Code.