Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1720 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 1720.320 - Meetings

Current through Register Vol. 48, No. 28, July 12, 2024
a) Regular Meetings
				- Regular meetings of the Council shall be held at least quarterly at the
				offices of the Council or at some location to be determined by the Chairman.
				Meetings and notice for meetings shall be in conformance with the Illinois Open
				Meetings Act.
b) Special Meetings -
				Special meetings of the Council shall be called in conformance with the
				Illinois Open Meetings Act either by the Chairman or by a request signed by at
				least four (4) Council members. Only matters contained in the agenda shall be
				voted on at any special meeting. In the event the need for a special meeting no
				longer exists or the Chairman has notice that a quorum will not be reached, the
				Chairman may cancel a special meeting provided that a meeting called at the
				request of Council members may be canceled only with their consent.
c) Public Hearings - The Council may convene
				public hearings, upon at least fourteen (14) days notice, in order to establish
				a record of public comment on proposed rules, regulations, legislation, or
				other matters of concern to the Council. Public hearings shall be called by the
				Chairman upon passage of a motion by the Council at a regular or special
				meeting to that effect. When appropriate, non-Council members may be appointed
				by the Chairman to assist in the conduct of such a public hearing. The presence
				of a majority of the number of Council members shall not be required in order
				to conduct public hearings, however, at least (1) Council member must be
				present.
d) Quorum - A quorum shall
				constitute a majority of Council members then holding office who are present,
				in person or by telephone, at the initial roll call at the commencement of any
				regular or special meeting. If a quorum is not present at the scheduled time of
				the meeting, the Chairman may continue a roll call for a reasonable time after
				which, if a quorum is still not present, the meeting shall be
				adjourned.
e) Passage of Motions -
				After a quorum is announced, a majority of those voting on a motion shall be
				sufficient to pass and make it the official act of the Council. After a quorum
				is announced, Council business may continue to be transacted by the members
				remaining, provided, however, that no vote may be taken unless at least four of
				the members then holding office are still present at the time of the
				vote.
f) Voting Procedures - The
				Chairman shall have the right to call for a vote by voice vote or by leave to
				adopt a previous roll call vote, in all cases, unless there is an objection by
				one member, in which case a roll call vote shall be taken. The minutes shall
				reflect the results of each roll call.
g) Participation in Meetings
1) Proxies - Proxies to vote shall not be
				permitted. A Council member must be present, in person or by telephone, to
				record his or her vote and to present a motion or motions.
2) Written Communication - When unavailable
				for meetings, Council members may present signed and dated written
				communications which shall be distributed or read to Council Members by the
				Chairman. Such written communication shall not be considered proxies, votes or
				motions. However, a motion or motions may be made by other members concerning
				the contents of such written communication. Such written communications shall
				be included in the minutes of the meeting.
3) Discussion - Discussion and participation
				in meetings shall be subject to Robert's Rules of Order. Non-Council members
				may not address the Council or otherwise participate in its meetings in any
				manner without the consent of the Chairman. However, if there is an objection
				by a Council member to such address there shall be a vote of the Council upon
				the matter. The Executive Director and other members of the staff shall have
				the right to address the Council and participate in discussion.
4) Disruption - Anyone disrupting or
				otherwise interfering with the conduct of a meeting shall be removed from the
				place of meeting by order of the Chairman.