reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.230 - Command Sergeant Major

Current through Register Vol. 48, No. 28, July 12, 2024
The Command Sergeant Major provides advice and makes
				  recommendations to the commander and staff on all matters pertaining to
				  enlisted personnel and their families. Included in these matters are the
				  performance, conduct, appearance, care, personnel management, and training of
				  enlisted soldiers.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.240 - Directorate of Information Management

Current through Register Vol. 48, No. 28, July 12, 2024
The Directorate of Information Management (DOIM) is the
				  principal information management advisor and authoritative expert on automation
				  and communications. The DOIM is responsible for staff supervision of
				  installation information facilities, providing information support services and
				  products, and operating information facilities and equipment.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.250 - Directorate of Logistics

Current through Register Vol. 48, No. 28, July 12, 2024
The Directorate of Logistics provides staff supervision of
				  Command Logistical (supply/service, movements, and maintenance) functions in
				  the state, conducts staff visits, insures the proper functioning of logistic
				  programs, and plans and establishes logistics policies in support of readiness
				  training.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.260 - Directorate of Army Aviation

Current through Register Vol. 48, No. 28, July 12, 2024
The Directorate of Army Aviation exercises staff and direct
				  supervision of technicians engaged in Army aviation training and maintenance.
				  The Directorate also formulates policy, directs and administers the aviation
				  program, and serves as aviation representative on policy boards, groups and
				  committees with other officials of the State Headquarters, major commands, and
				  civilian State agencies.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.270 - Directorate of Facilities and Engineering

Current through Register Vol. 48, No. 28, July 12, 2024
The Directorate of Facilities and Engineering is responsible
				  for all actions pertaining to Illinois National Guard facilities, State
				  property and real estate, and is the staff engineer for The Adjutant General.
				  The Directorate administers all programs relating to environmental matters
				  required by the National Environmental Policy Act (NEPA), the Illinois
				  Environmental Protection Act (ILEPA), and facility energy conservation
				  programs.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.280 - Directorate of Maintenance

Current through Register Vol. 48, No. 28, July 12, 2024
The Directorate of Maintenance establishes and operates a
				  statewide maintenance program for surface equipment and insures that such
				  equipment is maintained in accordance with appropriate regulations. The
				  Directorate provides operational and administrative control over two Combined
				  Support Maintenance Shops (CSMS) and one Unit Training Equipment Site
				  (UTES).
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.290 - Directorate of Army Personnel and Administration

Current through Register Vol. 48, No. 28, July 12, 2024
The Directorate of Army Personnel and Administration
				  establishes policies and procedures relating to all military personnel and
				  administrative matters and insures accomplishment of all such tasks required by
				  the State, including those functions from enlistment/appointment, retirement,
				  separations, providing administrative services, records management,
				  microfilming of records, and recruiting and retention
				  activities.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.300 - Directorate of Plans, Operations, Training and Military Support

Current through Register Vol. 48, No. 28, July 12, 2024
The Directorate of Plans, Operations, Training and Military
				  Support advises and assists the Adjutant General and Illinois Army National
				  Guard (IL ARNG) units in matters of security, intelligence, training towards
				  readiness, and plans for the employment of units for State missions. This
				  Directorate maintains custodianship of all classified defense documents issued
				  to the IL ARNG.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.310 - Special Staff: Chaplain, Surgeon, Public Affairs Office and Human Relations/Equal Employment Opportunity

Current through Register Vol. 48, No. 28, July 12, 2024
Special Staff Officers assist the Adjutant General in
				  professional, technical and other functional areas. The Chaplain manages
				  programs designed to provide religious support to all units. The Surgeon
				  insures that the fighting strength of personnel is maintained. The Public
				  Affairs Office manages the public information program statewide. The Human
				  Relations/Equal Employment Opportunity Office advises the Adjutant General on
				  matters pertaining to military equal opportunity programs, affirmative action
				  plans, and human relations training.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.320 - Chief of Staff

Current through Register Vol. 48, No. 28, July 12, 2024
The Chief of Staff is the principal assistant to the
				  Assistant Adjutant General - Army in all matters relating to the Army National
				  Guard. He directly supervises/controls the Directorates and Special Staff from
				  the State Headquarters.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.330 - United States Property and Fiscal Office

Current through Register Vol. 48, No. 28, July 12, 2024
The United States Property and Fiscal Office (USPFO) receives
				  and accounts for all funds and property of the United States in the possession
				  of the National Guard of the State of Illinois. He insures that federal funds
				  and federal property are used and maintained in accordance with appropriate
				  regulations.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.340 - Executive Support Branch: Administrative Services, Comptroller Section and State Personnel Section

Current through Register Vol. 48, No. 28, July 12, 2024
The Administrative Services Section provides the Legislative
				  Liaison for the Adjutant General, maintains the central file of publications
				  and correspondence, and provides other administrative support. The Comptroller
				  Section is responsible for protecting fiscal year budgets of State funds,
				  disburses State funds, and establishes and supervises the maintenance of the
				  accounting system for the Department's funds. The State Personnel Section
				  monitors all State job listings and administers personnel related
				  programs.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.350 - Personal Staff: Inspector General, Judge Advocate General, Senior Army Advisor and Support Personnel Management Officer

Current through Register Vol. 48, No. 28, July 12, 2024
The Personal Staff Officers work under the direct supervision
				  of the Adjutant General. The Inspector General keeps the Adjutant General
				  advised on the efficiency and state of readiness of the command. The Judge
				  Advocate General provides the Adjutant General and staff with legal advice on
				  all matters involving military and civilian law. The Senior Army Advisor serves
				  as the senior active duty Army advisor to the Adjutant General of Illinois and
				  his staff. The Support Personnel Management Office provides personnel
				  administration and support services for all full-time Federal employees in the
				  Department.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.360 - The Commander and Deputy Commander of the Illinois Air National Guard

Current through Register Vol. 48, No. 28, July 12, 2024
The Commander and Deputy Commander are the senior staff
				  acting in behalf of the Adjutant General and are responsible for command,
				  control, and supervision of all Air National Guard units within the State. They
				  develop positions on major issues, provide air liaison to the State Area
				  Command (STARC), and direct Air National Guard operations and establish
				  policies to ensure mission readiness of asigned units.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.370 - The Executive Support Section of the Illinois Air National Guard

Current through Register Vol. 48, No. 28, July 12, 2024
The Executive Support section provides general administrative
				  and executive services, coordinates public affairs activities, monitors
				  administrative performance, and assures completeness of inspections and
				  assistance visit reports.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.380 - The Senior Enlisted Advisor of the Illinois Air National Guard

Current through Register Vol. 48, No. 28, July 12, 2024
The Senior Enlisted Advisor reviews enlisted promotion,
				  retention, and assignment policies, conducts counseling and interview sessions
				  through a field visitation program, identifies issues or problems affecting
				  enlisted personnel, and recommends action directly to the appropriate
				  commanders.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.390 - The Operations Section of the Illinois Air National Guard

Current through Register Vol. 48, No. 28, July 12, 2024
The Operations section evaluates operational readiness of
				  units and personnel. This section provides disaster preparedness guidance and
				  monitors plans/programs and communications functions. This section also reviews
				  operational directives and establishes policies and training guidance to ensure
				  mission accomplishment, and develops and implements policies for communications
				  units.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.400 - The Personnel Section of the Illinois Air National Guard

Current through Register Vol. 48, No. 28, July 12, 2024
The Personnel section develops promotion, retention, and
				  separation policies for all members of the Illinois Air National Guard, and
				  monitors and implements social actions, recruiting, training, and personnel
				  actions. The section also interprets and provides policy guidance for
				  implementing Air Force and Air National Guard manpower and personnel
				  programs.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.410 - The Resources Section of the Illinois Air National Guard

Current through Register Vol. 48, No. 28, July 12, 2024
The Resources section evaluates the effectiveness of and
				  supervises logistical and maintenance programs as well as comptroller and
				  budgetary matters. This section also monitors the supply and contracting
				  operations of all units.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.430 - The Staff Judge Advocate of the Illinois Air National Guard

Current through Register Vol. 48, No. 28, July 12, 2024
The Staff Judge Advocate reviews command actions to ensure
				  they are consistent with statutes and regulations. The Staff Judge Advocate
				  also monitors claims activity and provides legal opinions and
				  advice.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1375 - RULEMAKING PROCEDURES AND DEPARTMENT ORGANIZATION › Subpart B - DEPARTMENT ORGANIZATION › Section 1375.440 - The Surgeon of the Illinois Air National Guard

Current through Register Vol. 48, No. 28, July 12, 2024
The Surgeon reviews clinical programs, participates in flight
				  physical examination evaluations, reviews medical training and performance, and
				  oversees programs relating to the health of Air National Guard
				  members.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart A - INTRODUCTION › Section 1376.100 - Summary and Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part
				states the policy of the Department of Military Affairs (Agency) for making its
				records available for reasonable public inspection while, at the same time,
				protecting legitimate interests in confidentiality.
b) This Part:
1) Establishes the following classifications
				for records in the Agency's possession:
A)
				Records that shall be disclosed; and
B) Records that shall be withheld from
				disclosure;
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart B - CLASSIFICATION OF RECORDS › Section 1376.200 - Records that Will Be Disclosed

Current through Register Vol. 48, No. 28, July 12, 2024
Upon request meeting the requirements of this Part, the
				  Agency shall disclose to the requester all records requested except that it
				  shall not disclose certain records as provided in Section 1376.205 or 1376.210.
				  Records covered under this Section shall include, but are not limited
				  to:
a)
Records of funds. All
				records relating to the obligation, receipt and use of public funds of the
				Agency are records subject to inspection and copying by the public.
(Section 2.5 of FOIA)
b)
Payrolls. Certified payroll records submitted to the Agency under
				Section 5(a)(2) of the Prevailing Wage Act
[ 820 ILCS 130 ]
are records subject to inspection and copying in accordance with the
				provisions of FOIA; except that contractors' and employees' addresses,
				telephone numbers, and Social Security numbers will be redacted by the Agency
				prior to disclosure.
(Section 2.10 of FOIA)
c)
Criminal history records. The
				following documents maintained by the Agency pertaining to criminal history
				record information are records subject to inspection and copying by the public
				pursuant to FOIA:
1)
Court
				records that are public;
2)
Records that are otherwise
				available under State or local law; and
3)
Records in which the requesting
				party is the individual identified, except as provided under Section
				7(1)(d)(vi) of FOIA
. (Section 2.15(b) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart B - CLASSIFICATION OF RECORDS › Section 1376.205 - Records that Will Be Withheld from Disclosure

Current through Register Vol. 48, No. 28, July 12, 2024
a) For exemptions from FOIA that are stated
				in FOIA, see Section 7(1) of FOIA.
b)
A record that is not in the
				possession of the Agency but is in the possession of a party with whom the
				Agency has contracted to perform a governmental function on behalf of the
				Agency, and that directly relates to the governmental function and is not
				otherwise exempt under FOIA, shall be considered a record of the Agency for
				purposes of
Subpart C. (Section 7(2) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart B - CLASSIFICATION OF RECORDS › Section 1376.210 - Statutory Exemptions

Current through Register Vol. 48, No. 28, July 12, 2024
For exemptions from FOIA that are stated in other statutes,
				  see Section 7.5 of FOIA.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 1376.300 - Submittal of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Any request for public records should be submitted in writing to the FOI
				Officer at the Agency.
b) The
				Agency has one FOI Officer, located at Camp Lincoln.
c) Contact information for the FOI Officer
				can be found online at www.Illinois.gov/Pages/FOIA_Contacts.
d) FOIA requests may be submitted via mail,
				e-mail, fax, or hand delivery. Requests should be mailed or hand delivered to:
Department of Military Affairs
Camp Lincoln
1301 North MacArthur Boulevard
Springfield IL 62702
Attn: Legal Office, FOI Officer
e) E-mailed requests should be sent to
				ng.il.ilarng.list.jag@mail.mil, contain the request in the body of the e-mail,
				and indicate in the subject line of the e-mail that it contains a FOIA request.
				Faxed FOIA requests should be faxed to 217/761-3930, Attn: FOI
				Officer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 1376.305 - Information To Be Provided in Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
A request for records should include:
a) The complete name, mailing address and
				telephone number of the requester;
b) As specific a description as possible of
				the records sought. Requests that the Agency considers unduly burdensome or
				categorical may be denied. (See Section 3(g) of FOIA and Section
				1376.405.);
c) A statement as to
				the requested medium and format for the Agency to use in providing the records
				sought: for example, paper, specific types of digital or magnetic media, or
				videotape;
d) A statement as to the
				requested manner for the Agency to use in providing the records sought: for
				example, inspection at Agency headquarters or providing paper or electronic
				copies;
e) A statement as to
				whether the requester needs certified copies of all or any portion of the
				records, including reference to the specific documents that require
				certification; and
f) A statement
				as to whether the request is for a commercial purpose.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 1376.310 - Requests for Records for Commercial Purposes

Current through Register Vol. 48, No. 28, July 12, 2024
a)
It is a violation of FOIA for a
				person to knowingly obtain a record for a commercial purpose without disclosing
				that it is for a commercial purpose if requested to do so by the
				Agency.
(Section 3.1(c) of FOIA)
b)
The Agency shall respond to a
				request for records to be used for a commercial purpose within 21 working days
				after receipt. The response shall:
1)
Provide to the requester an estimate of the time required by the Agency
				to provide the records requested and an estimate of the fees to be charged,
				which the Agency may require the person to pay in full before copying the
				requested documents;
2)
Deny the request pursuant to one or more of the exemptions set out
				in
Section 1376.205 or 1376.210;
3)
Notify the requester that the
				request is unduly burdensome and extend an opportunity to the requester to
				attempt to reduce the request to manageable proportions; or
4)
Provide the records
				requested.
(Section 3.1(a) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 1376.315 - Records Maintained Online

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Notwithstanding any provision of
FOIA
to the contrary,
				a public body is not required to copy a public record that is published on the
				public body's website. The public body shall notify the requester that the
				public record is available online and direct the requester to the website where
				the record can be reasonably accessed.
b)
If the person requesting the
				public record is unable to reasonably access the record online after being
				directed to the website pursuant to subsection (a), the requester may resubmit
				his or her request for the record stating his or her inability to reasonably
				access the record online, and the public body shall make the requested record
				available for inspection or copying as provided in Section 3 of
FOIA.
				(Section
				8.5 of
				FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1376.400 - Timeline for Agency Response

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Except as stated in subsection (b) or (c), the Agency will respond to any
				written
request for records within 5 business days after its receipt of
				the request. Failure to comply with a written request, extend the time for
				response, or deny a request within 5 business days after its receipt shall be
				considered a denial of the request. If the Agency fails to respond to a request
				within the requisite periods in this
subsection (a)
but
				thereafter provides the requester with copies of the requested records, it will
				not impose a fee for
those
copies. If the Agency fails to
				respond to a request received, it will not treat the request as unduly
				burdensome as provided under
Section 1376.405. (Section 3(d) of FOIA)
				A written request from the Agency to provide additional information shall be
				considered a response to the FOIA request.
b)
The time limits prescribed
				in
subsection (a)
may be extended for not more than 5 business
				days from the original due date for any of the following reasons:
1)
The requested records are stored
				in whole or in part at locations other than the office having charge of the
				requested records;
2)
The request requires the collection of a substantial number of
				specified records;
3)
The request is couched in categorical terms and requires an extensive
				search for the records responsive to it;
4)
The requested records have not
				been located in the course of routine search and additional efforts are being
				made to locate them;
5)
The requested records require examination and evaluation by personnel
				having the necessary competence and discretion to determine if they are exempt
				from disclosure under Section 7
or 7.5 of FOIA or should be
				revealed only with appropriate deletions
;
6)
The request for records cannot be
				complied with by the Agency within the time limits prescribed by
subsection (a)
without unduly burdening or interfering with the
				operations of the Agency; or
7)
There is a need for consultation,
				which shall be conducted with all practicable speed, with another public body
				or among two or more components of a public body having a substantial interest
				in the determination or in the subject matter of the request.
(Section
				3(e) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1376.405 - Requests for Records that the Agency Considers Unduly Burdensome

Current through Register Vol. 48, No. 28, July 12, 2024
a)
The
				Agency will fulfill requests calling for all records falling within a category
				unless compliance with the request would unduly burden the Agency, there is no
				way to narrow the request, and the burden on the Agency outweighs the public
				interest in the information. Before invoking this exemption, the Agency will
				extend to the requester an opportunity to confer with it in an attempt to
				reduce the request to manageable proportions.
(Section 3(g) of FOIA)
				The amended request must be in writing.
b) If the Agency determines that a request is
				unduly burdensome,
it shall do so in writing, specifying the reasons
				why it would be unduly burdensome and the extent to which compliance will so
				burden the operations of the Agency.
The
response shall be
				treated as a denial of the request for information.
(Section 3(g) of
				FOIA)
c)
Repeated requests
				from the same person for records that are unchanged or identical to records
				previously provided or properly denied under
this Part
shall
				be deemed unduly burdensome.
(Section 3(g) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1376.410 - Recurrent Requesters

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Notwithstanding any provision of this
Part
to the
				contrary, the Agency will
respond to a request from a
				recurrent requester, as defined in
Section 1376.105,
within 21
				business days after receipt. The response shall
:
1)
provide to the requester an
				estimate of the time required by the
Agency
to provide the records requested and an estimate of the fees to be
				charged, which the Agency
may require the person to pay in
				full before copying the requested documents
;
2)
deny the request pursuant to one
				or more of the exemptions set out in this
Part;
3)
notify the requester that the
				request is unduly burdensome and extend an opportunity to the requester to
				attempt to reduce the request to manageable proportions; or
4)
provide the records
				requested.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1376.415 - Requests for Records that Require Electronic Retrieval

Current through Register Vol. 48, No. 28, July 12, 2024
a) A request for records that requires
				electronic retrieval will be treated the same as any other request for records,
				with the same timeline and extensions as allowed for other records.
b) The Agency will retrieve and provide
				electronic records only in a format and medium that is available to the
				Agency.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1376.420 - Denials of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Agency will deny requests for records when:
1) Compliance with the request would unduly
				burden the Agency, as determined pursuant to Section 1376.405, and the
				requester has not reduced the request to manageable proportions; or
2) The records are exempt from disclosure
				pursuant to Section 7 or 7.5 of FOIA or Section 1376.205 or 1376.210.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1376.430 - Circuit Court Review

Current through Register Vol. 48, No. 28, July 12, 2024
A requester also has the right to file suit for injunctive or
				  declaratory relief in the Circuit Court for Sangamon County or for the county
				  in which the requester resides, in accordance with the procedures set forth in
				  Section 11 of FOIA.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1376.435 - Administrative Review

Current through Register Vol. 48, No. 28, July 12, 2024
A binding opinion issued by the Attorney General
				  shall be considered a final decision of an administrative agency, for purposes
				  of administrative review under the Administrative Review Law [ 735 ILCS 5 /Art.
				  III]. An action for administrative review of a binding opinion of the Attorney
				  General shall be commenced in Cook County or Sangamon County. An advisory
				  opinion issued to the Agency shall not be considered a final decision of the
				  Attorney General for purposes of this Section.
(Section 11.5 of
				  FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 1376.500 - Inspection and Copying of Records

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Agency may make available records for personal inspection at the Agency's
				headquarters located at Camp Lincoln in Springfield, or at another location
				agreed to by both the Agency and the requester. No original record shall be
				removed from State-controlled premises except under constant supervision of the
				agency responsible for maintaining the record. The Agency may provide records
				in duplicate forms, including, but not limited to, paper copies, data
				processing printouts, videotape, microfilm, audio tape, reel to reel microfilm,
				photographs, computer disks and diazo.
b)
When a person requests a copy of a
				record maintained in an electronic format, the Agency shall furnish it in the
				electronic format specified by the requester, if feasible. If it is not
				feasible to furnish the records in the specified electronic format, then the
				Agency shall furnish it in the format in which it is maintained by the Agency,
				or in paper format at the option of the requester.
(Section 6(a) of
				FOIA)
c) A requester may inspect
				records by appointment only, scheduled subject to space availability. The
				Agency will schedule inspection appointments to take place during normal
				business hours, which are 8:30 a.m. to 4:30 p.m. Monday through Friday,
				exclusive of State and federal holidays. If the requester must cancel the
				viewing appointment, the requester shall so inform the Agency as soon as
				possible before the appointment.
d)
				In order to maintain routine Agency operations, the requester may be asked to
				leave the inspection area for a specified period of time.
e) The requester will have access only to the
				designated inspection area.
f)
				Requesters shall not be permitted to take briefcases, folders or similar
				materials into the room where the inspection takes place. An Agency employee
				may be present during the inspection.
g) The requester shall segregate and identify
				the documents to be copied during the course of the inspection.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 1376.505 - Fees for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) In accordance
				with Section 1376.510, unless a fee is otherwise fixed by statute, the Agency
				will provide copies of records and certifications of records in accordance with
				the fee schedule set forth in Appendix A.
b)
In calculating its actual cost for
				reproducing records or for the use of the equipment of the Agency to reproduce
				records, the Agency will not include the costs of any search for and review of
				the records or other personnel costs associated with reproducing the
				records.
(Section 6(b) of FOIA)
c) In order to expedite the copying of
				records that the Agency cannot copy, due to the volume of the request or the
				operational needs of the Agency, in the timelines established in Section
				1376.400, the requester may provide, at the requester's expense, the copy
				machine, all necessary materials, and the labor to copy the public records at
				the Agency headquarters in Section 1376.500, or at another location agreed to
				by both the Agency and the requester. No original record shall be removed from
				State-controlled premises except under constant supervision of the agency
				responsible for maintaining the record.
d) Copies of records will be provided to the
				requester only upon payment of any fees due.
The Agency may charge the
				requester for the actual cost of purchasing the recording medium, whether disc,
				diskette, tape, or other medium, but the Agency will not charge the requester
				for the costs of any search for and review of the records or other personnel
				costs associated with reproducing the records.
(Section 6(a) of FOIA)
				Payment must be by check or money order sent to the Agency, payable to
				"Treasurer, State of Illinois".
e)
				If a contractor is used to inspect or copy records, the following procedures
				shall apply:
1) The requester, rather than
				the Agency, must contract with the contractor;
2) The requester is responsible for all fees
				charged by the contractor;
3) The
				requester must notify the Agency of the contractor to be used prior to the
				scheduled on-site inspection or copying;
4) Only Agency personnel may provide records
				to the contractor;
5) The Agency
				must have verification that the requester has paid the Agency, if payment is
				due, for the copying of the records before providing the records to the
				contractor; and
6) The requester
				must provide to the Agency the contractor's written agreement to hold the
				records secure and to copy the records only for the purpose stated by the
				requester.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 1376.510 - Reduction and Waiver of Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Fees may be reduced or waived by the Agency if the requester states the
				specific purpose for the request and indicates that a waiver or reduction of
				the fee is in the public interest.
In making this
				determination, the Agency will consider the following:
1)
Whether the principal purpose of
				the request is to disseminate information regarding the health, safety, welfare
				or legal rights of the general public; and
2)
Whether the principal purpose of
				the request is personal or commercial benefit. For purposes of this
				subsection
(a)
, "commercial benefit" shall not apply to
				requests made by news media when the principal purpose of the request is to
				access and disseminate information regarding the health, safety, welfare or
				legal rights of the general public.
(Section 6(c) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1376 - ACCESS TO RECORDS OF THE DEPARTMENT OF MILITARY AFFAIRS › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Appendix A - Fee Schedule for Duplication and Certification of Records

Current through Register Vol. 48, No. 28, July 12, 2024
TYPE OF DUPLICATION
FEE (PER COPY)
Paper copy from original, up to and including 50
							 copies of black and white, letter or legal sized copies
No charge
Paper copy from original, in excess of 50 copies of
							 black and white, letter or legal sized copies
$.15/page
Paper copy from microfilm original
$.15/page
Microfilm diazo from original
$.50/diazo
VHS video copy of tape
Actual cost of the reproduction
Audio tape copy of tape
Actual cost of the reproduction
CD ROM disk
Actual cost of the reproduction
Photograph from negative
Actual cost of the reproduction
Blueprints/oversized prints
Actual cost of the reproduction
Paper copies in color or in a size other than letter
							 or legal
Actual cost of the reproduction
Certification fee
$1.00/record
Expense for delivery other than by First Class U.S. Mail
					 must be borne by the requester.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart A - INTRODUCTION › Section 1400.10 - Summary and Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part is
				established to implement the provisions of the Freedom of Information Act [5
				ILCS 140 ]. The purpose of this Part is to support the policy of providing
				public access to public records in the possession of the Department of Labor
				while protecting legitimate privacy interests and maintaining administrative
				efficiency.
b) This Part
				establishes a procedure to be followed by the public when requesting public
				records of the Department of Labor. This Part also sets forth the procedures to
				be followed by the Department in responding to requests for
				information.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart A - INTRODUCTION › Section 1400.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
a) Terms used in
				this Part shall have the same meaning as in the Freedom of Information
				Act.
b) The following definitions
				are applicable for purposes of this Part:
"Department" means the Department of Labor.
"Director" means the Director of the Department of
				  Labor.
"FOIA" means the Freedom of Information Act.
"Freedom of Information Officer" or "FOI Officer" means an
				  individual responsible for receiving and responding to requests for public
				  records.
"Requestor" means a person who submits a request for public
				  records in accordance with this Part.
"Working days" means calendar days other than Saturdays,
				  Sundays and legal holidays.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart B - PROCEDURES FOR REQUESTING PUBLIC RECORDS › Section 1400.100 - Person To Whom Requests Are Submitted

Current through Register Vol. 48, No. 28, July 12, 2024
Requests for public records shall be submitted to the
				  Department's Freedom of Information Officer by mail to the Department's Chicago
				  office.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart B - PROCEDURES FOR REQUESTING PUBLIC RECORDS › Section 1400.110 - Form and Content of Requests

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				All requests for public records submitted to the Department under the FOIA
				shall be in writing, signed by the requestor and prominently marked "FOIA
				Request" on both the letter and the envelope.
b) The requestor shall include the following
				information in any request for public records:
1) The requestor's full name, mailing address
				and telephone number, including area code, at which the requestor can be
				reached during normal business hours.
2) A specific description of the public
				records sought.
3) Whether the
				request is for inspection of public records, copies of public records, or
				both.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart C - PROCEDURES FOR DEPARTMENT RESPONSE TO REQUESTS FOR PUBLIC RECORDS › Section 1400.200 - Timeline for Department Response

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Department shall respond to a written request for public records within 7
				working days after the receipt of such request by the Freedom of Information
				Officer.
b) In the event that the
				Department cannot respond to the request for public records within 7 working
				days for one of the reasons provided in Section 3(d) of the FOIA [5
				ILCS 140/3(d) ], the Department shall
				have an additional 7 working days in which to respond. The Department shall
				give the requestor notice of the extension of time. Such notice of extension
				shall set forth the reasons why the extension is necessary.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart C - PROCEDURES FOR DEPARTMENT RESPONSE TO REQUESTS FOR PUBLIC RECORDS › Section 1400.210 - Types of Department Responses

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Department shall respond to a request
				for public records in one of three ways:
1)
				Approve the request.
2) Approve in
				part and deny in part.
3) Deny the
				request.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart D - PROCEDURES FOR APPEAL OF A DENIAL › Section 1400.300 - Appeal of a Denial

Current through Register Vol. 48, No. 28, July 12, 2024
a) A requestor
				whose request for public records has been denied by the Freedom of Information
				Officer may appeal the denial to the Director of the Department. The notice of
				appeal shall be made in writing and addressed to the Director at the
				Department's Chicago office. The appeal shall be prominently marked "FOIA
				Appeal" on both the letter and the envelope.
b) The notice of appeal shall include a copy
				of the original request, a copy of the denial received by the requestor or a
				statement that the Department failed to respond to the requestor within 7
				working days, and a written statement setting forth the reasons why the
				requestor believes the appeal should be granted as a matter of law or
				fact.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart D - PROCEDURES FOR APPEAL OF A DENIAL › Section 1400.310 - Director's Response to Appeal

Current through Register Vol. 48, No. 28, July 12, 2024
The Director shall respond to an appeal within 7 working days
				  after receiving the notice of appeal. The Director shall either affirm the
				  denial or provide access to the requested public records. Failure of the
				  Director to respond within 7 working days may be considered by the requestor as
				  a denial. The Director's response shall state the requestor's right to judicial
				  review of the decision pursuant to Section 11 of the FOIA [5 ILCS
				  140/11 ].
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart E - PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTORS › Section 1400.400 - Inspection of Records at Department Offices

Current through Register Vol. 48, No. 28, July 12, 2024
a) Public records will be made available for
				inspection at the Department's Chicago and Springfield offices between the
				hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except State
				holidays.
b) Files shall be
				reviewed and exempt or confidential information shall be deleted by the FOI
				Officer or their designee before a requestor is permitted access to the
				records.
c) The requestor shall
				arrange a time and place with the Department to review records.
d) Documents that the requestor wishes to
				have copied shall be segregated during the course of the inspection. All
				copying will be done by Department employees.
e) A requestor shall not be permitted to take
				a brief case, folder or other similar materials or pens into the room in which
				the inspection will take place. A requestor will be permitted to take pencil
				and paper into the room while inspecting public records.
f) An employee of the Department may be
				present throughout the inspection.
g) The requestor may not remove records from
				the Department offices except those copies produced and paid for (if applicable
				per Section 410 of this Part) during the requestor's inspection of the
				files.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1400 - ACCESS TO INFORMATION › Subpart E - PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTORS › Section 1400.410 - Copies of Public Records; Copy Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a) Copies of public records shall be provided
				to the requestor only upon payment of any fees which are due.
b) Fees for copies of public records on
				letter or legal size paper shall be calculated at the rate of 30 cents per
				page.
c) Fees for certification of
				public records shall be $2 per certification.
d) Fees for document reproduction requests
				that require creation of computer programs and computer generated records, or
				copying of microfilmed or electronically imaged information, shall be based on
				the actual costs incurred by the Department.
e) Fees for reproducing records in a form not
				listed in this Section (e.g. computer tapes, printouts, video tapes, maps and
				blueprints) will be based on the actual costs incurred by the
				Department.
f) There shall be no
				fee charged for inspection of records or the Department's costs in searching
				and reviewing records.
g) Payment
				shall be remitted by check or money order made payable to the Department of
				Labor and shall be sent to the Freedom of Information Officer.
h) Fees shall be waived if the total charge
				for copies of the public records is less than $10, or if the request is in the
				public interest as defined in Section 6 of the FOIA [5
				ILCS 140/6 ].
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1520 - COMPLAINT PROCEDURE › Section 1520.10 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Act" means the State Gift Ban Act [5 ILCS 425 ].
"Chair" means the chairman of the Commission or his
				designee.
"Commission" means the Attorney General's Ethics Commission
				created by Section 45 of the Act.
"Valid complaint" means a complaint meeting the requirements of
				Section
				1520.20(a)
				of this Part.