Hawaii Administrative Rules › Title 14 - DEPARTMENT OF HUMAN RESOURCES DEVELOPMENT › Subtitle 1 - STATE OF HAWAII HUMAN RESOURCES RULES › Chapter 1 - GENERAL CIVIL SERVICE PROVISIONS; DEFINITIONS › Subchapter 2 - DEFINITIONS › Section 14-1-15 - Definitions

Current through June, 2024
Unless otherwise indicated by the context, words used in
					 these rules are understood to have the following special meanings:
"Administrative review" means a re-evaluation of an
					 eligibility rating or determination, initial pricing, or classification action
					 in accordance with the provisions set forth in these rules, and policies,
					 standards, guidelines and procedures established by the director.
"Appointing Authority" means the department head or
					 designee having the power to make appointments or changes in the status of
					 employees.
"Assembled examination" means an examination for which
					 applicants are required to assemble or be physically present at appointed times
					 and places.
"Calendar day or day" means a period which begins at
					 midnight and ends twenty-four hours later at midnight.
"Certificate of eligibles" means the official document
					 through which eligibles are referred for employment consideration.
"Certification" means the process whereby the names of
					 qualified persons on the eligible lists are referred to the appointing
					 authority.
"Civil service appointment" means an appointment to a civil
					 service position from an appropriate eligible list.
"Civil service employee" is an employee who has met all
					 requirements for membership under section
					 76-27,
					 Hawaii Revised Statutes.
"Civil service positions" are all positions within a
					 jurisdiction that are not exempt from civil service law and must be filled
					 through civil service recruitment procedures based on merit.
"Civil service law" means chapter
					 76 of the Hawaii Revised Statutes, as
					 amended. Unless the context of a specific rule clearly indicates otherwise, all
					 terms used herein shall have the same meaning as in the civil service
					 law.
"Civil service recruitment procedure" means the procedure
					 for the competitive process by which an applicant is deemed qualified for a
					 civil service appointment.
"Civil service system" means the merit system. See merit
					 system.
"Class or class of work" means a group of positions that
					 reflect sufficiently similar duties and responsibilities such that the same
					 title and pay range may apply to each position allocated to the class.
"Classification" means the process of establishing an
					 occupational framework and grouping positions on the basis of the kind and
					 level of work and knowledge, skills, competencies and qualifications
					 required.
"Compensatory time-off" means the number of hours which an
					 employee is scheduled to be absent from work as mutually agreed to with the
					 employee's appointing authority when such absence is credited as compensatory
					 time-off and charged against the employee's compensatory time credit.
"Compensatory time credit" means the number of hours of
					 credit which an employee earns for overtime work, determined on the basis of
					 one and one-half hours for each hour of overtime work.
"Competitive examination" means an examination from which
					 an eligible list is established. The competitive examination may be open to the
					 public who qualify for admission.
"Continuous recruitment and examination announcement" means
					 an announcement of competitive examination without a closing date for which
					 applications are received and examinations conducted on a continual
					 basis.
"Director" means the director of human resources
					 development.
"Earned rating" means the rating attained as a result of a
					 competitor's qualification or performance or both in examination without credit
					 for the points added through veteran's preference.
"Eligible" means a person whose name is on an eligible
					 list.
"Eligible list" means a list, also referred to as a
					 register, of persons who have qualified for appointment to positions in a
					 particular class through the civil service recruitment procedures.
"Employee" or "public employee" means any person holding a
					 position in the service of a jurisdiction, irrespective of status or type of
					 appointment.
"Examination" means any test or accepted personnel
					 assessment technique used to measure the fitness and ability of applicants for
					 employment which may include, but are not limited to: written tests, oral
					 tests, interviews, essays, tests of physical fitness or ability, medical
					 examinations, performance tests, training and experience evaluations,
					 background and suitability determinations, probation period, in-basket
					 assessment, biodata assessments personality measures, and assessment
					 centers.
"Exempt employee" means a person who is appointed to and
					 who occupies a position exempted pursuant to section
					 76-16,
					 Hawaii Revised Statutes.
"Initial Pricing" means the determination of the
					 appropriate pay range and pay relationships for a new class based on
					 appropriate factors.
"Initial probation period" is the probation period required
					 of a person entering the state civil service that is the final test of the
					 person's fitness and ability for the position before acquiring membership in
					 the civil service.
"Inter-departmental promotional examination announcement"
					 means a recruiting notice announcing the receipt of applications for
					 participation in an examination for positions in a particular class, admission
					 to which is limited to employees who are members of the civil service.
"Inter-jurisdictional" means between the state executive
					 branch and the judicial branch of the State, or the legislative branch of the
					 State, or any county government, or incorporated State organization that is not
					 part of the executive branch.
"Internal examination" means an examination which is
					 administered without a competitive recruitment and examination announcement,
					 generally to evaluate the qualifications of a member of the civil service for
					 an in-service change.
"Intra-departmental promotional examination announcement"
					 means a recruiting notice announcing the receipt of applications for
					 participation in an examination for positions in a particular class, admission
					 to which is limited to employees of a particular state agency in the executive
					 branch who are members of the civil service.
"Membership in the civil service" means the status and
					 rights enjoyed by an employee who successfully completes an initial probation
					 period and demonstrates continued fitness and ability by meeting all
					 performance requirements of the employee's position.
"Merit principle" means the selection of persons based on
					 their fitness and ability for public employment and the retention of employees
					 based on their demonstrated appropriate conduct and productive
					 performance.
"Merit system" means the system based on merit principles
					 within the meaning of section
					 76-1,
					 Hawaii Revised Statutes, as amended, and Article XIV, Section 1, of the Hawaii
					 State Constitution.
"Minimum qualification" means the minimum experience,
					 education, licensing, and other special requirements essential for performance
					 in a class of work or a position.
"New probation period" means a probation period required of
					 a member of the civil service.
"Non-civil service appointment" means an appointment to a
					 civil service position made without the use of an eligible list.
"Open-competitive examination announcement" means a
					 recruiting notice announcing the receipt of applications from the general
					 public for participation in an examination for positions in a particular
					 class.
"Open-competitive list" means a list of persons who have
					 been found qualified by an open-competitive examination for appointment in a
					 particular class.
"Pay Range" means the group of salary rates from minimum to
					 maximum authorized for a pay grade in a salary schedule.
"Permanent appointment" means an appointment without a
					 limitation date to a permanent position that allows the employee to become a
					 member of the civil service.
"Permanent position" means a position without time
					 limitation and which is included in a department's position ceiling as
					 authorized in the general appropriation act, administrative directives or by
					 specific language in other legislative acts.
"Position" means a specific job, whether occupied or
					 vacant, consisting of all the duties and responsibilities assigned or delegated
					 by competent authority, requiring the full or part-time employment of one
					 person.
"Position description" means an official written statement
					 of the major duties and responsibilities assigned to the position by the
					 appointing authority, the organizational relationships, the knowledge, skills
					 and abilities required of the position and other pertinent information.
"Pricing" means determining the appropriate pay range and
					 pay relationships for a class based on appropriate factors.
"Rating" means the score or measure of performance of an
					 applicant in an examination.
"Reallocation" means the movement of a position from one
					 class to another class based on a change in the duties, level of difficulty,
					 authority, responsibilities, qualification requirements and other
					 factors.
"Reallocation downward" means the reallocation of a
					 position to a class assigned to a lower pay range in the same salary
					 schedule.
"Reallocation upward" means the reallocation of a position
					 to a class assigned to a higher pay range in the same salary schedule.
"Reclassification" means a change in the class to which a
					 position is allocated based on a change in the classification system.
"Recruitment" means the process of locating applicants for
					 employment.
"Related class" means a class which requires substantially
					 similar knowledge, skills and abilities as another class.
"Related series" means a series of classes which requires
					 substantially similar knowledge, skills and abilities as another series.
"Repricing" means changing an existing class from its
					 present pay range to another pay range in the same salary schedule based on
					 appropriate factors.
"Salary schedule" means a table of pay rates and
					 ranges.
"Select priority list" means a list composed of a former
					 employee of the executive branch who was released under the conditions covered
					 by section
					 386-142,
					 Hawaii Revised Statutes.
"Selective certification" means the process by which
					 certification is limited to those persons possessing knowledge, skills,
					 abilities and other characteristics deemed critical to the successful
					 performance of the work of a specific position.
"Series of classes" means classes similar as to subject
					 matter of work, but differing in level of difficulty, responsibility, and
					 qualifications required.
"Students" means persons who are enrolled or who have been
					 accepted for enrollment on a full-time basis as resident students (as
					 distinguished from a correspondence school student) of a secondary school or
					 educational institution of higher learning.
"Suitability" means fitness for employment after
					 consideration of such factors as physical and mental ability, character,
					 criminal history record, and employment record.
"Temporary assignment" means the assignment by a competent
					 authority and the assumption, without a formal change in position, of all or a
					 major portion of the significant duties and responsibilities of another
					 position.
"Termination" means the severing of an employee's,
					 employment with an employer. It may be at the employee's initiative or that of
					 the employer.
"Unassembled examination" means an examination in which
					 applicants are not assembled or required to be physically present for a
					 test.