Alabama Administrative Code › Title 420 - ALABAMA STATE BOARD OF HEALTH › Chapter 420-7-1 - VITAL STATISTICS › Section 420-7-1-.24 - Format For Provision Of Information From The System Of Vital Records

Current through Register Vol. 42, No. 9, June 28, 2024
(1) The State
			 Registrar may provide information to government agencies for their official use
			 in the form of electronic files of information. Information contained in the
			 files may only be used by those agencies as specified in any agreement
			 established with those agencies or as specified by law. Those agencies may not
			 re-release the information to others unless the agreement specifically allows
			 them to do so or they are required to do so by law.
(2) The State Registrar may establish or
			 participate in a system to receive requests from and provide information to
			 government agencies and other approved organizations through electronic media.
			 Such systems must contain sufficient safeguards to ensure that the requests are
			 from authorized individuals in the requesting government agency of other
			 approved organization.
(3) Birth
			 certificates filed with the Center for Health Statistics with the first and/or
			 last names indicated to be unknown or left blank may not be issued as certified
			 copies until the names are added to the record through the appropriate process
			 specified elsewhere in these Rules. If the name has not been determined and if
			 the record is needed for a legal purpose or by a government agency, an
			 appropriate notice must be placed in the name field when certified copies are
			 made. If the registrant has died without ever being named, an indication that
			 the registrant was not named shall be placed in the name field prior to issuing
			 any certified copy of the record.
(4) Birth certificates have been filed with
			 the Center for Health Statistics in various formats since 1908. Some formats
			 contained a section on the birth certificate that collected information for
			 medical, statistical, and/or health use and clearly stated that the information
			 was confidential and would not appear on certified copies of the birth record.
			 Such confidential information shall be removed from the birth certificate and
			 shall not appear on any certified copies of these birth certificates. However,
			 that confidential information may be kept in a format designated by the State
			 Registrar such that the information is available for statistical research and
			 public health purposes only.
(5)
			 Information related to vital records such as applications for copies of vital
			 records, evidence used to amend vital records, and other documents related to
			 vital records are considered confidential since they contain information used
			 to identify particular vital records. However, if not elsewhere restricted by
Code of Ala. 1975
,
and these Rules,
			 copies of such documents may be released to government agencies if needed for
			 official purposes.
(6) Certified
			 copies of Acknowledgments of Paternity required under
Code of Ala.
			 1975
, §
								26-17-22, to be filed by the State
			 Registrar may be issued in the same manner as certified copies of other vital
			 records with the statement and seal of the State Registrar.
(7) If not elsewhere restricted by the
Code of Ala. 1975
,
and these Rules,
			 copies of documents used to amend vital records or to request other changes to
			 vital records may be released to the registrant, or a parent or guardian of the
			 registrant if the registrant is under 19 years of age, upon written
			 application, valid identification, and payment of a fee required to search for
			 the record. Such copies shall not contain any official certification of the
			 State Registrar.
Authors:
Dorothy Harshbarger, Nicole Henderson
				  Rushing
Statutory Authority:
Code of Ala.
				  1975
, §§
										22-9A-2,
				  22-9A-21,
				  22-9A-22.