Arkansas Administrative Code › Agency 159 - Department of Community Correction › Rule 159.00.15-003 - Policy and Procedure Development

Current through Register Vol. 49, No. 6, June, 2024
AR
		  1.1
POLICY AND PROCEDURE DEVELOPMENT
I.
AUTHORITY.
The Board of
		  Corrections is vested with the authority to promulgate this Administrative
		  Regulation by Arkansas law sections
		  12-27-105,
		  16-93-1203
		  and
		  16-93-1205.
II.
APPLICABILITY.
This policy
		  applies to Arkansas Community Correction (ACC) employees and agents. Agents are
		  volunteers, interns, contractors, and vendors.
III.
POLICY.
ACC will produce
		  and maintain sufficient policy and procedure to guide staff, agents, offenders,
		  and where appropriate, visitors.
IV.
GUIDANCE.
Written policy and
		  procedures are essential to the operations, management and review of Arkansas
		  Community Correction. All ACC policy must meet state and federal laws, Board of
		  Corrections' guidance and legislative requirements.
A.
Administrative Regulations.
Administrative Regulations are official statements of general
			 applicability that guide the agency. Administrative Regulations are the
			 agency's rules and must be promulgated according to the Arkansas Administrative
			 Procedures Act.
Administrative Regulations must be approved by the Board of
			 Corrections, the Governor's Office pursuant to Executive Order 15-02, and the
			 Arkansas Legislative Council prior to implementation.
B.
Administrative Directives.
Administrative Directives are official statements for internal
			 agency management that explain Administrative Regulations, laws and policies
			 and set specific procedures for their implementation. Administrative Directives
			 must be approved by the ACC Director.
C.
Administrative Memoranda.
Administrative Memoranda are official statements specifying
			 procedures for applying an Administrative Regulation or Directive, a law or
			 policy to a particular area of operation. An Administrative Memorandum may also
			 be issued to establish day-to-day operational procedures not specifically
			 covered by Administrative Regulations, law or policy. The Director, Chief
			 Deputy Director, Deputy Director or Assistant Director responsible for
			 operation of that area must approve or author the Administrative
			 Memorandum.
D.
Review
		  and Publication
1. Administrative
		  Regulations and Administrative Directives must be reviewed annually.
2. Current Administrative Regulations and
		  Administrative Directives must be published on the agency's internal and
		  external websites.
3. The agency
		  must submit a quarterly report to the Board of Corrections containing all new
		  and revised Administrative Directives and Administrative Memoranda issued
		  during the previous quarter. The report will be forwarded to the Arkansas
		  Legislative Council for review.
SAMPLE ADMINISTRATIVE REGULATION FORMAT
I.
AUTHORITY.
II.
APPLICABILITY.
III.
POLICY.
VI.
EXPLANATION OR PROCEDURES.
(When Needed)
VII.
OTHER
		  RELEVANT CATEGORIES.
(When Needed)
VIII.
REFERENCES.
(When
		  Needed)
IX.
STANDARDS.
(When Needed)
Board Approval Date: 8/21/2015
Reference: Secretary of State Rule Code 159.
Effective Date: 9/15/2015