Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 120 - PUPIL TRANSPORTATION REIMBURSEMENT › Subpart A - SCHOOL REIMBURSEMENT › Section 120.50 - Reimbursable Direct Operating Costs

Current through Register Vol. 48, No. 28, July 12, 2024
All reimbursable direct operating costs must be paid from the
				  Transportation Fund of a school district, except for those items required by
				  Section 17-7 of the School Code to be paid from the Operation and Maintenance
				  Fund and IMRF payments made for transportation supervisory salaries. All
				  reimbursable direct operating costs of a cooperative for special education or
				  vocational education must be paid from function 2550 (Pupil Transportation
				  Services; see 23 Ill. Adm. Code 100.Table D). Reimbursable direct operating
				  costs are listed below:
a) District
				owned and operated pupil transportation services, including districts which
				make payments to other LEAs.
1) The cost of
				physical examinations for school bus drivers required for their employment
				(Section 29-5 of the School Code).
2) Salaries and/or wages for the following
				employees:
A) School bus drivers;
B) School bus maintenance
				personnel;
C) Chief
				mechanic;
D) Special education
				attendants or aides for that portion of time they assist special education
				pupils, i.e., for transit time only;
E) Transportation supervisory salary costs as
				defined in Section
				120.10 of this Part when
				paid from the Transportation Fund as set forth in Section
				120.90(b) and (c)
				 of this Part; and
F) Dispatchers and clerical workers who
				support the transportation functions, when their positions are documented and
				records support the percentage of time claimed for each position.
3) The cost of the following
				benefits for the employees enumerated in subsection (a)(2) of this Section (if
				proration is necessary for salaries and/or wages, benefits shall be prorated in
				the same manner):
A) Health
				insurance;
B) Life
				insurance;
C) Dental
				insurance;
D) Vision
				insurance;
E) Annuities in lieu of
				health, life, dental, or vision insurance;
F) Municipal retirement contribution, if paid
				by the employer as part of the transportation supervisory salary costs;
				and
G) Teacher retirement
				contributions, if paid by the employer from the Transportation Fund as part of
				the transportation supervisory salary costs.
4) Payments made to other school districts
				for providing pupil transportation services and expenditures consistent with
				this Part.
5) Payments made to
				other agencies for computerized bus scheduling; to companies for the purchase
				of computer software used to establish school bus routes; and to companies for
				maps that identify vehicular traffic hazards.
6) Payments made for fuel, oil, tires, and
				other supplies that are necessary for the operation of pupil transportation
				vehicles.
7) The total cost of
				converting school bus gasoline engines to more fuel efficient engines or to
				engines which use alternate energy sources.
8) Expenditures (according to a school
				district's written travel reimbursement policies) for travel to workshops or
				meetings conducted by the regional superintendent or the State Superintendent
				of Education designed to improve the driving skills of school bus drivers or
				travel to other training programs that are for the enhancement of skills
				necessary to operate vehicles safely, manage student behavior, or address
				specific student needs (excluding competitions).
9) Expenditures for contractual maintenance
				services including materials, parts, supplies and labor necessary for the
				operation of pupil transportation vehicles or equipment used in the
				transportation program not exceeding $2,500 per service.
10) Expenditures for lease agreements for
				pupil transportation vehicles, for lease/rental of less than 30 days.
11) Expenditures for insurance, license
				plates, and inspection fees pertaining to pupil transportation
				vehicles.
12) Expenditures for the
				rental of pupil transportation equipment for fewer than 30 days.
13) Transportation related building, land and
				building maintenance costs. The prorated costs of operation and maintenance of
				buildings, as set forth in Section
				120.90(g)
				of this Part, when directly related to pupil transportation services including:
A) Utility costs;
B) Custodial supplies and services;
C) Insurance for buildings and/or for site
				improvements;
D) Security
				services;
E) Telephone charges
				incurred for the transportation program; and
F) Lease or rental of land or buildings for
				storing or maintaining transportation vehicles when leased for less than 30
				days.
14) Expenditures
				for items that enhance transportation safety, costing less than $2,500 and not
				funded by any other federal or State source of funding, including but not
				limited to:
A) federally approved child
				safety restraint systems;
B)
				reflective tape;
C) alarm/warning
				systems for child safety;
D)
				cameras used on school buses specifically for security purposes.