Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart A - INTRODUCTION › Section 651.120 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
Terms not defined in this Section shall have the same meaning
				  as in the Freedom of Information Act [5 ILCS 140 ]. The following definitions
				  are applicable for purposes of this Part:
"Act" means State Treasurer Act [15 ILCS 505 ].
"Commercial purpose" means the use of any part of a
				  record or records, or information derived from records, in any form for sale,
				  resale, or solicitation or advertisement for sales or services. For purposes of
				  this definition, requests made by news media and non-profit, scientific, or
				  academic organizations shall not be considered to be made for a "commercial
				  purpose" when the principal purpose of the request is:
to access and disseminate information concerning news
				  and current or passing events;
for articles of opinion or features of interest to
				  the public; or
for the purpose of academic, scientific, or public
				  research or education.
(Section 2(c-10) of FOIA)
"Copying" means the reproduction of any record by
				  means of any photographic, electronic, mechanical, or other process, device or
				  means now known or hereafter developed and available to the
Office of
				  the Treasurer
.
(Section 2(d) of FOIA)
"FOIA" means the Freedom of Information Act [5 ILCS 140
				  ].
"Freedom of Information Officer" or "FOIA Officer" means an
				  individual or individuals responsible for receiving and responding to requests
				  for public records.
"News media" means a newspaper or other periodical
				  issued at regular intervals, news service in paper or electronic form, radio
				  station, television station, television network, community antenna television
				  service, or person or corporation engaged in making news reels or other motion
				  picture news for public showing.
(Section 2(f) of FOIA)
"Office of the Treasurer" means the Office of the Illinois
				  State Treasurer as established by the Act.
"Person" means any individual, corporation,
				  partnership, firm, organization or association, acting individually or as a
				  group.
(Section 2(b) of FOIA)
"Private information" means unique identifiers,
				  including a person's Social Security number, driver's license number, employee
				  identification number, biometric identifiers, personal financial information,
				  passwords or other access codes, medical records, home or personal telephone
				  numbers, and personal email addresses. Private information also includes home
				  address and personal license plates, except as otherwise provided by law or
				  when compiled without possibility of attribution to any person.
(Section 2(c-5) of FOIA)
"Public Access Counselor" means an individual appointed to
				  that office by the Attorney General under Section 7 of the Attorney General Act
				  [15 ILCS 205 ].
"Public body" means all legislative, executive,
				  administrative, or advisory bodies of the State, State universities and
				  colleges, counties, townships, cities, villages, incorporated towns, school
				  districts and all other municipal corporations, boards, bureaus, committees or
				  commissions of this State, any subsidiary bodies of any of the foregoing,
				  including but not limited to committees and subcommittees thereof, and a School
				  Finance Authority created under Article 1E of the School Code
[105
				  ILCS 5 ]. (Section 2(a) of FOIA)
"Records" means all records, reports, forms,
				  writings, letters, memoranda, books, papers, maps, photographs, microfilms,
				  cards, tapes, recordings, electronic data processing records, electronic
				  communications, recorded information and all other documentary materials
				  pertaining to the transaction of public business, regardless of physical form
				  or characteristics, having been prepared by or for, or having been or being
				  used by, received by, in the possession of or under the control of the
Office of the Treasurer
.
(Section 2(c) of FOIA)
"Recurrent requester" as used in Section 3.2
				  of
FOIA or Section 651.340
, means a person that, in the 12
				  months immediately preceding the request, has submitted to the
Office
				  of the Treasurer:
a minimum of 50 requests for records;
a minimum of 15 requests for records within a 30-day
				  period; or
a minimum of 7 requests for records within a 7-day
				  period.
For purposes of this definition, requests made by
				  news media and non-profit, scientific, or academic organizations shall not be
				  considered in calculating the number of requests made in the time periods in
				  this definition when the principal purpose of the requests is:
to access and disseminate information concerning news
				  and current or passing events;
for articles of opinion or features of interest to
				  the public; or
for the purpose of academic, scientific, or public
				  research or education.
For the purposes of this
definition
,
				  "request" means a written document (or oral request, if the
Office of
				  the Treasurer
chooses to honor oral requests) that is submitted
				  to
the Office of the Treasurer
via personal delivery, mail,
				  telefax, electronic mail, or other means available to the
Office of
				  the Treasurer
and that identifies the particular public record the
				  requester seeks. One request may identify multiple records to be inspected or
				  copied.
(Section 2(g) of FOIA)
"Requester" is any person who has submitted to the Office of
				  the Treasurer a written request, electronically or on paper, for
				  records.
"Treasurer" means the Illinois State Treasurer.
"Unwarranted invasion of personal privacy" means the
				  disclosure of information that is highly personal or objectionable to a
				  reasonable person and in which the subject's right to privacy outweighs any
				  legitimate public interest in obtaining the information.
(Section
				  7(1)(c) of FOIA)
"Voluminous request" means a request
				  that:
includes more than 5 individual requests for more
				  than 5 different categories of records or a combination of individual requests
				  that total requests for more than 5 different categories of records in a period
				  of 20 business days; or
requires the compilation of more than 500 letter or
				  legal-sized pages of public records unless a single requested record exceeds
				  500 pages.
"Single requested record" may include, but is not
				  limited to, one report, form, e-mail, letter, memorandum, book, map, microfilm,
				  tape, or recording.
"Voluminous request" does not include a request made
				  by news media and non-profit, scientific, or academic organizations if the
				  principal purpose of the request is:
to access and disseminate information concerning news
				  and current or passing events;
for articles of opinion or features of interest to
				  the public; or
for the purpose of academic, scientific, or public
				  research or education.
For the purposes of this
definition
,
				  "request" means a written document, or oral request, if the
Office of
				  the Treasurer
chooses to honor oral requests, that is submitted
				  to
the Office of the Treasurer
via personal delivery, mail,
				  telefax, electronic mail, or other means available to the
Office of
				  the Treasurer
and that identifies the particular public record or
				  records the requester seeks. One request may identify multiple individual
				  records to be inspected or copied.
(Section 2(h) of
				  FOIA)