Arkansas Administrative Code › Agency 012 - Department of Arkansas Heritage › Division 05 - Territorial Capitol Restoration › Rule 012.05.01-001 - Museum Public Use and Educational Programming - Fees and Charges

Current through Register Vol. 49, No. 6, June, 2024
HISTORIC ARKANSAS MUSEUM PUBLIC USE & EDUCATIONAL
				PROGRAMMING FEES and CHARGES
Conditions of Use
* Because the Historic Arkansas Museum is a public educational
				institution, rentals cannot interfere with the museum's exhibits, education
				programs, and public visitation.
* A written copy of all printed materials using the name of the
				Historic Arkansas Museum or the Historic Arkansas Museum logo must be approved
				in advance by the museum. Failure to submit advance copy will be cause for the
				museum to cancel the event.
* Renters agree that neither the museum buildings nor grounds
				will be used to sell " a product, announce a fund-raising activity, or hold a
				fund-raising event unless the museum is the direct beneficiary of the sale or
				fund-raiser. An event to raise funds for the Historic Arkansas Museum requires
				advance approval by the museum.
* Renters are responsible for the cost of repair or replacement
				of any museum property (e.g. buildings, grounds, contents, collections, or
				equipment) which is damaged or destroyed by the renter or anyone attending the
				function during an event covered by the rental contract. The cost of such
				repair or replacement will be determined by the museum and paid in full by the
				renter.
* No alterations to the galleries, walls, or any part of the
				historic buildings or exhibits are permitted.
* Early delivery of decorations, floral arrangements, food
				and/or beverages, must be approved by the museum staff at least twenty-four
				hours prior to delivery.
* Dancing is allowed in designated areas only.
* No sound equipment may be used without prior approval of the
				Director of the museum.
* Nothing whatsoever may be thrown inside the Museum Center or
				historic houses (e.g. bridal bouquet, garter, or objects of any kind.) No rice
				may be thrown at any location. Birdseed and flower petals may be thrown in
				designated outdoor areas.
* No fastening or securing devices of any kind may be used
				inside or outside the Museum Center or historic houses to hold up decorations,
				photos, signs, etc.
* All staff work areas will be closed, and no one will be
				permitted in these areas.
* The Historic Arkansas Museum Commission reserves the right to
				waive conditions of public use and guidelines to serve the best interests of
				the museum.
Fees
* A twenty-five percent (25%) non-refundable deposit is due
				when the rental contract is signed. Payment in full is due at the beginning of
				the event.
* The maximum rental period is five hours which includes time
				spent for set up and clean up.
* Unscheduled overtime will be charged at $150 per hour.
* Attendance of two museum staff members (including one
				security guard) is required for any event and the cost for this is included in
				the base rental fee. The renter agrees to pay $50 for each additional regular
				museum staff member required.
* A second security guard is required if more than 200 people
				will be attending. If more than 400 will be attending, a third security guard
				is required. The security fee is $100 per guard. Visiting in the galleries
				requires additional security personnel, and the exact number will be determined
				in advance by the museum and paid for by the renter.
Weddings
* Wedding rehearsals may be held on the day before the event.
				If the rehearsal is scheduled during regular museum hours, there is no charge.
				If the rehearsal is scheduled after the museum has closed, the fee is $100.
				Please note that the activity cannot interfere with public visitation or
				programs.
* If the museum is booked for a wedding, one hour of time is
				included for photographic work during normal museum operating hours. For every
				hour outside normal museum operating hours there is a charge of $50.
Photography
* If the museum is to be used for photographic work only, this
				must be scheduled at least two weeks in advance. There is a minimum charge of
				$50 for a half-hour session to take photographs for non-commercial use, with an
				additional charge of $50 for each additional half-hour. Commercial photography
				fees are based upon the regular rental schedule.
* No flash photography is allowed in the galleries or historic
				houses at any time.
HISTORIC ARKANSAS MUSEUM FACILITIES AND RENTAL
				FEES
Stella Boyle Smith Atrium
The beautiful glass atrium with soaring 30-foot ceilings and
				timber-frame architecture offers a view onto the
				19th century. The historic houses and grounds, which
				can be seen through the floor-to-ceiling glass walls, are a perfect backdrop
				for events. The Mary Fletcher Worthen Plaza is located outside the north
				entrance. The atrium space is 20 feet X 80 feet with brick floors and museum
				lighting. (175-200 people standing)
Mary Fletcher Worthen
				Plaza
This area, just outside the Stella Boyle Smith Atrium, is
				perfect for small outdoor events especially when used in combination with the
				atrium. Steps lead to the landscaped historic grounds and houses of the museum.
				(50-60 people)
Ottenheimer Theater
The 120-seat, timber-framed theater can be used for lectures,
				films, video, PowerPoint presentations, and live performance. Included are
				state-of-the-art audiovisual equipment, two dressing rooms with showers, and
				green (backstage waiting) room.
Hands-on History Room
Comes with easy access from Third Street. This 30 foot X 30
				foot multi-use room seats 30 people and can be divided into two smaller
				rooms.
Peg Newton Smith Conference
				Room
The upstairs conference room will seat 12-15 people.
Restaurant
The balcony space overlooks the Stella Boyle Smith Atrium and
				the historic grounds, (70 people)
Gallery Space
This features about 10,000 square feet of space for visitation
				only.
Museum Grounds
*
Historic buildings (open)
* Historic buildings (not open)
* Plum Bayou Log House Grounds
* Total grounds (close off street between log house and
				grounds)
Rental Fee Schedule
Facility
Required Membership Level
Member Rental Fee
Non-Member Rental Fee
Atrium
$250
$1000
$1500
Atrium & Plaza
$250
$1200
$1750
Atrium & Gallery Space
$250
$1500
$2000
Atrium & Restaurant
$250
$1500
$2000
Theater
$250
$250/hour
$400/hour
Hands-on History Room, not available after hours except
						  in a package with other space
$250
$100/hour
$200/hour
Conference Room, not available after hours except in a
						  package with other space
$100
$20/hour
$40/hour
All of the above Spaces
$250
$2000
$2500
Museum Grounds
Visitation in Historic Buildings, bathroom access to
						  Museum Center only.
$250
$1000
$1500
Historic Buildings Closed, bathroom access to Museum
						  Center only.
$250
$800
$1250
Plum Bayou Log House Grounds
$100
$500
$750
Total Grounds (close off street between log house
						  and grounds - night or weekend only)
Visitation in Historic Buildings, bathroom access in
						  Museum Center only.
$250
$3000
$3500
Historic Buildings Closed, bathroom access in Museum
						  Center only.
$250
$2500
$3000
Museum Center open with Historic Buildings
						  closed
$250
$3500
$4000
Museum Center open with visitation in Historic
						  buildings
$250
$4000
$4500
INFORMATION AND GUIDELINES FOR CATERERS
Rules for use of the Historic Arkansas Museum's facilities
				differ from those of commercial establishments because of the irreplaceable and
				valuable artifacts which are present. These guidelines below must be followed
				and adhered to by the renter and the caterer to insure the protection of these
				artifacts and function attendees alike. By signing the proposed contract issued
				by the museum, the renter and the caterer acknowledge that all of these
				guidelines will be included in and form a part of the rental contract.
* Smoking is not allowed inside. Smoking is only allowed in
				designated areas outside.
* Food and drink may be served and consumed in designated areas
				only.
* No food or drink is allowed inside the historic houses or the
				galleries.
a Only dripless candles may be used in the atrium and
				restaurant area. No candles of any kind may be used in the galleries or
				historic houses.
* Placement of floral arrangements must be approved by museum
				personnel prior to the event. No floral arrangements are allowed in the
				galleries or historic houses.
* Ice sculptures are allowed outside, in the atrium, and in the
				restaurant area only.
* There is a two-hour maximum for alcoholic beverage service
				which must be strictly observed. The caterer must provide bartenders. No person
				may serve himself or herself.
* The museum restaurant is recommended for catering. If the
				restaurant is not used, the renter must use a caterer who has been approved by
				the museum. If museum approved caterers are not available, the caterer chosen
				by the renter must provide written proof (along with the signed contract) of
				both workers' compensation and general liability insurance with limits of at
				least $2,000,000, and the caterer must have included the Historic Arkansas
				Museum as an additional insured.
* No fried foods of any kind may be cooked or otherwise
				prepared in any of the museum facilities which includes the historic
				houses.
* No sterno fuel may be used for chafing dishes. Only safe heat
				or pure grain alcohol may be used for chafing dishes.
* No beer kegs or champagne fountains are allowed.
* Early delivery of decorations, floral arrangements, food
				and/or beverages, etc., must be approved by the museum staff at least
				twenty-four hours prior to delivery.
* Damage to any property of the museum must be reported to
				museum personnel immediately.
* The facilities and grounds must be cleared by midnight.
				Special exceptions must be approved by the museum in advance.
* The clean up checklist must be completed to the satisfaction
				of the museum personnel on duty.
ADOPTED BY THE HISTORIC ARKANSAS MUSEUM COMMISSION AT THEIR
				MEETING ON APRIL 20,2001.
PROPOSAL FOR FEES at HISTORIC ARKANSAS Museum - Beginning
				mid-2001 REGULARLY SCHEDULED EDUCATIONAL PROGRAMS
I.
STUDENT PROGRAMS
ALL PROGRAMS REQUIRE RESERVATIONS IN ADVANCE.
SCHOOLS CAN BRING UP TO 120 PEOPLE, by staying two hours and
				alternating the programs that accept up to 60 students.
PROGRAM DESCRIPTION
LOCATION
#
HOURS
#
STUDENTS & ADULTS
FEE
Self Guided Tour, with maps, printed scavenger hunts,
						  etc.
Exhibits in Museum Center
1
up to 60
FREE
Guided tour
(Only way student groups can see grounds, except
						  during
Historic Grounds &Houses Fairs)
1
up to 60
$1.00
School Fairs (2 annually) (October, April)
Log House, Historic Grounds & Houses
						  Exhibits
2
up to 180 at one time
$4.00
Log House Program (Cooking, Textiles,
						  Lighting)
Log House
2
up to 30
$4.00
Log House Program (Choice of one subject)
Log House
1
up to 30
$3.00
Hands-on-History (Variety of topics, related to
						  exhibits or grounds)
Hands-on-History room, Exhibits, Theatre
1
up to 60
$3.00
Theatrical production
Theatre
1
up to 120
$4.00
II .
ADULT PROGRAMS
PROGRAM DESCRIPTION
Adult
Senior Citizen
Student 18 -under
*Self-guided grounds visit
$2.50
$1.50
$1.00
**Guided tour of houses
$3.50
$2.00
$1.25
(FEE NOW) Guided tour of houses
$2.00
$1.00
$.50
The Commission of the Historic Arkansas Museum reserves the
				right to waive fees to serve the best interest of the museum.
The schedule of fees for regularly scheduled educational
				programs was adopted by the Historic Arkansas Museum Commission on March 16,
				2001.