Connecticut Administrative Code › Title 31 - Labor › 250 - Personal Data › Section 31-250-3 - Maintenance of personal data-general

Current through July 10, 2024
(a) Personal data
			 will not be maintained by the Connecticut State Labor Department unless
			 relevant and necessary to accomplish the lawful purpose of the agency. Where
			 the agency finds irrelevant or unnecessary public records in its possession,
			 the agency shall dispose of the records in accordance with its records
			 retention schedule, and with the approval of the Public Records Administrator
			 as per C.G.S. Section
			 11-8a,
			 or if the records are not disposable under the records retention schedule,
			 request permission from the Public Records Administrator to dispose of the
			 records under Connecticut General Statutes Section
			 11-8a.
(b) The Connecticut State Labor Department
			 will collect and maintain all records with accurateness and
			 completeness.
(c) Insofar as it is
			 consistent with the needs and mission of the Connecticut State Labor
			 Department, the Agency, wherever practical, shall collect personal data
			 directly from the persons to whom a record pertains.
(d) Employees of the Connecticut State Labor
			 Department involved in the operations of the agency's personal data systems
			 will be informed of the provisions of the (i) Personal Data Act, (ii) the
			 agency's regulations adopted pursuant to Section
			 4-196,
			 (iii) the Freedom of Information Act and (iv) any other state or federal
			 statutes or regulations concerning maintenance or disclosure of personal data
			 kept by the agency.
(e) All
			 employees of the Connecticut State Labor Department shall take reasonable
			 precautions to protect personal data under their custody from the danger of
			 fire, theft, flood, natural disaster and other physical threats.
(f) The Connecticut State Labor Department
			 shall incorporate by reference the provisions of the Personal Data Act and
			 regulations promulgated thereunder in all contracts, agreements or licenses for
			 the operation of a personal data system or for research, evaluation and
			 reporting of personal data for the agency or on its behalf.
(g) The Connecticut State Labor Department
			 shall have an independent obligation to insure that personal data requested
			 from any other state agency is properly maintained.
(h) Only employees of the Connecticut State
			 Labor Department who have a specific need to review personal data records for
			 lawful purposes of the agency will be entitled to access to such records under
			 the Personal Data Act.
(i) The
			 Connecticut State Labor Department will keep a written up-to-date list of
			 individuals entitled to access to each of the agency's personal data
			 systems.
(j) The Connecticut State
			 Labor Department will insure against unnecessary duplication of personal data
			 records. In the event it is necessary to send personal data through
			 interdepartment mail, such records will be sent in envelopes or boxes sealed
			 and marked "confidential."
(k) The
			 Connecticut State Labor Department will insure that all records in manual
			 personal data systems are kept under lock and key and, to the greatest extent
			 practical, are kept in controlled access areas.