Arkansas Administrative Code › Agency 108 - BOARD OF ELECTION COMMISSIONERS › Rule 108.00.07-001 - Rules for Reimbursement of Expenses for State-Funded Elections

Current through Register Vol. 49, No. 6, June, 2024
Scope of Rules
These rules set forth general procedures for distribution of
			 funds from the State to the counties for election expenses related to
			 state-funded elections. These rules are in addition to and not a substitute for
			 the laws of the State of Arkansas.
§
		  500
Definitions
(a)
Candidate
- any individual who has knowingly and
		  willingly taken affirmative action, including solicitation of funds, for the
		  purpose of seeking nomination for or election to any public
		  office.1
(b)
Canvassing
-
		  examining and counting the returns of votes cast at a public election to
		  determine authenticity.
(c)
Constitutional Officers of this State
- the offices of
		  the Governor, Lieutenant Governor, Secretary of State, Attorney General,
		  Auditor of State, Treasurer of State, and Commissioner of State
		  Lands.
(d)
County Board
		  of Election Commissioners
- the three-member board in each of the
		  75 counties in this State responsible for conducting elections within its
		  respective county and comprised of the county chair of the county committee of
		  the majority party or the person selected by the county committee to serve in
		  his or her place, the county chair of the county committee of the minority
		  party or the person selected by the county committee to serve in his or her
		  place, and a third member selected by the county committee of the majority
		  party.4
(e)
Election
		  Expenses
- costs incurred by a county for conducting a
		  state-funded election including election officials pay, part-time help pay,
		  mileage expenses, election commissioners pay, polling place supply costs, set
		  up and programming costs, ballot printing costs, legal advertising costs,
		  cleaning expenses, and certified trainer pay as specified in the reimbursement
		  rules and guidelines established by the State Board of Election
		  Commissioners.
(f)
Election Official
- a person who is a member of the
		  county board of election commissioners or a person who is a poll worker
		  designated by a county board of election commissioners to be an election clerk,
		  election judge, or election sheriff.5
(g)
Electronic Vote Tabulating
		  Device
- device used to electronically scan a marked paper ballot
		  for the purposes of tabulation.6
(h)
Majority Party
-
		  the political party in the State of Arkansas whose candidates were elected to a
		  majority of the constitutional offices of the state in the last preceding
		  general election.7
(i)
Minority Party
-
		  the political party whose candidates were elected to less than a majority of
		  the constitutional offices of this state in the last preceding general election
		  or the political party which polled the second greatest number of votes for the
		  office of Governor in the last preceding general election, if all of the
		  elected constitutional officers of this state are from a single political
		  party.8
(j)
Nonpartisan Judicial General
		  Election
- the regular biennial election for election of Justice
		  of the Supreme Court, Judge of the Court of Appeals, circuit judge, and
		  district judge.
(k)
Off-site Early Voting
- additional early voting
		  polling sites outside the county clerk's office.
(l)
Political Party
- any group of voters which at the last preceding general election polled for
		  its candidate for Governor in the state or nominees for presidential electors
		  at least three (3%) of the entire vote cast for the
		  office.9
(m)
Polling Site
- a
		  location selected by the county board of election commissioners where votes are
		  cast.10
(n)
Primary Election
- any election held by a political party in the manner provided by law for the
		  purpose of selecting nominees of the political party for certification as
		  candidates for election at any general or special election in this
		  state.11
(o)
Public meeting
-
		  any gathering consistent with the definition established under the Arkansas
		  Freedom of Information Act.
(p)
Special election
- any specially scheduled election to
		  fill vacancies or to approve any measure.
(q)
State-funded
		  elections
- presidential preferential primary elections,
		  preferential primary elections, general primary elections, special primary
		  elections, nonpartisan judicial general elections, and statewide special
		  elections.
(r)
Voting
		  machine
- a direct recording electronic voting machine that
		  records votes by means of a ballot display provided with mechanical or
		  electro-optical components that may be actuated by the voter, processes the
		  data by means of a computer program, records voting data and ballot images in
		  internal and external memory components, and produces a tabulation of the
		  voting data stored in a removable memory component and in a printed copy.
		  "Voting machine" also includes any electronic device for marking a paper ballot
		  to be electronicallyscanned.12
(s)
Voting system
-
		  the total combination of mechanical, electromechanical, or electronic
		  equipment, including the software, firmware, and documentation required to
		  program, control, and support the equipment that is used to define ballots, to
		  cast and count votes, to report or display election results, and to maintain
		  and produce any audit trail information. "Voting system" also includes the
		  practices and documentation used to identify system components and versions of
		  components; test the system during its development and maintenance; maintain
		  records of system errors and defects; determine specific system changes to be
		  made to a system after the initial qualification of the system; and make
		  available any materials to the voter, including, but not limited to, notices,
		  instructions, forms, or paper ballots.13