Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 20 - Division of County Operations › Rule 016.20.98-019 - TEA 3240-3245 & 6030-6031.1; Forms DCO-1406-1408

Current through Register Vol. 49, No. 6, June, 2024
3240
Work Experience Training
Work Experience Training is designed to allow participants to
				develop employment/job skills and improve work habits through time-limited
				unsalaried job training at a clearly defined, well supervised training site
				under an agreement between the trainer and the County Office or other community
				service agency (e.g. JTPA or WtW). Employment/job skills to be taught include
				but are not limited to: learning how to follow instructions and take orders,
				the importance of getting to work on time, learning how to dress for the job,
				learning how to work with others, learning to work dependably, improving work
				habits, improving one's self-image, etc. In addition, the participant may also
				receive vocational training in a specified area.
Work Experience Training may be developed by the DHS County
				Office, or the County may accept placements at training sites developed by
				other agencies as long as they meet the TEA policy on training site
				development. Work Experience training sites may be with public or private
				not-for-profit agencies or organizations, or with private for-profit employers.
				For information on Work Experience Training site development, refer to TEA
				policy 6031.
Customers engaged in this work activity may include any person
				who has not been successful in obtaining employment, and those the worker
				determines would benefit from Work Experience Training. The customer will be
				assigned to a Work Experience Training site which is expected to enhance his or
				her employability. Make-work training assignments will be avoided.
Each person placed at a training site must complete a DCO-1406,
				Work Experience Training Site Customer Agreement.
A minimum of twenty (20), but no more than forty (40), hours of
				activity per week is required. The minimum number of hours may be less if the
				individual is engaged in another work activity which is counting toward his or
				her participation requirement (e.g. part-time employment). Participation in
				Work Experience Training should not exceed three (3) months. Decisions to
				extend a Work Experience Training engagement will be made at the County Office
				level.
The County Office will monitor participation via the DCO-1407,
				Work Experience Training Customer Time/Progress Report, and through on-site
				visits to worksites (see TEA 6031) developed by the DHS County Office. For
				other agency worksites, the worker should contact that agency for a progress
				report on the participant.
3245
Community
			 Services
The DHS County Office will not develop training sites for
				Community Services and will not enter into any Community Services agreement.
				However, if a TEA client is engaged in a Community Service activity through
				another agency or organization (e.g., Community Punishment, Rehabilitative
				Services, JTPA, WtW, etc.), then those hours of Community Service may be
				counted toward the person's TEA participation requirements.
Participation in Community Services enables clients with
				limited or no experience to learn valuable work habits and socialization skills
				which employers require of their workers. Community Services activities are
				performed with a government entity (city, county or state), or community and
				charitable organizations. As with Work Experience Training, clients engaged in
				Community Services are involved in developing skills and work habits through
				training. But unlike Work Experience Training, Community Services need not be
				tied to one employer/ training site or specific job duties (required Community
				Services activities could take place in several locations, consist of one
				training site one day and another on the next day, etc.).
NOTE: Although the County Office will not enter into Community
				Services agreements with non-profit organizations, counties are encouraged to
				develop Work Experience Training sites with other governmental agencies and
				non-profit organizations. See TEA 3240 & 6031.
6030
Training and Worksite
			 Development
The DHS County Office will be responsible for developing
				training and worksites for: Work Experience Training, On-The-Job Training (OJT)
				and Subsidized Employment.
NOTE: The DHS County Office will not be responsible for
				developing worksites for Community Services.
6031
Work Experience Training
			 Site Development
The purpose of such training sites is to provide participants
				with meaningful employment/job skills training in an actual work environment.
				This purpose should be stressed to potential site trainers to insure they are
				aware of the agency's expectations relative to training and supervision of the
				TEA participant. It is also expected that the site trainer will derive no
				direct benefit as a result of the client's participation in work experience
				training.
Work experience training sites may be developed with public
				government entities (city, county, state, and federal agencies), private
				not-for-profit agencies, community and charitable organizations, or private
				for-profit employers.
The Job Order form will be used to take the job training
				opening information. The DCO-1408, TEA Work Experience Training Site Agreement,
				will be used in developing training sites.
Prior to assignment of a customer to a Work Experience Training
				site, the trainer will be made aware of the following assurances that must be
				provided to regular employees:
1. No
			 currently employed worker or position will be displaced/partially displaced, or
			 have normal work shift hours, wages, or employment benefits reduced as a result
			 of activities by TEA program participants.
2. The placement of TEA customers will not
			 impair existing contracts for services or collective bargaining
			 agreements.
3. Trainers will not
			 fill any established, unfilled position or vacancy with a trainee when regular
			 workers are laid-off from the same or similar positions at the site. Currently
			 employed workers will not be terminated in order to fill vacancies with TEA
			 individuals.
4. The placement of
			 TEA recipients will not infringe upon the promotional opportunities of any
			 currently employed individual at the training worksite.
County Office staff will be responsible for discussing these
				assurances with the site trainer prior to finalizing the training site
				agreement. It will be the responsibility of the site trainer to make employees
				aware of these assurances.
The trainer must agree to provide to the trainee the same
				benefits (breaks, lunches, days off, etc.) and the same working conditions
				provided to employees performing comparable tasks.
The DCO-1406, TEA Training Site Customer Agreement, must be
				signed by the customer before participation in Work Experience Training.
6031.1 Monitoring Work Experience
			 Training Sites
The County Office may monitor participation via the DCO-1407,
				TEA Participant Time Card/Progress Report, and through monitoring (on-site
				visit) worksites developed by the DHS County Office. The site supervisor will
				submit the DCO-1407 bi-weekly to the TEA program to report progress. For other
				agency sites, the worker should contact that agency for a progress report on
				the participant.
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INSTRUCTIONS
For the Completion of the
DCO-1406
Purpose
The DCO-1406 is used to enter into agreements with TEA
				recipients assigned to the Work Experience Training activity.
Completion
The DCO-1406 is completed in duplicate. The Agreement will be
				explained to the recipient. The worker and the recipient will sign the
				agreement, after the information is entered in the appropriate space.
Routing
The original is retained and filed in the case record and a
				copy is given to the recipient.
Retention
The DCO-1406 will be retained for three years after the case
				closes and any audits have been completed.
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INSTRUCTIONS
For the Completion of the
DCO-1407
Purpose
The DCO-1407 is used to record the attendance and progress of
				participants assigned to the Work Experience Training activity.
Completion
The DCO-1407 is completed in triplicate. The Worker completes
				Part A, by entering the participant's county, name, Social Security number, job
				title, dates assigned to that site, training schedule, site information, and
				name of the training supervisor in the appropriate spaces provided. The Worker
				will enter the job training description as provided in the Training Site
				Agreement (DCO-1408).
The Training Supervisor will completePart B, by entering the
				date of each day the participant is scheduled to train within the bi-weekly
				report period in the first column. The appropriate code (R-regular hours,
				E-excused hours, H-holiday, U-unexcused hours) will be entered in the second
				column. The number of hours the participant is in training is entered in the
				third column.
The Training Supervisor will complete Part C, Items 1 through
				8, by marking an "x" in the box matching the phrase which most accurately
				describes the participant's performance. The Training Supervisor may use item 9
				to recommend ways the participant could improve his/her performance or to make
				comments not related to Items 1 through 8.
The Training Supervisor will review the evaluation with the
				participant. The participant will mark the appropriate box in Part D,
				indicating whether he/she agrees with the evaluation, and then may add any
				comments he/she has. Then the participant and the Training Supervisor will sign
				and date the form.
Routing
The county office will route the original and two copies with
				Part A completed to the site's Training Supervisor for each bi-weekly period.
				Only one set (original and two copies) should be sent at a time to avoid
				confusion. After the remainder of the form is completed, the Training
				Supervisor will return the original to the county office, give one copy to the
				participant, and retain one copy for his/her records.
Retention
The DCO-1407 will be retained in the TEA case record for three
				years after the case closes and any audits are completed.
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INSTRUCTIONS
For the Completion of the
DCO-1408
Purpose
The DCO-1408 is used to enter into an agreement between the
				Work Experience Training Site and the local DHS County Office to provide
				services to the TEA participant(s).
Completion
The DCO-1408 is completed in duplicate. The Training Site
				Agreement will be explained to the Training Site Representative. The Marketing
				Specialist/Designee and the Training Site Representative will sign the
				agreement.
Routing
The original is retained and filed in a central file in the
				County Office.
Retention
The DCO-1408 will be retained for three years after case closes
				and any audits have been completed.