Connecticut Administrative Code › Title 9 - Elections › 7b - Organization and Rules of Practice › III - Rules of Practice › Article 4 - Miscellaneous Proceedings › Part 4 - Personal Data System › Section 9-7b-75 - Personal data, definitions

Current through July 10, 2024
When used in Sections 9-7b-75 to
						9-7b-81
						of the regulations of Connecticut state agencies, inclusive, the following
						terms shall have the meanings herein specified, unless the context otherwise
						indicates.
(a) "Agency" means each
					 state or municipal board, Commission, department or officer, other than the
					 legislature, courts, governor, lieutenant governor, attorney general or town or
					 regional boards of education, which maintains a personal data system.
(b) "Attorney" means an attorney at law
					 empowered by a person to assert the confidentiality of or right of access to
					 personal data under Chapter 55 of the General Statutes.
(c) "Authorized representative" means a
					 parent, or a guardian or conservator, other than an attorney, appointed to act
					 on behalf of a person and empowered by such person to assert the
					 confidentiality of or right of access to personal data under Chapter 55 of the
					 General Statutes.
(d) "Automated
					 personal data system" means a personal data system in which data is stored, in
					 whole or part, in a computer or in computer accessible files.
(e) "Case file" means that compilation of
					 personal data, in either manual or automated form, relating to a specific
					 Commission audit, investigation, contested case, advisory opinion, declaratory
					 ruling or court case.
(f)
					 "Commission" means the State Elections Enforcement Commission.
(g) "Computer accessible files" means any
					 personal data which is stored on-line or off-line, which can be identified by
					 use of electronic means, including but not limited to microfilm and microfilm
					 devices, which includes but is not limited to magnetic tape, magnetic film,
					 magnetic disks, magnetic drums, internal memory utilized by any processing
					 device, including computers or telecommunications control units, punched cards,
					 paper or film which is optically scanned.
(h) "Employment record" means that
					 compilation of personal data, in either manual or automated form, which relates
					 to the qualifications of employment applications.
(i) "Maintain" means collect, maintain, use
					 or disseminate.
(j) "Manual
					 personal data system" means a personal data system other than an automated
					 personal data system.
(k) "Person"
					 means an individual of any age concerning whom personal data is maintained in a
					 personal data system, or a person's attorney or authorized
					 representative.
(l) "Personal data"
					 means any information about a person's education, finances, medical or
					 emotional condition or history, employment or business history, family or
					 personal relationships, reputation or character which because of name,
					 identifying number, mark or description can be readily associated with a
					 particular person. "Personal data" shall not be construed to make available to
					 a person any record described in subdivision (3) of subsection (b) of Section
					 1-19 of the General Statutes.
(m)
					 "Personal data system" means a collection of records containing personal
					 data.
(n) "Personnel file" means
					 that compilation of personal data, in either manual or automated form, relating
					 to a Commission employee's employment and personnel activities, including, but
					 not limited to, his or her performance, evaluation and payroll and other
					 employment-related record keeping which is necessary for the conduct of the
					 Commission's business and which is kept and maintained by the Commission's
					 business office.
(o) "Record" means
					 any collection of personal data, defined in subsection (l), which is collected,
					 maintained or disseminated.
(p)
					 "Categories of personal data" means the classifications of personal information
					 set forth in subdivision (9) of Section
					 4-190 of the General
					 Statutes.
(q) "Other data" means
					 any information which because of name, identifying number, mark or description
					 can be readily associated with a particular person.