Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 310 - PAY PLAN › Subpart C - MERIT COMPENSATION SYSTEM › Section 310.500 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
The following are definitions of certain terms and are for
				  purposes of clarification as they affect the Merit Compensation System
				  only.
"Adjustment in Salary" - A change in salary occasioned by
				  previously committed error or oversight, or required in the best interest of
				  the agency or the State as defined in Sections
				  310.470 and
				  310.480.
"Agency" means an agency (e.g., Department, Board,
				  Commission, etc.) of Illinois State government whose employees are subject to
				  this Part.
"Anticipated Starting Salary" - A position-specific rate or
				  range within the salary range assigned to the classification title to which the
				  position being filled is allocated and based on the value of the work to be
				  performed in the position description. The anticipated starting salary is
				  published in the posting of a position opening. When valuing the work to be
				  performed in the position description, agencies shall consider questions based
				  on the factors located in Section 310.470. The factors are: is the valuation
				  consistent with the treatment of other similar situations; is the valuation
				  equitable in view of the particular circumstances; what are the staffing needs
				  and requirements of the employing agency; and are there labor market influences
				  on recruitment for the classification or position. Some of the questions to be
				  considered are: how are others in this title in the agency compensated; how
				  many staff does the position supervise; what is the scope of the position's
				  area of responsibility; is the position similar to positions at other agencies
				  and, if so, how are those employees compensated; what types of subordinates
				  report to the position and how are they compensated; does this position require
				  a license that is difficult to obtain; has the agency unsuccessfully attempted
				  to fill the position and, if so, how many times; and if the position has
				  private sector counterparts, how are they compensated? This is a non-exhaustive
				  list of factors and questions for agencies to consider when developing an
				  anticipated starting salary.
"Base Salary" - The dollar amount of pay of an employee as
				  determined under the provisions of the Merit Compensation System. Base salary
				  does not include commission, incentive pay, bilingual pay, longevity pay,
				  overtime pay, shift differential pay or deductions for time not worked.
"Bilingual Pay" - The dollar amount per month, or percentage
				  of the employee's monthly base salary, paid in addition to the employee's base
				  salary when the individual position held by the employee has a job description
				  that requires the use of sign language, Braille, or another second language
				  (e.g., Spanish), or that requires the employee to be bilingual.
"Classification" - The classification established by the
				  Department and approved by the Civil Service Commission based on Section 8a(1)
				  of the Personnel Code and to which one or more positions are allocated based
				  upon similarity of duties performed, responsibilities assigned and conditions
				  of employment. Classification may be abbreviated to "class" and referred to by
				  its title or title code.
"Class Specification" - The document comprising the title,
				  title code, effective date, distinguishing features of work, illustrative
				  examples of work and desirable requirements.
"Creditable Service" - All service in full or regularly
				  scheduled part-time pay status beginning with the date of initial employment or
				  the effective date of the last in-range or promotional salary increase.
				  Reevaluations (Sections
				  310.460(c) and
				  310.480(d)),
				  reallocations (Sections
				  310.460(b) and
				  310.480(b)),
				  adjustments (Sections 310.470, 310.480(e) and 310.495(c)) and interim
				  assignments (Section 310.490(o))
				  shall not change the creditable service date.
"Comparable Classes" - Two or more classes that are in the
				  same salary range.
"Demotion" - The assignment for cause of an employee to a
				  vacant position in a class in a lower salary range than the former
				  class.
"Department" or "CMS" means the Department of Central
				  Management Services.
"Differential" - The additional compensation added to the
				  base salary of an employee resulting from conditions of employment imposed
				  during the normal schedule of work.
"Director" means the Director of the Department of Central
				  Management Services.
"Entrance Base Salary" - The initial base salary assigned to
				  an employee upon entering State service.
"In-hire Rate" - An in-hire rate is a minimum rate for a
				  class that is above the normal minimum of the range, as approved by the
				  Director after a review of competitive market starting rates for similar
				  classes.
"Maximum Rate of Pay" - The highest rate of pay for a given
				  salary range.
"Minimum Rate of Pay" - The lowest rate of pay for a given
				  salary range. Normally the minimum rate of pay represents the salary to be paid
				  a qualified employee who is appointed to a position in a class assigned to a
				  given salary range.
"Option" - The denotation of directly-related education,
				  experience and/or knowledge, skills and abilities required to qualify for the
				  position allocated to the classification. The requirements may meet or exceed
				  the requirements indicated in the class specification. The following options
				  are for the Public Service Administrator classification and have a broad-banded
				  salary range assigned:
1
=
General
							 Administration/Business/Marketing/Labor/Personnel
2
=
Fiscal Management/Accounting/Budget/Internal
							 Audit/Insurance/Financial
2B
=
Financial Regulatory
2C
=
Economist
3
=
Management Information System/Data Processing/
							 Telecommunications
3J
=
Java Application Developer
3N
=
Networking
4
=
Physical Sciences/Environment
6
=
Health and Human Services
6B
=
Day Care Quality Assurance
6C
=
Health Statistics
6D
=
Health Promotion/Disease Prevention
6E
=
Laboratory Specialist
6F
=
Infectious Disease
6G
=
Disaster/Emergency Medical Services
6H
=
Illinois Council on Developmental Disabilities
							 Program Specialist
7
=
Law Enforcement/Correctional
7A
=
Sworn Law Enforcement
8A
=
Special License - Architect License
8B
=
Special License - Boiler Inspector License
8C
=
Special License - Certified Public Accountant
8D
=
Special License - Federal Communications Commission
							 License/National Association of Business and Educational Radio
8E
=
Special License - Engineer (Professional)
8F
=
Special License - Federal Aviation Administration
							 Medical Certificate/First Class
8G
=
Special License - Clinical Professional
							 Counselor
8H
=
Special License - Environmental Health
							 Practitioner
8I
=
Special License - Professional Land Surveyor
							 License
8J
=
Special License - Registered American Dietetic
							 Association/Public Health Food Sanitation Certificate/Licensed Dietitian
8K
=
Special License - Licensed Psychologist
8L
=
Special License - Law License
8N
=
Special License - Registered Nurse License
8O
=
Special License - Occupational Therapist
							 License
8P
=
Special License - Pharmacist License
8Q
=
Special License - Religious Ordination by Recognized
							 Commission
8R
=
Special License - Dental Hygienist
8S
=
Special License - Social Worker/Clinical Social
							 Worker
8T
=
Special License - Professional Educator License and
							 Administrative Endorsement
8U
=
Special License - Physical Therapist License
8V
=
Special License - Audiologist License
8W
=
Special License - Speech-Language Pathologist
							 License
8Y
=
Special License - Plumbing License
8Z
=
Special License - Special Metrologist Training
9A
=
Special License - Certified Internal Auditor
9B
=
Special License - Certified Information Systems
							 Auditor
9C
=
Special License - Landscape Architect
9D
=
Special License - Certified Real Estate Appraisal
							 License
9G
=
Special License - Registered Professional Geologist
							 License
The following options are for the Senior Public Service
				  Administrator classification and have a broad-banded salary range
				  assigned:
1
=
General
							 Administration/Business/Marketing/Labor/Personnel
2
=
Fiscal Management/Accounting/Budget/Internal
							 Audit/Insurance/Financial
2A
=
Revenue Audit Field Manager
2B
=
Financial Regulatory
3
=
Management Information System/Data
							 Processing/Telecommunications
4
=
Physical Sciences/Environment
5
=
Agriculture/Conservation
6
=
Health and Human Services
6H
=
Illinois Council on Developmental Disabilities
							 Program Policy
7
=
Law Enforcement/Correctional
7A
=
Sworn Law Enforcement
8A
=
Special License - Architect License
8B
=
Special License - Boiler Inspector License
8C
=
Special License - Certified Public
							 Accountant/Certified Internal Auditor
8D
=
Special License - Dental License
8E
=
Special License - Engineer (Professional)
8F
=
Special License - Clinical Professional
							 Counseling
8G
=
Special License - Geologist
8H
=
Special License - Environmental Health
							 Practitioner
8I
=
Special License - Illinois Auctioneer License
8K
=
Special License - Licensed Psychologist
8L
=
Special License - Law License (Illinois)
8M
=
Special License - Veterinary Medicine License
8N
=
Special License - Registered Nurse License
							 (Illinois)
8O
=
Special License - Occupational Therapist
							 License
8P
=
Special License - Pharmacist License
8Q
=
Special License - Nursing Home Administrator
							 License
8R
=
Special License - Real Estate Broker License
8S
=
Special License - Social Worker/Clinical Social
							 Worker
8T
=
Special License - Professional Educator License and
							 Administrative Endorsement
8U
=
Special License - Landscape Architect
8Z
=
Special License - Certified Real Estate Appraisal
							 License
Other classification titles contain an option and the option
				  also may denote differences in the distinguishing features of work indicated in
				  the classification specification. The classification titles containing an
				  option are:
Children and Family Service Intern, Option 1
Children and Family Service Intern, Option 2
Health Services Investigator I, Option A - General
Health Services Investigator II, Option A - General
Health Services Investigator II, Option C - Pharmacy
Juvenile Justice Youth and Family Specialist Option 1
Juvenile Justice Youth and Family Specialist Option 2
Medical Administrator I Option C
Medical Administrator I Option D
Medical Administrator II Option C
Medical Administrator II Option D
Physician Specialist - Option A
Physician Specialist - Option B
Physician Specialist - Option C
Physician Specialist - Option D
Physician Specialist - Option E
Research Fellow, Option B
"Performance Review" - The required review of an employee's
				  on-the-job performance as measured by a specific set of criteria.
"Performance Review Date" - The date on which the annual
				  merit increase and bonus shall be made effective if a performance review
				  indicates it is appropriate. Actual performance review procedures are to be
				  completed prior to the effective date of any recommendation to allow sufficient
				  time for the records to be processed by the originating agency.
"Promotion" - The appointment of an employee, with the
				  approval of the agency and the Department of Central Management Services, to a
				  vacant position in a class in a higher salary range than the former
				  class.
"Reallocation" - A position action in which gradual changes
				  in a single position's assigned duties and responsibilities accumulate and
				  result in the assignment of the position to another class.
"Reclassification" - A position action that occurs subsequent
				  to approval of a new or revised classification by the Civil Service Commission
				  and results in the assignment of a position or positions to a different
				  class.
"Reevaluation" - The assignment of a different salary range
				  to a class of positions based upon a change in relation to other classes or to
				  the labor market.
"Salary Range" - The dollar values encompassed by the minimum
				  and maximum rates of pay of a salary range assigned to a class title.
"Transfer" - The assignment of an employee to a vacant
				  position in a class having the same salary range.
"Work Year" - That period of time determined by the agency
				  and filed with the Department in accordance with 80 Ill. Adm. Code
				  303.300.