California Code of Regulations › Title 22 - Social Security › Division 6 - Licensing of Community Care Facilities › Chapter 9.5 - Foster Family Homes › Article 3 - Core Requirements for Caregivers, Relatives, and Nonrelative Extended Family Members › Section 89370 - Children's Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) For
				  each "child" in the home, the caregiver shall maintain a separate, complete,
				  and current record or file that includes the following:
(1) The name of the "child," birth date, and
				  date of placement in the home.
(2)
				  If provided, a summary of the health and education information and records,
				  including mental health information or records as described in Welfare and
				  Institutions Code section
				  16010.
(A) The summary may be maintained in the form
				  of a health and education passport as defined in Section
				  89201, subsection (h)(1), or a
				  comparable format designed by the placing county.
(B) The caregiver shall be responsible for
				  maintaining information and records provided by physicians and educators
				  including, but not limited to, immunization records and any official grade or
				  progress reports.
(3)
				  Written authorization for the caregiver to obtain medical and dental care in an
				  emergency if the person or agency responsible for placing a "child" cannot be
				  reached.
(4) If provided, a written
				  plan identifying the specific needs and services of the "child."
(5) If the written plan identifying the
				  specific needs and services of the "child" is not provided at the time of
				  placement, pre-placement information as specified in Section
				  89468, subsection (b). This
				  information shall be kept on file regardless of whether the written plan is
				  received at a later date.
(6)
				  Itemized inventory list of cash resources, personal property, and valuables of
				  a "child" as specified in Section
				  89226, subsections (a) and
				  (d).
(7) A copy of the current
				  court order, or written authorization of the child's parent or guardian, for
				  each psychotropic medication, as defined in Section
				  89201(p)(9).
(A) Written authorization of the child's
				  parent or guardian may only be documented in lieu of a court order if the child
				  is not a dependent or ward of the court, or it is documented in the child's
				  record that the county placing agency has verified a court order is not
				  required.
(B) This section shall
				  not apply when the child's record contains documentation from the child's
				  prescribing physician that the psychotropic medication has been provided in an
				  emergency situation, as described in California Rules of Court, rule
				  5.640.
(8) A separate log
				  for each psychotropic medication prescribed to the child documenting all of the
				  following:
(A) The name of the
				  medication.
(B) The date of the
				  prescription.
(C) The quantity of
				  medication and number of refills initially prescribed.
(D) When applicable, any additional refills
				  prescribed.
(E) The prescribed
				  dosage and directions for use as specified in writing by the physician
				  prescribing the medication, including any changes directed by the
				  physician.
(F) The date and time of
				  each dose taken by the child.
(G)
				  Documentation of each refusal.
1.
				  Documentation shall include the name of the medication refused, date and time
				  of the refusal, the reason for the refusal, who was notified of the refusal,
				  and any observed results of the refusal.
(H) Caregiver initials for each time a
				  psychotropic medication is taken by a child, as an indication that they
				  supervised the child self-administering their psychotropic medication.
1. Initials shall not be pre-filled on the
				  log.