Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › State Procurement Office › Hawaii Public Procurement Code › Chapter 130 - INVENTORY MANAGEMENT › Section 3-130-2 - Definitions

Current through June, 2024
As used in this chapter, unless a different meaning
					 clearly appears in the context:
"Accountability" means the responsibility for maintaining
					 continuous records, periodically reporting the location and condition, ensuring
					 proper usage, safekeeping, and maintenance of all property.
"Controlled items" includes property not classified as
					 equipment, real property, or weapons, but having a useful life of more than a
					 year, and considered a theft sensitive item, or determined by the property
					 custodian to be critical to the agency's operation, or important for
					 safekeeping and property management. Two or more physically or functionally
					 identical controlled items located within the same inventory area may be
					 combined into a single line item.
"Excess property" means any property that has a remaining
					 useful life but which is no longer required by the using agency in possession
					 of the property.
"Expendable" means property consumed or which loses its
					 identity in use.
"Equipment" includes all nonexpendable state property
					 having a unit cost of one thousand dollars or more, or other amounts that may
					 be applicable to the counties' inventory, a useful life of more than one year,
					 but excluding real property and weapons. Equipment shall be accounted for
					 individually by make, model, serial number, and decal number.
"Nonexpendable" means property not consumed in use,
					 retaining its original identity when used for the purpose for which it was
					 designed.
"Property custodian" means the head of the department, or
					 the head of any board, commission, agency, bureau, or office of the State or
					 any person designated by that head, who is responsible for the accountability
					 of all state property in their possession, custody, control, or use.
"Real property" includes land, land improvements,
					 buildings, building improvements, and infrastructures.
"State property" means all things, tangible and intangible,
					 owned by the State of Hawaii, excluding the several counties, including
					 equipment, weapons, real property, controlled items, supplies, works of art,
					 historical treasures, patents, inventions, and copyrights.
"Supplies" means all state property not classified as
					 equipment, real property, a weapon, or controlled item.
"Surplus property" means any property that no longer has
					 any use to the State.
"Tangible" means having a physical existence and capable of
					 being appraised at an actual or approximate value.
"Theft sensitive item" means small and attractive property
					 that is easily converted to personal use or easily pawned, including personal
					 computer equipment, cameras, television sets, videocassette recorders, video
					 cameras, and communication equipment.
"Weapons" mean handguns, rifles, shotguns, grenade
					 launchers, and other explosive devices used for law enforcement or security
					 purposes. These items shall be accounted for individually by make, model,
					 serial number, and decal number, regardless of the cost or expected life of the
					 item.