Arkansas Administrative Code › Agency 215 - State Board of Registered Interior Designers › Rule 215.00.08-001 - Rules and Regulations

Current through Register Vol. 49, No. 6, June, 2024
I.
BOARD
A. The purpose of the Board is
  defined in Arkansas Code 17-35-202.
B. The Board shall become a Member Board of
  NCIDQ and appropriate in its annual budget the finances required for NCIDQ
  membership dues and attendance to the annual meeting.
C. As a Member Board of NCIDQ :
1. The Board shall designate an interior
  designer as Delegate to represent the Member Board on the NCIDQ Council of
  Delegates. The role of the NCIDQ Delegate shall be:
(a) To maintain accurate Board contact
  information with NCIDQ.
(b) To
  ensure open lines of communication and contact with NCIDQ.
(c) To partake in Member Board meetings and
  informational exchange.
D. Board
1.
  The organization and appointment of members is set forth in Arkansas Code
  17-35-202.
2. Board terms and term
  limits shall be based on Arkansas statutes.
3. All Board members shall have the
  opportunity by Board elections to hold an Officer position including the role
  of chairperson. Officer positions shall change at the first meeting of each
  calendar year
4. Board Officer
  duties shall be as contained in L.1,2,3,4.
5. The Board may have an Executive Secretary
  whose sole duty is service to the Board named in the statutes.
6. The Board shall be responsible for
  creating and amending the Administrative Rules and Regulations.
7. The Board shall manage its own funds and
  have discretion and oversight over its budget per Arkansas statutes.
E. Offices.
1. The Board may provide its own quarters, in
  which case it shall bear the expenses incident to their maintenance.
2. The Board may maintain offices in as many
  localities in the State as it finds necessary to carry out the provisions of
  this chapter.
F.
  Confidentiality of records of Board;
1. The
  Board shall follow the confidentiality requirements as outlined in the Arkansas
  Freedom of Information Act
  25-19-101.
G. Designation of Attorney General
  as legal adviser.
1. The Attorney General is
  hereby designated as the legal adviser of the Board.
2. Nothing in this section shall be construed
  so as to prevent the Board from employing legal counsel as provided elsewhere
  in this chapter.
H.
  Enforcement of chapter; expenses.
1. The Board
  shall be charged with the duty of enforcing the provisions of this
  chapter.
2. The Board may incur
  such expense as shall be necessary, but such expense shall not exceed the
  revenue derived from the fees for examination, registration and other sources
  as provided in this chapter.
I. Fiscal year. The Board shall operate on
  the basis of the fiscal year of the state of Arkansas.
J. Receipt, deposit and withdrawal of fees.
  All fees provided for by the provisions of this chapter must be paid to and
  receipted for by the Secretary / and/ or Financial Officer of the Board. The
  Secretary / or Financial Officer shall deposit the fees in banks or credit
  unions in this jurisdiction that are in the business of making investments.
  Fees so deposited may be drawn against only for the purposes of this
  chapter.
K. Payment of expenses of
  the Board. All expenses incurred by the Board must be paid on claims signed by:
1. Two members of the Board; or
2. The Executive Secretary and one other
  member of the Board.
L.
  Officer Responsibilities:
1. Chairman
a. Preside at meetings
b. Call or change meetings
c. Create meeting agenda
d. Communication
1. Among Board members
2. Other designers
e. Responsible for sending letters:
A. Reappointment requests to Governor's
  office
B. Welcome letter to new
  registrants, informing them of their registration number
f. Sign Certificates for new
  registrants
g. Contact person for:
A. State government
B. The public
C. Registration Inquiries
D. Professional Organizations and
  NCIDQ
h. Advertisement
  (At Home in Arkansas)
2.
  Vice-Chairman
a. In the absence of the
  Chairman, fulfill the responsibilities of the Chairman and succeed the
  Chairman.
b. Maintain records and
  present reports on complaints brought against interior designers and the
  subsequent action brought by the Board.
c. Assist other Officers as needed.
d. Coordinate special events as planned by
  the ASB
3. Financial
  Officer
Note: all "financial" correspondence is sent to the Financial Officer,
	 by the ASBRID member who checks, receives and handles all official ASBRID mail
	 @ P.O. Box.
a. Process appropriate
  forms for accrued interest and send to DFA along with monthly bank
  statement.
b. Process appropriate
  forms for income received and send to DFA.
c. Balance Account with DFA approved and
  processed requests for interest and income.
d. Deposit checks with current financial
  institution.
e. Prepare and send
  receipts to payee.
f. Record bills
  and request for reimbursements and process appropriate forms and send to DFA
  for approval.
g. Process and sign
  checks for DFA approved and processed reimbursement requests and
  bills.
h. Send checks to the
  intended recipient.
i. Give
  financial report of ASBRID accounts at quarterly Board meetings.
j. Act as liaison to the Joint Audit
  Committee and DF&A.
k. Prepare
  and present Bi-Annual Budget, in coordination and conjunction with DF&A, to
  appropriate agencies at State of AR.
l. Record and sign all tax forms, then copy
  for ASBRID permanent file.
m.
  Complete annual budget request for DFA.
n. Complete annual Risk Assessment for
  DFA.
o. Assist new board members
  with obtaining Vendor numbers for reimbursements.
4. Communications Officer
a. Maintain master database of all
  registrants. Revise addresses or other information as required or indicated
  during renewal period.
Note: registrants are never removed or erased from the master list. If
	 they allow their registration to lapse, it should be noted by year in the
	 appropriate column.
b.
  Supply Board members with copy of
master list once a year
after
  updates.
c. Maintain roster of
  current registrants only including registration number and contact information,
  such as e-mail address and phone number.
d. Record CEU's in appropriate column on the
  master list from renewals.
e.
  Supply other board members with updated
current roster each
  quarter
.
f. Prepare any
  written correspondence from ASBRID, including:
1. renewal notices distributed at least 30
  days prior to September 1st annually.
2. requests for returned certificates from
  lapsed registrants
3. letters to
  registrants or non-registrants regarding rules and regulations
  violations.
4. CEU information to
  new and current members
g. Coordinate with Financial Officer
  regarding payments of new or renewal registrants.
h. Coordinate with Chairman on acceptance of
  new registrants for welcome correspondence.
i. Distribute Membership Cards with each
  registrant's name and registration # for signing.
j. Coordinate the publishing of the member
  booklet in .pdf format annually for use by Registrants Only.