Illinois Administrative Code › Title 14 - COMMERCE › Part 640 - RURAL DIVERSIFICATION ACT PROGRAM › Subpart B - RURAL DIVERSIFICATION GRANT PROGRAM › Section 640.340 - Administrative Standards for Grant Recipients

Current through Register Vol. 48, No. 28, July 12, 2024
a) Grant Agreement - The Department will
				negotiate as needed with the applicant. The grant agreement will set out the
				scope of work of the grant, the terms and conditions of the grant, and the
				budget of the grant agreement.
b)
				Grant Period - The grant shall have a period of completion as determined by the
				Department.
c) Complaint Process -
				In the event of a recipient complaint, the Department will follow the
				procedures outlined in 47 Ill. Adm. Code 10 (Review and Appeal
				Procedures).
d) Fund Availability -
				Payments pursuant to a grant are subject to the availability of funds
				appropriated to the Department by the Illinois General Assembly. Grant funds
				must be expended or obligated within the period of the grant agreement and
				liquidated within the period of time in accordance with the Illinois Grant
				Funds Recovery Act (Ill. Rev. Stat. 1989, ch. 127, pars. 2301 et
				seq.).
e) Disbursement of Funds -
				Payments to the recipient pursuant to a grant are subject to the initiation of
				an invoice voucher and receipt of an expenditure summary or documentation of
				expenses. Further, financing shall be made available to the recipient in
				periodic allotments as determined by the fund balance position of appropriated
				funds available to the Department for this program in comparison with the cash
				needs of the various recipients under this program.
f) Financial Management - The recipient is
				accountable for funds received under this grant and shall maintain effective
				control and accountability over all funds and other assets under the grant. The
				recipient shall keep records which detail and accurately document the
				recipient's expenditures of grant funds for a period of two years from the end
				of the grant agreement.
g) Interest
				on Grant Funds - In accordance with Section 10 of the Illinois Grant Funds
				Recovery Act, all interest earned under the grant shall become part of the
				grant when earned. Any interest earned during the term of the grant, and not
				expended as grant principal during the term of the grant, shall be returned to
				the Department.
h) Recovery of
				Funds - If the grant recipient expends funds contrary to the provisions of the
				grant agreement, such action shall require the repayment of those
				funds.
i) Department Monitoring and
				Evaluation - Recipients and their subcontractors, if any, must permit any agent
				authorized by the Department, upon presentation of credentials, to have full
				access to and the right to examine any documents, papers, and records of the
				recipient involving transactions related to a grant from the
				Department.
j) Reports - Grant
				recipients must submit, at least semi-annually during the period of the grant
				agreement, reports on the financial status of the project and narrative reports
				on the activities and achievement of objectives and results.
k) Audits - The recipient shall be
				responsible for securing any compliance audit required of grant records. Such
				audit must be performed by an independent certified public accountant, licensed
				by authority of the State of Illinois pursuant to the Illinois Public
				Accounting Act. The audit must be conducted in accordance with generally
				accepted government auditing standards adopted by the AICPA (1989).
l) Special Audits - The Department reserves
				the right to conduct special audits, including but not limited to an
				agency-wide audit, at any time during normal working hours, of the funds
				expended under Department grants.