Illinois Administrative Code › Title 32 - ENERGY › Part 609 - ACCESS TO FACILITIES FOR TREATMENT, STORAGE, OR DISPOSAL OF LOW-LEVEL RADIOACTIVE WASTE › Appendix A - Electronic Data Transmission

Current through Register Vol. 48, No. 28, July 12, 2024
Any person required under Section
				609.50(b), (c),
				(d) or (e) to report shipment information to
				the Agency shall prepare an Electronic Data Transmission (EDT) file for
				submittal to the Agency. This EDT file contains the pertinent information
				regarding the shipment in general (consignee, consignor, etc.) and the waste in
				detail (waste type, volume, activity, isotopes, etc.). The files shall be
				submitted to the Agency in electronic format via email to the address
				ema.LLRWTRACK@illinois.gov.
A) EDT FILE RECORD TYPE DESCRIPTION
a) The information regarding the shipment of
				low-level radioactive waste (LLRW) contained in the EDT file is provided using
				the five different types of records. Each record type focuses on a specific
				aspect of the shipment. The record types are as follows:
1) The "M" (Manifest) record contains the summary
				information about the waste shipment. This information is summary level
				information that is normally contained on the shipping papers prepared to
				accompany the shipment.
2) The "C" (Container) record contains information
				about the waste container. This information details for each container
				comprised in the shipment the contents of that container.
3) The "W" (Waste Type) record contains information
				about the waste types in the container. Detailed information regarding the
				waste form contained in each container is provided using the "W" record.
4) The "I" (Isotope) record contains information
				about the isotopes contained in each waste type in each container. Each
				specific isotope contained in each waste type reported in each container is
				identified, along with the associated activity information.
5) The "P" (Pointer) record contains cross-reference
				information about each original container that has been consolidated into the
				current container. This record is used by a broker or processor to identify
				which original containers are currently packaged in a consolidated container.
				The use of the "P" record prevent the unnecessary report of information already
				contained in the Agency data base.
b) The record types described in paragraph (A)(a) of
				this Appendix are further subdivided based on the specific reporting
				requirements for the various shipment scenarios. These specific record types
				include:
1)
"M01"
- This record type indicates
				that the record contains summary information about an original LLRW shipment.
				This record type shall always be followed by one or more container ("C05")
				records.
2)
"M02"
- This record type indicates
				that the record contains summary information about a consolidated LLRW
				shipment. This record type shall always be used when all information on the
				containers being consolidated has already been reported to and verified by the
				Agency, and shall always be followed by one or more container ("C02")
				records.
3)
"M03"
- This record type indicates
				that the record contains summary information about a consolidated LLRW shipment
				originating out of the State of Illinois. This record type shall always be
				accompanied by at least one original shipment ("M01") record, and followed by
				one or more container ("C02") records.
4)
"C02"
- This record type indicates
				that the record contains information about a specific container in a
				consolidated LLRW shipment. This record type is used in conjunction with the
				"M02" record types, and shall always be followed by one or more consolidated
				container ("P01") records. There shall be one "C02" record for each container
				in the shipment.
5)
"C04"
- This record type indicates
				that the record contains information about a container that has been depleted
				(stored for decay to background, incinerated with no residue attributed to the
				generator or shipper, or ownership transferred from the generator to the
				receiving entity). It is not used in conjunction with any other record. There
				shall be one "C04" record for each depleted container reported.
6)
"C05"
- This record type indicates
				that the record contains information about a specific container in an original
				LLRW shipment. This record type is used in conjunction with the "M01" record
				type, and shall always be followed by one or more waste type ("W01") records.
				There shall be one "C05" record for each container in the shipment.
7)
"P01"
- This record type indicates
				that the record contains information about a container that has been
				consolidated. This record type is used in conjunction with the "C02" record
				type. There is one "P01" record for each previous container consolidated in the
				current container.
8)
"W01"
- This record type indicates
				that the record contains information about a specific waste type within an
				original container. This record type is used in conjunction with the "C05"
				record type, and shall always be followed by one or more isotope "I05" records.
				There is one "W01" record for each waste type in the container.
9)
"I05"
- This record type indicates
				that the record contains information about a specific isotope within a waste
				type within an original container. This record type is used in conjunction with
				the "W01" record type. There shall be one "I05" record for each isotope in each
				waste type present in the container.
c) A detailed listing of the data elements that
				comprise these various record types is shown on Table A-1 of this Part. Table
				A-2 of this Part provides the data element definitions as well as the field
				size, type and format, and usage codes.
B) SHIPMENT SCENARIOS AND EDT FILE FORMAT
				REQUIREMENTS
a) For purpose of defining the EDT file format
				requirements, the various transaction scenarios can be combined into the
				following groupings:
1) Original shipment (both in-state and
				out-of-state).
2) Consolidated or continuing shipment by an
				Illinois shipper or a consolidated or continuing shipment of Illinois generated
				LLRW to a facility in Illinois by an out-of-state shipper.
3) Consolidated or Continuing Shipment by an
				out-of-state shipper of out-of-state generated LLRW to a facility located in
				Illinois.
4) Report of depleted containers.
b) Original shipments are prepared and sent by the
				generator of the LLRW. Consolidated or continuing shipments are those shipments
				sent from a broker, collector, processor or storer of LLRW.
c) The following defines the record type
				requirements for the shipment scenarios listed in this paragraph B.
1) Original shipment (both in-region and
				out-of-region) Each EDT file for an original shipment of LLRW sent into, out
				of, or within the State of Illinois shall contain a "M01" record. There shall
				be a "C05" record for each container of LLRW present in the shipment, followed
				by a "W01" record for each waste type present in the container, followed by an
				"I05" record for each isotope present in each waste type.
2) Consolidated or continuing shipment by an
				Illinois shipper or a consolidated or continuing shipment of Illinois generated
				LLRW to a facility in Illinois by an out-of-state shipper. Each EDT file for a
				consolidated or continuing shipment of Illinois generated LLRW shall contain a
				"M02" record. There shall be a "C02" record for each container of consolidated
				or continuing LLRW present in the shipment, followed by a "P01" record for each
				previous container present in the consolidated or continuing container.
3) Consolidated or continuing shipment by an
				out-of-state shipper of out-of-state generated LLRW to a facility located in
				Illinois:
A) Since the Tracking System will have no record of
				the out-of-state generated LLRW received by an out-of-state facility, the
				out-of-state facility needs to report those records for the LLRW it ships into
				Illinois. This is accomplished by providing information comparable to that
				provided for an original shipment as part of the EDT file for the shipment into
				Illinois.
B) For each incoming shipment of LLRW to the
				out-of-state facility of out-of-state generated LLRW represented on the
				shipment to an Illinois facility, there will be a "M01" record followed by a
				"C05" record for each original container of LLRW present in the shipment,
				followed by a "W01" record for each waste type present in the container,
				followed by an "I05" record for each isotope present in each waste type. For
				the consolidated or continuing shipment by an out-of-state shipper of
				out-of-state generated LLRW to an Illinois facility there will be a "M03"
				record followed by a "C02" record for each container of consolidated or
				continuing LLRW present in the shipment, followed by a "P01" record for each
				previous container present in the consolidated or continuing container.
4) Report of Depleted Containers
Illinois facilities that deplete LLRW need to report
				those depleted containers to the Agency in order for that waste to be removed
				from the tracking system. For purposes of the tracking system, LLRW is depleted
				when it has been stored for decay, incinerated with no residue attributed back
				to the original generator, or otherwise had the ownership of the waste
				transferred (as in the melting of contaminated metal into usable shielding
				blocks). The facilities report the depleted containers to the Agency using an
				EDT file composed of one "C04" record for each container depleted.