Compilation of Rules and Regulations of the State of Georgia › Department 478 - RULES OF THE STATE PERSONNEL BOARD › Chapter 478-2 - FLEXIBLE BENEFITS PROGRAM › Rule 478-2-.03 - General Provisions

Current through Rules and Regulations filed through June 27, 2024
(1) Applicability. All employees who become
			 eligible for coverage under the Flexible Benefit Plan shall be enrolled or
			 permitted to change coverage type only in accordance with these regulations;
			 all departments covered by the Act shall administer the Plan and any
			 departmental sponsored optional plans in accordance with these regulations.
			 (07-30-86/08-08-86)
(2) Conformity
			 with Federal Requirements. This Plan shall be administered in accordance with
			 the applicable federal laws, including but not limited to the Internal Revenue
			 Code of 1986, as amended, and any other applicable federal laws and the
			 regulations promulgated thereunder. (12-20-88/01-19-89)
(3) Records. The Plan records shall be
			 maintained as directed by the Commissioner in accordance with the provisions of
			 the Georgia Records Act and the applicable provisions of Title 33 of the
			 Official Code of Georgia Annotated. Each department shall maintain the employee
			 personnel and payroll records in accordance with the Georgia Records Act.
			 (Authority O.C.G.A.
			  50-18-94)
			 (07-30-86/08-08-86)
(a) Minimum Record
			 Standards. The individualized option statement shall constitute the summary
			 enrollment form and summary declination form if the employee chooses not to
			 enroll in the particular option of the Plan, except for the Health Benefit Plan
			 option. Enrollment, changes to the health option and declination forms shall be
			 required in accordance with the State Health Benefit Plan Regulations. Each
			 department shall maintain in the employee's per- sonnel or payroll file the
			 original or a clearly legible copy of the employee's signed option statement;
			 if the employee is enrolled in the life insurance benefits, a signed
			 beneficiary form and a decision statement of medical underwriting requirements,
			 if applicable; if the employee is enrolled in the disability options, a
			 decision statement of medical underwriting requirements, if applicable; and if
			 the employee is enrolled in health benefits, a signed health benefit form
			 indicating the employee's selection shall be maintained in the employee's
			 personnel or payroll file. (06-28-90/07-01-90)
(b) Record Transfer Upon Employment Transfer.
			 Each department shall transfer the employee's option statement, beneficiary
			 form, and medical underwriting forms, if applicable, to the receiving
			 department upon employee transfer to another department. These records
			 substantiate the agreement between the employer and the employee for salary
			 reduction and can be modified only in compliance with these regulations and the
			 Flexible Benefit Plan. The receiving department is authorized to utilize the
			 shared computerized data base maintained by the departments and the
			 Administrator to determine the insurance options for which the employee is
			 enrolled until the employee records have been transferred.
			 (06-28-90/07-01-90)