Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 306 - Community Services Policy Manual for Title III Programs of the Older Americans Act › Manual of Fiscal Policies for Title III Programs of the Older Americans Act › Section 17a-306-34 - In-kind costs

Current through July 10, 2024
This section presents a discussion on the types of allowable
				  in-kind costs and how to account for them.
(a)
Allowable Types of In-Kind
				Costs
(1) Required by most Federal
				grants, agencies are required to account for cost-sharing and matching, whether
				cash or in-kind. By definition, matching share is that portion of allowable
				project costs not borne-covered by cash or in-kind contributions-by the Federal
				Government.
(2) Allowable costs to
				satisfy matching or cost-sharing requirements may include:
(A) Charges incurred by the grantee as
				project costs, including non-cash items such as depreciation or use
				charges.
(B) Project costs financed
				with cash contributed or donated to the grantee by non-federal third parties or
				in the case of Federal funds: General Revenue-Sharing, Legal Services
				Corporation and other Federal funds specifically authorized by law for
				matching.
(C) Project costs
				represented by services and real or personal property donated to the grantee by
				non-Federal third parties, provided such costs are:
(i) Identifiable from grantee
				records;
(ii) Not included as
				contributions for all other Federally assisted programs;
(iii) Necessary and reasonable for proper and
				efficient accomplishment of project objectives;
(iv) Allowable if the grantee itself was
				required to pay for them.
(3) Several items are not normally counted as
				in-kind:
(A) Goods and services normally
				available free in the community and which would be available whether you
				operated the project or not, e.g., CPR training, space in a community center,
				etc.
(B) Donated overtime of
				project staff whose regular working hours are paid with Federal
				funds.
(C) Value of space donated
				for meetings and other purposes in the homes of individuals, especially staff
				members.
(D) Outdoor space such as
				playgrounds, park space and undeveloped lots.
(4) Valuation of third-party, in-kind
				contributions:
(A) Volunteer services: unpaid
				services valued at rates paid by other activities of the agency should be
				consistent with those paid for similar work in the same labor market. Rates of
				employees of other agencies should be priced at the base compensation rate
				exclusive of fringe benefits and overhead costs. Refer to Section
				17a-306-34(b)
				for the maximum valuation rate for volunteer time unless an exemption has been
				approved by the Connecticut Department on Aging.
(B) Donated real or tangible personal
				property:
(i) Tangible personal property and
				donated real property (land and buildings): purchase price or fair market value
				at the time of transfer.
(ii)
				Donated use of property: valued as if the grantee has rented the property and
				has paid the property's fair rental value.
(iii) Grantees may be required to establish
				the value of real property through the use of an appraiser.
(C) Other charges: adequately
				supported and permissible. Charges must be reasonable and properly
				justified.