reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2210 - STATE EMPLOYEES GROUP HEALTH INSURANCE PROGRAM › Subpart G - PROGRAM FUNDING › Section 2210.720 - Funds Outside the State Treasury

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Pursuant to Section 13.1(b) of the
				Act, the Agency may establish funds or separate accounts to be held by the
				Director outside the State treasury. Such funds or accounts may be utilized for
				the purpose of receiving the transfer of moneys from HIRF.
b) Interest earned on funds or accounts
				established pursuant to the Act and this Part shall inure to HIRF.
c) Moneys transferred to any funds or
				accounts shall be used exclusively for transfers to Plan Administrators of
				self-insured plans or their financial institutions for payments of claims to
				claimants and health care providers.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2500 - VOLUNTARY DEDUCTIONS FROM WAGES, SALARY OR ANNUITIES › Section 2500.10 - Scope

Current through Register Vol. 48, No. 28, July 12, 2024
An employee or annuitant may authorize the withholding of a
				portion of his or her salary, wages or annuity for any one or more of the
				purposes identified in the State Salary and Annuity Withholding Act [5 ILCS 365
				]. In addition, an officer, employee, or annuitant may authorize withholding
				from his or her salary, wages, or annuity of amounts in accordance with the
				Voluntary Payroll Deductions Act of 1983 [5 ILCS 340 ].
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2500 - VOLUNTARY DEDUCTIONS FROM WAGES, SALARY OR ANNUITIES › Section 2500.20 - Authorization to Withhold

Current through Register Vol. 48, No. 28, July 12, 2024
a) State
			 agencies processing payrolls or annuities through the Comptroller shall include
			 payroll deduction data on vouchers only as authorized in writing by the
			 employee or annuitant. Deduction authorization forms shall designate the time
			 period during which such forms are in effect (which may be continuous), and
			 shall indicate the purpose and amount of the deductions authorized, and shall
			 be signed by the employee or annuitant. Such deduction authorization form may
			 contain other information deemed necessary by the State agency with which the
			 deduction authorization form is to be filed.
b) An employee or annuitant may authorize
			 increases in amounts withheld by voluntary deduction without the necessity of
			 filing a new deduction authorization form (i.e., on account of general rate
			 increases for insurance, increases in union dues, etc.). However, prior to such
			 increase in withholding taking effect, written notice shall be given to the
			 State agency processing payrolls or annuities and to each affected employee or
			 annuitant by the entity to receive the increase.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2500 - VOLUNTARY DEDUCTIONS FROM WAGES, SALARY OR ANNUITIES › Section 2500.30 - Deduction Code Numbers

Current through Register Vol. 48, No. 28, July 12, 2024
a) Prior to
			 including voluntary deduction data on a voucher, the State agency shall obtain
			 from the Comptroller the deduction code number for the entity to receive the
			 deductions. If an agency is requested to initiate deductions for an entity
			 which does not have a deduction code number, the agency shall refer the
			 requesting entity to the Comptroller for issuance of a deduction code
			 number.
b) The Comptroller will
			 issue a deduction code number upon the written request of the chief executive
			 officer of the requesting entity, if such request sets forth information
			 demonstrating that the purpose of the proposed deductions is authorized by
			 law.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2500 - VOLUNTARY DEDUCTIONS FROM WAGES, SALARY OR ANNUITIES › Section 2500.40 - Processing by State Agencies

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 State agencies processing payrolls or annuities through the Comptroller shall
			 develop procedures to be followed by employee and annuitants in authorizing
			 deductions and terminating deductions and shall establish appropriate deadlines
			 for filing authorizations and terminations, so that vouchers authorizing
			 payments to employees or annuitants carry deduction information only as
			 authorized by such employees or annuitants.
b) A State of Illinois warrant shall be
			 mailed by the Comptroller to the entity for which deductions occur once each
			 week after the processing of the salary, wage or annuity payment. The warrant
			 will be accompanied by a listing of the names of employees or annuitants from
			 whose salary, wage or annuity payment withholdings have been made and the
			 amounts withheld from each of them.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2500 - VOLUNTARY DEDUCTIONS FROM WAGES, SALARY OR ANNUITIES › Section 2500.50 - Special Provisions for United States Savings Bonds

Current through Register Vol. 48, No. 28, July 12, 2024
a) For United States Savings Bond deductions
			 only, the State agency receiving the authorization to withhold shall provide a
			 duplicate copy of the deduction authorization form to the Comptroller in such
			 format so that the Comptroller may properly issue the bonds as authorized under
			 31 USCA 3105. In addition, written notice of termination of withholding for the
			 purchase of United States Savings Bonds shall be filed with the
			 Comptroller.
b) The minimum amount
			 an employee or annuitant may authorize to be withheld for United States Savings
			 Bonds is $2.50 per pay period. Whenever a sufficient sum has accumulated in an
			 employee's or annuitant's account in the trust fund established for the
			 purchase of United States Savings Bonds in the denomination selected by the
			 employee in his deduction authorization form, the Comptroller shall purchase
			 such bond on behalf of the employee. The Comptroller shall not be liable for
			 interest on funds withheld for the purchase of bonds.
United States Savings Bonds must be issued in registered form.
				Registrations requested must conform with one of the forms as required under 31
				USCA 3105.
d) After
			 issuance, the employee or annuitant shall be solely responsible for maintaining
			 records pertaining to bonds issued to him or her (i.e., serial number, date of
			 issuance, denomination of bond, etc.).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2500 - VOLUNTARY DEDUCTIONS FROM WAGES, SALARY OR ANNUITIES › Section 2500.51 - Special Provisions for Withholding Pursuant to the Voluntary Payroll Deductions Act of 1983

Current through Register Vol. 48, No. 28, July 12, 2024
a) A petitioning
			 organization desiring to be designated as a "qualified organization" under the
			 Voluntary Payroll Deductions Act of 1983 (the "Act") must submit written
			 designations from at least 4,000 State employees and/or annuitants indicating
			 that each employee or annuitant intends to authorize withholding for payment to
			 that organization.
b) Petitioning
			 organizations shall submit proposed forms for the written designations to the
			 Comptroller for approval. The Comptroller will approve the forms where the
			 information set forth in this subsection (b) is included on such forms. At a
			 minimum, petitioning organizations shall include on the written designation
			 forms the following:
1) Information
			 identifying the petitioning organization;
2) The employee's or annuitant's name (dated
			 signature);
3) The State Agency in
			 which the employee is currently employed, if applicable;
4) The last four digits of the employee's or
			 annuitant's Social Security Number;
5) A statement in prominent type "This is not
			 a payroll deduction authorization.";
6) A statement of the percentage of the
			 organization's total collected receipts from employees' payroll and/or
			 annuitants' deductions that are distributed to the benefiting agencies and the
			 percentage of the organization's total collected receipts from employees'
			 payroll and/or annuitants' deductions that are expended for fund-raising and
			 overhead costs.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2500 - VOLUNTARY DEDUCTIONS FROM WAGES, SALARY OR ANNUITIES › Section 2500.60 - Insufficient Wages or Annuity

Current through Register Vol. 48, No. 28, July 12, 2024
Where a person's wages, salary or annuity is insufficient to
				cover all voluntary deductions he or she has authorized, agencies must not
				include any voluntary deductions for that pay period or benefit
				period.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.5 - Authority

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to the authority granted the Comptroller in Sections
				14 and 21 of the State Comptroller Act (Ill. Rev. Stat. 1983, ch. 15, pars. 214
				and 221), this Part is promulgated to ensure that State agencies maintain
				adequate documentation of the reasons for and the amount of deductions from
				State payments for taxes, as certified on State vouchers.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.10 - Forms W-4: Basic Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Effective January 1, 1982, all State agencies shall have on file for all active
			 employees a current (Federal tax) Employee's Withholding Exemption Certificate
			 and an Employee's Illinois Exemption Certificate, maintained on the
			 Comptroller's Form C-25.1 or a Comptroller approved equivalent. This
			 information maintained by the State agencies must be consistent with amounts
			 directed to be withheld on payroll vouchers.
b) Where an employee fails or refuses to
			 submit a properly completed withholding certificate, the State agency must
			 compute the employee's tax withholding as if his marital status is single,
			 claiming zero exemptions. Agencies may not accept withholding certificates on
			 which the employee has made any attempt at altering the form or its
			 contents.
c) For the purposes of
			 this Part, the term "State agencies" means any department, institution, board,
			 commission, office, court or any agency of the State having the power to
			 certify payrolls to the State Comptroller authorizing payments of salary or
			 wages against State appropriations, or against trust funds held by the State
			 Treasurer.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.20 - Forms W-4: Additional Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
In addition to the requirements of Section
				2510.10, for each new
				employee and for each employee making any changes on their withholding
				certificates (Form C-25.1), the agency must provide a duplicate of the
				withholding exemption certificate either on hard-copy or magnetic tape to the
				Comptroller. For employees claiming exempt from tax for a given calendar year,
				and who wish to maintain such exempt status for the next year, the agency must
				receive a new withholding exemption certificate from the employee and provide a
				duplicate to the Comptroller by April 20 of the next calendar year. An employee
				failing to file the required annual exempt status withholding statement will
				have his withholding computed as if he were single, claiming zero
				exemptions.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.25 - Forms W-2G and 5754

Current through Register Vol. 48, No. 28, July 12, 2024
a) Internal Revenue
			 Code Section 3402(q)(6) requires certain tax reporting statements from winners
			 of State Lotteries subject to tax withholding as described in I.R.R.
			 31.3402(q)(1), I.R.R. 31.3402(q)(1)(b) and Ill. Rev. Stat. 1983, ch. 12, par.
			 7-710(a). This Section specifies procedures to be followed by State agencies in
			 initiating payments to such Lottery winners.
b) The State Lottery Division is to be the
			 sole receiving point for Lottery winners' Forms W-2G (in the case of a sole
			 recipient) or Forms 5754 (in the event that persons other than the recipient
			 are entitled to all or a portion of the winnings). Form W-2G or Form 5754 must
			 be obtained from the recipient of winnings before any payment is made; i.e.,
			 before any payment voucher is transmitted to the Comptroller's
			 Office.
c) The State Lottery must
			 include on the payment voucher the relevant tax withholding information for
			 each person entitled to a portion of the lottery winnings. This would consist
			 of the name, address, Social Security or Federal Employee Identification
			 (FEIN), date, amount of payment, amount withheld and type of wager. This
			 information must be provided on the face of the payment voucher; merely
			 attaching a duplicate W-2G or Form 5754 to the voucher will not be
			 sufficient.
d) Pursuant to I.R.R.
			 Section 31.6001 -1(e)(2), 26 U.S.C.A. Section 6001, 26 U.S.C.A. Section 3403,
			 26 U.S.C.A. Section 3402 and I.R.R. Section 31-3402(q)-1, the State Lottery
			 Division will be solely responsible for maintaining the Lottery winners' Forms
			 W-2G and Forms 5754.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.30 - Length of Time Last Effective Certificate to be Retained

Current through Register Vol. 48, No. 28, July 12, 2024
a) State agencies must maintain the last
			 effective (Federal tax) Employee's Withholding Exemption Certificate and the
			 Employee's Illinois Exemption Certificate for employees no longer employed by
			 the agency for a period of 4 1/2 (four and one-half) years.
b) Pursuant to I.R.R. Section 31.6001
			 -1(e)(2), the State Lottery Division shall retain a Lottery winner's Form W-2G
			 or Form 5754 (as the case may be) for 4 years after the date the payment was
			 initiated.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.101 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
For purposes of this Part, the following terms shall have the
				meaning given in this Section:
"Act": The Voluntary Payroll Deductions Act of 1983 [5 ILCS 340
				].
"Advisory Board": The board created pursuant to Section
				2650.10(b)
				of this Part.
"Agency": Agencies, boards, commissions and other entities
				under the Governor. Constitutional officers, universities, retirement systems
				and other agencies shall be governed by this Part, unless such entities adopt
				their own rules governing solicitation of contributions at the
				workplace.
"Annuitant": A State annuitant, as defined by the Act.
"Calendar Year": Any 12-month period beginning January
				1.
"Chief Officer": The head of any agency, except institutions of
				higher education and their governing bodies, board or commission appointed by
				the Governor.
"Department": The Illinois Department of Central Management
				Services.
"Director": Unless a different agency is specified, "Director"
				shall mean the Director of the Department or his or her designee.
"Employee": An Employee, as defined by the Act.
"Newly Qualified Charitable Organization": A Newly Qualified
				Charitable Organization will be defined, for privilege and financial purposes,
				as one which is participating in the SECA campaign for the first time.
"Qualified Charitable Organization": Any organization
				recognized by the Office of the Comptroller as eligible to receive payroll
				deductions under the Voluntary Payroll Deduction Act.
"Retirement System": A Retirement System, as defined by the
				Act.
"SECA": State and University Employees Combined Appeal. The
				annual combined drive of Qualified Charitable Organizations.
"Withholding": The authorization by an employee or annuitant
				for a specific amount to be deducted from salary, wages, or an annuity or
				disability benefit, to be paid over promptly to the organization designated by
				the employee or annuitant by means of warrants drawn by the State Comptroller,
				a Retirement System or other appropriate source.
"Work Place": The physical location for an employee to perform
				her or his work but not including any area accessible to the public or any area
				used exclusively for rest or refreshment.
"Work Time": That period of the workday for which the employee
				is paid to perform services for the State of Illinois, but not including unpaid
				meal periods or paid rest periods.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.105 - Entitlement

Current through Register Vol. 48, No. 28, July 12, 2024
Any Qualified Charitable Organization is entitled to solicit
				contributions from employees during work time and in the work place as provided
				and regulated in this Part. Any Qualified Charitable Organization is entitled
				to solicit contributions from annuitants as provided and regulated in this Part
				and in any other applicable rules.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.110 - Organization

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Director
			 shall have general administrative and policy authority regarding
			 SECA.
b) An Advisory Board to
			 assist in implementing and regulating the State and University Employees
			 Combined Appeal (SECA) is established under the chairmanship of the Director
			 (or his/her designee).
1) The following
			 persons shall be invited to be members of the Advisory Board: five or more
			 State employees "at large" representing employee interests; the prior year's
			 SECA chairperson; the Lieutenant Governor or his/her designee; a representative
			 of a State employee labor organization; a representative from a Retirement
			 System; and the appointed SECA Chairperson for the current year. The at-large
			 members and the labor organization representative shall be appointed by the
			 Director.
2) State employee members
			 shall serve a three-year term. State employee members may serve no more than
			 two consecutive three-year terms.
3) The Advisory Board shall meet at least
			 quarterly.
4) The function of the
			 Advisory Board is to advise the Director on SECA matters, including:
A) Discussion and planning of the
			 administration and conduct of the annual campaign.
B) Review of combined campaign materials,
			 educational programs, publicity efforts, campaign goals and recognition-award
			 programs.
C) Selection process for
			 SECA coordinators.
D) Verification
			 of continuing eligibility through the Comptroller's Office.
E) Candidate search and presentation of any
			 proposed third party manager to the Qualified Charitable Organizations for
			 approval and establishment of proposed duties of any third party
			 manager.
F) Any other issues
			 determined to be consistent with the functions of the Advisory Board.
5) A representative from each
			 Qualified Charitable Organization may attend and speak at each Advisory Board
			 meeting, but shall not have a vote on the Advisory Board.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.115 - Annual Drive

Current through Register Vol. 48, No. 28, July 12, 2024
An annual SECA drive shall be held to include all Qualified
				Charitable Organizations under the following conditions:
a) Employees:
1) solicitations for contributions may
			 commence no earlier than September 1, must end no later than November 30, and
			 must be conducted within a period of eight consecutive weeks;
2) equal access and promotional opportunity
			 time shall be allowed for each Qualified Charitable Organization by the agency
			 coordinator;
3) there shall be no
			 lessening or disruption of work in the work place;
4) employees shall be informed regarding any
			 Qualified Charitable Organization as charitable alternatives;
5) qualification of any charitable
			 organization by the Office of the Comptroller shall occur by December 31 prior
			 to the annual drive whose authorized withholdings are to be effective the
			 following January 1 as provided in Section
			 2650.20.
			 Organizations shall submit the required designations and certifications to the
			 Comptroller two weeks before the December 31 deadline;
6) one combined brochure and payroll
			 deduction form will be prepared and printed. This brochure will include all
			 charities qualified as of the date specified in subsection (a)(5) to
			 participate in SECA and will be distributed to all State employees covered
			 under this Part by the Executive Coordinators and their liaisons;
7) during the campaign period, employees may
			 attend on their own volition presentations of each or any Qualified Charitable
			 Organization, such time totaling not more than 1 hour in the aggregate
			 annually. Agencies, in cooperation with the Qualified Charitable Organization,
			 shall endeavor to schedule presentations to permit all interested employees to
			 attend such presentations.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.120 - Recognition

Current through Register Vol. 48, No. 28, July 12, 2024
The following conditions shall regulate any petition drive for
				any charitable organization seeking to become a qualified charitable
				organization.
a) Representatives of
			 non-qualified organizations shall be entitled to use public access areas of an
			 agency to set up information dissemination points and to request employee and
			 annuitant participation in petition drives.
b) It is the responsibility of any operating
			 agency to verify through the Corporate Division of the Office of the Secretary
			 of State the validity of a non-qualified charitable organization conducting a
			 petition drive to determine whether such organization is chartered as a
			 not-for-profit (501(c)(3)) corporation in the State of Illinois and to verify
			 that the charitable organization has filed required periodic reports with the
			 office of the Attorney General as provided in the Solicitation for Charity Act
			 [225 ILCS 460 ] and to verify if the organization's petition forms have been
			 approved by the Office of the Comptroller.
c) Qualify for direct withholding as provided
			 in the Act.
d) No agency shall
			 discriminate against any charitable organization seeking recognition unless
			 that organization has not filed as a non-profit corporation with the Office of
			 the Secretary of State.
e) No
			 employee or annuitant shall circulate any petition on behalf of any charitable
			 organization during working hours in the work place.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.125 - Request to Solicit Employees or Annuitants

Current through Register Vol. 48, No. 28, July 12, 2024
Any request by a charitable organization, whether a Qualified
				Charitable Organization or not, to solicit contributions from employees or
				annuitants received in any agency shall be forwarded to the Director for action
				as provided in this Part.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.130 - Prohibitions

Current through Register Vol. 48, No. 28, July 12, 2024
a) No charitable
			 organization shall solicit employees for contributions at State work places
			 except as a participant in SECA. Only Qualified Charitable Organizations which
			 participate in SECA shall be entitled to direct access in the work place and to
			 employees in the work place and during work time during the course of the
			 year.
b) No employee or annuitant
			 shall solicit funds on behalf of any charitable organization that is not a
			 Qualified Charitable Organization during work hours in the work
			 place.
c) No State agency shall:
1) allow supervisors to inquire about whether
			 an employee or annuitant chose to participate or not to participate or the
			 amount of an employee's or annuitant's contribution;
2) set, request or encourage 100%
			 participation goals or other goals that would imply compulsory
			 participation;
3) set, request or
			 encourage personal dollar goals or quotas; or
4) encourage contributions to particular SECA
			 organizations.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.140 - Code of Campaign Conduct

Current through Register Vol. 48, No. 28, July 12, 2024
Qualified Charitable Organizations which wish to seek
				contributions from State employees at their work place shall comply with this
				Code of Conduct.
a) Approval and
			 distribution of campaign materials
1) All
			 materials to be distributed or used at the work place shall be reviewed and
			 approved by the Department or Advisory Board. If material is not submitted by
			 deadlines established by the Department or Advisory Board or is not approved by
			 the same, that material shall be excluded and not distributed.
2) All materials shall be distributed to
			 employees at the work place during the campaign period. New employees shall be
			 provided with the current SECA materials upon hire.
3) During the 30 days immediately prior to
			 the start of the campaign period, materials may be stored at the work site and
			 made available to the agency SECA coordinator in preparation for the
			 campaign.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.150 - Violation of Code of Campaign Conduct

Current through Register Vol. 48, No. 28, July 12, 2024
a) Any employee, annuitant, governmental
			 agency, university, or Qualified Charitable Organization with a complaint
			 regarding SECA activities may submit a written complaint accompanied by
			 supporting documentation to the Department.
b) Within ten working days after receipt of
			 the complaint, the Department shall contact the party subject of the complaint
			 and supply them with a copy of the written complaint and supporting
			 documentation. The party subject of the complaint shall submit a response to
			 the Department within 10 days after receipt of the complaint or the decision
			 will be made without input from that party. Within ten working days after
			 receiving the response, the Department will respond to the complainant denying
			 the complaint, identifying the proposed resolution or taking other action,
			 which may include conducting a hearing.
c) Any such decision of the Department may be
			 appealed to the Committee on Campaign Conduct within 10 calendar days after
			 receipt of the response to the complaint.
d) The goal of the Committee shall be to act
			 on the appeal, which may include holding a public hearing, and make a final
			 determination within 10 working days after receipt of the appeal.
e) A Qualified Charitable Organization, or a
			 benefiting agency of a Qualified Charitable Organization, may be denied
			 participation in the SECA campaign for failure to comply with this Code of
			 Campaign Conduct. Denial shall be for the next entire campaign period. Early
			 reinstatement will be considered if the organization provides sufficient
			 assurance that it will comply with these Code of Campaign Conduct rules.
			 Restrictions may be placed on the Qualified Charitable Organization or
			 benefiting agency if allowed early reinstatement. Suspension from a campaign
			 shall not require a Qualified Charitable Organization to again meet basic
			 qualifying criteria as set forth in the statute.
f) To help other Qualified Charitable
			 Organizations avoid suspension, the Department may circulate written reminders
			 of conduct or actions as outlined in Section
			 2650.40
			 that are or have been found to be violations of the Code. If the Qualified
			 Charitable Organization receives three reminders and the violation is not
			 remedied within the period of time specified in the reminder, the Committee may
			 deny the Qualified Charitable Organization participation in the next entire
			 campaign period.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.160 - Committee on Campaign Conduct

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 Committee shall consist of the Director, the Director of the Lt. Governor's
			 Office on Voluntary Action (LGOVA) and three members of the Advisory Board to
			 be named by the Director, not affiliated with any of the Qualified Charitable
			 Organizations. In the event it is determined that any person named to the
			 Committee is affiliated with any of the Qualified Charitable Organizations, the
			 Director will name a substitute. For purposes of this paragraph, a person shall
			 be deemed to be affiliated with a Qualified Charitable Organization if such
			 person is on the Board of Directors of such organization or of any member
			 agency of such organization or a paid employee of such organization or member
			 agency of such organization.
b) The
			 Director of the Lt. Governor's Office on Voluntary Action shall serve as chair
			 and provide staff for the Committee. The Committee shall choose a Vice-chair to
			 serve in the Chair's absence.
c) A
			 quorum of those on the Committee shall be required to transact business except
			 where action is taken to deny participation in SECA to a Qualified Charitable
			 Organization in which case four-fifths of the Committee members must be present
			 to take any such action.
d)
			 Committee meetings shall be conducted pursuant to the Open Meetings Act [5 ILCS
			 120 ].
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2510 - TAX REPORTING AND WITHHOLDING CERTIFICATES › Section 2510.170 - Allocation of Expenses to SECA Participants Membership

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Department shall allocate expenses in
			 any of the following manners:
1) Expenses
			 will be divided pro rata among all participating Qualified Charitable
			 Organizations based on contributions from the prior campaign year.
2) In any year in which a Newly Qualified
			 Charitable Organization is participating, each such Newly Qualified
			 Organization will contribute an amount equal to Y, where Y will be calculated
			 as follows:
1
X
Total expenses
X
.8
=
Y
total number of participating organizations
For purposes of allocating expenses to the remaining Qualified
				Charitable Organizations, the amounts allocated to the Newly Qualified
				Charitable Organizations will then be subtracted from the total expenses, and
				the remainder will be divided pro rata among all the remaining Qualified
				Charitable Organizations based on percentage of total contributions received in
				the prior campaign year.
3)
			 Expenses will be divided among all organizations that participate directly in
			 the SECA Campaign as a Qualified Charitable Organization or that benefit from
			 the SECA Campaign by receiving a distribution from a Qualified Charitable
			 Organization.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2600 - SALARY AND ANNUITY WITHHOLDING › Section 2600.10 - Who May Authorize

Current through Register Vol. 48, No. 28, July 12, 2024
Any employee may authorize the deduction of a portion of his
				salary or wages for the payment of insurance premiums on any type of insurance
				authorized by the laws of this State subject to the following
				guidelines.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2600 - SALARY AND ANNUITY WITHHOLDING › Section 2600.20 - Rules for Deductions

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 employee must file written authorization with the university for payroll
			 deductions on forms prescribed by the university.
b) Each insurance company must file with the
			 university and the Central Office of the Board copies of the policy, all
			 advertising material, the application form and schedule of premiums for all
			 participants.
c) The insurance
			 company must not state or imply either directly or indirectly that the
			 university or Board sponsors the company or the plan.
d) The Board must receive evidence of
			 approval of the contract by the State of Illinois Department of Insurance.
			 Deductions will be authorized only for an approved policy.
e) The insurance company will not be
			 permitted to solicit or conduct any business in university buildings or on
			 university premises without permission of the President or his
			 designee.
f) No deductions will be
			 withheld unless a minimum of 250 employees insured by an approved company
			 authorize the withholding by an Office within six months after the company has
			 been approved.
g) The signed
			 authorization cards must be submitted to the appropriate payroll office of the
			 university 30 calendar days before the first of the month that the deduction is
			 to become effective, assuming all above guidelines have been met.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2675 - UNIVERSITY RULES ON CHARITABLE FUND DRIVE FOR THE URBANA-CHAMPAIGN CAMPUS › Section 2675.10 - Scope

Current through Register Vol. 48, No. 28, July 12, 2024
The University of Illinois is authorized to adopt its own rules
				for withholding from an officer's or employee's salary or wages an amount in
				accordance with the Voluntary Payroll Deductions Act of 1983 [5 ILCS 340
				].
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2675 - UNIVERSITY RULES ON CHARITABLE FUND DRIVE FOR THE URBANA-CHAMPAIGN CAMPUS › Section 2675.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
The words used in this Part are used with the same meaning
				assigned to them by statute unless clarified below.
"Campus Charitable Fund Drive Advisory Board" means the Board
				appointed by the Chancellor on an annual basis at the Urbana-Champaign campus
				to administer the annual Campus Charitable Fund Drive and to approve all
				campaign materials distributed to employees.
"Campus Charitable Fund Drive Participating Umbrella
				Organization or Agency" means those umbrella organizations or agencies which
				are qualified to participate in the annual Campus Charitable Fund Drive.
"Local and Community Service Funding" means the level of
				funding provided by the agency within Champaign County and the contiguous
				counties of Douglas, Ford, Piatt and Vermilion.
"State Qualified Agency" means those agencies affiliated with
				or members of agencies who have been determined to be qualified organizations
				by the State Comptroller under the Voluntary Payroll Deductions Act of
				1983.
"Umbrella Organization or Agency Contact Person" means an
				individual employed by an agency or umbrella organization with an office or
				domicile within the State of Illinois who is listed on the application and
				available to answer inquiries.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2675 - UNIVERSITY RULES ON CHARITABLE FUND DRIVE FOR THE URBANA-CHAMPAIGN CAMPUS › Section 2675.30 - Identification of Organization

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 Campus Charitable Fund Drive Advisory Board (hereinafter referred to as the
			 "Advisory Board") recognizes agencies or organizations which are eligible under
			 the Voluntary Payroll Deductions Act of 1983 as being eligible to be included
			 in the Campus Charitable Fund Drive (hereinafter referred to as "CCFD") as long
			 as the agency or organization complies with the requirements of this
			 Part.
b) An agency or organization
			 which is a State Qualified Agency as determined by the State Comptroller under
			 the Voluntary Payroll Deductions Act of 1983 and which complies with the
			 requirements of this Part will be designated as a "Campus Charitable Fund Drive
			 Participating Umbrella Organization or Agency" (hereinafter referred to as a
			 "Participating Agency").
c)
			 Applications from new State Qualified Agencies who wish to be included in the
			 CCFD must be received or postmarked no later than January 1 preceding the fall
			 campaign and shall be addressed to the Advisory Board, Office of the Vice
			 Chancellor for Administration and Human Resources, Swanlund Administration
			 Building, 601 East John Street, Champaign, Illinois 61820.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2675 - UNIVERSITY RULES ON CHARITABLE FUND DRIVE FOR THE URBANA-CHAMPAIGN CAMPUS › Section 2675.40 - Contents of Application

Current through Register Vol. 48, No. 28, July 12, 2024
a) Each
			 State Qualified Agency or umbrella organization must provide to the Advisory
			 Board the name of the agency, the name of an agency contact person, and an
			 office address and phone number for the agency contact person.
b) Each application will include the
			 designation of at least one official representative with signature
			 authorization, who can provide photographic identification upon request and who
			 will be responsible for collection of cash/check contributions from the
			 Cashiering Office within 60 days after the close of the CCFD.
c) Each application shall include a
			 certification that the agency or organization is a State Qualified Agency under
			 the provisions of the Voluntary Payroll Deductions Act of 1983. Evidence that
			 an agency or organization is a State Qualified Agency shall at a minimum be a
			 letter from the State Comptroller designating the agency or organization as a
			 qualified organization.
d) Each
			 application shall include the most recent annual audit and a management letter
			 signed by the president or other authorized officer and the chief fiscal
			 officer or independent auditor stating the administration and fund-raising
			 expenses as a percentage of total expenditures, along with an address and
			 telephone number of an office where donors can obtain information about local
			 and community service funding.
e)
			 Each application shall include a full description of the services provided by
			 the agency or organization and an expression of interest in being included in
			 the CCFD.
f) Within 15 working
			 days, the Advisory Board will inform each applying agency or organization
			 whether its application is complete. Failure to file a complete application by
			 January 1 preceding the fall campaign will make the applicant ineligible to
			 participate in the immediately following fall campaign.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2675 - UNIVERSITY RULES ON CHARITABLE FUND DRIVE FOR THE URBANA-CHAMPAIGN CAMPUS › Section 2675.50 - Annual Requirements for Campus Charitable Fund Drive Participating Umbrella Organization or Agency

Current through Register Vol. 48, No. 28, July 12, 2024
a) Each Participating Agency which submits an
			 application to the Advisory Board shall agree to pay an equal share of the cost
			 of running the campaign on the Urbana campus, at a cost not to exceed $1,000.00
			 per year for each agency. The equal share will be determined by dividing the
			 total cost of the CCFD campaign materials by the number of Participating
			 Agencies.
b) The Advisory Board
			 shall inform each Participating Agency in writing of its share of the cost of
			 running the campaign by February 15 preceding the fall campaign.
c) Failure to pay the Participating Agency's
			 equal share of the campaign expenses by March 15 preceding the fall campaign
			 will make the Participating Agency ineligible for inclusion in the fall
			 campaign.
d) A Participating Agency
			 whose participation is being cancelled for failure to pay its fair share of the
			 campaign expenses will receive a 10-day notice of the cancellation as long as
			 their application has been determined to be complete by the Advisory
			 Board.
e) By March 15 preceding the
			 fall campaign, each continuing Participating Agency shall provide the
			 information listed in Section
			 2675.40(c),
			 (d), and (e). If any change has occurred
			 since the previous fall campaign in the information to be provided in Section
			 2675.40(a) and
			 (b), then the continuing Participating Agency
			 shall provide the most recent information.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2675 - UNIVERSITY RULES ON CHARITABLE FUND DRIVE FOR THE URBANA-CHAMPAIGN CAMPUS › Section 2675.60 - Methods of Giving

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 University of Illinois at Urbana will offer payroll deductions to qualified
			 organizations within the limitations of the current University payroll
			 system.
b) Contributions of cash
			 and checks will be accepted as donations on behalf of Participating Agencies
			 who are eligible to participate in the CCFD.
c) The Advisory Board will publish an annual
			 CCFD pledge card and brochure which will cover the collection and designation
			 procedures to be used, provide information about the Participating Agencies,
			 and encourage employee giving.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart A - INTRODUCTION AND PURPOSE OF PLAN › Section 2700.100 - Establishment of Plan

Current through Register Vol. 48, No. 28, July 12, 2024
a) The rules
				adopted in this part shall constitute the State Employees' Deferred
				Compensation Plan ("Plan").
b) When
				effective this Plan shall succeed and replace all Prior Plans. All accounts
				established and amounts deferred and invested under Prior Plans shall be
				subject to and administered under the rules of this Plan.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart A - INTRODUCTION AND PURPOSE OF PLAN › Section 2700.110 - Purpose of Plan

Current through Register Vol. 48, No. 28, July 12, 2024
a) The purpose of
				this Plan is to allow Employees to designate a portion of their Compensation to
				be withheld each month by the State of Illinois and invested at the discretion
				of and in a manner approved by the Board in accordance with section 457 of the
				Code until Severance of Employment, Unforeseeable Emergency or death of the
				Employee.
b) Participation in this
				Plan shall not be construed to establish or create an employment contract
				between the Employee and the State of Illinois.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart A - INTRODUCTION AND PURPOSE OF PLAN › Section 2700.120 - Economic Growth and Tax Relief Reconciliation Act of 2001 Good Faith Amendment (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart A - INTRODUCTION AND PURPOSE OF PLAN › Section 2700.125 - Forms

Current through Register Vol. 48, No. 28, July 12, 2024
Forms necessary for Participants to exercise the options
				  available to them through the Plan can be provided by either the Department or
				  the Recordkeeper, unless specifically indicated otherwise in this Part. Changes
				  can be made through paper forms, phone, and/or online depending on the
				  administrative needs of the Department or the Recordkeeper.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart C - ADMINISTRATION › Section 2700.300 - Responsibilities of the Department

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Subject to the general supervision of the Board as provided in Section
				2700.310,
				the Department has the full authority to administer the Plan and promulgate,
				adopt, amend or revoke internal management procedures that are consistent with,
				and necessary to implement and maintain, this Plan.
b) The Department, or Recordkeeper, will
				communicate the obligations contained in this Plan and other information as the
				Department deems necessary to administer the Plan (e.g., Participant
				biographical information).
c) The
				Department shall work with the Pay Agency and Recordkeeper as needed to
				withdraw and return any excess amount deferred consistent with Section
				2700.440(f).
				This subsection (c) does not apply to Loan repayments under Section
				2700.770.
d) Pamphlets describing this Plan and
				outlining the options and opportunities available shall be made available to
				eligible employees.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 2700 - STATE (OF ILLINOIS) EMPLOYEES' DEFERRED COMPENSATION PLAN › Subpart C - ADMINISTRATION › Section 2700.310 - Responsibilities of the Board

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Board has the responsibility for general supervision of the Plan, which shall
				include, but not be limited to:
1)
				establishment of the Plan;
2)
				approving or disapproving any proposed changes in the Plan;
3) if deemed necessary by the Board,
				obtaining Internal Revenue Service and Illinois Department of Revenue approval
				for the Plan or any amendments to the Plan;
4) reviewing any and all proposed investment
				offerings, each of which must be determined acceptable by the Board prior to
				being utilized for the investment of Deferred Compensation;
5) providing the Recordkeeper with the most
				recent copy of the Plan, the Plan's administrative policies, procedures and
				forms, the Plan's Investment Options and all Plan data and other documents
				necessary to perform its functions;
6) maintaining the tax qualification of the
				Plan under section 457 of the Code;
7) reviewing, selecting and approving the
				Recordkeeper and the services to be provided by the Recordkeeper; and
8) resolving all benefit claims and claims
				appeals under the Plan, including, but not limited to, resolving all Loan
				claims and Loan claims appeals under the Plan.