Arizona Administrative Code › Title 3 - AGRICULTURE › Chapter 7 - DEPARTMENT OF AGRICULTURE - WEIGHTS AND MEASURES SERVICES DIVISION › Article 5 - PUBLIC WEIGHMASTERS › Section R3-7-505 - Weight Certificates

Current through Register Vol. 30, No. 28, July 12, 2024
A. In issuing a
				weight certificate, a public weighmaster shall enter only weight information or
				other required information that the public weighmaster or deputy public
				weighmaster has accurately and personally determined.
B. A public weighmaster or deputy public
				weighmaster shall not make any entries on a weight certificate issued by
				another person.
C. By signing a
				weight certificate, a public weighmaster or deputy public weighmaster shall be
				responsible for the accuracy of all entries on the weight
				certificate.
D. A weight
				certificate is valid only when marked with the Seal of Authority and signed by
				the issuing public weighmaster or deputy public weighmaster.
E. A Seal of Authority may be printed
				electronically on a weight certificate if it is identical in appearance to the
				Seal of Authority issued by the Division.
F. A public weighmaster or deputy public
				weighmaster's signature may be printed electronically on the weight certificate
				in lieu of a handwritten signature if the electronic signature is that of the
				public weighmaster or deputy public weighmaster who weighed the commodity. To
				issue a weight certificate with an electronic Seal of Authority and signature,
				the public weighmaster or deputy public weighmaster shall have an individual
				login associated with the electronic Seal of Authority and signature or other
				security measures in place to prevent unauthorized persons from use.
G. If an error is made on a weight certificate, the
				public weighmaster or deputy public weighmaster shall void the certificate and
				issue a new certificate. No changes or alterations shall be made on a weight
				certificate.
H. A weight
				certificate shall state:
1. The date of
				issuance;
2. The name of the
				declared owner, agent, or consignee of the material weighed;
3. The accurate weight of the material
				weighed or counted;
4. The means by
				which the material is being transported at the time it is weighed or
				counted;
5. The license plate
				number of the transporting unit;
6.
				The printed name, signature, and license number of the public weighmaster or
				deputy public weighmaster issuing the weight certificate; and
7. The
				following statement: "PUBLIC WEIGHMASTER'S CERTIFICATE OF WEIGHT AND MEASURE.
				This is to certify that the described merchandise was weighed, counted, or
				measured by a public or deputy public weighmaster, and when properly signed and
				sealed, is prima facie evidence of the accuracy of the weight, count, or
				measure shown as prescribed by law."
I. A public weighmaster shall maintain a legible copy
				of each weight certificate issued at each scale location, for a minimum of one
				year. A public weighmaster shall also ensure that weight certificates are
				consecutively numbered and filed numerically, including voided weight
				certificates. A public weighmaster shall not use another filing system without
				Division approval.
J. A public
				weighmaster is liable for any forged physical, printed, or electronic
				signatures.