reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart D - SALVAGE PLUGGING AND RESTORATION PROJECTS › Section 610.400 - Applicability

Current through Register Vol. 48, No. 28, July 12, 2024
This Subpart applies to Plugging and Restoration Program
				  projects where the cost of plugging a well or wells or the clean-up of the well
				  site is offset by the salvage value of the well site
				  equipment.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart D - SALVAGE PLUGGING AND RESTORATION PROJECTS › Section 610.410 - Scope

Current through Register Vol. 48, No. 28, July 12, 2024
A Salvage Plugging or Restoration Project may include one or
				  more particular wells to be plugged and well sites to be restored; a single
				  leasehold on which all wells are to be plugged, well sites to be restored and
				  lease site to be restored; or several lease sites on which all wells are to be
				  plugged and well and lease sites to be restored.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart D - SALVAGE PLUGGING AND RESTORATION PROJECTS › Section 610.420 - Work to be performed

Current through Register Vol. 48, No. 28, July 12, 2024
The Department shall have the discretion to determine what
				  plugging and restoration work shall be done under any particular project and
				  may reserve the authority to modify the work to be performed during the course
				  of the project.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart D - SALVAGE PLUGGING AND RESTORATION PROJECTS › Section 610.430 - Contracts and Salvage Estimates

Current through Register Vol. 48, No. 28, July 12, 2024
a) Based on the nature of the Salvage
				Plugging or Restoration Project, the information available regarding the wells
				to be plugged or well site equipment to be removed, the estimated value of the
				salvage production equipment, and all other relevant criteria, the Department
				may enter into a no cost contract to plug a well or group of wells on a lease
				or part of a unit on the basis of the total cost to plug the well or wells or
				to remove the well site equipment and clean up the well site to be offset by
				the value of the salvage production equipment. The Department will transfer
				control of the abandoned salvage equipment at the time a contract is
				signed.
b) The estimated salvage
				value of the well site equipment shall be determined by the Department but
				shall not be less than the following:
1)
Pumping unit
$100 each
2)
Steel tank
$75 each
3)
Fiberglass
$100 each
4)
Gunbarrel
$50 each
5)
Heater treater
$75 each
6)
Injection pump
$100 each
7)
Reusable shed/outbuildings
$1 per square foot
8)
Salable hydrocarbons per barrel price at time of
							 sale
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart D - SALVAGE PLUGGING AND RESTORATION PROJECTS › Section 610.440 - Eligible Vendors

Current through Register Vol. 48, No. 28, July 12, 2024
In contracts involving the plugging of wells, only vendors
				  currently on the Department's prequalified bid list are eligible for contracts
				  under this Subpart.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart D - SALVAGE PLUGGING AND RESTORATION PROJECTS › Section 610.450 - Contract terms

Current through Register Vol. 48, No. 28, July 12, 2024
The contract shall be explicitly made in compliance with all
				  applicable State laws and rules, including the CMS property disposition rules
				  not superseded by this Part, and shall contain provisions required by such laws
				  and rules and any additional terms to which the parties have
				  agreed.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart E - SALE OF SALVAGE EQUIPMENT › Section 610.500 - Applicability

Current through Register Vol. 48, No. 28, July 12, 2024
This Subpart applies to the sale of abandoned well site
				  equipment. The proceeds of any sale shall be deposited in the Plugging and
				  Restoration Fund.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart E - SALE OF SALVAGE EQUIPMENT › Section 610.510 - Scope

Current through Register Vol. 48, No. 28, July 12, 2024
The sale of abandoned equipment to interested parties may be
				  by private sale, if less than $2500 per individual item of production
				  equipment, or by bid if over $2500 per individual item of production
				  equipment.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart E - SALE OF SALVAGE EQUIPMENT › Section 610.520 - Equipment to be sold

Current through Register Vol. 48, No. 28, July 12, 2024
Abandoned well site production equipment associated with
				  wells in the Plugging and Restoration Program are eligible under Section 19.6
				  of the Illinois Oil and Gas Act to be sold through private or public bid sale.
				  The Department shall have the discretion to determine which items of equipment
				  are eligible for sale.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart E - SALE OF SALVAGE EQUIPMENT › Section 610.530 - Private sale

Current through Register Vol. 48, No. 28, July 12, 2024
If the estimated salvage values, as determined by the
				  Department, of the abandoned production equipment are less than $2500 per
				  individual item of production equipment, the Department may sell and transfer
				  control of the equipment to any interested party. Payment under term of a
				  private sale shall be by cashier's check or money order payable to the Plugging
				  and Restoration Fund.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 610 - PLUGGING AND RESTORATION CONTRACTS › Subpart E - SALE OF SALVAGE EQUIPMENT › Section 610.540 - Bid sale

Current through Register Vol. 48, No. 28, July 12, 2024
a) If
				the estimated salvage value, as determined by the Department, of the abandoned
				production equipment is greater than $2500 per individual item of production
				equipment, the Department shall sell such equipment by means of a bid
				sale.
b) Vendors currently on the
				Department's prequalified bid list shall receive a copy of the IFB. The
				Department shall also notify the public by posting a notice in the State
				newspaper as provided in the Department of Central Management Services Standard
				Procurement Rules (44 Ill. Adm. Code 1). Any vendor, whether or not on the bid
				list, may, upon specific request by the vendor, receive a copy of a particular
				IFB.
c) The IFB shall contain the
				location and description of the individual well site production equipment and,
				if applicable, a minimum acceptable bid amount.
d) Bids shall be evaluated on the basis of
				the highest amount bid on the equipment.
e) After determining the best bid the
				Department shall negotiate a sale agreement with the vendor making such bid.
				Where the Department is unable to satisfactorily negotiate a sale agreement
				with the vendor offering the best bid, the Department may attempt to negotiate
				a sale agreement with the vendor offering the next best bid.
f) Payment shall be made by cashier's check
				or money order payable to the Plugging and Restoration Fund.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.10 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
The purpose of this Part is to provide for the selection of
				architect-engineer consultant firms on the basis of a comparative evaluation of
				professional and technical qualifications that are considered essential to
				satisfactorily performing the services required, including related professional
				disciplines required to fully evaluate the environmental impact of proposed
				improvements. It is also a purpose of this Part to provide for the
				documentation of actions taken under this Part. All documents created shall,
				unless otherwise provided in this Part or unless otherwise provided by law, be
				maintained in accordance with any applicable records management policy and be
				available for public inspection.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.20 - Applicability

Current through Register Vol. 48, No. 28, July 12, 2024
a) General
The requirements of this Part are applicable to all
				architectural, engineering and land surveying services provided to the
				Department pursuant to contract unless provided otherwise in this Part. This
				Part is intended to cover all services acquired pursuant to the Architectural,
				Engineering, and Land Surveying Qualifications Based Selection Act (the Act)
				[30 ILCS 535 ], unless specifically covered by another applicable law or
				regulation.
b) Small
			 Contracts
Sections
				625.50,
				625.80
				and
				625.100 do not apply to
				architectural, engineering and land surveying contracts with an estimated basic
				professional services fee of less than $25,000. (See Section 45 of the
				Act.)
c) Emergency Services
Sections 625.50, 625.80 and 625.100 do not apply in the
				procurement of architectural, engineering and land surveying services by the
				Department when the Department determines in writing that it is in the best
				interest of the State to proceed with the immediate selection of a firm, or in
				emergencies when immediate services are necessary to protect the public health
				and safety, including, but not limited to, earthquake, tornado, storm, or
				natural or man-made disaster. (See Section 50 of the Act.)
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.30 - Equal Employment Opportunity; Nondiscrimination; Affirmative Action

Current through Register Vol. 48, No. 28, July 12, 2024
It is the policy of the Department to execute and administer
				contracts hereunder in accordance with applicable State and Federal laws and
				regulations regarding nondiscrimination in the hiring of employees or firms, on
				the basis of race, color, religion, sex or national origin and regarding
				affirmative action. While every attempt is made to apprise potential
				consultants of the requirements this policy may impose upon them, the lack of
				such apprisal will not preclude the Department from requiring compliance with
				such applicable laws and regulations as a condition to continued payment for
				work completed under a contract with the Department; nor will the lack of such
				apprisal preclude the Department from requiring the return of such payments
				which would not have been made if, at the time of payment, the Department had
				been aware of any noncompliance.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.50 - Solicitation

Current through Register Vol. 48, No. 28, July 12, 2024
The official notice of the Department's needs for architectural
				or engineering services or any other services being procured hereunder shall be
				published in its Professional Service Bulletin. Such notice shall describe the
				requirements of each project as they apply to the scope of the work; the time
				for completion; professional and technical expertise necessary; and, if
				applicable, the required proximity of the firm to the Departmental District or
				Bureau in charge of the work. The Consultant Services Unit shall issue a copy
				of the bulletin to all architect-engineer consultant firms that are
				prequalified with the Department for the type of service(s)
				needed.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.60 - Statements of Interest

Current through Register Vol. 48, No. 28, July 12, 2024
All firms desiring to be considered as prime consultants for a
				project must submit a statement of interest to the Consultant Services Unit by
				the date specified in the corresponding bulletin. The bulletin shall specify
				the types of information that must be included in the statement. Such
				information shall include, but need not be confined to, the following:
a) The known workload of the firm's
			 transportation staff.
b) A staffing
			 plan that designates the key personnel and shows the number and classification
			 of personnel that will be assigned to the project and any work that the firm
			 proposes to subcontract.
c) The
			 existing office where the majority of the work will be performed.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.70 - Confirmation of Eligibility

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 The Consultant Services Unit shall determine the eligibility of each firm that
			 responds to a solicitation. A firm shall be considered ineligible and shall be
			 excluded from the selection process for any one of the following reasons:
1) It is not prequalified for the type(s) or
			 volume of service required;
2) It
			 does not have sufficient expertise or work force for the particular
			 job;
3) It does not have a
			 sufficient financial rating or accounting system for the type of contract
			 contemplated;
4) The Department has
			 determined that the firm does not have an acceptable affirmative action
			 program;
5) If the Consultant is to
			 be retained to prepare contract plans for a facility which will carry railroad
			 traffic, and the owning railroad determines that a particular firm is
			 unacceptable.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.80 - Preliminary Review and Ranking

Current through Register Vol. 48, No. 28, July 12, 2024
a) Following the confirmation of each firm's
			 eligibility, the Director of the requesting Division or Office, or the
			 Director's designated representative(s), and the Consultant Services Unit shall
			 review the firm's experience data, its statement of interest, and any
			 evaluations of its previous work for the Department. Based upon this review,
			 the Consultant Services Unit will rank the firms in order of apparent ability
			 to perform the work. Such review and ranking shall take into consideration at
			 least the following factors:
1) Previous
			 experience in the type(s) of service required;
2) Departmental evaluations of prior
			 contractual services with the Department, if any;
3) The staffing plan and specific expertise
			 of key employees;
4) The plan for
			 accomplishing the objectives (if applicable, according to the requirements
			 stated in the Professional Service Bulletin);
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.90 - Consultant Selection Committee

Current through Register Vol. 48, No. 28, July 12, 2024
a) Chairperson
The Deputy Secretary of Transportation, or his/her designee,
				shall serve as member and chairperson of a seven-member Consultant Selection
				Committee ("Selection Committee" or "Committee").
b) Department Members
1) Three of the remaining six members of the
			 Committee shall be from the Department. Specifically, they shall be:
A) the Director of the requesting Division or
			 Office, or his/her designee;
B) the
			 Regional Engineer (or his/her designee) or the Bureau Chief (or his/her
			 designee) from the same Division or Office, as designated by the
			 Director;
C) the Director of the
			 Office of Planning and Programming, or his/her designee.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.100 - Selection

Current through Register Vol. 48, No. 28, July 12, 2024
a) Voice Vote
The Selection Committee shall review the rankings for the
				firms, as well as any of the additional information described in Section
				625.80,
				and, by voice vote, reduce the number of firms under consideration to three (or
				fewer where fewer than three firms have submitted acceptable Statements of
				Interest).
b) Written
			 Ballot
First, second, and third choices shall then be determined by a
				plurality vote of those Committee members in attendance; this second round of
				voting shall be by written ballot cast in such a manner that Committee members
				cannot observe other choices until after all ballots are cast. In determining
				these choices, the Committee shall give due consideration to the rankings
				provided by the reviewers.
c) Policy Against Multiple Awards
Selection of a single consultant as first choice for more than
				one contract shall not be made in a single session unless such selection is
				determined to be necessary and the reasons therefor are recorded in the
				Committee's records and a majority of those members present votes by written
				ballot to approve such reasons. For purposes of this Part, "single session"
				shall mean and include one or more meetings necessary for the Selection
				Committee to make all selections which are to be made from a single
				Professional Service Bulletin.
d) Identity of Firms
The identity of the second and third choice firms referred to
				in this Section shall, unless otherwise required by law, be maintained and
				treated by the Department as confidential and as for use only by the Department
				or another governmental agency entitled by law or by agreement to such
				information. Provided, however, that if negotiations fail with the first choice
				firm, the identity of the second choice firm shall then be considered public
				information. Similarly, the identity of the third choice firm, if negotiations
				fail with the second choice firm, shall then be considered public
				information.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.110 - Notification of Selections

Current through Register Vol. 48, No. 28, July 12, 2024
The Consultant Services Unit shall contact each first-choice
				firm that is selected by the Committee to inform it of its status and the
				ensuing negotiations. The name of the first-choice firm shall also be published
				in the next issue of the Professional Service Bulletin and the regular Service
				Bulletin.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.120 - Negotiations

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of the requesting Division or Office or his
				designee shall conduct negotiations with the firm selected as first of the
				three choices. If negotiations cannot be successfully concluded as evidenced by
				an executed contract with that firm, they shall be formally terminated.
				Negotiations shall then be initiated with the firm ranking second and if
				necessary, the firm ranking third, in that order or if no firm's proposal is
				determined to be suitable, the project will, if let on a contractual basis, be
				readvertised.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.130 - Waivers, Modifications

Current through Register Vol. 48, No. 28, July 12, 2024
Any portion or all of this Part may be waived or modified by
				the Secretary of Transportation where such waiver or modification is consistent
				with good governmental procurement practices and is in the best interests of
				the State. Requests for such a waiver or modification shall be submitted by the
				appropriate Director and shall be accompanied by a written statement setting
				forth the basis and need justifying the requested action.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 625 - SELECTION OF ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES › Section 625.140 - Complaint Procedure

Current through Register Vol. 48, No. 28, July 12, 2024
A complaint regarding any decision rendered by or action taken
				by any Division or Office of the Department pursuant to this Part may be filed
				with the Secretary of Transportation by submitting a written statement setting
				forth all the facts and circumstances together with the basis for making such
				complaint and specifically how such decision or action is alleged to be in
				contravention of this Part. Upon receipt of a complaint, the Secretary will
				determine whether, in the decision or action complained of, the Division or
				Office has acted in accordance with this Part and advise the person submitting
				the written statement as to this determination as to what additional action, if
				any, the Department will take. Provided, however, that any such complaint must
				be filed within 14 days from the time the person complaining becomes aware of
				the decision or action complained of or from the time information of such
				decision or action becomes generally available to the public, whichever occurs
				first.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.10 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) The purpose of this
				Part is to establish policies and procedures to allow the Illinois Department
				of Transportation (the Department), in cooperation with the Chief Procurement
				Officer for the Department, to fulfill its obligations to award all
				construction and maintenance contracts to the lowest responsive and responsible
				bidder by prequalifying contractors to determine their
				responsibility.
b) A
				prequalification rating grants neither a license to do business nor a right to
				bid on or to be awarded a Department contract. It is a preliminary
				determination of the responsibility of a bidder, who is otherwise in compliance
				with 44 Ill. Adm. Code 6, to do the work of a construction or maintenance
				contract advertised by the Department. Contractors prequalified by this Part
				may also be used by units of local government on contracts approved for letting
				and award by the Department.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.30 - Introduction to Prequalification

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				As required by Subpart B, each contractor shall be prequalified, or deemed
				eligible, prior to being granted Authorization to Bid on contracts advertised
				by the Department.
b) Except as
				otherwise provided in Section
				650.70,
				in order to become prequalified, an applicant shall submit an application for
				prequalification using forms furnished by the Department.
c) Upon receipt of a completed application,
				the Prequalification Section evaluates the information, determines the
				responsibility of the applicant and calculates a prequalification rating for
				the applicant.
d) The
				prequalification rating is a combination of two subratings: the financial
				rating and the work rating. The policies and procedures used by the
				Prequalification Section to determine these two subratings are delineated in
				this Subpart.
e) After the
				Prequalification Section determines the applicant to be responsible and
				calculates the applicant's prequalification ratings, the applicant will be
				issued a Certificate of Eligibility. Once prequalified, a contractor may be
				considered for Authorization to Bid on contracts within the contractor's
				available bidding capacity in accordance with Subpart B.
f) Pursuant to the Code, an applicant must
				also be prequalified or submit evidence of application with the Illinois
				Department of Human Rights (IDHR) prior to obtaining Authorization to Bid on
				contracts which are subject to the competitive bidding requirements of the
				Code. Information and forms concerning the rules of IDHR may be obtained from
				the following website:
http://www.illinois.gov/dhr/publiccontracts/Pages/default.aspx
.
g) Pursuant to Section 13.05 of the Business
				Corporation Act of 1983 [805 ILCS
				5/13.05 ], out-of-state contractors are required to
				secure a certificate from the Illinois Secretary of State authorizing them to
				do business in Illinois. All contractors are required to be
authorized
				to transact business or conduct affairs in Illinois prior to submission of a
				bid
[30
				ILCS 500/20-43 ]. In addition, out-of-state
				prequalified contractors are required to staff and maintain an office located
				within the geographic boundaries of the State of Illinois. The in-state office
				will be the primary office at which all business with the Department will be
				conducted. The certificate must be obtained prior to the execution of a
				contract. Application forms can be obtained from the following website:
http://www.cyberdriveillinois.com/departments/business_services/home.html
.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.40 - Application Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				application for prequalification is available on the Department's website at
http://www.idot.illinois.gov/doingbusiness/procurements/constructionservices/
index or by writing or calling:
Illinois Department of Transportation
Bureau of Construction, Prequalification Section
2300 South Dirksen Parkway, Room 322
Springfield, Illinois 62764
217/782-3413
b) An application for prequalification shall
				be complete and submitted on the form furnished by the Department and in
				accordance with this Part.
c) An
				application for prequalification shall consist of the following information:
1) The applicant's name, address, telephone
				number and telefax number;
2) The
				applicant's Federal Employer's Identification Number (F.E.I.N.) or social
				security number if the applicant does not have a F.E.I.N.;
3) The applicant's Illinois Department of
				Human Rights Identification Number and registration expiration date;
4) The applicant's completed Statement of
				Experience and Financial Condition;
5) All other information required by this
				Part or requested by the Prequalification Section.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.50 - Time for Submission

Current through Register Vol. 48, No. 28, July 12, 2024
a) An
				applicant seeking to be prequalified with the Department for the first time
				must submit a complete application for prequalification no later than 4:30 p.m.
				prevailing time no later than 21 days prior to the scheduled date of the
				letting for which the applicant desires to bid. If the day of receipt falls on
				a weekend or a holiday, the following work day will determine the cut-off. The
				Department gives public notice of the letting dates and cut-off dates in the
				Transportation Bulletin. The Prequalification Section will make its
				determination prior to the relevant letting date.
b) An applicant seeking to renew its
				prequalification ratings with the Department must submit a complete renewal
				application prior to the expiration of the applicant's existing
				prequalification ratings (see Section
				650.100
				for additional information).
c) An
				applicant seeking to revise its current prequalification ratings with the
				Department must submit revisions no later than 4:30 p.m. prevailing time no
				later than 21 days prior to the scheduled date of the letting for which the
				applicant desires to bid. The Prequalification Section will make its ratings
				determination prior to the relevant letting date.
d) If additional projects are advertised for
				a letting or special letting through the issuance of a supplemental bulletin,
				the day of receipt for application forms or additional information is seven
				days after the date of issuance of the supplemental bulletin to submit bids on
				those projects advertised in the supplemental bulletin.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.60 - Public Disclosure of Contractor Information

Current through Register Vol. 48, No. 28, July 12, 2024
The Department will, to the extent permitted by law, maintain
				  and treat all of the contractor's information as confidential and for use only
				  by the Department or other governmental agencies entitled by law or by
				  agreement to use such information.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.70 - Waiver of Prequalification and Additional Responsibility Considerations

Current through Register Vol. 48, No. 28, July 12, 2024
Prequalification may be waived or additional responsibility
				  or eligibility factors may be established for selected contracts advertised in
				  the Transportation Procurement Bulletin. In such contracts, the manner of
				  determining bidder responsibility will be stated in the advertised contract and
				  Transportation Procurement Bulletin. Contracts in which such waiver may be made
				  include, but are not limited to, contracts that require specialized skills not
				  covered by available work categories, contracts for furnished manufactured
				  products, small business set-asides, or contracts in which a waiver is
				  necessary to achieve sufficient competition. However, contractors must still
				  obtain an Illinois Department of Human Rights identification number and comply
				  with the procedures of Subpart B.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.80 - Issuance and Effect of Ratings

Current through Register Vol. 48, No. 28, July 12, 2024
a) Once the Prequalification Section has
				completed its analysis of all information relevant to the determination of
				ratings and has established the ratings of the applicant, a Certificate of
				Eligibility will be issued to the applicant. A copy of the Certificate of
				Eligibility will be provided to requesting units of local government.
b) Prequalification permits the prequalified
				contractor to make application for Authorization to Bid on contracts in
				accordance with the procedures of Subpart B. The Certificate of Eligibility may
				be used by units of local government as evidence of contractor eligibility to
				bid on contracts advertised and awarded by the units of local government with
				approval by the Department as required by law.
c) The Certificate of Eligibility and the
				ratings therein confer neither a license nor a right to bid on or to be awarded
				a contract. Prequalification is an initial, preliminary determination of
				responsibility which must be finally determined at the time of award and
				execution of a contract advertised by the Department or at the time of approval
				in the case of contracts subject to Department approval by law.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.90 - Effective Date of Ratings

Current through Register Vol. 48, No. 28, July 12, 2024
The effective date of a firm's prequalification shall be the
				  date on which the ratings are determined and approved unless, for a new
				  applicant, the application or additional information is received during the
				  prequalification cut-off period (see Section
				  650.50(a)
				  ) in advance of a letting. For a renewal applicant, the effective date of
				  prequalification shall be the date on which the ratings are determined and
				  approved unless the application or additional information is received after the
				  authorization to bid cut-off date (see Section
				  650.330(b)
				  ) in advance of a letting. In these instances, the effective date shall be the
				  day following the letting or the date on which the ratings are determined and
				  approved, whichever is later.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.100 - Expiration Date of Ratings

Current through Register Vol. 48, No. 28, July 12, 2024
All prequalification ratings issued by the Department will
				  expire sixteen months from the date of the financial statement (balance sheet).
				  The expiration date of current ratings will be shown on the Certificate of
				  Eligibility issued to the contractor. Four months prior to the expiration date
				  of the Certificate of Eligibility, the Department will mail a renewal notice to
				  the prequalified contractor stating that all required forms can be acquired at
www.dot.il.gov
if it intends to submit a
				  renewal application in accordance with Section
				  650.50
				  of this Part.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.110 - Denial or Revocation of Ratings

Current through Register Vol. 48, No. 28, July 12, 2024
a) Prequalification ratings will be denied,
				or previously issued ratings will be revoked, in the event the Department finds
				the applicant or contractor to be nonresponsible. Reasons or events for a
				finding of nonresponsibility include but are not limited to the following. The
				Department shall be notified by the applicant or prequalified contractor of any
				information known to them which is relevant to any of the following reasons:
1) the applicant failed to provide complete
				information regarding each item and schedule set forth in the application for
				prequalification or otherwise requested by the Department;
2) the applicant provided false information
				regarding the application;
3) the
				applicant is suspended pursuant to Sections 20-75 and 50-65 of the Illinois
				Procurement Code [30 ILCS 500/20-75 and 50 -65] by the Department or another
				State agency;
4) the applicant is
				suspended or debarred by the United States through a federal agency;
5) the applicant is suspended by the
				Department of Labor pursuant to Section 11a of the Prevailing Wage Act
				[820 ILCS
				130/11a ];
6) the applicant is suspended or debarred
				because of bid rigging or bid rotating convictions pursuant to the provisions
				of Article 33E of the Criminal Code of 1961 [720 ILCS 5 /Art. 33E];
7) the applicant is suspended or debarred
				pursuant to the provisions of the Illinois Procurement Code [30 ILCS 500
				];
8) the applicant is suspended or
				debarred pursuant to the operation of Section 6 of the Drug Free Workplace Act
				[30
				ILCS 580/6 ];
9) the applicant is an individual and
				debarred by operation of the Educational Loan Default Act [5 ILCS 385
				];
10) the applicant is suspended
				or debarred by operation of Section 25 of the Procurement of Domestic Products
				Act [30 ILCS 517/25
				];
11) the applicant is not
				eligible pursuant to, or has failed to comply with, the requirements of this
				Part;
12) the applicant has filed
				for protection from creditors pursuant to the bankruptcy laws of the United
				States;
13) the applicant's
				performance evaluation is at or below the levels provided in Section
				650.240(e) and
				(f) of this Part;
14) the applicant has failed to execute a
				contract after award, has been declared in default or has otherwise
				substantially breached its obligations on any contract or contracts awarded or
				approved for award by the Department; or
15) the applicant has been convicted for the
				violation of any State or federal law having relevance to the integrity and
				reliability of the applicant.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.120 - Extension of Ratings

Current through Register Vol. 48, No. 28, July 12, 2024
a) A
				temporary extension of prequalification ratings due for expiration may be
				granted by the Department for good cause which may include, but is not limited
				to, the following examples:
1) The contractor
				has changed the fiscal year end of the company.
2) The contractor has changed the certified
				public accountant who will perform the audit after the audit has
				started.
3) The contractor has been
				granted an extension for filing taxes by the Internal Revenue
				Service.
4) The contractor's
				records have been destroyed by fire, wind, water, or such other similar event
				beyond the contractor's control.
5)
				The contractor's certified public accountant requests an extension of time
				because of a heavy workload of tax returns.
6) The contractor's certified public
				accountant is unable to complete the audit due to his/her illness.
7) The certified public accountant is unable
				to complete the audit due to illness of the sole owner, stockholder, officer or
				director of the company being audited.
8) The contractor has a minor organizational
				change involving ownership, officers or directors without financial impact. An
				extension will not be granted due to organizational changes involving an
				acquisition by the contractor.
9)
				The contractor changes from individual to corporate status.
10) The contractor changes from partnership
				to corporate status.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.140 - Transfer of Prequalification Ratings

Current through Register Vol. 48, No. 28, July 12, 2024
Prequalification ratings shall not be assigned or transferred
				  by the contractor.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.150 - Reconsideration and Appeal

Current through Register Vol. 48, No. 28, July 12, 2024
a) If
				an applicant is denied ratings, a contractor has its ratings revoked, a
				contractor has its ratings revised, or an applicant is issued incorrect ratings
				on a Certificate of Eligibility, the applicant or contractor may request
				reconsideration by notifying the Prequalification Section by filing a written
				Request for Reconsideration within thirty days of the issue date on the face of
				the Certificate or of the date on the notification of denial or
				revocation.
b) A Request for
				Reconsideration shall clearly state the basis of the request and be supported
				by information of the type required by this Part which would indicate that the
				ratings should be amended or that the action of the Prequalification Section
				should be modified or reversed.
c)
				The Engineer of Construction will review the Request for Reconsideration and
				the applicant or contractor shall provide any additional requested information
				for purposes of the review. The review will be completed within 14 days after
				receipt unless the Engineer extends the time for review in order to provide for
				a full and complete review. Upon completion of the review, the Engineer of
				Construction shall notify the applicant of the results and provide the
				applicant or contractor with an amended Certificate of Eligibility or written
				confirmation of the previous determination or action including an explanation
				of the reasons for the confirmation.
d) If the applicant or contractor remains
				unsatisfied with the results of the Engineer of Construction review, the
				applicant or contractor may file a written appeal to the Director within
				fourteen days of the date of the Engineer of Construction final
				action.
e) The appeal shall state
				with specificity the basis of the appeal and the reasons why the decision of
				the Engineer of Construction is incorrect. No new issues may be raised. The
				appeal shall further state whether the applicant or contractor requests an
				opportunity to make a verbal presentation to the Director.
f) The Director will review all information
				submitted with the appeal and will consider the verbal presentation of the
				applicant or contractor. The appeals will be completed within 14 days after
				receipt unless the Director extends the time in order to provide for a full and
				complete review. The Director will notify the applicant or contractor of his
				decision in writing and shall include an explanation of the reasons for the
				decision. The decision of the Director shall be final.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.160 - Financial Rating - General

Current through Register Vol. 48, No. 28, July 12, 2024
a) The financial rating serves two functions:
1) To measure the applicant's ability to
				sustain cash flow for the duration of an awarded contract and
2) To indicate the maximum amount of
				uncompleted work that the applicant may have under contract at any one
				time.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 650 - PREQUALIFICATION OF CONTRACTORS, AUTHORIZATION TO BID, AND SUBCONTRACTOR REGISTRATION › Subpart A - PREQUALIFICATION › Section 650.170 - Financial Statement

Current through Register Vol. 48, No. 28, July 12, 2024
An applicant may obtain a financial rating in either an
				  audited or unaudited status. Audited financial information provides the
				  Prequalification Section with reliable information, whereas unaudited financial
				  information is subject to certain restrictions as provided for in subsection
				  (c) of this Section.
a) Audited Status
The Department will require all applicants seeking an audited
				  status to adhere to the following:
1)
				An applicant shall submit the Department's "Certificate of Accountant" with the
				completed financial statement. An Independent Auditor's Opinion Letter is
				acceptable in lieu of the Certificate of Accountant, if the applicant desires
				to submit only the balance sheet, auditor's notes, and an income
				statement.
2) All data shall be
				secured from an audit conducted no more than 12 months prior to the time the
				financial statement is received by the Department.
3) Financial statements which are only
				compiled or reviewed by a CPA are not accepted for prequalification in an
				audited status.
4) The audit of the
				applicant's records shall be conducted in accordance with generally accepted
				accounting standards.
5) The
				financial statement shall be prepared by a Certified Public Accountant (CPA)
				who has been licensed by the Illinois Department of Financial and Professional
				Regulation or an out-of-state CPA who has been issued a license by that state.
				A financial statement will be considered unaudited if prepared by a
				non-licensed CPA.
6) No certified
				financial statement will be accepted that has been prepared by an accountant
				who has a direct or indirect interest, financial or otherwise, in the business
				of the applicant submitting the statement.
7) The applicant shall submit a report
				prepared by the CPA who conducted the audit if the Department's Certificate of
				Accountant is not submitted. The report shall contain the following
				information:
A) name, address, and telephone
				number of the accounting firm involved with the audit;
B) the license number, state of license,
				expiration date of license and signature of the CPA conducting the
				audit;
C) the date of
				audit;
D) the degree of
				responsibility assumed by the CPA; and
E) the accountant's opinion (see subsection
				(b) of this Section).