Connecticut Administrative Code › Title 1 - Provisions of General Application › 21j - Organization and Rules of Practice › III - RULES OF PRACTICE › Article 3 - MISCELLANEOUS PROCEEDINGS › Part 4 - Personal Data Act Provisions › Section 1-21j-51 - Definitions

Current through July 10, 2024
When used in sections 1-21j-51 to
						1-21j-57,
						inclusive, of the regulations of Connecticut state agencies, the following
						terms shall have the meanings herein specified, unless the context otherwise
						indicates.
(a) "Agency" means each
					 state or municipal board, commission, department or officer, other than the
					 legislature, courts, governor, lieutenant governor, attorney general or town or
					 regional boards of education, which maintains a personal data system.
(b) "Attorney" means an attorney at law
					 empowered by a person to assert the confidentiality of or right of access to
					 personal data under chapter 55 of the general statutes.
(c) "Authorized representative" means a
					 parent, or a guardian or conservator, other than an attorney, appointed to act
					 on behalf of a person and empowered by such person to assert the
					 confidentiality of or right of access to personal data under chapter 55 of the
					 general statutes.
(d) "Automated
					 personal data system" means a personal data system in which data are stored, in
					 whole or part, in a computer or in computer accessible files.
(e) "Case file" means that compilation of
					 personal data, in either manual or automated form, relating to a specific
					 commission investigation, contested case, declaratory ruling or court
					 case.
(f) "Computer accessible
					 files" means any personal data which are stored on-line or off-line, which can
					 be identified by use of electronic means, including but not limited to
					 microfilm and microfilm devices, which includes but is not limited to magnetic
					 tape, magnetic film, magnetic disks, magnetic drums, internal memory utilized
					 by any processing device, including computers or telecommunications control
					 units, punched cards, optically scanable paper or film.
(g) "Employment record" means that
					 compilation of personal data, in either manual or automated form, which relates
					 to the qualifications of employment applicants.
(h) "Maintain" means collect, maintain, use
					 or disseminate.
(i) "Manual
					 personal data system" means a personal data system other than an automated
					 personal data system.
(j) "Person"
					 means an individual of any age concerning whom personal data are maintained in
					 a personal data system, or a person's attorney or authorized
					 representative.
(k) "Personal data"
					 means any information about a person's education, finances, medical or
					 emotional condition or history, employment or business history, family or
					 personal relationships, reputation or character which because of name,
					 identifying number, mark or description can be readily associated with a
					 particular person. "Personal data" shall not be construed to make available to
					 a person any record described in subdivision (3) of subsection (b) of section
					 1-19 of the general statutes.
(l)
					 "Personal data system" means a collection of records containing personal
					 data.
(m) "Personnel file" means
					 that compilation of personal data, in either manual or automated form, relating
					 to a commission employee's employment and personnel activities, including, but
					 not limited to, his or her performance, evaluation and payroll and other
					 employment-related record-keeping which is necessary for the conduct of the
					 commission's business and which is kept and maintained by the commission's
					 business office.
(n) "Record" means
					 any collection of personal data which is collected, maintained or
					 disseminated.
(o) "Categories of
					 personal data" means the classifications of personal information set forth in
					 subdivision (9) of Section
					 4-190 of the general
					 statutes.
(p) "Other data" means
					 any information which because of name, identifying number, mark or description
					 can be readily associated with a particular person.