Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 2000 - SECRETARY OF STATE STANDARD PROCUREMENT › Subpart C - PROCUREMENT AUTHORITY › Section 2000.1005 - Conduct and Oversight of Procurements

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Chief Procurement Officer. The Secretary of State shall designate a chief
				procurement officer (CPO) for purposes of the Code and this Part. The CPO may
				conduct any or all procurements on behalf of the SOS. The CPO must have at
				least 5 years of experience in State budgeting or procurement activities or be
				a certified professional public buyer or certified public purchasing officer by
				the Universal Public Purchasing Certification Council. The CPO must be a
				resident of the State of Illinois and shall owe a fiduciary duty to the State.
				The CPO is responsible for signing all written award determination letters,
				stating the reasoning for any contract award decision. The CPO performs other
				duties as required by law.
b) State
				Purchasing Officer (SPO). The Secretary may appoint one or more SPOs to conduct
				procurement in accordance with the terms of the appointment and this Part. The
				employee performing the duties of the SPO will be classified as a Merit
				Compensation employee pursuant to Secretary of State Department of Personnel
				rules (80 Ill. Adm. Code 410 and 420) and, upon attaining certified status,
				will have the employment protections afforded that status. SPOs must be
				certified as a professional public buyer or a public purchasing officer by the
				Universal Public Purchasing Certification Council within 18 months after
				appointment. In the absence of an SPO, the CPO may designate a temporary acting
				SPO. The SPO exercises procurement authority at the direction of the CPO, and
				the decisions of an SPO are subject to review by the CPO. The SPO may enter
				into contracts on behalf of the Office of the Secretary of State. The SPO
				performs other duties as required by law.
c) Procurement Compliance Monitor. The
				Secretary of State Inspector General appointed pursuant to Section 14 of the
				Secretary of State Act [15 ILCS 305  ], or a designee, shall serve as the
				Procurement Compliance Monitor. If a designee is appointed to serve as the
				monitor, that designee will be classified as a Merit Compensation employee
				pursuant to Secretary of State Department of Personnel rules (80 Ill. Adm. Code
				410 and 420) and, upon attaining certified status, will have the employment
				protections afforded that status. It is the duty of the monitor to oversee and
				review the procurement processes. The monitor communicates directly with the
				Secretary and:
1) has the right to review all
				contracts, attend any procurement meeting, and access reports and
				files;
2) issues reports to the CPO
				regarding outstanding procurement problems;
3) ensures transparency and compliance with
				procurement laws;
4) reports
				findings of waste to SOS departments. If the department does not correct
				circumstances causing the waste, the monitor will report to the CPO and the
				Inspector General; and
5) performs
				other duties as required by law.