Arizona Administrative Code › Title 6 - ECONOMIC SECURITY › Chapter 4 - DEPARTMENT OF ECONOMIC SECURITY - REHABILITATION SERVICES › Article 4 - OTHER RULES AND PROVISIONS THAT RELATE TO PROVIDING SERVICES TO INDIVIDUALS › Section R6-4-405 - Confidentiality

Current through Register Vol. 30, No. 28, July 12, 2024
A. Definitions.
1. "Client information." Client information,
				written or otherwise, includes all medical, psychological, social, personal,
				financial, vocational and evaluative information which Vocational
				Rehabilitation acquires in the VR process.
2. "Informed consent of client." Informed
				consent is never presumed. A complete and signed authorization indicates
				"informed consent" in most cases. An authorization for release of information
				must include the following:
a. From whom the
				information is being requested;
b.
				The recipient of the information and his/her relationship to the
				client;
c. The type of information
				being requested;
d. The purpose for
				which information is being requested;
e. The duration for which client consent is
				being given;
f. An assurance,
				signed by the individual requesting the information, that information received
				will be treated as confidential and will not be used contrary to the expressed
				intent of the request.
3. "Primary source information." All that
				information which Vocational Rehabilitation acquired through personal
				interaction with client and evaluations and reports done at counselor's request
				and written specifically for VR.
4.
				"Secondary source information." All that information which Vocational
				Rehabilitation acquired from other sources but not originally done for or
				intended for Vocational Rehabilitation use.
5. "Direct administration of a client's
				rehabilitation program." Sharing information under the following circumstances
				constitutes sharing information in the direct administration of a
				rehabilitation program:
a. To assist in the
				diagnostic process; i.e., sharing existing medical and psychological
				information with other specialists on an as needed basis;
b. To develop an appropriate program of
				services; i.e., sharing such information as necessary or appropriate with
				rehabilitation facilities or other vendors who may become providers of
				rehabilitation services;
c. To
				search out and obtain similar benefit resources; i.e., sharing information with
				any similar benefit resource but only for the express purpose of determining
				eligibility for such similar benefits;
d. To ensure success of an IWRP (Program of
				Services); i.e., sharing information on a "need to know" basis with service
				providers and within the constraints of B.(below) to ensure the success of a
				Program of Services;
e. To assist
				the client in finding and obtaining or retaining employment; i.e., sharing such
				information with the (prospective) employer as is necessary to obtain, retain,
				or ensure suitable placement;
f. To
				provide continuity of services; i.e., sharing client information with other
				state VR personnel or between states as necessary to ensure continuity and
				consistency in Agency dealings with the individual.
6. "Individualized Written Rehabilitation
				Program (IWRP)." That part of the individual client case file which contains
				the program of services and all basic understandings and ensurances including
				client's consent to release of information in the administration of a
				rehabilitation program, and an assurance that otherwise client information will
				be held confidential.
7. "Client's
				representative." In the context of this Section, "representative" is an
				individual, so designated by the client, who is competent to handle personal
				client information and will do so responsibly for the benefit of the
				client.