Florida Administrative Code › 27 - EXECUTIVE OFFICE OF THE GOVERNOR › 27P - Division of Emergency Management › Chapter 27P-19 - BASE FUNDING FOR COUNTY EMERGENCY MANAGEMENT AGENCIES, EMERGENCY MANAGEMENT COMPETITIVE GRANT PROGRAM AND MUNICIPAL COMPETITIVE GRANT PROGRAM RULE › Section 27P-19.010 - Disbursement

Current through Reg. 50, No. 138; July 16, 2024
(1) The amount of funds estimated as
				available for Base Grant and Competitive Award allocations shall be noticed
				prior to each grant cycle.
(2) Base
				Grant Awards provided under this rule shall be offered to the Board of County
				Commissioners. Competitive Awards shall be offered to and accepted by the chief
				executive officer, or by the appropriate governing body, if a local
				government.
(3) Funds disbursed to
				the Recipient for a competitive award by the Division that are not expended in
				implementing the project shall be returned to the Division, along with interest
				earned on the funds, within ninety (90) days of the expiration of the award
				agreement. If the Recipient succeeds in acquiring products or services for less
				than the budgeted amount, then it shall notify the Division and request
				authorization to apply the unexpended funds to the project, identifying the
				proposed use for the unexpended funds. If the unexpended funds can be applied
				to enhance the project through acquisition of additional equipment or services
				which will provide the same benefit as the approved project, then the Division
				may approve the use of the unexpended funds. Overbudgeting projects will result
				in a diminished score of the project.
(4) Each Recipient may receive trust funds
				from the Division on a quarterly basis, based on the submittal of reports. Said
				reports shall be provided using the forms included in the grant agreement, as
				supplemented by any particular information requested in writing by the Division
				prior to the due date of the report. The term of a competitive grant shall be
				as set forth in the grant agreement, subject to any limitations imposed by the
				applicable legislative appropriation. Any extensions shall be governed by
				Section  287.057(11),
				F.S.
(5) All recipients of trust
				funds shall cause a financial audit to be performed in accordance with Section
				 216.349, F.S. A report of the
				audit will be forwarded to the Division within 60 days of its
				completion.
(6) Upon written
				request and accompanying documentation detailing exceptional circumstances
				justifying the need, not later than March 31 of each year, Base Grant
				Recipients receiving trust funds may carry forward up to twenty-five (25)
				percent of a single year grant award to the next fiscal year. For purposes of
				this rule, amonts approved by the Division for carry forward from the award
				year into the next award year, will be considered to have been spent. Base
				Grant Recipients shall establish a separate account code in an interest bearing
				account for approved carry forward funds and must annually report the use of
				the funds and fund balances to the Division with the recipients annual Base
				Grant close out report until the funds are fully expended.
(7) Recipients shall comply with all
				applicable procurement rules and regulations in securing goods and services to
				implement a proposed project. For purposes of the competitive grant programs
				only, the Recipient shall identify the applicable procurement rules,
				regulations and standards to be used in the first progress report to the
				Division following the notice of award.
(8) The Recipient shall establish a separate
				account code in an interest bearing account for tracking all deposits,
				expenditures and interest pertaining to an award. A separate account code shall
				be established for each award received.
(9) The Division shall be permitted to
				inspect and monitor the records and facilities of funded projects and award
				recipients. Such inspections may occur without notice at any reasonable time,
				which shall be presumed to be normal business hours on Monday through
				Friday.
(10) The Division shall
				prescribe the type of information, timing and format in which project
				information shall be reported in the grant agreement. In the event that the
				Division determines that additional reports are necessary in order to
				demonstrate compliance with this rule chapter or the terms of the grant
				agreement, then the grant recipient shall supply said reports. Failure to meet
				the requirements related to reporting shall constitute noncompliance.
(11) Allowable costs shall be determined in
				accordance with applicable Federal Office of Management and Budget Circulars,
				or, in the event no circular applies, by  48 C.F.R. part 31  CONTRACT COST
				PRINCIPLES AND PROCEDURES.
Rulemaking Authority
					 252.35(2)(x),
					 252.373 FS. Law Implemented
					 216.052,
					 252.35,
					 252.373,
					 252.38
					 FS.
New 1-12-94, Amended 6-21-95, 11-13-96, 11-27-03, 1-3-06,
					 Formerly  9G-19.010, Amended
					 7-18-13.