reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 851 - ACCESS TO RECORDS OF THE DEPARTMENT OF CORRECTIONS › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 851.460 - Circuit Court Review

Current through Register Vol. 48, No. 28, July 12, 2024
A requester also has the right to file suit for injunctive or
				  declaratory relief in the Circuit Court for Sangamon County or for the county
				  in which the requester resides, in accordance with the procedures set forth in
				  Section 11 of FOIA.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 851 - ACCESS TO RECORDS OF THE DEPARTMENT OF CORRECTIONS › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 851.470 - Administrative Review

Current through Register Vol. 48, No. 28, July 12, 2024
A binding opinion issued by the Attorney General
				  shall be considered a final decision of an administrative agency, for purposes
				  of administrative review under the Administrative Review Law [ 735 ILCS 5 /Art.
				  III]. An action for administrative review of a binding opinion of the Attorney
				  General shall be commenced in Cook County or Sangamon County. An advisory
				  opinion issued to the Agency shall not be considered a final decision of the
				  Attorney General for purposes of this Section.
(Section 11.5 of
				  FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 851 - ACCESS TO RECORDS OF THE DEPARTMENT OF CORRECTIONS › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 851.500 - Inspection and Copy of Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Agency may make available records for personal inspection at the Agency's
				Springfield, office located at 1301 Concordia Court, Springfield IL 62702, the
				Chicago office located at the James R. Thompson Center, 100 W. Randolph Street,
				Chicago IL 60601 or the Marion office located at 2309 W. Main Street, Marion IL
				62959, or at another location agreed to by both the Agency and the requester.
				No original record shall be removed from State-controlled premises except under
				constant supervision of the agency responsible for maintaining the record. The
				Agency may provide records in duplicate forms, including, but not limited to,
				paper copies, data processing printouts, videotape, microfilm, audio tape, reel
				to reel microfilm, photographs, computer disks and diazo.
b)
When a person requests a copy of a
				record maintained in an electronic format, the Agency shall furnish it in the
				electronic format specified by the requester, if feasible. If it is not
				feasible to furnish the records in the specified electronic format, then the
				Agency shall furnish it in the format in which it is maintained by the Agency,
				or in paper format at the option of the requester.
(Section 6(a) of
				FOIA)
c) A requester may inspect
				records by appointment only, scheduled subject to space availability. The
				Agency will schedule inspection appointments to take place during normal
				business hours Monday through Friday, exclusive of State holidays. If the
				requester must cancel the viewing appointment, the requester shall so inform
				the Agency as soon as possible before the appointment.
d) In order to maintain routine Agency
				operations, the requester may be asked to leave the inspection area for a
				specified period of time.
e) The
				requester will have access only to the designated inspection area.
f) Requesters shall not be permitted to take
				briefcases, folders or similar materials into the room where the inspection
				takes place. An Agency employee may be present during the inspection.
g) The requester shall segregate and identify
				the documents to be copied during the course of the inspection.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 851 - ACCESS TO RECORDS OF THE DEPARTMENT OF CORRECTIONS › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 851.510 - Fees for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) In accordance
				with Section 851.520, unless a fee is otherwise fixed by statute, the Agency
				will provide copies of records and certifications of records in accordance with
				the fee schedule set forth in Appendix A.
b)
In calculating its actual cost for
				reproducing records or for the use of the equipment of the Agency to reproduce
				records, the Agency will not include the costs of any search for and review of
				the records or other personnel costs associated with reproducing the records,
				except as allowed by subsection (f).
(Section 6(b) of FOIA)
c) In order to expedite the copying of
				records that the Agency cannot copy, due to the volume of the request or the
				operational needs of the Agency, in the timelines established in Section
				851.400, the requester may provide, at the requester's expense, the copy
				machine, all necessary materials, and the labor to copy the public records at
				the Agency headquarters listed in Section 851.500, or at another location
				agreed to by both the Agency and the requester. No original record shall be
				removed from State-controlled premises except under constant supervision of the
				agency responsible for maintaining the record.
d) Copies of records will be provided to the
				requester only upon payment of any fees due.
The Agency may charge the
				requester for the actual cost of purchasing the recording medium, whether disc,
				diskette, tape or other medium, but the Agency will not charge the requester
				for the costs of any search for and review of the records or other personnel
				costs associated with reproducing the records, except as allowed by subsection
				(f).
(Section 6(a) of FOIA) Payment must be by check or money order
				sent to the Agency, payable to "Treasurer, State of Illinois".
e) If a contractor is used to inspect or copy
				records, the following procedures shall apply:
1) The requester, rather than the Agency,
				must contract with the contractor;
2) The requester is responsible for all fees
				charged by the contractor;
3) The
				requester must notify the Agency of the contractor to be used prior to the
				scheduled on-site inspection or copying;
4) Only Agency personnel may provide records
				to the contractor;
5) The Agency
				must have verification that the requester has paid the Agency, if payment is
				due, for the copying of the records before providing the records to the
				contractor; and
6) The requester
				must provide to the Agency the contractor's written agreement to hold the
				records secure and to copy the records only for the purpose stated by the
				requester.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 851 - ACCESS TO RECORDS OF THE DEPARTMENT OF CORRECTIONS › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 851.520 - Reduction and Waiver of Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Fees may be reduced or waived by the Agency if the requester states the
				specific purpose for the request and indicates that a waiver or reduction of
				the fee is in the public interest. In making this determination, the Agency
				will consider the following:
1)
Whether the principal purpose of the request is to disseminate
				information regarding the health, safety, welfare or legal rights of the
				general public; and
2)
Whether the principal purpose of the request is personal or commercial
				benefit. For purposes of this subsection
(a)
, "commercial
				benefit" shall not apply to requests made by news media when the principal
				purpose of the request is to access and disseminate information regarding the
				health, safety, welfare or legal rights of the general public.
(Section 6(c) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 851 - ACCESS TO RECORDS OF THE DEPARTMENT OF CORRECTIONS › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Appendix A - Fee Schedule for Duplication and Certification of Records

Current through Register Vol. 48, No. 28, July 12, 2024
TYPE OF DUPLICATION
FEE (PER COPY)
Paper copy from original, up to and including 50
							 copies of black and white, letter or legal sized copies
No charge
Paper copy from original, in excess of 50 copies of
							 black and white, letter or legal sized copies
$.15/page
Paper copy from microfilm original
$.15/page
Microfilm diazo from original
$.50/diazo
VHS video copy of tape
Actual cost of the reproduction
Audio tape copy of tape
Actual cost of the reproduction
CD ROM disk
Actual cost of the reproduction
Photograph from negative
Actual cost of the reproduction
Blueprints/oversized prints
Actual cost of the reproduction
Paper copies in color or in a size other than letter
							 or legal
Actual cost of the reproduction
Certification fee
$1.00/record
Expense for delivery other than by First Class U.S. Mail
					 must be borne by the requester.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 876 - IMPLEMENTATION OF THE ILLINOIS FREEDOM OF INFORMATION ACT (Repealed) › Subpart C - PROCEDURES FOR DEPARTMENT RESPONSE TO REQUESTS FOR PUBLIC RECORDS (Repealed) › Section 876.302 - Types of Department Responses (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 876 - IMPLEMENTATION OF THE ILLINOIS FREEDOM OF INFORMATION ACT (Repealed) › Subpart E - PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTORS (Repealed) › Section 876.501 - Inspection of Records at Department Offices (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 876 - IMPLEMENTATION OF THE ILLINOIS FREEDOM OF INFORMATION ACT (Repealed) › Subpart E - PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTORS (Repealed) › Section 876.503 - General Materials Available from the Freedom of Information Officer (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.10 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to the authority set forth by The Freedom of
				Information Act, these rules are established to accomplish the following
				purposes:
a) Create a procedure by
			 which the public may request and obtain public records.
b) Support the policy of providing public
			 access to the public records in the possession of the Department of Financial
			 Institutions.
c) Protect legitimate
			 privacy interests and maintain administrative efficiency.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
For the purpose of these rules, all terms used shall have the
				same meaning and interpretation as in The Freedom of Information Act, with
				specifics defined as:
a) "FOIA" means
			 The Freedom of Information Act.
b)
			 "Department" means the Department of Financial Institutions.
c) "Freedom of Information Officer"
			 designates the individual responsible for receiving and responding to written
			 requests for public records.
d)
			 "Public Records" are all records, documents and materials having been prepared,
			 or having been or being used, received, possessed or under the control of the
			 Department unless specifically exempt for inspection and copying under the
			 FOIA.
e) "Requestor" means a person
			 who submits a written request for public records in accordance with these
			 rules.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.30 - Person to Whom Requests Are Submitted

Current through Register Vol. 48, No. 28, July 12, 2024
a) Requests for Public Records shall be
			 submitted to the Freedom of Information Officer of the Department.
b) Requests shall be submitted (in writing)
			 to the following address:
Freedom of Information Officer
State of Illinois
Department of Financial Institutions
160 North LaSalle Street, Room 500
Chicago, Illinois 60601.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.40 - Procedural Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Requests shall be made in writing and may be submitted on FOIA request forms as
			 provided by the Department.
b)
			 Requests should provide the following information:
1) The requestor's full name, address and
			 phone number.
2) A brief
			 description of the public records sought, being as specific as
			 possible.
3) The purpose of the
			 request - whether the request is for inspection of public records, copies of
			 public records, etc.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.50 - Timetable for Department Compliance

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Department shall respond to a written
			 request for public records within seven (7) working days after receipt of such
			 by the Freedom of Information Officer.
b) The Department may give notice of an
			 extension of time to comply; however, this time cannot exceed an additional
			 seven (7) working days.
1) This extension is
			 allowable only for reasons as listed in Section 3(d) of the FOIA.
2) A notice of extension must state the
			 reasons why, in accordance with terms and conditions of the FOIA, the extension
			 is deemed necessary.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.60 - Types of Department Responses

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Department shall respond to a request
			 for public records as follows:
1) Approve the
			 request.
A) The Department may provide the
			 materials immediately;
B) The
			 Department may give notice that the materials shall be made available upon
			 payment of reproduction costs; or
C) The Department may give notice of the time
			 and place for inspection of records.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.70 - Appeal Procedures of a Denied Request

Current through Register Vol. 48, No. 28, July 12, 2024
a) A requestor whose request has been denied
			 by the Freedom of Information Officer may appeal the denial to the Director of
			 the Department.
1) The notice of appeal shall
			 be in writing and sent to:
Director
State of Illinois
Department of Financial Institutions
160 North LaSalle, Room 500
Chicago, Illinois 60601.
2) The notice of appeal shall include:
A) A copy of the original request.
B) A copy of the denial received by the
			 requestor.
C) A statement of the
			 reasons why the appeal should be granted.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.80 - Fee Schedule for Duplication of Public Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) Copies of public records shall be provided
			 to the requester only upon payment of any charges which are due.
b) These charges for copies of public records
			 shall be assessed as follows:
Type of Duplication
Per Copy Charge
Paper Copy from Paper Original
$ .50
Paper Copy from Microfilm Original
$ .75
c)
			 Some records possessed by the Department are in other form than those above -
			 book, computer printout or pamphlet form. A charge may be assessed for these
			 materials based upon the cost of such incurred by the Department.
d) Charges may be waived as follows:
1) When the requestor is a State
			 Agency;
2) When the requestor is a
			 Constitutional Officer;
3) When the
			 requestor is a member of the General Assembly; or
4) When the Freedom of Information Officer
			 determines that a waiver serves public interest.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.90 - Inspection of Records at Department Offices

Current through Register Vol. 48, No. 28, July 12, 2024
a) Public records will generally be made
			 available for inspection during normal working hours of the Department at the
			 Office of the Freedom of Information Officer. For purposes of convenience,
			 either the Department or the requestor may request that inspection take place
			 in another Department location.
b)
			 Public Records which the requestor wishes to have copies shall be segregated
			 during the course of inspection.
1) An
			 employee of the Department shall be present throughout the
			 inspection.
2) During course of
			 inspection, a requestor may be prohibited from bringing bags, brief cases or
			 other containers into the inspection area.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 901 - FREEDOM OF INFORMATION › Section 901.100 - General Materials Available From the Freedom of Information Officer

Current through Register Vol. 48, No. 28, July 12, 2024
The Freedom of Information Officer shall prominently display
				and make available, at both the Department's Springfield and Chicago locations,
				to the public at no charge the following:
a) A brief description of the Department's
			 Structure, Purpose, and Budget.
b)
			 A brief description of the means for requesting information and public
			 records.
c) A list of types and
			 categories of public records maintained by the Department.
d) A list of identification and members of
			 any Board, Commission or Council which operates in an advisory capacity to the
			 Department.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 925 - RULEMAKING AND ORGANIZATION › Subpart A - RULEMAKING › Section 925.110 - Rulemaking

Current through Register Vol. 48, No. 28, July 12, 2024
Any person may request that the Department promulgate, amend
				  or repeal a rule by submitting a written petition to the Director. The petition
				  shall be to typewritten on standard letter-size paper, shall set forth in
				  particular the rulemaking action desired, and should contain the person's
				  arguments or reasons in support thereof. At least two copies shall be sent or
				  delivered to the Director at the Department's Chicago office. Any petition
				  filed in accordance herewith shall be considered by the Director and the
				  petitioner shall be notified in writing as to its disposition. The Director
				  shall not hear oral arguments or presentations upon such a petition unless
				  clarification of the issues raised therein is desired. If the proposed
				  amendments are approved by the Director, the rulemaking provisions of the
				  Illinois Administrative Procedure Act shall be followed in adopting the
				  amendment.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 925 - RULEMAKING AND ORGANIZATION › Subpart B - ORGANIZATION › Section 925.210 - Structure of the Department

Current through Register Vol. 48, No. 28, July 12, 2024
The Department of Human Rights is headed by a Director
				  appointed by the Governor with the advice and consent of the Senate. The
				  Department is organized in four divisions: Administration, Legal, Charge
				  Processing and Compliance. The Department's structure is depicted in Appendix
				  A.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart A - INTRODUCTION › Section 926.110 - Summary and Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part
				states the policy of the Department of Human Rights (Agency) for making its
				records available for reasonable public inspection while, at the same time,
				protecting legitimate interests in confidentiality.
b) This Part:
1) Establishes the following classifications
				for records in the Agency's possession:
A)
				Records that shall be disclosed; and
B) Records that shall be withheld from
				disclosure.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart B - GENERAL PROVISIONS › Section 926.210 - Investigation Records and Files

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				This Section pertains to oral requests for files and written requests that do
				not comply with Section
				926.420.
				All contents of files maintained by the Agency pertaining to charges shall be
				confidential and not subject to public disclosure. The only exceptions are as
				follows:
1) The parties to a charge may
				request permission to inspect portions of a file, pursuant to subsection (b) of
				this Section, excluding:
A) internal
				memoranda;
B) work papers and draft
				documents;
C) fact-finding
				conference notes and U.S. Equal Employment Opportunity Commission
				investigator's notes;
D) materials
				reflecting the deliberative processes, mental impressions, or legal theories
				and advice of the Agency;
E)
				material generated in preparation for judicial or administrative
				proceedings;
F) the identities of
				confidential witnesses; and
G)
				documents maintained by the Agency pertaining to conciliation, mediation, or
				other settlement effort conducted upon any charge, including but not limited to
				any reports furnished to or prepared by the Agency in connection with
				conciliation efforts, unless all parties and the Agency agree in writing to
				disclosure and to the persons to whom they may be disclosed.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart B - GENERAL PROVISIONS › Section 926.220 - Training

Current through Register Vol. 48, No. 28, July 12, 2024
a) Illinois
				Department of Human Rights Institute for Training and Development (Training
				Institute) provides training to governmental as well as to non-governmental
				entities. The Training Institute course offerings may be found at
				www2.Illinois.gov/dhr.
b) A request
				for training may be submitted by telephone, via mail or via e-mail to the
				Department's Training Institute. The request should state the course desired,
				the number of anticipated participants in the training and the name of the
				contact person. The Department's Training Institute will respond to the request
				for training by providing the cost of training and dates when Department staff
				is available.
c) The cost for
				on-site training for non-governmental, for-profit entities with more than 50
				employees and not-for-profit entities with more than 50 employees will be
				$1,050 for a 3-hour training session for up to 35 attendees, plus reimbursement
				for travel expenses. The cost for on-site training for non-governmental,
				for-profit entities with 50 employees or fewer will be $500 for a 3-hour
				training session for up to 35 attendees, plus reimbursement for travel
				expenses. The Training Institute will charge $5 for each person over 35
				attendees. The entity seeking training shall send its payment in the form of
				certified check, money order or cashier's check payable to "Illinois Department
				of Human Rights", along with confirmation of the scheduled training date to
				Illinois Department of Human Rights, Institute for Training and Development,
				100 West Randolph Street, Suite 10-100, Chicago IL 60601. The Department may
				cancel the training if payment is not received 5 business days prior to the
				scheduled training date.
d)
				Open-to-the-public training sessions, training for governmental entities and
				training for not-for-profit entities with 50 or fewer employees are each
				provided free of charge.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart B - GENERAL PROVISIONS › Section 926.230 - Access by Government Agencies

Current through Register Vol. 48, No. 28, July 12, 2024
Nothing in this Part shall preclude the Department from
				  sharing materials in its files with other agencies of federal, state or local
				  government having concurrent jurisdiction, pursuant to such agreements as the
				  Director may approve with such agencies. All such agreements shall be available
				  for public inspection.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart B - GENERAL PROVISIONS › Section 926.240 - Copies

Current through Register Vol. 48, No. 28, July 12, 2024
The Agency may furnish copies of documents that are available
				  for inspection in accordance with Appendix A of this Part. However, for
				  requests for copies that are not made pursuant to FOIA, as a means of
				  expediting copying of documents, a contractor and a requester may agree to pay
				  fees exceeding those specified in Appendix A.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart C - CLASSIFICATION OF RECORDS › Section 926.310 - Records that Will Be Disclosed

Current through Register Vol. 48, No. 28, July 12, 2024
Upon request meeting the requirements of this Part, the
				  Agency shall disclose to the requester all records requested except that it
				  shall not disclose certain records as provided in Section
				  926.320
				  or
				  926.330.
				  Records covered under this Section shall include, but are not limited
				  to:
a)
Records of funds. All
				records relating to the obligation, receipt and use of public funds of the
				Agency are records subject to inspection and copying by the public.
(Section 2.5 of FOIA)
b)
Payrolls. Certified payroll records submitted to the Agency under
				Section 5(a)(2) of the Prevailing Wage Act
[820 ILCS 130 ]
are
				records subject to inspection and copying in accordance with the provisions of
				FOIA; except that contractors' and employees' addresses, telephone numbers, and
				Social Security numbers will be redacted by the Agency prior to
				disclosure.
(Section 2.10 of FOIA)
c)
Criminal history records. The
				following documents maintained by the Agency pertaining to criminal history
				record information are records subject to inspection and copying by the public
				pursuant to FOIA:
1)
Court
				records that are public;
2)
Records that are otherwise
				available under State or local law; and
3)
Records in which the requesting
				party is the individual identified, except as provided under
Section
				926.320(a)(5)(F)
				of this Part. (Section 2.15(b) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart D - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 926.410 - Submittal of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Any request for public records should be submitted in writing to the FOI
				Officer at the Agency.
b) The
				Agency has one FOI Officer, located in the Chicago office.
c) Contact information for each FOI Officer
				can be found online at
www2.Illinois.gov/dhr/filingacharge/legal/Pages/Freedom_of_Information_Act.aspx
.
d) FOIA requests may be submitted via mail,
				e-mail, fax, or hand delivery. Requests should be mailed or hand delivered to:
Department of Human Rights
Attn: FOIA Officer
100 West Randolph, Suite 10-100
Chicago IL 60601
e) E-mailed requests should be sent to
				IDHR.FOIA@Illinois.gov, contain the request in the body of the e-mail, and
				indicate in the subject line of the e-mail that it contains a FOIA request.
				Faxed FOIA requests should be faxed to 312/814-1436, Attn: FOI
				Officer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart D - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 926.420 - Information To Be Provided in Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
A request for records should include:
a) The complete name, mailing address and
				telephone number of the requester;
b) As specific a description as possible of
				the records sought. Requests that the Agency considers unduly burdensome or
				categorical may be denied. (See Section 3(g) of FOIA and Section
				926.520
				of this Part.);
c) A statement as
				to the requested medium and format for the Agency to use in providing the
				records sought: for example, paper, specific types of digital or magnetic
				media, or videotape;
d) A statement
				as to the requested manner for the Agency to use in providing the records
				sought: for example, inspection at Agency headquarters or providing paper or
				electronic copies;
e) A statement
				as to whether the requester needs certified copies of all or any portion of the
				records, including reference to the specific documents that require
				certification; and
f) A statement
				as to whether the request is for a commercial purpose.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart D - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 926.430 - Requests for Records for Commercial Purposes

Current through Register Vol. 48, No. 28, July 12, 2024
a)
It is a violation of FOIA for a
				person to knowingly obtain a record for a commercial purpose without disclosing
				that it is for a commercial purpose if requested to do so by the
				Agency.
(Section 3.1(c) of FOIA)
b)
The Agency shall respond to a
				request for records to be used for a commercial purpose within 21 working days
				after receipt. The response shall:
1)
Provide to the requester an estimate of the time required by the Agency
				to provide the records requested and an estimate of the fees to be charged,
				which the Agency may require the person to pay in full before copying the
				requested documents;
2)
Deny the request pursuant to one or more of the exemptions set out
				in
Section
				926.320
				or
				926.330;
3)
Notify the requester that the
				request is unduly burdensome and extend an opportunity to the requester to
				attempt to reduce the request to manageable proportions; or
4)
Provide the records
				requested.
(Section 3.1(a) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart E - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 926.510 - Timeline for Agency Response

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Except as stated in subsection (b) or (c), the Agency will respond to any
				written
request for records within 5 business days after its receipt of
				the request. Failure to comply with a written request, extend the time for
				response, or deny a request within 5 business days after its receipt shall be
				considered a denial of the request. If the Agency fails to respond to a request
				within the requisite periods in this
subsection (a)
but
				thereafter provides the requester with copies of the requested records, it will
				not impose a fee for such copies. If the Agency fails to respond to a request
				received, it will not treat the request as unduly burdensome as provided
				under
Section
				926.520.
				(Section 3(d) of FOIA) A written request from the Agency to provide additional
				information shall be considered a response to the FOIA request.
b)
The time limits prescribed
				in
subsection (a)
may be extended for not more than 5 business
				days from the original due date for any of the following reasons:
1)
The requested records are stored
				in whole or in part at locations other than the office having charge of the
				requested records;
2)
The request requires the collection of a substantial number of
				specified records;
3)
The request is couched in categorical terms and requires an extensive
				search for the records responsive to it;
4)
The requested records have not
				been located in the course of routine search and additional efforts are being
				made to locate them;
5)
The requested records require examination and evaluation by personnel
				having the necessary competence and discretion to determine if they are exempt
				from disclosure under Section 7
or 7.5 of FOIA or should be
				revealed only with appropriate deletions
;
6)
The request for records cannot be
				complied with by the Agency within the time limits prescribed by
subsection (a)
without unduly burdening or interfering with the
				operations of the Agency; or
7)
There is a need for consultation,
				which shall be conducted with all practicable speed, with another public body
				or among two or more components of a public body having a substantial interest
				in the determination or in the subject matter of the request.
(Section
				3(e) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart E - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 926.520 - Requests for Records that the Agency Considers Unduly Burdensome

Current through Register Vol. 48, No. 28, July 12, 2024
a)
The
				Agency will fulfill requests calling for all records falling within a category
				unless compliance with the request would unduly burden the Agency, there is no
				way to narrow the request, and the burden on the Agency outweighs the public
				interest in the information. Before invoking this exemption, the Agency will
				extend to the requester an opportunity to confer with it in an attempt to
				reduce the request to manageable proportions.
(Section 3(g) of FOIA)
				The amended request must be in writing.
b) If the Agency determines that a request is
				unduly burdensome,
it shall do so in writing, specifying the reasons
				why it would be unduly burdensome and the extent to which compliance will so
				burden the operations of the Agency.
The
response shall be
				treated as a denial of the request for information.
(Section 3(g) of
				FOIA)
c)
Repeated requests
				from the same person for records that are unchanged or identical to records
				previously provided or properly denied under
this Part
shall
				be deemed unduly burdensome.
(Section 3(g) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart E - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 926.530 - Recurrent Requesters

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Notwithstanding any provision of this
Part
to the
				contrary, the Agency will
respond to a request from a recurrent
				requester, as defined in
Section
				926.120,
within 21 business days after receipt. The response shall
:
1)
provide to the requester an
				estimate of the time required by the
Agency
to
				provide the records requested and an estimate of the fees to be charged, which
				the Agency
may require the person to pay in full before copying
				the requested documents
;
2)
deny the request pursuant to one
				or more of the exemptions set out in this
Part;
3)
notify the requester that the
				request is unduly burdensome and extend an opportunity to the requester to
				attempt to reduce the request to manageable proportions; or
4)
provide the records
				requested.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart E - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 926.540 - Requests for Records that Require Electronic Retrieval

Current through Register Vol. 48, No. 28, July 12, 2024
a) A request for records that requires
				electronic retrieval will be treated the same as any other request for records,
				with the same timeline and extensions as allowed for other records.
b) The Agency will retrieve and provide
				electronic records only in a format and medium that is available to the
				Agency.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart E - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 926.550 - Denials of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Agency will deny requests for records when:
1) Compliance with the request would unduly
				burden the Agency, as determined pursuant to Section
				926.520,
				and the requester has not reduced the request to manageable proportions;
				or
2) The records are exempt from
				disclosure pursuant to Section 7 or 7.5 of FOIA or Section
				926.320
				or
				926.330 of
				this Part.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart E - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 926.570 - Circuit Court Review

Current through Register Vol. 48, No. 28, July 12, 2024
A requester also has the right to file suit for injunctive or
				  declaratory relief in the Circuit Court for Sangamon County or for the county
				  in which the requester resides, in accordance with the procedures set forth in
				  Section 11 of FOIA.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart E - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 926.580 - Administrative Review

Current through Register Vol. 48, No. 28, July 12, 2024
A binding opinion issued by the Attorney General
				  shall be considered a final decision of an administrative agency, for purposes
				  of administrative review under the Administrative Review Law [735 ILCS 5 /Art.
				  III]. An action for administrative review of a binding opinion of the Attorney
				  General shall be commenced in Cook County or Sangamon County. An advisory
				  opinion issued to the Agency shall not be considered a final decision of the
				  Attorney General for purposes of this Section.
(Section 11.5 of
				  FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart F - PROCED URES FOR PROVIDING RECORDS TO REQUESTERS › Section 926.610 - Inspection and Copy of Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Agency may make available records for personal inspection at the Agency's
				headquarters office located at 100 West Randolph, Suite 10-100 Chicago,
				Illinois or at another location agreed to by both the Agency and the requester.
				No original record shall be removed from State-controlled premises except under
				constant supervision of the agency responsible for maintaining the record. The
				Agency may provide records in duplicate forms, including, but not limited to,
				paper copies, data processing printouts, videotape, microfilm, audio tape, reel
				to reel microfilm, photographs, computer disks and diazo.
b)
When a person requests a copy of a
				record maintained in an electronic format, the Agency shall furnish it in the
				electronic format specified by the requester, if feasible. If it is not
				feasible to furnish the records in the specified electronic format, then the
				Agency shall furnish it in the format in which it is maintained by the Agency,
				or in paper format at the option of the requester.
(Section 6(a) of
				FOIA)
c) A requester may inspect
				records by appointment only, scheduled subject to space availability. The
				Agency will schedule inspection appointments to take place during normal
				business hours, which are 8:30 a.m. to 5:00 p.m. Monday through Friday,
				exclusive of State holidays. If the requester must cancel the viewing
				appointment, the requester shall so inform the Agency as soon as possible
				before the appointment.
d) In order
				to maintain routine Agency operations, the requester may be asked to leave the
				inspection area for a specified period of time.
e) The requester will have access only to the
				designated inspection area.
f)
				Requesters shall not be permitted to take briefcases, folders or similar
				materials into the room where the inspection takes place. An Agency employee
				may be present during the inspection.
g) The requester shall segregate and identify
				the documents to be copied during the course of the inspection.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart F - PROCED URES FOR PROVIDING RECORDS TO REQUESTERS › Section 926.620 - Fees for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) In accordance
				with Section
				926.630,
				unless a fee is otherwise fixed by statute, the Agency will provide copies of
				records and certifications of records in accordance with the fee schedule set
				forth in Appendix A.
b)
In
				calculating its actual cost for reproducing records or for the use of the
				equipment of the Agency to reproduce records, the Agency will not include the
				costs of any search for and review of the records or other personnel costs
				associated with reproducing the records.
(Section 6(b) of
				FOIA)
c) In order to expedite the
				copying of records that the Agency cannot copy, due to the volume of the
				request or the operational needs of the Agency, in the timelines established in
				Section
				926.510,
				the requester may provide, at the requester's expense, the copy machine, all
				necessary materials, and the labor to copy the public records at the Agency
				headquarters in Section
				926.610,
				or at another location agreed to by both the Agency and the requester. No
				original record shall be removed from State-controlled premises except under
				constant supervision of the agency responsible for maintaining the
				record.
d) Copies of records will
				be provided to the requester only upon payment of any fees due.
The
				Agency may charge the requester for the actual cost of purchasing the recording
				medium, whether disc, diskette, tape, or other medium, but the Agency will not
				charge the requester for the costs of any search for and review of the records
				or other personnel costs associated with reproducing the records.
(Section 6(a) of FOIA) Payment must be by check or money order sent to the
				Agency, payable to "Treasurer, State of Illinois".
e) If a contractor is used to inspect or copy
				records, the following procedures shall apply:
1) The requester, rather than the Agency,
				must contract with the contractor;
2) The requester is responsible for all fees
				charged by the contractor;
3) The
				requester must notify the Agency of the contractor to be used prior to the
				scheduled on-site inspection or copying;
4) Only Agency personnel may provide records
				to the contractor;
5) The Agency
				must have verification that the requester has paid the Agency, if payment is
				due, for the copying of the records before providing the records to the
				contractor; and
6) The requester
				must provide to the Agency the contractor's written agreement to hold the
				records secure and to copy the records only for the purpose stated by the
				requester.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart F - PROCED URES FOR PROVIDING RECORDS TO REQUESTERS › Section 926.630 - Reduction and Waiver of Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Fees may be reduced or waived by the Agency if the requester states the
				specific purpose for the request and indicates that a waiver or reduction of
				the fee is in the public interest.
In making this
				determination, the Agency will consider the following:
1)
Whether the principal purpose of
				the request is to disseminate information regarding the health, safety, welfare
				or legal rights of the general public; and
2)
Whether the principal purpose of
				the request is personal or commercial benefit. For purposes of this
				subsection
(a)
, "commercial benefit" shall not apply to
				requests made by news media when the principal purpose of the request is to
				access and disseminate information regarding the health, safety, welfare or
				legal rights of the general public.
(Section 6(c) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 926 - ACCESS TO RECORDS OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart F - PROCED URES FOR PROVIDING RECORDS TO REQUESTERS › Appendix A - Fee Schedule for Duplication and Certification of Records

Current through Register Vol. 48, No. 28, July 12, 2024
TYPE OF DUPLICATION
FEE (PER COPY)
Paper copy from original, up to and including 50
							 copies of black and white, letter or legal sized copies
No charge
Paper copy from original, in excess of 50 copies of
							 black and white, letter or legal sized copies
$.15/page
Paper copy from microfilm original
$.15/page
Microfilm diazo from original
$.50/diazo
VHS video copy of tape
Actual cost of the reproduction
Audio tape copy of tape
Actual cost of the reproduction
CD ROM disk
Actual cost of the reproduction
Photograph from negative
Actual cost of the reproduction
Blueprints/oversized prints
Actual cost of the reproduction
Paper copies in color or in a size other than letter
							 or legal
Actual cost of the reproduction
Certification fee
$1.00/record
Expense for delivery other than by First Class U.S. Mail
					 must be borne by the requester.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 951 - ACCESS TO PUBLIC RECORDS › Section 951.10 - Summary and Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part is
			 being adopted to implement the provisions of the Freedom of Information Act
			 (FOIA) [5 ILCS 140 ]). The purpose of this Part is to support the policy of
			 providing public access to the public records of the Department of Insurance
			 while protecting legitimate privacy interests and administrative
			 efficiency.
b) This Part
			 establishes the procedure by which the public may request access to public
			 records maintained by the Department of Insurance pursuant to the Freedom of
			 Information Act. This Part also sets forth the procedures to be followed by the
			 Department of Insurance when responding to these requests.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 951 - ACCESS TO PUBLIC RECORDS › Section 951.15 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
Code means the Illinois Insurance Code [215 ILCS 5 ].
Department means the Illinois Department of Insurance.
Director means the Director of the Illinois Department of
				Insurance.
FOIA means the Illinois Freedom of Information Act [5 ILCS 140
				].
FOIA Officer means an individual responsible for receiving and
				responding to requests for public records.
IAPA means the Illinois Administrative Procedure Act [5 ILCS
				100 ].
Public records includes all documents, records, books, papers
				and other information filed with or maintained by the Department which are not
				otherwise exempt from public disclosure pursuant to Section 7 of the
				FOIA.
Requester means an individual, organization or other entity who
				requests to inspect or receive copies of public records.