Alabama Administrative Code › Title 520 - ALABAMA PUBLIC LIBRARY SERVICE › Chapter 520-2-2 - SUPPLEMENTAL STATE AID TO PUBLIC LIBRARIES › Section 520-2-2-.04 - Fiscal Requirements

Current through Register Vol. 42, No. 9, June 28, 2024
A public library must have a current budget, and the
				participants of a public library system must have a cumulative total current
				budget, based on locally-appropriated non-capital funds, of not less than the
				amount of state aid for which the library or system is eligible nor less than
				the previous year's budget. Locally-appropriated non-capital funds may include
				a combination of municipal or county funds appropriated to the library or
				system budget and in-kind funds expended directly by local governments for
				public library services.
(a) If
			 locally-appropriated funds received are not sufficient to match for state aid
			 and/or if the locally- appropriated funds received are reduced from the
			 previous year, the amount of state aid for the current fiscal year will be
			 reduced by an amount equal to the difference between the current
			 locally-appropriated funds received and the average of the locally-appropriated
			 funds received for the previous two (2) fiscal years. [See example below.]
SAMPLE PUBLIC LIBRARY (pop.
							 10,000)
FISCAL YEAR
LOCAL BUDGET
STATE AID $1.00 per capita
2015
$18,
000
$10,000
2016
$20,
000
$10,000
2015/2016 AVG
$19,
000
2017
$18,
000
$9,000*
*
State aid for 2017 reduced by $1,000 to
							 coincide with the $1,000 reduction between the 2015/2016 local budget average
							 ($19,000) and the 2017 local budget appropriation ($18,000).
(b) A
			 public library system headquarters can qualify for the total state aid amount
			 for which it is eligible even if any county or municipality within the region
			 is unable to match for its share, provided that supplementary local
			 appropriations from other member counties or municipalities are available to
			 match for the necessary amount of state aid. State aid funds received by a
			 system headquarters by this method can only be used in the counties or
			 municipalities providing the supplementary funds.
(c) No more than fifty percent (50%) of a
			 library's state aid funds will be used for salaries during any fiscal
			 year.
(d) No state aid may be used
			 for construction, remodeling or alteration of buildings, or for utilities. If
			 state aid funds are used for a non-allowable expense, such funds must be
			 replaced with local money, or the amount must be returned to APLS.
(2) Where a public library system exists, all
			 state aid funds for libraries or governmental units contracting to participate
			 in the system will be forwarded to the system headquarters, providing that
			 copies of the annually reviewed contracts are sent to APLS prior to receipt of
			 state funding.
(3) State aid funds
			 will be distributed directly to eligible public libraries, which are not in
			 systems.
(4) Changes in the
			 distribution of state aid can only be made at the beginning of the APLS fiscal
			 year and under the following conditions:
(a) A
			 public library that wishes to change its status as a state aid recipient by
			 either joining or withdrawing from a system must file written notification with
			 APLS and the system headquarters by July 1 to ensure provision of state aid by
			 the new fiscal year beginning October 1.
(b) A public library that is not currently
			 receiving state aid, but wishes to do so, must file written notification with
			 APLS, and submit documentation that it meets the requirements of Rule
			 520-2-2-.03 above, by July 1 in order to receive state aid by October 1.