California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.622 - Meal Expenses-Represented Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
A represented employee is defined in section
						599.621 of these
						regulations.
(a) Overtime Meals. When
					 a represented employee is required to work overtime, he/she may receive an
					 overtime meal allowance for actual expenses, supported by a voucher, (unless
					 superseded by a Memorandum of Understanding), not to exceed the maximums
					 prescribed in the applicable provisions of a Memorandum of Understanding for
					 lunches. To be eligible, the represented employee must be required to report to
					 work at least two hours prior to or be required to remain at least two hours
					 past his/her regularly scheduled work day.
When required to work for extended periods of time, the
						represented employee may be reimbursed for actual meal expenses not to exceed
						the maximums prescribed for lunches in the applicable provisions of a
						Memorandum of Understanding for each additional six-hour period. No more than
						three overtime meal allowances may be claimed during any 24-hour period. The
						meal time itself shall not be included in the computation of overtime for
						purposes of this allowance.
Agencies operating facilities for feeding officers,
						employees, and official guests may instead furnish an official guest meal to a
						represented employee. Agencies shall maintain a record of all guest meals
						furnished for this purpose. A represented employee may not claim reimbursement
						for an overtime meal or be furnished a meal free of charge if claiming per
						diem.
(b) Business-Related
					 Meals. When it is necessary for represented employees to conduct official state
					 business during a meal, they may be reimbursed for actual meal expenses
					 substantiated by a voucher up to the maximums prescribed in the applicable
					 provisions of a Memorandum of Understanding.
To claim reimbursement for a business-related meal, the
						circumstances surrounding the meal must be beyond the control of the
						represented employee and it must be impractical to complete the business during
						normal working hours. Represented employees may not claim reimbursement for a
						business-related meal if they are also claiming per diem.
Claims for meal expenses where business is incidental to
						the meal or the attendance of the represented employee is primarily for public
						or community relations are specifically prohibited.
This section is intended to allow an agency to reimburse
						represented employees for meal expenses in the limited number of instances when
						they are required to incur such expenses in connection with the conduct of
						official state business.
(c)
					 Represented employees of the Department of Forestry engaged in emergency fire
					 suppression activities may be reimbursed for meal expenses without regard to
					 any limitations. Emergency fire suppression activities are defined as actions
					 taken under emergency conditions to extinguish uncontrolled fires, which
					 threaten to destroy life, property, or resources.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Change without regulatory effect amending first paragraph,
						subsection (c) and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d),
						  19820 and
						  19822,
						  Government Code. Reference: Sections
						  11030 and
						  19849.4,
						  Government Code.