Illinois Administrative Code › Title 50 - INSURANCE › Part 910 - SUPPLIER DIVERSITY REPORTS › Section 910.40 - Supplier Diversity Report Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
By April 1 of every year, everyrisk-bearing entity
authorized to do business in this State or accredited by this State
				with
total net admitted
assets of at least
				$50,000,000
for the current year as reflected on the Assets page of
				the annual statement filed with the Director for the year ending December
				31st immediately preceding must
submit
				a
two
-page report on its voluntary supplier diversity program,
				or the
risk-bearing entity's
procurement program if there is
				no supplier diversity program, to the Department.
(Section 155.49(a)
				of the Code) The submission must adhere to the following requirements:
a) The report must be submitted on the
			 template provided on the Department's website at
https://idoi.illinois.gov/companies/industry-supplier-diversity
and must contain the following information:
1)
			 The filing year in which the report is submitted;
2) The official name, NAIC code, and NAIC
			 group code of the risk-bearing entity and, if submitted as a reporting group
			 under subsection (b)(1), the reporting group and every affiliated risk-bearing
			 entity that is subject to Section
			 910.20 and covered by the same
			 supplier diversity program or other procurement program. For risk-bearing
			 entities, the official name is the full legal name on the certificate of
			 authority or other registration with the Department. For reporting groups, the
			 official name is the group name on file with the NAIC;
3) An answer whether the risk-bearing entity
			 or reporting group currently has a supplier diversity program, and if not,
			 whether they intend to create one within the next 12 months.
A) If there is a supplier diversity program,
			 the report must provide a brief overview of the program, a link to any website
			 that currently exists for the program, and a disclosure and explanation of
			 whether the program applies to Tier 2 suppliers.
B) If there is an intent to create a supplier
			 diversity program within the next 12 months, the report must provide a timeline
			 for its expected beginning and a summary of any other details currently
			 available, such as a program director or program plan.
C) If there is no supplier diversity program
			 and no intent to create one within the next 12 months, the report must explain
			 why.
4)
The name,
			 address, phone number, and email address of the point of contact for the
			 supplier diversity program
or procurement program
for vendors
			 to register with the program
. (Section 155.49(a)(1) of the Code) If
			 the program has a contract, agreement, or other express arrangement with a
			 third party to register suppliers on the risk-bearing entity or reporting
			 group's behalf, the point of contact must be from the third party;
5) Government and private
local and
			 State certifications the
risk-bearing entity or reporting group
accepts or recognizes for minority-owned, women-owned, LGBT-owned, or
			 veteran-owned business status.
(Section 155.49(a)(2) of the Code) If a
			 local or State certification does not exist for one of those types of inclusion
			 suppliers but the risk-bearing entity or reporting group accepts other
			 certifications for them, such as national or international certifications, the
			 report must identify those certifications. The report also may, but is not
			 required to, identify local, State, and national certifications the
			 risk-bearing entity or reporting group accepts for status of business owned by
			 persons with a disability or by any other historically underrepresented
			 population defined by the supplier diversity program. If the risk-bearing
			 entity or reporting group runs its own program to recognize or certify
			 suppliers that meet the definition of one or more inclusion supplier statuses
			 defined in Section 910.30, the report must identify
			 the statuses of inclusion supplier and summarize or provide a weblink to a list
			 of the documentation required from suppliers for eligibility
			 verification;
6)
The
			 voluntary goals
on inclusion suppliers
for the calendar
			 year
in
which the report is made in each category for the
			 entire
procurement
budget of the
risk-bearing entity
			 or reporting group
and the commodity codes or a description of
			 particular goods and services for the area of procurement in which the
risk-bearing entity or reporting group
expects most of those goals to
			 focus on in that year.
(Section 155.49(a)(4) of the Code) Goals
			 related to overall spend or contract spend on inclusion suppliers must be
			 expressed in flat-dollar amounts or as percentages of the total spend for the
			 procurement category. If the risk-bearing entity or reporting group has goals
			 related to the number inclusion suppliers or a percentage of inclusion
			 suppliers versus total suppliers, the report must specify whether the goal is
			 in terms of unique paid suppliers;
7)
On the second page, a narrative
			 explaining the results of the program and the tactics to be employed to achieve
			 the goals of its voluntary supplier diversity program.
(Section
			 155.49(a)(3) of the Code)
A) The results must
			 include the following for the preceding calendar year with respect to suppliers
			 in Illinois and nationally:
i) for each
			 procurement category:
* the total amount of procurement spend;
* if the risk-bearing entity or reporting group has a supplier
				diversity program, the total amount of spend with inclusion suppliers;
* the total dollars in contracts signed; and
* the total number of unique paid suppliers;
ii) for each type of certification, if any,
			 accepted or recognized by the risk-bearing entity or reporting group:
* the total spend on inclusion suppliers;
* the total dollars in contracts signed with inclusion
				suppliers; and
* the total number of unique paid inclusion
				suppliers;
iii) if the
			 risk-bearing entity or reporting group has a supplier diversity program, the
			 percentage of total procurement spend overall that is composed of total spend
			 on inclusion suppliers overall.
B) The description of the current tactics in
			 Illinois and nationally must include, but need not be limited to, whether the
			 risk-bearing entity or reporting group conducts outreach specifically to
			 inclusion suppliers, and if so, what outreach and communication strategies and
			 practices are conducted with inclusion suppliers and internally among the
			 risk-bearing entity or reporting group's employees. The report must identify
			 the specific outreach and communications practices that the risk-bearing entity
			 or reporting group uses, including:
i) direct
			 outreach to specific suppliers;
ii)
			 types of events that the risk-bearing entity or reporting group
			 hosts;
iii) forms of media that are
			 used to conduct outreach and communications;
iv) membership in organizations that
			 facilitate or help guide the outreach and communications; and
v) any other programs used to implement a
			 supplier diversity program, such as mentorship, technical assistance or
			 training for inclusion suppliers, a supplier diversity website, or third-party
			 assistance with locating inclusion suppliers.
C) Nothing in this subsection (a)(7) requires
			 a risk-bearing entity or reporting group to meet any specific goals or use any
			 specific tactics; and
8)
			 If deemed appropriate by the risk-bearing entity or reporting group, any other
			 information that would help contextualize, qualify, expand upon, or explain
			 variability or uncertainty in fields of the report, or any other information
			 about its voluntary supplier diversity program outside the scope of the
			 prescribed questions that the risk-bearing entity or reporting group wants to
			 voluntarily express. For example, the risk-bearing entity or reporting group
			 may use this field to identify other fields where the reported information
			 could be incomplete, imprecise, estimated, or rudimentary due to specified
			 factors outside the risk-bearing entity or reporting group's control.