California Code of Regulations › Title 14 - Natural Resources › Division 7 - Department of Resources Recycling and Recovery › Chapter 9 - Planning Guidelines and Procedures for Preparing and Revising Countywide Integrated Waste Management Plans › Article 9.2 - Disposal Reporting System › Section 18812.4 - Agency Records: Retention, Access, and Investigations

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) An agency shall prepare disposal
				  reporting records and shall:
(1) Include all
				  information, methods, and calculations required by this Article.
(2) Keep quarterly documentation that
				  verifies jurisdiction of origin allocations reported to the Board and
				  jurisdictions pursuant to sections
				  18812.9(a), (c) and
				  (d).
(3) Use a reasonable method to gather the
				  information, such as locally required or facility specific reporting forms,
				  electronic systems, or the optional paper or electronic reporting forms
				  developed by the Board.
(4)
				  Maintain all records for three years in a usable format, such as on electronic
				  media (computer files) or paper copies.
(5) Allow representatives of involved
				  jurisdictions, haulers, operators, districts, and the Board to inspect the
				  records during normal business hours in a single location within California.
				  Haulers and operators shall only be allowed to inspect records relating to
				  their own operations. An agency is not required to provide records of a
				  jurisdiction's disposal information for reporting years for which the Board has
				  already completed the biennial review cycle for the applicable jurisdiction
				  pursuant to section
				  41825
				  of the Public Resources Code.
(A) Upon a
				  request to review records, the agency shall make the records promptly available
				  for inspection. The agency shall respond to the request within ten days, but
				  may indicate that additional time is necessary to make the records available
				  due to time necessary to search for, collect and examine records to respond to
				  the request. In no case shall the inspection be delayed more than an additional
				  14 days, unless agreed to by the requestor.
(B) If copies of specific records are
				  requested, either in lieu of inspection or after inspection, the agency shall
				  respond to the request for copies within ten days, but may indicate that
				  additional time is necessary to make the copies due to time necessary to search
				  for, collect, and examine records to respond to the request. In no case shall
				  the copies be delayed more than an additional 14 days, unless agreed to by the
				  requestor. The agency may charge a fee to cover the actual cost of copying. In
				  no case shall the fee exceed ten cents per page, unless local public records
				  act requirements establish another rate.
(C) If an agency believes that a records
				  request includes information that has been labeled confidential or proprietary
				  by the entity providing that information as defined in sections
				  17044 through
				  17046, the agency shall inform the
				  Board. The Board shall use the procedures set forth in section
				  17046 to determine which records,
				  or parts of records, may be inspected.