reglab/statecodes huggingface dataset:
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-4 - Submission, conditions and requirements of responses

Current through July 10, 2024
Each response to perform design professional services shall include:
(a) a synopsis of the scope of services performed by the respondent;
(b) submission of completed forms provided by the Commissioner;
(c) completed federal forms 254 and 255;
(d) a statement of the date of completion of the design professional firm's most recent contract, if any, with the Department of Administrative Services; and
(e) a statement of any and all contracts with the Department of Administrative Services which are currently being performed and a statement whether the design professional firm performed services under any name other than the one appearing in the response.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-5 - Design professional services selection panel

Current through July 10, 2024
The design professional services selection panel for the selection of design professional firms shall consist of six (6) members, five (5) of whom shall be employees of the Department of Administrative Services, and the remaining member who shall be appointed by the head or acting head of the user agency and shall serve only for deliberations involving the project for which he was appointed. The employees of the Department of Administrative Services appointed by the Commissioner will be an employee of the Bureau of Public Works with management responsibilities or his delegate, who shall serve as chairperson of the panel at its meetings; at least one (1) employee from the Construction Section of the Bureau of Public Works and such engineers or architects representing other units of the department or their delegates to make up the required number of members. A delegate shall represent and vote in the stead of the appointee for whom he is substituting provided such delegate is first approved by the Commissioner.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-6 - Meetings

Current through July 10, 2024
Meetings of the panel may be called any time during normal working hours by the chairperson, and the presence of five (5) members or their delegates shall constitute a quorum for the purpose of rendering a decision. All motions and decisions shall require for passage the affirmative vote of at least three (3) of the members present.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-7 - Review of responses

Current through July 10, 2024
The panel shall screen all responses submitted for a project in proper form, and shall select five (5) design professional firms for further consideration for appointment and award of contract. If fewer than five (5) responses are received, all responses shall be considered as eligible for further consideration.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-8 - Criteria of selection

Current through July 10, 2024
In making its initial review of responses and in all further steps of the selection process, the panel shall be guided by the following objective criteria:
(a) specialized design and technical competence of the design professional firm regarding the types of service required;
(b) capacity and capability of the firm to perform the work, including any specialized services, within the time limitations;
(c) past record of performance on contracts with the State and other clients with respect to such factors as control of costs, quality of work, conformance with program, cooperation with client and supervision of construction;
(d) proximity to and familiarity with the area in which the project is located; and
(e) the volume of work previously awarded to the firm by the Department of Administrative Services with the objective of effecting an equitable distribution of contracts among qualified firms and of assuring that the interest of the public in having available a substantial number of qualified firms is protected; provided, however, that the principle of selection of the most highly qualified firms is not violated.
The panel may also reduce the list by (a) considering the last time each design professional firm received a contract from the Department of Administrative Services starting with the design professional firm with the most recent contract and working backwards chronologically; (b) by considering the volume of work, either by number of contracts or dollar amounts, previously awarded to a design professional firm by the Department of Administrative Services with the objective of achieving an equitable distribution of contracts. In both instances, the design professional firms so adjudged for selection must be the most qualified.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-9 - Interviews

Current through July 10, 2024
The panel shall conduct interviews with the five (5) design professional firms selected for further consideration for the purpose of reducing that number to three (3) design professional firms for presentation to the Commissioner. If only four (4) responses are received, the panel shall conduct interviews with the four (4) design professional firms responding for the purpose of reducing that number to three (3) design professional firms for presentation to the Commissioner. If less than four (4) responses are received, the panel shall present the names of all the design professional firms responding to the Commissioner.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-10 - Furnishing of list

Current through July 10, 2024
The panel shall proceed to furnish a certified list of the three (3) remaining, most qualified design professional firms to the Commissioner. If fewer than three (3) responses for a project are received, the panel's list shall include the names of all the design professional firms submitting responses.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-11 - Selection

Current through July 10, 2024
The Commissioner shall negotiate a contract for design professional services with the most qualified design professional firm from among the list of firms submitted by the panel. If a fair and reasonable contract with any of the design professional firms recommended by the panel cannot be negotiated, the Commissioner shall negotiate with such design professional firms which he determines to be most qualified to render the particular design professional services under consideration.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-12 - Notification

Current through July 10, 2024
The Commissioner shall notify the panel and other appropriate staff personnel of the Bureau of Public Works of his final selection of a design professional firm, and a formal, written contract shall be prepared for execution prior to submission of the final selection for the approval of the State Properties Review Board, in accordance with Section 4-26b(i) of the General Statutes, as amended. Subsequent to the approval of the Board, the contract shall be executed and submitted for the approval of the Attorney General.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 134e - Selection of Design Professional Firms › Section 4-134e-13 - Other services required

Current through July 10, 2024
In all cases where design professional services are required for State programs other than projects, the Commissioner shall receive all proper responses to advertising and shall proceed to negotiate a contract with the design professional firm most qualified, in his judgment, at compensation which the Commissioner determines is both fair and reasonable.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 157 - Rules of Procedure › Section 4-157-3 - Filing of claims

Current through July 10, 2024
(a) Claims of less than $750.00 must be accompanied by a statement concerning insurance coverage and an affidavit or supporting copy of policy which would indicate amount and types of coverage.
(b) The claims commissioner shall deny any claim not filed in a timely fashion without the need of filing of special defenses by the attorney general.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 157 - Rules of Procedure › Section 4-157-4 - Amendments

Current through July 10, 2024
The notice of complaint may be amended as a matter of right within ninety (90) days of the filing of the notice with the office of the claims commissioner except that an extension beyond ninety (90) days may be granted upon request made at the time of the filing of the notice of claim. Such request must set forth the reasons why it is anticipated that an extension of time beyond the ninety (90) days is required.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 157 - Rules of Procedure › Section 4-157-5 - Motions prior to hearing

Current through July 10, 2024
Prior to the hearing on the merits, appropriate motions, including motions concerning discovery, inspection and disclosure of books, papers, records or documents, may be filed by the claimant or the attorney general and unless the parties request oral argument or testimony in conjunction with the motion, the claims commissioner shall decide the motion upon the written presentation. The claimant and the attorney general may submit memoranda in support of their respective positions.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 157 - Rules of Procedure › Section 4-157-7 - Requirements for practice before the claims commissioner

Current through July 10, 2024
All claims against the state of Connecticut are defended by the office of the attorney general. A claimant need not be represented by an attorney. No person shall be permitted to represent a claimant except attorneys admitted to practice law before the courts of the state of Connecticut and who are in good standing before those courts. Student interns with the counsel of the claimant or the attorney general's office may be permitted to appear before the claims commissioner in any hearing or motion before the claims commissioner, but his representation must be accompanied by an attorney duly authorized and qualified.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 157 - Rules of Procedure › Section 4-157-8 - Filing appearances

Current through July 10, 2024
All attorneys representing clients before the state shall state their name, address, telephone number and juris number. Attorneys shall file their written appearance by filing the superior court apprearance form, in use at that time, or facsimilie in the office of the claims commissioner. Any substitute counsel shall file his appearance in the same manner and require of the claimant a statement that he has discharged his prior attorney.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 157 - Rules of Procedure › Section 4-157-10 - Powers and duties of the claims commissioner

Current through July 10, 2024
The claims commissioner shall have full authority to control the procedure of a hearing; to admit or exclude testimony or other evidence; and to rule upon all motions and objections. He shall make full inquiry into all facts at issue and shall obtain a full and complete record of all facts necessary for a fair determination of the issues. The claims commissioner may call and examine witnesses, direct the production of papers and documents and introduce the same into the record of the proceedings.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 157 - Rules of Procedure › Section 4-157-11 - Motions and objections at hearings

Current through July 10, 2024
Motions made during a hearing and objections with respect to the conduct of a hearing, including objections to the introduction of evidence, shall be stated orally and shall, with the ruling of the commissioner be included in the stenographic report of the hearing.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 157 - Rules of Procedure › Section 4-157-17 - Evidence in contested claims

Current through July 10, 2024
In contested claims
(a) any oral or documentary evidence may be received, but the commissioner shall, as a matter of policy, exclude irrelevant, immaterial or unduly repetitious evidence. The commissioner shall give effect to the rules of privilege recognized by the law. Subject to these requirements, when a hearing will be expedited and the interests of the parties will not be prejudiced substantially, any part of the evidence may be received in written form;
(b) documentary evidence may be received in the form of copies or excerpts, if the original is not readily available. Upon requests, parties shall be given an opportunity to compare the copy with the original;
(c) a party may conduct cross-examinations required for a full and true disclosure of the facts;
(d) notice may be taken of judicially cognizable facts.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 236 - State Single Audits › Section 4-236-18 - Definitions

Current through July 10, 2024
(a) As used in sections 4-236-18 through 4-236-30, inclusive, of the Regulations of Connecticut State Agencies:
(1) "Auditee" means any nonstate entity, which is required to be audited pursuant to section 4-231 of the Connecticut General Statutes;
(2) "Questioned cost " means a cost that is questioned by the independent auditor because of an audit finding:
(1) Which resulted from a violation or possible violation of a provision of law, regulation, contract, grant, or other agreement or document governing the use of State financial assistance, including funds used to match state financial assistance;
(2) Where the costs, at the time of the audit, are not supported by adequate documentation; or
(3) Where the costs incurred appear unreasonable, unrelated, or do not reflect the actions a prudent person would take in the circumstances; and
(3) "Working papers" has the same meaning as in Generally Accepted Government Auditing Standards (GAGAS).
Connecticut Administrative Code › Title 4 - Management of State Agencies › 236 - State Single Audits › Section 4-236-19 - Applicability

Current through July 10, 2024
(a) Any financial report involving an audit of a state financial assistance program shall be made pursuant to sections 4-230 through 4-236, inclusive, of the Connecticut General Statutes.
(b) Each independent auditor selected to provide audit services, pursuant to section 4-232 of the Connecticut General Statutes, shall issue an audit report in accordance with sections 4-236-23 through 4-236-30, inclusive of the Regulations of Connecticut State Agencies.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 236 - State Single Audits › Section 4-236-20 - Responsibilities of the secretary of the office of policy and management

Current through July 10, 2024
The secretary shall, after consulting with applicable state agencies and representatives of nonstate entities, publish a Compliance Supplement disclosing statutory and regulatory requirements applicable to state financial assistance programs. The Compliance Supplement shall contain requirements for compliance with laws and regulations and suggested audit procedures for state financial assistance programs, and shall be updated periodically for program changes.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 236 - State Single Audits › Section 4-236-21 - Responsibilities of cognizant agencies, state agencies and non-state entities

Current through July 10, 2024
(a) A cognizant agency shall:
(1) Provide technical advice and liaison to nonstate entities and independent auditors;
(2) Promptly inform other affected state agencies and appropriate state and local law enforcement officials of any direct reporting by the auditee or its auditor of irregularities or illegal acts, as required by GAGAS or laws and regulations;
(3) Advise the independent auditor and, where appropriate, the auditee of any deficiencies found in an audit report when the deficiencies require corrective action by the independent auditor. When advised of deficiencies, the auditee shall work with the independent auditor to take corrective action. If corrective action is not taken, the cognizant agency shall notify the independent auditor, the auditee, each agency having provided state financial assistance and each pass-through entity of the facts and make recommendations for follow-up action. In cases involving repetitive substandard performance or major inadequacies, the independent auditor may be referred to appropriate state and professional bodies for disciplinary action;
(4) Obtain or conduct quality control reviews of selected audits made by independent auditors of nonstate entities, at its discretion;
(5) Ensure the resolution of audit findings that affect the programs of more than one state agency;
(6) Coordinate, to the extent practical, audits or reviews made by or for state agencies that are in addition to the audits made pursuant to sections 4-236-23 and 4-236-26 of the Regulations of Connecticut State Agencies, so that the additional audits or reviews build upon audits performed in accordance with this part; and
(7) Inform a state awarding agency of an extension granted to an auditee for report submission.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 236 - State Single Audits › Section 4-236-22 - Basis for determining state financial assistance expended

Current through July 10, 2024
Except in the case of an exempt program, the determination of when state financial assistance is expended shall be based on when the related program activity occurs. Generally, such an activity is one that a nonstate entity is required to take in order to comply with applicable laws, regulations and the provisions of contracts or grant agreements. Examples of such activities include expenditure/expense transactions associated with grants, cost-reimbursement contracts, direct appropriations or the use of loan proceeds, the disbursement of funds passed through to a subrecipient or the receipt or use of program income. State financial assistance which does not specify a required use and which cannot be described by any of the examples provided in this section shall be considered fully expended in the fiscal year in which the state financial assistance is paid by the State agency. Loans payable, the proceeds of which were received and expended in a year prior to that which an audit covers are not considered state financial assistance expended for purposes of this section.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 236 - State Single Audits › Section 4-236-25 - Submission of reports

Current through July 10, 2024
(a) The reporting package shall include audited financial statements, state single audit reports, including the applicable schedule(s) required under these regulations, reports prepared in accordance with GAGAS, a corrective action plan and a separately issued management letter, if applicable.
(b) Reports, including program audit reports, prepared in accordance with sections 4-236-23 and 4-236-26 of the Regulations of Connecticut State Agencies shall be submitted by the auditee to the cognizant agency and, if applicable, state grantor agencies and pass-through entities. Reports shall be submitted no later than six months after the end of the period under audit, pursuant to section 4-232 of the Connecticut General Statutes.
(c) The cognizant agency may authorize extensions in the filing due date in accordance with section 4-232 of the Connecticut General Statutes. At no time may the extension exceed six months. The cognizant agency shall notify those state agencies providing state financial assistance to the nonstate entity of the extension.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 236 - State Single Audits › Section 4-236-28 - Penalty for noncompliance

Current through July 10, 2024
No audit costs shall be charged to state programs when audits required by the State Single Audit Act have not been made or have been made but not in accordance with sections 4-236-23 and 4-236-26 of the Regulations of Connecticut State Agencies. In cases of continued inability or unwillingness to have a proper audit conducted in accordance with sections 4-236-23 and 4-236-26 of the Regulations of Connecticut State Agencies, state agencies shall consider appropriate sanctions including, but not limited to:
(1) Withholding a percentage of financial assistance until the audit is completed satisfactorily;
(2) Withholding or disallowing overhead costs; or
(3) suspending state financial assistance until the audit is completed.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 236 - State Single Audits › Section 4-236-29 - Audit resolution and recovery of state program funds based on audit findings

Current through July 10, 2024
(a) As provided in section 4-236-21 of the Regulations of Connecticut State Agencies, the cognizant agency shall be responsible for ensuring the resolution of audit findings that affect the programs of more than one state agency. Resolution of findings that relate to the programs of a single state agency shall be the responsibility of the recipient and the agency. Alternate arrangements may be made on a case-by-case basis by agreement among the agencies concerned.
(b) After the audit report is accepted by the cognizant agency, the grantor state agencies shall review the audit report including the audit findings relating to the agencies' programs and the auditee's corrective action plans. Pass-through entities are also responsible for reviewing the audit reports of their subrecipients.
(c) State grantor agencies shall follow up on audit findings to ensure proper resolution. Follow up procedures regarding a current year or prior year audit finding may include, but are not limited to, communication with the nonstate entity and review of the nonstate entity's records. Pass-through entities shall work with state grantor agencies and develop a course of action to resolve audit findings relating to state financial assistance provided to subrecipients.
(d) Agencies shall determine whether to "allow" or "disallow" the reported expenditures in findings involving questioned costs.
(1) If the state grantor agency decides the expenditures were proper (i.e., the independent auditor's questioned costs are not sustained), they are "allowed costs" and no further action is required.
(2) If the state grantor agency decides the expenditures were improper (i.e., the independent auditor's findings are sustained), the nonstate entity shall consider the questioned costs to be ineligible; they are "disallowed costs".
(3) The state grantor agency shall notify the nonstate entity of any disallowed costs, and, unless successfully appealed to the executive authority of the agency, the state financial assistance received with respect to such disallowed costs shall be returned to the applicable state government agency. The state agencies shall also establish an accounting record of the debt, require other necessary corrective actions, and follow-up on corrective actions to ensure compliance.
Connecticut Administrative Code › Title 4 - Management of State Agencies › 236 - State Single Audits › Section 4-236-30 - Retention of working papers and reports

Current through July 10, 2024
The independent auditor shall document in the working papers the risk analysis process used in determining major state programs. Following completion of an audit, the independent auditor shall make available working papers, upon request, to the cognizant agency, its designee, the Auditors of Public Accounts and awarding agencies. Awarding agencies shall notify the cognizant agency of their intent to review working papers. The independent auditor shall retain working papers and reports for a minimum of five years from the date of filing a certified copy of the audit report with the cognizant agency, unless the independent auditor is notified in writing by the cognizant agency to extend the retention period.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-1 - Definitions

Current through July 10, 2024
For the purpose of these regulations:
(a) "client" means any person receiving or who has received State care or assistance.
(b) "commissioner" means the Commissioner of Administrative Services.
(c) "contribution" means an amount of money determined to be due and payable from a legally liable relative.
(d) "department" means the Department of Administrative Services.
(e) "exemption scale" means an amount equal to the state median income, adjusted by family size, to be subtracted from the legally liable relative's taxable income for federal income tax purposes in determining an ability to pay.
(f) "father" means natural or adoptive parent of any person receiving or who has received State care or assistance while under eighteen years of age.
(g) "legally liable relative" means the husband or wife of any person receiving or who has received State care or assistance, and the father and mother of any such person receiving or who has received State care or assistance while under the age of eighteen years.
(h) "mother" means natural or adoptive parent of any person receiving or who has received State care or assistance while under eighteen years of age.
(i) "patient" means any person receiving or who has received State care or assistance.
(j) "per diem" means a charge for each day of care or assistance.
(k) "per visit" means each instance of day care, group therapy and/or outpatient service.
(l) "uniform contribution scale" means the method used for assessing a contribution from a legally liable relative.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-2 - Contribution scale

Current through July 10, 2024
The uniform contribution scale is herein established, wherein the assessment of liability is determined by subtracting the state median income, adjusted for family size, as published in the Federal Register, from the legally liable relative's taxable income for federal income tax purposes, and then assessing twelve per cent of the sum representing the difference as the contribution due from the legally liable relative.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-3 - Exemption scale

Current through July 10, 2024
The Department shall periodically make available, but not less than once a year, to anyone who requests it, an exemption scale which shall be the state median income as published in the federal register, adjusted for family size, which will be used for any billing determinations. Billing determinations for care and assistance in any year will be established by using the previous year's federal income tax return and the corresponding state median income for that same year as the federal income tax return.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-8 - Court order referencing statutory liability

Current through July 10, 2024
Whenever a divorce agreement/order of a legally liable relative references C.G.S. 4a-12, a financial review of that legally liable relative's ability shall be made, and billing using the uniform contribution scale shall be established by the Department.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-9 - Modification of court order

Current through July 10, 2024
Whenever a divorce agreement/order does not reference C.G.S. 4a-12 and if a financial determination discloses a greater ability to contribute than the court ordered support, a modification of the support order may be pursued by the Department.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-10 - Liability of divorced or separated and remarried relative

Current through July 10, 2024
Where the mother and father who are legally liable are divorced and neither one of them is under a court order for support for the client/patient and one or both have remarried, then the following applies: the mother's/father's portion of the taxable income is prorated out of the new family's joint federal income tax return. The number of dependents from the new family households, to be used for the exempt income, are also prorated. If the current spouse of the legally liable relative has a taxable income of less than a single poverty level exemption as found in Sec. 4-12-2 and 4-12-3 of these regulations, then that spouse is included in the family dependent count for the exempt income calculation. The twelve per cent contribution assessment, resulting after the subtraction of the combined prorated exempt incomes for the combined prorated taxable incomes shall be prorated according to the specific share of the taxable income of each individually liable relative.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-11 - Investigation of liable relative

Current through July 10, 2024
The Department shall conduct an investigation of a legally liable relative to determine his or her ability to pay. This investigation may include but is not limited to contact with the legally liable relative for a copy of his or her complete Federal income tax return and such other information as determined by the Department as necessary to the investigation. In cases where the federal income tax return is not made available to the Department, such as when no return has been filed or when the legally liable relative refuses to grant permission to the Department to review his or her return, the Department may calculate the equivalent amount of federal taxable income from such other sources as may become available, such as but not limited to information concerning wages, salaries, commissions, etc., provided by employers.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-14 - Contribution review conference

Current through July 10, 2024
After a determination of a legally liable relative's ability to pay has been made and the legally liable relative has been notified of his or her expected contribution, the legally liable relative may request a conference with a Department representative to review such determination.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-17 - Administrative feasibility of billing

Current through July 10, 2024
Billing will be established to any individual legally liable relative whose ability to pay has been determined according to the uniform contribution scale to result in a contribution of fifty dollars or more per month. It shall be considered administratively feasible to bill and collect contributions which equal or exceed fifty dollars per month.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-18 - Authority to waive contribution

Current through July 10, 2024
The Commissioner or his or her designee, upon proper investigation and determination may waive a contribution, or any portion thereof, by a legally liable relative if it is found that the contribution would impose a significant financial hardship upon the legally liable relative.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-19 - Determination of waiver

Current through July 10, 2024
The Commissioner or his or her designee, may consider one or more of the following in making a determination of a full or partial waiver of charges to a legally liable relative: Loss of gainful employment by a legally liable relative, an increase in the number of family dependents from the federal tax reporting year, expenses resulting from a catastrophic event or other items of a similar nature. It shall be the responsibility of the requesting legally liable relative to submit documentation acceptable to the Department to support the request for waiver.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-22 - Administrative agency hearing

Current through July 10, 2024
Within thirty days of the receipt of a request from an aggrieved legally liable relative the commissioner or his or her designee shall hold a hearing and shall, at least ten days prior to the date of such hearing, mail a notice, giving the time and place of the hearing to the aggrieved legally liable relative. A reasonable period of continuance may be granted for good cause.
(1) The aggrieved legally liable relative shall appear personally at the hearing and may be represented by an attorney or other authorized representative.
(2) A record shall be made of each hearing, but need not be transcribed except in the event of an appeal from the decision of the hearing officer.
(3) The Commissioner or his or her designee shall have the power to administer oaths and take testimony under oath relative to the matter of the hearing.
Connecticut Administrative Code › Title 4a - Administrative Services › 12 - Legally Liable Relative's Ability To Pay › Section 4a-12-23 - Decision on hearing notice. Right of appeal

Current through July 10, 2024
The Commissioner or his or her designee shall render a final decision within sixty days, after the close of the hearing, based on all the evidence introduced before him or her and applying all pertinent provisions of law, regulations and departmental policy. Notice of the final decision shall be given to the legally liable relative by the Commissioner or his or her designee, by mailing, via certified mail, a copy of the decision to the legally liable relative. A legally liable relative aggrieved by such decision shall have the right to appeal this decision to the Superior Court in accordance with Connecticut General Statutes Sec. 4-183.
Connecticut Administrative Code › Title 4a - Administrative Services › 52 - State Purchasing Procedures › Section 4a-52-1 - Definitions

Current through July 10, 2024
As used in sections 4a-52-1 to 4a-52-22, inclusive:
(a) "Agency" includes any officer, department, board, council, commission, institution or other agency of the executive department of the state government.
(b) "Bid" means an offer, submitted in response to an invitation to bid, to furnish supplies, materials, equipment or contractual services to the State under certain prescribed conditions at a stated price.
(c) "Bidder" means any person, firm or corporation submitting a bid on an invitation to bid or a solicitation, oral or written, issued by the Commissioner.
(d) "Commissioner" means the Commissioner of Administrative Services, State of Connecticut.
(e) "Competitive negotiation" means a method for contracting for supplies, materials, equipment or contractual services, whereby proposals are solicited from qualified suppliers, following submission of which changes in proposals and prices are allowed, and the proposal deemed by the awarding authority to be most advantageous in terms of criteria as designated in the Request for Proposals is accepted.
(f) "Contract" means the agreement reached when the State accepts an offer of a bidder to furnish supplies, materials, equipment or contractual services at a stated price in response to an invitation to bid or competitive negotiation.
(g) "Contractor" means any person, firm or corporation to whom a contract is awarded against a bid submitted.
(h) "Direct purchase authority" means an authority granted by the Commissioner to permit State agencies to make direct purchases of the supplies, materials, equipment or contractual services listed from the sources specified without prior approval of the Commissioner.
(i) "Invitation to bid" means the communication which states, for the information of prospective suppliers, the terms and conditions under which a specified procurement will be made in a particular instance.
(j) "Minor irregularities" means informalities that are matters of form rather than substance evident from the bid document, or insignificant mistakes that can be waived or corrected without prejudice to other bidders; that is, the effect on price, quantity, quality, delivery, or contractual conditions is negligible.
(k) "Proposer" means any person firm or corporation submitting a proposal in response to a request for proposal, oral or written, issued by the Commissioner.
(l) "Purchasing agency" means a State agency acquiring or attempting to acquire supplies, materials, equipment or contractual services.
(m) "Request for proposal" means the solicitation communication used in the competitive negotiation process.
(n) "State" means the State of Connecticut.
(o) "Term contract" means the agreement reached when the State accepts a proposal of a bidder to furnish supplies, materials, equipment or contractual services at a stated price for a specific period of time in response to an invitation to bid.
Connecticut Administrative Code › Title 4a - Administrative Services › 52 - State Purchasing Procedures › Section 4a-52-2 - Delegation of purchasing authority

Current through July 10, 2024
(a) The Commissioner may delegate direct purchase authority to the head of any purchasing agency or may revoke any such authority. Factors to consider in making the decision to delegate include:
(1) the expertise of the potential delegate in terms of procurement knowledge and any specialized knowledge pertinent to the direct purchase authority to be delegated;
(2) the past experience of the potential delegate in exercising similar direct purchase authority;
(3) the degree of economy and efficiency to be achieved in meeting the State's requirements if the direct purchase authority is delegated;
(4) the available resources of the Bureau of Purchases to exercise the authority if it is not delegated; and,
(5) the consistency of delegation under similar circumstances.
Connecticut Administrative Code › Title 4a - Administrative Services › 52 - State Purchasing Procedures › Section 4a-52-3 - Requisition procedure

Current through July 10, 2024
(a) The initiation of the purchase of supplies, materials, equipment or contractual services not specifically covered by one of the direct purchase authorities or a Bureau of Purchases term contract shall be on a purchase requisition form provided by the Commissioner or upon the completion of a pre-itemized purchase requisition form provided by the Commissioner.
(b) The purchase requisition form originates in the purchasing agency, and must be submitted to the Bureau of Purchases to cover scheduled or unscheduled purchases.
(c) The pre-itemized purchase requisition form is originated in the Bureau of Purchases, and is forwarded to the purchasing agency to record its requirements and to return to the Bureau of Purchases for action on a scheduled time basis. Frequency of delivery or service may be adjusted to meet the internal needs of the agency.
Connecticut Administrative Code › Title 4a - Administrative Services › 52 - State Purchasing Procedures › Section 4a-52-6 - Guaranty or surety

Current through July 10, 2024
(a) A guaranty that the bidder will execute a contract and furnish performance surety, when requested and within ten days after the execution date of contract, shall, if required, be submitted with the bid. A guaranty may be submitted in any one of the following forms:
(1) annual bid bond in the amount of $5,000 to cover all bids up to $50,000 submitted within one year;
(2) individual bid bond for up to ten percent of the total amount of each separate bid; and,
(3) certified check made payable to "Treasurer, State of Connecticut" for up to ten percent of the total amount of each separate bid.
Connecticut Administrative Code › Title 4a - Administrative Services › 52 - State Purchasing Procedures › Section 4a-52-7 - Specifications, samples

Current through July 10, 2024
(a) All specifications are minimum standards. Accepted bid samples do not supersede specifications for quality. However, if any accepted bid sample is superior in quality to the specifications, all deliveries shall have the same identity and quality as the accepted bid sample.
(b) Samples, when required, must be submitted strictly in accordance with instructions; otherwise the bid may not be considered. If samples are requested subsequent to the opening of bids, they shall be delivered as specified in the invitation to bid. Samples must be furnished free of charge and must be accompanied by descriptive memorandum invoices indicating if the bidder desires their return, provided they have not been used or made useless by tests. Award samples may be held for comparison with deliveries. Samples will be returned at the bidder's risk and subject to his expense.
(c) When the bid indicates that an item to be purchased is to be equivalent to a sample, such sample will be on display in the Bureau of Purchases unless another location is specified. Failure on the part of the bidder to examine the sample shall not entitle him to any relief from the conditions imposed by the invitation to bid.
Connecticut Administrative Code › Title 4a - Administrative Services › 52 - State Purchasing Procedures › Section 4a-52-8 - Award

Current through July 10, 2024
(a) Award will be made to the lowest responsible qualified bidder as defined in Section 4a-59 of the Connecticut General Statutes and in accordance with the criteria set forth in said section which bidder's bid meets the requirements and criteria set forth in the invitation to bid. Objective criteria for determining the lowest responsible qualified bidder are detailed in Section 4a-52-18 of the Regulations of Connecticut State Agencies. The quality of the supplies, materials, equipment or contractual services to be supplied, their conformity with the specifications, their suitability to the requirements of the State, and the delivery terms and administrative costs of the State as currently prescribed by the Commissioner will be taken into consideration in making the award.
(b) The Commissioner reserves the right to award by item, or part thereof, groups of items, or parts thereof, or all items of the bid; to reject any and all bids in whole or in part; to waive minor irregularities and omissions if, in his judgment, the best interest of the State will be served.
(c) The Commissioner reserves the right to make awards within thirty calendar days from the date bids are opened, unless otherwise specified in the invitation to bid, during which period bids shall not be withdrawn unless the bidder distinctly states in his bid that acceptance thereof must be made within a shorter specified time. Should award, in whole or in part, be delayed beyond the period of thirty days or an earlier date specified by a bidder in his bid, such awards shall be conditioned upon bidder's acceptance.
(d) A bidder, if requested, must be prepared to present evidence of experience, ability, service facilities, factory authorization, and financial standing necessary to meet satisfactorily the requirements set forth or implied in the invitation to bid.
(e) The quantities listed in the bid schedule may be increased or decreased by the Commissioner to meet new or amended requirements of agencies between the time the bid is issued and the time award is made, subject to the bidder's acceptance.
(f) A cash discount may be offered by a bidder for prompt payment of bills, but such cash discount will not be taken into consideration in determining the lowest responsible qualified bidder except in the case of tie bids.
(g) The Commissioner reserves the right to correct inaccurate awards resulting from his clerical or administrative errors.
Connecticut Administrative Code › Title 4a - Administrative Services › 52 - State Purchasing Procedures › Section 4a-52-9 - Contract, rights of the state

Current through July 10, 2024
(a) Each bid will be received with the understanding that the acceptance in writing by the Commissioner of the offer to furnish any or all of the supplies, materials, equipment or contractual services described therein shall constitute a contract between the bidder and the State. Such contract shall bind the bidder on his part to furnish and deliver the supplies, materials, equipment or contractual services at the prices given and in accordance with conditions of said accepted bid and Sections 4a-52-1 through 4a-52-22 of the Regulations of Connecticut State Agencies. Such contract shall bind the State on its part to order the supplies, materials, equipment or contractual services from such contractor, except for causes beyond reasonable control, and subject to the availability of appropriated funds, and to pay for at the contract prices all supplies, materials, equipment or contractual services ordered and delivered. The State reserves the right to order up to ten percent more or less than the quantity listed in the bid or as amended in the award.
(b) Subject to the acceptance of the contractor, quantities may be ordered against contracts by State agencies not originally or specifically mentioned. Quantities may also be transferred between agencies under an adjustment in transportation costs providing such transportation costs are based on separately determined delivery costs for individual agencies.
(c) No alterations or variations of the terms of a contract shall be valid or binding upon the State unless made in writing and signed by the Commissioner.
(d) Contracts shall remain in force for the full period specified and until all supplies, materials, equipment or contractual services ordered before the date of termination shall have been satisfactorily delivered and accepted (and thereafter until all terms and conditions have been met), unless:
(1) Terminated prior to the expiration date specified by satisfactory delivery against orders of the entire quantities contracted for.
(2) Extended in accordance with the provisions of Section 4a-59a of the Connecticut General Statutes upon written authorization of the Commissioner and acceptance by contractor to permit ordering of unordered balances or additional quantities at the contract price and in accordance with the contract terms.