Connecticut Administrative Code › Title 10 - Education and Culture › 392 - Organization and Rules of Practice › Article V - Miscellaneous ProceedingsDeclaratory Rulings › Personal Data Action Provisions › Section 10-392-38 - Definitions

Current through July 10, 2024
When used in sections 10-392-38 to
					 10-392-44,
					 inclusive, of the Regulations of Connecticut State Agencies, the following
					 terms shall have the meanings herein specified, unless the context otherwise
					 indicates.
(a) "Agency" means each
				  state or municipal board, commission, department or officer, other than the
				  legislature, courts, governor, lieutenant governor, attorney general or town or
				  regional boards of education, which maintains a personal data system.
(b) "Attorney" means an attorney at law
				  empowered by a person to assert the confidentiality of or right to access
				  personal data under chapter 55 of the general statutes.
(c) "Authorized representative" means a
				  parent, or a guardian or conservator, other than an attorney, appointed to act
				  on behalf of a person and empowered by such person to assert the
				  confidentiality of or right of access to personal data under chapter 55 of the
				  general statutes.
(d) "Automated
				  personal data system" means a personal data system in which data are stored, in
				  whole or part, in a computer or in computer accessible files.
(e) "Application file" means that compilation
				  of personal data in either manual or automated form, relating to a specific
				  application for a tax credit or grant.
(f) "Computer accessible files" means any
				  personal data which are stored on-line or off-line, which can be identified by
				  use of electronic means, including but not limited to microfilm and microfilm
				  devices, which includes but is not limited to magnetic tape, magnetic film,
				  magnetic disks, magnetic drums, internal memory utilized by a processing
				  device, including computers or telecommunications control units, punched cards,
				  optically scanable paper or film.
(g) "Employment record" means that
				  compilation of personal data, in either manual or automated form, which relates
				  to the qualifications of employment applications.
(h) "Maintain" means collect, maintain, use
				  or disseminate.
(i) "Manual
				  personal data system" means a personal data system other than an automated
				  personal data system.
(j) "Person"
				  means an individual of any age concerning whom personal data are maintained in
				  a personal data system, or a person's attorney or authorized
				  representative.
(k) "Personal data"
				  means any information about a person's education, finances, medical or
				  emotional condition or history, employment or business history, family or
				  personal relationships, reputation or character which because of name,
				  identifying number, mark or description can be readily associated with a
				  particular person. "Personal data" shall not be construed to make available to
				  a person any record described in subdivision (3) of subsection (b) of section
				  1-210
				  of the general statutes.
(l)
				  "Personal data system" means a collection of records containing personal
				  data.
(m) "Personnel file" means
				  that compilation of personal data, in either manual or automated form, relating
				  to a commission employee's employment and personnel activities, including, but
				  not limited to, his or her performance, evaluation and payroll and other
				  employment-related record-keeping which is necessary for the conduct of the
				  commission's business and which is kept and maintained by the commission's
				  business office.
(n) "Record" means
				  any collection of personal data which is collected, maintained or
				  disseminated.
(o) "Categories of
				  personal data" means the classifications of personal information set forth in
				  the subdivision (9) of section
				  4-190 of the general
				  statutes.
(p) "Other data" means
				  any information which because of name, identifying number, mark or description
				  can be readily associate with a particular person.