Connecticut Administrative Code › Title 36a - The Banking Law of Connecticut › 40 - Retention of Records by Connecticut Banks and Connecticut Credit Unions › Transferred from Section 36-2a › Section 36a-40-3 - Connecticut banks

Current through July 10, 2024
(a)
Administrative/Corporate - Retention Schedule
(1) Minute books of meetings (corporators,
				stockholders, directors and all committees) - Permanent
(2) Bank charter or certificate of
				incorporation, By-laws and Amendments - Permanent
(3) Bank call reports - 7 years
(4) Directors' examination reports, including
				outside auditors' reports - 7 years
(5) Community Reinvestment Act compliance
				documentation - 3 years
(6)
				Earnings and dividend reports to supervising agencies - 7 years
(7) Bank building/branch offices (approval of
				commissioner for alterations, acquisitions and improvements and all relevant
				legal documents regarding same) - 25 years
(8) Blanket Bond - 6 years after
				expiration
(9) All other insurance
				coverage - 2 years after expiration
(10) Repaid notes for all types of borrowed
				funds - 7 years after date of repayment
(11) Charged-off asset records - 7
				years
(12) Leases, agreements and
				contracts - 7 years after expiration
(13) Night depository agreements and
				contracts - 7 years after expiration
(14) Night depository logs/receipts for
				depositor bags - 1 year after entry or receipt
(15) All legal rulings - 7 years after
				expiration of resulting action
(16)
				All federal and state corporate tax records - 7 years
(17) All corporate income and property tax
				returns - 25 years
(18) All federal
				and state customer tax records and supporting records - 7 years
(19) Attachments and garnishments of property
				due customer
(A) After release by judgment or
				court certificate - 1 year after release
(B) After ordinary release - 7 years after
				release
(20) Power of
				Attorney - 7 years after account is closed
(21) Security ledgers (investments) - 7
				years
(22) Broker-Dealer
				confirmations of securities transactions - 7 years
(23) Broker-Dealer account statements - 7
				years
(24) Securities purchase and
				sale blotter - 7 years
(25) General
				Ledger
(A) Statement of condition (daily) - 25
				years
(B) General ledger and
				subsidiary ledgers - 25 years
(C)
				All general ledger debit and credit tickets - 7 years
(26) Central Information File
(A) Address changes - 2 years
(B) CIF records - 1 year after termination of
				customer relationship
(C) Daily
				report sheets (any changes in account status) - 1 year
(27) Control and Proof
(A) Trial balances on all loan and deposit
				functions - 7 years
(B) All
				transaction journals - 7 years
(C)
				All new and paid-off loan reports - 2 years
(D) All delinquent loan reports - 2
				years
(E) Daily reserve
				computations - 2 years
(F) Balance
				and verification of cash letters - 2 years
(G) Cash letters - 2 years
(H) Reconcilement and remittances of serviced
				loan reports - 2 years
(I)
				Automated clearinghouse, point of sale terminal, automated teller machine and
				other electronic fund transfer records/transactions - 2 years
(28) Purchasing Department
(A) Inventory and control records - 7
				years
(B) Purchase orders - 2
				years
(C) Paid bills, orders and
				expense vouchers - 7 years after date of payment
(29) Personnel and Pensions
(A) Employee list - 3 years
(B) Applications (not hired) - 1
				year
(C) Attendance records - 7
				years
(D) Employee history records
				- 3 years after termination
(E)
				Employee insurance benefit records - 3 years after termination
(F) Payroll register - 3 years
(G) All employee federal and state tax
				returns - 7 years
(H) Employee
				payroll deduction plans - 7 years
(I) Pension option forms - 6 years after
				expiration of option
(J) Pension
				plans - 7 years after expiration of plan
(K) Retirement certificates - 7 years after
				death of retiree
(L) Occupational
				illness and injury records - 5 years
(M) Pension payment register - 7
				years
(N) All other employee
				pension documentation - 7 years
(30) Capital Stock banks
(A) Capital stock certificates (not
				cancelled), records and stubs - Permanent
(B) Capital stock ledger -
				Permanent
(C) Capital stock
				transfer register - Permanent
(D)
				Receipts of stock certificates, affixed to stub of certificate book - 7
				years
(E) Proxies - 3
				years
(F) Dividend checks - 7 years
				after date paid
(G) Dividend
				register - 7 years
(H) Report of
				lost or stolen certificates - 3 years
(I) Cancelled capital stock certificates - 7
				years after cancellation