reglab/statecodes huggingface dataset:
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 9 - Fiscal Support › Subchapter 8 - Community College General Apportionment Funding › Article 9 - Reporting Procedures [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Repealer
					 of article 9 (sections
					 58780-58785) filed 5-16-2008;
					 operative 6-15-2008. Submitted to OAL for printing only pursuant to Education
					 Code section
					 70901.5
					 (Register 2008, No. 21).
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 1 - Warrants [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. New
				  Division 10, Chapter 1 (Sections
				  59000-59004) filed 3-5-76;
				  effective thirtieth day thereafter (Register 76, No. 10).
2.
				  Amendment of NOTE filed 11-4-77; effective thirtieth day thereafter (Register
				  77, No. 45).
3. Repealer of Chapter 1 (Sections
				  59000-59004) filed 11-15-79;
				  effective thirtieth day thereafter (Register 79, No. 46).
Note: Authority cited: Section
					 71020,
					 Education Code. Reference: Chapter 797, Statutes of 1979.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2 - Community College Budget and Accounting Manual › Section 59010 - Method of Accounting

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Board of Governors hereby adopts and
				  incorporates by reference, into this provision of the California Code of
				  Regulations, the California Community Colleges Budget and Accounting Manual
				  chapters 2 through 5 as revised September 1999. This section shall become
				  operative July 1, 2000.
(b)
				  Revisions made to the Budget and Accounting Manual after July 1, 2000 shall be
				  considered incorporated by reference into this provision when they have been
				  adopted by the Board.
1. New
					 section filed 4-19-2000; operative 4-10-2000. Submitted to OAL for printing
					 only (Register 2000, No. 16). For prior history see Register 94, No.
					 38.
2. Amendment of section and NOTE filed 3-15-2006; operative
					 4-14-2006. Submitted to OAL for printing only pursuant to Education Code
					 section
					 70901.5
					 (Register 2006, No. 17).
Note: Authority cited: Sections
						66700 and
						70901,
						Education Code. Reference: Section
						70901,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2 - Community College Budget and Accounting Manual › Section 59011 - Method of Accounting. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. New
					 section filed 8-19-92; operative 9-18-92 (Register 92, No. 34).
2.
					 Amendment filed 4-19-2000; operative 4-10-2000. Submitted to OAL for printing
					 only (Register 2000, No. 16).
3. Repealer filed 3-15-2006; operative
					 4-14-2006. Submitted to OAL for printing only pursuant to Education Code
					 section
					 70901.5
					 (Register 2006, No. 17).
Note: Authority cited: Sections
						66700,
						70901 and
						71024,
						Education Code. Reference: Section
						70901,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2 - Community College Budget and Accounting Manual › Section 59013 - Price of Food

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Food served in community college district cafeterias shall
					 be sold to the patrons of the cafeterias at such a price as will pay the cost
					 of maintaining the cafeterias, exclusive of the costs made a charge against the
					 funds of the community college district by resolution of the governing
					 board.
The disposition and accounting of revenue and expenditures
					 of the cafeteria shall be as prescribed by the California Community Colleges
					 Budget and Accounting Manual.
1. New
					 section filed 3-4-91 by Board of Governors of California Community Colleges
					 with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted
					 to OAL for printing only pursuant to Education Code Section
					 70901.5(b).
2.
					 Editorial correction of HISTORY 1 (Register 95, No.
					 29).
Note: Authority cited: Section
						66700 and
						70901,
						Education Code. Reference: Section
						70901,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2 - Community College Budget and Accounting Manual › Section 59015 - Audit of Scholarship Funds; Administrative Expenses

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Where the governing board of a district has established and
					 maintains a fund for scholarships and loans, as designated by the California
					 Community Colleges Budget and Accounting Manual, the governing board shall
					 arrange for an annual audit of the fund in the manner prescribed in Section
					 84040 of
					 the Education Code and Board of Governors regulations. All expenses in the
					 administration of the fund, including, but not limited to, audits, operating
					 costs, and promotion of the fund, shall be a proper charge against the funds of
					 the district, and the annual budget of the district shall include funds for
					 these expenses.
1. New
					 section filed 3-4-91 by Board of Governors of California Community Colleges
					 with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted
					 to OAL for printing only pursuant to Education Code Section
					 70901.5(b).
2.
					 Amendment filed 10-25-91; operative 11-24-91 (Register 92, No.
					 9).
3. Editorial correction of HISTORY 1 (Register 95, No.
					 29).
Note: Authority cited: Sections
						66700 and
						70901,
						Education Code. Reference: Sections
						70901 and
						84040,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2 - Community College Budget and Accounting Manual › Section 59016 - Special Fund or Account in County Treasury: Gift or Bequest for Special Purpose; Rules and Regulations by Governing Board

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Any gift or bequest of money which is to
				  be invested pursuant to this article shall be placed in a fund as designated by
				  the California Community Colleges Budget and Accounting Manual in the county
				  treasury. If the gift or bequest of money is required to be used for specific
				  purposes according to the terms of the gift or bequest, the governing board
				  shall place the money in a separate account by the name that it shall be known,
				  including in its name the term trust account.
(b) The money deposited in a separate account
				  in the designated fund shall be invested pursuant to this article or expended
				  only for the purposes of the gift or bequest.
(c) The governing board shall adopt rules and
				  regulations to effectuate the purposes of this article, not inconsistent with
				  law.
1. New
					 section filed 3-4-91 by Board of Governors of California Community Colleges
					 with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted
					 to OAL for printing only pursuant to Education Code Section
					 70901.5(b).
2.
					 Editorial correction of HISTORY 1 (Register 95, No.
					 29).
Note: Authority cited: Sections
						66700 and
						70901,
						Education Code. Reference: Section
						70901,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 1 - General Provisions › Section 59020 - Definition of Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 For purposes of this subchapter, "records" means all records, maps, books,
					 papers, data processing output, and electronic documents that a Community
					 College district is required by law to prepare or retain by law or official
					 duty. "Records" includes "student records" as defined in section
					 76210 of
					 the Education Code.
(b) The
					 following documents are not "records" and may be destroyed at any time:
(1) Additional copies of documents beyond the
					 original or one copy. (A person receiving a duplicated copy need not retain
					 it.)
(2) Correspondence between
					 district employees that does not pertain to personnel matters or constitute a
					 student record.
(3) Advertisements
					 and other sales material received.
(4) Textbooks used for instruction, and other
					 instructional materials, including library books, pamphlets and
					 magazines.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 1 - General Provisions › Section 59021 - Scope of Chapter

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The provisions of this chapter apply only in the event
						that the destruction or retention of records by the district is not otherwise
						authorized or provided for by law.
1. New
						NOTE filed 4-27-83; effective thirtieth day thereafter (Register 83, No.
						18).
2. Amendment filed 3-4-91 by Board of Governors of California
						Community Colleges with the Secretary of State; operative 4-5-91 (Register 91,
						No. 23). Submitted to OAL for printing only pursuant to Education Code Section
						70901.5(b).
3.
						Editorial correction of HISTORY 2 (Register 95, No.
						29).
Note: Authority cited: Sections
						  66700,
						  70901 and
						  76220,
						  Education Code. Reference: Section
						  76220,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 1 - General Provisions › Section 59022 - Classification of Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The governing board of each Community
					 College district shall establish an annual procedure by which the chief
					 executive officer, or other designee shall review documents and papers received
					 or produced during the prior academic year and classify them as Class
					 1-Permanent, Class 2-Optional, or Class 3-Disposable.
(b) All records not classified prior to July
					 1, 1976, are subject to the same review and classification as in (a). If such
					 records are three or more years old and classified as Class 3-Disposable, they
					 may be destroyed without further delay, but in accordance with article
					 3.
(c) Records originating during a
					 current academic year shall not be classified during that year.
(d) Records of a continuing nature, i.e.,
					 active and useful for administrative, legal, fiscal, or other purposes over a
					 period of years, shall not be classified until such usefulness has
					 ceased.
(e) Whenever an original
					 Class 1-Permanent record is photographed, microphotographed, or otherwise
					 reproduced on film or electronically, the copy thus made is hereby classified
					 as Class 1-Permanent. The original record, unless classified as Class
					 2-Optional, may be classified as Class 3-Disposable, and may then be destroyed
					 in accordance with this chapter if the following conditions have been met:
(1) The reproduction was accurate in
					 detail.
(2) The chief executive
					 officer, or other designee, has attached to or incorporated in the copy or
					 system a signed and dated certification of compliance with the provisions of
					 section
					 1531 of the
					 Evidence Code, stating in substance that the copy is a correct copy of the
					 original, or a specified part thereof, as the case may be.
(3) The copy was placed in an accessible
					 location and provision was made for preserving permanently, examining and using
					 same.
(4) In addition, if the
					 record is photographed or microfilmed, the reproduction must be on film of a
					 type approved for permanent, photographic records by the United States Bureau
					 of Standards.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 2 - Period of Retention › Section 59023 - Class 1-Permanent Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The original of each of the records listed in this
						Section, or one exact copy thereof when the original is required by law to be
						filed with another agency, is a Class 1-Permanent record and shall be retained
						indefinitely, unless copied or reproduced in accordance with Subsection (e) of
						Section 59022.
(a) The following annual reports:
(1) official budget;
(2) financial report of all funds, including
					 cafeteria and student body funds;
(3) audit of all funds;
(4) full-time equivalent student, including
					 Period 1 and Period 2 reports; and
(5) other major annual reports, including:
(A) those containing information relating to
					 property, activities, financial condition, or transactions; and
(B) those declared by board minutes to be
					 permanent.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 2 - Period of Retention › Section 59024 - Class 2-Optional Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Any record worthy of further preservation but not
						classified as Class 1-Permanent may be classified as Class 2-Optional and shall
						then be retained until reclassified as Class 3-Disposable. If the chief
						executive officer, or other designee, determines that classification should not
						be made by the time specified in section
						59022, all records of the prior
						year may be classified as Class 2-Optional, pending further review and
						classification within one year.
1. New
						NOTE filed 4-27-83; effective thirtieth day thereafter (Register 83, No.
						18).
2. Amendment filed 3-4-91 by Board of Governors of California
						Community Colleges with the Secretary of State; operative 4-5-91 (Register 91,
						No. 23). Submitted to OAL for printing only pursuant to Education Code Section
						70901.5(b).
3.
						Editorial correction of HISTORY 2 (Register 95, No.
						29).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 2 - Period of Retention › Section 59025 - Class 3-Disposable Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
All records, other than Continuing Records, not
						classified as Class 1-Permanent or Class 2-Optional, shall be classified as
						Class 3-Disposable, including, but not limited to, detail records relating
						to:
(a) records basic to audit,
					 including those relating to attendance, full-time equivalent student, or a
					 business or financial transaction (purchase orders, invoices, warrants, ledger
					 sheets, canceled checks and stubs, student body and cafeteria fund records,
					 etc.), and detail records used in the preparation of any other report;
					 and
(b) periodic reports, such as
					 daily, weekly, and monthly reports, bulletins, and instructions.
1. New
						NOTE filed 4-27-83; effective thirtieth day thereafter (Register 83, No.
						18).
2. Amendment filed 3-4-91 by Board of Governors of California
						Community Colleges with the Secretary of State; operative 4-5-91 (Register 91,
						No. 23). Submitted to OAL for printing only pursuant to Education Code Section
						70901.5(b).
3.
						Amendment of subsections (a)-(b) filed 9-6-94; operative 10-6-94. Submitted to
						OAL for printing only pursuant to Education Code section
						70901.5
						(Register 94, No. 38).
4. Editorial correction of HISTORY 2
						(Register 95, No. 29).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 2 - Period of Retention › Section 59026 - Retention Period

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 Generally, a Class 3-Disposable record, unless otherwise specified in this
					 Subchapter, should be destroyed during the third college year after the college
					 year in which it originated (e.g., 1993-94 plus 3 = 1996-97). Federal programs,
					 including various student aid programs, may require longer retention periods
					 and such program requirements shall take precedence over the requirements
					 contained herein.
(b) With respect
					 to records basic to an audit, a Class 3-Disposable record shall not be
					 destroyed until after the third July 1 succeeding the completion of the audit
					 required by Education Code Section
					 84040 or of
					 any other legally required audit, or that period specified by Section
					 59118, or after the ending date of
					 any retention period required by any agency other than the State of California,
					 whichever date is later.
(c) With
					 respect to continuing records, a continuing record shall not be destroyed until
					 the third year after it has been classified as Class 3-Disposable.
1.
						Amendment filed 11-4-77; effective thirtieth day thereafter (Register 77, No.
						45).
2. Amendment filed 4-27-83; effective thirtieth day thereafter
						(Register 83, No. 18).
3. Amendment of subsection (b) filed 3-7-85;
						effective thirtieth day thereafter (Register 85, No. 10).
4.
						Amendment filed 3-4-91 by Board of Governors of California Community Colleges
						with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted
						to OAL for printing only pursuant to Education Code Section
						70901.5(b).
5.
						Editorial correction of printing error in subsection (a) (Register 91, No.
						43).
6. Amendment filed 10-25-91; operative 11-24-91 (Register 92,
						No. 9).
7. Amendment of subsection (a) filed 9-6-94; operative
						10-6-94. Submitted to OAL for printing only pursuant to Education Code section
						70901.5
						(Register 94, No. 38).
8. Editorial correction of HISTORY 4
						(Register 95, No. 29).
Note: Authority cited: Sections
						  66700,
						  70901,
						  71020.5 and
						  84500,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 3 - Procedures for Destruction › Section 59027 - Chief Administrative Officer Actions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The chief administrative officer, or the
					 designee of that officer, shall:
(1)
					 Personally supervise the classification of records.
(2) Mark each file or other container as to
					 classification and the school year in which the records originated. If the
					 records are classified as Class 3-Disposable, the chief administrative officer
					 shall also mark the school year in which such records are to be
					 destroyed.
(3) Supervise the
					 destruction of records.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 3 - Procedures for Destruction › Section 59028 - Board Action

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The governing board shall:
(a) Approve or disapprove the recommendation
					 of its designee.
(b) Order a
					 reclassification when necessary or desirable.
(c) Order by action recorded in the minutes
					 (with lists attached) the destruction of records in accordance with these
					 regulations.
1. New
						NOTE filed 4-27-83; effective thirtieth day thereafter (Register 83, No.
						18).
2. Amendment filed 3-4-91 by Board of Governors of California
						Community Colleges with the Secretary of State; operative 4-5-91 (Register 91,
						No. 23). Submitted to OAL for printing only pursuant to Education Code Section
						70901.5(b).
3.
						Editorial correction of HISTORY 2 (Register 95, No.
						29).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 3 - Procedures for Destruction › Section 59029 - Manner of Destruction

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Upon the order of the governing board that specified
						records shall be destroyed, such records shall be permanently destroyed by such
						foolproof methods as shredding, burning, or pulping; and such destruction shall
						be supervised by the chief executive officer or other
						designee.
1. New
						NOTE filed 4-27-83; effective thirtieth day thereafter (Register 83, No.
						18).
2. Amendment filed 3-4-91 by Board of Governors of California
						Community Colleges with the Secretary of State; operative 4-5-91 (Register 91,
						No. 23). Submitted to OAL for printing only pursuant to Education Code Section
						70901.5(b).
3.
						Editorial correction of HISTORY 2 (Register 95, No.
						29).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 3 - Procedures for Destruction › Section 59030 - Certification as to Content of Records Destroyed by Calamity

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Whenever in any college year the community college
						register of any instructor, or other records of any district are destroyed by
						conflagration or public calamity, preventing the instructor and college
						officers from making their annual reports in the usual manner and with
						accuracy, affidavits of the instructor, the president, or other officers of the
						district, certifying as to the contents of the destroyed register or other
						records, shall be accepted by all college authorities for all purposes
						pertaining to the district, except that of calculations of full-time equivalent
						students (FTES).
1. New
						section filed 3-4-91 by Board of Governors of California Community Colleges
						with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted
						to OAL for printing only pursuant to Education Code Section
						70901.5(b).
2.
						Editorial correction of printing error (Register 91, No. 43).
3.
						Amendment filed 10-25-91; operative 11-24-91 (Register 92, No.
						9).
4. Amendment filed 9-6-94; operative 10-6-94. Submitted to OAL
						for printing only pursuant to Education Code section
						70901.5
						(Register 94, No. 38).
5. Editorial correction of HISTORY 1
						(Register 95, No. 29).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 3 - Procedures for Destruction › Section 59031 - Full-Time Equivalent Student Records Where Area Hit by Calamity

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Whenever the full-time equivalent student of a community
						college district has been materially affected in any college year by
						conflagration, public calamity, or epidemic of unusual duration and prevalence,
						the regular annual reports of the instructor, the president, or officers of the
						district, shall be accepted by all college officers for all matters pertaining
						to the district, except that of full-time equivalent student.
1. New
						section filed 3-4-91 by Board of Governors of California Community Colleges
						with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted
						to OAL for printing only pursuant to Education Code Section
						70901.5(b).
2.
						Amendment of section and NOTE filed 9-6-94; operative 10-6-94. Submitted to OAL
						for printing only pursuant to Education Code section
						70901.5
						(Register 94, No. 38).
3. Editorial correction of HISTORY 1
						(Register 95, No. 29).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 3 - Procedures for Destruction › Section 59033 - Attendance Accounting for Lost or Destroyed Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Whenever any attendance records have been lost or
						destroyed by conflagration or public calamity, attendance accounting related to
						such records shall be made in accordance with section
						58031.
1. New
						section filed 10-25-91; operative 11-24-91 (Register 92, No. 9).
2.
						Amendment filed 5-15-93; operative 6-4-93 (Register 93, No.
						25).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 3 - Procedures for Destruction › Section 59040 - College Year. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. New
						section filed 3-4-91 by Board of Governors of California Community Colleges
						with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted
						to OAL for printing only pursuant to Education Code Section
						70901.5(b).
2.
						Repealer filed 5-15-93; operative 6-4-93 (Register 93, No. 25).
3.
						Editorial correction of HISTORY 1 (Register 95, No.
						29).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 2.5 - Retention and Destruction of Records › Article 3 - Procedures for Destruction › Section 59041 - Academic Year. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. New
						section filed 3-4-91 by Board of Governors of California Community Colleges
						with the Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted
						to OAL for printing only pursuant to Education Code Section
						70901.5(b).
2.
						Repealer filed 5-15-93; operative 6-4-93 (Register 93, No. 25).
3.
						Editorial correction of HISTORY 1 (Register 95, No.
						29).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Section
						  70901,
						  Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59100 - General Authority of the Chancellor

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
To provide comprehensive accountability in programs where
					 the Chancellor's Office has regulatory or supervisory responsibility, the
					 Chancellor is authorized as needed to have audits or reviews conducted or to
					 investigate any audit or review citing which indicates that the allocation of
					 state moneys or applicable federal funding may have been in error, and where
					 necessary, to require action to resolve any substantial error as provided
					 herein.
1. New
					 section filed 10-25-91; operative 11-24-91 (Register 92, No. 9). For prior
					 history, see Register 82, No. 31.
Note: Authority cited: Sections
						66700,
						70901,
						71020.5,
						84040 and
						84500,
						Education Code. Reference: Sections
						71020.5,
						84040,
						84040.5 and
						84040.6,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59102 - Contracting for Annual Audits

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Arrangements for annual audits for any fiscal year as
					 required by Section
					 84040 of
					 the Education Code shall be made final no later than the May 1 preceding that
					 fiscal year.
1. New
					 section filed 10-25-91; operative 11-24-91 (Register 92, No.
					 9).
Note: Authority cited: Sections
						70901,
						84040 and
						84500,
						Education Code. Reference: Sections
						84040,
						84040.5 and
						84040.6,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59104 - Review of Annual Audits

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Each district governing board shall review the annual audit
					 prescribed pursuant to Section
					 84040 of
					 the Education Code at a public meeting.
1. New
					 section filed 10-25-91; operative 11-24-91 (Register 92, No.
					 9).
Note: Authority cited: Sections
						66700,
						70901 and
						70902,
						Education Code. Reference: Sections
						70901 and
						70902,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59106 - Annual Audit Reports Due Date

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Each district shall file an audit report with the
					 Chancellor's Office, and with other agencies specified in the Chancellor's
					 Contracted District Audit Manual, for the preceding fiscal year no later than
					 December 31, unless this date is extended by the Chancellor's
					 Office.
1. New
					 section filed 10-25-91; operative 11-24-91 (Register 92, No. 9).
2.
					 Amendment filed 9-6-2022; operative 10-6-2022. Submitted to OAL for filing and
					 printing only pursuant to Education Code section
					 70901.5
					 (Register 2022, No. 37).
Note: Authority cited: Section
						70901,
						Education Code. Reference: Sections
						84040,
						84040.5 and
						84040.6,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59108 - Chancellor's Review of Audit Citings

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Chancellor shall review the reports
				  of audits conducted pursuant to Section
				  84040 of
				  the Education Code, or any other audit or review assessing district compliance
				  with audit responsibilities.
(b)
				  Such review shall determine whether the audit or review reports contain citings
				  which may warrant further investigation. Further investigation is warranted
				  when there is a significant probability that the district has either:
(1) Failed to comply with attendance
				  accounting standards, or
(2)
				  Violated rules and regulations defining limitations on state support,
				  or
(3) Failed to comply with any
				  other standard which has been monitored by means of a compliance question
				  devised by the Chancellor's Office or the Department of
				  Finance.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59110 - District's Right to Respond

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Pursuant to procedures established by the Chancellor, and
					 prior to any actions to recover funds or to mandate other corrective measures,
					 a district shall be given the opportunity to present information which might
					 mitigate or refute any audit citing selected by the Chancellor for further
					 investigation.
1. New
					 section filed 10-25-91; operative 11-24-91 (Register 92, No.
					 9).
Note: Authority cited: Sections
						66700,
						70901,
						71020.5,
						84040 and
						84500,
						Education Code. Reference: Sections
						84040 and
						84040.6,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59112 - Audit Resolution Actions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  If, upon reviewing a citing, the district's response and any other available
				  information, the Chancellor finds that there is a need for corrective action to
				  resolve a citing, the Chancellor may require the district to do one or more of
				  the following:
(1) Submit a corrected
				  apportionment attendance report,
(2) Implement procedures to ensure future
				  compliance with the rules and regulations in question, or
(3) Report periodically to the Chancellor on
				  the status of actions taken to comply with the rules and regulations in
				  question.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59114 - Apportionment Adjustments

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The Board of Governors shall make any adjustments necessary
					 in future apportionments of all state funds to resolve errors identified
					 through Chancellor audits or reviews under section
					 59100, and/or to correct any audit
					 exceptions revealed by audit reports filed in accordance with section
					 59106 or section
					 84040.5 of
					 the Education Code or by Chancellor reviews under section
					 59108.
1. New
					 section filed 10-25-91; operative 11-24-91 (Register 92, No. 9).
2.
					 Amendment of section and NOTE filed 3-15-2006; operative 4-14-2006. Submitted
					 to OAL for printing only pursuant to Education Code section
					 70901.5
					 (Register 2006, No. 17).
Note: Authority cited: Sections
						66700,
						70901,
						71020.5,
						84040 and
						84500,
						Education Code. Reference: Sections
						70901,
						84040 and
						84040.5,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59116 - Student Attendance; Accountability for Accounting and Reporting; Minor or Inadvertent Errors; Apportionment; Discrepancy

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) It is the intent of the Board of
				  Governors in adopting this section that districts shall be fully accountable
				  for the accuracy of the accounting and reporting of student attendance and
				  shall promptly resolve inaccuracies in attendance accounting and reporting.
				  However, it is also the intent of the Board of Governors that any minor or
				  inadvertent errors in a district's student attendance records shall be resolved
				  as described below.
(b) The
				  apportionment to a district for any fiscal year following the fiscal year in
				  which an annual or special audit or Chancellor's review finding is made, or any
				  fiscal year following the fiscal year for which a district declares a
				  discrepancy subsequent to the submission of the annual or recalculation
				  apportionment attendance report, shall not be affected by the audit, review or
				  declaration, provided all of the following conditions are met:
(1) The district has corrected the basis for
				  the audit or Chancellor's review finding or declaration of discrepancy to the
				  satisfaction of the Chancellor.
(2)
				  The district has unfunded FTES that would have otherwise been fundable in the
				  fiscal year for which the audit or Chancellor's review finding or declaration
				  of discrepancy was made. Any such unfunded FTES can be applied as a full or
				  partial offset to any invalidated or lost FTES. Invalid or lost FTES not offset
				  by unfunded FTES shall result in a negative revenue adjustment in the fiscal
				  year in which the audit, Chancellor's review, or district declaration is
				  resolved.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3 - Audits and Reviews › Section 59118 - Limitations on Adjustments

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The district shall be held harmless
				  against any Chancellor review or investigation, or any regular or special audit
				  citing not resolved as provided in section
				  59112, within five years of the
				  time when the final report of the review or investigation, or the citing is
				  first presented to the governing board. Until five years has passed after the
				  presentation of the final report of the review or investigation or the audit
				  citing, the district shall retain all primary and support documentation which
				  might need to be reviewed by the Chancellor to verify any district claim for
				  State support.
(b) The five-year
				  period described in subdivision (a) does not apply where the Chancellor finds
				  deliberate district misrepresentations in connection with claims for state or
				  federal funding.
1. New
					 section filed 10-25-91; operative 11-24-91 (Register 92, No. 9).
2.
					 Amendment filed 3-15-2006; operative 4-14-2006. Submitted to OAL for printing
					 only pursuant to Education Code section
					 70901.5
					 (Register 2006, No. 17).
Note: Authority cited: Sections
						66700,
						70901,
						71020.5,
						84040 and
						84500,
						Education Code. Reference: Sections
						76220 and
						84040,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3.5 - Collegebuys Program for the Procurement of Goods and Services for Community College Districts › Section 59130 - Purpose

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) This subchapter
				  implements provisions of chapter 41 of the Public Contract Code, authorizing
				  the Chancellor to enter into contracts for goods and services on behalf of a
				  community college district or districts.
(b) The Chancellor's procurement contracts
				  shall use the system-wide market power of the California Community Colleges to
				  obtain goods and services at lower cost than individual districts could obtain
				  through local procurement. Where appropriate, the Chancellor may utilize the
				  life-cycle cost methodology described in Public Contract Code section
				  20651.7
				  in calculating the lowest cost for a good or service.
1. New
					 subchapter 3.5 (sections
					 59130-59132) and section filed
					 4-1-2021; operative 5-1-2021. Submitted to OAL for filing and printing only
					 pursuant to Education Code section
					 70901.5
					 (Register 2021, No. 15).
Note: Authority cited: Section
						70901,
						Education Code; and Section
						20661,
						Public Contract Code. Reference: Sections
						20651.7
						and
						20661,
						Public Contract Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3.5 - Collegebuys Program for the Procurement of Goods and Services for Community College Districts › Section 59131 - Contracts for Procurement of Goods and Services

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Community college districts may obtain
				  goods and services through a Chancellor's procurement contract without having
				  to conduct independent local bidding processes, notwithstanding Section
				  20651
				  of the Public Contract Code. Procurement contracts under this section may be
				  awarded to sole or multiple providers, where appropriate, and shall not exceed
				  ten years in duration.
(b) In
				  negotiating procurement contracts under this subchapter, the Chancellor or an
				  auxiliary organization acting pursuant to Section
				  59132, shall require a vendor to
				  certify that the goods or services provided pursuant to the contract shall
				  carry the lowest cost available upon the same terms, conditions, and
				  specifications. A community college district that has received a formal bid for
				  a good or service may only utilize a Chancellor's procurement contract for that
				  good or service if doing so would result in a lower price upon the same terms,
				  conditions, and specifications.
(c)
				  The Chancellor may not incur financial responsibility in connection with a
				  procurement contract under this subchapter.
(d) The Chancellor may charge the provider of
				  a good or service, the community college district, or both, a fee, commission,
				  or charge in connection with a procurement contract.
(e) This subchapter does not limit community
				  college districts' independent authority to conduct procurements under local
				  procedures.
1. New
					 section filed 4-1-2021; operative 5-1-2021. Submitted to OAL for filing and
					 printing only pursuant to Education Code section
					 70901.5
					 (Register 2021, No. 15).
Note: Authority cited: Section
						70901,
						Education Code; and Section
						20661,
						Public Contract Code. Reference: Section
						20661,
						Public Contract Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 3.5 - Collegebuys Program for the Procurement of Goods and Services for Community College Districts › Section 59132 - Delegation of Authority

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Chancellor may, by agreement with an
				  auxiliary organization as defined in section
				  72670.5 of
				  the Education Code, delegate the authority to contract for goods and services
				  for a community college district or districts.
(b) An auxiliary organization with delegated
				  authority under subdivision (a) shall meet the following requirements:
(1) the auxiliary shall possess expertise and
				  experience in the procurement of goods and services on behalf of educational or
				  similar institutions;
(2) the
				  auxiliary's procurement contracts shall serve the same purposes, meet the same
				  requirements, and have the same effects as a Chancellor's procurement contract
				  under this subchapter; and
(3) the
				  auxiliary's fees, commissions, or other charges shall be established by
				  agreement with the Chancellor.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 4 - Administration of Education Code 84362 › Section 59200 - Scope. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. New
					 chapter 4 (sections
					 59200-59206, not consecutive) filed
					 11-22-77; effective thirtieth day thereafter (Register 77, No.
					 48).
2. Amendment filed 3-4-91 by Board of Governors of California
					 Community Colleges with the Secretary of State; operative 4-5-91 (Register 91,
					 No. 23). Submitted to OAL for printing only pursuant to Education Code Section
					 70901.5(b).
3.
					 Repealer filed 10-25-91; operative 11-24-91 (Register 92, No. 9).
4.
					 Editorial correction of HISTORY 2 (Register 95, No.
					 29).
Note: Authority cited: Sections
						66700,
						70901 and
						84362,
						Education Code. Reference: Section
						84362,
						Education Code.
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 4 - Administration of Education Code 84362 › Section 59202 - Delegation of Authority. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Repealer
					 filed 3-4-91 by Board of Governors of California Community Colleges with the
					 Secretary of State; operative 4-5-91 (Register 91, No. 23). Submitted to OAL
					 for printing only pursuant to Education Code Section
					 70901.5(b).
2.
					 Editorial correction of HISTORY 1 (Register 95, No.
					 29).
California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 10 - Community College Administration › Subchapter 4 - Administration of Education Code 84362 › Section 59204 - Definitions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
For the purposes of Education Code Section
					 84362, the
					 following terms shall be defined as set forth below.
(a) "Salaries of classroom instructors" as
				  used in Education Code Section
				  84362
				  means:
(1) that portion of salaries paid for
				  purposes of instruction of students by full-time and part-time instructors
				  employed by the district, and
(2)
				  all salaries paid to district classified employees who are
(A) assigned the basic title of
				  "Instructional Aide" or other appropriate title designated by the governing
				  board which denotes that the employees' duties include instructional tasks,
				  and
(B) employed to assist
				  instructors in the performance of their duties, in the supervision of students,
				  and in the performance of instructional tasks. Instructional aides who perform
				  instructional and noninstructional tasks shall have their salaries and benefits
				  prorated. An employee shall be deemed to be under the supervision of an
				  instructor for the purpose of Education Code Section
				  84362 if
				  the employee performs duties under the general direction of an instructor.
In addition, salaries of classroom instructors shall
					 include the cost of all benefits provided such instructors and instructional
					 aides (Object of Expenditure code 3000 as defined in the California Community
					 Colleges Budget and Accounting Manual).