Illinois Administrative Code › Title 56 - LABOR AND EMPLOYMENT › Part 2610 - TRAINING SERVICES FOR THE DISADVANTAGED › Appendix A - Coordination Agreement

Current through Register Vol. 48, No. 28, July 12, 2024
PURPOSE STATEMENT
WHEREAS, the (Illinois Department of/AAA/Educational
				Institutions) __________________ and the (JTPA Entity) ________________, are
				agencies with the common purpose of assisting individuals who are unemployed
				underemployed and economically disadvantaged to obtain unsubsidized employment
				and thus, become self-sufficient; and,
WHEREAS, each agency specified above recognizes that a limited
				amount of resources is available in the area to provide programs and services
				to accomplish this purpose; and,
WHEREAS, each agency is committed to eliminating unnecessary
				duplication of programs and services, maximizing all available resources in a
				coordinated and integrated fashion, and providing the necessary support
				services to participants to ensure, to the extent possible, a positive
				employment and training experience;
The (Illinois Department of/AAA/Educational
				Institutions)____________________ and the (JTPA Entity) ________________ enter
				into this coordination agreement to formalize their commitment to achieving
				their common purpose in accordance with the procedures herein outlined.
NATURE OF AGREEMENTS
This coordination agreement is (nonfinancial/financial) in
				nature. (As a nonfinancial agreement it does not commit either agency to
				expenditure of funds to carry out these coordination activities. This agreement
				shall serve as the statement of work portion of the financial contract between
				the agencies.)
INTERAGENCY COORDINATION LIAISONS
Representing the (Illinois Department of/AAA/Educational
				Institutions)______________ in all routine matters regarding interagency
				coordination with the JTPA system will be May 7, 1991 Representing the (JTPA
				Entity) __________________ in all routine matters regarding interagency
				coordination with the (Illinois Department of/AAA/Educational Institutions) May
				7, 1991 will be __________________________.
The above named designated liaisons are hereby assigned the
				additional responsibility for convening and hosting quarterly meetings and
				submitting required documentation addressed in the agreement under the topical
				area of joint planning.
Matters which cannot be resolved by the above designated
				interagency coordination liaisons will be brought to the attention of
				_______________with the (Illinois Department of/AAA/Educational Institutions)
				_________________ and _________________with the (JTPA Entity)
				___________________ for resolution.
CONFIDENTIALITY OF CLIENTS
Any information concerning persons served by JTPA/(Illinois
				Department of/AAA/Educational Institutions) shall remain confidential. Except
				as may be required by state or federal law, regulation or order, the agencies
				agree not to release any information concerning said persons without prior
				written consent of the individual or, if minors, their parents or guardians and
				that such information will be limited to that which is necessary for the proper
				delivery of services.
ADMINISTRATIVE
__________________ and the ________________ agree to abide
				within the policies, regulations and/or procedures of each agency.
Parties to this agreement and any subgrantees/subcontractors
				are committed to compliance with provisions of the Civil Rights Acts of 1964
				and 1966, Section 504 of the Rehabilitation Act, the Fair Employment Practices
				Act, and all other applicable or appropriate laws, rules, and regulations
				dealing with civil rights, affirmative action, handicapped, and employment
				practices.
This coordination agreement is representative of the commitment
				between the agencies represented by the signatures below to coordinate programs
				and services. Amendments to provisions of this agreement may be made by mutual
				agreement, printed revision, and dated signatures of both responsible parties
				or designated signators. Both parties will participate in an annual evaluation
				of the provisions of this agreement. Such annual evaluation may occur at the
				annual strategic planning meeting. This agreement and provisions will be in
				effect from July 1, 1990 through June 30, 1992 or until amended or modified,
				and may be dissolved by either party with a written notice thirty days in
				advance.
Designated JTPA Signator(s):
				_______________
Date: _______________
Designated Coordinating Agent(s) Signator(s):
				_______________
Date: _______________
FAILURE TO COMPLY WITH AGREEMENT TERMS
SERVICE DELIVERY AREA
The State Agency, educational institution and AAA/SDA
				coordination agreements specify interagency liaisons who will be the primary
				contacts between the coordinating agents for purposes of coordination. In the
				event that the interagency liaisons cannot resolve the issues which arise, the
				coordination agreements also identify the individuals to contact for
				resolution. Should the next level designees be unable to resolve the issues at
				hand, or bring about compliance with the terms of the coordination agreement,
				service delivery areas having the following procedures with which to pursue a
				solution to the situation:
1) Contact the central office of the state agency,
				including the Illinois Department on Aging with respect to the AAAs and the
				Illinois State Board of Education with respect to educational institutions,
				where compliance to the terms of the coordination agreement is not taking place
				and indicate both the problem area(s) and the desired solution. If the central
				office of the state agency concurs with the service delivery area, it can
				initiate whatever action is appropriate to resolve the identified problem. The
				service delivery area entity should allow the state agency sufficient time to
				investigate the situation from the local office point of view, if applicable.
				If no resolution has been reached, or progress toward that end made within 15
				working days, the SDA can initiate "Step 2".
2) The SDA contacts the Chairperson or staff to the
				Coordination Committee of the Illinois Job Training Coordinating Council and
				explains its perception of the problem(s) encountered in obtaining compliance
				with the terms of the coordination agreement. A summary of the efforts to
				resolve the situation with the central office of the state agency shall be
				forwarded with any other relevant documentation to the Coordination Committee
				staff.
3) The staff to the Coordination Committee shall
				investigate the circumstances and then set up a meeting between the two
				disagreeing agents and the Chairperson of the Coordination Committee or
				designee and attempt to resolve the problem(s) within 10 working days following
				receipt of the documentation from the SDA.
4) If no resolution is reached at the meeting among
				the Coordination Committee Chair or his/her designee, the SDA and the state
				agency, a summary of the problem(s) and the efforts made to reach resolution
				shall be forwarded to the Coordination Committee in its regular mailings of
				meeting materials. The Coordination Committee shall review the facts and
				recommend a solution to the state agency and SDA at its next regularly
				scheduled meeting. The recommendation of the Coordination Committee shall be
				forwarded, in writing, to the SDA entity, the PIC, the Local Elected Officials
				(LEOs) and central office of the state agency within 5 working days following
				the meeting. If either party disagrees with the recommendation, it may appeal
				the decision to the Illinois Job Training Coordinating Council.
5) The IJTCC will, at its next regularly scheduled
				meeting following the appeal request, review all facts and allow further
				discussion of the outstanding issues. The IJTCC will make recommendations on
				the solution and forward same, in writing to the affected state agency, the
				Private Industry Council, the local elected official, the SDA entity and the
				Governor within 5 working days after the Council meeting where a decision was
				reached.
FAILURE TO COMPLY WITH COORDINATION AGREEMENT
				TERMS
STATE AGENCIES
The State Agency, educational institution and AAA/SDA
				coordination agreements specify interagency liaisons who will be the primary
				contacts between the coordinating agents for purposes of coordination. In the
				event that the interagency liaisons cannot resolve the issues which arise, the
				coordination agreements also identify the individuals to contact for
				resolution. Should the next level designees be unable to resolve the issues at
				hand, or bring about compliance with the terms of the coordination agreement,
				the central office of the state agency, including the Illinois Department on
				Aging with respect to the AAAs and the Illinois State Board of Education with
				respect to educational institutions, should be contacted to attempt to resolve
				the situation. If this fails, the state agencies/AAA/educational institutions
				have the following procedures with which to pursue a solution to the
				situation:
1) Contact the Private Industry Council and the
				local elected officials of the SDA where compliance to the terms of the
				coordination agreement is not taking place and indicate both the problem
				area(s) and the desired solution. If the Private Industry Council and local
				elected officials concur with the state agency, it will initiate whatever
				action is appropriate to resolve the identified problem. The state agency will
				allow the local partnership sufficient time to investigate the situation from
				the SDA point of view. If no resolution has been reached, or progress toward
				that end made within 15 working days, the state agency can initiate "Step
				2".
2) The state agency contacts the Chairperson or
				staff to the Coordination Committee and explains its perception of the
				problem(s) encountered in obtaining compliance with the terms of the
				coordination agreement. A summary of the efforts to resolve the situation with
				the SDA and the Private Industry Council and local elected officials shall be
				forwarded with any other relevant documentation to the Coordination Committee
				staff.
3) The staff to the Coordination Committee shall
				investigate the circumstances and then set up a meeting between the two
				disagreeing agents and the Chairperson of the Coordination Committee or
				designee and attempt to resolve the problem(s) within 10 working days following
				receipt of the documentation from the state agency.
4) If no resolution is reached at the meeting among
				the Coordination Committee Chair or his/her designee, the SDA and the state
				agency, a summary of the problem(s) and the efforts made to reach resolution,
				shall be forwarded to the Coordination Committee in its regular mailing of
				meeting materials. The Coordination Committee shall review the facts and
				recommend a solution to the state agency and SDA at its next regularly
				scheduled meeting. The recommendation of the Coordination Committee shall be
				forwarded, in writing, to the SDA entity, the PIC, the LEOs, and central office
				of the state agency within 5 working days following the meeting. If either
				party disagrees with the recommendation, it may appeal the decision to the
				Illinois Job Training Coordinating Council.
5) The IJTCC will, at its next regularly scheduled
				meeting following the appeal request, review all facts and allow further
				discussion of the outstanding issues. The IJTCC will make recommendations on
				the solution and forward same in writing to the affected state agency, the
				Private Industry Council, the local elected officials, the SDA entity and the
				Governor within 5 working days after the Council meeting where a decision was
				reached.