Illinois Administrative Code › Title 14 - COMMERCE › Part 130 - REGULATIONS UNDER ILLINOIS SECURITIES LAW OF 1953 › Subpart H - REGISTRATION OF DEALERS, SALESPERSONS, INVESTMENT ADVISERS AND INVESTMENT ADVISER REPRESENTATIVES › Section 130.825 - Records Required of Dealers and Customer Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a) Every dealer registered by the Secretary
				of State shall keep the following books and records:
1) blotters (or other records of original
				entry) containing an itemized daily record of all purchases and sales of
				securities, all receipts and deliveries of securities (including certificate
				numbers), all receipts and disbursements of cash and all other debits and
				credits. The record shall show the account for which each transaction was
				effected, the name and amount of securities, the unit and aggregate purchase or
				sale price (if any), the trade date, and the name or other designation of the
				person from whom purchased or received or to whom sold or delivered;
2) ledgers (or other records) reflecting all
				assets and liabilities, income, and expense and capital accounts;
3) ledger accounts itemizing separately as to
				each cash and margin account of every customer and of the dealer and partners
				thereof, all purchases, sales, receipts and deliveries of securities and
				commodities for the account and all other debits and credits to the
				account;
4) ledgers (or other
				records) reflecting the following:
A)
				securities in transfer
B) dividends
				and interest received
C) securities
				borrowed and securities loaned
D)
				monies borrowed and monies loaned (together with a record of the collateral
				thereof and any substitutions in the collateral)
E) securities failed to receive and failed to
				deliver;
5) a securities
				record or ledger reflecting separately for each security as of the clearance
				dates, all "long" or "short" positions (including securities in safekeeping)
				carried by the dealer for its account or for the account of its customers or
				partners and showing the location of all securities long and offsetting
				position to all securities short and in all cases the name or designation of
				the account in which each position is carried;
6) a memorandum of each brokerage order, and
				of any other instruction, given or received for the purchase or sale of
				securities whether executed or unexecuted. The memorandum shall show the terms
				and conditions of the order or instructions and of any modification or
				cancellation thereof, the account for which entered, the time of entry, the
				price at which executed and, to the extent feasible, the time of execution or
				cancellation. Orders entered pursuant to the exercise of discretionary power by
				the dealer, or any employee thereof, shall be so designated. The term
				"instruction" shall be deemed to include instructions between partners and
				employees of a dealer. The term "time of entry" shall be deemed to mean the
				time when such dealer transmits the order or instruction for execution, or, if
				it is not so transmitted, the time when it is received;
7) a memorandum of each purchase and sale of
				securities for the account of the dealer showing the price and, to the extent
				feasible, the time of execution;
8)
				copies of confirmations of all purchases and sales of securities and copies of
				notices of all other debits and credits for securities, cash and other items
				for the account of customers and partners of the dealer;
9) a record in respect of each cash and
				margin account with the dealer containing the name and address of the
				beneficial owner; provided that, in the case of a joint account or an account
				of a corporation, the records are required only in respect of the person or
				persons authorized to transact business for the account;
10) a record of all puts, calls, spreads,
				straddles and other options in which the dealer has any direct or indirect
				interest or which the dealer has granted or guaranteed, containing, at least,
				an identification of the security and the number of units involved.