Florida Administrative Code › 15 - DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES › 15 - Departmental › Chapter 15-5 - EMPLOYEE BENEFIT FUND › Section 15-5.001 - Employee Benefit Fund

Current through Reg. 50, No. 138; July 16, 2024
(1) This rule
				shall govern the creation and operation of employee benefit funds within the
				Department.
(2) The ranking
				principal supervisor of any building occupied and used by the Department may
				create an employee benefit fund. Where only a part of a building is occupied
				and used by the Department, the ranking principal supervisor of that part of
				the building may create the employee benefit fund. Where more than one division
				of the Department share space in the same building, the ranking principal
				supervisors of the respective spaces may create separate funds or may, by
				mutual consent, establish a joint fund. Each fund shall be given a name which
				shall include the words "Employee Benefit Fund, " the initials of the Division
				or Divisions, and the location of the fund; for example "Employee Benefit
				Fund-FHP-Lakeland." Each fund's name shall be unique, and where a Division
				occupies more than one building in a given location, the fund name shall
				include the building's name or its street address to prevent different funds
				being confused. Any bank account into which fund monies are deposited shall be
				in the name of the particular fund.
(3) The net proceeds of all vending machines
				located in the building or part of a building occupied and used by the
				Department and covered by an employee benefit fund shall constitute the sole
				source of monies to be deposited in the fund.
(4) The ranking principal supervisor of the
				building or part of a building used and occupied by the Department shall be
				responsible for the operation of the fund and for the receipt and disbursement
				of fund monies, except that all checks withdrawing money from the fund shall be
				signed by both the ranking principal supervisor and the secretary-treasurer of
				the fund. Where a joint fund has been established, the ranking principal
				supervisors authorized to establish such a fund shall be jointly responsible.
				Each ranking principal supervisor shall appoint a secretary-treasurer for the
				fund, and may also appoint such assistants, designees or committees as may be
				necessary to assist him in the operation of the fund, but such ranking
				principal supervisor shall remain ultimately responsible for the operation of
				the fund regardless of such appointments. The ranking principal supervisor of
				the Department's headquarters in Tallahassee, the Neil Kirkman Building, is the
				Executive Director of the Department, who may designate responsibility for the
				operation of the employee benefit fund for the Neil Kirkman Building to the
				Director of the Division of Administrative Services or other designee duly
				appointed by the Executive Director. Checks drawn on the fund established for
				the Neil Kirkman Building shall be signed by the Executive Director or his
				designee and by the secretary-treasurer of the fund.
(5) Except as provided in subsection (6),
				each employee benefit fund established under this rule shall be primarily for
				the benefit of the employees who work in, or whose principal headquarters is,
				the building or part of a building covered by that fund, and for the benefit of
				the families of such employees. Monies may be expended from the fund for the
				benefit of employees of the Department and their families for gifts (examples
				include, but are not limited to, flowers, cards or memorials on appropriate
				occasions), disaster relief and social functions.
(6) The Employee Benefit Fund of the Florida
				Highway Patrol training academy shall be funded by proceeds of vending machines
				located in the academy building and the sale of Florida Highway Patrol
				mementos. This fund is for the benefit of employees of the division of the
				Florida Highway Patrol, and for the benefit of the families of such employees.
				Monies may be expended for the benefit of division employees and their families
				for gifts (examples include, but are not limited to, flowers, cards or
				memorials on appropriate occasions), disaster relief and social functions.
				Monies also may be expended to defray the cost of purchase and sale of
				mementos.
(7) Monies from separate
				funds may be pooled or transferred from one fund to another to carry out joint
				projects at the mutual consent of all persons responsible for the funds
				involved.
(8) Each fund shall
				prepare a financial statement semi-annually in a format designated by the
				Department. Copies of these statements shall be furnished to the Director of
				the Division of Administrative Services for review as appropriate with the
				Executive Director, and to the Division Director, and shall be posted on
				appropriate bulletin boards.
(9) No
				employee benefit fund shall be allowed to exist unless operated in conformity
				with the terms of this rule. Any funds collected from vending machines which
				are not under the administration of a duly created fund shall be deposited with
				the Treasurer of the State of Florida.
Rulemaking Authority
					 112.217 FS. Law Implemented
					 Chapter 85-356, Laws of Florida,
					 112.217
					 FS.
New 6-14-82, Formerly 15-5.01, Amended
					 9-13-88.