Arizona Administrative Code › Title 7 - EDUCATION › Chapter 2 - STATE BOARD OF EDUCATION › Article 10 - SCHOOL DISTRICT PROCUREMENT › Part VI - COMPETITIVE SEALED PROPOSALS › Section R7-2-1050 - Contract Award

Current through Register Vol. 30, No. 28, July 12, 2024
A. As provided
				  in subsection (B), the school district shall award a contract or contracts to
				  the responsible offeror or offerors whose proposal or proposals are determined
				  in writing to be most advantageous to the school district based on the factors
				  set forth in the request for proposals. No factors or criteria may be used in
				  proposal evaluation that are not set forth in the request for proposals. The
				  amount of any applicable transaction privilege or use tax of a political
				  subdivision of this state is not a factor in determining the most advantageous
				  proposal.
B. The school district
				  shall award the contract to the offeror whose proposal is deemed most
				  advantageous to the school district for all materials or services, except that
				  the school district may make a multiple award if the request for proposals
				  included notification that multiple contracts may be awarded, the school
				  district's basis for determining whether to award multiple contracts, and the
				  criteria for selecting vendors for the multiple contracts.
C. Before making a multiple award, the school
				  district shall determine in writing that a multiple award is necessary and is
				  advantageous to the school district and shall establish procedures for the use
				  of the multiple awarded contracts to ensure that purchases are made from the
				  contracts determined by the school district to be most advantageous to the
				  school district in satisfying the school district's requirements. A multiple
				  award shall be limited to the least number of contracts the school district
				  determines in writing to be necessary to meet the school district's
				  requirements, and may include the following types of awards:
1. Awards to the offerors most advantageous
				  to the school district for individual line items, groups of line items, or
				  categories.
2. Awards to the
				  offerors most advantageous to the school district for similar or identical line
				  items, groups of line items, or categories only if the school district
				  determines in writing that such awards are necessary to obtain the required
				  quantity or delivery, and the awards are limited to the least number of
				  offerors necessary to meet the school district's requirements.
3. An incremental award only if the school
				  district determines in writing that such an award is necessary to obtain the
				  required quantity or delivery. The award shall be made to the offeror whose
				  proposal is determined to be the most advantageous to the school district, then
				  to the offeror with the next most advantageous proposal, etc., until the total
				  definite quantity required is reached.
4. Regional awards to the offerors most
				  advantageous to the school district in designated regions or locations only if
				  the school district determines in writing that such awards are necessary to
				  obtain the required quantity or delivery over widely scattered locations or a
				  particular requirement is of a local nature.