Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3035 - ILLINOIS STATE LIBRARY GRANT PROGRAMS › Subpart D - PUBLIC LIBRARY CONSTRUCTION GRANTS › Section 3035.450 - Grant Application Procedure

Current through Register Vol. 48, No. 28, July 12, 2024
The following application procedures shall apply:
a) The Illinois State Library shall issue
				application forms for library construction grants under this program.
b) Applying libraries and library systems
				shall submit a signed, completed current library construction grant
				application, together with the following documents or written assurances, to be
				eligible for library construction grants. To be eligible for a Public Library
				Construction Grant, the applicant shall provide:
1) Application Phase
A) The assurances contained in this Section,
				as listed in the Construction Grant Application Form.
B) A statement describing the necessity for
				the proposed project.
C) A
				statement of plans to meet existing library standards of service, Serving Our
				Public 4.0: Standards for Illinois
				Public Libraries (2019), incorporated by reference in Section
				3035.115. This subsection
				(b)(1)(C) shall not apply to library systems.
D) A description of the project's potential
				contribution to the improvement of library services within the library's area
				of service and in any other portions of the State.
E) An affirmative statement that the
				applicant or its officers, directors, or managers do not have any conflicts of
				interest or apparent conflicts of interest that may impair the fairness and
				impartiality of the grant process. A conflict of interest may arise when an
				entity or person may benefit financially from a decision that could be made in
				that capacity, including indirect benefits such as to family members or
				businesses with which the person is closely associated.
F) A facility plan. For projects with a total
				cost of over $150,000, a library building consultant may work with the library
				in developing the facility plan. The library board shall select a building
				consultant in accordance with the Illinois Local Library Act [75 ILCS
				5/4-7 ] and the Illinois Library District Act
				[75 ILCS
				16/30-55.40 ].
G) For projects with a total cost equal to or
				greater than $75,000, assurance that an architect or engineer licensed to
				practice in Illinois is being utilized.
H) Project design, with a site plan, outline
				of specifications, and an estimated cost per square foot.
I) A letter from the Historic Preservation
				Division of the Illinois Department of Natural Resources evidencing compliance
				with the Illinois State Agency Historic Resources Preservation Act
				[20 ILCS
				3420 ].
J)
				For new construction, additions, and projects involving evacuation of soil:
i) Documentation stating whether the project
				site is located in a Special Flood Hazard Area found at the Illinois State
				Water Survey's Illinois Floodplain Map website (
http://www.illinoisfloodmaps.org/
).
				If the project site is located in a Special Flood Hazard Area, the applicant
				shall submit an assurance letter from the Office of Water Resources of the
				Department of Natural Resources stating that the project meets the requirements
				of Executive Order 2006-5 regarding flood damages.
ii) A subsurface soil analysis by a soils
				engineer.
iii) A site assessment by
				a licensed environmental/hazardous materials consultant to determine the
				existence of asbestos, lead paint, or any toxic substance. This assurance does
				not apply to new buildings unless demolition of existing buildings (other than
				residences) has occurred or is necessary.
K) Assurance that the real estate affected by
				the proposed construction is available to the library or library system, as is
				the legal description of the affected real estate. A deed of ownership or proof
				of long-term occupancy (20-year minimum) shall be provided, except for mini
				grants. The applicant shall provide assurance that the building will remain in
				use as a public library or library system facility for not less than 20 years
				after its construction unless other use is approved by the Director of the
				Illinois State Library.
L) Other
				funds designated for construction that are immediately available to the library
				upon application. Funds may include a mortgage commitment letter from a
				financial institution licensed by a state or the federal government. Assurances
				from the applicant that a referendum is pending or various fundraising
				activities will be undertaken in the future, with the amount to be raised
				remaining uncertain, shall not be counted as part of the local matching funds
				for the purposes of Section
				3035.400.