Illinois Administrative Code › Title 35 - ENVIRONMENTAL PROTECTION › Part 661 - GENERAL CONDITIONS OF GRANTS FOR THE FINANCING AND CONSTRUCTION OF PUBLIC WATER SUPPLY FACILITIES › Subpart G - REQUIREMENTS APPLICABLE TO PAYMENT OF GRANTS › Section 661.704 - Grant Payment Schedule

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				General
The grantee shall be paid the state share of allowable costs
				  incurred within the scope of an approved project not to exceed the total grant,
				  subject to the limitations of the conditions of the grant. Such payments must
				  be in accordance with this Section, the payment schedule provided by the
				  grantee, and the grant amount set forth in the grant award or any amendments
				  thereto. The payment schedule shall not provide for payment more frequently
				  than monthly.
b) Initial
				request for payment
Upon award of grant assistance, the grantee may request
				  payment for the unpaid state share of actual or estimated allowable project
				  costs incurred prior to grant award subject to the limitations of the
				  conditions of the grant under this Part, and payment for such costs shall be
				  made in accordance with the payment schedule included in the grant. This
				  request may include payment for 50 percent of the State share of the estimated
				  design allowance (as set forth in Appendix C).
c) Payment for the final design allowance
Final payment of the State share of the final design
				  allowance (as set forth in Appendix C) may be requested after the grantee has
				  awarded all prime subagreements for the construction of the project.
d) Interim requests for payment
The grantee may submit requests for payments for allowable
				  costs incurred in accordance with the payment schedule. Upon receipt of a
				  request for payment, subject to the limitations set forth in the conditions of
				  the grant under this Part, the Agency shall cause to be disbursed from
				  available appropriated funds such amounts as are necessary so that the total
				  amount of state payments to the grantee for the project is equal to the state
				  share of the actual or estimated allowable project costs incurred to date, as
				  certified by the grantee in its most recent request for payment.
e) Adjustment
The Agency shall cause all request(s) for payment to be
				  reviewed or audited. Each subsequent payment shall be subject to reduction for
				  amounts included in the related request for payment which are found, on the
				  basis of such review or audit, not to constitute allowable costs. Any payment
				  may be reduced for overpayments or increased for underpayments on preceding
				  requests for payment.
f)
				Refunds, rebates, credits, etc.
The state share of any refunds, rebates, credits, or other
				  amounts (including any interest thereon) accuring to or received by the grantee
				  with respect to the project, to the extent that they are properly allocable to
				  costs for which the grantee has been paid under a grant, must be paid to the
				  State of Illinois.
g) Final
				payment
1) Upon completion of final audit by
				the Agency and the final inspection pursuant to Section
				661.405 and
				approval of the request for payment designated by the grantee as the "final
				payment request" and upon compliance by the grantee with all applicable
				requirements of the grant, the Agency shall cause to be disbursed to the
				grantee any balance of approved allowable project cost which has not been paid
				to the grantee.
2) Prior to final
				payment under the grant, the grantee must:
A)
				Execute and deliver a certified check made payable to the Treasurer, State of
				Illinois, of the state share of refunds, rebates, credits or other amounts
				(including any interest thereon) properly allocable to costs for which the
				grantee has been paid by the State under the grant, and a release discharging
				the State of Illinois, its officers, agents, and employees from all
				liabilities, obligations, and claims arising out of the project work or under
				the grant, subject only to such exceptions which may be specified in the
				release; and
B) Submit to the
				Agency a certified copy of the grantee's enacted users charge
				ordinance.