Alaska Administrative Code › Title 17 - Transportation and Public Facilities › Chapter 45 - Rural Airports › Article 3 - Competitive Award › 17 AAC 45.366 - Evaluation of proposals

Current through May 31, 2024
(a) The department
				will appoint a proposal evaluation committee to review proposals received in
				response to a request for proposals. The evaluation must be based on only the
				evaluation factors set out in the proposal documents. Evaluation factors not
				specified in the proposal documents may not be considered.
(b) Each committee member shall independently
				review and evaluate each proposal and document any comments and preliminary
				scores in writing. A committee member may not consult with any other committee
				member until all preliminary evaluations by the committee members are complete.
				Subject to (c) and (e) of this section, the committee shall then meet to
				discuss the evaluations and to rank the proposals. A committee member may
				adjust that member's evaluation of a proposal as a result of further
				information received under (c) of this section or discussions at the committee
				meeting.
(c) The committee shall
				hear any presentations required by the proposal documents and conduct any
				required oral interviews. The committee may request or offer an opportunity for
				presentations, oral interviews, clarification of proposals, submission of
				additional responsibility information, or refined or revised proposals. Any
				opportunity to provide additional information under this subsection must be
				offered to all proposers who are reasonably susceptible of award. The committee
				may limit discussions with or any information requests to proposers under this
				subsection to specific portions of the proposal documents.
(d) Within five days after receiving the
				committee's written request, a proposer shall provide additional information
				for evaluation of the proposer's responsibility.
(e) If the committee conducts oral interviews
				or requests clarification of proposals, additional financial responsibility
				information, or refined or revised proposals, the committee shall conduct final
				evaluations as described under (b) of this section after the date and time set
				for interviews or submission of additional information or refined
				proposals.
(f) If the committee
				finds that a need for substantial clarification or material change in the
				proposal documents exists, the committee may recommend to the department that
				the request be amended to incorporate the clarification or change. If the
				department determines the clarification or change would not be materially
				inconsistent with the notice information provided under
				17 AAC 45.354(b) (1) or (4) and is likely to result in proposals that
				are more advantageous to the state, the department will amend the proposal
				documents. The department will set a last date and time for response to the
				amended proposal documents and provide notice of the amendment and the date and
				time for response to all persons of record to whom the department provided a
				copy of the proposal documents. A response to amended proposal documents shall
				be evaluated in accordance with the applicable provisions of this
				section.
(g) The committee shall
				provide the department with a written summary of the committee's findings,
				ranking all proposals identified as within a range acceptable for award,
				together with a recommendation for award based upon the top ranked proposal
				from a qualified, responsible proposer. If the committee considers no proposal
				to be within a range acceptable for award or if the proposal upon which the
				committee bases its recommendation for award is the only proposal received that
				the committee found to be responsive within that range and from a qualified
				proposer, the committee shall so state in the committee's report to the
				department.
(h) Upon review of the
				committee's findings, the department will
(1)
				issue a notice of intent to award under
				17 AAC 45.375 as the committee
				recommends;
(2) enter into
				negotiations with the recommended proposer to determine contract terms
				consistent with the proposal documents and favorable to the state, if permitted
				under the proposal documents; or
(3) reject all proposals under
				17 AAC 45.378.