Illinois Administrative Code › Title 56 - LABOR AND EMPLOYMENT › Part 2520 - PROCEDURES OF THE DEPARTMENT OF HUMAN RIGHTS › Subpart I - SEXUAL HARASSMENT IN HIGHER EDUCATION POLICIES › Appendix C - Contents of Layoff Reports

Current through Register Vol. 48, No. 28, July 12, 2024
a) When a State agency has at least 30 incumbents in the EEO
				  job category within a particular region in which a layoff will take place and
				  there are at least 5 members of a specific affirmative action group who are
				  targeted for layoff, the completed projected layoff report shall contain the
				  following:
1) The Certification Sheet. The certification
				  sheet confirms the accuracy of the layoff report. A completed certification
				  sheet must indicate the name of the agency, agency Chief Executive Officer,
				  agency EEO/AA Officer, and effective date of the projected layoff. The Chief
				  Executive Officer and EEO/AA Officer must sign and date the certification
				  sheet. The Department's assigned agency liaison will sign and date the
				  certification sheet upon receipt.
2) The Projected Layoff Summary Form. The
				  projected layoff summary form provides statistical data on the agency layoff by
				  race, sex and disability. A completed form must indicate the agency name, the
				  analysis date, and the date and source of workforce data. The form shall
				  include: total employees before layoff and the total number of projected
				  layoffs, by region; the number of persons laid off, by race, sex and
				  disability; and, if necessary, adverse impact on any affirmative action group
				  member.
3) The Projected Layoff Analysis Form. The
				  projected layoff analysis form is used to calculate whether adverse impact
				  exists for a specific affirmative action group subject to the layoff. A form
				  must be completed for each affirmative action group member affected by the
				  layoff, when necessary. A completed form must indicate the agency name, region
				  and affirmative action group member. The form must indicate, by EEO job
				  category, total employees and number of employees projected to be laid off. A
				  comparison of the layoff rate of the affirmative action group in question with
				  the layoff rate of the comparison group will indicate the impact ratio to
				  determine adverse or no adverse impact.
4) The Narrative
A) The narrative must contain, but is not limited
				  to, the following information:
i) the State agency's reasons for selecting the
				  targeted positions for layoff;
ii) any provisions of the Illinois Personnel Code,
				  personnel rules, and/or collective bargaining agreement governing the
				  layoff;
iii) if the layoff decisions were made by
				  seniority date, an explanation of any exceptions and the reasons for the
				  exceptions;
iv) any alternatives to laying off the affected
				  employees that were available to and considered by the agency; and
v) a discussion of any significant impact the
				  layoff would have on a specific affirmative action group.
B) If the report is being submitted less than 30
				  days prior to the effective date of the layoff, the narrative must set forth
				  the emergency situation necessitating the layoff.
5) The agency's layoff plan shall identify, by
				  region, job title, and affirmative action groups, the employees to be affected
				  by the layoff.
6) A summary workforce analysis for the region
				  where the layoff will occur.
b) When there are fewer than 30 incumbents in the EEO job
				  category within a particular region in which a layoff will take place or there
				  are fewer than 5 members of a specific affirmative action group who are
				  targeted for layoff, the completed projected layoff report shall contain the
				  following:
1) The Certification Sheet. The certification
				  sheet confirms the accuracy of the layoff report. A completed certification
				  sheet must indicate the name of the agency, agency Chief Executive Officer,
				  agency EEO/AA Officer, and effective date of the projected layoff. The Chief
				  Executive Officer and EEO/AA Officer must sign and date the certification
				  sheet. The Department's assigned agency liaison will sign and date the
				  certification sheet upon receipt.
2) The Projected Layoff Summary Form. The
				  projected layoff summary form provides statistical data of the agency layoff by
				  race, sex and disability. A completed form must indicate the agency name, the
				  analysis date, and the date and source of workforce data. The form shall
				  include: total employees before layoff and the total number of projected
				  layoffs, by region; the number of persons laid off by race, sex and disability;
				  and, if necessary, adverse impact on any affirmative action group
				  member.
3) The Narrative
A) The narrative must contain, but is not limited
				  to, the following information:
i) the State agency's reasons for selecting the
				  targeted positions for layoff;
ii) any provisions of the Illinois Personnel Code,
				  personnel rules, and/or collective bargaining agreement governing the
				  layoff;
iii) if the layoff decisions were made by
				  seniority date, an explanation of any exceptions and the reasons they were
				  made;
iv) any alternatives to laying off the affected
				  employees that were available to and considered by the agency; and
v) a discussion of any significant impact the
				  layoff would have on a specific affirmative action group.
B) If the report is being submitted less than 30
				  days prior to the effective date of the layoff, the narrative must set forth
				  the emergency situation necessitating the layoff.
4) The agency's layoff plan shall identify, by
				  region, job title, and affirmative action groups, the employees to be affected
				  by the layoff.
5) A summary workforce analysis for the region
				  where the layoff will occur.