Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 160 - EMERGENCY SHELTER GRANTS PROGRAM › Section 160.80 - Administrative Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Progress Reports - Progress reports may be required by the Department. These
			 reports will outline the obligation and expenditure of funds under the shelter
			 grants program. The Department reserves the right to request additional
			 information to further clarify or document activities as may be
			 necessary.
b) Financial Management
			 Standards - The grantee is accountable for all funds received under this
			 program. The grantee must maintain accountability over all funds, equipment,
			 property and other assets under the grant as required by the Department.
			 Records shall be kept which detail the expenditures of grant funds and
			 accurately document such expenditures.
c) Monitoring - The Department will monitor
			 each homeless shelter grant funded under this program periodically throughout
			 the fiscal year. The project will be evaluated for compliance with the terms
			 and conditions of the grant document.
d) Audits - The grantee shall be responsible
			 for having an annual financial and compliance audit performed in accordance
			 with 24 CFR Part 44. The audit of all appropriate project records will be
			 performed by an independent public accountant, certified and licensed by the
			 authority of the State of Illinois and selected by the Department in
			 conjunction with and upon receiving advice from the grantee. The grant audit
			 must be conducted in accordance with the Comptroller General's Standards for
			 Audits of Governmental Organizations, Programs, Activities, or Functions. The
			 grantee may secure an independent audit of its Emergency Shelter Grants Program
			 grant in the same manner as it secures its regular audits. Audits must be
			 performed in accordance with the Single Audit Act of 1984 and OMB Circular
			 A-128, if applicable, provided it follows the requirements of OMB Circular
			 A-102, Attachment O, which provides for maximum open and free competition. This
			 audit should be conducted as part of the grantee's annual audit as is generally
			 required by State law. The Grantee shall contact, in writing, the Department's
			 Office of Audits when the project is completed and advise the Department that
			 the project is ready for audit, providing the name of the audit firm selected.
			 Notification shall be addressed to:
Office of Audits
Department of Commerce and Community Affairs
620 East Adams Street, 2nd Floor
Springfield, Illinois 62701
The Department reserves the right to conduct special audits, at
				any time during normal working hours, of funds expended under this
				agreement.
e) Special
			 Conditions and Terms - Successful applicants, prior to the release of funds,
			 must submit documentation to substantiate that assertions made in the
			 application are met. The Department reserves the right to establish the amount
			 of the grant award. Grant-related expenses may be incurred only after all grant
			 conditions have been met and the grant award document executed.
f) Memorandum of Agreement - If the grantee
			 is a local government, it will enter into an agreement with the not-for-profit
			 organization undertaking the proposed project activities. This agreement will
			 govern project activities and the release of funds.
g) For the purposes of this Part, additional
			 administrative provisions specified in 47 Ill. Adm. Code
			 1.110
			 and those found in HUD Emergency Shelter Grants Program rules ( 24 CFR 575.59,
			 575.61, 575.63, 575.65, 575.67, and 575.69(1987) ) are applicable.