California Code of Regulations › Title 14 - Natural Resources › Division 1.5 - Department of Forestry and Fire Protection › Chapter 13 - State Responsibility Area Fees › Section 1666.1 - Definitions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
"Administrative Costs (Indirect Costs)" means expenses of
				  doing business that are of a general nature and are incurred to benefit at
				  least two or more functions within an organization. These costs are not usually
				  identified specifically with a grant, grant agreement, Project or activity, but
				  are necessary for the general operation of the organization. Examples of
				  Administrative Costs include salaries and benefits of employees not directly
				  assigned to a Project; functions such as personnel, business services,
				  information technology, janitorial; and salaries of supervisors and managers,
				  including Fire Safe Council Coordinators.
"Agreement" means a legally binding agreement between the
				  State and another entity.
"Amendment" means a formal modification or a material change
				  of the agreement, such as term, cost, or scope of work.
"Applicant" means the entity who has submitted a Concept
				  Proposal or Application requesting grant funds.
"Application" means the individual application form and its
				  required supporting attachments for grants pursuant to the enabling legislation
				  and/or program.
"Appropriation" means a Legislative budget authorization from
				  a specific fund to a specific agency or program to make expenditures or incur
				  obligations for a specific purpose and period of time.
"Authorized Representative" means the designated position
				  identified in the Resolution as the agent to sign all required grant documents
				  including, but not limited to, Grant Agreements, Application forms, and payment
				  requests.
"CEQA" means the California Environmental Quality Act as
				  stated in the Public Resources Code Section
				  21000
				  et seq. and Title 14 of the California Code of Regulations Section
				  15000 et seq.
"Consultant Services" means services which provide a
				  recommended course of action or personal expertise, such as accounting or a
				  Registered Professional Forester (RPF).
"Contractor" means an entity contracting with the
				  Grantee.
"Department" means The Department of Forestry and Fire
				  Protection, or CAL FIRE.
"Direct Costs" means expenses of doing business that are
				  directly attributable to the project. Examples of direct costs are salaries and
				  benefits of employees directly associated with a Project, or expenses of items
				  used directly by the Project.
"Dwelling Unit" means the same as defined in
				  14 CCR
				  §
										1665.2.
"Encumbrance" means a commitment of funds guaranteeing a
				  source of payment for a specific agreement.
"Execution of an Agreement" means the act of signing an
				  agreement, which provides a legal basis for required performance by parties to
				  the agreement.
"Grantee" means the entity who has an executed grant
				  agreement for the award of grant funds.
"Habitable Structure" means the same as defined in
				  14 CCR
				  §
										1665.2.
"Indirect Costs" means the same as Administrative Costs
				  (Indirect Costs).
"Modification" means an agreement modification; an informal
				  agreement that moves dollars in the line item and task budgets not to exceed
				  10% of total grant amount, changes deliverable due dates, or makes a minor
				  change in the work in accordance with the intent of the legislation. It does
				  not require a formal amendment to the grant agreement.
"Non-Profit Organization" means any California corporation
				  organized under Sections
				  501(c)(3) of the
				  Federal Internal Revenue Code. A letter of determination certifying non-profit
				  status shall be required prior to project approval.
"Operating Expenses (Direct Cost)" means the same as "Direct
				  Cost."
"Payee Data Record (Std. 204)" means Form Std. 204, "Payee
				  Data Record," and is required for non-governmental entities. The form shall be
				  submitted in order to establish a vendor number for payment and to have funds
				  encumbered.
"Personnel Services" means the budgeted amount for salaries
				  and benefits for wage earning personnel employed by the grantee (not a
				  contractor or subcontractor) and working on the project.
"Project Performance Period" means the period of time that
				  the Project Scope of Work costs may be incurred, and the work described in the
				  Project Scope of Work shall be completed, billed and paid by the State. Only
				  Eligible Costs, as provided in §
									1666.15, incurred during the
				  Project Performance Period shall be paid.
"Project" means the activity or work to be accomplished
				  utilizing grant funds and match (if applicable).
"Project Scope of Work" means the part of the Application
				  that details in narrative form the proposed Project and associated
				  activities.
"Project Budget" means the proposed detailed budget plan
				  described in §
									1666.14.
"Resolution" means a determination by a Grantee's governing
				  body to allow the entity to sign agreements and amendments for a specific
				  project; i.e., it allows the designated entity to enter into an agreement with
				  the State of California, and it designates someone to sign on behalf of the
				  Grantee's governing board. A signed resolution, if required, shall be submitted
				  at the time the signed grant agreements are returned to the Department's Grants
				  Management Unit.
"Subcontractor" means a person or entity who takes a portion
				  of a contract from the principal contractor or from another subcontractor.
				  Subcontractors perform work for the contractor and are not directly contracted
				  by the Grantee.
1. New section
				  filed 8-15-2016; operative 10-1-2016 (Register 2016, No.
				  34).
Note: Authority cited: Sections
					 4111,
					 4212
					 and
					 4214,
					 Public Resources Code. Reference: Sections
					 4102,
					 4112,
					 4113,
					 4114,
					 4214,
					 4740
					 and
					 4741,
					 Public Resources Code.