reglab/statecodes huggingface dataset:
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 3 - Certification of Ballot Printers › Section 20228 - Subcontracting of Folding, Stuffing, or Packaging for Shipment of Ballot Cards

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
If any part of the folding, stuffing, or packaging for
					 shipment of ballot cards is to be subcontracted, then:
(a) The principal ballot printer shall notify
				  the Secretary of State in writing and shall state the quantity of ballot cards
				  to be folded, stuffed, or packaged for shipment by the subcontractor.
(b) The principal ballot printer shall
				  provide the Secretary of State with the name, address, contact information
				  (e.g. phone, fax, email, etc.) of the subcontractor and facility being used to
				  fulfill the order, if different.
(c) The principal ballot printer shall also
				  notify the jurisdiction(s) in writing that the subcontract affects.
1. New
					 section filed 1-11-2018; operative 1-11-2018 pursuant to Government Code
					 section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 3 - Certification of Ballot Printers › Section 20229 - Publish List of Certified Ballot Printers

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The Secretary of State shall publish a list of certified
					 ballot printers no later than January 1 of each year and within ten days of any
					 changes to the list.
1.
					 Renumbering of former section
					 20226 to new section
					 20229, including amendment of
					 section heading and section, filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 3 - Certification of Ballot Printers › Section 20230 - Change in Ballot Printing Certification

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
No change in any information contained within the
					 application at the time of certification, excluding contact information (e.g.
					 phone, fax, email, etc.), shall be made without the prior express written
					 certification of the Secretary of State. Applications for such certification
					 shall be in writing and shall show substantially the same information as the
					 initial application for certification of the ballot printer.
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Repealer of article 4 heading, renumbering of former section
					 20230 to section
					 20231 and renumbering of former
					 section 20225 to section
					 20230, including amendment of
					 section heading and section, filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 3 - Certification of Ballot Printers › Section 20231 - Inspections of Ballot Printing Facilities; Enforcement of Regulations

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
To ensure compliance with these regulations, the Secretary
					 of State may make biennial inspections, with or without prior notice, of each
					 warehouse and of the facilities of each certified ballot printer, and of the
					 records, equipment, and process of the ballot printer as the Secretary of State
					 deems necessary.
The Secretary of State reserves the right to make
					 additional inspections. If the Secretary of State finds that any ballot printer
					 not in compliance with these regulations, the Secretary of State shall require
					 corrective action necessary to ensure compliance. The action may include, for
					 warehouses found to be not in compliance with these regulations, requiring the
					 withdrawal of ballot cards unfinished ballot cards or test ballots from such
					 warehouse, and the transfer of such ballot materials to warehouses which are in
					 compliance with these regulations or order the destruction of such ballot
					 materials. This action may also include, but is not limited to, the withdrawal
					 of certification of the ballot printer.
1.
					 Renumbering of former section
					 20230 to new section
					 20231, including amendment of
					 section heading and section, filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 3 - Certification of Ballot Printers › Section 20232 - Revocation of Ballot Printer Certification

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Ballot printer certifications are valid until revoked by
					 the Secretary of State. The Secretary of State will revoke a certification at
					 any time upon determining that the ballot printer is no longer capable of
					 manufacturing or finishing ballot cards or unfinished ballot cards or has
					 failed to comply with these regulations without good cause which is acceptable
					 to the Secretary of State.
1.
					 Renumbering of former section
					 20224 to new section
					 20232, including amendment of
					 section heading and section, filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 4 - Request for and Release, Accounting of Ballot Cards and Unfinished Ballot Cards › Section 20233 - Request for Ballot Card Release Required

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Any jurisdiction wishing to purchase
				  ballot cards directly from a ballot printer or wishing to have unfinished
				  ballot cards removed from a warehouse for finishing, shall request in writing a
				  release from the Secretary of State.
(b) No ballot cards or unfinished ballot
				  cards shall be manufactured, and no unfinished ballot cards shall be removed
				  from the warehouse for finishing, prior to issuance of a specific release from
				  the Secretary of State for manufacturing or finishing. No ballot cards shall be
				  manufactured or finished except in the format, sheet dimension, tint,
				  watermark, and quantity specified in the applicable release.
(c) No tinted card stock shall be used for
				  any purpose other than manufacturing ballot cards for use in California
				  elections.
(d) Manufacturers
				  wishing to tint rolls in anticipation of receiving releases shall request in
				  writing authorization from the Secretary of State to tint a sufficient number
				  of rolls to meet expected orders. Such requests shall be substantially in the
				  form of a request for release.
(e)
				  Requiring a written request for a release shall not prevent any user from
				  making a request to obtain a release by telephone from the Secretary of State
				  when time is of the essence. Such telephoned request shall be confirmed by the
				  requestor as soon as practicable in writing.
1.
					 Renumbering and amendment of former article 5 to article 4, and renumbering and
					 amendment of former section
					 20235 to new section
					 20233 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13005 and
						13006,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 4 - Request for and Release, Accounting of Ballot Cards and Unfinished Ballot Cards › Section 20234 - Form of Request

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Each written request shall contain the following
					 information.
(a) Name and date of
				  election.
(b) Name of ballot card
				  manufacturer and finisher(s) if different.
(c) Sheet dimension, watermark and tint of
				  card stock.
(d) Quantity for each
				  sheet dimension, watermark and tint.
(e) Name, address, and phone number of
				  requestor.
1.
					 Renumbering and amendment of former section
					 20236 to new section
					 20234 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13005 and
						13006,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 4 - Request for and Release, Accounting of Ballot Cards and Unfinished Ballot Cards › Section 20235 - Ballot Card Accounting Record

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Unfinished ballot cards and ballot cards shall not be used
					 for any purpose other than for voting in an election being conducted pursuant
					 to California Elections Code. Any ballot printer that places a Secretary of
					 State provided tint or watermark on ballot stock shall maintain a Ballot Card
					 Accounting Record. The Ballot Card Accounting Record shall be submitted to the
					 Secretary of State within thirty (30) calendar days after the date of the
					 election, except for ballot cards purchased after election day for the purpose
					 of duplication, in which case, the Ballot Card Accounting Record shall be
					 submitted to the Secretary of State within thirty (30) calendar days after
					 shipment to the jurisdiction. A release must still be obtained from the
					 Secretary of State as prescribed in Elections Code section
					 13005.
(a) Each Ballot Card Accounting Record shall
				  contain the following information:
(1) Name of
				  the ballot printer;
(2) Name of the
				  election;
(3) Date of the
				  election;
(4) Tint and watermark
				  assignment for the election;
(5)
				  Name of the jurisdiction for which the unfinished ballot cards or ballot cards
				  are being printed;
(6) The process
				  being used to produce the ballots;
(7) Contract and/or purchase order
				  number;
(8) Ballot card
				  dimension;
(9) Format;
(10) Ballot type (e.g. permanent vote by
				  mail, precinct, accessibility, daily vote by mail updates, duplicates, or
				  ballot on demand);
(11) Quantity in
				  the contract or purchase order;
(12) Quantity produced (e.g. manufactured
				  and/or finished);
(13) Quantity
				  shipped;
(14) Quantity scrapped or
				  destructed; and
(15) Quantity
				  placed in the warehouse for storage.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 4 - Request for and Release, Accounting of Ballot Cards and Unfinished Ballot Cards › Section 20236 - Warehouse Inventory Control Record

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Ballot printers shall maintain a
				  Warehouse Inventory Control Record of all unfinished ballot cards in its
				  warehouse. The Warehouse Inventory Control Record shall contain the following
				  information:
(1) Ballot printer
				  name;
(2) Tint and
				  watermark;
(3) Ballot card
				  dimension;
(4) Format;
(5) Quantity placed in warehouse;
(6) Quantity removed;
(7) Balance on hand;
(8) Date of activity (e.g. placed in or
				  removed from warehouse); and
(9)
				  Name of employee responsible for the activity.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 4 - Request for and Release, Accounting of Ballot Cards and Unfinished Ballot Cards › Section 20237 - Ballot Images Encrypted, Secured, and Transmitted

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Any ballot printer using electronic
				  ballot images to produce ballot cards must encrypt the files. Any employee who
				  requires access to these files must have a unique log in ID and password and
				  their user activity must be logged. These logs must be maintained for no less
				  than ninety (90) days after the date of an election.
(b) A log shall be maintained each time the
				  electronic ballot images are deleted or destroyed.
1.
					 Renumbering of former section
					 20249.5 to section
					 20237, including amendment of
					 section heading and section, filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2). For prior history of section
					 20237, see Register 2013, No.
					 13.
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 4 - Request for and Release, Accounting of Ballot Cards and Unfinished Ballot Cards › Section 20238 - Ballot Scrap and Destruction Report

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) During the ballot printing process, all
				  scrap shall be cut or otherwise rendered unusable as ballot cards daily. A
				  Ballot Scrap and Destruction Report shall be prepared at the time of
				  destruction and maintained for the retention period set forth in California
				  Elections Code. The Ballot Scrap and Destruction Report shall contain the
				  following information:
(1) Name of the ballot
				  printer;
(2) Name of the
				  election;
(3) Date of the
				  election;
(4) Tint and watermark
				  assignment for the election;
(5)
				  Name of the jurisdiction for which the unfinished ballot cards or ballot cards
				  are being printed;
(6) Contract
				  and/or purchase order number;
(7)
				  Ballot card dimension;
(8)
				  Format;
(9) Ballot type (e.g.
				  permanent vote by mail, precinct, accessibility, daily vote by mail updates,
				  duplicates, or ballot on demand);
(10) Quantity scrapped;
(11) Method of destruction (e.g. cut,
				  ripped/torn, shredded, incinerated, etc.);
(12) Date of destruction; and
(13) Name of the employee responsible for the
				  destruction.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 5 - Shipment of Ballot Cards and Unfinished Ballot Cards › Section 20240 - Shipment of Unfinished Ballot Cards or Ballot Cards

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All unfinished ballot cards and ballot
				  cards shall be packaged as instructed by the jurisdiction. At a minimum, each
				  order shall contain documentation stating the number of unfinished ballot cards
				  and/or ballot cards contained within the shipment.
(b) The unfinished ballot cards being shipped
				  to a finisher to be finished shall be packaged with documentation that contains
				  the following information:
(1)
				  Format;
(2) Ballot card
				  dimension;
(3) Tint;
(4) Watermark;
(5) Contract or purchase order
				  number;
(6) Number of unfinished
				  ballot cards or ballot cards in each case or physically contained package;
				  and
(7) Ballot
				  type.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 5 - Shipment of Ballot Cards and Unfinished Ballot Cards › Section 20241 - Transportation Methods

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Unfinished ballot cards and ballot cards shall be shipped
					 by covered motor freight, train, or air. Covered motor freight shall not
					 include pickups, flat-beds, or stake-side vehicles whether or not covered by a
					 tarpaulin.
1.
					 Renumbering and amendment of former section
					 20260 to new section
					 20241 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 5 - Shipment of Ballot Cards and Unfinished Ballot Cards › Section 20242 - Shipment Responsibility

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The company shipping the unfinished ballot cards or ballot
					 cards is charged with full responsibility for the security of all ballot cards
					 or unfinished ballot cards until acceptance of delivery at
					 destination.
1.
					 Renumbering of former section
					 20261 to new section
					 20242, including amendment of
					 section heading and section, filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 5 - Shipment of Ballot Cards and Unfinished Ballot Cards › Section 20245 - Activity Report. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Repealer of article 6 heading and repealer of section filed
					 1-11-2018; operative 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13005 and
						13006,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 5 - Shipment of Ballot Cards and Unfinished Ballot Cards › Section 20247 - Warehouse Inventory Control Record. [Renumbered]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Amendment
					 of first paragraph and subsections (d) and (h) and amendment of NOTE filed
					 3-26-2013; operative 7-1-2013 (Register 2013, No. 13).
2.
					 Renumbering of former section
					 20247 to section
					 20236 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13005 and
						13006,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 5 - Shipment of Ballot Cards and Unfinished Ballot Cards › Section 20249 - Printing Plate Security; Report. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Amendment
					 of section heading, section and NOTE filed 3-26-2013; operative 7-1-2013
					 (Register 2013, No. 13).
2. Repealer filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 5 - Shipment of Ballot Cards and Unfinished Ballot Cards › Section 20249.5 - Ballot Images Encrypted and Secured. [Renumbered]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. New
					 section filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Renumbering of former section
					 20249.5 to section
					 20237 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20250 - Storage and Security

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
All unfinished ballot cards not shipped from the ballot
					 printer's facility shall remain in a secured area of the ballot printer's
					 facility until converted to ballot cards, shipped, or placed in a warehouse.
					 All unfinished ballot cards that are to be finished by the ballot printer will
					 be placed in a warehouse unless finishing will take place within the same
					 business day, except where the facility is running and is staffed and secured
					 24-hours a day, in which case the ballot printer can maintain the unfinished
					 ballot cards in a secured area of the ballot printer's facility until the
					 finishing is complete. Finishers shall store in a warehouse all unfinished
					 ballot cards they receive from a manufacturer until they are ready to finish
					 them.
1. Amendment
					 of NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. New article 6 heading, renumbering of former section
					 20250 to section
					 20238 and renumbering of former
					 section 20255 to section
					 20250, including amendment of
					 section heading and section, filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20251 - Warehouse Security

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
At all times unfinished ballot cards or ballot cards are
					 maintained within a warehouse, the warehouse shall be secured with a method to
					 determine each person that has accessed the warehouse. Any unauthorized access
					 to this warehouse must be detectable.
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Repealer of former section
					 20251 and renumbering and amendment
					 of former section
					 20265 to section
					 20251 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20252 - Authorization for Access

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  Each certified ballot printer facility shall maintain a log of employees that
				  have access to any of the print equipment, ballot paper, unfinished ballot
				  cards, or ballot cards. This log can either be an electronic log (e.g. key card
				  access) or a physical log (e.g. Employee Access Log). Each log, whether
				  electronic or physical, shall contain the following information:
(1) List of employees;
(2) Areas of the facility to which each
				  employee has access; and
(3) A log
				  of when each employee gains physical access to any of the items listed in
				  subsection (a) of this section.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20253 - Warehouse Access Log

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
A Warehouse Access Log shall be maintained within the area
					 of the warehouse where the unfinished ballot cards or ballot cards are stored.
					 This log shall be maintained for every entry and exit of the warehouse at all
					 times that unfinished ballot cards or ballot cards are being stored in the
					 warehouse. This log shall record:
(a)
				  The name of each person entering the warehouse.
(b) The seal number destroyed in
				  entering.
(c) The seal number
				  resealing the warehouse.
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Repealer of former section
					 20253 and renumbering of former
					 section 20267 to section
					 20253, including amendment of
					 section heading and section, filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20254 - Physical Inventories. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Repealer filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20255 - Storage; Security. [Renumbered]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Renumbering of former section
					 20255 to section
					 20250 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20256 - Packaging Ballot Cards. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Amendment
					 of NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Repealer filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20257 - Shipment of Ballot Cards; Report. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Amendment
					 of NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Repealer filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20258 - Shipment of Unfinished Ballot Cards; Report. [Renumbered]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Renumbering of former section
					 20258 to section
					 20240 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 6 - Physical Security › Section 20259 - Shipment of Sheets; Report. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Repealer filed 1-11-2018; operative 1-11-2018 pursuant to
					 Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 7 - Certification of Ballot on Demand Systems › Section 20260 - Ballot on Demand System Certification Required

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) A jurisdiction shall not purchase, lease
				  or contract for a ballot on demand system unless it has been certified by the
				  Secretary of State.
(b) No vendor,
				  company, or person shall sell, lease, or contract with a jurisdiction for the
				  use of a ballot on demand system unless it has been certified by the Secretary
				  of State.
(c) Nothing in this
				  section precludes a jurisdiction from conducting research and development of a
				  ballot on demand system.
1. Amendment
					 of NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. New article 7 heading, renumbering of former section
					 20260 to section
					 20241 and new section
					 20260 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13004 and
						13004.5,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 7 - Certification of Ballot on Demand Systems › Section 20261 - Ballot on Demand System Application Form

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Any person, company, or public agency owning or having an
					 interest in the sale or acquisition of a ballot on demand system may apply to
					 the Secretary of State for certification of that system. The application shall
					 be in writing and shall include the following information:
(a) Information about the applicant,
				  including name, address, telephone number, and business address, if
				  applicable;
(b) Information about
				  the ballot on demand system including, but not limited to, software and
				  firmware version numbers;
(c)
				  System architecture, configurations, option settings and parameters for all
				  software, firmware and hardware (including COTS), as applicable;
(d) A directory listing of program, data, and
				  support files required to install, configure, operate, and/or provide
				  supplemental support for the ballot on demand system;
(e) All the documentation necessary for the
				  identification of the full system configuration submitted for evaluation and
				  for the development of an appropriate test plan for conducting system
				  certification testing, collectively referred to as the Technical Data Package
				  (TDP);
(f) A list of ballot styles
				  and the respective voting system for which certification is sought;
(g) Photographs of the ballot on demand
				  system; and
(h) A list of
				  jurisdictions that use the ballot on demand system.
(i) If the ballot on demand system is to be
				  used for batch printing, it shall be notated on the application and the
				  necessary documentation shall be provided with the application.
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Renumbering of former section
					 20261 to section
					 20242 and new section
					 20261 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13004 and
						13004.5,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 7 - Certification of Ballot on Demand Systems › Section 20262 - Ballot on Demand System Certification Testing

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Within 90 days after a completed application is accepted by
					 the Secretary of State, testing shall be completed by either:
(a) A State-approved testing agency (S-ATA),
				  pursuant to Elections Code section
				  19220, that
				  confirms the ballot cards produced by the ballot on demand system meet the
				  ballot requirements set forth in the voting system's Technical Data Package for
				  the voting system for which certification is being sought; or
(b) A test conducted by the voting system
				  vendor that confirms the ballot cards produced by the ballot on demand system
				  meet the ballot requirements set forth in the voting system's Technical Data
				  Package for the voting system for which certification is being
				  sought.
1. Amendment
					 of NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Repealer of former section
					 20262 and new section
					 20262 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13004 and
						13004.5,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 7 - Certification of Ballot on Demand Systems › Section 20263 - Ballot on Demand System Certification Testing Criteria

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The ballot shall be able to be tabulated
				  with the following accuracy and reject criteria as it relates to the acceptance
				  by each component of the voting system for which certification is being sought:
(1) The accuracy error rate shall be zero;
				  and
(2) The ballot rejection rate
				  shall not exceed two percent per ballot style per voting system for which the
				  ballot printer is seeking certification.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 7 - Certification of Ballot on Demand Systems › Section 20264 - Costs of Ballot on Demand Certification Testing

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The ballot on demand system applicant
				  seeking certification shall be responsible for all costs associated with the
				  certification testing, as prescribed in section
				  20262 of these regulations. If
				  testing is conducted pursuant to section
				  20262(a), the
				  applicant shall deposit the funds for testing, as estimated by the Secretary of
				  State, into an Agency Trust Account required to guarantee and reimburse the
				  cost of any expenditures associated with the testing.
(b) If the initial deposit is not sufficient
				  to reimburse the cost of all expenditures associated with the certification
				  testing, the Secretary of State's office will require an additional deposit of
				  funds into the Agency Trust Account. If the Secretary of State does not receive
				  such additional deposit of funds as directed, the Secretary of State may
				  suspend the certification process.
(c) After all expenditures have been paid,
				  the Secretary of State shall notify the applicant of any amount in excess of
				  those expenditures. The applicant may request that the amount in excess of
				  those expenditures be refunded or held in the Agency Trust Account for future
				  testing and certification
1. New
					 section filed 1-11-2018; operative 1-11-2018 pursuant to Government Code
					 section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13004 and
						13004.5,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 7 - Certification of Ballot on Demand Systems › Section 20265 - Certifying a Ballot on Demand System

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Secretary of State will certify in
				  writing any ballot on demand system that the Secretary of State determines to
				  be capable of manufacturing or finishing ballot cards pursuant to California
				  Elections Code, these regulations, and the ballot printing specifications
				  certified with each respective voting system.
(b) The Secretary of State may impose
				  security measures for the ballot on demand system if the system is to be
				  connected to a network in order to ensure system integrity.
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Renumbering of former section
					 20265 to section
					 20251 and new section
					 20265 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13004 and
						13004.5,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 7 - Certification of Ballot on Demand Systems › Section 20266 - Publish List of Certified Ballot on Demand Systems

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The Secretary of State shall publish a list of certified
					 ballot on demand systems no later than January 1 of each year and within ten
					 days of any changes to the list.
1. Amendment
					 of section and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013, No.
					 13).
2. Renumbering of former section
					 20266 to section
					 20252 and new section
					 20266 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13004 and
						13004.5,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 7 - Certification of Ballot on Demand Systems › Section 20267 - Change in Ballot on Demand System Certification

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
No change in the equipment or procedures used by the ballot
					 on demand system to place tint, watermark, or ballot images on ballot cards or
					 to the ballot audit system provided for in section
					 20277, as applicable, shall be made
					 without the prior express written certification of the Secretary of State.
					 Applications for such certification shall be in writing and shall show
					 substantially the same information as the initial application for certification
					 of the ballot on demand system.
1. Amendment
					 of first paragraph and NOTE filed 3-26-2013; operative 7-1-2013 (Register 2013,
					 No. 13).
2. Renumbering of former section
					 20267 to section
					 20253 and new section
					 20267 filed 1-11-2018; operative
					 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13004 and
						13004.5,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 7 - Certification of Ballot on Demand Systems › Section 20268 - Revocation of Ballot on Demand System Certification

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Certifications are valid until revoked by the Secretary of
					 State. The Secretary of State will revoke a certification at any time upon
					 determining that the ballot on demand system is no longer capable of
					 manufacturing or finishing ballot cards or has failed to comply with these
					 regulations without good cause which is acceptable to the Secretary of
					 State.
1. New
					 section filed 1-11-2018; operative 1-11-2018 pursuant to Government Code
					 section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Sections
						13004 and
						13004.5,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 8 - Jurisdiction Approval for Use of a Ballot on Demand System › Section 20270 - Jurisdiction Request for Approval for Use

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
A jurisdiction shall not use a ballot on demand system to
					 manufacture or finish ballot cards for use in California elections unless the
					 ballot on demand system has been certified pursuant to section
					 20260 of these regulations and the
					 jurisdiction has been approved by the Secretary of State, as described
					 herein.
1. New
					 article 8 (sections
					 20270-20279) and section filed
					 1-11-2018; operative 1-11-2018 pursuant to Government Code section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 8 - Jurisdiction Approval for Use of a Ballot on Demand System › Section 20271 - Jurisdiction Application for Approval for Use

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Any jurisdiction seeking approval to use a certified ballot
					 on demand system shall submit an application to the Secretary of State that
					 includes:
(a) The ballot on demand
				  system the jurisdiction requests approval to use.
(b) The voting system for which the ballot on
				  demand system will produce ballot cards.
(c) The process used to create ballot cards
				  (e.g. manufacturing and finishing or finishing).
(d) The planned configuration for using the
				  system (e.g. manual, over-the-counter single ballot production, batch printing,
				  or both).
(e) If there will be
				  connectivity to the election management system, electronic pollbook, or any
				  other network, the application shall state which system(s) the ballot on demand
				  system will connect.
1. New
					 section filed 1-11-2018; operative 1-11-2018 pursuant to Government Code
					 section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 8 - Jurisdiction Approval for Use of a Ballot on Demand System › Section 20272 - Jurisdiction Procedures for Use

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Any jurisdiction seeking approval to use a certified ballot
					 on demand system shall submit procedures for use that include:
(a) Procedures for securing the ballot images
				  and ballot data, including but not limited to encrypted transmission of the
				  files.
(b) Procedures for user
				  login and passwords. At a minimum each user must have a unique login and
				  password.
(c) Procedures for
				  locking the ballot on demand server and/or client(s) in a secure enclosure,
				  which may include, but not be limited to, a locked cabinet, secured laptop case
				  or secured room. Nothing in this subsection shall be construed as requiring the
				  server to be placed in a warehouse, as defined by these regulations.
(d) Procedures for securing the ballot paper,
				  unfinished ballot cards, and/or ballot cards, respectively, while unattended
				  and/or not in use.
(e) Procedures
				  for daily ballot accounting. At a minimum the user shall log the following:
(1) Name of the jurisdiction;
(2) Name of the election;
(3) Date of the election;
(4) Tint and watermark assignment for said
				  election;
(5) Ballot card
				  dimension;
(6) Format;
(7) Ballot type (e.g. permanent vote by mail,
				  precinct, accessibility, daily vote by mail updates, duplicates, or ballot on
				  demand);
(8) Quantity of ballot
				  paper or unfinished ballot cards taken from inventory, respectively;
(9) Quantity of ballot cards produced,
				  including a method for accounting for each ballot card activity (e.g. ballot
				  submitted to voter, duplicate ballot card, Test Ballot, etc.);
(10) Date of activity; and
(11) Initial or name of employee
				  responsible.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 8 - Jurisdiction Approval for Use of a Ballot on Demand System › Section 20273 - Approving a Jurisdiction Application for Use

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Secretary of State shall approve the
				  application for the jurisdiction to use the ballot on demand system if the
				  Secretary of State determines the jurisdiction's proposed procedures for use
				  meet all the requirements set forth in California Elections Code and these
				  regulations.
(b) The approval for
				  use is for the jurisdiction in its entirety and not for a specific location, so
				  long as the procedures for use cover all implementations of the ballot on
				  demand system.
(c) A jurisdiction
				  may submit a separate application for approval for a ballot on demand system
				  that will be used solely at the central location for manual and/or batch
				  printing and a separate application for a ballot on demand system that will be
				  used off-site in an early voting or vote center.
1. New
					 section filed 1-11-2018; operative 1-11-2018 pursuant to Government Code
					 section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.
California Code of Regulations › Title 2 - Administration › Division 7 - Secretary of State › Chapter 4 - Ballot Printing › Article 8 - Jurisdiction Approval for Use of a Ballot on Demand System › Section 20274 - Change in Process and Procedures of Use

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
A jurisdiction shall submit an updated application and
					 updated procedures for use any time that any of the approved procedures for use
					 are modified or changed. The Secretary of State will approve the
					 modification(s) and/or change(s) for the jurisdiction to use the ballot on
					 demand system if the Secretary of State determines the jurisdiction's proposed
					 procedures for use meet all the requirements set forth in California Elections
					 Code and these regulations.
1. New
					 section filed 1-11-2018; operative 1-11-2018 pursuant to Government Code
					 section
					 11343.4(b)(3)
					 (Register 2018, No. 2).
Note: Authority cited: Section
						13004,
						Elections Code. Reference: Section
						13004,
						Elections Code.