reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.101 - Definition of Terms and Incorporations by Reference

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definitions
"Act" means the Public Community College Act [110 ILCS
				  805].
"Board" means the Board of Trustees of an Illinois public
				  community college district.
"Classification of Instructional Programs" or "CIP" means a
				  taxonomic scheme that supports the accurate tracking and reporting of fields of
				  study and program completion activity.
"College" means an Illinois public community college.
"Executive Director" means the executive officer of the
				  ICCB.
"ICCB" or "State Board" means the Illinois Community College
				  Board.
"ICCB Grants" means funds appropriated by the State of
				  Illinois to ICCB for community colleges.
"Student Member" means the member of ICCB who has been
				  selected by ICCB's Student Advisory Committee. The student member has all the
				  privileges of membership defined in Section 2-3 of the Act.
"Recognition Continued" means a status granted to a district
				  that generally meets ICCB standards.
"Recognition Continued-with Conditions" means a status
				  granted to a district that generally does not meet ICCB standards. A district
				  is judged not to meet ICCB standards when one or more of the following
				  conditions exist:
the district continues to be out of compliance with standards
				  cited during the previous visit;
applicable standards are disregarded; and/or
the district is found to be out of compliance with
				  significant applicable standards.
"Recognition Interrupted" is a status granted to a district
				  that fails to meet ICCB standards within a specified period of time after being
				  assigned a status of recognition continued-with conditions.
"Shared Data Agreement" means a written contract between
				  parties that defines the care and handling of sensitive or restricted use data,
				  including, but not limited to, the terms of the agreement, ownership of the
				  data, security measures and access to the data, uses of the data, data
				  confidentiality procedures, duration of the agreement, and disposition of the
				  data at the completion of the contract.
"Student Advisory Committee" or "SAC" means the ICCB student
				  advisory committee created by Section 2-1 of the Act.
"Student-Level Data" means demographic, performance, and
				  other data that pertains to a single student.
b) Incorporation by Reference
"Program Classification Structure",
				  2nd Edition (Technical Report 106) (1978). Collier,
				  Douglas J. This document may be obtained from the National Center for Higher
				  Education Management Systems (NCHEMS), 3035 Center Green Drive, Suite 150,
				  Boulder CO 80301-2251 or from info@nchems.org. This incorporation by reference
				  does not include any later editions or amendments.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.102 - Advisory Groups

Current through Register Vol. 48, No. 28, July 12, 2024
a) Advisory
				Organizations. Independent organizations may be considered by the ICCB to be
				advisory upon petition to the State Board. Independent organizations so
				recognized by the ICCB as "advisory" will have the opportunity to bring matters
				before the ICCB during a regular ICCB meeting and will have an opportunity to
				provide advice to the ICCB on proposed rule and policy adoptions and matters of
				interest to community colleges. An advisory organization may have its
				recognition status withdrawn by action of the ICCB or by request of the
				organization. Advisory organization recognition may be granted by the ICCB at
				the request of an organization that meets the following criteria:
1) The organization exists independently of
				ICCB and any individual college;
2)
				A primary purpose of the organization is to deal with matters of systemwide
				importance; and
3) Representatives
				of Illinois community college districts are included as voting members of the
				organization.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.104 - Manuals

Current through Register Vol. 48, No. 28, July 12, 2024
The Executive Director is authorized to develop and
				  promulgate manuals for the purpose of administering ICCB
				  rules.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.105 - Advisory Opinions

Current through Register Vol. 48, No. 28, July 12, 2024
ICCB will provide advisory opinions regarding interpretation
				  of the Act to community colleges upon request of the district's chief executive
				  officer or Chair of the board and with the approval of the ICCB Chair and
				  Executive Director. These opinions also will be provided to recognized advisory
				  organizations upon request of the chair of each group, subject to the approval
				  of the ICCB Chair and Executive Director.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.106 - Executive Director

Current through Register Vol. 48, No. 28, July 12, 2024
The Executive Director shall perform all specific statutory
				  responsibilities, administer the ICCB rules, and perform any other duties
				  requested or delegated by the ICCB.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.110 - Appeal Procedure

Current through Register Vol. 48, No. 28, July 12, 2024
Any ICCB decision, not otherwise covered by a specific appeal
				  procedure, may be appealed within thirty (30) days of the decision by
				  submitting a written request for reconsideration of the decision to the ICCB
				  Chair. The Chair shall review the request and place it on the agenda of the
				  next regularly scheduled meeting of the ICCB. The appellant may make both oral
				  and written presentations to the ICCB at the time the decision is
				  reconsidered.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.113 - Administration of Detachments and Subsequent Annexations

Current through Register Vol. 48, No. 28, July 12, 2024
a) ICCB decisions concerning approval or
				disapproval of requested detachments and subsequent annexations are required by
				Section 6-5.3 of the Act to be based on the criteria of being
in the
				best interests of the schools in the general area and the educational welfare
				of the students residing within the territory.
These criteria are
				defined as follows:
1)
In the best
				interests of schools
- The effect of the proposed annexation/new
				district formation on:
A) Reasonableness of
				cost to taxpayers of the territory being annexed to an existing community
				college district or becoming part of a new community college district, that is,
				whether the operating tax rate of the community college district exceeds the
				charge back levy of the nondistrict territory;
B) Finances of the existing or new community
				college district, that is, the equalized assessed valuation of the nondistrict
				territory is examined to determine how much tax revenue will be generated for
				the community college district to which the nondistrict territory could annex;
				and
C) Enrollments of the existing
				district,
i) which community college the
				nondistrict territory students have been attending; and
ii) effect of additional enrollments when the
				nondistrict territory is annexed to a community college district.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.114 - Recognition

Current through Register Vol. 48, No. 28, July 12, 2024
a) Recognition
				Provisions
1) Recognition Status. A district
				will be granted a status of recognition continued, recognition continued - with
				conditions, or recognition interrupted.
2) Effect of Recognition Continued. A
				district that has been granted the status of recognition continued will be
				entitled to receive ICCB grants for which it is otherwise entitled and
				eligible.
3) Effect of Recognition
				Continued-With Conditions. A district that has been granted the status of
				recognition continued - with conditions will be entitled to receive ICCB grants
				for which it is otherwise entitled and eligible, but it will be given a
				specified time to resolve the conditions that led to its assignment to that
				status. A follow-up visit will be scheduled not sooner than three nor later
				than nine months after ICCB action on the assignment to determine the
				district's progress in resolving the conditions.
4) Effect of Recognition Interrupted. A
				district that has been granted a status of recognition interrupted may apply
				for recognition when all requirements set forth by ICCB have been satisfied. A
				district on recognition interrupted status will have State funding suspended on
				a prorata, per diem basis for the period for that such status is in
				effect.
5) Recognition Action.
				Recognition is considered to be continuous unless action is taken to interrupt
				it. The ICCB will act on the recognition status of a district at the meeting
				subsequent to the ICCB recognition report being received. A district that
				previously has not been granted a recognition status by the ICCB may apply for
				a recognition status at any time. A district that has the status of recognition
				continued shall apply for continuation of that status at least 30 days before a
				scheduled recognition team visit.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.115 - Data Repository

Current through Register Vol. 48, No. 28, July 12, 2024
Under the authority of the P-20 Longitudinal Education Data
				  System Act ( 105 ILCS 13 ], ICCB is the State Education Authority responsible
				  for collecting and maintaining authoritative enrollment, completion, and
				  student characteristic information on community college students. Illinois
				  Community College system data collection, administrative data matching, and
				  reporting is coordinated through ICCB.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.116 - Use, Security and Confidentiality of Data

Current through Register Vol. 48, No. 28, July 12, 2024
a) The ICCB and entities accessing ICCB data
				shall comply with all applicable federal and State laws which regulate the
				privacy and use of, and access to, shared data. (See, e.g., the Family
				Educational Rights and Privacy Act (
				20 USC
				1232g ); the Illinois School Student Records
				Act [ 105 ILCS 10 ]; the Data Processing Confidentiality Act [ 30 ILCS 585 ];
				the Freedom of Information Act [ 5 ILCS 140 ]; Section 487 of the Higher
				Education Act of 1965, as amended (
				20 USC
				1094 )).
b) ICCB data is confidential and shall not be
				used or shared for any purpose other than that which is directly related to
				internal operations of ICCB or that which is stipulated in an ICCB shared data
				agreement with another entity. Entities accessing ICCB data shall be
				responsible for meeting ICCB shared data agreement security procedures and
				protocols, pursuant to Section 1501.117, to protect the integrity of the data
				accessed, stored, transmitted or received.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.117 - Shared Data Agreements

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Student-level data furnished by the ICCB on behalf of Illinois community
				colleges is licensed by ICCB and remains the property of ICCB.
b) All requests for data files, data
				products, aggregations or reports containing student-level data elements,
				except in the case of State and federal mandated accountability reporting,
				shall be made in writing to ICCB using ICCB forms.
c) All requests shall be approved by the
				Executive Director prior to execution of a shared data agreement.
d) All data obtained from ICCB shall be used
				solely for the purpose identified by the requesting entity. The scope and term
				of this usage will be detailed in a shared data agreement specific to each
				request. Use of the data for any other purpose shall require a separate and
				specific written request, approval, and shared data agreement.
e) The entity in receipt of ICCB
				student-level data must comply with applicable laws and regulations with
				respect to the protection of privacy, security and dissemination of the
				confidential information. Upon completion of the data sharing purpose, the
				entity shall return it to ICCB or destroy it and any copies, as specified in
				the data sharing agreement.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart A - ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION › Section 1501.118 - Processing Fees

Current through Register Vol. 48, No. 28, July 12, 2024
The Board may charge fees to the requesting entity for
				  providing access to data files or producing studies, data products or analyses
				  of data. A schedule of fees for datasets and products is set forth in Appendix
				  A. In addition to standard data product fees, the Board will assess a 30
				  percent surcharge for complex requests related to longitudinal analysis and
				  generation of outcomes measures. Providing outcomes measures includes data
				  compilation for performance and evaluation and interpretation of
				  results.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart B - LOCAL DISTRICT ADMINISTRATION › Section 1501.202 - Certification of Organization

Current through Register Vol. 48, No. 28, July 12, 2024
Within five working days after the convening of the newly
				  elected board or the new board as provided in Section 3-8 of the Act, the chair
				  of the board of trustees shall certify in writing to the ICCB that the board of
				  trustees has been organized. The certification shall include the name of the
				  chair, vice chair, and the secretary and state the time and place of regular
				  meetings. If the board, by resolution, establishes a policy for the terms of
				  office to be one year, instead of the normal two years, or provides for the
				  election of officers for the remaining one year, a copy of this resolution
				  shall also accompany the certification.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart B - LOCAL DISTRICT ADMINISTRATION › Section 1501.203 - Delineation of Responsibilities

Current through Register Vol. 48, No. 28, July 12, 2024
The board and administration responsibilities shall be
				  delineated as follows:
a) The board
				shall serve as the policy-making body for the district and for all colleges
				within the district.
b) Roles of
				the board and of the chief executive officer and administrative staff shall be
				delineated in board policies.
c)
				Administration of the district/college shall be in accordance with policies of
				the board.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart B - LOCAL DISTRICT ADMINISTRATION › Section 1501.204 - Maintenance of Documents or Information

Current through Register Vol. 48, No. 28, July 12, 2024
The district shall maintain the following documents or
				  information:
a) board policy
				manual;
b) staff handbook(s) or
				copy of rules pertaining to faculty and administrative staff;
c) organizational chart;
d) college catalog or other written
				information on course listings, programs, admission requirements, grading
				system, financial aid, and graduation requirements; and
e) student handbook or copy of rules
				pertaining to students.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart B - LOCAL DISTRICT ADMINISTRATION › Section 1501.206 - Approval of Providers of Training for Trustee Leadership Training

Current through Register Vol. 48, No. 28, July 12, 2024
Entities that offer professional development activities, such
				  as training organizations, institutions, firms, professional associations, and
				  colleges and universities, may apply to the State Board for approval to conduct
				  leadership training activities for members of the board of trustees of an
				  Illinois public community college district in each of the topics specified in
				  Section 3-8.5 of the Act.
a) Except as
				provided in subsections (b), each entity wishing to receive approval to offer
				the leadership training required under Section 3-8.5 of the Act shall submit an
				application on a form supplied by the State Board. Each entity shall provide:
1) a description of the intended offerings in
				any of the required areas;
2) the
				qualifications and experience of the entity and of each presenter to be
				assigned to provide the leadership training, which shall include evidence of a
				presenter's specific skills and knowledge in the area or areas in which he or
				she will be assigned;
3) the mode
				of delivery of the professional development (e.g., in-person instruction,
				online learning);
4) a sample
				course schedule or syllabi; and
5)
				a schedule of fees the entity intends to charge for each mode of delivery of
				training.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart B - LOCAL DISTRICT ADMINISTRATION › Section 1501.207 - Local District Board Member Vacancy

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Within five working days after a vacancy occurs on an elected board of
				trustees, the chair of the board of trustees shall notify the ICCB in writing
				of the name of the trustee and the date of vacancy.
b)
The remaining members shall fill
				the vacancy
in accordance with Section 3-7 of the Act. [110 ILCS 805].
				Upon filling the vacancy, the chair of the board of trustees shall notify the
				ICCB in writing of the name of the newly appointed trustee and the effective
				date of the appointment.
c)
If the remaining members fail so to act within 60 days after the
				vacancy occurs,
the chair of the ICCB shall fill the vacancy in
				accordance with Section 3-7 of the Act. [110 ILCS 805].
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart C - PROGRAMS › Section 1501.302 - Units of Instruction, Research, and Public Service

Current through Register Vol. 48, No. 28, July 12, 2024
a) Approval of New Units of Instruction. An
				application for approval of a proposed new unit of instruction shall be
				submitted to the ICCB on forms provided by ICCB. The criteria for approval of
				new units of instruction, which also apply to existing programs offered by
				community colleges, are:
1) Mission and
				Objectives
A) The objectives of the unit of
				instruction are consistent with the mission of the college as set forth in
				Section 1-2(e) of the Act.
B) The
				objectives of the unit of instruction are consistent with what the title of the
				unit of instruction implies.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart C - PROGRAMS › Section 1501.304 - Statewide and Regional Planning

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Program planning is based on an assessment of program needs within districts,
				regions, and the State as a whole. Program approval shall be based, in part, on
				the labor market and economic needs of the district or regional consortium of
				colleges requesting authority to offer specific curricula.
b) Approval of statewide and regional
				curricula is limited to three years, after which the program must be reapproved
				by the Board or it is automatically converted to district approval.
c) Admission of Students to Regional
				Curricula. Regions, or regional consortia of colleges, may comprise a community
				college district and one or more adjacent districts; e.g., some or all
				surrounding districts or the regional university/community college consortium.
				A college that offers approved regional curricula shall admit qualified
				students from throughout the Region on the same priority basis as in-district
				students.
d) Admission of Students
				to Statewide Curricula. A college that offers approved statewide curricula
				shall admit qualified students from throughout the State on the same priority
				basis as in-district students.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart C - PROGRAMS › Section 1501.305 - College, Branch, Campus, and Extension Centers

Current through Register Vol. 48, No. 28, July 12, 2024
a) Approval of a New College. An application
				for approval for a proposed new college shall be submitted to ICCB on forms
				provided by ICCB. The criteria for approval of a new college are:
1) The proposed college shall be authorized
				by the Board of Trustees.
2) The
				proposed college shall meet educational needs that cannot be met within that
				area of the district as demonstrated by a needs assessment. The needs
				assessment shall include identification of all other educational institutions
				providing postsecondary education within a 30-mile radius of the proposed
				college, identification of student demand for postsecondary education by
				program area within the service area of the proposed college, a statement on
				how the establishment of the proposed college will impact the enrollments on
				these postsecondary educational institutions within a 30-mile radius of the
				proposed college, a statement on how the establishment of the proposed college
				will impact the current enrollments of the district's present colleges, and of
				student enrollments for the proposed college.
3) The proposed college shall provide a
				comprehensive program of instruction as specified in Section 1-2(e) of the
				Act.
4) The district shall certify
				that the resources for the facilities, equipment, instructional materials,
				library holdings, and faculty and staff necessary to provide quality
				instruction pursuant to Section
				1501.302
				shall be made available to the proposed college.
5) The needs assessment substantiates that
				the student enrollment for the proposed college shall be at least 1,000
				full-time equivalent students (30,000 semester credit hours) per year by the
				second full year of operation.
6)
				The district shall have at least $150 million of assessed valuation for each of
				its colleges, including the proposed college.
7) The proposed college shall serve a
				population of at least 60,000 or a geographic area of at least three entire
				counties.
8) The plans to obtain
				regional accreditation for the proposed college have been developed.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart C - PROGRAMS › Section 1501.307 - Cooperative Agreements

Current through Register Vol. 48, No. 28, July 12, 2024
Cooperative agreements may be established for the purpose of
				  providing more accessible instructional services to students and increasing
				  efficiency in the use of educational resources. An application for approval
				  shall be submitted to ICCB on forms provided by ICCB.
a) Cooperative Agreements for Instruction. A
				community college district may enter into contractual arrangements to deliver
				or obtain educational programs or services for previously approved units of
				instruction upon approval by ICCB. Criteria for the approval of agreements for
				instruction shall be:
1) accessibility of
				instruction to students;
2) labor
				market need;
3) cost-effectiveness
				in providing instructional programs;
4) comprehensiveness of available programs
				for student;
5) impact on regional
				and statewide programs;
6) impact
				on programs at neighboring community college districts, applicable only if the
				college is delivering service outside its district; and
7) the partnering entity's past experience in
				offering similar units of instruction, applicable only if partnering to obtain
				services.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart C - PROGRAMS › Section 1501.308 - Reporting Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
A college shall submit the following specified items in a
				  format prescribed by ICCB and according to the schedules indicated:
a) Annual salary data and basic
				characteristics, including but not limited to sex, date of birth, ethnic
				classification, highest degree earned, tenure status, and employment or
				teaching areas, of the faculty and staff employed by the college as of November
				1 shall be submitted on or before November 15 of each year. Fiscal year data
				shall be submitted on or before June 15.
b) An annual African American Employment Plan
				Survey, Asian Employment Plan Survey, Bilingual Needs and Bilingual Pay Survey,
				Hispanic/Latino Employment Plan Survey, and Native American Employment Plan
				Survey submitted on or before February 1. (See
				5 ILCS
				410.)
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart C - PROGRAMS › Section 1501.309 - Course Classification and Applicability

Current through Register Vol. 48, No. 28, July 12, 2024
a) Course Classification. Information on
				courses for which credit is to be awarded shall be submitted to ICCB through an
				electronic exchange system in order for the courses to be classified into
				appropriate instructional and funding categories and added to the college's
				Management Information System (MIS) Course Master File.
b) Course Credit Hour Determination
1) Credit hours for courses for which ICCB
				credit hour grants are to be claimed shall be determined on the basis of an
				expected 45 hours of combined classroom/laboratory and study time for each
				semester hour.
2) Lecture Courses.
				Courses with students participating in lecture/discussion oriented instruction
				shall be assigned one semester credit hour or equivalent for each 15 classroom
				contact hours, at a minimum, of instruction per semester or equivalent. It is
				assumed that two hours of outside study will be invested for each classroom
				contact hour.
3) Laboratory
				Courses. Courses in which students participate in
				laboratory/clinical-laboratory oriented instruction shall be assigned one
				semester credit hour or equivalent for each 30-45 classroom contact hours, at a
				minimum, of instruction per semester or equivalent. It is assumed that one hour
				of outside study will be invested for each two laboratory contact
				hours.
4) Clinical Practicum
				courses. Courses in which students participate in clinical practical
				experiences shall receive one semester credit hour or equivalent each 30-60
				contact hours, at a minimum, per semester or equivalent. It is expected that
				one hour of outside study time will be invested for each two clinical practicum
				contact hours.
5) Internship
				Courses. Courses in which students participate in nonclinical internship,
				practicum, or on-the-job supervised instruction shall receive one semester
				credit hour or equivalent for each 75-149 contact hours, at a minimum, per
				semester credit hour or equivalent.
6) Students who participate in an approved
				program with an intensified or accelerated schedule shall be exempt from the
				contact hour requirements of this subsection (b).
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart C - PROGRAMS › Section 1501.310 - Acceptance of Private Business Vocational School Credits by Community Colleges in Select Disciplines

Current through Register Vol. 48, No. 28, July 12, 2024
a) Approval
				of Private Business and Vocational School Programs of Study. An application for
				approval of each proposed program of study eligible for credit transfer and
				acceptance shall be submitted to the ICCB on forms provided by the ICCB on or
				before July 1. The criteria for approval of PBVS programs of study eligible for
				community college credit acceptance are:
1)
				Program Goals and Objectives
A) The proposed
				PBVS program of study meets the goals for career and technical education or
				workforce preparation within the district and region.
B) The objectives of the PBVS program of
				study are consistent with what the title of the program of study
				implies.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart C - PROGRAMS › Section 1501.311 - Credit for Prior Learning

Current through Register Vol. 48, No. 28, July 12, 2024
a) Policy
				and Procedures
1) Each college shall
				electronically submit to ICCB for review its policies for the award of academic
				credit for prior learning. This submission shall be made by March 31 of each
				calendar year for policies effective in the subsequent Fall semester,
A) These policies shall include a listing of
				the types of documentation acceptable to the college and the dates of inclusion
				for which credit for prior learning is acceptable.
B) At a minimum, each college shall publish
				the procedures for students to earn credit for prior learning in its catalog
				and on its official website.
C)
				Colleges shall regularly monitor, evaluate and, if necessary, revise credit for
				prior learning activities.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart C - PROGRAMS › Section 1501.312 - Extension of Curricula/Credit Courses

Current through Register Vol. 48, No. 28, July 12, 2024
a) A community college may extend previously
				approved credit courses into another community college district with approval
				of the other community college district.
b) A community college may extend previously
				approved curricula into another community college district upon approval of
				ICCB. Criteria for approval shall be:
1) a
				request from the community college district in which the proposed extension is
				to be offered;
2) labor market
				need;
3) cost-effectiveness in
				providing instructional programs;
4) adequacy of facilities and support
				services;
5) impact on regional and
				statewide programs; and
6) impact
				on programs at neighboring community college districts.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart D - STUDENTS › Section 1501.402 - Admission of Students

Current through Register Vol. 48, No. 28, July 12, 2024
a) Students
				Whose Connection With a Secondary School is Severed. Any student who is 16 or
				17 years of age and has severed connection with a secondary school, as
				certified in writing by the chief executive officer of the secondary school in
				which the student has legal residence, is eligible to attend a college in
				accordance with policies of the Board. Courses taken by those students are
				eligible for ICCB grants.
b)
				Students Currently Enrolled in a Secondary School Program. Students currently
				enrolled in a secondary school program may be accepted into college courses. If
				the courses are offered during the regular school day established by the
				secondary school or are offered for secondary school credit, prior approval of
				the chief executive officer of the secondary school must be received.
c) Admission of Students in Programs.
				Students shall be admitted to instructional programs supported by State funds
				for which they are otherwise qualified without regard to race, religion, sex,
				ethnic origin, sexual orientation, disability, or membership in any profession,
				group, organization or association.
1)
				Designating Specific Sections. Course enrollments shall be open to those
				individuals identified in this subsection (c). However, the nature of the
				instructional unit may make it desirable to offer specific sections for
				students with certain common backgrounds, experiences, and future
				aspirations.
2) Organizations'
				Standards Not Applicable. While it is recognized that certain organizations,
				groups, fraternities and associations have standards that must be met to become
				employed in a particular field, those standards shall not be applicable to the
				continuing participation of students in college courses receiving ICCB
				grants.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart D - STUDENTS › Section 1501.403 - Student Services

Current through Register Vol. 48, No. 28, July 12, 2024
Student services including, but not limited to, advising and
				  counseling, financial aid, and placement, shall be provided by the college in a
				  manner convenient to students as defined below.
a) Advising and Counseling. The college shall
				have a comprehensive and organized program of academic advising and career
				counseling.
b) Financial Aid. The
				college shall provide a financial aid program, which provides students with
				information about and access to available financial support.
c) Placement. The college shall provide job
				placement services for students.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart D - STUDENTS › Section 1501.404 - Academic Records

Current through Register Vol. 48, No. 28, July 12, 2024
The college shall maintain permanent academic records for
				  each student and protect them against loss, damage, or unauthorized
				  alteration.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart D - STUDENTS › Section 1501.405 - Student Evaluation

Current through Register Vol. 48, No. 28, July 12, 2024
A system of evaluating and recording student performance in
				  courses shall be in effect as per district policies and shall be available for
				  review.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart D - STUDENTS › Section 1501.406 - Reporting Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
A college shall submit the items listed in this Section in a
				  format prescribed by ICCB and according to the schedules indicated.
a) Basic characteristics, including sex, date
				of birth, ethnic classification, and instructional area of enrollment, of each
				student enrolled in all courses offered for credit during each term within the
				following schedule:
1) Students enrolled as of
				the end of the regular registration during the fall term shall be reported on
				or before October 1 of that year.
2) Students enrolled and/or completing a
				certificate or degree program during the fiscal year shall be reported on or
				before August 1.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart E - FINANCE › Section 1501.502 - Financial Planning

Current through Register Vol. 48, No. 28, July 12, 2024
Financial planning for current and future operation shall
				  provide for both a sound educational program and prudent use of public
				  funds.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart E - FINANCE › Section 1501.503 - Audits

Current through Register Vol. 48, No. 28, July 12, 2024
a) External Audits.
1) A copy of the annual external audit shall
				be submitted electronically to ICCB on or before December 30 following the
				close of the fiscal year. If the audit cannot be completed by this date, the
				district may submit a request for extension of time to the Executive Director
				on or before December 30 following the close of the fiscal year. This request
				shall be with an explanation of the circumstances that cause the report to be
				delayed, along with an estimated date for submission.
2) An audit report shall contain financial
				statements composed of the funds established in Section
				1501.511, a comment on internal
				control, a comment on basis of accounting, uniform financial statements
				prepared using the modified accrual basis of accounting, a certificate of
				chargeback verification and a State grant compliance section that includes a
				schedule of enrollment data, a proof of enrollment data, a description of the
				process for verifying residency status, a schedule of the district equalized
				assessed valuation, schedules for the restricted/special initiative grants
				distributed by ICCB and received by the district in the manner and format
				established by ICCB, and a schedule of federal financial assistance and related
				reports as prescribed by the federal Office of Management and Budget.
3) Each ICCB restricted or special
				initiatives grant shall verify that grant funds received by the district were
				expended in the manner designated by ICCB. ICCB shall designate allowable
				expenditures for each of the restricted or special initiatives grants to
				include, but not be limited to, salary and benefits, contractual services,
				materials, instructional and office equipment, staff development, and travel.
				The external audit shall include an auditor's report on compliance with State
				requirements, along with a balance sheet and a statement of revenues and
				expenditures based upon an understanding of the purpose of the grant, allowable
				expenditures, expenditure limitations, grant administrative standards, and
				transfer of funds, if applicable.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart E - FINANCE › Section 1501.504 - Budgets

Current through Register Vol. 48, No. 28, July 12, 2024
An electronic copy of the official district budget shall be
				  filed with ICCB by October 15 of each year in the format prescribed by the
				  ICCB. An electronic copy of amended budgets shall also be filed with ICCB
				  within 30 days after their adoption. Colleges may develop a budget format for
				  internal use that reflects their own individual organizational
				  structures.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart E - FINANCE › Section 1501.505 - Student Tuition

Current through Register Vol. 48, No. 28, July 12, 2024
A community college district will establish its own student
				  tuition rates for in-district residents, in-state out-of-district residents,
				  out-of-state residents, and out-of-country residents in accordance with the Act
				  and this Section.
a) In-District
				Tuition. The local community college board of trustees may set the tuition
				rates for in-district residents within the following policies:
1) The local community college board of
				trustees may set tuition rates for its in-district residents, including
				variable rates for each of its programs, terms, time of enrollment, courses,
				delivery method, or other identifiable grouping of courses, as long as the
				weighted average of the tuition for all credit courses, including adult
				education, is no more than 1/3 the college district's per capita cost. The
				method of calculating the per capita cost will be as prescribed in Section 6-2
				of the Act.
2) A public community
				college shall charge in-district tuition rates for students who are currently
				under the legal guardianship of the Illinois Department of Children and Family
				Services or who have been recently emancipated from the Department and meet the
				general residency provisions in Section
				1501.501.
3) A public community college shall charge
				in-district tuition rates for students utilizing benefits under the fedearl
				All-Volunteer Force Educational Assistance Program or the federal Post-9/11
				Veterans Educational Assistance Act of 2008 or any subsequent variations of
				that Act.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart E - FINANCE › Section 1501.506 - Published Financial Statements

Current through Register Vol. 48, No. 28, July 12, 2024
The Annual Financial Statement shall be published in at least
				  one newspaper having general circulation within the district. If no such
				  newspaper exists, then publications shall be made in 2 or more newspapers which
				  together cover the district. This statement shall be published not later than
				  December 31 following the close of the fiscal year. A copy shall be filed with
				  ICCB on or before January 15 following the close of the fiscal
				  year.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart E - FINANCE › Section 1501.507 - Credit Hour Claims

Current through Register Vol. 48, No. 28, July 12, 2024
a) Claims.
				Claims for credit hours shall be submitted within 30 days after the end of each
				term in a format used by ICCB.
b)
				Course Requirements. Courses that produce credit hours eligible for ICCB grants
				shall satisfy the following requirements:
1)
				Courses shall be offered for the number of credit hours for which they are
				approved by ICCB.
2) Courses that
				have variable credit hours shall be claimed in specified increments only up to
				the maximum credit value approved for the course.
3) Course data shall be posted to the
				permanent academic record of each student claimed.
4) Courses shall be a part of units of
				instruction that have been approved by ICCB, or the courses must be authorized
				extensions of existing units of instruction.
5) Courses shall have specific written
				objectives.
6) A course outline
				shall be available for review by any student or citizen.
7) Courses shall have a method of evaluating
				student performance that follows the adopted college grading system.
8) Courses shall follow the adopted college
				policies on student tuition.
9) The
				following categories of physical education courses shall be the only ones to
				produce eligible credit hours:
A) elective
				physical education courses;
B)
				required courses for majors and minors in physical education, recreational
				leadership, and related programs;
C) physical education courses in teacher
				education programs as required by the State Educator Preparation and Licensure
				Board.
10) Courses shall
				produce a maximum rate of one semester credit hour or equivalent per week.
				Requests for exceptions to this requirement may be submitted to ICCB. The
				criteria utilized by ICCB for exceptions shall include:
A) documentation of need for an intensified
				or accelerated schedule;
B) student
				population identified with testing and/or screening to indicate special needs
				and/or competencies;
C) how courses
				are instructed, including schedule of classes, study time allotted for
				students, method of instruction and how students are evaluated;
D) time period of instructional activity and
				projected termination date;
E)
				procedures to evaluate the accelerated instructional activity.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart E - FINANCE › Section 1501.510 - Reporting Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
A college shall submit the items listed in this Section in a
				  format prescribed by ICCB and according to the schedules indicated.
a) Resource Allocation and Management Plan
				(RAMP) data by August 1 of each year.
b) Annual Instruction Cost Report in a format
				prescribed by ICCB for the previous fiscal year by December 30 following the
				end of that fiscal year.
c) A
				survey of local budget and tax extensions and collections by September 1 of
				each year.
d) Certificate of Tax
				Levy by January 31 of each year.
e)
				Annual tuition and fees survey by August 1 of each year.
Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 1501 - ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT › Subpart E - FINANCE › Section 1501.511 - Chart of Accounts

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Community College Funds. The funds listed below or a subset of these funds
				shall be used for publicly reporting community college financial transactions.
				The local board of trustees may determine the distribution of unrestricted
				revenues among the operating funds, that is, the Education Fund; the
				Operations, Building and Maintenance Fund; and the Public Building Commission
				Operation and Maintenance Fund.
1) Operating
				Funds.
A) Education Fund. Local property
				taxes for educational purposes shall be recorded as revenue in this
				fund.
B) Operations, Building and
				Maintenance Fund. Local property taxes for operations, building, and
				maintenance purposes shall be recorded as revenue in this fund.
C) Public Building Commission Operation and
				Maintenance Fund. Local property taxes for the operation and maintenance of
				college buildings leased from the Public Building Commission shall be recorded
				in this fund. Each agreement to operate and maintain property must be accounted
				for using a separate set of self-balancing accounts.