Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69I - Division of Accounting and Auditing › Chapter 69I-42 - TRAVEL EXPENSES › Section 69I-42.003 - Forms

Current through Reg. 50, No. 138; July 16, 2024
(1) The Voucher for Reimbursement of Travel
				Expenses, Form DFS-AA-15, (revised 07/06), is hereby incorporated by reference.
				Unless an alternative form is approved pursuant to this Section, Form DFS-AA-15
				(07/06) shall be used by travelers when requesting claims for reimbursement of
				travel expenses and shall be prepared in strict compliance with section
				 112.061, F.S. All copies or
				electronic transmissions of travel vouchers (Form DFS-AA-15 or other approved
				form) submitted to the Chief Financial Officer for reimbursement of travel
				expenses shall contain the signatures of the traveler and the official
				authorizing the travel. Travel vouchers on file at the agency shall contain the
				original signatures in written or electronic form. Other evidence of approval
				of the travel voucher by the supervisor will be accepted if a copy or
				electronic transmission of the travel voucher is not available and would result
				in an unreasonable delay in reimbursing the traveler. State agencies are
				authorized to omit an authorized traveler's social security number on Form
				DFS-AA-15 or other approved form if procedures, including security measures,
				are in place to correctly identify the authorized traveler. The authorized
				traveler's federal tax identification number will be required for entering the
				transaction into the State's accounting system.
(2) The Authorization to Incur Travel
				Expense, Form DFS-AA-13 (11/89), is hereby incorporated by reference as if
				fully set forth herein and shall be used by all state officers, employees, and
				authorized persons when requesting approval for the performance of travel to a
				convention or conference. The form shall be signed by such person and his
				supervisor, stating that the travel is to be incurred in connection with
				official business of the State, and the agency head or his designated
				representative shall not authorize or approve such request in the absence of
				the appropriate signatures.
(3) The
				Application for Advance on Travel Expenses, Form DFS-AA-25 (revised 07/98), is
				hereby incorporated by reference as if fully set forth herein and shall be used
				by all state officers and employees when requesting an advance for travel
				expenses to be incurred.
(4) The
				Department has prescribed certain forms and alternative methods of travel
				voucher information submission to be used in the processing of travel expenses.
				Agencies desiring to use an alternative form or method to meet agency unique
				needs shall first obtain the approval of the Department, which approval shall
				not be unreasonably withheld. Such requests shall be submitted in writing to:
Bureau of Auditing
Department of Financial Services
200 East Gaines Street
Tallahassee, Florida 32399-0355
Once approved, such alternative forms or methods may be used
				  in lieu of the uniform form. Upon request, the uniform forms will be provided
				  to agencies for duplicating purposes. Requests clearly indicating the form
				  needed should be directed to:
Mail and Supply Center
Department of Financial Services
200 East Gaines Street
Tallahassee, Florida 32399-0317
Rulemaking Authority
					  17.075 (1),
					 17.29,
					 112.061(9),
					 (11) FS. Law Implemented
					 17.075,
					  112.061 FS.
New 3-5-90, Amended 1-8-95, 12-29-96, 1-7-98, 11-15-98,
					 Formerly 3A-42.003, Amended 12-27-06.