Connecticut Administrative Code › Title 4a - Administrative Services › 52 - State Purchasing Procedures › Section 4a-52-5 - Submission of bids

Current through July 10, 2024
(a) Bids must be submitted on and in accordance with forms supplied by the Commissioner. Telegraphic bids, telephone bids or bids transmitted by facsimile equipment will not be accepted.
(b) The time and date bids are to be opened is given in each invitation to bid issued. Bids received after the specified time and date of bid opening given in each invitation to bid shall not be considered. All bids must be sealed in envelopes. All bids must be addressed to the Bureau of Purchases, State of Connecticut, 460 Silver Street, Middletown, Connecticut 06457. Bid envelopes must clearly indicate the bid number as well as the date and time of the opening of the bid. The name and address of the bidder should appear in the upper left hand corner of the envelope.
(c) Amendments to bids submitted, if received by the Commissioner after the time specified for opening bids, shall not be considered. This applies to bids sent by mail, those delivered in person, as well as telegraphic bids or bids transmitted by facsimile equipment. An original and one copy of the Proposal Schedule shall be returned to the Bureau of Purchases. Bids shall be typewritten or handwritten in ink. Bids submitted in pencil shall be rejected. All bids shall be signed by a person duly authorized to sign bids on behalf of the bidder. Unsigned bids shall be rejected. All signatures shall be original signatures unless there is specific authorization from the Commissioner for the use of non-manual forms of signature. Erasures, alterations or corrections on both the original and copy of the Proposal Schedule to be returned must be initialed by the person signing the bid or proposal or his authorized designee. In the event an authorized designee initials the erasure, alteration or correction, there must be a written authorization from the person signing the bid or proposal to the person initialing the erasure, alteration or correction. This includes erasures, alterations, corrections or any typing cover up method to change unit price, total price, quantity, unit and description of the supplies, materials, equipment or contractual services. Failure to do so shall result in rejection of the bid for those items erased, altered or corrected and not initialed.
(d) All information required in bid forms in connection with each item against which a bid is submitted must be given to constitute a bid. Failure to provide such information may result in disqualification of the bid.
(e) Conditional bids are subject to rejection in whole or in part. A "conditional bid" is defined as one limiting or modifying any of the terms and conditions and/ or specifications of the invitation to bid.
(f) Bids may be submitted for all or any part of total quantities or for any or all agency requirements listed in the invitation to bid, unless otherwise specifically indicated.
(g) Alternate bids or proposals will not be considered unless specifically called for in the invitation to bid. An "alternate bid or proposal" is defined as one which is submitted in addition to the bidder's primary response to the invitation to bid.
(h) Multiple bids shall not be considered from the same bidder for any item, unless specifically requested in the invitation to bid. A "multiple bid" is defined as more than one bid to the same invitation to bid by the same bidder, whether on a separate bid form or attached to the initial bid form.
(i) Unless limited by the term "no substitute," the use of the name of a manufacturer or of any particular make, model or brand in describing an item does not restrict bidders to that manufacturer or specific article, this means being used simply to indicate the character or quality of the article so described; but the article offered must be of such character and quality and include any applicable options, accessories, etc., that it will serve the purpose for which it is to be used equally as well as that specified, and shall be deemed by the State to be so warranteed by the bidder. Bids on comparable items must clearly state the exact article being offered including any and all applicable options, accessories, etc., and the bidder shall furnish such other information concerning the article being offered as will be helpful in evaluating its acceptability for the purpose intended. If the bidder does not indicate that the article he offers is other than as specified, it will be understood that the bidder is offering the article exactly as specified.
(j) Prices should be extended in decimals, not fractions; shall be net, and shall include transportation and delivery charges fully prepaid by the contractor to the destination specified in the bid, and subject only to a cash discount.
(k) The State is exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Such taxes must not be included in bid prices. Federal excise exemption certificates will be furnished, on request, by either the ordering agency or the Bureau of Purchases.
(l) In the event of a discrepancy between the unit price and the extension, the unit price shall govern. Any discrepancy between the two copies of the proposed schedule submitted shall result in rejection of bids for the items so affected except in the event of bids awarded on a total basis in which case the lower total price will be considered in making the award.
(m) The bidder shall declare that the bid is not made in connection with any other bidder submitting a bid for same commodity or commodities, and is in all respects fair and without collusion or fraud. Whenever a non-collusive bid statement form is issued as part of an invitation to bid, such statement must be completed in every detail.
(n) All bids will be opened and read publicly and thereafter are subject to public inspection during normal business hours of the Bureau of Purchases. Bidders may be present or be represented at all openings.
(o) The Commissioner shall have the right to amend or cancel an invitation to bid prior to the date of bid opening.