reglab/statecodes huggingface dataset:
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 6 - Overtime › Section 599.704 - Compensable Overtime

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Overtime is compensable by cash or compensating time off
						if it meets the following criteria:
(a) Work Week Group 1: ordered overtime of at
					 least one-quarter hour at any one time.
(b) Work Week Subgroup 4A: ordered overtime
					 of at least one hour at any one time.
(c) Work Week Subgroup 4B: ordered overtime
					 of at least one hour on any normal day off.
Overtime will be credited on a one-quarter of an hour
						basis with a full quarter-hour credit to be granted if half or more of the
						period is worked. Smaller fractional units will not be
						accumulated.
1. Change
						without regulatory effect amending section and NOTE filed 10-13-2014 pursuant
						to section 100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d),
						  19843,
						  19844,
						  19845,
						  19846,
						  19847,
						  19848,
						  19849 and
						  19849.1,
						  Government Code. Reference: Sections
						  19848 and
						  19851,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 6 - Overtime › Section 599.705 - Compensating Time off

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The time when compensating time off may be taken shall be
						at the discretion of the appointing power. If the employee fails to take
						compensating time off at the time designated by the appointing power, the
						employee shall have waived the right to compensation for such overtime. When
						compensating time off is ordered, reasonable advance notice (at least 24 hours)
						should be provided the employee. Compensation time off may be taken only in
						units of time of one-eighth hour or multiple thereof.
(a) Compensating time off for employees in
					 Work Week Group 1 shall be earned on a time and one-half basis and may be
					 authorized in lieu of cash compensation. If an employee in Work Week Group 1 is
					 not allowed compensating time off within 12 pay periods following the pay
					 period in which the overtime was worked payment shall be made for such overtime
					 on the next payroll. Normally, an employee in Work Week Group 1 who has an
					 accumulation of 240 hours or 30 days of authorized overtime shall not be
					 required to work additional overtime.
(b) Compensating time off, when authorized
					 for employees in Work Week Group 4, shall be earned on an hour-for-hour basis
					 unless otherwise specified in the work week subgroup. All compensating time off
					 must be granted by the appointing power within the 12 pay periods next
					 following the pay period during which the overtime is worked. Upon failure of
					 the appointing power to grant this compensating time off within the period
					 provided, the employee may appeal to the Department. After hearing such appeal,
					 the Department may order the appointing power to arrange for this time to be
					 taken off before expiration of the nine pay periods from the end of said 12 pay
					 periods and report such arrangement to the Department. At no time may an
					 employee's accumulated overtime exceed 240 hours or 30 days excluding overtime
					 concerning which an appeal is pending. Normally an employee who has an
					 accumulation of 240 hours or 30 days of authorized overtime shall not be
					 required to work additional overtime except in cases of emergency, as such
					 overtime is not compensable.
1. Change
						without regulatory effect amending subsection (b) and NOTE filed 10-13-2014
						pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d),
						  19843,
						  19844,
						  19845,
						  19846,
						  19847,
						  19849 and
						  19849.1,
						  Government Code. Reference: Sections
						  19848 and
						  19851,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 6 - Overtime › Section 599.705.1 - Compensating Time off (CTO) - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
An excluded employee is defined in section
						599.615(b) of
						these regulations.
(a) Notwithstanding
					 section 599.705 of these regulations, for
					 excluded employees in Work Week Groups 1 and 4, the appointing power may, on a
					 case-by-case basis, extend the period in which CTO may be granted by six (6)
					 pay periods. If the CTO balance is not granted within the six (6) pay periods,
					 the provisions of section
					 599.705 of these regulations shall
					 apply.
(b) Compensating time off
					 for excluded employees in Work Week Subgroup 4A shall be earned on a time and
					 one-half basis and may be authorized in lieu of cash compensation.
1. New
						section filed by Department of Personnel Administration with Secretary of State
						on 12-30-87; operative 12-30-87. Submitted to OAL for printing only pursuant to
						Government Code section
						11343.8
						(Register 88, No. 7).
2. Amendment filed by Department of Personnel
						Administration with the Secretary of State on 9-9-88; operative 9-9-88.
						Submitted to OAL for printing only pursuant to Government Code section
						11343.8
						(Register 88, No. 41).
3. Change without regulatory effect amending
						section heading, section, and NOTE filed 6-29-92 pursuant to section
						100, title 1, California Code of
						Regulations (Register 92, No. 27).
4. Change without regulatory
						effect amending section and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  3539.5,
						  18502,
						  19815.4(d),
						  19843,
						  19844,
						  19845,
						  19846,
						  19847,
						  19849 and
						  19849.1,
						  Government Code. Reference: Sections
						  19848 and
						  19851,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 6 - Overtime › Section 599.706 - Cash Compensation

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Employees in Work Week Group 1 or Work Week Subgroup 4A
						may be compensated for compensable overtime by cash compensation. Employees in
						Work Week Subgroups 4B and 4D, except upon movement between agencies may not
						receive cash compensation for compensable overtime unless authorized in advance
						by the Department or sections
						599.703 and
						599.710 of these regulations.
						Unless otherwise specified by the Department pursuant to section
						599.703 of these regulations, the
						rate of cash compensation paid for compensable overtime shall be time and
						one-half the hourly equivalent of the employee's monthly salary as of the time
						the overtime was worked, which shall be determined as provided in section
						599.670 of these regulations,
						except that in no event shall the rate of compensation for Work Week Group 4
						employees exceed the hourly rate established by the
						Department.
1. Change
						without regulatory effect amending section and NOTE filed 10-13-2014 pursuant
						to section 100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d),
						  19843,
						  19844,
						  19845,
						  19846,
						  19847,
						  19849 and
						  19849.1,
						  Government Code. Reference: Sections
						  19848 and
						  19851,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 6 - Overtime › Section 599.707 - Transfers

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
When an employee leaves the employment of one state
						agency and enters the employment of another state agency, without a separation
						from service within the meaning of Government Code section
						19839, the
						state agency the employee is leaving shall compensate or allow compensating
						time off for all compensable overtime to the employee's credit prior to
						transfer. The rate of compensation for compensable overtime in such cases shall
						be the same as that provided under section
						599.706 of these
						regulations.
When the movement of an employee is the result of the
						transfer of a function or the administration of a law from one state agency to
						another state agency, the provisions of this section are not
						applicable.
1.
						Editorial correction of opening sentence (Register 95, No. 40).
2.
						Change without regulatory effect amending first paragraph and NOTE filed
						10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d),
						  19843,
						  19844,
						  19845,
						  19846,
						  19847,
						  19849 and
						  19849.1,
						  Government Code. Reference: Sections
						  19839,
						  19848 and
						  19851,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 6 - Overtime › Section 599.708 - Call Back Time

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
An employee in Work Week Group 1 or Work Week Subgroup 4A
						who has completed a normal work shift, or an employee in Work Week Subgroup 4B
						or 4D on an authorized day off, when ordered back to work, shall be credited
						with a minimum of four hours' work time provided the call back to work is
						without having been notified prior to completion of the work shift, or the
						notification is prior to completion of the work shift and the work begins more
						than three hours after the completion of the work shift.
When such an employee is called back under these
						conditions within four hours of the beginning of a previous call or an
						additional call is received while still working on an earlier call back, the
						employee shall not receive an additional four hours' credit for the new call
						back.
When such an employee is called back within four hours of
						the beginning of the employee's next shift, call back credit shall be received
						only for the hours remaining before the beginning of the employee's next
						shift.
When staff meetings, training sessions, or work
						assignments are regularly scheduled on an employee's authorized day off, the
						employee shall receive call back compensation; when staff meetings and training
						sessions are regularly scheduled on an employee's normal work day and outside
						the employee's normal work shift, overtime compensation shall be received in
						accordance with the regulations governing overtime.
1. Change
						without regulatory effect amending first paragraph and NOTE filed 10-13-2014
						pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19849.1,
						  Government Code. Reference: Sections
						  19843,
						  19844,
						  19845,
						  19846,
						  19847,
						  19848,
						  19849 and
						  19851,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 6 - Overtime › Section 599.709 - Minimum Work Time

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Each time an intermittent employee is ordered to work,
						the employee shall be credited with a minimum of four hours' work
						time.
1.
						Editorial correction of text (Register 95, No. 40).
2. Change
						without regulatory effect amending NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19842.5,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 6 - Overtime › Section 599.710 - Emergency Overtime

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Employees in Work Week Subgroups 4A and 4B required and
						authorized in advance by the appointing power to work overtime as a result of
						an emergency situation, shall be compensated for overtime worked in accordance
						with the provisions of Work Week Group 1 for the duration of the emergency
						without prior approval of the Department.
For the purposes of this section, an emergency situation
						is one declared by the Governor or the appointing power and is defined as a
						situation where there is extreme peril to persons and property caused by such
						conditions as fire, flood, storm, epidemic, riot, or
						earthquake.
1. Change
						without regulatory effect amending first paragraph and NOTE filed 10-13-2014
						pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d),
						  19844 and
						  19849,
						  Government Code. Reference: Sections
						  19843 and
						  19851,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 6 - Overtime › Section 599.711 - Overtime Compensation During Job Actions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
With the approval of the Department, Work Week Subgroups
						4A, 4B and 4C employees who are assigned to work overtime because of strike or
						other job action by state employees may be temporarily reassigned to Work Week
						Group 1 for purpose of providing overtime compensation during such job actions;
						and Work Week Subgroup 4D employees who are assigned to work overtime or are
						moved to a different assignment because of a strike or other job action by
						state employees may be temporarily reassigned to another work week group or
						subgroup when such action is needed to provide equitable overtime
						compensation.
Employees so reassigned shall not be subject to the
						maximum overtime rate prescribed for Work Week Group 4
						employees.
1. Change
						without regulatory effect amending section and NOTE filed 10-13-2014 pursuant
						to section 100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d),
						  19844 and
						  19849,
						  Government Code. Reference: Sections
						  19843 and
						  19851,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.714 - Scope

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Whenever a
					 state officer or employee is required by any appointing power because of a
					 change in assignment, promotion or other reason related to his/her duties, to
					 change his/her place of residence, such officer, agent or employee shall
					 receive his/her actual and necessary moving and relocation expenses incurred by
					 him/her both before and after and by reason of such change of residence,
					 subject to the provisions of this article.
(b) For the purposes of this article, a move
					 occurs on the official reporting date to the new headquarters, and a change in
					 residence is reasonably to be required when the following conditions are met:
(1) The officer's or employee's officially
					 designated headquarters is changed for the advantage of the state, which
					 includes the following:
(A) a promotion
					 offered by any appointing authority; or
(B) a non-promotional transfer deemed to be
					 in the best interests of the state by the officer's or employee's appointing
					 authority; or
(C) a transfer of an
					 officer or employee by his/her or another appointing authority in lieu of a
					 layoff of the officer or employee.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.714.1 - Scope - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Whenever a permanent state officer or
					 employee is required by any appointing power because of a change in assignment,
					 promotion or other reason related to his/her duties, to change his/her place of
					 residence, such officer, agent or employee shall receive reimbursement of
					 his/her actual and necessary moving and relocation expenses incurred by him/her
					 both before and after and by reason of such change of residence, subject to the
					 provisions and limitations of this article.
(b) For the purposes of this article, a move
					 occurs on the official reporting date to the new headquarters, and when a
					 change in residence is reasonably to be required. Relocation shall be paid,
					 when the following conditions are met:
(1)
					 The officer's or employee's officially designated headquarters is changed for
					 the advantage of the state, which includes the following:
(A) A promotion offered by any appointing
					 authority, not including those movements that the employee could make through
					 transfer, reinstatement or reemployment eligibility; or
(B) An involuntary transfer initiated by and
					 at the discretion of the appointing authority,
(C) An involuntary transfer required to
					 affect a mandatory reinstatement following:
(I) termination of a career executive or
					 exempt appointment, or
(II) leave
					 of absence, or
(III) rejection from
					 probation.
(D) Any
					 involuntary transfer required to affect a mandatory reinstatement following the
					 expiration or involuntary termination of a temporary appointment, limited-term
					 appointment or training and development assignment when:
(I) the employee did not relocate to accept
					 the appointment or assignment, or
(II) the employee did relocate, at state
					 expense, to accept the appointment or assignment.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.715 - Allowance for Miscellaneous Expenses

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
An officer or employee who is required to change his/her
						place of residence according to section
						599.714 of these regulations may
						receive up to $100 for miscellaneous expenses upon certification that such
						expenses were incurred because of the relocation and were not otherwise
						reimbursed. Up to $200 for miscellaneous expenses may be authorized upon
						submittal of documentation of the payment of all such expenses and
						certification that the expenses were related to dissolution of the old
						household and/or the establishment of a new household.
(a) Reimbursement for the installation and/or
					 connection of appliances or antennas purchased after the change of residence
					 shall be allowed provided no claim is made for dismantling, disconnecting, or
					 shipment of a similar item, and
(b)
					 Installation and/or connection occurs within ten days of the establishment of a
					 new residence.
1. Change
						without regulatory effect amending first paragraph and NOTE filed 10-13-2014
						pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  19841,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.715.1 - Reimbursement for Miscellaneous Expenses - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
An officer or employee who is required to change his/her
						place of residence according to section
						599.714.1 of these regulations may
						receive reimbursement for up to $200 for miscellaneous expenses upon submittal
						of documentation of the payment of all such expenses and certification that the
						expenses were related to dissolution of the old household and/or the
						establishment of a new household and were not otherwise reimbursed.
(a) Reimbursement for the installation and/or
					 connection of appliances or antennas purchased after the change of residence
					 shall be allowed provided no claim is made for installation and/or connection
					 of a similar item in the movement of household goods, and installation and/or
					 connection occurs within sixty days of the establishment of a new
					 residence.
(b) Deposits are not
					 reimbursable.
1. New
						section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only
						pursuant to Government Code section
						3539.5
						(Register 95, No. 52).
2. Change without regulatory effect amending
						first paragraph and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  19841,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.716 - Reimbursement for Sale of a Residence

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Whenever a state officer or employee is
					 required, as defined in section
					 599.714 of these regulations to
					 change his/her officially designated headquarters which requires the sale of
					 his/her residence the officer or employee shall be reimbursed only for actual
					 and necessary selling costs as determined by prevailing practices within the
					 area of sale. Claims for reimbursement must be substantiated by the seller's
					 closing escrow statement and other pertinent supportive documents. Seller's
					 points are not eligible for reimbursement and claims will include only those
					 items that are listed in the following subsection.
(b) Actual and necessary selling costs are:
(1) Brokerage commission; and
(2) Title insurance; and
(3) Escrow fees; and
(4) Prepayment penalties; and
(5) Taxes, charges or fees fixed by local
					 authority required to consummate the sale of the residence; and
(6) Miscellaneous sellers costs customary to
					 the area, not to exceed $200.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.716.1 - Reimbursement for Sale of a Residence - Excluded Employee

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Whenever a state officer or employee is
					 required, as defined in section
					 599.714.1 of these regulations to
					 change his/her officially designated headquarters and this requires the sale of
					 his/her residence the officer or employee shall be reimbursed only for actual
					 and necessary selling costs as determined by prevailing practices within the
					 area of sale. Claims for reimbursement must be substantiated by the seller's
					 closing escrow statement and other pertinent supportive documents. Seller's
					 points are not eligible for reimbursement. Claims will include only those items
					 which are listed in the following subsection.
(b) Actual and necessary selling costs are:
(1) Brokerage commission; and
(2) Title insurance; and
(3) Escrow fees; and
(4) Prepayment penalties; and
(5) Taxes, charges or fees fixed by local
					 authority required to consummate the sale of the residence; and
(6) Miscellaneous sellers costs customary to
					 the area, not to exceed $200.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.717 - Settlement of a Lease

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 Whenever an officer or employee is required, as defined by section
					 599.714 of these regulations, to
					 change his/her officially designated headquarters and such change requires the
					 settlement of a lease on the employee's old residence, the officer or employee
					 shall receive the actual and necessary cost of settlement of the unexpired
					 lease to a maximum of one year.
(b)
					 Reimbursement shall not be allowed if it is determined that the officer or
					 employee knew or reasonably should have known that a transfer according to
					 section 599.714 of these regulations was
					 imminent before entering into a lease agreement.
(c) Claims for settlement of a lease shall be
					 documented and itemized and submitted within six months following the new
					 reporting date except that the Department may grant an extension of not more
					 than three months upon receipt of evidence warranting such extension prior to
					 the expiration of the six-month period.
(1)
					 The claim may be a signed agreement between the officer or employee and the
					 lessor or it may be made unilaterally by the officer or employee.
(2) In no event shall the final settlement by
					 the state exceed one year's rent nor shall it include any costs, deposits or
					 fees.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.717.1 - Settlement of a Lease - Excluded Employee

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Whenever an officer or employee is
					 required, as defined by section
					 599.714.1(a) of
					 these regulations to change his/her place of residence and such change requires
					 the settlement of a lease on the employee's old residence, the officer or
					 employee shall receive the actual and necessary cost of settlement of the
					 unexpired lease to a maximum of one year. In no event shall the lease
					 settlement include any costs, deposits or fees.
(1) Reimbursement shall not be allowed if it
					 is determined that the officer or employee knew or reasonably should have known
					 that a transfer according to section
					 599.714.1 of these regulations was
					 imminent before entering into a lease agreement.
(2) Claims for settlement of a lease shall
					 include a lease agreement signed by both the employee and the lessor, and shall
					 be itemized and submitted within nine months following the new reporting
					 date.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.718 - Expenses for Moving Household Effects

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
For the purpose of these regulations, household or
						personal effects include items such as furniture, clothing, musical
						instruments, household appliances, foods, and other items that are usual or
						necessary for the maintenance of a household. Household effects shall not
						include automobiles; other motor vehicles; farm tractors, implements, and
						equipment; trailers with or without other property; boats; all animals,
						livestock or pets; belongings which are not the property of the immediate
						family of the officer or employee; belongings related to commercial enterprises
						engaged in by the officer or employee; firewood; fuels; bricks, sand, ceramic
						wall tile, wire fence or other building materials; or wastepaper and
						rags.
1.
						Editorial correction of second sentence (Register 95, No. 40).
2.
						Change without regulatory effect amending section and NOTE filed 10-13-2014
						pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  19841,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.718.1 - Expenses for Moving Household Effects - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) For the purpose of these regulations,
					 household or personal effects include items such as furniture, clothing,
					 musical instruments, household appliances, food, and other items that are usual
					 or necessary for the maintenance of one household.
(b) Household effects shall not include items
					 connected to a for profit business, items from another household, items that
					 are permanently affixed to the property being vacated or items that would
					 normally be discarded or recycled.
(c) At the discretion of the appointing
					 power, other items may be considered household effects based on a consideration
					 of the estimated cost of the move and a review of the items listed on the
					 inventory. Expenses related to moving items other than those described in (a)
					 that have not been approved by the appointing power shall be the responsibility
					 of the employee.
1. New
						section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only
						pursuant to Government Code section
						3539.5
						(Register 95, No. 52).
2. Change without regulatory effect amending
						subsection (a) and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  19841,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.719 - Reimbursement for Moving Household Effects

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Reimbursement shall be allowed for the cost of moving an
						employee's effects either via commercial household goods carrier or by the
						employee. No reimbursement will be allowed for the hiring of casual
						labor.
(a) Either reimbursement for
					 actual and necessary expenses incurred under this article for the packing,
					 insurance, transportation, storage-in-transit (not including warehouse handling
					 charges except when required by interstate tariffs), unpacking, and
					 installation at the new location of an employee's household effects shall be
					 allowed subject to the following limits:
(1)
					 Weight of household effects for which expenses may be reimbursed shall not
					 exceed 5,000 kilograms (11,000 pounds).
(2) Duration of storage-in-transit for which
					 charges may be reimbursed shall not exceed 60 calendar days.
(3) Rates at which reimbursement is allowed
					 shall not exceed the minimum rates, at the minimum declared valuation,
					 established by the California Public Utilities Commission for household goods
					 carriers, unless a higher rate is approved by the Department of General
					 Services.
(4) Cost of insurance for
					 which reimbursement is allowed shall not exceed the cost of insurance coverage
					 at $1.50 valuation for each pound of household effects shipped by household
					 goods carrier.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.719.1 - Reimbursement for Moving Household Effects - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Reimbursement shall be allowed for the cost of moving an
						employee's effects either via commercial household goods carrier or by the
						employee. Reimbursements under this regulation shall not exceed the cost of
						moving the employee's household goods from the old residence to the new
						headquarters plus 50 miles unless the appointing authority determines that a
						longer move is in the best interest of the state. Any additional expense
						associated with an interstate or inter-country move shall be approved in
						advance by the appointing power. No reimbursement will be allowed for the
						hiring of casual labor.
(a) When the
					 employee retains a commercial mover, reimbursement for actual and necessary
					 expenses incurred by a commercial mover under this article for the packing,
					 insurance, one pickup, transportation, storage-in-transit (not including
					 warehouse handling charges except when required by interstate tariffs), one
					 delivery, unpacking, and installation at the new location of an employee's
					 household effects shall be allowed subject to the following:
(1) Weight of household effects for which
					 expenses may be reimbursed shall not exceed 5,000 kilograms (11,000
					 pounds).
(2) Duration of
					 storage-in-transit for which charges may be reimbursed shall not exceed 60
					 calendar days unless a longer period of storage is approved in advance by the
					 appointing authority based on hardship to the employee.
(3) Rates at which reimbursement is allowed
					 shall not exceed the minimum rates, at the minimum declared valuation,
					 established by the California Public Utilities Commission for household goods
					 carriers, unless a higher rate is approved by the Department of General
					 Services.
(4) Cost of insurance for
					 which reimbursement is allowed shall not exceed the cost of insurance coverage
					 at $2 valuation for each pound of household effects shipped by household goods
					 carrier.
(5) Claims for exceptions
					 to the 11,000 pounds statutory limit will be considered by the appointing
					 authority, up to a maximum of 23,000 pounds, only when it has been determined
					 that every reasonable effort had been made to conform to the limit. Exceptions
					 to the number of pickups and deliveries may be made by the appointing authority
					 when it is reasonably necessary and in the best interest of the
					 state.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.720 - Reimbursement for Movement of a Trailer Coach

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
For the movement of a trailer coach that contains the
						household effects of an officer or employee, and has served as the employee's
						residence at the previous location at the time of notification of relocation,
						reimbursement will be allowed as follows:
(a) For tolls, taxes, charges, fees or
					 permits fixed by the state or local authority required for the transportation
					 or assembly of trailer coaches actually incurred by the employee.
(b) Where transportation of the trailer coach
					 is by the employee distance may be claimed for a one-way trip at the rates
					 specified in section
					 599.630(b) or
					 599.631(b) of
					 these regulations.
(c) For charges
					 not to exceed $2,000 for disassembly and assembly of the trailer, including,
					 but not limited to, disassembly and assembly of trailer, skirts, awnings,
					 porches, the trailer coach itself and other miscellaneous documented, itemized
					 expenses related to the dissolution of the old household and/or the
					 establishment of the new household.
(1) Three
					 competitive bids shall be obtained and reimbursement up to the maximum, allowed
					 at the lowest bid.
(2)
					 Reimbursement received under this section precludes any additional
					 reimbursement under section
					 599.715 of these
					 regulations.
(3) Exceptions to this
					 section may be granted by the Department if it has been documented that the
					 movement of the trailer coach was conducted in the most economical fashion
					 available and that the total cost of said movement did not exceed the probable
					 cost of moving and relocation expenses incurred by a comparable conventional
					 move.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.720.1 - Reimbursement for Movement of a Mobile Home - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
For the movement of a mobile home that contains the
						household effects of an officer or employee, and has served as the employee's
						residence at the previous location at the time of notification of relocation,
						reimbursement will be allowed as follows:
(a) Where transportation of the trailer coach
					 is by a commercial mobile home transporter and receipts are submitted:
(1) For tolls, taxes, charges, fees or
					 permits fixed by the state or local authority required for the transportation
					 or assembly of trailer coaches actually incurred by the employee.
(2) Charges for disassembly and assembly of
					 the trailer, including, but not limited to, disassembly and assembly of
					 trailer, skirts, awnings, porches, the trailer coach itself and other
					 miscellaneous documented, itemized expenses related to the dissolution of the
					 old household and/or the establishment of the new household, up to $2,500
					 unless an exception is approved by the appointing power.
(3) Reimbursement will be allowed for the
					 actual cost supported by voucher of rental and installation of wheels and axles
					 necessary to comply with the requirements of the California Vehicle Code,
					 chapter 5, article 1.
(4) Three
					 competitive bids shall be obtained and reimbursement will be approved at the
					 lowest bid. Based on information documenting the attempt to obtain three bids
					 as provided by the employee, the appointing power may waive the three-bid
					 requirement.
(5) Reimbursement
					 received under this section precludes any additional reimbursement for
					 miscellaneous expenses under section
					 599.715.1 of these
					 regulations.
(6) Movement of the
					 trailer coach at rates not exceeding the minimum rates established by the
					 California Public Utilities Commission for mobile home transporters:
(A) charges at California Public Utilities
					 Commission minimum rates to obtain permits identified above;
(B) storage-in-transit for up to 60 calendar
					 days at California Public Utilities Commission minimum rates, unless an
					 extension is approved by the appointing
					 authority.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.721 - Relocation Allowance - Represented Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
A represented employee is defined in section
						599.621 of these
						regulations.
(a) When eligibility
					 exists in accordance with section
					 599.714 of these regulations, a
					 represented employee shall be reimbursed for actual lodging expense, supported
					 by voucher, plus meal and incidental expenses in accordance with the applicable
					 provisions of a Memorandum of Understanding while locating a permanent
					 residence at the new location.
(1) The daily
					 allowance shall not exceed the maximum subsistence authorized by the applicable
					 provisions of a Memorandum of Understanding.
(2) The allowance shall not be paid for more
					 than 60 days however this period may be exceeded in cases where the Department
					 has determined in advance that the change of residence will result in an
					 unusual and unavoidable hardship for the represented employee and has
					 determined the maximum allowances to be received by said employee.
(3) Represented employees who do not furnish
					 receipts for lodging when claiming lodging expenses will be reimbursed in
					 accordance with section
					 599.621(c)(1) of
					 these regulations.
(4) The
					 represented employee may exclude at his/her option interruptions caused by sick
					 leave, vacation or other authorized leave of absence.
(5) The relocation allowance shall terminate
					 immediately upon establishment of a permanent residence. The agency shall
					 determine when a permanent residence has been established.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.722 - Relocation Subsistence Reimbursement and Mileage - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
An excluded employee is defined in section
						599.619 of these
						regulations.
(a) If eligible under
					 section 599.714(a) of
					 these regulations, an officer or employee shall be reimbursed for actual
					 lodging, supported by a receipt, and meal and incidental expenses in accordance
					 with and not to exceed the rates established in subsections
					 599.619(a)(1) and
					 (2) of these regulations while locating a
					 permanent residence at the new location. Employees who do not furnish receipts
					 for lodging may be reimbursed for meals only in accordance with section
					 599.619(a) of
					 these regulations. A permanent residence is typically an abode that is
					 purchased or rented on a monthly basis, of a type that provides long-term
					 living accommodations, where any utilities are hooked up (gas, electric, cable,
					 phone), and mail is delivered.
(1)
					 Reimbursement may be claimed for up to 60 days, except an extension of up to 30
					 days may be granted when the appointing power has determined in advance that
					 the delay of change of residence is a result of unusual and unavoidable
					 circumstances that are beyond the control of the officer or employee. The
					 maximum reimbursement to be received by said officer or employee shall not
					 exceed the equivalent dollar amount of 60 days of full meals, incidentals, and
					 receipted lodging.
(2)
					 Interruptions in relocation caused by sick leave, vacation or other authorized
					 leaves of absence shall be reimbursable at the option of the employee providing
					 the employee remains at the new location and is actively seeking permanent
					 residence.
(3) The relocation
					 subsistence claim shall terminate immediately upon establishment of a permanent
					 residence. The appointing power shall determine when a permanent residence has
					 been established.
(4) Partial days
					 shall count as full days for the purpose of computing the 60-day
					 period.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 7 - Moving and Relocation Expenses › Section 599.723 - Travel and Moving Expenses of Persons Who Change Their Place of Residence to Accept Employment with the State

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Reimbursement will be allowed for a part of the travel
						and moving expenses of professional and technically trained persons who change
						their place of residence to accept employment with the state under the
						following conditions:
(a) In the case
					 of an applicant for employment by the Trustees of the California State
					 University, the employee must have been appointed to a position or class for
					 which the Trustees have certified that such expenditure is necessary in order
					 to recruit qualified persons needed by the California State University. In the
					 case of any other applicant, the employee must have been appointed to a
					 position or class for which the Department and the appointing power have
					 certified that such expenditure is necessary in order to recruit qualified
					 persons needed by the state.
(b)
					 The employee must have changed his/her place of residence for the purpose of
					 accepting employment with the state.
(c) Reimbursement for travel from the old
					 residence to the new residence shall be at the rate of 6 cents per mile.
					 Reimbursement for travel expenses of members of the employee's family will not
					 be allowed.
(d) Reimbursement for
					 moving expenses will be allowed in accordance with sections
					 599.718 and
					 599.724(a) of
					 these regulations. Approval of the Department of Finance is required on any
					 claim under this subsection in excess of $1,000.
(e) If an employee whose travel and moving
					 expenses have been so paid does not continue his/her employment with that
					 agency for a period of two years (unless the discontinuance of his/her
					 employment was the result of death, prolonged illness, disability,
					 unacceptability of the employee to that agency, or similar eventualities beyond
					 the control of the employee as determined by the appointing power), he/she
					 shall repay the following percentage of the amount received as reimbursement
					 for such travel and moving expenses:
100 percent if employed less than 6 months.
75 percent if employed 6 months but less than 12
						months.
50 percent if employed 12 months but less than 18
						months.
25 percent if employed 18 months but less than 2
						years.
1. Change
						without regulatory effect amending section and NOTE filed 10-13-2014 pursuant
						to section 100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  19842,
						  Government Code.