California Code of Regulations › Title 2 - Administration › Division 2 - Financial Operations › Chapter 1 - California Victim Compensation Board (Calvcb) Regulations › Article 4.1 - Payroll Claims › Section 633.7 - Pay Roll Claims Under Central Disbursement System

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Upon determination by the State Controller of an effective
					 date for any state agency in compliance with Section
					 12470 of
					 the Government Code, such agency shall submit pay roll claims in the following
					 form and manner, and the State Controller shall prepare and make direct payment
					 of pay rolls for such state agency on the basis thereof.
(a) An original pay roll roster shall be
				  presented at the outset, showing names, positions, rates of pay, and other pay
				  roll information as prescribed by the State Controller, for all employees and
				  approved established positions (filled and unfilled) of the agency. Every claim
				  transmitting an original pay roll roster shall constitute a continuing claim
				  for salary payments, subject to modification as in this section provided. In
				  addition to the information required under Section
				  622 (excepting subsection (b)
				  thereof), each claim transmitting an original pay roll roster shall contain a
				  certificate in accordance with Section
				  624, reading as follows:
"I hereby certify under penalty of perjury as
					 follows:
"That I am the duly appointed, qualified and acting officer
					 of the herein named state agency. That the names, positions, amounts of salary
					 payable, and other statements contained herein and in the attached documents,
					 are true and correct. That the attached constitutes the 'original pay roll
					 roster' of the herein named state agency. That salary payments are properly and
					 lawfully payable to every employee as certified herein, and that such salary
					 payments are authorized each month from and after the effective date stated
					 herein in the respective amounts and to the respective employees, as indicated,
					 under all laws, rules, and regulations applicable, except as may be modified by
					 pay roll roster change filed by this agency with the State Controller. That the
					 individuals whose names are set forth herein are lawfully employed and all
					 provisions of law governing such employment have been fully complied with. That
					 all deductions listed herein for purposes set forth in Sections
					 1156,
					 1156.1 and
					 13922 (or
					 1153), Government Code, are in conformity
					 with written authorizations of the employees concerned on file in this office.
					 That the persons for whom payment is authorized herein have taken, subscribed
					 and filed the oaths, including the oath set forth in Section
					 3103,
					 Government Code, required by law and have in writing declared themselves to be
					 citizens of the United States. That all positions included herein, whether
					 filled or unfilled, have been properly established and approved by the State
					 Personnel Board and Department of Finance, and are in conformity with current
					 budgetary provisions.
"That I have not violated any of the provisions of Article
					 4 of Division 4 of Title 1 (Sections
					 1090 to
					 1097, inclusive) of the Government
					 Code."
(b) The state agency
				  shall promptly notify the State Controller of every lawful addition to,
				  deletion from, or change in the original pay roll roster, or of any exception
				  to the normal pay amounts specified in such roster, with respect to any
				  employee or position during any pay period. Such notification shall be by "pay
				  roll roster change" filed with the Controller. Each pay roll roster change,
				  when certified by an authorized person of the agency, shall constitute a
				  continuing authorization to the Controller to modify the original pay roll
				  roster in accordance therewith except as may be further modified in like
				  manner. Each pay roll roster change shall contain the following certification:
"The foregoing additions to, deletions from, or changes in
					 the original pay roll roster of the herein named state agency are true,
					 correct, and in accordance with law. As modified to date by pay roll roster
					 changes filed with the State Controller, to and including the within, said
					 original pay roll roster is true, correct, and in accordance with law. All
					 persons added to the pay roll roster, or whose status is modified, by this pay
					 roll roster change were employed in approved established positions and have, if
					 required by law, taken the oaths, including the oath set forth in Section
					 3103 Government
					 Code."
(c) The state agency
				  shall submit, and each payroll prepared and paid by the State Controller under
				  this section shall be supported by attendance reports from the agency in such
				  form and manner as prescribed in the Uniform State Payroll System installed
				  under Section
				  12470 of
				  the Government Code.
(d)
				  Certification to the State Controller by any state agency in the manner
				  provided in (a) or (b), and (c), above, of the employment of any person, shall
				  constitute authorization to the Controller to make salary payment of not to
				  exceed one month's salary to such person without approval of the employment by
				  the State Personnel Board. Subsequent salary payments shall not be made by the
				  Controller to any such employee unless and until the employment has been
				  approved by the State Personnel Board.
(e) Payroll claims under this section are
				  excepted from the requirements of Sections
				  651,
				  653 and
				  654.
1.
					 Renumbering of former section
					 660 to section
					 633.7 filed 12-17-99; operative
					 12-17-99 pursuant to Government Code section
					 11343.4(d)
					 (Register 99, No. 51).
Note: Authority cited: Sections
						13920 and
						13921,
						Government Code.