Arkansas Administrative Code › Agency 108 - BOARD OF ELECTION COMMISSIONERS › Rule 108.00.09-001 - Rules for Reimbursement of Expenses For State-Funded Elections

Current through Register Vol. 49, No. 6, June, 2024
Scope of Rules
These rules set forth general procedures for distribution of
			 funds from the State to the counties for election expenses related to
			 state-funded elections. These rules are in addition to and not a substitute for
			 the laws of the State of Arkansas.
§
		  500
Definitions
(a)
Canvassing
- examining and counting the returns of
		  votes cast at a public election to determine
		  authenticity.1
(b)
County Board of Election
		  Commissioners
- the three-member board in each of the 75 counties
		  in this State consisting of local election officials responsible for conducting
		  all elections within their respective county, including one (1) member selected
		  by the county committee of the majority party (generally the county committee
		  chair), one (1) member selected by the county committee of the minority party
		  (generally the county committee chair), and a third member selected by the
		  county committee of the majority party at the same time as the election of
		  party officers.2
(c)
Election Expenses
		  -
for the purpose of these rules, costs incurred by a county for
		  conducting a state-funded election, including poll workers pay, part-time help
		  pay, mileage expenses, election commissioners pay, supply costs, programming
		  costs, ballot printing costs, legal advertising costs, and facility fees, as
		  specified in the reimbursement rules and guidelines established by the State
		  Board of Election Commissioners.
(d)
Election
		  Official
- a person who is a member of the county board of
		  election commissioners or a person who is a poll worker designated by a county
		  board of election commissioners to be an election clerk, election judge, or
		  election sheriff3
(e)
Electronic Vote Tabulating
		  Device
- device used to electronically scan a marked paper ballot
		  for the purpose of tabulation.4
(f)
Nonpartisan Judicial General
		  Election
- the regular biennial election held on the same date and
		  at the same time and places as for a preferential primary election for election
		  of Justice of the Supreme Court, Judge of the Court of Appeals, circuit judge,
		  and district judge.
(g)
Off-site Early Voting
- additional early voting
		  polling sites outside the office of the county clerk under the direction and
		  supervision of the county board of election commissioners.
(h)
Polling Site
- a
		  location selected by the county board of election commissioners where votes are
		  cast.5
(i)
Primary Election
- any election held by a political party in the manner provided by law for the
		  purpose of selecting nominees of the political party for certification as
		  candidates for election at any general or special election in this
		  state.6
(j)
Public meeting
-
		  any gathering consistent with the definition established under the Arkansas
		  Freedom of Information Act.
(k)
Special election
- any specially scheduled election to
		  fill vacancies or to approve any measure.7
(l)
State-funded
		  elections
- preferential primary elections, general primary
		  elections, special primary elections, nonpartisan judicial general elections,
		  and statewide special elections.
(m)
Voting machine
-
		  a direct recording electronic voting machine that records votes by means of a
		  ballot display provided with mechanical or electro-optical components that may
		  be actuated by the voter, processes the data by means of a computer program,
		  records voting data and ballot images in internal and external memory
		  components, and produces a tabulation of the voting data stored in a removable
		  memory component and in a printed copy.8
(n)
Voting system
-
		  the total combination of mechanical, electromechanical, or electronic
		  equipment, including the software, firmware, and documentation required to
		  program, control, and support the equipment that is used to define ballots, to
		  cast and count votes, to report or display election results, and to maintain
		  and produce any audit trail information. "Voting system" also includes the
		  practices and documentation used to identify system components and versions of
		  components; test the system during its development and maintenance; maintain
		  records of system errors and defects; determine specific system changes to be
		  made to a system after the initial qualification of the system; and make
		  available any materials to the voter, including without limitation notices,
		  instructions, forms, or paper ballots.9