Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.265 - Annual Application

Current through Register Vol. 48, No. 28, July 12, 2024
a) Each
				library system shall submit an annual application by the deadline specified by
				the State Librarian that presents a proposed plan covering the services
				provided by the system headquarters and the cooperative services of member
				libraries for the ensuing fiscal year. The proposed application shall include a
				signed certification by the library system board president and executive
				director of the library system that the application has been reviewed and
				approved by the Board of Directors. The State Librarian shall review the system
				application each year and shall approve the application if it ensures that the
				system will achieve the core service standards in this Part and is not in
				conflict with State law and rules of the State Librarian. The State Librarian
				may require revisions prior to approval. The State Librarian may also require a
				revision after approval of the application if a change in library system
				management practices, governance, funding or technology significantly impacts
				the ability to comply with the Act, this Part or the approved application. If
				the application or its implementation is not in compliance, the State Librarian
				shall take action in accordance with Section
				3030.245.
b) The application will consist of:
1) An operational plan for the fiscal year
				that addresses the standards for core services to members cited in Section
				3030.215
				and additional core services, if any, that are specified by the Illinois State
				Library. The plan shall include a list of all available services for which a
				fee is proposed, and shall include an explanation and justification for the
				fee. No new fees or fee charges shall be implemented until approved by the
				State Librarian.
2) A list of unmet
				core standards and how the library system plans to address the unmet standards
				shall be included in the application.
3) An annual budget, with accompanying
				detailed narrative, for the ensuing fiscal year. The budget information shall
				be provided in a format specified by the Illinois State Library.
4) A copy of the most recently filed
				Statement of Economic Interest required by Article 4A of the Illinois
				Governmental Ethics Act [5 ILCS 420 ] for each member of the system board of
				directors, for the system executive director and for all other system employees
				required to file a Statement under Section 4A-101(i) of the Illinois
				Governmental Ethics Act.
5) A copy
				of the ordinance or resolution required by Section 70-5 of the State Officials
				and Employees Ethics Act [5 ILCS 430 ] and adopted by the system board of
				directors. After a copy of the ordinance or resolution has been submitted to
				the Illinois State Library, only changes to that ordinance or resolution
				adopted by the board of directors need be submitted in subsequent years. In
				addition, the system shall post the adopted ordinance or resolution on its web
				site, along with any subsequent adopted changes.
6) A description of all pending litigation
				that could have an impact on the system. The description shall include the case
				name, docket number, legal representation, a brief explanation, potential
				impact, and a cost breakdown and analysis.
7) A certification signed by the president of
				the system board of directors and the system executive director that, during
				the preceding 12 months, the system board of directors has reviewed and is in
				compliance, to the best of his/her knowledge, with applicable provisions of the
				Open Meetings Act [5 ILCS 120 ], the Freedom of Information Act [5 ILCS 140 ],
				the Illinois Public Labor Relations Act [5 ILCS 315 ], the Illinois
				Governmental Ethics Act [5 ILCS 420], the Local Records Act [50 ILCS 205 ], the
				State Officials and Employees Ethics Act [5 ILCS 430], the Public Funds Deposit
				Act [30 ILCS 225 ], the Public Funds Investment Act [30 ILCS 235 ], the
				Illinois Municipal Retirement Fund [40 ILCS 5 ], the Public Officer Prohibited
				Activities Act [ 50 ILCS 105 ], the Illinois Library System Act [75 ILCS 10 ],
				the Americans With Disabilities Act (
				42 USC 12101
				), and the Illinois Human Rights Act [775 ILCS 5 ].
8) A listing and description of all
				corporations formed exclusively by the library system, or in cooperation with
				any other entity. The description shall include the name of any such
				corporation, the purpose or purposes for which it was formed, and the names of
				any members of the system board of directors or system staff holding office or
				receiving compensation and/or reimbursement during the previous 12 months from
				each such corporation and the amount of that compensation or reimbursement. For
				each corporation, the system shall file the Articles of Incorporation, any
				amendments to those Articles and copies of the most recent annual reports for
				each such corporation with the Illinois Secretary of State/Business Services
				Department and the Illinois Attorney General/Charitable Trust Bureau. For each
				such corporation, the system shall disclose the amount of system and Area Per
				Capita Grant funding expended, either directly or indirectly, during the
				preceding 12 months in support of the activities of the corporation. For each
				such corporation, the members of the system board of directors and the system
				executive director shall sign a certification that no system Area and Per
				Capita Grant funds have been expended during the previous 12 months on any
				affiliated corporate activities that were not directly related to, and in
				support of, the core system library services enumerated in this Part.
9) A copy of the current bylaws of the
				library system.
10) A list of all
				real estate owned or leased by the library system along with detailed
				information about the potential real estate changes, including properties for
				sale or under contract, and the length and cost of any leases.
11) Other information, including a long-range
				plan that shows evidence of being developed with input from the board and
				membership.