Arizona Administrative Code › Title 7 - EDUCATION › Chapter 2 - STATE BOARD OF EDUCATION › Article 10 - SCHOOL DISTRICT PROCUREMENT › Part X - SERVICES OF CLERGY, CERTIFIED PUBLIC ACCOUNTANTS, PHYSICIANS, DENTISTS AND LEGAL COUNSEL › Section R7-2-1068 - Contract Award

Current through Register Vol. 30, No. 28, July 12, 2024
A. As provided
				  in subsection (B), the school district shall award a contract or contracts to
				  the responsible offeror or offerors best qualified based on the evaluation
				  factors set forth in the request for proposal and after making a written
				  determination that the price is fair and reasonable. The school district shall
				  not award a contract based solely on price. No factors or criteria may be used
				  in proposal evaluation that are not set forth in the request for
				  proposals.
B. The school district
				  shall award the contract to the best qualified offeror whose price is
				  determined to be fair and reasonable for all services, except that the school
				  district may make a multiple award if the request for proposals included
				  notification that multiple contracts may be awarded, the school district's
				  basis for determining whether to award multiple contracts, and the criteria for
				  selecting vendors for the multiple contracts.
C. Before making a multiple award, the school
				  district shall determine in writing that a multiple award is necessary and is
				  advantageous to the school district and shall establish procedures for the use
				  of the multiple awarded contracts to ensure that purchases are made from the
				  contracts determined by the school district to be most advantageous to the
				  school district in satisfying the school district's requirements. A multiple
				  award shall be limited to the least number of contracts the school district
				  determines in writing to be necessary to meet the school district's
				  requirements, and may include the following types of awards:
1. Award to the best qualified offeror whose
				  price is determined to be fair and reasonable for individual line items, groups
				  of line items, or categories.
2.
				  Awards to the best qualified offerors whose prices are determined to be fair
				  and reasonable for similar or identical line items, groups of line items, or
				  categories only if the school district determines in writing that such awards
				  are necessary to obtain the required quantity or delivery, and the awards are
				  limited to the least number of offerors necessary to meet the school district's
				  requirements.
3. An incremental
				  award only if the school district determines in writing that such an award is
				  necessary to obtain the required quantity or delivery. The award shall be made
				  to the best qualified person whose price is determined to be fair and
				  reasonable, then to the next best qualified person whose price is determined to
				  be fair and reasonable, etc., until the total definite quantity required is
				  reached.
4. Regional awards to the
				  best qualified offerors whose prices are determined to be fair and reasonable
				  in designated regions or locations only if the school district determines in
				  writing that such an award is necessary to obtain the required quantity or
				  delivery over widely scattered locations or a particular requirement is of a
				  local nature.