California Code of Regulations › Title 8 - Industrial Relations › Division 1 - Department of Industrial Relations › Chapter 7 - Department of Industrial Relations › Subchapter 1 - Occupational Injury or Illness Reports and Records › Article 2 - Employer Records of Occupational Injury or Illness › Section 14300.30 - Multiple Establishments

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Basic requirement. You must keep a
					 separate Cal/OSHA Form 300 for each establishment that is expected to be in
					 operation for one year or longer.
(b) Implementation.
(1) Do I need to keep injury and illness
					 records for short-term establishments (i.e., establishments that will exist for
					 less than a year)?
Yes. However, you do not have to keep a separate Cal/OSHA
						Form 300 for each such establishment. You may keep one Cal/OSHA Form 300 that
						covers all of your short-term establishments. You may also include the
						short-term establishments' recordable injuries and illnesses on a Cal/OSHA Form
						300 that covers short-term establishments for individual company divisions or
						geographic regions.
(2) May
					 I keep the records for all of my establishments at my headquarters location or
					 at some other central location?
Yes. You may keep the records for an establishment at
						your headquarters or other central location if you:
(A) Transmit information about the injuries
					 and illnesses from the establishment to the central location within seven (7)
					 calendar days of receiving information that a recordable injury or illness has
					 occurred.
EXCEPTION: If you have an establishment in SIC Code 781
						and it is operated at a location that is remote from your central location, you
						must transmit the information to the central location within the lesser of 30
						calendar days of learning of the injury or illness, or 7 calendar days of
						termination of operations at the remote location;
(B) Produce and send the records from the
					 central location to the establishment within the time frames required by
					 Section 14300.35 and Section
					 14300.40 when you are required to
					 provide records to a government representative, employee, former employee or
					 employee representative;
(C) Have
					 the address and telephone number of the central location or headquarters where
					 records are kept available at each worksite; and
(D) Have personnel available at the central
					 location or headquarters where records are kept during normal business hours to
					 transmit information from the records maintained there as required by Section
					 14300.35 and Section
					 14300.40.
(3) Some of my employees work at several
					 different locations or do not work at any of my establishments at all. How do I
					 record cases for these employees?
You must link each of your employees with one of your
						establishments, for recordkeeping purposes. You must record each injury and
						illness on the Cal/OSHA Form 300 of the injured or ill employee's
						establishment, or on a Cal/OSHA Form 300 that covers that employee's short-term
						establishment.
(4) How do I
					 record an injury or illness when an employee of one of my establishments is
					 injured or becomes ill while visiting or working at another of my
					 establishments, or while working away from any of my establishments?
If the injury or illness occurs at one of your
						establishments, you must record the injury or illness on the Cal/OSHA Form 300
						of the establishment at which the injury or illness occurred. If the employee
						is injured or becomes ill and is not at one of your establishments, you must
						record the case on the Cal/OSHA Form 300 for the establishment at which the
						employee normally works.