reglab/statecodes huggingface dataset:
Connecticut Administrative Code › Title 17b - Social Services › 653 - Bureau of Rehabilitation Services › Section 17b-653-20 - Self-employment services

Current through July 10, 2024
(a) The bureau may provide services to individuals for the development of self-employment or a small business enterprise under the following conditions:
(1) A business plan shall be developed by the client and approved by a Connecticut Small Business Development Center as an economically viable proposal. In lieu of the Small Business Development Center, an alternative small business resource that is acceptable to both the bureau and the client may be used. The bureau may provide self-employment services without such approval where the director or his/her designee determine that, in his/her opinion, there is clear and convincing evidence that the business is likely to be successful within a reasonable period of time. In such cases, the client shall bear the burden of proving the likelihood of the success of the business.
(2) Before providing any services under an employment plan to achieve an employment outcome of self-employment, the bureau shall approve both the employment outcome and the business plan. The bureau may disapprove a business plan where it determines that the employment outcome is not feasible, as a result of:
(A) the earning potential of the business; or
(B) inconsistency with the client's strengths, resources, priorities, concerns, abilities, capabilities, or informed choice.
(3) The limits of the bureau's contribution toward the establishment of a small business, excluding training costs and excluding any needed costs for vehicle or work site modifications necessitated by the individual's disability, shall be as follows:
(A) ten thousand dollars, in cases where the net income that the business is projected to generate after two or more years in operation following the anticipated completion of services is at or above the amount recognized by the Social Security Administration as substantial gainful activity;
(B) five thousand dollars, in cases where the net income the business is projected to generate after two or more years in operation following the anticipated completion of services is less than substantial gainful activity level, as determined by the Social Security Administration.
(4) Clients will be required to make a contribution toward the self-employment venture, in cash, materials, or in-kind labor, in an amount valued at no less than ten percent of the bureau's contribution as defined in subsection (a)(3) of this section. Except as provided in subsection (c) of this section, the bureau may deny the provision of self-employment services in cases where the client will not fulfill their responsibility under this subdivision.
Connecticut Administrative Code › Title 17b - Social Services › 653 - Bureau of Rehabilitation Services › Section 17b-653-21 - Homemaker services

Current through July 10, 2024
(a) The bureau may provide services that will enable a client to achieve an employment outcome of homemaker within the client's home, only in such situations where the client:
(1) is required to care for his/her dependant children who are under the age of eighteen or who have a severely disabling condition; or
(2) is required to perform homemaker duties in order for another member of the household to enter full-time competitive employment.
Connecticut Administrative Code › Title 17b - Social Services › 653 - Bureau of Rehabilitation Services › Section 17b-653-22 - Informal review

Current through July 10, 2024
(a) An informal review is a procedure through which the bureau affords an opportunity to a client or applicant for vocational rehabilitation service or the individual's representative, as appropriate, to express and seek remedy if the individual is aggrieved by a decision made by the bureau. An informal review is not a "contested case" within the meaning of section 4-166(2) of the Connecticut General Statutes.
(b) The request for an informal review shall be in writing, or other mode of communication appropriate to the applicant or client's disability needs, and contain a clear and concise statement of the issue for which remedy is sought. Such request shall be addressed to the respective bureau district director and received by the bureau not more than 30 days after the date of notification by the bureau of the decision for which the client seeks redress.
(c) Reviewer: An informal review shall be conducted by a member or members of the bureau's staff to be designated by the director.
(d)
Opportunity for an Informal Review.
(1) The bureau shall afford the opportunity to request an informal review to every client or applicant.
(2) Clients or applicants may be granted an informal review in any of the following situations:
(A) the denial of an applicant or, the denial of the right to apply or reapply for services provided by the bureau;
(B) any bureau action concerning the development, implementation, denial, suspension, reduction or termination of services under an employment plan; or
(C) unresolved disputes pertaining to the scope of services provided to the client or the applicant by the bureau.
(3) If the applicant or client is represented by legal counsel, lay advocate, relative or other spokesperson, any fees incurred by such representation are the responsibility of the client or applicant.
Connecticut Administrative Code › Title 17b - Social Services › 653 - Bureau of Rehabilitation Services › Section 17b-653-23 - Administrative hearing and mediation

Current through July 10, 2024
(a) Clients or applicants who have been aggrieved by a decision made by the bureau have a right to an administrative appeal. For purposes of this subsection, an applicant or client for whom the bureau has denied mediation, in accordance with subsection (e) of this section, shall not be considered as aggrieved by a decision made by the bureau. Clients or applicants who have been aggrieved by a decision made by the bureau have a right to an administrative hearing in any of the following situations:
(1) the denial of an applicant or the denial of the right to apply or reapply for services provided by the bureau;
(2) any bureau action concerning the development, implementation, denial, suspension, reduction or termination of services under an employment plan; or
(3) unresolved disputes pertaining to the scope of services provided to the client or the applicant by the bureau.
Connecticut Administrative Code › Title 17b - Social Services › 653 - Bureau of Rehabilitation Services › Section 17b-653-24 - Case closure

Current through July 10, 2024
(a) Reasons for which the bureau may close an applicant or client's case shall include, but not be limited to, a determination by the bureau that:
(1) the applicant or client is not eligible for services;
(2) the applicant or client has been rehabilitated;
(3) the applicant or client is not available to receive services, due to his/her having moved or inability to otherwise be located or contacted, refusal of services, failure to cooperate in participation in services, institutionalization, or death;
(4) transportation is not available or feasible to obtain or maintain employment; or
(5) extended support services are not available to an individual who requires supported employment services.
Connecticut Administrative Code › Title 17b - Social Services › 666 - Employment Opportunities › Section 17b-666-1 - Description

Current through July 10, 2024
Sections 17b-666-2 to 17b-666-6, inclusive, of the Regulations of Connecticut State Agencies shall apply to the state Department of Social Services in its implementation of the employment opportunities program, as described in Section 17b-666 of the Connecticut General Statutes.
Connecticut Administrative Code › Title 17b - Social Services › 666 - Employment Opportunities › Section 17b-666-2 - Definitions

Current through July 10, 2024
The following definitions shall govern the interpretation and application of this section and sections 17b-666-3 to 17b-666-6, inclusive, of the Regulations of Connecticut State Agencies:
(1) "Bureau" means the Bureau of Rehabilitation Services of the Department of Social Services;
(2) "Client" means an individual who has been determined eligible for services under the employment opportunities program;
(3) "Coaching and other related services" means services provided by a skilled job trainer that are based on an assessment, which provide for the coordination or provision of specific services that are necessary to maintain employment stability. These services are provided at the worksite, or under special circumstances, especially at the request of the client and agreed to by the bureau, may be provided offsite. The term consists of:
(A) job skill training;
(B) regular observation or supervision of the individual; and
(C) facilitation of natural supports.
Connecticut Administrative Code › Title 17b - Social Services › 666 - Employment Opportunities › Section 17b-666-4 - Eligibility

Current through July 10, 2024
(a) A determination of eligibility for the employment opportunities program shall be based on a determination by the bureau that the individual:
(1) is an individual with the most significant disabilities;
(2) requires ongoing coaching and other related services in order to maintain supported employment; and
(3) is ineligible for coaching and other related services from the Department of Mental Retardation, Department of Mental Health and Addiction Services or other entity providing the coaching and other related services available through the employment opportunities program. This means that:
(A) The individual has made application, as applicable, to the Department of Mental Retardation, Department of Mental Health and Addiction Services or other entity providing services covered by the employment opportunities program and has been determined by that department or entity to not meet the respective agency's eligibility criteria, including eligibility to be placed on the respective agency's waiting list; or
(B) The bureau has determined that it is unlikely that the individual would meet the eligibility criteria for coaching and other related services through the Department of Mental Retardation, Department of Mental Health and Addiction Services or other entity providing services covered by the employment opportunities program.
Connecticut Administrative Code › Title 17b - Social Services › 666 - Employment Opportunities › Section 17b-666-5 - Services provided

Current through July 10, 2024
(a) Services provided under the employment opportunities program are limited to coaching and other related services that are necessary in order for the eligible individual to maintain employment:
(1) that is in an integrated site; and
(2) for which the average weekly compensation to the eligible individual is, at a minimum, the dollar equivalent of fifteen hours of work at the minimum wage for the State of Connecticut.
Connecticut Administrative Code › Title 17b - Social Services › 666 - Employment Opportunities › Section 17b-666-6 - Administrative review

Current through July 10, 2024
Individuals aggrieved by a decision concerning their eligibility for, or services rendered to them by, the employment opportunities program may request an administrative review, which shall be conducted by the director of the Bureau of Rehabilitation Services or his or her designee. Such request shall be in writing and received by the director not later than 30 days after the date of notification by the bureau of the decision for which the individual seeks redress. The review shall be scheduled in a timely manner upon receipt of the request. The reviewer shall issue a written decision of his or her findings and mail a copy of the decision to the appropriate bureau staff and the individual. An administrative review is not a "contested case" within the meaning of section 4-166(2) of the Connecticut General Statutes.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-02 - Rights and responsibilities

Current through July 10, 2024
(a)
Rights of Parents and Providers
(1) Parents shall have the right to apply for assistance or withdraw an application, to request discontinuance or reapply for CCAP at any time.
(2) Parents shall have the right to choose a child care provider who meets the requirements of section 17b-749-12 of the Regulations of Connecticut State Agencies.
(3) Parents and providers shall have the right to be treated fairly without regard to race, color, religion, sex or sexual orientation, marital status, national origin, ancestry, age, political beliefs, or disability.
(4) Parents and providers who speak Spanish shall have the right to request and receive forms and notices in Spanish. They shall have the right to have the CCAP Administrator provide an interpreter when contacting the CCAP program. Other non-English speaking individuals or persons with limited-English proficiency shall have the right to request an interpreter provided by the CCAP administrator.
(5) Individuals with vision or hearing impairments shall have the right to request auxiliary aids or other accommodations.
(6) Parents and providers who are not satisfied with actions taken by the case worker shall have the right to speak to a supervisor, a grievance mediator or other individual not directly involved with the parent's case.
(7) Parents shall have the right to an administrative hearing or an administrative disqualification hearing as set forth in sections 17b-749-21 and 17b-749-22 of the Regulations of Connecticut State Agencies.
(8) Parents shall have the right to appeal to the U.S. Department of Health and Human Services Office of Civil Rights if they feel that the Department or the CCAP administrator has violated their civil rights.
(9) Parents receiving TFA cash assistance shall be informed of the availability of exemptions from mandatory participation in employment services activities if appropriate child care is not available, affordable or cannot be accessed.
(10) Parents who state that they or their children have been victims of domestic violence or who state that they are at risk of further domestic violence shall be informed of the available community services that assist victims of domestic violence and how to voluntarily and confidentially access these services.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-03 - Individuals included in the family

Current through July 10, 2024
(a) CCAP program and payment eligibility shall be determined based on the circumstances of the individuals who reside together in the same household. Parents who state that they are not living together, but maintain separate residences in the same building or adjacent apartments shall be considered to be residing together if they routinely sleep in the same home, take meals together and continue to function as a family unit. Evidence of separation of financial responsibilities and the pursuit or payment of child support from the non-custodial parent shall be considered when making this determination.
(b) A person who is temporarily absent from the household shall be considered to be a family member if the person intends to return to the home, does not establish a permanent residence elsewhere and the absence is not expected to continue for more than ninety consecutive days. A minor dependent shall be considered to be a family member if the parent retains custody or primary responsibility for the child during the absence. A minor dependent who is temporarily absent while attending school outside the home shall be considered to be a family member if the parent maintains living quarters for the child and the child is expected to return to the home following completion of the school activity. Other temporary absences of a household member shall not affect the determination of the composition of the family, as long as the person is absent for not more than ninety consecutive days.
(c) If the child's parents are separated and have joint custody of the child, the child shall be considered living with the parent with whom the child resides at least fifty percent of the time. If the child lives with each parent for an equal amount of time, the parents shall be required to reach an agreement concerning which parent shall apply for CCAP as a condition of eligibility. If the parents cannot reach an agreement, the child shall be considered to be living with the parent who applied for CCAP first. Only one parent shall be eligible to receive assistance for the child in any month unless the child goes to live with the other parent during the month on a permanent basis.
(d) The following individuals shall be included in the family, unless otherwise specified in this section:
(1) parents of the children for whom assistance is requested as defined in subsection (32) of section 17b-749-01 of the Regulations of Connecticut State Agencies;
(2) the parent's spouse and their minor dependents; and
(3) any individuals who receive cash assistance together as part of the same TFA assistance unit.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-04 - Non-financial eligibility requirements

Current through July 10, 2024
(a)
Residency
(1) To be eligible for assistance, the family members shall be residing in Connecticut. The department shall not apply a durational requirement when making a determination of residency or require the family to live in a permanent dwelling or to have a fixed mailing address.
(2) Family members shall be considered residing in Connecticut under the following conditions:
(A) if they intend to remain in the state permanently or for the foreseeable future; or
(B) if they entered the state with a job commitment or for the purpose of seeking employment.
(4) Temporary absence from the state does not constitute a change in residency if the family member intends to return to Connecticut within thirty days and the individual maintains his or her residence in Connecticut. The commissioner may extend the thirty-day limit for up to ninety days if the family member is absent due to a temporary military duty assignment. A child who is temporarily absent from the home while attending school out of the state shall be considered a resident if the parent maintains living quarters for the child and the child intends to return home following completion of the school activities.
(5) Family members who apply for or receive cash assistance, Food Stamps, Medical Assistance or other public benefits from another state shall be not considered residents of Connecticut.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-05 - Financial eligibility requirements

Current through July 10, 2024
(a)
Gross Income Eligibility
(1) Gross countable family income for applicants and recipients shall be less than fifty percent of the state median income level for the appropriate family size as established by the Department of Health and Human Services. The commissioner shall have discretion to increase the income limit to up to seventy-five percent of the state median income level for all CCAP recipients or for both applicants and recipients. The commissioner may also, upon the request of the commissioner of Children and Families, waive the gross income limit for families who need child care assistance for a child who was adopted from the Department of Children and Families after October 1, 1999 and whose countable income does not exceed the maximum level established for participation pursuant to 42 CFR section 98.20 of the federal Child Care and Development Fund Regulations. Adoptive families for whom the income limit is waived shall be responsible for paying the maximum fee required pursuant to subsection (f) of section 17b-749-13 of the Regulations of Connecticut State Agencies.
(2) A family whose income equals or exceeds the established income limit shall be ineligible for CCAP, unless the income exceeds the limit for not more than one calendar month due to an extra pay period or other temporary increase.
(3) Income shall be counted in the month it is received by the family member, except to the extent the income is averaged in accordance with requirements of subsection (d) of this section.
(4) The department shall adjust the state median income standards annually. For new applicants, the adjusted standards shall take effect beginning on or after July 1 of each year. For families receiving child care assistance on June 30, the adjusted standards shall take effect not later than the first redetermination completed after July 1 of each year.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-06 - Verification

Current through July 10, 2024
(a)
Responsibilities for Providing Verification
(1) The parent shall have primary responsibility for supplying, on a timely basis, information sufficient to determine eligibility and the level of benefits. The CCAP administrator shall allow parents to submit any evidence they believe will support a factor that needs to be verified.
(2) The CCAP administrator shall assist in obtaining verification of application information on behalf of the family under the following conditions:
(A) when the CCAP administrator has the capacity to obtain the information internally by accessing the department's computer records or through other direct access; or
(B) when the parent has been unable to obtain the needed verification after making a bona fide effort and the assistance unit has requested help; and
(C) when the CCAP administrator has the capability to obtain the verification needed without undue administrative hardship.
(3) Providers shall be responsible for providing verification requested from them by the CCAP administrator.
(4) The CCAP administrator shall consider all evidence submitted or received from other sources.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-07 - Notice requirements

Current through July 10, 2024
(a)
Requirements of the CCAP Administrator
(1) Parents shall be notified of their rights and responsibilities as specified in section 17b-749-2 of the Regulations of Connecticut State Agencies, including but not limited to the need to report changes in household circumstances to the CCAP administrator within ten days of the date of the change. Providers shall be notified of their responsibility to report changes in accordance with requirements of subdivision (b)(5) of section 17b-749-12 of the Regulations of Connecticut State Agencies.
(2) Parents shall be notified of the receipt of an initial or reopened application, of any actions they are required to complete and the effect of any reported or requested changes on eligibility or the level of benefits.
(3) When a Social Security number is requested, parents shall be notified if the disclosure of the number is not mandatory.
(4) Parents and their current providers for whom a completed child care agreement form has been submitted shall be notified of the following circumstances:
(A) action to grant or deny assistance;
(B) assignment to the wait list;
(C) the scheduling of a redetermination and the results of the redetermination;
(D) changes affecting program eligibility, provider eligibility or eligibility of an individual child;
(E) a change in the payee; and
(F) increases or decreases in benefit or payment amounts.
(5) Parents shall be notified when their case is assigned to a specific worker and when their case is reassigned to a different worker.
(6) Parents assigned to the wait list shall be notified of changes in their priority status, if they are removed from the wait list and of any actions necessary to maintain eligibility for the wait list.
(7) All notices of actions taken by the CCAP administrator or actions required by the parent or provider shall be given in writing. Written notice shall include documents and forms delivered by mail, in person, by facsimile machine or through formalized electronic communication processes established with the parent or provider. Each notice shall contain sufficient information to allow the parent or provider to clearly understand the reason for the action and the relevant state statute or regulation upon which the action is based.
(8) Parents shall be notified of their rights to an administrative hearing whenever an action is taken that affects eligibility, benefits, provider eligibility or eligibility for the wait list. Parents shall be notified of their right to an administrative disqualification hearing pursuant to section 17b-749-22 of the Regulations of Connecticut State Agencies.
(9) Parents and providers shall be notified of their right to speak to a CCAP supervisor or someone not directly involved with the case if they are not satisfied with the actions taken by the case worker.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-08 - Prioritization for child care funding

Current through July 10, 2024
(a) Each family shall be assigned to an applicable priority group. Within available funding, the department shall accept applications and authorize payments based on the following order of priorities:
(1) parents receiving TFA cash assistance who are employed or participating in an approved employment services activity and working parents who are completing an approved employment services activity that started before the family's TFA cash assistance was discontinued pursuant to subdivision (e)(3) of section 17b-749-04 of the Regulations of Connecticut State Agencies;
(2) working parents whose cash assistance benefits were discontinued within six calendar months prior to the date of application for CCAP;
(3) parents under the age of twenty not receiving cash assistance who attend high school;
(4) working parents with gross countable family income below fifty percent of the state median income;
(5) working parents with gross countable family income between fifty and seventy-five percent of the state median income who request assistance for a child who was adopted from the Department of Children and Families; and
(6) all other working parents with gross countable family income between fifty and seventy-five percent of the state median income.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-10 - Wait list

Current through July 10, 2024
(a)
Assignment to the Wait List
(1) Families shall be assigned to a wait list based on their priority group and the date of application. Families qualifying for more than one priority group shall be assigned to the priority group with the highest likelihood of selection for CCAP participation.
(2) Families assigned to the wait list shall be required to notify the CCAP administrator of changes in address and to submit updated documentation of eligibility upon request by the CCAP administrator. The parent shall have a minimum of fifteen days to supply the requested documentation. Where updated information indicates a change in family circumstances, the CCAP administrator may reassign eligible families to the appropriate priority group or remove ineligible families from the wait list. The parent shall be notified of any changes made to their priority group status or eligibility for the wait list.
(3) Parents shall inform the CCAP administrator in writing of any changes in address.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-11 - Eligible children

Current through July 10, 2024
(a) The child shall be less than thirteen years old or less than nineteen years of age, if the child has special needs. A child shall remain eligible through the last day of the month in which the child reaches the appropriate age limit, provided the child was eligible on the first day of that month. A child whose thirteenth or nineteenth birthday falls in the same month for which assistance is initially requested is not eligible for CCAP.
(b) A child shall be considered to have special needs if the child's independence, self-sufficiency and safety is dependent on others and the child requires extra supervision, care, or assistance in the child care setting due to the following physical, mental, behavioral or emotional conditions, including but not limited to:
(1) a physical handicap or health impairment that causes chronic or acute health problems, such as a heart condition, orthopedic impairment, tuberculosis, asthma, epilepsy, cerebral palsy, leukemia or congenital abnormality that has been diagnosed by a physician;
(2) mental retardation or autism spectrum disorder as diagnosed by a physician, pediatrician or psychologist;
(3) a behavioral or emotional disturbance, maladjustment or developmental delay that causes the child to exhibit marked and inappropriate behaviors or characteristics over extended periods that has been diagnosed by a psychologist, psychiatrist or other clinically trained and state-certified mental health professional acting within his or her scope of practice;
(4) a speech, language, vision or hearing impairment that has been diagnosed by a physician or state certified health care professional acting within his or her scope of practice; or
(5) multiple handicaps that cause problems or interfere with the child's ability to function in the child care setting without extra care or supervision.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-12 - Eligibility requirements for child care providers

Current through July 10, 2024
(a)
Eligible Settings
(1) To be eligible for payments, care shall be given in one of the following settings located and operating legally within Connecticut:
(A) the child's home;
(B) a family day-care home licensed by the Department of Public Health;
(C) a day-care center licensed by the Department of Public Health;
(D) a group day-care home licensed by the Department of Public Health;
(E) the home of a relative as defined in subsection (34) of section 17b-749-01 of the Regulations of Connecticut State Agencies;
(F) the home of a non-relative provider, if care is provided for less than three hours per day;
(G) a public or private school-based child care program as defined in subsection (37) of section 17b-749-01 of the Regulations of Connecticut State Agencies;
(H) a recreational program operated by a library, boys' and girls' club, church-related organization, scouting, camping or community youth program or other similar entity that is legally exempt from separate licensing by the Department of Public Health pursuant to section 19a-77 of the Connecticut General Statutes, and that provides stable and regular care; or
(I) a drop-in supplemental child care program where parents are present on-site, for which the parent is charged a fee for child care services.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-13 - Payment calculations

Current through July 10, 2024
(a)
Calculating the Approved Cost of Care
(1) The CCAP administrator shall calculate the approved monthly cost of care for each eligible child based on the activity schedule, the need for care, the applicable payment rate and eligibility for increased payments due to an ongoing special needs supplement. The approved cost of care shall represent the maximum ongoing CCAP payment, excluding adjustments for supplements, accreditation and professional development incentives or underpayment corrections. The approved cost shall not exceed the amount charged by the provider, except to the extent that weekly charges are converted to an average monthly amount as specified in subdivision (2) of this subsection.
(2) In calculating the approved cost, the weekly payment rate and the provider's actual weekly charges shall be converted to average monthly amounts by multiplying by a factor of four and three tenths weeks per month. The results may be rounded to the nearest whole dollar amount.
(3) The approved monthly cost of care shall be the lesser of the following amounts:
(A) the maximum payment rate based on the authorized hours of care, the type of child care setting, the age of the child, the location where care is given or the location of the family's residence in cases were payment is approved for an out-of-state provider pursuant to subdivision (a)(2) of section 17b-749-12 of the Regulations of Connecticut State Agencies, plus
(B) fifteen percent of the amount determined in subparagraph (A) for a child with special needs who is eligible for an increase in the standard payment rate pursuant to the requirements of subdivision (b)(3) of section 17b-749-16 of the Regulations of Connecticut State Agencies; or
(C) the provider's actual monthly charges.
(4) The actual charge shall be the amount charged to the parent for services, unless the child attends a state-funded day care center or a school readiness program that charges families according to a sliding income scale pursuant to subdivision (b)(7) of section 17b-749-12 of the Regulations of Connecticut State Agencies. For children attending such programs, the actual charge shall be considered to be the lesser of the following amounts:
(A) provider's full charge for the program; or
(B) the maximum CCAP payment rate based on the authorized hours of care, the type of child care setting, the age of the child and the location where care is given; plus
(C) fifteen percent of the amount determined in subparagraph (B) for a child with special needs who is eligible for an increase in the standard payment rate pursuant to the requirements of subdivision (b)(3) of section 17b-749-16 of the Regulations of Connecticut State Agencies.
(5) Actual charges shall not exceed the amount charged by the provider for children attending the same program who do not receive assistance from CCAP.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-14 - Certificates of payment

Current through July 10, 2024
(a)
Authorizing Payments
(1) The CCAP administrator shall determine payment eligibility at the time assistance is granted if the information needed to enroll the provider was submitted with the application. If the information needed to determine payment eligibility was not submitted with the application, payment eligibility shall be determined within ten days of the date the completed child care agreement form and other information needed to determine payment eligibility is received.
(2) The CCAP administrator shall issue a certificate of payment to the parent and the provider if payment is approved. The certificate of payment is evidence of payment eligibility. Certificates of payment shall be issued for a particular child, provider and location of care, number of hours of care and for a specified period. Child care services provided outside the scope of the certificate shall not be eligible for payment by CCAP. A certificate of payment shall not be considered a grant or contract between the department and the child care provider.
(3) Certificates of payment shall include the names of the parent, the child and the provider, the number of authorized hours of care, the certificate authorization period, the maximum approved cost, the monthly fee where applicable, the approved payment amount and the payment authorization period.
(4) Certificates of payment shall be issued even when the authorized payment is zero due to the application of the monthly fee, provided another child is eligible to receive a payment.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-15 - Payment process

Current through July 10, 2024
(a)
Monthly Invoices
(1) Payments shall be post-paid on a monthly basis. Payments shall be considered assistance to the parent, not assistance to the provider.
(2) The CCAP administrator shall issue a monthly invoice to the provider by the first day following the end of the service month or at the time the certificate of payment is issued to the provider for a retroactive period of payment eligibility.
(3) Providers shall return the completed invoice. By submitting the invoice, the provider shall attest to the services performed and the actual amount charged to the parent. The parent may also be required to sign the invoice as confirmation of the amount and cost of services performed. Invoices shall be submitted after the end of the service month. The provider shall have one hundred twenty days from the end of the service month or from the date the CCAP administrator issued the invoice to return the invoice to the department, whichever is later. Invoices submitted more than one hundred twenty days after the end of the service month shall not be paid unless the invoice is submitted late due to a CCAP administrative error or delay.
(4) The completed invoice shall reflect the provider's actual charges and shall be signed and dated by the provider. Weekly charges shall be converted to an average monthly amount by multiplying by a factor of four and three tenths. Providers shall also report attendance or other information as required by the CCAP administrator. The parent may be required to co-sign the invoice for all or specific types of child care settings.
(5) Payment shall be issued within fifteen days of the date the properly completed invoice is submitted to the CCAP administrator.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-16 - Supplemental payments

Current through July 10, 2024
(a)
Supplements for Additional Hours of Care
(1) Parents shall be entitled to request a supplemental payment for increased care with the same provider when the child care needs temporarily exceed the authorized hours of care reflected on the certificate by more than twenty hours in a calendar month as the result of the following circumstances and the parent is charged for the additional hours:
(A) school closes for vacation or other reasons;
(B) the child is required to attend child care instead of school for three or more consecutive days due to illness or other reasons;
(C) there is a temporary increase in work hours or the hours of an employment services activity; or
(D) there is a temporary change in the availability of a parent who usually provides care.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-17 - Payment adjustments

Current through July 10, 2024
(a)
Child's Attendance
(1) Occasional absences from care shall not affect the amount of the payment unless the provider charges less due to the reduced hours. Providers shall, however, report the number of days the child attended care and any reduction in charges due to absence. Providers shall charge parents in accordance with the provider's customary attendance policy for children who do not receive CCAP assistance.
(2) Parents may be required to document the reason the child did not attend care if the child is frequently absent for twenty-five percent or more of the scheduled days. Continued absences equal to or exceeding the twenty-five percent threshold may cause the approved hours of care to be recalculated based on the child's utilization pattern if the absences continue for two or more months. The approved hours shall be readjusted if the condition that caused the recurring absences changes.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-18 - Continued eligibility

Current through July 10, 2024
(a)
Optional Monthly Verification of Participation in Activities
(1) The commissioner may require parents to submit verification of their activity schedules monthly. The decision to require more frequent verification of participation in activities shall be based on the following criteria:
(A) CCAP case error profiles; or
(B) whether the activity schedule or the parent's history of participation fluctuates in a manner that requires frequent or continuous monitoring.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-19 - Changes in eligibility or benefits

Current through July 10, 2024
(a)
Reporting and Processing Changes
(1) Parents shall report changes in household circumstances and child care arrangements to the CCAP administrator within ten days of the date of the change. Changes may be reported by phone, in writing, or electronically as authorized by the department.
(2) Program and payment eligibility shall continue in accordance with the requirements of this section. Families shall remain eligible until the parent withdraws from the program or until the family no longer meets the eligibility requirements of the CCAP program. Providers shall remain eligible as long as they meet the requirements of section 17b-749-12 of the Regulations of Connecticut State Agencies.
(3) Changes in eligibility or benefits shall be processed in accordance with the requirements of this section and sections 17b-749-02 to 17b-749-23 of the Regulations of Connecticut State Agencies, inclusive. Prompt action shall be taken to determine the effect of a change whenever the CCAP administrator becomes aware that a change has occurred. To be considered prompt, action shall be taken within ten days of the date of the CCAP administrator becomes aware of the change in circumstances.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-20 - Benefit errors

Current through July 10, 2024
(a)
Underpayments and Overpayments
(1) The CCAP administrator shall take prompt action in accordance with the requirements of this section whenever an error occurs that causes benefits to be underpaid or overpaid.
(2) Underpayments occur when the parent does not receive all the benefits to which the family is entitled due to an administrative error made by the department, the CCAP administrator or upon submission of satisfactory documentation of an error made by the Department of Labor or its designee for a family participating in an employment services activity. The evidence shall clearly demonstrate that an administrative error occurred. Errors caused by the family or the provider shall not be considered underpayments, except when a provider makes a billing error on an invoice and the CCAP administrator is notified of the error within thirty days of the date the payment is issued to the provider.
(3) Overpayments occur whenever the amount paid exceeds the benefit that would have been paid if the payment had been calculated correctly based on accurate information that was reported, verified and acted on in a timely manner. The cause of each overpayment shall be classified as administrative, parent or provider caused. Parent and provider caused overpayments shall be further classified as intentional or unintentional.
(4) No overpayment shall exist if the difference between the benefits paid on behalf of the family and the correct benefit amount is less than ten dollars in any month.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-21 - Administrative hearings

Current through July 10, 2024
(a)
Hearing Authority
Administrative Hearings shall be conducted by the department in accordance with the provisions of Chapter 54 of the Connecticut General Statutes.
(b)
Right to an Administrative Hearing
(1) Parents shall have the right to request an administrative hearing if they are aggrieved by an action taken by the department, except in situations specified in subdivision (d)(2) of this section. Child care providers shall not have the right to an administrative hearing. A parent may request an administrative hearing if the parent is aggrieved by an action taken against a child care provider to the extent such action was not the result of a decision by the Department of Public Health to deny, suspend or revoke the provider's license.
(2) The request for an administrative hearing shall be made within sixty days of the date the parent was provided with written notice of the action.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-22 - Administrative disqualification hearings

Current through July 10, 2024
(a)
Hearing Process
(1) The department shall have the option of referring a case for an administrative disqualification hearing if the CCAP administrator determines that an overpayment was caused as the result of an intentional error by the parent to commit fraud in obtaining benefits from CCAP. The purpose of the administrative disqualification hearing is to determine if the error was intentional. The standard of proof that the administrative hearing officer shall use in making his or her decision is by clear and convincing evidence. The administrative disqualification hearing process shall be conducted in the same manner as an administrative hearing and is subject to requirements of section 17b-749-21 of the Regulations of Connecticut State Agencies, except as otherwise stated in this section.
(2) The CCAP administrator shall treat overpayments caused by the parent as unintentional until an appropriate authority has confirmed the preliminary decision that the error was intentional. The CCAP administrator shall not impose a disqualification penalty until the decision that the error was intentional becomes final. The decision that the error was intentional shall become final under the following conditions:
(A) if a court of competent jurisdiction finds that the parent has committed fraud or grants accelerated rehabilitation; or
(B) if an administrative hearing officer determines that the error was intentional; or
(C) if the parent waives his or her right to an administrative disqualification hearing.
(3) If the administrative hearing officer determines that the error was not intentional, the overpayment shall be treated as unintentional or as an administrative error based on the results of the hearing. If the parent is found to have committed an intentional error, the family shall be subject to a disqualification penalty as specified in subsection (h) of section 17b-749-20 of the Regulations of Connecticut State Agencies.
Connecticut Administrative Code › Title 17b - Social Services › 749 - Child Care Assistance Program › Section 17b-749-23 - Implementation

Current through July 10, 2024
The requirements of sections 17b-749-01 to 17b-749-22 of the Regulations of Connecticut State Agencies, inclusive, shall take effect on January 1, 2002. Families who apply for benefits prior to January 1, 2002 shall be subject to the requirements of the regulations that are in effect on the date eligibility is determined. Families determined eligible prior to January 1, 2002 shall receive the same benefits as would have been received under the regulations in effect prior to January 1, 2002, until the next eligibility determination conducted on or after January 1, 2002.