Florida Administrative Code › 63 - DEPARTMENT OF JUVENILE JUSTICE › 63G - Detention Services › Chapter 63G-2 - SECURE DETENTION SERVICES › Section 63G-2.014 - Definitions

Current through Reg. 50, No. 138; July 16, 2024
For the purpose of this chapter, the following words shall
				 have the meanings indicated:
(1)
				Activity Schedule - The calendar of events regulating the youth's daily routine
				in a secure detention facility.
(2)
				Admission - The process of placing a youth in secure detention status in the
				Juvenile Justice Information System (JJIS). In addition, the act of physically
				placing a youth in a secure detention facility.
(3) Admission Officer - The officer
				performing the admission of a youth to secure detention.
(4) Assistant Superintendent - The person
				second in command responsible for the operation of a designated juvenile
				detention center.
(5) Attempted
				Escape - An action toward the commission of the criminal offense of escape. An
				attempted escape in a physically secure facility means the youth did not breach
				the facility's perimeter fence, or during transport the youth remained within
				the supervision of staff.
(6)
				Behavior Management System - A system that tracks youth behavior and provides
				incentives and rewards for positive behavior.
(7) Behavioral Confinement - Placement of a
				youth in a secure room during situations in which a youth's onset of behavior
				imminently and substantially threatens the physical safety of others or
				compromises security.
(8) Capacity
				- The maximum number of youths the facility is capable of housing safely and
				securely.
(9) Cavity Search - A
				search of the youth involving physical examination of the body cavities (i.e.,
				the mouth, ears, nose, anus and vagina) by trained medical personnel in a
				hospital setting.
(10) Census
				Counts - Process used to physically count each youth in the facility to ensure
				the number of youths in the facility is consistent with the number of youths
				the data system indicates are in the facility.
(11) Central Communications Center (CCC) - A
				24-hour per day, 7-day per week system to which incidents occurring at state or
				contract operated facilities or programs are reported.
(12) Classification - The identification and
				placement of youths in facility housing and programming based upon a
				classification matrix.
(13) Close
				Supervision - The observation by a staff member assigned to monitor a youth at
				intervals not to exceed five minutes throughout the youth's stay in his/her
				room and/or sleeping area. Visual checks must be made of the youth's condition
				(i.e., outward appearance, behavior, and position in the room) at intervals not
				to exceed five minutes.
(14) Codes
				- Colors and/or numbers that are used as standard communication codes to ensure
				fast, accurate, and universal communication in detention facilities.
(15) Confinement Report - The form used to
				document the occurrence of a youth being placed in behavioral confinement. The
				confinement report is available within the computerized Juvenile Justice
				Information System: Facility Management System.
(16) Constant Supervision - The continuous
				and uninterrupted observation of a youth by a staff member who has a clear and
				unobstructed view of the youth and unobstructed sound monitoring of the youth
				at all times. Constant supervision shall not be accomplished through
				video/audio surveillance. Video/audio surveillance shall be used only to
				supplement physical observation by staff.
(17) Continuity of Operations Plan (COOP) - A
				plan that provides for the continuity of mission essential functions of a
				juvenile detention center in the event an emergency prevents occupancy of its
				primary physical plant or facility.
(18) Contraband - Those items or materials
				which, either by their original design, or through alterations made to them,
				could be used to compromise the safety and security of the facility (illegal
				items, sharps, escape paraphernalia, drugs, devices, unauthorized food or
				beverages, metals, cell phones, keys or any item deemed unsafe, or a threat to
				facility security).
(19) Corrective
				Action Plan (CAP) - A plan that addresses the correction and/or tracking of
				issues affecting facility operations and staffing.
(20) Cost of Care Recovery - Fees ordered by
				the court for the care, support and maintenance of the youth while detained in
				a state-operated facility.
(21)
				Department - The Florida Department of Juvenile Justice.
(22) Designated Health Authority (DHA) - The
				DHA shall be a physician (MD) who holds an active, unrestricted license
				pursuant to Chapter 458, F.S., or an osteopathic Physician (DO) who holds an
				active, unrestricted license under Chapter 459, F.S., and meets all
				requirements for practice in the State of Florida. The Physician must be either
				Board Certified in Pediatrics, Family Practice or Internal Medicine (with
				experience in adolescent health) or Board-Eligible and have prior experience in
				treating the primary health care needs of adolescents. A Psychiatrist who holds
				an unrestricted license under Chapter 458 or 459, F.S., may serve as the DHA of
				a facility that provides specialized mental health services, as long as the
				Psychiatrist has current experience in medically treating the physical health
				care needs of adolescents. The DHA shall be either a state employed or contract
				Physician accountable for ensuring the delivery of administrative, managerial
				and medical oversight of the facility health care system. Corporate physicians,
				who do not perform clinical/administrative duties on-site, shall not be the
				Designated Health Authority. The DHA shall ultimately be responsible for the
				provision of necessary and appropriate health care to youth in the care of a
				detention center.
(23) Designated
				Mental Health Clinician Authority - A Licensed Mental Health Professionalwho,
				through employment or contract, is responsible for ensuring appropriate
				coordination and implementation of mental health and substance abuse services
				in a departmental facility.
(24)
				Detention Screener - The individual who completes the detention screening and
				ensures proper paperwork is present to correctly screen a youth for
				detention.
(25) Detention Youth
				Supervision Matrix - A classification matrix form designed to set the minimum
				definitions, characteristics, and requirements of supervision for youth within
				a facility. The Detention Youth Supervision Matrix (DS 101 August 2020) is
				incorporated by reference into this rule and is available electronically at
http://www.flrules.org/Gateway/reference.asp?No=Ref-12173
.
(26) Disaster Plan - A plan that addresses a
				detention facility's response to potential disaster or emergency
				situations.
(27) Disturbance - Any
				situation resulting in the loss of control of youth in a facility or program
				that necessitates calling in local law enforcement, other outside sources, and
				"all available staff" to assist in quelling the disturbance and getting the
				facility back under control regardless of whether there are any resulting
				injuries.
(28) Documentation - The
				act or instance of supplying electronically or manually prepared material,
				references, or records.
(29) Escape
				- Any incident involving a youth who leaves the grounds or fenced boundaries of
				a secure detention facility while not in the custody of staff or who is
				detained in such a place and leaves the custody of facility staff when outside
				the facility, must be reported as an escape regardless of the length or
				duration of the departure.
(30)
				Facility Management System (FMS) - The computer based system used by
				state-operated juvenile detention centers as the primary source of
				documentation and reporting for facility operations. Forms and reports
				generated by FMS are considered to be both the official and original
				documentation.
(31) Facility
				Operating Procedures (FOP's) - Detailed procedures that operationalize and
				implement Rules   63G-2.013 -.026, F.A.C., within a specific facility.
(32) Florida Child Abuse Hotline - Serves as
				the central reporting center for allegations of abuse, neglect, and/or
				exploitation for all children and vulnerable adults in Florida. The Hotline
				Number is 1(800)96-ABUSE.
(33)
				Frisk Search - A physical search of the person involving the passing of hands
				over the person's outer clothing.
(34) Grievance - A written complaint by a
				youth in a secure juvenile detention center.
(35) Grievance Procedure - A process for
				addressing youths' grievances in secure detention centers.
(36) Group Punishment - The punishment of a
				group of youths for the behavior of a few.
(37) Inactive Files - File material resulting
				from a youth's previous detention placement.
(38) Incident Report - A report used to
				document the occurrence of an event that is disruptive to the daily operation
				of a facility. The incident report is available within the computerized
				Juvenile Justice Information System: Facility Management System.
(39) Incident Reporting - An occurrence or
				situation that requires notification to the CCC, Administration, Florida Child
				Abuse Hotline, or Law Enforcement.
(40) Individual Healthcare Record - The
				permanent departmental file containing the unified cumulative hard-copy
				collection of clinical records, histories, assessments, treatments, diagnostic
				tests which relate to a youth's medical, mental health, substance abuse,
				developmental disability, behavioral health and dental health, which have been
				obtained to facilitate care or document care provided while the youth is in a
				detention center.
(41) Juvenile
				Justice Detention Officer (JJDO) - An Officer responsible for the direct
				supervision of the youth in secure detention.
(42) Juvenile Justice Detention Officer
				Supervisor (JJDOS) - An Officer responsible for the direct supervision of other
				JJDO officers in the performance of their duties.
(43) Juvenile Justice Information System
				(JJIS) - The Department's electronic information system used to gather and
				store information on youths having contact with the Department.
(44) Juvenile Probation Officer (JPO) - An
				Officer that serves as the primary case manager for the purposes of managing,
				coordinating and monitoring the services provided and sanctions required for
				youths on probation, post-commitment probation or conditional release
				supervision. In this chapter, whenever a reference is made to the tasks and
				duties of a JPO, it shall also apply to case management staff of a provider
				agency contracted to perform these duties and tasks.
(45) Learning Management System (LMS) -
				System used for the delivery of online learning courses and the tracking and
				management of computer-based and instructor-led training.
(46) Legal Guardian - A person lawfully
				invested with the power, and charged with the obligation, of taking care of and
				managing the property and rights of a person who, because of age,
				understanding, or self-control is considered incapable of administering his or
				her own affairs.
(47) Level 1
				Vocational Programs - These programs are pre-vocational and shall include
				provision of counseling or instruction contributing to personal accountability
				skills and behaviors appropriate for youth in all age groups and ability levels
				that lead to work habits with youth competencies.
(48) Logbook - A written format for
				communication and record keeping in a secure detention facility.
(49) Master Control - A centralized location
				within a detention facility where all operational functions are monitored and
				observed. It is the central security focal point in the facility for both
				communication and tracking of youth movement.
(50) Module/Mod - A living unit inside a
				secure detention facility designed for housing youth.
(51) Mechanical Restraints - This includes
				restraint devices such as metal handcuffs, leg cuffs, waist chains and zip
				ties.
(52) Medical Confinement -
				The placement of a youth in a secure room to allow youth to rest and recover
				from illness and/or prevents the spread of a communicable illness (i.e. flu,
				H1N1 virus, etc.). The use of medical confinement is not intended as punishment
				or discipline and is ordered by the DHA.
(53) One-to-One Supervision - The supervision
				of one youth by one staff member who must remain within five feet of the youth
				at all times. The staff member must maintain constant visual and sound
				monitoring of the youth.
(54)
				Precautionary Observation - A suicide precaution method that provides for the
				constant supervision of a suicide risk youth in designated observation areas of
				the facility that are safe and secure.
(55) Property Custodian - Superintendent or
				designee responsible for oversight of the youth's property.
(56) Protective Action Response (PAR) - The
				Department-approved verbal and physical intervention techniques and the
				application of mechanical restraints used in accordance with Chapter 63H-1,
				F.A.C.
(57) Quality Improvement
				System (QI) - The process authorized by Section   985.632, F.S., governing the
				assessment of a program's operation, management, governance, and service
				delivery based on established standards.
(58) Regional Director - The Department
				employee responsible for the supervision of the Superintendents of the
				state-operated juvenile detention centers in a specified region. This person
				also provides direct oversight and technical assistance to all secure detention
				facilities in a specified region.
(59) Release - The removal of a youth from
				detention status.
(60) Right
				Interactions (PAR) Report - The form used to document the occurrence of an
				event where an employee has used one of the physical intervention techniques.
				The Right Interactions (PAR) Report is incorporated in Chapter 63H-1,
				F.A.C.
(61) Secure Detention - A
				physically restrictive facility for the housing of youth pending adjudication,
				disposition, placement or by court order.
(62) Security Devices - Devices, both
				mechanical and electrical, that enhance security in the facility.
(63) Sexual Misconduct - Any act of sexual
				abuse and/or sexual harassment.
(64) Special Needs Supervision - Any youth
				admitted who is age 9 years or younger or a youth that has an emotional
				handicap, a physical handicap, or has developmental delays is placed on Special
				Needs Supervision. The supervision requires one staff to one youth supervision
				at all times.
(65) Standard
				Supervision - The required visual observations of the youth's condition (i.e.,
				outward appearance, behavior, and position in the room) while in his or her
				room at intervals not to exceed ten minutes.
(66) Strip Search - A visual check of a youth
				without clothing. A strip search shall be conducted in a private area with two
				staff members present, both of the same sex as the youth being
				searched.
(67) Suicide Precautions
				- Use of Precautionary Observation or Secure Observation for supervising,
				observing, monitoring and housing youth who have been identified as a potential
				suicide risk. Suicide Precautions require that specific action be taken within
				a DJJ facility or program to protect a youth considered at risk of suicide or
				potential self injury.
(68) Suicide
				Prevention Tool - A tool utilized in DJJ facilities to cut the youth free from
				material used in a suicide attempt.
(69) Superintendent - The Department employee
				responsible for the operation of a designated juvenile detention
				center.
(70) Supervision - The
				direct care, custody, and control of youths while in detention
				status.
(71) Visual Observation
				Report (VOR) - The form used to document the frequency of supervision checks
				conducted by juvenile detention staff as well as the juvenile detention staff's
				observations of the youth's behavior and activities during confinement. The VOR
				is available within the computerized Juvenile Justice Information System:
				Facility Management System.
(72)
				Work Order System - Documentation of efforts made to address preventative and
				corrective mainteance needs.
(73)
				Youth - Any youth ordered into secure detention status.
Rulemaking Authority  985.601(9)(b)  FS. Law Implemented
					  985.601(9)  FS.
New 8-9-15, Amended
					 11-22-20.