Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1760 - ILLINOIS INTEGRATED JUSTICE INFORMATION SYSTEMS IMPLEMENTATION BOARD ORGANIZATION › Section 1760.120 - Meetings

Current through Register Vol. 48, No. 28, July 12, 2024
a) Regular Meetings
			 - Regular meetings of the Board shall be held at least twice per year at the
			 offices of the Authority or at some location to be determined by the Chair.
			 Meetings and notice for meetings shall be in conformance with the Illinois Open
			 Meetings Act [5 ILCS 120 ].
b)
			 Quorum - A quorum shall constitute a majority of Board members or designees
			 then holding office who are present, in person, by telephone or other
			 electronic means, at the initial roll call at the commencement of any regular
			 or special meeting. If a quorum is not present at the scheduled time of the
			 meeting, the Chair may continue a roll call for a reasonable time after which,
			 if a quorum is still not present, the meeting shall be adjourned.
c) Passage of Motions - After a quorum is
			 announced, a majority of those voting on a motion shall be sufficient to pass
			 and make it the official act of the Board. After a quorum is announced, Board
			 business may continue to be transacted by the members remaining, provided,
			 however, that no vote may be taken unless at least eight of the members then
			 holding office are still present at the time of the vote.
d) Voting Procedures - The Chair shall have
			 the right to call for a vote by voice vote or by leave to adopt a previous roll
			 call vote, in all cases, unless there is an objection by one member, in which
			 case a roll call vote shall be taken. The minutes shall reflect the results of
			 each roll call.
e) Participation in
			 Meetings
1) Proxies - Proxies to vote shall
			 not be permitted. A Board member or official designee may be present, in
			 person, by telephone or other electronic means, to record his or her vote and
			 to present a motion or motions.
2)
			 Designees - The ex officio members of the Board may appoint a deputy director,
			 assistant director, or similar senior level staff person as the Board member's
			 designee to serve as a voting member on the Board or on any committee. Such
			 designation shall be in writing to the Chair of the Board. Designees shall have
			 the full rights and authority as the ex officio member on the Board. For
			 purposes of these rules, the ex officio members of the Board are: the Attorney
			 General, the Secretary of State, the director of the Illinois Criminal Justice
			 Information Authority, the director of the Illinois Department of State Police,
			 the director of the Illinois Department of Central Management Services, the
			 director of the Illinois Department of Corrections, the director of technology
			 in the Governor's Office, the superintendent of the Chicago Police Department,
			 the Cook County State's Attorney, the Cook County Sheriff, the clerk of the
			 circuit court of Cook County, the Cook County Chief Information Officer, and
			 the Cook County Public Defender.
3)
			 Written Communication - When unavailable for meetings, Board members may
			 present signed and dated written communications which shall be distributed or
			 read to Board Members by the Chair. Such written communication shall not be
			 considered proxies, votes or motions. However, a motion or motions may be made
			 by other members concerning the contents of such written communication. Such
			 written communications shall be included in the minutes of the
			 meeting.
4) Discussion - Discussion
			 and participation in meetings shall be subject to Robert's Rules of Order.
			 Non-Board members may address the Board or otherwise participate in its
			 meetings in any manner with the consent of the Chair. However, if there is an
			 objection by a Board member to such address there shall be a vote of the Board
			 upon the matter.
5) Disruption -
			 Anyone disrupting or otherwise interfering with the conduct of a meeting shall
			 be removed from the place of meeting by order of the Chair.