reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.705 - National Service Leave

Current through Register Vol. 48, No. 28, July 12, 2024
a) An
				employee who volunteers and is accepted for service, pursuant to the National
				Community Service Trust Act of 1993 (
				42 USC 12501
				et seq.) in the overseas or domestic Peace Corps, Job Corps, AmeriCorps VISTA,
				or other equivalent national service program shall be given a leave of absence
				from his/her position for the duration of the service.
b) Prior to granting a National Service
				Leave, an employee must provide acceptable documentation from the service
				agency as to the type and dates of service.
c) Upon return from a National Service Leave,
				an employee shall be restored to the same or similar position, provided that
				the employee returns to employment within 90 days after termination of the
				service or release from hospitalization resulting from a disability incurred
				during the service.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.710 - Military Leave

Current through Register Vol. 48, No. 28, July 12, 2024
a) Leaves of
				absence shall be granted to all employees, except temporary or emergency
				employees, who leave their positions and enter military service for 4 years or
				less, or as may be required by law.
b) Upon return from military leave, the
				employee shall be restored to the same or similar position on making an
				application to the Director of Personnel within 90 days after separation from
				active duty, or after release from hospitalization continuing after discharge
				but for not more than one year. The employee must provide evidence of
				satisfactory completion of training and military service when making
				application and must be qualified to perform the duties of the
				position.
c) Subject to the
				provisions of Section
				420.310(f),
				a veteran who returns to service with the Office of the Secretary of State
				after having been granted a military leave of absence from provisional status
				shall be required to pass the same or similar examination for his/her position
				within the remaining balance of the 6 month provisional period or 90 days,
				whichever is greater.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.715 - Disaster Services Leave with Pay

Current through Register Vol. 48, No. 28, July 12, 2024
In accordance with the Disaster Service Volunteer Leave Act
				  [5 ILCS 335 ], a permanent employee who is a certified disaster service
				  volunteer of the American Red Cross or assigned to the Illinois Emergency
				  Management Agency in accordance with the Illinois Emergency Management Agency
				  Act [20 ILCS 3305 ], the Emergency Management Assistance Compact Act [45 ILCS
				  151 ], or other applicable administrative rules, may be granted leave with pay
				  for up to 20 working days in any 12 month period for disasters in the United
				  States or its territories. The leave may be granted upon request of the
				  American Red Cross or the Illinois Emergency Management Agency. The leave is
				  subject to the approval of the Director of Personnel based upon operational
				  needs. Proper documentation to support the request for leave must be submitted
				  prior to the approval of the leave. Disasters must be designated at a Level III
				  or above in the American National Red Cross Regulations and Procedures. No
				  temporary or emergency employees shall be granted this leave. An employee who
				  returns from a leave granted under this Section shall have the rights set forth
				  in Section
				  420.680.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.720 - Leave for Annual Military Reserve Training or Special Duty

Current through Register Vol. 48, No. 28, July 12, 2024
a) Any employee who
				is a member of a reserve component of the Armed Services, the Illinois National
				Guard or the Illinois Naval Militia shall be allowed annual leave with pay for
				one full pay period during any one State fiscal year and such additions or
				extensions to fulfill the military reserve obligation. These leaves will be
				granted without loss of continuous service or other accrued benefits.
b) In the case of an emergency call-up (or
				order to State active duty) by the Governor, the leave shall be granted for the
				duration of the emergency with pay and without loss of seniority or other
				accrued benefit. Military earnings for the emergency call-up paid under the
				Military Code of Illinois [20 ILCS 1805 ] must be submitted and assigned to the
				employing department, and the employing department shall return it to the
				payroll fund from which the employee's payroll check was drawn. If military pay
				exceeds the employee's earnings for the period, the employing department shall
				return the difference to the employee.
c) To be eligible for military reserve leave
				or emergency call-up pay, the employee must provide the employing department
				with a certificate, requiring the military reserve or emergency call-up duty,
				from the commanding officer of his/her unit prior to commencement of the
				duty.
d) Any employee who is a
				member of any reserve component of the United States Armed Forces or of any
				reserve component of the Illinois State Militia shall be granted leave from
				State employment for any period actively spent in military service, including
				basic training and special or advanced training, whether or not within the
				State, and whether or not voluntary.
e) During basic training and up to 60 days of
				special or advanced training, if the employee's compensation for military
				activities is less than his/her compensation as a State employee, he/she shall
				receive his/her regular compensation as a State employee minus the amount of
				his/her base pay for military activities. During this training, the employee's
				continuous service and other benefits shall continue to accrue.
f) An employee who returns from a leave
				granted under this Section shall have the rights set forth in Section
				420.680.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.730 - Leave for Military Physical Examinations

Current through Register Vol. 48, No. 28, July 12, 2024
Any employee drafted into military service shall be allowed
				  up to three days leave with pay to take a physical examination required by such
				  draft. Upon request, the employee must provide the employing department with
				  certification by a responsible authority that the period of leave was actually
				  used for such purpose.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.740 - Leave to Take Exempt Position

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of Personnel may approve leaves of absence for
				  certified employees who accept appointment in a position that is exempt from
				  Jurisdiction B of the Merit Employment Code. These leaves of absence may be for
				  a period of one year or less and may be extended for additional one-year
				  periods. At the expiration of the leave of absence, an employee shall be
				  restored to the same or similar position with continuous service, including the
				  period of the leave, upon making application to the employing department that
				  granted the leave of absence.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.745 - Blood/Organ/Tissue Donation Leave

Current through Register Vol. 48, No. 28, July 12, 2024
In accordance with the Organ Donor Leave Act [5 ILCS 327 ], a
				  permanent full-time, part-time or intermittent employee who has been employed
				  with the Office of the Secretary of State for at least 6 months, with approval
				  of the employing department, will be granted paid leave to donate an organ,
				  bone marrow, blood or blood platelets under the following conditions:
a) Up to 30 days in a 12 month period to
				serve as an organ or bone marrow donor. In order to be granted paid leave for
				organ or bone marrow donation, proper medical leave paperwork must be completed
				in advance of the leave. Paid leave time does not apply to time off taken for
				the purpose of preliminary compatibility testing and/or screening for organ or
				bone marrow transplant.
b) Up to 1
				hour in a 56 day period to donate or attempt to donate blood, with prior
				approval from the immediate supervisor and proof of donation
				provided.
c) Up to 2 hours or more,
				if necessary, to donate blood platelets in accordance with appropriate medical
				standards established by the Red Cross or other nationally-recognized
				standards, with prior approval from the immediate supervisor and proof of
				donation provided. Blood platelet donation may not be granted more than 24
				times in a 12 month period.
d) An
				employee will not be required to use accumulated benefit time before becoming
				eligible for a Blood/Organ/Tissue Donation Leave.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.750 - School Visitation Leave

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to the School Visitation Rights Act [820 ILCS 147 ],
				  an employee with no other available Personal Leave, Vacation Leave,
				  Compensatory Time, or Holiday Compensatory Time shall be granted up to 8 hours
				  of time off without loss of pay or benefits during the school year to visit a
				  dependent child's school for parent-teacher meetings or at the special request
				  of the school authorities. Except in documented extenuating circumstances, an
				  employee must request the time off at least 3 working days in advance. The
				  employee must provide documentation from school authorities indicating the
				  leave time was used for the purpose intended.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.760 - Non-service Connected and Service Connected Disability Leave

Current through Register Vol. 48, No. 28, July 12, 2024
a) Employees who
				are unable to perform a substantial portion of their regularly assigned duties
				due to temporary physical or mental disability shall, upon request, or approval
				of a claim under the Workers' Compensation Act [820 ILCS 305 ] or Workers'
				Occupational Diseases Act [820 ILCS 310 ], be granted a non-service or
				service-connected disability leave for the duration of the disability. A
				substantial portion of regularly assigned duties shall be those duties or
				responsibilities normally performed by the employee that constitute a
				significant portion of the employee's time or that constitute the factors
				differentiating that particular position from other positions, provided the
				balance of the duties can be reassigned by the department.
b) In granting the leave, the Director of
				Personnel shall apply the following standards:
1) As soon as the employee becomes aware of
				an impending period of disability, the employee shall notify the appropriate
				supervisor and provide a written statement by the attending physician or other
				authority of the approximate length of time the employee will be unable to
				perform regularly assigned duties;
2) A request for disability leave shall be in
				writing, except when the department is advised by other appropriate means of
				the employee's disability. In this event, the employee's signature is not
				required;
3) Except for
				service-connected disability as provided in subsection (g), the employee shall
				have exhausted available sick leave provided under Section
				420.610 prior to
				being granted a disability leave; an employee may use other accrued paid time
				for this purpose, but is not required to do so;
4) During a disability leave, the disabled
				employee shall provide written verification by a person licensed under the
				Medical Practice Act of 1987 [225 ILCS 60 ] or under similar laws of Illinois
				or of other states or countries, or by an individual authorized by a recognized
				religious denomination to treat by prayer or spiritual means. The verification
				shall show the diagnosis, prognosis and expected duration of the disability and
				shall be made no less often than every 30 days during a period of disability,
				unless the nature of the disability precludes the need for such frequency of
				verification;
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.770 - Attendance in Court

Current through Register Vol. 48, No. 28, July 12, 2024
a) Any
				permanent employee called for jury duty or subpoenaed by any legislative,
				judicial or administrative tribunal for purposes other than personal private
				litigation shall be allowed time away from work with pay for such purposes.
				Upon receiving the sum paid for jury service or witness fee, the employee shall
				submit the warrant, or its equivalent, to the department to be returned to the
				fund in the State Treasury from which the original payroll warrant was drawn.
				Provided, however, an employee may elect to fulfill the call or subpoena on
				accrued time off or personal leave and retain the full amount received for the
				service.
b) Emergency or temporary
				employees shall be allowed time off without pay for such purpose and shall be
				allowed to retain the reimbursement received .
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.775 - Victims' Economic Security and Safety Leave

Current through Register Vol. 48, No. 28, July 12, 2024
In accordance with the Victims' Economic Safety and Security
				  Act [820 ILCS 180 ], a permanent employee of the Office of the Secretary of
				  State or a participant in a work assignment as a condition of receipt of
				  federal or State income-based public assistance, who is a victim of domestic or
				  sexual violence or has a family or household member who is a victim of domestic
				  or sexual violence, shall be entitled to a total of 12 work weeks of unpaid
				  leave in a 12 month period. The 12 month period shall commence with the
				  effective date of the first date of leave. An employee who returns from a leave
				  granted under this Section shall have the rights set forth in Section
				  420.680.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.800 - Vacation

Current through Register Vol. 48, No. 28, July 12, 2024
a) Eligibility:
1) All employees in pay status shall earn
				vacation time. Employees in emergency or temporary status shall not earn
				vacation time unless on leave of absence to accept an emergency or temporary
				appointment.
2) Eligible employees
				shall earn vacation time in accordance with the following schedule:
A) From the date of hire until the completion
				of 5 years of continuous service - 10 work days per year of
				employment.
B) From the completion
				of 5 years of continuous service until the completion of 9 years of continuous
				service - 15 work days per year of employment.
C) From the completion of 9 years of
				continuous service until the completion of 14 years of continuous service - 17
				work days per year of employment.
D) From the completion of 14 years of
				continuous service until the completion of 19 years of continuous service - 20
				work days per year of employment.
E) From the completion of 19 years of
				continuous service until the completion of 25 years of continuous service - 22
				work days per year of employment.
F) From the completion of 25 years of
				continuous service until the completion of 30 years of continuous service - 25
				work days per year of employment.
G) From the completion of 30 years of
				continuous service - 30 work days per year of employment.
3) Vacation time may not be taken in
				increments of less than one hour at a time, but, in conjuction with the first
				one hour increment, may be taken in additional 15 minute increments. Permanent
				part-time and intermittent employees may use vacation time in 15-minute
				increments. Earned vacation time may be taken any time after the initial 6
				month probationary period and shall not be accumulated for more than 24 months
				after the end of the calendar year in which it is earned, except as provided by
				subsection (b)(2).
4) Vacation time
				earned, except by intermittent and permanent part-time employees, shall be
				computed in work hours. After an employee's earned vacation time has been so
				computed, if there remains a fractional balance, the earned vacation time will
				be rounded to the nearest quarter hour.
5) Prorated Vacation for Intermittent and
				Permanent Part-Time Employees: Intermittent and permanent part-time employees
				shall earn vacation in accordance with the schedule set forth in subsection
				(a)(2) on a prorated hourly basis determined by a ratio, the numerator of which
				shall be the hours in pay status each month and the denominator of which shall
				be the normal working hours for that month. Vacation computed on an hourly
				basis may be used in hourly increments.
6) Computation of vacation time of employees
				who have interrupted service qualifying for credit as defined in Section
				420.340
				shall be determined as though all previous service is continuous with present
				service.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.810 - Work Schedules

Current through Register Vol. 48, No. 28, July 12, 2024
Work Schedules: Each operating director shall establish
				  schedules of working hours and work days for his /her department. No schedules
				  of less than 371/2 hours per week shall be approved as a regular workweek. The
				  schedules shall set out starting and quitting times, break times, lunch times
				  and the work days that apply to the employees within the area of supervision.
				  Work schedules shall be submitted to the Director of Personnel for
				  approval.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.820 - Overtime

Current through Register Vol. 48, No. 28, July 12, 2024
a) Overtime: For
				those positions approved by and designated on lists maintained by the Director
				of Personnel, authorized work in excess of an approved work schedule shall be
				overtime. The work may be compensated for in cash or compensatory time as
				determined by the department, provided the designation is in accordance with
				the Fair Labor Standard Act(
				29
				USC 201 et seq.). Overtime work shall be
				distributed as equitably as possible among qualified employees competent to
				perform the services required when overtime is required, and employees shall be
				given as much advance notice as possible. Except as required by law, time spent
				in travel shall not be considered as overtime.
b) Compensatory Time: An employee's overtime
				accumulation shall be liquidated by the utilization of compensatory time off,
				when practical. Where the approved work schedule is less than a 40 hour work
				week, overtime shall be compensated at a straight time rate. Work in excess of
				a 40 hour work week shall be compensated at time and one-half.
c) Compensatory Time Schedule: Any
				compensatory time accumulated shall be scheduled upon the consideration of the
				employee's preference and operational needs of the department, but within the
				fiscal year that it is earned. However, compensatory time earned in the last
				quarter of the fiscal year must be used by the end of the first quarter of the
				next fiscal year.
d) Overtime
				Compensation in Cash: Compensatory time not used within the fiscal year, except
				for time carried over in accordance with subsection (c), may be liquidated in
				cash. Whenever it is not practical to liquidate an employee's overtime with
				compensatory time off, the employee shall be reimbursed in cash. The payment
				shall be at a straight time rate for work in excess of the approved work
				schedule but less than a 40 hour work week. Work in excess of a 40 hour work
				week shall be paid at time and one-half.
e) Overtime Payable Upon Death: Upon the
				death of an employee, the person or persons specified in Section 14a of the
				State Finance Act shall be entitled to receive from the appropriation for
				personal services available for payment of the employee's compensation the sum
				for accrued overtime that would have been paid or allowed to the employee had
				the employee survived.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.830 - Holidays

Current through Register Vol. 48, No. 28, July 12, 2024
a) Authorized
				Holidays: All scheduled employees shall have time off, with full salary
				payment, on the following holidays or dates when the holidays are observed:
New Year's Day
Martin Luther King Day
Lincoln's Birthday
Presidents' Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veteran's Day
Thanksgiving Day (which shall include the Friday immediately
				  following)
Christmas Eve
Christmas Day
General Election Day (on which Members of the House of
				  Representatives are elected)
and any additional days proclaimed as holidays by the
				  Governor or the Secretary of State of the State of Illinois or by the President
				  of the United States.
b)
				Holiday Observance: Subject to any applicable federal or State laws, when
				employees are scheduled and required to work on a holiday, equivalent time off
				will be granted within the following 12 month period at a time convenient to
				the employee and consistent with the department's operating needs.
c) Holiday During Vacation: When a holiday
				falls on an employee's regularly scheduled work day during the employee's
				vacation period, the employee's account will not be charged for accrued
				vacation time for that day.
d)
				Eligibility for Holiday Pay: To be eligible for holiday pay, the employee shall
				be in pay status for the total scheduled hours on the employee's last scheduled
				work day before the holiday and first scheduled work day after the holiday
				unless absence on either or both of these work days is for good cause and
				approved by the department. Dock in pay approved in accordance with FMLA shall
				be deemed the same as pay status for purposes of this Section.
e) Holidays - Regional or Special: The
				Secretary or the Director of Personnel may grant employees full or partial days
				off with pay to meet the unique needs of any region or area within the State.
				Special time off shall not accrue to any other employee in any other region or
				area of the State. The Secretary or the Director of Personnel may grant
				employees full or partial days off with pay to meet the special needs of the
				Office of the Secretary of State.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart D - CONDITIONS OF EMPLOYMENT › Section 420.835 - Notification of Absence

Current through Register Vol. 48, No. 28, July 12, 2024
An employee shall, whenever possible, provide advance notice
				  of absence from work. Absence of an employee for 5 consecutive work days
				  without reporting to the department may be cause for
				  discharge.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart E - GENERAL PROVISIONS › Section 420.1000 - Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) Performance
				Records:
1) Performance records shall
				constitute all material in an employee's official personnel file, including,
				but not limited to, personnel transactions and related documents, performance
				evaluations, attendance records, disciplinary records, correspondence, and
				commendations, that, in the judgment of the Director of Personnel, is relevant
				to determining the appropriateness of proposed or recommended personnel
				transactions.
2) Performance
				records shall be considered by the Director of Personnel in all cases of
				promotion, demotion, discharge, layoff, recall, reinstatement, geographical
				transfer and certification.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart E - GENERAL PROVISIONS › Section 420.1010 - Benefits

Current through Register Vol. 48, No. 28, July 12, 2024
a) Portability of
				Certain Benefits: Sick and vacation leave earned but not taken by employees in
				the course of State employment not subject to the Merit Employment Code shall
				be deemed to have been earned by them at the time they become subject to the
				Code to the extent the benefits are provided and would have been earned under
				this Part.
b) Repayment of Benefit
				Time: Unless otherwise provided by law, employees who return to employment in
				any capacity with the Office of the Secretary of State within 30 days after
				separation of previous employment must, as a condition of their new employment,
				repay the lump sum amount paid for accrued vacation, overtime and sick leave
				within 30 days after the new employment commences. The amount repaid shall be
				deposited into the fund from which the payment was made or the General Revenue
				Fund. Upon repayment, the accrued time shall be credited to the account of the
				employee.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart E - GENERAL PROVISIONS › Section 420.1015 - Proration of Rights and Benefits

Current through Register Vol. 48, No. 28, July 12, 2024
Permanent part-time and intermittent employees shall have all
				  rights and benefits granted by Jurisdictions A, B and C of the Code based on
				  the proration of the part-time or intermittent scheduled hours against the
				  normal 1957.5 hour work year.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart E - GENERAL PROVISIONS › Section 420.1020 - Prohibition of Discrimination

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Discrimination, as defined by the Illinois Human Rights Act [775 ILCS 5 ], the
				Civil Rights Act of 1964 ( 42 USC 2000(d) et seq.), the Americans With
				Disabilities Act of 1990 (
				42 USC 12101
				et seq.), the Genetic Information Nondiscrimination Act of 2008 ( 42 USC
				2000(ff) et seq.), the Age Discrimination Act of 1967 (
				29 USC
				621 et seq.), the Equal Pay Act of 1963 (
				29
				USC 206 et seq.), or other federal or State
				law or regulation, against any person in recruitment, examination, appointment,
				training, promotion, retention, or any other personnel transaction, or because
				of membership in or activity on behalf of employee labor organizations, or any
				other non-merit factor is prohibited. The Director of Personnel will use bona
				fide occupational qualifications for consistency purposes in making employment
				decisions.
b) Any applicant or
				employee who feels adversely affected in employment because of discrimination
				shall have resort to the grievance procedure established in Section
				420.600.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 420 - DEPARTMENT OF PERSONNEL › Subpart E - GENERAL PROVISIONS › Section 420.1030 - Other Provisions

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Interpretation and Application of Rules: The Director of Personnel shall
				determine the proper interpretation and application of each provision of this
				Part. The decision of the Director of Personnel as to the proper interpretation
				or application of any such rule shall be final and binding upon all departments
				and employees affected unless or until modified or reversed by the Merit
				Commission or the courts. All departments and employees shall comply with the
				Director of Personnel's decision in the absence of a written opinion of the
				Attorney General or a written directive of the Merit Commission declaring the
				Director of Personnel's decision to be unlawful.
b) Policy: The Director of Personnel shall
				promulgate policy necessary to obtain compliance with this Part and with the
				Code.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart B - CLASSIFICATION AND PAY › Section 500.110 - Position Classification

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Classification Plan: The Director shall maintain, and revise when necessary, a
				uniform position classification plan for positions under the Merit Employment
				Code based on the similarity of duties and responsibilities assigned so that
				the same schedule of pay may be equitably applied to all positions in the same
				class, under the same or substantially the same employment conditions. However,
				the pay of an employee whose position is reduced in rank or grade by
				reallocation because of loss of duties or responsibilities after his/her
				appointment to such position, shall not be required to be lowered for a period
				of one year after the position reallocation.
b) Allocation: It is the responsibility of
				each department head to report to the Director any significant changes in the
				duties of every position within the department. At the request of a department
				head, or at the discretion of the Director, a survey, audit, or such other
				investigation as may be deemed necessary by the Director shall be made to
				determine the proper allocation of any position to a class. Upon written
				request of an employee, such investigation as may be deemed necessary by the
				Director shall be made to determine the proper allocation of the employee's
				position. After making such survey, audit, or other investigation, the
				Department of Personnel shall notify the department head in which such position
				is located of its decision as to the proper allocation of the position in
				question. It shall be the responsibility of the department head in which the
				position is located to notify the incumbent of said position of the decision of
				the Department of Personnel.
c)
				Reconsideration:
1) Within 30 days after
				receiving notice of such decision, the incumbent in such position may make a
				request in writing of the Director for a reconsideration of the decision.
				Thereafter, the Director shall reinvestigate the duties and responsibilities of
				such position and related positions, if necessary, and the affected employee
				shall be given a reasonable opportunity to be heard.
2) After such investigation, the Director
				shall render a decision in writing and it shall be served on the employee in
				person or by certified mail, return receipt requested, at the last address
				shown in the personnel file. The effective date of the Director's reconsidered
				decision shall be the date such request for reconsideration was received by the
				Director.
3) An employee wishing to
				appeal the Director's reconsidered decision shall serve upon the Merit
				Commission notice of appeal of said reconsidered decision in writing within 15
				calendar days after receipt of notice of the reconsidered decision. A copy of
				the notice of appeal shall also be served upon the Director.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart B - CLASSIFICATION AND PAY › Section 500.120 - Pay Plan

Current through Register Vol. 48, No. 28, July 12, 2024
a) Establishment of
				Plan: The Director shall prepare and maintain a Pay Plan for all employees
				subject to Jurisdiction A of the Merit Employment Code in accordance with the
				applicable provisions of the Code.
b) Provisions of the Pay Plan: The Pay Plan
				shall provide for uniform and equitable starting rates of pay, the time and
				manner in which subsequent changes of salary may be made, the rate each
				employee is to be paid, and for rates that are fair and reasonable compensation
				for the type of employment and services rendered. The Pay Plan may also include
				other provisions not inconsistent with law to assist in the administration of
				good personnel practices for the Office of the Comptroller.
c) Approval of Pay Plan: The Pay Plan and
				amendments thereto shall be prepared by the Director after consultation with
				department heads. After preparing the Pay Plan or any amendments, the Director
				shall submit it to the Comptroller. The Pay Plan, or amendments thereto, shall
				become effective only after approval by the Comptroller.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.210 - Application and Examination

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Examination:
1) The Director shall conduct
				examinations to test the relative fitness of applicants for positions subject
				to Jurisdiction B of the Code. Examinations may include an evaluation of such
				factors as education, experience, training, capacity, knowledge, manual
				dexterity, character, and physical fitness. Tests shall be job related and may
				be written, oral, physical demonstration of skill, an evaluation of physical or
				manual fitness, or an evaluation of education and experience. Examinations
				shall consist of one or more tests in any combination. Where minimum or maximum
				requirements are established for any examination, they shall be specified in
				the examination announcement.
2)
				Applicants shall not be questioned with respect to non-merit matters except as
				is necessary to meet the requirements of law or State policy.
3) In lieu of announcing or conducting
				examinations, the Director may accept the results of competitive examinations
				conducted by any established merit system subject to the Director's
				determination that such examinations are comparable in difficulty and
				comprehensiveness to those conducted by the Department of Personnel for similar
				positions.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.220 - Trainees

Current through Register Vol. 48, No. 28, July 12, 2024
a) Programs: The
				Director may establish trainee or apprenticeship programs for new and/or
				incumbent employees in accordance with the Position Classification Plan or at
				the request of a department. No trainee position under this Section shall be
				established in any class other than a trainee class. A trainee or
				apprenticeship program shall prescribe the purpose, duration, and method of
				selection and shall include curriculum information and employee benefits in a
				form and manner required by the Director. A trainee or apprenticeship program
				may be established for one or more of the following purposes and shall be for a
				duration not to exceed the limits stated in the class specifications therefor.
1) To develop, through an established program
				of supervised training and experience, qualified employees for positions which
				are, in the judgment of the Director, difficult to fill with qualified
				employees;
2) To cooperate with
				recognized educational institutions and organizations by making available
				opportunities for supervised training and work experience required for
				satisfactory completion of such cooperative or affiliated training
				programs;
3) To provide specialized
				orientation and training necessary for satisfactory performance of jobs in
				technical or professional fields;
4) To attract and interest better qualified
				employees to State service by selecting outstanding persons and giving them
				supervised work experience during their period of academic training.
5) To provide training or developmental work
				experience for the socially, culturally, economically, or physically
				disadvantaged which would assist them in acquiring or augmenting employment
				skills and/or provide employment opportunities of limited duration.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.225 - Intermittents

Current through Register Vol. 48, No. 28, July 12, 2024
a) Intermittent
				Positions: The Director shall, as required to fulfill the operating needs of a
				department, establish intermittent positions to perform work seasonal in nature
				or to help in periods of increased workloads. Intermittent positions shall not
				be established in place of permanent positions. Appointments shall be made to
				such positions in the same manner as appointments to permanent
				positions.
b) Limitations on
				intermittent employees: An intermittent employee shall be subject to the
				following limitations and conditions of employment, but shall otherwise be
				covered by the full benefits of Jurisdictions A, B and C:
1) An intermittent employee shall not be used
				as a replacement for a permanent employee, but may substitute for an absent
				employee.
2) An intermittent
				employee shall work a maximum of 1200 hours per year (12-month period), minimum
				of 600 hours. An effort shall be made to balance the hours worked among
				intermittents. An intermittent employee who works more than 1200 hours shall be
				reassigned in accordance with Section
				500.110(a),
				(b) and (c) to a permanent full-time
				position. An intermittent employee offered work less than the minimum of 600
				hours shall be considered suspended without cause and may grieve or appeal in
				accordance with the applicable rules regarding suspension.
3) The continuous service of an intermittent
				employee shall be computed on the basis of hours worked, each 7 hours being
				equivalent to one day.
4) An
				intermittent employee shall accrue sick and vacation leave on a prorated basis,
				dependent upon the amount of time in pay status during a given month.
5) An intermittent employee shall receive
				full pay for an official holiday if scheduled to work that day of the week and
				if he or she works the last scheduled work day before the holiday and the first
				scheduled work day after the holiday.
6) An intermittent employee refusing to be
				scheduled three times in one calendar quarter shall be considered for discharge
				for failure to perform assigned duties, if given 24-hour notice of scheduling,
				unless proof of illness or death in the family is presented.
7) A semiannual review of the intermittent
				program shall be made by the Director of Human Resources to insure compliance
				with this Part.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.230 - Continuous Service

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition:
1) Continuous service is the uninterrupted
				period of service from the date of original appointment to State service except
				as provided for in Section
				500.230(g).
2) Employees who have accrued continuous
				service in another merit system in State service or who have accrued continuous
				service in State service not covered by a merit system, and who have been
				transferred to a department subject to the Personnel Code, shall be given such
				credit for said service as shall be determined by the Director or required by
				law.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.240 - Performance Review

Current through Register Vol. 48, No. 28, July 12, 2024
a) Performance
				Records:
1) Performance records shall
				constitute all material in an employee's personnel file which, in the judgment
				of the Director, is relevant to determining the appropriateness of proposed or
				recommended personnel transactions.
2) Such records shall be considered by the
				Director in all cases of promotion, demotion, discharge, layoff, recall,
				reinstatement, geographical transfer, and certification.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.250 - Probationary Status

Current through Register Vol. 48, No. 28, July 12, 2024
a) Probationary
				Period:
1) A probationary period of six
				months (910 hours for intermittent employee) shall be served by:
A) an employee who enters service or
				commences a new period of continuous service;
B) an employee who is reinstated as provided
				under Section
				500.290(a);
C) an employee who is appointed from an open
				competitive eligible list, whether or not it is considered an advancement in
				rank or grade. Trainees whose positions are allocated upward may achieve
				probationary status pursuant to Section
				500.220(c).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.260 - Promotions

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definitions: The
				appointment of an employee, with the approval of the department head and the
				Department of Personnel to a vacant position in a class in higher salary grade
				than the former class.
b)
				Eligibility for Promotion: The Director may approve the promotion of qualified
				employees who have established eligibility for the appropriate class, in
				accordance with merit standards set forth in Section
				500.210(a).
c) Limitations on Promotions: No provisional,
				temporary, emergency, or probationary employee shall be promoted unless the
				employee has previously held certified status during his current period of
				continuous service.
d) Failure to
				Complete Probationary Period:
1) A promoted,
				certified employee who fails to satisfactorily complete the probationary period
				in the promoted position because of inability to perform the duties and
				responsibilities of the new promoted position shall be returned to a position
				in the class, department, and locality and with the status from which
				promoted.
2) A promoted employee
				who is demoted during a probationary period shall serve a probationary period
				of 3 months unless he/she had previously held certified status in the former
				class in which case the return shall be to certified status.
3) A promoted employee previously certified
				may be discharged for cause during the probationary period and in such event,
				the employee has the same rights to appeal as a certified employee.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.270 - Employee Transfer

Current through Register Vol. 48, No. 28, July 12, 2024
a) Transfer: A
				transfer is the assignment of an employee to a vacant position whose
				classification has the same maximum permissible salary or rate.
b) Intra-Agency Transfer: An employee may be
				transferred to a position in the same class to which appointed or to a position
				involving similar qualifications, duties, responsibilities, and salary range,
				in another department, section, or other unit within the office. No such
				transfer shall be made without the approval of the Director.
c) Inter-Agency Transfer: An employee may be
				transferred to a position in the same class, or to a position involving similar
				qualifications, duties, responsibilities, and salary range in another agency or
				jurisdiction, with the approval of both agencies, the Directors, and with the
				consent of the employee.
d)
				Geographical Transfer: Geographical transfer is the transfer of an employee
				from one geographical location in the State to another for the performance of
				duties other than temporary assignments or details for the convenience of the
				employer. Geographical transfers shall be made only with the approval of the
				Director. An employee who refuses to accept a geographical transfer must report
				for duty at the new locations but may make written appeal of such transfer to
				the Merit Commission within 15 days after the effective date of the transfer.
				An employee shall be reimbursed for all reasonable transportation and moving
				expenses incurred in moving to a new location because of permanent geographical
				transfer unless such transfer was applied for by the employee.
e) Rights of Transferred Employees: A
				transferred employee shall retain status, continuous service, and all accrued
				benefits.
f) Transfer of Duties:
				When the duties of a position are relocated by transfer or by abolition and
				reestablishment and when said duties are substantially the same, an incumbent
				employee may elect to relocate and retain the duties of the position.
g) Limitation on Transfers: Temporary,
				emergency, and provisional employees shall not be transferred.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.275 - Demotion

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition:
1) Demotion is the assignment of an employee
				to a vacant position in a class having a lower maximum permissible salary or
				rate than to the class from which the demotion was made for reasons of
				inability to perform work of the class from which the demotion was
				made.
2) A department head may
				initiate demotion of an employee by filing a written statement of reasons for
				demotion with the Director in the form and manner prescribed. Such written
				statement shall be signed by the head of the department and shall contain
				sufficient facts to show good cause for the demotion. No demotion shall become
				effective without the prior approval of the Director who shall take into
				consideration the employee's education, experience, and performance
				records.