Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 110 - STATE ADMINISTRATION OF THE FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR SMALL CITIES › Subpart A - COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM › Section 110.110 - Administrative Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
The administrative requirements detailed in this Section, as
				  well as those enumerated in 47 Ill. Adm. Code 1, are applicable to any grant
				  awarded with respect to this Part.
a)
				Compensation: The method of compensation shall be in accordance with the
				applicable State laws relative to that compensation by which the Department is
				governed. Payments to the grantee are subject to the receipt of electronic
				requests for fund transfers or expenditure summaries. The first payment for
				program initiation may be an advance and should be the amount necessary to meet
				the first month's non-administrative cost needs. Thereafter, the payments are
				dual purpose in that they will be sufficient to cover the non-administrative
				expenditures to date, as well as the cash needs of the grantee for the next 30
				days. Administrative costs may be drawn in the same manner, or the grantee may
				draw down administrative needs in equal, quarterly increments. Each request
				shall be certified to the effect that the grantee has performed in conformance
				with the Grant Agreement and that it is entitled to receive the amount
				requisitioned.
b) Reporting: An
				electronic reporting system or an Expenditure Summary and Payment Request form
				shall be submitted to the Department to request cash.
c) Procurement: Units of General Local
				Government (UGLG) may use their own procurement procedures, which reflect
				applicable State and local laws and regulations, provided that the procurement
				conforms to federal procurement regulations ( 2 CFR 200 ). In addition,
				Illinois statutes must also be considered when establishing procurement
				procedures. Statutes that may apply can be found at:
http://www.ilga.gov/legislation/ilcs/ilcs.asp
in:
Chapter 50 - Local Government
Chapter 55 - Counties
Chapter 60 - Townships
Chapter 65 - Municipalities
Units of General Local Government should follow the stricter
				  regulation, whether federal, State or local government, and consult the
				  Illinois Community Development Block Grant (CDBG) Grants Management Handbook
				  for specific steps and requirements in the process.
d) Records: CDBG records shall be maintained
				in accordance with 24 CFR 85, the Illinois Local Records Act [ 50 ILCS 205 ],
				and
				24 CFR
				570.490 (2004) and are subject to the Freedom
				of Information Act [ 5 ILCS 140 ].
e) Financial Management
1) Grantees shall comply with financial
				management procedures provided in OMB Circular A-87, "Cost Principles for State
				and Local Governments", published May 4, 1995, and standards promulgated by the
				American Institute of Certified Public Accountants (AICPA), Harborside
				Financial Center, 201 Plaza 3, Jersey City NJ 07311, June 2003, no later
				editions are incorporated.
2)
				Audits shall be conducted in accordance with the Comptroller General's
				Standards for Audits of Governmental Organizations, Programs, Activities, or
				Functions, and the General Accounting Office's Guidelines for Financial and
				Compliance Audits of Federally Assisted Programs available from U.S.
				Comptroller General Standards, U.S. General Accounting Office, 441 G Street NW,
				Washington DC 20548.