Connecticut Administrative Code › Title 19a - Public Health and Well-being › 41 - Birth Certificates: Filing Requirements and Access › Section 19a-41-4 - Electronic vital records

Current through July 10, 2024
(a)
Definitions.
As used in this section:
(1) "Authentication of an electronic vital
			 record" means affixing to a vital record transmitted to the department via an
			 electronic vital records system the user identification, password or other
			 means of electronic identification, as incorporated in the electronic vital
			 records system, of the creator of the record or his designee. By affixing an
			 assigned user identification, password or other means of electronic
			 identification, as incorporated in the electronic vital records system, to a
			 record transmitted electronically to the department, the creator or the
			 creator's designee affirms that he or she is the transmitter of the record and
			 that the information transmitted is authentic. The department may from time to
			 time incorporate in the electronic vital records system such other means of
			 electronic identification based on the ability of such means to establish the
			 identity of each user of the system.
(2) "Authorized entity" means any person,
			 facility or institution, which is authorized by the department to transfer an
			 electronic vital record through a controlled process, including but not limited
			 to the following persons or institutions:
(A)
			 Local Registrars as defined by section
			 7-36 of the
			 Connecticut General Statutes
(B)
			 Health care facility personnel affiliated with certifying births and
			 deaths
(C) Funeral Directors and
			 Embalmers licensed by the State of Connecticut
(D) Chief Medical Examiner
Authorization shall be approved by the department in writing,
				on a form supplied by the department. Upon approval, the department shall
				provide an authorized entity with a security identification code and password
				to access the system. The department may revoke authorization if it is
				determined that the authorized entity is not abiding by the controlled process
				as described in subsection (c) of this section.
An authorized entity may approve a designated individual to
				electronically create and transmit vital records to the department and to the
				local registrars of vital statistics. The designee shall be an individual whose
				regular work duties include assisting the authorized entity in creating and
				transmitting vital records. Authorization for the designee shall be granted in
				writing upon a form supplied by the department. The department shall also sign
				such form for final approval of the authorization. Upon approval, the
				department shall provide the designee with a security code and user
				identification code and password to access the system.
(3) "Commissioner" means the
			 commissioner of public health.
(4)
			 "Controlled process" means a department approved, written administrative
			 protocol that defines how an authorized entity protects the integrity and
			 confidentiality of vital records that are electronically transmitted, and
			 includes the criteria set forth in subdivision (4) of subsection (c) of this
			 section.
(5) "Department" means the
			 department of public health.
(6)
			 "Electronic" means relating to technology having electrical, digital, magnetic,
			 wireless, optical, electromagnetic, or similar capabilities.
(7) "Electronic signature" means an
			 electronic sound, symbol, or process attached to or logically associated with a
			 record and executed or adopted by a person with the intent to sign the
			 record.
(8) "Electronic vital
			 record" means a vital record created, amended, stored, generated, received or
			 communicated by electronic means by the department or an authorized
			 entity.
(9) "Electronic vital
			 records system" means a system used by the department to electronically collect
			 and transmit vital statistics data and which is designed to ensure that data is
			 not corrupted in the transmission process.
(10) "Local registrar of vital statistics"
			 means the local registrar of births, marriages and deaths or any local public
			 official charged with the care of returns relating to vital statistics as
			 defined in section
			 7-36 of the
			 Connecticut General Statutes.
(11)
			 "Superintendent of registration of vital statistics" means the commissioner of
			 public health as defined in section
			 19a-40
			 of the Connecticut General Statutes.
(12) "Vital record" means a certificate of
			 birth, death, fetal death or marriage as defined in section
			 7-47a(3)
			 of the Connecticut General Statutes.