reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.280 - Layoffs and Reemployment

Current through Register Vol. 48, No. 28, July 12, 2024
a) Layoff
				Procedure:
1) A department head may request
				the layoff of an employee because of lack of funds, material change in duties
				or organization, or lack of work, or the abolition of a position for any of
				these reasons. Based on class, department, or other designation, layoffs shall
				be within organizational units justified by operations and approved prior to
				the layoffs by the Director.
2) A
				proposed layoff is subject to the approval of the Director before becoming
				effective and shall include the following in the organizational unit in which
				the layoff is proposed:
A) A list of all
				employees showing status and total continuous service;
B) A listing of those employees to be laid
				off;
C) Performance records of all
				employees in classes affected by layoff plan;
D) An explanation of any layoff not in order
				of continuous service;
E) An
				explanation of the organizational unit selected, reflecting department,
				facility, geographical, operational, and other elements deemed relevant by the
				department head.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.285 - Voluntary Reduction

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Voluntary Reduction of Certified and Probationary Employees: Certified and
				probationary employees may voluntarily request or accept assignment to a vacant
				position in a class having a lower maximum permissible salary or rate. All
				requests for or acceptances of such voluntary reductions shall be in writing
				and shall be signed by the employee and be directed to the head of the
				department in which the vacant position exists. No reduction shall become
				effective without the written approval of the Director. A certified employee
				who is assigned and accepts a voluntary reduction in grade shall be certified
				in the lower class without serving a probationary period; provided, however, if
				reduction results in return to a trainee class or other class for which there
				is no provision for certification in said class, the individual's certification
				shall be terminated.
b) Limitations
				in Voluntary Reduction: Temporary, emergency, and provisional employees shall
				not be granted a request for voluntary reduction.
c) Employee Opportunity to Seek Voluntary
				Reduction: A certified employee or an employee serving a probationary period
				subsequent to promotion from a position in which certified who is subject to
				layoff as a result of the Director's approval of a layoff plan shall be
				promptly notified thereof of the effective date of layoff and shall then be
				advised of the opportunity to request voluntary reduction to a current vacant
				position in accordance with Section
				500.285(a).
				An employee seeking voluntary reduction must request such in writing to the
				head of the employing department prior to the proposed effective date of
				layoff.
d) Order of Preference in
				Voluntary Reduction: In the event a certified employee or an employee serving a
				probationary period subsequent to promotion from a position in which the
				employee was certified requests voluntary reduction as a result of his/her
				pending layoff, the certified employee shall be preferred in seniority order
				for any current vacant position in a lower class within the same department and
				location in which the employee is then incumbent at the time of such layoff
				over any probationary or provisional employees, any applicant on an eligible
				list for such vacant position, and any certified employee requesting such
				reduction who is not subject to layoff.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart C - MERIT AND FITNESS › Section 500.290 - Resignation and Reinstatement

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Resignation: An employee who voluntarily leaves the Office of the Comptroller
				shall, except in emergency circumstances approved by the Director, give advance
				notice of intent not less than 15 calendar days before its effective date.
				Resignation in good standing shall mean that the employee gave the required
				notice, or that emergency circumstances justified failure to do so, and that
				the employee's conduct and work performance were satisfactory at the effective
				date thereof.
b) Reinstatement:
1) On request of a department head, the
				Director may reinstate an employee who was formerly certified under the
				Comptroller Merit Employment Code and who resigned or terminated in good
				standing or whose position was reallocated downward or who was laterally
				transferred or whose name was placed on a reemployment list. Such reinstatement
				may be to a position in the class to which the employee was assigned prior to
				resignation, termination, downward allocation, lateral transfer, or layoff or
				to an equivalent or lower position in a related series. The Director may
				reinstate an employee who was formerly certified under the "State Personnel
				Code," the Secretary of State Merit Employment Code or the University Civil
				Service System of Illinois. A reinstated employee shall serve an additional six
				month probationary period in the position. Requests for reinstatement shall be
				accompanied by the employee's performance records when available.
2) A certified employee whose name appears on
				a reemployment list may be reinstated to a position other than the position to
				which the employee is eligible for reemployment. If reinstated to a position in
				the same or a higher pay grade than that for which the employee is eligible for
				reemployment, then upon satisfactory completion of the new probationary period,
				the employee's name shall be removed from the reemployment list. If reinstated
				to a position in a lower pay grade than that for which the employee is eligible
				for reemployment, it shall have no effect on the employee's reemployment
				rights.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart D - CONDITIONS OF EMPLOYMENT › Section 500.310 - Grievance Procedure

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Grievance - Definition: Any employee of the Comptroller may grieve as to the
				application of the Merit Employment Code, this Part or any policy arising
				hereunder as to the impact of such application upon his/her employment
				condition or his/her status.
b)
				Grievance Procedure - Limitation:
1) The Rules
				of the Department and the official policy arising thereunder are not grievable
				matters. Probationary terminations, charges seeking discharge, demotion, or
				suspensions totaling more than 30 days in any 12 month period of certified
				employees, appeals of allocation of duties, or transfers from one geographical
				area in the State to another are not subject to grievance procedure.
2) An employee shall be allowed reasonable
				time with pay during working hours for the presentation of a grievance,
				provided the employee has obtained permission from his/her immediate supervisor
				and the employee's absence will not interfere with agency operations.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart D - CONDITIONS OF EMPLOYMENT › Section 500.320 - Leave of Absence

Current through Register Vol. 48, No. 28, July 12, 2024
a) Sick Leave:
				All employees, excepting those in emergency, intermittent, per diem, or
				temporary status unless such status is the result of accepting a non-permanent
				working assignment in another class, shall accumulate sick leave at the rate of
				one day for each month's service. Intermittent employees shall accrue sick
				leave on a prorated basis. Sick leave may be used for illness, disability, or
				injury of the employee, appointments with doctor, dentist, or other
				professional medical practitioner and also may be used for not more than 30
				days in one calendar year in the event of serious illness, disability, injury,
				or death of a member of the employee's immediate family. The Department may
				require evidence to substantiate that such leave days were used for the
				purposes herein set forth.
b)
				Accumulation of Sick Leave: Employees shall be allowed to carry over from year
				to year of continuous service any unused sick leave allowed under this Part and
				shall retain any unused sick leave accumulated prior to the effective date of
				this Part.
c) Advancement of Sick
				Leave: An employee with more than two years continuous service whose personnel
				records warrant it may be advanced sick leave with pay for not more than 10
				working days with the written approval of the department head and the Director.
				Such advances will be charged against sick leave accumulated later in
				subsequent service. If an employee is terminated prior to repayment of advanced
				sick days, one day's pay for each day owed shall be retained by the agency or
				repaid by the employee.
d) Leave
				for Personal Business:
1) All employees,
				excepting those in emergency, per diem, or temporary status, shall be permitted
				21 hours (or the equivalent 3 working days) of leave for personal business each
				calendar year with pay. Intermittent employees shall receive leave for personal
				business on a prorated basis. Such personal days may be used for occurrences or
				observance of religious holidays, Christmas shopping, absence due to severe
				weather conditions, or for other similar personal reasons but shall not be used
				to extend a holiday or annual leave except as permitted in advance by the
				department head through prior written approval. Employees entitled to receive
				such leave who enter service during the year shall be given credit for such
				leave at the rate of 3 1/2 hours (1/2 day) for each two months service for the
				calendar year in which hired. Such personal leave may not be used in increments
				of less than one hour at a time. Except for those emergency situations which
				preclude the making of prior arrangements, such days off shall be scheduled
				sufficiently in advance to be consistent with operating needs of the
				employer.
2) Personal leave shall
				not accumulate from calendar year to calendar year.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart D - CONDITIONS OF EMPLOYMENT › Section 500.330 - Holidays

Current through Register Vol. 48, No. 28, July 12, 2024
a) Authorized
				Holidays: All employees shall have time off, with full salary payment, on the
				following holidays:
New Year's Day
Martin Luther King Day
Lincoln's Birthday
Washington's Birthday
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas Day
General Election Day (on which members of the House of
				  Representative are elected)
and any additional days proclaimed as holidays or non-working
				  days by the Comptroller of the State of Illinois or by the President of the
				  United States.
b) Holiday
				Observance: Where employees are scheduled and required to work on a holiday,
				equivalent time off will be granted within the following twelve month period at
				a time convenient to the employee and consistent with the department's
				operating needs.
c) Holiday During
				Vacation: When a holiday falls on an employee's regularly scheduled work day
				during the employee's vacation period, an extra day shall be added to the
				employee's vacations.
d)
				Eligibility for Holiday Pay: To be eligible for holiday pay, the employee shall
				work the employee's last scheduled work day before the holiday and first
				scheduled work day after the holiday unless absence on either or both of these
				work days is for good cause and approved by the department head. Intermittent
				employees are eligible for holiday pay under conditions stated in Section
				500.225(b)(5).
e) Holidays - Regional or Special: The
				Comptroller or the Director may grant employees full or partial days off with
				pay to meet the unique needs of any region or area within the State. Such
				special time off shall not accrue to any other employee in any other region or
				area of the State.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart D - CONDITIONS OF EMPLOYMENT › Section 500.340 - Vacation

Current through Register Vol. 48, No. 28, July 12, 2024
a) Eligibility:
				Employees, except emergency, temporary, and those paid pursuant to Part II,
				Section 3, of the Pay Plan, shall earn vacation time. No employee on leave of
				absence may earn vacation except when the leave was for the purpose of
				accepting a temporary working assignment in another class.
b) On and after July 1, 1979: Eligible
				employees shall earn vacation time in accordance with the following schedule:
1) From the date of hire until the completion
				of five years of continuous service: 10 working days per year of
				employment.
2) From the completion
				of five years of continuous service until the completion of nine years of
				continuous service: 15 workdays per year of employment.
3) From the completion of 9 years of
				continuous service until the completion of 14 years of continuous service: 17
				workdays per year of employment.
4)
				From the completion of 14 years of continuous service until the completion of
				19 years of continuous service: 20 workdays per year of employment.
5) From the completion of 19 years of
				continuous service until the completion of 25 years of continuous service: 22
				workdays per year of employment.
6)
				From the completion of 25 years of continuous service: 25 workdays per year of
				employment.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart D - CONDITIONS OF EMPLOYMENT › Section 500.350 - Work Schedules

Current through Register Vol. 48, No. 28, July 12, 2024
Each supervisor and/or department head shall prepare a
				  schedule of working hours and work days pertaining to his/her work unit. Such
				  schedule shall set out starting and quitting times, break times, lunch time,
				  and the work days that apply to the employees within his/her area of
				  supervision. Work schedules shall be submitted to the Director for his
				  approval. Upon approval, the schedules shall be posted and complied with by all
				  of the employees within the work unit.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart D - CONDITIONS OF EMPLOYMENT › Section 500.360 - Overtime

Current through Register Vol. 48, No. 28, July 12, 2024
a) Overtime: For
				those positions approved by the Director and designated on lists maintained by
				the Director, authorized work in excess of an approved work schedule shall be
				overtime. Such work may be compensated for in cash or compensatory time as
				determined by the department. Overtime work shall be distributed as equitably
				as possible among qualified employees competent to perform the services
				required when overtime is required. Employees shall be given as much advance
				notice as possible. Except where required by law, time spent in travel shall
				not be considered overtime.
b)
				Compensatory Time: An employee's overtime accumulation shall be liquidated by
				the utilization of compensatory time off, when such utilization is practical.
				Where the approved work schedule is less than a 40 hour work week, overtime
				shall be compensated as a straight time rate. Work in excess of a 40 hour week
				shall be compensated at time and one-half.
c) Compensatory Time Schedule: Compensatory
				time shall be scheduled at the employee's preference excepting in those
				circumstances where, with reasonable certainty, such absence would be harmful
				to the operation of his/her work unit.
d) Overtime Compensation in Cash: Whenever it
				is not practical to liquidate an employee's overtime with compensatory time
				off, the employee shall be reimbursed in cash. Such payment shall be paid at
				straight-time rate for work in excess of the approved work schedule but less
				than a 40 hour work week. Work in excess of a 40 hour work week shall be paid
				at time and one-half.
e) Overtime -
				Accumulation: All employee overtime compensation shall be liquidated within 45
				calendar days of its accumulation.
f) Overtime Payable Upon Death: Upon the
				death of an employee, the person or persons specified in Section 14a of "An Act
				in relation to State finance," approved June 10, 1919, as now or hereafter
				amended (Ill. Rev. Stat. 1981, ch. 127, par. 150a), shall be entitled to
				receive from the appropriation for personal services theretofore available for
				payment of the employee's compensation such sum for accrued overtime as would
				have been paid or allowed to such employee had the employee survived.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.410 - Public Records

Current through Register Vol. 48, No. 28, July 12, 2024
Except as otherwise provided in this Subpart E, all records
				  of the Department including eligible lists shall be public records and shall be
				  available for inspection on written request to the Director.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.415 - Time and Manner of Inspection

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The records of the Department shall be available for inspection during
				regularly scheduled hours of work. Such records may be inspected only in the
				presence of an authorized employee of the Department.
b) In the event the working conditions or the
				number of persons inspecting such records or the volume of records to be
				inspected interfere with the operations of the Department, the Director may
				schedule appointments for the inspection of such records.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.420 - Employee Roster Files

Current through Register Vol. 48, No. 28, July 12, 2024
The Director shall establish and maintain personnel files for
				  employees subject to the Code showing the name, sex, county of residence, date
				  of birth, date of original appointment to service, date of promotions,
				  demotions, transfers, and other transactions, present position title, status,
				  salary, and the operating department wherein the employee is
				  assigned.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.425 - Confidential Records

Current through Register Vol. 48, No. 28, July 12, 2024
The following records of the Department of Personnel shall be
				  confidential and not available for public inspection:
a) Personal history of employee. The employee
				or authorized agent may inspect the employee's personal history and personnel
				file; if authorization is in writing and signed by employee.
b) Reports of medical, psychological, and
				psychiatric examinations. An employee may inspect such reports pertaining to
				him/her.
c) All parts of
				examinations. An employee or applicant may inspect his/her own answer
				sheet.
d) The identity, complete
				questionnaire, and other documents related to salary surveys. Results of salary
				surveys shall be available.
e) No
				records of personnel transactions including requisitions and referrals will be
				made available until such transactions have been completed.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.435 - Notification of Absence

Current through Register Vol. 48, No. 28, July 12, 2024
An employee shall, whenever possible, provide advance notice
				  of absence from work. Absence of an employee for 5 consecutive days without
				  reporting to the department may be cause for discharge.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.440 - Review of Attendance Records

Current through Register Vol. 48, No. 28, July 12, 2024
An employee shall have the right to review his/her attendance
				  record on file in his/her operating department or the Department of
				  Personnel.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.445 - Undated Forms

Current through Register Vol. 48, No. 28, July 12, 2024
No supervisor or other person in a position of authority
				  shall demand or request that an employee sign an undated resignation or any
				  blank form. No employee shall be required to sign such a form. Any such demand
				  shall entitle the employee to immediate appeal to the
				  Director.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.450 - Incomplete Forms

Current through Register Vol. 48, No. 28, July 12, 2024
Any information placed on a form or any modification or
				  alteration of existing information made on a form subsequent to having been
				  signed by an employee shall be null and void insofar as it may affect the
				  employee, the employee's position, or condition of employment. Any employee
				  required to sign any form prepared pursuant to this Part shall be given a copy
				  of it at the time the employee's signature is affixed.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.460 - Portability of Certain Benefits

Current through Register Vol. 48, No. 28, July 12, 2024
Sick leave earned but not taken by employees in the course of
				  employment not subject to the Merit Employment Code shall be deemed to have
				  been earned by them at the time they become subject to such jurisdiction to the
				  extent such benefits are provided and would have been earned
				  hereunder.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.470 - Effective Date of Rules

Current through Register Vol. 48, No. 28, July 12, 2024
This Part and amendments thereto shall become effective 10
				  days after copies thereof have been filed with the Secretary of State - Index
				  Division, except that, in case of emergency, Rules or amendments thereto may
				  become effective immediately upon such filing if accompanied by a certificate
				  executed by the Director pursuant to applicable provisions of the Illinois
				  Administrative Procedure Act (Ill. Rev. Stat. 1991, ch. 127, pars. 1001-1 et
				  seq.).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.475 - Savings Clause

Current through Register Vol. 48, No. 28, July 12, 2024
If any Section or part of any Section of this Part shall be
				  held invalid, the remaining provisions of the Part shall have, and be given
				  full force and effect as completely as if the invalidated part had not been
				  included therein.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 500 - PERSONNEL RULES › Subpart E - GENERAL PROVISIONS › Section 500.480 - Interpretation and Application of Rules

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of Personnel shall determine the proper
				  interpretation and application of each Rule of the Department of Personnel. The
				  decision of the Director as to the proper interpretation or application of any
				  such rule shall be final and binding upon all departments and employees
				  affected thereby unless or until modified or reversed by the Commission or the
				  courts. All departments and employees shall comply with the Director's decision
				  in the absence of a written opinion of the Attorney General or a written
				  directive of the Commission declaring the Director's decision to be
				  unlawful.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 510 - SICK PAY PLANS › Section 510.10 - Statement of Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) Pursuant to
			 the authority granted the Comptroller in Section 36 of "An Act in relation to
			 State finance", approved June 10, 1919, (Ill. Rev. Stat., 1979, ch. 127, par.
			 167.04 ), these rules are promulgated to set forth procedures to be followed by
			 State agencies in implementing sick pay plans.
b) Effective July 1, 1981, each personnel
			 jurisdiction shall establish a sick pay plan. For the purposes of these Rules,
			 the term "personnel jurisdiction' means the department, institution, board,
			 commission, office, court or agency having legal authority to establish rates
			 of compensation for employees.*
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 510 - SICK PAY PLANS › Section 510.20 - Calculating Gross Wages Subject to Social Security Withholding

Current through Register Vol. 48, No. 28, July 12, 2024
a) Effective
			 January 1, 1982, Departments need not separately report sick pay for personal
			 illness or accidental disability. By the terms of Public Law 97-123, sick pay
			 paid after January 1, 1982, during the first 6 months the employee is off work
			 is subject to Social Security Withholding. Social Security Withholdings on sick
			 pay beyond the first 6 months the employee is off work may be subject to
			 refund. Questions concerning refunds should be directed to the Accounting
			 Division of the State Employees' Retirement System.
b) For the purposes of these Rules, the term
			 "Department" means any department, institution, board, commission, office,
			 court or any agency of the State having the power to certify payrolls to the
			 State Comptroller authorizing payments of salary or wages against State
			 appropriations, or against trust funds held by the State Treasurer, except
			 those departments included under the term "Employer" in the State Universities
			 Retirement System.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 510 - SICK PAY PLANS › Section 510.30 - Record Retention

Current through Register Vol. 48, No. 28, July 12, 2024
Each department shall maintain accurate employee attendance
				records distinguishing sick pay benefit payments for personal illness or
				accidental disability from sick pay payments for other legitimate purposes for
				sick pay payments made in calendar year 1981. Such records shall be retained
				until at least April 15, 1985.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 610 - CLASSIFICATION AND PAY › Subpart A - POSITION CLASSIFICATION › Section 610.110 - Classification Plan

Current through Register Vol. 48, No. 28, July 12, 2024
The Director of the Division of Personnel (Director of the
				  Department) shall maintain, and revise when necessary, a uniform position
				  classification plan for positions under the State Treasurer Employment Code
				  (Code) (Ill. Rev. Stat. 1989, ch. 130, pars. 101 et seq) based on the
				  similarity of duties and responsibilities assigned so that the same schedule of
				  pay may be equitably applied to all positions in the same class, under the same
				  or substantially the same employment conditions. However, the pay of an
				  employee whose position is reduced in rank or grade by reallocation because of
				  loss of duties or responsibilities after his/her appointment to the position
				  shall not be required to be lowered for a period of one year after the position
				  reallocation.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 610 - CLASSIFICATION AND PAY › Subpart A - POSITION CLASSIFICATION › Section 610.120 - Allocation

Current through Register Vol. 48, No. 28, July 12, 2024
It is the responsibility of each department head to report to
				  the Director any significant changes in the duties of every position within the
				  Department. At the request of a department head, or at the discretion of the
				  Director, a survey, audit, or other similar investigation as may be deemed
				  necessary by the Director shall be made to determine the allocation of the
				  employee's position. After making the survey, audit, or other investigation,
				  the Department of Personnel shall notify the department head in which the
				  position is located of its decision as to the proper allocation of the position
				  in question. It shall be the responsibility of the department head in which the
				  position is located to notify the incumbent of the position of the decision of
				  the Department of Personnel.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 610 - CLASSIFICATION AND PAY › Subpart A - POSITION CLASSIFICATION › Section 610.130 - Reconsideration

Current through Register Vol. 48, No. 28, July 12, 2024
a) Within 30 days
				after receiving notice of the decision, the incumbent in the position may make
				a written request of the Director for a reconsideration of the decision.
				Thereafter, the Director shall reinvestigate the duties and responsibilities of
				the position and related positions, if necessary, and shall give the affected
				employee a reasonable opportunity to be heard.
b) After this investigation, the Director
				shall render a written decision which shall be served on the employee in person
				or by certified mail, return receipt requested, at the last address shown in
				the personnel file. The effective date of the Director's reconsideration
				decision shall be the date the request for reconsideration was received by the
				Director.
c) An employee wishing to
				appeal the Director's reconsidered decision shall serve upon the Personnel
				Review Board a written notice of appeal of the reconsidered decision within
				fifteen (15) calendar days after receipt of notice of the reconsidered
				decision. A copy of the notice of appeal shall also be served upon the
				Director.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 610 - CLASSIFICATION AND PAY › Subpart A - POSITION CLASSIFICATION › Section 610.140 - Assignments to Other Classes

Current through Register Vol. 48, No. 28, July 12, 2024
An employee whose position has been allocated to a class
				  having a higher, lower, or same maximum permissible salary or rate may remain
				  in the position provided, however, that the Director shall determine, in the
				  case having a higher maximum salary or rate, whether, considering the nature of
				  such change in duties, such employee is qualified for the
				  position.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 610 - CLASSIFICATION AND PAY › Subpart A - POSITION CLASSIFICATION › Section 610.150 - Revised Class Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
When requirements for a class are revised and the duties and
				  responsibilities of positions comprising the class remain essentially
				  unchanged, incumbents in these positions who qualify under the previous
				  requirements for the class will be considered qualified.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 610 - CLASSIFICATION AND PAY › Subpart B - PAY PLAN › Section 610.220 - Provisions of the Pay Plan

Current through Register Vol. 48, No. 28, July 12, 2024
The Pay Plan shall provide for uniform and equitable starting
				  rates of pay, the time and manner in which subsequent changes of salary may be
				  made, the rate each employee is to be paid, and rates that are fair and
				  reasonable compensation for the type of employment and services rendered. The
				  Pay Plan may also include other provisions not inconsistent with law to assist
				  in the administration of good personnel practices for the Office of the
				  Treasurer.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 610 - CLASSIFICATION AND PAY › Subpart B - PAY PLAN › Section 610.230 - Approval of Pay Plan

Current through Register Vol. 48, No. 28, July 12, 2024
The Pay Plan and amendments thereto shall be prepared by the
				  Director after consultation with department heads. The Pay Plan, or amendments
				  thereto, shall become effective only after approval by the
				  Treasurer.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.110 - Examination

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Director of
				the Department of Personnel (Director of the Department) in the Office of the
				Treasurer shall conduct examinations to test the relative fitness of applicants
				for positions subject to the State Treasurer Employment Code (Code) (Ill. Rev.
				Stat. 1989, ch. 130, pars. 101 et seq.). Examinations may include an evaluation
				of factors such as education, experience, training, capacity, knowledge, manual
				dexterity, character, and physical fitness. Tests shall be job related and may
				be written, oral, a physical demonstration of skill, an evaluation of physical
				or manual fitness, or an evaluation of education and experience. Examinations
				shall consist of one or more tests in any combination. Where minimum or maximum
				requirements are established for any examination, they shall be specified in
				the examination announcement.
b)
				Applicants shall not be questioned with respect to non-merit matters except as
				is necessary to meet the requirements of law or State policy.
c) In lieu of announcing or conducting
				examinations, the Director may accept the results of competitive examinations
				conducted by an established merit system.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.120 - Examinations - Time and Place

Current through Register Vol. 48, No. 28, July 12, 2024
Examinations shall be held at such times and places as are
				  necessary to meet the requirements of the Office of the Treasurer, provide
				  economical administration, and be generally convenient for applicants. The
				  Director may cancel or postpone examinations at any time (e.g., lack of
				  applicants at the time the examination is scheduled to be
				  held).
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.130 - Veterans' Preference

Current through Register Vol. 48, No. 28, July 12, 2024
a) For the
				granting of appropriate preference in entrance examinations to qualified
				persons who have been members of the armed forces of the United States or to
				unqualified persons who, while citizens of the United States, were members of
				the armed forces of allies of the United States in time of hostilities with a
				foreign country, and to certain other persons as set forth in this Section.
1) "Time of hostilities with a foreign
				country," means any period of time in the past, present, or future during which
				a declaration of war by the United States Congress has been or is in effect or
				during which an emergency condition has been or is in effect that is recognized
				by the issuance of a Presidential proclamation or a Presidential executive
				order and in which the armed forces expenditionary medal or other campaign
				service medals are awarded according to Presidential executive order.
2) "Armed forces of the United States" means
				the United States Army, Navy, Air Force, Marine Corps, or Coast Guard. Service
				in the Merchant Marines that constitutes active duty under
				38 U.S.C.
				106 shall also be considered service in the
				Armed Forces of the United States for purposes of this Section.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.140 - Equal Opportunity

Current through Register Vol. 48, No. 28, July 12, 2024
Applicants or employees shall not be discriminated against on
				  the basis of race, religion, sex, marital status, national origin, political
				  affiliation, or membership in, or activity in or on behalf of, employee labor
				  organizations, or any other non-merit factor. Applicants capable of performing
				  the duties in the class shall not be discriminated against because of physical
				  or mental handicap.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.150 - Residency Requirement

Current through Register Vol. 48, No. 28, July 12, 2024
Applicants who are not residents of the State of Illinois may
				  be appointed only upon the waiver of residency requirements by the Director and
				  only when there are fewer than three qualified residents of Illinois
				  available.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.160 - Employment of Family Members

Current through Register Vol. 48, No. 28, July 12, 2024
No spouse, parent, child, brother or sister of a present
				  employee of the Office of the Treasurer is eligible for a position of
				  employment within the same operational unit which is subject to the Code. This
				  Section does not affect relatives employed prior to the effective date of this
				  Section.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.180 - Eligible Lists

Current through Register Vol. 48, No. 28, July 12, 2024
The Department shall establish and maintain lists of
				  qualified applicants for positions covered by the Code. These applicants shall
				  have successfully qualified through competitive examinations as provided in
				  Section
				  620.110. The names of
				  successful applicants shall be arranged in the order of their relative
				  excellence (e.g., well qualified, qualified, or minimally qualified) whether by
				  numerical grade or category grouping. The length of time an eligible's name may
				  appear on the list shall be specified in the examination
				  announcement.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.190 - Responsibilities of Eligibles

Current through Register Vol. 48, No. 28, July 12, 2024
It shall be the responsibility of each eligible to inform the
				  Department in writing of any changes in address or availability for
				  employment.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.210 - Types of Status

Current through Register Vol. 48, No. 28, July 12, 2024
The following types of appointments may be made by the
				  Director:
a) Exempt:
1) For persons in positions not subject to
				the Code. If an exempt employee's position becomes subject to the Code by
				reason of extension of the Code, pursuant to Section 7(c) of the Code, the
				employee shall establish eligibility for the position by satisfactorily passing
				a qualifying examination prescribed by the Director within six (6) months after
				the extension of the Code to the position.
2) In all other cases, if an exempt
				employee's position becomes subject to the Code, the employee shall establish
				eligibility for the position within six (6) months by successfully competing in
				the open competitive examination and receiving a probationary appointment
				according to applicable rules.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart A - APPLICATION AND EXAMINATION › Section 620.220 - Extension of the Code

Current through Register Vol. 48, No. 28, July 12, 2024
a) Employees in
				positions to which the Code is extended pursuant to Section 7(c) of the Code
				shall be continued in such positions and shall attain certified status therein,
				provided they pass a qualifying examination prescribed by the Director within
				six (6) months after the jurisdiction is extended and provided they
				satisfactorily complete their respective probationary periods.
b) Appropriate standards for probationary
				appointments shall be prepared by the Director and appointments of probationary
				employees shall be without regard to eligible lists and without regard to the
				provisions of the Code and this Part requiring the appointment of the person
				standing among the three highest on the appropriate eligible list to fill a
				vacancy or from the highest category ranking group if the list is by ranking
				instead of numerical ratings. Nothing herein shall preclude the
				reclassification or reallocation as provided by this Part of any position held
				by any such incumbent.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart B - CONTINUOUS SERVICE › Section 620.310 - Definition

Current through Register Vol. 48, No. 28, July 12, 2024
a) Continuous
				service is the uninterrupted period of service from the date of original
				appointment to State service except as provided in Section
				620.370.
b) Employees who have accrued continuous
				service in another merit system in State service or who have accrued continuous
				service in State service not covered by a merit system and who have been
				transferred to a department subject to the Code shall be given credit for said
				service as shall be determined by the Director or required by law.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart B - CONTINUOUS SERVICE › Section 620.320 - Interruptions in Continuous Service

Current through Register Vol. 48, No. 28, July 12, 2024
Continuous service shall be interrupted by:
a) Resignation; provided, however, that such
				continuous service will not be interrupted by resignation when an employee is
				employed in another position in State service within four (4) calendar days of
				such resignation;
b) Discharge;
				provided, however, such continuous service shall not be interrupted if the
				employee is retained in the position after the hearing before the Personnel
				Review Board;
c) Termination;
				because an employee has not been reemployed within two (2) years after
				layoff.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart B - CONTINUOUS SERVICE › Section 620.330 - Deductions from Continuous Service

Current through Register Vol. 48, No. 28, July 12, 2024
Except as provided in Section
				  620.360,
				  the following shall be deducted from, but not interrupt, continuous
				  service:
a) Time away from work for
				any leaves of absence without pay totaling more than thirty (30) days in any
				twelve (12) month period, except time away from work for a leave of absence to
				accept a temporary, provisional, emergency, or exempt assignment in another
				class shall not be deducted from continuous service;
b) Time away from work because of
				disciplinary suspensions totaling more than (30) days in any twelve (12) month
				period;
c) Time away from work
				because of layoff.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart B - CONTINUOUS SERVICE › Section 620.340 - Veterans Continuous Service

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Leaves of absence shall be granted to all employees, except temporary or
				emergency employees, who leave their positions and enter military service for
				four (4) years or less (exclusive of any additional service imposed pursuant to
				law). An employee shall be restored to the same or similar position on making
				an application to the Department of Personnel within ninety (90) days after
				separation from active duty or release from hospitalization continuing after
				discharge for not more than one (1) year. The employee must provide evidence of
				satisfactory completion of training and military service when making
				application and be qualified to perform the duties of the position.
b) Subject to the provisions of Section
				620.200, a veteran who
				returns to State service after having been granted a leave of absence from
				provisional status shall be permitted and required to pass the same or similar
				examination for his/her position within ninety (90) days.
c) Trainees who have not previously done so
				and whose training was interrupted by military leave shall be required to
				qualify in an examination in the trainee class before being granted allocation
				or non-competitive promotion to a higher class.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart B - CONTINUOUS SERVICE › Section 620.350 - Peace Corps or Job Corps Enrollees Continuous Service

Current through Register Vol. 48, No. 28, July 12, 2024
Any employee who volunteers and is accepted for service in
				  the overseas or domestic Peace Corps or Job Corps shall be given a leave or
				  absence from his/her State employment for the duration of his/her initial
				  period of service and restored to the same or similar position provided that
				  the employee returns to his/her employment within ninety (90) days of the
				  termination of his/her service or release from hospitalization from a service
				  Peace Corps or Job Corps connected disability.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart B - CONTINUOUS SERVICE › Section 620.360 - Accrual and Retention of Continuous Service During Certain Leaves

Current through Register Vol. 48, No. 28, July 12, 2024
During a maternity absence or an educational, military, Peace
				  Corps, Job Corps, or service-connected disability leave, an employee shall
				  retain and accrue continuous service provided appropriate application or
				  return, as the case may be, is made pursuant to the requirements of Sections
				  620.430
				  and
				  620.440.
				  No other employment benefit shall be granted during such
				  leave.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart B - CONTINUOUS SERVICE › Section 620.370 - Limitations on Continuous Service

Current through Register Vol. 48, No. 28, July 12, 2024
Temporary and emergency employees employed after January 1,
				  1989, shall not accumulate continuous service except as provided in the
				  Code.
Illinois Administrative Code › Title 80 - PUBLIC OFFICIALS AND EMPLOYEES › Part 620 - MERIT AND FITNESS › Subpart C - PERFORMANCE REVIEW › Section 620.410 - Performance Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) Performance
				records shall constitute all material in an employee's personnel file which, in
				the judgment of the Director, is relevant to determining the appropriateness of
				proposed or recommended personnel transactions.
b) Such records shall be considered by the
				Director in all cases of promotion, demotion, discharge, layoff, recall,
				reinstatement, geographical transfer, and certification.