California Code of Regulations › Title 15 - Crime Prevention and Corrections › Division 3 - Adult Institutions, Programs and Parole › Chapter 1 - Rules and Regulations of Adult Operations and Programs › Subchapter 8 - Pilot Programs › Article 1 - Pilot Programs › Section 3999.26 - Non-Clinical Activity Tracking - Pilot Program

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Memorandum
Date:
March 5, 2019
To:
Associate Directors, Division of Adult Institutions
								Wardens
INSTRUCTIONAL MEMORANDUM
Subject:
NON-CLINICAL ACTIVITY TRACKING PILOT
						PROGRAM
PURPOSE
This memorandum announces the implementation of the
						Non-Clinical Activity Tracking (NCAT) pilot program under the authority of Penal
						Code Section
						5058.1. This program
						is being implemented to test the effectiveness of real-time tracking of non-clinical
						activities and services provided to patients admitted to Psychiatric Inpatient
						Programs (PIP) Acute and Intermediate Care Facilities such as cell searches, cell
						inspections, showers, supplies issued, linen exchange, clothing exchange,
						administrative contacts, visits, law library, meals, trash disposal, dayroom and
						time in/out to yard. The pilot program is intended to assess whether an electronic
						mobile tracking system will improve daily operations by reducing time and labor
						while increasing efficiency and accountability as well as improving data
						collection.
PILOT PROGRAM LOCATION AND
						DURATION
The NCAT pilot program will be implemented at San Quentin
						State Prison (SQ).
The NCAT pilot program will be in effect for 24 months and
						will expire by operation of law at the end of this period unless it is promulgated
						through the Administrative Procedure Act prior to expiration.
PILOT PROGRAM
						STRUCTURE
Non-clinical leisure activities tracked in NCAT do not have a
						lesson plan, specific objectives or treatment outcomes, are not based on the
						clinical treatment plan, and are not documented in the Electronic Health Records
						System. During these activities the patients may be free to structure their time
						independently (e.g., yard time) or staff may provide loose structure (e.g.,
						games).
During the NCAT pilot program the PIP at SQ shall utilize NCAT
						to electronically document all activities and services provided to their maximum
						custody patients. NCAT data may be used to inform treatment planning for patients
						who do not regularly attend available activities.
A PIP supervisor shall be designated, based on local operating
						procedure, to assign unit staff to facilitate the non-clinical leisure activities as
						listed on the unit schedule.
Activity facilitators, including but not limited to custody
						officers, nursing staff, and Mental Health staff shall be the primary users of NCAT
						and shall ensure data regarding non-clinical leisure activities is entered into NCAT
						for tracking purposes. The facilitator of the activity shall generally be the
						individual who enters the data into NCAT.
The facilitator logs the tracking information into an enhanced
						electronic document which lists the various non-clinical activities. Upon completion
						of the log, the information is automatically uploaded to a database and reports are
						automatically generated. This new process will eliminate the need to reconcile and
						track the daily, weekly, and monthly physical forms, as well as the space and
						material to store the forms.
In the event NCAT is unavailable due to technical issues,
						staff shall use the NCAT downtime worksheet to track out-of-cell activity. Staff
						shall enter the information logged on the downtime worksheet within 14 calendar days
						of NCAT becoming available for use.
RESEARCH AND
						EVALUATION
Once the NCAT pilot program is implemented, CDCR shall
						evaluate and assess its effectiveness in recording activities and services provided
						to patients assigned to SQ's PIP through reports derived from NCAT. Results shall be
						summarized in a final report at the end of the NCAT pilot program.
If you have any questions or require additional information
						regarding this memorandum, please contact Dawn Lorey, Associate Warden, Mental
						Health Compliance Team, Division of Adult Institutions at (916) 323-2450 or at
Dawn.Lorey@cdcr.ca.gov
.
/s/
CONNIE GIPSON
Director (A)
Division of Adult Institutions
cc: Sandra Alfaro
Katherine Tebrock
Kelly Mitchell
Brittany Brizendine
Laura Ceballos
Angela Ponciano
Dawn Lorey
1. New section
						filed 4-9-2019; operative 4-9-2019 pursuant to Penal Code section
						5058.1(c).
						Submitted to OAL for filing with the Secretary of State and printing only pursuant
						to Penal Code section
						5058.1(b)
						(Register 2019, No. 15). Section shall lapse by operation of law on 4-9-2021
						pursuant to Penal Code section
						5058.1(d)
						unless formally adopted as a regulation pursuant to chapter 3.5 (commencing with
						section 11340) of part 1 of division 3 of title
						2 of the Government Code.
Note: Authority cited: Sections
						  5058 and
						  5058.1, Penal Code.
						  Reference: Section
						  5058, Penal
						  Code.