reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Section 665.630 - Eye Examination Report

Current through Register Vol. 48, No. 28, July 12, 2024
The eye examination shall be recorded on the Department of
				  Public Health Eye Examination Report prescribed by the Department for statewide
				  use (see Appendix A). The report form is available on the Department's website.
				  The completed form shall be presented to the local school
				  authority.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Section 665.650 - Waiver of Eye Examination Requirement

Current through Register Vol. 48, No. 28, July 12, 2024
Children who show an undue burden or a lack of access to an
				  optometrist or to a physician who provides eye examinations shall receive a
				  waiver from the requirement for an eye examination. (Section 27-8.1(1.10) of
				  the School Code) The school or district shall make a waiver from the eye
				  examination requirement available and, if requested by the parent or guardian,
				  shall provide a Department-prescribed waiver form that shall be used to
				  demonstrate the child's eligibility for a waiver (see Appendix C).
a) For the purpose of this Section, an undue
				burden or lack of access to an optometrist or to a physician who performs eye
				examinations includes, but is not limited to:
1) The child is enrolled in medical
				assistance/ALL KIDS, but the parent or guardian is unable to find an
				optometrist or physician in the community who performs eye examinations, who is
				able to see the child and who accepts medical assistance/ALL KIDS.
2) The child does not have any type of
				medical or vision/eye insurance coverage and does not qualify for medical
				assistance/ALL KIDS, there are no low-cost clinics in the community that
				provide eye examinations as required in Section
				665.610
				and that will see the child, and the parent or guardian has exhausted all other
				means and does not have sufficient income to provide the child with an eye
				examination.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Section 665.700 - Diabetes Screening Requirement

Current through Register Vol. 48, No. 28, July 12, 2024
A diabetes screening shall be included as a required part of
				  each health examination. Diabetes testing is not required, but is recommended.
				  (Section 27-8.1 of the School Code) Diabetes screening is the assessment of an
				  asymptomatic individual for risk factors for the purpose of identifying whether
				  the individual is likely to have diabetes. Diabetes testing is the performance
				  of diagnostic tests (e.g., glucose tolerance test), in a health care setting,
				  on an individual who exhibits signs or symptoms of diabetes.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Section 665.710 - Diabetes Screening

Current through Register Vol. 48, No. 28, July 12, 2024
a) A
				diabetes screening shall include an assessment of whether a child is overweight
				(see Section
				665.720 )
				and an assessment of the following risk factors:
1) Family history of type 2 diabetes in first
				and second degree relatives;
2)
				Member of an ethnic minority group, including American Indians, African
				Americans, Hispanic Americans, Asian/South Pacific Islanders; and
3) Signs of insulin resistance or conditions
				associated with insulin resistance, including acanthosis nigricans,
				hypertension, dyslipidemia, or polycystic ovarian syndrome.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Section 665.720 - Testing Recommendations

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Consensus Panel of the American Diabetes Association (ADA) recommends that if
				an individual is overweight and has any two of the risk factors identified in
				Section
				665.710,
				diabetes testing should be done every two years, starting at age 10 years or at
				the onset of puberty, if it occurs at an earlier age.
b) A child shall be considered to be
				overweight if one of the following exists:
1)
				BMI > 85th percentile for age and sex; or
2) Weight for height > 85th percentile;
				or
3) Weight > 120 % of ideal
				weight for height.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Appendix A - Illinois Department of Public Health Eye Examination Report

Current through Register Vol. 48, No. 28, July 12, 2024
State of Illinois
Eye Examination Report
Illinois law requires that proof of an eye examination by an
				  optometrist or physician (such as an ophthalmologist) who provides eye
				  examinations be submitted to the school no later than October 15 of the year
				  the child is first enrolled or as required by the school for other children.
				  The examination must be completed within one year prior to the first day of the
				  school year the child enters the Illinois school system for the first time. The
				  parent of any child who is unable to obtain an examination must submit a waiver
				  form to the school.
Click here to view
				  image
To Be Completed By Examining
				  Doctor
Case History
Date of Exam:
_________________________________
Ocular History:
[] Normal
or Positive for:
_________________________
Medical History:
[] Normal
or Positive for:
_________________________
Drug Allergies:
[] NKDA
or Allergic to:
_________________________
Other Information:
							 ___________________________________________________
___________________________________________________________
Examination
Distance
Near
Right
Left
Both
Both
Uncorrected Visual Acuity:
20 /_______
20 /_______
20 /_______
20 /_______
Best Corrected Visual Acuity:
20 /_______
20 /_______
20 /_______
20 /_______
Was refraction performed with dilation?[] Yes
				  [] No
Normal
Abnormal
Not Able
to Assess
Comments
External Exam (lids, lashes, cornea, etc.)
[]
[]
[]
_________________
Internal Exam (vitreous, lens, fundus, etc.)
[]
[]
[]
_________________
Pupillary Reflex (pupils)
[]
[]
[]
_________________
Binocular Function (stereopsis)
[]
[]
[]
_________________
Accommodation and Vergence
[]
[]
[]
_________________
Color Vision
[]
[]
[]
_________________
Glaucoma Evaluation
[]
[]
[]
_________________
Oculomotor Assessment
[]
[]
[]
_________________
Other: _____________________
[]
[]
[]
_________________
NOTE: "Not Able to Assess" refers to the inability of the
				  child to complete the test, not the inability of the doctor to provide the
				  test.
Diagnosis
[] Normal
[] Myopia
[] Hyperopia
[] Astigmatism
[] Strabismus
[] Amblyopia
Other: _____________________________________
Recommendations
1.
Corrective Lenses:
[] No
[] Yes, glasses or contacts should be worn
							 for:
[] Constant Wear
[] Near Vision
[] Far Vision
[] May Be Removed for Physical
							 Education/Recess
2.
Preferential Seating Recommended:
[] No
[] Yes
Comments:
___________________
3.
Recommend Re-examination:
[] 3 months
[] 6 months
[] 12 months
[] Other
4.
________________________________________________________________
5.
________________________________________________________________
Click here to view
				  image
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Appendix B - Vaccination Schedule for Haemophilus influenzae type b Conjugate Vaccines (Hib) (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Vaccines are interchangeable. Any combination of 3 doses of
					 conjugate vaccine constitutes a primary series. Similarly, a DTP/Hib
					 combination vaccine can be used in place of HbOC or
					 PRP-T.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Appendix C - Illinois Department of Public Health Eye Examination Waiver Form

Current through Register Vol. 48, No. 28, July 12, 2024
State of Illinois
Department of Public
				  Health
EYE EXAMINATION WAIVER
				  FORM
Please print:
Student's Name:
							 LastFirstMiddle
Birth Date: (Month/Day/Year)
Address:
							 StreetCityZIP
							 Code
Telephone:
Name of School:
Grade Level:
Gender:
MaleFemale
Parent or Guardian:
Address (of parent/guardian):
I am unable to obtain the required eye examination
				  because:
[] My child is enrolled in medical assistance/ALL KIDS, but
				  we are unable to find a medical doctor who performs eye examinations or an
				  optometrist in the community who is able to examine my child and accepts
				  medical assistance/ALL KIDS.
[] My child does not have any type of medical or vision/eye
				  care coverage, my child does not qualify for medical assistance/ALL KIDS, there
				  are no low-cost vision/eye clinics in our community that will see my child, and
				  I have exhausted all other means and do not have sufficient income to provide
				  my child with an eye examination.
[] Other undue burden or a lack of access to an optometrist
				  or a physician who provides eye
examinations:
				  __________________________________________________
Signature _______________________________ Date
				  __________________
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Appendix D - Illinois Department of Public Health Dental Examination Form

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Department of Public
				  Health
PROOF OF SCHOOL DENTAL EXAMINATION
				  FORM
To be completed by the parent (please
				  print):
Student's Name:
							 LastFirstMiddle
Birth Date:
(Month/Day/Year)
/ /
Address:
							 StreetCityZIP
							 Code
Telephone:
Name of School:
Grade Level:
Gender:
MaleFemale
Parent or Guardian:
Address (of parent/guardian):
To be completed by dentist:
Oral Health Status (check all that apply)
[] Yes[] No
Dental Sealants Present
[] Yes[] No
Caries Experience / Restoration
							 History
-
A filling (temporary or permanent) OR a tooth that
							 is missing because it was extracted as a result of caries OR missing permanent
							 1st molars.
Include both treated and untreated
							 decay.
[] Yes[] No
Untreated Caries -
At least 1/2 mm of
							 tooth structure loss at the enamel surface. Brown to dark-brown coloration of
							 the walls of the lesion. These criteria apply to pit and fissure cavitated
							 lesions as well as those on smooth tooth surfaces. If retained root, assume
							 that the whole tooth was destroyed by caries. Broken or chipped teeth, plus
							 teeth with temporary fillings, are considered sound unless a cavitated lesion
							 is also present.
[] Yes[] No
Soft Tissue Pathology
[] Yes[] No
Malocclusion
Treatment Needs (check all that apply)
[]
Urgent Treatment -
abscess, nerve
							 exposure, advanced disease state, signs or symptoms that include pain,
							 infection or swelling
[]
Restorative Care
-
amalgams,
							 composites, crowns, etc.
[]
Preventive Care -
sealants, fluoride
							 treatment, prophylaxis
[]
Other
-
periodontal,
							 orthodontic
[]
Please note
Signature of Dentist
_______________________
Date of Exam
__________________
Address:
Telephone
_____________________
Street
_______________________
City
______________
Zip Code
______________
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 665 - CHILD AND STUDENT HEALTH EXAMINATION AND IMMUNIZATION CODE › Subpart F - EYE EXAMINATION › Appendix E - Illinois Department of Public Health Dental Examination Waiver Form

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Department of Public
				  Health
DENTAL EXAMINATION WAIVER
				  FORM
Please print:
Student's Name:
							 LastFirstMiddle
Birth Date:
(Month/Day/Year)
/ /
Address:
							 StreetCityZIP
							 Code
Telephone:
Name of School:
Grade Level:
Gender:
MaleFemale
Parent or Guardian:
Address (of parent/guardian):
I am unable to obtain the required dental examination
				  because:
[] My child is enrolled in the free or reduced lunch program
				  and is not covered by private or public dental insurance (medical
				  assistance/ALL KIDS).
[] My child is enrolled in the free or reduced lunch program
				  and is ineligible for public insurance (medical assistance/ALL KIDS).
[] My child is enrolled in medical assistance/ALL KIDS, but
				  we are unable to find a dentist or dental clinic in our community that is able
				  to see my child and will accept medical assistance/ALL KIDS.
[] My child does not have any type of dental insurance, and
				  there are no low-cost dental clinics in our community that will see my
				  child.
Signature
___________________________
Date
____________________
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 670 - VOTER REGISTRATION FOR WIC APPLICANTS AND PARTICIPANTS › Section 670.10 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Applicant" or "Service Applicant" means any woman who requests
				WIC services.
"Participant" means any woman who has been certified or
				approved for the WIC Program.
"Local Agency" means an entity that provides WIC services
				through a grant agreement with the Department.
"Declination Forms" means the Voter Registration Information
				Form on which the individual has indicated whether she accepts or declines the
				opportunity to apply to register to vote.
"Department" means the Illinois Department of Public
				Health.
"WIC Services" means services provided under the United States
				Department of Agriculture Special Supplemental Nutrition Program for Women,
				Infants and Children, referred to hereinafter as the WIC
				Program.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 670 - VOTER REGISTRATION FOR WIC APPLICANTS AND PARTICIPANTS › Section 670.20 - Voter Registration for WIC Applicants and Participants

Current through Register Vol. 48, No. 28, July 12, 2024
In accordance with the National Voter Registration Act of 1993
				( P.L.
				103-31 ), all women applicants and participants of
				the WIC Local Agencies shall be informed of their rights concerning the
				application for voter registration and shall be given an opportunity to apply
				to register to vote when applying for services.
a) Procedures for Explanation of Rights and
			 Presentation of Application
1) When an
			 applicant/participant applies for WIC services or changes address at a Local
			 Agency contracted with by the Department, the Local Agency staff shall:
A) Inform the applicant/participant of her
			 rights to execute or decline to execute a voter registration application, as
			 outlined in the State Board of Election's rule at 26 Ill. Adm. Code
			 215.
B) Provide the
			 applicant/participant with a form that asks if she would like to register to
			 vote and contains boxes which can be checked to indicate whether the applicant
			 would like to register to vote.
C)
			 Provide the applicant/participant with a voter registration application form
			 supplied by the State Board of Elections unless the applicant/participant
			 declines to apply to register to vote.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart A - GENERAL PROVISIONS › Section 672.105 - Incorporated and Referenced Materials

Current through Register Vol. 48, No. 28, July 12, 2024
a) The following State rules and statutes are
				referenced in various Sections of this Part:
1) The WIC Vendor Management Act [ 410 ILCS
				255 ]
2) The Illinois Procurement
				Code [ 30 ILCS 500 ]
3) The
				Illinois Purchasing Act [ 30 ILCS 505 ] (Sections
				672.210(a)(5)
				and (7) and
				672.435)
4) Sections 33E-3 and 33E-4 of the
				Criminal Code of 2012 [ 720 ILCS 5 ] (Section
				672.210(a)(10))
5) Section 2-102 of the Illinois
				Human Rights Act [ 755 ILCS 5 ] (Section
				672.440)
6) Administrative Hearings (89
				Ill. Adm. Code 508).
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart A - GENERAL PROVISIONS › Section 672.110 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
The purpose of this Part is to provide for the
				  qualifications, approval process, education, and compliance review of Vendors
				  who participate in the Illinois WIC Program. This Part further provides for the
				  sanction of Vendors who violate this Part and
to enable the Department
				  to carry out its responsibilities for fiscal management and accountability for
				  the food delivery system under its jurisdiction
(Section 2 of the
				  Act).
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart A - GENERAL PROVISIONS › Section 672.115 - Application of This Part

Current through Register Vol. 48, No. 28, July 12, 2024
These procedures apply to all applicants for participation as
				  Vendors in the WIC Program, and all Vendors contracting with the Department,
				  and any individual, business entity or commercial enterprise that accepts or
				  receives Food Benefits and/or credit/payment for Food Benefits. Any
				  authorization issued prior to the effective date of the Act or this Part, will
				  remain valid and subject to the Act and this Part.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart B - WIC VENDOR APPLICATION AND AUTHORIZATION PROCESS › Section 672.200 - Geographic Distribution and Participant Access Criteria

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Department will authorize an
				appropriate number and distribution of vendors to ensure adequate Participant
				access to supplemental foods consistent with
				7 CFR
				246.12(g)(1) and the
				approved State Plan. Current SNAP disqualification/civil money penalty for
				hardship or business integrity, as well as all State agency-imposed criteria,
				may be waived to authorize Vendor applicants needed for Participant
				access.
b) Before disqualifying a
				Vendor for non-permanent disqualifications, the Department will determine if
				the disqualification would result in inadequate Participant access. The
				Department will also make a Participant access determination before imposing
				permanent disqualification. If a Participant access determination finds that
				the disqualification of a vendor would result in inadequate Participant access,
				the Department will impose a civil money penalty (CMP) instead of
				disqualification, consistent with Section
				672.505(j).
c) For WIC Vendor applicants deemed necessary
				for Participant access by the Department, costs of a stand-beside point of sale
				terminal may be covered by the Department, consistent with
				7 CFR
				246.12(z)(2)(iv).
d) "Participant access" is defined as no
				other Vendors being available within 5 miles of a Vendor in an urban RUCA ZIP
				Code or within 20 miles of a Vendor in a rural RUCA ZIP Code. The Department
				will determine Participant access based on the following criteria:
1) Location of the physical address of the
				vendor using current RUCA Codes.
2)
				All other authorized vendors will be mapped and their distance from the vendor
				in question will be calculated. Distance will be calculated based on distance
				in radial miles.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart B - WIC VENDOR APPLICATION AND AUTHORIZATION PROCESS › Section 672.205 - Application Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
The Department will provide an application for applying to
				  become an authorized WIC Retail Vendor. Submission of a completed application
				  shall not constitute authorization for an applicant to accept or receive
				  payment for Food Benefits. Any application submitted improperly or incompletely
				  will be rejected and applicants will need to request a new application if they
				  wish to re-apply. Applicants must complete each step in the authorization
				  process as described in subsections (a) through (f) within 60 calendar days
				  after the Department's notification of the requirement. If a vendor does not
				  complete the steps successfully within this timeframe, the application will be
				  rejected, and the vendor will be required to request a new application. An
				  applicant can apply for authorization to become a WIC Retail Vendor by
				  completing, at minimum, the following steps:
a) Submitting a complete application and all
				required documents that demonstrate that the applicant meets the federally
				mandated selection criteria specified in
				7 CFR
				246.12(g)(3) and (g)(4). The
				application and all supporting documents shall be properly completed and
				verified by the Department. No application will be deemed complete unless it
				includes all necessary supporting documents required by this Section.
1) Each owner, partner, limited partner, or
				shareholder of 5% or more of any stock shall provide a statement concerning any
				conviction for a misdemeanor involving fraud, theft, or misuse of state or
				federal funds or for any felony.
2)
				Each applicant or authorized representative shall attest to the accuracy of
				information provided in the application.
3) Proof of FEIN shall include a copy of a
				notice of new employer identification number assigned or a copy of the Federal
				Tax Deposit Coupon.
4) Proof of
				identity for each owner, partner, limited partner or shareholder of 5% or more
				of any stock shall include a copy of their driver's license or a
				government-issued identification card.
5) If applicable, proof of USDA SNAP
				authorization shall include a copy of the federal SNAP authorization /Retailer
				Card.
6) The applicant shall
				provide documents that verify the date of purchase or acquisition of the
				business entity for which the applicant is seeking WIC Vendor
				authorization.
7) Any vendor
				application with a vendor type of Pharmacy or Grocery with Pharmacy shall
				provide proof of active licensure in good standing with the Illinois Department
				of Financial and Professional Regulation (IDFPR).
8) Each applicant shall attest to compliance
				with necessary local, municipal, or village licensing requirements at the
				proposed Vendor Site and may be required to provide proof of licensing by the
				Department.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart B - WIC VENDOR APPLICATION AND AUTHORIZATION PROCESS › Section 672.210 - Authorization Criteria

Current through Register Vol. 48, No. 28, July 12, 2024
Only WIC Retail Vendors authorized by the Department shall be
				  eligible to accept Food Benefits or otherwise provide supplemental foods to WIC
				  Cardholders. Any applicant seeking authorization to become a WIC Retail Vendor
				  has an obligation to meet, at a minimum, the following criteria before
				  authorization. In addition, any authorized Vendor has a continuing obligation
				  to meet all criteria specified in the WIC Vendor Contract and the criteria
				  listed in this Section during the period of authorization:
a) The Vendor shall have, at minimum, one
				location authorized as a WIC Vendor located within the boundary lines of
				Illinois. Vendor locations outside of Illinois may only be authorized if
				participant access criteria in Section
				672.200(d) are
				met, and the Vendor location is no more than 20 miles from the Illinois
				border.
b) The Vendor Site shall
				have a fixed and permanent location. This site shall be the address indicated
				on the WIC Vendor application and shall be the location where a WIC Cardholder
				selects WIC Foods during business hours.
1)
				This site shall not be at an address or within any building where Food Benefits
				are distributed to WIC Participants.
2) The price charged to the WIC Program for
				WIC Foods provided through Participant requested delivery shall not exceed
				those prices charged to cash paying customers nor the prices posted at the
				Vendor Site. The Vendor shall not charge the WIC Program for delivery of WIC
				Foods.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart B - WIC VENDOR APPLICATION AND AUTHORIZATION PROCESS › Section 672.215 - WIC Food List and Quantities

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Department will make available a list of authorized WIC foods that specifies
				the criteria by which foods will be eligible as WIC Food items. This list will
				be updated at least annually and will be available to all Vendors and
				Participants.
b) The Department
				will maintain the full WIC Approved Products List (APL) that identifies the
				specific UPC, category, subcategory and description of all authorized WIC
				Foods. Vendors shall download the APL to their POS at least daily to ensure
				accuracy.
c) The Vendor is not
				allowed to offer a food item from the WIC Food List or APL if the current Food
				Benefit balance of the Cardholder would not accommodate that
				addition.
d) Minimum required
				quantities, as specified in the WIC Vendor Contract, are determined based on
				the vendor type and location of the Vendor.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart B - WIC VENDOR APPLICATION AND AUTHORIZATION PROCESS › Section 672.220 - Criteria for Denial of Authorization

Current through Register Vol. 48, No. 28, July 12, 2024
A determination by the Secretary to deny authorization will
				  be based upon a finding that one or more of the following criteria are
				  met:
a) The applicant has not met the
				requirements of the USDA WIC Regulations, the Act, or this Part.
b) The applicant has submitted false,
				erroneous, or inaccurate information on the application, or in the business or
				financial information provided to the Department or during the course of a
				visit of the proposed Vendor Site. (See Section
				672.205.)
c) The applicant has refused to allow the
				Department access to visit the proposed Vendor Site during the applicant's
				normal business hours.
d) The
				applicant has submitted a FEIN or Social Security number for the business
				entity to be operated at the proposed Vendor Site that is not the same FEIN or
				Social Security number filed for the same business entity with SNAP and/or with
				the Illinois Department of Revenue.
e) The applicant does not have the necessary
				local, municipal, or village license to operate as a business entity at the
				proposed Vendor Site.
f) USDA SNAP
				has imposed against the applicant any of the following sanctions:
1) civil money penalty;
2) suspension;
3) disqualification;
4) permanent disqualification.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart B - WIC VENDOR APPLICATION AND AUTHORIZATION PROCESS › Section 672.225 - Denial of Authorization

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Application for Authorization as a WIC Retail Vendor shall be denied when the
				Secretary finds that an Applicant meets any of the criteria set forth in
				Section
				672.220.
b) When the Secretary determines that the
				Application for Authorization as a WIC Retail Vendor is to be denied, the
				Department shall notify the Applicant. The notice to the Applicant shall be in
				writing and shall include:
1) A clear and
				concise statement of the basis for denial. The statement shall include a
				citation to the USDA WIC Regulations, the Act, or the provisions of this Part
				for which the Application is being denied.
2) A description of the right of the
				Applicant to appeal the denial of the Application within 15 calendar days after
				receipt of the letter and the right to a hearing pursuant to Section
				672.600.
3) A statement that the Applicant may not
				reapply again for a minimum 180 calendar days from the date of the
				notice.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart C - WIC VENDOR EDUCATION › Section 672.300 - Initial WIC Retail Training by the Department

Current through Register Vol. 48, No. 28, July 12, 2024
a) Upon official written notification by the
				Department, an initial WIC retail training course shall be provided to
				applicants who have met the criteria in Subpart B. All applicant sites shall
				send, at minimum, one representative to the training course except as provided
				for in subsection (f) or in Section
				672.305.
b) The initial WIC retail training course
				shall be presented in an interactive format. The purpose of the Vendor training
				is to improve Vendors' understanding of WIC Program rules and requirements to
				enhance compliance and prevent errors. At a minimum, initial training shall
				include, but is not limited to the following:
1) the purpose of the WIC Program;
2) approved supplemental foods;
3) minimum stocking requirements;
4) the requirements to obtain infant formula
				only from sources included on the Department's list of infant formula
				providers;
5) procedures for
				transacting and redeeming WIC Food Benefits;
6) the Vendor sanction system;
7) the Vendor complaint process;
8) claims procedures;
9) incentive item policies; and
10) changes to program requirements within
				the past year, including but not limited to changes to federal and State
				statutes, regulations, policies, or procedures affecting the program.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart C - WIC VENDOR EDUCATION › Section 672.305 - Initial WIC Retail Training by a Vendor

Current through Register Vol. 48, No. 28, July 12, 2024
a) A Vendor who meets the following criteria
				will have the option of providing the initial WIC retail training to each
				Vendor Site only with written prior approval of the Department. The Vendor
				shall meet the following criteria:
1) the
				Vendor shall submit a written request to provide the training course and all
				materials that will be used in the course, which shall include the subjects
				specified in Section 673.300(b);
2)
				all WIC Retail Vendor outlets shall operate under one FEIN;
3) the Vendor shall have a minimum of 20
				Illinois WIC Retail Vendor Sites;
4) the Vendor shall allow the Department to
				observe the training; and
5) the
				Vendor of the Vendor's representative shall complete and sign certification of
				understanding of the WIC Program.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart C - WIC VENDOR EDUCATION › Section 672.310 - Annual WIC Retail Training Program

Current through Register Vol. 48, No. 28, July 12, 2024
a) Unless a Vendor has attended an initial
				WIC Retail Vendor training course during the current contract period, a
				representative from each Vendor Site shall be notified and shall participate in
				an annual Department sponsored training program. This person shall not
				represent more than one WIC Retail Vendor Site at any annual training course.
				Annual training may be presented by the Department in a variety of formats;
				however, at least every 3 years, annual training must be completed in an
				interactive format.
b) Each
				training program shall include, at a minimum, the following topics:
1) the purpose of the WIC Program;
2) approved supplemental foods;
3) minimum stocking requirements;
4) the requirement to obtain infant formula
				only from sources included on the Department's list of infant formula
				providers;
5) procedures for
				transacting and redeeming WIC benefits;
6) the Vendor sanction system;
7) the Vendor complaint process;
8) claims procedures;
9) incentive item policies; and
10) changes to program requirements since the
				last training, including changes to federal and State statutes, regulations,
				policies, or procedures affecting the program.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart D - WIC VENDOR AUTHORIZATION AND RESPONSIBILITIES › Section 672.400 - Authorization

Current through Register Vol. 48, No. 28, July 12, 2024
a) Authorization.
				Upon successful completion of the process for application as per Section
				672.205(a) through
				(e), each applicant or WIC Vendor who meets
				the criteria set forth in this Part will be notified that the applicant/Vendor
				is issued probationary authorization for 60 calendar days pending completion of
				a WIC Vendor Contract and eWIC Certification.
b) Probationary Authorization
1) The Department shall issue probationary
				WIC authorization to a Vendor for a period of time not longer than 60 calendar
				days from the date the probationary authorization is approved.
2) The notice of a 60 calendar day
				probationary authorization will state the requirements to complete eWIC
				certification that must be completed during this probationary period. All
				Sections of the WIC Vendor Management Act and this Part will be in force during
				this probationary authorization period.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart D - WIC VENDOR AUTHORIZATION AND RESPONSIBILITIES › Section 672.405 - WIC Vendor Contract Requirement

Current through Register Vol. 48, No. 28, July 12, 2024
All authorizations to act as WIC Retail Vendors require a
				  properly executed, valid written WIC Vendor Contract between the Department and
				  the Vendor. In the retail purchase system, a standard WIC Vendor Contract will
				  be used statewide and will expire annually. Exceptions to this requirement will
				  be made with the approval of the Secretary of the Department, consistent with
				  USDA WIC Regulations (7 CFR
				  246.12(f)(1)) . Food
				  Benefits accepted after the term of the contract expires will not be reimbursed
				  by the Department's contract bank.
a) A
				failure by a Vendor to provide any information required by this Part will, as
				specified in the Vendor Contract be deemed to constitute a material breach of
				contract.
b) Currently authorized
				WIC Retail Vendors shall be required to submit completed applications at least
				once every 3 years.
c) WIC Vendors
				appealing an order to disqualify and/or to repudiate the contract at the time
				of annual expiration of the WIC Vendor Contract will not be reauthorized. If
				the appeal is resolved in the Vendor's favor, the Vendor may reapply for
				authorization at that time, and may not be denied based on the prior
				disqualification, but only based on other reasons set forth in this
				Part.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart D - WIC VENDOR AUTHORIZATION AND RESPONSIBILITIES › Section 672.410 - Expiration of WIC Vendor Authorization and Contract

Current through Register Vol. 48, No. 28, July 12, 2024
The Department is under no obligation to re-authorize a WIC
				  Vendor at the time of expiration of the WIC Vendor Contract.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart D - WIC VENDOR AUTHORIZATION AND RESPONSIBILITIES › Section 672.420 - Specifications for Rejection of Food Benefits

Current through Register Vol. 48, No. 28, July 12, 2024
Vendors will be notified at the time of the transaction if a
				  payment will not be processed on a transaction. Reasons for denial of a
				  transaction may be due to, but not limited to, the following reasons:
a) Processing a Food Benefit before or after
				the benefit eligibility period.
b)
				Processing of a Food Benefit by a Vendor who is not currently authorized as a
				WIC Vendor.
c) Processing of a Food
				Benefit with a POS system that has not been certified by the State of
				Illinois.
d) Processing of a Food
				Benefit after the Vendor contract has been repudiated or the Vendor
				disqualified.
e) Processing of a
				Food Benefit after the term of the contract expires.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart D - WIC VENDOR AUTHORIZATION AND RESPONSIBILITIES › Section 672.430 - Payment Obligation

Current through Register Vol. 48, No. 28, July 12, 2024
Obligations of the Department shall cease immediately without
				  penalty of further payment if the Illinois General Assembly or any federal
				  funding source fails to appropriate or otherwise make available sufficient
				  funds for this process.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart D - WIC VENDOR AUTHORIZATION AND RESPONSIBILITIES › Section 672.440 - Unlawful Discrimination

Current through Register Vol. 48, No. 28, July 12, 2024
The Vendor shall not engage in unlawful employment
				  discrimination barred by Section 2-102 of the Illinois Human Rights Act [
				  775 ILCS
				  5/2-102 ] nor engage in discrimination practices
				  barred by USDA (see 7 CFR 15, 15a, 15b and 15c) .
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart E - WIC VENDOR COMPLIANCE AND SANCTIONS › Section 672.500 - Compliance Monitoring Inspections

Current through Register Vol. 48, No. 28, July 12, 2024
The Department shall develop a system for monitoring the
				  operations of all WIC retail food vendors to ensure compliance with federal and
				  State laws and rules governing the WIC program. The Department shallreview
				  thealleged violations of the federal and State laws and rules promulgated
				  thereunder. (Section 6(a) and (b) of the Act)
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart E - WIC VENDOR COMPLIANCE AND SANCTIONS › Section 672.505 - Federally Mandated Vendor Sanctions

Current through Register Vol. 48, No. 28, July 12, 2024
Vendors shall receive the following sanctions for the
				  following violations as mandated by
				  7 CFR
				  246.12:
a) Permanent Disqualification
1) The Department will permanently disqualify
				a Vendor convicted of:
A) trafficking in Food
				Benefits; or
B) selling firearms,
				ammunition, explosives, or controlled substances (as defined in section 802 of
				the Controlled Substances Act (21 USC
				802) , in exchange for Food
				Benefits.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart E - WIC VENDOR COMPLIANCE AND SANCTIONS › Section 672.510 - State Agency Vendor Sanctions

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				State Major Violations
State major violations are violations that, in the
				  determination of the Department, could result in harm to WIC Participants or
				  the WIC Program. The following will be considered major violations:
1) Failure to maintain the minimum required
				quantity, size and type of foods of at least three WIC Foods identified in the
				minimum supply of WIC Foods and specified in the WIC Vendor Contract. (See
				definition of "Minimum Supply of WIC Foods" in Section
				672.100.)
2) Accepting any remuneration for the
				difference between the Not-to-Exceed price of the Food Benefit and the shelf
				price of the WIC Foods.
3) Having
				expired WIC Foods on the shelf. (See Section 672.100, "Expired
				Food".)
4) Submission of a Federal
				Employers Identification Number (FEIN) for the business entity operating as a
				Vendor that differs from the FEIN filed for the same business entity with SNAP
				or with the Illinois Department of Revenue.
5) Submission of false, erroneous or
				inaccurate information in the business or financial information provided to the
				Department, on the Retail Vendor price survey, or during the course of
				inspections of the Vendor Site.
6)
				Refusing to allow the Department access to investigate the Vendor Site during
				normal business hours.
7) Violation
				of a term of the WIC Vendor Contract.
8) Use of WIC authorization by an
				unauthorized individual, corporation, partnership, limited partnership,
				unincorporated association, limited liability company or former Vendor (if an
				individual), or the voluntary or involuntary dissolution of a Vendor
				corporation, partnership, limited partnership, limited liability company or
				unincorporated association.
9)
				Failure to pay the Department the amount of any reimbursement or fine
				due.
10) Submitting false,
				erroneous, or inaccurate information on the application for a WIC Retail Vendor
				Contract.
11) Violation of the WIC
				Vendor Management Act or this Part, or of the federal statutes and regulations
				governing the WIC Vendor program.
12) Purchasing infant formula from a source
				that is not an approved source under this Part.
13) Failure to maintain prices for WIC
				Participants at levels competitive to prices for non-WIC
				Participants.
14) Charging for
				supplemental food not received by the Participant.
15) Altering or submitting for payment
				altered Food Benefits.
16) The
				possession, the display on the shelf in the Vendor Site, or the attempted sale
				or actual sale of food products that originated from WIC Food Centers or the
				Commodity Supplemental Food Program.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart E - WIC VENDOR COMPLIANCE AND SANCTIONS › Section 672.515 - Vendor Rights Regarding Notice and Appeal

Current through Register Vol. 48, No. 28, July 12, 2024
a) Prior Warning
The Department is not required to provide the Vendor with
				  prior warning that violations were occurring before initiating the process of
				  repudiating the Vendor Contract pursuant to Section
				  672.520.
b) Advance Notification
1) The Department may take adverse action
				against a Vendor after providing 15-day advance notification, except that
				permanent disqualifications under Section
				672.505(a)
				will be effective on the date of receipt of notice of the administrative
				action.
2) The written notification
				shall state the cause for the administrative action, its effective date, and
				the procedures to file for an appeal of the action.
3) The written notification will be signed by
				the Secretary of the Department or designee. The Secretary's decision stated in
				the written notification may only be reversed by a subsequent decision or order
				by the Secretary or designee pursuant to a hearing or settlement
				agreement.
4) The appeal of an
				appealable action as set forth in subsection (c) does not delay the sanction,
				the date of disqualification or date of termination of the Vendor Contract
				except that, upon showing of good cause, the Vendor may be allowed to continue
				operating during the pending appeal for no more than 90 days from the date of
				request of an appeal, or until the expiration of the WIC Vendor Contract,
				whichever comes first. Good cause may be established by presenting compelling
				evidence that irreparable harm to the vendor would outweigh the potential harm
				to the public and that violations of this Part would not occur during continued
				operation.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart E - WIC VENDOR COMPLIANCE AND SANCTIONS › Section 672.520 - Breach of Contract

Current through Register Vol. 48, No. 28, July 12, 2024
a) Upon
				determination by the Department that a substantial breach of a WIC Vendor
				Contract has been committed by a Vendor, the Department will repudiate that
				Contract and terminate the Vendor Authorization.
b) Any repudiation of the Vendor Contract by
				the Department and resultant termination of the WIC Retail Vendor Contract will
				take effect only after the Vendor receives 15-day advance written notification
				of the adverse action and the causes for, and effective date of, that
				action.
c) The sale, lease, or
				cessation of a business authorized by the WIC Vendor Contract will void the
				Vendor Contract. Any change in location of the business authorized by the WIC
				Vendor Contract may be subject to review and approval by the Department in
				accordance with the Vendor Contract.
d) Should the vendor qualify as a 50% Vendor
				during the period of the contract, the Vendor Contract will become void. If the
				Department determines that a vendor qualifies as a 50% Vendor during the
				contract, it will give the vendor 15 days' notice of the determination and
				declare the contract void. The vendor may reapply for WIC approval 90 days
				after the notice by showing that the business model has changed and that it
				will not be a 50% Vendor. Upon approval by the Department, the contract may be
				reinstated. The Vendor may appeal a determination made during the contract that
				it is a 50% Vendor pursuant to Section
				672.600, but the appeal
				will not delay voiding of the contract.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart F - RULES OF PRACTICE AND PROCEDURES IN ILLINOIS WIC RETAIL VENDOR ADMINISTRATIVE HEARINGS › Section 672.600 - Hearings

Current through Register Vol. 48, No. 28, July 12, 2024
To appeal an appealable action as set forth in Section
				  672.515(c),
				  the adversely affected party shall request a hearing within 15 calendar days
				  after receipt of the advance notification. The hearing shall be conducted in
				  accordance with 89 Ill. Adm. Code 508, with the addition of the following
				  provisions:
a) An administrative
				hearing must be requested within 15 calendar days after receipt of the advance
				notification. Failure to request a hearing within this time frame shall
				constitute a waiver of the person's right to an administrative
				hearing.
b) The burden of proof
				rests with the Department in relation to all administrative actions initiated
				by the Department pursuant to Section
				672.510.
c) The burden of proof rests with the
				applicant as to all administrative actions initiated upon a petition for
				hearing filed by an applicant after the denial of authorization under Section
				672.225,
				and with the Vendor in requests for hearing upon repudiation of contracts under
				Section
				672.520.
d) The Secretary or designee shall be the
				final decision maker in the administrative hearing.
e) The advance written notification set forth
				in Section
				672.515(b)
				is not an "emergency action" for purposes of 89 Ill. Adm. Code
				508.40.
Illinois Administrative Code › Title 77 - PUBLIC HEALTH › Part 672 - WIC VENDOR MANAGEMENT CODE › Subpart F - RULES OF PRACTICE AND PROCEDURES IN ILLINOIS WIC RETAIL VENDOR ADMINISTRATIVE HEARINGS › Section 672.610 - Appearance and Representation of a Party

Current through Register Vol. 48, No. 28, July 12, 2024
a) A party may be represented by an attorney
				who is licensed to practice law in Illinois. Attorneys who appear in a
				representative capacity must file a written notice of appearance setting forth:
1) the name, address and telephone number of
				the attorney;
2) the name and
				address of the party represented; and
3) an affirmative statement indicating that
				the attorney is licensed to practice law in Illinois.