Illinois Administrative Code › Title 56 - LABOR AND EMPLOYMENT › Part 350 - HEALTH AND SAFETY › Subpart B - INJURY/ILLNESS RECORDKEEPING AND REPORTING REQUIREMENTS › Section 350.340 - Forms

Current through Register Vol. 48, No. 28, July 12, 2024
a) Basic
				Requirement
Use the OSHA Form 300 (Log of Work-Related Injuries and
				  Illnesses), 300A (Summary of Work-Related Injuries and Illnesses) and 301
				  (Injury and Illness Incident Report), or equivalent forms for recorded injuries
				  or illnesses.
b)
				Implementation
1) Enter information about the
				employer's business at the top of the OSHA Form 300, enter a one or two line
				description for each recordable injury or illness, and summarize this
				information on the OSHA Form 300A at the end of the year.
2) Complete an OSHA Form 301 (Injury and
				Illness Incident Report) or an equivalent form (i.e., IWCC Form 45) for each
				recordable injury or illness entered on the OSHA Form 300.
3) Enter each recordable injury or illness on
				the OSHA Form 300 and OSHA Form 301 (Injury and Illness Incident Report) within
				7 calendar days after receiving information that a recordable injury or illness
				has occurred.
4) An equivalent form
				is one that has the same information, is as readable and understandable, and is
				completed using the same instructions as the OSHA form it replaces. Many
				employers use an insurance form instead of the OSHA Form 301 (Injury and
				Illness Incident Report) or supplement an insurance form by adding any
				additional information required.
5)
				Records may be kept on a computer if the computer can produce equivalent forms
				when they are needed, as described under Sections
				350.390 and
				350.420.
6) If there are privacy concerns, do not
				enter the employee's name on the OSHA Form 300. Instead, enter "privacy case"
				in the space normally used for the employee's name. This will protect the
				privacy of the injured or ill employee when another employee, a former
				employee, or an authorized employee representative is provided access to the
				OSHA Form 300 under Section
				350.390(b)(2).
				Keep a separate, confidential list of the case numbers and employee names for
				privacy concern cases so the cases can be updated and provide the information
				to the government if asked to do so.
7) Consider only the following injuries or
				illnesses to be privacy concern cases:
A) An
				injury or illness to an intimate body part or the reproductive
				system;
B) An injury or illness
				resulting from a sexual assault;
C)
				Mental illnesses;
D) HIV infection,
				hepatitis, or tuberculosis;
E)
				Needlestick injuries and cuts from sharp objects that are contaminated with
				another person's blood or other potentially infectious material; and
F) Other illnesses, if the employee
				voluntarily requests that the employee's name not be entered on the
				log.
8) If the employer
				has a reasonable basis to believe that information describing the privacy
				concern case may be personally identifiable even though the employee's name has
				been omitted, the employer may use discretion in describing the injury or
				illness on both the OSHA 300 and 301 forms. Enter enough information to
				identify the cause of the incident and the general severity of the injury or
				illness, but do not include details of an intimate or private nature. EXAMPLE:
				A sexual assault case could be described as "injury from assault", or an injury
				to a reproductive organ could be described as "lower abdominal
				injury".
9) If the employer decides
				to voluntarily disclose the OSHA forms to persons other than government
				representatives, employees, former employees or authorized representatives,
				remove or hide the employees' names and other personally identifying
				information, except in the following instances. Disclose the forms with
				personally identifying information only to:
A)
				an auditor or consultant hired by the employer to evaluate the safety and
				health program;
B) the extent
				necessary for processing a claim for workers' compensation or other insurance
				benefits; or
C) a public health
				authority or law enforcement agency for uses and disclosures for which consent,
				an authorization, or opportunity to agree or object is not required under
				Department of Health and Human Services Standards for Privacy of Individually
				Identifiable Health Information (45
				CFR 164.512) .