Alabama Administrative Code › Title 420 - ALABAMA STATE BOARD OF HEALTH › Chapter 420-3-29 - RENOVATION CONTRACTOR CERTIFICATION › Section 420-3-29-.15 - Record Keeping And Reporting Requirements

Current through Register Vol. 42, No. 9, June 28, 2024
(1) Firms performing renovations must retain
			 and, if requested, make available to the Department all records necessary to
			 demonstrate compliance with these rules for a period of 3 years following
			 completion of the renovation. This 3 year retention requirement does not
			 supersede longer obligations required by other provisions for retaining the
			 same documentation, including any applicable state or tribal laws or
			 regulations.
(2) Records that must
			 be retained, pursuant to this rule, shall include where applicable:
(a) Reports certifying that a determination
			 had been made, by a state accredited lead-based paint inspector/risk assessor
			 working for a certified firm, that lead-based paint is not present on the
			 components affected by the renovation, as described in Rule
			 420-3-29-.02(1).
(b) Signed and dated acknowledgments of
			 receipt as described in Rules
			 420-3-29-.04(1)(a)1., (1)(b)1., (2)(a)1.,
			 (3)(a)1., and (3)(b)1.
(c) Certifications of attempted delivery as
			 described in Rules
			 420-3-29-.04(1) (b)1., (2)(c), and
			 (3)(b)1.
(d) Certificates of mailing as described in
			 Rules 420-3-29-.04(1)(a)2., (1)(b)2., (2)(a)2.,
			 (3)(a)2., and (3)(b)2.
(e) Records of notification activities
			 performed regarding common area renovations, as described in Rules
			 420-3-29-.04(2)(c) and
			 (2)(d), and renovations in child-occupied
			 facilities, as described in Rule
			 420-3-29-.04(3)(b).
(f) Any signed and dated statements received
			 from owner-occupants documenting that the requirements of Rule
			 420-3-29-.10 (Work Practice
			 Standards) do not apply. These statements must include, a declaration that the
			 housing is not a child-occupied facility and is designated as elderly only, the
			 address of the unit undergoing renovation, the owner's name, an acknowledgment
			 by the owner that the work practices to be used during the renovation will not
			 necessarily include all of the lead-safe work practices contained in EPA's
			 renovation, repair, and painting rule, the signature of the owner, and the date
			 of signature. These statements must be written in the same language as the text
			 of the renovation contract, if any.
(g) Documentation of compliance with the
			 requirements of Rule
			 420-3-29-.10 (Work Practice
			 Standards), including documentation that an accredited renovator was assigned
			 to the project, that the accredited renovator provided on-the-job training for
			 workers used on the project, that the accredited renovator performed or
			 directed workers who performed all of the tasks described in Rule 420-3-29.11
			 (Standards for Renovation Activities) and that the accredited renovator
			 performed the post-renovation cleaning verification described in Rule
			 420-03-29.10(2) (Standards for Post-Renovation Cleaning Verification). If the
			 renovation firm was unable to comply with all of the requirements of this rule
			 due to an emergency as defined in Rule
			 420-3-29-.02(1)(b)1.,
			 the firm must document the nature of the emergency and the provisions of the
			 rule that were not followed. This documentation must include a copy of the
			 accredited renovator's training certificate, and a certification by the
			 accredited renovator assigned to the project that:
1. Training was provided to workers (topics
			 must be identified for each worker).
2. Warning signs were posted at the entrances
			 to the work area.
3. If test kits
			 were used, that the specified brand of kits was used at the specified locations
			 and that the results were as specified.
4. The work area was contained by:
(i) Removing or covering all objects in the
			 work area (interiors).
(ii) Closing
			 and covering all openings including HVAC ducts in the work area
			 (interiors).
(iii) Closing all
			 windows in the work area (interiors) or closing all windows in and within 20
			 feet of the work area (exteriors).
(iv) Closing and sealing all doors in the
			 work area (interiors) or closing and sealing all doors in and within 20 feet of
			 the work area (exteriors).
(v)
			 Covering doors in the work area that were being used to allow passage but
			 prevent spread of dust.
(vi)
			 Covering the floor surface, including installed carpet, with taped-down plastic
			 sheeting or other impermeable material in the work area 6 feet beyond the
			 perimeter of surfaces undergoing renovation or a sufficient distance to contain
			 the dust, whichever is greater (interiors) or covering the ground with plastic
			 sheeting or other disposable impermeable material anchored to the building
			 extending 10 feet beyond the perimeter of surfaces undergoing renovation or a
			 sufficient distance to collect falling paint debris, whichever is greater,
			 unless the property line prevents 10 feet of such ground covering, weighted
			 down by heavy objects (exteriors).
(vii) Installing (if necessary) vertical
			 containment to prevent migration of dust and debris to adjacent property
			 (exteriors).
5. Waste was
			 contained on-site and while being transported off-site.
6. The work area was properly cleaned after
			 the renovation by:
(i) Picking up all chips
			 and debris, misting protective sheeting, folding it dirty side inward, and
			 taping it for removal.
(ii)
			 Cleaning the work area surfaces and objects using a HEPA vacuum and/or wet
			 cloths or mops (interiors).
7. The accredited renovator performed the
			 post-renovation cleaning verification (the results of which must be briefly
			 described, including the number of wet and dry cloths used).