reglab/statecodes huggingface dataset:
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 6 - Personal Data Systems › Article TWO - General Nature and Purpose of Personal Data Systems › Section 10a-6-5 - Personal data systems

Current through July 10, 2024
The Board of Governors for Higher Education and the Department of Higher Education maintain eight (8) personal data systems, the general nature and purposes of which are specified in subsections (a) through (h) below. In accordance with the Attorney General Standards, the following information is provided for each personal data system:
(1) Name of system;
(2) Type of system (automated, manual or combination of both);
(3) Purpose of system;
(4) Routine sources of data for system;
(5) Legal authority to collect, maintain and use personal data in system;
(6) Categories of personal data maintained;
(7) Categories of other data maintained;
(8) Categories of persons on whom records are maintained,
(9) Routine use of records, including types of users and purpose of use; and
(10) Retention schedule adopted pursuant to Section 11-8a of the General Statutes, if applicable.
The eight systems are:
(a)
1.
Name:
STUDENT FILE
2.
Type:
Automated
3.
Purpose:
To allow the Board of Governors to meet the requirements of Section 10a-9 of the General Statutes to develop a comprehensive management information system for planning and budget purposes. This system will support the research necessary to assess programmatic, financial, demographic, academic and other trends necessary to effectively coordinate higher education in Connecticut.
4.
Source of Data
: Data collected by institutions within the state system of higher education and transmitted to the Department of Higher Education.
5.
Legal Authority
: Section 10a-9 of the General Statutes.
6.
Categories of Personal Data
: Education, including semester standing, degrees earned, registration date, institutions attended, residential status, general credits earned, remedial credits earned, extension credits earned, credits transferred, program of study, major, level of study, degree sought, date of high school graduation, high school rank and SAT scores; Finances, including type of tuition paid (instate, out-of-state, general fund, extension fund) and financial aid received (type and amount); and whether or not a student has a graduate assistantship.
7.
Categories of Other Data
: Social security number; gender; racial/ethnic origin; date of birth; permanent address and current address.
8.
Category of Person
: Undergraduate and graduate students attending or who have attended institutions within the state system of higher education.
9.
Use of Records
: This system is routinely used by the research and budget staffs to generate descriptive statistical reports to support budget development, academic program review and legislative initiatives. It also allows for students to be tracked through college, thus providing greater understanding of transfer trends, dropout and reentry patterns and longitudinal changes in student choice.
10.
Retention Schedule
: For ten years, or for the period of time required by applicable state retention schedules, whichever is longer.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 6 - Personal Data Systems › Article THREE - Maintenance and Other Provisions › Section 10a-6-6 - Relevance, accuracy of data and waiver of access

Current through July 10, 2024
(a) Personal data will not be maintained unless relevant and necessary to accomplish the lawful purposes of the Department. Where the Department finds irrelevant or unnecessary public records in its possession, it shall dispose of the records in accordance with its records retention schedule and with the approval of the Public Records Administrator as per Section 11-8a of the Connecticut General Statutes, or, if the records are not disposable under the records retention schedule, request permission from the Public Records Administrator to dispose of the records under Section 11-8a of the General Statutes.
(b) The Department will collect and maintain all records with accurateness and completeness. Insofar as it is consistent with the needs and mission of the Department, the Department, wherever practical, shall collect personal data directly from the person to whom a record pertains.
(c) Any waiver of access given by an affected individual to a constituent unit of the state system of higher education or institution therein pursuant to state or federal law, also shall waive the right of access to the same records held by the Department.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 6 - Personal Data Systems › Article THREE - Maintenance and Other Provisions › Section 10a-6-7 - Internal distribution of policy

Current through July 10, 2024
Department employees involved in the operations of personal data systems will be informed of the provisions of the (a) personal data act, (b) the Department's regulations adopted pursuant to Section 4-196 of the General Statutes, (c) the Freedom of Information Act and (d) any other state or federal statute or regulations concerning maintenance or disclosure of personal data kept by the Department.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 6 - Personal Data Systems › Article THREE - Maintenance and Other Provisions › Section 10a-6-9 - Incorporation into agency contracts

Current through July 10, 2024
The Department shall incorporate by reference the provisions of the Personal Data Act and regulations promulgated thereunder in all contracts, agreements or licenses for the operation of a personal data system or for research, evaluation and reporting of personal data for the Department or on its behalf.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 6 - Personal Data Systems › Article THREE - Maintenance and Other Provisions › Section 10a-6-10 - Unnecessary duplication

Current through July 10, 2024
The Department will insure against unnecessary duplication of personal data records. In the event it is necessary to send personal data records through interdepartmental mail, such records will be sent in envelopes or boxes sealed and marked "confidential."
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 6 - Personal Data Systems › Article THREE - Maintenance and Other Provisions › Section 10a-6-11 - Protecting records

Current through July 10, 2024
(a) The Department will insure that all records in manual personal data systems are kept under lock and key and, to the greatest extent practical, are kept in controlled access areas.
(b) With respect to automated personal data systems:
(1) The Department shall, to the greatest extent practical, locate automated equipment and records in a limited access area;
(2) To the greatest extent practical, the Department shall require visitors to such area to sign a visitor's log and permit access to said area on a bona-fide need-to-enter basis only.
(3) The Department, to the greatest extent practical, will insure that regular access to automated equipment is limited to operations personnel.
(4) The Department shall utilize appropriate access control mechanisms to prevent disclosure of personal data to unauthorized individuals.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 6 - Personal Data Systems › Article THREE - Maintenance and Other Provisions › Section 10a-6-13 - Procedures for contesting the content of personal data records

Current through July 10, 2024
(a) Any person who believes that the Department is maintaining inaccurate, incomplete or irrelevant personal data concerning him/her may file a written request with the Department for correction of said personal data;
(b) Within 30 days of receipt of such request, the Department shall give written notice to that person that it will make the requested correction, or if the correction is not to be made as submitted, the Department shall state the reason for its denial of such request and notify the person of his/her right to add his/her own statement to his/her personal data records and to meet with the Commissioner or the Commissioner's designee regarding the requested correction.
(c) Following a denial by the Department of a correction, the person requesting such correction shall be permitted to add a statement to his or her personal data record setting forth what that person believes to be an accurate, complete and relevant version of the personal data in question. Such statements shall become a permanent part of the Department's personal data system and shall be disclosed to any individual, agency or organization to which the disputed personal data are disclosed.
(d) If personal data are covered by the Buckley Amendment (34 C.F.R., Sec. 99.21), the hearing requirements of the Buckley Amendment shall be applicable.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 6 - Personal Data Systems › Article THREE - Maintenance and Other Provisions › Section 10a-6-14 - Other provisions

Current through July 10, 2024
(a) If the Department requests personal data from any other state agency it shall have an independent obligation to insure that the personal data is properly maintained.
(b) Only Department employees who have a specific need to review personal data records for lawful purposes of the Department will be entitled access to such records under the Personal Data Act.
(c) The Department will keep a written up-to-date list of individuals entitled access to each of the Department's personal data systems.
(d) When an individual is asked to supply personal data to the Department, the Department shall disclose to that individual, upon request:
(1) The name of the division within the Department requesting the personal data;
(2) The legal authority under which the Department is empowered to collect and maintain the personal data;
(3) The individual's rights pertaining to such records under the Personal Data Act and Department regulations;
(4) The known consequences arising from supplying or refusing to supply the requested personal data;
(5) The proposed use to be made of the requested personal data.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 16 - State Tuition Waivers for Needy Students › Section 10a-16-2 - University of Connecticut. Tuition waivers for needy students (Repealed)

Current through July 10, 2024
For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 16 - State Tuition Waivers for Needy Students › Section 10a-16-3 - Board of trustees of the state technical colleges. Tuition waiver for needy students (Repealed)

Current through July 10, 2024
For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 16 - State Tuition Waivers for Needy Students › Section 10a-16-4 - Board of trustees of the regional community colleges. Tuition waiver for needy students (Repealed)

Current through July 10, 2024
For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 16 - State Tuition Waivers for Needy Students › Section 10a-16-5 - Board of trustees of the state colleges. Tuition waiver for needy students (Repealed)

Current through July 10, 2024
For 2014 repeal, see Sec. 54 of Public Act 14-187. (June 11, 2014)
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-2 - Definitions

Current through July 10, 2024
(a) "Applicant" means a person, board, association, partnership, corporation or other entity applying for authorization to operate a school or provide occupational instruction qualifying an individual for employment.
(b) "Board" means the State Board of Governors of Higher Education.
(c) "Branch or extension" means a subdivision of a school located at a different facility and geographical site from the school, but does not include an additional classroom site. Such "branch or extension" shall include, but is not necessarily limited to, such characteristics as:
(1) offering one or more complete programs leading to a diploma or certificate;
(2) operating under the school's certificate of authorization;
(3) the ability to meet the same conditions of authorization as the school; and
(4) responsibility for the administrative control and academic affairs at the site. The commissioner or his designee shall determine whether a site is a "branch or extension" or an additional classroom site.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-4 - Evaluation procedures for initial or renewal of authorization

Current through July 10, 2024
(a) Upon receipt of a completed application, the commissioner shall cause an evaluation to be conducted and shall notify the applicant, in writing, of the initiation of such evaluation. A private occupational school which has been authorized for at least three consecutive years and is seeking renewal of authorization may be subject to an evaluation pursuant to this section and Section 10a-22k of these regulations provided no private occupational school shall operate for more than three additional years from the date of any renewal without the completion of an evaluation pursuant to said sections.
(b) Within thirty days following receipt of a completed application, the commissioner or a designee of the commissioner shall appoint an evaluation team. The composition of the evaluation team shall be as follows:
(1) at least two members representing the board; and
(2) at least one member for each of the areas of occupational instruction for which authorization is sought who shall be experienced in such occupation. A person shall be deemed to be experienced pursuant to subdivision (2) of this subsection who is currently employed in the occupation to be evaluated and who has been so employed for at least two years.
(3) Employees of the state or any political subdivision of the state may be members of evaluation teams. The commissioner, or the designee of the commissioner, shall not appoint any person to an evaluation team unless the commissioner, or such designee, has received from such person a statement that the person has no interest which is in conflict with the proper discharge of the duties of evaluation team members as described in section 10a-22k-5 of the regulations and sections 10a-22b and 10a-22c of the Connecticut General Statutes. The statement shall be on a form prescribed by the commissioner and shall be signed under penalty of false statement.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-6 - Certificate of authorization

Current through July 10, 2024
Upon approval of authorization of a school, the commissioner shall issue a certificate of authorization stating (1) the specific area or areas of authorization and (2) the duration of the certificate. Within seven days following receipt of a certificate of authorization, the school shall clearly display the certificate in a location visible to students and the public.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-7 - Renewal of authorization

Current through July 10, 2024
(a) A school which has been authorized for less than three consecutive years shall annually make application for renewal of authorization to the commissioner at least 120 days prior to the date of termination of the most recent certificate of authorization. A nonrefundable renewal fee of one hundred dollars shall be submitted with each application for renewal. Renewal shall not be approved if the commissioner determines that the school fails to meet the conditions of its most recent authorization.
(b) A school which has been authorized for at least three consecutive years may make application for renewal of authorization for a period of up to three years to the commissioner at least 120 days prior to the date of termination of its most recent certificate of authorization. A nonrefundable renewal fee of one hundred dollars shall be submitted with the application. Such authorization of renewal shall not be approved if, upon completion of an evaluation, pursuant to sections 10a-22k-4 and 10a-22k-5 of these regulations, the commissioner determines that the school fails to meet the conditions of its most recent authorization. Schools receiving multi-year renewals shall annually submit, to the board, a one hundred dollar nonrefundable renewal payment which is a condition of continued authorization.
(c) Notwithstanding the provisions of subsections (a) and (b) of this section, the commissioner may authorize, at the request of the school or on his own motion, the extension of the most recent certificate of authorization for a period not to exceed sixty days for good cause shown. If a school seeks an extension of its most recent certificate of authorization for a period not to exceed sixty days for good cause shown, the school shall file a written request for such an extension with the commissioner or his designee. The written request shall include, but not be limited to:
(1) the reasons for such a request;
(2) any supporting documentation for such a request; and
(3) the requested number of days of such extension.
Within fourteen days from the receipt of such request the commissioner or his designee may grant or deny such request. The granting of such extension shall not change the date of the original certificate's issuance or the date for each renewal.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-8 - Revision

Current through July 10, 2024
(a) During any period of authorization, a school may revise the conditions of authorization provided written notice of such revision shall be given to the commissioner at least thirty days prior to implementation of any intended revision. If the revision request is not denied by the commissioner, the revision shall be deemed approved for the same period as the current authorization. Such revision may include, but need not be limited to, changes in (1) courses or programs; (2) ownership of the school; (3) name of the school; or (4) location of the school or its branches or its classroom sites. In the event of a proposed additional program, on-site inspection may be required by the commissioner. The commissioner may issue an order prohibiting such revision if it would constitute a material or substantial deviation from the conditions of the most recent authorization. The school may appeal, in writing, the order of the commissioner by filing an appeal with the board setting forth the grounds for appeal. A hearing shall be held within fourteen working days following receipt of such complaint to be conducted pursuant to chapter 54 of the general statutes. The chairperson of the board may designate a hearing officer or subcommittee to serve as a hearing panel pursuant to section 4-176e of the general statutes.
(b) A school may establish and operate extension or branch schools or additional classroom sites for the purpose of offering the occupational instruction for which the school is authorized. Notice of the location of the extension or branch school or additional classroom site and the course or program instruction to be offered shall be filed with the commissioner at least thirty days prior to the offering of such instruction. Certificates signed by the local fire marshal and zoning enforcement officer attesting that the buildings and premises for such extension or branch or additional classroom operation meet all applicable state and local fire and zoning requirements shall be filed with the commissioner prior to the commencement of instruction. A nonrefundable fee, in the amount of $50.00, shall be paid annually to the state board of governors of higher education for each branch or extension school operated. The commissioner may issue an order prohibiting operation of extension or branch schools or additional classroom sites if it would constitute a material or substantial deviation from the conditions of the most recent authorization. In the event of such an order, the applicant may request in writing a hearing by the Board, such hearing to be held within fourteen working days following receipt of such request and to be conducted pursuant to chapter 54 of the general statutes. The chairperson of the board may designate a hearing officer or subcommittee to serve as a hearing panel pursuant to section 4-176e of the general statutes.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-9 - Revocation and emergency action

Current through July 10, 2024
(a) The commissioner may revoke a certificate of authorization issued to a school if such school:
(1) ceases to meet the conditions of authorization;
(2) has committed a material or substantial violation of any provisions of sections 10a-22a through 10a-22k, inclusive, or sections 10a-22u through 10a-22x, inclusive, of the general statutes, as amended, or of regulations promulgated thereunder;
(3) has made false statement about a material fact on its application; or
(4) fails to make required payment to the private occupational school student protection account pursuant to section 10a-22u of the general statutes, as amended.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-10 - School facilities and records

Current through July 10, 2024
(a) Approval of occupancy attested to by the building official and fire marshal for the municipality in which the school is located shall be filed with the Commissioner prior to occupancy by students of any school building of student housing owned, rented, leased or otherwise maintained by the school. Evidence of continuing compliance with state and local fire and health requirements shall be filed annually with the commissioner in such manner as he shall prescribe.
(b) The commissioner or his designee may at any time during regular business or school hours, with or without notice, visit a school. During such visitation, the commissioner or his designee may request of an officer or director of the school and shall be provided with immediate access to such records or information as are required to verify that the school continues to meet the conditions of authorization.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-11 - Out-of-state school representatives

Current through July 10, 2024
Any representative of an out-of-state private occupational school, not authorized pursuant to sections 10a-22a through 10a-22k, inclusive, of general statutes, as amended, and these regulations shall not visit the residence of any prospective student, solicit enrollments, sell occupational instruction in any form or manner, make representations or give counsel to prospective students until obtaining a permit from the commissioner. Application for such permit shall be in writing and shall include the following information:
(1) name, resident address, business address and telephone number of the representative;
(2) name and address of the school or schools he or she represents;
(3) evidence that the school is authorized to give instruction by the state wherein the school is located and is in good standing;
(4) evidence that the school, if a corporation, is in good standing where incorporated, and is registered in good standing to do business in Connecticut; and
(5) copies of the school catalog, sales literature, and enrollment agreement.
Upon application and submission of a fee of twenty-five dollars, the commissioner shall, if all requirements are met, issue a permit to the school representative valid for a period of one year following the date of issuance. The issuance of a permit shall not be represented to indicate that the school or its courses of instruction are approved by the commissioner.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-12 - Assessment of administrative penalty

Current through July 10, 2024
(a) The commissioner shall serve written notice upon a school indicating that an assessment of an administrative penalty, not to exceed five hundred dollars for each day of such violation, is under consideration. The commissioner shall set forth the reason such administrative penalty is being considered. Upon receipt of such notice, a school may file within seven days a written request for administrative review by the commissioner or his designee. Within forty-five days after the receipt of such request, the commissioner or his designee shall complete an administrative review and give written notice of the determination of the review to the school. A school aggrieved by the decision of the commissioner or his designee may, within fourteen days following its receipt of official notice of the completion and determination of such administrative review, appeal, in writing, setting forth the reasons thereof to the board. The board shall hold a hearing within twenty business days following receipt of such appeal to be conducted pursuant to chapter 54 of the general statutes. The chairperson of the board may designate a hearing officer or subcommittee to serve as a hearing panel pursuant to Section 4-176e of the General Statutes.
(b) The total amount of an administrative penalty that a school shall be assessed shall be calculated in accordance with the following formula:
(1) The number of days that a school is in violation shall be the difference between the day on which the school is notified, by receipt of certified letter, that it is in violation and the day on which the commissioner or his designee notifies said school that the violation has been corrected.
(2) The penalty shall not exceed five hundred dollars for each day of such violation.
(3) The total amount of an administrative penalty shall be the product of the number of days that a school is in violation times the dollar amount per day penalty.
The commissioner may assess an administrative penalty for each violation in accordance with the above formula whenever there exists one or more violations. If a school appeals an administrative penalty in accordance with section 10a-22k-12(a), payment of the administrative penalty shall not be due until seven days after the determination of the appeal if said determination finds that the school was in violation. If a school does not appeal an administrative penalty provided under section 10a-22k-12(a), payment of the administrative penalty shall be due no later than seven days after the receipt of the certified letter containing a notice of assessment. The total amount of an administrative penalty shall be calculated on the number of days that a school is in violation notwithstanding any appeals initiated by a school.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-13 - Complaints and inquiries

Current through July 10, 2024
(a) No school shall have any policy nor shall act in any manner which discourages or prohibits the filing of inquiries or complaints regarding the school's operation with the commissioner.
(b) The school shall clearly display in a location visible to students and the public:
(1) The statement that the school does not have any policy nor acts in any manner which discourages or prohibits the filing of inquiries or complaints regarding the school's operation with the commissioner; and
(2) the school's procedures for resolving complaints regarding the school's operation, including the filing of inquiries or complaints with the commissioner.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22k - Approval of Private Occupational Schools Requiring Certification › Section 10a-22k-14 - Refund or cancellation policy

Current through July 10, 2024
(a) A school shall have a reasonable and equitable written policy for refund or cancellation of tuition or other fees and shall make said policy available to all prospective students, their parents or guardians, or interested public. A school shall state its policy and schedule of refunds in clear language that can be easily understood. The policy shall apply to all terminations, for any reason, by either the school or the student.
(b) In all instances, the refund shall be based on and computed from the last day of actual verifiable attendance. A school shall not require written notification of withdrawal as a condition for making refunds. A school shall uniformly apply the refund or cancellation policy and shall incorporate said policy within its enrollment agreement and catalog.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22x - Private Occupational School Student Protection Account › Section 10a-22x-2 - Definitions

Current through July 10, 2024
(a) "Commissioner" means the commissioner of higher education.
(b) "Deduction," for the purpose of determining a school's net income for calculating payment to the account, means the exclusion of amounts paid to a school by or on behalf of a student from the total amount received by a school for such student or on behalf of such student. Such "deduction" includes, but is not limited to:
(1) Amounts paid for expendable materials or equipment which becomes the property of the student.
(2) Amounts paid for services other than instructional services, such as nonrefundable application and registration fees which are not applied to tuition.
(3) Money refunded by a school to students who do not complete their instruction or training as provided by Section 10a-22x of the General Statutes.
Specific amounts, in addition to the above, to be excluded must be identified by the school and must receive advanced approval from the commissioner or his designee.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22x - Private Occupational School Student Protection Account › Section 10a-22x-3 - Payments to the account

Current through July 10, 2024
(a) Forms developed and provided by the commissioner shall be completed by the school and submitted with quarterly account payments. The correctness and pleteness of information provided on such form shall be attested to by the school director or person authorized to sign on his or her behalf.
(b) A school's quarterly account payments shall be the product of the total net tuition income for such quarter times one-half of one percent. A school's quarterly account payments shall be calculated on a cash basis.
(c) A school shall maintain adequate financial records evidencing all amounts paid to such school by or on behalf of each student.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 22x - Private Occupational School Student Protection Account › Section 10a-22x-4 - Payments from the account

Current through July 10, 2024
(a) A school shall keep records of:
(1) the name and permanent address of each student;
(2) the date each student began instruction at the school;
(3) the enrollment agreement of each student;
(4) information about each program in which the student was or is enrolled, including the name of the program, length in clock hours or credit hours, where applicable, or for home study schools, program length in lessons, tuition paid in each calendar quarter, number of clock hours or credit hours, where applicable, of instruction or where appropriate, lessons, completed by the student at the end of each calendar quarter, date of last instruction or of program completion, and
(5) other such information as required by the commissioner. These records shall be kept current and on file at the school and be available for inspection by the commissioner or his designee upon request. In the event of insolvency or cessation of operation, these records shall be transferred to the commissioner within 10 days of such insolvency or cessation of operation. In the event of seizure or confiscation of records by those legally authorized, a copy of all records of students affected by the insolvency or cessation of operation shall be sent to the commissioner.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 34 - Licensure and Accreditation of Institutions and Programs of Higher Learning › Article ONE - Policies and Procedures › Section 10a-34-1 - Introduction

Current through July 10, 2024
(a)
Purpose.
The Board of Governors for Higher Education is responsible for initial and continuing review and approval of all institutions and programs of higher learning operating in the State of Connecticut that are subject to Section 10a-34 and subsections (a) (8) and (a) (9) of Section 10a-6, Connecticut General Statutes. The purpose of these regulations is to provide procedures and criteria for institutional and program review and approval.
(b)
Intent.
(1) It is the intent of the Board to ensure acceptable standards of quality among the institutions and programs of higher learning identified in subsection (a) above and, where possible, to promote the highest standards of quality. No such institution or program shall receive initial or continuing approval from the Board unless and until the Board is satisfied that the institution or program is in substantial compliance with the Board's approval standards as specified in Sections 10a-34-9 through 10a-34-24, inclusive, of these regulations.
(2) It also is the intent of the Board to encourage institutions and programs that are responsive to state priorities and demonstrated needs; to promote the effective use of state resources; and to provide appropriate access to higher education. Every proposed public institution shall be reviewed by the Board in regard to the need for the institution; the potential for duplicating the programs and services of existing institutions; and adequacy of resources. Every public institution proposing to initiate or continue a program shall be required to demonstrate to the satisfaction of the Board that the program is within the institution's role and mission; that there is a need for the program; that the program does not unnecessarily duplicate other programs in the same field and geographical area; and that there are adequate resources available to support the program.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 34 - Licensure and Accreditation of Institutions and Programs of Higher Learning › Article ONE - Policies and Procedures › Section 10a-34-2 - Definitions

Current through July 10, 2024
The definitions set forth in this section are intended to supplement the definitions in Section 10a-34 of the General Statutes and shall apply throughout the Regulations of Connecticut State Agencies.
(a) "Board" means the Board of Governors for Higher Education.
(b) "Commissioner" means the Commissioner of Higher Education or the Commissioner's designee.
(c) "Advisory Committee on Accreditation" means a committee composed of representatives of accredited public and independent institutions and of the public at large, appointed by the Board to advise the Board and the Commissioner on matters relating to licensure and accreditation.
(d) "Licensure" means approval by the Board to operate an institution or program of higher learning at a specific location(s) for a specified period. Licensure does not provide authority to confer degrees.
(e) "Accreditation" means approval by the Board to operate an institution or program of higher learning at a specific location(s) for a specified period and to confer specified degrees.
(f) "Approval" means a formal action by the Board to grant either licensure or accreditation or both.
(g) "Institution" or "institution of higher learning" means any organization, school, board, association or corporation which is licensed or accredited to offer one or more programs of higher learning leading to one or more degrees.
(h) "Accredited institution" means an institution of higher learning that is accredited by the Board.
(i) "Evaluation" means a review of an institution or program by competent educators approved by the Commissioner or the Board, for purposes of verifying compliance with the standards in Sections 10a-34-9 through 10a-34-24, inclusive, of the Regulations of Connecticut State Agencies.
(j) "New program" means any degree program, major, specialization or concentration not previously approved by the Board.
(k) "Nonsubstantive change" means
(1)  an undergraduate certificate program of no more than 30 semester credit hours which fall within an approved program,
(2) a new baccalaureate minor of no more than 18 semester credit hours,
(3)  a new undergraduate option or certificate program of no more than 15 semester credit hours, or
(4) a new graduate option or certificate program of no more than 12 semester credit hours.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 34 - Licensure and Accreditation of Institutions and Programs of Higher Learning › Article ONE - Policies and Procedures › Section 10a-34-3 - Procedures-general

Current through July 10, 2024
(a)
New institutions and programs.
The procedures for licensure of new institutions and programs are specified in Section 10a-34-4 of these regulations.
(b)
Nonsubstantive changes.
Programmatic changes that qualify as nonsubstan-tive changes shall not require prior review and approval by the Board. However, all credit instruction in Connecticut is subject to the standards specified in Sections 10a-34-9 through 10a-34-24, inclusive, of these regulations. All new options and certificate programs that qualify as nonsubstantive changes shall be reported to the Department of Higher Education for informational purposes.
(c)
Program modifications.
An institution proposing a program modification shall submit a prospectus, in a format developed by the Commissioner. The Commissioner shall review the proposal and request any additional information needed. If the Commissioner determines that the proposed change represents a new program, the Commissioner shall request a full application for licensure. If the Commissioner determines that the proposed change is nonsubstantive, the Commissioner shall so notify the institution and no further action shall be required. If the Commissioner determines that the proposed change is a substantive change but not a new program, the Commissioner shall make a recommendation for approval or disapproval to the Board. The institution shall be notified of the Commissioner's determination within 45 days of receipt of the prospectus.
(d)
Discontinued programs.
Institutions shall notify the Commissioner within 60 days of any programs which are being phased out or to which new students have not been admitted for a period of 12 months. At the request of the institution, a program will be classified as being phased out for a period of two years, after which it will be removed from the inventory of approved programs, unless the institution requests an extension. The Commissioner may grant an extension for a maximum of two years.
(e)
Accreditation.
The procedures for institutional and program accreditation are specified in Section 10a-34-5 of these regulations.
(f)
Applications pending.
Completed institutional and program applications received in the Board office prior to the effective date of these regulations shall be subject to Sections 10-330-1 through 10-330-10, inclusive, of the regulations of state agencies in effect at the time of receipt of such application, except that the Advisory Committee on Accreditation as established in Section 10a-34-7 of these regulations, shall assume the responsibilities of the Standing Committee on Accreditation immediately.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 34 - Licensure and Accreditation of Institutions and Programs of Higher Learning › Article ONE - Policies and Procedures › Section 10a-34-4 - Licensure

Current through July 10, 2024
(a)
Purpose.
The purpose of the licensure process is (1) to ensure that proposed institutions and programs comply substantially or have the potential to comply with the quality standards specified in Sections 10a-34-9 through 10a-34-24, inclusive, of these regulations, and (2) to ensure that nonaccredited institutions and programs continue to comply with these standards. The purpose of the licensure process also is to ensure that each proposed program complies with the requirements of subsection (b) (2) of Section 10a-34-1 of these regulations.
(b)
Applications.
An application for licensure or relicensure of an institution or program shall be filed in a format developed by the Commissioner. Applications for licensure of a new institution or degree program should be filed at least nine months in advance of the date on which the institution or program is to begin operating or the date that current licensure expires.
(c)
Circulation.
A summary of each new institutional and program proposal shall be circulated to all institutions of higher learning in Connecticut and to other interested parties, for review and comment regarding the need for the institution or program. The applicant institution shall be given an opportunity to respond to all comments. Circulation shall not be required for undergraduate certificate and associate degree programs that are judged by the commissioner to be closely related to existing approved programs.
(d)
Completeness.
The Commissioner shall be responsible for determining within 25 working days of receipt whether an application is complete and for requesting from the applicant institution additional information required, so that the assessment can continue.
(e)
Planning Assessment.
(1) Public institutions.
(A) Proposals for new public institutions shall be reviewed by the Commissioner in regard to mission, role and scope; need for the institution and its curricula; unnecessary duplication of existing institutions and programs; cost effectiveness; and availability of adequate resources.
(B) Program proposals submitted by public institutions shall be reviewed by the Commissioner in regard to conformance with the institution's role and mission; need for the program; unnecessary duplication of existing programs; cost effectiveness; and availability of adequate resources.
(C) In the event that planning assessment results in a positive finding, the Commissioner shall proceed with quality assessment. In the event that planning assessment results in a negative finding, the Commissioner shall offer the institution the option of withdrawing. If the application is not withdrawn, the Commissioner shall refer the results of the planning assessment to the Board for a determination as to whether to proceed with quality review.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 34 - Licensure and Accreditation of Institutions and Programs of Higher Learning › Article ONE - Policies and Procedures › Section 10a-34-5 - Accreditation

Current through July 10, 2024
(a)
Purpose.
The purpose of the accreditation process is to ensure that continuing institutions and programs offered by such institutions comply substantially with the quality standards in Sections 10a-34-9 through 10a-34-24, inclusive, of the Regulations of Connecticut State Agencies. Accreditation carries with it authorization to award a specified degree(s). Institutional accreditation is a prerequisite for accreditation of a program. The Board shall accept regional accreditation in satisfaction of the requirements of this section for institutions seeking reaccreditation unless the board finds cause not to rely upon such regional or national accreditation based on the criteria described in section 10a-34-6(c) of the Regulations of Connecticut State Agencies.
(b)
Applications.
An application for accreditation or reaccreditation shall be filed in a format developed by the Commissioner. Applications shall be filed at least nine months in advance of the date that current licensure or accreditation expires. Institutions that receive reaccreditation or continuing accreditation by a commission of the New England Association of Schools and Colleges shall notify the Commissioner within thirty days of receiving notice of such action in lieu of filing the application referred to in this subsection.
(c)
Completeness.
The Commissioner shall be responsible for determining whether the application is complete and for requesting from the institution any additional information required. Once an application is complete, assessment shall proceed.
(d)
Quality assessment.
All institutions and programs being considered for accreditation or reaccreditation, as required by the board, shall be evaluated for compliance with the approval standards in Sections 10a-34-9 through 10a-34-24, inclusive, of these regulations and in accordance with the provisions of Section 10a-34-6 of the Regulations of Connecticut State Agencies.
(e)
Duration of approval.
Accreditation of an institution or program by the Board may be granted for a fixed term not to exceed five years. Reaccreditation by the board of regionally accredited institutions with their previously accredited programs, shall be concurrent with the action of a commission of the New England Association of Schools and Colleges to continue regional accreditation.
Connecticut Administrative Code › Title 10a - State Systems of Higher Education › 34 - Licensure and Accreditation of Institutions and Programs of Higher Learning › Article ONE - Policies and Procedures › Section 10a-34-6 - Quality assessment

Current through July 10, 2024
(a)
Methods of quality assessment.
Depending on the nature and scope of the proposal, an institution or program may be evaluated by any of the following means:
(1) Any institution or program may be evaluated by means of a site visit by an evaluation committee, in accordance with the provisions of subsection (b) of this section of these regulations.
(2) Institutions accredited by the Board which have regional accreditation shall be reaccredited by the Board on the basis of an evaluation visit conducted by the New England Association of Schools and Colleges or another recognized accrediting association or on the basis of a progress report to such an association, in accordance with the provisions of subsection (c) of this section of the Regulations of Connecticut State Agencies.
(3) Applications for licensure or accreditation of a program at an accredited institution may be evaluated by means of a focused site visit, in accordance with the provisions of subsection (d) of this section of the Regulations of Connecticut State Agencies.
(4) Applications for licensure or accreditation of a program at an accredited institution may be evaluated by the Advisory Committee on Accreditation on the basis of the written application, in accordance with the provisions of subsection (e) of this section of the Regulations of Connecticut State Agencies. The Commissioner shall determine the method of quality assessment. If the Commissioner determines that an evaluation visit is needed, the evaluation shall proceed as provided in subsections (b), (c) or (d) of this section of the Regulations of Connecticut State Agencies. If the Commissioner determines that an evaluation visit is not needed, the application shall be forwarded to the Advisory Committee on Accreditation for review in accordance with subsection (e) of this section of the Regulations of Connecticut State Agencies.