Illinois Administrative Code › Title 20 - CORRECTIONS, CRIMINAL JUSTICE, AND LAW ENFORCEMENT › Part 2207 - RECORDS OF YOUTH › Subpart B - MAINTENANCE OF RECORDS › Section 2207.320 - Disclosure of Master Record File Material for Youth Committed to the Department - Court Agreement

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Definitions
1) Youth - A person who is or has
				been committed to the Illinois Department of Juvenile Justice, pursuant to
				Section 5-33 of the Juvenile Court Act of 1987 [705 ILCS 405/5-33 ] or Section
				5-8-6(c) of the Unified Code of Corrections [730 ILCS 5/5-8 -6(c)]. This
				Section does not apply to record access for deceased youths.
2) Parent - The natural mother or father or
				an adoptive parent of a youth, except a natural or adoptive parent whose
				parental rights have been terminated by Sections 2-29, 3-30, 4-27, or 5-31 of
				the Juvenile Court Act of 1987 [705 ILCS 405/2-29, 3 -30, 4-27, or 5-31] or
				Section 17 of the Adoption Act [750
				ILCS 50/17 ].
3) Guardian - Individual(s) appointed by
				courts as guardian of the youth.
4)
				Authorized attorney - A lawyer authorized in writing by the youth to inspect
				and copy his or her master record file; or a lawyer appointed by a court as
				attorney for a youth.
5) Records
				subject to inspection and copying - This information is contained in the
				following documents: discharge order, face sheet, cancellation of warrants,
				warrants for apprehension, administrative-statewide transfer order, order of
				temporary transfer, dispositional order, court writs, preliminary hearing of
				aftercare release violation, notice of charges, notification of alleged
				aftercare release violations, police reports, report on youth's return to
				reception center, verification of birthdate, medical and dental records,
				reception center testing, academic assessments, vocational goals inventory,
				Department of Human Services-Division of Rehabilitation Services referrals,
				chronological recording of activities and treatment by counselor assigned,
				monthly staffing conference reports, physical exam, medications record,
				immunization cards, special concerns, consent for treatment, release of medical
				information, monthly progress reports, group life adjustment, daily conduct
				reports, achievements, summary letters to Prisoner Review Board, academic or
				vocational progress reports, program assignment record, institutional goals and
				treatment plan, performance agreements, commendation reports, reports of
				disciplinary action, letters to and from institution requesting information,
				trust fund records, youth's transfer request, medical referrals, administrative
				memos, unusual incident reports, clinical transfer orders or action requests,
				authorized absence requests-approvals, correspondence, youth advocate's
				reports, notice of eligibility for aftercare release, requests for special
				action, medical restrictions, illness and injuries record, school transcript,
				Prisoner Review Board sheet, official notice of aftercare release, special
				orders and orders rescinding aftercare release, clothing inventory, and
				personal property inventory.
6)
				Records subject to inspection and copying with professional guidance - This
				information is contained in the following documents: assessment and assignment
				report, special case review, intake worksheet, social history, chaplain's
				reports, psychological evaluation and classification reports, psychiatric
				evaluation report, clinical correspondence and clinical reports from other
				agencies, psychiatric reports, administrative reviews, annual reviews, special
				case reviews, notice of eligibility of aftercare-narrative progress report,
				diagnostic treatment note(s), and psychological consultation
				referral(s).
7) Information not
				subject to inspection and copying by a youth, a parent or a non-institutional
				guardian - Information reported in records contained in a master record file,
				the disclosure of which a clinician certifies in writing would result in a
				specific harm to the youth, a parent or a non-institutional guardian.
8) Clinician - A psychiatrist, psychologist,
				or physician employed by the Department of Juvenile Justice.
9) Authorized personnel of the Department -
				All program or security personnel in the institutional or field services
				divisions of the Illinois Department of Corrections.
10) Other correctional, welfare and law
				enforcement agencies - Agencies designated in writing from time to time by the
				Director subject to Section 1-7 of the Juvenile Court Act of 1987,
				[705
				ILCS 405/1-7 ].
11) Receiving agencies - A Department or
				agency to whom custody of a youth is transferred by administrative order to the
				Department or by a court order.