Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 20 - Division of County Operations › Rule 016.20.11-001 - Weatherization Assistance Program

Current through Register Vol. 49, No. 6, June, 2024
PART
			 I
ANUAL FILE
OVERVIEW
A.
Background
Arkansas Department of Human Services, Division of County
				Operations, Office of Community Services (DHS) will administer the Low-Income
				Weatherization Assistance Program in compliance with Title IV, Energy
				Conservation and Production Act, as amended. DHS will administer the
				weatherization program in compliance with the applicable law, including
				regulations contained in 10 CFR Part 440 (issued February 1, 2002), and other
				procedures applicable to this regulation as the United States Department of
				Energy may prescribe for the administration of financial assistance. The plan
				is for a one year period beginning April 1, 2011 through March 31, 2012.
DHS will monitor subgrantee performance in an effort to
				increase production of weatherized units. Quarterly production reports and
				leveraging reports will be submitted to DOE on time.
All units weatherized using funds from DOE will comply with all
				requirements for a completed unit and will be reported to DOE.
The primary purpose of the weatherization program is to
				conserve energy. The only health and safety measures installed with DOE funds
				will be "energy-related" health and safety measures. The state ensures that it
				will comply with the DOE "prudent use" policy for health and safety
				funds.
B.
General
			 Funding
The federally appropriated DOE funds and the LIHEAP funds are
				included in the plan for DOE approval. The DOE allocation is
$1,622,103
and the HEAP allocation is
$5,230,142
. A total of $1,000,000 from LIHEAP funds
				will be dedicated to capital intensive efficiency measures.
C.
Adjusted Average
The adjusted average of $6,572 will be in use for program year
				2011.
D.
Funds for
			 Administrative Purposes
The state uses 5% for administration. The subgrantees receiving
				less than $350,000 will be allowed to use 10% for administration.
E.
Leveraged
			 Resources
The local agencies will use DOE resources to leverage with the
				Arkansas Weatherization Program.
F.
Training and Technical
			 Assistance
The state will use the DOE T/TA funds to provide training and
				technical assistance to subgrantees and to monitor subgrantees.
G.
Application
			 Package
The state will comply with E-Gov requirements as prescribed by
				DOE.
The Master file has been eliminated from the plan. The state,
				however, will keep relevant information on file.
The state does not use funds for Low-Cost/No-Cost. The state
				will use the MHEA and NEAT energy audits. These plans are kept on file but are
				not included in this plan.
The state will revise the budget to include carryover prior to
				June 30.
The source of labor is no longer required to be
				reported.
The Congressional Districts served by the various subgrantees
				are included in this plan. However, a breakdown of the percentage of funds
				going to the various districts is no longer required.
The production, as required by DOE, is included in this plan.
				There are no downsizing efforts this program year.
The potential energy savings are included in this plan.
The Training and Technical Assistance Plan and the Monitoring
				Plan are combined into one plan. A house may be re-weatherized if it was
				previously weatherized prior to September 30, 1994.
The annual application includes both DOE and LIHEAP funds. The
				weatherization program is exempt from the Davis-Bacon Act (wage rate
				requirements).
Subgrantees use DOE funds for leveraging purposes with the
				Arkansas Weatherization Program. Electric base load measures are included in
				the NEAT/MHEA Audits.
A list of PAC members is included in this plan.
A transcript is included in this plan. The state requires
				subgrantees and contractors to maintain adequate liability insurance and
				pollution occurrence insurance.
H.
Public Hearing
The state conducts a public hearing in compliance with DOE
				requirements.
I.
Training and Technical Assistance Plan
The Training and Technical Assistance Plan is combined with the
				Monitoring Plan.
J.
Client Education
The state provides client information and material at the time
				of weatherization.
K.
Program Evaluation
The Office of Energy Efficiency and Renewable Energy (EERE)
				began conducting a national evaluation of the program in September 2010. The
				evaluation will assess a variety of program structures and options for program
				development.
L.
Grantee Program Oversight
The state will monitor each subgrantee on a quarterly basis for
				monitoring and oversight of work and mre frequent quality assurance reviews
				will be performed if quality issues are discovered during the initial visit.
				The state will review a minimum of 25 percent (25%) of the work completed;
				however, if significant deficiencies are discovered (helath and safety
				violations, poor quality installation of materials, major services missed,
				etc.) the monitor will increase the number of homes reviewed and the frequency
				of visitation until the deficiencies are no longer found. The monitor will
				resume the 25 percent sampling of the subgrantee work in subsequent
				visits.
M.
Energy
			 Audit Criteria
The state will use the MHEA and the NEAT energy audits. DOE
				approved the state's energy audit for single family homes and mobile homes on
				October 5, 2010.
N.
Health and Safety
The Health and Safety Plan is included in the Master File and
				is not included in this Annual File. The plan has been amended to include DOE
				requirements regarding mold and mildew.
O.
Vehicle Purchases
The state will allow vehicle purchases with an acquisition
				price of $5,000 or more to be spread over the entire life of the vehicle and
				the number of homes served during that period.
P.
Policy Advisory Council
The state will maintain the Policy Advisory Council instead of
				using a State Council.
Q.
Reporting Requirements
The state will comply with the financial and program reporting
				requirements of DOE.
R.
Reporting DOE Completed Units
The state will report all units to DOE that contain DOE funds.
				All units weatherized with DOE funds will comply with the DOE definition of a
				completed unit.
S.
Financial Audits
Subgrantees may budget financial audit cost as a separate
				budget category.
T.
Newly Legalized Aliens
The Immigration and Nationality Act made certain aliens
				legalized under the Immigration and Control Act of 1986 temporarily ineligible
				for weatherization assistance. The provisions of this law have expired. The
				only potential implications are those cases that were open while this law was
				in effect. Local agencies that are charitable and nonprofit are exempt from
				implementing new status verification requirements for nonqualified aliens.
				However, local government agencies must conduct status verification when
				serving nonqualified aliens.
U.
Multi-Family Eligibility
The Department of Energy has advised states that a multi-family
				building may be weatherized if two-thirds of the units are eligible. Certain
				multi-family buildings with significant energy efficiency improvements or
				leverage resources require only one-half of the units to be eligible. A
				building containing two or four units may be weatherized if one-half of the
				units are eligible. A nonqualified alien could be the recipient of
				weatherization services as part of the two-thirds or one-half rule.
In selecting an energy audit to address multi-family units,
				Arkansas will use the following selection criteria:
For small multi-family buildings, less than 25 units,
where the units are individually heated or cooled,
DOE
				has previously reviewed and accepted for use in the Weatherization Assistance
				Program the following software: NEAT.
For small multi-family buildings, less than 25 units,
with buildings containing central heating and cooling
				systems
, DOE has previously reviewed and accepted for use in the
				Weatherization Assistance Program the following software: EA-Quip and
				TREAT.
For large multi-family buildings, more than 25 units,
DOE has previously reviewed the accepted for use in the Weatherization
				Assistance Program the following software: EAQUIP and TREAT.
V.
Recovered Materials
Each subgrantee has a policy and procedure for using insulation
				composed of the highest percentage of recovered materials practical.
W.
Rental Requirements
There are no changes in rental procedures.
X.
Income Eligibility
The state will use 200 percent of poverty as the income
				eligibility level.
Y.
Fuel Switching
DOE does not permit the general practice of fuel switching when
				replacing furnace and appliances.
G R A N T A P P L I C A T I O N S T A N D A R D F O R M 4
				2 4
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STATE CLEARINGHOUSE
APPLICATION
				SUPPLEMENT
1. IF THIS IS
			 A "NOTIFICATION OF INTENT" TO APPLY OR A PREAPPLICATION, PLEASE CHECK THIS BOX
			 D AND INDICATE GRANT ID. ASSIGNED.
GRANT ID._________________X (8)
2 . IF THIS IS AN ACTUAL GRANT APPLICATION,
			 PLEASE CHECK THIS BOX S, AND
INDICATE GRANT I.D. ASSIGNED. Grant I. D. DCO-11050875
				X(8)
*NOTE: IF A NOTIFICATION OF INTENT OR PREAPPLICAIION HAS BEEN
				PREVIOUSLY SUBMITTED, USE THAT ID. TO COMPLETE ITEM 2 AND INDICATE SAM THAT WAS
				ASSIGNED TO THE NOI OR PREAPP. SAM______________X(8)
3 . IF THIS IS AN APPLICATION FOR
			 SUPPLEMENTAL FUNDS OR IS A REVISION, PLEASE
INDICATE ORIGINAL GRANT ID. AND SAM TO WHICH IT APPLIES. GRANT
				ID.__________________X(8) SAM_____________________X(8)
4 . GRANT YEAR
2010-2011
XX
GRANT START DATE
04 / 01 /ll
GRANT END
				DATE
03 / 31 / 12
(mo/day/yr)
6. APPLICANT (AGEN
CY)
			 CO
D
E 71 OH
XQ) (see
A
pplicant Code List)
7. GRANTOR Code
DOE
X(5) (see Grantor Code List)
8 .
			 ORGANIZATION UNIT__________
Department of
			 Energy
9 . FUNDING
			 PERCENTAGE REQUIREMENTS:
FEDERAL
100
_________%
				STATE_____________% OTHER______________%
10 . TYPE OF AS SISTANCE (A THROUGH
			 P)_____________(see instructions on back)
11. METHOD OF FUNDING____3
1. ADVANCE BY TREASURY CHECK
2. REIMBURSEMENT BY TREASURY CHECK
3. ADVANCE BY LETTER OF CREDIT
4. REIMBURSEMENT BY LETTER OF
			 CREDIT
12. FEJ2ERAL FUNDS
			 FOR THIS GRANT WILL BE RECEIVED DIRECTLY FROM (CHECK ONE)
Hr A FEDERAL AGENCY D ANOTHER STATE AGENCY D OTHER
				SOURCE
**If a source is OTHER please
				specify_______________________________________________
13. DO YOU HAVE AN INDIRECT COST RATE? YES
\E\
NO
14. IF YES,
			 IS THE RATE BEING APPLIED TO THIS PROIECT? DYES D NO
15
A. DIRECT
			 COST BASE
B. INDIRECT COST
			 RATE
C. INDIRECT COSTS
			 CLAIMED*
D. EXPLANATION*
PROGRAM MANAGER___________________________________
Signature
AGENCY________________
Office of Community
				Services
DATE____________________________________________
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B U D G E T
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2011 DOE ALLOCATION
AGENCY
UNITS
PS & M
ADMINISTRATION
TOTAL
BRAD
7
$ 38,827
$ 5,177
$ 44,004
CADC
40
229,952
30,660
260,612
CAPCA
10
57,343
7,646
64,989
CRDC
25
142,711
19,028
161,739
C-SCDC
9
50,797
6,773
57,570
CSO
5
26,385
3,518
29,903
MCAEOC
4
25,872
3,450
29,322
M-DCS
10
56,021
7,469
63,490
NADC
11
62,962
8,395
71,357
OHC
17
99,172
13,223
112,395
OOI
13
77,268
10,302
87,570
PB-JCEOC
13
76,303
10,174
86,477
SEACAC
11
65,552
8,740
74,292
SWADC
15
88,793
11,839
100,632
UHDC
20
118,619
15,816
134,435
TOTAL
210
$1,216,577
$ 162,210
$1,378,787
*This formula incorporates $6,572 maximum average.
*Additional 5% allowed for Admin as all subgrantees are
				receiving less than $350,000.
AGENCY
UNITS
PS & M
ADMINISTRATION
TOTAL
BRAD
18
$ 107,893
$ 8,346
$ 116,239
CADC
104
638,991
49,429
688,420
CAPCA
26
159,346
12,326
171,672
CRDC
65
396,567
30,676
427,243
C-SCDC
23
141,154
10,919
152,073
CSO
12
73,319
5,672
78,990
MCAEOC
12
71,892
5,561
77,453
M-DCS
26
155,671
12,042
167,713
NADC
29
174,957
13,534
188,491
OHC
45
275,578
21,317
296,895
OOI
35
214,713
16,609
231,322
PB-JCEOC
35
212,029
16,401
228,430
SEACAC
30
182,155
14,091
196,246
SWADC
40
246,738
19,086
265,824
UHDC
54
329,618
25,498
355,116
TOTAL
554
$3,380,621
$ 261,507
$ 3,642,128
*This formula incorporates $6,572 maximum average.
Leveraging $65,000
State Administration $261,507
Sub grantee Administration $261,507
Capital Intensive - $1,000,000
2011 CAPITAL INTENSIVE EFFICIENCY ALLOCATION
AGENCY
TOTAL FUNDING
BRAD
31,915
CADC
189,016
CAPCA
47,135
CRDC
117,306
CSCDC
41,754
CSO
21,688
MCAEOC
21,266
MDCS
46,048
NADC
51,753
OHC
81,517
OOI
63,513
PB-JCEOC
62,719
SEACAC
53,882
SWADC
72,986
UHDC
97,502
TOTAL
$1,000,000
ALLOCATION FORMULA
AGENCY
HDD+CDD
PERCENT HDD+CDD
POVERTY%
AVERAGE
HDD+CDD
AND POVERTY
BRAD
16168
4.2122
2.1709
3.1915
CADC
59459
15.4906
22.3127
18.9016
CAPCA
15365
4.003
5.4241
4.7135
CRDC
41971
10.9345
12.5268
11.7306
CSCDC
10699
2.7873
5.5636
4.1754
CSO
4934
1.2849
3.0514
2.1688
MCAEOC
5368
1.3997
2.854
2.1266
MDCS
20438
5.3246
3.885
4.6048
NADC
27098
7.0597
3.291
5.1753
OHC
21753
5.6672
10.6363
8.1517
OOI
32274
8.4082
4.2944
6.3513
PB-JCEOC
24872
6.4798
6.064
6.2719
SEACAC
23727
6.1815
4.5949
5.3882
SWADC
33904
8.8329
5.7643
7.2986
UHDC
45807
11.9339
7.5666
9.7502
TOTAL
383837
100
100
100
U.S. DEPARTMENT OF ENERGY
BUDGET EXPLANATION FOR FORMULA GRANTS
Provide detailed information to support each Cost Category
				using this form. Cost breakdown estimates may be entered on this form or attach
				a breakdown of costs using your own format as Attachment
				A.
1.
PERSONNEL
-
Prime Applicant only (all other
			 participant costs must be listed on 6. below and form DOE F 4600.4, Section B.
			 Line 6.f. Contracts and Sub Grants.
a.
			 Identify, by title, each position to be supported under the proposed award.
Weatherization Program Administrator Eduction and Instruction
				Analyst Grants Analyst (2)
b. Briefly specify the duties of
			 professionals to be compensated under this project.
Weatherization Program Administrator
supervises staff, develops annual grant, develops grant guidance, provides
				technical assistance to subgrantees, reviews subgrantee contracts.
Education and Instruction Analyst develops training packages,
				provides hands-on training, develops training plan, reviews subgrantees for
				compliance with policies/procedures.
Grants Analyst
monitors performance of
				weatherization subgrantees.
2.
FRINGE
			 BENEFITS
-
a. Are the
			 fringe cost rates approved by a Federal Agency? If so, identify the agency and
			 date of latest rate agreement or audit below, and include a copy of the rate
			 agreement.
No
b. If
			 above does not apply, indicate the basis for computation of rates, including
			 the types of benefits to be provided, the rate(s) used, and the cost base for
			 each rate. You may provide the information below or provide the calculations as
			 an attachment.
Position/Person
Time
X
Rate =
Total
Weatherization Program Administrator
50%
$18,666
$18,666
Weatherization Grants Analyst
50%
$29,378
$29,378
Grants Analyst
100%
$42,369
$42,369
Grants Analyst
100%
$38,600
$38,600
Grants Analyst
100%
$34,000
$34,000
FICA Match
7.650%
$ 4,858
$ 4,415
$ 8,523
Retirement
10.000%
6,350
-0-
11,140
Unemployment
.089%
57
51
100
Tax
Workers Comp
2.000%
1,270
1,154
2,228
Insurance
$285 per employee x 12
months
3,420
3,420
10,260
Sub-Total TOTAL
$15,955
$ 9,040
$32,251 =57,246
3.
TRAVEL
- Identify total Foreign and Domestic Travel as separate items.
a. Indicate the purpose(s) of proposed
			 travel.
(1) One trip to the Weatherization
			 Conference for five people.
(2) At
			 least two trips to each of 15 subgrantees for the purpose of monitoring and
			 providing technical assistance.
(3)
b. Specify the basis
			 for computation of travel expenses (e.g., current airline ticket quotes, past
			 trips of a similar nature, federal government or organization travel policy,
			 etc.).
(1) Admin. - $5,000 - Weatherization
			 Conference
(2) T/TA - $20,000 -
			 In-State Travel
(3) Admin. - $
			 2,500 - NASCSP Conference
4.
EQUIPMENT
- as defined in 10
			 CFR 600.202. Definitions can be found at
http://www.access.gpo.gov/nara/cfr/waisidx_00/10cfr600_00.html.
a. Provide the basis for the equipment cost
			 estimates (e.g., vendor quotes, prior purchases of similar or like items,
			 etc.).
Prior purchases $1,250 x 2 = $ 2,500 (Adm.) Vendor quote 450 x
				3 = $ 1,350 (T/TA)
Cost estimate 1,050 x 3 = $ 3,150 (T/TA) Vendor quote 6,000 x 1
				= $ 6,000 (Adm.)
b. Briefly
			 justify the need for items of equipment to be purchased.
Weatherization staff needs new computers; Weatherization staff
				needs digital cameras; Weatherization staff needs carbon monoxide detectors;
				Cost to repair Niton Analyzer.
5.
MATERIALS AND
			 SUPPLIES
- as defined in
			 10 CFR
			 600.202. Definitions at
http://www.access.gpo.gov/nara/cfr/waisidx_00/10cfr600_00.html.
a. Provide the basis for the materials and
			 supplies cost estimates (e.g., vendor quotes, prior purchases of similar or
			 like items, etc.).
b. Briefly
			 justify the need for items of material to be purchased.
T & TA - $10,000 for office purchases for stationary and
				other office supplies Admin - $17,500 for office purchases for stationary and
				other office supplies
6.
CONTRACTS AND
			 SUBGRANTS
- All other participant costs including
			 subcontractor, sub-grants, and consultants.
Provide the information below for new proposed sub recipients
				and subcontractors. For ongoing subcontractors and sub recipients, if this
				information is provided elsewhere in the application, it does not have to be
				restated here, but please indicate the document and page numbers where it can
				be found.
Information is provided elsewhere in the application.
* For example-Competitive, Historical, Quote, Catalog
7.
OTHER DIRECT
			 COSTS
- Include all direct costs not included in above
			 categories.
a. Provide the basis for the cost
			 estimates (e.g., vendor quotes, prior purchases of similar or like items,
			 etc.).
Admin - Costs are for telephone service charge, credit card
				purchases and subscriptions, publications and books and for audit costs -
				$4,000.
T/TA - Costs are for freight expenses, printing,
				advertisements, equipment maintenance, rent of copier, office space rent,
				telephone, credit card purchases, and subscriptions - $3,500.
b. Briefly justify the need for items to be
			 purchased. These expenses are based on prior year experience.
8.
INDIRECT
			 COSTS
-
a. Are the
			 indirect cost rates approved by a Federal Agency? If so, identify the agency
			 and date of latest rate agreement or audit below, and include a copy of the
			 rate agreement.
The state uses a cost allocation formula that has been approved
				by the Department of Energy. The cost allocation formula is updated
				annually.
Community Services Administration 420509 HG1X00XX
Code
Program
Quarter
Ending
12/31/10
Quarter
Ending
09/30/10
Quarter
Ending
06/30/10
Quarter
Ending
03/31/10
FK
Lead Based Paint
F5
HEAP
27.27
27.27
33.34
33.33
F8
Weatherization
36.37
36.36
33.33
33.34
F9
CSBG
36.36
36.37
33.33
33.33
TOTAL
100
100
100
100
b. If
			 a above does not apply, indicate the basis for computation of rates, including
			 the types of benefits to be provided, the rate(s) used, and the cost base for
			 each rate. You may provide the information below or provide the calculations as
			 an attachment.
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Revised 12/14/09 OFFICE OF COMMUNITY SERVICES ARKANSAS
				WEATHERIZATION SUBGRANTEES
BRAD
Mr. James Jansen, Executive Director
Black River Area Development Corp.
1403 Hospital Drive
Pocahontas, Arkansas 72455-3847
Telephone: (870) 892-5219
FAX: (870) 892-0707
E-mail: jjansen@bradcorp.org
County
Clay
Lawrence
Randolph
Mr. Kris Rose, Weatherization Director (870) 892-5219
						  Ext. 254 E-mail: krose@bradcorp.org
`
Financial: Ms Debbie Shannon (870)892-5219 Ext. 229
						  E-mail: dshannon@bradcorp.org
CADC
Mr. Larry Cogburn, Executive Director
Central Arkansas Development Council
321 Edison Avenue
Post Office Box 580
Benton, Arkansas 72018-0580
Telephone: (501) 315-1121
FAX: (501) 778-9120
E-mail:lcogburn@cadc.cc
Also E-mail: lblair@cadc.cc
Calhoun
Clark
Columbia
Dallas
Hot Spring
Montgomery
Ouachita
Pike
Lonoke
Pulaski
Saline
Union
Financial: Mr. James White E-mail:
						  jwhite@cadc.com
Ms. Beverly Palmer, Weatherization Coordinator
						  Telephone: (501) 776-8446 E-mail: bpalmer@cadc.com
CAPCA
Mr. Archie Musselman, Executive Director Community
						  Action Program for Central
Arkansas, Inc. 707 Robins Street, Suite 118
Conway, Arkansas 72034-65172Telephone: (501) 329-3891
						  FAX: (501) 329-9247 E-mail: archie.musselman@capcainc.org
Cleburne Faulkner White
Ms. Melissa McWilliams, Weatherization E-mail:
						  Melissa.mcwilliams@capcainc.org
CRDC
Mr. Troy Branscum, Executive Director Crowley's Ridge
						  Development Council Post Office Box 16720 2401 Fox Meadow Lane Jonesboro,
						  Arkansas 72403-6711 Telephone: (870) 802-7100 Ext 113 FAX: (870) 935-0291
						  E-mail: troybranscum@crdcnea.com
Craighead
Crittenden
Cross
Greene
Jackson
Poinsett
St. Francis
Woodruff
Mr. Kenny Gunn, Weatherization Director Telephone:
						  (870) 802-7100 Ext. 120 FAX: (870) 935-0291 E-mail:
						  kennygunn@crdcnea.com
C-SCDC
Mr. Mark Whitmer, Executive Director Crawford-Sebastian
						  Community
Development Council, Inc. 4831 Armour Street Post
						  Office Box 4069 Fort Smith, Arkansas 72914 Telephone: (479) 785-2303 Ext. 107
						  FAX: (479) 785-2341 E-mail: mwhitmer@cscdccaa.org
Crawford Sebastian
Ms. Debbie Biggs, Weatherization Director Telephone:
						  (479) 785-2303 Ext. 110 E-Mail: dbiggs@cscdccaa.org
CSO
Mr. Leon Massey, Executive Director
Community Services Office, Inc.
600 West Grand Avenue
Post Office Box 1175
Hot Springs, Arkansas 71901-1175
Telephone: (501) 624-5724
FAX: (501) 624-1645
E-mail: lemass@csohs.org
Garland
Mr. Joe Bob Garner, Weatherization Director Telephone:
						  (501) 624-5724, Ext 0 E-mail: jgarner@csohs.org
MCAEOC
Mr. Sam Scruggs, Executive Director Mississippi County,
						  Arkansas Economic
Opportunity Commission, Inc. 1400 North Division Post
						  Office Drawer 1289 Blytheville, Arkansas 72316-1289 Telephone: (870) 776-1054
						  FAX: (870) 776-1875 or 776-1567 E-mail: Sam.Scruggs@sbcglobal.net
Mississippi
Mr. Clark Phillips, Weatherization Director E-mail:
						  clarkphillipswx@yahoo.com
M-DCS
Ms. Margaret Staub, Executive Director
Mid-Delta Community Services, Inc.
610 South Biscoe
Post Office Box 745
Helena, Arkansas 72342-0745
Telephone: (870) 338-6406
FAX: (870) 338-3629
E-mail: mmstaub@suddenlinkmail.com
Lee
Monroe Phillips Prairie
Mr. Jacob Bright, Weatherization Director
1125 North Columbia
Post Office Box 745
Helena, Arkansas
Telephone: (870) 338-3411
Fax: (870) 338-3629
E-mail: j.bright@suddenlinkmail.com
NADC E-mail:
Mr. Larry Goodwin, Executive Director Northcentral
						  Arkansas Development
Council, Inc. 550 9th Street Post Office Box 3349
						  Batesville, Arkansas 72503-3349 Telephone: (870) 793-5765 FAX: (870) 793-2167
						  nadc_larry@yahoo.com
Fulton
Independence
Izard
Sharp
Stone
OHC
Mr. Al West, Executive Director
Office of Human Concern, Inc.
506 East Spruce Street
Post Office Box 778 (mail address only)
Rogers, Arkansas 72757-0778
Telephone: (479) 636-7301
FAX: (479) 636-7312
E-mail: alwest@eohc.org
Benton Carroll Madison Washington
Ms. Jerrie Dutton, Weatherization Director
2810 North Second Street
Post Office Box 778
Rogers, Arkansas 72757-0778
Telephone: (479) 636-4194
Fax: (479) 631-3945
E-mail: jdutton@eohc.org
OOI
Mr. Richard "Toby" Atkinson, Executive Director
Ozark Opportunities, Inc.
701 East Prospect 72602
Post Office Box 1400
Harrison, Arkansas 72601-1400
Telephone: (870) 741-9406 Ext. 235
FAX: (870) 741-0924
E-mail: exdirooi@windstream.net
Baxter
Boone
Marion
Newton
Searcy
Van Buren
Mr. Randy McAllister, Weatherization Director
200 W. Nome (Delivery Address Only)
Post Office Box 306
Marshall, Arkansas 72650
Telephone: (870) 448-2010
Fax: (870) 448-2018
E-mail: ooiwxdr@windstream.net
PB-JCEOC
Mr. David Knight, Executive Director Pine
						  Bluff-Jefferson County Ecomomic Opportunities Commission, Inc. 817 South Cherry
						  Street Post Office Box 7228 Pine Bluff, Arkansas 71611-7228 Telephone: (870)
						  536-0046 FAX: (870) 535-7558 E-mail: dknight@pbjceoc.org
Arkansas
Cleveland
Jefferson
Lincoln
Grant
SEACAC
Mr. Larry Henderson, Executive Director
Southeast Arkansas Community Action Corporation
1208 Myrtle
Post Office Box 312
Warren, Arkansas 71671-0312
Telephone: (870) 226-2668
FAX: (870) 226-5637
E-mail: larryhenderson@seacac.com
Ashley
Bradley
Chicot
Desha
Drew
Ms. Betty Forrest, Weatherization Director
914 East Church Street.
Warren, Arkansas 71671
Telephone: (870) 226-2923
Fax: (870) 226-2952
E-mail: betty.forrest@seacac.com
SWADC
Mr. Donald Nelson, Interim Executive Director Southwest
						  Arkansas Development
Council, Inc. 3902 Sanderson Lane Texarkana, Arkansas
						  71854-2516 Telephone: (870) 773-5504 FAX: (870) 772-6540 E-mail:
						  donaldnelson@cableone.net
Hempstead
Howard
Lafayette
Little River
Miller
Nevada
Sevier
Mr. Taft Wilson, Weatherization Director
1600 Arkansas Blvd., Ste. 112
Texarkana, Arkansas
Telephone: (870) 774-1664/1667 Ext. 103
FAX: (870) 774-1668
E-mail: taftwilson@cableone.net
UHDC
Ms. Patricia Atkinson, Executive Director
Universal Housing Development
Corporation
301 East Third Street
Post Office Box 846
Russellville, Arkansas 72801-0846
Telephone: (479) 968-5001
FAX: (479) 968-5002
E-mail: pat@uhdc.net
Conway
Franklin
Johnson
Logan
Perry
Polk
Pope
Scott
Yell
Mr. Loyd Collins, Weatherization Director Email:
						  loyd@uhdc.net
CONGRESSIONAL DISTRICT 1
AGENCIES
COUNTIES
BLACK RIVER AREA DEVELOPMENT CORPORATION (BRAD)
1403 HOSPITAL DRIVE
POCAHONTAS, ARKANSAS 72455-3847 JAMES JANSEN, EXECUTIVE
						  DIRECTOR (870) 892-5219
CLAY
LAWRENCE
RANDOLPH
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC)
321 EDISON AVE
POST OFFICE BOX 580
BENTON, ARKANSAS 72018-0580
LARRY COGBURN, EXECUTIVE DIRECTOR
(501) 315-1121
LONOKE
COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC.
						  (CAPCA)
707 ROBINS STREET, SUITE 118
CONWAY, ARKANSAS 72034-6517
ARCHIE MUSSELMAN, EXECUTIVE DIRECTOR
(501) 329-3891
CLEBURNE
CROWLEY'S RIDGE DEVELOPMENT COUNCIL (CRDC)
2401 FOX MEADOW LANE POST OFFICE BOX 16720
JONESBORO, ARKANSAS 72403-6711 TROY BRANSCUM, EXECUTIVE
						  DIRECTOR (870) 802-7100 EXT. 113
CRAIGHEAD
CRITTENDEN
CROSS
GREENE
JACKSON
POINSETT
ST. FRANCIS
WOODRUFF
MID-DELTA COMMUNITY SERVICES, INC. (M-DCS)
610 SOUTH BISCOE
POST OFFICE BOX 745
HELENA, ARKANSAS 72342-0745
MARGARET STAUB, EXECUTIVE DIRECTOR
(870) 338-6406
LEE
MONROE PHILLIPS PRAIRIE
MISSISSIPPI COUNTY, ARKANSAS ECONOMIC OPPORTUNITY
						  COMMISSION, INC. (MCAEOC)
1400 NORTH DIVISION POST OFFICE DRAWER 1289
BLYTHEVILLE, ARKANSAS 72316-1289 SAM SCRUGGS, EXECUTIVE
						  DIRECTOR (870) 776-1054
MISSISSIPPI
NORTHCENTRAL ARKANAS DEVELOPMENT COUNCIL, INC.
						  (NADC)
550 9TH STREET
POST OFFICE BOX 3349
BATESVILLE, ARKANSAS 72503
LARRY GOODWIN, EXECUTIVE DIRECTOR
(870) 793-5765
FULTON
INDEPENDENCE
IZARD
SHARP
STONE
OZARK OPPORTUNITIES, INC. (OOI)
701 EAST PROSPECT
POST OFFICE BOX 1400
HARRISON, ARKANSAS 72601
RICHARD "TOBY" ATKINSON, EXECUTIVE DIRECTOR
(870) 741-9406
SEARCY
PINE BLUFF-JEFFERSON COUNTY ECONOMIC OPPORTUNTIES
						  COMMISSION, INC. (PB-JCEOC)
817 SOUTH CHERRY STREET
POST OFFICE BOX 7228
PINE BLUFF, ARKANSAS 71611-7228
DAVID KNIGHT, EXECUTIVE DIRECTOR
(870)536-0046
ARKANSAS
CONGRESSIONAL DISTRICT 2
AGENCIES
COUNTIES
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC)
321 EDISON AVE
POST OFFICE BOX 580
BENTON, ARKANSAS 72018-0580
LARRY COGBURN, EXECUTIVE DIRECTOR
(502) 315-1121
SALINE
COMMUNITY ACTION PROGRAM FOR CENTRAL ARKANSAS, INC.
						  (CAPCA)
707 ROBINS STREET, SUITE 118
ARCHIE MUSSELMAN, EXECUTIVE DIRECTOR
CONWAY, ARKANAS 72034-6517
(501) 329-3891
FAULKNER WHITE
CENTRAL ARKANSAS DEVELOPMENT COUNCIL
5620 WEST 12TH STREET STE
						  9
LITTLE ROCK, ARKANSAS 72204
LARRY COGBURN, EXECUTIVE DIRECTOR
(501) 603-0909
PULASKI
OZARK OPPORTUNITIES, INC. (OOI)
701 EAST PROSPECT
POST OFFICE BOX 1400
HARRISON, ARKANSAS 72601-1400
RICHARD "TOBY" ATKINSON, EXECUTIVE DIRECTOR
(870) 741-9406 EXT. 235
VAN BUREN
UNIVERSAL HOUSING DEVELOPMENT CORPORATION (UHDC)
301 EAST THIRD STREET
POST OFFICE BOX 846
RUSSELLVILLE, ARKANSAS 72801-0846
PATRICIA ATKINSON, EXECUTIVE DIRECTOR
(479) 968-5001
CONWAY
YELL
PERRY
CONGRESSIONAL DISTRICT 3
AGENCIES
COUNTIES
CRAWFORD-SEBASTIAN COMMUNITY DEVELOPMENT COUNCIL, INC.
						  (C-SCDC)
4831 ARMOUR STREET
POST OFFICE BOX 4069
FORT SMITH, ARKANSAS 72914
MARK WHITMER, EXECUTIVE DIRECTOR
(479) 785-2303 EXT. 107
CRAWFORD SEBASTIAN
OFFICE OF HUMAN CONCERN, INC. (OHC)
506 EAST SPRUCE STREET
POST OFFICE BOX 778
ROGERS, ARKANSAS 72757-0778
AL WEST, EXECUTIVE DIRECTOR
(479) 636-7301
BENTON CARROLL MADISON WASHINGTON
OZARK OPPORTUNITIES, INC. (OOI)
701 EAST PROSPECT
POST OFFICE BOX 1400
HARRISON, ARKANSAS 72601-1400
RICHARD "TOBY" ATKINSON, EXECUTIVE DIRECTOR
(870) 741-9406 EXT. 235
BAXTER BOONE MARION NEWTON
UNIVERSAL HOUSING DEVELOPMENT CORPORATION (UHDC)
301 EAST. THIRD STREETPOST OFFICE BOX 846 RUSSELLVILLE,
						  ARKANSAS 72801-0846 PATRICIA ATKINSON, EXECUTIVE DIRECTOR (479)
						  968-5001
FRANKLIN
JOHNSON
LOGAN
POLK
POPE
SCOTT
CONGRESSIONAL DISTRICT 4
AGENCIES
COUNTIES
CENTRAL ARKANSAS DEVELOPMENT COUNCIL (CADC)
321 EDISON AVE
POST OFFICE BOX 580
BENTON, ARKANSAS 72018-0580
LARRY COGBURN, EXECUTIVE DIRECTOR
(501) 315-1121
CALHOUN
CLARK
COLUMBIA
DALLAS
HOT SPRING
OUACHITA
MONTGOMERY
PIKE
UNION
COMMUNITY SERVICES OFFICE, INC. (CSO)
600 WEST GRAND AVENUE
POST OFFICE BOX 1175
HOT SPRINGS, ARKANSAS 71901-1175
LEON MASSEY, EXECUTIVE DIRECTOR
(501) 624-5724
GARLAND
PINE BLUFF-JEFFERSON COUNTY ECONOMIC OPPORTUNTIES
						  COMMISSION, INC. (PB-JCEOC)
817 SOUTH CHERRY STREET
POST OFFICE BOX 7228
PINE BLUFF, ARKANSAS 71611-7228
DAVID KNIGHT, EXECUTIVE DIRECTOR
(870)536-0046
CLEVELAND JEFFERSON LINCOLN GRANT
SOUTHEAST ARKANSAS COMMUNITY ACTION CORPORATION
						  (SEACAC)
1208 MYRTLE STREET
POST OFFICE BOX 312
WARREN, ARKANSAS 71671-0312
LARRY HENDERSON, EXECUTIVE DIRECTOR
(870) 226-2668
ASHLEY
BRADLEY
CHICOT
DESHA
DREW
SOUTHWEST ARKANSAS DEVELOPMENT COUNCIL (SWADC)
3902 SANDERSON LANE
TEXARKANA, ARKANSAS 71854-2516
DONALD NELSON, INTERIM EXECUTIVE DIRECTOR
(870) 773-5504
HEMPSTEAD
HOWARD
LAFAYETTE
LITTLE RIVER
MILLER
NEVADA
SEVIER
P R O D U C T I O N S C H E D U L E
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E N E R G Y S A V I N G S
Energy Savings
An estimate of the amount of energy to be conserved.
The fuel analysis is representative of the typical unit
				weatherized by each of the subgrantees. The analysis provides the data
				regarding energy conservation.
DOE PROGRAM
AMOUNT
LINE
Total DOE State Weatherization Allocation
$1,622,103
(a)
Total Cost associated with Administration, T & TA,
						  Financial and Energy Audits or 15% of allocation
$243,315
(b)
Subtract the amount entered in line (b) from Line (a),
						  for total Federal (DOE) funds available to weatherize homes
$1,378,788
(c)
State Average Cost per Home or National WAP Program
						  Year Average Cost per Home (i.e., PY2007-$2,885*)
$ 6,500
(d)
Total Estimated Homes to be Weatherized
212
(e)
Multiply (e) by 30.5 MBTU** for total Annual Estimated
						  Energy Savings resulting from DOE appropriated funds
6,466
(f)
ALL FUNDING SOURCES
Total funds (e.g., DOE-WAP, State, Leveraged, LIHEAP,
						  and other non-Federal sources of funds used by the State to weatherize
						  homes
$4,984,658
(g)
Total cost associated with the administration of
						  Weatherization funds or 15% of total funds available to weatherize
						  homes
$ 747,683
(h)
Subtract the amount entered in line (h) from line (g),
						  for total funds available to weatherize homes
$4,236,874
(i)
State Average Cost per Home or Nation WAP Program Year
						  Average Cost per Home (i.e., PY2009 - $3,055*)
$ 6,500
(j)
Total Estimated Homes to be Weatherized
591
(k)
Multiply (k) by 30.5 MBTU** for total Annual Estimated
						  Energy Savings resulting from all funding sources
18,026
(l)
T R A I N I N G A N D T E C H N I C A L A S S I S T A N C
				E A C T I V I T I E S
A N D M O N I T O R I N G A C T I V I T I E
				S
TRAINING AND TECHNICAL ASSISTANCE
Milestones and training guidance is based on information
				received from evaluation of each subgrantees submittal
The Department of Energy (DOE) has developed a Standardized
				Training Curriculum for the Weatherization network. The Office of Community
				Services will begin using the Weatherization Training CXenters located on the
				campuses of Pulaski Technical College in Little Rock and the Northwest Arkansas
				Community College in Rogers, Arkansas for training purposes. Arkansas will
				require all weatherization staff at the subgrantee level to become certified
				once the certification process sis finalized. Subgrantees will be allowed to
				attend Arkansas training facilities only.
GRANT GUIDANCE
Minority Woman Owned Business Enterprise Workshop (MWBE)
				January 20, 2011
The state Weatherization Assistance Program staff will provide
				information to minority and woman owned vendors on how to access the
				year.
January 21, 2011
State weatherization manager will provide information on
				changes that will be mandatory for the new program year.
Arkansas has scheduled the following opportunities for
				training:
WAP ANNUAL TRAINING CONFERENCE
JULY
				13th-15th 2011
Various new subject matter, as well as updated information will
				be taught that are directly related to new requirements from DOE (i.e.
				regional, national conferences & other related sources).
WAP SKILLS TRAINING
October
				5th-7th, 2011
Weatherization personnel come together in state wide hands on
				training. This allows everyone to participate in a wide array of skilled
				demonstrations needed to professionally show "how to" perform the different
				tasks needed on each unit.
WAP MONITORING PROTOCOL
The Office of Community Services (OCS) receives funding from
				the Department of Energy (DOE) to implement the Weatherization Assistance
				Program (WAP). The program is designed to increase the energy efficiency of
				dwellings owned or occupied by low-moderate income persons, reduce their total
				residential expenditures, and improve their health and safety, especially
				low-income persons who are particularly vulnerable such as the elderly, persons
				with disabilities, families with children, high residential energy users, and
				households with high energy burden.
OCS subcontracts with Community Action Agencies (CAA's) to
				implement the program at the local level. OCS subcontracts with 15 Community
				Action Agencies (CAA's) and one housing corporation to implement the program at
				the local level. The WAP has been in existence for over 30 years and has two
				(2) Program Monitors (PM) to provide program oversight.
The Program Monitors alternate assigned agencies each year. The
				attached Organizational Chart will serve to illustrate the flow of operations
				within OCS. All staff report to the Program Manager.
Each Program Monitor will follow the monitoring protocol listed
				below which in addition to desk reviews will require a visit to the agency
				every three months.
Subgrantee Desktop Reviews
Subgrantees will be monitored via standardized, periodic
				desktop monitoring. Desktop program evaluations examine subgrantee reports to
				assess progress and determine compliance with OCS Financial Reporting
				requirements. The PM will review the WAP-03, WAP-04. The PM will determine if
				production goals have been met and if the LIHEAP statistical data is captured
				and input is in the correct columns and matches the cumulative total. The PM
				will also review the Financial Workbook and Invoice electronically prior to
				submitting an invoice for payment. During this review the Funds Received page
				will be reviewed to ensure the subgrantee entered all funds received during the
				report month additionally, the PM will review the purchase order in AASIS to
				ensure that funds are available to pay the invoice and will record the total
				funds received in the financial workbook. After conducting the desk review, the
				PM will then schedule a monitoring visit to the agency. As a result of the desk
				review the PM will
*
Identify any deficiencies in reporting such as
				delinquent reports. Where discrepancies exist between planned activities and
				actual accomplishments reported, the Monitor will follow-up with the subgrantee
				to determine causes and propose solutions that will correct the discrepancy.
				These findings will be reported to the Program Manager.
*
Identify both major and minor problems that
				require resolution, such as significant staffing changes or excessive employee
				turnover. This information will be provided to the Program Manager and WAP
				Trainer. Together they will also identify and implement corrective
				actions.
Onsite Monitoring
Program Monitors will visit each subgrantee every three months.
				After the initial visit during which a full report will be developed, the
				Program Monitor will conduct follow up visits during which the focus will be on
				technical monitoring. A Training and Technical Assistance report will be
				submitted after each technical visit. A full report will be developed at the
				end of each quarter.
Onsite monitoring visits will occur at subgrantee agencies and
				work sites. Monitors will review a representative sampling of customer files at
				the agency to determine that proper documentation of service delivery is
				maintained and that quality control inspections are being performed on each
				home. In addition, Monitors will:
*
Review prior findings to determine existing
				deficiencies or areas of concern and determine whether those issues have been
				resolved.
*
Inspect of up to 25 percent of homes at various
				stages of weatherization to ensure compliance with DOE rules and consistency
				between reported activities and actual measures.
*
Conduct quality control inspection of at least
				10 percent of completed homes to determine the quality of workmanship and
				appropriateness of service delivered by each sub-grantee.
*
Interview WAP sub-grantee staff and clients to
				determine whether all tests were performed and appropriate measures installed
				on each unit.
*
Interview Contractor employees to determine if
				Davis-Bacon wages are being paid.
*
Verify that each home/client met program
				eligibility guidelines.
*
Verify that each home received a Final
				Inspection conducted by the sub-grantee before the home was reported to the OCS
				as complete.
*
Track expenditures from purchase to inventory to
				installation on the unit.
*
Submit a written report to the Team Leader who
				will review it and submit it to the Program Manager. After review by the
				Program Manager, the report will be finalized and submitted to the Assistant
				Director for signature.
On Site Fiscal Review
During the quarterly monitoring visit, Program Monitors will
				examine previous subgrantee invoices and expenditure reports and verify that
				they match the agency general ledger. A sample of payments will be examined to
				verify the existence of documentation that supports the charges, that payments
				were made to vendors and that payments are allowable under program rules and
				regulations.
The books and records for any program activities allocated to
				or charged back to the WAP funds are also subject to review by the Program
				Monitor. If the Program Monitor notes a problem with allocations or charge
				backs, the findings will be noted in the report. If training and technical
				assistance is warranted, it will be provided to the subgrantee. Subsequent
				visits by the Program Monitor will verify that the problem has been corrected
				or that additional action is necessary.
OCS WAP MONITORING PROCEDURE -
Using the Monitoring Instrument, review the following
				areas:
[] File documentation, including income verification
[] Compliance with state & federal regulations
[] Compliance with state weatherization assistance program
				specifications
[] Completed project inspection
[] Performance testing of homes
[] Inventory control
[] Health & safety inspection
[] Audit results
[] Resource accountability
[] Work quality
[] Fiscal controls
Who to meet with:
[] Agency Coordinator
[] Fiscal Officer
[] Crew members
[] Participants
Routine Program Evaluation Outline:
1. Review prior program
			 evaluations.
2. Set up dates for
			 the on site visit and request that agency has completed files from the prior
			 month ready for review.
3. Travel
			 to agency.
4. Meet and
			 greet.
5. Discuss agency
			 operations.
6. Discuss community
			 partners.
7. Discuss other
			 resources.
8. Review participant
			 files with staff
9. Based upon the
			 monthly production goals, choose 25% of the completed jobs for field
			 inspection. Of this number, conduct a performance test on 10%.
10. Perform field inspection.
11. Performance test homes.
12. Program Monitor and agency representative
			 will discuss any opportunities identified during the inspection and performance
			 testing of the homes.
13. Interview
			 participants.
14. Prepare exit
			 interview report.
15. Discuss
			 findings.
16. Incorporate mutually
			 agreed upon comments into the final review.
17. Discuss new techniques, approaches or
			 protocols.
18. Discuss training
			 needs.
19. Schedule additional
			 follow up(s) on technical assistance topics identified.
20. Review corrective action from prior
			 review.
21. Draft final
			 review.
22. Send copy to executive
			 director and agency coordinator.
Field Test Detail
Inspection of completed houses, with the accompaniment of the
				local agency auditor/inspector, provides an opportunity to provide on-site
				technical assistance. Various installation techniques, quality control issues,
				or test procedures may be discussed during the course of performing the
				inspection.
Diagnostic testing is performed, including blower-door tests,
				combustion safety tests, and duct leakage tests. The test results are compared
				with those noted in the participant file.
Set-up values of the NEAT/MHEA audit are checked to ensure they
				are current and accurate, that staff is proficient in the use of the NEAT/MHEA
				audit, and that it is used as directed by OCS.
**Exemplary practices, successful approaches, or creative ideas
				in the operation of the local program will be identified and noted.**
Crew Health and Safety procedures will be checked for
				compliance with OCS Health and Safety Plan as contained in the DOE State
				Plan.
At the conclusion of the monitor's visit, an exit conference
				will be conducted with the Program Coordinator and the Executive Director. If
				there are deficiencies, a recommended course of action will be agreed
				upon.
Every effort will be made to complete and mail a final report
				to the Executive Director and Program Coordinator within one week of the
				monitor visit. The agency will submit a written response providing assurance
				that identified problems are resolved in a timely manner and documented.
Reference Material
1. Weatherization Program Operations
			 Manual.
2. Arkansas Field Guide
			 State Weatherization Assistance Program Specification and
			 requirements.
3. US Department of
			 Energy 10CFR Part 440 Weatherization and 10 CFR Part 600.
Technical procedures adopted for the weatherization program,
				include:
*
Blower Door and Air Sealing Procedures, which
				are used to determine a baseline goal for directing air-sealing work of the
				building envelope.
*
Duct Pressure Test Procedures are the standards
				by which to measure the effectiveness of the HVAC system. The pre- and post
				weatherization test information is required to be collected and recorded in
				each client file.
*
The Combustion Safety Test Procedures establish
				worst-case depressurization, spillage, flue draft, carbon monoxide, as well as
				a visual inspection. This procedure also contains safety thresholds. These
				tests must be performed and recorded, at a minimum, at the time of audit and
				final inspection. The test report form is to be completed on all homes that
				contain combustion appliances and maintained in the participant file.
Evaluation Tools and Equipment
The following tools and equipment will be used by Program
				Monitor to help determine satisfactory work performance:
1. Blower-door tests on a sample of completed
			 jobs to verify the extent of air-sealing work and to assess the risk of indoor
			 air quality problems.
2. A carbon
			 monoxide detector and manometer on a sample of completed jobs that have
			 combustion appliances to verify compliance with combustion safety test
			 procedures.
3. An infrared scanner
			 on a sample of completed jobs to verify uniform insulation coverage in closed
			 cavities and inaccessible areas, as well as adequate air sealing
			 work.
4. Digital cameras to take
			 photos of houses inspected and to record extraordinary circumstances or work
			 performance.
Levels of Agency Performance
As a result of the monitoring process, the Program Monitor will
				assess the subgrantee and assign a level of performance based upon the
				categories listed below:
Exemplary
: Exceeds program expectations. Program
				is visionary, excels in all program aspects, highly responsive and innovative.
				Files are complete, organized and accurate. Administrative systems are good
				models for the entire network. Service delivery routinely exceeds targets and
				goals. Material installation consistently meets standards. Workmanship is good
				quality.
Stable:
Meets program expectations. Activities are
				generally accurate, effective, organized, sound, proficient, and proactive.
				Good administration systems. Files are generally complete, organized and
				accurate. Overall program delivery is effective and sound. Staff is proficient
				in diagnostics. Material installation consistently meets standards. Workmanship
				is good quality.
Vulnerable:
Noncompliance issues. Sometimes meets
				program expectations. Marginal administrative systems exist. File information
				inconsistent. Overall program delivery has gaps. Diagnostics are inadequate.
				Material installation sometimes meets standards. Workmanship is
				inconsistent.
At-Risk:
Frequently does not meet program
				expectations. Inadequate, poor, substandard, incomplete, or deficient
				documentation exist. There is poor communication between state and agency
				staff. Inadequate administrative systems exist. Files are incomplete or
				inaccurate. Overall program delivery is substandard. Diagnostic work is
				deficient. Material installation and/or workmanship do not meet program
				standards.
Levels of Agency Performance and Program Evaluation (PE)
				Frequency High Performance or Exemplary Agencies
By way of monitoring review, an exemplary agency demonstrates
				performance that meets or exceeds expectations in the following areas:
1.
Program operations:
*
No Health and Safety finding as identified in
				previous monitoring report.
*
No procedural findings related to program rules,
				and policies and procedures
2.
Fiscal:
*
No findings related to weatherization in the
				annual agency audit.
3.
Technical:
*
Provides comprehensive services utilizing the
				latest building science and renewable technology, in a cost-effective manner in
				accordance with State of Arkansas Weatherization Assistance Program
				guidelines.
4.
Production:
*
Agency unit production is high relative to
				funding.
*
Agency routinely exceeds monthly production
				goals.
*
Few incomplete or pending units at month
				end.
5.
Qualified
			 staff:
*
Agency staff routinely attends OCS trainings and
				obtain required certifications in a timely way.
6.
Risk:
*
No "at-risk" elements are found in any major
				category.
The Program Monitor will determine whether this standard is met
				during the final visit.
Stable Agency Performance
OCS expects every agency to meet this standard of
				performance:
1. Well-established
			 systems for program administration and operations, with no more than one
			 finding in the following areas:
*
Compliance with maj or program requirements,
				such as, lead-based paint procedures, cost allocation plan/indirect rate,
				required contractor information.
*
No more than one program specific finding in the
				annual audit.
*
No more than one fiscal specific finding in the
				annual audit.
*
Staff well trained in performance of specific
				job duties.
*
Complete and organized files.
2. Evidence of prudent decision making as to
			 the use of program resources:
*
Sufficiently detailed scopes of work.
*
NEAT/MHEA documentation is current and
				consistent with billing.
*
Staff proficient in use NEAT/MHEA
				software.
*
Evidence NEAT/MHEA is run with actual and true
				pre-post data (including costs).
3. Staff and contractors have demonstrated
			 proficiency in technical applications, including diagnostics.
4. Agency has a minimal number of minor
			 procedural findings (as related to programs rules, policies and procedures) and
			 health and safety findings from previous monitoring report and no major
			 findings.
5. Agency complies with
			 OSHA/DHS/OCS safety rules, as applicable.
6. The agency maintains a professional
			 working relationship with OCS.
7.
			 Past corrections made and reported in a timely manner.
8. No "at-risk" elements are found in major
			 categories for an agency.
Vulnerable Agency Performance
Agency's performance is deficient in some or all of the
				following levels of performance:
1.
			 Agency has a well-established system for program administration and operations,
			 with no more than one finding in the following areas:
*
Compliance with maj or program requirements,
				such as, lead-based paint procedures, cost allocation plan/indirect rate,
				required contractor information.
*
No more than one program specific finding in the
				annual audit.
*
No more than one fiscal specific finding in the
				annual audit.
*
Staff well trained in performance of specific
				job duties.
*
Complete and organized files.
2. No evidence of prudent decision making as
			 to use of program resources:
*
Complete scopes of work
*
NEAT/MHEA documentation is current and
				consistent with billing.
*
Staff proficient in its use
*
Evidence NEAT/MHEA is used with actual and true
				pre-post data (including costs).
3. Staff and contractors have not
			 demonstrated proficiency in technical applications, including
			 diagnostics.
4. Agency has a number
			 of and severity of procedural findings (as related to programs rules, policies
			 and procedures) and health and safety findings from previous monitoring
			 report.
5. Agency does not comply
			 with OSHA/DHS/OCS safety rules, as applicable.
6. The agency does not maintain a
			 professional working relationship with OCS.
7. Past corrections were not made and
			 reported in a timely manner.
8.
			 Several "at-risk" elements are found in major categories for an agency.
At-Risk Agency Elements
At-risk agencies
			 may be identified as a result of a variety of factors that may
			 include:
1. The agency's probation,
			 i.e. new agency / program.
2. There
			 is evidence of significant administrative or program sub-standard performance;
			 for example, repetitive pattern of findings, failure to have copies of permits
			 on file or lack of compliance with historical preservation rules.
3. The agency is not in compliance with
			 program policies, procedures and specifications.
4. The agency has repeated health and safety
			 findings.
5. Agency staff
			 members/crew has deficient technical skills.
6. There has been a change in key
			 staff
7. There has been a change in
			 key weatherization contractors.
8.
			 The agency has deficient scopes of work (work plan is insufficient).
9. The agency has program specific audit
			 findings.
10. The agency has fiscal
			 specific audit findings
11. The
			 agency files are incomplete or disorganized.
12. The agency staff is unresponsive to OCS
			 requests and deadlines. For example, the agency consistently fails to provide
			 monthly reports and contract closeouts in a timely manner.
13. Agency production is low relative to
			 funding.
14. Other OCS programs
			 (CSBG, LIEAP, Homeless) have indicated problems with or concerns about the
			 agency.
15. At-risk agencies will
			 be monitored no less than twice monthly. Other factors in the frequency of
			 monitoring visits may be based upon the requirements of specific funding
			 sources.
Performance Findings Correction Process
1. Each sub grantee shall be advised within
			 10 days after the conclusion of the monthly review process of any findings with
			 a rating below "stable" resulting from the monitoring of its program. If the
			 agencies performance rating is deficient in any category and the program is out
			 of compliance with contract provisions or that the program is out of compliance
			 with state or federal regulations, OCS shall issue preliminary findings which
			 provide specific examples of each such issue, request corrective action on each
			 deficiency rated below "stable" and offer assistance to the sub grantee in
			 developing a corrective action plan.
2. Subgrantee shall respond to preliminary
			 finding corrective action request within 15 days from receipt of the request.
			 The response either shall include a corrective action plan which specifically
			 addresses identified deficiencies or explain why the preliminary findings were
			 in error.
3. OCS shall notify the
			 sub grantee within ten days of the acceptance or rejection of all or parts of
			 the sub grantee's response. The sub grantee shall be given an additional 10
			 days from the receipt of the Monitors notification to provide an acceptable
			 corrective action plan for any remaining, unresolved deficiencies.
4. If after additional monitoring, unresolved
			 deficiencies remain, OCS shall transmit to the sub grantee a finding of facts
			 detailing the specific deficiencies, required corrective actions and
			 establishing a 5 day time period for corrective action to take place.
5. If at the end of that 5-day period,
			 specific corrective actions have not been effected, OCS shall inform the sub
			 grantee of the sanctions which shall be applied due to noncompliance. Such
			 sanctions may include but not be limited to withholding of funds, disallowance
			 of costs, suspension of contract, or termination of contract. OCS shall inform
			 the sub grantee of any appeal rites and procedures to state and federal
			 authorities in the sanction transmittal.
L E V E R A G I N G A C T I V I T I E S
Leveraging Activities - Other
				Sources
DOE Funded Leveraging
The state will leverage utility funds and other non-federal
				funds where possible. Subgrantees will administer the Arkansas Weatherization
				Program, which is contracted through the largest Community Action Agency in the
				state.
Leveraged Resources - The program will allow subgrantees to use
				DOE vehicles/equipment for use in the Arkansas Weatherization Program for
				non-DOE houses. Subgrantees will use a cost allocation plan to determine the
				amount of funds to be reimbursed to the DOE program for use of its
				vehicles/equipment.
P O L I C Y A D V I S O R Y C O U N C I L
Arkansas Policy Advisory Council Meetings
The PAC will meet on January 21, 2011 for the purpose of
				holding a public hearing on the 2011-2012 State Weatherization Plan. Other
				items on the agenda will include the approval of minutes, planned 2010 PAC
				meeting, an update on the Weatherization Training Centers, a report on
				Weatherization Day 2010, and AWP Program update.
The PAC members are involved in weatherization activities such
				as training and Weatherization day activities and leveraging funds. Entergy is
				represented on the PAC and funds some weatherization activities of subgrantees
				each year. The State Energy Office is represented on the PAC and provides
				client education material for weatherization clients. Rural Development is
				represented on the PAC and provides funding to some weatherization subgrantees
				for housing rehabilitation.
Revised 12/30/05
WEATHERIZATION ASSISTANCE PROGRAM POLICY ADVISORY COUNCIL
				MEMBERS
TERM OF SERVICE
NAME/ADDRESS/PHONE
GROUP/ORGANIZATION REPRESENTED
EXPIR. DATE
Thomas E. Green Post Office Box 1437/S330 Little Rock,
						  AR 72203 Phone: (501) 682-8715
Office of Community Services Ex-Officio
N/A
Rita Byers
Mainstream
300 South Rodney Parham Rd Ste 5
Little Rock, AR 72205-4774
Phone: (501) 280-0012 Ext 15
FAX: (501) 280-9267
E-Mail: ritabyers@yahoo.com
Elderly and Handicapped
1/11
Al West, Vice Chair Office of Human Concern Post Office
						  Box 778 Rogers, AR 72757 Phone: (479) 636-7301 FAX: (479) 636-7312 E-Mail:
						  alwest@eohc.org
Weatherization Subgrantee CAA Executive
						  Director
1/11
Vacant
Beverly Palmer Weatherization Director Central Arkansas
						  Development
Council Post Office Box 580 Benton, Arkansas 72018-0580
						  Phone: (501) 776-8446 FAX: (501) 778-9120 E-Mail: bpalmer@cadc.com
Weatherization Director
1/11
PAC - Term of Service Page 2
Mark Whitmer, Chair Weatherization Director
						  Crawford-Sebastian Community
Development Council, Inc. 4831 Armour Street Post
						  Office Box 4069 Fort Smith, AR 72914 Phone: (479) 785-2303 FAX: (479) 785-2341
						  E-Mail: mwhitmer@cscdccaa.org
At Large Position
1/11
Susan Recken
AR Department of Economic
Development 900 W Capitol, Suite 400 Little Rock, AR
						  72201 Phone: (501) 682-7334 FAX: (501) 682-7499 E-Mail:
						  srecken@1800ARKANSAS.com
At Large Position
1/11
Martie North, V.P., and
Director of Community Development
325 W Capitol, Suite 100
Little Rock, AR 72201
Phone: (501) 978-2234
FAX: (501) 975-3596
E-Mail: mnorth@bankozarks.com
At Large Position
1/11
Kenny Gunn, Weatherization Dir. Crowley's Ridge
						  Development
Council, Inc. Post Office Box 16720 Jonesboro, Arkansas
						  72403-6711 Phone: (870) 802-7100 ext. 120 Fax: (870) 935-0291 E-Mail:
						  kennygunn@crdcnea.com
At Large Position
1/11
William Taft Wilson
Weatherization Director
Southwest Arkansas Development Council, Inc.
3902 Sanderson Lane
Texarkana, Arkansas 71854
Phone: (870) 773-5504
FAX: (870)774-1668
E-Mail: taftwilson@cableone.net
At Large Position
1/11
PAC - Term of Service Page 3
Kelly Lassiter, Manager
Rgulatory Affairs
CenterPoint Energy
401 W Capitol, Suite 600
Little Rock, AR 72201
Phone: (501) 377-4746
FAX: (501) 377-4701
E-Mail: kelly.lassiter@centerpointenergy.com
(This e-mail address has an underscore
						  between
Public Utilities first, middle PAC - Term of
						  Service
1/11
Patricia Atkinson Universal Housing
Development Council Post Office Box 846 301 Third
						  Street Russellville, AR 72801-0846 Phone: (479) 968-5001 FAX: (479) 968-5002
						  uhdcpat@cox-internet.com
Housing
1/11
Jamie Stringfellow ENTERGY 1405 Hwy 62 SW Mountain
						  Home, AR 72653 Cell: 870 866-6005 Home: 870 425-5178 FAX: 870-425-9011 E-mail:
						  jstring@entergy.com
Public Utilities
1/11
Jane Todd
Public Service Commission
Post Office Box 400
Little Rock, AR 72203-0400
Phone: (501) 682-5988
FAX: (501) 682-5882
E-Mail: janie_gray@psc.state.ar.us
(This e-mail address has an underscore
						  between
Public Service Commission first and last
						  name)
1/11
Lawrence McCullough
Rural Development
USDA Service Center
Federal Building, Room 3416
700 West Capitol Avenue
Little Rock, AR 72201-3225
Phone: (501) 301-3200
FAX: (501) 301-3278
E-Mail: Lawrence.mccullough@ar.usda.gov
Vacant
Housing
Local Government
1/11
ARKANSAS WEATHERIZATION POLICY ADVISORY COUNCIL
BY-LAWS
ARTICLE I THE COUNCIL
Section 1 - Name
The name of the Council shall be the Arkansas Weatherization
				Policy Advisory Council (PAC).
Section
			 2 - Purpose
The purpose of the PAC shall be to promote the full development
				and utilization of the State's weatherization resources.
Section 3 - Membership
The PAC shall be appointed by the Office of Community Services'
				Assistant Director in consultation with the State Weatherization Directors and
				PAC, consistent with federal regulations. Membership shall consist of no more
				than fifteen members representing the following groups or organizations:
a. Office of Community Services
			 (ex-officio)
b. Elderly and
			 Handicapped c. Weatherization Subgrantees
CAA Executive Director Weatherization Directors (2)
d. Local Government e. Civic Group
			 f. Public Utilities (2)
g. At-large
			 Positions (4) Choose from the following: -Financial Institutions -Liquid
			 Petroleum Gas Board -Health Department Plumbing Inspector -Fire Marshall -Other
h. Public Service
			 Commission
i. Housing (2)
The term of office of PAC members shall be for three years and
				may be appointed to serve consecutive terms. Appointments shall be made during
				the regular meeting of the first quarter of the calendar year.
(08/94)
Members missing three consecutive regular meetings without
				cause, as determined by the total PAC membership, will be replaced at the next
				regular meeting of the PAC.
Section 4 - Authority
The PAC shall serve in an advisory capacity and will function
				as follows:
a. approve the state
			 plan;
b. serve as a resource to
			 secure additional funds for the State's
Weatherization Assistance Program;
c. make recommendations on the appropriate
			 use of funds obtained from sources other than the Department of
			 Energy;
d. make policy
			 recommendations;
e. conduct the
			 Public Hearings on the state plan; and
f. network with other Weatherization PACs in
			 the country.
ARTICLE
			 II OFFICERS
Section 1 - Officers
			 The officers of the PAC shall be the Chairperson and Vice
			 Chairperson.
Section 2 - Nomination
			 of Officers
The Nominating Committee shall present a slate of officers in
				advance of the voting meeting. Additional nominations may be made from the
				floor. From this slate, the nominee receiving the majority vote shall be the
				officer.
Section 3 -
			 Election and Term of Office
A. The officers
			 shall be elected at the first regular meeting of the calendar year and assume
			 their duties at the next meeting. They shall serve for one year or until their
			 successors are elected.
B. Voting
			 for officers shall be by written ballot unless the candidate has no opposition
			 and then it may be by unanimous motion.
Section 4 - Duties
Chairperson: The Chairperson shall preside at all meetings of
				the PAC and perform all such services as are usually performed by the
				Chairperson of an organization and shall perform such duties as may be
				requested by the PAC and shall be ex-officio member of all committees except
				the Nominating Committee.
Vice Chairperson: The Vice Chairperson shall discharge the
				duties of the Chairperson in the absence of the Chairperson or in the event of
				his inability to act.
ARTICLE
			 III PAC MEETINGS
Section 1 -
			 Regular Meetings
The PAC shall meet on the fourth Tuesday of the third month of
				each quarter or at other times as specified by the Chairperson.
Section 2 - Special or Called
			 Meeting
The Chairperson may call special meetings of the PAC as
				required. Upon receipt of written request from a majority of members of the
				PAC, the Chairperson shall call a special meeting of the PAC to convene within
				ten days.
Section 3 -
			 Quorum
Five members of the PAC shall constitute a quorum for the
				transaction of business.
Section
			 4 - Voting
All actions of the PAC shall be determined by a majority vote
				of the members present and voting, except the adoption and amendment of the
				By-laws which shall be by a two-thirds vote of the members present. Proxy
				voting shall be allowed by persons authorized to attend and represent a member
				of the PAC.
Section 5 -
			 Order of Business
The Chairperson and the Assistant Director of the Office of
				Community Services or designee shall be responsible for ordering the business
				of the PAC.
Section 6 -
			 Rules
Roberts Rules of Order shall govern the procedures of the
				PAC.
ARTICLE IV
			 COMMITTEES
Section 1 - Committees may be
			 established by the PAC as requested, to deal with specific issues. Members
			 shall be designated by the Chairperson.
ARTICLE V BY-LAWS AMENDMENT PROCEDURES
Section 1 - By-Laws Amendment Procedures
The By-laws may be amended at any regular meeting of the PAC by
				a two-thirds vote of the members present, provided that the proposed amendment
				has been submitted in writing and made available to all members at least two
				weeks prior to the meeting at which a vote is taken.
H E A R I N G S A N D T R A N S C R I P T S
STATE:
Arkansas
REGULATION REFERENCE:
440.14
DATE ADOPTED:
04/01/96
REVISED DATE: ____________
POLICY/PROCEDURES DOCUMENTATION
SUMMARY OF REQUIREMENT: Conduct Public Hearings throughout the
				state.
POLICY/PROCEDURE:
A draft of the State Plan is published prior to the hearing and
				held open for comment after the hearing. A Notice of Public Hearing is
				published in the statewide newspaper at least ten days prior to the
				hearing.
The State Plan is also promulgated through the Arkansas
				Administrative Procedures Act which requires that rules be published for review
				at least 30 days, filed with the Secretary of State, filed with the State
				Library, and the Arkansas Legislative Council to hold a public hearing on the
				rule. In addition, the State Plan is filed with the State Clearinghouse.
The State Plan implemented the new Weatherization Assistance
				Program Operations Manual as of 4/1/11.
THE ARKANSAS WEATHERIZATION POLICY ADVISORY
HOLIDAY INN PRESIDENTIAL CENTER
INTERSTATE 30
LITTLE ROCK, AR 72203
JANUARY 21, 2011
8:30-9:00 A.M.
IN THE MATTER OF:
WEATHERIZATION ASSISTANCE PROGRAM PUBLIC
				HEARING
APPEARANCES:
MR. MARK WHITMER, CHAIR
MS. BEVERLY PALMER PAC MEMBER
MS. SUSAN RECKEN PAC MEMBER
MR. WILLIAM TAFT WILSON PAC MEMBER
MR. THOMAS GREEN PAC MEMBER
MS. DORIS WRIGHT, STATE WEATHERIZATION PROGRAM MANAGER,
				ARKANSAS
OFFICE OF COMMUNITY SERVICES, DHS
PUBLIC ATTENDEES:
MS. SUNITA GOEL
MR. RANDY SMITH
MR. TONY GILBERT
MS. TIFFANY COPELAND
MS. JACKIE KING
MS. ADRIENNE GARDNER
MS. SUBRENA MCCOY
MS. DEANNA NEAL
MS DEBBIE BIGGS
MS. SUE ELLEN LUPIEN
MS. PHYLLIS HILL
MS. CANDY ROMAN
MR. CLARK PHILLIPS
MR. RANDY MCCALLISTER
MS. REBECCA GILBERT
MS BETTY FORREST
MR. DAVID KNIGHT
MR. ROGER LUTRELL
MR. CHRIS ERWIN
MR. MICHAEL HARRY
MS. CHIQUITTA BYRD
MS. CADESHA BENSON
MS. AMY BRYANT
MS. ROLANDA MEADE
MR. ROGER SMITH
MS. ADRIAN CORREA
MS. MELANIE FIDDS
MS. MELISSA MCWILLIAMS
MS. NIKKI WILSON
MR. WALTER BARRINGTON
PUBLIC ATTENDEES,
				CONTINUED:
MR. JACOB BRIGHT MS. DESIREE COLE MR. LOYD COLLINS MR. LARRY
				COGBURN MR. RICHARD BENEDIT MS. SUBRENA MCCOY MS. ROSALIND THOMPSON MR. BUDDY
				FORESTER MS. KRISTY FORD
I N D E X
Page
Opening Comments by Mr. Thomas Green ........ 73
Report by Mr. Doris Wright .............. 73
Public Questions/Comments .............. 75
EXHIBITS
No Exhibits.
WEATHERIZATION ASSISTANCE PROGRAM
PUBLIC HEARING
HOLIDAY INN PRESIDENTIAL CENTER
INTERSTATE 30
LITTLE ROCK, ARKANSAS 72203
JANUARY 21, 2011
8:30 - 9:00 A.M.
Ms. Wright:
We're about
				to get started with the public hearing. If you will come on in and take your
				seats. Again, good morning. My name is Doris Wright and I'm the Weatherization
				Program Manager at the Department of Human Services, Office of Community
				Services. My purpose here today is to conduct a public hearing on the 2011-2012
				Weatherization Assistance Program State Plan. We propose a one year plan.
The Department of Energy is operating under a continuing
				resolution until March 4, 2011. Therefore, for planning purposes, states are
				required to use the funding allocation received in the last program year. In
				this case $1,622,103 from the Department of Energy. The Weatherization
				Assistance Program will receive $5,299,878 from the Home Energy Assistance
				Program funds for fiscal year 2010 and carry forward is estimated to be
				$2,891,103.
The annual file is submitted to the Department of Energy and
				the master file is updated as appropriate at the Department of Human Services.
				There may be changes in reporting requirements, if there are changes required
				by the Department of Energy.
Grantees are expected to achieve a rate of production and
				expenditures that will result in all weatherization funds being spent by the
				end of each program year.
Effective April 1, 2011, the Office of Community Services will
				implement the Weatherization Assistance Program Operations Manual. Also
				effective April 1, 2011, the regular DOE program will be transferred back to
				the Pine Bluff Jefferson County Economic Opportunity Commission.
The Department of Energy has developed a standardized training
				curriculum which Arkansas will implement at two of the weatherization training
				centers that we have developed. One will be at Pulaski Technical College, the
				other will be at the Northwest Arkansas Community College.
Training and technical assistance will be provided in the
				following areas and on an as-needed basis: Management and administration, basic
				skills, contract training, consumer education, leveraging, rules and
				regulations, national energy audit, mobile home energy audit, and management
				information systems.
The following trainings have been tentatively scheduled:
				Minority women owned business enterprise workshop, January 20, 2011, Grant
				guidance, January 21, 2011; annual training conference July 13 through 15,
				2011; skills training October 6 through 7, 2011.
With the development of the weatherization training centers the
				Office of Community Services will require all subgrantee personnel engaged in
				weatherization work to become certified. The curriculum leading to
				certification was based on DOE guidance.
The weatherization training centers will be used for general
				skills training provided annually and additional training as needed as
				determined by monitoring visits and monthly reports. Attendance by appropriate
				subgrantee personnel is required at all trainings. The effectiveness of state
				training will be evaluated annually. Attendance at trainings will include
				regional and national training sessions as provided.
The state compares productivity by use of monthly reports.
				These reports are compiled and shared with subgrantees annually. It is
				estimated that 45 percent of the training and technical assistance funds will
				be used for monitoring activity. Other funds will also be used for
				monitoring.
Weatherization services will be provided in all 75 counties by
				15 subgrantees.
Funds for Indian tribes are taken from state allocations,
				however Arkansas has no recognized Indian tribes at this time.
Approximately 180 units will be weatherized with Department of
				Energy funds and approximately 239 units will be weatherized with Home Energy
				Program funds.
The state is requiring the use of the blower door on all units.
				Subgrantees receiving less than $350,000 will receive 10 percent of the United
				States Department of Energy funds for administration. Home Energy Assistance
				Funds are limited to 5 percent recommendation.
The state proposes up to $65,000 for leveraging using Home
				Energy Assistance funds, and up to $62,000 for pollution control insurance and
				$32,000 for client education, and these funds will be transferred from the
				American Recovery and Reinvestment Act budget. Funds will be used to weatherize
				homes if not expended for leveraging, pollution control insurance and client
				education.
Children are included in the priority system. Children are
				defined to be dependents under the age of 18 who are full-time students in a
				secondary school or equivalent technical or vocational training, who may be
				reasonably expected to complete the program before reaching the age of
				19.
Financial audit, liability insurance and health and safety,
				Capital Intensive Efficiency and training in technical assistance will continue
				to be separate budget items.
Program income is defined as any funds earned from nonfederal
				sources during the course of performing weatherization work. The income
				generated must be used to complete additional houses in accordance with the
				program rules.
Each subgrantee is required to have a policy on procurement
				regarding building insulation products and material containing recovered
				materials in compliance with federal and state regulations.
All low-income Weatherization assistance Program subgrantees
				completing renovation work on pre-1978 houses are subject to the provisions of
				the federal regulation that requires that we give a notification to the
				occupant of the housing about potential hazards of lead-based paint. The
				renovators are required to give occupants a copy of the Environmental
				Protection Agency booklet "Renovate Right-Important Lead Hazard Information for
				Families, Child Care Providers and Schools" at least seven days prior to the
				start of any work. This requirement applies only to those homes covered by the
				Environmental Protection Agency rules. A house may be reweatherized if it was
				previously weatherized prior to September 30 of 1994.
The state will continue to have a policy advisory council as
				opposed to having a commission.
The Department of Energy has authorized replacement of
				refrigerators, electric water heaters, and cook stoves under certain
				conditions. The maximum average per unit cost for the 2011 program year will be
				$6,572.
The health and safety plan has been revised to include the
				health and safety issues that are typically found in the weatherization
				program. The action and reliability of each issue will be included, the testing
				requirement, the client education required, and the necessary training
				required. The state has revised its client consumer education checklist to
				capture this format and this information will be in the operations
				manual.
Expenditure for health and safety measures is 20 percent of the
				average personal dewelling unit cost.
The state which serves as a grantee of the Department of Energy
				is required to have procedures in place to ensure that priority is given to
				identifying and providing weatherization assistance to elderly persons, persons
				with disabilities, families with children, high residential energy users, and
				households with high energy burden. Multi-family buildings, because of their
				size, may often be high residential energy users.
The master file has been updated to include a revised
				mullti-family written plan which includes a geographical plan to address
				multi-family units.
The Arkansas Department of Human Services is in compliance with
				Title VI and VII of the Civil Rights Act and operates, manages, and delivers
				services without regard to age, religion, disability, political affiliation,
				veteran status, sex, race, color, or national origin.
If you need this material in a different format, such as large
				print, contact your Americans with Disability Act Coordinator at (501) 682-8922
				for voice or (501) 682-8820 for TDD.
Written comments may be submitted by 4:30 p.m., February
				21st, to Mr. Thomas Green, Assistant Director Office
				of Community Services
P.O. Box 1437, Slot SW-330 Little Rock, Arkansas
				72203-1437.
This ends the public hearing. Are there any comments regarding
				this proposed plan? If so, please stand, state your name for the record and ask
				your question.
Yes. I had one question, Doris. Mark Whitmer, CSCDC, Fort
				Smith. When is the printed state plan going to be ready for review?
Ms. Wright: We had to make changes. As of the
				18th we got our revised health and safety measures
				that DOE requires us to include in the plan. Those came in on the
				14th. We were closed on the
				17th and the revisions were made on the
				18th. Our computers went down yesterday so we could
				not print anything. So as soon as our computers are back up we will be printing
				new versions.
Mr. Whitmer: Okay, Thank you.
Ms. Wright: Uh- huh, any other questions? If not, that
				concludes our public hearing for the 2011 state plan.
ADJUSTMENTS TO O N - L I N E
I N F O R M A T I O N
The maximum average per unit cost for FY 2011 is $6,500 per
				unit.
The state will use 200% of the poverty guidelines as the
				eligibility criteria. The Department of Energy definition of income will be
				used.
The expenditure limit for Health and Safety measures is 20% of
				the average per unit cost.
Arkansas will comply with Section 106 of
				16 U.S.C.
				470 the National Historic Preservation Act
				(NHPA).
Arkansas will implement the National Standards for
				Weatherization work and the companion set of knowledge, skills and attributes
				for the workforce involved in the residential energy efficiency retrofit
				industry.
M I S C E L L A N E O U S
Miscellaneous
Energy Audit: Arkansas uses NEAT for stick built homes and MHEA
				for mobile homes.
Success Stories: Arkansas will report success stories using the
				DOE prescribed format.
Financial Audits: The State office and each subgrantee has a
				Single Agency Audit in compliance with Circular A-133.
Reporting: Arkansas will comply with all of DOE's reporting
				requirements.
Historic Preservation: The Office of Community Services will
				notify the Arkansas Office of Historic Preservation prior to weatherizing any
				unit 50 years old or older.