reglab/statecodes huggingface dataset:
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.634 - Expenses of Applicants Who Are Called for Interview

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Reimbursement may be allowed for expenses of professional
						and technically trained applicants for state employment who are called for
						employment interviews.
(a) Written
					 approval of the Department must be obtained before the applicant is called for
					 the interview.
(b) The applicant
					 must have been called for the interview regarding a position in a
					 classification for which it has been certified that such expenditure is
					 necessary in order to recruit qualified persons needed by the state.
					 Certification must be made by the appointing power and the
					 Department.
(c) Reimbursement of
					 actual transportation expenses will be allowed in an amount not to exceed
					 ground transportation to and from the nearest airport and one round trip air
					 coach fare, plus applicable tax, between the place from which the applicant was
					 called and the place where the interview is held. However, if an applicant is
					 called from outside the boundaries of the United States, reimbursement shall
					 apply only to that portion of the fare for travel within the United
					 States.
(d) The Department may
					 authorize the reimbursement of all or part of lodging and meal expenses in the
					 place where the interview is held, when the appointing power has demonstrated
					 the following:
(1) reasonable efforts were
					 made to coordinate applicant's transportation and interview schedule;
					 and,
(2) available transportation
					 options were explored with regard to timeliness and convenience; and,
(3) resulting interview and transportation
					 arrangements reasonably required the applicant to incur the cost for which
					 reimbursement is being claimed.
Reimbursement for these expenses shall be limited to the
						time period that is directly related to the candidate's scheduled interview.
						Reimbursement shall not be authorized for time spent at the interview location
						resulting from the candidate's decision to remain for personal reasons.
Meals and lodging expenses will be reimbursed at a rate
						not to exceed those noted in section
						599.619 of these
						regulations.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.635 - Attending Conventions, Conferences, or Business Meetings

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All regulations governing short-term
					 travel and subsistence allowances will apply except employees may be reimbursed
					 for actual subsistence expenses, supported by voucher, when the convention or
					 conference is planned and arranged by a non-state agency if such expenses are
					 beyond the control of the employees.
(b) Registration fees will be allowed except
					 for conventions or conferences called by a state agency for the dissemination
					 of information to its own employees. Reimbursement for registration fees
					 exceeding $50 must be approved by the agency head or delegated
					 representative.
(c) Where more than
					 two individuals (officers or employees) from the same agency are attending the
					 same convention or conference, each claim must be approved by the agency head
					 or delegated representative. This requirement does not apply to a convention or
					 conference called by an agency for purposes of instruction or dissemination of
					 information to its own officers or employees.
(d) Exceptions to these regulations may be
					 approved in advance by the Department.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Editorial correction of HISTORY 1 (Register 95, No.
						37).
4. Change without regulatory effect amending section and NOTE
						filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.635.1 - Attending Conferences, Conventions - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
For the purposes of this regulation a conference or
						convention is a meeting, with a formal agenda, of persons to discuss or consult
						on specific work related subjects with the purpose of exchanging views,
						providing lecture or dialogue or providing or gaining skills and/or information
						for the good of the state.
(a) Under
					 the direction of the appointing power, a state sponsored conference or
					 convention is planned and arranged by one or more state agencies for the
					 benefit of the state and/or outside parties for the purpose of conducting state
					 business. Specifically excluded is any event, meeting or gathering initiated by
					 an agency for dissemination of information to its own agency employees. Costs
					 and reimbursements for state sponsored conferences are subject to the
					 exclusions in subsection (c) below. Approval for any individual employee's
					 attendance or participation in a state sponsored conference is at the sole
					 discretion of the appointing authority. In planning and contracting any state
					 sponsored conference, consideration is to be given to state-owned facilities
					 and interagency meeting facilities, responsible scheduling, cost effective
					 lodging and meal expenses, awareness of the public perception of state employee
					 activities, and the overall mission of the event.
(1) Meals. Meals that are determined to be an
					 integral part of the conference may be provided if the conference continues to
					 be conducted while the meal is served and consumed. Conference planners may
					 contract for the conference meals at reasonable meal rates and such costs may
					 be included in registration fees for the event. Meals not included in
					 registration fees or not provided as part of the conference will be
					 reimbursable in accordance with section
					 599.619 of these regulations. Meals
					 provided shall not be claimed or reimbursed.
(2) Lodging. Lodging may or may not be
					 negotiated as a part of the conference package. When it is appropriate to
					 contract for lodging, rates will be negotiated in the best interest of the
					 state, at the lowest rate possible to a maximum of $110, and be based only on
					 those individuals who would normally spend the night considering the distance
					 and duration of their travel status as defined in section
					 599.619 of these
					 regulations.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.636 - Return of Remains of Deceased Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
When a state officer or employee dies while travelling on
						official state business, reimbursement may be claimed for actual and reasonable
						expenses incurred in returning the remains to the place of burial, up to the
						amount necessary to return the remains to the official headquarters of the
						deceased. Claims for the reimbursement of such expenses shall be submitted to
						the State Controller by the person responsible for payment of the funeral
						expenses. Each claim shall bear a certification by the appointing power that
						the employee was travelling on official state business at the time of his/her
						death. Actual costs of the following will be considered necessary travel
						expenses for which reimbursement will be made.
(a) In all cases, regardless of mode of
					 transportation:
(1) Telephone or telegraph
					 charges for shipment arrangements.
(2) Transportation of the remains to the
					 funeral home, preparing the remains for shipment, not in excess of $1 per 1.6
					 kilometers (mile) one way.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.636.1 - Return of Remains of Deceased Employees - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
When a state officer or employee dies while travelling on
						official state business, reimbursement may be claimed for actual and reasonable
						expenses incurred in transporting, in state, the remains to the place of
						burial, (up to the amount necessary to return the remains) or to the official
						headquarters of the deceased. Claims for the reimbursement of such expenses
						shall be submitted to the State Controller by the person responsible for
						payment of the funeral expenses. Each claim shall bear a certification by the
						appointing power that the employee was travelling on official state business at
						the time of his/her death. Actual costs of the following will be considered
						necessary travel expenses for which reimbursement will be made.
(a) In all cases, regardless of mode of
					 transportation:
(1) Telephone or telegraph
					 charges for shipment arrangements.
(2) Transportation of the remains to the
					 funeral home and preparing the remains for shipment.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.637 - Non-Salaried Assistance: State Personnel Board

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) When persons provide non-salaried
					 assistance to the State Personnel Board or to another agency delegated by the
					 State Personnel Board, in the preparation or conduct of written or oral
					 examinations for state civil service, he/she may be reimbursed for necessary
					 travel expenses as prescribed by these regulations for non-salaried board and
					 commission members.
(b) Meal
					 expenses may be paid by State Personnel Board staff or the staff of the
					 delegated agency. The expense account shall show the name of each person for
					 whom payments were made.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Change without regulatory effect amending section heading,
						section and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d),
						  19820 and
						  19822.5,
						  Government Code. Reference: Sections
						  19820 and
						  19822.5,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.640 - Scope

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
This article shall apply to all housing accommodations
						provided by the state to its employees for residence except the
						following:
(a) Employees while in
					 travel status.
(b) Employees whose
					 pay and allowances are computed according to federal military pay regulations,
					 provided such employees actually do not receive a quarters allowance when
					 assigned to state-owned employee housing.
(c) Employees entitled to receive housing as
					 compensation for services.
(d)
					 Accommodations acquired by the state for eventual disposal which are rented to
					 employees on the same basis as to private tenants and are not primarily
					 provided for employee housing.
1. New
						Article 3 (Sections
						599.640-599.652, not consecutive)
						filed 9-6-83; effective thirtieth day thereafter (Register 83, No.
						37).
CROSS REFERENCE: See Title 2, Chapter 1, Sections
						850-868.
2. Change
						without regulatory effect amending first paragraph, subsection (d) and NOTE
						filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19822,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.641 - Definitions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Housekeeping
					 accommodations are those units of 501 or more square feet that contain regular
					 cooking facilities. Non-housekeeping accommodations are those that do not
					 contain regular cooking facilities, and all units of 500 or less square
					 feet.
(b) Square feet encompasses
					 the entire building area except porches, garages, basements, and attics unless
					 they have been converted to usable living area.
(c) Square footage is calculated by
					 multiplying the interior living area length times the width.
(d) Areas officially set aside as state
					 offices will not be included in the calculation of square feet to compute
					 rental charges.
(e) Housing is in
					 Location Class 1 when it is within 25 miles and not more than 40 minutes travel
					 time, one way, of a community with 2,500 or more year-round population. All
					 other housing is in Location Class 2.
1. Change
						without regulatory effect amending subsection (a) and NOTE filed 10-13-2014
						pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19822,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.643 - Dormitory Accommodations

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) A dormitory is a housing unit:
(1) occupied by two or more unrelated
					 employees, or
(2) which must be
					 vacated monthly to accommodate a relief employee, or
(3) unsuitable for housing dependents of
					 employees, or
(4) which provides
					 sleeping accommodations for more than one employee in a single
					 room.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.644 - Monthly Rental and Utility Rates - Non-Represented Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) State-owned housing units consist of:
					 houses, apartments, dormitories, mobile homes, trailers, mobile home pads and
					 trailer spaces. The Department shall be the final authority for determining the
					 monthly rental and utility rates for all state-owned housing. However, the
					 Department may delegate the rate setting authority to appointing powers that
					 possess state-owned housing units.
(b) The Department may review and adjust the
					 monthly rate of any state-owned housing unit when there is evidence presented
					 that the prescribed monthly rate is inequitable.
(c) At the direction of the Department, and
					 pursuant to its delegation of such statutory authority, the appointing powers
					 shall review the monthly rental and utility rates every year and report the
					 rates to the Department.
(d) When
					 essential housing is substandard, the appointing power may reduce the rental
					 rate.
(1) Housing is essential if an employee
					 is required to live in the unit for the protection of state property or a
					 closely related purpose.
(2)
					 Essential housing is substandard when at least one of the following conditions
					 exists:
(A) Privacy: the normal household
					 routine is repeatedly interrupted.
(B) Reliability and adequacy of utility
					 service: light, heat and/or water are not available in sufficient quantities
					 throughout the year to permit a normal household routine.
(C) Overall size: residence is inadequate for
					 or far exceeds employee's needs.
(D) Disturbing noises or offensive odors: the
					 normal household routine is repeatedly interrupted.
(E) Overall design: inconvenient arrangement
					 of living quarters.
(F) Seasonal
					 inaccessibility: the employee may leave the premises only if willing to travel
					 under dangerous conditions during a typical season.
(G) Extreme isolation: the residence is
					 located at least 50 miles or one hour travel time from the nearest community of
					 at least 2,500 population.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.645 - Trailer and Mobile Home Charges

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The monthly rates and utility charges for
					 trailers or mobile homes, including basic furnishings are shown in the
					 following table in accordance with the unit's age, location, and total floor
					 space. For the purposes of this regulation, a trailer is one year old when
					 constructed and becomes one year older each January 1st. The total floor space
					 shall be determined by multiplying the trailer length times the width using the
					 outside wall dimensions of the fully expanded unit.
(b) Monthly space rental charge for a
					 privately owned trailer is $9 per mo
Floor
								  Space
Age in Years
Square
6 and
Utility
								  Charge
Feet
Under 6
Over
Total
Water
Fuel
Electricity
LOCATION
800+
78
67
22.00
4.40
8.80
8.80
CLASS
600-799
61
52
19.40
3.90
7.75
7.75
ONE
400-599
44
38
16.20
3.20
6.50
6.50
200-399
26
23
13.60
2.80
5.40
5.40
0-199
16
15
11.00
2.20
4.40
4.40
Substandard
10
8
-
LOCATION
800+
66
52
22.00
4.40
8.80
8.80
CLASS
600-799
51
41
19.40
3.90
7.75
7.75
TWO
400-599
37
29
16.20
3.20
6.50
6.50
200-399
22
17
13.60
2.80
5.40
5.40
1-199
13
9
11.00
2.20
4.40
4.40
Substandard
7
5
-
nth.
(c) When an essential mobile home or trailer
					 is substandard, the Department may reduce the rental rate to a lower square
					 foot category. Space rental charge for a privately owned mobile home may be
					 reduced by 25 percent.
(1) A mobile home or
					 trailer is essential if an employee is required to live in the unit for the
					 protection of state property or a closely related purpose.
(2) Essential mobile home or trailer is
					 substandard when at least one of the following conditions exists:
(A) Privacy: the normal household routine is
					 repeatedly interrupted.
(B)
					 Reliability and adequacy of utility service: lights, heat and/or water are not
					 available in sufficient quantities throughout the year to permit a normal
					 household routine.
(C) Overall
					 size: residence is inadequate for or far exceeds employee's needs. (Applicable
					 only to state-owned units.)
(D)
					 Overall design: inconvenient arrangement of living quarters.
(E) Disturbing noises or offensive odors: the
					 normal household routine is repeatedly interrupted.
(F) Seasonal inaccessibility: the employee
					 may leave the premises only if willing to travel under dangerous conditions
					 during a typical season.
(G)
					 Extreme isolation: the residence is located at least 50 miles or one hour
					 travel time from the nearest community of at least 2,500
					 population.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.645.1 - Trailer and Mobile Home Rental and Utility Rates - Nonrepresented Employees. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. New
						section filed 11-5-87; operative 11-5-87 (Register 87, No. 46).
2.
						Repealer filed by the Department of Personnel Administration with the Secretary
						of State on 12-7-88; operative 12-7-88. Submitted to OAL for printing only
						pursuant to Government Code Section
						11343.8
						(Register 89, No. 4).
Note: Authority cited: Section
						  3517.8,
						  Government Code. Reference: Section
						  19822,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.646 - Responsibility of State Agencies for Administering Rental Schedule for Employee Housing

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 Each state agency that provides housing accommodations for employees is
					 delegated the authority and responsibility to:
(1) apply rental rates in accordance with
					 these regulations and to adjust rates as required by changes in age and other
					 factors;
(2) economically maintain
					 housing in good repair;
(3) dispose
					 of housing that cannot be economically maintained.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.647 - Responsibility of the Department

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The Department shall be responsible for reviewing any
						special rental problems referred by operating agencies and for adjusting
						regulations when these regulations cannot be reasonably or equitably
						applied.
1. Change
						without regulatory effect amending section heading, section and NOTE filed
						10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19822,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.648 - State Policy on Possessory Interest Taxes

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Employees occupying state-owned housing will not be
						reimbursed for possessory interest taxes levied by, and paid by them to, local
						government jurisdictions. The Department will consider the effect of such taxes
						in its periodic reviews and adjustments will be made in the rental rates
						prescribed by these regulations, as required, with the objective of maintaining
						equality between state employees renting state-owned housing and individuals
						renting privately-owned housing.
1. Change
						without regulatory effect amending section and NOTE filed 10-13-2014 pursuant
						to section 100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19822,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.649 - Household Furnishings

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
No articles of household furnishings not included in the
						"Maximum List of Basic Furnishings for Housekeeping Quarters to be Provided by
						the State" prepared by the Department of Finance may be supplied with
						housekeeping apartments and homes.
1. Change
						without regulatory effect amending NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19822,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.651 - Dry Cleaning Service

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
					 Department of Corrections and Rehabilitation may authorize prisons under its
					 supervision with institutional dry cleaning plants of adequate capacity to
					 furnish dry cleaning service to prison employees at piece rates sufficient to
					 cover the costs of all supplies, materials, and labor incident to the
					 furnishing of such services. Pick-up or delivery service will not be furnished
					 by the state to employees at any location off the institutional
					 grounds.
(b) Articles belonging to
					 state employees that are lost or damaged in prison-operated dry cleaning
					 facilities will not be replaced or paid for from state funds. Employees who
					 take advantage of the prison-operated dry cleaning service will accept the risk
					 of such loss or damage.
(c) The
					 Department of Corrections and Rehabilitation may discontinue dry cleaning
					 service to employees at any of its institutions at any time; it may limit the
					 types or quantity of articles that will be cleaned; and in any other manner not
					 in conflict with these regulations, it may set such conditions, as it may deem
					 advisable, upon dry cleaning service to employees. There is no requirement for
					 similarity of service, charges, or authorization for dry cleaning service
					 between any two institutions in the agency.
1. Change
						without regulatory effect amending section and NOTE filed 10-13-2014 pursuant
						to section 100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19822,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 3 - Valuation of Employee Housing and Services › Section 599.652 - Meals at State Agencies

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 Some state agencies operate kitchens and eating facilities, generally to
					 provide meals for prisoners, wards, students, or inmates at institutions or for
					 personnel working at isolated sites. State employees, their dependents, and
					 official visitors may utilize the services of these facilities in accordance
					 with the conditions and restrictions prescribed herein. In cases where
					 employees of a federal or local government agency rendered services to the
					 state at the request of the state, they may also utilize the facilities.
					 Excluded from the provisions of this section are facilities operated in
					 connection with the State Colleges and the University, and those facilities
					 managed by blind personnel under the supervision of the Department of
					 Rehabilitation and located in buildings occupied by other agencies.
(b) With the exceptions listed below, all
					 state employees, their dependents, federal and local government employees, and
					 official visitors who receive meals prepared in state-operated kitchens will
					 pay for each meal in accordance with the established rates. Exceptions are
					 personnel in the following categories, who will receive meals free of charge:
(1) State employees receiving maintenance as
					 part of their compensation.
(2)
					 State employees receiving meals in accordance with sections
					 599.622 and
					 599.623 of these
					 regulations.
(3) Persons receiving
					 meals as part of an activity in which they are performing a non-compensated,
					 volunteer service for the state.
(4) Official Guests. An official guest of a
					 facility is a person not otherwise employed by the state who:
(A) renders a service to the state and is
					 present at the facility by express invitation of an official of the facility or
					 its parent agency, or
(B) is
					 present at the facility by request of another state, the federal government, or
					 a foreign country, with the approval of the parent agency, or
(C) is a judge or law enforcement officer and
					 is present at the facility for the purpose of appraising the program, with the
					 approval of the parent agency.
(5) State employees while away from their
					 headquarters and not in a subsistence reimbursement status, who may be
					 furnished meals at any institution, camp or facility maintained by their own
					 agency.
(6) Employees receiving
					 meals while participating in an approved supplemental education program which
					 must be conducted during meal time.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 4 - Employee Merit Award Program › Section 599.656 - State Merit Award Board

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 The State Merit Award Board, referred to as the Board in this article 4 of
					 these regulations, will consist of five members.
(b) Membership. A representative of the
					 Department, to be designated by the Director, shall be ex officio a voting
					 member of the Board and shall serve as chair. The Director shall appoint the
					 four other members including a public member.
(c) Term of Office. Members of the Board
					 shall hold office until their resignation or until their successors are
					 appointed.
(d) Meetings. Board
					 meetings shall be held on a regular basis with dates and time to be determined
					 by the chair. Meetings shall be public and interested persons shall be given
					 reasonable opportunity to be heard.
(e) Quorum. A majority of the members of the
					 Board constitutes a quorum. A majority vote is required to carry an official
					 action.
(f) Minutes. A record of
					 the Board's official actions.
(g)
					 The Board shall be responsible for the review of all award recommendations for
					 suggestions adopted by multiple agencies, and for adopted suggestions that were
					 submitted prior to January 1, 1993.
(h) The Board shall review and recommend to
					 the Department all employee suggestions that justify total cash awards greater
					 than $5,000. Upon the approval of the Department, an award of $5,000 shall be
					 made to the suggester and the remaining portion shall be submitted for
					 subsequent approval by concurrence of the Legislature.
(i) The Board shall be responsible for the
					 review of suggestions referred to the Department by an agency or suggester when
					 a disagreement exists which cannot be resolved by the agency director or
					 designee or by the Merit Award Program. In these cases, the Board shall review
					 and recommend to the Department its resolution to the disagreement, and the
					 decision by the Department will be considered final.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Amendment of subsection (c) filed 3-24-86; effective
						thirtieth day thereafter (Register 86, No. 13).
4. Amendment filed
						12-2-92; operative 1-2-93 (Register 94, No. 8).
5. Amendment filed
						9-19-96; operative 10-19-96 (Register 96, No. 38).
6. Change without
						regulatory effect amending section and NOTE filed 10-13-2014 pursuant to
						section 100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19823,
						  Government Code. Reference: Section
						  19823,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 4 - Employee Merit Award Program › Section 599.657 - Merit Award Program Administration

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The agency director or designee shall be
					 authorized to approve or deny suggestions, special acts, special service, or
					 superior accomplishments in accordance with these regulations, which may impact
					 the administration of the respective agency, provided the total award is not
					 greater than $5,000. The director shall designate an employee to be responsible
					 for the Merit Award Program activities of the agency. This employee's name and
					 title shall be reported to Merit Award Program staff.
(b) The agency director or designee may
					 authorize approval of awards, provided the total award is not greater than
					 $5,000.
(c) The agency director or
					 designee may grant certificates of commendation, medals, gifts, or other tokens
					 of esteem, in accordance with these regulations, without reference to the
					 Department.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Amendment filed 3-24-86; effective thirtieth day thereafter
						(Register 86, No. 13).
4. Amendment of section heading and text
						filed 12-2-92; operative 1-2-93 (Register 94, No. 8).
5. Amendment
						of subsections (a) and (c) filed 9-19-96; operative 10-19-96 (Register 96, No.
						38).
6. Change without regulatory effect amending section and NOTE
						filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19823,
						  Government Code. Reference: Section
						  19823,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 4 - Employee Merit Award Program › Section 599.658 - Eligibility for Participation

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Every active and/or retired state
					 employee is eligible to participate in the Employee Suggestion Program, except
					 officers and employees of the Universities of California and California State
					 Universities.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Amendment filed 9-19-96; operative 10-19-96 (Register 96,
						No. 38).
4. Change without regulatory effect amending section and
						NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19823,
						  Government Code. Reference: Section
						  19823,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 4 - Employee Merit Award Program › Section 599.659 - Eligibility of a Suggestion

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 A suggestion which describes a specific problem, offers a workable solution,
					 and is intended to be of benefit to the operations or safety of the State of
					 California will be accepted for evaluation except for those suggestions which:
(1) Are currently being evaluated or have
					 been evaluated within the last year through the Employee Suggestion
					 Program.
(2) Recommend new or
					 increased taxes or fees.
(3)
					 Recommend additional revenues at the expense of a segment of taxpayers and
					 which can be classified as unjust or inequitable.
(4) Recommend a change in the pay or
					 classification of a position or a class, or the establishment of new positions.
					 This area is held to be the continuing responsibility of the agency and the
					 Department.
(5) Recommend a
					 "study," "survey," or "review" with the course of action to be taken in
					 accordance with the findings.
(6)
					 Involve a personal grievance.
(7)
					 Involve terms and conditions of employment, which are subject to the collective
					 bargaining process under the Ralph C. Dills Act.
(8) Recommend corrections in spelling,
					 punctuation, grammar, or mathematical calculations. These changes should be
					 communicated through established agency channels.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 4 - Employee Merit Award Program › Section 599.662 - Appeal and Reconsideration

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
A suggester may request, in writing, that his/her
						suggestion be reconsidered for merit award purposes:
(a) By the agency or the Department within
					 one year following the date of the agency's or the Department's decision, when
					 an employee disagrees with the decision and provides additional or supplemental
					 information with the request.
(b)
					 By the agency or the Department within three years following the date of the
					 agency's or the Department's decision not to adopt a suggestion that was
					 subsequently accepted and put into effect.
(c) By the Department Merit Award Program,
					 within one year following the agency's decision, when a disagreement exists and
					 is unresolvable between the suggester and the employing agency and/or the
					 evaluating agency. The "employing agency" refers to the agency that employed
					 the suggester at the time the suggestion was submitted.
1. New
						section filed 2-9-84; effective thirtieth day thereafter (Register 84, No.
						8).
2. New section refiled 2-27-84 to correct inadvertent omission
						of text from 2-9-84 order; designated effective 3-10-84 (Register 84, No.
						8).
3. Editorial correction of HISTORY NOTE No. 2 filed 3-9-84
						(Register 84, No. 12).
4. Amendment of subsection (a) filed 3-24-86;
						effective thirtieth day thereafter (Register 86, No. 13).
5.
						Amendment filed 12-2-92; operative 1-2-93 (Register 94, No. 8).
6.
						Amendment filed 9-19-96; operative 10-19-96 (Register 96, No.
						38).
7. Change without regulatory effect amending section and NOTE
						filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19823,
						  Government Code. Reference: Section
						  19823,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 4 - Employee Merit Award Program › Section 599.663 - Recommendations of Awards for Special Acts, Special Services, or Superior Accomplishments

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) A recommendation for an award for these
					 categories must originate with the management of the agency where the employee
					 or team of employees is employed. Each recommendation shall be approved by the
					 head of the agency.
(b) Each
					 recommendation for an award for special acts, special services or superior
					 accomplishments shall be made in accordance with procedures and standards
					 established by the Department in the State Administrative Manual, Sections
					 4760 through
					 4782.9.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Amendment filed 12-2-92; operative 1-2-93 (Register 94, No.
						8).
4. Amendment of subsection (a) filed 9-19-96; operative 10-19-96
						(Register 96, No. 38).
5. Change without regulatory effect amending
						section and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19823,
						  Government Code. Reference: Section
						  19823,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 4 - Employee Merit Award Program › Section 599.664 - Cash Awards

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The following criteria shall apply to cash awards:
(a) Cash awards for adopted suggestions shall
					 not be less than $50, or more than $50,000. Where the provisions of this
					 regulation would otherwise result in an award of greater than $50,000, the
					 award shall be $50,000. Awards of more than $5,000 will be granted only upon
					 approval by concurrent resolution of the Legislature.
(b) Cash awards will be calculated in the
					 following manner:
(1) Where annual net
					 savings or increased revenues cannot be determined, or are calculated as less
					 than $500, a cash award may be recommended in accordance with the Improved
					 Procedures or Improved Safety Scales.
(2) Where annual net savings or increased
					 revenues are calculated as at least $500, but not more than $1,000, the
					 recommended cash award shall be $100.
(3) Where annual net savings or increased
					 revenues exceed $1,000, the recommended cash award shall be 20 percent of the
					 net savings or increased earnings realized by the agency during the first year
					 following adoption of the suggestion, subject to subsection (c)
					 below.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 5 - Compensation › Section 599.665 - Attendance Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Each appointing power shall keep complete and accurate
						time and attendance records for each employee and officer employed within the
						agency over which it has jurisdiction. Such records shall be kept in the form
						and manner prescribed by the Department of Finance in connection with its
						powers to devise, install and supervise a modern and complete accounting system
						for state agencies.
1. New
						Article 5 (Sections
						599.665-599.691) filed 9-6-83;
						effective thirtieth day thereafter (Register 83, No. 37).
CROSS
						REFERENCE: See Title 2, Division 1, Chapter 1, Subchapter 1, Sections
						9-112.
2. Change without
						regulatory effect amending NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19849,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 5 - Compensation › Section 599.666 - The Pay Plan

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The pay plan for the state civil service consists of the
						salary ranges and steps established by the Department and the regulations
						contained in this article.
As used in this article, terms are defined as
						follows:
(a) "salary range" is the
					 minimum and maximum rate currently authorized for the class;
(b) "step" is the difference between two
					 salary rates one full salary range number apart;
(c) "rate" is any one of the salary rates in
					 the resolution by the Department that establishes the salary ranges and steps
					 of the pay plan;
(d) "range
					 differential" is the difference established by resolution of the Department
					 between two consecutive salary ranges of the pay plan;
(e) "substantially the same salary range" is
					 a salary range with the maximum salary rate the same as or less than two steps
					 higher or lower than the maximum salary rate of another salary range;
(f) "higher salary range" is a salary range
					 with the maximum salary rate at least two steps higher than the maximum salary
					 rate of another salary range; and
(g) "lower salary range" is a salary range
					 with the maximum salary rate at least two steps lower than the maximum salary
					 rate of another salary range. Any rate falling within the salary range for a
					 class may be used to accomplish appropriate step differentials in movements
					 between classes and salary ranges.
1.
						Amendment of subsection (g) filed 11-17-87; operative 12-17-87 (Register 87,
						No. 48).
2. Change without regulatory effect amending section and
						NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19829,
						  Government Code.