Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 375 - STUDENT RECORDS › Section 375.30 - Notification

Current through Register Vol. 48, No. 28, July 12, 2024
a) Upon the initial
			 enrollment or transfer of a student to the school, the school shall notify the
			 student and the student's parents of their rights under the Act as specified in
			 subsection (d) and of their rights with respect to the collection,
			 distribution, and retention of biometric information under Section 10-20.40 or
			 34-18.34 of the School Code, if the school collects student biometric
			 information.
b) All notification
			 under this Part to parents of children classified under Section 14C-3 of the
			 School Code to be of limited English-speaking ability shall be in English and
			 in the language of the child's primary speaking ability. All notifications
			 shall be in a manner that is accessible to parents with disabilities.
c) This notification may be delivered by any
			 means likely to reach the parents, including direct mail or email,
			 parent-teacher conferences, delivery by the student to the parent, or
			 incorporation in a "parent-student" handbook or other informational brochure
			 for students and parents disseminated by the school.
d) The notification shall consist of:
1) The types of information contained in the
			 permanent and temporary records;
2)
			 The right to inspect and copy permanent and temporary records, the limitations
			 on the right of access established under Sections 10-22.3c and 34-18.6a of the
			 School Code and Section 5(a) of the Act, and the cost of copying these
			 records;
3) The right to control
			 access and release of school student records, except to the extent the records
			 are authorized by law to be released without consent, and the right to request
			 a copy of information released;
4)
			 The rights and procedures for challenging the contents of the school student
			 record;
5) As applicable, and if
			 allowed by district policy, the process to request the inclusion on the
			 student's academic transcript of one or more scores received on college
			 entrance examinations;
6) The
			 persons, agencies or organizations having access to student records without
			 parental consent;
7) The right to
			 copy any school student record or information contained therein proposed to be
			 destroyed or deleted and the school's schedule for reviewing and destroying
			 this information;
8) The categories
			 of information the school has designated as "directory information" and the
			 right of the parents to prohibit the release of this information;
9) A statement informing the parents that no
			 person may condition the granting or withholding of any right, privilege or
			 benefits or make as a condition of employment, credit or insurance the securing
			 by any individual of any information from a student's temporary record that the
			 individual may obtain through the exercise of any right secured under the Act
			 or this Part;
10) The right of the
			 parents, as limited by Section 7 of the Act, to inspect and challenge the
			 information contained in a school student record prior to transfer of the
			 record to another school district, in the event of the transfer of the student
			 to that district; and
11) Any
			 policies of the school relating to school student records that are not included
			 in the Act or this Part, including any policy related to the collection of
			 biometric information as permitted under Section 10-20.40 or 34-18.34 of the
			 School Code.