California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.638 - Expense Account Form

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 No travel expense account shall be paid unless submitted on a Travel Expense
					 Claim, Standard Form 262 or some other form approved by the State Controller.
					 All expense accounts shall be itemized, accompanied by the necessary vouchers
					 and approved by the authorized officer. It is the responsibility of the officer
					 approving the claim to ascertain the necessity and reasonableness of incurring
					 expenses for which reimbursement is claimed.
(b) Expense accounts shall be submitted at
					 least once a month and not more than twice a month. If the amount claimable for
					 any month does not exceed $10, the filing may be deferred until the total
					 amount claimable exceeds $10 or until June 30, whichever occurs first. Travel
					 expenses claimed for July 1 and beyond must be on a separate travel expense
					 claim from those claimed for June 30 or earlier. Expense accounts totaling less
					 than $1 shall not be submitted or paid.
(c) Each officer and employee making a claim
					 for travel expenses must show the inclusive dates of each trip for which
					 allowances are claimed and the times of departure and return. Time of departure
					 and return means the time employee starts from or returns to his/her office or,
					 when leaving on a trip or returning from a trip without going to the office,
					 his/her home.
(d) Each officer and
					 employee must state the purpose of each trip for which reimbursement is
					 claimed, and for each meal for which reimbursement is claimed under sections
					 599.622 or
					 599.623 or
					 599.635 of these
					 regulations.
(e) Each state officer
					 and employee must show his/her headquarters address and primary dwelling
					 address on the Travel Expense Claim. Employees claiming subsistence expenses
					 pursuant to section
					 599.619(b)(1) or
					 599.621(b)(1) of
					 these regulations, as appropriate, will show their headquarters address as the
					 address of their primary dwelling.
(f) Each claim for the payment of travel
					 expenses shall contain a certification as follows: I hereby certify that the
					 above is a true statement of the travel expenses incurred by me in accordance
					 with the Department of Human Resources' regulations in the service of the State
					 of California, and that all items shown were for the official business of the
					 State of California.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Change without regulatory effect amending section and NOTE
						filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.