Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3020 - ILLINOIS STATE LIBRARY, GOVERNMENT DOCUMENTS SECTION › Subpart A - DEPOSIT OF PUBLICATIONS › Section 3020.100 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
The following definitions apply to this Part:
"Access" means the allowance or liberty to make use of
				  publications deposited in a depository or exchange library.
"Core list" means State agency publications that the
				  Government Documents Section has designated as required in a tangible
				  format.
"Depositories" means those libraries and/or resource centers
				  that have Illinois publications deposited in their collections for citizen
				  availability by agreement with the Secretary of State.
"Electronic depository" means the depository that provides
				  permanent public access to publications of the State of Illinois in an
				  electronic format.
"Ephemeral material" means any material that is of a short
				  duration, for example, an announcement of a conference or seminar, applications
				  and forms.
"Metadata" means structured information that describes
				  content, origin, format and other key characteristics of data for the purpose
				  of information management.
"Metadata generator" means the Web-based resource used by
				  State agencies to submit URLs, metadata and electronic versions of published
				  materials to the Illinois State Library.
"Microforms" means any medium bearing microimages, such as
				  microfiche or microfilm.
"Publications" means all formats of media, including
				  microforms, recordings, and other printed material paid for in whole or in part
				  by funds appropriated by the General Assembly or issued at the request of a
				  State agency, excepting however, correspondence, interoffice memoranda, and
				  confidential publications. Publications to be deposited with the Illinois State
				  Library and the electronic depository include, but are not limited to, the
				  following:
Annual Reports
Bulletins/Circulars
Handbooks/Manuals
Laws/Rules/Decisions
Maps/Charts
Newsletters
Pamphlets/Brochures/Fact Sheets
Press Releases Issued by Constitutional Officers
Technical/Research/Statistical Reports
"Published material" means publications in print and
				  electronic formats duplicated by any means of duplication, including material
				  downloaded from a publicly accessible electronic network.
"Recordings" means anything, other than printing on paper, on
				  which sound or visual images have been recorded, including cassettes, records,
				  slides, films or electronic storage media.
"Secure transfer protocol" means the method for transfer of
				  the deposited electronic files shall be as resistant as possible to corruption
				  or outside interference to maintain the integrity of the file content.
"State agencies " means every State office, officer,
				  department, division, section, unit, service, bureau, board, commission,
				  committee, and subdivision thereof of all branches of the State government and
				  which agencies expend appropriations of State funds, regardless of the amount.
				  This includes state universities.
"Superseded material" means any publication cumulated in
				  later issues, issued in later revised editions, or separates, replaced by final
				  bound volumes.
"URL" or "Uniform Resource Locator" means the address for a
				  resource or site (usually a directory or file) on the World Wide Web and the
				  convention that Web browsers use for locating files and other remote
				  services.