California Code of Regulations › Title 11 - Law › Division 1 - Attorney General › Chapter 18 - Electronic Recording Delivery System › Article 8 - Vendor of Electronic Recording Delivery System Software › Section 999.203 - Certification Application Procedure

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) All individuals serving as Vendors of Software
				  shall be certified by the ERDS Program prior to entering into contracts with County
				  Recorders for the development of an ERDS.
(b) An individual requesting certification as a
				  Vendor of ERDS Software shall contact the ERDS Program and request the Vendor of
				  ERDS Software Certification application.
(c) An individual applying for certification as a
				  Vendor of ERDS Software shall comply with all of the following:
(1) Submit an Application for Certified Vendor of
				  ERDS Software Certification form #ERDS 0003 (Rev. 08/2020), incorporated by
				  reference herein, which shall be dated and signed declaring under penalty of perjury
				  that under the laws of the State of California all the foregoing information, and
				  all information submitted with this application is true, correct, and complete, and
				  that a false or dishonest answer to a question may be grounds for denial or
				  subsequent termination or suspension of certification. In addition, the individual
				  shall attest to the fact that the ERDS software, at the time of development, will
				  meet all of the audit and testing requirements as contained within these
				  regulations, and acknowledges that ERDS Program's issuance of the Vendor of ERDS
				  Software Certificate shall include a "disclaimer" stating that the software is not
				  being approved as to its ability to serve/function in an ERDS operational
				  environment nor that it will meet all County Recorder's requirements, only that the
				  Vendor has stated that it will meet all of the audit and testing requirements as
				  contained within these regulations as of the date of the issued
				  certificate.
(2) Submit documentation
				  with the Application for Certified Vendor of ERDS Software Certification form #ERDS
				  0003 as follows, to demonstrate that they have met the reference or service
				  agreement required to be certified as a Vendor of ERDS Software:
(A) Provide 3 best references within the last 5
				  years for software products or development of equivalent technology, complexity and
				  size of an ERDS. At least 1 reference shall be for a project using document-imaging
				  technology. Provide this information on the Reference(s) for Certified Vendor of
				  ERDS Software Certification form #ERDS 0009 (Rev. 08/2020), incorporated by
				  reference herein, or
(B) Operate as a
				  Vendor with a valid California Multiple Award Schedule, General Services Agreement,
				  or Master Services Agreement. A copy of the agreement(s) shall include 1 or more of
				  the following Consulting Service categories: Application Development; Information
				  Technology (IT) Acquisition Support; IT Project Management; IT Project Planning; IT
				  Strategic Planning; IT System Implementation; Migration Planning; Software
				  Development; System Analysis; System Design; System Development; and/or System
				  Integration.
(3) Submit proof
				  of fingerprint submission.
(4) Submit a
				  check or money order for all fees; payable to "Department of Justice -- ERDS
				  Program".
(5) Certification will not be
				  granted until fees are processed.