Arkansas Administrative Code › Agency 004 - DEPARTMENT OF CORRECTIONS › Rule 004.00.08-003 - AR 804 - Inmate Records

Current through Register Vol. 49, No. 6, June, 2024
804
Inmate Records
I.
AUTHORITY
:
The Board of Corrections is vested with the authority to
			 promulgate this administrative regulations by Ark. Code Ann. §
									§
									12-27-105.
II.
APPLICABILITY
:
Arkansas Department of Correction (ADC) employees.
III.
POLICY
:
The ADC shall maintain a full and complete record of every inmate
			 under its supervision and protect the integrity of such records in accordance
			 with Ark. Code Ann. §
									12-27-113(e).
IV.
DEFINITIONS
:
Inmate Record (a/k/a Institutional File and Inmate Jacket): A
			 full and complete record in written or electronic form of each person committed
			 to the Department of Correction, which shall include but is not limited to a
			 photograph of the convicted person, conviction data, and criminal history.
			 Electronic transmissions and recordings that chronicle the activities and
			 conversations of inmates are part of the institutional record.
V.
RELEASE OF
		  INFORMATION
:
A. Disclosure
		  or inspection of information contained in inmate records is prohibited unless
		  authorized by this Administrative Regulation or by court order.
B. Only the following information from an
		  inmate record may be released to the general public:
1. Offender's name, aliases, ADC number,
		  photograph, physical description, date of birth, age, race, and
		  gender.
2. Date of
		  incarceration.
3. Facility (ies) of
		  confinement, work assignments, and program participation (unless it involves
		  drug and alcohol program participation).
4. The following information regarding
		  current incarceration: offense (s), sentence (s), sentence date (s), county
		  (ies) of conviction, case number (s), total time to serve, parole/transfer
		  eligibility date, movements and behavior.
5. The following information regarding prior
		  incarceration (s): offense (s), sentence (s), sentence date (s), county (ies)
		  of conviction, case number (s), movements, behavior and parole/clemency
		  history, including date (s) of release and date (s) of return to ADC.
6. Detainers.
C. Information from an inmate's record in
		  addition to that in paragraph B of this section may be released to criminal
		  justice agencies and to social service and other governmental authorities
		  unless state or federal law prohibits such disclosure.
D. Information contained in inmate records in
		  addition to that in paragraph B of this section may be released to appropriate
		  personnel for research purposes.
E.
		  Access to an inmate's own record may be granted, or information from the record
		  may be released to the inmate and/or his attorney as needed to resolve
		  legitimate questions about the accuracy of information in the record or as
		  required by the rules of discovery in pending litigation. The names of
		  confidential informants and other sensitive or confidential information the
		  disclosure of which might cause harm to any person are exempt from disclosure
		  except pursuant to court order.
F.
		  An inmate will not be permitted to peruse his file at will. His/her request for
		  access to the file or information contained therein must be made in writing to
		  the Warden or his/her designee; the inmate must state with particularity the
		  information or parts of the file to which access is requested; and the inmate's
		  request must be supported by a showing of compelling need. The decision of the
		  Warden or his/her designee to grant or deny the inmate's request shall be
		  final.
G. An inmate will not be
		  given access to another inmate's record or any information contained
		  therein.
VI.
REFERENCE
:
Ark. Code Ann. §
									12-27-113(e).
VII.
STANDARDS
:
American Correctional Association (ACA) Standards for Adult
			 Correctional Institutions
Board Approval Date: 01/21/2009
Effective Date: 02/01/2009
Supersedes: AR804
Dated: 11/16/2001