Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1828 - ACCESS TO PUBLIC RECORDS OF THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY › Subpart F - PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTERS › Section 1828.602 - Fees for Public Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) In
				accordance with Section
				1828.603,
				unless a fee is otherwise fixed by statute, the Agency may charge fees
				reasonably calculated to reimburse its actual cost for reproducing and
				certifying public records and for the use, by any person, of the equipment of
				the Agency to copy records. No fees shall be charged for the first 50 pages of
				black and white, letter or legal sized copies requested by a requester. The fee
				for black and white, letter or legal sized copies shall not exceed 15 cents per
				page. If the Agency provides copies in color or in a size other than letter or
				legal, the Agency may not charge more than its actual cost for reproducing the
				records. In calculating its actual cost for reproducing records or for the use
				of the equipment of the Agency to reproduce records, the Agency shall not
				include the costs of any search for and review of the records or other
				personnel costs associated with reproducing the records. (Section 6(b) of
				FOIA)
b) The Agency will provide
				copies of public records and certifications of public records in accordance
				with the fee schedule set forth in Section 1828.Appendix A.
c) In order to expedite the copying of public
				records that the Agency cannot copy, due to the volume of the request or the
				operational needs of the Agency, in the timelines established in Section
				1828.501,
				the requester may provide, at the requester's expense, the copy machine, all
				necessary materials and the labor to copy the public records at the Agency
				headquarters in Springfield, Illinois. No original record shall be removed from
				State-controlled premises except under constant supervision of Agency
				staff.
d) Copies of public records
				will be provided to the requester only upon payment of any fees due. The Agency
				may charge the requester for the actual cost of purchasing the recording
				medium, whether disc, diskette, tape, or other medium, but the Agency may not
				charge the requester for the costs of any search for and review of the records
				or other personnel costs associated with reproducing the records. Payment must
				be by check or money order sent to the Agency, payable to "Treasurer, State of
				Illinois." (Section 6(a) of FOIA)
e) If a contractor is used to inspect or copy
				public records, the following procedures shall apply:
1) The requester rather than the Agency must
				contract with the contractor;
2)
				The requester is responsible for all fees charged by the contractor;
3) The requester must notify the Agency of
				the contractor to be used prior to the scheduled on-site inspection or
				copying;
4) Only Agency personnel
				may provide public records to the contractor;
5) The Agency must have verification that the
				requester has paid the Agency, if payment is due, for the copying of the public
				records before providing the public records to the contractor; and
6) The requester must provide to the Agency
				the contractor's written agreement to hold the public records secure, to copy
				the records only for the purpose stated by the requester, and to return the
				records at a specified date and time.