reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart J - PROCUREMENT FILES › Section 1.2080 - Public Procurement File

Current through Register Vol. 48, No. 28, July 12, 2024
a)
A procurement file shall be
				maintained for all contracts, regardless of the method of procurement. The
				procurement file shall contain the basis on which the award is made, all
				submitted bids and proposals, all evaluation materials, score sheets and all
				other documentation related to or prepared in conjunction with evaluation,
				negotiation and the award process. The procurement file shall contain a written
				determination, signed by the SPO, setting forth the reasoning for the contract
				award decision. The
public
procurement file shall not include
				trade secrets or other competitively sensitive, confidential or proprietary
				information. The procurement file shall be open to public inspection within 7
				days following award of contract.
[30 ILCS
				500/20-155(b) ]
b) The procurement files shall be maintained
				by or under the jurisdiction of the CPO-GS.
c) Documentation of Procurement Actions
Each purchasing agency, under the direction of the SPO, shall
				  maintain in the procurement or associated contract file all substantive
				  documents and records of communications that pertain to the procurement and any
				  resulting contract. This shall include, as applicable, but is not limited
				  to:
1) The form of decision memo
				showing approvals to proceed at all stages;
2) Bulletin postings;
3) Solicitation document (e.g., IFB or RFP)
				and all amendments, clarifications and best and final requests;
4) Vendors' responses, including
				clarifications and responses to best and final requests (losing responses may
				be stored elsewhere);
5) Evaluation
				material (e.g., scoring guidelines and forms; completed score sheets for
				individual evaluators, including notes; evaluation team's combined score
				sheets; evaluation team's recommendation; and management's decision);
6) Protest and resolution;
7) Contract and any order, change order,
				amendments, renewal or extension;
8) If conducted, contractor performance
				reviews;
9) All information from
				subsections (c)(1) through (c)(8), less information exempt from disclosure
				under the Freedom of Information Act or other law (for example the
				Architectural, Engineering and Land Surveying Qualifications Based Selection
				Act, which exempts contractor performance reviews), shall be prepared and
				available for inspection and copying, with information from subsections (c)(1)
				through (c)(5) available within 7 business days following the award being
				posted to the Bulletin.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart J - PROCUREMENT FILES › Section 1.2084 - Record Retention

Current through Register Vol. 48, No. 28, July 12, 2024
a
				Retention of Bulletin Information. Information published in the Bulletin shall
				be disposed of in accordance with the State Records Act [5 ILCS 160 ],
				providing all audits have been completed and no litigation is pending or
				anticipated.
b Books and records
				that relate to performance of a State agency contract and that support amounts
				charged shall be maintained:
1 by a vendor,
				for 3 years from the date of final payment under the prime contract; and for
				such longer period of time as is necessary to complete ongoing or announced
				audits or to comply with federal requirements.
2 by a subcontractor for 3 years from the
				later of the date of final payment under the subcontract or completion of the
				subcontract; and for such longer period of time as is necessary to complete
				ongoing or announced audits.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart J - PROCUREMENT FILES › Section 1.2086 - Filing with the Comptroller

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Filing with Comptroller
1)
Whenever a
				grant, defined pursuant to accounting standards established by the State
				Comptroller, or a contract liability, except for contracts paid for from
				personal services or contracts between the State and its employees to defer
				compensation in accordance with Article 24 of the Illinois Pension Code,
				exceeding $20,000 is incurred by any State agency, a copy of the contract,
				purchase order, grant or lease shall be filed with the Comptroller within 30
				days thereafter.
[30 ILCS
				500/20-80(b) ]
2)
For each State contract for
				supplies or services awarded on or after July 1, 2010, the contracting agency
				shall provide the applicable rate and unit of measurement of the supplies or
				services on the contract obligation document as required by the
				Comptroller.
[30 ILCS
				500/20-80(b) ]
3)
Any cancellation or modification
				to any such contract liability shall be filed with the Comptroller within 30
				days
after
its execution.
[30 ILCS
				500/20-80(b) ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart K - WORKING CONDITIONS › Section 1.2560 - Prevailing Wage

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Responsible Vendors
1) In order to be
				considered responsible under Section
				1.2046, vendors of
				the following classifications of services must certify that wages to be paid to
				their employees are no less, and fringe benefits and working conditions of
				employees are not less favorable, than those prevailing in the locality where
				the proposed contract is to be performed:
A)
				Printing.
B) Janitorial cleaning
				services, window cleaning services, building and grounds services, site
				technician services, natural resources services, food services and security
				guard services having a total value of $2,000 or more or $200 or more per
				month.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart K - WORKING CONDITIONS › Section 1.2570 - Equal Employment Opportunity; Affirmative Action

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to Section 7-105A of the Illinois Human Rights Act
				  (IHRA) [775 ILCS
				  5/7-105A ], the Department of Human Rights (DHR) has
				  promulgated rules (44 Ill. Adm. Code 750) that requires certain bidders or
				  offerors to register with DHR in order to be eligible for the award of certain
				  public contracts.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart M - CONSTRUCTION AND CONSTRUCTION RELATED PROFESSIONAL SERVICES › Section 1.3005 - Construction and Construction Related Professional Services

Current through Register Vol. 48, No. 28, July 12, 2024
a) General Provisions for Construction of
				Buildings
1) In the case of contracts for
				construction of buildings or for other construction work in or about buildings
				or grounds when the entire estimated cost of the work exceeds the amount
				stipulated by Section 20-20 of the Code, prospective contractors employed in
				connection with those projects may be prequalified to determine their
				responsibility (for architects, engineers and land surveyors, see the
				Architectural, Engineering and Land Surveying Qualifications Based Selection
				Act). If the total estimated cost of the work exceeds the amount stipulated by
				Section 30-30 of the Code, separate specifications shall be prepared for all
				equipment, labor and materials in connection with the following five
				subdivisions of work to be performed:
A)
				Plumbing.
B) Heating, piping,
				refrigeration and automatic temperature control systems, including the testing
				and balancing of these systems.
C)
				Ventilating and distribution systems for conditioned air, including the testing
				and balancing of those systems.
D)
				Electrical wiring.
E) General
				contract work.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4005 - Real Property Leases and Capital Improvement Leases

Current through Register Vol. 48, No. 28, July 12, 2024
Real property leases and capital improvement leases are
				  subject to, and shall be procured in accordance with, the Code and this Part
				  and those in 44 Ill. Adm. Code 5000. In the event of a conflict, Subpart N
				  shall prevail.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4010 - Authority

Current through Register Vol. 48, No. 28, July 12, 2024
SPOs shall have the authority to procure leases for real
				  property or capital improvements. Procurement of leased space shall be
				  conducted in the most efficient and effective manner to provide adequate and
				  appropriate space for the operation of State agencies in accordance with their
				  missions.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4015 - Method of Source Selection

Current through Register Vol. 48, No. 28, July 12, 2024
a) Leases shall be procured by using a
				Request for Information for Real Property or Capital Improvement Leases
				(RFI-Real Property Leases) process, except as provided in subsection
				(b).
b) The RFI-Real Property
				Leases process is not required in the following circumstances, unless the SPO
				determines that the competitive RFI process is in the best interests of the
				State for extensions of leases. Written records of any negotiations shall be
				maintained in the procurement file.
1)
Property of less than 10,000 square feet with rent of less than
				$100,000 per year.
2)
Duration of less than one year that cannot be
				renewed.
3)
Specialized space available at only one location.
Specialized
				space is defined as space of unique function or configuration, not generally
				available on the market on an as built or turnkey basis. Examples of
				specialized space include, but are not limited to, laboratories, vehicle
				testing stations, correctional facilities, medical facilities, boat docks and
				evidence storage facilities.
4)
Renewal or extension of leases provided that:
A)
The CPO
-GS
determines in writing that the renewal or extension is in the best
				interest of the State agency;
B)
The CPO
-GS
submits his or her written determination and the renewal or extension
				to PPB;
C)
PPB
				does not object in writing to the renewal or extension within 30 days after its
				submission; and
D)
The
SPO
publishes
notice of
the
				renewal or extension in the Bulletin
at least 30 days prior to the
				exercise of the renewal or extension option
.
5)
Leases with other
				governmental units may be negotiated without using the RFI-
Real
				Property Leases
process when deemed by the CPO
-GS
to
				be in the best interest of the State.
[30 ILCS
				500/40-15 ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4020 - Request for Information - Real Property and Capital Improvement Leases

Current through Register Vol. 48, No. 28, July 12, 2024
a) RFI-Real Property
				Leases Form
When required, an RFI-Real Property Lease shall be issued and
				  include, but not be limited to, the following:
1)
The type of property to be
				leased;
2)
The
				proposed uses of the property;
3)
The duration of the
				lease;
4)
The
				preferred location of the property,
including acceptable geographic
				boundaries;
5)
A general
				description of the configuration desired
[30
				ILCS 500/40-20(b) ];
6) Special and standard lease terms and
				conditions, qualifications and responsibility requirements, disclosures and
				certifications;
7) The permissible
				methods of submission, including the address to which responses may be sent;
				and
8) The criteria for evaluating
				responses based on the minimum standards and conditions for
				occupancy.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4025 - Lease Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Length of Leases
1) Maximum Term. Except when
				a longer term is authorized by law, leases, inclusive of renewals, shall be for
				a term not to exceed 10 years and shall include a termination option in favor
				of the State after 5 years.
2)
				Renewal Option.
Leases may include a renewal option. An option to renew
				may be exercised only when the
CPO-GS
determines in writing
				that renewal is in the best interest of the State. The
CPO-GS
shall publish a notice of the intent to exercise the option in the
				Bulletin at least 30 days prior to the exercise of the option
.
				[30 ILCS
				500/40-25(b) ]
3)
All leases shall include a
				provision
that
they are subject to termination and
				cancellation in any year the General Assembly fails to make an appropriation to
				make payments under the terms of the lease
. [30 ILCS
				500/40-25(c) ]
4)
Month-to-Month and Holdover. No
				lease may continue on a month-to-month or other holdover basis for a total of
				more than 6 months
. [30 ILCS
				500/40-25(d) ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4030 - Purchase Option

Current through Register Vol. 48, No. 28, July 12, 2024
Initial leases of all space in free-standing buildings shall
				  include an option to purchase exercisable by the State agency unless the SPO,
				  in consultation with CMS, determines in writing that inclusion of that purchase
				  option is not in the State's best interest. The determination, including the
				  reasons for making the determination, shall be published in the Bulletin.
				  Leases with governmental units and not-for-profit entities are exempt from the
				  requirements of this Section.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4035 - Rent Without Occupancy

Current through Register Vol. 48, No. 28, July 12, 2024
Except when deemed by PPB to be in the best interest of the
				  State, no State agency may incur rental obligations before having occupancy or
				  possession of the space rented. For the purposes of this Section, the terms
				  "occupancy" and "possession" shall have the same meaning.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4040 - Local Site Preferences

Current through Register Vol. 48, No. 28, July 12, 2024
Upon the request of the chief executive officer of a unit of
				  local government, leasing preferences may be given to sites located in
				  enterprise zones, tax increment districts or redevelopment
				  districts.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4042 - Historic Area Preference

Current through Register Vol. 48, No. 28, July 12, 2024
State agencies with responsibilities for leasing, acquiring
				  or maintaining State facilities shall take all reasonable steps to minimize any
				  regulations, policies and procedures that impede the goals of Section 17 of the
				  Capital Development Board Act [20 ILCS 3105 ]. [30
				  ILCS 500/45-80 ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart N - REAL PROPERTY LEASES AND CAPITAL IMPROVEMENT LEASES › Section 1.4044 - Emergency Lease Procurement

Current through Register Vol. 48, No. 28, July 12, 2024
Emergency lease procurements may be made pursuant to Section
				  1.2030.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4505 - Procurement Preferences

Current through Register Vol. 48, No. 28, July 12, 2024
The procurement preferences identified in Article 45 of the
				  Code must be considered in developing procurement documents, conducting
				  evaluations and drafting contracts. Any preferences applicable to an individual
				  procurement will be stated in the solicitation for that procurement. If more
				  than one preference is stated in the solicitation for that procurement, Section
				  45-10 of the Code (Resident Bidders and Offerors) shall apply
				  first.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4510 - Resident Vendor Preference

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				"Illinois resident vendor", as used in this Section, means a person authorized
				to transact business in this State and having a bona fide establishment for
				transacting business within this State at which it was actually transacting
				business on the date when any competitive solicitation for a public contract
				was first advertised or announced, including a foreign corporation duly
				authorized to transact business in this State that has a bona fide
				establishment for transacting business within this State at which it was
				actually transacting business on the date when any competitive solicitation for
				a public contract is first advertised or announced.
b) In breaking a tie bid or proposal, as
				described in Section
				1.2037, an
				Illinois resident vendor shall be given the award.
c) An Illinois resident vendor shall be
				allowed a preference over a non-resident vendor equal to any in-state vendor
				given or required by the state of the non-resident vendor.
d) If only non-resident bidders or offerors
				respond, the State agency has the right to specify that Illinois labor and
				manufacturing locations shall be used as part of the manufacturing process.
				This specification may be negotiated as part of the solicitation
				process.
e) If only non-resident
				bidders are bidding, the purchasing agency has the right to specify that
				Illinois labor and manufacturing locations be used as part of the manufacturing
				process. This specification may be negotiated as part of the solicitation
				process.
f) This Section does not
				apply to any contract for any project for which federal funds are available for
				expenditure when its provisions may be in conflict with federal law or federal
				regulation.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4515 - Soybean Oil-Based Ink and Vegetable Oil-Based Ink

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Contracts requiring the
				procurement of offset printing services shall specify the use of soybean
				oil-based ink or vegetable oil-based ink unless an SPO determines another type
				of ink is required to assure high quality and reasonable pricing of the printed
				product.
[30 ILCS
				500/45-15 ] The SPO will make this determination based
				on justification submitted by the State agency.
b) This preference does not apply when an
				agency requires digital printing services. This printing method includes, but
				is not limited to, the electrostatic process of transferring ink or toner to a
				substrate and that may use photo imaging plates, photoreceptor drums, or belts
				that hold an electrostatic charge. Digital printing also includes the process
				of transferring ink through a print head directly to a substrate, such as
				ink-jet printers.
c) Offset
				printing includes lithography, flexography, gravure or letterpress, and
				involves the process of transferring ink through static or fixed image plates
				using an impact method of pressing ink into a substrate.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4520 - Recycled Supplies

Current through Register Vol. 48, No. 28, July 12, 2024
When a public contract is to be awarded to the lowest
				  responsible bidder or offeror, an otherwise qualified bidder or offeror who
				  will fulfill the contract through the use of products made of recycled supplies
				  shall be given preference over other bidders or offerors unable to do so,
				  provided that the cost included in the bid of supplies is equal to or less than
				  other bids or offers, unless the use of the product constitutes an undue
				  practical hardship. Nothing in this Section shall be construed to apply to a
				  construction agency for the purposes of procuring construction and
				  construction-related services.
[30 ILCS
				  500/45-20 ] The SPO will make this determination based
				  on justification submitted by the State agency.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4525 - Recyclable Supplies (Paper)

Current through Register Vol. 48, No. 28, July 12, 2024
All paper supplies purchased for use by State
				  agencies must be recyclable paper unless a recyclable substitute cannot be used
				  to meet the requirements of the State agencies or would constitute an undue
				  economic or practical hardship
[30 ILCS
				  500/45-25 ]. State agencies shall make this
				  determination and shall include this determination in the procurement
				  file.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4526 - Environmentally Preferable Procurement

Current through Register Vol. 48, No. 28, July 12, 2024
State agencies shall contract for supplies and services that
				  are environmentally preferable, as that term is defined in Section 45-26(3) of
				  the Code. If, however, contracting for an environmentally preferable supply or
				  service would impose an undue economic or practical hardship on the contracting
				  State agency, or if an environmentally preferable supply or service cannot be
				  used to meet the requirements of the State agency, then the State agency need
				  not contract for an environmentally preferable supply or service.
				  Specifications for contracts, at the discretion of the contracting State
				  agency, may include a price preference of up to 10% for environmentally
				  preferable supplies or service. [30
				  ILCS 500/45-26(b) ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4530 - Correctional Industries

Current through Register Vol. 48, No. 28, July 12, 2024
The CPO-GS shall distribute to each SPO and State agency the
				  list of items that must be purchased from Illinois Correctional Industries
				  (ICI), as determined by the CPO-GS. Procurement from ICI may be made without
				  prior notice or competition.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4540 - Gas Mileage and Flex-Fuel Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a) Specifications for new passenger
				automobile specifications shall require compliance with minimum gas mileage
				requirements established in Section 45-40 of the Code. As used in this Section,
				passenger automobile does not include station wagons, sport utility vehicles
				(SUVs), crossovers, vans (including mini-vans), 4-wheel drive (including all
				wheel drive (AWD)) vehicles, emergency vehicles, and police or fire vehicles.
				Passenger automobiles must achieve at least the minimum average fuel economy in
				miles per gallon imposed upon manufacturers of vehicles under Title V of the
				Motor Vehicle Information and Cost Savings Act (15 USC 2001) .
b)
All gasoline-powered vehicles
				purchased from State funds must be flexible fuel vehicles or fuel efficient
				hybrid vehicles. Any vehicle purchased from State funds that is fueled by
				diesel fuel shall be certified by the manufacturer to run on 5% biodiesel (B5)
				fuel.
[30 ILCS
				500/25-75 ] Station wagons, SUVs, crossovers, vans
				(including mini-vans), 4-wheel drive (including AWD) vehicles, emergency
				vehicles, and police and fire vehicles are not exempt.
1) Flexible fuel vehicles are automobiles or
				light trucks that operate on either gasoline or E-85 (85% ethanol, 15%
				gasoline) fuel.
2) Fuel efficient
				hybrid vehicles are automobiles or light trucks that use a gasoline or diesel
				engine and an electric motor to power and gain a minimum of 20% increase in
				combined USEPA city/highway fuel economy over an equivalent or most-similar
				conventionally-powered model.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4550 - Illinois Agricultural Products

Current through Register Vol. 48, No. 28, July 12, 2024
In awarding contracts requiring the procurement of
				  agricultural products, preference may be given to an otherwise qualified bidder
				  or offeror who will fulfill the contract through the use of agricultural
				  products grown in Illinois. [30 ILCS
				  500/45-50 ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4555 - Corn-Based Plastic Products

Current through Register Vol. 48, No. 28, July 12, 2024
In awarding contracts requiring the procurement of plastic
				  products, preference may be given to an otherwise qualified bidder or offeror
				  who will fulfill the contract through the use of plastic products made from
				  Illinois corn by-products. [30 ILCS
				  500/45-55 ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4557 - Disabled Veterans

Current through Register Vol. 48, No. 28, July 12, 2024
It is the goal of the State to promote and encourage the
				  continued economic development of small businesses owned and controlled by
				  qualified veterans and that qualified service-disabled veteran-owned small
				  businesses (SDVOSB) and veteran-owned small businesses (VOSB) participate in
				  the State's procurement process as both prime contractors and subcontractors.
				  Not less than 3% of the total dollar amount of State contracts, as defined by
				  the Director of Central Management Services, shall be established as the goal
				  to be awarded to SDVOSB and VOSB. [30 ILCS
				  500/45-57 ] The CPO-GS will inform each SPO and State
				  agency of procedures established to implement this provision.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4570 - Contracting with Businesses Owned and Controlled by Minorities, Women, and Persons with Disabilities

Current through Register Vol. 48, No. 28, July 12, 2024
Procurements made under the Code are subject to the
				  requirements of the BEP Act. Each agency is responsible for establishing goals
				  and, as applicable, taking other action in accordance with the Act, such as
				  ensuring solicitation are written to minimize barriers to participation and
				  that diverse vendors are included in solicitation outreach and training. Each
				  solicitation conducted by an agency, regardless of the source selection method,
				  shall consider the goals and policies set forth in the BEP Act, 44 Ill. Adm.
				  Code 10, and any other laws of the State.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4575 - Domestic Products

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				This Section applies unless an exception is provided by statute, or in the case
				of a small, emergency or sole economically feasible source situation.
b) This Section applies to supplies purchased
				by the State that have undergone some manufacturing process that changes the
				raw material or components into a different product. The following examples
				show how to interpret this Section:
1) If the
				State needs iron ore, this Section would not apply because the State would be
				asking for a raw material.
2) If
				the State needs a steel ingot, the purchase would be subject to this Section as
				the steel ingot was subject to a manufacturing process. The iron ore used in
				manufacturing the ingot would not be subject to any domestic
				restriction.
3) If the State needs
				a steel I-Beam, the I-Beam would be subject to this Section. The iron ore and
				steel used in creating the I-Beam would not be subject to any domestic
				restriction.
4) If the State needs
				a structure made of steel I-Beams, the assembly would have to be done
				domestically. The iron ore, steel and I-Beams used in building the structure
				would not be subject to any domestic restriction.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4578 - Bio-Based Products

Current through Register Vol. 48, No. 28, July 12, 2024
When a State contract is to be awarded to the lowest
				  responsible bidder, an otherwise qualified bidder who will fulfill the contract
				  through the use of bio-based products may be given preference over other
				  bidders unable to do so, provided that the cost included in the bid of
				  bio-based products is not more than 5% greater than the cost of products that
				  are not bio-based. [30 ILCS
				  500/45-75 ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4579 - Notice of Preferences

Current through Register Vol. 48, No. 28, July 12, 2024
The Bulletin and solicitation document shall state whether a
				  preference applies or may apply and the amount or type of
				  preference.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart O - PREFERENCES › Section 1.4595 - HUBZone Business Contracts

Current through Register Vol. 48, No. 28, July 12, 2024
a) A
				State agency shall provide a 2% price preference for a HUBZone business that is
				responding to an Invitation for Bid or Request for Proposal.
b) A State agency may provide up to a 10%
				price preference for a HUBZone business that is responding to an IFB or RFP.
				The State agency shall specify the price preference in the solicitation
				document.
c) A HUBZone business
				must include evidence of its HUBZone qualification with its bid or offer if
				it's claiming a HUBZone price preference under this Section.
d) The SPO shall publish, in the notice of
				award, the percentage of the HUBZone price preference for each contract awarded
				through this Section.
e) Should a
				contractor no longer qualify as a HUBZone business during the term of a
				contract that was awarded using the HUBZone price preference, the State agency
				may void the contract.
f) A
				contract may not be renewed if the contractor no longer qualifies as a HUBZone
				business and the contract was awarded using the HUBZone price
				preference.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart P - ETHICS › Section 1.5002 - Continuing Disclosure; False Certification

Current through Register Vol. 48, No. 28, July 12, 2024
a) All contractors and subcontractors have a
				continuing obligation to supplement the disclosures and certifications required
				by this Section for the duration of the contract and shall report any changes
				to their disclosures or certifications to the agency and CPO-GS. Multi-year
				contracts and subcontracts are subject to the annual recertification
				requirements of Section 50-2 of the Code.
Every person that has entered
				into a multi-year contract and every subcontractor with a multi-year
				subcontract
subject to the Code,
shall certify, by July 1 of
				each fiscal year covered by the contract after the initial fiscal year, to the
				responsible
CPO-GS
whether it continues to satisfy the
				requirements of
Article 50 of the Code
pertaining to
				eligibility for a contract award. If a contractor or subcontractor is not able
				to truthfully certify that it continues to meet all requirements, it shall
				provide with its certification a detailed explanation of the circumstances
				leading to the change in certification status. A contractor or subcontractor
				that makes a false statement material to any given certification required
				under
Article 50 of the Code
is, in addition to any other
				penalties or consequences prescribed by law, subject to liability under the
				Illinois False Claims Act
[740 ILCS 175 ]
for submission of a
				false claim.
[30
				ILCS 500/50-2 ]
b) The CPO-GS may prescribe a standard format
				for certification and may include certifications as part of the
				prequalification process.
c) Should
				a vendor be unable to certify that it continues to meet requirements of Article
				50 of the Code, the relevant information shall be submitted to the SPO for
				review and disposition.
d) Annual
				certification through the vendor portal pursuant to Section 1.535 satisfies the
				requirements of this Section.
e) No
				continuing certification is required if a contractor or subcontractor continues
				to meet all the requirements of Article 50 of the Code or if the work under the
				contract or subcontract is substantially completed.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart P - ETHICS › Section 1.5005 - Bribery

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Prohibition
No person or business shall be awarded a contract or
				  subcontract who:
1)
Has been convicted under the laws of Illinois or any other state of
				bribery or attempting to bribe an officer or employee of the State of Illinois
				or any other state in that officer's or employee's official capacity;
				or
2)
Has made an
				admission of guilt of that conduct that is a matter of record but has not been
				prosecuted for that conduct.
[30 ILCS
				500/50-5(A) ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart P - ETHICS › Section 1.5010 - Felons

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Unless
				otherwise provided, no person or business convicted of a felony shall do
				business with the State of Illinois or any State agency, or enter into a
				subcontract, from the date of conviction until 5 years after the date of
				completion of the sentence for that felony, unless no person held responsible
				by a prosecutorial office for the facts upon which the conviction was based
				continues to have any involvement with the business.
[30
				ILCS 500/50-10 ]
b) Every bid, offer, response, submission,
				quotation or quote submitted to and contract executed by the State and every
				subcontract subject to Section 20-120 of the Code shall contain a certification
				by the bidder, offeror, respondent, submitter, contractor, or subcontractor,
				respectively, that the bidder, offeror, respondent, contractor, or
				subcontractor is not barred from being awarded a contract or subcontract under
				this Section and acknowledges the CPO-GS may declare the related contract void
				if any of the certifications required by this Section are false.
If the
				false certification is made by a subcontractor, then the contractor's submitted
				bid,
offer, or response
and the executed contract may not be
				declared void, unless the contractor refuses to terminate the subcontract upon
				the State's request after a finding that the subcontractor's certification was
				false.
[30 ILCS
				500/50-10.5]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart P - ETHICS › Section 1.5011 - Debt Delinquency

Current through Register Vol. 48, No. 28, July 12, 2024
a)
No person shall submit a bid, offer,
or response
for,
				or enter into, a contract or subcontract under the Code, or make a submission
				to a vendor portal, if that person knows or should know that he or she or any
				affiliate is delinquent in the payment of any debt to the State, unless the
				person or affiliate has entered into a deferred payment plan to pay off the
				debt.
[30 ILCS
				500/50-11(a) ] For purposes of this
				Section, terms shall have the meanings ascribed in Section 50-11 of the
				Code.
b)
Every bid,
				offer,
or response
submitted to the State, every vendor's
				submission to a vendor portal, every contract executed by the State, and every
				subcontract subject to Section 20-120 of the Code shall contain a certification
				by the bidder, contractor or subcontractor, respectively, that the bidder,
				offeror, respondent, potential contractor, contractor or subcontractor and its
				affiliate is not barred from being awarded a contract or subcontract under this
				Section and acknowledges that the
CPO-GS
may declare
the
related contract void if any of the certifications
required by this Section
are false.If the false certification is made
				by a subcontractor, then the contractor's submitted bid and the executed
				contract may not be declared void, unless the contractor refuses to terminate
				the subcontract upon the State's request after a finding that the
				subcontractor's certification was false.
[30 ILCS
				500/50-11(b) ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart P - ETHICS › Section 1.5012 - Collection and Remittance of Illinois Use Tax

Current through Register Vol. 48, No. 28, July 12, 2024
a)
No person shall enter into a
				contract with a State agency or enter into a subcontract unless the person and
				all affiliates of the person collect and remit Illinois Use Tax on all sales of
				tangible personal property into the State of Illinois in accordance with the
				provisions of the Illinois Use Tax Act
[35 ILCS 105 ],
regardless of whether the person or affiliate is a "retailer
				maintaining a place of business within this State" as defined in Section 2 of
				the Use Tax Act.
[30 ILCS
				500/50-12 ] For purposes of this Section, terms shall
				have the meanings ascribed in Section 50-12 of the Code.
b)
Every bid, offer,
response, submission, quotation or quote
submitted to the State, every
				submission to a vendor portal, every contract executed by the State, and every
				subcontract subject to Section 20-120 of the Code shall contain a certification
				by the bidder, offeror,
respondent,
potential contractor,
				contractor, or subcontractor, respectively, that the bidder, offeror,
				respondent, potential contractor, contractor, or subcontractor is not barred
				from bidding for or entering into a contract under Section 50-12(a) of the Code
				and acknowledges that the
CPO-GS
may declare the related
				contract void if any of the certifications completed pursuant to Section
				50-12(b) of the Code are false.If the false certification is made by a
				subcontractor, then the contractor's submitted bid and the executed contract
				may not be declared void, unless the contractor refuses to terminate the
				subcontract upon the State's request after a finding that the subcontractor's
				certification was false.
[30 ILCS
				500/50-12 ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart P - ETHICS › Section 1.5013 - Conflicts of Interest Prohibited by the Code

Current through Register Vol. 48, No. 28, July 12, 2024
a) Any bid, proposal, offer of acceptance, or
				proposed contract must be reviewed for conflicts of interest pursuant to
				Section 50-13 of the Code. If a conflict is found, no contract will be executed
				unless the CPO requests and is granted an exemption by the Executive Ethics
				Commission under Section 50-20 of the Code.
1)
				Office or Employment
It is unlawful for any person holding an elective
				  office in this State, holding a seat in the General Assembly, or appointed to
				  or employed in any of the offices or agencies of State government and who
				  receives compensation for such employment in excess of 60% of the salary of the
				  Governor of the State of Illinois, or who is an officer or employee of the
				  Capital Development Board or the Illinois Toll Highway Authority, or who is the
				  spouse or minor child of any such person, to have or acquire any contract, or
				  any direct pecuniary interest in the contract therein, whether for stationery,
				  printing, paper, or any services, materials, or supplies, that will be wholly
				  or partially satisfied by the payment of funds appropriated by the General
				  Assembly of the State of Illinois or in any contract of the Capital Development
				  Board or the Illinois Toll Highway Authority.
[30 ILCS
				  500/50-13(a) ]
2) Financial Interests
It is unlawful for any firm, partnership,
				  association, or corporation, in which any person
as described
in subsection (a)(1) is entitled to receive more than 71/2% of the
				  total distributable income or an amount in excess of the salary of the
				  Governor, to have or acquire any such contract or direct pecuniary interest
				  therein.
[30 ILCS
				  500/50-13(b) ]
3) Combined Financial Interests
It is unlawful for any firm, partnership, association
				  or corporation, in which any person listed in subsection (a)(1)together with
				  his or her spouse or minor children is entitled to receive more than 15%, in
				  the aggregate, of the total distributable income or an amount in excess of 2
				  times the salary of the Governor, to have or acquire any such contract or
				  direct pecuniary interest therein.
[30
				  ILCS 500/50-13(c) ]
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 1 - CHIEF PROCUREMENT OFFICER FOR GENERAL SERVICES STANDARD PROCUREMENT › Subpart P - ETHICS › Section 1.5014 - Environmental Protection Act Violations

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Unless otherwise provided, no
				person or business found by a court or the Pollution Control Board to have
				committed a willful or knowing violation of the Environmental Protection
				Act
[415 ILCS 5 ]
shall do business with the State of Illinois
				or any State agency or enter into a subcontract from the date of the order
				containing the finding of violation until 5 years after that date, unless the
				person or business can show that no person involved with the violation
				continues to have any involvement with the business.
[30
				ILCS 500/50-14(a) ]
b)
A person or business otherwise
				barred by Section 50-14(a) of the Code from doing business with the State of
				Illinois and any State agency or any subcontractors under the Code may be
				allowed to do business with the State of Illinois or any State agency if it is
				shown that there is no practicable alternative to the State to contracting with
				that person or business.
[30
				ILCS 500/50-14(b) ]
c)
Every bid, offer,
or
				response
submitted tothe State, every contract executed by the State,
				every submission to a vendor portal, and every subcontract subject to Section
				20-120 of the Code shall contain a certification by the bidder,
				offeror,
respondent,
potential contractor, contractor, or
				subcontractor, respectively, that the bidder, offeror,
respondent,
potential contractor,contractor, or subcontractor is not barred from
				being awarded a contract or subcontract under Section 50-14(c) of the Code and
				acknowledges that the contracting State agency may declare the related contract
				void if any of the certifications completed pursuant to that
subsection (c) are false.
If the false certification is made by a
				subcontractor, then the contractor's submitted bid and the executed contract
				may not be declared void, unless the contractor refuses to terminate the
				subcontract upon the State's request after a finding that the subcontractor's
				certification was false.
[30
				ILCS 500/50-14(c) ]