Arkansas Administrative Code › Agency 108 - BOARD OF ELECTION COMMISSIONERS › Rule 108.00.13-003 - Rules for Reimbursement of Expenses For State-Funded Elections

Current through Register Vol. 49, No. 6, June, 2024
Scope of Rules
These rules set forth general procedures for distribution of
			 funds from the State to the counties for election expenses related to
			 state-funded elections. These rules are in addition to and not a substitute for
			 the laws of the State of Arkansas.
§
		  500
Definitions
(a)
Canvassing
- examining and counting the returns of
		  votes cast at a public election to determine
		  authenticity.1
(b)
County Board of Election
		  Commissioners
- the three-member board in each of the 75 counties
		  in this State responsible for conducting all elections within their respective
		  county, including two members elected by the county committee of the majority
		  party and one member elected by the county committee of the minority party or
		  persons appointed by the state chair of either the majority or minority party
		  to fill a vacancy in that party's
		  position.2
(c)
Election
		  Expenses
- for the purpose of these rules, costs incurred by a
		  county for conducting a state-funded election, including poll workers pay,
		  extra help pay, mileage expenses, election commissioners pay, supply costs,
		  programming costs, ballot printing costs, legal advertising costs, and facility
		  fees, as specified in the reimbursement rules and guidelines established by the
		  State Board of Election Commissioners.
(d)
Election
		  Official
- a person who is a member of the county board of
		  election commissioners or a person who is a poll worker designated by a county
		  board of election commissioners to be an election clerk, election judge, or
		  election sheriff3
(e)
Electronic Vote Tabulating
		  Device
- a device, commonly referenced as an optical scanner, used
		  to electronically scan a marked paper ballot for the purpose of
		  tabulation.4
(f)
Extra Help
-
		  temporary full-time, temporary part-time or contract labor employed by a county
		  to assist the county board of election commissioners. For the purpose of these
		  rules, a temporary county employee is defined as any person employed only
		  during limited parts of the year to assist county election commissions in
		  conducting elections.
(g)
Nonpartisan General Election
- the regular biennial
		  election held on the same date and at the same time and places as for a
		  preferential primary election for election of Justice of the Supreme Court,
		  Judge of the Court of Appeals, circuit judge, prosecuting attorney, and
		  district judge.5
(h)
Off-site Early
		  Voting
- additional polling sites for early voting that are
		  located outside the office of the county clerk and under the direction and
		  supervision of the county board of election
		  commissioners.6
(i)
Permanent County
		  Employee
- any person, who is not "Extra Help" as defined by these
		  rules, who is employed by the county on a permanent full-time or permanent
		  part-time basis.
(j)
Polling Site
- a location selected by the county board
		  of election commissioners where votes are
		  cast.7
(k)
Poll Worker
- an
		  election official designated by the county board of election commissioners to
		  be an election clerk, election judge or election sheriff at a polling
		  site.
(l)
Primary
		  Election
- any election held to select the nominees of a political
		  party for election at o
any general or special election in this state.
(m)
Public meeting
-
		  any gathering consistent with the definition established under the Arkansas
		  Freedom of Information Act of 1967, A.C.A. §
								25-19-101, et.
		  seq.
(n)
Special
		  election
- any specially scheduled election to fill vacancies or
		  to approve any measure.9
(o)
State-funded
		  elections
- preferential primary elections, general primary
		  elections, special primary elections, nonpartisan general elections, and
		  statewide special elections.
(p)
Voting machine
- a direct recording electronic voting
		  machine that records votes by means of a ballot display provided with
		  mechanical or electro-optical components that may be actuated by the voter,
		  processes the data by means of a computer program, records voting data and
		  ballot images in internal and external memory components, and produces a
		  tabulation of the voting data stored in a removable memory component and in a
		  printed copy.10
(q)
Voting system
-
		  the total combination of mechanical, electromechanical, or electronic
		  equipment, including the software, firmware, and documentation required to
		  program, control, and support the equipment that is used to define ballots, to
		  cast and count votes, to report or display election results, and to maintain
		  and produce any audit trail information. "Voting system" also includes the
		  practices and documentation used to identify system components and versions of
		  components; test the system during its development and maintenance; maintain
		  records of system errors and defects; determine specific system changes to be
		  made to a system after the initial qualification of the system; and make
		  available any materials to the voter, including without limitation notices,
		  instructions, forms, or paper ballots.11