Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 3030 - THE ILLINOIS LIBRARY SYSTEM ACT › Subpart B - MULTITYPE LIBRARY SYSTEM › Section 3030.250 - Board of Directors Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a) The system board of directors shall
				represent the system members as a whole and not individual libraries or type of
				library.
b) The system board shall
				annually review the composition and proportion of the library interests
				represented on the library board and propose adjustments, if
				necessary.
c) The system board
				shall meet a minimum of nine times per year. Meetings of the board and other
				subsidiary bodies shall be publicized to members and the Illinois State Library
				to provide an opportunity to attend. Written records shall be maintained of
				meetings. All board meetings will be held in compliance with the Open Meetings
				Act [5 ILCS 120 ]. The library system board is strongly encouraged to include
				an Illinois State Library staff person, if present, in closed sessions held
				under the Open Meetings Act.
d) The
				board shall adopt policies and bylaws in accordance with the Illinois Library
				System Act and this Part and shall codify and disseminate them. The system
				policies and bylaws shall be written and available via the library system web
				site. The board shall annually review the policies and bylaws. Policies and
				bylaws are subject to approval by the State Librarian, as stated in Section
				3030.255.
e) The board shall annually review the
				statewide membership eligibility and act on certification issues in a timely
				manner.
f) The board shall act
				expediently on membership issues.
g) The system board shall employ an executive
				director, reporting to and accountable to the system board, who shall have a
				master's degree from an American Library Association-accredited library
				education program and who has a minimum of five years postgraduate employment
				that includes a minimum of two years of library administrative experience. The
				executive director shall have the authority to hire such other employees as may
				be necessary, to fix their compensation, and to remove those employees, subject
				to the approval of the board. Salaries shall be based on a board-approved
				written compensation plan.
h) The
				board shall annually evaluate the executive director. A written evaluation and
				meeting to discuss the evaluation are required. The board shall require that
				staff of the system is evaluated annually in writing.
i) The board shall review facilities and
				equipment annually to ensure they are appropriate for the program and
				supporting services.
j) There will
				be no alternate directors on library system boards.
k) Board members must be eligible electors in
				the geographical area of the system.
l) The board shall review the results of the
				communications between system leadership and the Illinois State Librarian
				concerning the system's annual application and make any required
				revisions.
m) The board shall
				review, revise if deemed necessary, and approve the library system application
				for system funding, and accept the annual audit report, before the information
				is submitted to the Illinois State Librarian. The audit report shall be
				reviewed and discussed at a system board meeting with the system
				auditor.
n) The board shall ensure
				the library system remains in compliance with federal and State statutory
				requirements, as well as local ordinances.
o) The board shall ensure, to the best of its
				knowledge, that the following issues are addressed:
1) The library system shall require that all
				system members have opportunities for input into or comment on planning and
				evaluation activities, such as planning documents and program designs,
				including budgetary information, before those documents are finally
				adopted.
2) The library system
				shall maintain communications with other system agencies and the Illinois State
				Library, sharing information on matters relating to system
				operations.
3) The library system
				shall cooperate with other library and non-library agencies on matters of
				mutual interest and benefit, especially in areas in which contracts or programs
				of service are effective means of using limited financial resources.
4) The library system, in cooperation with
				the State Librarian, shall regularly determine the most cost-effective
				approaches to services and administration.
5) The system staff shall ensure publication
				of information that affects the membership, including posting meeting agendas,
				bylaws, minutes, board policies, budget information, annual application, annual
				report and procedures on the library system web site.
6) The system staff shall keep statistics
				measuring its services for assessment of system services, including how the
				standards for core services are met.