Illinois Administrative Code › Title 68 - PROFESSIONS AND OCCUPATIONS › Part 1240 - PRIVATE DETECTIVE, PRIVATE ALARM, PRIVATE SECURITY, FINGERPRINT VENDOR, AND LOCKSMITH ACT OF 2004 › Subpart F - GENERAL › Section 1240.535 - Recordkeeping Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a) Each
				employer licensed under the Act shall maintain a file on each employee pursuant
				to Section 35-30 of the Act. The employee file shall be maintained by the
				agency for 5 years after termination of the employee, shall be accessible to
				duly authorized representatives of the Division with 24 hours prior notice (72
				hours' notice for files more than 2 years old), and shall contain the following
				information:
1) A photograph of the employee
				taken within 10 days after the date the employee commences employment. The
				photo shall be replaced every 3 calendar years;
2) The employee's statement required in
				Section 35-30(b) of the Act;
3) All
				correspondence or documents related to the character and integrity of the
				employee received by the employer from an official source or law
				enforcement;
4) The employee
				identification card of a terminated employee pursuant to Section
				35-30(h);
5) A copy of the weapons
				discharge report, if applicable, during the course of the employee's duties or
				activities;
6) Application for
				employment;
7) Certification of
				Completion of Basic, Additional, Refresher, and Annual Training courses as
				provided in Section
				1240.505
				and 1240.506;
8) Certificate of
				Firearm Training, if applicable (or copy) as provided in Section
				1240.510
				verified by the licensee in charge;
9) Copy of employee's permanent employee
				registration card, firearm control card or retired police card, and active
				Firearm Owner's Identification Card (FOID), if applicable;
10) Certification or copy of completion of
				firearm refresher training (Section 1240.510);
11) Copy of employee's certification of
				completion of canine handler training, canine handler authorization card and
				canine trainer authorization card, if applicable;
12) Copy of the verification of fingerprint
				processing from ISP or from one of the ISP live scan vendors whose equipment
				has been certified by ISP or a fingerprint vendor agency licensed by the
				Division;
13) A copy of the
				employer portal found on the Division's webpage (
www.idfpr.com
) showing that an applicant has no
				criminal conviction pursuant to the ISP criminal history check for individuals
				employed prior to issuance of the permanent employee registration card;
				and
14) For active peace officers,
				the agency employee file shall include a copy of the current police
				identification card and, within 14 days after employment a signed and dated
				letter from the peace officer's chief of police or designee (or Division
				verification of employment form) indicating current status as a peace officer,
				as well as items set forth in subsections (a)(1), (4), (5) and (6). The agency
				shall annually re-verify by obtaining another signed and dated letter from the
				peace officer's chief of police or designee indicating current status as a
				peace officer and maintain proof of the employee's qualifications for the peace
				officer exemption.