Florida Administrative Code › 6 - DEPARTMENT OF EDUCATION › 6A - State Board of Education › Chapter 6A-3 - TRANSPORTATION › Section 6A-3.006 - Pool Purchase Plan for Purchase of Equipment and Contractual Needs; Department of Management Services, Division of Purchasing Authorized to Negotiate Contracts

Current through Reg. 50, No. 138; July 16, 2024
(1) The Deputy
				Commissioner for Finance and Operations or designee is authorized and directed
				to coordinate volume purchasing of transportation equipment as provided by
				Section 1006.27, F.S. This purchasing
				plan shall include conducting and administering bids for new school buses,
				coordinating purchasing of drug and alcohol testing services, and purchasing of
				other commodities and services as needed. The Department may award bids as
				either low bid awards or as multiple supplier awards. Special equipment not
				included in the bid specifications but approved by the Deputy Commissioner for
				Finance and Operations shall be listed and priced separately.
(2) Each dealer submitting bids under a pool
				plan shall enclose a certified check, bank money order, cashier's check, or
				performance bond as a good faith deposit in an amount in keeping with the
				minimum order, drawn in favor of the State of Florida and the purchasing school
				districts. The good faith deposit of the successful bidder shall be held until
				the terms of the purchase contract have been met. The good faith deposit shall
				be forfeited in full or in part if the contract is not fulfilled, provided that
				the State Board shall have the right to grant an extension of time if the
				reason for not meeting the terms of the contract is beyond the control of the
				successful bidder and to alter the terms of the contract before the deposit is
				forfeited and deposited as required by law.
(3) The period covered by the contract or
				contracts shall be for such duration and may be renewable as may be determined
				by the Deputy Commissioner for Finance and Operations as is consistent with
				needs, availability of materials, and production schedules, and shall provide
				that the equipment shall be made available to school boards and state agencies
				in compliance with the provisions of Section 1006.27 and chapter 287,
				F.S.
(4) Each participating
				district and other authorized purchasers shall issue a purchase order or orders
				for the equipment as a commitment to purchase, provided the quantity of such
				orders may be increased.
(5) A
				contract for the purchase of school bus chassis, bodies, or equipment may be
				made upon the basis of bids received by the school board when the price quoted
				does not exceed the comparable ceiling price established by the most recent
				state volume purchasing plan or bids accepted by the Deputy Commissioner for
				Finance and Operations. In any case, where there is question as to whether
				ceiling prices are exceeded, the bids shall be forwarded to the Deputy
				Commissioner for Finance and Operations for review and approval before awarding
				a contract. In all such cases, the Deputy Commissioner for Finance and
				Operations, before approval is given, shall review bids and specifications to
				determine if laws and rules have been complied with.
(6) The Deputy Commissioner for Finance and
				Operations, upon approval of the Office of Planning and Budgeting in the
				Executive Office of the Governor, may serve as agent in clearance of volume
				purchases in the event companies submitting successful bids will not accept
				purchase orders and warrants for payment of invoices issued by school
				boards.
Rulemaking Authority
					 1001.02(1),
					 1002.42(15)(f),
					 1006.27 FS. Law Implemented
					 1002.42,
					 1006.27,
					 1010.04(1)
					 FS.
New 3-26-66, Repromulgated 12-5-74, Amended 7-10-85,
					 Formerly 6A-3.06, Amended 8-19-86, 11-15-94, 4-18-96, 11-26-06,
					 4-25-17.