Arizona Administrative Code › Title 7 - EDUCATION › Chapter 2 - STATE BOARD OF EDUCATION › Article 10 - SCHOOL DISTRICT PROCUREMENT › Part IV - COMPETITIVE SEALED BIDDING › Section R7-2-1031 - Bid Evaluation and Award

Current through Register Vol. 30, No. 28, July 12, 2024
A. As
				  provided in subsection (C), the contract or contracts shall be awarded to the
				  lowest responsible and responsive bidder or bidders whose bid or bids conform
				  in all material respects to the requirements and evaluation criteria set forth
				  in the invitation for bids. No criteria may be used in bid evaluation that are
				  not set forth in the invitation for bids. The amount of any applicable
				  transaction privilege or use tax of a political subdivision of this state is
				  not a factor in determining the lowest bidder.
B. A product acceptability evaluation shall
				  be conducted solely to determine whether a bidder's product is acceptable as
				  set forth in the invitation for bids and not whether one bidder's product is
				  superior to another bidder's product. Any bidder's offering that does not meet
				  the acceptability requirements shall be rejected as nonresponsive.
C. The school district shall award the
				  contract to the single lowest responsible and responsive bidder for all
				  materials or services, except that the school district may make a multiple
				  award if the invitation for bids included notification that multiple contracts
				  may be awarded, the school district's basis for determining whether to award
				  multiple contracts, and the criteria for selecting vendors for the multiple
				  contracts.
D. Before making a
				  multiple award, the school district shall determine in writing that a multiple
				  award is necessary and is advantageous to the school district and shall
				  establish procedures for the use of the multiple awarded contracts to ensure
				  that purchases are made from the contracts determined by the school district to
				  offer the lowest cost in satisfying the school district's requirements. A
				  multiple award shall be limited to the least number of suppliers the school
				  district determines in writing to be necessary to meet the school district's
				  requirements, and may include the following types of awards:
1. Awards to the lowest responsible and
				  responsive bidder for individual line items, groups of line items, or
				  categories.
2. Awards to the lowest
				  responsible and responsive bidders for similar or identical line items, groups
				  of line items, or categories only if the school district determines in writing
				  that such awards are necessary to obtain the required quantity or delivery, and
				  the awards are limited to the least number of bidders necessary to meet the
				  school district's requirements.
3.
				  An incremental award only if the school district determines in writing that
				  such an award is necessary to obtain the required quantity or delivery. The
				  award shall be made to the lowest responsible and responsive bidder, then the
				  next lowest responsible and responsive bidder or bidders until the total
				  definite quantity required is awarded.
4. A regional award to the lowest responsible
				  and responsive bidder in designated regions or locations only if the school
				  district determines in writing that such an award is necessary to obtain the
				  required quantity or delivery over widely scattered locations or a particular
				  requirement is of a local nature.