Connecticut Administrative Code › Title 31 - Labor › 237g - Proceedings on Disputed Matters Pertaining to Unemployment Compensation Claims › Article I - General Provisions › Section 31-237g-7 - Appeals Division records

Current through July 10, 2024
(Statutory reference: 1-18d, 4-18d, 1-19(b) (2), 31-244a,
				  31-254)
(a) The Appeals Division shall
				maintain written file records summarizing all material requests, reports,
				notifications and decisions which occur pursuant to these regulations in an
				oral manner between the Appeals Division and any person outside the Appeals
				Division concerning any appeal before the Appeals Division, provided that any
				such person initiating such communication with the Appeals Division identifies
				himself or herself, the appeal name and number in question, and his or her
				relationship to such appeal. All oral requests which, pursuant to these
				regulations, are considered by the Appeals Division, shall be promptly decided
				and the person making such request shall be promptly notified of such decision.
				The file record summarizing all such oral communication shall indicate: the
				date and time such communication occurred; the name and case number of the
				appeal involved; the identity of the Appeals Division staff member involved;
				the name, telephone number, title and relationship to the appeal of the other
				person involved in such communication; the report, request, notification or
				decision in such communication; the response, if any, to such report, request,
				notification or decision. Except for communications dealing with procedural or
				scheduling matters, the Appeals Division shall not engage in any ex parte oral
				communication with any person outside the Appeals Division concerning the
				substantive merits of any particular appeal pending before the Appeals Division
				unless all parties either are permitted to simultaneously participate in such
				communication, or have waived their right to so participate. The Appeals
				Division shall document for the file record the attempt of any person to engage
				in such an ex parte oral communication on the substantive merits of any such
				appeal.
(b) Each document or item
				of written correspondence concerning an appeal before the Appeals Division
				shall immediately be:
(1) date-stamped on the
				front page upon receipt by the Appeals Division or Employment Security office
				involved to indicate the date when, and the office where, such document or
				correspondence was actually received,
(2) forwarded to the Appeals Division office
				involved, and
(3) included in the
				appropriate appeal file upon receipt by such Appeals Division office. The
				written information, exhibits, data, and other documentary file records of any
				appeal before the Appeals Division shall, subject to the provisions of
				subsection (c) and (d) of this section and except for those items exempt from
				disclosure pursuant to the Freedom of Information Act, be available for
				inspection upon the premises of the Appeals Division office containing such
				material during regular Appeals Division hours. At any time subsequent to the
				decision on an appeal becoming final, any party to such an appeal, or the
				attorney or authorized agent for such party, may in writing request the return
				of any original documentary exhibits filed with the Appeals Division concerning
				such appeal and, subject to the provisions of subsection (c) hereunder, the
				Appeals Division shall return such original documents to the requesting party
				after insuring that duplicates of such documents are maintained in the file
				record. To facilitate a timely response, each such written request should be
				prepared in accordance with Section
				31-237g-7(j)
				of these regulations, but any document which constitutes such a written request
				within the meaning of the Freedom of Information Act shall be
				acceptable.