Arkansas Administrative Code › Agency 012 - Department of Arkansas Heritage › Division 02 - Historic Preservation Commission › Rule 012.02.17-002 - National History Day Travel Grant Program

Current through Register Vol. 49, No. 6, June, 2024
Rule Summary National History Day Travel Grant
				Program
This rule creates guidelines and processes for the
				administration of a grant program that provides up to $600 per student to cover
				the cost of traveling to the annual National History Day Contest in Maryland.
				National History Day is a year-long academic program focused on historical
				research, interpretation and creative expression for 6th- to 12th-grade
				students. The National Contest is the final stage of a series of contests at
				local and state/affiliate levels. The contest begins at the local level in
				classrooms, schools, and districts. Top entries are invited to the state level
				contest. The top two entries in every category at the state level are then
				invited to the National Contest. Approximately 60 Arkansas students in grades
				6-12 win the state competition and are invited to participate in the National
				Contest.
Legal Notice Ad
The Department of Arkansas Heritage is instituting a National
				History Day Grant Program intended to provide support for travel expenses to
				Arkansas students who win the state National History Day Contest.
The Department is accepting public comment on the grant
				application rules and procedures through
______
July 17,
				2017
_________________.
Interested persons may review the rules online and email
				comments to
infof@arkansasheritage.coments
. The rules
				are located online at
www.arkansasheritage.com
__________________.
Written comments may be returned to National History Day Grant
				Program, Department of Arkansas Heritage, 1100 North Street, Little Rock, AR
				72201. Phone: (501) 324-9150.
THE DEPARTMENT of ARKANSAS HERITAGE
The Department of Arkansas Heritage
Since 1975, the Department of Arkansas Heritage has been
				charged with discovering, strengthening, protecting and preserving Arkansas's
				natural and cultural heritage. To fulfill its mission, the department
				coordinates the following natural and cultural heritage resource areas:
The Heritage Museums:
Museums research, preserve,
				present and interpret historic structures, objects and natural and cultural
				assets. They serve as a partner in education with public and private schools
				throughout Arkansas. The department's four museums are the
Delta Cultural
				Center, Historic Arkansas Museum, Mosaic Templars Cultural Center
and
Old State House Museum.
The Heritage Resource Agencies:
The
Arkansas
				Natural Heritage Commission
identifies, protects and promotes areas that
				best exemplify Arkansas's rich heritage of biological diversity. These areas
				might be habitat for rare or disappearing species, or natural communities such
				as a tallgrass prairie or a river and its dependent aquatic system. The
Arkansas Arts Council
and the
Arkansas Historic Preservation
				Program
are conduits for federal and state grant money, and they provide
				technical assistance for developing and conserving Arkansas's cultural
				resources. They preserve and promote Arkansas's cultural resources including
				Arkansas's fine and traditional arts and historic structures, landscapes and
				archeological sites. The
Arkansas State Archives
collect and
				preserve the official records and historical materials for the state of
				Arkansas. These include state, county, and federal records, manuscript
				materials, newspapers, military records, family histories, an extensive
				Arkansas history and genealogy library, and a collection of Arkansas art and
				artifacts.
Guidelines for National History Day Travel Grant
				Program
Grant Program Goals
The Department of Arkansas Heritage has set these goals for
				National History Day (NHD) Travel Grants:
[ TICK ] Promote education, awareness and enjoyment of primary
				and secondary sources of history by Arkansas students
[ TICK ] Promote experiences and familiarity with libraries,
				archives, museums and historic sites by Arkansas students
[ TICK ] Increase ability of Arkansas students to participate
				in the NHD National Contest
Who May Apply
All travel grant requests must be submitted by an Arkansas
				public school district, charter school, or private school invited to
				participate in the NHD National Contest representing Arkansas. Requests
				submitted by parents and/or guardians will not be considered. Funds will be
				disbursed to the applicant for the benefit of the specified student. The
				applicant must verify that 100% of the grant awarded will be used to benefit
				the traveling student.
Match
Matching funds are not required.
Evaluation Criteria
The NHD National Contest Travel Grant Program is funded by the
				one-eighth cent conservation tax which is a limited source. Not every applicant
				can be fully funded.
The maximum grant award is $600 per student.
All, part or none of the applicant's request may be awarded.
General Conditions
There are six general conditions for eligibility:
* The applicant must be an Arkansas public school, charter
				school, or private school applying on behalf of students invited to participate
				in the NHD National Contest representing Arkansas.
* 100% of the grant award must be used to offset expenses
				related to the cost of the specified student attending NHD National
				Contest.
* The application must demonstrate the student's use of primary
				and secondary sources of history.
* The application must demonstrate how the student gained
				familiarity with libraries, archives, museums or historic sites in preparing
				the project.
* The applicant must demonstrate familiarity with the grant
				guidelines, the goals of NHD Travel Grant program and the mission of the
				Department of Arkansas Heritage which is to identify Arkansas's heritage and
				enhance the quality of life by the discovery, preservation and presentation of
				the state's natural, cultural and historic resources.
* Each applicant shall submit documentation required in these
				guidelines including a portfolio of student work related to the student's NHD
				project. The portfolio will include these items for each student included in
				the grant proposal:
* NHD Student Information Sheet (attached)
* Title Page and Process Paper as required by NHD
* Annotated bibliography, as required by NHD
Eligible Expenses
NHD National Contest Travel Grants may only be used to offset
				expenses associated
with the specified student attending and
				participating in the NHD National Contest.
Expenses that will be covered
				include transportation, lodging and meals while attending the NHD National
				Contest.
Application Timeline
* Notice of Grant Opportunity will be posted on the Department
				of Arkansas Heritage website at least 60 days before the submission
				deadline.
* Submission deadline will be announced in Notice of Grant
				Opportunity.
* Grants will be awarded within 15 days of application
				submission deadline. Grant awards are subject to verification of actual
				expenses.
* Funds will be available after the NHD National contest
				following the submission of the final travel expenditures and supporting
				documentation demonstrating actual expenses per student (receipts, etc.).
				Applicant must submit final travel expenditure documentation within 30 days of
				the last day of the NHD National Contest or grant award will be
				rescinded.
Decision Process
Travel Grant applications will be reviewed and evaluated
				against the goals, evaluation criteria and eligible activities of the grant
				program by a panel of three or more individuals to be appointed by the Director
				of the Department of Arkansas Heritage. The panel will include the State
				Historian or his/her designee. This panel will make the funding decisions.
				Grants will be awarded based on available funding.
Application - National History Day Travel Grant
				Program
1. Applicant's name,
			 address, email and telephone number. [Applicant should be an Arkansas public
			 school, charter school or private school applying for the benefit of specified
			 students invited to participate in the NHD National Contest representing
			 Arkansas.]
2. Name and mailing
			 address of traveling student(s) and school/organization attended by student(s)
			 invited to participate in the NHD National Contest representing
			 Arkansas.
3. Total Number of
			 Traveling Students: _____________
4. Estimated Travel Expenses Per Student:
			 ________
5. Total Amount of Grant
			 Request ($600 maximum per student subject to available funding):
			 ____________________
6. Proposed
			 Grant Period (The period during which grant funds will be spent.)
From _________ To____________________________
Month Day Year Month Day Year
To Apply
Applications will be accepted either via the Department of
				Arkansas Heritage online grant portal or via a paper application. The Notice of
				Grant Opportunity will specify method for submitting application.
All applicants will be asked to provide the following
				information for each student receiving travel grant funds:
1.
Completed NHD Student Information
			 Sheet as required by National History Day -to be prepared by
			 student.
2.
Evidence
			 of selection to attend NHD National Contest
3.
Final Travel Expenditures (to be
			 submitted within 30 days after last day of NHD National Contest)
* For each traveling student, provide actual transportation
				costs. Transportation should be stated in the form of roundtrip miles and not
				exceed the state government rate per round trip mile for travel by automobile.
				Airfare/bus fare can be demonstrated by cost to purchase tickets. Provide the
				"from and to" locations.
* For each traveling student, provide and itemized list of
				lodging expenditures which include each item, a unit cost, quantity and a total
				amount.
4.
Completed
			 form W-9 demonstrating tax exempt status.
5.
Signed Certification of Use of
			 Funds form developed by the Department of Arkansas Heritage.
6.
Signed Supplemental Grant
			 Information developed by the Department of Arkansas Heritage.
Department of Arkansas Heritage - NHD Travel Grant
				Program
Certification for Use of Funds
I
certify, to the best of my knowledge and belief,
				that all criteria and pre-conditions established in the application requesting
				travel funds for the benefit of student(s) invited to participate in the NHD
				National Contest have been met. I further certify that any funds received in
				accordance with the National History Day Travel Grant Program will be used
				specifically for the purposes listed in the grant award.
_[Name of Program Leader or designated school
				official]______________________
_____(Date)__________________
__(Signature) _________ (Title)_____________(Print Name)___
Supplemental Grant Information - NHD Travel Grant
				Program
You must provide the following information pertaining to the
				location (city, county, district) in which the student benefitting from the
				travel grant resides. Submit this form along with your grant application.
				Please contact your county clerk's office at your local county courthouse if
				you do not know who your local government officials are.
Applicant Organization Name:
				_____________________________________
Applicant's Address:
				___________________________________________________
Applicant's City/County:
				_________________________________________________
Traveling Student
				Name:_________________________________________________
Traveling Student
				Address:_______________________________________________
Traveling Student
				City/County:_____________________________________________
Governing
				Mayor:_____________________________________________________
County
				Judge:_________________________________________________________
State Senator:
State
				Representative:_______________________________________________
*Please note that some cities have multiple districts; please
				list the one applicable official.
Department of Arkansas Heritage NHD Student Information
				Sheet
Attachments required: title page, process paper;
				bibliography
Name
Mailing Address
Parent or Guardian
School District and School (include
				address)
Teacher and Grade
National History Day Entry Title
Division and Category
I request reimbursement for these travel
				expenses:
Airfare
(anticipated cost)
Mileage by personal auto
(anticipated cost)
Other expenses while at the contest:
Please list
				and a cost estimate.
Write a 50-word description of your project
What archives, museums or libraries did you use for your
				research? (List them here.)
Did you visit any museums, state parks, or other historical
				locations to gain information about your topic?
Did you conduct an oral history interview or other interview
				for your research? Please explain with whom and how the interview benefitted
				your research.
List your two most useful primary sources and two of your most
				useful secondary sources.