Arkansas Administrative Code › Agency 016 - DEPARTMENT OF HUMAN SERVICES › Division 20 - Division of County Operations › Rule 016.20.06-001 - Weatherization Assistance Program 2006 State Plan

Current through Register Vol. 49, No. 6, June, 2024
OVERVIEW
A.
Background
Arkansas Department of Human Services, Division of County
				Operations, Office of Community Services (DHHS) will administer the Low-Income
				Weatherization Assistance Program in compliance with Title IV, Energy
				Conservation and Production Act, as amended. DHHS will administer the
				weatherization program incompliance wit the applicable law, including
				regulations contained in 10 CFR Part 440 (issued February 1, 2002), and other
				procedures applicable to this regulation as the United States Department of
				Energy may prescribe for the administration of financial assistance.
DHHS will monitor subgrantee performance in an effort to
				increase production of weatherized units. Quarterly production reports and
				leveraging reports will be submitted to DOE on time.
All units weatherized using funds from DOE will comply with all
				requirements for a completed unit and will be reported to DOE.
The primary purpose of the weatherization program is to
				conserve energy. The only health and safety measures installed with DOE funds
				will be "energy -related" health and safety issues. The state ensures that it
				will comply with the DOE "prudent use" policy for health and safety
				funds.
B.
General
			 Funding
The Federally appropriated DOE funds and the LIHEAP funds are
				included in the plan for DOE approval. The DOE allocation is $2,202,800 and the
				HEAP allocation is $1,500,000.
C.
Adjusted Average
The adjusted average of $2,826 will be in use for program year
				2006.
D.
Funds for
			 Administrative Purposes
The state uses 5% for administration. The subgrantees receiving
				less that $350,000 will be allowed to use 10% for administration.
E.
Leveraged
			 Resources
The state does not use DOE funds to leverage. The state does
				not use DOE funds to administer leveraged resources.
F.
Training and Technical
			 Assistance
The state will use the DOE T/TA funds to provide training and
				technical assistance to subgrantees and to monitor subgrantees.
G.
Application
			 Package
The state will comply with E-Gov requirements as prescribed by
				DOE.
The Master file has been eliminated from the plan. The state,
				however, will keep relevant information on file.
The state does not use funds for Low-Cost/No-Cost. The state
				will use the MHEA and NEAT energy audits. These plans are kept on file but are
				not included in this plan.
The state will revise the budget to include carryover prior to
				June 30.
The source of labor is no longer required to be
				reported.
The Congressional Districts served by the various subgrantees
				is included in this plan. However, a breakdown of the percentage of funds going
				to the various districts is no longer required.
The production, as required by DOE, is included in this plan.
				There are no downsizing efforts this program year.
The potential energy savings is included in this plan.
The Training and Technical Assistance Plan and the Monitoring
				Plan are combined into one plan. A house may be reweatherized if it was
				previously weatherized prior to September 30, 1993.
The annual application includes both DOE and LIHEAP funds. The
				weatherization program is exempt from the Davis-Bacon Act (wage rate
				requirements).
Subgrantees do not use DOE funds for leveraging purposes.
				Electric base load measures are included in the NEAT/MHEA Audits.
A list of PAC members is included in this plan.
A transcript is included in this plan. The state requires
				subgrantees and contractors to maintain adequate liability insurance and
				pollution occurrence insurance.
H.
Public Hearing
The state conducts a public hearing in compliance with DOE
				requirements.
I.
Training and Technical Assistance Plan
The Training and Technical Assistance Plan is combined with the
				Monitoring Plan.
J.
Client Education
The state provides client information and material at the time
				of weatherization.
K.
Program Evaluation
DOE published a national evaluation of weatherization in 1993.
				DOE has initiated a new evaluation of the program.
L.
Grantee Program Oversight
The state will monitor each subgrantee at least one time
				annually and monitor at least 5% of the units and files. In most instances, the
				state will monitor twice annually and monitor 10% of the files and
				units.
M.
Energy
			 Audit Criteria
The state will use the MHEA and the NEAT energy audits.
N.
Health and Safety
The Health and Safety Plan is included in the Master File and
				is not included in this Annual File. The plan has been amended to include DOE
				requirements regarding mold and mildew.
O.
Vehicle Purchases
The state will allow vehicle purchases with an acquisition
				price of $5,000 or more to be spread over the entire life of the vehicle and
				the number of homes served during that period.
P.
Policy Advisory Council
The state will maintain the Policy Advisory Council instead of
				using a State Council.
Q.
Reporting Requirements
The state will comply with the financial and program reporting
				requirements of DOE.
R.
Reporting DOE Completed Units
The state will report all units to DOE that contain DOE funds.
				All units weatherized with DOE funds will comply with the DOE definition of a
				completed unit.
S.
Financial Audits
Subgrantees may budget financial audit cost as a separate
				budget category.
T.
Newly Legalized Aliens
The Immigration and Nationality Act made certain aliens
				legalized under the Immigration and Control Act of 1986 temporarily ineligible
				for weatherization assistance. The provisions of this law have expired. The
				only potential implications are those cases that were open while this law was
				in effect. Local agencies that are charitable and nonprofit are exempt from
				implementing new status verification requirements for nonqualified aliens.
				However, local government agencies must conduct status verification when
				serving nonqualified aliens.
U.
Multi-Family Eligibility
A multifamily building may be weatherized if two-thirds of the
				units are eligible. Certain multifamily buildings with significant energy
				efficiency improvements or leverage resources require only one-half of the
				units to be eligible. A building containing two or four units may be
				weatherized if one-half of the units are eligible. A nonqualified alien could
				be the recipient of weatherization services as part of the two-thirds or
				one-half rule.
V.
Recovered Materials
Each subgrantee has a policy and procedure for using insulation
				composed of the highest percentage of recovered materials practical.
W.
Rental
			 Requirements
There are no changes in rental procedures.
X.
Energy Crisis Relief
The state has reserved $10,000 from HEAP weatherization funds
				to address energy crisis relief. The procedures are contained in the Master
				Plan.
Y.
Income
			 Eligibility
The state will use 125 percent of poverty as the income
				eligibility level.
Z.
Fuel Switching
DOE does not permit the general practice of fuel switching when
				replacing furnace and appliances.
GRANT APPLICATION STANDARD FORM 424
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BUDGET
Budget Information - Non Construction
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Budget Information - Non Construction
				Programs
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Budget Information - Non Construction
				Programs
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2006 DOE ALLOCATION
AGENCY
UNITS
PS & M
ADMINISTRATION
TOTAL
BRAD
20
$ 54,916
$ 6,102
$ 61,018
CADC
106
301,928
33,545
335,473
CAPCA
29
81,105
9,012
90,117
CRDC
72
201,848
22,428
224,276
C-SCDC
26
71,846
7, 983
79,829
CSO
13
37,318
4, 147
41,465
MCAEOC
13
36,597
4,066
40,663
M-DCS
28
79,234
8,804
88,038
NADC
32
89,051
9,895
98,946
OHC
50
140,266
15,585
155,851
OOI
39
109,287
12,143
121,430
PB-JCEOC
38
107,921
11,991
119,912
SEACAC
33
92,714
10,302
103,016
SWADC
45
125,587
13,954
139,541
UHDC
60
167,772
18,641
186,413
TOTAL
604
$1,697,390
$188,598
$1,885,988
*This formula incorporates $2,826 maximum average.
2006
HEAP
ALLOCATIONS
AGENCY
UNITS
PS & M
ADMINISTRATION
TOTAL
BRAD
14
$ 39,575
$ 2,394
$ 41,969
CADC
83
234,380
14,176
248,556
CAPCA
21
58,447
3,535
61,982
CRDC
52
145,459
8,798
154,257
C-SCDC
18
51,775
3,132
54,907
CSO
10
26,893
1,627
28,520
MCAEOC
9
26,370
1,595
27,965
M-DCS
20
57,100
3,454
60,554
NADC
23
64,174
3,881
68,055
OHC
36
101,081
6,114
107,195
OOI
28
78,756
4,763
83,519
PB-JCEOC
28
77,772
4, 704
82,476
SEACAC
24
66,814
4,041
70,855
SWADC
32
90,503
5,474
95,977
UHDC
43
120,901
7,312
128,213
TOTAL
441
$1,240,000
$ 75,000
$1,315,000
*This formula incorporates $2,826 maximum average.
Energy Crisis Relief $10,000 Pollution Occurrence
				Insurance $40,000 Leveraging $60,000 State Administration $75,000
ALLOCATION FORMULA
AGENCY
HDD+CDD
PERCENT HDD+CDD
POVERTY%
AVERAGE
HDD+CDD
AND POVERTY
BRAD
16168
4.2122
2.1709
3.1915
CADC
59459
15.4906
22.3127
18.9016
CAPCA
15365
4.003
5.4241
4.7135
CRDC
41971
10.9345
12.5268
11.7306
CSCDC
10699
2 .7873
5.5636
4.1754
CSO
4934
1.2849
3.0514
2.1688
MCAEOC
5368
1.3997
2.854
2.1266
MDCS
20438
5.3246
3.885
4.6048
NADC
27098
7.0597
3.291
5.1753
OHC
21753
5.6672
10.6363
8.1517
OOI
32274
8.4082
4.2944
6.3513
PBJCEOC
24872
6.4798
6.064
6.2719
SEACAC
23727
6.1815
4.5949
5.3882
SWADC
33904
8.8329
5.7643
7.2986
UHDC
45807
11.9339
7.5666
9.7502
TOTAL
383837
100
100
100
U.S. DEPARTMENT OF ENERGY GOLDEN FIELD
				OFFICE
BUDGET EXPLANATION FOR FORMULA GRANTS
Provide detailed information to support each Cost Category
				using this form. Cost breakdown estimates may be entered on this form or attach
				a breakdown of costs using your own format as Attachment A.
1.
PERSONNEL
- Prime Applicant only (all other participant costs must be listed on 6.
			 below and form DOE F 4600.4, Section B. Line 6.f. Contracts and Sub Grants.
a. Identify, by title, each position to be
			 supported under the proposed award.
Weatherization Program Administrator Weatherization Training
				Coordinator Grants Coordinator
b. Briefly specify the duties of
			 professionals to be compensated under this project.
Weatherization Program Administrator
supervisors staff, develops annual grant, develops grant guidance, provides
				technical assistance to subgrantees, reviews subgrantee contracts.
Weatherization Training Coordinator
develops training packages, provides hands-on training, develops training plan,
				reviews subgrantees for compliance with policies/procedures.
Grants Coordinator
monitors
				performance of weatherization subgrantees.