California Code of Regulations › Title 15 - Crime Prevention and Corrections › Division 3 - Adult Institutions, Programs and Parole › Chapter 1 - Rules and Regulations of Adult Operations and Programs › Subchapter 8 - Pilot Programs › Article 1 - Pilot Programs › Section 3999.18 - Case Management RE-Entry Pilot Program

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
State of California
Department of Corrections and
								  Rehabilitation
Memorandum
Date: February 19, 2015
To:
Regional Parole Administrators
District Administrators
Parole Outpatient Clinic Supervisors 5058.1(d) (Register
								2016, No. 8).
INSTRUCTIONAL MEMORANDUM
Subject:
DIVISION OF ADULT PAROLE OPERATIONS CASE MANAGEMENT
								RE-ENTRY PILOT PROGRAM
The purpose of this instructional memorandum is to announce
						the California Department of Corrections and Rehabilitation (CDCR), Division of
						Adult Parole Operations (DAPO), Case Management (CM) Re-Entry Pilot Program.
						California Penal Code Section
						3016 requires the
						CDCR to establish a CM Re-Entry Pilot Program for offenders who have been sentenced
						to a term of imprisonment and who are likely to benefit from a case management
						re-entry strategy designed to address homelessness, joblessness, mental disorders,
						and developmental disabilities while serving a term of parole. The purpose of the
						pilot program is to implement promising and evidence-based practices and strategies
						that promote improved public safety outcomes for offenders re-entering
						society.
Clinical Social Workers (CSW) will assist offenders assigned
						to the program with managing basic needs and developing individualized offender
						re-entry plans focusing on connecting offenders to federal, state, and local
						services.
Pilot Program Locations and
						Duration
The CM Re-Entry Pilot Program will be implemented in six
						counties at seven parole units statewide. The pilot site locations are Sacramento,
						San Francisco, Santa Clara, Kern, Los Angeles, and San Diego Counties.
The pilot program will be in effect for 36 months beginning
						upon executive approval and will expire by operation of law at the end of this
						period unless it is promulgated through the Administrative Procedure Act prior to
						expiration.
Pilot Program
						Policy
CM Re-Entry Pilot Program cases shall be assigned at a 40:1
						ratio (parolees per CSW) with up to 15:1 Enhanced Out Patient cases receiving
						additional services from the Integrated Services for Mentally Ill Parolees (ISMIP)
						Program. All parolees in the counties in which the CM Pilot Program is implemented
						shall be eligible to participate in the program. However, participation is dependent
						upon the availability of CSWs to maintain case ratios.
Parolee Selection and Case
						Assignments
:
Program participants will be selected on a first-come
						first-serve basis. Assigning staff will review each parolee's Release Program Study
						(RPS), focusing on the parolee case factors, including their risk and needs, to
						identify parolees who will benefit from case management reentry strategy designed to
						address:
(1) Mental disorders;
(2) Developmental disabilitities;
(3) Homelessness; and/or
(4) Joblessness.
Assigning staff will assess participants releasing from prison
						via their RPS (
CDCR Form 611
) and a Disability and Effective
						Communication System (DECS) review; or upon release from jail or as a court walkover
						via an oral RPS and DECS review.
The CSW will be assigned re-entry cases by the Parole
						Outpatient Clinic supervisor 60 days prior to release. The CSW shall initiate a
						Pre-Release Case Management Re-Entry file for each program participant utilizing the
						Case Management Re-Entry Pilot Program forms.
Immediately following the parolee's initial interview with
						his/her parole agent, the parolee assigned to the pilot program will meet with the
						assigned CSW. The CSW will finalizethe parolee's CM Re-Entry file, and complete the
						CDCR Form 2287 ( 
						11/14 ), Case
						Management Re-Entry Participant Profile, CDCR Form 2277 ( 
						11/14 ), Case
						Management Re-Entry Initial Mental Health Screening, CDCR Form 2286 ( 
						11/14 ) Case
						Management Re-Entry Needs Assessment, and CDCR Form 2288 ( 
						11/14 )
						Multnomah Community Ability Scale. The CSW shall determine the parolee's needs as
						High, Moderate or Low, prepare the parolee's Individualized Re-Entry Plan utilizing
						the CDCR Form 2276 ( 
						11/14 ), and
						immediately assist the parolee in addressing any critical needs the parolee may
						have.
Individual Re-Entry
						Plan
CSWs shall work closely with each pilot program participant
						utilizing pre-release and initial assessment information to prepare an
						Individualized Re-Entry Plan. The Individualized Re-Entry Plan will be prepared
						during the "Stabilization Phase" of the program (discussed more fully later) and
						will focus on managing basic needs, including all Presenting Needs identified for
						each individual parolee. Presenting Needs are identified as: food, clothing,
						shelter, medication management, health benefits, medical/dental services, mental
						health services, substance abuse services, income, identification card, life skills,
						productive activities and pro-social support systems, academic/vocational programs,
						and a community reintegration/discharge sustainability plan. The Individualized
						Re-Entry Plan will be monitored, revised and fulfilled during the term of the
						program.
It is projected that each parolee will have achieved community
						connections/linkage for no less than six of their presenting needs prior to
						discharge and have a plan for sustainability upon discharge.
Program Phases
Stabilization Phase
To ensure immediate basic needs are addressed and clinical
						symptoms are stabilized, all program participants will be assigned to the
						Stabilization Phase of the pilot program for a period of 45-60 days.
During the Stabilization Phase, the CSW will work with all
						program participants to ensure immediate basic needs are met and connections/linkage
						to mental health/medical service providers are initiated. The CSW will also ensure
						immediate referrals to ISMIP are made and will work as a liaison between the ISMIP
						contractor and the parole agent to ensure all gap services (emergency food,
						clothing, shelter, medications, etc.) are addressed during the ISMIP intake
						process.
Prior to program participants moving between program Phases,
						the CSW will conduct an Interdisciplinary Treatment Team (IDTT) meeting. The IDTT
						meeting can be a concentrated meeting between the CSW and one collateral contact
						(parole agent of record, district administrator, community service provider, etc.)
						or a full team meeting to include three or more treatment team providers, to
						include, but not be limited to parole staff (agent of record, district
						administrator, supervisor), clinical staff (psychiatrist, psychologist, CSW),
						community service provider(s), and/or family member(s). The CSW will schedule the
						IDTT meetings and will document the outcomes via their clinical case notes. The CSW
						will be required to ensure full team IDTT meetings are held during months when
						participants are eligible to move between program phases. During the Stabilization
						Phase, program participants not assigned to the ISMIP program shall receive the
						following monthly services from their CSW:
* No less than two face-to-face appointments each week with
						their CSW;
* No less than five IDTT meetings (concentrated or team) each
						month;
* No less than five community service referrals/connections
						each month; and
* No less than two clinical appointments through local,
						county, or state mental health service providers.
Parolees at this level of care will be assessed by the IDTT
						for step-down at 45 and/or 60 day intervals.
Transitional Phase
Parolee participants at the Stabilization Phase of care with
						moderate/low functioning case factors and high needs will be placed into the
						Transitional Phase of the program.
During the Transitional Phase, program participants assigned
						to the ISMIP program will continue ISMIP, with the CSW conducting no less than two
						IDTT (concentrated or team) meetings each month for the ISMIP parolees assigned to
						their caseload.
During the Transitional Phase, program participants not
						assigned to the ISMIP program shall receive the following monthly services from
						their CSW:
* No less than one face-to-face appointment each week with
						their CSW;
* No less than four IDTT meetings (concentrated or team) each
						month;
* No less than four community service referrals/connections
						each month; and
* No less than two clinical appointments through local,
						county, or state mental health service providers.
Parolees at this level of care will be assessed by the IDTT
						for placement in the next program phase at six, nine, and twelve month intervals. It
						is expected that program participants obtain community service connections for no
						less than four Presenting Needs prior to eligibility for the next phase.
Sustainability Phase
Parolee participants at the Transitional Phase of care with
						moderate/low functioning case factors and low needs will be placed into the
						Sustainability Phase of the program.
During the Sustainability Phase, program participants assigned
						to the ISMIP program may continue in ISMIP or, based on assessment factors and IDTT
						meetings, transition back totheir CSW.
During the Sustainability Phase, program participants not
						assigned to the ISMIP program shall receive the following monthly services from
						their CSW:
* No less than one face-to-face appointment each week or
						bi-weekly with their CSW (depending on case factors, e.g., stability and
						employment);
* No less than three IDTT meetings (concentrated or team) each
						month;
* No less than three community service referrals/connections
						each month; and
* No less than two clinical appointments through local,
						county, or state mental health service providers.
Program participants in the Sustainability Phase will be
						assessed by the IDTT for successful program completion at six, nine, and twelve
						month intervals. It is expected that program participants sustain the presenting
						needs obtained in the Transitional Phase of the program as well as obtain community
						service connections for no less than two additional presenting needs and their
						Discharge Sustainability Plan prior to successful program completion or discharge
						from parole.
In addition to the specifications identified above in
						each phase, with the approval of the Supervising Psychiatric Social Worker II, in
						pilot site locations with low caseloads, the CSWs may be required to provide one to
						two clinical hours to each assigned program participant.
Training
Each new CSW hire shall receive three days of training on the
						new Case Management Re-Entry Pilot Program Model, as well as Motivational
						Interviewing, Correctional Offender Management and Profiling Alternative Sanctions,
						and the California Static Risk Assessment.
County Resource
						Guides
Each pilot site location shall develop a Mental Health County
						Resource Guide. The components of each guide will include, but are not limited to:
						Identifying all federal, state, local, and community resources (including referral
						processes), release of information requirements, and additional criteria to address
						each of the presenting needs categories on the CDCR Form 2286.
Research and
						Evaluation
DAPO will contract for an evaluation of the pilot program to
						assess its effectiveness in reducing recidivism among program participants.
If you have any questions or concerns, please contact the
						DAPO, Policy and Procedures Unit via electronic mail at
ParolePolicyandProcedureUnit@cdcr.ca.gov
.
/s/
BOBBY HAASE
Deputy Director
Division of Adult Parole Operations
Attachments
1. New section
						(Instructional Memorandum implementing Pilot Program for Division of Adult Parole
						Operations Case Management Re-Entry) filed 4-27-2015; operative 4-27-2015 pursuant
						to Penal Code section
						5058.1(c).
						Submitted to OAL for filing with the Secretary of State and printing only pursuant
						to Penal Code section
						5058.1(b)
						(Register 2015, No. 18). Section shall lapse by operation of law on 4-27-2018
						pursuant to Penal Code section
						5058.1(d)
						unless formally adopted as a regulation pursuant to Chapter 3.5 (commencing with
						section 11340) of Part 1 of Division 3 of Title
						2 of the Government Code.
Note: Authority cited: Sections
						  3016 and
						  5058.1, Penal Code.
						  Reference: Sections
						  3016 and
						  5058.1, Penal
						  Code.