Florida Administrative Code › 29 - REGIONAL PLANNING COUNCILS › 29H - Tampa Bay Regional Planning Council › Chapter 29H-1 - ORGANIZATION › Section 29H-1.005 - Officers and Committees

Current through Reg. 50, No. 138; July 16, 2024
The officers of the Council shall be as follows:
(1) Chair: The Chair shall preside at
				meetings of the Tampa Bay Regional Planning Council. The Chair shall appoint
				all committees and committee chairs and shall sign on behalf of the Council all
				deeds, contracts, and other formal instruments, and shall perform such other
				duties as may from time to time be assigned by the Council.
(2) Vice-Chair: The Vice-Chair shall, during
				the absence of the Chair or inability to act, have and exercise all the powers
				and duties of the Chair and shall perform such other duties as may from time to
				time be assigned by the Council.
(3) Secretary-Treasurer: The
				Secretary-Treasurer shall give notice and keep minutes of all meetings, have
				custody of the records of the Council and of its seal, and attest all necessary
				instruments. The Secretary-Treasurer shall be the chief financial agent of the
				Council and may exercise authority in all financial matters in accordance with
				such authority as may be granted by the Council. The Secretary-Treasurer shall
				have an annual audit made by an independent auditing firm approved by the
				Council and shall submit a yearly financial report at the Annual General
				Meeting.
(4) The officers shall be
				elected annually by the Council and shall hold office for one (1) year or until
				their respective successors are elected and qualified. The Council shall
				utilize a Nominating Committee, chosen by the Chair, for nominating the annual
				slate of officers. Any vacancy in office shall be filled by the Council at its
				next regular meeting; the person so elected shall serve until a successor is
				elected and duly qualified.
(5)
				Executive-Budget Committee: An Executive-Budget Committee may be appointed by
				the Council and shall at a minimum consist of all officers of the Council. The
				Committee shall exist for the time specified and shall perform those duties
				delegated to it by the Council, including approving an annual budget to govern
				financial operations of the Council for each fiscal year beginning October 1st
				and shall submit same to the June regular meeting of the Council for adoption,
				unless otherwise decided. The Chair of the Executive-Budget Committee shall be
				the Chair of the Council and the Committee shall meet at the call of the Chair.
				The Executive-Budget Committee may act on behalf of the full Council when a
				quorum of the full Council is not present, in case of emergencies, or when
				required to meet the statutory responsibilities of the Council, and shall
				report such action to the Council at its next regular meeting for whatever
				action the Council deems necessary. In those instances when the Committee acts
				on behalf of the full Council, members of the Committee may attend and
				participate either by telephone or in person.
(6) Advisory Committees: The Chair may
				appoint Advisory Committees to assist the Chair, the Council and the staff in
				carrying out their responsibilities. Advisory Committees may consist of Council
				and non-Council members. The Council Chair shall either appoint a Chair from
				among the members of each Advisory Committee or delegate authority to one or
				more Advisory Committees to appoint a Chair from among their members. Advisory
				Committees shall meet upon the call of the Council Chair, its Chair or the
				Executive Director, and shall consider such matters as may be referred to it.
				Advisory Committees shall present recommendations, findings and reports to the
				full Council and/or the Executive-Budget Committee for whatever action is
				deemed appropriate.
(7) Agency on
				Bay Management: The Council Chair shall appoint the members of the Agency on
				Bay Management, which shall carry out responsibilities and operate in
				accordance with policies approved by the Council. The Agency on Bay Management
				shall consist of Council and non-Council members. The Council Chair shall
				appoint the Chair and Vice Chair of the Agency on Bay Management.
(8) Clearinghouse Review Committee. The
				Clearinghouse Review Committee is a committee established by the Council with
				authority to conduct pre-application meetings, site visits concerning proposed
				Developments of Regional Impact (DRI), and provide advice as necessary on
				matters relating to the Strategic Regional Policy Plan for the Tampa Bay Region
				and/or intergovernmental coordination and review.
(a) The Council Chair shall appoint a minimum
				of five Council representatives to the Committee of which the Vice Chair of the
				Council shall be the Chair of the Committee. The term of each appointment shall
				expire with the term of the Chair of the Council.
(b) The Committee or the staff shall conduct
				a preapplication conference for each DRI to be assessed by the Council pursuant
				to the following procedures:
1. A project
				summary will be prepared by the applicant and submitted at least 20 days prior
				to the scheduled date of the project preapplication conference.
2. The project summary will be reviewed by
				Council staff and a report prepared for committee action which will include the
				aspects of the proposed project recommended for designation as regional issues
				of concern.
3. The project summary,
				along with the staff report, will be sent to committee members and to the
				appropriate reviewing agencies 10 days prior to the scheduled date of the
				project preapplication conference. The staff report will also be provided to
				the applicant 10 days prior to the scheduled date of the project preapplication
				conference.
4. Preapplication
				conferences, as needed, shall be held once a month during the regularly
				scheduled Clearinghouse Review Committee meetings.
5. The applicant, Council staff and reviewing
				agencies shall be provided the opportunity to identify areas of concern with
				the proposed projects during the preapplication conference.
6. A list of regional issues specific to the
				project, as approved by the committee, shall be provided 10 days following the
				preapplication conference to the developer for consideration during the
				preparation of the Application for Development Approval, as part of the
				follow-up correspondence reiterating the areas of agreement reached at the
				preapplication conference.
(c) A site inspection for committee members,
				other agency representatives and staff will be held, as needed, during the
				month following the preapplication conference and shall be scheduled for the
				mutual convenience of the parties involved.
(d) As necessary and upon the request of the
				Council or staff, the committee shall review and provide advice on matters
				relating to the Strategic Regional Policy Plan for the Tampa Bay Region and/or
				intergovernmental coordination and review.