Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 375 - STUDENT RECORDS › Section 375.10 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Accident Report" means documentation of any reportable student
				accident that results in an injury to a student, occurring on the way to or
				from school or on school grounds, at a school athletic event, or when a student
				is participating in a school program or school-sponsored activity or on a
				school bus and that is severe enough to cause the student not to be in
				attendance for one-half day or more or requires medical treatment other than
				first aid. The accident report shall include identifying information, nature of
				injury, days lost, cause of injury, location of accident, medical treatment
				given to the student at the time of the accident, or if the school nurse has
				referred the student for a medical evaluation, regardless of whether the parent
				or guardian, student (if 18 years or older), or an unaccompanied youth (as
				defined by
				42
				USC 11434a) has followed through on that
				request.
"Act" means the Illinois School Student Records Act [105 ILCS
				10].
"Health Record" means medical documentation necessary for
				enrollment and proof of having certain examinations, as may be required under
				Section 27-8.1 of the Code.
"Health-related Information" means current documentation of a
				student's health information, not otherwise governed by the Mental Health and
				Developmental Disabilities Confidentiality Act [740 ILCS 110] or other privacy
				laws, that includes identifying information, health history, results of
				mandated testing and screenings, medication dispensation records and logs
				(e.g., glucose readings), long-term medications administered during school
				hours, documentation regarding a student athlete's and his or her parent's or
				guardian's acknowledgement of the district's concussion policy adopted under
				Section 22-80 of the Code, and other health-related information that is
				relevant to school participation (e.g., nursing services plan, failed
				screenings, yearly sports physical exams, interim health histories for
				sports).
"Official Records Custodian" means the individual appointed in
				each school in accordance with Section 4 of the Act who has responsibility for
				the
maintenance, care and security of all school student records,
				whether or not the records are in his or her personal custody or
				control.
"School Code" or "Code" means 105 ILCS 5.
"School Student Record" has the meaning ascribed to that term
				in Section 2(d) of the Act, except that school student records shall not
				include:
Video or other electronic recordings created and maintained by
				law enforcement professionals working in the school or for security or safety
				reasons or purposes, provided the information was created at least in part for
				law enforcement or security or safety reasons or purposes;
Electronic recordings made on school buses, as described in
				Section 14-3(m) of the Criminal Code of 2012 [720 ILCS 5]; and
Any information, either written or oral, received pursuant to
				Section 22-20 of the Code and Sections 1-7 and 5-905 of the Juvenile Court Act
				of 1987 [705 ILCS 405].
The content of a video or other electronic recording may become
				part of a student's school student record to the extent school officials use
				and maintain this content for a particular reason (e.g., disciplinary action or
				compliance with a student's Individualized Education Program) regarding that
				specific student. Video or other electronic recordings that become part of a
				student's school record shall not be a public record and shall be released only
				in conformance with Section 6(a) of the Act and the federal Family Educational
				Rights and Privacy Act (20 USC
				1232g).
"Special Education Records" means school records that relate to
				identification, evaluation, or placement of, or the provision of a free and
				appropriate public education to, students with disabilities under the
				Individuals with Disabilities Education Act (20 USC
				1400 et seq.) and Article 14 of the Code, to
				include the report of the multidisciplinary staffing conference on which
				placement or nonplacement was based, and all records and audio recordings in
				any format relating to special education placement hearings and appeals.
"Student Permanent Record" means and shall consist of the
				following, as limited by Section 2(d) of the Act:
Basic identifying information, including the student's name and
				address, birth date and place, and gender, and the names and addresses of the
				student's parents;
Evidence required under Section 5(b)(1) of the Missing Children
				Records Act [325 ILCS 50];
Academic transcript, including:
grades, graduation date, and grade level achieved;
as applicable, and if allowed by district policy, scores
				received on college entrance examinations if that inclusion is requested in
				writing by a student, parent, or person who enrolled the student;
the unique student identifier assigned and used by the Student
				Information System established pursuant to 23 Ill. Adm. Code
				1.75
				(Student Information System);
as applicable, designation of an Advanced Placement computer
				science course as a mathematics-based, quantitative course for purposes of
				meeting State graduation requirements set forth in Section 27-22 of the
				Code;
as applicable, designation of the student's achievement of the
				State Seal of Biliteracy, awarded in accordance with Section 2-3.159 of the
				Code and 23 Ill. Adm. Code 680 (State Seal of Biliteracy);
as applicable, designation of the student's achievement of the
				State Commendation Toward Biliteracy, awarded in accordance with 23 Ill. Adm.
				Code 680 (State Seal of Biliteracy); and
as applicable, designation of the student's achievement of the
				Global Scholar Certification, awarded in accordance Section 2-3.169 of the Code
				and 23 Ill. Adm. Code
				1.443
				(Illinois Global Scholar Certificate);
Attendance record;
Health record;
Record of release of permanent record information in accordance
				with Section 6(c) of the Act; and
Scores received on all State assessment tests administered at
				the high school level (i.e., grades 9 through 12) (see
				105 ILCS 5/2-3.64a
				-5).
If not maintained in the temporary record, the student
				permanent record may also consist of:
Honors and awards received; and
Information concerning participation in school-sponsored
				activities or athletics or offices held in school-sponsored
				organizations.
No other information shall be placed in the student permanent
				record.
"Student Temporary Record" means all information not required
				to be in the student permanent record and shall consist of the following, as
				limited by Section 2(d) of the Act:
A record of release of temporary record information in
				accordance with Section 6(c) of the Act;
Scores received on the State assessment tests administered in
				the elementary grade levels (i.e., kindergarten through grade 8) (see
				105 ILCS 5/2-3.64a
				-5);
The completed home language survey form (see 23 Ill. Adm. Code
				228.15
				(Identification of Eligible Students));
Information regarding serious disciplinary
				infractions
(i.e., those involving drugs, weapons, or bodily harm to
				another)
that resulted in expulsion, suspension, or the imposition of
				punishment or sanction
;
Information provided under Section 8.6 of the Abused
				and Neglected Child Reporting Act
[325 ILCS 5] and
information
				contained in service logs maintained by a local education agency
under
				Section 14-8.02f(d) of the Code [105 ILCS
				10/2(f)];
Any biometric information that is collected in accordance with
				Section 10-20.40 or 34-18.34 of the Code;
Health-related information; and
Accident Reports.
Student temporary record may also consist of:
Family background information;
Intelligence test scores, group and individual;
Aptitude test scores;
Reports of psychological evaluations, including information on
				intelligence, personality, and academic information obtained through test
				administration, observation, or interviews;
Elementary and secondary achievement level test results;
Participation in extracurricular activities, including any
				offices held in school-sponsored clubs or organizations;
Honors and awards received;
Teacher anecdotal records;
Other disciplinary information;
Special education records; or
Records associated with plans developed under section 504 of
				the federal Rehabilitation Act of 1973 (29 USC
				701 et seq.).
Any verified reports or information from non-educational
				persons, agencies, or organizations of clear relevance to the education of the
				student.