California Code of Regulations › Title 12 - Military and Veterans Affairs › Division 2 - Department of Veterans Affairs › Chapter 4 - Veterans' Home of California › Section 515.2 - Mwr-Annual Budgets

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Annual
				Budget Preparation and Submission Process.
(1)
				In the second quarter of the fiscal year, the Headquarters Homes Division
				leadership shall provide the MWR Advisory Committees and the MWR Financial
				Manager in each of the Veterans Homes with the amount of their respective
				allocation, and direct the committees to begin planning their Veterans Home's
				budget for the subsequent fiscal year.
(2) The Headquarters Homes Division
				leadership shall submit to the Veterans Home Administrator and the MWR
				Financial Manager the budget submission packet for use in compiling the
				budget.
(3) The budget submission
				packet shall include:
(A) A budget memorandum
				from the Veterans Home's Administrator, on the Veterans Home's official
				letterhead, to the Secretary, specifying the amount of the Veterans Home's
				subsequent fiscal year allocation and the amounts of the Veterans Home's
				proposed budget.
(B) The Budget
				Worksheet, enumerating alphabetically each proposed category to be funded and
				the sum of all proposed categories. The Budget Worksheet shall include
				signatures blocks for the Veterans Home's MWR Advisory Committee Chairperson,
				MWR Financial Manager, and the Veterans Home's Administrator.
(C) The Budget Category & Account
				Information Worksheet, enumerating each proposed account line sequentially
				listed under each alphabetically enumerated category identified on the Budget
				Worksheet. The Budget Category & Information Worksheet shall include
				signature blocks for the MWR Programs Chief, the MWR Financial Manager, and the
				Veterans Home's Administrator.
(D)
				The Funding Explanations for each of the proposed account lines under all
				categories. Each account line shall include an explanation to describe the
				purpose of the funding and how it directly relates to the morale, welfare, and
				recreation of the Veterans Home members.
1.
				The funding explanations document shall include a thorough description of the
				proposed funded item(s), quantity of proposed item(s), projected cost(s) of
				item(s), and anticipated duration of use. If the proposed funded item is a
				service, it shall identify the service provider, describe the purpose of the
				service, and the anticipated duration of service.
2. The funding explanations document shall
				include a projection of the total number of Veterans Home members expected to
				benefit from the each of the account lines.
(4) In the second quarter of the fiscal year,
				the MWR Advisory Committee may begin soliciting input from the Veterans Home's
				member community for the subsequent fiscal year's budget. During this time, the
				committee shall review, evaluate, and act on input provided by the Veterans
				Home's member community for inclusion in the Veterans Home's proposed budget.
				During this time, the MWR Advisory Committee shall endorse and submit
				prioritized considerations for the Veterans Home's proposed budget to the MWR
				Financial Manager and the MWR Programs Chief. The MWR Financial Manager shall
				prepare the proposed budget categories based on the prioritized input from the
				MWR Advisory Committee. The MWR Financial Manager shall ensure all proposed
				categories do not exceed the total allocation amount authorized for the
				Veterans Home.
(5) By the end of
				the third quarter of the fiscal year, the MWR Advisory Committee shall have
				reviewed and evaluated the input of the Veterans Home's member community to
				ensure that the proposed expenditures are appropriate. The MWR Financial
				Manager and the MWR Programs Chief shall then prepare the budget submission
				packet materials for submission to the Headquarters Homes Division
				leadership.
(6) In the first month
				of the fourth quarter of the fiscal year, the Veterans Home Administrator shall
				electronically submit to the Secretary a final proposed budget packet that has
				been approved by the MWR Advisory Committee for review. If by the first month
				of the fourth quarter, the MWR Advisory Committee has not arrived at a
				consensus as to the content of the final proposed budget, the Administrator may
				submit the budget on behalf of the MWR Advisory Committee as a final budget
				proposal.
(7) During the interim
				from the second quarter of the fiscal year to the first month of the fourth
				quarter, the MWR Advisory Committee shall meet no less than twice a month until
				a final proposed budget is created. If the MWR Advisory Committee fails to
				achieve a balanced final proposed budget within this period of time, the
				Veterans Home's Administrator shall submit the proposed budget on behalf of the
				MWR Advisory Committee to the Headquarters Homes Division leadership, as an
				approved final proposed budget.
(A) If a
				majority of the members on the MWR Advisory Committee disagree with the final
				proposed budget, they shall submit a letter to the Secretary expressing their
				reasons for disagreement with the final submission. This letter shall include:
1. A concise explanation detailing the nature
				of the disagreement, including any fiscal impact.
2. Recommendations for resolving the
				disagreement with the final proposed budget submission, including a cost
				analysis of any alternatives.
3.
				The signatures of the members in disagreement.
(8) In the third month of the fourth quarter
				of the fiscal year, after the Headquarters Homes Division leadership approves
				the Veterans Home's final proposed budget submission, the Veterans Homes shall
				submit two signed copies of the entire budget submission packet. This packet
				will be signed by the Veterans Home's Administrator, the MWR Financial Manager,
				the MWR Programs Chief, and the Veterans Home's MWR Advisory Committee
				Chairperson.
(9) The Headquarters
				Homes Division leadership shall sign the Veterans Home's budget submission
				packet and keep one copy on file, and return the second copy to the Veterans
				Home to be conspicuously posted in a public place. The signed copy of the
				budget submission packets will suffice as evidence of a completed Headquarters
				Homes Division leadership approved budget.
(10) Each Veterans Home shall submit a
				detailed accounting of the revenues and costs associated with locally-generated
				moneys. The report shall allow the Headquarters Homes Division to determine the
				amounts deposited into and expended from the MWRO Fund each fiscal
				year.