California Code of Regulations › Title 5 - Education › Division 6 - California Community Colleges › Chapter 6 - Curriculum and Instruction › Subchapter 1 - Programs, Courses and Classes › Article 2 - Grading and Academic Record Symbols › Section 55023 - Academic Record Symbols and Grade Point Average

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Except as provided in subdivisions (b)
					 and (c), grades from a grading system shall be averaged on the basis of the
					 point equivalencies to determine a student's grade point average using only the
					 following evaluative symbols:
Symbol
Definition
Grade
								Point
A
Excellent
4
B
Good
3
C
Satisfactory
2
D
Less than
								satisfactory
1
F
Failing
0
P
Passing (At least
								satisfactory--units awarded not counted in GPA.)
NP
No Pass (Less than
								satisfactory, or failing--units not counted in GPA.)
SP
Satisfactory Progress towards
								completion of the course (Used for noncredit courses only and is not supplanted
								by any other symbol.)
(b) The governing board of a community
					 college district may use "plus" and "minus" designations in combination with
					 letter grades, except that the grade of C minus shall not be used. If pluses
					 and minuses are used, the grade point value of a plus shall be computed by
					 adding 0.3 to the value assigned to the letter grade with which it is combined,
					 and the grade point value of a minus shall be computed by subtracting 0.3 from
					 the value assigned to the letter grade with which it is combined, except that
					 no grade point value shall be less than 0 or greater than 4.0.
(c) Regardless of whether the governing board
					 elects to use plus and minus grading, it may provide for the use of the "FW"
					 grade symbol to indicate that a student has both ceased participating in a
					 course some time after the last day to officially withdraw from the course
					 without having achieved a final passing grade, and that the student has not
					 received district authorization to withdraw from the course under extenuating
					 circumstances. The "FW" symbol may not be used if a student has qualified for
					 and been granted military withdrawal. If "FW" is used, its grade point value
					 shall be zero (0).
(d) The
					 governing board of each community college district shall publish the point
					 equivalencies for the grades used in subdivision (a), or subdivisions (a) and
					 (b) (if pluses and minuses are used), in the catalog or catalogs of each
					 college in the district as a part of its grading policies. In the event the
					 governing board chooses to use the "FW" described in subdivision (c), it shall
					 be included in the grading system and point equivalencies published in the
					 catalog.
(e) The governing board of
					 each community college district may authorize the use, under controls and
					 conditions specified below, of only the following nonevaluative symbols:
Symbol
Definition
I
Incomplete: Incomplete academic
								work for unforeseeable, emergency and justifiable reasons at the end of the
								term may result in an "I" symbol being entered in the student's record. The
								condition for the removal of the "I" shall be stated by the instructor in a
								written record. This record shall contain the conditions for the removal of the
								"I" and the grade assigned in lieu of its removal. This record must be given to
								the student with a copy on file with the registrar until the "I" is made up or
								the time limit has passed. A final grade shall be assigned when the work
								stipulated has been completed and evaluated, or when the time limit for
								completing the work has passed.
The "I" may be made up no later
								than one year following the end of the term in which it was assigned.
The "I" symbol shall not be
								used in calculating units attempted nor for grade points. The governing board
								shall provide a process whereby a student may petition for a time extension due
								to unusual circumstances.
IP
In progress: The "IP" symbol
								shall be used only in those courses that extend beyond the normal end of an
								academic term. It indicates that work is "in progress," but that assignment of
								an evaluative symbol (grade) must await its completion. The appropriate
								evaluative symbol (grade) and unit credit shall be assigned and replace the IP
								symbol once the course is completed.
RD
Report Delayed: The "RD"
								symbol may be assigned by the registrar only. It is to be used when there is a
								delay in reporting the grade of a student due to circumstances beyond the
								control of the student. It is a temporary notation to be replaced by a
								permanent symbol as soon as possible. "RD" shall not be used in calculating
								grade point averages.
W
Withdrawal: The "W" symbol may
								be used to denote withdrawal in accordance with the requirements of section
								55024.
MW
Military Withdrawal: The "MW"
								symbol may be used to denote military withdrawal in accordance with section
								55024.
EW
Excused Withdrawal: The "EW"
								symbol may be used as described in, and in accordance with, section
								55024.
(f) In calculating students'
					 degree-applicable grade point averages, grades earned in nondegree-applicable
					 credit courses shall not be included.
(g) The governing board of each district
					 shall adopt rules and regulations governing the inclusion or exclusion of units
					 in which a student did not receive a grade or "pass-no pass" or from which the
					 student withdrew in accordance with rules adopted by the district.
1. New
						section filed 7-17-2007; operative 8-16-2007. Submitted to OAL for printing
						only pursuant to Education Code section
						70901.5
						(Register 2007, No. 35).
2. New subsection (g) and amendment of NOTE
						filed 12-27-2012; operative 1-26-2013. Submitted to OAL for printing only
						pursuant to Education Code section
						70901.5
						(Register 2013, No. 1).
3. Amendment of subsection (a) -- Table
						filed 9-28-2016; operative 10-28-2016. Submitted to OAL for printing only
						pursuant to Education Code section
						70901.5
						(Register 2016, No. 41).
4. Amendment of subsection (e) filed
						1-23-2018; operative 2-22-2018. Submitted to OAL for printing only pursuant to
						Education Code section
						70901.5
						(Register 2018, No. 7).
5. Amendment of subsections (a) and (e)
						filed 9-20-2022; operative 10-20-2022. Submitted to OAL for filing and printing
						only pursuant to Education Code section
						70901.5
						(Register 2022, No. 40).
Note: Authority cited: Sections
						  66700 and
						  70901,
						  Education Code. Reference: Sections
						  70901 and
						  70902,
						  Education Code.