California Code of Regulations › Title 5 - Education › Division 2 - California State Library › Chapter 3 - California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 › Article 2 - California Library Construction and Renovation Program › Appendix 3 - Community Library Needs Assessment Components

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
As required in section
					 20440(d)(2), all
					 applicants shall submit a copy of a Community Library Needs Assessment that
					 demonstrates the need for the project and describes its relationship to the overall
					 public library jurisdiction. The needs assessment shall include, but is not limited
					 to, the following components:
1. Table of Contents giving page numbers for each division and
					 each required Executive Summary.
2. Overall Executive Summary for the Community Library Needs
					 Assessment, not to exceed two, single-spaced typed pages. Limit type size to no
					 smaller than 11 point if using a computer, or 12 pitch (elite) if using a
					 typewriter.
a. The Executive Summary shall provide a narrative overview of
					 the findings of the Community Library Needs Assessment, citing relevant community
					 demographic information.
b. The Executive Summary for joint use projects shall also
					 include a description of the K-12 student population that will be served by the
					 joint use project and their needs.
3. Needs assessment methodology
a. Applicants shall provide an Executive Summary of the needs
					 assessment methodology not to exceed two, single-spaced typed pages. Limit type size
					 to no smaller than 11 point if using a computer, or 12 pitch (elite) if using a
					 typewriter.
b. Applicants shall describe how they involved residents,
					 community organizations, special interest groups, special populations including
					 those with disabilities, local agencies, and others, as applicable, in determining
					 the needs of the residents of the library service area and the need for a new or
					 improved facility.
c. Applicants with joint use projects shall also describe how
					 the school and/or school district was involved in planning the joint use facility
					 and services and include a description of the involvement of the following school
					 representatives, as applicable: superintendents, principals, school board members,
					 teachers, certified library media teachers, parents, students, and any school
					 support organizations.
d. Applicants shall describe methods used to elicit community
					 input, such as surveys, focus groups, community meetings, and other methods
					 used.
4. Community Analysis with Executive Summary
Applicants shall describe and analyze relevant factors that
					 affect the library goals, objectives, and Library Plan of Service for the residents
					 in the project service area. Factors include, but are not limited to, the
					 following:
a. Governmental agencies
Identify governmental agencies that will have an influence on
					 the planning of the facility and describe the nature of the relationship. Identify
					 key individuals in the government agencies and describe their roles in the
					 project.
b. School agencies
Identify public and private schools within the district that
					 will be served by the proposed project and their service needs, including whether or
					 not a school library exists.
c. Community organizations
Identify community organizations that will be served by the
					 proposed project, and describe their service needs.
d. Demography
Applicants shall obtain the following demographic information
					 from federal, state, or regional sources, and identify the source.
(1) Population characteristics Describe the service area
					 population, including, but not limited to, its current size, projected growth, and
					 demographic characteristics to the extent such information is available for the
					 project service area.
(2) Data not available for the specific project service
					 area
If the information is unavailable for the project service area,
					 the applicant may utilize the demographic information for local jurisdictions in
					 which the project is located.
(3) Demographic data and analysis
Include the following data for the project service area and an
					 analysis of the data:
[BLACK MEDIUM SQUARE] The average California Academic
					 Performance Index (API) for public schools in the library service area.
[BLACK MEDIUM SQUARE] Poverty rate.
[BLACK MEDIUM SQUARE] Per capita income.
[BLACK MEDIUM SQUARE] Literacy rate.
[BLACK MEDIUM SQUARE] Unemployment rate.
[BLACK MEDIUM SQUARE] Population composition by age.
[BLACK MEDIUM SQUARE] Population by occupation.
[BLACK MEDIUM SQUARE] Median property value.
[BLACK MEDIUM SQUARE] Population by educational level.
[BLACK MEDIUM SQUARE] Others (optional).
This information shall be compared to the norm for the state and
					 nation, to the extent such information is available.
Applicants shall include an Executive Summary of the overall
					 findings of the community analysis. The Executive Summary shall not exceed two,
					 single-spaced typed pages. Limit type size to no smaller than 11 point if using a
					 computer, or 12 pitch (elite) if using a typewriter.
5. Analysis and discussion of community characteristics.
6. Analysis of library service needs with Executive
					 Summary.
Applicants shall provide an in-depth analysis of the library
					 service needs based on the findings of the Community Library Needs
					 Assessment.
Applicants shall include an Executive Summary describing how the
					 demographic characteristics, and any other factors, will affect the Library Plan of
					 Service. The Executive Summary shall not exceed two, single-spaced typed pages.
					 Limit type size to no smaller than 11 point if using a computer, or 12 pitch (elite)
					 if using a typewriter.
7. Service limitations of existing library facilities with
					 Executive Summary If existing facilities will be replaced or improved, applicants
					 shall describe how the existing facilities are inadequate in providing the types of
					 services needed for residents of the project service area.
Applicants shall describe the limitations and constraints of
					 services provided in the existing public library facilities that will be replaced or
					 improved for categories a-f below. For co-located joint use projects, also provide
					 the information for the school library.
a. Collections.
b. Readers' seating.
c. Staff offices, workstations, and visual supervision.
d. Technology.
e. Meeting rooms.
f. Special purpose (miscellaneous).
Applicants shall provide descriptions of the types of library
					 services that are needed but currently unavailable in the existing public library
					 buildings. For joint-use projects, both co-located and joint venture, also address
					 school library services that are needed but currently unavailable.
Applicants shall provide an Executive Summary which will give a
					 narrative overview of the service limitations of the existing facility based on
					 categories a-f listed above, not to exceed two, single-spaced typed pages. Limit
					 type size to no smaller than 11 point if using a computer, or 12 pitch (elite) if
					 using a typewriter. If more than one existing facility is being replaced or
					 improved, provide a separate summary for each facility. For co-located projects,
					 provide a separate summary of the service limitations of the school library.
8. Physical limitations of existing library facilities with
					 Executive Summary
If existing facilities will be replaced or improved, applicants
					 shall provide an analysis of the physical limitations of existing public library
					 buildings for the following categories. For co-located joint-use projects, if there
					 are existing facilities that will be replaced or improved, also provide an analysis
					 of the physical limitations of the existing school libraries for the same
					 categories
a. Structural.
b. Energy conservation.
c. Health and safety.
d. Disabled access.
e. Acoustics.
f. Space flexibility/expandability.
g. Functional spatial relationships.
h. Site.
i. Any other considerations.
Applicants shall provide an Executive Summary which will give a
					 narrative overview of the physical limitations of the existing library facility
					 based on categories a-i listed above, summarizing how the facility is inadequate,
					 hazardous, ineffective, or inefficient. If more than one existing facility is being
					 replaced or improved, provide a separate summary for each facility. The summary
					 shall not exceed two, single-spaced typed pages. Limit type size to no smaller than
					 11 point if using a computer, or 12 pitch (elite) if using a typewriter. For
					 co-located projects, provide a separate summary of the physical limitations of the
					 school library.
9. Space Needs Assessment Provide a listing of the assignable
					 square footage allocations needed for the proposed project and an analysis of how
					 they were determined for the following categories:
a. Library Collections
(1) Describe the current status of the library collections and
					 capacity of the proposed building to house the collections in the future.
(2) Discuss collection development and provide justification for
					 the size and types of proposed collections based on demographics, previous as well
					 as anticipated purchasing patterns, verifiable library use statistics, and any
					 standards or guidelines used.
(3) Provide a summary of all projected collections to be housed
					 in the proposed library, including the size, format, category, and subcategory of
					 each collection. Include the volumes per linear foot and assumptions regarding the
					 percentage of collection in circulation.
(4) Provide a chart showing the calculations used to translate
					 each collection subcategory into space needs. Provide the conversion factors used in
					 the calculations such as type of shelving or storage unit, the number of volumes per
					 shelving or storage unit, the number of shelving or storage units needed to house
					 the collection, the number of assignable square feet per shelving or storage unit,
					 and the amount of assignable square footage needed to house the shelving or storage
					 units.
b. Readers' Seats
(1) Describe the number, type, and allocation of all patron
					 seating needed to meet the requirements of the proposed facility.
(2) Identify standards utilized in determining the amount of
					 seating.
(3) Describe the calculations used to translate the various
					 types of readers' seating into space needs, providing the conversion factors used to
					 calculate the required assignable square footage.
c. Technology
(1) Identify and describe the number and types of technology
					 equipment (computers, printers, servers, routers, other computer peripherals, and
					 telecommunications equipment, etc.) and workstations required to support the
					 operation of the proposed facility.
(2) Describe the calculations used to translate the technology
					 equipment needs into space needs, providing the conversion factors used to calculate
					 the assignable square footage needed to accommodate the equipment and
					 workstations.
d. Staff Offices and Workstations
(1) Describe the projected staff organization and provide any
					 standards used in determining the size of the projected staff.
(2) Provide the resulting number of staff workstations (public,
					 office, and workroom) needed to provide the desired service level in the proposed
					 facility, and indicate the proposed allocation of staff workstations.
(3) Describe the calculations used to translate the office and
					 workstation needs into space needs, providing the conversion factors used to
					 calculate the assignable square footage to house the various types of
					 workstations.
e. Meeting Room Requirements
(1) Describe the number and capacity of meeting rooms for the
					 proposed library. Indicate how this space supports the library's plan of service and
					 provide an allocation of the space.
(2) Describe the calculations used to determine the amount of
					 meeting room assignable square footage required, providing conversion factors used
					 to calculate the assignable square footage needed for the various types of meeting
					 room seats.
f. Special Purpose: Miscellaneous Space Needs
(1) Describe any other miscellaneous spaces or equipment that
					 have been identified, indicating their intended use and how they support the
					 library's plan of service and providing an allocation of space.
(2) Describe the calculations used to determine the amount of
					 special purpose assignable square footage required, providing the conversion factors
					 used to calculate the assignable square footage needed for each type of furnishing
					 and equipment or space.
g. Non-Assignable Space
Provide the assumptions made with respect to the percentage of
					 non-assignable square footage as well as the amount of non-assignable square
					 footage.