reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart D - STATE AND FEDERAL PASS-THROUGH PRE-AWARD REQUIREMENTS › Section 7000.360 - Notice of State-Issued Award (NOSA)

Current through Register Vol. 48, No. 28, July 12, 2024
Prior to a State agency issuing an award, the State agency
				  must verify that there are no outstanding pre-award requirements. This includes
				  verification of qualification, acceptance of risk assessments, approved budget,
				  conflict of interest disclosures, and required certifications. All outstanding
				  pre-award requirements must be resolved before a NOSA can be issued. This
				  verification is automated either through the statewide grant management system
				  or through the CSFA.
a) If there are no
				outstanding requirements, the State awarding agency must issue a NOSA through
				the CSFA to comply with federal requirements.
b) The NOSA shall communicate:
1) Grant funding terms, including the source
				of funds;
2) Grant terms and
				conditions (including corresponding citations) specified by the funder, the
				State of Illinois, the State awarding agency, and the terms of the specific
				grant program;
3) Specific
				conditions associated with the risk assessments and the merit review, if
				applicable; and
4) That the
				application budget has been approved.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart D - STATE AND FEDERAL PASS-THROUGH PRE-AWARD REQUIREMENTS › Section 7000.370 - Uniform Grant Agreement

Current through Register Vol. 48, No. 28, July 12, 2024
a) A State agency
				issuing a grant shall enter into a Grant Agreement with the awardee before any
				grant funds are transmitted to that awardee. The Grant Agreement must include
				the following:
1) Awardee Information
A) Name (which must match the name associated
				with the awardee's DUNS or Unique Entity Identifier, as applicable);
B) Awardee's DUNS or Unique Entity
				Identifier, as applicable.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart E - STATE POST-AWARD REQUIREMENTS › Section 7000.410 - Awardee Performance Measures

Current through Register Vol. 48, No. 28, July 12, 2024
a) State agencies
				shall apply UR sections 200.301 (Performance Measurement) and 200.329 (Monitoring and Reporting Program Performance) for awardee performance
				oversight.
b) State agencies must
				provide awardees with clear performance goals, indicators and milestones and
				establish performance reporting frequency.
1)
				The awardee must submit performance reports at the interval required by the
				State agency, as specified in the Grant Agreement. Intervals must be no less
				frequent than annually and no more frequent than quarterly, except in unusual
				circumstances (for example, as communicated through the Grant Agreement's
				specific conditions).
2) Annual
				reports are generally due 60 calendar days after the reporting period.
				Quarterly or semiannual reports due dates are set by the State awarding agency
				and must comply with the State program requirements. Due dates must be
				communicated through the Grant Agreement.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart E - STATE POST-AWARD REQUIREMENTS › Section 7000.420 - Centralized Indirect Cost Rate Negotiation

Current through Register Vol. 48, No. 28, July 12, 2024
This Subpart applies to State awarding agencies and awardees
				  receiving awards from State and federal pass-through funds. With permission
				  from the federal government, Illinois has centralized the negotiation and
				  election of indirect cost rates with State and federal pass-through
				  awardees.
a) The State of Illinois'
				Indirect Cost Rate Negotiator will support the negotiation of indirect cost
				rates and cost rate elections. A User Guide for the Indirect Cost Rate
				Negotiation System is provided in the GATA Resource Library to support State
				agency and awardee use of the system.
b) Requirements for State Awarding Agencies
1) Illinois will use the centralized Indirect
				Cost Rate Election System (ICRES). This system will be used by awardees, from
				the Grantee Portal, to make an indirect cost rate election. Options for
				indirect cost rate election include:
A) If
				eligible, election of the de minimis rate of 10% of modified total direct costs
				(MTDC) allowed by UR section 200.414(f);
B) If applicable, submit a copy of the
				current federal Negotiated Indirect Cost Rate Agreement (NICRA);
C) Election of "waive" or "no rate", meaning
				the awardee will not request or receive reimbursement for any indirect
				costs;
D) Negotiate a rate with the
				State of Illinois (State Rate); or
E) Federal Rate Maintained Internally (FRMI)
				(local governments only).
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart E - STATE POST-AWARD REQUIREMENTS › Section 7000.430 - Records Retention

Current through Register Vol. 48, No. 28, July 12, 2024
a) Financial
				records, supporting documents, statistical records, and all other awardee
				records pertinent to a State-issued award shall be retained for 3 years after
				the date of submission of the final expenditure report or, for awards renewed
				quarterly or annually, after the date of the submission of the quarterly or
				annual financial report to the State agency. Awardees that are State or local
				government agencies must retain financial records, supporting documents,
				statistical records, and all other awardee records pertinent to a State-issued
				award in accordance with the State Records Act [5 ILCS 160  ] and the Local
				Records Act [50 ILCS 205  ].
b) State
				agencies shall not impose any other record retention requirements upon
				awardees, with the following exceptions:
1) If
				any litigation, claim or audit is started before the expiration of the 3-year
				period, the records must be retained until all litigation, claims or audit
				findings involving the records have been resolved and final action
				taken.
2) When the awardee is
				required in writing by the State agency or the Auditor General to follow a
				different retention policy, that policy shall be followed.
3) Records for real property and equipment
				acquired with State funds must be retained for 3 years after final
				disposition.
4) When records are
				transferred to or maintained by the agency, the 3-year retention requirement is
				not applicable to the awardee.
5)
				When awardees are required to report program income after the period of
				performance, the retention period for the records pertaining to the program
				income starts from the end of the awardee's fiscal year in which the program
				income is earned.
6) Refer to
				Section 7000.420(i) for retention requirements regarding indirect cost rate
				proposals and cost allocation plans.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart E - STATE POST-AWARD REQUIREMENTS › Section 7000.440 - Grant Closeout

Current through Register Vol. 48, No. 28, July 12, 2024
a) The State
				agency will close out the award when it determines that all applicable
				administrative actions and all required work of the awardee have been completed
				by the awardee.
b) The awardee and
				the State agency shall take the following action to complete grant closeout at
				the end of the period of performance:
1) The
				awardee must submit, no later than 60 calendar days after the end date of the
				period of performance, all financial, performance and other reports required by
				the Grant Agreement. The State agency may approve extensions when requested.
				Extensions shall only be issued under extraordinary circumstances that were not
				in the control of the awardee.
2)
				Unless the State agency authorizes an extension, an awardee must liquidate all
				obligations incurred under the grant not later than 60 calendar days after the
				end of the period of performance specified in the Grant Agreement.
3) The State agency shall make prompt
				payments to the awardee for allowable reimbursable costs under the
				grant.
4) Within 45 days after the
				end of the grant term, the awardee must refund any balances of unobligated cash
				that the agency paid in advance and that are not authorized to be retained by
				the awardee for use in other projects.
5) Consistent with the Grant Agreement, the
				State agency shall make a settlement for any upward or downward adjustments to
				the State and federal share of costs after closeout reports are
				received.
6) The awardee must
				account for any real and personal property acquired with State funds or
				received from the State.
7) The
				State agency shall complete all closeout actions for State-issued awards no
				later than one year after receipt and acceptance of all required final
				reports.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7000 - GRANT ACCOUNTABILITY AND TRANSPARENCY ACT › Subpart E - STATE POST-AWARD REQUIREMENTS › Section 7000.450 - Continuing Responsibilities

Current through Register Vol. 48, No. 28, July 12, 2024
a) The closeout
				of a State-issued award does not affect any of the following:
1) The right of the State agency to disallow
				costs and recover funds based on a later audit or other review. The agency must
				make any cost disallowance determination and notify the awardee within the
				record retention period.
2) The
				obligation of the awardee to return any funds due as a result of later refunds,
				corrections or other transactions, including final indirect cost rate
				adjustments.
3) Consolidated
				year-end financial report. (See Section 7000.90(h).)
4) Audit requirements established in this
				Part.
5) Property management and
				disposition requirements in UR sections 200.310 through 316.
6) Records retention. (See Section
				7000.430.)
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7030 - GENERAL GRANTMAKING OF THE ILLINOIS EMERGENCY MANAGEMENT AGENCY › Section 7030.10 - Scope

Current through Register Vol. 48, No. 28, July 12, 2024
This Part applies to all nonfederal entities that receive State
				and federal pass-through grant awards from the Agency. These requirements do
				not apply to private grant awards.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7030 - GENERAL GRANTMAKING OF THE ILLINOIS EMERGENCY MANAGEMENT AGENCY › Section 7030.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Agency" means the Illinois Emergency Management Agency.
"CFR" means Code of Federal Regulations.
"GATA" means the Grant Accountability and Transparency Act [30
				ILCS 708].
"GATU" means the Grant Accountability and Transparency Unit
				within the Illinois Governor's Office of Management and
				Budget.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7030 - GENERAL GRANTMAKING OF THE ILLINOIS EMERGENCY MANAGEMENT AGENCY › Section 7030.30 - Incorporations by Reference

Current through Register Vol. 48, No. 28, July 12, 2024
Copies of the rules that have been incorporated by reference in
				this Part are available on the Agency's website at
https://www2.illinois.gov/iema/laws/Pages/regs-GenAdmin.aspx
or from the Chief Accountability Officer at the Illinois Emergency Management
				Agency, 2200 South Dirksen Parkway, Springfield, Illinois
				62703.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7030 - GENERAL GRANTMAKING OF THE ILLINOIS EMERGENCY MANAGEMENT AGENCY › Section 7030.40 - Grant Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Unless different provisions are required by law or an exception is granted by
			 GATU in accordance with 44 Ill. Adm. Code
			 7000.60
			 or indicated in Section
			 7030.50, the
			 following sections of 2 CFR 200 are applicable to all State and federal
			 pass-through grants awarded by the Agency:
1)
			 Subpart B - General Provisions
2)
			 Subpart C - Pre-Federal Award Requirements and Contents of Federal
			 Awards
3) Subpart D - Post-Federal
			 Award Requirements
4) Subpart E -
			 Cost Principles
5) Subpart F -
			 Audit Requirements
6) Appendices
			 (applicable sections)
A)
Appendix I
Notice of Funding Opportunity (Except section E)
B)
Appendix II
Contract Provisions for Non-Federal Entity Contracts
						  Under Federal Awards
C)
Appendix III
Indirect (F&A) Costs Identification and Assignment,
						  and Rate Determination for Institutions of Higher Education (IHEs)
D)
Appendix IV
Indirect (F&A) Costs Identification and Assignment,
						  and Rate Determination for Nonprofit Organizations
E)
Appendix V
State/Local Government-wide Central Service Cost
						  Allocation Plans
F)
Appendix VI
Public Assistance Cost Allocation Plans
G)
Appendix VII
States and Local Government and Indian Tribe Indirect
						  Cost Proposals
H)
Appendix VIII
Nonprofit Organizations Exempted From Subpart E - Cost
						  Principles of Part 200
I)
Appendix IX
Hospital Cost Principles
J)
Appendix X
Data Collection Form (Form SF-SAC)
K)
Appendix XI
Compliance Supplement
L)
Appendix XII
Award Term and Condition for Recipient Integrity and
						  Performance Matters
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7030 - GENERAL GRANTMAKING OF THE ILLINOIS EMERGENCY MANAGEMENT AGENCY › Section 7030.50 - Exceptions and Exemptions

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 The following exceptions to 2 CFR 200 and GATA have been granted to the Agency
			 by GATU:
1) Notice of Funding Opportunity
			 (NOFO)
2) Application
3) Merit Based Review
4) Use of the Uniform Intergovernmental
			 Agreement in lieu of the complete Uniform Grant Agreement
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7040 - GENERAL GRANTMAKING (DHS) › Section 7040.10 - Scope

Current through Register Vol. 48, No. 28, July 12, 2024
This Part applies to all nonfederal entities that receive State
				grants and federal pass-through awards from the Department. These requirements
				do not apply to private grant awards.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7040 - GENERAL GRANTMAKING (DHS) › Section 7040.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"CFR" means Code of Federal Regulations.
"Department" or "DHS" means the Illinois Department of Human
				Services.
"GATA" means the Grant Accountability and Transparency Act [30
				ILCS 708].
"GATU" means the Grant Accountability and Transparency Unit
				within the Illinois Governor's Office of Management and
				Budget.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7040 - GENERAL GRANTMAKING (DHS) › Section 7040.30 - Incorporations by Reference: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

Current through Register Vol. 48, No. 28, July 12, 2024
DHS incorporates by reference 2 CFR 200, Subparts A through F
				and Appendices I through XII (December 26, 2014), except as otherwise indicated
				at 44 Ill. Adm. Code 7000, 59 Ill. Adm. Code 103, 77 Ill. Adm. Code 2030, and
				89 Ill. Adm. Code 507, 509, 511, 525 and 527, or as recorded in the Illinois
				Catalog of State Financial Assistance.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7040 - GENERAL GRANTMAKING (DHS) › Section 7040.40 - Grant Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Unless different provisions are required by law or an exception is granted by
			 GATU in accordance with 44 Ill. Adm. Code
			 7000.60,
			 the following sections of 2 CFR 200 are applicable to all State grants and
			 federal pass-through awards issued by the Department.
1) Subpart B - General Provisions
2) Subpart C - Pre-Federal Award Requirements
			 and Contents of Federal Awards
3)
			 Subpart D - Post-Federal Award Requirements
4) Subpart E - Cost Principles
5) Subpart F - Audit Requirements
6) Appendices (applicable sections)
A)
Appendix I
Full Text of Notice of Funding Opportunity (Except
						  Section E)
B)
Appendix II
Contract Provisions for Non-Federal Entity Contracts
						  Under Federal Awards
C)
Appendix III
Indirect (F&A) Costs Identification and Assignment,
						  and Rate Determination for Institutions of Higher Education (IHEs)
D)
Appendix IV
Indirect (F&A) Costs Identification and Assignment,
						  and Rate Determination for Nonprofit Organizations
E)
Appendix V
State/Local Governmentwide Central Service Cost
						  Allocation Plans
F)
Appendix VI
Public Assistance Cost Allocation Plans
G)
Appendix VII
States and Local Government and Indian Tribe Indirect
						  Cost Proposals
H)
Appendix VIII
Nonprofit Organizations Exempted From Subpart E - Cost
						  Principles of Part 200
I)
Appendix IX
Hospital Cost Principles
J)
Appendix X
Data Collection Form (Form SF-SAC)
K)
Appendix XI
Compliance Supplement
L)
Appendix XII
Award Term and Condition for Recipient Integrity and
						  Performance Matters
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7050 - GENERAL GRANTMAKING (DOT) › Section 7050.10 - Scope

Current through Register Vol. 48, No. 28, July 12, 2024
This Part applies to all nonfederal entities that receive State
				and federal pass-through grant awards from the Department. This Part does not
				apply to private grant awards.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7050 - GENERAL GRANTMAKING (DOT) › Section 7050.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
For purposes of this Part, the words, terms, and phrases listed
				shall have the meanings ascribed to them as follows:
"Catalog of State Financial Assistance" or "CSFA" means the
				single, authoritative, Statewide, comprehensive source document of State
				financial assistance program information maintained by the Governor's Office of
				Management and Budget (available at
http://grants.illinois.gov
).
"CFR" means the Code of Federal Regulations.
"Department" means the Illinois Department of
				Transportation.
"GATA" means the Grant Accountability and Transparency Act [30
				ILCS 708].
"GATU" means the Grant Accountability and Transparency Unit
				within the Illinois Governor's Office of Management and
				Budget.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7050 - GENERAL GRANTMAKING (DOT) › Section 7050.30 - Incorporation by Reference

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 The Department hereby incorporates by reference 2 CFR 200, Subparts A through F
			 and Appendices I through XII as those parts of the Code of Federal Regulations
			 were in effect on January 1, 2020. No later amendments to or editions of the
			 CFR are incorporated.
b) The
			 terminology equivalencies listed at 44 Ill. Adm. Code
			 7000.200(b)(1)
			 shall be used for State funded grants.
c) Copies of the materials incorporated by
			 reference are available for inspection at the Illinois Department of
			 Transportation, 2300 S. Dirksen Parkway, Springfield, Illinois 62764 or online
			 via the U.S. Government Publishing Office at
http://www.ecfr.gov
.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7050 - GENERAL GRANTMAKING (DOT) › Section 7050.40 - Exceptions and Exemptions

Current through Register Vol. 48, No. 28, July 12, 2024
The Department may submit a request for program-specific
				exceptions or exemptions from GATA. Those exceptions or exemptions granted by
				GATU will be recorded in the CFSA. This Part is not applicable when different
				provisions are required by State or federal law.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7070 - GENERAL GRANTMAKING (EPA) › Section 7070.10 - Scope

Current through Register Vol. 48, No. 28, July 12, 2024
This Part applies to all nonfederal entities that receive State
				and federal pass-through grant awards from the Agency. These requirements do
				not apply to private grant awards.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7070 - GENERAL GRANTMAKING (EPA) › Section 7070.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
The terminology equivalencies listed at 44 Ill. Adm. Code
				7000.200(b)(1) shall be used for State funded grants.
"Agency" means the Illinois Environmental Protection
				Agency.
"Catalog of State Financial Assistance" or "CSFA" means the
				single, authoritative, Statewide, comprehensive source document of State
				financial assistance program information maintained by the Governor's Office of
				Management and Budget (available at
http://grants.illinois.gov
).
"CFR" means the Code of Federal Regulations.
"GATA" means the Grant Accountability and Transparency Act [30
				ILCS 708  ].
"GATU" means the Grant Accountability and Transparency Unit
				within the Illinois Governor's Office of Management and
				Budget.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7070 - GENERAL GRANTMAKING (EPA) › Section 7070.30 - Incorporation by Reference

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Agency
			 incorporates by reference  2 CFR 200, Subparts A through F and Appendices I
			 through XII, as that Part was in effect on March 1, 2023, except as otherwise
			 indicated at 44 Ill. Adm. Code 7000 or recorded in the Catalog of State
			 Financial Assistance (
https://gata.illinois.gov/grants/csfa.html
).
			 No later amendments or editions of the CFR are incorporated.
b) Copies of the materials that have been
			 incorporated by reference in this Part are available online via the U.S.
			 Government Publishing Office at
http://www.ecfr.gov
or the Agency's website
			 at
http://epa.illinois.gov/topics/grants-loans.html
.
Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 7070 - GENERAL GRANTMAKING (EPA) › Section 7070.40 - Exceptions and Exemptions

Current through Register Vol. 48, No. 28, July 12, 2024
The Agency may submit a request for program-specific exceptions
				or exemptions from GATA. Those exceptions or exemptions granted by GATU will be
				recorded in the CFSA. This Part is not applicable when different provisions are
				required by State or federal law.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.10 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
The Department of Commerce and Community Affairs is responsible
				for the administration of various state and federally authorized programs. For
				the purpose of those programs, the Department establishes grants with entities
				throughout the State for their implementation and operation. These rules
				prescribe standard requirements which govern the administration of such grants
				and where applicable, various program rules will incorporate these provisions
				by reference. Any administrative requirements which are unique to a program
				will continue to be addressed in the individual rules which are program
				specific.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
Department - The Department of Commerce and Community
				Affairs.
Director - The Director of the Department of Commerce and
				Community Affairs.
Equipment - Nonexpendable personal property having a useful
				life of more than one year and an acquisition cost of $300 or more per
				unit.
Grant Document - Contract documents between the Department and
				Grantee for a specific program period which details the responsibility of each
				party.
Grantee - The local organization or entity receiving grant
				funds and administering grant program.
Municipality - City, village or incorporated town.
OMB - The federal Office of Management and
				Budget.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.30 - Record Retention Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 Grantee will, as often as deemed necessary by the Department, the Attorney
			 General of the State of Illinois, the Auditor General of the State of Illinois,
			 the Comptroller of the State of Illinois, the Comptroller General of the United
			 States, or any of their duly authorized representatives, permit the Department,
			 the Attorney General of the State of Illinois, the Auditor General of the State
			 of Illinois, the Comptroller of the State of Illinois, the Comptroller General
			 of the United States, or any of their duly authorized representatives to have
			 full access to and the right to examine any pertinent books, documents, papers
			 and records of the Grantee involving transactions related to a grant under this
			 program for three (3) years from the date of submission of the final
			 expenditure report or until audit findings have been resolved, whichever is
			 later. The Grantee shall include in all its contracts under state/federal grant
			 programs a provision that the Department, the Attorney General of the State of
			 Illinois, the Auditor General of the State of Illinois, the Comptroller of the
			 State of Illinois, the Comptroller General of the United States, or any of
			 their duly authorized representatives will have full access to and the right to
			 examine any pertinent books, documents, papers and records of any such
			 contractor involving transactions related to the contract for three (3) years
			 from the final payment under the contract. The term "contract" as used in this
			 clause excludes purchase orders not exceeding $2,500.00.
b) All Grantees must adhere to the provisions
			 contained in the Secretary of State's Regulations (44 Ill. Adm. Code 4000) of
			 the Local Records Commission and Local Records Act (Ill. Rev. Stat. 1983, ch.
			 116, par. 43.101 et seq.).
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.40 - Property Management

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 Grantee retains title to all equipment purchased with grant funds for program
			 operations. The Grantee shall maintain appropriate property records and
			 periodically, at intervals not to exceed two years, conduct an inventory of all
			 equipment or nonexpendable personal property purchased with grant funds.
			 Equipment must be used on the original project as long as needed. While being
			 used on the original project, equipment may be made available for "shared use"
			 with other activities, provided that use will not interfere with its use for
			 the original project. When no longer needed for the original purpose, equipment
			 may be used for other projects (projects of the Department are to be given
			 first priority if there is a choice). The Grantee shall determine whether there
			 is a continued need for equipment, in terms of the original project or
			 purpose.
b) An Equipment
			 Purchase/Acquisition Inventory Listing form indicating equipment or materials
			 purchased with program funds shall accompany the program close-out package,
			 which is sent to the Department following the end of the grant period, if the
			 unit cost is $300.00 or more and the unit has a life span of one or more
			 years.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.50 - Cash Management

Current through Register Vol. 48, No. 28, July 12, 2024
a)
			 Grantees shall make all cash depositories in accounts covered under Federal
			 Depositors Insurance Corporation or Federal Savings and Loan Insurance
			 Corporation agreements.
b) In the
			 event the Department employs a letter of credit procedure, separate accounts
			 must be used by Grantees for each letter of credit.
c) Grantees shall provide for bonding of
			 fiscal employees (i.e., the amount of coverage shall be higher of $100,000 or
			 the highest cash drawdown planned during the grant period). (Refer to
			 Appendices A and B regarding bonding requirements.)
d) The Grantee shall maintain no more than
			 the minimum amount of cash on hand necessary to operate the program (i.e.,
			 three days of average cash disbursements).
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.60 - Interest on Grant Funds

Current through Register Vol. 48, No. 28, July 12, 2024
In accordance with Section 10 of the Illinois Grant Funds
				Recovery Act (Ill. Rev. Stat. 1987, ch. 127, par. 2310 as amended by P.A.
				85-1214, effective August 30, 1988), all interest earned on funds held by the
				Grantee under this grant shall become part of the grant principal when earned
				unless the grant agreement provides otherwise. However, any interest earned on
				funds subject to a Department grant after the grant's expiration date shall
				become part of the grant principal and shall be so treated for all
				purposes.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.80 - Travel Expenses

Current through Register Vol. 48, No. 28, July 12, 2024
Costs in accordance with the State of Illinois Department of
				Central Management Services Travel Regulations (80 Ill. Adm. Code 2800) or
				travel policies set forth in the Grantee's approved budget are allowable for
				expenses for transportation, lodging, subsistence, and related items incurred
				by employees who are in travel status on official business related to the
				state/federal grant program. If the State of Illinois Travel Regulations are
				not followed by the Grantee, the Grantee must have on file its travel policy
				for reference by the Department, the Attorney General of the State of Illinois,
				the Auditor General of the State of Illinois, the Comptroller of the State of
				Illinois, Comptroller General of the United States, or any of their duly
				authorized representatives. The Grantee must retain receipts on file as source
				documentation for travel expenses of its employees.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.85 - Procurement

Current through Register Vol. 48, No. 28, July 12, 2024
The Grantee shall adhere to the following procurement systems
				and procedures:
a) The Grantee may use
			 any part or all of its own procurement systems and procedures to the extent
			 that such systems and procedures or any part thereof do not conflict with
			 Attachment O of Appendices A and B of this Part. Executive Orders and
			 regulations.
b) Except as otherwise
			 authorized by applicable state or federal law or regulations the Grantee shall
			 conduct all procurement transactions, regardless of dollar amount or method of
			 procurement, in a manner that provides for open and free competition.
c) The Grantee shall establish a written code
			 of standards and conduct which will govern the performance of its officers,
			 employees or agents in contracting with or otherwise procuring supplies,
			 equipment, construction or services with funds provided under the
			 agreement.
d) The Grantee shall
			 certify that it has not been convicted of bribery or attempting to bribe an
			 officer or employee of the State of Illinois, nor has the Grantee made an
			 admission of guilt of such conduct which is a matter of record, nor has any
			 official agent, or employee of the Grantee committed bribery or attempted
			 bribery on behalf of the Grantee and pursuant to the direction or authorization
			 of a responsible official of the Grantee (Ill. Rev. Stat. 1987, ch. 127, par.
			 132.10 -1).
e) No officer or employee of the Grantee and
			 no member of its governing body and no public official of the locality in which
			 the program objectives will be carried out who exercises any functions or
			 responsibilities in the review or approval of the undertaking or carrying out
			 of such objectives shall:
1) participate in
			 any decision relating to any contract negotiated under this Grant which affects
			 his personal interest or the interest of any corporation, partnership, or
			 association in which he is, directly or indirectly, interested, or
2) have any financial interest, direct or
			 indirect, in such contract or in the work to be performed under such
			 contract.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.90 - Financial Management Standards

Current through Register Vol. 48, No. 28, July 12, 2024
The Grantee's financial management system shall be structured
				under the Accounting Standards of the Financial Accounting Standards Board of
				the American Institute of Certified Public Accountants (AICPA) (June 1984) to
				maintain control and accountability over program funds. In addition the Grantee
				shall keep records which detail the Grantee's expenditures of grant funds and
				accurately document the Grantee's Expenditure Summary and Payment Request forms
				submitted to the Department.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.100 - Method of Compensation

Current through Register Vol. 48, No. 28, July 12, 2024
Payments to the Grantee are subject to the initiation of an
				invoice voucher. The first payment may be an advance, at the request of the
				Grantee, to offset initial cost associated with program start up. Such an
				advance shall not exceed three (3) days operating needs.
a) The total amount payable to the Grantee
			 shall be paid upon the Department's approval of the Grantee's utilization of
			 the grant funds in conformance with the Grant Budget and with the following
			 requirements:
1) Public Bodies
A) OMB Circular A-87: Cost Principles for
			 State and Local Governments as specified in 4l CFR l-l5.7 (July 1,
			 1984).
B) OMB Circular A-102:
			 Uniform Administrative Requirements for Grants-in-Aid to State and Local
			 Governments as specified in Appendix A of this Part.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.105 - Modification and Amendment of Grant Document

Current through Register Vol. 48, No. 28, July 12, 2024
This grant is subject to revision as follows:
a) Modifications by Operation of Law
This Grant document is subject to such modifications as may be
				required by changes in state or federal law or regulations. Any such required
				modification shall be incorporated into and be part of this grant document as
				fully as if set forth herein.
b) Other Modifications by Department or
			 Grantee
If either the Department or the Grantee desires to modify the
				terms of this grant document other than as set forth in subsection (a), written
				notice of the proposed modification shall be given to the other party. No
				modification shall take effect unless agreed to in writing by both the
				Department and the Grantee, except that if the Department gives the Grantee
				written notice of a proposed modification without the prior written approval of
				the Grantee, the failure of the Grantee to object (in writing, specifying the
				reason(s) for objection), within thirty (30) calendar days from the date of the
				Department's letter notifying the Grantee of such modification, shall be deemed
				approval of the modification by the Grantee. The Department's notice to the
				Grantee shall contain the grantee name, grant number, modification number,
				purpose of the revision and signature of the Department's
				Director.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.120 - Monitoring and Evaluation

Current through Register Vol. 48, No. 28, July 12, 2024
Grantees must permit any agent authorized by the Department,
				upon presentation of credentials to, in accordance with the constitutional
				limitation on administrative searches, have full access to and the right to
				examine any documents, papers, and records of the Grantee involving
				transactions related to a grant from the Department.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.130 - Audits

Current through Register Vol. 48, No. 28, July 12, 2024
a) In compliance
			 with Section 1745(a) of P.L. 97-35 ( 31 U.S.C. 1243 ), the Department shall
			 have prepared an annual independent financial and compliance audit of its
			 Community Development Assistance Program, Illinois Home Energy Assistance
			 Program, and Community Service Block Grant Program (CSBG) grants, and
			 Neighborhood Corps Program grants supported by CSBG funds.
b) Grantees who are subject to the Single
			 Audit Act of 1984 (
			 31
			 U.S.C. 7501 -
			 7507 ) and OMB Circular A-128:
			 Audits of State and Local Governments (50 FR 19114, May 6, 1985) must comply
			 with the provisions of same.
c)
			 Grantees intending to procure and manage a financial and compliance audit of
			 their grant, must inform the Department in writing during the first quarter of
			 the grant period. The Grantee must set aside grant funds to support such audit;
			 the Department will not reserve funds for the purpose of auditing a grant for
			 which the grantee has indicated it will procure and manage an audit. If the
			 Grantee fails to have an audit performed within one year from the end of its
			 fiscal year, the Department will withhold current grant funds from the Grantee
			 until previous audit commitments have been met.
d) The following requirements will apply to
			 financial and compliance audits procured and managed by the Department.
1) The Department will procure and manage the
			 audit of grants, except in the case where the Grantee is conducting the audit
			 in accordance with subsection (c) or an audit is conducted as a mandatory
			 requirement of a federal OMB Circular. Such audits will satisfy the
			 Department's audit requirements where grant activities are included in the
			 audits and the audits are performed and the reports prepared per federal and
			 state requirements.
2) The
			 Department will make payment for audits of Illinois Home Energy Assistance
			 Program grants. The CSBG Grantee will make payment for audits of CSBG grants
			 and Neighborhood Corps Programs administered through CSBG grantees.
3) Audits of appropriate program records must
			 be performed by an independent public accountant, certified and licensed by
			 authority of the State of Illinois. The audit must be conducted in accordance
			 with generally accepted government auditing standards adopted by the AICPA
			 (1981).
4) When audits are procured
			 by the Department, the Grantee will:
A) work
			 cooperatively with the audit firm selected;
B) actively work with both the audit firm and
			 the Department to resolve any and all audit findings; and
C) work cooperatively with the Department's
			 staff in preparing for, conducting, and resolving audits.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.140 - Complaint Process

Current through Register Vol. 48, No. 28, July 12, 2024
In the event of a Grantee complaint, the Department will follow
				the procedures outlined in the Administrative Review Law (Ill. Rev. Stat. 1985,
				ch. 110, pars. 3-101 et seq.)
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.160 - Nondiscrimination

Current through Register Vol. 48, No. 28, July 12, 2024
a) In carrying out
			 the program, the Grantee shall not discriminate against any employee or
			 applicant for employment because of race, color, religion, sex, national
			 origin, ancestry, age, physical or mental handicap unrelated to ability,
			 marital status, or unfavorable discharge from military service. The Grantee
			 shall take affirmative action to insure that applicants for employment are
			 employed, and that employees are treated during employment, without regard to
			 their race, color, religion, sex, national origin, ancestry, age, physical or
			 mental handicap unrelated to ability, marital status, or unfavorable discharge
			 from military service. Such action shall include, but not be limited to, the
			 following: employment, upgrading, demotion, or transfer; recruitment or
			 recruitment advertising; layoff or termination; rates of pay or other forms of
			 compensation; and selection for training, including apprenticeship. The Grantee
			 shall post in conspicuous places, available to employees and applicants for
			 employment, notices to be provided by the Government setting forth the
			 provisions of this nondiscrimination clause. The Grantee shall state that all
			 qualified applicants will receive consideration for employment without regard
			 to race, color, religion, sex, national origin, ancestry, age, physical or
			 mental handicap unrelated to ability, marital status, or unfavorable discharge
			 from military service.
b) The
			 Grantee shall refrain from unlawful discrimination in employment and will
			 undertake affirmative action to assure equality of employment opportunity and
			 eliminate the effects of past discrimination in accordance with the Illinois
			 Human Rights Act (Ill. Rev. Stat. 1987, ch. 68, pars. 1-101 et seq.); Section
			 504 of the Rehabilitation Act of 1973 (
			 29 U.S.C.
			 794 ); the Age Discrimination Act of 1975 (
			 42 U.S.C.
			 6106 -
			 6107 ); and Title VI
			 of the Civil Rights Act of 1964 (24 CFR I).
c) The Grantee shall cause or require to be
			 inserted in any contract and subcontract for work, or modification thereof, all
			 applicable Federal Equal Employment Opportunity Provisions including, but not
			 limited to, the provisions contained in subsections (a) and (b).
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.170 - Assurances

Current through Register Vol. 48, No. 28, July 12, 2024
The Grantee assures that with respect to the Grant that:
a) It possesses legal authority to apply for
			 the Grant and to execute the grant agreement and to carry out the proposed
			 program.
b) It will comply with the
			 state Freedom of Information Act (Ill. Rev. Stat. 1987, ch. 116, pars. 201 et
			 seq.) and when applicable, the federal Freedom of Information Act (
			 5
			 U.S.C. 552 ).
c) Grantees receiving federal grant funds
			 will comply with the provisions of the Hatch Act (
			 5
			 U.S.C. 1501 -
			 1508 ) which
			 limits the political activity of employees.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.175 - Integration Clause

Current through Register Vol. 48, No. 28, July 12, 2024
Each grant document shall contain an agreement between the
				parties that the agreement, with attachments, as written, is the full and
				complete agreement between the parties and that there are no oral agreements or
				understandings between the parties other than what has been reduced to writing
				therein.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.180 - Severability Clause

Current through Register Vol. 48, No. 28, July 12, 2024
If any provision under the agreement or its application to any
				person or circumstance is held invalid by any court of competent jurisdiction,
				this invalidity does not affect any other provision or its application of the
				agreement which can be given effect without the invalid provision of
				application.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.190 - State Not Liable

Current through Register Vol. 48, No. 28, July 12, 2024
The Grantee shall save the State of Illinois harmless from any
				and all claims, demands, and actions based upon or arising out of any services
				performed by themselves or by their associates and employers under this Grant.
				The Department by entering into this grant agreement does not pledge or promise
				to pledge the assets of the State, nor does it promise to pay any compensation
				payable to the Grantee or its subrecipients from any monies of the treasury of
				the State except such monies as shall be granted and paid to the Grantee by the
				Department.
Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 1 - STANDARD GRANT ADMINISTRATIVE REQUIREMENTS › Section 1.195 - Insurance

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Grantee
			 agrees to assume all risk of loss and to indemnify and hold the Department, its
			 officers, agents and employees, harmless from and against any and all
			 liabilities, demands, claims, damages, suits, costs, fees, and expenses
			 incident thereto, for injuries or death to persons and for loss of, damage to,
			 or destruction of property because of Grantee's negligence, intentional acts or
			 omissions. In the event of any demand or claim, the Department will notify the
			 Grantee in writing. The Department may elect to defend any such demand or claim
			 against the Department and will be entitled to be paid by the Grantee for all
			 damages.
b) The Grantee shall
			 provide workers' compensation insurance where the same is required, and shall
			 accept full responsibility for the payment of unemployment insurance, premiums
			 for Workers' Compensation, Social Security, and retirement and health insurance
			 benefits, as well as all income tax deductions and any other taxes or payroll
			 deductions required by law for its employees who are performing services
			 specified by the grant document.