reglab/statecodes huggingface dataset:
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 225.60 - Retention of Business Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Each business partner shall maintain all
				  business records related to the BPA program. These records shall be retained
				  for the term of the BPA permit in which they pertain, for three years following
				  the termination, cancellation or expiration of the BPA permit and during any
				  ongoing examination, audit and investigation pursuant to Sections
				  225.63 and
				  225.66 of these
				  regulations.
(b) Upon the
				  department's request, all business records shall be immediately made available
				  during normal business hours to the department's representative.
(1) A business partner's out-of-state site
				  locations may be issued a permit only if the business partner agrees in
				  writing, and subject to the sole discretion of the BPA Program Administrator,
				  to (1) make the business records available in California for an examination,
				  investigation or to complete an audit or
(2) pay the reasonable costs of an
				  examination, audit or investigation, including but not limited to the expenses
				  for travel, meals and lodging of the department's representative incurred
				  during an investigation or audit made at the business partner's out-of-state
				  location.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 225.63 - Audit Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  This section shall not apply to a second-line business partner. A business
				  partner shall hire an independent auditor to perform three compliance audits
				  during the term of the BPA contract. The audits shall be conducted by an
				  independent auditor in accordance with generally accepted government auditing
				  standards and the department's BPA Audit Plan, which consists of the
				  Independent Audit Plan (August 30, 2002) and Independent Audit Program (August
				  30, 2002). The independent auditor shall keep confidential the department's
				  business practices obtained in the course of an audit.
(1) An audit is required for each 12 month
				  period of the BPA contract. Each audit shall be completed within 90 days of the
				  end of each 12 month audit period. A copy of the audit report, including any
				  findings and recommendations, shall be submitted to the department within 60
				  days of completion of each audit.
(2) The independent auditor shall be licensed
				  as a certified public accountant in good standing in the state where the site
				  is located.
(3) The independent
				  auditor shall not be part of the ownership or involved in the operation or
				  overview of any part of the business partner's
				  business(es).
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 225.66 - Investigation and Review

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  department may exercise any and all authority and powers available to it under
				  any other provisions of law to administer and enforce this article, including,
				  but not limited to, examining, auditing and investigating the business
				  partner's books and records, and charging and collecting the reasonable costs
				  for these activities. Any civil, criminal, and administrative authority and
				  remedies available to the department may be sought and employed in any
				  combination deemed advisable by the department to enforce the provisions of
				  this article. Nothing in this section shall be construed to impair or impede
				  the department's authority under any other provision of law.
(b) The State may examine, audit, or
				  investigate a business partner's activities under Vehicle Code section
				  1685, these
				  regulations, and any agreement between a business partner and the State even if
				  the BPA contract or permit is terminated, cancelled, revoked, suspended, or
				  expired. The examination, audit or investigation may relate to any matter,
				  including, but not limited to, procedures, operations and finances relating to
				  the business partner activity. The business partner shall make available to the
				  State all of its records and reports relating to the conduct of the activity,
				  whether hard copy, or stored in electronic media. Failure by a business partner
				  to comply with the provisions of this section shall be cause for immediate
				  cancellation of a business partner's permit and contract, if
				  applicable.
(c) Whenever the
				  department examines, audits or investigates any business partner, that business
				  partner shall pay, within 30 days after receipt of a statement from the
				  department, the reasonable costs incurred by the department for the performance
				  of the examination, audit or investigation, including, but not limited to:
(1) The reasonable amount of the salary
				  and/or other compensation paid to the persons making the examination, audit or
				  investigation.
(2) The reasonable
				  expenses for travel, meals and lodging of the persons making the examination,
				  audit or investigation.
(3) The
				  reasonable amount of any other expenses, including
				  overhead.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 225.69 - Cancellation or Termination of a BPA Contract and Permit

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) A first-line business partner and
				  first-line service provider shall cancel a BPA contract and permit by notifying
				  the BPA Program Administrator in a signed and written notification on business
				  partner letterhead and sent by facsimile, U.S. mail, or private courier no less
				  than 30 days prior to the cancellation.
(1) A
				  second-line business partner shall cancel a BPA permit by notifying its
				  first-line service provider and the BPA Program Administrator in signed and
				  written notification on business partner letterhead and sent by facsimile, U.S.
				  mail, or private courier no less than thirty (30) days prior to the
				  cancellation.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 225.72 - Site Closure

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) A
				  first-line service provider shall comply with the following procedures to close
				  a site location within 30 days of cancellation, termination, revocation, or
				  expiration of the BPA contract and/or permit:
(1) The first-line service provider shall
				  collect all unassigned accountable and controlled inventory from all of its
				  second-line business partner sites.
(2) The first-line service provider shall
				  complete a Physical Inventory (Non-DMV Entities) form, ADM 175A (Rev. 2/2000),
				  which is hereby incorporated by reference, by recording all of the unassigned
				  accountable inventory on the form and signing the form.
(3) The first-line service provider shall
				  update the status of its unassigned accountable inventory on the BPA Inventory
				  Database system.
(4) The first-line
				  service provider shall return the Physical Inventory (Non-DMV Entities) form
				  and all unassigned accountable inventory by trackable U.S. mail or private
				  carrier to: Department of Motor Vehicles, Forms and Accountable Items Section,
				  2570 24th Street, MS G202, Sacramento, CA 95818.
(5) The first-line service provider shall
				  return all unassigned controlled inventory by trackable U.S. mail or private
				  carrier to: Department of Motor Vehicles, Inventory Management, 4201 Sierra
				  Point Drive, Suite 112, Sacramento, CA 95834.
(6) The first-line service provider shall
				  return all transactions and supporting documentation by trackable U.S. mail or
				  private carrier to: Department of Motor Vehicles, Business Partner Automation
				  Audits Unit, 2415 1st Ave, MS C380, Sacramento, CA 95818.
(7) The first-line service provider shall
				  return the permit by trackable U.S. mail or private carrier to: Department of
				  Motor Vehicles, BPA Program Administrator, 2415 1st Avenue, MS C383,
				  Sacramento, CA 95818.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.00 - Definitions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) "Interstate
				  Carrier Program" is the program established by the department to allow
				  Interstate Carrier Program partners to provide electronic International
				  Registration Plan vehicle registration services.
(b) "Interstate Carrier Program partner" is a
				  person or entity that meets the requirements of section
				  226.02 and has been issued an
				  Interstate Carrier Partner permit by the department.
(c) "Business owner" means the sole owner,
				  partner (except for limited partner), limited liability company members, or
				  private and public corporation shareholders with 10% or more interest in the
				  corporation.
(d) "Designated
				  employee" means any employee who has been identified by an Interstate Carrier
				  Program applicant/partner.
(e)
				  "Accountable Inventory" is the International Registration Plan apportioned
				  license plates and the International Registration Plan apportioned year
				  stickers that have been assigned a unique serial number by the department.
				  Accountable Inventory is at all times the property of the department.
(f) "Controlled Inventory" is the Commercial
				  Vehicle Registration Act weight decals and the Commercial Vehicle Registration
				  Act year stickers and plate month stickers. Controlled Inventory is at all
				  times the property of the department.
(g) "Business Records", for the purposes of
				  this article, means International Registration Plan vehicle registration
				  documents, correspondence between the Interstate Carrier Program partner and
				  the department's Interstate Carrier Program administrator, and all completed
				  departmental forms and reports related to the partnership between the
				  department and the Interstate Carrier Program partner.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.02 - Interstate Carrier Program Partner Application Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) An applicant
				  applying to participate in the department's Interstate Carrier Program must be
				  one of the following:
(1) A vehicle leasing
				  company or vehicle rental company that processes International Registration
				  Plan vehicle registrations for their own business purposes.
(2) A Registration Service as defined in
				  Vehicle Code section
				  505.2 holding
				  a valid registration service license issued by the department.
(3) A Motor Carrier Association as defined in
				  Vehicle Code section
				  1685.1(b).
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.04 - Financial Security Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) An Interstate Carrier Program partner
				  shall maintain a surety bond in the amount of $50,000 for the term of the
				  Interstate Carrier Program permit and for the three years following its
				  expiration.
(b) The Interstate
				  Carrier Program partner shall notify the department's Interstate Carrier
				  Program Administrator of a change in bond status no more than one business day
				  after the effective date.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.06 - Interstate Carrier Program Permit and Permit Authority

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Interstate Carrier Program Permit,
				  REG 200 I (NEW 11/2017), which is hereby incorporated by reference, shall be
				  valid for 36 months and displayed in the Interstate Carrier Program partner's
				  business within view of customers.
(b) The Interstate Carrier Program permit
				  expiration date will be the same for the primary office and subsequent branch
				  offices.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.10 - Review for Criminal History

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) In reaching a decision for approval or
				  disapproval of an Interstate Carrier Program permit application, the
				  department's Interstate Carrier Program Administrator or the department's
				  designee shall review and consider the criminal history information provided by
				  the California Attorney General pursuant to Penal Code section
				  11105(b)(10).
				  The department's Interstate Carrier Program Administrator or department's
				  designee shall also consider the recommendation of the Licensing Operations
				  Division's Occupation Licensing Branch Chief or his/her designee.
(b) Deviation from the department designee or
				  Licensing Operations Division's recommendation is appropriate when the Director
				  or his/her designee determines that the facts warrant such a deviation, for
				  example, the presence of mitigating factors.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.16 - Electronic Fund Transfer

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) An
				  Interstate Carrier Program partner shall comply with all terms and conditions
				  of the Electronic Fund Transfer Authorization Form California Department of
				  Motor Vehicles (CADMV) and Interstate Carrier Program (ICP) form, REG 214 I
				  (NEW 11/2017), that provides for payments to the department of the fees
				  collected by the Interstate Carrier Program partner and due to the
				  department.
(b) When the department
				  is notified by the financial institution, designated on the Electronic Fund
				  Transfer Authorization Form California Department of Motor Vehicles (CADMV) and
				  Interstate Carrier Program (ICP) form, REG 214 I (NEW 11/2017), of insufficient
				  funds or closed account status, the department shall suspend interface access
				  until payment of all monies due.
(c) The Interstate Carrier Program partner
				  shall notify the department's Interstate Carrier Program Administrator of a
				  change in the bank account from which funds are drawn from, by submitting a
				  completed Electronic Fund Transfer Authorization Form California Department of
				  Motor Vehicles (CADMV) and Interstate Carrier Program (ICP) form, REG 214 I
				  (NEW 11/2017), no less than 60 calendar days prior to the effective date of the
				  change.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.18 - Use and Retention of Information

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Interstate Carrier Program partner
				  shall not use any information received from a customer or the department for
				  any purpose other than the purposes authorized by this article and is
				  prohibited from using information from the department for personal reasons,
				  including making personal inquiries or processing personal transactions for
				  friends or relatives.
(b) All
				  information shall be treated as confidential or restricted and shall retain the
				  protections provided by Vehicle Code sections
				  1808.21,
				  1808.45,
				  1808.46, and
				  1808.47.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						1808.21,
						1808.45,
						1808.46 and
						1808.47,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.20 - Renewal of Permit

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  Interstate Carrier Program partner shall initiate and complete the renewal
				  process. An Interstate Carrier Program partner renewal applicant shall submit
				  prior to 30 days of the permit expiration date the following to the
				  department's Interstate Carrier Program Administrator:
(1) A completed and signed Interstate Carrier
				  Program Renewal Application form, REG 203 I (NEW 11/2017), which is hereby
				  incorporated by reference.
(2) A
				  renewal fee of $269.
(3) A copy of
				  the Interstate Carrier Program partner's valid Occupational License, if a
				  registration service.
(4) A
				  completed and signed Interstate Carrier Program (ICP) Security Agreement form,
				  REG 216 I (NEW 11/2017).
(5) A
				  completed and signed Request for Live Scan Service Application Submission form,
				  DMV 8016 (Rev. 10/2017), for each owner and designated employee. The DMV 8016
				  (Rev. 10/2017) shall be completed no more than 60 days prior to the expiration
				  of the permit term.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.22 - Interstate Carrier Program Partner Responsibilities - Inventory Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  The Interstate Carrier Program partner shall be solely responsible for
				  accountable and controlled inventory under their control.
(b) Accountable and controlled inventory
				  shall be placed in secured areas and be accessible to and distributed only by a
				  designated employee and remain secured at all times as specified in these
				  regulations.
(c) The Interstate
				  Carrier Program partner shall have on hand no more than three months' supply of
				  accountable inventory at any one time. Three months' supply is based on
				  historical data for inventory usage.
(d) The Interstate Carrier Program partner
				  shall complete and submit the Interstate Carrier Program (ICP) Inventory Order
				  Form, REG 215 I (NEW 11/2017), which is hereby incorporated by reference, to
				  request a supply of accountable and controlled inventory from the
				  department.
(e) The Interstate
				  Carrier Program partner shall allow 30 calendar days for an inventory order to
				  be processed.
(f) The Interstate
				  Carrier Program partner shall conduct a quarterly inventory, per office of
				  unassigned accountable and controlled inventory, and complete and submit the
				  Interstate Carrier Program (ICP) Quarterly Inventory Report form, REG 210 I
				  (NEW 11/2017), which is hereby incorporated by reference.
(g) An Interstate Carrier Program partner
				  shall submit a completed Interstate Carrier Program Inventory Contact Form, REG
				  213 I (NEW 11/2017), which is hereby incorporated by reference, designating any
				  employee authorized to order inventory.
(h) The Interstate Carrier Program partner
				  shall email the department's Interstate Carrier Program Administrator at
				  RODICPAdministrators@dmv.ca.gov prior to any changes to staff authorized to
				  order inventory.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.24 - Interstate Carrier Program Changes

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Interstate Carrier Program partner
				  shall notify the department's Interstate Carrier Program Administrator of a
				  change in a designated employee and/or office contact information by
				  completing, signing and submitting the Interstate Carrier Program Employee
				  Listing form, REG 209 I (NEW 11/2017), which is hereby incorporated by
				  reference, no more than one business day after the effective date.
(b) An Interstate Carrier Program partner
				  shall notify the department's Interstate Carrier Program Administrator, by
				  completing, signing and submitting the Interstate Carrier Program Application
				  for Changes form, REG 201 I (NEW 11/2017), which is hereby incorporated by
				  reference, within the timeframes identified for the changes listed in this
				  section.
(1) Adding a designated employee. An
				  Interstate Carrier Program partner shall not permit any employee to access the
				  International Registration Plan System, inventory, and data unless the
				  Interstate Carrier Program partner has completed the application process and
				  has received written approval from the department's Interstate Carrier Program
				  Administrator.
(2) Deleting a
				  designated employee no more than one business day after the date the employee
				  is no longer employed by the business, or no longer requires access to the
				  International Registration Plan System, inventory, and data.
(3) Terminating a designated employee for
				  cause related to honesty, integrity, good character and reputation shall be
				  made no more than one business day after the termination date.
(4) Closing an office no less than 30 days
				  prior to the closure of the office.
(5) Adding a branch office no less than 60
				  days prior to the addition of the branch office.
(6) Relocation of the primary and/or branch
				  office no less than 60 days prior to the address change.
(7) Changing the business, corporate, Doing
				  Business As (DBA) or Limited Liability Company (LLC) name no more than one
				  business day after the effective date of the name change.
(8) Changing the controlling directors and/or
				  officers of no more than one business day after the effective date of the
				  change.
(9) Changing type of
				  company ownership no more than one business day after the effective date of
				  change.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.26 - Registration Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The Interstate Carrier Program partner shall be responsible
					 for requiring its designated employee to adhere to the following:
(a) All appropriate DMV data received is
				  printed on the day the transaction is completed.
(b) The Interstate Carrier Program partner
				  shall submit a request to the department to cancel any International
				  Registration Plan vehicle registration documents improperly issued on the same
				  day the transaction was processed.
(c) All required department International
				  Registration Plan vehicle registration documents and supporting paper
				  documentation is sent to the department by the next business day via
				  "trackable" mail at the Interstate Carrier Program partner's expense.
(d) All voided or damaged copies of
				  International Registration Plan vehicle registration documents and supporting
				  paper documentation shall be shredded and made not useable for its intended
				  purpose no later than the close of the business day the documents were
				  printed.
(e) All registration
				  documents lost in the mail shall be reconstructed within 30 calendar days from
				  the date of completion by the Interstate Carrier Program partner.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.30 - Information Security Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Interstate Carrier Program partner
				  shall notify the department's Interstate Carrier Program Administrator, of a
				  change in method of compliance with the Interstate Carrier Program (ICP)
				  Security Agreement form, REG 216 I (NEW 11/2017), and/or approved floor plan,
				  no less than 60 days prior to the effective date of the change.
(b) The Interstate Carrier Program partner
				  and its designated employee shall comply with the Information Practices Act of
				  1977 (section
				  1798 et seq. of the Civil Code),
				  the Public Records Act (section
				  6250 et seq. of the Government
				  Code), sections
				  1808.21 and
				  1808.47 of
				  the Vehicle Code, sections
				  11015.5
				  and
				  11019.9 of
				  the Government Code and any and all related statutes pertaining to information
				  security.
(c) In the event of a
				  security breach, the Interstate Carrier Program partner must provide, at its
				  own expense, notification to any person or agency to whom a record pertaining
				  personal information has been disclosed as required under Civil Code section
				  1798.29.
(1) Evidence of compliance shall be a written
				  letter sent by trackable mail to the affected individuals/entities with a copy
				  to the department.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.32 - Transaction Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  The Interstate Carrier Program partner shall ensure the designated employee has
				  been trained prior to accessing the department's International Registration
				  Plan system.
(b) The Interstate
				  Carrier Program partner shall process International Registration Plan vehicle
				  registration transactions as instructed during the International Registration
				  Plan system training.
(c) The
				  Interstate Carrier Program partner shall access the department's database only
				  between the hours of 6:00am and 6:00pm Pacific Time Monday through Friday,
				  excluding California State holidays and furloughs.
(d) The Interstate Carrier Program partner
				  shall maintain a three percent or less monthly processing error rate per
				  office. The error percentage shall be based on the total number of transactions
				  with errors divided by the total number of transactions processed each
				  month.
(e) The Interstate Carrier
				  Program partner shall maintain at least 100 transactions per year per
				  office.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.38 - Retention of Business Records

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Each Interstate Carrier Program partner
				  shall maintain all business records related to the International Registration
				  Plan. The records shall be retained for the term of the Interstate Carrier
				  Program permit in which they pertain, for four years following the revocation
				  or expiration of the Interstate Carrier Program permit and during any ongoing
				  audit, examination, and/or investigation whichever is longer.
(b) Upon the department's request, all
				  business records shall be immediately made available during normal business
				  hours to the department's representative.
(c) The Interstate Carrier Program partner
				  shall retain the business records at the Interstate Carrier Program partner's
				  place of business.
(d) The business
				  records required to be maintained by the Interstate Carrier Program partner
				  pursuant to these Interstate Carrier Program regulations under Article 3.6 are
				  records of the department.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.40 - Audit Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  The department may conduct audits of the Interstate Carrier Program partner's
				  program activities even if the Interstate Carrier Program partner's permit is
				  revoked, suspended, or expired.
(b)
				  The Interstate Carrier Program partner shall make available to the department,
				  at the Interstate Carrier Program partner's principal place of business during
				  normal business hours, all of its records and reports required to be retained,
				  immediately upon a request from the department.
(c) The Interstate Carrier Program partner
				  shall make available its owners, managers, business representatives and
				  employees to the department during any and all audits.
(d) The Interstate Carrier Program partner
				  shall pay the actual amount of the salary and other compensation paid to
				  department staff and actual expenses for travel, meals, and lodging for the
				  department staff incurred during the audit within 30 calendar days of receipt
				  of an invoice from the department.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.42 - Investigation and Review

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The
				  department may exercise any and all authority available to it under any
				  provisions of law, civil, criminal and administrative, to administer and
				  enforce this article, including but not limited to, examining and investigating
				  the Interstate Carrier Program partner's books and records.
(b) The State may examine or investigate an
				  Interstate Carrier Program partner's activities under Vehicle Code section
				  1685.1, these
				  regulations, and any permit issued to the partner even if the permit is
				  revoked, suspended, or expired. The examination or investigation may relate to
				  any matter, including but not limited to procedures, operations and finances
				  relating to the Interstate Carrier Program partner activities. The Interstate
				  Carrier Program partner shall make available to the department all of its
				  records and reports relating to the conduct of the activity, whether hard copy,
				  or stored in electronic media. Failure by an Interstate Carrier Program partner
				  to comply with the provisions of this section shall be cause for immediate
				  revocation of that Interstate Carrier Program partner's permit, if
				  applicable.
(c) Whenever the
				  department examines or investigates any Interstate Carrier Program partner,
				  that Interstate Carrier Program partner shall pay, within 30 calendar days
				  after receipt of an invoice from the Department, the reasonable costs incurred
				  by the department for the performance of the examination or investigation,
				  including but not limited to:
(1) The
				  reasonable amount of the salary and other compensation paid to the department
				  staff making the examination or investigation.
(2) The reasonable expenses for travel, meals
				  and lodging of the staff making the examination or investigation.
(3) The reasonable amount of any other
				  expenses, including overhead.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.44 - Interstate Carrier Program Permit Suspension

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Department may suspend an Interstate
				  Carrier Program Permit at any time without notice for any cause listed below:
(1) The submission and processing of
				  International Registration Plan vehicle registration applications containing
				  incorrect information.
(2)
				  Insufficient Electronic Funds Transfer funds or a closed designated account for
				  the payment of department transaction fees.
(3) Failure to notify the department's
				  Interstate Carrier Program Administrator of any changes within the timeframes
				  specified in this article.
(4) Two
				  (2) incidents of a lapse of the Surety Bond.
(5) Occupational License has expired or been
				  suspended.
(6) Adverse audit
				  findings.
(7) Error rates that
				  exceed the acceptable monthly percentage rate of three percent in any three
				  months of a six-month period.
(8)
				  Incidents of accountable inventory that is issued out of sequence, issued in
				  error, voided/damaged and not reported to the department, and/or missing two
				  times in any consecutive three month period.
(9) Incomplete, inaccurate, missing, or late
				  reports.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.46 - Interstate Carrier Program Permit Revocation

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The department shall revoke an Interstate
				  Carrier Program permit at any time without notice for any cause listed below:
(1) Three (3) incidents of insufficient
				  Electronic Funds Transfer funds or a closed designated account for the payment
				  of DMV transaction fees within any twelve month time period.
(2) Cancellation of the Surety Bond or three
				  (3) incidents of a lapse of the Surety bond within any twelve month time
				  period.
(3) Three (3) consecutive
				  incidents of the same adverse audit finding reported by the department's Audit
				  Branch or by the annual compliance audit specified in section
				  226.54.
(4) Error rates that exceed the acceptable
				  monthly percentage rate of three percent in any five months within any twelve
				  month time period.
(5) Incidents of
				  accountable inventory that is issued out of sequence, issued in error,
				  voided/damaged and not reported to the department, and/or missing three (3)
				  times in any consecutive three month period.
(6) Failure to meet the minimum transaction
				  requirement within one (1) calendar year as specified in section
				  226.32.
(7) Three (3) incidents of incomplete,
				  inaccurate, missing, or late reports within any twelve month time
				  period.
(8) Failure to possess a
				  valid Occupational License for Registration Services (if applicable).
(9) Fraudulent submission and processing of
				  International Registration Plan vehicle registration applications.
(10) The failure of an Interstate Carrier
				  Program partner to comply with the information security requirements identified
				  in the Interstate Carrier Program (ICP) Security Agreement form, REG 216 I (NEW
				  11/2017).
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.48 - Voluntary Closure of Interstate Carrier Program Business

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
An Interstate Carrier Program partner shall comply with the
					 following to close their primary place of business or a branch location within
					 30 days of cancellation or expiration of the Interstate Carrier Program
					 permit:
(a) The Interstate Carrier
				  Program partner shall complete and submit to the department an Interstate
				  Carrier Program (ICP) Quarterly Inventory Report form, REG 210 I (NEW 11/2017),
				  by recording all of the unassigned accountable and controlled inventory on the
				  form.
(b) The Interstate Carrier
				  Program partner shall allow the department to conduct an inventory
				  reconciliation of the remaining accountable and controlled inventory.
(c) The Interstate Carrier Program partner
				  shall allow the department immediate access during normal business hours to the
				  office to physically remove any unassigned department accountable and
				  controlled inventory.
(d) The
				  Interstate Carrier Program partner shall allow the department immediate access
				  during normal business hours to the office to physically remove all unprocessed
				  transactions and records created in the performance of this article.
(e) The Interstate Carrier Program partner
				  shall allow the department immediate access during normal business hours to the
				  office to physically remove the Interstate Carrier Program Permit, REG 200 I
				  (NEW 11/2017).
(f) The Interstate
				  Carrier Program partner's records and practices related to the International
				  Registration Plan vehicle registration transactions shall be subject to audit
				  by the department or its representatives for a period of four (4) years
				  following the cancellation of the permit. As permitted by state and federal
				  law, the department shall safeguard the Interstate Carrier Program partner's
				  records and practices as being proprietary to the Interstate Carrier Program
				  partner.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.50 - Training Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
				  The Interstate Carrier Program partner shall attend the department's
				  International Registration Plan System training at the partner's
				  expense.
(b) The Interstate Carrier
				  Program partner shall train their designated employee to perform all services
				  and tasks associated with the Interstate Carrier Program.
(c) The Interstate Carrier Program partner
				  shall not develop procedures in conflict with the training provided by the
				  department.
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.52 - Reporting Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
The Interstate Carrier Program partner shall be responsible
					 for maintaining the following reports:
(a) Interstate Carrier Program Daily
				  Transaction Summary Sheet (DTS) form, REG 212 I (NEW 11/2017), which is hereby
				  incorporated by reference (current at all times and sent daily to the
				  International Registration Plan Operations Unit via email to
				  RODICPOperations@dmv.ca.gov).
(b)
				  Interstate Carrier Program (ICP) Quarterly Inventory Report form, REG 210 I
				  (NEW 11/2017). All Interstate Carrier Program (ICP) Inventory Order forms, REG
				  215 I (NEW 11/2017) and Notice of Transfer of Accountable or Controlled Items
				  forms, ADM 518 (REV. 11/2001), which is hereby incorporated by reference, that
				  correspond to the Interstate Carrier Program (ICP) Quarterly Inventory Report
				  form, REG 210 I (NEW 11/2017) report shall be maintained as well.
(c) Interstate Carrier Program Transactions
				  Per Year Report form, REG 211 I (NEW 11/2017), which is hereby incorporated by
				  reference.
(d) Interstate Carrier
				  Program Employee Listing form, REG 209 I (NEW 11/2017).
1. New
					 section filed 5-30-2019; operative 7-1-2019 (Register 2019, No.
					 22).
Note: Authority cited: Sections
						1651 and
						1685.1,
						Vehicle Code. Reference: Section
						1685.1,
						Vehicle Code.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.6 - Vehicle Industry and Business Enterprises › Section 226.54 - Annual Compliance Audit Requirements

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The Interstate Carrier Program partner
				  shall hire a Certified Public Accountant to perform an annual compliance audit
				  each year during the term of the Interstate Carrier Program Permit for the
				  primary and any branch location and shall submit the audit(s) to the
				  department's Interstate Carrier Program Administrator at the address provided
				  on our webpage. All expenses incurred are the responsibility of the Interstate
				  Carrier Program partner.
(1) The Certified
				  Public Accountant shall be licensed in the state where the office is
				  located.
(2) The Certified Public
				  Accountant shall not have any interest, financial or otherwise, or be involved
				  in any manner with the Interstate Carrier Program partner's business.
(3) The Certified Public Accountant shall
				  conduct the audit in accordance with generally accepted government auditing
				  standards and the department's Interstate Carrier Program Independent Audit
				  Plan Guide for the Interstate Carrier Program Participant form, REG 217 I (NEW
				  11/2017), which is hereby incorporated by reference.
(4) The Interstate Carrier Program partner
				  shall allow the Certified Public Accountant to perform the annual compliance
				  audit according to the Interstate Carrier Program Independent Audit Program
				  Audit Guide For The Certified Public Accountant form, REG 218 I (NEW 11/2017),
				  which is hereby incorporated by reference.
California Code of Regulations › Title 13 - Motor Vehicles › Division 1 - Department of Motor Vehicles › Chapter 1 - Department of Motor Vehicles › Article 3.7 - Testing of Autonomous Vehicles › Section 227.00 - Purpose

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) The regulations
				  in this article implement, interpret and make specific Division 16.6
				  (commencing with section
				  38750) of the
				  Vehicle Code, originally added by Statutes of 2012, Chapter 570 (SB 1298),
				  providing for the regulation of autonomous vehicles operated on public roads in
				  California.
(b) A motor vehicle
				  shall not be operated in autonomous mode on public roads in California except
				  as permitted under Vehicle Code section
				  38750 and the regulations in this
				  article.
1. New
					 article 3.7 (sections
					 227.00-227.52) and section filed
					 5-19-2014; operative 9-16-2014 pursuant to Vehicle Code section
					 38750(f)
					 (Register 2014, No. 21).
2. Amendment of article heading filed
					 2-26-2018; operative 4-1-2018 (Register 2018, No.
					 9).
Note: Authority cited: Sections
						1651 and
						38750,
						Vehicle Code. Reference: Section
						38750,
						Vehicle Code.