California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 1 - State Personnel Board › Subchapter 1.3 - Classifications, Examinations, and Appointments › Article 8 - Examinations › Section 171.1 - Calculating the Amount of Time Required to Satisfy Minimum Qualifications for Experience

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
When determining whether an applicant satisfies the
						minimum amounts of time that may be required to satisfy the minimum
						qualifications for experience, as prescribed in the class specification, the
						following shall apply:
(a) The time
					 required shall have been in a full-time job or its part-time equivalent. A
					 full-time job is the maximum number of hours a person can spend on a job
					 without a requirement that they be given overtime compensation or, where
					 overtime is not applicable, the number of hours required for a person to
					 receive full-time pay for the applicable work period.
(b) When calculating part-time equivalent
					 experience toward satisfying the minimum amounts of full-time experience,
					 173.33 hours of actual time worked equals one month. To determine the years and
					 months worked, an appointing power may use either 52 weeks to equal one year or
					 4.35 to equal the number of weeks in one month, whichever calculation results
					 in greater time worked. As an example, an applicant has three years of
					 qualifying part-time work experience at 10 hours per week. The 52-weeks yearly
					 calculation would be 3 years x 52 weeks x 10 hours = 1560/173.33 = 9.00 months.
					 The 4.35-weeks monthly calculation would be 3 years equals 36 months x 10 hours
					 x 4.35 weeks = 1566/173.33 = 9.03 months. Because the 4.35-weeks monthly
					 calculation results in greater time worked, the 4.35-week monthly calculation
					 must be used.
(c) Where an
					 applicant works in more than one job concurrently, the hours worked per week in
					 each job shall be added together, if the experience gained in the jobs relates
					 to the same or substantially the same requirements enumerated in the minimum
					 qualifications. Calculating the total sum of the applicant's part-time
					 equivalent experience toward satisfying the minimum amounts of full-time
					 experience shall be in accordance with subdivision (b).
(d) To receive experience credit, the
					 applicant's job responsibilities or duties must be performed on a routine
					 basis, either daily, weekly, monthly, or certain times of the year. Experience
					 which may have been gained as an occasional or incidental aspect of the
					 applicant's job is not acceptable. If the applicant is a state employee and the
					 experience in question was gained in an out-of-class assignment, section
					 212 of the Board's regulations
					 shall apply.
(e) Overtime hours
					 worked on the same job for which the employee is entitled to pay for those
					 extra hours worked under the federal Fair Labor and Standards Act (29 U.S.C.A
					 §
											201 et seq.) shall be credited as
					 additional time.
(f) An applicant
					 shall receive credit for qualifying experience in a full-time or part-time job
					 while enrolled in and attending a school, college, university, or similar
					 institution, except where the experience is required as part of the applicant's
					 educational curriculum and the minimum qualifications require those courses of
					 study and/or related academic degree.
(g) If an applicant's position in state
					 service has been reclassified, credit for time in the new class may be given
					 from the date the reclassification was officially approved, even though the
					 actual appointment did not occur until a later date.
(h) If the applicant is a state employee and
					 the experience in question was gained in an out-of-class or training and
					 development assignment, the applicant shall receive credit for qualifying
					 experience in the employee's class of appointment and the class of the
					 assignment.
1. New
						section filed 7-3-90; operative 8-2-90 (Register 90, No. 35).
2.
						Amendment of section heading and section filed 4-27-2017; operative 7-1-2017.
						Submitted to OAL for filing and printing only pursuant to Government Code
						section
						18211
						(Register 2017, No. 17).
3. Amendment of subsection (a) and new
						subsection (h) filed 9-15-2022; operative 10-1-2022 pursuant to Government Code
						section
						18211.
						Submitted to OAL for filing and printing only pursuant to Government Code
						section
						18211
						(Register 2022, No. 37).
Note: Authority cited: Section
						  18701,
						  Government Code. Reference: Section
						  18931,
						  Government Code.