Arkansas Administrative Code › Agency 004 - DEPARTMENT OF CORRECTIONS › Rule 004.00.90-015 - Administrative Regulations, Directives and Memoranda

Current through Register Vol. 49, No. 6, June, 2024
001 Administrative Regulations, Directives
		  and Memoranda
I.
AUTHORITY
:
The Board of Correction is vested with the authority to
			 promulgate Administrative Regulations by Act 50 of 1968 as amended and the
			 Administrative Procedures Act (Act 434 of 1967 as amended).
II.
PURPOSE
:
This Administrative Regulation establishes the process by which
			 the Arkansas Department of Correction formulates, amends and repeals
			 Administrative Regulations, Directives, and Memoranda.
III.
APPLICABILITY
:
Administrative Regulation 001 applies to the Board of Correction,
			 the Director, and such staff as the Director may charge with the responsibility
			 of formulating, amending, and/or reviewing departmental regulations and
			 policies.
IV.
DEFINITIONS
:
A.
Administrative Regulations
: Official statements ,
		  approved by the Board of Correction and the Office of the Attorney General, and
		  filed with the Secretary of State, of the general policies which guide the
		  operation of the Arkansas Department of Correction.
B.
Administrative
		  Directives
: Official statements, authorized by the Director,
		  which explain Administrative Regulations, laws, policies, and establish
		  specific procedures for their implementation throughout the
		  Department.
C.
Administrative Memoranda
: Official statements
		  specifying procedures for applying an Administrative Regulation or Directive, a
		  law or policy to a particular area of operation. An Administrative Memorandum
		  may also be issued to establish day-to-day operational procedures not
		  specifically covered by Administrative Regulation, law or policy. The Deputy
		  Director/ Assistant Director, Administrator, or Warden/Center Supervisor
		  responsible for operation of that area must approve or author the
		  Administrative Memorandum.
V.
POLICY
:
It shall be the policy of the Department to formulate such
			 Administrative Regulations, Directives and Memoranda to provide for the lawful,
			 safe, orderly and responsible operation of the Department. Applicable staff
			 shall be notified of, provided access to, brained if necessary and held
			 responsible for abiding by these policies. The Warden/Center Supervisor is
			 responsible for placement of Regulations, Directives and Memoranda that are
			 applicable to the inmate population in areas where inmates will have access to
			 them. It is the responsibility of the Warden/Center Supervisor to make sure the
			 inmate population is aware of guidelines applicable to them.
VI.
PROCEDURES
:
A. The procedures for formulating, amending
		  or deleting an Administrative Regulation, Directive, or Memorandum will be
		  specified in an Administrative Directive.
B. Those staff authorized to do so, shall
		  issue Administrative Directives and Memoranda, as necessary to guide staff in
		  implementation of Administrative Regulations and to regulate day-to-day
		  operation in specific areas.
C.
		  Pre-Service and In-Service training shall be conducted to familiarize staff
		  with all Administrative Regulations, Directives, and Memoranda. The issuing
		  authority shall ensure that affected staff are notified of, provided access to,
		  trained if necessary and held responsible for abiding by these
		  policies.
D. All Administrative
		  Regulations, Directives and Memoranda should be reviewed, at least
		  annually.
E. Administrative
		  Regulations and Directives shall be distributed to the Deputy and Assistant
		  Directors, Administrators, Wardens/Center Supervisors and others identified by
		  the Management Team. It is mandatory that a current Administrative Regulation
		  manual be maintained by those on the distribution list, and that every employee
		  sign for their copy or after being briefed about the Administrative Regulation.
Board of Correction Approval Date: 11/16/90
Attorney General Review Date: 11/16/90
Date Filed Secy, of Slate: 11/20/90
Supersedes: 001
Dated: 10/20/79