reglab/statecodes huggingface dataset:
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 16 - Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families › Section 17a-16-10 - Use of restraint

Current through July 10, 2024
(a) A child or
			 youth may be put in mechanical restraints under one or more of the following
			 circumstances:
(1) there is reasonable cause
			 to believe that the child or youth may inflict physical injury on himself or
			 others;
(2) as a precaution against
			 escape where there is reasonable cause to believe that the child or youth may
			 run away while being transported from one location to another within or without
			 the institution or facility.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 16 - Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families › Section 17a-16-11 - Use of seclusion

Current through July 10, 2024
(a) A child or
			 youth may be placed in seclusion in an area designated by the head of the
			 institution or facility, for a period not to exceed twenty-four (24) hours
			 under one or more of the following circumstances:
(1) there is reasonable cause to believe that
			 the child or youth may inflict physical injury on another person;
(2) to prevent the child or youth from
			 inflicting property damage;
(3) the
			 child or youth is engaging in uncontrollable disruptive behavior.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 16 - Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families › Section 17a-16-12 - Use of force

Current through July 10, 2024
(a) A staff member
			 is prohibited from the use of physical force against a child or youth except
			 that reasonable force may be used as necessary:
(1) in self defense;
(2) to prevent imminent physical injury to
			 the child or youth or others;
(3)
			 to prevent the child or youth from inflicting serious property
			 damage;
(4) to prevent escape;
			 or
(5) when a child's or youth's
			 refusal to obey an order seriously disrupts the functioning of the institution
			 or facility.
No more force should be used than is necessary to achieve the
				legitimate purpose for which it is used.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 16 - Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families › Section 17a-16-13 - Institutional policies and procedures

Current through July 10, 2024
The head of each institution or facility under the jurisdiction
				of the commissioner shall adopt as needed written policies and procedures to
				apply the foregoing regulations to the particular circumstances of his
				institution and submit them to the commissioner, or his designee, for approval.
				Any amendment or change to these institutional policies and procedures shall
				also be submitted, in writing, to the commissioner, or his designee, for
				approval.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 16 - Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families › Hearings on Out-of-State Transfers › Section 17a-16-14 - Right to hearing (Repealed)

Current through July 10, 2024
For 2014 repeal, see
					 Sec.
					 54 of
					 Public
					 Act 14-187. (June 11,
					 2014)
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 16 - Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families › Hearings on Out-of-State Transfers › Section 17a-16-15 - Purpose of hearing (Repealed)

Current through July 10, 2024
For 2014 repeal, see
					 Sec.
					 54 of
					 Public
					 Act 14-187. (June 11,
					 2014)
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 16 - Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families › Hearings on Out-of-State Transfers › Section 17a-16-16 - Notice of hearing (Repealed)

Current through July 10, 2024
For 2014 repeal, see
					 Sec.
					 54 of
					 Public
					 Act 14-187. (June 11,
					 2014)
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 16 - Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families › Hearings on Out-of-State Transfers › Section 17a-16-17 - Contents of notice (Repealed)

Current through July 10, 2024
For 2014 repeal, see
					 Sec.
					 54 of
					 Public
					 Act 14-187. (June 11,
					 2014)
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 16 - Rights of Children and Youth Under the Supervision of the Commissioner of Children and Families › Hearings on Out-of-State Transfers › Section 17a-16-18 - Hearing procedures (Repealed)

Current through July 10, 2024
For 2014 repeal, see
					 Sec.
					 54 of
					 Public
					 Act 14-187. (June 11,
					 2014)
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-2 - Per diem payment for residential care

Current through July 10, 2024
(a) The department
			 will reimburse on a per diem payment basis each treatment center for the
			 residential care of children under the supervision of the Commissioner. For
			 each treatment center, the system for determining per diem payment rates shall
			 be on a base year (ASCAR) cost-related rate system.
(b) The department shall promulgate annually
			 the per diem payment rates for treatment centers to be effective July 1st of
			 that year, based on costs reported in the ASCAR filed the preceding
			 December.
(c) Per diem payment
			 rates for residential care for each treatment center shall be computed in
			 accordance with Section
			 17a-17-11
			 of these regulations and other applicable sections of these
			 regulations.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-3 - Per diem payment for educational services

Current through July 10, 2024
(a) Per diem
			 payments will be made to a treatment center based on the total number of
			 educational days provided to an individual child or minor in an
			 APSEP.
(b) Per diem payments for
			 APSEP will correspond to the total number of educational days provided. In no
			 event shall an LEA be required to pay or reimburse an APSEP pursuant to this
			 regulation for cost of education provided for a child or minor for more than 30
			 days after the initial placement under the following circumstances:
(1) If the LEA has determined that
			 appropriate educational services cannot be provided to the child or minor at
			 the APSEP; or
(2) If the LEA has
			 determined that the child can be educated in the local public school and the
			 department agrees that provision of education in the local public school will
			 not significantly impair the department's ability to address the noneducational
			 reasons upon which the placement was made.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-4 - ASCAR

Current through July 10, 2024
(a) Each private residential treatment center
			 shall annually file on forms provided by the Commissioner an Audited Single
			 Cost Accounting Report (ASCAR) with the Commissioner by December 1st, for
			 establishing a per diem rate for the subsequent contract year July 1st through
			 June 30th, unless written approval by the Commissioner, after consulting with
			 the SDE, is granted for submission at a later date.
(b) The department shall have a ninety (90)
			 day period commencing on the date a facility submits its single cost report, to
			 prepare a written analysis of that report and to establish a per diem payment
			 for the ensuing fiscal year.
(c)
			 The ASCAR shall be completed in accordance with generally accepted accounting
			 principles and audited in accordance with generally accepted auditing
			 standards. Audited financial statements, notes to same, management report and
			 an auditor's opinion letter shall accompany the ASCAR. The ASCAR must be
			 certified by a certified public accountant.
(d) The ASCAR shall be completed using the
			 accrual basis of accounting method. Changes in the accounting method must have
			 prior written approval of the Commissioner.
(e) Each treatment center may permit
			 emergency residential care placements outside the scope of the approved
			 program, provided the placement is at the request of the department and is
			 consistent with the ability of the treatment center to provide the necessary
			 services for said placement.
(f)
			 Records generated by the treatment center for purposes of reporting to the
			 Commissioner must be retained for a minimum of three years from the date of
			 submission of the relevant annual report.
(g) The Commissioner and the state auditors
			 may audit all supporting accounting and business records and all records
			 relating to the provision of services to children.
(h)
Information to be provided on the
			 ASCAR shall include:
(1) Allowable,
			 appropriately allocated residential care costs incurred during the previous
			 contract year.
(2) Non-allowable
			 costs incurred during the previous contract year.
(3) Real property expenses include all
			 properly allocated direct expenses arising from the occupancy and use of the
			 land, buildings, offices and other facilities owned or leased.
(4) Offsets to allowable costs that accrued
			 during the previous contract year.
(5) All revenue generated by the treatment
			 center during the previous contract year.
(6) A description of all other programs
			 offered by the treatment center and the costs of each program.
(7) Projected income for the next contract
			 year from any source other than LEAs, SDE and the department.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-5 - Allowable costs

Current through July 10, 2024
(a)
Residential Care Costs:
(1)
			 Allowable residential care costs are limited to those allowable costs properly
			 allocated, in accordance with Section
			 17a-17-8 of
			 these regulations, to residential care.
(2) Allowable residential care costs include
			 costs of meals and food service, clothing, laundry, maintenance, housekeeping,
			 transportation, utilities, fuel, property-related insurance, property taxes and
			 real property expenses.
(3) Real
			 property expenses include all properly allocated direct expenses arising from
			 the occupancy and use of the land, buildings, offices and other facilities
			 owned or leased.
(4) Allowable
			 residential care costs also include the properly allocated cost of movable
			 equipment based upon depreciation and interest according to generally accepted
			 accounting principles.
(5) A
			 properly allocated amount for reasonable interest expense required to obtain
			 necessary working capital is also an allowable residential care cost.
(6) Costs for medical and dental services are
			 allowable residential care costs to the extent these services are not covered
			 by Title XIX.
(7) Allowable
			 residential care costs are separated into three cost components: Personal
			 Services, Other Expenses and Fixed Expenses.
(8) Except for increases previously approved
			 by the department, increases in the residential care cost components of
			 Personal Services and Other Expenses, in their respective aggregate by
			 activity, over the previous contract year are limited to the increase in the
			 Consumer Price Index as published in July of the year of the last reported
			 ASCAR plus 2% or the actual reported increase in allowable residential care
			 cost components as reported in said ASCAR, whichever is the lesser. Increases
			 in the residential care cost component of Fixed Expenses over the previous
			 contract year will be fully reimbursed, subject to review, except that
			 increases in workers' compensation, dental insurance, hospital insurance,
			 retirement, and other fringes resulting from revision, modification or
			 expansion of benefit plans, unless such changes in benefit plans were
			 previously approved by the department, are non-allowable costs.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-6 - Non-allowable costs

Current through July 10, 2024
Costs that are not allowable include but are not limited
				to:
(a) Legal, accounting,
			 professional services and related costs incurred to represent the agency in any
			 actions against federal, state or local agencies.
(b) Fines and penalties.
(c) Bad debts and the costs of action to
			 collect receivables.
(d)
			 Advertisement (except for recruitment of personnel).
(e) Contributions.
(f) Medical and dental services, to the
			 extent these services are covered by Title XIX.
(g) Fund-raising expenses to the extent that
			 these expenses exceed the amount of contributions used to offset allowable
			 costs.
(h) Payments made by the
			 treatment center to a related party are non-allowable unless the treatment
			 center provided sufficient data to satisfy the Commissioner that said costs
			 were necessary and reasonable.
(i)
			 Educational services costs incurred not in accordance with an IEP.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-7 - Depreciation/use allowance

Current through July 10, 2024
(a) The
			 straight-line method of calculating depreciation shall be used to compute the
			 useful life of equipment valued at $500 or more based on the initial
			 acquisition cost. Useful life shall be calculated in accordance with the
			 American Hospital Association publication "Estimated Useful Life of Depreciable
			 Hospital Assets," 1983 Edition.
(b)
			 Treatment centers may convert their existing depreciation reports to schedules
			 which are consistent with the straight-line method as specified
			 above.
(c) Total depreciation
			 charges throughout the useful life of the equipment or real property shall not
			 exceed the original cost of acquisition.
(d) Charges for depreciation shall be
			 supported by adequate property records, including acquisition date and cost,
			 and the depreciation period and the amount charged each cost period where
			 applicable.
(e) Physical
			 inventories shall be taken and documented at least once every two years for
			 depreciable equipment.
(f) Gains or
			 losses on the sale, retirement or other disposition of vehicles and other
			 equipment shall be included as credits or charges in the year in which they
			 occur.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-8 - Allocating costs

Current through July 10, 2024
(a) A portion of
			 allowable costs properly attributable to the provision of educational services
			 shall be allocated in accordance with this section.
(b) Allocations shall be based on floor space
			 utilization, in the case of real property expenses, utilities, fuel,
			 property-related insurance, property taxes, housekeeping, maintenance, and
			 reasonable interest expenses.
(1) The
			 calculation of floor space utilized shall be based on the percent of actual
			 square feet available that is used by the treatment center for either
			 residential care or educational services or both. Common area square footage is
			 not includable in this calculation. Common area refers to space used for
			 lobbies, recreational areas, administrative areas, maintenance and food
			 service.
(2) To the extent that the
			 same space is used for both residential care and educational services, the
			 percentage of time reserved for each use shall be the basis for allocating
			 floor space under this section.
(3)
			 Changes in the floor space for a program during the budget year that are
			 greater than 5% of the existing floor space must be fully explained and must
			 receive prior written approval from the Commissioner.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-9 - Offsets to allowable costs

Current through July 10, 2024
(a) Grants, gifts,
			 fund-raising and endowment income anticipated to be received during the next
			 contract year and specifically designated by the donor for payment of allowable
			 costs shall be offset against those costs and allocated to either residential
			 care or educational services.
(b)
			 Payments anticipated during the next contract year from governmental sources
			 other than local education agencies, the department or SDE shall offset
			 allowable costs.
(c) At the
			 discretion of the treatment center, a portion of non-designated income
			 anticipated for the next contract year may be included to offset allowable
			 costs. Such designation shall not be considered an offset to allowable costs in
			 future years.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-10 - Calculation of revenue

Current through July 10, 2024
(a) Treatment
			 centers must identify and list all revenue or income earned and/or donated
			 during the fiscal year on the ASCAR. All sources of and restrictions on this
			 income must be listed. The use of non-designated income must also be
			 listed.
(b) Treatment centers must
			 allocate revenue to residential care, educational services or other programs
			 based on restrictions and/or use of the income.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-12 - Computation of per diem payment rate for educational services

Current through July 10, 2024
(a) The calculation of a per diem payment
			 rate for educational services will be based on the operational program and the
			 ASCAR; specifically, properly allocated costs for educational services during
			 the past contract period, less revenue and offsets allocated to education
			 services will provide net educational services cost which is the basis for
			 computing the per diem payment rate.
(b) The net educational services cost shall
			 be updated for the two year period between the year being reported and the year
			 for which the rate is being set as follows:
The first year following the reporting year will be updated by
				applying the legislative increase for the private facilities' portion of the
				Board and Care account for that year. The second year following the reporting
				year will be updated by applying the percentage increase for the private
				facilities' portion of the Board and Care account as promulgated in the
				Governor's budget document.
(c) Other requests for adjustments must be
			 supported by complete documentation; only those adjustments deemed necessary by
			 SDE, in consultation with the appropriate LEA, for the provision of educational
			 services will be considered.
(d)
			 The per diem payment rate for educational services will be calculated as
			 follows:
The adjusted net educational services cost divided by the total
				number of educational days delivered to all children and other minors at the
				APSEP during the past contract year equals the per diem payment rate for
				educational services.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-13 - Temporary supplement

Current through July 10, 2024
(a) A treatment
			 center may apply to the Commissioner for a temporary per diem payment rate
			 supplement for additional residential care not included in the approved
			 program. The need for temporary supplement for residential care must be
			 documented and submitted to the Commissioner for approval.
(b) A treatment center may apply to the SDE
			 for a temporary rate supplement for additional educational services required by
			 extraordinary conditions. The need for temporary rate supplement for
			 educational services must be documented and approved by the SDE.
(c) Temporary supplements shall not remain in
			 effect longer than twelve months.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-14 - Interim rate-setting for newly licensed treatment center

Current through July 10, 2024
(a) All newly-licensed treatment centers
			 shall file a proposed operational program with the Commissioner along with a
			 proposed budget on forms provided by the Commissioner.
(b)
Proposed budgets shall include the
			 following information:
(1) Anticipated
			 allowable and properly allocated residential care costs.
(2) Anticipated educational service
			 costs.
(3) Anticipated properly
			 allocated revenue.
(4) Anticipated
			 properly allocated offsets to allowable costs.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-15 - Post-audit adjustments

Current through July 10, 2024
(a) If an audit of
			 the treatment center's records reveals errors which have resulted in
			 overpayment to the treatment center, the department in consultation with SDE
			 may make further adjustments to the per diem payment rate(s) for the treatment
			 center or may request immediate reimbursement for this overpayment. In the case
			 of adjustments to be made to the per diem payment rate(s), the department will
			 provide 30 days notice to the treatment center and an opportunity for the
			 treatment center to review the audit report. The Commissioner may request
			 financial assurances from the treatment center in the event the treatment
			 center has been cited by the department or SDE on more than one occasion for
			 erroneous reports.
(b) If an audit
			 of the treatment center's records reveals an underpayment to the treatment
			 center, the department in consultation with SDE, may make further adjustments
			 to the per diem payment rate(s) for the treatment center or, if the treatment
			 center is no longer receiving per diem payments, appropriate reimbursement may
			 be made.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 17 - Single Cost Accounting System for Payment of Room and Board and Educational Expenses › Section 17a-17-16 - Hearings

Current through July 10, 2024
(a) Any treatment center which is aggrieved
			 by the rate making decision for residential care pursuant to these regulations,
			 may, within 30 days after written notice thereof, file with the Commissioner of
			 the department a written request for a hearing on all items of aggrievement:
Said hearing and all subsequent appeals therefrom shall be
				conducted in accordance with the provisions of Connecticut General Statutes
				Section
				4-176e et.
				seq.
(b) Any treatment
			 center which is aggrieved by the rate making decision for educational services
			 pursuant to these regulations, may, within 30 days after written notice
			 thereof, file with the Commissioner of SDE a written request for a hearing on
			 all items of aggrievement:
Said hearing and all subsequent appeals therefrom shall be
				conducted in accordance with the provisions of Connecticut General Statutes
				Section
				4-176e et.
				seq.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Section 17a-20-1 - Application for funds

Current through July 10, 2024
Application for funds under Section
				17a-20
				of the General Statutes shall be made on forms to be provided by the State
				Department of Children and Families, hereinafter referred to as the Department.
				The application shall set forth a definition of the principal towns and areas
				to be served by the applicant; background of the organization submitting the
				application; description of children/youth and families to be served; rationale
				and need for the service; service objectives and description of expected
				achievement or outcome during the total service period.
The applicant shall submit, upon request of the Department,
				details pertaining to its corporate status and authority, if incorporated, or
				other information pertaining to its legal status and authority.
The applicant and the Department shall develop the method
				proposed to assess the program's effectiveness. The applicant shall set forth a
				written plan by which it proposes to coordinate its activities with those of
				other community agencies and organizations presently providing mental health
				services to children/youth and their families or contributing in any way to the
				continuum of services to children/youth in the area. Copies of all formal
				agreements with other community agencies must be attached to the
				application.
The applicant shall describe on forms provided by the
				Department the personnel requirements and qualifications needed to carry out
				its program proposal.
A detailed budget of anticipated program expenses in
				implementing the proposal and a statement showing the anticipated income
				specifying the sources of such income must be included.
The applicant shall submit five copies of the application to
				the Department.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Section 17a-20-2 - Review of application

Current through July 10, 2024
The Department shall review the application within sixty
				working days of the receipt of the application. The Department and/or the
				applicant may request review of the application by the appropriate Department
				Regional Advisory Council.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Section 17a-20-3 - Criteria

Current through July 10, 2024
The Department, in making allocations, shall consider the
				extent to which the proposal contained in the application emphasizes the
				provision of mental health services that are designed to (1) effectively
				decrease the prevalence and incidence of mental illness, emotional disturbance
				and social dysfunctioning, (2) promote mental health in individuals, groups and
				institutions, and (3) provide indirect services such as consultation, public
				education and training. The grantee shall have available the services of a
				sufficient number of qualified mental health professionals. These professionals
				shall include, but not be limited to, child psychiatrists, psychologists, and
				social workers. When these qualified professionals are not available,
				arrangements shall be made to obtain equivalent services on at least a
				continuing consulting basis. There shall be a sufficient number of other
				qualified mental health professionals and para-professionals as necessary to
				carry out the clinical programs. These shall include, but not be limited to,
				other physicians, psychiatric nurses, educators, speech and hearing
				specialists, etc. There shall be an adequate number of support personnel to
				provide the necessary services for administrative and clinical
				functions.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Section 17a-20-4 - Method of allocation

Current through July 10, 2024
(a) The allocation
			 of funds made by the Department shall be on the basis of a contract or letter
			 of award for services. Each contract or Letter of Award shall set forth the
			 terms and conditions under which the award will be made, the manner in which
			 payments will be made, the period for which awards will be granted, and will
			 make reference to the specific programs described in the application;
(b) if, after completion of
			 payments under the conditions set forth in the contract or Letter of Award, it
			 is determined by the Department that the total paid hereunder, together with
			 income from other sources applicable to the program, exceeds the total expenses
			 for the period of the award, the applicant shall be required to refund to the
			 Department, the amount of such excess within thirty (30) days of such
			 termination.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Section 17a-20-5 - Account reports

Current through July 10, 2024
A complete account of income and expenses shall be maintained
				by the applicant in accordance with guidelines set forth by the Department and
				is subject to audit for a period of three years following the final date of the
				period for which the award is made. Quarterly reports of expenditures and
				income shall be made by the applicant on forms supplied by the Department.
				Other reports providing statistical data, statements of program evaluation, and
				other related material shall be submitted as required by the
				Department.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-11 - Definitions. As used in section 17a-20-11 to 17a-20-61, except as otherwise provided therein

Current through July 10, 2024
(1) "Outpatient
				Psychiatric Clinic for Children" or "Clinic" means a community-based children's
				mental health facility which provides mental health services to children and
				adolescents under eighteen years of age and their families. These services are
				designed to:
(A) promote mental health and
				improve functioning in children, youth and families; and
(B) effectively decrease the prevalence and
				incidence of mental illness, emotional disturbance and social dysfunctioning.
				Responsibility for diagnostic and treatment services is vested in a
				multi-disciplinary team comprised of psychiatrists, psychologists, social
				workers, marriage and family therapists or other mental health professionals.
				Supervision of clinical services may be provided by a psychiatrist,
				psychologist, social worker or marriage and family therapist with appropriate
				child experience and state licensing. Services shall include but not be limited
				to diagnostic evaluation, psychological testing, family, group and individual
				therapies, medication services, crisis or emergency interventions. These
				clinics shall make every effort to respond flexibly and be accessible to their
				client population, as well as to work in collaboration with schools, the child
				welfare system, and other child caring agencies. Services are provided to the
				general public without bias because of race, sex, ethnicity, religion, or
				sexual preference and are culturally competent. Clinics shall have in place
				overall policies and procedures in compliance with sections 17a-20-11 to
				17a-20-61,
				inclusive, of the Regulations of Connecticut State Agencies. Clinics shall be
				licensed by the Department of Children and Families;
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-12 - Issuance of license. Not transferable or assignable

Current through July 10, 2024
(a) A license for an Outpatient Psychiatric
				Clinic for Children shall be issued only to the clinic which makes an
				application and only for the address shown on the application and any
				identified satellite site, and shall not be transferable or assignable. When
				issuing a license, the department may impose restrictions on a
				clinic.
(b) Licenses for Outpatient
				Psychiatric Clinics for Children shall be issued biennially.
(c) The department may determine that a
				clinic or organization licensed as an outpatient psychiatric clinic for adults
				by the State of Connecticut, or accredited by a national mental health
				accrediting body (e.g., Council on Accreditation, Joint Commission on
				Accreditation of Healthcare Organizations), meets the standards of sections
				17a-20-11
				to
				17a-20-61,
				inclusive, of the Regulations of Connecticut State Agencies if, during the
				review of existing licenses or accreditation, it is determined that the clinic
				or organization has recently met these standards. The applicant shall attest
				that such licensure or accreditation complies with sections
				17a-20-11
				to
				17a-20-61,
				inclusive, of the Regulations of Connecticut State Agencies.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-14 - Access of commissioner or designee to premises

Current through July 10, 2024
The Commissioner or his designee shall have access at all
				  reasonable times to the premises described on the license. If child abuse or
				  neglect is suspected, access shall be at any time.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-15 - Technical consultation with applicant or licensee

Current through July 10, 2024
Except as provided in Section
				  17a-20-17
				  of the Regulations of Connecticut State Agencies, the department shall be
				  available to provide technical consultation with the applicant or licensee to
				  assist them to achieve compliance with sections
				  17a-20-11
				  to
				  17a-20-61,
				  inclusive, of the Regulations of Connecticut State Agencies.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-16 - Causes for denying, suspending, revoking or refusing to renew license

Current through July 10, 2024
A license may be denied, suspended, revoked or its renewal
				  refused for any of the following reasons:
(1) Failure to comply with regulations
				pertaining to the licensure of the clinic;
(2) Failure to comply with applicable state
				or local laws, ordinances, rules and regulations, including but not limited to
				those pertaining to health, safety, fire prevention and protection, building,
				sanitation and zoning;
(3)
				Violation of any of the provisions under which the license was
				issued;
(4) Making of any
				fraudulent or misleading statement in order to maintain or retain the
				license;
(5) Failure to provide
				information or documentation requested by the Commissioner or his
				designee;
(6) Failure to allow the
				Commissioner or his designee access to the premises;
(7) Employment of any person who, within five
				years of the date of application for a license, has been convicted of a felony
				against persons, or injury or risk of injury to a minor, or impairing the
				morals of a child, or for the possession, use or sale of a controlled
				substance.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-17 - Hearing on denial, suspension, revocation or refusal to renew a license

Current through July 10, 2024
Any clinic may, within fifteen (15) days after receipt by
				  certified mail of notice of denial, suspension, intended revocation or refusal
				  to renew a license, submit a written request for an administrative hearing
				  thereon in accordance with the Uniform Administrative Procedures Act, Chapter
				  54, of the Connecticut General Statutes. Denial or refusal to renew a license
				  shall be stayed until such hearing is held except as provided in Subsection (c)
				  of Section
				  4-182
				  of the Connecticut General Statutes. In the absence of such request for a
				  hearing during this time period, the license shall be either denied, suspended,
				  revoked or not renewed.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-17a - Suspension of a license

Current through July 10, 2024
If the department finds the health, safety or welfare of
				  children requires emergency action and incorporates a finding to that effect in
				  its order, summary suspension of a license may be ordered pending proceedings
				  for revocation or other action. These proceedings shall be promptly instituted
				  and determined.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-18 - Limitation of the use of license

Current through July 10, 2024
If the department finds that the health, safety or welfare of
				  children is jeopardized or operation of the clinic is in substantial
				  noncompliance with sections
				  17a-20-11
				  to
				  17a-20-61,
				  inclusive, of the Regulations of Connecticut State Agencies, it may limit the
				  use of said license pending corrective action or further
				  proceedings.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-19 - Return of license to the commissioner

Current through July 10, 2024
Upon discontinuance of the licensed clinic, or revocation of
				  the license, the license shall be returned by the clinic to the Commissioner
				  within fourteen (14) days after receipt of such request.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-20 - Waiver of requirements

Current through July 10, 2024
A clinic shall comply with all relevant regulations unless a
				  waiver for specific requirements has been granted through a prior written
				  agreement with the department. This agreement shall specify the particular
				  requirements to be waived, the duration of the waiver, and the terms under
				  which the waiver is granted. The department shall grant a waiver only if it
				  determines that the aims of the requirements can still be achieved. If the
				  clinic fails to comply with the waiver agreement in any part, the agreement
				  shall be immediately canceled and the license may be immediately suspended,
				  revoked or renewal denied.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-21 - Record retention

Current through July 10, 2024
The child's record shall be retained by the clinic for at
				  least seven years following discharge from services. The method of destruction
				  of such record shall be incineration or shredding. If a clinic ceases
				  operation, all case records shall be given to the department, or upon order, to
				  a court of competent jurisdiction. These records, while held by the department,
				  are not considered records of the department for purposes of Section
				  17a-28
				  of the Connecticut General Statutes.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-23 - Health, sanitation, fire safety and zoning approval

Current through July 10, 2024
(a) Health and sanitation approval by the
				state and local departments of health, approval for fire safety by the state or
				local fire marshals, certificate of occupancy and compliance with local zoning
				are prerequisite to licensing upon initial application. State or local fire and
				health approvals shall be required for renewal of a license.
(b) A clinic shall ensure that all structures
				and space used by the clinic are free from any danger to health or safety. The
				clinic shall ensure the availability of comfortable and sufficient space to
				staff and children, youth and their families in treatment to permit effective
				operation of the clinic. A clinic shall have a written policy and procedures
				regarding emergency planning and procedures including evacuation due to fire
				and natural disasters, staff responses to emergency medical situations, and
				staff responses to emergency mental health situations. A clinic shall conduct
				unannounced, fire drills in which all staff and children shall participate at a
				frequency established by the Connecticut Fire Safety Code. Documentation of
				fire drills held shall be maintained on a standardized form which records the
				date, time, minutes taken to evacuate, problems noted, follow up to problems
				and simulated conditions of the drill. Fire evacuation diagrams shall be posted
				at eye level of the children, youth and their families in treatment and written
				in the primary language of the children, youth and their families in
				treatment.
(c) There shall be an
				agency-wide policy for smoking, and the policy shall address smoking by staff,
				visitors, and clients. The policy shall comply with applicable state and
				federal laws concerning smoking in public areas.
(d) Clinics shall develop written standards
				regarding housekeeping supplies and procedures in keeping with its established
				infection control program.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-24 - Hazardous equipment

Current through July 10, 2024
All power-driven machines and other hazardous equipment shall
				  be properly safeguarded and their use by children regulated by supervisory
				  staff of the clinic.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-25 - Construction

Current through July 10, 2024
The plans and designs for all new construction, additions to
				  or substantial modification of buildings or parts of buildings used or to be
				  used in the operation of the clinic shall be submitted to the Commissioner or
				  his designee for review before such construction is contracted for or begun.
				  The proposed plans shall include written confirmation of required fire, health,
				  safety and zoning approvals. The Commissioner or his designee shall determine
				  if the proposed plans are in compliance with the intent of sections
				  17a-20-11
				  to
				  17a-20-61,
				  inclusive, of the Regulations of Connecticut State Agencies within thirty (30)
				  days of the submittal of such plans.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-26 - Water supply

Current through July 10, 2024
The water supply shall be adequate and potable. If the clinic
				  is not served by a public water supply, the well water shall be analyzed and
				  approved by the state department of public health, local department of health
				  or a private water testing laboratory approved by the state department of
				  public health at the time of initial licensure and at any subsequent time the
				  department deems such testing as necessary.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-29 - Lavatory facilities

Current through July 10, 2024
The clinic shall have an adequate number of lavatories to
				  meet the needs of clients and employees. The bathroom equipment for the
				  children, youth and their families shall be of appropriate size and height for
				  their use. Bathrooms and toilets shall allow for individual
				  privacy.
Connecticut Administrative Code › Title 17a - Social and Human Services and Resources › 20 - Department Assistance to Psychiatric Clinics and Community Health Facilities › Licensure of Outpatient Psychiatric Clinics for Children › Section 17a-20-30 - Kitchens, equipment, food handling

Current through July 10, 2024
If a clinic provides for the serving of snacks or meals, the
				  food served shall be wholesome and of sufficient quantity. All kitchens shall
				  be clean, well lighted, properly ventilated and screened, and provided with
				  essential and proper equipment for the preparation and serving of food.
				  Storage, refrigeration and freezer facilities shall be adequate for the number
				  of persons to be served. All perishable foods shall be refrigerated at a
				  temperature at or below 45 degrees Fahrenheit. Freezers and frozen food
				  compartments shall be maintained at minus 10 degrees to 0 degrees Fahrenheit.
				  Cooking utensils, dishes and tableware shall be in good condition and proper
				  cleaning facilities for the equipment shall be provided. Dishes shall be stored
				  in a clean, dry place protected from flies, dust or other contamination. Proper
				  food handling techniques and sanitation to minimize the possibility of the
				  spread of food-borne diseases shall be maintained. The clinic's kitchen,
				  equipment and food handling shall comply with all applicable sections of the
				  public health codes and all other state and federal laws.