Florida Administrative Code › 12 - DEPARTMENT OF REVENUE › 12 - Departmental › Chapter 12-25 - CONTRACT AUDITING › Part I - CONTRACT AUDITING › Section 12-25.005 - Selection Procedures for Contract Auditors

Current through Reg. 50, No. 138; July 16, 2024
(1) Contract auditing services are exempted
				  from the competitive bid selection procedures of chapter 287, F.S. The
				  selection processes described in this rule shall be utilized by the
				  Department.
(2)
(a)
1. The
				  Department will publish a new Request for Information and use the resulting
				  responses to establish a ranked list of qualified applicants, when the
				  Department identifies the need to revise or replace the group of firms under
				  contract. Reasons to revise or replace will include, but not be limited to, the
				  Department identifying a potential economic benefit to the state to be derived
				  from publishing another Request for Information, the current firms not
				  possessing or not possessing in sufficient quantity a specific professional
				  expertise, the sum of the current firms and firms that had a contract in the
				  immediately preceding program year that meet the renewal criteria being less
				  than the total number of contracts the Department elects to let for a fiscal
				  year, or there being a substantial change in the enabling statute (section
				  213.28, F.S.).
2. This list represents the qualified
				  applicants with which the Department will negotiate, in the order of their
				  ranking, to select contract auditors. If the number of applicants exceeds 75,
				  the Department will use statistical sampling techniques to determine which
				  applicants will be ranked.
3. When
				  the Department identifies the need to revise or replace the group of firms
				  under contract, and the number of applicants exceeds 75, then the following
				  statistical sampling techniques will be utilized to select applications to be
				  ranked in that particular pool:
a. The
				  population will be defined as the applications filed in a complete, timely
				  manner (as determined by the Request for Information), for the subject contract
				  size pool, exclusive of any applicant that has satisfactorily completed a
				  contract at the time it submits an application and who meets all the criteria
				  established in subsection (2) of this rule at the cut-off date established by
				  the Contract Manager.
b. A random
				  number generator software package will be used to select which applicants from
				  the population will be ranked.
c.
				  The size of this statistical sample will be of sufficient size to ensure that
				  there are at least 2 firms competing for each available contract. The critical
				  factor in determining the sample size will be the time available for the
				  Applicants Ranking Committee to perform its function.
d. Any applicant that has completed a
				  contract at the time it submits an application and who meets all the criteria
				  established in subsection (2) of this rule at the cut-off date established by
				  the Contract Manager will automatically be included in the ranking
				  process.