Alaska Administrative Code › Title 8 - Labor and Workforce Development › Part 3 - Workers' Compensation › Chapter 45 - Compensation, Medical Benefits, and Proceedings Before the Alaska Workers' Compensation Board › 8 AAC 45.020 - Transaction of business

Current through May 31, 2024
(a) The division
				will transact business at its offices in Juneau, Anchorage and Fairbanks during
				the hours prescribed by law.
(b)
				The board will determine the time and place within the State of Alaska for
				holding sessions of the board and conducting hearings.
(c) Papers and documents may be filed in
				person at any of the division's offices, by mail, by facsimile transmission, or
				by electronic mail.
(d) Papers and
				documents filed by facsimile transmission or by electronic mail must be in
				compliance with the following:
(1) a party
				may file a document by electronic mail with the division or the board by
				sending the document, as an attachment, to the division's electronic mail
				address or by facsimile transmission, except that a party may file a
				reemployment benefits administrator document by electronic mail with the
				reemployment benefits administrator by sending the document, as an attachment,
				to the administrator's electronic mail address or by facsimile
				transmission
(2) a document
(A) sent by facsimile transmission to the
				division, board, or administrator may not exceed 50 pages;
(B) electronically mailed to the division,
				board, or administrator in an electronic mail submission may not exceed 10
				megabytes (MB);
(C) 
				electronically mailed to the division, board, or administrator for filing must
				be sent as attachments in .pdf format;
(3)  The filing party must attach proof of service as
				required by
				8 AAC 45.060 by including it on, or attaching it to, the
				filed document;
(4) filing of a
				document by
(A)  facsimile transmission is
				considered complete upon receipt of the entire document by the division's
				facsimile machine;
(B) electronic
				mail with the division or the board is considered complete upon receipt of the
				entire document at the division's electronic mail address;
(C)  electronic mail with the administrator is
				considered complete upon receipt of the entire document at the administrator's
				electronic mail address;
(5) a document is considered filed upon
				receipt unless received on a Saturday Sunday, a day the board is closed due to
				a state-recognized closure, or after 5:00 p.m. Alaska time, if the document is
				filed on a Saturday, Sunday, a day the board is closed due to a
				state-recognized closure, or after 5:00 p.m. Alaska time, the filing date will
				be the next working day;
(6) the
				division, the board, and the administrator are not responsible for verifying
				that documents filed electronically are received correctly, that all pages were
				transmitted, that the document is legible, or that receipt was correct in any
				other respect; the division, the board and the administrator are not
				responsible for technological problems that may occur as a party tries to
				transmit documents electronically; electronic mail that is identified as having
				a virus will be deleted immediately, the filing party will be informed by the
				division, and a document attached to the electronic mail will be considered
				rejected;
(7) original documents
				of all electronically filed pleadings must be kept by the party to resolve
				questions pertaining to authenticity; follow-up originals may not be filed,
				electronically or otherwise, unless specifically ordered by the board,
				division, or administrator;
(8) a
				party filing documents by electronic mail must include in the subject line of
				the transmitting message
(A) the division's
				case number for the attached documents; and
(B) a brief description of the documents to be filed;
(9) a party filing documents by
				facsimile must include a cover sheet with the division's case number and
				identify the documents to be filed;
(10)
				 the party may not provide extraneous narrative or explanation in
				the body of the transmitting electronic mail message or on the facsimile cover
				sheet; information in the electronic mail message or on the facsimile cover
				sheet is limited to the case name, case number, title of each document that is
				attached for filing, and the number of pages to be filed;
(11) permission to deviate from the process
				under this subsection may only be granted for good cause by order of the
				designee assigned to the case;
(12) failure to adhere to the process under this subsection may
				result in rejection of the submitted documents.