Illinois Administrative Code › Title 35 - ENVIRONMENTAL PROTECTION › Part 360 - GENERAL CONDITIONS OF STATE OF ILLINOIS GRANTS FOR SEWAGE TREATMENT WORKS UNDER THE ANTI-POLLUTION BOND ACT OF 1970 › Subpart H - REQUIREMENTS APPLICABLE TO PAYMENT OF GRANTS › Section 360.804 - Grant Payment Schedule

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				grantee shall be paid the state share of allowable costs incurred within the
				scope of an approved project not to exceed the total grant, subject to the
				limitations of the general and special conditions of this grant; Provided, that
				such payments must be in accordance with the payment schedule and the grant
				amount set forth in the grant offer, any amendments thereto or in this
				condition.
b) The payment schedule
				will provide that payment for Step 1 and Step 2 project work will be made only
				on the basis of completion of the step or, if specified in the payment schedule
				in the grant agreement, upon completion of specific tasks within the step. All
				allowable costs incurred prior to initiation of construction of the project
				must be claimed in the application for grant assistance for that project prior
				to the award of such assistance or no subsequent payment will be made for such
				costs.
1) Initial request for payment
Upon award of grant assistance, the grantee may request
				  payment for the unpaid state share of actual or estimated allowable project
				  costs incurred prior to grant award subject to the limitations of the general
				  and special conditions of the grant, and payment for such costs shall be made
				  in accordance with the payment schedule included in the grant.
2) Interim requests for payment
The grantee may submit requests for payments for allowable
				  costs incurred in accordance with the payment schedule. Upon receipt of a
				  request for payment, subject to the limitations set forth in the general and
				  special conditions of the grant, the Agency shall cause to be disbursed from
				  available appropriated funds such amounts as are necessary so that that total
				  amount of state payments to the grantee for the project is equal to the state
				  share of the actual or estimated allowable project costs incurred to date, as
				  certified by the grantee in its most recent request for payment.
3) Adjustment.
At any time or times prior to final payment under the grant,
				  the Agency may cause any request(s) for payment to be reviewed or audited. Each
				  payment theretofore made shall be subject to reduction for amounts included in
				  the related request for payment which are found, on the basis of such review or
				  audit, not to constitute allowable costs. Any payment may be reduced for
				  overpayments or increased for underpayments on preceding requests for
				  payment.
4) Refunds,
				rebates, credits, etc.
The state share of any refunds, rebates, credits, or other
				  amounts (including any interest thereon) accruing to or received by the grantee
				  with respect to the project, to the extent that they are properly allocable to
				  costs for which the grantee has been paid under a grant, must be paid to the
				  State of Illinois Anti-Pollution Fund. Reasonable expenses incurred by the
				  grantee for the purpose of securing such refunds, rebates, credits, or other
				  amounts shall be allowable under the grant when approved by the Agency.
5) Final payment
Upon completion of final audit by the Agency and the final
				  inspection pursuant to General Condition Section
				  360.405, (Final
				  Inspection) hereof and approval of the request for payment designated by the
				  grantee as the "final payment request" and upon compliance by the grantee with
				  all applicable requirements of the grant, the Agency shall cause to be
				  disbursed to the grantee any balance of approved allowable project cost which
				  has not been paid to the grantee. Prior to final payment under the grant, the
				  grantee must execute and deliver an assignment to the Agency, in form and
				  substance satisfactory to the Agency, of the state share of refunds, rebates,
				  credits or other amounts (including any interest thereon) properly allocable to
				  costs for which the grantee has been paid by the State under the grant, and a
				  release discharging the State of Illinois, its officers, agents, and employees
				  from all liabilities, obligations, and claims arising out of the project work
				  or under the grant, subject only to such exceptions which may be specified in
				  the release.
6) Schedule of
				payments
Payments for project work will be paid in accordance with the
				  schedule of payments established by a special condition of this grant, subject
				  to appropriation of funds by the Illinois General Assembly.