California Code of Regulations › Title 15 - Crime Prevention and Corrections › Division 1 - Board of State and Community Corrections › Chapter 1 - Board of State and Community Corrections › Subchapter 6 - Construction Financing Program › Article 4 - Administration of Reimbursements and Project Monitoring › Section 1760 - Record Keeping and Accounting

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 The participating county shall establish an official file for the project. The
					 file shall contain adequate documentation of all actions that have been taken
					 with respect to the project. The documents to be retained shall include, but
					 are not limited to, contracts, payment of invoices, transfer of funds and other
					 related accounting records sufficient to reflect properly the amount, receipt
					 and disposition of all state reimbursements and county funds for contribution.
					 The participating county will provide a copy of the official file to CDCR for
					 Phase I and Phase II projects, and to the BSCC or CDCR for Adult Local Criminal
					 Justice Facilities projects, upon termination of the BSCC agreement.
(b) The participating county shall protect
					 records from fire or other damage.
(c) The official project file must be
					 preserved a minimum of three years after the last date on which no
					 lease-revenue bonds are outstanding.
(d) All state reimbursements received by the
					 participating county shall be deposited into separate fund accounts, which
					 identify the funds and clearly show the manner of their disposition.
(e) Accounting for state reimbursements shall
					 be in accordance with generally accepted accounting principles and practices.
					 Supporting records must be maintained by the participating county in sufficient
					 detail to demonstrate that the state reimbursements were used for the purpose
					 for which the award was made and in accordance with the provisions of state
					 contracting and shall be subject to Board and BSCC audit as described in
					 Section 1770.
1. New
						section filed 2-4-2008 as an emergency; operative 2-4-2008 (Register 2008, No.
						6). Pursuant to Penal Code section
						5058.3, a
						Certificate of Compliance must be transmitted to OAL by 7-14-2008 or emergency
						language will be repealed by operation of law on the following
						day.
2. New section refiled 7-14-2008 as an emergency; operative
						7-14-2008 (Register 2008, No. 29). Pursuant to Penal Code section
						5058.3, a
						Certificate of Compliance must be transmitted to OAL by 10-14-2008 or emergency
						language will be repealed by operation of law on the following
						day.
3. Certificate of Compliance as to 7-14-2008 order, including
						amendment of subsection (b), transmitted to OAL 10-14-2008 and filed 11-26-2008
						(Register 2008, No. 48).
4. Amendment of section heading and section
						filed 12-5-2011 as an emergency; operative 12-5-2011 (Register 2011, No. 49).
						Pursuant to Penal Code section
						5058.3, a
						Certificate of Compliance must be transmitted to OAL by 5-14-2012 or emergency
						language will be repealed by operation of law on the following
						day.
5. Amendment of section heading and section refiled 6-26-2012
						as an emergency; operative 6-26-2012 (Register 2012, No. 26). A Certificate of
						Compliance must be transmitted to OAL by 9-24-2012 or emergency language will
						be repealed by operation of law on the following day.
6. Certificate
						of Compliance as to 6-26-2012 order transmitted to OAL 8-27-2012 and filed
						9-25-2012 (Register 2012, No. 39).
7. Amendment of subsections (a)
						and (e) and amendment of NOTE filed 1-9-2014 as an emergency; operative
						1-9-2014 (Register 2014, No. 2). A Certificate of Compliance must be
						transmitted to OAL by 7-8-2014 or emergency language will be repealed by
						operation of law on the following day.
8. Amendment of subsections
						(a) and (e) and amendment of NOTE refiled 7-7-2014 as an emergency; operative
						7-7-2014 (Register 2014, No. 28). A Certificate of Compliance must be
						transmitted to OAL by 10-6-2014 or emergency language will be repealed by
						operation of law on the following day.
9. Certificate of Compliance
						as to 7-7-2014 order transmitted to OAL 9-29-2014 and filed 11-6-2014 (Register
						2014, No. 45).
10. Amendment of subsection (a) and NOTE filed
						6-18-2015 as an emergency; operative 6-18-2015 (Register 2015, No. 25). A
						Certificate of Compliance must be transmitted to OAL by 12-15-2015 or emergency
						language will be repealed by operation of law on the following
						day.
11. Certificate of Compliance as to 6-18-2015 order transmitted
						to OAL 11-13-2015 and filed 12-24-2015 (Register 2015, No. 52).
12.
						Amendment of NOTE filed 12-29-2016 as an emergency; operative 12-29-2016
						(Register 2016, No. 53). A Certificate of Compliance must be transmitted to OAL
						by 6-27-2017 or emergency language will be repealed by operation of law on the
						following day.
13. Amendment of NOTE refiled 6-28-2017 as an
						emergency; operative 6-28-2017 (Register 2017, No. 26). A Certificate of
						Compliance must be transmitted to OAL by 9-26-2017 or emergency language will
						be repealed by operation of law on the following day.
14.
						Certificate of Compliance as to 6-28-2017 order transmitted to OAL 9-22-2017
						and filed 11-3-2017 (Register 2017, No. 44).
Note: Authority cited: Sections
						  15820.906,
						  15820.916,
						  15820.925,
						  15820.935
						  and
						  15820.945,
						  Government Code; and Section
						  6030, Penal
						  Code. Reference: Sections
						  15820.906,
						  15820.916,
						  15820.925,
						  15820.935
						  and
						  15820.945,
						  Government Code.