Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 325 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart B - ORGANIZATION › Section 325.210 - Meetings

Current through Register Vol. 48, No. 28, July 12, 2024
a) Regular
				Meetings. Regular meetings of the Board shall be held quarterly in January,
				April, July and October of each year on a date agreed to by the
				Board.
b) Special Meetings. Special
				meetings of the Board may be called at any time by the Chairman of the Board,
				or by any 3 Trustees.
c) Notice. At
				least 10 days' notice, in writing, shall be given to each Trustee, of the date
				of any regular or special meeting. Any business of whatever nature may be
				disposed of at a regular or special meeting.
d) Quorum. Three Trustees of the Board shall
				constitute a quorum for the transaction of business at any regular or special
				meeting.
e) Annual Meeting. The
				regular meeting in October in each year shall constitute the annual meeting of
				the Board. At such meeting the election of officers of the Board for the
				ensuing fiscal year shall be held.
f) Voting. Each Trustee may cast one vote on
				any question coming before the Board at any regular or special meeting at which
				he is in attendance. At least 3 concurring votes shall be necessary for action
				by the Board at any of its meetings. The State Treasurer or the Chief Justice
				of the Supreme Court, being ex officio trustees, may designate in writing filed
				with the Secretary at least 1 day before any meeting, a person who is
				authorized to represent him as a proxy at any meeting with full right to vote
				at said meeting on all matters that may come before the meeting; the said
				designation, at the election of the State Treasurer or the Chief Justice of the
				Supreme Court, may continue in effect until cancelled in writing filed with the
				Secretary.
g) Record of
				Proceedings. The Board shall keep a full record of all its proceedings in which
				shall be recorded all business of whatever nature transacted by the Board. The
				Secretary shall supply to each Trustee, within 15 days of any regular or
				special meeting, a copy of the minutes of the meeting.
h) Roll Calls. On any motion or resolution
				involving the expenditures of moneys or the creation of a liability for the
				System, the vote of each Trustee present shall be recorded in the minutes of
				the meeting. Such a record shall be made at the request of any Trustee present
				at the meeting on any other motion or resolution.
i) Reconsideration. Any Trustee who voted
				with the majority on any question acted upon by the Board may move for a
				reconsideration of the action taken on such vote. Such motion for
				reconsideration may be made at any regular or special meeting at the request of
				the Trustee desiring such action.
j) Order of Business. The following order
				shall govern the business to be taken up at any regular or special meeting:
1) Roll Call
2) Report on Investments
3) Minutes of Previous Meeting
4) Reading of Communications
5) Report of Chairman
6) Report of Secretary
7) Unfinished Business
8) New Business