Florida Administrative Code › 59 - AGENCY FOR HEALTH CARE ADMINISTRATION › 59E - Hospital and Nursing Home Reporting Systems and Other Provisions Relating to Hospitals › Chapter 59E-7 - INPATIENT DATA COLLECTION › Section 59E-7.028 - Inpatient Data Elements, Codes and Standards

Current through Reg. 50, No. 138; July 16, 2024
All hospitals submitting data in compliance with Rules
				  59E-7.012 and
				  59E-7.021 through
				  59E-7.030, F.A.C., shall report
				  the required data elements and data element codes listed below as stipulated by
				  the Agency.
(1) AHCA Facility Number.
				Enter the identification number of the hospital as assigned by the Agency for
				reporting purposes. A valid identification number must be between one (1) digit
				and eight (8) digits. A required field.
(2) Patient Control Number. An alpha-numeric
				code containing standard letters or numbers assigned by the facility as a
				unique identifier for each record submitted in the reporting period to
				facilitate retrieval of the individual's account of services (accounts
				receivable) containing the financial billing records and any postings of
				payment. The 'Patient Control Number' is defined as 'Record id' in the schema.
				Up to twenty four (24) characters. Duplicate patient control numbers are not
				permitted. A required field. The hospital must maintain a key list to locate
				actual records upon request by the Agency.
(3) Medical or Health Record Number. An
				alpha-numeric code assigned to the patient's medical or health record by the
				facility. The medical or health record number references a file that contains
				the history of treatment. It should not be substituted for the Patient Control
				Number. Up to twenty four (24) characters. A required field.
(4) Patient Social Security Number. The
				social security number (SSN) of the patient. The SSN is a nine (9) digit number
				issued by the Social Security Administration used to facilitate retrieval of
				individual case records, track multiple patient discharges and for medical
				research. Reporting 777777777 is acceptable for those patients where efforts to
				obtain the SSN have been unsuccessful or the patient is under two (2) years of
				age and does not have a SSN or for patients who are non-U.S. citizens who have
				not been issued SSNs. If only the last four digits of a patients SSN are known,
				report 77777XXXX where XXXX represent the last known four digits of the patient
				SSN. The last four digit SSN format must be used only when the full SSN is
				unknown and not as a substitute for all nine digit SSN's. A required
				entry.
(5) Patient Ethnicity.
				Self-designated by the patient or patient's parent or guardian. Use "Unknown"
				where efforts to obtain the information from the patient or from the patient's
				parent or guardian have been unsuccessful. The patient's ethnic background
				shall be reported as one choice from the following list of alternatives. A
				required entry. Must be a two (2) digit code as follows:
(a) E1 = Hispanic or Latino. A person of
				Mexican, Puerto Rican, Cuban, Central or South American or other Spanish
				culture or origin, regardless of race.
(b) E2 = Non-Hispanic or Latino. A person not
				of any Spanish culture or origin.
(c) E7 = Unknown.