Hawaii Administrative Rules › Title 8 - DEPARTMENT OF EDUCATION › Subtitle 3 - PUBLIC LIBRARIES › Chapter 206.2 - LIBRARY ENHANCED SERVICES › Subchapter 5 - LIBRARY FACILITIES, EQUIPMENT, AND SUPPLIES › Section 8-206.2-22 - Procedures for use of library facility or audiovisual equipment; charges

Current through June, 2024
(a) Reservations shall be required for the
				  use of a library facility or audiovisual equipment. The reservation shall be
				  made by an authorized individual or representative with a library manager,
				  either by telephone or in person, no more than twelve calendar months in
				  advance of the date of use.
(b) The
				  authorized individual or representative shall apply for use of the library
				  facility or audiovisual equipment in writing to the library manager on a form
				  supplied by the system and substantially similar to the form which is located
				  at the end of this chapter as Exhibit 3, entitled "Request to Use Library
				  Facilities", dated February 2009.
(c) The library facility key shall be picked
				  up by the authorized individual or representative during normal operating hours
				  prior to use of the library facility. Duplication of any key is strictly
				  forbidden.
(d) Payment for use of
				  the library facility and audiovisual equipment shall be made when the key is
				  picked up. Acceptable methods of payment are cash, check, certified check, or
				  money order.
(e) The authorized
				  individual or representative shall be responsible for the following tasks
				  before closing and leaving the library facility: equipment, lights, and
				  air-conditioners to be turned off; doors and windows to be locked; facility to
				  be left as found when entering; kitchen to be clean; trash to be removed from
				  the premises; and, return the library facility key to the library by dropping
				  the key in the library's book drop.
(f) The authorized individual or
				  representative shall immediately notify the library manager either in writing
				  or by telephone of any cancellation prior to use of the library facility. If
				  the key has already been picked up and the enhanced service fee to use the
				  library facility has been paid, the enhanced service fee shall be refunded,
				  provided the key is returned before the scheduled date of use. The amount
				  refunded may reflect any deduction arising from any cost incurred by the public
				  library to reserve the library facility, including the cost to provide security
				  guard(s) or custodian(s) or both.
(g) If the library facility is not properly
				  secured upon completion of use of the facility and library personnel are
				  required to return and secure the facility, the authorized individual or
				  representative shall be assessed the labor and material cost incurred by the
				  library personnel to return and secure the facility. The labor and material
				  costs shall be determined by the system.
(h) If library personnel are requested to
				  return and re-open the facility after it has been secured, the authorized
				  individual or representative shall be assessed the labor and material cost
				  incurred by the library personnel to return and re-open the facility. The labor
				  and material costs shall be determined by the system.
(i) The authorized individual or
				  representative shall be assessed a service fee for any dishonored check in
				  accordance with section
				  40-35.5,
				  HRS.
(j) The authorized individual
				  or representative shall comply with state laws and county ordinances and state
				  and county rules including, but not limited to:
(1) Fire code;
(2) Police protection rules; and
(3) Rules of the state department of
				  health.