California Code of Regulations › Title 5 - Education › Division 1 - California Department of Education › Chapter 11 - Special Programs › Subchapter 7.6 - English Language Proficiency Assessments for California (Elpac) › Article 5 - LEA Responsibilities › Section 11518.40 - LEA ELPAC Coordinator

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) No later than April 1 of each year, each
					 LEA superintendent shall designate from among the employees of the LEA an LEA
					 ELPAC coordinator for the following school year. An LEA superintendent shall
					 notify the test contractor of the identity and contact information for the LEA
					 ELPAC coordinator. Either the superintendent or the designated LEA ELPAC
					 coordinator may authorize one or more other employees of the LEA to perform the
					 duties of the LEA ELPAC coordinator. The LEA ELPAC coordinator shall be
					 available throughout the school year and shall serve as the LEA representative
					 and the liaison between the LEA and the CDE and the LEA and test contractor for
					 all matters related to the ELPAC and the Alternate ELPAC. Should the LEA ELPAC
					 coordinator be unavailable for any matter related to the ELPAC, the LEA
					 superintendent or his or her designee shall serve in the place of the LEA ELPAC
					 coordinator.
(b) The LEA ELPAC
					 coordinator shall annually complete all duties in accordance with instructions
					 from the test contractor. The LEA ELPAC coordinator's responsibilities include,
					 but are not limited to:
(1) Determining LEA
					 and individual school test material needs in conjunction with the test
					 contractor.
(2) Ordering materials
					 only for those test examiners who certify they are trained to administer the
					 ELPAC.
(3) Ensuring delivery,
					 acquisition, and distribution of test materials to individual schools and
					 sites.
(4) Maintaining security
					 over the test materials and personally identifiable information using the
					 procedure set forth in section
					 11518.50.
					 The LEA ELPAC coordinator shall electronically agree to the ELPAC Test Security
					 Agreement and the ELPAC Test Security Affidavit, as set forth in section
					 11518.50,
					 and submit a copy of both to the test contractor prior to receipt of test
					 materials.
(5) Conducting an
					 inventory of test materials immediately upon receipt from the test
					 contractor.
(6) Following
					 completion of the inventory, ensuring that the test materials are retained in a
					 secure, locked location, in the secure boxes in which they were received from
					 the test contractor, until the time they are delivered to the test
					 sites.
(7) Training site ELPAC
					 coordinators to oversee test administration and security at each test
					 site.
(8) Ensuring that all ELPAC
					 test examiners and all other personnel involved in the direct administration
					 and scoring of the initial and summative assessments are trained, in accordance
					 with instructions from the test contractor.
(9) Assisting the test contractor with the
					 resolution of any discrepancies in pupil test information and/or test materials
					 including, but not limited to, pre-identification files and all errors or
					 discrepancies in pupil-level data files, required to comply with section
					 11518.45.
(10) Overseeing the collection of all pupil
					 demographic data in accordance with section
					 11518.75.
(11) Responding to correspondence and
					 inquiries from the test contractor and the CDE in a timely manner.
(12) Overseeing the administration of the
					 ELPAC and Alternate ELPAC to eligible pupils.
(13) Immediately notifying the test
					 contractor of any security breaches or testing irregularities that occur in the
					 LEA before, during, or after the administration of the ELPAC in accordance with
					 instructions from the test contractor.
(14) Ensuring all test materials are received
					 from school test sites in sufficient time to satisfy the requirements of
					 subdivision (b)(16).
(15) Ensuring
					 all test materials received from school test sites have been placed in a secure
					 location upon receipt of those test materials.
(16) Ensuring all test materials to be scored
					 by the test contractor are inventoried, packaged, and labeled in accordance
					 with instructions from the test contractor. Test materials shall be returned to
					 the test contractor at the time and in the manner specified by the test
					 contractor.
(17) Overseeing the
					 collection and return, or collection and secure destruction, of all test
					 materials that do not require scoring by the test contractor, in accordance
					 with the directions of and time periods specified by the test contractor. Test
					 materials that were administered to pupils who are not eligible for the
					 assessment as set forth in section
					 11518(ad) or
					 (ae) shall also be securely destroyed or
					 returned, in accordance with the directions specified by the test
					 contractor.
(18) Upon receiving
					 summary reports and files from the test contractor, reviewing the files and
					 reports for completeness and accuracy and notifying the test contractor and the
					 CDE of any errors, discrepancies, or incomplete information as directed by the
					 test contractor. The LEA coordinator shall certify the accuracy of the
					 apportionment information report of the initial and summative assessments
					 administered during the prior fiscal year if designated to do so by the LEA
					 superintendent.