Arizona Administrative Code › Title 7 - EDUCATION › Chapter 2 - STATE BOARD OF EDUCATION › Article 10 - SCHOOL DISTRICT PROCUREMENT › Part VI - COMPETITIVE SEALED PROPOSALS › Section R7-2-1042 - Request for Proposals

Current through Register Vol. 30, No. 28, July 12, 2024
A.
				  Competitive sealed proposals shall be solicited through a request for
				  proposals. A request for proposals shall include the following:
1. Instructions to offerors, including:
a. Instructions and information to offerors
				  concerning proposal submission requirements, including the means for proposal
				  submission such as, hand delivery, U.S. mail, electronic mail, facsimile, or
				  other acceptable means, the proposal due date and time, the address of the
				  office at which proposals or other documents are to be received, the proposal
				  acceptance period, and any other special information or requirements;
b. The manner by which the offeror is
				  required to acknowledge amendments;
c. Notification of whether the school
				  district may award multiple contracts and the school district's basis for
				  determining whether to award multiple contracts. If multiple contracts may be
				  awarded, the request for proposals shall include the criteria the school
				  district will use for selecting vendors for each contract under the multiple
				  award, including as applicable, whether contracts will be awarded by individual
				  line items, groups of line items, or categories, whether contracts will be
				  awarded incrementally, and whether contracts will be awarded by designated
				  regions or locations;
d. The
				  minimum information required in the proposal;
e. The specific requirements for designating
				  trade secrets and other proprietary data as confidential;
f. Any specific responsibility
				  criteria;
g. Whether the offeror is
				  required to submit samples, descriptive literature, and technical data with the
				  proposal;
h. Evaluation factors and
				  the relative importance of price and other evaluation factors. Specific
				  numerical weighting is not required;
i. Procurement of earth-moving,
				  material-handling, road maintenance and construction equipment shall include as
				  evaluation factors the total life cycle cost including residual value of the
				  earth-moving, material-handling, road maintenance and construction equipment
				  and, to the extent practicable, the cost of outright purchase;
j. A statement specifying where documents
				  incorporated by reference may be obtained;
k. A statement that the school district may
				  cancel the solicitation or reject a proposal in whole or in part if deemed
				  advantageous to the school district;
l. Notice that the offeror is required to
				  certify that submission of the proposal did not involve collusion or other
				  anticompetitive practices and that the offeror has taken steps and exercised
				  due diligence to ensure that no violation of A.R.S. §
												15-213(O)
				   has occurred;
m. Notice that the offeror is required to
				  declare whether the offeror has been debarred, suspended, or otherwise lawfully
				  prohibited from participating in any public procurement activity, including,
				  but not limited to, being disapproved as a subcontractor of any public
				  procurement unit or other governmental body;
n. Any bid security required;
o. Any cost or pricing data
				  required;
p. The type of contract
				  to be used;
q. A statement that
				  discussions may be conducted with offerors who submit proposals determined to
				  be reasonably susceptible of being awarded a contract;
r. The date, time and location of any
				  pre-proposal conference;
s. The
				  name of the district representative or district representatives;
t. A description of all information that will
				  be recorded and available for public inspection at proposal opening;
u. Notice that all information and proposals
				  submitted by offerors will be made available for public inspection following
				  the award of the contract; and
v.
				  Whether the school district will consider partial proposals for award of a
				  contract.