Alabama Administrative Code › Title 257 - ALABAMA BOARD OF COURT REPORTERS › Chapter 257-X-1 - ORGANIZATION AND ADMINISTRATION › Section 257-X-1-.06 - Maintenance And Inspection Of Board Records

Current through Register Vol. 42, No. 9, June 28, 2024
(1)
			 The Board shall maintain its records, and provide for public disclosure, in
			 accordance with the Alabama Open Records Act.
(2) Upon request to the Executive Director or
			 other agency designee, public records maintained by the Board shall be
			 available for inspection and duplication at the office of the Board during
			 regular business hours. The inspection and duplication of public records shall
			 be under the supervision of the Executive Director or other agency
			 designee.
(3) For purpose of this
			 rule, a request for copies of public records shall be considered a "Standard
			 Request", if it seeks one or more discretely identified public records that the
			 Executive Director or other agency designee determines will take less than
			 eight (8) hours of staff time to process, taking into consideration the need to
			 identify and to redact or take other measures to withhold legally protected
			 action. A Standard Request should require no or minimal clarification by the
			 requestor. A "Time-Intensive Request" is defined as a request that the
			 Executive Director or other agency designee determines will take more than
			 eight (8) hours of staff time to process, taking into consideration the need to
			 obtain clarification of broad or vague requests, and to identify and to redact
			 or take other measures to withhold legally protected action and any time needed
			 to redact or take other measures to withhold legally protected
			 information.
(4) Any person wishing
			 to obtain copies of public records shall submit a written request to the office
			 of the Board using the form provided for this purpose on the public records
			 page of the Board's public web site. "Standard Requests" shall be accompanied
			 by a minimum a fee of $20.00. Should the staff time associated with the
			 response exceed one hour, the requesting party shall pay an additional fee of
			 $20.0 for each additional hour incurred. All requests will be acknowledged
			 within two (2) business days from receipt, at which time the requesting party
			 shall be notified if the request is deemed a Time-Sensitive Request. If
			 practicable, the requestor will be given an estimate of the staff time and
			 related fees associated with a Time-Intensive Request prior to processing,
			 which must be paid prior to production. The requestor will be provided a
			 substantive response fulfilling or denying the request within fifteen (15)
			 business days for Standard Requests, and forty-five (45) days for
			 Time-Intensive Request. These deadlines may be extended in additional fifteen
			 (15) day and forty-five (45) day increments, respectively upon written notice
			 to the requestor.
(5) Records
			 requests fulfilled will be provided via electronic means wherever possible.
			 Where paper copies are required, the agency may charge an additional per-page
			 fee of $.50 per page for copies.
(6) Public records maintained by the Board
			 that are available for inspection and duplication include, but are not limited
			 to:
(a) Names, business addresses, and
			 business telephone numbers of current licensees;
(b) Names of persons whose licenses have been
			 suspended or revoked, including the type, date, infraction, the penalty
			 incurred, and length of the penalty;
(c) Rules and regulations of the Board, as
			 promulgated and published in accordance with the, Sections 41-22-1,
et seq
., Alabama Administrative Procedures Act,
Code of Ala. 1975
;
(d) Other written statements of policy or
			 interpretations formulated, adopted, or used by the Board in the discharge of
			 its duties and functions; and
(e)
			 Final orders, decisions, declaratory rulings, and opinions issued by the
			 Board.
(f) Information related to
			 items a-d above may be found on the Board's public web site.