Illinois Administrative Code › Title 47 - HOUSING AND COMMUNITY DEVELOPMENT › Part 120 - STATE ADMINISTRATION OF THE FEDERAL COMMUNITY SERVICES BLOCK GRANT PROGRAM › Section 120.80 - Administrative Requirements

Current through Register Vol. 48, No. 28, July 12, 2024
For the purpose of this Part, administrative requirements
				specified in 47 Ill. Adm. Code 1 and this Section are applicable.
a) Compensation - The Grantee cannot be
			 reimbursed for costs which exceed the total approved budget. If the Grantee
			 believes its operation for the grant period will exceed a budgeted line item or
			 cost category, it shall request approval of the Department in writing and give
			 justification for the requested variation prior to exceeding any approved
			 budget line item or cost category. However, Program Support and Client
			 Assistance cost categories and all inclusive line items may vary up to 20% from
			 the approved budget amount. In no event shall the Administration cost category
			 be increased without prior written approval from the Department and the Special
			 Category may only be increased. The Department will grant approval to modify
			 budgeted amounts when the modification is necessary to achieve program
			 objectives.
b) Carry-over
1) Unexpended Funds - CSBG fund balance from
			 the previous fiscal year will be, subject to written approval of the
			 Department, carried into the Grantee's succeeding fiscal year CSBG program. The
			 carry-over funds will not reduce the succeeding fiscal year allocation, but the
			 carry-over amount should not exceed 20% of the agency's annual CSBG allocation
			 and the succeeding year's work program must reflect additional planned program
			 achievements with reasonable probability of accomplishing those planned
			 achievements so as to eliminate future substantive unexpended
			 balances.
2) Limitation Waiver -
			 CAAs may request the Department to waive the 20% limitation when unforeseen
			 circumstances, such as a project not materializing, high staff turnover or
			 other similar reasonable causes contributed to an excess carry-over. If the CAA
			 has no reasonable excuse for the excess carryover, the Department will allow
			 the CAA to reprogram the total carry-over amount, including excess, for one
			 succeeding year. If the CAA violates the 20% limitation the second succeeding
			 year, without a valid, reasonable excuse, the Department will deobligate the
			 excess funds and redistribute them to CAAs, through either a competitive, pilot
			 program solicitation or formula allocation process.
3) Economic Development Requirement (Section
			 120.110(b)(1)
			 ) Carry-over Exception - CAAs are considered by the Department to be not in
			 compliance with their grant agreement when during the grant period they spend
			 less then 50% of their required 10% earmark for job creating economic
			 development (Budget Category "D" funds). In this case, the entire remaining
			 Category "D" balance will be excluded from allowable carry-over and will be
			 deobligated by the Department. CAAs that spend at least 50%, but less than the
			 earmarked amount, will be required to place that carry-over portion into
			 Category "D" of the subsequent grant agreement.