reglab/statecodes huggingface dataset:
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 6 - Department of Administration - Benefit Services Division › Article 2 - INSURANCE PLANS › Section R2-6-202 - Long-term Disability Insurance

Current through Register Vol. 30, No. 28, July 12, 2024
A. The state shall automatically enroll an
				employee or officer in a long-term disability insurance plan. The long-term
				disability insurance plan in which an employee or officer is enrolled depends
				on the state-sponsored retirement plan to which the employee or officer
				contributes.
B. The state may
				offset the amount that an employee or officer receives under a long-term
				disability insurance plan by amounts that the employee or officer receives as
				Social Security payments, retirement benefits, and other disability benefits.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 6 - Department of Administration - Benefit Services Division › Article 2 - INSURANCE PLANS › Section R2-6-203 - Flexible Spending Accounts

Current through Register Vol. 30, No. 28, July 12, 2024
A.
				The state shall provide an employee or officer with the opportunity to
				establish a flexible spending account for:
1.
				Health-care expenses,
2.
				Dependent-care expenses, or
3. Both
				health-care and dependent-care expenses.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 6 - Department of Administration - Benefit Services Division › Article 2 - INSURANCE PLANS › Section R2-6-204 - Employee Flexible Benefit Plan

Current through Register Vol. 30, No. 28, July 12, 2024
A. The Director shall ensure that the premium
				paid by an employee or officer for participation in the insurance plans listed
				in
				R2-6-201(1) through
				(3) and for a maximum of $35,000 in
				supplemental life insurance and the amount set aside in a flexible spending
				account reduces the employee's or officer's compensation as allowed by Section
				125 of the Internal Revenue Code.
B. Director shall ensure that the premium
				paid by an employee or officer to enroll a dependent in the insurance plans
				listed in
				R2-6-201(1) through
				(3) reduces the employee's or officer's
				compensation as allowed by Section 125 of the Internal Revenue Code.
C. The Director shall ensure that the amount
				paid by the state to enable a dependent of an employee or officer to
				participate in the insurance plans listed in
				R2-6-201(1) through (3)
				 increases the employee's or officer's
				compensation and is taxed as required by law.
D. If an employee or officer experiences a
				qualified life event during a plan year that adds or deletes a dependent, the
				Director shall ensure that the compensation of the employee or officer is
				adjusted accordingly and taxed as required by law.
E. The Director shall ensure that the method
				of adjusting an employee's or officer's compensation under this Section is not
				changed or canceled until the end of a plan year.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 6 - Department of Administration - Benefit Services Division › Article 2 - INSURANCE PLANS › Section R2-6-205 - Performance Standards for Health, Dental, and Vision Insurance Plans

Current through Register Vol. 30, No. 28, July 12, 2024
As required under A.R.S. §
									38-651,
				  the Department establishes and shall require that a plan provider comply with
				  the following minimum performance standards:
1. Cost competitiveness. A plan provider
				shall offer the Department a discount from full-billed charges that is
				significant and an administrative fee that is reasonable when compared with the
				discount and administrative fee of other potential plan providers.
2. Utilization review. A plan provider of
				medical management services shall employ utilization review standards that are
				generally accepted in the industry and specified by the Department in
				contract.
3. Network development
				and access. A plan provider of a medical network shall comply with the access
				and availability requirements that the Department develops based on the
				location of participants and specifies in contract.
4. Conversion and implementation. A plan
				provider shall fully perform in accordance with all requirements that the
				Department specifies in contract from the date on which the contract begins
				until the date on which the contract ends or is terminated after giving proper
				notice.
5. Report accuracy and
				timeliness. A plan provider shall ensure that all reports are complete,
				accurate, and submitted as specified in contract.
6. Quality outcomes. A plan provider shall
				comply with the quality-outcome standards that the Department specifies in
				contract. The Department may offset expenses, costs, or damages incurred as a
				result of the plan provider failing to comply with the specified
				quality-outcome standards against any sums due to the plan provider.
7. Customer satisfaction. The Department
				shall annually measure the extent to which participants are satisfied with a
				plan provider's services.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 6 - Department of Administration - Benefit Services Division › Article 3 - ELIGIBILITY CRITERIA › Section R2-6-301 - Eligibility to Participate in Health, Dental, and Vision Insurance Plans

Current through Register Vol. 30, No. 28, July 12, 2024
A. Employees,
				officers, and retirees. An employee, officer, or retiree may participate in the
				health, dental, and vision insurance plans made available by the Department by
				enrolling at the time specified in
				R2-6-105 and
				agreeing to pay the contracted cost of each insurance plan chosen.
B. Former elected officials. A former elected
				official may participate in the health, dental, and vision insurance plans made
				available by the Department if the former elected official:
1. Has at least five years of credited
				service in the Elected Officials' Retirement Plan established at A.R.S. §
										38-802;
2. Participated in a group health, dental, or
				vision insurance plan made available to elected officials at the time of
				leaving office;
3. Served as an
				elected official on or after January 1, 1983;
4. Enrolls at the time specified in
				R2-6-105;
				and
5. Agrees to pay the contracted
				cost of the insurance plan.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 6 - Department of Administration - Benefit Services Division › Article 3 - ELIGIBILITY CRITERIA › Section R2-6-302 - Eligibility to Participate in Life and Short-term Disability Insurance Plans

Current through Register Vol. 30, No. 28, July 12, 2024
A. Employees and
				officers.
1. Life insurance. An employee or
				officer may participate in the life and short-term disability insurance plans
				made available by the Department by enrolling at the time specified in
				R2-6-105.
				The state shall provide basic life insurance to an employee or officer at no
				charge.
2. Short-term disability
				insurance. An employee or officer who chooses to participate in the short-term
				disability insurance plan made available by the Department shall agree to pay
				the contracted cost of the plan.
3.
				Supplemental life insurance. The state shall make supplemental life insurance
				available to an employee or officer. An employee or officer may purchase an
				amount of supplemental life insurance that, does not exceed three times the
				employee's or officer's base pay, rounded down to the nearest $5,000 or the
				maximum amount established by the Director, whichever is less. An employee or
				officer who chooses to participate in the supplemental life insurance plan
				shall agree to pay the contracted cost for the supplemental life
				insurance.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 6 - Department of Administration - Benefit Services Division › Article 3 - ELIGIBILITY CRITERIA › Section R2-6-303 - Audit of Dependent Eligibility

Current through Register Vol. 30, No. 28, July 12, 2024
A. A member shall not enroll an individual in
				an insurance plan made available by the Department unless the individual is an
				eligible dependent as defined in
				R2-6-101.
B. The Department shall conduct audits to
				determine whether individuals enrolled by members in an insurance plan made
				available by the Department are eligible dependents. The Department shall
				choose a particular member for audit either randomly or in response to
				uncertainty concerning dependent eligibility.
C. If a member is chosen for audit, the
				Department shall provide the member with written notice and 60 days in which to
				produce evidence that an individual enrolled by the member in an insurance plan
				made available by the Department is an eligible dependent. The Director may
				extend the 60-day requirement in an individual case. Evidence of dependent
				eligibility may include one or more of the following:
1. Marriage certificate,
2. Birth certificate,
3. Receipts for insurance payments made while on leave
				without pay,
4. Court order regarding adoption or placement for
				adoption,
5. Court order regarding guardianship,
6.
				Documentation of foster-child placement,
7. Tax return,
8. Declaration of
				disability from the Social Security Administration,
9. Documentation of
				Arizona residence, or
10. Other documentation acceptable to the
				Director.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 6 - Department of Administration - Benefit Services Division › Article 4 - APPEALS AND GRIEVANCES › Section R2-6-401 - Appeal of a Plan-provider Decision

Current through Register Vol. 30, No. 28, July 12, 2024
A. The Department has delegated to each plan
				provider the authority to:
1. Interpret and
				apply the terms of the plan provider's particular insurance plan;
2. Determine whether a particular benefit is
				included in the plan and, if included, the amount of payment to be made under
				the plan; and
3. Perform a full and
				fair review of any decision by the plan provider regarding benefits included in
				or payments to be made under the plan if the decision is appealed in accordance
				with the plan provider's specified procedures.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 6 - Department of Administration - Benefit Services Division › Article 4 - APPEALS AND GRIEVANCES › Section R2-6-402 - Grievance of a Department Decision

Current through Register Vol. 30, No. 28, July 12, 2024
A. An individual who participates in one or
				more of the insurance plans made available by the Department may file a
				grievance with the Director regarding:
1.
				Determination of creditable coverage,
2. Determination of whether a medical child
				support order is qualified,
3.
				Determination of eligibility,
4.
				Dissatisfaction with care,
5.
				Dissatisfaction with an insurance plan,
6. Dissatisfaction with a plan
				provider,
7. Access to care,
				and
8. Inconsistent application of
				statute or rule.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 1 - GENERAL PROVISIONS › Section R2-7-102 - Written Determinations

Current through Register Vol. 30, No. 28, July 12, 2024
A. If
				a written determination is required under applicable law, an agency chief
				procurement officer shall include the basis for the action taken in the written
				determination.
B. The agency chief
				procurement officer shall place the written determination into the purchasing
				agency's procurement file.
C. A
				procurement file located at a state agency is considered the official records
				file of the director as required by A.R.S. §
									41-2502, if the
				file is maintained by an agency chief procurement officer.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 1 - GENERAL PROVISIONS › Section R2-7-103 - Confidential Information

Current through Register Vol. 30, No. 28, July 12, 2024
A. If a
				person wants to assert that a person's offer, specification, or protest
				contains a trade secret or other proprietary information, a person shall
				include with the submission a statement supporting this assertion. A person
				shall clearly designate any trade secret and other proprietary information,
				using the term "confidential". Contract terms and conditions, pricing, and
				information generally available to the public are not considered confidential
				information under this Section.
B.
				Until a final determination is made under subsection (C), an agency chief
				procurement officer shall not disclose information designated as confidential
				under subsection (A) except to those individuals deemed by an agency chief
				procurement officer to have a legitimate state interest.
C. Upon receipt of a submission, an agency
				chief procurement officer shall make one of the following written
				determinations:
1. The designated information
				is confidential and the agency chief procurement officer shall not disclose the
				information except to those individuals deemed by the agency chief procurement
				officer to have a legitimate state interest;
2. The designated information is not
				confidential; or
3. Additional
				information is required before a final confidentiality determination can be
				made.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 2 - PROCUREMENT ORGANIZATION › Section R2-7-201 - State Procurement Administrator: Duties and Qualifications

Current through Register Vol. 30, No. 28, July 12, 2024
A. The director
				shall hire a state procurement administrator with executive and organizational
				skills and relevant, recent experience in public procurement.
B. The state procurement administrator shall:
1. Administer the procurement of materials,
				services, and construction needed by the state;
2. Establish procurement policy and
				procedure;
3. Establish procurement
				training standards;
4. Designate if
				an Arizona state contract is mandatory;
5. Delegate procurement authority under
				R2-7-202; and
6. Monitor compliance
				of state governmental units with state procurement laws.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 2 - PROCUREMENT ORGANIZATION › Section R2-7-202 - Delegation of Procurement Authority to State Governmental Units

Current through Register Vol. 30, No. 28, July 12, 2024
A. The state
				procurement administrator shall delegate procurement authority to a state
				governmental unit based upon the following criteria:
1. The procurement expertise, knowledge,
				experience, and performance of the state governmental unit's agency chief
				procurement officer, as identified by the state governmental unit;
				and
2. The impact of the delegation
				on procurement efficiency and effectiveness.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 2 - PROCUREMENT ORGANIZATION › Section R2-7-203 - Agency Chief Procurement Officer

Current through Register Vol. 30, No. 28, July 12, 2024
A.
				An agency chief procurement officer may further delegate procurement authority
				within the purchasing agency, within the limits specified by the state
				procurement administrator.
B. The
				agency chief procurement officer shall notify the state procurement
				administrator in writing of employees who have delegated procurement authority.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 2 - PROCUREMENT ORGANIZATION › Section R2-7-204 - State Employee or Public Officer Use of State Contracts

Current through Register Vol. 30, No. 28, July 12, 2024
State employees and public officers shall not purchase
				  materials or services for their own personal or business use from contracts
				  entered into by the state unless authorized in writing by the director. The
				  determination shall state how the purchase will further the interests of the
				  state.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 2 - PROCUREMENT ORGANIZATION › Section R2-7-206 - Authorized Procurement Officers

Current through Register Vol. 30, No. 28, July 12, 2024
A procurement officer shall perform all procurement duties in
				  accordance with the Arizona Procurement Code and within the authority delegated
				  to the procurement officer in accordance with this Chapter.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 2 - PROCUREMENT ORGANIZATION › Section R2-7-207 - Resolution of Intra-agency Procurement Disputes

Current through Register Vol. 30, No. 28, July 12, 2024
Procurement disputes between a purchasing agency and its
				  agency chief procurement officer shall be resolved by the state procurement
				  administrator.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 2 - PROCUREMENT ORGANIZATION › Section R2-7-209 - Prospective Suppliers List

Current through Register Vol. 30, No. 28, July 12, 2024
A. The
				state procurement administrator shall compile and maintain a prospective
				suppliers list. To be included on the prospective suppliers list, a person
				shall register with the state procurement office.
B. The state procurement administrator may
				remove suppliers from the prospective suppliers list if a notice sent to the
				supplier is returned. The state procurement administrator shall maintain a
				record of the date and reason for removal of a supplier from the prospective
				suppliers list.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part A - GENERAL PROVISIONS › Section R2-7-A301 - Source Selection Method: Determination Factors

Current through Register Vol. 30, No. 28, July 12, 2024
A. A state governmental unit shall use any
				  existing Arizona state contract designated as mandatory to satisfy requirements
				  for those materials and services covered by such contracts.
B. If a state governmental unit believes that
				  an Arizona state contract, designated as mandatory, does not satisfy its
				  requirements, the state governmental unit may only procure the material or
				  service from another source with the written approval of the state procurement
				  administrator and in conformance with the applicable source selection
				  method.
C. The agency chief
				  procurement officer shall determine the applicable source selection method for
				  a procurement, estimating the aggregate dollar amount of the contract and
				  ensuring that the procurement is not artificially divided, fragmented, or
				  combined to circumvent the Arizona Procurement Code.
D. The agency chief procurement officer shall
				  not award a contract or incur an obligation on behalf of the state unless
				  sufficient funds are available for the procurement, consistent with A.R.S. §
										35-154.
				  If it is reasonable to believe that sufficient funds will become available for
				  a procurement, the agency chief procurement officer may issue a notice with the
				  solicitation indicating that funds are not currently available and that any
				  contract awarded will be conditioned upon the availability of funds.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B301 - Solicitation

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency chief
				  procurement officer shall issue an invitation for bids at least 14 days before
				  the offer due date and time, unless the agency chief procurement officer
				  determines a shorter time is necessary for a particular procurement. If as
				  horter time is necessary, the agency chief procurement officer shall document
				  the specific reasons in the procurement file.
B. An agency chief procurement officer shall:
1. Advertise the procurement in accordance
				  with A.R.S. §
											41-2533(C);
				  and
2. At a minimum, provide
				  written notice to the prospective suppliers that have registered with the state
				  procurement office for the specific material, service, or construction
				  solicited.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B302 - Pre-offer Conferences

Current through Register Vol. 30, No. 28, July 12, 2024
An agency chief procurement officer may conduct one or more
					 pre-offer conferences. If a pre-offer conference is conducted, it shall be a
					 reasonably sufficient time prior to the offer due date and time. Statements
					 made during a pre-offer conference are not amendments to the
					 solicitation.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B303 - Solicitation Amendment

Current through Register Vol. 30, No. 28, July 12, 2024
A. An
				  agency chief procurement officer shall issue a solicitation amendment to do any
				  or all of the following:
1. Make changes in
				  the solicitation;
2. Correct
				  defects or ambiguities;
3. Provide
				  additional information or instructions; or
4. Extend the offer due date and time if the
				  agency chief procurement officer determines that an extension is in the best
				  interest of the state.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B304 - Modification or Withdrawal of Offer Before Offer Due Date and Time

Current through Register Vol. 30, No. 28, July 12, 2024
A. An offeror may
				  modify or withdraw its offer, in writing, before the offer due date and
				  time.
B. The agency chief
				  procurement officer shall place the document submitted by the offeror in the
				  procurement file as a record of the modification or withdrawal.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B305 - Cancellation of a Solicitation Before Offer Due Date and Time

Current through Register Vol. 30, No. 28, July 12, 2024
A. Based on the
				  best interest of the state, an agency chief procurement officer may cancel a
				  solicitation before the offer due date and time.
B. The agency chief procurement officer shall
				  notify suppliers to whom the agency chief procurement officer distributed the
				  solicitation.
C. The agency chief
				  procurement officer shall not open offers after cancellation. The agency chief
				  procurement officer may discard the offer after 30 days from notice of
				  solicitation cancellation, unless the offeror requests the offer be
				  returned.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B306 - Receipt, Opening, and Recording of Offers

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency chief procurement officer shall
				  maintain a record of offers received for each solicitation and shall record the
				  time and date when an offer is received. The agency chief procurement officer
				  shall store each unopened offer in a secure place until the offer due date and
				  time. When practical, an agency chief procurement officer should use the
				  eProcurement system for this process.
B. A purchasing agency may open an offer to
				  identify the offeror. If this occurs, the agency chief procurement officer
				  shall record the reason for opening the offer, the date and time the offer was
				  opened, and the solicitation number. The agency chief procurement officer shall
				  secure the offer and retain it for public opening.
C. The agency chief procurement officer shall
				  open offers after the offer due date and time. The agency chief procurement
				  officer shall record the name of each offeror, the amount of each offer, and
				  any other relevant information as determined by the agency chief procurement
				  officer. The agency chief procurement officer shall make the record of offers
				  available for public viewing.
D.
				  Except for the information identified in subsection (C), the agency chief
				  procurement officer shall ensure that information contained in the offer
				  remains confidential until contract award and is shown only to those persons
				  assisting in the evaluation process.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B307 - Late Offers, Modifications, Withdrawals

Current through Register Vol. 30, No. 28, July 12, 2024
A. If an offer, modification, or withdrawal
				  is received after the due date and time, at the location designated in the
				  solicitation (which may be the eProcurement system), an agency chief
				  procurement officer shall determine the offer, modification, or withdrawal as
				  late. If the eProcurement system is the designated location for the offer,
				  modification, or withdrawal, prospective offerors are responsible for allowing
				  sufficient time to ensure that their submission is properly filed in the
				  eProcurement system by the appropriate due date and time.
B. The agency chief procurement officer shall
				  reject a late offer, modification, or withdrawal unless:
1. The document is received before the
				  contract award at the location designated in the solicitation; and
2. The document would have been received by
				  the offer due date and time, but for the action or inaction of personnel
				  directly serving the purchasing agency.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B308 - Cancellation of Solicitation After Receipt of Offers and Before Award

Current through Register Vol. 30, No. 28, July 12, 2024
A. Based on the
				  best interest of the state, an agency chief procurement officer may cancel a
				  solicitation after offer due date and time. The agency chief procurement
				  officer shall prepare a written justification for cancellation and place it in
				  the procurement file.
B. The agency
				  chief procurement officer shall notify offerors of the cancellation in
				  writing.
C. The agency chief
				  procurement officer shall retain offers received under the canceled
				  solicitation in the procurement file. If the purchasing agency intends to issue
				  another solicitation within six months after cancellation of the procurement,
				  the agency chief procurement officer shall withhold the offers from public
				  inspection. After award of a contract under the subsequent solicitation, the
				  agency chief procurement officer shall make offers submitted in response to the
				  canceled solicitation available for public inspection except for information
				  determined to be confidential pursuant to
				  R2-7-103.
D. In the event of cancellation, the agency
				  chief procurement officer shall promptly return any bid security provided by an
				  offeror.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B309 - One Offer Received

Current through Register Vol. 30, No. 28, July 12, 2024
If only one offer is received in response to a
					 solicitation, the agency chief procurement officer shall review the offer and
					 either:
1. Award the contract to the
				  offeror and prepare a written determination that:
a. The price submitted is fair and reasonable
				  under
				  R2-7-702,
b. The offer is responsive, and
c. The offeror is responsible, or
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B310 - Offer Mistakes Discovered After Offer Opening and Before Award

Current through Register Vol. 30, No. 28, July 12, 2024
A. If an apparent
				  mistake in an offer, relevant to the award determination, is discovered after
				  opening and before award, an agency chief procurement officer shall contact the
				  offeror for written confirmation of the offer. The agency chief procurement
				  officer shall designate a time-frame within which the offeror shall either:
1. Confirm that no mistake was made and
				  assert that the offer stands as submitted; or
2. Acknowledge that a mistake was made, and
				  include all of the following in a written response:
a. Explanation of the mistake and any other
				  relevant information;
b. A request
				  for correction including the corrected offer or a request for withdrawal;
				  and
c. The reasons why correction
				  or withdrawal is consistent with fair competition and in the best interest of
				  the state.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B311 - Extension of Offer Acceptance Period

Current through Register Vol. 30, No. 28, July 12, 2024
A. To extend the offer acceptance period, an
				  agency chief procurement officer shall notify all offerors in writing of an
				  extension and request written concurrence from each offeror.
B. To be eligible for a contract award, an
				  offeror shall submit a written concurrence to the extension. The agency chief
				  procurement officer shall reject an offer as nonresponsive if written
				  concurrence is not provided as requested.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B312 - Bid Evaluation

Current through Register Vol. 30, No. 28, July 12, 2024
A. An
				  agency chief procurement officer shall evaluate offers to determine which offer
				  provides the lowest cost to the state in accordance with any objectively
				  measurable factors set forth in the solicitation.
B. An agency chief
				  procurement officer shall consider total life cycle costs including residual
				  value when evaluating offers for the procurement of materials or services
				  identified in A.R.S. §
										41-2554.
C. An
				  agency chief procurement officer shall conduct an evaluation to determine
				  whether an offeror is responsive, based upon the requirements set forth in the
				  solicitation. The agency chief procurement officer shall reject as
				  nonresponsive any offer that does not meet the solicitation
				  requirements.
D. If there are two or more low, responsive offers
				  from responsible offerors that are identical in price, the agency chief
				  procurement officer shall make the award by drawing lots. If time permits, the
				  agency chief procurement officer shall provide the offerors involved an
				  opportunity to attend the drawing. The agency chief procurement officer shall
				  ensure that the drawing is witnessed by at least one person other than the
				  agency chief procurement officer.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B313 - Responsibility Determinations

Current through Register Vol. 30, No. 28, July 12, 2024
A. The
				  agency chief procurement officer shall determine before an award whether an
				  offeror is responsible or nonresponsible.
B. The agency chief procurement officer shall
				  consider the following factors before determining that an offeror is
				  responsible or nonresponsible:
1. The
				  offeror's financial, business, personnel, or other resources, such as
				  subcontractors;
2. The offeror's
				  record of performance and integrity;
3. Whether the offeror has been debarred or
				  suspended;
4. Whether the offeror
				  is legally qualified to contract with the state;
5. Whether the offeror promptly supplied all
				  requested information concerning its responsibility; and
6. Whether the offeror meets the
				  responsibility criteria specified in the solicitation.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B314 - Contract Award

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency
				  chief procurement officer shall award the contract to the lowest responsible
				  and responsive offeror whose offer conforms in all material respects to the
				  requirements and criteria set forth in the solicitation. Unless otherwise
				  provided in the solicitation, an award may be made for an individual line item,
				  any group of line items, or all line items.
B. The agency chief procurement officer shall
				  keep a record showing the basis for determining the successful offeror or
				  offerors in the procurement file.
C. The agency chief procurement officer shall
				  notify all offerors of an award.
D.
				  After a contract is awarded, the agency chief procurement officer shall return
				  any bid security provided by the offeror.
E. Within 3 days after a contract is awarded,
				  the agency chief procurement officer shall make the procurement file, including
				  all offers, available for public inspection, redacting information that is
				  confidential under
				  R2-7-103.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B315 - Mistakes Discovered After Award

Current through Register Vol. 30, No. 28, July 12, 2024
A. If a mistake in the offer is discovered
				  after the award, the offeror may request withdrawal or correction in writing
				  and shall include all of the following in the written request:
1. Explanation of the mistake and any other
				  relevant information;
2. A request
				  for correction including the corrected offer or a request for withdrawal;
				  and
3. The reasons why correction
				  or withdrawal is consistent with fair competition and in the best interest of
				  the state.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part B - COMPETITIVE SEALED BIDDING › Section R2-7-B316 - Multistep Sealed Bidding

Current through Register Vol. 30, No. 28, July 12, 2024
A. Multi-step sealed
				  bidding is initiated by the issuance of an invitation to submit technical
				  offers. An agency chief procurement officer shall issue an invitation to submit
				  technical offers that contains all of the following information:
1. Notice that the procurement is conducted
				  in two phases. In phase one unpriced technical offers are considered and
				  selected. In phase two there is competitive bidding by offerors whose offers
				  were selected in phase one;
2. The
				  best description of the material or service solicited;
3. The requirements for each technical offer,
				  such as drawings and descriptive literature;
4. The criteria for evaluating each technical
				  offer;
5. The closing date and time
				  for receipt of technical offers and the location where offers should be
				  delivered or mailed; and
6. A
				  statement that negotiations may be held regarding the unpriced technical
				  offer.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C301 - Solicitation

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency chief
				  procurement officer shall issue a request for proposal at least 14 days before
				  the offer due date and time, unless the agency chief procurement officer
				  determines a shorter time is necessary for a particular procurement. If as
				  horter time is necessary, the agency chief procurement officer shall document
				  the specific reasons in the procurement file.
B. The agency chief
				  procurement officer shall:
1. Advertise in
				  accordance with A.R.S. §
											41-2534(C);
				  and
2. At a minimum, provide
				  written notice to prospective suppliers that have registered with the state
				  procurement office for the specific material, service, or construction
				  solicited.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C302 - Pre-offer Conferences

Current through Register Vol. 30, No. 28, July 12, 2024
An agency chief procurement officer may conduct one or more
					 pre-offer conferences within a reasonable time before offer due date and time
					 to discuss the procurement requirements and solicit comments from prospective
					 offerors. Amendments to the solicitation may be issued, if necessary, in
					 accordance with
					 R2-7-C303.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C303 - Solicitation Amendment

Current through Register Vol. 30, No. 28, July 12, 2024
A. An
				  agency chief procurement officer shall issue a solicitation amendment to do any
				  or all of the following:
1. Make changes in
				  the solicitation;
2. Correct
				  defects or ambiguities;
3. Provide
				  additional information or instructions; or
4. Extend the offer due date and time if the
				  agency chief procurement officer determines that an extension is in the best
				  interest of the state.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C304 - Modification or Withdrawal of Offer Before Offer Due Date and Time

Current through Register Vol. 30, No. 28, July 12, 2024
A. An offeror may
				  modify or withdraw their offer at any time, in writing, before the offer due
				  date and time.
B. The agency chief
				  procurement officer shall place the document submitted in the procurement file
				  as a record of the modification or withdrawal.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C305 - Cancellation of Solicitation Before Offer Due Date and Time

Current through Register Vol. 30, No. 28, July 12, 2024
A. Based on the
				  best interest of the state, an agency chief procurement officer may cancel a
				  solicitation before the offer due date and time.
B. The agency chief procurement officer shall
				  notify suppliers to whom the agency chief procurement officer distributed the
				  solicitation.
C. The agency chief
				  procurement officer shall not open offers after cancellation. The agency chief
				  procurement officer may discard the offer after 30 days from notice of
				  solicitation cancellation unless the offeror requests the offer be returned.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C306 - Receipt, Opening, and Recording of Offers

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency chief procurement officer shall
				  maintain a record of offers received for each solicitation and shall record the
				  time and date when an offer is received. The agency chief procurement officer
				  shall store each unopened offer in a secure place until the offer due date and
				  time. When practical, an agency chief procurement officer should use the
				  eProcurement system for this process.
B. A purchasing agency may open an offer to
				  identify the offeror. If this occurs, the agency chief procurement officer
				  shall record the reason for opening the offer, the date and time the offer was
				  opened, and the solicitation number. The agency chief procurement officer shall
				  secure the offer and retain it for public opening.
C. The agency chief procurement officer shall
				  open offers after the offer due date and time. The agency chief procurement
				  officer shall record the name of each offeror and any other relevant
				  information as determined by the agency chief procurement officer. The agency
				  chief procurement officer shall make the record of offers available for public
				  viewing.
D. Except for the
				  information identified in subsection (C), the agency chief procurement officer
				  shall ensure that information contained in the offer remains confidential until
				  contract award and is shown only to those persons assisting in the evaluation
				  process.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C307 - Late Offers, Modifications, and Withdrawals Before Offer Due Date and Time

Current through Register Vol. 30, No. 28, July 12, 2024
A. If an offer,
				  modification, or withdrawal is not received by the offer due date and time, at
				  the location designated in the solicitation (which may be the eProcurement
				  system), an agency chief procurement officer shall determine the offer,
				  modification, or withdrawal as late. If the eProcurement system is the
				  designated location for the offer, modification, or withdrawal, prospective
				  offerors are responsible for allowing sufficient time to ensure that their
				  submission is properly filed in the eProcurement system by the appropriate due
				  date and time. This rule does not apply to revision or withdrawal of offers as
				  described in
				  R2-7-C314.
B. The agency chief procurement
				  officer shall reject a late offer, modification, or withdrawal unless:
1. The document is received before contract
				  award at the location designated in the solicitation; and
2. The document would have been received by
				  the offer due date and time, but for the action or inaction of personnel
				  directly serving the purchasing agency.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C308 - Cancellation of Solicitation After Offer Opening and Before Award

Current through Register Vol. 30, No. 28, July 12, 2024
A. Based on the
				  best interest of the state, an agency chief procurement officer may cancel a
				  solicitation after offer due date and time. The agency chief procurement
				  officer shall prepare a written justification for cancellation and place it in
				  the procurement file.
B. The agency
				  chief procurement officer shall notify offerors of the cancellation in
				  writing.
C. The agency chief
				  procurement officer shall retain offers received under the canceled
				  solicitation in the procurement file. If the purchasing agency intends to issue
				  another solicitation within six months after cancellation of the procurement,
				  the agency chief procurement officer may withhold the offers from public
				  inspection. After award of a contract under the subsequent solicitation, the
				  agency chief procurement officer shall make offers submitted in response to the
				  cancelled solicitation open for public inspection except for information
				  determined to be confidential pursuant to
				  R2-7-103.
D. In the event of cancellation, the agency
				  chief procurement officer shall promptly return any offer security provided by
				  an offeror.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C309 - Only One Offer Received

Current through Register Vol. 30, No. 28, July 12, 2024
If only one offer is received in response to a
					 solicitation, the agency chief procurement officer shall review the offer and
					 either:
1. Award the contract to the
				  offeror and prepare a written determination that:
a. The price submitted is fair and reasonable
				  pursuant to
				  R2-7-702;
				  and
b. The offeror is responsive;
				  and
c. The offeror is responsible;
				  or
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C310 - Extension of Offer Acceptance Period

Current through Register Vol. 30, No. 28, July 12, 2024
A. To extend the offer acceptance period, an
				  agency chief procurement officer shall notify offerors in writing of an
				  extension and request written concurrence from all offerors.
B. To be eligible for a contract award, an
				  offeror shall submit written concurrence to the extension. The agency chief
				  procurement officer shall not consider the offer from an offeror who fails to
				  respond to the notice of extension.
Arizona Administrative Code › Title 2 - ADMINISTRATION › Chapter 7 - Department of Administration State Procurement Office › Article 3 - SOURCE SELECTION AND CONTRACT FORMATION › Part C - COMPETITIVE SEALED PROPOSALS › Section R2-7-C311 - Determination of Not Susceptible for Award

Current through Register Vol. 30, No. 28, July 12, 2024
A. An agency chief procurement officer may
				  determine at any time during the evaluation period and before award that an
				  offer is not susceptible for award. The agency chief procurement officer shall
				  place a written determination, based on one or more of the following, in the
				  procurement file:
1. The offer fails to
				  substantially meet one or more of the mandatory requirements of the
				  solicitation;
2. The offer fails to
				  comply with any susceptibility criteria identified in the solicitation;
				  or
3. The offer is not susceptible
				  for award in comparison to other offers based on thecriteria set forth in the
				  solicitation. When there is doubt as to whether an offer is susceptible for
				  award, the offer should be included for further consideration.