reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Subpart C - REPORTING REQUIREMENTS › Section 560.390 - Failure to File Registration Statements and Semi-monthly Reports

Current through Register Vol. 48, No. 28, July 12, 2024
Failure to file a statement or report within the time
				  designated, or the reporting of incomplete information, may constitute a
				  violation of the Act. Within 5 business days after a filing deadline, the
				  Secretary of State Index Department shall notify the authorized agent for any
				  registrant that is deemed required to file, but has failed to do so. (Section
				  7(b) of the Act)
a) A registrant that
				is required to file a registration statement or semi-monthly report, and has
				not filed by the deadlines prescribed in the Act, is subject to the following
				late filing fees in addition to any penalties imposed by the Act:
1) Filings received within 15 days after a
				filing deadline shall be accompanied by a $50 late filing fee;
2) A registrant that fails to file within 15
				days shall be subject to a penalty of $100, which shall be in addition to the
				$50 late filing fee specified in subsection (a)(1).
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Subpart C - REPORTING REQUIREMENTS › Section 560.395 - Preservation of Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) A
				lobbyist, or an authorized agent, if the lobbying entity prefers, shall
				preserve for a period of 2 years from the filing date copies of all receipts
				and records forwarded to the Authorized Agent that were used in preparing
				reports under this Part. (Section 6(d) of the Act)
b) Examples of records that should be
				maintained include, but are not limited to, the following:
1) The total of all expenditures made for or
				on behalf of officials;
2) Proof of
				payment for every expenditure;
3)
				The allocation formula used in prorating the expenses incurred for or on behalf
				of an official when an expenditure is made for more than one official, but
				fewer than 25;
4) A list of the
				officials invited to a large gathering.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Subpart D - PUBLIC DISCLOSURE › Section 560.400 - Requests for Reports

Current through Register Vol. 48, No. 28, July 12, 2024
a) All requests
				to view or copy statements or semi-monthly reports shall be made in person or
				submitted in writing. Copies must be paid for in advance (see Section
				560.420 ).
b) All statements and reports filed under
				this Part with the Secretary of State Index Department shall be available
				within 5 business days from the filing date for examination and copying by the
				public during regular business hours (see Section
				560.402
				) and shall be made available via the Internet without charge.
c) The Secretary of State Index Department
				shall certify that an entity or individual is or is not registered pursuant to
				the Act. The written inquiry shall include the name and address of the person
				submitting the request and the name and address of the individual requested and
				their lobbying entity, if applicable.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Subpart D - PUBLIC DISCLOSURE › Section 560.402 - Location and Business Hours

Current through Register Vol. 48, No. 28, July 12, 2024
The offices of the Secretary of State Index Department are
				  located at 111 East Monroe Street, Springfield, Illinois 62756, and at 17 N.
				  State Street, Chicago, Illinois 60602, and shall be open Monday through Friday,
				  from 8:00 a.m. to 4:30 p.m., except on State legal holidays.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Subpart D - PUBLIC DISCLOSURE › Section 560.405 - Official Forms

Current through Register Vol. 48, No. 28, July 12, 2024
Registered entities are required to use only the electronic
				  lobbyist registration and reporting system and official forms and schedules
				  approved by the Secretary of State Index Department when filing lobbyist
				  registration statements or reports.
a)
				Copies of official forms may be obtained from the Index Department.
b) Alternative methods of reporting are
				prohibited unless prior written approval has been received from the Director of
				the Index Department.
c) Prior
				written approval will be given based on the compatibility of alternative
				methods with the Index Department's public disclosure procedures.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Subpart D - PUBLIC DISCLOSURE › Section 560.410 - List of Officials

Current through Register Vol. 48, No. 28, July 12, 2024
The Secretary of State Index Department shall maintain and
				  make available to registrants a list of position titles deemed by their
				  employing Constitutional Officers to be officials under this Part. The
				  Constitutional Officers may provide this list to the Index Department on an
				  annual basis or as amendments are required. The Secretary of State Index
				  Department shall post an updated list of officials on its website as
				  applicable.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Subpart D - PUBLIC DISCLOSURE › Section 560.420 - Fees

Current through Register Vol. 48, No. 28, July 12, 2024
Semi-monthly reports and lists of registrants shall be made
				  available to the public at the following fees:
a) The list of registrants shall be available
				free of charge via the Internet. This list is available on compact disc for
				$10.
b) Copies of statements or
				semi-monthly reports shall be available free of charge via the Internet. Paper
				copies of statements or semi-monthly reports are available for $.50 per
				page.
c) There is no charge to
				inspect materials filed at the Secretary of State Index Department, 111 East
				Monroe Street, Springfield, Illinois 62756 or via the Internet.
d) Certification that an entity or individual
				is or is not registered pursuant to the Act shall be available for
				$2.00.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Subpart D - PUBLIC DISCLOSURE › Section 560.430 - Enforcement

Current through Register Vol. 48, No. 28, July 12, 2024
The Secretary of State Inspector General is the office having
				  investigative authority for alleged violations of the Act. Investigations shall
				  be conducted pursuant to Section 11 of the Act.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Appendix A - Lobbyist Registration Statements › ILLUSTRATION A - Form R1: Lobbyist Registration Statement - For Individual/Firm/Partnership/Committee/Association/Corporation or any Other Organization Employing a Lobbyist on Their Own Behalf (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Appendix A - Lobbyist Registration Statements › ILLUSTRATION B - Form R2: Lobbyist Registration Statement - For Individual/Firm/Partnership/Committee/Association/Corporation or any Other Organization Who Performs Lobbying Services on Behalf of Another (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Appendix B - Lobbyist Expenditure Reports › ILLUSTRATION B - Schedule 1A/2A: Lobbyist Expenditure Report - Itemized Expenditures for Travel and Lodging or Meals, Beverages and Entertainment (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Appendix B - Lobbyist Expenditure Reports › ILLUSTRATION C - Schedule 1B/2B: Lobbyist Expenditure Report - Non-Itemized Expenditures for Travel and Lodging or Meals, Beverages and Entertainment (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Appendix B - Lobbyist Expenditure Reports › ILLUSTRATION E - Schedule 3A/4A: Lobbyist Expenditure Report - Itemized Expenditures for Gifts or Honoraria (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Appendix B - Lobbyist Expenditure Reports › ILLUSTRATION F - Schedule 3B/4B: Lobbyist Expenditure Report - Non-Itemized Expenditures for Gifts and Honoraria (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 560 - LOBBYIST REGISTRATION AND REPORTS › Appendix B - Lobbyist Expenditure Reports › ILLUSTRATION G - Schedule GR1: Lobbyist Expenditure Notification - Expenditures in Connection with a Grass Roots Lobbying Event (Repealed)

Current through Register Vol. 48, No. 28, July 12, 2024
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 565 - STATEMENTS OF ECONOMIC INTERESTS › Section 565.20 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to Section 3A-30 of the Act [5
				ILCS 420/3A-30 ], this Part shall apply to any
				appointees to a board, commission, authority, or task force authorized or
				created by State law or by executive order of the Governor, and to those
				persons notified by the Secretary of State of their requirement to file
				statements of economic interests pursuant to Section 4A-101 of the Act
				[5 ILCS
				420/4A-101 ]. The purpose of this Part is to extend
				the filing deadline for statements of economic interests upon a showing of just
				cause as to why the form cannot be filed in a timely manner. Persons granted
				filing extensions shall have 30 days from their original filing deadline in
				which to file forms without penalty, unless a longer extension is granted
				pursuant to Section
				565.50
				of this Part. In addition, the disclosure requirements for appointees are set
				forth in regard to State contracts and financial interests held by appointees
				and immediate family members of appointees.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 565 - STATEMENTS OF ECONOMIC INTERESTS › Section 565.30 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Act" means the Illinois Governmental Ethics Act [5 ILCS 420
				].
"Appointee" means any person appointed to a board, commission,
				authority, or task force authorized or created by State law.
"Department" means the Secretary of State Index
				Department.
"Disclosure" means the disclosure of any State contracts as
				established in Section 3A-30 of the Act.
"Filer" means a person notified by the Department of his or her
				requirement to file a statement of economic interests pursuant to Section
				4A-101 of the Act and appointees to any board, commission, authority, or task
				force authorized or created by State law or by executive order of the
				Governor.
"Immediate family" means a spouse, parent, child or sibling or
				family members living with the filer.
"Serious illness" means any illness that can be documented to
				the Department by a physician's note.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 565 - STATEMENTS OF ECONOMIC INTERESTS › Section 565.35 - Disclosure of Interest in State Contracts by Appointees

Current through Register Vol. 48, No. 28, July 12, 2024
a) Every appointee required to disclose
			 contractual interests under Section
			 565.20 shall file a
			 disclosure report approved by the Secretary of State upon appointment.
1) Copies of official forms may be obtained
			 from the Index Department.
2)
			 Alternative methods of reporting are prohibited unless prior written approval
			 has been received from the Director of the Index Department.
3) Prior written approval will be given based
			 on the compatibility of alternative methods with the Index Department's public
			 disclosure procedures. Approval shall be granted if information reported meets
			 the informational elements within Appendix A of this Part and is compatible
			 with electronic data software used by the Secretary.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 565 - STATEMENTS OF ECONOMIC INTERESTS › Section 565.40 - Requests For Extensions

Current through Register Vol. 48, No. 28, July 12, 2024
a) All
			 requests for extensions shall be submitted in writing to the Secretary of State
			 Index Department at 111 E. Monroe Street, Springfield, Illinois 62756. Requests
			 shall include any documentation in support of the filer's reason, including,
			 but not limited to, a physician's note or a receipt of mailing.
b) Pursuant to Gubernatorial Disaster
			 Declaration No. 2020-038 issued on March 9, 2020 and any subsequent COVID-19
			 disaster proclamations, and Executive Order No. 2020-08 issued March 17, 2020
			 and any subsequent extension of that Executive Order, the provisions of Article
			 4A of the Illinois Governmental Ethics Act [5 ILCS 420/4A] and Section IV of
			 Executive Order 2015-09, providing for the filing of statements of economic
			 interests, are suspended during the duration of the Gubernatorial Disaster
			 Proclamation and for 30 days following its termination.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 565 - STATEMENTS OF ECONOMIC INTERESTS › Section 565.50 - Reasons For Which Extensions Will Be Granted

Current through Register Vol. 48, No. 28, July 12, 2024
The Department will extend the filing deadline for 30 days, or
				longer if the Department deems a longer period is required by the
				circumstances, beyond the filer's due date for the following reasons:
a) Death or hospitalization of an immediate
			 family member;
b) Hospitalization
			 or serious illness of the filer;
c)
			 Filer was on sabbatical during the original filing period;
d) Filer did not receive the form due to an
			 incorrect address;
e) Other reasons
			 within the discretion of the Department. This provision shall be narrowly
			 construed.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 565 - STATEMENTS OF ECONOMIC INTERESTS › Section 565.60 - Reasons For Which Extensions Will Not Be Granted

Current through Register Vol. 48, No. 28, July 12, 2024
The Department will not extend the filing deadline for the
				following reasons:
a) Filer delegated
			 the duty to an individual who failed to file on behalf of the filer for any
			 reason;
b) Filer claims that the
			 Statement was mailed in a timely manner, yet cannot provide proof of mailing
			 (this includes U.S. mail, overnight service, and inter-office mail);
c) Filer was ill, but has no documentation
			 from a physician;
d) Other reasons
			 within the discretion of the Department. The Department's refusal to grant a
			 filing extension is not subject to appeal.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 565 - STATEMENTS OF ECONOMIC INTERESTS › Section 565.70 - Failure to File Upon Receipt of Extension

Current through Register Vol. 48, No. 28, July 12, 2024
Statements of Economic Interests not filed within the extended
				filing period shall be subject to the statutory penalties of:
a) $15 for forms filed within 15 days after
			 the extended filing deadline;
b)
			 $15, plus $100 per day, for forms filed more than 15 days after the extended
			 filing deadline.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 565 - STATEMENTS OF ECONOMIC INTERESTS › Appendix A - Disclosure of Appointee Interest in State Contracts

Current through Register Vol. 48, No. 28, July 12, 2024
DISCLOSURE OF APPOINTEE
						  INTEREST
IN STATE CONTRACTS
Image
TO BE FILED WITH THE SECRETARY OF
						  STATE
Secretary of State Index Department -
						  Ethics Section
111 East Monroe, Springfield IL
						  62756
Appointee's Name:
_________________
Mailing Address:
_________________
Click here to view
						  image
City, State, Zip:
_________________
Name and type of organization for which this disclosure
						  is being filed:
______________
Board
______________
Commission
______________
Authority
______________
Task Force
GENERAL DIRECTIONS
Pursuant to 5 ILCS 420/3A.30, upon appointment to a board,
				commission, authority, or task force authorized or created by State law, a
				person must file with the Secretary of State a disclosure of all contracts the
				person or his or her spouse or immediate family members living with the person
				have with the State and all contracts between the State and any entity in which
				the person or his or her spouse or immediate family members living with the
				person have a majority financial interest.
Below list all contracts with the State of Illinois in effect
				on or after the date of appointment.
(If additional space is needed, please attach
				supplemental listing.)
Name of individual or entity
contracting with the State of Illinois:
Name of State agency or department
the contract is with:
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
VERIFICATION
"I declare that this disclosure statement (including any
				supplemental listing) has been examined by me and to the best of my knowledge
				and belief is a true, correct and complete statement of any contracts that I am
				required to identify pursuant to the Illinois Governmental Ethics Act. I
				understand that the penalty for willfully filing a false or incomplete
				statement shall be a business offense punishable by a fine of $1,001.
It is further understood that an unlawful conflict of interest
				may arise if, as an appointee, I, my spouse, or immediate family member living
				in my residence has or acquires a contract or has or acquires a direct
				pecuniary interest in a contract with the State that relates to the board,
				commission, authority or task force of which I am an appointee during and for
				one year following the conclusion of my term of office."
____________________________________
(Signature of Appointee Making the
						  Statement)
____________
(Date)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 570 - ELECTRONIC FILING OF DOCUMENTS › Section 570.10 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Electronic document" means data transmitted to the Secretary
				of State through an electronic medium including, but not limited to, disks,
				tapes, and the internet.
"Facsimile document" means a paper document transmitted to the
				Secretary of State via facsimile, the signature on which is prima facie
				evidence for all purposes that the document was signed by the person whose
				signature appears on the facsimile. [15 ILCS
				305/15 ]
"Internet" means a nonproprietary, public computer
				network.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 570 - ELECTRONIC FILING OF DOCUMENTS › Section 570.20 - Accepted Electronic and Facsimile Documents

Current through Register Vol. 48, No. 28, July 12, 2024
Each department within the Office of the Secretary of State has
				the authority to determine which of its documents may be filed electronically
				(and the appropriate electronic medium) or by facsimile.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 570 - ELECTRONIC FILING OF DOCUMENTS › Section 570.40 - Duties of Electronic and Facsimile Filers

Current through Register Vol. 48, No. 28, July 12, 2024
Electronic and facsimile filers shall ensure that documents are
				filed in sufficient time to meet statutory deadlines. The receipt date of the
				electronic or facsimile transmission will constitute the receipt date of the
				document if it is acknowledged as accepted by the Secretary of
				State.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 570 - ELECTRONIC FILING OF DOCUMENTS › Section 570.50 - Payment of Fees

Current through Register Vol. 48, No. 28, July 12, 2024
The filer is responsible for the payment of any fees to the
				Secretary of State in relation to the electronic or facsimile document. A
				document required to be accompanied by a fee may not be deemed accepted or
				filed until payment is received.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 570 - ELECTRONIC FILING OF DOCUMENTS › Section 570.55 - Acceptable Electronic Payment

Current through Register Vol. 48, No. 28, July 12, 2024
The following electronic payment methods may be used for
				electronic or facsimile documents requiring the attachment of fees:
a) Automated Clearing House;
b) Payment Cards; or
c) Money Wire.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 570 - ELECTRONIC FILING OF DOCUMENTS › Section 570.60 - Retention of Records

Current through Register Vol. 48, No. 28, July 12, 2024
Persons who file documents with the Secretary of State via
				facsimile or electronically shall maintain paper or electronic records for the
				time periods required by the statute under which the document is
				filed.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 575 - RULEMAKING AND ORGANIZATION › Subpart B - RULEMAKING › Section 575.100 - Rulemaking Procedure

Current through Register Vol. 48, No. 28, July 12, 2024
In accordance with Section 5-15 of the Illinois
				  Administrative Procedure Act [ 5 ILCS 100 ] (IAPA), the Attorney General
				  promulgates the following rule setting forth the Office's rule making
				  procedure.
a) Proposed rules or
				amendments to rules shall be prepared by division chiefs and submitted to the
				Deputy Attorney General and Administrative Counsel with a memorandum
				containing:
1) the text of the proposed rule
				or the old and new material of a proposed amendment to an existing rule or the
				text of a rule proposed to be repealed;
2) the specific statutory citation upon which
				the proposed action is based; and
3) a description of the subjects and the
				issues involved, including the reasons for the proposed action.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 575 - RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 575.205 - Introduction

Current through Register Vol. 48, No. 28, July 12, 2024
In accordance with Section 5-15 of the IAPA, the Attorney
				  General promulgates the following rules setting out the current description of
				  the organization of the Office of the Attorney General.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 575 - RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 575.210 - The Office of Attorney General

Current through Register Vol. 48, No. 28, July 12, 2024
The Attorney General, whose office is established by Section
				  14 of Article V of the Illinois Constitution of 1970, is the chief legal
				  officer of the State. The Attorney General is charged with a wide variety of
				  duties and responsibilities by the Constitution, statutes, common law and court
				  decisions. Among those are the duties to act on behalf of the best interests of
				  the general public in the name of the people of the State of Illinois and to
				  act as the attorney for the State and for the Governor and other elected and
				  appointed State officers.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 575 - RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 575.220 - Offices

Current through Register Vol. 48, No. 28, July 12, 2024
The main offices of the Attorney General are located in the
				  State capital at 500 South Second Street, Springfield, Illinois 62701; at 115
				  South LaSalle Street, Chicago, Illinois 60603; and at 1745 Innovation Drive,
				  Carbondale, Illinois 62903. The Attorney General has also established satellite
				  offices, principally for the purpose of handling consumer protection matters. A
				  list of the current offices is available upon request.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 575 - RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 575.230 - Chief of Staff

Current through Register Vol. 48, No. 28, July 12, 2024
The Attorney General appoints a Chief of Staff to serve at
				  his or her pleasure. The Chief of Staff may act for the Attorney General in all
				  matters related to legal services, administration and policy development and is
				  directly responsible to the Attorney General.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 575 - RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 575.240 - Chief Deputy Attorney General

Current through Register Vol. 48, No. 28, July 12, 2024
The Attorney General appoints a Chief Deputy Attorney General
				  to serve at the Attorney General's pleasure. The Chief Deputy Attorney General
				  may act for the Attorney General in all matters related to legal services and
				  public protection.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 575 - RULEMAKING AND ORGANIZATION › Subpart C - ORGANIZATION › Section 575.260 - Assistant Attorneys General

Current through Register Vol. 48, No. 28, July 12, 2024
The Attorney General appoints Assistant Attorneys General,
				  who are assigned to one of the main offices or a satellite office. The Attorney
				  General also appoints Special Assistant Attorneys General, who are assigned to
				  specific operational functions in prescribed geographic areas. Assistants are
				  responsible to a designated division or bureau chief.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 576 - COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT › Subpart A - GENERAL › Section 576.110 - Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
These rules are established to implement the provisions of
				  the Freedom of Information Act (Supp. to Ill. Rev. Stat. 1983, ch. 116, pars.
				  201 et seq.) within the office of the Attorney General. The purpose of these
				  rules is to support the policy of providing public access to public records in
				  the custody of the Attorney General while also protecting legitimate interests
				  in privacy and confidentiality and maintaining the efficient operation of the
				  office of the Attorney General.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 576 - COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT › Subpart A - GENERAL › Section 576.120 - Freedom of Information Officers

Current through Register Vol. 48, No. 28, July 12, 2024
There shall be appointed one Freedom of Information Officer
				  in both the Springfield and Chicago offices of the Attorney General. Such
				  Officers shall be responsible for insuring compliance with all provisions of
				  the Freedom of Information Act within their respective offices. The Freedom of
				  Information Officer in the Springfield office shall also be responsible for
				  insuring compliance with all provisions of the Freedom of Information Act
				  within each regional office of the Attorney General. There shall be appointed
				  one Assistant Freedom of Information Officer at each regional office who shall
				  assist the Freedom of Information Officer in the Springfield office in
				  processing requests for public documents received at regional
				  offices.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 576 - COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT › Subpart B - REQUESTS FOR PUBLIC RECORDS › Section 576.210 - Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) A request for
				access to public records for inspection and copying shall be submitted in
				writing to the FOI Officer at the Office of the Attorney General. Requests for
				public records may be submitted online through the Office of the Attorney
				General's Public Records Center at
https://www.illinoisattorneygeneral.gov/open-and-honest-government/foia/
.
				Requests for public records may also be submitted by mail, e-mail, hand
				delivery or facsimile, directed to the FOI Officer, as follows:
FOI OFFICER
Office of the Illinois Attorney General
500 South Second Street
Springfield, Illinois 62701
(217) 785-9266 (telephone)
(217) 782-8827 (facsimile)
FOIAOfficer@ilag.gov (e-mail)
b) The request must describe the public
				record or records sought, being as specific as possible. If the description is
				not sufficiently clear to allow easy identification of the records sought, the
				requester may be asked to supply additional necessary information.
c) Pursuant to Section 5-15 of the Illinois
				Administrative Procedure Act [5 ILCS 100/5-15 ], requests for
				copies of Office of the Attorney General rules are not to be considered
				requests subject to FOIA procedures.
d) The requester shall indicate whether the
				public record is being obtained for a commercial purpose.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 576 - COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT › Subpart C - RESPONSES TO REQUESTS FOR PUBLIC RECORDS › Section 576.310 - Time and Form of Response

Current through Register Vol. 48, No. 28, July 12, 2024
The Freedom of Information Officer shall respond to all
				  requests for public records within seven working days after the receipt of such
				  requests. Failure to respond to requests within seven working days may be
				  considered a denial of the request by the requestor. Such response shall be in
				  the form of:
a) compliance with the
				request as set forth in Section
				576.320
				below; or
b) denial of the request
				as set forth in Section
				576.330 below;
				or
c) compliance with part and
				denial of part of a request as set forth in Section
				576.340
				below; or
d) notice to the
				requestor that an additional seven working days are needed to respond to the
				request, as set forth in Section
				576.350
				below.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 576 - COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT › Subpart C - RESPONSES TO REQUESTS FOR PUBLIC RECORDS › Section 576.320 - Compliance with Requests

Current through Register Vol. 48, No. 28, July 12, 2024
The Freedom of Information Officer shall comply with requests
				  for public records by giving notice to the requestor that the request has been
				  approved. Such notice shall set forth all fees to be charged in accordance with
				  a fee schedule established by the Attorney General for providing copies of
				  public records. Upon giving such notice, the Freedom of Information Officer
				  shall either:
a) give notice of the
				time and place where the requested records may be inspected; or
b) if copies of public records are requested,
				provide those copies immediately; or
c) if copies of public records are requested,
				give notice that those copies shall be made available immediately upon payment
				of applicable fees.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 576 - COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT › Subpart C - RESPONSES TO REQUESTS FOR PUBLIC RECORDS › Section 576.330 - Denial of Requests

Current through Register Vol. 48, No. 28, July 12, 2024
The Freedom of Information Officer shall deny requests for
				  public records by giving written notice to the requestor of the decision to
				  deny the request, the specific reasons for denial, and the names and titles of
				  individuals responsible for the denial. That notice shall inform the requestor
				  of the right to appeal that denial to the Attorney General. Categorical
				  requests creating an undue burden on the Attorney General's office shall be
				  denied only after extending to the requestor an opportunity to confer with the
				  Freedom of Information Officer in an attempt to reduce the request to
				  manageable proportions. All notices of denial sent by any Freedom of
				  Information Officer shall also be sent to the Freedom of Information Officer in
				  the Springfield office where they shall be kept in a single central office file
				  which shall be open to the public and indexed according to the type of
				  exemption asserted and, to the extent feasible, according to the types of
				  records requested.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 576 - COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT › Subpart C - RESPONSES TO REQUESTS FOR PUBLIC RECORDS › Section 576.340 - Compliance with Part and Denial of Part of a Request

Current through Register Vol. 48, No. 28, July 12, 2024
When a request is made for public records, some of which are
				  available for public inspection and some of which are not, the Freedom of
				  Information Officer may comply with part of such a request and deny part of
				  such a request. The Freedom of Information Officer shall comply with part of
				  the request by following the procedures set forth in Section
				  576.320
				  above with respect to those documents which are available for public
				  inspection, and shall deny part of the request by following the procedures set
				  forth in Section
				  576.330 above
				  with respect to those documents which are not available for public
				  inspection.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart A - PUBLIC INFORMATION › Section 600.10 - Procedures for the Public to Obtain Information

Current through Register Vol. 48, No. 28, July 12, 2024
Procedures for the public to obtain information are contained
				  in 74 Ill. Adm. Code 420.Subpart G (Maintenance of Information) and in 2 Ill.
				  Adm. Code 601 (Freedom of Information), which are incorporated herein by
				  reference.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart B - RULEMAKING PROCEDURES › Section 600.110 - Introduction

Current through Register Vol. 48, No. 28, July 12, 2024
a) Subject
This Subpart describes the internal rulemaking procedures of
				  the Office of the Auditor General.
b) Authority
The authority for this Subpart is found in:
1) The Illinois State Auditing Act (Ill. Rev.
				Stat. 1991, ch. 15, pars. 302-12(a) and 303-7(g)(1)) [30 ILCS
				5/2-12(a) and 5/3-7(g)(1) ];
				and
2) The Illinois Administrative
				Procedure Act (Ill. Rev. Stat. 1991, ch. 127, par. 1005-15) [5 ILCS 100/5-15
				].
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart B - RULEMAKING PROCEDURES › Section 600.120 - Rulemaking Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Description of Rulemaking Procedures
1)
				Rulemaking procedures may be initiated three ways:
A) Rulemaking required by legislative or
				other governmental acts;
B)
				Rulemaking initiated by recognition of a necessary rule by the audit or
				administrative functions of the office; and
C) A petition from parties outside the office
				for the office to undertake rulemaking in a particular area.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart C - ORGANIZATION › Section 600.210 - Introduction

Current through Register Vol. 48, No. 28, July 12, 2024
a) Subject
This Subpart sets out the organization of the Office of the
				  Auditor General.
b)
				Authority
The Authority for this Subpart is found in:
1) The Illinois State Auditing Act (Ill. Rev.
				Stat. 1991, ch. 15. par. 302-12(a)) [30 ILCS
				5/2-12(a) ]; and
2) The Illinois Administrative Procedure Act
				(Ill. Rev. Stat. 1991, ch. 127, par. 1005-15) [5 ILCS
				100/5-15 ].
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart C - ORGANIZATION › Section 600.220 - Description of Organization of Office of the Auditor General

Current through Register Vol. 48, No. 28, July 12, 2024
The Office of the Auditor General is organized as shown in
				  Appendix B for the conduct of the responsibilities mandated by the Illinois
				  State Auditing Act.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart D - PERSONNEL › Section 600.610 - Introduction

Current through Register Vol. 48, No. 28, July 12, 2024
a) General
1) Subject
This Subpart establishes the basic policies governing
				  personnel in the Office of the Auditor General.
2) Equal Employment
The Office of the Auditor General does not discriminate
				  against any individual on any unlawful basis, including race, color, religion,
				  sex, sexual orientation, age, marital status, physical or mental disability,
				  national origin, citizenship status, arrest record, political affiliation,
				  ancestry, military status or unfavorable discharge from military
				  service.
3) Scope
All payroll employees of the Office of the Auditor General
				  are subject to the provisions of this Subpart.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart D - PERSONNEL › Section 600.618 - Application and Appointment

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Applications for Employment
1) Notice:
				Positions shall be advertised in the offices by posting unless the Auditor
				General directs otherwise. Other recruitment methods may be used as deemed
				appropriate.
2) Submission of
				Application
A) Persons seeking employment
				must submit an application, resume or other document demonstrating education
				and experience.
B) Employees
				seeking positions within the Office must apply in writing to the Director of
				the organizational unit in which the desired position is located.
3) Screening of Applicants
A) Interviews: Directors or their designees
				are responsible for screening applications for positions. Interviews may be
				conducted as part of the screening process.
B) Examinations: The Auditor General may
				require applicants to take examinations as a means to assess knowledge, skills
				and the ability to perform the duties of the position.
4) Criteria for Selection
A) Selection may be based on education,
				experience, interviews, references, and examinations, if conducted. Other
				factors such as experience within the Office may also be considered.
B) Pre-employment screening of applicants,
				including but not limited to performance tests, job knowledge tests,
				personality inventory or other psychological tests, background checks and
				routine reference verifications, may be performed at the direction of a
				Director if job related and done in compliance with applicable federal or State
				statutes and regulations.
C) If,
				following the screening process, the Director desires to place an applicant in
				a position, the Director shall submit his or her recommendation to the Auditor
				General for final action.
D) A
				central file of all applicants who applied for or were considered for a
				position, along with appropriate supporting materials, will be maintained for a
				minimum of three years from the date the position is filled or a decision to
				not fill the position is made.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart D - PERSONNEL › Section 600.622 - Work Schedule and Attendance

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Auditor General shall establish and maintain on file a schedule of working
				hours for the Office.
b) The Office
				shall maintain daily attendance records.
c) An employee shall, whenever possible,
				provide advance notice of absence from work. For those positions specified in
				the Pay Plan, any time away from scheduled work hours that is not specifically
				authorized, including tardiness and early departure, shall constitute cause for
				a deduction from pay. Absence of an employee for five (5) consecutive workdays
				without reporting to the appropriate Director may be cause for discharge.
				Excessive absenteeism that is not considered a serious health condition under
				the Family and Medical Leave Act will lead to disciplinary action, up to and
				including termination.
d) In the
				event of an emergency shutdown caused by a condition beyond the agency's
				control, such as equipment failure, fire, flood, snow, tornado or other natural
				disaster, the agency will notify affected employees. The agency will attempt to
				reassign affected employees to alternative work locations during the period the
				facility is shut down. For employees the agency is unable to reassign, time in
				non-work status as a result of the emergency shut down is with pay. Those
				employees on approved sick leave or vacation at the time of shut down shall be
				reported in accordance with the prior approved absence.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart D - PERSONNEL › Section 600.626 - Continuous Service

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition:
1) Continuous service is the uninterrupted
				period of service from the date of original appointment to State
				service.
2) Employees who have
				previous State service which qualified for earning of vacation benefits shall
				be given credit for that service, as determined by the Office or as required by
				law.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart D - PERSONNEL › Section 600.630 - Personnel Records and Performance Reviews

Current through Register Vol. 48, No. 28, July 12, 2024
a) Personnel Records
1) A personnel file shall be established for
				each employee upon his or her entry into employment and shall be maintained by
				the custodian designated by the Auditor General. When the following records are
				maintained, they must be maintained in the personnel file:
A) Applications for employment, letters of
				recommendation, resumes and school transcripts
B) Offers and acceptances of
				employment
C) Employee information
				cards
D) Personnel transaction
				forms
E) Written commendations and
				disciplinary actions
F) Annual and
				probationary performance appraisals
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart D - PERSONNEL › Section 600.634 - Probationary Status

Current through Register Vol. 48, No. 28, July 12, 2024
a) Probationary
				Period:
1) A probationary period of
				approximately six (6) months shall be served by a full-time employee who is
				newly hired from outside the Office. The six (6) month probationary period may
				be extended up to six (6) additional months by mutual agreement of the
				parties.
2) A probationary period
				of approximately four (4) months shall be served by a full-time employee who is
				promoted. The four (4) month probationary period may be extended up to two (2)
				additional months by mutual agreement of the parties. A probationary employee
				transferred during the probationary period shall serve that portion of the
				probationary period which was not completed at the time of the
				transfer.
3) The length of a
				probationary period for a newly-hired permanent part-time employee or a
				promoted permanent part-time employee shall be determined on a case-by-case
				basis at the time of hiring or promotion.
4) If an employee is absent from work for
				more than fifteen (15) calendar days during the probationary period, the
				probationary period shall be extended by the length of the absence.
5) Probationary employees who have not
				attained certified status shall have no right to grievance procedures with
				regard to termination, demotion or any other employment action.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart D - PERSONNEL › Section 600.638 - Promotion

Current through Register Vol. 48, No. 28, July 12, 2024
a) Definition: A
				promotion is the appointment of an employee to a position in a classification
				with a higher maximum permissible salary than the former
				classification.
b) Promotions from
				Within: Whenever possible and desirable, position vacancies in the Office will
				be filled from within. If an outside applicant and an internal applicant are
				equally qualified for a position, the employee may be given
				preference.
c) Salary Increases
				Resulting from Promotion: Upon promotion, the salary of an employee shall be as
				provided in the Pay Plan.
d)
				Failure to Complete Probationary Period:
1) A
				promoted, certified employee who fails to satisfactorily complete the
				probationary period in the promoted position because of inability to perform
				the duties and responsibilities of the promoted position shall be returned to a
				position in the classification from which promoted without the appeal rights
				specified in Section
				600.670 of
				this Part.
2) A promoted employee
				who has been previously certified in any position within the Office may be
				discharged during the probationary period and, in such event, the employee has
				the same rights to appeal as a certified employee.
3) No probationary employee shall be promoted
				unless the employee has previously held certified status during his or her
				current period of continuous service.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 600 - PUBLIC INFORMATION, RULEMAKING, ORGANIZATION AND PERSONNEL › Subpart D - PERSONNEL › Section 600.642 - Employee Transfer

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Definition: A transfer is the assignment of an employee to a position whose
				classification has the same maximum permissible salary as the former
				classification.
b) Intra-Agency
				Transfer: An employee may be transferred to a position involving similar
				qualifications, duties, responsibilities, and salary range in another division,
				section, or other unit within the Office. Transfers may be made by the Auditor
				General, as he deems necessary or desirable, in his sole discretion.
c) Geographical Transfer: Geographical
				transfer is the transfer of an employee, for the convenience of the employer,
				between the Chicago and Springfield offices for the performance of duties other
				than temporary assignments or details. An employee who refuses to accept a
				geographical transfer must report for duty at the new location but may make
				written appeal of such transfer to the Grievance Review Committee in accordance
				with the procedures established in Section
				600.670 of
				this Part. An employee shall be reimbursed for all reasonable transportation
				and moving expenses incurred in moving to a new location because of permanent
				geographical transfer unless such transfer was requested by the
				employee.
d) Rights of Transferred
				Employees: A transferred employee shall retain status, continuous service, and
				all accrued benefits.
e) Transfer
				of Duties: When the duties of a position are relocated by transfer or by
				abolition and reestablishment and when said duties are substantially the same,
				an incumbent employee may elect to relocate and retain the duties of the
				position.