reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 625 - ACCESS TO INFORMATION › Subpart B - RULEMAKING › Section 625.130 - Action Upon Comptroller's Approval

Current through Register Vol. 48, No. 28, July 12, 2024
If the Comptroller approves the proposed action, a member of
				  the Comptroller's legal staff shall assist the Chief of Staff and the
				  Department Head of the Department affected by the rule in preparing the
				  proposed rule for submission to the Secretary of State for publication in the
				  Illinois Register. The submission to the Secretary of State shall include the
				  time, place and manner in which interested persons may present their views and
				  comments concerning the intended action, including the date, place and time for
				  any proposed hearings on the rule. The notice provisions do not apply to rules
				  required by Section 5-15 of the Administrative Procedure Act [5 ILCS 100/5-15
				  ].
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 625 - ACCESS TO INFORMATION › Subpart B - RULEMAKING › Section 625.140 - Petitions

Current through Register Vol. 48, No. 28, July 12, 2024
Any interested person may petition the Comptroller or any
				  Department Head for the promulgation, amendment or repeal of a rule. Such
				  petitions must be written and may be in the form of a letter or a document
				  entitled "Petition for Adoption of a Rule". The petition shall include the text
				  of the proposed rule or amendment or a citation to the rule which is to be
				  repealed, together with the reasons for the proposed rule or amendment. The
				  Department Head shall take the necessary action to prepare proposed changes,
				  either as set forth in the petition or as modified, so that the office may
				  initiate a rule making proceeding in accordance with Sections
				  625.110,
				  625.120
				  and
				  625.130
				  within 30 days of the receipt of the petition. If a Department Head believes
				  that the proposed action should be denied, he shall inform the petitioner and
				  the Comptroller within 30 days.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 625 - ACCESS TO INFORMATION › Subpart B - RULEMAKING › Section 625.150 - Compilation of Rules

Current through Register Vol. 48, No. 28, July 12, 2024
The legal staff of the Comptroller shall be responsible for
				  the compilation, indexing and publication of all rules and shall see that the
				  compilation supplement and revisions are filed with the Secretary of State, the
				  Cook County Law Library in Chicago and with the Joint Committee on
				  Administrative Rules and shall certify those rules which are currently in
				  effect to the Secretary of State as required by law, rule or
				  regulation.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 625 - ACCESS TO INFORMATION › Subpart C - ORGANIZATION › Section 625.215 - Duties of the Comptroller

Current through Register Vol. 48, No. 28, July 12, 2024
The Comptroller, whose office is established by Section 17 of
				  Article V of the Illinois Constitution of 1970, is the chief fiscal officer of
				  the State. He is charged with a wide variety of duties and responsibilities by
				  the Constitution, statutes and common law. Among these are the duties to
				  maintain the State's central fiscal accounts and order payments into and out of
				  funds held by the State Treasurer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 625 - ACCESS TO INFORMATION › Subpart C - ORGANIZATION › Section 625.225 - Office Locations

Current through Register Vol. 48, No. 28, July 12, 2024
The main office of the Comptroller is located in Room 201 of
				  the State Capitol Building, Springfield, Illinois 62706. The major portion of
				  the accounting and operations functions are accomplished at the Comptroller's
				  offices located at 325 West Adams, Springfield, Illinois 62706. The Comptroller
				  maintains a Records Center at 125 East Adams, Springfield, Illinois 62706. The
				  Comptroller also maintains Chicago Offices, which are located at Suite 531 and
				  Suite 637 of the State of Illinois Building, 160 North LaSalle Street, Chicago,
				  Illinois 60601, and Suite 907, 188 West Randolph, Chicago, Illinois
				  60601.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 625 - ACCESS TO INFORMATION › Subpart C - ORGANIZATION › Section 625.245 - List of Records

Current through Register Vol. 48, No. 28, July 12, 2024
The following types and categories of records are maintained
				  by the State Comptroller (not all records set forth below are available for
				  public inspection and/or copying):
a)
				All State Vouchers;
b) All State
				Warrants;
c) All State Contracts
				exceeding $10,000 per year.
d)
				State Employee Payroll Information, including names, addresses and amounts
				paid;
e) Annual Reports on Illinois
				Bonded Indebtedness;
f) Monthly
				Fiscal Reports;
g) Satewide
				Accounting Management System;
h)
				Municipal, County and Local Government Audits;
i) Audits of Cemetery Care Funds;
j) Various Operational Reports i.e., Computer
				edit and balance, verification, etc.
k) Audits of Funeral and Burial
				Funds;
l) Personnel Records for
				Comptroller employees;
m) Audits of
				Pre-Need Cemetery Sales Act Funds.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 626 - STATE GIFT BAN ACT › Section 626.5 - Ethics Commission Members and Terms of Office

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Office of the Comptroller's Ethics
			 Commission (Ethics Commission) shall consist of seven commissioners appointed
			 by the Comptroller of the State of Illinois. No more than four of the seven
			 appointees shall be of the same political party (see
			 5 ILCS 425/45
			 ).
b) The initial appointees to the
			 Ethics Commission as Commissioners shall be divided into two groups. The
			 Commissioners of the first group shall serve two-year terms, and the
			 Commissioners of the second group shall serve one-year terms. Thereafter,
			 Commissioners shall be appointed to two-year terms. Commissioners may be
			 reappointed to serve subsequent terms.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 626 - STATE GIFT BAN ACT › Section 626.10 - Meetings of the Commission

Current through Register Vol. 48, No. 28, July 12, 2024
a) Ethics
			 Commission meetings shall be held each January and throughout the year as
			 needed.
b) The Chairperson or any
			 two members of the Ethics Commission may call a Special Meeting of the Ethics
			 Commission.
c) The regular meetings
			 of the Ethics Commission shall be held at Springfield, Illinois, or such other
			 place as designated by the Chairperson. The Chairperson shall designate the
			 place of Special Meetings.
d)
			 Notice of a meeting shall be transmitted to the members not less than five
			 business days prior to any session of the Ethics Commission.
e) For the purposes of public notice, such
			 notice to the public shall be posted at 325 West Adams, Springfield, Illinois,
			 and at the Office of the Comptroller at 100 West Randolph, Suite 15-500 in
			 Chicago, Illinois. Such public notice of meetings shall be posted at least 24
			 hours prior to the date and time of the meeting.
f) A quorum of the Ethics Commission shall
			 consist of four members of the Ethics Commission. Official action of the Ethics
			 Commission shall require the affirmative vote of four members of the Ethics
			 Commission.
g) The Ethics
			 Commission may nominate one of its members as Secretary of the Ethics
			 Commission, or the Ethics Commission may designate a staff employee of the
			 Office of the Comptroller as Secretary of the Ethics Commission or contract
			 with an individual to perform the duties of Secretary of the Ethics
			 Commission.
h) Voting shall be by
			 voice vote and shall be recorded by the Secretary.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 626 - STATE GIFT BAN ACT › Section 626.20 - Committees

Current through Register Vol. 48, No. 28, July 12, 2024
The members of the Ethics Commission, by resolution, may create
				one or more committees and appoint members of the Ethics Commission or others
				to serve on the Committees. Each Committee shall have three or more members who
				shall serve at the pleasure of the Ethics Commission. Unless the guidelines
				issued by the Commission when it creates the Committee requires a greater
				number, a majority of any Committee shall constitute a quorum, and any action
				shall require the affirmative vote of a majority of the members of the
				Committee. A Committee may make recommendations to the Ethics Commission by
				unanimous consent, in writing, without a meeting, or subject to this Part. A
				Committee, by a majority vote of its members, shall determine the time and
				place of meetings and notice required for the meeting. A Committee shall be
				limited in its scope to such matters as specifically referred to it by the
				members of the Ethics Commission, and it shall take no action inconsistent with
				that direction nor consider any other matters, other than those matters given
				to it by the Ethics Commission.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 626 - STATE GIFT BAN ACT › Section 626.30 - Informal Action by Committee Members

Current through Register Vol. 48, No. 28, July 12, 2024
An action may be taken without a meeting if a consent in
				writing, setting forth the action so taken, is signed by all of the Committee
				members with respect to the subject matter. All approvals of the action taken
				and evidencing consent for the action shall be delivered to the Secretary to be
				placed in the Ethics Commission records.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 626 - STATE GIFT BAN ACT › Section 626.40 - Telephonic Meetings

Current through Register Vol. 48, No. 28, July 12, 2024
Members may attend meetings by telephone or video conference,
				so long as at least three of the members of the Ethics Commission are
				physically present at the time and place designated for the meeting. Members
				should notify the Chairperson, or the Chairperson's designee, of their
				intentions as to attendance. Members of any Committee of the Ethics Commission
				may participate and act at any meeting of the Ethics Commission through the use
				of a conference telephone or video communications equipment, by means of which
				all persons participating in such meeting shall constitute attendance. For a
				Committee Meeting, there is no requirement of physical
				presence.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 626 - STATE GIFT BAN ACT › Section 626.50 - Presumption of Assent

Current through Register Vol. 48, No. 28, July 12, 2024
A member of the Ethics Commission or a member of a Committee
				who is present at a meeting of either the Ethics Commission or a Committee at
				which action on any matter is taken shall be conclusively presumed to have
				assented to the action, unless his or her dissent is entered in the minutes of
				the meeting or unless he or she files written dissent to the action with the
				person acting as the Secretary of the meeting before adjournment, or shall
				forward his or her dissent to the Secretary immediately after the adjournment
				of the meeting.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 626 - STATE GIFT BAN ACT › Section 626.60 - Resignations, Removals and Vacancies

Current through Register Vol. 48, No. 28, July 12, 2024
a) Any member of the Ethics Commission may
			 resign at any time by giving written notice to the members of the Ethics
			 Commission and the Comptroller. The resignation shall take effect at the time
			 specified in the notice and, unless tendered to take effect upon acceptance,
			 the acceptance of the resignation shall not be necessary to make it
			 effective.
b) The Comptroller may
			 remove a Commissioner in case of incompetency, neglect of duty, or malfeasance
			 in office. The charges against a Commissioner shall be in writing and shall be
			 served on the Commissioner by certified mail, return receipt requested. The
			 Commissioner so charged shall have 10 business days after the receipt of the
			 charges to request an opportunity to be heard and respond to the charges in
			 person or by counsel. A hearing requested by a Commissioner so charged shall be
			 held not less than 10 business days after the request for a hearing on the
			 charges is received.
c) The
			 Comptroller shall fill any vacancy occurring in the membership of the Ethics
			 Commission for the completion of the term of the vacant position.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 626 - STATE GIFT BAN ACT › Section 626.70 - Officers of the Commission

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
			 Commission shall annually elect from among the Commissioners a Chairperson, a
			 Vice-Chairperson and a Secretary.
b) The Chairperson, subject to the control of
			 the Ethics Commission, shall in general supervise the business and affairs of
			 the Ethics Commission and shall see that resolutions and directions of the
			 Ethics Commission are carried into effect except when that responsibility is
			 specifically assigned to some other person by the Ethics Commission. The
			 Chairperson shall preside at all meetings of the Ethics Commission.
c) In the absence of the Chairperson, or in
			 the event of the Chairperson's inability or refusal to act, the Vice
			 Chairperson shall perform the duties of the Chairperson and, when so acting,
			 shall have all the authority of and be subject to all the restrictions upon the
			 Chairperson.
d) The Secretary
			 shall:
1) keep the minutes of the proceedings
			 of the Ethics Commission;
2) ensure
			 that the Ethics Commission's records are maintained by the Comptroller's
			 Office;
3) in general, perform all
			 such duties incident to the position of Secretary and such other duties as from
			 time to time may be prescribed by the Chairperson or the Ethics
			 Commission.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 626 - STATE GIFT BAN ACT › Section 626.80 - Conflict of Interest

Current through Register Vol. 48, No. 28, July 12, 2024
In the event that a member of the Ethics Commission believes
				that he or she has a conflict of interest with respect to any matter brought
				before the Ethics Commission or for any other reason, that member shall advise
				the Ethics Commission of the material facts of any transaction in which the
				member may have an interest or any relationship the member believes may create
				a conflict. If the members of the Ethics Commission believe that the situation
				constitutes a conflict of interest, then the member shall abstain from voting
				on the issue. The abstention from voting by the member shall not alter the
				requirement that four votes are necessary for the Ethics Commission to take
				official action.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart A - ORGANIZATION › Section 650.105 - Introduction

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to Section 5-15(a)(1) of the Illinois Administrative
				  Procedure Act (IAPA) [5 ILCS 100 ], the Treasurer promulgates this Subpart
				  setting forth the organization of the Office of the
				  Treasurer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart A - ORGANIZATION › Section 650.110 - Office of the Treasurer

Current through Register Vol. 48, No. 28, July 12, 2024
The Office of the Treasurer is created pursuant to Article V,
				  Section 17 of the Illinois Constitution of 1970 and is responsible for the
				  safekeeping and investment of the State's monies and securities. In addition to
				  these constitutionally required responsibilities, the State Treasurer has other
				  responsibilities prescribed by law.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart A - ORGANIZATION › Section 650.115 - Office of the Treasurer - Locations

Current through Register Vol. 48, No. 28, July 12, 2024
The main office of the Treasurer is located at the Illinois
				  Statehouse, Room 219, in Springfield, Illinois 62706. The principal branch
				  office is located at One East Old State Capitol Plaza, Springfield, IL 62701.
				  The Chicago branch office is located in the James R. Thompson Center, 100 West
				  Randolph, Suite 15-600, Chicago, Illinois. The Treasurer maintains other
				  offices, principally for internal operations of the Treasurer. A list of all
				  current offices is available upon request.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart A - ORGANIZATION › Section 650.120 - Office of the Treasurer - General Division of Responsibilities

Current through Register Vol. 48, No. 28, July 12, 2024
The various responsibilities and functions of the Office of
				  the Treasurer are generally assigned within the Office of the Treasurer. The
				  general areas of responsibility are:
a) Administrative
b) Financial
c) Legal
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart B - PUBLIC INFORMATION › Section 650.205 - Introduction

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to Section 5-15(a)(2) of the IAPA, the Treasurer
				  promulgates this Subpart setting forth the current procedures by which the
				  public can obtain information or make submissions or requests on subjects,
				  programs and activities of the Office of the Treasurer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart B - PUBLIC INFORMATION › Section 650.210 - Comments to the Office of the Treasurer

Current through Register Vol. 48, No. 28, July 12, 2024
Members of the public who desire to make any submission,
				  comment, request or objection regarding any program, policy or activity of the
				  Office of the Treasurer may do so verbally by calling main office at (866)
				  458-7327 or, if submitting a request pursuant to the Freedom of Information Act
				  (5 ILCS 140 ), writing to either foia@illinoistreasurer.gov or:
FOIA Officer
Office of the Illinois State Treasurer
One East Old State Capitol Plaza
Springfield, Illinois 62701
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart B - PUBLIC INFORMATION › Section 650.215 - Freedom of Information Act

Current through Register Vol. 48, No. 28, July 12, 2024
Members of the public who desire to make a request for
				  information pursuant to the Illinois Freedom of Information Act (FOIA) [5 ILCS
				  140 ] should follow the procedures contained in 2 Ill. Adm. Code 651 (Access to
				  Records of the Office of the Illinois State Treasurer).
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart B - PUBLIC INFORMATION › Section 650.220 - Requests for Rules of the Office of the Treasurer

Current through Register Vol. 48, No. 28, July 12, 2024
The rules of the Office of the Treasurer are part of the
				  Illinois Administrative Code and can be found on the website of the Illinois
				  General Assembly at
www.ilga.gov
. Members of
				  the public who desire to make a request for a copy of any of the Administrative
				  Rules of the Office of the Treasurer can make that request in writing to the
				  following:
Rules Coordinator
Illinois State House, Room 219
Springfield, Illinois 62706
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart C - RULES › Section 650.305 - Introduction

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to Section 5-15(a)(3) of the IAPA, the Treasurer
				  promulgates the table of contents in Section
				  650.310
				  to aid the public in finding and using the Administrative Rules of the Office
				  of the Treasurer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart D - RULEMAKING PROCEDURES › Section 650.405 - Introduction

Current through Register Vol. 48, No. 28, July 12, 2024
Pursuant to Section 5-15(a)(4) of the IAPA, the Treasurer
				  promulgates this Subpart setting forth the Office of the Treasurer's rulemaking
				  procedures.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 650 - PUBLIC INFORMATION, RULEMAKING AND ORGANIZATION › Subpart D - RULEMAKING PROCEDURES › Section 650.410 - Rulemaking Procedures

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Administrative rulemaking may be initiated in three ways:
1) Rulemaking required by legislative Act,
				judicial decree or Executive Order of the State Treasurer, or reflecting other
				changes in administrative policies;
2) Rulemaking initiated by recognition of a
				necessary rule by the audit or administrative functions of the Office of the
				Treasurer; or
3) A request from the
				public or other third party for the Office of the Treasurer to undertake
				rulemaking in a particular area.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart A - INTRODUCTION › Section 651.110 - Summary and Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part
				states the policy of Office of the Illinois State Treasurer (Office of the
				Treasurer) for making its records available for reasonable public inspection
				while, at the same time, protecting legitimate interests in
				confidentiality.
b) This Part:
1) Establishes the following classifications
				for records in the Office of the Treasurer's possession:
A) Records that shall be disclosed;
				and
B) Records that shall be
				withheld from disclosure.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart B - CLASSIFICATION OF RECORDS › Section 651.210 - Records that Will Be Disclosed

Current through Register Vol. 48, No. 28, July 12, 2024
Following a request meeting the requirements of this Part,
				  the Office of the Treasurer shall disclose to the requester all records
				  requested except that it shall not disclose certain records as provided in
				  Section
				  651.220
				  or
				  651.230.
				  Records covered under this Section shall include, but are not limited
				  to:
a)
Records of funds. All
				records relating to the obligation, receipt and use of public funds of
				the
Office of the Treasurer
are records subject to inspection
				and copying by the public.
(Section 2.5 of FOIA)
b)
Payrolls. Certified payroll
				records submitted to the
Office of the Treasurer
under Section
				5(a)(2) of the Prevailing Wage Act
[820 ILCS 130 ]
are records
				subject to inspection and copying in accordance with the provisions of FOIA;
				except that contractors' and employees' addresses, telephone numbers, and
				Social Security numbers will be redacted by the
Office of the
				Treasurer
prior to disclosure.
(Section 2.10 of
				FOIA)
c)
Criminal history
				records. The following documents maintained by the
Office of the
				Treasurer
pertaining to criminal history record information are records
				subject to inspection and copying by the public pursuant to FOIA:
1)
Court records that are
				public;
2)
Records
				that are otherwise available under State or local law; and
3)
Records in which the requesting
				party is the individual identified, except as provided under
Section
				7(1)(d)(vi) of FOIA. (Section 2.15(b) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart B - CLASSIFICATION OF RECORDS › Section 651.220 - Records that May Be Withheld from Disclosure

Current through Register Vol. 48, No. 28, July 12, 2024
When a request is made to inspect or copy a record
				  that contains information that is otherwise exempt from disclosure
				  under
Section 7 of FOIA
, but also contains information that is
				  not exempt from disclosure, the
Office of the Treasurer
shall
				  make the remaining information available for inspection and copying.
(Section 7(1) of FOIA)
a) Records
				described in Section 7 of FOIA shall be exempt from inspection and copying,
				which includes the following:
1) Confidential
				information obtained by the Office of the Treasurer from a Technology Business,
				as defined by the Technology Development Act [30 ILCS 265 ], consisting of
				trade secrets, commercial or financial information regarding the operation of
				the Technology Business or the competitive position of the Technology
				Business.
2) Information that
				identifies the purchasers or qualified beneficiaries of any Illinois prepaid
				tuition contract or any terms or beneficiaries of any Illinois prepaid tuition
				contract or any terms or provisions of a contract as those terms and provisions
				relate to a particular purchaser or qualified beneficiary, or discloses any
				other matter relating to the participation of any purchaser or qualified
				beneficiary in the Illinois Bright Start program or in any independent plan
				under which that program is administered.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart B - CLASSIFICATION OF RECORDS › Section 651.230 - Statutory Exemptions

Current through Register Vol. 48, No. 28, July 12, 2024
Certain records are exempt from inspection and copying under
				  FOIA pursuant to Section 7.5 of FOIA.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE OFFICE OF THE TREASURER › Section 651.310 - Submittal of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) Any request for public records should be
				submitted in writing to the FOIA Officer at the Office of the
				Treasurer.
b) The Office of the
				Treasurer has one FOIA Officer.
c)
				Contact information for the FOIA Officer may be found online at
https://illinoistreasurer.gov/foia
.
d) FOIA requests may be submitted via mail,
				e-mail, fax, or hand delivery.
1) Requests via
				mail or hand delivery, should be addressed and forwarded as follows:
Office of the Illinois State Treasurer
ATTN: FOIA Officer
1 East Old State Capitol Plaza
Springfield, Illinois 62701
2) E-mailed requests should be sent to
				FOIA@illinoistreasurer.gov, contain the request in the body of the e-mail, and
				indicate in the subject line of the e-mail that it contains a FOIA
				request.
3) Faxed FOIA requests
				should be faxed to (217) 785-8554, Attn: FOIA Officer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE OFFICE OF THE TREASURER › Section 651.320 - Information To Be Provided in Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
A request for records should include:
a) The complete name, mailing address and
				telephone number of the requester;
b) As specific a description as possible of
				the records sought. Requests that the Office of the Treasurer considers unduly
				burdensome or categorical may be denied. (See Section 3(g) of FOIA and Section
				651.420
				of this Part.);
c) A statement as
				to the requested medium and format for the Office of the Treasurer to use in
				providing the records sought: for example, paper or electronic
				copies;
d) A statement as to the
				requested manner for the Office of the Treasurer to use in providing the
				records sought: for example, inspection at Office of the Treasurer headquarters
				or providing paper or electronic copies;
e) A statement as to whether the requester
				needs certified copies of all or any portion of the records, including
				reference to the specific documents that require certification; and
f) A statement as to whether the request is
				for a commercial purpose.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE OFFICE OF THE TREASURER › Section 651.330 - Requests for Records for Commercial Purposes

Current through Register Vol. 48, No. 28, July 12, 2024
a)
It is a violation of FOIA for a
				person to knowingly obtain a record for a commercial purpose without disclosing
				that it is for a commercial purpose if requested to do so by the
Office of the Treasurer
.
(Section 3.1(c) of FOIA)
b)
The
Office of the
				Treasurer
shall respond to a request for records to be used for a
				commercial purpose within 21 working days after receipt. The response
				shall:
1)
Provide to the
				requester an estimate of the time required by the
Office of the
				Treasurer
to provide the records requested and an estimate of the fees
				to be charged, which the
Office of the Treasurer
may require
				the person to pay in full before copying the requested
				documents;
2)
Deny
				the request pursuant to one or more of the exemptions set out in
Section
				651.220
				or
				651.230;
3)
Notify the requester that the
				request is unduly burdensome and extend an opportunity to the requester to
				attempt to reduce the request to manageable proportions; or
4)
Provide the records
				requested.
(Section 3.1(a) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE OFFICE OF THE TREASURER › Section 651.340 - Recurrent Requesters

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Notwithstanding any provision of
FOIA
to the
				contrary,
the Office of the Treasurer
shall respond to a
				request from a recurrent requester, as defined in subsection (g) of Section
				2
of FOIA or Section
				651.120
,
				within 21 business days after receipt. The response shall:
1)
Provide to the requester an
				estimate of the time required by the
Office of the Treasurer
to provide the records requested and an estimate of the fees to be
				charged, which the
Office of the Treasurer
may require the
				person to pay in full before copying the requested
				documents;
2)
Deny
				the request pursuant to one or more of the exemptions set out in
Sections 7 and 7.5 of FOIA or Section
				651.220
				or
				651.230 of
				this Part
;
3)
Notify the requester that the request is unduly burdensome and extend
				an opportunity to the requester to attempt to reduce the request to manageable
				proportions; or
4)
Provide the records requested.
(Section 3.2(a) of
				FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE OFFICE OF THE TREASURER › Section 651.350 - Voluminous Requests

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Notwithstanding any provision of
FOIA
to the
				contrary,
the Office of the Treasurer
shall respond to a
				voluminous request within 5 business days after receipt. The response shall
				notify the requester:
1)
that
				the
Office of the Treasurer
is treating the request as a
				voluminous request;
2)
the reasons why the
Office of the Treasurer
is
				treating the request as a voluminous request;
3)
that the requester must respond to
				the
Office of the Treasurer
within 10 business days after
				the
Office of the Treasurer's
response was sent and specify
				whether the requester would like to amend the request in such a way that
				the
Office of the Treasurer
will no longer treat the request
				as a voluminous request;
4)
that if the requester does not
				respond within 10 business days or if the request continues to be a voluminous
				request following the requester's response, the
Office of the
				Treasurer
will respond to the request and assess any fees the
Office of the Treasurer
charges pursuant to
Section
				651.520
;
5)
that
				the
Office of the Treasurer
has 5 business days after receipt
				of the requester's response or 5 business days from the last day for the
				requester to amend his or her request, whichever is sooner, to respond to the
				request;
6)
that
				the
Office of the Treasurer
may request an additional 10
				business days to comply with the request;
7)
of the requester's right to review
				of the
Office of the Treasurer's
determination by the Public
				Access Counselor and provide the address and phone number for the Public Access
				Counselor;
8)
that
				if the requester fails to accept or collect the responsive records,
				the
Office of the Treasurer
may still charge the requester for
				its response pursuant to Section 6 of
the
Act
and
				Section
				651.520
				of this Part
and the requester's failure to pay will be considered a
				debt due and owing to the
Office of the Treasurer
and may be
				collected in accordance with applicable law.
(Section 3.6(a) of
				FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart D - RESPONSE TO REQUESTS FOR RECORDS › Section 651.410 - Timeline for Response

Current through Register Vol. 48, No. 28, July 12, 2024
a) Except as
				stated in subsection (b) or (c), the Office of the Treasurer will respond to
				any written
request for records within 5 business days after its
				receipt of the request. Failure to comply with a written request, extend the
				time for response, or deny a request within 5 business days after its receipt
				shall be considered a denial of the request. If the
Office of the
				Treasurer
fails to respond to a request within the requisite periods in
				this
subsection (a)
but thereafter provides the requester with
				copies of the requested records, it will not impose a fee for such copies. If
				the
Office of the Treasurer
fails to respond to a request
				received, it will not treat the request as unduly burdensome as provided
				under
Section
				651.420.
				(Section 3(d) of FOIA) A written request from the Office of the Treasurer to
				provide additional information shall be considered a response to the FOIA
				request.
b)
The time limits
				prescribed in
subsection (a)
may be extended for not more than
				5 business days from the original due date for any of the following
				reasons:
1)
The requested
				records are stored in whole or in part at locations other than the office
				having charge of the requested records;
2)
The request requires the
				collection of a substantial number of specified records;
3)
The request is couched in
				categorical terms and requires an extensive search for the records responsive
				to it;
4)
The
				requested records have not been located in the course of routine search and
				additional efforts are being made to locate them;
5)
The requested records require
				examination and evaluation by personnel having the necessary competence and
				discretion to determine if they are exempt from disclosure under Section
				7
or 7.5 of FOIA or should be revealed only with appropriate
				deletions
;
6)
The
				request for records cannot be complied with by the
Office of the
				Treasurer
within the time limits prescribed by
subsection (a)
without unduly burdening or interfering with the operations of
				the
Office of the Treasurer
; or
7)
There is a need for consultation,
				which shall be conducted with all practicable speed, with another public body
				or among two or more components of a public body having a substantial interest
				in the determination or in the subject matter of the request.
(Section
				3(e) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart D - RESPONSE TO REQUESTS FOR RECORDS › Section 651.420 - Requests for Records that the Office of the Treasurer Considers Unduly Burdensome

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Office of the Treasurer will fulfill requests calling for all records falling
				within a category unless compliance with the request would unduly burden the
				Office of the Treasurer, there is no way to narrow the request, and the burden
				on the Office of the Treasurer outweighs the public interest in the
				information. Before invoking this exemption, the Office of the Treasurer will
				extend to the requester an opportunity to confer with it in an attempt to
				reduce the request to manageable proportions. (Section 3(g) of FOIA) The
				amended request must be in writing.
b) If the Office of the Treasurer determines
				that a request is unduly burdensome, it shall do so in writing, specifying the
				reasons why it would be unduly burdensome and the extent to which compliance
				will so burden the operations of the Office of the Treasurer. Such a response
				shall be treated as a denial of the request for information. (Section 3(g) of
				FOIA)
c) Repeated requests for
				records that are unchanged or identical to records previously provided or
				properly denied under this Part from the same person shall be deemed unduly
				burdensome. (Section 3(g) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart D - RESPONSE TO REQUESTS FOR RECORDS › Section 651.430 - Requests for Records that Require Electronic Retrieval

Current through Register Vol. 48, No. 28, July 12, 2024
a) A request for records that requires
				electronic retrieval will be treated the same as any other request for records,
				with the same timeline and extensions as allowed for other records.
b) The Office of the Treasurer will retrieve
				and provide electronic records only in a format and medium that is available to
				the Office of the Treasurer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart D - RESPONSE TO REQUESTS FOR RECORDS › Section 651.440 - Denials of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Office of the Treasurer will deny
				requests for records when:
1) Compliance with
				the request would unduly burden the Office of the Treasurer, as determined
				pursuant to Section
				651.420,
				and the requester has not reduced the request to manageable proportions;
				or
2) The records are exempt from
				disclosure pursuant to Section 7 or 7.5 of FOIA or Section
				651.220
				or
				651.230 of
				this Part.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart D - RESPONSE TO REQUESTS FOR RECORDS › Section 651.460 - Circuit Court Review

Current through Register Vol. 48, No. 28, July 12, 2024
A requester also has the right to file suit for injunctive or
				  declaratory relief in the Circuit Court for Sangamon County or for the county
				  in which the requester resides, in accordance with the procedures set forth in
				  Section 11 of FOIA.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart D - RESPONSE TO REQUESTS FOR RECORDS › Section 651.470 - Administrative Review

Current through Register Vol. 48, No. 28, July 12, 2024
A binding opinion issued by the Attorney General shall be
				  considered a final decision of an administrative agency, for purposes of
				  administrative review under the Administrative Review Law [735 ILCS 5 /Art.
				  III]. An action for administrative review of a binding opinion of the Attorney
				  General shall be commenced in Cook County or Sangamon County. An advisory
				  opinion issued to the Office of the Treasurer shall not be considered a final
				  decision of the Attorney General for purposes of this Section. (Section 11.5 of
				  FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart D - RESPONSE TO REQUESTS FOR RECORDS › Section 651.480 - Records Maintained Online

Current through Register Vol. 48, No. 28, July 12, 2024
a)
Notwithstanding any provision of
FOIA or this Part
to
				the contrary,
the Office of the Treasurer
is not required to
				copy a public record that is published on the
Office of the
				Treasurer's
website. The
Office of the Treasurer
shall
				notify the requester that the public record is available online and direct the
				requester to the website where the record can be reasonably accessed.
(Section
				8.5(a)
				of FOIA)
b)
If the person
				requesting the public record is unable to reasonably access the record online
				after being directed to the website pursuant to
Section
				8.5(2)
				of FOIA
, the requester may re-submit his or her request for the record
				stating his or her inability to reasonably access the record online, and
				the
Office of the Treasurer
shall make the requested record
				available for inspection or copying as provided in Section 3 of
FOIA
.
(Section
				8.5(b)
				of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 651.503 - General Materials Available from the Freedom of Information Officer

Current through Register Vol. 48, No. 28, July 12, 2024
The Freedom of Information Officer shall make available to
				  the public at no charge the following materials:
a) A brief description of the organizational
				structure and budget of the Office of the State Treasurer;
b) A brief description of the means for
				requesting information and public records; and
c) A list of types and categories of public
				records maintained by the Office of the State Treasurer.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 651.510 - Inspection of Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Office of
				the Treasurer may make available records for personal inspection at the Office
				of the Treasurer's headquarters located at One East Old State Capitol Plaza,
				Springfield, Illinois 62701, or at another location agreed to by both the
				Office of the Treasurer and the requester. No original record shall be removed
				from State-controlled premises except under constant supervision of the agency
				responsible for maintaining the record. The Office of the Treasurer may provide
				records in duplicate forms, including, but not limited to, paper copies, data
				processing printouts, videotape, microfilm, audio tape, reel to reel microfilm,
				photographs, computer disks and diazo.
b)
When a person requests a copy of a
				record maintained in an electronic format, the
Office of the Treasurer
shall furnish it in the electronic format specified by the requester,
				if feasible. If it is not feasible to furnish the records in the specified
				electronic format, then the
Office of the Treasurer
shall
				furnish it in the format in which it is maintained by the
Office of
				the Treasurer
, or in paper format at the option of the
				requester.
(Section 6(a) of FOIA)
c) A requester may inspect records by
				appointment only, scheduled subject to space availability. The Office of the
				Treasurer will schedule inspection appointments to take place during normal
				business hours, which are 8:30 a.m. to 5:00 p.m. Monday through Friday,
				exclusive of State holidays. If the requester must cancel the viewing
				appointment, the requester shall so inform the Office of the Treasurer as soon
				as possible before the appointment.
d) In order to maintain routine Office of the
				Treasurer operations, the requester may be asked to leave the inspection area
				for a specified period of time.
e)
				The requester will have access only to the designated inspection
				area.
f) Requesters shall not be
				permitted to take briefcases, folders or similar materials into the room where
				the inspection takes place. An Office of the Treasurer employee may be present
				during the inspection.
g) The
				requester shall segregate and identify the documents to be copied during the
				course of the inspection.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 651.530 - Reduction and Waiver of Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a) Fees
				may be reduced or waived by the Office of the Treasurer if the requester states
				the specific purpose for the request and indicates that a waiver or reduction
				of the fee is in the public interest.In making this determination, the Office
				of the Treasurer will consider the following:
1) Whether the principal purpose of the
				request is to disseminate information regarding the health, safety, welfare or
				legal rights of the general public; and
2) Whether the principal purpose of the
				request is personal or commercial benefit. For purposes of this subsection (a),
				"commercial benefit" shall not apply to requests made by news media when the
				principal purpose of the request is to access and disseminate information
				regarding the health, safety, welfare or legal rights of the general public.
				(Section 6(c) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Appendix A - Fee Schedule for Duplication and Certification of Records

Current through Register Vol. 48, No. 28, July 12, 2024
TYPE OF DUPLICATION
FEE (PER COPY)
Paper copy from original, up to and including 50
							 copies of black and white, letter or legal sized copies
No charge
Paper copy from original, in excess of 50 copies of
							 black and white, letter or legal sized copies
$.15/page
Paper copy from microfilm original
$.15/page
Microfilm diazo from original
$.50/diazo
VHS video copy of tape
Actual cost of the reproduction
Audio tape copy of tape
Actual cost of the reproduction
CD ROM disk
Actual cost of the reproduction
Photograph from negative
Actual cost of the reproduction
Blueprints/oversized prints
Actual cost of the reproduction
Paper copies in color or in a size other than letter
							 or legal
Actual cost of the reproduction
Certification fee
$1.00/record