reglab/statecodes huggingface dataset:
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 1 - Definitions › Section 599.602 - Agency

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
"Agency" includes "department," "board," "office,"
						"authority," "commission," and every other governmental unit.
1. Change
						without regulatory effect amending NOTE filed 9-9-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 37).
Note: Authority cited: Sections and 18502 and
						  19815.4(d), Government Code. Reference: Section
						  19820,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 1 - Definitions › Section 599.603 - Appointing Power

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
"Appointing Power" means a person or group defined by
						statute as having authority to make appointments to positions in the state
						civil service. This in no way affects the delegation of authority, as defined
						in Government Code section
						7.
1. Change
						without regulatory effect amending section and NOTE filed 9-9-2014 pursuant to
						section 100, title 1, California Code of
						Regulations (Register 2014, No. 37).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  18524,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 1 - Definitions › Section 599.604 - Department

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
"Department" means the Department of Human Resources of
						the State of California.
1. Change
						without regulatory effect amending section and NOTE filed 9-9-2014 pursuant to
						section 100, title 1, California Code of
						Regulations (Register 2014, No. 37).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19815(a),
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 1 - Definitions › Section 599.605 - Employee

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
"Employee" includes every officer and employee subject to
						the Act or these regulations.
1. Change
						without regulatory effect amending NOTE filed 9-9-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 37).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19815(d),
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 1 - Definitions › Section 599.606 - Director

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
"Director" means the Director of the Department of Human
						Resources.
1. Change
						without regulatory effect amending section and NOTE filed 9-9-2014 pursuant to
						section 100, title 1, California Code of
						Regulations (Register 2014, No. 37).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19815(b),
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 1 - Definitions › Section 599.607 - Use of Month or Calendar Month

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
"Month" means a calendar month unless otherwise
						specified. In the application of Government Code sections
						19856.1,
						19858.1,
						19859,
						19861,
						19863.1,
						19991.7,
						19996,
						19997.3
						and sections
						599.737,
						599.738,
						599.739,
						599.740,
						599.746,
						599.747,
						599.787,
						599.791 and
						599.840 of these regulations
						relating to the earning of sick leave, paid educational leave, vacation
						allowances, and seniority, month or calendar month shall mean the monthly pay
						period as prescribed by the Department of Finance.
1. Change
						without regulatory effect amending section and NOTE filed 9-9-2014 pursuant to
						section 100, title 1, California Code of
						Regulations (Register 2014, No. 37).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  19815.4(d),
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 1 - Definitions › Section 599.609 - Qualifying Monthly Pay Period for Hourly and Daily Rate Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
In the application of section
						599.608 of these regulations,
						hourly or daily rate employees working in a state agency in which the full-time
						workweek is 40 hours who earn the equivalent of 160 hours of service in a
						monthly pay period or accumulated pay periods shall be considered to have a
						complete month, a month of service, or continuous service. The amount of
						accumulated service required for a complete month of service shall be
						proportionately adjusted for work in agencies in which the full-time workweek
						is other than 40 hours. Hours or days worked in excess of 20 days in a month by
						pay period shall not be counted or accumulated. When an employee has a break in
						service or changes to full time, any combination of time worked which does not
						equal one qualifying month of full-time service shall not be accumulated or
						counted.
1. Change
						without regulatory effect amending section and NOTE filed 9-9-2014 pursuant to
						section 100, title 1, California Code of
						Regulations (Register 2014, No. 37).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Sections
						  19815.4(d),
						  19997 and
						  19997.4,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 1 - Definitions › Section 599.610 - Regulations

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
"Regulations" or "regulations" means the regulations of
						the Department of Human Resources.
1. Change
						without regulatory effect amending section and NOTE filed 9-9-2014 pursuant to
						section 100, title 1, California Code of
						Regulations (Register 2014, No. 37).
Note: Authority cited: Sections
						  18502 and
						  19815.4(d),
						  Government Code. Reference: Section
						  3532,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 1 - Definitions › Section 599.611 - Good Faith. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1.
						Repealer filed 11-17-87; operative 12-17-87 (Register 87, No.
						48).
Note: Authority cited: Sections
						  19815.4(d)
						  and
						  19816,
						  Government Code. Reference: Sections
						  19257 and
						  19257.5,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.615 - Scope

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) It is the
					 purpose of this article to provide reimbursement for the necessary
					 out-of-pocket expenses incurred by state officers and employees because of
					 travel on official state business. Each state agency is charged with the
					 responsibility of determining the necessity for, and the method of travel,
					 provided, however, that once such necessity has been determined, reimbursement
					 shall be governed by these regulations. It is the intent of the Department that
					 state agencies shall not have discretion to provide reimbursement at a lower
					 amount than contained in Department regulations unless such discretion is
					 specifically mentioned. Language of this article providing a specific time,
					 distance, or amount shall be rigidly interpreted. Language such as "not more
					 than" or "up to" a specified amount shall be interpreted as a rigid ceiling
					 with agency discretion below such ceiling.
(b) For the purpose of regulations governing
					 claims for reimbursement an excluded employee is: an employee as defined in
					 California Government Code section
					 3527(b)
					 (Ralph C. Dills Act); a nonelected officer or employee of the executive branch
					 of government who is not a member of the civil service.
(c) For the purpose of regulations governing
					 claims for reimbursement, a represented employee is defined in California
					 Government Code section
					 3513(c)
					 (Ralph C. Dills Act).
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Change without regulatory effect amending section filed
						9-11-91 pursuant to section
						100, title 1, California Code of
						Regulations (Register 91, No. 51).
4. Change without regulatory
						effect amending section and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.615.1 - Scope-Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 It is the purpose of this article to provide and define reimbursement for the
					 actual and necessary out-of-pocket expenses incurred by state officers,
					 employees, and agents because of travel on official state business. Each state
					 agency may determine the time and method of travel, location and lodging. Each
					 state agency shall determine the necessity for travel and that such travel
					 represents the best interest of the state. Once the necessity and method of
					 travel, location and lodging have been determined, reimbursement shall be
					 governed by these regulations. The signature of the officer approving travel
					 and payment is certification that the approving party has authorized the
					 travel, that the expenses were incurred in order to conduct official state
					 business and that the items claimed are appropriate and in keeping with these
					 regulations. State agencies shall not have discretion to provide reimbursement
					 at a lower amount unless such discretion is specifically authorized by
					 regulation. Unless otherwise specified, receipts are required for each item of
					 expense of $25 or more.
(b) For the
					 purpose of regulations governing claims for reimbursement an excluded employee
					 is: an employee as defined in California Government Code section
					 3527(b)
					 (Ralph C. Dills Act); a non-elected officer or employee of the executive branch
					 of government who is not a member of the civil service.
1. New
						section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only
						pursuant to Government Code section
						3539.5
						(Register 95, No. 52).
2. Change without regulatory effect amending
						section and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.616 - Definitions

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
For the purposes of this article, the following
						definitions will apply:
(a)
					 Headquarters. Headquarters shall be established for each state officer and
					 employee and shall be defined as the place where the officer or employee spends
					 the largest portion of his/her regular workdays or working time, or the place
					 to which he/she returns on completion of special assignments, or as the
					 Department may define in special situations.
(1) Where an office building or similar
					 definite place constitutes the employee's headquarters, no per diem expenses
					 shall be allowed at any location within 25 miles of said headquarters as
					 determined by the normal commute distance.
(2) Where the major portion of an employee's
					 working time is spent within a specifically assigned or limited geographical
					 area, such as a patrol area or beat where the same routes are traveled
					 frequently and routinely on one-day trips, no per diem expenses shall be
					 allowed at any location within 25 miles from any point in this assigned area as
					 determined by the normal commute distance.
In order to ensure equity in special cases, agency heads
						may disregard this subsection and authorize individual claims based on
						subsection (1) of this regulation.
(3) In cases where adherence to the 25-mile
					 limitation creates an unusual and unavoidable hardship to the officer or
					 employee, exceptions may be granted by the Department.
(4) Employees on travel status for less than
					 24 hours may claim subsistence expenses incurred before or after the regularly
					 scheduled work day in accordance with section
					 599.619(a) of
					 these regulations or the applicable provisions of a Memorandum of
					 Understanding, as appropriate, provided the departure time or return time
					 exceeds the regularly scheduled work day by one hour.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.616.1 - Definitions-Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
For the purposes of this article, the following
						definitions will apply:
(a)
					 Headquarters. Headquarters shall be established by the appointing power for
					 each state officer and employee and shall be defined as the place where the
					 officer or employee spends the largest portion of his/her regular workdays or
					 working time, or the place to which he/she returns upon completion of special
					 assignments, or as the Department may define in special situations.
(1) Where an office building or similar
					 definite place constitutes the employee's headquarters, no per diem expenses
					 shall be allowed at any location within 50 miles of said headquarters as
					 determined by the normal commute distance.
(2) Where the major portion of an employee's
					 working time is spent within a specifically assigned or limited geographical
					 area, such as a patrol area or beat where the same routes are traveled
					 frequently and routinely on one-day trips, no per-diem expenses shall be
					 allowed at any location within 50 miles from any point in this assigned area as
					 determined by the normal commute distance.
In order to ensure equity in special cases, agency heads
						may disregard this subsection and authorize individual claims based on
						subsection (1) of this regulation.
(3) In cases where adherence to the 50-mile
					 limitation creates an unusual and unavoidable hardship to the officer or
					 employee, exceptions may be granted by the appointing power.
(4) Employees on travel status for less than
					 24 hours may claim subsistence expenses incurred before, during, or after the
					 regularly scheduled workday in accordance with section
					 599.619(a) of
					 these regulations.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.620 - Subsistence Allowance-Nonrepresented Employees, California State University and Colleges. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. New
						section filed 10-15-82 as an emergency; effective upon filing (Register 82, No.
						42). A Certificate of Compliance must be transmitted to OAL within 180 days or
						emergency language will be repealed on 4-13-83.
2. Repealed by
						operation of Government Code Section
						11346.1(g)
						(Register 83, No. 37).
Note: Authority cited: Sections
						  19815.4
						  and
						  19820,
						  Government Code. Reference: Sections
						  11030 and
						  13920,
						  Government Code; and Title 2, California Administrative Code, Div. 2, Ch. 1,
						  Section 706.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.621 - Subsistence Allowance-Represented Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
A represented employee is defined in section
						599.615(c) of
						these regulations.
The represented employee on travel status shall be
						reimbursed for lodging, meals and incidental expenses. The circumstances of
						travel will determine the rate allowed.
(a) Short-term subsistence allowance will be
					 authorized in accordance with the applicable provisions of a Memorandum of
					 Understanding when the traveler incurs expenses comparable to those arising
					 from the use of good, moderately priced establishments, catering to the general
					 public. The short-term allowance is intended for trips of such duration that
					 weekly or monthly rates are not obtainable and will be discontinued after the
					 30th consecutive day in one location unless a continuation has been previously
					 approved by the appointing power. After 30 consecutive days in one location,
					 represented employees may claim the long-term allowance.
(1) Incidental allowance as defined in the
					 applicable provisions of a Memorandum of Understanding may be claimed for each
					 24-hour period.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.624 - Contracting for Subsistence Expenses

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Agreements may be entered into with restaurants, hotels,
						and lodging houses for the furnishing of subsistence to groups of state
						employees when such method of handling is advantageous to the state. When such
						agreements are entered into, the vendor may receive payment either from the
						group leader or by billing the state on a regular itemized invoice.
(a) Group leaders who pay subsistence
					 expenses for other personnel may claim reimbursement by submitting a vendor's
					 invoice and a list of names of the employees whose expenses were
					 paid.
(b) Members of a group who
					 have some portion of their subsistence expenses paid by the group leader may
					 claim reimbursement for the remainder of their actual and necessary subsistence
					 expenses in accordance with section
					 599.619(a) of
					 these regulations or the applicable provisions of a Memorandum of Understanding
					 as appropriate for any subsistence not provided.
(c) The total payment under any such
					 agreement shall not exceed the aggregate of the subsistence allowances
					 otherwise claimable by the participating employees.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Editorial correction of first sentence (Register 95, No.
						37).
4. Change without regulatory effect amending first paragraph,
						subsection (b) and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.624.1 - Contracting for Meals and/or Lodging Expenses-Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Appointing authorities may enter into agreements with
						restaurants, hotels, and lodging establishments for the furnishing of
						subsistence to state employees at or below the rates provided in these
						regulations when such method of handling is advantageous to the state. When
						such agreements are entered into, the vendor may receive payment either from
						the employee, a group leader or by billing the state on a regular itemized
						invoice.
(a) Group leaders who pay
					 subsistence expenses for other personnel may claim reimbursement by submitting
					 a vendor's invoice and a list of names of the employees whose expenses were
					 paid.
(b) Individuals who have
					 specific meal and/or lodging expenses paid by the group leader or agency may
					 not claim reimbursement for those meal and lodging expenses per section
					 599.619 of these
					 regulations.
(c) The total payment
					 under any such agreement shall not exceed the aggregate of the subsistence
					 allowances otherwise claimable by the participating employees.
(d) No individual's reimbursement shall
					 exceed the rate(s) negotiated under the provisions of this section or the
					 maximum subsistence rates provided in these regulations, whichever is
					 less.
1. New
						section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only
						pursuant to Government Code section
						3539.5
						(Register 95, No. 52).
2. Change without regulatory effect amending
						section and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.625 - Receipts or Vouchers

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 Receipts or vouchers shall be submitted for every item of expense except as
					 follows:
(1) Railroad and bus fares, where
					 the fares are available in published tariffs, and travel is wholly within the
					 State of California. However, vouchers must be submitted in the case of cash
					 purchases of airplane travel, Pullman accommodations, extra-fare train, or
					 travel by any common carrier outside of the state except taxi or hotel bus
					 fares.
(2) Subsistence allowances,
					 except when specified.
(3) Street
					 car, ferry fares, bridge and road tolls.
(4) Long distance telephone or telegraph
					 charges, if date, place and party called are shown, unless the telephone call
					 is in excess of $2.50 in which case vouchers or other supporting evidence shall
					 be provided.
(5) Taxi or hotel bus
					 fares, when necessary upon official business.
(6) All legal expenditures of $1 or
					 less.
(7) Parking fees of $3.50 or
					 less for any one continuous period of parking.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.625.1 - Receipts-Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
An excluded employee is defined in section
						599.615(b) of
						these regulations.
(a) Receipts are
					 required for each item of expense of $25 or more. As specified in this
					 regulation, receipts are also required for items of expense of less than $25.
					 Receipts shall be submitted with claims for every item of business expenses
					 incurred while away from headquarters conducting state business except for
					 actual expenses as follows:
(1) Railroad and
					 bus fares of less than $25 when travel is wholly within the State of
					 California.
(2) Street car, ferry
					 fares, bridge and road tolls, local rapid transit system, taxi, shuttle or
					 hotel bus fares, and parking fees of $10 or less for each continuous period of
					 parking or each item of transportation expense noted in this item.
(3) Telephone, telegraph, fax or other
					 business charges related to state business of $5 or less.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.626.1 - Transportation Expenses-Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Transportation expenses consist of the
					 charges for commercial carrier fares; private car mileage allowances; emergency
					 repairs to state cars; overnight and day parking of state or privately-owned
					 cars; bridge and road tolls; necessary taxi, bus, or streetcar fares; and all
					 other charges essential to the transport from and to the official headquarters
					 while on authorized state business.
(b) Reimbursement will be made only for the
					 method of transportation which is in the best interest of the state,
					 considering both direct expense as well as the officer's or employee's time.
					 Provided the mode of transportation selected does not conflict with the needs
					 of the agency, the officer or employee may use a more expensive form of
					 transportation and be reimbursed at the amount required for the least expensive
					 mode of travel that is in the best interest of the state. Both modes of
					 transportation will be shown on the travel claim with reference to this
					 section. A cost comparison shall be completed and attached to the claim. Cost
					 comparisons shall include only the least costly methods of transport for those
					 expenses actually being substituted, and shall include only the expenses of
					 traveling from one location to another. Transportation expense at the travel
					 work location will be reimbursed based on the actual business transportation
					 expenses incurred while at the travel location.
(c) Expenses arising from travel between home
					 or garage and headquarters shall not be allowed regardless of the employee's
					 normal mode of transportation. When a trip is commenced or terminated at
					 claimant's home, the distance traveled shall be computed from either his/her
					 headquarters or home, whichever shall result in the lesser distance.
Exceptions to the above are:
(1) Where such expenses are incurred by call
					 back to work necessitating more than one trip to the work location on a normal
					 work day or by reason of any call back or pre-scheduled work on an employee's
					 normal day off.
(2) When travel to
					 or from a common carrier commences or terminates one hour before or one hour
					 after the regularly scheduled work day or on a regularly scheduled day off,
					 distance may be computed from the employee's residence in accordance with
					 section 599.631 of these
					 regulations.
(3) When the criteria
					 in section 599.626(d)(2) of
					 these regulations for remote headquarters are met. This reimbursement is
					 allowed only with the advance written approval of the
					 Department.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.627 - Special Transportation

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Where it is necessary to hire special
					 conveyances, except automobiles, a full explanation, stating the facts
					 constituting the necessity, shall accompany the expense claim.
(b) Commercial Automobile Rental.
(1) Reimbursement will be for actual and
					 necessary costs of such rental when substantiated by a voucher. Where it is
					 necessary to pay extra charges or premium rental rates for air conditioning,
					 convertible body style, expensive, or other luxury items, a full explanation
					 shall accompany the expense claim.
(2) Reimbursement will not be made for a
					 damage waiver. Reimbursement will be made to the officer or employee for any
					 loss necessarily sustained by him/her by reason of his/her not having purchased
					 such waiver.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.627.1 - Special Transportation-Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Where it is authorized and necessary to
					 hire special conveyances, except automobiles, a full explanation, stating the
					 facts constituting the necessity, shall accompany the expense claim.
(b) Commercial Automobile Rental.
(1) Reimbursement will be for actual and
					 necessary costs of such rental when substantiated by a receipt. Where it is
					 necessary to pay extra charges or premium rental rates for a larger vehicle or
					 one that is specially equipped, a full explanation shall accompany the expense
					 claim. Reimbursement of the additional expenses shall be subject to approval by
					 the appointing power.
(2)
					 Reimbursement will not be made for a damage waiver. Reimbursement will be made
					 to the officer or employee for any loss necessarily sustained by him/her not
					 having purchased such waiver.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.628 - Transportation by Aircraft

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 Scheduled Airline. Claims for transportation by scheduled airline shall be
					 allowed at the lowest fare available in conformity with the regular published
					 tariffs for scheduled airlines in effect on the date the flight originated.
					 Claims for reimbursement of higher fares or extra charges for transportation by
					 scheduled airline may be allowed if accompanied by a full explanation stating
					 the facts constituting the official necessity.
(b) Privately-Owned Aircraft. A claim of an
					 employee for transportation by privately-owned aircraft shall be allowed where
					 he/she has obtained prior approval of the use of this form of transportation
					 from his/her agency. If an employee is to act as pilot, he/she must satisfy the
					 requirements of the Insurance Officer, Department of General Services, as to
					 liability insurance coverage. The Insurance Officer shall file approved
					 authorizations for such allowance with the State Controller.
(1) Except as provided in subsection (e),
					 reimbursement for use of the employee's privately-owned aircraft shall be made
					 at the rate of 28 cents per statute mile, or in accordance with the applicable
					 provisions of a Memorandum of Understanding.
(A) Distance shall be computed on the basis
					 of shortest air route from origin to destination, using airways whenever
					 possible. Distance shown on claim shall be clearly marked "Air
					 Distance".
(B) When the trip is
					 limited solely to state business and the "Air Distance" cannot accurately be
					 computed from origin to destination, the agency head may authorize
					 reimbursement for the actual cost of renting a plane.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.629 - Railroad Transportation

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) No more than actual fare on any
					 transportation service, in accordance with the latest tariffs at the time the
					 trip was made, shall be allowed. Special rates and round-trip rates shall be
					 used whenever possible.
(b)
					 Reimbursement for roomette Pullman accommodations will be allowed. Where it is
					 necessary to use Pullman accommodations more expensive than a roomette, a full
					 explanation stating the facts constituting the official necessity shall
					 accompany the expense account together with a receipted voucher.
(c) Unused portions of railroad and sleeping
					 car tickets are subject to refunds and all steps necessary to secure refunds on
					 such tickets shall be taken.
(d)
					 Any unusual delay or a deviation from the shortest, usually travelled route
					 shall be explained unless connected with return trip out-of-state deportation
					 travel authorized by the Department of State Hospitals or the Department of the
					 Youth Authority.
(e) In connection
					 with return trip out-of-state deportation travel authorized by the Department
					 of State Hospitals or the Department of the Youth Authority, reimbursement for
					 subsistence and transportation expenses shall be made on the basis of shortest
					 usually travelled routes, conventional train time, first class fare, and lower
					 standard Pullman rates as certified to by a railroad passenger agent.
(f) Meals incurred while on overnight train
					 travel will be reimbursed in accordance with section
					 599.619(a) of
					 these regulations or the applicable provisions of a Memorandum of Understanding
					 as appropriate.
(g) Tickets for
					 rail transportation or Pullman accommodations may be purchased (1) by the
					 individual, (2) by credit card, or (3) ticket order. If purchased by credit
					 card, or by ticket order this fact should be noted on the individual's expense
					 claim.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Change without regulatory effect amending subsections (e)
						and (f) and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.629.1 - Railroad Transportation-Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) No more than actual fare on any
					 transportation service, in accordance with the latest tariffs at the time the
					 trip was made, shall be allowed. Special rates and round-trip rates shall be
					 used whenever possible.
(b)
					 Reimbursement for roomette or Pullman accommodations will be allowed. Where it
					 is necessary to use Pullman accommodations more expensive than a roomette, a
					 full explanation stating the facts constituting the official necessity shall
					 accompany the expense account together with a receipt.
(c) Unused portions of railroad and sleeping
					 car tickets are subject to refunds and all steps necessary to secure funds on
					 such tickets shall be taken.
(d)
					 Any unusual delay or a deviation from the shortest, usually travelled route
					 shall be explained.
(e) Any
					 expenses related to deportation will be reimbursed in accordance with Federal
					 Immigration and Naturalization Service regulations.
(f) Meals incurred while on overnight train
					 travel will be reimbursed in accordance with section
					 599.619 of these
					 regulations.
(g) Tickets for rail
					 transportation or Pullman accommodations may be purchased by the individual, by
					 credit card, or ticket order. If purchased by credit card or by ticket order,
					 this fact should be noted on the individual's expense claim.
1. New
						section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only
						pursuant to Government Code section
						3539.5
						(Register 95, No. 52).
2. Change without regulatory effect amending
						subsections (e) and (f) and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.630 - Transportation by Automobile-Represented Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
A represented employee is defined in section
						599.615(c) of
						these regulations.
(a) When a
					 represented employee is authorized to use a privately owned automobile even
					 though a state automobile is available, the rate as defined in the applicable
					 provisions of a Memorandum of Understanding will be allowed.
(b) When a represented employee uses a
					 privately owned automobile because the agency has determined that: (1) a state
					 automobile is not available; or (2) it is more advantageous economically to the
					 state for the employee to use his/her own automobile, even though a state
					 automobile is available, the represented employees may claim up to 20.5 cents
					 per 1.6 kilometers (mile) without certification and up to 25 cents per 1.6
					 kilometers (mile) with certification as defined in the applicable provisions of
					 a Memorandum of Understanding. Even though a state automobile may in fact be on
					 hand, it may not be available to the represented employee because it is
					 reserved for other purposes or because it is more advantageous economically to
					 the state for the represented employee to use his/her own automobile, or
					 because use of a state automobile is unreasonable considering all circumstances
					 in a particular situation. In determining economic advantage of state versus
					 private automobile, a supervisor will include the following in his/her
					 consideration.
(1) Distance to be traveled
					 and duration of trip, as these affect direct costs.
(2) Location of the represented employee's
					 residence, regular workplace, destination, and location of available state
					 automobiles; as these factors affect employee time and distance traveled.
The Department may establish appropriate controls over
						payment of this allowance by a state agency when the Department reasonably
						believes that proper control has not been exercised by the
						agency.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.631 - Transportation by Privately Owned Automobile-Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) Where the
					 employee is authorized to use a privately owned automobile on official state
					 business the reimbursement rate shall be 34 cents per mile. Claims for
					 reimbursement for private vehicle expenses must include the vehicle license
					 number and the name of each state officer, employee or board, commission or
					 authority member transported on the trip. No reimbursement of transportation
					 expense shall be allowed any passenger in any vehicle operated by another state
					 officer, employee or member.
(1) Expenses
					 arising from travel between home and headquarters or garage shall not be
					 allowed, except as provided in section
					 599.626(d)(2) or
					 599.626.1(c) of
					 these regulations, regardless of the employee's normal mode of
					 transportation.
(2) When a trip is
					 commenced or terminated at a claimant's home on a regularly scheduled work day,
					 the distance traveled shall be computed from either his/her residence or
					 headquarters, whichever shall result in the lesser distance except as provided
					 in section 599.626.1(c) of
					 these regulations.
(3) However, if
					 the employee commences or terminates travel on a regularly scheduled day off,
					 mileage may be computed from his/her residence.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.632 - Transportation by Automobile-Nonrepresented Employees, California State University and Colleges. [Repealed]

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
1. New
						section filed 10-15-82 as an emergency; effective upon filing (Register 82, No.
						42). A Certificate of Compliance must be transmitted to OAL within 180 days or
						emergency language will be repealed on 4-13-83.
2. Repealed by
						operation of Government Code Section
						11346.1(g)
						(Register 83, No. 37).
Note: Authority cited: Sections
						  19815.4
						  and
						  19820,
						  Government Code. Reference: Sections
						  11030 and
						  13920,
						  Government Code; and Title 2, California Administrative Code, Div. 2, Ch. 1,
						  Section 714.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.633 - Travel Allowances While on Sick Leave, Vacation or Compensating Time off (CTO)

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a)
					 When a state officer or employee is granted sick leave while away from his/her
					 headquarters for purposes of state business, such officer or employee may claim
					 reimbursement for travel expenses in accordance with the allowances prescribed
					 by these regulations during such sick leave, provided the allowances for travel
					 expenses shall not be authorized for a period exceeding three days. The time
					 limitation prescribed by this section may be exceeded in unusual cases approved
					 by the Department.
(b) When a state
					 officer or employee is authorized time off on vacation or CTO while away from
					 his/her headquarters on state business, reimbursement for subsistence allowance
					 during such vacation or CTO may not be claimed. The provisions of this section
					 may be waived by an agency for employees claiming other than short-term
					 allowances who are (1) authorized time off on CTO, or (2) employees in seasonal
					 agricultural work authorized time off on vacation.
1. New
						section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day
						thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY
						NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No.
						15).
3. Change without regulatory effect amending subsection (a) and
						NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.
California Code of Regulations › Title 2 - Administration › Division 1 - Administrative Personnel › Chapter 3 - Department of Human Resources › Subchapter 1 - General Civil Service Rules › Article 2 - Traveling Expenses › Section 599.633.1 - Travel Reimbursements While on Sick Leave, Vacation, Other Paid Leave, or Compensating Time off (CTO) - Excluded Employees

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) When a state officer or employee is
					 granted sick leave while away from his/her headquarters for purposes of state
					 business, the appointing authority may approve such officer or employee to
					 claim reimbursement for actual travel expenses not to exceed the maximums
					 prescribed by these regulations during such sick leave, for a period not to
					 exceed three days. This time limitation may be exceeded in unusual cases
					 approved by the appointing power, when either the employee is unable to travel,
					 or when it is more economical for the state to maintain the employee on sick
					 leave and travel status in order to complete the assignment.
(b) When a state officer or employee is
					 authorized time off for vacation or CTO while away from his/her headquarters on
					 state business, reimbursement for travel expenses during such vacation or CTO
					 shall not be paid.
(c) The
					 appointing power may make exceptions for employees on long-term assignments for
					 long-term lodging expenses only that are incurred at the long-term location and
					 will continue during the employee's absence.
1. New
						section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only
						pursuant to Government Code section
						3539.5
						(Register 95, No. 52).
2. Change without regulatory effect amending
						section and NOTE filed 10-13-2014 pursuant to section
						100, title 1, California Code of
						Regulations (Register 2014, No. 42).
Note: Authority cited: Sections
						  18502,
						  19815.4(d)
						  and
						  19820,
						  Government Code. Reference: Section
						  11030,
						  Government Code.