reglab/statecodes huggingface dataset:
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1125 - PUBLIC INFORMATION, RULEMAKING, AND ORGANIZATION OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart C - ORGANIZATION › Section 1125.310 - Office of Health Promotion

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Office of Health Promotion delivers financial and technical assistance to
				individuals and providers in an effort to ensure that basic preventive health
				care is available statewide.
b) The
				Office is composed of the following units: Bureau of Medical Programs, Division
				of Health Education and Prevention, Division of Chronic Disease Prevention and
				Control, Division of Oral Health, and Division of Health Assessment and
				Screening. Each of these units is responsible for administering a variety of
				key public health programs primarily directed toward prevention and high-risk
				reduction.
c) The following
				preventive activities are administered by the units in the Office:
1) Reduction in infant mortality, morbidity
				and developmental disabilities.
2)
				Regulating dispensers of hearing instruments.
3) Nutrition education and food supplements
				for women, infant and children.
4)
				Reduction of infant mortality and developmental disabilities through screening
				for genetic problems such as PKU and Hypothyroidism.
5) Training for providers of prenatal,
				maternity and newborn care.
6)
				Perinatal program including medical payment for certain eligibles and education
				and outreach efforts.
7) Financial
				and technical assistance to local health agencies and to other public and
				private agencies.
8) Improved
				control of hypertension.
9) School
				health activity.
10) Rape crisis
				and prevention activities.
11)
				Vision and hearing screening.
12)
				Dental Sealants for Children.
13)
				Organ transplantation program.
14)
				Control of chronic disease programs such as Alzheimer's Disease and
				Hemophilia.
15) Dental consultation
				and dental health education.
16)
				Monitoring fluoride levels of community water supplies.
17) Training school health
				personnel.
18) Detection of
				childhood lead poisoning.
19)
				Sudden Infant Death Syndrome.
20)
				Smoking Prevention and Cessation.
21) Injury Prevention Services.
22) Childhood Injury Control.
23) Cancer Prevention Control.
24) Smokeless Tobacco.
25) Administration of Preventive Health and
				Health Services and Maternal and Child Health Block Grants.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1125 - PUBLIC INFORMATION, RULEMAKING, AND ORGANIZATION OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart C - ORGANIZATION › Section 1125.330 - Office of Health Protection

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Office of Health Protection is composed of the following components:
1) Division of Environmental
				Health.
2) Division of
				Laboratories.
3) Division of Food,
				Drugs and Dairies.
4) Division of
				Infectious Diseases.
5) Emergency
				Response.
6) Plumbing
				Program.
7) Local Health Protection
				Grant Program.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1125 - PUBLIC INFORMATION, RULEMAKING, AND ORGANIZATION OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart C - ORGANIZATION › Section 1125.350 - Office of Finance and Administration

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Office of Finance and Administration
				encompasses all administrative support activities essential to the overall
				operation of the Department.
b) The
				Office of Finance and Administration provides supportive and coordination
				services to all offices and regions within the Department including budget,
				State/Local Liaison Unit, employee services and benefits. Divisions within the
				Office include: Accounting Services, Information Technology, Vital Records,
				Human Resources, and Physical Services.
1)
				The Division of Vital Records is the Official Register of Vital Events in
				Illinois that include all births, deaths, marriages, adoptions and
				divorces.
2) The State/Local
				Liaison Unit is the liaison between the local health departments and the
				Department.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1125 - PUBLIC INFORMATION, RULEMAKING, AND ORGANIZATION OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart C - ORGANIZATION › Section 1125.355 - Office of Women's Health

Current through Register Vol. 48, No. 28, July 12, 2024
The Office of Women's Health consists of the Division of
				  Women's Health Services and the Division of Technical Support. The Office has,
				  without limitation, the following duties:
a) Assisting in the assessment of the health
				needs of women in the State.
b)
				Recommending treatment methods and programs that are sensitive and relevant to
				the unique characteristics of women.
c) Promoting awareness of women's health
				concerns and encouraging, promoting, and aiding in the establishment of women's
				services.
d) Providing adequate and
				effective opportunities for women to express their views on Departmental policy
				development and program implementation (Section 55.69 of the Civil
				Administrative Code of Illinois [20 ILCS 2310/55.69 ]).
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1125 - PUBLIC INFORMATION, RULEMAKING, AND ORGANIZATION OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart C - ORGANIZATION › Section 1125.360 - Office Locations

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Department maintains 2 Co-Central Offices in order to best serve the needs of
				the citizens of the State of Illinois. These offices are at the locations
				listed in this subsection.
1) 525 and 535 West
				Jefferson Street
Springfield, Illinois 62761
2) 100 West Randolph Street
Sixth Floor, Suite 600
Chicago, Illinois 60601
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1125 - PUBLIC INFORMATION, RULEMAKING, AND ORGANIZATION OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart C - ORGANIZATION › Appendix A - Petition Before the Illinois Department of Public Health Requesting the Promulgation, Amendment, or Repeal of a Rule

Current through Register Vol. 48, No. 28, July 12, 2024
A. Petitioner:
1. Name of Petitioner (if Petitioner is
				  representing an individual on whose behalf the Petition is filed, state both
				  names):
2. Name and mailing address of the party to which
				  the Department will direct its response and other necessary
				  communications:
B. Type of Request (circle one):
PromulgationAmendmentRepeal
C. Interest. State the particular interest of the Petitioner
				  (or, if relevant, the individual on whose behalf the Petition is being filed)
				  in the action requested:
D. Request:
1. If the request is for amendment or repeal of an
				  existing rule(s), identify the particular rule(s) in question.
2. If the request is for promulgation of a new
				  rule(s), identify the program area or subject matter of the proposed new
				  rule(s).
3. If the Petition is for amendment of a rule or
				  rules, describe in as much detail as possible the nature of the amendment(s)
				  requested. If possible, include a suggested text of the rule(s) as (it) (they)
				  would appear if amended in accordance with the Petition. If the Petition is for
				  promulgation of a new rule or rules, describe in as much detail as possible the
				  content of new rule or rules. If possible, include a suggested text of the
				  proposed rule(s).
4. Discuss in as much detail as possible the
				  reasons for and basis of the Petition. Include any pertinent references such as
				  documents, source materials, actual cases or events. Attach any relevant and
				  supportive documentation.
5. Discuss, to the extent possible, the adverse or
				  beneficial effect, if any, that you believe the amendment, repeal, or
				  promulgation requested will or could have on the public health in Illinois (or
				  in a broader area, if relevant).
Signed:
___________________________________________________
Name of Petitioner or Representative
___________________________________________________
Position
Dated this ______ day of _______________, _________.
NOTE: If additional space is needed to answer any question,
				  complete your answers on 8½ x 11 inch paper and attach to this
				  Petition.
Send by U.S. Mail (or deliver personally) 2 completed copies
				  of the Petition, with one copy of any accompanying documentation, to:
Office of the Director
Illinois Department of Public Health
535 West Jefferson Street
Springfield, Ill. 62761
If, within 30 days after submission of a Petition, the
				  Department has not initiated rule-making proceedings in accordance with Section
				  5-35 of the Illinois Administrative Procedure Act, the Petition shall be deemed
				  to have been denied. This denial does not, however, preclude the Department
				  from later initiating rule-making proceedings according to the
				  Petition.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart A - INTRODUCTION › Section 1127.101 - Summary and Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part
				states the policy of the Department of Public Health (Agency) for making its
				records available for reasonable public inspection while, at the same time,
				protecting legitimate interests in confidentiality.
b) This Part:
1) Establishes the following classifications
				for records in the Agency's possession:
A)
				Records that shall be disclosed; and
B) Records that shall be withheld from
				disclosure.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart B - CLASSIFICATION OF RECORDS › Section 1127.201 - Records that Shall Be Disclosed

Current through Register Vol. 48, No. 28, July 12, 2024
Upon request meeting the requirements of this Part, the
				  Agency shall disclose to the requester all records requested, except that it
				  shall not disclose certain records as provided in Section
				  1127.202.
				  Records covered under this Section shall include, but not be limited to:
a) Records of funds. All records relating to
				the obligation, receipt and use of public funds of the Agency are records
				subject to inspection and copying by the public. (Section 2.5 of
				FOIA)
b) Payrolls. Certified
				payroll records submitted to the Agency under Section 5(a)(2) of the Prevailing
				Wage Act [820 ILCS 130 ] are records subject to inspection and copying
				inaccordance with the provisions of FOIA; except that contractors' and
				employees' addresses, telephone numbers, and Social Security numbers must be
				redacted by the Agency prior to disclosure. (Section 2.10 of FOIA)
c) Criminal history records. The following
				documents maintained by the Agency pertaining to criminal history record
				information are records subject to inspection and copying by the public
				pursuant to FOIA:
1) Court records that are
				public;
2) Records that are
				otherwise available under State or local law; and
3) Records in which the requesting party is
				the individual identified, except as provided under Section
				1127.202(a)(5)(F)
				 of this Part. (Section 2.15(b) of
				FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart B - CLASSIFICATION OF RECORDS › Section 1127.203 - Statutory Exemptions

Current through Register Vol. 48, No. 28, July 12, 2024
To the extent provided for by the statutes referenced in this
				  Section, the following shall be exempt from inspection and copying (Section 7.5
				  of FOIA):
a) Information and records
				held by the Agency and its authorized representatives relating to known or
				suspected cases of sexually transmissible disease or any information the
				disclosure of which is restricted under the Illinois Sexually Transmissible
				Disease Control Act [410 ILCS 325 ]. (Section 7.5(d) of FOIA)
b) Information the disclosure of which is
				exempted under the State Officials and Employees Ethics Act [5 ILCS 430 ], and
				records of any lawfully created State or local inspector general's office that
				would be exempt if created or obtained by an Executive Inspector General's
				office under that Act. (Section 7.5(h) of FOIA)
c) Records and information provided to a
				residential health care facility sexual assault and death review team or
				Executive Council under the Abuse Prevention Review Team Act [210 ILCS 28 ].
				(Section 7.5(l) of FOIA)
d)
				Information that is prohibited from being disclosed under Section 4 of the
				Illinois Health and Hazardous Substances Registry Act [410 ILCS 525 ]. (Section
				7.5(o) of FOIA)
e) Information
				prohibited from being disclosed by the Personnel Records Review Act [820 ILCS
				40 ]. (Section 7.5(q) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 1127.301 - Submittal of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
Requests for public records shall be submitted to the Freedom
				  of Information Officer of the Agency. Requests shall be submitted by one of
				  three methods:
a) By mail to the
				following address:
Freedom of Information Officer
Illinois Department of Public Health
535 West Jefferson
Springfield, Illinois 62761
b) By an electronic submission form located
				at:
http://www.dph.illinois.gov/foia
Supportive documents shall be scanned and attached to the
				  form.
c) By telefax to:
Freedom of Information Officer
217/782-3987
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 1127.302 - Information To Be Provided in Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
A request for records should include:
a) The complete name, mailing address and
				telephone number and e-mail address of the requester;
b) As specific a description as possible of
				the records sought. Requests that the Agency considers unduly burdensome or
				categorical may be denied (see Section 3(g) of FOIA and Section
				1127.402
				of this Part);
c) A statement as to
				the requested medium and format for the Agency to use in providing the records
				sought: for example, paper, specific types of digital or magnetic media, or
				videotape;
d) A statement as to the
				requested manner for the Agency to use in providing the records sought: for
				example, inspection at Agency headquarters or providing paper or electronic
				copies;
e) A statement as to
				whether the requester needs certified copies of all or any portion of the
				records, including reference to the specific documents that require
				certification;
f) A signed release
				or a court order authorizing the disclosure of personal or medical information
				if the records requested contain such information; and
g) A statement as to whether the request is
				for a commercial purpose.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart C - PROCEDURES FOR REQUESTING RECORDS FROM THE AGENCY › Section 1127.303 - Requests for Records for Commercial Purposes

Current through Register Vol. 48, No. 28, July 12, 2024
a) It is a violation of FOIA for a person to
				knowingly obtain a record for a commercial purpose without disclosing that it
				is for a commercial purpose if requested to do so by the Agency.
b) The Agency shall respond to a request for
				records to be used for a commercial purpose within 21 working days after
				receipt.The response shall:
1) Provide to the
				requester an estimate of the time required by the Agency to provide the records
				requested and an estimate of the fees to be charged,which the Agency may
				require the person to pay in full before copying the requested
				documents;
2) Deny the request
				pursuant to one or more of the exemptions set out in Section
				1127.202
				of this Part;
3) Notify the
				requester that the request is unduly burdensome and extend an opportunity to
				the requester to attempt to reduce the request to manageable proportions;
				or
4) Provide the records
				requested. (Section 3.1(a) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1127.401 - Timeline for Agency Response

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Except as stated in subsection (b) or (c) of this Section, the Agency will
				respond to any request for public records within 5 business days after its
				receipt of the request.Failure to comply with a written request, extend the
				time for response, or deny a request within 5 business days after its receipt
				shall be considered a denial of the request. If the Agency fails to respond to
				a request within the requisiteperiods in this subsection (a) but thereafter
				provides the requester with copies of the requested records, it may not impose
				a fee for such copies. If the Agency fails torespond to a request received, it
				may not treat the request as unduly burdensome as provided under Section
				1127.402
				of this Part. (Section 3(d) of FOIA) A written request from the Agency to
				provide additional information shall be considered a response to the FOIA
				request.
b) The time limits
				prescribed in subsection (a) of this Sectionmay be extended by the Agency for
				not more than 5 business days from the original due date for any of the
				following reasons:
1) The requested records
				are stored in whole or in part at locations other than the office having charge
				of the requested records;
2) The
				request requires the collection of a substantial number of specified
				records;
3) The request is couched
				in categorical terms and requires an extensive search for the records
				responsive to it;
4) The requested
				records have not been located in the course of routine search and additional
				efforts are being made to locate them;
5) The requested records require examination
				and evaluation by personnel having the necessary competence and discretion to
				determine if they are exempt from disclosure under Section 7 or 7.5 of FOIA or
				should be revealed only with appropriate deletions;
6) The request for records cannot be complied
				with by the Agency within thetime limits prescribed by subsection (a) of this
				Section without unduly burdening or interfering with the operations of the
				Agency; or
7) There is a need for
				consultation, which shall be conducted with all practicable speed, with another
				public body or among two or more components of a public body having a
				substantial interest in the determination or in the subject matter of the
				request. (Section 3(e) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1127.402 - Requests for Records that the Agency Considers Unduly Burdensome

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Agency shall
				fulfill requests calling for all records falling within a category unless
				compliance with the request would unduly burden the Agency, there is no way to
				narrow the request, and the burden on the Agency outweighs the publicinterest
				in the information.Before invoking this exemption, the Agency shall extend to
				the requester an opportunity to confer with it in an attempt to reduce
				therequest to manageable proportions. (Section 3(g) of FOIA) The amended
				request shall be in writing.
b) If
				the Agency determines that a request is unduly burdensome, it shall do so in
				writing, specifying the reasons why it would be unduly burdensome and the
				extent to which compliance will so burden the operations of the Agency. Such a
				response shall be treated as a denial of the request for information. (Section
				3(g) of FOIA)
c) Repeated requests
				from the same person for the same records that are unchanged or identical to
				records previously provided or properly denied under this Part shallbe deemed
				unduly burdensome.(Section 3(g) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1127.403 - Requests for Records that Require Electronic Retrieval

Current through Register Vol. 48, No. 28, July 12, 2024
a) A request for records that requires
				electronic retrieval will be treated the same as any other request for records,
				with the same timeline and extensions as allowed for other records.
b) The Agency will retrieve and provide
				electronic records only in a format and medium that is available to the
				Agency.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1127.404 - Denials of Requests for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Agency shall deny requests for records
				when:
1) Compliance with the request would
				unduly burden the Agency, as determined pursuant to Section
				1127.402
				of this Part, and the requester has not reduced the request to manageable
				proportions;
2) The records are
				exempt from disclosure pursuant to Section 7 or 7.5 of FOIA or Section
				1127.202
				or Section
				1127.203 of
				this Part.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1127.405 - Requests for Review of Denials - Public Access Counselor

Current through Register Vol. 48, No. 28, July 12, 2024
a) A person whose request to inspect or copy
				arecord is denied by the Agency may file a request for review with the Public
				Access Counselor established in the Office of the Attorney General not later
				than 60 days after the date of the final denial. (Section 9.5(a) of
				FOIA)
b) If the Agency asserts that
				the records are exempt under Section
				1127.202(a)(4)
				or (a)(7) of this Part, it shall, within the
				time periods provided for responding to a request, provide written notice to
				the requester and the Public Access Counselor of its intent to deny the request
				in whole or in part. The notice shall include:
1) A copy of the request for access to
				records;
2) The proposed response
				from the Agency; and
3) A detailed
				summary of the Agency's basis for asserting the exemption. (Section 9.5(b) of
				FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1127.406 - Circuit Court Review

Current through Register Vol. 48, No. 28, July 12, 2024
A requester also has the right to file suit for injunctive or
				  declaratory relief in the Circuit Court for Sangamon County or for the county
				  in which the requester resides, in accordance with the procedures set forth in
				  Section 11 of FOIA.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart D - AGENCY RESPONSE TO REQUESTS FOR RECORDS › Section 1127.407 - Administrative Review

Current through Register Vol. 48, No. 28, July 12, 2024
A binding opinion issued by the Attorney General shall be
				  considered a final decision of an administrative agency, for purposes of
				  administrative review under the Administrative Review Law [735 ILCS 5 /Art.
				  III]. An action for administrative review of a binding opinion of the Attorney
				  General shall be commenced in Cook County or Sangamon County. An
				  advisoryopinion issued to the Agency shall not be considered a final decision
				  of the Attorney General forpurposes of this Section. (Section 11.5 of
				  FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 1127.501 - Inspection and Copying of Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Agency may make available records for
				personal inspection at the Agency's headquarters office located at 535 West
				Jefferson Street, Springfield, or at another location agreed to by both the
				Agency and the requester. The Agency may provide records in duplicate forms,
				including, but not limited to, paper copies, data processing printouts,
				videotape, microfilm, audio tape, reel to reel microfilm, photographs, computer
				disks and diazo.
b) When a person
				requests a copy of a record maintained in an electronic format, the Agency
				shall furnish it in the electronic format specified by the requester, if
				feasible. If it is not feasible to furnish the records in the specified
				electronic format, then the Agency shall furnish it in the format in which it
				is maintained by the Agency, or in paper format at the option of the requester.
				(Section 6(a) of FOIA)
c) A
				requester may inspect records at the Agency's headquarters or at another
				location agreed to by both the Agency and the requester by appointment only,
				scheduled subject to space availability. The Agency will schedule inspection
				appointments to take place during normal business hours, which are 8:30 a.m. to
				5:00 p.m. Monday through Friday, exclusive of State holidays. If the requester
				must cancel the viewing appointment, the requester shall so inform the Agency
				as soon as possible before the appointment.
d) In order to maintain routine Agency
				operations, the requester may be asked to leave the inspection area for a
				specified period of time.
e) The
				requester will have access only to the designated inspection area.
f) Requesters shall not be permitted to take
				briefcases, folders or similar materials into the room where the inspection
				takes place. An Agency employee may be present during the inspection.
g) The requester shall segregate and identify
				the documents to be copied during the course of the inspection.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 1127.502 - Fees for Records

Current through Register Vol. 48, No. 28, July 12, 2024
a) In accordance
				with Section
				1127.503
				of this Part, unless a fee is otherwise fixed by statute, the Agency will
				provide copies of records and certifications of records in accordance with the
				fee schedule set forth in Appendix A.
b) In calculating its actual cost for
				reproducing records or for the use of the equipment ofthe Agency to reproduce
				records, the Agency shall not include the costs of any search for and review of
				the records or other personnel costsassociated with reproducing the records.
				(Section 6(b) of FOIA)
c) In order
				to expedite the copying of records that the Agency cannot copy, due to the
				volume of the request or the operational needs of the Agency, in the timelines
				established in Section
				1127.401
				of this Part, the requester may provide, at the requester's expense, the copy
				machine, all necessary materials, and the labor to copy the public records at
				the Agency headquarters in Section
				1127.501,
				or at another location agreed to by both the Agency and the
				requester.
d) Copies of records
				will be provided to the requester only upon payment of any fees due. If payment
				is not received within 60 days after the Agency has notified the requester of
				the fees, the Agency shall consider the request withdrawn.
e) The Agency may charge the requester for
				the actual cost of purchasing the recording medium, whether disc, diskette,
				tape, or other medium, but the Agency may not charge the requester for the
				costs of any search for and review of therecords or other personnel costs
				associated with reproducing the records. (Section 6(a) of FOIA) Payment must be
				by check or money order sent to the Agency, payable to "Treasurer, State of
				Illinois".
f) If a contractor is
				used to inspect or copy records, the following procedures shall apply:
1) The requester, rather than the Agency,
				must contract with the contractor;
2) The requester is responsible for all fees
				charged by the contractor;
3) The
				requester must notify the Agency of the contractor to be used prior to the
				scheduled on-site inspection or copying;
4) Only Agency personnel may provide records
				to the contractor;
5) The Agency
				must have verification that the requester has paid the Agency, if payment is
				due, for the copying of the records before providing the records to the
				contractor; and
6) The requester
				must provide to the Agency the contractor's written agreement to hold the
				records secure, to copy the records only for the purpose stated by the
				requester, and to return the records at a specified date and time.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 1127.503 - Reduction and Waiver of Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a) Fees
				may be reduced or waived by the Agency if the requester states the
				specificpurpose for the request and indicates that a waiver or reduction of the
				fee is in the public interest. In making this determination, the Agency shall
				consider the following:
1) Whether the
				principal purpose of the request is to disseminate information regarding the
				health, safety, welfare or legal rights of the general public; and
2) Whether the principal purpose of the
				request is personal or commercialbenefit. For purposes of this subsection (a)
				of this Section, "commercial benefit" shall not apply to requests made by news
				media when the principal purpose of the request is to access and disseminate
				information regarding the health, safety, welfare or legal rights of the
				general public. (Section 6(c) of FOIA)
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1127 - ACCESS TO RECORDS OF THE DEPARTMENT OF PUBLIC HEALTH › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Appendix A - Fee Schedule for Duplication of Records

Current through Register Vol. 48, No. 28, July 12, 2024
TYPE OF DUPLICATION
FEE (PER COPY)
Paper copy from original, up to and including 50
							 copies of black and white, letter or legal sized copies
No charge
Paper copy from original, in excess of 50 copies of
							 black and white, letter or legal sized copies
$.15/page
Other Medium
Actual cost of the reproduction
Expense for delivery other than by First Class U.S. Mail
					 must be borne by the requestor.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart A - PUBLIC INFORMATION › Section 1175.50 - Public Information Materials

Current through Register Vol. 48, No. 28, July 12, 2024
a) The Department of Human Services (DHS)
				shall maintain a variety of public information materials describing DHS
				services and programs.
b) These
				public information materials are available to the public in or through all DHS
				offices.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart A - PUBLIC INFORMATION › Section 1175.75 - Fee Schedule

Current through Register Vol. 48, No. 28, July 12, 2024
a) The
				Department shall charge the actual cost of reproduction for materials requested
				under this Part.
b) Copies of the
				Department's Manuals and Handbooks may be purchased from the Department for the
				actual cost of reproduction. In cases where it is determined to be in the
				public interest to release requested manuals or handbooks, the Department may
				waive the fees.
c) Illinois State
				government agencies and legislative boards and commissions may receive one free
				copy of Department manuals on request. They may receive additional copies for
				the actual cost of reproduction.
d)
				Requests for Department manuals shall be made in writing to:
Bureau of Administrative Rules and Procedures
Harris II, 3rd Floor
100 S. Grand Ave. East
Springfield, Illinois 62762
Telephone: (217) 785-9772
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart A - PUBLIC INFORMATION › Section 1175.100 - Additional Sources of Information

Current through Register Vol. 48, No. 28, July 12, 2024
Questions relating to eligibility for DHS programs or
				  services should be directed to the local DHS field office.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart B - RULEMAKING › Section 1175.200 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
"Advisory Councils" means statutorily created
				  councils.
"DHS" means the Illinois Department of Human Services.
"IAPA" means the Illinois Administrative Procedure Act [5
				  ILCS 100 ].
"Liaison" means a designated DHS staff person responsible for
				  coordinating activities and communications between DHS and an Advisory
				  Council.
"Secretary" means Secretary of DHS.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart B - RULEMAKING › Section 1175.210 - Recommendations for DHS Administrative Rules Development

Current through Register Vol. 48, No. 28, July 12, 2024
a) Recommendations for rule development may
				be made by:
1) DHS staff,
2) DHS Advisory Councils, and/or
3) members of the public.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart B - RULEMAKING › Section 1175.220 - Review of Recommended Rulemaking

Current through Register Vol. 48, No. 28, July 12, 2024
a) All recommendations for suggested
				rulemaking will be reviewed by designated DHS staff.
b) The reviewer may return the recommendation
				to the originator with a request for more information or because it lacks
				substance.
c) Recommendations
				considered appropriate shall be forwarded to the Bureau of Administrative Rules
				and Procedures (ARP) for further action.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart B - RULEMAKING › Section 1175.230 - Rule Development

Current through Register Vol. 48, No. 28, July 12, 2024
The provisions of the Illinois Administrative Procedure Act
				  (IAPA) shall be followed in proposing, amending and/or adopting a new
				  rule.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart B - RULEMAKING › Section 1175.240 - Rule Approval

Current through Register Vol. 48, No. 28, July 12, 2024
All proposed rulemaking must receive final approval by the
				  Secretary prior to filing with the Secretary of State in compliance with the
				  IAPA [5 ILCS 100 ].
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart C - DEPARTMENT ORGANIZATION › Section 1175.700 - Secretary

Current through Register Vol. 48, No. 28, July 12, 2024
The Secretary of the Department of Human Services is
				  appointed by the Governor of Illinois in accordance with Section 1-15 of the
				  Department of Human Services Act [20 ILCS
				  1305/1-15 ].
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1175 - PUBLIC INFORMATION, RULEMAKING, DEPARTMENT ORGANIZATION › Subpart C - DEPARTMENT ORGANIZATION › Section 1175.710 - Staffing

Current through Register Vol. 48, No. 28, July 12, 2024
a) Staff reporting
				directly to the Secretary include:
1) Chief
				of Staff
2) Special
				Assistant
3) Administrative
				Assistants - Chicago and Springfield
4) Assistant Secretary(ies)
5) Associate Secretary
6) Press/Communications
7) Office of Legislation
8) EEO/Affirmative Action
9) Assistant for Special Projects
10) Assistant for Hispanic/Latino
				Affairs
11) Office of Legal
				Services
12) Office of Inspector
				General
13) Office of Internal
				Audit
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart A - INTRODUCTION › Section 1176.10 - Summary and Purpose

Current through Register Vol. 48, No. 28, July 12, 2024
a) This Part is
				established to implement the provisions of the Freedom of Information Act [5
				ILCS 140 ]. The purpose of this Part is to support the policy of providing
				public access to the public records in the possession of this Department while,
				at the same time, protecting legitimate privacy interests and maintaining
				administrative efficiency.
b) This
				Part creates a procedure by which the public may request and obtain public
				records. Therefore, it is being filed in accordance with Section 5-15 of the
				Illinois Administrative Procedure Act [5 ILCS
				100/5-15 ].
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart A - INTRODUCTION › Section 1176.20 - Definitions

Current through Register Vol. 48, No. 28, July 12, 2024
Terms used in this Part shall have the same meaning as in the
				  Freedom of Information Act.
"Department" means the Department of Human Services.
"FOIA" means the Freedom of Information Act.
"Requestor" means a person who submits a request for public
				  records in accordance with this Part.
"Undue burden" means those FOIA requests that, despite
				  Department attempts to confer with the requester to reduce his/her request to
				  manageable size, either continues to lack requisite specificity and/or disrupts
				  the duly undertaken work of the Department.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart B - PROCEDURES FOR REQUESTING PUBLIC RECORDS › Section 1176.100 - Person to Whom Requests are Submitted

Current through Register Vol. 48, No. 28, July 12, 2024
Requests for public records shall be submitted to the:
Office of Press/Communications
Department of Human Services
100 South Grand Ave. East, 3rd Floor
Springfield IL 62762
ATTN: FOIA Request
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart B - PROCEDURES FOR REQUESTING PUBLIC RECORDS › Section 1176.110 - Form and Content of Requests

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Requests in accordance with FOIA and this Part shall be made in writing. Such
				requests may be submitted on FOIA request forms provided by the Department.
				(See Table A of this Part.)
b) Oral
				requests will be handled expeditiously. However, the response times and the
				appeal procedures contained in FOIA and this Part do not apply to oral
				requests.
c) The requestor shall
				provide the following information in a request for public records:
1) The requestor's full name, address and
				phone number.
2) A brief specific
				description of the public records sought, including, if possible, an example of
				the document requested.
3) Whether
				the request is for inspection of public records, copies of public records, or
				both.
4) Whether the requestor
				wants copies of public records certified.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart C - PROCEDURES FOR DHS RESPONSE TO REQUESTS FOR PUBLIC RECORDS › Section 1176.200 - Timelines for Department Response

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Department's Office of Press/Communications shall respond in writing to a
				written request for public records within 7 working days after the receipt of
				such request.
b) The Office of
				Press/Communications may give notice of an extension of time to respond that
				does not exceed an additional 7 working days. Such an extension is allowable
				only if written notice is provided within the original 7 working day time limit
				and only for the reasons provided in Section 3(d) of FOIA [5
				ILCS 140/3(d) ]. Such notice of
				extension shall state the reasons why the extension is necessary and the date
				by which the records will be available or denial will be forthcoming.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart C - PROCEDURES FOR DHS RESPONSE TO REQUESTS FOR PUBLIC RECORDS › Section 1176.210 - Types of Department Response

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The Department's Office of Press/Communications shall respond to a request for
				public records in one of four ways:
1) Approve
				the request.
2) Approve in part and
				deny in part.
3) Deny the
				request.
4) Notify the requestor of
				necessary delay in its processing as provided in Section 3(d) of FOIA.
				[5
				ILCS 140/3 ]
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart D - PROCEDURES FOR APPEAL OF A DENIAL › Section 1176.300 - Appeal of a Denial

Current through Register Vol. 48, No. 28, July 12, 2024
a) A requestor,
				whose request has been denied by the Chief, Office of Press/Communications, may
				appeal the denial to the Secretary of the Department. The appeal must be
				postmarked within 10 working days after the denial. The notice of appeal shall
				be made in writing to:
Secretary
Department of Human Services
100 South Grand Ave. East
Springfield, Illinois 62762
ATTN: FOIA Appeal
b) The notice of appeal shall include a copy
				of the original request, a copy of the denial received by the requestor, and a
				statement of the reasons why the appeal should be granted.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart D - PROCEDURES FOR APPEAL OF A DENIAL › Section 1176.310 - Secretary's Response to Appeal

Current through Register Vol. 48, No. 28, July 12, 2024
The Secretary shall respond to an appeal within 7 working
				  days after receiving notice of the appeal. The Secretary shall either affirm
				  the denial or provide access to the requested public records. The Secretary's
				  response shall state the requestor's right to a judicial review of the decision
				  pursuant to Section 11 of FOIA [5 ILCS
				  140/11 ]. Failure to respond within 7 working days may
				  be considered an affirmation of the denial by the requestor.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart E - PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTORS › Section 1176.400 - Inspection of Records at Department Offices

Current through Register Vol. 48, No. 28, July 12, 2024
a) Generally, public records will be made
				available for inspection during normal working hours of the Department at the
				Office of Press/Communications, 100 South Grand Avenue East, 3rd Floor,
				Springfield, Illinois 62762. For purposes of convenience, the Department may
				request that inspection take place in another Department office
				location.
b) Documents that the
				requestor wishes to have copied shall be segregated during the course of the
				inspection. Generally, all copying shall be done by Department
				employees.
c) An employee of DHS
				shall be present throughout the inspection. The requestor shall be prohibited
				from bringing bags, briefcases or other containers into the inspection
				room.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart E - PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTORS › Section 1176.410 - Copies of Public Records

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				Copies of public records shall be provided to the requestor only upon payment
				of any charges that are due.
b)
				Charges for copies of public records shall be assessed in accordance with Table
				B of this Part.
c) Charges
1) Charges shall be waived if the requestor
				is a State agency, a constitutional officer, or a member of the General
				Assembly, or if the response is less than 10 pages in its original
				format.
2) Charges shall be reduced
				if:
A) the requestor states the specific
				purpose for the request; and
B) the
				requestor indicates that a reduction of the fees is in the public interest. A
				reduction of fees is in the public interest if the principal purpose of the
				request is to access and disseminate information regarding the health, safety
				and welfare or the legal rights of the general public and is not for the
				principal purpose of personal or commercial benefit.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart E - PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTORS › Section 1176.420 - General Materials Available from the Office of Press/Communications

Current through Register Vol. 48, No. 28, July 12, 2024
The Office of Press/Communications shall make available to
				  the public at no charge the following materials:
a) A brief description of the organizational
				structure and budget of the Department;
b) A brief description of the means for
				requesting information and public records; and
c) A list of types and categories of public
				records maintained by the Department.
Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 1176 - ACCESS TO PUBLIC RECORDS › Subpart E - PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTORS › Table B - Fee Schedule for Duplication of Public Records

Current through Register Vol. 48, No. 28, July 12, 2024
Type of Duplication
_____________________
Per Copy Charge
___________________________
Paper copy from paper original (Standard "8½ X
							 14" and legal size "8½X 14")
$ .25 or reduced to $ .15 if the request is Public
							 interest (See Section
							 1176.410)
The Department also possesses records in other forms,
							 including microfiche. A duplication charge for such records will be assessed
							 based upon the actual cost of reproduction.
Some records possessed by the Department are in book
							 and pamphlet form. A charge may be assessed for such materials based upon the
							 cost of such materials incurred by the Department.