Alabama Administrative Code › Title 410 - STATE HEALTH PLANNING AND DEVELOPMENT AGENCY › Chapter 410-1-3 - ADMINISTRATION › Section 410-1-3-.09 - Electronic Filing

Current through Register Vol. 42, No. 9, June 28, 2024
(1) All
			 documents to be filed with the State Agency, with the exception of any
			 Mandatory Report as defined in Rule
			 410-1-3-.11, shall be submitted
			 electronically to shpda.online@shpda.alabama.gov within the time frames set
			 forth in paragraph (12). All Mandatory Reports shall be submitted
			 electronically to data.submit@shpda.alabama.gov within the time frames set
			 forth in paragraph (12). The electronic submittal shall contain all required
			 information
for the type filing being made
and be
			 formatted in text searchable, PDF format. The documents may also be submitted
			 in text searchable, PDF format on a clean compact disk or other electronic
			 media approved by the Executive Director and delivered to the State Agency by
			 hand delivery or overnight or express mail by the deadline.
(2) All required filing fees must be
			 submitted electronically via the payment portal available through the State
			 Agency's website at www.shpda.online@shpda.alabama.gov or via overnight mail or
			 other delivery method, marked in such a way as to clearly identify the fee with
			 the electronic submission, for delivery to the State Agency at the address
			 below on the day of electronic filing or on the next Agency business day, as
			 follows:
State Health Planning and Development Agency
Attention: Secretary
Mailing Address:
P.O. Box 303025
Montgomery, Alabama 36130-3025
For Physical Deliveries
:
RSA Union Building
100 N. Union Street - Suite 870
Montgomery, Alabama 36104
Fees should be accompanied by transmittal letter with following
				information:
Subject: Filing Fee for:
Name of Filing Entity
Filing Description: [
CON application, reviewability
				determination request, change of ownership notice, etc
.]
Date of Electronic Filing
Project Number, if known
(3) Subject to the provisions of subsection
			 (4) of this section, the receipt date for an electronic submittal via e-mail
			 shall be date and time of receipt by the State Agency of a filing that meets
			 the requirements set forth herein, as reflected in the electronic records of
			 the State Agency. The date of receipt of an electronically submitted
			 Certificate of Need application does not by itself constitute a determination
			 of completeness by the State Agency under SHPDA Rule
			 410-1-7-.06(2).
			 Within eight (8) business hours of receipt, the Executive Secretary of the
			 Agency or his/her designee shall send an acknowledgement of receipt to the
			 submitter via electronic mail to the electronic address appearing on the
			 submission. For Mandatory Reports, acknowledgement of receipt shall be sent by
			 the Data/Planning Director of the Agency or his/her designee in accordance with
			 the requirements of Rule
			 410-1-3-.11(2)(a).
(4) For filings requiring the
			 submission of a filing fee or administrative penalty, the filing shall be
			 considered provisionally received pending receipt of the required fee or
			 penalty, and shall be considered void should the proper filing fee or
			 administrative penalty not be received by the end of the next business day, as
			 provided in subsection (2) above.
(5) The size of an individual PDF file
			 submitted to the Agency should not exceed 15 Megabytes. If the total Megabyte
			 count of a main pdf document and attached supporting pdf documents in a single
			 filing exceeds 15 Megabytes, the attached supporting documents should be
			 submitted separately and related back to the main document entry. An electronic
			 filing that is not completed due to being in excess of this restriction shall
			 not be deemed filed.
(6) Unless
			 otherwise provided for in an Agency form, the text of all formal filings shall
			 be double-spaced, except that quotations from cases or other legal authorities
			 more than 2 but not more than 25 lines long may be indented and single-spaced.
			 Headings, footnotes, and quotations from statutes, evidentiary materials, and
			 other matters in the record may be single-spaced. Margins must be at least one
			 inch on all four sides. Page numbers may be placed in the margins, but no text
			 may appear there. Mandatory Reports submitted in accordance with forms provided
			 by the Agency shall be deemed in compliance with the format requirements of
			 this rule.
(7) The typed font of
			 all documents, including footnotes, must be plain, Roman or Courier style,
			 although italics or boldface may be used for emphasis. References to court
			 cases or administrative decisions should be italicized or underlined.
(8) In the event of an outage of SHPDA's
			 electronic filing system, paper filings will be accepted, subject to the
			 submission of an electronic copy to the authorized online address(s) set out in
			 this Rule, within twenty-four (24) hours after service restoration, unless the
			 outage occurs on a Friday, in which case the filing will be due on the
			 following Monday.
(9) Applicants
			 shall preserve a paper original of all filings made in electronic form for the
			 duration of any SHPDA proceedings and related appeals resulting from such
			 filings. Upon request of the State Agency or an intervenor of record, an
			 Applicant which has submitted a Certificate of Need application electronically
			 may be required to produce an original signed and notarized application in
			 paper form on or before the 55th day of the review
			 period.
(10) In addition to meeting
			 the requirements of this rule, specific filings are subject to other applicable
			 provisions of these rules, including, but not limited to:
(a) Letter of Intent (Rule
			 410-1-7-.05)
(b) CON Applications (Rule
			 410-1-7-.06)
(c) Emergency CON applications (Rule
			 410-1-10-.01)
(d) Requests for Declaratory Rulings (Rule
			 410-1-9-.01)
(e) Request for Reviewability Determinations
			 (Rule 410-1-7-.02)
(f) Change of Ownership Notifications (Rule
			 410-1-7-.04)
(g) Exceptions to Proposed Findings of Facts
			 and Conclusions of Law (Rule
			 410-1-8-.05)
(h) Notice of Opposition, Intervention and
			 Request for Contested Case Hearing (Rule
			 410-1-7-.13 and -.15,
			 410-1-9-.03)
(i) Request for Reconsideration (Rule
			 410-1-8-.09)
(j) Request for Fair Hearing (Rule
			 410-1-8-.16)
(k) Project Modifications (Rule
			 410-1-10-.03)
(l) l. Notice of Appeal (Rule
			 410-1-8-.24)
(m) Mandatory Reports (Rule
			 410-1-3-.11)