Illinois Administrative Code › Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT › Part 6 - CHIEF PROCUREMENT OFFICER FOR THE DEPARTMENT OF TRANSPORTATION - CONTRACT PROCUREMENT › Subpart E - COMPETITIVE SEALED PROPOSAL PROCEDURES › Section 6.330 - Request for Proposals

Current through Register Vol. 48, No. 28, July 12, 2024
a)
				The process for procuring a contract by competitive sealed proposals begins
				with the issuance of a Request for Proposals by publication in the Bulletin not
				less than 14 days before the date set in the request for the opening of
				proposals. (See Section 20-15(b) and (c) of the Code.)
b) The Request for Proposals will include the
				following elements that may be adapted to accomplish the objectives of the
				Department.
1) A general description of the
				type of service needed.
2) A
				general description of the nature of the work and its relationship to the
				objectives of the Department.
3)
				The anticipated starting date and duration of the contract.
4) A general description of the final product
				to be produced or service to be rendered.
5) A detailed description of the work of the
				project that also discloses a summary of any preliminary work that has been
				done, and any special conditions affecting the performance of the work,
				including but not limited to location, licenses, skills required and materials
				to be supplied. In addition, a timetable for performing the work, including
				reporting requirements, may be included or instructions for the offerors to
				provide an acceptable timetable may be specified.
6) A description of the required format for a
				proposal, including some or all of, but not limited to, the following elements:
A) Technical Proposal: A document describing
				in detail how the work will be accomplished, including any services that would
				be provided through a subcontract.
B) Staffing: A summary of the qualifications
				of the individuals who would be assigned to the project, a general account of
				experience in the field of work, and a list of current and anticipated
				contracts that could require the involvement of the project staff during the
				term of the Department's contract.
C) Cost Estimate: When the project is
				federally-funded, a detailed estimate of direct and indirect costs of
				accomplishing the work. When the project is not federally-funded, the Request
				for Proposal will indicate when and how price will be submitted.
D) Samples of Previous Work: Copies of
				reports, manuals, plans, etc., that are closely related to the type of services
				needed.
E) A statement of any
				additional requirements.
7) A description of the evaluation factors
				that will be used to evaluate and rank the proposals, and the relative
				importance of price to the evaluation factors. (See Section 20-15(e) of the
				Code.)
8) A name and phone number
				of the responsible Department office, and the official mailing address, date
				and time for submission of the proposal and supporting documents.
9) For any federally-funded contract that is
				expected to exceed $50,000 in cost, a notification that fiscal information may
				be required prior to an award detailing the offeror's accounting system,
				payroll burden, fringe expenses, and general and administration overhead
				expense percentage rating for purposes of a pre-contract audit.
10) A statement, for nonfederally-funded
				contracts, of when and how price will be submitted.
11) A statement that discussions may be
				conducted with offerors that submit proposals determined to be reasonably
				susceptible of being selected for award, but that proposals may be accepted and
				evaluated, and that an award may be made and contract executed without
				discussions.