Florida Administrative Code › 6 - DEPARTMENT OF EDUCATION › 6A - State Board of Education › Chapter 6A-1 - FINANCE AND ADMINISTRATION › Section 6A-1.0451 - Florida Education Finance Program Student Membership Surveys

Current through Reg. 50, No. 138; July 16, 2024
(1) The Commissioner shall prescribe the
				methods for completing and reporting full-time equivalent (FTE ) student
				membership surveys and transported student membership surveys in each school
				district for the Florida Education Finance Program (FEFP) in the publication
				titled "Full-time
				Equivalent (FTE) General Instructions, 2023-24, " (
http://www.flrules.org/Gateway/reference.asp?No=Ref-16358
),
				which is hereby incorporated by reference in this rule. The instructions may be
				obtained from the Bureau of School Business Services, Office of Funding and
				Financial Reporting, Department of Education, 325 West Gaines Street,
				Tallahassee, Florida 32399.
(2) The
				Commissioner shall have the authority to establish for any school district or
				school an alternate date for an FTE student membership survey or transported
				student membership survey within eight (8) weeks of the regular statewide
				survey if evidence is submitted by the school district that indicates an
				abnormal fluctuation in student membership has occurred at the time of the
				statewide survey. The alternate date shall be established by the Commissioner
				prior to conducting the survey. In determining what constitutes an abnormal
				fluctuation, the Commissioner shall examine the historical trends in student
				membership and limit consideration to changes in which there is a variation in
				excess of twenty-five (25) percent in any school, or five (5) percent in the
				district between the membership count at the time of the statewide membership
				count and the alternate membership count due to factors such as major student
				boycotts; civil disturbances; in-migration or out-migration in agricultural,
				industrial, and federal installations or contractors; or providential causes
				beyond the control of the district school board.
(3) The Commissioner may approve an
				alternative to the instructions for completing the surveys, reporting the data
				to the department and maintaining student records for audit purposes for a
				given district based on an emergency, a pilot study, or increased effectiveness
				and efficiency in data collection or reporting.
(4) During the year, at least four (4)
				full-time equivalent student membership surveys shall be conducted under the
				administrative direction of and on a schedule provided by the Commissioner.
				Students in a program scheduled for fewer than one hundred eighty (180) school
				days, or the hourly equivalent as provided in Rule
				6A-1.045111, F.A.C., in any FTE
				student membership survey shall be a fraction of an FTE student as provided in
				Section 1011.61(1),
				F.S. The four (4) survey periods, insofar as practicable, shall be scheduled to
				take the extended school year, staggered school year, and other variations of
				or from the regular one hundred eighty-day school year into consideration. In
				addition to the four (4) full-time equivalent student membership surveys
				(Surveys 1-4), Survey 5 collects end-of-year student academic data. School
				districts may submit amendments to student membership survey data in accordance
				with the following schedule: Survey Period 1 (July) may not be amended after
				September 30 following the survey; Survey Period 2 (October) may not be amended
				after December 15 following the survey; Survey Period 3 (February) may not be
				amended after April 15 following the survey; Survey Period 4 (June) may not be
				amended after August 15 following the survey, or until a membership survey
				audit as required by Rule
				6A-1.0453, F.A.C., has been
				completed, whichever shall take place first. Survey Period 5 (Academic Year
				Cumulative) may not be amended after October 31 following the survey.
				Adjustments for errors in reported FTE identified after the FTE survey
				amendment deadline that result in a negative funding adjustment will be
				included in the subsequent calculation of the FEFP.
(5) For purposes of transportation, students
				with disabilities under Section
				1011.68(5),
				F.S., shall be those students with disabilities for whom school bus
				transportation is impractical or unavailable for reasons related to the
				student's individual needs and circumstances. Such needs and circumstances
				shall be documented on the student's individual educational plan.
(6) For students in all special programs, a
				student's FTE membership shall be reported in the respective special program
				cost factor prescribed in Section
				1011.62(1)(c),
				F.S., when the student is eligible and is attending a class, course, or program
				that has met all of the criteria for the special program cost factor. In
				addition, when reporting program membership, each student shall be reported in
				the same special program category as reported in the FTE membership
				survey.
(7) ESE 135, Department of
				Juvenile Justice FTE School Funding Certification is hereby incorporated by
				reference and made a part of this rule. This form may be obtained from the
				Bureau of School Business Services, Office of Funding and Financial Reporting,
				Department of Education, 325 West Gaines Street, Tallahassee, Florida
				32399.
Rulemaking Authority
					 1001.02(1),
					 (2)(n),
					 1011.60(1),
					 1011.62(1),
					 1011.68 FS. Law Implemented
					 1011.62(1),
					 1011.68
					 FS.
New 4-19-74, Amended 10-31-74, Repromulgated 12-5-74,
					 Amended 6-1-75, 1-29-76, 4-12-78, 8-2-79, 2-4-81, 7-28-81, 4-27-82, 7-13-83,
					 7-10-85, Formerly 6A-1.451, Amended 3-12-86, 9-30-87, 10-31-88, 12-5-90,
					 10-26-94, 12-15-98, 3-24-08, 5-3-10, 4-22-14, 12-23-14, 6-23-16, 6-20-17,
					 9-19-17, 9-18-18, 12-22-19, 10-27-20, 11-23-21, 12-4-22,
					 2-20-24.