Illinois Administrative Code › Title 23 - EDUCATION AND CULTURAL RESOURCES › Part 100 - REQUIREMENTS FOR ACCOUNTING, BUDGETING, FINANCIAL REPORTING, AND AUDITING › Table F - Expenditure Object Accounts

Current through Register Vol. 48, No. 28, July 12, 2024
Label
Account Number
Description
Salaries
100
Amounts paid to permanent, temporary, or substitute
						  employees on the district's payroll. This includes gross salary for personal
						  service rendered while on the payroll of the district.
Employee Benefits
200
Amounts paid by the district on behalf of employees;
						  these amounts are not included in the gross salary, but are over and above it.
						  Payments such as fringe benefits, while not paid directly to the employees,
						  nevertheless are a part of the cost (to the applicable functional areas). These
						  types of costs are not considered a cost to the board of education function and
						  should not all be charged to one area. These costs apply to the same function
						  number as the cost of the applicable salary.
Retirement
210
Amounts paid by the district for employees'
						  retirement.
Teachers Retirement
211
Amounts paid by the district to the Illinois Teachers'
						  Retirement System (TRS) for certified employees.
Municipal Retirement
212
Amounts paid as the employer's share to the Illinois
						  Municipal Retirement Fund (IMRF) for noncertificated employees'
						  retirement.
FICA (Social Security)
213
Amounts paid as the employer's share of federal
						  insurance contributions for applicable certificated and noncertificated
						  employees' Social Security.
Medicare Only
214
Amounts paid as the employer's share of Medicare Only
						  contributions for employees who do not contribute to FICA but are required by
						  law to contribute the Medicare Only portion of FICA.
One-Time TRS Early Retirement
215
Amount paid as the employer's portion of the early
						  retirement contribution required by Sections 16-133.2, 133.4, and 133.5 of the
						  Illinois Pension Code [40
						  ILCS 5/16-133.2, 133.4, and 133.5 ].
"On-Behalf" Payments
216
Payments made by the State or other government on
						  behalf of the district that benefit active employees of the district.
Insurance
220
Employer's share paid by the district.
Life Insurance
221
Employer's share paid by the district for life
						  insurance.
Medical Insurance
222
Employer's share paid by the district for medical
						  insurance.
Dental Insurance
223
Employer's share paid by the district for dental
						  insurance.
Tuition Reimbursement
230
Amount reimbursed by the district to an employee
						  qualifying based upon the district's policy.
Other Employee Benefits
231
Employee benefits other than those in the 200 series of
						  object codes and not including termination benefits.
Unemployment Compensation
232
Amounts paid by the district to provide unemployment
						  compensation for its employees.
Workers' Compensation
233
Amounts paid by the district to provide workers'
						  compensation insurance for its employees.
Health Benefits
234
Amounts paid by the district for health insurance not
						  included above for its current or retired employees.
Purchased Services
300
Amounts paid for personal services rendered by
						  personnel who are not on the district's payroll, and other services the
						  district may purchase. While a product may or may not result from the
						  transaction, the primary reason for the purchase is the service provided in
						  order to obtain the desired results.
Professional & Technical Services
310
Services that, by their nature, can be performed only
						  by persons with specialized skills and knowledge.
Professional Services - Administrative
311
Services provided in support of various policymaking
						  and managerial activities of the district, such as management consulting
						  activities oriented to general governance, business and financial management of
						  the district, and school management support activities.
Professional Employee Training & Development
						  Services
312
Services supporting the professional development of
						  district personnel, including instructional and administrative employees.
						  Included are course registration fees (that are not tuition reimbursement),
						  charges from external vendors to conduct training courses (either at district
						  facilities or off-site), and other expenditures associated with training or
						  professional development by third-party vendors. All expenditures should be
						  captured in this account, regardless of the type or intent of the training
						  course or professional development activity.
Food-Processing Costs
313
Services performed by persons or organizations that
						  result in the conversion of donated foods into a different food product or the
						  repackaging of donated foods.
Professional Services - Instructional
314
Services provided in support of instructional programs
						  or activities. Included would be counseling and guidance services, library and
						  media support services, curriculum improvement services, and any other
						  contracted services related to the enhancement of the teaching or instructional
						  process.
Food - Contracted
315
Services provided by a commercial enterprise or a
						  nonprofit organization to manage any aspect of the school food service.
Data Processing/Statistical Services
316
Services performed by persons or organizations to
						  provide data processing or statistical data. This category includes special
						  services for data processing, programming services, analysis, tabulations, or
						  similar work.
Audit/Financial Services
317
Services performed for the school board by auditors,
						  accountants, or auditing or financial services firms.
Legal Services
318
Services rendered in connection with providing
						  counseling and legal services to the school board.
Other Professional & Technical Services
319
Services that are professional or technical in nature
						  and have not been classified above, such as athletic officials and service
						  charges on long-term debt.
Property Services
320
Services purchased to operate, repair, maintain, and
						  rent property owned or used by the district. These services are performed by
						  persons other than district employees.
Sanitation Services
321
Expenditures for garbage collection, trash removal, and
						  exterminating services.
Cleaning Services
322
Services purchased to provide cleaning or laundry
						  services and snow removal.
Rentals
325
Expenditures for leasing or renting supplies, land,
						  buildings, and equipment for either temporary or long-range use by the
						  district. This includes rental of buses and other vehicles operated by the
						  district, leases of data processing equipment, lease-purchase arrangements, and
						  similar rental agreements. Costs for single agreements covering equipment as
						  well as operators are not included here, but are considered in Accounts
						  320-322.
Other Property Services
329
Property services purchased and not classified
						  elsewhere in the 320 series of accounts. Describe and itemize.
Transportation Services
330
Expenditures for transporting children to school and
						  official travel of district employees.
Pupil Transportation
331
Expenditures to persons or agencies for the purpose of
						  transporting children to school. These include those expenditures to
						  individuals who transport themselves or their own children or to those children
						  for reimbursement of transportation expenses on a public carrier.
Travel
332
Expenditures for transportation, meals, hotel, and
						  other expenses associated with traveling or business for the district. Payments
						  for "per diem" in lieu of reimbursements for subsistence (room and board) also
						  are charged here.
Other Transportation Services
339
Transportation services other than those classified
						  elsewhere in the 330 series of accounts. Describe and itemize.
Communications
340
Services provided by persons or businesses to assist in
						  transmitting and receiving messages or information. This category includes
						  telephone and telegraph services as well as postage machine rental and
						  postage.
Advertising
350
Expenditures for printed or broadcast announcements in
						  professional periodicals and newspapers or by way of radio and television
						  networks. These expenditures include advertising for such purposes as personnel
						  recruitment, legal ads, new and used equipment sales, and sale of other
						  objects. (Costs for professional fees for advertising or public relation
						  services are not recorded here but are charged to Professional
						  Services.)
Printing & Binding
360
Expenditures for job printing and binding, usually
						  according to the district's specifications. This includes the design and
						  printing of forms and posters, as well as printing and binding of district
						  publications. (Preprinted standard forms are not charged here, but are recorded
						  under Supplies and Materials (400 series of accounts).)
Water/Sewer Service
370
Expenditures to a utility company for water and sewage
						  services.
Insurance (Other than Employee Benefits)
380
Insurance purchased to protect school board members
						  against loss due to accident or neglect. Expenditures for all types of
						  insurance, including liability insurance, property insurance, bond premiums,
						  vehicle insurance, pupil transportation insurance, workers' compensation
						  insurance, and unemployment compensation insurance. (Payments for insurance
						  such as health, life, and dental are employee benefits and are charged under
						  the 200 series of accounts.)
Other Purchased Services
390
Expenditures for all other purchased services not
						  captured elsewhere in the 300 series of accounts, such as election
						  judges.
Supplies & Materials
400
Amounts paid for material items of an expendable nature
						  that are consumed, worn out, or deteriorated in use; or items that lose their
						  identity through fabrication or incorporation into different or more complex
						  units or substances.
General Supplies
410
Expenditures for all supplies for the operation of a
						  district, including workbooks, freight, and cartage.
Textbooks
420
Expenditures for prescribed books that are purchased
						  for pupils or groups of pupils and resold or furnished free to them. This
						  category includes the cost of textbook binding or repairs, as well as the net
						  amount of textbooks that are purchased to be resold or rented.
Library Books
430
Expenditures for regular or incidental purchases of
						  library books available for general use by students, including any reference
						  books, even though such reference books may be used solely in the classroom.
						  Also recorded here are costs of binding or other repairs to school library
						  books. The initial purchase of books for a new school library or any materials
						  acquisitions involving an expansion of the library are recorded under Capital
						  Outlay (500 series of accounts).
Periodicals
440
Expenditures for periodicals and newspapers for general
						  use. A periodical is defined as any publication appearing at regular intervals
						  of less than a year and continuing for an indefinite period.
Warehouse Inventory Adjustment
450
Expenditures that are the result of a deficit, usually
						  found in an audit or count of items held in a store or warehouse inventory.
						  Expenditures for the purchase of these items are generally debited to an asset
						  account, "Inventory of Supplies", and are charged to the proper appropriation
						  as they are requisitioned. Only a loss should be charged to this
						  account.
Energy
460
Expenditures for energy costs, including electricity,
						  gas, oil, coal, gasoline, and other services or supplies related to energy or
						  utility costs from a private utility service or public supply company. Included
						  are the transportation costs involved in securing these products or
						  services.
Bottled Gas
461
Expenditures for bottled gas, such as propane gas
						  received in tanks.
Oil
462
Expenditures for bulk oil normally used for heating
						  purposes.
Coal
463
Expenditures for coal normally used for heating
						  purposes.
Gasoline
464
Expenditures for gasoline purchased in bulk or
						  periodically from a gasoline service station or supplier.
Natural Gas
465
Expenditures for gas utility services from a private or
						  public utility company.
Electricity
466
Expenditures for electric services from a private or
						  public utility company.
Other Energy Costs
469
Other energy supplies and/or utility costs not
						  identified elsewhere in the 460 series of accounts. Describe and
						  itemize.
Software
470
Expenditures for the purchase of computer software
						  supplies.
Other Supplies & Materials
490
Expenditures for all other supplies and materials not
						  included elsewhere in the 400 series of accounts. Describe and itemize.
Capital Outlay
500
Expenditures for the acquisition of fixed assets or
						  additions to fixed assets. These are expenditures for land or existing
						  buildings, improvements of grounds, construction of buildings, additions to
						  buildings, remodeling of buildings, initial equipment, additional equipment,
						  and replacement of equipment.
Works of Art and Historical Treasures
510
Individual items or collections of items that are of
						  artistic or cultural importance. These are non-depreciable assets.
Land
520
This account reflects the acquisition value of land
						  owned by a district. If land is purchased, this account shall include the
						  purchase price and costs such as legal fees, filling and excavation costs, and
						  other associated improvement costs.
Non-Depreciable Land
521
This account reflects the acquisition value of land
						  owned by the district, other than land acquired or used for bus parking or
						  maintenance and claimable under the Pupil Transportation Reimbursement
						  program.
Depreciable Land
522
This account reflects the acquisition value of land
						  owned by the district and acquired or used for bus parking or maintenance and
						  claimable under the Pupil Transportation Reimbursement program.
Accumulated Depreciation on Land
523
Accumulated amounts for the depreciation of land
						  claimed under the Pupil Transportation Reimbursement program.
Buildings and Building Improvements
530
Expenditures for acquiring buildings and additions,
						  either existing or to be constructed. Included are expenditures for installment
						  or lease payments (except interest) that have a terminal date and result in the
						  acquisition of buildings, except payments to public building authorities or
						  similar agencies. Expenditures for major, permanent, structural alterations and
						  the initial or additional installation of heating and ventilating systems,
						  electrical systems, plumbing systems, fire protection systems, and other
						  service systems in existing buildings are also included.
Permanent Buildings & Building Improvements
531
Buildings and additions that are properly classified as
						  real estate.
Temporary Buildings & Building Improvements
532
Buildings and additions that are properly classified as
						  personal property and are primarily characterized by the absence of a permanent
						  foundation.
Accumulated Depreciation on Permanent Buildings and
						  Building Improvements
533
Accumulated amounts for the depreciation of permanent
						  buildings and building improvements.
Accumulated Depreciation on Temporary Buildings and
						  Building Improvements
534
Accumulated amounts for the depreciation of temporary
						  buildings and building improvements.
Site Improvements & Infrastructure
540
Expenditures for the initial and additional improvement
						  of sites and adjacent ways after acquisition by the district, consisting of
						  work such as grading, landscaping, seeding, and planting of shrubs and trees;
						  constructing new sidewalks, roadways, retaining walls, sewers and storm drains;
						  installing hydrants; initial surfacing and soil treatment of athletic fields
						  and tennis courts; furnishing and initial installment of fixed playground
						  apparatus, flagpoles, gateways, fences, and underground storage tanks that are
						  not parts of building service systems; and demolition work. Special assessments
						  against the district for capital improvements such as streets, curbs, and
						  drains are also recorded here.
Accumulated Depreciation on Site Improvements
541
Accumulated amounts for the depreciation of site
						  improvements and infrastructure.
Capitalized Equipment
550
Any instrument, machine, apparatus, or set of articles
						  that equals or exceeds the district's capitalization threshold.
Capitalized Equipment (3-Year Schedule)
551
Repairs or modifications to a pupil transportation
						  vehicle, pupil monitoring equipment installed on school buses including video
						  cameras, and computer equipment used exclusively in the food service
						  program.
Capitalized Equipment (5-Year Schedule)
552
Pupil transportation vehicles used to transport
						  students, driver education cars, vehicles or transportation equipment used
						  exclusively in the food service program, and equipment necessary for the
						  operation of a special educational facility.
Capitalized Equipment (10-Year Schedule)
553
All capitalized equipment not included in the 3-year or
						  5-year schedule, including but not limited to other equipment used in the food
						  service program, other equipment used in the driver education program, two-way
						  transportation vehicle communication systems, pupil transportation equipment
						  not installed in the vehicle, service vehicles (such as a tow truck) used to
						  service pupil transportation vehicles, and other capitalized equipment.
Accumulated Depreciation on Capitalized Equipment
						  (3-Year Schedule)
554
Accumulated amounts for the depreciation of capitalized
						  equipment with a 3-year schedule.
Accumulated Depreciation on Capitalized Equipment
						  (5-Year Schedule)
555
Accumulated amounts for the depreciation of capitalized
						  equipment with a 5-year schedule.
Accumulated Depreciation on Capitalized Equipment
						  (10-Year Schedule)
556
Accumulated amounts for the depreciation of capitalized
						  equipment with a 10-year schedule.
Construction in Progress
560
The cost of construction work undertaken but not yet
						  completed.
Other Objects
600
Amounts paid for goods and services not otherwise
						  classified in the 300, 400, or 500 series of accounts. Describe and
						  itemize.
Redemption of Principal
610
Expenditures from current funds to retire principal of
						  bonds.
Interest
620
Expenditures from current funds for interest on bonds,
						  notes, warrants, etc.
PBC Lease payments
630
Payments to a local public building commission pursuant
						  to a lease agreement.
Dues and Fees
640
Expenditures for assessments or memberships in
						  professional or other organizations or associations.
Judgments
650
Amounts paid to settle claims or judgments.
Transfers
660
Used to record transfers between funds and disbursement
						  of flow-through funds.
Fund Modifications
661
Used to record the transfer of money from one fund to
						  another.
Transits
662
This category represents flow-through funds that one
						  district receives as a part of a specific grant and then transfers to one or
						  more other districts.
Tuition
670
Expenditures to reimburse other educational agencies
						  for services rendered to students residing within the legal boundaries
						  described for the paying district. Payments to private educational facilities
						  should be charged to the appropriate instructional account; payments to other
						  districts shall be charged to the appropriate account within the 4000 series of
						  account numbers.
Miscellaneous Objects
690
Other objects that cannot be classified elsewhere in
						  the 100-500 series of accounts. Describe and itemize.
Non-capitalized
Equipment
700
Items that would be classified as capital assets except
						  that they cost less than the capitalization threshold but more than the $500
						  minimum value established for purposes of calculating per capita cost pursuant
						  to Section 18-3 of the School Code [105
						  ILCS 5/18-3 ].
Termination Benefits
800
Payments made to terminated or retiring employees as
						  compensation for unused sick or vacation days.