Alabama Administrative Code › Title 950 - ALABAMA DEPARTMENT OF YOUTH SERVICES › Chapter 950-1-12 - MINIMUM STANDARDS FOR OUTDOOR ADVENTURE TREATMENT PROGRAMS › Section 950-1-12-.06 - Administration And Management: The Managing Board, Fiscal Management, And Personnel Management

Current through Register Vol. 42, No. 9, June 28, 2024
(1)
ADMINISTRATION.
The Organization will have written policy and
			 procedures that establishes the program's goals and objectives, standard
			 operating procedures, and a system of regular review.
(2)
BOARD OF DIRECTORS AND PROGRAM
			 OVERSIGHT.
Each program should be incorporated with a Board of Directors
			 or where established by a local unit of government. The governing body should
			 serve as the Board of Directors.
(a) The
			 public or private agency operating an outdoor adventure program is a legal
			 entity or part of a legal entity.
(b) Written Policy, Procedure, and practice
			 provide that the Program meets applicable licensing requirements of the
			 jurisdiction in which it is located.
(c) There is a written statement that
			 describes the mission, philosophy, goals and purposes of the Program. This
			 statement is reviewed at least annually and updated, if necessary.
(d) Written Policy, Procedure, and practice
			 provide that the Program is managed by a single administrative office to whom
			 all employees or units management are responsible.
(e) Written Policy, Procedure, and practice
			 provide that the Program administrator formulates and reviews goals for the
			 Program at least annually and translates them into measurable
			 objectives.
(f) Written Policy,
			 Procedure, and practice demonstrates that employees participate in the
			 formulation of policies, Procedures and programs.
(g) The qualifications, authority, and
			 responsibilities of the administrator and other appointed personnel who are not
			 covered by a merit system, civil service regulations, or union contracts, are
			 specified in writing by statue or by the parent agency.
(h) The qualifications for the position of
			 program administrator include at a minimum, the following: a bachelor's degree
			 in an appropriate discipline, two years of related administrative experience,
			 and demonstrated administrative ability and leadership. The degree requirement
			 may be satisfied by completion of a career development program that includes
			 work related experience, Training, or college credits at a level of achievement
			 equivalent to the bachelor's degree.
(i) There is a written document describing
			 the Program's organization. The description includes an organizational chart
			 that groups similar functions, services, and activities in administrative sub
			 units. This document is reviewed annually and updated as needed.
(j) The role and functions of employees of
			 public or private agencies providing a service to the Program are covered by
			 written policy and procedure that specify their relation to the authority and
			 responsibility of the program administrator. These policies and procedures are
			 reviewed at least annually and updated as needed.
(k) The Program
shall
have a policy and procedure manual
			 that is reviewed and updated, if necessary, approved at least annually by the
			 Governing Authority or administrator and made available to all staff and
			 volunteers.
1. Written Policy, Procedure, and
			 practice provide that new or revised policies and procedures are disseminated
			 to designated staff and volunteers and when appropriate, to juveniles prior to
			 implementation.
2. Written Policy,
			 Procedure, and practice should provide for regular meetings between the program
			 administrator and all department heads and between department heads and their
			 key staff members. These meetings are to be conducted at least
			 monthly.
3. Written Policy,
			 Procedure, and practice provide that the administrator attends meetings of the
			 Governing Authority at least annually to facilitate communications, establish
			 Policy, and ensure conformity to legal and fiscal requirements.
(l) Written Policy, Procedure, and
			 practice provide for a system to monitor space requirements, operations, and
			 Programs through inspections and reviews. This monitoring includes measuring
			 progress toward achieving previously identified goals and objectives and is
			 conducted by the program administrator or designated staff at least
			 annually.
(m) Written Policy,
			 Procedure, and practice should provide that the program administrator submits a
			 written report of the Program's activities monthly to the parent agency. These
			 monthly reports include major developments in each Department or administrative
			 unit, major incidents, population data, assessment of staff and juvenile
			 morale, and major problems and plans for solving them.
(n) Written Policy, Procedure, and practice
			 establish the Program's commitment to informing the public and the media of
			 events within the Program's areas of responsibility. The procedures address
			 emergency and non-emergency responses to the media and, at a minimum, include:
1. Identification of areas in the Program
			 that are accessible to media representatives.
2. The contact person for routine requests
			 for information.
3. Identification
			 of data and information protected by federal or state privacy laws, or federal
			 and state freedom of information laws.
4. Special events coverage.
5. A news release policy.
6. Designation of individuals or positions
			 within the Program authorized to speak with the media on behalf of the
			 Program.
(o) Written
			 Policy, Procedure, and practice specify the circumstances for the program
			 administrator and other staff to obtain legal assistance as needed in the
			 performance of their duties.
(p)
			 There should be a written Policy regarding campaigning, lobbying, and political
			 practices. This Policy conforms to governmental statues and regulations and is
			 known and available to all employees.
(q) Written Policy, Procedures, and practice
			 should prohibit conflict of interest. This Policy specifically states that no
			 employee connected with the Program can use his or her official position to
			 secure privileges or advantages.