reglab/statecodes huggingface dataset:
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 10 - TRAVEL RULES › Section 3-10-13 - Allowances for privately owned vehicles

Current through June, 2024
(a) Flat
				allowances. Flat monthly allowances for the use of private automobiles on
				official business may be secured in special circumstances by direct request to
				the comptroller. The amount of any flat monthly allowance shall be adjusted
				proportionately in the event the payee has not used payee's own car on official
				business for five or more working days because of vacation, sickness, or any
				other cause.
(b) Mileage
				reimbursements.
(1) Authorization for mileage
				reimbursements.
(A) Although the motorpool
				shall provide vehicles whenever possible, department heads or their authorized
				representative may authorize any subordinate to use privately owned vehicles on
				official business on a mileage allowance basis when publicly owned vehicles of
				the department or from the motor pool of the department of accounting and
				general services are not available or are not practical to use.
(B) Each department shall submit to the motor
				pool, by March 31 and September 30 of each year, a mileage report listing the
				position and the miles traveled during the preceding six months for each
				employee who uses the employee's private vehicle an average of 750 miles or
				more per month on official business.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 10 - TRAVEL RULES › Section 3-10-14 - Exemptions and rulings by the comptroller

Current through June, 2024
When the application of any rule in this chapter would
				  create undue hardship for the employee or substantial injury to the interests
				  of the State, the comptroller may waive any part of the rules contained herein
				  as is necessary and proper to avoid such hardship or injury and determine the
				  amount of a reasonable and necessary allowance. Any such waiver by the
				  comptroller shall be documented, and one copy shall be transmitted to the
				  governor.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-1 - Purpose and scope

Current through June, 2024
The purpose of these rules and regulations is to provide
				  guidelines necessary for the proper administration and accountability of petty
				  cash funds authorized by §
									40-84,
				  Hawaii Revised Statutes. All petty cash funds established by the comptroller
				  under §
									40-84
				  are subject to these rules and regulations.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-2 - Definitions

Current through June, 2024
As used in these rules and regulations, the following
				  definitions apply:
"Petty Cash Fund" means a sum of money set aside for the
				  purpose of making change or paying small obligations for which the issuance of
				  individual warrant vouchers and warrants would be excessively costly or time
				  consuming.
"Agency" means any one of the executive and administrative
				  departments named in §2 6-4, Hawaii Revised Statutes, and any other
				  organizational unit identified in writing by the comptroller as an agency for
				  the purpose of administration and accountability of petty cash funds.
"Custodian" means the person designated by the head of an
				  agency (or by the authorized representative of the head of an agency) to have
				  control over and responsibility for a petty cash fund.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-3 - Request and justification

Current through June, 2024
Whenever the head of an agency deems it necessary to have a
				  petty cash fund for the proper transaction of the business, such agency shall
				  make a written application therefor to the comptroller setting forth the
				  details covering the purposes and uses for such fund.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-4 - Designation of custodian

Current through June, 2024
The written application for a petty cash fund shall include
				  the name of the person designated custodian of such fund.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-5 - Limitation of amount

Current through June, 2024
The total amount of all petty cash funds issued to any one
				  agency from unappropriated cash in the General Fund shall not exceed the sum of
				  $5,000, or such other amount as may be prescribed by statute.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-6 - Imprest system

Current through June, 2024
Each petty cash fund shall be maintained under an imprest
				  system whereby the total of petty cash on hand plus the amount of petty cash
				  vouchers at any one time must equal the original amount of the petty cash fund.
				  In order to preserve the accountability of the original amount, petty cash must
				  not be commingled with other collections of an agency, except that collections
				  may be included in petty cash funds used exclusively for making change during
				  the periods between deposits.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-7 - Disbursements

Current through June, 2024
Disbursements may be made from the petty cash fund by the
				  custodian or any other person so delegated with such responsibility in order to
				  achieve operational efficiency and functional practicality.
Each disbursement must be supported by a petty cash voucher
				  conforming substantially to the "Form of the Petty Cash Voucher" dated
				  06-13-69, at the end of this chapter, which is made a part of this section, and
				  each such petty cash voucher must in turn be supported by the related cash
				  receipt, cash register tape, invoice, freight bill, or other original
				  documentary evidence of disbursement. At an agency's discretion, where the size
				  of the original documentary evidence of disbursement is such that a rubber
				  stamp can be used conforming substantially to the "Form of the Petty Cash
				  Voucher", such rubber stamp may be used in lieu of the separate form.
Each petty cash voucher must be approved by the head of the
				  agency or by an authorized representative other than the custodian.
A single disbursement from a petty cash fund shall not
				  exceed $100; under that limitation, each agency may establish its own policy
				  governing the maximum amount of each disbursement that may be made from a petty
				  cash fund.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-8 - Replenishments

Current through June, 2024
At the end of each quarter, and as often as may be necessary
				  within a quarter, petty cash funds must be replenished by claiming
				  reimbursement of all disbursements made therefrom since the immediately
				  preceding replenishment. Such claims shall be prepared on warrant vouchers and
				  submitted to the comptroller in the same manner other claims are prepared and
				  submitted; the warrant vouchers must be supported by the signed receipts or
				  petty cash vouchers approved when disbursements were made from the petty cash
				  fund.
To facilitate balancing the petty cash fund during the
				  period a reimbursement claim is being processed by the comptroller, an
				  appropriate memorandum disclosing the amount of the reimbursement claim should
				  be included with the petty cash fund. Upon receipt of the reimbursement
				  warrant, the custodian to whom such warrant is payable shall cash the warrant,
				  place the cash in the petty cash fund, and remove the memorandum referred to in
				  the preceding sentence.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-9 - Bank accounts

Current through June, 2024
A petty cash fund operated through a bank account is subject
				  to these rules in the same manner as other petty cash funds, with the following
				  additional requirements:
(a) Written
				notice to the comptroller must be given for each petty cash fund operated
				through a bank account.
(b) A
				checkbook or register that discloses the balance of the bank account must be
				maintained in lieu of cash on hand.
(c) The title of a bank account through which
				a petty cash fund is operated must include the phrase "Petty Cash Fund - State
				of Hawaii".
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-10 - Records

Current through June, 2024
In addition to expenditure records normally retained, each
				  agency must maintain the following written records relating to its petty cash
				  funds:
(a) The agency's policy
				governing the type of disbursements and the maximum amount of each disbursement
				that may be made from a petty cash fund.
(b) The name of the custodian of each of the
				agency's petty cash funds.
(c) The
				name of the authorized representative (if any) of the head of an agency, which
				representative may designate custodians under § 3-11-2 or who approves
				disbursements under § 3-11-7.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-11 - Internal control

Current through June, 2024
Each agency is responsible for instituting procedures of
				  internal control that will assure proper maintenance of its petty cash funds.
				  The internal control procedures shall include, as appropriate, periodic
				  unannounced cash counts, independent bank account reconciliations, and regular
				  reviews that would disclose disbursements for personal loans or other
				  unauthorized items. Mere approval of warrant vouchers for replenishments does
				  not constitute adequate internal control.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-12 - Security

Current through June, 2024
Each agency must provide adequate security for safeguarding
				  its petty cash funds. Except as otherwise allowed by the head of an agency,
				  only the custodian shall have access to a petty cash fund.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-13 - Losses

Current through June, 2024
Any loss from petty cash funds must be immediately reported
				  to the comptroller. Each agency is responsible for any uninsured loss from its
				  petty cash funds, and the amount of any such loss must be replaced from the
				  agency's appropriations. In claiming replacement of an uninsured loss, there
				  must be attached to the warrant voucher a statement describing the
				  circumstances of the loss, the date of the loss, and the action taken,
				  including the filing of reports with the Policy Department.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 11 - RULES AND REGULATIONS FOR THE ADMINISTRATION AND ACCOUNTABILITY OF PETTY CASH FUNDS › Section 3-11-14 - Exceptions

Current through June, 2024
If a requirement of these rules and regulations results in
				  an undue hardship for an agency, the comptroller may, upon written request of
				  the head of the agency, grant an exception to the requirement. Each such
				  exception granted by the comptroller shall be by written
				  memorandum.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 12 - RULES GOVERNING THE REPORTING OF FUNDS NOT DEPOSITED IN THE STATE TREASURY › Section 3-12-1 - Purpose and applicability

Current through June, 2024
(a) The purpose of
				these rules is to provide uniform application of the Hawaii Revised Statutes,
				as they relate to the reporting of any moneys not required by law to be
				deposited in the state treasury.
(b) These rules shall be applicable to all
				state officers, departments, boards, bureaus, commissions, or agencies
				collecting or receiving any moneys not required by law to be deposited in the
				state treasury.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 12 - RULES GOVERNING THE REPORTING OF FUNDS NOT DEPOSITED IN THE STATE TREASURY › Section 3-12-2 - Definitions

Current through June, 2024
As used in these rules, unless the context specifically
				  indicates otherwise, the following definitions apply:
"Account" shall mean the entity of special moneys, with a
				  discount or unique identification, that is being reported on. (Examples of an
				  account may be in the form of a particular program, a particular grant, or a
				  particular fund category.)
"Comptroller" means the comptroller of the State of Hawaii
				  or a duly authorized designee.
"Special Moneys" means any state moneys not required by law
				  to be deposited in the state treasury. (An example is the University of
				  Hawaii's Agricultural Extension grant from the Federal government, which moneys
				  are held by the University of Hawaii outside the state treasury, under
				  authority of § 304-8, Hawaii Revised Statutes.)
"State" means the State of Hawaii.
"State agency" includes any officer, department, board,
				  bureau, commission, or agency of the State of Hawaii.
"State moneys" means all those moneys collected or received
				  by a state agency whether or not such moneys are required by law to be
				  deposited in the state treasury. "State moneys" shall include:
(1) Moneys that come into the physical possession of a state
				  agency over which the agency has legal responsibility for proper custodianship,
				  accounting, and reporting. (Examples of moneys that are state moneys are the
				  cash collected for student activity fees at public schools or cash collected by
				  the PTA for extracurricular activities at public schools.)
(2) Other moneys budgeted by the State in a manner indicating
				  responsibility on the part of the State for the accountability of the moneys,
				  although the moneys are not physically in the possession of the State. (An
				  example is moneys budgeted by the State for in-kind services by the U.S.
				  Geological Survey under the State's water and land development
				  program.)
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 12 - RULES GOVERNING THE REPORTING OF FUNDS NOT DEPOSITED IN THE STATE TREASURY › Section 3-12-3 - Content of information

Current through June, 2024
Each state agency collecting or receiving special moneys
				  shall file a report on such special moneys with the comptroller, by the dates
				  set forth in §
									3-12-5. The information to be
				  included in such a report shall be as follows:
(1) Account title;
(2) Beginning account balance, which must be
				the ending balance of the report for the preceding quarter;
(3) Receipts, which must be classified in
				detail by "source of receipt", as defined and coded in the State of Hawaii
				accounting manual;
(4)
				Disbursements, which must be classified by major "object of expenditure"
				category, as follows:
(A) Personal
				services;
(B) Other current
				services;
(C) Capital
				outlay;
(D) Other governmental
				costs;
(E) Non-governmental cost
				payments. (These major categories are also described in the State of Hawaii
				accounting manual.)
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 12 - RULES GOVERNING THE REPORTING OF FUNDS NOT DEPOSITED IN THE STATE TREASURY › Section 3-12-4 - Form of information report

Current through June, 2024
(a) The reports on
				special moneys shall be submitted in the format reflected on "Form for Report
				Format", dated
				11-18-79,
				at the end of this chapter, which is made a part of this section.
(b) Minor variations in the reporting format
				may be allowed by the comptroller upon the written request of a reporting
				agency.
(c) In specific cases in
				which supplemental information is needed for adequate meaning of the
				information furnished in the prescribed format, such supplemental information
				may be required by the comptroller.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 12 - RULES GOVERNING THE REPORTING OF FUNDS NOT DEPOSITED IN THE STATE TREASURY › Section 3-12-5 - Due dates for information report

Current through June, 2024
(a) Reports
				prescribed by these rules shall be filed with the comptroller not later than
				the fifteenth day following the end of each quarterly period.
(b) If the scheduled submission date for the
				report falls on a Saturday, the due date shall become the preceding Friday; if
				the scheduled submission date falls on a Sunday or a holiday, the due date
				shall become the next working day.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Accounting Division › Chapter 12 - RULES GOVERNING THE REPORTING OF FUNDS NOT DEPOSITED IN THE STATE TREASURY › Section 3-12-6 - Determinations by the comptroller

Current through June, 2024
(a) Any
				interpretation or application of these rules, consistent with law, may be made
				by the comptroller upon written inquiry, including inquiries regarding the
				classification of moneys as "special" or "non-special", or as "State" or
				"non-State".
(b) The comptroller
				may grant a waiver to requirements of these rules, if adequately justified and
				if so requested in writing, provided, however, that the comptroller will not
				grant a waiver to the requirements of these rules if such waiver will amount to
				a waiver of a statutory requirement.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Archives Division › Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES › Section 3-20-1 - Purpose and applicability

Current through June, 2024
(a) The purpose of
				these rules is to prescribe the procedures for the use of public records and
				other materials in the custody of the archives division, department of
				accounting and general services, and the fees for reproduction and special
				services.
(b) These rules shall
				apply to all persons using the records and other materials in the custody of
				the archives division, including employees of the State of Hawaii or its
				political subdivisions.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Archives Division › Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES › Section 3-20-2 - Definitions

Current through June, 2024
As used in these rules, unless the context specifically or
				  otherwise indicates, the following definitions apply:
"Archives" means official records that have been determined
				  to have sufficient historical or other value to warrant their continued
				  preservation by the State of Hawaii and have been accepted for deposit in the
				  state archives.
"Historical materials" means newspapers, books, photographs,
				  maps, and other printed materials and artifacts which are in the state
				  archives.
"Manuscript collections" means correspondence, documents,
				  papers, and other documental media having historical or commemorative value
				  accepted by the archives division from a source other than an agency of the
				  state government, its predecessors, and its political subdivisions.
"Researcher" means a person who has requested access to
				  records, historical materials, or manuscript collections under the control of
				  the archives division, department of accounting and general services.
"State archives" means the Kekauluohi (Archives) building,
				  Iolani Palace grounds, and its contents.
"State records center records" means records which, pending
				  their deposit in the state archives or their destruction in any other manner
				  authorized by law, have been transferred to the state records center operated
				  by the archives division, department of accounting and general
				  services.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Archives Division › Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES › Section 3-20-3 - Public use of archives and state records center records

Current through June, 2024
Researchers shall register each day they wish to use
				  materials under the control of the archives division, and, upon request, shall
				  furnish identification to the circulation desk staff or records storage unit
				  staff.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Archives Division › Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES › Section 3-20-4 - Use of archives, historical materials, and manuscript collections

Current through June, 2024
(a) Researchers shall sign for all items
				requested and received from the circulation desk. Researchers are responsible
				for all items delivered to them and shall return the records to the circulation
				desk. Before leaving the reading room, even for a short time, a researcher
				shall place all records in their proper folders.
(b) The circulation desk staff may limit the
				quantity of records and other materials to be delivered to a researcher at one
				time. A copy may be substituted for items considered too fragile to be used by
				researchers.
(c) The use of records
				or material of exceptional value or in fragile condition shall be subject to
				any conditions specified by the state archivist for the protection of those
				records and materials.
(d) Original
				items will not normally be made available when microfilm copies are
				available.
(e) Researchers seeking
				information and publications which are readily available in a public library
				will normally be referred to the library.
(f) Researchers shall exercise all possible
				care to prevent damage to items being used. Pens shall not be used. Items shall
				not be leaned on, written on, covered by papers or cards being written on,
				folded anew, traced, fastened with paper clips or rubber bands, or handled in
				any way likely to cause damage.
(g)
				Researchers shall not remove any materials from the state archives. Briefcases,
				folders, or containers of any kind shall be stored in lockers before entering
				the reading room. Articles needed for research may be taken to the reading
				room, but, upon leaving, researchers shall present to the circulation desk
				staff for examination, any article that could contain archives records or other
				items.
(h) Researchers shall keep
				unbound records in the order in which they were delivered. Records appearing to
				be in disorder shall not be rearranged by a researcher, but shall be referred
				to the circulation desk staff. Normally, a researcher shall not be allowed to
				remove records from more than one folder at a time.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Archives Division › Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES › Section 3-20-5 - Conduct

Current through June, 2024
(a) Researchers and staff shall respect the
				rights of others to undisturbed use of the state archives and state records
				center.
(b) Eating or drinking in
				the reading rooms is prohibited.
(c) Smoking in the public rooms of the state
				archives and the state records center is prohibited.
(d) Researchers desiring to use typewriters,
				computers, sound or video records devices, or photocopying equipment shall work
				in areas designed by the reference desk staff. Due to limitations in space not
				more than one user of video recording or photocopying equipment may be
				permitted at a time. Previous arrangement should be made. A limit of two hours
				may be placed on such use if others wish to use such equipment. Researchers may
				be permitted to use their own copying equipment when such use will not harm the
				records or other materials, will not disturb other researchers, and will not
				require the use of facilities or space other than that which is normally
				provided for all researchers. In order to preserve the original records and
				materials, originals which are available on microfilm or other copies shall not
				be copied by other means as long as legible copies can be made from the
				microfilm.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Archives Division › Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES › Section 3-20-6 - Restrictions

Current through June, 2024
(a) The use of archives is subject to the
				restrictions set forth in chapter
				92F, Hawaii Revised Statutes, and to
				restrictions placed on the records by other specific statute. [eff. 7/1/97,
				business hours Monday - Friday 9:00am - 4:00pm]
(b) The use of manuscript collections is
				subject to restrictions placed on them by the donor.
(c) State records center records shall be
				subject to any restrictions set forth by the agency which transferred the
				records for storage.
(d) All
				records and other materials shall be brought to researchers by archives
				division staff. Researchers shall not normally be permitted in the storage
				areas of the state archives or state records center.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Archives Division › Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES › Section 3-20-7 - Certifications of authenticity

Current through June, 2024
Certified copies of records and other materials in the state
				  archives may be made. The state archivist or a staff member designated in
				  writing by the comptroller or state archivist as custodian of the public
				  archives are authorized to sign the certification.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Archives Division › Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES › Section 3-20-8 - Procedures

Current through June, 2024
(a) The state archives and state records
				center shall be open to researchers during the office hours designated by
				section 80-1, Hawaii Revised Statutes.
(b) Procedures for serving researchers'
				requests shall be as set forth in the Hawaii state archives procedures manual
				or state records center procedures manual.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Archives Division › Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES › Section 3-20-9 - Fees for services

Current through June, 2024
(a) The following
				fees shall be charged for reproductions and other special services:
(1) Xerographic copy of any record up to
				8-1/2" x 14":
				twenty-five cents for each exposure.
(2) Xerographic copy of any record over
				8-1/2" x 14":
				$5 per exposure.
(3) Making a
				typewritten copy of any record: $5 for each page of copy or fraction thereof,
				plus certification.
(4) For mail or
				facsimile orders, in addition to copying fees, a handling fee of $1, plus
				postage and facsimile long-distance charges shall be assessed at current U.S.
				postal rates or long-distance telephone rates assessed to the state.
(5) In addition to above, fees shall be
				charged for research if more than fifteen minutes are required to identify
				materials for reproduction.
(6)
				Each hour or fraction thereof of staff time required in transporting and
				safe-guarding records and other materials required to be temporarily removed
				from the state archives for any purpose: $15.
(7) Handling photographic orders: $1.00 per
				image, plus a handling fee of $1 per order form.
(8) Each hour or fraction thereof of research
				performed by the state archives staff: $17, except this fee may not be charged
				for the initial fifteen minutes.
(9) Each hour or fraction thereof spent
				translating any document in the state archives from Hawaiian into English: $17,
				except this fee may not be charged for the initial fifteen minutes.
(10) Certification as to the authenticity of
				any copy: $2.25.
(11) Certified
				statement: $5.00 for each page of copy or fraction thereof, plus $2.25 for
				certification.
(12) The archives
				may require payment of the estimated total amount of fees prior to completing
				reproduction, research, or translation if:
(A) The estimated total amount of fees is
				likely to exceed $25.00; or
(B) The
				person requesting services has an outstanding balance due to the state
				archives.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-2 - Areas of state land involved

Current through June, 2024
(a) The provisions
				of this chapter shall apply to areas of state land under the jurisdiction of
				the comptroller which are specified on maps kept at the parking control
				office.
(b) Prior to recording any
				new parking areas on a map at the parking control office, the comptroller shall
				post at the site of the new parking area, a sign notifying the public of the
				date this chapter applies to the parking area. The sign shall be posted at
				least thirty calendar days prior to the date this chapter applies to the
				parking area.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-3 - Application procedures

Current through June, 2024
(a) An eligible
				employee or servicing agent seeking a parking permit who has been informed by
				their departmental parking coordinator that there is parking available for the
				employee or servicing agent shall obtain an application form from the parking
				control office or at a place designated by the comptroller. An applicant shall
				fully and accurately complete the form and shall provide all information
				requested by the comptroller, including, but not limited to:
(1) Name, telephone number, work place
				address, and government agency;
(2)
				Registered owner of motor vehicle[s];
(3) Year, make, model, and license number of
				primary motor vehicle;
(4) Year,
				make, model, and license number of secondary motor vehicle, if
				applicable;
(5) Driver's license
				number and expiration date;
(6)
				Current certificate of registration for the primary motor vehicle and, if
				applicable, for the secondary motor vehicle;
(7) Proof of current no-fault insurance with
				the assignee listed on insurance policy for the primary motor vehicle and, if
				applicable, for the secondary motor vehicle;
(8) Parking facility requested; and
(9) Type of parking requested.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-7 - Unused parking spaces

Current through June, 2024
Parking spaces allocated to a department or agency which
				  remain after ail waiting lists of the department or agency are exhausted shall
				  be called unused parking spaces. In order to obtain maximum use of unused
				  parking spaces, the comptroller may rent the spaces to others, including
				  members of the public, who shall be bound by this chapter. The comptroller
				  reserves the right to terminate the rental agreements at
				  anytime.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-9 - Parking decals, placards, and permits

Current through June, 2024
(a) An appropriate
				parking decal, placard, or permit shall be properly displayed in or on the
				motor vehicle in accordance with the comptroller's instructions. The
				comptroller may waive the "immediate family" requirement. Only one of the
				recorded motor vehicles shall be allowed to park in an assigned parking
				facility at any given time. A temporary parking permit issued by the
				comptroller shall have an expiration date stipulated on the permit.
(b) The comptroller may provide special
				parking decals or identification to department heads or deputy department
				heads, authorizing them to park in specific areas under the jurisdiction of the
				comptroller to conduct official state business.
(c) In the event a permittee disposes of a
				motor vehicle for which a decal, placard, or permit has been issued, no new
				parking decal, placard, or permit shall be issued for a new vehicle until the
				old decal, placard, or permit is surrendered to the parking control
				office.
(d) Any person parking in a
				space designated and marked as a disabled person's parking space shall
				prominently display a disabled persons parking placard either on the dashboard
				or visor, so that it is visible through the front windshield. The placard shall
				not be used by anyone other than the qualified disabled person to whom it has
				been issued, unless it is being used in connection with the transportation of a
				qualified disabled person.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-11 - Cancellation of parking assignments

Current through June, 2024
A permittee who wishes to cancel a parking permit shall
				  notify the parking control office at least twenty calendar days in advance of
				  the cancellation date, fill out appropriate cancellation forms, and submit
				  issued decals, placards, or permits or evidence that the decals, placards, or
				  permits have been destroyed. The cancellation shall become effective on the
				  fifteenth of the month or the last day of the month. Noncompliance with the
				  notice requirement shall result in forfeiture of any refund
				  due.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-12 - Cancellation of parking permit upon change of work site

Current through June, 2024
A parking permit for a facility within the State Capitol
				  Complex shall be cancelled if the permittee's work site changes to a work site
				  outside the State Capitol Complex. If, within a six-month period, a permittee
				  whose parking permit was so cancelled is reassigned to a work site within the
				  State Capitol Complex, the permittee may be given preference in parking
				  assignments.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-13 - Cancellation of parking for official leave of absence

Current through June, 2024
(a)
				A permittee going on an official leave of absence for four months or longer
				shall either request temporary cancellation or permanent cancellation of the
				parking permit. Requests for cancellation shall be processed through the
				responsible department head or servicing agency and shall be effective on the
				fifteenth of the month or the last day of the month in which the leave
				commences. Recognized types of official leaves of absence shall include
				sabbatical leaves, child care leaves, military leaves including absences due to
				emergency call to active duty, and other extended leaves as may be approved by
				the comptroller.
(b) An eligible
				employee or servicing agent who has requested temporary cancellation of a
				parking permit shall be given preference before those on the priority waiting
				list for assignment of a parking permit for the same area for which parking had
				been previously assigned, if the eligible employee or servicing agent reapplies
				for the parking in that area. If reapplying for parking the eligible employee
				or servicing agent shall submit their name and any other required information
				to the parking control office prior to returning from leave.
(c) A permittee going on official leave of
				absence of less than four months shall not be entitled to request a
				cancellation, nor may the permittee assign, rent, or sublet the parking
				assignment during the leave of absence without the consent of the comptroller.
				If the permittee wishes to retain the parking assignment, the permittee shall
				pay the parking fee or rate by continued payroll deduction or shall arrange
				with the parking control office to pay the parking fee in cash on a monthly
				basis at least two weeks in advance of the date the payment is due.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-14 - Special function and minimal parking permits

Current through June, 2024
(a) The
				comptroller may issue special parking permits to meet specific needs of
				government agencies and servicing agencies to promote and expedite government
				efficiency.
(1) Special function or other
				authorized temporary parking permits may be issued to state departments for a
				fee for participants attending special meetings, conferences, seminars,
				training sessions, and other state functions. If the scheduled function is
				within the State Capitol Complex, only participants who have work sites outside
				the State Capitol Complex shall be provided with temporary parking permits.
				These temporary permits shall be valid only in the lot and for the hour(s) and
				date(s) specified on the permits. Requests for these permits shall be made as
				follows:
(A) Written requests on a form
				specified by the comptroller shall be prepared by the sponsoring agency and
				submitted to the parking control office at least three working days in advance
				but not earlier than one month prior to the scheduled function;
(B) Requests shall state the reason or
				purpose for the request, the date, time, and location of the function, the lot
				where parking is desired, and the number of motor vehicles to be
				accommodated;
(C) All requests
				shall be approved by the respective department head or a designated staff
				member of the requesting agency;
(D) State agencies that require special
				function parking permit(s) as part of their operational requirements or due to
				heavy schedules for meetings, conferences, seminars, training sessions, and
				other related functions may be assessed for parking through a validation system
				payable on a monthly basis. The parking fee shall be fifty per cent of the
				public rate for the time each participant's vehicle is parked. Parking fees may
				be waived by the comptroller based on request frequency, the number of vehicles
				involved, and other factors.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-15 - Use of metered stalls and other designated public parking stalls

Current through June, 2024
The comptroller may designate metered public parking,
				  loading, and other designated public stalls. Metered stalls and other
				  designated public parking stalls under the jurisdiction of the comptroller are
				  designed to meet the parking needs of:
(1) The general public to conduct official
				business with state agencies and servicing agencies;
(2) Government employees driving motor
				vehicles with state, city and county, or federal government fleet license
				plates provided parking is limited to a two-hour time limit;
(3) Participants attending special meetings,
				conferences, seminars, and training sessions who have been issued special
				function permits; and
(4) Persons
				with authorized permits.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-16 - Power to change and restrict parking assignments and spaces

Current through June, 2024
The comptroller reserves the right to:
(1) Review, modify, change, or restrict
				parking assignments during legislative sessions or at other times to promote
				governmental efficiency and public convenience; and
(2) Change the number of parking space for
				all types of parking based on the availability and demand for the respective
				types of parking, without public notice.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-17 - General rules

Current through June, 2024
(a) All official signs and pavement markings
				shall be observed. All signs and pavement markings posted on state lands
				designated to be under the jurisdiction of the comptroller shall be official
				signs.
(b) Parking shall be
				permitted only in areas marked and specified for parking. No permittee without
				a valid, properly displayed parking decal, permit, or placard shall park in any
				parking area under the jurisdiction of the comptroller.
(c) No permittee shall sublet, subrent,
				transfer, or assign a parking space, assignment, or permit to any
				person.
(d) Parking is prohibited
				in areas marked with a red curb. Parking in areas marked with a yellow curb is
				only permitted with an authorized permit.
(e) A parking decal or permit issued to a
				permittee shall be valid only in the designated lot or area, for the hours
				specified on the permit or approved by Automotive Management
				Division.
(f) This chapter shall be
				in effect twenty-four hours daily throughout the entire year.
(g) The State shall not be responsible or
				liable for fire, theft, or damage to motor vehicles or contents therein when
				the motor vehicles are parked or operated in the parking facilities under the
				comptroller's jurisdiction.
(h) Any
				motor vehicle may be removed at the expense of the registered owner or
				permittee if it is parked in violation of this chapter.
(i) In any proceeding involving the violation
				of this chapter, the license number attached to a motor vehicle involved in a
				violation shall constitute prima facie evidence of the motor vehicle's owner.
				It shall be assumed that the registered owner of the motor vehicle was the
				person who parked the motor vehicle at the point where, and during the time
				when, the violation occurred.
(j)
				All persons who are provided parking permits pursuant to this chapter shall:
(1) Maintain a valid driver's license during
				the life of the permit;
(2) Possess
				a current certificate of registration for all motor vehicles covered by the
				permit; and
(3) Maintain no-fault
				insurance for all motor vehicles covered by the permit.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-18 - Enforcement

Current through June, 2024
This chapter shall be enforced by employees of the department
				  of accounting and general services who are duly deputized by the comptroller
				  pursuant to section
				  107-11,
				  Hawaii Revised Statutes.
Hawaii Administrative Rules › Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES › Automotive Management Division › Chapter 30 - RULES GOVERNING PARKING ON STATE LANDS › Section 3-30-19 - Violations and penalties

Current through June, 2024
(a) Vehicles parked
				in expired metered stalls or vehicles parked in excess of the specified time
				limit shall receive citations and fines as stated in the following county
				ordinances, relative to the county in which the violation occurred:
(1) Honolulu
Chapter
							 15-Traffic Code, City and County of
							 Honolulu;
(2) Maui
section 10-48, Traffic Code, County of
							 Maui;
(3) Hawaii
Art. 20, section 3, Traffic Code, County of Hawaii;
							 and
(4) Kauai
section 16-21.8, Traffic Code, County
							 Kauai.
In addition, vehicles in violation of the above ordinances
				  may be subject to removal as provided in section
				  3-30-17(h).
(b) Vehicles parked in prohibited or
				unauthorized parking areas or without proper decals or permits shall receive
				citations and fines as stated in the following county ordinances, relative to
				the county in which the violation occurred:
(1) Honolulu
Chapter
							 15-Traffic Code, City and County of
							 Honolulu;
(2) Maui
section 10-48 Traffic Code, County of
							 Maui;
(3) Hawaii
Art. 20, section 3, Traffic Code, County of Hawaii;
							 and
(4) Kauai
section 16-21.8, Traffic Code, County of
							 Kauai.
In addition, vehicles in violation of the above may be
				  subject to removal as provided in section
				  3-30-17(h).
(c) Persons committing violations of this
				chapter other than as specified in subsections (a) and (b), may be fined not
				more than $50 for each violation. In addition, the comptroller may suspend or
				revoke the parking assignments and permits of any permittee or permanently
				remove the name of any applicant from any waiting list for violating this
				chapter. Failure to pay fines or delinquent payments of parking fines may also
				result in the revocation of parking permits and the removal of an applicant's
				name from any waiting list for a parking permit.