Florida Administrative Code › 66 - NAVIGATION DISTRICTS › 66B - Florida Inland Navigation District › Chapter 66B-1 - COOPERATIVE ASSISTANCE PROGRAM › Section 66B-1.009 - Project Administration

Current through Reg. 50, No. 138; July 16, 2024
The District will appoint a project manager who shall be
				 responsible for monitoring the project and the project agreement. The project
				 manager shall also be responsible for approving all reimbursement requests. The
				 project sponsor shall appoint a liaison agent, who will be a member of the
				 eligible applicant's staff, to act on its behalf in carrying out the terms of
				 the project agreement. Administration of the project will be as follows:
(1) Project Agreement: For each funded
				project, the District and the project sponsor will enter into a project
				agreement setting forth the mutual obligations of the parties concerning the
				project. The project agreement shall be executed and returned by the project
				sponsor within six (6) months of the approval of the project funding. The
				project agreement shall incorporate the applicable policies and procedures of
				the program as outlined in this rule. Project agreements will be for a two-year
				period with the possibility for one, one-year extension. Any request for a
				one-year extension of funding shall require submittal by the PROJECT SPONSOR of
				a request for extension to the DISTRICT no later than July of fiscal year two
				of the approved project. This request will then be considered by the DISTRICT
				Board, whose decision shall be final. In review of these requests, the Board
				will take into consideration the current status and progress of the project and
				the ability of the applicant to complete the project within one additional
				year.
(2) Matching Funds: The
				project sponsor shall clearly identify and enumerate the amount and source of
				the matching funds it will be using to match the program funds supplied by the
				District for an approved project. The project sponsor shall provide suitable
				evidence that it has the matching funds available at the time the project
				agreement is executed.
(3)
				Agreement Modification: All proposed changes to the project agreement must be
				submitted to the District in writing by the project sponsor accompanied by a
				statement of justification for the proposed changes. All project agreement
				amendments shall be approved by the District Board, except that the executive
				director may approve a minor project agreement amendment for a project within a
				county with the local District commissioner's concurrence. A minor project
				amendment shall not change the approved projects category, result in a
				reallocation of more than 35% of the approved funding of the project among
				project elements, nor allow for a greater than 35% change in the project scale
				or scope of work. Project agreement amendments will not include a change to the
				approved project's location or a change in the approved project's purpose or
				project type. Agreed changes shall be evidenced by a formal amendment to the
				project agreement.
(4) Project
				Reporting: The liaison agent will submit quarterly reports to the project
				manager summarizing the work accomplished since the last report, problems
				encountered, percentage of project completion and other appropriate
				information. These reports shall continue throughout the length of the project
				period until completion of the project. The report shall be submitted on an
				Assistance Program Project Quarterly Status Report, Form 95-02 (effective date
				7-30-02) hereby incorporated by reference and available at the District office.
				A Final Project Report shall be submitted at the completion of the project and
				shall at minimum include: project summary, photo of completed project, final
				cost, project benefits to the waterway and location address.
(5) Reimbursement Requests: The liaison agent
				may submit periodic reimbursement requests during the project period. The
				project manager will approve or disapprove all reimbursement requests. The
				final payment of program funds will be made upon certified completion of the
				project.
(6) Project Inspection:
				Upon reasonable request, the project manager shall have the right to inspect
				the project and any and all records relating to the project.
(7) Project Completion: The project shall be
				completed within three (3) years of the beginning of the District's first
				fiscal year for which the project was approved. If the completion of a project
				is impacted by a declared state of emergency and the Board waives this rule
				section, the extension of time granted shall not exceed one additional three
				(3) year period.
(8) Project
				Completion Requirements: Upon completion of the project, the liaison agent
				shall provide the following to the project manager:
(a) A Project Completion Certificate, FIND
				Form No. 90-13 (effective date 7-30-02) hereby incorporated by reference and
				available from the District office, which certifies that the project was
				completed in accordance with the project agreement and the final project
				plans.
(b) A final reimbursement
				request accompanied by all required billing statements and vouchers.
(c) Photograph(s) showing the installation of
				the sign required by Rule   66B-1.013, F.A.C.
(d) Photograph(s) of the completed project
				clearly showing the program improvements.