California Code of Regulations › Title 14 - Natural Resources › Division 4 - Division of Boating and Waterways › Chapter 1 - Division of Boating and Waterways › Article 4.5.1 - Boating Safety and Enforcement Financial Aid Program › Section 6593.9 - Reimbursement Procedures

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
Beginning in fiscal year 2003-04, the following procedures
					 shall be used to reimburse a participating agency for allowable expenditures
					 under the Boating Safety and Enforcement Financial Aid Program. A participating
					 agency may only receive State reimbursement under this program when actual
					 allowable expenditures on boating safety and enforcement activities exceed
					 actual prior year vessel taxes received by the county.
(a) The department shall provide financial
				  aid, under Section
				  663.7
				  of the Harbors and Navigation Code, in the form of reimbursements to cover the
				  costs incurred by a participating agency for boating safety and enforcement
				  activities that exceed vessel taxes received by the county, up to the
				  participating agency's State financial eligibility allocation amount.
				  Reimbursements shall equal the actual amount of allowable costs incurred by a
				  participating agency over and above the actual prior year vessel taxes received
				  by the county, up to the State financial eligibility allocation
				  amount.
(b) A participating agency
				  shall submit claims to the department for the purpose of reimbursement under
				  this program. Claims may be submitted by a participating agency on a monthly or
				  quarterly basis as specified in the annual contract. A participating agency
				  shall submit claims indicating actual costs incurred during the month or
				  quarter and total year-to-date actual costs. Claims shall be submitted
				  irrespective of whether State financial aid is reimbursed to the participating
				  agency during the month or quarter.
(c) Personnel costs shall be reimbursed based
				  on the actual number of hours spent on boating safety and enforcement
				  activities, including associated sick leave, vacation, and compensatory time
				  off, during the month or quarter by each boating safety and enforcement officer
				  of the participating agency. Actual hours, and associated sick leave, vacation,
				  and compensatory time off, for each boating safety and enforcement officer
				  shall be multiplied by the boating safety and enforcement officer's hourly pay
				  to determine direct salary costs. Direct salary costs are multiplied by the
				  participating agency's customary average fringe benefits percent to determine
				  total personnel costs.
(d)
				  Associated operations, maintenance, and equipment costs shall be reimbursed
				  based on actual costs.
(e)
				  Administrative costs attributable to a participating agency's boating safety
				  and enforcement program may either be directly identified or indirectly
				  allocated to the program.
(1) Administrative
				  personnel costs directly identified to a participating agency's boating safety
				  and enforcement program shall be reimbursed based on the actual number of hours
				  spent on administrative activities related to boating safety and enforcement
				  activities during the month or quarter. Actual hours for each administrative
				  staff shall be multiplied by the staff's hourly pay to determine administrative
				  salary costs. Administrative salary costs are multiplied by the participating
				  agency's customary average fringe benefits percent to determine administrative
				  personnel costs.
(2) Administrative
				  costs that are not readily assignable to a participating agency's boating
				  safety and enforcement program, but are necessary for the operation of the
				  participating agency, shall be identified through the use of an Indirect Cost
				  Rate Proposal (ICRP), a formal allocation method. It is recommended but not
				  required that participating agencies using this indirect method obtain the
				  following federal publication: Office of Management and Budget (OMB) Circular
				  A-87, "Cost Principles for State, Local, and Indian Tribal Governments." This
				  publication explains how indirect costs may be handled. This publication is
				  available from the department.