Connecticut Administrative Code › Title 5 - State Employees › 262 - State Employee Campaign for Charitable Giving › Section 5-262-4 - Application process

Current through July 10, 2024
(a) On or before January 15 annually, each federation seeking to participate in the SEC shall submit an application to the SECC c/o the Comptroller. The application shall be in the form prescribed by the Comptroller and shall contain the following information:
(1) the name, address and telephone number of the federation;
(2) the name, address and telephone number of a person designated by the federation who the SECC may contact regarding the federation application;
(3) a list of member agencies, their telephone numbers and a 25 word description of each agency and the percentage of annual expenditures each agency used for fund-raising and administration;
(4) a document signed by an officer or the executive director of the federation, certifying the following:
(A) that the federation maintains on file the following documents for itself and for each member agency, and that it will produce at the federation's expense any such document(s) upon the written request of the Comptroller, the State Auditors or the SECC:
(i) Articles of Incorporation and current Bylaws;
(ii) evidence of tax exemption under IRS Section 501 (c) (3);
(iii) Certificate of Registration from the Connecticut Department of Consumer Protection, Public Charities Unit or, if exempt, a Certificate of Exempt Status;
(iv) most recent annual financial audit, or financial review, as provided under Section 5-262-3(e) of the regulations of Connecticut state agencies and IRS Form 990 with all attachments;
(v) most recent annual report;
(vi) a list of officers and directors, giving names, addresses and defined roles;
(vii) a written policy of non-discrimination;
(viii) a statement affirming that there will be no unauthorized use of the SEC contributor lists and that no commissions or bonuses relating to the SEC have been or will be paid;
(ix) a statement affirming that publicity and promotional activities are truthful;
(x) a statement that funds will be used for the stated purposes of the federation and member agencies;
(xi) current operating budget;
(xii) a description of operations and services which includes information on the extent of contributor support and volunteer participation in the activities of the organization.
(B) that the federation and each member agency is in compliance with the eligibility standards set forth in Section 5-262 of the Connecticut General Statutes and Section 5-262-3 of the regulations of Connecticut state agencies.
(C) that the federation shall monitor the compliance of its member agencies and shall inform the SECC as soon as possible if any member agency fails to comply with any of the requirements of Section 5-262 of the General Statutes or Sections 5-262-1 through 5-262-12, inclusive, of the regulations of Connecticut state agencies.
(D) that the federation and each member agency is up to date in its filing of annual financial reports required by state law.
(E) that the federation will maintain all documents listed in subsection (A) for a minimum of 3 years after the end of the fiscal year to which such document relates.