California Code of Regulations › Title 15 - Crime Prevention and Corrections › Division 3 - Adult Institutions, Programs and Parole › Chapter 1 - Rules and Regulations of Adult Operations and Programs › Article 3.5 - Inmate Work Timekeeping › Section 3045.2 - Excused Time Off (ETO)

Current through Register 2024 Notice Reg. No. 28, July 12, 2024
(a) It is the
				  policy of the California Department of Corrections and Rehabilitation that inmates
				  assigned to work groups A-1 and B may use excused time off (ETO) during approved
				  absences from their assignment in the manner set forth in this article.
(b) ETO shall be authorized by the work
				  supervisor/employer in no less than 15-minute increments. The inmate shall not be
				  required to use excused time off for any service that the department requires. An
				  inmate who is ill and requires a medical lay-in or is short term medically
				  unassigned for 29 days or less shall use ETO.
(c) Inmates who are ill may use ETO, but will be
				  responsible for notifying the work/training supervisor. Sick time must be
				  approved/authorized by the appropriate institution medical authority. Upon becoming
				  capable of performing medically unrestricted work activities the inmate will be
				  given priority to resume his/her previous assignment. If the assignment is not
				  immediately available, the inmate will be placed in an assignment in his/her
				  previous work group category.
(d)
				  Authorized uses of ETO. Excused time off may be approved by work/training
				  supervisors only for the below stated reasons. A proposal to use ETO for any other
				  reason requires approval by the secretary.
(1)
				  Family visiting. An inmate scheduled for a family visit may be permitted to visit in
				  the visiting room (regular visit) on the first day of a family visit while awaiting
				  processing, and on the last day of the family visit.
(2) Regular visiting under extraordinary
				  circumstances. Following are extraordinary circumstances for which use of ETO is
				  authorized:
(A) Out-of-state visitors. Upon
				  substantiation that the visitor(s) resides out-of-state and is in California for a
				  temporary stay of 30 days or less, and the visitor(s) has not visited with the
				  particular inmate for four months. No more than two such visits shall be permitted
				  for each such occurrence.
(B) Excessive
				  distance. When a visitor must travel a distance of 250 miles or more, and has not
				  visited the inmate within the last 30 days.
(C) Weddings. When an inmate marries, the inmate
				  may, with five working days prior approval, use ETO for a visit on the wedding
				  day.
(D) Handicapped. When a visitor is
				  handicapped as defined by California law and must rely on special transportation to
				  the institution. Approval is required five working days prior to the
				  visit.
(E) Family emergencies. When
				  death, serious illness or injury occurs to an inmate's immediate family member as
				  defined in Section
				  3000, clergymen, family members or
				  close friends may visit the inmate to offer condolences or inform the inmate of the
				  occurrence.
(F) Infrequent visits. When
				  a visitor unexpectedly arrives who has not visited in the last six months, the visit
				  will be considered an infrequent visit.
(G) Visiting during authorized absence. An inmate
				  shall be permitted to visit using ETO during approved periods away from assignment
				  involving circumstances beyond the inmate's control. (Refer to section
				  3045.3 of these regulations.)
(H) Work assignment conflicts. When the inmate has
				  not received a visit in the last 30 days and would otherwise be prohibited from
				  visiting because of a conflict in work, training, or education
				  assignment.
(3) Temporary
				  community leave.
(4) Attendance at
				  approved religious services or approved religious functions. For routine religious
				  services, the use of ETO shall be limited to instances where it is unduly burdensome
				  to change the conflicting work/education assignment.
(5) Non-routine recreation and entertainment
				  activities.
(6) Emergency telephone
				  access.