Illinois Administrative Code › Title 2 - GOVERNMENTAL ORGANIZATION › Part 651 - ACCESS TO RECORDS OF THE OFFICE OF THE ILLINOIS STATE TREASURER › Subpart E - PROCEDURES FOR PROVIDING RECORDS TO REQUESTERS › Section 651.520 - Copying of Records; Fees

Current through Register Vol. 48, No. 28, July 12, 2024
a) In
				accordance with Section
				651.530,
				unless a fee is otherwise fixed by statute, the Office of the Treasurer will
				provide copies of records and certifications of records in accordance with the
				fee schedule set forth in Appendix A.
b)
In calculating its actual cost for
				reproducing records or for the use of the equipment of the
Office of
				the Treasurer
to reproduce records, the
Office of the
				Treasurer
will not include the costs of any search for and review of
				the records or other personnel costs associated with reproducing the records,
				except for commercial requests as provided in
Section 6(f) of FOIA or
				Section 651.520(f)
.
(Section 6(b) of FOIA)
c) In order to expedite the copying of
				records that the Office of the Treasurer cannot copy, due to the volume of the
				request or the operational needs of the Office of the Treasurer, in the
				timelines established in Section 651. 410, the requester may provide, at the
				requester's expense, the copy machine, all necessary materials, and the labor
				to copy the public records at the Office of the Treasurer headquarters in
				Section 651. 510, or at another location agreed to by both the Office of the
				Treasurer and the requester. No original record shall be removed from
				State-controlled premises except under constant supervision of the agency
				responsible for maintaining the record.
d) Copies of records will be provided to the
				requester only upon payment of any fees due.
The
Office of the
				Treasurer
may charge the requester for the actual cost of purchasing
				the recording medium, whether disc, diskette, tape, or other medium, but
				the
Office of the Treasurer
will not charge the requester for
				the costs of any search for and review of the records or other personnel costs
				associated with reproducing the records, except for commercial requests as
				provided in
Section 6(f) of FOIA or Section
				651.520(f)
.
(Section 6(a) of FOIA) Payment must be by check or
				money order sent to the Office of the Treasurer, payable to "Treasurer, State
				of Illinois".
e) If a contractor is
				used to inspect or copy records, the following procedures shall apply:
1) The requester, rather than the Office of
				the Treasurer, must contract with the contractor;
2) The requester is responsible for all fees
				charged by the contractor;
3) The
				requester must notify the Office of the Treasurer of the contractor to be used
				prior to the scheduled on-site inspection or copying;
4) Only Office of the Treasurer personnel may
				provide records to the contractor;
5) The Office of the Treasurer must have
				verification that the requester has paid the Office of the Treasurer, if
				payment is due, for the copying of the records before providing the records to
				the contractor; and
6) The
				requester must provide to the Office of the Treasurer the contractor's written
				agreement to hold the records secure and to copy the records only for the
				purpose stated by the requester.