Florida Administrative Code › 69 - DEPARTMENT OF FINANCIAL SERVICES › 69U - FSC - Financial Institution Regulation › Chapter 69U-162 - FAMILY TRUST COMPANIES › Section 69U-162.007 - Records

Current through Reg. 50, No. 138; July 16, 2024
(1) Each family trust company and licensed
				family trust company shall maintain a principal office physically located in
				this state where original or true copies of all records and accounts of the
				family trust company or licensed family company may be accessed and made
				readily available for examination or inspection by the Office.
(2) The records and accounts maintained shall
				include the following:
(a) Account information
				and statements relating to the minimum capital account requirements of section
				662.132(1),
				F.S.;
(b) Account information and
				statements relating to any corporate investments not included under paragraph
				(2)(a), above;
(c) All records and
				accounting related to the trust company's service in a fiduciary capacity,
				segregated as required under section
				662.127, F.S.;
(d) General ledgers;
(e) Balance sheet and income
				statements;
(f) Operating
				accounts;
(g) Any audits prepared
				under section 662.141(2),
				F.S.;
(h) Records of real and
				personal property owned or leased by the licensed family trust
				company;
(i) All applicable state
				and local business licenses, charters, or permits;
(j) The names and residence addresses of all
				stockholders or members of the trust company and the number of shares of stock
				or membership units held by each, as well as the ownership percentage of each
				stockholder or member;
(k) The
				articles of incorporation (or Articles of Organization, Certificate of
				Incorporation, Certificate of Formation, or Certificate of Organization
				pursuant to section 662.123, F.S.), including all
				amendments and restatements;
(l)
				The bylaws or operating agreement, including all amendments;
(m) Organizational chart or charts;
(n) A current list of all family members
				which states how each family member qualifies as a family member as defined in
				section 662.111, F.S.;
(o) A current genealogical chart or table
				that includes and identifies all family members;
(p) A current list of all current or former
				employees to whom family trust company services are provided and which states
				how each such employee or former employee qualifies under section
				662.111(12)(d),
				F.S., to receive such services;
(q)
				All personnel records;
(r) Current
				fidelity bond policies required under section
				662.126(1),
				F.S., for licensed family trust companies;
(s) Current errors and omissions insurance
				policies required under section
				622.126(4),
				F.S., for licensed family trust companies;
(t) A list identifying all
				affiliates;
(u) A list identifying
				all third-party service providers and the services provided;
(v) Copies of all license and renewal
				applications and exhibits submitted to the Office;
(w) The addresses of any branch offices;
				and,
(x) All other books of account
				and other records that relate to the company's operations in the form in which
				they are ordinarily maintained in the course of the company's
				business.