2023 District of Columbia Code › Title 38 - Educational Institutions › Chapter 28A - Additional Requirements for the Submission of the Annual Budget for the District of Columbia Public Schools › § 38–2851.02. DCPS's annual budget

§ 38–2851.02. DCPS's annual budget.
(a) The annual operating budget for DCPS shall be allocated among 4 departments:
(1) Central Administration;
(2) Local Schools;
(3) School Support; and
(4) School-Wide.
(b) The Chancellor of DCPS ("Chancellor") shall prepare and execute a performance-based budget on an annual basis. The budget prepared by the Chancellor shall have its operations organized by department, and thereunder by major programs, which in turn will be composed of activities and services. The budget submitted by the Chancellor shall allocate all monies by revenue source for programs, activity, and service levels, and by revenue source for comptroller source group by program and activity. The DCPS submission shall include the number of full-time equivalents with job titles by program and revenue source.
(c) The DCPS annual budget submission shall also include a delineation of:
(1) All funds budgeted for each school, including a summary statement or table of the local-funds budget for each school, by revenue source for activities and service levels, and by revenue source for comptroller source group by activities and service levels;
(2) The programs and services, along with a narrative description of each program and service;
(3) All funds not allocated directly to a school or to Central Administration, by revenue source for activities and service levels, and by revenue source for comptroller source group by activities and service levels, including a presentation of:
(A) Any funds that will support costs associated with programs and services provided at the school level or directly to students; and
(B) Any funding associated with at-risk students and with the at-risk high school over-age supplement that has been retained by the Chancellor;
(4) The methodology used to determine each school's local funding;
(5) For each school's individual budget, a separate budget line item for funding allocated to the following, as coded in the District's current official financial system of record:
(A) At-risk students;
(B) The at-risk high school over-age supplement;
(C) Elementary ELL; and
(D) Secondary ELL; and
(6) For each school, a matrix depicting the projected enrollment for the categories listed in subparagraph (A) of this paragraph delineated by the categories listed in subparagraph (B) of this paragraph, as follows:
(A) Total projected enrollment for:
(i) Each grade level the school serves;
(ii) Students in an alternative program;
(iii) Students receiving special education services; and
(iv) Students in an adult education program.
(B) Projected number of students who qualify as:
(i) General education (receiving no special education services);
(ii) Level 1: Special Education;
(iii) Level 2: Special Education;
(iv) Level 3: Special Education;
(v) Level 4: Special Education;
(vi) Special Education Level 1 Extended School year ("ESY");
(vii) Special Education Level 2 ESY;
(viii) Special Education Level 3 ESY;
(ix) Special Education Level 4 ESY;
(x) Limited English Proficient/Non-English Proficient;
(xi) At-risk;
(xii) At-risk high school over-age supplement.
(d) Annually, no later than 42 calendar days before the Mayor's submission of the District's budget and financial plan to the Council and in accordance with § 38-2851.03(d), the Chancellor shall make available on DCPS's website a detailed estimate of the amount of money required to operate DCPS for the ensuing year, including the Schools First budget, described in § 38-2851.03(a), for each school.
(e) The Mayor's annual submission of the District's budget and financial plan to the Council shall include as an attachment an accurate and verifiable report on the positions and employees of DCPS to include:
(1) A compilation of DCPS Schedule A positions for the ensuing fiscal year on a full-time equivalent basis, including a compilation of all positions by organization Level 4, job title, pay plan and grade, program and activity, revenue fund, and annual salary; and
(2) A compilation of all DCPS employees as of the preceding March 1, on a full-time equivalent basis, including a compilation of all positions by organization Level 4, job title, pay plan, grade, and step, program and activity, revenue fund, and annual salary.
(f) No less than 90% of the funds allocated to DCPS pursuant to § 38-2905.01(a) and (b) shall be allocated to the Local Schools and School-Wide departments. Such funds shall be supplemental to and not supplant any Uniform Per Student Funding Formula, federal, or other funds.
(g) No later than October 30 of each year, the Mayor shall submit to the Council a revised appropriated funds operating budget for DCPS for the fiscal year beginning on the preceding October 1 that sets forth the total amount of the approved appropriation and that realigns budgeted data with anticipated actual expenditures with the specification set forth in of subsections (a), (b), and (c) of this section.
(g-1) Beginning with the year-end closing period for Fiscal Year 2023 and annually during the year-end closing period thereafter, the Chief Financial Officer shall charge DCPS's advance expenditures against its lapsed appropriations until either:
(1) The total value of the advanced expenditures is fully offset by lapsed appropriations; or
(2) The balance of lapsed appropriations is less than 0.05% of the local fund appropriations for DCPS for the closing fiscal year.
(h) For the purposes of this section:
(1) The following terms shall have the same meaning as provided in § 38-2901:
(A) "Adult education";
(B) "Alternative program";
(C) "At-risk";
(D) "At-risk high school over-age supplement";
(E) "Elementary ELL";
(F) "Limited English Proficient/Non-English Proficient"; and
(G) "Secondary ELL".
(2) The following terms shall have the same meaning as provided in § 38-2905:
(A) "At-risk high school over-age supplement";
(B) "Level 1: Special Education";
(C) "Level 2: Special Education";
(D) "Level 3: Special Education";
(E) "Level 4: Special Education";
(F) "Limited English Proficient/Non-English Proficient";
(G) "Special Education Level 1 Extended School year ("ESY")";
(H) "Special Education Level 2 ESY";
(I) "Special Education Level 3 ESY"; and
(J) "Special Education Level 4 ESY".
(Mar. 10, 2023, D.C. Law 24-300, § 103, 70 DCR 1021; Sept. 6, 2023, D.C. Law 25-50, § 4202(b), 70 DCR 10366.)
Applicability
Section 4203 of D.C. Law 25-50 provided that the changes made to this section by section 4202(b) D.C. Law 25-50 shall apply as of July 1, 2023.
Section 4203 of D.C. Act 25-172 provided that the changes made to this section by section 4202(b) D.C. Act 25-172 shall apply as of July 1, 2023.
Emergency Legislation
For temporary (90 days) amendment of this section, see § 4202(b) of Fiscal Year 2024 Budget Support Emergency Act of 2023 (D.C. Act 25-172, July 14, 2023, 70 DCR 9933).
For temporary (90 days) creation of this section, see § 103 of Schools First in Budgeting Emergency Amendment Act of 2022 (D.C. Act 24-722, Jan. 10, 2023, 70 DCR 516).