2023 Code of Virginia › Title 46.2 - Motor Vehicles › Chapter 16 - Salvage, Nonrepairable, and Rebuilt Vehicles › § 46.2-1608. Maintenance and contents of records

A. Each licensee shall maintain a record of the receipt and sale of any vehicle. Such record shall be maintained at the licensee's place of business. The record, at a minimum, shall contain:
1. A description of each vehicle sold, purchased, exchanged, or acquired by the licensee, including, but not limited to, the model, make, year of the vehicle as well as the vehicle's title number with state of issuance and vehicle identification number;
2. The price paid for each vehicle;
3. The name and address of the seller from whom each vehicle is purchased, exchanged, or acquired and the name and address of the buyer to whom the vehicle is sold;
4. The date and hour the sale, purchase, exchange, or acquisition was made;
5. A photocopy of the seller's and buyer's driver's license, state identification card, official United States military identification card, or any other form of personal identification with photograph;
6. For the sale of nonrepairable vehicles, a photocopy of the buyer's business license if the buyer is authorized to purchase a vehicle under § 46.2-1602 or, if the buyer represents a third party authorized to purchase a vehicle under § 46.2-1602, then a photocopy of the third party's business license and documentation that the buyer is authorized to act on behalf of that third party;
7. Digital photographs of the seller, the buyer, and the vehicle that is being sold, purchased, exchanged, or acquired through or from the licensee; and
8. The signature of the licensee, the seller, and the buyer as executed at the time of the sale, purchase, exchange, or acquisition of the vehicle by the licensee.
B. If any major component, as defined in § 46.2-1600, is sold, the salvage dealer shall provide, upon request of any law-enforcement official, the information required by this section as to the vehicle from which the part was taken.
C. The provisions of subdivisions A 5, 6, and 7 shall not apply to vehicles when the licensee maintains a photocopy or electronic copy of one of the documents set out in § 46.2-1206 or this chapter.
D. The provisions of this section shall not apply to salvage pools as defined in § 46.2-1600, except that salvage pools shall maintain a record of the receipt of any vehicle that contains (i) the date of receipt of the vehicle and its make, year, model, and identification number; (ii) the name and address of the person from whom it was acquired; (iii) the name and address of the buyer as well as (a) a photocopy of the buyer's driver's license, state identification card, official United States military identification card, or any other form of personal identification with photograph and (b) a photocopy of the buyer's business license or, if the buyer represents a third party authorized to purchase the vehicle under § 46.2-1602, then a photocopy of the third party's business license and documentation that the buyer is authorized to act on behalf of the third party; and (iv) the vehicle's title number and state of issuance.
1979, c. 401, § 46.1-550.13; 1989, c. 727; 1992, c. 148; 2000, c. 123; 2010, c. 873; 2014, c. 58; 2015, cc. 33, 177.