reglab/statecodes huggingface dataset:
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › RCW Dispositions › 40.04 PUBLIC DOCUMENTS

Sections
40.04.010 Definition.
[1941 c 150 § 1; Rem. Supp. 1941 § 8217-1.]
Repealed by 1977 ex.s. c 232 § 12.
40.04.020 Executive and administrative reports — Distribution, exchange — Duties of state librarian and public printer.
[1941 c 150 § 2; Rem. Supp. 1941 § 8217-2.]
Repealed by 1977 ex.s. c 232 § 12.
40.04.030 Session laws, legislative journals, supreme court and court of appeals reports — Duties of public printer, publisher.
[1995 c 24 § 1; 1971 c 42 § 2; 1941 c 150 § 3; Rem. Supp. 1941 § 8217-3.]
Repealed by 2011 1st sp.s. c 43 § 306, effective October 1, 2011.
40.04.035 Temporary edition of session laws — Distribution and sale.
[1995 c 24 § 2; 1982 1st ex.s. c 32 § 5.]
Repealed by 2006 c 46 § 4. Later enactment, see RCW 40.04.031.
40.04.040 Permanent edition of session laws — Distribution, sale, exchange — Sale of surplus copies.
[1995 c 24 § 3; 1982 1st ex.s. c 32 § 1; 1981 c 162 § 1; 1977 ex.s. c 169 § 94; 1973 c 33 § 1; 1969 c 6 § 8; 1941 c 150 § 4; Rem. Supp. 1941 § 8217-4. Formerly RCW 40.04.040 through 40.04.080.]
Repealed by 2006 c 46 § 4. Later enactment, see RCW 40.04.031.
40.04.050 Delivery for use of legislature.
[1941 c 150 § 4, part; Rem. Supp. 1941 § 8217-4, part.]
Now codified in RCW 40.04.040.
40.04.060 Distribution to counties — Duty of county auditor.
[1941 c 150 § 4, part; Rem. Supp. 1941 § 8217-4, part.]
Now codified in RCW 40.04.040.
40.04.070 Surplus copies, sale of — Price.
[1941 c 150 § 4, part; Rem. Supp. 1941 § 8217-4, part.]
Now codified in RCW 40.04.040.
40.04.080 Exchange of session laws.
[1941 c 150 § 4, part; Rem. Supp. 1941 § 8217-4, part.]
Now codified in RCW 40.04.040.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › RCW Dispositions › 40.07 MANAGEMENT AND CONTROL OF STATE PUBLICATIONS

Sections
40.07.050 Prohibition of state publications not in accordance with RCW 40.07.030 — Exceptions.
[1986 c 158 § 5; 1977 ex.s. c 232 § 5.]
Repealed by 2011 1st sp.s. c 43 § 306, effective October 1, 2011.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › RCW Dispositions › 40.08 STATE ARCHIVES

Sections
40.08.010 Definition.
[1909 c 38 § 2.]
Repealed by 1957 c 246 § 9.
40.08.020 Duties of director of public institutions.
[(i) 1929 c 160 § 1; 1921 c 7 § 9; RRS § 10767-1. (ii) 1909 c 38 § 3; RRS § 10955. (iii) 1909 c 38 § 6; RRS § 10958.]
Repealed by 1957 c 246 § 9.
40.08.030 Rules and regulations — Seal.
[1909 c 38 § 4; RRS § 10956.]
Repealed by 1957 c 246 § 9.
40.08.040 Records to be surrendered for preservation.
[1909 c 38 § 5; RRS § 10957.]
Repealed by 1957 c 246 § 9.
40.08.050 Biennial report.
[1909 c 38 § 7.]
Repealed by 1957 c 246 § 9.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › RCW Dispositions › 40.12 DESTRUCTION OF PUBLIC RECORDS

Sections
40.12.010 Duty of director of public institutions.
[1951 c 145 § 1; 1941 c 109 § 1; RRS § 10964-20.]
Repealed by 1957 c 246 § 9.
40.12.020 Departments to prepare lists of obsolete records.
[1941 c 109 § 2; RRS § 10964-21.]
Repealed by 1957 c 246 § 9.
40.12.030 Cooperation enjoined.
[1941 c 109 § 6; RRS § 10964-25.]
Repealed by 1957 c 246 § 9.
40.12.040 Committee to determine records to be destroyed.
[1951 c 145 § 2; 1941 c 109 § 3; RRS § 10964-22.]
Repealed by 1957 c 246 § 9.
40.12.050 Classification of records.
[1951 c 145 § 3; 1941 c 109 § 4; RRS § 10964-23.]
Repealed by 1957 c 246 § 9.
40.12.060 Expense of committee.
[1951 c 145 § 4; 1941 c 109 § 5; RRS § 10964-24.]
Repealed by 1957 c 246 § 9.
40.12.070 Director to arrange for destruction of records.
[1941 c 109 § 7; RRS § 10964-26.]
Repealed by 1957 c 246 § 9.
40.12.080 Destruction of local government records.
[1951 c 145 § 5; 1941 c 109 § 8; RRS § 10964-27.]
Repealed by 1957 c 246 § 9.
40.12.090 Time of destruction.
[1941 c 109 § 9; RRS § 10964-28.]
Repealed by 1957 c 246 § 9.
40.12.100 Certification and filing of list of destroyed records.
[1941 c 109 § 10; RRS § 10964-29.]
Repealed by 1957 c 246 § 9.
40.12.110 Construction of chapter.
[1951 c 145 § 6.]
Repealed by 1957 c 246 § 9.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › RCW Dispositions › 40.14 PRESERVATION AND DESTRUCTION OF PUBLIC RECORDS

Sections
40.14.200 Memorial honoring state residents who died or are missing-in-action in southeast Asia.
[1984 c 81 § 1.]
Recodified as RCW 73.40.010, June 1992.
40.14.205 Memorial honoring state residents who died or are missing-in-action in southeast asia — Advisory committee.
[1984 c 81 § 2.]
Recodified as RCW 73.40.020, June 1992.
40.14.210 Memorial honoring state residents who died or are missing-in-action in southeast asia — Display of individual names.
[1984 c 81 § 3.]
Recodified as RCW 73.40.030, June 1992.
40.14.220 Memorial honoring state residents who died or are missing-in-action in the Korean conflict.
[1989 c 235 § 1.]
Recodified as RCW 73.40.040, June 1992.
40.14.225 Memorial honoring state residents who died or are missing-in-action in the Korean conflict — Advisory committee.
[1989 c 235 § 2.]
Recodified as RCW 73.40.050, June 1992.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › RCW Dispositions › 40.24 ADDRESS CONFIDENTIALITY FOR VICTIMS OF DOMESTIC VIOLENCE, SEXUAL ASSAULT, AND STALKING

Sections
40.24.900 Effective dates — 1991 c 23.
[1991 c 23 § 16.]
Repealed by 1998 c 138 § 5.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.04 - Public Documents. › 40.04.031 - Session laws—Publication, distribution, sale, exchange.

RCW 40.04.031
Session laws—Publication, distribution, sale, exchange.
The statute law committee, after each legislative session, shall distribute, sell, or exchange session laws as required under this section.
(1) The statute law committee, in its discretion, may provide for provision of free copies in digital or print format of the session laws to selected federal, state, and local agencies. Special consideration shall be given to correctional institutions where internet access is not allowed and to public libraries and other public agencies where internet access is limited or not available.
(2) Surplus paper sets of the session laws shall be sold and delivered by the statute law committee, in which case the price of the paper sets shall be sufficient to cover costs.
All money received from sale of the session laws shall be paid into the statute law committee publications account.
(3) The statute law committee may exchange session law sets for similar laws or legal materials of other states, territories, and governments, and make such other distribution of the sets as in its judgment seems proper.
(4)(a) The statute law committee, in its discretion, may publish the official copy of the session laws in a digital format on the code reviser or legislative website.
(b) The code reviser shall provide a paper copy of any individual session law or the compiled session laws of any session upon request. The code reviser may charge a minimal fee sufficient to cover costs of printing and mailing the paper copy.
[ 2011 c 156 § 5; 2007 c 456 § 1; 2006 c 46 § 3.]
NOTES:
Purpose—Finding—Intent—2011 c 156: See note following RCW 1.08.080.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.04 - Public Documents. › 40.04.090 - Legislative journals—Distribution, sale, exchange.

RCW 40.04.090
Legislative journals—Distribution, sale, exchange.
The house and senate journals shall be distributed and sold by the chief clerk of the house of representatives and the secretary of the senate as follows:
(1) Subject to subsection (5) of this section, sets shall be distributed as follows: One to each requesting official whose office is created by the Constitution, and one to each requesting state department director; two copies to the state library; ten copies to the state law library; two copies to the University of Washington library; one to the King county law library; one to the Washington State University library; one to the library of each of the regional universities and to The Evergreen State College; one each to the law library of any accredited law school in this state; and one to each free public library in the state that requests it.
(2) House and senate journals of the preceding regular session during an odd- or even-numbered year, and of any intervening special session, shall be provided for use of legislators and legislative staff in such numbers as directed by the chief clerk of the house of representatives and secretary of the senate.
(3) Surplus sets of the house and senate journals shall be sold and delivered by the chief clerk of the house of representatives and the secretary of the senate at a price set by them after consulting with the state printer to determine reasonable costs associated with the production of the journals, and the proceeds therefrom shall be paid to the state treasurer for the general fund.
(4) The chief clerk of the house of representatives and the secretary of the senate may exchange copies of the house and senate journals for similar journals of other states, territories, and governments, or for other legal materials, and make such other and further distribution of them as in their judgment seems proper.
(5) Periodically the chief clerk of the house of representatives and the secretary of the senate may canvas those entitled to receive copies under this section, and may reduce or eliminate the number of copies distributed to anyone who so concurs.
[ 1995 c 24 § 4; 1993 c 169 § 1; 1982 1st ex.s. c 32 § 2; 1980 c 87 § 13; 1977 ex.s. c 169 § 95; 1973 c 33 § 2; 1941 c 150 § 5; Rem. Supp. 1941 § 8217-5.]
NOTES:
Severability—Nomenclature—Savings—1977 ex.s. c 169: See notes following RCW 28B.10.016.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.04 - Public Documents. › 40.04.100 - Supreme court and court of appeals reports—Distribution, exchange—Duties of reporter of decisions.

RCW 40.04.100
Supreme court and court of appeals reports—Distribution, exchange—Duties of reporter of decisions.
The supreme court reports and the court of appeals reports shall be distributed by the reporter of decisions as follows:
(1) Each supreme court justice and court of appeals judge is entitled to receive one copy of each volume containing an opinion signed by him or her.
(2) The state law library shall receive such copies as are necessary of each for the benefit of the state law library, the supreme court and its subsidiary offices; and the court of appeals and its subsidiary offices.
(3) The reporter shall provide one copy of each volume to each county for use in the county law library and one copy of the same to each accredited law school established in the state.
(4) The reporter shall likewise provide the state law library with such copies of volumes as necessary to exchange copies of the supreme court reports and the court of appeals reports for similar reports of other states, territories, and governments.
[ 1995 c 257 § 4; 1991 c 363 § 113; 1979 c 151 § 49; 1973 c 33 § 3; 1971 c 42 § 3; 1941 c 150 § 6; Rem. Supp. 1941 § 8217-6.]
NOTES:
Purpose—Captions not law—1991 c 363: See notes following RCW 2.32.180.
Washington court reports commission: RCW 2.32.160.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.04 - Public Documents. › 40.04.110 - Supreme court and court of appeals reports—Provision by publisher to reporter.

RCW 40.04.110
Supreme court and court of appeals reports—Provision by publisher to reporter.
On the publication of each volume of reports the publisher to whom the contract is awarded shall provide to the reporter the number of copies of each volume of supreme court and court of appeals reports necessary for the reporter and the state law library to comply with RCW 40.04.100.
[ 1995 c 257 § 5; 1971 c 42 § 4; 1941 c 150 § 7; Rem. Supp. 1941 § 8217-7.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.06 - State Publications Distribution Center. › 40.06.010 - Definitions.

RCW 40.06.010
Definitions.
As used in this chapter:
(1) "Electronic repository" means a collection of publicly accessible electronic publications stored in a secure digital environment with redundant backup to preserve the collection.
(2) "Format" includes any media used in the publication of state information including electronic, print, audio, visual, and microfilm.
(3) "State agency" includes every state office, officer, department, division, bureau, board, commission and agency of the state, and, where applicable, all subdivisions of each.
(4) "State publication" means information published by state agencies, regardless of format, intended for distribution to state government or the public. Examples may include annual, biennial, and special reports required by law, state agency newsletters, periodicals, and magazines, and other informational material intended for general dissemination to state agencies, the public, or the legislature.
[ 2006 c 199 § 3; 1977 ex.s. c 232 § 8; 1963 c 233 § 1.]
NOTES:
Findings—2006 c 199: See note following RCW 27.04.045.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.06 - State Publications Distribution Center. › 40.06.020 - Center created as division of state library—Depository library system—Rules.

RCW 40.06.020
Center created as division of state library—Depository library system—Rules.
There is hereby created as a division of the state library, and under the direction of the state librarian, a state publications distribution center. The center shall utilize the depository library system to permit citizens economical and convenient access to state publications, regardless of format. To this end the secretary of state shall make such rules as may be deemed necessary to carry out the provisions of this chapter.
[ 2006 c 199 § 4; 2002 c 342 § 5; 1977 ex.s. c 232 § 9; 1963 c 233 § 2.]
NOTES:
Findings—2006 c 199: See note following RCW 27.04.045.
Effective date—2002 c 342: See RCW 27.04.901.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.06 - State Publications Distribution Center. › 40.06.030 - Deposits by state agencies—Exemptions.

RCW 40.06.030
Deposits by state agencies—Exemptions.
(1) Every state agency shall promptly submit to the state library copies of published information that are state publications.
(a) For state publications available only in print format, each state agency shall deposit, at a minimum, two copies of each of its publications with the state library. For the purposes of broad public access, state agencies may deposit additional copies with the state library for distribution to additional depository libraries.
(b) For state publications available only in electronic format, each state agency shall deposit one copy of each of its publications with the state library.
(c) For state publications available in both print and electronic format, each state agency shall deposit two print copies and one electronic copy of the publication with the state library.
(2) Annually, each state agency shall provide the state library with a listing of all its publications made available to state government and the public during the preceding year, including those published in electronic form. The secretary of state shall, by rule, establish the annual date by which state agencies must provide the list of its publications to the state library.
(3) In the interest of economy and efficiency, the state librarian may specifically or by general rule exempt a given state publication or class of publications from the requirements of this section in full or in part.
[ 2011 1st sp.s. c 43 § 304; 2006 c 199 § 5; 1977 ex.s. c 232 § 10; 1963 c 233 § 3.]
NOTES:
Effective date—Purpose—2011 1st sp.s. c 43: See notes following RCW 43.19.003.
Findings—2006 c 199: See note following RCW 27.04.045.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.06 - State Publications Distribution Center. › 40.06.040 - Interlibrary depository contracts—Repository of electronic publications.

RCW 40.06.040
Interlibrary depository contracts—Repository of electronic publications.
(1) To provide economical public access to state publications, the center may enter into depository contracts with any free public library, The Evergreen State College, regional university, or state university library, or, if needed, the library of any privately incorporated college or university in this state. The requirements for eligibility to contract as a depository library shall be established by the secretary of state upon recommendations of the state librarian. The standards shall include and take into consideration the type of library, available housing and space for the publications, the number and qualifications of personnel, and availability for public use. The center may also contract with public, out-of-state libraries for the exchange of state and other publications on a reciprocal basis. Any state publication to be distributed to the public and the legislature shall be mailed at the lowest available postal rate.
(2) The office of the secretary of state through the state librarian shall preserve and make accessible state agency electronic publications deposited with the state library through an electronic repository.
[ 2006 c 199 § 6; 2002 c 342 § 6; 1981 c 260 § 8. Prior: 1977 ex.s. c 232 § 11; 1977 ex.s. c 169 § 96; 1963 c 233 § 4.]
NOTES:
Findings—2006 c 199: See note following RCW 27.04.045.
Effective date—2002 c 342: See RCW 27.04.901.
Severability—Nomenclature—Savings—1977 ex.s. c 169: See notes following RCW 28B.10.016.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.06 - State Publications Distribution Center. › 40.06.050 - Center to publish list of publications and other descriptive matter.

RCW 40.06.050
Center to publish list of publications and other descriptive matter.
The center shall publish and distribute regularly a list of available state publications, and may publish and distribute such other descriptive matter as will facilitate the distribution of and access to state publications.
[ 2006 c 199 § 7; 1963 c 233 § 5.]
NOTES:
Findings—2006 c 199: See note following RCW 27.04.045.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.06 - State Publications Distribution Center. › 40.06.060 - Agencies to furnish lists to center.

RCW 40.06.060
Agencies to furnish lists to center.
Upon request by the center, issuing state agencies shall furnish the center with a complete list of its current state publications and a copy of its mailing and/or exchange lists.
[ 1963 c 233 § 6.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.06 - State Publications Distribution Center. › 40.06.070 - Exemptions.

RCW 40.06.070
Exemptions.
This chapter shall not apply to nor affect the duties concerning publications distributed by, or officers of:
(1) The state law library; and
(2) The statute law committee and the code reviser.
[ 1983 c 3 § 83; 1963 c 233 § 7.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.06 - State Publications Distribution Center. › 40.06.900 - Effective date—1963 c 233.

RCW 40.06.900
Effective date—1963 c 233.
The effective date of this chapter shall be July 1, 1963.
[ 1963 c 233 § 8.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.07 - Management and Control of State Publications. › 40.07.010 - Legislative declaration.

RCW 40.07.010
Legislative declaration.
It is the intent of this legislation to improve executive management and control of state publications and reduce state expenditures through: (1) Elimination of reports and publications which are economically or otherwise unjustified; and (2) the simplification and consolidation of other reports and publications.
[ 1977 ex.s. c 232 § 1.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.07 - Management and Control of State Publications. › 40.07.020 - Definitions.

RCW 40.07.020
Definitions.
The terms defined in this section shall have the meanings indicated when used in this chapter.
(1) "Director" means the director of financial management.
(2) "State agency" includes every state office, department, division, bureau, board, commission, committee, higher education institution, community college, and agency of the state and all subordinate subdivisions of such agencies in the executive branch financed in whole or in part from funds held in the state treasury, but does not include the offices of executive officials elected on a statewide basis, agricultural commodity commissions, the legislature, the judiciary, or agencies of the legislative or judicial branches of state government.
(3)(a) "State publication" means publications of state agencies and shall include any annual and biennial reports, any special report required by law, state agency newsletters, periodicals and magazines, and other printed informational material intended for general dissemination to the public or to the legislature.
(b) "State publication" may include such other state agency printed informational material as the director may prescribe by rule or regulation, in the interest of economy and efficiency, after consultation with the governor, the state librarian, and any state agencies affected.
(c) "State publication" does not include:
(i) Business forms, preliminary draft reports, working papers, or copies of testimony and related exhibit material prepared solely for purposes of a presentation to a committee of the state legislature;
(ii) Typewritten correspondence and interoffice memoranda, and staff memoranda and similar material prepared exclusively as testimony or exhibits in any proceeding in the courts of this state, the United States, or before any administrative entity;
(iii) Any notices of intention to adopt rules under RCW 34.05.320;
(iv) Publications relating to a multistate program financed by more than one state or by federal funds or private subscriptions; or
(v) News releases sent exclusively to the news media.
(4) "Print" includes all forms of reproducing multiple copies with the exception of typewritten correspondence and interoffice memoranda.
[ 1989 c 175 § 86; 1979 c 151 § 50; 1977 ex.s. c 232 § 2.]
NOTES:
Effective date—1989 c 175: See note following RCW 34.05.010.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.07 - Management and Control of State Publications. › 40.07.030 - Reports—Where filed—Review of state publications—Duties of agency head with respect to publications—Guidelines for publications—Director's duties.

RCW 40.07.030
Reports—Where filed—Review of state publications—Duties of agency head with respect to publications—Guidelines for publications—Director's duties.
(1) Any annual, biennial, or special report required to be made by any state officer, board, agency, department, commissioner, regents, trustees, or institution to the governor or to the legislature may be typewritten and a copy shall be filed with the governor, or the governor's designee, and the legislature as the law may require. An additional copy shall be filed with the state library as a public record.
(2) The director or the director's designee may selectively review state publications in order to determine if specific state publications are economically and effectively contributing to the accomplishment of state agency program objectives. The director or the director's designee shall provide general guidelines as to the number of copies to be printed for use or distribution by the issuing agency and any public or other distribution under chapter 40.06 RCW as now or hereafter amended, or other applicable directives.
(3) No agency head shall recommend a state publication for printing and distribution, other than those required by law, unless the benefits from the publication and distribution thereof to the citizens and taxpayers of this state clearly exceed the costs of preparation, printing, and distribution.
(4) The director, after consultation with affected agencies, shall prepare and publish guidelines for use by state agencies in determining and evaluating the benefits and costs of current and proposed state publications. All state agencies shall evaluate each new state publication they propose and shall annually evaluate each continuing state publication they produce in accordance with the guidelines published by the director.
(5) The director shall, after consultation with affected state agencies, also provide by general rules and regulations for overall control of the quality of the printing of state publications. Necessary publications are to be prepared and printed in the most economic manner consistent with effectiveness and achievement of program objectives.
[ 1977 ex.s. c 232 § 3.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.07 - Management and Control of State Publications. › 40.07.040 - Duties of the governor.

RCW 40.07.040
Duties of the governor.
(1) The governor or the governor's designee shall take such other action as may be necessary to maximize the economy, efficiency, and effectiveness of state publications and to do so may eliminate, consolidate, or simplify state agency publications.
(2) Nothing in this chapter shall be construed in any way as restricting public access to public records or the public right to copy such records as provided by chapter 42.56 RCW.
[ 2005 c 274 § 276; 1977 ex.s. c 232 § 4.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.07 - Management and Control of State Publications. › 40.07.060 - Notification—Removal from mailing lists, exceptions—Mailing rates.

RCW 40.07.060
Notification—Removal from mailing lists, exceptions—Mailing rates.
Each state agency shall at least once each biennium notify the addressees of each state publication in or with that publication that they may be removed from the mailing list by notifying the originating agency. Mailings required by a state or federal statute, rule, or regulation, those maintained by an institution of higher education for official fund-raising or curriculum offerings, bulk mailings addressed to "occupant" or a similar designation, and paid subscriptions are excluded from the provisions of this paragraph.
All publications shall be distributed or mailed at the lowest available rate.
[ 1977 ex.s. c 232 § 6.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.07 - Management and Control of State Publications. › 40.07.070 - Advertising in state publications—Prerequisites for advertisers.

RCW 40.07.070
Advertising in state publications—Prerequisites for advertisers.
A state agency may not accept advertising for placement in a state publication unless the advertiser: (1) Has obtained a certificate of registration from the department of revenue under chapter 82.32 RCW; and (2) if the advertiser is not otherwise obligated to collect and remit Washington retail sales tax or use tax, the advertiser either (a) agrees to voluntarily collect and remit the Washington use tax upon all sales to Washington consumers, or (b) agrees to provide to the department of revenue, no less frequently than quarterly, a listing of the names and addresses of Washington customers to whom sales were made. This section does not apply to advertising that does not offer items for sale or to advertising that does not solicit orders for sales.
[ 1993 c 74 § 1.]
NOTES:
Effective date—1993 c 74: "This act is necessary for the immediate preservation of the public peace, health, or safety, or support of the state government and its existing public institutions, and shall take effect July 1, 1993." [ 1993 c 74 § 2.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.10 - Microfilming of Records to Provide Continuity of Civil Government. › 40.10.010 - Essential records—Designation—List—Security and protection—Reproduction.

RCW 40.10.010
Essential records—Designation—List—Security and protection—Reproduction.
In order to provide for the continuity and preservation of civil government, each elected and appointed officer of the state shall designate those public documents which are essential records of his or her office and needed in an emergency and for the reestablishment of normal operations after any such emergency. A list of such records shall be forwarded to the state archivist on forms prescribed by the state archivist. This list shall be reviewed at least annually by the elected or appointed officer to insure its completeness. Any changes or revisions following this review shall be forwarded to the state archivist. Each such elected and appointed officer of state government shall insure that the security of essential records of his or her office is by the most economical means commensurate with adequate protection. Protection of essential records may be by vaulting, planned or natural dispersal of copies, or any other method approved by the state archivist. Reproductions of essential records may be by photo copy, magnetic tape, microfilm, or other method approved by the state archivist. Local government offices may coordinate the protection of their essential records with the state archivist as necessary to provide continuity of local government under emergency conditions.
[ 2011 c 336 § 816; 1982 c 36 § 1; 1973 c 54 § 1; 1963 c 241 § 1.]
NOTES:
Severability—1973 c 54: "If any provision of this 1973 amendatory act, or its application to any person or circumstance is held invalid, the remainder of the act, or the application of the provision to other persons or circumstances is not affected." [ 1973 c 54 § 6.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.10 - Microfilming of Records to Provide Continuity of Civil Government. › 40.10.020 - Essential records—Reproduction and storage—Coordination of protection program—Fees.

RCW 40.10.020
Essential records—Reproduction and storage—Coordination of protection program—Fees.
The state archivist is authorized to reproduce those documents designated as essential records by the several elected and appointed officials of the state and local government by microfilm or other miniature photographic process and to assist and cooperate in the storage and safeguarding of such reproductions in such place as is recommended by the state archivist with the advice of the director of commerce. The state archivist shall coordinate the essential records protection program and shall carry out the provisions of the state emergency plan as they relate to the preservation of essential records. The state archivist is authorized to charge the several departments of the state and local government the actual cost incurred in reproducing, storing and safeguarding such documents: PROVIDED, That nothing herein shall authorize the destruction of the originals of such documents after reproduction thereof.
[ 2023 c 470 § 2031; 1995 c 399 § 58; 1986 c 266 § 45; 1985 c 7 § 106; 1982 c 36 § 2; 1973 c 54 § 2; 1963 c 241 § 2.]
NOTES:
Explanatory statement—2023 c 470: See note following RCW 10.99.030.
Severability—1986 c 266: See note following RCW 38.52.005.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.14 - Preservation and Destruction of Public Records. › 40.14.010 - Definition and classification of public records.

RCW 40.14.010
Definition and classification of public records.
As used in this chapter, the term "public records" shall include any paper, correspondence, completed form, bound record book, photograph, film, sound recording, map drawing, machine-readable material, compact disc meeting current industry ISO specifications, or other document, regardless of physical form or characteristics, and including such copies thereof, that have been made by or received by any agency of the state of Washington in connection with the transaction of public business, and legislative records as described in RCW 40.14.100.
For the purposes of this chapter, public records shall be classified as follows:
(1) Official public records shall include all original vouchers, receipts, and other documents necessary to isolate and prove the validity of every transaction relating to the receipt, use, and disposition of all public property and public income from all sources whatsoever; all agreements and contracts to which the state of Washington or any agency thereof may be a party; all fidelity, surety, and performance bonds; all claims filed against the state of Washington or any agency thereof; all records or documents required by law to be filed with or kept by any agency of the state of Washington; all legislative records as defined in RCW 40.14.100; and all other documents or records determined by the records committee, created in RCW 40.14.050, to be official public records.
(2) Office files and memoranda include such records as correspondence, exhibits, drawings, maps, completed forms, or documents not above defined and classified as official public records; duplicate copies of official public records filed with any agency of the state of Washington; documents and reports made for the internal administration of the office to which they pertain but not required by law to be filed or kept with such agency; and other documents or records as determined by the records committee to be office files and memoranda.
[ 1996 c 71 § 1; 1982 c 36 § 3; 1981 c 32 § 4; 1971 ex.s. c 102 § 1; 1957 c 246 § 1.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.14 - Preservation and Destruction of Public Records. › 40.14.022 - Division of archives and records management—Imaging account.

RCW 40.14.022
Division of archives and records management—Imaging account.
The imaging account is created in the custody of the state treasurer. All receipts collected under RCW 40.14.020(8) for contract imaging, micrographics, reproduction, and duplication services provided by the division of archives and records management must be deposited into the account, and expenditures from the account may be used only for these purposes. Only the secretary of state or the secretary's designee may authorize expenditures from the account. The account is subject to allotment procedures under chapter 43.88 RCW, but an appropriation is not required for expenditures.
[ 2003 c 163 § 2.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.14 - Preservation and Destruction of Public Records. › 40.14.024 - Division of archives and records management—Local government archives account.

RCW 40.14.024
Division of archives and records management—Local government archives account.
The local government archives account is created in the state treasury. All receipts collected by the county auditors under RCW 40.14.027 and 36.22.175 for local government services, such as providing records schedule compliance, security microfilm inspection and storage, archival preservation, cataloging, and indexing for local government records and digital data and access to those records and data through the regional branch archives of the division of archives and records management, must be deposited into the account, and expenditures from the account may be used only for these purposes. Any amounts deposited in the account in accordance with RCW 36.22.175(4) may only be expended for the purposes authorized under that provision as follows: No more than fifty percent of funding may be used for the attorney general's consultation program and the state archivist's training services, and the remainder is to be used for the competitive grant program.
[ 2017 c 303 § 5; 2008 c 328 § 6005; 2003 c 163 § 3.]
NOTES:
Part headings not law—Severability—Effective date—2008 c 328: See notes following RCW 43.155.050.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.14 - Preservation and Destruction of Public Records. › 40.14.025 - Division of archives and records management—Allocation of costs of services—Public records efficiency, preservation, and access account.

RCW 40.14.025
Division of archives and records management—Allocation of costs of services—Public records efficiency, preservation, and access account.
(1) The secretary of state and the director of financial management shall jointly establish a procedure and formula for allocating the costs of services provided by the division of archives and records management to state agencies. The total amount allotted for services to state agencies shall not exceed the appropriation to the *archives and records management account during any allotment period.
(2) There is created the public records efficiency, preservation, and access account in the state treasury which shall consist of all fees and charges collected under this section. The account shall be appropriated exclusively for the payment of costs and expenses incurred in the operation of the division of archives and records management as specified by law.
[ 2011 1st sp.s. c 50 § 932; 2003 c 163 § 1; 1996 c 245 § 3; 1991 sp.s. c 13 § 5; 1985 c 57 § 22; 1981 c 115 § 4.]
NOTES:
*Reviser's note: The "archives and records management account" was changed to the "public records efficiency, preservation, and access account" by 2011 1st sp.s. c 50 § 932.
Effective dates—2011 1st sp.s. c 50: See note following RCW 15.76.115.
Effective date—1996 c 245: "This act takes effect on July 1, 1996." [ 1996 c 245 § 5.]
Effective dates—Severability—1991 sp.s. c 13: See notes following RCW 18.08.240.
Effective date—1985 c 57: See note following RCW 18.04.105.
Effective date—1981 c 115: See note following RCW 40.14.020.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.14 - Preservation and Destruction of Public Records. › 40.14.030 - Transfer to state archives—Certified copies, cost—Public disclosure.

RCW 40.14.030
Transfer to state archives—Certified copies, cost—Public disclosure.
(1) All public records, not required in the current operation of the office where they are made or kept, and all records of every agency, commission, committee, or any other activity of state government which may be abolished or discontinued, shall be transferred to the state archives so that the valuable historical records of the state may be centralized, made more widely available, and insured permanent preservation: PROVIDED, That this section shall have no application to public records approved for destruction under the subsequent provisions of this chapter.
When so transferred, copies of the public records concerned shall be made and certified by the archivist, which certification shall have the same force and effect as though made by the officer originally in charge of them. Fees may be charged to cover the cost of reproduction. In turning over the archives of his or her office, the officer in charge thereof, or his or her successor, thereby loses none of his or her rights of access to them, without charge, whenever necessary.
(2) Records that are confidential, privileged, or exempt from public disclosure under state or federal law while in the possession of the originating agency, commission, board, committee, or other entity of state or local government retain their confidential, privileged, or exempt status after transfer to the state archives unless the archivist, with the concurrence of the originating jurisdiction, determines that the records must be made accessible to the public according to proper and reasonable rules adopted by the secretary of state, in which case the records may be open to inspection and available for copying after the expiration of seventy-five years from creation of the record. If the originating jurisdiction is no longer in existence, the archivist shall make the determination of availability according to such rules. If, while in the possession of the originating agency, commission, board, committee, or other entity, any record is determined to be confidential, privileged, or exempt from public disclosure under state or federal law for a period of less than seventy-five years, then the record, with the concurrence of the originating jurisdiction, must be made accessible to the public upon the expiration of the shorter period of time according to proper and reasonable rules adopted by the secretary of state.
[ 2011 c 336 § 817; 2003 c 305 § 1; 1957 c 246 § 3.]
NOTES:
Columbia River boundary compact, transfer of records to division of archives: RCW 43.58.070.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.14 - Preservation and Destruction of Public Records. › 40.14.040 - Records officers—Designation—Powers and duties.

RCW 40.14.040
Records officers—Designation—Powers and duties.
Each department or other agency of the state government shall designate a records officer to supervise its records program and to represent the office in all contacts with the records committee, hereinafter created, and the division of archives and records management. The records officer shall:
(1) Coordinate all aspects of the records management program.
(2) Inventory, or manage the inventory, of all public records at least once during a biennium for disposition scheduling and transfer action, in accordance with procedures prescribed by the state archivist and state records committee: PROVIDED, That essential records shall be inventoried and processed in accordance with chapter 40.10 RCW at least annually.
(3) Consult with any other personnel responsible for maintenance of specific records within his or her state organization regarding records retention and transfer recommendations.
(4) Analyze records inventory data, examine and compare divisional or unit inventories for duplication of records, and recommend to the state archivist and state records committee minimal retentions for all copies commensurate with legal, financial, and administrative needs.
(5) Approve all records inventory and destruction requests which are submitted to the state records committee.
(6) Review established records retention schedules at least annually to insure that they are complete and current.
(7) Exercise internal control over the acquisition of filming and file equipment.
If a particular agency or department does not wish to transfer records at a time previously scheduled therefor, the records officer shall, within thirty days, notify the archivist and request a change in such previously set schedule, including his or her reasons therefor.
[ 2011 c 336 § 818; 1982 c 36 § 4; 1979 c 151 § 51; 1973 c 54 § 3; 1957 c 246 § 4.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.14 - Preservation and Destruction of Public Records. › 40.14.050 - Records committee—Composition, travel expenses, meetings, powers and duties—Retention schedules.

RCW 40.14.050
Records committee—Composition, travel expenses, meetings, powers and duties—Retention schedules.
There is created a committee, to be known as the records committee, composed of the archivist, an appointee of the state auditor, an appointee of the attorney general, and an appointee of the director of financial management. Committee members shall serve without additional salary, but shall be entitled to travel expenses incurred in accordance with RCW 43.03.050 and 43.03.060 as now existing or hereafter amended. Such expenses shall be paid from the appropriations made for operation of their respective departments or offices.
The records committee shall meet at least once every quarter or oftener as business dictates. Action by the committee shall be by majority vote and records shall be kept of all committee business.
It shall be the duty of the records committee to approve, modify or disapprove the recommendations on retention schedules of all files of public records and to act upon requests to destroy any public records: PROVIDED, That any modification of a request or recommendation must be approved by the head of the agency originating the request or recommendation.
The division of archives and records management shall provide forms, approved by the records committee, upon which it shall prepare recommendations to the committee in cooperation with the records officer of the department or other agency whose records are involved.
[ 1985 c 192 § 1; 1975-'76 2nd ex.s. c 34 § 83; 1957 c 246 § 5.]
NOTES:
Effective date—Severability—1975-'76 2nd ex.s. c 34: See notes following RCW 2.08.115.
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.14 - Preservation and Destruction of Public Records. › 40.14.060 - Destruction, disposition of official public records or office files and memoranda—Record retention schedules.

RCW 40.14.060
Destruction, disposition of official public records or office files and memoranda—Record retention schedules.
(1) Any destruction of official public records shall be pursuant to a schedule approved under RCW 40.14.050. Official public records shall not be destroyed unless:
(a) Except as provided under RCW 40.14.070(2)(b), the records are six or more years old;
(b) The department of origin of the records has made a satisfactory showing to the state records committee that the retention of the records for a minimum of six years is both unnecessary and uneconomical, particularly if lesser federal retention periods for records generated by the state under federal programs have been established; or
(c) The originals of official public records less than six years old have been copied or reproduced by any photographic or other process approved by the state archivist which accurately reproduces or forms a durable medium for so reproducing the original.
(2) Any lesser term of retention than six years must have the additional approval of the director of financial management, the state auditor and the attorney general, except when records have federal retention guidelines the state records committee may adjust the retention period accordingly. An automatic reduction of retention periods from seven to six years for official public records on record retention schedules existing on June 10, 1982, shall not be made, but the same shall be reviewed individually by the state records committee for approval or disapproval of the change to a retention period of six years.
Recommendations for the destruction or disposition of office files and memoranda shall be submitted to the records committee upon approved forms prepared by the records officer of the agency concerned and the archivist. The committee shall determine the period of time that any office file or memorandum shall be preserved and may authorize the division of archives and records management to arrange for its destruction or disposition.
[ 1999 c 326 § 1; 1982 c 36 § 5; 1979 c 151 § 52; 1973 c 54 § 4; 1957 c 246 § 6.]
2023 Revised Code of Washington › Title 40 - Public Documents, Records, and Publications › Chapter 40.14 - Preservation and Destruction of Public Records. › 40.14.080 - Chapter not to affect other laws.

RCW 40.14.080
Chapter not to affect other laws.
The provisions of this chapter shall not be construed as repealing or modifying any other acts or parts of acts authorizing the destruction of public records save for those specifically named in *section 9 of this act; nor shall this chapter affect the provisions of chapter 40.07 RCW requiring the deposit of all state publications in the state library.
[ 1983 c 3 § 84; 1957 c 246 § 8.]
NOTES:
*Reviser's note: "section 9 of this act" refers to 1957 c 246 § 9, which repealed RCW 40.08.010 through 40.08.050 and 40.12.010 through 40.12.110.