2023 Laws of Puerto Rico › TITLE EIGHT - Public Welfare and Charitable Institutions (§§ 1 — 1422) › Chapter 25 - Special Child Support Act (§§ 501 — 530) › § 509a - State Register of New Employees

(1) The Administration shall establish a State Register of New Employees and may establish cooperation agreements with other state agencies or entities to comply with the provisions set forth in this section. Any employer who hires or rehires a person shall send the following information to the Administration:
(a) The name, address and social security number of the employee, and
(b) the name, address and federal employer identification number, or if the local or federal laws do not require an employer identification number, the employer identification number of the Government of the Commonwealth of Puerto Rico.
(2) Every employer shall remit the required information to the Administration pursuant to subsection (1) of this section:
(a) No later than twenty (20) days after the date on which the employer hires or rehires the person, or
(b) if the information is remitted electronically or magnetically, twice per month, with a lapse of not less than twelve (12) days nor more than sixteen (16) days between transmissions.
(3) The report required by this section shall be submitted in Form W-4 provided by the Federal Internal Revenue Service, or by the Administration for such purposes. The forms may be sent by mail, or by magnetic or electronic media.
(4) An employer with employees in two (2) or more states and who remits the report on new employees by magnetic or electronic media may comply with this section by designating one of the states and remitting the corresponding report to said state. In this case, the employer shall notify the Secretary of the Department of Health and Human Resources of the United States in writing to which state the reports shall be sent.
(5) The Administration shall include the information required in the State Register of New Employees within five (5) workdays from the date of its receipt. Once the information is included in the Register, the Administration shall do the following, within two (2) workdays:
(a) Perform a computerized comparison of the social security numbers of the employees that are informed by the employers and of the obligors as they appear in the State Register of Child Support Cases of the Administration, pursuant to the provisions set forth in § 522(b) of this title.
(b) If the comparisons of the respective social security numbers match, the Administrator shall transfer and include in the State Register of Child Support Cases the data informed pursuant to subsection (1) of this section.
(c) If the case identified in the State Register of Child Support Cases contains a support order in effect and is eligible for income withholding pursuant to this chapter, the Administrator shall issue an income withholding order and notification to the employer pursuant to the provisions set forth in § 523 of this title.
(6) The Administration shall supply this information to the National Register of New Employees, pursuant to the provisions set forth in the federal laws and regulations, within three (3) workdays after the data has been informed to the State Register of New Employees, as set forth herein.
(7) Every three months, the Department of Labor shall supply to the Administration or directly to the National Register of New Employees, as determined by the Administrator, the extracts of the reports on salaries and unemployment compensation payments required under the Federal Social Security Act, on the dates and with the format and content specified in the federal laws and regulations.
(8) The Administration shall use the information from the State Register of New Employees to locate the obligor and establish, modify, review and execute the child support obligations, and shall share same with the government agencies of the Commonwealth of Puerto Rico responsible for the administration of the Income and Eligibility Verification System Programs specified in Section 1137(b) of the Federal Social Security Act to verify eligibility to the programs, including, without it being understood as a limitation, the Temporary Assistance to Needy Families Program, the Aid to Medical Indigent Families Program (Medicaid), the Unemployment Compensation Program, the Nutritional Assistance Program and the agencies that manage employment security programs and workers’ accident compensation.
History —Dec. 30, 1986, No. 5, added as art. IV, § 10A on Dec. 18, 1997, No. 169, § 10; Aug. 1, 2003, No. 178, § 12.