2023 Texas Statutes › Transportation Code › Title 6 - Roadways › Subtitle B - State Highway System › Chapter 223 - Bids and Contracts for Highway Projects › Subchapter E. Comprehensive Development Agreements › Section 223.203. Process for Entering Into Comprehensive Development Agreements

Sec. 223.203.  PROCESS FOR ENTERING INTO COMPREHENSIVE DEVELOPMENT AGREEMENTS.  (a)  If the department enters into a comprehensive development agreement, the department shall use a competitive procurement process that provides the best value for the department.  The department may accept unsolicited proposals for a proposed project or solicit proposals in accordance with this section.
(b)  The department shall establish rules and procedures for accepting unsolicited proposals that require the private entity to include in the proposal:
(1)  information regarding the proposed project location, scope, and limits;
(2)  information regarding the private entity's qualifications, experience, technical competence, and capability to develop the project; and
(3)  any other information the department considers relevant or necessary.
(c)  The department shall publish a notice advertising a request for competing proposals and qualifications in the Texas Register that includes the criteria to be used to evaluate the proposals, the relative weight given to the criteria, and a deadline by which proposals must be received if:
(1)  the department decides to issue a request for qualifications for a proposed project; or
(2)  the department authorizes the further evaluation of an unsolicited proposal.
(d)  A proposal submitted in response to a request published under Subsection (c) must contain, at a minimum, the information required by Subsections (b)(2) and (3).
(e)  The department may interview a private entity submitting an unsolicited proposal or responding to a request under Subsection (c).  The department shall evaluate each proposal based on the criteria described in the request for competing proposals and qualifications and may qualify or shortlist private entities to submit detailed proposals under Subsection (f).  The department must qualify or shortlist at least two private entities to submit detailed proposals for a project under Subsection (f) unless the department does not receive more than one proposal or one response to a request under Subsection (c).
(e-1)  Notwithstanding the requirements of this section, the department may prequalify a private entity to submit a detailed proposal to provide services under a design-build contract.  The department is not required to publish a request under Subsection (c) for a design-build contract, and may enter into a design-build contract based solely on an evaluation of detailed proposals submitted in response to a request under Subsection (f) by prequalified private entities.  The commission shall adopt rules establishing criteria for the prequalification of a private entity that include the precertification requirements applicable to providers of engineering services and the qualification requirements for bidders on highway construction contracts.  Rules for design-build projects adopted pursuant to this subsection shall also provide for an expedited selection process that includes design innovation as a selection criterion.
(e-2)  In this section, "design-build contract" means a comprehensive development agreement that includes the design and construction of a turnpike project, does not include the financing of a turnpike project, and may include the acquisition, maintenance, or operation of a turnpike project.
(f)  The department shall issue a request for detailed proposals from all private entities qualified or shortlisted under Subsection (e) or prequalified under Subsection (e-1) if the department proceeds with the further evaluation of a proposed project.  A request under this subsection may require additional information relating to:
(1)  the private entity's qualifications and demonstrated technical competence;
(2)  the feasibility of developing the project as proposed;
(3)  engineering or architectural designs;
(4)  the private entity's ability to meet schedules;
(5)  a financial plan, including costing methodology and cost proposals; or
(6)  any other information the department considers relevant or necessary.
(f-1)  A private entity responding to a request for detailed proposals issued under Subsection (f) may submit alternative proposals based on comprehensive development agreements having different terms, with the alternative terms in multiples of 10 years, ranging from 10 years from the later of the date of final acceptance of the project or the start of revenue operations by the private entity to 50 years from the later of the date of final acceptance of the project or the start of revenue operations by the private entity, not to exceed a total term of 52 years or any lesser term provided in a comprehensive development agreement.
(f-2)  A private entity responding to a request for detailed proposals issued under Subsection (f) must identify:
(1)  companies that will fill key project roles, including project management, lead design firm, quality control management, and quality assurance management; and
(2)  entities that will serve as key task leaders for geotechnical, hydraulics and hydrology, structural, environmental, utility, and right-of-way issues.
(g)  In issuing a request for detailed proposals under Subsection (f), the department may solicit input from entities qualified under Subsection (e) or any other person.  The department may also solicit input regarding alternative technical concepts after issuing a request under Subsection (f).  A technical solution presented with a proposal must be fully responsive to, and have demonstrated resources to be able to fulfill, all technical requirements for the project, including specified quality assurance and quality control program requirements, safety program requirements, and environmental program requirements.  A proposal that includes a technical solution that does not meet those requirements is ineligible for further consideration.
(h)  The department shall evaluate each proposal based on the criteria described in the request for detailed proposals and select the private entity whose proposal offers the apparent best value to the department.
(i)  The department may enter into negotiations with the private entity whose proposal offers the apparent best value.
(j)  If at any point in negotiations under Subsection (i) it appears to the department that the highest ranking proposal will not provide the department with the overall best value, the department may enter into negotiations with the private entity submitting the next highest ranking proposal.
(k)  The department may withdraw a request for competing proposals and qualifications or a request for detailed proposals at any time.  The department may then publish a new request for competing proposals and qualifications.
(l)  The department may require that an unsolicited proposal be accompanied by a nonrefundable fee sufficient to cover all or part of its cost to review the proposal.
(l-1)  A private entity selected for a comprehensive development agreement may not make changes to the companies or entities identified under Subsection (f-2) unless the original company or entity:
(1)  is no longer in business, is unable to fulfill its legal, financial, or business obligations, or can no longer meet the terms of the teaming agreement with the private entity;
(2)  voluntarily removes itself from the team;
(3)  fails to provide a sufficient number of qualified personnel to fulfill the duties identified during the proposal stage; or
(4)  fails to negotiate in good faith in a timely manner in accordance with provisions established in the teaming agreement proposed for the project.
(l-2)  If the private entity makes team changes in violation of Subsection (l-1), any cost savings resulting from the change accrue to the state and not to the private entity.
(m)  The department may pay an unsuccessful private entity that submits a responsive proposal in response to a request for detailed proposals under Subsection (f) a stipulated amount in exchange for the work product contained in that proposal.  A stipulated amount must be stated in the request for proposals and may not exceed the value of any work product contained in the proposal that can, as determined by the department, be used by the department in the performance of its functions.  The use by the department of any design element contained in an unsuccessful proposal is at the sole risk and discretion of the department and does not confer liability on the recipient of the stipulated amount under this section.  After payment of the stipulated amount:
(1)  the department owns with the unsuccessful proposer jointly the rights to, and may make use of any work product contained in, the proposal, including the technologies, techniques, methods, processes, ideas, and information contained in the project design; and
(2)  the use by the unsuccessful proposer of any portion of the work product contained in the proposal is at the sole risk of the unsuccessful proposer and does not confer liability on the department.
(n)  The department may prescribe the general form of a comprehensive development agreement and may include any matter the department considers advantageous to the department.  The department and the private entity shall finalize the specific terms of a comprehensive development agreement.
(o)  Subchapter A of this chapter and Chapter 2254, Government Code, do not apply to a comprehensive development agreement entered into under this subchapter.
(p)  All teaming agreements and subconsultant agreements must be executed and provided to the department before the execution of the comprehensive development agreement.
Added by Acts 2005, 79th Leg., Ch. 281 (H.B. 2702), Sec. 2.21, eff. June 14, 2005.
Amended by:
Acts 2007, 80th Leg., R.S., Ch. 264 (S.B. 792), Sec. 1.01, eff. June 11, 2007.
Acts 2007, 80th Leg., R.S., Ch. 264 (S.B. 792), Sec. 2.01, eff. June 11, 2007.
Acts 2011, 82nd Leg., R.S., Ch. 1345 (S.B. 1420), Sec. 33, eff. September 1, 2011.