2023 Texas Statutes › Local Government Code › Title 5 - Matters Affecting Public Officers and Employees › Subtitle B - County Officers and Employees › Chapter 157 - Assistance, Benefits, and Working Conditions of County Officers and Employees › Subchapter Z. Miscellaneous Provisions › Section 157.904. Personnel Records of Certain Sheriff's Departments

Sec. 157.904.  PERSONNEL RECORDS OF CERTAIN SHERIFF'S DEPARTMENTS.  (a)  This section applies only to a sheriff's department in a county with a population of 3.3 million or more.
(b)  In this section, "employee record" means any letter, memorandum, or document maintained by the department that relates to a department employee.
(c)  The sheriff or the sheriff's designee shall maintain a permanent personnel file on each department employee.  An employee's permanent personnel file must contain any employee record relating to:
(1)  a commendation, congratulation, or honor bestowed on the employee by a member of the public or by the department for an action, duty, or activity that relates to the employee's official duties;
(2)  any misconduct by the employee if the employee record is made by the department and if the misconduct resulted in disciplinary action by the department;  and
(3)  the periodic evaluation of the employee by a supervisor.
(d)  An employee record relating to alleged misconduct by an employee may not be placed in the employee's permanent personnel file if the department determines that there is insufficient evidence to sustain the charge of misconduct.
(e)  An employee record relating to disciplinary action taken against an employee or to alleged misconduct by the employee that is placed in the employee's permanent personnel file shall be removed from the file if a court or an administrative body of competent jurisdiction, including the sheriff's department civil service commission, determines that:
(1)  the disciplinary action was taken without just cause;  or
(2)  the charge of misconduct was not supported by sufficient evidence.
(f)  If a negative record of employee misconduct or other notation of negative impact is included in an employee's permanent personnel file, the sheriff or the sheriff's designee, not later than the 30th day after the date the record is included, shall notify the affected employee that the record has been included in the file.  The employee may, not later than the 15th day after the date of receipt of the notification, file a written response to the negative employee record.  The sheriff or the sheriff's designee shall place the response in the employee's permanent personnel file with the negative record.
(g)  An employee is entitled, on request, to a copy of any employee record placed in the employee's permanent personnel file.  The department may charge the employee a reasonable fee not to exceed actual cost for copies provided under this subsection.
(h)  The sheriff or the sheriff's designee may not release an employee record or other information contained in an employee's permanent personnel file without first obtaining the employee's written permission, unless the release of the record or information is required by law.
Added by Acts 1991, 72nd Leg., ch. 875, Sec. 1, eff. Sept. 1, 1991.  Amended by Acts 2001, 77th Leg., ch. 669, Sec. 69, eff. Sept. 1, 2001.