reglab/statecodes huggingface dataset:
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-402 - Organization of commission - Compensation - Meetings

The county records commission shall elect a chair and a secretary and shall keep and preserve minutes of all its proceedings and transactions. Members of the commission shall receive no compensation, except that any member who does not receive a fixed annual salary from the state or the county may be paid a per diem of up to one hundred fifty dollars ($150) for each day of actual meeting. Members may be reimbursed for actual necessary expenses incurred in attendance upon their duties. The commission shall meet not less than twice annually.
Amended by 2023 Tenn. Acts, ch. 230,s 1, eff. 4/25/2023.
Acts 1959, ch. 253, § 9; T.C.A., § 15-502.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-403 - "Public records" defined

"Public records" within the county shall be construed to mean:
(1)
All documents, papers, records, books, and books of account in all county offices, including, but not limited to, the county clerk, the county register, the county trustee, the sheriff, the county assessor, the county mayor and county commissioners, if any;
(2)
The pleadings, documents, and other papers filed with the clerks of all courts, including the courts of record, general sessions courts, and former courts of justices of the peace, and the minute books and other records of these courts; and
(3)
The minutes and records of the county legislative body.
Acts 1959, ch. 253, § 2; impl. am. Acts 1978, ch. 934, §§ 7, 16, 22, 36; T.C.A., § 15-503; Acts 1991, ch. 369, § 1; 1994, ch. 884, § 2; 1999, ch. 167, § 2; 2003, ch. 90, § 2.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-406 - Original records photographed in duplicate before destruction - Stored for safekeeping - Accessible to public

(a)
(1)
When the county public records commission, with the consent and concurrence of the officers and bodies, if any, as prescribed in §
10-7-404
, decides to destroy the originals of any records required by law to be permanently kept, the commission shall cause the records to be photographed, microphotographed, filmed or microfilmed in duplicate. This duplication process shall result in permanent records of a quality at least as good as is prescribed by the minimum standards of quality for permanent photographic records made and established by the bureau of standards of the United States government. If a marginal release or other information on an old record has failed or has been obliterated to a degree that it is impossible to photograph, the same may be verified on the margin by the register before microfilming. One (1) copy of such reproduction shall be stored for safekeeping in a place selected by the commission and concurred in by the county legislative body.
(2)
Such place shall be in the state if proper facilities are available, but, if not, then in a place outside the state.
(3)
Such location shall be selected with a view of protection of the records from fire and all other hazards. The other copy of each document shall be kept in an office in the county accessible to the public and to the several county officers and the county clerks, together with the proper equipment for using, examining, exhibiting, projecting and enlarging the same wherever required and requested by the public during reasonable office hours. The records of each office may be kept in that office, or, if the commission so determines, all the reproduced records may be kept in one (1) central records office.
(b)
Any public record defined as "temporary record" and/or "working papers" as defined in §
10-7-301
may be destroyed in accordance with the rules and regulations adopted by the commission without retaining the originals of such records.
(c)
The purpose and intent of this chapter is to provide for the original recording of any and all instruments by photograph, photostat, film, microfilm or other microphotographic process. If any laws or part of laws as set forth in this chapter are in conflict with such purpose, such laws or part of laws to that extent are hereby repealed.
Acts 1959, ch. 253, § 5; 1963, ch. 203, § 1; 1971, ch. 154, § 1; 1977, ch. 486, § 2; impl. am. Acts 1978, ch. 934, §§ 7, 22, 36; T.C.A., § 15-506; Acts 1991, ch. 369, § 3; 1999, ch. 167, § 4.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-408 - Appropriation of funds - Filing fees

(a)
The county legislative body of any county which creates a county records commission has the power to appropriate such funds as may be required for the carrying out of the purposes of this chapter including, but not limited to, the purchase or leasing of equipment, the equipping of an office and the payment of the expenses thereof, the furnishing of secretaries and clerical help and the employment of expert advice and assistance.
(b)
(1)
In any county, if the county legislative body creates a county records commission, then the county legislative body is authorized to:
(A)
Appropriate such funds as may be required for carrying out of the purposes of this chapter, including, but not limited to, the purchase or leasing of equipment, the equipping of an office and the payment of the expenses of the office, the furnishing of secretaries and clerical help, and the employment of expert advice and assistance;
(B)
Establish and collect, through all entities creating public records, as defined in §
10-7-403(1) and (3)
, except for the office of the county register, an archives and record management fee not to exceed five dollars ($5.00) per each record filed by the entities creating the public records; and
(C)
Establish and collect, through the clerks of court, an archives and record management fee not to exceed five dollars ($5.00) per public record, as defined in §
10-7-403(2)
, filed with the clerks of court for the purpose of initiating a legal proceeding.
(2)
Funds collected through these fees must be designated exclusively for duplicating, storing, and maintaining any records required by law to be permanently kept.
Acts 1959, ch. 253, § 7; 1968, ch. 507, § 2; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A., § 15-508; Acts 2005, ch. 372, § 1; 2006, ch. 651, § 1; 2009, ch. 520, §§ 1, 2; 2010, ch. 1101, § 1.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-409 - Charges for copies of records authorized

The county records commission has the power to establish charges for and to collect such charges for making and furnishing or enlarging copies of records.
Acts 1959, ch. 253, § 8; T.C.A., § 15-509.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-410 - Reproductions admissible as evidence

Any reproduction of any record herein authorized to be made shall be deemed to be the original of the record so reproduced for all purposes, and any facsimile of such record duly certified to be such by the officer or clerk charged by law with the custody thereof shall be admissible as evidence in any court or proceeding in this state, and shall have the same force and effect as would the original of the document or a certified copy thereof if made from the original record, document or paper.
Acts 1959, ch. 253, § 10; T.C.A., § 15-510.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-411 - Rules and regulations of commission

(a)
The county records commission has the authority to promulgate reasonable rules and regulations pertaining to the making, filing, storing, exhibiting and copying of the reproductions of records authorized by this chapter.
(b)
Such rules and regulations shall provide, but not be limited to, the following:
(1)
Standards and procedures for the reproduction of records for security or for disposal of original records in all county offices;
(2)
Procedures for compiling and submitting to all county offices lists, schedules or time tables for disposition of particular records within the county; and
(3)
Procedures for the physical destruction or other disposition of public records.
(c)
All rules and regulations shall be approved by a majority of the voting members of the county public records commission. The chair of the commission shall sign all rules and regulations on behalf of the commission.
Acts 1959, ch. 253, § 11; T.C.A., § 15-511; Acts 1991, ch. 369, § 4; 1994, ch. 884, §§ 6, 7.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-412 - Destruction of public records authorized - Terminated mortgages, deeds of trust, chattel mortgages

The county records commission has the right to authorize the destruction of any and all public records as defined in §
10-7-403
pertaining to all mortgages and deeds of trust on personal property and chattel mortgages, the terms of which have expired or the conditions of which have been complied with in their entirety; provided, that no such document or record of the county register's office shall be destroyed without the consent of the county register; and provided further, that no such mortgages and deeds of trust on personal property and chattel mortgages shall be destroyed without a majority vote of the county records commission.
Acts 1963, ch. 304, § 1; 1967, ch. 105, § 1; 1977, ch. 486, § 3; T.C.A., § 15-512.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-413 - Preservation of records of permanent value

(a)
Before any records other than "temporary records" and/or "working papers" as defined in §
10-7-301
are destroyed, after being so authorized by the county public records commission, ninety (90) days' notice shall be given to the state librarian and archivist, whereupon the state archivist or the archivist's representative shall examine the records approved for disposal and shall take into the archivist's possession, for preservation in the state library and archives, any records the archivist believes to be of value for permanent preservation. If a county public records commission does not receive a response from the state library and archives within nine (9) months of submitting the notice required under this subsection (a), the county public records commission may proceed with the destruction of the records which were the subject of the notice.
(b)
The county public records commission has the right to authorize the lamination of certain original records such as wills, will books, deeds, deed books, marriage licenses, marriage bonds, marriage registers, and other records which are to be permanently preserved.
Acts 1971, ch. 242, § 1; 1977, ch. 486, § 2; T.C.A., § 15-513; Acts 1991, ch. 369, § 5; 1994, ch. 884, § 8; 1998, ch. 793, § 2; 1999, ch. 167, §§ 5, 6.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 4 - COUNTY PUBLIC RECORDS COMMISSION (§§ 10-7-401 — 10-7-414) › Section 10-7-414 - Transfer of records to institutions or to state library and archives to be held for historical purposes - Funds for transfer and maintenance of records

(a)
The county public records commission, after authorizing destruction of any public records and after examination of these records by the state librarian and archivist or the state librarian and archivist's representative in accordance with §
10-7-413
, may authorize, by majority vote, to place any document or record which would otherwise be destroyed in the custody of a local or regional public library, a local, regional, or state college library, or the county or regional historical society, to be held for historical purposes.
(b)
After custody of any document or record is given to any designated institution, the county public records commission, upon majority vote, may transfer custody of any document or record to another designated institution after giving one (1) month's notice to the institution originally designated. Further, upon request of the state librarian and archivist, the county public records commission may cause the transfer of any of the documents or records from a designated institution to the state library and archives.
(c)
The county public records commission is authorized to expend funds appropriated by the governing body of the county for the purpose of transferring these documents and records, and may also expend funds so appropriated for maintenance of these documents and records at any of the designated institutions.
Acts 1977, ch. 486, § 4; T.C.A., § 15-514.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-501 - Reproduction of state records on film

The head of any department, commission, board, or agency of the state government may cause any or all records kept by such head or it to be photographed, microphotographed or reproduced on film; provided, that the microfilm project has been evaluated and approved by the division of records management of the department of state. Such photographic film shall comply with the minimum standards of quality approved for permanent photographic records by the national bureau of standards, and the device used to reproduce such records on film shall be one which accurately reproduces the original thereof in all details.
Amended by 2013 Tenn. Acts, ch. 207,s 7, eff. 4/23/2013.
Acts 1947, ch. 26, § 1; C. Supp. 1950, § 255.93 (Williams, § 1034.80); Acts 1977, ch. 38, § 1; T.C.A. (orig. ed.), § 15-301; Acts 1981, ch. 364, § 3.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-502 - Photographic copy deemed original record

(a)
Any photograph, microphotograph or photographic film of any state, county, or municipal public record is deemed to be an original record for all purposes, including introduction into evidence in all courts or administrative agencies.
(b)
A transcript, exemplification, or certified copy thereof shall, for all purposes recited therein, be deemed to be a transcript, exemplification or certified copy of the original.
Acts 1947, ch. 26, § 3; C. Supp. 1950, § 255.93 (Williams, § 1034.82); T.C.A. (orig. ed.), § 15-303; Acts 1991, ch. 369, § 6.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-507 - Records of convictions of traffic and other violations - Availability

Any public official having charge or custody of or control over any public records of convictions of traffic violations or any other state, county or municipal public offenses shall make available to any citizen, upon request, during regular office hours, a copy or copies of any such record requested by such citizen, upon the payment of a reasonable charge or fee therefor. Such official is authorized to fix a charge or fee per copy that would reasonably defray the cost of producing and delivering such copy or copies.
Acts 1974, ch. 581, § 1; T.C.A., § 15-308.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-508 - Access to records - Records of archival value - Retention or disposal of records

(a)
The secretary of state or the secretary of state's designated representative, the state librarian and archivist, and the comptroller of the treasury or the comptroller's designated representative for purposes of audit, shall be accorded access to and may examine and receive any public records or writings, whether or not they are subject to public inspection. They shall maintain inviolate any privileged or confidential information so acquired and any record or writing so defined by law.
(b)
The state librarian and archivist or an archivist designated by the state librarian and archivist and the secretary of state or a records analyst designated by the secretary of state shall be accorded access to and may examine any confidential public records for the purpose of determining, in consultation with the agency head or a representative of the agency which has title to the records, whether such records are records of archival value or whether such records are properly filed or designated as confidential. If the state librarian and archivist or such representative, the secretary of state or such representative and the agency head or such representative should determine that certain administrative or otherwise open public records have been inappropriately filed and designated as confidential public records, then such records shall be removed from the designation of confidential and filed within the appropriate level of access designation. Such access to appraise the archival value of such confidential records shall be provided for in the scheduling of retention periods through appropriate records disposition authorizations which are reviewed and approved by the public records commission.
(c)
Records determined to be of archival value shall be retained as provided in rules and regulations for records management of records of archival value of the public records commission, and those confidential records determined not to be of archival value shall be disposed of by authorized means and in accordance with approved records disposition authorizations.
Amended by 2013 Tenn. Acts, ch. 207, Secs.s 8, s 9 eff. 4/23/2013.
Acts 1978, ch. 544, § 2; T.C.A., § 15-309; Acts 1984, ch. 947, § 3.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-509 - Disposition of records

(a)
The disposition of all state records shall occur only through the process of an approved records disposition authorization.
(b)
Records authorized for destruction shall be disposed of according to the records disposition authorization and shall not be given to any unauthorized person, transferred to another agency, political subdivision, or private or semiprivate institution.
Acts 1978, ch. 544, § 2; T.C.A., § 15-310.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-510 - Transfer of documents from criminal cases to not - for - profit depositories

(a)
The district attorney general of a judicial district, after giving written notice of the proposed transfer prior to such transfer to the presiding officer of the legislative body in which such record, document or evidence is located, may permanently transfer custody and ownership of all original records, documents and physical evidence in the district attorney general's possession that was collected, compiled and maintained in a particular criminal case or investigation to a university or other institution of higher education, museum, library or other not-for-profit corporation organized for the primary purpose of preserving and displaying items of historical significance, if:
(1)
The university, museum, library or not-for-profit corporation has formally requested transfer of the records, documents and evidence in a particular case or investigation;
(2)
The documents, records and evidence requested are, in the opinion of such district attorney general, of historical significance and their display would enhance public understanding, education or appreciation of a particular time or event in history;
(3)
The documents, records and evidence requested have by operation of law become public records; and
(4)
The district attorney general or clerk duplicates or photographs all documents and records transferred in a manner approved by the public records commission.
(b)
If such original records, documents or physical evidence are in the sole custody of the criminal court clerk of any judicial district, such clerk may permanently transfer custody and ownership of such records, documents or physical evidence with the approval of the district attorney general of the appropriate judicial district, after giving written notice of the proposed transfer prior to such transfer to the presiding officer of the legislative body for the jurisdiction in which such record, document or evidence is located.
(c)
If it is determined that such documents, records and evidence are to be transferred, the district attorney general shall make the final decision as to the date, time and method by which such transfer is effectuated.
(d)
Upon the transfer of such documents, records and evidence as provided by this section, any party desiring to view such material shall do so at the site where the material has been transferred.
(e)
As used in this section, "historical significance" means that the event giving rise to the documents, records or evidence being transferred occurred twenty (20) years or more prior to April 18, 1994.
(f)
This section does not apply to records or documents which are made confidential by any provision of law.
Acts 1994, ch. 826, § 1.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-511 - Preservation of records of permanent value

Responsibility for providing trained staff and appropriate equipment necessary to produce and store microfilm reproductions of official, permanent value bound volume records created by the various county and municipal governments of the state is hereby vested in the state library and archives. To implement this security microfilming program, the state librarian and archivist is authorized to develop a priority listing of essential records based on retention schedules developed by the county technical assistance service and the municipal technical advisory service. This priority listing of essential records may be revised from time to time to accommodate critical needs in individual counties or municipalities or to reflect changes in retention schedules. The camera negative of the microfilmed records shall be stored in the security vault at the state library and archives and duplicate rolls of these microfilmed records shall be made available to county and municipal governments on a cost basis.
Acts 1971, ch. 242, § 1; 1977, ch. 486, § 2; T.C.A., 15-513; Acts 1991, ch. 369, § 5; 1994, ch. 884, § 8; Acts 1999, ch. 167, §§ 5, 6.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-512 - Electronic mail communications systems - Monitoring of electronic mail communications - Policy required

(a)
On or before July 1, 2000, the state or any agency, institution, or political subdivision thereof that operates or maintains an electronic mail communications system shall adopt a written policy on any monitoring of electronic mail communications and the circumstances under which it will be conducted.
(b)
The policy shall include a statement that correspondence of the employee in the form of electronic mail may be a public record under the public records law and may be subject to public inspection under this part.
Acts 1999, ch. 304, § 2.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-514 - Subscription service required to view military discharge record over internet

A county register shall not cause a military discharge record recorded in the office of the county register to be viewed over the internet except through a subscription service approved by the county register.
Acts 2003, ch. 292, § 1.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-516 - Information relating to security systems

Notwithstanding any other law to the contrary, any information relating to security systems for any property including, but not limited to, all records pertaining to licensure or registration by owners of such systems, information, photos, presentations, schematics, surveys, or any other information related to such security systems held or kept by any governmental entity, shall be treated as confidential and shall not be open for public inspection by members of the public.
Acts 2011, ch. 168, § 1.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 5 - MISCELLANEOUS PROVISIONS (§§ 10-7-501 — 10-7-517) › Section 10-7-517 - Referral of certain legislation creating exception to open records requirement to government operations committee

(a)
Any legislation of the house of representatives that creates an exception to the open records requirement of §
10-7-503
deeming records of public entities to be open for inspection by the public must be referred to the government operations committee according to the rules of the house of representatives.
(b)
After review under subsection (a), the government operations committee of the house of representatives shall give the legislation a positive, neutral, or negative recommendation.
(c)
The government operations committee of the house of representatives, unless it is designated as the appropriate standing committee, shall not delay or prevent consideration of the legislation by the house of representatives by withholding the committee's recommendation.
Added by 2019 Tenn. Acts, ch. 221,s 1, eff. 7/1/2019.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 6 - PUBLIC APPOINTMENTS (§§ 10-7-601 — 10-7-607) › Section 10-7-601 - Short title

Sections
10-7-601
- 10-7-606 shall be known and may be cited as the "Open Appointments Act."
Acts 1992, ch. 766, § 2.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 6 - PUBLIC APPOINTMENTS (§§ 10-7-601 — 10-7-607) › Section 10-7-602 - Definitions

As used in §§
10-7-601
- 10-7-606, unless the context otherwise requires:
(1)
(A)
"Agency" means a state board, commission, council, committee, authority, task force, or other similar multi-member agency created by statute, having state-wide jurisdiction;
(B)
"Agency" does not include any such entity composed entirely of ex officio members or popularly elected members, except where such agency includes one (1) or more members of the general assembly. "Agency" also does not include any interstate compact;
(2)
"Secretary" means the secretary of state; and
(3)
(A)
"Vacancy" or "vacant agency position" means:
(i)
A vacancy in an existing agency; or
(ii)
A new, unfilled agency position;
(B)
"Vacancy" does not mean:
(i)
A vacant position on an agency composed exclusively of persons employed by a political subdivision or another agency; or
(ii)
A vacancy to be filled by a person required to have a specific title or position.
Acts 1992, ch. 766, § 3; 1993, ch. 162, § 1.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 6 - PUBLIC APPOINTMENTS (§§ 10-7-601 — 10-7-607) › Section 10-7-603 - Data provided secretary

The chair of an existing agency, or the appointing authority for the members of a newly created agency, shall provide the secretary of state, on forms prepared and distributed by the secretary of state, with the following data pertaining to that agency:
(1)
The name of the agency, its mailing address, and telephone number;
(2)
The legal authority for the creation of the agency and the name of the person appointing agency members;
(3)
The powers and duties of the agency;
(4)
The number of authorized members, together with any prescribed restrictions on eligibility, such as employment experience or geographical representation;
(5)
The dates of commencement and expiration of the membership terms and the expiration date of the agency, if any;
(6)
The compensation of members, and appropriations or other funds available to the agency;
(7)
The regular meeting schedule, if any, and approximate number of hours per month of meetings or other activities required of members;
(8)
The roster of current members, including mailing addresses and telephone numbers; and
(9)
A breakdown of the membership showing distribution by county and legislative district and, only if the member has voluntarily supplied the information, the sex and race of the members. Such breakdown shall not include such information on ex officio and popularly elected members.
Acts 1992, ch. 766, § 4; 1993, ch. 162, § 2.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 6 - PUBLIC APPOINTMENTS (§§ 10-7-601 — 10-7-607) › Section 10-7-604 - Updating and publishing data

The secretary of state shall provide for annual updating of the required data and shall annually arrange for the publication of the compiled data from all agencies on or about November 15 of each year. Copies of the compilation shall be delivered to the governor and the general assembly. Copies of the compilation shall be made available by the secretary to any interested person at cost, and copies shall be available for viewing by interested persons.
Acts 1992, ch. 766, § 5.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 6 - PUBLIC APPOINTMENTS (§§ 10-7-601 — 10-7-607) › Section 10-7-605 - Vacancies

The chair of an existing agency shall notify the secretary of a vacancy scheduled to occur in the agency as a result of the expiration of membership terms, at least forty-five (45) days before the vacancy occurs. The chair of an existing agency shall give written notification to the secretary of each vacancy occurring as a result of newly created agency positions and of every other vacancy occurring for any reason other than the expiration of membership terms as soon as possible upon learning of the vacancy and in any case within fifteen (15) days after the occurrence of the vacancy. The appointing authority for newly created agencies shall give written notification to the secretary of all vacancies in the new agency within fifteen (15) days after the creation of the agency. Monthly, the secretary shall publish a list of all vacancies of which the secretary has been so notified. Notice of a vacancy shall be published until the appointing authority notifies the secretary that the vacancy has been filled. Such notice shall be given within fifteen (15) days of the appointment. One (1) copy of the listing shall be made available at the office of the secretary to any interested person. The secretary shall distribute by mail copies of the listings to requesting persons. The secretary may charge a duplication fee to cover the actual cost of providing such listings.
Acts 1992, ch. 766, § 6; 1993, ch. 162, § 3.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 6 - PUBLIC APPOINTMENTS (§§ 10-7-601 — 10-7-607) › Section 10-7-606 - Annual report

Together with the compilation required in §
10-7-604
, the secretary shall annually deliver to the governor and the general assembly a report containing the following information:
(1)
The number of vacancies occurring in the preceding year;
(2)
The number of vacancies occurring as a result of scheduled ends of terms, unscheduled vacancies and the creation of new positions;
(3)
Breakdowns by county, legislative district and, if known, the sex and race for members whose agency membership terminated during the year and appointees to the vacant positions; and
(4)
The names of any agencies which have not complied with the requirements of §§
10-7-601
- 10-7-606.
Acts 1992, ch. 766, § 7.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 7 - MUNICIPAL RECORDS (§§ 10-7-701 — 10-7-702) › Section 10-7-701 - Public records - Temporary records

All documents, papers, records, books of account, and minutes of the governing body of any municipal corporation, or of any office or department of any municipal corporation, within the definition of "permanent records," "essential records," and/or "records of archival value," as defined in §
10-7-301
, constitute "public records" of the municipal corporation. All documents, papers, or records of any municipal corporation or of any office or department of the municipal corporation that constitute "temporary records" and/or "working papers" within the definition set forth in §
10-7-301(13) and (14)
constitute "public records" of the municipality, except that "temporary records" may be scheduled for disposal as authorized in this part.
Acts 1999, ch. 167, § 1.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 7 - PUBLIC RECORDS (§§ 10-7-101 — 10-7-702) › Part 7 - MUNICIPAL RECORDS (§§ 10-7-701 — 10-7-702) › Section 10-7-702 - Retention schedules

(a)
The municipal technical advisory service, a unit of the Institute for Public Service of the University of Tennessee, is authorized to compile and print, in cooperation with the state library and archives, records retention manuals which shall be used as guides by municipal officials in establishing retention schedules for all records created by municipal governments in the state.
(b)
Notwithstanding any law to the contrary, the governing body of any municipality may by resolution authorize the disposal of any permanent paper record of the municipality when the record has been photocopied, photostated, filmed, microfilmed, preserved by microphotographic process, or reproduced onto computer or removable computer media, or any appropriate electronic medium, in accordance with §
10-7-121
. Other records of the municipality may be disposed of when the retention period that is prescribed in the retention schedule used by the municipality has expired. For purposes of this subsection (b), disposal includes destruction of the record. A municipality may adopt reasonable rules and policies relative to the making, filing, storing, exhibiting, copying and disposal of municipal records.
Amended by 2014 Tenn. Acts, ch. 648,s 3, eff. 7/1/2014.
Acts 1999, ch. 167, § 1; 2003, ch. 55, § 1.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 8 - CONFIDENTIALITY OF LIBRARY RECORDS (§§ 10-8-101 — 10-8-103) › Section 10-8-101 - Chapter definitions

As used in this chapter, unless the context otherwise requires:
(1)
"Library" means:
(A)
A library that is open to the public and established or operated by:
(i)
The state, a county, city, town, school district or any other political subdivision of the state;
(ii)
A combination of governmental units or authorities;
(iii)
A university or community college; or
(B)
Any private library that is open to the public; and
(2)
"Library record" means a document, record, or other method of storing information retained by a library that identifies a person as having requested or obtained specific information or materials from such library. "Library record" does not include nonidentifying material that may be retained for the purpose of studying or evaluating the circulation of library materials in general.
Acts 1988, ch. 889, § 1.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 8 - CONFIDENTIALITY OF LIBRARY RECORDS (§§ 10-8-101 — 10-8-103) › Section 10-8-102 - Disclosure prohibited - Exceptions

(a)
Except as provided in subsection (b), no employee of a library shall disclose any library record that identifies a person as having requested or obtained specific materials, information, or services or as having otherwise used such library. Such library records shall be considered an exception to §
10-7-503
.
(b)
Library records may be disclosed under the following circumstances:
(1)
Upon the written consent of the library user;
(2)
Pursuant to the order of a court of competent jurisdiction; or
(3)
When used to seek reimbursement for or the return of lost, stolen, misplaced or otherwise overdue library materials.
Acts 1988, ch. 889, § 1.
2023 Tennessee Code › Title 10 - PUBLIC LIBRARIES, ARCHIVES AND RECORDS (§§ 10-1-101 — 10-8-103) › Chapter 8 - CONFIDENTIALITY OF LIBRARY RECORDS (§§ 10-8-101 — 10-8-103) › Section 10-8-103 - Applicability

This chapter shall apply to libraries included within chapters 1 and 3-5 of this title.
Acts 1988, ch. 889, § 1.
2023 Tennessee Code › Title 11 - NATURAL AREAS AND RECREATION (§§ 11-1-101 — 11-25-119) › Chapter 1 - DEPARTMENT OF ENVIRONMENT AND CONSERVATION (§§ 11-1-101 — 11-1-118) › Section 11-1-103 - Cooperation with wildlife resources agency - Relationships between divisions

The several divisions located within the department of environment and conservation shall cooperate with the state wildlife resources agency, and the employees of the divisions shall lend whatever assistance is necessary to carry out the game and fish laws. Likewise, the employees of the state wildlife resources agency shall cooperate with the other divisions in the department and lend assistance whenever it is deemed necessary by the commissioner of environment and conservation, it being the purpose to coordinate fully the activities of the state wildlife resources agency with other conservation activities in the department. In the event any controversy shall arise in the department between any of the various divisions therein as to their respective duties and functions, the commissioner shall have authority to make the final decision concerning the controversy, and to define the respective limits of authority of each division.
Acts 1949, ch. 50, § 19; C. Supp. 1950, § 255.69A (Williams, § 5120.37); impl. am. Acts 1959, ch. 9, § 11; impl. am. Acts 1963, ch. 169, § 3; impl. am. Acts 1974, ch. 481, §§ 4, 6; T.C.A. (orig. ed.), § 11-103.
2023 Tennessee Code › Title 11 - NATURAL AREAS AND RECREATION (§§ 11-1-101 — 11-25-119) › Chapter 1 - DEPARTMENT OF ENVIRONMENT AND CONSERVATION (§§ 11-1-101 — 11-1-118) › Section 11-1-104 - Political activities of officers and employees

No member, employee or officer of the department of environment and conservation shall use such member's, employee's or officer's official authority or influence for the purpose of interfering with an election or affecting the results thereof, or for the purpose of coercing the political action of any person or body. Failure to comply with the express purpose of this section constitutes grounds for immediate dismissal.
Amended by 2013 Tenn. Acts, ch. 93,s 1, eff. 4/8/2013.
Acts 1939, ch. 217, § 4; C. Supp. 1950, § 255.68 (Williams, § 255.75d); impl. am. Acts 1959, ch. 9, § 11; impl. am. Acts 1963, ch. 169, § 3; T.C.A. (orig. ed.), § 11-104.
2023 Tennessee Code › Title 11 - NATURAL AREAS AND RECREATION (§§ 11-1-101 — 11-25-119) › Chapter 1 - DEPARTMENT OF ENVIRONMENT AND CONSERVATION (§§ 11-1-101 — 11-1-118) › Section 11-1-105 - Acquisition of land by gift, purchase, or condemnation - Lands to be sought - Titles to state - Approval by attorney general and reporter - Recommendations to general assembly

(a)
The department of environment and conservation has the full power to acquire by gift, devise or purchase, or by the exercise of the power of eminent domain, areas, properties, lands, or any estate or interest therein, of scenic beauty, material or recreational utility, historic interest, remarkable phenomena or any other unusual features which in the judgment of the department should be acquired, preserved, and maintained for the use, observation, education, health, and pleasure of the people of Tennessee; provided, that such authority of acquisition shall be within the limits of any appropriations which may be made by the general assembly for the purchase of such properties, and the department shall have no power to purchase or contract for the purchase of any property beyond the amount contained in such appropriation.
(b)
The department has the power to institute and prosecute on behalf of the state of Tennessee any proceedings in the exercise of the power of eminent domain for the acquisition of such properties for public use in accordance with the laws relating to the exercise of such right and power.
(c)
All contracts shall be made and all titles shall be taken in the name of the state of Tennessee. The title shall be examined and approved by the attorney general and reporter before any property shall be purchased or acquired by condemnation.
(d)
The department may make recommendations to the general assembly of any other areas or properties for acquisition for which no appropriation may be made.
(e)
The department shall make diligent effort to obtain by gift lands or other property for park purposes.
(f)
All areas or properties so acquired shall be taken and held by the state for park purposes and the control and management thereof shall be vested in the department.
Acts 1925, ch. 55, §§ 3, 4; Shan. Supp., §§3047a3, 3047a4; mod. Code 1932, §§ 5196, 5199; impl. am. Acts 1937, ch. 33, § 69; impl. am. Acts 1959, ch. 9, § 11; impl. am. Acts 1963, ch. 169, § 3; T.C.A. (orig. ed.), § 11-105; Acts 1992, ch. 693, § 11.
2023 Tennessee Code › Title 11 - NATURAL AREAS AND RECREATION (§§ 11-1-101 — 11-25-119) › Chapter 1 - DEPARTMENT OF ENVIRONMENT AND CONSERVATION (§§ 11-1-101 — 11-1-118) › Section 11-1-106 - Personal property - Acquiring and holding

The department is empowered to receive by bequest, gift, or otherwise, money or other personal property for park purposes, to be held and used under §
11-1-105
.
Acts 1925, ch. 55, § 4-a, as added by Acts 1927, ch. 57, § 1; Code 1932, § 5197; impl. am. Acts 1937, ch. 33, § 69; T.C.A. (orig. ed.), § 11-106; Acts 1992, ch. 693, § 12.
2023 Tennessee Code › Title 11 - NATURAL AREAS AND RECREATION (§§ 11-1-101 — 11-25-119) › Chapter 1 - DEPARTMENT OF ENVIRONMENT AND CONSERVATION (§§ 11-1-101 — 11-1-118) › Section 11-1-107 - Power to convey to federal government

(a)
In the event any property at any time acquired lies in the designated area of the Great Smoky Mountain National Park, the department is empowered to convey same to the federal government as a part of the national park.
(b)
Any money so received shall be deposited with the state treasurer to the credit of the department and disbursed upon the warrant or written order of the commissioner.
Acts 1925, ch. 55, § 4-a, as added by Acts 1927, ch. 57, § 1; Code 1932, § 5198; impl. am. Acts 1937, ch. 33, §§ 69, 70a; T.C.A. (orig. ed.), § 11-107.
2023 Tennessee Code › Title 11 - NATURAL AREAS AND RECREATION (§§ 11-1-101 — 11-25-119) › Chapter 1 - DEPARTMENT OF ENVIRONMENT AND CONSERVATION (§§ 11-1-101 — 11-1-118) › Section 11-1-108 - System of development and administration of land - Rules and regulations - Accounting for revenues

(a)
The department shall make a careful study of lands in the state suitable for park purposes and shall formulate and adopt a system for the proper development, preservation, and administration thereof.
(b)
The department has the power to make rules and regulations and to promulgate the same for the management and control of this property for park purposes not inconsistent with the powers and restrictions herein.
(c)
All revenue which may be derived from such property shall be accounted for by itemized annual statements, and shall go into the state treasury for state purposes; provided, that the commissioner, with the approval of the state building commission, may pledge the revenues derived from any park facility to pay for the lease or purchase of such park facility and the amounts which may be so pledged shall be applied as provided in such pledge.
Acts 1925, ch. 55, § 4; Shan. Supp., § 3047a4; Code 1932, § 5199; impl. am. Acts 1937, ch. 33, §§ 69, 70a; Acts 1974, ch. 775, §1; T.C.A. (orig. ed.), § 11-108; Acts 1992, ch. 693, § 13.