2023 Texas Statutes › Government Code › Title 4 - Executive Branch › Subtitle D - History, Culture, and Education › Chapter 441 - Libraries and Archives › Subchapter L. Preservation and Management of State Records and Other Historical Resources › Section 441.182. State Records Management Program

Sec. 441.182.  STATE RECORDS MANAGEMENT PROGRAM.  (a)  The commission shall assist state agencies in managing state records in accordance with this subchapter and rules adopted under this subchapter.
(b)  The director and librarian shall designate a state records administrator to administer the state records management program.
(c)  Under the direction of the director and librarian, the state records administrator shall:
(1)  provide training, consultative services, and informational material to agency heads, records management officers, and other staff to assist them in establishing and administering records management programs in each state agency as required under Section 441.183;
(2)  review and recommend to the director and librarian the approval or disapproval of state agency records retention schedules submitted under Section 441.185 and records destruction requests submitted under Section 441.187;
(3)  advise the director and librarian and the commission on all matters concerning the management of state records;
(4)  maintain in a safe and secure manner all state records in the physical custody of the program under Subsection (e);
(5)  preserve the confidentiality of all confidential state records in the physical custody of the program under Subsection (e);  and
(6)  perform other duties as this subchapter or the director and librarian may require.
(d)  Under the direction of the director and librarian, the state records administrator shall also assist in carrying out the duties of the commission and the director and librarian relating to the management of local government records under Subtitle C, Title 6, Local Government Code, and Subchapter J.
(e)  As part of the records management program established under this section, the commission shall:
(1)  operate the state records center for the economical and efficient storage, accessibility, protection, and final disposition of inactive and vital state records;
(2)  perform micrographic and other imaging services for the protection, accessibility, and preservation of state records;
(3)  provide a mandatory or optional, as determined by the commission, training and continuing education program to records management officers to assist them in administering records management programs in each state agency as required under this subchapter;  and
(4)  provide, with the cooperation of the Department of Information Resources, training for records management and information technology staff to assist them in managing records in an electronic format.
(f)  In addition to the duties prescribed by Subsection (e), the commission may provide for or oversee other records storage, micrographics, and imaging services as may become necessary to manage state records efficiently and economically.
(g)  The commission may recover costs through the assessment of fees for services provided under Subsections (c)(1), (e), and (f).
(h)  Repealed by Acts 2003, 78th Leg., ch. 285, Sec. 31(15).
Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.  Amended by Acts 1999, 76th Leg., ch. 321, Sec. 1, eff. Sept. 1, 1999;  Acts 2003, 78th Leg., ch. 285, Sec. 31(15), eff. Sept. 1, 2003.