2023 Oregon Revised Statutes › Volume : 11 - Juvenile Code, Human Services › Chapter 419A - Juvenile Code: General Provisions and Definitions › Section 419A.255 - Maintenance; disclosure; exceptions to confidentiality.

(1)(a) The clerk of the court shall maintain a record of each case and a supplemental confidential file for each case, except as otherwise provided in ORS 7.120.
(b) The record of the case shall be withheld from public inspection but is open to inspection by the following:
(A) The judge of the juvenile court and those acting under the judge’s direction;
(B) The child;
(C) The ward;
(D) The youth;
(E) The adjudicated youth;
(F) The parent or guardian of the child, ward, youth or adjudicated youth;
(G) The guardian ad litem for the parent;
(H) A person allowed to intervene in a proceeding involving the child, ward, youth or adjudicated youth;
(I) The court appointed special advocate, and a representative of a CASA Volunteer Program as defined in ORS 184.489, when reasonably necessary for the appointment or supervision of court appointed special advocates;
(J) The attorneys or prospective appellate attorneys for any of the persons listed in subparagraphs (B) to (I) of this paragraph;
(K) The surrogate;
(L) Service providers in the case;
(M) The district attorney or assistant attorney general representing a party in the case;
(N) The juvenile department;
(O) The Department of Human Services;
(P) The Oregon Youth Authority; and
(Q) Any other person or entity allowed by the court pursuant to ORS 419A.258.
(c) The following are entitled to copies of the record of the case:
(A) The judge of the juvenile court and those acting under the judge’s direction;
(B) A party to the extent permitted under ORS 419B.875 (2) or 419C.285 (2);
(C) A guardian ad litem for a parent to the same extent the parent is permitted to copies under ORS 419B.875 (2) or 419C.285 (2);
(D) Persons listed in paragraph (b)(J) to (P) of this subsection; and
(E) Any other person or entity allowed by the court pursuant to ORS 419A.258.
(2)(a) Reports and other material relating to the child, ward, youth or adjudicated youth’s history and prognosis in the record of the case or the supplemental confidential file are privileged and, except at the request of the child, ward, youth or adjudicated youth, shall be withheld from public inspection except that inspection is permitted as set forth in subsection (1)(b) of this section and paragraph (b) of this subsection. The offer or admission of reports and other material in the record of the case or the supplemental confidential file as exhibits in a hearing or trial does not waive or otherwise change the privileged status of the reports and other material, except for purposes of the hearing or trial in which the reports and other material are offered or admitted. Once offered as an exhibit, reports and other material relating to the child, ward, youth or adjudicated youth’s history and prognosis that were maintained in the supplemental confidential file become part of the record of the case but are subject to paragraph (e) of this subsection.
(b) A supplemental confidential file is open to inspection by the following:
(A) The judge of the juvenile court and those acting under the judge’s direction;
(B) The parent or guardian of the child or ward in a dependency case;
(C) The guardian ad litem for the parent of a child or ward in a dependency case;
(D) The parent or guardian of the youth or adjudicated youth in a delinquency case if the youth or adjudicated youth consents to, or the court authorizes, inspection;
(E) The guardian ad litem for the parent of a youth or adjudicated youth in a delinquency case if the youth or adjudicated youth consents to, or the court authorizes, inspection;
(F) A person allowed to intervene in a proceeding involving the child, ward, youth or adjudicated youth;
(G) The court appointed special advocate, and a representative of a CASA Volunteer Program as defined in ORS 184.489, when reasonably necessary for the appointment or supervision of court appointed special advocates;
(H) The surrogate;
(I) Service providers in the case;
(J) The attorneys or prospective appellate attorneys for:
(i) The child;
(ii) The ward;
(iii) The youth;
(iv) The adjudicated youth;
(v) The parent or guardian of the child, ward, youth or adjudicated youth;
(vi) The guardian ad litem for the parent;
(vii) A person allowed to intervene in a proceeding involving the child or ward in a dependency case; or
(viii) The court appointed special advocate and a representative of a CASA Volunteer Program as defined in ORS 184.489;
(K) The district attorney or assistant attorney general representing a party in the case;
(L) The juvenile department;
(M) The Department of Human Services;
(N) The Oregon Youth Authority; and
(O) Any other person or entity allowed by the court pursuant to ORS 419A.258.
(c) The supplemental confidential file in cases under ORS 419C.005 may be disclosed to the superintendent of the school district in which the adjudicated youth resides or the superintendent’s designee.
(d) The following are entitled to copies of material maintained in the supplemental confidential file:
(A) The judge of the juvenile court and those acting under the judge’s direction;
(B) Service providers in the case;
(C) School superintendents and their designees in cases under ORS 419C.005;
(D) Attorneys designated under subsection (2)(b)(J) of this section;
(E) The district attorney or assistant attorney general representing a party in the case;
(F) The juvenile department;
(G) The Department of Human Services;
(H) The Oregon Youth Authority;
(I) The court appointed special advocate, and a representative of a CASA Volunteer Program as defined in ORS 184.489, when reasonably necessary for the appointment or supervision of court appointed special advocates; and
(J) Any other person or entity allowed by the court pursuant to ORS 419A.258.
(e) A person that obtains copies of material in the supplemental confidential file pursuant to paragraph (d) of this subsection is responsible for preserving the confidentiality of the material in the supplemental confidential file. A service provider, school superintendent or superintendent’s designee who obtains copies of such material shall destroy the copies upon the conclusion of involvement in the case.
(3) Except as otherwise provided in subsection (5) of this section, no information appearing in the record of the case or in the supplemental confidential file may be disclosed to any person not described in subsections (1)(b) and (2)(b) of this section, respectively, without the consent of the court, except for purposes of evaluating the child, ward, youth or adjudicated youth’s eligibility for special education as provided in ORS chapter 343, and no such information may be used in evidence in any proceeding to establish criminal or civil liability against the child, ward, youth or adjudicated youth, whether such proceeding occurs after the child, ward, youth or adjudicated youth has reached 18 years of age or otherwise, except for the following purposes:
(a) In connection with a presentence investigation after guilt has been admitted or established in a criminal court.
(b) In connection with a proceeding in another juvenile court concerning the child, ward, youth or adjudicated youth or an appeal from the juvenile court.
(4)(a) When a person described in subsection (1)(b)(M), (N), (O) or (P) of this section inspects or obtains copies of reports, materials or documents under this subsection or under subsection (1) or (2) of this section, the person may not use or disclose the reports, materials or documents, except:
(A) As provided in this subsection or under subsection (1) or (2) of this section;
(B) In the juvenile court proceeding for which the reports, materials or documents were sought or disclosed;
(C) With the consent of the court; or
(D) As provided in ORS 419A.253.
(b) Nothing in this section prohibits the district attorney or assistant attorney general representing a party in a juvenile court proceeding, the juvenile department, the Department of Human Services, the Oregon Youth Authority or other parties in the proceeding or their attorneys from disclosing to each other reports, materials or documents described in subsections (1) and (2) of this section if the disclosure is reasonably necessary to perform official duties related to the involvement of the child, ward, youth or adjudicated youth with the juvenile court or the juvenile department. A person to whom reports, materials or documents are disclosed under this subsection is subject to subsection (3) of this section.
(5)(a) Information contained in the supplemental confidential file that, in the professional judgment of the juvenile counselor, caseworker, school superintendent or superintendent’s designee, teacher or detention worker to whom the information in the supplemental confidential file has been provided, indicates a clear and immediate danger to another person or to society shall be disclosed to the appropriate authority and the person who is in danger from the child, ward, youth or adjudicated youth.
(b) A person that discloses information under paragraph (a) of this subsection has immunity from any liability, civil or criminal, that might otherwise be incurred or imposed for making the disclosure.
(c) Nothing in this subsection affects the provisions of ORS 146.750, 146.760, 419B.035, 419B.040 and 419B.045. The disclosure of information under this subsection does not make the information admissible in any court or administrative proceeding if it is not otherwise admissible.
(6) Notwithstanding any other provision of law, and subject to subsection (8) of this section, the following are not confidential and not exempt from disclosure:
(a) The name and date of birth of the youth or adjudicated youth;
(b) The basis for the juvenile court’s jurisdiction over the youth or adjudicated youth;
(c) The date, time and place of any juvenile court proceeding in which the youth or adjudicated youth is involved;
(d) The act alleged in the petition that if committed by an adult would constitute a crime if jurisdiction is based on ORS 419C.005;
(e) That portion of the juvenile court order providing for the legal disposition of the youth or adjudicated youth when jurisdiction is based on ORS 419C.005;
(f) The names and addresses of the youth or adjudicated youth’s parents or guardians; and
(g) The register described in ORS 7.020 when jurisdiction is based on ORS 419C.005.
(7) Notwithstanding any other provision of law, and subject to subsection (8) of this section, when a youth has been taken into custody under ORS 419C.080, the following information shall be disclosed unless, and only for so long as, there is a clear need to delay disclosure in the course of a specific investigation, including the need to protect the complaining party or the victim:
(a) The youth’s name and age and whether the youth is employed or in school;
(b) The youth offense for which the youth was taken into custody;
(c) The name and age of the adult complaining party and the adult victim, unless the disclosure of such information is otherwise prohibited or restricted;
(d) The identity of the investigating and arresting agency; and
(e) The time and place that the youth was taken into custody and whether there was resistance, pursuit or a weapon used in taking the youth into custody.
(8) Except as provided in ORS 419A.300 and unless otherwise directed by the court, only the juvenile court, the county juvenile department and the Oregon Youth Authority may disclose the information under subsections (6) and (7) of this section if the information is subject to disclosure. The youth authority may disclose only information relating to adjudicated youths committed to the youth authority by order of the juvenile court if the information is subject to disclosure under subsection (6) or (7) of this section.
(9) Nothing in this section limits access to any juvenile court records by an appellate court reviewing a juvenile court order or judgment. Appellate court rules may establish procedures for appellate court access to juvenile records.
(10) Nothing in this section prohibits the court from providing to the administrator as defined in ORS 25.010 the date of entry of a judgment terminating parental rights or the date of entry of a judgment terminating wardship following entry of a judgment of adoption together with the names and dates of birth of the parents and children subject to the judgment.
(11) In addition to any other provision in this section, the Judicial Department may permit county or statewide access to juvenile court records or information by county juvenile departments, the Department of Human Services, the Oregon Youth Authority, district attorney offices, the office of the Attorney General, the Oregon Public Defense Commission, prospective appellate attorneys or public defense providers subject to the following restrictions:
(a) A prospective appellate attorney or public defense provider granted access under this subsection must agree, pursuant to a written agreement with the Judicial Department, to access:
(A) Party information only for purposes of conflicts screening procedures; and
(B) Other records or information about a client only as reasonably necessary for the representation of that client in any juvenile case in which the client is a party, subject to applicable state and federal confidentiality laws.
(b) Any other person or entity granted access under this subsection must agree, pursuant to a written agreement with the department, to access records or information only as authorized and allowed by this section, subject to applicable state and federal confidentiality laws.
(c) The State Court Administrator shall prescribe standards and procedures to implement the provisions of this subsection.
(d) Any person or entity granted access to juvenile court records or information under this subsection must preserve the confidentiality of that information as required under this section.
(12) A petition filed under ORS 419B.851 alleging that a child who is a foreign national is within the jurisdiction of the court, or a motion requesting an implementation plan other than return of a ward to the ward’s parent, is subject to disclosure to the consulate for the child or ward’s country as provided under ORS 419B.851 (3).
(13) Nothing in this section prohibits a guardian appointed under ORS 419B.365 or 419B.366 from disclosing or providing copies of letters of guardianship when so required to fulfill the duties of a guardian.
(14) The court shall cooperate in the sharing of information with a court in another state to facilitate an interstate placement of a child or ward.
(15) Nothing in this section prohibits the Chief Justice of the Supreme Court, the Chief Judge of the Court of Appeals or a presiding judge from permitting access to juvenile court records, including the record of the case and the supplemental confidential file in a juvenile court proceeding, or audio or video recordings of a juvenile court proceeding, by researchers or evaluators for the purposes of developing statistics and performing analyses or audits on the effectiveness, cost and other areas of public interest regarding juvenile court programs and activities in accordance with child welfare and juvenile justice state plans and programs related to Title IV-B and IV-E of the Social Security Act and to the Child Abuse Prevention and Treatment Act (42 U.S.C. 5101 et seq). The Chief Justice shall, by rule or order, establish standards and guidelines for the release of juvenile court information for research and evaluation purposes to ensure confidentiality consistent with state and federal law and to promote consistent statewide application of this subsection. Statistics and analyses released by researchers and evaluators under this subsection may not contain any information that identifies any individual person involved in a juvenile court proceeding.
(16) Subject to subsection (11) of this section, the Oregon Public Defense Commission shall be permitted access to juvenile court records for the purposes of performing the office’s duties as set forth in ORS 151.219 to audit or investigate attorney appointment or representation of a party in a juvenile court proceeding in order to ensure adequate representation of parties in juvenile court proceedings consistent with the child welfare state plan related to Title IV-E of the Social Security Act.
(17) Subject to subsection (11) of this section, the Oregon State Bar shall be permitted access to juvenile court records maintained in the record of the case for the purpose of performing the bar’s duties as set forth in ORS 9.005 to 9.757 to investigate attorney representation of a party in a juvenile court proceeding and in order to ensure adequate representation of parties in juvenile court proceedings consistent with the child welfare state plan related to Title IV-E of the Social Security Act.
(18)(a) A child, ward, youth or adjudicated youth, or the parent or guardian of a child, ward, youth or adjudicated youth who is a party to the juvenile court proceeding, who is entitled to inspect or copy the record of the case under subsection (1)(b) and (c) of this section maintains the right to inspect or copy the record of the case after jurisdiction of the court over the child, ward, youth or adjudicated youth terminates and after the child, ward, youth or adjudicated youth has reached the age of majority.
(b) Notwithstanding ORS 419B.524, a parent of a child, ward, youth or adjudicated youth whose parental rights have been terminated maintains the right that existed under subsection (1)(b) and (c) of this section to inspect or copy the record of the case as the record of the case existed up until the time of entry of the judgment terminating the parent’s parental rights and may obtain a copy of the judgment terminating the parent’s parental rights.
(19) When inspection or copying of the record of the case or of the supplemental confidential file is allowed pursuant to this section, and unless otherwise required by law, the court that maintains the record of the case or the supplemental confidential file is not required to redact the names of, or information about, siblings or other persons contained in the record of the case or the supplemental confidential file.
(20) Nothing in this section prohibits the court, acting as a certifying agency or official as defined in ORS 147.620, from certifying a request under ORS 147.620 and including in the certification document any information obtained from the record of the case or the confidential supplemental file that is necessary to complete the certification.
(21) Nothing in this section prohibits a court from providing to the Department of State Police, pursuant to ORS 163A.030 (11), a copy of an order requiring a youth or adjudicated youth to report as a sex offender or a copy of a form that documents the youth’s or adjudicated youth’s obligation to report as a sex offender. [1993 c.33 §49; 1993 c.234 §3; 1993 c.546 §8; 1995 c.422 §68; 1997 c.724 §§3,4; 1999 c.59 §118; 1999 c.620 §8; 2001 c.904 §11; 2001 c.910 §1; 2003 c.143 §4; 2003 c.229 §9; 2003 c.396 §34a; 2007 c.611 §4; 2008 c.50 §9; 2013 c.417 §§3,11; 2013 c.439 §§7,8; 2014 c.71 §§2,3; 2015 c.293 §§1,2; 2016 c.95 §7; 2017 c.630 §7; 2019 c.430 §18; 2019 c.472 §4; 2021 c.489 §52; 2023 c.281 §61]