reglab/statecodes huggingface dataset:
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-215.41. Sexual Assault Nurse Examiner (SANE) Statewide Coordinator.

Subject to availability of funding, there is established until October 1, 2025, within the District Attorneys Council under the direction of the Executive Coordinator of the District Attorneys Council, the position of Sexual Assault Nurse Examiner (SANE) Statewide Coordinator. The Statewide Coordinator shall oversee forensic medical examination training throughout the state, recruit and develop SANE professionals, create and expand local Sexual Assault Nurse Examiner programs and Sexual Assault Response Team programs throughout this state, and coordinate payments from the Sexual Assault Examination Fund.
Added by Laws 2023, c. 343, § 2, eff. Nov. 1, 2023.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-221. Clerks of court - Consolidation of offices - Court clerk to perform duties.

The office of clerk of the district court, clerk of the county court in all counties and clerk of the superior court in a county in which a superior court is located, are hereby consolidated, and the successor to the clerks of the different courts herein referred to shall be designated and known as the "court clerk" and shall perform all duties now provided by law to be performed by the district clerk, clerk of the county court, and clerk of the superior court.
Added by Laws 1913, c. 161, p. 330, § 1. Amended by Laws 1915, c. 6, § 1.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-225. Consolidation of offices of register of deeds and county clerk.

The office of the register of deeds is hereby consolidated with the office of county clerk in all counties in this state, and said office so consolidated shall be hereafter known as the office of the county clerk, and in addition to the duties now imposed by law upon the county clerk he shall perform the same duties that are now performed by the register of deeds.
Added by Laws 1913, c. 161, p. 332, § 5. Amended by Laws 1915, c. 6, § 2.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-241.1. Potential state taxes list issued to building permit applicants.

A. After the effective date of this act, the county clerk of a county or any other designated employee or official authorized to issue building permits shall provide to an applicant for a building permit a list, which shall be developed by the Oklahoma Tax Commission, of state taxes which may potentially be assessed against any Oklahoma taxpayer or out-of-state taxpayer who applies for a building permit in this state. Such list shall include a paragraph in bold, conspicuous type indicating the requirement for certain building permit applicants to register with the Oklahoma Business Registration System of the Tax Commission.
B. Upon the request for issuance of an occupancy permit, the clerk or other designated employee or official shall request proof of registration with the Tax Commission under their Oklahoma Business Registration System. If the applicant does not provide proof of registration, the clerk shall immediately issue the occupancy permit and shall advise the Tax Commission that the entity has not registered under the Oklahoma Business Registration System.
C. The Tax Commission may maintain, as part of its online Business Registration System, the capability for an applicant to obtain a document electronically which will serve as proof of registration under the system.
D. This section shall not apply to building permits for new construction or remodel projects less than Fifty Thousand Dollars ($50,000.00) in value.
Added by Laws 2010, c. 399, § 2, eff. Nov. 1, 2010.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-242. Appointment of deputies.

Every such clerk may, by instrument in writing, by permission of the board of county commissioners, appoint one or more deputies, and shall file such appointments in his office; and said deputies shall have such authority as the clerk may delegate, and, in case of a vacancy in the office of county clerk, shall fill such vacancy until a county clerk shall be appointed or elected.
R.L. 1910, § 1565.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-243. Duties.

The county clerk shall attend the sessions of the board of county commissioners, either in person or by deputy, shall keep the seals, records and papers of said board of commissioners and shall sign the records of the proceedings of the board of county commissioners and attest the same with the seal of the county.
R.L. 1910, § 1566.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-244. Records and accounts.

It shall be the duty of the county clerk:
First. To record in a book to be provided for that purpose, all proceedings of the board.
Second. To make regular entries of their resolutions and decisions in all questions concerning the raising of money.
Third. To record the vote of each commissioner, on any question submitted to the board, if required by any member thereof, and not otherwise.
Fourth. To attest all orders issued by the board and signed by the chairman thereof for the payment of monies.
Fifth. To preserve and file all accounts acted upon by the board, with their action thereon. And he shall perform such special duties as are required of him by law.
R.L. 1910, § 1567.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-245. Duties as to audited accounts - Certified copies of papers – Fee for providing records in electronic format – Exemptions.

A. It shall be the duty of the county clerk to designate upon every account, which shall be audited and allowed by the board, the amount so allowed, and the clerk shall deliver to any person a copy certified or otherwise of any record in the clerk’s office and any account on file thereon, upon receiving the fee allowed pursuant to the Oklahoma Open Records Act or the county clerk fee schedule, Section 32 of Title 28 of the Oklahoma Statutes, for every page contained in the copy. Upon demand, the clerk shall furnish a certified copy in the form as it exists and at the preference of the requestor as provided by the Oklahoma Open Records Act or the county clerk fee schedule. Certified copies may be provided in paper or digital format in accordance with the Uniform Real Property Electronic Recording Act.
B. If the clerk provides records in an electronic format, the clerk may charge a reasonable fee for providing such records. For purposes of this section, “reasonable fee” shall mean the fee charged by the clerk shall not exceed twenty-five cents ($0.25) per image or fifteen cents ($0.15) per image for providing more than three thousand five hundred (3,500) images in an electronic format. If the clerk provides certified records, the clerk may charge a fee for the certification in accordance with the current fee schedule found in subsection A of Section 32 of Title 28 of the Oklahoma Statutes. All recording devices for providing records in an electronic format shall be supplied by the county clerk. News media obtaining records in an electronic format for a news purpose and licensed abstractors performing their duties pursuant to state law shall be exempt from the fees provided for in this subsection. Nothing in this section shall be construed to allow county clerks to provide all or part of a tract index for use in any commercial purpose.
R.L. 1910, § 1568. Amended by Laws 1989, c. 243, § 1, emerg. eff. May 12, 1989; Laws 2013, c. 360, § 1, emerg. eff. May 29, 2013; Laws 2019, c. 48, § 1, eff. Nov. 1, 2019; Laws 2023, c. 98, § 1, eff. Nov. 1, 2023.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-246. County orders.

Such clerk shall not attest any county order unless ordered by the board of commissioners authorizing the same, and signed by chairman, and every such order shall be numbered, and the date, amount and number of the same, and the name of the person to whom it is issued, shall be entered in a book kept by such clerk in his office for that purpose.
R.L. 1910, § 1569.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-247. Accounts must be filed within two years - Exception.

No account against the county shall be allowed unless presented within two years after the same accrued: Provided, that should any person having a claim against the county be (at the time the same accrued) under any legal disability, every such person shall be entitled to present the same within one year after such disability shall be removed.
R.L. 1910, § 1570.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-248. Duty when new township organized.

The clerk of each county shall as often as new townships shall be organized in his county, or the boundaries of any township therein shall be altered, and immediately thereafter make out and transmit to the State Auditor and Inspector a certified statement of the name and boundaries of the township so organized, and of the boundaries of any township the boundaries of which shall have been altered.
R.L. 1910, § 1571. Amended by Laws 1979, c. 30, § 3, emerg. eff. April 6, 1979.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-251. Accounts with county treasurer.

The county clerk in keeping the accounts of his county with the county treasurer, shall charge the county treasurer as follows: With the amount of taxes levied and assessed by the state and county, and each city, town, township, school district, or any other special tax levied for any purpose in his county in each year, and the same shall be kept in separate accounts; with the amount of any sinking funds in separate accounts, with the amount of money and with the amount of state, county, township, school, road, and city warrants, or orders, or other evidences of indebtedness which the county treasurer may be authorized by law to receive from his predecessor in office; with the amount of taxes on each tax roll made out, and delivered to him during his term of office; with the amount of the additional assessments made after the tax roll is made out and delivered to the county treasurer; with the amount of penalty added to the taxes after the first day of February of each year; with the amount of redemption money on land and town lots sold to the county for delinquent taxes when the same are redeemed; with the amount of the state school fund received from the State Treasurer; with the amount received from the sale of property belonging to the county; with the amount received from the sales of estrays; with the amount received as fines and forfeitures; with the amount received from groceries or other licenses. And upon presentation of proper vouchers, he shall credit him as follows: With the amount of all county, city, town, township, school district or other tax, which has been paid over to the proper authority and receipted for; with the amount of county orders received by the county treasurers and returned to the county board and canceled; with the amount paid to the State Treasurer, and township trustees, city treasurers, or other officers entitled by law to receive the same; with the amount of delinquent taxes and the penalty thereon; on lands and town lots bid off for the county, which said taxes have been transferred from the tax roll to the book of tax sales; with the amount of double or erroneous assessments of property, except the assessments on lands and town lots which have been sold or entered on the book of tax sales for delinquent taxes; with the amount of percentage fees allowed by law to the county treasurer for collecting taxes; with the amount of money and the amount of warrants or orders, or other evidence of indebtedness, which the county treasurer is allowed by law to receive for taxes or which he pays over to his successor in office; with the amount of taxes uncollected on the tax roll delivered over to his successor in office.
R.L. 1910, § 1574.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-256. Unclaimed warrants.

Whenever any county warrant issued to any person remains in the office of the county clerk unclaimed for a period of one (1) year from the date thereof, such warrant shall be returned by him to the board of county commissioners and canceled.
R.L. 1910, § 1579. Amended by Laws 1993, c. 105, § 1, emerg. eff. April 23, 1993.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-257. List and signatures of county officers to Secretary of State.

The county clerk shall annually on the fourth Monday of January prepare and file in the office of the Secretary of State, a list of the officers of the county, elected at the last preceding general election, which list shall contain the genuine signatures of all county officers, and the county clerk shall certify under the seal of his office, that such signatures are the genuine signatures of the respective officers, and that they were attached in his presence: Provided, that in case of any vacancy in any county office, the county clerk shall immediately transmit to the Secretary of State the genuine signature of the person elected or appointed to fill such vacancy: Provided, further, that any county clerk failing or refusing to comply with the provisions of this article, shall be deemed guilty of a misdemeanor and punished by a fine of not less than Ten Dollars ($10.00) nor more than Fifty Dollars ($50.00).
R.L. 1910, § 1580.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-261. Instruments filed for record - Printed or typed name of signer.

From and after the effective date of this act, all instruments filed for record in the office of any county clerk within the State of Oklahoma shall, under the signature affixed to said instrument, bear the printed or typed name of the signer thereof. Provided, that the failure of any such instrument to bear the printed or typed name of the signer thereof, shall not affect the validity of such instrument or the filing or recordation thereof.
Added by Laws 1943, p. 79, § 1.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-262. Bankruptcy petitions, orders and decrees to be filed.

Copies of any and all petitions, or orders or decrees of any United States court, in bankruptcy proceedings, duly certified as correct by the clerk of such court or his deputy, may be filed and recorded in the office of any county clerk of this state. Said county clerk shall accept the same for filing when certified by the clerks of said courts as true copies of said instruments and file and record the same in his office and also shall cause the same to be indexed.
Added by Laws 1945, p. 80, § 1. Amended by Laws 1947, p. 211, § 1.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-263. Copies of bankruptcy orders to be constructive notice after filing.

All of such certified copies of said petitions, orders or decrees so filed, whether acknowledged or not, shall be constructive notice of their contents from and after the filing and recording thereof.
Added by Laws 1945, p. 80, § 2. Amended by Laws 1947, p. 211, § 1.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-264. Release of filed information over telephone - Fees.

A county clerk may release over the telephone any information requested from files that are open to public inspection within the county clerk's office. There may be a fee not to exceed Three Dollars ($3.00) for each individual phone request answered over the telephone. The provisions of this section shall also apply to any Uniform Commercial Code information requested. For the purposes of this act, an "individual phone request answered," is defined as the release by telephone of all information pertinent to any one individual. "Individual" includes husband and wife.
Added by Laws 1979, c. 273, § 4, emerg. eff. June 5, 1979.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-265. County Clerk's Lien Fee Account.

There is hereby created a cash account to be known as the "County Clerk's Lien Fee Account". Monies from the account shall be expended by the county clerk in the lawful operation of his office.
Added by Laws 1984, c. 268, § 2, eff. Nov. 1, 1984.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-266. Fees - Charges to state governmental entities.

The county clerk may charge any state agency or other state governmental entity, except child support enforcement offices operated by or for the benefit of the Oklahoma Department of Human Services, rural water districts organized pursuant to the Rural Water, Sewer, Gas and Solid Waste Management Districts Act and the Oklahoma Boll Weevil Eradication Organization for liens filed pursuant to the Boll Weevil Eradication Act, the usual and customary fee for filing any document with the county clerk and may charge the usual and customary fee for making copies of any document.
Added by Laws 1994, c. 221, § 1, eff. Sept. 1, 1994. Amended by Laws 1997, c. 381, § 6, eff. July 1, 1997.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-268. Liens against government officials or employees based on performance or nonperformance of duties.

A. The county clerk shall not accept for filing any claim of lien against a federal, state, or local official or employee based on the performance or nonperformance of that official's or employee's duties unless accompanied by a specific order from a court of competent jurisdiction, recognized by the laws of this state, authorizing the filing of such lien.
B. If a claim of lien as described in subsection A of this section has been accepted for filing, the county shall accept for filing a notice of invalid lien signed and submitted by the assistant United States attorney representing the federal agency of which the individual is an official or employee, the assistant attorney general representing the state agency, board, commission, department, or institution of higher education of which the individual is an official or employee, or the attorney representing the school district, political subdivision, or unit of local government of this state of which the individual is an official or employee. A copy of the notice of invalid lien shall be mailed by the attorney to the person who filed the claim of lien at his or her last-known address. No clerk or county shall be liable for the acceptance for filing of a claim of lien as described in subsection A of this section, nor for the acceptance for filing of a notice of invalid lien pursuant to this subsection.
C. This section shall not be construed to permit rejection of a document that is shown to be authorized by contract, lease or statute or imposed by a state or federal court of competent jurisdiction or filed by a licensed attorney, financial institution including, but not limited to, any commercial bank, savings and loan association, credit union, mortgage company or mortgage broker.
Added by Laws 1997, c. 405, § 4, emerg. eff. June 13, 1997.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-269. Election concerning tax question - Copy of ballot to state Auditor and Inspector.

Within fifteen (15) days from the date of a county election concerning a sales tax question, the county clerk shall send to the State Auditor and Inspector a copy of the ballot concerning the sales tax question. This section only applies if the sales tax question was passed by the voters of the county.
Added by Laws 1998, c. 196, § 2, eff. Nov. 1, 1998.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-270. Confidentiality of Department of Defense Form 214 - Duties - Liability.

A. The county clerk shall keep any Department of Defense Form 214 (DD Form 214) filed with the clerk, including any DD Form 214 that was filed before the effective date of this act, separate from records available for public inspection and shall not make the DD Form 214 available to any person except as provided in this section. A record of the names of veterans who have filed DD Forms 214 with the clerk shall be made available for public inspection.
B. The county clerk may authorize the viewing or copying of a veteran’s DD Form 214 only by the veteran, the veteran's spouse or child, a guardian for or a person having power of attorney for the veteran, spouse, or child upon presentation of a court order showing the appointment, the executor or administrator of the estate of the veteran or spouse upon presentation of a court order showing the appointment, a representative of the United States Department of Veterans Affairs, a funeral director upon presentation of a contract signed by the person responsible for the funeral costs for the veteran, or a person authorized by the court to view or copy the DD Form 214 upon presentation of the court order. The clerk shall record the names and addresses of all persons viewing or copying a DD Form 214.
C. A county clerk shall not be liable or responsible for any harm or damages that may occur as a result of any person obtaining, copying or viewing a DD Form 214.
Added by Laws 2002, c. 478, § 3, eff. July 1, 2002.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-271. Employment of general counsel.

The county clerk in a county shall have the authority to employ a general counsel through an outside law firm, to advise or represent the county clerk and his or her office in the performance of the official duties of that office. The Board of County Commissioners shall approve all contracts for outside counsel. A general counsel employed pursuant to this section shall be compensated from the funds of the employing county office.
Added by Laws 2018, c. 204, § 1.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-284. Care of records - Fixtures and furniture.

The register of deeds shall have the care and custody of all books, records, deeds, maps, papers and fixtures deposited and kept in his office, and it shall be his duty to carefully preserve and guard the same against defacing, mutilation, change or injury, and he shall be furnished by the county with suitable fixtures and furniture to protect the records and papers of his office.
R.L. 1910, § 1656.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-285. Seal.

The register of deeds shall keep a seal, to be furnished by the county, which seal shall contain the name of the county, the words “Oklahoma” and “Register of Deeds”. Except as provided in the Uniform Real Property Electronic Recording Act, he or she shall attach such seal to all instruments filed or recorded in his or her office, together with his or her signature and certificate to all certified copies of any instrument on file or of record in his or her office, which he or she is required to issue.
R.L. 1910, § 1657. Amended by Laws 2023, c. 98, § 2, eff. Nov. 1, 2023.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-286. Maintenance of records for storage.

The county commissioners shall furnish, and the county clerk shall maintain, in the office of the county clerk, suitable records for storage for all instruments of writing subject by law to be recorded in the office of the county clerk. Suitable record may include either photographic copy, digital copy or computer storage of such instruments. All records shall be available to the public for immediate viewing and reproduction. The county clerk shall retain sole custody and responsibility for the records of the office. All digital copies shall be produced to meet archival standards and a security copy shall be maintained. Stored documents shall meet the guidelines set forth in Section 214 of Title 74 of the Oklahoma Statutes.
R.L. 1910, § 1658. Amended by Laws 1984, c. 71, § 1; Laws 2004, c. 447, § 4, emerg. eff. June 4, 2004; Laws 2017, c. 22, § 6, eff. Nov. 1, 2017.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-287. Indexes to be kept.

Each register of deeds shall keep an index of deeds direct and inverted, and an index of mortgages direct and inverted, in his office. The index direct and inverted, of deeds and mortgages, shall be divided into columns, with heads to the respective columns, as follows to-wit:
GRANTOR - GRANTEE
DATE OF FILING
WHERE RECORDED
DESCRIPTION OF PROPERTY
M. D. Y. A.M. P.M.
Book Page
Lot Blk. Qr. Sec. Tp. R.
GRANTEE - GRANTOR
DATE OF FILING
WHERE RECORDED
DESCRIPTION OF PROPERTY
M. D. Y. A.M. P.M.
Book Page
Lot Blk. Qr. Sec. Tp. R.
Remarks
He shall enter in alphabetical order in the direct index of deeds and mortgages the names of the grantors and in the inverted index of deeds and mortgages the names of the grantees in alphabetical order, and whenever any mortgage bond or other instrument has been released or discharged from record, according to law, the register shall immediately note in both indexes under the column headed "Remarks," and opposite to the appropriate entry, that such instrument has been satisfied. He shall also keep an index, direct and inverted, of the miscellaneous records in the same form as the index of deeds and mortgages.
R.L. 1910, § 1659.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-288. Plat records - Digitizing.

A. The county clerk shall also keep a well-bound book in which shall be platted all maps of cities and towns, or additions to the same, cemeteries and other plats, required by law to be recorded within his county, together with description, acknowledgment or other writing thereon, and file the original plat in his office. He shall index such plat book under appropriate headings in the plat book. Provided, the county clerk shall be prohibited from recording a plat of any subdivision which is by name duplicative of the name of any platted subdivision of record in his county.
B. In the alternative, said record may be kept digitally if said records may be reproduced to their original size.
R.L. 1910, § 1660. Amended by Laws 1977, c. 179, § 1, emerg. eff. June 7, 1977; Laws 1986, c. 78, § 1, eff. July 1, 1986; Laws 2017, c. 22, § 7, eff. Nov. 1, 2017.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-288.1. Duty to file and index plats.

A. Plats or subdivision plats filed in the county clerk's office shall be indexed and filed, and one copy placed in bound volumes or booklets, so that all plats or subdivisions are compiled and indexed accordingly.
B. Plats or subdivision plats of property in unincorporated areas with roads of public designation shall not be filed in the county clerk’s office until such plat or subdivision plat goes before the board of county commissioners and the board determines that the dedicated public roads are designed to meet the requirements of Section 601.1 of Title 69 of the Oklahoma Statutes. The county commissioners shall have adequate assurance by the developer that the roads will be built according to requirements. Those assurances shall include, but not be limited to, letters of credit, bonds, letters of escrow, or other items approved by the board of county commissioners. The board shall sign the plat and note on the plat that “Roads will be maintained by the county” or “Roads will not be maintained by the county”, provided however, that the county may agree to maintain the roads at some future date.
Added by Laws 1976, c. 162, § 2, emerg. eff. May 31, 1976. Amended by Laws 2001, c. 139, § 1, eff. Nov. 1, 2001; Laws 2002, c. 168, § 1, eff. July 1, 2002.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-288.2. Filing plats located outside corporate limits of city or town.

The county clerk shall not file of record any plat which contains any lot of less than two and one-half (2 1/2) acres located outside the corporate limits of a city or town unless the plat bears the stamp of approval of the Department of Environmental Quality as provided in Section 2-6-403 of Title 27A of the Oklahoma Statutes.
Added by Laws 1985, c. 272, § 2, eff. Nov. 1, 1985. Amended by Laws 1999, c. 284, § 5, emerg. eff. May 27, 1999.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-288.3. Filing of plats in digital electronic format.

All plats, subdivision plats or re-plats may be filed, at the option of the county assessor, in digital electronic format with the county assessor of the county in which the property is located. The digital electronic format shall meet the specifications of the county assessor.
Added by Laws 2003, c. 184, § 1, eff. Nov. 1, 2003.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-289. Receiving book.

The county clerk shall keep a receiving book, with suitable headings and columns, as the case may be;
a. For instruments to be recorded by the county clerk as registrar of deeds;
b. For instruments to be filed as public notice by the county clerk as such; which receiving book, in either instance, shall show the name of the person who deposited the same, the nature of the instrument, the year, month, day, hour, and minute when the same shall be received, the fee for recording or filing the same, and where the instrument is filed or to whom such instrument is mailed or delivered if recorded. It shall be the duty of the State Auditor and Inspector to prescribe suitable forms to conform to this act and for the separate instances noted.
R.L. 1910, § 1661. Amended by Laws 1949, p. 149, § 1; Laws 1951, p. 43, § 1; Laws 1979, c. 30, § 79, emerg. eff. April 6, 1979.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-290. Chattel mortgage record.

He shall keep an index to chattel mortgages, bills of sale and other instruments affecting title to or incumbering personal property, required by law to be recorded, in which shall be entered in separate columns, the number of the instrument, name of grantor alphabetically, and the name of grantee, the year, month, day, hour and minute of filing, the amount secured, a description of the property, and dates when and by whom canceled; said chattel mortgage when so indexed to be numbered, filed and kept in his office, and when said mortgage or bill of sale is released or canceled the register shall note the same on the back of the instrument and on the index, in the proper column, giving the date and by whom said instrument is canceled.
R.L. 1910, § 1662.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-291. Numerical index of deeds.

The county clerk shall also keep a numerical index, in which shall be noted all deeds relating to tracts of land and units within unit ownership estates within the limits of such county, such index shall be divided into columns with the heads to each division of the pages designating the respective columns as follows, to-wit:
Grantor_________________________________________
Grantee_________________________________________
Kind of Instrument______________________________
Lots
N.E.Qr.
N.W.Qr.
__ __ __
N.E. N.W. S.E. S.W.
N.E. N.W. S.E. S.W.
S.E.Qr.
S.W.Qr.
N.E. N.W. S.E. S.W.
N.E. N.W. S.E. S.W.
Acres___________________________________________
Book____________________________________________
Page____________________________________________
Remarks_________________________________________
It shall be the duty of the county clerk to make correct entries in such numerical index of all instruments recorded concerning tracts of land under the appropriate heading, and in the subdivision devoted to the particular quarter section described in the instrument making the conveyance, and the county clerk shall enter in their appropriate division, before any other entries are made, all the transfers embraced in the instrument recorded within his office, commencing with the first.
R.L.1910, § 1663. Amended by Laws 1989, c. 273, § 1, eff. Nov. 1, 1989; Laws 2004, c. 447, § 5, emerg. eff. June 4, 2004.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-293. Duty when instrument offered for record.

The register of deeds shall, whenever an instrument shall be presented to him for record, immediately note on the instrument the year, month, day, hour and minute of receiving the same, and the date of record of such instrument shall be from the date of filing; he shall then enter the same on the receiving book, making all the entries in the appropriate columns as herein provided, and shall as soon thereafter as practicable, record said instrument in the proper record, enter it upon the proper indexes, and over his signature and seal note the book and page on which said instrument is recorded.
R.L. 1910, § 1665.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-294. Duty to index old records.

The register of deeds of any county of this state shall, in addition to the duties now prescribed by law, make and keep indexes in the same manner as is now provided by Sections 1733 and 1737 of Snyder's Compiled Laws, 1909, of all records, files, books, instruments, or the certified copy thereof, pertaining to the title to lands in such county, which were of record in the office of United States Court, or any office maintained by the United States prior to November 16, 1907, for filing and recording deeds, mortgages, liens and other instruments which have been, or may hereafter be, received by such register of deeds.
Added by Laws 1913, c. 85, p. 137, § 1.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-297. Record of certificate showing Indian lands exempt from taxation.

It is hereby made the duty of county clerks of Oklahoma to record without charge all certificates describing and designating lands situate in their respective counties owned by members of the Five Civilized Tribes and their heirs, which lands are shown by said certificates to be exempt from taxation under the provisions of Section 4, of the Act of Congress, approved May 10, 1928, Public Number 360 - 70th Congress; provided, said certificates when presented for recording bear the approval of the Secretary of the Interior.
Added by Laws 1929, c. 32, p. 32, § 1.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-298.1. Electronic documents – Acceptability for filing.

Notwithstanding any other provision to the contrary in Section 298 of Title 19 of the Oklahoma Statutes, an electronic document presented in compliance with the Uniform Electronic Transaction Act is acceptable for filing. Nothing in this section shall require any county clerk to establish, accept, or transmit any document in an electronic format. The Secretary of State does not guarantee the validity of any registered certification authorities, as defined in Section 15-102 of Title 12A of the Oklahoma Statutes, nor regulates or monitors such registered certification authorities.
Added by Laws 2004, c. 179, § 1, eff. Nov. 1, 2004.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-299. Land parcel identifier system.

The county assessor, county clerk and county treasurer of any county may adopt a system of land parcel identifier numbers whereby the same land identifier numbers shall be used by the county assessor, county clerk and county treasurer to designate a tract of real property situated within the county.
In any county where this system has been adopted, the county clerk shall not accept for filing or recording any map, plat, deed, mortgage, lease or other instrument affecting real property unless the land parcel identifier numbers for all of the land parcels described and affected are affixed on the face of the map, plat, deed, mortgage, lease or other instrument. Provided that, failure to comply with these provisions shall not affect the validity of any such instrument that is duly recorded.
Added by Laws 1980, c. 141, § 1, emerg. eff. April 7, 1980. Amended by Laws 1982, c. 44, § 1.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-300. Master form - Definition - Labeling - Filing - Recording - Incorporation by reference - Unrecordable matters.

A. A master form shall be any instrument containing forms of covenants, conditions, obligations, powers, or other clauses not being acknowleged nor containing a legal description. Such instrument shall be labeled on the first page as a master form and may be filed and recorded in the office of the county clerk in the same manner as provided for miscellaneous instruments relating to real estate.
B. After recording and indexing of the master form, any of the provisions of such master form may be incorporated by reference in any subsequently recorded instrument. Provided, that, such reference shall state that the master form was recorded in the county in which the subsequently recorded instrument is offered for recording, the date of recording and the book and pages where recorded, and that a copy of such master form was furnished to the persons executing the subsequently recorded instrument. The recording of any subsequently recorded instrument which has so incorporated by reference any of the provisions of a master form properly recorded shall have like effect as if such provisions of the master form so incorporated by reference had been set forth in full in the subsequently recorded instrument.
C. Whenever a subsequently recorded instrument is presented for recording in which is set forth matters purporting to be a copy or reproduction of a master form and such matters are preceded by the words, "do not record or not to be recorded", and such matters are plainly separated from such instrument in such manner that such matter will not appear upon a photographic reproduction of any page containing any part of the instrument, such matter shall not be recorded by the county clerk when the instrument is recorded. The county clerk shall record only the instrument apart from such matter and shall not be liable for doing such.
Added by Laws 1980, c. 37, § 1, eff. Oct. 1, 1980.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-321. County commissioners' districts - Reapportionment - Maps and resolutions depository.

A. Each county shall be divided by the board of county commissioners into three (3) compact districts, as equal in population as practicable and numbered respectively one, two and three. One commissioner shall be elected from each of the districts by the voters of the district, as provided for by law.
B. 1. Each county shall be reapportioned by the board of county commissioners on or before October 1 following the final official publication of the Federal Decennial Census to this state for the purposes of legislative redistricting. Provided, for purposes of the 2021 reapportionment of counties, each county shall be reapportioned by the board of county commissioners on or before November 30, 2021, following the final official publication of the Federal Decennial Census to this state for the purposes of legislative redistricting. The reapportionment shall be recorded in a resolution adopted by the commissioners. The resolution shall include an effective date for the reapportioned county commissioner districts. The effective date shall be January 1 of the following year; provided, however, county election boards shall conduct regular or special elections for county commissioner held after April 5, 2022, in accordance with the reapportioned districts.
2. Beginning with the reapportionment following the 1990 Federal Decennial Census, all boundaries of county commissioner districts shall follow clearly visible, definable and observable physical boundaries which are based upon criteria established and recognized by the Bureau of the Census of the United States Department of Commerce for purposes of defining census blocks for its decennial census.
3. If the commissioners fail to reapportion the county as required by this subsection, the commissioners shall be subject to the provisions of Sections 91 through 105 of Title 51 of the Oklahoma Statutes and it shall be the duty of the county excise board to perform the reapportionment.
C. There is hereby established a depository for county commissioner district boundary maps and reapportionment resolutions within the Office of Geographic Information within the Oklahoma Conservation Commission.
R.L. 1910, § 1583. Amended by Laws 1925, c. 65, p. 97, § 1, emerg. eff. April 3, 1925; Laws 1982, c. 165, § 1, emerg. eff. April 12, 1982; Laws 1983, c. 158, § 1, eff. Nov. 1, 1983; Laws 1990, c. 213, § 1, emerg. eff. May 18, 1990; Laws 1991, c. 185, § 1, emerg. eff. May 13, 1991; Laws 2012, c. 190, § 1, eff. July 1, 2012; Laws 2021, c. 366, § 1, emerg. eff. April 28, 2021; Laws 2021, 1st Ex. Sess., c. 5, § 2, emerg. eff. Nov. 22, 2021.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-325. County seal.

The board of county commissioners shall procure and keep a seal with such emblems and devices as they may think proper, which shall be the seal of the county, and no other seal shall be used by the county clerk; and the impression of the seal hereby required to be kept by the stamp, shall be sufficient sealing in all cases where sealing is required.
R.L. 1910, § 1586.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-326. Meetings - Passing on bills and claims.

A. In addition to the special sessions for equalizing assessments, and all other special sessions now provided by law, the county commissioners shall meet and hold sessions for the transaction of business in the county courthouse, at the county seat, on or before the first Monday of each month, and may remain in session as long as the public business may require, and the passing upon, allowing or rejecting of bills against the county shall be taken up and passed upon by the board in the order in which the claims have been filed, and in which order such claims must be entered upon the calendar, except salary, wage and compensation claims of officers and deputies and employees, which salary, wage and compensation claims may be considered and paid, on or after the termination of the service pay period; provided, that such claims by subordinate deputies and employees be first approved by the officer having charge of the office or department. The board of county commissioners may recess or adjourn its meetings within the session, either from time to time or from day to day, or on call of the chairman; but, if such board does not sooner adjourn its session for any month, such session shall terminate and be adjourned by operation of law on the last business day of such month. If the board shall have adjourned its session before the last business day of any month, the county clerk shall have power to call special sessions when the best interests of the county demand it, upon giving five (5) days' notice of the time and object of calling the commissioners together, by posting up notices in three public places in the county, or by publication in some newspaper of general circulation in the county; provided, that in the case of a vacancy in the office of county clerk, the chairman of the board shall have power to call a special session for the purpose of filling such vacancy.
B. The board of county commissioners may meet at times and in places within the county other than the county courthouse if it is determined that such meetings are beneficial to the general public. Such meetings shall be in compliance with the Oklahoma Open Meeting Act.
R.L. 1910, § 1587. Amended by Laws 1945, p. 80, § 1, emerg. eff. April 16, 1945; Laws 1988, c. 41, § 1, eff. Nov. 1, 1988; Laws 1993, c. 239, § 13, eff. July 1, 1993; Laws 2001, c. 139, § 2, eff. Nov. 1, 2001.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-327. Chairman elected each year.

At the first meeting of the county commissioners in each year they shall elect one of their number chairman, who shall act as chairman of the said board of commissioners during the year in which he is elected, or until his successor is elected, and in case of a vacancy from any cause whatever the board of county commissioners shall elect another chairman.
R.L. 1910, § 1588.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-328. Powers and duties of chairman.

It shall be the duty of the chairman of the board of county commissioners to preside at the meetings of said board, and he shall have the power to administer oaths to any person concerning any matter submitted to the board or connected with their powers and duties; and all orders made by the board of county commissioners, and all warrants drawn on the county treasurer, shall be signed by the chairman and attested by the clerk.
R.L. 1910, § 1589.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-331. May punish contempts and issue process.

The board of county commissioners shall have power to preserve order when sitting as a board, and may punish contempts by fines not exceeding Five Dollars ($5.00), or by imprisonment in the county jail not exceeding twenty-four (24) hours; they may force obedience to all orders made by attachment or other compulsory process, and when fines are assessed by them the same may be collected before any justice of the peace having jurisdiction, and shall be paid over as other fines within ten (10) days after they are collected.
R.L. 1910, § 1592.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-332. Account with county treasurer.

The said commissioners shall keep a distinct account with the treasurer of the county, in a book provided for that purpose, commencing from the day on which the treasurer became qualified and continuing until the same or another person is qualified as treasurer, in which account they shall charge the treasurer with all sums paid him and for all sums for which the treasurer is accountable to the county, and they shall credit him with all warrants returned and canceled, with all monies paid and with all vouchers presented by him and with all matters with which the treasurer is to be credited on account; and the said board in their settlement with the treasurer shall keep the general, special and road tax separate, that any citizen of the county may see how the same is expended.
R.L. 1910, § 1593.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-333. Record of orders and decisions - Commissioner not serving another term - Duties.

A. The board of county commissioners shall keep a book in which all orders and decisions made by them shall be recorded, except those relating solely to roads and bridges as required by Section 334 of this title. All orders for the allowance of money from the county treasury shall state on what account and to whom the allowance is made, dating the same and numbering them consecutively from the first day of January to the thirty-first day of December, inclusive, in each year.
B. Any county commissioner who fails to file for reelection or is defeated in any primary or general election or by any other manner it is impossible for the commissioner to serve another term in office, shall not acquire, purchase, contract for or dispose of any machinery or equipment, or expend or approve for expenditure any monies for any purpose other than normal or routine operating expenditures except as provided in this section. It shall be the mandatory duty of the commissioner to execute payment and to pay all outstanding obligations of the county incurred by the commissioner, or on behalf of the commissioner by the board of county commissioners, prior to the expiration of the term of office of the commissioner. However, in the case of lease-purchase contracts, rental, lease or other payments extending beyond the term of office of the commissioner it shall be the mandatory duty of the commissioner to execute and to make such payments current as of the date of expiration of the term of office of the commissioner. The commissioner shall be liable both personally and on the official bond of the commissioner for any violation of the mandatory duties herein imposed.
R.L. 1910, § 1594. Amended by Laws 1953, p. 80, § 1; Laws 1965, c. 387, § 1, emerg. eff. June 30, 1965; Laws 1996, c. 65, § 1, emerg. eff. April 9, 1996.
2023 Oklahoma Statutes › Title 19. Counties and County Officers › §19-333.1. Violation of Section 333.

Any county commissioner or person who knowingly or willfully fails or refuses to comply with the provisions of this act shall be guilty of a felony.
Added by Laws 1953, p. 80, § 3. Editorially renumbered from § 410.1a of this title. Amended by Laws 1997, c. 133, § 150, eff. July 1, 1999.
NOTE: Laws 1998, 1st Ex.Sess., c. 2, § 23 amended the effective date of Laws 1997, c. 133, § 150 from July 1, 1998, to July 1, 1999.