2023 Pennsylvania Consolidated & Unconsolidated Statutes › Title 4 - AMUSEMENTS › Chapter 13A - Table Games › Section 13A25 - Table game accounting controls and audit protocols

§ 13A25. Table game accounting controls and audit protocols.
(a) Approval.--
Prior to the commencement of table game operations, a certificate holder shall submit to the board for approval all proposed site plans, internal control systems and audit protocols for the certificate holder's table game operations.
(b) Minimum requirements.--
A certificate holder's internal controls and audit protocols shall:
(1) Safeguard its assets and revenues, including the recording of cash, cash equivalents and evidences of indebtedness related to table games.
(2) Provide for reliable records, accounts and reports of any financial event that occurs in the conduct of table games, including reports to the board related to table games.
(3) Provide for accurate and reliable financial records related to table games.
(4) Establish procedures for all the following:
(i) The receipt, storage and disbursal of chips, cash and cash equivalents used in table games.
(ii) Conversion of cash equivalents to cash.
(iii) The redemption of chips and other representations of value used in table games and the payment of winnings and prizes.
(iv) The recording of financial transactions pertaining to table games.
(5) Establish procedures for the collection and security of cash and cash equivalents at the gaming tables.
(6) Establish procedures for the recording of and transfer of chips and cash equivalents between the gaming tables and the cashier's cage.
(7) Establish procedures for the transfer of drop boxes from the gaming tables to the count room.
(8) Establish procedures and security for the counting and recording of gross table game revenue.
(9) Establish procedures for the security, storage and recording of cash and cash equivalents utilized in table games.
(10) Establish procedures and security standards for the handling and storage of table game devices and associated equipment used in connection with table games.
(11) Establish procedures and rules governing the conduct of each table game and the responsibility of employees related to table games.
(12) Establish procedures for the collection and recording of revenue from poker and other table games when played as nonbanking games, including the type of rake utilized and the methodology for calculating the amount of permissible rake.
(13) Ensure that any wagering permitted in the play of a table game is implemented only in accordance with the certificate holder's general or specific authorization, as approved by the board.
(14) Ensure the proper and timely accounting of gross table game revenue and the calculation of gross table game revenue, fees, taxes and assessments based on the gross table game revenue.
(15) Maintain accountability for assets, ensure that recorded accountability for assets is compared with actual assets at reasonable intervals and ensure that appropriate action is taken with respect to any discrepancies.
(16) Ensure that all functions, duties and responsibilities related to table game operations are appropriately segregated and performed in accordance with sound financial practices by qualified employees.
(17) Permit use of its licensed facility by the board, the bureau and other persons authorized under this part or by the board to facilitate their ability to perform regulatory and oversight functions under this chapter.
(c) Submission to board.--
The submission required under subsection (a) shall include a detailed description of the certificate holder's administrative and accounting procedures related to table games, including its written system of internal controls. Each written system of internal controls shall include:
(1) An organizational chart depicting appropriate functions and responsibilities of employees involved in both slot machine operations and table game operations.
(2) A description of the duties and responsibilities of each position shown on the organizational chart.
(3) The record retention policy of the certificate holder.
(4) The procedure to be utilized to ensure that assets are safeguarded, including mandatory count procedures.
(5) A detailed narrative description of the administrative and accounting procedures in place to ensure compliance with the requirements of section 13A26 (relating to cash equivalents).
(6) A statement signed by the certificate holder's chief financial officer or other competent person attesting that the signatory believes, in good faith, that the system satisfies the requirements of this section.
(d) Review.--
Prior to authorizing a certificate holder to conduct table games, the board shall review the system of internal controls submitted under subsection (c) to determine whether it conforms to the requirements of this part and whether it provides adequate and effective controls for the conduct of table games.
Cross References.
Section 13A25 is referred to in section 13A22 of this title.