2023 Oklahoma Statutes › Title 74. State Government › §74-500.6A. Use of state aircraft - Travel logs.

A. No person shall travel on any aircraft owned, leased, chartered, or operated by the state to or from any place where such person:
1. Attends an event sponsored by, or an event in support of or in opposition to, a political party, a political action committee, or a political candidate;
2. Performs a service for which the person or any member of the immediate family of the person has or will receive compensation, including honoraria, other than the salary the person receives from the state;
3. Attends an event at which others in attendance have been or will be charged an admission fee or at which a donation of money or other thing of value is directly or indirectly charged, requested, solicited, demanded, exacted, sought, accepted, assigned, or received, unless:
a.
the admission fee or donation is charged, requested, solicited, demanded, exacted, sought, accepted, assigned, or received by a charitable or nonprofit association, or
b.
the admission fee is the regular and usual fee charged for admission to such event, and such event is not in any manner associated with, sponsored by, or designed to benefit a political party, a political candidate, or is otherwise intended to further a partisan political purpose; and
4. Attends an event at which an audience was charged an admission fee to see or hear the person, unless the admission fee is charged by a charitable or nonprofit association.
B. The Office of Management and Enterprise Services shall prescribe a travel log form, to be designated the "Travel Use Log", to record information to be used by a state entity providing the aircraft when a person travels on any aircraft owned, leased, chartered, or operated by the state. The information provided by the Travel Use Log form shall include:
1. The date and time of the flight;
2. The registration number of the aircraft flown;
3. The trip itinerary, including the date and time and each location from which the aircraft takes off or at which the aircraft lands during a trip;
4. The purpose of each landing during a trip, including but not limited to whether the landing is:
a.
for the purpose of giving a speech or other presentation,
b.
for attendance at a meeting, event, or other gathering, or
c.
for the performance of a service;
5. The name of the group sponsoring the speech, presentation, meeting, event, or gathering, or receiving the service specified in paragraph 4 of this subsection;
6. The printed name of each person traveling on the aircraft, including the person, each crew member, and any other passengers traveling on the aircraft, and the location at which each such person, crew member, or passenger boarded and disembarked;
7. The state entity on whose behalf the passenger or crew member was traveling;
8. Total flight time;
9. Trip charges, including fuel costs, landing or hangar fees, pilot waiting time and total trip mileage;
10. Beginning and ending tachometer or Hobbs reading; and
11. Flight conditions and number of day and night landings.
C. The state entity providing an aircraft for travel shall promulgate rules establishing procedures to ensure:
1. That those persons who travel on such aircraft provide in a legible manner all information required by the Travel Use Log form;
2. That the Travel Use Log forms are maintained and made available upon request pursuant to the provisions of the Oklahoma Open Records Act;
3. That summaries of the Travel Use Log on the use of the aircraft compiled by a state entity be filed with the Governor, the Office of Management and Enterprise Services, the Speaker of the House of Representatives and the President Pro Tempore of the Senate annually. The summaries shall contain the following information:
a.
a chronological listing of the date and time of flights,
b.
a listing of each location from which the aircraft takes off or at which the aircraft lands during each trip,
c.
a listing of the names of each passenger,
d.
total flight time, and
e.
total cost of trip based on the number of hours of flight time at a standard hourly rate which shall be approximately the cost of chartering a comparable aircraft.
D. The signature on the Travel Use Log form of each crew member shall constitute certification that the information provided on the Travel Use Log form is true and correct to the best of the information and belief of that crew member.
E. The state entity providing an aircraft for travel by a person shall keep a copy of the completed Travel Use Log form required by this section for the time period required by the Archives and Records Act for each such trip.
F. The provisions of this section shall not be construed to prohibit immediate family members of the Governor or Lieutenant Governor from accompanying the Governor or Lieutenant Governor on a trip made in compliance with the provisions of this section on a state aircraft. As used in this section, "immediate family members" means a parent, a spouse, a child, a stepchild, a foster child, and any individual claimed by the Governor or Lieutenant Governor or the spouse of the Governor or Lieutenant Governor as a dependent for tax purposes.
G. The provisions of this section shall not be construed to prohibit a person from using an aircraft owned, leased, chartered, or operated by the state to travel to or from any place where the person is attending a function sponsored by an organization to which the State of Oklahoma pays membership dues even though the organization provides time on the agenda for functions separately sponsored by partisan political organizations.
Added by Laws 1998, c. 183, § 1, emerg. eff. April 29, 1998. Amended by Laws 2012, c. 304, § 854.