2023 Oregon Revised Statutes › Volume : 07 - Public Facilities and Finance › Chapter 291 - State Financial Administration › Section 291.227 - Maximum supervisory ratios of certain state agencies; reporting; rules.

(1)(a) As part of the development of the legislatively adopted budget, each state agency that employs more than 100 employees shall report to the Joint Committee on Ways and Means the state agency’s maximum supervisory ratio for the biennium.
(b) Before submitting the report to the committee, a state agency shall provide a copy of the report to all labor organizations that represent employees of the state agency.
(2) A state agency must determine its maximum supervisory ratio by starting from a baseline ratio of one to 11 and adjusting the ratio based on some or all of the following factors:
(a) Safety of the public or of state agency employees;
(b) Geographic location of the agency’s employees;
(c) Complexity of the agency’s duties;
(d) Industry best practices and standards;
(e) Size and hours of operation of the agency;
(f) Unique personnel needs of the agency, including the agency’s use of volunteers or seasonal or temporary employees, or the exercise of supervisory authority by agency supervisory employees over personnel who are not agency employees; and
(g) Financial scope and responsibility of the agency.
(3) The Joint Committee on Ways and Means shall review the maximum supervisory ratios reported by state agencies.
(4) Subject to subsection (5) of this section, a state agency whose actual supervisory ratio is greater than its maximum supervisory ratio may not fill a supervisory position.
(5)(a) The Oregon Department of Administrative Services may exempt a state agency from the limitations of subsection (4) of this section if the department determines that an additional supervisory position is reasonably necessary to the state agency. The department must make the determination with reference to some or all of the factors set forth in subsection (2) of this section.
(b) At least five business days before granting an exemption under this subsection, the department shall notify all labor organizations that represent employees of the state agency of its intent to grant the exemption.
(6)(a) The department shall, once per quarter, produce reports on the actual supervisory ratio of each state agency. The reports must include data on job families within each state agency to the extent such data is reasonably available.
(b) The department shall make the reports publicly available on the Internet and shall notify all labor organizations that represent state employees when the reports are available.
(7) The department may adopt rules for the administration of this section, including rules governing how temporary, seasonal or part-time employees are accounted for in the calculation of a supervisory ratio.
(8) As used in this section:
(a) "Job families" means groups of occupations based upon work performed, skills, education, training and credentials.
(b) "Legislatively adopted budget" has the meaning given that term in ORS 291.002.
(c)(A) "State agency" means all state officers, boards, commissions, departments, institutions, branches, agencies, divisions and other entities, without regard to the designation given to those entities, that are within the executive branch of government as described in Article III, section 1, of the Oregon Constitution.
(B) "State agency" does not include:
(i) The legislative department as defined in ORS 174.114;
(ii) The judicial department as defined in ORS 174.113;
(iii) The Oregon Public Defense Commission;
(iv) The Secretary of State and the State Treasurer;
(v) Semi-independent state agencies listed in ORS 182.454;
(vi) The Oregon Tourism Commission;
(vii) The Oregon Film and Video Office;
(viii) Public universities listed in ORS 352.002;
(ix) The Oregon Health and Science University;
(x) The Travel Information Council;
(xi) Oregon Corrections Enterprises;
(xii) The Oregon State Lottery Commission;
(xiii) The State Accident Insurance Fund Corporation;
(xiv) The Oregon Utility Notification Center;
(xv) Oregon Community Power;
(xvi) The Citizens’ Utility Board;
(xvii) A special government body as defined in ORS 174.117;
(xviii) Any other public corporation created under a statute of this state and specifically designated as a public corporation; and
(xix) Any other semi-independent state agency denominated by statute as a semi-independent state agency.
(d) "Supervisory employee" has the meaning given that term in ORS 243.650.
(e) "Supervisory ratio" means the ratio of employees who are supervisory employees to employees who are not supervisory employees. [2017 c.285 §1; 2020 s.s.2 c.10 §3; 2023 c.281 §54]
Note:
The amendments to 291.227 by section 88, chapter 281, Oregon Laws 2023, become operative January 1, 2025. See section 92, chapter 281, Oregon Laws 2023. The text that is operative on and after January 1, 2025, is set forth for the user’s convenience.
(1)(a) As part of the development of the legislatively adopted budget, each state agency that employs more than 100 employees shall report to the Joint Committee on Ways and Means the state agency’s maximum supervisory ratio for the biennium.
(b) Before submitting the report to the committee, a state agency shall provide a copy of the report to all labor organizations that represent employees of the state agency.
(2) A state agency must determine its maximum supervisory ratio by starting from a baseline ratio of one to 11 and adjusting the ratio based on some or all of the following factors:
(a) Safety of the public or of state agency employees;
(b) Geographic location of the agency’s employees;
(c) Complexity of the agency’s duties;
(d) Industry best practices and standards;
(e) Size and hours of operation of the agency;
(f) Unique personnel needs of the agency, including the agency’s use of volunteers or seasonal or temporary employees, or the exercise of supervisory authority by agency supervisory employees over personnel who are not agency employees; and
(g) Financial scope and responsibility of the agency.
(3) The Joint Committee on Ways and Means shall review the maximum supervisory ratios reported by state agencies.
(4) Subject to subsection (5) of this section, a state agency whose actual supervisory ratio is greater than its maximum supervisory ratio may not fill a supervisory position.
(5)(a) The Oregon Department of Administrative Services may exempt a state agency from the limitations of subsection (4) of this section if the department determines that an additional supervisory position is reasonably necessary to the state agency. The department must make the determination with reference to some or all of the factors set forth in subsection (2) of this section.
(b) At least five business days before granting an exemption under this subsection, the department shall notify all labor organizations that represent employees of the state agency of its intent to grant the exemption.
(6)(a) The department shall, once per quarter, produce reports on the actual supervisory ratio of each state agency. The reports must include data on job families within each state agency to the extent such data is reasonably available.
(b) The department shall make the reports publicly available on the Internet and shall notify all labor organizations that represent state employees when the reports are available.
(7) The department may adopt rules for the administration of this section, including rules governing how temporary, seasonal or part-time employees are accounted for in the calculation of a supervisory ratio.
(8) As used in this section:
(a) "Job families" means groups of occupations based upon work performed, skills, education, training and credentials.
(b) "Legislatively adopted budget" has the meaning given that term in ORS 291.002.
(c)(A) "State agency" means all state officers, boards, commissions, departments, institutions, branches, agencies, divisions and other entities, without regard to the designation given to those entities, that are within the executive branch of government as described in Article III, section 1, of the Oregon Constitution.
(B) "State agency" does not include:
(i) The legislative department as defined in ORS 174.114;
(ii) The judicial department as defined in ORS 174.113;
(iii) The Secretary of State and the State Treasurer;
(iv) Semi-independent state agencies listed in ORS 182.454;
(v) The Oregon Tourism Commission;
(vi) The Oregon Film and Video Office;
(vii) Public universities listed in ORS 352.002;
(viii) The Oregon Health and Science University;
(ix) The Travel Information Council;
(x) Oregon Corrections Enterprises;
(xi) The Oregon State Lottery Commission;
(xii) The State Accident Insurance Fund Corporation;
(xiii) The Oregon Utility Notification Center;
(xiv) Oregon Community Power;
(xv) The Citizens’ Utility Board;
(xvi) A special government body as defined in ORS 174.117;
(xvii) Any other public corporation created under a statute of this state and specifically designated as a public corporation; and
(xviii) Any other semi-independent state agency denominated by statute as a semi-independent state agency.
(d) "Supervisory employee" has the meaning given that term in ORS 243.650.
(e) "Supervisory ratio" means the ratio of employees who are supervisory employees to employees who are not supervisory employees.
Note:
291.227 was enacted into law by the Legislative Assembly but was not added to or made a part of ORS chapter 291 or any series therein by legislative action. See Preface to Oregon Revised Statutes for further explanation.