2023 New York Laws › EXC - Executive › Article 6 - Department of State › 131 - Procedure of Appointment; Fees and Commissions; Fee Payment Methods.

§ 131.  Procedure  of  appointment;  fees and commissions; fee payment
methods.  1.  New  appointment.  (a)  Applicants  for  a  notary  public
commission   shall   submit   to  the  secretary  of  state  with  their
application, the  oath  of  office,  duly  executed  before  any  person
authorized to administer an oath, together with their signature.
(b)  Upon  being  satisfied  of  the  competency and good character of
applicants for appointment as notaries public, the  secretary  of  state
shall  issue a commission to such persons; and the official signature of
the applicants and the oath of office filed with such applications shall
take effect.
(c) The secretary of state shall receive a non-refundable  application
fee of sixty dollars from applicants for appointment, which fee shall be
submitted  together  with  the application. No further fee shall be paid
for the issuance of the commission.
(d) A notary public identification  card  indicating  the  appointee's
name,  address,  county  and commission term shall be transmitted to the
appointee.
(e) The commission, duly dated, and a certified copy or  the  original
of  the  oath  of  office and the official signature, and twenty dollars
apportioned from  the  application  fee  shall  be  transmitted  by  the
secretary  of  state  to  the  county  clerk  of the county in which the
appointee resides by the tenth day of the following month.  Transmission
may  be accomplished by electronic means that results in a submission of
such records and fees by the secretary of state to the county clerk. For
purposes of this section, "electronic" shall have the  same  meaning  as
set forth in section three hundred two of the state technology law.
(f)  The  county  clerk  shall  make a proper index of commissions and
official signatures transmitted to that office by the secretary of state
pursuant to the provisions of this section.
2. Reappointment. (a) Applicants for reappointment of a notary  public
commission shall submit to the secretary of state with their application
the  oath  of  office,  duly  executed  before  any person authorized to
administer an oath, together with their signature.
(b) Upon being satisfied of the completeness of  the  application  for
reappointment,  the  secretary of state shall issue a commission to such
persons; and the official signature of the applicants and  the  oath  of
office filed with such applications shall take effect.
(c)  The secretary of state shall receive a non-refundable application
fee of sixty dollars from each applicant for  reappointment,  which  fee
shall  be  submitted together with the application. No further fee shall
be paid for the issuance of the commission.
(d) The commission, duly dated, and a certified or  original  copy  of
the  oath  of  office  and  the  official  signature, and twenty dollars
apportioned from the application fee plus interest as may be required by
statute shall be transmitted by the secretary of  state  to  the  county
clerk  of  the county in which the appointee resides by the tenth day of
the following month. Transmission  may  be  accomplished  by  electronic
means  that  results  in  a  submission  of such records and fees by the
secretary of state to the county clerk.
(e) The county  clerk  shall  make  a  proper  record  of  commissions
transmitted  to  that  office  by the secretary of state pursuant to the
provisions of this section.
3. Electronic notarization. (a) After registration of  the  capability
to  perform  electronic  notarial  acts  pursuant to section one hundred
thirty-five-c of this article, the secretary of state shall transmit  to
the  county  clerk  the  exemplar  of  the  notary  public's  electronic
signature and any change in commission number or expiration date of  the

notary   public's   commission.  Transmission  may  be  accomplished  by
electronic means.
(b) Registration of the capability to perform electronic notarizations
shall be treated as a new appointment by the secretary of state.
4.   Fees.   (a)  Except  for  changes  made  in  an  application  for
reappointment, the secretary of state shall receive a non-refundable fee
of ten dollars for changing the name or address of a notary public.
(b) The secretary of state may issue a duplicate  identification  card
to  a  notary public for one lost, destroyed or damaged upon application
therefor on a form prescribed by the secretary of state and upon payment
of  a  non-refundable  fee  of  ten   dollars.   Each   such   duplicate
identification  card  shall have the word "duplicate" stamped across the
face thereof, and shall bear the same number as the one it replaces.
(c) The secretary of state shall accept payment for any  fee  relating
to  appointment  or reappointment as a notary in the form of cash, money
order, certified check, company check, bank check or personal check. The
secretary of state may provide for accepting payment of any such fee due
by credit or debit card, which may include payment through the internet.