2023 New York Laws › UCC - Uniform Commercial Code › Article 9 - Secured Transactions › Part 5 - Filing › Sub Part 2 - Duties and Operation of Filing Office › 9-523 - Information From Filing Office; Sale or License of Records

Section 9--523. Information  from  Filing  Office;  Sale  or  License of
Records.
(a) Acknowledgment of filing written record. If a person that files  a
written  record  requests  an  acknowledgment  of the filing, the filing
office shall send to the person an  image  of  the  record  showing  the
number  assigned  to the record pursuant to Section 9--519(a)(1) and the
date and time of the filing  of  the  record.  However,  if  the  person
furnishes  a  copy of the record to the filing office, the filing office
may instead:
(1) note upon the copy the number assigned to the record pursuant
to Section 9--519 (a) (1) and the date and time of the filing
of the record; and
(2) send the copy to the person.
(b) Acknowledgment of filing other record. If a person files a  record
other  than a written record, the filing office shall communicate to the
person an acknowledgment that provides:
(1) the information in the record;
(2) the  number  assigned  to  the  record  pursuant  to  Section
9--519(a)(1); and
(3) the date and time of the filing of the record.
(c) Communication  of  requested  information. The filing office shall
communicate or otherwise  make  available  in  a  record  the  following
information to any person that requests it:
(1) whether  there is on file on a date and time specified by the
filing office, but not a date  earlier  than  three  business
days  before  the  filing  office  receives  the request, any
financing statement that:
(A) designates a particular debtor  or,  if  the  request  so
states,  designates  a  particular  debtor at the address
specified in the request;
(B) has not lapsed under Section 9--515 with respect  to  all
secured parties of record; and
(C) if the request so states, has lapsed under Section 9--515
and  a record of which is maintained by the filing office
under Section 9--522(a);
(D) is filed  in  the  filing  office  described  in  Section
9--501(a)(1),  if the request indicates the real property
tax designation associated  with  the  real  property  as
assigned   by  the  local  real  property  tax  assessing
authority.
(2) the date and time of filing of each financing statement,
(3) the information provided in each financing statement,
(4) whether there is on file any notice of federal tax lien, or a
certificate or notice affecting such lien, on  the  date  and
time specified in such record naming a particular debtor; and
(5) the   date  and  time  of  filing  of  each  such  notice  or
certificate of or affecting a federal tax lien.
(d) Medium for communicating information. In complying with  its  duty
under  subsection  (c), the filing office may communicate information in
any medium. However, if requested, the filing office  shall  communicate
information by issuing its written certificate.
(e) Timeliness of filing office performance. The filing office, except
by  a  filing  office described in Section 9--501 (a) (1), shall perform
the acts required by subsections (a) through (d) at the time and in  the
manner prescribed by filing-office rule, but not later than two business
days after the filing office receives the request.
(f) Public  availability of records. At least weekly, the secretary of
state shall offer to sell or license to the  public  on  a  nonexclusive

basis,  in  bulk,  copies of all records filed in it under this part, in
every medium from time to time available to the filing office.