2023 New York Laws › PBH - Public Health › Article 41 - Vital Statistics › Title 7 - Vital Statistics Records › 4170 - Records; General Duties of Registrars.

§ 4170. Records; general duties of registrars. Each registrar shall:
(a)  supply  blank  forms  of  certificates to such persons as require
them;
(b) examine each certificate of birth  or  death  when  presented  for
record  in  order  to  ascertain  whether or not it has been made out in
accordance with the provisions of this article and the  instructions  of
the commissioner;
(c)  number  consecutively the certificates of birth and death, in two
separate series, beginning with the number one for the first  birth  and
the  first  death, in each calendar year, and sign his name as registrar
in attest of the date of filing in his office;
(d) make a  complete  and  accurate  copy  of  each  birth  and  death
certificate   registered  by  him  in  such  form  as  approved  by  the
commissioner;
(e) file the permit for each burial, or cremation or other disposition
of bodies of deceased persons in his district as the  local  record,  in
such  manner  as directed by the commissioner and which shall be subject
to disposition at such time and in such manner as may be  prescribed  by
rules and regulations promulgated by the commissioner;
(f)  at  such times as the commissioner shall direct, and as otherwise
ordered by the commissioner as provided in  section  four  thousand  one
hundred  seventy-two  of  this  chapter transmit to the commissioner all
original certificates, including reports of foundlings, as  required  by
section  three  hundred  ninety-eight  of  the  social services law, and
orders relating to parentage registered by him;
(g) maintain a count of reports of fetal death with such reports to be
destroyed at the end of each month.
(h) immediately notify the division of criminal  justice  services  in
the  event  that a copy of a birth certificate or information concerning
the birth records of any person whose  record  is  flagged  pursuant  to
paragraph (i) of subdivision two of section four thousand one hundred of
this  article  is  requested.  In  the  event  that  a copy of the birth
certificate of a person whose record  is  so  flagged  is  requested  in
person,   the   registrar's   personnel   accepting  the  request  shall
immediately notify his or her supervisor who shall notify the local  law
enforcement   agency  and  department  in  accordance  with  regulations
promulgated by the department.  The  person  making  the  request  shall
complete  a  form as prescribed by the commissioner, which shall include
the name, address, telephone numbers and social security numbers of  the
person  making  the  request.  A motor vehicle operator's license, or if
such  license  is  not  available,  such  other  identification  as  the
commissioner   determines   to  be  satisfactory,  shall  be  presented,
photocopied and returned to him  or  her.  When  a  copy  of  the  birth
certificate  of  a  person whose record has been flagged is requested in
writing, the registrar shall notify the local law enforcement agency and
the  department  in  accordance  with  regulations  promulgated  by  the
department.