2023 New York Laws › GMU - General Municipal › Article 9-A - Local Option for Conduct of Games of Chance by Certain Organizations › 195-O - Distributor of Bell Jars; Reports and Records.

§   195-o.  Distributor  of  bell  jars;  reports  and  records.    1.
Distribution; distributors. Any distributor licensed in accordance  with
section one hundred eighty-nine-a of this article to distribute bell jar
tickets shall purchase bell jar tickets only from licensed manufacturers
and   may  manufacture  coin  boards  and  merchandise  boards  only  as
authorized in subdivision one-a of this section.  Licensed  distributors
of  bell  jar  tickets  shall  sell such tickets only to not-for-profit,
charitable or religious  organizations  registered  by  the  board.  Any
licensed  distributor  who  willfully  violates  the  provisions of this
section shall: (a) upon such first offense, have their license suspended
for a period of thirty days; (b) upon such second  offense,  participate
in  a  hearing to be conducted by the board, and surrender their license
for such period as recommended by the board; and (c) upon such third  or
subsequent  offense,  have  their  license suspended for a period of one
year and shall be guilty of a class E felony. Any unlicensed distributor
who violates this section shall be guilty of a class E felony.
1-a. Coin boards and merchandise  boards.  Distributors  of  bell  jar
tickets  may manufacture coin boards and merchandise boards only if such
boards have been approved by the board and have a bar  code  affixed  to
them  setting  forth  all information required by the board. Except that
for coin boards and merchandise boards,  delineation  of  the  prize  or
prize  value need not be included on the game ticket sold in conjunction
with a coin board or merchandise board. In lieu of such requirement, the
distributor shall be required to  disclose  the  prize  levels  and  the
number  of  winners  at  each  level and shall print clearly on the game
ticket that a ticket holder may obtain the prize  and  prize  value  for
each  prize  level by referencing the flare. Such coin boards shall only
be sold by licensed distributors to  licensed  authorized  organizations
registered  by  the  board  in  accordance  with  the provisions of this
article.
2. Business records.  A  distributor  shall  keep  at  each  place  of
business  complete  and  accurate  records  for  that place of business,
including itemized invoices of bell jar tickets held and purchased.  The
records  must  show the names and addresses of purchasers, the inventory
at the close of each period for which a return is required, all bell jar
tickets on hand, and other pertinent papers and  documents  relating  to
the  purchase,  sale,  or  disposition  of  bell  jar  tickets as may be
required by the board. Books,  records,  itemized  invoices,  and  other
papers and documents required by this section shall be kept for a period
of  at  least four years after the date of the documents, or the date of
the entries appearing in the records, unless  the  board  authorizes  in
writing  their  destruction or disposal at an earlier date. A person who
violates this section shall be guilty of a misdemeanor.
3. Sales records. A distributor shall maintain a record  of  all  bell
jar  tickets  that  it  sells. The record shall include, but need not be
limited to:
(a) the  identity  of  the  manufacturer  from  whom  the  distributor
purchased the product;
(b) the serial number of the product;
(c)  the  name,  address,  and  license or exempt permit number of the
organization or person to which the sale was made;
(d) the date of the sale;
(e) the name of the person who ordered the product;
(f) the name of the person who received the product;
(g) the type of product;
(h) the serial number of the product;
(i) the account number identifying the sale from the  manufacturer  to
distributor  and  the  account  number  identifying  the  sale  from the
distributor to the licensed organization; and
(j)  the  name, form number, or other identifying information for each
game.
4. Invoices. A distributor shall supply with each sale of a  bell  jar
product  an itemized invoice showing the distributor's name and address,
the purchaser's name, address, and license number, the date of the sale,
the account  number  identifying  the  sale  from  the  manufacturer  to
distributor  and  the  account  number  identifying  the  sale  from the
distributor to the licensed organization, and  the  description  of  the
deals,  including the form number, the serial number and the ideal gross
from every deal of bell jar or similar game.
5. Reports.  A  distributor  shall  report  quarterly  to  the  gaming
commission,  on a form prescribed by the gaming commission, its sales of
each type of bell jar deal  or  tickets.  This  report  shall  be  filed
quarterly on or before the twentieth day of the month succeeding the end
of  the  quarter  in  which the sale was made. The gaming commission may
require that a distributor submit  the  quarterly  report  and  invoices
required  by  this  section  via  electronic  media  or  electronic data
transfer.
6. The board may inspect the premises, books, records,  and  inventory
of  a distributor without notice during the normal business hours of the
distributor.
7. Certified physical inventory. The board may, upon request,  require
a  distributor to furnish a certified physical inventory of all bell jar
tickets in stock. The inventory shall contain the information  requested
by the board.