2023 New York Laws › ELN - Election › Article 5 - Registration and Enrollment of Voters › Title 5 - Registration Records › 5-500 - Registration Records; Form and Content.

§ 5-500. Registration records; form and content. 1. There shall be two
  records  of the registration of each voter. Except as otherwise provided
  in this chapter, one  record  shall  be  sent,  at  the  time  of  every
  election,  to the polling place where the voter is entitled to vote, and
  shall be known as the "registration poll record". Between  elections  it
  shall  be  kept  in  the  main office or a branch office of the board of
  elections. The other record shall be kept constantly in such main office
  or branch office and shall be known as the  "central  file  registration
  record". The two types of records shall be prepared in different colors.
2.  The  face of each registration record, at or before its use, shall
  have entered at the top the name of the county in which it is to be used
  and a registration serial number, which  shall  be  different  for  each
  voter but the same for the two records of each voter.
3.  The central file registration records shall be printed on one side
  only, and shall be identical in substance, printing and arrangement with
  the face of the registration poll records.
4.  The  central  file  registration  records  and  the  face  of  the
  registration  poll  records  shall  contain  a  space  for  the  voter's
  signature, preceded by the words, "The foregoing statements  are  true",
  and  followed  by  the  signature  of  the  two  members of the board of
  inspectors  or  central  registration  board  by  whom  the   voter   is
  registered.  In  addition,  there  shall  be  spaces  for  the following
  entries, all of which shall precede the space for the voter's signature:
a. Serial number assigned to voter and county of registration;
b. The voter's surname, given name and initials of other names;
c. The date of registration;
d. The residence address at which the voter claims to reside and  post
  office  address,  if  not the same; and the number or designation of the
  room, apartment, or floor occupied by the voter if he or  she  does  not
  claim  the  entire  building  as  his or her residence; and in addition,
  space for the furnishing of an e-mail address, the furnishing  of  which
  shall  be  optional,  together  with  a notice stating that if an e-mail
  address is furnished, all notices and communications otherwise  required
  to  be  sent by the state board of elections to the voter by postal mail
  shall be sent by e-mail in addition to postal  mail.  County  boards  of
  elections  and the board of elections of the city of New York shall have
  the option of sending notices and communications otherwise  required  to
  be sent to the voter by postal mail by e-mail in addition to postal mail
  if the voter furnishes an e-mail address;
e.  The  assembly  district or ward and the election district in which
  such residence address is located;
f. The  length  of  the  voter's  residence  in  the  county  or  city
  calculated to the time of the next general election;
g.  Whether  the voter has previously voted or registered to vote and,
  if so, the approximate year in which he last voted or registered and his
  name and address at the time;
h. His date of birth;
i. A space for the applicant to  indicate  whether  or  not  he  is  a
  citizen of the United States;
j. The gender of the voter (optional);
k. The telephone number of the applicant (optional);
l. Whether the voter was challenged;
m.  A  space  for  the  applicant  to  indicate  his  choice  of party
  enrollment, with a clear  alternative  provided  for  the  applicant  to
  decline to affiliate with any party.
n.  On the face of each registration record there also shall be spaces
  appropriately entitled, for entering information about the  cancellation
  of  registration, the date of such cancellation and the reason therefor,

  and the signature  of  the  two  members  or  employees  of  the  board,
  representing  different  political  parties by whom the cancellation was
  recorded;
o.  A  space  for  "remarks"  regarding  other  facts required by this
  chapter to be recorded or appropriate to identify the voter;
p. A space for pre-registering applicants to respond to the  following
  question: "Are you at least 16 years of age and understand that you must
  be 18 years of age on or before election day to vote, and that until you
  will  be  eighteen  years  of  age  at  the  time  of such election your
  registration will be marked 'pending' and you will be unable to  cast  a
  ballot in any election?".
5.  On  each  registration  poll  record shall be spaces appropriately
  entitled and arranged for the voting record and signature of each voter.
  Each line above the last shall be reserved  for  the  entries  for  each
  election at which the voter casts his vote. Such arrangement shall allow
  for  the  entry  of  the  following  information  with reference to each
  election at which the registrant shall vote; the year, month and day  of
  the election; the voter's number recorded on the public-counter, and the
  designation  of the particular machine used if there be more than one in
  the district, if voting machines are used;  the  number  on  the  ballot
  delivered  and  voted  by  the  voter,  if  paper  ballots are used; the
  signature of the voter; and the signatures or initials of  the  election
  inspectors  by  whom  the voter is admitted to vote. On the last line at
  the bottom shall be a space for the voter's signature to be made at  the
  time of registration.
6. On a different part of the registration poll record shall be spaces
  for  recording  the enrollment of the voter, changes in such enrollment,
  including, in each case, the number of the enrollment  blank  used,  the
  date,  the  name  of the party, appropriate remarks; and the initials of
  the board members who make any entry:
7. The state board of elections shall prescribe the form of the record
  required by this section which may include any additional information it
  shall deem necessary. The state board  may  provide  that  the  form  of
  application  for  registration  by  mail may be used in lieu of the form
  prescribed by this section.