2023 New York Laws › LEG - Legislative › Article 2 - Members, Officers and Employees of the Legislature › 22-B - Destruction and Reproductions of Assembly Books and Records.

§ 22-b. Destruction  and  reproductions of assembly books and records.
  1.   Notwithstanding  any  other  provision  of  law,  the  officers  or
  employees  of the assembly designated by the speaker of the assembly may
  cause any of the following described records, books and papers  on  file
  with or in the custody of such officers or employees to be photographed,
  microphotographed  or reproduced on film or otherwise and may destroy or
  otherwise dispose of such original records, books and papers after  such
  reproductions  have  been  made.  Such reproductions may be destroyed or
  otherwise disposed of by such officers or employees after the  lapse  of
  the  following  periods  of  time from the date upon which the originals
  thereof were filed in their offices or placed in their custody:
AFTER TWENTY-FIVE YEARS
Assembly committee books of standing committees and home  rule  record
  books in the office of the journal clerk.
AFTER FIFTEEN YEARS
Record books of printed bills and index to documents.
AFTER TEN YEARS
Miscellaneous  reports  from  other  than  state  agencies,  submitted
  pursuant to special acts.
Material relating to specifications, bids, awards  and  correspondence
  relating  thereto,  in  connection  with  alterations,  improvements and
  purchase of materials.
Record books used at the assembly desk and engrossing clerk's office.
Social security information and records.
AFTER SEVEN YEARS
General correspondence.
Duplicate  copies  of  payroll  forms,  the  originals   having   been
  transmitted to the office of the state comptroller.
Duplicate copies of maintenance and operation schedules with duplicate
  copy  of  each  bill,  the  original  schedules  and  bills  having been
  transmitted to the office of the state comptroller.
Duplicate copies of purchase orders.
Personnel records and lists.
Personal service voucher certification forms of employees.
Duplicate copies of certification lists of  employees,  the  originals
  having been transmitted to the office of the state comptroller.
2.  Such  photographic  film  or  other  material  shall be of durable
  quality, and the device used to produce such records,  books  or  papers
  shall  be  one which accurately reproduces the originals in all details.
  Such photographic film or other  material  shall  be  deemed  to  be  an
  original  record, book or paper for all purposes, including introduction
  in evidence in all courts and  administrative  agencies.  A  transcript,
  exemplification  or  certified  copy  thereof  shall  be  deemed to be a
  transcript, exemplification or certified copy of the  original  for  all
  purposes.
3.  At least thirty days prior to the destruction or other disposition
  of any records, books or papers of any assembly standing  committee,  or
  of  the  journal  clerk's  office,  or  of  the assembly desk, or of the
  engrossing clerk's office, such officers or employees shall  notify  the
  commissioner  of  education  of  his  intention  to destroy or otherwise
  dispose thereof and afford  the  commissioner  of  education  reasonable
  opportunity  to  examine  the  same  to  ascertain  whether  any of such
  records, books or papers are of  historical  value.  Any  such  records,
  books  or  papers  so ascertained to be of historical value shall not be
  destroyed and shall be transferred to  depositories  designated  by  the
  speaker of the assembly.