2023 New York Laws › RPP - Real Property › Article 12 - Registering Title to Real Property › 409 - Filing, Entering and Indexing Papers Pursuant to This Act; Tickler Certificate.

§  409.  Filing,  entering  and  indexing papers pursuant to this act;
  tickler certificate. Every paper filed with the registrar shall be given
  a serial number in the order of its filing, and then shall be entered by
  the registrar in an "entry book" under columns showing:
First. The serial number;
Second. Day of filing;
Third.  Filing  number  of  petition  to  which  it  relates  if   the
  registration proceedings are still pending;
Fourth.  Certificate number, if registration proceedings are completed
  and certificate has been issued;
Fifth. Kind of paper filed;
Sixth. Name of the person in whose interest the paper is filed.
Every paper filed with the  registrar  affecting  property  for  which
  registration proceedings are pending shall in addition to its own serial
  number receive the petition number and be kept by the registrar with the
  petition  to  which it relates or affects. The registrar shall provide a
  book to be known as "the tickler certificate book" wherein he shall note
  all filed papers affecting property for which  registration  proceedings
  are  pending. Each page shall constitute a separate tickler certificate,
  and on said certificate he shall enter the character of the  paper,  the
  date of filing and the filing or serial number. The tickler certificate,
  subject  to  such change as the case may require, shall be substantially
  as follows:
Petition number ....................
This certifies that the following papers have been filed in the office
  of the registrar of ............ county affecting, or in connection with
  an action or proceeding to register the title to the following described
  real property, to wit:
(The description to appear here)
  ________________________________________________________________________
|                   |
Character of paper.   |    When filed.    |      Filing number.
  ________________________________________________________________________
|                   |
|                   |
|                   |
|                   |
|                   |
|                   |
A memorial of every paper filed with the registrar affecting title  to
  registered  property  shall  be  entered  at once upon the last original
  certificate to which it relates. Every paper filed  with  the  registrar
  affecting  title  to  property  shall  be  indexed  from its contents as
  follows: In an index showing in alphabetical order in one column or in a
  set of columns the names, places of residence with  street  numbers,  if
  any,  and  post  office  addresses  of  all  persons  in whose interests
  petitions for registration of title are  filed;  the  names,  places  of
  residence  with street numbers, if any, and post office addresses of all
  persons to whom any interest, right or power in real property is granted
  or released; and the names, places of residence with street numbers,  if
  any,  and  post  office addresses of all persons claiming an interest in
  real property; also, in separate columns the kinds of papers filed,  the
  numbers  of the filed papers, the dates of filing, the filing numbers of
  petition to which they relate (if petition is pending) and  the  numbers
  of  the  last original certificate to which they relate (if the title to
  the property is registered). Whenever a judgment or an  order  of  court
  directs  that  the  title  to real property be registered, it shall also
  direct the registrar to transfer all proper liens and incumbrances filed

  against the property pending registration to the certificate of title so
  to be issued. In those counties which have block indexes, an index shall
  be kept by blocks of all registered property described by  lot,  diagram
  or  other  appropriate  designation,  and  the  owners  thereof  with  a
  reference to  the  certificate  numbers  in  which  the  properties  are
  registered; if any system of indexing by lot numbers is in use the index
  lot numbers shall be shown. There shall also be kept in those counties a
  block index of conveyances and a block index of mortgages for registered
  lands  in substantially the same form with necessary changes as provided
  in the respective block index laws of those counties. In counties  which
  have  no  block  indexes  the  registrar shall also keep an index of all
  properties registered under  this  article,  in  which  such  registered
  properties shall be indexed according to a brief description thereof.