2023 New York Laws › EDN - Education › Title 1 - General Provisions › Article 5 - University of the State of New York › Part 1 - General Organization › 204 - Meetings and Absences.

§ 204. Meetings  and  absences.  1.  (a)  The  regents may provide for
regular  meetings  of  the  board  of   regents   and   any   committee,
subcommittee, task force, or other subgroups thereof. Notice of time and
place  for  all  regular public meetings of the board of regents and any
committee, subcommittee, task force, or other subgroups thereof shall be
publicly provided at least seven days in advance of such  meeting.  Such
notice  of  time,  place and agenda shall be distributed via the board's
official internet website and specifically distributed by United  States
postal service to all regents at their usual addresses and, if a meeting
of a committee, subcommittee, task force, or other subgroups thereof, by
such  means,  including  but  not  limited  to  the United States postal
service  or  electronic  means,  as   determined   by   the   committee,
subcommittee,  task  force,  or other subgroups thereof. An agenda for a
regular public meeting of the board shall be comprised of a list of  all
items  to be considered with a description of the subject matter of each
such item and shall be posted at least three  days  in  advance  of  the
meeting;  provided  however,  that  in an instance of a health or public
safety emergency, the board may include additional items to  the  agenda
with  less  than three days notice. In an instance of a health or public
safety emergency, the board shall use best efforts to  make  public  any
changes  to  the  agenda  prior  to  the regular meeting. The notice and
agenda shall be considered a public record.
(b) The chancellor or the commissioner, or any five  regents,  may  at
any time call a special meeting of the board of regents and fix the time
and  place  therefor.  Notice  of time, place and agenda for all special
public meetings of the board of regents shall be  publicly  provided  at
least  three days in advance of such meeting. Such notice of time, place
and agenda shall  be  distributed  via  the  board's  official  internet
website   and   specifically  circulated  according  to  the  rules  and
regulations of the regents to all regents. The board of regents  special
public  meeting  agenda  shall be comprised of a list of all items to be
considered with a description of the subject matter of each  such  item;
provided  however,  that  in  an  instance  of a health or public safety
emergency, the board may include additional items  to  the  agenda  with
less than three days notice. In an instance of a health or public safety
emergency,  the  board shall use best efforts to make public any changes
to the agenda prior to the special meeting. The notice and agenda  shall
be considered a public record.
2.   Any   meeting   of  the  board  of  regents  and  any  committee,
subcommittee, task force, or other subgroups thereof shall be  conducted
in accordance with article seven of the public officers law.
3.  A  summary of committee reports, any other minutes, and attendance
of the board of regents for either regular or special meetings shall  be
electronically available on the board of regents website at the close of
each  board  meeting  and shall be considered a public record. The video
recording of any regular full board meeting shall  be  posted  no  later
than five days following the meeting of the board. Any meeting summaries
and actions taken shall be posted on the board of regents website within
five  days  of approval by the board. Information posted on the board of
regents website shall remain on the site as archived data for a  minimum
of ten years.
4.  If  any  regent  shall  fail to attend three consecutive meetings,
without excuse accepted as satisfactory by the regents, that regent  may
be deemed to have resigned and the regents shall then report the vacancy
to the legislature which shall fill it.