2023 New York Laws › CNT - County › Article 24 - Provisions Applicable to New York City › 918 - General Provisions Pertaining to Records in Offices of County Clerks.

§  918.  General provisions pertaining to records in offices of county
  clerks. 1. The clerk of each of the counties within the city of New York
  is authorized and empowered to do such further acts  for  rearrangement,
  care,   repair,   restoration,  preservation,  indexing  and  convenient
  examination of the records, documents, maps and papers filed or recorded
  in his office as in his judgment will best serve the public interest.
2. The clerk of the county of Richmond is hereby  authorized,  in  his
  discretion,  to destroy copies and originals of chattel mortgages, bills
  of sale and conditional bills of sale filed in  his  office,  after  the
  expiration of ten years from the date of filing.
3.  All  books,  records,  maps  and other public papers which are now
  public records in the offices of the county clerks of New  York,  Kings,
  Bronx,  Queens  and  Richmond  shall  continue to be public records. The
  county clerk may cause copies thereof to  be  made  by  photocopying  or
  other  process,  in  his  discretion,  whenever  by  reason of age, use,
  exposure  or  any  casualty,  such  copies  shall  in  his  judgment  be
  desirable.  All  copies  of  any  records filed in any such office, when
  certified by any such clerk to be accurate copies thereof, shall for all
  purposes have  the  same  force  and  effect  as  the  original.  Unless
  otherwise   ordered  by  the  appellate  division  pursuant  to  section
  eighty-nine of the judiciary law, the original  shall  be  placed  in  a
  suitable  enclosure  and  preserved,  properly endorsed and indexed, for
  such examination as may  be  directed  by  an  order  of  court  in  any
  proceeding in which the accuracy of the copy is questioned.
4. Any other laws to the contrary notwithstanding, the county clerk in
  each  of  the  counties  within  the  city of New York is authorized and
  empowered to maintain separate judgment docket  volumes  containing  the
  printed  transcript  or  transcripts,  in  strict  alphabetical order of
  judgment made, entered and docketed in the civil court of  the  city  of
  New York against individuals, corporations, and other entities on behalf
  of  the  parking violations bureau, the environmental control board, the
  taxi and limousine commission, the department  of  consumer  and  worker
  protection, the office of administrative trials and hearings when acting
  in  accordance with subdivision c of section 7-551 of the administrative
  code of the city of New York and the commissioner of jurors of the  city
  of  New  York, provided that the judgments made, entered and docketed in
  the  civil  court  of  the  city  of  New  York   against   individuals,
  corporations, and other entities on behalf of the department of consumer
  and  worker  protection  shall  be limited to final decisions and orders
  that either (a) award restitution, or monetary damages, to a consumer or
  worker; or (b)  award  such  restitution,  or  monetary  damages,  to  a
  consumer  or  worker, together with civil penalties or equitable relief.
  These volumes may be maintained in the form of computer print outs which
  shall contain the date of judgment, the name and address of the judgment
  debtor or debtors, the amount of  the  judgment  and  other  information
  which  the  county clerk may deem necessary to sufficiently describe the
  parties to the action or proceeding or nature or the manner of the entry
  of the judgment. The county clerk may, in in such clerk's discretion, in
  lieu of such volumes, maintain the aforementioned data in a micrographic
  or computer retrievable format. With respect to judgments on  behalf  of
  the  parking  violations  bureau  such  volumes or other format shall be
  maintained pursuant to this  subdivision  for  only  those  individuals,
  corporations,  and  other  entities  having  vehicles  registered in the
  counties within the city of New York.
5. Any other laws to the contrary notwithstanding, the  department  of
  consumer  affairs  may  file  a  certified copy of the final decision or
  order of such department, provided that such  final  decision  or  order
  either:  (a)  awards  restitution, or monetary damages, to a consumer or

  worker; or (b) awards  such  restitution,  or  monetary  damages,  to  a
  consumer  or  worker  together with civil penalties or equitable relief,
  with the county clerk of any county within the city of New York where  a
  respondent  resides or has a place of business, or, if the respondent is
  a non-resident of the city of New York and no  longer  has  a  place  of
  business  within  the city of New York at the time such department seeks
  to file such certified copy, the department of consumer affairs may file
  such certified copy of such final decision  or  order  with  the  county
  clerk  of  the  county  in  which  the department of consumer affairs is
  located. Such consumer or worker may file a certified copy of such final
  decision or order provided that such person has been assigned such final
  decision or  order  or  a  portion  of  such  final  decision  or  order
  authorizing   restitution,   imposing   monetary  damages  or  providing
  equitable relief to such person. The filing of such  final  decision  or
  order  shall  have the full force and effect of a judgment duly docketed
  in the office of such clerk. The final decision or order may be enforced
  by and in the name of the department,  or  by  a  person  who  has  been
  assigned such decision or order or a portion thereof, in the same manner
  and  with  like  effect as that prescribed by the civil practice law and
  rules for the enforcement of a money judgment.