2023 New York Laws › VIL - Village › Article 4 - Powers, Duties and Compensation of Officers › 4-402 - Clerk.

§  4-402  Clerk.  The  clerk  of  each  village  shall, subject to the
  direction and control of the mayor:
a. have custody of the corporate seal, books, records, and  papers  of
  the village and all the official reports and communications of the board
  of trustees;
b.  act as clerk of the board of trustees and of each board of village
  officers and shall keep a record of their proceedings;
c. keep a record of all village resolutions and local laws;
d. prepare, sign and  transmit  to  the  village  treasurer  an  order
  directing  the  village  treasurer  to pay the claims therein specified,
  which order shall contain an abstract of all claims audited and  ordered
  paid  by  the  board  of  trustees or other board having power to audit,
  showing the names of the claimants, the amounts approved for payment and
  the appropriations chargeable therewith. In any  village  in  which  the
  same  individual  serves  as both clerk and treasurer or as deputy clerk
  and deputy treasurer, such  order  shall  be  signed  by  the  mayor.  A
  duplicate  of  such  order  shall  be filed in the office of the village
  clerk.  Except  as  otherwise  provided  in  section  fourteen   hundred
  thirty-eight  of  the real property tax law, all monies belonging to the
  village received by such clerk in any month shall be paid to the village
  treasurer on or before the tenth day of the next succeeding month;
e. shall, during office hours as prescribed by the board of  trustees,
  on  demand  of any person, produce for inspection the books, records and
  papers of his office, and shall furnish a copy of any  portion  thereof,
  certified in the proper form to be read in evidence, upon payment of his
  fees therefor, at the rate of twenty cents per folio;
f.  shall  collect taxes and assessments of the village as provided in
  this act if the board of trustees shall, by resolution,  determine  that
  the taxes and assessments of the village be collected by the clerk;
g.  shall keep an indexed record of all written notices which he shall
  receive of the existence of a defective, unsafe, dangerous or obstructed
  condition in or upon, or of an accumulation of ice  or  snow  upon,  any
  village  street,  highway, bridge, culvert, sidewalk or crosswalk, which
  record shall state the date of receipt of the  notice,  the  nature  and
  location  of  the condition stated to exist, and the name and address of
  the person from whom the notice is received. All  such  written  notices
  shall  be  indexed  according  to the location of the alleged defective,
  unsafe,  dangerous  or  obstructed  condition,  or   the   location   of
  accumulated  snow  or  ice. He shall at the board meeting next following
  receipt of such written notice by him, or within ten days, whichever  is
  sooner,  cause said written notice to be brought to the attention of the
  board of trustees. The record of each notice shall be  preserved  for  a
  period of five years after the date it is received;
h. may administer the oath of office to all village officers;
i.  shall  also  perform  such  other duties not inconsistent with his
  office as shall be determined by resolution of the board of trustees.