2023 New York Laws › PVH - Private Housing Finance › Article 2 - Limited-Profit Housing Companies › 13-C - Voting, Election and Referendum Procedures.

§ 13-c. Voting, election and referendum procedures. 1. Any shareholder
  vote  involving  the election of board members, by-law amendments, or on
  dissolution or reconstitution or conversion of a mutual housing  company
  including  any  votes  for a special assessment pursuant to subdivisions
  one, two or three of section thirty-five-a  of  this  article  shall  be
  conducted  using secret ballots. Such ballots shall be cast in-person by
  tenants entitled to vote in the project; unless such tenant  casts  such
  ballot  using  an  absentee ballot issued pursuant to subdivision two of
  this section.
2. Any shareholder entitled to vote may request an absentee ballot  to
  cast  a  ballot  in any shareholder vote. Such an absentee ballot may be
  delivered or mailed  only  to  the  primary  residence  address  of  the
  shareholder  entitled  to  vote  in the project. An absentee ballot cast
  pursuant to this subdivision shall be sealed within  two  envelopes  and
  shall  be mailed or delivered to a neutral third party not running for a
  position on the board of directors. The outer  envelope  containing  the
  ballot  shall  instruct  the shareholder to affix their signature to the
  outer envelope only, and further instruct the shareholder  not  to  sign
  the ballot itself.
3.  Proxy  voting shall not be permitted in a vote for a position on a
  board of directors, for dissolution  or  reconstitution  of  the  mutual
  housing  company,  for the authorization of a feasibility study, for the
  authorization to develop and submit to the attorney general an  offering
  plan  for  dissolution and reconstitution of the mutual housing company,
  for the authorization to develop and submit to the  attorney  general  a
  proxy statement or any other documents permitted by the attorney general
  instead of such offering plan, or any other vote relating to dissolution
  or  reconstitution  required  by  the regulations of the commissioner or
  supervising agency, or for an assessment approved  pursuant  to  section
  thirty-five-a  of  this  article  to  fund  the development, submission,
  completion, or distribution of any of the aforementioned documents.
4. All ballots shall produce a paper or electronic record which may be
  audited in the case of a contested election result.
5. No otherwise-eligible  person  shall  be  prevented  from  being  a
  candidate  for,  being  elected  to,  or serving on a board of directors
  based solely on that person owing or having owed any amount of any  form
  of  arrears  to  the  mutual  housing  company,  unless,  at the time of
  nomination, that person currently owes an amount of arrears greater than
  the equivalent of two  months  of  that  person's  monthly  maintenance.
  Nothing in this subdivision shall be construed to require or mandate any
  mutual  housing  company to adopt bylaws, rules, policies, or procedures
  restricting any person's eligibility to be nominated, elected, or  serve
  on  a  board of directors. No grounds other than the above arrearages in
  excess of two months maintenance shall be a basis in itself to deny such
  eligibility  to  any  person   unless   specifically   incorporated   in
  regulations promulgated by or procedures approved by the commissioner or
  supervising   agency.   Neither   a   mutual  housing  company  nor  the
  commissioner or the supervising agency may modify in any way  the  above
  limitation  so as to restrict eligibility on the basis of fewer than two
  months of arrears.