reglab/statecodes huggingface dataset:
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › INFORMATION CONFIDENTIALITY OFFICERS (§§ 25-53-51 — 25-53-59) › Section 25-53-59 - Penalty for improper release or divulgence of confidential information

Any information confidentiality officer who shall intentionally and wilfully violate his oath by releasing or divulging confidential information without proper authority shall be guilty of a misdemeanor and sentenced to not exceeding one (1) year in jail or a fine of not exceeding One Thousand Dollars ($1,000.00), or both.
Laws, 1976, ch. 372, § 6, eff. 7/1/1976.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-101 - Legislative findings and declarations

The Legislature hereby declares it essential to the creation and maintenance of an efficient, modern, economically feasible, telecommunications system that there should be full cooperation and cohesive planning and effort by and between the several state agencies and that it is the responsibility of the said Legislature to provide statutory authority therefor. The Legislature, therefore, declares and determines that the responsibility for these and other related purposes shall be vested in the Mississippi Department of Information Technology Services.
Laws, 1995, ch. 622, § 10, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-103 - [Repealed]

Repealed by Laws, 1999, ch. 410, § 5, eff. 3/17/1999.
Laws, 1995, ch. 622, § 11, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-105 - Administration and purposes of Sections 25-53-109 through 25-53-125

The Mississippi Department of Information Technology Services shall administer the provisions of Sections
25-53-109
through
25-53-125
. The purposes and aims of the Mississippi Department of Information Technology Services in carrying out said provisions shall be to coordinate and promote efficiency in the acquisition, operation and maintenance of all telecommunications systems and networks being used by agencies of the state and further to coordinate the compatibility of systems and networks to the state with those of governing authorities so as to promote a uniform, compatible telecommunications system for agencies and governing authorities.
Laws, 1995, ch. 622, § 12, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-107 - Promulgation of rules and regulations; employment of personnel

(1)
The Mississippi Department of Information Technology Services shall promulgate rules and regulations governing the manner in which the authority and duties prescribed by Sections
25-53-101
through
25-53-125
shall be carried out. It shall employ competent personnel necessary to carry out its purposes, under rules promulgated by the State Personnel Board.
(2)
The bureau, during a fiscal year, may utilize time-limited escalated positions in order to implement telecommunications enterprise decisions that yield cost avoidance, cost reductions or revenue increases and so long as the Mississippi Department of Information Technology Services can provide the necessary funds without such action causing a telephone service rate increase to agency customers. Such employees of the bureau shall be considered nonstate service employees, shall be highly qualified telecommunications professionals and may be compensated at a rate comparable to the prevailing rate of telecommunications personnel in the private sector. Such compensation rates shall be determined by the State Personnel Director. The number of such positions shall be set by annual appropriation legislation. The compensation and classification of such positions and qualifications of employees shall be set by the State Personnel Board upon recommendation by the Executive Director of the Mississippi Department of Information Technology Services. Nonstate service positions can be recommended for conversion to permanent state service on a case by case basis if the supported function appears long-term in duration, if accomplished in accordance with State Personnel Board procedures, and if properly identified in the state budgetary process.
Laws, 1995, ch. 622, § 13, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-109 - General duties and powers of bureau

The bureau is hereby authorized and empowered to exercise such duties and powers necessary to effectuate the purposes of Sections
25-53-101
through
25-53-125
including the following:
(a)
Form an advisory council made up of persons with expertise, and experience in the field of telecommunications for the purpose of setting goals, establishing long-range plans and policies and to oversee and assist in the procurement activities regarding telecommunications equipment and services;
(b)
Provide more effective management of state telecommunications resources and implement long-range plans and procurement;
(c)
Manage, plan and coordinate all telecommunications systems under the jurisdiction of the state. This centralized management function would be provided throughout the following activities:
(i)
Administration of existing systems including coordination of activities, vendors, service orders and billing/record-keeping functions;
(ii)
Planning of new systems or services;
(iii)
Design of replacement systems;
(iv)
Project management during specification writing, bid letting, proposal evaluation and contract negotiations;
(v)
Implementation supervision of new systems and ongoing support;
(vi)
Implementation of long-term state plans; and
(vii)
Management of intra-LATA and inter-LATA networks.
Laws, 1995, ch. 622, § 14, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-113 - Cooperation with bureau by state agencies

Each and every agency of the state shall give full cooperation to the bureau in furnishing all information of any kind as it pertains to telecommunications.
Laws, 1995, ch. 622, § 16, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-115 - Approval by bureau of rentals, leases and purchases of telecommunications systems

No agency shall rent, lease, lease/purchase, purchase or in any way own or pay for the operation of any telecommunications system out of any funds available for the use by that agency without the written approval of the bureau.
Laws, 1995, ch. 622, § 17, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-117 - Creation of state obligations for telecommunications systems; conduct of transactions dealing with telecommunications systems

No agency shall be permitted to obligate the state to any vendor source for a telecommunications system of any kind. All transactions dealing with a telecommunications system shall be conducted through the bureau, and any vendor found in violation of this policy may be prohibited from bidding on such systems for a period of time commensurate with the severity of the violation. Provided, however, that this period shall not exceed twenty-four (24) months.
Laws, 1995, ch. 622, § 18, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-119 - Applicability of Sections 25-53-101 through 25-53-125

The bureau shall, subject to the provisions of Sections
25-53-101
through
25-53-125
, have sole authority and responsibility for defining the specific telecommunications equipment, systems and related services to which the provisions of Sections
25-53-101
through
25-53-125
shall be applicable. However, the provisions of Sections
25-53-101
through
25-53-125
shall not be applicable with respect to computer and telecommunications equipment, systems and related services that are only available from a sole source.
Laws, 1995, ch. 622, § 19, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-123 - Method of procurement of nonregulated telecommunications systems

(1)
The only method of procurement permitted for the acquisition of nonregulated telecommunications systems, including equipment and related services, shall be in conformity with the following requirements: All acquisitions of telecommunications equipment, systems and related services involving the expenditures of funds in excess of the dollar amount established in Section
31-7-13(c)
, or rentals or leases in excess of the dollar amount established in Section
31-7-13(c)
, for the term of the contract, shall be based upon competitive and open specifications, and contracts therefor shall be entered into only after advertisements for bids are published in one or more daily newspapers having a general circulation in the state not less than fourteen (14) days prior to receiving sealed bids therefor. The authority may reserve the right to reject any or all bids, and if all bids are rejected, the authority may negotiate a contract within the limitations of the specifications so long as the terms of any such negotiated contract are equal to or better than the comparable terms submitted by the lowest and best bidder, and so long as the total cost to the State of Mississippi does not exceed the lowest bid. If the authority accepts one (1) of such bids, it shall be that which is the lowest and best.
(2)
When applicable, the bureau may procure equipment, systems and related services in accordance with the law or regulations, or both, which govern the Bureau of Purchasing of the Governor's Office of General Services or which govern the Mississippi Department of Information Technology Services procurement of computer equipment, software and services.
Laws, 1995, ch. 622, § 21; Laws, 1999, ch. 410, § 4, eff. 3/17/1999.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › ACQUISITION, OPERATION AND MAINTENANCE OF TELECOMMUNICATION SYSTEMS (§§ 25-53-101 — 25-53-125) › Section 25-53-125 - General provisions applicable to all procurements under Sections 25-53-101 through 25-53-125

The following general provisions shall apply to all procurements under Sections
25-53-101
through
25-53-125
:
(a)
No contracts entered into hereunder shall have an initial effective date earlier than the date on which such contract receives approval as required herein.
(b)
All changes, modifications and amendments to any contract hereunder shall be approved in advance by the bureau, in addition to any other approvals required by law.
(c)
The bureau shall promulgate rules and regulations in accordance with the Administrative Procedure Act, Section
25-43-1
, et seq., Mississippi Code of 1972, for the establishment of contract format.
(d)
Where written proposals or bids are submitted by vendors, the proposal or bid of the successful vendor shall be incorporated into the final contract consummated with that vendor.
(e)
The provisions of Sections
25-53-101
through
25-53-125
shall, with respect to the procurement of telecommunications equipment, systems or related services, supersede specifications of any contradictory or conflicting provisions of Chapter 7, Title 31, Mississippi Code of 1972, and other laws with respect to awarding public contracts.
Laws, 1995, ch. 622, § 22, eff. 7/1/1995.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 53 - MISSISSIPPI DEPARTMENT OF INFORMATION TECHNOLOGY SERVICES (MDITS) › WIRELESS COMMUNICATION DEVICES ASSIGNED OR ISSUED TO STATE EMPLOYEES (§§ 25-53-191 — 25-53-193) › Section 25-53-193 - National Security on State Devices and Networks Act; download, access or use of certain technology on state-issued device or state operated network prohibited

(1)
This section shall be known and may be cited as the "National Security on State Devices and Networks Act."
(2)
For the purposes of this section, the following words and phrases shall have the meanings ascribed in this section unless the context clearly indicates otherwise:
(a)
"Prohibited technology" means any information technology deemed to pose an unacceptable risk to the security of the United States and/or the State of Mississippi by Mississippi and/or federal law, regulation, or guidance.
(b)
"State-issued devices" means any desktop computer, laptop computer, cell phone, tablet or any other device capable of internet connectivity that is issued to a state employee pursuant to his or her employment and for use in carrying out his or her professional duties.
(c)
"State-operated networks" means any telecommunications network, including, but not limited to, wireless local area networks, wireless guest networks, virtual private networks, or other information technology network systems owned or operated by the Mississippi Department of Information Technology Services or any other state agency.
(d)
"State agency" means any agency, department, commission, board, bureau, institution or other instrumentality of the state.
(e)
"State employee" means an employee or agent complying with and performing duties on behalf of the state.
(3)
No state employee shall download, access, or use a prohibited technology on a state-issued device or a state-operated network.
(4)
The Mississippi Department of Information Technology Services, or any other appropriate state agency, shall restrict the download, access or use of prohibited technologies on state-operated networks. The Mississippi Department of Information Technology Services shall maintain and timely update a publicly available list of such prohibited technologies on its website.
(5)
The provisions of this section shall not apply to law enforcement agencies of the state or its political subdivisions when downloading, accessing, or using a prohibited technology is necessary to carry out their official duties for bona fide law enforcement, investigative or public safety purposes.
Added by Laws, 2023, ch. 456, SB 2140,§ 1, eff. 7/1/2023.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-1 - Applicability of the chapter

The provisions of this chapter shall apply as well to records heretofore as hereafter lost, stolen, or destroyed.
Codes, 1892, § 2806; 1906, § 3186; Hemingway's 1917, § 2527; 1930, § 2347; 1942, § 777.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-3 - Remedy for lost record of deed

Whenever the record of deeds of any county, or any book or part of a book thereof shall be destroyed, stolen, or lost, the same may be remedied-
(a)
By the re-record of the original of whatever may have been therein recorded; or
(b)
By the recording of decrees adjudicating the execution of lost or destroyed or stolen instruments of all kinds, and perpetuating testimony, and of decrees confirming titles to land or cancelling titles thereto; or
(c)
By the recording of certified copies of whatever may have been recorded in the lost, destroyed, or stolen record, which may have been taken from the said record, or which may be taken from the records of any other county in which the original may have been recorded, or from the files of any court of record in this state or any other state, or of the United States, or of any public office of this state or of the United States, in which the original or authenticated copies may be found.
Codes, 1892, § 2790; 1906, § 3170; Hemingway's 1917, § 2511; 1930, § 2332; 1942, § 762.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-5 - Duty of chancellor and supervisors as to abstracts

In any county in which the record of deeds, or any material part thereof, may be destroyed, the chancellor may examine into the matter; and if he find any abstracts, copies, minutes, or extracts from said records existing after such destruction, he shall appoint two (2) persons learned in such matters to act with him, and the three (3) shall investigate the same. If they find that the abstracts, copies, minutes, or extracts were fairly made before such destruction of the records, and that they contain material and substantial parts of the destroyed records, they shall so certify to the board of supervisors; and thereupon the board of supervisors shall have power to purchase such abstracts, minutes, copies, or extracts, or any part thereof, or to procure copies thereof and to pay therefor, out of the county treasury, a reasonable compensation.
Codes, 1892, § 2791; 1906, § 3171; Hemingway's 1917, § 2512; 1930, § 2333; 1942, § 763.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-7 - Effect of such abstracts

Such abstracts, copies, minutes, or extracts, or the copy thereof if so procured, shall be filed in the office of the clerk of the chancery court and copies recorded and arranged in such form as the board of supervisors may direct. In case the originals have been lost or destroyed, or are not in the power of the party asking to use the same on any trial or other proceedings, copies of such abstracts, copies, minutes, or extracts, or any part thereof, duly certified by the chancery clerk, shall be admissible in evidence, and shall establish prima facie that all deeds or other instruments appearing thereby to have been executed by any person, were executed and acknowledged at the date given, according to law.
Codes 1892, § 2792; 1906, § 3172; Hemingway's 1917, § 2513; 1930, § 2334; 1942, § 764.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-9 - Record in books

Where any part of the court record was recorded or enrolled in a book, and the record thereof is stolen, lost or destroyed - as the record of wills, register of claims, minute-book, judgment-roll, or the like - the court shall direct its record or enrollment anew, as of the date of its original record or enrollment.
Codes, 1892, § 2794; 1906, § 3174; Hemingway's 1917, § 2515; 1930, § 2335; 1942, § 765.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-11 - In pending suits

If the record lost, destroyed, or stolen be that of a pending suit, or a part thereof, process on the petition for its substitution may be returnable on any day of a term of court, and it may be served on the attorney of the party defendant to the petition; but in such case the plaintiff or complainant, if he so elect, may bring another suit on the same cause of action.
Codes, 1892, § 2795; 1906, § 3175; Hemingway's 1917, § 2516; 1930, § 2336; 1942, § 766.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-13 - Loss first discovered during trial

If the loss or absence of the record, or any part thereof, be first discovered during the progress of a trial, the cause may be proceeded with notwithstanding the loss; but if a substitute therefor be essential, the trial may be suspended temporarily, and the record or instrument substituted at once, without any other notice than the direction of the court to the parties to proceed to substitute the lost and absent document.
Codes, 1892, § 2796; 1906, § 3176; Hemingway's 1917, § 2517; 1930, § 2337; 1942, § 767.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-15 - Assessment rolls

When the assessment rolls of a county, or either of them, shall be stolen, lost, or destroyed, it shall be the duty of the board of supervisors to obtain certified copies thereof from the office of the state tax commission or the proper custodian thereof, and to pay for the same out of the county treasury. If the assessment have been so recently made that copies thereof are not on file in the auditor's office, then the assessment roll or rolls of the county used the preceding year shall be in force and, if necessary, copies thereof shall in like manner be obtained, and the taxes of the current year collected thereon; but in such case new assessments shall be made for the following year.
Codes, 1892, § 2797; 1906, § 3177; Hemingway's 1917, § 2518; 1930, § 2338; 1942, § 768.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-17 - Records of board of supervisors

The board of supervisors shall have power to re-establish any of its records that may be lost, destroyed, or stolen, in the same manner as other courts. It may, of its own motion and without petition or process, re-establish any levy for taxes or other public or legislative matter and make the same of record; and in all proceedings thereafter in respect thereto the same shall be conclusively presumed to have been correctly re-established, except in respect to rights which may have accrued before the order of re-establishment and, as to such rights, the same shall be prima facie correct.
Codes, 1892, § 2798; 1906, § 3178; Hemingway's 1917, § 2519; 1930, § 2339; 1942, § 769.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-19 - State, county, town, or levee board bonds or warrants

Whenever any outstanding bond or warrant of this state or any county, city, town, village, or levee board shall become so far mutilated as to be unfit for circulation, or shall be lost or destroyed, a duplicate thereof may be issued by the officer authorized by law to issue such bonds or warrants, under the regulations and restrictions prescribed in the next section.
Codes, 1892, § 2799; 1906, § 3179; Hemingway's 1917, § 2520; 1930, § 2340; 1942, § 770.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-21 - Content of duplicate bond or warrant

Such duplicate shall correspond in number, date, amount, and unpaid coupons, if any, with the original bond or warrant, and shall in all respects be a copy thereof, and shall have indorsed on its face the word "duplicate," together with the date of its issuance.
Codes, 1892, § 2800; 1906, § 3180; Hemingway's 1917, § 2521; 1930, § 2341; 1942, § 771.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-23 - Duplicate for mutilated original

A duplicate shall not be issued for a mutilated bond or warrant until the original shall be delivered to such officer, and not until an examination has been made by such officer and the treasurer on whom it may be drawn, or who is to pay the same, to see if it be genuine and have not been already paid. If genuine and not previously paid, the duplicate may issue upon the cancellation of the original and the entry of a statement of facts on the proper record or registry of its issuance, with the words "pay duplicate only."
Codes, 1892, § 2801; 1906, § 3181; Hemingway's 1917, § 2522; 1930, § 2342; 1942, § 772.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-25 - Duplicate for lost or destroyed original

(1)
A duplicate for a lost or destroyed bond shall not issue until there shall have been filed with the officer an affidavit and a bond. The affidavit must be that of some credible person knowing the facts, and it must set forth the ownership of such bond, the number of unpaid coupons, if any, thereto attached, and the description thereof, embracing, if can be, its number, to whom and for what issued, its date, and when mature. The bond must be that of a person to whom the duplicate is to be issued, with at least two (2) sufficient sureties, in a sum equal to double the amount of the lost, destroyed or stolen bond, payable to the state, conditioned to pay all damages which the state, county, city, town, or levee board, as the case may be, may sustain if compelled to pay such bond or coupons, together with all costs and expenses and lawyers' fees, if any, incurred in enforcing the bond.
(2)
A duplicate for a lost or destroyed warrant shall not issue until there shall have been filed with the officer an affidavit. The affidavit must be that of some credible person knowing the facts, and it must set forth the ownership of such warrant and the description thereof, embracing, if can be, its number, to whom and for what issued, and its date.
Codes, 1892, § 2802; 1906, § 3182; Hemingway's 1917, § 2523; 1930, § 2343; 1942, § 773; Laws, 2004, ch. 312, § 1, eff. 7/1/2004.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-27 - Officer issuing duplicates of bonds and warrants to keep records and preserve indemnity bonds and affidavits

(1)
Any officer issuing duplicates of bonds shall keep a record showing:
(a)
The numbers, dates and amounts of such mutilated, lost or destroyed bonds and of the coupons thereto attached;
(b)
The date of the issuance of the duplicate;
(c)
The name of the person to whom the duplicate was issued; and
(d)
The name of the sureties and penalty of the indemnity bond, if a bond is required.
The officer issuing duplicates of bonds shall preserve the bond and affidavit taken in each case.
(2)
Any officer issuing duplicates of warrants shall keep a record showing:
(a)
The numbers, dates and amounts of such mutilated, lost, or destroyed warrants;
(b)
The date of issuance of the duplicate; and
(c)
The name of the person to whom issued.
The officer issuing duplicates of warrants shall preserve the affidavit taken in each case.
Codes, 1892, § 2803; 1906, § 3183; Hemingway's 1917, § 2524; 1930, 2345; 1942, § 774; Laws, 2004, ch. 312, § 2, eff. 7/1/2004.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-28 - Presentation of photocopy of state warrant where original has been lost or destroyed

When a state warrant has been lost or destroyed before having been paid by the State Treasurer, and a photocopy of such warrant is presented for payment to the State Treasurer by a qualified state depository bank or a Federal Reserve bank, a duplicate warrant need not be issued in order for payment to be made. The State Treasurer may treat the photocopy as the warrant or certificate of the State Auditor or State Fiscal Management Board issued pursuant to law and may pay the same, provided the photocopy is presented in accordance with applicable Federal Reserve Board rules and such regulations as the State Treasurer may prescribe.
Laws, 1985, ch. 343, eff. 7/1/1985.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 55 - LOST RECORDS (§§ 25-55-1 — 25-55-31) › Section 25-55-29 - Registration and poll-books

The mutilation, loss, or destruction of the registration or poll-books in any county shall be remedied as provided in the chapter on "Registration and Elections."
Codes, 1892, § 2804; 1906, § 3184; Hemingway's 1917, § 2525; 1930, § 2345; 1942, § 775.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 57 - DESTRUCTION OF RECORDS [Repealed] (§ 25-57-1) › Section 25-57-1 - through 25-57-9 - [Repealed]

Repealed by Laws, 1981, ch. 501, § 27, eff. 7/1/1981.
§ 25-57-1. [Codes, 1942, § 4065.7-01; Laws, 1966, ch. 554, § 1] § 25-57-3. [Codes, 1942, § 4065.7-02; Laws, 1966, ch. 554, § 2] § 25-57-5. [Codes, 1942, § 4065.7-03; Laws, 1966, ch. 554, § 3] § 25-57-7. [Codes, 1942, § 4065.7-05; Laws, 1966, ch. 554, § 5] § 25-57-9. [Codes, 1942, § 4065.7-06; Laws, 1966, ch. 554, § 6; 1978, ch. 458, § 26]
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 58 - GEOGRAPHIC INFORMATION SYSTEM (§§ 25-58-1 — 25-58-21) › IN GENERAL (§§ 25-58-1 — 25-58-3) › Section 25-58-1 - Definitions; boards of supervisors authorized to create geographic information system and prepare multipurpose cadastre

(1)
For the purposes of this section, the following words shall have the meanings ascribed herein unless the context clearly requires otherwise:
(a)
"Geographic information system" means a computerized, spatial coordinate mapping and relational data base technology which (i) captures, assembles, stores, converts, manages, analyzes, amalgamates and records, in the digital mode, all kinds and types of information and data; (ii) transforms such information and data into intelligence; and subsequently (iii) retrieves, presents and distributes that intelligence to a user for use in making the intelligent decisions necessary for sound management of private or political affairs.
(b)
"Data base" means a collection of available information and data assembled into electronic files for efficient and timely management of county and municipal affairs and functions and the exercise of the powers, duties and responsibilities placed upon the governing authorities of a county or municipality by Mississippi law and the Mississippi Constitution.
(c)
"Multipurpose cadastre" means a uniformly accepted base map registered to the Mississippi State Plane Coordinate System and depicting boundaries of all public properties.
(d)
"Mississippi State Plane Coordinate System" means the system of plane rectangular coordinates established by the National Geodetic Survey which system is further identified as North American Datum (NAD) 1983.
(2)
The board of supervisors of any county and the governing authorities of any municipality are hereby authorized and empowered, in their discretion, to do all things necessary and desirable to create a geographic information system for the county or municipality, as appropriate. Data bases for such a system shall be created under the direct supervision of persons who are experienced in and possess a demonstrated knowledge of the preparation of geographic information systems and of the data bases and the other requirements and activities related thereto.
(3)
The board of supervisors of any county and the governing authorities of any municipality are further authorized and empowered, in their discretion, to prepare, or have prepared, a multipurpose cadastre registered to the accuracy standards promulgated by the Federal Geodetic Control Committee established under the provisions of the United States Office of Management and Budget Memoranda A-16.
Laws, 1990, ch. 555, § 1; Laws, 2012, ch. 426, § 1, eff. 7/1/2012.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-1 - Short title

This chapter shall be known and may be cited as the "Mississippi Archives and Records Management Law of 1981."
Laws, 1981, ch. 501, § 1, eff. 7/1/1981.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-3 - Definitions

For the purposes of this chapter:
(a)
"Department" shall mean the Mississippi Department of Archives and History.
(b)
"Public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings or other materials regardless of physical form or characteristics made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency or by any appointed or elected official. Books, periodicals and other published material normally found in a library are excluded from this definition.
(c)
"State record" shall mean a record which normally is maintained within the custody or control of a state agency or by any appointed or elected state official or any other record which is designated or treated as a state record according to general law.
(d)
"Vital record" shall mean any record vital to the resumption of the legal and financial status of government in the state or to the protection and fulfillment of obligations to the citizens of the state of Mississippi.
(e)
"Agency" shall mean any state office, department, division, board, bureau, commission, institution of higher learning or other separate unit or institution of state government created or established by law.
(f)
"Mississippi State Archives" shall mean an establishment maintained by the department for the preservation of those public records and other documentary materials that have been determined by the department to have sufficient historical or other enduring value to warrant their continued preservation by the state and that have been accepted by the department for deposit in its custody.
(g)
"Records center" shall mean an establishment maintained by the department primarily for the processing, servicing and security of public records that must be retained for varying periods of time but need not be retained in an agency's office, equipment or space.
(h)
"Records control schedule" shall mean a set of instructions prescribing how long, where or in what form records shall be kept.
(i)
"Records management" shall mean the application of management techniques to the creation, utilization, maintenance, retention, preservation and disposal of records undertaken to reduce costs and improve efficiency of record-keeping. Records management includes management of filing and microfilm equipment and supplies, filing and information retrieval systems, historical documentation, micrographics, records system scheduling and vital records protection.
(j)
"Director" shall mean the director of the Mississippi Department of Archives and History.
(k)
"State records committee" shall mean a committee established by this chapter whose duties are to review, approve, disapprove, amend or modify records control schedules submitted by agency heads.
Laws, 1981, ch. 501, § 2, eff. 7/1/1981.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-5 - Department of archives and history to be archival and records management agency

The archival and records management agency of the state of Mississippi shall be the Mississippi Department of Archives and History.
Laws, 1981, ch. 501, § 3, eff. 7/1/1981.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-7 - State records committee; duties as to records control schedules

There is hereby created the state records committee to be composed of the governor, state registrar of vital records, state auditor of public accounts, secretary of state and the director of the department of archives and history, or their designated representatives. It shall be the duty of the committee to review, approve, disapprove, amend or modify records control schedules submitted by agency heads or appointed and elected state officials through the department for the disposition of records based on administrative, legal, fiscal or historical value. Such records control schedules, once approved, shall be authoritative and directive, and shall have the force and effect of law. A records schedule may be determined by three (3) members of the committee. Records control schedules may be amended by the committee on change of program mission, legislative change or other actions affecting the basic mission of the agency and in turn affecting the records. The director of the department shall serve as chairman of the committee and shall schedule meetings of the committee as required. Each agency has the right of appeal to the committee for actions taken.
Laws, 1981, ch. 501, § 4, eff. 7/1/1981.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-9 - Powers and duties of department of archives and history

The Mississippi Department of Archives and History, with respect to the Mississippi Archives and Records Management Law, shall have the following powers and duties:
(a)
The department may make and enter into contracts and agreements with other agencies, organizations, associations, corporations and individuals or federal agencies as it may determine are necessary, expedient or incidental to the performance of its duties or the execution of its powers under this chapter.
(b)
The department shall adopt such rules and regulations deemed necessary to carry out its duties and responsibilities under this chapter, which rules shall be binding on all agencies and the persons affected thereby. The department shall publish said rules and regulations in accordance with the provisions of the Administrative Procedures Act, Sections
25-43-1
et seq., Mississippi Code of 1972.
(c)
Conduct a records management program including a records center and subject to the availability of staff and funds, conduct a centralized microfilming program for the benefit of all state agencies; and provide advice, assistance and training to all state agencies in matters pertaining to the economical and efficient management of public records.
(d)
Cooperate with and assist, insofar as possible, state institutions, departments, agencies, counties, municipalities and individuals engaged in the field of state archives, manuscripts and history.
(e)
Establish safeguards against unauthorized or unlawful removal or loss of records.
(f)
Initiate appropriate action to recover records removed unlawfully or without authorization.
(g)
Establish and maintain a program in cooperation with each agency for the selection and preservation of vital records considered essential to the operation of government and to the protection of the rights and privileges of citizens; make or have made preservation duplicates, or designate existing copies as preservation duplicates to be preserved in a place of safekeeping as prescribed by the department.
(h)
Promulgate rules and regulations permitting the storage, use and dissemination of records which are transferred by any local governmental body in this state to a local historical or archival group which has been incorporated and operates as a private, nonprofit corporation. Such rules and regulations shall be in accordance with the provisions of Section
25-59-25
.
Laws, 1981, ch. 501, § 5; Laws, 1990, ch. 391, § 1, eff. 7/1/1990.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-11 - Transfer of responsibility and title from central records storage facility to state records center

The central records storage facility shall become the state records center. The commission of budget and accounting is hereby authorized to transfer the responsibility for the operation of the facility to the department of archives and history. The commission shall also transfer title to the building, equipment and property associated with the facility to the department.
Laws, 1981, ch. 501, § 6, eff. 7/1/1981.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-13 - Procedures for transfer of records to the department of archives and history

The transfer of records to the Mississippi Department of Archives and History shall be in accordance with the following:
(a)
Agencies and appointed or elected officials are hereby authorized and empowered to turn over to the department any records no longer in current official use and the department is authorized, after conducting appropriate archival appraisal, to accept such records and to provide for their administration and preservation.
(b)
All records of state agencies transferred to the department may be held in the records center or placed directly in the Mississippi State Archives as deemed appropriate.
(c)
Title to any record placed in the records center shall remain in the agency transferring such records to the department.
(d)
Title to any record transferred to the Mississippi State Archives shall be vested in the department.
(e)
The department may make certified copies under seal of any records transferred to it upon the application of any person and said certificates signed by the director shall have the same force and effect as if made by the agency from which the records were received.
(f)
The department may prescribe and charge reasonable fees for said services, which shall not be less than the actual cost thereof.
Laws, 1981, ch. 501, § 7, eff. 7/1/1981.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-15 - Records management duties of state agencies and officials

It shall be the duty of each state agency and each appointed or elected state official to:
(a)
Cooperate with the department in complying with the provisions of this chapter.
(b)
Establish and maintain an active and continuing program for the economical and efficient management of records.
(c)
Cause to be made and preserved records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures and essential transactions of the agency or office and designed to furnish the information necessary to protect the legal and financial rights of the government and of the persons directly affected by the agency's activities.
(d)
Submit to the department for review by the state records committee and in accordance with the rules and regulations of the department, a recommended retention schedule for records in its custody, except schedules for certain types of records common to all agencies or offices which may be established by the department and the state records committee. No records will be scheduled for retention any longer than is absolutely necessary in the performance of the required functions of the agency or office. Records not actively required for the performance of the agency's or official's duties will be transferred to the records center or the Mississippi State Archives in accordance with rules and regulations established by the department. Records which have been identified as archival, or which must be retained permanently, may be transferred directly to the Mississippi State Archives, consistent with the provisions of this chapter.
(e)
As of July 1, 1981, state agencies and appointed or elected state officials shall not lease additional space for records storage or renew existing leases for that purpose without approval of the state records committee. Further, with the development of records control schedules, such records now in storage in leased offsite facilities will be removed from them in accordance with the rules and regulations of the department.
(f)
Nothing in this chapter shall be construed to divest state agency heads or appointed or elected state officials of the authority to determine the nature and form of records acquired in the administration of their several responsibilities.
Laws, 1981, ch. 501, § 8, eff. 7/1/1981.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-17 - Record control schedules for courts; destruction of court records

The Mississippi Supreme Court may, by rule of the court, provide for the development of records control schedules for the various and several courts in the Mississippi judiciary system, provided that the director of the department of archives and history shall be consulted prior to the destruction of any court records.
The Mississippi Supreme Court may rule that the courts will cooperate with the department in the establishment of records control schedules for the records of the courts.
In the alternative, the courts in the individual counties may cooperate with the board of supervisors in that county in the development of an overall records management program and records control schedules. The director of the department of archives and history shall be consulted prior to the destruction of any county court records. The director shall respond to such requests within sixty (60) days.
The destruction of court records by authorized retention schedules shall not be construed as affecting the status of that court as a court of record.
Laws, 1981, ch. 501, § 9, eff. 7/1/1981.
Mississippi Code 1972 (2023) › Title 25 - PUBLIC OFFICERS AND EMPLOYEES; PUBLIC RECORDS (§§ 25-1-1 — 25-65-33) › Chapter 59 - ARCHIVES AND RECORDS MANAGEMENT (§§ 25-59-1 — 25-59-31) › Section 25-59-19 - Records to be public property

Except as otherwise provided in Section
25-61-11.2
, all records created or received in the performance of public duty and paid for by public funds are deemed to be public property and shall constitute a record of public acts.
Laws, 1981, ch. 501, § 10, eff. 7/1/1981.
Amended by Laws, 2019, ch. 443, SB 2046,§ 4, eff. 7/1/2019.