reglab/statecodes huggingface dataset:
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 4-F - New Hampshire Geographic Information System Committee › Section 4-F:1 - Geographic Information System (GIS) Committee Established.

4-F:1 Geographic Information System (GIS) Committee Established. –
I. There is established a New Hampshire geographic information system (GIS) committee.
II. The members of the committee shall be as follows:
(a) The commissioner or agency head of each of the following state agencies, or designee:
(1) Adjutant general.
(2) Department of agriculture, markets and food.
(3) Department of corrections.
(4) Department of natural and cultural resources.
(5) Department of education.
(6) Office of planning and development.
(7) Department of environmental services.
(8) Fish and game department.
(9) Department of health and human services.
(10) Department of information technology.
(11) [Repealed.]
(12) Department of revenue administration.
(13) Department of safety.
(14) Department of transportation.
(b) The director of the university of New Hampshire's geographically referenced analysis and information transfer (GRANIT) system, or designee.
(c) A municipal GIS manager, appointed by the New Hampshire Municipal Association.
(d) A representative from the New Hampshire Association of Regional Planning Commissions.
(e) [Repealed.]
III. All entities represented on the committee shall share access to geospatial data and resources with the exception of information that is nonpublic, is statutorily restricted, or is part of a criminal investigation. Shared information shall be used exclusively for the benefit of the state, the state's political subdivisions, and other relevant parties. No entity represented on the committee shall use data or resources obtained from another entity represented on the committee for pecuniary gain.
IV. The committee shall review the use, development, and coordination of geospatial data and resources by state agencies and municipal governments and shall consider the need for central coordination, storage, and distribution of such data and resources, and suggest an appropriate response. The committee shall also consider GIS activities at public and semi-public agencies and identify avenues where legislation may further efficiencies through enhanced cooperation.
V. The first meeting of the committee shall be called by the commissioner of the department of information technology, or designee, and shall be held within 45 days of the effective date of this section. The members of the committee shall elect a chairperson from among the members at the first meeting and every 2 years thereafter. Nine members of the committee shall constitute a quorum.
VI. The committee shall report annually, beginning November 1, 2016, to the speaker of the house of representatives, the president of the senate, and the governor, on or before November 1. The reports shall describe the activities and findings of the committee and any recommendations for proposed legislation.
Source.
2016, 73:2, eff. May 19, 2016; 162:3, eff. May 19, 2016 at 12:01 a.m. 2017, 156:37, LVII, 38, 64, eff. July 1, 2017. 2021, 91:198, eff. July 1, 2021.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 4-H - State Council on Housing Stability › Section 4-H:1 - State Council on Housing Stability Established.

4-H:1 State Council on Housing Stability Established. –
There is hereby established the state council on housing stability for the purpose of implementing the plan to create housing stability for all citizens of the state of New Hampshire.
Source.
2022, 251:2, eff. June 24, 2022.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 4-H - State Council on Housing Stability › Section 4-H:3 - Duties; Quorum; Authority to Accept Grants.

4-H:3 Duties;  Quorum;  Authority to Accept Grants. –
I. The state council on housing stability shall monitor and update the plan which makes recommendations to address and/or undertake the following:
(a) Necessary measures to strengthen New Hampshire's housing market and to create housing stability for all citizens.
(b) Conduct an affordable housing needs assessment in each county to determine the housing deficit.
(c) The barriers to affordable housing and what can be done to remove such barriers.
(d) The necessary system of care to support individuals and families to obtain and maintain stable housing.
(e) Integrate and coordinate a housing stability governance structure across state government and connect to local communities by conducting ongoing needs assessment and strategic planning.
(f) Enhance the interoperability of data systems within and across government agencies to inform and monitor program and service access, equity, and quality.
(g) Have housing options available throughout citizens' lifespans, based on the needs and desire people have at different times of their life.
(h) Develop a comprehensive state plan on homelessness.
II. The state council on housing stability shall be jointly facilitated by the department of health and human services, the department of business and economic affairs, and the New Hampshire community development finance authority. The first meeting of the council shall be called by the legislative member appointed by the speaker of the house of representatives pursuant to RSA 4-H:2, I(t) within 45 days of the effective date of this section.
III. A majority of the appointed council members shall constitute a quorum. All official actions of the council shall require a majority vote of those present and voting.
IV. The council may accept grants and other assistance to support its work, contingent upon the approval of the governor and executive council. Such items may be brought forward by any state agency that is represented on the council.
Source.
2022, 251:2, eff. June 24, 2022.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 4-H - State Council on Housing Stability › Section 4-H:4 - Reporting Requirement.

4-H:4 Reporting Requirement. –
On or before November 1, 2022, and annually thereafter, the council shall provide an a report of its activities and the status of the plan to create housing stability for all citizens of the state to the speaker of the house of representatives, the president of the senate, the house clerk, the senate clerk, the governor, and the state library.
Source.
2022, 251:2, eff. June 24, 2022.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:1 - Department; Secretary; Election and Bond; Transition.

5:1 Department;  Secretary;  Election and Bond;  Transition. –
I. There is hereby established a department of state under the executive direction of the secretary of state. The secretary of state shall be chosen biennially in the manner directed in the constitution and in accordance with RSA 14:2-b and shall hold office until a successor is elected and assumes the duties of the office. The secretary of state's duties shall be those of both a legislative branch as well as an executive branch officer. The penal sum of his bond shall be $10,000, and the sureties upon it must be satisfactory to the governor and council.
II. The term of office for the new secretary of state shall begin on the first Wednesday following the first Tuesday in January. The new secretary of state shall assume the duties of office upon taking the oath of office.
III. It shall be the duty of the outgoing secretary of state to make available to the new secretary of state all official documents and vital information necessary for a full and complete understanding of the operation of the department of state.
Source.
Const. II, 67, 70. GS 13:1. GL 14:1. PS 15:1. PL 14:1. RL 21:1. 1950, 5, part 4:1. RSA 5:1. 1976, 45:10. 1989, 72:1. 1994, 4:1, eff. May 27, 1994.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:2 - Salary of Secretary.

5:2 Salary of Secretary. –
The annual salary of the secretary of state shall be that prescribed by RSA 94:1-4.
Source.
RL 21:11. 1943, 207:1. 1953, 265:1, eff. July 1, 1953.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:2-a - Senior Deputy Secretary of State.

5:2-a Senior Deputy Secretary of State. –
The secretary of state may appoint a senior deputy secretary of state who shall serve for not more than 90 days in any one fiscal year. The senior deputy secretary of state appointed under this section shall exercise the duties and functions delegated to him, and all duties and functions exercised by him while so acting shall have the same validity and effect as though performed by the secretary of state.
Source.
1977, 210:1. 1989, 254:1, eff. July 25, 1989.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:3 - Clerks and Assistants.

5:3 Clerks and Assistants. –
Subject to the state personnel regulations, and within the limits of available appropriations and funds, the secretary of state may employ a chief clerk and such other clerks and assistants as may be necessary. If a subordinate classified employee's salary exceeds the maximum salary for an unclassified supervisor, the secretary of state is authorized to increase the unclassified supervisor's salary in the amount provided in RSA 94:1-a, III.
Source.
1921, 118:2. PL 14:14. 1931, 77:1. RL 21:14. 1950, 5, part 2:2. 2006, 275:7, eff. June 15, 2006.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:4 - Preservation of Papers.

5:4 Preservation of Papers. –
The secretary shall arrange methodically, fold uniformly, file, and label all the papers in his office belonging to the state, preserve the same carefully, and give copies thereof, duly authenticated, whenever required and paid for such copies.
Source.
Const. II, 68. RS 11:4. CS 11:4. GS 13:5. GL 14:5. PS 15:4. PL 14:2. RL 21:2.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:4-a - Display of Historical Documents.

5:4-a Display of Historical Documents. –
The secretary of state shall, during certain times within his discretion, put on public display in rooms 118 and 119 of the state house the authentic copy of the declaration of independence and bill of rights which he has in his possession. This document shall be displayed under conditions which ensure its security and protection from theft, damage, or destruction. When the document is not on public display, it shall be under the care of the secretary of state.
Source.
1979, 366:1. 1985, 202:1, eff. July 30, 1985.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:5 - Seal; Certification.

5:5 Seal;  Certification. –
He shall have the custody of the state seal; and copies of records and papers in his office, certified by him or his deputy and authenticated by the state seal, shall be evidence in like manner as the originals.
Source.
RS 11:1. CS 11:1. GS 13:10. GL 14:10. PS 15:5. PL 14:3. RL 21:3.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:6 - Election Items.

5:6 Election Items. –
The secretary of state shall prepare and distribute the election-related items as provided in the election laws.
Source.
RS 11:2. CS 11:2. GS 13:3. GL 14:3. 1885, 94:4. PS 15:7. PL 14:4. RL 21:4. RSA 5:6. 1979, 436:2, eff. July 1, 1979.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:6-a - Election Procedure Manual.

5:6-a Election Procedure Manual. –
The secretary of state shall prepare and distribute an election procedure manual as provided in RSA 652:22.
Source.
1977, 526:1. 1979, 436:3, eff. July 1, 1979.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:6-b - Assistance; Benefits.

5:6-b Assistance;  Benefits. –
The secretary of state shall have authority to employ such additional assistants as may be required in carrying out the provisions of the election laws, and all necessary expense thereof shall be paid by the state. All full-time employees and officials in this department shall be eligible for annual and sick leave.
Source.
1979, 436:4. 1988, 121:11, eff. Oct. 1, 1988.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:6-c - Printing.

5:6-c Printing. –
The secretary of state is authorized to contract for printing in connection with his duties under the election laws. The provisions of RSA 8 relative to competitive bidding for state purchases shall not apply to contracts entered into by the secretary of state hereunder.
Source.
1979, 436:4, eff. July 1, 1979.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:7 - to 5:9 Repealed by 1971, 353:1, eff. Aug. 24, 1971.

5:7 to 5:9 Repealed by 1971, 353:1, eff. Aug. 24, 1971. –
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:10 - Office Fees.

5:10 Office Fees. –
Except as otherwise provided, the following fees shall be paid to the secretary of state for the use of the state: For every commission issued to a justice of the peace or to a notary public, $75, $25 of which shall be deposited into the fund established by RSA 5:10-b; for every certificate pertaining to the existence of a corporation, trade name, or other business entity, or writ served on the same, $5; for every such certificate in long form, $10; for every apostille provided under the Hague Convention of 1961 and for every certificate for a notary public or justice of the peace, $10; for every other certificate under seal of the state, $5; for engrossing private acts, $1 for each page of 240 words; for expedited service of every 10 documents or any part thereof, $25.
Source.
RS 229:23. CS 245:23. GS 272:24. GL 290:24. PS 287:29. 1893, 64:2. 1919, 59:1. 1921, 84:1. PL 14:15. RL 21:15. 1949, 265:12. RSA 5:10. 1977, 563:35. 1987, 393:7. 1990, 3:19. 2003, 319:19. 2005, 118:7. 2010, 180:3, eff. June 21, 2010.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:10-a - Handling Charge.

5:10-a Handling Charge. –
If the secretary of state collects a fee electronically for any registration, any document, or any other purpose, the secretary of state shall collect a handling charge for each fee paid electronically, including by Internet or facsimile, by adding $2 to the total fee.
Source.
2004, 248:66, eff. July 1, 2004.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:10-b - Notary Fee Account.

5:10-b Notary Fee Account. –
There is established in the state treasury a separate account to be known as the notary fee account. All fees which are credited to this account shall be continually appropriated to the secretary of state. The account shall be used by the secretary of state to fulfill the duties established by RSA 455:17. Twenty-five dollars of every application fee for a commission as a notary public or justice of the peace under RSA 5:10 shall be credited to this account. The fund shall be nonlapsing, except that any balance remaining in the account over $100,000 at the end of a fiscal biennium shall lapse to the general fund.
Source.
2010, 180:4, eff. June 21, 2010.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:13 - Commissions and Boards Functioning Within Department.

5:13 Commissions and Boards Functioning Within Department. –
The ballot law commission shall function within the department of state as a separate organizational entity and with all the powers and duties as heretofore provided, except as otherwise provided by law.
Source.
1950, 5, part 4:2. RSA 5:13. 1985, 416:13. 1989, 37:1. 2007, 300:3. 2011, 224:107, eff. July 1, 2011. 2022, 61:1, eff. July 19, 2022.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:14 - Licensing Board or Commission Regulations to be Available.

5:14 Licensing Board or Commission Regulations to be Available. –
The secretary of state shall have available the rules and regulations affecting the issuance of licenses or certificates of registration by each professional or trade licensing or registering board or commission enumerated in RSA 5:13; he shall require from the secretary of each of said boards or commissions such information as will enable him to carry out the purposes hereof.
Source.
1950, 5, part 4:2, eff. June 30, 1950.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:15 - Uniform Records for Licensing Boards and Commissions.

5:15 Uniform Records for Licensing Boards and Commissions. –
So far as practicable, and after consultation with the professional and trade licensing and registering boards and commissions within the department of state, the secretary of state shall prescribe uniform procedures for all secretarial and recording activities of said boards and commissions.
Source.
1950, 5, part 4:2, eff. June 30, 1950.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:15-a - Trade Agreement With Canada.

5:15-a Trade Agreement With Canada. –
The department of state, in accordance with the Free Trade Agreement between the United States and Canada, shall provide any corporate registration information necessary under RSA 293-A for the purpose of promoting business, labor and trade opportunities with Canada.
Source.
1989, 180:1, eff. July 16, 1989.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:15-b - Materials for Businesses Relative to Service Animals.

5:15-b Materials for Businesses Relative to Service Animals. –
The secretary of state shall coordinate with the governor's commission on disability to develop, prepare, and make available to businesses upon request:
I. A decal suitable for posting in a front window or door stating that service animals are welcome and that misrepresentation of an animal as a service animal is a violation of RSA 167-D:8.
II. Materials including permissible questions a business owner may ask in order to determine whether an animal is a service animal, guidelines for compliance with the Americans with Disabilities Act for the business owner, and information on the Americans with Disabilities Act. Such materials shall also contain language stating that persons who have non-apparent disabilities such as asthma or allergies to animals may also be protected by the Americans with Disabilities Act. Such materials shall also contain information about the penalties for misrepresentation of a dog as a service dog under RSA 167-D.
Source.
2019, 56:1, eff. Aug. 4, 2019.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:16 - Oath; Bond; Removal.

5:16 Oath;  Bond;  Removal. –
The deputy secretary of state before entering upon the duties of his office shall take the oaths required by article 84 of the constitution, and give bond in the sum of $10,000, with sufficient sureties to the satisfaction of the governor and council, for the faithful and punctual performance of such duties. He may be removed by the secretary.
Source.
Const. II, 69. 1857, 1969:2. 1866, 4269:1. GS 13:7. GL 14:7. PS 15:2. PL 14:9. RL 21:9.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:17 - Duties.

5:17 Duties. –
The deputy secretary of state shall exercise the duties of the office of secretary of state while the latter is absent, or unable from any cause to act.
Source.
Const. II, 69. GS 13:9. GL 14:9. PS 15:3. PL 14:10. RL 21:10.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:18 - Salary.

5:18 Salary. –
The annual salary of the deputy secretary of state shall be that prescribed by RSA 94:1-4.
Source.
1866, 4269:2. GS 271:3. GL 289:3. PS 286:4. 1893, 1:1. 1909, 81:1, 2. 1915, 24:1. 1917, 220:8. 1919, 117:1. 1921, 118:1. PL 14:13. 1927, 133:1. RL 21:13. 1953, 265:1, eff. July 1, 1953.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:18-a - Requirements.

5:18-a Requirements. –
In addition to any other requirements, no contract for personal services, under which the total of payments equals $2,500 or more, in lump sum or installments, between the state and a nonresident corporation, partnership or association or between the state and a resident doing business under a name other than his own, shall be valid unless the contract shall have attached to it evidence of registration with the secretary of state as required under RSA 293-A, 305-A or 349. This requirement shall not apply to a nonresident corporation not organized for profit, except that each contract between the state and a resident or nonresident corporation, partnership or association shall have attached to the contract evidence of authority of the parties to execute and be bound by the contract.
Source.
1969, 85:1. 1975, 215:1. 1989, 256:1, eff. May 26, 1989. 2013, 68:1, eff. Aug. 5, 2013.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:19 - Preservation.

5:19 Preservation. –
The records of all the courts of the province of New Hampshire and all the records of deeds and all the probate records, and all the original papers of the province of New Hampshire prior to the time the act for the division of said province into counties took effect, shall be kept by the secretary of state in the division of archives and records management.
Source.
1897, 55:1. 1899, 63:1, 2. PL 14:16. RL 21:16. RSA 5:19. 1994, 381:1. 2003, 97:4, eff. Aug. 5, 2003.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:20 - Copies.

5:20 Copies. –
The secretary of state, whenever requested and paid for so doing, shall furnish copies of any of said records, and such copies, when certified by the secretary or his deputy and authenticated by the seal of the state, shall be evidence in like manner as the originals.
Source.
1899, 63:3. PL 14:17. RL 21:17.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:22 - Facsimile Signature.

5:22 Facsimile Signature. –
The secretary of state, the deputy secretary of state, or the designee of either may affix a facsimile signature to any record or certificate required or permitted to be issued by them.
Source.
1977, 407:36, eff. Sept. 3, 1977.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:23 - Assistant Secretary of State; Office Supervisor.

5:23 Assistant Secretary of State;  Office Supervisor. –
I. The secretary of state may appoint assistant secretaries of state within the limits of the appropriation made for the department of state who shall serve at the pleasure of the secretary of state. The salary of an assistant secretary of state shall be set by the secretary of state in accordance with the provisions of RSA 94:1-4.
II. If there is a vacancy in the office of an assistant secretary of state appointed under paragraph I, the secretary of state may instead appoint an office supervisor in accordance with state personnel rules. The appropriation for the vacant assistant secretary of state position shall be used to fund the position of office supervisor. The office supervisor shall be a classified employee and shall be classified at least labor grade 22. The office supervisor shall perform such duties as may be assigned by the secretary of state.
Source.
1977, 600:18. 1985, 292:3. 1987, 275:1. 1989, 254:2, eff. July 25, 1989.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:25 - Declaration of Policy.

5:25 Declaration of Policy. –
The legislature declares that a program for the efficient and economical management of state and local records will promote economy, efficiency, and integrity in the day-to-day record-keeping activities of the state government and will facilitate and expedite government operations. The legislature further declares that the interests of the state and of posterity require the establishment of archives in which may be preserved records, papers, and documents having permanent and historical value.
Source.
1987, 353:1. 2006, 275:1, eff. June 15, 2006.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:27 - Division Established.

5:27 Division Established. –
There shall be a division of archives and records management in the department of state, under the executive direction of the state archivist.
Source.
1987, 353:1. 2003, 97:2, eff. Aug. 5, 2003.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:28 - Appointment of Director.

5:28 Appointment of Director. –
The secretary of state, with the approval of governor and council, shall appoint the director of the division of archives and records management, who shall be known as the state archivist and who shall be an unclassified state employee. The director shall have a minimum of a master's degree in library science, history, or equivalent or 10 years prior experience as an archivist or experience in a related field. The term of office for the state archivist shall be for 4 years. Any vacancy shall be filled for the unexpired term. The salary of the state archivist shall be as specified in RSA 94:1-a.
Source.
1987, 353:1. 1989, 65:1. 2003, 97:2, eff. Aug. 5, 2003. 2019, 346:181, eff. July 1, 2019.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:29 - Definitions.

5:29 Definitions. –
In this subdivision:
I. "Agency" means any department, office, commission, board, or other unit, however designated, or the executive branch of state government.
II. "Archives" means records having permanent or historical value.
III. "Director" means the director of the division of archives and records management of the department of state.
IV. "Local record" means a record of any county, city, town, district, or authority or of any public corporation or political entity whether organized and existing under charter or under general law, unless the record is designated or treated as a state record under state law.
V. "Record" means document, book, paper, manuscript, drawing, photograph, map, sound recording, video recording, electronic record, microform, or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official business. Library and museum material made or acquired and preserved solely for library use or exhibition purposes, extra copies of documents preserved only for convenience or reference, and stocks of publications and of processed documents are "nonrecord materials" and are not included within this definition of records.
VI. "Electronic record" means information that is created or retained in a digital format.
VII. "Records center" means the depository of records and archives.
VIII. "State record" means:
(a) A record of a department, office, commission, board, or other agency, however designated, of the state government;
(b) A record of the state legislature;
(c) A record of any court of record, whether of statewide or local jurisdiction; or
(d) Any other record designated or treated as a state record under state law.
Source.
1987, 353:1. 2003, 97:4. 2006, 275:2, eff. June 15, 2006.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:30 - Duties of Director.

5:30 Duties of Director. –
The director shall, with due regard for the functions of the agencies concerned, and subject to the approval of the secretary of state:
I. Establish standards, procedures, and techniques for effective management of state records.
II. Make continuing surveys of paperwork operations and recommend improvements in current records management practices including the use of space, equipment, and supplies employed in creating, maintaining, storing, and servicing records.
III. Establish standards for the preparation of schedules providing for the retention of state records of continuing value and for the prompt and orderly disposal of state records no longer possessing sufficient administrative, legal, or fiscal value to warrant their further keeping.
IV. Establish standards and formulate procedures for the transfer of records having permanent and historical value to the archives.
V. Require such reports from agencies as are required for the administration of the program.
VI. Provide guidance to municipal officials in the arrangement, description, conservation, preservation, and accessibility of municipal archives.
VII. Collect, arrange, transcribe, and cause to be printed such portions of the early state and provincial records as he may deem expedient in such style, form, and printed quality as he may determine.
VIII. Provide for the deposit at the records center of photo reproductions of unrecorded documents pertaining to the affairs of public importance of any town or division of the state prior to 1975 which are accompanied by an affidavit recording the source of the document.
IX. Require town officials having custody of town or parish records, plans, documents, or public papers from prior to the year 1910, to deposit the same at the archives for the purpose of being copied and indexed as specified in RSA 41:64.
X. Maintain a descriptive inventory and photographic reproduction collection of all portraits and artifacts that belong to the state.
XI. Maintain, publish, and edit documents which encourage the study of the history of New Hampshire and its constitution through its documented and artifactual heritage.
XII. Establish and maintain a central microfilming laboratory and establish micrographic standards for public records.
XIII. Determine which records deposited at the records center shall be microfilmed.
XIV. Determine the original records to be destroyed upon review and approval of the microfilm of such records.
Source.
1987, 353:1. 1989, 65:2. 2006, 275:3, eff. June 15, 2006.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:31 - Records Center; Rules.

5:31 Records Center;  Rules. –
The director, subject to the supervision of the secretary of state, shall have charge of the records center. He shall, subject to the provisions of RSA 5:40, adopt rules governing:
I. The organization of the records center.
II. Transfer of records to the records center.
III. The inventory of materials in the records center.
IV. The means of access and reference to records and archives at the records center.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:32 - Building and Facilities.

5:32 Building and Facilities. –
The state records and archives shall control all space in the state records and archives center. The department of administrative services, division of plant and property shall maintain the state records and archives center in suitable repair and condition for use by the division of archives and records management.
Source.
1987, 353:1. 2003, 97:4, eff. Aug. 5, 2003. 2014, 327:38, eff. Aug. 2, 2014.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:33 - Agency Heads.

5:33 Agency Heads. –
The head of each agency shall:
I. Establish and maintain an active, continuing program for the economical and efficient management of the records of the agency, consistent with the rules adopted by the director and under the director's supervision.
II. Make and maintain records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency designed to furnish information to protect the legal and financial rights of the state and of persons directly affected by the agency's activities.
III. Submit to the director, in accordance with the standards established by him in rules adopted under RSA 5:40, schedules proposing the length of time each state record series warrants retention for administrative, legal, or fiscal purposes after it has been received by the agency. The head of each agency shall submit lists of state records in his custody that are of permanent and historical value to the state. He shall likewise submit lists of state records in his custody that are not needed in the transaction of current business and that do not have sufficient administrative, legal, or fiscal value to warrant their further keeping.
IV. Cooperate with the director in the conduct of surveys made by him pursuant to the provisions of this subdivision.
V. Comply with the rules and procedures adopted by the director.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:34 - Construction of Subdivision.

5:34 Construction of Subdivision. –
Nothing in this subdivision shall be construed to divest agency heads of the authority to determine the nature and form of the records required in the administration of their several departments, or to compel the removal of records deemed necessary by them in the performance of their statutory duties. Any records made confidential by law shall be so treated in the records center.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:35 - Local Records.

5:35 Local Records. –
The director shall accept for storage in the state archives such local records as the municipal records board established under RSA 33-A:4-a may require.
Source.
1987, 353:1. 2006, 275:4, eff. June 15, 2006.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:35-a - Congressional Records.

5:35-a Congressional Records. –
The director shall accept for preservation and storage any papers or records donated to the state by a member of the New Hampshire congressional delegation from their service in the United States Senate or House of Representatives. Such records shall be placed in a New Hampshire depository selected by the congressman or senator, with the approval of the director, and shall be preserved and disclosed under such terms and conditions as the congressman or senator and the director deem appropriate.
Source.
2010, 365:1, eff. Sept. 21, 2010.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:35-b - Records of the Governor.

5:35-b Records of the Governor. –
Within one year of leaving office, the governor, in consultation with the director, shall donate a selection of official papers and records to the state. Such records shall be placed in a New Hampshire depository selected by the governor, with the approval of the director, and shall be preserved and disclosed under such terms and conditions as the governor and director deem appropriate.
Source.
2010, 365:1, eff. Sept. 21, 2010.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:36 - Assistance to Legislative and Judicial Branches.

5:36 Assistance to Legislative and Judicial Branches. –
Under the same provisions specified in RSA 5:33, the director shall assist and advise in the establishment of records management programs in the legislative and judicial branches of state government and shall, as required by them, provide program services similar to those available to the executive branch of state government pursuant to the provisions of this subdivision.
Source.
1987, 353:1. 2006, 275:4, eff. June 15, 2006.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:37 - Records Not to be Damaged or Destroyed.

5:37 Records Not to be Damaged or Destroyed. –
All records made or received by or under the authority of or coming into the custody, control, or possession of public officials of this state in the course of their public duties are the property of the state and shall not be mutilated, destroyed, transferred, removed, or otherwise damaged or disposed of, in whole or in part, except as provided by law.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:38 - Disposal of Records.

5:38 Disposal of Records. –
Unless otherwise provided by law with respect to particular departments or particular records, records not having a permanent or historical value may be destroyed at the end of 4 years from their making, provided that the rules of the director, as adopted under RSA 5:40, may provide that designated records may be destroyed at an earlier period or require their retention for a longer period.
Source.
1987, 353:1. 1996, 239:1, eff. Aug. 9, 1996.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:39 - Transfer of State Records.

5:39 Transfer of State Records. –
Subject to the limitations of the constitution, the secretary of state may transfer any of his records to the records center and he may transfer reports of state agencies to the state library.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:40 - Procedures Manual.

5:40 Procedures Manual. –
The director, under the supervision of the secretary of state, shall establish a manual of uniform procedures necessary and proper to effectuate the purpose of this subdivision. Such procedures and any subsequent revisions, when approved by the governor and council, shall be binding upon all officers and employees of the state.
Source.
1987, 353:1. 2006, 275:5, eff. June 15, 2006.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:41 - Records From Rockingham County Registry of Deeds.

5:41 Records From Rockingham County Registry of Deeds. –
All records of the Rockingham county registry of deeds recorded as Rockingham county registry of deeds volumes 101-239, inclusive, which do, in fact, contain records of transfers of land now located in other counties of the state, shall be removed by the division of archives and records management from the county building in Exeter to the records and archives center, at a time mutually agreed upon by the director and the Rockingham county register of deeds. The purpose of this section is to remove from the Rockingham county registry of deeds all records concerning real property now located in counties other than Rockingham county.
Source.
1987, 353:1. 2003, 97:4, eff. Aug. 5, 2003.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:42 - State Historical Records Advisory Board Established.

5:42 State Historical Records Advisory Board Established. –
There is hereby established the state historical records advisory board composed of the state archivist who shall be chairman of the state historical records advisory board and at least 7 members to be appointed by the governor and council. The term of office for each of said appointed members shall be for 3 years. Each member shall hold office until his successor is appointed and qualified. In case of a vacancy other than by expiration of the term, the appointment shall be for the balance of the unexpired term.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:43 - Qualifications.

5:43 Qualifications. –
A majority of the appointed members of the board shall be persons of recognized professional qualifications and experienced in the administration of historical records or in a field of research which makes extensive use of such records. The composition of the board shall be as broadly representative as possible of the public and private archival and research institutions and organizations of the state.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:44 - Compensation.

5:44 Compensation. –
The members of the state historical records advisory board shall serve without compensation, but shall be reimbursed their reasonable expenses incurred in the performance of their duties under this subdivision.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:45 - Duties.

5:45 Duties. –
The state historical records advisory board shall serve as a central advisory body for historical records, planning for projects developed and carried out under the program established under RSA 5:25 in the state and in compliance with the National Historical Publications and Records Commission. The board may:
I. Sponsor surveys regarding the condition and needs of historical records in the state.
II. Solicit and develop plans for historical records projects.
III. Review and make recommendations regarding historical records projects proposed by institutions in the state.
IV. Develop and revise state plans for historical records projects according to established priorities.
V. Review the operation and progress of approved historical records projects in the state, financed by the National Historical Publications and Records Commission, through the board.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:46 - Cooperation With Other Bodies.

5:46 Cooperation With Other Bodies. –
The state historical records advisory board is authorized to cooperate with cities, towns, private groups, and institutions in the state and with agencies of state government, with respect to matters of interest in collecting and preserving historical records.
Source.
1987, 353:1, eff. July 24, 1987.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:47 - Definitions.

5:47 Definitions. –
In this subdivision:
I. [Repealed.]
II. "Local government" means cities, towns, or unincorporated places.
III. "Local government records manager" means the liaison between the division of archives and records management and the municipalities who shall coordinate the local government records management improvement program.
Source.
2002, 145:2. 2003, 97:4, eff. Aug. 5, 2003. 2017, 195:11, I, eff. Sept. 3, 2017.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5 - Department of State › Section 5:49 - Duties of Local Government Records Manager; Position Established.

5:49 Duties of Local Government Records Manager;  Position Established. –
There is established in the division of archives and records management, department of state, the position of local government records manager who shall be a classified state employee. The local government records manager shall have the following duties:
I. It shall be the responsibility of the local government records manager to advise local governments on planning and administering programs for the creation, maintenance, preservation, reproduction, retention, and disposition of their records; to advise local governments on the development of micrographics systems, automated data processing systems, and other systems that rely on technology to create, store, manage, and reproduce information or records; and to advise local governments on the preservation and use of vital records with enduring value for historical or other research purposes.
II. It shall be the responsibility of the local government records manager to advise the municipal records board concerning local government records policies and procedures, state services and financial support needed to assist or advise local officials, regulations pertaining to local government records, and grants for local government records management improvement pursuant to RSA 5:51.
III. [Repealed.]
IV. [Repealed.]
Source.
2002, 145:2. 2003, 97:4, eff. Aug. 5, 2003. 2017, 195:11, III, eff. Sept. 3, 2017.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5-A - Interpleader Compact › Section 5-A:2 - Secretary of State.

5-A:2 Secretary of State. –
The secretary of state is hereby designated as the officer to receive all documents deposited pursuant to articles 6 and 7 of the interpleader compact. The secretary of state is also directed hereby to act as the repository for all such documents and to keep and make available upon request a complete list of the states with which this party is party to the interpleader compact, together with such other information as may be in his possession concerning the status of such compact in respect to enactment and withdrawals therefrom.
Source.
1957, 128:1, eff. July 16, 1957.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5-A - Interpleader Compact › Section 5-A:3 - Withdrawal Action.

5-A:3 Withdrawal Action. –
As used in paragraph (c) of article 7 of the interpleader compact, the phrase "executive head" shall mean the governor of this state. In the event that the governor shall take any action pursuant to paragraph (c) of article 7 of such interpleader compact, he shall promptly notify the secretary of state and shall deposit with him copies of any and all official communication and documents relating to such action. The governor shall take appropriate action pursuant to paragraph (c) of article 7 of the interpleader compact so as not to become party thereto with any state not recognized by the United States of America or with any state the features of whose legal system make the equitable operation of said compact impractical.
Source.
1957, 128:1, eff. July 16, 1957.
2023 New Hampshire Revised Statutes › Title I - The State and Its Government › Chapter 5-B - Pooled Risk Management Programs › Section 5-B:1 - Purpose.

5-B:1 Purpose. –
The purpose of this chapter is to provide for the establishment of pooled risk management programs and to affirm the status of such programs established for the benefit of political subdivisions of the state. The legislature finds and determines that insurance and risk management is essential to the proper functioning of political subdivisions; that risk management can be achieved through purchase of traditional insurance or by participation in pooled risk management programs established for the benefit of political subdivisions; that pooled risk management is an essential governmental function by providing focused public sector loss prevention programs, accrual of interest and dividend earnings which may be returned to the public benefit and establishment of costs predicated solely on the actual experience of political subdivisions within the state; that the resources of political subdivisions are presently burdened by the securing of insurance protection through standard carriers; and that pooled risk management programs which meet the standards established by this chapter should not be subject to insurance regulation and taxation by the state.
Source.
1987, 329:1, eff. July 24, 1987.