reglab/statecodes huggingface dataset:
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 7d - Massachusetts Office of Information Technology › Section 9 - Statewide Information Technology Plan

Section 9. The office shall develop a statewide information technology plan that shall identify the immediate needs of information technology among state agencies as well as long-term investments in information technology that should be considered by the commonwealth. The plan shall be updated annually and shall be published on the website of the commonwealth.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 7d - Massachusetts Office of Information Technology › Section 10 - Authorization of Executive Office of Technology Services and Security to Collect, Maintain, Store, Share, Utilize, Analyze and Disseminate Data

Section 10. Subject to and consistent with all applicable federal and state laws, rules, and regulations, the executive office of technology services and security is authorized to collect, maintain, store, share, utilize, analyze and disseminate data.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 7d - Massachusetts Office of Information Technology › Section 11 - Inter-Branch, Interagency Oversight Board; Justice Reinvestment Policies Relative to Data Collection and Its Availability to the Public

Section 11. There shall be an inter-branch, interagency oversight board to monitor and ensure that the justice reinvestment policies relative to data collection and its availability to the public achieve anticipated goals. The board shall consist of 16 members: the secretary of the executive office of technology services and security, who shall serve as chairperson; the attorney general or a designee; the chief justice of the trial court or a designee; the secretary of the executive office of public safety and security or a designee; the commissioner of probation or a designee, the chief counsel of the committee for public counsel services or a designee; the commissioner of correction or a designee; a member of the Massachusetts District Attorneys Association; a member of the Massachusetts Sheriffs Association, Inc.; the senate chair of the joint committee on the judiciary or a designee; the house chair of the joint committee on the judiciary or a designee; the chief legal counsel of the Massachusetts Bar Association or a designee; the executive director of the American Civil Liberties Union of Massachusetts, Inc. or a designee; and 3 members appointed by the governor: 1 of whom shall be an expert in addressing racial, ethnic, gender or age bias and 2 of whom shall be experts in data collection and analysis.
The board shall meet quarterly to review the compliance of: (i) criminal justice agencies and the trial court, including the probation service, the parole board, the executive office of public safety and security, the department of correction, houses of correction and county jails in: (1) collecting and submitting data required by paragraphs (12), (13) and (14) of section 183/4 of chapter 6A; (2) making said data available to the public as required by said paragraphs 12, 13 and 14 of said section 183/4 through the development of data portals to make data without personally identifiable information so available; and (ii) criminal justice agencies and the trial court, including the department of correction, houses of correction and county jails, with policies ensuring accurate data collection across racial, ethnic and gender classifications; provided, that compliance shall include a review of whether the methods of data collection are appropriately screening for gender-specific risk or needs that may be addressed by evidence-based programs. A report on the collection of data and the compliance with justice reinvestment policies shall be submitted annually to the clerks of the house of representatives and the senate on or before July 1.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 1 - Bureau of the State House; Superintendent of the State House

Section 1. There shall be within the executive office for administration and finance a bureau of the state house, headed by a superintendent of the state house. The bureau of the state house shall be located in the state house. The superintendent shall be selected by the chairs of the committee on rules of the 2 branches from a list of 3 candidates submitted to the committee on rules of the 2 branches by the secretary of administration and finance. The superintendent shall be a person of ability and experience with a background in finance and operations and may have a background in engineering. The entire time of the superintendent shall be devoted to the duties of the office. The office shall not be classified under chapter 31.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 4 - Appointment of Employees

Section 4. The superintendent of the state house may appoint such clerks, engineers, electricians, firemen, oilers, mechanics, elevator operators, janitors, cleaners and other persons as may be necessary to enable him to perform his duties.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 5 - Cleaners; Salary; Work Week

Section 5. Cleaners employed by the commonwealth shall each receive such salary as may be fixed under and in accordance with sections forty-five to fifty, inclusive, of chapter thirty, payable weekly. Their work shall not, without proportionate payment for overtime, exceed thirty-three hours weekly and they shall be entitled to the same rights and privileges in respect to sick leave, holidays and vacations as other state employees.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 6 - Repairs and Improvements; Requisitions

Section 6. The superintendent of the state house shall direct the making of all repairs and improvements in the state house, on the grounds of the state house and to any buildings thereof and all tenants, offices or occupants located in the state house shall make requisition upon the superintendent for any such repairs or improvements.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 6a - Purchases Not Exceeding $5,000

Section 6A. Notwithstanding any general or special law or rule or regulation to the contrary, the superintendent, or employees designated by the superintendent, may make purchases if the amount involved will not exceed $5,000.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 7 - Repair of Damage to State House

Section 7. If the state house is damaged by fire or other casualty, during the recess of the general court, the superintendent may make all repairs necessary for the protection and preservation of the building without an appropriation therefor.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 9 - Operation and Maintenance of State House

Section 9. The superintendent shall have charge of the operation and maintenance of the state house, subject to such rules as the committee on rules of the 2 branches, acting concurrently, may adopt and all state parking areas related thereto. The superintendent shall also be responsible for oversight of the immediate state house loading dock spaces. The superintendent shall see that the chambers and lobbies of the general court and its committees are kept clean and in good order, shall superintend all ordinary repairs thereof and shall have charge of the current expenses for the care and preservation of the state house and for the ordinary repairs of the furniture and fixtures therein. The superintendent shall take proper precautions against damage thereto or to the furniture, fixtures or other public property therein; provided, however, that security in the state house shall be the responsibility of the commissioner of conservation and recreation in consultation and coordination with the speaker of the house of representatives and the president of the senate. The commissioner of conservation and recreation shall utilize the members of the urban park rangers program, established under section 34B of chapter 92, to maintain security; provided, however, that the commissioner shall carry out the responsibility subject to such rules as the committee on rules of the 2 branches, acting concurrently, may adopt and shall not be subject to the authority of the superintendent. There shall be maintained an adequate passageway for foot passengers from north to south through the east wing or extension of the state house, to be kept open during such hours as the superintendent shall fix. The state house and most facilities used by the public, including hearing rooms, shall be accessible to, functional for and safe for use by persons with physical disabilities; and provided further, that the commonwealth shall make available a certain number of designated handicapped parking spaces for the general public. The superintendent may adopt rules, regulations and orders necessary for the operation and maintenance of the state house.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 9a - Fee for Use of State House During Non-Business Hours by Non-Governmental Individuals, Entities and Groups; Indemnification; Disposition of Monies Received

Section 9A. The superintendent of the state house shall establish and charge a fee or service charge to nongovernmental individuals, entities and groups using the state house for meetings, receptions or exhibits, which may be reduced at the discretion of the superintendent. The superintendent or a designee shall establish such fee or charge based upon the actual cost of use, including personnel, requests for security, preparation, equipment replacement, cleanup, utilities used and compensation for wear on the building. The superintendent, or a designee may, in the superintendent's discretion, require a nongovernment entity to enter into a written agreement indemnifying the commonwealth against any claims for casualty liability and may require the posting of an insurance bond. All monies received by the superintendent under this section shall be by check made payable to and deposited in the State House Special Event Fund, as established in section 35P of chapter 10; provided, however, that the superintendent may retain funds to be expended after consultation with the committee on rules of the 2 branches, acting concurrently, for restoration, equipment repair and replacement and educational and cultural programs and tours at the state house.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 10 - Assignment of Rooms in State House and Elsewhere; Exceptions

Section 10. Rooms shall only be assigned to or used by either branch of the general court or any committees or officers thereof, except with the written consent of the presiding officer of the branch using such rooms, or to rooms assigned to or used by joint committees of the general court, except with the written consent of the presiding officers of both branches of the general court, nor shall it apply to the rooms used by the Grand Army of the Republic of the department of Massachusetts under section seventeen, except with the consent of the commander thereof. The commissioner of administration shall, during the sessions of the general court, upon application of the sergeant-at-arms subject to such rules as the committee on rules of the two branches acting concurrently may adopt, assign such rooms as may be required for the use of committees and other purposes.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 14 - Military History Museum

Section 14. The superintendent may expend not more than $10,000 from the State House Special Event Fund established in section 35P of chapter 10 annually for the maintenance of the museum established in the state house for the preservation and exhibition of the regimental flags and other military relics in the possession of the commonwealth and of other objects connected with the military history of the United States and especially of the New England states.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 16 - Land Around State House; Open Space

Section 16. The land now taken by the commonwealth about the state house shall remain an open space, and no railroad or railway shall be constructed or operated in, upon or over the same. A grant made to a railroad or railway corporation shall not be construed to include any portion of said land.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 16a - Civil War Nurses' Hall; Museum and Shrine to Grand Army of the Republic, Department of Massachusetts

Section 16A. The hall bounded by the Hall of Flags, the governor's staircase, the Doric Hall and the senate staircase on the second floor of the state house shall be designated as Civil War Nurses' Hall and suitable mementos may be displayed there from time to time. A suitable marker shall be erected at this location.
A room in the state house shall be preserved and maintained as a museum and shrine to the Grand Army of the Republic, Department of Massachusetts, in further recognition of the services of those men who fought to preserve the Union of the States. Said room shall serve as a repository for such mementos, records, relics and historical data relating to the war of the rebellion as may be deposited with the superintendent for that purpose, and shall be used for arranging and preserving a history of persons who served in the army, navy or marine corps during such war in organizations of the commonwealth, or of citizens of the commonwealth who served in the regular army, navy or marine corps of the United States. Said room may be used as a meeting place for the organizations known as the Daughters of Union Veterans of the Civil War, the Sons of Union Veterans of the Civil War and any other organizations affiliated with the Grand Army of the Republic, Department of Massachusetts, subject to the approval of the commissioner of administration.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 17 - Rooms in State House for Departments of War Veterans

Section 17. Whenever, in the opinion of the commissioner of administration, there is space available, there shall be set apart and suitably furnished rooms in the state house for the use of the Massachusetts Department of the American Legion, the United Spanish War Veterans, the Disabled American Veterans of World War, the Veterans of Foreign Wars of the United States, the American Veterans of World War II, AMVETS, the Veterans of Indian Wars, the Reserve Officers Association of the United States, the Army–Navy Union, Italian American War Veterans of the United States, Incorporated, Department of Massachusetts, the Jewish War Veterans of the United States, Department of Massachusetts, Inc., the Organization of Afro–American Veterans, Inc., the Polish–American Veterans of Massachusetts, Inc., of the Marine Corps League, Department of Massachusetts, Inc., the Polish Legion of American Veterans, Department of Massachusetts, Inc., the Veterans of World War I of the U.S.A., Department of Massachusetts, the Massachusetts Regional Group of the Blinded Veterans Association, Inc., the Amputee Veterans Association of America, Inc., the Vietnam Veterans of Massachusetts, Inc. and of the Legion of National Guard Veterans of Massachusetts, Inc., respectively, such rooms to be under the charge of the state commanders of the respective departments, subject to this chapter. The headquarters thus established for each of the aforesaid departments shall be used for storing and preserving the records and other property of the department and relics and mementos of the World Wars and the Spanish War.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 17a - War Flags Carried in War Time by Massachusetts Veterans; Custody, Care and Preservation

Section 17A. The superintendent is hereby designated as the custodian of the flags carried in time of war by organizations of Massachusetts men or women in the military or naval service of the United States, which flags are now in the possession of the commonwealth or which in the future may come into such possession.
He shall exercise proper care, custody and preservation of such flags, and shall keep on file at all times a record open to public inspection, containing such details concerning such flags and including such pictorial representations as he may deem proper, and shall give an account thereof each year in his annual report.
He shall have supervision over the Hall of Flags, and all cases and cabinets therein, and over all cases and cabinets in Doric Hall or elsewhere in the state house wherein any such flags as are referred to herein are now or may in the future be on public display.
He may provide proper streamers and marks of insignia for identification of any of the flags referred to herein. The standard given to the regiment of Massachusetts volunteers in Mexico by General Winfield Scott, and now in the quarters of the senate, shall be retained therein, and he shall cause a proper case or cabinet to be provided therefor. In the event that other flags of the Mexican War, the Civil War, the Spanish–American War or World War I shall come into the possession of the commonwealth, he shall cause suitable provision to be made for their preservation with the other flags of the respective units involved. In the event that flags of World War II shall come into the possession of the commonwealth, he shall cause proper cases or cabinets to be provided therefor, either in the Hall of Flags or in Doric Hall.
The flags referred to herein shall not be removed from the state house without the express permission of the general court.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 17b - Selected Writings of John Adams; Exhibition in State House

Section 17B. The superintendent shall set apart and maintain a suitable area located in Doric Hall in the state house for the use of the Massachusetts Historical Commission, such area to be under the charge of said Commission, subject to this section. The area thus set apart shall be used for exhibiting, under the direction of the editor-in-chief of the Adams Papers, selected writings of John Adams.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 18 - Histories, Relics and Mementos of the Several Departments of War Veterans; Accessibility

Section 18. The histories, relics and mementos of the Grand Army of the Republic of the department of Massachusetts and the records of the Massachusetts department of the United Spanish War Veterans, of The American Legion, of the Disabled American Veterans of the World War, of the Veterans of Foreign Wars of the United States, of the American Veterans of World War II, AMVETS, and of the Veterans of the Indian Wars shall be accessible at all times, under suitable rules and regulations, to members of the respective departments and to others engaged in collecting historical information. Whenever any such department ceases to exist, its records, papers, relics and other effects shall become the property of the commonwealth.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 18a - Veteran Memorabilia; State House Exhibits; Records

Section 18A. The superintendent is hereby authorized to display flags, artifacts, documents, photographs, uniforms, medals and other relics and mementos of veterans on the fourth floor of the state house and may provide space, arrangements and designation for such exhibits and to change such exhibits, from time to time in consultation with the secretary of veterans services. Said secretary shall review such exhibits from time to time. Said secretary may communicate with veterans and veterans organizations, inform them of such exhibits, elicit their interest and contributions and receive such memorabilia as the secretary and the superintendent deem appropriate to properly display and exhibit in a fashion to remember and honor appropriately those veterans who served the nation. Said superintendent shall exercise proper care, custody and preservation of such memorabilia and keep a record of all such items. Such record shall be open to public inspection at all reasonable times.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 18b - Memorial to the Contribution of Women to the Government of the Commonwealth; Works of Art

Section 18B. The superintendent is hereby authorized to accept works of art executed as a memorial to the contribution of women to the government of the commonwealth and to display said works in an appropriate public area or areas of the state house. Said superintendent shall exercise proper care, custody and preservation of such art work.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 19 - Portraits of Designated Former Governors

Section 19. The governor, with the advice and consent of the council, may expend, for the purpose of procuring portraits of the governors of the commonwealth who shall have held office subsequent to May fourth, nineteen hundred, such amounts as are appropriated for the purpose, and such portraits shall be hung in the state house under the direction of the art commission.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 19a - Portraits or Other Memorials of Former Governors

Section 19A. The governor, with the advice and consent of the council, may, on behalf of the commonwealth, accept or otherwise procure suitable portraits or other memorials of the governors of the commonwealth and also of the governors of the province and colony of Massachusetts Bay and the colony of New Plymouth. Portraits or other memorials procured under this section shall be submitted to the art commission for approval prior to their installation in the state house which shall be under the direction of said commission.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 8 - State Superintendent of Buildings, and State House › Section 20 - Old Provincial State House; Maintenance and Preservation

Section 20. In recognition of the place of the old provincial state house in Boston in the history and governance of the commonwealth and of the nation, it is hereby declared to be the intention of the general court to assist in maintaining and preserving it as an historic and patriotic memorial and in providing appropriate educational programs interpreting its importance and relevance to the current system of government in the commonwealth and nation for the citizens thereof, through the Bostonian Society, a charitable, non-profit corporation which was organized under the laws of the commonwealth in the year, eighteen hundred and eighty-one, for the purposes of promoting the study of the history of Boston and preserving its antiquities and which, for over one hundred years, has been responsible for maintaining the old state house as a museum and place of study.
For the purpose of maintaining the old provincial state house in Boston as an historic and patriotic memorial and of providing such appropriate educational programs interpreting its importance and relevance, there shall be allowed and paid out of the treasury of the commonwealth to the Bostonian Society, a charitable corporation organized under the laws of the commonwealth, the sum of seventy-five thousand dollars annually. The said society shall expend such funds in the furtherance of the above purposes and shall report annually to the governor and the general court as to the specific purposes for which they were expended. The governor, the lieutenant-governor and members of the senate and house of representatives, for the time being, shall, upon presentation of the proper credentials, have free access to the old state house museum at all times, under the same regulations as may be provided by the by-laws of the society for the members thereof.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 1 - State Secretary; Duties; Bond; Salary; Other Sources of Income

Section 1. (a) There shall be a department of the state secretary under the supervision and control of the state secretary, which shall be organized as provided in this chapter. The state secretary shall make a quarterly return on oath to the governor of all fees of office received by the state secretary and give to the state treasurer a bond, in a penal sum and with sureties approved by the governor, conditioned satisfactorily to account for all money received by the state secretary in the state secretary's official capacity. The state secretary shall receive a salary of $165,000, and an additional amount to be adjusted biennially to reflect the aggregate quarterly change in salaries and wages in the commonwealth for the most recent 8 quarters as determined by the Bureau of Economic Analysis in the United States Department of Commerce.
(b) The state secretary shall not receive earned income from any other source but may receive unearned or passive income.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 2 - Deputies; Assistants; Civil Service

Section 2. He may appoint a first deputy, a second deputy, and a third deputy and a fourth deputy each of whom shall perform the duties of a division head, a director of the corporation division who shall be an attorney at law, a cashier for whose conduct he shall be responsible and from whom he may require a bond, and a chief of the archives division who shall be a qualified archivist and shall be known as the archivist of the commonwealth. The secretary shall operate and supervise the archives museum and he shall utilize those records of historic value which are in the custody of the archivist for exhibition and education purposes. The archivist of the commonwealth shall, under the direction of the secretary, have charge of the non-current records of the commonwealth, particularly with regard to their custody, preservation, management and, when authorized, their destruction, and shall supervise the operation of the archives museum. The secretary shall provide for guided tours of the state house and for such purpose may employ such personnel as he may deem necessary. He may, under the direction of the secretary, prepare material for publication. The secretary may also appoint clerks, messengers and other assistants necessary for the prompt despatch of public business. He may also employ such clerical assistance as he may deem necessary to carry out the laws relative to primaries and elections. The secretary shall establish the salaries, duties and personnel regulations of all officers and employees within the department of the state secretary; provided, however, that the salaries of said officers and employees shall not exceed the sum annually appropriated therefor by the general court. The provisions of sections nine A and forty-five of chapter thirty, chapter thirty-one and chapter one hundred and fifty E shall not apply to officers and employees within the department of the state secretary.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 2a - Archives Advisory Commission; Establishment; Members and Alternates, Appointment; Powers and Duties; Receipt and Disposition of Funds; Expenses

Section 2A. There shall be in the department of the state secretary an archives advisory commission, hereinafter called the commission. Said commission shall consist of seven members, broadly representative of the public, and of public and private institutions concerned with the custody and use of archival and manuscript materials, two of whom shall be appointed by the governor, and five of whom shall be appointed by the state secretary. For each member, the governor and state secretary shall appoint an alternate. The state secretary shall be chairman of the commission. The commission shall advise the state secretary on archival matters, and shall review and approve, disapprove or modify a comprehensive statewide documentary preservation plan that shall be prepared by the archivist of the commonwealth, and shall assist in its administration. The commission may, acting under the chairmanship of the state secretary, or, in the secretary's absence, the archivist, acting for him and under his direction, receive grants, gifts and contributions and bequests from individuals, foundations and from federal, state or other governmental bodies for furthering and putting into effect the comprehensive statewide documentary preservation plan. The state treasurer shall be the custodian of funds so received, and such funds shall be expended by the state secretary, or the archivist acting for him, without special appropriation, subject, however, to the prior approval of the house and senate committees on ways and means, on state, local and private projects approved by the commission, which carry out the comprehensive statewide documentary preservation plan.
The members of the commission shall serve without compensation but shall receive from the commonwealth the necessary travel and other expenses actually incurred in the performance of their duties.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 2b - Annual Personnel Report

Section 2B. The secretary shall file an annual report not later than the first Wednesday in February with the senate and house committees on ways and means containing the job classification, duties and salary of each officer and employee within the department and all personnel regulations established pursuant to section two. The secretary shall file amendments to such report with the senate and house committees on ways and means whenever any changes become effective.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 2c - Funding for Archives Museum

Section 2C. The state secretary may receive and expend grants, gifts, contributions, bequests, and in-kind contributions from individuals, corporations or other business entities, foundations and from state or other governmental bodies for the purpose of furthering, expanding and promoting the archives museum.
The state secretary may also sell, transfer, or license merchandise including images, copies and facsimilies of historic records and other items. All monies received from such activities may be retained and expended by the state secretary for said purposes.
The state secretary is also authorized to form a non-profit corporation for the sole purpose of raising funds that will further, expand and promote the archives museum. Upon its formation, said corporation shall be governed by chapter 180. The board of directors shall consist of 5 members, 3 of whom shall be appointed by the state secretary. The remaining 2 members shall be elected by the appointed board members. Said directors shall not be compensated for the performance of their duties. The directors and officers shall not as a result of their positions with the corporation be considered state employees or special state employees for the purposes of sections 4, 6, 7 and 23 of chapter 268A.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 3 - Deputies; Power to Act in Absence of Secretary

Section 3. If the secretary is disabled from performing his official duties, his deputies shall perform the same during such disability. In the event of a vacancy in the office of secretary, the first deputy shall be continued in office, and shall perform all statutory duties of the secretary until a secretary is duly qualified.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 4 - Supervisor of Public Records

Section 4. The secretary shall appoint, and may remove, a competent person to be known as supervisor of public records. Said supervisor, under the supervision of the secretary, shall perform the duties required of the supervisor by law, and such other duties as the secretary determines.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 4a - Acts, Resolves and Constitutional Amendments; Publication

Section 4A. The state secretary shall, at the close of each regular session of the general court, collate and cause to be printed in a single volume the following:
(1) All acts and resolves passed at such session.
(2) All amendments to the constitution referred at such session to the next general court and all such amendments acted upon at such session and to be submitted to the people at the next state election.
(3) All acts and resolves passed at any special session of the general court, except a general revision of the statutes, and not theretofore published in any preceding annual volume.
(4) In the volume of the year immediately following a state election, all constitutional amendments and proposed laws approved by the people at said election.
(5) A statement in bold type at the conclusion of each law as printed, or in a postscript at the end of the volume with a suitable reference to each law, as to which a petition asking for a referendum has been filed prior to the publication of the volume, with a sufficient number of signatures to procure its submission to the people, together with a recital of the pertinent provisions of Article XLVIII of the Amendments to the Constitution.
(6) In the volume of the year immediately following a state election, a statement showing what constitutional amendments, proposed laws and laws were submitted to the people at said election, with the aggregate vote on each such measure, both affirmative and negative, arranged in such detail as the state secretary may determine.
(7) A table of changes in the general statutes and an index, to be prepared as provided in section 51 of chapter 3; provided, however, the state secretary may, in the secretary's discretion, cause the table of changes to be printed in a separate volume and not in the single volume.
The state secretary shall cause up to 10,000 copies of said volume to be printed each year and shall, immediately after their publication, distribute such copies as the secretary determines.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 4b - Pamphlet Edition of Laws; Distribution of Copies of Individual Laws

Section 4B. The state secretary shall, at the close of each regular session of the general court, publish in pamphlet form up to 20,000 copies, of the acts and resolves passed and of any proposed amendments to the constitution passed during such session. The secretary may also apportion the copies among the clerks of the several cities and towns, to be delivered by the clerks to inhabitants who apply for a copy.
The secretary shall also, as soon as any act or resolve is passed, send a copy of the act or resolve to the following: each state department, officer, board or commission whose duties are affected by the act or resolve, the clerks of the several cities and towns, for the use of the inhabitants of those cities and towns, the justices, clerks and registers of courts, district attorneys, sheriffs, justices of the peace authorized to issue warrants and take bail, county law libraries and all incorporated law libraries and branch libraries maintained by them; provided, however, upon written request approved by the secretary, additional copies may be distributed to the above list and to any other public officials whose duties in the secretary's opinion require the use of such copies. The secretary may also send copies to such persons as apply for an act or resolve, charging not less than the cost of producing and distributing the copy.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 4c - Cumulative Table of Changes in General Statutes

Section 4C. The state secretary shall print from time to time during the session of the general court a cumulative table of changes in the general statutes, up to the date of publication, to be prepared by the counsel to the senate and the counsel to the house of representatives.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 4d - Distribution of Printed Copies of Official Reports

Section 4D. The state secretary shall furnish to each city and town of the commonwealth, to be preserved in a public place in the city or town, 1 copy of each of such report included in the public document series as the city or town clerk may apply for. The state secretary shall furnish 1 copy of each report to such public and other libraries as may apply for the reports. If the supervisor of public records shall report to the state secretary that a city or town is unable to properly care for and use the documents, the state secretary may discontinue sending the reports to that city or town.
Each member of the general court and of the executive department, the clerk of each branch of the general court and each reporter assigned to either branch may, upon a written, signed request delivered to the state secretary, receive a copy of any such document. Ten copies shall be placed in the state library for the use of the library and for exchange.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 4e - Reports of War Veterans' Organizations

Section 4E. The state secretary shall annually procure copies of the proceedings of the annual encampments of the departments of Massachusetts, Grand Army of the Republic, United Spanish War Veterans, The American Legion, Disabled American Veterans of the World War, Marine Corps League, American Veterans of World War II, AMVETS, Italian American War Veterans of the United States, Incorporated, Jewish War Veterans of the United States, Veterans of Foreign Wars of the United States, Polish–American Veterans of Massachusetts, Inc., and Veterans of World War I of the U.S.A., held in that year, with the general and special orders, circulars and other papers forming parts thereof, and shall cause the same to be kept as parts of the records of the commonwealth. The state secretary shall annually cause copies thereof, including in the case of those relating to the Grand Army of the Republic the portraits of the department officers and staff and of the executive committee of the national encampment, to be printed and bound; and shall cause 1 printed and bound copy of each to be sent to each city or town library in the commonwealth. The state secretary shall also send 1 copy of each volume relating to the Grand Army of the Republic to each Grand Army post, 1 copy of the volume relating to the United Spanish War Veterans to each camp of Spanish War Veterans, 1 copy of the volume relating to The American Legion to each post of The American Legion, 1 copy of the volume relating to the Disabled American Veterans of the World War to each chapter of the Disabled American Veterans of the World War, 1 copy of the volume relating to the Marine Corps League to each detachment of the Marine Corps League, 1 copy of the volume relating to the American Veterans of World War II, AMVETS to each post of the American Veterans of World War II, AMVETS, 1 copy of the volume relating to the Italian American War Veterans of the United States, Incorporated to each post of the Italian American War Veterans of the United States, Incorporated, 1 copy of the volume relating to the Jewish War Veterans of the United States to each post of the Jewish War Veterans of the United States, 1 copy of the volume relating to the Veterans of Foreign Wars to each post of the Veterans of Foreign Wars of the United States, 1 copy of the volume relating to the Polish–American Veterans of Massachusetts, Inc. to each post of the Polish–American Veterans of Massachusetts, Inc. and 1 copy of the volume relating to the Veterans of World War I of the U.S.A. to each barracks of the Veterans of World War I of the U.S.A., in the commonwealth. The state secretary shall cause the other copies of each to be distributed in the same manner as the annual report of the state secretary.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 4f - Distribution of Judicial Decisions and General Laws to Cities and Towns

Section 4F. The state secretary shall furnish to every city and town the reports of the decisions of the supreme judicial court from time to time, as published, and shall furnish to every town hereafter incorporated a full set of said decisions, the index-digest of those decisions, a copy of the General Laws, and copies of all such books and documents in the secretary's office as shall have been previously furnished to towns by the commonwealth; but the clerk of such town shall first file with the secretary a certificate that the town has made suitable provision for the preservation and convenient use of such books and documents.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 4h - Distribution of Laws and Documents to Members of General Court

Section 4H. The state secretary shall, in the distribution of laws and documents to members of the general court, effect such exchanges among members as they shall direct; and the secretary may employ such additional clerical or other assistance as may be necessary for the purpose. Copies of the laws and documents apportioned to members of the general court which remain undisposed of for 3 months after the end of the year in which they were issued shall revert to the commonwealth and be subject to general distribution.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 9a - Local Election Districts Review Commission; Membership; Compensation; Duties

Section 9A. There shall be in the department of the state secretary, but not under his supervision or control, a local election districts review commission consisting of the attorney general or his designee, the state secretary or his designee, and a person appointed by the governor. Members designated by the attorney general, the state secretary, and by the governor shall serve during the pleasure of their respective designating officers. Each member of the commission shall receive the sum of twenty-five dollars for each day or part thereof for his service as a commissioner, provided that such payments to any one member shall not exceed two thousand five hundred dollars in any one year, and that such payments shall not be made to any commission member who holds another full-time paid office or position in the service of the commonwealth. Members of the commission shall receive from the commonwealth their necessary expenses incurred in the discharge of their statutory duties. Said commission shall be furnished with any books or records which it may require from any department or agency of the commonwealth or of any of its political subdivisions. Said commission shall oversee and supervise the division of the cities and towns into wards and precincts as required by chapter fifty-four. Said commission may travel within the commonwealth. The commission shall be provided with suitable offices in the state house, or elsewhere within the city of Boston. The commission may, subject to appropriation, incur such expenses as may be necessary to the execution of duties invested in it by said chapter fifty-four, or by any statute of the commonwealth not incorporated into the General Laws.