reglab/statecodes huggingface dataset:
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 11 - Great Seal; Custody; Certified Copies of Records as Evidence

Section 11. The state secretary shall have the custody of the great seal of the commonwealth; and copies of records and papers in his department, certified by him and authenticated by said seal, shall be evidence like the originals.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 13 - Stereotype and Other Plates; Custody and Disposition

Section 13. He shall, except as otherwise provided by section four of chapter sixty-four, have the custody of all stereotype, electrotype, steel and copper plates and woodcuts, owned by the commonwealth, and may dispose of them as in his judgment the best interests of the commonwealth require.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 15 - Justices and Notaries; Notice of Expiration of Commissions

Section 15. The secretary shall send by first class mail to every justice of the peace or notary public a notice of the time of expiration of his commission, not more than thirty nor less than fourteen days before such expiration.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 15a - Justices and Notaries; Acting After Expiration of Commission; Validation Certificate

Section 15A. If a notary public, whose name has been changed by marriage or decree of court and who has failed to re-register as required by law, or a notary public or justice of the peace whose commission has expired, continues to act as such after such change of name or expiration the state secretary, upon the application of such person and the payment of a fee of five dollars, may issue a certificate validating all such acts done after such change of name or expiration.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 16 - Annual List of Designated Justices of the Peace

Section 16. He shall annually in January send to the town clerks and registrars a list of all justices of the peace designated under section thirty-nine of chapter two hundred and seven, with the dates of expiration of their commissions and notice of any revocation of a designation.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 19 - Destruction or Sale of Documents of No Value; Reproduction of Records of Corporations.

Section 19. The state secretary may destroy or sell such documents, records and papers as in his judgment are of no value; and if sold, the proceeds thereof shall be paid to the commonwealth.
Notwithstanding the foregoing or any provision of section forty-two of chapter thirty, if the secretary has caused any record relative to corporations, voluntary associations, limited partnerships or trusts which he is required to keep, to be recorded, copied or reproduced by any photographic, photostatic, microfilm, microcard, miniature photographic or other process which accurately reproduces or forms a durable medium for so reproducing the original, he may, at any time after two years from the date when the original was deposited with him, destroy such original. Such record, copy or reproduction shall be attested by the secretary, when required, as a true copy of the original.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 20b - Government Activities; Citizen Education Programs; Acceptance of Gifts, Contributions, Bequests, Etc.

Section 20B. In order to assist in the education of citizens relating to government activities including but not limited to voter registration the department may accept gifts, contributions and bequests and in-kind contributions from individuals, corporations, foundations and from federal or state government bodies for purposes of furthering the department's programs.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 21 - Commission on Interstate Cooperation; Membership; Term

Section 21. There shall be in the department of the state secretary, but in no way subject to his control, a commission on interstate co-operation, in this and the four following sections called the commission. The commission shall consist of nine members of the general court, of whom three shall be members of the senate designated by the president thereof and six shall be members of the house of representatives designated by the speaker thereof, one of the commissioners on uniform state laws designated by said commissioners, the director of the division of planning of the department of commerce, and four persons, who may be state officials, appointed by the governor. Members appointed by the governor shall serve at his pleasure. Each member of the senate or house of representatives designated as a member of the commission shall hold office for the term of four years, unless, prior to the expiration of such term, he shall cease to be a member of said senate or house of representatives; and, in any such event, the resulting vacancy shall be filled by designation, for the remainder of the unexpired term, made in the same manner as an original designation. The chairman and the vice-chairman of the commission shall be elected by the commission. The members of the commission shall serve without compensation but shall be paid their necessary expenses incurred in the performance of their duties. The written approval by the chairman or vice-chairman and four other members of the commission of bills or vouchers for necessary expenses incurred by the commission shall be sufficient to authorize the comptroller to certify such bills or vouchers. The commission may employ a secretary and such other assistants, including technical experts, as may be required in the performance of its duties.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 22 - Commission on Interstate Cooperation; Committees and Advisory Boards; Rules

Section 22. The commission may establish such committees and advisory boards as appear desirable, to conduct conferences and formulate proposals concerning subjects of intergovernmental co-operation. Subject to the approval of the commission, the members of every such committee and advisory board shall be appointed by the chairman of the commission. Whenever requested by the commission, the head of any state department, board or commission shall nominate a qualified official of such department to serve as a member of a committee or board, or to give such advice and assistance as the commission may desire. Other persons may also be so appointed as members of such committees or boards, but at least one member of the commission shall be appointed as a member of every such committee and board. The commission may make such rules as it considers appropriate to govern the membership and proceedings of any committee or board established as aforesaid.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 23 - Commission on Interstate Cooperation; Primary Function; Powers and Duties

Section 23. It shall be a primary function of the commission to further the participation of the commonwealth as a member of the council of state governments, both regionally and nationally, to confer with officials of other states and of the federal government, to formulate proposals for co-operation between this commonwealth and other states, and with the federal government, and to organize and maintain facilities for accomplishing these purposes. The commission may delegate not more than three of its members to attend any interstate conference that may be necessary or advisable in the conduct of its negotiations. The commission shall give particular attention to the establishment of fair and reasonable standards for labor and industry, including minimum wages, maximum hours of labor, conditions of employment of minors and other conditions and standards of employment, and shall also consider such questions as taxation and crime prevention, and such other subjects as may from time to time be referred to it by the governor or the general court.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 26b - Definitions Applicable to Secs. 26a, 26c, and 27 to 27c

Section 26B. The following definitions shall apply to section twenty-six A, section twenty-six C, and to sections twenty-seven to twenty-seven C, inclusive:—
''Adverse effect'', (1) the destruction or alteration of all or part of a site, (2) the isolation or alteration of a site's surrounding environment, (3) the introduction of visual, audible or atmospheric elements that are out of character with the site or alter its setting, (4) the neglect of a site resulting in deterioration or destruction, or (5) the transfer or sale of the site without adequate conditions or restrictions regarding preservation, maintenance or use.
''Effect'', any change in the integrity of the location, design, setting, material, workmanship, feeling or association of the site.
''Field investigation'', the study of the traces of human culture or other remains at any land or water site by means of surveying, digging, sampling, excavating or removing surface or subsurface objects, or the entrance onto a site with that intent.
''License'', a permit determination, order or other action, including the issuance of a lease, license, permit, certificate, variance, approval, or other entitlement for use, granted to any person, firm, or corporation, including trusts, voluntary association or other forms of business organizations by a state body for a project but shall not include a general entitlement to a person to carry on a trade or profession or to operate mechanical equipment which does not depend upon the location of such trade or operation.
''Project'', action, activity, program, construction, or land modification, including, but not limited to, a building or structure, either directly undertaken by a state body, or which, if undertaken by a private person, in whole or in part seeks the provision of financial assistance by a state body or, in whole or in part requires the issuance of a license by a state body.
''Site'', any building, structure, district or area including those underground, that is one hundred and fifty years old or more and significant in the history, archeology, architecture or culture of the nation, the commonwealth or its communities as determined by the commission.
''Specimens'', all relics, artifacts, remains, objects, or any other evidence of a historical, prehistorical, archeological, anthropological or paleontological nature fifty years old or more which may be found below or on the surface of the earth, and which have scientific, historical or archeological value, including but not limited to objects of antiquity, aboriginal, colonial or industrial relics, and archeological or paleontological samples.
''State body'', any agency, executive office, department, board, commission, bureau, division, or authority of the commonwealth established to serve a public purpose.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 26c - State Register of Historic Places

Section 26C. The commission shall establish and maintain a state register of historic places, known as the state register. The state register shall contain the following properties: (1) all districts, sites, buildings, or objects determined eligible for listing or listed in the National Register of Historic Places; (2) all local historic districts established pursuant to chapter forty C or a special law; (3) all landmarks designated under local ordinance or by-law; (4) all structures and sites subject to a preservation easement approved or held by the commission pursuant to section thirty-two of chapter one hundred and eighty-four; (5) all historical or archeological landmarks certified pursuant to section twenty-seven and (6) all districts, structures, buildings, and sites listed in the state register of historic places pursuant to section twenty-six D.
The commission shall periodically update the state register.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 26d - Property Listings; Regulations

Section 26D. The commission shall promulgate regulations as may be necessary for:—
(1) nominating properties for listing in and removal from the state register of historic places; and
(2) establishing criteria for properties to be listed in the state register of historic places. The commission shall use the criteria for listing in the National Register of Historic Places as a guide in establishing criteria for listing in the state register.
The commission may accept a nomination from any local government or state agency for listing of a property in the state register of historic places. The commission may include in the state register of historic places any property for which a nomination is made if the commission determines that the property is eligible in accordance with the regulations promulgated under this section.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 27a - Hearings, Contracts, Acceptance of Gifts, etc., Authorized; Assistance and Data of Other Agencies

Section 27A. The commission may hold hearings, may enter into contracts with individuals, organizations and institutions for services furthering the objectives of the commission's program; may enter into contracts with local or regional associations for cooperative endeavors furthering the commission's program; may accept gifts, contributions and bequests of funds from individuals, foundations and from federal, state or other governmental bodies for the purpose of furthering the commission's program; may make and sign any agreements and may do and perform any and all acts which may be necessary or desirable to carry out the purposes of sections twenty-six to twenty-seven B, inclusive. The commission may request from any department, division, board, bureau, commission or agency of the commonwealth, or any municipal historical commission, such assistance and data as will enable it properly to carry out its powers and duties.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 27b - Federal Historic Preservation Act; Surveys and Plans; Custody and Expenditure of Funds

Section 27B. The commission shall develop historical surveys and plans in accordance with the requirements of the federal historic preservation act (Title 16, U.S.C. sections 470–470N). The commission shall be the sole agency of the commonwealth for administration of said act. The state treasurer shall be the custodian of funds received by the commonwealth under section one hundred three of said act, and said funds shall be expended by the commission, without special appropriation, on projects approved by it which carry out the objects of the said act.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 27d - Historic Homesteads

Section 27D. Any person owning or in possession of a homestead or tract of land which has been owned or in the possession of his family for one hundred years or more may apply to the commission to list the homestead or tract of land in a register to be maintained by the commission. The commission shall provide forms for such application and shall rule on the authenticity of the homestead or the ownership or possession of the tract of land according to criteria it shall establish and make public.
Upon the authentication of the homestead or tract of land by the commission, it shall list the homestead or tract of land on its register and provide the applicant with a plaque of suitable design determined by the commission to be affixed to the homestead or tract of land.
The plaque shall identify the homestead or tract of land as an historic homestead and specify that it is one hundred or more years old as of the date of recognition. If the date or year of construction of the homestead or purchase of tract of land is known, that date or year may appear on the plaque in lieu of the fact that the homestead or tract of land is one hundred or more years old. The plaque shall not bear the name of any member of the commission or any other public official, but may carry an appropriate emblem to be determined by the commission.
All costs of administering this program, including maintenance of the register, research into the authenticity of the homestead or tract of land, plaque and plaque design, and mailing costs shall be determined by the commission and shall be borne by the applicant.
The applicant shall be responsible for displaying the plaque on the homestead or tract of land in a suitable manner and shall bear all costs of such display.
The commission may arrange to present plaques to applicants so desiring at the commission's annual meeting.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 28 - Portraits and Art Objects in State House; Photographs

Section 28. The state secretary may cause either black and white or colored photographs to be made of such portraits and other important art objects in the state house as he shall determine. The original negatives of such photographs shall be stored by the Massachusetts historical commission, and prints therefrom shall be made available by the state secretary for the use of the general public upon the payment of such fee as he shall establish.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 29 - State Ballot Law Commission; Records Conservation Board

Section 29. The state ballot law commission and the records conservation board shall be within the department of the state secretary; provided, that nothing herein shall be construed as diminishing the powers and duties conferred and imposed upon the foregoing agencies by any provision of law.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 30 - Voting Equipment Loan Program

Section 30. There is hereby established the voting equipment loan program which shall be under the control of the state secretary. The sole purpose of said program shall be to provide, subject to appropriation, loans to municipalities to replace punch card voting systems, so-called, and data vote punch card voting systems, so-called. The state secretary is hereby authorized to promulgate regulations to implement said loan program; provided, however, that such regulations shall require that: (1) all loans shall be repaid to the commonwealth not later than ten years after any such loan is made; (2) such loans shall be repaid with a reasonable rate of interest, such rate to be determined by the secretary of administration and finance; (3) the method of repayment of such loans shall be through a deduction made on a recipient municipality's cherry sheet, so-called; and (4) loans may be made to communities which have replaced punch card voting systems, so-called, and data vote punch card voting systems, so-called, on or after January 1, 1995.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9 - Department of the State Secretary › Section 31 - Surcharge on Fees of Registers of Deeds and Assistant Recorders; Registries Under Control of State Secretary; Surcharge to Fund Improvements at Registries; Disposition of Surcharge

Section 31. Notwithstanding any general or special law to the contrary, the fees of the registers of deeds and of the assistant recorders, except as otherwise provided, to be paid when the instrument is left for recording, filing or deposit shall be subject to a surcharge of $5. The surcharge shall be imposed for the purpose of automation, modernization, operation and technological improvements at the registries of deeds. Only those registries under the control of the state secretary shall be subject to the terms and conditions of this section. From March 15, 2003, until June 30, 2025, all surcharges on fees collected pursuant to this section shall be forwarded to the Registers Technological Fund, established in section 2JJJ of chapter 29. From July 1, 2025, all of the surcharges shall be forwarded to the General Fund as provided in section 2 of said chapter 29.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9a - Address Confidentiality Program › Section 2 - Address Confidentiality Program; Application and Certification Procedures; False Information; Penalty

Section 2. There is hereby established an address confidentiality program to be administered by the secretary under the following application and certification procedures:
(1)(a) Upon recommendation of an application assistant, an adult person, a parent or guardian acting on behalf of a minor or a guardian acting on behalf of an incapacitated person may apply to the secretary to have an address designated by the secretary serve as the person's address or the address of the minor or incapacitated person.
(b) Individuals engaged in the provision, facilitation or promotion of legally-protected health care activity may apply to the secretary to have an address designated by the secretary serve as the health care professional's address; provided, however, that in such cases, no recommendation of an application assistant shall be required.
(2) The secretary shall approve an application only if it is filed with the office of the secretary in the manner established by regulation, and on a form prescribed by the secretary. A completed application shall contain:
(i) the application preparation date, the applicant's signature and the signature and registration number of the application assistant who assisted the applicant in applying to be a program participant;
(ii) a designation of the secretary as agent for purposes of service of process and for receipt of first-class mail;
(iii) the mailing address where the applicant may be contacted by the secretary, or his designee, and the telephone number or numbers where the applicant may be called by the secretary or his designee; and,
(iv) one or more addresses that the applicant requests not be disclosed for the reason that disclosure will jeopardize the applicant's safety or increase the risk of violence to the applicant or members of the applicant's household.
(3) Upon receipt of a properly completed application, the secretary shall certify the applicant as a program participant. An applicant shall be certified for four years following the date of filing unless the certification is withdrawn or invalidated before that date.
(4) The secretary shall forward all first class mail to the appropriate program participants.
(5) A person who knowingly provides false or incorrect information in an application or who knowingly falsely attests that disclosure of the applicant's address threatens the safety of the applicant or the applicant's children or the minor or incapacitated person on whose behalf the application is made, shall be punished by a fine of not more than $500.00 or by imprisonment for not more than six months in a house of correction and by cancellation of program certification.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9a - Address Confidentiality Program › Section 3 - Cancellation of Certification

Section 3. Certification for the program may be canceled if one or more of the following conditions applies:
(1) If the program participant obtains a name change, the participant loses certification as a program participant. A participant who has obtained a legal name change may apply to the secretary for recertification in the program if documentation of the legal name change is provided.
(2) If there is a change in the residential street address from the one listed on the application, unless the program participant provides the secretary with notice of the change in such manner as the secretary shall provide by regulation.
(3) Pursuant to paragraph (5) of section 2, the secretary shall cancel certification of a program participant who knowingly provides false information.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9a - Address Confidentiality Program › Section 4 - Acceptance of Address Designations by Secretary as a Substitute Address for Program Participants

Section 4. Upon demonstration by a program participant of his certification in the program, state and local agencies shall accept the address designated by the secretary as a program participant's substitute address when creating a new public record unless the secretary has determined that:
(1) The agency has a bona fide statutory or administrative requirement for the use of the participant's actual residential address, such that it is unable to fulfill its statutory duties and obligations without such residential address; and
(2) The participant's actual residential address will be used only for those statutory and administrative purposes.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9a - Address Confidentiality Program › Section 5 - Availability of Program Participant's Address for Inspection or Copying

Section 5. The secretary shall not make a program participant's address, other than the address designated by the secretary, available for inspection or copying, except under the following circumstances:
(1) If requested of the secretary by the chief commanding officer of a law enforcement agency or his designee in the manner provided for by regulation.
(2) Upon request to the secretary by a commissioner of a state agency, or his specific designee, in the manner provided for by regulation and upon a showing of a bona fide statutory or administrative requirement for the use of the participant's actual residential address, such that it is unable to fulfill its statutory duties and obligations without such residential address.
(3) To a person identified in a court order, upon the secretary's receipt of that court order which specifically orders the disclosure of a particular program participant's address and the reasons stated therefor.
(4) If certification has been canceled due to provision of false or incorrect information in an application or knowingly falsely attesting that disclosure of the applicant's address threatens the safety of the applicant or the applicants children or the minor or incapacitated person on whose behalf the application is made, as provided for in paragraph (5) of section 2.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9a - Address Confidentiality Program › Section 6 - Application and Supporting Materials Not Classified as Public Record; Exemption From Mandatory Disclosure

Section 6. The program participant's application and supporting materials shall not be a public record and shall be exempt from the mandatory disclosure requirements of clause Twenty-sixth of section 7 of chapter 4 and section 10 of chapter 66.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 9a - Address Confidentiality Program › Section 7 - Regulations

The secretary shall promulgate regulations to implement this chapter and in doing so shall consult with the secretary of health and human services, Jane Doe Inc.: The Massachusetts Coalition Against Sexual Assault and Domestic Violence, GLBTQ Legal Advocates & Defenders, Inc., Planned Parenthood League of Massachusetts, Inc., ABCD, Inc. on behalf of the MA Family Planning Association, The Massachusetts League of Community Health Centers, Inc., the Maternal Outcomes for Translational Health Equity Research Lab, Resilient Sisterhood Project, Inc., Health Care Without Walls, Inc., Our Bodies Ourselves and Reproductive Equity Now, Inc.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 1 - State Treasurer; Supervision of Department; Salary; Other Sources of Income

Section 1. (a) There shall be a department of the state treasurer, under the supervision and control of the state treasurer, which shall be organized as provided in this chapter. The state treasurer shall receive a salary of $175,000 and an additional amount to be adjusted biennially to reflect the aggregate quarterly change in salaries and wages in the commonwealth for the most recent 8 quarters as determined by the Bureau of Economic Analysis in the United States Department of Commerce.
(b) The state treasurer shall not receive earned income from any other source but may receive unearned or passive income.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 2 - Treasurer's Bond; Contents

Section 2. The state treasurer shall give bond in the sum of one hundred thousand dollars, with at least three sureties approved by the governor and council, or with a surety company as sole surety as provided in section one hundred and five of chapter one hundred and seventy-five, payable to the commonwealth, conditioned that he and all persons employed in his department shall faithfully discharge their duties and trusts; that he shall use all necessary and reasonable diligence and care in the safe keeping and lawful disposition of all money, bonds, notes, papers, books and other things pertaining to his department which shall come to his hands or to the hands of the persons employed by him; that he shall, upon reasonable notice, render true accounts of his doings when thereto required by law or by the senate or house of representatives; that he shall deliver over to his successor in office or to such other person as may be authorized to receive the same all money, bonds, notes, papers, books and other things belonging to said department; and that all balances and defalcations which shall appear against him shall forthwith be paid by him to the commonwealth.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 3 - Treasurer's Bond; Deposit With State Secretary; Actions Thereon

Section 3. The bond shall be deposited in the office of the state secretary; and upon the order of the governor, with the advice and consent of the council, or upon the order of the general court, the attorney general or any other person by them authorized therefor shall commence an action thereon and prosecute it to final judgment, execution and satisfaction.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 4 - First Deputy Treasurer; Duties; Absence, Disability or Removal of Treasurer

Section 4. If any person represents on oath that the treasurer is incapacitated by reason of mental illness or manifestly insolvent, or has absconded or concealed himself, or is absent from the commonwealth or from the duties of his office to the hazard of the public treasury, the governor, with the advice and consent of the council, if upon examination such representation appears to be true, may designate the first deputy treasurer, upon his giving bond to the commonwealth for the faithful performance of his duties in a sum and with sureties approved by them, to perform the duties of the office until the governor, with the advice and consent of the council, otherwise orders.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 5 - Deputies and Assistants; Appointment; Bond; Duties; Compensation; Veterans' Preference; Civil Service

Section 5. The state treasurer may appoint and may for cause remove a first, second, third, fourth and fifth deputy treasurer and shall prescribe their respective duties. During the illness, absence or other disability of the treasurer, his official duties shall be performed by the said deputies in the order of seniority. The state treasurer may from time to time authorize a deputy treasurer of the department to exercise in his name any power or to perform in his name any duty which is or shall be assigned to said treasurer by any provision of law, and may at any time revoke any such authority. The treasurer may employ in his department the necessary personnel to assist him in the performance of his duties and expend for other assistance such sums as may be appropriated therefor. Said treasurer may, however, employ a retirement administrator to assist him in the performance of his duties in connection with the board of retirement. He may employ a suitable person whom, upon his written recommendation, the governor may appoint as a special state police officer for a term of three years unless sooner removed; in employing said person preference shall be given to persons who have served in the military or naval forces of the United States in time of war and have been honorably discharged from such service or released from active duty therein. All said employees shall give bond to the commonwealth, with sureties to be approved by the treasurer, for the faithful performance of their duties. The treasurer shall establish the salaries, duties and personnel regulations of all officers and employees within the department of the state treasurer; provided, however, that the salaries of said officers and employees shall not exceed the sum annually appropriated therefor by the general court. The provisions of sections nine A and forty-five of chapter thirty, chapter thirty-one and chapter one hundred and fifty E shall not apply to officers and employees within the department of the state treasurer.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 5a - Annual Personnel Report

Section 5A. The state treasurer shall file an annual report not later than the first Wednesday in February with the senate and house committees on ways and means containing the job classification, duties and salary of each officer and employee within the department and all personnel regulations established pursuant to section five. The treasurer shall file amendments to such report with the senate and house committees on ways and means whenever any changes become effective.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 5c - Investment Division; Responsibilities

Section 5C. The state treasurer shall establish an investment division, under the direction of a deputy state treasurer, for investments, who shall be responsible for the investment of all state funds under the custody of the state treasurer, including without limitation temporary cash investment.
The state treasurer may retain such professional investment counsel or other counsel to evaluate and recommend policies for cash and investment management for the commonwealth or its subdivisions.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 7 - Receipt of Federal Funds for State-Operated Veterans' Homes

Section 7. He shall receive from the United States all sums of money paid for the benefit of state-operated veterans' homes under authority of any act of congress, and such funds shall, subject to appropriation, be available for expenditure for the maintenance of said institutions.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 8a - Receipt of Federal Funds for Forest Fire Prevention

Section 8A. He shall receive from the United States all sums of money payable to the commonwealth under any act of congress, providing for co-operation in the prevention of forest fires, by way of reimbursement for sums expended by the commonwealth on account of such prevention, or otherwise, and any sums allotted to the commonwealth for the purpose of protecting, preserving or developing its woodlands.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 9 - Accounts; Overdue Bonds, Notes and Securities; Transmission to Attorney General and Committees on Ways and Means

Section 9. He shall annually, on the first Monday of May, transmit to the attorney general and the house and senate committees on ways and means an account of bonds, notes and securities in the treasury in which the commonwealth is interested and on which the principal or interest remains due and unpaid or of which the conditions have not been performed, classifying them under distinct heads.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 9a - Debt Statements

Section 9A. A debt statement shall be forwarded on a quarterly basis to the state treasurer, comptroller and the house and senate committees on ways and means by those agencies of the commonwealth and authorities identified by the comptroller under subsection (c) of section 12 of chapter 7A, having authority to issue notes or bonds. Said debt statement shall be certified by an authorized official of said agency or authority. Such debt statement shall include authorized, unissued and outstanding bonds and notes of the authority or agency as of the first day of each quarter. Said debt statement shall include the debt service requirements of both principal and interest for the subsequent 24–month period and an estimate of the date and principal amount of bonds and notes to be sold in the subsequent 12–month period. Said debt statement shall be filed under rules and regulations prescribed by the state treasurer.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 10 - Annual Report to General Court; Statement of Transactions

Section 10. The state treasurer shall annually, on the second Wednesday in September, report to the general court a statement of the transactions of the department of the state treasurer for the preceding fiscal year, including a specific statement of all warrants remaining unpaid and of the names of the persons in whose favor they are drawn.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 10a - Preferential Deposits of Cash Reserves to Lending and Banking Institutions That Lend to Small Businesses

Section 10A. The state treasurer shall whenever possible, establish a preference in the deposit of the commonwealth's cash reserves to those lending and banking institutions that exceed the statewide average for lending to small businesses, as defined in section 57 of chapter 23A; provided, however, that this shall not prohibit the treasurer from depositing and investing said reserves in such a manner as to secure the highest rate of return available consistent with the safety of said reserves.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 10b - Submission of Official Cash Flow Projections to the Committees on Ways and Means; Variance Reports; Reporting on Banking Institutions Into Which Cash Deposits Are Made

Section 10B. The state treasurer, in consultation with the secretary of administration and finance and the comptroller, shall prepare and submit to the house and senate committees on ways and means on or before the last day of August, November, February and May official cash flow projections for the current fiscal year and for the fiscal quarters beginning October 1, January 1, April 1 and July 1, respectively. Included in said projections shall be actual spending and revenue through the latest possible date for inclusion in the projections, estimated spending and revenue, along with assumptions used to derive those estimates, a comparison of actual spending and revenue with previous estimates of spending and revenue for those months, an analysis of the variances identified in that comparison and identification of any cash flow gaps.
Variance reports, which compare actual revenues and spending with planned revenues and spending, shall be produced monthly by the treasurer and distributed to the comptroller's division, the department of revenue and the executive office for administration and finance. All data required by the treasurer for production of annual and quarterly cash flow projections and monthly variance reports shall be submitted by state agencies, including the state lottery, in a timely fashion, on or before deadlines established by the treasurer. To assist in the preparation of the monthly variance reports, the department of revenue shall be responsible for providing estimates of tax revenue receipts, by tax category as identified in section 1A of the general appropriation act and the office of the comptroller for providing estimates of agency spending and non-tax revenue receipts.
Compilations of such variance reports shall be distributed quarterly to the comptroller's division, the department of revenue, the executive office for administration and finance and the house and senate committees on ways and means. The executive office for administration and finance and the treasurer shall jointly develop and approve annual and quarterly cash management plans to address gaps identified by cash flow projections and variance reports. Said management plans shall clearly identify the roles to be played by short-term borrowing, investment policy, expenditure controls and revenue management in providing necessary cash.
The state treasurer shall semi-annually report to the house and senate committees on ways and means and the joint committee on revenue the lending and banking institutions into which the cash deposits of the commonwealth are being deposited.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 12 - State Treasurer; Death; Vacancy; Care of Property and Funds

Section 12. Upon a vacancy in the office of state treasurer, the state secretary, with two suitable persons appointed by warrant of the governor, shall, after notice to the former treasurer, or, if he is deceased, to his heirs, executors or administrators, and to his sureties or one of them, or to such of them as are within the commonwealth, seal up and secure, in their presence if they attend, all money, papers and other things supposed to be the property of the commonwealth; and they shall give such representatives or sureties, if required by them, a true list of all packages so sealed up and of the places where they are deposited.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 13 - State Treasurer; Death; Vacancy; Inventory of Property and Funds

Section 13. As soon thereafter as may be, and after like notice, the state secretary and the two persons so appointed shall cause the packages to be examined, and a true inventory to be taken of the money and of all bonds, notes, securities, books and such other things pertaining to said office as shall be required by the former treasurer or by his representatives or sureties. A copy of such inventory shall be deposited in the state secretary's office, and copies shall be given on request to any of said persons. The state secretary and said two persons shall safely keep all property so inventoried until a treasurer is duly qualified, to whom they shall deliver the same, taking duplicate receipts from him therefor, one of which shall be deposited with the state secretary and the other with the former treasurer or his legal representatives or sureties.
2023 Massachusetts General Laws › Part I - Administration of the Government › Title II - Executive and Administrative Officers of the Commonwealth › Chapter 10 - Department of the State Treasurer › Section 14 - State Treasurer; Duplicate Receipts by New Treasurer

Section 14. The new state treasurer shall, upon his election or appointment and qualification, give duplicate receipts for all property of the commonwealth transmitted to him, one of which shall be deposited with the state secretary; and such receipts shall be sufficient evidence for his predecessor of the delivery of said property, and shall be his sufficient discharge therefor.