2023 Illinois Compiled Statutes › Chapter 5 - GENERAL PROVISIONS › 5 ILCS 312/ - Illinois Notary Public Act. › Article VI - Notarial Acts And Forms

(5 ILCS 312/Art. VI heading)
ARTICLE VI
NOTARIAL ACTS AND FORMS
(5 ILCS 312/6-101) (from Ch. 102, par. 206-101)
Sec. 6-101. 
		Definitions.
(a) "Notarial act" means any act that a notary public of this State is
authorized to perform and includes taking an acknowledgment, administering
an oath or affirmation, taking a verification upon oath or affirmation, and
witnessing or attesting a signature.
(b) "Acknowledgment" means a declaration by a person that the person
has executed an instrument for the purposes stated therein and, if the
instrument is executed in a representative capacity, that the person signed
the instrument with proper authority and executed it as the act of the
person or entity represented and identified therein.
(c) "Verification upon oath or affirmation" means a declaration that a
statement is true made by a person upon oath or affirmation.
(d) "In a representative capacity" means:
(1) for and on behalf of a corporation, partnership,     trust, or other entity, as an authorized officer, agent, partner, trustee, or other representative;
(2) as a public officer, personal representative,     guardian, or other representative, in the capacity recited in the instrument;
(3) as an attorney in fact for a principal; or
(4) in any other capacity as an authorized     representative of another.
(Source: P.A. 84-322.)
(5 ILCS 312/6-102) (from Ch. 102, par. 206-102)
Sec. 6-102. Notarial acts.
(a) In taking an acknowledgment, the notary public must determine, either from personal knowledge or from satisfactory evidence, that the person appearing before the notary and making the acknowledgment is the person whose true signature is on the instrument.
(b) In taking a verification upon oath or affirmation, the notary public must determine, either from personal knowledge or from satisfactory evidence, that the person appearing before the notary and making the verification is the person whose true signature is on the statement verified.
(c) In witnessing or attesting a signature, the notary public must determine, either from personal knowledge or from satisfactory evidence, that the signature is that of the person appearing before the notary and named therein.
(d) A notary public has satisfactory evidence that a person is the person whose true signature is on a document if that person:
(1) is personally known to the notary;
(2) is identified upon the oath or affirmation of a     credible witness personally known to the notary; or
(3) is identified on the basis of identification     documents. Identification documents are documents that are valid at the time of the notarial act, issued by a state agency, federal government agency, or consulate, and bearing the photographic image of the individual's face and signature of the individual.
(e) A notary public or electronic notary public shall have no obligation to perform any notarial or electronic notarial act, and may refuse to perform a notarial or electronic notarial act without further explanation.
(Source: P.A. 102-160, eff. 6-5-23 (See Section 91 of P.A. 103-562 for effective date of P.A. 102-160).)
(5 ILCS 312/6-102.5)
Sec. 6-102.5. Remote notarial acts.
(a) Any commissioned notary public may perform any notarial act described under Section 6-102 remotely, after first determining, either from personal knowledge or from satisfactory evidence, that the signature is that of the person appearing before the notary and named therein. A notary public has satisfactory evidence that a person is the person whose true signature is on a document if that person:
(1) is personally known to the notary;
(2) is identified upon the oath or affirmation of a     credible witness personally known to the notary; or
(3) is identified on the basis of identification     documents. Identification documents are documents that are (i) valid at the time of the notarial act, (ii) issued by a State agency, federal government agency, or consulate, and (iii) bearing the photographic image of the individual's face and signature of the individual.
(b) A remote notarial action must be performed in accordance with the following audio-video communication requirements:
(1) Two-way audio-video communication technology must     allow for remotely located notaries and principals to engage in direct, contemporaneous interaction between the individual signing the document (signatory) and the witness by sight and sound.
(2) The two-way audio video communication technology     must be recorded and preserved by the signatory or the signatory's designee for a period of at least 3 years.
(3) The signatory must attest to being physically     located in Illinois during the two-way audio-video communication.
(4) The signatory must affirmatively state on the     two-way audio-video communication what document the signatory is signing.
(5) Each page of the document being witnessed must be     shown to the witness on the two-way audio-video communication technology in a means clearly legible to the witness.
(6) The act of signing must be captured sufficiently     up close on the two-way audio-video communication for the witness to observe.
(c) Application of the notary's seal and signature:
(1) The signatory must transmit by overnight mail,     fax, or electronic means a legible copy of the entire signed document directly to the notary no later than the day after the document is signed.
(2) The notary must sign the transmitted copy of the     document as a witness and transmit the signed copy of the document back to the signatory via overnight mail, fax, or electronic means within 24 hours after receipt.
(3) If necessary, the notary may sign the original     signed document as of the date of the original execution by the signatory provided that the witness receives the original signed document together with the electronically witnessed copy within 30 days after the date of the remote notarization.
(d) The Secretary of State shall adopt administrative rules to implement this Section.
(Source: P.A. 102-160, eff. 6-5-23 (See Section 91 of P.A. 103-562 for effective date of P.A. 102-160).)
(5 ILCS 312/6-103) (from Ch. 102, par. 206-103)
Sec. 6-103. Certificate of notarial acts.
(a) A notarial act must be evidenced by a certificate signed and dated
by the notary public. The certificate must include identification of the
jurisdiction in which the notarial act is performed and the official seal of office.
(b) A certificate of a notarial act is sufficient if it meets the
requirements of subsection (a) and it:
(1) is in the short form set forth in Section 6-105;
(2) is in a form otherwise prescribed by the law of     this State; or
(3) sets forth the actions of the notary public and     those are sufficient to meet the requirements of the designated notarial act.
(c) At the time of a notarial act, a notary public shall officially sign every notary certificate and affix the rubber stamp seal clearly and legibly using black ink, so that it is capable of photographic reproduction. The illegibility of any of the information required under this Section does not affect the validity of a transaction.
(Source: P.A. 100-81, eff. 1-1-18.)
(5 ILCS 312/6-104) (from Ch. 102, par. 206-104)
Sec. 6-104. Acts prohibited.
(a) A notary public shall not use any name or initial in signing certificates other than that by which the notary was commissioned.
(b) A notary public shall not acknowledge any instrument in which the notary's name appears as a party to the transaction.
(c) A notary public shall not affix his signature to a blank form of affidavit or certificate of acknowledgment.
(d) A notary public shall not take the acknowledgment of or administer an oath to any person whom the notary actually knows to have been adjudged mentally ill by a court of competent jurisdiction and who has not been restored to mental health as a matter of record.
(e) A notary public shall not take the acknowledgment of any person who is blind until the notary has read the instrument to such person.
(f) A notary public shall not take the acknowledgment of any person who does not speak or understand the English language, unless the nature and effect of the instrument to be notarized is translated into a language which the person does understand.
(g) A notary public shall not change anything in a written instrument after it has been signed by anyone.
(h) No notary public shall be authorized to prepare any legal instrument, or fill in the blanks of an instrument, other than a notary certificate; however, this prohibition shall not prohibit an attorney, who is also a notary public, from performing notarial acts for any document prepared by that attorney.
(i) If a notary public accepts or receives any money from any one to whom an oath has been administered or on behalf of whom an acknowledgment has been taken for the purpose of transmitting or forwarding such money to another and willfully fails to transmit or forward such money promptly, the notary is personally liable for any loss sustained because of such failure. The person or persons damaged by such failure may bring an action to recover damages, together with interest and reasonable attorney fees, against such notary public or his bondsmen.
(j) A notary public shall not perform any notarial act when his or her commission is suspended or revoked, nor shall he or she fail to comply with any term of suspension which may be imposed for violation of this Section.
(k) No notary public shall be authorized to explain, certify, or verify the contents of any document; however, this prohibition shall not prohibit an attorney, who is also a notary public, from performing notarial acts for any document prepared by that attorney.
(l) A notary public shall not represent himself or herself as an electronic notary public if the person has not been commissioned as an electronic notary public by the Secretary of State.
(m) No person shall knowingly create, manufacture, or distribute software or hardware for the purpose of allowing a person to act as an electronic notary public without being commissioned in accordance with this Act. A violation of this subsection (m) is a Class A misdemeanor.
(n) No person shall wrongfully obtain, conceal, damage, or destroy the technology or device used to create the electronic signature or seal of an electronic notary public. A violation of this subsection (n) is a Class A misdemeanor.
(o) A notary public shall not sell, rent, transfer, or otherwise make available to a third party, other than the electronic notarization platform, the contents of the notarial journal, audio-video recordings, or any other record associated with any notarial act, including personally identifiable information, except when required by law, law enforcement, the Secretary of State, or a court order. Upon written request of a third party, which request must include the name of the parties, the type of document, and the month and year in which a record was notarized, a notary public may supply a copy of the line item representing the requested transaction after personally identifying information has been redacted.
(p) The Secretary of State may suspend the commission of a notary or electronic notary who fails to produce any journal entry within 10 days after receipt of a request from the Secretary of State.
(q) Upon surrender, revocation, or expiration of a commission as a notary or electronic notary, all notarial records or electronic notarial records required under this Section, except as otherwise provided by law, must be kept by the notary public or electronic notary for a period of 5 years after the termination of the registration of the notary public or electronic notary public.
(Source: P.A. 102-160, eff. 6-5-23 (See Section 91 of P.A. 102-562 for effective date of P.A. 102-160).)
(5 ILCS 312/6-105) (from Ch. 102, par. 206-105)
Sec. 6-105. 
		Short Forms. 
		The following short form certificates of notarial acts are sufficient for
the purposes indicated.
(a) For an acknowledgment in an individual capacity:
State of _________________
County of ________________
This instrument was acknowledged before me on ___________(date) by
___________________(name/s of person/s).
____________________________
		(Signature of Notary Public)
		(Seal)
(b) For an acknowledgment in a representative capacity:
State of ______________________
County of _____________________
This instrument was acknowledged before me on _________(date) by
__________________(name/s of person/s) as
_________________________________(type of authority, e.g., officer,
trustee, etc.) of _________________________(name of party on behalf of whom
instrument was executed).
_______________________________
		(Signature of Notary Public)
		(Seal)
(c) For a verification upon oath or affirmation:
State of _________________
County of_________________
Signed and sworn (or affirmed) to before me on _________(date) by
_____________________(name/s of person/s making statement).
_______________________________
		(Signature of Notary Public)
		(Seal)
(d) For witnessing or attesting a signature:
State of_________________
County of _______________
Signed or attested before me on __________(date) by
__________________(name/s of person/s).
_______________________________
		(Signature of Notary Public)
		(Seal)
(Source: P.A. 84-322.)