reglab/statecodes huggingface dataset:
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.6. Access to Financial Data for State Educational Institutions › 5-14-3.6-4. Links on State Educational Institutions' Web Sites

Sec. 4. Each state educational institution shall include a link on the state educational institution's Internet web site to the web site established under this chapter.
As added by P.L.172-2011, SEC.16.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-1. "Department"

Sec. 1. As used in this chapter, "department" means the department of education established by IC 20-19-3-1.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-2. "Public School"

Sec. 2. As used in this chapter, "public school" has the meaning set forth in IC 20-18-2-15.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-2.5. "School Corporation"

Sec. 2.5. As used in this chapter, "school corporation" has the meaning set forth in IC 36-1-2-17.
As added by P.L.84-2014, SEC.2.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-3. Department Posting Information on Indiana Transparency Web Site

Sec. 3. (a) The department, working with the office of technology established by IC 4-13.1-2-1 or another organization that is part of a state educational institution, the state board of accounts established by IC 5-11-1-1, the department of local government finance established under IC 6-1.1-30-1.1, and the office of management and budget established by IC 4-3-22-3, shall post on the Indiana transparency Internet web site a data base that lists expenditures and fund balances, including expenditures for contracts, grants, and leases, for public schools. The web site must be electronically searchable by the public.
(b) The data base must include for public schools:
(1) the amount, date, payer, and payee of expenditures;
(2) a listing of expenditures specifically identifying those for:
(A) personal services;
(B) other operating expenses or total operating expenses; and
(C) debt service, including lease payments, related to debt;
(3) a listing of fund balances, specifically identifying balances in funds that are being used for accumulation of money for future capital needs;
(4) a listing of real and personal property owned by the public school; and
(5) the report required under IC 6-1.1-33.5-7.
As added by P.L.172-2011, SEC.17. Amended by P.L.84-2014, SEC.3; P.L.208-2016, SEC.2; P.L.213-2018(ss), SEC.1.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-4. Presentation of Information

Sec. 4. To the extent possible, the department shall present information in the data base established under this chapter in a manner that is searchable and intuitive to users.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-5. Public Access Not Allowed for Certain Information

Sec. 5. (a) The department may not allow public access under this section to:
(1) a payee's address;
(2) personal information that is protected under state or federal law or rule; or
(3) information that is protected as a trade secret under state or federal law or by rule.
(b) The department may make information protected under subsection (a) available in an aggregate format only.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-6. Immunity From Civil Liability

Sec. 6. Employees of the state are immune from any civil liability for posting confidential information under section 5 of this chapter if an employee of the state posted the information in reliance on a determination made by a public school about the confidentiality of information relating to the educational institution's expenditures or fund balances.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-7. Information to Be Provided to the Department by Public Schools

Sec. 7. To the extent any information required to be in the data base is collected or maintained by a public school, the public school shall provide that information to the department for inclusion in the data base.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-9. Public Schools Required to Cooperate and Provide Information to the Department

Sec. 9. Except as provided in section 10 of this chapter, a public school shall cooperate with and provide information to the department as necessary to implement and administer this chapter.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-10. Recording Information or Expending Resources for Computer Programming Not Required

Sec. 10. This chapter does not require a public school or state agency to record information or expend resources for the purpose of computer programming to make information reportable under this chapter. This section does not waive requirements under any law that a prescribed form must be submitted electronically.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-11. Links on State Web Site and Public School Web Sites

Sec. 11. The office of technology established by IC 4-13.1-2-1 shall work with the department to include a link on the Internet web site established under this chapter to the Internet web site of each Internet web site operated by:
(1) the state; or
(2) a public school.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-12. Links on Public School Web Sites

Sec. 12. Each public school shall include a link on the public school's Internet web site to the Internet web site established under this chapter.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-13. Design of Web Site and Establishing and Posting Information

Sec. 13. The department and the office of technology shall initially complete the design of the Internet web site and establish and post the information required under this chapter for all public schools.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-14. Report by the Department

Sec. 14. Not later than November 15, 2011, the department shall provide a report to the state board of finance and the legislative council on the progress the office has made to comply with this chapter. The report to the legislative council must be in an electronic format under IC 5-14-6.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-15. Forms Submitted in an Electronic Format

Sec. 15. In order to comply with this chapter, the department may require that forms required to be submitted under this chapter be submitted in an electronic format.
As added by P.L.172-2011, SEC.17.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.7. Access to Financial Data for Local Schools › 5-14-3.7-16. Repealed

As added by P.L.84-2014, SEC.4. Amended by P.L.244-2017, SEC.7. Repealed by P.L.213-2018 (ss), SEC.2.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.8. Access to Financial Data for Local Units › 5-14-3.8-1. "Department"

Sec. 1. As used in this chapter, "department" means the department of local government finance established under IC 6-1.1-30-1.1.
As added by P.L.172-2011, SEC.18.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.8. Access to Financial Data for Local Units › 5-14-3.8-2. "Political Subdivision"

Sec. 2. As used in this chapter, "political subdivision" has the meaning set forth in IC 5-11-10.5-1.
As added by P.L.172-2011, SEC.18.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.8. Access to Financial Data for Local Units › 5-14-3.8-3. Information Posted on the Indiana Transparency Web Site

Sec. 3. The department, working with the office of technology established by IC 4-13.1-2-1, or another organization that is part of a state educational institution, the office of management and budget established by IC 4-3-22-3, and the state board of accounts established by IC 5-11-1-1, shall post on the Indiana transparency Internet web site the following:
(1) The financial reports required by IC 5-11-1-4.
(2) The report on expenditures per capita prepared under IC 6-1.1-33.5-7.
(3) A listing of the property tax rates certified by the department.
(4) An index of audit reports prepared by the state board of accounts.
(5) Local development agreement reports prepared under IC 4-33-23-10 and IC 4-33-23-17.
(6) Information for evaluating the fiscal health of a political subdivision in the format required by section 8(b) of this chapter.
(7) A listing of expenditures specifically identifying those for:
(A) personal services;
(B) other operating expenses or total operating expenses; and
(C) debt service, including lease payments, related to debt.
(8) A listing of fund balances, specifically identifying balances in funds that are being used for accumulation of money for future capital needs.
(9) Any other financial information deemed appropriate by the department.
As added by P.L.172-2011, SEC.18. Amended by P.L.229-2013, SEC.37; P.L.84-2014, SEC.5; P.L.208-2016, SEC.3.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.8. Access to Financial Data for Local Units › 5-14-3.8-3.5. Taxing Unit Contracts

Sec. 3.5. (a) This section applies only to contracts that a political subdivision that is a taxing unit (as defined in IC 6-1.1-1-21) enters into after June 30, 2016.
(b) As used in this section, "contract" includes all pages of a contract and any attachments to the contract.
(c) A political subdivision shall upload a digital copy of a contract to the Indiana transparency Internet web site one (1) time if the total cost of the contract to the political subdivision exceeds fifty thousand dollars ($50,000) during the term of the contract. This subsection applies to all contracts for any subject, purpose, or term, except that a political subdivision is not required to upload a copy of an employment contract between the political subdivision and an employee of the political subdivision. In the case of a collective bargaining agreement, the political subdivision shall upload a copy of the collective bargaining agreement and a copy of a blank or sample individual employment contract. A political subdivision shall upload the contract not later than sixty (60) days after the date the contract is executed. If a political subdivision enters into a contract that the political subdivision reasonably expects when entered into will not exceed fifty thousand dollars ($50,000) in cost to the political subdivision but at a later date determines or expects the contract to exceed fifty thousand dollars ($50,000) in cost to the political subdivision, the political subdivision shall upload a copy of the contract within sixty (60) days after the date on which the political subdivision makes the determination or realizes the expectation that the contract will exceed fifty thousand dollars ($50,000) in cost to the political subdivision.
(d) Nothing in this section prohibits the political subdivision from withholding any information in the contract that the political subdivision shall or may withhold from disclosure under IC 5-14-3. A political subdivision may redact or obscure signatures on a contract. The political subdivision is solely responsible for redacting information in the contract.
As added by P.L.142-2016, SEC.1. Amended by P.L.255-2017, SEC.1; P.L.257-2019, SEC.7.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.8. Access to Financial Data for Local Units › 5-14-3.8-4. Immunity From Civil Liability

Sec. 4. Employees of the department are immune from any civil liability for posting confidential information under section 3 of this chapter if an employee of the department posted the information in reliance on a determination made by a political subdivision.
As added by P.L.172-2011, SEC.18.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.8. Access to Financial Data for Local Units › 5-14-3.8-5. Recording of Information or Expending Resources for Computer Programming Not Required

Sec. 5. This chapter does not require a political subdivision to record information or expend resources for the purpose of computer programming to make information reportable under this chapter. This section does not waive requirements under any law that a prescribed form must be submitted electronically.
As added by P.L.172-2011, SEC.18.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.8. Access to Financial Data for Local Units › 5-14-3.8-7. Submission of Forms in an Electronic Format

Sec. 7. The department may require that prescribed forms be submitted in an electronic format. The department, working with the office of technology established by IC 4-13.1-2-1 or another organization that is part of a state educational institution, shall develop and maintain a secure, web-based system that facilitates electronic submission of the forms under this section. Political subdivisions shall submit forms under this section through the web-based system as prescribed by the department.
As added by P.L.172-2011, SEC.18. Amended by P.L.137-2012, SEC.10.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.8. Access to Financial Data for Local Units › 5-14-3.8-8. Development of Fiscal Health Indicators; Publication on Internet Dashboard

Sec. 8. (a) The department shall develop indicators of fiscal health for evaluating the fiscal health of a political subdivision. The department may consider including any of the following in the indicators developed under this subsection:
(1) The cash balance of a political subdivision.
(2) The debt to revenue ratio of a political subdivision.
(3) The condition of a political subdivision's property tax base and income tax base, if any, as measured by both the assessed value of the political subdivision and the amount of per capita revenue generated from the political subdivision's tax bases.
(4) The per capita amount of a political subdivision's general fund operating revenue or in the case of a school corporation, the school corporation's education fund and operations fund revenue.
(5) Any trends in the amount of a political subdivision's tax revenue.
(6) Whether a political subdivision maintains a structural deficit or a structural surplus.
(7) The number and size of the tax increment financing districts designated by a redevelopment commission established by the political subdivision, if any.
(8) The extent that the political subdivision is affected by tax increment financing districts.
(9) The extent that the political subdivision's property tax base is affected by exempt properties.
(10) The political subdivision's bond rating.
(11) The amount of retiree benefits paid by the political subdivision.
(12) The amount of pension contributions paid on behalf of the political subdivision's employees.
(13) Any other factor that the department considers relevant to evaluating the fiscal health of a political subdivision.
(b) The department shall use the indicators developed under subsection (a) and the associated fiscal data to present the information for evaluating the fiscal health of a political subdivision on the Indiana transparency Internet web site. The information must be presented in a manner that:
(1) can be conveniently and easily accessed from a single web page; and
(2) is commonly known as an Internet dashboard.
The information must be available on the Indiana transparency Internet web site in the format required by this subsection before July 1, 2015.
(c) Neither the department of local government finance nor any other state agency may use the fiscal health indicators developed under this section to assign a political subdivision a summative grade.
As added by P.L.84-2014, SEC.6. Amended by P.L.244-2017, SEC.8.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.8. Access to Financial Data for Local Units › 5-14-3.8-9. Certifications of Tax Distributions and Settlement

Sec. 9. The county auditor of each county shall submit the certification of tax distribution and settlement to the Indiana transparency Internet web site biannually and not later than the following dates:
(1) For the distribution and settlement to be completed by the fifty-first day after May 10 of a year under IC 6-1.1-27-1, not later than July 15 of the same year.
(2) For the distribution and settlement to be completed by the fifty-first day after November 10 of a year under IC 6-1.1-27-1, not later than January 15 of the following year.
As added by P.L.257-2019, SEC.8.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.9. Financial and Operational Summary of a Political Subdivision › 5-14-3.9-1. "Department"

Sec. 1. As used in this chapter, "department" refers to the department of local government finance established by IC 6-1.1-30-1.1.
As added by P.L.208-2016, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.9. Financial and Operational Summary of a Political Subdivision › 5-14-3.9-2. "Political Subdivision"

Sec. 2. As used in this chapter, "political subdivision" means a county, township, city, town, school corporation, library district, fire protection district, public transportation corporation, local hospital authority or corporation, local airport authority district, special service district, special taxing district, or other separate local governmental entity that may sue and be sued.
As added by P.L.208-2016, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.9. Financial and Operational Summary of a Political Subdivision › 5-14-3.9-3. "Summary"

Sec. 3. As used in this chapter, "summary" means the financial and operational summary required by this chapter.
As added by P.L.208-2016, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.9. Financial and Operational Summary of a Political Subdivision › 5-14-3.9-4. Application of Chapter

Sec. 4. This chapter applies only to a political subdivision that has an Internet web site. This chapter does not require a political subdivision to establish an Internet web site.
As added by P.L.208-2016, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.9. Financial and Operational Summary of a Political Subdivision › 5-14-3.9-5. Political Subdivision Summary Publication on Internet Web Site

Sec. 5. (a) After July 31, 2017, the department shall publish an annual summary of each political subdivision on the Indiana transparency Internet web site on the dates determined by the department.
(b) A political subdivision shall prominently display on the main Internet web page of the political subdivision's Internet web site the link provided by the department to the Indiana transparency Internet web site established under IC 5-14-3.7.
As added by P.L.208-2016, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.9. Financial and Operational Summary of a Political Subdivision › 5-14-3.9-6. Information Included in Summary

Sec. 6. The department shall determine the information to be disclosed in the summary that the department considers necessary to reflect the financial condition and operations of the political subdivision, which may include the following:
(1) Information disclosed under IC 5-14-3.7 or IC 5-14-3.8.
(2) Total operating budget.
(3) Approximate number of full-time and part-time employees.
(4) Outstanding indebtedness and interest paid on indebtedness.
(5) Disbursements.
(6) Assessed valuation and tax rates.
(7) Revenue from all sources.
As added by P.L.208-2016, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.9. Financial and Operational Summary of a Political Subdivision › 5-14-3.9-7. Form of Summary

Sec. 7. (a) Subject to the requirements of this section, the department shall determine the form of the summary, which must be presented in a manner that:
(1) can be conveniently and easily accessed from a single web page; and
(2) is commonly known as an Internet dashboard.
(b) The summary must be in a form that is concise and reasonably easy to understand.
As added by P.L.208-2016, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 3.9. Financial and Operational Summary of a Political Subdivision › 5-14-3.9-8. School Corporation Educational Performance Information

Sec. 8. (a) This section applies only to a school corporation.
(b) The summary must include the educational performance information of each school in the school corporation. The department of education (established by IC 20-19-3-1) shall determine the contents of the educational performance information.
As added by P.L.208-2016, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-1. "Counselor" Defined

Sec. 1. As used in this chapter, "counselor" refers to the public access counselor appointed under section 6 of this chapter.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-2. "Office" Defined

Sec. 2. As used in this chapter, "office" refers to the office of the public access counselor established under section 5 of this chapter.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-3. "Public Access Laws" Defined

Sec. 3. As used in this chapter, "public access laws" refers to:
(1) IC 5-14-1.5;
(2) IC 5-14-3; or
(3) any other state statute or rule governing access to public meetings or public records.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-4. "Public Agency" Defined

Sec. 4. As used in this chapter, "public agency" has the meaning set forth in:
(1) IC 5-14-1.5-2 for purposes of matters concerning public meetings; and
(2) IC 5-14-3-2 for purposes of matters concerning public records.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-5. Establishment of Office

Sec. 5. The office of the public access counselor is established. The office shall be administered by the public access counselor appointed under section 6 of this chapter.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-6. Appointment; Term

Sec. 6. The governor shall appoint a public access counselor for a term of four (4) years at a salary to be fixed by the governor.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-8. Vacancies in Office

Sec. 8. If a vacancy occurs in the office, the governor shall appoint an individual to serve for the remainder of the counselor's unexpired term.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-9. Requirements for Position

Sec. 9. (a) The counselor must be a practicing attorney.
(b) The counselor shall apply the counselor's full efforts to the duties of the office and may not be actively engaged in any other occupation, practice, profession, or business.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-10. Powers and Duties

Sec. 10. The counselor has the following powers and duties:
(1) To establish and administer a program to train public officials and educate the public on the rights of the public and the responsibilities of public agencies under the public access laws. The counselor may contract with a person or a public or private entity to fulfill the counselor's responsibility under this subdivision.
(2) To conduct research.
(3) To prepare interpretive and educational materials and programs in cooperation with the office of the attorney general.
(4) To distribute to newly elected or appointed public officials the public access laws and educational materials concerning the public access laws.
(5) To respond to informal inquiries made by the public and public agencies by telephone, in writing, in person, by facsimile, or by electronic mail concerning the public access laws.
(6) To issue advisory opinions to interpret the public access laws upon the request of a person or a public agency. However, the counselor may not issue an advisory opinion concerning a specific matter with respect to which a lawsuit has been filed under IC 5-14-1.5 or IC 5-14-3.
(7) To make recommendations to the general assembly concerning ways to improve public access.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-11. Additional Personnel

Sec. 11. The counselor may employ additional personnel necessary to carry out the functions of the office subject to the approval of the budget agency.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-12. Annual Report by Counselor

Sec. 12. The counselor shall submit a report in an electronic format under IC 5-14-6 not later than June 30 of each year to the legislative services agency concerning the activities of the counselor for the previous year. The report must include the following information:
(1) The total number of inquiries and complaints received.
(2) The number of inquiries and complaints received each from the public, the media, and government agencies.
(3) The number of inquiries and complaints that were resolved.
(4) The number of complaints received about each of the following:
(A) State agencies.
(B) County agencies.
(C) City agencies.
(D) Town agencies.
(E) Township agencies.
(F) School corporations.
(G) Other local agencies.
(5) The number of complaints received concerning each of the following:
(A) Public records.
(B) Public meetings.
(6) The total number of written advisory opinions issued and pending.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4. Amended by P.L.28-2004, SEC.58.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-13. Statute of Limitations

Sec. 13. An informal inquiry or other request for assistance under this chapter does not delay the running of a statute of limitation that applies to a lawsuit under IC 5-14-1.5 or IC 5-14-3 concerning the subject matter of the inquiry or other request.
As added by P.L.70-1999, SEC.4 and P.L.191-1999, SEC.4.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 4. Public Access Counselor › 5-14-4-14. Education Fund

Sec. 14. (a) An education fund is established to provide funds for the program established under section 10(1) of this chapter.
(b) The fund consists of the following:
(1) Civil penalties collected under IC 5-14-1.5-7.5 and IC 5-14-3-9.5.
(2) Money appropriated by the general assembly.
(3) Grants, gifts, contributions, and money received from any other source.
(c) The treasurer of state shall administer the fund. The following may be paid from money in the fund:
(1) Expenses of administering the fund.
(2) Nonrecurring administrative expenses incurred to carry out the purposes of this section.
(d) Money in the fund at the end of a state fiscal year does not revert to the state general fund.
(e) The treasurer of state shall invest the money in the fund not currently needed to meet the obligations of the fund in the same manner as other public funds may be invested. Interest that accrues from these investments shall be deposited in the fund.
As added by P.L.134-2012, SEC.21.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-1. "Counselor" Defined

Sec. 1. As used in this chapter, "counselor" refers to the public access counselor appointed under IC 5-14-4-6.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-2. "Person" Defined

Sec. 2. As used in this chapter, "person" means an individual, a business, a corporation, an association, or an organization. The term does not include a public agency.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-3. "Public Agency" Defined

Sec. 3. As used in this chapter, "public agency" has the meaning set forth in:
(1) IC 5-14-1.5-2, for purposes of matters concerning public meetings; and
(2) IC 5-14-3-2, for purposes of matters concerning public records.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-4. Complaint Not Required to File Action

Sec. 4. A person or a public agency is not required to file a complaint under this chapter before filing an action under IC 5-14-1.5 or IC 5-14-3.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-5. Cooperation From Public Agencies

Sec. 5. A public agency shall cooperate with the counselor in any investigation or proceeding under this chapter.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-6. Grounds for Complaint

Sec. 6. A person or a public agency denied:
(1) the right to inspect or copy records under IC 5-14-3;
(2) the right to attend any public meeting of a public agency in violation of IC 5-14-1.5; or
(3) any other right conferred by IC 5-14-3 or IC 5-14-1.5 or any other state statute or rule governing access to public meetings or public records;
may file a formal complaint with the counselor under the procedure prescribed by this chapter or may make an informal inquiry under IC 5-14-4-10(5).
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-7. Time for Filing Complaint

Sec. 7. (a) A person or a public agency that chooses to file a formal complaint with the counselor must file the complaint not later than thirty (30) days after:
(1) the denial; or
(2) the person filing the complaint receives notice in fact that a meeting was held by a public agency, if the meeting was conducted secretly or without notice.
(b) A complaint is considered filed on the date it is:
(1) received by the counselor; or
(2) postmarked, if received more than thirty (30) days after the date of the denial that is the subject of the complaint.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-8. Complaint Forwarded to Public Agency

Sec. 8. When the counselor receives a complaint under section 7 of this chapter, the counselor shall immediately forward a copy of the complaint to the public agency that is the subject of the complaint.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-9. Advisory Opinion

Sec. 9. Except as provided in section 10 of this chapter, the counselor shall issue an advisory opinion on the complaint not later than thirty (30) days after the complaint is filed.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-10. Priority of Complaints

Sec. 10. (a) If the counselor determines that a complaint has priority, the counselor shall issue an advisory opinion on the complaint not later than seven (7) days after the complaint is filed.
(b) The counselor shall adopt rules under IC 4-22-2 establishing criteria for complaints that have priority.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-11. Form of Complaint

Sec. 11. The public access counselor shall determine the form of a formal complaint filed under this chapter.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 5. Formal Complaint Procedure › 5-14-5-12. Statute of Limitations

Sec. 12. The filing of a formal complaint under this chapter does not delay the running of a statute of limitation that applies to a lawsuit under IC 5-14-1.5 or IC 5-14-3 concerning the subject matter of the complaint.
As added by P.L.70-1999, SEC.5 and P.L.191-1999, SEC.5.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 6. Electronic Transmission of Reports to the General Assembly › 5-14-6-1. "Public Agency"

Sec. 1. As used in this chapter, "public agency" includes the following:
(1) The judicial branch of state government.
(2) A state agency (as defined in IC 4-13-1-1).
(3) A body corporate and politic created by statute.
(4) A state educational institution.
As added by P.L.51-2003, SEC.1. Amended by P.L.2-2007, SEC.102.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 6. Electronic Transmission of Reports to the General Assembly › 5-14-6-2. "Report"

Sec. 2. As used in this chapter, "report" includes any annual or other report that a public agency:
(1) voluntarily; or
(2) under a statutory directive;
submits to the entire membership of the general assembly, the legislative services agency, the legislative council, or a committee established under IC 2-5-1.3-4. The term does not include any document prepared at the request of an individual member of the general assembly.
As added by P.L.51-2003, SEC.1. Amended by P.L.53-2014, SEC.65.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 6. Electronic Transmission of Reports to the General Assembly › 5-14-6-3. Prohibition on Paper Reports to the General Assembly; Restriction on Use of Public Funds for Paper Reports

Sec. 3. (a) A public agency may not submit a report to the general assembly, the legislative services agency, the legislative council, or a committee established under IC 2-5-1.3-4 on paper.
(b) Notwithstanding any law, no funds appropriated to a public agency from the state treasury may be used to duplicate, print, distribute, or mail a report to the general assembly, the legislative services agency, the legislative council, or a committee established under IC 2-5-1.3-4 in violation of this chapter.
As added by P.L.51-2003, SEC.1. Amended by P.L.53-2014, SEC.66.
2023 Indiana Code › Title 5. State and Local Administration › Article 14. Public Records and Public Meetings › Chapter 6. Electronic Transmission of Reports to the General Assembly › 5-14-6-4. Electronic Format Required; Distribution of Electronic Information

Sec. 4. (a) A public agency shall submit all reports in an electronic format specified by the executive director of the legislative services agency. Unless otherwise specified in statute, the electronic copy shall be delivered to the executive director of the legislative services agency.
(b) An agency that submits a report under subsection (a) shall do the following:
(1) Post, or cause to be posted, a copy of the report on the Internet.
(2) Subject to the policies established by the legislative council, send a copy of the report:
(A) for reports required to be sent to the entire membership of the general assembly, to each member of the general assembly;
(B) for reports required to be sent to the legislative council, to each member of the legislative council; and
(C) for reports required to be sent to a committee established under IC 2-5-1.3-4, to each member of the committee;
using the member's senate or house of representatives electronic mail address. The legislative council may provide for the legislative services agency to make electronic distribution of reports under this subdivision instead of having the agency make the distribution.
(c) The legislative services agency shall periodically compile reports received under this chapter on a CD-ROM or other suitable storage medium and shall distribute copies of the CD-ROM or other medium to any member of the general assembly who requests a copy.
As added by P.L.51-2003, SEC.1. Amended by P.L.53-2014, SEC.67.
2023 Indiana Code › Title 5. State and Local Administration › Article 15. Preservation of Public Records › Chapter 1. Reproduction of Records › 5-15-1-1. Copying of Records by Electronic or Other Process; Destruction of Original Records; Copies to Be Received as Evidence

Sec. 1. (a) Any officer, office, court, commission, board, institution, department, agent, or employee of the state, county, or any political subdivision being charged with the duty or authorized or required by law to record, preserve, keep, maintain, or file any record, document, plat, paper or instrument-in-writing, may, whenever any such officer, office, court, commission, board, institution, department, agent, or employee of the state, county, or any political subdivision shall deem it necessary, for the purpose of recording or copying same, preserving and protecting same, reducing space required for storage or filing of same, or any similar purpose, have or cause to have any or all such records recorded, copied, or reproduced by any photostatic, photographic, micrographic, electronic, or other process which correctly and accurately copies or reproduces, recreates, or forms a medium of copying or reproducing the original record, document, plat, paper, or instrument-in-writing. Any officer, office, court, commission, board, institution, department, agent, or employee of the state may have or cause to have records recorded, copied, or reproduced under this subsection by any optical imaging process that correctly and accurately copies or reproduces, recreates, or forms a medium of copying or reproducing the original record, document, plat, paper, or instrument-in-writing.
(b) The original filing record may be destroyed if:
(1) the record has been copied or is capable of being reproduced or recreated under subsection (a); and
(2) an approved retention schedule allows for the destruction.
(c) Copies, recreations, or reproductions made under subsection (a):
(1) shall have the same force and effect at law as the original record destroyed under subsection (b); and
(2) shall be received as evidence in any court where the original record could have been so introduced;
if the recreations, copies, or reproductions are properly certified as to authenticity and accuracy by a duly constituted official custodian of such records.
(d) All micrographics and imaging processes done under this chapter shall comply with the quality standards developed under IC 5-15-5.1-8.
(e) This section does not apply to the office of judicial administration of the supreme court or the office of a county coroner.
Formerly: Acts 1947, c.195, s.1. As amended by Acts 1979, P.L.40, SEC.16; P.L.50-1991, SEC.2; P.L.79-1995, SEC.1; P.L.171-2015, SEC.7; P.L.161-2018, SEC.15; P.L.73-2023, SEC.1.
2023 Indiana Code › Title 5. State and Local Administration › Article 15. Preservation of Public Records › Chapter 1. Reproduction of Records › 5-15-1-2. Indiana Archives and Records Administration; Procedures and Time Period to Retain Original Record, Document, Plat, Paper, or Instrument-in-Writing; Report

Sec. 2. (a) For purposes of this section, "administration" refers to the Indiana archives and records administration created by IC 5-15-5.1.
(b) The administration shall do the following:
(1) Establish procedures to retain an original record, document, plat, paper, or instrument-in-writing described in section 1 of this chapter in an electronic format.
(2) After the administration has established a procedure described in subdivision (1), establish a period of time after which an original record, document, plat, paper, or instrument-in-writing may be destroyed.
(3) Not later than November 1, 2023, prepare and submit a report to the general assembly in an electronic format under IC 5-14-6 regarding the:
(A) procedure established under subdivision (1); and
(B) period of time established under subdivision (2).
This subdivision expires July 1, 2024.
As added by P.L.246-2023, SEC.1.
2023 Indiana Code › Title 5. State and Local Administration › Article 15. Preservation of Public Records › Chapter 2. Reinstatement of Destroyed Records › 5-15-2-1. Judicial Records; Certified Copies of Lost or Destroyed Originals

Sec. 1. Whenever any record, bond, execution, order of sale or other writ, or the returns thereon, or any other paper or part thereof, in any judicial proceeding of any judicial court of this state, shall before or after March 9, 1881, be lost or destroyed, any party or person interested therein may, on application by complaint in writing and upon notice, as provided in section 3 of this chapter, in the court having jurisdiction over, or the custody or control thereof, and on showing to the satisfaction of such court, that the same has been lost or destroyed without fault or neglect of the party or person making such application, obtain an order from such court authorizing such defect to be supplied by a duly certified copy of the original, where the same can be obtained, which certified copy shall be entered of record in said court and shall thereafter have the same force and effect as the original would have had in all respects.
Formerly: Acts 1881, c.30, s.1. As amended by P.L.25-1986, SEC.82.
2023 Indiana Code › Title 5. State and Local Administration › Article 15. Preservation of Public Records › Chapter 2. Reinstatement of Destroyed Records › 5-15-2-2. Judicial Records; Loss or Destruction of Originals; Certified Copy Unobtainable

Sec. 2. Whenever the loss or destruction of any such record, bond, execution, order of sale, or other writ, or the returns thereon, or any other paper or part thereof, shall before or after March 9, 1881, happen and such defect cannot be supplied as provided in section 1 of this chapter, any party or person interested therein may file his complaint in the court to which the same belonged or which has jurisdiction over or custody or control of the same, showing the loss or destruction thereof, and that a certified copy thereof cannot be obtained by the party or person making such application, and the substance of the same so lost or destroyed, and that such loss or destruction occurred without the fault or neglect of the party making such application, and that such loss or destruction, unless supplied, will or may result in damage to the person making such application; and thereupon the defendants named in such complaint shall be served with summons or notified by publication, as provided in section 3 of this chapter, and said cause shall stand for hearing by said court the same as other civil cases in said court.
Formerly: Acts 1881, c.30, s.2. As amended by P.L.25-1986, SEC.83.