reglab/statecodes huggingface dataset:
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 4. Procedural Violations by Election Officers › 3-14-4-6. Deposit of Ballots Not Initialed or Ballots Externally Defaced

Sec. 6. An inspector, or person acting in the inspector's behalf, who knowingly deposits:
(1) a ballot upon which the initials of the poll clerks or authorized assistant poll clerks do not appear; or
(2) a ballot on which appears externally a distinguishing mark or defacement;
commits a Class C infraction.
As added by P.L.5-1986, SEC.10. Amended by P.L.3-1987, SEC.490; P.L.158-2013, SEC.52; P.L.234-2017, SEC.4.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 4. Procedural Violations by Election Officers › 3-14-4-7. Disclosure of How Voter Voted or Information Regarding Appearance of Ballot Voted

Sec. 7. A member of a precinct election board or a person otherwise entitled to the inspection of the ballots who knowingly:
(1) reveals to another person how a voter has voted; or
(2) gives information concerning the appearance of any ballot voted;
commits a Level 6 felony.
As added by P.L.5-1986, SEC.10. Amended by P.L.158-2013, SEC.53.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 4. Procedural Violations by Election Officers › 3-14-4-8. Opening or Marking Ballot or Ascertaining How Voter Voted

Sec. 8. A member of a precinct election board, an absentee ballot counter appointed under IC 3-11.5-4-22, or a provisional ballot counter appointed under IC 3-11.7-3 who knowingly:
(1) opens or marks, by folding or otherwise, a ballot presented by a voter, except as provided by law; or
(2) tries to find out how the voter voted before the ballot is deposited in the ballot box or cast on a ballot card voting system or an electronic voting system or counted by the absentee ballot counter;
commits a Level 6 felony.
As added by P.L.5-1986, SEC.10. Amended by P.L.3-1987, SEC.491; P.L.3-1993, SEC.235; P.L.19-1993, SEC.5; P.L.126-2002, SEC.90; P.L.221-2005, SEC.139; P.L.158-2013, SEC.54.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 4. Procedural Violations by Election Officers › 3-14-4-9. Disclosure of Votes or Electioneering

Sec. 9. An election officer who knowingly:
(1) discloses to a person the name of a candidate for whom a voter has voted or how a voter voted on a public question; or
(2) does any electioneering on election day;
commits a Class A misdemeanor.
As added by P.L.5-1986, SEC.10. Amended by P.L.10-1988, SEC.215; P.L.66-2003, SEC.53.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 4. Procedural Violations by Election Officers › 3-14-4-10. Provision of Information Concerning Vote Count Before Closing of Polls

Sec. 10. A person who knowingly violates:
(1) IC 3-11.5-5;
(2) IC 3-11.5-6; or
(3) IC 3-12-2-1;
by providing any other person with information concerning the number of votes a candidate received for an office or cast to approve or reject a public question on absentee ballots counted under IC 3-11.5-5, IC 3-11.5-6, or IC 3-12 before the closing of the polls commits a Level 6 felony.
As added by P.L.3-1993, SEC.236 and P.L.19-1993, SEC.6. Amended by P.L.3-1995, SEC.136; P.L.221-2005, SEC.140; P.L.158-2013, SEC.55; P.L.193-2021, SEC.101.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 5. Enforcement Provisions › 3-14-5-1. Affidavit Against Illegal Voter

Sec. 1. (a) This section applies during an election whenever a voter makes an affidavit before the inspector in a precinct that a person who has offered to vote is an illegal voter in the precinct. This section does not apply to an affidavit executed by an individual who:
(1) is subject to the requirements set forth in IC 3-7-33-4.5;
(2) is challenged solely as a result of the individual's inability or refusal to comply with IC 3-7-33-4.5; and
(3) subsequently complies with IC 3-7-33-4.5 before the close of the polls on election day.
(b) Immediately after the close of the polls the inspector shall deliver the affidavit to the county election board. After the final date and hour for filing a recount or contest and the county election board has completed the county election board's canvas of the returns, the county election board shall forward the affidavits to the prosecuting attorney for the county under section 2 of this chapter. The prosecuting attorney for the county shall:
(1) proceed as if the affidavit had been made before the prosecuting attorney; and
(2) ensure that the grand jury notifies the NVRA official under section 2 of this chapter if a violation of NVRA appears to have occurred.
As added by P.L.5-1986, SEC.10. Amended by P.L.12-1995, SEC.90; P.L.2-1996, SEC.207; P.L.3-1997, SEC.407; P.L.230-2005, SEC.66; P.L.157-2019, SEC.38.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 5. Enforcement Provisions › 3-14-5-2. Affidavits; Packaging, Sealing, Endorsing, and Delivery to Grand Jury; Inquiry by Grand Jury; Preservation and Return of Affidavits by Prosecuting Attorney

Sec. 2. (a) Each precinct election board shall, at the close of the polls, place any affidavit prescribed by IC 3-10-1-9 to challenge the party affiliation of a person wishing to cast a ballot in a primary election in a strong paper bag or envelope and securely seal it. Each member shall endorse that member's name on the back of the bag or envelope.
(b) Each precinct election board shall, at the close of the polls, place any affidavit other than an affidavit described in subsection (a) that is challenging the eligibility of a person who has offered to vote at a primary election in a strong paper bag or envelope and securely seal it. Each member shall endorse that member's name on the back of the bag or envelope.
(c) The inspector and judge of the opposite political party shall deliver the sealed bags or envelopes to the county election board. The county election board shall do the following:
(1) Remove the affidavits from the bag or envelope.
(2) Mail a copy of each affidavit to the secretary of state.
(3) Replace the affidavits within the bag or envelope.
(4) Reseal the bag or envelope with the endorsement of the name of each county election board member on the back of the bag or envelope.
(5) Carefully preserve the resealed bag or envelope and deliver it, with the county election board's seal unbroken, to the foreman of the grand jury when next in session.
(d) The grand jury shall inquire into the truth or falsity of the affidavits, and the court having jurisdiction over the grand jury shall specially charge the jury as to its duties under this section.
(e) The grand jury shall file a report of the result of its inquiry with:
(1) the court; and
(2) the NVRA official if a violation of NVRA appears to have occurred.
(f) The prosecuting attorney shall preserve the affidavits and envelopes in accordance with IC 3-10-1-31.1, and shall return the affidavits and envelopes to the circuit court clerk after the prosecuting attorney has completed any proceeding resulting from the investigation of the affidavits and envelopes.
As added by P.L.5-1986, SEC.10. Amended by P.L.12-1995, SEC.91; P.L.2-1996, SEC.208; P.L.3-1997, SEC.408; P.L.230-2005, SEC.67; P.L.157-2019, SEC.39; P.L.227-2023, SEC.132.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 5. Enforcement Provisions › 3-14-5-3. Duty to Report Violations to Prosecuting Attorney and Violator; Presentation to Grand Jury

Sec. 3. (a) This section does not apply to a violation of NVRA or IC 3-7.
(b) The commission and each county election board shall report a violation of this title as a felony or misdemeanor to the appropriate prosecuting attorney and the alleged violator.
(c) The commission and boards may have the report transmitted and presented to the grand jury of the county in which the violation was committed at its first session after making the report and at subsequent sessions that may be required. The commission and boards shall furnish the grand jury any evidence at their command necessary in the investigation and prosecution of the violation.
As added by P.L.5-1986, SEC.10. Amended by P.L.12-1995, SEC.92; P.L.2-1996, SEC.209; P.L.81-2005, SEC.31.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 5. Enforcement Provisions › 3-14-5-4. Prosecution of Violators

Sec. 4. In addition to the duties prescribed by IC 33-39, the prosecuting attorney of each circuit shall prosecute each resident of the circuit who the prosecutor believes has violated IC 3-14-1-7, IC 3-14-1-10, IC 3-14-1-13, IC 3-14-1-14, or IC 3-14-1-14.5 in any circuit of the state.
As added by P.L.5-1986, SEC.10. Amended by P.L.3-1995, SEC.137; P.L.3-1997, SEC.409; P.L.98-2004, SEC.45.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 5. Enforcement Provisions › 3-14-5-5. Indictment or Information; Allegations

Sec. 5. When an election offense is committed, an indictment or information for the offense is sufficient if it alleges that the election was authorized by law without stating the names of the officers holding the election, the candidates voted for, or the offices filled at the election.
As added by P.L.5-1986, SEC.10.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 5. Enforcement Provisions › 3-14-5-6. Criminal Prosecutions; Self-Incrimination Defense Not Available to Witness

Sec. 6. In a criminal prosecution for violation of IC 3-14-1-7, IC 3-14-1-10, IC 3-14-1-13, IC 3-14-1-14, or IC 3-14-1-14.5, a witness, except the person who is accused and on trial, may not be excused from answering a question or producing a book, paper, or other thing on the ground that the witness' answer or the thing to be produced may tend to incriminate the witness or render the witness liable to a penalty. However, the witness' answer or the thing produced by the witness may not be used in a proceeding against the witness, except in a prosecution for perjury in so testifying.
As added by P.L.5-1986, SEC.10. Amended by P.L.3-1995, SEC.138; P.L.3-1997, SEC.410.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 5. Enforcement Provisions › 3-14-5-7. Informants; Immunity

Sec. 7. If a person who has given or received money or other property to or from another person for the purpose of influencing any voter's vote at an election informs upon and testifies against the person receiving or giving the money in a criminal prosecution, the person informing and testifying may not be prosecuted in connection with the transaction.
As added by P.L.5-1986, SEC.10.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 5. Enforcement Provisions › 3-14-5-8. Employment Sanctions for a Person Convicted of a Vote Fraud Felony or Class a Misdemeanor; Remedies if Conviction Is Reversed, Vacated, or Set Aside; Injunctions; Civil Penalties

Sec. 8. (a) As used in this section, "governmental entity" refers to any of the following:
(1) A city.
(2) A town.
(3) An agency of a governmental entity referred to in any of subdivisions (1) through (2).
(b) As used in this section, "date of conviction" refers to the date when:
(1) in a jury trial, a jury publicly announces a verdict against a person for a felony or Class A misdemeanor;
(2) in a bench trial, the court publicly announces a verdict against a person for a felony or Class A misdemeanor; or
(3) in a guilty plea hearing, a person pleads guilty or nolo contendere to a felony or Class A misdemeanor.
(c) A person who is convicted under IC 3-14-2 of a felony or Class A misdemeanor that relates to an election for an office for a governmental entity shall not:
(1) continue employment with;
(2) obtain future employment with;
(3) contract with; or
(4) be a subcontractor under a contract with;
any governmental entity for twenty (20) years after the date of conviction.
(d) For twenty (20) years after the person's date of conviction, a governmental entity may not:
(1) employ;
(2) offer employment to;
(3) contract with; or
(4) maintain a contractual relationship when a subcontractor is;
a person who is convicted under IC 3-14-2 of a felony or Class A misdemeanor that relates to an election for an office for any governmental entity.
(e) If:
(1) a person was employed by a governmental entity;
(2) the person was convicted under IC 3-14-2 of a felony or Class A misdemeanor relating to an election for an office for a governmental entity;
(3) the person's employment with the governmental entity was discontinued under subsection (c) or (d); and
(4) the person's conviction is reversed, vacated, or set aside;
the governmental entity shall reemploy the person in the same position the person held before the person's conviction or in another position equivalent in benefits, pay, and working conditions to the position the person held before the person's conviction, and the person is entitled to receive any salary or other remuneration that the person would have received if the person's employment had not been discontinued under subsection (c) or (d).
(f) The attorney general may petition a court with jurisdiction for an injunction against a person who violates subsection (c) or a governmental entity that violates subsection (d).
(g) The attorney general may petition a court with jurisdiction to impose a civil penalty of not more than one thousand dollars ($1,000) on a person who violates subsection (c).
As added by P.L.164-2006, SEC.134. Amended by P.L.109-2015, SEC.2; P.L.233-2015, SEC.3.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 6. Election Profiteering › 3-14-6-1. Repealed

As added by P.L.13-1992, SEC.4. Amended by P.L.12-1995, SEC.93; P.L.8-1995, SEC.66; P.L.2-1996, SEC.210; P.L.3-1997, SEC.411; P.L.209-2003, SEC.194. Repealed by P.L.164-2006, SEC.143.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 6. Election Profiteering › 3-14-6-1.1. Grant of Request for Voter Information to Be Used in Prohibited Manner; Second or Subsequent Offense

Sec. 1.1. (a) A person who grants a request for voter registration information under IC 3-7-26.3 or IC 3-7-27 with knowledge that the information will be used in a manner prohibited by IC 3-7-26.3 or IC 3-7-27 commits a Class B infraction.
(b) A person who has previously received a judgment for committing an infraction under this section and knowingly, intentionally, or recklessly violates this section a second or subsequent time commits a Level 6 felony.
As added by P.L.209-2003, SEC.195. Amended by P.L.164-2006, SEC.135; P.L.158-2013, SEC.56; P.L.109-2015, SEC.3.
2023 Indiana Code › Title 3. Elections › Article 14. Offenses › Chapter 6. Election Profiteering › 3-14-6-2. Use of Voter Registration Information for Solicitation; Infraction; Misdemeanor

Sec. 2. (a) This section does not apply to:
(1) political activities; or
(2) political fundraising activities.
(b) A person who uses voter registration information obtained under IC 3-7-26.3 or IC 3-7-27 to solicit the sale of merchandise, goods, services, or subscriptions commits a Class B infraction.
(c) The court shall:
(1) keep a record; and
(2) send a copy of the record to the prosecuting attorney of the county in which the infraction proceeding was tried;
of a judgment for an infraction proceeding tried under this section.
(d) A person who:
(1) has previously received a judgment for committing an infraction under this section; and
(2) knowingly or intentionally uses voter registration information in violation of this section;
commits a Class A misdemeanor.
As added by P.L.13-1992, SEC.4. Amended by P.L.12-1995, SEC.94; P.L.3-1997, SEC.412; P.L.209-2003, SEC.196; P.L.164-2006, SEC.136.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 1. Fiscal Year; Filing of Annual Reports to Governor › 4-1-1-1. Dates Beginning and Ending

Sec. 1. The fiscal year for the state of Indiana be, and the same is hereby fixed to begin with the first day of July in each year and to end with the thirtieth day of June of the succeeding year.
Formerly: Acts 1933, c.33, s.1.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 1. Fiscal Year; Filing of Annual Reports to Governor › 4-1-1-2. Reports to Governor

Sec. 2. Wherever it is now provided by law that any officer, board, commission, department, institution, association, service, agency, or undertaking of state government shall file an annual report with the governor, such report shall be filed covering the fiscal year beginning July 1, and ending June 30, and such report shall be filed on or before September 1 of each year. However, such reports to be filed during the calendar year of 1933, shall cover the period from October 1, 1932, to June 30, 1933, and shall be filed on or before September 1, 1933.
Formerly: Acts 1933, c.33, s.3. As amended by P.L.136-2018, SEC.3.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 2. Office Hours; Employees' Hours of Work › 4-1-2-1. State Employees; Working Day; Holidays; State Library

Sec. 1. It is the intent of this chapter that state offices be open and able to conduct public business at all times during an eight and one-half (8 1/2) hour working day. Each employee shall work for a full seven and one-half (7 1/2) hours each working day and provision for a one (1) hour lunch period shall be provided each employee. Lunch hours of employees shall be staggered to permit the conduct of business at all times during a working day. Breaks shall be provided as set forth in IC 5-10-6-2. It shall be lawful for state offices to close their doors for business from the close of the working day each Friday or in the event Friday is a legal holiday, then from the close of the working day on the Thursday which immediately precedes such legal holiday, until the commencement of the working day on the next following Monday, or in the event Monday is a legal holiday, then until the commencement of the working day on the Tuesday which immediately follows such legal holiday; provided, however, that the state library may be kept open until noon Saturdays in the discretion of the Indiana library and historical board.
Formerly: Acts 1953, c.133, s.1. As amended by P.L.5-1984, SEC.1; P.L.13-2008, SEC.1.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 2. Office Hours; Employees' Hours of Work › 4-1-2-2. Legal Action on Days State Offices Closed

Sec. 2. Legal action required to be taken at state offices during the time said offices are closed pursuant to the provisions of this chapter can be taken on the next following day said offices are open pursuant to the provisions of this chapter to the same effect as if this chapter had not become law.
Formerly: Acts 1953, c.133, s.2. As amended by P.L.5-1984, SEC.2.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 2. Office Hours; Employees' Hours of Work › 4-1-2-3. Supreme Court; Court of Appeals; Rules for Conduct of Business

Sec. 3. Nothing in this chapter contained shall be construed to affect the business of the supreme court or court of appeals of the state of Indiana as regulated by rule or law.
Formerly: Acts 1953, c.133, s.3. As amended by P.L.5-1984, SEC.3.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 3. State Government Relocation; Enemy Attack › 4-1-3-1. Governor's Duties; General Assembly Establishing Location

Sec. 1. Whenever, due to any emergency resulting from the effects of enemy attack, or the anticipated effects of a threatened enemy attack, it becomes imprudent, inexpedient, or impossible to conduct the affairs of state government at the normal location of the seat of state government in Indianapolis, Marion County, state of Indiana, the governor shall, as often as the exigencies of the situation require, by proclamation, declare an emergency temporary location, or locations, for the seat of government at the place, or places, within or without this state as the governor may deem advisable under the circumstances, and shall take action and issue orders as may be necessary for an orderly transition of the affairs of state government to the emergency temporary location, or locations. The emergency temporary location, or locations, shall remain as the seat of government until the general assembly shall by law establish a new location, or locations, or until the emergency is declared to be ended by the governor and the seat of government is returned to its normal location.
Formerly: Acts 1959, c.199, s.1. As amended by P.L.215-2016, SEC.1.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 3. State Government Relocation; Enemy Attack › 4-1-3-2. Validity of Official Acts Performed at Temporary Emergency Location

Sec. 2. During such time as the seat of government remains at such emergency temporary location, or locations, all official acts now or hereafter required to be performed at the seat of government by any officer, agency, department or authority of this state, including the convening and meeting of the general assembly in regular or special session, shall be as valid and binding when performed at such emergency temporary location, or locations, as if performed at the normal location of the seat of government.
Formerly: Acts 1959, c.199, s.2.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 3. State Government Relocation; Enemy Attack › 4-1-3-3. Conflicting Laws

Sec. 3. This chapter shall control and be supreme in the event it shall be employed notwithstanding the provisions of any other law to the contrary or in conflict with this chapter.
Formerly: Acts 1959, c.199, s.3. As amended by P.L.5-1984, SEC.4.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 4. Local Government Office Relocation; Enemy Attack › 4-1-4-1. "Political Subdivision"

Sec. 1. As used in this chapter, the term "political subdivision" shall mean any county, township, city, and town.
Formerly: Acts 1961, c.140, s.1. As amended by P.L.5-1984, SEC.5.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 4. Local Government Office Relocation; Enemy Attack › 4-1-4-2. Location; Establishment by Ordinances and Resolutions

Sec. 2. Whenever, due to an emergency resulting from the effects of enemy attack, or the anticipated effects of a threatened enemy attack it becomes imprudent, inexpedient or impossible to conduct the affairs of local government at the regular or usual place or places thereof, the governing body of any political subdivision of this state may meet at any place within or without the territorial limits of such political subdivision on the call of the presiding officer or any two (2) members of such governing body, and shall proceed to establish and designate by ordinance, resolution or other manner, alternate or substitute sites or places as the emergency temporary location, or locations, of government where all, or any part, of the public business may be transacted and conducted during the emergency situation. Such sites or places may be within or without the territorial limits of such political subdivision and may be within or without this state.
Formerly: Acts 1961, c.140, s.2.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 4. Local Government Office Relocation; Enemy Attack › 4-1-4-3. Powers of Governing Bodies; Exercise Without Regard to Formalities; Validity of Acts

Sec. 3. During the period when the public business is being conducted at the emergency temporary location, or locations, the governing body and other officers of a political subdivision of this state shall have and possess and shall exercise, at any such temporary location, all of the executive, legislative and judicial powers and functions conferred upon such body and officers by or under the laws of this state. Such powers and functions may be exercised in the light of the exigencies of the emergency situation without regard to or compliance with time consuming procedures and formalities prescribed by law and pertaining thereto, and all acts of such body and officers shall be as valid and binding as if performed within the territorial limits of their political subdivision.
Formerly: Acts 1961, c.140, s.3.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 4. Local Government Office Relocation; Enemy Attack › 4-1-4-4. Conflicting Laws

Sec. 4. This chapter shall control and be supreme in the event it shall be employed notwithstanding any provision of a statute or ordinance to the contrary or in conflict with this chapter.
Formerly: Acts 1961, c.140, s.4. As amended by P.L.5-1984, SEC.6.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-1. Definitions

Sec. 1. As used in this chapter:
(1) "Personal information system" means any recordkeeping process, whether automated or manual, containing personal information and the name, personal number, or other identifying particulars of a data subject.
(2) "Personal information" means any information that describes, locates, or indexes anything about an individual or that affords a basis for inferring personal characteristics about an individual including, but not limited to, the individual's education, financial transactions, medical history, criminal or employment records, finger and voice prints, photographs, or the individual's presence, registration, or membership in an organization or activity or admission to an institution.
(3) "Data subject" means an individual about whom personal information is indexed or may be located under the individual's name, personal number, or other identifiable particulars, in a personal information system.
(4) "State agency" means every agency, board, commission, department, bureau, or other entity of the administrative branch of Indiana state government, except those which are the responsibility of the auditor of state, treasurer of state, secretary of state, attorney general, and excepting the department of state police and state educational institutions.
(5) "Confidential" means information which has been so designated by statute or by promulgated rule or regulation based on statutory authority.
As added by Acts 1977, P.L.21, SEC.1. Amended by Acts 1978, P.L.10, SEC.1; P.L.19-1983, SEC.1; P.L.2-2007, SEC.17; P.L.215-2016, SEC.2; P.L.219-2017, SEC.7; P.L.8-2019, SEC.6; P.L.43-2021, SEC.5.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-3. Right of Inspection by Data Subject or Agent; Document Search and Duplication; Standard Charges

Sec. 3. Unless otherwise prohibited by law, any state agency that maintains a personal information system shall, upon request and proper identification of any data subject, or a data subject's authorized agent, grant the subject or agent the right to inspect and to receive at reasonable, standard charges for document search and duplication, in a form comprehensible to the subject or agent:
(a) all personal information about the data subject, unless otherwise provided by statute, whether the information is a matter of public record or maintained on a confidential basis, except in the case of medical and psychological records, where the records shall, upon written authorization of the data subject, be given to a physician or psychologist designated by the data subject;
(b) the nature and sources of the personal information, except where the confidentiality of the sources is required by statute; and
(c) the names and addresses of any recipients, other than those with regular access authority, of personal information of a confidential nature about the data subject, and the date, nature, and purpose of the disclosure.
As added by Acts 1977, P.L.21, SEC.1. Amended by P.L.215-2016, SEC.3.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-4. Disclosures Limited to Business Hours; Standard Charges

Sec. 4. An agency shall make the disclosures to data subjects required under this chapter during regular business hours. Copies of the documents containing the personal information sought by the data subject shall be furnished to the data subject or the data subject's representative at reasonable, standard charges for document search and duplication.
As added by Acts 1977, P.L.21, SEC.1. Amended by P.L.215-2016, SEC.4.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-5. Challenge of Information by Data Subject; Notice; Minimum Procedures

Sec. 5. If the data subject gives notice that the data subject wishes to challenge, correct, or explain information about the data subject in the personal information system, the following minimum procedures shall be followed:
(a) the agency maintaining the information system shall investigate and record the current status of that personal information;
(b) if, after the investigation, the information is found to be incomplete, inaccurate, not pertinent, not timely or not necessary to be retained, it shall be promptly corrected or deleted;
(c) if the investigation does not resolve the dispute, the data subject may file a statement of not more than two hundred (200) words setting forth the data subject's position;
(d) whenever a statement of dispute is filed, the agency maintaining the data system shall supply any previous recipient with a copy of the statement and, in any subsequent dissemination or use of the information in question, clearly mark that it is disputed and supply the statement of the data subject along with the information;
(e) the agency maintaining the information system shall clearly and conspicuously disclose to the data subject the data subject's rights to make a request;
(f) following any correction or deletion of personal information the agency shall, at the request of the data subject, furnish to past recipients notification delivered to their last known address that the item has been deleted or corrected and shall require the recipients to acknowledge receipt of the notification and furnish the data subject the names and last known addresses of all past recipients of the uncorrected or undeleted information.
As added by Acts 1977, P.L.21, SEC.1. Amended by P.L.215-2016, SEC.5.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-6. Securing of Confidential Information Protected

Sec. 6. The securing by any individual of any confidential information which such individuals may obtain through the exercise of any right secured under the provisions of this chapter shall not condition the granting or withholding of any right, privilege, or benefit, or be made a condition of employment.
As added by Acts 1977, P.L.21, SEC.1.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-7. State Agencies Maintaining One or More Systems; Requirements

Sec. 7. (a) Any state agency maintaining one (1) or more personal information systems shall file an annual report on the existence and character of each system added or eliminated since the last report with the governor on or before December 31.
(b) The agency shall include in such report at least the following information:
(1) The name or descriptive title of the personal information system and its location.
(2) The nature and purpose of the system and the statutory or administrative authority for its establishment.
(3) The categories of individuals on whom personal information is maintained including the approximate number of all individuals on whom information is maintained and the categories of personal information generally maintained in the system including identification of those which are stored in computer accessible records and those which are maintained manually.
(4) All confidentiality requirements, specifically:
(A) those personal information systems or parts thereof which are maintained on a confidential basis pursuant to a statute, contractual obligation, or rule; and
(B) those personal information systems maintained on an unrestricted basis.
(5) In the case of subdivision (4)(A) of this subsection, the agency shall include detailed justification of the need for statutory or regulatory authority to maintain such personal information systems or parts thereof on a confidential basis and, in making such justification, the agency shall make reference to section 8 of this chapter.
(6) The categories of sources of such personal information.
(7) The agency's policies and practices regarding the implementation of section 2 of this chapter relating to information storage, duration of retention of information, and elimination of information from the system.
(8) The uses made by the agency of personal information contained in the system.
(9) The identity of agency personnel, other agencies, and persons or categories of persons to whom disclosures of personal information are made or to whom access to the system may be granted, together with the purposes therefor and the restriction, if any, on such disclosures and access, including any restrictions on redisclosure.
(10) A listing identifying all forms used in the collection of personal information.
(11) The name, title, business address, and telephone number of the person immediately responsible for bringing and keeping the system in compliance with the provisions of this chapter.
As added by Acts 1977, P.L.21, SEC.1. Amended by Acts 1978, P.L.10, SEC.3; P.L.19-1983, SEC.2.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-8. Policy of Access; Restricted Access as Condition for Receipt of Donated Materials

Sec. 8. (a) All state agencies subject to the provisions of this chapter shall adhere to the policy that all persons are entitled to access to information regarding the affairs of government and the official acts of those who represent them as public servants, such access being required to enable the people to freely and fully discuss all matters necessary for the making of political judgments. To that end, the provisions of this chapter shall be construed to provide access to public records to the extent consistent with the due protection of individual privacy.
(b) Where such assurance is needed to obtain valuable considerations or gifts (which may include information) for the state, any agency, with the prior written approval of the oversight committee on public records, may allow restrictions upon public access to be imposed upon it as a specific condition of a contract, with a time limit not to exceed fifty (50) years or the lifetime of the individual, whichever is less. In order to promote the preservation of historical, cultural, natural, and other irreplaceable resources, the department of natural resources or the Indiana state library may extend, beyond the lifetime of the individual, restrictions upon disclosure of information received, providing that such restrictions do not exceed fifty (50) years from the date of the donation in the case of the Indiana state library.
As added by Acts 1977, P.L.21, SEC.1. Amended by Acts 1978, P.L.10, SEC.4; Acts 1979, P.L.40, SEC.4; P.L.19-1983, SEC.3.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-8.5. Consistent Handling of Information Among and Between Agencies; Principles and Procedures

Sec. 8.5. In order to establish consistent handling of the same or similar personal information within and among agencies, each state agency collecting, maintaining, or transmitting such information shall apply the following principles and procedures:
(1) Information collected after December 31, 1978, which is classified as confidential must be clearly and uniformly designated as confidential in any form or other document in which it appears.
(2) When an agency which holds information classified as confidential disseminates that information to another agency, the receiving agency shall treat it in the same manner as the originating agency.
As added by Acts 1978, P.L.10, SEC.5. Amended by P.L.19-1983, SEC.4.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-8.6. Requests for Access to Confidential Records; Improper Disclosure; Actions

Sec. 8.6. (a) Except as prohibited under any applicable federal law, in cases where access to confidential records containing personal information is desired by a researcher for research purposes, the agency shall grant access if:
(1) the researcher states in writing to the agency the purpose, including any intent to publish findings, the nature of the data sought, what personal information will be required, and what safeguards, including reasonable de-identification methods, will be taken to protect the identity of the data subjects;
(2) the proposed safeguards are determined by the agency to be adequate to prevent the identity of an individual data subject from being known;
(3) the researcher executes a data sharing agreement or similar agreement with the agency that is approved by the management performance hub established by IC 4-3-26-8, which incorporates such safeguards for protection of individual data subjects, defines the scope of the research project, and informs the researcher that failure to abide by conditions of the approved agreement constitutes a breach of contract, could result in the researcher not obtaining further records from the agency, and could result in civil litigation by the data subject or subjects;
(4) the researcher agrees to pay all direct or indirect costs of the research; and
(5) the agency maintains a copy of the agreement or contract for a period equivalent to the life of the record.
(b) Improper disclosure of confidential information by a state employee is cause for action to dismiss the employee.
As added by Acts 1978, P.L.10, SEC.6. Amended by Acts 1979, P.L.40, SEC.5; P.L.19-1983, SEC.5; P.L.201-2023, SEC.51.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 6. Fair Information Practices; Privacy of Personal Information › 4-1-6-9. Annual Report to General Assembly; Specific Statutory Authorization for Confidentiality; Recommendations

Sec. 9. (a) Under the authority of the governor, a report shall be prepared, on or before December 1 annually, advising the general assembly of the personal information systems, or parts thereof, of agencies subject to this chapter, which are recommended to be maintained on a confidential basis by specific statutory authorization because their disclosure would constitute an invasion of personal privacy and there is no compelling, demonstrable and overriding public interest in disclosure. Such recommendations may include, but not be limited to, specific personal information systems or parts thereof which can be categorized as follows:
(1) Personal information maintained with respect to students and clients, patients or other individuals receiving social, medical, vocational, supervisory or custodial care or services directly or indirectly from public bodies.
(2) Personal information, excepting salary information, maintained with respect to employees, appointees or elected officials of any public body or applicants for such positions.
(3) Information required of any taxpayer in connection with the assessment or collection of any income tax.
(4) Information revealing the identity of persons who file complaints with administrative, investigative, law enforcement or penology agencies.
(b) In addition, such report may list records or categories of records, which are recommended to be exempted from public disclosure by specific statutory authorization for reasons other than that their disclosure would constitute an unwarranted invasion of personal privacy, along with justification therefor.
(c) A report described in this section must be in an electronic format under IC 5-14-6.
As added by Acts 1977, P.L.21, SEC.1. Amended by P.L.28-2004, SEC.13.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 7. Repealed

Repealed, as added by Acts 1977, P.L.22, SEC.1, by Acts 1978, P.L.8, SEC.4. Repealed, as added by Acts 1977, P.L.23, SEC.1, by Acts 1982, P.L.6, SEC.3.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 7.1. Expiration of Certain Agencies › 4-1-7.1-1. "Agency" Defined

Sec. 1. "Agency" means any agency, authority, board, bureau, commission, committee, department, division, institution, or other similar unit created or established by act or resolution of the general assembly or by the executive order of an officer of the state; "agency" does not mean a subunit of an agency created by that agency.
As added by Acts 1982, P.L.6, SEC.2.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 7.1. Expiration of Certain Agencies › 4-1-7.1-2. Agencies Created by Resolution

Sec. 2. Every agency created by resolution expires no later than the expiration of the general assembly which created it.
As added by Acts 1982, P.L.6, SEC.2.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 7.1. Expiration of Certain Agencies › 4-1-7.1-3. Agencies Created by Executive Order

Sec. 3. Every agency created by executive order expires no later than the date the officer who created it ceases to hold office.
As added by Acts 1982, P.L.6, SEC.2.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 7.1. Expiration of Certain Agencies › 4-1-7.1-4. Repealed

As added by Acts 1982, P.L.6, SEC.2. Amended by P.L.12-1983, SEC.3; P.L.15-1988, SEC.1; P.L.13-1989, SEC.1; P.L.9-1991, SEC.1; P.L.2-1992, SEC.27. Repealed by P.L.11-1993, SEC.8.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 7.1. Expiration of Certain Agencies › 4-1-7.1-6. "Accord"

Sec. 6. (a) For purposes of this section, "Accord" refers to the Midwest Greenhouse Gas Reduction Accord signed on November 15, 2007.
(b) Notwithstanding any other law, rule, or regulation, the participation of the state of Indiana in the Accord in any capacity, including as a signatory or an observer to the Accord, terminates not later than the date on which the elected official who signed the Accord on behalf of the state of Indiana ceases to hold office.
As added by P.L.113-2014, SEC.1.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 8. State Requests for Social Security Number › 4-1-8-2. Forms Including Request; Statement and Notification; Requisite Information; Posting

Sec. 2. (a) On any form, application, or other writing prepared by or issued under the authority of any state agency, the following information must be included if the individual is requested to provide the individual's Social Security number:
(1) a brief statement of the reason why the Social Security number is requested by the state agency; and
(2) a notification either:
(A) that the state agency is required by federal law to obtain the individual's Social Security number and that the form or application cannot be processed unless the individual provides the number, if that be the case; or
(B) that the individual has the right to refuse to provide the individual's Social Security number to the agency, if the individual so desires, and that the individual will not be penalized.
(b) In any location where a form, application, or other writing covered in subsection (a) is taken or filled out, there shall be posted in a conspicuous place a sign in bold print containing information identical to that required on the forms required in subsection (a).
As added by Acts 1978, P.L.8, SEC.3. Amended by P.L.215-2016, SEC.6.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 8. State Requests for Social Security Number › 4-1-8-3. Forms Including Request; Requisite Statement and Notification; Printing and Appendage

Sec. 3. There shall be printed on all forms, applications or other writings which include a request for the social security number produced by or for any state agency on and after January 1, 1978, immediately preceding or following such request, the statement and notification required by section 2 of this chapter. To all forms, applications and other writings which include a request for the social security number already in use, but not yet executed, by a state agency on January 1, 1978, there shall be appended, on or before said date, the statement and notification required by section 2 of this chapter.
As added by Acts 1978, P.L.8, SEC.3.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 8. State Requests for Social Security Number › 4-1-8-4. Refusal to Provide Number; Obtaining From Other Source Prohibited

Sec. 4. In any case where an individual shall refuse to provide the individual's Social Security number to a state agency in accordance with the provisions of section 2(a)(2)(B) of this chapter, the state agency to which the individual has made the individual's refusal known is prohibited from obtaining the Social Security number from any other source.
As added by Acts 1978, P.L.8, SEC.3. Amended by P.L.215-2016, SEC.7.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 8. State Requests for Social Security Number › 4-1-8-5. Refusal to Provide Number; Penalty Prohibited

Sec. 5. No individual shall be penalized in any manner, by the loss or threat of loss of services or assistance or by the denial or refusal to issue any license or permit, by a state agency for the individual's refusal in accordance with the provisions of section 2(a)(2)(B) of this chapter to provide the individual's Social Security number to the state agency.
As added by Acts 1978, P.L.8, SEC.3. Amended by P.L.215-2016, SEC.8.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 8. State Requests for Social Security Number › 4-1-8-6. Removal of Social Security Number From Agency Records; Substitute Identification Number; Notice on Forms

Sec. 6. Each state agency covered by this chapter shall develop a method under which a person who has previously given the person's Social Security number to the state agency at that person's request may have the number removed from the records of the agency and substitute the new identification number to be used by the person. The notice printed on forms and posted in the office of the agency shall include information on the right of the applicant to remove the applicant's Social Security number from existing records.
As added by Acts 1978, P.L.8, SEC.3. Amended by P.L.215-2016, SEC.9.
2023 Indiana Code › Title 4. State Offices and Administration › Article 1. Miscellaneous Provisions › Chapter 8. State Requests for Social Security Number › 4-1-8-7. Exempt Agencies to Report

Sec. 7. Each state agency, which is exempt under the provisions of section 1 of this chapter, shall prepare a report, on or before January 1 annually, to the general assembly setting forth any form, application, or other writing required or maintained by it which contains the social security number of any individual. Such report shall also set forth the reason or rationale for requiring such social security number. The report must be in an electronic format under IC 5-14-6.
As added by Acts 1978, P.L.8, SEC.3. Amended by P.L.28-2004, SEC.14.