2023 Illinois Compiled Statutes › Chapter 30 - FINANCE › 30 ILCS 230/ - State Officers and Employees Money Disposition Act.

(30 ILCS 230/1) (from Ch. 127, par. 170)
Sec. 1. Application of Act; exemptions. The officers of the Executive
Department of the State Government, the Clerk of the Supreme Court, the Clerks
of the Appellate Courts, the Departments of the State government created by the
Civil Administrative Code of Illinois, and all other officers, boards,
commissions, commissioners, departments, institutions, arms or agencies, or
agents of the Executive Department of the State government except the
University of Illinois, Southern Illinois University,
Chicago State University, Eastern Illinois University, Governors State
University, Illinois State University, Northeastern Illinois University,
Northern Illinois University, Western Illinois University, the Cooperative
Computer Center, and the Board of Trustees of the Illinois Bank
Examiners' Education Foundation for moneys collected pursuant to subsection
(11) of Section 48 of the Illinois Banking Act for purposes of the Illinois
Bank Examiners' Education Program are subject to this Act. This Act shall not
apply, however, to any of the following: (i) the receipt by any such officer of
federal funds made available under such conditions as precluded the payment
thereof into the State Treasury, (ii) (blank), (iii) the Director of
Insurance in his capacity as rehabilitator or liquidator under Article XIII of
the Illinois Insurance Code, (iv) funds received by the Illinois State
Scholarship Commission from private firms employed by the State to collect
delinquent amounts due and owing from a borrower on any loans guaranteed by
such Commission under the Higher Education Student Assistance Law or on any
"eligible loans" as that term is defined under the Education Loan Purchase
Program Law, or (v) moneys collected on behalf of lessees of facilities of the
Department of Agriculture located on the Illinois State Fairgrounds at
Springfield and DuQuoin. This Section 1 shall not apply to the receipt of funds
required to be deposited in the Industrial Project Fund pursuant to Section 12
of the Rehabilitation of Persons with Disabilities Act.
(Source: P.A. 99-143, eff. 7-27-15.)
(30 ILCS 230/2) (from Ch. 127, par. 171)
Sec. 2. Accounts of money received; payment into State treasury.
(a) Every officer, board, commission, commissioner, department,
institution, arm or agency brought within the provisions of this Act by
Section 1 shall keep in proper books a detailed itemized account
of all moneys received for or on behalf of the State of Illinois, showing
the date
of receipt, the payor, and purpose and amount, and the date and manner
of disbursement as hereinafter provided, and, unless a different time of
payment is expressly provided by law or by rules or regulations promulgated
under subsection (b) of this Section, shall pay into the State treasury
the gross amount of money so received on the day of actual physical
receipt with respect to any single item of receipt exceeding $10,000,
within 24 hours of actual physical receipt with respect to an accumulation
of receipts of $10,000 or more, or within 48 hours of actual physical
receipt with respect to an accumulation of receipts exceeding $500 but less
than $10,000, disregarding holidays, Saturdays and Sundays, after the receipt
of same, without any deduction on account of salaries, fees, costs, charges,
expenses or claims of any description whatever; provided that:
(1) the provisions of (i) Section 2505-475 of the     Department of Revenue Law, (ii)  any specific taxing statute authorizing a claim for credit procedure instead of the actual making of refunds, (iii) Section 505 of the Illinois Controlled Substances Act, (iv) Section 85 of the Methamphetamine Control and Community Protection Act, authorizing the Director of the Illinois State Police to dispose of forfeited property, which includes the sale and disposition of the proceeds of the sale of forfeited property, and the Department of Central Management Services to be reimbursed for costs incurred with the sales of forfeited vehicles, boats or aircraft and to pay to bona fide or innocent purchasers, conditional sales vendors or mortgagees of such vehicles, boats or aircraft their interest in such vehicles, boats or aircraft, and (v)  Section 6b-2 of the State Finance Act, establishing procedures for handling cash receipts from the sale of pari-mutuel wagering tickets, shall not be deemed to be in conflict with the requirements of this Section;
(2) any fees received by the State Registrar of Vital     Records pursuant to the Vital Records Act which are insufficient in amount may be returned by the Registrar as provided in that Act;
(3) any fees received by the Department of Public     Health under the Food Handling Regulation Enforcement Act that are submitted for renewal of an expired food service sanitation manager certificate may be returned by the Director as provided in that Act;
(3.5) the State Treasurer may permit the deduction of     fees by third-party unclaimed property examiners from the property recovered by the examiners for the State of Illinois during examinations of holders located outside the State under which the Office of the Treasurer has agreed to pay for the examinations based upon a percentage, in accordance with the Revised Uniform Unclaimed Property Act, of the property recovered during the examination; and
(4) if the amount of money received does not exceed     $500, such money may be retained and need not be paid into the State treasury until the total amount of money so received exceeds $500, or until the next succeeding 1st or 15th day of each month (or until the next business day if these days fall on Sunday or a holiday), whichever is earlier, at which earlier time such money shall be paid into the State treasury, except that if a local bank or savings and loan association account has been authorized by law, any balances shall be paid into the State treasury on Monday of each week if more than $500 is to be deposited in any fund.
Single items of receipt exceeding $10,000 received after 2 p.m. on a working
day may be deemed to have been received on the next working day for purposes of
fulfilling the requirement that the item be deposited on the day of actual
physical receipt.
No money belonging to or left for the use of the State shall be expended or
applied except in consequence of an appropriation made by law and upon the
warrant of the State Comptroller.  However, payments made by the Comptroller
to persons by direct deposit need not be made upon the warrant of the
Comptroller, but if not made upon a warrant, shall be made in accordance
with Section 9.02 of the State Comptroller Act.  All moneys so paid
into the State treasury shall, unless required by some statute to be held in
the State treasury in a separate or special fund, be covered into the General
Revenue Fund in the State treasury.  Moneys received
in the form of checks, drafts or similar instruments shall be properly
endorsed, if necessary, and delivered to the State Treasurer for
collection.  The State Treasurer shall remit such collected funds to the
depositing officer, board, commission, commissioner, department,
institution, arm or agency by Treasurers Draft or through electronic funds
transfer.  The draft or notification of the electronic funds
transfer shall be provided to the State Comptroller to allow deposit into
the appropriate fund.
(b) Different time periods for the payment of public funds into the State
treasury or to the State Treasurer, in excess of the periods established
in subsection (a) of this Section, but not in excess of 30 days after receipt
of such funds, may be established and revised from time to time by rules or
regulations promulgated jointly by the State Treasurer and the State
Comptroller in accordance with the Illinois Administrative
Procedure Act.  The different
time periods established by rule or regulation under this subsection may vary
according to the nature and amounts of the funds received, the locations at
which the funds are received, whether compliance with the deposit requirements
specified in subsection (a) of this Section would be cost effective, and such
other circumstances and conditions as the promulgating authorities consider to
be appropriate.  The Treasurer and the Comptroller shall review all such
different time
periods established pursuant to this subsection every 2 years from the
establishment thereof and upon such review, unless it is determined that it
is economically unfeasible for the agency to comply with the provisions of
subsection (a), shall repeal such different time period.
(Source: P.A. 102-538, eff. 8-20-21.)
(30 ILCS 230/2a) (from Ch. 127, par. 172)
Sec. 2a. 
		
		Every officer, board, commission, commissioner, department,
institute, arm, or agency to whom or to which this Act applies is to notify
the State Treasurer as to money paid to him, her, or it under protest as
provided in Section 2a.1, and the Treasurer is to place the money in a special
fund to be known as the protest fund.  At the expiration of 30 days from the
date of payment, the money is to be transferred from the protest fund to the
appropriate fund in which it would have been placed had there been payment
without protest unless the party making that payment under protest has filed a
complaint and secured within that 30 days a temporary restraining order or a
preliminary injunction, restraining the making of that transfer and unless, in
addition, within that 30 days, a copy of the temporary restraining order or
preliminary injunction has been served upon the State Treasurer and also
upon the officer, board, commission, commissioner, department,
institute, arm, or agency to whom or to which the payment under protest was
made, in which case the payment and such other payments as are subsequently
made under notice of protest, as provided in Section 2a.1, by the
same person, the transfer of which payments is restrained by such
temporary restraining order or preliminary injunction, are to be held
in the protest fund until the final order or judgment of the court.  The
judicial remedy herein provided, however, relates only to questions which
must be decided by the court in determining the proper disposition of the
moneys paid under protest. Any authorized payment from the protest fund
shall bear simple interest at a rate equal to the average of the weekly rates
at issuance on 13-week U.S. Treasury Bills from the date of deposit
into the protest fund to the date of disbursement from the protest fund.
In cases involving temporary restraining orders or preliminary
injunctions entered March 10, 1982, or thereafter, pursuant to this
Section, when the party paying under protest fails in the protest action the
State Treasurer shall determine if any moneys paid under protest were paid
as a result of assessments under the following provisions:  the Municipal
Retailers' Occupation Tax Act, the Municipal Service Occupation Tax Act,
the Municipal Use Tax Act, the Municipal Automobile Renting Occupation Tax Act,
the Municipal Automobile Renting Use Tax Act, Section 8-11-9 of the Illinois
Municipal Code, the Tourism, Conventions and Other Special Events Promotion Act
of 1967, the County Automobile Renting Occupation Tax Act, the County
Automobile Renting Use Tax Act, Section 5-1034 of the Counties Code, Section
5.01 of the Local Mass Transit District Act, the Downstate Public
Transportation
Act, Section 4.03 of the Regional Transportation Authority Act, subsections (c)
and (d) of Section 201 of the Illinois Income Tax Act, Section 2a.1 of the
Messages Tax Act, Section 2a.1 of the Gas Revenue Tax Act, Section 2a.1 of the
Public Utilities Revenue Act, and the Water Company Invested Capital Tax Act.
Any such moneys paid under protest shall bear simple interest at a rate equal
to the average of the weekly rates at issuance on 13-week U.S. Treasury
Bills from the date of deposit into the protest fund to the date of
disbursement from the protest fund.
It is unlawful for the Clerk of a court, a bank or any person other than
the State Treasurer to be appointed as trustee with respect to any
purported payment under protest, or otherwise to be authorized by a court
to hold any purported payment under protest, during the pendency of the
litigation involving such purported payment under protest, it being the
expressed intention of the General Assembly that no one is to act as custodian
of any such purported payment under protest except the State Treasurer.
No payment under protest within the meaning of this Act has been made
unless paid to an officer, board, commission, commissioner, department,
institute, arm or agency brought within this Act by Section 1 and unless
made in the form specified by Section 2a.1.  No payment into court or to a
circuit clerk or other court-appointed trustee is a payment under protest
within the meaning of this Act.
(Source: P.A. 87-950.)
(30 ILCS 230/2a.1) (from Ch. 127, par. 172a)
Sec. 2a.1. 
		
		Payment of money under protest to every officer, board,
commission, commissioner, department, institute, arm or agency authorized
to receive moneys for or on behalf of the State shall be noted by the payer
as paid under protest as to each payment so made. In cases where a single
remittance is made of an amount of money in excess of that so paid under
protest, the particular amount paid under protest together with pertinent
data descriptive of the suit or suits in relation to which such payment or
payments are made and the amount allocable to each, shall be stated.
Notice of payment under protest shall be made in substantially the
following form:
(Date).....
To: (Officer, board, etc., to whom payment is made).
You will please take notice that $.... of the attached or enclosed
remittance in the amount of $.... for (Motor Fuel Tax, Retailers'
Occupation Tax, Franchise Tax, etc., as the case may be) is made under
protest.
The undersigned is an original (or intervening) party plaintiff in the
following case or cases in relation to which the aforesaid payment is made
under protest.
(Here list title of case or cases, the court in which pending, and the
general court number assigned to each. If more than one suit is pending,
the specific amount paid under protest as to each case shall be stated by
the person making payment under protest.)
....
(Name of person making payment under protest.)
....(Address)
By ....
(Authorized officer or agent.)
(Source: Laws 1943, vol. 2, p. 323.)
(30 ILCS 230/2A.2) (from Ch. 127, par. 172b)
Sec. 2A.2. 
		
		No officer or employee of this State shall create or maintain or
participate in a trust fund or bank or savings and loan association
deposit of any money received by him by
virtue of his office or employment except as provided by law. Any such
officer or employee who on the effective date of this amendatory Act of
1961 has in his possession, or after such effective date receives, money
under conditions which do not require payment thereof into the State
Treasury, but which he is authorized by law to receive and hold in a trust
fund or bank or savings and loan association deposit outside the State
Treasury, shall immediately submit a
report to the Auditor General identifying the trust fund or bank or savings
and loan association deposit as
well as the depository in which it is maintained.
If any such officer or employee receives or has in his possession money
under conditions which do not require payment thereof into the State
Treasury, and there is no trust fund or bank or savings and loan association
deposit authorized by law for
the receipt thereof, he may, upon the written approval of the Governor and
the State Comptroller, establish a temporary trust fund or bank or savings
and loan association deposit
which shall be legal until the thirtieth day after the sine die adjournment
of the next regular session of the General Assembly. A copy of such written
approval shall immediately be forwarded by the Comptroller to the Auditor
General.
As soon as the next regular session of the General Assembly has
organized for the transaction of business, a complete report concerning
each such temporary trust fund or bank or savings and loan association
deposit shall be filed, by the State
officer or employee having charge thereof, with the presiding officer of
each house of the General Assembly. If such General Assembly does not, by
law, authorize the continuance of the trust fund or bank or savings and
loan association deposit so
required to be reported, the money in such temporary trust fund or bank
or savings and loan association deposit shall be deposited in the general
revenue fund in the State
Treasury.
(Source: P.A. 83-541.)
(30 ILCS 230/2a.3) (from Ch. 127, par. 172c)
Sec. 2a.3. 
		Accounting and Deposit of Indirect Cost Recoveries. 
		Every
officer, board, commission, commissioners, department, institution, arm
or agency to whom this Act applies which is eligible for indirect cost reimbursements
shall make timely application for such reimbursements and shall maintain
accurate records concerning the application for and the receipt, deposit
and use of all indirect cost reimbursement under its control.
Any indirect cost reimbursements received by any officer, board, commission,
commissioner, department, institute, arm, or agency shall within 30 days
of the receipt of the reimbursement deposit the reimbursement to the fund
from which the original expenditures were made which gave rise to the reimbursement
unless deposit into another fund is required by law.
If deposit to the original fund cannot be made or determined for any reason,
then the reimbursement shall be deposited to the General Revenue Fund.
The Comptroller shall, upon the request of an officer, board, commission,
commissioner, department, institute, arm or agency, order the transfer of
monies between funds held by the State Treasurer to effectuate the
appropriate deposit of indirect cost reimbursements received pursuant to this Act.  All
deposits of indirect cost reimbursements shall be for the full amount received
without diminution of any type whatsoever.
(Source: P.A. 84-803.)
(30 ILCS 230/2b) (from Ch. 127, par. 173)
Sec. 2b.
Any State officer or other person who wilfully violates any provision of
this Act for which a penalty is not otherwise prescribed or who wilfully
neglects and refuses to perform any duty imposed upon such person by the
terms of this Act shall be guilty of a Class 4 felony.
(Source: P.A. 77-2601.)
(30 ILCS 230/2c) (from Ch. 127, par. 173a)
Sec. 2c. 
		
		Every such officer, board, commission, commissioner, department,
institution, arm or agency is authorized to demand and receive a bond and
securities in amount and kind satisfactory to him from any bank or savings
and loan association in which moneys held by such officer, board, commission,
commissioner, department, institution, arm or agency for or on behalf of
the State of Illinois, may be on deposit, such securities to be held by the
officer, board, commission, commissioner, department, institution, arm or
agency for the period that such moneys are so on deposit and then returned
together with interest, dividends and other accruals to the bank or savings
and loan association. The
bond or undertaking and such securities shall be conditioned for the return
of the moneys deposited in conformity with the terms of the deposit.
Whenever funds deposited with a bank or savings and loan association
exceed the amount of federal deposit insurance coverage, a bond,
pledged
securities, or other eligible collateral shall be obtained.
Only the types of securities or other eligible collateral which the State
Treasurer may, in his
or her discretion, accept for amounts not insured by the Federal Deposit
Insurance
Corporation or the Federal Savings and Loan Insurance Corporation under
Section 11 of "An Act in relation to State moneys", approved June 28, 1919,
as amended, may be accepted as pledged securities.
The market value of the bond or pledged
securities shall at all times be equal to or greater than the uninsured
portion of the deposit
unless the funds deposited are collateralized pursuant to a system
established by the State Treasurer to aggregate permissible securities
received as collateral from financial institutions in a collateral pool
to secure State deposits of the institution that have pledged
securities to the pool.
All securities deposited by a bank or savings and loan association
under the provisions of this
Section shall remain the property of the depositary and may be stamped by
the depositary so as to indicate that such securities are deposited as
collateral. Should the bank or savings and loan association
fail or refuse to pay over the moneys, or
any part thereof, deposited with it, the officer, board, commission,
commissioner, department, institution, arm or agency may sell such
securities upon giving 5 days notice to the depositary of his intention to
so sell such securities. Such sale shall transfer absolute ownership of the
securities so sold to the vendee thereof. The surplus, if any, over the
amount due to the State and the expenses of the sale shall be paid to the
bank or savings and loan association. Actions may be brought in the
name of the People of the State
of Illinois to enforce the claims of the State with respect to any
securities deposited by a bank or savings and loan association.
No bank or savings and loan association shall receive public funds as
permitted by this Section, unless it has complied with the requirements
established pursuant to Section 6 of "An Act relating to certain investments of
public
funds by public agencies", approved July 23, 1943, as
now or hereafter amended.
(Source: P.A. 93-561, eff. 1-1-04.)
(30 ILCS 230/2d) (from Ch. 127, par. 173b)
Sec. 2d. 
		
		Every such bond and/or securities, either or both of them
heretofore so received by any such officer, board, commission,
commissioner, department, institution, arm or agency in the same manner as
is provided in section 2c, is hereby validated to all intents and purposes
as if received after the taking effect of this act.
(Source: Laws 1933, p. 1082.)
(30 ILCS 230/2e) (from Ch. 127, par. 173c)
Sec. 2e. 
		
		(a) If moneys received by a State agency and deposited pursuant
to this Act are determined to be subject to refund due to an overpayment or
erroneous payment, the Comptroller, upon receipt of such documentation as
he may require from the agency making the deposit, shall issue a refund from
the fund into which the agency deposited such moneys in accordance with
this Section.
(b) Refunds shall be made pursuant to this Section only on
behalf of State agencies for which the General Assembly has not enacted a
current fiscal year appropriation for refunds and only in an amount not to
exceed $10,000 for each such agency for each fiscal year.
(c) For the purpose of making refunds in accordance with this Section,
there are hereby appropriated to the Comptroller from the funds into which
deposits are made pursuant to this Act on a continuing basis sums equal to
amounts from time to time refunded pursuant to this Section.
(Source: P.A. 86-658.)
(30 ILCS 230/4) (from Ch. 127, par. 175)
Sec. 4. 
		
		
		The State Comptroller shall prescribe a uniform form and system of
receipts for use when money is received for or on behalf of the State and
it is the duty of all officers, boards, commissions, commissioners,
departments, institutions, arms or agencies of the State government which
are subject to the provisions of this Act to use only the uniform form and
system of receipts so prescribed. The Comptroller shall at all times have
the right to examine such of the books, documents, memoranda, files, papers
and records of any officer, board, commission, commissioner, department or
institution, receiving moneys as aforesaid as are necessary to verify the
accuracy of the account required by Section 2 of this Act to be kept.
(Source: P.A. 78-592.)
(30 ILCS 230/5) (from Ch. 127, par. 176)
Sec. 5. 
		
		Any officer named herein, or any officer, or employee of any
board, commission, commissioner, department or institution, receiving money,
who shall wilfully fail or neglect to keep a detailed
itemized account of all moneys received, as required by Sections 1 and 2 of
this Act, or who shall make a false or fraudulent entry of the same, or who
shall refuse to permit the State Comptroller to have free and unrestricted
access to the books, documents, memoranda, papers, files, and records in
his or her custody or possession, or who shall wilfully fail, neglect or
refuse to file with the Comptroller the statement required by Section 2 of
this Act, shall be guilty of a Class A misdemeanor.
(Source: P.A. 84-551.)
(30 ILCS 230/5a)
Sec. 5a. The Secretary of State shall deposit all fees into the funds specified in the statute imposing or authorizing the fee no more than 30 days after receipt of the fee by the Secretary of State.
(Source: P.A. 93-839, eff. 7-30-04.)
(30 ILCS 230/6) (from Ch. 127, par. 176a)
Sec. 6. 
		
		This Act shall not apply to contributions or other moneys collected
pursuant to the provisions of the Unemployment Insurance Act.
(Source: P.A. 91-357, eff. 7-29-99.)
(30 ILCS 230/6a) (from Ch. 127, par. 176a.1)
Sec. 6a. 
		
		This Act shall be known and may be cited as the
"State Officers and Employees Money Disposition Act".
(Source: P.A. 83-1362.)