2023 Illinois Compiled Statutes › Chapter 805 - BUSINESS ORGANIZATIONS › 805 ILCS 410/ - Uniform Preservation of Private Business Records Act.

(805 ILCS 410/1) (from Ch. 116, par. 59)
Sec. 1. 
		
		As used in this Act,
"Business" includes every kind of private business, profession,
occupation, calling or operation of private institutions, whether carried
on for profit or not.
"Person" means an individual, partnership, corporation, or any other
association.
"Records" or "Business Records" include books of account, vouchers,
documents, cancelled checks, payrolls, correspondence, records of sales,
personnel, equipment and production, reports relating to any or all of such
records, and other business papers.
"Reproduction" means a reproduction or durable medium for making a
reproduction obtained by any photographic, optical imaging, photostatic,
microfilm,
microcard, miniature photographic or other process which accurately
reproduces or forms a durable medium for so reproducing the original.
(Source: P.A. 88-609, eff. 9-1-94.)
(805 ILCS 410/2) (from Ch. 116, par. 60)
Sec. 2. 
		
		Unless express provision is made by law for the period during which
they must be preserved or for the condition upon which they may be
destroyed, business records which persons by the laws of this state are
required to keep or preserve may be destroyed after the expiration of three
years from the making of such records without constituting an offense under
such laws. This section does not apply to minute books of corporations nor
to records of sales or other transactions involving weapons, explosives,
poisons or other dangerous articles or substances capable of use in the
commission of crimes.
(Source: Laws 1957, p. 123.)
(805 ILCS 410/3) (from Ch. 116, par. 61)
Sec. 3. 
		
		(a) If reproductions of original business records are made, the
preservation of such reproductions constitutes compliance with any laws of
this State requiring that business records be kept or preserved, subject to
the following conditions:
(1) The reproductions shall be made in the regular course of business or
pursuant to a general plan for making reproductions of records;
(2) Persons required to keep the records shall without expense to the
State make the reproductions available during usual business hours to State
officers or authorized employees entitled to inspect or examine the records
by running or projecting the reproductions for the inspection or
examination of such officers, or employees, and shall so run or project the
reproductions as to make it possible for such officers or employees to make
notes or copies thereof;
(3) Persons required to keep the records, upon the request of the State
department or agency charged with the administration of the Act requiring
the records to be kept, shall without expense to the State provide
enlargements of the reproductions in approximately original size of any and
all records to the possession of which the department or agency would be
entitled if reproductions have not been made.
(b) A reproduction constituting compliance with laws requiring the
keeping of records under subsection (a), or an enlargement of such
reproduction, when satisfactorily identified, is admissible in evidence, in
instances where the original record would be admissible, to prove the
contents of the original record in any judicial or administrative
proceeding concerned with the enforcement of the laws of this State.
(Source: Laws 1957, p. 123.)
(805 ILCS 410/4) (from Ch. 116, par. 62)
Sec. 4. 
		
		Nothing in this Act shall be construed to diminish the authority of
an officer of this State under existing law to permit the destruction of
business records.
(Source: Laws 1957, p. 123.)
(805 ILCS 410/5) (from Ch. 116, par. 63)
Sec. 5. 
		
		This Act shall be so interpreted and construed as to effectuate its
general purpose to make uniform the law of those states which enact it.
(Source: Laws 1957, p. 123.)
(805 ILCS 410/6) (from Ch. 116, par. 64)
Sec. 6. 
		
		This Act may be cited as the Uniform Preservation of Private Business Records Act.
(Source: Laws 1957, p. 123.)