2023 Illinois Compiled Statutes › Chapter 15 - EXECUTIVE OFFICERS › 15 ILCS 415/ - Comptroller's Records Act.

(15 ILCS 415/0.01) (from Ch. 15, par. 24.9)
Sec. 0.01. 
		Short title. 
		This Act may be cited as the
Comptroller's Records Act.
(Source: P.A. 86-1324.)
(15 ILCS 415/1) (from Ch. 15, par. 25)
Sec. 1. 
		Comptroller may destroy records. 
		After obtaining the approval of
the State Records Commission, the State Comptroller may destroy any records
made and kept by him. When applying to the State Records Commission for
approval to destroy any records, the Comptroller shall accompany his
request with a list and a brief description of the records to be destroyed.
A copy of this list shall be sent to the Secretary of State before any
records are destroyed. The Secretary of State shall examine this list to
determine whether any of the records which the Comptroller proposes to
destroy are of unusual historic value. If the Secretary of State determines
that any of the records are of unusual historic value, he shall inform the
Comptroller of his determination, and the Comptroller shall deposit such
record in the State Archives rather than destroy them.
Warrants and vouchers shall be retained by Comptroller for at least 3
years after the date thereof and may thereafter be destroyed, but warrants
must be reproduced as required by Section 3 before being destroyed.
(Source: P.A. 90-24, eff. 6-20-97.)
(15 ILCS 415/2) (from Ch. 15, par. 26)
Sec. 2. 
		"Records" defined. 
		"Records" as used in this Act means all
vouchers, warrants, and contracts, regardless of physical form or
characteristics, made or received by the State Comptroller in pursuance of
law or in connection with the transaction of public business. Not included
within the definition of "records" are library and museum materials made
and acquired solely for reference or exhibition purposes, extra copies of
documents preserved only for convenience of reference and stocks of
publications and of processed documents, and such material need not be
photographed or microfilmed before destruction.
(Source: P.A. 84-803.)
(15 ILCS 415/3) (from Ch. 15, par. 27)
Sec. 3. Records to be photographed or reproduced on film or in any
electronic media. The State
Comptroller may have any records kept by him photographed, microfilmed, or
otherwise reproduced on film or in any electronic media prior to
destruction; provided, that prior to
the destruction of any warrants, the Comptroller shall have those warrants
photographed, microfilmed or otherwise reproduced on film or in any
electronic media, in 2 copies.
Reproductions shall be placed in conveniently accessible files and 
provisions made for preserving, examining and using them.
(Source: P.A. 97-813, eff. 7-13-12.)
(15 ILCS 415/4) (from Ch. 15, par. 28)
Sec. 4. 
		Specifications. 
		Such photographic film or electronic media
retention shall comply with the
minimum standards of quality approved by the State Records Commission, and the
device used to
reproduce records shall be one which accurately reproduces the
original thereof in all details.
(Source: P.A. 90-24, eff. 6-20-97.)
(15 ILCS 415/5) (from Ch. 15, par. 29)
Sec. 5. 
		Archival copies as original records. 
		Such photographs,
microfilms and
reproductions on film or electronic media shall be deemed original warrants
and records, for
all purposes, including introduction in evidence in all courts or
administrative agencies. A transcript, exemplification or certified copy
thereof shall for all purposes recited herein be deemed to be a transcript,
exemplification or certified copy of the original.
(Source: P.A. 90-24, eff. 6-24-97.)
(15 ILCS 415/7) (from Ch. 15, par. 31)
Sec. 7. Certificate of destruction. Before the destruction of any
warrants or records pursuant to this Act, the State Comptroller shall have
prepared a certificate setting forth by summary description the warrants or
records and the manner, time and place of their destruction. The
certificate 
shall be kept in the permanent files of the Comptroller.
(Source: P.A. 97-932, eff. 8-10-12.)