reglab/statecodes huggingface dataset:
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-107 - Office of Sonora

41-107.
Office of Sonora
A. The office of Sonora is established in the office of the governor.
B. The governor shall appoint a director of the office pursuant to section 38-211 to serve at the pleasure of the governor.
C. The director of the office is eligible to receive compensation as determined under section 38-611.
D. The office shall:
1. Promote a greater understanding and facilitate the implementation of the North American free trade agreement.
2. Facilitate the flow of information and act as a liaison in the establishment of commercial relationships between Sonora,  Mexico and this state.
3. Facilitate educational and training exchange programs between Sonora,  Mexico and this state.
4. Promote the growth of tourism between Sonora,  Mexico and this state to contribute to our economic and cultural development.
5. Assist the Arizona-Mexico commission.
6. Support the activities of various state agencies in Sonora,  Mexico.
7. Adopt rules it deems necessary or desirable to further the objectives and programs of the office.
8. Formulate policies,  plans and programs to effectuate the purposes of the office.
9. Employ,  determine the conditions of employment and prescribe the duties and powers of administrative,  professional,  technical,  secretarial,  clerical and other persons as may be necessary in the performance of its duties and contract for the services of outside advisors,  consultants and aides as may be reasonably necessary.
10. Make contracts and incur obligations within the general scope of its activities and operations subject to the availability of monies.
11. Contract with or assist other departments,  agencies and institutions of the state,  local and federal governments in the furtherance of its purposes,  objectives and programs.
12. Subject to section 35-149,  accept,  expend and account for grants,  monies and direct payments from public or private sources and other grants of money or property for the conduct of programs that are consistent with the overall purposes and objectives of the office.
13. Provide information and advice on request by local,  state and federal agencies and by private citizens,  business enterprises and community organizations on matters within the scope of its duties subject to its rules on the confidentiality of information.
14. Advise with and make recommendations to the governor and the legislature on all matters concerning its objectives.
15. Contract and enter into interagency and intergovernmental agreements pursuant to title 11,  chapter 7,  article 3 with any private party or public agency.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-108 - Foster youth education success program; fund; report

41-108.
Foster youth education success program;  fund;  report
A. The foster youth education success program is established in the office of the governor for the purpose of improving the educational outcomes of children in this state's foster care system.
B. The foster youth education success fund is established consisting of monies appropriated to the fund and monies received by the office of the governor from any lawful public or private source for this purpose. The office of the governor shall administer the fund. Monies in the fund are continuously appropriated. The office of the governor may accept and spend local,  state and federal monies and private grants,  gifts,  contributions and devises to assist in carrying out the purposes of this section. Monies in the fund do not revert to the state general fund.
C. The office of the governor shall establish policies and procedures,  selection criteria and minimum performance standards for service providers that wish to participate in the program.
D. A service provider that is selected to participate in the program shall:
1. Contract with an organization that is exempt from federal income taxes under section 501(c)(3) of the internal revenue code and that provides the following programmatic components:
(a) A partnership with local education agencies,  child welfare agencies and judicial agencies to implement a continuous cycle of data-driven interventions for children in foster care.
(b) Identification and support of an education champion for children in foster care who is informed of rights and responsibilities and paired with an education coach to increase capacity to support educational success for children in foster care.
(c) Development and monitoring of an education team,  which may include education liaisons,  students,  social workers,  school staff,  caregivers,  court-appointed special advocates,  coaches,  mentors or other community members.
(d) A customized education plan for each child in foster care that is based on individual strengths and needs and that uses a research-based tool.
2. Submit an annual report on or before December 15 to the governor,  the president of the senate and the speaker of the house of representatives that includes an evaluation of the effectiveness of the program,  including demographic information and academic outcomes. The service provider shall provide a copy of this report to the secretary of state.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-110 - Crisis contingency and safety net fund; exemption; use of monies

41-110.
Crisis contingency and safety net fund;  exemption;  use of monies
A. The crisis contingency and safety net fund is established consisting of monies appropriated to the fund and monies received by the office of the governor from any lawful public or private source. The office of the governor shall administer the fund. Monies in the fund are continuously appropriated. The office of the governor may accept and spend local,  state and federal monies and private grants,  gifts,  contributions and devises to assist in carrying out the purposes of this section. Monies in the fund are exempt from the provisions of section 35-190 relating to lapsing of appropriations.
B. Monies in the fund may be spent only following a state of emergency declaration by the governor and only for the following forms of economic assistance during the state of emergency:
1. Housing assistance,  including payments to prevent eviction or foreclosure.
2. Monies for entities to provide services for homeless persons,  including shelter,  food,  clothing and transportation.
3. Economic assistance to small businesses with fewer than fifty employees,  nonprofit organizations and health care providers.
4. Monies for food bank operations.
C. Before spending monies in the fund,  the office of the governor shall notify the president of the senate,  the speaker of the house of representatives and the joint legislative budget committee on the intended use of the monies.
D. Monies in the fund shall be used to supplement and not supplant any monies allocated by the federal government for economic assistance during a state of emergency.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-111 - Inauguration expenses; donations; promotional fund account; exemption

41-111.
Inauguration expenses;  donations;  promotional fund account;  exemption
A. The governor or governor-elect shall deposit in a state promotional fund account established pursuant to section 41-1105 all monies raised or received for the purpose of paying the costs of that governor's inauguration events and shall pay those costs with monies from the state promotional fund account.
B. An individual or entity may donate monies,  services or other things of value for the purposes of paying the costs of gubernatorial inauguration events not to exceed an aggregate of $25, 000. For the purposes of aggregating donations,  any donations of monies,  services or other things of value that are made by an entity that is a controlled business as defined in section 38-541 shall be aggregated with the individual donor's donations.
C. Monies,  services or other things of value that are lawfully donated pursuant to this section are not contributions for the purposes of title 16,  chapter 6.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-114 - Human trafficking victim assistance fund; definition

41-114.
Human trafficking victim assistance fund;  definition
A. The human trafficking victim assistance fund is established consisting of monies received pursuant to sections 9-500.10 and 32-4260. The director shall administer the fund for the purposes prescribed in this section.
B. The governor's office for children,  youth and families shall establish program priorities for the fund. The office shall spend monies in the fund to provide assistance to victims of sex trafficking prescribed in section 13-1307,  child sex trafficking prescribed in section 13-3212,  subsection A,  paragraph 9 or 10 and trafficking of persons for forced labor or services prescribed in section 13-1308.
C. Monies in the fund do not revert to the state general fund.
D. For the purposes of this section,  " director"  means the director of the governor's office for children,  youth and families.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-115 - Alcohol, tobacco and drug education; definition

41-115.
Alcohol,  tobacco and drug education;  definition
A. The governor's office of youth,  faith and family or the department of health services may partner with state and local education agencies and facility-based nonprofit youth development organizations to annually teach children in grades five through twelve about the health dangers of federally defined illegal substances,  tobacco,  alcohol,  marijuana,  opioids and nonprescription pharmaceuticals.
B. For the purposes of this section,  " facility-based nonprofit youth development organization"  means an organization that provides proven and tested recreational,  educational and character-building programs for children who are at least six and under nineteen years of age.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-121.02 - Department of state

41-121.02.
Department of state
A. The department of state is established and shall be composed of the office of the secretary of state.
B. The secretary of state shall have charge of and direct the department of state.
C. Except as otherwise provided by law,  employees of the department are subject to chapter 4,  article 4 and,  as applicable,  articles 5 and 6 of this title.
D. Purchases and contracts for goods and services in the amount of $150, 000 or less that are entered into by the Arizona state library,  archives and public records are exempt from chapter 23 of this title.
E. The Arizona state library,  archives and public records is exempt from chapter 6 of this title.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-125 - Membership in national organizations; attending conventions

41-125.
Membership in national organizations;  attending conventions
The secretary of state is authorized to hold membership in,  and to maintain membership by the payment of dues to,  the national organizations of state officials occupying a like office or performing similar functions,  and is authorized to attend the national association of secretaries of state.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-126 - Fees; expedited services

41-126.
Fees;  expedited services
A. The secretary of state shall receive the following fees:
1. Making a copy of any document on file in his office,  no more than ten cents for each page or partial page.
2. Filing and recording each application to become a notary public and transmitting a commission for a notary public,  no more than twenty-five dollars.
3. Filing an application for registration or renewal of the registration of a trademark or recording an assignment of a trademark,  fifteen dollars.
4. Filing an application for registration or renewal of the registration of a trade name or recording an assignment of a trade name,  no more than ten dollars.
5. Issuing a certificate of registration of a trademark or a trade name,  no more than three dollars.
6. Filing,  as required by the uniform commercial code:
(a) A financing statement,  no more than three dollars.
(b) An amendment to a financing statement,  no more than three dollars.
(c) An assignment,  no more than three dollars.
(d) A continuation statement,  no more than three dollars.
(e) A statement of release,  no more than two dollars.
(f) A termination statement,  no more than two dollars.
7. Issuing a certificate as provided in section 44-3146 naming a particular debtor,  no more than six dollars.
8. Making a copy of a filed financing statement,  no more than fifty cents per page.
9. Certifying a copy of a writing specified in paragraphs 6,  7 and 8 of this subsection,  no more than three dollars.
10. Filing,  recording or certifying any other document not specified in this section,  no more than three dollars.
11. Filing the oath and bond of notary public,  eighteen dollars.
12. Issuing a certificate as to official capacity of a notary public and affixing a seal to the certificate,  eighteen dollars.
B. The secretary of state shall provide for and establish an expedited service for the processing of requests,  applications,  filings and searches as follows:
1. The expedited processing shall be a priority effected in a fast and efficient manner.
2. A fee shall be charged for expedited services. This fee shall not exceed twenty-five dollars per service and shall be in addition to any other fees provided by law,  including those set forth in subsection A of this section.
C. The secretary of state shall adopt rules necessary to carry out subsection B of this section.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-128 - Standing political committee administrative fund; purpose

41-128.
Standing political committee administrative fund;  purpose
The standing political committee administrative fund is established consisting of monies from filing fees that are paid by standing political committees. The secretary of state shall administer the fund. Monies in the fund are continuously appropriated. The state treasurer shall invest and divest monies in the fund as provided by section 35-313,  and monies earned from investment shall be credited to the fund. Monies in the fund shall be used for the costs of administering and enforcing the campaign finance laws relating to standing political committees.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-129 - Election systems improvement fund; purpose

41-129.
Election systems improvement fund;  purpose
A. The election systems improvement fund is established in the office of the secretary of state. The fund shall consist of monies received from the United States government,  matching monies from state,  county or local governments,  legislative appropriations,  gifts,  grants and donations.
B. The secretary of state shall administer the fund. Any monies deposited into the fund in fiscal years 2002-2003 and 2003-2004 are appropriated to the secretary of state and are exempt from the provisions of section 35-190 relating to lapsing of appropriations. To the extent permitted by federal law,  monies in the fund,  other than state general fund monies,  deposited each subsequent fiscal year are subject to legislative appropriation and such appropriations are subject to the lapsing provisions of section 35-190. State general fund monies appropriated to the fund beginning in fiscal year 2004-2005 are available for use by the secretary of state without further appropriation. Monies in the fund do not revert to the state general fund or any other funding source at the end of the fiscal year. The state treasurer shall invest and divest monies in the fund as provided by section 35-313,  and monies earned from investment shall be credited to the fund.
C. On or before December 31 of each year,  the secretary of state shall submit to the joint legislative budget committee and the governor's office of strategic planning and budgeting a summary of the total expenditure plan for the fund.
D. Monies in the fund shall be used to implement the provisions of the help America vote act of 2002 (P.L. 107-252).
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-130 - Use of state seal restricted; violation; classification

41-130.
Use of state seal restricted;  violation;  classification
A person may use,  display or otherwise employ any facsimile,  copy,  likeness,  imitation or other resemblance of the great seal of this state only after obtaining the approval of the secretary of state. The secretary of state may grant a certificate of approval upon application by any person showing good cause for the use of the great seal of this state for a proper purpose. The great seal of this state shall in no way be employed by anyone other than a state agency for the purpose of advertising or promoting the sale of any article of merchandise whatever within this state or for promoting any other commercial purpose. The secretary of state may promulgate rules for the use of the great seal of this state or any facsimile,  copy,  likeness,  imitation or other resemblance of the great seal. Any person who knowingly violates this section is guilty of a class 3 misdemeanor.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-131 - Certified copies; fee

41-131.
Certified copies;  fee
A. On request,  the secretary of state or the secretary's designee may certify under the great seal of the state of Arizona any publicly recorded document filed pursuant to this article.
B. The secretary of state may charge a copy fee per page pursuant to section 39-121.01 and shall charge a certified copy fee pursuant to section 41-126,  subsection A,  paragraph 10.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151 - Definitions

41-151.
Definitions
In this article,  unless the context otherwise requires:
1. " Director"  means the director of the state library.
2. " Records" :
(a) Means all books,  papers,  maps,  photographs or other documentary materials,  regardless of physical form or characteristics,  including prints or copies of such items produced or reproduced on film or electronic media pursuant to section 41-151.16,  made or received by any governmental agency in pursuance of law or in connection with the transaction of public business and preserved or appropriate for preservation by the agency or its legitimate successor as evidence of the organization,  functions,  policies,  decisions,  procedures,  operations or other activities of the government,  or because of the informational and historical value of data contained in the record.
(b) Includes records that are made confidential by statute.
(c) Does not include library or museum material made or acquired solely for reference or exhibition purposes,  extra copies of documents preserved only for convenience of reference and stocks of publications or documents intended for sale or distribution to interested persons.
3. " State library"  means the Arizona state library,  archives and public records.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.01 - Arizona state library, archives and public records

41-151.01.
Arizona state library,  archives and public records
A. The Arizona state library,  archives and public records is established in the office of the secretary of state.
B. The state library shall:
1. Acquire and provide access to materials relating to the following in print,  in an electronic format or in any other format:
(a) Law.
(b) Political science.
(c) Economics.
(d) Sociology.
(e) Subjects pertaining to the theory and practice of government.
(f) Genealogy.
(g) Arizona history.
2. Provide the following:
(a) A general and legal reference service.
(b) A records management and archives program.
(c) A state and federal government documents depository program.
(d) A library development service.
(e) Museums for educational purposes as approved by the secretary of state.
(f) A service,  including materials,  for persons who are visually or physically unable to use traditional print materials.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.02 - Electronic records repository fund; exemption

41-151.02.
Electronic records repository fund;  exemption
A. The electronic records repository fund is established consisting of legislative appropriations,  gifts,  nonfederal grants,  fees,  donations and other monies. The director shall administer the fund. Monies in the fund are subject to legislative appropriation. The director shall use the monies in the fund for operating expenses for the trusted electronic records repository established pursuant to section 41-151.15.
B. Monies in the fund are exempt from the provisions of section 35-190 relating to lapsing of appropriations.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.03 - Director of the state library; qualifications

41-151.03.
Director of the state library;  qualifications
A. The state library is under the charge and control of a director,  subject to supervision of the secretary of state. The secretary of state shall appoint the director of the state library. The director shall serve at the pleasure of the secretary of state.
B. The director shall be technically trained in library work with at least a master's degree in library science or the equivalent and have at least five years' actual experience as chief administrator of a major library.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.06 - State library administrative agency; state library fund

41-151.06.
State library administrative agency;  state library fund
A. The state library is the state library administrative agency,  and the director may accept,  on behalf of the state,  any allocation of monies or materials made by the federal government for state library purposes,  any appropriation of state monies for the purposes of this article or any bequest,  grant or gift to the state library,  and administer all of them under rules adopted by the director,  unless otherwise provided by law. The administration may not be inconsistent with the conditions of the allocation,  appropriation,  bequest,  grant or gift.
B. The state library fund is established. All monies received pursuant to this section and section 41-151.05,  except for federal monies,  shall be deposited,  pursuant to sections 35-146 and 35-147,  in the fund and accounted for separately. Monies in the accounts are continuously appropriated to the state library for the purposes provided for in the fund sources,  and monies in the fund are exempt from the provisions of section 35-190 relating to lapsing of appropriations. On notice from the director,  the state treasurer shall invest and divest monies in the fund as provided by section 35-313,  and monies earned from investment shall be credited to the fund.
C. All federal monies received as provided by this section shall be deposited,  pursuant to sections 35-146 and 35-147,  in a separate account of the fund and disbursed in the manner prescribed for the disbursement of state funds,  but are not subject to section 35-190 relating to lapsing of appropriations.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.07 - Library development services

41-151.07.
Library development services
The state library shall:
1. Direct and coordinate statewide public library services.
2. Encourage and assist the development of library services in state and local institutions and governmental units.
3. Compile and disseminate statistics and other data relating to libraries and library services.
4. Give professional advice and assistance in the establishment and operation of county free libraries,  municipal or other libraries,  or any combinations of county free and municipal or other libraries,  and to joint ventures of public and private or nonprofit libraries in this state that make library information available to the public and that request such professional advice and assistance.
5. Develop library services for the blind and persons with physical disabilities regardless of the type of technology used.
6. Perform all other duties necessary or appropriate to the development of statewide library services.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.08 - Archives and history services; recovery of costs

41-151.08.
Archives and history services;  recovery of costs
A. The state library shall contain:
1. All available works,  books,  newspaper files,  pamphlets,  papers,  manuscripts,  documents,  magazines and newspaper articles,  maps,  pictures,  items and materials pertaining to or bearing on the history of this state.
2. Copies of current official reports,  public documents and publications of state,  county and municipal officers,  departments,  boards,  commissions,  agencies and institutions,  and public archives. To allow compliance with this paragraph,  all public officers required by law shall report in writing to the governor,  or to the governing officer or body of a county,  city or town,  to provide those reports,  documents and publications to the state library for filing in the state library archives in the number that will satisfy the requirements of the state documents program or arrangements or agreements entered into pursuant to section 41-151.05,  subsection A,  paragraph 5 except those reports,  documents and publications that are confidential.
B. The governmental units described in subsection A of this section shall:
1. Notify the state library if the reports,  documents and publications subject to this section are posted on an internet website.
2. Pay the state library the fee charged pursuant to section 41-151.12 if the governmental unit refuses the state library's request to provide,  and the state library incurs any expenses in obtaining,  the copies that are required to be provided pursuant to this section.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.09 - Depository of official archives

41-151.09.
Depository of official archives
A. The state library is the central depository of all official books,  records and documents,  including electronic records,  not in current use of the various state officers and departments of this state and the counties,  cities and towns. These materials constitute the state archives. The state archives shall be carefully kept and preserved,  classified,  catalogued and made available for inspection under rules the director adopts.
B. State officers in possession of official state or territorial archives shall deposit those archives with the state library.
C. Any county,  municipal or other public official shall retain or deposit with the state library for permanent preservation pursuant to section 39-101 official books,  records,  documents and original papers not in current use. The clerk of the superior court shall deposit and the state library shall preserve all permanent superior court case files pursuant to court rules.
D. The state library shall make birth and death records held in the state library archives available for inspection as follows:
1. Birth records if seventy-five years have passed after the date of birth as recorded on the birth certificate.
2. Death records if fifty years have passed after the date of death.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.10 - Historical records

41-151.10.
Historical records
The state library shall:
1. Collect from the files of old newspapers,  court records,  church records,  private collections and other sources,  data pertaining to the history of this state.
2. Accept loans or gifts of rare volumes,  manuscripts,  maps,  pictures and other articles or things of historical value.
3. Classify,  edit,  annotate and publish from time to time records considered of public interest.
4. Encourage the proper marking of points of historical importance.
5. Systematically stimulate historical research and encourage the study of Arizona history.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.11 - Access to public records

41-151.11.
Access to public records
The director,  in person or through a deputy,  has the right of reasonable access to all nonconfidential public records in this state,  or any public office of this state or any county,  city,  district or political subdivision of this state,  because of the historical and research value of data contained in those records,  with a view to securing their safety and determining their need for preservation or disposal.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.13 - Records management officer; duties

41-151.13.
Records management officer;  duties
A. The state library shall employ a records management officer who is responsible for the direction and control of the records management program. The records management officer,  at the direction of the director,  shall administer section 41-151.12.
B. The state library shall:
1. Through consultation and education,  provide for an efficient and contemporary records management program using modern techniques to facilitate the efficient and economic creation,  maintenance,  control,  retention and disposition of records.
2. Operate a records management center for maintaining and housing inactive nonarchival records. The records management center is the only inactive records center operated by a state agency. State agencies may use other facilities for inactive records storage with prior approval of the director.
3. Establish standards and procedures for records accepted for storage.
4. Operate a secure vault as part of the records management center for housing and maintaining micrographic,  machine read and selected essential records.
5. Operate a preservation imaging function that is responsible for:
(a) The efficient and coordinated use of micrographics and digital imaging equipment,  techniques and personnel to achieve optimum quality,  effectiveness and economy in the production of source document micrographics and digital imaging.
(b) Processing and duplicating microfilm produced by the preservation imaging operation and film produced by other agencies of this state.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.14 - State and local public records management; violation; classification; definition

41-151.14.
State and local public records management;  violation;  classification;  definition
A. The head of each state and local agency shall:
1. Establish and maintain an active,  continuing program for the economical and efficient management of the public records of the agency.
2. Make and maintain records containing adequate and proper documentation of the organization,  functions,  policies,  decisions,  procedures and essential transactions of the agency designed to furnish information to protect the rights of this state and of persons directly affected by the agency's activities.
3. Submit to the director,  in accordance with established standards,  schedules proposing the length of time each record series warrants retention for administrative,  legal or fiscal purposes after it has been received by the agency.
4. Once every five years submit to the director lists of all essential public records in the custody of the agency.
5. Cooperate with the director in the conduct of surveys.
6. Designate an individual within the agency to manage the records management program of the agency. The agency shall reconfirm the identity of this individual to the state library every other year. The designated individual:
(a) Must be at a level of management sufficient to direct the records management program in an efficient and effective manner.
(b) Shall act as coordinator and liaison for the agency with the state library.
7. Comply with rules,  standards and procedures adopted by the director.
B. The governing body of each county,  city,  town or other political subdivision shall promote the principles of efficient records management for local public records. The governing body,  as far as practicable,  shall follow the program established for managing state records. The director,  on request of the governing body,  shall provide advice and assistance in establishing a local public records management program.
C. A head of a state or local agency who violates this section is guilty of a class 2 misdemeanor.
D. For the purposes of this section,  " records management"  means creating and implementing systematic controls for records and information activities from the point where they are created or received through final disposition or archival retention,  including distribution,  use,  storage,  retrieval,  protection and preservation.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.15 - Preservation of public records

41-151.15.
Preservation of public records
A. All records made or received by public officials or employees of this state or the counties,  cities and towns of this state in the course of their public duties are the property of this state. Except as provided in this article,  the director and every other custodian of public records shall carefully protect and preserve the records from deterioration,  mutilation,  loss or destruction and,  when advisable,  shall cause them to be properly repaired and renovated. All paper,  ink and other materials used in public offices for the purpose of permanent records,  including electronic records,  shall be of durable quality and shall comply with the standards established pursuant to section 39-101. Additionally,  the custodian of records that keeps photography,  film,  microfiche,  digital imaging or other types of reproduction or electronic media pursuant to section 41-151.16,  subsection A shall protect records from loss or destruction pursuant to standards that are established by the director.
B. The state library shall establish,  operate and maintain a trusted electronic records repository to keep,  preserve,  secure and make available the electronic and digitized records of the state archives and the state documents program and of any documents and public records received,  subject to legislative appropriation.
C. Records may not be destroyed or otherwise disposed of by any agency of this state unless it is determined by the state library that the record has no further administrative,  legal,  fiscal,  research or historical value. The original of any record produced or reproduced pursuant to section 41-151.16 may be determined by the state library to have no further administrative,  legal,  fiscal,  research or historical value. A person who destroys or otherwise disposes of records without the specific authority of the state library is in violation of section 38-421.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.16 - Production and reproduction of records by agencies of the state and political subdivisions; admissibility; violation; classification

41-151.16.
Production and reproduction of records by agencies of the state and political subdivisions;  admissibility;  violation;  classification
A. Each agency of this state or of any political subdivision of this state may implement a program for the production or reproduction by photography or other method of reproduction on film,  microfiche,  digital imaging or other electronic media of records in its custody,  whether obsolete or current,  and classify,  catalogue and index such records for convenient reference. The agency,  before the institution of any such program of production or reproduction,  shall obtain approval from the director of the types of records to be produced or reproduced and of the methods of production,  reproduction and storage and the equipment which the agency proposes to use in connection with the production,  reproduction and storage. Approval pursuant to this subsection is necessary for digitizing programs but not for individual instances of digitization. On approval from the director,  the source documents may be destroyed,  but only after an administrative audit and after safeguards are in place to protect the public records pursuant to section 41-151.15,  subsection A.
B. Except as otherwise provided by law,  records reproduced as provided in subsection A of this section are admissible in evidence.
C. A head of an agency of this state or a political subdivision of this state who violates this section is guilty of a class 2 misdemeanor.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.17 - Duties relating to historical value

41-151.17.
Duties relating to historical value
A. The state library shall:
1. Determine whether public records presented to it are of historical value.
2. Dispose of records determined to be of no historical value.
3. Accept those records deemed by a public officer having custody of the records to be unnecessary for transacting the business of the public officer's office and deemed to be of historical value.
B. The state library shall check all public records of any public office,  on the termination of the existence and functions of the office,  and either dispose of or transfer the records to the custody of the state library,  in accordance with this article. If a public office is terminated or reduced by the transfer of its powers and duties to another office or to other offices,  its appropriate public records shall pass with the powers and duties transferred.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.18 - Arizona uniform laws commission; membership; duties

41-151.18.
Arizona uniform laws commission;  membership;  duties
A. The Arizona uniform laws commission is established consisting of four members who are members of a state bar association and who are appointed by the governor. These members are in addition to the members who have attained life membership in the national conference of commissioners on uniform state laws. The term of office of the members is six years except for lifetime members. An appointment to fill a vacancy caused other than by expiration of a term is for the remainder of the unexpired term.
B. Members of the Arizona uniform laws commission are not eligible for compensation but are eligible for reimbursement of expenses pursuant to title 38,  chapter 4,  article 2.
C. The Arizona uniform laws commission shall review efforts nationally to enact uniform laws and recommend to the governor and the legislature the adoption of uniform legislation that the commission deems desirable.
D. The secretary of state may maintain membership on the Arizona uniform laws commission. On or before October 1 of each year,  the Arizona uniform laws commission shall submit a letter to each member of the legislature that includes a website link to the current list of the uniform acts that is prepared by the national conference of commissioners on uniform state laws for the purpose of informing the members of the legislature about current model legislation that is available to the legislators.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.19 - Determination of value; disposition

41-151.19.
Determination of value;  disposition
Every public officer who has public records in the public officer's custody shall consult periodically with the state library and the state library shall determine whether the records in question are of legal,  administrative,  historical or other value. Those records determined to be of legal,  administrative,  historical or other value shall be preserved. Those records determined to be of no legal,  administrative,  historical or other value shall be disposed of by such a method as the state library may specify. A report of records destruction that includes a list of all records disposed of shall be filed at least annually with the state library on a form prescribed by the state library.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.21 - Review and transfer of certain historic property; exemption; definition

41-151.21.
Review and transfer of certain historic property;  exemption;  definition
A. An agency shall notify the state library on forms prescribed by the director if the agency has or acquires furniture,  equipment or other personal property that is fifty or more years of age or of known historical interest,  including property escheated to this state under title 12,  chapter 7,  article 5.
B. The director may authorize a person to inspect the personal property reported under subsection A of this section and recommend to the state library whether the personal property is of an historic interest or value as would in the public interest require it to be made available permanently for placement on public display in any restored executive,  legislative or judicial facility or museum area.
C. If the state library determines the personal property should be made available for display purposes,  the state library shall provide written notice to the agency requesting prompt transfer of the personal property to the state library.
D. An agency may apply to the secretary of state for an exemption from the transfer required under subsection C of this section by filing a prompt written response stating:
1. The length of time the agency has used the personal property.
2. Why the value of the personal property to the agency is greater than the educational and historic value in displaying the personal property.
3. What harm the agency would suffer if the personal property is transferred to the state library.
4. That the use of federal monies in the initial acquisition of the personal property legally precludes its transfer to the state library.
E. The secretary of state shall grant an exemption to a requested property transfer if the secretary of state finds that the transfer of the property would result in significant cost or disruption to the agency that would outweigh the educational and historic value in displaying the property.
F. For the purposes of this section,  " agency"  means any branch,  department,  commission,  board or other unit of the state organization that receives,  disburses or spends state monies or incurs obligations against this state.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-151.22 - Privacy of user records; violation; classification; definition

41-151.22.
Privacy of user records;  violation;  classification;  definition
A. Except as provided in subsection B of this section,  a library or library system supported by public monies may not allow disclosure of any record or other information,  including e-books,  that identifies a user of library services as requesting or obtaining specific materials or services or as otherwise using the library.
B. Records may be disclosed:
1. If necessary,  for the reasonable operation of the library.
2. On written consent of the user.
3. On receipt of a court order.
4. If required by law.
C. Any person who knowingly discloses any record or other information in violation of this section is guilty of a class 3 misdemeanor.
D. For the purposes of this section,  " e-book"  means a book composed in or converted to digital format for display on a computer screen or handheld device.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-161 - Definitions

41-161.
Definitions
In this article,  unless the context otherwise requires:
1. " Actual address"  means a residential,  work or school address as specified on the individual's application to be a program participant and includes the county and voting precinct number.
2. " Address confidentiality program"  means the program established pursuant to this article in the office of the secretary of state to protect the confidentiality of the actual address of a relocated victim of domestic violence,  a sexual offense or stalking.
3. " Applicant"  means an individual identified as such in an application received by the secretary of state pursuant to section 41-163.
4. " Application assistant"  means a person designated by the secretary of state to assist an applicant in the preparation of an application to participate in the address confidentiality program.
5. " Domestic violence"  has the same meaning prescribed in section 13-3601.
6. " Program participant"  means an individual accepted into the address confidentiality program.
7. " Public record"  means all documents,  papers,  letters,  maps,  books,  photographs,  films,  sound recordings,  magnetic or other tapes,  digital data,  artifacts or other documentary material,  regardless of physical form or characteristics,  made or received pursuant to law or ordinance in connection with the transaction of public business by a state or local government entity.
8. " Sexual offense"  means an offense included in title 13,  chapter 14 or 35.1.
9. " Stalking"  means an offense prescribed in section 13-2923.
10. " State or local government entity"  means every elected or appointed state or local public office,  public officer or official,  board,  commission,  bureau,  committee,  council,  department,  authority,  agency,  institution of higher education or other unit of the executive,  legislative or judicial branch of this state or any city,  town,  county,  public school or other kind of municipal,  quasi-municipal or public corporation but does not include an agricultural improvement district.
11. " Substitute address"  means an address that is designated by the secretary of state under the address confidentiality program and that is used instead of an actual address.
2023 Arizona Revised Statutes › Title 41 - State Government › § 41-162 - Address confidentiality; duties of secretary of state; application assistant

41-162.
Address confidentiality;  duties of secretary of state;  application assistant
A. On or before December 31,  2012,  the secretary of state shall establish the address confidentiality program to allow persons who have been subjected to domestic violence offenses,  sexual offenses or stalking to keep their residence addresses confidential and not accessible to the general public. Participants in the program shall receive a substitute address that becomes the participant's lawful address of record.
B. The secretary of state shall:
1. Designate a substitute address for a program participant that is used by state and local government entities as set forth in this section.
2. Receive mail sent to a program participant at a substitute address and forward the mail to the program participant as set forth in paragraph 3 of this subsection.
3. Receive first-class,  certified or registered mail on behalf of a program participant and forward the mail to the program participant for no charge. The secretary of state may arrange to receive and forward other classes or kinds of mail at the program participant's expense. The secretary of state is not required to track or otherwise maintain records of any mail received on behalf of a program participant unless the mail is certified or registered mail.
C. Notwithstanding any other law and except as provided by court rule,  a program participant may be served by registered mail or by certified mail,  return receipt requested,  addressed to the program participant at the program participant's substitute address with any process,  notice or demand required or allowed by law to be served on the program participant. This subsection does not prescribe the only means,  or necessarily the required means,  of serving a program participant in this state.
D. The secretary of state may designate as an application assistant any person who:
1. Provides counseling,  referral or other services to victims of domestic violence,  a sexual offense or stalking.
2. Completes any training and registration process required by the secretary of state.
E. Any assistance and counseling rendered by the secretary of state or an application assistant to an applicant related to this section is not legal advice.