2023 Arizona Revised Statutes › Title 41 - State Government › § 41-621.01 - Contractors or subcontractors; pooling of property, liability and workers' compensation coverage; exemptions; board of trustees; contract; termination; audit; insolvency

41-621.01.
Contractors or subcontractors;  pooling of property,  liability and workers' compensation coverage;  exemptions;  board of trustees;  contract;  termination;  audit;  insolvency
A. Pursuant to section 41-621,  subsection E and section 41-622.01 two or more contractors or subcontractors licensed to do work for this state or any political subdivision of this state may with the approval of the department of administration enter into contracts or agreements pursuant to this section for the joint purchase of insurance,  to pool retention of their risks for property and liability losses and to provide for the payment of the property loss or claim of liability made against any member of the pool on a cooperative or contract basis with one another or may jointly form a nonprofit corporation or enter into a trust agreement to carry out this section in their behalf directly or by contract with a private party,  if the department of administration has determined to sanction such a pool. Two or more contractors may also enter into contracts or agreements pursuant to this section to establish a workers' compensation pool to provide for the payment of workers' compensation claims pursuant to title 23,  chapter 6 on a cooperative or contract basis with one another or may jointly form a nonprofit corporation or enter into a trust agreement to carry out this section in their behalf directly or by contract with a private party. A workers' compensation pool established pursuant to this subsection may provide coverage for workers' compensation,  employers' liability and occupational disease claims. A workers' compensation pool is subject to approval as a self-insurer by the industrial commission of Arizona pursuant to section 23-961,  subsection A,  paragraph 2 and is subject to title 23,  chapter 6 and rules adopted pursuant to that chapter in addition to the requirements of this section. The industrial commission of Arizona,  by rule,  resolution or order,  may adopt requirements for the administration of a workers' compensation pool under this subsection,  including separation or commingling of funds,  accounting,  auditing,  reporting,  actuarial standards and procedures.
B. In addition to other authority granted pursuant to this title,  two or more contractors or subcontractors licensed to do work for this state or any political subdivision of this state may enter into contracts or agreements for the joint purchase of life insurance,  disability insurance,  accident insurance or health benefits plan insurance,  to pool retention of their risks of loss for life,  disability,  health or accident claims made against any contractor or subcontractor member of the pool or to jointly provide the health and medical services authorized in section 36-2907. Contractors and subcontractors may establish pools for the purposes of this subsection by any of the following methods:
1. On a cooperative or contract basis.
2. By the formation of a nonprofit corporation.
3. By a contract or intergovernmental agreement with the Arizona health care cost containment system administration.
4. By the execution of a trust agreement directly by the contractors and subcontractors or by contracting with a third party.
C. Contractors or subcontractors of a political subdivision of this state that is a member of a risk retention pool authorized under title 11 may obtain life insurance,  disability insurance,  accident insurance or health benefits plan insurance coverage directly from that political subdivision if coverage is available and as authorized by section 11-952.01,  subsection C.
D. Section 10-11301 does not apply to nonprofit corporations formed pursuant to this section.
E. Chapter 23 of this title does not apply to the procurement of insurance or to the procurement of the services provided for in subsection I,  paragraph 8 of this section by any pool established pursuant to this section.
F. Title 43 does not apply to any pool established pursuant to this section. Any pool established pursuant to this section is exempt from taxation under title 43.
G. Each pool shall be operated by a board of trustees consisting of at least five members. The board of trustees of each group shall do all of the following:
1. Establish terms and conditions of coverage within the pool including exclusions of coverage.
2. Ensure that all claims are paid promptly.
3. Take all necessary precautions to safeguard the assets of the group.
4. Maintain minutes of its meetings.
5. Designate an administrator to carry out the policies established by the board of trustees and to provide day to day management of the group and delineate in the written minutes of its meetings the areas of authority it delegates to the administrator.
6. Notify the director of the department of insurance and financial institutions of the existence of the pool and file a copy of the agreement with the director and with the attorney general.
7. If the pool is a workers' compensation pool,  file a copy of the agreement with the director of the industrial commission of Arizona.
H. The board of trustees shall not:
1. Extend credit to individual members for payment of a premium except pursuant to payment plans established by the board.
2. Borrow any monies from the group or in the name of the group except in the ordinary course of business.
I. A contract or agreement made pursuant to subsection A of this section shall contain the following:
1. A provision for a system or program of loss control.
2. A provision for termination of membership including either:
(a) Cancellation of individual members of the pool by the pool.
(b) Election by an individual member of the pool to terminate its participation.
3. A provision requiring the pool to pay all claims for which each member incurs liability during each member's period of membership.
4. A provision stating that each member is not relieved of its liability incurred during the member's period of membership except through the payment of losses by the pool or by the member.
5. A provision for the maintenance of claims reserves equal to known incurred losses and an estimate of incurred but not reported claims.
6. A provision for a final accounting and settlement of the obligations of or refunds to a terminating member to occur when all incurred claims are concluded,  settled or paid.
7. A provision that the pool may establish offices where necessary in this state and employ necessary staff to carry out the purposes of the pool.
8. A provision that the pool may retain legal counsel,  actuaries,  auditors,  engineers,  private consultants and advisors.
9. A provision that the pool may make and alter bylaws and rules pertaining to the exercise of its purpose and powers.
10. A provision that the pool may purchase,  lease or rent real and personal property it deems necessary.
11. A provision that the pool shall enter into a financial services agreement with banks and that it may issue checks in its own name.
J. A pool or a terminating member shall provide at least ninety days' written notice of the termination or cancellation. A workers' compensation pool shall notify the industrial commission of Arizona of the termination or cancellation of a member thirty days before the termination or cancellation of the member.
K. The pool shall be audited annually at the expense of the pool by a certified public accountant,  with a copy of the report submitted to the governing body or chief executive officer of each member of the pool and to the director of the department of insurance and financial institutions. The board of trustees of the pool shall obtain an appropriate actuarial evaluation of the claim reserves of the pool including an estimate of the incurred but not reported claims. The department of insurance and financial institutions shall examine each contractor pool once every five years. The director of the department of insurance and financial institutions may examine a contractor pool sooner than five years from the preceding examination if the director has reason to believe that the pool is insolvent. The costs of any examination shall be paid by the pool subject to the examination.
L. If,  as a result of the annual audit or an examination by the director of the department of insurance and financial institutions,  it appears that the assets of the pool are insufficient to enable the pool to discharge its legal liabilities and other obligations,  the director of the department of insurance and financial institutions shall notify the administrator and the board of trustees of the pool of the deficiency and provide the director's list of recommendations to abate the deficiency,  including a recommendation not to add any new members until the deficiency is abated. If the pool fails to comply with the recommendations within sixty days after the date of the notice,  the director shall notify the chief executive officer or the governing bodies,  if any,  of the members of the pool,  the governor,  the president of the senate and the speaker of the house of representatives that the pool has failed to comply with the recommendations of the director.
M. If a pool is determined to be insolvent or is otherwise found to be unable to discharge its legal liabilities and other obligations,  each agreement or contract shall provide that the members of the pool shall be assessed on a pro rata basis as calculated by the amount of each member's annual contribution in order to satisfy the amount of deficiency. The assessment shall not exceed the amount of each member's annual contribution to the pool.
N. If a workers' compensation pool fails to comply with title 23,  chapter 6 or rules adopted pursuant to that chapter,  the director of the industrial commission of Arizona shall immediately notify the director of the department of administration and the director of the department of insurance and financial institutions.