reglab/statecodes huggingface dataset:
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12183.

12183. The Secretary of State shall charge and collect the following fees for certification:
(a) Certification of a document: Five dollars ($5).
(b) Certificate of status or filing: Five dollars ($5).
(c) Certificate of information: Ten dollars ($10) if the request is communicated in writing, and five dollars ($5) if the request is communicated by another medium authorized by a rule adopted by the office of the Secretary of State.
(Amended by Stats. 2000, Ch. 1003, Sec. 53. Effective January 1, 2001. Operative July 1, 2001, by Sec. 56 of Ch. 1003.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12184.

12184. (a) The Secretary of State shall charge and collect a fee of one hundred fifty dollars ($150) from an entity for its conversion made pursuant to Chapter 11.5 (commencing with Section 1150) of Division 1 of Title 1 of the Corporations Code.
(b) This section shall become operative on January 1, 2005.
(Repealed (in Sec. 29) and added by Stats. 2002, Ch. 480, Sec. 30. Effective January 1, 2003. Section operative January 1, 2005, by its own provisions.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12185.

12185. Upon the filing of any document pursuant to any provision of the Corporations Code for which there is a filing fee of twenty-five dollars ($25) or more, at the time of filing the Secretary of State shall provide a copy without charge.
(Amended by Stats. 2012, Ch. 494, Sec. 55. (SB 1532) Effective January 1, 2013.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12186.

12186. The fees for corporate filings are the following:
(a) Issuing a certificate of reservation of corporate name: Ten dollars ($10).
(b) Registering a corporate name for the calendar year pursuant to Section 2101 of the Corporations Code: Fifty dollars ($50).
(c) Filing articles of incorporation providing for shares: One hundred dollars ($100).
(d) Filing articles of incorporation not providing for shares: Thirty dollars ($30).
(e) Filing the statement and designation upon the qualification of a foreign, nonprofit, nonstock corporation, and of a foreign corporation organized for educational, religious, scientific, or charitable purposes, and not issuing shares: Thirty dollars ($30).
(f) Filing the statement and designation upon the qualification of any other foreign corporation not provided for in subdivision (e): One hundred dollars ($100).
(g) Filing the statement of information for every corporation pursuant to Sections 1502, 6210, 8210, 9660, and 12570 of the Corporations Code and Section 14101.6 of the Financial Code: Twenty dollars ($20).
(h) Filing the statement of information for every foreign corporation (other than a foreign association) qualified to transact intrastate business pursuant to Section 2117 of the Corporations Code: Twenty dollars ($20).
(i) Filing changes to any statement of information subject to subdivisions (g) and (h): No fee.
(j) Filing the statement pursuant to Section 1502.1 or 2117.1 of the Corporations Code: No fee.
(k) Filing for the merger of one corporation solely with one or more other corporations: One hundred dollars ($100).
(l) Filing for the merger of one or more corporations with one or more other types of business entities: One hundred fifty dollars ($150).
(m) Filing a certificate of amendment changing the status of a nonprofit corporation into a stock corporation: Seventy dollars ($70).
(n) Filing a certificate of election to dissolve a corporation, a certificate of dissolution of a corporation, or a certificate of surrender, or of change of address: No fee.
(o) Filing a statement of address by a foreign lending institution on or before June 30 of each year pursuant to Section 2104 of the Corporations Code: Fifty dollars ($50).
(p) Filing any other instrument by or on behalf of a corporation, unless another fee is specified by law: Thirty dollars ($30).
(Amended by Stats. 2011, Ch. 204, Sec. 18. (AB 657) Effective January 1, 2012.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12187.

12187. The general partnership filing fees are the following:
(a) Filing a statement of partnership: Seventy dollars ($70).
(b) Filing a statement of dissolution for the purposes of canceling a statement of partnership: No fee.
(c) Filing any other partnership statement pursuant to this chapter, unless another fee is specified by law or the law specifies that no fee is to be charged: Thirty dollars ($30).
(Added by Stats. 1999, Ch. 1000, Sec. 54. Effective January 1, 2000.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12188.

12188. The limited partnership filing fees are the following:
(a) Issuing a certificate of reservation of limited partnership name: ten dollars ($10).
(b) Filing a certificate of limited partnership of a limited partnership: seventy dollars ($70).
(c) Filing an application for registration as a foreign limited partnership: seventy dollars ($70).
(d) Filing a certificate of amendment to the certificate of limited partnership of a limited partnership: thirty dollars ($30).
(e) Filing a restated certificate of limited partnership of a limited partnership: thirty dollars ($30).
(f) Filing an amendment to the application for registration of a foreign limited partnership: thirty dollars ($30).
(g) Filing a certificate of correction for a limited partnership or a foreign limited partnership: thirty dollars ($30).
(h) Filing a certificate of revival for a limited partnership: thirty dollars ($30).
(i) Filing a certificate of merger solely with one or more other limited partnerships (not including the merger of one or more limited partnerships with one or more other business entities) the fee for filing a certificate of merger: seventy dollars ($70).
(j) Filing a certificate of merger of one or more limited partnerships with one or more other business entities: one hundred fifty dollars ($150).
(k) Filing a certificate of conversion of a limited partnership into a foreign other business entity or general partnership: thirty dollars ($30).
(l) Filing articles of organization or statement of partnership authority containing a statement of conversion of a limited partnership into a domestic limited liability company or a registered general partnership: seventy dollars ($70).
(m) Filing the substitute service of a limited partnership: fifty dollars ($50).
(n) Filing a certificate of cancellation for a limited partnership or a foreign limited partnership: no fee.
(o) Filing a statement of resignation as an agent for service of process: no fee.
(p) Filing any instrument by or on behalf of a limited partnership unless another fee is specified or the law specifies that no fee is to be charged: thirty dollars ($30).
(Repealed and added by Stats. 2006, Ch. 495, Sec. 34. Effective January 1, 2007.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12189.

12189. The limited liability partnership filing fees are the following:
(a) Filing a registration for a registered limited liability partnership: Seventy dollars ($70).
(b) Filing a registration for a foreign limited liability partnership: Seventy dollars ($70).
(c) Filing an amendment to the registration of a limited liability partnership registration: Thirty dollars ($30).
(d) Filing an amendment to the registration of a foreign limited liability partnership: Thirty dollars ($30).
(e) Filing a notice of change of status pursuant to subdivision (b) of Section 16954 of the Corporations Code: Thirty dollars ($30).
(f) Filing any other partnership statement for a limited liability partnership, unless another fee is specified by law or the law specifies that no fee is to be charged: Thirty dollars ($30).
(Added by Stats. 1999, Ch. 1000, Sec. 54. Effective January 1, 2000.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12190.

12190. The limited liability company filing fees are the following:
(a) Issuing a certificate of reservation of limited liability company name: Ten dollars ($10).
(b) Filing articles of organization of a limited liability company: Seventy dollars ($70).
(c) Filing an application for registration as a foreign limited liability company: Seventy dollars ($70).
(d) Filing a certificate of amendment to the articles of organization of a limited liability company: Thirty dollars ($30).
(e) Filing restated articles of organization of a limited liability company: Thirty dollars ($30).
(f) Filing an amendment to the application for registration as a foreign limited liability company: Thirty dollars ($30).
(g) Filing a certificate of correction for a limited liability company: Thirty dollars ($30).
(h) Filing a certificate of continuation for a limited liability company after a certificate of dissolution has been filed: Thirty dollars ($30).
(i) Filing a certificate of merger for a merger of a limited liability company with one or more other limited liability companies: Seventy dollars ($70).
(j) Filing a certificate of merger for a merger of one or more limited liability companies with one or more other business entities: One hundred fifty dollars ($150).
(k) Filing the statement of information of a limited liability company or of a foreign limited liability company pursuant to Section 17702.09 of the Corporations Code: Twenty dollars ($20).
(l) Filing changes to any statement of information: No fee.
(m) Filing a certificate of dissolution or a certificate of cancellation of articles of organization for purposes of the dissolution of a limited liability company: No fee.
(n) Filing a certificate of cancellation for purposes of the cancellation of registration of a foreign limited liability company: No fee.
(o) Filing any instrument by or on behalf of a limited liability company, unless another fee is specified by law or the law specifies that no fee is to be charged: Thirty dollars ($30).
(Amended by Stats. 2012, Ch. 419, Sec. 22. (SB 323) Effective January 1, 2013. Operative January 1, 2014, by Sec. 32 of Ch. 419.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12191.

12191. The miscellaneous business entity filing fees are the following:
(a) Foreign associations, as defined in Sections 170 and 171 of the Corporations Code:
(1) Filing the statement and designation upon the qualification of a foreign association pursuant to Section 2105 of the Corporations Code: One hundred dollars ($100).
(2) Filing an amended statement and designation by a foreign association pursuant to Section 2107 of the Corporations Code: Thirty dollars ($30).
(3) Filing a certificate showing the surrender of the right of a foreign association to transact intrastate business pursuant to Section 2112 of the Corporations Code: No fee.
(b) Unincorporated Associations:
(1) Filing a statement in accordance with Section 18200 of the Corporations Code as to principal place of office or place for sending notices or designating agent for service: Twenty-five dollars ($25).
(2) Insignia Registrations: Ten dollars ($10).
(c) Community Associations and Common Interest Developments:
(1) Filing a statement by a community association in accordance with Section 5405 or 6760 of the Civil Code to register the common interest development that it manages: An amount not to exceed thirty dollars ($30).
(2) Filing an amended statement by a community association in accordance with Section 5405 or 6760 of the Civil Code: No fee.
(Amended by Stats. 2013, Ch. 605, Sec. 24. (SB 752) Effective January 1, 2014.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12192.

12192. The filing fees for a nonprofit mutual benefit ridesharing corporation are the following:
(a) Nonprofit mutual benefit corporation having as its sole purpose the operation of a single ridesharing vanpool vehicle designed for transporting at least seven persons, including the driver, under an arrangement in which ridesharing is incidental to another purpose of the driver: No fee.
(b) For purposes of this section ridesharing shall have the meaning specified in Section 522 of the Vehicle Code.
(Repealed and added by Stats. 1999, Ch. 1000, Sec. 54. Effective January 1, 2000.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12193.

12193. The trademark and service mark fees are the following:
(a) Filing an application for registration of a trademark: Seventy dollars ($70).
(b) Issuing a certificate of assignment of a trademark: Thirty dollars ($30).
(c) Filing a renewal for registration of a trademark: Thirty dollars ($30).
(d) Filing of a name, mark, or device used as a brand: Thirty dollars ($30).
(e) Issuing a certificate of filing of a laundry supply designation: Ten dollars ($10).
(f)Filing the registration of any name used by an organization: Ten dollars ($10).
(g) Issuing a certificate with the name of a farm, ranch, or villa: Ten dollars ($10).
(Repealed and added by Stats. 1999, Ch. 1000, Sec. 54. Effective January 1, 2000.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12194.

12194. The fees for filing liens pursuant to the Code of Civil Procedure and for filing financing statements and other Uniform Commercial Code filings are the following:
(a) Ten dollars ($10) if the record is communicated in writing and consists of one or two pages.
(b) Twenty dollars ($20) if the record is communicated in writing and consists of more than two pages.
(c) Five dollars ($5) if the record is communicated by another medium authorized by a rule adopted by the office of the Secretary of State.
(d) Two dollars ($2) if the record is a state tax lien certificate of release.
The Secretary of State shall collect a special handling fee for filing records in the manner provided in Section 12182.
Financing statements and other Uniform Commercial Code filings shall be submitted on national standard forms as approved by the office of the Secretary of State or on those national forms but lacking a space identified for the disclosure of the social security number of an individual.
(Amended by Stats. 2003, Ch. 235, Sec. 8. Effective January 1, 2004.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12195.

12195. (a) Special filing fees for joint powers agreements are the following:
(1) Filing a notice of a joint powers agreement: One dollar ($1).
(2) Filing an amendment of a joint powers agreement: One dollar ($1).
(3) Filing an executed copy of each agreement, lease, or equipment trust certificate for an agency that financed or refinanced transit equipment or transferred federal income tax benefits with respect to transit equipment pursuant to subdivision (a) of Section 6518: One dollar ($1).
(b) Special filing fees for athlete agents are the following:
(1) Filing an athlete agent disclosure statement: Thirty dollars ($30).
(2) Filing an amendment to an athlete agent disclosure statement: Twenty dollars ($20).
(c) Special filing fees for a durable power of attorney for health care are the following:
(1) Filing a durable power of attorney for health care registration: No fee.
(2) Filing an amendment to a durable power of attorney for health care: No fee.
(d) The special filing fee for registering a claim as successor in interest is ten dollars ($10).
(e) The special filing fee for issuing a certificate of official character is twenty dollars ($20).
(Repealed and added by Stats. 1999, Ch. 1000, Sec. 54. Effective January 1, 2000.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 3 - Business Programs › Section 12197.

12197. The Secretary of State shall charge and collect, as applicable, fees for the following:
(a) Service of process, as provided in Section 15800 of the Corporations Code, for every partnership other than a foreign limited partnership subject to Article 9 (commencing with Section 15691) of Chapter 3 or Article 9 (commencing with Section 15909.01) of Chapter 5.5 of Title 2 of the Corporations Code or a commercial banking partnership established and transacting business in a place without the United States, which is domiciled without this state and has no regular place of business within the state: Fifty dollars ($50).
(b) Service of process for each registered limited liability partnership whose principal office is not in this state and each foreign limited liability partnership registered under Section 16959 of the Corporations Code: Fifty dollars ($50).
(c) Acceptance of copies of process against a corporation, firm, partnership, limited liability company, association, business trust, or natural person: Fifty dollars ($50), unless another fee is specified by law or the law specifies that no fee is to be charged.
(d) Filing a statement of resignation by an individual or entity previously designated as an agent for service of process by a limited liability company pursuant to the Corporations Code or the Financial Code: No fee.
(Amended by Stats. 2012, Ch. 419, Sec. 23. (SB 323) Effective January 1, 2013. Operative January 1, 2014, by Sec. 32 of Ch. 419.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12220.

12220. As used in this article, “item” includes, but is not limited to, any paper, document, book, map, artifact, or other type of record.
(Amended by Stats. 2023, Ch. 145, Sec. 1. (AB 1759) Effective January 1, 2024.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12221.

12221. The Secretary of State is the custodian of the public archives of the State.
(Added by Stats. 1945, Ch. 111.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12222.

12222. The Secretary of State shall maintain and properly equip safe and secure vaults for the preservation, description, and use of the archives.
(Amended by Stats. 2023, Ch. 145, Sec. 2. (AB 1759) Effective January 1, 2024.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12223.

12223. The Secretary of State shall receive into the archives an item that is required by law to be delivered to or filed with the Secretary of State.
(Amended by Stats. 2021, Ch. 50, Sec. 52. (AB 378) Effective January 1, 2022.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12223.5.

12223.5. The Secretary of State shall receive into the State Archives any official committee file transmitted pursuant to Section 9080 or rulemaking file transmitted pursuant to Section 11347.3. The Secretary of State may designate a time for the delivery of files in consideration of document processing or storage limitations. The Secretary of State shall not remove, alter, or destroy or otherwise dispose of any item contained in a file received pursuant to this section. Nothing in this section, or in Sections 9080 or 11347.3, shall prohibit the conversion of an official committee file or rulemaking file to another accessible format.
(Added by Stats. 1996, Ch. 928, Sec. 4. Effective January 1, 1997.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12224.

12224. The Secretary of State may receive into the archives an item that the Secretary of State deems to be of historical value.
(Amended by Stats. 2021, Ch. 50, Sec. 53. (AB 378) Effective January 1, 2022.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12225.

12225. The Secretary of State may at any time return to the state agency from which it was received an item in the archives which the Secretary of State does not deem to be of historical value.
(Amended by Stats. 2021, Ch. 50, Sec. 54. (AB 378) Effective January 1, 2022.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12226.

12226. With the consent of the Secretary of State, the governing body of a county or city may by order or resolution direct the transfer to the Secretary of State for inclusion in the State archives, of official items it deems have historic interest or value, and which are in the custody of any officer of the county or city. Accurate copies of the transferred items shall be substituted for the originals when the governing body deems necessary.
(Added by Stats. 1945, Ch. 111.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12227.

12227. The Chief of Archives is responsible for the preservation and description of material deposited in the State Archives and shall make the material readily available for use.
(Amended by Stats. 2023, Ch. 145, Sec. 3. (AB 1759) Effective January 1, 2024.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12228.

12228. The Chief of Archives shall give an appropriate receipt for all material received by the Chief of Archives as a part of the archives.
(Amended by Stats. 2021, Ch. 50, Sec. 55. (AB 378) Effective January 1, 2022.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12229.

12229. The Secretary of State may maintain an item in an active file in the Secretary’s office for such time as the Secretary of State deems proper before transferring it to the archives.
(Amended by Stats. 2021, Ch. 50, Sec. 56. (AB 378) Effective January 1, 2022.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12230.

12230. The Secretary of State shall establish a Document Laboratory and a Record Processing Program to facilitate the preservation and description of the archives.
(Amended by Stats. 2023, Ch. 145, Sec. 4. (AB 1759) Effective January 1, 2024.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12231.

12231. In carrying out the provisions of this article, the Secretary of State shall consult with and give consideration to the recommendations of the California Historical Records Advisory Board, which for that purpose shall serve in an advisory capacity to the Secretary of State.
(Amended by Stats. 2014, Ch. 28, Sec. 18. (SB 854) Effective June 20, 2014.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12232.

12232. The Secretary of State shall utilize the California Historical Records Advisory Board to advise, encourage, and coordinate the activities of the county historical records commissions, either designated or appointed by the county boards of supervisors pursuant to Section 26490. The chairperson or the chairperson’s designee of each county historical records commission may attend an annual meeting, at state expense, to receive advice in the preservation of local government archives and public library collections of historical materials.
(Amended by Stats. 2021, Ch. 50, Sec. 57. (AB 378) Effective January 1, 2022.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12233.

12233. The Secretary of State shall conduct under the administration of the State Archives a regular governmental history documentation program to provide through the use of oral history a continuing documentation of state policy development as reflected in California’s legislative and executive history. The secretary may contract with oral history units affiliated with public or private nonprofit colleges, universities, or historical societies located in California to perform selected program activities. The secretary shall prescribe professional standards for the accomplishment and governance of the program.
(Amended by Stats. 2014, Ch. 28, Sec. 20. (SB 854) Effective June 20, 2014.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12236.

12236. (a) The Secretary of State shall establish a Local Government Records Program to be administered by the State Archives to establish guidelines for local government records retention and to provide archival support to local agencies in this state.
(b) The Secretary of State shall establish, publish, update, and maintain on a permanent basis guidelines for local government records retention. The Secretary of State may consult with appropriate professional organizations representing city, county, and special district records administrators regarding the establishment of these guidelines.
(c) The program shall be primarily responsible for the performance of the following functions:
(1) Publish the guidelines developed pursuant to subdivision (b) in paper form initially and on the Internet web site for the Secretary of State.
(2) Monitor and review changes in state laws and administrative regulations that pertain to local government records retention.
(3) Monitor practices and procedures in records administration that have bearing on local government records retention and management.
(4) Update published guidelines on a current and timely basis as changes occur.
(5) Make supporting information about state laws and administrative regulations that pertain to local government records retention available to local government agencies.
(6) Function as the liaison for the State Archives with appropriate professional organizations.
(7) Maintain communication with individual local government agencies.
(8) Consult and provide information and advice to local government agencies on archival and records management practices.
(9) Consult and provide information and advice to local government agencies on history and heritage.
(Amended by Stats. 2014, Ch. 28, Sec. 23. (SB 854) Effective June 20, 2014.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 4 - State Archives › Section 12237.

12237. (a) Notwithstanding any provision of Division 10 (commencing with Section 7920.000) of Title 1, any provision of law that exempts from public disclosure any item in the custody of the State Archives shall not apply to that item 75 years after the item was created, irrespective of the origin of the item, the manner in which it was deposited with the State Archives, or any other condition or circumstance at the time the item was deposited.
(b) Subdivision (a) shall apply to any item currently in the custody of the State Archives and any item deposited in the State Archives after the effective date of this section.
(c) The State Archives shall notify any party who deposits any item in the State Archives after the effective date of this section of the provisions of subdivision (a).
(d) The Secretary of State’s internet website shall include a public notice stating that on or after January 1, 2005, all items 75 years old or older that are on deposit in the State Archives shall be accessible to the public.
(Amended by Stats. 2021, Ch. 615, Sec. 170. (AB 474) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 463 of Stats. 2021, Ch. 615.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 5 - Roster of Public Officials › Section 12240.

12240. Whenever an appropriation is made by the Legislature for the purpose, the Secretary of State shall compile, publish, and distribute a roster of the State and local public officials of California.
(Added by Stats. 1945, Ch. 111.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 5 - Roster of Public Officials › Section 12241.

12241. The Secretary of State shall cause the roster to be printed and shall distribute copies free of charge, as follows: To the Governor, 50 copies; to the Lieutenant Governor, 30 copies; to each member of the Senate and to each member of the Assembly, 30 copies; to each elective State officer, each head of a State department, each county clerk, each public library upon request, each Governor and each Secretary of State of a State of the United States, one copy. The remaining copies may be distributed, singly and free of charge to any person requesting them.
(Added by Stats. 1945, Ch. 111.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 6 - Reinstatement of Business Entities › Section 12260.

12260. For the purposes of this article, “termination document” means the certificate or other document required by the Corporations Code that is the last certificate or document filed with the Secretary of State to effect the final dissolution, surrender, or cancellation of the business entity.
(Added by Stats. 2006, Ch. 324, Sec. 1. Effective January 1, 2007.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 6 - Reinstatement of Business Entities › Section 12261.

12261. (a) The Secretary of State shall reinstate to active status on its records, a business entity for which a court finds any of the following:
(1) The factual representations by a shareholder, member, partner, or other person that are contained in the termination document are materially false.
(2) The submission of the termination document to the Secretary of State for filing is fraudulent.
(b) If a court of competent jurisdiction orders reinstatement of a business entity to active status on any of the grounds stated in paragraph (1) or (2) of subdivision (a), the order for reinstatement shall state all of the following:
(1) The specific grounds for reinstatement.
(2) That if there is a conflict with the entity name under subdivision (b) of Section 201, subdivision (b) of Section 5122, subdivision (c) of Section 7122, subdivision (b) of Section 9122, subdivision (b) of Section 12302, subdivision (d) of Section 15901.08, subdivision (b) of Section 17701.08 of the Corporations Code, or related statutes, the reinstatement shall be conditioned upon the business entity concurrently submitting for filing an amendment to change its name to eliminate the conflict along with the certified copy of the order required by Section 12263.
(3) That the business entity shall be reinstated effective from the date of the filing of the court order with the Secretary of State.
(c) The court order for reinstatement may be obtained by submitting a petition to the superior court containing the legal and factual basis for reinstatement or as part of a civil action for damages or equitable relief. The Secretary of State shall not be made a party to the proceeding.
(Amended by Stats. 2014, Ch. 834, Sec. 50. (SB 1041) Effective January 1, 2015.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 6 - Reinstatement of Business Entities › Section 12262.

12262. If the Secretary of State determines that the name of a business entity that has been ordered by a court to be reinstated creates a conflict under subdivision (b) of Section 201, subdivision (b) of Section 5122, subdivision (c) of Section 7122, subdivision (b) of Section 9122, subdivision (b) of Section 12302, or subdivision (b) of Section 17701.08 of the Corporations Code or any related statute, the reinstatement shall be subject to the business entity filing an amendment to change its name to eliminate the conflict.
(Amended by Stats. 2012, Ch. 419, Sec. 24. (SB 323) Effective January 1, 2013. Operative January 1, 2014, by Sec. 32 of Ch. 419.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 6 - Reinstatement of Business Entities › Section 12263.

12263. Nothing in this article authorizes a court to order that any records of the Secretary of State be expunged. The Secretary of State shall file a certified copy of the order of the court reinstating the business entity with the records of the business entity, and the reinstatement shall be effective on the date the Secretary of State files the order. The Secretary of State shall notify the Franchise Tax Board of the reinstatement of the business entity.
(Added by Stats. 2006, Ch. 324, Sec. 1. Effective January 1, 2007.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 6.5 - Violations of the Public s Right to Know Act › Section 12269.

12269. The sole remedies for violations of the following provisions of this Act shall be fines of ten thousand dollars ($10,000.00) for each advertisement, contract or prospectus which violates this Act. The provisions are: Article 10 (commencing with Section 66799) of Chapter 3 of Title 7.3 of the Government Code; Sections 10195.1–10195.8 of the Insurance Code; Chapter 3.95 (commencing with Section 1599.85) of Division 2 of the Health and Safety Code; and Article 6 (commencing with Section 12261) of Chapter 3 of Part 2 of Division 3 of Title 2 of the Government Code. For purposes of this Act, multiple copies of the same advertisement, contract or prospectus shall count as one violation. Any person may bring an action in Superior Court to impose any fine pursuant to this Act. Fines shall be deposited to the General Fund of the State.
(Added November 8, 1988, by initiative Proposition 105, Sec. 7. Operative January 1, 1990, by Sec. 11. Invalidated in 1991 by court decision. Note: In the text, "Act" refers to Prop. 105.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 7 - State Records Management Act › Section 12270.

12270. This article shall be known, and may be cited, as the State Records Management Act.
(Added by Stats. 2014, Ch. 28, Sec. 24. (SB 854) Effective June 20, 2014.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 7 - State Records Management Act › Section 12271.

12271. For the purposes of this article, the following terms shall have the following meanings:
(a) “Acquire” includes acquisition by gift, purchase, lease, eminent domain, or otherwise.
(b) “Archival value” means the ongoing usefulness or significance of a record based on the administrative, legal, fiscal, evidential, or historical information it contains, justifying its permanent preservation.
(c) “Public record plant” means the plant, or any part thereof, or a record therein, of a person engaged in the business of searching or publishing public records or insuring or guaranteeing titles to real property, including copies of public records or abstracts and memoranda taken from public records that are owned by or in possession of that person or that are used by that person in that person’s business.
(d) “Public use form” means a form used by the state to obtain or to solicit facts, opinions, or other information from the public or a private citizen, partnership, corporation, organization, business trust, or nongovernmental entity or legal representative thereof.
(e) “Record” has the same meaning as “public records” as defined in Section 7920.530 and includes, but is not limited to, a writing containing information relating to the conduct of the public’s business prepared, owned, used, or retained by a state or local agency regardless of physical form or characteristics. Library and museum materials made or acquired and preserved solely for reference or exhibition purposes and stocks of publications and of processed documents are not included within the definition of the term “record” as used in this article.
(Amended by Stats. 2022, Ch. 28, Sec. 66. (SB 1380) Effective January 1, 2023.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 7 - State Records Management Act › Section 12272.

12272. (a) The Secretary of State shall establish and administer a records management program that will apply efficient and economical management methods to the creation, utilization, maintenance, retention, preservation, and disposal of state records.
(b) The duties of the Secretary of State shall include, but shall not be limited to:
(1) Establishing standards, procedures, and techniques for effective management of records.
(2) Obtaining from agencies biennial reports required for the administration of the program.
(3) Reporting statewide compliance with this article to the Department of Finance at least every two years.
(Amended by Stats. 2019, Ch. 302, Sec. 1. (AB 469) Effective January 1, 2020.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 7 - State Records Management Act › Section 12273.

12273. Notwithstanding any other law, a record held in the State Records Center or by a state agency determined by the Secretary of State to have archival value and to be at risk of damage or loss, or in poor physical condition, shall be transferred to the State Archives at the direction of the Secretary of State with notification to the head of the agency not less than 10 days prior to the transfer. The Secretary of State shall enforce all statutory requirements regarding the confidentiality of records transferred to the State Archives pursuant to this section and shall make the records available to authorized individuals or the public, as determined by applicable law.
(Added by Stats. 2014, Ch. 28, Sec. 24. (SB 854) Effective June 20, 2014.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 7 - State Records Management Act › Section 12274.

12274. The head of a state agency shall do all of the following:
(a) Establish and maintain an active, continuing program for the economical and efficient management of the records and information collection practices of the agency. The program shall ensure that the information needed by the agency may be obtained with a minimum burden upon individuals and businesses, especially small business enterprises and others required to furnish the information. Unnecessary duplication of efforts in obtaining information shall be eliminated as rapidly as practical. Information collected by the agency shall, as far as is expedient, be collected and tabulated in a manner that maximizes the usefulness of the information to other state agencies and the public.
(b) Determine, with the concurrence of the Secretary of State, records essential to the functioning of state government in the event of a major disaster.
(c) When requested by the Secretary of State, provide a written justification for storage or extension of scheduled retention of a record in the State Records Center for a period of 50 years or more. The Secretary of State shall review and approve any scheduled retention of a record in the State Records Center for a period of 50 years or more. A record deemed to have archival value shall be transferred to the State Archives. Upon transfer of a record of archival value to the State Archives, the head of the state agency shall notify the Secretary of State if the record contains information that is not subject to public disclosure or is restricted from disclosure for a period of time pursuant to the California Public Records Act (Division 10 (commencing with Section 7920.000) of Title 1), the Information Practices Act of 1977 (Chapter 1 (commencing with Section 1798) of Title 1.8 of Part 4 of Division 3 of the Civil Code), or other applicable federal or state law.
(d) Comply with the rules, regulations, standards, and procedures issued by the Secretary of State.
(e) Appoint a representative from the agency to serve as the Records Management Coordinator and notify the Secretary of State’s California Records and Information Management Program within 30 days of the appointment.
(f) Notify the Secretary of State when records are stored with a third-party vendor or digitized.
(Amended by Stats. 2023, Ch. 145, Sec. 5. (AB 1759) Effective January 1, 2024.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 7 - State Records Management Act › Section 12274.5.

12274.5. A Records Management Coordinator of an agency shall do all of the following:
(a) (1) Upon initial appointment as a Records Management Coordinator, attend a minimum of 12 hours of records management training classes offered by the Secretary of State within 12 months of appointment.
(2) After the initial 12 months, attend a minimum of 4 hours of biennial records management training offered by the Secretary of State.
(b) Coordinate the agency’s records management program.
(c) Act as liaison between the agency and the California Records and Information Management Program (CalRIM), State Records Center (SRC), and the State Records Appraisal Program (SRAP) within the State Archives Division of the Secretary of State.
(d) Respond to questions from CalRIM, SRC, and SRAP.
(e) Schedule CalRIM and SRAP training for agency staff who have records management duties.
(f) Review and approve agency records retention schedules before submission to CalRIM.
(g) Review and approve records retention schedules before submission to CalRIM.
(h) Review and approve agency destruction of records stored at the SRC.
(i) Facilitate annual disposition of agency records not stored at the SRC, including transfer of records to the SRC as well as destruction of records at the Document Destruction Center.
(j) Review and approve purchase or rental of filing equipment or shredders.
(k) Provide all requested reports, written justifications, requests for offsite storage approval, or any other retention schedule documentation to CalRIM or SRAP.
(l) Distribute announcements of records management activities.
(m) Notify the Secretary of State if a record is lost or destroyed before it has met the retention period specified on the agency’s approved retention schedule.
(Amended by Stats. 2023, Ch. 145, Sec. 6. (AB 1759) Effective January 1, 2024.)
2023 California Code › Government Code - GOV › TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA › DIVISION 3 - EXECUTIVE DEPARTMENT › PART 2 - CONSTITUTIONAL OFFICERS › CHAPTER 3 - Secretary of State › ARTICLE 7 - State Records Management Act › Section 12275.

12275. (a) A record shall not be destroyed or otherwise disposed of by an agency of the state, unless it is determined by the Secretary of State that the record has no further administrative, legal, or fiscal value and the Secretary of State has determined that the record is inappropriate for preservation in the State Archives.
(b) The Secretary of State shall not authorize the destruction of a record subject to audit until the Secretary of State has determined that the audit has been performed.
(c) The Secretary of State shall not authorize the destruction of all or any part of an agency rulemaking file subject to Section 11347.3.
(Amended by Stats. 2021, Ch. 50, Sec. 59. (AB 378) Effective January 1, 2022.)