reglab/statecodes huggingface dataset:
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 2 - DUTIES AND RESPONSIBILITIES GENERALLY (§§ 19-4-201 — 19-4-206) › Section 19-4-201 - Authority of Governor

(a)
The Governor shall direct the execution of the state budget as approved by the General Assembly. The Governor or Governor-elect shall:
(1)
Review the budget requests and estimates of resources;
(2)
Evaluate long-range programs and consider possible alternatives to existing state agency programs, policies, and goals; and
(3)
Formulate and recommend for consideration by the Legislative Council and the General Assembly a proposed comprehensive state budget of programs and proposed financing which shall include all estimated receipts and expenditures of the state government.
(b)
(1)
Proposed expenditures shall not exceed estimated available resources. Should the Governor or Governor-elect propose increased taxes in order to finance all proposed programs, two (2) sets of budgets must be submitted to the Legislative Council and the General Assembly, one (1) set based on the resources available from the then-existing tax laws and another showing the additional expenditures proposed to be financed from recommended tax increases.
(2)
(A)
Budget requests for administration and operation of the legislative branch, the judicial branch, the elective constitutional offices, the Arkansas Department of Transportation, the Office of the Arkansas Lottery, and the Arkansas State Game and Fish Commission shall be submitted directly to the Legislative Council without any recommendation by the Governor.
(B)
Each budget request submitted under subdivision (b)(2)(A) of this section shall:
(i)
Include all of the information required for other public entities under this chapter;
(ii)
Be in substantially the same format as budget requests for other public entities under this chapter; and
(iii)
Include a detailed listing of any unappropriated funds, including without limitation the sources of the funds, the fund balances, and the expenditures of the funds for the previous fiscal year.
(c)
In order to carry out the provisions of this section, the Governor or Governor-elect shall:
(1)
Have the power, and it shall be his or her duty, to provide for hearings, if required, with the administrative head or any other persons having knowledge thereof, of any agency submitting a budget request in order for him or her to make his or her determinations and recommendations; and
(2)
Appear or appoint a designated representative to appear before the General Assembly or any committees or interim committees thereof to present his or her recommendations for the forthcoming budgetary period.
Amended by Act 2019, No. 678,§ 3, eff. 7/24/2019.
Amended by Act 2017, No. 707,§ 41, eff. 8/1/2017.
Amended by Act 2015, No. 218,§ 13, eff. 2/26/2015.
Acts 1973, No. 876, § 3; A.S.A. 1947, § 13-329; Acts 2009, No. 605, § 14; 2009, No. 606, § 14.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 2 - DUTIES AND RESPONSIBILITIES GENERALLY (§§ 19-4-201 — 19-4-206) › Section 19-4-203 - Authority of General Assembly

The General Assembly and the Joint Budget Committee shall:
(1)
Consider the current programs and financial plan included in the budget requests and the proposed resources for financing recommended by the Governor or Governor-elect including proposed goals and policies, recommended budgets, revenue proposals, and long-range programs;
(2)
Adopt or recommend programs and alternatives to the financial plan recommended by the Governor or Governor-elect as it deems appropriate;
(3)
Adopt or recommend legislation to authorize implementation of a comprehensive program and financial plan;
(4)
Provide for a postaudit of financial transactions, program performance, and execution of legislative policy decisions;
(5)
Provide for hearings, if required, with the administrative head or any other persons having knowledge thereof of any state agency submitting a budget request, in order to make determinations and formulate recommendations;
(6)
If found necessary, visit and inspect any agency; and
(7)
Propose the form of appropriation bills and write or direct the writing thereof.
Acts 1973, No. 876, § 5; A.S.A. 1947, § 13-331.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 2 - DUTIES AND RESPONSIBILITIES GENERALLY (§§ 19-4-201 — 19-4-206) › Section 19-4-204 - Recommendations by Governor

(a)
Budgetary Programs and Financial Plans.
(1)
The Governor or Governor-elect shall formulate the programs and financial plans to be recommended to the Legislative Council and the General Assembly after considering the state agency-proposed programs and financial plans and other programs and alternatives he or she deems appropriate.
(2)
The program and financial plan submitted by him or her shall include:
(A)
His or her goals and policies;
(B)
Recommended plans to implement the goals and policies;
(C)
Recommended budgets for each year for which an appropriation is being requested; and
(D)
Recommended revenue measures to finance the budget.
(b)
Presentation to General Assembly.
(1)
The Governor or Governor-elect shall present the proposed comprehensive program and financial plan to the Legislative Council for their timely consideration and in a message to a joint session of the General Assembly. The message shall be accompanied by an explanatory report which summarizes recommended goals, policies, plans, and appropriations.
(2)
The explanatory report shall be furnished to each member of the General Assembly and each agency. The report shall contain the following information:
(A)
The coordinated programs, goals, and objectives that the Governor or Governor-elect recommends to guide the decisions on program plans and budget appropriations;
(B)
The program and budget recommendations of the Governor or Governor-elect for each year of the succeeding biennium;
(C)
A summary of state receipts in the previous fiscal year, an estimate for the current fiscal year, and an estimate for each year of the succeeding biennium;
(D)
A summary of expenditures during the last fiscal year, those estimated for the current fiscal year, and those recommended by the Governor or Governor-elect for each year for which appropriations are requested; and
(E)
Any additional information which will facilitate understanding the Governor's or Governor-elect's proposed program and financial plan by the General Assembly and the public.
Acts 1973, No. 876, § 7; A.S.A. 1947, § 13-333.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 2 - DUTIES AND RESPONSIBILITIES GENERALLY (§§ 19-4-201 — 19-4-206) › Section 19-4-205 - Legislative review

The General Assembly, the Legislative Council, and the Joint Budget Committee shall consider the Governor's or Governor-elect's recommendations and determine the comprehensive program and financial plan to support the services to be provided the citizens of the state, while keeping authorized expenditures within the estimated receipts and other available resources.
Acts 1973, No. 876, § 8; A.S.A. 1947, § 13-334.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 3 - CHIEF FISCAL OFFICER OF THE STATE (§§ 19-4-301 — 19-4-307) › Section 19-4-301 - Duties and responsibilities generally

The Chief Fiscal Officer of the State shall carry out the following duties and responsibilities:
(1)
Assist the Governor or Governor-elect in the preparation of the comprehensive program and financial plan, including the coordination and analysis of state agency programs, goals, and objectives;
(2)
Develop procedures to produce the information needed for effective policy decision-making by the General Assembly and the Governor or Governor-elect;
(3)
Assist agencies in developing their statement of goals and objectives, their preparation of program plans and budget requests, and their systems of evaluating and reporting of program performance;
(4)
Provide the General Assembly or its interim committees with any information they may request;
(5)
Between sessions of the General Assembly, keep the Legislative Council and any interim committees of the General Assembly that request this information informed of the actual expenditures of agencies as compared to their approved budgets and of the actual performance of these agencies as compared to that predicted in the program budget requests, along with the reasons for any deviations which exist; and
(6)
Administer his or her responsibilities under the program budget provisions of this chapter so that the policy decisions and budget determinations of the General Assembly and Governor are effectively implemented.
Acts 1973, No. 876, § 6; A.S.A 1947, § 13-332.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 3 - CHIEF FISCAL OFFICER OF THE STATE (§§ 19-4-301 — 19-4-307) › Section 19-4-302 - Budget information forms

To accomplish his or her duties and responsibilities, the Secretary of the Department of Finance and Administration, in cooperation with the Legislative Council, shall design budget information forms so that comparative data of the last fiscal year, the current fiscal year, and the next biennium are presented so that state agencies can best express budgetary and program information that will be most useful to the Governor or Governor-elect and the General Assembly in order to facilitate program formulation, execution, and accountability by:
(1)
Focusing attention upon the general character and relative importance of the program to be accomplished or upon the service to be rendered and what the program or service will cost;
(2)
Employing functional classifications, where practical to do so, in order to present budgets by broad program categories;
(3)
Presenting budget requests by organizational units;
(4)
Grouping expenditures and budget estimates by major objects of expenditures;
(5)
Stating goals and objectives of agency programs;
(6)
Presenting proposed plans to implement the goals and objectives, including proposed modification of existing program services and establishment of new program services, and the estimated resources required to implement the goals and objectives;
(7)
Including a report of the receipts during the prior fiscal year, an estimate of the receipts during the current fiscal year, and an estimate for each year of the succeeding biennium;
(8)
Presenting requested legislation required to implement the proposed programs and financial plans; and
(9)
Supplying any other information necessary to carry out the purposes of this chapter.
Amended by Act 2019, No. 910,§ 3449, eff. 7/1/2019.
Acts 1973, No. 876, § 6; A.S.A. 1947, § 13-332.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 3 - CHIEF FISCAL OFFICER OF THE STATE (§§ 19-4-301 — 19-4-307) › Section 19-4-303 - Budget estimates

The Secretary of the Department of Finance and Administration, in cooperation with the Legislative Council, shall:
(1)
Prepare a budget calendar or time schedule so that the submission and presentation of budget estimates will be accomplished within the desired time limits; and
(2)
Prepare a budget instructional manual to establish uniformity for presentation of budget estimates by state agencies.
Amended by Act 2019, No. 910,§ 3450, eff. 7/1/2019.
Acts 1973, No. 876, § 6; A.S.A. 1947, § 13-332.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 3 - CHIEF FISCAL OFFICER OF THE STATE (§§ 19-4-301 — 19-4-307) › Section 19-4-305 - Preliminary budget report

The Chief Fiscal Officer of the State shall prepare the described preliminary budget report so that it shall include the following:
(1)
The budget requests as submitted by the legislative branch, the judicial branch, the elective constitutional officers, the Arkansas Department of Transportation, and the Arkansas State Game and Fish Commission;
(2)
The budget requests of all other state agencies, as submitted by each agency, together with the Chief Fiscal Officer of the State's analysis of the budget estimates and the executive recommendations;
(3)
A recapitulation and summary of all budget information as required in this subchapter and the recommendations of the Chief Fiscal Officer of the State; and
(4)
A detailed statement of the revenues and other sources of income of the state government for the past complete fiscal year, the estimated revenues of the state under existing laws, and the Governor's proposals for revisions in any tax laws necessary to balance the budget.
Amended by Act 2017, No. 707,§ 42, eff. 8/1/2017.
Acts 1973, No. 876, § 6; A.S.A. 1947, § 13-332.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 3 - CHIEF FISCAL OFFICER OF THE STATE (§§ 19-4-301 — 19-4-307) › Section 19-4-306 - Review and control of budgets

The Chief Fiscal Officer of the State, in cooperation with the Legislative Council, shall devise the necessary procedures, forms, and timetables to assure the same comprehensive review of all state agency requests for capital expenditures as outlined in this subchapter for operating budgets. In addition, the Chief Fiscal Officer of the State shall institute the necessary budgetary and accounting controls over those capital budgets approved by the General Assembly to assure full compliance with all applicable state laws.
Acts 1973, No. 876, § 6; A.S.A. 1947, § 13-332.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 3 - CHIEF FISCAL OFFICER OF THE STATE (§§ 19-4-301 — 19-4-307) › Section 19-4-307 - Employment classification information

(a)
At the same time a state agency submits a budget request for presession budget hearings of the Legislative Council and the Joint Budget Committee, the agency shall also submit the following information for each employment classification:
(1)
The total number of persons currently employed;
(2)
The number of white male employees;
(3)
The number of white female employees;
(4)
The total number of Caucasian employees;
(5)
The number of black male employees;
(6)
The number of black female employees;
(7)
The number of other employees who are members of racial minorities; and
(8)
The total number of minorities currently employed.
(b)
An agency's budget request shall not be considered by the Legislative Council or Joint Budget Committee in a presession budget hearing unless the information required by this section is filed along with the budget request.
Acts 1993, No. 358, § 1.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 4 - AUDITOR OF STATE AND TREASURER OF STATE (§§ 19-4-401 — 19-4-408) › Section 19-4-401 - Duties generally

Except as otherwise provided in this chapter, the offices of the Auditor of State and the Treasurer of State shall continue to perform the duties imposed by law upon these offices.
Acts 1973, No. 876, § 27; A.S.A. 1947, § 13-353.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 4 - AUDITOR OF STATE AND TREASURER OF STATE (§§ 19-4-401 — 19-4-408) › Section 19-4-402 - Auditor of State as disbursing officer

The Auditor of State shall act as disbursing officer for the appropriations made for:
(1)
Circuit judges;
(2)
Prosecuting attorneys;
(3)
Retired circuit and chancery judges; and
(4)
The Lieutenant Governor.
Acts 1973, No. 876, § 27; A.S.A. 1947, § 13-353; Acts 2005, No. 1962, § 78.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 4 - AUDITOR OF STATE AND TREASURER OF STATE (§§ 19-4-401 — 19-4-408) › Section 19-4-403 - Issuance of warrants

The Auditor of State shall issue his or her warrants in payment of the vouchers presented to him or her by the Chief Fiscal Officer of the State only after he or she shall have satisfied himself or herself that the provisions of this chapter have been complied with. For this purpose, the Auditor of State shall have the authority to conduct any further examination and preaudit of the vouchers which he or she may deem necessary. A single warrant may contain payments from multiple appropriations, classifications of appropriation, and funds.
Acts 1973, No. 876, § 27; A.S.A. 1947, § 13-353; Acts 2001, No. 1453, § 5.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 4 - AUDITOR OF STATE AND TREASURER OF STATE (§§ 19-4-401 — 19-4-408) › Section 19-4-404 - Books, forms, and receipts

(a)
In order to provide for uniformity in fiscal procedure, the Auditor of State and the Treasurer of State are directed to establish and set up in their respective books such income, appropriation, disbursement, and fund accounts as shall be prescribed by the Chief Fiscal Officer of the State or as otherwise provided by law.
(b)
The forms of all vouchers and other prescribed forms used in connection with the disbursement of funds in the State Treasury shall be prescribed by the Chief Fiscal Officer of the State, with the approval of the Auditor of State, or as otherwise provided by law.
(c)
All forms of receipts and other prescribed forms used in connection with the recording of the receipts of the Treasurer of State shall be prescribed by the Chief Fiscal Officer of the State, with the approval of the Treasurer of State, or as otherwise provided by law.
Acts 1973, No. 876, § 27; A.S.A. 1947, § 13-353.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 4 - AUDITOR OF STATE AND TREASURER OF STATE (§§ 19-4-401 — 19-4-408) › Section 19-4-405 - Examination of records

(a)
It is the duty of the Auditor of State to examine and verify the disbursement and redemption records of the Treasurer of State daily and compare them with the records in his or her own office and with the Auditor of State's redeemed warrants.
(b)
As each redeemed warrant is examined and found to compare with the disbursement records, it shall be stamped over the signature of the Auditor of State. The stamp shall contain the words "VOID, STATE AUDITOR", and shall be at least one-half inch by one and one-half inches (1/2" x 11/2") in size.
Acts 1973, No. 876, § 27; A.S.A. 1947, § 13-353.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 4 - AUDITOR OF STATE AND TREASURER OF STATE (§§ 19-4-401 — 19-4-408) › Section 19-4-406 - Storage of warrants

(a)
(1)
The Auditor of State shall place all redeemed warrants in a secure place or vault in the Auditor of State's office, subject to the inspection by any interested citizen.
(2)
(A)
Except as provided in subdivision (a)(2)(B) of this section, the Auditor of State shall keep a warrant intact and without further alteration for a period of one (1) year from the close of the fiscal year in which the warrant was issued.
(B)
(i)
If the Auditor of State makes an electronic copy of the warrant, the original warrant shall be kept for three (3) months.
(ii)
The electronic copy of the warrant shall be maintained for a period of ten (10) years from the close of the fiscal year in which the warrant was issued.
(b)
If the Legislative Auditor or the State Historian requests retention of an original warrant or the electronic copy of a warrant in excess of the time periods provided under subsection (a) of this section, the warrant shall be retained by the Auditor of State for such period of time as required by the Legislative Auditor or the State Historian.
(c)
If federal law or regulations require the retention of certain warrants for a period longer than the period prescribed in this section, warrants shall be retained for the period prescribed by the federal law or regulations.
Acts 1973, No. 876, § 27; 1983, No. 305, § 1; A.S.A. 1947, § 13-353; Acts 2007, No. 269, § 1; 2009, No. 251, § 9.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 4 - AUDITOR OF STATE AND TREASURER OF STATE (§§ 19-4-401 — 19-4-408) › Section 19-4-407 - Electronic warrants transfer system

(a)
The Chief Fiscal Officer of the State, the Treasurer of State, and the Auditor of State may establish an electronic warrants transfer system directly into payee's accounts in financial institutions in payment of any account allowed against the state.
(b)
The Chief Fiscal Officer of the State, the Treasurer of State, and the Auditor of State, by joint rules, shall establish the standards and procedures for administering the system, to include that the electronic warrants transfer shall be in such form that a single instrument shall serve as electronic warrants transfer.
(c)
A single electronic warrants transfer may contain payments to multiple payees, appropriations, characters, and funds.
Acts 1991, No. 421, §§ 1-3.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 4 - AUDITOR OF STATE AND TREASURER OF STATE (§§ 19-4-401 — 19-4-408) › Section 19-4-408 - Distributions to public school districts

(a)
(1)
The Chief Fiscal Officer of the State, the Treasurer of State, and the Auditor of State shall establish an electronic warrants transfer system to distribute certain funds directly to an account in a financial institution, as designated by the public school district's treasurer.
(2)
The determination of the categories of funds to be distributed shall be made by the Commissioner of Education.
(3)
(A)
The public school district shall accept distributions by the electronic warrants transfer system.
(B)
(i)
A public school district with a district treasurer may choose to have funds first distributed to the county treasurer or directly to the school district treasurer.
(ii)
If a school district with a district treasurer chooses direct distribution of funds to the school district treasurer, the State of Arkansas shall forward all state and federal funds for the district to the district treasurer, whether they are in the form of state warrants or electronic warrants transfers.
(iii)
If a school district uses the county treasurer as its treasurer, the State of Arkansas shall forward all state and federal funds for the district to the county treasurer, whether they are in the form of state warrants or electronic warrants transfers.
(b)
The Chief Fiscal Officer of the State, the Treasurer of State, and the Auditor of State, by joint rules, shall establish the standards and procedures for administering the system, to include that the electronic warrants transfer shall be in such form that a single instrument shall serve as electronic warrants transfer.
(c)
A single electronic warrants transfer may contain payments to multiple public school districts, appropriations, characters, and funds.
Acts 1993, No. 540, §§ 1-5; 1995, No. 232, § 8.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-501 - General requirements

(a)
In order to provide necessary financial information for the Governor, members and committees of the General Assembly, and other interested state agencies, the Chief Fiscal Officer of the State is directed to establish a comprehensive financial management system for appropriated and cash funds of agencies.
(b)
The financial management system shall provide for an adequate control over receipts, expenditures, and balances to the end that information may always be currently available as to the financial condition of the state and its various subdivisions. The system shall:
(1)
Include a modified accrual system embracing encumbrance accounting;
(2)
Conform with generally accepted governmental accounting principles; and
(3)
Provide a reporting system whereby actual expenditures are compared to those predicted in the agency's annual operations plan described in subchapter 6 of this chapter.
(c)
In obtaining any necessary fiscal information, the Chief Fiscal Officer of the State shall have the authority to make an examination of the books and records of any agency to determine the financial condition of the agency and to report on it.
Acts 1973, No. 876, § 12; A.S.A. 1947, § 13-338.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-502 - Duties of Chief Fiscal Officer of the State generally

The Chief Fiscal Officer of the State shall:
(1)
Review postaudits of state agencies conducted by the Legislative Joint Auditing Committee and advise the Governor and the Attorney General or prosecuting attorney for legal action, if appropriate, of any improper or illegal practices;
(2)
Assist the various agencies in complying with the recommendations of the Legislative Joint Auditing Committee for improving their accounting systems;
(3)
Establish a uniform chart of accounts and issue an accounting procedures manual governing statewide accounting and reporting policies and procedures;
(4)
Prepare analysis and evaluation reports of the financial management system and fiscal control procedures to determine compliance with generally accepted governmental accounting principles;
(5)
Adapt the financial management system to meet the particular needs of each agency while maintaining the overall integrity of the system and comparability of coding and reporting for all agencies utilizing the system; and
(6)
Design accounting and reporting forms for use by agencies in effecting proper fiscal control procedures.
Acts 1973, No. 876, § 12; 1985, No, 365, § 1; A.S.A. 1947, § 13-338.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-503 - Deposit of funds into State Treasury

(a)
The Chief Fiscal Officer of the State shall have the authority, upon request of a state agency having funds on deposit in a depository other than the State Treasury, to authorize the agency to deposit the moneys into the State Treasury.
(b)
The Chief Fiscal Officer of the State shall determine the classification of the funds and shall designate or create the State Treasury fund into which the moneys are to be deposited.
(c)
The appropriation acts which appropriated the cash moneys shall be construed to be in conformity with Arkansas Constitution, Article 5, § 29, and Arkansas Constitution, Article 16, § 12, for withdrawing moneys from the State Treasury.
(d)
All moneys deposited into the State Treasury under the provisions of this section shall be deposited as nonrevenue receipts and shall not be subjected to the provisions of §
19-5-205(e)
unless the source of the revenue is specifically classified in §
19-6-201
or §
19-6-301
.
(e)
If any moneys classified as trust funds under the provisions of this section earn interest, then that interest shall be credited to the trust fund.
Acts 1973, No. 876, § 12; 1977, No. 486, § 2; A.S.A. 1947, § 13-338.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-504 - Requisites of system

The financial management system shall at all times:
(1)
Reflect the unencumbered balances of all State Treasury funds, fund accounts, and accounts and appropriations payable from the State Treasury;
(2)
Reflect the appropriations and allotments as approved by the General Assembly;
(3)
Reflect the distribution and allocation of the state revenues under the Revenue Stabilization Law, §
19-5-101
et seq., and other revenue laws of the state; and
(4)
Provide a record of the expenditures, disbursements, and receipts of all state agencies.
Acts 1973, No. 876, § 12; A.S.A. 1947, § 13-338.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-505 - State accounting system to conform to generally accepted accounting principles - Legislative intent

It is the intent of the General Assembly that the state accounting system, as authorized in this subchapter, shall be established in conformity with generally accepted accounting principles as recognized by the Governmental Accounting Standards Board, the American Institute of Certified Public Accountants, the Financial Accounting Standards Board, and any successor governing boards. However, the Chief Fiscal Officer of the State shall consult the Legislative Joint Auditing Committee before proposing, adopting, or recommending compliance with any of the generally accepted accounting principles that conflict with law. It is further recognized that the state accounting system should comply with recognized principles of accounting for and reporting of public moneys in order to properly and fairly discharge to the taxpayers our responsibility of adequately accounting for their moneys.
Acts 1973, No. 876, § 12; 1979, No. 833, § 3; A.S.A. 1947, § 13-338; Acts 2001, No. 1453, § 6.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-506 - Accounting and reporting capabilities

A governmental accounting system must make it possible both to:
(1)
Present fairly and with full disclosure the financial position and results of financial operations of the funds and account groups of the governmental unit in conformity with generally accepted accounting principles; and
(2)
Determine and demonstrate compliance with finance-related legal and contractual provisions.
Acts 1973, No. 876, § 12; 1979, No. 833, § 3; A.S.A. 1947, § 13-338.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-507 - Fund accounting systems

Governmental accounting systems should be organized and operated on a fund basis. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special rules, restrictions, or limitations.
Amended by Act 2019, No. 315,§ 1709, eff. 7/24/2019.
Acts 1973, No. 876, § 12; 1979, No. 833, § 3; A.S.A. 1947, § 13-338.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-517 - Interim and annual financial reports

(a)
Appropriate interim financial statements and reports of financial position, operating results, and other pertinent information should be prepared to facilitate management control of financial operations, legislative oversight, and where necessary or desired, for external reporting purposes.
(b)
An annual comprehensive financial report covering all funds and account groups of the governmental unit, including appropriate combined, combining, and individual fund statements; notes to the financial statements; schedules; narrative explanations; and statistical tables should be prepared and published.
(c)
General purpose financial statements may be issued separately from the annual comprehensive financial report. These statements should include the basic financial statements and notes to the financial statements that are essential to fair presentation of financial position and operating results and changes in financial position of proprietary funds and similar trust funds.
Amended by Act 2023, No. 88,§ 2, eff. 8/1/2023.
Acts 1973, No. 876, § 12; 1979, No. 833, § 3; A.S.A. 1947, § 13-338.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-518 - Design of system

(a)
The financial management system shall be designed to record transactions in accordance with generally accepted accounting principles as established by the Governmental Accounting Standards Board. The financial management system shall provide a suitable analysis of the operation, maintenance, and improvement of all state agencies and their functions. This system shall furnish a breakdown and itemization of all financial transactions in accordance with the appropriations and allotments of the General Assembly, federal grants, and bank funds of the agencies.
(b)
The Chief Fiscal Officer of the State shall prepare a general ledger manual covering the system of classifying financial transactions and shall supply all agencies with a copy of this manual.
Amended by Act 2023, No. 88,§ 3, eff. 8/1/2023.
Acts 1973, No. 876, § 12; A.S.A. 1947, § 13-338; Acts 2001, No. 1453, § 8.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-519 - Appropriations code manual

(a)
After the General Assembly has enacted the various appropriation measures for the support and operation of state government and its agencies, the Chief Fiscal Officer of the State shall prepare a complete code manual setting out all of the appropriations of the General Assembly, the purpose of the appropriations and the funds, fund accounts, or accounts from which the appropriations are made and shall classify them in accordance with the titles and definitions as enumerated in this chapter.
(b)
After establishing the appropriation items and classifying them under the provisions of this chapter in strict conformity to the intent and purposes of the appropriation acts and within the limitations of the revenues and funds available for these purposes, it shall then be unlawful for the Chief Fiscal Officer of the State or any disbursing officer of any state agency to transfer from an appropriation item, the purpose of which is defined under the provisions of this chapter, to any other appropriation item of a different classification and purpose as defined in this subchapter except when permitted by law.
Acts 1973, No. 876, § 12; A.S.A. 1947, § 13-338; Acts 2001, No. 221, § 4; 2003, No. 1463, § 8; 2005, No. 237, § 2.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-520 - Classification of appropriations

(a)
(1)
For the purpose of establishing the proper accounts, for budgetary control, for accounting, and for other provisions of this chapter, the appropriations of the General Assembly shall be classified under one (1) or more of the classifications prescribed in §§
19-4-521
-
19-4-525
.
(2)
The purposes for which these appropriations may be used are defined as prescribed in §§
19-4-521
-
19-4-525
, but not necessarily limited thereto.
(b)
However, the state's financial management system may invoke additional budget control using features of the system that are in addition to the appropriations of the General Assembly.
Acts 1973, No. 876, § 12; 1977, No. 813, § 1; 1979, No. 833, §§ 1, 2; 1981, No. 741, § 1; 1981, No. 924, § 1; 1983, No. 628, § 1; 1985, No. 365, §§ 2, 3, 12; A.S.A. 1947, § 13-338; Acts 2001, No. 1453, § 9.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-523 - Grants, assistance, and special aid

This classification shall be applicable to all appropriations made by the General Assembly from state, federal, or other moneys for educational assistance, welfare grants, rehabilitation services, aid to counties and municipalities, and to all other special appropriations which have for their purpose the appropriating of state, federal, or other moneys for public benefits.
Acts 1973, No. 876, § 12; 1977, No. 813, § 1; 1979, No. 833, §§ 1, 2; 1981, No. 741, § 1; 1981, No. 924, § 1; 1983, No. 628, § 1; 1985, No. 365, §§ 2, 3, 12; A.S.A. 1947, § 13-338.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-524 - Construction and permanent improvements

(a)
The construction and permanent improvements classification shall be determined by the language of the appropriation acts which make available funds for construction and new improvements. For the purpose of classifying the expenditures under any such appropriation, all the necessary expenses in connection therewith shall be deemed to be part of the construction costs. Such items of expense shall be deemed to include, but are not necessarily limited to, the following:
(1)
Advertising for bids;
(2)
Architects, engineers, and other professional services in connection with the proposed projects; and
(3)
The payment of estimates on the various contracts in connection with such construction programs. All construction and improvements of whatever nature shall be subject to the provisions of §§
19-4-1401
-
19-4-1412
and to the rules promulgated by the Chief Fiscal Officer of the State. No state agency for which appropriations have been made by the General Assembly for construction or improvements shall make any contract or incur any indebtedness payable from such appropriations unless and until there are sufficient funds on hand, for the benefit of any agency, to pay for the proposed obligations under such contracts. However, any such agency shall have the power to accept and use grants and donations and to use its unobligated cash income or other funds available to it for the purpose of supplementing the appropriations for construction purposes. The appropriations and funds otherwise provided by the General Assembly for personal services, maintenance, and general operation of the agency shall not be used in connection with any proposed construction projects for which specific appropriations have been made by the General Assembly, except for minor repairs and maintenance.
(b)
The restrictions of this section shall not apply to contracts approved by the State Highway Commission for construction of roads and bridges in the highway system.
(c)
The Chief Fiscal Officer of the State is authorized to reclassify but not consolidate an agency's appropriation for construction to effect the payment of construction-related costs in the appropriate classification as described in this subchapter using the state's financial management system to invoke budget control.
Amended by Act 2019, No. 315,§ 1711, eff. 7/24/2019.
Acts 1973, No. 876, § 12; 1977, No. 813, § 1; 1979, No. 833, §§ 1, 2; 1981, No. 741, § 1; 1981, No. 924, § 1; 1983, No. 628, § 1; 1985, No. 365, §§ 2, 3, 12; A.S.A. 1947, § 13-338; Acts 2001, No. 1453, § 12.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 5 - FINANCIAL MANAGEMENT SYSTEM (§§ 19-4-501 — 19-4-527) › Section 19-4-527 - Authority of Treasurer of State to use certain funding for operations

(a)
The Treasurer of State is authorized to utilize the funding for maintenance and general operations provided for in the Constitutional Officers Fund and State Central Services Fund to allow for reconciling items which may occur in the operations of the office.
(b)
Policies and procedures for proper accounting of reconciling items shall be developed by the Treasurer of State with the advice and approval of the Legislative Joint Auditing Committee.
Acts 1983, No. 702, §§ 1, 2; A.S.A. 1947, § 13-338.4.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 6 - ANNUAL OPERATIONS PLANS OF STATE AGENCIES (§§ 19-4-601 — 19-4-609) › Section 19-4-601 - Responsibility generally

Except as limited by appropriations and funding by the General Assembly and other provisions of law, state agencies shall have the authority and responsibility to administer their programs as authorized by the General Assembly and shall be responsible for their proper management.
Acts 1973, No. 876, § 9; A.S.A. 1947, § 13-335.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 6 - ANNUAL OPERATIONS PLANS OF STATE AGENCIES (§§ 19-4-601 — 19-4-609) › Section 19-4-602 - Compliance and approval required

(a)
No state agency may increase the salaries of its employees, employ additional employees, expend money, or incur any obligations except in accordance with law and with a properly approved annual operations plan which includes a quarterly fiscal program.
(b)
Appropriations subject to the provisions of this subchapter shall not be available for expenditures or encumbrance until the state agency has complied with the provisions of this subchapter.
Acts 1973, No. 876, § 9; A.S.A. 1947, § 13-335.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 6 - ANNUAL OPERATIONS PLANS OF STATE AGENCIES (§§ 19-4-601 — 19-4-609) › Section 19-4-603 - Exemptions generally

Appropriations for retirement benefits, refunds, and Social Security requirements of the teacher and public employees retirement systems shall be excluded from the provisions of this subchapter.
Acts 1973, No. 876, § 11; A.S.A. 1947, § 13-337.
Arkansas Code of 1987 (2023) › Title 19 - PUBLIC FINANCE (§§ 19-1-201 — 19) › Chapter 4 - STATE ACCOUNTING AND BUDGETARY PROCEDURES (§§ 19-4-101 — 19-4-2202) › Subchapter 6 - ANNUAL OPERATIONS PLANS OF STATE AGENCIES (§§ 19-4-601 — 19-4-609) › Section 19-4-607 - Review and approval of annual operations plans

(a)
Each state agency other than the elected constitutional officers, the legislative branch and its staff offices, the judicial branch and its staff offices, the Arkansas Department of Transportation, the Office of the Arkansas Lottery, the state-supported institutions of higher education, and the Arkansas State Game and Fish Commission shall prepare an annual operations plan for the operation of each of its assigned programs for submission to the Chief Fiscal Officer of the State.
(b)
The annual operations plan shall be prepared in the form and content determined by the Chief Fiscal Officer of the State and shall be transmitted to the Department of Finance and Administration on the date prescribed by the Chief Fiscal Officer of the State.
(c)
In years when the General Assembly meets in regular session, the annual operations plan shall be prepared after adjournment of the regular session and shall take fully into consideration all applicable laws, including appropriations, and shall be submitted to the Department of Finance and Administration on a date set by the Chief Fiscal Officer of the State but prior to July 1 of that year.
(d)
The Chief Fiscal Officer of the State shall:
(1)
Review each annual operations plan to determine that:
(A)
It is consistent with the policy decisions of the General Assembly and the Governor;
(B)
Appropriations and funding have been provided by the General Assembly;
(C)
It reflects proper planning and efficient management methods; and
(D)
Appropriations and funding have been made for the planned purpose and will not be exhausted before the end of the fiscal year; and
(2)
(A)
(i)
Approve the annual operations plan if he or she is satisfied that it meets all requirements.
(ii)
Otherwise, he or she shall require necessary revisions of the plan in whole or in part.
(B)
However, nothing in this section shall be construed to allow the Chief Fiscal Officer of the State to substitute his or her individual judgment as to the operation or necessity of any program of any state agency for the judgment of the executive head or board or commission charged with the responsibility for the operation and control of that agency.
(e)
Each annual operations plan shall indicate:
(1)
The appropriation and funding provided by the General Assembly;
(2)
A detailed budget by quarters; and
(3)
Any other supporting or related information required by the Chief Fiscal Officer of the State or requested by a legislative interim committee, including the Legislative Council.
Amended by Act 2017, No. 707,§ 43, eff. 8/1/2017.
Amended by Act 2015, No. 218,§ 14, eff. 2/26/2015.
Acts 1973, No. 876, § 9; A.S.A. 1947, § 13-335; Acts 1997, No. 1354, § 36; 2001, No. 221, § 3; 2009, No. 605, § 15; 2009, No. 606, § 15.