Arkansas Code of 1987 (2023) › Title 14 - LOCAL GOVERNMENT (§§ 14-1-101 — 14-387-706) › Subtitle 2 - COUNTY GOVERNMENT (§§ 14-14-101 — 14-28-103) › Chapter 25 - COUNTY ACCOUNTING AND RESPONSIBLE MANAGEMENT ENTITY (§§ 14-25-101 — 14-25-201) › Subchapter 1 - COUNTY ACCOUNTING LAW (§§ 14-25-101 — 14-25-119) › Section 14-25-114 - County treasurer

(a)
(1)
The county treasurer shall receive and receipt all revenue payable to the county treasury and pay and disburse the revenue on checks drawn by order of the county court.
(2)
The treasurer shall keep a true and accurate account of all revenue received and disbursed and a true and accurate record of all checks paid by him or her.
(3)
The treasurer shall maintain and issue prenumbered receipts for all revenue paid into the treasury in accordance with §
14-25-108
.
(b)
The treasurer shall establish and maintain the following accounting practices, in relation to the operations of the office:
(1)
Postings to the treasurer's county financial record of checks shall be under the transaction date on the instruments, not the date the items are entered in the county financial records;
(2)
Banks shall be requested to present all checks held at the end of the month promptly so that they may be included in the treasurer's county financial records in the month to which they pertain with the bank statement cycle for county funds ending on the final day of the month;
(3)
All funds in the treasurer's county financial records shall be reconciled with the bank at least monthly. Reconciliations shall be retained and filed with the bank statements;
(4)
Clear reference shall be made in the treasurer's county financial records as to the origins of all revenue. This may be by notation citing the origin, date, receipt number, and other pertinent information;
(5)
Transfers shall clearly state the fund to which the revenue is being transferred, and the recipient fund shall state the origin of the transfer received;
(6)
A brief explanation of the computation of the treasurer's commission to provide a clear and permanent record of how the commission was determined shall be maintained and shall comply with §
21-6-302
;
(7)
Corrections to the treasurer's county financial records shall be entered at the time of discovery and under the date of the entry into the treasurer's records. A notation shall be made at the erroneous balance if it is at a previous date, but under no circumstances shall a previous month's balance be changed when it has been brought forward into the succeeding period;
(8)
Receipts shall be prepared for all revenue received, but shall never be used to make any other type of accounting transaction;
(9)
Copies of all receipts shall be retained, including copies of voided receipts;
(10)
The treasurer shall maintain all bank accounts and financial records of accounts as prescribed by law in reference to the duties of his or her office. The bank accounts shall be maintained as prescribed in §
14-25-102
;
(11)
Bank deposits shall be prompt, identified as to receipt numbers, and deposited in the same form as collected;
(12)
Printers' certificates shall be obtained and kept for each printing order of formally prenumbered receipts in compliance with §
14-25-108
;
(13)
All balances on the treasurer's county financial records not belonging to the county and awaiting clearance shall be remitted on or before December 31, or promptly thereafter; and
(14)
Municipal fund revenue shall be remitted to the municipality by separate check or electronic transfer for each appropriate dedicated municipal fund.
Amended by Act 2023, No. 472,§ 3, eff. 8/1/2023.
Amended by Act 2019, No. 132,§ 1, eff. 7/24/2019.
Acts 1973, No. 173, § 15; A.S.A. 1947, § 17-1815; Acts 2009, No. 287, § 8; 2011, No. 614, § 10.