reglab/statecodes huggingface dataset:
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 1 - GENERAL PROVISIONS › CHAPTER 2 - Definitions › Section 7920.505.

7920.505. (a) The following provisions are continuations of provisions that were included in former Section 6254 as that section read when it was repealed by the CPRA Recodification Act of 2021:
(1) Section 7921.500.
(2) Sections 7923.600 to 7923.625, inclusive.
(3) Section 7923.700.
(4) Sections 7923.800 and 7923.805.
(5) Section 7924.505.
(6) Section 7925.000.
(7) Section 7925.005.
(8) Section 7925.010.
(9) Section 7926.000.
(10) Section 7926.100.
(11) Section 7926.200.
(12) Section 7926.210.
(13) Section 7926.220, except the continuation of former Section 6254.14(b).
(14) Section 7926.225, except the continuation of former Section 6254.14(b).
(15) Section 7926.230, except the continuation of former Section 6254.14(b).
(16) Section 7926.235.
(17) Section 7927.000.
(18) Section 7927.100.
(19) Section 7927.200.
(20) Section 7927.300.
(21) Section 7927.500.
(22) Section 7927.700.
(23) Section 7927.705.
(24) Section 7928.000.
(25) Section 7928.100.
(26) Sections 7928.405 and 7928.410.
(27) Section 7928.705.
(28) Section 7929.000.
(29) Section 7929.200.
(30) Section 7929.205.
(31) Chapter 18 (commencing with Section 7929.400) of Part 5.
(32) Section 7929.605.
(b) The provisions listed in subdivision (a) may be referred to as “former Section 6254 provisions.”
(c) Subdivision (a) does not include any provision that was first codified in one of the specified numerical ranges after the effective date of the CPRA Recodification Act of 2021.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 1 - GENERAL PROVISIONS › CHAPTER 2 - Definitions › Section 7920.510.

7920.510. As used in this division, “local agency” includes any of the following:
(a) A county.
(b) A city, whether general law or chartered.
(c) A city and county.
(d) A school district.
(e) A municipal corporation.
(f) A district.
(g) A political subdivision.
(h) Any board, commission, or agency of the foregoing.
(i) Another local public agency.
(j) An entity that is a legislative body of a local agency pursuant to subdivision (c) or (d) of Section 54952.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 1 - GENERAL PROVISIONS › CHAPTER 2 - Definitions › Section 7920.515.

7920.515. As used in this division, “member of the public” means any person other than a member, agent, officer, or employee of a federal, state, or local agency who is acting within the scope of that membership, agency, office, or employment.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 1 - GENERAL PROVISIONS › CHAPTER 2 - Definitions › Section 7920.520.

7920.520. As used in this division, “person” includes any natural person, corporation, partnership, limited liability company, firm, or association.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 1 - GENERAL PROVISIONS › CHAPTER 2 - Definitions › Section 7920.525.

7920.525. (a) As used in this division, “public agency” means any state or local agency.
(b) As used in Article 5 (commencing with Section 7926.400) of Chapter 5 of Part 5, “public agency” means an entity specified in subdivision (c) of Section 7926.400.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 1 - GENERAL PROVISIONS › CHAPTER 2 - Definitions › Section 7920.530.

7920.530. (a) As used in this division, “public records” includes any writing containing information relating to the conduct of the public’s business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics.
(b) “Public records” in the custody of, or maintained by, the Governor’s office means any writing prepared on or after January 6, 1975.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 1 - GENERAL PROVISIONS › CHAPTER 2 - Definitions › Section 7920.535.

7920.535. As used in this division, “public safety official” means the following parties, whether active or retired:
(a) A peace officer as defined in Sections 830 to 830.65, inclusive, of the Penal Code, or a person who is not a peace officer, but may exercise the powers of arrest during the course and within the scope of the person’s employment pursuant to Section 830.7 of the Penal Code.
(b) A public officer or other person listed in Section 1808.2 or 1808.6 of the Vehicle Code.
(c) An “elected or appointed official” as defined in Section 7920.500.
(d) An attorney employed by the Department of Justice, the State Public Defender, or a county office of the district attorney or public defender, the United States Attorney, or the Federal Public Defender.
(e) A city attorney and an attorney who represents cities in criminal matters.
(f) An employee of the Department of Corrections and Rehabilitation who supervises inmates or is required to have care or custody of a prisoner.
(g) A sworn or nonsworn employee who supervises inmates in a city police department, a county sheriff’s office, the Department of the California Highway Patrol, federal, state, or a local detention facility, or a local juvenile hall, camp, ranch, or home, and a probation officer as defined in Section 830.5 of the Penal Code.
(h) A federal prosecutor, a federal criminal investigator, and a National Park Service Ranger working in California.
(i) The surviving spouse or child of a peace officer defined in Section 830 of the Penal Code, if the peace officer died in the line of duty.
(j) State and federal judges and court commissioners.
(k) An employee of the Attorney General, a district attorney, or a public defender who submits verification from the Attorney General, district attorney, or public defender that the employee represents the Attorney General, district attorney, or public defender in matters that routinely place that employee in personal contact with persons under investigation for, charged with, or convicted of, committing criminal acts.
(l) A nonsworn employee of the Department of Justice or a police department or sheriff’s office that, in the course of employment, is responsible for collecting, documenting, and preserving physical evidence at crime scenes, testifying in court as an expert witness, and other technical duties, and a nonsworn employee that, in the course of employment, performs a variety of standardized and advanced laboratory procedures in the examination of physical crime evidence, determines their results, and provides expert testimony in court.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 1 - GENERAL PROVISIONS › CHAPTER 2 - Definitions › Section 7920.540.

7920.540. (a) As used in this division, “state agency” means every state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV (except Section 20 thereof) or Article VI of the California Constitution.
(b) Notwithstanding subdivision (a) or any other law, “state agency” also means the State Bar of California, as described in Section 6001 of the Business and Professions Code.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 1 - GENERAL PROVISIONS › CHAPTER 2 - Definitions › Section 7920.545.

7920.545. As used in this division, “writing” means any handwriting, typewriting, printing, photostating, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 1 - Right of Access to Public Records › Section 7921.000.

7921.000. In enacting this division, the Legislature, mindful of the right of individuals to privacy, finds and declares that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this state.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 1 - Right of Access to Public Records › Section 7921.005.

7921.005. A state or local agency may not allow another party to control the disclosure of information that is otherwise subject to disclosure pursuant to this division.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 1 - Right of Access to Public Records › Section 7921.010.

7921.010. (a) Notwithstanding any other provision of law, no state or local agency shall sell, exchange, furnish, or otherwise provide a public record subject to disclosure pursuant to this division to a private entity in a manner that prevents a state or local agency from providing the record directly pursuant to this division.
(b) Nothing in this section requires a state or local agency to use the State Printer to print public records.
(c) Nothing in this section prevents the destruction of a public record pursuant to law.
(d) This section shall not apply to contracts entered into before January 1, 1996, between the County of Santa Clara and a private entity, for the provision of public records subject to disclosure under this division.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 2 - General Rules Governing Disclosure › ARTICLE 1 - Nondiscrimination › Section 7921.300.

7921.300. This division does not allow limitations on access to a public record based upon the purpose for which the record is being requested, if the record is otherwise subject to disclosure.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 2 - General Rules Governing Disclosure › ARTICLE 1 - Nondiscrimination › Section 7921.305.

7921.305. (a) Notwithstanding the definition of “member of the public” in Section 7920.515, an elected member or officer of any state or local agency is entitled to access to public records of that agency on the same basis as any other person. Nothing in this section shall limit the ability of elected members or officers to access public records permitted by law in the administration of their duties.
(b) This section does not constitute a change in, but is declaratory of, existing law.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 2 - General Rules Governing Disclosure › ARTICLE 1 - Nondiscrimination › Section 7921.310.

7921.310. Notwithstanding Section 7921.305 or any other provision of law, when the members of a legislative body of a local agency are authorized to access a writing of the body or of the agency as permitted by law in the administration of their duties, the local agency, as defined in Section 54951, shall not discriminate between or among any of those members as to which writing or portion thereof is made available or when it is made available.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 2 - General Rules Governing Disclosure › ARTICLE 2 - Voluntary Disclosure › Section 7921.500.

7921.500. Unless disclosure is otherwise prohibited by law, the provisions listed in Section 7920.505 do not prevent any agency from opening its records concerning the administration of the agency to public inspection.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 2 - General Rules Governing Disclosure › ARTICLE 3 - Disclosure to District Attorney and Related Matters › Section 7921.700.

7921.700. A state or local agency shall allow an inspection or copying of any public record or class of public records not exempted by this division when requested by a district attorney.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 2 - General Rules Governing Disclosure › ARTICLE 3 - Disclosure to District Attorney and Related Matters › Section 7921.705.

7921.705. (a) If a district attorney makes a request to a state or local agency to inspect or receive a copy of a public record or class of public records not exempted by this division, and the state or local agency fails or refuses to allow inspection or copying within 10 working days of that request, the district attorney may petition a court of competent jurisdiction to require the state or local agency to allow the requested inspection or copying.
(b) Unless the public interest or good cause in withholding the requested records clearly outweighs the public interest in disclosure, the court may require the public agency to allow the district attorney to inspect or copy those records.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 2 - General Rules Governing Disclosure › ARTICLE 3 - Disclosure to District Attorney and Related Matters › Section 7921.710.

7921.710. Disclosure of records to a district attorney under the provisions of this division shall effect no change in the status of the records under any other provision of law.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 3 - General Rules Governing Exemptions from Disclosure › ARTICLE 1 - Justification for Withholding of Record › Section 7922.000.

7922.000. An agency shall justify withholding any record by demonstrating that the record in question is exempt under express provisions of this division, or that on the facts of the particular case the public interest served by not disclosing the record clearly outweighs the public interest served by disclosure of the record.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 3 - General Rules Governing Exemptions from Disclosure › ARTICLE 2 - Social Security Numbers and Related Matters › Section 7922.200.

7922.200. (a) It is the intent of the Legislature that, in order to protect against the risk of identity theft, a local agency shall redact social security numbers from a record before disclosing the record to the public pursuant to this division.
(b) Nothing in this division shall be construed to require a local agency to disclose a social security number.
(c) This section does not apply to a record maintained by a county recorder.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 3 - General Rules Governing Exemptions from Disclosure › ARTICLE 2 - Social Security Numbers and Related Matters › Section 7922.205.

7922.205. Nothing in this division shall be construed to require the disclosure by a county recorder of any “official record,” if a “public record” version of that record is available pursuant to Article 3.5 (commencing with Section 27300) of Chapter 6 of Part 3 of Division 2 of Title 3.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 2 - DISCLOSURE AND EXEMPTIONS GENERALLY › CHAPTER 3 - General Rules Governing Exemptions from Disclosure › ARTICLE 2 - Social Security Numbers and Related Matters › Section 7922.210.

7922.210. Nothing in this division shall be construed to require the disclosure by a filing office of any “official filing,” if a “public filing” version of that record is available pursuant to Section 9526.5 of the Commercial Code.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 1 - General Principles › Section 7922.500.

7922.500. Nothing in this division shall be construed to permit an agency to delay or obstruct the inspection or copying of public records.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 1 - General Principles › Section 7922.505.

7922.505. Except as otherwise prohibited by law, a state or local agency may adopt requirements for itself that allow for faster, more efficient, or greater access to records than prescribed by the minimum standards set forth in this division.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 2 - Procedural Requirements Generally › Section 7922.525.

7922.525. (a) Public records are open to inspection at all times during the office hours of a state or local agency and every person has a right to inspect any public record, exempted as otherwise provided.
(b) Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 2 - Procedural Requirements Generally › Section 7922.530.

7922.530. (a) Except with respect to public records exempt from disclosure by express provisions of law, each state or local agency, upon a request for a copy of records that reasonably describes an identifiable record or records, shall make the records promptly available to any person upon payment of fees covering direct costs of duplication, or a statutory fee if applicable. Upon request, an exact copy shall be provided unless impracticable to do so.
(b) A requester who inspects a disclosable record on the premises of the agency has the right to use the requester’s equipment on those premises, without being charged any fees or costs, to photograph or otherwise copy or reproduce the record in a manner that does not require the equipment to make physical contact with the record, unless the means of copy or reproduction would result in either of the following:
(1) Damage to the record.
(2) Unauthorized access to the agency’s computer systems or secured networks by using software, equipment, or any other technology capable of accessing, altering, or compromising the agency’s electronic records.
(c) The agency may impose any reasonable limits on the use of the requester’s equipment that are necessary to protect the safety of the records or to prevent the copying of records from being an unreasonable burden to the orderly function of the agency and its employees. In addition, the agency may impose any limit that is necessary to maintain the integrity of, or ensure the long-term preservation of, historic or high-value records.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 2 - Procedural Requirements Generally › Section 7922.535.

7922.535. (a) Each agency, upon a request for a copy of records, shall, within 10 days from receipt of the request, determine whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the agency and shall promptly notify the person making the request of the determination and the reasons therefor. If the agency determines that the request seeks disclosable public records, the agency shall also state the estimated date and time when the records will be made available.
(b) In unusual circumstances, the time limit prescribed in this article and Article 1 (commencing with Section 7922.500) may be extended by written notice from the head of the agency or a designee to the person making the request, setting forth the reasons for the extension and the date on which a determination is expected to be dispatched. No notice shall specify a date that would result in an extension for more than 14 days.
(c) As used in this section, “unusual circumstances” means the following, but only to the extent reasonably necessary to the proper processing of the particular request:
(1) The need to search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request.
(2) The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request.
(3) The need for consultation, which shall be conducted with all practicable speed, with another agency having substantial interest in the determination of the request or among two or more components of the agency having substantial subject matter interest therein.
(4) The need to compile data, to write programming language or a computer program, or to construct a computer report to extract data.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 2 - Procedural Requirements Generally › Section 7922.540.

7922.540. (a) A response to a written request for inspection or copies of public records that includes a determination that the request is denied, in whole or in part, shall be in writing.
(b) The notification of denial shall set forth the names and titles or positions of each person responsible for the denial.
(c) An agency shall justify withholding any record by complying with Section 7922.000.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 2 - Procedural Requirements Generally › Section 7922.545.

7922.545. (a) In addition to maintaining public records for public inspection during its office hours, a public agency may comply with Section 7922.525 by posting any public record on its internet website and, in response to a request for a public record posted on the internet website, directing a member of the public to the location on the internet website where the public record is posted.
(b) However, if after the public agency directs a member of the public to the internet website, the member of the public requesting the public record requests a copy of the public record due to an inability to access or reproduce the public record from the internet website, the public agency shall promptly provide a copy of the public record pursuant to subdivision (a) of Section 7922.530.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 3 - Information in Electronic Format › Section 7922.570.

7922.570. (a) Unless otherwise prohibited by law, any agency that has information that constitutes an identifiable public record not exempt from disclosure pursuant to this division that is in an electronic format shall make that information available in an electronic format when requested by any person.
(b) When applicable, the agency shall do the following:
(1) The agency shall make the information available in any electronic format in which it holds the information.
(2) The agency shall provide a copy of an electronic record in the format requested if the requested format is one that the agency has used to create copies for its own use or for provision to other agencies.
(c) If a request is for information in other than electronic format, and the information also is in electronic format, an agency may inform the requester that the information is available in electronic format.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 3 - Information in Electronic Format › Section 7922.575.

7922.575. (a) The cost of duplication of an electronic record pursuant to paragraph (2) of subdivision (b) of Section 7922.570 shall be limited to the direct cost of producing a copy of a record in an electronic format.
(b) Notwithstanding subdivision (a), the requester shall bear the cost of producing a copy of the record, including the cost to construct a record, and the cost of programming and computer services necessary to produce a copy of the record when either of the following applies:
(1) In order to comply with subdivisions (a) and (b) of Section 7922.570, the public agency would be required to produce a copy of an electronic record and the record is one that is produced only at otherwise regularly scheduled intervals.
(2) The request would require data compilation, extraction, or programming to produce the record.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 3 - Information in Electronic Format › Section 7922.580.

7922.580. (a) Nothing in Section 7922.570 or 7922.575 shall be construed to require a public agency to reconstruct a record in an electronic format if the agency no longer has the record available in an electronic format.
(b) Nothing in Section 7922.570 or 7922.575 shall be construed to permit an agency to make information available only in an electronic format.
(c) Nothing in Section 7922.570 or 7922.575 shall be construed to require a public agency to release an electronic record in the electronic form in which it is held by the agency if its release would jeopardize or compromise the security or integrity of the original record or of any proprietary software in which it is maintained.
(d) Nothing in Section 7922.570 or 7922.575 shall be construed to permit public access to records held by any agency to which access is otherwise restricted by statute.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 3 - Information in Electronic Format › Section 7922.585.

7922.585. (a) As used in this section, “computer software” includes computer mapping systems, computer programs, and computer graphics systems.
(b) Computer software developed by a state or local agency is not itself a public record under this division. The agency may sell, lease, or license the software for commercial or noncommercial use.
(c) This section shall not be construed to create an implied warranty on the part of the State of California or any local agency for errors, omissions, or other defects in any computer software as provided pursuant to this section.
(d) Nothing in this section is intended to affect the public record status of information merely because it is stored in a computer. Public records stored in a computer shall be disclosed as required by this division.
(e) Nothing in this section is intended to limit any copyright protections.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 4 - Duty to Assist in Formulating Request › Section 7922.600.

7922.600. (a) When a member of the public requests to inspect a public record or obtain a copy of a public record, the public agency, in order to assist the member of the public make a focused and effective request that reasonably describes an identifiable record or records, shall do all of the following, to the extent reasonable under the circumstances:
(1) Assist the member of the public to identify records and information that are responsive to the request or to the purpose of the request, if stated.
(2) Describe the information technology and physical location in which the records exist.
(3) Provide suggestions for overcoming any practical basis for denying access to the records or information sought.
(b) The requirements of paragraph (1) of subdivision (a) shall be deemed to have been satisfied if the public agency is unable to identify the requested information after making a reasonable effort to elicit additional clarifying information from the requester that will help identify the record or records.
(c) The requirements of subdivision (a) are in addition to any action required of a public agency by Article 1 (commencing with Section 7922.500) or Article 2 (commencing with Section 7922.525).
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 1 - Request for a Public Record › ARTICLE 4 - Duty to Assist in Formulating Request › Section 7922.605.

7922.605. This article shall not apply to a request for public records if any of the following applies:
(a) The public agency makes the requested records available pursuant to Article 1 (commencing with Section 7922.500) and Article 2 (commencing with Section 7922.525).
(b) The public agency makes an index of its records available.
(c) The public agency determines that the request should be denied and bases that determination solely on an exemption listed in Section 7920.505.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 1 - Agency Regulations and Guidelines › Section 7922.630.

7922.630. Every agency may adopt regulations in accordance with this article stating the procedures to be followed when making its records available.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 1 - Agency Regulations and Guidelines › Section 7922.635.

7922.635. (a) The following state and local bodies shall establish written guidelines for accessibility of records:
(1) All regional water quality control boards.
(2) Bay Area Air Pollution Control District.
(3) California Coastal Commission.
(4) Department of Financial Protection and Innovation.
(5) Department of Consumer Affairs.
(6) Department of Corrections and Rehabilitation.
(7) Department of General Services.
(8) Department of Industrial Relations.
(9) Department of Insurance.
(10) Department of Justice.
(11) Department of Managed Health Care.
(12) Department of Motor Vehicles.
(13) Department of Parks and Recreation.
(14) Department of Real Estate.
(15) Department of Toxic Substances Control.
(16) Department of Veterans Affairs.
(17) Department of Water Resources.
(18) Division of Juvenile Justice.
(19) Employment Development Department.
(20) Golden Gate Bridge, Highway and Transportation District.
(21) Los Angeles County Air Pollution Control District.
(22) Office of Environmental Health Hazard Assessment.
(23) Public Employees’ Retirement System.
(24) Public Utilities Commission.
(25) San Francisco Bay Area Rapid Transit District.
(26) San Francisco Bay Conservation and Development Commission.
(27) Secretary of State.
(28) State Air Resources Board.
(29) State Board of Equalization.
(30) State Department of Developmental Services.
(31) State Department of Health Care Services.
(32) State Department of Public Health.
(33) State Department of Social Services.
(34) State Department of State Hospitals.
(35) State Water Resources Control Board.
(36) Teachers’ Retirement Board.
(37) Transportation Agency.
(b) A copy of these guidelines shall be posted in a conspicuous public place at the offices of these bodies, and a copy of the guidelines shall be available upon request, free of charge, to any person requesting that body’s records.
(Amended by Stats. 2022, Ch. 452, Sec. 178. (SB 1498) Effective January 1, 2023. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 1 - Agency Regulations and Guidelines › Section 7922.640.

7922.640. (a) Guidelines and regulations adopted pursuant to this article shall be consistent with all other sections of this division and shall reflect the intention of the Legislature to make the records accessible to the public.
(b) Guidelines and regulations adopted pursuant to this article shall not operate to limit the hours public records are open for inspection as prescribed in Article 1 (commencing with Section 7922.500) and Article 2 (commencing with Section 7922.525).
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 2 - Internet Resources › Section 7922.680.

7922.680. If a local agency, except a school district, maintains an internet resource, including, but not limited to, an internet website, internet web page, or internet web portal, which the local agency describes or titles as “open data,” and the local agency voluntarily posts a public record on that internet resource, the local agency shall post the public record in an open format that meets all of the following requirements:
(a) Retrievable, downloadable, indexable, and electronically searchable by commonly used internet search applications.
(b) Platform independent and machine readable.
(c) Available to the public free of charge and without any restriction that would impede the reuse or redistribution of the public record.
(d) Retains the data definitions and structure present when the data was compiled, if applicable.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 3 - Catalog of Enterprise Systems › Section 7922.700.

7922.700. For purposes of this article:
(a) “Enterprise system” means a software application or computer system that satisfies all of the following conditions:
(1) It collects, stores, exchanges, and analyzes information that the agency uses.
(2) It is a multidepartmental system or a system that contains information collected about the public.
(3) It is a system of record.
(b) An “enterprise system” does not include any of the following:
(1) Information technology security systems, including firewalls and other cybersecurity systems.
(2) Physical access control systems, employee identification management systems, video monitoring, and other physical control systems.
(3) Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.
(4) Systems related to 911 dispatch and operation or emergency services.
(5) Systems that would be restricted from disclosure pursuant to Section 7929.210.
(6) The specific records that the information technology system collects, stores, exchanges, or analyzes.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 3 - Catalog of Enterprise Systems › Section 7922.705.

7922.705. For purposes of this article, “system of record” means a system that serves as an original source of data within an agency.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 3 - Catalog of Enterprise Systems › Section 7922.710.

7922.710. (a) In implementing this division, each local agency, except a local educational agency, shall create a catalog of enterprise systems.
(b) The local agency shall complete and post the catalog as required by this article by July 1, 2016, and thereafter shall update the catalog annually.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 3 - Catalog of Enterprise Systems › Section 7922.715.

7922.715. (a) The catalog of enterprise systems required by Section 7922.710 shall be made publicly available upon request in the office of the person or officer designated by the agency’s legislative body.
(b) If the agency has an internet website, the catalog shall be posted in a prominent location on the agency’s internet website.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 3 - Catalog of Enterprise Systems › Section 7922.720.

7922.720. (a) The catalog of enterprise systems required by Section 7922.710 shall disclose a list of the enterprise systems utilized by the agency.
(b) For each system, the catalog shall also disclose all of the following:
(1) Current system vendor.
(2) Current system product.
(3) A brief statement of the system’s purpose.
(4) A general description of categories or types of data.
(5) The department that serves as the system’s primary custodian.
(6) How frequently system data is collected.
(7) How frequently system data is updated.
(c) If, on the facts of the particular case, the public interest served by not disclosing the information described in paragraph (1) or (2) of subdivision (b) clearly outweighs the public interest served by disclosure of the record, the local agency may instead provide a system name, brief title, or identifier of the system.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 3 - PROCEDURES AND RELATED MATTERS › CHAPTER 2 - Agency Regulations, Guidelines, Systems, and Similar Matters › ARTICLE 3 - Catalog of Enterprise Systems › Section 7922.725.

7922.725. (a) This article shall not be interpreted to limit a person’s right to inspect public records pursuant to this division.
(b) Nothing in this article shall be construed to permit public access to records held by an agency to which access is otherwise restricted by statute or to alter the process for requesting a public record, as set forth in this division.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 4 - ENFORCEMENT › CHAPTER 1 - General Principles › Section 7923.000.

7923.000. Any person may institute a proceeding for injunctive or declarative relief, or for a writ of mandate, in any court of competent jurisdiction, to enforce that person’s right under this division to inspect or receive a copy of any public record or class of public records.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 4 - ENFORCEMENT › CHAPTER 1 - General Principles › Section 7923.005.

7923.005. In a proceeding under Section 7923.000, the court shall set the times for hearings and responsive pleadings with the object of securing a decision as to the matters at issue at the earliest possible time.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 4 - ENFORCEMENT › CHAPTER 2 - Enforcement Procedure › ARTICLE 1 - Petition to Superior Court › Section 7923.100.

7923.100. Whenever it is made to appear, by verified petition to the superior court of the county where the records or some part thereof are situated, that certain public records are being improperly withheld from a member of the public, the court shall order the officer or other person charged with withholding the records to disclose those records or show cause why that person should not do so.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)
2023 California Code › Government Code - GOV › TITLE 1 - GENERAL › DIVISION 10 - ACCESS TO PUBLIC RECORDS › PART 4 - ENFORCEMENT › CHAPTER 2 - Enforcement Procedure › ARTICLE 1 - Petition to Superior Court › Section 7923.105.

7923.105. The court shall decide the case after the court does all of the following:
(a) Examine the record in camera, if permitted by subdivision (b) of Section 915 of the Evidence Code.
(b) Examine any papers filed by the parties.
(c) Consider any oral argument and additional evidence as the court may allow.
(Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.)