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WV Code § 5A-2-24 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2. Finance Division|§5A-2-24. Management Accounting

(a) It is the intent of this section to establish a centralized accounting system for the offices of the Auditor, treasurer, Board of Investments, secretary of administration and each spending unit of state government to provide more accurate and timely financial data and increase public accountability.(b) Notwithstanding any provision of this code to the contrary, the secretary of administration shall develop and implement a new centralized accounting system for the planning, reporting and control of state expenditures in accordance with generally accepted accounting principles to be used by the Auditor, treasurer, Board of Investments, secretary and all spending units. The accounting system shall provide for adequate internal controls, accounting procedures, recording income collections, systems operation procedures and manuals, and periodic and annual general purpose financial statements, as well as provide for the daily exchange of needed information among users.(c) The financial statements shall be audited annually by outside independent certified public accountants, who shall also issue an annual report on federal funds in compliance with federal requirements.(d) The secretary shall implement the centralized accounting system no later than December 31, 1993, and, after approval of the system by the Governor, shall require its use by all spending units. The Auditor, treasurer, Board of Investments, secretary and every spending unit shall maintain their computer systems and data files in a standard format in conformity with the requirements of the centralized accounting system. Any system changes must be approved in advance of the change by the secretary. The Auditor, treasurer, Board of Investments, budget director and secretary of administration shall provide on-line interactive access to the daily records maintained by their offices.
WV Code § 5A-2-25 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2. Finance Division|§5A-2-25. System of Accounting to Be Certified to Legislative Auditor

The secretary shall certify the system of accounting and reporting installed pursuant to the provisions of this article, and any changes made therein, to the Legislative Auditor.
WV Code § 5A-2-32 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2. Finance Division|§5A-2-32. Submission of Requests, Amendments, Reports, etc., to Legislative Auditor; Misdemeanor Penalty for Noncompliance

(a) The provisions of section twenty-five of this article requiring the secretary to supply copies of the documents specified therein to the Legislative Auditor shall be strictly adhered to by the secretary.(b) Any failure by a secretary to comply with the provisions of subsection (a) of this section shall be a misdemeanor and, upon conviction thereof, the secretary shall be fined the sum of $1,000. This penalty shall be in addition to other penalties provided elsewhere in this article and other remedies provided by law.
WV Code § 5A-2-34 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2. Finance Division|§5A-2-34. Study of Centralized Accounting System

(a) The Legislature finds an examination of administration of the state's centralized accounting system is warranted to determine whether improvements are necessary to obtain optimal function and economical operation of the system, including, but not limited to, whether a transfer of responsibility for administration of the system is warranted or indicated to reach those ends. It is, therefore, the intent of the Legislature that appropriate public officials conduct a study of the centralized accounting system and provide the results of the study and any recommendations indicated for the improvement of the system to the Legislature for its consideration.(b) The Secretary of the Department of Administration, the Secretary of the Department of Revenue, the Secretary of the Department of Health and Human Resources, the Secretary of the Department of Transportation, the West Virginia Higher Education Policy Commission, the state Treasurer and the Auditor of the state shall conduct a study of the centralized accounting system for the purposes specified in subsection (a) of this section and for such other related purposes as they may agree are advisable. The study shall include the examination of the centralized accounting system by an independent consultant agreed upon by the Secretary of the Department of Administration and the Secretary of the Department of Revenue after consultation with the remainder of the public officials designated in this section to conduct the study. A report of the study and any resulting recommendations made by the public officials designated by this section to conduct the study shall be submitted to the Joint Committee on Government and Finance on or before December 1, 2005, and shall include the written report and any recommendations of the independent consultant.
WV Code § 5A-2A-1 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2A. Use of Alternative Fuels in State-Owned Vehicles|§5A-2A-1. Definitions

[Repealed.]
WV Code § 5A-2A-2 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2A. Use of Alternative Fuels in State-Owned Vehicles|§5A-2A-2. Purchase or Lease of Fleet Vehicles; Use of Alternative Fuels

[Repealed.]
WV Code § 5A-2A-3 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2A. Use of Alternative Fuels in State-Owned Vehicles|§5A-2A-3. Regulation of Compressed Natural Gas

[Repealed.]
WV Code § 5A-2A-4 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2A. Use of Alternative Fuels in State-Owned Vehicles|§5A-2A-4. Prohibition of Subsidies or Incentive Payments

[Repealed.]
WV Code § 5A-2B-1 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2B. Shared Services|§5A-2B-1. Shared Services Section Created; Purpose; Deputy Director

(a) There is hereby created within the Finance Division the Shared Services Section for the purpose of establishing centralized accounting and financial reporting services for state spending units.(b) The Shared Services Section shall be under the supervision of a deputy director, who shall be appointed by the Secretary of the Department of Administration and who shall, at a minimum, have:(1) A bachelor’s degree from an accredited four-year college or university;(2) Six years of full-time experience in finance or accounting, with two years of experience as an administrator or supervisor; and(3) Knowledge of generally accepted accounting principles and budgeting.(c) The Shared Services Section is authorized to employ necessary personnel, including, but not limited to, accountants, auditors, and procurement officers, to discharge the duties of this article.(d) The Shared Services Section shall provide, at a minimum, accounting, financial reporting, and budgeting services to spending units who enter into agreements pursuant to §5A-2B-3 of this code. The deputy director may charge a reasonable fee to spending units for the accounting and financial reporting services provided to agencies.
WV Code § 5A-2B-2 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2B. Shared Services|§5A-2B-2. Cost Analysis and Reporting

(a) On or before July 1, 2018, the Department of Administration shall develop a cost-performance assessment for use by each state spending unit to measure costs of that spending unit providing its own accounting and financial reporting services. (b) Beginning April 1, 2019, and each year thereafter, all state spending units shall report annually to the Shared Services Section information related to costs of providing accounting and financial reporting services based upon the metrics identified by the Shared Services Section in the cost-performance assessment. The deputy director shall evaluate the cost information provided by spending units to determine if the same services could be provided by the Shared Services Section at a lower cost and in a more efficient manner. (c) On or before July 1, 2019, the deputy director shall report to the Governor and the Joint Committee on Government and Finance the results of the cost-performance assessment documenting the amount each state spending unit incurs for accounting services, and make recommendations for providing the services through the Shared Services Section.(d) The deputy director shall report annually, on or before December 31 of each year, to the Governor and the Joint Committee on Government and Finance the cost savings and efficiencies resulting from providing accounting and financial reporting services by the Shared Services Section.(e) The Department of Administration is authorized to promulgate legislative rules, including emergency rules, to develop the assessment, any forms necessary for reporting costs, and any other information necessary pursuant to §29A-3-1 et seq. of this code.
WV Code § 5A-2B-3 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2B. Shared Services|§5A-2B-3. Applicability and Exemptions

(a) Those spending units with a cost-performance assessment greater than the baseline cost set by the Shared Services Section, as determined by the provisions set forth in §5A-2B-2 of this code, shall enter into an agreement with the Shared Services Section for the provision of accounting and financial services. (b) Any spending unit seeking accounting and financial reporting services may voluntarily request an agreement for the provision of accounting and financial reporting services by the Shared Services Section.(c) Those spending units with one full-time equivalent position or less dedicated to providing accounting and financial reporting services shall enter into an agreement with the deputy director of the Shared Services Section for the provision of accounting and financial reporting services, provided the deputy director determines the implementation of the agreement would be feasible and documents that the agreement will result in cost savings or efficiencies to the state.(d) Those spending units that fail to provide any required report or information to the Department of Administration necessary for the completion of any required federal report, including the single audit required by the Single Audit Act of 1984, P.L. 98-502, and the Single Audit Act Amendments of 1996, P.L. 104-156, as well as any subsequent amendments, by the deadlines established by the Department of Administration will be given a one-year probationary period with a plan of corrective action defined by the Department of Administration. (1) The plan of corrective action shall include defined benchmarks for completing all reports or information necessary for the consolidated annual financial report by the deadline in the next fiscal year. (2) If a spending unit fails to meet established deadlines by the end of the probationary period, the spending unit shall, at the deputy director’s discretion, enter into an agreement for the provision of accounting and financial reporting services by the Shared Services Section.(e) The deputy director may decline to enter into an agreement under this section only upon a determination that the complexities of providing accounting, financial reporting, and budgeting services to the spending unit exceed the expertise of the Shared Services Section and that developing that expertise would outweigh any potential cost savings to the state. (f) When a spending unit has entered into an agreement with the Shared Services Section for the provision of accounting and financial reporting services pursuant to subsection (a) of this section, the spending unit may cancel the agreement at the end of the fiscal year when documentation showing the spending unit can provide the services at a lower cost to the state is approved by the deputy director.
WV Code § 5A-2B-4 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 2B. Shared Services|§5A-2B-4. Special Revenue Fund; Payments Into Fund; Disbursements

There is created in the State Treasury a special revenue fund designated the Shared Services Section Fund. The fund consists of appropriations by the Legislature, funds received for services provided pursuant to this article, and any gifts, grants, or donations received. Expenditures from the fund shall be made by the deputy director for the purposes set forth in this article, and are not authorized from collections, but are to be made only in accordance with appropriation from the Legislature and in §12-3-1 et seq. of this code, and upon the fulfillment of the provisions of §11-2B-1 et seq. of this code.
WV Code § 5A-3-1a (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-1a. Prescription Drug Products

In addition to other provisions of this article, the division is authorized, on behalf of the Public Employees Insurance Agency, the schools of medicine of the state colleges and universities, the department of vocational rehabilitation and the Department of Health and Human Resources, to negotiate and enter into agreements directly with manufacturers and distributors whose prescription drug products are sold in the state for sole-source and multiple-source drugs to be paid for under a state program for eligible recipients. Such agreements shall provide for a rebate of a negotiated percentage of the total product cost to be paid by the manufacturer or distributor of a specific product. Each agency is authorized to establish, either singularly or together with other agencies, a drug formulary.Prescription drug products are included in the drug formulary only upon completion of the application to and approval of the division. Those products for which a rebate is successfully negotiated are automatically included in the drug formulary for a period of time coterminous with the negotiated rebate.If there has been a failure to negotiate or renew a rebate agreement for a specific prescription drug product, the pharmaceutical manufacturer of that product shall disclose to the division its most favorable pricing arrangements available to state and nonstate government purchasers. If the division determines that the product needs to be included in the drug formulary, with the approval of the agency the division shall establish the amount to be reimbursed for the product based upon the price information provided by the manufacturer. The determination as to whether a product should be included in the drug formulary is based on the product's efficiency, cost, medical necessity and safety. Any rebate returns, as a result of the provisions of this section regarding prescription drugs, shall be deposited in the General Revenue Fund.It is expressly recognized that no other entity may interfere with the discretion and judgment given to the single state agency that administers the state's Medicaid program. Therefore, the Department of Health and Human Resources is authorized to negotiate rebates as provided for in this section.
WV Code § 5A-3-2 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-2. Books and Records of Director

The director shall keep accurate books, accounts and records of all transactions of his or her division, and such books, accounts and records shall be public records, and shall at all proper times be available for inspection by any taxpayer of the state.
WV Code § 5A-3-3a (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-3a. Additional Exemptions From Purchasing Requirements

(a) The provisions of 5A-3-3(9) of this code do not apply to the Division of Emergency Management created by 15-5-1 et seq. of this code: Provided, That if work on a purchase or contract has been started by the Purchasing Division, on behalf of the Division of Emergency Management, prior to the effective date of this section, the Purchasing Division shall continue to perform services for the Division of Emergency Management on that purchase or contract until the contract is awarded or the purchase is made, or the Division of Emergency Management decides not to make the purchase or award the contract.(b) Notwithstanding any other provision of this code, the Agency for Surplus Property is hereby empowered to transfer funds generated from the sale of vehicles, other equipment, and commodities belonging to the West Virginia Division of Emergency Management to a special revenue account within the Division of Emergency Management entitled the West Virginia Division of Emergency Management, WV Interoperable Radio Project Account.
WV Code § 5A-3-3b (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-3b. Exemption of Facilities Providing Direct Patient Care Services That Are Managed, Directed, Controlled and Governed by the Secretary of the Department of Health and Human Resources

Notwithstanding any provisions of section one or three of this article to the contrary, the provisions of this article do not apply to facilities providing direct patient care services that are managed, directed, controlled and governed by the Secretary of the Department of Health and Human Resources: Provided, That on or before July 1, 2020, the Legislative Auditor shall audit the purchasing procedures of the facilities described in this section and report the results to the Joint Committee on Government and Finance on the effects of exempting said facilities from the provisions of this article, including, but not limited to, any realized cost savings and changes in purchasing policies resulting from such exemption.
WV Code § 5A-3-3c (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-3c. Exemptions From Purchasing Requirements for Contracts Entered Into as Part of Recovery From a Declared State of Emergency

(a) The provisions of this article do not apply to contracts entered into during a state of emergency declared by the Governor pursuant to §15-5-6 of this code, so long as the contract is directly and solely related to the recovery from the declared state of emergency. (b) The provisions of this article do not apply to the renewal of a contract entered into during a state of emergency declared pursuant to §15-5-6 of this code, if the contract is directly and solely related to the recovery from the declared state of emergency during which the contract was initially entered. For purposes of this subsection, recovery does not include permanent reconstruction after the initial state of emergency has ended.(c) The provisions of this article do not apply to the purchase of goods or services from the federal government, or an agency thereof, if the purchase of those goods and services is directly and solely related to the recovery from a state of emergency declared pursuant to §15-5-6 of this code.(d) To qualify for the exemption contained in this section, the Director of the Division of Homeland Security and Emergency Management must certify that the contract or purchase is directly and solely related to the recovery from a declared state of emergency and attach a copy of the proclamation issued by the Governor’s office to the certification. Such certifications shall be maintained by the Division of Homeland Security and Emergency Management until the contracts or purchase agreements have been fully executed.(e) For purposes of this section, “directly and solely related” means that the goods or services being purchased or contracted for will be used for recovery from the state of emergency only, and will not be used for any other purpose.
WV Code § 5A-3-5 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-5. Purchasing Section Standard Specifications -- Promulgation and Adoption by Director; Applicable to All Purchases

(a) The director shall promulgate and adopt standard specifications based on scientific and technical data for appropriate commodities and services, which shall establish the quality to which commodities to be purchased and services to be contracted for by the state must conform.(b) Standard specifications shall apply to every future purchase of or contract for the commodities or services described in the specifications and shall include information relating to the cost of maintenance and expected life of the commodity if the director determines there are nationally accepted industry standards for the commodity.(c) No purchases by any spending unit may be exempt from compliance with the standard specifications so established, but the director may exempt the purchase of particular items from the standard specifications if it is considered necessary and advisable.(d) The director shall update the standard specifications, as necessary.
WV Code § 5A-3-6 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-6. Purchasing Section Standard Specifications -- Advisers From Spending Units

The secretary may from time to time request any official or employee of any spending unit to aid and advise the director in formulating, revising or amending the schedule of standard specifications provided for in section five of this article. Such official or employee shall act at the request of the secretary and shall be entitled to receive his necessary expenses incurred in compliance therewith, but shall receive no additional compensation therefor.
WV Code § 5A-3-7 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-7. Director to Advise With Heads of State and Other Institutions Producing Commodities, Services and Printing

The director shall advise with the heads of the various state and other institutions producing commodities, services and printing, with the view to making these articles suitable for the needs of state spending units. Notwithstanding any provision of this code to the contrary, in the event of conflict between state and other institutions producing commodities, services and printing with preference in accordance with the code, the director shall determine which institution shall provide a commodity, service or printing, basing such determination on quality, price and the efficient and economical operation of state government.
WV Code § 5A-3-8 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-8. Facilities of Division Available to Local Governmental Bodies

The director shall make available the facilities and services of his or her division to counties, county schools, municipalities, urban mass transportation authorities, created pursuant to §8-27-1 et seq. of this code, mass transportation divisions of county and municipal governments, fire departments, and other local governmental bodies within this state. The actual expenses incurred thereby shall be paid by the local governmental body.
WV Code § 5A-3-8a (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 3. Purchasing Division|§5A-3-8a. Facilities of Division Available to Volunteer Fire Departments and Emergency Medical Services

The director shall make available the facilities and services of his or her division to fire departments and companies, including volunteer and part-volunteer departments and companies, as well as to emergency medical services agencies that are designated to provide emergency response by one or more county emergency dispatch centers. The director shall provide, whether by legislative rule proposed pursuant to §29-3-1 et seq. of this code or other agreement entered into between the director and another governmental body or agency of the state, for the implementation of this section.