55 ILCS 5/3-5025
2021 Illinois Compiled Statutes|Chapter 55 - COUNTIES|55 ILCS 5/ - Counties Code.|Article 3 - Officers And Employees

 (from Ch. 34, par. 3-5025)Sec. 3-5025.     Books.     Every recorder shall keep the following books:1. An entry book, in which he or she shall, immediately on the receipt  of any instrument to be recorded or filed, enter, in the order of its  reception, the names of the parties thereto, its date, the day of the  month, hour and year of receiving the same, and a brief description of  the premises, indorsing upon each instrument a number corresponding with  the number of such entry.2. A grantor's index, in which shall be entered the name of each  grantor, in alphabetical order, the name of the grantee, date of the  instrument, time of receipt, kind of instrument, consideration, the book  and page in which it is recorded, or the number under which it is filed,  and a brief description of the premises.3. A grantee's index, in which shall be entered the name of each  grantee, in alphabetical order, the name of the grantor, date of the  instrument, time of receipt, kind of instrument, consideration, the book  and page in which it is recorded, or the number under which it is filed,  and a brief description of the premises.4. An index to each book of record, in which shall be entered,  in alphabetical order, the name of each grantor and grantee, and the  page in which the instrument is recorded.5. When required by the county board, an abstract book, which  shall show by tracts every conveyance or incumbrance recorded, the date  of the instrument, time of filing the same, the book and page where the  same is recorded; which book shall be so kept as to show a true chain of  title to each tract and the incumbrances thereon, as shown by the  records of his office.6. An index to recorded maps, plats and subdivisions, such index  to be made by description of land mapped, or subdivided by range,  township, Section, quarter-section, etc.7. An index showing in alphabetical order the names of the  parties against whom judgments have been rendered or made and  transcripts or memoranda of such judgments have been  recorded, and the parties named in notices recorded pursuant to Section  1 of "An Act concerning constructive notice of condemnation proceedings,  proceedings to sell real property of decedents to pay  debts, or other suits seeking equitable relief involving real  property, and proceedings in bankruptcy" approved June 11, 1917, as amended.8. An index of all ordinances, petitions, assessment rolls, orders,  judgments or other documents filed or recorded in respect of any drainage  or special assessment matter sufficient to enable the public to identify  all tracts involved therein and to locate all the documents which have been  filed or recorded.  The recorder may solicit the assistance of the State  Records Commission in organizing and indexing these documents.Any recorder may install or contract for the use of a computerized  system that will permit automated entry and indexing, alphabetically by  document, of instruments filed in his or her office and that will provide both  quick search and retrieval of such entries and hard copy print output,  whether on paper, optical disk media, or microfilm, of such entries as  indexed.  If such a computerized system has been in use in his or her office  for at least 6 months and the recorder determines that it provides accurate and  reliable indices that may be stored as permanent records, more quickly and  efficiently than the system previously used, the recorder may thereafter  discontinue the use of the manual system and use only the computerized system  for such indices.  In that event, references in this Division to books, records  or forms as relate to such indices are intended to encompass and refer to the  computer system and all materials and forms directly related to that system and  its proper use.This Section is subject to the Local Records Act.    (Source: P.A. 88-661, eff. 9-16-94.)