reglab/housing_qa huggingface dataset:
WA Rev Code § 40.07.020 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.07 - Management and Control of State Publications.|40.07.020 - Definitions.

RCW 40.07.020 Definitions.The terms defined in this section shall have the meanings indicated when used in this chapter.(1) "Director" means the director of financial management.(2) "State agency" includes every state office, department, division, bureau, board, commission, committee, higher education institution, community college, and agency of the state and all subordinate subdivisions of such agencies in the executive branch financed in whole or in part from funds held in the state treasury, but does not include the offices of executive officials elected on a statewide basis, agricultural commodity commissions, the legislature, the judiciary, or agencies of the legislative or judicial branches of state government.(3)(a) "State publication" means publications of state agencies and shall include any annual and biennial reports, any special report required by law, state agency newsletters, periodicals and magazines, and other printed informational material intended for general dissemination to the public or to the legislature.(b) "State publication" may include such other state agency printed informational material as the director may prescribe by rule or regulation, in the interest of economy and efficiency, after consultation with the governor, the state librarian, and any state agencies affected.(c) "State publication" does not include:(i) Business forms, preliminary draft reports, working papers, or copies of testimony and related exhibit material prepared solely for purposes of a presentation to a committee of the state legislature;(ii) Typewritten correspondence and interoffice memoranda, and staff memoranda and similar material prepared exclusively as testimony or exhibits in any proceeding in the courts of this state, the United States, or before any administrative entity;(iii) Any notices of intention to adopt rules under RCW 34.05.320;(iv) Publications relating to a multistate program financed by more than one state or by federal funds or private subscriptions; or(v) News releases sent exclusively to the news media.(4) "Print" includes all forms of reproducing multiple copies with the exception of typewritten correspondence and interoffice memoranda.[ 1989 c 175 § 86; 1979 c 151 § 50; 1977 ex.s. c 232 § 2.]NOTES:Effective date—1989 c 175: See note following RCW 34.05.010.
WA Rev Code § 40.07.030 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.07 - Management and Control of State Publications.|40.07.030 - Reports—Where filed—Review of state publications—Duties of agency head with respect to publications—Guidelines for publications—Director's duties.

RCW 40.07.030 Reports—Where filed—Review of state publications—Duties of agency head with respect to publications—Guidelines for publications—Director's duties.(1) Any annual, biennial, or special report required to be made by any state officer, board, agency, department, commissioner, regents, trustees, or institution to the governor or to the legislature may be typewritten and a copy shall be filed with the governor, or the governor's designee, and the legislature as the law may require. An additional copy shall be filed with the state library as a public record.(2) The director or the director's designee may selectively review state publications in order to determine if specific state publications are economically and effectively contributing to the accomplishment of state agency program objectives. The director or the director's designee shall provide general guidelines as to the number of copies to be printed for use or distribution by the issuing agency and any public or other distribution under chapter 40.06 RCW as now or hereafter amended, or other applicable directives.(3) No agency head shall recommend a state publication for printing and distribution, other than those required by law, unless the benefits from the publication and distribution thereof to the citizens and taxpayers of this state clearly exceed the costs of preparation, printing, and distribution.(4) The director, after consultation with affected agencies, shall prepare and publish guidelines for use by state agencies in determining and evaluating the benefits and costs of current and proposed state publications. All state agencies shall evaluate each new state publication they propose and shall annually evaluate each continuing state publication they produce in accordance with the guidelines published by the director.(5) The director shall, after consultation with affected state agencies, also provide by general rules and regulations for overall control of the quality of the printing of state publications. Necessary publications are to be prepared and printed in the most economic manner consistent with effectiveness and achievement of program objectives.[ 1977 ex.s. c 232 § 3.]
WA Rev Code § 40.07.040 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.07 - Management and Control of State Publications.|40.07.040 - Duties of the governor.

RCW 40.07.040 Duties of the governor.(1) The governor or the governor's designee shall take such other action as may be necessary to maximize the economy, efficiency, and effectiveness of state publications and to do so may eliminate, consolidate, or simplify state agency publications.(2) Nothing in this chapter shall be construed in any way as restricting public access to public records or the public right to copy such records as provided by chapter 42.56 RCW.[ 2005 c 274 § 276; 1977 ex.s. c 232 § 4.]
WA Rev Code § 40.07.060 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.07 - Management and Control of State Publications.|40.07.060 - Notification—Removal from mailing lists, exceptions—Mailing rates.

RCW 40.07.060 Notification—Removal from mailing lists, exceptions—Mailing rates.Each state agency shall at least once each biennium notify the addressees of each state publication in or with that publication that they may be removed from the mailing list by notifying the originating agency. Mailings required by a state or federal statute, rule, or regulation, those maintained by an institution of higher education for official fund-raising or curriculum offerings, bulk mailings addressed to "occupant" or a similar designation, and paid subscriptions are excluded from the provisions of this paragraph.All publications shall be distributed or mailed at the lowest available rate.[ 1977 ex.s. c 232 § 6.]
WA Rev Code § 40.07.070 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.07 - Management and Control of State Publications.|40.07.070 - Advertising in state publications—Prerequisites for advertisers.

RCW 40.07.070 Advertising in state publications—Prerequisites for advertisers.A state agency may not accept advertising for placement in a state publication unless the advertiser: (1) Has obtained a certificate of registration from the department of revenue under chapter 82.32 RCW; and (2) if the advertiser is not otherwise obligated to collect and remit Washington retail sales tax or use tax, the advertiser either (a) agrees to voluntarily collect and remit the Washington use tax upon all sales to Washington consumers, or (b) agrees to provide to the department of revenue, no less frequently than quarterly, a listing of the names and addresses of Washington customers to whom sales were made. This section does not apply to advertising that does not offer items for sale or to advertising that does not solicit orders for sales.[ 1993 c 74 § 1.]NOTES:Effective date—1993 c 74: "This act is necessary for the immediate preservation of the public peace, health, or safety, or support of the state government and its existing public institutions, and shall take effect July 1, 1993." [ 1993 c 74 § 2.]
WA Rev Code § 40.10.010 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.10 - Microfilming of Records to Provide Continuity of Civil Government.|40.10.010 - Essential records—Designation—List—Security and protection—Reproduction.

RCW 40.10.010 Essential records—Designation—List—Security and protection—Reproduction.In order to provide for the continuity and preservation of civil government, each elected and appointed officer of the state shall designate those public documents which are essential records of his or her office and needed in an emergency and for the reestablishment of normal operations after any such emergency. A list of such records shall be forwarded to the state archivist on forms prescribed by the state archivist. This list shall be reviewed at least annually by the elected or appointed officer to insure its completeness. Any changes or revisions following this review shall be forwarded to the state archivist. Each such elected and appointed officer of state government shall insure that the security of essential records of his or her office is by the most economical means commensurate with adequate protection. Protection of essential records may be by vaulting, planned or natural dispersal of copies, or any other method approved by the state archivist. Reproductions of essential records may be by photo copy, magnetic tape, microfilm, or other method approved by the state archivist. Local government offices may coordinate the protection of their essential records with the state archivist as necessary to provide continuity of local government under emergency conditions.[ 2011 c 336 § 816; 1982 c 36 § 1; 1973 c 54 § 1; 1963 c 241 § 1.]NOTES:Severability—1973 c 54: "If any provision of this 1973 amendatory act, or its application to any person or circumstance is held invalid, the remainder of the act, or the application of the provision to other persons or circumstances is not affected." [ 1973 c 54 § 6.]
WA Rev Code § 40.10.020 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.10 - Microfilming of Records to Provide Continuity of Civil Government.|40.10.020 - Essential records—Reproduction and storage—Coordination of protection program—Fees.

RCW 40.10.020 Essential records—Reproduction and storage—Coordination of protection program—Fees.The state archivist is authorized to reproduce those documents designated as essential records by the several elected and appointed officials of the state and local government by microfilm or other miniature photographic process and to assist and cooperate in the storage and safeguarding of such reproductions in such place as is recommended by the state archivist with the advice of the *director of community, trade, and economic development. The state archivist shall coordinate the essential records protection program and shall carry out the provisions of the state emergency plan as they relate to the preservation of essential records. The state archivist is authorized to charge the several departments of the state and local government the actual cost incurred in reproducing, storing and safeguarding such documents: PROVIDED, That nothing herein shall authorize the destruction of the originals of such documents after reproduction thereof.[ 1995 c 399 § 58; 1986 c 266 § 45; 1985 c 7 § 106; 1982 c 36 § 2; 1973 c 54 § 2; 1963 c 241 § 2.]NOTES:*Reviser's note: The "director of community, trade, and economic development" was renamed the "director of commerce" by 2009 c 565.Severability—1986 c 266: See note following RCW 38.52.005.
WA Rev Code § 40.14.010 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.14 - Preservation and Destruction of Public Records.|40.14.010 - Definition and classification of public records.

RCW 40.14.010 Definition and classification of public records.As used in this chapter, the term "public records" shall include any paper, correspondence, completed form, bound record book, photograph, film, sound recording, map drawing, machine-readable material, compact disc meeting current industry ISO specifications, or other document, regardless of physical form or characteristics, and including such copies thereof, that have been made by or received by any agency of the state of Washington in connection with the transaction of public business, and legislative records as described in RCW 40.14.100.For the purposes of this chapter, public records shall be classified as follows:(1) Official public records shall include all original vouchers, receipts, and other documents necessary to isolate and prove the validity of every transaction relating to the receipt, use, and disposition of all public property and public income from all sources whatsoever; all agreements and contracts to which the state of Washington or any agency thereof may be a party; all fidelity, surety, and performance bonds; all claims filed against the state of Washington or any agency thereof; all records or documents required by law to be filed with or kept by any agency of the state of Washington; all legislative records as defined in RCW 40.14.100; and all other documents or records determined by the records committee, created in RCW 40.14.050, to be official public records.(2) Office files and memoranda include such records as correspondence, exhibits, drawings, maps, completed forms, or documents not above defined and classified as official public records; duplicate copies of official public records filed with any agency of the state of Washington; documents and reports made for the internal administration of the office to which they pertain but not required by law to be filed or kept with such agency; and other documents or records as determined by the records committee to be office files and memoranda.[ 1996 c 71 § 1; 1982 c 36 § 3; 1981 c 32 § 4; 1971 ex.s. c 102 § 1; 1957 c 246 § 1.]
WA Rev Code § 40.14.022 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.14 - Preservation and Destruction of Public Records.|40.14.022 - Division of archives and records management—Imaging account.

RCW 40.14.022 Division of archives and records management—Imaging account.The imaging account is created in the custody of the state treasurer. All receipts collected under RCW 40.14.020(8) for contract imaging, micrographics, reproduction, and duplication services provided by the division of archives and records management must be deposited into the account, and expenditures from the account may be used only for these purposes. Only the secretary of state or the secretary's designee may authorize expenditures from the account. The account is subject to allotment procedures under chapter 43.88 RCW, but an appropriation is not required for expenditures.[ 2003 c 163 § 2.]
WA Rev Code § 40.14.024 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.14 - Preservation and Destruction of Public Records.|40.14.024 - Division of archives and records management—Local government archives account.

RCW 40.14.024 Division of archives and records management—Local government archives account.The local government archives account is created in the state treasury. All receipts collected by the county auditors under RCW 40.14.027 and 36.22.175 for local government services, such as providing records schedule compliance, security microfilm inspection and storage, archival preservation, cataloging, and indexing for local government records and digital data and access to those records and data through the regional branch archives of the division of archives and records management, must be deposited into the account, and expenditures from the account may be used only for these purposes. Any amounts deposited in the account in accordance with RCW 36.22.175(4) may only be expended for the purposes authorized under that provision as follows: No more than fifty percent of funding may be used for the attorney general's consultation program and the state archivist's training services, and the remainder is to be used for the competitive grant program.[ 2017 c 303 § 5; 2008 c 328 § 6005; 2003 c 163 § 3.]NOTES:Part headings not law—Severability—Effective date—2008 c 328: See notes following RCW 43.155.050.
WA Rev Code § 40.14.025 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.14 - Preservation and Destruction of Public Records.|40.14.025 - Division of archives and records management—Allocation of costs of services—Public records efficiency, preservation, and access account.

RCW 40.14.025 Division of archives and records management—Allocation of costs of services—Public records efficiency, preservation, and access account.(1) The secretary of state and the director of financial management shall jointly establish a procedure and formula for allocating the costs of services provided by the division of archives and records management to state agencies. The total amount allotted for services to state agencies shall not exceed the appropriation to the *archives and records management account during any allotment period.(2) There is created the public records efficiency, preservation, and access account in the state treasury which shall consist of all fees and charges collected under this section. The account shall be appropriated exclusively for the payment of costs and expenses incurred in the operation of the division of archives and records management as specified by law.[ 2011 1st sp.s. c 50 § 932; 2003 c 163 § 1; 1996 c 245 § 3; 1991 sp.s. c 13 § 5; 1985 c 57 § 22; 1981 c 115 § 4.]NOTES:*Reviser's note: The "archives and records management account" was changed to the "public records efficiency, preservation, and access account" by 2011 1st sp.s. c 50 § 932.Effective dates—2011 1st sp.s. c 50: See note following RCW 15.76.115.Effective date—1996 c 245: "This act takes effect on July 1, 1996." [ 1996 c 245 § 5.]Effective dates—Severability—1991 sp.s. c 13: See notes following RCW 18.08.240.Effective date—1985 c 57: See note following RCW 18.04.105.Effective date—1981 c 115: See note following RCW 40.14.020.
WA Rev Code § 40.14.030 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.14 - Preservation and Destruction of Public Records.|40.14.030 - Transfer to state archives—Certified copies, cost—Public disclosure.

RCW 40.14.030 Transfer to state archives—Certified copies, cost—Public disclosure.(1) All public records, not required in the current operation of the office where they are made or kept, and all records of every agency, commission, committee, or any other activity of state government which may be abolished or discontinued, shall be transferred to the state archives so that the valuable historical records of the state may be centralized, made more widely available, and insured permanent preservation: PROVIDED, That this section shall have no application to public records approved for destruction under the subsequent provisions of this chapter.When so transferred, copies of the public records concerned shall be made and certified by the archivist, which certification shall have the same force and effect as though made by the officer originally in charge of them. Fees may be charged to cover the cost of reproduction. In turning over the archives of his or her office, the officer in charge thereof, or his or her successor, thereby loses none of his or her rights of access to them, without charge, whenever necessary.(2) Records that are confidential, privileged, or exempt from public disclosure under state or federal law while in the possession of the originating agency, commission, board, committee, or other entity of state or local government retain their confidential, privileged, or exempt status after transfer to the state archives unless the archivist, with the concurrence of the originating jurisdiction, determines that the records must be made accessible to the public according to proper and reasonable rules adopted by the secretary of state, in which case the records may be open to inspection and available for copying after the expiration of seventy-five years from creation of the record. If the originating jurisdiction is no longer in existence, the archivist shall make the determination of availability according to such rules. If, while in the possession of the originating agency, commission, board, committee, or other entity, any record is determined to be confidential, privileged, or exempt from public disclosure under state or federal law for a period of less than seventy-five years, then the record, with the concurrence of the originating jurisdiction, must be made accessible to the public upon the expiration of the shorter period of time according to proper and reasonable rules adopted by the secretary of state.[ 2011 c 336 § 817; 2003 c 305 § 1; 1957 c 246 § 3.]NOTES:Columbia River boundary compact, transfer of records to division of archives: RCW 43.58.070.
WA Rev Code § 40.14.040 (2021)
2021 Revised Code of Washington|Title 40 - Public Documents, Records, and Publications|Chapter 40.14 - Preservation and Destruction of Public Records.|40.14.040 - Records officers—Designation—Powers and duties.

RCW 40.14.040 Records officers—Designation—Powers and duties.Each department or other agency of the state government shall designate a records officer to supervise its records program and to represent the office in all contacts with the records committee, hereinafter created, and the division of archives and records management. The records officer shall:(1) Coordinate all aspects of the records management program.(2) Inventory, or manage the inventory, of all public records at least once during a biennium for disposition scheduling and transfer action, in accordance with procedures prescribed by the state archivist and state records committee: PROVIDED, That essential records shall be inventoried and processed in accordance with chapter 40.10 RCW at least annually.(3) Consult with any other personnel responsible for maintenance of specific records within his or her state organization regarding records retention and transfer recommendations.(4) Analyze records inventory data, examine and compare divisional or unit inventories for duplication of records, and recommend to the state archivist and state records committee minimal retentions for all copies commensurate with legal, financial, and administrative needs.(5) Approve all records inventory and destruction requests which are submitted to the state records committee.(6) Review established records retention schedules at least annually to insure that they are complete and current.(7) Exercise internal control over the acquisition of filming and file equipment.If a particular agency or department does not wish to transfer records at a time previously scheduled therefor, the records officer shall, within thirty days, notify the archivist and request a change in such previously set schedule, including his or her reasons therefor.[ 2011 c 336 § 818; 1982 c 36 § 4; 1979 c 151 § 51; 1973 c 54 § 3; 1957 c 246 § 4.]