reglab/housing_qa huggingface dataset:
RI Gen L § 42-8-24 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8 - Department of State|Section 42-8-24 - Permanent commission on government information.

§ 42-8-24. Permanent commission on government information.(a) Creation. There is hereby created a permanent state commission on government information.(b) Composition. The commission shall consist of ten (10) members: one of whom shall be the governor, or designee; one of whom shall be the secretary of state, or designee; one of whom shall be from the house of representatives, to be appointed by the speaker; one to be appointed jointly by the minority leaders of the house and senate; one of whom shall be from the senate, to be appointed by the president of the senate; one of whom shall be the Director of State Library Services, or designee; four (4) of whom shall be public members, one to be appointed by the governor, one to be appointed by the secretary of state, one to be appointed by the speaker of the house of representatives, and one to be appointed by the president of the senate.(c) Purpose. The purpose of said commission shall be to develop and recommend to the general assembly and the secretary of state the implementation of government information systems that are readily accessible to the public, coordinate information exchanges between state agencies and develop training programs for state employees in the use of new technologies.(d) Election of chairperson. The commission will elect a chairperson from its members.(e) Compensation. The members shall receive no compensation for their service.(f) Facilitation of purposes. All departments and agencies of the state shall provide any advice, information, documentation and records as the commission deems necessary to facilitate the purposes of this section.History of Section.P.L. 1992, ch. 29, § 2; P.L. 2001, ch. 180, § 93; P.L. 2004, ch. 6, § 38.
RI Gen L § 42-8.1-1 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-1 - Short title.

§ 42-8.1-1. Short title.This chapter shall be known as the "State Archives and Historical Records Act".History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-3 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-3 - State archives created.

§ 42-8.1-3. State archives created.(a) There shall be an establishment known as "the archives of the state of Rhode Island", also referred to in this chapter as "the state archives" or "the division".(b) The state archives shall be a division of the department of state, as mandated by § 42-8-19.(c) Except as provided by §§ 42-10-9 and 38-3-6, the division shall be the official custodian and trustee for the state of all public records of permanent historical, legal or other value, regardless of physical form or characteristics, which are transferred to it from any public office of the state or any political subdivision thereof.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-4 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-4 - Officers.

§ 42-8.1-4. Officers.(a) The chief administrative officer of the division shall be the state archivist.(b) The state archivist shall be appointed by the secretary of state:The archivist shall be appointed based upon the professional qualifications required to perform the duties and responsibilities of the office of archivist. The archivist may be removed by the secretary of state.(c) There shall be in the division a deputy state archivist who shall be appointed by the secretary of state and who shall serve at the pleasure of the secretary of state. The deputy archivist shall perform such functions as the archivist shall designate. During any absence or disability of the archivist, the deputy archivist shall act as archivist. In the event of a vacancy in the office of the state archivist, the deputy archivist shall act as archivist until an archivist is appointed under subsection (b) of this section.(d) The state archivist and deputy state archivist shall be compensated at a salary to be determined by the secretary of state, which salary shall be reviewed and approved by the department of administration.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-6 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-6 - Personnel and services.

§ 42-8.1-6. Personnel and services.(a) The secretary of state is authorized to select, appoint and employ such unclassified officers and employees, as are necessary to perform the functions of the archivist and the division.(b) The secretary of state is authorized to obtain the services of experts and consultants as necessary for the performance of the functions of the archivist and the division.(c) The state archivist, in carrying out the functions of the archivist or the division, is authorized to utilize the services of officials, officers, and other personnel in other agencies of the state and its political subdivisions, with the consent of the head of the agency concerned.(d) The state archivist is authorized to accept and utilize voluntary and uncompensated services.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-8 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-8 - Protection of records.

§ 42-8.1-8. Protection of records.The division of state archives and every other custodian of public records shall carefully protect and preserve them from deterioration, mutilation, loss, or destruction and, whenever advisable, shall cause them to be properly repaired and restored.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-9 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-9 - Access to public records.

§ 42-8.1-9. Access to public records.The state archivist in person or through a deputy, shall have the right of reasonable access to all public records in the state, or any public offices of the state or any city, municipality, district or political subdivision thereof, and research, with a view to securing their safety and determining the measures necessary to secure their preservation and conservation.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-10 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-10 - Determination of value.

§ 42-8.1-10. Determination of value.Every public officer who has public records in his or her custody shall consult periodically with the state archivist together with the state auditor, and the attorney general, and those officers shall determine whether the records in question are of permanent legal or historical value. Those records unanimously determined not to be of permanent legal or historical value shall be disposed of by such method as specified by § 38-3-6. A list of all records so disposed of, together with a statement certifying compliance with § 38-3-6, signed by the archivist, shall be filed and preserved in the office from which the records were drawn. Public records in the custody of the state archivist with the approval of the secretary of state may be disposed of upon a similar determination by the attorney general, the auditor general, and the head of the agency from which the records were received or its legal successor.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-11 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-11 - Transfer of records to archives.

§ 42-8.1-11. Transfer of records to archives.(a) Those records deemed by the public officer having custody thereof to be unnecessary for the transaction of the business of his or her office and yet deemed by the public records administrator, attorney general, or the auditor general and the state archivist to be of permanent or historical value, may be transferred, with the consent of the state archivist, to the custody of the division of state archives. A list of all records so transferred, together with a statement certifying compliance with the provisions of this chapter signed by the state archivist, shall be preserved in the files of the office from which the records were drawn and in the files of the division.(b) Items in the care, custody, and trusteeship of the state archivist which are not records as defined by chapter 2 of title 38 and items which are not records which are proposed for disposition but determined to be of historical or museum interest or value by the state archivist may be transferred to the custody of the Rhode Island historical society or other local historical societies.(c) Qualified researchers, scholars and students and other appropriate persons performing qualified research shall have the right of reasonable access to all records in the custody of the state archivist for purposes of historical reference, research, and information, subject to provisions of chapter 2 of title 38. Copies of records, having historical, or museum interest or value shall be furnished by the state archivist upon request of any person, society, state agency or political subdivision, subject to restraints of standard archival practices.(d) In the event of disagreement as to the custody of any records as defined in § 38-3-6, the archivist with the advice of the attorney general and auditor general shall make final and conclusive determination, and order and direct custody accordingly per § 38-3-6.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-12 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-12 - Violations.

§ 42-8.1-12. Violations.(a) The state archivist shall, whenever he or she finds that any provisions of this title have been or are being violated, inform in writing the head of the agency concerned of the violations and make recommendations regarding means of correcting them. Unless corrective measures satisfactory to the archivist are inaugurated within a reasonable time, the archivist shall submit a written report thereon to the governor, and the general assembly.(b) The attorney general, on behalf of the state and the division of state archives, may replevin any public records which were formerly part of the state of Rhode Island's records.History of Section.P.L. 1989, ch. 341, § 1; P.L. 1990, ch. 55, § 1.
RI Gen L § 42-8.1-13 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-13 - Legal status of reproductions.

§ 42-8.1-13. Legal status of reproductions.(a) When any copy or reproduction, furnished under the terms hereof, is authenticated by the official seal and certified by the state archivist, the copy or reproduction shall be admitted in evidence equally with the original from which it was made.(b) The state archivist or any other public officer of the state or any city, municipality, district, or legal subdivision thereof may cause any or all public records, papers, or documents kept by him or her to be photographed, microphotographed, or reproduced on film or non-erasable optical disc or through other processes which accurately reproduce or form a durable medium for reproducing and preserving the original records. These reproduction processes shall comply with the standards approved for the reproduction of permanent records under § 38-3-5.1. These photographs, microphotographs, photographic films, optical discs or other reproductions shall be deemed to be original records for all purposes including introductions in evidence in all courts or administrative agencies. A transcript, exemplification, or certified copy thereof, for all purposes recited in this section, shall be deemed to be a transcript, exemplification, or certified copy of the original.(c) Whenever these photographs, microphotographs, or reproductions on film or non-erasable optical discs, or other reproductions properly certified, are placed in conveniently accessible files and provisions made for preserving, examining, and using the same, any public officer may cause the original records from which the reproductions have been made, or any part thereof, to be disposed of according to methods prescribed by §§ 38-1-10 and 38-3-6. These copies shall be certified by their custodian as true copies of the originals before the originals are destroyed or lost, and the copies so certified shall have the same force and effect as the originals, provided the copies meet the standards established under § 42-8-4. Copies of public records transferred from the office of their origin to the division, when certified by the state archivist or the deputy archivist, shall have the same legal force and effect as if certified by the original custodian of the records.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-14 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-14 - Limitation on liability.

§ 42-8.1-14. Limitation on liability.With respect to letters and other intellectual productions (exclusive of material copyrighted or patented) after they come into the custody or possession of the state archivist, neither the division, the state, nor its agents shall be liable for any infringement of literary priority rights or analogous rights arising thereafter out of use of the materials for display, inspection, research, reproduction, or other purposes.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-15 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-15 - Copying and authenticating charges.

§ 42-8.1-15. Copying and authenticating charges.The archivist may charge a fee set to recover the costs for making or authenticating copies or reproductions of materials transferred to his or her custody. This fee shall be fixed by the secretary of state, at a level which will recover, so far as practicable, all elements of the above costs, and may include increments for the estimated replacement cost of equipment.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-16 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-16 - Annual report.

§ 42-8.1-16. Annual report.The secretary of state shall submit for the public records administrator, all general office holders, the governor and the general assembly an annual report concerning the administration of functions of the archivist and the division.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-17 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-17 - Duties of agencies.

§ 42-8.1-17. Duties of agencies.It shall be the duty of each agency of the state and political subdivision thereof to:(1) Cause to be made and preserved records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and designed to furnish the information necessary to protect the legal rights of the government and of the persons directly affected by agency's activities;(2) Cooperate fully with the division in complying with the provisions of this chapter;(3) Establish and maintain an active and continuing program for the preservation of records of permanent legal or historical value and assist the division to implement the provisions of this chapter;(4) Establish necessary safeguards against the removal or loss of records. These safeguards shall include notification to all officials and employees of the agency that no records in the custody of the agency are to be alienated or destroyed except in accordance with the provisions of this chapter, §§ 38-1-10 and 38-3-6;(5) Designate an agency records officer who shall establish and operate an archives and records management program for the agency in cooperation with the division of state archives and the public records administration. This officer may also serve as the agency forms management representative as required by § 42-84-5.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-18 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-18 - Penalties.

§ 42-8.1-18. Penalties.Any officer or employee who violates the provisions of this chapter is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding one thousand dollars ($1,000) or by imprisonment for not more than one year.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-19 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-19 - Severability.

§ 42-8.1-19. Severability.The invalidity of any section or part or portion of this chapter shall not affect the validity of the remaining sections or parts thereof.History of Section.P.L. 1989, ch. 341, § 1.
RI Gen L § 42-8.1-20 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.1 - State Archives|Section 42-8.1-20 - Rhode Island Historical Records Trust established.

§ 42-8.1-20. Rhode Island Historical Records Trust established.(a) There is hereby established a special fund to be known as the Rhode Island Historical Records Trust (hereinafter called Trust).(b) There is hereby imposed an additional assessment of four dollars ($4.00) for every instrument filed for recording pursuant to §§ 33-22-21 and 34-13-7.(c) On the first of every month, the municipal clerk shall transmit to the state archives three dollars ($3.00) of the additional assessment collected under subsection (b) of this section for deposit in the Rhode Island Historical Records Trust. The remaining one dollar ($1.00) of each such additional assessment shall remain with the local government and be deposited in a local Historical Records Trust.(d) All monies retained by a local government shall be placed in a Historical Record Trust Fund maintained by the local government. The expenditure of these monies shall be restricted solely to the preservation of public records of historical value maintained by the municipal clerk or by a municipal archives.(e) Use of these funds by the state archives shall be for the development and ongoing maintenance of a full-time local government records management program component and the state archives and records program. Such program shall be responsible for providing aid, advice, and assistance to all local governments of this State concerning the proper management and preservation of the public records in their custody or care, as required by other provisions of statute. Funds shall be expended to support administrative and other costs associated with the provision of consultative and technical services including, but not limited to, educational programming, micrographics services, and ongoing storage and preservation of local government records.(f) All monies received by the General Treasurer and other moneys appropriated or received for the purposes stated in subsection (b) above shall be deposited in a restricted account which shall be administered by the state archives.(g) Each year the state archives shall review and make recommendations on a proposed operational and expenditure plan for the RI Historical Records Trust.History of Section.P.L. 1993, ch. 385, § 3; P.L. 1993, ch. 417, § 3; P.L. 2003, ch. 376, art. 31, § 1; P.L. 2007, ch. 73, art. 36, § 1; P.L. 2007, ch. 508, § 1.
RI Gen L § 42-8.2-1 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.2 - State Register|Section 42-8.2-1 - Definitions.

§ 42-8.2-1. Definitions.For the purpose of this chapter, the following words shall have the meanings ascribed to them in this section:(1)"Document" means a gubernatorial proclamation or executive order and an order, regulation, rule, certificate, license or similar instrument, issued, prescribed or promulgated by a state agency, or any proposed administrative rule or regulation;(2)"Office" means the office of the secretary of state;(3)"Person" means an individual, partnership, association or corporation;(4)"State agency" means an executive department, independent board, bureau, agency, institution, commission or separate office of the executive or legislative branch of government but not the judicial branch of government.History of Section.P.L. 1992, ch. 264, § 1.
RI Gen L § 42-8.2-2 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.2 - State Register|Section 42-8.2-2 - Custody and printing of state agency documents.

§ 42-8.2-2. Custody and printing of state agency documents.The secretary of state is charged with the custody and with the prompt and uniform printing and distribution of the documents required or authorized to be published by this chapter.History of Section.P.L. 1992, ch. 264, § 1.
RI Gen L § 42-8.2-3 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.2 - State Register|Section 42-8.2-3 - Filing documents with secretary of state.

§ 42-8.2-3. Filing documents with secretary of state.The original and one certified copy of a document required to be published pursuant to § 42-8.2-5 hereof shall be filed with the secretary of state, who, upon receipt of said document, shall record thereon the date and time of said filing. Upon filing, at least one copy shall be immediately available for public inspection in the office. The office shall immediately transmit to the administrative committee of the state register for printing one duplicate original or certified copy of each document required or authorized to be published pursuant to § 43-8.2-5.History of Section.P.L. 1992, ch. 264, § 1.
RI Gen L § 42-8.2-4 (2021)
2021 Rhode Island General Laws|Title 42 - State Affairs and Government|Chapter 42-8.2 - State Register|Section 42-8.2-4 - State register, printing, contents, distribution.

§ 42-8.2-4. State register, printing, contents, distribution.Documents required or authorized to be published by § 42-8.2-5 hereof shall be printed and distributed immediately by the office in a serial publication designated the "state register". The contents of the daily issues shall be indexed and shall comprise all documents, required or authorized to be published, filed with the office of the secretary of state up to the time of the day immediately preceding the day of distribution fixed by regulation established by said office. Distribution shall be made by delivery or by deposit at a post office box at a time in the morning of the day of distribution fixed by regulations prescribed by the secretary of state. The prices to be charged for the state register may be fixed by the secretary of state.History of Section.P.L. 1992, ch. 264, § 1; P.L. 2005, ch. 20, § 7; P.L. 2005, ch. 27, § 7.