NY Real Prop L § 409 (2021)
2021 New York Laws RPP - Real Property Article 12 - Registering Title to Real Property 409 - Filing, Entering and Indexing Papers Pursuant to This Act; Tickler Certificate.

§  409.  Filing,  entering  and  indexing papers pursuant to this act;   tickler certificate. Every paper filed with the registrar shall be given   a serial number in the order of its filing, and then shall be entered by   the registrar in an "entry book" under columns showing:First. The serial number;Second. Day of filing;Third.  Filing  number  of  petition  to  which  it  relates  if   the   registration proceedings are still pending;Fourth.  Certificate number, if registration proceedings are completed   and certificate has been issued;Fifth. Kind of paper filed;Sixth. Name of the person in whose interest the paper is filed.Every paper filed with the  registrar  affecting  property  for  which   registration proceedings are pending shall in addition to its own serial   number receive the petition number and be kept by the registrar with the   petition  to  which it relates or affects. The registrar shall provide a   book to be known as "the tickler certificate book" wherein he shall note   all filed papers affecting property for which  registration  proceedings   are  pending. Each page shall constitute a separate tickler certificate,   and on said certificate he shall enter the character of the  paper,  the   date of filing and the filing or serial number. The tickler certificate,   subject  to  such change as the case may require, shall be substantially   as follows:Petition number ....................This certifies that the following papers have been filed in the office   of the registrar of ............ county affecting, or in connection with   an action or proceeding to register the title to the following described   real property, to wit:(The description to appear here)   ________________________________________________________________________                     Character of paper.        When filed.           Filing number.   ________________________________________________________________________                                                                                                                              A memorial of every paper filed with the registrar affecting title  to   registered  property  shall  be  entered  at once upon the last original   certificate to which it relates. Every paper filed  with  the  registrar   affecting  title  to  property  shall  be  indexed  from its contents as   follows: In an index showing in alphabetical order in one column or in a   set of columns the names, places of residence with  street  numbers,  if   any,  and  post  office  addresses  of  all  persons  in whose interests   petitions for registration of title are  filed;  the  names,  places  of   residence  with street numbers, if any, and post office addresses of all   persons to whom any interest, right or power in real property is granted   or released; and the names, places of residence with street numbers,  if   any,  and  post  office addresses of all persons claiming an interest in   real property; also, in separate columns the kinds of papers filed,  the   numbers  of the filed papers, the dates of filing, the filing numbers of   petition to which they relate (if petition is pending) and  the  numbers   of  the  last original certificate to which they relate (if the title to   the property is registered). Whenever a judgment or an  order  of  court   directs  that  the  title  to real property be registered, it shall also   direct the registrar to transfer all proper liens and incumbrances filed    against the property pending registration to the certificate of title so   to be issued. In those counties which have block indexes, an index shall   be kept by blocks of all registered property described by  lot,  diagram   or  other  appropriate  designation,  and  the  owners  thereof  with  a   reference to  the  certificate  numbers  in  which  the  properties  are   registered; if any system of indexing by lot numbers is in use the index   lot numbers shall be shown. There shall also be kept in those counties a   block index of conveyances and a block index of mortgages for registered   lands  in substantially the same form with necessary changes as provided   in the respective block index laws of those counties. In counties  which   have  no  block  indexes  the  registrar shall also keep an index of all   properties registered under  this  article,  in  which  such  registered   properties shall be indexed according to a brief description thereof.