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WV Code § 12-3-13b (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3. Appropriations, Expenditures and Deductions|§12-3-13b. Voluntary Deductions by State Auditor From Salaries of Employees to Pay Supplemental Health and Life Insurance Premiums; Voluntary Other Deductions

(a) Any officer or employee of the State of West Virginia may authorize that a voluntary deduction from his or her net wages be made for any supplemental health and life insurance premium, subject to prior approval by the Auditor. Such deductions shall be authorized on a form provided by the Auditor of the State of West Virginia and shall state: (1) The identity of the employee; (2) The amount and frequency of such deductions; and (3) The identity and address of the insurance company to which such dues shall be paid. (b) Upon execution of such authorization and its receipt by the office of the Auditor, such deductions shall be made in the manner specified on the form and remitted to the designated insurance company on the tenth day of each month: Provided, That the Auditor may approve and authorize voluntary other deductions, as defined under 21-5-1 of this code, to be made in accordance with rules proposed by the Auditor pursuant to 29A-3-1 et seq. of this code: Provided, however, That deductions shall be made at least twice monthly. Deduction authorizations may be revoked at any time 30 days prior to the date on which the deduction is regularly made and on a form to be provided by the office of the State Auditor.(c) No deductions or assignments of earnings shall be allowed for union, labor organization, or club dues or fees from the compensation of officers and employees covered by this section.
WV Code § 12-3-14 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3. Appropriations, Expenditures and Deductions|§12-3-14. Expenditures for Institutions to Be Confined to Appropriations for Fiscal Year; Exceptions

It shall be unlawful for the superintendent, manager, any officer, or any person or persons, board or body, acting or assuming to act for and on behalf of any institution, kept or maintained in whole or in part by this state, to expend for any fiscal year any greater sum for the maintenance or on account of such institution than shall have been appropriated by the Legislature therefor for such year except as provided in section thirteen, article one, chapter twenty-five of this code.
WV Code § 12-3-15 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3. Appropriations, Expenditures and Deductions|§12-3-15. Expenditures for Institutions in Excess of Appropriations; Unauthorized Debts; Use in Part Payment of Appropriation for Whole Payment

It shall be unlawful for any such officer, board, body or person to expend for the erection, improvement or repair of any building or structure, or for the purchase of any real estate or other property, or upon any contract or undertaking whatsoever to be performed in whole or in part by the state, any sum exceeding that which shall have been appropriated or authorized therefor by the Legislature, nor shall they incur any debt or obligation on any such account not expressly authorized by the Legislature, nor use in part payment only upon the purchase or construction of any land or structure any sum which shall have been appropriated or authorized by the Legislature in full payment for such object.
WV Code § 12-3-16 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3. Appropriations, Expenditures and Deductions|§12-3-16. Personal Liability and Penalty for Violation of Two Preceding Sections

Any such officer or person who, in violation of any of the provisions of the two preceding sections, shall expend any sum or amount of money, or incur any debt or obligation, or make or participate in the making of any such contract, or shall be a party to any such transaction in any official capacity, shall be personally liable therefor, both jointly and severally, and an action may be maintained therefor by the state, or any person prejudiced thereby, in any court of competent jurisdiction, and such official shall further be guilty of a misdemeanor, and, upon conviction thereof, be fined not less than ten nor more than $500, and may be confined in jail not less than ten days nor more than one year, and, in addition to the penalties hereinbefore provided, shall forfeit his office. And there shall be no liability upon the state, or the funds thereof, on account of any such debt, obligation or contract.
WV Code § 12-3-17 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3. Appropriations, Expenditures and Deductions|§12-3-17. Liabilities Incurred by State Boards, Commissions, Officers or Employees Which Cannot Be Paid Out of Current Appropriations

Except as provided in this section, it shall be unlawful for any state board, commission, officer or employee: (1) To incur any liability during any fiscal year which cannot be paid out of the then current appropriation for such year or out of funds received from an emergency appropriation; or (2) to authorize or to pay any account or bill incurred during any fiscal year out of the appropriation for the following year: Provided, That nothing contained herein shall prohibit entering into a contract or lease for buildings, land and space, the cost of which exceeds the current years appropriation, even though the amount is not available during the then current year, if the aggregate cost does not exceed the amount then authorized by the Legislature. Nothing contained herein shall abrogate the provisions of the general law relating to the expiration of appropriations for buildings and land.Any member of a state board or commission or any officer or employee violating any provision of this section shall be personally liable for any debt unlawfully incurred or for any payment unlawfully made.
WV Code § 12-3-18 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3. Appropriations, Expenditures and Deductions|§12-3-18. Itemized Statement of Claims Against Counties, School Districts or Municipalities; False Swearing; Indorsement

It shall be unlawful for any county court, Board of Education or the council of a municipal corporation, or other body charged with the administration of the fiscal affairs of any county, school district, independent school district or municipality, to pay any claim for services rendered or materials furnished unless an itemized account therefor is filed by the claimant covering the claim. Such account shall be itemized in detail, and shall show, among other things, the following: If the claim is for services, it shall show the kind of service, the dates when same was performed and the name of the person performing it; if the claim is for material or supplies furnished, the claim shall show in detail the kind of material or supplies, the quantity, dates of delivery and to whom delivered; and if the claim is for road or bridge work or for road or bridge material, the amount of which claim is for material in excess of $5 or for labor in excess of $25, the claim shall be verified by the affidavit of the person making it, and in such affidavit the person making the claim shall be required to state that the services performed or materials furnished, as set forth in such claim, were actually performed or actually furnished, and that the claim as stated is true and correct and that there is justly due to the claimant the sum set forth in the account. If any person shall swear falsely in the making of such affidavit, he shall be deemed guilty of false swearing. The president or presiding officer of the fiscal body allowing claims shall indorse on all accounts allowed the words "allowed and payment authorized," together with the date of allowance and signature of the president or other presiding officer.
WV Code § 12-3-19 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3. Appropriations, Expenditures and Deductions|§12-3-19. General Order by County Commission, Board of Education or Governing Body of a Municipal Corporation Prohibited

It shall be unlawful for any county commission, Board of Education or the governing body of a municipal corporation, or other body charged with the administration of the fiscal affairs of any county, school district, independent school district or municipality, to issue any general order for a payroll, or to any person to be disbursed or distributed by him to those who have performed the services or furnished the materials for which payment is to be made, but in all such cases the order shall be made payable to the persons lawfully entitled to such payment: Provided, That a county commission, Board of Education or governing body of a municipal corporation may, upon the written request of any of their respective employees, issue a general order for a payroll to a bank, credit union or savings and loan institution for deposit to that employee's demand or time account. The written request shall specifically identify the employee, the financial institution, the type of account and the account number.
WV Code § 12-3A-1 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3A. Financial Electronic Commerce|§12-3A-1. Legislative Purpose and Findings

The Legislature finds that state government should facilitate and promote electronic commerce, particularly in the electronic receipting and disbursing of state funds. As many individuals receiving recurring state funds do not have bank accounts for the purpose of receiving direct deposits, and as the state desires that all payments be made electronically by the year two thousand two, it is the intent of the Legislature to provide a mechanism for all payees to receive payments by electronic funds transfers through direct deposit or through state issued debit cards. Further, as usage of electronic commerce grows, state spending units need the ability to accept payments electronically. To meet these goals, the Legislature seeks to ensure proper management oversight and accountability are maintained.
WV Code § 12-3A-2 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3A. Financial Electronic Commerce|§12-3A-2. Definitions

As used in this article, the following words and terms have the following meanings, unless the context clearly indicates otherwise:(a) "Document" means any authentication, certificate, claim, form, invoice, record, report, requisition, security, statement or other similar item that may be in a tangible or electronic form.(b) "Electronic" means electrical, digital, magnetic, wireless, optical, electromagnetic, biometric, or any other technology that is similar to these technologies.(c) "Electronic commerce" means using electronic techniques for accomplishing business transactions, including electronic mail or messaging, electronic bulletin board, Internet technology, electronic funds transfers, electronic data interchange (EDI) techniques, and any other related electronic technologies.(d) "Security procedure" means a methodology or procedure for the purpose of:(1) Preventing access by unauthorized parties;(2) Verifying that an electronic record or electronic signature is that of a specific party or created by a specific electronic point of origin; or(3) Detecting error or alteration in the communication, content, or storage of an electronic record since a specific point in time.(e) "WEB commerce" means electronic commerce on the Internet.
WV Code § 12-3A-3 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3A. Financial Electronic Commerce|§12-3A-3. Financial Electronic Commerce

(a) The State Auditor and the State Treasurer shall implement electronic commerce capabilities for each of their offices to facilitate the performance of their duties under this code. The State Treasurer shall competitively bid the selection of vendors needed to provide the necessary banking, investment and related goods and services, and the provisions of article one-b, chapter five, and articles three and seven, chapter five-a of this code shall not apply, unless requested by the State Treasurer.(b) A document or a signature received, issued or used by the Auditor or the Treasurer shall be considered an original and may not be denied legal effect on the ground that it is in electronic form.(c) The Auditor or Treasurer may, in his or her discretion, require documents filed with or submitted to his or her respective office be filed or submitted in a prescribed electronic format.(d) The Auditor or Treasurer, in his or her discretion, may waive:(1) Any requirements for a document filed or submitted in an electronic format; or(2) Any requirements for the certification, notarization or verification of a document filed or submitted in an electronic format.(e) The head of each spending unit is responsible for adopting and implementing security procedures to ensure adequate integrity, security, confidentiality and auditability of the business transactions of his or her spending unit when utilizing electronic commerce.
WV Code § 12-3A-4 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3A. Financial Electronic Commerce|§12-3A-4. Payment by a West Virginia Pay Card

The State Auditor and the State Treasurer may jointly establish a state-stored value debit card program known as the "West Virginia Pay Card" for recipients of employee payroll, retirement benefits, entitlement programs, vocational rehabilitation services funds disbursed pursuant to 18-10A-6 of this code, foster care and adoption stipends, subsidies, and other payments made under programs administered by the Department of Health and Human Resources, payments to contractors of the state, or other eligible payees of state funds, who do not possess a federally insured depository institution account. The State Auditor and the State Treasurer shall use every reasonable effort to encourage all identified unbanked recipients to obtain a federally insured depository account. The State Auditor shall include an unbanked recipient in the program upon determining that good cause exists. Once an unbanked recipient is included in the program, the State Auditor shall provide the State Treasurer with an electronic file containing the necessary unbanked recipient information. The State Treasurer shall issue a request for proposals in accordance with 12-3A-3 of this code to aid in the administration of the program. The State Auditor shall assist in the review of pay card proposals. In carrying out the purposes of this article, the State Treasurer shall not compete with banks or other federally insured financial institutions, or for profit.
WV Code § 12-3A-7 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 3A. Financial Electronic Commerce|§12-3A-7. Method of Sale or Disposal of Personal Property

(a) Notwithstanding any other provision in this code to the contrary, the Treasurer, or any other state spending unit that has the authority to sell or dispose of personal property in its possession, may do so by using electronic commerce.(b) The sale of property by the Treasurer, or other state spending unit, by using electronic commerce is, for all purposes, deemed a sale of personal property within the State of West Virginia.
WV Code § 12-4-1 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 4. Accounts, Reports, and General Provisions|§12-4-1. Biennial Reports

All reports, settlements, accounts and statements which are now, or that hereafter may be required by law, shall be kept and made to conform to the fiscal year. As soon as practicable after June thirtieth, nineteen hundred and thirty-two, each of the officers or boards now or hereafter required by law to compile a biennial report shall compile a report covering the two preceding years, and every two years thereafter the biennial reports shall be made for the two preceding years.
WV Code § 12-4-2 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 4. Accounts, Reports, and General Provisions|§12-4-2. Accounts of Treasurer and Auditor; Auditor to Certify Condition of Revenues and Funds of the State

The Treasurer shall keep in his or her office separate accounts with each depository, and also a summary account for the state, and when money is paid into the treasury, it shall be charged to the proper depository and credited to a summary account. The Auditor shall keep in his or her office separate accounts of the particular heads or sources of revenue, and a summary account with the Treasurer, beside such individual accounts with officers and persons as may be necessary, and shall charge every sum of money received for the state as aforesaid to the Treasurers account, and credit it under the particular head of revenue to which it properly belongs, distinguishing especially in distinct accounts the receipts on account of the capital of the school fund and those on account of the income of said fund subject to annual distribution. The Auditor shall certify annually to the Secretary of Revenue the condition of the state revenues and the several funds of the state. The certification shall be used by the Secretary in the preparation of a tentative state budget as required of him or her by 5-1A-1 et seq., and 11B-2-1 et seq. of this code.
WV Code § 12-4-3 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 4. Accounts, Reports, and General Provisions|§12-4-3. Accounts of Appropriations

The Auditor and Secretary of Revenue shall each keep an account of every appropriation made by law, and of the several sums drawn thereon, so that the accounts may show at all times the balance undrawn on each appropriation. The account so kept shall be compared every month and errors, if any, corrected.
WV Code § 12-4-3a (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 4. Accounts, Reports, and General Provisions|§12-4-3a. Accounts of the Auditor

The Auditor shall at all times maintain and have available for public inspection a report containing monthly balances in the treasury, which balances shall include, but not be limited to, the general revenue surplus balance; the general revenue surplus appropriation account balance; the state general revenue reappropriated account balance; the state general revenue current account balance; the total state account balance; and the total general revenue.
WV Code § 12-4-4 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 4. Accounts, Reports, and General Provisions|§12-4-4. Accounts of Expenditures; Signing of Checks and Warrants; Facsimile Signatures and Use of Mechanical and Electrical Devices; Forgery; Penalty

When the treasurer issues his check on a depository, he or she shall credit the same to the account of the depository, and charge it to the summary account provided for in section two of this article. The Auditor shall keep accounts of the particular heads of expenditures, and, when he or she issues a warrant on the treasurer, shall credit the treasurer's summary account therewith and charge the same under the particular head of expenditure to which it properly belongs, distinguishing especially the disbursements on account of the capital and the annual income of the school fund, as directed in section two of this article in relation to receipts belonging to that fund. All checks when issued by the treasurer shall bear his or her signature, personally signed by the treasurer, or by employees as are, in writing, authorized by the treasurer to make his or her signature thereto, or bear a facsimile of the treasurer's signature. All warrants when issued by the Auditor shall bear his or her signature, personally signed by the Auditor, or by employees as are, in writing, authorized by the Auditor to make his or her signature thereto, or bear a facsimile of the Auditor's signature. The signature of the treasurer, or Auditor, respectively, may be made, however, by means of such mechanical or electrical device as the treasurer, or Auditor, respectively, may select. Any mechanical or electrical device selected shall be safely kept in the respective offices of the treasurer or Auditor so that no one has access to the device except the treasurer, or the Auditor, and the employees authorized to respectively sign checks or warrants as provided by this section. If any person, other than the treasurer, or Auditor, respectively, or their respective duly and respectively authorized employees, sign the name of the treasurer or the Auditor, respectively, by the use of any mechanical or electrical device, or otherwise, or use the facsimile of the signature of either of them, on any check or warrant, or utter or attempt to employ as true such forged check or warrant, knowing it to be forged, he or she shall be guilty of a felony and, upon conviction thereof, shall be imprisoned not less than two nor more than ten years.
WV Code § 12-4-5 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 4. Accounts, Reports, and General Provisions|§12-4-5. Individual Accounts; Auditor to Notify Sureties When Sheriff Defaults

There shall be kept in the Auditor's office all necessary and proper accounts of persons having pecuniary transactions with the state, and especially accounts of all persons employed in the collection of any part of the public revenue, including the school fund. In case of a default made by any sheriff in the prompt payment of money due from him as such sheriff of his county, it shall be the duty of the Auditor, within sixty days after default is made by such sheriff, to notify the sureties on the official bond of such sheriff. In such notice to the sureties, the amount of indebtedness of such sheriff shall be stated, including all the funds due to the state from such sheriff, and the Auditor shall also lodge a copy of such notice with the clerk of the county court of the county of such defaulting sheriff, and with the State Tax Commissioner.
WV Code § 12-4-6 (2021)
2021 West Virginia Code|Chapter 12. Public Moneys and Securities|Article 4. Accounts, Reports, and General Provisions|§12-4-6. Comparison of Books of Auditor and Treasurer; Monthly Balances

At the end of every month of the year, the summary account of the treasurer kept on the books of the Auditor's office shall be compared with the summary account kept by the treasurer, and the errors, if there be any in either, corrected. The summary account of the month shall be adjusted and a balance shall be struck showing the amount then in the treasury. The balance shall be carried forward in the books of both offices to the account for the next month.