NY Elec L § 5-506 (2021)
2021 New York Laws ELN - Election Article 5 - Registration and Enrollment of Voters Title 5 - Registration Records 5-506 - Optional Use of Computer Registration Lists.

§   5-506.   Optional   use   of   computer   registration  lists.  1.   Notwithstanding the provisions of this chapter to the contrary, a  board   of elections may apply to the state board of elections for permission to   discontinue  preparation,  use  and  maintenance  of  registration  poll   records.2. The state board of elections shall adopt  regulations  establishing   the  requirements which must be met by a board of elections seeking such   permission.3. Such  requirements  shall  include,  but  not  be  limited  to  the   following:a.  The  board  of  elections  maintains a complete, current, computer   readable record for each registered voter which includes a  reproducible   signature,  except  that the record of the elections in which such voter   has voted shall not be required to be  maintained  in  such  record  for   longer  than  the  five  previous  calendar  years. Such record may also   include a copy of the entire registration poll record or application for   registration of each such voter.b. The board of elections  maintains  at  least  two  copies  of  such   computer readable records, which it stores in two different buildings.c. The computer generated registration list prepared for each election   in  each  election district shall be prepared in a manner which meets or   exceeds standards for clarity and speed of production established by the   state board of elections, shall be in a form  approved  by  such  board,   shall  include the names of all voters eligible to vote in such election   and shall be in alphabetical order, except that, at a primary  election,   the  names  of the voters enrolled in each political party may be placed   in a separate part of the list or in a separate list, as  the  board  of   elections  in  its  discretion,  may determine. Such list shall contain,   adjacent to each voter's name, or in a space so designated, at least the   following: street address, date of  birth,  party  enrollment,  year  of   registration,  a  computer reproduced facsimile of the voter's signature   or an indication that the voter is unable to sign his name, a place  for   the  voter  to  sign  his  name  at  such  election  and a place for the   inspectors to mark the voting machine number, the public counter  number   if any, or the number of any paper ballots given the voter.d.  The  board  of  elections  preserves,  for as long as registration   records are otherwise required to be preserved, the original application   for registration or registration poll record of every  registered  voter   filed in a manner which makes such records available for examination or,   if  the computer readable record for each registered voter maintained by   the board of elections includes a copy of the entire  registration  poll   record  or application for registration of each such voter, the board of   elections preserves the original of each such poll record or application   in such a manner for a period of at least  two  years,  or  such  longer   period  as  the state board of elections may require, after such copy is   entered in the computer readable record or  if  such  computer  readable   records  do  not  include  the  backs of those registration poll records   which have been used at one or more elections, the board  preserves  the   original  of  each  such  poll record for a period of at least two years   after such copy is entered in such  computer  readable  record  or  four   years  after  the  last  election  at  which  such poll record was used,   whichever is later,  or  such  longer  period  as  the  state  board  of   elections may require.4.  After  such  inquiry  as  it deems appropriate, the state board of   elections shall approve the applications of those  boards  of  elections   whose  systems meet the requirements established by this section and the   regulations of  the  state  board.  Such  boards  may  then  discontinue   preparation, use and maintenance of registration poll records. 5.  If the state board of elections amends its regulations, a board of   elections whose system was previously approved by the state board  shall   have a reasonable time to conform to the new regulation.6.  If  the state board of elections determines on its own initiative,   or upon investigation of a complaint, that the system being  used  by  a   board  of  elections  is not in compliance with the requirements of this   section and the regulations of the state  board,  it  shall  order  such   board of elections to comply forthwith.7. If such a board of elections does not comply with the provisions of   subdivision  six  of  this section, the state board shall issue an order   withdrawing permission to discontinue use of registration  poll  records   and such board of elections shall be required to reinstitute use of such   records  on  the  first  day  of  December following issuance of such an   order.8. No computer tape, computer disc or other record which can  be  used   to  reproduce such computer generated facsimile signatures shall be sold   or otherwise distributed other than for use by a board of  elections  or   upon  the  order of a court of competent jurisdiction. However all other   data contained on any such  tape,  disc  or  record  shall  be  sold  or   otherwise  distributed  in the same manner as other records of the board   of elections.