reglab/housing_qa huggingface dataset:
MT Code § 2-6-1102 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1102. Department of administration -- powers and duties

  2-6-1102. Department of administration -- powers and duties. (1) To ensure compatibility with the information technology systems of state government and to promote adherence to records management principles and best practices, the department of administration, in consultation with the secretary of state, shall establish standards for technological compatibility for state agencies for records management equipment or systems used to electronically capture, store, or retrieve public records through computerized, optical, or other electronic methods.   (2) The department of administration, in consultation with the secretary of state, shall approve all acquisitions of executive branch agency records management equipment or systems used to electronically capture, store, or retrieve public records through computerized, optical, or other electronic methods to ensure compatibility with the standards developed under subsection (1).   (3) The department of administration is responsible for the management and operation of equipment, systems, facilities, and processes integral to the department's central computer center and statewide telecommunications system.   History: En. Sec. 14, Ch. 348, L. 2015.
MT Code § 2-6-1103 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1103. Agency records management duties

  2-6-1103. Agency records management duties. Each department head shall administer the executive branch agency's records management function and shall:   (1) coordinate all aspects of the agency records management function in accordance with procedures prescribed by the secretary of state and the state records committee;   (2) analyze records inventory data and examine and compare all inventories within the agency to minimize duplication of records;   (3) review and approve records disposal requests for submission to the retention and disposition subcommittee;   (4) review established records retention schedules to ensure they are complete and current and make recommendations to the secretary of state and the state records committee regarding minimal retentions for all copies of public records within the agency;   (5) incorporate records management requirements into the agency information technology plan provided for in 2-17-523;   (6) ensure that all agency employees receive appropriate and ongoing records management training; and   (7) after considering guidance from the state records committee regarding records manager qualifications, officially designate a qualified agency records manager to manage the functions provided for in this section.   History: En. Sec. 21, Ch. 348, L. 2015.
MT Code § 2-6-1104 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1104. through 2-6-1106 reserved

  2-6-1104 through 2-6-1106 reserved.
MT Code § 2-6-1107 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1107. State records committee -- composition and meetings

  2-6-1107. State records committee -- composition and meetings. (1) There is a state records committee composed of:   (a) representatives of:   (i) the department of administration;   (ii) the legislative auditor;   (iii) the attorney general;   (iv) the secretary of state;   (v) the Montana historical society;   (vi) the governor;   (vii) the clerk of the supreme court; and   (viii) the state chief information officer; and   (b) five members representing executive branch agencies designated pursuant to subsections (4) and (5).   (2) The state records committee is administered by the secretary of state, and the secretary of state's representative serves as the presiding officer for the committee.   (3) The committee members representing the agencies in subsection (1)(a) are designated by the heads of the respective agencies, and their appointments must be submitted in writing to the secretary of state. These committee members serve at the pleasure of the heads of their respective agencies.   (4) To implement subsection (1)(b), the committee members in subsection (1)(a) shall develop a rotation by which each of the executive branch agencies is designated to select a representative to serve a 2-year term as a committee member. The secretary of state shall adopt the rotation by administrative rule.   (5) The committee shall establish guidelines for the heads of executive branch agencies in appointing representatives to ensure the executive branch representatives provide a balance of perspectives from records management, information technology, and legal professionals.   (6) The committee shall meet at least quarterly.   (7) Committee members shall serve without additional salary but are entitled to reimbursement for travel expenses incurred while engaged in committee activities as provided for in 2-18-501 through 2-18-503. Expenses must be paid from the appropriations made for operation of their respective agencies.   History: En. Sec. 15, Ch. 348, L. 2015.
MT Code § 2-6-1108 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1108. State records committee -- duties and responsibilities

  2-6-1108. State records committee -- duties and responsibilities. The purpose of the state records committee is to act as a resource for executive branch agencies and others by staying at the forefront of records management best practices. The committee shall:   (1) gather and disseminate information on all phases of records management;   (2) advise the secretary of state in developing records management standards, guidelines, and training materials;   (3) develop guidelines to help agencies identify, maintain, and secure their essential records;   (4) serve as a forum for continuing collaboration among records management, information technology, and legal professionals throughout state agencies;   (5) make recommendations to the secretary of state for rulemaking regarding public records management;   (6) regularly review existing public records laws and make recommendations to the secretary of state regarding pursuing statutory change; and   (7) report biennially to the governor and, as provided in 5-11-210, the legislature on the activities of the committee, improvements in records management in state government, aspects of records management requiring further improvement, and committee recommendations and plans for further improvement.   History: En. Sec. 16, Ch. 348, L. 2015.
MT Code § 2-6-1109 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1109. Retention and disposition subcommittee -- approval required for record disposal

  2-6-1109. Retention and disposition subcommittee -- approval required for record disposal. (1) There is a subcommittee of the state records committee to be known as the retention and disposition subcommittee. The subcommittee is composed of the members of the state records committee who represent the following offices:   (a) the department of administration;   (b) the legislative auditor;   (c) the attorney general;   (d) the secretary of state; and   (e) the Montana historical society.   (2) The subcommittee shall approve, modify, or disapprove the recommendations on retention schedules of all public records.   (3) Except as provided in subsection (4), no public record may be disposed of or destroyed without the unanimous approval of the subcommittee. When approval is required, a request for the disposal or destruction must be submitted to the subcommittee by the agency concerned.   (4) The subcommittee may by unanimous approval establish categories of records for which no disposal request is required if those records are retained for the designated retention period.   History: En. Sec. 17, Ch. 348, L. 2015.
MT Code § 2-6-1110 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1110. and 2-6-1111 reserved

  2-6-1110 and 2-6-1111 reserved.
MT Code § 2-6-1112 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1112. Historic records -- Montana historical society -- powers and duties

  2-6-1112. Historic records -- Montana historical society -- powers and duties. To ensure the proper management and safeguarding of historic records, the Montana historical society shall:   (1) establish and operate the state archives as authorized by appropriation for the purpose of storing, preserving, and providing access to historic records transferred to the custody of the state archives;   (2) in cooperation with the secretary of state, the local government records committee, and the state records committee, establish guidelines to inventory, catalog, retain, transfer, and provide access to all historic records;   (3) maintain and enforce restrictions on access to historic records in the custody of the state archives in accordance with the provisions of this part; and   (4) in accordance with the guidelines established pursuant to subsection (2), remove and destroy duplicate records and records considered to have no historical value.   History: En. Sec. 18, Ch. 348, L. 2015.
MT Code § 2-6-1113 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1113. Constitutional officer records -- Montana historical society

  2-6-1113. Constitutional officer records -- Montana historical society. (1) All constitutional officer records are the property of the state. The records must be delivered by outgoing constitutional officers to their successors, who shall preserve, store, transfer, destroy, or dispose of and otherwise manage them in accordance with the provisions of this section.   (2) Within 2 years after taking office as a constitutional officer, the current constitutional officer shall consult with staff members of the Montana historical society and transfer to the Montana historical society all of the constitutional officer records of the prior officeholder that are not necessary to the current operation of that office and are considered worthy of preservation.   (3) An outgoing constitutional officer, in consultation with staff members of the Montana historical society, shall review constitutional officer records and isolate any items of a purely personal nature. The personal papers are not subject to this section, but they may be deposited along with the constitutional officer records at the Montana historical society at the constitutional officer's discretion.   (4) An outgoing constitutional officer, in consultation with staff members of the Montana historical society, may restrict access to certain segments of that officer's records. Restrictions may not be longer than the lifetime of the depositing official. Restricted access may be imposed only to protect the confidentiality of personal information contained in the records. Restricted access may not be imposed unless the demand of individual privacy clearly exceeds the merits of public disclosure.   (5) Any question concerning the transfer or other status of constitutional officer records arising between the state archives and a constitutional officer's office must be decided by a four-fifths vote of the members of the retention and disposition subcommittee provided for in 2-6-1109.   History: En. Sec. 19, Ch. 348, L. 2015.
MT Code § 2-6-1114 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 11. Executive Branch Records|2-6-1114. Permanent records -- agency responsibilities -- state records center

  2-6-1114. Permanent records -- agency responsibilities -- state records center. (1) All permanent records no longer required in the current operation of the office where they are made or kept and all records of each agency or activity of the executive branch of state government that has been abolished or discontinued must be maintained by the agency or transferred to the state records center in accordance with approved records retention schedules.   (2) When records are transferred to the state records center, the transferring agency does not lose its rights of control and access. The state records center is merely a custodian of the agency records, and access is only by agency approval. Agency records for which the state records center acts as custodian may not be subpoenaed from the state records center but must be subpoenaed from the agency to which the records belong. The state records center may charge fees to cover the cost of records storage and servicing.   (3) Prior to transferring a permanent record to the state records center, the transferring agency shall consult with the state archivist to determine whether the record is also a historic record. If the record is found to be a historic record, it must be transferred to the Montana historical society in accordance with the provisions of 2-6-1112.   History: En. Sec. 20, Ch. 348, L. 2015.
MT Code § 2-6-1201 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 12. Local Government Records|2-6-1201. Local government records committee -- composition and meetings

  2-6-1201. Local government records committee -- composition and meetings. (1) There is a local government records committee.   (2) The committee consists of the following eight members:   (a) the state archivist;   (b) the state records manager;   (c) a representative of the department of administration;   (d) two local government records managers appointed by the director of the Montana historical society;   (e) two local government records managers appointed by the secretary of state; and   (f) a person representing the Montana state genealogical society, appointed by the secretary of state, who shall serve as a volunteer.   (3) Committee members subject to appointment shall hold office for a period of 2 years beginning January 1 of the year following their appointment.   (4) Vacancies must be filled in the same manner they were filled originally.   (5) The committee shall elect a presiding officer and a vice presiding officer.   (6) The committee shall meet at least twice a year upon the call of the secretary of state or the presiding officer.   (7) Except for the member appointed in subsection (2)(f), members of the committee not serving as part of their compensated government employment must be compensated in accordance with 2-18-501 through 2-18-503 for each day in committee attendance. Members who serve as part of their compensated government employment may not receive additional compensation, but the employing governmental entity shall furnish, in accordance with the prevailing per diem rates, a reasonable allowance for travel and other expenses incurred in attending committee meetings.   History: En. Sec. 22, Ch. 348, L. 2015.
MT Code § 2-6-1202 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 12. Local Government Records|2-6-1202. Local government records committee -- duties and responsibilities

  2-6-1202. Local government records committee -- duties and responsibilities. The local government records committee shall:   (1) approve, modify, or disapprove proposals for local government records retention and disposition schedules;   (2) appoint a subcommittee, known as the local government records destruction subcommittee, to handle requests for disposal of records. The subcommittee consists of the state archivist, one of the local government records managers, and the representative of the department of administration. Unless specifically authorized by statute or by the retention and disposition schedule, a local government public record may not be destroyed or otherwise disposed of without the unanimous approval of the subcommittee. When approval is required, a request for the disposal or destruction of local government records must be submitted to the subcommittee by the entity concerned. If there is not unanimous approval of the subcommittee, the issue of the disposition of a record must be referred to the local government records committee for approval. When approval is obtained from the subcommittee or from the local government records committee for the disposal of a record, the local government records committee shall consider the inclusion of a new category of record for which a disposal request is not required and shall update the schedule as necessary.   (3) establish a retention and disposition schedule for categories of records for which a disposal request is not required. The local government records committee shall publish the retention and disposition schedules. Updates to those schedules, if any, must be published at least annually.   (4) develop guidance for local governments to identify, maintain, and secure their essential records;   (5) respond to requests for technical advice on matters relating to local government records; and   (6) provide leadership and coordination in matters affecting the records of multiple local governments.   History: En. Sec. 23, Ch. 348, L. 2015.
MT Code § 2-6-1203 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 12. Local Government Records|2-6-1203. and 2-6-1204 reserved

  2-6-1203 and 2-6-1204 reserved.
MT Code § 2-6-1205 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 12. Local Government Records|2-6-1205. Disposal of local government public records prohibited prior to offering -- central registry -- notification

  2-6-1205. Disposal of local government public records prohibited prior to offering -- central registry -- notification. (1) A local government public record more than 10 years old may not be destroyed unless it is first offered to the Montana historical society, the state archives, Montana public and private universities and colleges, local historical museums, local historical societies, Montana genealogical groups, and the general public.   (2) The availability of a public record to be destroyed must be noticed to the entities listed in subsection (1) at least 60 days prior to disposal.   (3) (a) Claimed records must be given to entities in the order of priority listed in subsection (1).   (b) All expenses for the removal of claimed records must be paid by the entity claiming the records.   (c) The local government records committee shall establish procedures by which public records must be offered and claimed pursuant to this section.   (d) The local government records committee shall develop and maintain a central registry of the entities identified in subsection (1) who are interested in receiving notice of the potential destruction of public records pursuant to this section. The registry must be constructed to allow a local government entity to notify the local government records committee when the entity intends to destroy documents covered under this section and allow the local government records committee to subsequently notify the entities in the registry. A local government entity's notice to the local government records committee pursuant to this subsection (3)(d) and the records committee's notice to the entities listed on the registry fulfill the notification requirements of this section.   History: En. Sec. 24, Ch. 348, L. 2015.
MT Code § 2-6-1501 (2021)
2021 Montana Code Annotated|Title 2. Government Structure and Administration|Chapter 6. Public Records|Part 15. State Agency Protection of Personal Information|2-6-1501. Definitions

  2-6-1501. Definitions. As used in this part, the following definitions apply:   (1) "Breach of the security of a data system" or "breach" means the unauthorized acquisition of computerized data that:   (a) materially compromises the security, confidentiality, or integrity of the personal information maintained by a state agency or by a third party on behalf of a state agency; and   (b) causes or is reasonably believed to cause loss or injury to a person.   (2) "Individual" means a human being.   (3) "Person" means an individual, a partnership, a corporation, an association, or a public organization of any character.   (4) (a) "Personal information" means a first name or first initial and last name in combination with any one or more of the following data elements when the name and data elements are not encrypted:   (i) a social security number;   (ii) a driver's license number, an identification card number issued pursuant to 61-12-501, a tribal identification number or enrollment number, or a similar identification number issued by any state, the District of Columbia, the Commonwealth of Puerto Rico, Guam, the Virgin Islands, or American Samoa;   (iii) an account number or credit or debit card number in combination with any required security code, access code, or password that would permit access to a person's financial account;   (iv) medical record information as defined in 33-19-104;   (v) a taxpayer identification number; or   (vi) an identity protection personal identification number issued by the United States internal revenue service.   (b) The term does not include publicly available information from federal, state, local, or tribal government records.   (5) "Redaction" means the alteration of personal information contained within data to make all or a significant part of the data unreadable. The term includes truncation, which means that no more than the last four digits of an identification number are accessible as part of the data.   (6) (a) "State agency" means an agency, authority, board, bureau, college, commission, committee, council, department, hospital, institution, office, university, or other instrumentality of the legislative or executive branch of state government. The term includes an employee of a state agency acting within the course and scope of employment.   (b) The term does not include an entity of the judicial branch.   (7) "Third party" means:   (a) a person with a contractual obligation to perform a function for a state agency; or   (b) a state agency with a contractual or other obligation to perform a function for another state agency.   History: En. Sec. 25, Ch. 348, L. 2015; amd. Sec. 61, Ch. 348, L. 2015.