reglab/housing_qa huggingface dataset:
19 OK Stat § 19-155.2 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.2. Destruction of certain old records in clerk's office.

|A. The county clerk in each county in Oklahoma is hereby authorized each year to destroy the following workbooks, reports and transient and subsidiary records that have been on file or stored in the office the period of time specifically provided herein. |1. After the expiration of one (1) year:a.unused blank forms printed for fiscal year series, andb.blank forms obsolete by change of law;2. After the expiration of five (5) years:a.financing statements, except as otherwise provided by Article 9 of Title 12A of the Oklahoma Statutes or other statute, chattel mortgages, bills of sale, releases and renewals thereof, after the same ceases to be effective,b.all county claims, claim calendars,c.chattel mortgage indexes,d.appropriation ledgers, warrant ledgers, financial ledgers,e.requisitions,f.upon retirement, discharge, or termination of employment, loyalty oath of said employee or officer,g.certificates of error,h.copies of reports and remittances, deposits and receipts,i.monthly reports to the State Auditor and Inspector and reports to other officers and warrant issues,j.daily reports including daily report jacket and all contents therein,k.physician liens, insurance agent's liens, hospital liens, thresher and combiners liens, mechanic and materialmans liens, oil and gas liens, vendor liens, banker liens, mining liens, district attorney liens, labor liens, and personal property liens,l.reports, checks, purchase orders and other bookkeeping records,m.all tax protests, evidences, letters of orders of the board, letters of increased assessment, correspondence, reports, docket books, lists of parcels under protest, agendas, andn.records pertaining to the Open Meetings Act and Open Records Act;3. After the expiration of seven (7) years after the final settlement following appeal to district court, all tax protest records;4. After the expiration of seven (7) years, balance sheets, deposit slips, tax records, W-2's and investment authorization slips for the retirement system; and5. After the expiration of ten (10) years:a.all tax rolls and tax roll adjustments, andb.all special assessment rolls.B. The State Library may be given any records that would otherwise be destroyed.Added by Laws 1972, c. 198, § 1, emerg. eff. April 7, 1972. Amended by Laws 1979, c. 30, § 66, emerg. eff. April 6, 1979; Laws 1991, c. 93, § 1, emerg. eff. April 23, 1991; Laws 1996, c. 101, § 1, eff. Nov. 1, 1996; Laws 2000, c. 371, § 167, eff. July 1, 2001.
19 OK Stat § 19-155.2A (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.2A. Destruction of certain workbooks, reports and records - Copying - Audits - Public access.

|A. As to the records that are not destroyed as provided for in this title, the county clerk in each county in this state, after complying with the provisions of all state statutes governing the copying of records, storing original negatives, and providing for convenient viewing of reproductions thereof, is hereby authorized to destroy the workbooks, reports and records that have been on file or stored in his or her office for a period of time longer than the period specifically indicated, as follows: |TYPE OF RECORDREQUISITE TIME OFRETAINING ORIGINALTax Protest RecordsUntil final settlementTax Rolls and Tax RollAdjustments6 yearsSpecial Assessment Rolls6 years after due dateMiscellaneous Doctor'sCertificates5 yearsApplications for Tax Deeds5 yearsSheriff's Deputy Commission5 yearsResolution for Cities and Townsand Ordinances5 yearsInterlocal Co-op Agreements5 yearsState Tax Liens5 years after release,lapse, or dischargeFederal Tax Liens5 years after release,lapse, or dischargeSales Tax Audit Records5 yearsB. All records which have been on file in his or her office may be destroyed after two (2) years provided the same are filmed, or copied by any other method allowed by law, and the State Auditor and Inspector has audited said records and has not directed such original records to be retained. Such filmed records shall be retained for the same period of time as required of the original, if it had been retained. Arrangements shall be made to allow public access to said records.Added by Laws 1991, c. 93, § 2, emerg. eff. April 23, 1991. Amended by Laws 1998, c. 196, § 1, eff. Nov. 1, 1998.
19 OK Stat § 19-155.3 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.3. Intangible tax records - Destruction.

|County treasurers in each county in Oklahoma are hereby authorized to destroy all intangible tax records. |Added by Laws 1972, c. 232, § 1, emerg. eff. April 7, 1972.
19 OK Stat § 19-155.4 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.4. Destruction of certain types of work books, reports and records after certain length of time.

|The county treasurer in each county in Oklahoma is hereby authorized, each year, to destroy the hereinafter mentioned types of work books, reports and records that have been on file or stored in his or her office for the period specifically indicated as follows: |1. After the expiration of seven (7) years:a.mortgage tax receipts,b.all records pertaining to personal tax warrants, andc.personal tax lien docket;2. After the expiration of seven (7) years after the final settlement:a.all tax protest records, andb.municipal bond and judgment records;3. After the expiration of ten (10) years:a.all tax rolls and tax roll adjustments,b.all special assessment rolls,c.all tax sale and resale records, andd.real property, personal property, special assessments and emergency or back tax receipts; and4. After the expiration of seven (7) years, provided that the State Auditor and Inspector has completed his audit for such years and has not in his report required the record to be retained for a longer period of time:a.all records pertaining to school districts,b.all bookkeeping records and instruments pertaining to apportionment and distribution of monies,c.warrant registers,d.miscellaneous income and distribution receipts and records, ande.bank statements, deposit tickets, F.D.I.C. documents, depository records, reports, checks, purchase orders and other bookkeeping records.Added by Laws 1972, c. 232, § 2, emerg. eff. April 7, 1972. Amended by Laws 1979, c. 30, § 67, emerg. eff. April 6, 1979; Laws 1990, c. 28, § 1, emerg. eff. April 4, 1990; Laws 2017, c. 212, § 3, emerg. eff. May 5, 2017.
19 OK Stat § 19-155.5 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.5. See the following versions:

|OS 19-155.5v1 (HB 1189, Laws 2017, c. 22, § 2). |OS 19-155.5v2 (SB 48, Laws 2017, c. 212, § 4).
19 OK Stat § 19-155.5v1 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.5v1. Destruction of certain reccords after digitizing.

|A. As to the records that are not destroyed as provided for in Section 155.4 of this title, the county treasurer in each county in Oklahoma, after compliance with provisions of statute as to the digitizing of records, storing original negatives, and providing for convenient viewing of reproductions thereof, is hereby authorized, each year, to destroy the hereinafter mentioned types of work books, reports and records that have been on file or stored in his office for a period of time longer than the period specifically indicated, as follows: |REQUISITE TIME OFTYPE OF RECORDRETAINING ORIGINALTax Rolls and TaxRoll adjustments6 yearsTax Sale and ResaleRecords6 yearsSpecial Assessment Rolls6 years after due dateTax Protest RecordsUntil final settlementTax ReceiptsReal Property,personal property7 yearsSpecial Assessments,emergency or backassessments, andmortgage tax receipts2 yearsMunicipal Bond Records7 years after final settlementPersonal Tax, Warrantsand Records2 yearsB. All the records above described in paragraph 3 of Section 155.4 of this title, may be destroyed after two (2) years provided the same are digitized; and further provided that the State Auditor and Inspector has audited said records and has not directed such original records to be retained. Such digitized records must be retained until such time as the original, if it had been retained, would have been seven (7) years old.Added by Laws 1972, c. 232, § 3, emerg. eff. April 7, 1972. Amended by Laws 1979, c. 30, § 68, emerg. eff. April 6, 1979; Laws 2017, c. 22, § 2, eff. Nov. 1, 2017.
19 OK Stat § 19-155.5v2 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.5v2. Destruction of certain reccords after reproduction and storage.

|A. As to the records that are not destroyed as provided for in Section 155.2 of this title, the county treasurer in each county in Oklahoma, after compliance with provisions of statute as to reproduction and storage of records and providing for convenient viewing thereof, is hereby authorized, each year, to destroy the following types of work books, reports and records that have been on file or stored in his or her office for a period of time longer than the period specifically indicated, as follows: |REQUISITE TIME OFTYPE OF RECORDRETAINING ORIGINALTax Rolls and TaxRoll adjustments6 yearsTax Sale and ResaleRecords6 yearsSpecial Assessment Rolls6 years after due dateTax Protest RecordsUntil final settlementTax Receiptsreal property,personal property7 yearsSpecial Assessments,emergency or backassessments, andmortgage tax receipts2 yearsMunicipal Bond Records7 years after final settlementPersonal Tax, Warrantsand Records2 yearsB. All the records above described in Section 155.2 of this title, may be destroyed after two (2) years provided the same are reproduced and stored as required by law; and further provided that the State Auditor and Inspector has audited said records and has not directed such original records to be retained. Such copied records must be retained until such time as the original, if it had been retained, would have been seven (7) years old.Added by Laws 1972, c. 232, § 3, emerg. eff. April 7, 1972. Amended by Laws 1979, c. 30, § 68, emerg. eff. April 6, 1979; Laws 2017, c. 212, § 4, emerg. eff. May 5, 2017.
19 OK Stat § 19-155.6 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.6. Request by State Library.

|The State Library may be given any record, which would otherwise be destroyed, upon its request therefor. |Added by Laws 1972, c. 232, § 4, emerg. eff. April 7, 1972.
19 OK Stat § 19-155.7 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.7. See the following versions:

|OS 19-155.7v1 (HB 1189, Laws 2017, c. 22, § 3). |OS 19-155.7v2 (SB 48, Laws 2017, c. 212, § 5).
19 OK Stat § 19-155.7v1 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.7v1. County records - Photographing, digitizing, photostating, reproducing on film or storing on optical disks.

|A. County officers may have any or all records kept by any county office photographed, digitized, photostated, reproduced on film or stored on optical disk. Such film or reproducing material shall be of durable material and the device used to reproduce such records on film or other material shall be such as to accurately reproduce and perpetuate the original records in all details. |B. The photostatic copy, photograph, digital copy, photographic film or optical disk of the original records shall be deemed to be an original record for all purposes, and shall be admissible in evidence in all court or administrative agencies. A facsimile, exemplification or certified copy thereof shall, for all purposes recited herein, be deemed to be a transcript, exemplification or certified copy of the original.C. Whenever such reproduced records shall be placed in conveniently accessible files and provisions made for preserving, examining and using same, the county officer may certify those facts to the board of county commissioners. All such records shall be archived or disposed of according to the provisions of the Oklahoma State Statutes and any other such restrictions as may be applicable.Added by Laws 1991, c. 31, § 1, eff. Sept. 1, 1991. Amended by Laws 2017, c. 22, § 3, eff. Nov. 1, 2017.
19 OK Stat § 19-155.7v2 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-155.7v2. County records - Reproduction and storage.

|A. County officers may have any or all records kept by any county office reproduced and stored in any generally accepted manner using current technology. The device or method used to reproduce such records shall be such as to accurately reproduce and perpetuate the original records in all details. |B. The reproduced or stored copy of the original records shall be deemed to be an original record for all purposes, and shall be admissible in evidence in all court or administrative agencies. A facsimile, exemplification or certified copy thereof shall, for all purposes recited herein, be deemed to be a transcript, exemplification or certified copy of the original.C. Whenever such reproduced records shall be placed in conveniently accessible files and provisions made for preserving, examining and using same, the county officer may certify those facts to the board of county commissioners. All such records shall be archived or disposed of according to the provisions of the Oklahoma State Statutes and any other such restrictions as may be applicable.Added by Laws 1991, c. 31, § 1, eff. Sept. 1, 1991. Amended by Laws 2017, c. 212, § 5, emerg. eff. May 5, 2017.
19 OK Stat § 19-160 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-160. Extra help and travel expenses - Payment from separate budget items.

|An item appropriated in the budget of a county officer other than the county election board for compensating regular employees of the office may not be expended for extra help or for payment of travel expenses. From, and only from, an item in the budget for his office wherein appropriation is made separate from paying regular or permanent deputies may a county officer make expenditures for extra help or travel expenses. This act shall not apply to counties with a population over three hundred thousand (300,000) at the last decennial census. |Added by Laws 1968, c. 314, § 1, emerg. eff. May 7, 1968.
19 OK Stat § 19-161 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-161. Definitions.

|As used in this act: |1. "County officer" means the county clerk, county commissioner, county assessor, district court clerk, county treasurer and county sheriff;2. "Deputy" means one or more regular employees appointed to assist a county officer in the performance of the official duties of the county officer;3. "Traveling expenses" means reimbursement for mileage, meals, lodging, toll road fees, parking fees, telephone and other ordinary expenses incurred, except meals and lodging incurred within the county unless the meals were during a county association school, seminar or training; and4. "Voluntary instruction" means one or more schools, courses, conferences, institutes and meetings which are available and are attended by a county officer or deputy as a discretionary training supplement to the duties of any office covered by this act.Added by Laws 1979, c. 221, § 1, emerg. eff. May 30, 1979. Amended by Laws 1993, c. 239, § 5, eff. July 1, 1993; Laws 1999, c. 117, § 1, eff. Nov. 1, 1999.
19 OK Stat § 19-162 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-162. Deputies - Appointment - Compensation and salaries - Appropriations.

|Subject to the approval of the county excise board, every county officer shall appoint such regular and special deputies as are essential to the performance of the duties of the office in an efficient manner and shall fix their salaries and compensation. In order to provide for parity among and between county offices, every county which has established a county budget board pursuant to the County Budget Act, Sections 1401 through 1421 of this title, may, upon majority vote of the members of the budget board, institute equivalent employee job descriptions and related salary levels for all full-time employment positions for uniform application by each county officer. It shall be the responsibility of the board of county commissioners to cause such job descriptions and salary levels to be established. The county officer shall annually make request for appropriation for payment of salaries, traveling expenses, supplies and equipment and other needs for performing his official duties. The board of county commissioners and the county excise board shall annually appropriate amounts that will enable a county officer to hire and keep capable deputies, provide their instruction, provide sufficient supplies and equipment for the county officer and his deputies, provide reimbursement for traveling expenses for the county officer or deputies whose assignments require expenditures therefor, or provide a monthly travel allowance for the county officer in lieu of reimbursed expenditures for travel within this state. |Added by Laws 1979, c. 221, § 2, emerg. eff. May 30, 1979. Amended by Laws 1997, c. 283, § 1, emerg. eff. May 27, 1997.
19 OK Stat § 19-163 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-163. Reimbursement for traveling expenses.

|Each county officer or his deputy shall be entitled to reimbursement for all traveling expenses incurred in the performance of official duties. All expenses shall be paid upon sworn itemized claims. |Added by Laws 1979, c. 221, § 3, emerg. eff. May 30, 1979.
19 OK Stat § 19-164 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-164. Private automobiles - Reimbursement for use.

|When transportation involves the use of the private automobile of a county officer, deputy, or county employee entitled to reimbursement, such county officer, deputy or employee shall be entitled to claim reimbursement for use thereof at the rate provided for in the State Travel Reimbursement Act for state officers and employees. Official duties shall include attendance by a county officer and at least one of his deputies for voluntary instruction. |Added by Laws 1979, c. 221, § 4, emerg. eff. May 30, 1979. Amended by Laws 1980, c. 302, § 1, eff. July 1, 1980.
19 OK Stat § 19-165 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-165. Travel allowance in lieu of traveling expenses - Newly elected officials - Emergency use of county-owned vehicle or equipment.

|A. In lieu of reimbursement for traveling expenses within their county each county commissioner and sheriff may receive a monthly travel allowance of Seven Hundred Dollars ($700.00). In lieu of the reimbursement for traveling expenses authorized by law for each county officer, each county assessor may receive a monthly travel allowance of Six Hundred Dollars ($600.00), and each county clerk, court clerk and county treasurer may receive a monthly travel allowance of Five Hundred Dollars ($500.00). Each such county officer may be subject to the penalty provided by Section 166 of this title for failure to attend the meetings specified in that section. |B. All newly elected county officials shall be reimbursed by their respective counties for any approved training provided before such official takes office. Such training expenses shall be reimbursed in January when such official takes office.C. The provisions of this section and Sections 163 and 164 of this title shall not prevent the emergency use of a county-owned vehicle or county-owned equipment by a county officer when such county officer is acting on behalf of the county or when such use is related to county business. As used in this subsection, "emergency" means an unforeseen combination of circumstances or the resulting state that calls for immediate action.Added by Laws 1979, c. 221, § 5, emerg. eff. May 30, 1979. Amended by Laws 1980, c. 302, § 2, eff. July 1, 1980; Laws 1993, c. 239, § 6, eff. July 1, 1993; Laws 1998, c. 258, § 1, eff. Nov. 1, 1998; Laws 2000, c. 86, § 1, eff. Nov. 1, 2000; Laws 2005, c. 208, § 1, eff. Nov. 1, 2005; Laws 2006, c. 255, § 1, eff. Nov. 1, 2006; Laws 2007, c. 67, § 1, eff. Nov. 1, 2007; Laws 2019, c. 76, § 1, eff. Nov. 1, 2019.
19 OK Stat § 19-166 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-166. Forfeiture of travel allowance - Membership organizations - Attending conferences, etc. - Traveling expenses.

|Failure of a county officer to attend any school, conference or meeting unless excused prior thereto shall cause the county officer to forfeit his right to the monthly travel allowance provided by Section 165 of this title for the month in which such school, conference or meeting is held. The directing state officer or agency head shall notify the county clerk of the county of the forfeiture of such county officer. Any county, county officer or deputy may join his respective state, national or international association, including but not limited to, the National Association of Counties, the International Association of Assessors and the International Association of Clerks, Recorders, Election Officials and Treasurers. It shall not be mandatory for a county officer or his deputy to attend any meeting, school, institute or conference sponsored or held by anyone other than a state officer or agency head, but if funds are available for travel to such meeting, school, institute or conference, either within or outside this state, from funds appropriated for traveling expenses in addition to the monthly travel allowance provided by Section 165 of this title, then it shall be lawful for such traveling expenses to be paid from such travel funds so appropriated to the county officer or his deputies. |Added by Laws 1979, c. 221, § 6, emerg. eff. April 19, 1985. Amended by Laws 1985, c. 32, § 1, emerg. eff. April 19, 1985.
19 OK Stat § 19-167 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-167. Blanket bond.

|The board of county commissioners of each county is hereby directed to purchase from the lowest bidder a surety contract or contracts in the form known as a "blanket bond" to cover all county officers, appointive officers, employees and reserve force deputy sheriffs in the manner hereinafter provided. No other bond shall be acceptable as surety for any elected or appointed officer or employee of this state in lieu of the blanket bond provided for herein unless the blanket bond is provided for as a specified item in an all risk insurance policy purchased by the county. For purposes of this act, a "blanket bond" is defined as a public employees' blanket position bond which covers all employees up to the penalty of the bond for each employee and the full penalty of the bond is always in force during its term and no restoration is necessary and there is no additional premium after a loss is paid. The district attorney shall bring an action on the blanket bond to recover any loss by the county which is covered by the bond. Reserve deputy sheriffs shall also be covered by workers' compensation insurance as provided in Section 1 et seq. of Title 85 of the Oklahoma Statutes. |Added by Laws 1979, c. 221, § 7, emerg. eff. May 30, 1979. Amended by Laws 1981, c. 72, § 2, eff. Oct. 1, 1981; Laws 1982, c. 367, § 1, emerg. eff. July 14, 1982; Laws 1994, c. 42, § 1, eff. Sept. 1, 1994.