reglab/housing_qa huggingface dataset:
TN Code § 10-7-122 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 1 - Preserving and Transcribing Records|§ 10-7-122. [reserved.]

   Each county official may provide computer access and remote electronic access for inquiry only to information contained in the records of that office which are maintained on computer storage media in that office, during and after regular business hours. Such official may charge users of information provided through remote electronic access a reasonable amount sufficient to recover the costs of providing such services and for no other access services. Any such fee shall be uniformly applied. Any official providing remote electronic access to the records of that office shall implement procedures and utilize a system (equipment and software) that does not allow records of that office which may be viewed through remote electronic means to be altered, deleted or impaired in any manner. Any official providing such remote electronic access to any of the records of that office shall file a statement with the comptroller of the treasury at least thirty (30) days prior to offering such service, or if service is being offered, as of June 28, 1997, except those who have previously implemented such a system shall not be subject to these provisions. The statement shall describe the computer equipment, software and procedures used to provide remote electronic access and to ensure that this access will not allow a user to alter, delete or impair any record of the office. The cost of providing computer access or remote electronic access to local records shall not be borne by the state of Tennessee.   For the purposes of this section, a reasonable fee for providing access to the remote electronic access information system shall be an amount sufficient to recover the cost of actually providing such services and no more. When determining a reasonable fee for online access to review records, such fee and consideration shall not include the cost of storage and maintenance of the records, or the cost of the electronic record storage system.   Nothing in this section shall permit a fee to be charged for records that are viewed, electronic or otherwise, at the locations where they are maintained and stored.   Once a remote electronic access information system is in place, access must be given to all members of the public who desire access to such records, and pay applicable reasonable fees as defined in this section, including those who may use such information for proprietary purposes.     Nothing herein shall permit remote electronic access to records statutorily defined as confidential records.   This section shall supersede and replace any private acts which conflict with it.
TN Code § 10-7-201 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-201. Clerks, Registers, and Other Officers to Index Records

 Every clerk, register, or other public officer whose duty it may be to keep record books, wherein the records of any court or of any county shall be kept, shall keep an index to each book wherein any suit, decree, judgment, sale, mortgage, transfer, lien, deed, power of attorney, or other record, shall be kept, in which index such clerk, register, or public officer shall enter in alphabetical order, under the name of each party, every suit, judgment, decree, sale, deed, mortgage, or other matter of record required by law to be by such clerk, register or other public officer entered in the record books to be kept by such clerk, register, or other officer, to the end that any judgment, decree, sale, conveyance, mortgage, or other record may be found under the name of either party to any transaction of record.
TN Code § 10-7-202 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-202. Register's Book to Be Indexed, Direct and Reverse — Maintenance of Indices by Electronic Means

   Notwithstanding any other law to the contrary, each register not maintaining all indices required by law on a medium to be read and used by means of a computer or a word processor shall procure as provided by § 10-7-102 or other general law, two (2) or more well-bound books of suitable size, volume and grade of paper, in which the register shall make, enter, and keep a general direct and general reverse index of each and every instrument filed for record or recorded in the office of register, except that notices of completion of improvements to real estate and such other instruments that are not susceptible to direct and reverse indexation may be indexed separately using only a direct index and not entered in a reverse index.   Notwithstanding any other law to the contrary, each register shall have discretion regarding whether to maintain separate indices for distinct books, files, or groups or combinations of records, or whether to combine all indices in a master direct and reverse index for all records maintained in the office of the county register.     Notwithstanding any other law to the contrary, registers may maintain all indices required of the office by electronic means in compliance with the requirements found in § 10-7-121.
TN Code § 10-7-203 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-203. Names in Deeds of Realty to Be Entered Alphabetically in the Direct and Reverse Indices — Other Facts to Be Shown

 In the general direct indices of instruments relating to real estate, the register shall enter the name of the grantor or maker of each instrument recorded, alphabetically arranged, the name of the person, firm, or corporation to whom made, the kind of instrument, its date and the date filed for record, each entry to be under the appropriate head title or column. In like manner, the register shall enter in each reverse index the name of the person, firm, or corporation to whom each conveyance or grant is made, alphabetically arranged, the name of the person, firm, or corporation or other maker by whom executed or made, the character and date of the instrument, and the date filed for record, each entry under its appropriate column or head title. In each book the register shall also enter the book and page in which each respective instrument is recorded in the appropriate column and under the appropriate heading therefor.
TN Code § 10-7-204 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-204. Direct and Reverse Indices to Personalty — Manner of Making

 In the two (2) indices of instruments relating to personal property, the register shall likewise enter and keep alphabetically the names of the grantors or persons, firms, or corporations executing or making the contracts or instruments recorded in the direct index, and the name of the persons, firms, or corporations to whom the conveyances or grants are made, in alphabetical order, in the reverse index, followed by the other entries as above required in regard to instruments relating to real estate. Instruments relating to both realty and personalty shall be indexed in each of the above named sets of indices and as above required.
TN Code § 10-7-205 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-205. Time of Making Indices — One or More Indices — Mortgages and Deeds of Trust

 It is the duty of the register to make the entries required in §§ 10-7-202 — 10-7-204 for all instruments immediately upon their being recorded; provided, that at the discretion of the register, the register may:   Index all instruments purporting to convey titles to land in one (1) or more indices, indexing them direct and reverse as provided for in §§ 10-7-201 — 10-7-206;   Keep all deeds of trust or land mortgages in one (1) or more indices, indexing them direct and reverse as required by §§ 10-7-201 — 10-7-206;   Keep all trust deeds or land mortgages and chattel mortgages and other instruments relating to personalty in one (1) or more indices, indexing them direct and reverse as required in §§ 10-7-201 — 10-7-206;   Keep chattel mortgages, in an index, indexing them direct and reverse as required in §§ 10-7-201 — 10-7-206; or   Keep a direct index of chattel mortgages in the same book or volume in which the chattel mortgages are registered or recorded.
TN Code § 10-7-206 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-206. Former Indices May Be Made in Addition to Required Indices

 The indices required to be made and kept shall be in lieu of all indices heretofore required of registers; provided, that any register may continue to make and keep such indices previously required, as the register may determine, in addition to the indices required by §§ 10-7-202 — 10-7-205.
TN Code § 10-7-207 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-207. Failure to Make Index — Forfeiture — Qui Tam Action

 For failing to make such index as prescribed, the register shall forfeit one hundred dollars ($100), one-half (½) to the use of the state and the other one-half (½) to any person who shall sue for the same.   Code 1858, § 455 (deriv. Acts 1839-1840, ch. 26, § 12); Shan., § 569; Code 1932, § 824; T.C.A. (orig. ed.), § 15-207.
TN Code § 10-7-208 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-208. Penalty for Failure to Index Records

 Any clerk, register, or other public officer required by law to keep any record book who willfully violates §§ 10-7-201 — 10-7-207 commits a Class C misdemeanor, and, moreover, such person and such person's official sureties are liable to the injured party for all damage sustained by the injured party, in consequence of such failure, to be recovered before any court of competent jurisdiction.
TN Code § 10-7-209 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-209. Cross Index as to All Parties in Minute Books and Execution Dockets

 The clerks of the supreme court and the clerks of all courts of record are hereby required to index and cross index each record of the minutes of the courts and the execution dockets so respectively required to be kept by them, showing in the direct index, in alphabetical order, the name or names of the plaintiffs or complainants, and against whom the suit is or was brought and, in the cross or reverse index, show the name or names of defendants, in alphabetical order, and by whom the suit is brought.
TN Code § 10-7-210 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 2 - Index of Public Records|§ 10-7-210. Violations of Preceding Section a Misdemeanor

 For failure or refusal to carry out or comply with § 10-7-209, such clerk commits a Class C misdemeanor.
TN Code § 10-7-302 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 3 - Public Records Commission|§ 10-7-302. Public Records Commission Created — Duties

 A public records commission is hereby created to consist of the state treasurer, the comptroller of the treasury, the secretary of state, the director of legal services for the general assembly, and the commissioner of general services as permanent members, any of whom may designate a deputy with a vote as such person's agent to represent such person, the president of the Tennessee historical society as a nonvoting member, and, when required, one (1) temporary and nonvoting member as provided in § 10-7-303. It is the duty of the commission to determine and order proper disposition of state records. The commission shall direct the department of state to initiate, through the division of records management, by regulation or otherwise, any action it may consider necessary to accomplish more efficient control and regulation of records holdings and management in any agency. Such rules and regulations may authorize centralized microfilming for all departments, etc., or provide for other methods of reproduction for the more efficient disposition of state records. The commission shall elect its chair and shall meet not less often than twice annually. Members shall be reimbursed for actual and necessary expenses when attending meetings, and those members who do not receive a fixed salary from the state also shall be paid a per diem of ten dollars ($10.00) for each day of actual meeting. All reimbursement for travel expenses shall be in accordance with the comprehensive travel regulations as promulgated by the department of finance and administration and approved by the attorney general and reporter.
TN Code § 10-7-303 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 3 - Public Records Commission|§ 10-7-303. Division of Records Management — Creation, Disposition and Preservation of Records — Land, Legislative and Judicial Records — Guides

  The division of records management of the department of state shall be the primary records management agency for state government, and as such shall direct the disposition of all records, including electronic processed records and computer output microfilm records.   The division shall cooperate with other agencies in the creation of records, forms, etc., which will eventually be subject to retention and/or disposition scheduling.   Whenever the head of any state department, commission, board or other agency has certified that records created by such person's department, either permanent, temporary or working papers, as defined in § 10-7-301, have reached the end of the retention period established prior to the generation of such records, the public records commission shall then approve or disapprove, by a majority vote, the disposition of such records in a manner specified in the rules and regulations of the commission, and any disposition schedule already in effect may be voided or amended by a majority vote at any time by the commission, upon recommendation of a member of the commission or the head of the appropriate department, commission, board or other agency, in consultation with the staff of the division.   No record or records shall be scheduled for destruction without the unanimous approval of the voting members of the public records commission.   All records concerning private or public lands, with the exception of leases, shall be forever preserved. The microfilm records of leases required to be microfilmed prior to disposition pursuant to § 12-2-108(c) shall be forever preserved.   When the development of a records management system for judicial records or the disposition of judicial records is under consideration, the attorney general and reporter or the attorney general's representative, and the chief justice of the supreme court or the chief justice's representative shall serve as temporary nonvoting members of the commission.   This part applies to judicial records but does not apply to legislative records.     The division is authorized to develop a protocol manual or to adopt a published protocol manual to be adopted by the executive, judicial and legislative branches of state government.   The division is authorized to develop a style manual or guide or to adopt a published style manual or guide to be adopted by the executive, judicial and legislative branches of state government.     A branch of state government may modify an adopted protocol manual or style guide.
TN Code § 10-7-304 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 3 - Public Records Commission|§ 10-7-304. Records Officer, Systems or Records Analyst

 The head of each department, commission, board or agency shall designate a records officer, systems analyst, or records analyst, etc., who shall be an employee at the administrative level and who shall be instructed to cooperate with the staff of the division of records management of the department of state and the public records commission in carrying out the purposes of this chapter. It is the duty of the records officer to appear before the public records commission for the purpose of presenting on behalf of such record officer's department, commission, board or agency requests for disposition of records.
TN Code § 10-7-305 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 3 - Public Records Commission|§ 10-7-305. Administrative Officer and Secretary — Duties

 The commissioner of general services shall be the administrative officer and secretary of the public records commission and act on its behalf and by its direction to make and enter into contracts and agreements with other departments, agencies, boards and commissions of state government as the commission may consider necessary, expedient or incidental to the performance of its duties under this chapter.
TN Code § 10-7-306 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 3 - Public Records Commission|§ 10-7-306. Rules and Regulations of Commission

  The commission shall issue rules and regulations which shall include such procedures as may be necessary to carry out the purposes of this chapter. Such rules and regulations shall provide, but not be limited to:  Procedures for the adoption of any record to be created by any department, board, commission or agency;   Standards and procedures for the reproduction of records for security or for disposal of original records;   Procedures for compiling and submitting to the division lists and schedules or records proposed for disposition; and   Procedures for the physical destruction or other disposition of records.     All rules and regulations must be approved by a majority of the voting members of the commission. The commissioner of general services as the administrative officer and secretary of the commission shall sign all rules and regulations on behalf of the commission.   The rules and regulations shall be issued and promulgated in accordance with title 4. The commission need not formally meet to act under this section, but may adopt any rule, regulation, procedure or disposal with the written approval of all voting members.
TN Code § 10-7-401 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-401. County Public Records Commission Created — Membership

 In order to provide for the orderly disposition of public records created by agencies of county government, the county legislative body shall create within the county a county public records commission, composed of at least six (6) members. The county mayor shall appoint three (3) members and the county legislative body shall confirm each appointee. Of the three (3) appointees, one (1) shall be a member of the county legislative body, one (1) shall be a judge of one of the courts of record or designee of such judge which holds court in the county and one (1) shall be a genealogist. The county clerk, or the designee of the county clerk, county register, or the designee of the county register, and the county historian shall be ex officio members of the commission. In counties having a duly appointed county archivist, that person shall also serve as an ex officio member of the commission. In counties having a technology department or information technology department, the county legislative body may designate the director of such department as an ex officio member of the commission, and if so designated, the director or designee of the director shall also serve as an ex officio member of the commission. Each elected member of the commission shall hold office during the term for which the member was elected to office. If a vacancy occurs in one (1) of the appointed positions, the county mayor shall appoint a person in the same manner as the original appointment.
TN Code § 10-7-402 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-402. Organization of Commission — Compensation — Meetings

 The county records commission shall elect a chair and a secretary and shall keep and preserve minutes of all its proceedings and transactions. Members of the commission shall receive no compensation, except that any member who does not receive a fixed annual salary from the state or the county may be paid a per diem of twenty-five dollars ($25.00) for each day of actual meeting. Members may be reimbursed for actual necessary expenses incurred in attendance upon their duties. The commission shall meet not less than twice annually.
TN Code § 10-7-403 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-403. “Public Records” Defined

 “Public records” within the county shall be construed to mean:   All documents, papers, records, books, and books of account in all county offices, including, but not limited to, the county clerk, the county register, the county trustee, the sheriff, the county assessor, the county mayor and county commissioners, if any;   The pleadings, documents, and other papers filed with the clerks of all courts, including the courts of record, general sessions courts, and former courts of justices of the peace, and the minute books and other records of these courts; and   The minutes and records of the county legislative body.