reglab/housing_qa huggingface dataset:
NE Code § 84-1206 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1206 - Administrator; duties; powers.

84-1206.  Administrator; duties; powers.(1) With due regard for the functions of the state and local agencies concerned, and with such guidance and assistance from the board as may be required, the administrator shall:(a) Establish standards, procedures, and techniques for the effective management of public records;(b) Make continuing surveys of paperwork, microfilm, and electronic storage operations, and recommend improvements in current records management practices, including, but not limited to, the economical use of and cost reductions in space, equipment, and supplies employed in creating, maintaining, storing, preserving, and servicing records;(c) Establish standards for the preparation of schedules providing for the retention of records of continuing value and for the prompt and orderly disposal of records no longer possessing sufficient administrative, legal, historical, or fiscal value to warrant their further retention; and(d) Obtain from the state or local agencies concerned such reports and other data as are required for the proper administration of the records management program, including organizational charts of agencies concerned.(2) The administrator shall establish standards for designating essential records, shall assist state and local agencies in identifying essential records, and shall guide such agencies in the establishment of programs for the preservation of essential records.(3) The administrator may advise and assist members of the Legislature and other officials in the maintenance and disposition of their personal or political papers of public interest and may provide such other services as are available to state and local agencies, within the limitation of available funds.Source   Laws 1961, c. 455, § 6, p. 1388;   Laws 1969, c. 841, § 4, p. 3171;   Laws 1976, LB 641, § 1;   Laws 1980, LB 747, § 2;  Laws 2012, LB719, § 15;  Laws 2012, LB880, § 6.
NE Code § 84-1207 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1207 - State or local agency head; duties.

84-1207.  State or local agency head; duties.In accordance with general law and with the rules and regulations adopted and promulgated by the administrator and the board as provided in section 84-1216, the head of any state or local agency shall:(1) Establish and maintain an active, continuing program for the efficient, cost-effective, modern, and economical management of the record-keeping activities of the agency;(2) Make and maintain records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency, designed to furnish information to protect the legal and financial rights of the state, and of persons directly affected by the agency's activities;(3) Make and submit to the administrator schedules proposing the length of time each record series warrants retention for administrative, legal, historical, or fiscal purposes, after it has been made in or received by the agency, and lists of records in the custody or under the control of the agency which are not needed in the transaction of current business and do not possess sufficient administrative, legal, historical, or fiscal value to warrant their further retention;(4) Inventory the records in the custody or under the control of the agency and submit to the administrator a report thereon, containing such data as the administrator shall prescribe, including his or her recommendations as to which of such records, if any, should be determined to be essential records. He or she shall review the inventory and report periodically and, as necessary, shall revise the report so that it is current, accurate, and complete;(5) Comply with the rules, regulations, standards, and procedures issued and set up by the administrator and the board and cooperate in the conduct of surveys made by the administrator pursuant to the Records Management Act; and(6) Strive to reduce the costs to manage record retention.Source   Laws 1961, c. 455, § 7, p. 1389;   Laws 1969, c. 841, § 5, p. 3171;   Laws 1979, LB 559, § 4;  Laws 2012, LB719, § 16;  Laws 2012, LB880, § 7.
NE Code § 84-1207.01 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1207.01 - Agency head; designate records officer; duties.

84-1207.01.  Agency head; designate records officer; duties.In addition to the duties enumerated in section 84-1207, each state agency head shall designate a records officer from the management or professional level who shall be responsible for the overall coordination of records management activities within the agency.Source  Laws 1976, LB 641, § 2.
NE Code § 84-1208 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1208 - Administrator; preservation duplicates of essential records; process used; exception.

84-1208.  Administrator; preservation duplicates of essential records; process used; exception.(1) The administrator may make or cause to be made preservation duplicates of essential records or may designate as preservation duplicates existing copies thereof. A preservation duplicate shall be durable, accurate, complete, and clear and, if made by means of photography, microphotography, photocopying, film, microfilm, optical imagery, or similar processes, shall be prepared in conformity to standards prescribed and approved by the board.(2) A preservation duplicate made by a photographic, photostatic, microfilm, microcard, miniature photographic, optical imagery, or similar process which accurately reproduces or forms a durable medium for so reproducing the original shall have the same force and effect for all purposes as the original record, whether the original is in existence or not. A transcript, exemplification, or certified copy of such preservation duplicate shall for all purposes be deemed a transcript, exemplification, or certified copy of the original record.(3) No copy of an essential record shall be used as a preservation duplicate unless, under the general laws of the state, the copy has the same force and effect for all purposes as the original record.Source   Laws 1961, c. 455, § 8, p. 1390;   Laws 1991, LB 25, § 3.
NE Code § 84-1209 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1209 - Administrator; storage of records and preservation duplicates; charges.

84-1209.  Administrator; storage of records and preservation duplicates; charges.The administrator may establish storage facilities for essential records, preservation duplicates, and other state records and may provide for a system of charges to allocate the cost of providing such storage among the state agencies utilizing the storage services. The system of charges shall, as nearly as may be practical, cover the actual costs of operating the storage facilities.Source   Laws 1961, c. 455, § 9, p. 1390;   Laws 1969, c. 841, § 6, p. 3172;   Laws 1976, LB 641, § 3;   Laws 1983, LB 617, § 28;  Laws 2012, LB719, § 17.
NE Code § 84-1210 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1210 - Administrator; records; maintain; temporary removal; inspection; copies certified.

84-1210.  Administrator; records; maintain; temporary removal; inspection; copies certified.(1) The administrator shall properly maintain essential records and preservation duplicates stored by him.(2) An essential record or preservation duplicate stored by the administrator may be removed by the regularly designated custodian for temporary use when necessary for the proper conduct of his office, and shall be returned to the administrator immediately after such use.(3) When an essential record is stored by him, the administrator, upon the request of the regularly designated custodian thereof, shall provide for its inspection or for the making or certification of copies thereof, and such copies, when certified by the administrator, shall have the same force and effect for all purposes as if certified by the regularly designated custodian.Source   Laws 1961, c. 455, § 10, p. 1391;   Laws 1969, c. 841, § 7, p. 3173.
NE Code § 84-1211 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1211 - Records; confidential; protection.

84-1211.  Records; confidential; protection.(1) When an essential record is required by law to be treated in a confidential manner, the administrator, in effectuating the purposes of the Records Management Act, shall protect its confidential nature, as well as that of any preservation duplicate or other copy thereof. Any hospital or medical record submitted to the administrator for microfilming or similar processing shall be made accessible in a manner consistent with the access permitted similar records under sections 71-961 and 83-109.(2) Nothing in the Records Management Act shall be construed to affect the laws and regulations dealing with the dissemination, security, and privacy of criminal history information under the Security, Privacy, and Dissemination of Criminal History Information Act.Source   Laws 1961, c. 455, § 11, p. 1391;   Laws 1969, c. 841, § 8, p. 3174;   Laws 1979, LB 559, § 5;  Laws 2004, LB 1083, § 143.  Cross References  Security, Privacy, and Dissemination of Criminal History Information Act, see section 29-3501.
NE Code § 84-1212 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1212 - Program for selection and preservation of essential records; review, periodically.

84-1212.  Program for selection and preservation of essential records; review, periodically.The administrator shall review periodically, and at least once each year, the program for the selection and preservation of essential records, including the classification thereof and the provisions for preservation duplicates and for the safeguarding of essential records and preservation duplicates to insure that the purposes of the Records Management Act are accomplished.Source   Laws 1961, c. 455, § 12, p. 1392;   Laws 1969, c. 841, § 9, p. 3174;   Laws 1979, LB 559, § 6;  Laws 2012, LB719, § 18.
NE Code § 84-1212.01 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1212.01 - Records retention and disposition schedule; review by State Archivist; approval; review by administrator.

84-1212.01.  Records retention and disposition schedule; review by State Archivist; approval; review by administrator.(1) Each records retention and disposition schedule submitted to the administrator shall be reviewed by the State Archivist for purposes of selection of archival and historical material, and all such material shall be identified as such on the schedule. When the State Archivist has determined that all archival and historical material has been properly identified and that no disposition, except by transfer to the State Archives of the Nebraska State Historical Society, has been recommended for such material, the State Archivist shall approve such records retention and disposition schedule and return it to the administrator.(2) The administrator shall review each records retention and disposition schedule submitted, and if the recommended retention periods and the recommended dispositions satisfy audit requirements and give proper recognition to administrative, legal, and fiscal value of the records listed therein and if the records retention and disposition schedule has been approved by the State Archivist, such records retention and disposition schedule shall be approved by the administrator.Source   Laws 1976, LB 641, § 4;   Laws 1989, LB 18, § 8.
NE Code § 84-1212.02 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1212.02 - Records retention and disposition schedule; disposal of records pursuant to schedule; report.

84-1212.02.  Records retention and disposition schedule; disposal of records pursuant to schedule; report.All state agency heads and all local agency heads are hereby authorized to dispose of the records of their agencies in accordance with records retention and disposition schedules which are applicable to their agencies if such schedules have been approved by the administrator pursuant to section 84-1212.01. Each agency head shall report any such records disposition to the administrator on forms provided by the administrator.Source  Laws 1976, LB 641, § 5.
NE Code § 84-1213 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1213 - Records; property of state or local agencies; protected; willfully mutilate, destroy, transfer, remove, damage, or otherwise dispose of; violation; penalty.

84-1213.  Records; property of state or local agencies; protected; willfully mutilate, destroy, transfer, remove, damage, or otherwise dispose of; violation; penalty.(1) All records made or received by or under the authority of or coming into the custody, control, or possession of state or local agencies in the course of their public duties are the property of the state or local agency concerned and shall not be mutilated, destroyed, transferred, removed, damaged, or otherwise disposed of, in whole or in part, except as provided by law.(2) Any person who willfully mutilates, destroys, transfers, removes, damages, or otherwise disposes of such records or any part of such records, except as provided by law, and any person who retains and continues to hold the possession of any such records, or parts thereof, belonging to the state or local agency and refuses to deliver up such records, or parts thereof, to the proper official under whose authority such records belong upon demand being made by such officer or, in cases of a defunct office, to the succeeding agency or to the State Archives of the Nebraska State Historical Society, shall be guilty of a Class III misdemeanor.Source   Laws 1961, c. 455, § 13, p. 1392;   Laws 1973, LB 224, § 15;   Laws 1979, LB 559, § 7;   Laws 1980, LB 747, § 3;  Laws 2012, LB719, § 19.
NE Code § 84-1213.01 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1213.01 - Records; violation; prosecute.

84-1213.01.  Records; violation; prosecute.The State Records Administrator, or any official under whose authority such records belong, shall report to the proper county attorney any supposed violation of section 84-1213 that in its judgment warrants prosecution. It shall be the duty of the several county attorneys to investigate supposed violations of such section and to prosecute violations of such section.Source  Laws 1973, LB 224, § 16.
NE Code § 84-1214 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1214 - State agency; disposition of records; procedure.

84-1214.  State agency; disposition of records; procedure.Whenever any state agency desires to dispose of records which are not listed on an approved records retention and disposition schedule applicable to such agency, the state agency head shall prepare and submit to the administrator, on forms provided by the administrator, a list of the records sought to be disposed of and a request for approval of their disposition, which list and request shall be referred to the board for action at its next regular or special session. On consideration thereof, the board may approve such disposition thereof as may be legal and proper or may refuse to approve any disposition, and the records as to which such determination has been made may thereupon be disposed of in accordance with the approval of the board.Source   Laws 1961, c. 455, § 14, p. 1392;   Laws 1969, c. 841, § 10, p. 3174;   Laws 1976, LB 641, § 6;  Laws 2012, LB719, § 20.
NE Code § 84-1214.01 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1214.01 - State Archives; authority; duties.

84-1214.01.  State Archives; authority; duties.The State Archives of the Nebraska State Historical Society has the authority to acquire, in total or in part, any document, record, or material which has been submitted to the board for disposition or transfer when such material is determined to be of archival or historical significance by the State Archivist or the board. The head of any state or local agency shall certify in writing to the society the transfer of the custody of such material to the State Archives. No state or local agency shall dispose of, in any other manner except by transfer to the State Archives, that material which has been appraised as archival or historical without the written consent of the State Archivist and the administrator. If such material is determined to be in jeopardy of destruction or deterioration and such material is not necessary to the conduct of daily business in the state or local agency of origin, it shall be the prerogative of the State Archivist to petition the administrator and the state or local agency of origin for the right to transfer such material into the safekeeping of the State Archives. It shall be the responsibility of the administrator to hear arguments for or against such petition and to determine the results of such petition. The State Archivist shall prepare invoices and receipts in triplicate for materials acquired under this section, shall retain one copy, and shall deliver one copy to the administrator and one copy to the state or local agency head from whom the records are obtained.Source   Laws 1969, c. 841, § 11, p. 3175;   Laws 1989, LB 18, § 9;  Laws 2012, LB719, § 21.
NE Code § 84-1215 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1215 - Nonrecord material; destruction; procedure; personal and political papers; preservation.

84-1215.  Nonrecord material; destruction; procedure; personal and political papers; preservation.(1) If not otherwise prohibited by law, nonrecord materials, not included within the definition of records as contained in section 84-1202, may be destroyed at any time by the state or local agency in possession thereof without the prior approval of the administrator or board. The administrator may formulate procedures and interpretations to guide in the disposal of nonrecord materials, but nothing therein shall be contrary to any provision of law relating to the transfer of materials of historical value to the State Archives of the Nebraska State Historical Society.(2) Members of the Legislature and other officials are encouraged to offer their personal and political papers of public interest to the State Archives for preservation subject to any reasonable restrictions concerning their use by other persons.Source   Laws 1961, c. 455, § 15, p. 1393;   Laws 1969, c. 841, § 12, p. 3176;   Laws 1980, LB 747, § 4;  Laws 2012, LB719, § 22.
NE Code § 84-1216 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1216 - Administrator; rules and regulations; promulgate.

84-1216.  Administrator; rules and regulations; promulgate.The administrator shall adopt and promulgate rules and regulations as may be necessary or proper to effectuate the purposes of the Records Management Act. Those portions thereof which relate to functions specifically delegated to the board shall be approved and concurred in by the board.Source   Laws 1961, c. 455, § 16, p. 1393;   Laws 1979, LB 559, § 8;  Laws 2012, LB719, § 23.
NE Code § 84-1217 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1217 - State and local agencies; preservation of records; administrator; advise.

84-1217.  State and local agencies; preservation of records; administrator; advise.The Records Management Act shall apply to all state and local agencies, and the administrator shall advise and assist in the establishment of programs for records management and for the selection and preservation of essential records of the executive, judicial, and legislative branches and, as required by such branches, shall provide program services pursuant to the act.Source   Laws 1961, c. 455, § 17, p. 1393;   Laws 1969, c. 841, § 13, p. 3176;   Laws 1979, LB 559, § 9;  Laws 2012, LB719, § 24.
NE Code § 84-1218 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1218 - Local agencies; preservation of records; administrator; advise and assist; rules and regulations.

84-1218.  Local agencies; preservation of records; administrator; advise and assist; rules and regulations.The governing bodies of all local agencies in this state, with the advice and assistance of the administrator and pursuant to the rules and regulations adopted and promulgated pursuant to the Records Management Act, shall establish and maintain continuing programs to promote the principles of efficient records management for local records and for the selection and preservation of essential local records, which programs, insofar as practicable, shall follow the patterns of the programs established for state records as provided in the act. Each such governing body shall promulgate rules and regulations as are necessary or proper to effectuate and implement the programs so established, but nothing therein shall be in violation of the provisions of general law relating to the destruction of local records.Source   Laws 1961, c. 455, § 18, p. 1393;   Laws 1969, c. 841, § 14, p. 3176;   Laws 1979, LB 559, § 10;  Laws 2012, LB719, § 25.
NE Code § 84-1219 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1219 - Administrator; biennial report; copies; furnish.

84-1219.  Administrator; biennial report; copies; furnish.The administrator shall prepare a biennial report on the status of programs established by the administrator as provided in the Records Management Act and on the progress made during the preceding biennium in implementing and effectuating such programs and in reducing costs. Copies of this report shall be furnished to the Governor, the Clerk of the Legislature, and such other officials and state and local agencies as the Governor or the board shall direct. The report submitted to the Clerk of the Legislature shall be submitted electronically.Source   Laws 1961, c. 455, § 19, p. 1394;   Laws 1979, LB 559, § 11;  Laws 2012, LB719, § 26;  Laws 2012, LB782, § 231;  Laws 2012, LB880, § 8;  Laws 2013, LB222, § 45.
NE Code § 84-1220 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1220 - Act, how cited.

84-1220.  Act, how cited.Sections 84-1201 to 84-1227 shall be known and may be cited as the Records Management Act.Source   Laws 1961, c. 455, § 20, p. 1394;   Laws 1979, LB 559, § 12;   Laws 1997, LB 590, § 13.
NE Code § 84-1222 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1222 - Purchase of microfilm system or equipment; approval; property of administrator.

84-1222.  Purchase of microfilm system or equipment; approval; property of administrator.No state agency shall purchase any microfilm system or equipment prior to the approval of the administrator. The administrator shall not approve internal microfilm activities of any state agency unless such activities may not be feasibly provided by the central microfilming agency and are necessary to a particular operation within the state agency. Any equipment purchased under this section shall become the property of the administrator.Source   Laws 1977, LB 520, § 2;   Laws 1979, LB 559, § 13;  Laws 2012, LB719, § 27.
NE Code § 84-1224 (2021)
2021 Nebraska Revised Statutes|Chapter 84 - State Officers|84-1224 - Administrator; microfilm; micrographic equipment; powers.

84-1224.  Administrator; microfilm; micrographic equipment; powers.The administrator shall:(1) Be empowered to review the microfilm systems within every state agency;(2) Be empowered to cause such systems to be merged with a central microfilm agency in the event that a cost analysis shows that economic advantage may be achieved;(3) Be empowered to permit the establishment of microfilming services within any state agency if a potential economy or a substantial convenience for the state would result; and(4) Be empowered to determine the operating locations of all micrographic equipment in his or her possession.Source   Laws 1977, LB 520, § 4;  Laws 2012, LB719, § 28.