NY UCC § 9-519 (2021)
2021 New York Laws UCC - Uniform Commercial Code Article 9 - Secured Transactions Part 5 - Filing Sub Part 2 - Duties and Operation of Filing Office 9-519 - Numbering, Maintaining, and Indexing Records; Communicating Information Provided in Records

Section 9--519. Numbering,    Maintaining,    and    Indexing   Records;                   Communicating Information Provided in Records.  (a) Filing office duties. For each record filed in  a  filing  office, the filing office shall:       (1) assign a unique number to the filed record;       (2) create  a  record that bears the number assigned to the filed            record and the date and time of filing;       (3) maintain the filed record for public inspection; and       (4) index the filed record in accordance  with  subsections  (c),           (d), and (e).  (b) File number. A file number must include a digit that:       (1) is mathematically derived from or related to the other digits            of the file number; and       (2) aids  the  filing  office  in  determining  whether  a number            communicated as the file number includes  a  single-digit  or            transpositional error.  (c) Indexing: general. Except as otherwise provided in subsections (d) and (e), the filing office shall:       (1) index an initial financing statement according to the name of            the  debtor  and  index  all  filed  records  relating to the            initial financing statement in a manner that associates  with            one  another  an  initial  financing  statement and all filed            records relating to the initial financing statement; and       (2) index a record that provides a name of a debtor which was not            previously provided in the financing statement to  which  the            record  relates  also  according  to  the  name  that was not            previously provided.  (d) Indexing:  real-property-related   financing   statement.   If   a financing  statement is filed as a fixture filing or covers as-extracted collateral, or timber to be cut, or a cooperative interest,  the  filing office shall index it:       (1) under  the  names  of  the debtor and of each owner of record            shown  on  the  financing  statement  as  if  they  were  the            mortgagors  under  a mortgage of the real property described;            and       (2) to the extent  that  the  law  of  this  state  provides  for            indexing  of  records  of  mortgages  under  the  name of the            mortgagee, under the name of the  secured  party  as  if  the            secured party were the mortgagee thereunder, and;       (3) if  the  real estate is in the City of New York or in Nassau,            Onondaga, or any other  county  where  the  block  system  of            recording  or registering and indexing conveyances is in use,            according to the block in which the real estate is  situated;            the filing officer may index such statements according to the            names  of  the  record  owners of the real estate in a single            consolidated index installed and maintained by  him  pursuant            to section five hundred twenty-nine of the county law.  (e) Indexing:   real-property-related   assignment.   If  a  financing statement  is  filed  as  a  fixture  filing  or   covers   as-extracted collateral,  timber  to  be  cut  or  a cooperative interest, the filing office shall index an assignment filed under  Section  9--514(a)  or  an amendment filed under Section 9--514(b):       (1) under the name of the assignor as grantor; and       (2) to  the  extent  that  the  law  of  this  state provides for            indexing a record of the assignment of a mortgage  under  the            name of the assignee, under the name of the assignee; and       (3) if  the  real estate is in the City of New York or in Nassau,            Onondaga, or any other  county  where  the  block  system  of             recording  or registering and indexing conveyances is in use,            according to the block in which the real estate is  situated;            the  filing  officer  may index such assignments according to            the names of the record owners of the real estate in a single            consolidated  index  installed and maintained by him pursuant            to section five hundred twenty-nine of the county law.  (f) Retrieval and association  capability.  The  filing  office  shall maintain a capability:       (1) to retrieve a record by the name of the debtor and:           (A) if   the   filing   office   is   described   in  Section                9--501(a)(1), by the file number assigned to the  initial                financing  statement  to which the record relates and the                date and time that the record was filed or recorded; or           (B) if  the   filing   office   is   described   in   Section                9--501(a)(2),  by the file number assigned to the initial                financing statement to which the record relates; and       (2) to  associate  and  retrieve  with  one  another  an  initial            financing  statement  and  each  filed record relating to the            initial financing statement; and       (3) if the real estate is in the City of New York or  in  Nassau,            Onondaga,  or  any  other  county  where  the block system of            recording or registering and indexing conveyances is in  use,            to retrieve a record according to the block in which the real            estate is situated.  (g) Removal  of  debtor's  name.  The  filing  office may not remove a debtor's name from the index until one year after the effectiveness of a financing statement naming the debtor lapses under Section  9--515  with respect to all secured parties of record.  (h) Timeliness  of  filing office performance. The filing office shall perform the acts required by subsections (a) through (e) at the time and in the manner prescribed by filing-office rule, but not later  than  two business days after the filing office receives the record in question.  (i) Inapplicability    to    real-property-related    filing   office. Subsections (b) and (h) do not apply to a  filing  office  described  in Section 9--501(a)(1).