reglab/housing_qa huggingface dataset:
NM Stat § 14-3-6 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-6 - Administrator; duties.

The administrator is the official custodian and trustee for the state of all public records and archives of whatever kind which are transferred to him from any public office of the state or from any other source. He shall have overall administrative responsibility for carrying out the purposes of the Public Records Act, and may employ necessary personnel, purchase equipment and provide facilities as may be required in the execution of the powers conferred and duties imposed upon him. He shall keep the commission advised throughout the year of operations conducted and future operations projected, and shall report annually to the commission which records have been destroyed, transferred or otherwise processed during the year. The administrator shall establish a records management program for the application of efficient and economical management methods to the creation, utilization, maintenance, retention, preservation and disposal of official records. It shall be the duty of the administrator, in cooperation with and with the approval of the general services department, to establish standards, procedures and techniques for effective management of public records, to make continuing surveys of paperwork operations, and to recommend improvements in current records management practices including the use of space, equipment and supplies employed in creating, maintaining and servicing records. It shall be the duty of the head of each state agency to cooperate with the administrator in conducting surveys and to establish and maintain an active, continuing program for the economical and efficient management of the agency's records. The administrator shall establish records disposal schedules for the orderly retirement of records and adopt regulations necessary for the carrying out of the Public Records Act. Records disposal schedules shall be filed with the librarian of the supreme court library, and shall not become effective until thirty days after the date of filing. Records so scheduled may be transferred to the records center at regular intervals, in accordance with the regulations of the administrator. History: 1953 Comp., § 71-6-6, enacted by Laws 1959, ch. 245, § 6; 1965, ch. 81, § 1; 1983, ch. 301, § 33. ANNOTATIONSAdoption of regulations by administrator. — The administrator may adopt regulations which will guide state officers in determining which records are "public records" and providing for separate disposal standards and retention periods for nonpublic record correspondence. The disposition of those records found to be "public records" within the meaning of the statutory definition must be controlled by the applicable portions of the Public Records Act, 14-3-1 NMSA 1978 et seq. 1960 Op. Att'y Gen. No. 60-72. Administrator has authority to ensure compliance by county officials with the applicable provisions of 14-3-15 NMSA 1978. 1979 Op. Att'y Gen. No. 79-26.
NM Stat § 14-3-7 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-7 - Inspection and survey of public records.

The administrator is authorized to inspect or survey the records of any agency, and to make surveys of records management and records disposal practices in the various agencies, and he shall be given the full cooperation of officials and employees of the agencies in such inspections and surveys. Records, the use of which is restricted by or pursuant to law or for reasons of security or the public interest, may be inspected or surveyed by the administrator, subject to the same restrictions imposed upon employees of the agency holding the records. History: 1953 Comp., § 71-6-7, enacted by Laws 1959, ch. 245, § 7.
NM Stat § 14-3-7.1 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-7.1 - Access to confidential records.

A. Notwithstanding any other provision of law, any public record deemed by law to be confidential and required by a records retention and disposition schedule to be maintained longer than twenty-five years shall not, after twenty-five years from the date of creation, be confidential and shall be accessible to the public, except: (1) personal identification information deemed confidential by law, which shall remain confidential for one hundred years after the date of creation, unless a shorter duration is otherwise required by law; (2) records that are confidential pursuant to Section 2-3-13 NMSA 1978, which shall remain confidential for seventy-five years after the date of creation; (3) records that are confidential pursuant to Section 18-6-11.1 NMSA 1978; and (4) records whose disclosure is prohibited by court action or federal law. B. Nothing in this section shall limit or remove the discretion of a records custodian to withhold a public record pursuant to Section 14-2-1 NMSA 1978. History: Laws 2005, ch. 79, § 2. ANNOTATIONSEffective dates. — Laws 2005, ch. 79 contained no effective date provision, but, pursuant to N.M. Const., art. IV, § 23, was effective June 17, 2005, 90 days after adjournment of the legislature.
NM Stat § 14-3-8 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-8 - Records center.

A records center is established in Santa Fe under the supervision and control of the administrator. The center, in accordance with the regulations established by the administrator and the commission, shall be the facility for the receipt, storage or disposition of all inactive and infrequently used records of present or former state agencies or former territorial agencies which at or after the effective date of this act may be in custody of any state agency or instrumentality, and which are not required by law to be kept elsewhere, or which are not ordered destroyed by the commission. Records required to be confidential by law and which are stored in the center shall be available promptly when called for by the originating agency, but shall not be made available for public inspection except as provided by law. All other records retained by the center shall be open to the inspection of the general public, subject to reasonable rules and regulations prescribed by the administrator. Facilities for the use of these records in research by the public shall be provided in the center. History: 1953 Comp., § 71-6-8, enacted by Laws 1959, ch. 245, § 8. ANNOTATIONSCompiler's notes. — The phrase "effective date of this act", appearing in the second sentence of the first paragraph, means June 12, 1959, the effective date of Laws 1959, ch. 245. Official documents and correspondence of former officials. — It is clear that the official documents and correspondence of a former territorial governor, chief justice, representative and delegate should be in the custody of the commission in the state records center. 1961 Op. Att'y Gen. No. 61-07. Records which contain both official and personal matters are still public records and should be in the custody of the commission at the state records center. 1969 Op. Att'y Gen. No. 69-139.
NM Stat § 14-3-8.1 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-8.1 - Records center revolving fund; created; revenues from sales deposited in fund.

The "records center revolving fund" is created in the state treasury. Money from the sale of state records center publications, services, equipment, supplies and materials shall be deposited in the fund. The fund shall be administered by the state records center, and money in the fund is appropriated to the state records center to carry out the administrative purposes of the Public Records Act and the State Rules Act [Chapter 14, Article 4 NMSA 1978]. Expenditures from the fund shall be by warrant of the secretary of finance and administration upon vouchers signed by the state records administrator or his authorized representative. History: Laws 2002, ch. 56, § 2. ANNOTATIONSEmergency clauses. — Laws 2002, ch. 56, § 4 contained an emergency clause and was approved March 4, 2002. Temporary provisions. — Laws 2002, ch. 56, § 3, effective March 4, 2002, provided that all money in the special revolving fund established by Laws 1961, Chapter 111 for the use of the state records center be transferred to the records center revolving fund.
NM Stat § 14-3-9 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-9 - Disposition of public records.

Upon completion of an inspection or survey of the public records of any agency by the administrator, or at the request of the commission or the head of any agency, the administrator, attorney general and the agency official in charge of the records of that agency shall together make a determination as to whether: A. the records shall be retained in the custody of the agency; B. the records shall be transferred to the records center; or C. a recommendation for destruction of the records shall be made to the commission. If it is determined that the records are to be transferred to the records center, they shall be within a reasonable time so transferred. A list of the records so transferred shall be retained in the files of the agency from which the records were transferred. Public records in the custody of the administrator may be transferred or destroyed only upon order of the commission. History: 1953 Comp., § 71-6-9, enacted by Laws 1959, ch. 245, § 9. ANNOTATIONSCounty officials are not required to comply with specific terms of 14-3-9 through 14-3-11 NMSA 1978, when they destroy the records kept by them. 1979 Op. Att'y Gen. No. 79-16. Disposition of official's records upon expiration of term. — After his term of office has expired, an elected state official may not dispose of his official public records in any manner other than that prescribed by the New Mexico commission of public records. 1969 Op. Att'y Gen. No. 69-139.
NM Stat § 14-3-10 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-10 - Disagreement as to value of records.

In the event the attorney general and the administrator determine that any records in the custody of a public officer including the administrator are of no legal, administrative or historical value, but the public officer having custody of the records or from whose office the records originated fails to agree with such determination or refuses to dispose of the records, the attorney general and the administrator may request the state commission of public records to make its determination as to whether the records should be disposed of in the interests of conservation of space, economy or safety. History: 1953 Comp., § 71-6-10, enacted by Laws 1959, ch. 245, § 10. ANNOTATIONSCounty officials are not required to comply with specific terms of 14-3-9 through 14-3-11 NMSA 1978, when they destroy the records kept by them. 1979 Op. Att'y Gen. No. 79-16.
NM Stat § 14-3-11 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-11 - Destruction of records.

If it is determined by the administrator, attorney general and agency head that destruction of records will be recommended, the administrator shall have prepared a list of records, together with a brief description of their nature, and shall place upon the agenda of the next meeting of the commission the matter of destruction of the records. The records may be stored in the center awaiting decision of the commission. The commission's decision with reference to destruction of the records shall be entered on its minutes, together with the date of its order to destroy the records and a general description of the records which it orders to be destroyed. A copy of the commission's order shall be filed with the librarian of the supreme court library. No public records shall be destroyed if the law prohibits their destruction. History: 1953 Comp., § 71-6-11, enacted by Laws 1959, ch. 245, § 11; 1965, ch. 81, § 2. ANNOTATIONSDestruction of paper originals reproduced by microphotography. — It is clear from reading this article that "public records," as defined herein, may be reproduced by microphotography. However, there is no implication that the paper originals can then be destroyed by the administrator. Destruction of such documents can be accomplished only as provided in 14-3-9 to 14-3-11 NMSA 1978, which require, among other things, an appropriate order by the commission. 1960 Op. Att'y Gen. No. 60-68. County officials are not required to comply with specific terms of 14-3-9 through 14-3-11 NMSA 1978, when they destroy the records kept by them. 1979 Op. Att'y Gen. No. 79-16. Records made or kept by municipality under its own authority and for its own purposes may be disposed of as the municipality sees fit. What the municipality has power to create, it has power to destroy, but what is created by the state, or by authority of the state, can only be destroyed by the state, or with its permission. 1961 Op. Att'y Gen. No. 61-36.
NM Stat § 14-3-12 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-12 - Transfer of records upon termination of state agencies.

All public records of any agency, upon the termination of the existence and functions of that agency, shall be checked by the administrator and the attorney general and either transferred to the custody of another agency having a use for the records, or to the custody of the administrator at the center in accordance with the procedure of the Public Records Act [Chapter 14, Article 3 NMSA 1978]. When an agency is terminated or reduced by the transfer of its powers and duties to another agency or to other agencies, its appropriate public records shall pass with the powers and duties so transferred. History: 1953 Comp., § 71-6-12, enacted by Laws 1959, ch. 245, § 12.
NM Stat § 14-3-13 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-13 - Protection of records.

The administrator and every other custodian of public records shall carefully protect and preserve such records from deterioration, mutilation, loss or destruction and, whenever advisable, shall cause them to be properly repaired and renovated. All paper, ink and other materials used in public offices for the purposes of permanent records shall be of durable quality. History: 1953 Comp., § 71-6-13, enacted by Laws 1959, ch. 245, § 13. ANNOTATIONSCross references. — For durability of county clerks' records, see 14-8-7 NMSA 1978. Am. Jur. 2d, A.L.R. and C.J.S. references. — 66 Am. Jur. 2d Records and Recording Laws § 10. 76 C.J.S. Records § 30 et seq.
NM Stat § 14-3-14 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-14 - Advisory groups.

The commission upon recommendation of the administrator may from time to time appoint advisory groups to more effectively obtain the best professional thinking of the bar, historians, political scientists, librarians, accountants, genealogists, patriotic groups, associations of public officials and other groups, on the steps to be taken with regard to any particular group or type of records. History: 1953 Comp., § 71-6-14, enacted by Laws 1959, ch. 245, § 14.
NM Stat § 14-3-15.2 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-15.2 - Electronic authentication; substitution for signature.

Whenever there is a requirement for a signature on any document, electronic authentication that meets the standards promulgated by the commission may be substituted. History: Laws 1995, ch. 27, § 1. ANNOTATIONSCross references. — For format of rules filings under State Rules Act, see 14-4-3 NMSA 1978. For electronic filing of report of campaign expenditures and contributions, see 1-19-31 NMSA 1978. For electronic filing under Taxation and Revenue Department Act, see 9-11-6.4 NMSA 1978. For electronic filing of annual statement by insurer, see 59A-5-29 NMSA 1978. For electronic copies and abstracts of motor vehicle records, see 66-2-7 NMSA 1978. For electronic filing of title applications for motor vehicle titles, see 66-3-201 NMSA 1978. For use of electronic versions of uniform traffic citations in the issuance of citations, see 66-8-128 NMSA 1978. For submission of required information to the Motor Vehicle Division of penalty assessments under municipal programs via electronic means, see 66-8-130 NMSA 1978. For electronic filing of abstract of record in cases involving violations of Motor Vehicle Code, see 66-8-135 NMSA 1978. For the Electronic Authentication of Documents Act, see Chapter 14, Article 15 NMSA 1978.
NM Stat § 14-3-16 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-16 - Attorney general may replevin state records.

On behalf of the state and the administrator, the attorney general may replevin any papers, books, correspondence or other public records which were formerly part of the records or files of any public office in the territory or state of New Mexico, and which the state still has title to or interest in and which have passed out of the official custody of the state, its agencies or instrumentalities. History: 1953 Comp., § 71-6-16, enacted by Laws 1959, ch. 245, § 16.
NM Stat § 14-3-17 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-17 - Approval of existing state agency systems.

Upon the effective date of this act, the state records administrator shall review any existing state agency microphotography system and, after consultation with the agency, shall approve, disapprove or require modification to the system. For the purposes of this section, "state agency" shall include the district courts. Upon disapproval, the agency shall cease to use the system. Modifications shall be completed within a period specified by the administrator. History: 1953 Comp., § 71-6-17, enacted by Laws 1975, ch. 215, § 2. ANNOTATIONSCompiler's notes. — Laws 1963, ch. 303, § 30-1, repealed former 71-6-17, 1953 Comp. (Laws 1959, ch. 245, § 17), relating to unlawful disposition of public records. For present comparable provisions, see 30-26-1 NMSA 1978. The phrase "effective date of this act", appearing near the beginning of this section, means July 1, 1975, the effective date of Laws 1975, Chapter 215. Subsections B, D and G of 14-3-15 NMSA 1978 and this section apply only to state agencies and not to counties or other governmental organizations. 1979 Op. Att'y Gen. No. 79-26.
NM Stat § 14-3-19 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-19 - Storage equipment, supplies and materials; microfilm services and supplies; purchase by state commission of public records for resale.

The state commission of public records may purchase for resale such storage boxes, forms, microfilm supplies necessary to the providing of microfilm services and other supplies and materials as in its judgment are necessary to facilitate the various aspects of its programs. The commission may sell such items and services at cost plus a five percent handling charge. All receipts from such sales shall go into the records center revolving fund. History: 1953 Comp., § 71-6-18, enacted by Laws 1968, ch. 14, § 1; 2002, ch. 56, § 1. ANNOTATIONSCross references. — For records center revolving fund, see 14-3-8.1 NMSA 1978. The 2002 amendment, effective March 4, 2002, in the present last sentence, substituted "records center revolving fund" for "special revolving fund established by Laws 1961, Chapter 111, which is hereby continued", and deleted the former last sentence, which related to appropriations.
NM Stat § 14-3-20 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-20 - Interstate compacts; filing; index.

A. Each agency of this state and each political subdivision of the state entering into or administering an interstate compact or other intergovernmental agreement between or among states, subdivisions of this state and other states or between this state or any subdivision and the federal government, having the force of law and to which this state or any subdivision is a party, shall file with the records center: (1) a certified copy of the compact or agreement; (2) a listing of all other jurisdictions party to the compact or agreement and the date on which each jurisdiction entered into participation; (3) the status of each compact or agreement with respect to withdrawals of participating jurisdictions; (4) citations to any act or resolution of the congress of the United States consenting to the compact or agreement; and (5) any amendment, supplementary agreement or administrative rule or regulation having the force of law and implementing or modifying the compact or agreement. B. The records center shall index these documents and make them available for inspection upon request of any person during normal business hours. C. The provisions of this section are in addition to other requirements of law for filing, publication or distribution. D. No compact or agreement entered into after the effective date of this section shall become effective until filed as required in this section. E. The executive official in charge of any state agency or political subdivision which fails to file any compact or agreement required by this section to be filed is guilty of a misdemeanor. F. The records center shall be furnished copies of all interstate compacts, when available, as defined in this section, which have been filed with the supreme court librarian. History: 1953 Comp., § 71-6-19, enacted by Laws 1963, ch. 185, § 1; 1981, ch. 221, § 1. ANNOTATIONSCompiler's notes. — The phrase "effective date of this section", referred to in Subsection D, means June 7, 1963, the effective date of Laws 1963, ch. 185, § 1. Interstate contract is not instrument similar to rules, reports and notices issued by state agencies. State v. Ellis, 1980-NMCA-187, 95 N.M. 427, 622 P.2d 1047. State does not have valid prisoner transfer agreement with Arizona. — Due to fact that an exhaustive search of the supreme court library found only one contract for a term from April 24, 1973, to June 30, 1974, and a renewal for July 1, 1975, to June 30, 1976, New Mexico does not have a valid agreement with Arizona concerning transfers of prisoners. State v. Ellis, 1980-NMCA-187, 95 N.M. 427, 622 P.2d 1047.