reglab/housing_qa huggingface dataset:
SD Codified L § 1-27-1.12 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.12 - Chapter inapplicable to Unified Judicial System.

1-27-1.12. Chapter inapplicable to Unified Judicial System.The provisions of this chapter do not apply to records and documents of the Unified Judicial System. Source: SL 2009, ch 10, §17.
SD Codified L § 1-27-1.13 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.13 - Certain records not available to inmates.

1-27-1.13. Certain records not available to inmates.The secretary of corrections may prohibit the release of information to inmates or their agents regarding correctional operations, department policies and procedures, and inmate records of the requesting inmate or other inmates if the release would jeopardize the safety or security of a person, the operation of a correctional facility, or the safety of the public. This section does not apply to an inmate's attorney requesting information that is subject to disclosure under this chapter. Source: SL 2009, ch 10, §19.
SD Codified L § 1-27-1.14 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.14 - Redaction of records in office of register of deeds not required.

1-27-1.14. Redaction of records in office of register of deeds not required.This chapter does not require the redaction of any record, or any portion of a record, which is recorded in the office of the register of deeds. Source: SL 2009, ch 10, §21; SL 2010, ch 214, §1.
SD Codified L § 1-27-1.15 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.15 - Immunity for good faith denial or provision of record.

1-27-1.15. Immunity for good faith denial or provision of record.No civil or criminal liability may attach to a public official for the mistaken denial or provision of a record pursuant to this chapter if that action is taken in good faith. Source: SL 2009, ch 10, §22.
SD Codified L § 1-27-1.16 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.16 - Material relating to open meeting agenda item to be available--Exceptions--Violation as misdemeanor.

1-27-1.16. Material relating to open meeting agenda item to be available--Exceptions--Violation as misdemeanor.If a meeting is required to be open to the public pursuant to §1-25-1 and if any printed material relating to an agenda item of the meeting is prepared or distributed by or at the direction of the governing body or any of its employees and the printed material is distributed before the meeting to all members of the governing body, the material shall either be posted on the governing body's website or made available at the official business office of the governing body at least twenty-four hours prior to the meeting or at the time the material is distributed to the governing body, whichever is later. If the material is not posted to the governing body's website, at least one copy of the printed material shall be available in the meeting room for inspection by any person while the governing body is considering the printed material. However, the provisions of this section do not apply to any printed material or record that is specifically exempt from disclosure under the provisions of this chapter or to any printed material or record regarding the agenda item of an executive or closed meeting held in accordance with §1-25-2. A violation of this section is a Class 2 misdemeanor. However, the provisions of this section do not apply to printed material, records, or exhibits involving contested case proceedings held in accordance with the provisions of chapter 1-26. Source: SL 2010, ch 9, §1.
SD Codified L § 1-27-1.17 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.17 - Draft minutes of public meeting to be available--Exceptions--Violation as misdemeanor.

1-27-1.17. Draft minutes of public meeting to be available--Exceptions--Violation as misdemeanor.The unapproved, draft minutes of any public meeting held pursuant to §1-25-1 that are required to be kept by law shall be available for inspection by any person within ten business days after the meeting. However, this section does not apply if an audio or video recording of the meeting is available to the public on the governing body's website within five business days after the meeting. A violation of this section is a Class 2 misdemeanor. However, the provisions of this section do not apply to draft minutes of contested case proceedings held in accordance with the provisions of chapter 1-26. Source: SL 2010, ch 9, §3.
SD Codified L § 1-27-1.18 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.18 - Recommendations, findings, and reports of appointed working groups to be reported in open meeting--Action by governing body.

1-27-1.18. Recommendations, findings, and reports of appointed working groups to be reported in open meeting--Action by governing body.Any final recommendations, findings, or reports that result from a meeting of a committee, subcommittee, task force, or other working group which does not meet the definition of a political subdivision or public body pursuant to §1-25-1, but was appointed by the governing body, shall be reported in open meeting to the governing body which appointed the committee, subcommittee, task force, or other working group. The governing body shall delay taking any official action on the recommendations, findings, or reports until the next meeting of the governing body. Source: SL 2010, ch 9, §4.
SD Codified L § 1-27-1.19 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.19 - Public access to records of former Governors and lieutenant governors.

1-27-1.19. Public access to records of former Governors and lieutenant governors.The records of any Governor and any lieutenant governor are the property of the state and shall be transferred to his or her successor or the state archivist upon leaving office. Once transferred, public access to such records is subject to the provisions of chapter 1-27. Source: SL 2012, ch 12, §1.
SD Codified L § 1-27-1.20 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.20 - Exempt records to be opened upon death or ten years after leaving office.

1-27-1.20. Exempt records to be opened upon death or ten years after leaving office.Unless released to the public pursuant to §1-27-1.21, any record of an officer designated in §1-27-1.19, exempted from the provisions of §1-27-1, shall be opened to the public upon either the death of the former officer or ten years from the date the officer left office, whichever transpires last. Source: SL 2012, ch 12, §2.
SD Codified L § 1-27-1.21 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.21 - Right of former Governor and lieutenant governor to approve or deny release of exempt records.

1-27-1.21. Right of former Governor and lieutenant governor to approve or deny release of exempt records.Whenever an officer designated in §1-27-1.19 leaves office and transfers his or her records to the state archivist, the former officer shall retain the right to approve or deny the release of any record exempted from the provisions of §1-27-1. The former officer may exercise that right either personally or may designate in writing a person to do so to the archivist. Source: SL 2012, ch 12, §3.
SD Codified L § 1-27-1.22 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.22 - Agreement for transfer of records to suitable repository.

1-27-1.22. Agreement for transfer of records to suitable repository.The state archivist may enter into agreements with any officer designated in §1-27-1.19 for the transfer of the former officer's records to a museum, institution of higher learning, or other suitable repository within South Dakota upon determining that such repository will allow for the preservation, study, and public access of such records consistent with §§1-27-1.19 to 1-27-1.21, inclusive. Such agreements shall be entered into only after a public hearing. Source: SL 2012, ch 12, §4.
SD Codified L § 1-27-1.23 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-1.23 - Settlement agreements to be public records--Redaction of victim information--Temporary confidentiality for ongoing litigation.

1-27-1.23. Settlement agreements to be public records--Redaction of victim information--Temporary confidentiality for ongoing litigation.An agency of the state or a political subdivision may not enter into a settlement agreement with a party to any civil action or proceeding involving a claim for monetary damages or equitable relief in which the settlement agreement requires nondisclosure or confidentiality of the terms of the settlement. A settlement agreement under this section is a public record as defined under §1-27-1.1. For good cause shown, the court may order the redaction of the name of any victim of crime within the settlement agreement under this section. Notwithstanding any other provision of law, an agency of the state or a political subdivision may temporarily maintain the confidentiality of the settlement agreement related to ongoing litigation. The settlement agreement shall become a public record as defined under §1-27-1.1 upon the final disposition and the exhaustion of any appeal from the related litigation. Source: SL 2019, ch 5, §1.
SD Codified L § 1-27-3 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-3 - Records declared confidential or secret.

1-27-3. Records declared confidential or secret.Section 1-27-1 shall not apply to such records as are specifically enjoined to be held confidential or secret by the laws requiring them to be so kept. Source: SDC 1939, §48.0701; SL 1977, ch 16, §1
SD Codified L § 1-27-4 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-4 - Format of open record.

1-27-4. Format of open record.Any record made open to the public pursuant to this chapter shall be maintained in its original format or in any searchable and reproducible electronic or other format. This chapter does not mandate that any record or document be kept in a particular format nor does it require that a record be provided to the public in any format or media other than that in which it is stored. Source: SL 1963, ch 327, §1; SL 1971, ch 9; SL 2000, ch 6, §1; SL 2005, ch 19, §1; SL 2009, ch 10, §10.
SD Codified L § 1-27-4.1 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-4.1 - Format of written contracts--Storage with records retention officer or designee--Duration.

1-27-4.1. Format of written contracts--Storage with records retention officer or designee--Duration.Any written contract entered by the state, a county, a municipality, or a political subdivision shall be retained in the contract's original format or a searchable and reproducible format. Each contract shall be stored with the records retention officer of that entity or with the designee of the records retention officer unless the contract is required by law to be retained by some other person. Each contract shall be stored during the term of the contract and for two years after the expiration of the contract term. Source: SL 2009, ch 11, §1.
SD Codified L § 1-27-4.2 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-4.2 - Availability of contract through internet website or database.

1-27-4.2. Availability of contract through internet website or database.Any contract retained pursuant to §1-27-4.1 may be made available to the public through a publicly accessible internet website or database. Source: SL 2009, ch 11, §2.
SD Codified L § 1-27-9 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-9 - Records management programs--Definition of terms.

1-27-9. Records management programs--Definition of terms.Terms used in §§1-27-9 to 1-27-18, inclusive, mean:(1)"Local record," a record of a county, municipality, township, district, authority, or any public corporation or political entity whether organized and existing under charter or under general law, unless the record is designated or treated as a state record under state law;(2)"Record," a document, book, paper, photograph, sound recording, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included within the definition of records as used in §§1-27-9 to 1-27-18, inclusive;(3)"State agency" or "agency" or "agencies," includes all state officers, boards, commissions, departments, institutions, and agencies of state government;(4)"State record," :(a)A record of a department, office, commission, board, or other agency, however designated, of the state government;(b)A record of the State Legislature;(c)A record of any court of record, whether of state-wide or local jurisdiction;(d)Any other record designated or treated as a state record under state law. Source: SL 1967, ch 253, §1; SL 1992, ch 60, §2; SL 2011, ch 2, §20.
SD Codified L § 1-27-10 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-10 - Records as property of state--Damage or disposal only as authorized by law.

1-27-10. Records as property of state--Damage or disposal only as authorized by law.All records of public officials of this state required to be kept or maintained by law are the property of the state and may not be mutilated, destroyed, transferred, removed, or otherwise damaged or disposed of, in whole or in part, except as provided by law. Source: SL 1967, ch 253, §6; SL 1983, ch 154, §2
SD Codified L § 1-27-11 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-11 - Board to supervise destruction of records--State records manager as ex officio member--Permission required for destruction.

1-27-11. Board to supervise destruction of records--State records manager as ex officio member--Permission required for destruction.There is hereby created a board consisting of the commissioner of administration, state auditor, attorney general, auditor-general, and state archivist to supervise and authorize the destruction of records. The state records manager shall also serve as an ex officio member in an advisory capacity only. No record may be destroyed or otherwise disposed of by any agency of the state unless it is determined by majority vote of the board that the record has no further administrative, legal, fiscal, research, or historical value. Source: SL 1967, ch 253, §7; SL 1975, ch 20; SL 1976, ch 19, §2; SL 2011, ch 2, §21.
SD Codified L § 1-27-11.1 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-11.1 - Direction and supervision of board by Bureau of Administration--Independent functions retained.

1-27-11.1. Direction and supervision of board by Bureau of Administration--Independent functions retained.The board created by §1-27-11 shall be administered under the direction and supervision of the Bureau of Administration and the commissioner thereof. The board shall retain the quasi-judicial, quasi-legislative, advisory, other nonadministrative and special budgetary functions (as defined in §1-32-1) otherwise vested in the board. The board shall exercise those functions independently of the commissioner of administration. Source: SL 1974, ch 3, §5 (a); SL 2011, ch 2, §22.
SD Codified L § 1-27-12 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-12 - State records management program to be established.

1-27-12. State records management program to be established.The commissioner of administration shall establish within the organizational structure of the Bureau of Administration a records management program, which will apply efficient and economical management methods to the creation, utilization, maintenance, retention, preservation, and disposal of state records. Source: SL 1967, ch 253, §2
SD Codified L § 1-27-12.1 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-12.1 - Records management internal service fund.

1-27-12.1. Records management internal service fund.There is hereby created in the state treasury a records management internal service fund. The commissioner of administration shall apportion all expenses incurred in the administration and operation of the records management program to all state departments, agencies, and institutions utilizing such program. All payments received by the Bureau of Administration pursuant to this section shall be deposited in the records management internal service fund. Source: SL 1992, ch 47, §6
SD Codified L § 1-27-13 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-13 - Records management procedures proposed by state agencies.

1-27-13. Records management procedures proposed by state agencies.The head of each agency shall submit to the commissioner of administration, in accordance with the rules, standards, and procedures established by the commission, schedules proposing the length of time each state record series warrants retention for administrative, legal, or fiscal purposes after it has been received by the agency. However, original invoices and vouchers submitted to the state auditor for payment shall be retained for at least seven years. Source: SL 1967, ch 253, §3; SL 2011, ch 2, §23; SL 2018, ch 44, §8.
SD Codified L § 1-27-14.1 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-14.1 - Transfer of records by outgoing agency heads--Terminated agency records.

1-27-14.1. Transfer of records by outgoing agency heads--Terminated agency records.Upon termination of employment with the state, each agency head shall transfer his or her records to a successor or to the state archives for appraisal and permanent retention. The records of any state agency shall, upon termination of its existence or functions, be transferred to the custody of the archivist. Source: SL 1975, ch 24, §7; SL 1987, ch 393 (Ex. Ord. 87-4), §17; SL 2011, ch 2, §25.
SD Codified L § 1-27-14.2 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-14.2 - Transfer of jeopardized nonessential agency material to state archivist.

1-27-14.2. Transfer of jeopardized nonessential agency material to state archivist.If any material of actual or potential archival significance is determined by a state agency to be at risk of destruction or deterioration, and the material is not essential to the conduct of daily business in the agency of origin, the agency head may transfer the records to the physical and legal custody of the state archivist if the archivist is willing and able to receive the records. Source: SL 1975, ch 24, §10; SL 2011, ch 2, §26.
SD Codified L § 1-27-15 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-15 - Destruction of nonrecord materials.

1-27-15. Destruction of nonrecord materials.Any nonrecord material not included within the definition of records as contained in §1-27-9 may be destroyed at any time by the agency in possession of such materials without the prior approval of the commissioner of administration. Source: SL 1967, ch 253, §8; SL 2011, ch 2, §28.
SD Codified L § 1-27-16 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-16 - Rules, standards, and procedures.

1-27-16. Rules, standards, and procedures.The commissioner of administration shall promulgate such rules, standards, and procedures as are necessary or proper to effectuate the purposes of §§1-27-9 to 1-27-18, inclusive, except that rules, standards, and procedures relating to disposal of records pursuant to §1-27-11 shall be issued by the board created by §1-27-11. Source: SL 1967, ch 253, §9; SL 1976, ch 18
SD Codified L § 1-27-17 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-17 - Legislative and judicial records management programs.

1-27-17. Legislative and judicial records management programs.Upon request, the commissioner of administration shall assist and advise in the establishment of records management programs in the legislative and judicial branches of state government. The commissioner may, as required by each branch, provide program services similar to those available to the executive branch of state government pursuant to the provisions of §§1-27-9 to 1-27-16, inclusive. Source: SL 1967, ch 253, §5; SL 2011, ch 2, §29.
SD Codified L § 1-27-18 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-18 - Local records management programs.

1-27-18. Local records management programs.The governing body of each county, municipality, township, district, authority, or any public corporation or political entity, whether organized and existing under charter or under general law, shall promote and implement the principles of efficient records management for local records. The governing body may, as far as practical, follow the program established for the management of state records. The commissioner of administration may, upon the request of a governing body, provide advice and assistance in the establishment of a local records management program. Source: SL 1967, ch 253, §4; SL 1981, ch 10, §1; SL 1992, ch 60, §2
SD Codified L § 1-27-19 (2021)
2021 South Dakota Codified Laws|Title 1 - State Affairs and Government|Chapter 27 - Public Records And Files|Section 1-27-19 - Annual meeting to authorize destruction of political subdivision records--Record of disposition.

1-27-19. Annual meeting to authorize destruction of political subdivision records--Record of disposition.The State Record Destruction Board shall meet at least once each year and consider requests of all political subdivisions for the destruction of records and to authorize their destruction as in the case of state records. However, in the case of any records recommended to be destroyed, the board shall require a record to be kept of the disposition of the documents. Source: SDC Supp 1960, §55.2012 as added by SL 1967, ch. 254; SL 1981, ch. 45, §24