reglab/housing_qa huggingface dataset:
67 OK Stat § 67-203 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-203. Definitions.

|As used in the Records Management Act, Section 201 et seq. of this title: |(a) "Record" means document, book, paper, photograph, microfilm, computer tape, disk, record, sound recording, film recording, video record or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business the expenditure of public funds, or the administration of public property. Library and museum material made or acquired and preserved solely for reference or exhibition purposes and stocks of publications are not included within the definition of records as used in this act.(b) "State record" means:(1) A record of a department, office, commission, board, authority or other agency, however designated, of the state government.(2) A record of the State Legislature.(3) A record of the Supreme Court, the Court of Criminal Appeals or any other court of record, whether of statewide or local jurisdiction.(4) Any other record designated or treated as a state record under state law.(c) "Local record" means a record of a county, city, town, village, township, district, authority or any public corporation or political entity whether organized and existing under charter or under general law unless the record is designated or treated as a state record under state law.(d) "Agency" means any department, office, commission, board, authority or other unit, however designated, of the state government.(e) "Essential record" means a state or local record necessary to the operation of government during an emergency created by a disaster, or necessary to protect the rights and interests of persons or to establish and affirm powers and duties of governments in the resumption of operations after a disaster.(f) "Disaster" means any occurrence of fire, flood, storm, earthquake, tornado, explosion, epidemic, riot, sabotage, or other condition of extreme peril resulting in substantial damage or injury to persons or property within this state, whether such occurrence is caused by an act of nature or by persons, including an enemy of the United States.(g) "Preservation duplicate" means a copy of an essential record used for preservation purposes pursuant to the Records Management Act.Added by Laws 1961, p. 498, § 3, eff. Jan. 2, 1962. Amended by Laws 1989, c. 367, § 5, eff. Nov. 1, 1989.
67 OK Stat § 67-204 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-204. State Records Administrator, State Librarian - Program.

|The State Librarian, as the State Archivist, is hereby designated the State Records Administrator, hereinafter called the Administrator. The Administrator shall establish and administer a records management program, which will apply efficient and economical management methods to the creation, utilization, maintenance, retention, preservation and disposal of state records. |Added by Laws 1961, p. 498, § 4, eff. Jan. 2, 1962.
67 OK Stat § 67-205 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-205. Duties of Administrator.

|1. The Administrator shall, with due regard for the functions of the agencies concerned: |(a) Establish standards, procedures, and techniques for effective management of records;(b) Make continuing surveys of records and information operations and recommend improvements in current records management practices including the use of space, equipment and supplies employed in creating, maintaining, storing and servicing records;(c) Establish standards for the preparation of schedules providing for the retention of state records of continuing value and for the prompt and orderly disposal of state records no longer possessing sufficient administrative, legal or fiscal value to warrant their further keeping;(d) Establish programs for the selection and preservation of essential records; and(e) Obtain reports from agencies as are required for the administration of the program.2. The Administrator may remove an essential record from its legally designated and customary location if a disaster has occurred or is imminent, make or cause to be made preservation duplicates, and designate as preservation duplicates existing copies of essential records.Added by Laws 1961, p. 498, § 5, eff. Jan. 2, 1962. Amended by Laws 1989, c. 367, § 6, eff. Nov. 1, 1989.
67 OK Stat § 67-206 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-206. Duties of agency heads - Records exempt from act.

|A. The head of each agency shall: |1. Establish and maintain an active, continuing program for the economical and efficient management of the records of the agency;2. Make and maintain records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures and essential transactions of the agency designed to furnish information to protect the legal and financial rights of the state and of persons directly affected by the agency's activities;3. Submit to the Administrator, in accordance with the standards established by the Administrator, schedules proposing the length of time each state record series warrants retention for administrative, legal or fiscal purposes after it has been created or received by the agency. The head of each agency also shall submit lists of state records in the custody of the head of the agency that are not needed in the transaction of current business and that do not have sufficient administrative, legal or fiscal value to warrant their further keeping for disposal in conformity with the requirements of Section 210 of this title;4. Cooperate with the Administrator in the conduct of surveys made by the Administrator pursuant to the provisions of this act; and5. Comply with the rules, regulations, standards and procedures issued by the Administrator.B. Confidential health, life, disability and dental claims or related files of the State and Education Employees Group Insurance Program shall be exempt from this act.Added by Laws 1961, p. 499, § 6, eff. Jan. 2, 1962. Amended by Laws 1989, c. 367, § 7, eff. Nov. 1, 1989; Laws 1998, c. 297, § 1, eff. July 1, 1998.
67 OK Stat § 67-207 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-207. Local records management.

|The governing body of each county, city, town, village, township, district, authority or any public corporation or political entity whether organized and existing under charter or under general law shall promote the principles of efficient records management for local records. Such governing body shall, as far as practical, follow the program, established for the management of state records. The Administrator shall, insofar as possible, upon the request of a governing body provide advice on the establishment of a local records management program. |Added by Laws 1961, p. 499, § 7, eff. Jan. 2, 1962.
67 OK Stat § 67-208 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-208. Records management program for legislative and judicial branches.

|Upon request, the Administrator shall advise and assist in the establishment of records management programs in the legislative and judicial branches of state government and shall, upon request, provide a program of services similar to those available to the executive branch of state government pursuant to the provisions of this act. |Added by Laws 1961, p. 499, § 8, eff. Jan. 2, 1962.
67 OK Stat § 67-209 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-209. Prohibition on mutilation, destruction, etc. of records.

|All records made or received by or under the authority of or coming into the custody, control or possession of public officials of this state in the course of their public duties shall not be mutilated, destroyed, transferred, removed, altered or otherwise damaged or disposed of, in whole or in part, except as provided by law. |Added by Laws 1961, p. 499, § 9, eff. Jan. 2, 1962.
67 OK Stat § 67-210 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-210. Disposition of records.

|Except as otherwise provided by law, no state record shall be destroyed or otherwise disposed of unless it is determined by the Archives and Records Commission that the record has no further administrative, legal, fiscal, research or historical value. |Added by Laws 1961, p. 499, § 10, eff. Jan. 2, 1962. Amended by Laws 1989, c. 367, § 8, eff. Nov. 1, 1989.
67 OK Stat § 67-211 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-211. Destruction of nonrecord materials - Procedure.

|Nonrecord materials or materials not included within the definition of records as contained in this act may, if not otherwise prohibited by law, be destroyed at any time by the agency in possession of such materials with the prior approval of the Administrator. The Administrator may formulate procedures and interpretation to guide in the disposition of nonrecord materials. |Added by Laws 1961, p. 499, § 11, eff. Jan. 2, 1962.
67 OK Stat § 67-212 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-212. Rules and regulations.

|The Administrator shall promulgate such rules and regulations as are necessary or proper to effectuate the purposes of this act, except that rules and regulations relating to the disposal of records pursuant to Section 10 of this act shall be issued jointly by the Administrator and the Archives and Records Commission. |Added by Laws 1961, p. 499, § 12, eff. Jan. 2, 1962.
67 OK Stat § 67-213 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-213. Report to Governor by State Administrator.

|The Administrator shall make a biennial report to the Governor for transmission to the Legislature. The report shall describe the status and progress of programs established pursuant to this act and shall include the recommendations of the Administrator for improvements in the management of records in the state government. |Added by Laws 1961, p. 500, § 13, eff. Jan. 2, 1962.
67 OK Stat § 67-214 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-214. Personnel - Expenditure of funds - Contract for records management - Bond.

|(a) When a state agency institutes a records management program under the provisions of this act it is hereby authorized and directed to furnish the Administrator with as many persons in its employ as he considers necessary to carry on the program, and such employees shall be under his direction and supervision while performing the duties connected with the execution of the provisions of this act, and the agency is furthermore authorized and directed to expend amounts from any funds under its control that the Administrator requests for the purpose of establishing and maintaining a records management program in the agency. |(b) In the furtherance of a records management program a state agency may contract, with the approval of the Administrator, with a reputable records management organization, having at least five (5) years of experience in the techniques of records management operations, for the establishment of a records management program in the agency and may pay out sums for this purpose from any funds under its control. Such organization shall give a performance bond with good and sufficient sureties, payable to the State of Oklahoma, for a sum not less than the amount of the contract and the bond shall be approved by the Attorney General. All work performed under such contract shall be under the general direction and supervision of the Administrator and shall have his written approval before any payments are made for such services.Added by Laws 1961, p. 500, § 14, eff. Jan. 2, 1962. Amended by Laws 1968, c. 67, § 2, emerg. eff. March 25, 1968.
67 OK Stat § 67-215 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-215. Provisions cumulative.

|The provisions of the Records Management Act, Section 201 et seq. of this title shall not affect and are cumulative to other statutory provisions pertaining to the disposition of records. |Added by Laws 1961, p. 500, § 15, eff. Jan. 2, 1962. Amended by Laws 1989, c. 367, § 9, eff. Nov. 1, 1989.
67 OK Stat § 67-217 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-217. Transfer of state records to Oklahoma City National Memorial Foundation.

|A. Notwithstanding any other law prohibiting the transfer or disposal of state records, a state agency may transfer copies of state records made or received by the agency pertaining to the April 19, 1995, bombing of the Alfred P. Murrah Federal Building in Oklahoma City, Oklahoma, to the Oklahoma City National Memorial Foundation, a not-for-profit corporation. Originals of state records may be transferred if not otherwise required to be maintained by the state agency. All records deemed to be private or confidential by law or are restricted law enforcement, criminalistic, or investigative records may be transferred provided the Foundation agrees to hold the records as restricted or confidential records pursuant to an agreement made with the State Records Administrator as provided for in subsection B of this section. |B. The State Records Administrator shall enter into an agreement with the Oklahoma City National Memorial Foundation on behalf of the state for the transfer of state records to the Foundation. The agreement shall outline the obligations of the state and the Foundation in regards to the housing, maintenance, ownership, liability, access, restriction, transfer, and destruction of the records.Added by Laws 2009, c. 40, § 2, emerg. eff. April 14, 2009.
67 OK Stat § 67-251 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-251. Definitions.

|As used in this act, "business" includes every kind of private business, profession, occupation, calling or operation of private institutions, whether carried on for profit or not. "Persons" means an individual, partnership, corporation, or any other association. "Record" or "business records" include books of account, vouchers, documents, canceled checks, payrolls, correspondence, records of sales, personnel, equipment and production, reports relating to any or all of such records, and other business papers. "Reproduction" means a reproduction or durable medium for making a reproduction obtained by any photographic, photostatic, microfilm, microcard, miniature photographic or other process which accurately reproduces or forms a durable medium for so reproducing the original. |Added by Laws 1965, c. 453, § 1.
67 OK Stat § 67-252 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-252. Preservation period.

|Unless a specific period is designated by law for their preservation, business records which persons by the law of this state are required to keep or preserve may be destroyed after the expiration of three (3) years from the making of such records without constituting an offense under such laws. This section does not apply to minute books of corporation nor to records of sales or other transactions involving weapons, poisons or other dangerous articles or substances capable of use in the commission of crimes. |Added by Laws 1965, c. 453, § 2.
67 OK Stat § 67-253 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-253. Reproductions.

|If in regular course of business a person makes reproductions of original business records, the preservation of such reproductions constitutes compliance with any laws of this state requiring that business records be kept or preserved. |Added by Laws 1965, c. 453, § 3.
67 OK Stat § 67-254 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-254. Destruction of records by state officers.

|Nothing in this act shall be construed to diminish the authority of an officer of this state under existing law to permit the destruction of business records. |Added by Laws 1965, c. 453, § 4.
67 OK Stat § 67-255 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-255. Construction.

|This act shall be so interpreted and construed as to effectuate its general purpose to make uniform the law of those states which enact it. |Added by Laws 1965, c. 453, § 5.
67 OK Stat § 67-256 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-256. Citation.

|This act may be cited as the Uniform Preservation of Private Business Records Act. |Added by Laws 1965, c. 453, § 6.
67 OK Stat § 67-302 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-302. Instruments filed for record - Microfilming - Security copies - Sale of copies.

|The county clerk and ex officio registrar of deeds may record the instruments lawfully filed for record in his office by making and preserving microfilm thereof. |Whenever a system of microfilming is established at least two (2) microfilms shall be made of each recorded instrument which shall be kept separate, in order that they may not be subject to the same hazards. Additional copies of such microfilmed records may be produced by the public officer for sale to bonded abstractors of the county at a price not to exceed the cost of production plus twenty percent (20%).The security copy of the microfilm may be deposited in a bank or other safe place.Added by Laws 1968, c. 116, § 2, emerg. eff. April 1, 1968.
67 OK Stat § 67-303 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-303. Court or judicial records.

|This act shall not apply to any court or judicial records. |Added by Laws 1968, c. 116, § 3, emerg. eff. April 1, 1968.
67 OK Stat § 67-305 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-305. Creation - Composition - Delegation of duties - Authority - Exemptions.

|There is hereby re-created until July 1, 2021, in accordance with the Oklahoma Sunset Law, the Archives and Records Commission, hereinafter referred to as the Commission, to be composed of one member to be appointed by the Governor who shall serve as Chairman, the State Librarian as Vice Chairman and Secretary, the Lieutenant Governor, the State Auditor and Inspector and the State Treasurer as members. Any member may appoint and designate a subofficer or employee as his proxy for purposes of carrying on the duties of the Commission. The Commission shall have sole, entire and exclusive authority of the disposition for all public records and archives of state officers, departments, boards, commissions, agencies and institutions of this state. The authority herein granted shall not apply to records and archives of political subdivisions of the state; provided, however, this act shall not apply to the confidential records and files of the Oklahoma Tax Commission which are exempt from all provisions of this act. |Added by Laws 1947, p. 616, § 1, emerg. eff. May 22, 1947. Amended by Laws 1975, c. 230, § 8, emerg. eff. May 30, 1975; Laws 1978, c. 146, § 1; Laws 1979, c. 241, § 11, operative July 1, 1979; Laws 1983, c. 177, § 1, emerg. eff. June 7, 1983; Laws 1989, c. 61, § 1, operative July 1, 1989. Renumbered from § 564 of Title 74 by Laws 1989, c. 367, § 14, eff. Nov. 1, 1989. Amended by Laws 1995, c. 32, § 1, eff. Nov. 1, 1995; Laws 2001, c. 9, § 1; Laws 2007, c. 24, § 1; Laws 2013, c. 295, § 1; Laws 2017, c. 292, § 1.NOTE: Laws 1979, c. 20, § 1 repealed by Laws 1983, c. 177, § 2, emerg. eff. June 7, 1983.
67 OK Stat § 67-306 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-306. Unnecessary records and archives - Consultation with State Librarian - Application to Commission - Disposition.

|Every state officer and the heads of all departments, boards, commissions, agencies and institutions of the State of Oklahoma who have in their custody public records and archives deemed by them to be unnecessary for the transaction of the business of their offices shall consult with the State Librarian for the purpose of determining if such records and archives are desired for deposit in the archives division of the Oklahoma State Library. Upon certification by the State Librarian that such records and archives are or are not desired for such purpose, then such custodian shall, in conformity with such determination, apply to the Commission for authorization to destroy or transfer such records and archives to the Oklahoma State Library as hereinafter provided. Upon the filing of such application the Commission shall have authority to authorize or direct the disposition of such records and archives by any one or more of the following methods: |1. By destruction; provided that, the Commission shall not authorize destruction of records and archives less than five (5) years old except upon a showing of good cause by the agency or the Archives and Records Division of the Oklahoma Department of Libraries and a unanimous vote of the members of the Commission, or their designees, present.2. By transfer to the custody and control of the Oklahoma State Library and there retained. The State Librarian may, in his discretion, microfilm such records and archives, especially if so doing would aid in the preservation of their contents.3. By transfer to the Oklahoma State Library with authorization to the State Librarian to microfilm said records and archives and upon the completion of this process to destroy said records and archives in accordance with the order of the Commission.Records and archives transferred to the Oklahoma State Library shall never be returned to their former custody except by order of the Commission and written consent of the State Librarian.Added by Laws 1947, p. 616, § 2, emerg. eff. May 22, 1947. Amended by Laws 1978, c. 146, § 2. Renumbered from Title 74, § 565 by Laws 1989, c. 367, § 14, eff. Nov. 1, 1989.
67 OK Stat § 67-307 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-307. Commission - Power to require assistance.

|The Commission is hereby given the authority to request any state officer or the head of any department, board, commission, agency or institution of the State of Oklahoma whose records and archives are being checked to furnish as many persons in the employ thereof, as in its discretion are necessary, to properly check and survey the records and archives of said state officer, department, board, commission, agency or institution. And it shall be the duty of any state officer, or the head of any department, board, commission, agency or institution to furnish the number of persons requested by the said Commission. Said employees so assigned to the Commission shall be under its direction and supervision in the performance of the functions set out by this act. |Added by Laws 1947, p. 617, § 3, emerg. eff. May 22, 1947. Renumbered from Title 74, § 566 by Laws 1989, c. 367, § 14, eff. Nov. 1, 1989.
67 OK Stat § 67-308 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-308. Record of destroyed, transferred or microfilmed records or archives - Report to Secretary of State.

|A record shall be kept of the records and archives which are destroyed or transferred and it shall be in such form as prescribed by the Commission and shall disclose among other things the date and content of the records and archives destroyed, transferred, or microfilmed. One copy of said record shall be kept by the state officer, department, board, commission, agency, or institution of the State of Oklahoma whose records have been destroyed or transferred. The original of such record shall be retained by the Secretary of the Commission. The Secretary of the Commission shall file annually a summary report with the Secretary of State detailing records which have been destroyed, transferred or microfilmed during the previous year. |Added by Laws 1947, p. 617, § 4, emerg. eff. May 22, 1947. Amended by Laws 1989, c. 367, § 11, eff. Nov. 1, 1989. Renumbered from Title 74, § 567 by Laws 1989, c. 367, § 14, eff. Nov. 1, 1989.
67 OK Stat § 67-309 (2021)
2021 Oklahoma Statutes|Title 67. Records|§67-309. Microfilm - Deemed original record for all purposes.

|Any microfilm, duplicate created in a manner acceptable to the State Archives and Records Commission, or microphotograph film, of any original record or archives shall be deemed to be an original record or archive for all purposes and shall be admissible in evidence in all courts or administrative agencies the same as the originals. A facsimile exemplification or certified copy thereof shall for all purposes recited herein be deemed to be a description exemplification or certified copy of the original. |Added by Laws 1947, p. 617, § 5, emerg. eff. May 22, 1947. Renumbered from Title 74, § 568 by Laws 1989, c. 367, § 14, eff. Nov. 1, 1989. Amended by Laws 1997, c. 164, § 10, eff. July 1, 1997.