reglab/housing_qa huggingface dataset:
AZ Rev Stat § 35-150 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-150 - Current record of revenues; enforcement powers

35-150.  Current record of revenues;  enforcement powers A. The department of administration shall keep current a completely detailed list of all sources from which monies accrue to the state,  classified according to the budget units and other agencies responsible for the collection of public monies,  showing for each of the various budget units and each of the other revenue-collecting agencies of the state the various kinds of taxes,  fees,  permits and other public monies collected or to be collected. B. The department of administration may take steps deemed necessary,  including court action,  to enforce the provisions of this chapter with respect to collecting and depositing public monies. C. Notwithstanding any other law,  budget units and other agencies responsible for the collection of public monies shall provide the state comptroller with an accounting of all collections of monies owed to this state regardless of the source pursuant to section 38-414. D. Any employee or officer who refers a debt to the attorney general's office for collection pursuant to section 41-191.03 and certifies the uncollectible amount to the state comptroller is exempt from section 35-143,  subsection B. E. The attorney general's office shall annually notify the state comptroller of all uncollectible debts owed to this state. After receiving this notice and review by the joint legislative budget committee,  the state comptroller may remove the total receivable or any portion of the receivable from the state accounting system.
AZ Rev Stat § 35-151 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-151 - Encumbrance documents; issuance and disposition; exception

35-151.  Encumbrance documents;  issuance and disposition;  exception A. An encumbrance document shall be processed in this state's accounting system before a budget unit issues a purchase order or encumbrance document against appropriations to cover an obligation,  actual or anticipated,  except that encumbrance documents are not required for: 1. Reimbursements to employees for travel or other expenses incurred.  2. Gross payrolls and related employee expenses of a budget unit. 3. Eligibility payments.  4. Required payments that are not discretionary.  5. Under procedures prescribed in the state accounting manual of the department of administration,  expenditures not exceeding $5, 000. B. Copies of the encumbrance documents shall be submitted immediately to or entered into the state accounting system of the department of administration. The budget unit shall certify that the proposed expenditure is authorized by appropriation and allotment and that the amount involved does not exceed the unencumbered and unexpended balance of the appropriation as recorded in the state's accounting system. If any proposed certified expenditure is found to exceed the unencumbered and unexpended balance or to be contrary to this chapter or any other law,  the head of the budget unit or the head's designee shall disallow the proposed expenditure. If the encumbrance is found to be in order,  it shall be immediately submitted or electronically transmitted to the department of administration central accounting system,  which shall not accept an encumbrance in excess of the appropriation. The amount of the encumbrance shall be set aside to be used exclusively to pay the claim when presented. If an adequate appropriation balance is not available,  the accounting system shall reject the transaction. C. The department of administration may require encumbrances for all funds of this state,  except for the investment of public monies or permanent endowment funds,  which are not appropriated but are held in custody by the state treasurer. D. An encumbrance document may not be approved by or for any budget unit that will involve an expenditure of any amount in excess of the unencumbered and unexpended balance of the appropriation or fund source to which the resulting expenditure will be chargeable. E. Except for an expenditure that is exempt under subsection A of this section,  an expenditure under section 35-191 shall be encumbered regardless of the dollar amount of the expenditure.
AZ Rev Stat § 35-152 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-152 - Special masters; payment of fees and expenses

35-152.  Special masters;  payment of fees and expenses A. An officer,  employee or agent of this state shall not open and maintain an account for the purpose of paying fees and expenses that are incurred by a special master who is appointed by a federal court. B. Notwithstanding any law to the contrary,  an officer,  employee or agent of this state is not subject to personal liability for complying with subsection A. C. An officer,  employee or agent of this state shall not pay fees and expenses for special masters appointed by a federal court unless the legislature appropriates monies for the payment of the special master fees and expenses. D. Notwithstanding any law to the contrary,  the failure of the legislature to appropriate monies for the payment of fees and expenses for special masters appointed by a federal court does not subject an officer,  employee or agent of this state to personal liability for the special master fees and expenses. E. This section applies to all bills for fees and expenses for special masters appointed by a federal court that are submitted after the effective date of this section.
AZ Rev Stat § 35-154 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-154 - Unauthorized obligations; effect; liability

35-154.  Unauthorized obligations;  effect;  liability A. No person shall incur,  order or vote for the incurrence of any obligation against the state or for any expenditure not authorized by an appropriation and an allotment. Any obligation incurred in contravention of this chapter shall not be binding upon the state and shall be null and void and incapable of ratification by any executive authority to give effect thereto against the state. B. Every person incurring,  or ordering or voting for the incurrence of such obligations,  and his bondsmen,  shall be jointly and severally liable therefor. Every payment made in violation of the provisions of this chapter shall be deemed illegal,  and every official authorizing or approving such payment,  or taking part therein,  and every person receiving such payment,  or any part thereof,  shall be jointly and severally liable to the state for the full amount so paid or received.
AZ Rev Stat § 35-155 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-155 - Cash deposit as an alternative to a surety bond

35-155.  Cash deposit as an alternative to a surety bond A. Any budget unit which requires a person to post a surety bond to guarantee the faithful performance of a legal obligation may accept,  in lieu of the surety bond,  a cash deposit in the form of cash or alternatives to cash. The budget unit may accept as an alternative to cash any of the following: 1. Certificates of deposit or investment certificates payable or assigned to the state treasurer issued by banks doing business in this state and insured by the federal deposit insurance corporation. 2. Certificates of deposit,  investment certificates or share accounts payable or assigned to the state treasurer and issued by a savings and loan association doing business in this state and insured by the federal savings and loan insurance corporation. 3. Certificates of deposit,  investment certificates or share accounts payable or assigned to the state treasurer and issued by a credit union doing business in this state and insured by the national credit union administration. B. The budget unit shall deposit the cash deposit received under this section with the state treasurer. The state treasurer shall hold the cash or alternatives to cash in the name of this state to guarantee the faithful performance of all legal obligations of the person required to post the bond. The person is entitled to receive any accrued interest earned from the alternatives to cash. The state treasurer may impose a fee to reimburse the state treasurer for administrative expenses. The fee shall not exceed ten dollars for each cash deposit. C. A person depositing cash in lieu of a surety bond may withdraw the deposit upon satisfactory performance of the legal obligation or upon replacing the cash deposit with a commercial surety bond. D. The budget unit and the state treasurer have no personal liability for the performance of duties relating to the cash deposits permitted by this section as long as those duties are performed in good faith. E. The state treasurer may prescribe rules relating to the terms and conditions of each type of security provided by this section.
AZ Rev Stat § 35-171 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-171 - Bookkeeping procedures for treasurer

35-171.  Bookkeeping procedures for treasurer All public monies in the custody or possession of the state treasurer shall be placed and retained in a state fund pursuant to section 35-142. The total of these monies constitutes the cash fund of the state. Warrants,  checks or substitute checks,  or electronic funds transfer vouchers shall be credited to the fund as they are paid.
AZ Rev Stat § 35-172 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-172 - Authorized expenditures classed as appropriated

35-172.  Authorized expenditures classed as appropriated A. For the purpose of accounting,  budgeting,  allotting and reporting,  all expenditures authorized by either the general appropriation act or by any separate or special act shall be classed as appropriated by the legislature. B. Expenditures under the general classes provided by subsection A shall be subdivided by the department of administration in accordance with the objects and character of the expenditures and in such manner that the true and actual cost of each object will be reflected perpetually on the division's books.
AZ Rev Stat § 35-173 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-173 - Definition of allotment schedule; appropriations; requirements; limits; exceptions

35-173.  Definition of allotment schedule;  appropriations;  requirements;  limits;  exceptions A. " Allotment schedule"  means a detailed plan of expenditures for a full fiscal year within a budget program or expenditure class. B. Before monies from an authorized appropriation,  or any other source,  can be obligated,  an allotment schedule must be approved and established by the department of administration and the governor's office of strategic planning and budgeting. The allotment schedule shall be based on the estimated annual requirement and shall distribute the available spending authority to cover the entire fiscal year's operations. C. With the exception of the department of administration,  the budget unit,  on approval of the director of the department of administration and the governor's office of strategic planning and budgeting,  may: 1. Transfer spending authority from one expenditure class to another. 2. Transfer spending authority between and within programs if spending authority is appropriated to the budget unit by programs. D. A transfer within a budget unit of spending authority appropriated for land acquisition,  capital projects or building renewal is allowed only on approval of the joint committee on capital review. E. A transfer to or from personal services or employee related expenditures from or to any other budget program or expenditure class is not allowed unless recommended by the joint legislative budget committee and approved by the director of the department of administration and the governor's office of strategic planning and budgeting,  except that the director of the department of administration may transfer amounts equal to the gross payroll and related employee expenses of a budget unit from the monies of a budget unit available for this purpose to payroll imprest accounts for the purpose of paying employees of the budget unit and disbursing related employee expenses. F. A transfer of spending authority within the department of administration shall be made only with the approval of the joint legislative budget committee and the governor's office of strategic planning and budgeting,  except as provided in subsection E of this section. G. This section does not apply to the universities.
AZ Rev Stat § 35-174 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-174 - Vacancy savings; definition; personal services and employee related expenditures; reversion

35-174.  Vacancy savings;  definition;  personal services and employee related expenditures;  reversion A. A " vacancy saving"  is any monies saved or generated in personal services and employee related expenditures by: 1. Not filling a position which has become vacant by termination of an employee. 2. Not filling a newly authorized position. 3. Filling an authorized position at a grade or step lower than is authorized by the legislature. 4. A downward reclassification of an authorized position. B. A vacancy saving shall not be expended by the budget unit,  except upon approval of the director of the department of administration,  for any of the following purposes: 1. Awarding merit increases to state employees. 2. Funding reclassified positions. 3. Creating new positions that exceed the total number of full-time equivalent positions as approved by the joint appropriations committees and reported annually in the appropriations report. C. An unexpended vacancy saving shall revert to the fund from which appropriated except as provided in section 15-1661,  subsection E. The reversion shall occur at the end of each fiscal year. D. This section applies only to funds appropriated by the legislature.
AZ Rev Stat § 35-181.01 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-181.01 - Presentation, approval and payment of claims and payrolls; amended claims

35-181.01.  Presentation,  approval and payment of claims and payrolls;  amended claims A. All claims against the state for obligations authorized,  required or permitted to be incurred by any state officer or agency shall be paid in accordance with procedures prescribed by the director of the department of administration. The director may prescribe procedures for prepayment for goods or services if it is the industry standard or if it is in the best interests of this state to prepay. B. Any claim made and approved contrary to subsection A of this section,  in the absence of fraud or bad faith on the part of the claimant or disbursing officer,  may be amended at any time during the fiscal year in which it was originally submitted to conform to the requirements of subsection A of this section and upon amendment such claim shall be exempt from the provisions of section 35-211. C. Any public funds paid or received pursuant to law,  in the absence of fraud or bad faith in the disbursement or receipt of such funds prior to such law being declared unconstitutional by the supreme court of the state of Arizona,  shall be exempt from the provisions of section 35-211.
AZ Rev Stat § 35-181.02 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-181.02 - Audit, adjustment and settlement of claims; procedures for rejection

35-181.02.  Audit,  adjustment and settlement of claims;  procedures for rejection A. The director of the department of administration shall audit,  adjust and settle the amount of claims against this state payable out of funds of this state,  except claims expressly required or permitted by law to be audited and settled by some other officer. The director of the department of administration shall establish audit policies consistent with accepted accounting principles in order to effect prompt and correct payment of state obligations. The director of the department of administration shall also determine whether the funds are available for payment and that the claim is signed by the authorized representative as required by section 35-182. B. The director of the department of administration shall establish procedures for the return and resolution of any claim for which funds are not available or which payment is contrary to law.
AZ Rev Stat § 35-181.03 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-181.03 - Audit of nonprofit corporations receiving state monies; definition

35-181.03.  Audit of nonprofit corporations receiving state monies;  definition A. All state contracts with nonprofit corporations for assistance shall include requirements concerning financial and compliance audits. B. Each nonprofit corporation that receives in excess of two hundred fifty thousand dollars in state assistance in any fiscal year shall file for each such fiscal year at the corporation's expense with the grantor agency either audited financial statements prepared in accordance with federal single audit regulations or financial statements prepared in accordance with generally accepted accounting principles and audited by an independent certified public accountant. C. Each nonprofit corporation receiving two hundred fifty thousand dollars or less in state assistance in any fiscal year shall comply with contract requirements concerning financial and compliance audits contained in contract agreements governing such programs. D. For the purposes of this section,  " nonprofit corporation"  means a corporation as defined in section 10-3140.
AZ Rev Stat § 35-182 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-182 - Certification of claims

35-182.  Certification of claims Before any claim against the state is paid by the department of administration,  the department shall require a certification in a form prescribed by the director of the department of administration and signed by the authorized representative or representatives of the budget unit presenting the claim.
AZ Rev Stat § 35-183 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-183 - Countersigning of warrants, checks and electronic funds transfer vouchers

35-183.  Countersigning of warrants,  checks and electronic funds transfer vouchers All warrants,  checks and electronic funds transfer vouchers issued by the department of administration shall be countersigned by the governor,  or shall bear the facsimile signature of the governor,  before presentation to the state treasurer for payment or endorsement. Unless so countersigned,  the warrants,  checks or electronic funds transfer vouchers shall not be considered complete in form or effect as legal obligations against this state.
AZ Rev Stat § 35-184 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-184 - Numbering of warrants, checks and electronic funds transfer vouchers

35-184.  Numbering of warrants,  checks and electronic funds transfer vouchers A. All warrants,  checks and electronic funds transfer vouchers issued by the department of administration shall be numbered in the manner prescribed by the director of the department of administration to maintain accountability. B. All warrants,  checks and electronic funds transfer vouchers issued by the department of administration shall bear on the face of the warrant,  check or electronic funds transfer voucher a void date that does not exceed two years after the date of issuance.
AZ Rev Stat § 35-185 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-185 - Disbursements of monies

35-185.  Disbursements of monies A. All warrants,  checks and electronic funds transfer vouchers of the department of administration issued pursuant to this chapter shall constitute full and sufficient authority for the state treasurer to disburse public monies in the amount set forth on the face of the warrant,  check or electronic funds transfer voucher. The state treasurer shall issue a check on a state depository bank or authorize the transfer of monies by the state depository bank in payment of the warrants,  checks or substitute checks,  and electronic funds transfer vouchers. The director of the department of administration may establish by rule and collect a fee for each warrant,  check and electronic funds transfer voucher issued to a vendor that provides materials,  services or construction to this state. The fee shall be deposited in the state general fund. B. The director of the department of administration shall credit the state treasurer with the amount of all warrants,  checks or substitute checks,  or electronic funds transfer vouchers that the state treasurer redeems. If monies are not available to pay such warrants,  checks or substitute checks,  or electronic funds transfer vouchers,  the state treasurer shall issue in lieu of payment a treasurer's warrant note or notes as provided in section 35-185.01. C. Monies shall not be withdrawn from the treasury for any purpose except to pay warrants,  checks and electronic funds transfer vouchers issued by the director of the department of administration or to pay treasurer's warrant notes. D. This chapter does not apply to withdrawals of monies from state depository banks for immediate redeposit into other state depository banks.
AZ Rev Stat § 35-186 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-186 - Duplicate warrants or checks; notice; bond; form and effect

35-186.  Duplicate warrants or checks;  notice;  bond;  form and effect A. If it appears to the satisfaction of the department of administration,  by affidavit or otherwise,  that any warrant or check has been lost or destroyed before payment and there is no reasonable probability of its being found or presented or that a warrant or check has not been presented for payment within the time specified on the face of the warrant or check,  the department of administration may issue to the owner a duplicate of the lost,  destroyed or out-of-date warrant or check. Before issuing the duplicate,  the department of administration shall send a written stop payment notice to the state treasurer giving the number,  amount and date of the lost,  destroyed or out-of-date warrant or check,  the payee and the fund on which drawn. B. The director of the department of administration shall establish procedures for issuing duplicate warrants or checks that protect this state and provide the owner with a duplicate warrant or check within a reasonable time.
AZ Rev Stat § 35-187 (2021)
2021 Arizona Revised Statutes|Title 35 - Public Finances|§ 35-187 - Warrants, checks and substitute checks; limit on payment

35-187.  Warrants,  checks and substitute checks;  limit on payment A warrant,  check or substitute check on the state treasury shall not be paid unless presented to the state treasurer for payment before the void date printed on the face of the warrant,  check or substitute check. Any warrant,  check or substitute check that includes federal,  trust or donated monies held for the payment of void warrants or checks shall be transferred or reverted to the fund from which it was drawn. All other monies held for the payment of void warrants,  checks or substitute checks are deemed property presumed abandoned under section 44-302,  subsection A,  paragraph 11 and shall be transmitted to the department of revenue each month. For the purposes of this section and title 44,  chapter 3,  a warrant,  check or substitute check does not include a state-issued check for support as defined in section 25-500 or for spousal maintenance.