reglab/housing_qa huggingface dataset:
AR Code § 13-3-201 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 3 - History Commissions|Subchapter 2 - Black History Commission of Arkansas|§ 13-3-201. Purpose

 The Black History Commission of Arkansas is created and established at the seat of government of this state for the purpose of:   (1) Advising the Secretary of the Department of Parks, Heritage, and Tourism with respect to gathering, developing, and keeping the history of a segment of Arkansas society whose history has been overlooked and forgotten and has been simply neglected because of a lack of concern;  (2) Collecting materials bearing on the history of black Arkansans from the earliest times;  (3) Encouraging historical work and research in the background of black Arkansans to help the young citizens of the state appreciate their heritage; and  (4) Performing work in relation to the history of black Arkansans.
AR Code § 13-3-202 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 3 - History Commissions|Subchapter 2 - Black History Commission of Arkansas|§ 13-3-202. Members

 (a) The Black History Commission of Arkansas shall consist of seven (7) members who shall be residents and electors of this state. The members shall be appointed by the Governor, by and with the advice and consent of the Senate.  (b) The term of office of each member of the commission shall commence on January 15 following the expiration date of his or her predecessor's term and shall end on January 14 of the seventh year following the year in which the term commenced.  (c) The membership of the commission shall be made up of persons who are citizens of the state at large and who have demonstrated an interest in the collection, recordation, preservation, and development of the history of black Arkansans.  (d) Any vacancies arising in the membership of the commission for any reason other than expiration of the regular terms for which the members were appointed shall be filled by appointment by the Governor, and to be thereafter effective until the expiration of the regular terms, subject, however, to the confirmation of the Senate when it is next in session.  (e) The commission shall select from its membership a chair and a vice chair.  (f) Members of the commission may receive expense reimbursement and stipends in accordance with § 25-16-901 et seq.
AR Code § 13-3-203 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 3 - History Commissions|Subchapter 2 - Black History Commission of Arkansas|§ 13-3-203. Meetings — Rules and bylaws — Secretary

 (a) The Black History Commission of Arkansas shall meet at such times and places as in each instance may suit the commission's convenience and its purposes, and all meetings shall be open to the public.  (b)  (1) The commission shall adopt and may modify rules and bylaws for the conduct of its business, subject to the approval of the Secretary of the Department of Parks, Heritage, and Tourism.  (2) The commission shall keep a record of its transactions, findings, and determinations, which record shall be public.    (c) The rules shall provide for regular meetings and for special meetings at the call of the Chair of the Black History Commission of Arkansas or in his or her absence or incapacity, the vice chair, or upon written request of at least four (4) members.  (d) The State Historian shall be ex officio secretary of the commission but shall have no vote on matters coming before it.  (e) A quorum of the commission shall consist of not less than four (4) members present at any regular or special meeting. The affirmative vote of that number shall be necessary for the disposition of any business.
AR Code § 13-3-204 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 3 - History Commissions|Subchapter 2 - Black History Commission of Arkansas|§ 13-3-204. Duties — Records, papers, archives, and historical materials property of state

 (a) It shall be the function, power, and duty of the Black History Commission of Arkansas to assist the Arkansas History Commission and the Arkansas State Archives to:  (1) Collect, classify, and preserve, through the making of photographic copies or by other means, records, manuscripts, maps, diaries, letters, war service records, journals, and papers of historical value, pertaining to the black race in Arkansas and black Arkansans;  (2) Collect and preserve portraits, photographs, sketches, drawings, and other likenesses of eminent black Arkansans and historic places, houses, buildings, and scenes involving the black race in Arkansas;  (3) Select and publish any papers, research, and other source material on the contribution of the black race in Arkansas history which it shall deem appropriate and funds will permit;  (4) Build up and maintain a reference library of the source material on the black race in Arkansas history; and  (5) Cooperate with, and receive the cooperation of, any historical associations or any black historical associations and other nonprofit organizations devoted to the history or the black history of this state.    (b) All records, papers, archives, and historical material at any time in the possession of the Black History Commission of Arkansas, excepting such as it may have on loan, shall be and remain the property of the State of Arkansas.
AR Code § 13-3-205 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 3 - History Commissions|Subchapter 2 - Black History Commission of Arkansas|§ 13-3-205. State Historian's duties — Location of Black History Commission of Arkansas

 (a)  (1) The State Historian shall assist the Black History Commission of Arkansas in the performance of its duties and shall be the custodian of all property and reference and source materials of the commission.  (2) The State Historian shall be charged with the duty of administering this subchapter.    (b) The offices of the commission and the archives of its records shall be located with the records of the Arkansas State Archives.
AR Code § 13-3-206 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 3 - History Commissions|Subchapter 2 - Black History Commission of Arkansas|§ 13-3-206. Historical contributions by the black race — Arkansas history courses

 (a) The Black History Commission of Arkansas and the Commissioner of Education or his or her designee shall cooperate with each other to develop the materials for a program of historical contributions by the black race in Arkansas for inclusion in the curriculum segment of the Arkansas history required to be instructed in § 6-16-124.  (b) The Commissioner of Education shall ensure that these materials are reproduced and sent to all school districts in the state as a resource for inclusion in the Arkansas history courses.
AR Code § 13-3-207 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 3 - History Commissions|Subchapter 2 - Black History Commission of Arkansas|§ 13-3-207. Curtis H. Sykes Memorial Grant Program

 (a) There is created the “Curtis H. Sykes Memorial Grant Program”, to be administered by the Black History Commission of Arkansas.  (b) The program may provide grants to individuals to assist with:  (1) Collecting materials bearing on the history of black Arkansans from the earliest times;  (2) Encouraging historical work and research in the background of black Arkansans to help the young citizens of the state appreciate their heritage; and  (3) Performing work in relation to the history of black Arkansans.    (c)  (1) The commission shall promulgate rules necessary for the implementation of the program.  (2) The rules shall include:  (A) The procedure for making an application for a grant;  (B) The selection criteria for a grant;  (C) The limitations on use of grant money; and  (D) A procedure to provide for accountability of grant recipients and the monitoring of expenditures by grant recipients.      (d) This section is contingent on the appropriation and availability of funding for the program.
AR Code § 13-4-201 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 4 - Public Records Management and Archives|Subchapter 2 - Electronic Court Records|§ 13-4-201. Electronic reproduction of court records

 Court clerks and any other public officers whose duty it is to make and maintain court records are authorized to use and employ an approved system of photographic recording, photostatic recording, microfilm, microcard, miniature photographic recording, digital compact disc, optical disc, and any other process that accurately reproduces or forms a durable medium for reproducing the original.
AR Code § 13-4-202 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 4 - Public Records Management and Archives|Subchapter 2 - Electronic Court Records|§ 13-4-202. Requirements for format and storage of records

 When equipment necessary for such methods of recording is used to record court records, it shall meet all of the following requirements:   (1) The information retained shall be in a usable and accessible format capable of accurately reproducing the original over the time periods specified in § 13-4-301 et seq.;  (2) Operational procedures shall ensure that the authenticity, confidentiality, accuracy, reliability, and appropriate level of security are provided to safeguard the integrity of the information;  (3) Procedures shall be available for the backup, recovery, and storage of records to protect those records against media destruction or deterioration and information loss; and  (4) A retention conversion-review schedule shall be established to ensure that electronically or optically stored information is reviewed for data conversion or recertification at least one (1) time every five (5) years or more frequently when necessary to prevent the physical loss of data or technological obsolescence of the medium.
AR Code § 13-4-203 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 4 - Public Records Management and Archives|Subchapter 2 - Electronic Court Records|§ 13-4-203. Records Retention Committee

 (a) A Records Retention Committee shall be created, whose responsibility shall be to study, develop, and issue standards consistent with the guidelines enumerated in § 13-4-202 which pertain to existing and future recording systems.  (b) The committee shall include one (1) representative from each of the following:  (1) The Arkansas Association of County Clerks;  (2) The Arkansas Circuit Clerks Association;  (3) The Association of Arkansas Counties;  (4) The Arkansas State Archives;  (5) The Division of Information Systems;  (6) ARMA International; and  (7) The Arkansas City Clerks, Recorders, and Treasurers Association.    (c) The committee shall be chaired by a representative from the Administrative Office of the Courts.
AR Code § 13-4-204 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 4 - Public Records Management and Archives|Subchapter 2 - Electronic Court Records|§ 13-4-204. Destruction of original

 (a) When any document is recorded by the means prescribed by § 13-4-201, the paper original may be destroyed unless the document is over fifty (50) years old and handwritten or has been determined to be of historical value by the Arkansas State Archives.  (b) If the paper original does not meet these criteria, the electronically stored document shall be considered the “original” document and shall be treated as such when proffered with the recorder's certification.
AR Code § 13-4-301 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 4 - Public Records Management and Archives|Subchapter 3 - County Records Retention|§ 13-4-301. Retention required — Destruction — Electronic reproduction

 (a)  (1) A county shall maintain the records named in this subchapter for the period of time provided for in this subchapter, after which time the records may be destroyed.  (2)  (A) The records named in this subchapter shall not be destroyed until at least one (1) year after an audit by Arkansas Legislative Audit or a private audit is completed and approved.  (B) A record named in this subchapter that is over fifty (50) years old shall not be destroyed before written notice by the custodian of the records and describing the scope and nature of the records in question has been furnished to the Arkansas State Archives, at least sixty (60) days before the destruction of the records.      (b)  (1) If a record is photographically or electronically transferred to other media of a permanent nature, the original documents may be destroyed, except that no handwritten records over fifty (50) years old shall be destroyed.  (2) A county record that is photographically or electronically transferred to other media of a permanent nature shall be transferred by a process that accurately reproduces or forms a durable medium for reproducing the original.    (c) When county records are transferred to other media of a permanent nature, the resulting transfer shall meet the following requirements:  (1) The information in the county record retained shall be transferred into a usable and accessible format capable of accurately reproducing the original over the time periods specified in this section and §§ 13-4-302 — 13-4-308;  (2) Operational procedures shall ensure that the authenticity, confidentiality, accuracy, reliability, and appropriate level of security are provided to safeguard the integrity of the information in the county record;  (3) Procedures shall be available for the backup, recovery, and storage of records to protect the records against media destruction or deterioration and information loss; and  (4) A retention conversion-and-review schedule shall be established by each county official to ensure that electronically or optically stored information, for records required to be kept permanently, is reviewed for data conversion at least one (1) time every four (4) years or more frequently when necessary to prevent the physical loss of data or loss due to technological obsolescence of the medium.    (d) Before a record is destroyed, the custodian of the record shall document the date and type of document.  (e) Records not addressed explicitly under this subchapter may be destroyed no sooner than three (3) years after an audit by Arkansas Legislative Audit or any private auditor is completed and approved.
AR Code § 13-4-302 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 4 - Public Records Management and Archives|Subchapter 3 - County Records Retention|§ 13-4-302. Court records

 If a county of the State of Arkansas maintains records for the county courts, the county shall maintain these records as follows:   (1)  (A) For circuit court, civil and criminal, domestic relations, and probate records:  (i) The county shall permanently maintain:  (a) Complete case files and written exhibits for all courts;  (b) Case indices for all courts;  (c) Case dockets for all courts;  (d) Grand jury reports;  (e) Grand juror lists;  (f) Petit jury lists in criminal cases;  (g) Original records, documents, and transcripts relating to the summoning of jurors and jury selection for a petit jury in a criminal case; and  (h) All probate records required to be maintained under § 28-1-108;    (ii) The county shall maintain for ten (10) years, after audit by Arkansas Legislative Audit:  (a) Records and reports of costs; and  (b) Fees assessed and collected; and    (iii) The county shall maintain for three (3) years, after audit by Arkansas Legislative Audit:  (a) Canceled checks;  (b) Bank statements;  (c) Petit jury lists in civil cases and original records, documents, and transcripts relating to the summoning of jurors and jury selection for a petit jury in a civil case; and  (d) Served and quashed warrants.      (B) The county shall maintain records of the juvenile division of circuit court, in accordance with § 9-27-309 and other provisions of Title 9 and the Arkansas Juvenile Code of 1989, § 9-27-301 et seq.;    (2) For county court records:  (A) The county shall permanently maintain:  (i) County court records;  (ii) Cemetery permits;  (iii) Statements of receipt and expenditures; and  (iv) County improvement district reports; and    (B) The county shall maintain for ten (10) years, after audit by Arkansas Legislative Audit:  (i) County court files;  (ii) County general claims dockets;  (iii) County road claims dockets;  (iv) Contracts for lease-purchase on rental payments;  (v) County school board financial reports;  (vi) Solid waste disposal revenue bonds; and  (vii) Allocations of state funds for solid waste disposal; and      (3) For quorum court records:  (A) The county shall permanently maintain:  (i) Ordinance, appropriation ordinance, and resolution registers;  (ii) Records of proceedings;  (iii) Codification of ordinances;  (iv) Registers of county advisory and administrative boards;  (v) Appointments to subordinate service districts; and  (vi) Quorum court minutes; and    (B) The county shall maintain for one (1) year the county treasurer's monthly financial report.
AR Code § 13-4-303 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 4 - Public Records Management and Archives|Subchapter 3 - County Records Retention|§ 13-4-303. Tax and assessment records

 All counties of the State of Arkansas shall maintain county tax and assessment records as follows, if they are currently being maintained:   (1) For tax and assessment records:  (A) Permanently maintain:  (i) Real estate, personal, and mineral tax book;  (ii) Delinquent real estate;  (iii) Personal property list;  (iv) Lands forfeited to the state, and minerals;  (v) Land book of state and federally owned lands;  (vi) Clerk's deed of land sold for taxes;  (vii) Journal of proceedings of the county equalization board;  (viii) Final settlement of tax books; and  (ix) Original charge for all taxing units and certification;    (B) Maintain for seven (7) years:  (i) Real estate and personal assessment record;  (ii) Real estate and personal tax receipts recorded in tax books; and  (iii) Redemption certificate;    (C) Maintain for five (5) years, after rollback is complete, certification of tax adjustment for public utilities and regulated carriers (computation of utility tax);  (D) Maintain for three (3) years:  (i) Delinquent personal tax settlement;  (ii) Land redemption report;  (iii) State lands distribution; and  (iv) Monthly tax distribution;    (E) Maintain for one (1) year, after audit by Arkansas Legislative Audit:  (i) Valuation of real and personal property of utilities; and  (ii) Real and personal property tax correction forms;      (2)  (A) For county assessor's records, maintain for five (5) years:  (i) Real estate appraisal card after reappraisal;  (ii) Lists of names of taxpayers furnished to assessor by school boards;  (iii) The personal, commercial, and industrial assessment forms; and  (iv) Inactive homestead credit documents.    (B) Prior to destruction of these forms, the documents shall be made available to the county collector;    (3) For county collector's records:  (A) Maintain permanently:  (i) Certified delinquent real estate list with publication certificate;  (ii) Certified delinquent list for real estate forfeited to the Commissioner of State Lands with publication certification;  (iii) Personal property tax book;  (iv) Certified delinquent personal property list; and  (v) Delinquent ad valorem tax lists for oil and gas interests;    (B) Maintain for ten (10) years, tax settlements;  (C) Maintain for seven (7) years:  (i) Real estate redemption certificates;  (ii) Cash receipts and disbursement journal; and  (iii) Collector's copy of tax receipts; and    (D) Maintain for three (3) years:  (i) Daily collection reports; and  (ii) Distraint of goods and garnishment to pay delinquent personal taxes.
AR Code § 13-4-304 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 4 - Public Records Management and Archives|Subchapter 3 - County Records Retention|§ 13-4-304. Financial records

 All counties of the State of Arkansas shall maintain financial records for the county as follows, if they are currently being maintained:   (1) Social Security and federal income tax records maintained per federal regulations;  (2) State income tax records maintained per state law and rules;  (3) Wage garnishments maintained until after a lien is satisfied;  (4)  (A) Maintain for seventy-five (75) years:  (i) Payroll records and ledger; and  (ii) Retirement records;    (B) Maintain for ten (10) years:  (i) Appropriation journal (record of disbursements); and  (ii) Warrant register or check disbursement record;    (C) Maintain for seven (7) years:  (i) County general claims certificate or invoice;  (ii) County road claims certificate or invoice; and  (iii) County school claims certificate or invoice;    (D) Maintain for five (5) years:  (i) Unemployment insurance state contribution; and  (ii) Workers' compensation insurance payment; and    (E) Maintain for three (3) years:  (i) Warrants or checks, or both, with documentation;  (ii) Bank records for trust, agency, fee, and court accounts (bank statements and canceled checks); and  (iii) Receipt books and disbursement journal;      (5) For county treasurer's records:  (A) Maintain permanently:  (i) Treasurer's operating and clearing account ledgers;  (ii) Treasurer's trust and agency account ledgers;  (iii) Treasurer's city account ledgers;  (iv) Treasurer's improvement district account ledgers; and  (v) Treasurer's school district account ledgers;    (B) Maintain for seven (7) years:  (i) Land redemption receipts;  (ii) Annual settlement with county court; and  (iii) Record of school bond indebtedness and matured school district bonds; and    (C) Maintain for three (3) years:  (i) Receipt books;  (ii) Bank statements and canceled checks;  (iii) Canceled warrants;  (iv) Treasurer's monthly reconciliation;  (v) Treasurer's monthly report to quorum court;  (vi) Delinquent land redemption distribution reports;  (vii) Delinquent personal distribution reports;  (viii) County officials' monthly reports;  (ix) Municipal court monthly reports;  (x) Treasurer's monthly report to prosecuting attorney;  (xi) School district bank statements;  (xii) Annual report to county school supervisor;  (xiii) Register of school warrants;  (xiv) Teachers and school employee contracts; and  (xv) Surety bond of school district treasurer and superintendent.
AR Code § 13-4-305 (2020)
2020 Arkansas Code|Title 13 - Libraries, Archives, and Cultural Resources|Chapter 4 - Public Records Management and Archives|Subchapter 3 - County Records Retention|§ 13-4-305. Recorder's records

 All counties of the State of Arkansas shall maintain county recorder's records for the county as follows, if they are currently being maintained:   (1) Maintain permanently:  (A) Deeds, mortgages, assignments, and all other conveyance records;  (B) Forfeited land records;  (C) Timber, mineral, oil and gas deeds and leases;  (D) Surveys;  (E) Subdivision plats;  (F) Lien records;  (G) Military discharge records; and  (H) Indices to all records; and    (2) Maintain for ten (10) years, notary public bonds and official appointment bonds.