reglab/housing_qa huggingface dataset:
WV Code § 5A-7-3 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 7. Information Services and Communications Division|§5A-7-3. Director; Appointment and Qualifications

The division shall be under the supervision and control of a director. The secretary shall appoint a director of the division. The director must have extensive knowledge in the principles and practices of administration, five years' experience in data processing and telecommunications operations and extensive knowledge of the procedures and techniques used in conducting highly complex systems analyses.
WV Code § 5A-7-4 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 7. Information Services and Communications Division|§5A-7-4. Powers and Duties of Division Generally; Professional Staff; Telephone Service

(a) The division is responsible for providing technical services and assistance to the various state spending units with respect to developing and improving data processing and telecommunications functions. The division may provide training and direct data processing services to the various state agencies. The division shall, upon request of the Chief Technology Officer, provide technical assistance in evaluating the economic justification, system design and suitability of equipment and systems used in state government. The director shall report to the Chief Technology Officer.(b) The director is responsible for the development of personnel to carry out the technical work of the division and may approve reimbursement of costs incurred by employees to obtain education and training.(c) The director may assess each state spending unit for the cost of any evaluation of the economic justification, system design and suitability of equipment and systems used by the state spending unit or any other technical assistance that is provided or performed by the Chief Technology Officer and the division under the provisions of section four, article six of this chapter.(d) The director shall transfer any moneys received as a result of the assessments that he or she makes under subsection (c) of this section to the Office of Technology. The director shall report quarterly to the Joint Committee on Government and Finance on all assessments made pursuant to subsection (c) of this section.(e) The director shall maintain an accounting system for all telephone service to the state.(f) The provisions of this article do not apply to the Legislature or the judiciary.
WV Code § 5A-7-5 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 7. Information Services and Communications Division|§5A-7-5. Control Over Central Mailing Office

The central mailing office heretofore controlled by the director of the General Services Division shall hereinafter be under the control of the director of the Information Services and Communications Division.
WV Code § 5A-7-6 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 7. Information Services and Communications Division|§5A-7-6. Central Mailing Office Employees

The director shall employ such persons as shall be necessary to carry out the provisions of sections seven, eight, nine and ten of this article.
WV Code § 5A-7-7 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 7. Information Services and Communications Division|§5A-7-7. Central Mailing Office Responsibilities

The director shall have the general charge and supervision of the central mailing office, and shall be responsible for its efficient administration. The director shall be required to: (1) Charge each spending unit of state government served by the central mailing office for providing such services; (2) keep proper account of the receipts and disbursements of the central mailing office; (3) render to the secretary a report each month showing the receipts and expenses of the central mailing office for the preceding month, and shall render such other reports as the secretary may require; (4) keep the central mailing office open during regularly stated hours to serve state spending units; and (5) provide rules and regulations for the efficient and prompt dispatch of the mail.
WV Code § 5A-7-8 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 7. Information Services and Communications Division|§5A-7-8. Use of the Central Mailing Office

All state spending units having their offices in the capitol, except the legislative branch of government, shall dispatch all mail through the central mailing office: Provided, That mail prepared after gathering time and mail for special handling may be posted without utilizing the central mailing office upon approval of the director.
WV Code § 5A-7-9 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 7. Information Services and Communications Division|§5A-7-9. Preparation of Mail for Special Rates

All mail received by the central mailing office shall be processed and presorted in order to receive the most favorable mailing rates, unless otherwise directed by the director. The director is authorized to make such expenditures as are necessary to process and presort all outgoing mail or to enter into contracts with any person, firm or corporation engaged in such business to supply the service.
WV Code § 5A-7-10 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 7. Information Services and Communications Division|§5A-7-10. Special Fund Created; Payments Into Fund; Charges for Services; Disbursements From Fund

For the operation of the division, there is hereby created in the state Treasury a special revolving fund to be known and designated as the “information services and communications fund.” This fund shall consist of appropriations made by the Legislature, funds transferred in accordance with the provisions of section four of this article, funds received for data processing, telecommunication and central mailing office services rendered to other agencies, departments, units of state and local government and any other entity, and funds received from the federal government or any agency or department thereof, which federal funds the division is hereby authorized to receive. Each agency, department, unit of state or local government or any other entity served by the Information Services and Communications Division, is hereby authorized and directed to transmit to the division for deposit in said special fund the charges made by the agency for data processing, telecommunication and central mailing office services rendered, such charges to be those fixed in a schedule or schedules prepared by the director and approved by the Governor. Disbursements from the fund shall be made in accordance with an approved expenditure schedule as provided by article two, chapter five-a of this code and shall be made under the direct supervision of the secretary.
WV Code § 5A-7-11 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 7. Information Services and Communications Division|§5A-7-11. Confidential Records

Under no circumstances whatever shall the head of any state department or agency deliver to the division any records required by law to be kept confidential, but such head may extract information from such records for data processing by such division, provided the integrity of such confidential records is fully protected.
WV Code § 5A-8-1 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-1. Short Title

This article shall be known as the "Records Management and Preservation of Essential Records Act."
WV Code § 5A-8-2 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-2. Declaration of Policy

The Legislature declares that programs for the efficient and economical management of state and local records will promote economy and efficiency in the day-to-day record-keeping activities of state and local government and will facilitate and expedite government operations; that records containing information essential to the operation of government and to the protection of the rights and interests of persons must be protected against the destructive effects of all forms of disaster and must be available when needed. It is necessary, therefore, to adopt special provisions for the selection and preservation of essential state and local records thereby providing for the protection and availability of such information.
WV Code § 5A-8-3 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-3. Definitions

 As used in this article:"Agency" means any department, office, commission, board, or other unit, however designated, of the executive branch of state government. "Agency Records Manager" means an employee appointed by the agencys chief executive officer or agency head to manage the agencys records inventory and to act as liaison with the administrator."Disaster" means any occurrence of fire, flood, storm, earthquake, explosion, epidemic, riot, sabotage, or other condition of extreme peril resulting in substantial damage or injury to persons or property within this state, whether such occurrence is caused by an act of God, nature, or man, including an enemy of the United States."Local record" means a record of a county, city, town, authority, or any public corporation or political entity whether organized and existing under charter or under general law unless the record is designated or treated as a state record under state law. "Preservation duplicate" means a copy of an essential state record which is used for the purpose of preserving such state record pursuant to this article."Record" means document, electronic file, book, paper, photograph, sound recording, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official state government business. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included within the definition of records as used in this article."State record" means:(A) A record of a department, office, commission, board, spending unit, or other agency, however designated, of the state government.(B) A record of the State Legislature.(C) A record of any court of record, whether of statewide or local jurisdiction.(D) Any record designated or treated as a state record under state law.
WV Code § 5A-8-4 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-4. Categories of Records to Be Preserved

State or local records which are within the following categories are essential records which shall be preserved pursuant to this article:Category A. Records containing information necessary to the operation of government in the emergency created by a disaster.Category B. Records not within category A but containing information necessary to protect the rights and interest of persons or to establish and affirm the powers and duties of governments in the resumption of operations after a disaster.Category C. Records with historical value justifying permanent retention.
WV Code § 5A-8-5 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-5. State Records Administrator

The Secretary of the Department of Administration is hereby designated the state records administrator, hereinafter called the administrator. The secretary may designate someone within the department to carry out the duties of the administrator. The administrator shall establish and administer in the Department of Administration of the executive branch of state government a records management program, which will apply efficient and economical management methods to the creation, utilization, maintenance, and retention, preservation, and disposal of state records; and shall establish and maintain a program for the selection and preservation of essential state records and shall advise and assist in the establishment of programs for the selection and preservation of essential local records.
WV Code § 5A-8-6 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-6. Records Management and Preservation Advisory Committee

[Repealed.]
WV Code § 5A-8-7 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-7. Duties of Administrator

The administrator shall, with due regard for the functions of the agencies concerned:(a) Establish standards, procedures, and techniques for effective management of records;(b) Make continuing surveys of document operations and recommend improvements in current records management practices including the use of space, technology, equipment, and supplies employed in creating, maintaining, storing, and servicing records;(c) Establish standards for the preparation of schedules providing for the retention of state records of continuing value and for the prompt and orderly disposal of state records no longer possessing sufficient administrative, legal, or fiscal value to warrant storage;(d) Solicit input from agencies on essential records and data classification of information contained in the records. In accordance with the rules and regulations promulgated by the administrator, each agency that has custody or control of state records shall: (1) Inventory the state records in his or her custody or control; (2) submit to the administrator a report thereon containing such information as the administrator directs and containing recommendations as to which state records are essential; and (3) periodically review his or her inventory and his or her report and, if necessary, revise the report so that it is current, accurate, and complete; and(e) Obtain reports from agencies as are required for the administration of the program.
WV Code § 5A-8-8 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-8. Rules and Regulations

The administrator shall promulgate such rules and regulations concerning the management and selection and preservation of essential state records as are necessary or proper to effectuate the purpose of this article.
WV Code § 5A-8-9 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-9. Duties of Agency Heads

The head of each agency shall:(a) Establish and maintain an active, continuing program for the economical and efficient management of the records of the agency;(b) Designate and notify the administrator of an agency records manager to act as a point of contact between the administrator and the agency on issues related to management of the state records within the agencys control or custody;(c) Make and maintain records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency designed to furnish information to protect the legal and financial rights of the state and of persons directly affected by the agencys activities;(d) Submit to the administrator, in accordance with the standards established by him or her, schedules proposing the length of time each state record series warrants retention for administrative, legal, or fiscal purposes after it has been received by the agency. Each agency records manager also shall submit lists of state records in custody of the agency that are not needed in the transaction of current business and that do not have sufficient administrative, legal, or fiscal value to warrant storage for disposal in conformity with the requirements of 5A-8-10 of this code;(e) Designate those records of the agency that are essential state records, at least annually, and report the designated essential state records to the administrator;(f) Provide for the preservation and safekeeping of essential state records in an appropriate manner;(g) Cooperate with the administrator in the conduct of surveys made pursuant to the provisions of this article;(h) Comply with the rules, regulations, standards, and procedures issued by the administrator; and(i) First obtain the administrators written approval before purchasing or acquiring any equipment, technology, or supplies used or to be used to store or preserve records of the agency.
WV Code § 5A-8-10 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-10. Essential State Records Preservation Duplicates

(a) The agency head may make or cause to be made preservation duplicates or may designate as preservation duplicates existing copies of essential state records. A preservation duplicate shall be durable, accurate, complete, and clear, and a preservation duplicate made by means of photography, microphotography, photocopying, film, microfilm, electronic file, or digital image stored on unalterable media shall be made in conformity with the standards prescribed therefor by the administrator.(b) A preservation duplicate made by a photographic, photostatic, microfilm, microcard, miniature photographic, electronic file, digital image, or other process which accurately reproduces or forms a durable and unalterable medium for so reproducing the original, shall have the same force and effect for all purposes as the original record whether the original record is in existence or not. A transcript, exemplification, or certified copy of such preservation duplicate shall be deemed for all purposes to be a transcript, exemplification, or certified copy of the original record.
WV Code § 5A-8-11 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-11. Essential State Records Safekeeping

(a) The administrator shall prescribe a manner of safekeeping of essential state records and preservation duplicates and may establish, with the approval of the Legislature, storage facilities therefor. The administrator may provide for physical storage outside the state or electronic storage.(b) When in the opinion of the administrator the legally designated or customary location of an essential state record is such that the essential state record may be destroyed or unavailable in the event of a disaster: (1) The agency with custody of the essential state record shall store a preservation duplicate at another location and permit such state record to remain at its legally designated or customary location; or(2) The agency shall store such state record at a location other than its legally designated or customary location and deposit at the legally designated or customary location a preservation duplicate for use in lieu of the state record; or(3) The agency may store such state record at a location other than its legally designated or customary location, without providing for a preservation duplicate, upon a determination that it is impracticable to provide for a preservation duplicate and that the state record is not frequently used. Such determination shall be made by the administrator and the regularly designated custodian of such state record, but if they disagree the determination shall be made by the administrator.(c) The requirements of subsection (b) of this section shall not prohibit the administrator from removing an essential state record or preservation duplicate from the legally designated or customary location of the state record if a disaster has occurred or is imminent.
WV Code § 5A-8-12 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-12. Essential State Records Maintenance, Inspection, and Use

[Repealed.]
WV Code § 5A-8-13 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-13. Essential State Records Confidential Records

Any agency subject to this article shall control and at all times be the owner of its records. When a state record is required by law to be treated in a confidential manner and is an essential state record, the agency, in effectuating the purpose of this article with respect to such state record, shall protect its confidential nature.
WV Code § 5A-8-14 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-14. Essential State Records Review of Program

The administrator shall review the program at least annually for the selection and preservation of essential state records designated by the agencies, including the classification of records and the provisions for preservation duplicates, and for safekeeping of essential state records or preservation duplicates to ensure that the purposes of this article are accomplished.
WV Code § 5A-8-16 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-16. Assistance to Legislative and Judicial Branches

Upon request, the records administrator shall assist and advise in the establishment of records management programs in the legislative and judicial branches of state government and shall, as required by them, provide program services similar to those available to the executive branch of state government pursuant to the provisions of this article.
WV Code § 5A-8-17 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-17. Disposal of Records

(a) Except as provided in 57-1-7a of this code, no record shall be destroyed or otherwise disposed of by any agency of the state, unless it is determined by the administrator and the Director of Archives and History within the Department of Arts, Culture, and History that the record has no further administrative, legal, fiscal, research, or historical value. In the event the administrator is of the opinion that the record has no further administrative, legal, fiscal, research, or historical value, the administrator shall approve, if appropriate, a request for disposal of the records and notify both the Director of Archives and History and the agency that is the custodian of the records that they may be destroyed. (b) The provisions of this section are not applicable to the judicial branch, the West Virginia House of Delegates, the West Virginia Senate, or the Joint Committee on Government and Finance.
WV Code § 5A-8-18 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-18. Destruction of Nonrecord Materials

Nonrecord materials or materials not included within the definition of records as contained in this article may, if not otherwise prohibited by law, be destroyed at any time by the agency in possession of such materials without the prior approval of the administrator. The administrator may formulate procedures and interpretations to guide in the disposal of nonrecord materials.
WV Code § 5A-8-19 (2021)
2021 West Virginia Code|Chapter 5A. Department of Administration|Article 8. Public Records Management and Preservation Act|§5A-8-19. Annual Report

The administrator shall make an annual written report to the Governor for transmission to the Legislature. The report shall describe the status and progress of programs established pursuant to this article and shall include the recommendations of the administrator for improvements in the management and preservation of records in state government.