reglab/housing_qa huggingface dataset:
19 OK Stat § 19-266 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-266. Fees - Charges to state governmental entities.

|The county clerk may charge any state agency or other state governmental entity, except child support enforcement offices operated by or for the benefit of the Oklahoma Department of Human Services, rural water districts organized pursuant to the Rural Water, Sewer, Gas and Solid Waste Management Districts Act and the Oklahoma Boll Weevil Eradication Organization for liens filed pursuant to the Boll Weevil Eradication Act, the usual and customary fee for filing any document with the county clerk and may charge the usual and customary fee for making copies of any document. |Added by Laws 1994, c. 221, § 1, eff. Sept. 1, 1994. Amended by Laws 1997, c. 381, § 6, eff. July 1, 1997.
19 OK Stat § 19-268 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-268. Liens against government officials or employees based on performance or nonperformance of duties.

|A. The county clerk shall not accept for filing any claim of lien against a federal, state, or local official or employee based on the performance or nonperformance of that official's or employee's duties unless accompanied by a specific order from a court of competent jurisdiction, recognized by the laws of this state, authorizing the filing of such lien. |B. If a claim of lien as described in subsection A of this section has been accepted for filing, the county shall accept for filing a notice of invalid lien signed and submitted by the assistant United States attorney representing the federal agency of which the individual is an official or employee, the assistant attorney general representing the state agency, board, commission, department, or institution of higher education of which the individual is an official or employee, or the attorney representing the school district, political subdivision, or unit of local government of this state of which the individual is an official or employee. A copy of the notice of invalid lien shall be mailed by the attorney to the person who filed the claim of lien at his or her last-known address. No clerk or county shall be liable for the acceptance for filing of a claim of lien as described in subsection A of this section, nor for the acceptance for filing of a notice of invalid lien pursuant to this subsection.C. This section shall not be construed to permit rejection of a document that is shown to be authorized by contract, lease or statute or imposed by a state or federal court of competent jurisdiction or filed by a licensed attorney, financial institution including, but not limited to, any commercial bank, savings and loan association, credit union, mortgage company or mortgage broker.Added by Laws 1997, c. 405, § 4, emerg. eff. June 13, 1997.
19 OK Stat § 19-269 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-269. Election concerning tax question - Copy of ballot to state Auditor and Inspector.

|Within fifteen (15) days from the date of a county election concerning a sales tax question, the county clerk shall send to the State Auditor and Inspector a copy of the ballot concerning the sales tax question. This section only applies if the sales tax question was passed by the voters of the county. |Added by Laws 1998, c. 196, § 2, eff. Nov. 1, 1998.
19 OK Stat § 19-270 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-270. Confidentiality of Department of Defense Form 214 - Duties - Liability.

|A. The county clerk shall keep any Department of Defense Form 214 (DD Form 214) filed with the clerk, including any DD Form 214 that was filed before the effective date of this act, separate from records available for public inspection and shall not make the DD Form 214 available to any person except as provided in this section. A record of the names of veterans who have filed DD Forms 214 with the clerk shall be made available for public inspection. |B. The county clerk may authorize the viewing or copying of a veteran’s DD Form 214 only by the veteran, the veteran's spouse or child, a guardian for or a person having power of attorney for the veteran, spouse, or child upon presentation of a court order showing the appointment, the executor or administrator of the estate of the veteran or spouse upon presentation of a court order showing the appointment, a representative of the United States Department of Veterans Affairs, a funeral director upon presentation of a contract signed by the person responsible for the funeral costs for the veteran, or a person authorized by the court to view or copy the DD Form 214 upon presentation of the court order. The clerk shall record the names and addresses of all persons viewing or copying a DD Form 214.C. A county clerk shall not be liable or responsible for any harm or damages that may occur as a result of any person obtaining, copying or viewing a DD Form 214.Added by Laws 2002, c. 478, § 3, eff. July 1, 2002.
19 OK Stat § 19-271 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-271. Employment of general counsel.

|The county clerk in a county shall have the authority to employ a general counsel through an outside law firm, to advise or represent the county clerk and his or her office in the performance of the official duties of that office. The Board of County Commissioners shall approve all contracts for outside counsel. A general counsel employed pursuant to this section shall be compensated from the funds of the employing county office. |Added by Laws 2018, c. 204, § 1.
19 OK Stat § 19-284 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-284. Care of records - Fixtures and furniture.

|The register of deeds shall have the care and custody of all books, records, deeds, maps, papers and fixtures deposited and kept in his office, and it shall be his duty to carefully preserve and guard the same against defacing, mutilation, change or injury, and he shall be furnished by the county with suitable fixtures and furniture to protect the records and papers of his office. |R.L. 1910, § 1656.
19 OK Stat § 19-285 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-285. Seal.

|The register of deeds shall keep a seal, to be furnished by the county, which seal shall contain the name of the county, the words "Oklahoma" and "Register of Deeds." He shall attach such seal to all instruments filed or recorded in his office, together with his signature and certificate to all certified copies of any instrument on file or of record in his office, which he is required to issue. |R.L. 1910, § 1657.
19 OK Stat § 19-286 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-286. Maintenance of records for storage.

|The county commissioners shall furnish, and the county clerk shall maintain, in the office of the county clerk, suitable records for storage for all instruments of writing subject by law to be recorded in the office of the county clerk. Suitable record may include either photographic copy, digital copy or computer storage of such instruments. All records shall be available to the public for immediate viewing and reproduction. The county clerk shall retain sole custody and responsibility for the records of the office. All digital copies shall be produced to meet archival standards and a security copy shall be maintained. Stored documents shall meet the guidelines set forth in Section 214 of Title 74 of the Oklahoma Statutes. |R.L. 1910, § 1658. Amended by Laws 1984, c. 71, § 1; Laws 2004, c. 447, § 4, emerg. eff. June 4, 2004; Laws 2017, c. 22, § 6, eff. Nov. 1, 2017.
19 OK Stat § 19-287 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-287. Indexes to be kept.

|Each register of deeds shall keep an index of deeds direct and inverted, and an index of mortgages direct and inverted, in his office. The index direct and inverted, of deeds and mortgages, shall be divided into columns, with heads to the respective columns, as follows to-wit: |GRANTOR - GRANTEEDATE OF FILINGWHERE RECORDEDDESCRIPTION OF PROPERTYM. D. Y. A.M. P.M.Book PageLot Blk. Qr. Sec. Tp. R.GRANTEE - GRANTORDATE OF FILINGWHERE RECORDEDDESCRIPTION OF PROPERTYM. D. Y. A.M. P.M.Book PageLot Blk. Qr. Sec. Tp. R.RemarksHe shall enter in alphabetical order in the direct index of deeds and mortgages the names of the grantors and in the inverted index of deeds and mortgages the names of the grantees in alphabetical order, and whenever any mortgage bond or other instrument has been released or discharged from record, according to law, the register shall immediately note in both indexes under the column headed "Remarks," and opposite to the appropriate entry, that such instrument has been satisfied. He shall also keep an index, direct and inverted, of the miscellaneous records in the same form as the index of deeds and mortgages.R.L. 1910, § 1659.
19 OK Stat § 19-288 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-288. Plat records - Digitizing.

|A. The county clerk shall also keep a well-bound book in which shall be platted all maps of cities and towns, or additions to the same, cemeteries and other plats, required by law to be recorded within his county, together with description, acknowledgment or other writing thereon, and file the original plat in his office. He shall index such plat book under appropriate headings in the plat book. Provided, the county clerk shall be prohibited from recording a plat of any subdivision which is by name duplicative of the name of any platted subdivision of record in his county. |B. In the alternative, said record may be kept digitally if said records may be reproduced to their original size.R.L. 1910, § 1660. Amended by Laws 1977, c. 179, § 1, emerg. eff. June 7, 1977; Laws 1986, c. 78, § 1, eff. July 1, 1986; Laws 2017, c. 22, § 7, eff. Nov. 1, 2017.
19 OK Stat § 19-288.1 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-288.1. Duty to file and index plats.

|A. Plats or subdivision plats filed in the county clerk's office shall be indexed and filed, and one copy placed in bound volumes or booklets, so that all plats or subdivisions are compiled and indexed accordingly. |B. Plats or subdivision plats of property in unincorporated areas with roads of public designation shall not be filed in the county clerk’s office until such plat or subdivision plat goes before the board of county commissioners and the board determines that the dedicated public roads are designed to meet the requirements of Section 601.1 of Title 69 of the Oklahoma Statutes. The county commissioners shall have adequate assurance by the developer that the roads will be built according to requirements. Those assurances shall include, but not be limited to, letters of credit, bonds, letters of escrow, or other items approved by the board of county commissioners. The board shall sign the plat and note on the plat that “Roads will be maintained by the county” or “Roads will not be maintained by the county”, provided however, that the county may agree to maintain the roads at some future date.Added by Laws 1976, c. 162, § 2, emerg. eff. May 31, 1976. Amended by Laws 2001, c. 139, § 1, eff. Nov. 1, 2001; Laws 2002, c. 168, § 1, eff. July 1, 2002.
19 OK Stat § 19-288.2 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-288.2. Filing plats located outside corporate limits of city or town.

|The county clerk shall not file of record any plat which contains any lot of less than two and one-half (2 1/2) acres located outside the corporate limits of a city or town unless the plat bears the stamp of approval of the Department of Environmental Quality as provided in Section 2-6-403 of Title 27A of the Oklahoma Statutes. |Added by Laws 1985, c. 272, § 2, eff. Nov. 1, 1985. Amended by Laws 1999, c. 284, § 5, emerg. eff. May 27, 1999.
19 OK Stat § 19-288.3 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-288.3. Filing of plats in digital electronic format.

|All plats, subdivision plats or re-plats may be filed, at the option of the county assessor, in digital electronic format with the county assessor of the county in which the property is located. The digital electronic format shall meet the specifications of the county assessor. |Added by Laws 2003, c. 184, § 1, eff. Nov. 1, 2003.
19 OK Stat § 19-289 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-289. Receiving book.

|The county clerk shall keep a receiving book, with suitable headings and columns, as the case may be; |a. For instruments to be recorded by the county clerk as registrar of deeds;b. For instruments to be filed as public notice by the county clerk as such; which receiving book, in either instance, shall show the name of the person who deposited the same, the nature of the instrument, the year, month, day, hour, and minute when the same shall be received, the fee for recording or filing the same, and where the instrument is filed or to whom such instrument is mailed or delivered if recorded. It shall be the duty of the State Auditor and Inspector to prescribe suitable forms to conform to this act and for the separate instances noted.R.L. 1910, § 1661. Amended by Laws 1949, p. 149, § 1; Laws 1951, p. 43, § 1; Laws 1979, c. 30, § 79, emerg. eff. April 6, 1979.
19 OK Stat § 19-290 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-290. Chattel mortgage record.

|He shall keep an index to chattel mortgages, bills of sale and other instruments affecting title to or incumbering personal property, required by law to be recorded, in which shall be entered in separate columns, the number of the instrument, name of grantor alphabetically, and the name of grantee, the year, month, day, hour and minute of filing, the amount secured, a description of the property, and dates when and by whom canceled; said chattel mortgage when so indexed to be numbered, filed and kept in his office, and when said mortgage or bill of sale is released or canceled the register shall note the same on the back of the instrument and on the index, in the proper column, giving the date and by whom said instrument is canceled. |R.L. 1910, § 1662.
19 OK Stat § 19-291 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-291. Numerical index of deeds.

|The county clerk shall also keep a numerical index, in which shall be noted all deeds relating to tracts of land and units within unit ownership estates within the limits of such county, such index shall be divided into columns with the heads to each division of the pages designating the respective columns as follows, to-wit: |Grantor_________________________________________Grantee_________________________________________Kind of Instrument______________________________LotsN.E.Qr.N.W.Qr.__ __ __N.E. N.W. S.E. S.W.N.E. N.W. S.E. S.W.S.E.Qr.S.W.Qr.N.E. N.W. S.E. S.W.N.E. N.W. S.E. S.W.Acres___________________________________________Book____________________________________________Page____________________________________________Remarks_________________________________________It shall be the duty of the county clerk to make correct entries in such numerical index of all instruments recorded concerning tracts of land under the appropriate heading, and in the subdivision devoted to the particular quarter section described in the instrument making the conveyance, and the county clerk shall enter in their appropriate division, before any other entries are made, all the transfers embraced in the instrument recorded within his office, commencing with the first.R.L.1910, § 1663. Amended by Laws 1989, c. 273, § 1, eff. Nov. 1, 1989; Laws 2004, c. 447, § 5, emerg. eff. June 4, 2004.
19 OK Stat § 19-292 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-292. Fee must be paid in advance.

|No register of deeds shall perform any of the duties required by this article, to be performed unless the fee for the same has been paid, or tendered. |R.L. 1910, § 1664.
19 OK Stat § 19-293 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-293. Duty when instrument offered for record.

|The register of deeds shall, whenever an instrument shall be presented to him for record, immediately note on the instrument the year, month, day, hour and minute of receiving the same, and the date of record of such instrument shall be from the date of filing; he shall then enter the same on the receiving book, making all the entries in the appropriate columns as herein provided, and shall as soon thereafter as practicable, record said instrument in the proper record, enter it upon the proper indexes, and over his signature and seal note the book and page on which said instrument is recorded. |R.L. 1910, § 1665.
19 OK Stat § 19-294 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-294. Duty to index old records.

|The register of deeds of any county of this state shall, in addition to the duties now prescribed by law, make and keep indexes in the same manner as is now provided by Sections 1733 and 1737 of Snyder's Compiled Laws, 1909, of all records, files, books, instruments, or the certified copy thereof, pertaining to the title to lands in such county, which were of record in the office of United States Court, or any office maintained by the United States prior to November 16, 1907, for filing and recording deeds, mortgages, liens and other instruments which have been, or may hereafter be, received by such register of deeds. |Added by Laws 1913, c. 85, p. 137, § 1.
19 OK Stat § 19-297 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-297. Record of certificate showing Indian lands exempt from taxation.

|It is hereby made the duty of county clerks of Oklahoma to record without charge all certificates describing and designating lands situate in their respective counties owned by members of the Five Civilized Tribes and their heirs, which lands are shown by said certificates to be exempt from taxation under the provisions of Section 4, of the Act of Congress, approved May 10, 1928, Public Number 360 - 70th Congress; provided, said certificates when presented for recording bear the approval of the Secretary of the Interior. |Added by Laws 1929, c. 32, p. 32, § 1.
19 OK Stat § 19-298.1 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-298.1. Electronic documents – Acceptability for filing.

|Notwithstanding any other provision to the contrary in Section 298 of Title 19 of the Oklahoma Statutes, an electronic document presented in compliance with the Uniform Electronic Transaction Act is acceptable for filing. Nothing in this section shall require any county clerk to establish, accept, or transmit any document in an electronic format. The Secretary of State does not guarantee the validity of any registered certification authorities, as defined in Section 15-102 of Title 12A of the Oklahoma Statutes, nor regulates or monitors such registered certification authorities. |Added by Laws 2004, c. 179, § 1, eff. Nov. 1, 2004.
19 OK Stat § 19-299 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-299. Land parcel identifier system.

|The county assessor, county clerk and county treasurer of any county may adopt a system of land parcel identifier numbers whereby the same land identifier numbers shall be used by the county assessor, county clerk and county treasurer to designate a tract of real property situated within the county. |In any county where this system has been adopted, the county clerk shall not accept for filing or recording any map, plat, deed, mortgage, lease or other instrument affecting real property unless the land parcel identifier numbers for all of the land parcels described and affected are affixed on the face of the map, plat, deed, mortgage, lease or other instrument. Provided that, failure to comply with these provisions shall not affect the validity of any such instrument that is duly recorded.Added by Laws 1980, c. 141, § 1, emerg. eff. April 7, 1980. Amended by Laws 1982, c. 44, § 1.
19 OK Stat § 19-300 (2021)
2021 Oklahoma Statutes|Title 19. Counties and County Officers|§19-300. Master form - Definition - Labeling - Filing - Recording - Incorporation by reference - Unrecordable matters.

|A. A master form shall be any instrument containing forms of covenants, conditions, obligations, powers, or other clauses not being acknowleged nor containing a legal description. Such instrument shall be labeled on the first page as a master form and may be filed and recorded in the office of the county clerk in the same manner as provided for miscellaneous instruments relating to real estate. |B. After recording and indexing of the master form, any of the provisions of such master form may be incorporated by reference in any subsequently recorded instrument. Provided, that, such reference shall state that the master form was recorded in the county in which the subsequently recorded instrument is offered for recording, the date of recording and the book and pages where recorded, and that a copy of such master form was furnished to the persons executing the subsequently recorded instrument. The recording of any subsequently recorded instrument which has so incorporated by reference any of the provisions of a master form properly recorded shall have like effect as if such provisions of the master form so incorporated by reference had been set forth in full in the subsequently recorded instrument.C. Whenever a subsequently recorded instrument is presented for recording in which is set forth matters purporting to be a copy or reproduction of a master form and such matters are preceded by the words, "do not record or not to be recorded", and such matters are plainly separated from such instrument in such manner that such matter will not appear upon a photographic reproduction of any page containing any part of the instrument, such matter shall not be recorded by the county clerk when the instrument is recorded. The county clerk shall record only the instrument apart from such matter and shall not be liable for doing such.Added by Laws 1980, c. 37, § 1, eff. Oct. 1, 1980.