NY Elec L § 5-614 (2021)
2021 New York Laws ELN - Election Article 5 - Registration and Enrollment of Voters Title 6 - Filing and Custody of Registration Records 5-614 - Statewide Voter Registration List.

§  5-614.  Statewide  voter  registration  list. 1. There shall be one official record of the registration of each voter. Such record shall  be maintained   in   an   interactive,   statewide,   computerized,   voter registration  list.  Such  statewide  voter  registration   list   shall constitute  the  official list of voters for the state of New York. Such list shall be in the  custody  of  the  state  board  of  elections  and administered  and maintained by the state board of elections, subject to rules and regulations promulgated by the state  board  of  elections  in accordance with subdivision four of section 3-100 of this chapter. Local boards  of  elections  shall  comply  with all the rules and regulations promulgated by the state board of elections pursuant to this section.   2. The official statewide voter registration list shall be created  by combining  the existing voter registration list maintained by each local board of elections into a single integrated list.  The  state  board  of elections,  pursuant  to  subdivision  four  of  section  3-100  of this chapter, shall promulgate rules and regulations, which shall be  binding upon  each  local  board  of elections, concerning the combining of each existing voter registration list into a  single  integrated  list.  Such rules   and  regulations  shall  be  designed,  to  the  maximum  extent practicable, to allow each local board of elections to continue  to  use its  existing  computer  infrastructure,  computer software and database applications to access data from and  transmit  data  to  the  statewide voter  registration  list.  To  create  such  list,  each local board of elections shall transmit to the state board  of  elections  a  certified copy  of  the  voter registration records of such board in an electronic format prescribed by the state board of elections. The  state  board  of elections  shall on an ongoing basis compile such records from the local boards of elections  into  a  statewide  voter  registration  list.  The computer   infrastructure   of   such   list  shall  be  maintained  and administered by the state board of elections and such  board  shall,  in accordance  with  subdivision  four  of  section  3-100 of this chapter, promulgate uniform rules and regulations for the  maintenance  of  voter registration records not inconsistent with this chapter. The state board of  elections shall make accessible to each local board of elections the statewide voter registration list. Such list shall be  maintained  in  a computerized form which permits different user interfaces.   3. The statewide voter registration list shall:   a.  serve  as  the single system for storing and managing the official list of registered voters throughout the state  which  local  boards  of elections  shall  use  for  creating the computer generated registration list prepared for each election for each election district  as  provided by this chapter;   b.  contain  the  name  and  registration information of every legally registered voter in the state, as provided  by  section  5-500  of  this article  and  such  other  information as may be deemed necessary by the state board of elections in accordance with subdivision four of  section 3-100 of this chapter;   c.  contain  a  unique identifier for each legally registered voter in the state;   d.  be  coordinated  and  referenced  with  other  state  and  federal identification records;   e.  provide  timely  electronic  access  to  the information contained therein to election officials;   f. provide that all voter registration information obtained by a local board of elections shall be electronically entered into such list on  an expedited basis at the time the information is provided to such board;    g.  ensure  that the state board of elections provides such support as may be required so that local boards of elections are able to enter  the information described in paragraph f of this subdivision;   h.  serve  as  the official voter registration list for the conduct of all elections in the state which are administered  by  local  boards  of elections; and   i.  allow  local  boards  of  elections,  using  their own systems, to perform essential  election  functions  including  but  not  limited  to processing  of  absentee  voters,  administration  of  poll  workers and polling places, assignment of election jurisdictions based on  residence and  address  and other functions necessary for the conduct of elections using voter registration information from the official  statewide  voter registration list.   4.  Adding, changing, canceling or removing voter registration records shall be conducted only by local boards of elections as provided by this chapter.   5. For purposes of removing names of ineligible voters from  the  list of  eligible  voters,  the  state  board  of  elections shall obtain and transmit to local boards of elections (a) the list of persons  who  have died  maintained by the New York city department of health and the state department of health, and (b) the list of persons subject to  forfeiture of  the  right  to  vote  pursuant  to  section  5-106  of  this article maintained by the office of court administration or by  a  court  having made such determination.   6.  Each local board of elections shall, within twenty-five days after receiving  such  list  of  decedents  or  list  of  persons  subject  to forfeiture  of  the  right  to  vote  pursuant  to section 5-106 of this article, use such lists to identify and  remove  decedents  and  persons subject  to forfeiture of the right to vote pursuant to section 5-106 of this article from the list of eligible voters.   7. The local board of elections shall  electronically  file  with  the state  board  of  elections a cancellation and removal report indicating all cancellations and removal  actions  taken  by  the  local  board  of elections  from  the list of eligible voters. Such report shall be filed in a format and at such intervals as directed  by  the  state  board  of elections.   8.  If  the information received by the board of elections through the statewide voter registration list indicates that a  voter  is  currently registered  to  vote  more  than  once,  the  local  board  of elections containing the registration record of  the  earlier  dated  registration record  shall  send  such  voter  the  confirmation notice prescribed by section 5-712 of this article and place such voter  in  inactive  status pursuant to section 5-213 of this article.   9.  The state board of elections shall, in accordance with subdivision four of section 3-100 of this chapter, promulgate rules and  regulations to ensure compliance with the adding, changing, canceling or removing of voters from the single, official, statewide voter registration list.   10.  Any person may bring a challenge pursuant to this chapter against any board of elections to compel the removal of an ineligible voter from the  list  of  eligible  voters  or  to  compel  the  correction  of   a registration  record  in  the  case  of  a  voter wrongfully canceled or removed from the statewide, single, official voter registration list.   11. The state board of elections shall  establish  a  statewide  voter hotline   using   information  available  through  the  statewide  voter registration list for voters to obtain information regarding their voter registration.   12. a. The state board of elections, in consultation with local boards of elections and in accordance with subdivision four of section 3-100 of  this chapter, shall establish  minimum  standards  for  statewide  voter registration   list   maintenance  activities  and  schedules  for  such activities by regulation.   b.  The  list  maintenance performed pursuant to the minimum standards required by paragraph a of this subdivision  shall  be  conducted  in  a manner consistent with this chapter to ensure that:  (1)  the  name of each registered voter appears in the statewide voter registration list;  (2) only names of persons who  are  not  registered  or  who  are  not eligible to vote are removed from such list; and  (3)  the  prior registrations of duplicate names are removed from such list.   13. The state board of elections shall provide adequate  technological security measures to prevent the unauthorized access to or disruption of the  statewide  voter  registration  list  established  pursuant to this section and any voter registration  records  electronically  transmitted between  local  boards  of elections and the state board of elections as provided for in subdivision two of this section. A  copy  of  such  list shall be stored at least twenty-five miles away from the place where the original is housed.   14.  The  statewide  voter  registration list system shall ensure that voter registration records in the state are  accurate  and  are  updated regularly,   including  a  system  of  file  maintenance  that  makes  a reasonable effort to remove registrants who are ineligible to vote  from the official list of eligible voters, as provided for by this chapter.