reglab/housing_qa huggingface dataset:
IN Code § 5-15-2-9 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 2. Reinstatement of Destroyed Records|5-15-2-9. Probate Records; Reinstatement

Sec. 9. The judge of any court having probate jurisdiction, the records of which may before March 9, 1881, have been or may after March 9, 1881, be destroyed, in whole or in part, may proceed, upon his own motion or on complaint in writing by any interested party, to reinstate the records and proceedings of such court relating to decedents' estates, guardianships, records of wills, wills probated, and wills filed for probate in said court; and for the purpose of reinstating said records, wills, papers, or proceedings, or any part thereof, may, on his own motion or on written complaint filed by any interested party, issue citations and compel the attendance of all parties for that purpose; and may, in his discretion, refer such matter to a master commissioner, as provided for in section 7 of this chapter. All persons interested shall be notified as provided for in section 3 of this chapter, or in such manner and for such time as the court may direct, and oral testimony shall be admissible of the existence, contents, and destruction of such records, papers, and wills.Formerly: Acts 1881, c.30, s.9. As amended by P.L.25-1986, SEC.87.
IN Code § 5-15-2-10 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 2. Reinstatement of Destroyed Records|5-15-2-10. Judicial Records; Special Term to Reinstate Lost or Destroyed Records

Sec. 10. The judge of any court, the records or papers whereof have been or may be destroyed, in whole or in part, is hereby authorized to hold any special term or terms of said court, for such length of time and at such time or times as may to him, in his discretion seem proper for the purpose of reinstating records and papers of such court. And process may be made returnable at such special terms, and all proceedings had thereat in such cases, the same as at a regular term of said court.Formerly: Acts 1881, c.30, s.10.
IN Code § 5-15-3-1 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 3. Transcribing and Preserving Damaged Records|5-15-3-1. Damage to Judicial Records; Transcription Order

Sec. 1. Whenever any civil order book, probate order book, judgment docket, entry docket or other record book in which are kept any of the records and proceedings of any circuit, superior or criminal court in this state have been or shall be damaged by fire or otherwise to the extent, that, in the opinion of the judge or such court, it is necessary in order to preserve and perpetuate the contents thereof, to transcribe the same into a new book, such judge shall make an order to be entered in the civil order book of such court ordering and directing the clerk of such court to transcribe the contents of such damaged book into a new book of like size and form, to be provided for that purpose by the county in which such court is held.Formerly: Acts 1893, c.19, s.1.
IN Code § 5-15-3-2 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 3. Transcribing and Preserving Damaged Records|5-15-3-2. Transcription by Clerk

Sec. 2. (a) The clerk of the court shall promptly, under the direction of the court, transcribe the contents of a damaged book described in section 1 of this chapter into a new book of like size and form, in plain, legible handwriting. The clerk shall certify that the transcription is a full, true, correct, and complete transcript of the contents of the damaged book.(b) The judge of the court shall examine the record transcribed and certified by the clerk. If the judge finds the record to be a correct transcript of the original, the judge shall certify the judge's finding, at the end of the transcript immediately after the certificate of the clerk. The judge shall include the date of the judge's certification.Formerly: Acts 1893, c.19, s.2. As amended by P.L.171-2015, SEC.8.
IN Code § 5-15-3-3 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 3. Transcribing and Preserving Damaged Records|5-15-3-3. Preservation of Damaged Books

Sec. 3. Damaged books described in section 1 of this chapter shall be preserved and maintained by the office of the clerk of the court or by the Indiana state archives as set forth in IC 5-15-6-6.Formerly: Acts 1893, c.19, s.3. As amended by P.L.171-2015, SEC.9.
IN Code § 5-15-3-4 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 3. Transcribing and Preserving Damaged Records|5-15-3-4. Transcribed Books; Treatment as Original

Sec. 4. Such transcribed book, when so made and certified, shall bear the name and number of the original damaged book of which it is a transcript, and such authenticated transcript shall be deemed, held to be, and treated as the original, and shall have the full force and effect of the original for all purposes, and shall be admitted in evidence in all cases the same as the original.Formerly: Acts 1893, c.19, s.4. As amended by P.L.136-2018, SEC.35.
IN Code § 5-15-5.1-2 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-2. Application of Chapter

Sec. 2. (a) This chapter applies to records:(1) open to the public and carrying no classification or restriction;(2) required to be kept confidential by federal law, rule, or regulation;(3) declared confidential by the general assembly; or(4) declared confidential by a rule adopted under specific authority for confidential records granted to an agency by the general assembly.(b) The provisions of this chapter do not apply to state-supported colleges and universities, but the administration may offer its services to them.(c) The provisions of this chapter shall in no way restrict the powers and duties of the state board of accounts as prescribed by IC 5-11.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.19-1983, SEC.8; P.L.36-1984, SEC.1; P.L.171-2015, SEC.11.
IN Code § 5-15-5.1-3 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-3. Creation of Archives and Records Administration; Seal; Serving Legislative and Judicial Branches

Sec. 3. There is created the Indiana archives and records administration to administer this chapter. The administration shall adopt a seal which shall be the seal of the state of Indiana. The administration shall offer its services to the legislative and judicial branches of state government.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.12.
IN Code § 5-15-5.1-4 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-4. Director; Qualifications; Staff; Salaries

Sec. 4. (a) The governor shall appoint a director as the executive head of the administration. The director must be versed in the principles of information and forms management, archives, and the affairs and organization of state government. It is the intent of the general assembly that the director be a person who is qualified by training and experience to administer the affairs of the administration.(b) The director, subject to the approval of the governor and the budget agency, shall appoint such staff as necessary to implement this chapter.(c) The salary of the director is subject to the approval of the governor and the budget agency. Salaries of the staff are subject to the approval of the state personnel department and the budget agency. The provisions of IC 4-15-2.2 apply to the staff of the administration.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.3-1989, SEC.28; P.L.100-2012, SEC.18; P.L.171-2015, SEC.13.
IN Code § 5-15-5.1-5.3 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-5.3. State Archives Preservation and Reproduction Account; Establishment

Sec. 5.3. (a) The state archives preservation and reproduction account (referred to in this section as "the account") is established as an account within the state general fund. The account shall be administered by the administration. The money in the account does not revert to any other account within the state general fund at the end of a state fiscal year.(b) The account consists of fees collected under section 5(a)(16) of this chapter.(c) Money in the account is annually appropriated to the administration for use in the preservation and reproduction of public records by the administration.As added by P.L.58-1993, SEC.12. Amended by P.L.171-2015, SEC.15.
IN Code § 5-15-5.1-6 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-6. Designing, Numbering, Standardizing, Consolidating, and Eliminating Forms; Consultation With Affected Agency or Local Government

Sec. 6. The administration shall design, redesign, number, standardize, consolidate, or eliminate when obsolete, all forms used by state government, apply the definition of record to any governmental materials so questioned, and determine the nature of nonrecord materials housed or maintained by an agency or local government. In performing these functions, the administration shall consult with each affected agency and local government and shall consider each agency's and local government's statutory responsibilities, its relationships with federal or other governmental agencies and the requirements of state law.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.16.
IN Code § 5-15-5.1-6.5 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-6.5. Racial or Ethnic Identification Information; Multiracial Classification

Sec. 6.5. (a) This section does not apply to a printed document that was printed and in stock before July 1, 1995.(b) As used in this section, "multiracial" means having a biological parent who is of a different race from the other biological parent.(c) All forms, questionnaires, and other printed or electronic documents:(1) that are used by a public agency (as defined in IC 5-14-3-2) to request information on the racial or ethnic identification of a respondent; and(2) that contain an enumeration of racial and ethnic classifications from which the respondent must select a classification;must include among the choices the classification multiracial.As added by P.L.80-1995, SEC.1.
IN Code § 5-15-5.1-7 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-7. Archives Available for Public Use, Subject to Need for Preservation; Furnishing Copies of Archival Materials

Sec. 7. The administration shall make the archives of the state available for public use under supervised control at reasonable hours. However, the administration shall weigh the need for preservation from deterioration or mutilation of original records in establishing access use to such items. The administration shall furnish copies of archival materials upon request, unless confidential by law or restricted by promulgated rule, and payment of fees as may be required.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.17.
IN Code § 5-15-5.1-8 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-8. State Imaging and Microfilm Laboratory; Standards for Microfilming and Imaging Documents

Sec. 8. The administration shall operate a state imaging and microfilm laboratory. The oversight committee in coordination with the supreme court shall promulgate regulations concerning quality standards for microfilming and imaging documents that shall allow documents meeting those standards to be admissible in court. Such microfilming and imaging standards shall be followed by all state agencies and local governments.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.18.
IN Code § 5-15-5.1-9 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-9. Copies of Records Transferred to Archives and Records Administration; Force and Effect

Sec. 9. Copies of records transferred from the office of their origin to the custody of the administration, when certified by the director or the director's designee, under seal of the administration, shall have the same force and effect as if certified by the original custodian.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.19.
IN Code § 5-15-5.1-10 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-10. Duties of Agencies and Local Governments

Sec. 10. (a) Each agency and local government shall:(1) Make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and local government to protect the legal and financial rights of the government and of persons directly affected by the agency's activities and the local government's activities.(2) Cooperate fully with the administration in implementing the provisions of this chapter.(3) Establish and maintain an active and continuing program for the economical and efficient management of information and assist the administration in the conduct of information management surveys.(4) Implement information management procedures and regulations issued by the administration.(5) Establish necessary safeguards against the removal, alteration, or loss of records; safeguards shall include notification to all officials and employees of the agency or local government that records in the custody of the agency or local government may not be alienated or destroyed except in accordance with:(A) the provisions of this chapter; and(B) if applicable, an order of the county commission of public records under IC 5-15-6.(b) Each agency shall do the following:(1) Submit to the administration a recommended retention schedule for each form and records series in the agency's custody. However, retention schedules for forms and records series that are common to at least two (2) agencies may be established by the oversight committee. Records may not be scheduled for retention any longer than is necessary to perform required functions. Records requiring retention for several years must be transferred to the records center.(2) Designate an agency information coordinator who shall assist the administration in the content requirements of the form design process and in the development of the agency's records retention schedules.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.20.
IN Code § 5-15-5.1-11 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-11. Title to Records

Sec. 11. Title to any record transferred to the Indiana state archives as authorized by this chapter or IC 5-15-6 shall be vested in the administration. However, title to any record deposited in the Indiana state records center shall remain with the agency transferring that record.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.21.
IN Code § 5-15-5.1-12 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-12. Critical Records Program

Sec. 12. The administration shall establish and maintain a critical records program for the state of Indiana. It shall determine what records are essential to the continuity of state and local government operations and shall survey agency and local government records to identify those records. The administration shall plan and implement a program for protection of critical records through dispersal, duplication, or secure vault storage of those records.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.22.
IN Code § 5-15-5.1-13 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-13. Confidential Records; Destruction

Sec. 13. Records designated as confidential by law shall be so treated by the administration in the maintenance, storage, transfer, or other disposition of those records. Confidential records scheduled for destruction shall be destroyed in such a manner that they cannot be read, interpreted, or reconstructed.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.19-1983, SEC.9; P.L.171-2015, SEC.23.
IN Code § 5-15-5.1-14 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-14. Mutilation, Sale, Loan, or Other Disposition of Records by Public Official or Agency

Sec. 14. A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a record retention schedule or with the written consent of the administration.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.24.
IN Code § 5-15-5.1-15 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-15. Public Official's Delivery of Records to Successor; Deposit of Records With Archives and Records Administration Upon Termination of State Agency or Local Government

Sec. 15. (a) A public official who has the custody of any records, excluding personal records, shall at the expiration of the public official's term of office or appointment, deliver to the public official's successor, or to the administration if there is no successor, all materials defined as records by this chapter.(b) Upon the termination of a state agency or local government whose functions have not been transferred to another agency or local government the records of the state agency or local government shall be deposited with the administration. The administration shall determine which records are of sufficient legal, historical, administrative, research or fiscal value to warrant their continued preservation. Records that are determined to be of insufficient value to warrant continued preservation shall be disposed of or destroyed.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.25.
IN Code § 5-15-5.1-16 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-16. Transfer of Records to State Archives; Agreements With Legislature and Supreme Court

Sec. 16. (a) The administration may enter into agreements with the legislative branch of government for transfer of the permanent records of that body not having current administrative value to the Indiana state archives.(b) The administration may enter into agreements with the Indiana supreme court and court of appeals and their clerk for transfer of the permanent records of those bodies not having current administrative value to the state archives.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.171-2015, SEC.26.
IN Code § 5-15-5.1-17 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-17. State or Local Government Official's Delivery of Books, Records, and Other Materials to Archives and Records Administration; Copying

Sec. 17. (a) A state or local government official may turn over to the administration, in accordance with the rules of the administration for permanent preservation, any official books, records, documents, original papers, newspaper files, or printed books or materials not in current use in the official's office.(b) Subject to subsection (c), the administration may make a copy, by photography or in any other way, of any official book, record, document, original paper, newspaper, or printed book or material of any local government office for preservation in the state archives. Local government officials shall permit such copies to be made of the books, records, documents, and papers in their respective offices.(c) The administration shall copy the official copy of the rules (including incorporated matters filed under IC 4-22-2-21) published under IC 4-22-2. Any duplicate original copy possessed by another agency is not a critical record and may not be copied. If the publisher prepares micrographic copies of these documents and the copies are in a form that meets the specifications of the administration, the administration shall arrange with the publisher to obtain the number of copies needed by the administration, rather than copying the documents as part of a separate program.As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.31-1985, SEC.42; P.L.11-1996, SEC.3; P.L.171-2015, SEC.27.
IN Code § 5-15-5.1-18 (2021)
2021 Indiana Code|Title 5. State and Local Administration|Article 15. Preservation of Public Records|Chapter 5.1. Indiana Archives and Records Administration|5-15-5.1-18. Oversight Committee; Composition; Secretary; Compensation and Expenses

Sec. 18. (a) The oversight committee on public records consists ex officio of:(1) the governor or the governor's designee;(2) the secretary of state or the secretary's designee;(3) the state examiner of the state board of accounts or the state examiner's designee;(4) the director of the state library;(5) the director of the Indiana archives and records administration;(6) the commissioner of the department of administration or the commissioner's designee;(7) the public access counselor;(8) the chief information officer of the office of technology appointed under IC 4-13.1-2-3 or the chief information officer's designee; and(9) a clerk of the circuit court or a county recorder who serves on a county commission of public records under IC 5-15-6, appointed by the governor.(b) The oversight committee also consists of two (2) lay members appointed by the governor for a term of four (4) years. One (1) lay member shall be a professional journalist or be a member of an association related to journalism.(c) The oversight committee shall elect one (1) of its members to be chairman. The director of the Indiana archives and records administration shall be the secretary of the committee. The ex officio members of the oversight committee shall serve without compensation and shall receive no reimbursement for any expense which they may incur. Each lay member is entitled to reimbursement for traveling and other expenses as provided in the state travel policies and procedures, established by the department of administration and approved by the budget agency and each lay member is entitled to the minimum salary per diem as provided in IC 4-10-11-2.1(b).As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.114-2001, SEC.1; P.L.177-2005, SEC.18; P.L.171-2015, SEC.28; P.L.42-2018, SEC.25.