reglab/housing_qa huggingface dataset:
MS Code § 31-7-107 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Implementation of Central Purchasing by Counties|§ 31-7-107. Inventory control

 In addition to the required central purchase system, from and after the first Monday in January 1989, each county shall establish and maintain an inventory control system pursuant to requirements prescribed by the State Department of Audit under the authority of Section 7-7-211 and in accordance with Section 31-7-113; provided, however, that not more than a sixty (60) day inventory of supplies, commodities and materials shall be kept on hand unless otherwise approved by the board of supervisors. The inventory control clerk shall be employed or designated in the same manner and by the same entity which employs or designates the purchase clerk. The inventory control clerk shall be responsible for the maintenance of such system and such other personnel as may be required for the efficient operation of the inventory control system and shall not be a member of the board of supervisors. No person shall serve as the inventory control clerk who, within one (1) year after his appointment, does not receive certification from the State Auditor as having successfully completed the professional education program offered for inventory control clerks pursuant to Section 19-3-77. The opening entries of such system shall be compiled by the inventory control clerk from a physical inventory which the board of supervisors shall cause to be made of all property of the county by April 1, 1989, and such beginning inventory shall be recorded in the minutes of the board of supervisors. The clerk of the board of supervisors shall deliver to the inventory control clerk a certified copy of such inventory within seven (7) days after the acceptance of the beginning inventory by the board of supervisors. Following acceptance of the beginning inventory, the inventory control clerk, pursuant to regulations promulgated by the State Auditor, shall perform physical inventories of assets of the county on or before October 1 of each year and shall file with the board of supervisors, in triplicate, a written report of such inventory. The clerk of the board of supervisors shall keep the original of each inventory report so filed by the inventory control clerk as a permanent record of the county and shall forward a copy to the State Department of Audit not later than October 15. In a separate report to the clerk of the board, the inventory control clerk shall list additions to and deletions from the annual inventory report and shall also list items unaccounted for from the previous annual inventory report.
MS Code § 31-7-109 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Implementation of Central Purchasing by Counties|§ 31-7-109. Receiving reports

 The receiving clerk or his assistants shall, upon proper delivery of equipment, heavy equipment, machinery, supplies, commodities, materials or services, acknowledge receipt of goods in compliance with a receipting system prescribed by the State Department of Audit under the authority of Section 7-7-211 and in accordance with Section 31-7-113, and the receiving clerk shall be responsible for the maintenance of such system.
MS Code § 31-7-111 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Implementation of Central Purchasing by Counties|§ 31-7-111. Custody of records

 Except as otherwise provided in Section 25-61-11.2, such records, reports, supporting documents or data compiled, maintained, protected or otherwise in the custody of either the purchase clerk or the inventory control clerk shall be made freely available to the other immediately upon request. Such records, reports, supporting documents or data shall be public records and shall be made available for inspection during reasonable hours to any person requesting the same.
MS Code § 31-7-113 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Implementation of Central Purchasing by Counties|§ 31-7-113. State department of audit to design and prescribe forms and systems

 The State Department of Audit, under the authority of Section 7-7-211, shall design and prescribe the form of the inventory to be made, the form of the purchase requisition, the form of the purchase order, the form of the receiving report; prescribe systems of filing and prescribe the system of records necessary for the maintenance of a central purchase system, receiving system and an inventory control system; and shall promulgate and prescribe such other documentation, procedures and regulations necessary for the efficient maintenance of such systems.
MS Code § 31-7-115 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Implementation of Central Purchasing by Counties|§ 31-7-115. Audit reports

 The State Auditor, or a certified public accountant employed by the State Auditor, shall, upon the close of the fiscal year of the county, make an audit of the books, records, supporting documents and other data of the county purchase clerk and the inventory control clerk. The Auditor shall review the county's compliance with Section 31-7-13(d), (k) and (m). The audit report shall include a schedule of purchases not made from the lowest bidder under the authority of Section 31-7-13(d), with the reasons given therefor. The audit report shall include a schedule of emergency purchases made under the authority of Section 31-7-13(k). The audit report shall include a schedule of purchases made noncompetitively from a sole source under the authority of Section 31-7-13(m). Such audit report shall be published in at least one (1) newspaper published in the county, or if no newspaper is published in the county, then in a newspaper having general circulation in the county.
MS Code § 31-7-118 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Implementation of Central Purchasing by Counties|§ 31-7-118. County employees permitted to also serve as purchase clerk, receiving clerk or inventory clerk

  Nothing in Sections 31-7-101 through 31-7-127 shall be construed to prohibit the board of supervisors from designating any county employees, in addition to other responsibilities, to also serve as purchase clerk, receiving clerk or inventory control clerk; however, except as otherwise authorized in Section 19-4-1 and subsection (2) of this section, any employee designated to serve as one of the foregoing shall not at the same time be designated to serve as any of the other.   In any county having a population of less than three thousand (3,000) according to the latest federal decennial census, the board of supervisors may, in its discretion, designate the same person to serve as purchase clerk, receiving clerk and inventory control clerk, or any combination of such positions.
MS Code § 31-7-119 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Implementation of Central Purchasing by Counties|§ 31-7-119. Board of supervisors not to purchase, order or receive products for county; exceptions

  Except as provided in subsection (2) of this section, neither the board of supervisors nor any member thereof shall individually purchase, order or receive any equipment, heavy equipment, machinery, supplies, commodities, materials or services for the use or benefit of the county.   In any county in which the board of supervisors is not required to operate on a countywide system of road administration, the prohibition as provided in subsection (1) of this section shall not apply (a) to purchases of not more than One Thousand Five Hundred Dollars ($1,500.00) in the aggregate; or (b) to the purchase of parts or repair services in emergency situations, which purchases are exempt from bid requirements pursuant to Section 31-7-13(m) (ii) and (iii), Mississippi Code of 1972. Any supervisor who purchases any item or services in accordance with this subsection (2) shall sign the invoice or receipt and forward it to the purchase clerk in the manner provided by Section 31-7-103. No claim based on any such purchase shall be approved unless the purchase was made in compliance with the provisions of this subsection.
MS Code § 31-7-124 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Implementation of Central Purchasing by Counties|§ 31-7-124. Bond of purchase clerk, receiving clerk and inventory control clerk

 The purchase clerk, receiving clerk and inventory control clerk shall give bond in a penalty equal to Seventy-five Thousand Dollars ($75,000.00) with sufficient surety, to be payable, conditioned and approved as provided by law. All assistant purchasing, receiving and inventory control clerks shall be bonded in a penalty not less than Fifty Thousand Dollars ($50,000.00). Such bond shall be in addition to any other bond required by law, with sufficient surety, to be payable, conditioned and approved as provided by law. The premiums of such bonds shall be paid from any funds available to the board of supervisors for the payment of such premiums.
MS Code § 31-7-127 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Implementation of Central Purchasing by Counties|§ 31-7-127. Enforcement

 In order to ensure the proper enforcement of Sections 31-7-101 through 31-7-127, as well as to ensure the enforcement of all other laws pertaining to county government or the board of supervisors, the district attorney, in addition to any other powers he already has, shall have the power to investigate the personnel, records or supervisors of any county in his district and shall have the power to bring criminal or civil actions to recover funds illegally spent, to recover damages, or to seek injunctive relief to prevent unlawful acts or compel lawful ones by supervisors or other personnel of county government. In the event of a refusal or failure of the district attorney to act, the Attorney General in a proper case may exercise the above powers of the district attorney, notwithstanding the absence of a request for investigation or action by the district attorney.
MS Code § 31-7-301 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Timely Payment for Purchases by Public Bodies|§ 31-7-301. Legislative findings; meaning of term "public bodies."

  The Legislature hereby declares that it is essential to the efficient operation of public bodies of this state that adequate supplies of goods and services continue to be available from private sources; that the good name and credit of the state may be promoted by timely and responsible payment of just claims; and that fair compensation be awarded suppliers when payments of their claims are delayed without justification.   The term "public bodies" shall mean all state agencies, political subdivisions, school districts, municipalities and public corporations, whether created by charter, statute or executive order, whether supported wholly or in part by public funds, or which expend public funds.
MS Code § 31-7-303 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Timely Payment for Purchases by Public Bodies|§ 31-7-303. Time for filing requisition for payment of invoice; time for mailing warrant in payment of invoice

  The requisition for payment of an invoice submitted to a public body and required by law to be filed with the State Fiscal Management Board shall be filed with the State Fiscal Management Board not later than thirty (30) days after receipt of the invoice and receipt, inspection and approval of the goods or services, except that in the case of a bona fide dispute the requisition for payment shall contain a statement of the dispute and authorize payment only in the amount not disputed. If a requisition for payment filed within the thirty-day period is returned by the State Fiscal Management Board because of an error, it shall nevertheless be deemed timely filed. The thirty-day filing requirement may be waived by the State Fiscal Management Board on a showing of exceptional circumstances in accordance with rules and regulations established by the State Fiscal Management Board.   The warrant, in payment of an invoice submitted to a public body of the state, shall be mailed or otherwise delivered by the public body not later than fifteen (15) days after filing of the requisition for payment; however, this requirement may be waived by the State Fiscal Management Board on a showing of exceptional circumstances in accordance with rules and regulations of the State Fiscal Management Board or as otherwise provided in Section 7-7-35, Mississippi Code of 1972.
MS Code § 31-7-307 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Timely Payment for Purchases by Public Bodies|§ 31-7-307. Disclosure of late payments and interest penalties; preferential payment of certain invoices to obtain discount

  The budget request submitted by a public body to the Legislature shall specifically disclose the amount of any interest paid by any public body pursuant to Sections 31-7-301 through 31-7-317. However, no provision of Sections 31-7-301 through 31-7-317 authorizes a new appropriation to cover such interest penalties, and public bodies shall not seek to increase appropriations for the purpose of obtaining funds to pay any interest penalties.   All public bodies of the state, including those which issue checks and those which file requisitions for payment with the State Fiscal Management Board, shall monthly notify the State Fiscal Management Board of the number and dollar amount of late payments by the public body along with the amounts of interest paid and the specific steps being taken to reduce the incidence of late payments.   If the terms of the invoice provide a discount for payment in less than forty-five (45) days, public bodies shall preferentially process it and use all diligence to obtain the savings by compliance with the invoice terms, if it would be cost effective.
MS Code § 31-7-309 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Timely Payment for Purchases by Public Bodies|§ 31-7-309. Recovery of attorney's fees in action to collect interest penalty

 Whenever a vendor brings formal administrative or judicial action to collect interest due under Sections 31-7-301 through 31-7-317, the public body shall be required to pay any reasonable attorney's fees if the vendor prevails.
MS Code § 31-7-311 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Timely Payment for Purchases by Public Bodies|§ 31-7-311. Annual summary of payment record

 The State Fiscal Management Board shall submit to the Appropriations Committee of each house of the Legislature by January 15 of each year a report summarizing the payment record for the preceding fiscal year. The report shall include the number and dollar amount of late payments by each public body along with the amounts of interest paid and the specific steps being taken to reduce the incidence of late payments.
MS Code § 31-7-313 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Timely Payment for Purchases by Public Bodies|§ 31-7-313. Adoption and promulgation of rules and regulations

 The State Fiscal Management Board is authorized and directed to adopt and promulgate rules and regulations necessary to implement this section.
MS Code § 31-7-315 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Timely Payment for Purchases by Public Bodies|§ 31-7-315. Relation to provisions governing payments under public works contracts

 Sections 31-7-301 through 31-7-317 shall not affect payment under public works contracts as provided in Sections 31-5-25 and 31-5-27, Mississippi Code of 1972.
MS Code § 31-7-317 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Timely Payment for Purchases by Public Bodies|§ 31-7-317. Feasibility studies

  The Governor's Office of General Services shall study the feasibility of:   Requiring the Bureau of Purchasing to act as purchasing agent for state agencies;   Requiring the Bureau of Purchasing to purchase frequently used products and supplies and warehouse them for state agencies, especially in the Jackson metropolitan area; and   A small business/minority set-aside program.     On or before January 15, 1987, the Governor's Office of General Services shall transmit its written report of the feasibility studies to the Legislature, along with its recommendations and an estimate of the fiscal impact of the recommendations. If the Governor's Office of General Services recommends that the bureau should be required to act as purchasing agent for smaller state agencies, the report shall include a list of state agencies to be included.
MS Code § 31-7-401 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Best Practices for Soliciting Requests for Proposals or Requests for Qualifications|§ 31-7-401. Applicability

 Except as otherwise provided by law, the provisions of Sections 31-7-401 through 31-7-423 shall apply to every procurement of commodities, supplies, equipment, construction, technology, personal and professional services other than those in Section 27-104-7(2)(f) and (8), state agency employee benefits, supplemental insurance and cafeteria plans, that are solicited by any state agency by a request for proposals or request for qualifications. The following provisions are intended to ensure that the best practices for soliciting requests for proposals or requests for qualifications are implemented. Any agency that is required to receive approval by the Public Procurement Review Board before entering into a personal or professional services contract as provided in subsection (2)(g) of Section 27-104-7 shall implement the best practices specified in Sections 31-7-401 through 31-7-423. The Public Procurement Review Board shall promulgate any necessary rules and regulations to administer the provisions of Sections 31-7-401 through 31-7-423.
MS Code § 31-7-405 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Best Practices for Soliciting Requests for Proposals or Requests for Qualifications|§ 31-7-405. Content of the request for proposals or request for qualifications

  The request for proposals or request for qualifications shall include the following:   Instructions and information to offerers concerning the request for proposals or request for qualifications submission requirements, including the time and date set for receipt of proposals or qualifications, the address of the office to which proposals or qualifications are to be delivered, the maximum time for proposal or qualification acceptance by the state, the manner in which proposals or qualifications are to be submitted, including any forms for that purpose and any other special information;   The purchase description, evaluation factors, delivery or performance schedule and any inspection and acceptance requirements that are not included in the purchase description;   The contract terms and conditions, including warranty and bonding or other security requirements, as applicable;   A statement that discussions may be conducted with offerers who submit proposals or qualifications determined to be reasonably susceptible of being selected for the award, but that proposals or qualifications may be accepted without such discussions; and   A statement of when and how price should be submitted.     The request for proposals or request for qualifications may incorporate documents by reference provided that the request for proposals or request for qualifications specifies where those documents can be obtained.   Proposal or qualification preparation time shall be set to provide offerers a reasonable time to prepare their proposals or qualifications. A minimum of thirty (30) days shall be provided unless a shorter time is deemed necessary for a particular procurement as determined in writing by the chief procurement officer of the requesting agency.
MS Code § 31-7-407 (2020)
2020 Mississippi Code|Title 31 - Public Business, Bonds and Obligations|Chapter 7 - Public Purchases|Best Practices for Soliciting Requests for Proposals or Requests for Qualifications|§ 31-7-407. Public notice

  In addition to any method of public notice regarding the solicitation of requests for proposals or requests for qualifications currently being used by state agencies, the chief procurement officer shall also have posted on the Mississippi procurement portal and on the soliciting agency's website, public notification of a pending procurement through request for proposals or request for qualifications. The notice shall include the following:   The due date for responses;   The name and phone number of the officer conducting the procurement; and   The means of obtaining the solicitation.     The notice shall be posted at least thirty (30) days before the date that proposals or qualifications are to be submitted to the chief procurement officer, unless a shorter time is deemed necessary for a particular procurement as determined in writing by the chief procurement officer of the requesting agency.   Each chief procurement officer may determine that other methods of public notification are best for that particular agency or that particular request for proposals or request for qualifications. If such a determination is made, the chief procurement officer may provide notice in an alternative manner about the request for proposals or request for qualifications in addition to the methods provided for in Sections 31-7-401 through 31-7-423.   The Department of Finance and Administration (DFA) shall monitor agency websites and the Mississippi procurement portal to ensure that the agencies are posting the required notice. DFA shall audit agencies and report its findings to the Chairs of the House of Representatives and Senate Accountability, Efficiency and Transparency Committees and House of Representatives and Senate Appropriations Committees by December 31 of each year.