reglab/housing_qa huggingface dataset:
NM Stat § 14-1-7 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 1 - Preservation, Restoration and Destruction of Records|Section 14-1-7 - Destruction of obsolete county records.

The following county records shall be deemed obsolete and may be destroyed: A. purchase vouchers which are six years old; B. chattel mortgages six years after the expiration of their term; C. security agreements filed under the Uniform Commercial Code [Chapter 55 NMSA 1978] six years after the expiration of their term; D. copies of state highway project contracts filed by the chief highway engineer three years after the date of filing; E. duplicate information reports filed in the offices of county officials, including but not limited to duplicate reports of the county treasurer, sheriff, county agricultural agents and county health officers, which are two years old; F. chattel mortgage releases six years after the date of filing; and G. termination statements filed under the Uniform Commercial Code six years after the date of filing. History: 1953 Comp., § 71-4-10, enacted by Laws 1957, ch. 192, § 1; 1965, ch. 123, § 1; 1967, ch. 82, § 1. ANNOTATIONSCounty employee payment vouchers and county clerk receipt books. — County employee payment vouchers for the period 1920 through 1950 presumably can be considered obsolete and can be destroyed after following the procedure set forth in 14-1-8 NMSA 1978. The same would apply to county clerk receipt books which are more than four years old. 1961 Op. Att'y Gen. No. 61-127. Am. Jur. 2d, A.L.R. and C.J.S. references. — 66 Am. Jur. 2d Records and Recording Laws § 10. 76 C.J.S. Records § 30 et seq.
NM Stat § 14-1-8 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 1 - Preservation, Restoration and Destruction of Records|Section 14-1-8 - [Obsolete county records; notice of proposed destruction; preservation desired by state records administrator; delivery of documents.]

An official charged with the custody of any records and who intends to destroy those records, shall give notice by registered or certified mail to the state records administrator, state records center, Santa Fe, New Mexico, of the date of the proposed destruction and the type and date of the records he intends to destroy. The notice shall be sent at least sixty days before the date of the proposed destruction. If the state records administrator wishes to preserve any of the records, the official shall allow the state records administrator to have the documents by calling for them at the place of storage. History: 1953 Comp., § 71-4-11, enacted by Laws 1957, ch. 192, § 2; 1961, ch. 81, § 1. ANNOTATIONSBracketed material. — The bracketed material was inserted by the compiler and is not part of the law. Determination records obsolete to be made. — Prior to destroying any records under the authority of this section, a factual determination that the particular records are obsolete must be made. 1961 Op. Att'y Gen. No. 61-127. Destruction of original records without action by records administrator. — If microfilmed and certified pursuant to 14-3-15 NMSA 1978, originals of records, including newspapers kept by county clerks, may be destroyed without any action on the part of the records administrator. 1979 Op. Att'y Gen. No. 79-16.
NM Stat § 14-2-1.1 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2 - Inspection of Public Records|Section 14-2-1.1 - Personal identifier information.

Protected personal identifier information contained in public records may be redacted by a public body before inspection or copying of a record. The presence of protected personal identifier information on a record does not exempt the record from inspection. Unredacted records that contain protected personal identifier information shall not be made available on publicly accessible websites operated by or managed on behalf of a public body.History: 1978 Comp., § 14-2-1.1, enacted by Laws 2019, ch. 27, § 2. ANNOTATIONSEffective dates. — Laws 2019, ch. 27 contained no effective date provision, but, pursuant to N.M. Const., art. IV, § 23, was effective June 14, 2019, 90 days after the adjournment of the legislature.
NM Stat § 14-2-2 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2 - Inspection of Public Records|Section 14-2-2 - Repealed.

ANNOTATIONSRepeals. — Laws 1993, ch. 258, § 10 repealed 14-2-2 NMSA 1978, as enacted by Laws 1947, ch. 130, § 2, requiring officers having custody of certain records to provide opportunity and facilities for inspection, effective June 18, 1993. For provisions of former section, see the 1992 NMSA 1978 on NMOneSource.com.
NM Stat § 14-2-2.1 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2 - Inspection of Public Records|Section 14-2-2.1 - Copies of public records furnished.

When a copy of any public record is required by the veterans' administration to be used in determining the eligibility of any person to participate in benefits made available by the veterans' administration, the official custodian of such public record shall, without charge, provide the applicant for such benefits, or any person acting on his behalf, or the authorized representative of the veterans' administration, with a certified copy of such record. History: Laws 1979, ch. 23, § 1. ANNOTATIONSAm. Jur. 2d, A.L.R. and C.J.S. references. — 37A Am. Jur. 2d Freedom of Information Acts § 1 et seq. 66 Am. Jur. 2d Records and Recording Laws §§ 10, 12 to 15, 19. Enforceability by mandamus of right to inspect public records, 60 A.L.R. 1356, 169 A.L.R. 653. 76 C.J.S. Records § 48 et seq.
NM Stat § 14-2-3 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2 - Inspection of Public Records|Section 14-2-3 - Repealed.

ANNOTATIONSRepeals. — Laws 1993, ch. 258, § 10 repealed 14-2-3 NMSA 1978, as enacted by Laws 1947, ch. 130, § 3, providing a remedy for citizens who have been refused the right to inspect any public record, effective June 18, 1993. For provisions of former section, see the 1992 NMSA 1978 on NMOneSource.com. For present comparable provisions, see 14-2-11 NMSA 1978.
NM Stat § 14-2-4 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2 - Inspection of Public Records|Section 14-2-4 - Short title.

Chapter 14, Article 2 NMSA 1978 may be cited as the "Inspection of Public Records Act". History: Laws 1993, ch. 258, § 1.
NM Stat § 14-2-5 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2 - Inspection of Public Records|Section 14-2-5 - Purpose of act; declaration of public policy.

Recognizing that a representative government is dependent upon an informed electorate, the intent of the legislature in enacting the Inspection of Public Records Act [Chapter 14, Article 2 NMSA 1978] is to ensure, and it is declared to be the public policy of this state, that all persons are entitled to the greatest possible information regarding the affairs of government and the official acts of public officers and employees. It is the further intent of the legislature, and it is declared to be the public policy of this state, that to provide persons with such information is an essential function of a representative government and an integral part of the routine duties of public officers and employees. History: Laws 1993, ch. 258, § 2. ANNOTATIONSPurpose and intent. — The legislature has clearly and unequivocally indicated that public records are to be made public with the exception of certain confidential information and except as otherwise provided by law. 1958 Op. Att'y Gen. No. 58-197.
NM Stat § 14-2-7 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2 - Inspection of Public Records|Section 14-2-7 - Designation of custodian; duties.

Each public body shall designate at least one custodian of public records who shall: A. receive requests, including electronic mail or facsimile, to inspect public records; B. respond to requests in the same medium, electronic or paper, in which the request was made in addition to any other medium that the custodian deems appropriate; C. provide proper and reasonable opportunities to inspect public records; D. provide reasonable facilities to make or furnish copies of the public records during usual business hours; and E. post in a conspicuous location at the administrative office and on the publicly accessible web site, if any, of each public body a notice describing: (1) the right of a person to inspect a public body's records; (2) procedures for requesting inspection of public records, including the contact information for the custodian of public records; (3) procedures for requesting copies of public records; (4) reasonable fees for copying public records; and (5) the responsibility of a public body to make available public records for inspection. History: Laws 1993, ch. 258, § 4; 2001, ch. 204, § 1; 2011, ch. 182, § 2. ANNOTATIONSThe 2011 amendment, effective June 17, 2011, in Subsection A, after "receive requests" added "including electronic mail or facsimile"; added Subsection B and relettered succeeding subsections; in Subsection E, after "administrative office", added "and on the publicly accessible web site, if any"; and in Subsection E(2), added "including the contact information for the custodian of public records" at the end of the sentence. The 2001 amendment, effective June 15, 2001, added Subsection D. Transferring duty as custodian prohibited. — By reason of this section, the records of the director of the department of public health (now secretary of health) are, in some instances, not open to public inspection, and the duty of the custodian of those records, to wit, the director of public health (now secretary), in the maintenance of the secrecy of those records would prohibit him, the governor or any other person from transferring the duty as custodian of the records to any other person. 1954 Op. Att'y Gen. No. 54-5943. Am. Jur. 2d, A.L.R. and C.J.S. references. — 37A Am. Jur. 2d Freedom of Information Acts § 1 et seq. What are "records" of agency which must be made available under Freedom of Information Act (5 USCA § 552(a)(3)), 153 A.L.R. Fed. 571.
NM Stat § 14-2-8 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2 - Inspection of Public Records|Section 14-2-8 - Procedure for requesting records.

A. Any person wishing to inspect public records may submit an oral or written request to the custodian. However, the procedures set forth in this section shall be in response to a written request. The failure to respond to an oral request shall not subject the custodian to any penalty. B. Nothing in the Inspection of Public Records Act shall be construed to require a public body to create a public record. C. A written request shall provide the name, address and telephone number of the person seeking access to the records and shall identify the records sought with reasonable particularity. No person requesting records shall be required to state the reason for inspecting the records. D. A custodian receiving a written request shall permit the inspection immediately or as soon as is practicable under the circumstances, but not later than fifteen days after receiving a written request. If the inspection is not permitted within three business days, the custodian shall explain in writing when the records will be available for inspection or when the public body will respond to the request. The three-day period shall not begin until the written request is delivered to the office of the custodian. E. In the event that a written request is not made to the custodian having possession of or responsibility for the public records requested, the person receiving the request shall promptly forward the request to the custodian of the requested public records, if known, and notify the requester. The notification to the requester shall state the reason for the absence of the records from that person's custody or control, the records' location and the name and address of the custodian. F. For the purposes of this section, "written request" includes an electronic communication, including email or facsimile; provided that the request complies with the requirements of Subsection C of this section. History: Laws 1993, ch. 258, § 5; 2009, ch. 75, § 1. ANNOTATIONSThe 2009 amendment, effective June 19, 2009, added Subsection F. Documenting an oral request for public records does not convert an oral request into a written request for purposes of the Inspection of Public Records Act. — Where news reporter orally requested police lapel videos from the Albuquerque Police Department (APD), and where APD public information officer e-mailed the APD records custodian with the request for public records, the e-mail documenting the records request did not convert the oral request for public records into a written request for public records subjecting the records custodian to penalties pursuant to this section. Holland v. City of Albuquerque, 2015-NMCA-014. Am. Jur. 2d, A.L.R. and C.J.S. references. — 37A Am. Jur. 2d Freedom of Information Acts § 414 et seq. What are "records" of agency which must be made available under Freedom of Information Act (5 USCA § 552(a)(3)), 153 A.L.R. Fed. 571.
NM Stat § 14-2-10 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2 - Inspection of Public Records|Section 14-2-10 - Procedure for excessively burdensome or broad requests.

If a custodian determines that a written request is excessively burdensome or broad, an additional reasonable period of time shall be allowed to comply with the request. The custodian shall provide written notification to the requester within fifteen days of receipt of the request that additional time will be needed to respond to the written request. The requester may deem the request denied and may pursue the remedies available pursuant to the Inspection of Public Records Act if the custodian does not permit the records to be inspected in a reasonable period of time. History: Laws 1993, ch. 258, § 7. ANNOTATIONSCustodian may make reasonable restrictions and conditions on access. — Fact that request for inspection would pose an extreme burden on personnel office of state university was not a legitimate reason, by itself, for failure to make records available for inspection or for copying, but custodian could make reasonable restrictions and conditions on access to the records. Reasonable regulations could be made as to times when and places where they may be inspected or copied, and custodian could insist upon reasonable supervision for the safekeeping of the records. State ex rel. Newsome v. Alarid, 1977-NMSC-076, 90 N.M. 790, 568 P.2d 1236. Am. Jur. 2d, A.L.R. and C.J.S. references. — 37A Am. Jur. 2d Freedom of Information Acts § 425 et seq.
NM Stat § 14-2A-1 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 2A - Use of Police Reports|Section 14-2A-1 - Protection of victims of crimes or accidents; police reports; commercial solicitation prohibited.

No attorney, health care provider or their agents shall inspect, copy or use police reports or information obtained from police reports for the purpose of the solicitation of victims or the solicitation of the relatives of victims of reported crimes or accidents. History: Laws 1993, ch. 123, § 1. ANNOTATIONSCross references. — For right to inspect public records and exceptions, see 14-2-1 NMSA 1978.
NM Stat § 14-3-1 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-1 - Short title.

Chapter 14, Article 3 NMSA 1978 may be cited as the "Public Records Act". History: 1953 Comp., § 71-6-1, enacted by Laws 1959, ch. 245, § 1; 1995, ch. 110, § 7. ANNOTATIONSCross references. — For Public Health Act records being confidential, see 24-1-20 NMSA 1978. For the Electronic Authentication of Documents Act, see Chapter 14, Article 15 NMSA 1978. The 1995 amendment, effective July 1, 1995, substituted "Chapter 14, Article 3 NMSA 1978" for "This act". Names and charges of juvenile arrestees. — A law enforcement agency is not prohibited by the Children's Code, 32A-1-1 NMSA 1978 et seq., the Arrest Record Information Act, 29-10-1 NMSA 1978 et seq., or any other law of New Mexico from releasing to the public the names of juveniles who have been arrested for criminal acts, and the charges for which they were arrested. 1987 Op. Att'y Gen. No. 87-29. Law reviews. — For 1984-88 survey of New Mexico administrative law, 19 N.M.L. Rev. 575 (1990).
NM Stat § 14-3-3 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-3 - State commission of public records; creation.

A. A "state commission of public records" is established consisting of: (1) the secretary of state; (2) the secretary of general services; (3) the librarian of the supreme court law library; (4) the secretary of cultural affairs; (5) the state auditor; (6) the attorney general; and (7) a recognized, professionally trained historian in the field of New Mexico history, who is a resident in New Mexico, appointed by the governor for a term of six years. B. Each member of the commission may designate an alternate to serve in the member's stead. C. The commission shall elect one of its members to be chair and another to be secretary. The members of the commission shall serve without compensation other than actual expenses of attending meetings of the commission or while in performance of their official duties in connection with the business of the commission. D. The commission shall hold not less than four meetings during each calendar year and may hold special meetings as may be necessary to transact business of the commission. All meetings shall be called by the chair or when requested in writing by any two members of the commission. Four members of the commission shall constitute a quorum. E. The administrator shall attend all meetings of the commission. History: 1953 Comp., § 71-6-3, enacted by Laws 1959, ch. 245, § 3; 1977, ch. 247, § 181; 1983, ch. 301, § 32; 2015, ch. 19, § 2. ANNOTATIONSCross references. — For Per Diem and Mileage Act, see 10-8-1 NMSA 1978 et seq. The 2015 amendment, effective July 1, 2015, provided for new members on the state commission of public records; in Paragraph (3) of Subsection A, after "the", deleted "state law", and after "librarian", added "of the supreme court law library"; in Paragraph (4) of Subsection A, after "the", deleted "director of the museum of New Mexico" and added "secretary of cultural affairs"; in Paragraph (7) of Subsection A, after "history,", added "who is a"; designated the last sentence of Paragraph (7) of Subsection A as Subsection B and redesignated the succeeding subsections accordingly; in the present Subsection B, after "serve in", deleted "his" and added "the member's"; in the present Subsection C, after "members to be", deleted "chairman" and added "chair"; in the present Subsection D, after "called by the", deleted "chairman" and added "chair". Governor has no constitutional or statutory power to establish agency to meet governmental printing and duplication needs as a new division of the commission of public records whose existence and scope of functioning is based on a legislative enactment which cannot fairly be construed to include authority to undertake such services. 1969 Op. Att'y Gen. No. 69-03.
NM Stat § 14-3-4 (2021)
2021 New Mexico Statutes|Chapter 14 - Records, Rules, Legal Notices, Oaths|Article 3 - Public Records|Section 14-3-4 - Duties and powers of commission.

It shall be the duty of the commission to: A. employ as state records administrator a competent, experienced person professionally trained as an archivist and records manager who shall serve at the pleasure of the commission. He need not be a resident of New Mexico at the time of his employment. His salary shall be fixed by the commission; B. approve the biennial budget covering costs of the operations set forth in this act [Chapter 14, Article 3 NMSA 1978], as prepared by the administrator for presentation to the state legislature; C. decide, by majority vote, any disagreements between the administrator and any state officer regarding the disposition of records within the custody of said officer, such decisions to have the effect of law; D. consider the recommendations of the administrator for the destruction of specifically reported records, and by unanimous vote either order or forbid such destruction; E. approve in writing, or reject, the written terms and conditions of each proposed loan of documentary material to the records center, as agreed upon by the lender and the administrator; F. adopt and publish rules and regulations to carry out the purposes of the Public Records Act; G. request any agency to designate a records liaison officer to cooperate with, assist and advise the administrator in the performance of his duties and to provide such other assistance and data as will enable the commission and administrator properly to carry out the purposes of the Public Records Act; and H. prepare an annual report to the governor on the operations conducted under the terms of this act during the previous year, including a complete fiscal report on costs and effected savings, and cause same to be published. History: 1953 Comp., § 71-6-4, enacted by Laws 1959, ch. 245, § 4. ANNOTATIONSNecessary and implied authority. — The commission of public records has all necessary and implied authority to carry out the responsibilities delegated to it by law. 1969 Op. Att'y Gen. No. 69-03. Duty not to exceed authority. — The commission of public records has a duty not to exceed the authority delegated to it by law. 1969 Op. Att'y Gen. No. 69-03. Governor has no constitutional or statutory power to establish agency to meet governmental printing and duplication needs as a new division of the commission of public records whose existence and scope of functioning is based on a legislative enactment which cannot fairly be construed to include authority to undertake such services. 1969 Op. Att'y Gen. No. 69-03.