reglab/housing_qa huggingface dataset:
TX Govt Code § 441.1821 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.1821. Legislative Records Management

Sec. 441.1821.  LEGISLATIVE RECORDS MANAGEMENT.  (a)  As used in this section, "legislative record" has the meaning assigned by Section 324.001.(b)  Upon receipt of a request from the Legislative Reference Library for the return of a legislative record in the custody of the commission, the commission shall immediately return the legislative record to the library, at no cost to the library.(c)  Notwithstanding any other law, the Legislative Reference Library shall manage legislative records under Chapter 324.  To the extent of any conflict, Chapter 324 prevails over this chapter or any other state law relating to the management of state records that are legislative records.|Added by Acts 2019, 86th Leg., R.S., Ch. 1250 (H.B. 4181), Sec. 29, eff. June 14, 2019.|
TX Govt Code § 441.183 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.183. Records Management Programs in State Agencies

Sec. 441.183.  RECORDS MANAGEMENT PROGRAMS IN STATE AGENCIES.  The agency head of each state agency shall:(1)  establish and maintain a records management program on a continuing and active basis;(2)  create and maintain records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency designed to furnish information to protect the financial and legal rights of the state and any person affected by the activities of the agency;(3)  make certain that all records of the agency are passed to the agency head's successor in the position of agency head;(4)  identify and take adequate steps to protect confidential and vital state records;(5)  cooperate with the commission in the conduct of state agency records management surveys;  and(6)  cooperate with the commission, the director and librarian, and any other authorized designee of the director and librarian in fulfilling their duties under this subchapter.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.|
TX Govt Code § 441.184 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.184. Records Management Officers

Sec. 441.184.  RECORDS MANAGEMENT OFFICERS.  (a)  Each state agency head shall act as or appoint a records management officer for the state agency to administer the agency's records management program.  An employee of an agency is eligible to be appointed as the agency's records management officer only if the employee holds a position in which the employee reports directly to the agency head or to a person with a title functionally equivalent to deputy executive director.(b)  The records management officer for each state agency shall:(1)  administer the records management program established under Section 441.183;(2)  assist the agency head in fulfilling all of the agency head's duties under this subchapter and rules adopted under this subchapter;(3)  disseminate to employees of the agency information concerning state laws, administrative rules, and agency policies and procedures relating to the management of state records;  and(4)  fulfill all duties required of records management officers under this subchapter and rules adopted under this subchapter.(c)  A records management officer designated under this section continues to serve in that capacity until:(1)  the officer ceases employment with the state agency;(2)  the agency head chooses to act as the records management officer for the agency;  or(3)  the agency head appoints another person as the records management officer.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.  Amended by Acts 1999, 76th Leg., ch. 321, Sec. 2, eff. Sept. 1, 1999.|
TX Govt Code § 441.185 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.185. Record Retention Schedules

Sec. 441.185.  RECORD RETENTION SCHEDULES.  (a)  Each records management officer, with the cooperation of any staff of a state agency that the officer considers necessary, shall survey the state records of the agency and prepare and submit a records retention schedule to the state records administrator.(b)  The records retention schedule must list the state records created and received by the agency, propose a period of time each record shall be maintained by the agency, and provide other information necessary for the operation of an effective records management program.(c)  The state records administrator and the state archivist shall review the schedule and recommend the schedule's approval or disapproval to the director and librarian and the state auditor.  The state auditor, based on a risk assessment and subject to the legislative audit committee's approval of including the review in the audit plan under Section 321.013, may review the schedule.(d)  If the director and librarian, and the state auditor, if the state auditor reviewed the schedule under Subsection (c), approve the schedule, the schedule may be used as the basis for the lawful disposition of state records under Section 441.187 for a period to be determined by the commission.(e)  The commission shall adopt rules concerning the submission of records retention schedules to the state records administrator.(f)  The commission may by rule prescribe a minimum retention period for any state record unless a minimum retention period for the record is prescribed by another federal or state law, regulation, or rule of court.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.  Amended by Acts 2003, 78th Leg., ch. 785, Sec. 14, eff. Sept. 1, 2003.|
TX Govt Code § 441.1855 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.1855. Retention of Contract and Related Documents by State Agencies

Sec. 441.1855.  RETENTION OF CONTRACT AND RELATED DOCUMENTS BY STATE AGENCIES.  (a)  Notwithstanding Section 441.185 or 441.187, a state agency:(1)  shall retain in its records each contract entered into by the state agency and all contract solicitation documents related to the contract; and(2)  may destroy the contract and documents only after the seventh anniversary of the date:(A)  the contract is completed or expires; or(B)  all issues that arise from any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the contract or documents are resolved.(b)  A contract solicitation document that is an electronic document must be retained under Subsection (a) in the document's electronic form.  A state agency may print and retain the document in paper form only if the agency provides for the preservation, examination, and use of the electronic form of the document in accordance with Subsection (a), including any formatting or formulas that are part of the electronic format of the document.(c)  In this section:(1)  "Contract solicitation document" includes any document, whether in paper form or electronic form, that is used by a state agency to evaluate responses to a competitive solicitation for a contract issued by the agency.(2)  "Electronic document" means:(A)  information that is created, generated, sent, communicated, received, or stored by electronic means; or(B)  the output of a word processing, spreadsheet, presentation, or business productivity application.|Added by Acts 2015, 84th Leg., R.S., Ch. 326 (S.B. 20), Sec. 3, eff. September 1, 2015.Amended by: Acts 2019, 86th Leg., R.S., Ch. 953 (S.B. 65), Sec. 1, eff. September 1, 2019.|
TX Govt Code § 441.187 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.187. Destruction of State Records

Sec. 441.187.  DESTRUCTION OF STATE RECORDS.  (a)  A state record may be destroyed by a state agency if:(1)  the record appears on a records retention schedule approved under Section 441.185 and the record's retention period has expired;(2)  a records destruction request is submitted to the state records administrator and approved by the director and librarian, or the designee of the director and librarian, for a state record that does not appear on the approved records retention schedule of the agency;  or(3)  the record is exempted from the need to be listed on a records destruction request under rules adopted by the commission.(b)  A state record may not be destroyed if any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the record is initiated before the expiration of a retention period for the record set by the commission or in the approved records retention schedule of the agency until the completion of the action and the resolution of all issues that arise from the action, or until the expiration of the retention period, whichever is later.(c)  The director and librarian may destroy any state record in the physical custody of the commission under Section 441.182 whose minimum retention requirements have expired without the consent of the agency head if, in the opinion of the director and librarian and either the attorney general or the state auditor, there is no justification under this subchapter or other state law for the record's further retention.(d)  A state record may be destroyed before the expiration of its retention period on the approved records retention schedule of the state agency that has custody of the record only with the special consent of the director and librarian and, if the record possesses fiscal or financial value, with the concurrent consent of the state auditor.(e)  The commission may adopt rules prescribing the permissible means by which state records may be destroyed.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.|
TX Govt Code § 441.188 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.188. Microfilmed State Records

Sec. 441.188.  MICROFILMED STATE RECORDS.  (a)  Any state record may be maintained on microfilm.(b)  The microfilming of any state record and the maintenance of a state record on microfilm must be in accordance with standards and procedures adopted as administrative rules of the commission.(c)  A microfilmed state record created in compliance with the rules of the commission is an original record and the microfilmed record or a certified copy of it shall be accepted as such by any court or administrative agency of this state.(d)  A microfilmed state record that was produced in accordance with any state law in force before September 1, 1997, is considered an original record.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.|
TX Govt Code § 441.189 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.189. Electronic State Records

Sec. 441.189.  ELECTRONIC STATE RECORDS.  (a)  Any state record may be created or stored electronically in accordance with standards and procedures adopted as administrative rules of the commission.(b)  Certified output from electronically digitized images or other electronic data compilations created and stored in accordance with the rules of the commission shall be accepted as original state records by any court or administrative agency of this state unless barred by a federal law, regulation, or rule of court.(c)  Certified output from electronically digitized images or other data compilations created before September 1, 1997, in accordance with any applicable prior law shall be accepted as original state records or, in the absence of an applicable prior law, at the discretion of the court or administrative agency.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.|
TX Govt Code § 441.190 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.190. Protection, Maintenance, and Storage of State Records

Sec. 441.190.  PROTECTION, MAINTENANCE, AND STORAGE OF STATE RECORDS.  (a)  The commission may adopt rules establishing standards and procedures for the protection, maintenance, and storage of state records.(b)  In the development and adoption of the rules, the commission shall pay particular attention to the maintenance and storage of archival and vital state records and may adopt rules as it considers necessary to protect them.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.|
TX Govt Code § 441.191 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.191. Alienation of State Records Prohibited

Sec. 441.191.  ALIENATION OF STATE RECORDS PROHIBITED.  (a)  A state record may not be sold or donated, loaned, transferred, or otherwise passed out of the custody of the state by a state agency without the consent of the director and librarian.(b)  Subsection (a) does not apply to the temporary transfer of a state record to a person for the purposes of microfilming, duplication, conversion to electronic media, restoration, or similar records preservation or management procedures if the transfer is authorized by the agency head or designated records management officer.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.|
TX Govt Code § 441.192 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.192. Right of Recovery

Sec. 441.192.  RIGHT OF RECOVERY.  (a)  The governing body of a state agency may demand the return of any state record in the private possession of a person if the removal of the state record from the state agency or the agency's predecessor was not authorized by law.(b)  The director and librarian may demand the return of any state record or archival state record in the private possession of any person.(c)  If the person in possession of the state record or archival state record refuses to deliver the record on demand, the director and librarian or the governing body of a state agency may ask the attorney general to petition a district court in Travis County for the recovery of the record as provided by this section.  If the court finds that the record is a state record or archival state record, the court shall order the return of the record to the custody of the state.  As part of the petition or at any time after its filing, the attorney general may petition to have the record seized pending the determination of the court if the director and librarian or governing body finds the record is in danger of being destroyed, mutilated, altered, secreted, or removed from the state.(d)  A state government record recovered under Subsection (c) shall be transferred to the custody of the commission or the state agency that originally demanded the return of the record.(e)  If the attorney general recovers a record under Subsection (c), the court shall award attorney's fees and court costs to the attorney general.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.Amended by: Acts 2009, 81st Leg., R.S., Ch. 983 (H.B. 3756), Sec. 17, eff. September 1, 2009.|
TX Govt Code § 441.193 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.193. Custody of State Records and Other Historical Resources of Commission; Public Access

Sec. 441.193.  CUSTODY OF STATE RECORDS AND OTHER HISTORICAL RESOURCES OF COMMISSION;  PUBLIC ACCESS.  (a)  All archival state records transferred to the custody of the commission in accordance with this subchapter and all other historical resources acquired by the commission through gift or purchase become the property of the commission.(b)  The director and librarian, the state archivist, or their authorized designees may make certified copies of archival state records or other historical resources, and the certified copies shall have the same force and effect as if certified by their original custodian or owner.(c)  The commission shall adopt rules regarding public access to the archival state records and other historical resources in the possession of the commission.(d)  Except as provided in Subsection (e), any rules adopted under this section may not violate any requirements of Chapter 552 or any other state law regarding public access to state records or the terms of any agreement between the commission and a donor of other historical resources to the commission.(e)  In rules adopted under this section, the commission may restrict access to any original archival state record or other historical resource in its possession and provide only copies if, in the opinion of the state archivist, such access would compromise the continued survival of the original record.(f)  The commission shall ensure that the confidentiality established under Chapter 552 or any other state law of any archival state record transferred to the commission's custody under Section 441.186 shall be preserved until state law allows public access to the records.(g)  Requests for public access to state records of other state agencies in the physical custody of the records management program of the commission established by Section 441.182 shall be denied by the state records administrator unless the state agency having legal custody of the records provides written authorization.(h)  Authorizations for public access under Subsection (g) may not provide for public access to the original microfilm of state records.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.|
TX Govt Code § 441.1935 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.1935. Requirements for Requests for Information Held by State Archives Program

Sec. 441.1935.  REQUIREMENTS FOR REQUESTS FOR INFORMATION HELD BY STATE ARCHIVES PROGRAM.  (a)  The commission shall promulgate a form that persons must use to request access to information held by the state archives program.  The form must allow the requestor to designate the request either as a request for public information made under Chapter 552 or as a research request not subject to the requirements of that chapter.  The form must include:(1)  a plain-language explanation of the difference between a request for public information made under Chapter 552 and a research request not subject to the requirements of that chapter;(2)  the requirements for making and responding to each type of request; and(3)  an option for the requestor to change the type of request at any time.(b)  Notwithstanding any other law, a request for information held by the state archives program is considered to be a request for public information under Chapter 552 only if the requestor makes the request using the form described by Subsection (a) and on the form designates the request as a request for public information under Chapter 552.|Added by Acts 2019, 86th Leg., R.S., Ch. 533 (H.B. 1962), Sec. 12, eff. September 1, 2019.|
TX Govt Code § 441.194 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.194. Records of Abolished State Agencies

Sec. 441.194.  RECORDS OF ABOLISHED STATE AGENCIES.  (a)  Unless otherwise provided by law, the comptroller shall take custody of the records of a state agency that is abolished by the legislature and whose duties and responsibilities are not transferred to another state agency.(b)  Unless the requirement is waived by the state records administrator, the records management officer of the comptroller, or of another state agency that receives custody of the records pursuant to law, shall prepare and submit to the state archivist and the state records administrator a list of the records of the abolished state agency within 180 days of the effective date of the agency's abolition.(c)  The state archivist shall determine which records of the abolished state agency are archival state records.  Any archival state records of the abolished state agency shall be transferred to the custody of the commission in accordance with Section 441.186.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.Amended by: Acts 2007, 80th Leg., R.S., Ch. 937 (H.B. 3560), Sec. 1.47, eff. September 1, 2007.|
TX Govt Code § 441.195 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.195. Contracting Authority

Sec. 441.195.  CONTRACTING AUTHORITY.  (a)  The commission may enter into any contract or agreement that it considers necessary or advisable to foster and assist the preservation and management of state records or other historical resources.(b)  A contract or agreement made by the commission may not bind the state for the payment of any funds that have not been authorized by an appropriation of the legislature.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.|
TX Govt Code § 441.196 (2021)
2021 Texas Statutes|Government Code|Title 4 - Executive Branch|Subtitle D - History, Culture, and Education|Chapter 441 - Libraries and Archives|Subchapter L. Preservation and Management of State Records and Other Historical Resources|Section 441.196. Sale of Copies of State Archives

Sec. 441.196.  SALE OF COPIES OF STATE ARCHIVES.  (a)  The commission may sell copies of state archival records and other historical resources in its possession at a price not exceeding 25 percent above the cost of publishing or producing the copies.(b)  Any money paid to the commission under this section is subject to Subchapter F, Chapter 404.(c)  This section is not intended to conflict with Chapter 552.|Added by Acts 1997, 75th Leg., ch. 873, Sec. 1, eff. Sept. 1, 1997.|