810 ILCS 5/9-519
2021 Illinois Compiled Statutes|Chapter 810 - COMMERCIAL CODE|810 ILCS 5/ - Uniform Commercial Code.|Article 9 - Secured Transactions

Sec. 9-519.         Numbering, maintaining, and indexing records;  communicating information provided in records.(a) Filing office duties.  For each record filed in a filing office, the  filing office shall:(1) assign a unique number to the filed record;(2) create a record, which may be electronic,     microfilm, or otherwise, that bears the number assigned to the filed record and the date and time of filing;(3) maintain the filed record for public inspection;     and(4) index the filed record in accordance with     subsections (c), (d), and (e).(b) File number.  A file number assigned after January 1, 2002,  must include a digit that:(1) is mathematically derived from or related to the     other digits of the file number; and(2) aids the filing office in determining whether a     number communicated as the file number includes a single-digit or transpositional error.(c) Indexing:  general.  Except as otherwise provided in  subsections (d) and (e), the filing office shall:(1) index an initial financing statement according to     the name of the debtor and index all filed records relating to the initial financing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement; and(2) index a record that provides a name of a debtor     which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided.(d) Indexing:  real-property-related financing statement.  If a  financing statement is filed as a fixture filing or covers as-extracted  collateral or  timber to be cut, it must be filed for record and the filing office shall index  it:(1) under the names of the debtor and of each owner     of record shown on the financing statement as if they were the mortgagors under a mortgage of the real property described; and(2) to the extent that the law of this State provides     for indexing of records of mortgages under the name of the mortgagee, under the name of the secured party as if the secured party were the mortgagee thereunder, or, if indexing is by description, as if the financing statement were a record of a mortgage of the real property described.(e) Indexing:  real-property-related assignment.  If a financing  statement is filed as a fixture filing or covers as-extracted collateral or timber to be  cut, the filing office shall index an assignment filed under Section 9-514(a) or an  amendment filed under Section 9-514(b):(1) under the name of the assignor as grantor; and(2) to the extent that the law of this State provides     for indexing a record of the assignment of a mortgage under the name of the assignee, under the name of the assignee.(f) Retrieval and association capability.  The filing office shall  maintain a capability:(1) to retrieve a record by the name of the debtor     and by the file number assigned to the initial financing statement to which the record relates; and(2) to associate and retrieve with one another an     initial financing statement and each filed record relating to the initial financing statement.(g) Removal of debtor's name.  The filing office may not remove  a debtor's name from the index until one year after the effectiveness of a  financing  statement naming the debtor lapses under Section 9-515 with respect to all  secured  parties of record.(h) Timeliness of filing office performance.  The filing office shall  perform the acts required by subsections (a) through (e) at the time and in the  manner prescribed by filing-office rule, but not later than two business days  after  the filing office receives the record in question.(i) Inapplicability to real-property-related filing office.  Subsections  (b) and (h) do not apply to a filing office described in Section  9-501(a)(1).(j) Unless a statute on disposition of public records provides otherwise,  if the filing officer has an electronic, microfilm, or other image record to be  maintained of the financing statement, continuation statement, statement of  assignment, statement of release, termination statement, or any other related  document, he or she may remove and destroy the original paper submission.    (Source: P.A. 91-893, eff. 7-1-01; 92-33, eff. 7-1-01.)