reglab/housing_qa huggingface dataset:
TN Code § 10-7-405 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-405. [reserved.]

   When the county public records commission, with the consent and concurrence of the officers and bodies, if any, as prescribed in § 10-7-404, decides to destroy the originals of any records required by law to be permanently kept, the commission shall cause the records to be photographed, microphotographed, filmed or microfilmed in duplicate. This duplication process shall result in permanent records of a quality at least as good as is prescribed by the minimum standards of quality for permanent photographic records made and established by the bureau of standards of the United States government. If a marginal release or other information on an old record has failed or has been obliterated to a degree that it is impossible to photograph, the same may be verified on the margin by the register before microfilming. One (1) copy of such reproduction shall be stored for safekeeping in a place selected by the commission and concurred in by the county legislative body.   Such place shall be in the state if proper facilities are available, but, if not, then in a place outside the state.   Such location shall be selected with a view of protection of the records from fire and all other hazards. The other copy of each document shall be kept in an office in the county accessible to the public and to the several county officers and the county clerks, together with the proper equipment for using, examining, exhibiting, projecting and enlarging the same wherever required and requested by the public during reasonable office hours. The records of each office may be kept in that office, or, if the commission so determines, all the reproduced records may be kept in one (1) central records office.     Any public record defined as “temporary record” and/or “working papers” as defined in § 10-7-301 may be destroyed in accordance with the rules and regulations adopted by the commission without retaining the originals of such records.   The purpose and intent of this chapter is to provide for the original recording of any and all instruments by photograph, photostat, film, microfilm or other microphotographic process. If any laws or part of laws as set forth in this chapter are in conflict with such purpose, such laws or part of laws to that extent are hereby repealed.
TN Code § 10-7-407 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-407. [reserved.]

  The county legislative body of any county which creates a county records commission has the power to appropriate such funds as may be required for the carrying out of the purposes of this chapter including, but not limited to, the purchase or leasing of equipment, the equipping of an office and the payment of the expenses thereof, the furnishing of secretaries and clerical help and the employment of expert advice and assistance.    In any county, if the county legislative body creates a county records commission, then the county legislative body is authorized to:  Appropriate such funds as may be required for carrying out of the purposes of this chapter, including, but not limited to, the purchase or leasing of equipment, the equipping of an office and the payment of the expenses of the office, the furnishing of secretaries and clerical help, and the employment of expert advice and assistance;   Establish and collect, through all entities creating public records, as defined in § 10-7-403(1) and (3), except for the office of the county register, an archives and record management fee not to exceed five dollars ($5.00) per each record filed by the entities creating the public records; and   Establish and collect, through the clerks of court, an archives and record management fee not to exceed five dollars ($5.00) per public record, as defined in § 10-7-403(2), filed with the clerks of court for the purpose of initiating a legal proceeding.     Funds collected through these fees must be designated exclusively for duplicating, storing, and maintaining any records required by law to be permanently kept.
TN Code § 10-7-409 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-409. Charges for Copies of Records Authorized

 The county records commission has the power to establish charges for and to collect such charges for making and furnishing or enlarging copies of records.
TN Code § 10-7-410 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-410. Reproductions Admissible as Evidence

 Any reproduction of any record herein authorized to be made shall be deemed to be the original of the record so reproduced for all purposes, and any facsimile of such record duly certified to be such by the officer or clerk charged by law with the custody thereof shall be admissible as evidence in any court or proceeding in this state, and shall have the same force and effect as would the original of the document or a certified copy thereof if made from the original record, document or paper.
TN Code § 10-7-411 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-411. Rules and Regulations of Commission

  The county records commission has the authority to promulgate reasonable rules and regulations pertaining to the making, filing, storing, exhibiting and copying of the reproductions of records authorized by this chapter.   Such rules and regulations shall provide, but not be limited to, the following:  Standards and procedures for the reproduction of records for security or for disposal of original records in all county offices;   Procedures for compiling and submitting to all county offices lists, schedules or time tables for disposition of particular records within the county; and   Procedures for the physical destruction or other disposition of public records.     All rules and regulations shall be approved by a majority of the voting members of the county public records commission. The chair of the commission shall sign all rules and regulations on behalf of the commission.
TN Code § 10-7-412 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-412. Destruction of Public Records Authorized — Terminated Mortgages, Deeds of Trust, Chattel Mortgages

 The county records commission has the right to authorize the destruction of any and all public records as defined in § 10-7-403 pertaining to all mortgages and deeds of trust on personal property and chattel mortgages, the terms of which have expired or the conditions of which have been complied with in their entirety; provided, that no such document or record of the county register's office shall be destroyed without the consent of the county register; and provided further, that no such mortgages and deeds of trust on personal property and chattel mortgages shall be destroyed without a majority vote of the county records commission.
TN Code § 10-7-413 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-413. Preservation of Records of Permanent Value

  Before any records other than “temporary records” and/or “working papers” as defined in § 10-7-301 are destroyed, after being so authorized by the county public records commission, ninety (90) days' notice shall be given to the state librarian and archivist, whereupon the state archivist or the archivist's representative shall examine the records approved for disposal and shall take into the archivist's possession, for preservation in the state library and archives, any records the archivist believes to be of value for permanent preservation. If a county public records commission does not receive a response from the state library and archives within nine (9) months of submitting the notice required under this subsection (a), the county public records commission may proceed with the destruction of the records which were the subject of the notice.   The county public records commission has the right to authorize the lamination of certain original records such as wills, will books, deeds, deed books, marriage licenses, marriage bonds, marriage registers, and other records which are to be permanently preserved.
TN Code § 10-7-414 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 4 - County Public Records Commission|§ 10-7-414. Transfer of Records to Institutions or to State Library and Archives to Be Held for Historical Purposes — Funds for Transfer and Maintenance of Records

  The county public records commission, after authorizing destruction of any public records and after examination of these records by the state librarian and archivist or the state librarian and archivist's representative in accordance with § 10-7-413, may authorize, by majority vote, to place any document or record which would otherwise be destroyed in the custody of a local or regional public library, a local, regional, or state college library, or the county or regional historical society, to be held for historical purposes.   After custody of any document or record is given to any designated institution, the county public records commission, upon majority vote, may transfer custody of any document or record to another designated institution after giving one (1) month's notice to the institution originally designated. Further, upon request of the state librarian and archivist, the county public records commission may cause the transfer of any of the documents or records from a designated institution to the state library and archives.   The county public records commission is authorized to expend funds appropriated by the governing body of the county for the purpose of transferring these documents and records, and may also expend funds so appropriated for maintenance of these documents and records at any of the designated institutions.
TN Code § 10-7-501 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-501. Reproduction of State Records on Film

 The head of any department, commission, board, or agency of the state government may cause any or all records kept by such head or it to be photographed, microphotographed or reproduced on film; provided, that the microfilm project has been evaluated and approved by the division of records management of the department of state. Such photographic film shall comply with the minimum standards of quality approved for permanent photographic records by the national bureau of standards, and the device used to reproduce such records on film shall be one which accurately reproduces the original thereof in all details.
TN Code § 10-7-502 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-502. Photographic Copy Deemed Original Record

  Any photograph, microphotograph or photographic film of any state, county, or municipal public record is deemed to be an original record for all purposes, including introduction into evidence in all courts or administrative agencies.   A transcript, exemplification, or certified copy thereof shall, for all purposes recited therein, be deemed to be a transcript, exemplification or certified copy of the original.
TN Code § 10-7-507 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-507. Records of Convictions of Traffic and Other Violations — Availability

 Any public official having charge or custody of or control over any public records of convictions of traffic violations or any other state, county or municipal public offenses shall make available to any citizen, upon request, during regular office hours, a copy or copies of any such record requested by such citizen, upon the payment of a reasonable charge or fee therefor. Such official is authorized to fix a charge or fee per copy that would reasonably defray the cost of producing and delivering such copy or copies.
TN Code § 10-7-508 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-508. Access to Records — Records of Archival Value — Retention or Disposal of Records

  The secretary of state or the secretary of state’s designated representative, the state librarian and archivist, and the comptroller of the treasury or the comptroller's designated representative for purposes of audit, shall be accorded access to and may examine and receive any public records or writings, whether or not they are subject to public inspection. They shall maintain inviolate any privileged or confidential information so acquired and any record or writing so defined by law.   The state librarian and archivist or an archivist designated by the state librarian and archivist and the secretary of state or a records analyst designated by the secretary of state shall be accorded access to and may examine any confidential public records for the purpose of determining, in consultation with the agency head or a representative of the agency which has title to the records, whether such records are records of archival value or whether such records are properly filed or designated as confidential. If the state librarian and archivist or such representative, the secretary of state or such representative and the agency head or such representative should determine that certain administrative or otherwise open public records have been inappropriately filed and designated as confidential public records, then such records shall be removed from the designation of confidential and filed within the appropriate level of access designation. Such access to appraise the archival value of such confidential records shall be provided for in the scheduling of retention periods through appropriate records disposition authorizations which are reviewed and approved by the public records commission.   Records determined to be of archival value shall be retained as provided in rules and regulations for records management of records of archival value of the public records commission, and those confidential records determined not to be of archival value shall be disposed of by authorized means and in accordance with approved records disposition authorizations.
TN Code § 10-7-509 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-509. Disposition of Records

  The disposition of all state records shall occur only through the process of an approved records disposition authorization.   Records authorized for destruction shall be disposed of according to the records disposition authorization and shall not be given to any unauthorized person, transferred to another agency, political subdivision, or private or semiprivate institution.
TN Code § 10-7-510 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-510. Transfer of Documents From Criminal Cases to Not-for-Profit Depositories

  The district attorney general of a judicial district, after giving written notice of the proposed transfer prior to such transfer to the presiding officer of the legislative body in which such record, document or evidence is located, may permanently transfer custody and ownership of all original records, documents and physical evidence in the district attorney general's possession that was collected, compiled and maintained in a particular criminal case or investigation to a university or other institution of higher education, museum, library or other not-for-profit corporation organized for the primary purpose of preserving and displaying items of historical significance, if:  The university, museum, library or not-for-profit corporation has formally requested transfer of the records, documents and evidence in a particular case or investigation;   The documents, records and evidence requested are, in the opinion of such district attorney general, of historical significance and their display would enhance public understanding, education or appreciation of a particular time or event in history;   The documents, records and evidence requested have by operation of law become public records; and   The district attorney general or clerk duplicates or photographs all documents and records transferred in a manner approved by the public records commission.     If such original records, documents or physical evidence are in the sole custody of the criminal court clerk of any judicial district, such clerk may permanently transfer custody and ownership of such records, documents or physical evidence with the approval of the district attorney general of the appropriate judicial district, after giving written notice of the proposed transfer prior to such transfer to the presiding officer of the legislative body for the jurisdiction in which such record, document or evidence is located.   If it is determined that such documents, records and evidence are to be transferred, the district attorney general shall make the final decision as to the date, time and method by which such transfer is effectuated.   Upon the transfer of such documents, records and evidence as provided by this section, any party desiring to view such material shall do so at the site where the material has been transferred.   As used in this section, “historical significance” means that the event giving rise to the documents, records or evidence being transferred occurred twenty (20) years or more prior to April 18, 1994.   This section does not apply to records or documents which are made confidential by any provision of law.
TN Code § 10-7-511 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-511. Preservation of Records of Permanent Value

 Responsibility for providing trained staff and appropriate equipment necessary to produce and store microfilm reproductions of official, permanent value bound volume records created by the various county and municipal governments of the state is hereby vested in the state library and archives. To implement this security microfilming program, the state librarian and archivist is authorized to develop a priority listing of essential records based on retention schedules developed by the county technical assistance service and the municipal technical advisory service. This priority listing of essential records may be revised from time to time to accommodate critical needs in individual counties or municipalities or to reflect changes in retention schedules. The camera negative of the microfilmed records shall be stored in the security vault at the state library and archives and duplicate rolls of these microfilmed records shall be made available to county and municipal governments on a cost basis.
TN Code § 10-7-512 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-512. Electronic Mail Communications Systems — Monitoring of Electronic Mail Communications — Policy Required

  On or before July 1, 2000, the state or any agency, institution, or political subdivision thereof that operates or maintains an electronic mail communications system shall adopt a written policy on any monitoring of electronic mail communications and the circumstances under which it will be conducted.   The policy shall include a statement that correspondence of the employee in the form of electronic mail may be a public record under the public records law and may be subject to public inspection under this part.
TN Code § 10-7-514 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-514. Subscription Service Required to View Military Discharge Record Over Internet

 A county register shall not cause a military discharge record recorded in the office of the county register to be viewed over the internet except through a subscription service approved by the county register.
TN Code § 10-7-516 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-516. Information Relating to Security Systems

 Notwithstanding any other law to the contrary, any information relating to security systems for any property including, but not limited to, all records pertaining to licensure or registration by owners of such systems, information, photos, presentations, schematics, surveys, or any other information related to such security systems held or kept by any governmental entity, shall be treated as confidential and shall not be open for public inspection by members of the public.
TN Code § 10-7-517 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 5 - Miscellaneous Provisions|§ 10-7-517. Referral of Certain Legislation Creating Exception to Open Records Requirement to Government Operations Committee

  Any legislation of the house of representatives that creates an exception to the open records requirement of § 10-7-503 deeming records of public entities to be open for inspection by the public must be referred to the government operations committee according to the rules of the house of representatives.   After review under subsection (a), the government operations committee of the house of representatives shall give the legislation a positive, neutral, or negative recommendation.   The government operations committee of the house of representatives, unless it is designated as the appropriate standing committee, shall not delay or prevent consideration of the legislation by the house of representatives by withholding the committee's recommendation.
TN Code § 10-7-601 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 6 - Public Appointments|§ 10-7-601. Short Title

 Sections 10-7-601 — 10-7-606 shall be known and may be cited as the “Open Appointments Act.”
TN Code § 10-7-602 (2021)
2021 Tennessee Code|Title 10 - Public Libraries, Archives and Records|Chapter 7 - Public Records|Part 6 - Public Appointments|§ 10-7-602. Definitions

 As used in §§ 10-7-601 — 10-7-606, unless the context otherwise requires:    “Agency” means a state board, commission, council, committee, authority, task force, or other similar multi-member agency created by statute, having state-wide jurisdiction;   “Agency” does not include any such entity composed entirely of ex officio members or popularly elected members, except where such agency includes one (1) or more members of the general assembly. “Agency” also does not include any interstate compact;     “Secretary” means the secretary of state; and    “Vacancy” or “vacant agency position” means:   A vacancy in an existing agency; or   A new, unfilled agency position;     “Vacancy” does not mean:   A vacant position on an agency composed exclusively of persons employed by a political subdivision or another agency; or   A vacancy to be filled by a person required to have a specific title or position.