reglab/housing_qa huggingface dataset:
TN Code § 5-21-116 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-116. Disbursement Warrants

  All disbursement warrants drawn on the county trustee for the obligations of all county departments, agencies, and officials, including the county mayor, the county highway department, and the county department of education, shall be signed as provided in this section.    The disbursement warrants shall be prepared in the finance department, and provided to each department for signing.   Upon preparation of such warrant by the finance department, the department head signing the disbursement warrant shall keep one (1) copy for filing in such department.   The original and all other copies of such warrant shall be returned to the director for such director's signature as a cosigner and for filing and mailing from the finance department.   A duplicate copy of all disbursement warrants, with all original invoices and other supporting documents attached thereto, shall be kept on file in the office of the director.      In lieu of each department agency or official signing disbursement warrants, the departments may authorize the director to use a signature plate in accordance with the general law and approval by the comptroller of the treasury.   If such signature plate is used, it shall be locked in a safe place when not in use and supervised by the person responsible for its safekeeping when in use.   A record shall be maintained indicating when the signature plate is used, numbers of the warrants signed, and the person using such plate.
TN Code § 5-21-117 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-117. Payroll Account

  The committee shall maintain a special county payroll account at a bank, in which disbursement warrants for the total of each payroll shall be deposited and against which individual net earning checks may be issued to each of the county employees.   The committee may authorize the issuance of such payroll checks on the signature of the director and, in such event, the depository bank shall be so instructed.
TN Code § 5-21-118 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-118. Director as Purchasing Agent — Optional Purchasing Department

  The director or a deputy appointed by the director shall serve as the county purchasing agent and shall assist the committee in developing policies and procedures for implementing an economical and efficient purchasing system.   The following shall be the responsibility of the director:  The contract, purchase, or any obligation of the county for supplies, material, equipment, contractual services, rental of machinery, buildings, or equipment, transfer of materials, supplies, and equipment between county offices or agencies;   Supervision of storeroom or warehouse;   Contracts for building construction and the purchase of land;   Public sale of all surplus materials, equipment, buildings and land; and   Any other created obligation of the county.      Upon the recommendation of the committee and approval of the county legislative body or as authorized by the county legislative body, a separate purchasing department may be established with a person hired as purchasing agent for the county.   In the event a separate purchasing department is established and a purchasing agent is hired, all duties and responsibilities relative to purchasing shall be removed from the director.
TN Code § 5-21-119 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-119. Purchasing System

  The committee, with the assistance of the purchasing agent, shall establish a purchasing system for the county.   Such system shall provide, among other procedures, the following:  Review of all contracts or purchases for biddable supplies, materials, equipment, and other needs of the county, shall be made by the purchasing agent;   No purchase or contract shall be made when the bid prices exceed the current market price for the same merchandise or service;   Purchases and contracts shall be awarded based on the lowest and best bid;   Specifications development shall be made by the department, agency or official to receive the merchandise, construction or service;   The purchasing agent shall:  Review specifications and changes to allow for maximum competition of prospective bidders;   Prepare formal and informal bids;   Collect sealed bids;   Open bids through a procedure open to the public;   Evaluate, compare and submit bids for approval by the committee, if so deemed by the committee;   Issue purchase orders and contracts; and   Verify receiving the merchandise or service;     The director shall:  Accept requisitions by the department, agency or official, and, if such supplies are not currently on hand, transmit such requisition to the purchasing agent;   Verify budget appropriations before authorizing a purchase;   Approve invoices for payment; and   Pay invoices and obligations of the county as provided herein; and     Emergency purchases, total cost bidding, blanket purchases for small orders, grouping of purchases of the various departments, and other methods for receiving the most competitive price and best bid. Emergency purchases shall be limited to needs arising that are not normally foreseeable. Emergency purchases shall not be permissible if a department or agency fails to properly plan for the need, proper purchasing procedures, and delivery time.
TN Code § 5-21-120 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-120. Bidding

  The committee shall authorize the dollar limitation when formal competitive bids are required but not to exceed the amount as authorized by state law for the highway and education departments or other such amounts as established by law.   Subject to the policies and regulations of the committee, “biddable items” means any need of the county where more than one (1) bidder or contractor in the county's trade area can provide the material or service. Specifications shall not be written to exclude vendors and contractors or limit the bidding to a specific vendor or contractor.   The county shall be liable for the payment of all purchases of supplies, materials, equipment and contractual service made in accordance with this chapter, but shall not be liable for the payment of such purchases made contrary to its provisions unless such item is specifically approved by the committee.
TN Code § 5-21-121 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-121. Conflicts of Interest

  The director, purchasing agent, members of the committee, members of the county legislative body, or other officials, employees, or members of the board of education or highway commission shall not be financially interested or have any personal beneficial interest, either directly or indirectly, in the purchase of any supplies, materials, equipment or contractual services for the county.   No firm, corporation, partnership, association or individual furnishing any such supplies, materials, equipment or contractual services, shall give or offer nor shall the director or purchasing agent or any assistant or employee accept or receive directly or indirectly from any person, firm, corporation, partnership or association to whom any contract may be awarded, by rebate, gift or otherwise, any money or other things of value whatsoever, or any promise, obligation or contract for future reward or compensation.
TN Code § 5-21-122 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-122. Committee Members — Compensation

 The county legislative body shall set the compensation based on the service and time rendered in implementing this chapter for members of the various committees created in this chapter.
TN Code § 5-21-123 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-123. County Employees Unaffected

  Notwithstanding any provision of this chapter, each department, agency or official shall have the authority to hire personnel and set salaries and to determine the needs for its use, all subject to budget limitations and the availability of funds.   The authority of the committee, director or purchasing agent shall be limited to  this chapter and such policies necessary to implement this chapter. They shall not have the authority to veto the hiring and dismissal of personnel of the various county departments, agencies, or officials or set salaries or determine the needs of such departments.
TN Code § 5-21-124 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-124. Education Department — Withdrawal From System

  In the event the director or purchasing agent established under this chapter does not maintain records, follow accounting and budgetary procedures, and submit timely reports and information as prescribed by state law and the commissioner of education, the commissioner, after a hearing on the issue of such neglect, shall remove the education department of the county involved from the county financial management system established by this chapter by written notification to the presiding officer of the county legislative body.   Upon notice from the commissioner, the county legislative body shall transfer sufficient funds from the control of the department to provide financial services in the county education department under the supervision of the county director of schools, as provided by general law.   State funds may be withheld for failure to provide adequate funds to transfer the responsibilities to the education department.
TN Code § 5-21-125 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-125. Violations — Penalties

 Any official or employee of the county, or of any institution or agency thereof, who fails or refuses to perform the duties required by this chapter or who fails or refuses otherwise to conform to this chapter commits a Class C misdemeanor, and is subject to removal from office or position.
TN Code § 5-21-126 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-126. Adoption of System

  This chapter shall be local in effect and shall become effective in a particular county upon a two-thirds (2/3) majority vote of the county legislative body adopting this chapter, or upon a majority of the voters casting votes in any election held for the purpose of approving this chapter.    The procedure for elections held for the purpose of approving this chapter shall be that the county election commission shall call and conduct an election on the question pursuant to § 2-3-204 after receiving a petition signed by ten percent (10%) of the qualified voters of the county, stating that they favor this law and requesting that an election be held in the county on the subject, the number of qualified voters in the county being deemed to be the total number of votes cast for all candidates for governor in the last general election; or upon a resolution of the county legislative body, duly certified to the election commission, requesting such an election.   In such an election, the propositions to be voted upon shall be stated on the ballot on separate lines in the following manner: “For the county financial management system” and “Against the county financial management system.”     This chapter shall not apply in any county having a population of not less than two hundred seventy-six thousand (276,000) nor more than two hundred seventy-seven thousand (277,000), according to the 1970 federal census or any subsequent federal census.
TN Code § 5-21-127 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-127. Implementation of System

  Upon this chapter's becoming law in a county, the county legislative body shall appoint members of the committee at the next meeting of such body.   Within thirty (30) days after such appointment, the committee shall meet, elect a chair, and start the process for hiring a director.   The committee shall also develop plans for implementing the financial management system beginning July 1 of the next fiscal year, and completing the implementation process by August 1 of the second fiscal year.   In implementing the system, the committee and director shall seek recommendations from the comptroller of the treasury, the state department of education, the University of Tennessee's county technical assistance service, and other such organizations.   After an implementation plan has been developed and approved by the committee, a report shall be submitted to the county governing body by July 1 of the fiscal year in which the system is to be implemented.   The committee shall publish in a local newspaper of county-wide circulation a notice specifying that:  The county has adopted the “Local Option Financial Management System” and all employees, vendors and contractors must abide by its provisions beginning on a date specified in the notice; and   The act or policies to implement the act will be available on a date specified in the notice and copies may be obtained at that time.
TN Code § 5-21-128 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-128. Suspension of Private or Local Acts

 Upon ratification by the county legislative body or the people in a referendum and the full implementation of the chapter's provisions on or before August 1 of the second fiscal year, the operation of all private or local acts relative to county finances, budgeting, and purchasing in conflict with this chapter are suspended until such time as this chapter is revoked as provided in § 5-21-129.
TN Code § 5-21-129 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 21 - County Financial Management System of 1981|§ 5-21-129. Revocation of Adoption

  This chapter once adopted may be revoked by the same method used to adopt the chapter.   Such revocation shall be effective with the fiscal year beginning at least sixty (60) days after passage of the resolution or referendum.
TN Code § 5-23-101 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-101. Legislative Intent

 It is the legislative intent that all counties in this state have certain minimum written personnel policies in effect in order to assist in maintaining compliance with applicable state and federal laws and to facilitate accurate recordkeeping. This chapter is not intended to affect the present authority within counties to adopt policies in addition to those required by this chapter, nor is it intended to enlarge, diminish or otherwise affect the obligation to comply with current state and federal laws governing personnel matters. Nothing in this chapter shall be construed to impose any liability on any county government for failure to have written personnel policies in place, except as may be otherwise specifically provided by law.
TN Code § 5-23-102 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-102. Chapter Definitions

 As used in this chapter, unless the context otherwise requires:   “Base personnel policies” means the policies that are required to be adopted under this chapter and that are enumerated in § 5-23-104;   “County employees” means employees of the county as defined under the federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.), as amended;   “County judge” means any judge who employs one (1) or more county employees; and   “County officials” means the county trustee, register of deeds, county clerk, county judges, county clerks of courts, sheriff, assessor of property, county board of education, and the chief administrative officer of the highway or public works department.
TN Code § 5-23-104 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-104. Required Provisions

 The base personnel policies required under this chapter are:   Whether employees are entitled to paid vacation or annual leave, sick leave, or other leave, policies for accrual and use of such leave, policies for compliance with state and federal family and medical leave laws, and provisions for maintaining leave records;   The compensatory time policy in effect for the office or department or a statement that no compensatory time is allowed, a statement of whether the salary received by salaried employees is intended to cover all hours worked up to and including forty (40) hours in a work week in offices or departments where the regular work week is less than forty (40) hours, policies for maintaining compliance with the overtime provisions of the federal wage and hour laws, and provisions for recordkeeping;   Policies on non-discrimination and sexual harassment, including a complaint procedure as required under the federal Americans with Disabilities Act (42 U.S.C. §§ 12101 — 12213), and guidelines to enable compliance with the fair hiring requirements of the federal equal employment opportunity laws and regulations. For employees of county judges, procedures administered by the administrative office of the courts for complaints under the Americans with Disabilities Act; and   For any employees who are required by law to be tested, policies and procedures for drug testing or alcohol testing, or both.
TN Code § 5-23-105 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-105. Retainer of Attorney

 The county mayor shall retain an attorney, subject to confirmation of the county legislative body, to review the base personnel policies for compliance with this chapter and other applicable law. The county mayor may, but is not required to, retain the county attorney in such capacity. The compensation of the attorney shall be established by the county legislative body, and shall be paid from the county general fund.
TN Code § 5-23-106 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-106. Modification of Policy

 Once adopted and approved as provided in this chapter, personnel policies may be amended, modified, enlarged or repealed at any time by the same process used for original adoption. Any and all personnel policies governing county employees shall be subject to change at any time, and shall not give rise to any contractual rights or obligations between the county and its employees.
TN Code § 5-23-107 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-107. Duties of County Officials and Department Heads

 Each county official and each department head within the county is responsible, with respect to the employees of that office or department, for:   Ensuring that each employee under such person's direction has received a copy of the personnel policies in effect for that office, including a statement that nothing in the policies is intended to create a contract of employment or to affect the employment-at-will status of county employees, and a statement for each employee to sign acknowledging receipt of a copy of the policies for that employee's office or department, and acknowledging that the employee understands that subsequent amendments will be on file at the office of the county clerk; provided, that a local board of education may, by resolution or memorandum of understanding pursuant to title 49, chapter 5, part 6, dispense with the requirements of this subdivision (1) and instead adopt other appropriate measures to ensure that each employee has knowledge of and access to a copy of personnel policies of the school system and any subsequent amendments applicable to them. Nothing in this chapter shall be construed to enlarge, modify or repeal the rights of employees of local boards of education as set forth in title 49.   Furnishing to each employee a copy of § 39-16-504, relative to falsifying, destroying, or tampering with governmental records;   Maintaining all required personnel records, including, but not limited to, the form I-9 required under federal immigration laws and all wage and hour records required under state or federal law, unless such records are maintained in a central payroll office within the county; and   Ensuring that all posters and other employee notifications required by the Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.), the Family and Medical Leave Act (29 U.S.C. § 2601 et seq.),  applicable equal employment opportunity laws, and other applicable state or federal laws have been posted or otherwise given to employees.
TN Code § 5-23-108 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-108. Existing Authority to Be Retained by Officials

 Elected or appointed officials, boards and department heads shall retain their present authority to make decisions and adopt policies that are not in conflict with this chapter, including, but not limited to, matters concerning hiring, compensation, promotions, transfers, layoffs, discipline, termination, and other employment matters for the employees of their respective offices. Nothing in this chapter shall be construed as authorization for establishing systems of seniority, tenure, or classified service, nor for creating contracts of employment or establishing the terms thereof. Nothing in this chapter or any of the policies adopted pursuant to this chapter shall be construed to affect the employment-at-will status of any county employee or otherwise create any contractual obligation on the part of the county as employer.
TN Code § 5-23-109 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-109. Actions by Counties Against Official or Employee in Derogation of Chapter

 If a court finds a county liable as a result of acts or omissions by any official or employee in connection with the requirements of this chapter or any policies adopted pursuant to this chapter, then the county shall have a right of action for reimbursement against the official or employee whose conduct resulted in liability for the county not covered by insurance, where the conduct of the official or employee was intentional and knowing and constituted illegal behavior in the workplace. For purposes of this section, the words “intentional” and “knowing” have the same meanings as defined in § 39-11-302. An official's or employee's conduct shall not constitute knowing or intentional illegal conduct in the workplace if the conduct was based on the written advice or opinion of the county attorney or the official's or employee's legal counsel.
TN Code § 5-23-110 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-110. Mandamus to Compel Compliance

 In order to enforce this chapter, the county mayor is authorized to retain the county attorney, or an attorney hired pursuant to § 5-6-112, to seek mandamus to compel compliance as provided in § 5-1-107, and additionally may pursue any and all other remedies available at law or in equity.
TN Code § 5-23-111 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-111. Compliance With Title Vi

 No expenditure of public funds pursuant to this chapter shall be made in violation of Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d).
TN Code § 5-23-112 (2021)
2021 Tennessee Code|Title 5 - Counties|Chapter 23 - Written Personnel Policies|§ 5-23-112. Applicability

 This chapter is intended to supersede any conflicting general laws or private acts; provided, that this chapter shall not apply to any county with a population over eight hundred thousand (800,000) or any county that has adopted a metropolitan form of government.