30 ILCS 500/40-20
2021 Illinois Compiled Statutes|Chapter 30 - FINANCE|30 ILCS 500/ - Illinois Procurement Code.|Article 40 - Real Property and Capital Improvement Leases

Sec. 40-20. Request for information.(a) Conditions for use.  Leases shall be procured by request  for information except as  otherwise provided in Section 40-15.(b) Form.  A request for information shall be issued and  shall include:(1) the type of property to be leased;(2) the proposed uses of the property;(3) the duration of the lease;(4) the preferred location of the property; and(5) a general description of the configuration     desired.(c) Public notice.  Public notice of the request for  information for the availability of real  property to lease shall be published in the appropriate volume of the Illinois  Procurement Bulletin at least 14 calendar days before  the date set forth in the request for receipt of responses and  shall also be published in similar  manner in a newspaper of general circulation in the community or  communities where the using  agency is seeking space.(d) Response.  The request for information response shall  consist of written information  sufficient to show that the respondent can meet minimum criteria  set forth in the request.  State  purchasing officers may enter into discussions with respondents  for the purpose of clarifying  State needs and the information supplied by the respondents.  On  the basis of the information  supplied and discussions, if any, a State purchasing officer shall  make a written determination  identifying the responses that meet the minimum criteria set forth  in the request for information.  Negotiations shall be entered into with all qualified respondents  for the purpose of securing a  lease that is in the best interest of the State.  A written report  of the negotiations shall be  retained in the lease files and shall include the reasons for the  final selection.  All leases shall  be reduced to writing; one copy shall be filed with the Comptroller in accordance with the provisions  of Section 20-80, and one copy each shall be filed with the Board and the Commission on Equity and Inclusion.When the lowest response by price is not selected, the State purchasing  officer shall forward to the chief procurement officer, along with the lease,  notice of the identity of the lowest respondent by price and written reasons  for the selection of a different response.  The chief procurement officer shall  publish the written reasons in the next volume of the Illinois Procurement  Bulletin.(e) Board and Commission on Equity and Inclusion review. Upon receipt of (1) any proposed lease of real property of 10,000 or more square feet or (2) any proposed lease of real property with annual rent payments of $100,000 or more, the Procurement Policy Board and the Commission on Equity and Inclusion shall jointly have 30 calendar days to review the proposed lease. The Board and Commission have 30 calendar days to submit a joint objection. If no joint objection is submitted, then the proposed lease shall become effective according to its terms as submitted. The leasing agency shall make any and all materials available to the Board and the Commission on Equity and Inclusion to assist in the review process.   (Source: P.A. 101-657, eff. 1-1-22; 102-29, eff. 6-25-21.)