NY Elec L § 4-117 (2021)
2021 New York Laws ELN - Election Article 4 - Proceedings Preliminary to Registration, Enrollment and Elections 4-117 - Check of Registrants and Information Notice by Mail.

§  4-117.  Check  of registrants and information notice by mail.  * 1.   The board of elections, not less than eighty-five  days  nor  more  than   ninety days before the primary election in each year, shall send by mail   on  which  is  endorsed  such  language designated by the state board of   elections to ensure postal authorities do  not  forward  such  mail  but   return it to the board of elections with forwarding information, when it   cannot  be  delivered as addressed and which contains a request that any   such mail received for persons not residing at the  address  be  dropped   back in the mail, a communication, in a form approved by the state board   of  elections, to every registered voter who has been registered without   a change of address since the beginning of such year,  except  that  the   board  of elections shall not be required to send such communications to   voters in inactive status. The communication shall notify the  voter  in   bold print contained in such notice of the days and hours of the ensuing   primary  and general elections, the place where he or she appears by his   or her registration records to be entitled to vote, and  also  in  other   than bold type of the fact that voters who have moved or will have moved   from  the address where they were last registered must either notify the   board of elections of his or her new address or vote by paper ballot  at   the  polling place for his or her new address even if such voter has not   re-registered, or otherwise notified  the  board  of  elections  of  the   change  of address. If the primary will not be held on the first Tuesday   after the second Monday in September, the communication shall contain  a   conspicuous  notice  in  all capital letters and bold font notifying the   voter of the primary date. If the location of the polling place for  the   voter's  election  district  has  been  moved,  the  communication shall   contain the following legend in bold type: "YOUR POLLING PLACE HAS  BEEN   CHANGED.  YOU  NOW  VOTE  AT..........".  The  communication  shall also   indicate whether the polling place is accessible to physically  disabled   voters, that a voter who will be out of the city or county on the day of   the  primary  or  general  election  or a voter who is ill or physically   disabled may obtain an absentee ballot, that a physically disabled voter   whose polling place is not accessible may request that his  registration   record  be moved to an election district which has a polling place which   is accessible, the phone number to  call  for  applications  to  move  a   registration  record  or  for  absentee  ballot  applications, the phone   number to call for the location of registration and polling places,  the   phone  number  to call to indicate that the voter is willing to serve on   election day as an election inspector, poll  clerk,  interpreter  or  in   other  capacities, the phone number to call to obtain an application for   registration  by  mail,  and  such  other  information  concerning   the   elections  or  registration as the board may include. In lieu of sending   such communication to every registered voter, the board of elections may   send a single communication to a  household  containing  more  than  one   registered  voter,  provided that the names of all such voters appear as   part of the address on such communication.* NB Effective until December 31, 2020* 1. The board of elections, not less than sixty-five  days  nor  more   than  seventy  days before the primary election in each year, shall send   by mail on which is endorsed such language designated by the state board   of elections to ensure postal authorities do not forward such  mail  but   return it to the board of elections with forwarding information, when it   cannot  be  delivered as addressed and which contains a request that any   such mail received for persons not residing at the  address  be  dropped   back in the mail, a communication, in a form approved by the state board   of  elections, to every registered voter who has been registered without   a change of address since the beginning of such year,  except  that  the   board  of elections shall not be required to send such communications to    voters in inactive status. The communication shall notify the  voter  in   bold print contained in such notice of the days and hours of the ensuing   primary  and general elections, the place where he or she appears by his   or  her  registration  records to be entitled to vote, and also in other   than bold type of the fact that voters who have moved or will have moved   from the address where they were last registered must either notify  the   board  of elections of his or her new address or vote by paper ballot at   the polling place for his or her new address even if such voter has  not   re-registered,  or  otherwise  notified  the  board  of elections of the   change of address. If the primary will not be held on the first  Tuesday   after  the second Monday in September, the communication shall contain a   conspicuous notice in all capital letters and bold  font  notifying  the   voter  of the primary date. If the location of the polling place for the   voter's election  district  has  been  moved,  the  communication  shall   contain  the following legend in bold type: "YOUR POLLING PLACE HAS BEEN   CHANGED. YOU  NOW  VOTE  AT..........".  The  communication  shall  also   indicate  whether the polling place is accessible to physically disabled   voters, that a voter who will be out of the city or county on the day of   the primary or general election or a voter  who  is  ill  or  physically   disabled may obtain an absentee ballot, that a physically disabled voter   whose  polling place is not accessible may request that his registration   record be moved to an election district which has a polling place  which   is  accessible,  the  phone  number  to  call for applications to move a   registration record or  for  absentee  ballot  applications,  the  phone   number  to call for the location of registration and polling places, the   phone number to call to indicate that the voter is willing to  serve  on   election  day  as  an  election inspector, poll clerk, interpreter or in   other capacities, the phone number to call to obtain an application  for   registration   by  mail,  and  such  other  information  concerning  the   elections or registration as the board may include. In lieu  of  sending   such communication to every registered voter, the board of elections may   send  a  single  communication  to  a household containing more than one   registered voter, provided that the names of all such voters  appear  as   part of the address on such communication.* NB Effective December 31, 20201-a.  The  notice  required  by  subdivision one of this section shall   include the dates, hours and locations of early voting for  the  general   and  primary  election. The board of elections may alternatively satisfy   the notice requirement of this subdivision by providing  in  the  notice   instructions to obtain the required early voting information by means of   a website and phone number of the board of elections.2.  Whenever  a  ballot  proposal is to be submitted to the people for   approval at any election, the board  of  elections  may  send  to  every   registered voter, by the same mail containing the communication required   by this section, a copy of the abstract of such ballot proposal.3.  Each  year,  in  the month of December, the commissioners of every   local board of elections shall file with the state board  of  elections,   on  a  form  provided  therefor by such state board, a statement setting   forth the approximate number of communications mailed  pursuant  to  the   requirements  of  this  section  and  the  approximate  number  of  such   communications returned by the post  office.  Such  statement  shall  be   sworn or subscribed to and bear a form notice that false statements made   therein  are  punishable  as  a  class A misdemeanor pursuant to section   210.45 of the penal law. The failure of a local board  of  elections  to   file  such  a certificate in any year, within the time prescribed, shall   create a presumption that such board of  elections  did  not  mail  such   communications in such year. Not later than January thirty-first of each   year,  the  state  board  of elections shall publish a chart listing, by    county, the numbers contained in the certificates required to  be  filed   by  each  local  board  of  elections  in  December of the previous year   pursuant to the provisions of this subdivision.