COMMISSION REGULATION (EC) No 1238/95 of 31 May 1995  establishing implementing rules for the application of Council Regulation (EC) No 2100/94 as  regards the fees payable to the Community Plant Variety Office
THE COMMISSION OF  THE EUROPEAN COMMUNITIES
,
Having regard to the Treaty establishing the European Community,
Having regard to Council Regulation (EC) No 2100/94 of 27 July 1994 on Community plant variety  rights (the Basic Regulation)  (1), and in particular Article 113 thereof,
Whereas Regulation (EC) No 2100/94 is to be implemented by the Community Plant Variety Office (the  Office); whereas the revenue of the Office should in principle be sufficient to balance the budget  of the Office; whereas such revenues should be afforded by the fees to be paid for the official  acts set out in the Basic Regulation and in Commission Regulation (EC) No 1239/95 of 31 May 1995  establishing implementing rules for the application of Council Regulation (EC) No 2100/94 as  regards proceedings before the Community Plant Variety Office  (2) (the Proceedings Regulation) as  well as by annual fees payable for the duration of a Community plant variety right;
Whereas a subsidy from the general budget of the European Communities may cover the expenditure on  the initial running phase of the Office for the transitional period defined in Article 113 (3) (b)  of the Regulation; whereas an extension of that period by one year is possible by virtue of the  same provision;
Whereas such extension of the transitional period should be considered if sufficient experience has  not been gained for setting reasonable levels of fees ensuring the principle of self-financing  whilst safeguarding the attractiveness of the Community system of plant variety protection; whereas  such experience could only be gained by observing the number of applications for a Community plant  variety right, the costs paid to the Examination Offices and the actual duration of Community plant  variety rights granted;
Whereas the level of the fees should be based on the principles of sound financial management  within the Office, and in particular economy and cost-effectiveness;
Whereas, in the interests of a simplified handling by the staff of the Office, the fees should be  not only laid down, but also charged and paid in the same currency unit as is used for the budget  of the Office;
Whereas the application fee should be a uniform fee covering only the processing of an application  for a Community plant variety right made in respect of any given plant species;
Whereas the time limit for the payment of the application fee under Article 51 of the Basic  Regulation should be considered as the period between the acts necessary for making the payment and  the actual receipt of such payment by the Office, in particular in the need for a rapid recovery of  costs already incurred by the Office on the one hand and for the facilitating of an effective  filing of applications in the light of possibly long distances between applicant and Office, on the  other;
Whereas the total of the examination fees which are charged for a technical examination should, in  principle, balance the total fees to be paid by the Office to all Examination Offices; whereas  costs for the maintenance of the reference collection should not necessarily be covered entirely by  the examination fees charged; whereas the level of examination fee should vary between three groups  of plant species in the light of experience available from existing national arrangements for plant  variety protection;
Whereas the annual fees for the duration of a Community plant variety right should constitute an  extra source of revenue for the Office, but should, inter alia, cover costs relating to the  technical verification of varieties after the grant of a Community plant variety right and, in  consequence, should follow the grouping established for the examination fees;
Whereas the appeal fee should be uniform in order to cover the main cost components relating to  appeal proceedings, with the expection of costs relating to a technical examination pursuant to  Articles 55 and 56 of the Basic Regulation or to any taking of evidence; whereas two different  dates for payment of the application free should serve as an incentive to appellants to reconsider  their appeal in the light of the decisions taken by the Office pursuant to Article 70 (2) of the  Basic Regulation;
Whereas other fees in respect of specific requests shall in principle cover costs incurred in their  processing by the Office, including the taking of decisions on such requests;
Whereas to ensure flexibility in the management of costs, the President of the Office should be  empowered to lay down the fees payable for examination reports which already exist at the date of  application and are not available to the Office, and for specific services rendered;
Whereas surcharges may be levied in order to reduce unnecessary costs to the Office arising from a  lack of cooperation on the part of particular applicants for, or holders of, Community plant  variety rights;
Whereas in the light of Article 117 of the Basic Regulation, this Regulation should enter into  force as soon as possible;
Whereas the Administrative Council of the Office has been consulted;
Whereas the provisions provided for in this Regulation are in accordance with the opinion of the  Standing Committee on Plant Variety Rights,
Scope
1.  Fees due to the Office, as provided for in the Basic  Regulation and the Proceedings Regulation, shall be charged in accordance with this Regulation.
2.  The fees due to the Office shall be laid down, charged and paid in ecus.
3.  Paragraphs 1 and 2 shall apply mutatis mutandis to any surcharge, due to the Office.
4.  Details of the fees which may be charged by authorities of Member States by virtue of  provisions of the Basic Regulation or this Regulation shall be governed by the relevant national  rules of the Member States concerned.
5.  Where the President of the Office is empowered to take a decision as to the amount of fees and  the way in which they are to be paid, such decisions shall be published in the Official Gazette of  the Office.
General provisions
1.  For each individual matter, a party to proceedings as  specified in the Proceedings Regulation shall be liable to pay fees or surcharges. In the case of  several parties to proceedings acting in common or on whose behalf a common course of action is  pursued, each shall be liable to such payment as joint debtor.
2.  Unless otherwise provided in this Regulation, the provisions relating to proceedings before the  Office, including provisions as to languages, as laid down in the Basic Regulation and the  Proceedings Regulation, shall apply.
Manner of payment
1.  Fees and surcharges due to the Office shall be paid by transfer  to a bank account held by the Office.
2.  The President of the Office may allow the following alternative forms of payment in accordance  with rules on working methods which shall be established pursuant to Article 36 (1) (d) of the  Basic Regulation:
(a)  delivery or remittance of certified cheques which are made payable in ecus to the Office;
(b)  transfer in ecus to a giro account held by the Office; or (c)  payment into a charge account held in ecus with the Office.
Date to be regarded as the date on which payment is received
1.  The date on which a  payment of fees and surcharges shall be considered to have been received by the Office shall be the  date on which the amount of the transfer referred to in Article 3 (1) is entered in a bank account  held by the Office.
2.  Where the President of the Office allows other forms of payment in accordance with Article 3  (2), he shall simultaneously include in the conditions the date to be regarded as the date on which  the payment is received.
3.  Where the payment is considered not to have been received by the Office within the requisite  time limit, such time limit shall be considered to have been observed vis-à-vis the Office if  sufficient documentary evidence is produced within that time-limit to show that the person who made  the payment took necessary steps.
4.  It shall be considered to be 'necessary` within the meaning of paragraph 3 if the person making  the payment duly gave an order to a banking establishment or a post office to transfer the amount  of the payment in ecus to a bank account held by the Office.
5.  Documentary evidence shall be regarded as 'sufficient` within the meaning of paragraph 3 if an  acknowledgement of provision of the transfer order, issued by a banking establishment or a post  office, is produced.
Name of the person making the payment and the purpose of payment
1.  A person making  a payment of fees or surcharges shall indicate in writing his name and the purpose of such  payment.
2.  If the Office cannot establish the purpose of a payment, it shall require the person having  made the payment to inform it thereof in writing within two months. If the purpose is not indicated  within that period, the payment shall be deemed not to have been made and shall be refunded to the  person having made it.
Underpayment
A time-limit for payment of fees or surcharges shall, in principle, be  deemed to have been observed only if the full amount of the fee or surcharge has been paid in due  time. If the fees or surcharges are not paid in full, the amount which has been paid shall be  refunded after any time-limit for payment has expired. The Office may, however, where this is  considered justified, overlook any small deficiencies, without prejudicing the rights of the person  making the payment.
Application fee
1.  The applicant for a Community plant variety right (the applicant)  shall pay an application fee of ECU 1  000 for the processing of the application under Article 113  (2) (a) of the Basic Regulation.
2.  The applicant shall take the necessary steps for payment of the application fee, in accordance  with Article 3, prior to or on the date on which the application is filed at the Office direct or  at one of the sub-offices established or national agencies designated, pursuant to Article 30 (4)  of the Basic Regulation; Article 4 (4) shall apply mutatis mutandis.
3.  If the payment of the application fee is considered not to have been received at the same time  as the application is received by the Office, the Office shall specify, in accordance with Article  51 of the Basic Regulation, a period of two weeks during which the formal date of application,  assigned in accordance with the aforesaid Article 51, shall not be affected; a new request for  payment as provided for in Article 83 (2) of the Basic Regulation shall not be issued to the  applicant prior to the expiry of that period.
4.  If the payment of the application fee is considered not to have been received within the time  limit specified pursuant to paragraph 3, the date of receipt of payment shall be treated as the  date of application for the purposes of Article 51 of the Basic Regulation.
5.  Paragraph 4 shall not apply if the application is accompanied by sufficient documentary  evidence that the steps necessary to effect payment have been taken; Article 4 (5) shall apply  mutatis mutandis.
6.  As long as payment of the application fee is considered not to have been received by the  Office, it shall not publish the application concerned and shall defer the technical examination.
Fees relating to technical examination
1.  Fees for arranging and carrying out the  technical examination of a variety being the subject of an application for a Community plant  variety right 'examination fee` shall be paid in accordance with Annex I for each growing period  started. In the case of varieties for which material with specific components has to be used  repeatedly for the production of material, the examination fee laid down in Annex 1 shall be due in  respect of such variety and in respect of each of the components for which an official description  is not available and which must also be examined; however, it shall not in any circumstances exceed  ECU 3  000.
2.  The examination fee for the first growing period shall be due and payable no later than one  month after the closing date for receipt of the material for the technical examination.
3.  The examination fee for each subsequent growing period shall be due and payable no later than  one month prior to the beginning of such period unless the Office decides otherwise.
4.  The President of the Office shall publish the dates for payment of the examination fees in the  Official Gazette of the Office.
5.  In the case of an examination report on the results of a technical examination which has  already been carried out, in accordance with Article 27 of the Implementing Rules, prior to the  date of application under Article 51 of the Basic Regulation, an administrative fee shall be due  within such time limit as the Office shall specify.
Annual fee
1.  The Office shall charge a holder of a Community plant variety right  (hereinafter referred to as the holder) a fee for each year of the duration of a Community plant  variety right (annual fee) as laid down in Annex II.
2.  The date for payment of the annual fee shall be the last day of the calendar month following  the calendar month in which the Community plant variety right was granted, and in each subsequent  year on the corresponding day.
3.  The Office shall issue to the holder a request containing the subject of payment, the amount  due, the date for payment, and information on the possibility of a surcharge pursuant to Aricle 13  (2) (a).
4.  The Office shall not refund any payments which have been effected in order to keep the  Community plant variety right in force.
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Fees for processing specific requests
1.  Fees for the processing of a request,  payable by the person making such request, shall be as follows:
(a)  for an application for a compulsory exploitation right, including any entries in the  Registers, an application for an exploitation right to be granted by the Office pursuant to Article  100 (2) of the Basic Regulation, or a request to amend such exploitation rights, once granted,  (compulsory licence fee), save for the Commission or a Member State in the circumstances referred  to in Article 29 (2) thereof: ECU 1  500;
(b)  for a request for the following entries into the Register of Community plant variety rights  (register fee):
-  transfer of a Community plant variety right, contractual exploitation right,
-  identification of varieties as initial or essentially derived,
-  institution of actions in respect of claims referred to in Articles 98 (1), (2) and 99 of the  Basic Regulation,
-  a Community plant variety right given as a security or as the subject of rights in rem, or -  any levy of execution as referred to in Article 24 of the Basic Regulation: ECU 300;
(c)  for a request for any entry in the Register of Applications for Community plant variety rights  or the Register of Community plant variety rights, other than those referred to in (a) and (b)  above: ECU 100;
(d)  for a request for determining amount of costs pursuant to Article 85 (5) of the Regulation:  ECU 100.
2.  The fees referred to in paragraph 1 shall be due and payable on the date of receipt of the  request to which they relate. Where the payment is not received in good time, Article 83 (2) of the  Basic Regulation shall apply.
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Appeal fee
1.  The appellant shall pay an appeal fee of ECU 1  500 for the  processing of an appeal, as provided for in Article 113 (2) (c) of the Basic Regulation.
2.  A third of the appeal fee shall be due on the date of receipt of the appeal at the Office;  Article 83 (2) of the Basic Regulation shall apply to that third. The remaining two-thirds of the  appeal fee shall be due, upon request of the Office, within one month after remittal of the case by  the relevant body of the Office of the Board of Appeal.
3.  A refund of the appeal fee already paid shall be ordered, in the event of an interlocutory  revision, under the authority of the President of the Office and in other cases by the Board of  Appeal, provided that the conditions laid down in Article 83 (4) of the Basic Regulation are met.
4.  Paragraph 1 shall not apply to the Commission or a Member State, being the appellant against a  decision taken under Article 29 (2) of the Basic Regulation.
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Fees laid down by the President of the Office
1.  The President of the Office shall  fix the fees for the following matters:
(a)  the administrative fee referred to in Article 8 (5);
(b)  fees for issuing copies, certified or not, as in particular referred to in Article 84 (3) of  the Proceedings Regulation; and (c)  fees in respect of the Official Gazette of the Office (Article 89 of the Basic Regulation,  Article 87 of the Proceedings Regulation) and any other publication issued by the Office.
2.  The President of the Office may decide to make the services mentioned under paragraph 1 (b) and  (c) dependent on an advance payment.
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Surcharges
1.  The Office may levy a surcharge to the application fee if it  establishes that:
(a)  a proposed denomination cannot be approved, in accordance with Article 63 of the Basic  Regulation, by reason of its being identical to a denomination of another variety or by reason of  its differing from a denomination of the same variety; or (b)  an applicant for a Community plant variety right makes a new proposal for a variety  denomination unless he was required by the Office to do so or unless he pursued an application for  a Community plant variety right in accordance with Article 21 (3) of the Proceedings Regulation.
The Office shall not publish a proposal for variety denomination prior to the payment of a  surcharge levied in accordance with the provisions of the first subparagraph.
2.  The Office may levy a surcharge to the annual fee if it establishes that:
(a)  the holder has failed to pay the annual fee in accordance with Article 9 (2) and (3); or (b)  the variety denomination must be amended in the event of a prior conflicting right of a third  party, as laid down in Article 66 (1) of the Basic Regulation.
3.  The surcharges referred to in paragraphs 1 and 2 shall be levied in accordance with the rules  on working methods to be established pursuant to Article 36 (1) (d) of the Basic Regulation, shall  amount to 20  % of the fee concerned, subject to a minimum of ECU 100, and shall be due and payable  within one month of the date on which the Office issues a request.
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Derogations
1.  Notwithstanding Article 7, the formal date of application assigned  under Article 51 of the Basic Regulation shall remain valid in respect of all applications filed in  accordance with Article 116 (1) or (2) thereof if sufficient evidence is produced on 30 September  1995 at the latest that the applicant for the Community plant variety right carried out the acts  necessary for payment of the application fee.
2.  Notwithstanding Article 8 (5), an administrative fee of ECU 100 shall be paid where a technical  examination of the variety is carried out on the basis of the available findings from any  proceedings for the grant of a national plant variety right in accordance with Article 116 (3) of  the Basic Regulation. Such administrative fee shall be due on 30 November 1995 at the latest.
3.  Notwithstanding Article 8 (5), authorities before which proceedings for the grant of a national  plant variety right have been held may charge the applicant for a Community plant variety right a  fee for marking available the relevant documents under the conditions laid down in Article 93 (3)  of the Proceedings Regulation. Such fee shall not exceed the fee charged in the Member State  concerned for the transmission of an examination report from a testing authority in another  country; its payment shall be without prejudice to the payments to be made pursuant to paragraphs 1  and 2.
4.  Notwithstanding Article 8, a report fee of ECU 300 shall be due in the case of an examination  report referred to in Article 94 of the Proceedings Regulation within such time limit as the Office  shall specify.
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Entry into force
This Regulation shall enter into force on the day of its  publication in the Official Journal of the European Communities.
This Regulation shall be binding in its entirety and directly applicable in all  Member States.