Position: Administrative Services Manager
Category: Other
English level: upper
Years of experience: 3

ISO 14001
Green Lease
Reservation System
Smart Office
Company`s Relocation to Poland
Administrative Services Manager 
• Develop and maintain relationships with the 
landlord; lease agreement fulfillment and 
negotiation 
• Plan and manage long and short-term 
office maintenance, refurbishment, and 
renovations needs.
• Allocate and manage facility space for 
maximum efficiency; coordinate intra-office 
moves.
• Coordinate and manage the work of 
receptionists, driver, security, and cleaning 
personnel. Provide motivation and 
guidance to the team. Responsible for 
hiring and termination.
• Oversee the preparation, analysis, 
negotiation, and review of contracts related 
to the purchase of non-IT equipment, 
materials, furniture, supplies, products, or 
services. Obtain quotes and tenders from 
vendors and suppliers.
• Handle the acquisition, distribution, and 
storage of non-IT equipment, furniture, and 
supplies.
• Prepare and track office administrative 
budget, monitor expenses, and payments.
• Develop and implement cost reduction 
initiatives.
• Check completed work by contractors and 
vendors.
• Generate and present regular reports and 
reviews of facility-related initiatives.
• Handle employees’ facility and office 
supplies requests.
• Responsible for office fire/safety programs; 
ensure that protection systems/equipment 
are properly functioning.
• Being a part of Environmental 
Sustainability Team, obtaining ISO 14001 
Certificate (Environmental Health & Safety, 
Risk & Opportunity Assessment, Legal & 
Other Register, cooperation with an 
external auditor)
• Launch and support workplace reservation 
system
• Integration with Capgemini Group
Covid-19: introducing and maintaining rules 
for employee`s safety