Position: Head of Administration
Category: Other
English level: upper
Years of experience: 5


Head of Office Administration


In this role I’m responsible for offices 2000+ sq.m and travel related issues in UA\PL\LV:
setting-up and managing of the units’ employees (setting goals and tasks, control over execution thereof, feedback provision etc.)
budgeting and forecasting on a quarterly/yearly basis, control over its performance and optimization
optimizing and forming of the monthly cash flow process, analyzing of correlation with the budget for the relevant period;
searching and selecting office spaces, negotiating on reduce rental rates 
office opening- Ukraine and Poland
organizing full-cycle office set-up including total reconstruction, office design and space concept, office move process 
implementing a shared desk system
tendering 
negotiating with Suppliers, Landlords, Subleasers 
organizing of control over technical condition of office buildings, constructions and equipment, planning of control over maintenance and repair thereof.
Inventory
controlling over timely signing and processing of all OA agreements
purchasing furniture form China (stay-tables and ergonomic chairs)
Travel:	Lead and support the whole circle of international and domestic business trips arrangements for the employees according to the company's travel policy and for the visitors (visa support, travel tickets purchasing, accommodation arrangements, travel insurance etc.); Travel budget and payment management and control
Travel policy drafting and editing if necessary.