Position: Project Manager
Category: Support
English level: fluent
Years of experience: 4


AQUILA LEASING LIMITED
ADMIN & FACILITY MANAGER                                                          February 2022 till Date

Responsible for overall management of the company’s facilities; procurement processes and administrative function

•	Preparing plans for the purchase of equipment, services, and supplies.
•	Following and enforcing the company's procurement policies and procedures.
•	Reviewing, comparing, analyzing, and approving products and services to be purchased.
•	Managing inventories and maintaining accurate purchase and pricing records.
•	Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
•	Maintaining good supplier relations and negotiating contracts.
•	Researching and evaluating prospective suppliers.
•	Preparing budgets, cost analyses, and reports.
•	Ensure procurement and maintenance and upgrade overall facility as required.
•	Monitor facility usage, operations and equipment maintenance. 
•	Prepare and implement annual budget for building use and facility maintenance.
•	Update and maintain usage records and invoice clients accordingly.
•	Maintain accurate records of equipment functioning status and other systems in building.
•	Develop schedule for regular evaluation of facilities.
•	Participate in development of policies and procedures affecting usage supplies and facilities.
•	Ensure all equipment and other facilities are functioning well.
•	Develop monitoring systems or programs in institution to detect problems in initial stage.
•	Initiate interventions to solve problems in facilitie.
•	Reconciliation of facility maintenance cost
•	Prompt payment of invoices to vendors/supplie
•	Planning, organizing and controlling administrative functions to ensure efficiency and effectiveness.
•	Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
•	Management of office premises and environment and ensure adequate security for life and property.
•	Monitor and approve the format and quality of printing requirements for the company.
•	Maintains executive office supply inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
•	To oversee the company store and archive to ensure that the items in the store are safe, replenished and of good quality.