Position: Administrative director
Category: HR
English level: upper
Years of experience: 5

• Arrangement of the office moving process and office establishment process on a turn-key basis in Kyiv, russia, Romania (real estate research, communication with broker and landlords, planning, comparative analysis of location variants and cost expenses, cost calculation, search and communication with suppliers and contractors, renovation process, payments and document flow)

• Implementation of medical insurance from scratch, creation, and maintenance of the process;

• Arrangement of various company events offline (up to 200 people) and online (up tо 400 people), hybrid
Administrative management
• Office establishment, moving process and renovation arrangement on a turn-key basis (including planning and cost calculation);
• Real estate and office infrastructure management;
• Implementation of coworking approach;
• Implementation of medical insurance from scratch, creation, and maintenance of the process;
• Arrangement of outgoing trips (room reservations, tickets reservation, insurances, transfer within Ukraine and abroad);
• Group trips arrangement (within Ukraine and abroad);
• Arrangement of meet and hosting of customers / international guests (transportation and accommodation arrangement, entertainment program arrangement);
• Monitoring and analyzing costs and expenses to assist in budget preparation in accordance with actual office needs as well as needs of people, prioritization of requests;
• Liaising with financial department, legal department, HR department;
• Document flow, checking the correctness of the paperwork;
• Management of utilities, supplies, security, parking, and cleaning;
• Negotiation, and communication with landlords;
• Search, negotiation, and communication with vendors;
• internal and external logistics (documents, hardware, etc.);
• Taking part in branded merch production (planning, search, negotiation, and communication with vendors, payments, document flow);
• Branded stuff / presents logistics (within Ukraine and abroad).

Event management
- Arrangement of corporate events online and offline in Ukraine and abroad on a turnkey basis (independently and with the involvement of event agencies)
- Monthly arrangement of online and offline team-building events on a turnkey basis
- Initiation of the creative development and scripting of the events:
- Arrangement of group trips around Ukraine and abroad
- Creation and implementation of processes and company policies
- Annual and monthly planning of company and team events
- Budget planning, monitoring, and analysis, cost control, reporting
- Document flow, checking the correctness of the documents;
- Cost calculations, control of payments.
- Close communication with financial, administrative, marketing, HR departments, lawyers, and location managers.
- Search and negotiations with contractors (requests, tenders, task setting, and control)
- Planning and logistics of gifts and branded stuff in Ukraine and abroad (for teams, and clients)