Position: Administration
Category: HR
English level: fluent
Years of experience: 11


Main responsibilities on the position of Visa and Travel Manager:

• Leading the whole circle of international and domestic travel arrangements for the company’s employees (Visa processing, travel tickets purchasing, accommodation arrangements, travel insurance, transportation arrangements, providing relevant information);
• Travellers’ support during business trips (including rebooking of tickets, hotels, per-diem payment process etc.);
• 24/7 Emergency assistance;
• Providing financial and statistics reporting to Head of Travel & Concierge Team and company's Financial Department;
• Managing paper work (scanning, filing, mailing);
• Conducting researches on travel issues to find the optimal ways of costs savings;
• Tracking and updating all travel requests in Ciklum Service Desk (Jira, ERM, Navision systems).

Duties on the position of the Invoicing specialist (temporary position):
• Following and approval of the invoices in Navision system;
• Completing sheet reports;
• Providing financial statistics reporting to the Head of Facility Team and company’s Financial Department;
• Communication with suppliers (negotiations of rates of services provided and processing the agreement signing).