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Wedding ceremonies generally take place either outdoors, in pastoral settings, or indoors in a church of the bride and groom's choosing. Couples may have very specific locations in mind, or may only have a very general idea of a type of location, making your input critical. Indoor weddings need to be matched to the religion and specific denomination of the couple. You wouldn't want to book a protestant couple to be wed at a Catholic church, or the service would be somewhat surprising. In some cases, couples may want to be wed at other types of indoor venues, like a historical-register home, a local dining hall, or other aesthetically beautiful historical property. Outdoor weddings can take place at a variety of locations, including beaches, on private wooded properties, apple orchards, wineries, or even in State or National Parks. Talk to the couple about their ideal outdoor setting and come up with a variety of local options. Ideally, the property will also offer an indoor venue for the reception. Couples may have an idea of who they would like to perform the wedding, or they may not. Depending on where the wedding will be booked, you might have easy access to an officiant for the wedding in the minister at the specific church, or you may need to find one. Generally, the officiant will be chosen by the couple. If they have no leads, you might inquire about their religious background and call local churches, a magistrate or justice of the peace (which being civil is more legally binding than a religious ceremony) one to request a consultation with the couple, to select potential officiants. If the couple would like a certain relative or friend to officiate, you may need to guide them through the process of becoming an officiant if they're not already qualified to do so. Most wedding services involve some kind of music, and song selection and variety of performance can be an important way of adding pageantry and whimsy to the proceedings. It can be hard to know where to start for first-time couples, so it's important to have a good list of suggestions in terms of song and performance selection. String quartets and solo instrumentalists are probably the most common live-performance options for weddings, and many performers advertise their wedding performance services commercially. Recorded music is also a good and cheap option. Generally, a service will consist of prelude music, which is played during the procession, and then music played during the bride's arrival, which is generally "Bridal Chorus" by Wagner (commonly known as "Here comes the bride"). Other common wedding music includes instrumental versions of the following songs: Arlen & Harburg's "Somewhere Over the Rainbow" Handel's "Arrival of the Queen of Sheba" Mendelssohn's "Wedding March" Pachelbel's "Canon in D" Most weddings will have seasonal flowers that are professionally arranged by a local florist. It's a good idea to familiarize yourself with the florists in the area, as well as scout their wedding packages and pricing options to provide to the couple for selection. Discuss color schemes for the bridal party's attire with the couple, to help them decide on complementary color schemes for the floral arrangements. Wedding photographers aren't difficult to find, but it's a good idea to research all the available options and be able to provide a pricing guide for the couple to choose between. The quality of the photographers, the reliability of the photographer, and the professionalism are all important. Spend some time with representatives of each studio on the phone to get a sense of who does the best business, and recommend that photographer to the couple. It's important for the director to be familiar with the set-up of the location or locations that will be involved the day of the wedding. You need to make sure the caterers know where to be and when to be there, when the building opens up for business, and how much seating to prepare for. The rehearsal is when the bridal party does a quick run-through of the ceremony, mostly focusing on the processional. This can be a nerve-calmer for the couple, but it's most important for you in nailing the timing of everything and making sure that the wedding will get off without a hitch. It's your job to organize everyone with the officiant, coordinating the music and other scheduling concerns of the ceremony, if necessary. Practice the timing of sending party members down the aisle and ensure that each member knows exactly where to stand. Provide everyone with your cell phone number the day of the wedding to answer any last-minute problems that come up. Be available.
Scout appropriate locations. Secure an officiant. Suggest music options. Suggest florists and arrangements. Suggest photographers. Visit the wedding location prior to the wedding. Coordinate the rehearsal.