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Considering your business's needs, figure out roughly how big of an office you need. This will narrow down where to look when you're exploring your leasing options. Obviously, you need a rough sense of the number of offices you need. Also consider the type of work you'll be doing and how much of it occurs in the office itself. Some activities might require a large amount of personal space while others can be conducted in a smaller cubicle. Do not forget to consider conference rooms and other places to conduct meetings. Consider whether clients will be visiting the office; if not, you'll have a lower cost for fewer amenities. Be realistic when considering space. It's not a good idea to rent more space than you need. A larger amount of your limited resources will go into paying rent and you don't want to pay for unused space. If you anticipate expansion, a solid floor plan can help create a roomy environment even with limited floor space. You can also work something out in the lease that allows for expansion or relocation if your business begins to grow. You can't begin the process of leasing an office space without first creating a budget. In order to find listings in your price range, you need a solid sense of what that price range is. Consider moving expenses. If you need to move office equipment into the space, you'll likely have to pay for a moving service. Consider utilities. Things like gas and electric are often not included in office space leases. Try and estimate how much you might be paying per month. Some say to budge for $1.50 per square foot, but this depends on the age of the building. In old buildings, you might have to pay more. Once you find a few places of interest, you could request the landlord send you previous billing statements or provide you an estimate of utilities cost. You will also need to pay for Internet and phone. You can talk to providers to ask about monthly rates. Also, be sure to inquire as to installation costs in case you need additional equipment, such as a phone jack, installed in your office. You will need to pay insurance on the office space you rent. Most landlords require tenants pay a certain amount for insurance per month. Try to get a sense of the average insurance costs in the area. Maintenance and janitorial costs should also be taken into consideration. Not all office space leases cover maintenance issues, and if you want to hire a janitor you should get a sense of how much that employee will make per month. You might be a more self sufficient type of office, where cleaning is done by the staff. If so, take costs of supplies into consideration. You should narrow your search to a specific area that works for you and your employees. Have an area chosen before you begin looking through listings. There are three factors to consider when selecting location - your clients, your employees and the price. Make sure you select a place that is easily accessible to potential clients, does not inconvenience anyone working for you, and is still within your price range. Customer convenience and traffic patterns should be your biggest concern, as customers bring revenue. Find an area that's easy to get to driving or via public transportation and that's not off the beaten path or difficult to locate. Make sure you find a relatively safe neighborhood with a low crime rate. Also, people tend to flock to areas where a lot is going on. If you want to attract customers, aim for a place with coffee shops, restaurants, bars, and other establishments that attract crowds. This isn't an important factor if you're just using the the space as an office.
Figure out how much space you will need. Make a budget. Select an area.