Detailed Instructions: In this task, you are given text for US Congressional and California state bills, your task is to generate a summary for this bill.
Q: SECTION 1. SHORT TITLE.

This Act may be cited as the ''Preserving the American Historical
Record Act''.

SEC. 2. FINDINGS.

Congress finds the following:
(1) Much of the American historical record, such as
evidence of births, education, marriage, divorce, property
owned, obligations satisfied, and criminal conduct, is held at
the State and local level by organizations that preserve the
records that protect the rights of the Nation.
(2) The United States has recognized the importance of
history by its support of national institutions such as the
National Archives, the Library of Congress, and the Smithsonian
Institution. Yet, this support is not adequate to reach the
rest of the Nation's archives being held in State and local
historical societies, archives, and library history
collections.
(3) More resources need to be directed to State and local
organizations to ensure essential care of documents and
archival records in their many forms so that they can be
readily used by the people of this Nation.
(4) History connects people to community--whether the
community is a family, a neighborhood, a city, a State, or a
Nation. Connections to the past are essential to sustaining
democracy, educating students, creating a sense of place in
family and community, supporting information needs in business
and legal affairs, and making reasoned decisions about the
Nation's future direction.

SEC. 3. PURPOSES.

The purposes of this Act are--
(1) to protect historical records from harm, to prolong
their life, and to preserve them for public use, through the
use of electronic records initiatives and plans for disaster
preparedness, recovery, and other preservation activities;
(2) to use historical records in new and creative ways to
convey the importance of State, territorial, and community
history, including the development of teaching materials for
elementary, secondary, and postsecondary teachers, active
participation in National History Day, and support for lifelong
learning opportunities;
(3) to provide education and training to archivists and
others who care for historical records, ensuring that they have
the necessary knowledge and skills to fulfill their important
responsibilities; and
(4) to create a wide variety of access tools, including
archival finding aids, documentary editions, indexes, and
images of key records maintained on Internet websites of State
and local organizations.

SEC. 4. AUTHORITY TO MAKE GRANTS.

The Archivist shall make grants under this Act to States to carry
out programs consistent with the purposes of this Act.

SEC. 5. USE OF GRANT AMOUNTS.

(a) Requirements.--The Archivist may not award grants to any State
under this Act unless--
(1) the State agrees to use grant amounts only to carry out
programs consistent with the purposes of this Act;
(2) the State certifies the availability of State or
private funds, or an in-kind equivalent, equal to half the
amount of the grant to be awarded to the State; and
(3) the State ensures that grant amounts are used to
supplement, and not supplant, non-Federal funds that would
otherwise be available for those purposes.
(b) Additional Conditions.--The Archivist may require additional
terms and conditions in connection with the use of grant amounts
provided under this Act as the Archivist considers appropriate.

SEC. 6. STATE ALLOCATIONS.

(a) In General.--The Archivist shall award grant amounts under this
Act in accordance with this section.
(b) Calculation of Allocations.--The Archivist shall allocate funds
made available to carry out this Act to the States as follows:
(1) 10 percent of the total available funds divided equally
among the States.
(2) 82 percent of such funds allotted to the States on the
basis of their relative total population, adjusted every decade
based on the United States Census.
(3) 8 percent of such funds allotted to the States by
geographic size.
(c) State Grants.--From funds allocated under subsection (b), the
Archivist shall make grants to the State archival administrative agency
of each State.
(d) Reallocation.--The State archival administrative agency shall
return any funds received under subsection (c) that the State archival
administrative agency does not obligate within one year of receiving a
grant, and the Archivist shall reallocate such funds to the remaining
States in accordance with subsection (b).
(e) Consultation With State Archivists and Secretaries of State.--
In carrying out this section, the Archivist shall consult with State
archivists, State secretaries of state, or other appropriate State and
local officials who have administrative responsibilities for archival
functions.

SEC. 7. APPLICATION.

The Archivist may award grant amounts under this Act only to a
State that has submitted an application to the Archivist at such time,
in such manner, and containing such information as the Archivist may
require.

SEC. 8. REVIEW AND SANCTIONS.

(a) Annual Report by State.--Each State receiving funds under this
Act during a calendar year shall provide to the Archivist, no later
than January 31 of the following year, a report on activities supported
by such funds during the previous calendar year.
(b) Annual Review.--The Archivist shall review annually the report
provided by each State under subsection (a) to determine the extent to
which the State has complied with the provisions of this Act.
(c) Imposition of Sanctions.--The Archivist may impose sanctions on
any State for any failure to comply substantially with the provisions
of this Act. The Archivist shall establish the sanctions to be imposed
for a failure to comply substantially with the provisions of this Act.

SEC. 9. ANNUAL REPORT.

Not later than April 1 of each year, the Archivist shall submit to
the Committee on Homeland Security and Governmental Affairs of the
Senate and the Committee on Oversight and Government Reform of the
House of Representatives a report describing the activities carried out
under this Act and containing any related information that the
Archivist considers appropriate.

SEC. 10. DEFINITIONS.

In this Act:
(1) State.--The term ''State'' means each State, the
District of Columbia, Puerto Rico, the Virgin Islands, Guam,
American Samoa, and the Commonwealth of the Northern Mariana
Islands.
(2) Archivist.--The term ''Archivist'' means the Archivist
of the United States appointed under section 2103 of title 44,
United States Code.
(3) Historical record.--The term ''historical record''
means unpublished materials created or received by a person,
family, or organization, public or private, in the conduct of
their affairs that are preserved because of the enduring value
contained in the information they contain or as evidence of the
functions and responsibilities of their creator.
(4) State archivist.--The term ''State Archivist'' means
the individual mandated by law within each State with
responsibility for managing the archival records of State
government.
(5) State archival administrative agency.--The term ''State
archival administrative agency'' means the agency mandated by
law within each State with the responsibility for managing the
archival records of State government.

SEC. 11. REGULATIONS.

The Archivist shall prescribe any regulations necessary to carry
out this Act.

SEC. 12. AUTHORIZATION OF APPROPRIATIONS.

There is authorized to be appropriated to the Archivist $50,000,000
each fiscal year for 5 fiscal years, beginning with the first fiscal
year beginning after the date of the enactment of this Act, to make
grants under this Act.
A:
Preserving the American Historical Record Act - Requires the Archivist of the United States to make grants to states to: (1) protect historical records; (2) use such records in new and creative ways; (3) provide education and training to those who care for historical records; and (4) create a wide variety of access tools, including finding aids, documentary editions, indexes, and images of key records maintained on state and local organization websites.

Sets forth a formula for the allocation of grant funds to states. Requires the Archivist to consult with state archivists, state secretaries of state, or other appropriate state and local officials who have administrative responsibilities for archival functions.