Grant For Organizing Conference
Category: Education & Learning
Level: Central | State: All
Ministry: Ministry of Education

Details:
The scheme of "Grant for Organizing Conference (GOC)" is a grant scheme by the All India Council for Technical Education (AICTE), Department of Higher Education (DoHE). The scheme provides financial assistance to institutions for organizing conferences in various fields of technical education. Both Onsite Conferences and Online Conferences are supported. The objective is to promote high standards in technical education by way of extending opportunities to academicians and working professionals by providing a forum for sharing their knowledge, experiences, innovations, and inventions. **Expected Outcomes**
(a) Dissemination of knowledge and sharing of new innovative ideas among participants
and delegates from across the globe which would further help them in developing new ideas relevant to their research work.
(b) Awareness of the recent developments in the field.
(c) Publication of the papers in a high-impact journal.
(d) Novel ideas for impact on the UG/ PG student projects.
(e) New research areas or improvement in ongoing research.
(f) Ideas to create a roadmap for upcoming projects and possibilities for opening new avenues for research.
(g) Collaborations between institutions and industry.
(h) Learning of best practices.

Benefits:
Onsite Conference
National Level Conference:
 One-third of the total expenditure incurred on organizing the Conference is subject to a maximum of ₹ 3,00,000.
International Level Conference:
 One-third of the total expenditure incurred on organizing the Conference is subject to a maximum of ₹ 4,00,000.

Online Conference
 
(including e-Conference, Virtual Conference, web-conference, and Digital Conference)
National/ International Level Conference:
 One-third of the total expenditure incurred on organizing the online Conference is subject to a maximum of ₹ 50,000.

The disbursement of the Funds is on a reimbursement basis after the successful completion of the conference and submission of requisite documents by the institute.

Eligibility Criteria:
(a) AICTE-approved institute with at least 8 years of existence.
(b) Coordinator must:

- (i) be a full-time regular Associate Professor or Professor or a senior faculty with at least 10-year experience in teaching and research with publications and


- (ii) have organized at least three conferences if applying for an international conference and one conference if applying for the national conference.

(c) Institute should also identify a Co-coordinator who must be a faculty with 

- (i) at least 7 years of experience in teaching and research and


- (ii) have organized at least one conference if applying for an international conference.

(d) The department organizing the conference should preferably be NBA accredited.
(e) Weightage will be given to conferences supported by organizations (working on the theme of the conference) like:

- (i) leading professional bodies like IEEE/ ASME/ ASCE etc.
- (ii) reputed organizations/ departments/ technical universities etc.
- (iii) industry/ industry associations/ R&D labs etc. **Terms and Conditions -** **For the Coordinator:**
(a) The approved Onsite Conference is required to be conducted within twelve months and the Online Conference within six months, from the date of receipt of the sanction letter from AICTE.
(b) At least 15% and 25% participation from other states is a must for onsite conferences and online conferences respectively.
(c) Papers from the host institution should not be more than 10% of the total papers.
(d) Coordinator will maintain an electronic record of papers, participants, their institution & their location, to ensure that norms of Pan-India participation, overseas participants in International Conferences, and papers from local faculty, are adhered to and also shared with AICTE.
(e) Coordinator should maintain a web page for the Conference on the institute’s website.
(f) The academic background of the coordinator, co-coordinator, and paper presenters must be in conformity with the theme of the proposed conference. **For the institution:**
(a) Institute will be eligible to receive the grant for Conference once in two years.
(b) Any change in the program for holding the Conference, change of Coordinator name, and Venue/ date would require prior approval of the council, failing which the offer for the grant already issued would be treated as automatically withdrawn.
(c) The institution is required to post the link of funding schemes of AICTE on its website and conference webpage. **Fund utilization:**
(a) 10% of the funds sanctioned by AICTE should be utilized for a registration fee of participants belonging to the SC/ST category.
(b) Funds once released/ sanctioned for organizing the particular Conference cannot be utilized for any other program/ conference.
(c) In case the conference is canceled, it must be informed to AICTE immediately. **Use of Logo of AICTE:**
(a) Wherever online information regarding a conference is displayed, the AICTE logo must be prominently displayed.
(b) All publicity materials/ advertisements/ brochures/ invitation cards/ any other collaterals/ event backdrop etc. related to the conference, must carry AICTE logo.
(c) The Conference venue in terms of stage backdrop/ podium must prominently display the AICTE logo.