U.S. Department of Justice
Federal Bureau of Prisons
PROGRAM STATEMENT
OPI
CPD/CSB
NUMBER
5267.09
DATE
December 10, 2015

Visiting Regulations
/s/
Approved: Charles E. Samuels, Jr.
Director, Federal Bureau of Prisons
1. PURPOSE AND SCOPE
§540.40. Purpose and scope.
The Bureau of Prisons encourages visiting by family, friends, and community
groups to maintain the morale of the inmate and to develop closer relationships
between the inmate and family members or others in the community. The Warden
shall develop procedures consistent with this rule to permit inmate visiting. The
Warden may restrict inmate visiting when necessary to ensure the security and
good order of the institution.
Due to practical considerations and the different characteristics of institutions, certain limitations
and controls must be established in developing and administering visiting regulations. The
extent of these limitations will vary with each institution, and are recognized as reasons upon
which visiting restrictions may be based. These limitations will be specified in the Institution
Supplement.
The Warden has the authority to restrict or suspend an inmate’s regular visiting privileges
temporarily when there is reasonable suspicion that the inmate has acted in a way that would
indicate a threat to the good order or security of the institution. Ordinarily, the duration of the
restriction or suspension should be limited to the time required to investigate and complete the
discipline process.
Federal Regulations from 28 CFR are shown in this type.
Implementing instructions are shown in this type.

Reasonable suspicion exists when reliable information and/or facts are presented to the Warden
that the inmate is engaged, or attempting to engage, in criminal or other prohibited behavior.
Reasonable suspicion must be directed to the inmate(s)/visitor(s) in question.
In determining reasonable suspicion, staff should consider whether the available information
could reasonably lead a person with correctional experience to suspect that the inmate is engaged
in criminal or other prohibited behavior. (See Section 13.c. of this Program Statement for
reference to inmates in detention or segregation status.)
a. Summary of Changes. This re-issuance incorporates the following modifications:
Policy Rescinded
P5267.08
Visiting Regulations (5/11/2006)
■ Guidelines for Walsh Act assignments added.
■ Clarified language for Minister of Record.
b. Program Objectives. The expected results of this program are:
■ All inmates will be permitted visits by family, friends, and community groups consistent with
the security and orderly running of the institution.
■ A record of visitors will be maintained for all inmates.
■ A visiting schedule will be established for all institutions.
■ Procedures to monitor all visiting areas will be established to prevent the passage of
contraband and to ensure the security and good order of the institution.
c. Institution Supplement. Each institution will develop local procedures and guidelines
required to administer this Program Statement. The institution will involve the Regional Office,
Correctional Services Administrator, in developing the Institution Supplement.
The Institution Supplement must be available in English and Spanish.
The Institution Supplement will include, at a minimum, the following considerations:
■ The visiting schedule for the institution, including all of its components (satellite camp, jail,
etc.), if they differ.
■ Holdover visiting procedures (time frame for approval; who is permitted to visit, etc.).
■ Procedures addressing special visitors (i.e., minister of record and clergy visits).
■ Procedures for disapproving proposed visitors.
■ Procedures for approving any exception to the prior relationship requirement.
P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

2

■ The method by which staff will make written guidelines available to visitors.
■ Limitations specific to the institution (e.g., visiting space, frequency of visits, number of
visitors).
■ Identify staff responsible for arranging and supervising special visits.
■ Procedures to maintain a record of visitors for each inmate.
■ Procedures for a backup system to the computer visiting program.
■ Facility address/phone number, directions to the facility, and information about local
transportation.
■ Days and hours of visitation.
■ Approved dress code.
■ Identification requirements for visitors.
■ Items authorized in the visiting room.
■ Special rules for children.
■ Authorized items that visitors may bring to give to the inmate, if applicable.
■ Special visit requirements.
■ Procedures for storing items not authorized in the visiting room (cellphones, car keys,
handbags, etc.).
■ Visiting procedures for inmates assigned to the Special Housing Unit.
■ Visiting procedures for inmates hospitalized in the community.
■ Procedures for child areas (i.e., whether inmates are permitted in areas designated for
children).
■ The size and quantity of any clear plastic container/bag used to carry authorized items into a
visiting room.
■ Procedures for the use of non-contact visiting areas (if available).
■ Procedure to ensure the maximum capacity of the visiting room is not exceeded (i.e., early
termination due to overcrowding).
■ Procedures addressing frequency of changes to the inmate(s) Visiting List.
■ Procedures addressing supervision of inmates convicted of a Walsh Act offense involving a
minor.
2. PRETRIAL/HOLDOVER/DETAINEE PROCEDURES
The procedures specified in this Program Statement apply to all inmates housed in Bureau
institutions. Refer to the Program Statement Pretrial Inmates for specific information regarding
pretrial inmates.

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

3

3. VICTIM/WITNESS CASES
Refer to the Program Statement Victim and Witness Notification for procedures when a
Victim/Witness Program (VWP) inmate requests to place a victim or witness on his/her visiting
list.
4. WITSEC INMATE
Refer to the Program Statement Central Inmate Monitoring System Operations Manual
(Sensitive But Unclassified) for procedures when an inmate in the Witness Security Program
(WITSEC) requests to place an individual on his/her visiting list.
5. VISITING FACILITIES
§540.41. Visiting facilities.
The Warden shall have the visiting room arranged so as to provide adequate
supervision, adapted to the degree of security required by the type of institution.
The Warden shall ensure that the visiting area is as comfortable and pleasant as
practicable, and appropriately furnished and arranged. If space is available, the
Warden shall have a portion of the visiting room equipped and set up to provide
facilities for the children of visitors.
a. Institutions of minimum and low security levels may permit visits beyond the
security perimeter, but always under supervision of staff.
b. Institutions of medium and high security levels, and administrative institutions
may establish outdoor visiting, but it will always be inside the security perimeter
and always under supervision of staff.
Reasonable accommodations should be made to ensure that all parts of the visiting area
accessible to the public are also accessible to visitors and inmates with disabilities.
6. VISITING TIMES
§540.42 Visiting times.
a. Each Warden shall establish a visiting schedule for the institution. At a
minimum, the Warden shall establish visiting hours at the institution on
Saturdays, Sundays, and holidays. The restriction of visiting to these days may
P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

4

be a hardship for some families and arrangements for other suitable hours shall
be made to the extent practicable. Where staff resources permit, the Warden may
establish evening visiting hours.
b. Consistent with available resources, such as space limitations and staff
availability, and with concerns of institution security, the Warden may limit the
visiting period. With respect to weekend visits, for example, some or all inmates
and visitors may be limited to visiting on Saturday or on Sunday, but not on both
days, in order to accommodate the volume of visitors. There is no requirement
that every visitor has the opportunity to visit on both days of the weekend, nor
that every inmate has the opportunity to have visits on both days of the weekend.
To the extent practicable, and consistent with available resources and concerns for institution
security, the Warden is encouraged to establish visiting and/or attempt to accommodate a visitor
who can only visit on a specific weekend day.
7. FREQUENCY OF VISITS AND NUMBER OF VISITORS
§540.43. Frequency of visits and number of visitors.
The Warden shall allow each inmate a minimum of four hours visiting time per
month. The Warden may limit the length or frequency of visits only to avoid
chronic overcrowding. The Warden may establish a guideline for the maximum
number of persons who may visit an inmate at one time, to prevent overcrowding
in the visiting room or unusual difficulty in supervising a visit. Exceptions may
be made to any local guideline when indicated by special circumstances, such as
distance the visitor must travel, frequency of the inmate’s visits, or health
problems of the inmate or visitor.
The Warden may establish a limit, consistent with available resources, on the number of visits an
inmate may receive and/or the number of visiting hours (in excess of four) allotted to the inmate
each month. Due to space limitations, limits on visiting may be necessary when an inmate has
numerous regular visitors living in the vicinity of the institution.
Where facilities permit, the Warden may allow family groups to visit. The Warden may also
authorize special visits to accommodate unique circumstances (e.g., a person traveling a long
distance to visit, a person visiting a hospitalized inmate).

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

5

8. REGULAR VISITORS
§540.44. Regular visitors.
An inmate desiring to have regular visitors must submit a list of proposed visitors
to the designated staff. See §540.45 for qualification as special visitor. Staff are
to compile a visiting list for each inmate after suitable investigation in accordance
with §540.51(b) of this part. The list may include:
§540.51(b) refers to Section 14.b. of this Program Statement.
a. Members of the Immediate Family. These persons include mother, father,
step-parents, foster parents, brothers and sisters, spouse, and children. These
individuals are placed on the visiting list, absent strong circumstances that
preclude visiting.
The word “spouse” includes a common-law relationship that has been previously established in a
state that recognizes such a status. In states that do not, a common-law relationship is not
considered “immediate family.” For determination of applicable state laws, the Regional
Counsel should be consulted. Failure to obtain acknowledgment of parent or legal guardian may
preclude the addition of children to the visiting list. When deemed appropriate, background
checks may also be completed on immediate family members. For determination of applicable
state laws, the Regional Counsel should be consulted.
b. Other Relatives. These persons include grandparents, uncles, aunts, in-laws,
and cousins. They may be placed on the approved list if the inmate wishes to
have visits from them regularly and if there exists no reason to exclude them.
c. Friends and Associates. The visiting privilege ordinarily will be extended to
friends and associates having an established relationship with the inmate prior to
confinement, unless such visits could reasonably create a threat to the security
and good order of the institution. Exceptions to the prior relationship rule may be
made, particularly for inmates without other visitors, when it is shown that the
proposed visitor is reliable and poses no threat to the security or good order of
the institution.
Regardless of the institution’s security level, the inmate must have known the proposed visitor(s)
prior to incarceration. The Warden must approve any exception to this requirement.

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

6

See Section 14.b.(2) of this Program Statement regarding background investigations for
proposed visitors.
Ordinarily, an inmate’s visiting list should not list more than 10 friends and associates. The
Warden may make an exception to this provision when warranted.
Under 18 U.S.C. § 3582(d), which applies to offenses committed on or after November 1, 1987,
“The court, in imposing a sentence to a term of imprisonment upon a defendant convicted of
a felony set forth in chapter 95 (racketeering) or 96 (racketeer influenced and corrupt
organizations) of this title or in the Comprehensive Drug Abuse Prevention and Control Act
of 1970 (21 U.S.C. 801 et seq.), or at any time thereafter upon motion by the Director of the
Bureau of Prisons or a United States attorney, may include as a part of the sentence an order
that requires that the defendant not associate or communicate with a specified person, other
than his attorney, upon a showing of probable cause to believe that association or
communication with such person is for the purpose of enabling the defendant to control,
manage, direct, finance, or otherwise participate in an illegal enterprise.”
Consultation with the Regional Counsel may be necessary to determine this provision’s
applicability to a specific case(s).
d. Persons with Prior Criminal Convictions. The existence of a criminal
conviction alone does not preclude visits. Staff shall give consideration to the
nature, extent, and recentness of convictions, as weighed against the security
considerations of the institution. Specific approval of the Warden may be
required before such visits take place.
Ordinarily, staff should obtain written authorization from the appropriate Federal or state
probation/parole official prior to approving visitation privileges for an individual on probation,
parole, or supervised release. A copy of this authorization will be maintained in section 2 of the
Privacy Folder in the Inmate Central File.
See Section 14.b.(2) of this Program Statement regarding background investigations for
proposed visitors.
e. Children Under Sixteen. Children under the age of 16 may not visit unless
accompanied by a responsible adult. Children shall be kept under supervision of
a responsible adult or a children’s program. Exceptions in unusual
circumstances may be made by special approval of the Warden.

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

7

The signature of a parent or legal guardian on the Visitor Information form (BP-A0629) is
necessary to process a request for an applicant under 18 years of age. Ordinarily, completing the
questionnaire portion of this form (items 1 through 14) is not required if such an applicant is a
verified immediate family member of the requesting inmate.
In unusual circumstances, the Warden, after consultation with Regional Counsel, may make
exceptions to the requirement for acknowledgment by parent or legal guardian.
9. QUALIFICATION AS SPECIAL VISITOR
§540.45. Qualification as special visitor.
Persons in the categories listed in this section may qualify as special visitors
rather than as regular visitors. Visits by special visitors ordinarily are for a
specific purpose and ordinarily are not of a recurring nature. Except as specified,
the conditions of visiting for special visitors are the same as for visitors.
a. Business Visitor. Except for pretrial inmates, an inmate is not permitted to
engage actively in a business or profession. An inmate who was engaged in a
business or profession prior to commitment is expected to assign authority for
the operation of such business or profession to a person in the community.
Pretrial inmates may be allowed special visitors for the purpose of protecting the
pretrial inmate’s business interests. In those instances where an inmate has
turned over the operation of a business or profession to another person, there
still may be an occasion where a decision must be made which will substantially
affect the assets or prospects of the business. The Warden accordingly may
permit a special business visit in such cases. The Warden may waive the
requirement for the existence of an established relationship prior to confinement
for visitors approved under this paragraph.
b. Consular Visitors. When it has been determined that an inmate is a citizen of a
foreign country, the Warden must permit the consular representative of that
country to visit on matters of legitimate business. The Warden may not withhold
this privilege even though the inmate is in disciplinary status. The requirement
for the existence of an established relationship prior to confinement does not
apply to consular visitors.
c. Representatives of Community Groups. The Warden may approve visits on a
recurring basis to representatives from community groups (for example, civic,
volunteer, or religious organizations) who are acting in their official capacity.
P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

8

These visits may be for the purpose of meeting with an individual inmate or with a
group of inmates. The requirement for the existence of an established
relationship prior to confinement for visitors does not apply to representatives of
community groups.
d. Clergy, Former or Prospective Employers, Sponsors, and Parole Advisors.
Visitors in this category ordinarily provide assistance in release planning,
counseling, and discussion of family problems. The requirement for the
existence of an established relationship prior to confinement for visitors does not
apply to visitors in this category.
The following processing procedures apply to ministers of record and clergy:
(1) Minister of Record. An inmate wanting to receive visits from his/her minister of record
must submit a written request to the Chaplain. Upon approval, unit staff add the name and title
(minister of record) to the inmate’s visitor list.
An inmate may only have one minister of record on his/her visiting list at a time. The addition of
the minister of record will not count against the total number of authorized regular visitors an
inmate is allowed to have on his/her visiting list, and will not count against the total number of
social visits allowed.
(2) Clergy. Visits from clergy (other than the minister of record) will be in accordance with the
general visitor procedures, and will count against the total number of regular visits allowed.
Ordinarily, clergy visits will not be accommodated unless requested by the inmate. However,
the Chaplain may approve a visitation request initiated by the clergy if the inmate wishes to visit
with the clergy.
Clergy/minister of record visits will be accommodated in the visiting room during regularly
scheduled visiting hours and, to the extent practicable, in an area of the visiting room that
provides a degree of separation from other visitors. If a private area is not available, the visit
may be rescheduled.
The Warden may establish a limit to the number of minister of record and clergy visits an inmate
receives each month, consistent with available resources. However, during times of personal or
family emergencies, an inmate will be authorized a visit from his/her minister of record. Refer to
the Program Statement Religious Beliefs and Practices for additional information regarding
minister of record and clergy.

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

9

10. ATTORNEY VISITS
§540.46. Attorney Visits.
Requirements for attorney visits are governed by the provisions on inmate legal
activities (see §543.12 through 543.16 of this chapter). Provisions pertinent to
attorney visits for pretrial inmates are contained in §551.117 of this chapter.
§ 543.12 through 543.16 refers to the Program Statement Inmate Legal Activities. §551.117
refers to the Program Statement Pretrial Inmates.
Staff may not subject visits between an attorney and an inmate to auditory supervision. To the
extent practicable, attorney visits, for both pretrial and sentenced inmates, are to take place in a
private conference room. However, areas designated for attorney visits will be arranged so as to
provide adequate unobstructed visual supervision.
Where such a room is not available, the attorney visit may occur in a regular visiting room,
provided the inmate and the inmate’s attorney have a degree of separation from other visitors.
Occasionally, a situation may arise when a private area or conference room is not available, and
the attorney does not wish to meet in a regular visiting room. When this occurs, the attorney
may reschedule the visit. Refer to the Program Statement Inmate Legal Activities for additional
information on processing legal visits.
11. MEDIA VISITS
§540.47. Media visits.
Requirements for media visits are governed by the provisions on contact with
news media (see subpart E of this part). A media representative who wishes to
visit outside his or her official duties, however, must qualify as a regular visitor
or, if applicable, a special visitor.
[Section §540.48 is removed and reserved.]

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

10

12. TRANSPORTATION ASSISTANCE
§540.49. Transportation assistance.
The Warden shall ensure that directions for transportation to and from the
institution are provided for the approved visitor (see §540.51(b)(4)). Directions for
transportation to and from the institution and pay phone service, with commercial
transportation phone numbers posted, are also to be made available at the
institution to assist visitors.
If pay phone service is not available, the visitor is to ensure transportation is arranged prior to the
visit.
§540.51(b)(4) refers to Section 14.b.(4) of this Program Statement.
13. VISITS TO INMATES NOT IN REGULAR POPULATION STATUS
§540.50 Visits to inmates not in regular population status.
a. Admission and Holdover Status. The Warden may limit to the immediate
family of the inmate visits during the admission-orientation period or for
holdovers where there is neither a visiting list from a transferring institution nor
other verification of proposed visitors.
b. Hospital Patients
(1) When visitors request to see an inmate who is hospitalized in the institution,
the Chief Medical Officer (or, in his absence, the Health Services Administrator),
in consultation with the Captain, shall determine whether a visit may occur, and if
so, whether it may be held in the hospital.
When a visit is denied because the inmate is suffering from an infectious disease, is in a
psychotic or emotional episode that makes a visit inadvisable, or is otherwise not in a condition
to see visitors, the situation is to be carefully and sensitively explained to the approved visitor.
Notification to the visitor will be addressed in the Institution Supplement. Documentation is
maintained in section 2 of the Privacy Folder in the Inmate Central File.
Inmates with medical conditions will be reviewed by the Chief Medical Officer or, in his/her
absence, the Health Services Administrator, in consultation with the Captain, to determine

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

11

whether visiting will be permitted. Visiting procedures for inmates with medical conditions will
be addressed in the Institution Supplement.
(2) Visits to inmates hospitalized in the community may be restricted to only the
immediate family and are subject to the general visiting policy of that hospital.
c. Detention or Segregation Status. Ordinarily, an inmate retains visiting
privileges while in detention or segregation status. Visiting may be restricted or
disallowed, however, when an inmate, while in detention or segregation status, is
charged with, or has been found to have committed, a prohibited act having to do
with visiting guidelines or has otherwise acted in a way that would reasonably
indicate that he or she would be a threat to the orderliness or security of the
visiting room.
Loss of an inmate’s visiting privileges for other reasons may not occur unless the
inmate is provided a hearing before the Discipline Hearing Officer (DHO) in
accordance with the provisions of §541.17 of this chapter, following those
provisions which are appropriate to the circumstances, which results in a finding
by the DHO that the inmate committed a prohibited act and that there is a lack of
other appropriate sanctions or that imposition of an appropriate sanction
previously has been ineffective.
The Unit Discipline Committee (UDC) may not impose a loss of visiting privileges
for inmates in detention or segregation status. The provisions of this paragraph
(c) do not interrupt or delay a loss of visiting sanction imposed by the UDC or
DHO prior to the inmate’s placement in detention or segregation status.
§541.17 refers to the Program Statement Inmate Discipline Program.
Ordinarily, an inmate in administrative detention or disciplinary segregation status may receive
visits in accord with the same rules and regulations that apply to general population inmates,
providing such visits do not pose a threat to the security or orderly operation of the institution.
In such cases, the Warden may authorize special visiting procedures to preclude such a threat.
Refer to the Program Statement Inmate Discipline Program for information regarding loss of
visiting privileges resulting from disciplinary action.

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

12

14. PROCEDURES
§540.51 Procedures.
a. Responsibility. The Warden of the institution shall establish and enforce local
visiting guidelines in accordance with the rules and regulations of the Bureau of
Prisons.
Ordinarily, the Captain is responsible for the visiting room’s appearance/operation and the
training of visiting room officers.
b. Preparation of the List of Visitors.
(1) Staff shall ask each inmate to submit during the admission-orientation
process a list of proposed visitors. After appropriate investigation, staff shall
compile a visiting list for each inmate and distribute that list to the inmate and the
visiting room officer.
An inmate will be provided written material on the institution’s visiting procedures during the
intake screening process. At a minimum, the information will include the following:
■ Facility address/phone number, directions to the facility, and information about local
transportation.
■ Days and hours of visitation.
■ Approved dress code.
■ Identification requirements for visitors.
■ Items authorized in the visiting room.
■ All authorized items entering the visiting room must be carried in a clear plastic container.
■ Special rules for children.
■ Authorized items that visitors may bring to give to the inmate, if applicable.
■ Special visit requirements.
The initial visiting list is prepared and distributed as soon as practicable after receiving the
required information to process the visiting list. This list identifies immediate family members
approved to visit the inmate. Additional family members and friends may be added following
the completion of an appropriate investigation.
Visiting privileges for a minister of record must be submitted directly to the Chaplaincy Services
Department for review and approval/denial.

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

13

Whenever a person is deleted from or added to an inmate's visitor list, staff update the list as
soon as possible to reflect the change. A copy of the most current approved visiting list will be
placed in section 3 of the Inmate Central File.
Likewise, if an inmate elects not to have any visitors, he/she will be asked to sign a visiting list
indicating no visitors are requested. This form is filed in section 3 of the Inmate Central File.
(2) Staff may request background information from potential visitors who are not
members of the inmate's immediate family, before placing them on the inmate's
approved visiting list. When little or no information is available on the inmate's
potential visitor, visiting may be denied, pending receipt and review of necessary
information, including information which is available about the inmate and/or the
inmate's offense, including alleged offenses.
The Visitor Information form (BP-A0629) is used to request background information and obtain
the visitor’s consent to release information. This form will be filed in section 2 of the Privacy
Folder in the Inmate Central File.
Regardless of the institution’s security level, staff should obtain background information on
potential visitors, to include Minister of Record. This is required in the Medium, High, and
Administrative institutions due to their greater security needs. The Warden or designee may
make an exception to this procedure when warranted.
Staff in institutions housing pretrial offenders are strongly encouraged to complete a background
check (NCIC) on potential visitors due to limited information received on these individuals.
Background checks may also be completed on immediate family members.
If the background information reveals that visitation privileges for the individual would present
security concerns or disrupt the orderly running of the institution, the Warden may deny visiting
privileges. Documentation reflecting this decision should be maintained in section 2 of the
Privacy Folder in the Inmate Central File.
Refer to the Program Statement Pretrial Inmates for additional information on visiting
procedures for pretrial inmates.
(3) If a background investigation is necessary before approving a visitor, the
inmate shall be held responsible for mailing a release authorization to the
proposed visitor. That form must be signed and returned to staff by the proposed
visitor prior to any further action regarding visiting. Upon receipt of the

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

14

authorization form, staff may then forward a questionnaire, along with the release
authorization, to the appropriate law enforcement or crime information agency.
The inmate is to mail the BP-A0629 to his/her proposed visitor(s). The proposed visitor must
complete this form and mail it directly to the unit staff member responsible for processing the
inmate's visiting list. Staff should advise the inmate to provide his/her proposed visitor with the
staff member’s name and address.
If necessary, staff will either send the Request for Conviction Information form (BP-A0311) to
the appropriate law enforcement agency to gather additional background information or
complete a background check using the National Crime Information Center (NCIC).
Visitor Information forms, Request for Conviction Information forms, and NCIC background
information will be maintained in section 2 of the Privacy Folder of the Inmate Central File.
Ordinarily, when an inmate transfers from one institution to another, staff need not reapprove the
visitors already contained on the inmate’s visiting list. However, staff should review the visiting
list to ensure the approved visitors are still appropriate. When possible, the unit team should be
consulted prior to approval of a visitor not on the inmate’s approved visiting list.
(4) Staff shall notify the inmate of each approval or disapproval of a requested
person for the visiting list. Upon approval of each visitor, staff shall provide the
inmate with a copy of the visiting guidelines and with directions for
transportation to and from the institution. The inmate is responsible for notifying
the visitor of the approval or disapproval to visit and is expected to provide the
approved visitor with a copy of the visiting guidelines and directions for
transportation to and from the institution. The visiting guidelines shall include
specific directions for reaching the institution and shall cite 18 U.S.C. 1791, which
provides a penalty of imprisonment for not more than twenty years, a fine, or both
for providing or attempting to provide to an inmate anything whatsoever without
the knowledge and consent of the Warden.
Refer to the Program Statement Searching, Detaining, or Arresting Visitors to Bureau
Grounds and Facilities for information regarding contraband warning signs.
(5) An inmate’s visiting list may be amended at any time in accordance with the
procedures of this section.

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

15

c. Verification of Special Visitor Credentials. Staff must verify the qualifications
of special visitors. Staff may request background information and official
assignment documentation from the potential visitor for this purpose.
d. Identification of Visitors. Staff shall verify the identity of each visitor (through
driver's license, photo identification, etc.) prior to admission of the visitor to the
institution.
Photo Identification must be a valid state or government-issued photo identification.
Visitors under the age of 16 who are accompanied by a parent or legal guardian are exempt from
this provision.
e. Notification to Visitors. Staff shall make available to all visitors written
guidelines for visiting the institution. Staff shall have the visitor sign a statement
acknowledging that the guidelines were provided and declaring that the visitor
does not have any article in his/her possession which the visitor knows to be a
threat to the security of the institution. Staff may deny the visiting privilege to a
visitor who refuses to make such a declaration.
Visiting room staff are to make the institution’s written guidelines for visiting available to
visitors. The Notification to Visitor form (BP-A0224) may be retrieved via the Sallyport
Policy/Forms page.
f. Searching Visitors. Staff may require a visitor to submit to a personal search,
including a search of any items of personal property, as a condition of allowing or
continuing a visit.
Refer to the Program Statement Searching, Detaining, or Arresting Visitors to Bureau
Grounds and Facilities for additional instructions on this subject.
g. Record of Visitors. The Warden shall maintain a record of visitors to each
inmate. The visitor’s signature may be required on that record and shall be
required on at least one visiting log or record maintained by the institution.
h. Supervision of Visits. Staff shall supervise each inmate visit to prevent the
passage of contraband and to ensure the security and good order of the
institution. The Warden may establish procedures to enable monitoring of the
visiting area, including restrooms located within the visiting area. The Warden
must provide notice to both visitors and inmates of the potential for monitoring
P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

16

the visiting area. The Warden may monitor a visitor restroom within the visiting
area when there is reasonable suspicion that a visitor and/or an inmate is
engaged, or attempting or about to engage, in criminal behavior or other
prohibited behavior.
Visitor restrooms may be monitored physically only with the Warden’s written approval, and
only after it is determined that there is a reasonable suspicion that the visitor or inmate is
engaged, or attempting to engage, in a criminal activity or other prohibited behavior.
Physical monitoring should be conducted by a person of the same sex as the visitor using the
restroom. Other restrooms may be inspected and monitored as needed for security purposes.
Refer to the Program Statement Searching, Detaining, or Arresting Visitors to Bureau
Grounds and Facilities for further information regarding “reasonable suspicion.”
(1) The visiting room officer shall ensure that all visits are conducted in a quiet,
orderly, and dignified manner. The visiting room officer may terminate visits that
are not conducted in the appropriate manner. See 28 CFR §541.12, item 5, for
description of an inmate's responsibility during visits.
§541.12 refers to the Program Statement Inmate Discipline Program. When terminating a
visit, visiting room officers should consult with the Lieutenant or Institution Duty Officer.
(2) Staff shall permit limited physical contact, such as handshaking, embracing,
and kissing, between an inmate and a visitor, unless there is clear and convincing
evidence that such contact would jeopardize the safety or security of the
institution. Where contact visiting is provided, handshaking, embracing, and
kissing are ordinarily permitted within the bounds of good taste and only at the
beginning and at the end of the visit. The staff may limit physical contact to
minimize opportunity for the introduction of contraband and to maintain the
orderly operation of the visiting area.
An inmate who has been approved for, and is awaiting placement in the ADX-Florence Control
Unit, may be limited to non-contact visits.
(3) The visiting room officer may not accept articles or gifts of any kind for an
inmate, except packages which have had prior approval by the Warden or a
designated staff member.

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

17

All authorized items entering the visiting room must be carried in a clear plastic container/bag.
An inmate’s visitor may not leave money with any staff member for deposit in the inmate’s
commissary account. Refer to the Program Statement Trust Fund/Deposit Fund Manual for
additional information on accepting packages.
(4) The visiting room officer shall be aware of any articles passed between the
inmate and the visitor. If there is any reasonable basis to believe that any item is
being passed which constitutes contraband or is otherwise in violation of the law
or Bureau regulations, the visiting room officer may examine the item.
An Associate Warden, the Institution Duty Officer, or the Captain will be notified in such cases.
15. PENALTY FOR VIOLATION OF VISITING REGULATIONS
§540.52 Penalty for violation of visiting regulations.
Any act or effort to violate the visiting guidelines of an institution may result in
disciplinary action against the inmate, which may include the denial of future
visits, possibly over an extended period of time. Moreover, criminal prosecution
may be initiated against the visitor, the inmate, or both, in the case of criminal
violations.
In an effort to eliminate the introduction of drugs and drug paraphernalia into Bureau
institutions, the Bureau will seek criminal prosecution against visitors who participate in
contraband violations. Additionally, as a disincentive for inmates found guilty of these
violations, the Discipline Hearing Officer (DHO) or Unit Discipline Committee (UDC) may
impose the loss of visiting privileges as a sanction.
Refer to the Program Statement Inmate Discipline Program for information regarding loss of
visiting privileges resulting from disciplinary action.
16. WALSH ACT REQUIREMENTS
The Unit Team will evaluate all inmates on their caseload and all incoming inmates to determine
if they have an inmate who has been convicted of a sex offense involving a minor (WA CONV).
Any inmate fitting this criterion will have the following annotation placed in the visiting program
under the comments section: “this inmate was convicted of a sex offense involving a minor.”

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

18

Any inmate identified as having a Walsh Act assignment involving a minor will have his/her
visits closely monitored. Specific procedures will be determined locally by the Warden.
17. VISITING REGULATIONS REGARDING PETS
Visitors are precluded from bringing animals on to institutional grounds, except for animals that
assist persons with disabilities. The visitor must provide staff with certification that the animal is
trained for that purpose.
18. AGENCY ACA ACCREDITATION PROVISIONS
■ American Correctional Association 4th Edition Standards for Adult Correctional Institutions:
4-4156, 4-4267, 4-4285, 4-4498, 4-4499, 4-4499-1, 4-4500, 4-4501, 4-4503, and 4-4504.
■ American Correctional Association 4th Edition Performance- Based Standards for Adult
Local Detention Facilities: 4-ALDF-2A-61, 4-ALDF-5B-01, 4-ALDF-5B-02, 4-ALDF-5B03, 4-ALDF-5B-04 and 4-ALDF-7E-05.
REFERENCES
Program Statements
P1280.11
JUST, NCIC, and NLETS Telecommunication Systems (Management and Use)
(1/7/00)
P1315.07
Legal Activities, Inmate (11/5/99)
P1490.06
Victim and Witness Notification Program (5/23/02)
P4500.11
Trust Fund/Deposit Fund Manual (4/19/15)
P5100.08
Inmate Security Designation and Custody Classification (9/12/06)
P5180.06
Central Inmate Monitoring System Operations Manual (3/24/08)
P5270.09
Inmate Discipline Program (7/8/11)
P5270.10
Special Housing Units (7/29/11)
P5280.09
Inmate Furloughs (1/20/11)
P5360.09
Religious Beliefs and Practices (12/31/04)
P5500.11
Correctional Services Manual (10/10/03)
P5500.14
Correctional Services Procedures Manual (10/19/12)
P5510.15
Searching, Detaining, or Arresting Visitors to Bureau Grounds and Facilities
(7/7/13)
P5520.02
Ion Spectrometry Device Program (4/1/15)
P5521.05
Searches of Housing Units, Inmates and Inmate Work Areas (6/30/97)
P7331.04
Pretrial Inmates (1/31/03)

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

19

BOP Forms
BP-A0224
BP-A0311
BP-A0629

Notification to Visitor
Request for Conviction Information
Visitor Information Form

Records Retention
Requirements and retention guidance for records and information applicable to this program are
available in the Records and Information Disposition Schedule (RIDS) on Sallyport.

P5267.09 12/10/2015

Federal Regulations from 28 CFR: this type. Implementing instructions: this type.

20


U.S. Department of Justice
Federal Bureau of Prisons
PROGRAM STATEMENT
OPI:
CPD/CSB
NUMBER: 5538.07
DATE:
December 10, 2015

Escorted Trips
/s/
Approved: Charles E. Samuels, Jr.
Director, Federal Bureau of Prisons
1. PURPOSE AND SCOPE
§570.40 Purpose and scope.
The Bureau of Prisons provides approved inmates with staff-escorted trips into
the community for such purposes as receiving medical treatment not otherwise
available, for visiting a critically-ill member of the inmate’s immediate family, or
for participating in program or work-related functions.
This Program Statement establishes procedures to be followed when considering an inmate for
an escorted trip and details the:
■ Guidelines for selecting escort staff.
■ Responsibilities of escort staff.
■ Instructions for using restraint equipment, including the Electronic Custody Control Belt, for
MAXIMUM custody inmates.
Escorted trips fall into two categories, medical and non-medical. The need or reason for an
escorted trip may arise unexpectedly (e.g., to visit a critically ill family member) or may be
planned in advance (e.g., to attend an educational function).
Federal regulations from 28 CFR are in this type.
Implementing instructions are in this type.

a. Summary of Changes
Policy Rescinded
P5538.06
Escorted Trips (08/29/2014)
Memorandum titled “Escorted Trips” (03/18/2011)
Memorandum titled “Custody Control Belts” (08/27/2010)
■ Added language to clarify staffing for OUT/COM custody inmates.
■ Added language to clarify weapons requirements.
■ Added language to clarify custody control belt requirements for Special Management Unit
(SMU) inmates.
b. Program Objectives. The expected results of this program are:
■ Escorted trips will be available for eligible inmates.
■ Escorted trips will be supervised by the correct number and type of employee.
■ Appropriate procedures, including those concerning restraint equipment, will be used during
all escorted trips.
■ The public will be protected from undue risk.
■ Application of an Electronic Custody Control Belt will be authorized only:
 For a MAXIMUM custody inmate who requires greater security than can be afforded
through conventional restraints.
 Where no medical condition precludes its use.
■ An Electronic Custody Control Belt will be applied only to prevent escape or serious bodily
harm and activated only for the purpose of controlling that inmate.
■ Lieutenants who apply the Electronic Custody Control Belt or escort an inmate wearing an
Electronic Custody Control Belt will be properly trained in its application, operation,
effectiveness, and follow-up requirements.
■ Every incident involving the activation of an Electronic Custody Control Belt will be
properly reviewed, documented, and reported.
■ Violations of escorted trips will be processed in accordance with regulations.
c. Pretrial/Holdover Procedures. Procedures in this Program Statement apply to pretrial and
holdover inmates.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

2

2. MEDICAL ESCORTED TRIPS
§570.41 Medical escorted trips.
a. Medical escorted trips are intended to provide an inmate with medical
treatment not available within the institution. There are two types of medical
escorted trips.
(1) Emergency Medical Escorted Trip. An escorted trip occurring as the result of
an unexpected life-threatening medical situation requiring immediate medical
treatment not available at the institution. The required treatment may be on either
an in-patient or out-patient basis.
When the inmate’s custody level is not readily available at the time of the emergency medical
escorted trip, the inmate, for purposes of the escorted trip, is considered to have the highest
custody level housed at the institution, or will be escorted at the Warden’s discretion in
accordance with Section 8 of this Program Statement.
(2) Non-Emergency Medical Escorted Trip. A pre-planned escorted trip for the
purpose of providing an inmate with medical treatment ordinarily not available at
the institution. The required treatment may be on either an in-patient or outpatient basis.
In-patient. In-patient treatment occurs when the inmate is admitted to the outside medical
facility for care that extends beyond the day of admission.
Out-patient. Ordinarily, treatment is considered out-patient when the inmate departs and returns
to the institution on the same day (prior to midnight).
Emergency out-patient treatment may extend beyond midnight (e.g., left institution at 11:00 p.m.
and returned at 3:00 a.m.).
b. The Clinical Director or designee is responsible for determining whether a
medical escorted trip is appropriate.
See the Program Statement Patient Care for utilization review procedures.
c. Escorted Trip Procedures – Out-Patient Medical Treatment. A
recommendation for an inmate to receive a medical escorted trip is prepared by

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

3

medical staff, forwarded through the appropriate staff for screening and
clearance, and then submitted to the Warden for review. The Warden may
approve an inmate for an out-patient medical escorted trip.
Staff seeking approval complete an Escorted Trip Authorization (BP-A0502) and route it and the
Inmate’s Central File through:
■ The Case Management Coordinator (CMC) for screening and clearance.
■ The Special Investigative Supervisor/Special Investigative Agent (SIS/SIA), for identifying
any Security Threat Group (STG)/management interest group, etc., information.
■ The Captain for appropriate action.
■ The Unit Manager and the appropriate Associate Warden for review and recommendation.
In making a determination, staff consider the inmate’s suitability for the trip and the degree of
supervision necessary.
(1) Emergency Out-patient. Approval for an emergency out-patient escorted trip during nonduty hours may be provided by the Administrative Duty Officer (ADO) or, if the ADO is not
available, by the Lieutenant on duty.
In an emergency, the Shift Lieutenant may give approval verbally, with paperwork to follow.
The approving official during non-duty hours must notify the Warden immediately.
(2) Non-emergency Out-patient. Ordinarily, approval for a non-emergency out-patient
escorted trip is obtained during regular duty hours.
The ADO may approve during non-duty hours. Authority during non-duty hours may not be
delegated below ADO level.
An inmate with OUT or COMMUNITY custody may be approved, at the Warden’s discretion,
for a furlough to obtain local medical treatment not otherwise available at the institution. See the
Program Statement Inmate Furloughs for additional information.
(3) The Regional Director (or Regional Duty Officer if non-duty hours) must be notified of any
medical escorted trip for a MAXIMUM custody inmate. See Section 4 of this Program
Statement for additional information.
(4) Only the Regional Director may approve any deviation from MAXIMUM custody escort
guidelines.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

4

d. Escorted Trip Procedures – In-Patient Medical Treatment. A recommendation
for an inmate to receive a medical escorted trip is prepared by medical staff,
forwarded through the appropriate staff for screening and clearance, and then
submitted to the Warden. The Warden may approve an inmate for an in-patient
medical escorted trip.
For non-emergency in-patient medical treatment, approval must be given prior to the inmate’s
transfer to a community medical facility using an Escorted Trip Authorization (BP-A0502).
(1) Transfer to Medical Facility. When treatment is expected to extend beyond the day of a
transfer, the inmate is considered transferred to the medical facility for in-patient care. The
Regional Health Systems Administrator (RHSA) must be notified, ordinarily by the institution
Health Services Administrator (HSA).
For a non-emergency medical escorted trip, notification should be before the transfer has
occurred. For an emergency medical escorted trip, notification may be after the transfer has
occurred. In all cases, the HSA notifies the RHSA of the inmate’s return to the institution.
(2) Emergency In-patient. The ADO may approve an emergency escorted trip for in-patient
medical treatment during non-duty hours; if the ADO is not available, the Shift Lieutenant may
approve it.
The approving official during non-duty hours notifies the Warden and, when applicable, the
ADO, as soon as possible.
(3) Non-emergency In-patient. Approval for a non-emergency escorted trip for in-patient
treatment may not be delegated below the level of Acting Warden (or ADO).
(4) In-patient Admission. If an escorted trip for medical purposes is expected to result in the
inmate being admitted to a community medical facility for in-patient treatment, these procedures
must be followed:
When applicable, the Captain (or, in the Captain’s absence, the Lieutenant) contacts the contract
guard service to arrange for custodial coverage.
Contract guard services will not be used with MAXIMUM custody inmates, as provided in
Section 4. If the inmate is in pretrial status, the U.S. Marshals Service must be contacted to
provide custodial coverage.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

5

Correctional Systems staff produce the Transfer Receipt (BP-A0821) to establish an appropriate
chain of custody. When Correctional Systems staff are not available, the Lieutenant prepares a
temporary Transfer Receipt.
When the inmate returns, Correctional Systems staff complete the “Return of Service” section on
the transfer order.
The Captain develops post orders and log book procedures for correctional officers and contract
staff who provide coverage for inmates receiving in-patient care to follow.
The designated officers sign a statement that they understand the required procedures (Escort
Instructions, BP-A0939).
Escort officers maintain the post orders and log book procedures during the community
placement and return them to the institution upon completing the escorted medical trip. Contract
guard services must meet the requirements in the post orders and log book procedures.
When medical treatment is expected to extend beyond one day, only the Warden may approve
reduction in restraints below the minimum requirements. When restraints are reduced under
these procedures, the escort OIC, as well as the Operations Lieutenant, document the Warden’s
approval in their official logs.
(5) Regional Director Notification. The Regional Director (or Regional Duty Officer during
non-duty hours) is notified of any medical escorted trip for a MAXIMUM custody inmate. See
Section 4 of this Program Statement for additional information. The Regional Director has
approving authority for deviations from MAXIMUM custody escort guidelines.
(6) Charging Overtime. Only when an inmate is actually released from the institution can
overtime for his/her security be charged to the outside medical cost center (B325). The inmate
must be released for a visit to a medical consultant or a hospital visit under the SENTRY ARS
category of “Local Hosp,” or be released on transfer to a Medical Referral Center. These
procedures are necessary for any case in which the inmate is released from the institution, even if
only for a few hours. Institutions do not carry these temporary releases in out count status.
Any BOP staff receiving overtime pay must provide security for an inmate outside the institution
while the inmate is transferred from the institution to the consultant or hospital, or while he/she
is transported back to the institution. A staff member may be allowed two hours of outside
medical overtime to prepare for the detail.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

6

Medical overtime may not be charged for security provided within the institution, except if a
staff member on duty and assigned to an inside post is the only qualified, available person for the
outside escort and must be replaced.
When overtime for a medical situation is credited to staff, a copy of the SENTRY report Inmate
History Inquiry, indicating the inmate’s name and number and the time the inmate was in the
release status of “Local Hosp,” or “Transfer” to a Medical Referral Center, is attached to the
Time and Attendance sheet.
3. NON-MEDICAL ESCORTED TRIPS
§570.42 Non-medical escorted trips.
a. Non-medical escorted trips allow an inmate to leave the institution under staff
escort for approved, non-medical reasons.
There are two types of non-medical escorted trips.
(1) Emergency Non-Medical Escorted Trip. An escorted trip for such purposes
as allowing an inmate to attend the funeral of, or to make a bedside visit to, a
member of an inmate’s immediate family. For purposes of this rule, immediate
family refers to mother, father, brother, sister, spouse, children, step-parents, and
foster parents.
(2) Non-Emergency, Non-Medical Escorted Trip. An escorted trip for such
purposes as allowing inmates to participate in program-related functions, such as
educational or religious activities, or in work-related functions.
b. Escorted Trip Procedures – Emergency Non-Medical Reasons. Unit staff are
to investigate, and determine, the merits of an escorted trip following a review of
the available information. This includes contacting those persons (e.g., attending
physician, hospital staff, funeral home staff, family members, U.S. Probation
Officer) who can contribute to a determination on whether an escorted trip should
be approved.
(1) The government assumes the salary expenses of escort staff for the first
eight hours of each day. All other expenses, including transportation costs, are

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

7

assumed by the inmate, the inmate’s family, or other appropriate source
approved by the Warden.
The necessary funds must be deposited to the inmate’s trust fund account prior
to the trip. Funds paid by the inmate for purposes of the escorted trip are then
drawn, payable to the Treasury of the United States. Unexpended funds are
returned to the inmate’s trust fund account following the completion of the trip.
Unit staff, in consultation with the Business Office, determine the escorted trip’s cost. The
inmate completes a BP-199, Request for Withdrawal of Inmate’s Personal Funds, payable to the
U.S. Treasury in the amount of the expenses he/she is to pay.
(2) A request for an inmate to receive an emergency non-medical escorted trip is
prepared by unit staff, forwarded through the appropriate staff for screening and
clearance, and then submitted to the Warden. Except as specified in §570.43, the
Warden may approve an inmate for an emergency non-medical escorted trip.
§570.43 refers to Section 4 of this Program Statement.
Unit staff, after obtaining the required information, route the Escorted Trip Authorization (BPA0502) and the Inmate Central File through the:
■
■
■
■

CMC for screening and clearance.
Captain for appropriate action.
SIA/SIS for identifying any STG/management interest group, etc., information.
Unit Manager and the Associate Warden for review and recommendation.

In making a determination, staff consider the inmate’s suitability for the trip and the degree of
supervision necessary.
The ADO may grant approval for an emergency non-medical escorted trip during non-duty
hours. This authority may not be further delegated.
c. Escorted Trip Procedures - Non-Emergency, Non-Medical Reasons. This type
of escorted trip is considered for an inmate who has been at the institution for at
least 90 days, and who is considered eligible for less secure housing and for
work details, under minimal supervision, outside the institution’s perimeter.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

8

A recommendation for an inmate to receive an escorted trip for non-emergency,
non-medical reasons is prepared by the recommending staff, forwarded through
the appropriate staff for screening and clearance, and then submitted to the
Warden. Except as specified in §570.43, the Warden may approve an inmate for a
non-emergency, non-medical escorted trip.
§570.43 refers to Section 4 of this Program Statement.
Ordinarily, escorted trips for emergency non-medical cases are available only to inmates with
either OUT or COMMUNITY custody. The requesting department submits the Escorted Trip
Authorization (BP-A0502). For the review procedure, see Section 4 of this Program Statement.
Specific arrangements for inmate town drivers may be established locally.
Approval for a non-emergency, non-medical escorted trip may not be delegated below the level
of Acting Warden.
4. INMATES REQUIRING A HIGH DEGREE OF CONTROL AND SUPERVISION
§570.43 Inmates requiring a high degree of control and supervision.
Only the Regional Director may approve a non-medical escorted trip (either
emergency or non-emergency) for an inmate determined to require a high degree
of control and supervision.
The Regional Director’s approval authority may not be delegated below the level of Acting
Regional Director.
The phrase “a high degree of control and supervision” ordinarily refers to an inmate with
MAXIMUM custody or HIGH security.
The Regional Director may approve escorted trips for emergency and non-emergency, nonmedical reasons only upon receiving a favorable Warden’s recommendation and his/her
determination that the trip is warranted. In making this determination, all relevant information
(e.g., inmate’s sentence, time in custody, adjustment, and the nature of the request) must be
considered. The Regional Director maintains a written record, including reasons, for regional
approval.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

9

The Regional Director’s prior approval is not necessary for an inmate requiring a high degree of
control and supervision to receive an emergency medical escorted trip. However, during nonduty hours, the Regional Director or Regional Duty Officer must be notified as soon as possible
of any medical escorted trip for a MAXIMUM custody inmate.
5. SUPERVISION AND RESTRAINT REQUIREMENTS
§570.44 Supervision and restraint requirements.
Inmates under escort will be within the constant and immediate visual
supervision of escorting staff at all times. Restraints may be applied to an inmate
going on an escorted trip, after considering the purpose of the escorted trip and
the degree of supervision required by the inmate.
Except for escorted trips for a medical emergency, an inmate going on an
escorted trip must agree in writing to the conditions of the escorted trip (for
example, agrees not to consume alcohol).
The escort Officer-in-Charge (OIC) may terminate an escorted trip (without contacting the
institution) in circumstances where staff, the public, or the inmate is at risk of immediate serious
injury or death, or the inmate is attempting to or has demonstrated the intent or means to escape.
Escort staff contact the institution (i.e., the Operations Lieutenant or Captain) for guidance prior
to terminating all other escorted trips. Any escorted trip that is terminated (by supervisor’s
instructions or by the escort OIC’s decision) requires a written memorandum by the staff
member canceling it. The memorandum is reviewed to determine if further action is needed
(training, alternative escort locations, procedure changes, etc.).
When it is necessary for a staff member to use a restroom, additional restraints must be applied
before he/she leaves the area; remaining staff continue constant visual supervision. The Escort
OIC will determine the amount of additional restraints required. Staff will leave the area only to
use the nearest restroom.
Institutions using escort staff with OUT or COMMUNITY custody inmates make prior
arrangements to address the security and supervision of the inmate, for when it is necessary for
staff to use the restroom.
An escorted trip merely extends the limits of an inmate’s confinement. Before a non-emergency
escorted trip, escort staff are given preparation time and are expected to read both this Program

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

10

Statement and Chapter 7 of the Program Statement Correctional Services Procedures Manual
and sign the Escort Instructions (BP-A0939). This form also establishes minimum requirements
on using restraints.
All non-medical escorted trips, such as bedside visits and funeral trips, require the use,
throughout the escorted trip, of at least the minimum restraints specified in the Escort
Instructions. No exceptions will be made.
Except for medical emergency trips, the inmate must sign the Conditions of Escorted Trip (BPA0938).
6. WITNESS SECURITY INMATES
Except for emergency medical escorted trips, prior authorization must be received from the
Inmate Monitoring Section (IMS), Central Office, for a witness security inmate to go on an
escorted trip.
In emergency medical situations, the inmate is transported to the nearest medical facility in
accordance with local procedures.
During normal working hours, the IMS must be notified as soon as possible by telephone. After
normal working hours, the IMS Duty Officer, located in the Central Office, will be notified.
Direct questions about this section to the institution’s CMC.
7. VIOLATION OF ESCORTED TRIP
§570.45 Violation of escorted trip.
a. Staff shall process as an escapee an inmate who absconds from an escorted
trip.
b. Staff may take disciplinary action against an inmate who fails to comply with
any of the conditions of the escorted trip.
8. SELECTION OF ESCORTS
The Captain, in consultation with the HSA, the Unit Manager, or others as appropriate, selects
the number of escorting staff.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

11

The Captain indicates, on the approval form, the specific staff member (ordinarily with the
highest correctional services rank) who serves as Officer-In-Charge (OIC). Where staff are noncustody, the Captain indicates which staff member is the OIC. This person has decision-making
authority and responsibility on the trip.
Depending on the inmate’s custody and other conditions the Warden imposed, the requirements
outlined below apply. The designated staff, weapons, and restraint requirements for an escorted
trip remain in effect while the inmate is in in-patient status. This also applies to contract guard
services.
For MAXIMUM custody inmates, any deviation from the requirements listed requires the
Regional Director’s prior approval. In the event an IN-custody inmate is admitted to an outside
hospital and is medically incapacitated, and the need exists to reduce staffing, the Warden needs
to request, through the Regional Director, a waiver to policy from the Assistant Director,
Correctional Programs Division. Examples of such medical conditions include coma, paralysis,
mechanical ventilation, or incapacitation (inadequate strength or ability) that inhibit the inmate’s
ability to conduct activities of daily living on an independent basis.
Escorts who carry weapons must follow the requirements of Chapter 7, Firearms and Badges, of
the Program Statement Correctional Services Procedures Manual. Restraint requirements
must be per the Program Statement Correctional Services Manual.
Escort staff must be certified in Basic Prisoner Transportation (BPT) training.
An inmate who is pregnant, in labor, delivering her baby, or in post-delivery recuperation, or
who is being transported or housed in an outside medical facility for treating labor symptoms,
delivering her baby, or post-delivery recuperation, should not be placed in restraints unless there
are reasonable grounds to believe the inmate presents an immediate, serious threat of hurting
herself, staff, or others, or that she presents an immediate, credible risk of escape that cannot be
reasonably contained through other methods.
In preparation for the escorted trip, the Clinical Director (or designee) makes restraint
recommendations based on the inmate’s medical condition and pregnancy status. The Captain
makes recommendations based on security needs, and the Warden makes the final determination.
Restraints should not be used during active labor and delivery without approval of the Clinical
Director. In any case in which restraints are used, the type of restraints and factors supporting
the decision should be documented in the Escorted Trip Authorization (BP-A0502).
During unusual medical or life-threatening circumstances, the Warden, after consulting with the
Captain and the HSA, considers all factors concerning the type(s) of restraints that may be

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

12

necessary to meet the security needs for the inmate. An example includes transporting inmates
with fractured limbs or serious neck injuries. When similar factors are present, the Warden
balances the inmate’s security needs with his/her medical requirements.
The existence of unusual factors may cause the Warden or designee to:
■ Not use all required restraints.
■ Increase staff escorts.
■ Consider authorizing the use of a weapon, wheelchair, soft or vinyl restraints, chase vehicle,
etc.
If it is necessary to deviate from the norm, the Escorted Trip Authorization (BP-A0502), must
reflect factors used to support the decision.
a. MAXIMUM Custody. Contract guard services may not be used.
(1) Staffing. A minimum of three staff escorts are required for each inmate, with one staff
member holding the rank of at least GS-11 Lieutenant. In addition, there must be staff in a backup car (follow vehicle). It is recommended that two staff occupy the back-up car.
The staff-inmate ratio is maintained regardless of the number of inmates supervised. At least
one escort, in addition to the Lieutenant, must be a non-probationary staff member.
(2) Weapons. A minimum of two staff escorts must be armed. Staff in the follow vehicle must
also be armed. It is recommended that staff carry three fully loaded magazines of ammunition
with each weapon, in addition to the magazine in the weapon.
(3) Restraints. Handcuffs with the C&S handcuff cover, martin chains, padlock, and leg
restraints are used at all times.
See above for considerations when escorting pregnant inmates.
(4) Protective Vests. Staff members escorting MAXIMUM custody inmates must wear
protective vests (threat level III-A, at a minimum).
b. IN Custody. Contract guard services may be used for IN custody inmates who are
MINIMUM or LOW security levels. Contract guard services are not used for MEDIUM and
HIGH security inmates.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

13

(1) Staffing. A minimum of two staff escorts is required for the first inmate, with one additional
staff member required for each additional inmate. The Warden may require an additional
number of escorts if he/she determines it is warranted. At least one staff escort must be nonprobationary.
(2) Weapons. The Warden determines if escorting staff will be armed. If weapons are
authorized, a minimum of two staff escort IN custody inmates, with at least one staff member
armed.
(3) Restraints. Handcuffs with martin chains will be used at all times. Additional restraint
equipment may be used at the escorting officers’ discretion. See above for considerations when
escorting pregnant inmates.
(4) Protective Vests. Staff members involved in escorting IN custody inmates wear protective
vests (threat level III-A at a minimum), when the escort requires weapons.
c. OUT Custody. Contract guard services may be used.
(1) Staffing. At least one staff member must be non-probationary. One staff member may
escort a maximum of five OUT custody inmates. In certain circumstances, additional staff may
be required to maintain constant visual supervision during the escort (e.g., medical appointments
requiring examinations in separate rooms).
(2) Weapons. No weapons are required.
(3) Restraints. Restraints may be used at the discretion of the escorting officer(s). See above
for considerations when escorting pregnant inmates.
d. COMMUNITY Custody. Contract guard services may be used.
(1) Staffing. At least one staff member must be non-probationary. One staff member may
escort a maximum of five COMMUNITY custody inmates. In certain circumstances, additional
staff may be required to maintain constant visual supervision during the escort (e.g., medical
appointments requiring examinations in separate rooms).
(2) Weapons. No weapons are required.
(3) Restraints. No restraints are required.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

14

e. Other Considerations:
■ At least one staff member of the same sex as the inmate is assigned to escort inmates with
IN, OUT, COMMUNITY, or MAXIMUM custody.
■ Privately owned vehicles are not used for escorted trips.
■ Inmate movement from institution to institution by means other than a bus (e.g., van
movements), is conducted as outlined in this Program Statement. Staffing requirements for
an escorted trip apply to inmate movements.
9. AUTHORIZATION FOR USING A CUSTODY CONTROL BELT
Electronic Custody Control Belts (e.g., REACT, Band-it) are approved for use with MAXIMUM
custody inmates. Only the Warden of an ADMAX, High, or Administrative security level
institution or his/her designee may approve using an Electronic Custody Control Belt. The
approving official authorizes using the belt only after determining that an inmate requires greater
security than is afforded through conventional restraints and has no medical condition precluding
its use.
Electronic Custody Control Belts (e.g., REACT, Band-it) are approved for use with inmates
assigned a Special Management Unit (SMU) designation or housed at a SMU facility. Only the
Warden or his/her designee may approve using an Electronic Custody Control Belt for escorted
trip purposes. The approving official authorizes using the belt only after determining that an
inmate requires greater security than is afforded through conventional restraints and has no
medical condition precluding its use.
a. Use of Other Restraints. The custody control belt is not intended for use in lieu of
conventional restraints, but in addition to such restraints. Escorting staff may reduce minimum
restraint requirements only if the Warden has given specific prior approval.
While the custody control belt is intended to provide a less-than-lethal security option for highrisk escorts, in the interest of general safety, staff must follow the requirements on the use of
deadly force in Chapter 7, Firearms and Badges, of the Program Statement Correctional
Services Procedures Manual.
It is Bureau policy to use Electronic Custody Control Belts to prevent escapes or to prevent the
loss of life or grievous bodily harm.
(1) Escape Prevention. In an attempted escape, verbal orders to halt are first given to the
inmate wearing the belt. If the inmate fails to halt immediately, the belt is activated. If the

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

15

inmate has escaped and is out of view of the escorting officer, a verbal warning to halt is not
necessary.
This does not preclude, in certain circumstances, using deadly force, which may or may not be
used before activating the belt. See Chapter 7, Firearms and Badges, of the Program Statement
Correctional Services Procedures Manual.
(2) Preventing Loss of Life or Grievous Bodily Harm. Staff may use the custody control belt
when there is a reasonable belief that the inmate’s actions are likely to result in the loss of life or
grievous bodily harm to staff, inmates, or others.
The escort detail’s OIC must exercise sound judgment when making a decision to activate the
belt. Verbal orders are not required if the staff member reasonably believes a danger of death or
grievous bodily harm is imminent.
b. Authorized Official. The OIC of any escort detail when the Electronic Custody Control Belt
is used must be a GS-11 Lieutenant trained in its use.
Training encompasses either training by a vendor representative of the custody control belt or a
Bureau employee whom a vendor has certified to provide training. The Employee Services
Manager (ESM) documents training.
Only the escort detail’s OIC may carry and use the activating device for the belt. Only after
mandatory Electronic Custody Control Belt training may a GS-11 Lieutenant serve as the OIC,
or as a member of a team escorting an inmate approved to wear the belt.
Before applying the belt, the OIC completes the Electronic Custody Control Belt Documentation
(BP-A0599). The justification for the approval to use the belt must be documented in detail on
the Escorted Trip Authorization (BP-A0502).
10. USING A CUSTODY CONTROL BELT
a. Medical Staff Review. When medical staff review the Escorted Trip Authorization form, a
specific indication is made for each MAXIMUM custody or SMU inmate as to whether any
medical condition would preclude using a custody control belt. Disqualifying medical situations
include:
■ Pregnancy.
■ Heart disease.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

16

■ Multiple sclerosis.
■ Muscular dystrophy.
■ Epilepsy.
Only a health services professional (Physician, Physician Assistant, or Nurse Practitioner) may
conduct this review, which includes a review of the Inmate’s Health Record and other
documentation at the institution.
b. Inmate Notification. Before applying the belt, the inmate is advised by the OIC that the belt
is going to be placed on him/her, and under what circumstances it can be activated. This is done
by allowing the inmate to read, or have read to him/her, the Inmate Notification of Electronic
Custody Control Belt Use (BP-A0600).
If possible, the inmate is given the opportunity to sign the form. However, if this is not possible
or if the inmate refuses, staff document this refusal on the form.
11. CUSTODY CONTROL BELT REPORTING REQUIREMENTS
If the custody control belt is activated while being worn by an inmate, the escort detail OIC
notifies the approving Warden or his/her designee as soon as possible.
a. Medical Examination. Medical staff examine the inmate as soon as possible after activation
of the belt and document the examination in the Inmate’s Health Record. Any injuries, bruises,
or marks on the inmate’s body are documented via photograph or videotape, which the Captain
must retain. When an examination may not be possible (e.g., lengthy escorted trip), escorting
staff go to a local medical facility for examination and possible treatment.
b. OIC Reports. The OIC submits both a written report and page 2 of the Electronic Custody
Control Belt Documentation (BP-A0599) to the Warden whenever the belt is activated while
worn by an inmate. Reports are submitted before the end of the OIC’s tour of duty.
c. Use of Force Reports. Per the Program Statement Use of Force and Application of
Restraints, both the Report of Incident (BP-A0583), and the After-Action Review Report – Use
of Force/Restraints/Chemical Agents/Non-Lethal Weapons (BP-A0586), are completed and
routed.
d. Reports to Regional and Central Office. The Warden submits a full written report of an
incident involving activation of the belt to the Regional Director within 24 hours. Copies are
sent to the Assistant Directors, Correctional Programs Division and Health Services Division.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

17

12. CUSTODY CONTROL BELT TRAINING RESPONSIBILITIES
a. Electronic Custody Control Belt. The Correctional Services Administrator, Central Office,
in conjunction with the Management and Specialty Training Center, provides training regarding
the Electronic Custody Control Belt. This is also provided at each institution where the belt is
authorized.
The Warden at each ADMAX, High, SMU, and Administrative security level institution ensures
that only GS-11 Lieutenants who have been trained and certified on the Electronic Custody
Control Belt’s application, operation, effectiveness, and follow-up requirements are authorized to
apply it.
b. Escorted Trip. The Captain at each Bureau institution ensures that all staff escorts are
trained in accordance with this Program Statement.
13. PROGRAM REVIEW RESPONSIBILITIES
The Program Review Division and Correctional Services Branch review the Escorted Trip
Program. The Warden may select appropriate staff to conduct periodic internal reviews.
14. SENTRY RESPONSIBILITIES
Correctional Systems staff enter admission and release transactions. After normal duty hours, if
no Correctional Systems staff are available, Correctional Services staff complete these
transactions.
15. CONFIDENTIALITY
Except in unusual circumstances, inmates scheduled for an escorted trip may not be advised of
the:
■
■
■
■

Time.
Date.
Method of travel.
Destination.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

18

16. INSTITUTION SUPPLEMENT
None. Should local facilities make any changes outside the required changes in the national
policy or establish any additional local procedures to implement the national policy, the local
Union may invoke to negotiate procedures or appropriate arrangements.
17. AGENCY ACA ACCREDITATION PROVISIONS
■ American Correctional Association Standards for Adult Correctional Institutions, 4th
Edition: 4-4189, 4-4190, 4190-1, 4199, 4-4204M, 4-4348, 4-4349, and 4-4445.
■ American Correctional Association Performance Based Standards for Adult Local Detention
Facilities, 4th Edition: 4-ALDF-1B-06, 4-ALDF-2B-02, 4-ALDF-2B-02-1, 4-ALDF-2B-04,
4-ALDF-2B-08M, 4-ALDF-4C-05, and 4-ALDF-4C-06.
REFERENCES
Program Statements
P5100.08
Inmate Security Designation and Custody Classification (9/12/06)
P5180.05
Central Inmate Monitoring System (12/31/07)
P5280.09
Inmate Furloughs (1/20/11)
P5500.11
Correctional Services Manual (3/31/15)
P5500.14
Correctional Services Procedures Manual (10/9/12)
P5540.07
Prisoner Transportation Manual (6/3/14)
P5566.06
Use of Force and Application of Restraints (11/30/05)
P6031.04
Patient Care (6/3/14)
P7331.04
Pretrial Inmates (1/31/03)
Federal Regulations
Rules cited in this Program Statement: 28 CFR 570.40 through 570.45.
BOP Forms
BP-199
BP-A0502
BP-A0583
BP-A0586
BP-A0599
BP-A0600
BP-A0821

Request for Withdrawal of Inmate’s Personal Funds
Escorted Trip Authorization
Report of Incident
After-Action Review Report – Use of Force/Restraints/Chemical Agents/NonLethal Weapons
Electronic Custody Control Belt Documentation
Inmate Notification of Electronic Custody Control Belt Use
Transfer Receipt

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

19

BP-A0938
BP-A0939

Conditions of Escorted Trip
Escort Instructions

Records Retention Requirements
Requirements and retention guidance for records and information applicable to this program
are available in the Records and Information Disposition Schedule (RIDS) on Sallyport.

P5538.07 12/10/2015

Federal Regulations from 28 CFR: this type.

Implementing instructions: this type.

20