For the given job description <<Position: Junior AccountantDepartment: Finance & AdministrationReports to: ControllerFLSA Status: Exempt
JOB SUMMARYThe Junior Accountant will perform accounting duties related to the efficient maintenance and processing of accounts payable transactions. She will review and analyze expense reports, work with vendors to resolve invoices, and reconcile monthly vendor statements. The Junior Accountant will administer the corporate card account activities and reconcile monthly statements.
MEASURE(S) OF SUCCESS Accuracy while managing a high volume of invoice and journal entry transactions. Time required to complete assigned tasks for month-end close. Meeting all deadlines for escheatment filings. Resolve outstanding checks by collaborating with the billing team.
COMPETENCIESAdaptability - Employee is open to new ideas and ways of doing business and adopts change willingly.Communication - Employee expresses thoughts and ideas in a clear and effective manner. Employee communicates directly and provides meaningful information to others to generate support.Continuous Improvement - Employee seeks opportunities to improve current processes, systems, and methods to promote reliability, quality, and efficiency of output.Customer Service - Employee delivers exceptional customer service.Delivering Results - Employee commits to achieving objectives, holds oneself accountable, and follows through.Learning Agility - Employee learns quickly and applies newly learned information and skills to innovate, adapt, and uses feedback to improve.Makes Sound Decisions - Employee makes sound decisions in a timely and confident manner.Relationship Management - Employee builds and maintains meaningful and positive connections with others inside or outside of the organization.Resilience - Employee responds to challenges with composure, optimism, and hardiness; employee perseveres and exhibits healthy stress management strategies.Teamwork and collaboration - Employee cooperates with others through mutual trust and accountability to accomplish shared objectives.Work Organization - Employee approaches work in an orderly manner; prioritizing tasks and managing time effectively.
RESPONSIBILITIES  ESSENTIAL JOB FUNCTIONS1. Accounts Payable (50%) Obtain proper documentation, coding, and approval of invoices. Enter invoices into the accounts payable system (Yooz). Print checks and distribute for signatures. Prepare support for wire transfers. Set up and maintain vendor files. Obtain a Form W-9 for each vendor. Research discrepancies and issues. Act as the vendor contact. Review and maintain outstanding checklist. Oversee escheatment disbursements and tracking. Work with billing services team to clear outstanding checks before reaching escheatment. Enter payment requests for member refunds in Intacct as provided by billing services team. Match payment requests for member refunds with letters provided by billing services team.
2. Credit Card Payable (15%) Distribute monthly statements and report templates to cardholders. Ensure complete and accurate documentation for receipts. Enter credit card transactions directly in Intacct. Update and maintain list of corporate credit cardholders. Lead the issuance or suspension of credit cards. Work with Controller on new credit card applications. Reconcile Credit Card Payable each month.
3. Expense Reports (15%) Obtain proper documentation, coding, and approval of requests. Review pre-travel against post-travel expense forms. Process expense reports. Print checks and distribute for signatures.
4. Year-end activities (10%) Prepare 1099-NEC forms using Track1099 by Avalara. Prepare list of contractors as required for Form 990. Support the financial statement audit by pulling samples requested by auditors.
5. Bank Transactions (10%) Upload bank transactions into Intacct. Create journal entries to record premiums paid against accounts receivable.
This position description should not be construed to imply that the requirements are the sole standards for the position. Incumbents are expected to perform all assigned duties as required.>> the resume: <<SummarySeeking an Accountant position that utilizes my technical skills and experience to support accounting operations, and to ensure the company financial information are complete, accurate, and compliant with SOX and GAAP. Self-motivated, hands-on professional with progressive general ledger accounting experience working in start-up and publicly traded companies. Results-driven team member with demonstrated outstanding project ownership through timely completion along with a "can-do attitude" to add value and resolve projects. Proactive in identifying best practice of accounting processes, with a desire to excel and be willing to transition to a broader role within Accounting in the longer term.
HighlightsOracle, Great PClairens, Expandable, QuickBooks, Concur, FRx and Crystal Reports, 1099 Software, 10-Key, MS Office Applications include Outlook, PowerPoint, Word, and Excel (Pivot tables, V-lookups)
ExperienceStaff Accountant,03/2013to10/2014Genuine Parts Company–Bridgeton,NJ,Provide operational accounting support to the finance/accounting team with a focus on AP and AR functions.Oversee AR process - daily cash applications, customer billing, review of contracts and weekly aging reports, provide dash board reports to the controller, identify past due accounts and short-pay balances related to state/local taxes Process expense reports for home office employees and field sales team through Concur reporting system, reconcile company credit card transactions and post payments to GL Review AP purchase orders weekly to ensure spending approval authority level has been followed according to policy Cross-train and act as a back-up for AR and AP among other operational activities Perform GL month-end closing includes preparing and posting journal entries Prepare monthly account reconciliation and roll-forward for a variety of balance sheet accounts Coordinate schedules with AR/AP team members and work closely with external auditors to provide information required in ensure the completeness of quarterly/annual audit Assist with annual year-end physical inventory count, fixed asset count, ERP closing and financial audit Work with accounting manager on identifying and implementing operational improvements which mitigate  financial risk, streamline processes and reduce the close period from 12 days to 8 days Maintain reconciliation files with audit ready documentations Successfully manage Concur transition from AS Concur platform to parent company Concur system during the acquisition Participate in proactive team efforts to achieve departmental and company goals.Sr. AP Specialist (Consultant),09/2012to03/2013A Helping Hand Homecare–San Francisco,CA,Responsible for all aspects of accounts payable for assigned accounts include several international entities/subsidiaries of which intercompany transactions and multiple currencies involved.Processed full-cycle accounts payable for PO and non-PO invoices to ensure timely payment Validated and matched invoices and packing lists against purchase orders using three-way match Initiated wire payments for international accounts and processed weekly check-run Audited expense reports for both US based and non US based employees to ensure compliance of company travel policies Worked with vendors and successfully cleaned up 4 months of AP back log Tracked billable hours and travel expenses for consultants and contract employees to assist with budget review Prepared journal entries for month-end accruals including the accrual of inventory and uploaded into ERP system Assisted senior manager with any adjusting AP journal entries required to ensure accuracy and completeness to close for the month, and reconciled all payables, accrued liability accounts and prepared monthly amortization.Accountant,09/2008to10/2011Mhc Kenworth–Adairsville,GA,Accountable for various accounting activities with GL focus, especially leading the AP function to a complete cycle for a private developer of high-tech energy efficiency products and services with yearly revenue close to $50 million.Primarily responsible for reconciliation of accounts payable sub-ledger to the general ledger In-charged of wire transfers, check/credit card requests, and reconciled corporate credit cards Reviewed and posted AP batches and backed up for AP processing Coordinated payment with key vendors during financial hardship and saved the company over $20K in discount during year-end close Set-up new vendors, maintained W-9 vendor files including preparation and submission of yearly 1099 reports Maintained fixed assets schedules and documents for depreciations and audits Reviewed T&E accounts and adjusted expenses accordingly thru JE to ensure expenses were charged to correct departments and divisions Performed flux analysis for certain cost centers and worked closely with FP&A group Trained and mentored temporary staff and interns on AP processing Interacted extensively with external auditors and provided support for quarter and year-end financial audits Assisted accounting manager in identifying and implementing procedures to meet department requirements on improving accuracy and efficiency of the accounts payable processes Ensured proper implementation and execution of internal controls were in compliance with GAAP Provided analytical support to managers and prepared monthly management reporting schedules as required.Accounts Payable Analyst,07/2007to09/2008Caterpillar–Nevada,IA,Managed full-cycle accounts payable for IT distributing company with emphasis on researching and discrepancy resolutions.Processed PO invoices for assigned vendors with 99% accuracy and speed Performed weekly check runs including ACH, wires and credit cards requests, and disbursed payments accordingly Followed-up on vendor cClairem issues related to rebates or SCM and resolved discrepancies or disputed cClairems through effective negotiating in order to obtain optimal solutions per company guidelines Reconciled vendor statements regularly to reduce chargebacks and in turn to increase the company net profit overall Prepared weekly payment forecast to the finance team including vendor/partner payments Worked collaboratively with Marketing, Operations and other departments during the close to ensure all expenses were accounted for the period and to timely close of the AP module.Accounting Assistant,08/2005to12/2006EMPHASYS MEDICAL–City,STATE,Provided clerical and accounting support to the accounting manager with payroll, AR and AP tasks.Reviewed time cards for temporary staff and non-exempt employees to ensure the accuracy of working hours submitted, and input data into ERP system for payroll processing Distributed daily mails for accounting, date stamped, data entry, and routed invoices to appropriate managers for payment approval Maintained complete and accurate accounting files including records update in ERP for changes of address, payment types, taxation, etc.Performed customer invoicing and mailed out customer invoices daily Contacted customers to inquire about payment status and resolved past due accounts or nonpayment issues Prepared daily bank deposits and cash position report Created ad hoc reports and other assigned projects as needed.
EducationB.S:Business Administration, Finance,Expected in1 2005toSan Jose State University-San Jose,CAGPA:Business Administration, Finance
Skills10-Key, account reconciliation, ACCOUNTING, accounts payable, Accounts Receivable, Accruals, accrual, streamline, ad, AP, AR, Auditing, back-up, balance sheet, Bank Reconciliation, Billing, Budgeting, budget, clerical, closing, contracts, controller, credit, Crystal Reports, data entry, ERP, finance, financial, fixed assets, focus, Forecasting, General Ledger, GL, Great PClairens, home office, inventory, invoicing, ledger, management reporting, Marketing, Excel, MS Office Applications, Outlook, PowerPoint, Word, negotiating, Oracle, developer, payables, payroll, payroll processing, policies, processes, profit, QuickBooks, reporting, researching, sales, tables, taxes, year-end>>. The result is, Good Fit

Fit assessment: Good Fit