For the given job description <<Position: Junior AccountantDepartment: Finance & AdministrationReports to: ControllerFLSA Status: Exempt
JOB SUMMARYThe Junior Accountant will perform accounting duties related to the efficient maintenance and processing of accounts payable transactions. She will review and analyze expense reports, work with vendors to resolve invoices, and reconcile monthly vendor statements. The Junior Accountant will administer the corporate card account activities and reconcile monthly statements.
MEASURE(S) OF SUCCESS Accuracy while managing a high volume of invoice and journal entry transactions. Time required to complete assigned tasks for month-end close. Meeting all deadlines for escheatment filings. Resolve outstanding checks by collaborating with the billing team.
COMPETENCIESAdaptability - Employee is open to new ideas and ways of doing business and adopts change willingly.Communication - Employee expresses thoughts and ideas in a clear and effective manner. Employee communicates directly and provides meaningful information to others to generate support.Continuous Improvement - Employee seeks opportunities to improve current processes, systems, and methods to promote reliability, quality, and efficiency of output.Customer Service - Employee delivers exceptional customer service.Delivering Results - Employee commits to achieving objectives, holds oneself accountable, and follows through.Learning Agility - Employee learns quickly and applies newly learned information and skills to innovate, adapt, and uses feedback to improve.Makes Sound Decisions - Employee makes sound decisions in a timely and confident manner.Relationship Management - Employee builds and maintains meaningful and positive connections with others inside or outside of the organization.Resilience - Employee responds to challenges with composure, optimism, and hardiness; employee perseveres and exhibits healthy stress management strategies.Teamwork and collaboration - Employee cooperates with others through mutual trust and accountability to accomplish shared objectives.Work Organization - Employee approaches work in an orderly manner; prioritizing tasks and managing time effectively.
RESPONSIBILITIES  ESSENTIAL JOB FUNCTIONS1. Accounts Payable (50%) Obtain proper documentation, coding, and approval of invoices. Enter invoices into the accounts payable system (Yooz). Print checks and distribute for signatures. Prepare support for wire transfers. Set up and maintain vendor files. Obtain a Form W-9 for each vendor. Research discrepancies and issues. Act as the vendor contact. Review and maintain outstanding checklist. Oversee escheatment disbursements and tracking. Work with billing services team to clear outstanding checks before reaching escheatment. Enter payment requests for member refunds in Intacct as provided by billing services team. Match payment requests for member refunds with letters provided by billing services team.
2. Credit Card Payable (15%) Distribute monthly statements and report templates to cardholders. Ensure complete and accurate documentation for receipts. Enter credit card transactions directly in Intacct. Update and maintain list of corporate credit cardholders. Lead the issuance or suspension of credit cards. Work with Controller on new credit card applications. Reconcile Credit Card Payable each month.
3. Expense Reports (15%) Obtain proper documentation, coding, and approval of requests. Review pre-travel against post-travel expense forms. Process expense reports. Print checks and distribute for signatures.
4. Year-end activities (10%) Prepare 1099-NEC forms using Track1099 by Avalara. Prepare list of contractors as required for Form 990. Support the financial statement audit by pulling samples requested by auditors.
5. Bank Transactions (10%) Upload bank transactions into Intacct. Create journal entries to record premiums paid against accounts receivable.
This position description should not be construed to imply that the requirements are the sole standards for the position. Incumbents are expected to perform all assigned duties as required.>> the resume: <<Professional SummaryAccountant with more than 8 years accounting experience with profit making ,non for profit and non-governmental organizations (NGOs). Possess solid knowledge of GAAP, GASB and IFRS. Proficient in automated systems: such as QuickBooks, Sun system and Peachtree Accounting.
Core QualificationsGeneral Ledger AccountingBalance sheet account reconciliationBank & Office Account reconciliationFinancial data analysisFinancial Statements & Audit SupportGenerate various reportsAdjusting entries and periodic closingReview and monitoring of accounting eventFinancial Planning, Budgeting & ReportingGrants ManagementContractual agreement and modificationDonor reportingMonitor and manage sub-granteeFund release for subsSystem improvement and recommendationsExternal/Internal reportingProject closing Accounting Systems:Sage Accounting, QuickBooks, Sun system , Peachtree Accounting and Mo.s.tPresentation Software: Microsoft PowerPoint.Spreadsheets: Advanced Excel with pivot tables, Lookups, references and Consolidation.Database:  Microsoft Access.Email: Outlook and Lotus note
Experience02/2015toAccountant|Saint Louis,MO,Responsible for account coding accuracy Record, and reconcile Accounts Payables on a monthly basis Review and reconcile on-line corporate credit card transactions and documentation Actively participate in improvement of procedures and processes Review and report excess and obsolete inventory Prepare the invoices state and federal grant funders for reimbursable expenditures Prepare the invoices state and federal grant funders for reimbursable expenditures prepare 35 companies Bank reconciliation Accuracy of FIM tables (Financial Integration Module) Assist with preparation of budgets Provide status of financial condition by collecting, interpreting, and reporting financial data Prepare special reports by collecting, analyzing and summarizing Review all variances / exceptions, explain and resolve Responsible for assisting with weekly / monthly / yearly closing activity Responsible for Journal Entries and General Ledger analysis Prepare internal reports regarding production, capacity and efficiencies Accounts payable and accounts receivable functions as directed Credit Card reconciliation All department processes and procedures documented and the appropriate individual(s) trained and cross-trained as necessary.01/2010to08/2014Delegated Finance and Admin Manager and Finance   OfficerAnova|,,EthiopiaPrepared standardize monthly, quarterly, biannual and annual finances and review overall financial reports and follow up financial status & Over viewed Organization Finance and Administration as a delegate.Documented the process by which NGOs are selected for awards and notify applicants and other stakeholders of awards granted where open solicitations are sought Identified and assisted grantees in developing work plans, monitoring progress, tracking expenses, preparing reports, and facilitating grantees' compliance with the terms of their agreements Conducted field visits to monitor grantees and provide on-site support with respect to financial grant management Collaborated with program staff to assist in developing and revising mechanisms for making payments and monitoring and reporting financial performance of sub-grantees Reviewed several grantee monthly financial reports, including invoices, budgets and up keeping databases Led a team through the entire process for sub grantees selection, from pre-award assessment to project closing Facilitated the processing of modification of sub-agreements, maintain and update grants & contract document Followed-up contribution and recording of identified cost share expenses with sub-grantees Contributed to the development of grants management manual, materials, and resources Controlling and processing of Account Receivable , payable and Reconciling of account Ensured adherence to the organization's global financial policy, domestic financial procedures and guidelines related to disbursement activities, general accounts and grants Engaged in maintaining monthly and annual fixed asset inventory registration Ensured document tracking- paid stamp and filling are done in tact Ensured that financial transactions are recorded as per the chart of accounts and with proper source documents Reviewed and ensure the accuracy and quality of financial statements prepared Managed grant projects and fund release from donors & control budget utilization Ensured that all financial documents and reports are well documented & safely placed Facilitated internal and external audits and led development of action plans based on audit recommendations and monitored progress Led, supervised, guided and supported staff members, including accountant, cashier and storekeeper Participated in proposal budgeting when new projects are initiated.10/2008to12/2009Senior AccountantExpedia|,,EthiopiaProduced periodic financial reports for both internal (organization) and external use (donors & government) and interpret and analyze the reports and actual results against budgets and recommend program management team and budget holders Ensured that financial transactions are recorded as per chart of accounts & with proper source documents Reviewed and initiated approval for disbursements including contracts and sub contacts payment Managed grant projects and fund release from donors & control budget utilization Ensured that procurements are made per the organization procurement policy and Donor requirement Ensured that fixed assets registration and facilitated the annual inventory count Ensured bank reconciliation is made timely Reviewed payroll and ensure that government taxes are paid regularly and timely Controlled staff benefits like; insurance, medical, PF etc.02/2007to09/2008AccountantAnova|,,EthiopiaEnsured that financial transactions are recorded as per the chart of accounts and with proper source documents Followed up annual budget/cash flow Controlled the timely disbursement and settlement of different expenses Ensured that procurements are made as per procurement protocols Prepared checks and initiate bank reconciliation Prepared payroll and prepared income and other government tax payment Controlled petty cash and availability of cash on hand for daily activity Record financial transactions per World Vision chart of accounts & document them Record grant projects financial activities; expense settlement & produce grant financial report Record fixed Assets per World Vision policies and facilitate annual inventory of project inventories Make ready financial documents for internal & external audit.
EducationExpected intotoMBA Degree|Business Administration,,GPA:Foundation for Academic Excellence, Ethiopia Completed 29 credits Business AdministrationExpected intotoB.A|AccountingHaramaya University,,GPA:Accounting
SkillsAcademic, Account reconciliation, Accounting, accountant, Accounting Systems, Accounts payable, Accounts Payables, accounts receivable, Balance sheet, Bank reconciliation, benefits, Budgeting, budgets, budget, cash flow, cashier, closing, contracts, Credit, data analysis, databases, Database, documentation, Email, external audits, filling, Finance, Financial, Financial Planning, financial report, financial reports, Financial Statements, fixed Assets, General Ledger, General Ledger Accounting, government, Grants, Information Technology, insurance, inventory, Lotus, materials, Microsoft Access, Excel, Office, Outlook, Microsoft PowerPoint, payroll, Peachtree Accounting, pivot tables, policies, processes, procurement, program management, coding, progress, proposal, protocols, quality, QuickBooks, Reconciling, recording, reporting, requirement, Sage, Spreadsheets, Sun, tables, tax, taxes, Vision>>. The result is, Good Fit

Fit assessment: Good Fit