An Act to Increase
Maine Legislature, Session 132, LD 0857
Committee Amendment CA_A_H568 (House)
Amends: 5 MRSA §1825-B

FmST SPECIAL SESSION
COMMITTEE AMENDMENT "^ " to H.P. 543, L.D. 857, "An Act to Increase
Government Transparency in the Procurement of Goods and S ervices"
Amend the bill by striking out everything after the enacting clause and insertmg the
following:
'See. 1. 5 MRSA §1825-B, sub-§15 is enacted to read:
15.^ Records. Beeirmmg January 1. 2026. the Director of the Bureau of General
Services shall preserve, consistent with applicable^ record retention schedules established
and published by the Department of the Secretary of State. Maine State Archives, and make
available on a rmblicly accessible website all records and documents reeardine the
competitivebidding process, mcluding notices of intent to waive competitive bidding under
tbis__section and suDDortine documents and competitive solicitations and supportme
documents, includine auestion-and-answer summaries. evaluation team vackGtssriday/sxd
decision letters, All proposals submitted in response to a solicitation and resulting in an
award are public documents, unless otherwise exceuted by statute.
Sec. 2. Record recovery. The Department of Administrative and Financial Services
shall to the extent possible recover and publish on a publicly accessible website all past
notices of intent to waive the competitive bidding process and supporting documents.'
Amend the bill by relettering or renumbering any nonconsecutive Part letter or section
number to read consecutively.
SUMMARY
This amendment amends the bill by establishing a start date of January 1, 2026 for the
statutory requirements of the bill. The amendment changes these requirements to specify
that the Director of the Bureau of General Services must preserve, consistent with
applicable record retention schedules established and published by the Department of the
Secretary of State, Maine State Archives, and make available on a publicly accessible
website all records and documents regarding the competitive bidding process, including
notices of mtent to waive competitive bidding and supporting documents and competitive
COMMITTEE AMENDMENT
ROS
COMMnTEE AMENDMENT " j^." to H.P. 543, L.D, 857
solicitations and supporting documents, including question-and-answer summaries,
evaluation team packets and award decision letters. The amendment also clarifies that all
proposals submitted m response to a solicitation and resulting in an award are a public
document, unless otherwise excepted by statute. The amendment modifies the requirements
for including supporting documents to remove the specification that "all underlying"
supporting documents be included,
FISCAL NOTE REQmRED
(See attached)
COMMITTEE AMENDMENT
Approved; 05/30/25 t-KI-
LD 857 LR 1696(02)
An Act to Increase Government Transparency in the Procurement of Goods and Services
Fiscal Note for Bill as Amended by Committee Amendment ^"
Committee: State and Local Government ^ Ct1
Fiscal Note Required: Yes
Fiscal Note
Minor cost increase - General Fund
Fiscal Detail and Notes
Any additional costs to the Department of Administrative and Financial Services from the provisions of this bill are
expected to be minor and can be absorbed within existing budgeted resources.
LR1696(02) - Fiscal Note - Page, 1 of 1