An Act to Amend the State's Data Govemance Program Re{aJiing Proprietary Data
Maine Legislature, Session 131, LD 1948
Committee Amendment CA_A_H830 (House)
Amends: 1 MRSA §547

COMMITTEE AMENDMENT" /J. "to H.P. 1252, L.D. 1948, "An Act to Amend the 
State's Data Govemance Program Re{aJiing Proprietary Data" 
Amend the bill by striking out the title and substituting the following: 
'An Act to Amend the State's Data Governance Pl'Ogram' 
Amend the bill by striking out everything after the enacting clause and inse1ting the 
following: 
'Sec, 1. 1 MRSA §547, as enacted by PL 2021, c. 717, §1, is amended to read: 
§547, Data governance progmm established 
The Secretary of State, or the secreta1y's designee, and tbe Ckioflsfo1·maties OffieOI' 
Commissioner of Administrative and Financial Services, or the commissioner's designee, 
shall establish a data governance program. 
1, Implementation. Implementation of a data governance program must include: 
A. Establishing data project priorities; 
B. Ensuring data privacy compliance and tbat best practices are followed; 
C. Developing data structure policies that ensure tbe best data quality, alignment and 
availability across systems; and 
D. Establishing data-sharing policies and agreements. 
2. Program requirements. The data governance program must: 
A. Suppo1t decision making and improve citizen access to government services; 
B. Promote consistent collection of racial and ethnic demographic data; 
C. Use evidence-based strategies to improve data collection; 
D. Address technology barriers that restrict the ability of state agencies to share data 
between agencies; 
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COMMITTEE AMENDMENT 
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COMMITIEEAMENDMENT"A"toH,P, 1252,L.D. 1948 
E. Create models for sharing data with the public and for developing policies to reduce 
disparities and increase equity that take into consideration the norms and expectations 
of the diverse populations of the State; 
F. Include records management capabilities and compliance; aa4 
G. Ensure that data sharing and usage complies with state and federal laws, rules and 
regulations~; and 
H. Adhere to the records retention schedules developed by the State Archivist pursuant 
to Title 5, section 95-C. 
3, Consultations. Withia 30 days oftlte effeeme date sf this ehapte,, aael at least 
EtHal'tel'iy tltereaftef, the The Secretary of State, or the secretary's designee, and the Ghlef 
IBfermatioa Offieer Commissioner of Administrative and Financial Services, or the 
commissioner's designee, shall consult at least qua1terly with: 
A. 
The Permanent Commission on the Statns of Racial, Indigenous and Tribal 
Populations established by Title 5, section 12004-J, subsection 19 to discuss how racial 
equity will be incorporated in the data governance program as well as in all projects 
related to the program. The consultation must include discussion of methods for 
building racial equity considerations into every aspect of the data life cycle, including 
planning, data collection, data access, algorithms, statistical tools, data analysis, 
reporting and dissemination; and 
B. The State Archivist, or the archivist's designee, regarding the development and 
implementation of the data governance program and to generate a records management 
and retention plan and program in compliance with Title 5, section 95-C. 
4, Report. The Secretary of State, or the secretary's designee, the ChieflBfeffllati01t 
Qffiee,, Commissioner of Administrative and Financial Services, or the commissioner's 
designee, and the Permanent Commission on the Statns of Racial, Indigenous and Tribal 
Populations established by Title 5, section 12004-J, subsection 19 shall jointly rep01t on 
the statns of the program and the consultations under subsection 3 to the joint standing 
committee of the Legislature having jurisdiction over state and local government matters 
annually by February ¼ 15th. The committee may report out a bill based on the report 
during the legislative session in which the rep01t is received, 
5. State agency designee. Each state agency shall designate an employee with the 
responsibility to oversee the agency's compliance with the data governance program 
established pursuant to this section. 
6, Invent01y. The Commissioner of Administrative and Financial Services, or the 
commissioner's designee, shall work with the state agency designees under subsection 5 to 
invent01y the collection and availability of demographic data fields by the state agency, 
including. but not limited to, gender, location. race, ethnicity. birth sex. citizenship, 
socioeconomic statns, education. sexual orientation. veteran statns, disability status and 
age. This inventory is distinct from the definitions and standards developed pursuant to 
subsection 7 and is not itself data collection. 
7. Definitions and standards, The Commissioner of Administrative and Financial 
Services. or the commissioner's designee, shall develop a defmition and standard for certain 
demographic data fields. including, but not limited to, gender, location, race, ethnicity. birth 
sex, citizenship, socioeconomic statns, education, sexual orientation, veteran statns, 
COMMITTEE AMENDMENT 
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COMMITTEE AMENDMENT" A 
"to H.P. 1252, L.D. 1948 
disability status and age. The definitions and standards must be developed in consultation 
with the Depattment of the Secretary of State and the Permanent Commission on the Status 
of Racial, Indigenous and Tribal Populations established by Title 5, section 12004-J, 
subsection 19. 
8. Stakeholder group. To the extent resources are available, the Commissioner of 
Administrative and Financial Services, or the commissioner's designee. shall work with the 
Depa1tment of the Secretaty of State and the Permanent Commission on the Status of 
Racial, Indigenous and Tribal Populations established by Title 5, section 12004-J, 
subsection 19 to convene a stakeholder group at least once each year to review progress in 
developing and implementing the data governance program. When inviting members to the 
stakeholder group, consideration must be given to racial, ethnic, gender, socioeconomic 
and other demographic diversity.' 
Amend the bill by relettering or renumbering any nonconsecutive Patt letter or section 
number to read consecutively. 
SUMMARY 
This amendment, which is the majority repo1t of the committee, replaces the bill, 
changes the title and makes the following changes to the laws goveming the data 
governance program for State Govermnent. 
1. It replaces references to the Chief Info1mation Officer with references to the 
Commissioner of Administrative and Financial Services, or the commissioner's designee. 
2. It requires that the data governance program established pursuant to the Maine 
Revised Statutes, Title 1, section 547 adhere to the records retention schedule developed 
by the State Archivist pursuant to Title 5, section 95-C. 
3. It requires each state agency to designate an employee with the responsibility to 
oversee the agency's compliance with the data governance program. 
4. It requires the Commissioner of Administrative and Financial Services, or the 
commissioner's designee, to work witl1 the state agency designees to inventory the 
collection and availability of demographic data fields by the state agency, including, but 
not limited to, gender, location, race, etlmicity, birth sex, citizenship, socioeconomic status, 
education, sexual orientation, veteran status, disability status and age. 
5. It requires the Commissioner of Administrative and Financial Services, or the 
commissioner's designee, to develop a definition and standard for ce1tain demographic data 
fields, including, but not limited to, gender, location, race, ethnicity, bitth sex, citizenship, 
socioeconomic status, education, sexual orientation, veteran status, disability status and 
age. 
6. It requires that the definitions and standards be developed in consultation with the 
Department of the Secreta1y of State and the Permanent Commission on the Status of 
Racial, Indigenous and Tribal Populations. 
7. It requires the Commissioner of Administrative and Financial Services, or the 
commissioner's designee, to the extent resources are available, to work with the Department 
of the Secretary of State and the Permanent Commission on the Status of Racial, Indigenous 
and Tribal Populations to convene a stakeholder group at least once ~ach year to review 
progrnss in developing and implementing the data governance program. 
COMMITTEE AMENDMENT 
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COMMITTEEAMENDMENT"A"toH.P. 1252,L.D.1948 
8. It requires the Commissioner of Administrative and Financial Se1vices, or the 
commissioner's designee, when inviting members to the stakeholder group, to consider the 
racial, ethnic, gender, socioeconomic and other demographic diversity of the group. 
FISCAL NOTE REQUIRED 
(See attached) 
COMMITTEE AMENDMENT 
Approved: 02/29/24 ;:J.,pae 
\ i 
LD 1948 
LR 1997(02) 
An Act to Amend the State's Data Governance Program Regarding Proprietary Data 
Fiscal Note for Bill as Amended by Committee Amendment ')if ( {1-t 3 0 \ 
Committee: State and Local Government 
/ 
Fiscal Note Required: Yes 
Fiscal Note 
Minor cost increase - All Funds 
Fiscal Detail and Notes 
Additional costs to the Department of Administrative and Financial Services and other state agencies to inventory the 
collection and availability of demographic data fields is expected to be minor and can be absorbed within existing 
resources. Additional costs to the Department of Administrative and Financial Services, the Department of Secretary 
of State and the Pennanent Commission on the Status of Racial, Indigenous and Tribal Populations to develop 
definitions and standards for demographic fields and to convene a stakeholder group are also expected to be minor and 
can be absorbed within existing budgeted resources. 
LR\997(02) - Fiscal Note - Page 1 of I