An Act To Promote Equity in Policy Making by Enhancing the State's Ability To Collect, Analyze and Apply Data
Maine Legislature, Session 130, LD 1610
Committee Amendment CA_A_H829 (House)
Amends: 5 MRSA §282

COMMITTEE AMENDMENT "A" to H.P. 1199, L.D. 1610, "An Act To Promote 
Equity in Policy Making by Enhancing the State's Ability To Collect, Analyze and Apply 
Data" 
Amend the bill by striking out everything after the enacting clause and inserting the 
following: 
'Sec, 1. 1 MRSA c. 14-B is enacted to read: 
CHAPTER 14-B 
DATA GOVERNANCE PROGRAM 
§547. Data governance program established 
The Secretary of State, or the secretary's designee, and the Chief Information Officer 
shall establish a data governance program. 
1. Implementation. Implementation of a data governance program must include: 
A. Establishing data project priorities: 
B. Ensuring data privacy compliance and that best practices are followed: 
C. Developing data structure policies that ensure the best data quality, alignment and 
availability across systems: and 
D. Establishing data-sharing policies and agreements. 
2. Program requirements. The data governance program must: 
A. Support decision making and improve citizen access to government services: 
B. Promote consistent collection ofracial and ethnic demographic data: 
C. Use evidence-based strategies to improve data collection: 
COMMITTEE AMENDMENT 
COMMITTEE AMENDMENT ,4,, to H.P. 1199, L.D. 1610 
D. Address technology barriers that restrict the ability of state agencies to share data 
between agencies; 
E. Create models for sharing data with the public and for developing policies to reduce 
disparities and increase equity: 
F. Include records management capabilities and compliance: and 
G. Ensure that data sharing and usage complies with state and federal laws. rules and 
regulations. 
3. Consultations. Within 30 days of the effective date of this chapter, and at least 
quarterly thereafter. the Secretary of State. or the secretary's designee, and the Chief 
Information Officer shall consult with: 
A. 
The Permanent Commission on the Status of Racial. Indigenous · and Tribal 
Populations established by Title 5, section 12004-J. subsection 19 to discuss how racial 
equity will be incorporated in the data governance program as well as in all projects 
related to the program. The consultation must include discussion of methods for 
building racial equity considerations into every aspect of the data life cycle, including 
planning. data collection, data access. algorithms. statistical tools. data analysis. 
reporting and dissemination: and 
B. The State Archivist. or the archivist's designee. regarding the development and 
implementation of the data governance program and to generate a records management 
and retention plan and program in compliance with Title 5. section 95-C. 
4. Report. The Secretary of State, or the secretary's designee, the Chief!nformation 
Officer and the Permanent Commission on the Status of Racial. Indigenous and Tribal 
Populations established by Title 5, section 12004-J. subsection 19 shall jointly rep01t on 
the status of the program and the consultations under subsection 3 to the joint standing 
committee of the Legislature having jurisdiction over state and local government matters 
annually by February 15. The committee may report out a bill based on the report during 
the legislative session in which the report is received. 
Sec. 2. 5 MRSA §282, 2nd ,r, as amended by PL 2011, c. 655, Pt. I, §3 and affected 
by § 11, is further amended to read: 
The commissioner may employ such other deputies, division heads, assistants and 
employees as may be necessary, subject to the Civil Service Law. In addition, the 
commissioner may employ a Director of Compliance to carry out depaitmental 
responsibilities related to: Labor relations and labor contract compliance; human rights 
and affirmative action compliance; and audit guidelines and other 3rd-party compliance 
requirements. The Director of Compliance serves at the pleasure of the commissioner. In 
addition, the commissioner may employ an Associate Commissioner for Tax Policy to 
supervise and direct the tax policy analysis, guidance and communications activities of the 
Office of Tax Policy within the Bureau of Revenue Services. The Associate Commissioner 
for Tax Policy serves at the pleasure of .the commissioner. In addition, the commissioner 
may employ a State Economist to provide economic and demographic data and analysis. 
The State Economist has the authority to hire staff. 
Sec. 3, 5 MRSA §282, sub-§11, as enacted by PL 2017, c. 284, Pt. GG, §3, is 
amended to read: 
COMMITTEE AMENDMENT 
,.. .... ·.-;f 
01-
COMMITTEE AMENDMENT "Ir' to H.P. 1199, L.D. 1610 
11. Economic and demographic analyses. To conduct studies and continuing 
economic and demographic analyses of the state economy, including economic and 
demographic forecasting, and collect, collate and analyze all pertinent data and statistics 
relating to those studies and analyses to assist the Governor, the Legislature and the various 
state departments in formulating eoonomio goals and .. programs and policies to achieve 
those goals. The commissioner shall make these data and statistics available to the 
Legislature upon request. 
All state agencies shall cooperate with the commissioner 
regarding implementation of the provisions of this subsection. In implementing this 
subsection, the commissioner may use secondary data made available to the commissioner 
by other state agencies or other organizations. 
Sec. 4. Appropriations and allocations. The following appropriations and 
allocations are made. 
ADMINISTRATIVE AND FINANCIAL SERVICES, DEPARTMENT OF 
Office of the Commissioner - Administrative and Financial Services 0718 
Initiative: Establishes one Public Service Coordinator I position and one Public Service 
Coordinator II position within the Office of the State Economist to conduct demographic 
analyses and provide the capacity to make data accessible to the public. 
GENERAL FUND 
2021-22 
POSITIONS-LEGISLATIVE COUNT 
0.000 
Personal Services 
$0 
GENERAL FUND TOTAL 
ADMINISTRATIVE AND FINANCIAL 
SERVICES, DEPARTMENT OF 
DEPARTMENT TOTALS 
GENERAL FUND 
DEPARTMENT TOTAL-ALL FUNDS 
SECRETARY OF STATE, DEPARTMENT OF 
Administration - Archives 0050 
$0 
2021-22 
$0 
$0 
2022-23 
2.000 
$213,154 
$213,154 
2022-23 
$213,154 
$213,154 
Initiative: Establishes one Management Analyst II position within the Maine State Archives 
to oversee a records management program for data created by state departments and 
agencies. 
GENERAL FUND 
POSITIONS - LEGISLATIVE COUNT 
Personal Services 
GENERAL FUND TOTAL 
Bureau of Administrative Services and Corporations 0692 
2021-22 
0.000 
$0 
$0 
COMMITTEE AMENDMENT 
2022-23 
1.000 
$89,793 
$89,793 
COMMITTEE AMENDMENT 'A" to H.P. 1199, L.D. 1610 
Initiative: Establishes one Data Governance Architect position within the Department of 
the Secretary of State to advance data governance policies and programs including design 
and implementation of necessary database and system architecture and facilitate 
accessibility, equity, privacy and security. 
,--, ~ 
(~)\~ ·,-
GENERAL FUND 
2021-22 
2022-23 
POSITIONS - LEGISLATIVE COUNT 
0.000 
1.000 
Personal Services 
$0 
$118,328 
GENERAL FUND TOTAL 
$0 
$118,328 
SECRETARY OF STATE, DEPARTMENT OF 
DEPARTMENT TOTALS 
2021-22 
2022-23 
GENERAL FUND 
$0 
$208,121 
DEPARTMENT TOTAL-ALL FUNDS 
$0 
$208,121 
STATUS OF RACIAL, INDIGENOUS AND TRIBAL POPULATIONS, 
PERMANENT COMMISSION ON THE 
Racial, Indigenous and Tribal Populations Z319 
Initiative: Establishes one Public Service Coordinator I position within the Permanent 
Commission on the Status of Racial, Indigenous and Tribal Populations to coordinate the 
commission's ongoing consultative role in establishing and enhancing the data governance 
program. 
GENERAL FUND 
2021-22 
2022-23 
POSITIONS - LEGISLATIVE COUNT 
0.000 
1.000 
Personal Services 
$0 
$106,577 
GENERAL FUND TOTAL 
$0 
$106,577 
STATUS OF RACIAL, INDIGENOUS AND 
TRIBAL POPULATIONS, PERMANENT 
COMMISSION ON THE 
DEPARTMENT TOTALS 
2021-22 
2022-23 
GENERAL FUND 
$0 
$106,577 
DEPARTMENT TOTAL-ALL FUNDS 
$0 
$106,577 
SECTION TOTALS 
2021-22 
2022-23 
GENERAL FUND 
$0 
$527,852 
SECTION TOTAL - ALL FUNDS 
$0 
$527,852 
COMMITTEE AMENDMENT 
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t'•' 
COMMITTEE AMENDMENT "·/r to H.P. 1199, L.D. 1610 
Amend the bill by relettering or renumbering any nonconsecutive Part letter or section 
number to read consecutively. 
SUMMARY 
This amendment, which is the majority report of the committee, replaces the bill, which 
is a concept draft. It requires the Chief Information Officer and the Secretary of State to 
develop a data governance program to enable effective use of data and systems to support 
decision making and improve citizen access to government services. It requires the Chief 
Information Officer and the Secretruy of State to consult with the Permanent Commission 
on the Status of Racial, Indigenous and Tribal Populations within 30 days of the effective 
date of this legislation, and thereafter at least 4 times each year, to discuss how racial equity 
will be incorporated in the data governance program. It requires the Chief Information 
Officer and the Secretary of State to consult with the State Archivist to generate a records 
management and retention plan and program in compliance with the Maine Revised 
Statutes, Title 5, section 95-C. It codifies the State Economist position within the 
Department of Administrative and Financial Services. As codified, the State Economist is 
responsible for providing economic and demographic data and analysis and has the 
authority to hire staff. It requires the Chieflnformation Officer, the Secretary of State and 
the Permanent Commission on the Status of Racial, Indigenous and Tribal Populations to 
jointly file an annual report with the joint standing committee of the Legislature having 
jurisdiction over state and local government matters by February 15. The committee has 
the authority to repo1t out a bill during the legislative session in which the report is received. 
It creates 2 positions within the Office of the State Economist, 2 positions in the Department 
of the Secretary of State and one position within the Permanent Commission on the Status 
of Racial, Indigenous and Tribal Populations. 
FISCAL NOTE REQUIRED 
(See attached) 
COMMITTEE AMENDMENT 
Approved: 03/19/22 ;$Pae!. 
LD 1610 
LR 1878(02) 
An Act To Promote Equity in Policy Making by Enhancing the State's Ability To Collect, Analyze and 
Apply Data 
Fiscal Note for Bill as Amended by Committee Amendment A~ { r{ _,, fl i ) 
Committee: State and Local Government 
Net Cost (Savings) 
General Fund 
Appropriations/ Allocations 
General Fund 
Fiscal Detail and Notes 
Fiscal Note Required: Yes 
Fiscal Note 
FY 2021-22 
FY 2022-23 
$0 
$527,852 
$0 
$527,852 
Projections 
FY2023-24 
$543,898 
$543,898 
Projections 
FY2024-25 
$560,437 
This bill includes General Fund appropriations of $213,154 in fiscal year 2022-23 to the Department of 
Administrative and Financial Services for one Public Service Coordinator I position and one Public Service 
Coordinator II position within the Office of the State Economist to conduct demographic analyses and provide the 
capacity to make data accessible to the public. 
The bill includes General Fund appropriations of $208,121 to the Department of the Secretary of State in fiscal year 
2022-23 for one Management Analyst II position and one Data Governance Architect position to oversee a records 
management program and advance data governance policies and programs. 
It also includes General Fund appropriations of $106,577 in fiscal year 2022-23 to the Racial, Indigenous and Tribal 
Populations program within the Pennanent Commission on the Status of Racial, Indigenous and Tribal Populations for 
one Public Service Coordinator I position to coordinate the c01mnission
1s ongoing role in establishing and enhancing 
the data governance program. 
Any additional costs to other departments and agencies to participate and meet the requirements of the bill are 
assumed to be minor and can be absorbed within existing budgeted resources. 
LR1878(02) - Fiscal Note - Page 1 of 1