An Act To Authorize the Oxford County Commissioners To Close the Westem District Registry of Deeds
Maine Legislature, Session 128, LD 1679
Committee Amendment CA_A_H598 (House)
Amends: 33 MRSA §702

COMMITTEE AMENDMENT «A " to H.P. 1167, L.D. 1679, Bill, "An Act To 
Authorize the Oxford County Commissioners To Close the Westem District Registry of 
Deeds" 
Amend the bill by striking out the title and substituting the following: 
'An Act Regarding the Registry of Deeds in Oxford County' 
Amend the bill by striking out everything after the title and before the summary and 
inserting the following: 
'Emergency preamble. Whereas, acts and resolves of the Legislature do not 
become effective until 90 days after adjournment unless enacted as emergencies; and 
Whereas, this legislation affects the position of register of deeds for Oxford County 
and eliminates the position ofwestem district register of deeds in Oxford County; and 
Whereas, it is necessary that certain provisions of this legislation take effect 
immediately to ensure the Oxford County general elections in November 2018, and the 
associated June 2018 primary elections, are conducted in accordance with elimination of 
the westem district register of deeds effective December 31, 2018; and 
Whereas, in the judgment of the Legislature, these facts create an emergency within 
the meaning of the Constitution of Maine and require the following legislation as 
immediately necessary for the preservation of the public peace, health and safety; now, 
therefore, 
Be it enacted by the People of the State of Maine as follows: 
Sec. 1. 33 MRSA §702 is amended to read: 
§702. Western district office in Oxford County 
The Towns of Hiram, Porter, Brownfield, Denmark, Fryeburg, Sweden, Lovell, 
Stoneham and Stews Stow, in the County of Oxford, compose the westem registry 
district of Oxford County and the register shall keep hi& the register's office at Fryeburg. 
COMMITTEE AMENDMENT 
COMMITTEE AMENDMENT "A" to H.P. 1167, L.D. 1679 
This section is repealed December 31, 2018. 
Sec. 2. Register of deeds in Oxford County; November 2018 election. 
Notwithstanding the Maine Revised Statutes, Title 33, section 602, at the November 2018 
general election, the legally qualified voters of Oxford County shall elect a single register 
of deeds for Oxford County to a 4-year term, and there may not be an election for a 
register of deeds for the western registry district of Oxford County described in Title 33, 
section 702. 
Sec. 3. 
Western registry district transition; western subregistry. The 
register of deeds of the western registry district of Oxford County and the western district 
office in the Town of Fryeburg shall continue to operate and function as provided in the 
Maine Revised Statutes, Title 33, section 702 until December 31, 2018. 
Effective 
January 1, 2019, the Oxford County register of deeds shall maintain a western subregistry 
of deeds that maintains all records of the former western registry district. Except as 
provided in section 4 of this Act, the Oxford County register of deeds shall operate a 
western subregistry office in the Town of Fryeburg at the same location as the former 
western registry district office and the office must be open for recording and research 
activities during normal business hours. 
Sec. 4. Conditions for closure of Oxford County western subregistry. The 
Oxford County Commissioners may close the western subregistry office in the Town of 
F1yeburg only if the commissioners have completed the following: 
1. Conducted at least 2 public hearings in the area covered by the towns of Hiram, 
Porter, Brownfield, Denmark, Fryeburg, Sweden, Lovell, Stoneham and Stow; these 
hearings must be conducted at least 90 days prior to the vote conducted pursuant to 
subsection 2; 
2. Voted to close the westem subregistry office in Fryeburg on a date cettain; 
3. Duplicated all historical maps and plot plans on display or available at the westem 
subregistry office and offered and provided copies of those maps and plot plans to 
member towns for display or for the towns to make them available at their town offices; 
4. Made provisions for the preservation of, and public access to, the record books of 
the western subregistry of deeds; 
5. Provided online access to all files and documents of the Oxford County registry of 
deeds and the westem subregistry of deeds; 
6. Made available electronic recording of documents in the Oxford County registry of 
deeds and the westem subregistry of deeds; and 
7. Provided electronic recording of documents at no additional cost or surcharge to 
the municipal governments in Oxford County. 
Emergency clause. 
In view of the emergency cited in the preamble, this 
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legislation takes effect when approved.' 
COMMITTEE AMENDMENT 
COMMITTEE AMENDMENT .. 4,, to H.P. 1167, L.D. 1679 
SUMMARY 
This amendment replaces the bill, which authorizes the Oxford County 
commissioners to close the office of the western district register of deeds in Fryeburg. 
Instead, the amendment does the following. 
1. It repeals the provision of law providing for the Oxford County western registry 
district and eliminates the associated position of western district register of deeds 
effective December 31, 2018. 
2. It provides for the election of a single register of deeds to serve all of Oxford 
County at the next general election in November 2018. 
3. It specifies that the current register of deeds of the western district and the western 
district office operate and function without change between the effective date of this 
legislation and the repeal date of December 31, 2018. It requires that, effective January 1, 
2019, the Oxford County register of deeds maintain a western subregistry of deeds that 
includes all records of the former western registry district. It also requires that the county 
register of deeds operate a subregistry office at the location of the former western registry 
district office in Fryeburg, unless the Oxford County commissioners fulfill certain 
requirements; upon doing so the county commissioners may close the Fryeburg office. 
These requirements are that the county commissioners: conduct 2 public hearings in the 
area served by the office; vote to close the office on a date ce1tain; duplicate all historical 
maps and plot plans and provide copies to the member towns; make provisions for 
preservation of and access to the record books; provide online access to all documents; 
make electronic recording of documents available; and provide electronic recording at no 
additional cost or surcharge for municipal governments. 
The amendment adds an emergency preamble and emergency clause. 
COMMITTEE AMENDMENT