An Act To Amend the Requirements for the Reporting of New Hires
Maine Legislature, Session 126, LD 0929
Committee: Health and Human Services
Sponsors: MALABY, HAMPER, DUNPHY, LIBBY, SANDERSON, SIROCKI
Amends: 19-A MRSA §2154

Legislative Document 
No. 929 
H.P. 653 
House of Representatives, March 7, 2013 
An Act To Amend the Requirements for the Reporting of New Hires 
(EMERGENCY) 
Reference to the Committee on Health and Human Services suggested and ordered printed. 
MILLICENT M. MacFARLAND 
Clerk 
Presented by Representative MALABY of Hancock. 
Cosponsored by Senator HAMPER of Oxford and 
Representatives: DUNPHY of Embden, LIBBY of Waterboro, SANDERSON of Chelsea, 
SIROCKI of Scarborough. 
Emergency preamble. Whereas, acts and resolves of the Legislature do not 
become effective until 90 days after adjournment unless enacted as emergencies; and 
Whereas, federal law mandates the Department of Health and Human Services to 
operate a state directory of new hires to which employers doing business in this State 
must report the hiring of a new employee; and 
Whereas, federal law has recently been amended to require employers to also report 
the date a new employee begins work; and 
Whereas, it is necessary for state law to be amended as soon as possible to comply 
with the change to federal law; and 
Whereas, in the judgment of the Legislature, these facts create an emergency within 
the meaning of the Constitution of Maine and require the following legislation as 
immediately necessary for the preservation of the public peace, health and safety; now, 
therefore, 
Be it enacted by the People of the State of Maine as follows: 
Sec. 1.  19-A MRSA §2154, sub-§1, as amended by PL 1997, c. 669, §2, is 
further amended to read: 
1.  Employment information.  Upon notice by the department, an An employer 
doing business in this State shall report to the department the: 
A.  Hiring of a person who resides or works in this State to whom the employer 
anticipates paying earnings; and 
B.  Rehiring or return to work of an employee who was laid off, furloughed, 
separated, granted a leave without pay or terminated from employment. 
Sec. 2.  19-A MRSA §2154, sub-§4, as enacted by PL 1995, c. 694, Pt. B, §2 and 
affected by Pt. E, §2, is amended to read: 
4.  Report.  An employer shall submit a report within 7 days of the hiring, rehiring or 
return to work of the date services for remuneration are first performed by a new, rehired 
or returning employee.  The report must contain: 
A.  The employee's name, address, social security number and date of birth and the 
date services for remuneration were first performed by the employee; and 
B.  The employer's name, address and employment security reference number or 
unified business identifier number. 
Emergency clause.  In view of the emergency cited in the preamble, this 
legislation takes effect when approved. 
SUMMARY 
Current law requires an employer, upon notice by the Department of Health and 
Human Services, to report the hiring, rehiring or return to work of an employee.  The 
department transmits the information to the National Directory of New Hires maintained 
by the federal Department of Health and Human Services. 
This bill requires an employer to forward the information, including the date the 
person starts work, within 7 days of the employee's beginning or returning to service, 
without being notified by the Department of Health and Human Services.