An Act To Increase Access to State Rule-making Notices
Maine Legislature, Session 125, LD 0940
Committee: State and Local Government
Sponsors: HAYES
Amends: 5 MRSA §8002, 5 MRSA §8052, 5 MRSA §8053, 5 MRSA §8056, 12 MRSA §6194, 25 MRSA §2103-A, 29-A MRSA §555, 30-A MRSA §2357, 38 MRSA §344-B, 38 MRSA §1696

Legislative Document 
No. 940 
H.P. 700 
House of Representatives, March 8, 2011 
An Act To Increase Access to State Rule-making Notices 
Reference to the Committee on State and Local Government suggested and ordered printed. 
HEATHER J.R. PRIEST 
Clerk 
Presented by Representative HAYES of Buckfield. 
Be it enacted by the People of the State of Maine as follows: 
PART A 
Sec. A-1.  5 MRSA §8002, sub-§8-A, as enacted by PL 1997, c. 110, §1, is 
amended to read: 
8-A.  Proposed rule.  "Proposed rule" or "proposed agency rule" means a rule that an 
agency has formally proposed for adoption through submission of the rule to the 
Secretary of State for publication pursuant to section 8053, subsection 5 6. 
Sec. A-2.  5 MRSA §8052, sub-§7, as amended by PL 1995, c. 373, §3, is further 
amended to read: 
7.  Adoption of rule.  A rule may not take effect unless: 
A.  The agency adopts it within 120 days of the final date by which data, views or 
arguments may be submitted to the agency for consideration in adopting the rule; and 
B.  This adopted rule is approved by the Attorney General as to form and legality, as 
required by section 8056, within 150 days of the final date by which those comments 
may be submitted. 
The final date for comments may be extended if notice of doing so is published within 14 
days after the most recently published comment deadline, in the consolidated notice 
referred to in section 8053. 
Sec. A-3.  5 MRSA §8053, sub-§1, as amended by PL 2003, c. 207, §1, is further 
amended to read: 
1.  Notice of rulemaking without hearing.  At least 20 days prior to the comment 
deadline of any rule without hearing, the agency shall deliver or mail written notice or, 
with written or electronic agreement of the party, provide electronic notice to: 
A.  Any person specified by the statute authorizing the rulemaking; 
B.  Any person who has filed within the past year a written or electronic request with 
the agency for notice of rulemaking; and 
C.  Any trade, industry, professional, interest group or regional publication that the 
agency considers effective in reaching the persons affected. 
Notification to subscribers under paragraph B must be by mail or, with written or 
electronically submitted agreement of the subscriber, electronic notice or otherwise in 
writing to the last address provided to the agency by that person. Subscribers under 
paragraph B may request to receive a copy of each proposed rule with the written notice.  
The agency shall provide the copy at the same time the notice is sent. 
Written or electronic notice must also be given to the Secretary of State, by the deadline 
established by the Secretary of State, for publication in accordance with subsection 5 6.  
This notice must be in a format approved by the Secretary of State. 
Sec. A-4.  5 MRSA §8053, sub-§2, as repealed and replaced by PL 1979, c. 425, 
§5, is amended to read: 
2.  Notice of rule-making hearing. When an agency holds a public hearing prior to 
adoption of a rule, notice of the hearing shall must be given in the manner described in 
subsections 1 and 5 6, using the date of the hearing to calculate the time periods involved; 
Sec. A-5.  5 MRSA §8053, sub-§3, as amended by PL 2009, c. 256, §1, is further 
amended to read: 
3.  Contents of notice.  Except for notices governed by subsections 5 and 7, a A 
notice under this section must: 
A.  Refer to the statutory authority under which the adoption of the rule is proposed; 
B.  State the time and place of any scheduled public hearing or state the manner in 
which a hearing may be requested; 
C.  State the manner and time within which data, views or arguments may be 
submitted to the agency for consideration, whether or not a hearing is held; 
C-1.  State the name, address and phone number of the staff person responsible for 
providing additional information or a printed version of the proposed rule; 
D.  If possible, contain the express terms of the proposed rule or otherwise describe 
the substance of the proposed rule, stating the subjects and issues involved and 
indicate where a copy of the proposed rule may be obtained;  
E.  Refer to the substantive state or federal law to be implemented by the rules; and 
F.  Indicate where a copy of the statement of impact on small business pursuant to 
section 8052, subsection 5-A may be obtained. 
Sec. A-6.  5 MRSA §8053, sub-§5, as amended by PL 2009, c. 256, §2, is 
repealed. 
Sec. A-7.  5 MRSA §8053, sub-§6, as amended by PL 2009, c. 256, §3, is further 
amended to read: 
6.  Electronic publication.  In addition to the printed publication required in 
subsection 5, the The Secretary of State shall maintain a publicly accessible website for 
posting the notices of all proposed and adopted rules.  The website must include a brief 
explanation to assist the public in participating in the rule-making process.  The contents 
of the notice for electronic publication are pursuant to subsection 3.  Notice of each rule-
making proceeding must be published on the Secretary of State's website 17 to 24 days 
prior to the public hearing on the proposed rule or at least 30 days prior to the last date on 
which views and arguments may be submitted to the agency for consideration if no public 
hearing was scheduled. 
The Secretary of State must be reimbursed for the cost of electronic publication of rule-
making notices by the agencies proposing the rulemaking.  The total costs must be 
prorated by the Secretary of State among all agencies submitting notices. 
Sec. A-8.  5 MRSA §8053, sub-§7, as enacted by PL 2009, c. 256, §4, is repealed. 
Sec. A-9.  5 MRSA §8056, sub-§1, ¶D, as enacted by PL 1981, c. 524, §12, is 
amended to read: 
D.  Publish, pursuant to the procedures set forth in section 8053, subsection 5 6, a 
notice containing the following information: A statement that the rule has been 
adopted, its effective date, a brief description of the substance of the rule, and the 
address where a copy may be obtained. 
Sec. A-10.  12 MRSA §6194, as enacted by PL 2007, c. 692, §2, is amended to 
read: 
§6194.  Shellfish area closure status notification 
Notwithstanding Title 5, section 8053, the notification of rulemaking relating to the 
status of a shellfish area is not required to be published in a newspaper.  The department 
shall place any information concerning the opening or closing of a shellfish area on the 
department's shellfish sanitation hotline and on the department's publicly accessible 
website.  The commissioner may, in the case of an emergency as determined by the 
commissioner, advertise a change in the status of a shellfish area in the newspaper. 
Sec. A-11.  25 MRSA §2103-A, sub-§2, ¶C, as enacted by PL 1989, c. 754, Pt. 
C, §1, is amended to read: 
C.  The Secretary of State shall publish, pursuant to the procedures set forth in Title 
5, section 8053, subsection 5 6, a notice containing the following information: 
(1)  A statement that the state rule has been adopted and its effective date; 
(2)  A brief description of the substance of the state rule and the referenced 
federal regulations or amendments; and 
(3)  The addresses where copies of the state rule and the federal regulations and 
amendments may be obtained; and 
Sec. A-12.  29-A MRSA §555, sub-§2, ¶D, as amended by PL 2005, c. 679, §1, 
is further amended to read: 
D.  The Secretary of State shall publish, pursuant to Title 5, section 8053, subsection 
6, a notice containing the following information: 
(1)  A statement that the rule has been adopted and its effective date; 
(2)  A brief description of the substance of the rule and the referenced federal 
regulation or amendment; and 
(3)  The addresses at which copies of the rule and the federal regulation or 
amendment may be obtained. 
Sec. A-13.  30-A MRSA §2357, sub-§1, as amended by PL 1995, c. 655, §1, is 
further amended to read: 
1.  Public notice and hearing required.  All quasi-municipal corporations or 
districts must provide reasonable public notice and hearing, as provided by Title 5, 
section 8052, subsection 1 and Title 5, section 8053, before adopting any regulation or 
expanding or creating any program, except that notice need not be given to the Secretary 
of State for publication in the consolidated newspaper notice of agency rulemaking.  In 
addition to the preceding notice requirements, a quasi-municipal corporation or district 
must publish notice in a newspaper of general circulation in the service area of the 
corporation or district at least 17 days, but not more than 24 days, in advance of a 
meeting at which a regulation will be adopted or a program expanded or created. 
Sec. A-14.  38 MRSA §344-B, sub-§1, as amended by PL 2001, c. 212, §1, is 
further amended to read: 
1.  Publication of timetables.  No later than November 1st of each year, the 
commissioner shall publish processing timetables for each permit and license issued by 
the department.  Permit and license processing timetables must be published 
simultaneously in all newspapers designated by the Secretary of State as papers of record 
under Title 5, section 8053, subsection 5 6.  The commissioner shall enter the published 
processing timetables into the record of the board at the first meeting of the board 
following publication. 
Except as provided in this section, the deadline governing the processing of an 
application is determined by the timetable in effect on the date the application is 
determined to be complete. 
Sec. A-15.  38 MRSA §1696, sub-§1, as enacted by PL 2007, c. 643, §2, is 
amended to read: 
1.  Authority.  The board may adopt rules prohibiting the manufacture, sale or 
distribution in the State of a children's product containing a priority chemical if the board 
finds, after consideration of information filed under section 1695 and other relevant 
information submitted to or obtained by the board, that: 
A.  Distribution of the children's product directly or indirectly exposes children and 
vulnerable populations to the priority chemical; and 
B.  One or more safer alternatives to the priority chemical are available at a 
comparable cost. 
If there are several available safer alternatives to a priority chemical, the board may 
prohibit the sale of children's products that do not contain the safer alternative that is least 
toxic to human health or least harmful to the environment. 
A rule established pursuant to this subsection must specify the effective date of the 
prohibition, which may not be sooner than 12 months after notice of the proposed rule is 
published as required under Title 5, section 8053, subsection 5 6.  Rules adopted pursuant 
to this subsection are major substantive rules as defined in Title 5, chapter 375, 
subchapter 2-A. 
Sec. A-16.  Effective date.  This Part takes effect July 1, 2012. 
PART B 
Sec. B-1.  Competitive bids.  In accordance with the competitive bid process 
pursuant to the Maine Revised Statutes, Title 5, chapter 155, the Department of 
Administrative and Financial Services shall issue a contract to provide a publicly 
accessible website through the office of the Secretary of State to post notices of all 
proposed and adopted rules pursuant to Title 5, section 8053.  The website must be user-
friendly, allow for easy searchability of agency rules and have archival capability.  The 
website must be fully operational no later than July 1, 2012. 
SUMMARY 
This bill eliminates the requirement that the Secretary of State publish proposed and 
adopted rules in the newspaper beginning July 1, 2012.  It requires the Department of 
Administrative and Financial Services to issue a contract to provide a website for rule-
making notices in accordance with the competitive bid process pursuant to the Maine 
Revised Statutes, Title 5, chapter 155.  The website must be fully operational no later 
than July 1, 2012.