An Act To
Maine Legislature, Session 124, LD 1718
Committee Amendment CA_A_H638 (House)
Amends: 5 MRSA §95

COMMITTEE AMENDMENT "fJr" to H.P. 1219, L.D. 1718, Bill, "An Act To 
AmeHd the Laws Relating to Government Records" 
Amend the bill by inseliing after section 1 the following: 
'Sec. 2. 5 MRSA §95, sub-§12, as amended by PL 1991, c. 837, Pt. A, §9, is 
fllliher amended to read: 
12. Copies. To furnish copies of archival material upon the request of any person, on 
payment in advance of such fees as may be required. Copies of state records transferred 
pursuant to law from the office of their origin to the custody of the State Archivist, when 
celiified by the State Archivist, under the seal of that office, have the same legal force 
and effect as if certified by their original custodian. A facsimile of the signature oJ the 
State Archivist imprinted by or at the direction of the State Archivist upon any celiificate 
issued by the State Archivist has the sarne validity as the written signature of the State 
Archivist; ftItEl 
Sec. 3. 5 MRSA §95, sub-§13, as amended by PL 1991, c. 837, Pt. A, §9, is 
further amended to read: 
13. Photoreproduction and restoration. To provide centralized photoreproduction 
and records preservation services for government agencies to the extent the State 
Archivist determines advisable in the administration of the state program and facilities. 
Such services must be furnished to such agencies at cost. 
Fees collected under this subsection must be deposited in the General Fund~; and 
Sec. 4. 5 MRSA §95, sub-§14 is enacted to read: 
14. Records explanation available. To prepare a detailed explanation of what 
constitutes a "record" pursuant to section 92-A, subsection 5 and "records belonging to 
the State or to a local government or any agency of the State" pursuant to section 95-A, 
subsection 1. The State Archivist shall include in the explanation practical examples of 
such records in plain language. 
Upon request, the State Archivist shall provide the 
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COMMITTEE AMENDMENT 
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COMMITIEE AMENDMENT"~" to H.P. 1219, L.D. 1718 
explanation to interested parties at no cost to the requestor and shall post the explanation 
on a publicly accessible website.' 
Amend the bill by striking out all of sections 3 to 6, 
Amend the bill by relettering or renumbering any nonconsecutive Part letter or 
section number to read consecutively. 
SUMMARY 
This amendment removes all sections of the bill related to licensed auctioneers 
notifying the State Archivist if they are in possession of records belonging to the State. It 
requires the State Archivist to prepare a detailed explanation of what constitutes a 
"record" and "records belonging to the State or to a local government or any agency of 
the State" and requires the explanation to be posted on a publicly accessible website and 
made available to interested palties upon request. 
FISCAL :';OTE REQliIRED 
(See atta~~ed), 
COMMITTEE AMENDMENT 
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Fiscal Detail and Notes 
Approved: 0211111 0 wac.. 
LD 1718 
LR 2452(02) 
An Act To Amend the Laws Relating to Government Records 
Fiscal Note for Bill as Amended by Committee Amendment '4" 
Committee: State and Local Government 
Fiscal Note Required: Yes 
Fiscal Note 
Minor cost increase - General Fund 
Additional costs to the Department of the Secretary of State can be absorbed within existing budgeted resources, 
LR2452(02) - Fiscal Note - Page 1 of 1