HOME BRANCHES SUPPLIERS ABOUT US INFORMATION CAREERS OPEN ACCOUNT CUSTOMER FEEDBACK More ONLINE ORDERING MINORFERN LIMITED Website privacy policy This website is operated by MINORFERN LIMITED. The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding: who we are; how and why we collect, store, use and share personal information; your rights in relation to your personal information; and how to contact us and supervisory authorities in the event that you have a complaint. Who we are MINORFERN LIMITED ('we' or 'us') (trading as SDL MINORFERN) collect, use and are responsible for storing certain personal information about you. When we do so, we are regulated under the General Data Protection Regulation which apply across the European Union (including the United Kingdom) and we are responsible as a 'controller' of that personal information for the purposes of those laws. The personal information we collect and use a. Personal information you provide to us We collect the following personal information that you provide to us: Your name, company name, address, email and telephone number. Some examples of when we collect this information include: When registering for an account, signing up to our newsletter, making an enquiry or complaint. b. Personal information you provide about third parties If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you: shall consent on their behalf to the processing of their personal data; shall receive any data protection notices on their behalf; and shall consent on their behalf to the transfer of their personal data abroad. c. Monitoring and recording communications We may monitor communications such as emails and telephone calls for the following purposes: Quality assurance, fraud investigating and employee training. d. Cookies and similar technologies A cookie is a small text file which is placed onto your computer or electronic device when you access our website. Similar technologies include web beacons, action tags, local shared objects ('flash cookies') and single-pixel gifs. Such technologies can be used to track users' actions and activities, and to store information about them. We use these cookies and/or similar technologies on this website. In addition it should be noted that in some cases our cookies or similar technologies may be owned and controlled by third parties who will also collect personal information about you. The following examples illustrate how we may use cookies to monitor and/or collect the following information: page visits, recency and frequency of visit and time spent per visit. This information helps us to build a profile of our users. Some of this information may be aggregated or statistical, which means that we will not be able to identify you individually. On the first occasion that you use our site we will ask whether you consent to our use of cookies. If you do not, cookies will not be used. Thereafter you can opt-out of using cookies at any time or you can set your browser not to accept cookies and the websites below tell you how to remove cookies from your browser. However, some of our website features may not function as a result. For further information on our use of cookies, please see our Website cookie policy. For further information on cookies generally visit www.aboutcookies.org or www.allaboutcookies.org. How we use your personal information We collect information about our users for the following purposes: For statistical and behavioural analysis only Who your information may be shared with We may share your information with law enforcement agencies in connection with any investigation to help prevent unlawful activity. We will not share you personal information with any other 3rd parties. Marketing We would like to send you information about products, services, offers, competitions and our business which may be of interest to you. Such information could be sent by post, email, telephone, text message or automated call. We will ask whether you would like us to send you marketing messages on the first occasion that you provide any relevant contact information (i.e. on purchase, signing up to a newsletter, entering a competition etc). If you do opt in to receive such marketing from us you can opt out at any time (see 'What rights do you have?' below for further information). If you have any queries about how to opt out, or if you are receiving messages you do not want you can contact us using the details provided below. Required personal information No personal information has to be provided by you to us at any time. How long your personal information will be kept We will hold your personal information for the following periods: For as short a time as possible and to comply with legislation in affect at the time of collection. These periods are no longer than necessary in each case. Reasons we can collect and use your personal information We rely on the following as the lawful basis on which we collect and use your personal information: (1). consent; (2). contract; (3). legal obligation; (4). legitimate interests; (a). The legitimate interests relied upon are as follows: In order to conduct such business with the individual or business as requested by the user To contact the individual with information pertaining to past, current or future business transactions. Keeping your information secure We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. We will also use technological and organisation measures to keep your information secure. These measures may include the following examples: All of our servers are protected, all users of our technology are trained in its use and trained in the importance of data protection. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. Indeed, while we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us using the details below. Transfers of your information out of the EEA We will not transfer your personal information outside of the EEA at any time. Children and the validity of consent Where we obtain consent from any user we will take reasonable steps to ascertain whether the user is over 13 years of age and whether the child is sufficiently informed to give valid consent. If the user is not, parental consent will be required to provide consent for the processing of any personal information. What rights do you have? Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to: fair processing of information and transparency over how we use your use personal information access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address require us to correct any mistakes in your information which we hold require the erasure of personal information concerning you in certain situations receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations object at any time to processing of personal information concerning you for direct marketing object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you object in certain other situations to our continued processing of your personal information otherwise restrict our processing of your personal information in certain circumstances claim compensation for damages caused by our breach of any data protection laws For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on individual's rights under the General Data Protection Regulations (http://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/) If you would like to exercise any of these rights please: email, call or write to us let us have enough information to identify you let us have proof of your identity (a copy of your driving license, passport or a recent credit card/utility bill) let us know the information to which your request relates From time to time we may also have other methods to unsubscribe (opt-out) from any direct marketing including for example, unsubscribe buttons or web links. If such are offered, please note that there may be some period after selecting to unsubscribe in which marketing may still be received while your request is being processed. Do you need extra help? If you would like this policy in another format (for example: audio, large print, braille) please contact us using the details below. How to complain We hope that we can resolve any query or concern you raise about our use of your information. The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113. Changes to the privacy policy This privacy policy was published on 27th July 2021 and last updated on 27th July 2021. We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website. We will also attempt to notify users of any changes by: By a notice on our website and by email should the change be substantive. Contacting us If you have any questions about this policy or the information we hold about you, please contact us by: e-mail: aaron.firth@minorfern.com post: Minorfern Limited Holland House Furnace Hill Road Clay Cross, Chesterfield S45 9NF or telephone: 01246 252750 Calls will be answered at the following times: Monday to Friday 8am to 5.30pm We may record calls for quality and training purposes. Our data protection officer is JULIE HAVENHAND. Head Office & Distribution Centre: Holland House, Furnace Hill, Clay Cross, Chesterfield, Derbyshire, S45 9NF Tel: 01246 864227 © 2021 Minorfern Ltd. All Rights Reserved. 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