THE COMPANY THE BUSINESS THE PEOPLE 1 BACK Privacy policy Privacy Notice Kolmar Group AG values the right to privacy and strives to protect the personal data we collect and use in accordance with applicable data protection legislation and more specifically with the General Data Protection Regulation (GDPR) and its relevant national implementing legislation. Kolmar Group AG will be the data controller with respect to any personal data collected from or about you as described in this Privacy Notice (“Notice”). This Notice sets forth the basis on which any personal data we collect from you, or that you provide to us, will be processed. Please read the following carefully to understand how and why we process your personal data and the measures we undertake to safeguard it. What is Personal Data? Personal data refers to any information that relates to an identifiable person. This may include, for example, your name, job title, postal address, e-mail address, phone number, date of birth, age or gender. We do not collect personal data from the Kolmar Group AG website except when provided by you via the contact form, or via the cookies. What Information Do We Collect From You? When you visit our website or communicate with us via e-mail, verbally or otherwise, we may collect and process the following: Information you provide to us We collect information that you voluntarily provide to us, including when you communicate with us via the website’s Contact Form, e-mail or by phone; when you submit an application for a position with us; and when you inquire about opportunities to do business with us. The information you provide may include your name, nationality, contact information, title, and information about the organization with which you are affiliated. Information we may collect automatically We use browser cookies to collect and store certain information when you use, access, or interact with our website. Cookies make it easier for users to utilize our website. A cookie is a small text file that is sent by a website to your computer or mobile device where it is stored by your web browser. Cookies may store information such as your IP address or other identifier, your browser type, and information about the content you view and interact with on our website. By storing such information, cookies can remember your preferences and settings. You can choose how cookies are handled by your device via your browser settings, including the option to refuse or delete all cookies. Some devices allow you to control this through your device settings. If you choose to not receive cookies at any time, not all functions of our website may be entirely usable. Each browser and device is different, so check the settings menu of browser or device to learn how to change your advertising settings/cookie preferences. We also use Google Analytics to collect statistical information about how our website is used. Google Analytics services involve the use of cookies that collect information such as your IP address or other identifiers, browser information, and information about the content you view and interact with to record how you use our website. These analytics services help us to know how many users we have, which parts of our site are visited, how frequently a user has visited our site, what browsers are used (so we can maximize compatibility), and the country or region where our users are located. This enables us to better understand who is using our website and how to improve the presentation of content on our website. Google Analytics cookies may retain information for up to two years. To find out more about the Google Analytics services used on our website or to opt-out please visit: https://tools.google.com/dlpage/gaoptout. If you have provided your business card to (an employee or representative of) Kolmar Group AG or otherwise provided us with your contact details, we will process your personal data, such as your name, contact details, company and position. We will use your personal data in order to contact you, for example, to further discussions of an employment or commercial nature. Why Do We Collect Personal Data? We have set out in the table below what personal data we may collect about you and for what purposes: Name To identify you and address you correctly in our communications; to maintain our contact lists; to respond to your queries Addresses (business and private) To contact you; to maintain our contact lists; to respond to your queries Position or profession To correctly address you; to maintain our contacts list Title(s) To correctly address you; to maintain our contacts list E-mail address To contact you; to respond to your queries; to maintain our contacts list Telephone number, mobile telephone number or facsimile number To contact you; to respond to your queries; to maintain our contacts list Gender To correctly address you; to maintain our contact list Company or organization To reflect your company or organization in our communications; to maintain our contact list Nationality (if seeking employment with us) To assess legal requirements for employment Education, competencies, professional experience (if seeking employment with us) To determine whether you are suitable for and meet all relevant requirements for fulfilling the position for which you have applied IP Address To understand how users utilize our website and from which geographic region our website is being accessed; to improve our website Racial/ethnic origin (if supplied by you in an application for employment) To provide equal opportunities On What Basis Do We Collect Personal Data? We collect personal data on the following legal grounds: Performance of a contract: We may need to collect and use your personal information to enter into a contract with you or to perform a contract that you have with us. For example, when you submit an employment application to us via the Contact Form on our website, we will use your personal information to evaluate your application for the purpose of potential employment. Similarly, if you contact us with a commercial offer or opportunity, we will use your personal information for the purpose of potentially entering into a business arrangement with you or your company. Legitimate interests: We may use your personal information for our legitimate interest in receiving and responding to correspondence from visitors to our website; to potentially conduct business with people who have contacted us or expressed an interest in being contacted by us; to develop business contacts and vet commercial opportunities; to evaluate the suitability of an applicant for employment; to maintain the safe operation or improvement of our website. With Whom Do We Share Personal Data? We may share personal data with our affiliated entities in order to facilitate business operations. These affiliated entities may be located in countries outside the European Union and Switzerland, such as the United States and Singapore, where a lower level of data protection may exist than in the EU or Switzerland. We may also share personal data with our third-party service providers that perform services on our behalf, such as analytics providers (i.e., Google Analytics), information technology providers, consultants and other professional advisors. We will ensure that, where relevant, contractual safeguards—approved by the European Commission—are implemented to ensure the protection of your personal data for international data transfers. How Long Do We Keep Your Personal Data? Personal data will be kept for no longer than is necessary for the purposes for which the personal data are processed. In some circumstances, we are required to retain personal data by law and to comply with our regulatory obligations. Where this is the case, we will keep such personal data in a form that identifies you only for so long as it is necessary. What Are Your Rights? You have the following rights: To access: you can obtain information relating to the processing of your personal data. To rectify: you can have inaccurate or incomplete information about you rectified or modified. To erase: you can require the deletion of your personal data, to the extent permitted by law. To restrict: you can request the restriction of the processing of your personal data. To object: you can object to the processing of your personal data. To withdraw consent: where you have given your consent for the processing of your personal data, you have the right to withdraw your consent. To data portability: where applicable, you have the right to have the personal data you provided to us returned to you. To lodge a complaint: you have the right to lodge a complaint with the relevant supervisory authority. Updates to this Privacy Notice We may update this Notice from time to time, and we encourage you to periodically review this page. Contact Us If you have any questions regarding this Notice, or if you wish to exercise your rights, please contact legal@kolmargroup.com. 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