reserved area society gas network providers communication work with us area competitions transparent administration become supplier: registration / qualification process purchasing process commercial technical documentation Share: Registration / qualification process last updated 05/10/2015 12:35:17 COMMUNICATION TO ALL SUPPLIERS Procurement and Logistics referent unit (Aplog) Via dei Neri 25 - 50122 Firenze pec:toscanaenergiappalti@legalmail.it Access to the Registration / Qualification process The works, goods and services of interest to Toscana Energia are divided between: -Normal Group Classes (see attachment) -Relevant Group Classes(see attachment) Supplier List Registration (for Normal Group Classes) For the Normal Group Classes, there is no supplier qualification process, but simple registration in the Supplier List of Tuscany Energy. Registration is carried out by verifying the ability of the supplier to meet the supply needs of Toscana Energia. The inclusion in the Suppliers List will be communicated via pec. The supplier candidate, interested in registration in the Suppliers List, is required to: - read the " Registration Request " (see attachment) consisting of: letter of request; "Preliminary declaration of commitment" - Section 1 - Declaration of conformity of general directives; "Preliminary declaration of commitment" - Section 2 - Declaration of possession of general and special requirements; “Preliminary Declaration of Commitment” - Section 3 - Self-certification regarding health, safety and environmental protection; - read the " General part of model 231 (includes the Code of Ethics) "; - read the " Information on the processing of personal data pursuant to Article 13 of Legislative Decree 196/03 " (see attachment); - send the original of the "Registration Request" completed in its entirety on headed paper and signed by the Legal Representative or authorized attorney. All documentation must be sent, by registered letter, to the following postal address: Toscana Energia SpA Procurement and Logistics Via Dei Neri, n 25 50122 Firenze FI Qualification (for Relevant Group Classes) For the Relevant Group Classes, Toscana Energia evaluates and qualifies the suppliers taking into account the following elements: - economic and financial reliability; - management capacity; - organizational capacity; - compliance requirements with applicable regulations; - technical capacity; - certification requirements (eg. UNI EN ISO 9001, UNI EN ISO 14001, OHSAS 18001, etc.); - product quality and technology; - periodic evaluation of the services provided. The qualification process applies to the following types of suppliers Individual suppliers Suppliers belonging to Groups Consortia and Cooperatives (Permanent Groupings) Professional Studies (e.g. safety coordination, construction management design, etc). On the other hand, the following types of suppliers are excluded: Company of the Toscana Energia Group; Public Administration and public bodies (eg ASL, State Universities, Municipal Companies, ...); Certifying Bodies managed or authorized by the State or registered in official registers of the European Union; Auditing and financial statement certification firm (registered in the Consob register); Main companies producing and distributing services (eg energy, water, telecommunications, etc.); Private research institutes and universities; Software manufacturers and distributors; Proprietary process licensee companies; Property leasing companies; Dealers / resellers; Banks and Insurance; Supervisory institutes and demining companies as they are already qualified by other bodies in charge. The suppliers excluded from the qualification process are however included in the Suppliers List. The supplier candidate interested in the qualification is required to: - read the " Qualification Request " (see attachment) consisting of: letter of request; "Preliminary declaration of commitment" - Section 1 - Declaration of conformity of general directives; "Preliminary declaration of commitment" - Section 2 - Declaration art. 38 of Legislative Decree 163/06; “Preliminary Declaration of Commitment” - Section 3 - Self-certification regarding health, safety and environmental protection; "Preliminary declaration of commitment" - Section 4 - Declaration of registration with the Chamber of Commerce and contribution regularity; - read the " General part of model 231 (includes the Code of Ethics) "; - read the " Information on the processing of personal data pursuant to Article 13 of Legislative Decree 196/03 " (see attachment); - send the original of the "Qualification Request" completed in its entirety on headed paper and signed by the Legal Representative or authorized attorney; - send the Personal Data Sheet, according to the sector of interest, filled in all its parts and signed by the Legal Representative or authorized attorney: Network work suppliers data sheet (see attachment) Data sheet for suppliers of real estate and environmental works (see attachment) Material supplier data sheet (see attachment) Professional data sheet and technical studies (see attachment) Data sheet for network service providers and laboratory services (see attachment). All documentation must be sent, by registered letter, possibly on electronic support (CD-rom / DVD) in ".pdf" format, to the following postal address: Toscana Energia SpA Procurement and Logistics Via Dei Neri, n 25 50122 Firenze FI Iter di Qualification The qualification process is normally divided into the following phases: acquisition of documentation; evaluation of the documentation; supplier pre-qualification / qualification performance evaluation. Once the documentation has been acquired, Toscana Energia proceeds with the analysis and evaluation of the information received and, if necessary, requests the appropriate documentary additions. He then proceeds to evaluate the aforementioned information by assigning a score, expressed in hundredths and the inclusion in the Qualified Suppliers List will take place when at least 60/100 points are reached, in the state of: - "pre-qualification", if it is a new supplier; - "qualification", in the case of a supplier already present in the Register of Qualified Suppliers (suppliers already present who have not signed any contract with Toscana Energia will in any case be included in the "pre-qualification" status). The “pre-qualification” status still allows participation in the tenders / selections announced; the inclusion in the Register of Qualified Suppliers, with the status of "qualification", will take place following the assignment of a first contract and the positive outcome of the assessment of the services performed. Both in the case of "pre-qualification" and "qualification" the supplier will be suitably informed by means of a formal letter. The supplier's “pre-qualification” / “qualification” is valid for 36 months from the date of the pre-qualification / qualification letter; if the transition from pre-qualification to qualification occurs, the three-year duration of the qualification will in any case start from the date of the pre-qualification letter. At the end of its validity, the pre-qualification / qualification automatically expires. In this case, the supplier who intends to apply again for the same supply will be subjected to a new qualification process and will have to request it at least three months before the deadline. In the presence of a score equal to or less than 60/100, in the absence of the requisites relating to the certification systems / manuals / procedures, for the Relevant Group Classes marked with an asterisk (see attachment), Toscana Energia will proceed to qualify the supplier, requesting the missing documentation at the same time. The same must be received within one year from the date of the request by Toscana Energia, under penalty of exclusion from the Register of Qualified Suppliers. The supplier will not be qualified even if he will obtain a score equal to or higher than 60/100, in the following cases: - where a negative trend of the situation emerges from the analysis of the financial statements or from the economic and financial information acquired from third party companies, duly authorized and specialized economic-financial; - if the supplier has not submitted all the necessary documentation, even following a request for integration by Toscana Energia; - where the checks on the counterparty risk have highlighted the existence of a risk. Failure to qualify for the above reasons will be communicated to the supplier by means of a formal letter. The negatively assessed suppliers cannot be re-evaluated again before one year from the date of transmission of the aforementioned letter. The pre-qualification / qualification process (to be considered net of the supplier's response times), is completed within a maximum of 6 months from the supplier's request, except for any circumstances that require a delay. In any case, the supplier will be notified of such occurrences. During the period of validity of the "pre-qualification" / "qualification" status, the supplier is required to promptly communicate any changes relating to the essential elements of the qualification. For suppliers included in the Register of Qualified Suppliers who perform services on the basis of a contract, Toscana Energia carries out a periodic evaluation of the same, by issuing information reports by the user units. The performance elements of the suppliers are collected and assessed through different reference areas and all the information collected contributes to determining the judgment on the supplier. The reference areas concern: - Organization understood as the supplier's ability to have a company structure suitable for the services to be provided; - Quality of work understood as the supplier's ability to organize the various work phases aimed at an exact correspondence of the services offered with what is required and within the time required; - Health, safety and environment understood as the supplier's ability to comply with the contractual requirements both in terms of applicable legislation and on the technical compliance also verified during the performance of the activity; - Relations with the Client understood as the supplier's ability to relate and interface before, during and after the performance of the contractual relationship. The judgment of the ratios will be expressed in hundredths and based on the score achieved there will be 4 grades of evaluation: Poor - very negative, score from 0 to 49, Insufficient - negative, 50 to 59, Adequate - positive, 60 to 69, Good - very positive, 70 to 100. Measures towards suppliers In the event of non-compliance of a technical, organizational, managerial, administrative, contractual, contributory / welfare nature (negative DURC) or as a consequence of the establishment of a dispute or the lack of legal requirements for the stipulation of contracts and / or for carrying out the activities, the following measures may be issued which affect the qualification status of a supplier: the warning; the suspension; disqualification. Admonition The admonition is a warning resulting from the issuance of a negative information report, with a "Poor" rating, or the issuance of the second negative information report with an "Insufficient" rating, which is formalized after a meeting between Toscana Energia and the supplier, with a letter, requesting: - a formal commitment to continue the relationship in compliance with contractual obligations, specifications and / or technical regulations; - the formalization of an improvement plan. The warning entails the temporary exclusion of the supplier from the tenders / selections for procurement announced in the quarter following the warning notice. Suspension The suspension is a temporary measure which usually results from an admonition, which did not give a satisfactory result and is formalized with a relative letter. The suspension occurs automatically in the following cases: in the presence of a further negative information report, resulting from a warning against the supplier, within a year, even if not consecutive to the previous information report; in the event that the supplier invited to submit an offer is the successful bidder but renounces the signing of the contract; in case of negative DURC; as a consequence of the establishment of a judicial dispute pending its definition. In cases 1), 2) and 3) the action involves the temporary suspension of the supplier from the selections for procurement announced in the twelve months following the communication of suspension; in the event of a dispute (4) the phase of suspension of the qualification status of a supplier has the same duration as the dispute itself. The suspension of the supplier is revoked, by giving appropriate notice, following a proven resolution of the problems that have emerged. Failure to do so may result in the supplier being disqualified. Disqualification Disqualification is a provision that provides for cancellation from the Register of Qualified Suppliers. It is usually applied after a suspension measure and in any case for serious and repeated problems. The disqualification measure automatically intervenes in the following cases: in the presence of a further negative Disclosure Report, resulting from a suspension measure against the supplier; due to the lack of legal requirements for the stipulation of tender contracts and / or for the performance of activities; when there has been a continuous negative financial trend in the last three years; failure to successfully resolve a legal dispute. The qualification expires from the date of the communication to the supplier with the relative reasons and the duration of the disqualification is three years. After three years from the notification, the supplier can request to undergo a new qualification process. The successful completion of the qualification / registration process does not constitute a guarantee for obtaining future contracts. The supplier candidate undertakes to keep confidential and not to disclose the proprietary information of Toscana Energia that it will come into its possession (plant philosophies, technical solutions, plant locations, routes of lines, specifications, drawings, procedures, etc.). At the same time Toscana Energia undertakes to keep confidential and not to disclose proprietary information of the supplier candidate (economic-financial, technical solutions adopted, drawings, specifications, procedures, etc.). The rules and registration / qualification criteria can be modified at the discretion of Toscana Energia at any time, providing appropriate information and disclosure. download List of normal group classes List of relevant group classes Information on the processing of personal data Article 13 of Legislative Decree 196/03 Registration request Request for qualification Network work suppliers data sheet Data sheet for suppliers of real estate and environmental works Material supplier data sheet Professional data sheet and technical studies Data sheet for network service providers and laboratory services first aid social link the group addresses privacy exchange of information between operators © 2013/2015 Toscana Energia - Registered office via dei Neri, 25 - 50122 Florence - info@toscanaenergia.it - toscanaenergia@pec.it Tax Code / P.IVA/ Business Register of Florence n. 05608890488 - REA 559993 Share capital Euro 146,214,387 fully paid-up Powerd by Sesamo - www.sesamo.net