Search OASIS Group Services Scanning & digitisation Be dynamic with your data. OASIS is proud to offer ‘best of breed’ technologies for all your digitisation and data capture needs Request a quote Our scanning services convert your files from hardcopy format into useable electronic data. This useable electronic data can be transferred to a digital archive with the capacity for easy online retrieval. Digitisation benefits We provide a range of document scanning and data capture services within a highly secure environment using best of breed technologies for speed, quality and high levels of accuracy. Traceability Track records through our web hosted repository and reduce time searching for files with an efficient document indexing process. Greater efficiencies Remove the fuss and associated costs of manually processing your documents and reduce reliance on physical storage space and the need to own technological hardware Flexible and scalable Our highly customisable scanning service can be tailored to your document retrieval needs. Depending on how often you need to store and retrieve your documents, we have a plan to suit your needs Secure scanning No matter what the request, we can digitise your files safely and securely. Our state-of-the-art scanning software allows for the data capture of large or small volumes of hardcopy documents. Free up office space Free up valuable office space by removing filing cabinets and clearing store rooms. Space can be utilised by Team Members or office spaces downsized. Supports remote working Electronic documentation can support remote working and collaboration between employees across departments, buildings or even countries. Digitisation process Our digital services are diverse and flexible, ranging from real-time scanning and data capture, to back scanning, scan from archive and scan on demand. In fact, our services combine to support businesses with effective hybrid document management, through processes that are easy and simple to use. Collection Scanning preparation Digitisation Delivery and Storage Depending on how you currently store your documents, OASIS will either collect the documents from your office or – if they are already stored with us – take them from your existing archive and securely transport them to our scanning bureau. Alternatively, all scanning can take place at your own premises. Upon arrival at the scanning bureau the unique barcode for each box of records or file (depending on how they are stored) is registered. These barcodes enable us to track the location of your files as they move through the scanning process. Digitisation options Whether you need to back scan large volumes of paper archives or have a regular requirement for scanning and data capture services, we have decades of experience and confidently offer a digitisation solution for your organisation. Scan on Demand Selective file scanning Bulk scanning Large scale digitisation of records Onsite scanning Digitisation of confidential records Mailroom automation Digitisation of physical mail Scan on Demand Our Scan-on-demand service is used by many of our document storage clients as a quick and easy alternative to physical document delivery. This option saves clients from scanning entire archives and instead gives them cost effective digital copies of their files and records as they need them. What our clients are saying OASIS provides us with a full records & information management service & to date the relationship between the two companies has worked very well. We have found OASIS’s services to be of a very high standard, with emphasis on security, quality, accuracy & punctual service Clarkslegal LLP Read case study Records management FAQs How secure is your media vault? Are your staff trained to handle media? What are some of the advantages to sending my media offsite? What sort of technology is used to track my media? What if I need my information in the middle of the night? 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