Twitter Facebook LinkedIn COVID-19 Response 01603 720004 info@nvcs.co.uk MACHINES SOLUTIONS SERVICES SUPPLIES ABOUT NEWS Privacy Policy NVCS Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, www.nvcs.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law. Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately. 1. Definitions and Interpretation In this Policy the following terms shall have the following meanings: “Account” means an account required to access and/or use certain areas and features of Our Site; “Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in Part 14, below; and “Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; 2. Information About Us Our Site is owned and operated by NVCS Ltd, a limited company, registered in England and Wales under company number 01983363 Registered address: Unit 1, Green Farm, Rackheath Ind. Est. Norwich, Norfolk, NR13 6LQ Main trading address: Unit 1, Green Farm, Rackheath Ind. Est. Norwich, Norfolk, NR13 6LQ VAT number: GB353272073 Data Protection Officer: Adam Gore Email address: data.privacy@nvcs.co.uk Telephone number: 01603 720004 Postal Address: Unit 1, Green Farm, Rackheath Ind. Est. Norwich, Norfolk, NR13 6LQ 3. What Does This Policy Cover? This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them. 4. What is Personal Data? Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers. 5. What Are My Rights? Under the GDPR, you have the following rights, which we will always work to uphold: a) The right to be informed about Our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 15. b) The right to access the personal data we hold about you. Part 13 will tell you how to do this. c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more. d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 15 to find out more. e) The right to restrict (i.e. prevent) the processing of your personal data. f) The right to object to us using your personal data for a particular purpose or purposes. g) The right to data portability. This means that, if you have provided personal data to us directly, we am using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases. h) Rights relating to automated decision-making and profiling. we do not use your personal data in this way. For more information about Our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15. Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau. If you have any cause for complaint about Our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. 6. What Data Do We Collect? Depending upon your use of Our Sites, We may collect some or all of the following personal and non-personal data (please also see Part 14 on Our use of Cookies and similar technologies and Our Cookie Policy): Contact details Payment information Source of enquiry Job title Current supplier Current equipment Telephone recordings Web browser type and version, IP Address and Operating system Any other personal information that you choose to provide to us when you complete our online contact forms or otherwise make contact with us 7. How Do You Use My Personal Data? Under the GDPR, We must always have a lawful basis for using personal data. This may be because the data is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data, or because it is in Our legitimate business interests to use it. Your personal data may be used for the following purposes: Providing and managing your Account Providing and managing your access to Our Sites Personalising and tailoring your experience on Our Sites Supplying Our products and services to you. Your personal details are required in order for Us to enter into a contract with you. Personalising and tailoring Our products and services for you. Communicating with you. This may include responding to emails or calls from you. Supplying you with information by email or post that you have opted-in to (you may unsubscribe or opt-out at any time by contacting us). Analysing your use of Our Sites and gathering feedback to enable Us to continually improve Our Sites and your user experience. With your permission and/or where permitted by law, We may also use your personal data for marketing purposes, which may include contacting you by email, telephone or post with information, news, and offers on Our products and services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. Third Parties whose content appears on Our Sites may use third-party Cookies, as detailed below in Part 14. Please refer to Part 14 for more information on controlling cookies. Please note that We do not control the activities of such third parties, nor the data that they collect and use themselves, and We advise you to check the privacy policies of any such third parties. 8. How Long Will You Keep My Personal Data? We will not retain data longer than is necessary to fulfil the purpose for which it was collected, or as required by applicable laws or regulations, or to enforce our legal rights. We will retain your information for as long as your account is active or as long as needed to provide you with our services. We retain information relating to financial and accounting records for 6 years to comply with HMRC requirements. 9. How and Where Do You Store or Transfer My Personal Data? We will only store or transfer your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the GDPR or to equivalent standards by law. 10. Do You Share My Personal Data? We may sometimes contract with the following third parties to supply products and services to you on our behalf. These may include payment processing, delivery, and marketing. In some cases, those third parties may require access to some or all of your personal data that we hold. Where this is necessary, we comply with all aspects of the General Data Protection Regulation (GDPR). We only share data to the extent necessary to fulfil any contracts we enter into with you, where required by law, or to enforce our legal rights. If you give consent to receive product updates and special offers, we may supply personal data to marketing agencies, who will only process the data on our instruction. If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 8. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority. 11. How Can I Control My Personal Data? 11.1 In addition to your rights under the GDPR, set out in Part 5, when you submit personal data via Our Sites, you may be given options to restrict Our use of your personal data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails or at the point of providing your details). 11.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving. 12. Can I Withhold Information? You may access certain areas of Our Sites without providing any personal data at all. However, to use all features and functions available on Our Sites you may be required to submit or allow for the collection of certain data. You may restrict Our use of Cookies. For more information, see Part 14 and Our Cookie Policy. 13. How Can I Access My Personal Data? If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding. We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress. 14. How Do You Use Cookies? Our Sites may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Sites and to provide and improve Our products and services. By using Our Sites you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than Us. In addition, Our Sites uses analytics services provided by Google, which also use Cookies. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling Us to better understand how people use Our Sites. For more details, please refer to Our Cookie Policy. 15. How Do I Contact You? To contact Us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details: Email address: data.privacy@nvcs.co.uk. Telephone number: 01603 720004. Postal Address: Unit 1, Green Farm, Rackheath Ind. Est. Norwich, Norfolk, NR13 6LQ. 16. Changes to this Privacy Policy We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if We change Our business in a way that affects personal data protection. Any changes will be immediately posted on Our Sites and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Sites following the alterations. We recommend that you check this page regularly to keep up-to-date. FREE DELIVERY On all orders over £50 CALL US TODAY ON 01603 720004 Mon-Fri: 08:00 to 16:30 GET A FREE NO-OBLIGATION QUOTE Click here or call 01603 720004 CONTACT US NVCS Ltd Unit 1, Green Farm Wendover Rd Rackheath Ind. Est. Norwich, Norfolk NR13 6LQ 01603 720004 info@nvcs.co.uk Twitter Facebook LinkedIn Youtube NEWS Lidl Contactless Payment Vending Install Site Re-opening Form Vendmanager Switchover Top Tips For Looking After Your Vending Machine THE best bean to cup tabletop machines of 2019… so far… QUICK LINKS COVID19 Business Contingency Statement Vending Machines Commercial Coffee Machines Bean to Cup Machines Traditional Espresso Machines Snack Vending Machines Bottled Water Coolers Allergen Information Finance Options Vending Services Contact Details ESPRESSO MACHINES Looking for something more traditional? Traditional Espresso Machines Coffee Grinders Filter & Bulk Brew Water Boilers Coffee Roastery Visit our sister site Green Farm Coffee. 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