Pine River Ranches Landowners Association Welcome Board Business Documentation Contact Us POSTS Minutes – PRRLOA Board Meeting – 3 August 2021 August 14, 2021 Florian Walchak PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS/TRANSITIONAL MEETING- AUGUST 3, 2021 – 6:30 P.M. WALCHAK RESIDENCE 726 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122 The meeting was called to order by President, Chip Burkett at 6:30 p.m. Board members present were: Chip Burkett, Jeremy Luman, Florian Walchak and Jeanie Widner. Newest member, Dan Holloway was unable to attend. Guests present: John Dustin President Chip Burkett announced that this was the transitional meeting from the past board to the newly elected board. Four of the past board members are continuing and one board member is newly elected. ELECTION OF BOARD OFFICERS Florian nominated all currently serving officers to continue in the same offices. Chip Burkett as President, Jeremy Luman as Vice-President, Florian Walchak as Treasurer and Jeanie Widner as Secretary. Jeanie seconded and the vote passed 3-0. Florian then moved to welcome Dan Holloway to the board as the Member- at-Large. Jeanie seconded and the vote passed 3-0. BANK SIGNATURE CARDS Florian will add Dan Holloway and delete Susan Wells to the Association accounts at both the Bank of Colorado and TBK. APPROVAL OF MINUTES FROM BOARD MEETING ON JULY 19,2021 Jeanie moved to approve the minutes, Florian seconded and the vote passed 4-0. TREASURER’S REPORT Florian said the report is the same as presented at the annual Meeting. He has presented approximately $15,000 in cancelled checks to the PRFD and they have Submitted them to FEMA for a reimbursement of 75%, in accordance with the terms of the grant for the bridge. The money will go into the general account when received. ANNUAL ASSESSMENTS – 5 lots are unpaid. LIEN STATUS – One lien for just over $3.000. is pending. The property is for sale and Florian has been in touch with the realtor to make them aware that there is a lien on the property. Upon sale of the property, the Title Company will assure payment of the lien amount to the Association. Jeanie moved the treasurer’s report be accepted as presented, Jeremy seconded and vote to approve was 4-0. DESIGN COMMITTEE Chip reported that Teri Bonham is continuing on the committee and will be joined by Lilly Burkett and Theresa Herrera. They will be reviewing their documents with a goal of editing them to make things more concise and comprehensive. They will send their recommendations to the board. There was some discussion. EMERGENCY ACCESS COMMITTEE No report. AED COMMITTEE No report COMMON SPACE MANAGEMENT COMMITTEE Jeremy reported that they are working on clearing the roadsides and Duane has decided to try and do it without the expense of renting the big equipment. They plan to try and use some equipment that is smaller and do much of it by hand. OLD BUSINESS BRIDGE REPLACEMENT UPDATE Florian said 2 bids for the design portion of the project have been received and the PRFD is considering and reviewing both bids. Price is similar. Both companies are scheduling into the spring or summer of 2022. The PRFD has the decision-making power on the bids. NEW BANK ACCOUNT AT BANK OF COLORADO All required signatures are completed and there is a balance of $3000.00 in the account from a lot owner who has pre-paid. There will be a ballot vote necessary at the Budget Meeting by those in attendance or sending Proxies to approve the loan amount of not more than $300,000.00 for the association. This is being required by the Bank of Colorado lawyer for their records. ANNUAL MEETING REPORT Jeanie reported that she had never seen an annual meeting so well attended and John Dustin agreed that it was very well attended. Everyone felt it went smoothly and complimented President, Chip Burkett on a well-run meeting. NEW BUSINESS SCHEDULE & AGENDA FOR BUDGET MEETING We need to add the ballot vote required by Bank of Colorado to the agenda. We will send the agenda, an explanation of the ballot required and proxy forms out by month’s end. Jeanie moved the Budget Meeting be scheduled for Saturday, September 18, 2021 at the Pine River Library Community Room at 10:00 a.m. Jeremy seconded and the vote passed 4-0. We will need 27 lots voting to have a quorum. POND BOUNDARIES There was discussion about clarifying for everyone in the subdivision what the Association-owned boundaries surrounding the pond are. Chip has done some research on it already and is in possession of a detailed survey of the subdivision. It was agreed by all that there will be a search for the survey markers to help in determining boundary lines. GRAVEL AT THE POND PARKING AREA Jeremy reported that he is working on it and it will be done soon. IKAV LOTS MAINTENANCE Concern at the annual meeting that the weeds on the lots were not being addressed will be handled by Florian, who will contact IKAV and seek resolution of the problem. WELCOME PACKETS Jeanie presented a sample letter and a list of accompanying documents to be included in a NEW RESIDENT WELCOME PACKET for the boards review and discussion. There were lots of ideas and suggestions and the packet will be revised and prepared for handout to new residents. THANK YOU NOTES Thank you cards were signed and will be delivered to the Clay’s and Susan Wells. NEXT BOARD MEETING The next board meeting was scheduled for Tuesday, September 14, 2021, 6:30 p.m. @ the Walchak residence. Jeanie moved the meeting be adjourned at 7:45 p.m. Florian seconded and vote passed 4-0. These minutes were approved by a vote of _____________ on _______________________________________ DATE CHIP BURKETT, PRESIDENT DATE __________________________________________________________________________________________ JEANIE WIDNER, SECRETARY DATE Posted in: Board Meeting, Minutes Post navigation ← Agenda – PRRLOA Board Transition Meeting – 3 August 2021 Minutes – PRRLOA Board Meeting – 14 September 2021 → SEARCH FOR: RECENT POSTS Minutes – PRRLOA Board Meeting – 9 November 2021 Agenda – PRRLOA Board Meeting – 9 November 2021 Addendum to Rules, Regulations, and Guidelines Minutes – PRRLOA Board Meeting – 11 October 2021 Minutes – 2021 Budget Meeting Minutes – PRRLOA Board Meeting – 14 September 2021 Minutes – PRRLOA Board Meeting – 3 August 2021 Agenda – PRRLOA Board Transition Meeting – 3 August 2021 Minutes – PRRLOA Annual Meeting – 24 July 2021 RECENT COMMENTS ARCHIVES ARCHIVES Select Month November 2021 October 2021 September 2021 August 2021 July 2021 June 2021 May 2021 April 2021 March 2021 February 2021 January 2021 December 2020 November 2020 October 2020 September 2020 August 2020 July 2020 June 2020 May 2020 April 2020 March 2020 February 2020 January 2020 November 2019 September 2019 August 2019 July 2019 June 2019 May 2019 April 2019 March 2019 February 2019 January 2019 December 2018 November 2018 October 2018 September 2018 August 2018 July 2018 June 2018 May 2018 April 2018 March 2018 February 2018 January 2018 December 2017 November 2017 October 2017 September 2017 August 2017 July 2017 June 2017 May 2017 April 2017 March 2017 February 2017 January 2017 December 2016 November 2016 September 2016 August 2016 July 2016 June 2016 May 2016 April 2016 March 2016 February 2016 December 2015 November 2015 October 2015 September 2015 August 2015 June 2015 May 2015 April 2015 January 2015 December 2014 July 2014 June 2014 May 2014 February 2014 January 2014 December 2013 November 2013 October 2013 August 2013 June 2013 April 2013 March 2013 February 2013 January 2013 December 2012 November 2012 October 2012 September 2012 August 2012 July 2012 June 2012 May 2012 April 2012 March 2012 February 2012 January 2012 December 2011 November 2011 October 2011 August 2011 July 2011 June 2011 May 2011 April 2011 March 2011 February 2011 January 2011 December 2010 November 2010 September 2010 August 2010 July 2010 June 2010 May 2010 March 2010 February 2010 January 2010 July 2009 July 2008 July 2007 July 2006 CATEGORIES AED Information Agenda Annual Meeting Board Meeting Budget Meeting Documentation Emergency Action Meeting Fish Fund Letters to Homeowners Minutes Special Membership Meeting Uncategorized Privacy Policy Admin Login Copyright © 2021 Pine River Ranches