Create an Account Sign In Search Residents Visitors Business Departments How Do I... Purchasing The Purchasing Division is the central buying agency for the City of Gallup, and is responsible for the procurement of goods and services in accordance with the city charter and the city's Purchasing Ordinance and Regulations. Mission Statement The Purchasing Division's goal is to provide city departments with a central location for purchasing goods, equipment, and services, while encouraging an atmosphere of fairness, honesty, and integrity in dealing with customers, suppliers, and staff. Our goal is to spend the city taxpayer's money wisely so that maximum value is obtained for its limited financial resources. View the Purchasing Division staff directory Vendor/Bid Notifications The City has transitioned to a new e-Bid/RFx software powered by Negrometrix. All solicitations will be released electronically through Negometrix and responses from bidders must be submitted electronically through this online platform. By using Negometrix, prospective bidders will be provided with all information regarding a bid including addendums and changes to the project requirements. Negometrix is a completely free service for all respondents. Prior to submitting a proposal, respondents are required to set up their free account with Negometrix. Register your company at Negometrix.com Supplier Registration Video: https://www.youtube.com/watch?v=dMv0PUiXdmw&feature=youtu.be Pre-Bid, Pre-Proposal conferences, Bid Openings and Pre-Construction Conferences will be held via conference/video calls or other virtual means until further notice. Procurement Thresholds Level Dollar Threshold Method of Solicitation Authority to Approve Level One: Small Purchases Individual Item and/or Total Purchase $0.01-$1000 Local Vendors Only Field Purchase Orders, P-Card. No competitive quotes required. Department Director or Designee Level Two: Small Purchases Individual Item and/or Total Purchase $0.01-$1,000 Non-Local Vendors Requisition required. Best obtainable price; no competitive quotes required. Department Director or Designee Level Three: Small Purchases Individual Item and/or Total Purchase $1,000 and over and less than $5,000.00 Requisition required. Best obtainable price; no competitive quotes required. Department Director or Designee AND Purchasing Director Level Four: Small Purchases Individual Item and/or Total Purchase $5,000.00 and over and less than $20,000.00 Requisition required. Three Written Quotes Required Department Director or Designee AND Purchasing Director. Requires Council approval for capital items. Level Five Invitation to Bid Individual Item and/or Total Purchase $20,000.00 and over Formal Solicitation (ITB) Department Director or Designee AND Purchasing Director. Requires Council approval for capital items. Level Six: Professional Services Professional Service contracts in excess of $50,000 Request for Proposal (RFP) Purchasing Director and City Manager. Requires Council approval Info Advanced Frances Rodriguez Purchasing Director 110 W Aztec Ave. Gallup, NM 87301 Phone: (505) 863-1232 Fax: 1-888-920-0611 Email Visit us on the web at: GallupNM.gov/Purchasing The City of Gallup is a member of the New Mexico Public Procurement Association, the National Association of Purchasing Management, and the National Institute of Governmental Purchasing. City Procurement Code Current Bids and RFPs Closed Bids/RFPs and Awards Negometrix In-State/Veteran Preference Certification Procurement Resources Standard Terms and Conditions Vendor Registration and Information Warehouse Report a Concern CORONAVIRUS INFO Bid/RFP Online Payments Agendas & Minutes Job Listing Contact Us 110 West Aztec Avenue Gallup, NM 87301 Phone: 505-863-1220 Fax: 505-722-5134 Email Helpful Links Gallup Web Maps Land Development Standards Bid & Request for Proposal (RFP) Listings Surplus - View Auction Listings Gallup Connect Archive Center FAQs Frequently Asked Question? Frequently Asked Question? Frequently Asked Question? Frequently Asked Question? Frequently Asked Question? Site Links Home Site Map Contact Us Accessibility Copyright Notices Government Websites by CivicPlus®