New Lifts Servicing & Repairs Modernisation Vermaport Scarborough lifts Showcases Careers About Contact Telephone: 0115 973 7500 Privacy Policy Introduction Welcome to the Morris Vermaport Lifts privacy notice. We are an independent Lift Company specialising in Lift service, Lift Repair, Lift Maintenance contracts, and also have a vast portfolio of Lift Installation options. We respect your privacy and are committed to protecting your personal data. This privacy notice will inform you about how we look after your personal data, and it tells you about your privacy rights and how the law protects you. By using this site, you consent to the terms of this notice. This privacy notice is provided in a layered format so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy notice. 1. IMPORTANT INFORMATION AND WHO WE ARE 2. THE DATA WE COLLECT ABOUT YOU 3. HOW IS YOUR PERSONAL DATA COLLECTED 4. HOW WE USE YOUR PERSONAL DATA 5. DISCLOSURES OF YOUR PERSONAL DATA 6. INTERNATIONAL TRANSFERS 7. DATA SECURITY 8. DATA RETENTION 9. YOUR LEGAL RIGHTS 10. GLOSSARY 1. IMPORTANT INFORMATION AND WHO WE ARE Purpose of this privacy notice This privacy notice aims to give you information on how we collect and process your personal data through your use of this website (regardless of where you visit it from), or have any contact or other dealings with us. This includes providing any data through this website when you send us a message through our Contact page, sign up for updates, purchase a product or service, supply anything to us, carry out work for us, use our products or services or take part in feedback or competitions. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them. Controller Morris Vermaport Lifts is the controller and responsible for your personal data (collectively referred to as “the Company”, “we”, “us” or “our” in this privacy notice). We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below. Contact details Our full details are: Full name of legal entity: Morris Vermaport Ltd Data privacy manager: Mr P Marsden Email address: privacy@mvlifts.co.uk Postal address: MV House, 14 Vickery Way, Chetwynd Business Park, Nottingham, NG9 6RY, United Kingdom Telephone number: 0115 973 7500 You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance. Changes to the privacy notice and your duty to inform us of changes. This version was last updated with effect from 25th May 2018 and historic versions can be obtained by contacting us. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. Third-party links This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit. 2. THE DATA WE COLLECT ABOUT YOU Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows: Identity Data includes first name, last name, title. Contact Data includes billing address, delivery address, email address and telephone numbers (including that of your organisation or the person making payment. Financial Data includes bank account and payment card details. Transaction Data includes details about payments to and from you and other details of products and services you have purchased from or supplied to us or use or where collateral warranties are in place. Technical Data includes internet protocol (IP) address, MAC address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. Profile Data includes your username and password, purchases or orders made by you or that you have a connection with as a user, your interests, preferences, social media â€˜likesâ€™, feedback and survey responses. Usage Data includes information about how you use our website, products and services. Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences. We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses. If you fail to provide personal data Where we need to collect personal data by law, or under the terms of a contract we have with you or your company (e.g. for emergency or other maintenance access to the site) and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into (for example, to provide goods or services). In this case, we may have to cancel a product or service with us but we will notify you if this is the case at the time. 3. HOW IS YOUR PERSONAL DATA COLLECTED? We use different methods to collect data from and about you including through: Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email, EDI, LinkedIn, Facebook or otherwise. This includes the personal data you provide when you: â€¢ apply for our products or services (directly or through your organisation or a contractor); â€¢ create an account on our website; â€¢ subscribe to our service or publications; â€¢ request marketing to be sent to you; â€¢ interact on LinkedIn or Facebook and register â€˜likeâ€™s â€¢ enter a competition, promotion or survey; â€¢ give us some feedback; or â€¢ other interactions with us. Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies or on LinkedIn or Facebook Please see our cookie policy for further details. Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below: â€¢ Technical Data from the following parties: (a) analytics providers such as Google based outside the EU; and â€¢ Contact, Financial and Transaction Data from providers of technical, payment and delivery services and credit reference agencies based in or outside the EU. â€¢ Identity, Technical Data, and Contact Data from LinkedIn and Facebook based in or outside the EU. â€¢ Identity and Contact Data from publicly available sources such as Companies House and the Electoral Register based in the UK. 4. HOW WE USE YOUR PERSONAL DATA We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances: Â· Where we need to perform the contract we are about to enter into or have entered into with you or your organisation or with a contractor in connection with our products or services that you contract with. Â· Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. Â· Where we need to comply with a legal or regulatory obligation. Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third-party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time through our contact us page. Purposes for which we will use your personal data We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below. Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest To register you as a new or prospective customer, user or supplier (a) Identity (b) Contact Performance of a contract with you To process and deliver your order including: (a) Manage payments, fees and charges (b) Collect and recover money owed to us (a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications (a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) To manage our relationship with you which will include: (a) Notifying you about changes to our terms or privacy policy (b) Asking you to leave a review or take a survey (a) Identity (b) Contact (c) Profile (d) Marketing and Communications (a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services) To enable you to partake in a prize draw, competition or complete a survey (a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business) To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) (a) Identity (b) Contact (c) Technical (a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you (a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) To use data analytics to improve our website, products/services, marketing, customer relationships and experiences (a) Technical (b) Usage Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) To make suggestions and recommendations to you about goods or services that may be of interest to you (a) Identity (b) Contact (c) Technical (d) Usage (e) Profile (f) Marketing and Communications Necessary for our legitimate interests (to develop our products/services and grow our business) Marketing We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. Please [Contact Us] to make selections about your personal data use. Promotional offers from us We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing). You will receive marketing communications from us (or by our marketing agents on our behalf) if you have requested information from us or purchased goods or services or a collateral warranty from us or if you provided us with your details when you entered a competition or registered for a promotion or selected to receive material when we asked you and, in each case, you have not opted out of receiving that marketing. Third-party marketing We will get your express opt-in consent before we disclose or share your personal data with any other company who is not a Joint Controller or a subsidiary of ours for their own or otherâ€™s purposes, except where LinkedIn, Facebook or other social media network privacy policies apply instead. Opting out You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links or prompts on any marketing message sent to you or by contacting us at any time. Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of or in connection with a product/service purchase, warranty registration, collateral warranty, product/service experience or other transactions. Cookies You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see here. Change of purpose We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law. 5. DISCLOSURES OF YOUR PERSONAL DATA We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above. External Third Parties as set out in the glossary. Specific third parties referred to in the table in [paragraph 4] above. Third parties to whom we may choose to sell, transfer, or merge parts of the company, business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. 6. INTERNATIONAL TRANSFERS Some of our external third parties are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA. Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the UK/Europe and the US. Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA. Please note that by using email you consent to emails that contain your personal data traveling through whatever telecom system and communications that may be applicable even if this is outside the EEA and outside of our control. 7. DATA SECURITY We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. 8. DATA RETENTION How long will you use my personal data for? We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. By law we have to keep basic information about our customers and suppliers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers or suppliers for tax and other legal purposes. We keep collateral warranties for 12 years and longer if required for defense or evidence. In some circumstances you can ask us to delete your data: see Request erasure below for further information. In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you. 9. YOUR LEGAL RIGHTS Under certain circumstances, you have rights under data protection laws in relation to your personal data. See below to find out more about these rights: Â· Request access to your personal data. Â· Request correction of your personal data. Â· Request erasure of your personal data. Â· Object to processing of your personal data. Â· Request restriction of processing your personal data. Â· Request transfer of your personal data. Â· Right to withdraw consent. If you wish to exercise any of the rights set out above, please contact us. â€¢ No fee usually required You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. What we may need from you We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. Time limit to respond We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. 10. GLOSSARY LAWFUL BASIS Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us. Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or have a benefit or to take steps at your request before entering into such a contract. Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to. THIRD PARTIES Internal Third Parties Other companies in our group acting as joint controllers or processors or who have direct arrangements with you and who are based UK and may provide IT and system administration services and undertake leadership reporting. External Third Parties Service providers acting as processors based in the UK/ EU who help us fulfill your orders and deliver our products to you; for example, credit reference agencies, couriers, payment providers, distributor partners, IT support and system administration services and so on. Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the UK who provide consultancy, banking, legal, insurance and accounting services. HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the UK who require reporting of processing activities in certain circumstances. Service providers who help us to operate our Website and social media networks based in the UK. YOUR LEGAL RIGHTS You have the right to: 10.1 Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. 10.2 Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. 10.3 Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. 10.4 Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. 10.5 Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. 10.6 Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information that you initially provided consent for us to use or where we used the information to perform a contract with you. 10.7 Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent. Morris Vermaport Lifts With over 35 years experience, we’ve delivered bespoke solutions to big and small organisations all over the UK Scarborough Lifts We have been involved in the design, installation, refurbishment and maintenance of lifts in the UK since 1988 Ecocell Evacuation Lifts Discover why residential care homes, hospitals and universities have chosen Ecocell as their self evacuation lift Vermaport Cart Conveyors Learn more about the design, installation, refurbishment and maintenance of our Vermaport shopping cart conveyors Value for money solutions that match your exact specification Working with our customers through all stages of the process from initial site survey, drawings, contract negotiation, design, installation or refurbishment of a lift to our after sales service, the Morris Vermaport team work to current legislation, industry standards and codes of practice. We strive for operational excellence to deliver customer satisfaction every day being mindful of our core values: Safety We never compromise on safety. Safety is at the forefront of everything we do. Innovation We strictly follow environmental best practices in all we do, whether it be creating the Ecocell, the most eco-friendly lift solution in the UK or complying with all relevant environmental legislation. Environment To provide a safe environment for the benefit of our customers, employees and the general public People Our people are highly trained, trusted and respected across the industry for providing the highest quality of service. Contact our Sales Team Speak to an expert from our Sales Team about our lifts and services. We provide friendly helpful advice that allows you to decide on the best solution for you 0115 973 7500 (lines open 24 hours a day) sales@mvlifts.co.uk Part of the Morris Vermaport Group © 2021 Morris Vermaport Limited Registered in England & Wales No 03681149