CALL 1.888.739.1934 REQUEST INFORMATION SOLUTIONS DEPTS & INDUSTRIES WHY CHOOSE US CLIENTS BLOG CONTACT Streamline. Eliminate. Automate. Cost-effective Outsourcing Solutions BLOG Choosing the Right Business Process Automation and Outsourcing Partner as Part of your Digital Transformation Business process automation software (BPA) and business process outsourcing (BPO) companies use advanced technologies to optimize your critical business processes. Whether it be processing invoices, bills of lading, insurance claims, sweepstakes, rebates or other key documents, selecting the right BPA or BPO partner is of paramount importance. You can secure a cost-effective solution while also […] Read More ... How AI is Revolutionizing Data Capture There is no question that artificial intelligence (AI) is revolutionizing the way organizations approach data capture. While data capture technology is already used in the workplace in the form of basic optical character recognition (OCR), “intelligent” data capture leveraging AI and robotic processes can be substantially more accurate, quicker and less expensive. Intelligent capture software […] Read More ... What is a “Best-in-Class” Accounts Payable Process? Accounts Payable (AP) automation serves to create “Best-in-Class” Accounts Payable Processes with streamlined data capture, integrated workflows, and an overall improved invoice lifecycle. With AP automation, organizations eliminate manual and non-value add processes, freeing up AP resources to become strategic. Ardent Partners’ report on the State of ePayables shows that “Non Best-in-Class” invoice processes cost […] Read More ... The Benefits to Outsourcing and Automating Imaging and Data Capture Services There is a need to provide employees with the best tools to do business efficiently, reducing the time spent on non-core business functions and processes such as document processing and data entry. Especially in the wake of COVID-19 and remote work policies, outsourcing and automation has become a focus of many organizations. These organizations are […] Read More ... Working Remotely? Consider Digitizing your Accounts Payable Processes As workplaces have been forced to adapt to physical distancing limitations imposed by the Covid-19 pandemic, many have successfully shifted their employees to remote work environments. While digital transformation may have been on the radar for many finance departments, the Covid-19 pandemic has accelerated the need to leverage digital processes to support business continuity and […] Read More ... Optimizing Mail Workflows with a Digital Mailroom Solution Postal mail still accounts for a meaningful portion of critical incoming documents in most organizations, often in financial processes like Accounts Payable and Accounts Receivable. Employing an outsourced and automated digital mailroom with a qualified partner like Octacom can lead to significant cost and turnaround time advantages versus the traditional labour-intensive internal mailroom. While many […] Read More ... Enhancing Your AP with Automated Workflows The Accounts Payable (AP) department is a critical business function, managing all outflows from the company, whether related to direct costs, overhead costs or capital expenditures. Mismanaging outflows from the company may impact a company’s financial stability, and vendor relationships. The majority of AP departments continue to operate a “manual” process, receiving paper invoices (or […] Read More ... Health Records Scanning to Enhance Efficiency and Patient Care Despite the adoption of electronic medical records (EMR) systems, hospitals and medical practices alike continue to face a number of challenges as a result of paper-based patient files being maintained: Space Constraints: Paper-based charts take up a significant amount of space. In fact, in a small to medium sized clinic, paper charts can often take […] Read More ... Overcoming Resistance to Accounts Payable Automation AP automation offers many benefits, such as reduction in human intervention, reduction in processing and approval time, improved accuracy as well as improved visibility to the entire Accounts Payable process. In spite of the benefits, some companies struggle with the decision to automate their processes and sometimes the biggest challenge they face when it comes […] Read More ... Take Advantage of Early Payment Discounts with AP Automation Some companies offer early payment discounts to encourage customers to pay their invoices on time. One common early payment vendor discount is the “2/10 net 30,” which means a payment due in 30 days can be reduced by 2% if paid within ten days. Usually, it makes sense to take advantage of these discounts depending […] Read More ... Implementing a Centralized Accounts Payable Controlling Accounts Payable operations across multiple locations is a real challenge for many companies. The challenges escalate when the company is in a growth phase. With more locations, more vendors to pay and more customers to invoice and collect from, companies often operate in a decentralized model, managing receipts and payments from each location. This […] Read More ... Determining the Costs to Process an Invoice Without Automation The average cost to process an invoice manually has been pegged at between $15 and $20 by various studies, and polls of a sample of Octacom’s clients. This, of course, depends on whether line items are captured and costs, proportion of PO vs. non-PO invoices, and whether 3-way matching is a part of invoice processing. […] Read More ... Top 4 Benefits of Accounts Payable Automation Accounts Payable invoice processing is a mission-critical part of an organization’s daily financial operations, but it is also a non-core function that can require significant investments in people. In addition to being costly, AP invoice processing and approval related tasks are incredibly time-consuming. Accounts Payable Automation helps to improve performance and allows your company to […] Read More ... Top 3 Benefits of Proof of Delivery Scanning What if you could eliminate the problem of missing bill of ladings, delivery tickets, packing slips, waybills and other Proof of Delivery documents? Octacom has a solution that will help your company by improving access to your Proof of Delivery documents and assist in identifying which of your documents are yet to be submitted, subsequently […] Read More ... Starting a Document Scanning Project By engaging Octacom to assist in document scanning, indexing and hosting your paper files, you will see improved searchability and rapid access. Your team will have more time to focus on important tasks, as opposed to spending hours upon hours looking through paper documents. Converting your paper records to digital documents requires a lot of […] Read More ... Tailoring Odiss™ Document Management Software to Your Organization’s Needs Are you looking at document management software and frustrated with your options? Is it the limited functionality and customization of off-the-shelf software? Is it the concern of a lengthy time frame to implement the solution? Perhaps it is the assumption that the change in process would be expensive, with modifications that never achieve the desired […] Read More ... Canadian Data Privacy Laws Do you know the data laws for your business in Canada? Many Canadian companies rely on storing data in the cloud for the majority of their organizational needs. Cloud storage offers many benefits to both the consumer and the business, such as increases efficiencies, reduced IT costs and improved network storage capabilities by allowing on-demand […] Read More ... How to estimate how much paper I have Through its extensive and comprehensive approach, the legal industry often necessitates copious mountains of paper usage. Due to various acts and bylaws focused on record retention, legal professional quickly find themselves surrounded by this paper. Read More ... Savings with Accounts Payable Automation Through its extensive and comprehensive approach, the legal industry often necessitates copious mountains of paper usage. Due to various acts and bylaws focused on record retention, legal professional quickly find themselves surrounded by this paper. Read More ... March 21: International Day of Forests Through its extensive and comprehensive approach, the legal industry often necessitates copious mountains of paper usage. Due to various acts and bylaws focused on record retention, legal professional quickly find themselves surrounded by this paper. Read More ... Document Management Solutions for the Concrete Industry Struggling with managing and retrieving your delivery tickets? Octacom can help. Octacom’s Electronic Document Management Solutions for the Concrete Industry leverages our secure document processing, intelligent data capture processes, and software to bring your delivery tickets to your fingertips from any device. With Octacom’s Odiss™ Document Management Software, you can efficiently upload, access, search and […] Read More ... Optimizing Electronic Health Records to Deliver Better Care Everything is being converted to digital under the new EHR systems from x-ray images, post-operative reports, prescription histories and more! Read More ... Document Scanning Services for Human Resource Files Employees are a company’s greatest asset and that’s why protecting and managing their records is vital to their long-term success. Tasks such as hiring, conducting performance reviews and providing safety awareness are just some key responsibilities of employers and/or their Human Resources departments. Documenting all this information can be a paper-intensive process, thus making it […] Read More ... New Year’s Resolution: Digitize your AP Documents The beginning of a new year is the perfect time to review your company’s processes and see how they can be made more efficient. One of the best places to start is by reviewing your accounts payable processes. The accounts payable department is essential to keep your company running smoothly. In today’s business world, improving AP […] Read More ... The Benefits of Document Scanning and Document Management for Auto Dealerships Auto dealerships generate hundreds of paper documents every day including but not limited to loan forms, leasing agreements and sales contracts. They also have to maintain for a period of 6 years the records of each sale, lease, consignment contract, Vehicle Identification Number (VIN) and copies of Safety Standards Certificates. Keeping these documents in the […] Read More ... 5 Benefits of Document Management for the Real Estate Industry The real estate industry involves huge quantities of signed paper documents. Many of these documents must be stored for several years at a time, due to laws that real estate agencies must follow. As a result, there is a significant risk of human error and documents can be misfiled or lost. Staying organized, finding documents […] Read More ... November 9, 2017 is World Paper Free Day! For Octacom, EVERY DAY is World Paper Free Day! However, while we know the importance of transitioning from paper processes to electronic, many individuals and businesses still aren’t sold on the idea. On November 9th join in the campaign to raise awareness and help reduce the amount of paper generated inside and out of the […] Read More ... Engineering: The Benefits of Digitizing Large Format Documents In industries such as engineering, architecture, construction and manufacturing, large-format paper drawings and documents are commonplace. Their large size makes them more vulnerable to being damaged when handled and they also take up a lot of valuable office space, as well as being hard to copy and share. Once digitized and indexed, oversized documents are […] Read More ... Proof of Delivery and Waybill Scanning and Software: Automate Your Proof of Delivery Process What if you could speed up many of the time-consuming tasks related to your proof of delivery process? Normally, paper proof of delivery documents have to be handled by several people before being scanned and saved in a system. During this time-consuming process, documents can get damaged or lost causing slow customer invoicing and making […] Read More ... Document Scanning for Children’s Aid Societies Through Children’s Aid Societies, Ontario is working to help children across the province gain a stronger sense of family and community. Children continue to suffer from abuse and neglect, and it is the community’s responsibility to ensure the safety and support they need. In order for the Children’s Aid Societies to achieve this, case files, […] Read More ... Go Paperless with eStatements Are you still sending paper statements to your clients? Paper-based companies are struggling to keep up with the new digital age. Traditional statements require a constant supply of paper, printing material, postage, staff to print, fold and mail paper statements monthly and also require arrangements with a postal or shipping service. eStatements are identical electronic […] Read More ... The Benefits of an Electronic Medical Record (EMR) System Patient medical records are the backbone of providing top quality medical services. They are necessary to provide medical practitioners with a detailed background of a patient, enabling them to give the appropriate advice and treatment. The retention of these critical documents is encompassed in the Public Hospitals Act (PHA) – Regulation 965 – Section 20(3) […] Read More ... Document Scanning and Records Retention Requirements for Law Firms Through its extensive and comprehensive approach, the legal industry often necessitates copious mountains of paper usage. Due to various acts and bylaws focused on record retention, legal professional quickly find themselves surrounded by this paper. Read More ... Vendor Portals: Improve AP Invoice Processing for Your Enterprise Leveraging vendor portals is a simple way to improve invoice processing for accounts payable as well as streamlining the reconciliation and charting from AP books. Read More ... Be Proactive for the Unexpected Is your business prepared for the unexpected? Document scanning and archiving allows your business to be proactive for unforeseen events. Read More ... Business Process Automation and Organizations Organizations have a lot on their plates. Issues including availability of capital, scaling, marketing and more can leave businesses with a great deal of frustration. Read More ... Thought Leaders: Benefits of Business Process Outsourcing for Organizations Outsourcing the day-to-day business processing tasks means less strain on staff in many departments and more time and resources open to move the company forward. Read More ... Is Your Organization Equipped to Compete in the Knowledge Economy? With daily advances in technology and a connected global community, many of the traditional barriers of entry to grow a business on a global scale are no longer a concern. Read More ... Thought Leaders: Tips for Effective Digital File Management Regularly reviewing practices and protocols for effective file management systems and procedures should be a recurring upkeep task for an organization’s operations department. Read More ... Thought Leaders: The Benefits of Going Paperless Paperless technologies have revolutionized the way businesses document and share information as well as improve business operations. Read More ... The Benefits of a Cloud Solution with Third-party Integration Octacom has successfully integrated its solutions with many of the industry’s largest enterprise systems. Learn how cloud-based systems fit into the equation. Read More ... 5 Important Benefits of Accounts Payable Outsourcing Outsourcing accounts payable tasks has become a popular, and sometimes necessary, option in maintaining an organized and balanced book. Read More ... 4 Ways to Streamline SAP Data Workflows SAP Enterprise Resource Planning is a popular solution employed by enterprises to manage their overall business operations and customer relations. Learn more benefits! Read More ... How a Vendor Portal Slashes AP Costs Using a Vendor Portal will not only reduce your costs but will also have a positive impact on your vendor relations and improve productivity of your existing staff. Read More ... Thought Leaders: What Was Your Company’s Biggest AP Problem, How Did You Solve It? We spoke with leaders in a variety of fields to talk about what they identified as their biggest AP problem, and the steps their organization took to resolve the issue. Read More ... 5 Reasons to Automate SAP for Organizations Organizational workflows are often burdened by manual inefficiencies. Routine tasks are taking up excessive time and resources. Read More ... Paperless Options for Contracts Are your legal documents and contracts in paper form? Read more about the benefits of paperless options for managing these critical files! Read More ... Paper Wars Going paperless is ultimately inevitable. The challenge is to overcome human resistance to change so that your organization can enjoy the benefits of going paper free. Read More ... Five Document Management Outsourcing Myths Best-in-class companies are four times more likely to contract out business processes that may have been previously performed internally – Find out why. Read More ... Benefits of Outsourcing Document Management What are the benefits to outsourcing your document management? Find out just how valuable outsourcing can be for your organization. Read More ... Thought Leaders: What is Your #1 Tip to Optimize Business Processes? We had the chance to chat with nine C-level experts to get their perspective on the question: “what is your #1 tip to optimize business processes?” Read More ... Is Knowledge Management the Key to Modern Business Growth? When knowledge is managed capably, not only does the organization benefit, so do its staff members, business connections and clients. Read More ... Paperless Office: The Top 12 Benefits of Going Paperless Is your office looking to go paperless? Learn how going paperless will save you time, money and stress. Read More ... How E-Invoicing Can Help Your Business Imagine if missing invoices, late payments, and long cycle times were a thing of the past. Read More ... 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