December 15, 2020 Board Meeting Minutes: December 2020 ELITE Public Schools Budget Advisory and Board Meeting – Tuesday, December 15, 2020 100 Whitney Avenue – Vallejo, CA, 94589 Join Zoom Meeting – Meeting to be held virtually because of school closure – COVID 19 https://us04web.zoom.us/j/412250807?pwd=RDhiYlZ1QmFLbTZWRTJHOXJsSDVoQT09 Meeting ID: 412 250 807 Password: 016603 Budget Advisory Meeting – 12/15/2020 – 5:30 PM Advisory Members – Bishop, Holmes, Page, Reynolds (Chair), Shackelford, Attending – Holmes, Page, Shackelford, Jefferson First Interim Overview – Holmes Changes reviewed – no cuts to LCFF rate Changes in enrollment Anticipated revenue for the year 5.7 million Adjusted expenses November Financials – Holmes November Financials reviewed Feedback from Advisory Members Discussion of enrollment and impact on budget Board Meeting Agenda – 12/15/2020 – 6 PM Board Members Bishop (President/CEO), Jefferson (Chair), Beaumonte, Block, Johnson, Mallory, Page, Patterson, Quick, Reynolds, Trujillo, Watson Staff – Co-founder – Reyes, Co-Founder/Deputy CEO Shackelford, Holmes (Ed-tec) Attending – Bishop, Jefferson, Beaumonte, Mallory, Page, Quick, Watson, Staff – Shackelford , Holmes - Edtec Business Services Information – Budget and Cashflow Update - November - Holmes Board tabled the item – will review October and November financials at the next meeting Approve 1st Interim Report – Holmes Motion – Page Second – Quick - unanimous Approve – LCFF Budget Overview for Parents – Holmes Provides graphs that are easily accessible for parents Motion – Page Second – Watson - unanimous Approve – Audit Report – Presented by Dillon Montgomery, MBA, Senior Associate, CliftonLarsonAllen LLP Board received information on the draft audit report and draft financial statements from Derrick Debruyne CLA – at this point ELITE has a clean (unmodified) audit for 2019/2020 Because it is the first year, deficit raises concern but not alarm Audit verifies schools financial statements present financial position Tested internal controls and state compliance Human Resources - Bishop Discipline Dismissal Release Resignations Hires Motion Quick – Second Watson - unanimous Staffing – 2020/21 School Year Public Comment – Members of the Public May Comment – Maximum 2 minutes DOWNLOAD November 9, 2020 Board Meeting Minutes: November 2020 ELITE Public Schools Budget Advisory and Board Meeting Minutes – 11/9/2020 –5 PM and 6 PM 100 Whitney Avenue – Vallejo, CA, 94589 Join Zoom Meeting – Meeting to be held virtually because of school closure – COVID 19 https://us02web.zoom.us/j/5205684492?pwd=UEQ1bVF1eTNkcmJXNW0rUzIvTVlxZz09 Meeting ID: 520 568 4492 Passcode: 2W5rnK Budget Advisory Meeting – 11/9/2020- 5 PM Advisory Members – Bishop, Holmes, Page, Reynolds (Chair), Shackelford, Attending – Bishop, Holmes, Page, Reynolds, Shackelford Review Budget/Cash Flow Update – Brian Holmes Board Meeting Agenda – 11/9/2020 – 6 PM Board Members Bishop (President/CEO), Jefferson (Chair), Beaumonte, Block, Johnson, Mallory, Page, Patterson, Quick, Reynolds, Trujillo, Watson Staff – Co-founder – Reyes, Co-Founder/Deputy CEO Shackelford, Holmes (Ed-tec) Attending – Bishop, Reynolds, Johnson, Beaumonte, Trujillo, Page, Watson Staff Attending – Shackelford, Holmes (Ed-tec) Governance Approve Agenda – 11/9/2020 – Chair Jefferson Motion Beaumonte Second Page - unanimous Approve Minutes – September 2020, October 2020 – Chair Jefferson Motion Beaumonte – Second Johnson - unanimous Approve Policies – Annual Notice – Chair Jefferson Motion Watson/Second Johnson - unanimous Review Board Terms – Chair Jefferson Approve Subcommittee to Develop Process for Addressing Vacancies and Filling Board Openings – Chair Jefferson Subcommitte Formed – Beaumonte, Quick, Page, Reynolds Motion Page Second Reynolds - unanimous Discussion/debrief – Board Training on Brown Act and Conflict of Interest – Chair Jefferson CEO Updates Charter School Capital Leadership Award UC Davis C-STEM Conference Keynote A Robot for Every Student Business Services Review Budget and Cash Flow - Brian Holmes Review SB 820 Growth Report – Brian Holmes Approve Contract – Ascribe Educational Consultants, Ms. Tweedy Motion Reynolds – Second Page - unanimous Curriculum and Instruction Human Resources - Bishop Discipline Dismissal Release Resignations Hires Public Comment – Members of the Public may make public comment – comments must be a maximum of 2 minutes DOWNLOAD October 12, 2020 Board Meeting Meetings: October 2020 ELITE Board of Directors Budget Advisory (5 PM) and Regular Meeting Minutes (6 PM) Monday, October 12, 2020 Join Zoom Meeting https://us04web.zoom.us/j/5205684492?pwd=UEQ1bVF1eTNkcmJXNW0rUzIvTVlxZz09 Meeting ID: 520 568 4492 Password: 2W5rnK Board Members Bishop (President/CEO), Jefferson (Chair), Beaumonte, Block, Johnson, Mallory, Page, Patterson, Quick, Reynolds, Trujillo, Watson Staff – Co-founder – Reyes, Co-Founder/Deputy CEO Shackelford, Holmes (Ed-tec) Budget Advisory Meeting – 5-6 PM Advisory Committee Members – Reynolds (Chair), Page, Bishop, Holmes (Ed-Tec) Jefferson (Board Chair) Attending – Page, Bishop, Holmes, Jefferson Absent - Reynolds Cash flow – Brian Holmes Updates provided Budget Updates – Brian Holmes Updates provided Input/Questions – Budget Advisory Committee Members Updates provided General Meeting – 6-8 PM Attending – Bishop, Jefferson, Beaumonte, Johnson, Page, Quick, Reynolds, Trujillo, Watson Absent – Block, Patterson, Mallory, Trujillo Governance Approval of Agenda – Chair Jefferson Motion Johnson/ Second Reynolds - unanimous Approve - Annual Notices (Based on Board Policy Updates) – Chair Jefferson Annual Notices not yet completed Human Resources Discipline/Dismissal/Release Resignations Hires Motion Johnson/Second Reynolds - unanimous Business Services Cash flow and Budget Updates – Brian Holmes Updates provided Curriculum Approve ReOpening/Hybrid Learning Plan Update provided - no recommendation for approval put forth Board Governance Training Information - Brown Act and Conflict of Interest Laws (video of training provided by Law Office of Young Minney and Corr) Link for training provided – board members asked to complete the mandatory training Public Comment (2 minutes each) Meeting Adjournment DOWNLOAD September 14, 2020 Board Meeting Minutes: September 2020 ELITE Public Schools Budget Advisory and Board Meeting Minutes – 9/14/2020 –5 PM and 6 PM 100 Whitney Avenue – Vallejo, CA, 94589 Join Zoom Meeting – Meeting to be held virtually because of school closure – COVID 19 https://us04web.zoom.us/j/412250807?pwd=RDhiYlZ1QmFLbTZWRTJHOXJsSDVoQT09 Meeting ID: 412 250 807 Password: 016603 Budget Advisory Meeting – 9/14/2020- 5 PM Advisory Members – Bishop, Holmes, Page, Reynolds (Chair), Shackelford, Review SCOE Budget Letter – Dr. Bishop Discussed purpose of budget letter Review and Advise – ELITE Response Letter – Brian Holmes Reviewed response Advise re Budget with PPP Forgiveness and Budget without PPP Forgiveness – Brian Holmes Process for PPP forgiveness is becoming less complicated with time Still providing both budget snapshots in case Budget Reduction Recommendations – Dr. Bishop Reviewed budget and discussed the need to continue to reduce during the year, if necessary Board Meeting Agenda – 9/14/2020 – 6 PM Board Members Bishop (President/CEO), Jefferson (Chair), Beaumonte, Block, Johnson, Mallory, Page, Patterson, Quick, Reynolds, Trujillo, Watson Staff – Co-founder – Reyes, Co-Founder/Deputy CEO Shackelford, Holmes (Ed-tec) Attending –Jefferson, Bishop, Shackelford (staff), Holmes (EdTec), Page, Reynolds, Beaumonte, Mallory, Trujillo, Watson, Quick, Johnson Absent – Block, Patterson, Governance Approve Agenda – September 14, 2020 – Chair Jefferson Motion Watson/Second Trujillo - unanimous Approve Minutes – June 2020, July 2020, August 2020, August (Special Meeting) – Chair Jefferson Motion Page/Second Beaumonte - unanimous Approve Policies – Homeless Youth Policy, Foster and Mobile Youth Policy, Title IX Harassment, Intimidation, Discrimination, and Bullying Policy, UCP Policy, Title IX Website posting policy Motion Watson/second Reynolds - unanimous Approve Establishment of Audit Committee or Audit/Budget Advisory Committee – Chair Jefferson Discussion – motion to have the Budget Advisory Committee serve as the Audit Committee Motion Reynolds/Second Page - unanimous Business Services Approve Unaudited Actuals - Brian Holmes Motion Beaumonte/Second Watson - unanimous Review SB 820 Summary – Dr. Bishop Review of key elements of SB 820 Proposition 39 Update – Dr. Bishop Discussion two year deal and decrease in lease payment Approve Budget with PPP forgiveness and Budget without PPP forgiveness– Brian Holmes Review of budget – no action taken COVID 19 Update– Dr. Bishop Discussion regarding COVID 19 data and potential date for reopening Curriculum and Instruction Review and Approve Continuity of Learning and Attendance Plan (second reading) – Dr. Shackelford Motion Watson/Second Mallory - Unanmous Human Resources - Bishop Discipline Dismissal Release Resignations Hires Motion Reynolds/Second Page - Unanimous Public Comment – Members of the Public May Comment – Maximum 2 minutes DOWNLOAD Phone number: 707-652-3142 Fax number: 916-265-2274 Email: info@elitepublicschools.org Address: 100 Whitney Avenue, Vallejo, CA, 94589 SUBSCRIBE Sign up to receive news and updates. 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