+44 (0) 203 217 0300 hello@anexsys.com Services Our Team Resources Join Us Contact Join Our Mailing List Privacy Policy VISITING OUR WEBSITE We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy. Any questions regarding this Policy and our privacy practices should be sent by email to info@anexsys.com. HOW DO WE COLLECT INFORMATION FROM YOU? We obtain information about you when you use our website, for example, when you contact us about products and services, or if you register to receive one of our newsletters or white papers. WHAT TYPE OF INFORMATION IS COLLECTED FROM YOU? The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when. HOW IS YOUR INFORMATION USED? We may use your information to: process orders that you have submitted or develop proposals for service; carry out our obligations arising from any contracts entered into by you and us; seek your views or comments on the services we provide; notify you of changes to our services; send you communications which you have requested and that may be of interest to you; process a job application. We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fullfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us. WHO HAS ACCESS TO YOUR INFORMATION? We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes, other than our parent company XDD. THIRD PARTY SERVICE PROVIDERS WORKING ON OUR BEHALF: We may pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process orders or send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond our group companies for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime. We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation, or if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our supporters and customers. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected. YOUR CHOICES You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about our products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information. We will not contact you for marketing purposes by email, phone, text message or post unless you have given your prior consent. You can change your marketing preferences at any time by contacting us by email: info@anexsys.com. HOW YOU CAN ACCESS AND UPDATE YOUR INFORMATION The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at info@anexsys.com. You have the right to ask for a copy of the information Anexsys hold about you: we may charge a small fee to cover our costs in providing you with details of the information we hold about you. SECURITY PRECAUTIONS IN PLACE TO PROTECT THE LOSS, MISUSE OR ALTERATION OF YOUR INFORMATION When you give us personal information, we take steps to ensure that it is treated securely. When you are on a secure page, a lock icon will appear in the status bar of your web browser. We maintain frequent, independent audits for ISO 27001 Information Security standard and Cyber Essentials Plus. Emails and non-sensitive details are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. PROFILING We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk. USE OF 'COOKIES' Like many other websites, the Anexsys websites use cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service. It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website. LINKS TO OTHER WEBSITES Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website and those of the other companies owned by Anexsys‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website. In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site. TRANSFERRING YOUR INFORMATION OUTSIDE OF THE UK/EUROPE As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the UK and the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the UK and the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the UK and the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy and under applicable regulation. If you use our services while you are outside the UK and the EU, your information may be transferred outside the UK and the EU in order to provide you with those services. We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary. With regard to the GDPR and DPA and our eDisclosure solutions, we have stringent measures in place to protect our client’s data and work on the basis that any data managed through an eDisclosure process by us may be sensitive personal information and protect it accordingly. Our consultants and directors can discuss any GDPR- and DPA-related project questions with you. Our management of personal data processed on behalf of our clients is overseen through our GDPR- and DPA-compliant terms and conditions and also covered within our standard statement of work. SUPPLIERS We maintain and process personal information about our suppliers. The information concerning our suppliers is usually provided to the firm by the data subject (through an invoice, letter, email or social media contact). We process supplier data because the firm has contractual obligations to pay for supplies. Supplier data includes only work-related personal information, such as office addresses, work email addresses and telephone numbers. Supplier data is stored within our technical infrastructure and only accessible by our staff. We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary. Supplier payments are processed electronically and we will pay you through the firm’s bank account Recent Posts Consilio Closes Merger with Xact Data Discovery XDD Acquires Paralaw UK Limited to Expand Managed Reviewer and eDiscovery Services Talent Pool in UK Consilio and Xact Data Discovery Agree to Combine Strengths to Deliver a More Complete Client Experience Hobs Group’s Anexsys attracts US buyer Company Learn about Anexsys Blog Privacy Policy Modern Slavery Policy Equal Opportunities and Diversity Policy Disability Policy Contact Us LinkedIn info@anexsys.com Head Office: Anexsys London T: +44 (0)203 217 0300 The Space, 41 Old Street, London, EC1V 9AE, United Kingdom Anexsys Manchester T: +44 (0)161 228 3300 Unit 7, Brewery Yard, Deva Centre, Trinity Way, Salford, Greater Manchester, M3 7BB, United Kingdom Site by FireCask Anexsys Ltd is registered in England and Wales. Registered number: 05283821. Registered office: The Space, 41 Old Street, London, EC1V 9AE