SUPPORT ABOUT US CONTACT WHY ACUBIZ SOLUTIONS TOOLS SERVICES INTEGRATIONS CUSTOMERS INSPIRATION LOGIN FREE DEMO Outlay Outlays, or out-of-pocket expenses, are a classic form of expense category in companies. An outlay occur when you’re paying for something out of your own pocket, that you’ll later get refunded. Companies often have a process for managing outlays– either manually or automatically via an app. Outlays in Acubiz Manage your outlays digitally and efficiently from your phone. 1 Register the outlay by taking a picture of the receipt. 2 Fill in a few details – cost type and optionally a comment. Amount, country and currency are automatically extracted from the receipt through OCR technology. 3 Complete the registration and sent it for approval by choosing “Cash” and “Submit”. 4 The approver verify the outlay and can either approve or reject it – either through Acubiz’ mobile or web application. 5 The finance department receives the outlay digitally and prepare it for accounting in the web application. 6 Bookkeeping and reimbursement of the outlay takes place automatically. This feature is available in the solution Acubiz Expense. Benefits by digital expense management Employee The employee can get rid of the receipt immediately after the outlay has been made. Once the registration is made in Acubiz, the receipt can be thrown away and the employee can return to her/his job knowing that a reimbursement is on its way. Approver The approver experience a flexible and mobile approver flow. Approve or reject single transactions or travel expense reports on the go. Get an overview of unprocessed expenses through a simple overview in the app. No more huge piles of receipts waiting for approval. Finance The finance department receives the outlays on an ongoing basis since the employee doesn’t collect them in piles. The outlay are already entered into the accounts and the finance department therefore often just need to verify the outlay and make it ready for bookkeeping. Manage outlays on the go Register and manage outlays on the mobile with Acubiz – it makes the process much more flexible and efficient for the entire company. The outlay can be registered and managed immediately when the employee is on the go – for example at a customer meeting, sales meeting, conference or the like. Acubiz can be used for all kinds of outlays, such as buying breakfast for the department, food and drinks, office supplies, parking, taxi etc. It is easy to register outlays in Acubiz. Therefore, employees don’t collect outlays in piles for registration at the end of each month, where, by the way, most finance departments usually are busiest. The fact that outlays are quickly digitized, registered and passed on in the process, brings great benefits to the finance department which will obtain a greater overview and a more easy and effective way to control costs. All stages of the expense management processes becomes easier and all of the company’s various expense policies and deadlines are met. Read more about outlays on Acupedia Let Acubiz take care of all your spends Outlay Read more Company card purchase Read more Travel expense Read more Company mileage Read more Allowance Read more Hours Read more Holiday and absence Read more Project hours Read more Approval Read more Want to know more? Contact us. I want to book an online meeting I would like you to call me I would like to book a meeting By sending this form, I accept Acubiz' Privacy policy. SEND Get an online demonstration 30 minutes when you are available. Let's talk Make us call you. Let's meet At your place or ours. About Acubiz Acubiz is a fintech company that work with optimization of processes and sub-processes within Expense Management. Latest blog post Product update – October 2021 READ MORE Read more Why Acubiz Acubiz Invoice Acubiz Time Acubiz One Acubiz EMS Services Integrations Partners Shortcuts Blog Library FAQ Support About Us Press System status Sitemap Newsletter Contact +45 70 214 215 info@acubiz.com Acubiz A/S Bregnerødvej 133C 3460 DK-Birkerød CVR: 20950587 Lighten your expenses Acubiz © 2021. All rights reserved. General terms Cookie declaration Privacy policy Dansk Suomi Deutsch Svenska