Home About us Solutions Resources Contact Office Pass: Your intelligent desk booking app for Office 365 Get the technologies you need to enable hybrid working – all at the touch of a button What is Office Pass? Flexible working is the new norm. With Office Pass, you have the power to enable a safe hot desking solution for your office, to align with the new hybrid way of working. Social distancing in the workplace made easy Our Intelligent Proximity Engine allows for automatic desk allocation based on social distancing guidelines. So, if you book Desk A then we close Desk B and so on. The system will prioritise your favoured desks or find you the next best alternative depending on what’s available. We’ll enable this feature via our Proximity Workshop which aligns our Floor Matrix to your specific office floor plan. How does Office Pass work? 1 Create Your Digital Office Space The first step is to create your digital office. This involves uploading all of your desk data, so your employees can see which desks are available to book at any given time. We’ll help you do this via an introductory workshop. Desks can be categorised in four ways: Fixed - This permanently assigns a desk to a user. Administrators can release this desk if the desk user becomes sick or is on annual leave. Hot - These are open for anybody to book. Users must have access to associated floor to make reservations. Flexi - Flexi desks are assigned to a user, but if user does not check-in, the desk is released back into the system for other users. Stand Down - These desks have the potential to be manually closed and made unavailable for booking. 2 Book A Desk Using our Office Pass app, employees can book a desk easily using their mobile device. Once a desk has been booked, the immediate surrounding desks will automatically be greyed out to ensure social distancing can be maintained. 3 Check-in The desk check in feature allows you to configure a pre-set time limit. This means users must confirm their attendance to the office via this functionality. If employees fail to check-in to their pre-booked desk, it is automatically released so others can use it. Using our solutions, we can help you make checks and manage compliance to meet your needs. 4 Self-declaration As well as checking in, employees will also need to certify that they’re healthy and safe to enter the workspace via a self-declaration form. Adapt and create a flexible workplace Office floor maps Your app, your branding Desk analytics Multi-desk types Office Pass in Microsoft Teams for mobiles Advance booking reservations Effective hybrid working With Office Pass, employees will be able to see when their colleagues are working from the office so they can join them in person more easily. They just need to simply search by name or by team, to find the relevant contacts. When setting up your app, we can also help you categorise specific areas of your office so that certain desks are saved for specific groups. Occupancy Tracking Office Pass also gives you real time data of desk occupancy and office capacity levels. Monitor how your workplace is being utilised over time, so you can make informed decisions on office real estate value. Track your company's reduction in carbon emissions Office Pass also gives you real time data of desk occupancy and office capacity levels. Monitor how your workplace is being utilised over time, so you can make informed decisions on office real estate value. Need a technology partner so you can focus on the future? Get in touch to arrange a chat. Contact us Back to top eirevo.ie Accessibility services Legal Privacy policy Terms & conditions LinkedInTwitter Cookies Settings eir evo is a trading name of eircom UK Limited. Private Company Limited by Shares. Registered in England and Wales. Registration Number 03478971. Registered office - Davenport House, 16 Pepper Street, Glengall Bridge, London E14 9RP. © 2021 eir. All rights reserved. eir evo Cookie Policy eir evo uses cookies for functionality, performance and marketing purposes. By clicking “Accept All”, you agree to the storing of cookies on your device to enhance your on-site experience and assist in our marketing efforts. We also use cookies to analyse aggregated site usage, which is retained only by eir evo. To find out more or to opt out of our analytics cookies, visit our Privacy Policy Cookies Settings Reject All Accept All