Main navigation HOME ABOUT TEAM NEWS CONTACT Privacy and Cookie Policy Fairfield Real Estate Finance Services Data Protection and Privacy Your privacy is important to us, and we are committed to protecting your personal data. Our role towards certain personal data may be that we collect certain personal data and or process certain personal data. Our commitments in both cases can be found in the Privacy Notice. Privacy Notice The Privacy Notice sets out what personal data we collect and how we collect and use it. It also sets out the rights you have in relation to the Personal Data. About Fairfield This Privacy Notice is issued by Fairfield Real Estate Finance Services Limited and applies to Fairfield REF EPFIV Designated Activity Company, Fairfield REF ECS Designated Activity Company, Fairfield REF ECS II Designated Activity Company and Fairfield REF ECS II GEN Designated Activity Company and to their direct or indirect subsidiaries (hereinafter “Fairfield”) Fairfield understands that your privacy is important. Therefore, we respect and protect your right to privacy and will process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and other applicable privacy laws. The GDPR and any other applicable privacy laws apply to this Privacy Notice and anything not specifically mentioned in this notice shall be governed by the GDPR and any other applicable privacy laws. This Privacy Notice explains how we may use, process and store your personal data. What kind of personal data do we collect? Personal data means any information relating to an identified or identifiable natural person. Fairfield processes the following types of personal data: name, address, email address, telephone number and other contact information; date and place of birth; nationality; employment details; marital status; certified copies of identity documents (passport, national ID card, driver’s license, employee identification numbers); certified copies of utility bill, bank statement; ownership of borrowing entities; relevant experience; background searches for KYC requirements statement of means; details of existing loans. Please note that the list is not exhaustive, and that Fairfield may also collect and process personal data to extent this is useful or necessary for the provision of our services and required to satisfy legal or regulatory requirements. How does Fairfield collect personal data? Fairfield obtains and processes personal data in different ways. Personal data provided to Fairfield directly; We collect personal data directly from prospective clients, clients, business partners and intermediaries for the purposes of entering into a contract or a service agreement and/or to meet certain legal requirements. Personal data obtained from third parties; We also collect and process personal data from publicly accessible sources such as the internet, social networks or commercial registers. Furthermore, we may receive personal data from third parties as part of the service we provide to you or in connection with legal and or regulatory requirements that are applicable to us. How does Fairfield use personal data? We have reviewed the purposes of our processing activities and concluded that the processing of certain personal data is necessary for our legitimate interests or the legitimate interests of a third party (unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests). Fairfield processes certain personal data relating to its potential and existing borrowers to enable the provision of the lending services requested by these individuals. Fairfield cannot reasonably achieve this purpose by some other less obtrusive way. To whom does Fairfield provide personal data? Fairfield may disclose or transfer personal data collected to our group companies insofar as reasonably necessary for the purposes of our service offering or for bona fide compliance purposes as well as on the legal basis as set out in this Privacy Notice. Except as described in this paragraph, Fairfield will not disclose, transfer or sell your personal data to any third party unless you have consented to this. Fairfield may disclose or transfer personal data to subcontractors for the purpose of the proper performance of the services we provide to our clients. It may, for example, disclose or transfer such personal data to third party service providers who provide administrative, due diligence, IT, payment, debt collecting or other services. In addition, Fairfield may disclose or transfer personal data to protect our rights or those of our clients and/or to prevent fraud. Fairfield can also be obliged to disclose or transfer personal data to competent authorities in order to comply with our legal and/or regulatory obligations. International transfers and data storage Fairfield may occasionally disclose or transfer personal data to other companies of the Fairfield group that are located in countries that are outside the European Economic Area in connection with the above purposes. The personal data Fairfield processes is stored by Fairfield on the secure database management services Fairfield engages (for example SharePoint, Outlook); on paper; and on the secured data sharing platforms of some of our third party service providers (for example Dropbox and Intralinks). If disclosure or transfer of personal data is being done in a country that does not ensure an adequate level of protection of your personal data, Fairfield will make sure additional safeguards are put in place. Retention Fairfield will process and store the relevant personal data for the duration of our services or for the duration of the business relationship or for a fixed period thereafter in line with our data retention policy. Fairfield may also store the data for as long as it is necessary or required in order to fulfill legal, contractual or statutory obligations and, or for the establishment, exercise or defense of legal claims, and in general where it has a legitimate interest for doing so. Your rights You have the following rights: Access to your information You have the right to access the personal information that Fairfield holds about you at any time. Data portability You may ask Fairfield to provide you with a copy of the personal information that Fairfield holds about you. Correction of your personal information You have the right to ask Fairfield to update and correct any out-of-date or incorrect personal information that we would hold about you. Deletion of your personal information (the right to be forgotten) You have the right to ask Fairfield to delete your personal information, to the extent that Fairfield has no legal and/or regulatory obligations to keep such personal information. Restriction of processing of your personal information You have the right to ask Fairfield to restrict the processing of your personal information in case: a. You contested the accuracy of the personal information held by Fairfield; b. The processing is unlawful but you objected to the deletion of the personal data and request the restriction of the use instead; c. Fairfield no longer needs the personal data for the purposes of the processing, but you require them for legal reasons; d. You objected to processing and Fairfield is investigating whether there are legitimate grounds to override your objection Automatic decision making Fairfield generally does not make decisions by purely automatic means, but if we do, you have the right to object. Object You have the right to object at any time to the processing of your personal data for any direct marketing (and related profiling) by Fairfield. If you wish to exercise any of the above rights, you can contact Fairfield using the below contact details. In addition, you have the right to make a complaint with the local supervisory authority with respect to the way Fairfield is processing your personal data or the way Fairfield is handling your rights. Cookies Policy This is a guide to give you some idea of the sort of information that may be collected automatically from visitors to our website. In common with almost all websites, we may use web statistics and/or tracking software that automatically collects and stores data about visitors. This data may include IP addresses, types of web browser used, pages visited, time of visits, referring URLs, referring keywords and other data. We may also use cookies, web beacons and other mechanisms to collect and store information relating to each visitor. In addition, third parties may use cookies, web beacons and other mechanisms to collect and store information in the course of serving ads and other things that are included in our web pages. Information collected from visitors may be stored in a variety of formats and storage mechanisms and used for a variety of purposes relating to our business and the businesses of third parties. The Fairfield website uses cookies and small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers. How To Manage Cookies Cookies are stored on your own PC and can be managed through your Internet Browser (lookup "cookies" in your browser help for more information). How we protect personal data? Fairfield is committed to ensuring the security of your personal data. Fairfield takes appropriate commercially reasonable technical, physical and organisational measures to prevent unauthorised or unlawful processing of your personal data or accidental loss or destruction of your personal data. Fairfield will ensure a level of security suitable to the identified risks and pursuant to applicable Data Protection Laws and, where the Processing concerns personal data of EU residents, shall take measures required pursuant to article 32 GDPR. Employees of Fairfield are trained to handle personal data securely and with utmost respect and they will treat your personal data strictly confidential. Staff members shall only access personal data to the extent necessary to serve the applicable legitimate purposes for which the data are processed by Fairfield and to perform their job. Fairfield will not divulge client information to a third party, other than in the way described above, unless we have received explicit client authorisation or we are required to do so by law. Changes to this notice Fairfield may update this Privacy Notice from time to time. Contact Fairfield/Data Protection Officer If you have any questions, concerns or complaints with respect to this Privacy Notice, the way Fairfield is handling your privacy, or you wish to exercise any of your rights please contact our Data Protection Officer Sue Hoole shoole@fairfieldref.com © 2021 Fairfield Real Estate Finance | Privacy and Cookie Policy Fairfield Real Estate Finance Services is a Limited Company registered in England and Wales Registration Number: 10231795 | Registered Address: 10 Bressenden Place, London, SW1E 5DH