Privacy & Cookies statement Welcome and thank you for visiting this page! This Privacy Policy applies to the personal data that we (Guidion Nederland B.V.) process via our website guidion.com (the Website) and in other ways. We believe it is important to handle the personal data entrusted to us in a transparent and responsible manner. We therefore process your personal data in a careful manner and in accordance with the General Data Protection Regulation ("GDPR") and the associated implementing law. This Privacy Policy describes which personal data you share with us and when, how and for what purposes we process your personal data. It also describes how we comply with our legal obligations. We recommend that you read this Privacy Policy carefully and keep a copy of it for your own records. If you have any questions, please feel free to contact us. 1. PROCESSING RESPONSIBILITY Controller for the processing of personal data is: Guidion Nederland B.V. James Wattstraat 77-M 1097 DL Amsterdam Registered at the Chamber of Commerce under: KVK 34235335 If you have any questions about the processing of your personal data, you can contact our Risk department via our email address: security@guidion.net. 2. WHAT DATA DO WE PROCESS? We process personal data of various persons, for example of visitors to our website of potential employees or experts (self-employed persons) who respond to an advertisement or, of experts (self-employed persons) who enter into an agreement with us. 2.1 Data of visitors to the Website a. IP addresses and clicks, search and surfing behaviour To see how our Website is used, we keep track of the click, search and surfing behaviour of our visitors. For this we use IP addresses, data from the browser or hardware used, and information from cookies. You can read how, what and what we use in our cookie notification. The IP addresses are exclusively generated anonymously. b. Contact Information You can contact us via the Website and leave your contact details. This includes the following data: name, e-mail address, place of residence and phone number. 2.2 Details of potential employees and / or experts (self-employed persons) In the context of your application during the recruitment and selection process, we process the following (personal) data: First and last name Address E-mail address Phone number Date of birth Work experience, education level and motivation Additional information included in your CV Results of tests and assessments made by you Certificates of education / training VOG 3. PURPOSE OF PROCESSING THE PERSONAL DATA We use the personal data for the following legal bases and purposes: 3.1 Processing necessary for the promotion of our legitimate interests a. Anonymous statistical research We only use the anonymised (personal) data and information from Article 2.1 (a) for aggregated and anonymous (online) research into and analyses of the use of the Website. Based on these surveys, we can adjust and improve the Website. b. General contact We use the data from Article 3.1 (b) to provide the information you have requested or to process your applications or other questions. c. Recruitment and selection We process the data referred to in Article 2.2 for the performance of our recruitment and selection activities, including conducting tests and assessments. A reference survey and / or other surveys using the personal data, can be part of the recruitment and selection. The data, information and results of tests, assessments and / or other studies can be used to determine which additional training and education are desirable for the applicant or expert. We can engage third parties for the processing of this data, currently including Recruitee B.V. 3.2 Processing in the context of the implementation of the agreement In the event that an agreement is concluded with the employee, the employment contract specifies how we deal with the privacy and personal data of the employees. In the event that an agreement is concluded with the expert, the data referred to in Article 2.2 will be processed in the context of the performance of the assignment agreement. The data is used, among other things, to contact you, to send orders and invoices, etc. In addition, the data can, for example, be used to select you for specific customers / clients, for example on the basis of education level / quality. 3.3 Processing based on consent Via the website you can sign up for the Guidion newsletter, in which new assignments in the region are announced. If you register for this, your name and e-mail address will be saved. 4. RETENTION PERIODS We do not process your personal data longer than necessary, for the purpose for which this data is processed. If we have dealt with your question or sent the information you specify, we will keep your personal data for a maximum period of four weeks. If you do not become an employee or expert, we will keep your data for up to one year after the last contact. If you are hired as an employee or expert, we will process your personal data on the basis of the employment contract or the contract of assignment for experts. If we no longer have to keep the personal data for the above mentioned reasons, we will destroy and / or anonymise the personal data, unless we (i) under law (for example under tax law) or (ii) under a obligation to provide proof, are forced to keep certain personal data longer. In which case only the personal data that are specifically necessary for that purpose will be retained during the applicable retention period. 5. DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES We will not share your personal data with third parties, unless you have given permission for this yourself or if this is necessary for the promotion of legitimate interest. The latter is the case, for example, if we provide your personal data to third parties to comply with specific laws and regulations or in the context of legal proceedings, a court order or other subpoenas. Processors For the implementation of the recruitment and selection activities and our other activities, and the associated processing of personal data, we may use the services of third parties, so-called "processors". Examples include assessment agencies, IT suppliers, hosting parties, etc. To ensure that they also handle personal data with due care, we have concluded a processing agreement with these parties. This processor agreement states, among other things, that they must also comply with all obligations under the GDPR and other relevant legislation with regard to the protection of personal data. 6. SECURITY OF YOUR PERSONAL DATA We have taken appropriate technical and organisational measures in accordance with the GDPR. This protects your personal data against loss or any form of unlawful or unauthorised processing and against accidental loss, destruction or damage. We store the personal data that we process in a secure database protected by technical access controls. We also do not store your personal data longer than necessary. The personal data is only processed within the EEA. 7. YOUR RIGHTS Via the RISK department: privacy@guidion.net you can request us to inspect the personal data that are processed by us and to change, limit, delete or receive this personal data. If we cannot grant the request, we will always explain this to you in a timely manner. If you object to the (further) processing of the personal data, you can also contact us via the aforementioned e-mail address. As a result of the objection, we will delete the personal data, unless we are compelled to keep the relevant personal data on the basis of compelling legitimate grounds or a legal obligation. If the latter is the case, we will inform you and explain our considerations. We do our best to respond within four weeks of receiving a request, but reserve the right to extend this period by two months. 8. QUESTIONS AND/ OR COMPLAINTS If you any have questions about the use of your personal data and/ or have a complaint about, for example, the way in which we process your personal data or respond to your requests, you can always contact us by sending an email to security@guidion.net. If this does not lead to a solution or you do not want to wait for our response, you can exercise the right to file a complaint with the Dutch Data Protection Authority (www.autoriteitpersoonsgegevens.nl) or invoke the competent rights. We may change this privacy policy from time to time, the most recent version can be found on this page. Last update: December 2020. James Wattstraat 77 M - 10th floor 1097 DL Amsterdam 088 2000 100 Werken bij Stories About us Privacy en Cookies statement Volg ons