My College Open Days Contact Us Login Course Search NAVIGATION PRIVACY POLICY Lincoln College relates to all provision within Lincoln, Newark and Gainsborough Colleges and any of its commercial entities which are governed by the Lincoln College Corporation, along with any subsidiary companies. PRIVACY NOTICE This Privacy Notice describes what Lincoln College does with the personal information you provide it with. It applies to information the Lincoln College collects about: Visitors to the College’s websites People who use or may use the College’s services. This includes for example: individuals who undertake a course of study or apprenticeship through the College Lincoln College Alumni employers who purchase training from the College employers who take a student on work experience or placement employers who employ an Apprentice members of the College workforce individuals who are customers of the Lincoln College’s business operations e.g. Deans Sport and Leisure, Sessions Restaurant, The Salon, Complementary Medicine Clinic, FE Resources (Lincoln) Ltd, Lincoln College Corporate Support Solutions Ltd, Greater Lincolnshire Apprentices Ltd Individuals who request information from the College. If you are asked to provide personal information to us, it will only be used in the ways described in this Privacy Notice. If you have any questions about this notice, please contact the Data Protection Officer, Sarah Adams dpo@lincolncollege.ac.uk For more information you can read our full Data Protection Policy The categories of the information that the College collects, holds and shares includes, but is not limited to: Personal information (such as name, student number, address, date of birth, national insurance number) Contact information (which may include phone number, email and postal address) The personal information of parents/guardians of students aged 16 to 18 (such as name, address, phone number and email address) Educational Information (including qualifications, predicted grades, learning support needs, attendance information – number of absences and reasons and individual achievements) Characteristics (such as gender and if the same as at birth, age, ethnicity, first language, nationality, country of birth and free school meal eligibility) Financial information (bank details) Information about personal preferences and interests Company information, (financial, staff, professional development records) Website usage data Staff contract information (start dates, hours worked, post, roles and salary information, annual leave entitlement, employment history and professional development). Changes to this Privacy Notice The College will keep this Privacy Notice under regular review and reserve the right to change it as necessary from time to time or if required by law. Any changes will be immediately posted on the College website. The College has several specific privacy notices for specific areas of activity. Click on the links below to read these further notices: Student Privacy Notice Job Applicant Privacy Notice Employee Privacy Notice How we use this data Your personal information will be used for purposes relating to education, training, employment, general advice services, well-being and research. The College may share non-sensitive personal information about you with other organisations as follows: Most of the information is passed to Government agencies (including but not limited to the Education and Skills Funding Agency) to meet funding arrangements. Where necessary it is also shared with the Department for Education (DFE). The information is used for the exercise of functions of these Government departments and to meet statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. It is also used, in collaboration with the appropriate organisations, to create and maintain a unique learner number (ULN) and a Personal Learning Record (PLR). It is used by the Lincoln College: to process applications, enrolments and workforce development programmes and contracts for the College’s own internal records so that it can provide you with a high quality service to contact individuals in response to a specific enquiry to customise the College’s services so they work better for individuals to contact individuals about services, products, offers and other things provided by the College which it thinks may be relevant to contact individuals via email telephone or mail for research purposes. At no time will the College assume permission to use information that is provided for anything other than the reasons stated here. The information provided may be shared with other organisations for purposes of administration, the provision of career and other guidance and statistical and research purposes, relating to education, training, employment and safeguarding for example. This will only take place where the sharing is in compliance with the GDPR. Individuals may be contacted after they have completed their programme of learning to establish whether they have entered employment or gone onto further training or education. Following that initial contact and information gathering exercise, individuals will be offered the opportunity to join the College’s alumni. Individuals may be contacted by the European Social Fund (ESF) Managing Authority, or its agents, to carry out research and evaluation to inform the effectiveness of the programme. Information may be based to the ESF for this purpose. Further information about use of and access to personal data, and details of organisations with whom the data is regularly shared are available here . Lincoln College has identified that it meets a number of lawful basis for processing (as set out in Article 6 of the GDPR). In summary: For processing enquiries and applications to the College the lawful basis is legitimate interest For processing information relating to enrolled students’ programmes of study the lawful basis is legal obligation and public task For gathering information about the destination of an individual once they have left the College the lawful basis is legitimate interest For contact with individuals who have completed a course at the College to invite them to join the College’s Alumni Association, the lawful basis is legitimate interest. Security Visitors to website and cookies Use of college services Information Requests Complaints or Queries DOWNLOADS Student Privacy Notice Job Applicant Privacy Notice Employee Privacy Notice Data Protection Policy Data Breach Reporting Form SELECTEER EEN TAAL▼ © 2021 Lincoln College Governance Terms of Use Privacy Policy Refund Policy Accessibility Statement Site by Optima