Staying safe on campus and out and about — See our latest COVID-19 guidance Close Nottingham College Show menu Show search controls Data Protection Home About Us Corporate Policies and reports Data Protection About Nottingham College Data Protection Here at Nottingham College, we take the protection of your information very seriously, whether you’re a learner with us, one of our staff or a visitor to one of our sites. This page and the material linked to from it are designed to tell you about how your personal information is used by the College, whatever your relationship with us is, and also how you exercise your rights with respect to your personal information. Nottingham College Privacy Notices Privacy Notices tell you about what happens to your personal information when it is collected and used by the College to help you learn or work with us. They also tell you what rights you have in relation to your personal information and how you approach the College if you have an enquiry about, or want to exercise, your rights. Update to the processing of your information with respect to coronavirus – February 2021 Lateral flow device testing for asymptomatic cases of coronavirus at college In line with Government guidance, the college is offering on-site asymptomatic testing for students and staff. If you take a coronavirus test in college, we will record your consent to be tested and the date of each test on college staff and student record systems. This is in order to be able to contact you if you test positive, to assist you with getting home if you are on a college site, and to trace those you may have been in close contact with. We will keep the record of your consent and the tests you have had until the testing requirement is finished and we have no statutory reporting obligations left with respect to reporting on testing or contact tracing. If you test positive, this information will be used to trace those with whom you have been in close contact in college so that we can ask them to self-isolate, as we are advised to do by Public Health England. Your anonymity will be protected as much as possible. Home testing for coronavirus for students and staff Home testing kits are being offered to students and staff to enable you to test yourself for coronavirus twice a week. Students must complete three on site tests before being given a home testing kit. Staff are able to collect home testing kits from the college without any prior need for on-site testing. The college is obliged to require you to sign for any testing kit you collect and to keep a record of your name, signature and the lot number of the test kit that you were given. We are obliged to report this information to Public Health England on their request. This information will be destroyed once home testing is no longer required. How the NHS uses your information in relation to coronavirus testing Privacy information regarding how the NHS uses your information with respect to coronavirus testing can be found here: https://www.gov.uk/government/publications/coronavirus-covid-19-testing-privacy-information NHS Test and Trace As a student, member of staff or member of the public who may have visited Nottingham College, we request that you inform us if you suspect you may have, or are diagnosed with, coronavirus. The latest advice regarding symptoms of coronavirus and what you should do is available at https://www.nottinghamcollege.ac.uk/coronavirus. Students should report their absence through the student absence reporting system, and Staff should use the Medigold service as normal, reporting that they have been diagnosed, or suspect that they are suffering from, coronavirus. If you are unsure where to report your illness, please contact dataprotectionofficer@nottinghamcollege.ac.uk. We will use the report of your illness for our usual sickness absence processes. Please inform your tutor or manager if you were in close contact with college students or staff in the 48 hours before you developed symptoms. This helps the efforts of the NHS Test and Trace Service and helps to keep our staff and students safe. Students who have reported a diagnosis or self-isolation due to suspected coronavirus will have this recorded on Student Track and related systems. Staff who have reported a diagnosis or self-isolation due to suspected coronavirus will have this information recorded on the Medigold system, and this may be shared with colleagues as necessary in order to protect the health of students and other staff. Information received from the NHS Test and Trace Service may be used to reclaim statutory sick pay. Your privacy will always be protected wherever possible. Our legal basis for processing this information is our obligation to comply with Health and Safety, and your health information will be processed on the special category condition of public interest in the area of public health. This information will be retained for at least the period of the college’s response to coronavirus, following which retention of necessary information related to it will be reviewed. If you want to know in detail what information the College collects, what it uses it for and why, as well as what your rights are, please click on all of the Privacy Notices below that are relevant to your relationship with the College: Privacy information for everyone Privacy information for learners, apprentices and those applying to learn at Nottingham College Privacy information for job applicants, staff and others working at Nottingham College Privacy information for those accessing additional learning support Privacy information for website users Privacy information for parents and guardians Subject Access Requests and exercising other Data Protection related rights The right of subject access, allows to obtain a copy of your personal data as well as other supplementary information. The right to access your personal information The right to be forgotten and other information-related rights Freedom of Information Useful Downloads Downloads Subject Access Request Form (word 44 KB) Data Subject Rights Form (word 46.28 KB) Data Subject Access Request Procedure (pdf 319.07 KB) Data Protection Policy 2020 Final (pdf 286.17 KB) Policies and reports A/AS Levels and GCSEs Policy for summer 2021 Bursary Policy Careers Education, Information, Advice and Guidance Policy Complaints Forms, Policies and Procedures Continuing Professional Development Policy COVID-19 - Refund Policy Data Breach Management Procedure Data Protection Data Protection Policy DBS Check and Ex-Offender Recruitment Policy Equality, Diversity and Inclusion Exams Appeals Policy Exams Disability Policy FE and Apprenticeships Admissions Policy Fees Policy Financial Statements and Regulations Fitness to Study Policy Freedom of Information Policy Gender Pay Gap Statements Health and Safety Higher Education Academic Appeals Procedure Higher Education Academic Governance Framework Higher Education Academic Irregularities Policy Higher Education Access and Participation Plan Higher Education Accreditation of Prior Learning Guidance Higher Education Admissions Policy Higher Education Assessment Policy Higher Education Bursary Policy Higher Education Fee Summary Higher Education Fees Policy Higher Education Programme Closure Process Higher Education Published Information Policy Higher Education Student Protection Plan Higher Education Student Transfer Arrangements Higher Education Terms and Conditions Identification of Exam Candidates Policy Information Security Policy Lockdown Policy Modern Slavery and Human Trafficking Policy Office for Fair Access Agreement (HE) Public Value Statement Purchase Order Terms and Conditions Recruitment and Selection Policy Remote Learning at Nottingham College 2021 Safeguarding Policy Special Category and Criminal Conviction Data Policy Subject Access Request Procedure Supply Chain Policy Terms and Conditions Whistleblowing Procedure EXPLORE EXPAND EXPLORE MENU Contact us Locations Commercial Services News Download a course guide LEGAL EXPAND LEGAL MENU Data Protection Freedom of Information Policies and reports Accessibility Disclaimer CORPORATE EXPAND CORPORATE MENU Vacancies Leadership Team Governors Subcontractors College Performance CONNECT WITH US Like us on Facebook Follow us on Twitter Follow us on Instagram Watch our videos on YouTube Follow our company page on LinkedIn JOIN OUR COLLEGE NEWSLETTER Submit STUDENTS AND STAFF Apps & resources Nottingham College © 2017 - 2021 Registered address: Adams Building, Stoney Street, Nottingham, NG1 1NG Made by We use cookies to improve the user experience on our website. 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