THE CLIFF BAY & LES SUITES EN CHECK-IN ONLINE 26.11.2021 HEALTH AND SAFETY PROTOCOL together we care AN EQUITABLE HARMONY OF SECURITY AND EXPERIENCE It is the PortoBay Group's top priority to protect and ensure the safety and well-being of its guests, customers, and colleagues. And our high standards of hygiene and cleanliness throughout our hotels have been widely recognised by our guests. In 2019, the GRI (Global Reputation Index, Review Pro) for PortoBay Hotels & Resorts was 92%, a result of 12,843 reviews, and amongst the various criteria evaluated, Cleanliness and Hygiene scored the highest at 95%. In view of the current COVID-19 pandemic and given the need for a rigorous response to the requirements and procedures of the current situation, an internal multidisciplinary committee was created responsible for the implementation, certification, training, and auditing of the action plan considered essential for the reopening of each hotel. This plan is fully aligned with the recommendations of the WHO, and guidelines from both National and Regional health authorities. Moreover, our hotels in Portugal have been accredited with Turismo de Portugal Clean & Safe certification and in Brazil with Responsible Tourism certification. We have partnered with SGS to monitor and audit the implementation of our health and hygiene protocol. Consequently we have created our “Together We Care” protocol – this is a representative adaptation of leading regional, national, and international health directives, and coincides with our ever present mission at PortoBay: to provide a memorable experience for each and all our guests. Whilst there is certainty that a number of these proceedings will become the new norm, we also hope and believe that in time some of these extraordinary measures will only be temporary. The “Together We Care” protocol is applied to all PortoBay hotels, in which some measures are adapted according to the specificities and characteristics of each hotel and restaurant.This protocol has been developed in detail for procedures of both our Back of House and Front of House operations – below is a summary of the latter measures being implemented and are subject to both internal and external audit. RECEPTION Express Check-in: Both pre-check-in and online check-in are available via the website or mobile devices. Check-in: All hotels will have a control and disinfection procedure in place for both guests and luggage on arrival and temperature control Cleaning Regime: Greater cleaning frequency of surfaces and guest supplies, as well as air conditioning units. Covid-19 Kit: Hand sanitiser, paper towels and masks available on request Social Distancing: Countertop Plexiglass separators, stanchions for separation of check-in and check-out queues, floor markers to promote social distance and spacing. Customer Service: Information is digitally available and through our Messenger service. Express Check-out: Billing by email and a preference for contactless payments. ROOMS Cleaning Regime: Reinforcement of daily cleaning and disinfection measures, as well as deep cleaning and disinfection between guest stays. Covid-19 Kit: Free kit with mask and hand sanitiser. Linens: Bed linens and towels are washed at 60C using anti-virus products, and sofas, curtains, and cushions are regularly disinfected. Customer Service: Majority of in-room materials and hotel information have been converted to a digital form and further assistance is available via Messenger. Simplified: Both turndown and minibar services are only available upon request. COMMON AREAS & ELEVATORS Cleaning Regime: Greater cleaning frequency of surfaces and guest supplies, as well as air conditioning units. Capacity Management: Common spaces limited to 1 person per 4 m2 in order to maintain social distancing. Covid-19 Kit: Hand sanitiser is available in all common areas, bathrooms, and lift entrances. Elevators: Occupancy limited to 60% capacity, greater frequency of cleaning and disinfection. RESTAURANTS AND BARS Reduced Capacity: Minimum spacing of 2 metres between tables. Layout: Priority given to use of outdoor areas. Table Capacities: Maximum of 4 persons per table, exceptions made for families. Operation: Extended operating hours and reservations required. Dining turns may be introduced if necessary. Covid-19 Kit: Hand sanitiser and paper towels available entrances and bathrooms. Digital Menus: Easily accessible via smartphone, single use menus also available. Greater Transparency: Tables setup after guest arrives, cleaning of table and chairs once guest has left. Room Service: Service Charge temporarily removed. Cleaning & Food Safety: Compliant with HACCP protocols. Set Menu and A La Carte: Preferred service styles through our hotels. Buffets: If required, we will follow a disinfection protocol, staff will supervise the use of the buffet and ensure guest spacing, removal of shared serving utensils and greater emphasis on pre-portioned food as well as “grab and go” options. Billing: New procedure for in-house guests and contactless payment preferred. POOLS, SPAS & GYMS Reduced Pool Occupancy: Occupancy limited to 50%. Sun Loungers: 2-metre spacing between loungers, and cleaning between guests use. Cleaning & Disinfection: In accordance with international protocols. Reorganisation of Gyms: 2-metre spacing between all equipment and machines. SPA Services: sauna, jacuzzi and Turkish bath services await government regulation. GUESTS EXTERNAL GUESTS | IN-HOUSE GUESTS Masks: Masks are mandatory throughout the common areas of the hotel (except outdoors) “TogetherWeCare”: Material relating to our “Together We Care” protocol available before and during stay. Social Distancing: Compliance with social distancing recommendations. Hand Hygiene: Wash your hands well and often. Actively Improving: Please fill out our hygiene and safety questionnaires about your experience at our hotels. INTERNAL GUEST | COLLEAGUES PPE: Personal Protective Equipment as suitable for each department or function. “Together We Care”: Training and simulations as well as continual updating of procedures. Social Distancing: Compliance with social distancing recommendations. Hand Hygiene: Hands washed well and often. Health Aware: Daily temperature control and colleagues must notify if any symptoms appear. SEE PDF MADEIRA GUESTS Madeira island has implemented special safety measures. LEARN MORE THE CLIFF BAY & LES SUITES +351 291 707 700 cliffbay@portobay.pt Estrada Monumental, 145 9004-532 Funchal Ilha da Madeira -Portugal RELATED WEBSITES Blog IN PortoBay Site PortoBay NEWSLETTER I expressly authorise the processing of this personal data for the purpose of promoting and communicating PortoBay hotel services and offers, in accordance with the terms and conditions of the PortoBay Group Data Protection and Privacy Policy. #PORTOBAY PORTOBAY.COM Privacy Policy Form to exercise data subject rights • All rights reserved. © 2021 PortoBay Information about Covid-19. Check here.