Menu Search Main navigation Auxiliary menu Home You are here: Home What we do About us Data Retention Policy Data Retention Policy Share FACEBOOK TWITTER EMAIL WHATSAPP Our commitment to your privacy Dorset Wildlife Trust is registered with the Information Commissioner’s Office as a Data controller. We are committed to keeping the personal details of our members and supporters safe and we will never sell your personal data. With your permission, we determine why and how your personal data is used as per our Privacy Policy. Should you wish to find out more about our Privacy Policy the full policy can be read here, or contact: Sara Thompson, Director of Fundraising & Marketing, Telephone: 01305 264620 Email: mail@dorsetwildlifetrust.org.uk Brooklands Farm, Forston, Dorchester, DT2 7AA. Our office hours are Monday – Friday, 9am – 5pm. Data retention We will only keep information about you for as long as we need to. We make sure that any companies which process your data on our behalf (such as our mailing house) do the same. We have varying retention periods for different categories of information depending on our legal obligations and whether there is an administrative need, such as answering member queries. After a retention period has elapsed, the data is deleted or archived. Type of data Acceptable Retention Period Method of destruction Membership database records Indefinitely, for statistical analysis N/A Donor database records 6 years after the last donation. Details concerning major donations (greater than £500) will be held indefinitely. Bulk deletion of records by Membership Admin Volunteer database records 1 year after the volunteering has ended Bulk deletion of records by Volunteer Admin Volunteer applications & Volunteer paperwork Applications will be destroyed after 6 months. Volunteering agreements will only be retained for 1 year after volunteering ceases. Shredded/e-mails deleted by Volunteer Admin Job applications 6 months Hard copies are shredded by HR Manager. Electronic applications are deleted by HR Manager. Website retail orders Indefinitely, for statistical analysis N/A Data deletion If you ask us to delete your personal information, we will anonymise your contact details, and delete all personal information from records of past communication. If you want your personal information deleted, please contact Dorset Wildlife Trust. Further information Author Sara Thompson Contact Sara Thompson DWT email info@dorsetwildlifetrust.org.uk Web www.dorsetwildlifetrust.org.uk Updated Revision date 2 February 2018 February 2019 Fundraising promise Dorset Wildlife Trust About us Become a member Contact us Things to do Volunteering Events Visit a reserve Footer Accessibility Privacy and Cookies Supporter Care Charter Shop terms and conditions Copyright © 2021 Dorset Wildlife Trust | Registered Company No. 688439 | Registered Charity No. 200222 We use cookies to give you the best possible experience on our websites. We work with trusted digital partners to show you advertising, social media features and website content tailored to your interests. To ensure that visitors like you continue to receive the most relevant content, we also use cookies to analyse how people use our websites. If you would like to find out more about our use of cookies, find out more Okay, got it No thanks