Coventry City Council Council services My Account Search Home Business and licensing Commercial land and property Commercial Property Management privacy notice Commercial Property Management privacy notice Coventry City Council complies with the Data Protection Act and the GDPR and is registered with the Information Commissioner's Office (ICO) as a Data Controller. This privacy notice explains how personal information is going to be used, what for, who it will be shared with and why. Why we collect and use personal data about you We collect and hold personal information relating to Council owned property enquiries and management. We use this information to: Provide you with suitable properties based on your interest Help us to develop our service To fulfil the terms of your lease agreements and be in touch at key dates defined within the lease To fulfil our legal obligations under the Laws relating to property and leasing To ensure the effective management of our properties and service as a commercial landlord What information do we collect about you? Contact details Details of lease and licence agreements Legal notices. Payment history and accounting information Who we share your personal data with We will share data with: Utility companies - if necessary, under the terms of the lease Other Coventry City Council service areas How long will we keep your information? We will only keep your information for as long as we need to so we provide our service, unless we must keep it for legal reasons. This can be for up to twelve years unless it is needed for longer as part of ongoing proceedings. Your rights You have the right to: Ask to see the personal information we hold about you Ask us to change information we hold about you if it is wrong Ask us to delete the information we hold about you Ask us to limit the way we use your personal information Data portability (have your data transferred to another Authority) Intervention in respect of automated decision making Complain to the Information Commissioner’s Office (information below) To exercise any of these rights please contact the Commercial Property Management team: Commercial Property, One Friargate, Coventry, CV1 2GN – commercial.property@coventry.gov.uk 024 7683 2748 Complaints You have the right to submit a complaint if you are unhappy with the way your request is handled or disagree with a decision made by the council regarding your data. In these circumstances you can contact the Data Protection Team (DPO) and request a review of the decision. dpoteam@coventry.gov.uk If you are not satisfied with any outcome from the DPO you may wish to apply to the Information Commissioner's Office at: The Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF. Is there anything wrong with this page? Privacy notice Accessibility Listen to or translate this website Cookies Terms and conditions All content © 2021 Coventry City Council. All rights reserved. This site uses cookies to store information on your device. Some of these cookies are essential, while others help us to improve your experience by providing insights into how the site is being used. External Link Icon Necessary cookies Necessary cookies enable core functionality such as page navigation and access to secure areas. The website cannot function properly without these cookies, and can only be disabled by changing your browser preferences. Analytics Analytical cookies help us to improve our website by collecting and reporting information on its usage. Off Cookie Control