SDS Group SEARCH Search OUR SPECIALITIES OUR PRODUCTS OUR SERVICES OUR GROUP OUR CLIENTS SDS Group GDPR Compliance HOME > OUR GROUP > GDPR POLICY gdpr policy SDS has already been adhering to the new rules and regulations for the past 20 years as standard. We have produced a new GDPR policy which covers all our responsibilities and procedures and is available to download below. We are proud to highlight our key best practice methods which help towards the SDS Group being fully GDPR Compliant: Company Ethics SDS only employ permanent members of staff, no temps Every member of staff is required to sign a Non-disclosure agreement Where applicable staff are all CRB checked All work carried out in the UK – scanning and processing (nothing outsourced) Each job/client assigned a project manager as first point of contact If an employee has a link to a client or the project where sensitive data is being handled they will not be authorised to work on the project or have access to any of the files Pay our employees the living wage not the minimum wage Physical Data Storage Physical documents stored in secure temperature-controlled conditions with CCTV Controlled access for authorised personnel Archive document insurance Shredding is outsourced on request using an approved onsite shredding company with appropriate certification provided Electronic Data Storage SDS regularly tests for Security, Data Integrity, Performance, Control & Audit, Back-up & Resilience and Risk All sensitive data held behind an SSL certificate Robust backup and recovery systems in place Data stored in appropriate cloud-based servers i.e. UK sensitive data only stored on UK servers Sensitive data being transferred via strict password controlled (client approved) SFTP or on encrypted USB or External HDDs Confirmation of file deletion supplied on request Physical Collection & Return Collections only made by permanent SDS employees Collection are remotely tracked Box Tracking available If required two company personnel will attend the collection, ensuring someone always remains with the archive Mobile phones with 3 different network providers carried at all times to ensure a signal can be obtained also in this section... Listed below are all of the other pages within the currently selected category. Our Group Our Companies Contact GDPR Policy Privacy Policy Terms and Conditions Cookie Usage Our Clients Site Map Case Studies The Worshipful Company of Actuaries Our Specialities Property and Estates Asbuilt O&Ms Heritage Facilities Management School Records Human Resources & Personnel Financial & Accountancy Legal Systems Software Development Services Board and Secretariat Pensions Multimedia Roll of Honour & Military City of London & Livery Automotive Royal Commissions & Public Inquiries Gardens and Horticultural Clubs, Societies and Associations Museums, Libraries and Archives Our Products Document Management Toolkit Bluebook – Discover Series Themis Heritage City of London Asbuilt Property – Document Information Asset Portal SDS – HR & Pensions Personnel App Our Services Scanning Document Management Bespoke Turnkey Solutions Digital Agency SDS Group Suite 5, Hello House, 135 Somerford Road Christchurch Dorset BH23 3PY 01202 496513 hello@sds-group.co.uk Find us on Twitter Find us on Linkedin SCANNING SOLUTIONS AND IT DOCUMENT MANAGEMENT SYSTEMS SINCE 1994 © Copyright 2021 SDS Group