BARGATE HOMES PRIVACY POLICY & COOKIES Bargate Homes Limited, registered company number: 5626135. Our registered office is The New Barn, Vicarage Farm, Business Park, Winchester Road, Fair Oak, Eastleigh, Hampshire, SO50 7HD. We are registered as a data controller with the Information Commissioner’s Office with registration number ZA072316. We are committed to protecting your privacy by storing your data securely and handling it appropriately. This notice is designed to tell you what data we collect, why we collect it, what we use it for and if we share it with anyone else. YOUR RIGHTS We’ll keep you informed on how your data is used You can ask to see the personal information we hold about you. You can have personal information corrected if it is not accurate or complete. You can ask us to delete personal data where there’s no reason for us to keep using it. You can limit the way that we use your data You can change your mind and withdraw consent for us to use your data. You can ask us to send you your personal data should you want to reuse it for anything else. You also have rights in relation to automated decision-making (including profiling). This is when decisions are made automatically without any human involvement. You can ask someone to review the decision or to know how it’s been made. You can object to us processing your personal data for direct marketing. We’ll support these rights unless there’s a good reason for us to keep hold of your data and continue to use. We’ll let you know the reasons why. From time to time we’ll check with you that the data we hold on file is accurate and up to date. This is so we can make sure we have the most up to date information about our customers and amend it if appropriate. Bargate Customers THE INFORMATION WE COLLECT AND HOLD We collect: names, addresses, email address and phone numbers. This information is stored within our customer relationship management system. If you decide to unsubscribe your details will go into an archived list and are no longer contacted. If you’ve made a purchase from us, upon moving in to your home, your information is deactivated and archived. HOW WE COLLECT THE INFORMATION We collect this information through forms on our website or contact from you, via phone calls, emails or face to face at our marketing suites. WHO WE SHARE IT WITH AND WHY Your data may be shared with InHouse research which is a third party supplier we use to carry out move-in surveys on our behalf. Working at Bargate THE INFORMATION WE COLLECT AND HOLD We may collect the following information during your employment: your name, contact details and date of birth emergency contacts name, relationship and contact details a copy of your driving license or passport your immigration status and information from related documents a photograph of you your CV, application form and other information collected during the recruitment process your salary and benefits information, including your bank details, national insurance number and tax information information in your sickness and absence records (including sensitive personal information regarding your physical and/or mental health, doctor’s notes and occupational health reports) employee records including grievances, conduct, disciplinary issues, training and performance management information in applications you make for other positions within Bargate Homes, or in relation to succession planning and promotion How we collect the information We may collect this information from: you and your personnel records, How we may share the information We may also need to share some of the above categories of personal information with other parties, including: professional advisers e.g. lawyers benefit providers occupational health pension providers potential purchasers of some or all of our business or on restructuring our regulators It may be necessary to share some personal information with internal teams to achieve this. Usually, information will be anonymised, but this may not always be possible. The recipient of the information will be bound by confidentiality obligations. CCTV We have CCTV on our developments. The purpose of these cameras is to detect, prevent and reduce the incidence of crime, protect our properties and assets and for the safety of our staff. We manage the camera equipment, images and footages to ensure that we are compliant with data protection laws. CCTV is only viewed by staff when necessary, the footage is stored for a specific period, after which it is recorded over. We may share CCTV with the police to prevent and detect a crime. We may also share CCTV for evidence in an insurance claim or court case. The lawful bases for which we process your data We process all of the above with the following legal bases: Contract: The processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering a contract Legal obligation: The processing is necessary for us to comply with the law Legitimate interests: The processing is necessary for our legitimate interests, or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests Public Task: The processing is necessary for the performance of a task carried out in the public interest or the exercise of official authority vested in the controller Consent: You have given us clear consent to process your personal data for a specific purpose Vital Interest: The processing is necessary to protect someone’s life. Security of your data The security of your data is very important to us. We have appropriate organisational and technical measures in place to protect your data. We have comprehensive policies and procedures around information security and data protection, which support us with minimising the risk of unauthorised access or disclosure of your data. When working with third parties we ensure we have appropriate agreements in place to ensure the protection of your data. We will only share data that is absolutely necessary for the purpose intended. We do not sell your personal information. How long do we keep your data? We will try to regularly check your information to make sure it is still up to date. If you think we need to update any of the information we hold, please let us know. We will keep your information for as long as it is relevant to the purposes set out above and in line with our relevant retention period. We may therefore continue to hold information about you after you leave your home or no longer receive services from us, where this is still relevant. We may also be required to keep your information for legal reasons. We will take steps to keep the information safe while we hold it and when we do not need it any more we will destroy it safely. Website cookies We use cookies on this website to give you the best possible experience, allowing us to improve our site for our users. There is no reason to be concerned about the privacy implications of the cookies we use. Any information gathered is completely anonymous and no private details are stored. However, we do recognise the importance of making you aware of them. What is a cookie? A cookie is a small text file, which asks permission to be placed on your browser or hard drive. The file is used to collate web traffic data, and in no way gives us access to your computer or any information about you, other than the data you choose to share with us. What cookies are used on the Bargate website? Below is a table showing the current cookies in use by our website, along with some information about each one. How can I manage the use of cookies? You can choose to accept or decline cookies at any time; however most browsers are set up to typically accept cookies automatically. If you continue without changing your settings, we’ll assume that you are happy to receive all cookies on the Bargate website. However, if you would like to, you can block our cookies at any time. This can be done by activating the ‘block cookies’ setting on your browser, allowing you to refuse the placing of cookies. However, please note that if you do use your browser settings to block all cookies, you may not be able to access all or parts of our site. The functionality and viewing experience may also be impaired. How to contact us about your data If you have any concerns or wish to express any of the above rights, please tell us and we’ll respond as soon as we can. You can contact our Data Protection Officer, Emily Alcock. The Information Commissioner’s Office (ICO) provides lots of advice on your rights and protecting your data which you can find at https://ico.org.uk or call 0303 123 1113. You also have the right to lodge a complaint with the ICO. Hyperlinks Some of the website pages may contain hyperlinks to other sites, which are not under the control of Bargate Homes. As a result, Bargate Homes make no implied warranty concerning the content of those sites. The hyperlink does not imply an endorsement, authorization, sponsorship, or affiliation by Bargate Homes with the linked site, its owners, or providers. The links are provided only as a convenience. Bargate Homes has not tested the information, software, and products at the linked site(s). Therefore, no claims or representations are made by Bargate Homes on what is found on linked sites. Bargate Homes cautions all users that the use of the Internet has risks associated with using information, software or products, and cautions you before retrieving, using or relying upon, or purchasing anything from the Internet. Copyright and Trademarks © Bargate Homes 2016. All Rights reserved. Bargate Homes and the Bargate Homes logo are registered trademarks of Bargate Homes. All materials contained in this website including, but not limited to text, photographs, images, graphics, illustrations, designs, sound, written and other material including the program and code that operates this website is protected by copyright and/or intellectual property rights. All copyright and other intellectual property rights in any material are either owned by members of the Bargate Homes or have been licensed to it by the owner/s of those rights so that it can use that material are part of this website. CONNECT USING #BARGATEHOMES FOLLOW BARGATEHOMES ON INSTAGRAM 09/11/2021 - GENERAL PA TO THE DIRECTORS – A WELL EARNED PROMOTION READ ON Bargate Homes Ltd, The New Barn, Vicarage Farm Business Park, Winchester Road, Fair Oak, Hants SO50 7HD 023 8060 2255 info@bargatehomes.co.uk Bargate Homes Ltd, Peninsula House, Wharf Road, Portsmouth, England, PO2 8HB INSTAGRAM Bargate Homes Limited, Registered company number: 5626135. VAT identification number: 876595556 EXPLORE HOMES DEVELOPMENTS ABOUT CAREERS ADVICE HELP TO BUY BUYING FROM BARGATE MAINTENANCE LEGAL PRIVACY SITEMAP © 2021 Bargate Homes Website design & build by Rooster Marketing