Applications Solutions Blog Company Connect MySumma EN (GB) Support PRIVACY POLICY PRIVACY POLICY Last updated: December 15, 2020 www.summa.com and www.summa.eu are managed by NV SUMMA. This privacy statement only applies to persons who are located in the European Union. All personal data that we obtain as a result of our interactions with you as a visitor to our website, as a (potential) customer, as a (potential) supplier or as a job applicant will be collected and processed in accordance with applicable data protection legislation, in particular, the General Data Protection Regulation 2016/679 of 27 April 2016 ("GDPR"). In this Privacy Statement, we explain what information we collect about you, what the information is used for and to whom the information is passed on. You will also find here what rights you have and how you can exercise them. This statement covers both online and offline data collection. This declaration may change from time to time (see point 9). 1. DATA CONTROLLER The controller of your personal data is: NV SUMMA Rochesterlaan 6 8470 Gistel Belgium www.summa.com Company number: 0456.536.537 Hereinafter referred to as "Summa”. If you have any questions regarding Summa's processing of your personal data, you can always contact us at the contact details provided in paragraph 8. 2. COLLECTION OF PERSONAL DATA AND USE Summa processes your personal data for different purposes. Depending on how and why you communicate with us. However, Summa strives to collect only the information necessary to achieve the desired purpose. Contact forms website When you contact us via a form on our website, we process your personal data. This enables us to contact you. In this case, we will always ask for your name and contact details. The processing of your personal data is based on our legitimate interest, in particular the correct response to your request. Product registration Our website allows you to register your product. In this case, we always ask for the name and contact details of a customer contact person. The processing of your personal data is based on our legitimate interest, in particular the efficient contacting of our customers. Subscribe to the newsletter If you would like to be kept informed about our activities and products, you can subscribe to our newsletter. For this purpose, we ask for your email address. By subscribing to our newsletter, you consent to the sending of our newsletter to the address you have provided. You can withdraw this permission at any time by unsubscribing via the unsubscribe link at the bottom of each newsletter. Marketing Summa uses Hubspot marketing automation. This involves creating a profile of the website visitor if he or she shares his or her personal data via the contact form or the newsletter registration link on our website. In this case, a distinction is always made between anonymous visitors and identified visitors. Your data will only be stored as such if you have indicated that you wish to continue as an identified visitor. When you fill in our contact form, we ask for your name, first name, organisation, email address as well as the products you are interested in. When you visit our website as an identified visitor, we keep track of the pages you visit and the products you are interested in. This allows us to get an idea of your area of interest and to send you personalised newsletters that match your interests. This profile will only be used to improve our services and only if you agree to place marketing cookies. For more information about cookies, see further down the page. Customer reviews We may post customer reviews and testimonials on our website. However, we always ask for separate permission before this information is shared on our website. Customer management If you act as a customer contact person, we will keep your contact details on file so that we can contact you directly. This includes your name, telephone number and email address. The processing of your personal data, in this case, is based on our legitimate interest, in particular the efficient contacting of our customers. Supplier management We process the personal data of our contact person at a supplier. Such processing is necessary for the execution of the agreement between you and Summa or is in our legitimate interest, i.e. to efficiently interact with our suppliers. Applicants When you apply to Summa, we process your personal data during the recruitment process. Such processing is based on our legitimate interest to carefully select a suitable candidate. 3. RECIPIENTS OF YOUR PERSONAL DATA For the purposes set out above, we may share your personal data with third parties. Our IT, cloud and software providers may also have access to your personal data for storage, maintenance or support purposes. Such service providers are in no way permitted to use your personal data for their own purposes and are always bound by a duty of confidentiality. Your personal data may be shared in the context of a business transaction, such as during the sale of (part of) the company or a reorganisation, merger, joint venture or other disposition of the company, its assets or shares. Your personal data will under no circumstances be shared with third parties for commercial purposes. 4. RETENTION PERIOD Your personal data will only be kept for as long as is necessary for its purpose. The retention period varies and depends on the sensitivity and nature of the data in question. If we no longer need your personal data for the purpose described above, your data will be deleted or anonymised. If you have opted to receive marketing communications from us, we will retain information about your marketing preferences for a reasonable period of time from the date you last expressed interest in our products and services. 5. TRANSFER OUTSIDE THE EU/EEA If we transfer your personal data to parties located outside the European Economic Area (e.g. because we use tools whose servers are located outside the EEA), we will ensure that the country of destination offers an adequate level of protection or that the necessary contact arrangements are made with that party. 6. SECURITY MEASURES Summa undertakes to the best of its ability to take all reasonable measures to protect your personal data against misuse, loss and unauthorised access. These measures are always based on the current state of the art. For example, only authorised personnel will have access to your personal data. If you notice a security problem, you can e-mail us at security@summa.com. You can use our PGP key to keep your message private. We will contact you as soon as possible to resolve any problems. 7. YOUR RIGHTS You have various rights concerning the personal data we process about you. You can exercise these rights by contacting us using the contact details set out in section 8. Within the framework of our identification obligation, we may request you to provide us with a copy of your identity card. Right of access and correction If you wish to know which of your personal data Summa processes and for what purposes, please contact us. You may also request that any incorrect personal data be corrected or that your data be amended. Right of erasure and restriction You have the right to request us to delete your personal data. It may be that certain data will be kept by Summa after your request for deletion. For instance, because we have a legal obligation to keep the data for a certain period of time. If you have legitimate reasons to do so, you may request us to restrict the processing of your personal data. For example, because you dispute the accuracy of your personal data. Right of objection If the processing of your personal data is based on our legitimate interest or is part of the fulfilment of a task of general interest or public authority, you can object to the processing of your personal data in a substantiated manner. Right to data portability If we process your personal data on the basis of your consent or as part of the performance of the contract between you and us, you may request that we provide the personal data you have provided to us in a structured, commonly used and machine-readable form or transfer it to another data controller, provided that the processing is carried out by automated means. Right to withdraw your consent If Summa's processing of your personal data is based on your (explicit) consent, you have the right to withdraw your consent at any time. The withdrawal of your consent, however, does not affect the lawfulness of the processing prior to the withdrawal. Right to lodge a complaint If you believe that Summa is unlawfully processing your personal data and if you feel that you are not getting a fair hearing, you always have the right to lodge a complaint with the Data Protection Authority. Data protection authority Drukpersstraat 35 1000 Brussels Email: contact@apd-gba.be The complaint should always be reported through the complaints form on the website of the Data Protection Authority. 8. CONTACT DETAILS NV Summa Rochesterlaan 6 8470 Gistel Belgium www.summa.com www.summa.com/en/connect Email: info@summa.com 9. AMENDMENTS We reserve the right to amend this privacy statement from time to time. You will always find the latest version on www.summa.com This privacy statement was last modified on 15 December 2020. COOKIES POLICY Last updated: August 1, 2017 Summa uses cookies on the www.summa.eu website. By using the Service, you consent to the use of cookies. Our Cookies Policy explains what cookies are, how we use cookies, how third-parties we may partner with may use cookies on the Service, your choices regarding cookies and further information about cookies. WHAT ARE COOKIES Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third-party to recognize you and make your next visit easier and the Service more useful to you. Cookies can be "persistent" or "session" cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser. HOW SUMMA USES COOKIES When you use and access the Service, we may place a number of cookies files in your web browser. We use cookies for the following purposes: To enable certain functions of the Service To analyze and improve the functionality of our website We use both session and persistent cookies on the Service and we use different types of cookies to run the Service: Essential cookies. We may use essential cookies to authenticate users and prevent fraudulent use of user accounts. Analytical cookies. We may use analytical cookies to recognise and count the number of visitors and see how visitors use our website. WHAT ARE YOUR CHOICES REGARDING COOKIES If you'd like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser. Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use all of the features we offer, you may not be able to store your preferences, and some of our pages might not display properly. For the Chrome web browser, please visit this page from Google: https://support.google.com/accounts/answer/32050 For the Internet Explorer web browser, please visit this page from Microsoft: https://support.microsoft.com/en-us/kb/278835 For the Internet Explorer web browser, please visit this page from Microsoft: https://support.microsoft.com/en-us/kb/278835 For the Firefox web browser, please visit this page from Mozilla: https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored For any other web browser, please visit your web browser's official web pages. 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