HOME *POA DOCUMENTS *POA BUSINESS CALENDAR NEWS LOGIN SUGGESTIONS HomeNews NEWS AUGUST 1ST, 2021 MEETING NOTICE August 1st, 2021 Meeting Notice Dear neighbors: Please join us for our third Board of Directors meeting of 2021! This meeting will follow the Annual Community Picnic! Thank you, David Castle, for organizing! Details for the Community Yard Sale and Picnic have been posted in Next Door Lake Front Royal, and in the community board by the new mailboxes. Please review details below: What: Lake Front Royal POA Board of Directors -- In-person meeting When: August 1st, 3:00 pm EST Who: Lake Front Royal POA Members Why: Please see agenda below Where: Lake Front Royal Front Royal, VA 22630 AGENDA 3:00 PM Call to Order 3:05 PM - 3:15 PM Opening Remarks Adoption of Agenda Approval of the Minutes from BOD’s May 25th, 2021, meeting 3:15 PM -4:15 PM President’s Report: Capital Improvement Program Road Maintenance 4:15 PM – 4:45 PM County Report 4:45 PM - 5:15 PM Treasurer’s Report 5:15 PM – 5:20 PM Secretary’s Report 5:20 PM - 5:55 PM Community Comments/Questions 5:55 PM – 6:00 PM Wrap-Up/Meeting Schedules 6:00 PM Adjournment We look forward to seeing you soon! READ MORE... NOTICE OF ROAD WORK On Monday June 28th 2021 GEI will begin grading and sub grade of Highridge Rd. Crews will begin work at 6:30 AM and work until 3 PM daily. The scope of work is grading, adding aggregate and rolling sub-grade. Highridge will be open, however residents may experience delays. Once the sub-grade preparation is completed Kickin Asphalt Paving and Sealing will begin their work. Paving will begin on Thursday, July 1st and be completed on Friday July 2nd. Highridge will be open, however residents may experience delays. Shortly after the paving of Highridge is completed, work will begin on Mountain Heights. Mountain Heights will be sealed from bottom to top. The equipment will be arriving in the parking lot for this work over the next week. Please do not park to the right of the mailbox shelter or along the big rocks at the edge of the parking lot. The county is going to be putting up cones/barrels where the equipment and materials will be placed. Please come to meeting on August 1st by the Lake to discuss the timing and options on paving additional roads in community. READ MORE... QUARTERLY BOARD OF DIRECTORS MEETING Approved Lake Front Royal POA Quarterly Board of Directors Meeting Chester Gap Fire Department May 25, 2021 The second quarterly Lake Front Royal POA Board of Directors meeting took place on May 25, 2021. President Bob Roush called the annual Board of Directors meeting to order at 7:00 pm. Those in attendance and constituting the quorum were: Board Members: Present: Bob Roush, President Ken Harvey, Treasurer Paul Castle, Chair Jim Barnes, Vice President Maria Darie, Secretary Others Present: 3 other owners: Jeff Stoner (664 Highridge Rd); Joe and Deb Goecker (793 Highridge Rd) 3 participants from Warren County (Travis Jones, Michael D. Coffelt, Michael Berry) Intro to the meeting Mr. Roush started the meeting by introducing two motions: MOTION by Mr. Roush: Move to approve the agenda for the meeting. Seconded by Mr. Barnes and passed without dissent. MOTION by Mr. Roush: Move to approve the Minutes from the March 16th, 2021 Board of Directors meeting. Seconded by Mr. Barnes and passed without dissent. President’s Report covered the following items: Capital Improvement Plan (CIP) Financial Analysis for CIP/Paving Mr. Roush distributed to those present in the meeting a capital Improvement Program (CIP) which was submitted and approved by the County in 2016 and presented a report on each item from the list. Projects are listed on the CIP. Project 1- Lake Front Drive is completed. Total cost $700,000 Project 2 -Intersection Control Signage is completed. Total cost $3,500 Project 3 – Rodway Warning Signage is completed. Total cost $10,000 Project 4 – Creek Road, Phase I (South end). Total $138,750. There was an effort to get County and State revenue sharing for this project but the state must have ownership of the road and the LFRPOA BOD does not want to give up the rights to the road. The county still has it in the plan to complete it but we as POA do not have it. Project 5 – Community Entrance Signage. Partially completed Project 6– Community Parking Lot. Partially completed (approximately 75%). Project 7– Pavement Reconstruction /Rehab: In process Project 8– Drainage Culverts: Basically complete. Project 9– Cul-de-sac/Turn Around – will require additional discussions; the cost per Cul -de-Sac is $25,000 Project 10– Guardrails. Nothing done due to cost. Mr. Roush suggested we need to keep at least 10 projects on the list, and asked Board members for volunteers to work on this project. Mr. Paul Castle graciously volunteered to work with the County to update the Capital Improvement Program. Mr. Roush thanked Mr. Castle, and moved to the second item on the agenda. Mr. Roush moved then to the next item on the agenda –paving the roads within the Lake Front Royal Community. Mr. Roush mentioned that paving the parking lot is not a high priority for the community. Mr. Roush prepared and shared with the Board and attendees a Financial Analysis for CIP/Paving. Mr. Roush mentioned there are three main roads subject to this analysis Mountain Heights High Ridge Creek Road The analysis showed the paving estimates for Highridge road as provided by the following companies: Kicking Asphalt $117,000 Carol Construction $144,385 John Lake Paving $229,640 The analysis also showed the following: Paving estimates for parking lot provided by Kicking Asphalt in the amount of $28,560 Grading estimates provided by GDL in the amount of $8,450 Sealing estimates for Mountain Heights estimates provided by one contractor $36,520 Sanitary District (SD) Balances Mr. Harvey mentioned that if the POA is using the amounts available in the reserve account we will need a quorum and a plan to pay back the amounts to the reserve account. Mr. Barnes asked if there were any additional coverts that need to be installed on Highridge road, and if there are they would need to be installed before paving. MOTION by Paul Castle: Move to approve the paving of Highridge and Mountain Heights for a total of $205,530. Seconded by Mr. Harvey and passed without dissent. Treasurer’s Report Mr. Harvey presented Treasurer’s Report by sharing the latest financial report from QuickBooks. Mt. Harvey mentioned the amount raised by selling POA packages for new owners ($900 for 9 homes sold), and mentioned our fees are being paid to the SD. Secretary’s Report Mr. Roush invited Miss Darie to present her report. Ms. Darie did not have a formal report and mentioned she take notes for the Board minutes, and posts announcement to inform POA when Board meetings are scheduled. Other items for discussion Access to the lake and proper parking. A short discussion took place about unauthorized access to the lake, access by outside individuals. Mr. Roush mentioned he has received threats when confronting individuals, and he mentioned that although Mr. Castle installed signage about “no trespassing, and other rules,” unauthorized users seem to still have access to the lake. Updating the bylaws—this action will require approval by the community. A suggestion to include these with the annual correspondence at year-end was well received. The last time the bylaws were updated was in 2015 prior to becoming an SD. Report from the County Mr. Coffelt started his report by mentioning the transition in leadership, the audit, the computer crashes. He said she cannot present the exact amounts for the reasons mentioned above. Mr. Coffelt than moved to present an update in general maintenance, a report on the snow budget, drainage, tree work, mowing of the sides included in the budget. He then introduced Mr. Travis Jones and praised him for his work. Mr. Coffelt mentioned one mowing is scheduled soon, and that we have two included in the budget. Discussion from the Community One LFR member asked about the safety of the kids waiting for the school bus. Mr. Roush addressed his concern. Next meeting Mr. Roush suggested the Board will meet again in the summer. After a brief discussion the Board agreed that the next meeting will be schedule for Sunday August 1st 7:00 pm, at the Lake Front Royal. This meeting will be an opportunity for the community to come together during the summer cookout. MOTION by Bob Roush: Motion to adjourn the meeting. Seconded by Mr. Barnes, motion was adopted without dissent. The meeting closed at 8:25 pm. READ MORE... NEXT POA MEETING MARCH 16TH 2021 6:00 PM - 6:05 PM Call to Order 6:05 PM - 6:35 PM Opening Remarks Adoption of Agenda Approval of the Minutes from November 7, 2020 6:35 PM -6:55 PM President’s Report: · County Contract · Road Maintenance · Mailbox Status · Other Maintenance Items(CIP) 6:55 PM - 7:10 PM CountyReport 7:10 PM - 7:20 PM Secretary’s Report 7:20 PM - 7:30 PM Treasurer’s Report 7:40 PM - 7:55 PM Community Comments/Questions 7:55 PM - 8:00 PM Wrap-Up/Meeting Schedules 8:00 PM Adjournment READ MORE... 2020 ANNUAL NEWSLETTER Greetings Lake Front Royal Neighbors The year is coming to a close and we would like to take a few minutes to update everyone on the various news and happenings from around the community. ANNUAL BOARD MEETING November 7th at the Warren County Government Center, 220 North Commerce Ave., Suite 100, Front Royal VA 22630 beginning at 6PM. We have many new neighbors this year so this is to let you know who does what. The maintenance of the roads in the community is handled, and will continue to be handled, by Warren County. We have recently gotten the County to maintain the parking lot, mailboxes and the lake and dam areas. We are currently in negotiations with the County for a contract that would formalize and expand those agreements and improve the overall maintenance of those areas and lower operating costs. This has also allowed the POA to stop charging a separate fee for this maintenance as well as other Corporate obligations and reduce many of the administrative duties currently managed by the POA Board of Directors. Our goal is to have the contract signed by the end of the year. As you have probably noticed, there has been a lot of new construction in the community in recent months as well as many new home owners (22). At present, we have exceeded the number of mailboxes that we have available for the community. That means that owners of any new homes that are built will have to acquire a box at the post office in town to receive their mail. In addition, the mailboxes that we do have are obsolete and many of them are broken. We are currently in the design phase of an upgraded mailbox area and new mailboxes. Installation requirements imposed by the U.S. Postal Service dictate certain aspects of what we can and cannot do with regards to new mailboxes but we believe construction will begin in November. One of the biggest issues that the board has been trying to resolve since the end of 2018 is updating the financial records for the community. As we worked through what records were available, we found that many accounts were either under or overpayed over the course of many years. We have paid any community member that had overpaid and unfortunately had to send 84 accounts to collections. Total sent to collections was $79,000 for which we have now collected $57,000. Sorting through these records was a tedious process but one that had to be done in order to amend our tax returns and ease members minds that their money is being monitored and used in a professional manner. Projects completed this year: 16 Drainage pipes installed 14 Road Culverts 2 Private entrance Repair of paving on Mountain Heights and Highridge roads County agreements/contract Required maintenance and State approval of the Dam Purchased mailboxes to be placed in a new shelter. The funds to do this were available by the collection of past due fees. It is that time of the year when we call for nominations of new board members and announce the date and time of our annual meeting. There are four positions open this year. In order to be considered on the ballot the nominee must be a property owner, on the deed, and be in good standing with the community. Good standing in accordance with the VA Property Owners Association Act and the LFRPOA by-laws means the nominee is current in their dues. In our case that means the County as well as the POA. Appointments of seats will be made at the annual meeting. We have seen very little community participation in the past in our meetings which are held at least once a quarter. Remember this is your community and your imput as to how it is run and where the money is used is openly accepted and solicited by the board, please attend if possible. If you are unable to attend meetings, here are two important websites to help keep community members up to date with things going on in the community, you do not need a login for either site: http://www.lakefrontroyal.com/ https://www.warrencountyva.net/local-boards-commissions Have a great Holiday Season. Robert Roush LFRPOA, President READ MORE... LFRPOA NOMINATION LFRPOA | It’s Nomination Time!! Dear Neighbors, It is that time of the year when we call for nominations of new board members and announce the date and time of our annual meeting. Please nominate your choice of neighbor whom you feel would benefit our POA by serving on the Board of Directors. You can nominate yourself if you feel you would like to help the community. We really need some new people, most of us on the board he been doing this for two or more years. Please consider helping with keeping the community moving forward. There are four positions open this year. In order to be considered on the ballot the nominee must be a property owner, on the deed, and be in good standing with the community. Good standing in accordance with the VA Property Owners Association Act and the LFRPOA bi-laws means the nominee is current in their dues. In our case that means the County as well as the POA. Nominations will be accepted until November 4th. To submit a nominee for the ballot please send an email to the Treasurer, Ken Harvey, or submit the name in writing as follows: lfrpoaharvey@gmail.com or Ken Harvey 115 Lake Front Road Front Royal, VA 22630 Please provide the nominees email address if possible. Once confirmation of good standing is made the nominee will be notified and asked to submit a short bio. The ballot will be sent out with the annual newsletter and must be received by the secretary no later than November 4th. Votes will be tallied at the annual meeting on November 7th at the Warren County Government Center, 220 North Commerce Ave., Suite 100, Front Royal VA 22630 beginning at 7PM. Sincerely, Bob Roush LFRPOA, President READ MORE... IT’S NOMINATION TIME!! Dear Neighbors, It is that time of the year when we call for nominations of new board members and announce the date and time of our annual meeting. Please nominate your choice of neighbor whom you feel would benefit our POA by serving on the Board of Directors. You can nominate yourself if you feel you would like to help the community. There are three positions open this year. In order to be considered on the ballot the nominee must be a property owner, on the deed, and be in good standing with the community. Good standing in accordance with the VA Property Owners Association Act and the LFRPOA bi-laws means the nominee is current in their dues. In our case that means the County as well as the POA. Nominations will be accepted until November 2nd. To submit a nominee for the ballot please send an email to the secretary, Ken Harvey, or submit the name in writing as follows: lfrpoaharvey@gmail.com or Ken Harvey 115 Lake Front Road Front Royal, VA 22630 Please provide the nominees email address if possible. Once confirmation of good standing is made the nominee will be notified and asked to submit a short bio. The ballot will be sent out with the annual news letter and must be received by the secretary no later than November 15th. Votes will be tallied at the annual meeting on November 18th at the Warren County Government Center, 220 North Commerce Ave., Suite 100, Front Royal VA 22630 beginning at 7PM. Sincerely, Bob Roush LFRPOA, President READ MORE... NEXT POA MEETING - JUNE 10, 2019 From: June10, 2019 5:45pm until June 10, 2019 7:45pm At: White Meeting Room B Samuels Public Library Posted by: Robert Roush Categories: POA Board Meetings READ MORE... Subscribe to this RSS feed Copyright © 2021 Lake Front Royal Property Owner's Association Designed by Savvy Gents, Inc.