 +7 495 215-11-80  +7 863 219-20-80 follow us ℑ    SOLUTIONS SOLUTIONS PROJECTS PROJECTS VENDORS VENDORS ACTIVITY ACTIVITY ABOUT COMPANY ABOUT COMPANY SOLUTION CENTER SOLUTION CENTER CONTACTS CONTACTS   "ELECTRONIC SFEDU", OR MODERN WORK WITH DOCUMENT FLOW OVER THE PAST FEW YEARS, THE SOUTHERN FEDERAL UNIVERSITY HAS BEEN GRADUALLY DEVELOPING AN ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS). Automation of document flow is not only a task of the office, but a requirement of today's management! Over the past few years, the Southern Federal University has been gradually developing an electronic document management system (EDMS). The university is located in Rostov-on-Don and Taganrog and has eight branches in the South and North Caucasus Federal Districts. The geographically distributed structure and a wide range of tasks assigned to the university made the management think about finding ways to increase the efficiency of internal processes using advanced technologies. At the end of 2008, it was decided to introduce the Docsvision EDMS at the university. The project was entrusted to Intellectica, a business integrator with extensive experience in the field of document flow automation. First, the work of the university administration office was automated, and an electronic archive of documents was organized. Then, step by step, we organized work in electronic form with correspondence, organizational and administrative documentation, regulations, documents for concluding government contracts. At the same time, employees were trained. DYNAMICS OF THE NUMBER OF DOCUMENTS IN THE SED SFEDU Behind each document are process flows and people who carry out these processes. The implementation of the EDMS in the organization allows the office to speed up the office work process, and top managers - to control the processes associated with the movement of documents, and to configure the privacy policy at the hierarchy level. The EDMS makes every employee involved in the workflow in the organization who performs the task, incl. deciding on the document. The heads of departments are woven into the general online chain of documents passing through the authorities: they put their electronic signature and send the "paper" further. The word "paper" is really worth quoting, because the EDMS eliminates the need to print extra copies. And most importantly - nothing is lost! И ВОТ ЕЩЕ НЕМНОГО СТАТИСТИКИ. В ТИПОВОЙ ОРГАНИЗАЦИИ ДО ВНЕДРЕНИЯ СЭД 20% ПОРУЧЕНИЙ НЕ ВЫПОЛНЯЮТСЯ В СРОК ПО ПРИЧИНЕ ОТСУТСТВИЯ КОНТРОЛЯ И ЧЕЛОВЕЧЕСКОГО ФАКТОРА, А КАЖДОЕ ПЯТОЕ ИЗ ЭТОГО КОЛИЧЕСТВА ВООБЩЕ НЕ ВЫПОЛНЯЕТСЯ. 30% БУМАЖНЫХ ДОКУМЕНТОВ НЕ НАХОДИТСЯ В НУЖНЫЙ МОМЕНТ, И 5% ИЗ НИХ – ИСЧЕЗАЕТ БЕЗВОЗВРАТНО. ПОСЛЕ ВНЕДРЕНИЯ СЭД НА 50% СОКРАЩАЮТСЯ РУТИННЫЕ ОПЕРАЦИИ СОТРУДНИКОВ, СВЯЗАННЫЕ С ПОИСКОМ, ХРАНЕНИЕМ И ПЕРЕМЕЩЕНИЕМ ДОКУМЕНТОВ. СКОРОСТЬ ПРОХОЖДЕНИЯ ДОКУМЕНТОВ ПОВЫШАЕТСЯ В ЧЕТЫРЕ РАЗА. ИСПОЛЬЗОВАНИЕ БУМАЖНЫХ НОСИТЕЛЕЙ УМЕНЬШАЕТСЯ КАК МИНИМУМ В 2 РАЗА. With the help of Docsvision, the problem of losses and failures in the transfer of documents, associated with a large number of departments and their wide geography, was solved. Over time, the university, both qualitatively and quantitatively, increased the use of the system, switched to new versions of Docsvision. YURI OHANYANTS Director for work with corporate clients of the company "Intellectica" В рамках федеральных программ по реализации задач, стоящих как перед Министерством образования, так и перед вузами, по автоматизации работы учебных заведений актуальность и важность данного проекта по автоматизации документооборота в ЮФУ переоценить сложно. Данный проект не простой, но при этом нам крайне интересно находить решения для новых задач, возникающих в процессе развития системы. Отдельную благодарность хочу выразить руководителю проекта со стороны ЮФУ Дядиченко Олегу Викторовичу за профессионализм, преданность делу и высокий уровень компетенции. At the moment, the project is addressing issues of control of the performing discipline and preparing the transition to the latest version of Docsvision. The university's cooperation with the Intellectica company continues. DocsVision is a developer of the Docsvision document and business process management system. The company's specialists are members of industry expert councils and take part in the formation of standards for electronic document management, including at the state level. Docsvision is sold exclusively through the company's partner network (more than 100 partners in Russia and other countries). More than 1000 Docsvision implementations have been implemented at enterprises and organizations of medium and large businesses of various industry sectors. "GROUP AGROKOM" - IMPLEMENTATION OF DOCSVISION PAID OFF!  9 OCTOBER 2013 INTELLECTICA HAS CONFIRMED THE HIGH LEVEL OF ITS EMPLOYEES, HAVING SUCCESSFULLY PASSED CERTIFICATION IN THE PARTNER PROGRAM OF UNIFY  4 JULY 2014 © 2015 "Intellectica"  +7 495 215-11-80  +7 863 219-20-80 info@intellectika.ru ℑ 0  9  1