Search OASIS Group Services Records management Your single source partner for records management Request a quote We understand the importance of protecting your business’ records and information. We help you control your information management processes by storing your documents securely, whilst still providing you with easy access to your files when you need it. Records Management benefits Our records management experts will help you manage your archive and stay ahead of regulatory requirements. Security Your document security is our top priority. Whether they are in transit or at our dedicated records centres, we actively combat against any unauthorised access threats, environmental damage and fire hazards. Our facilities are equipped with state-of-the-art security systems and fire detection technology. Our infrastructure and processes ensure that your documents are always safe Fast and easy access Moving your files and records off site does not mean losing access to them. With our secure online portal, OASIS Bridge, you can manage your records from your desk. Flexible offsite file storage Every business' storage requirements are different. This is why we build a bespoke storage package for every client (no matter how big or small the organisation). We can cope with large or small volumes, regular or ad hoc retrievals, individual files or entire boxes. We are committed to providing the best possible records management process for your business. Data protection and disaster recovery If you are worried about the safety of your records from fire, pests, floods or natural disasters, our safe and secure records management system can help you mitigate risks by providing your organisation with a valuable backup should the worst occur Maximise your office space Whether you have only one office or several buildings, we know that getting the most out of your space is paramount to your organisation’s success. Our file management and document storage facilities have helped countless organisations recover that much-needed room to help their business thrive. Control information management costs Save time wasted searching through documents or looking for information. With our easy to use OASIS Bridge software, your valuable employee hours can be utilised on more important core business functions. Process module Complete end-to-end file management process: Our expert Team Members actively strive to provide you with the best possible records management solution, tailored to your individual requirements. Although document storage processes vary from client to client, a typical process is outlined below. Collection Transportation Storage Physical retrievals Digital retrievals Point-to-point tracking An OASIS driver will collect the boxes/files from your office or existing storage location. The barcodes will be scanned to start the point-to-point tracking process and transported using an OASIS liveried van from our fleet of GPS tracked vehicles. Options module With decades of experience providing records and information management solutions we have the solution for you. Dynamic Archive For frequently retrieved documents Semi-static storage For regularly retrieved files Deep storage For rarely retrieved documents Dynamic Archive If you require the daily retrieval of records, our dynamic archive option will suit you best. Used by many of our health and legal clients, the dynamic archive option provides you with the flexibility and ease of in-house storage, with all the security and financial benefits of an off-site archive. In addition to these services, we can also offer a scheduled reminder to help you identify when your documents can legally be destroyed. For more information on our range of destruction services click here. What our clients are saying OASIS provides us with a full records & information management service & to date the relationship between the two companies has worked very well. We have found OASIS’s services to be of a very high standard, with emphasis on security, quality, accuracy & punctual service Clarkslegal LLP Read case study Records management FAQs How is the authorisation of access to my records regulated? If we have items in your records centre that are scheduled for destruction, are they automatically destroyed? Is it possible to receive separate invoices for various departments within my company? Where are my boxes/files stored? Are your staff trained to handle media? Get a quick quote Please use the below form to request further information First Name* Surname* Country* Please select Afghanistan Albania Algeria American Samoa Andorra Angola Anguilla Antarctica Antigua and Barbuda Argentina Armenia Aruba Australia Austria Azerbaijan Bahamas Bahrain Bangladesh Barbados Belarus Belgium Belize Benin Bermuda Bhutan Bolivia Bonaire, Sint Eustatius and Saba Bosnia and Herzegovina Botswana Bouvet Island Brazil British Indian Ocean Territory Brunei Darussalam Bulgaria Burkina Faso Burundi Cambodia Cameroon Canada Cape Verde Cayman Islands Central African Republic Chad Chile China Christmas Island Cocos Islands Colombia Comoros Congo, Democratic Republic of the Congo, Republic of the Cook Islands Costa Rica Croatia Cuba Curaçao Cyprus Czech Republic Côte d'Ivoire Denmark Djibouti Dominica Dominican Republic Ecuador Egypt El Salvador Equatorial Guinea Eritrea Estonia Eswatini (Swaziland) Ethiopia Falkland Islands Faroe Islands Fiji Finland France French Guiana French Polynesia French Southern Territories Gabon Gambia Georgia Germany Ghana Gibraltar Greece Greenland Grenada Guadeloupe Guam Guatemala Guernsey Guinea Guinea-Bissau Guyana Haiti Heard and McDonald Islands Holy See Honduras Hong Kong Hungary Iceland India Indonesia Iran Iraq Ireland Isle of Man Israel Italy Jamaica Japan Jersey Jordan Kazakhstan Kenya Kiribati Kuwait Kyrgyzstan Lao People's Democratic Republic Latvia Lebanon Lesotho Liberia Libya Liechtenstein Lithuania Luxembourg Macau Macedonia Madagascar Malawi Malaysia Maldives Mali Malta Marshall Islands Martinique Mauritania Mauritius Mayotte Mexico Micronesia Moldova Monaco Mongolia Montenegro Montserrat Morocco Mozambique Myanmar Namibia Nauru Nepal Netherlands New Caledonia New Zealand Nicaragua Niger Nigeria Niue Norfolk Island North Korea Northern Mariana Islands Norway Oman Pakistan Palau Palestine, State of Panama Papua New Guinea Paraguay Peru Philippines Pitcairn Poland Portugal Puerto Rico Qatar Romania Russia Rwanda Réunion Saint Barthélemy Saint Helena Saint Kitts and Nevis Saint Lucia Saint Martin Saint Pierre and Miquelon Saint Vincent and the Grenadines Samoa San Marino Sao Tome and Principe Saudi Arabia Senegal Serbia Seychelles Sierra Leone Singapore Sint Maarten Slovakia Slovenia Solomon Islands Somalia South Africa South Georgia South Korea South Sudan Spain Sri Lanka Sudan Suriname Svalbard and Jan Mayen Islands Sweden Switzerland Syria Taiwan Tajikistan Tanzania Thailand Timor-Leste Togo Tokelau Tonga Trinidad and Tobago Tunisia Turkey Turkmenistan Turks and Caicos Islands Tuvalu US Minor Outlying Islands Uganda Ukraine United Arab Emirates United Kingdom United States Uruguay Uzbekistan Vanuatu Venezuela Vietnam Virgin Islands, British Virgin Islands, U.S. Wallis and Futuna Western Sahara Yemen Zambia Zimbabwe Åland Islands Company name* Quotation request for* Please select Cataloguing Data Protection Digital Solutions noteSpace Omnidox Scanning / Digitisation Shredding / Destruction Storage Company email* Your message Phone number* I want to receive a free brochure I want to receive email updates about OASIS services Details on how we process data can be found in out Privacy Policy CAPTCHA Back to top Our services Cloud Storage & Business continuity Digital Transformation Media Vault noteSpace Records management Regulatory compliance & GDPR Scanning & digitisation Shredding & destruction Tape restoration & conversion Vault storage Sectors Education Financial Government Healthcare Legal Manufacturing Retail Small business Resources Document library Video library FAQs Company About us News & blog Careers Contact us Follow us Facebook LinkedIn Twitter YouTube Vimeo Modern slavery statement Privacy policy Cookie policy Terms of use Sitemap © OASIS Group 2021 We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. By clicking “Accept”, you consent to the use of ALL the cookies. Cookie settings REJECT ACCEPT