HOME SERVICES HERITAGE CORPORATE CONTACT Privacy Policy Northern Ireland Institute for the Disabled (“NIID”/”we”/”us”/”our”) takes data privacy seriously. This statement sets out how we, as a data controller, collect and process personal data about: visitors to our website individuals who apply for jobs through our website subscribers to or users of our online services individuals who we communicate or interact with in the course of our business individuals whose personal data is provided to us in connection with the provision of our services Our "website" includes this website, all our associated sites (such as our knowledge sites and blogs) and our social media pages. This statement also sets out information about data subject rights and our obligations under data protection law. 1. WHO WE ARE: NIID, is a company limited by guarantee having no share capital, incorporated in Northern Ireland under Company Number R0000316 whose registered office is at Downshire Road, Bangor, Co Down, BT20 3RD. NIID is a data controller as defined in the General Data Protection Regulation. NIID is a registered charity under the Northern Ireland Charity Commission, registration number: 101731 2. INFORMATION THAT WE COLLECT: There are instances where we invite or request individuals to provide us with their personal data, including through our websites. In addition, individuals may volunteer their personal data to us by various means of communication, e.g. by telephone, email or via our website. In providing our services, we may also receive personal data indirectly. Categories of such personal data include: names, addresses, contact information and other information that is relevant to the provision of our services. 3. COOKIES: NIID uses “cookies” to help improve your browsing experience of our website. Cookies are passive files which are stored on your computer, mobile or other IT equipment. They enable us to recognise your computer and obtain information about the pages visited and functions accessed from your computer/equipment. Cookies do not contain details about, for example, who you are or where you live. Cookies cannot spread viruses or other harmful programs. The table below explains the cookies we use and why: Cookie Name Owner Purpose Expiry Drupal CMS Centre for Global Education To store login information and handle e-commerce transactions. At end of session Google Analytics Google to show us how visitors found and explored our site, and how we can enhance their experience. At end of session Most web browsers give you some control over cookies through the browser settings. However, turning cookies off may interfere with your browsing experience. For instructions on how to manage and disable cookies, see the privacy and help documentation of your specific browser’s website. If you use more Devices and/or browsers you will need to disable cookies on each Device and on each browser separately. Find out how to manage and disable cookies on popular browsers: Google Chrome Microsoft Edge Mozilla Firefox Internet Explorer Opera Safari To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout. 4. HOW WE USE PERSONAL DATA: Data protection law requires NIID to explain the legal basis which justifies the processing of your Personal Data (this includes sharing it with other organisations). For some processing more than one legal ground may be relevant. Examples of the main types of processing envisaged are given below. Purpose(s) for Processing Legal Basis Providing our services and managing our business (a) Processing that is necessary for the performance of a contract or in order to take steps at your request prior to entering into a contract. and/or (b) To support our legitimate interests in managing our business and providing services to you provided such interests are not overridden by your rights and interests Maintaining and operating our website As above Processing of job applications As above Marketing/fundraising Consent – which you may withdraw at anytime For the prevention and detection of fraud, money laundering and other crimes or for the purpose of responding to a binding request from a public authority or court To comply with our legal obligations Transferring information to third parties, including to our own service providers (a)To support our legitimate interests in managing our business and providing services to our clients provided such interests are not overridden by the rights and interests of the data subjects concerned; (b) to comply with our legal obligations; or (c) to protect vital interests. We will retain personal data only for as long as necessary for the purposes for which it was collected; as required by law or regulatory guidance to which we are subject; and for the exercise or defence of legal claims that may be brought by or against us. We will retain personal data about job applicant candidates for no more than one year. We also have a CCTV policy in relation to our use of CCTV which is available on request. 5. DISCLOSURE OF YOUR INFORMATION: We may disclose personal data to: • Third parties who provide a service to us • A public authority in the event that we are required to do so by law • A third party where we are under a legal obligation to transfer it to that third party • A prospective seller or buyer of any of our assets or business • A third party where it is necessary to protect the vital interests of the data subject or another natural person We also provide details about the numbers of people using our services to our main funding body, Supporting People. To the limited extent that it is necessary to transfer personal data outside of the EEA, we will ensure appropriate safeguards are in place to protect the privacy and integrity of such personal data, including standard contractual clauses under Article 46.2 of the GDPR. Please contact us if you wish to obtain information concerning such safeguards (see Contact Us below). 6. LINKS TO OTHER SITES: Our website may, from time to time, contain links to and from other websites. If you follow a link to any of those websites, please note that those websites have their own privacy policies and we do not accept any responsibility or liability for those policies. Please check those policies before you submit any personal data to those websites. 7. DATA SUBJECT RIGHTS: To the extent that we are a controller of your personal data you may request access to, rectification, or erasure of your personal data, or restriction of processing or object to processing of your personal data, as well as the right to data portability. In each case, these rights are subject to restrictions as laid down by law. The following is a summary of your rights: • The right of access enables you to receive a copy of your personal data • The right to rectification enables you to correct any inaccurate or incomplete personal data we hold about you • The right to erasure enables you to ask us to delete your personal data in certain circumstances • The right to restrict processing enables you to ask us to halt the processing of your personal data in certain circumstances, • The right to object enables you to object to us processing your personal data on the basis of our legitimate interests (or those of a third party) • The right to data portability enables you to request us to transmit personal data that you have provided to us, to a third party without hindrance, or to give you a copy of it so that you can transmit it to a third party, where technically feasible. You have the right to lodge a complaint with the Data Protection Authority, in particular in the Member State of your residence, place of work or place of an alleged infringement, if you consider that the processing of your personal data infringes the GDPR. If you wish to exercise any of these rights, please contact us (see Contact Us below). We will respond to your request within one month. That period may be extended by two further months where necessary, taking into account the complexity and number of requests. We will inform you of any such extension within one month of receipt of your request. We may request proof of identification to verify your request. We have the right to refuse your request where there is a basis to do so in law, or if your request is manifestly unfounded or excessive, or to the extent necessary for important objectives of public interest. 8. SECURITY AND WHERE WE STORE YOUR PERSONAL DATA: We are committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorised access and use. As effective as modern security practices are, no physical or electronic security system is entirely secure. We cannot guarantee the complete security of our database, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the Internet. We have implemented strict internal guidelines to ensure that your privacy is safeguarded at every level of our organisation. We will continue to revise policies and implement additional security features as new technologies become available. Where we have given you a password which enables you to access certain parts of our website, you are responsible for keeping that password confidential. We ask you not to share your password with anyone. Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our website. Any transmission of personal data is at your own risk. Once we receive your personal data, we use appropriate security measures to seek to prevent unauthorised access or disclosure. 9. CHANGES TO THIS PRIVACY STATEMENT: We reserve the right to change this statement from time to time at our sole discretion. If we make any changes, we will post those changes here and update the “Last Updated” date at the bottom of this statement. However, if we make material changes to this statement, we will notify you by means of a prominent notice on the website prior to the change becoming effective. Please review this statement periodically for updates. 10. CONTACT US: Questions, comments, requests and complaints regarding this statement and the personal data we hold are welcome and should be addressed to Sam.Humphries@niid.co.uk or by writing to FAO CEO, Northern Ireland Institute for the Disabled, Downshire Road, Bangor, Co Down, BT20 3RD. All requests will be dealt with promptly and efficiently. Last Updated: 15 November 2018 © 2016 NI Institute for the Disabled Site developed by Avec Solutions