Serving America and her Allies since 1958 CONTACT US November 24, 2021 Personally Identifiable Information Policy Personally Identifiable Information Policy Policy Statement It is the policy of Applied Companies to protect personally identifiable information (PII) of employees, service members, contractors, vendors and clients. The electronic restrictions and safeguards outlined in this policy provide guidance for employees, service members, contractors, vendors and clients that have access to PII retained by the Applied Companies to ensure compliance with state and federal regulations. Definitions Personally Identifiable Information (PII) is any information pertaining to an individual that can be used to distinguish or trace a person’s identity. Some information that is considered PII is available in public sources such as telephone books, public websites, etc. This type of information is considered to be Public PII and includes: First and Last name Address Work telephone number Work e-mail address Home telephone number General educational credentials Photos and video In contrast, Protected PII is defined as any one or more of types of information including, but not limited to: Social security number Username and password Passport number Credit card number Clearances Banking information Biometrics Data and place of birth Mother’s maiden name Criminal, medical and financial records Educational transcripts Photos and video including any of the above Procedures This section provides guidelines on how to maintain and discard PII. If current procedures fall outside this policy or questions arise please contact privacy@appliedcompanies.net to suggest more efficient procedures for protecting PII. All electronic files that contain Protected PII will reside within a protected information system location. All physical files that contain Protected PII will reside within a locked file cabinet or room when not being actively viewed or modified. Protected PII is not to be downloaded to personal or organization owned employee, service member, volunteer, or contractor workstations or mobile devices (such as laptops, personal digital assistants, mobile phones, tablets or removable media). PII will also not be sent through any form of insecure electronic communication E.g. Online Form, E-mail or instant messaging systems. Significant security risks emerge when PII is transferred from a secure location to a less secure location or is disposed of improperly. When disposing of PII the physical or electronic file should be shredded or securely deleted. Incident Reporting privacy@appliedcompanies.net must be informed of a real or suspected disclosure of Protected PII data within 24 hours after discovery. E.g. Misplacing a paper report, loss of a laptop, mobile device, or removable media containing PII, accidental email of PII, possible virus, or malware infection or a computer containing PII. Audits Periodic audits of organization owned equipment and physical locations may be performed to ensure that protected PII is stored in approved information systems or locations. The purpose of the audit is to ensure compliance with this policy and to provide information necessary to continuously improve practices. Enforcement An employee, service member, contractor or vendor found to be in violation of this policy may be subject to disciplinary action as deemed appropriate based on the facts and circumstances giving rise to the violation. Records Disposal Records containing personal data are to be disposed of to prevent inadvertent compromise of data. Paper records are disposed of by shredding or other method approved of by the National Institute of Standards and Technology. The disposal method will render all personal data unrecognizable and beyond reconstruction. QUICK SEARCH Search Applied Companies Start searching Applied Products & Systems... ABOUT About Us Affiliates Careers Certifications Contact Us Applied Company Services PRODUCTS Aerospace Systems Chem / Bio Filtration Systems Chiller Systems Defense Systems DEW Systems HVAC Systems Satellite Antenna Systems Power Systems SERVICES Certified Welding Engineering Flow Analysis HEMP Hardening Manufacturing Procurement R3 Program Spare Parts Training EVENTS VIEW ALL Directed Energy for Warfighter Dominance Symposium Applied Companies are proudly sponsoring and attending the Directed En... PRESS RELEASE VIEW ALL Applied Companies’ Response to COVID-19 and Advocacy for Indoor Air Quality March of 2020 changed Californian lives, starting with the Mayor’s dec... 28020 Avenue Stanford, Valencia, CA 91355 Phone: 661.257.0090 | Fax: 661.257.3770 Copyright © 2021 Applied Companies. All Rights Reserved. Site Map | Privacy | Terms of Use | EU Data Protection | PII Policy | Cookies NDIC