Substitutive conservation of documents | 2C Solution Srl: software for business How can you manage the substitutive conservation of documents? Simple, thanks to the software solutions for the business of 2C Solution, ask us for a free quote. Each production process and each stage related to it precludes the uninterrupted issuing of specific categories of documents, which are inevitably destined to accumulate one on top of the other, generating unlimited quantities of paper material. Currently there are numerous technologies focused on the radical elimination of the consumption of paper reserved for documents: this is then accompanied by the need to convert documents issued in previous periods into a more practical and usable format, which will also result in considerable savings linked to the space used. . Substitutive storage of documents for companies The substitutive conservation of documents is equivalent to this: the use of a specific device, whether it is optical or not, ensures that the document of interest is obtained in a digital format, which will then be archived under the supervision of the person in charge of the storage. The substitutive conservation of documents, in addition to the practicality recognized to the entire procedure, has the right to extend to any category of user: in order to consider the conservation as valid, however, it is necessary that each of the envisaged operations be performed by affixing the time reference and the digital signature of a public official, whose sole duty is to prove the compliance between theanalog and original document. Software to help the company in the substitutive conservation of documents Among the solutions dedicated to the replacement preservation there are some that are able to adapt both to the needs of the small business and to those of the larger company. A software in perfect agreement with the profile of minor companies is resolved in WebDoc , whose easy use allows it to be judged as a tool that can also be used in the private sphere. The substitutive conservation promoted by WebDoc ensures the archiving of documents of interest for a period of ten years, the setting of which depends directly on the guidelines given by the user. Regarding the legal aspect of the proceedings carried out with WebDoc, the software for the company also provides for an annual checkaimed at monitoring the legibility of archived documents, which is accompanied by the functionality of sending the imprint of the same documents to the Revenue Agency on an annual scale , so that they are recognized for the renewal of the retention period. In accordance with what has just been described, WebDoc ensures constant legal support to each user , a factor which can be combined with the creation and management of active electronic invoices , for which WebDoc can guarantee automatic sending to the customers concerned by the documents in question. Finally, like any software that is actually valid, WebDoc ensures the perennial availability of the necessary technical support: despite the software in question presents rather simple functionalities, in fact, the creators of WebDoc have considered that every potential buyer has the right to avail themselves of the support of competent figures, ready to solve any kind of mishap. Services and software solutions for the substitutive conservation of documents Furthermore, the services concerning the substitutive conservation may involve some specific sectors, which in addition to the incessant production of documents are required to associate particular types of models: this circumstance has the opportunity to materialize in the areas in which the accountants and the notaries. The methodology that these professionals must follow can be easily supported by some specific tools, such as the software designed by the 2C Solution company . The 2C Solution software certifies the conservation of specific document categories, among which it is possible to mention the 730 , the 770 , the Single Model for Individuals and Companies , the Annual VAT Modeland again the totality of the Accounting Files , divided between Ordinary and Simplified . In accordance with the rules established on the subject of substitutive conservation of documents , the software undertakes to fulfill each of the obligations and responsibilities provided for by the case. Regardless of the degree of IT experience, 2C Solution ensures immediate traceability of the stored documents and their perennial accessibility, which, after the appropriate authorizations, may be subjected to any reproduction. More information on this site: Document archiving | Other pages ... Are you looking for information on substitutive conservation of documents? Fill out the form now We'll contact you immediately and for free! 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