HOME PROJECTS ABOUT TEAM CULTURE+CAREERS CLIENT PORTAL BLOG CONTACT Leonard Design Architects - Privacy Policy This is the privacy notice of Leonard Design. In this document, "we", "our", or "us" refer to Leonard Design. We are company number 5925905 registered In Great Britain, Australia & Malaysia. Our registered offices are in: Nottingham, UK 4th Floor, Albion House, 5-13 Canal Street, Nottingham, NG1 7EG London, UK 3rd Floor, Baird House, 15-17 Cross Street, London, EC1N 8UW Sydney, Australia Level 1, 60 Miller Street, North Sydney, NSW 2060 Kuala Lumpur, Malaysia CP75 Suite 18.02, 18th Floor Central Plaza, 34 Jalan Sultan Ismail, 50250 Kuala Lumpur Introduction 1. This is a notice to inform you of our policy about all information that we record about you. It sets out the conditions under which we may process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information. 2. We regret that if there are one or more points below with which you are not happy, your only recourse is to leave our website immediately. 3. We take seriously the protection of your privacy and confidentiality. We understand that all visitors to our website are entitled to know that their personal data will not be used for any purpose unintended by them, and will not accidentally fall into the hands of a third party. 4. We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate. 5. Our policy complies with UK law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR). 6. The law requires us to tell you about your rights and our obligations to you in regards to the processing and control of your personal data. We do this now, by requesting that you read the information provided at www.knowyourprivacyrights.org 7. Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website. The bases on which we process information about you The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category. If a basis on which we process your personal information is no longer relevant then we shall immediately stop processing your data. 1. Information we process because we have a contractual obligation with you When you create an account on our website to access confidential information, or otherwise agree to our terms and conditions, a contract is formed between you and us. In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information. We may use it in order to: 1.1. verify your identity for security purposes 1.2. provide you with our services We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract. We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract. 2. Information we process with your consent Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including job opportunities and our products and services, you provide your consent to us to process information that may be personal information. Wherever possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies. Sometimes you might give your consent implicitly, such as when you send us a message by e-mail to which you would reasonably expect us to reply. Except where you have consented to our use of your information for a specific purpose, we do not use your information in any way that would identify you personally. We may aggregate it in a general way and use it to provide class information, for example to monitor the performance of a particular page on our website. If you have given us explicit permission to do so, we may from time to time pass your name and contact information to selected associates whom we consider may provide services or products you would find useful. We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists. You may withdraw your consent at any time by instructing us office@leonard.design. However, if you do so, you may not be able to use our website or our services further. 3. Information we process because we have a legal obligation We are subject to the law like everyone else. Sometimes, we must process your information in order to comply with a statutory obligation. For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order. This may include your personal information. Specific uses of information you provide to us 4. Job application and employment If you send us information in connection with a job application, we may keep it for up to two years in case we decide to contact you at a later date. If we employ you, we collect information about you and your work from time to time throughout the period of your employment. This information will be used only for purposes directly relevant to your employment. After your employment has ended, we will keep your file for six years before destroying or deleting it. 5. Sending a message to our support team When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need. We record your request and our reply to increase the efficiency of our business. We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high quality service. 6. Complaining When we receive a complaint, we record all the information you have given to us. We use that information to resolve your complaint. If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is. We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person. Use of information we collect through automated systems when you visit our website 7. Cookies Cookies are small text files that are placed on your computer's hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved. Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely. Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use. Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use. When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose. We use cookies in the following ways: 7.1. to track how you use our website 7.2. to record whether you have seen specific messages we display on our website 7.3. to keep you signed in our site 8. Personal identifiers from your browsing activity Requests by your web browser to our servers for web pages and other content on our website are recorded. We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution. We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you. If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website. Disclosure and sharing of your information 9. Information we obtain from third parties Although we do not disclose your personal information to any third party (except as set out in this notice), we sometimes receive data that is indirectly made up from your personal information from third parties whose services we use. No such information is personally identifiable to you. 10. Data may be processed outside of the UK. Our websites are hosted in the UK. We may also use outsourced services in countries outside the UK from time to time in other aspects of our business. Accordingly data obtained within the UK or any other country could be processed outside the UK. For example, some of the software our website uses may have been developed in the United States of America, the European Union or in Australia. We use the following safeguards with respect to data transferred outside the UK: 10.1. the processor is within the same corporate group as our business or organisation and abides by the same binding corporate rules regarding data processing. 10.2. both our organisation and the processor are public authorities between whom there is either a legally binding agreement or administrative arrangements approved by a supervisory authority in the UK relating to protection of your information Access to your own information 11. Access to your personal information 11.1. At any time you may review or update personally identifiable information that we hold about you, please note analytical data recorded through use of cookies may not be personally identifiable to you and therefore this information may not be available. 11.2. To obtain a copy of any information you may send us a request to office@leonard.design. 11.3. After receiving the request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you. 12. Removal of your information If you wish us to remove personally identifiable information from our website, you may contact us at office@leonard.design. This may limit the service we can provide to you. 13. Verification of your information When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information. Other matters 14. Use of site by children 14.1. We do not sell products or provide services for purchase by children, nor do we market to children. 14.2. If you are under 18, you may not use our website without consent from a parent or guardian. 14.3. We collect data about all users of and visitors to these areas regardless of age, and we anticipate that some of those users and visitors will be children. 15. How you can complain 15.1. If you are not happy with our privacy policy or if have any complaint then you should tell us by email. Our address is office@leonard.design. 15.2. If a dispute is not settled then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration. 15.3. If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the Information Commissioner's Office. This can be done at https://ico.org.uk/concerns/ 16. Retention period for personal data Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us: 16.1. to provide you with the services you have requested; 16.2. to comply with other law, including for the period demanded by our tax authorities; 16.3. to support a claim or defence in court. 17. Compliance with the law Our privacy policy has been compiled so as to comply with the law of every country or legal jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you. However, ultimately it is your choice as to whether you wish to use our website. 18. Review of this privacy policy We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records. This policy was last updated October 2021. If you have any question regarding our privacy policy, please contact us. UNITED KINGDOM Nottingham +44 (0) 115 945 0080 London +44 (0) 207 440 9960 Click here for maps AUSTRALIA Level 1, 60 Miller St, North Sydney, NSW 2060 +61 (0) 498 323 080 MALAYSIA Unit 11-01A, Vida Bukit Ceylon, Jalan Ceylon, 50200 Kuala Lumpur +60 (0)3 2022 2105 GERMANY Charlottenstraße 62, 10117 Berlin office@leonard.design © 2020 Leonard Design Architects. All rights reserved. Privacy Policy