THETFORD - 01842 752 279 WISBECH - 01945 583 532 HOME ABOUT US OUR CLUBS FAQS NEWS & PRICES CONTACT US HomeLegalPrivacy Policy Privacy Policy Winners Bingo Membership Privacy Policy May 2018 The privacy and security of your personal data is of the utmost importance to Winners Bingo and we invest heavily in measures that help to protect your data protection rights. This policy describes how and why we collect, store, process and manage the personal data we hold from our members. The term ‘Personal Data’ refers to any information relating to an identifiable individual or his or her personal identity. This policy outlines how your data will be processed lawfully, fairly and in a transparent manner. Winners Bingo does not sell or rent your personal data to third parties for marketing purposes whatsoever. We will ensure that the personal data we process is accurate, adequate, relevant and not excessive, given the purpose for which it was obtained. We will not process personal data obtained for one particular purpose for any unconnected purpose unless the person has agreed to this or would otherwise reasonably expect this. Winners Bingo collects your personal data in order to manage your membership of our clubs. We also collect your data so that we can send you marketing information regarding our products, promotions and services for which you have provided your consent by specifying your choice of medium for receiving the communication. Winners Bingo has a data specialist who is responsible for ensuring that personal data is managed responsibly throughout the company. You can contact the data specialist using the details listed at the end of this document. You have the right to see the data we hold on you, rectify that data and also to request us to delete that data at any time. Introduction Winners Bingo is defined as the data controller with regard to all of the information contained within this document. This Privacy Policy sets out the way in which Winners Bingo (“we” or “us”), collects and processes Personal Information of our club members. Winners Bingo is registered for the purposes of data protection with the Information Commissioner’s Office in the UK (Thetford Club Registration Reference: ZA172243 – Wisbech Club Registration reference: ZA172238). By using our Services and registering for membership, you acknowledge that you have read, and agree to the terms of this Privacy Policy in relation to processing under legitimate interests. This Privacy Policy is incorporated into, and forms part of our terms & conditions of membership. The information we collect As part of maintaining your membership, we collect your Personal Information. “Personal Information” means any information from which you, as a ‘data subject’, can be personally identified, including (for example) your name, email address, home address, telephone number, or date of birth. We collect your Personal Information when you register for membership to join our club. Your rights as a ‘data subject’ Under data protection law you retain the following rights over your personal data outlined in paragraph 3.2. The right to access the data we hold about you The right to rectification of any data that is inaccurate or incomplete. The right to erasure of your data (also known as ‘the right to be forgotten’)* The right to restrict processing of your data The right to data portability The right to object to the processing of your data *The right to erasure may be overridden by the requirement for us to retain your personal data to comply with the conditions of our Gambling Commission Licence and in particular relating to Self-Exclusion and Anti Money Laundering requirements. If you exercise your right to be forgotten, this would result in a termination of your membership to Winners Bingo This means you would no longer be able to visit or play at our clubs unless you were to re-join as a member. Our lawful basis for processing personal data For the purpose of managing a regulated business within the Gambling Industry it is important for us to maintain a membership database. This database allows us to achieve our regulatory compliance responsibilities and safeguard the security of our members. It is a requirement of our Terms and Conditions that any person who wishes to attend or partake in the services offered at our premises must register as a member. Information collected and processed for the purposes of becoming and remaining a member is on the basis of a Legitimate Interest. The justification for this is outlined in 4.1 above. In order to keep you up to date with our news and promotional events we create and send regular marketing information via direct marketing and SMS channels. In order to send you this information we will gain your consent. This is usually obtained at the point of registration via a membership form. This consent can be withdrawn at any time by speaking to your local club or by contacting the Data Specialist using the details at the end of this policy. Information collected and processed for the purposes of marketing and promotion is on the basis of your Consent. The justification for this is outlined in 4.4 above. For the purposes of complying with our legal responsibilities relating to regulatory requirements of The Gambling Act 2005 we will rely on the basis of a Legal Obligation if we are required to provide information to the Police, NCA or any regulated government body. How we use your Personal Information Your Personal Information is processed by us to provide you with the products and services relating to our business. In particular, we collect your Personal Information in order to enable us to: Set-up, administer and manage your membership. Receive and respond to your communications and requests; Notify you about promotional offers and general marketing (where your consent has been obtained); Comply with our regulatory obligations under applicable laws (including, but not limited to the Gambling Act 2005); Investigate, and assist with the investigation of, suspected unlawful, fraudulent or other improper activity connected with the services (including, where appropriate, dealing with requests from regulatory bodies for the sharing of information); In the event that we sell or buy any business, assets or shares in part or whole we may disclose your personal details to such relevant third parties involved. Disclosure of your Personal Information We may disclose your Personal Information to any of the following recipients: Any company within our Group (including to its employees and sub-contractors) which assists us in providing the services or which otherwise has a need to know such information. Any contractors or other advisers auditing any of our business processes or who have the need to access such information for the purpose of advising us. Any data processor which enables us to manage systems or processes as part of any service or promotion offered to our members. Any law enforcement or regulatory body which may have any reasonable requirement to access your Personal Information. In the event that we sell or buy any business, assets or shares in part or whole we may disclose your personal details to such relevant third parties involved. Marketing Preferences We will not send you unsolicited information regarding any third party’s products or services. As part of the membership registration process, you will have the opportunity to choose whether or not to receive information on our offers and promotions. This consent is subject to the data retention periods defined within this policy. Existing members who registered prior to May 25th 2018 and have not provided explicit consent to receive marketing information will cease to receive marketing materials after 25th May 2018. We will send you promotional marketing information and updates until such time that you inform us that you do not wish to continue to receive them or do not refresh your consent upon our request at the end of 5 years from the date of your consent. You may update your marketing preferences at any time by contacting the Thetford club on 01842 752279 or Wisbech club on 01945 583532, by writing to us at the address below or through the contact details on our website: www.winnersbingo.co.uk. Accessing and Updating your Personal Information You may update your Personal Information at any time by contacting your local club or the company data specialist using the details below. You may obtain a copy of your Personal Information held by us by contacting our Customer Services team or by writing to us at: The Data Specialist Winners Bingo Guildhall Street Thetford IP24 2DT or Winners Bingo Empire Theatre 1 Blackfriars Road Wisbech PE13 1AT. We require up to one month in order to respond to such requests. Requests for access to your personal data are free of charge. How long do we keep your data for? We retain your data for no longer than is necessary. This length of time is different for each type of personal data that we hold. These retention periods are subject to change only where deemed necessary by the data specialist where there is a defined vital interest under data protection law. Data retention periods: Membership information This is the information we collect at the point of registration Data retained for the duration of your membership. Marketing Preferences These are the marketing channels you give consent for us to contact you by Data retained for 5 years from consent being given. Information required by legislation This includes data which relates to social responsibility or anti-money laundering policy Data retained for 10 years after data subjects’ most recent visit. Advertising and use of Cookies We may collect anonymous information about your use of our website (the website’ refers specifically to www.winnersbingo.co.uk, if appropriate using “cookies”, pixel tags and similar functionality. We use cookies for the operation of the website. We also use cookies for our own analytical purposes so that we can improve our customers’ experience. For detailed information on the cookies we use and the purposes for which we use them please see our cookies policy. If you object to cookies or want to delete any cookies that are already stored on your computer, you should follow the instructions for deleting existing cookies and disabling future cookies on your web browser or equivalent software. Further information is available at aboutcookies.org. As part of the website’s operation, and for our own statistical analysis of site traffic, our website automatically logs internet IP addresses. Security We use a number of methods to ensure that all customer information remains confidential. We have developed a comprehensive policy for data protection management which is reviewed and updated as necessary. Complaints Winners Bingo takes the responsibility of holding personal data very seriously and is happy to receive any queries or concerns you may have. If you believe that we have not adhered to this policy or that your data has been handled in a way which you feel is not in accordance with your wishes then you may complain to the Data specialist using the contact details below. The Data Specialist Winners Bingo Guildhall Street Thetford IP24 2DT Email: thetford@winnersbingo.co.uk Tel: 01842 752279 or Winners Bingo Empire Theatre 1 Blackfriars Road Wisbech PE13 1AT Email: wisbech@winnersbingo.co.ukTel: 01945 583532 Alternatively you may contact the Information Commissioners Officer (ICO) directly who are the body responsible for managing data protection compliance in the UK. You can contact the ICO at the following address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF casework@ico.org.uk 0303 123 1113 Contact information Please contact us via the contact details on our website or in writing to: The Data Specialist Winners Bingo Guildhall Street Thetford IP24 2DT Email: thetford@winnersbingo.co.ukTel: 01842 752279 or The Data Specialist Winners Bingo Empire Theatre 1 Blackfriars Road Wisbech PE13 1AT Email: wisbech@winnersbingo.co.ukTel: 01945 583532 Changes to our privacy policy Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you. Please gamble responsibly: http://www.begambleaware.org.uk/ LEGAL Terms & Conditions Privacy Policy Cookies Policy Responsible Gambling Got Questions? we have the answers to help you out. 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