Skip to main navigation HOME ABOUT US INVESTORS CAREERS CONTACT REACH SOLUTIONS REACH PRINTING SERVICES REACH WORK EMPLOYEE DATA PRIVACY NOTICE (UK) EMPLOYEE DATA PRIVACY NOTICE (UK) Introduction This Employee Data Privacy Notice applies to people who work for us or apply to work for us. It explains what personal data we collect and how we use it and provides additional information to comply with our obligations under privacy laws. The primary controllers for our processing of your personal data are Reach plc, Reach Group Shared Services Limited and any other Reach group companies referred to in your contract of employment, some other Reach group companies are also controllers of some of your personal data. This Employee Data Privacy Notice is provided on behalf of each of these controllers. The Group HR Director is responsible for monitoring our compliance with privacy laws in relation to employee data. If you have any questions, believe privacy rights have been violated or are concerned there may have been a breach of privacy laws, policies or procedures please contact dataprotection@reachplc.com [click for more detail] What data do we process? We collect various types of personal data about you including information relating to your personal details, recruitment, screening results, work details, business contact, regulatory and compliance data, pay and benefits, attendance and leave, training and development, performance, disciplinary and grievance and other HR management or business processes, health and safety, working capacity, monitoring data and photographs and other information relating to the administration or management of your employment. [click for more detail - section 2 of long form] We also hold some special category personal data (e.g. health information, race, religion, trade union membership and information relating to criminal records or offences where appropriate). [click for more detail] How does the Company Collect data? Most of your personal data comes from you. We also obtain information from managers, other departments and occasionally from colleagues. Some information will come from third parties (e.g previous employers, regulatory authorities or benefit or other service providers). Information is also collected through your access and use of certain work areas and systems. [click for more detail] What Are the Purposes For Which Data Are Processed And What Legal Basis Applies We hold and use personal data primarily to ensure that those who work for us are suitable and appropriate and to administer and manage your engagement effectively in line with your contract, our policies and procedures and applicable laws. We rely on an appropriate legal basis whenever we process your personal data. Where processing involves special category data we also rely on an additional legal justification. Processing will normally be justified either because (a) it is necessary to comply with our legal obligations (e.g. employment and health and safety laws, anti-discrimination laws, tax laws or regulatory rules); or (b) because it is necessary to enter into or comply with your contract (e.g. provide contractual pay and benefits); or (c) in other cases where the processing is necessary for our legitimate interests (or the legitimate interest of a third party) provided this is not overridden by your rights. The detail of our legitimate interest in particular processing will vary depending on our business purpose. However, in overall terms we have a legitimate interest in attracting and retaining engaged, motivated, high calibre people to work for us; and in securing, defending, managing and developing our business and our people in line with our policies and procedures and in line with our legal and regulatory obligations. Our processing is designed to support these aims. This is important to enable us to deliver our commitments to our clients; to protect our reputation; and to achieve our immediate and longer term business objectives. Processing of special category data will most commonly occur where necessary to carry out your or our obligations and rights in the field of employment, social security and social protection law in line with applicable laws. There are however other grounds we may rely on in some situations. We will only process personal data relating to criminal convictions and offences where authorised by applicable law. [click for more detail] Automated Decision Making And Profiling Details of any automated decision making and profiling we use in recruitment or employment are explained here [click for more detail]. Retention Of Personal Data We keep different types of personal data for different periods depending on the nature of the information and the purposes we need it for. [click for more detail] Disclosures Of Personal Data Basic information in our global directories may be accessible to employees across the Reach group. Other information may be disclosed internally on a need to know basis to appropriate members of management, Human Resources or certain staff in other departments (e.g. finance or IT) where needed for them to perform their role. Appropriate information may also be disclosed to third parties we work with such as our system providers, benefit providers, third party processors or professional service advisers. We may also share information with national or regulatory authorities to comply with our legal and regulatory obligations. [click for more detail] Security Of Data We are committed to protecting the security of your personal data. [click for more detail] International Transfer Of Personal Data As part of an international group of companies with Reach plc as the ultimate parent company, some of your personal data will be accessible or transferred to countries both within and outside of the European Union. This may include internal transfers and transfers to third parties (e.g. service providers or regulators). Where this is the case we ensure safeguards are in place in compliance with applicable laws including standard contractual clauses approved by the European Commission [click for more detail] Your Rights As A Data Subject You have a number of rights in relation to your personal data including the right of access; to ask us to correct inaccurate data; to ask us to restrict or delete data in certain circumstances; to object to particular processing based on legitimate interest grounds; to withdraw consent in the limited circumstances where we may rely on consent; and to complain to the relevant supervisory authority. [click for more detail] Notice Of Changes We will review this Employee Data Privacy Notice from time to time and may change or update it at any time. We will tell you about any changes. We may undertake certain processing of personal data which are subject to additional Employee Data Privacy Notices and will bring these to your attention where they engage. This Employee Data Privacy Notice was last reviewed and updated on [22nd May 2018]. Commissioning Terms Privacy Notice Cookie Notice Pension Scheme Disclosure Notices Employee Data Privacy Notice (UK) Employee Data Privacy Notice (ROI) CCTV Policy Corporate Governance Modern Slavery Statement Shareholder Privacy Notice Copyright © 2021 Reach PLC