City and Borough of SITKA Alaska BUSINESS VISITORS GOVERNMENT DEPARTMENTS FAQS Municipal Clerk Press Releases and Public Service Announcements General Code & Charter Assembly Agendas & Minutes Ordinances & Resolutions Test Link Boards & Commissions Election Information Municipal Records Animal Hearing Board Building Appeals Board Citizen Task Force - City Services, Revenues & Fees City Assembly Employment Relations Board Health Needs and Human Services Investment Committee Local Emergency Planning Committee Parks and Recreation Committee Police and Fire Commission Ports and Harbors Comission Public Comment Submission Form Climate Action Task Force Marijuana Advisory Committee General Information STAFF DIRECTORY Phone Numbers (907) 747-1811 Fax: (907) 747-7403 Emergencies: Dial 911 Location 100 Lincoln St. Suite 306 Sitka, AK 99835 Get Directions Hours Monday - Friday8:00am - 5:00pm Municipal HolidaysClosed Municipal Clerk Home>Groups>Municipal Clerk The Office of the Municipal Clerk provides the professional line between the citizens, the local governing bodies and agencies of government at other levels. The Borough Assembly, the legislative branch of the municipal government, works closely with the Municipal Clerk. The Clerk and her staff administers the Assembly’s offices and serves as a conduit to the Administration, the public, and other agencies for the Assembly The Office of the Municipal Clerk exists to ensure the integrity of municipal governance and to act as the direct link between residents and their local government. The department consists of three primary service divisions: archives and records services, assembly and board and commission services, and election and administrative services. Clerk's Office Office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, with the exception of Municipal holidays. Our physical and mailing address is listed below. 100 Lincoln Street Suite 306 Sitka, AK 99835 (907) 747-1811, phone (907) 747-7403, fax clerk@cityofsitka.org General Mandated Duties of the Municipal Clerk Publish and give notice of meetings to the borough assembly members and the public of the time and place for meetings. Keeps a journal of all borough assembly meetings and makes available for public inspection municipal ordinances, resolutions, rules, regulations, and codes. Prepares agendas and agenda packets as required by the borough assembly. Advises the borough assembly on the appropriate use of parliamentary procedures. Has custody of the official municipal seal and attests (confirms to be genuine) deeds, and other documents, such as ordinances, resolutions, minutes, and contracts, by signing and affixing the municipal seal. Manage municipal records and develop retention schedules and procedures for inventory, storage, and destruction of all municipal records as necessary. Conduct all municipal elections and publishes, posts, and gives notice of elections. The Clerk also prepares petitions and verifies signatures for initiative, referendum, and recall elections. Introduction to Staff The Clerk's Office is staffed by three people who perform a variety of record keeping and Assembly support roles: Sara Peterson, CMC, Municipal Clerk (907) 747-1811 sara.peterson@cityofsitka.org Jess Earnshaw, Deputy Clerk/Records Specialist (907) 747-1826 jessica.earnshaw@cityofsitka.org Holley Dennison, Administrative Coordinator (907) 747-1808 holley.dennison@cityofsitka.org Go to the Municipal Clerk Homepage Address City & Borough of Sitka Alaska 100 Lincoln St. Sitka, AK 99835 Phone: (907) 747-1800 City Staff Directory Follow Us