venuehire@armouries.org.uk 0113 220 1990 Event Spaces Event Types The Team Venue Information Media Gallery & Tours Special offers Asian Weddings Royal Armouries Conference & Events have built a strong reputation for providing an exceptional service for wedding couples who require the very best service in Leeds and indeed Yorkshire. We have put together the following packages based on our experience of what you require. Bespoke packages can be arranged should you desire something extra special. Find out more about Asian weddings at The Royal Armouries View Website Basic Package Function suite hire: The package includes 12hours room hire which includes set up and break down time. There are two timeslots available, additional access can be arranged outside of these times (additional charges apply) Afternoon Reception: 9am – 9pm Evening Reception: 12pm – 12am • Exclusive use of the kitchen for your approved caterer with a kitchen supervisor. • Dedicated function manager to liaise with you and your approved suppliers before and on the day of your event • Hire of round tables and chairs with white linen table cloths & white paper napkins • Hire of our standard table cutlery, crockery and glassware • Standard dance floor • Corkage for you to provide your own soft drinks • All staff required for your event: • Lay-up staff: to set the tables to your requirements • Waiting staff: 1 per 20 guests • Door staff: to greet and direct your guests • Kitchen Porters: to clean the kitchen and our equipment after use • Breakdown staff: to clean the room after your event Deluxe Package Package includes all of the basic package items plus: • Car parking for all guests for the duration of the event in the 24 hour manned, secure, on-site multi storey car park. • Upgrade to White linen napkins • White Linen chair covers with coloured sash of your choice from the list below. • String Chandeliers • LED Uplighters around the room set to the colour of your choice. • Stage platform and star cloth backdrop for entertainers or top table • Red Carpet welcome on arrival • Corkage for you to provide your own alcoholic drinks and bar staff to prepare and serve your drinks Costs All prices include VAT at prevailing rate Royal Armouries Hall New Dock Hall Package Minimum of 250 guests Up to 400 guests Minimum of 400 guests Up to 600 guests Basic £6,880 £8,925 £11,025 £12,875 Deluxe £9,450 £12,600 £14,840 £18,895 What we require from you You use one of our designated caterers and liaise directly with them for menu selection and payment for their services. You are precise with your numbers as we will only have seating for the numbers you confirm Final numbers are given to us 30 days prior to the event Seating plan (if required) sent to us 1 weeks prior to event You liase with your event co-ordinator regularly to ensure they have all the correct details You make payments at the required intervals set out in the event contract. Delay in payment could cause delays in the organising of your event Children are supervised at all times You advise us if you are hiring any external companies i.e. AV, Entertainment, Videographer, Décor etc. for your event as we require their health and safety documents to be received and approved by us a minimum of 7 days prior to the event. Failure to provide suitable health & safety documentation may result in the contractor being refused entry to the venue. As an example, we require: An in-date certificate of Public & Product Liability Insurance Health & safety policy Risk analysis Method statement FR certificates for any material used PAT certificates for electrical appliances You familiarise yourself with our terms and conditions which are available here Additional Information Cancellation In the unlikely event that you need to cancel your event, please note that all payments made are non-refundable and cancellation charges may be incurred dependent upon the time between cancellation and when the event was due to take place. Full cancellation terms can be found here Room Hire charges Both the Basic and the Deluxe package include 12 hours access to the venue, as a general rule this would include 4 hours set up time, 6 hours event time and 2 hours breakdown time. This gives your chosen contractors time to set up and remove any décor you have ordered, and the catering company time to prepare your meal. Should you require additional time for your contractors then an additional room hire charge will apply. Your wedding co-ordinator will be able to give you a full quote, however, as a guideline the charge will be approximately £300 per hour for every hour or part of that you need outside of the 12 hour package allowance. Chair covers and sashes To add white chair covers and a coloured sash to a basic package would incur a £2.50 per person charge. The Deluxe wedding package includes white chair covers and a sash from the below list. Chair bands and colours not listed below can be provided at an additional charge. Organza Sashes Taffeta Sashes Baby pink x 970 Maroon x 1000 Antique gold x 670 Blue x 900 Light ice blue x 600 Ivory x 600 Orange x 450 Teal x 500 Blood red x 900 Maroon x 800 Pyrotechnics, haze, dry ice, smoke machines, glitter cannons The use of pyrotechnics is permitted in NEW DOCK Hall providing we are made aware in advance and all health and safety documents have been received and approved. To enable this to happen we require you to hire 4 fire wardens from us. Their sole job is to ensure the safety of your guests for the duration of the time the effects are being used and for the time it takes for smoke/haze to clear from the room. The use of pyrotechnics is NOT allowed in the Royal Armouries Museum. Event Extras Room Décor White ceiling swagging with cluster lights £2,500.00 6m diameter circular truss with string lights £500.00 Long LED string chandelier £100.00 each (package includes 4) Short LED string chandelier £80.00 each (package includes 12) Décor package (all of the above) £3,700.00 Corkage Both the Basic and the Deluxe package include the facility for you to provide unlimited soft drinks. RAI will provide the glassware, ice & staff to serve. The deluxe package give you the ability to provide unlimited alcoholic drinks, should you wish to add this facility to the basic package this can be done at a cost of £5.00 per person, chargeable on 100% of guests LED lit cocktail bar Package to include:- 2m x 2m LED lit cocktail bar in the colour of your choice Professional cocktail mixologists Cocktail design specific to your ingredients Cocktail shakers, glasses, Ice & straws @ £1,600 inc VAT Chocolate Fountain Package to include:- Chocolate fountain with coloured lit plinth Chocolate (choice of milk, dark, orange, white and cappuccino) Staffing Fruit i.e. Strawberries, grapes Wafers, Marshmallows etc… @ £620 inc VAT Asian Weddings at Royal Armouries Museum and NEW DOCK Hall Welcome to Leeds 2019 Get in Touch If you would like to enquire about booking please use the form below and one of our team will get back to you. Name Company Email Address Contact Number Message Privacy Policy If you would like to be contacted about future offers and special events then please tick the box. In either case, above, we will manage your data in accordance with our Privacy Policy and which sets out your rights in relation to our processing of your personal data. Royal Armouries Conferences and Events. Royal Armouries Museum, Leeds, West Yorkshire, England LS10 1LT 0113 220 1990 venuehire@armouries.org.uk Company Registration No 2114954 | VAT No 466 4777 01 Event Spaces Event Types The Team Venue Information Media Gallery & Tours Contact Privacy Policy Cookie Policy Code of Conduct Royal Armouries Conferences & Events | All Rights Reserved. Privacy Policy | Cookie Policy