Contract Administrator LOCATION: Abingdon, Oxfordshire SECTOR: Business Support JOB TYPE: Permanent SALARY: Up to £22800 per annum + Holiday, Healthcare, Life Insurance CONTACT: Anna-Marie Warren CONTACT EMAIL: AnnaWarren@1ststepsolutions.co.uk JOB REF: 238011_1636361958 PUBLISHED: 17 days ago EXPIRY DATE: 2021-12-08 STARTDATE: ASAP CONSULTANT: Anna-Marie Warren Contract Administrator DBS & Security Clearance will be carried out should you be successful within this role. 1st Step Solutions are currently working with a National Contractor who are looking to recruit a Contract Administrator on a permanent basis in Oxfordshire. Job Purpose: * The Administrator's role is to support the contract by providing an efficient administrative function and facilitating a customer-focused service delivery. Key Responsibilities and Accountabilities: * Run regular reports to ensure compliance with contractual SLAs. * Efficiently deal with Reactive and PPM works, from scheduling of jobs through to invoicing in a timely manner * Proactive planning of PPM and Reactive works to ensure completion within contractual SLAs. * Arranging access to buildings to aid job completion * Requesting call out and arranging subcontractor attendance * Receive any urgent reactive requests from client and notify supervisors/engineers as required. * Accurate data entry of information on Mainsaver Database * Maintaining excellent client relationships, contract and client records * Allocating of works to engineers * Following up on outdated works and works not completed with engineers * Attendance at contract meetings as required to take minutes and distribute. * Operate the "CPA" system to raise purchase orders, timesheet entries and invoice queries in line with company policies * Upload documentation such as invoices, service sheets etc to the client shared network * Check job sheets to ensure accuracy where necessary including labour, materials, and subcontractor costs. * Monitor the shared mailbox to deal with incoming queries and requests as required. * Interact with engineers and subcontractors to help deliver the M&E maintenance contract. * Support other activities as appropriate when business needs require. * Provide holiday/sick cover as needed to ensure business contingency. * Completing mandatory UKAEA and company training as required. Essential * GCSE (or 'O' Level equivalent) passes in Maths and English or recognised equivalent; * Detailed understanding of and experience with System Data Management within a CAFM environment * Understanding of key deliverables of a PPM Programme Experience in use of applications such as Word and Excel * Ability work on own initiative and to prioritise workload * Customer Awareness - responsive to the needs of the customer and aims to deliver customer satisfaction * Adaptable and responsive and open to changing circumstance. APPLY NOW SAVE JOB SHARE JOB CONSULTANT Anna-Marie Warren Consultant – Construction and Building Services AnnaWarren@1ststepsolutions.co.uk 0207 760 7622 SIGN UP FOR JOB ALERTS Create alert Click here to see our T&C's LATEST JOBS Project Administrator / Document Control Boston, Lincolnshire £12.00 - £14.00 per hour Project Administrator/Site Secretary Woking, Surrey Negotiable Project Administrator/PPM Coordinator Abingdon, Oxfordshire Negotiable LATEST BLOGS EU Settlement Scheme Courtney Roye June 08, 2021 Easter Opening Hours and Timesheet Deadlines 2021 Courtney Roye March 26, 2021 International Women's Day 2021 Courtney Roye March 08, 2021 © 2018 1st Step Recruitment. All rights reserved. Recruitment website by Volcanic