WATER SUPPLY Citation, commencement and interpretation 1 1 This Order may be cited as the Water Services Charges (Billing and Collection) (Scotland) Order 2005 and shall come into force on 1st April 2005. 2 In this Order– “the 1992 Act ” means the Local Government Finance Act 1992 ; “the 1992 Regulations ” means the Council Tax (Administration and Enforcement) (Scotland) Regulations 1992 ; “the 2002 Act ” means the Water Industry (Scotland) Act 2002; “charges scheme” means a charges scheme made under section 31 of the 2002 Act for the relevant year; “council tax” has the same meaning as in Part II of the 1992 Act; “dwelling” has the same meaning as in Part II of the 1992 Act; “local authority” means a council constituted under section 2 of the Local Government etc. (Scotland) Act 1994 ; and “area”, in relation to a local authority, means the local government area (within the meaning of that Act) for which the Council is constituted; “the relevant year” means the period of 12 months beginning on 1st April 2005; “Scottish Water” means the body corporate established by section 20(1) of the 2002 Act; “sewerage charges” means charges payable under a charges scheme in respect of the provision of sewerage services to a dwelling in the relevant year; “water charges” means charges payable under a charges scheme in respect of the provision of water supply services to a dwelling in the relevant year; and “water services charges” means sewerage charges and water charges. Duty to demand and recover charges 2 Every local authority shall, as respects water supply and sewerage services provided in the relevant year by Scottish Water in the exercise of its core functions to dwellings within the area of the local authority, demand and recover the charges (other than charges in respect of a supply of water taken by meter) payable for those services under a charges scheme. Payments by local authorities to Scottish Water 3 1 Subject to article 5 below, for the relevant year each local authority shall pay to Scottish Water the sum ascertained in accordance with the following formula:– ( A - B ) × C C + D - ( E × F ) Where– “A” is the total amount paid to the local authority in question as council tax or water services charges for the relevant year by persons liable to pay that tax or those charges; “B” is any amount falling within the definition of A above which has been paid by a person and which– has subsequently been repaid to that person; or has subsequently been credited against a liability of that person to pay an amount which does not fall within that definition; “C” is the total amount payable as water services charges for the relevant year in respect of dwellings in the area of the local authority in question; “D” is the total amount payable as council tax for that relevant year in respect of dwellings in the area of the local authority in question; “E” is the number of dwellings in the area of the local authority in question in respect of which water services charges are payable for the relevant year; and “F” is, in respect of the relevant year, £4.76. 2 For the purpose of the definitions of C and D in paragraph (1) above, an amount is payable as water services charges or council tax if– a it has been demanded by the local authority from a person appearing to that authority to be liable to pay it; and b it– i has been paid; ii remains payable; or iii has been written off by the local authority as irrecoverable. 4 1 Where a local authority is under an obligation to make payment to Scottish Water under article 3 above, it shall, within 14 days of the end of each calendar month in the relevant year, pay to Scottish Water on account of that obligation an amount calculated by reference to the formula referred to in paragraph (2) below as applied at the end of the calendar month in question. 2 The formula referred to in this paragraph is that set out in, or applied by, article 3 above except that, for the purposes of this paragraph, F shall be replaced by– F 12 3 After the date when the last instalment payment under paragraph (1) above falls due, a local authority shall make further instalment payments to Scottish Water on account of such an obligation as is referred to in that paragraph at such intervals as may be agreed between the local authority and Scottish Water or, failing agreement, as may be determined by the Scottish Ministers. 4 This article is subject to article 5 below. Agreements between local authorities and Scottish Water 5 Any obligation imposed on a local authority by article 3(1) or 4 above may be varied by an agreement entered into between that local authority and Scottish Water. Forms and procedures for demanding payment 6 1 Where, at the time of serving on a person any notice demanding council tax for the relevant year in respect of a dwelling, it appears to a local authority that water services charges are payable by that person in respect of that dwelling and have not yet been demanded, it shall include a demand for those charges in that notice. 2 No notice demanding water services charges in respect of a dwelling shall be served prior to service of any notice required to be served in respect of that dwelling and the relevant year under regulation 17(1) of the 1992 Regulations. 3 Prior to service by a local authority of any such notice as is referred to in paragraph (1) above, that authority shall take reasonable steps to ascertain whether water services charges are payable in respect of the dwelling to which the notice relates. 4 Where– a Scottish Water– i begins to provide any water supply and sewerage services to a dwelling on any day in the relevant year subsequent to 1st April; or ii ceases to provide any services to a dwelling on such a day; and b it appears to Scottish Water that as a consequence water charges or sewerage charges begin or, as the case may be, cease, to be payable in respect of that dwelling, Scottish Water shall so advise the local authority within the area of which the dwelling is situated. 7 1 Any notice issued by a local authority which includes a demand for water services charges must, subject to paragraph (2) below, contain the following details:– a the gross amount payable as water charges, prior to application of any such reductions as are referred to in sub-paragraphs (c) and (d) below; b the gross amount payable as sewerage charges, prior to application of any such reductions as are referred to in sub-paragraphs (c) and (d) below; c the amount of any reduction of water service charges as a consequence of the notice relating to a period in respect of which the council tax payable for the dwelling in question is reduced under either or both of– i section 79 of the 1992 Act; and ii the Council Tax (Discount for Unoccupied Dwellings) (Scotland) Regulations 2005 ; d the amount of any reduction of water services charges attributable to the Domestic Water and Sewerage Charges (Reduction) (Scotland) Regulations 2005 ; e the net amount payable as water services charges; and f the name, address and telephone number of the department or unit of the local authority to which enquiries regarding the notice may be directed, together with a note of the hours during which persons may attend at that department or unit with enquiries or during which they may make enquiries by telephone. 2 Where a notice issued by a local authority demands the payment of both water services charges and council tax– a the amount referred to in paragraph (1)(c) above need not be shown on the notice separately from the amount of reduction of council tax attributable to discounts under section 79 of the 1992 Act or the Council Tax (Discount for Unoccupied Dwellings) (Scotland) Regulations 2005; and b the amount referred to in paragraph (1)(e) above need not be shown on the notice separately from the net amount of council tax payable. 8 For the purposes of demanding payments due to a local authority under this Order, regulations 20 to 25 and 27 of, and Schedule 1 to, the 1992 Regulations shall apply in respect of water services charges as those provisions applied in respect of the council water charge for the year beginning on 1st April 1995. Appeals 9 1 A person may appeal to a valuation appeal committee if aggrieved by– a any decision of a local authority that water services charges are payable to it in respect of a dwelling or that that person is a person liable to pay those charges; or b any calculation made by a local authority of an amount which that person is liable to pay to it in respect of water services charges. 2 No appeal may be made under paragraph (1) above unless– a the aggrieved person serves on the local authority a written notice, stating the matter by which and the grounds on which that person is aggrieved; and b one of the conditions mentioned in paragraph (3) below is fulfilled. 3 The conditions are that– a the aggrieved person is notified in writing, by the authority on which that person served the notice, that the authority believes the grievance is not well founded, but the person is still aggrieved; b the aggrieved person is notified in writing, by the authority on which that person served the notice, that steps have been taken to deal with the grievance, but the person is still aggrieved; c the period of two months, beginning with the date of service of the aggrieved person’s notice, has ended without that person being notified under sub-paragraph (a) or (b) above. 10 1 An appeal under article 9 above shall be initiated by serving a written notice of appeal on the local authority. 2 The notice served under paragraph (1) above shall contain the following information:– a the grounds on which the appeal is made; and b the date on which the aggrieved person’s notice under article 9(2)(a) above was served on the local authority. 3 Where a person is aggrieved as mentioned in article 9(1) above, any notice of appeal under paragraph (1) above shall require to be served within 4 months of the date of service by that person of the first notice under article 9(2)(a) above bringing the grievance in question to the attention of the local authority. 4 On the receipt of a notice under paragraph (1) above, the local authority shall transmit it to the secretary of the valuation appeal panel for the area of that authority. 5 Part IV of the Council Tax (Alterations of Lists and Appeals) (Scotland) Regulations 1993 shall apply to appeals under this Order as it applies to appeals under section 81(1) of the 1992 Act. Accounts and records to be kept by local authorities 11 1 Without prejudice to the generality of section 96(1) of the Local Government (Scotland) Act 1973 , a local authority shall keep accounts and records of all transactions under this Order. 2 Accounts and records of any transaction kept by a local authority under paragraph (1) above shall not be disposed of by it until at least 6 years have passed since the end of the financial year in which the transaction occurred. 3 Scottish Water, or any person duly authorised by it, shall have the right to inspect any accounts and records kept under paragraph (1) above by a local authority at such times as may be agreed between Scottish Water and the local authority, and Scottish Water shall be entitled to receive such copies of those accounts and records as it may reasonably require. LEWIS MACDONALD Authorised to sign by the Scottish Ministers St Andrew’s House, Edinburgh 2nd February 2005