Public Procurement, England And Wales PART 1 GENERAL CHAPTER 1 CITATION, COMMENCEMENT, EXTENT, DEFINITIONS AND SUBJECT-MATTER Citation, commencement and extent 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Definitions 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Subject-matter and scope 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contracting authorities 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Utilities 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mixed procurement covering the same activity 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Procurement covering several activities 7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 2 ACTIVITIES Common Provisions 8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Gas and heat 9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Electricity 10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Water 11 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transport services 12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ports and airports 13 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Postal services 14 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Extraction of oil and gas and exploration for, or extraction of, coal or other solid fuels 15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 3 MATERIAL SCOPE SECTION 1 Thresholds Threshold amounts 16 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Review and amendment of certain thresholds 16A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Methods for calculating the estimated value of the procurement 17 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SECTION 2 Excluded contracts and design contests; special provisions for procurement involving defence and security aspects SUB-SECTION 1 Exclusions applicable to all utilities and special exclusions for the water and energy sectors Contracts awarded for the purpose of resale or lease to third parties 18 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contracts and design contests awarded or organised for purposes other than the pursuit of a covered activity or for the pursuit of such an activity outside the United Kingdom 19 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contracts awarded and design contests organised pursuant to international rules 20 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Specific exclusions for service contracts 21 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Service contracts awarded on the basis of an exclusive right 22 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contracts awarded by certain utilities for the purchase of water and for the supply of energy or of fuels for the production of energy 23 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SUB-SECTION 2 Procurement involving defence and security aspects Defence and security 24 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mixed procurement covering the same activity and involving defence or security aspects 25 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Procurement covering several activities and involving defence or security aspects 26 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contracts and design contests involving defence or security aspects which are awarded or organised pursuant to international rules 27 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SUB-SECTION 3 Special relations (cooperation, affiliated undertakings and joint ventures) Contracts between contracting authorities 28 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contracts awarded to an affiliated undertaking 29 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contracts awarded to a joint venture or to a utility forming part of a joint venture 30 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Notification of information 31 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SUB-SECTION 4 Specific situations Research and development services 32 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contracts subject to special arrangements 33 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SUB-SECTION 5 Activities directly exposed to competition and related procedural provisions Activities directly exposed to competition 34 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Procedure for establishing whether regulation 34(2)(b) is applicable 35 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 4 General Principles Principles of procurement 36 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Economic operators 37 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reserved contracts 38 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Confidentiality 39 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rules applicable to communication 40 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Powers to amend regulation 40 40A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nomenclatures 41 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Conflicts of interest 42 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PART 2 RULES APPLICABLE TO CONTRACTS CHAPTER 1 Procedures Conditions relating to international agreements by which the EU is bound, other than the GPA 43 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Conditions relating to the GPA 43A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Conditions relating to international agreements by which the United Kingdom is bound, other than the GPA 43B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Choice of Procedures 44 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Open Procedure 45 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Restricted Procedure 46 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Negotiated Procedure with prior call for competition 47 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Competitive dialogue 48 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Innovation partnership 49 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Use of the negotiated procedure without prior call for competition 50 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 2 Techniques and instruments for electronic and aggregated procurement Framework agreements 51 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dynamic purchasing systems 52 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Electronic auctions 53 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Electronic catalogues 54 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Centralised purchasing activities and central purchasing bodies 55 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Occasional joint procurement 56 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Procurement involving utilities from other member States 57 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 3 Conduct of the procedure SECTION 1 Preparation Preliminary market consultations 58 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Prior involvement of candidates or tenderers 59 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Technical specifications 60 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Labels 61 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Test reports, certification and other means of proof 62 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Communication of technical specifications 63 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Variants 64 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Division of contracts into lots 65 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting time limits 66 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SECTION 2 Publication and transparency Periodic indicative notices 67 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Notices on the existence of a qualification system 68 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contract notices 69 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contract award notices 70 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Publication on the UK e-notification service 71 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Publication otherwise than on the UK e-notification service 72 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Electronic availability of procurement documents 73 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Invitations to candidates 74 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Informing applicants for qualification, candidates and tenderers 75 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SECTION 3 Choice of participants and award of contracts General principles 76 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SUB-SECTION 1 Qualification and qualitative selection Qualification systems 77 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Criteria for qualitative selection 78 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reliance on the capacities of other entities 79 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Use of exclusion grounds and selection criteria provided for under the Public Contracts Regulations 80 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Quality assurance standards and environmental management standards 81 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SUB-SECTION 2 Award of the Contract Contract award criteria 82 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Life-cycle costing 83 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Abnormally low tenders 84 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SECTION 4 Tenders comprising products originating in third countries and relations with those countries Tenders comprising products originating in third countries 85 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 4 Contract performance Conditions for performance of contracts 86 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Subcontracting 87 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Modification of contracts during their term 88 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Termination of contracts 89 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PART 3 PARTICULAR PROCUREMENT REGIMES CHAPTER 1 Social and other specific services Award of contracts for social and other specific services 90 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Publication of notices 91 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Principles of awarding contracts 92 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reserved contracts for certain services 93 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 2 Rules governing design contests Scope of Chapter 2 94 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Notices 95 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rules on the organisation of design contests and the selection of participants and the jury 96 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Decisions of the jury 97 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PART 4 INFORMATION AND DOCUMENTATION Retention of contract copies 98 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Information and documentation requirements 99 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PART 5 REMEDIES CHAPTER 1 FACILITATION OF REMEDIES Scope of Chapter 1 100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Notices of decisions to award a contract or conclude a framework agreement 101 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Standstill period 102 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 2 APPLICATIONS TO THE COURT Interpretation of Chapter 2 103 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Duty owed to economic operators from the United Kingdom and Gibraltar 104 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Duty owed to economic operators from countries with whom the EU has an international agreement, other than the GPA 105 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Duty owed to economic operators from GPA parties 105A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Duty owed to economic operators from countries with whom the United Kingdom has an international agreement, other than the GPA 105B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enforcement of duties through the Court 106 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . General time limits for starting proceedings 107 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Special time limits for seeking a declaration of ineffectiveness 108 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Starting proceedings 109 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contract-making suspended by challenge to award decision 110 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Interim orders 111 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Remedies where the contract has not been entered into 112 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Remedies where the contract has been entered into 113 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Grounds for ineffectiveness 114 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . General interest grounds for not making a declaration of ineffectiveness 115 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The consequences of ineffectiveness 116 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Penalties in addition to, or instead of, ineffectiveness 117 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ineffectiveness etc. in relation to specific contracts based on a framework agreement 118 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Injunctions against the Crown 119 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PART 5A AMENDING THESE REGULATIONS General provisions about regulations under these Regulations 119A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PART A6 PROCESSING OF INVOICES SUBMITTED ELECTRONICALLY Contractual provisions relating to the processing of electronic invoices A120 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PART 6 REVOCATION, MODIFICATION, SAVINGS AND TRANSITIONAL PROVISIONS Interpretation of Part 6 120 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Revocations 121 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transitional provisions and savings where procurement procedure commenced before 18th April 2016 122 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Time limits and the 2006 Regulations: modification of the existing saving of the original provisions 123 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transitory provision prior to commencement of regulation 40(1) to (7) 124 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PART 7 REVIEW Review of these Regulations 125 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .