LOCAL GOVERNMENT PART 1 GENERAL Citation, commencement and application 1 1 These Regulations may be cited as the Local Authorities (Code of Conduct) (Local Determination) Regulations 2003 and shall come into force on 30th June 2003. 2 These Regulations apply to relevant authorities in England and to police authorities in Wales . Interpretation 2 1 In these Regulations— “ the Act ” means the Local Government Act 2000; “Adjudication Panel” means, in respect of a relevant authority in England, the Adjudication Panel for England established under section 75(1) of the Act and, in respect of a police authority in Wales, the Adjudication Panel for Wales established under section 75(2) of the Act; “any other authority concerned” means any authority of which a person was a member at the time the matters complained of occurred; “appeals tribunal” means a tribunal constituted in accordance with Part 3 of these Regulations; “authority” means a relevant authority in England and a police authority in Wales; “an authority’s code of conduct” means a code of conduct adopted by an authority under section 51 of the Act and includes any mandatory provisions of the model code of conduct which apply to the members and co-opted members of an authority pursuant to subsection (5)(b) of that section; “authorities concerned” means the authority of which a person is a member and, where at the time any matter complained of took place that person was a member of another authority, that authority; “the authority concerned” means the authority of which a person is a member; “ethical standards officer” means, subject to paragraph (2), an ethical standards officer appointed under section 57(5)(a) of the Act; “ethical standards officer concerned” means the ethical standards officer who referred any matter under consideration to a monitoring officer or a standards committee; “member”, except where the context otherwise requires, means a member or co-opted member of an authority ; “monitoring officer” means the monitoring officer designated in respect of an authority in accordance with the provisions of section 5 of the Local Government and Housing Act 1989 ; “the parish councils concerned” means the parish council of which a person is a member and, where at the time any matter complained of took place that person was a member of another parish council, that council; “the Standards Board” means the Standards Board for England established under section 57 of the Act ; “standards committee” means the standards committee, or sub-committee of a standards committee, which exercises functions in relation to an authority under sections 54 and 55 of the Act ; 2 Any reference in these Regulations to an ethical standards officer shall, as regards Police Authorities in Wales, be construed as a reference to a Local Commissioner in Wales. Amendment of the Relevant Authorities (Standards Committees) Regulations 2001 3 1 The Relevant Authorities (Standards Committees) Regulations 2001 shall be amended in accordance with the following provisions. 2 For regulation 7(1) there shall be substituted the following provision— 7 1 Subject to paragraphs (2), (3) and (4), Part VA of the 1972 Act shall apply in relation to meetings of a standards committee, or sub-committee of a standards committee, of an authority as it applies to meetings of a principal council. 3 After regulation 7(3) there shall be inserted the following provision— 4 Where a meeting of a standards or a sub-committee of a standards committee is convened to consider a matter referred under the provisions of section 64(2) or 71(2) of the Act the provisions of Schedule 12A of the 1972 Act shall apply with the addition of the following descriptions of exempt information after paragraph 15 of Part I of that Schedule— 16 Information relating to the personal circumstances of any person. 17 Information which is subject to any obligation of confidentiality. 18 Information which relates in any way to matters concerning national security. 19 The deliberations of a standards committee or of a sub-committee of a standards committee established under the provisions of Part III of the Local Government Act 2000 in reaching any finding on a matter referred under the provisions of section 64(2) of 71(2) of the Local Government Act 2000. Modification of section 63 of the Local Government Act 2000 4 1 The provisions of section 63(1) of the Act shall apply in respect of standards committees and appeals tribunals in the performance of any of their functions under these Regulations subject to the modification set out below. 2 Section 63(1) of the Act shall be modified so that after paragraph (a) there is inserted the following paragraph— aa the disclosure is made for the purpose of enabling a standards committee or sub-committee of a standards committee established under this Part to perform any of its functions under this Part or under Regulations made under this Part in connection with the investigation and consideration of an allegation of a breach of an authority’s code of conduct or is made for the purpose of enabling a tribunal drawn from members of the Adjudication Panel to consider any appeal from a finding of such a standards committee or sub-committee in connection with an allegation of a breach of an authority’s code of conduct. PART 2 CONSIDERATION BY STANDARDS COMMITTEES Reports received by a monitoring officer 5 Where a matter is referred to a monitoring officer of an authority under section 64(2) or 71(2) of the Act he shall— a send a copy of any report received from the ethical standards officer who has referred the matter to any member who is the subject of such a report; and b arrange for the standards committee of that authority to meet to consider that report. Hearings by standards committees 6 1 Where a monitoring officer refers to a standards committee a report received from the ethical standards officer under section 64(2) or 71(2) of the Local Government Act 2000 the standards committee shall convene to conduct a hearing in relation to the allegation that the member failed to comply with the authority’s code of conduct or with the code of conduct of any other authority concerned. 2 The standards committee of an authority shall ensure that— a the hearing is conducted having regard to any guidance issued by the Standards Board pursuant to section 57(5) of the Act; b subject to sub-paragraph (c), the hearing is held within the period of three months beginning on the date on which the monitoring officer first received a report pursuant to sections 64(2) or 71(2) of the Act; c the hearing shall not be held until at least 14 days after the date on which the monitoring officer sent the report under the provisions of regulation 5(a) to the member who is to be the subject of the hearing unless the member concerned agrees to the hearing being held earlier; d any member who is the subject of a report being considered by the standards committee is given an opportunity to present evidence in support of his case; and e any member who is the subject of a report being considered by the standards committee is given the opportunity to make representations at the hearing— i either orally or, if he so chooses, in writing; and ii either himself or, if he so chooses, through any representative appointed by him pursuant to paragraph (7). 3 A standards committee may, subject to the provisions of paragraph (2), conduct a hearing using such procedures as it considers appropriate in the circumstances. 4 A standards committee may arrange for the attendance at a hearing of such witnesses as it deems appropriate. 5 Subject to paragraph (6), a member who is the subject of a hearing may arrange for the attendance at that hearing of such witnesses as he wishes. 6 A standards committee may place a limit on the number of witnesses a member may call if it is of the view that the number the member proposes to call is unreasonable. 7 Any member who is the subject of a hearing may be represented by counsel, by a solicitor or, with the prior consent of the standards committee, by any person whom he wishes to represent him. 8 If a member who is the subject of a report to the standards committee fails to attend a hearing of which he has had notice, the standards committee may— a unless it is satisfied that there is sufficient reason for such failure, consider the allegation and make a determination in the absence of the member; or b adjourn the hearing to another date. Findings of standards committees 7 1 Following a hearing held pursuant to regulation 6(1), a standards committee shall make one of the following findings— a that the member who was the subject of the hearing had not failed to comply with the code of conduct of the authority concerned or the code of conduct of any other authority concerned; b that the member who was the subject of the hearing had failed to comply with the code of conduct of the authority concerned or the code of conduct of any other authority concerned but that no action needs to be taken in respect of the matters which were considered by the standards committee; or c that the member who was the subject of the hearing had failed to comply with the code of conduct of the authority concerned or the code of conduct of any other authority concerned and that a sanction under paragraph (2) or (3) should be imposed. 2 If a standards committee makes a finding under paragraph (1)(c) in respect of a person who is no longer a member of any authority in respect of which that standards committee exercises any functions under Part III of the Act, it shall censure that person. 3 If a standards committee makes a finding under paragraph (1)(c) in respect of a member who is a member of an authority in respect of which that standards committee exercises any functions under Part III of the Act, it shall impose any one of, or any combination of, the following sanctions— i censure of that member; ii restriction for a maximum period of three months of that member’s access to the premises of the authority and that member’s use of the resources of the authority, provided that any such restrictions imposed upon the member— aa are reasonable and proportionate to the nature of the breach; and bb do not unduly restrict the member’s ability to perform his functions and duties as a member. iii partial suspension of that member for a maximum period of three months; iv partial suspension of that member for a maximum period of three months or until such time as he submits a written apology or undertakes any training or conciliation specified by the standards committee; v suspension of that member for a maximum period of three months; vi suspension of that member for a maximum period of three months or until such time as he submits a written apology or undertakes any training or conciliation specified by the standards committee. 4 Subject to paragraph (5), any sanction imposed under this regulation shall commence immediately following its imposition by the standards committee. 5 A standards committee may direct that any sanction imposed under paragraphs (3)(ii) to (vi) shall commence on any date within a period of six months after the imposition of that sanction. Notification of findings of standards committees 8 1 A standards committee of an authority shall, as soon as reasonably practicable— a take reasonable steps to give written notice of a finding made under regulation 7 and the reasons for such finding to— i the member who is the subject of that finding; ii the ethical standards officer concerned; iii the standards committee of the authority concerned; iv the standards committee of any other authority concerned; v any parish councils concerned; and vi any person who made an allegation that gave rise to the investigation; and b subject to paragraph (2), arrange for a summary of the finding to be published in one or more newspapers circulating in the area of the authorities concerned. 2 Where the standards committee makes a finding under regulation 7(1)(a), the notice under paragraph (1)(a) shall— a state that the standards committee found that the member who was the subject of the hearing had not failed to comply with the code of conduct of the authority concerned or the code of conduct of any other authority concerned and shall give its reasons for reaching that finding; and b not be published in summary in accordance with paragraph (1)(b), if the member concerned so requests. 3 Where the standards committee makes a finding under regulation 7(1)(b), the notice under paragraph (1)(a) shall— a state that the standards committee found that the member who was the subject of the hearing had failed to comply with the code of conduct of the authority concerned or the code of conduct of any other authority concerned but that no action needs to be taken in respect of that failure; b specify the details of the failure; c give reasons for the decision reached by the standards committee; and d state that the member concerned may apply for permission to appeal against the finding under the provisions of Part 3 of these Regulations. 4 Where the standards committee makes a finding under regulation 7(1)(c), the notice under paragraph (1)(a) shall— a state that the standards committee found that the member who was the subject of the hearing had failed to comply with the code of conduct of the authority concerned or the code of conduct of any other authority concerned; b specify the details of the failure; c give reasons for the decision reached by the standards committee; d specify the sanction imposed in accordance with regulation 7(2) or (3), and e state that the member concerned may apply for permission to appeal against the finding under the provisions of Part 3 of these Regulations. PART 3 APPEALS Notice of appeals 9 1 Where a standards committee of an authority makes a finding under regulation 7(1) the member who is the subject of that finding may, by way of notice in writing given to the president of the Adjudication Panel, seek permission to appeal. 2 Such notice requesting permission to appeal must be received by the president of the Adjudication Panel within 21 days of the member’s receipt of notification of a finding made under regulation 7(1) and must specify— a the reasons for the appeal; and b whether or not that member consents to the appeal being conducted by way of written representations. 3 An application for permisson to appeal shall be decided by the president of the Adjudication Panel or, in his absence, by the deputy president on consideration of the application and, unless the president or the deputy president (as the case may be) considers that special circumstances render a hearing desirable, in the absence of the parties. 4 In reaching his decision as to whether to give permission to appeal against the finding of a standards committee under regulation 7(1)(b) pursuant to paragraph (3) the president, or in his absence the deputy president, shall have regard to whether there is a reasonable prospect of the appeal being successful (either in whole or in part). 5 The president or, in his absence, the deputy president shall, within 21 days of receipt of a notice requesting permission to appeal given in accordance with paragraphs (1) and (2), send notice of the decision made pursuant to paragraph (3) to— a the member who gave notice of appeal; b the ethical standards officer concerned; c the standards committee of the authorities concerned; d any parish councils concerned; and e any person who made an allegation that gave rise to the investigation. 6 If permission is refused the notice given under paragraph (5) shall give the reasons for that decision. Conduct of appeals 10 1 Where permission for an appeal to proceed has been given pursuant to regulation 9 the person sending notice of that decision shall refer that matter to a tribunal (referred to in these Regulations as an “appeals tribunal”) which shall conduct an appeal in accordance with this Part. 2 Where a member does not indicate his consent to an appeal being conducted by written representations in accordance with regulation 9(2)(b), an appeals tribunal shall conduct an appeal hearing. 3 Where an appeal hearing is to be held the member concerned shall be given 21 days notice in writing of the date of the hearing by the appeals tribunal. 4 Where a member indicates his consent to an appeal being conducted by written representations in accordance with regulation 9(2)(b), an appeals tribunal may either— a conduct an appeal hearing; or b conduct the appeal by way of written representations, as the appeals tribunal shall see fit. 5 The member concerned may appear at any hearing before the appeals tribunal in person or may be represented by counsel, a solicitor or, subject to the prior consent of the appeals tribunal, any person whom he desires to represent him. Composition of appeals tribunals 11 1 An appeals tribunal shall consist of not less than three members appointed by the president of the Adjudication Panel (or in his absence the deputy president) from the members of the Adjudication Panel. 2 The president or the deputy president of the Adjudication Panel may be a member of an appeals tribunal. 3 A member of the Adjudication Panel may not at any time be a member of an appeals tribunal drawn from the Panel which is to conduct an appeal on a matter relating to a member of an authority if, within the period of five years ending with that time, the member of the Adjudication Panel has been a member or an officer of any of the authorities concerned or a member of any committee, sub-committee, joint committee or joint sub-committee of any of the authorities concerned. 4 A member of the Adjudication Panel who is directly or indirectly interested in any matter which is, or is likely to be, the subject of an appeal conducted by an appeals tribunal— a must disclose the nature of his interest to the president or deputy president of that Panel; and b may not be a member of an appeals tribunal which conducts an appeal in relation to that matter. 5 An appeals tribunal shall conduct an appeal using such procedures as it considers appropriate in the circumstances. Failure of member to attend appeal hearing 12 1 If a member fails to attend or be represented at an appeal hearing of which he has been duly notified, the appeals tribunal may— a unless it is satisfied that there is sufficient reason for such absence, hear and determine the appeal in that person’s absence, or b adjourn the hearing. 2 Before deciding to determine an appeal in the absence of a member, the appeals tribunal shall consider any representations in writing submitted by that person in response to the notice of hearing and, for the purpose of this paragraph, any reply shall be treated as a representation in writing. Outcome of appeals 13 1 An appeals tribunal which conducts an appeal under this Part must uphold or dismiss the finding or, if it so decides, part of the finding of a standards committee made under regulation 7(1). 2 Where an appeals tribunal upholds the finding, or part of a finding, of a standards committee made under regulation 7(1), it may— a approve any penalty imposed by that committee; b require that committee to impose a penalty under regulation 7(2) or (3); or c require that committee to impose a different penalty under regulation 7(2) or (3) from that already imposed. 3 Where an appeals tribunal dismisses the finding of a standards committee made under regulation 7(1), the decision of that committee (including any sanction imposed) shall cease to have effect from the date of that dismissal. 4 The appeals tribunal must give written notice of its decision to— a the member who is the subject of the decision to which the notice relates; b the ethical standards officer concerned; c the standards committee of the authorities concerned; and d any person who made an allegation that gave rise to the investigation. 5 The appeals tribunal must arrange for a summary of its decision to be published in one or more newspapers circulating in the area of the authorities concerned. 6 A standards committee must comply with any decision of an appeals tribunal of which it is given notice under this regulation. Signed by authority of the Secretary of State Christopher Leslie Parliamentary Under Secretary of State, Office of the Deputy Prime Minister 5th June 2003