PUBLIC HEALTH, SCOTLAND Citation, commencement and interpretation 1 1 These Regulations may be cited as the Nursing Homes Registration (Scotland) Regulations 1988 and shall come into force on 23rd November 1988. 2 In these Regulations, unless the context otherwise requires— a “ the Act ” means the Nursing Homes Registration (Scotland) Act 1938 ; “admitted” means, with reference to a patient, received into the nursing home named in the application on a residential or day-care or out-patient basis, and the phrase “date of admission” shall be construed accordingly; “application” means an application made to the Health Board for registration in accordance with the Act and these Regulations by a person in respect of a named nursing home, and includes an application by a person who is to succeed another as the person registered in respect of that home, and “applicant” shall be construed accordingly; “authorised person” has the meaning assigned to it by regulation 13; “dental practitioner” means a person registered in the dentists register in accordance with the Dentists Act 1984 ; “discharge” means, with reference to a patient who has been received into the nursing home named in the application on a residential or day-care or out-patient basis, termination of care or treatment in or under the auspices of the nursing home, and the phrase “date of discharge” shall be construed accordingly; “fire authority”, in relation to a nursing home, means the authority discharging, in the area in which the home is situated, the function of fire authority under the Fire Services Act 1947 ; “Health Board”, means the Health Board for the area in which the nursing home named in the application is situated; “maternity home” has the meaning assigned to it by section 10(1) of the Act; “medical practitioner” means a fully registered person within the meaning of the Medical Act 1983 ; “nursing home” has the meaning assigned to it by section 10(2) and (3) of the Act , and includes a maternity home; “patient” means a person admitted to the nursing home named in the application for surgical or other medical treatment, but does not include a child born in that home to a patient; “person in charge” has the meaning assigned to it by regulation 12(1); “person registered” means the person registered in accordance with the Act and these Regulations as carrying on the nursing home named in the application; “pharmacist” means a registered pharmaceutical chemist within the meaning of the Pharmacy Act 1954 ; “record” means any book, card, form, tape, X-ray, computerised document, film or note kept in pursuance of the requirements of these Regulations; “qualified nurse” means a person registered in the professional register of nurses, midwives and health visitors maintained by the United Kingdom Central Council for Nursing, Midwifery and Health Visiting under section 10(1) of the Nurses, Midwives and Health Visitors Act 1979 , and to whom section 1(3A) of the Act applies . “register” means an ordered collection of details prepared and maintained in accordance with these Regulations, and may include one or more separate parts; “registered midwife” means a person registered in Part X in the professional register of nurses, midwives and health visitors maintained by the United Kingdom Central Council for Nursing, Midwifery and Health Visiting under section 10(1) of the Nurses, Midwives and Health Visitors Act 1979; “treatment” means surgical or other medical treatment. a reference to a numbered regulation or Schedule is to the regulation in or Schedule to these Regulations bearing that number, and a reference in a regulation or Schedule to a numbered paragraph is to the paragraph in that regulation or Schedule bearing that number. Registration and continuation of registration 2 1 An application shall be made to the Health Board in a form which corresponds to that prescribed in Schedule 1. 2 The person registered shall, if he wishes to continue to be registered in respect of the named nursing home, apply annually in writing to the Health Board for continuation of that registration, but shall not be required to comply with paragraph (1) in so doing. 3 The continuation of registration shall be dependent on the Health Board’s being satisfied that the person registered has complied, or is continuing to comply, as the case may be, with the conditions of his registration specified in the certificate of registration, and with the provisions of these Regulations. 4 It shall be competent for the Health Board at the time of application for continuation of registration also to consider and grant an application for variation of a condition described in section 1(3D) or (3E) of the Act and specified in the existing certificate of registration. 5 A certificate of registration shall be valid for one year from the date of grant of the application, or the date of continuation of registration, as the case may be, unless earlier cancelled. Death of person registered 3 1 Where the person registered dies, the person in charge or as appropriate the person deputising for the person in charge or the registered person shall notify the General Manager of the Health Board in writing of the death within 5 days of the death. 2 Where the person registered dies, his registration shall be deemed not to have lapsed thereby if the Health Board, as soon as practicable after the said death, transfer to a person whom the said Board have reason to believe is suitable for the purpose, registration under the Act, in order that the said person may carry on the nursing home, but such transfer shall be valid only for a period of 60 days from the date of notification in accordance with paragraph (1) of the death of the person registered. 3 During the period of 60 days referred to in paragraph (2) an application for registration may be made, and in that event the said transfer of registration shall continue until such time as— a either the Health Board refuse the application and the relevant period for lodging an appeal has expired, or if an appeal has been lodged then it has been finally dealt with; or b the Health Board grant the application. 4 Where the person registered dies and paragraph (2) is not implemented, then his registration shall be deemed to have lapsed at the date of his death. Fees 4 1 The different fees (in this regulation referred to as “appropriate prescribed fees”) described in column 2 of Schedule 2 shall be payable to the Health Board in respect of the different applications to which they respectively refer, and which are described in column 1 of the said Schedule. 2 The appropriate prescribed fee shall be submitted to the Health Board with the particular written application described in column 1 of the said Schedule. 3 Except as otherwise provided for in regulation 17, the appropriate prescribed fee shall be payable in respect of every particular written application described in column 1 of the said Schedule made on or after the date of the coming into force of these Regulations. 4 Where an application for continuation of registration is considered together with an application for variation of a condition of registration as is provided for in regulation 2(4), the appropriate prescribed fee is payable in respect of each of those two applications. Register of patients 5 1 Subject to paragraph (4), the person registered shall maintain or cause to be maintained a register of all patients past and present. 2 The register referred to in paragraph (1) shall, in respect of each patient, include from date of admission to date of discharge, the following particulars:— a the name, address, date of birth, marital status and religious denomination of the patient; b the name, address and telephone number, if any, of the patient’s next of kin, and of any person authorised by the patient to act on his behalf; c the name, address and telephone number of the patient’s general medical practitioner; d the date on which the patient is admitted to the nursing home; e the date on which the patient is discharged from the nursing home; f if the patient is discharged to hospital, the date of and reasons for that discharge, and the name of the hospital concerned; g if the patient dies in the nursing home, the date, time and cause of death and the name of the medical practitioner who certifies the cause of death. 3 In the case of a nursing home which is a maternity home, the register maintained under paragraphs (1) and (2) shall also include, in respect of each maternity patient, the following particulars:— a the date and time at which the patient was delivered in the nursing home of a child or children, the number of children to whom the patient gave birth at that confinement, their sex, whether born alive or still-born, and whether born prematurely; b the name and qualifications of the person who delivered the child or children detailed at paragraph (3)(a); c the date and time of any miscarriage occurring in the nursing home; d the date on which any child born in the nursing home to the patient left that home and the name of that child; and in the event that the child left otherwise than to the custody or care of a parent, guardian or relative, then the name and address of the person having such custody or care; e if any child born in the nursing home to the patient died in that home, the name of that child and the date and time of death. 4 The register shall be maintained in pursuance of this regulation with respect to each patient, and be retained at the nursing home by the person currently registered for a minimum period of 3 years from the date of the last entry in that register in respect of that patient. Register of surgical operations 6 1 Subject to paragraph (3), the person registered shall maintain or cause to be maintained a register of every surgical operation performed at the nursing home. 2 The register referred to in paragraph (1) shall include— a the name of the patient, or of the child born in the home to a patient, where that patient or child undergoes a surgical operation in the home; b the name of the medical practitioner or dental practitioner who performed the operation; and c the name of any anaesthetist in attendance. 3 The register maintained in pursuance of this regulation shall be retained at the nursing home by the person currently registered for a minimum period of 3 years from the date of the last entry in that register. Registers of staff and other persons providing professional services 7 1 Subject to paragraph (4), the person registered shall maintain or cause to be maintained a register of— a all members of staff employed at the nursing home; b all medical practitioners who— i are resident at the home, and ii provide professional services to patients; and c all dental practitioners and pharmacists who provide such services to patients. 2 The register referred to in paragraph (1) shall— a with respect to each person entered include the name, date of birth, home address, and dates of employment (both of commencement and termination) in, and details of position in, the home; and b with respect to every member of the nursing staff, and every practitioner or pharmacist, include details of his qualifications and current professional registration. 3 Subject to paragraph (4) the person registered shall also maintain or cause to be maintained a register of visiting medical practitioners responsible for the care of any patients in the nursing home, which register shall, with respect to each practitioner, disclose— a his full name and business address; b his qualifications and current registration; and c the names of the patients past and present in the home who have been or are currently in his care. 4 The registers shall be maintained in pursuance of this regulation with respect to each member of staff, said practitioner or pharmacist recorded in it, and be retained at the nursing home by the person currently registered for a minimum period of 3 years from the date of the last entry in that register in respect of that person. Medical record of each patient 8 1 The person registered shall maintain or cause to be maintained in respect of each patient from date of admission to date of discharge a self-contained medical record which shall include the following particulars— a the patient’s name, address, date of birth and date of admission; b an informative daily statement of the patient’s health and condition; c a note of every medical or surgical investigation, and of every surgical operation carried out in or under the auspices of the nursing home between the said dates; and d a note of every course of treatment administered to the patient in or under the auspices of the nursing home between the said dates, including treatment prescribed by a medical or dental practitioner. 2 In the case of a maternity home, the record maintained under paragraph (1) in respect of a maternity patient shall include a record in respect of every child born in the home to that patient, and such record shall include the following particulars of every child:— a the name and date of birth; b the weight and condition at birth; c an informative daily statement of health and condition; and d details of every paediatric examination carried out in or under the auspices of the nursing home which involves any of the following procedures:— i examination for congenital abnormalities including congenital dislocation of the hip; ii measurement of the circumference of the head; iii measurement of length; iv screening for phenylketonuria and neonatal hypothyroidism. 3 Every record maintained in pursuance of this regulation shall be subject to the provisions of regulation 13(3), and shall be retained at the nursing home by the person currently registered for a minimum period of 3 years from the date of death or discharge of the patient. Fire safety and equipment maintenance records 9 1 The person registered shall maintain or cause to be maintained a record of— a every fire practice which take place at the nursing home; b every fire alarm test carried out at the nursing home together with the result of that test, and all defects in procedure or equipment or conditions found as a result of every such test; c action taken to remedy any of the said defects, and dates of completion of works resulting from such action; and d the procedures to be followed in the event of fire. 2 The person registered shall maintain or cause to be maintained with respect to medical, surgical, nursing, fire and safety equipment in the nursing home such record, as is reasonable or appropriate in the circumstances, of dates of acquisition and of disposal of, condition at acquisition of, and dates of maintenance checks and the nature of repairs carried out on, such equipment. 3 Each of the records maintained in pursuance of paragraph (1) or (2) of this regulation shall be retained at the nursing home by the person currently registered for a minimum period of 3 years from the date of the last entry in it. Transfer of registers and records 10 Where the person registered— a dies; b does not intend to continue his registration beyond the date of expiry of the certificate of registration; c fails to have his application for renewal of registration granted; d makes late application for continuation of registration; or e has his certificate of registration cancelled, the registers and records he has maintained, or caused to be maintained in accordance with these Regulations shall be dealt with as the Health Board may decide. Notices concerning death 11 1 Where a patient, or a child born in the nursing home to a patient, dies in the nursing home, the person registered shall send, or cause to be sent, to the Health Board, a notice of such death not later than 24 hours after the death occurs. 2 Such notice shall state— a the name, address and date of birth of the deceased; b the date and hour of death; c the circumstances of death; and d to the best of the knowledge of the registered person, the cause of death. 3 For the purposes of paragraph (1) of this regulation, no account shall be taken of any part of a period of 24 hours which falls on a Saturday, Sunday, Christmas Day, New Year’s Day, Good Friday, national or local public holiday, or Bank Holiday within the meaning of the Banking and Financial Dealings Act 1971 . 4 Any notice given in accordance with this regulation to the Health Board shall be in writing, marked “In Confidence”, and be delivered by hand or sent by recorded delivery to the General Manager at the headquarters of the Health Board. Notices concerning person in charge 12 1 The person registered may confer, but only upon an individual who must be either a medical practitioner or a qualified nurse, or in the case of a maternity home either a medical practitioner or a registered midwife and qualified nurse, responsibility for the overall day-to-day running of the nursing home, and in such circumstances, for the purposes of the Act and these Regulations, that individual is with respect to the nursing home known as the “person in charge”. 2 The person registered shall advise the Health Board in writing of the name, address, age and professional qualifications of the person in charge, and provide details of the hours of daily duty of that person, together with similar personal details and hours of duty of any person who would, where necessary, deputise— a for the person in charge; b where no person in charge has been appointed, for the person registered. 3 The person registered shall within 72 hours of his learning of any change in any of the particulars previously given to the Health Board in accordance with paragraph (2) advise the Health Board in writing of that change. 4 For the purposes of paragraph (3), the provisions of regulation 11(3) shall apply. Powers of entry, inspection and production of documents 13 1 Any individual, who in the opinion of the Health Board is suitably qualified to undertake any inspection with which this and the succeeding regulation are concerned, may be authorised by name and in writing by the Health Board to act in accordance with these Regulations, and the expression “authorised person” shall be construed accordingly. 2 Subject to paragraph (3), an authorised person, on producing, if asked to do so, his document of authorisation— a may, at all reasonable times, enter and inspect any premises which are used, or which he reasonably believes are used, for the purposes of a nursing home; b may, in respect of a nursing home registered in accordance with the Act, require the person registered to produce any register or record required in terms of these Regulations to be maintained, and may inspect any such register or record. 3 Nothing in this regulation shall enable an authorised person, other than a medical practitioner employed by the Health Board, to inspect any medical record relating to a patient in a nursing home or in premises believed to be used as such. Frequency of inspection 14 A Health Board shall cause— a every nursing home registered in accordance with the Act, and b the registers and records required in terms of these Regulations to be prepared and maintained there, to be inspected by an authorised person on such occasions and at such intervals as the Board may decide, but in any case not less than twice in every period of 12 months from the date of grant of the application for registration, or from the date of continuation of registration, as the case may be. Provision of facilities and services 15 1 In respect of a nursing home which is registered in accordance with the Act, the facilities provided, precautions taken and arrangements made, all as described in this regulation, shall be of a standard which the Health Board reasonably considers to be sufficient and suitable in the circumstances of the particular nursing home, which standard shall be maintained for so long as the registration remains in force. 2 The person registered shall, having regard to the size of the nursing home and the number, sex, age range and condition of the patients, provide or make, as the case may be, to an adequate standard or level or number the following:— a professional, technical, ancillary and other supporting staff; b accommodation and space for each patient in the home, including, where appropriate, day-room facilities separate from sleeping accommodation; c furniture, bedding, curtains, and where necessary suitable screens and floor covering in rooms occupied or used by patients; d treatment facilities and medical, surgical and nursing equipment; e fire fighting equipment; f wash basins and baths or showers supplying hot and cold water, and water closets and sluicing facilities; g light, heating and ventilation in all parts of the home occupied or used by patients; h means of escape in the event of fire; i fire drills and practices so that the staff and, so far as practicable, the patients in the home know the procedures to be followed in the case of fire; j permanently displayed notices explaining procedures in the event of fire; k kitchen equipment, crockery, cutlery and facilities for the preparation and storage of food; l supplies of suitable food for every patient; m arrangements for the storage and regular laundering of soiled and dirty linen; n arrangements for the disposal of swabs, soiled dressings, instruments and similar substances and materials; o arrangements for the provision of medical and dental services for any patient in the home, whether under Part II of the National Health Service (Scotland) Act 1978 , or otherwise; p arrangements for the recording, safe keeping, handling and disposal of drugs; q arrangements for the prevention of infection, toxic conditions, or spread of infection at the home and the provision of adequate sterilising procedures in operating theatres; r arrangements, where appropriate, for the training or occupation, and recreation of patients, and play and education facilities for child patients; s facilities for any patient to receive visitors, or be interviewed, in private. 3 The person registered shall, having regard to the size of the nursing home and the number, sex, age range and condition of the patients in the nursing home— a take precautions— i against the risk of fire, ii against the risk of accident; b make adequate arrangements for detecting, containing and extinguishing fire, for the giving of warnings and for the evacuation of patients and staff in the event of fire. 4 The person registered shall— a keep all parts of the home occupied or used by patients in good structural repair, clean and reasonably decorated; b provide suitable storage of medical gas cylinders and highly flamable materials; c provide for the home to be connected to a public telephone service; d where the home is a maternity home, and in any home in which surgical operations are undertaken or life support systems used, provide such electrical supply as would be needed to safeguard the lives of the patients during interruption of public supply; e ensure that arrangements for dealing with medical emergencies of patients, including children born in the home to patients, are agreed with the Health Board and are brought to the attention of members of the nursing home staff; f at such times as may be agreed with the fire authority, consult that authority on fire precautions in the home; g be responsible for the day-to-day running of the home and make adequate arrangements for its running on occasions when he is absent from the home, or, where there is a person in charge of the home, make or cause to have made adequate arrangements for the running when the person in charge is absent from the home; h inform the Health Board in writing of proposed absences of periods of more than 4 weeks of himself where he is responsible for the day-to-day running of the home, or of the person in charge. Transitional provisions 16 1 Where at the date of the coming into force of these Regulations a person is registered in accordance with the Act in respect of a named nursing home, that person shall, if he wishes to continue to be registered to carry on that home, within 90 days of the said date make application for registration in accordance with regulation 2(1). 2 An applicant to whom paragraph (1) applies shall submit with the particular written application the prescribed fee exigible in respect of an application for continuation of registration. 3 An applicant who makes an application in accordance with paragraph (1) shall continue to be registered in accordance with the Act until such time as either— a the Health Board refuse the application and the relevant period for lodging an appeal has expired, or if an appeal has been lodged then it has been finally dealt with; or b the Health Board grant the application. 4 A person who at the date of the coming into force of these Regulations is registered in accordance with the Act but who does not make an application for registration as provided for in paragraph (1) above, shall at the expiry of the ninetieth day from that date cease to be registered in accordance with the Act. 5 From the date of grant of an application made in accordance with paragraph (1), the person registered shall be obliged to comply with the provisions of these Regulations. 6 Where at the date of coming into force of these Regulations, a person has applied to be registered in accordance with the Act but the application has not been either granted or refused, the application shall be treated as if it had been made in accordance with regulation 2(1) but the prescribed fee exigible under these Regulations in respect of an application for registration shall not be payable. Revocations 17 The Regulations specified in the Schedule 3 are hereby revoked. Michael B Forsyth Parliamentary Under Secretary of State, St Andrew’s House, Edinburgh, Scottish Office 25th October 1988