EDUCATION, ENGLAND Citation and commencement 1 These Regulations may be cited as the Education (Pupil Information) (England) (Amendment) Regulations 2002 and shall come into force on 19th July 2002. Amendment 2 The Education (Pupil Information) (England) Regulations 2000 shall be amended in accordance with the following provisions of these Regulations. 3 In regulation 2 (Interpretation)— a the definitions of “common transfer form” and “stage of SEN ” shall be omitted; b after the definition of “curricular record” there shall be inserted the following— “Departmental number” means a reference number unique to each establishment and allocated by use of a formula determined by the Department of Education and Skills; ; c in the definition of “NC tasks” the word “State” shall be replaced with “Stage”; and d after the definition of “teacher assessment” there shall be inserted the following— “unauthorised absence” means any absence from the school for which leave has not been granted by a person authorised in that behalf by the governing body of the school; . 4 For Regulation 10 (Transfer of information when a pupil changes school) the following regulation shall be substituted— 10 1 In this regulation “common transfer information” means— a as respects pupils in the first key stage, the information in Part 1 of Schedule 5; b as respects pupils in the second key stage, the information in Part 2 of Schedule 5; c as respects pupils in the third key stage, the information in Part 3 of Schedule 5; and d as respects pupils in the fourth key stage or over compulsory school age, the information in Part 4 of Schedule 5. 2 Where this regulation requires information to be transferred in machine readable form, that requirement may be met by transferring the information— a by electronic mail; b by floppy disk; c through an intranet provided for that purpose by or on behalf of a local authority, and for the purposes of this regulation an intranet means a closed network that can only be accessed— i by the local education authority, ii by or on behalf of a governing body of a school within that authority, iii by a teacher at a school within that authority; or d through an internet website or other facility provided for that purpose by or on behalf of the Department for Education and Skills. 3 Subject to paragraph (8), when a pupil ceases to be registered at a maintained school (the “old school”) and becomes a registered pupil at another school (the “new school”), the pupil’s common transfer information and educational record shall be transferred to the head teacher of the new school no later than fifteen school days after the day on which the pupil ceases to be registered at the old school. 4 The information and record referred to in paragraph (3) shall be transferred by the head teacher of the old school or, where this has been agreed between that head teacher and the local education authority, that authority. 5 The common transfer information shall be transferred in machine readable form unless the old school does not have the technological capability to transfer, or the new school does not have the technological capability to receive, that information, in which case it may be sent in paper form. 6 The educational record may be transferred in machine readable form or in paper form or in a combination of both forms. 7 The requirements in paragraphs (3) and (4) of this regulation shall not apply where it is not reasonably practicable for the head teacher of the old school to ascertain the pupil’s new school. 8 Where a pupil has been registered at a maintained school for less than four weeks, it shall be sufficient compliance for the purposes of paragraphs (3) and (4) if the head teacher of that school or, where applicable, the local education authority transfers such information and record as he has received under this regulation from the school at which the pupil was previously registered in the form in which it was received by him. 9 For the purposes of paragraph (8), the reference in paragraph (3) to “fifteen school days” shall be a reference to the number of days after the day on which the pupil ceases to be registered at the school in question or to the number of days after the information and record have been received by the head teacher of that school, whichever is the later. 10 If the head teacher of a pupil’s old school receives a request from the head teacher of the school at which the pupil is currently a registered pupil, either for the common transfer information relating to the time when the pupil left the old school or for any educational record relating to that pupil in the old school’s possession, he shall provide it within fifteen school days of receiving the request. . 5 In sub-paragraph (4) of paragraph 5 of Schedule 1 the words after “unauthorised absences” shall be omitted. 6 For Schedule 5, there shall be substituted the Schedule set out in the Schedule to these Regulations. David Miliband Minister of State, Department for Education and Skills 28th June 2002