LOCAL GOVERNMENT, ENGLAND AND WALES Citation and commencement 1 These Regulations may be cited as the Local Authorities (Direct Labour Organisations) (Competition) (Wales) Regulations 1997 and shall come into force on 17th April 1997. Interpretation 2 1 In these Regulations, except where the context otherwise requires— “ the Act ” means the Local Government, Planning and Land Act 1980; “contractual highway work” means general highway works carried out by a local authority by placing a contract for the doing of the work by another person (either directly or, in whole or in part, through sub-contractors) which provides, or provides principally, for the carrying out of general highway works, the value of which does not exceed £25,000; “emergency work” means work of any description, the necessity for which could not reasonably have been foreseen by the local authority concerned and which is— required to avert, alleviate or eradicate in their area, or any part of it, the effects or potential effects of any emergency or disaster which involves or is likely to involve risk of serious damage to or destruction of property or risk of injury or danger to health or life; required to be put in hand as a matter of urgency within 48 hours of the emergency or disaster occurring; and not work on a scale or of a nature normally undertaken by that local authority; “estimated cost”, in relation to a job, means the aggregate of the amounts which a local authority will credit to their DLO revenue account in respect of the carrying out of all the items of construction or maintenance work comprised in that job— so far as such amounts will fall to be determined in accordance with a written statement prepared in compliance with section 9(2)(a) of the Act , as so determined; and so far as such amounts will fall to be determined in accordance with a method specified in a written statement prepared in accordance with section 9(2)(b) of the Act, as estimated in accordance with that method; “general highway works” has the meaning given to it in section 10(3) of the Act ; “job” means all the functional work which can reasonably be carried out most economically and efficiently under one arrangement; “local authority” means an authority to which these Regulations apply by virtue of regulation 3; “relevant highway work” means general highway works comprised in a works contract which provides, or provides principally, for, or in a job which consists, or consists principally, of general highway works and for which the value of the contract or the estimated cost of the job does not exceed £25,000; “works of maintenance” means works of maintenance within the meaning of the Local Authorities (Goods and Services) Act 1970 not being general highway works or the maintenance of a sewer; and “works of new construction” means building or civil engineering works of any description not being general highway works, the construction or maintenance of a sewer or works of maintenance. 2 Subject to paragraph (3) below, in ascertaining (for the purposes of these Regulations) the description of work for which a contract principally provides, or of which a job principally consists, regard shall be had only to— a the value of the contract so far as it is attributable to works of each description mentioned in paragraphs (a) to (d) of regulation 4 and comprised in the contract, or b the estimated cost of the job so far as it is attributable to works of each description mentioned in paragraphs (a) to (d) of regulation 4 and comprised in the job, and if works of two or more descriptions mentioned in paragraphs (a) to (d) of regulation 4 have the same value or estimated cost (and no other such works exceed that value or cost) the contract or, as the case may be, job shall be treated as providing principally for works of each of those descriptions. 3 In ascertaining for the purposes of paragraph (2) or regulation 7 or 9 the description of work for which a contract principally provides, or of which a job principally consists, no regard shall be had to the value of the contract or the estimated cost of the job so far as in either case it is attributable to the construction or maintenance of a sewer. Application 3 1 These Regulations apply to local authorities in Wales 2 These Regulations apply to— a a works contract entered into on or after 1st October 1997; and b functional work to be carried out on or after that date. Prescribed amount for works contracts 4 Subject to regulation 8, for the purposes of section 7(1)(a) of the Act (prescribed amounts for certain works contracts) the following amounts are prescribed for works contracts of the following descriptions, namely, for a contract which provides, or provides principally, for the carrying out of— a general highway works, £25,000; b the construction or maintenance of a sewer, £50,000; c works of new construction, £50,000; d works of maintenance, £10,000. Treatment of certain works contracts as a single contract 5 For the purposes of determining whether the value of a works contract exceeds the amount prescribed by regulation 4, the value of any other contract made within the preceding six months by the local authority in question for work of the same or similar description on the same site or surface or on an adjacent site or surface shall be treated as forming part of the value of that contract. Requirement to tender for certain works contracts 6 Subject to regulation 8, the following condition is prescribed for the purposes of section 7(1)(b) of the Act (conditions to be complied with in the case of works contracts whose value is equal to or less than the prescribed amount) in relation to a works contract to which this regulation applies, namely, that the contract is entered into as the result of acceptance of a tender within the meaning of section 7(3) of the Act Application of Regulation 6 7 1 Regulation 6 applies— a to any works contract of a value which does not exceed £25,000 providing, or providing principally, for the carrying out of general highway works if the value of the contract together with the value of all relevant highway work previously undertaken by the local authority otherwise than in accordance with section 7 of the Act or the conditions mentioned in section 9(3)(a) of the Act in the same financial year exceeds the relevant limit; b to any works contract of a value which does not exceed £50,000 providing, or providing principally, for the carrying out of works of new construction; c to any works contract of a value which does not exceed £10,000 providing, or providing principally, for the carrying out of works of maintenance. 2 For the purpose of paragraph (1)(a), the relevant limit is forty per cent. of the aggregate value of all relevant highway work undertaken and all contractual highway work carried out by the authority in the immediately preceding financial year. Exempted works contracts 8 1 Section 7(1) of the Act shall not apply to works contracts of any of the following descriptions— a a contract for the carrying out of emergency work; b a contract for the gritting of, or the clearing of snow from, highways; or c a contract which satisfies each of the following conditions— i it is a contract for the carrying out of works of new construction, general highway works or for the construction of a sewer; ii it is a further contract the value of which does not exceed by more than ten per cent. the value of a former contract of a similar description awarded to the local authority at any time in the immediately preceding period of 12 months and in relation to which the value of each of the separate items of work comprised and priced in the contract does not exceed by more than ten per cent. the value of each corresponding separate item of work (if any) comprised and priced in the former contract; and iii the work comprised in the contract is to be carried out on the same site or surface as the work comprised in the former contract or on sites or surfaces adjacent to those on which the work comprised in the former contract has been or is to be carried out. 2 For the purposes of this regulation a contract is a former contract if, and only if— a it was made as the result of an invitation to tender which was extended to at least three other persons who were not, or included at least three other persons who were not, local authorities or development bodies for the purposes of Part III of the Act ; b the local authority in question submitted the lowest tender following that invitation; and c it has not been renewed (either by extension or the making of a new contract for work of a similar description) unless the invitation to tender, as a result of which it was awarded, specifically referred to the award to the successful contractor of one or more further contracts. Regulated functional work 9 1 Subject to regulation 10, a local authority may not, unless they have first complied with the conditions mentioned in section 9(3)(a) of the Act , as well as with those in section 9(2), undertake functional work of any of the following descriptions— a a job consisting, or consisting principally, of general highway works where the estimated cost of the job exceeds £25,000; b a job consisting, or consisting principally of general highway works where the estimated cost of the job does not exceed £25,000 if the estimated cost of the job together with the aggregate value of all relevant highway work previously undertaken by the local authority in question otherwise than in accordance with section 7 of the Act or the conditions mentioned in section 9(3)(a) of the Act in the same financial year exceeds the relevant limit; c a job consisting, or consisting principally, of the construction or maintenance of a sewer where the estimated cost of the job exceeds £50,000; d a job consisting, or consisting principally, of works of new construction; e a job consisting, or consisting principally, of works of maintenance; 2 For the purposes of paragraph (1)(b) the relevant limit is forty per cent. of the aggregate value of all relevant highway work undertaken and all contractual highway work carried out by that authority in the immediately preceding financial year. Exempted functional work 10 1 Regulation 9 shall not apply to functional work of the following descriptions:— a emergency work; b the gritting of, or the clearing of snow from, highways; c work undertaken for the purposes of a Crown Court; and d work comprising a job which satisfies each of the following conditions— i it is a job for the carrying out of works of new construction, general highway works or for the construction of a sewer; ii it is a further job the estimated cost of which does not exceed by more than ten per cent. the estimated cost of a former job of a similar description undertaken by the local authority in question in the immediately preceding 12 months and in relation to which the estimated cost of each separate item of work comprised and priced in the job does not exceed by more than ten per cent. the estimated cost of each corresponding item of work (if any) comprised and priced in the former job; and iii the work comprised in the job is to be carried out on the same site or surface as the work comprised in the former job or on sites or surfaces adjacent to those on which the work comprised in the former job has been or is to be carried out. 2 For the purposes of this regulation a job is a former job if, and only if— a it was undertaken following an invitation to tender which was extended to at least three other persons who were not, or included at least three other persons who were not, local authorities or development bodies for the purposes of Part III of the Act; b the estimated cost of the job submitted by the local authority in question was lower than the lowest tender submitted following that invitation; and c the job has not been renewed (either by extension of time or the undertaking of a new job of a similar description) unless the invitation to tender following which it was undertaken specifically referred to the award to the successful tenderer of one or more further contracts. Conditional functional work 11 1 Subject to paragraph (3) below, a local authority shall not, unless they have first complied with the conditions specified in paragraph (2) below, as well as with the terms of section 9(2) of the Act, undertake functional work which is— a the gritting of, or the clearing of snow from, highways; or b a job consisting or consisting principally of general highway works where— i the estimated cost of the job does not exceed £25,000; and ii the job is not within regulation 9(1)(b) above. 2 The conditions mentioned in paragraph (1) above are— a that the authority shall be satisfied that the amount for the functional work in question to be credited in terms of the written statement required by section 9(2) of the Act is reasonable, having regard to any previous estimate of the cost of the work made by the authority and their knowledge of how much it would be likely to cost for a person other than the authority to carry out the work; and b that the authority shall put on public display at their principal office a notice summarising the contents of the statement required by section 9(2) of the Act in respect of the functional work in question. 3 Paragraph (1) above shall not apply to functional work which the authority are undertaking after complying with the conditions mentioned in section 9(3)(a) of the Act. Disapplication 12 The Local Government, Planning and Land Act 1980 (Competition) (Wales) Regulations 1994 shall not apply to any works contract or functional work to which these Regulations apply. Signed by authority of the Secretary of State for Wales Gwilym Jones Parliamentary Under Secretary of State, Welsh Office 20th March 1997