Housing, England PART 1 General Provisions Citation, commencement and application 1 1 These Regulations may be cited as the Housing (Right to Transfer from a Local Authority Landlord) (England) Regulations 2013. 2 These Regulations shall come into force on 5th December 2013 and apply in relation to England only. Interpretation 2 In these Regulations— “authority” means the local housing authority on which a proposal notice is served; “house” includes— part of a house; land let together with a house; and land held for a purpose related to a house; “interested parties” means— any organisation which has entered into a management agreement with the authority under section 27 of the Housing Act 1985 which relates to the houses specified in a proposal notice; and in a case in which the houses specified in the proposal notice are not located in the area of the authority, the local authority in whose area the houses are located; “introductory tenant” means a tenant with an introductory tenancy granted under section 124 of the Housing Act 1996 ; “ PRP ” means a private registered provider of social housing ; “tenant” means a person who holds a secure tenancy (within the meaning of section 79 of the Housing Act 1985), or other tenancy of a house from an authority; and “tenant group” means a group of persons which meets the conditions contained in regulation 4. Guidance 3 Authorities must, when complying with the requirements of these Regulations, have regard to any guidance given by the Secretary of State relating to these Regulations. Tenant Group 4 To be eligible to serve a proposal notice under these Regulations, a tenant group must satisfy the following conditions— a it has a constitution, available in written form; b its constitution specifies an area in relation to which the proposal notice will apply; c its constitution provides that any tenant of a house in that area may become a member of the tenant group; d at least 20% of the tenants of houses in that area are members of the tenant group; e at least 20% of the secure tenants of houses in that area are members of the tenant group; and f the majority of the members of the tenant group must be secure tenants. Proposal Notice 5 1 For the purposes of these Regulations, a proposal notice is a notice— a stating that the tenant group serving the notice wishes the authority on which the notice is served to consider disposing of the houses to which the notice relates to a PRP; and b complying with paragraphs (2) and (3) of this regulation. 2 A proposal notice must also— a state that it is a proposal notice served pursuant to these Regulations; b contain or be accompanied by evidence that the tenant group meets the conditions set out in regulation 4; c specify the houses and the area to which it relates; d provide or be accompanied by evidence that the houses and the area so specified meet the conditions contained in paragraph (3); e contain evidence that the majority of the members of the tenant group attending a meeting satisfying the conditions set out in paragraph (4), voted to serve the proposal notice; f state that members of the tenant group are willing to work together with the authority; and g contain evidence to show that the tenant group has used reasonable endeavours to notify tenants of the houses identified in the proposal notice of the following— i the intention to serve the proposal notice; and ii the effect of the notice. 3 The houses and area identified in the proposal notice must satisfy the following conditions— a the houses must be owned by the same authority; b at least 100 of the houses must be let under secure tenancies; and c the houses must form a geographically coherent area. 4 Where a tenant group convenes a meeting for the purpose of deciding whether to serve a proposal notice, that meeting must satisfy the following conditions— a reasonable notice must be given to all members of the tenant group of the time and place of the meeting; b the notice of the meeting must explain that a vote upon whether to serve a proposal notice will take place; and c all members of the tenant group must be entitled to vote. Agreement for extension of time 6 Where any person is required or authorised to exercise any function under Parts 2 to 4 of these Regulations within a specified period, the authority and the tenant group may by agreement before the expiry of that period, extend the period by a further specified period. Written communications 7 Any requirement under these Regulations to make, prepare, provide or send a notice, proposal, report, request or other communication, is a requirement to do so in writing. Appointment of an arbitrator 8 1 Where the authority or tenant group may refer a matter to an arbitrator under any provision of these Regulations, the appointment of the arbitrator is to be agreed between them or, in default of agreement, appointed by the Secretary of State; and 2 The authority and the tenant group must comply with the decision of an arbitrator appointed under these Regulations. Determination by the Secretary of State 9 Where the authority or tenant group apply to the Secretary of State for a determination, the procedure to be followed is contained in Part 5 of these Regulations. PART 2 Initial Stage Service of proposal notice 10 1 Where the tenant group serve a proposal notice on the authority, the authority must, within 28 days of receipt of the notice— a reply to the tenant group acknowledging receipt of the notice and stating— i that the proposal notice is accepted; ii that the proposal notice is rejected and, if so, set out the grounds for rejection; or iii that a request for a determination will be lodged with the Secretary of State within 21 days; and b send a copy of the reply sent to the tenant group under paragraph (1)(a) to any interested parties. 2 Where the authority does not acknowledge receipt of the proposal notice in accordance with paragraph (1)(a), the authority is deemed to have accepted the proposal notice. Acceptance of the proposal notice 11 Where the proposal notice is accepted, the authority must proceed to the feasibility study stage for which provision is made by Part 3 of these Regulations. Rejection of the proposal notice 12 1 The authority may reject the proposal notice on either of the following grounds— a at least half of the houses specified in the notice were the subject of a previous proposal notice served within the two years preceding the date on which the current notice was received; or b the notice does not meet one or more of the conditions contained in regulation 5. 2 Where a proposal is rejected, the tenant group may apply to the Secretary of State, within 21 days of receipt of the authority’s acknowledgement of receipt of the proposal notice, to determine whether the proposal notice should be accepted by the authority. Authority’s request to the Secretary of State for a determination 13 At any time after the service of the proposal notice, the authority may request the Secretary of State to determine whether the proposed transfer of houses to a PRP set out in the proposal notice will have a significant detrimental effect on the provision of housing services in the area of the authority or the regeneration of the area. PART 3 Feasibility Study Stage Feasibility study 14 1 Where— a the authority has accepted a proposal notice under regulation 10; b the Secretary of State has determined that the proposal notice should be accepted under regulation 12(2) or regulation 13; or c the authority has not lodged an application with the Secretary of State for a determination under regulation 13 within 21 days of receipt of the acknowledgement of service by the tenant group the tenant group may proceed to prepare a feasibility study. 2 The feasibility study must set out— a confirmation that the houses and area to which to which the feasibility study relates are those specified in the proposal notice; b the possible options for the disposal of the houses and area specified in the proposal notice to a PRP (in particular whether to an existing PRP or a new PRP); and c the feasibility of each option. Duties of the authority – feasibility study stage 15 1 The authority must— a agree a timetable and reasonable changes to any agreed timetable for the completion of the feasibility study with the tenant group; b provide reasonable facilities to enable the tenant group to carry out the feasibility study; and c provide sufficient information to enable the tenant group to complete the feasibility study. 2 Where, in the view of the tenant group, the authority— a does not agree a timetable or changes to an agreed timetable in a reasonable period; b provides insufficient facilities or refuses to provide reasonable facilities; or c provides insufficient information or fails to provide sufficient information contrary to paragraph (1), the tenant group may refer the matter to an arbitrator. 3 Where the matter is referred to an arbitrator, the timetable is suspended until the decision of the arbitrator is notified to the authority and the tenant group. Feasibility study statement 16 1 On the completion of the feasibility study, the tenant group must send a statement of that fact (“a feasibility study statement”) to the authority. 2 The statement under paragraph (1) must also be accompanied by— a confirmation that it is a statement given under this regulation; b a copy of the feasibility study; c a record of the tenant group’s decision regarding the disposal of the houses; d evidence that the majority of the members of the tenant group attending a meeting, satisfying the conditions set out in paragraph (3), voted in favour of the decision; e a statement that the tenant group are of the view that the majority of tenants of the houses identified in the feasibility study do not oppose the decision to dispose of the houses to a PRP, where this is the decision of the tenant group; and f the evidence on which the view of the tenant group referred to in sub-paragraph (e) is based. 3 Any meeting of the tenant group convened to make the decision regarding the disposal of the houses must meet the following conditions— a reasonable notice must be given to all members of the tenant group of the time and place of the meeting; b the notice of the meeting must explain that a vote will be taken upon whether to proceed with the disposal of the houses set out in the proposal notice; and c all members of the tenant group must be entitled to vote. 4 Within 28 days of receipt of the feasibility study statement, the authority must acknowledge receipt and state whether— a the feasibility study statement is accepted; b the feasibility study statement is rejected and set out the grounds for rejection; or c a request for a determination will be lodged with the Secretary of State within 21 days. 5 Where the authority does not acknowledge receipt of the feasibility study statement in accordance with paragraph (4), the authority is deemed to have accepted the statement. Rejection of the feasibility study statement 17 1 The authority may reject the feasibility study statement on the grounds that it does not meet one or more of the conditions in regulation 16(2). 2 Where the feasibility study is rejected, the tenant group may, within 21 days of receipt of the authority’s acknowledgement of receipt of the feasibility study statement, refer the matter to an arbitrator. PART 4 Development Stage Duties of the authority – development stage 18 1 The authority must carry out the functions set out in paragraph (2) in any of the following cases, namely where— a the authority has accepted the feasibility study statement and the decision of the tenant group is to proceed with an option or options for the disposal to a PRP of the houses identified in the feasibility study statement; b the arbitrator has decided that there are no grounds for the authority to reject the feasibility study statement; c there has been a determination by the Secretary of State that the disposal of the houses specified in the proposal notice to a PRP will not have a significant detrimental effect on the provision of housing services in the area of the authority or the regeneration of the area; or d the authority has not applied to the Secretary of State for a determination under regulation 13 within 21 days of the authority’s acknowledgement of receipt of the feasibility study statement. 2 The authority must— a agree a timetable with the tenant group providing for the matters set out in regulation 19; and b continue to provide reasonable facilities and sufficient information to enable the tenant group to develop the option or options for the disposal of the houses to a PRP. Content of the timetable 19 The timetable agreed in paragraph (2)(a) of regulation 18 must provide for— a the development of the option or options for the disposal of the houses to a PRP contained in the feasibility study with a view to the tenant group deciding which option to take forward as a proposal; and b where the tenant group wish to take forward a proposal for the disposal of the houses to a PRP, the time by which the authority must seek the Secretary of State’s consent under section 32 or 43 of the Housing Act 1985 (general requirement for consent for disposal of houses or land held for housing purposes). Failure to agree a timetable 20 The tenant group may refer the matter to an arbitrator where the authority— a fails to agree a timetable or unreasonably delays agreeing a timetable pursuant to paragraph (2)(a) of regulation 18; or b fails to or unreasonably refuses to provide facilities or information to the tenant group pursuant to paragraph (2)(b) of regulation 18. Consultation with tenants 21 1 The authority must serve a notice upon all the tenants of houses contained in the feasibility study statement informing them of the following— a the proposal selected by the tenant group including the identity of the PRP to whom the disposal is to be made; b the likely consequences of a disposal for the tenant; c the effect of the provisions of this regulation, regulation 22 and Schedule 3A to the Housing Act 1985; d in the case of a secure tenant, the effect of sections 171A to 171H of the Housing Act 1985 (preservation of right to buy on disposal to private sector landlord); and e details of such reasonable period as is specified in the notice during which a tenant may make representations about the proposed disposal to the authority. 2 The authority must also serve a copy of the notice served under paragraph (1) on any interested parties. 3 Subject to paragraph (4), the authority must— a consider with the tenant group any representations made by tenants and interested parties within the period stated in the notice; and b where the tenant group agrees, serve a further written notice on the tenants containing— i details of any significant changes to the proposal; ii a statement that the tenant may within such period as is specified in the notice (which must not be less than 28 days) communicate any objection to the proposal to the Secretary of State; and iii information about the effect of regulation 22 (seeking consent of the Secretary of State) and paragraph 5 of Schedule 3A to the Housing Act 1985 (consent to be withheld if the majority of secure tenants and introductory tenants are opposed). 4 Where the tenant group notifies the authority within 14 days of the end of the period specified in the notice served under paragraph (1) that it does not want to proceed with the proposal, the authority is not required to serve a further written notice under paragraph (3). 5 Where— a the tenant group wishes to proceed with the proposal; and b the authority consider it appropriate to proceed with the proposal; the authority must arrange a ballot of secure tenants and introductory tenants to establish whether or not the secure and introductory tenants wish for the disposal of the houses and land to the specified PRP to proceed. 6 After the ballot has been held, the authority must notify each tenant (whether or not the tenant voted) and any interested party of— a the outcome of the ballot; b whether the consent of the Secretary of State to the disposal of the houses and land pursuant to regulation 22 will be sought by the authority; and c where the consent of the Secretary of State is to be sought, the fact that the tenant may within such period as is specified in the notice (which must not be less than 28 days) communicate any objection to the proposal to the Secretary of State . 7 The tenant group may refer the matter to an arbitrator where— a the authority and the tenant group fail to agree to serve a further notice under paragraph (3)(b); or b the authority does not consider it appropriate to arrange a ballot under paragraph (5). Seeking consent of the Secretary of State 22 1 Where the result of the ballot held pursuant to paragraph (5) of regulation 21 indicates— a the majority of secure tenants and introductory tenants wish the proposal to proceed; and b the tenant group wishes to proceed, the authority must seek the consent of the Secretary of State under sections 32 or 43 of the Housing Act 1985 for the disposal of the houses and land to the PRP set out in the proposal. 2 Where the authority seeks consent under paragraph (1), the authority may make representations to the Secretary of State as to whether consent should be granted. Transfer of the Housing and Land 23 Where the Secretary of State grants consent under sections 32 or 43 of the Housing Act 1985 to the disposal of the houses and land to the PRP set out in the proposal, the authority must enter into an agreement to dispose of the houses and land to the PRP. PART 5 Determination by the Secretary of State Interpretation 24 In this part— “applicant” means— the authority, where the authority applies for the determination; or the tenant group, where the tenant group applies for the determination; and “respondent” means— the authority, where the tenant group is the applicant; or the tenant group, where the authority is the applicant. Procedure 25 1 The applicant must send to the Secretary of State— a a notice (“a determination notice”) stating that the applicant is seeking a determination under these Regulations; b any evidence relating to the determination that the applicant wishes the Secretary of State to take into consideration; and c a copy of the proposal notice and feasibility study statement (where applicable). 2 The authority must send copies of the documents set out in paragraph (1) to the respondent and any interested parties. 3 The respondent and interested parties— a must indicate to the Secretary of State and the applicant, within 7 days of receipt of the determination notice, whether they wish to respond to the determination notice; and b where they have indicated that they wish to respond, must submit their response within 28 days of the receipt by them of a copy of the determination notice, to the Secretary of State, the applicant and any interested parties. 4 Where the respondent or an interested party has submitted a response to the determination notice pursuant to paragraph (3)(b), the applicant and any other interested party— a must indicate to the Secretary of State, the respondent and any interested party, within 7 days of receipt of the response, whether it wishes to submit further evidence; and b if it does so indicate, must submit that further evidence within 28 days of receipt of the response, to the Secretary of State, the respondent and any interested parties. 5 Notification of the determination of the Secretary of State must be sent to the authority, tenant group and interested parties. Signed by authority of the Secretary of State for Communities and Local Government Kris Hopkins Parliamentary Under Secretary of State Department for Communities and Local Government 7th November 2013