TERMS AND CONDITIONS OF EMPLOYMENT PART I INTRODUCTORY Citation and Commencement 1 These Regulations may be cited as the Employment Protection (Recoupment of Benefits ) Regulations 1996 and shall come into force on 7th October 1996. Interpretation 2 1 In these Regulations, unless the context otherwise requires, the following expressions have the meanings hereby assigned to them respectively, that is to say— “the 1992 Act" means the Trade Union and Labour Relations (Consolidation) Act 1992 ; “the 1996 Act" means the Employment Rights Act 1996 ; “prescribed element" has the meaning assigned to it in Regulation 3 below and the Schedule to these Regulations; “protected period" has the same meaning as in section 189(5) of the 1992 Act; “protective award" has the same meaning as in section 189(3) of the 1992 Act; “recoupable benefit" means any jobseeker’s allowance , income-related employment and support allowance , universal credit or income support as the case may be, which is recoupable under these Regulations; “recoupment notice" means a notice under these Regulations; “Secretary of the Tribunals" means the Secretary of the Central Office of the Industrial Tribunals (England and Wales) or, as the case may require, the Secretary of the Central Office of the Industrial Tribunals (Scotland) for the time being; “universal credit” means universal credit under Part 1 of the Welfare Reform Act 2012; 2 In the Schedule to these Regulations references to sections are references to sections of the 1996 Act unless otherwise indicated and references in column 3 of the table to the conclusion of the tribunal proceedings are references to the conclusion of the proceedings mentioned in the corresponding entry in column 2. 3 For the purposes of these Regulations (and in particular for the purposes of any calculations to be made by an industrial tribunal as respects the prescribed element) the conclusion of the tribunal proceedings shall be taken to occur— a where the industrial tribunal at the hearing announces the effect of its decision to the parties, on the date on which that announcement is made; b in any other case, on the date on which the decision of the tribunal is sent to the parties. 4 References to parties in relevant industrial tribunal proceedings shall be taken to include references to persons appearing on behalf of parties in a representative capacity. 5 References in these Regulations to anything done, or to be done, in, or in consequence of, any tribunal proceedings include references to anything done, or to be done, in, or in consequence of any such proceedings as are in the nature of a review, or re-hearing or a further hearing consequent on an appeal. PART II INDUSTRIAL TRIBUNAL PROCEEDINGS Application to payments and proceedings 3 1 Subject to paragraph (2) below these Regulations apply— a to the payments described in column 1 of the table contained in the Schedule to these Regulations, being, in each case, payments which are the subject of industrial tribunal proceedings of the kind described in the corresponding entry in column 2 and the prescribed element in relation to each such payment is so much of the relevant monetary award as is attributable to the matter described in the corresponding entry in column 3; and b to payments of remuneration in pursuance of a protective award. 2 The payments to which these Regulations apply by virtue of paragraph (1)(a) above include payments in proceedings under section 192 of the 1992 Act and, accordingly, where an order is made on an employee’s complaint under that section, the relevant protective award shall, as respects that employee and to the appropriate extent, be taken to be subsumed in the order made under section 192 so that the provisions of these Regulations relating to monetary awards shall apply to payments under that order to the exclusion of the provisions relating to protective awards, but without prejudice to anything done under the latter in connection with the relevant protective award before the making of the order under section 192. 4 Duties of the industrial tribunals and of the Secretary of the Tribunals in respect of monetary awards 1 Where these Regulations apply, no regard shall be had, in assessing the amount of a monetary award, to the amount of any jobseeker’s allowance , income-related employment and support allowance , universal credit or any income support which may have been paid to or claimed by the employee for a period which coincides with any part of a period to which the prescribed element is attributable. 2 Where the industrial tribunal in arriving at a monetary award makes a reduction on account of the employee’s contributory fault or on account of any limit imposed by or under the 1992 Act or 1996 Act, a proportionate reduction shall be made in arriving at the amount of the prescribed element. 3 Subject to the following provisions of this Regulation it shall be the duty of the industrial tribunal to set out in any decision which includes a monetary award the following particulars— a the monetary award; b the amount of the prescribed element, if any; c the dates of the period to which the prescribed element is attributable; d the amount, if any, by which the monetary award exceeds the prescribed element. 4 Where the industrial tribunal at the hearing announces to the parties the effect of a decision which includes a monetary award it shall inform those parties at the same time of the amount of any prescribed element included in the monetary award and shall explain the effect of Regulations 7 and 8 below in relation to the prescribed element. 5 Where the industrial tribunal has made such an announcement as is described in paragraph (4) above the Secretary of the Tribunals shall forthwith notify the Secretary of State that the tribunal has decided to make a monetary award including a prescribed element and shall notify him of the particulars set out in paragraph (3) above. 6 As soon as reasonably practicable after the Secretary of the Tribunals has sent a copy of a decision containing the particulars set out in paragraph (3) above to the parties he shall send a copy of that decision to the Secretary of State. 7 In addition to containing the particulars required under paragraph (3) above, any such decision as is mentioned in that paragraph shall contain a statement explaining the effect of Regulations 7 and 8 below in relation to the prescribed element. 8 The requirements of paragraphs (3) to (7) above do not apply where the tribunal is satisfied that in respect of each day falling within the period to which the prescribed element relates the employee has neither received nor claimed jobseeker’s allowance , income-related employment and support allowance , universal credit or income support. 5 Duties of the industrial tribunals and of the Secretary of the Tribunals in respect of protective awards 1 Where, on a complaint under section 189 of the 1992 Act, an industrial tribunal— a at the hearing announces to the parties the effect of a decision to make a protective award; or b (where it has made no such announcement) sends a decision to make such an award to the parties; the Secretary of the Tribunals shall forthwith notify the Secretary of State of the following particulars relating to the award— i where the industrial tribunal has made such an announcement as is described in paragraph (1)(a) above, the date of the hearing or where it has made no such announcement, the date on which the decision was sent to the parties; ii the location of the tribunal; iii the name and address of the employer; iv the description of the employees to whom the award relates; and v the dates of the protected period. 2 a Where an industrial tribunal makes such an announcement as is described in paragraph (1)(a) above in the presence of the employer or his representative it shall advise him of his duties under Regulation 6 below and shall explain the effect of Regulations 7 and 8 below in relation to remuneration under the protective award. b Without prejudice to (a) above any decision of an industrial tribunal to make a protective award under section 189 of the 1992 Act shall contain a statement advising the employer of his duties under Regulation 6 below and an explanation of the effect of Regulations 7 and 8 below in relation to remuneration under the protective award. 6 Duties of the employer to give information about protective awards 1 Where an industrial tribunal makes a protective award under section 189 of the 1992 Act against an employer, the employer shall give to the Secretary of State the following information in writing— a the name, address and national insurance number of every employee to whom the award relates; and b the date of termination (or proposed termination) of the employment of each such employee. 2 Subject to paragraph (3) below the employer shall comply with paragraph (1) above within the period of ten days commencing on the day on which the industrial tribunal at the hearing announces to the parties the effect of a decision to make a protective award or (in the case where no such announcement is made) on the day on which the relevant decision is sent to the parties. 3 Where, in any case, it is not reasonably practicable for the employer to comply with paragraph (1) above within the period applicable under paragraph (2) above he shall comply as soon as reasonably practicable after the expiration of that period. PART III RECOUPMENT OF BENEFIT Postponement of Awards 7 1 This Regulation shall have effect for the purpose of postponing relevant awards in order to enable the Secretary of State to initiate recoupment under Regulation 8 below. 2 Accordingly— a so much of the monetary award as consists of the prescribed element; b payment of any remuneration to which an employee would otherwise be entitled under a protective award, shall be treated as stayed (in Scotland, sisted) as respects the relevant employee until— i the Secretary of State has served a recoupment notice on the employer; or ii the Secretary of State has notified the employer in writing that he does not intend to serve a recoupment notice. 3 The stay or sist under paragraph (2) above is without prejudice to the right of an employee under section 192 of the 1992 Act to present a complaint to an industrial tribunal of his employer’s failure to pay remuneration under a protective award and Regulation 3(2) above has effect as respects any such complaint and as respects any order made under section 192(3) of that Act. Recoupment of Benefit 8 1 Recoupment shall be initiated by the Secretary of State serving on the employer a recoupment notice claiming by way of total or partial recoupment of jobseeker’s allowance , income-related employment and support allowance , universal credit or income support the appropriate amount, computed, as the case may require, under paragraph (2) or (3) below. 2 In the case of monetary awards the appropriate amount shall be whichever is the less of the following two sums— a the amount of the prescribed element (less any tax or social security contributions which fall to be deducted therefrom by the employer); or b i the amount paid by way of or paid as on account of jobseeker’s allowance , income-related employment and support allowance or income support to the employee for any period which coincides with any part of the period to which the prescribed element is attributable.; or ii in the case of an employee entitled to an award of universal credit for any period (“the UC period ”) which coincides with any part of the period to which the prescribed element is attributable, any amount paid by way of or on account of universal credit for the UC period that would not have been paid if the person’s earned income for that period was the same as immediately before the period to which the prescribed element is attributable 3 In the case of remuneration under a protective award the appropriate amount shall be whichever is the less of the following two sums— a the amount (less any tax or social security contributions which fall to be deducted therefrom by the employer) accrued due to the employee in respect of so much of the protected period as falls before the date on which the Secretary of State receives from the employer the information required under Regulation 6 above; or b i the amount paid by way of or paid as on account of jobseeker’s allowance , income-related employment and support allowance or income support to the employee for any period which coincides with any part of the protected period falling before the date described in (a) above.; or ii n the case of an employee entitled to an award of universal credit for any period (“the UC period ”) which coincides with any part of the period to which the prescribed element is attributable, any amount paid by way of or on account of universal credit for the UC period that would not have been paid if the person’s earned income for that period was the same as immediately before the period to which the prescribed element is attributable 4 A recoupment notice shall be served on the employer by post or otherwise and copies shall likewise be sent to the employee and, if requested, to the Secretary of the Tribunals. 5 The Secretary of State shall serve a recoupment notice on the employer, or notify the employer that he does not intend to serve such a notice, within the period applicable, as the case may require, under paragraph (6) or (7) below, or as soon as practicable thereafter. 6 In the case of a monetary award the period shall be— a in any case in which the tribunal at the hearing announces to the parties the effect of its decision as described in Regulation 4(4) above, the period ending 21 days after the conclusion of the hearing or the period ending 9 days after the decision has been sent to the parties, whichever is the later; or b in any other case, the period ending 21 days after the decision has been sent to the parties. 7 In the case of a protective award the period shall be the period ending 21 days after the Secretary of State has received from the employer the information required under Regulation 6 above. 8 A recoupment notice served on an employer shall operate as an instruction to the employer to pay, by way of deduction out of the sum due under the award, the recoupable amount to the Secretary of State and it shall be the duty of the employer to comply with the notice. The employer’s duty under this paragraph shall not affect his obligation to pay any balance that may be due to the employee under the relevant award. 9 The duty imposed on the employer by service of the recoupment notice shall not be discharged by payment of the recoupable amount to the employee during the postponement period or thereafter if a recoupment notice is served on the employer during the said period. 10 Payment by the employer to the Secretary of State under this Regulation shall be a complete discharge in favour of the employer as against the employee in respect of any sum so paid but without prejudice to any rights of the employee under Regulation 10 below. 11 The recoupable amount shall be recoverable by the Secretary of State from the employer as a debt. 12 For the purposes of paragraphs (2)(b)(ii) and (3)(b)(ii), “earned income” has the meaning given in regulation 52 of the Universal Credit Regulations 2013. Order made in secondary proceedings 9 1 In the application of any of the above provisions in the case of— a proceedings for an award under section 192 of the 1992 Act; or b proceedings in the nature of a review, a re-hearing or a further hearing consequent on an appeal, it shall be the duty of the industrial tribunal or, as the case may require, the Secretary of State, to take the appropriate account of anything done under or in consequence of these Regulations in relation to any award made in the original proceedings. 2 For the purposes of this Regulation the original proceedings are— a where paragraph (1)(a) above applies the proceedings under section 189 of the 1992 Act; or b where paragraph (1)(b) above applies the proceedings in respect of which the re-hearing, the review or the further hearing consequent on an appeal takes place. PART IV DETERMINATION ... OF BENEFIT RECOUPED Provisions relating to determination of amount paid by way of or paid as on account of benefit 10 1 Without prejudice to the right of the Secretary of State to recover from an employer the recoupable benefit, an employee on whom a copy of a recoupment notice has been served in accordance with Regulation 8 above may, within 21 days of the date on which such notice was served on him or within such further time as the Secretary of State may for special reasons allow, give notice in writing to the Secretary of State that he does not accept that the amount specified in the recoupment notice in respect of jobseeker’s allowance , income-related employment and support allowance , universal credit or income support is correct. 2 Where an employee has given notice in writing to the Secretary of State under paragraph (1) above that he does not accept that an amount specified in the recoupment notice is correct, the Secretary of State shall make a decision as to the amount of jobseeker’s allowance , income-related employment and support allowance , universal credit or, as the case may be, income support paid in respect of the period to which the prescribed element is attributable or, as appropriate, in respect of so much of the protected period as falls before the date on which the employer complies with Regulation 6 above. 2A The Secretary of State may revise either upon application made for the purpose or on his own initiative a decision under paragraph (2) above. 2B The employee shall have a right of appeal to the First-tier Tribunal against a decision of the Secretary of State whether as originally made under paragraph (2) or as revised under paragraph (2A) above. 2C The Social Security and Child Support (Decisions and Appeals) Regulations 1999 shall apply for the purposes of paragraphs (2A) and (2B) above as though a decision of the Secretary of State under paragraph (2A) above were made under section 9 of the 1998 Act and any appeal from such a decision were made under section 12 of that Act. 2D In this Regulation “the 1998 Act” means the Social Security Act 1998. 3 Where the Secretary of State recovers too much money from an employer under these Regulations the Secretary of State shall pay to the employee an amount equal to the excess. 4 In any case where, after the Secretary of State has recovered from an employer any amount by way of recoupment of benefit, the decision given by the industrial tribunal in consequence of which such recoupment took place is set aside or varied on appeal or on a re-hearing by the industrial tribunal, the Secretary of State shall make such repayment to the employer or payment to the employee of the whole or part of the amount recovered as he is satisfied should properly be made having regard to the decision given on appeal or re-hearing. Revocation and Transition Provision 11 1 The Employment Protection (Recoupment of Unemployment Benefit and Supplementary Benefit) Regulations 1977 are hereby revoked. 2 Regulation 11(1) shall not have effect in relation to awards or parts of awards made by an industrial tribunal after the date these Regulations come into force where the award or part of the award is in respect of a period before that date. John M Taylor, Parliamentary Under Secretary of State for Corporate and Consumer Affairs, Department of Trade and Industry