Housing Citation and commencement 1 This Order may be cited as the Rent Officers (Universal Credit Functions) Order 2013 and comes into force on 29th April 2013. Interpretation 2 In this Order— “ Welfare Reform Act ” means the Welfare Reform Act 2012 ; “ the Universal Credit Regulations ” means the Universal Credit Regulations 2013 ; “ accommodation ” means any residential accommodation whether or not consisting of the whole or part of a building and whether or not comprising separate and self-contained premises; “assessment period” has the same meaning as in section 40 of the Welfare Reform Act. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . “assured tenancy”— in England ... , has the same meaning as in Part 1 of the Housing Act 1988 , except that it includes— a tenancy which would be an assured tenancy but for paragraph 2, 8 or 10 of Schedule 1 (tenancies which cannot be assured tenancies) to that Act; and a licence which would be an assured tenancy (within the extended meaning given in this definition) were it a tenancy; and in Scotland, has the same meaning as in Part 2 of the Housing (Scotland) Act 1988 , except that it includes— a tenancy which would be an assured tenancy but for paragraph 7 or 9 of Schedule 4 (tenancies which cannot be assured tenancies) to that Act; and any other form of occupancy which would be an assured tenancy (within the extended meaning given in this definition) were it a tenancy; “ broad rental market area ” has the meaning given in article 3; “ housing payment ” means a relevant payment within the meaning of paragraph 3 of Schedule 4 (housing costs element for renters) to the Universal Credit Regulations; “ introductory standard contract ” has the meaning given by the Renting Homes (Wales) Act 2016 (see section 16 of that Act); “ local authority ” means— in relation to England, the council of a district or London borough, the Common Council of the City of London or the Council of the Isles of Scilly; in relation to Wales, the council of a county or county borough; and in relation to Scotland, a council constituted under section 2 (constitution of councils) of the Local Government etc. (Scotland) Act 1994 ; “ private landlord ” has the meaning given by the Renting Homes (Wales) Act 2016 (see section 10 of that Act); “ private registered provider of social housing ” has the meaning given by section 80(3) of the Housing and Regeneration Act 2008; “ provider of social housing ” has the meaning given in paragraph 2 of Schedule 4 to the Universal Credit Regulations; “ registered social landlord ” means a person registered in the register maintained under section 1 of the Housing Act 1996; “ relevant time ” means the time the request for the determination is made or, if earlier, the date the tenancy ends; “ secure contract ” has the meaning given by the Renting Homes (Wales) Act 2016 (see section 8 of that Act); “ service charge payments ” has the meaning given in paragraph 7 of Schedule 1 (meaning of payments in respect of accommodation) to the Universal Credit Regulations; “ standard contract ” has the meaning given by the Renting Homes (Wales) Act 2016 (see section 8 of that Act), but does not include— an introductory standard contract, a prohibited conduct standard contract within the meaning given by the Renting Homes (Wales) Act 2016 (see section 116 of that Act), or a supported standard contract within the meaning given by the Renting Homes (Wales) Act 2016 (see section 143 of that Act); “ tenancy ” includes— in England and Wales, a licence to occupy premises; and in Scotland, any other right of occupancy, and references to rent, a tenant, a landlord or any other expression appropriate to a tenancy are to be construed accordingly; “ tenant ” includes, where the tenant is a member of a couple within the meaning of section 39 of the Welfare Reform Act, the other member of the couple; “ working day ” means any day other than— a Saturday or a Sunday; Christmas Day or Good Friday; or a day which is a bank holiday under the Banking and Financial Dealings Act 1971 in any part of Great Britain. Broad rental market area determinations 3 1 Broad rental market area determinations taking effect on 29th April 2013 are determined in accordance with paragraph (7) and all other broad rental market area determinations are determined in accordance with paragraphs (2) to (6). 2 A rent officer must, at such times as the rent officer considers appropriate and if the Secretary of State agrees— a determine one or more broad rental market areas; and b in respect of that broad rental market area, or those broad rental market areas, give to the Secretary of State a notice which identifies the local authority areas and the postcodes contained within the broad rental market area (or each of them). 2A The power in paragraph (2) is not limited by paragraph 2(2) of Schedule 1. 3 A broad rental market area is an area within which a person could reasonably be expected to live having regard to facilities and services for the purposes of health, education, recreation, personal banking and shopping, taking account of the distance of travel, by public and private transport, to and from those facilities and services. 4 A broad rental market area must contain— a residential premises of a variety of types, including such premises held on a variety of tenures; and b sufficient privately rented residential premises to ensure that, in the rent officer's opinion, the local housing allowance for the categories of accommodation in the area for which the rent officer is required to determine a local housing allowance is representative of the rents that a landlord might reasonably be expected to obtain in that area. 5 Every part of Great Britain must fall within a broad rental market area and a broad rental market area must not overlap with another broad rental market area. 6 Any broad rental market area determination made in accordance with paragraph (2) is to take effect— a on the day the determination is made for the purpose of enabling a rent officer to determine a local housing allowance for that area; and b for all other purposes on the next relevant Monday following the day on which the determination is made. 7 For broad rental market area determinations that take effect on 29th April 2013, a rent officer must use the broad rental market area determinations determined in accordance with article 4B of, and Schedule 3B to, the Rent Officers (Housing Benefit Functions) Order 1997 or the Rent Officers (Housing Benefit Functions) (Scotland) Order 1997 that apply on 29th April 2013. 8 “Relevant Monday” has the same meaning as in article 4(4). Local housing allowance determinations 4 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 In 2014 and in each subsequent year, on the date specified in paragraph (2) , a rent officer must— a for each broad rental market area determine, in accordance with Schedule 1, a local housing allowance for each of the categories of accommodation set out in paragraph 1 of Schedule 1; and b notify the Secretary of State of the local housing allowance determination made in accordance with sub-paragraph (a) for each broad rental market area. 2 The date specified for the purposes of paragraph (1) is the last working day of January and also the 31st March 2020 . 3 Any local housing allowance determination made in accordance with paragraph (1) is to take effect— a in the case of a person with an existing UC entitlement— i on the relevant Monday where that is the first day of an assessment period for the person in question; or ii where the relevant Monday is not the first day of an assessment period for that person, on the first day of the next assessment period following that; or b in any other case, on the relevant Monday. 3A The determinations made in accordance with paragraph (1) on the 31st March 2020 shall take effect (under paragraph (3)) in place of the determinations made in accordance with paragraph (1) on the 31st January 2020. 4 For the purposes of this article— “a person with an existing UC entitlement” means a person who is entitled to universal credit on the relevant Monday; “relevant Monday” means the first Monday in the first tax year that commences following the day on which the determination is made; “tax year” means a period beginning with 6th April in one year and ending with 5th April in the next. Housing payment determination 5 Where a rent officer receives a request from the Secretary of State for a determination in respect of housing payments for accommodation let by a provider of social housing, the rent officer must— a determine in accordance with Schedule 2 whether each of the housing payments specified by the Secretary of State in that request is reasonable for that accommodation; and b where the rent officer determines that a housing payment is not reasonable, determine in accordance with Schedule 2 the amount that is reasonable for the accommodation and notify the Secretary of State of that amount. Redeterminations 6 1 Where a rent officer has made a determination under article 3, 4 or 5 (“the determination”) and paragraph (2) applies, a rent officer must make a further determination (“a redetermination”) and notify the Secretary of State of the redetermination. 2 This paragraph applies where— a the determination was made under article 3 or 4 and the rent officer considers that there is an error in relation to that determination; or b the determination was made under article 5 and— i the Secretary of State requests that the rent officer makes a redetermination; ii the Secretary of State informs the rent officer that the information supplied when requesting the determination was incorrect or incomplete; or iii the rent officer considers that there is an error in relation to the determination. 3 Where a rent officer makes a redetermination the rent officer must do so in accordance with the provisions of this Order that applied to the determination and use the same information that was used for the determination except that, where the information used was incorrect or incomplete, the rent officer must use the correct or complete information. 4 Where a rent officer makes a redetermination by virtue of paragraph (2)(b)(i), the rent officer must have regard to the advice of at least one other rent officer in relation to that redetermination. Information 7 Where a rent officer considers that the information supplied by the Secretary of State or a landlord under regulation 40 (information to be provided to rent officers) of the Universal Credit, Personal Independence Payment, Jobseeker's Allowance and Employment and Support Allowance (Claims and Payments) Regulations 2013 is incomplete or incorrect, the rent officer must— a notify the Secretary of State or the landlord of that fact; and b request that the Secretary of State or the landlord supplies the further information or to confirm whether, in their opinion, the information already supplied is correct and, if they agree that it is not, to supply the correct information. Means of giving notice 8 Any notice given by a rent officer under this Order may be given in writing or by electronic means unless the Secretary of State requests that notice is given in writing only. Signed by authority of the Secretary of State for Work and Pensions. Freud Parliamentary Under-Secretary of State, Department for Work and Pensions