SOCIAL SECURITY Citation, commencement and interpretation 1 1 This Order may be cited as the Relevant Functions (Payments to Authorities) Order 2000 and shall come into force on 14th April 2000. 2 In this Order, unless the context otherwise requires— “claim" means a claim by a local authority for a relevant sum; “form" means a printed document or any other format, as the Secretary of State determines, upon which a claim may be set out; ... “relevant function" has the same meaning as in section 140EE(1) of the Social Security Administration Act 1992; “relevant sum" means any sum payable to a local authority by the Secretary of State in accordance with section 140EE(1); “relevant year" means any year commencing on or after 1st April 2000. 1A 1 Articles 2, 3 and 4 of this Order shall apply in the case of a local authority named in Part I of the Schedule to this Order. 2 Articles 5, 6 and 7 of this Order shall apply in the case of a local authority named in Part II of the Schedule to this Order. Claims procedure 2 1 A claim made under this Order shall be submitted in such manner and on such form as may be approved or supplied by the Secretary of State and shall comply with the conditions specified in this article. 2 A claim (as described in paragraph (3)) shall be made by 15th April 2000 and thereafter quarterly by the 15th day of each July, October, January and April of a relevant year. 3 A claim shall be in respect of expenses incurred by a local authority in connection with the carrying out of any relevant function— a in the case of the claim made by 15th April 2000, in the period beginning on 29th November 1999 and ending on 31st March 2000; and b in any other case, in the three months immediately preceding the month by which the claim is due. 4 A claim shall be subject to such audit processes as the Secretary of State considers appropriate in the circumstances to satisfy himself that it has been properly made and properly and accurately calculated and he shall notify local authorities accordingly. Records in support of claim 3 1 A local authority making a claim shall— a provide to the Secretary of State the information referred to in paragraph (2); and b keep, and where the Secretary of State requires it or it is otherwise appropriate to do so, produce records with a bearing on that claim. 2 The information referred to in this paragraph is such information as the Secretary of State requires, or as may otherwise be necessary, to satisfy him that— a each expense included in the claim has been incurred by the local authority in connection with the carrying out of a relevant function; b the claim is accurate and properly calculated; and c any claim made has been properly made in accordance with the provisions of this Order, and, in addition, other information relevant to determining the relevant sum in accordance with article 4. Determining relevant sum 4 The amount of a relevant sum payable to a local authority shall be determined by the Secretary of State having regard to whether the expenses claimed such as officers’ remuneration, travel and subsistence expenses and other expenses have been necessarily incurred by the local authority in connection with carrying out a relevant function and are directly related to that function. Determining relevant sum in relation to authorities named in Part II of the Schedule to this Order 5 The amount of a relevant sum payable to a local authority for the year commencing on 1st April 2000 and for subsequent years shall be determined by the Secretary of State having regard to whether the expenses have been necessarily incurred in connection with carrying out a relevant function and are directly related to that function. Records relating to a relevant sum determined in accordance with article 5 6 The Secretary of State may require a local authority to supply such information or records as he considers necessary to satisfy him that the expenses referred to in article 5— a are accurate and properly calculated; b have been necessarily incurred in connection with the carrying out of a relevant function; and c are directly related to that function. Manner of payment of a relevant sum determined in accordance with article 5 7 A payment of a relevant sum determined in accordance with article 5 may, at the request of the local authority, be made by the Secretary of State to a person specified in subsection (1)(b) or (c) of section 140EE of the Social Security Administration Act 1992. Signed by authority of the Secretary of State for Social Security. Angela Eagle Parliamentary Under-Secretary of State, Department of Social Security 22nd March 2000 We consent, Clive J. C. Betts Jim Dowd Two of the Lords Commissioners of Her Majesty’s Treasury 23rd March 2000