LANDLORD AND TENANT, ENGLAND Citation, commencement and application 1 1 These Regulations may be cited as the Service Charges (Consultation Requirements) (England) Regulations 2003 and shall come into force on 31st October 2003. 2 These Regulations apply in relation to England only. 3 These Regulations apply where a landlord— a intends to enter into a qualifying long term agreement to which section 20 of the Landlord and Tenant Act 1985 applies on or after the date on which these Regulations come into force; or b intends to carry out qualifying works to which that section applies on or after that date. Interpretation 2 1 In these Regulations— “ the 1985 Act ” means the Landlord and Tenant Act 1985; “ close relative ”, in relation to a person, means a spouse or cohabitee, a parent, parent-in-law, son, son-in-law, daughter, daughter-in-law, brother, brother-in-law, sister, sister-in-law, step-parent, step-son or step-daughter of that person; “cohabitee”, in relation to a person, means a person who is living with that person as if they were a married couple or civil partners; a person of the opposite sex who is living with that person as husband or wife; or a person of the same sex living with that person in a relationship which has the characteristics of the relationship between husband and wife; “ nominated person ” means a person whose name is proposed in response to an invitation made as mentioned in paragraph 1(3) of Schedule 1 or paragraph 1(3) of Part 2 of Schedule 4; and “ nomination ” means any such proposal; “public notice” means notice published pursuant to the Procurement Act 2023 ; “ relevant period ”, in relation to a notice, means the period of 30 days beginning with the date of the notice; “ RTB tenancy ” means the tenancy of an RTB tenant; “ RTB tenant ”, in relation to a landlord, means a person who has become a tenant of the landlord by virtue of section 138 of the Housing Act 1985 (duty of landlord to convey freehold or grant lease), section 171A of that Act (cases in which right to buy is preserved), section 180 of the Housing and Regeneration Act 2008 or section 16 of the Housing Act 1996 (right of tenant to acquire dwelling) under a lease whose terms include a requirement that the tenant shall bear a reasonable part of such costs incurred by the landlord as are mentioned in paragraphs 16A to 16D of Schedule 6 to that Act (service charges and other contributions payable by the tenant) ; “ section 20 ” means section 20 (limitation of service charges: consultation requirements) of the 1985 Act; “ section 20ZA ” means section 20ZA (consultation requirements: supplementary) of that Act; “ the relevant matters ”, in relation to a proposed agreement, means the goods or services to be provided or the works to be carried out (as the case may be) under the agreement. 2 For the purposes of any estimate required by any provision of these Regulations to be made by the landlord — a value added tax shall be included where applicable; and b where the estimate relates to a proposed agreement, it shall be assumed that the agreement will terminate only by effluxion of time. Agreements that are not qualifying long term agreements 3 1 An agreement is not a qualifying long term agreement — a if it is a contract of employment; or b if it is a management agreement made by a local housing authority and— i a tenant management organisation; or ii a body established under section 2 of the Local Government Act 2000 or section 1 of the Localism Act 2011 ; c if the parties to the agreement are— i a holding company and one or more of its subsidiaries; or ii two or more subsidiaries of the same holding company; d if— i when the agreement is entered into, there are no tenants of the building or other premises to which the agreement relates; and ii the agreement is for a term not exceeding five years. 2 An agreement entered into, by or on behalf of the landlord or a superior landlord— a before the coming into force of these Regulations; and b for a term of more than twelve months, is not a qualifying long term agreement, notwithstanding that more than twelve months of the term remain unexpired on the coming into force of these Regulations. 3 An agreement for a term of more than twelve months entered into, by or on behalf of the landlord or a superior landlord, which provides for the carrying out of qualifying works for which public notice has been given before the date on which these Regulations come into force, is not a qualifying long term agreement. 4 In paragraph (1)— “ holding company ” and “ subsidiaries ” have the same meaning as in the Companies Act 1985 ; “ management agreement ” has the meaning given by section 27(2) of the Housing Act 1985 ; and “ tenant management organisation ” has the meaning given by section 27AB(8) of the Housing Act 1985 . Application of section 20 to qualifying long term agreements 4 1 Section 20 shall apply to a qualifying long term agreement if relevant costs incurred under the agreement in any accounting period exceed an amount which results in the relevant contribution of any tenant, in respect of that period, being more than £100. 2 In paragraph (1), “ accounting period ” means the period— a beginning with the relevant date, and b ending with the date that falls twelve months after the relevant date. 3 Subject to paragraph (3A), in the case of the first accounting period, the relevant date is— a if the relevant accounts are made up for periods of twelve months, the date on which the period that includes the date on which these Regulations come into force ends, or b if the accounts are not so made up, the date on which these Regulations come into force. 3A Where— a a landlord intends to enter into a qualifying long term agreement on or after 12th November 2004; and b he has not at any time between 31st October 2003 and 12th November 2004 made up accounts relating to service charges referable to a qualifying long term agreement and payable in respect of the dwellings to which the intended agreement is to relate, the relevant date is the date on which begins the first period for which service charges referable to that intended agreement are payable under the terms of the leases of those dwellings. 4 In the case of subsequent accounting periods, the relevant date is the date immediately following the end of the previous accounting period. The consultation requirements: qualifying long term agreements 5 1 Subject to paragraphs (2) and (3), in relation to qualifying long term agreements to which section 20 applies, the consultation requirements for the purposes of that section and section 20ZA are the requirements specified in Schedule 1. 2 Where public notice is required to be given of the relevant matters to which a qualifying long term agreement relates, the consultation requirements for the purposes of sections 20 and 20ZA, as regards the agreement, are the requirements specified in Schedule 2. 3 In relation to a RTB tenant and a particular qualifying long term agreement, nothing in paragraph (1) or (2) requires a landlord to comply with any of the consultation requirements applicable to that agreement that arise before the thirty-first day of the RTB tenancy. Application of section 20 to qualifying works 6 For the purposes of subsection (3) of section 20 the appropriate amount is an amount which results in the relevant contribution of any tenant being more than £250. The consultation requirements: qualifying works 7 1 Subject to paragraph (5), where qualifying works are the subject (whether alone or with other matters) of a qualifying long term agreement to which section 20 applies, the consultation requirements for the purposes of that section and section 20ZA, as regards those works, are the requirements specified in Schedule 3. 2 Subject to paragraph (5), in a case to which paragraph (3) applies the consultation requirements for the purposes of sections 20 and 20ZA, as regards qualifying works referred to in that paragraph, are those specified in Schedule 3. 3 This paragraph applies where— a under an agreement entered into, by or on behalf of the landlord or a superior landlord, before the coming into force of these Regulations, qualifying works are carried out at any time on or after the date that falls two months after the date on which these Regulations come into force; or b under an agreement for a term of more than twelve months entered into, by or on behalf of the landlord or a superior landlord, qualifying works for which public notice has been given before the date on which these Regulations come into force are carried out at any time on or after the date. 4 Except in a case to which paragraph (3) applies, and subject to paragraph (5), where qualifying works are not the subject of a qualifying long term agreement to which section 20 applies, the consultation requirements for the purposes of that section and section 20ZA, as regards those works— a in a case where public notice of those works is required to be given, are those specified in Part 1 of Schedule 4; b in any other case, are those specified in Part 2 of that Schedule. 5 In relation to a RTB tenant and particular qualifying works, nothing in paragraph (1), (2) or (4) requires a landlord to comply with any of the consultation requirements applicable to that agreement that arise before the thirty-first day of the RTB tenancy. Signed by authority of the First Secretary of State Keith Hill Minister of State, Office of the Deputy Prime Minister