TRUSTEES PRELIMINARY Citation and commencement 1 This Order may be cited as the Public Trustee (Fees) Order 1999 and shall come into operation on 1st April 1999. Interpretation 2 In this Order, unless the context otherwise requires: “acceptance valuation date” in respect of any trust property means the date selected by the Public Trustee in relation to that property under paragraph 11(1) or 15(1); “executor” means executor of a will or administrator of an estate however appointed; “financial year” means the year ending 31st March; “friendly society” means a society registered as a friendly society under the Friendly Societies Act 1974 ; “gross capital value” means the value of the estate or trust property (excluding any annuity or other terminable payment purchased by any person in the name of, transferred to or covenanted to be paid to the Public Trustee for the benefit of some other person) without deduction for debts, incumbrances, funeral expenses or inheritance tax; “statutory owner” and “tenant for life” have the meanings given by section 117(1) of the Settled Land Act 1925 ; “superannuation scheme” means any scheme established for the provision of superannuation or other benefits for persons entitled to or eligible for such benefits under the scheme; “will” includes any testamentary disposition; and an article referred to by number alone means the article so numbered in this Order. PART I GENERAL Incidence of fees 3 All fees shall be paid out of capital, except the following which shall be paid out of income: a fees which the Public Trustee directs to be paid out of income by virtue of section 1(3) of the Public Trustee (Fees) Act 1957; b the administration fee in cases to which article 18 applies; c the insurance fee provided for by article 21; d the income collection fee provided for by article 24; e the management fees provided for by article 30; and f the value added tax fee provided for by article 31, in cases where the fee in respect of which the value added tax fee is payable is itself payable out of income. Calculation 4 In ascertaining the amount payable in respect of any fee the Public Trustee– a shall take the value of any estate or trust property to be the price which he estimates that property would fetch in the open market; and b may treat the value of any estate or trust property as being that multiple of £10 which is nearest to his estimate of its exact value. Time of payment 5 The Public Trustee may, if it appears just and reasonable in any case, agree to the postponement of any payment due in respect of any fee. Commutation 6 Liability to pay all or any sums which may become due in respect of any fee, or any part of those sums, may be commuted by the Public Trustee in consideration of a payment which seems to him to represent the capital value of that liability. Power to remit fees and settle disputes 7 1 The Public Trustee may remit so much as appears to him equitable of any fee payable in respect of any estate or trust where the whole or any part of the property is in another estate or trust in which he is acting. 2 With the approval of the Treasury, the Public Trustee may– a compromise any dispute about his right to a fee or about the amount due; and b remit so much as appears to him equitable of any fee payable in respect of any estate or trust where– i his duties have been or are likely to be exceptionally simple; or ii the estate or trust is otherwise of an exceptional character. PART II EXECUTORSHIP FEE When payable 8 An executorship fee shall be payable, in accordance with the provisions of this Part of this Order, upon acceptance by the Public Trustee of any executorship. Property subsequently received 9 If additional property becomes part of an estate of which the Public Trustee is executor an executorship fee shall be payable in respect of the gross capital value of the additional property on its acceptance valuation date of such amount as would have been payable if the additional property had formed part of the estate at the date of acceptance of the executorship and this Order had been in force at that date. Postponement of payment 10 Where an executorship fee becomes payable in accordance with article 8 or 9 in respect of an estate, any part of which is not in possession or not readily realisable, the Public Trustee shall exclude the value of the property not in possession or not readily realisable from the value of the remainder of the estate for the purpose of ascertaining the amount of the executorship fee then payable. Amount of executorship fee 11 1 The executorship fee shall be calculated in accordance with the provisions of this article as a percentage of the gross capital value of the estate on the date of acceptance or on such convenient date as the Public Trustee may select. 2 The rate of executorship fee shall be as follows:– in respect of the first £50,000 5.5 per cent. in respect of any excess over £50,000 up to £75,000 4 per cent. in respect of any excess over £75,000 up to £100,000 2 per cent/ in respect of any excess over £100,000 upwards 1 per cent. but so that the fee payable shall not be less than £550. Provided that– a where the main asset of an estate to be vested in a beneficiary or beneficiaries is an unencumbered property which was the principal private residence of the deceased and the Public Trustee’s executorship duties have been exceptionally simple, a reduction may be made in the amount of the fee payable; and b where the Public Trustee is acting as personal representative of a deceased statutory owner or tenant for life and is not acting otherwise in the trust a fee of £100 only shall be payable. PART III ACCEPTANCE FEE When payable 12 An acceptance fee shall be payable, in accordance with the provisions of this Part of this Order, upon acceptance by the Public Trustee of any trust other than a trust consisting entirely of an annuity or other terminable payment purchased by any person in the name of, transferred to or covenanted to be paid by the Public Trustee for the benefit of some other person: Provided that an acceptance fee shall not be payable in respect of any estate which the Public Trustee accepts as executor on or after 1st April 1977 during the period he so acts. Property subsequently coming into trust 13 If additional property becomes subject to a trust (other than an executorship accepted by the Public Trustee on or after 1st April 1977) which is administered by the Public Trustee as executor or as trustee, and such property is not an accumulation of the income of the property already subject to the estate or the trust, an acceptance fee shall be payable in respect of the gross capital value of the additional property on its acceptance valuation date of such amount as would have been payable if– a the additional property had formed part of the estate or the trust property at the date of acceptance of the estate or the trust; and b this Order had been in force at that date. Postponement of payment 14 Where an acceptance fee becomes payable in accordance with article 12 or 13 in respect of estate or trust property, any part of which is not in possession or not readily realisable, the Public Trustee– a shall exclude the value of the property not in possession or not readily realisable from the value of the remainder of the estate or trust property for the purpose of ascertaining the amount of the acceptance fee then payable; and b shall, when the property so excluded falls into possession or is realised, as the case may be, charge an acceptance fee in respect of the gross capital value of the excluded property of such amount as would have been payable if– i the excluded property had formed part of the estate or of the trust property at the date of acceptance of the estate or of the trust; and ii this Order had been in force at that date. Amount of acceptance fee 15 1 The acceptance fee shall be calculated in accordance with the provisions of this article as a percentage of the gross capital value of the estate or the trust property on the date of acceptance or on such convenient date as the Public Trustee may select. 2 Where the Public Trustee is acting– a under a declaration of trust in favour of one beneficiary only; or b as original, substituted or additional trustee of property to which an infant is absolutely entitled under a will or on an intestacy, the rate of the acceptance fee shall be as follows:– in respect of the first £50,000 1.25 per cent. in respect of any excess over £50,000 0.5 per cent. but so that the fee payable shall not be less than £175. Provided that no acceptance fee shall be charged in respect of property to which this sub-paragraph applies if that property is immediately and directly derived from an estate or a trust in which the Public Trustee is acting. 3 In all other cases in which the Public Trustee is acting as trustee the rate of the acceptance fee shall be at one half the rate of the executorship fee but so that the fee payable shall not be less than £550. PART IV ADMINISTRATION FEE When payable 16 An administration fee shall be payable, in accordance with the provisions of this Part of this Order, at the commencement of each financial year and shall be payable in full notwithstanding that the Public Trustee ceases to act in the estate or the trust, or any part thereof, in the course of that year: Provided that an administration fee shall not be payable– a in respect of the period between the date of the acceptance of a trust or any part of a trust and the commencement of the next financial year, or b in respect of any estate or part of an estate which the Public Trustee accepts as executor during the period he so acts. Amount of administration fee 17 1 The administration fee shall be the relevant percentage of that multiple of £100 which is nearest to the net capital value of the estate or the trust fund as certified by the Public Trustee after such value has been estimated in accordance with the provisions of this article. 2 The net capital value of an estate or a trust fund shall be A + B - C where– A is the value on the appropriate valuation date of the estate or the trust property other than interests not in possession and annuities or other terminable payments to which article 18 applies; B is the value, on its acceptance valuation date, of any additional property becoming part of the estate or subject to the trust during the relevant period; and C is such sum as the Public Trustee considers to be a reasonable deduction in respect of any estate or trust property distributed or disbursed by him during the relevant period. 3 In valuing any property for the purposes of this article no deduction shall be made for any debt specifically charged upon it. 4 The relevant percentage of the net capital value of the estate or the trust fund shall be as follows:– in respect of the first £30,000 1.38 per cent. in respect of any excess over £30,000 up to £150,000 1.15 per cent. in respect of any excess over £150,000 up to £375,000 0.75 per cent. in respect of any excess over £375,000 up to £2,500,000 0.5 per cent. in respect of any excess over £2,500,000 0.2 per cent. but so that the fee payable shall not be less than £30: Provided that– a where the Public Trustee is acting exclusively as custodian trustee, the fee payable shall be reduced by one half where the trust was accepted before 1st April 1980; b where he is acting exclusively as trustee of a settlement under the Settled Land Act 1925 , it shall be reduced by three quarters in respect of any part of the trust property which at the date on which the fee becomes payable is represented by land; c where he is acting as trustee under a declaration of trust for one beneficiary only it shall be reduced by five eights; and d where he is acting in a trust or an estate where an asset is represented by either:– i the principal private residence of a beneficiary who discharges all outgoings but pays no rent to the estate or trust, or ii a mortgage secured on the principal private residence of a beneficiary it shall be reduced by three quarters in respect of that asset provided that in the event of a beneficiary occupying part only of a building such reduction shall apply only to the value of that part of the building. 5 In this article– “appropriate valuation date” means whichever of the following dates next precedes the date on which the fee is payable:– 30th September 1998 in the case of any estate or trust in which the Public Trustee was acting on that date; and in any other case, the acceptance valuation date of the estate or trust; and “relevant period” means the period between the appropriate valuation date and the date on which the fee is payable. Annuities 18 Where trust property includes an annuity or other terminable payment, purchased by any person in the name of, transferred to or covenanted to be paid to the Public Trustee for the benefit of some other person, the administration fee in respect of that annuity or other payment shall be charged at the rate of 3.5 per cent of the gross income without deduction of income tax or other outgoings, and no other fee shall be payable in respect thereof under this Part of this Order. PART V WITHDRAWAL FEE When payable 19 A withdrawal fee shall be payable– a upon the Public Trustee ceasing to act as trustee or manager of any scheme or funds under Part VII of this Order; or b upon the Public Trustee ceasing to act in any estate or trust, whether upon retirement or otherwise or upon the withdrawal or distribution of any part of the estate or the trust property, except where– i the Public Trustee ceases to act as executor of an estate in respect of which an executorship fee is payable; or ii trust property held upon a declaration of trust in favour of one beneficiary only is withdrawn for the purpose of transfer to a new executorship or a new trust accepted by the Public Trustee; or iii the Public Trustee retires from all duties in favour of other trustees in respect of an estate or trust the total value of which, on the last day of the financial year prior to the date of his retirement, did not exceed £10,000; or iv trust property is withdrawn for the purpose of paying any fees prescribed by this Order. Amount of withdrawal fee 20 1 The withdrawal fee shall be charged at a relative percentage of the gross capital value of the property withdrawn or distributed. 2 The relative percentage shall be 6.5 times the effective rate of administration or management fee charged, or deemed to have been charged, on that property on the assessment date immediately prior to withdrawal or distribution: Provided that where the property did not form part of the estate or trust on that date the value of that property on its acceptance valuation date shall be used to determine the effective rate of administration fee as if it had formed part of the estate or trust on the assessment date prior to withdrawal or distribution. 3 In this article– “assessment date” means whichever of the following dates next precedes the date on which the fee is payable:– 1st April in the case of any estate or trust subject to administration fee under Part IV of this Order, or the accounting date in the case of any scheme or fund subject to management fee under Part VII of this Order. “effective rate” means the percentage rate determined by the following formula:– a b × 100 a equals the amount of administration or management fee charged, or deemed to have been charged, on the property on the assessment date prior to withdrawal or distribution; and b equals the value which on that fee was, or was deemed to have been, assessed but so that the rate so determined shall not exceed 1 2/13 per cent. PART VI FEES FOR SPECIAL SERVICES Insurance fee 21 If the Public Trustee effects or renews a policy of insurance on any trust property a fee shall be payable equal to the amount of any commission allowed. Commission fee 22 1 On any dealing in securities a fee shall be payable equal to the amount of any stockbroker’s commission refunded to the Public Trustee. 2 Where a commission is received by the Public Trustee on any deposit of money, a fee shall be payable equal to the amount of the commission received. Audit fee 23 Under section 13 of the Public Trustee Act 1906 a fee of £750 shall be payable to the Public Trustee in addition to the remuneration of the auditor. Income collection fee 24 1 Subject to the provisions of this article, an income collection fee at the rate of 3.5 per cent shall be payable at such time or times as the Public Trustee may direct in respect of the gross income of any estate or trust received by him. 2 Where the Public Trustee receives income from dividends or interest after deduction of tax, the income collection fee shall be payable in respect of the income so received. 3 Where the Public Trustee is acting exclusively under a declaration of trust for one beneficiary only, the income collection fee shall be payable at one-half of the rate prescribed above. 4 No fee shall be payable under this article in respect of an annuity or other terminable payment to which article 18 applies. 5 The Public Trustee may remit so much as appears to him equitable of any fee payable under this article where– a his duties have been or are likely to be exceptionally simple; or b the circumstances are otherwise exceptional. Investigation fee 25 1 On being asked to act as trustee of an existing trust the Public Trustee may demand the deposit of a fee or fees as he may deem sufficient to cover the cost of examining and considering relevant documents and accounts whether or not he subsequently accepts appointment as trustee and in the event of his appointment he may, at his discretion, set off all or part of the fee or fees so deposited against fees then due under Parts II and III of this Order. 2 When the Public Trustee renounces probate of any will of which he has been appointed executor he may charge a fee commensurate with the work involved in his investigation of the assets and liabilities of the estate. Fee for agency work 26 On acting as agent the Public Trustee shall be entitled to make such a charge commensurate with the amount of work involved as he may determine. Fees for additional work 27 The Public Trustee shall be entitled to make a reasonable additional charge according to the work involved in:– a dealing with a business; b dealing with assets situate outside the United Kingdom; c supplying information for the purpose of any proposed dealing with a beneficial interest or for registering a notice of charge; d dealing with freehold or leasehold property or a mortgage; e supplying copies of documents and additional copies of accounts; f an administration following the cessation of a life or other interest in property in circumstances in which no withdrawal fee is payable; g work incidental to any application to the court in connection with the administration of an estate or trust; h conducting a hearing in accordance with rule 37 of the Public Trustee Rules 1912 ; and for duties of an unusual, complex or exacting nature. Registration and enquiry fees 28 A fee shall be payable in respect of trusts or estates in which the Public Trustee is nominated to receive notices pursuant to section 138 of the Law of Property Act 1925 a for accepting nomination—a fee of £100; b for the entry of each notice—a fee of £35 (such fee to cover any necessary acknowledgement of the notice); c for permitting any authorised person to inspect and take copies of the register and of any notices—a fee of £35 for each inspection in respect of each trust or estate; and d for replying to an enquiry respecting notices—a fee not exceeding £85 for each reply in respect of each trust. Fees for registration of documents in respect of deceased persons and searches of the register 29 The following fees shall be payable in respect of the functions of the Public Trustee under section 19 of the Law of Property (Miscellaneous Provisions) Act 1994 (Functions of Public Trustee in relation to notices etc.): a for entering details of documents on the register, £20 for each deceased person against whose name the details are registered, payable in relation to each property in respect of which registration is made; b for causing a search of the register to be made, £10 for each name or variation of a name against which the search is made. PART VII SUPERANNUATION SCHEMES AND FRIENDLY SOCIETIES Management fee 30 1 A management fee shall be payable where the Public Trustee is acting as trustee of a superannuation scheme or is managing funds on behalf of the trustees of a friendly society. 2 The management fee shall be payable annually on the accounting date and shall be charged at such amount commensurate with the amount of work involved and the capital value of the Fund on the relevant accounting date as the Public Trustee may agree with the trustees. PART VIII VALUE ADDED TAX Amount of fee 31 For the purpose of reimbursing the Public Trustee in respect of value added tax payable on the supply of services in relation to which a fee (other than a fee payable under article 21 or 22) is charged, there shall be charged an additional fee equal to the amount of the tax. PART IX REVOCATION Revocation of previous fees orders 32 The Orders set out in the Schedule to this Order are hereby revoked. Irvine of Lairg, C. Dated 11th March 1999 Jane Kennedy Bob Ainsworth Two of the Lords Commissioners of Her Majesty’s Treasury Dated 16th March 1999