EDUCATION, ENGLAND AND WALES Citation, commencement and application 1 1 These Regulations may be cited as the Education (Grants for Education Support and Training) (Wales) Regulations 1998 and shall come into force on 1st April 1998. 2 These Regulations apply in relation to local education authorities in Wales. Interpretation 2 1 In these Regulations— “ the Act ” means the Education Act 1996; “approved expenditure” means any expenditure which is approved as provided in regulation 3; “baseline assessment scheme” means a scheme designed to enable pupils at a maintained school which is a primary school to be assessed for the purpose of assisting the future planning of their education and the measurement of their future educational achievements; “class” means a group in which pupils are taught in an ordinary teaching session; “determine” means determine by notice in writing; “education authority” means a local education authority in Wales; “financial year” means a period of twelve months ending with 31st March; “grant” means a grant in pursuance of these Regulations; “Key stages 3 and 4” means the periods specified in paragraphs (C) and (D) respectively of section 355(1) of the Act; “infant class” means a class containing pupils the majority of whom will attain the age of five, six or seven during the school year; “leisure time facilities” means facilities of a kind which education authorities are under the duty imposed by sections 2(3)(b) and 508(1) and (2) of the Act to secure are provided within their areas; “maintained school” means a school maintained by an education authority; “member of the Inspectorate” has the meaning assigned to it by section 46(1) of the School Inspections Act 1996 ; “mentor” means an experienced head teacher giving advice and assistance to support the professional development of an inexperienced head teacher; “named person” means a person whom the education authority are satisfied is able (having regard to any criteria set out in the Code of Practice issued by the Secretary of State under section 313 of the Act) to provide accurate information and sound advice to a parent about his child’s special educational needs, and is agreeable to being named as a person from whom the parent may seek such information and advice when the education authority serve a copy of the child’s statement of special educational needs on the parent pursuant to paragraph 6 of Schedule 27 to the Act; “National Grid for Learning” means a system of inter-connecting networks and education services based on the internet which is designed to support teaching, learning, training and administration in schools, the wider education service, and the community; “ordinary teaching session” does not include a school assembly or other school activity conducted with large groups of pupils; “prescribed expenditure” means expenditure by an education authority for or in connection with any of the purposes specified in the Schedule hereto; “pupil” has the meaning assigned to it by section 3 of the Act; “qualified teacher” means a person who, by virtue of the regulations relating to the employment of teachers from time to time in force under section 218 of the Education Reform Act 1988 , is qualified to be employed as a teacher at a school of the kind described in subsection (12) of that section; “registered inspector” means a person who is registered as an inspector in accordance with section 7(1) and (2) of the School Inspections Act 1996; “special educational needs” has the meaning assigned to it by section 312(1) of the Act; “young person” has the meaning assigned to it by section 579(1) of the Act; “youth and community worker” means a person employed in connection with leisure-time facilities, other than in a solely administrative, secretarial, clerical or manual capacity. 2 In these Regulations a reference to a regulation is a reference to a regulation contained herein, a reference in a regulation to a paragraph is a reference to a paragraph of that regulation, and a reference to the Schedule is a reference to the Schedule to these Regulations. Expenditure in respect of which grants are payable 3 Grants shall only be payable in respect of prescribed expenditure incurred or to be incurred in a financial year to the extent to which that expenditure is approved for that year by the Secretary of State for the purposes of these Regulations. Grants in respect of payments to third parties 4 Where— a an education authority incur expenditure in making payments, whether by way of maintenance, assistance or otherwise, to any other body or persons (including another education authority) who incur expenditure for or in connection with educational purposes, and b that expenditure of the recipient of the payments or any part thereof would be prescribed expenditure if it were expenditure of the authority, such payments shall to that extent be treated as prescribed expenditure for the purposes of these Regulations. Rate of Grant 5 1 Grants in respect of approved expenditure incurred on or after 1st April 1998 of the kind referred to in paragraphs 13 and 24 of the Schedule shall be paid at the rate of 100 per cent of such expenditure. 2 Grants in respect of other approved expenditure incurred on or after 1st April 1998 shall be payable at the rate of 60 per cent of such expenditure. Conditions for payment of grant 6 1 No payment of grant shall be made except in response to an application in writing from an education authority to the Secretary of State, authenticated by the officer of the authority responsible for the administration of their financial affairs or his deputy. 2 Applications for the payment of grant which relate to expenditure incurred on or after 1st April 1998 shall relate to expenditure over one or more of the periods specified in paragraph (3) and shall specify the approved expenditure in respect of which grant is applied for which has been or which it is estimated will be incurred by the education authority during each such period. 3 The periods referred to in paragraph (2) are— a 1st April to 31st July; b 1st August to 31st December; c 1st January to 31st March. 4 Where an application relating to approved expenditure which has been or which it is estimated will be incurred during the period 1st January to 31st March in any year is submitted under paragraph (1), such payment as the Secretary of State may determine but not exceeding, save where he determines otherwise in the case of an application relating to approved expenditure of the kind referred to in paragraph 24 of the Schedule, three-quarters of the grant applied for in respect of that expenditure may be made forthwith, but no further payment of grant shall be made in respect of that expenditure until a statement has been submitted in accordance with paragraph (5)(a). 5 Each education authority which has received or seeks to receive a payment of grant in respect of expenditure incurred during any financial year shall, before 31st July in the following financial year or as soon as practicable after that date— a submit to the Secretary of State a statement which shall specify the approved expenditure in respect of which grant has been or is being applied for which has been incurred by the education authority during that year; and b secure the submission to the Secretary of State of a certificate signed by the auditor appointed by the Audit Commission for Local Authorities and the National Health Service in England and Wales to audit the accounts of the authority or any auditor qualified for such appointment by virtue of section 13(5), (5A) and (6) of the Local Government Finance Act 1982 certifying that in his opinion the particulars stated in the statement submitted by the authority pursuant to this paragraph are fairly stated and that the expenditure incurred was approved for the purposes of section 484 of the Act. 6 No payment of grant shall be made in respect of expenditure incurred by an education authority in the period 1st August to 31st December in any year or any subsequent period if grant was paid to the authority in respect of expenditure in the previous financial year but the Secretary of State has not yet received the auditor’s certificate referred to in paragraph (5)(b) for that year. 7 Any under-payment or over-payment of grant which remains outstanding following receipt of the auditor’s certificate referred to in paragraph (5)(b) shall, without prejudice to the recovery of any over-payment from any subsequent payment of grant to the education authority, be adjusted by payment between the authority and the Secretary of State. 7 Where at the time of approving expenditure for the purpose of these Regulations, the Secretary of State requests information in respect of any purpose listed in the Schedule hereto, payment of grant in respect of that purpose shall be conditional on that information being included in the education authority’s application for payment of grant. 8 1 The Secretary of State may from time to time determine further conditions on the fulfilment of which the making of any payment in pursuance of the Regulations shall be dependent. 2 Where conditions have been determined in pursuance of this regulation no grant shall be payable unless such conditions have either been fulfilled or been withdrawn in pursuance of paragraph (3). 3 The Secretary of State may determine to withdraw or, after consulting the education authority, vary conditions determined in pursuance of this regulation. Requirements to be complied with 9 Any education authority to whom a payment of grant has been made shall, if so required by the Secretary of State, furnish him with such further information as may be required to enable him to verify that any grant paid has been properly paid under these Regulations. 10 Any education authority to whom a payment of grant has been made shall comply with such requirements (including requirements as to the repayment of grant or the payment to the Secretary of State of other sums related to the value of assets acquired, provided or improved with the aid of grant or interest on sums due to him) as may be determined by the Secretary of State in the case in question. 11 1 The Secretary of State may require any education authority to delegate decisions about the spending of— a grant, and b amounts allocated by the authority to meet prescribed expenditure approved in accordance with regulation 3, to the governing body of a maintained school. 2 The Secretary of State may determine to withdraw or, after consulting the education authority, vary requirements determined in pursuance of this regulation. Revocation and transitional provisions 12 The Education (Grants for Education Support and Training) (Wales) Regulations 1997 and the Education (Grants for Education Support and Training) (Wales) (Amendment) Regulations 1997 are hereby revoked, but nothing in this regulation shall prevent the Secretary of State from making payments of grant authorised by those Regulations in respect of expenditure incurred on or before 31st March 1998 or affect any condition or requirement determined by or in accordance with any of the Regulations so revoked.