PUBLIC PASSENGER TRANSPORT Citation and commencement 1 These Regulations may be cited as the Public Service Vehicles (Operators' Licences) Regulations 1995 and shall come into force on 1st January 1996. Revocation 2 The Public Service Vehicles (Operators' Licences) Regulations 1986 , the Public Service Vehicles (Operators' Licences) (Amendment) Regulations 1990 , the Public Service Vehicles (Operators' Licences) (Amendment) Regulations 1993 and the Public Service Vehicles (Operators' Licences) (Amendment) Regulations 1995 are hereby revoked. Interpretation 3 1 In these Regulations, unless the context otherwise requires— “the 1981 Act” means the Public Passenger Vehicles Act 1981; “the 1985 Act ” means the Transport Act 1985; “designated sporting event” has the same meaning as in the Sporting Events (Control of Alcohol) Act 1985 ; “disc” means an operator’s disc issued under section 18; “fax” means the making of a facsimile copy of a document by the transmission of electronic signals; “holder” in relation to a licence means the person to whom that licence was granted; “licence” means a PSV operator’s licence and “special licence” has the same meaning as in section 12(2) of the 1985 Act; “local authority” has the meaning given by section 14A(4); “Notices and Proceedings” has the same meaning as in regulation 3 of the Public Service Vehicles (Traffic Commissioners: Publications and Inquiries) Regulations 1986 ; “traffic regulation conditions” has the meaning given by section 7(1) of the 1985 Act; and “vehicle examiner” means an examiner appointed under section 66A of the Road Traffic Act 1988 . 2 Unless the context otherwise requires, any reference in these Regulations to: a a numbered section is a reference to the section bearing that number in the 1981 Act; b a numbered regulation is a reference to the regulation bearing that number in these Regulations; c a numbered paragraph is a reference to the paragraph bearing that number in the regulation in which the reference appears. Inspection of applications 4 1 The traffic commissioner who receives an application for a licence shall, until that application is determined, make it (or any part of it) available for inspection by any person who is authorised in that behalf by any chief officer of police or local authority and who so requests in writing. 2 The traffic commissioner may satisfy his obligation under paragraph (1) by either: a making the application, or, as the case may be, part of it, available for inspection at the office of his Traffic Area; or b on prior receipt of his expenses, posting a copy of the application, or, as the case may be, part of it, to the person making the request. Objections to applications for licences 5 1 The prescribed time within which an objection under section 14A must be made is the period of 21 days beginning with the day after the date when the notice of the application is published in Notices and Proceedings. 2 The prescribed manner for making an objection for the purposes of section 14A is by serving on the traffic commissioner a document— a setting out the objection; and b signed by or on behalf of the person making the objection. 3 Service of a document on the traffic commissioner shall, for the purposes of this regulation, be effected by— a delivering it; or b sending it by post; or c transmitting it by fax, to the traffic commissioner at the office of his traffic area. 4 A copy of every document setting out an objection shall be sent by the objector to the applicant on the day or the next working day after it is made. Determination of applications 6 A traffic commissioner shall not refuse an application for a licence, or grant it other than as requested without giving to the applicant an opportunity to state his case at an inquiry save where the application or the applicant’s conduct in relation to it is frivolous or unreasonable. Description of conditions attached to licences 7 1 For the purpose of section 16(3), the prescribed description of conditions is any condition regulating any of the matters specified in paragraph (2) in relation to a journey, or part of a journey, the purpose or the main purpose of which is to carry passengers to or from a designated sporting event. 2 The matters referred to in paragraph (1) are— a the times of departure and arrival of the outward journey and of the homeward journey; and b the length of any break in the outward journey or the homeward journey and the places at which any such break may occur. Requirements of notice and consideration of representations 8 Before— a attaching to a licence, except on granting the licence, any condition or additional condition in exercise of his powers under section 16(3), or b altering, in exercise of his powers under section 16(5)(a) other than at the holder’s request, any condition attached to a licence under section 16(3) (except a condition treated as so attached by virture of section 27(4) of the 1985 Act), the traffic commissioner who granted the licence shall give the holder notice of his proposal to attach or alter any such condition, and that commissioner shall consider any written representations from the holder about that proposal which he receives within 14 days of such notice. 9 1 Before— a exercising any of his powers under section 17(1) or (2), or b attaching to a licence, except on granting the licence and except if section 27(2) of the 1985 Act applies, any condition under section 26 of the 1985 Act or varying any such condition, or c making an order under section 28(1) of the 1985 Act, the traffic commissioner who granted the licence shall give notice to the holder or former holder. 2 The notice shall state— a that he is considering one or more of such actions; b the grounds on which that consideration is based; c that within 14 days of such notice the holder or former holder may make representations to him with respect to the action or actions being considered; d that those representations shall be written; and e either— i that he proposes to hold an inquiry in relation to the action or actions being considered and the date (being a date not less than 14 days from the notice) on which that inquiry will be held, or ii that he does not propose to hold an inquiry in relation to that action or those actions unless the holder or former holder, within 14 days of the notice, in writing requests him to do so. 3 The traffic commissioner shall take into account any representations which he receives by virtue of and in accordance with any notice which he gives under paragraph (1) before he decides whether or not to take any action which the notice stated he was considering. 4 The provisions of paragraph (3) shall not prevent the traffic commissioner at his discretion from hearing and considering any representations other than those made in accordance with paragraph (1) including any which are advanced (whether orally or in writing) at the inquiry, if any, which he holds. 5 The prescribed period for the purpose of section 27(3) of the 1985 Act shall be 14 days beginning with the date that a notice is given to the holder that the condition has been attached to the licence. Forms of and particulars to be contained on discs 10 1 There shall be specified on every disc the date on which it comes into force and the date on which it expires. 2 The disc shall clearly indicate (by colour or other means)— a whether a vehicle is being used under a standard licence or under a restricted licence; and b in the case of a vehicle being used under a standard licence, whether the licence covers both international and national transport operations or national transport operations only. The coming into force and expiry of discs 11 1 A disc shall not come into force more than a month after it is issued. 2 A disc shall expire— a if paragraph (3) applies to the disc, at the end of the 1 year period of the relevant licence in which the disc comes into force; b in any other case, at the end of the 5 year period of the relevant licence in which the disc comes into force. 3 This paragraph applies— a to a disc which comes into force during the first 5 year period of the relevant licence if and only if a notice of election is in force immediately before the licence is granted; and b to a disc which comes into force during any other 5 year period of the relevant licence if and only if a notice of election is in force immediately before the beginning of the period. 4 For the purposes of this regulation a notice of election, in relation to a licence, is a notice in which the holder states (or stated when he was applying for the licence) that he wishes to pay the fee for the issue of any disc connected with the licence on an annual basis. 5 A notice of election shall come into force on the day on which the holder serves it on the traffic commissioner and shall remain in force until revoked in accordance with paragraph (6). 6 The holder of a licence may not earlier than 42 days before the end of a 5 year period of the relevant licence serve a notice on the traffic commissioner revoking a notice of election. 7 Paragraph (3) of regulation 5 shall apply to the service of a notice under this regulation as it applies to service of a notice under that paragraph. 8 For the purposes of this regulation, “relevant licence”, in relation to a disc, means the licence in respect of which the disc is issued. 9 For the purposes of this regulation, the 1 year periods of a licence, are— a the period of 1 year beginning with the first day of the month in which the relevant licence comes into force; and b each consecutive period of 1 year. 10 For the purposes of this regulation, the 5 year periods of a licence, are— a the period of 5 years beginning with the first day of the month in which the relevant licence comes into force; and b each consecutive period of 5 years. 11 Notwithstanding anything in the foregoing provisions of this regulation, paragraph (2)(a) shall not apply to a disc unless at the time the disc is issued a provision in regulations under the 1981 Act is in force which prescribes different fees for the issue of a disc according to whether paragraph (3) does or does not apply. Manner in which discs are to be fixed and exhibited 12 The prescribed manner in which a disc is to be fixed and exhibited for the purposes of section 18 is by so fixing it to the vehicle that it— a is adjacent to the licence issued under the Vehicles Excise and Registration Act 1994 ; b does not interfere unduly with the driver’s view; and c can easily be read in daylight from the outside of the vehicle. Issue of a duplicate licence or disc and prohibition on unauthorised alteration of a disc 13 1 If a licence or disc has been lost or destroyed, the holder shall forthwith notify the traffic commissioner who granted the licence or disc so that he may provide a duplicate, marked as such. 2 If a licence or disc has been notified as lost or destroyed in accordance with paragraph (1) and is subsequently recovered by the holder, then the holder shall use the duplicate licence or disc and return the original to the traffic commissioner. 3 At no time shall any person except the traffic commissioner, or a person authorised to do so on his behalf, write on or otherwise alter a disc, but in the event that a disc becomes illegible by ordinary wear and tear the holder shall forthwith return the illegible disc so that the traffic commissioner may provide a duplicate, marked as such. Compulsory return of licences and discs 14 1 In the event of the suspension, surrender or other termination— a at any time of a continuous licence; or b prior to the date of expiry specified in a term licence, the holder shall return that licence to the traffic commissioner by whom it was granted for retention during the time of the suspension, or for cancellation, as the case may be, and shall at the same time return to that commissioner any discs which have been issued in relation to the licence. 2 On the removal of a suspension referred to in paragraph (1) the commissioner shall return the licence together with any discs which were issued in relation to the licence. 3 In the event of the traffic commissioner deciding— a to attach an additional condition or any traffic regulation conditions to a licence; b to alter or remove a condition or any traffic regulation conditions attached to a licence; or c to vary or remove any undertaking in a licence, the holder shall return that licence to the traffic commissioner for him to make the appropriate addition, alteration, variation or removal before returning it to the holder. 4 In the event of the traffic commissioner deciding to vary one or more conditions attached to a licence under section 16(1), so reducing the maximum number of vehicles which may be used under the licence below the number of discs which have been issued to the holder, the holder shall return to that commissioner such number of discs as will leave the holder with only the same number of discs as is equal to the reduced maximum number of vehicles. 5 In the event of a disc ceasing to have effect prior to the date of expiry, the holder shall return the disc to the traffic commissioner who issued it. 6 For the purposes of this regulation, a requirement to return a licence or disc to a traffic commissioner is a requirement for it to be— a delivered to the office of his traffic area; or b sent to the traffic commissioner at the office of his traffic area by recorded delivery service, within the period of 14 days beginning with the date on which the holder receives the notice from the traffic commissioner requiring it to be returned. 7 For the purposes of this regulation, if a licence or disc is sent by recorded delivery service in accordance with paragraph (6), it shall be regarded as having been returned at the date that it is delivered at the appropriate office in the traffic area. 8 In this regulation— “term licence” means a licence which by virtue of the Deregulation and Contracting Out (Commencement) ( No. 4) Order 1995 , has an expiry date; and “continuous licence” means a licence that is not a term licence. Voluntary return of discs 15 1 The holder of the licence may, if he so wishes, at any time return a disc to the traffic commissioner by whom the licence was issued by delivering it to him at the office of his traffic area or sending it to him at that address by recorded delivery service. 2 For the purposes of these Regulations, if a disc is sent by recorded delivery service in accordance with paragraph (1), it shall be regarded as having been returned on the date that it is delivered at the appropriate office in the traffic area. Production of licences and discs for examination 16 1 Unless its loss or destruction has been previously notified to the traffic commissioner in accordance with regulation 13(1) or (2), a licence or a disc shall be produced by the holder for examination if he is so required by any police constable, vehicle examiner or by any person authorised by the traffic commissioner for any traffic area to examine the licence or disc, and any such requirement shall be complied with in not more than 14 days. 2 Any such requirement as is mentioned in paragraph (1) may be complied with by the holder producing the licence or disc within the traffic area of the traffic commissioner by whom the licence was granted at the operating centre or principal place of business of the holder. Notification of decisions 17 The traffic commissioner shall, as regards any application made to him with respect to a licence, inform the applicant of his decision upon the application, and the traffic commissioner shall inform any applicant and any objector of the reasons for his decision when he refuses an application, grants an application other than as requested, or grants an application despite objection to it. Review of decisions 18 The period after taking a decision that is prescribed for the purposes of section 49A of the 1981 Act is 2 months. Notices generally 19 1 A notice required or authorised to be given to a person (other than a traffic commissioner) under the 1981 Act and these Regulations may be effected by— a delivering to him at his proper address; or b sending it to him by post to his proper address; or c transmitting it to him by fax if he has indicated expressly in writing or by providing a fax number on his letter heading that he will accept transmission by fax. 2 Any such document may— a in the case of a body corporate, be sent to the secretary or clerk of that body; b in the case of a partnership, be sent to any partner. 3 For the purposes of this paragraph and section 7 of the Interpretation Act 1978 , the proper address of any person is his last known address (whether of his residence or a place where he carries on business or is employed) and in the case of a body corporate, its secretary or its clerk, the address of its registered or principal office in the United Kingdom. 4 If a notice under section 49A of the 1981 Act is sent by registered post or the recorded delivery service addressed to the applicant or (as the case may be) the licence holder at his proper address, the notice shall, for the purposes of that section, be deemed to have been given when it would have been delivered in the ordinary course of post, notwithstanding that— a the notice was returned as undelivered or was for any reason not received by him; or b was in fact delivered or received by him at some other time, and notwithstanding anything in section 7 of the Interpretation Act 1978. 5 Where a person has notified the traffic commissioner of an address or a new address at which documents may be given to him for the purposes of the 1981 Act and these Regulations, that address shall also be his proper address for service for the purposes mentioned in paragraph (3) or (4) or, as the case may be, his proper address for those purposes in substitution for that previously notified. Notification of change of address 20 If during the currency of a licence the address for correspondence as notified in the licence holder’s application or as subsequently notified under this regulation ceases to be an effective address for correspondence the holder shall within 28 days from the date of such event notify the traffic commissioner by whom the licence was granted of an effective address for correspondence. Relevant convictions 21 The convictions specified in the Schedule hereto are hereby prescribed as relevant convictions for the purposes of the 1981 Act. Operators under hiring arrangements 22 The person who is to be regarded as the operator of a vehicle which is made available by one holder of a licence to another under a hiring arrangement is the holder from whom the vehicle is hired in a case where— a the holder to whom the vehicle is hired is not, under the hiring arrangement, entitled to keep the vehicle in his possession for a total period of more than 14 days; b not less than 14 days have elapsed between the finish of any previous period (of whatever duration) in which the hirer to whom the vehicle is hired was entitled to the use of the vehicle under a hiring arrangement with the holder from whom the vehicle is hired and the start of the period mentioned in sub-paragraph (a) above; c at all times when the vehicle is being used for carrying passengers for hire or reward during the period mentioned in sub-paragraph (a) above there is affixed to the vehicle a disc which has been issued to the holder from whom the vehicle is hired; d the vehicle, if made available to the holder of a restricted licence, is not adapted to carry more than sixteen passengers; and e the vehicle is not a licensed taxi made available to or by the holder of a special licence. Termination of licences held by companies 23 In a case where a licence is held by a company the events relating to the holder on the occurrence of which the licence is to terminate are as follows— a the making of a winding up order; and b the passing of a resolution for voluntary winding up. Computation of time 24 Any day which is a bank holiday under the Banking and Financial Dealings Act 1971 shall be excluded from the computation of any period of a specified number of days prescribed in these Regulations. Post Office 25 Section 16(1A) (limit on number of vehicles to be used under a restricted licence) shall not apply in respect of a licence held at any time by the Post Office. Savings 26 Notwithstanding the revocation of the Public Service Vehicles (Operators' Licences) Regulations 1986 by these Regulations, regulation 12(3) of those Regulations (which require a licence to be returned if its period of validity is curtailed) shall continue to have effect in relation to a licence if its period of validity is curtailed before 1st January 1996. Signed by the authority of the Secretary of State for Transport. Steven Norris Parliamentary Under Secretary of State, Department of Transport 11th November 1995