LOCAL GOVERNMENT, ENGLAND Application, citation, commencement and interpretation 1 1 These Regulations, which apply in England only, may be cited as the Business Improvement Districts (England) Regulations 2004 and shall come into force on the day after the day on which they are made. 2 In these Regulations— “the 1988 Act ” means the Local Government Finance Act 1988 ; “the 1989 Regulations ” means the Non-Domestic Rating (Collection and Enforcement)(Local Lists) Regulations 1989 as modified by paragraph 9 of Schedule 4 below; “ the Act ” means the Local Government Act 2003; “alteration ballot” has the meaning given in regulation 17; “alteration proposals” means proposals in relation to the alteration of BID arrangements pursuant to regulation 17; “the amount payable” for a chargeable period or part of a chargeable period in relation to a particular person, a relevant billing authority and a hereditament means— the amount that person is liable to pay to the authority as regards the hereditament in respect of the period or part thereof under section 46 of the Act by virtue of that person falling within the description of persons liable to the BID levy in the BID arrangements; or where an amount falls to be credited by the authority against that person’s liability in respect of the period or part thereof, the amount (if any) by which the amount referred to in sub-paragraph (a) exceeds the amount falling to be so credited; “ballot holder” has the meaning given in regulation 6; “barcode” means marks— appearing on the ballot paper and containing in an encoded form information relating to a voter and a ballot; capable of being scanned electronically in a manner that permits the encoded information contained in the marks to be decoded; and in which the information encoded in the marks cannot be decoded when read only by the human eye; “BID” means business improvement district; “BID ballot” means a ballot under section 49(1) of the Act; “BID body” means, where a local authority BID body is not responsible for implementing the BID arrangements, the body (whether corporate or not corporate) responsible for the implementation of the arrangements; “BID proposer” means a person who draws up BID proposals; “commencement date” subject to regulation 9(12), means the day, pursuant to section 53 of the Act, the BID arrangements are to come into force; “data form” means information which is in a form which is capable of being processed by means of equipment operating automatically in response to instructions given for that purpose; “the day of the ballot” means the day determined by the ballot holder, in accordance with Schedule 2, as the day by which ballot papers must be returned to him; “demand notice” means the notice required to be served under paragraph 2(1) of Schedule 4; “electronic communication” means a communication transmitted (whether from one person to another, from one device to another or from a person to a device or vice versa)— by means of a telecommunication system (within the meaning of the Telecommunications Act 1984 ); or by other means but while in electronic form; “hereditament” means anything which is or is treated as being a hereditament by virtue of the provisions of or any provisions made under section 64 of the 1988 Act including any hereditament to which regulation 6 of the Non-Domestic Rating (Miscellaneous Provisions) Regulations 1989 applies but otherwise excluding any hereditament to which regulations made under section 64(3)(b) of the 1988 Act apply; “liability order” has the meaning given in regulation 10 of the 1989 Regulations; “local authority BID body” means, where the relevant billing authority or a company under the control of the authority (within the meaning given in section 68 of the Local Government and Housing Act 1989 ) is responsible for implementing the BID arrangements, that person; “person entitled to vote” has the meaning given in regulation 8; “re-ballot” means a BID ballot, renewal ballot, or alteration ballot, as the case may be, which is required to be arranged pursuant to regulation 9(10); “relevant billing authority” means the billing authority for the geographical area of the BID; “renewal ballot” means a ballot under section 54(2) of the Act; “renewal proposals” means proposals in relation to the renewal of the BID arrangements under section 54(2) of the Act; “veto” means a veto by the relevant billing authority pursuant to section 51(2) of the Act; “veto notice” means a notice given by a billing authority pursuant to section 51(4) of the Act; and “working day” means any day other than a Saturday, Sunday, Christmas Day, Good Friday or any day which is a bank holiday in England and Wales under the Banking and Financial Dealings Act 1971 . Obtaining information from billing authority for the purpose of developing BID proposals 2 1 On receiving a request (made in accordance with paragraph (2)) from any person who is developing BID proposals, the relevant billing authority shall– a prepare a document showing (as far as the relevant billing authority is able to ascertain from its non-domestic rates billing records at that time) the name of each non-domestic ratepayer and the address and rateable value of each hereditament which is occupied, or (if unoccupied) owned, by him in the geographical area of the BID proposals to be developed; and b supply a copy of the information in the document to the person concerned in data form. 2 A request under paragraph (1) shall— a be made in writing to the relevant billing authority; b confirm that the person making the request intends to make use of the information requested only for the purpose of developing the BID proposal described in the request made pursuant to paragraph (1); c provide a summary of the nature of the BID proposals to be developed; d provide the description of the geographical area of the BID proposals to be developed; and e be accompanied by the fee (if any) imposed by the relevant billing authority under paragraph (4). 3 No person may— a disclose to any person any information supplied to it under paragraph (1); b make use of any such information, otherwise than for the purpose of developing the BID proposal described in the request made pursuant to paragraph (1). 4 The relevant billing authority may impose a charge in respect of dealing with a request and supplying the information under this regulation on the person to whom the information is to be supplied. 5 The relevant billing authority shall ensure the amount of a charge imposed under paragraph (4) is reasonable having regard to the costs incurred or likely to be incurred by the authority in dealing with requests and supplying information under this regulation. BID proposer 3 1 The following persons may draw up BID proposals— a any person who, at the date he sends BID proposals to the relevant billing authority under regulation 4(2)(a)— i is a non-domestic ratepayer in relation to a hereditament situated in the area to be comprised in such proposals; ii has an interest in land (situated in the area to be comprised in such proposals) as freeholder, mortgagee or lessee, or directly or indirectly receives rent for the land (whether or not he is a non-domestic ratepayer in relation to that land); or iii is a body (whether corporate or not corporate) one of whose purposes is developing BID proposals; and b the relevant billing authority. 2 Subject to paragraph (3), a BID proposer shall, at least 84 days before sending the notice required under regulation 4(2)(a)(ii), notify the relevant billing authority and the Secretary of State in writing of the proposer’s intention of asking the relevant billing authority to put the BID proposals to a ballot. 3 Paragraph (2) shall not apply where a BID proposer sends the notice required under regulation 4(2)(a)(ii) to the relevant billing authority before 1st April 2005. BID proposals, renewal proposals, alteration proposals and preliminary procedures 4 1 BID proposals, renewal proposals or alteration proposals, as the case may be, shall include the matters mentioned in paragraphs 1, 2 and 3 of Schedule 1. 2 Where a BID proposer decides to seek approval of BID proposals in a BID ballot or the BID body decides to seek approval of alteration proposals in an alteration ballot or renewal proposals in a renewal ballot, it shall— a send to the relevant billing authority— i a copy of the BID proposals, alteration proposals or renewal proposals, as the case may be, together with a summary of— aa the consultation it has undertaken with those persons who are to be liable for the proposed BID levy; bb the proposed business plan (including the estimated cashflow, an estimate of the predicted revenue to be generated and the predicted expenditure to be spent under the BID arrangements, the predicted budget over the duration of the BID arrangements and the contingency margin included in the budget); and cc the financial management arrangements for the BID body, and the arrangements for periodically providing the relevant billing authority with information on the finances of the BID body; and ii a notice in writing requesting the relevant billing authority to instruct the ballot holder to hold a BID ballot in relation to the BID proposals, an alteration ballot in relation to the alteration proposals or a renewal ballot in relation to the renewal proposals, as the case may be; and b provide the relevant billing authority with such information as it shall reasonably require to satisfy itself that the BID proposer or, as the case may be, the BID body, has sufficient funds to meet the costs of the BID ballot, the renewal ballot, or the re-ballot in relation to the BID ballot, or the renewal ballot, as the case may be, should it be required to do so under regulation 10. 3 Where— a a BID proposer decides to seek approval of BID proposals in a BID ballot; b a BID body or a local authority BID body, as the case may be, decides to seek approval of alteration proposals in an alteration ballot or renewal proposals in a renewal ballot, it shall send a copy of the BID proposals, alteration proposals, or renewal proposals, as the case may be, and the proposed business plan, to any person who is to be liable for the proposed BID levy who requests a copy. 4 Where the relevant billing authority is of the view that the BID proposals, renewal proposals or alteration proposals conflict with a policy formally adopted by and contained in a document published by the authority (whether or not the authority is under a statutory duty to prepare such document) the authority shall, as soon as reasonably practicable after receiving the proposals, notify the BID proposer or BID body, as the case may be, in writing explaining the nature of that conflict. Instructions to hold a BID ballot, renewal ballot, alteration ballot or re-ballot 5 1 Where the relevant billing authority— a subject to paragraph (2), receives a notice pursuant to regulation 4(2)(a)(ii); b in the case where a local authority BID body is responsible for implementing the BID arrangements, decides to seek approval of alteration proposals or renewal proposals, as the case may be; or c receives a notification from the Secretary of State under regulation 9(10) requiring it to arrange a re-ballot; it shall instruct the ballot holder to hold a BID ballot, a renewal ballot, an alteration ballot or re-ballot, as the case may be. 2 Where the relevant billing authority receives a notice pursuant to regulation 4(2)(a)(ii), it shall not be required to instruct the ballot holder under paragraph (1) until such time as the BID proposer or BID body, as the case may be, complies with the requirements of regulation 4(1) and (2). Ballot holder 6 1 The person who holds a BID ballot, renewal ballot, alteration ballot or re-ballot (“the ballot holder”) shall be the person the relevant billing authority has appointed under section 35 of the Representation of the People Act 1983 as the returning officer for elections to that authority. 2 The ballot holder may by writing under his hand appoint one or more persons to discharge all or any of his functions under these Regulations. Arrangements for holding a ballot and conduct of a ballot 7 On receipt of an instruction under regulation 5, the ballot holder shall make arrangements for conducting a BID ballot, alteration ballot, renewal ballot or re-ballot, as the case may be, in accordance with Schedule 2. Persons entitled to vote 8 1 Subject to paragraph (3), a person shall be entitled to vote in a BID ballot, an alteration ballot or a re-ballot in respect of a BID ballot or an alteration ballot if, on the date the ballot holder publishes the notice under paragraph 3(a) of Schedule 2, he falls within the class of non-domestic ratepayers to be liable for the BID levy described in the BID proposals or the alteration proposals, as the case may be. 2 Subject to paragraph (3), a person shall be entitled to vote in a renewal ballot or a re-ballot in respect of a renewal ballot if, on the date the ballot holder publishes the notice under paragraph 3(a) of Schedule 2, he falls within the class of non-domestic ratepayers who on that date are liable for the BID levy. 3 Where, in respect of a hereditament, more than one person is or is to be liable for the BID levy as partners or trustees the person entitled to vote in respect of that hereditament shall be the partners or trustees jointly. Declaring a ballot void 9 1 Subject to paragraph (3), the Secretary of State may declare void a BID ballot, renewal ballot, alteration ballot or re-ballot if it appears to him that a material irregularity has occurred. 2 In this regulation, “material irregularity” means— a a contravention of any requirement of these Regulations which, in the Secretary of State’s opinion, means it is likely that voting in the BID ballot, renewal ballot, alteration ballot or re-ballot, as the case may be, has been affected to a significant extent by the contravention; b persons other than persons entitled to vote have purported to vote in the BID ballot and, in the Secretary of State’s opinion, it is likely that the result of the BID ballot, renewal ballot, alteration ballot or re-ballot, as the case may be, has been affected to a significant extent; or c persons entitled to vote have been prevented from voting or hindered from doing so freely in accordance with their own opinion and, in the Secretary of State’s opinion, it is likely that the result of the BID ballot, renewal ballot, alteration ballot or re-ballot, as the case may be, has been affected to a significant extent. 3 Paragraph (1) shall not apply unless, by the date which is 28 days after the notice of the result is published pursuant to paragraph 17 of Schedule 2, a person (“the complainant”), being a person or group of persons referred to in paragraph (4), has made a request (by notice given in writing) to the Secretary of State to exercise his powers under this regulation, specifying the reason for such a request. 4 The persons mentioned in paragraph (3) are— a the BID proposer or the BID body; b at least 5 per cent. of the number of persons entitled to vote in the BID ballot, renewal ballot, alteration or re-ballot, as the case may be; or c the relevant billing authority. 5 On receipt of a request under paragraph (3) the Secretary of State shall notify the complainant, the relevant billing authority and the BID proposer or the BID body, as the case may be, in writing that he has received the request and send a copy to each of them. 6 Where two or more requests relate to the same ballot, the Secretary of State may decide those requests together. 7 Within 28 days of the date of the notice given by the Secretary of State under paragraph (5) the complainant, the relevant billing authority and the BID proposer or the BID body, as the case may be, may serve on the Secretary of State written representations in respect of the request. 8 A copy of the representations made by one party shall be sent by the Secretary of State to the other parties and shall be accompanied by a statement explaining the effect of paragraph (9). 9 Any party to whom a copy of representations is sent under paragraph (8) may within 14 days of receiving them serve on the Secretary of State further written representations in reply and the Secretary of State shall send a copy of any such further representations to the other parties. 10 The Secretary of State shall notify the complainant, the relevant billing authority and the BID proposer or the BID body, as the case may be, in writing of his decision and where he declares void a BID ballot, renewal ballot, alteration ballot or re-ballot, he shall notify the relevant billing authority in writing requiring it to arrange for a re-ballot or, as the case may be, a further re-ballot to be held. 11 Where the Secretary of State declares void a BID ballot, a renewal ballot, an alteration ballot or a re-ballot in relation to such a ballot and he is of the opinion that the material irregularity was caused by the actions or omissions of the BID proposer or BID body, as the case may be, he shall issue a notice in writing to that effect with his decision notice and, he shall include in the notice an explanation of the effect of regulation 10. 12 Where the Secretary of State declares void a BID ballot, a renewal ballot, an alteration ballot or a re-ballot in relation to such a ballot— a the BID arrangements, the renewed BID arrangements or the alterations to the BID arrangements, to which the ballot declared void relates, shall not come into force on the commencement date; and b subject to paragraph (13), the BID arrangements, the renewed BID arrangements or the alterations to the BID arrangements, if subsequently approved in the re-ballot, shall come into force on such day as the relevant billing authority determines. 13 The day determined under paragraph (12) shall be no later than a year after the date of the notice of the result is published pursuant to paragraph 17 of Schedule 2. Payment of costs of a ballot 10 1 This paragraph applies where the number of persons voting in the ballot who have voted in favour is less than 20 per cent. of the number of persons entitled to vote in the ballot and— a the proposals were not approved in the ballot; or b the Secretary of State issues a notice under regulation 9(11) in relation to the ballot. 2 Where paragraph (1) applies the relevant billing authority may require the BID proposer or the BID body, as the case may be, to pay the costs of arranging and holding the ballot and the relevant billing authority may recover this amount as a civil debt due to it. 3 The costs referred to in paragraph (2) include any expenses properly incurred by the ballot holder and charged to the relevant billing authority pursuant to regulation 20. Obtaining information from billing authority for the purpose of canvassing 11 1 As soon as practicable after instructing the ballot holder to hold a ballot (under regulation 5(1)), the relevant billing authority shall– a prepare a document showing (as far as the relevant billing authority is able to ascertain from its non-domestic rates billing records at that time) the name of each non-domestic ratepayer and the address and rateable value of each hereditament which is occupied, or (if unoccupied) owned, by him in the geographical area to which any BID proposals, alteration proposals or renewal proposals, as the case may be, relate; b provide a copy of the document referred to in paragraph (1)(a) to the ballot holder as soon after instructing as practicable; and c make available for inspection by any person a copy of the information in the document referred to in sub-paragraph (a) at its principal office during normal working hours. 2 On receiving a request (made in accordance with paragraph (3)) from– a the BID proposer or BID body, as the case may be; b any person who, or any group of persons which, represents 5 per cent. or more of the persons who are to be liable for any proposed BID levy, the relevant billing authority shall supply a copy of the information in the document it is required to prepare under paragraph (1) to the person or group of persons concerned in data form. 3 A request under paragraph (2) shall— a be made in writing to the relevant billing authority; b identify the BID ballot, alteration ballot, renewal ballot or re-ballot in relation to which the request is made; c confirm that the person or group of persons making the request intends to make use of the information requested only for the purpose of canvassing persons entitled to vote in the BID ballot, alteration ballot, renewal ballot or re-ballot identified in the request made pursuant to paragraph (2); and d be accompanied by the fee (if any) imposed by the relevant billing authority under paragraph (5). 4 No person may— a disclose to any person any information supplied to it under paragraph (2); b make use of any such information, otherwise than for the purpose of canvassing persons entitled to vote in the BID ballot, alteration ballot, renewal ballot or re-ballot identified in the request made pursuant to paragraph (2). 5 The relevant billing authority may impose a charge in respect of dealing with a request and supplying the information under this regulation on the person to whom the information is to be supplied. 6 The relevant billing authority shall ensure the amount of a charge imposed under paragraph (5) is reasonable having regard to the costs incurred or likely to be incurred by the authority in dealing with requests and supplying information under this regulation. Veto of BID proposals 12 1 For the purposes of section 51(2) of the Act, the prescribed circumstances are that the relevant billing authority is of the opinion the BID arrangements are likely— a to conflict to a material extent with any policy formally adopted by and contained in a document published by the authority (whether or not the authority is under a statutory duty to prepare such document); or b to be a significantly disproportionate financial burden on any person or class of persons (as compared to the other non-domestic ratepayers in the geographical area of the BID) and — i that burden is caused by the manipulation of the geographical area of the BID or by the structure of the BID levy; and ii that burden is inequitable. 2 For the purposes of section 51(2) of the Act, the prescribed period is 14 working days from the day of the ballot. 3 For the purposes of section 51(3) of the Act, the prescribed matters to which the relevant billing authority shall have regard in deciding whether to exercise its veto are— a the level of support (as evidenced by the result of the BID ballot or re-ballot of a BID ballot, as the case may be) for the BID proposals; b the nature and extent of the conflict referred to in paragraph (1)(a); c in relation to paragraph (1)(b), the structure of the proposed BID levy and how the financial burden of the BID is to be distributed amongst ratepayers in the geographical area of the BID; d the extent to which the BID proposer discussed the BID proposals with the authority before submitting the BID proposals to the authority under regulation 4; and e the cost incurred by any person up to the end of the period prescribed in paragraph (2) in developing the BID proposals and canvassing in relation to the BID proposals. Appeal against veto 13 1 A person (“the appellant”) who wishes to appeal against a veto under section 52(1) of the Act shall serve on the Secretary of State, within 28 days of the veto notice being given by the relevant billing authority under section 51(4) of the Act, a notice in writing (“the appeal notice”) accompanied by a statement of the reasons for which the appeal is made. 2 On receipt of the appeal notice the Secretary of State shall— a notify the appellant and the relevant billing authority, in writing, that he has received the appeal notice; and b send a copy of the appeal notice to the relevant billing authority. 3 Where two or more appeal notices relate to the same veto, the Secretary of State may decide those appeals together. 4 The appeal shall be determined by way of written representations to be made to the Secretary of State. 5 Within 28 days of the date of the notice given by the Secretary of State under paragraph (2), the appellant and the relevant billing authority may serve on the Secretary of State written representations in respect of the appeal. 6 A copy of the representations made by one party to the appeal shall be sent by the Secretary of State to the other parties to the appeal and shall be accompanied by a statement explaining the effect of paragraph (7). 7 Any party to an appeal to whom a copy of representations is sent under paragraph (6) may within 14 days of receiving them serve on the Secretary of State further written representations in reply and the Secretary of State shall send a copy of any such further representations to the other parties to the appeal. 8 In deciding whether to allow an appeal, the Secretary of State shall take into account the following matters— a the level of support (as evidenced by the result of the BID ballot or re-ballot of a BID ballot, as the case may be) for the BID proposals; b the nature and extent of the conflict referred to in paragraph (1)(a) of regulation 12; c in relation to paragraph (1)(b) of regulation 12, the structure of the proposed BID levy and how the financial burden of the BID is to be distributed amongst ratepayers in the geographical area of the BID; d the extent to which the BID proposer discussed the BID proposals with the authority before submitting the BID proposals to the authority under regulation 4; e whether, after the date on which the notice pursuant to regulation 4(2)(a)(ii) is received, the relevant billing authority changed any policy formally adopted by and contained in a document published by the authority so that such policy then conflicted with the BID proposals; and f the cost incurred by any person up to the end of the period prescribed in regulation 12(2) in developing the BID proposals and canvassing in relation to the BID proposals. 9 As soon as reasonably practicable after a decision has been made, the Secretary of State shall send notice of his decision in writing to the appellant and the relevant billing authority. BID Revenue Account 14 1 Schedule 3 shall have effect with respect to the keeping of the BID Revenue Account, as follows — Part 1 — Credits to the account; Part 2 — Debits to the account. 2 Where the relevant billing authority has more than one BID it shall ensure a separate BID Revenue Account is kept for each of the BIDs. 3 This paragraph applies where BID arrangements come to an end (whether by reason of termination under regulation 18 or otherwise) and there is a credit to the BID Revenue Account which, after deducting a reasonable sum for the cost of administering the arrangements for crediting or refunding the amount, would provide a credit or refund of at least £5 for each person who was liable to pay the BID levy immediately prior to the end of the BID arrangements (in this regulation, a “previous levypayer”). 4 Where paragraph (3) applies the relevant billing authority shall– a calculate the amount of the credit to the BID Revenue Account (after the deduction referred to in paragraph (3) has been made) which is to be credited or refunded to each previous levypayer; b ensure the amount to be credited or refunded to each previous levypayer is calculated by reference to the amount of the BID levy each previous levypayer was liable to pay for the last chargeable period of the BID arrangements; and c make arrangements for the amount so calculated to be credited against any liability by way of non-domestic rates of each previous levypayer or, where there is no liability for that person by way of non-domestic rates, for the amount to be refunded to that person. 5 Where paragraph (3) does not apply, the relevant billing authority shall carry the credit balance in the BID Revenue account to the credit of its general fund. Administration of the BID levy etc 15 The relevant billing authority shall, by the commencement date, provide for the imposition, administration, collection, recovery and application of the BID levy and Schedule 4 shall have effect with respect to those matters. Alteration of BID arrangements without an alteration ballot 16 1 Subject to paragraphs (2) to (4), BID arrangements may be altered without an alteration ballot where the arrangements include a provision to that effect. 2 No provision mentioned in paragraph (1) may alter— a the geographical area of the BID; or b the BID levy in such a way that would— i cause any person to be liable to pay the BID levy who was not previously liable to pay; or ii increase the BID levy for any person. 3 Where paragraph (1) applies, the BID arrangements must include a provision describing the procedure to make the alteration. 4 The procedure referred to in paragraph (3) must include— a where there is a BID body, a consultation between the BID body and the relevant billing authority; and b where a local authority BID body is responsible for implementing the BID arrangements, a consultation between the relevant billing authority and such representatives of the business community for the geographical area of the BID as the authority considers appropriate. 5 Where the BID arrangements are altered pursuant to this regulation— a the billing authority shall ensure the BID arrangements (as altered) are made by the time those BID arrangements (as altered) are to come into force and shall send a notice in writing explaining the reason for and the effect of the alteration to each person liable for the BID levy; and b sections 44 to 47 of the Act, regulations 14 to 18 and Schedules 3 and 4 shall have effect from the date the BID arrangements (as altered) come into force as if a reference in each of those provisions to “BID arrangements” were a reference to the BID arrangements (as altered). Alterations of the BID arrangements following a ballot 17 1 Where there is a proposal to alter— a BID arrangements and those arrangements do not include a provision allowing for the arrangements to be altered without a ballot; b the geographical area of the BID; or c the BID levy in such a way that would— i cause any person to be liable to pay the BID levy who was not previously liable to pay; or ii increase the BID levy for any person, the BID body or, where a local authority BID body is responsible for implementing the BID arrangements, the relevant billing authority may alter the BID arrangements in accordance with this regulation. 2 An alteration of the BID arrangements under this regulation is not to come into force unless the alteration proposals are approved by a ballot of the non-domestic ratepayers who are to be liable for the BID levy under the BID arrangements (as altered) (“an alteration ballot”) and they are not to be regarded as approved by an alteration ballot unless— a a majority of the persons voting in the alteration ballot have voted in favour of the alteration proposals; and b the aggregate of the rateable values of each hereditament in respect of which a person voting in the alteration ballot has voted in favour of the alteration proposals exceeds the aggregate of the rateable values of each hereditament in respect of which a person voting in the alteration ballot has voted against the alteration proposals. 3 Where BID arrangements are altered pursuant to this regulation— a the billing authority shall ensure the BID arrangements (as altered) are made by the time those BID arrangements (as altered) are to come into force; and b sections 44 to 47 of the Act, regulations 14 to 18 and Schedules 3 and 4 shall have effect from the date the BID arrangements (as altered) come into force as if a reference in each of those provisions to “BID arrangements” were a reference to the BID arrangements (as altered). Termination of BID arrangements 18 1 The relevant billing authority may terminate BID arrangements where— a in the opinion of the authority, the BID body will have insufficient finances to meet its liabilities for the current chargeable period and the authority has— i offered the BID body a reasonable opportunity to arrange for financing the shortfall or for a reduction in the works or services under the BID arrangements which is sufficient to offset the shortfall; and ii given those persons who are liable to the BID levy an opportunity, at a public meeting, to make representations in relation to the termination of the BID arrangements; or b the authority is unable, due to any cause beyond the control of the authority, to provide works or services which are necessary for the BID to continue and the authority has— i where there is a BID body, consulted the BID body and conducted a consultation with such representatives of the business community for the geographical area of the BID as the authority considers appropriate; and ii where a local authority BID body is responsible for implementing the BID arrangements, conducted a consultation with such representatives of the business community for the geographical area of the BID as the authority considers appropriate. 2 Subject to paragraph (3), the BID body or, where a local authority BID body is responsible for implementing the BID arrangements, the relevant billing authority may terminate the BID arrangements where— a the works or services to be provided under the BID arrangements are no longer required; or b the BID body or local authority BID body, as the case may be, is unable, due to any cause beyond its control, to provide works or services which are necessary for the BID to continue. 3 The BID body or, where a local authority BID body is responsible for implementing the BID arrangements, the relevant billing authority shall take no steps to terminate the BID arrangements until— a where there is a BID body, it has consulted the relevant billing authority and conducted a consultation with such representatives of the business community for the geographical area of the BID as the authority considers appropriate; and b where a local authority BID body is responsible for implementing the BID arrangements, the relevant billing authority has conducted a consultation with such representatives of the business community for the geographical area of the BID as the authority considers appropriate. 4 The relevant billing authority shall notify the BID body in writing of its intention to terminate the BID arrangements under paragraph (1) or (2) at least 28 days before the date of the termination. 5 The BID body shall notify the relevant billing authority in writing of its intention to terminate the BID arrangements under paragraph (2) at least 28 days before the date of the termination. 6 Where BID arrangements are terminated under this regulation the relevant billing authority shall, as soon as is reasonably practicable, give notice of the termination in writing to each person liable for the BID levy and the notice shall include an explanation of whether a repayment under regulation 14(4) is to be made. Information 19 The relevant billing authority shall supply to the ballot holder any information he requires for the purposes of carrying out his functions under these Regulations. Expenses of the ballot holder 20 All expenditure properly incurred by the ballot holder in relation to the holding of a ballot under these Regulations shall be paid by the relevant billing authority. Electronic communication of requests, applications or notices 21 1 Subject to paragraph (2), a requirement in these Regulations that any request, application or notice should be in writing is satisfied where (apart from the usual meaning of that expression) the text of it— a is transmitted by electronic communication; b is received in legible form; and c is capable of being used for subsequent reference. 2 Paragraph (1) shall not apply to any notice required or authorised to be given to or served by a billing authority on any person by Schedule 4 or any information required by paragraph 3(2) of that Schedule. Signed by authority of the First Secretary of State Nick Raynsford Minister of State, Office of the Deputy Prime Minister 16th September 2004