LICENCES AND LICENSING Citation and commencement 1 These Regulations may be cited as the Licensing Act 2003 (Personal licences) Regulations 2005 and shall come into force on 7th February 2005. Interpretation 2 1 In these Regulations— “ the Act ” means the Licensing Act 2003; “ legible in all material respects ” means that the information contained in the application is available to the recipient to no lesser extent than it would be if it were given by means of a document in written form; “ person of standing in the community ” includes a bank or building society official, a police officer, a civil servant or a minister of religion; and “ prescribed fee ” in relation to an application, shall be the fee for such application calculated in accordance with the regulations made by the Secretary of State under Part 6 of the Act. Scope 3 These Regulations apply to applications made under and in relation to Part 6 (personal licences) of the Act. Person to whom a personal licence may be granted who does not possess a licensing qualification 4 1 The following persons are prescribed for the purposes of section 120(2)(b) of the Act— a a member of the company of the Master, Wardens, Freemen and Commonalty of the Mistery of the Vintners of the City of London; b a person operating under a licence granted by the University of Cambridge;or c a person operating premises under a licence granted by the Board of the Green Cloth. Form of personal licence 5 A personal licence shall be in the form of a physical document in two separate parts and shall contain— a in the first part, the matters referred to in section 125(2) of the Act, a photograph of the holder, a number allocated by the licensing authority that is unique to the licence and , an identifier for the licensing authority granting the licence ... and this part shall be produced in durable form and shall be of a size no larger than 70 millimetres by 100 millimetres, and b in the second part, the matters referred to in section 125(3) of the Act and the matters referred to in (a) except that the photograph of the holder shall be omitted. Application for grant ... of a personal licence 6 1 Except in the case of an application for the grant of a personal licence by the holder of a justices' licence during the period commencing on 7th February 2005 and ending on 6th August 2005, in which case the provisions of regulation 8 shall apply, an application for the grant of a personal licence made under section 117 of the Act (application for grant ... of a personal licence) shall be in the form and shall contain the information set out in Schedule 1 to these Regulations and shall be accompanied by the prescribed fee. 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 1 An application made under regulation 6(1) ... shall be accompanied by the following documents— a two photographs of the applicant, which shall be— i taken against a light background so that the applicant's features are distinguishable and contrast against the background, ii 45 millimetres by 35 millimetres, iii full face uncovered and without sunglasses and, unless the applicant wears a head covering due to his religious beliefs, without a head covering, iv on photographic paper, and v one of which is endorsed with a statement verifying the likeness of the photograph to the applicant by a solicitor, notary, a person of standing in the community or any individual with a professional qualification; and b either— i a criminal conviction certificate issued under section 112 of the Police Act 1997 , ii a criminal record certificate issued under section 113A of the Police Act 1997, or iii the results of a request made under Article 15 of the UK GDPR or section 45 of the Data Protection Act 2018 (rights of access by the data subject) to the National Identification Service for information contained in the Police National Computer , and in any case such certificate or ... results shall be issued no earlier than one calendar month before the giving of the application to the relevant licensing authority, and c a declaration by the applicant, in the form set out in Schedule 3, that the applicant— i has not been convicted of a relevant offence or a foreign offence, ii has not been required to pay an immigration penalty, or iii has been convicted of such an offence or required to pay such a penalty, accompanied by details of the nature and date of the conviction or penalty and any sentence in respect of such conviction. 2 Except in the case of a person prescribed under regulation 4, an application under regulation 6(1) shall be accompanied by the licensing qualification of the applicant. 3 In this regulation, “ the UK GDPR ” has the same meaning as in Parts 5 to 7 of the Data Protection Act 2018 (see section 3(10) and (14) of that Act). 8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 1 An application shall be given in writing. 2 Notwithstanding the requirement in paragraph (1) and subject to paragraph (3), that requirement shall be satisfied in a case where— a The text of the application— i is transmitted by electronic means; ii is capable of being accessed by the recipient; iii is legible in all material respects; and iv is capable of being read and reproduced in legible written form and used for subsequent reference; b the person to whom the application is to be given has agreed in advance that an application may be given to them by those means; and c forthwith on sending the text of the application by electronic means, the application is given to the recipient in writing. 3 Where the text of the application is transmitted by electronic means, the giving of the application shall be effected at the time the requirements of paragraph 2(a) are satisfied, provided that where any application is required to be accompanied by a fee, or any document that application shall not be treated as given until the fee or document has been received by the relevant licensing authority. Provision of forms 10 The relevant licensing authority— a must provide on request the forms listed in the Schedules printed on paper; or b in a case where the relevant licensing authority maintains a website, it may provide electronic copies of the forms listed in the Schedules on such a website. Validity of forms 11 A licensing authority shall not reject any application by reason only of the fact that it is given on a form provided otherwise than from the relevant licensing authority but which complies with the requirements of these Regulations. Richard Caborn Minister of State Department for Culture, Media and Sport