LICENCES AND LICENSING Citation and commencement 1 These Regulations may be cited as the Licensing Act 2003 (Hearings) Regulations 2005 and shall come into force on 7th February 2005. Interpretation 2 1 In these Regulations— “ the Act ” means the Licensing Act 2003; “authority” means, in relation to a hearing, the relevant licensing authority which has the duty under the Act to hold the hearing which expression includes the licensing committee or licensing sub-committee discharging the function of holding the hearing; “determination” is to be interpreted in accordance with Schedule 4; “hearing” means the hearing referred to in column 1 of the table in Schedule 1 as the case may require; “legible in all material respects” means that the information contained in the notice is available to the recipient to no lesser extent than it would be if given by means of a document in written form; “notice of hearing” means the notice given under regulation 6(1); “party to the hearing” means a person to whom the notice of hearing is to be given in accordance with regulation 6(1) and “party” and “parties” shall be construed accordingly. 2 In these Regulations, a reference to the application, representations or notice made by a party means the application, representations or notice referred to in relation to that party in column 2 of the table in Schedule 2. 2A In these Regulations, a reference to a hearing of an authority in Wales held through remote means is to a hearing held by means of any equipment or other facility which enables persons who are not in the same place to speak and be heard by each other (whether or not the equipment or facility enables those persons to see or be seen by each other). 3 In these Regulations, a reference to a section, or a paragraph of a Schedule is a reference to the section of, or the paragraph of the Schedule to, the Act. 4 For the purposes of regulation 19(b), a notice given by a chief officer of police does not include an application made, or a certificate given under, section 53A(1) of the Act . Scope 3 1 These Regulations make provision for the procedure to be followed in relation to hearings held under the Act by an authority. 2 Regulations 4 to 13, 16(a), 18, 20(2)(a) and (4), 22 (from “and shall” to the end), 27, 29 and 34 do not apply to a hearing under section 53B of the Act (interim steps pending review). Period of time within which hearing to be held 4 1 An authority in England shall arrange for the date on which and time and place at which a hearing is to be held in accordance with regulation 5 and shall give a notice of hearing in accordance with regulations 6 and 7. 2 An authority in Wales must— a in the case of a hearing which is held through remote means only, arrange for the date and time at which the hearing is to be held in accordance with regulation 5; b in the case of a hearing which is held partly through remote means or not through remote means, arrange for the date on which and the place and time at which a hearing is to held in accordance with regulation 5; 2A In either case mentioned in paragraph (2) an authority in Wales must give a notice of hearing in accordance with regulations 6(1A) and 7. 5 1 Subject to paragraph (2), hearings to be held under the provisions listed in column 1 of the table in Schedule 1 must be commenced within the period of time specified in column 2 of the table and in a case where the hearing is to be held on more than one day, the hearing must be arranged to take place on consecutive working days. 2 Hearings to be held under the provision listed in the entry numbered 15A in the table in Schedule 1 can be arranged to take place other than on consecutive working days if an authority considers this to be necessary— a for its consideration of any representations made by a party, or b in the public interest. Notice of hearing 6 1 In the case of hearings under the provisions listed in column 1 of the table in Schedule 2, an authority in England shall give to the persons listed in column 2 of the table a notice stating the date on which and time and place at which the hearing is to be held (the “notice of hearing”) in accordance with the following provisions of this regulation. 1A In the case of hearings under the provisions listed in column 1 of the table in Schedule 2, an authority in Wales must, in accordance with the following provisions of this regulation, give to the persons listed in column 2 of the table a notice which— a where the hearing is held through remote means only, gives details of the time of the hearing and how to access it, or b where the hearing is held partly through remote means or not through remote means, gives details of the time and place of the hearing and how to access it. 2 In the case of a hearing under— a section 48(3)(a) (cancellation of interim authority notice following police objection), or b section 105(2)(a) (counter notice following police objection to temporary event notice), the authority shall give the notice of hearing no later than two working days before the day or the first day on which the hearing is to be held. 3 In the case of a hearing under— a section 167(5)(a) (review of premises licence following closure order) or section 53C (review of premises licence following review notice) , b paragraph 4(3)(a) of Schedule 8 (determination of application for conversion of existing licence), c paragraph 16(3)(a) of Schedule 8 (determination of application for conversion of existing club certificate), or d paragraph 26(3)(a) of Schedule 8 (determination of application by holder of justices' licence for grant of personal licence), the authority shall give the notice of hearing no later than five working days before the day or the first day on which the hearing is to be held. 4 In any other case, the authority shall give the notice of hearing no later than ten working days before the day of the first day on which the hearing is to be held. Information to accompany notice of hearing 7 1 The notice of hearing shall be accompanied by information regarding the following— a the rights of a party provided for in regulations 15 and 16; b the consequences if a party does not attend or is not represented at the hearing; c the procedure to be followed at the hearing; d any particular points on which the authority considers that it will want clarification at the hearing from a party. 2 In relation to hearings under the provisions listed in column 1 of the table in Schedule 3, the notice of hearing given to the persons listed in column 2 of the table shall also be accompanied by the documents listed in column 3 of the table. Action following receipt of notice of hearing 8 1 A party shall give to the authority within the period of time provided for in the following provisions of this regulation a notice stating— a whether he intends to attend or be represented at the hearing; b whether he considers a hearing to be unnecessary. 2 In a case where a party wishes any other person (other than the person he intends to represent him at the hearing) to appear at the hearing, the notice referred to in paragraph (1) shall contain a request for permission for such other person to appear at the hearing accompanied by details of the name of that person and a brief description of the point or points on which that person may be able to assist the authority in relation to the application, representations or notice of the party making the request. 3 In the case of a hearing under— a section 48(3)(a) (cancellation of interim authority notice following police objection), or b section 105(2)(a) (counter notice following police objection to temporary event notice), the party shall give the notice no later than one working day before the day or the first day on which the hearing is to be held. 4 In the case of a hearing under— a section 167(5)(a) (review of premises licence following closure order) or section 53C (review of premises licence following review notice) , b paragraph 4(3)(a) of Schedule 8 (determination of application for conversion of existing licence), c paragraph 16(3)(a) of Schedule 8 (determination of application for conversion of existing club certificate), or d paragraph 26(3)(a) of Schedule 8 (determination of application by holder of justices' licence for grant of personal licence), the party shall give the notice no later than two working days before the day or the first day on which the hearing is to be held. 5 In any other case, the party shall give the notice no later than five working days before the day or the first day on which the hearing is to be held. Right to dispense with hearing if all parties agree 9 1 An authority may dispense with holding a hearing if all persons required by the Act to agree that such a hearing is unnecessary, other than the authority itself, have done so by giving notice to the authority that they consider a hearing to be unnecessary. 2 Where all the persons required by the Act to agree that a hearing is unnecessary have done so in accordance with paragraph (1), the authority, if it agrees that a hearing is unnecessary, must forthwith give notice to the parties that the hearing has been dispensed with. Withdrawal of representations 10 A party who wishes to withdraw any representations they have made may do so— a by giving notice to the authority no later than 24 hours before the day or the first day on which the hearing is to be held; or b orally at the hearing. Power to extend time etc. 11 1 Subject to regulation 13, an authority may extend a time limit provided for in these Regulations for a specified period where it considers this to be necessary in the public interest. 2 Where the authority has extended a time limit it must forthwith give a notice to the parties stating the period of the extension and the reasons for it. 12 1 Subject to regulation 13, an authority may— a adjourn a hearing to a specified date, or b arrange for a hearing to be held on specified additional dates, where it considers this to be necessary for its consideration of any representations or notice made by a party. 2 Where an authority in England has adjourned a hearing to a specified date it must forthwith notify the parties of the date, time and place to which the hearing has been adjourned. 2A Where an authority in Wales has adjourned a hearing to a specified date, it must forthwith notify the parties— a in the case of a hearing held through remote means only, of the date and time to which the hearing has been adjourned and how to access it; or b in the case of a hearing held partly through remote means or not through remote means, of the date, time and place to which the hearing has been adjourned and how to access it. 3 Where an authority in England has arranged for a hearing to be held on a specified additional date it must forthwith notify the parties of the additional date on which and time and place at which the hearing is to be held. 3A Where an authority in Wales has arranged for a hearing to be held on a specified additional date, it must forthwith notify the parties— a in the case of a hearing held through remote means only, of the additional date on which and time at which the hearing is to be held and how to access it; or b in the case of a hearing held partly through remote means or not through remote means, of the additional date on which and time and place at which the hearing is be held and how to access it. 13 An authority may not exercise its powers under regulations 11 and 12 in such a way that the effect will be that— a an application will be treated as granted or rejected under paragraph 4(4), 7(3), 16(4), 19(3) or 26(4) of Schedule 8 (transitional provision etc.); or b it would fail to reach a determination on the review under section 167 (review of premises licence following closure order) within the period specified in subsection (3) of that section. c it would fail to reach a determination on a review under section 53A (summary reviews on application of senior police officer) within the period specified in subsection (2)(b) of that section. Hearing to be public 14 1 Subject to paragraph (2), the hearing shall take place in public. 2 The licensing authority may exclude the public from all or part of a hearing where it considers that the public interest in so doing outweighs the public interest in the hearing, or that part of the hearing, taking place in public. 3 For the purposes of paragraph (2), a party and any person assisting or representing a party may be treated as a member of the public. Right of attendance, assistance and representation 15 Subject to regulations 14(2) and 25, a party may attend the hearing and may be assisted or represented by any person whether or not that person is legally qualified. Representations and supporting information 16 At the hearing a party shall be entitled to— a in response to a point upon which the authority has given notice to a party that it will want clarification under regulation 7(1)(d), give further information in support of their application, representations or notice (as applicable), b if given permission by the authority, question any other party; and c address the authority. 17 Members of the authority may ask any question of any party or other person appearing at the hearing. 18 In considering any representations or notice made by a party the authority may take into account documentary or other information produced by a party in support of their application, representations or notice (as applicable) either before the hearing or, with the consent of all the other parties, at the hearing. 19 The authority shall disregard any information given by a party or any person to whom permission to appear at the hearing is given by the authority which is not relevant to— a their application, representations or notice (as applicable) or in the case of another person, the application representations or notice of the party requesting their appearance, and b the promotion of the licensing objectives or, in relation to a hearing to consider a notice given by a chief officer of police, the crime prevention objective. Failure of parties to attend the hearing 20 1 If a party has informed the authority that he does not intend to attend or be represented at a hearing, the hearing may proceed in his absence. 2 If a party who has not so indicated fails to attend or be represented at a hearing the authority may— a where it considers it to be necessary in the public interest, adjourn the hearing to a specified date, or b hold the hearing in the party’s absence. 3 Where the authority holds the hearing in the absence of a party, the authority shall consider at the hearing the application, representations or notice made by that party. 4 Where an authority in England adjourns the hearing to a specified date it must forthwith notify the parties of the date, time and place to which the hearing has been adjourned. 4A Where an authority in Wales adjourns the hearing to a specified date it must forthwith notify the parties— a in the case of a hearing held through remote means only, of the date and time to which the hearing has been adjourned and how to access it; or b in the case of a hearing held partly through remote means or not through remote means, of the date, time and place to which the hearing has been adjourned and how to access it. Procedure at hearing 21 Subject to the provisions of these Regulations, the authority shall determine the procedure to be followed at the hearing. 22 At the beginning of the hearing, the authority shall explain to the parties the procedure which it proposes to follow at the hearing and shall consider any request made by a party under regulation 8(2) for permission for another person to appear at the hearing, such permission shall not be unreasonably withheld. 23 A hearing shall take the form of a discussion led by the authority and cross-examination shall not be permitted unless the authority considers that cross-examination is required for it to consider the representations, application or notice as the case may require. 24 The authority must allow the parties an equal maximum period of time in which to exercise their rights provided for in regulation 16. 25 The authority may require any person attending the hearing who in their opinion is behaving in a disruptive manner to leave the hearing and may— a refuse to permit that person to return, or b permit him to return only on such conditions as the authority may specify, but such a person may, before the end of the hearing, submit to the authority in writing any information which they would have been entitled to give orally had they not been required to leave. Determination of applications 26 1 In the case of a hearing under— a section 35 or 39 which is in respect of an application made at the same time as an application for conversion of an existing licence under paragraph 2 of Schedule 8 (determination of application under section 34 or 37), aa section 53B (interim steps pending review), ab section 53C (review of premises licence following review notice), b section 85 which is in respect of an application made at the same time as an application for conversion of an existing club certificate under paragraph 14 of Schedule 8 (determination of application under section 85), c section 105(2)(a) (counter notice following police objection to temporary event notice), d section 167(5)(a) (review of premises licence following closure order), e paragraph 4(3)(a) of Schedule 8 (determination of application for conversion of existing licence), f paragraph 16(3)(a) of Schedule 8 (determination of application for conversion of existing club certificate), or g paragraph 26(3)(a) of Schedule 8 (determination of application by holder of a justices' licence for grant of personal licence), the authority must make its determination at the conclusion of the hearing. 2 In any other case (except in the case of a hearing under section 172B(1)(b)) the authority must make its determination within the period of five working days beginning with the day or the last day on which the hearing was held. 3 In the case of a hearing under section 172B(1)(b), the authority must make its determination within the period of ten working days beginning with the day or the last day on which the hearing was held. 27 Where a hearing has been dispensed with in accordance with regulation 9, the authority must make its determination within the period of ten working days beginning with the day the authority gives notice to the parties under regulation 9(2). Notification of determination 28 1 Subject to paragraph (3), in a case where the Act does not make provision for the period within which the authority must notify a party of its determination, the authority must do so forthwith on making it determination. 2 In a case where— a the Act provides for a chief officer of police to be notified of the determination of an authority, and b that chief officer of police has not been a party to the hearing, the authority shall notify that chief officer of police of its determination, forthwith on making its determination. 3 The authority is not required to notify a party of its determination in respect of a hearing under section 172B(1)(b). 29 Where the authority notifies a party of its determination, the notice given (or, in the case of a hearing under section 31(3)(a) (determination of application for provisional statement), the statement issued) to the party must be accompanied by information regarding the right of a party to appeal against the determination of the authority. Record of proceedings 30 The authority shall provide for a record to be taken of the hearing in a permanent and intelligible form and kept for six years from the date of the determination or, where an appeal is brought against the determination of the authority, the disposal of the appeal. Irregularities 31 Any irregularity resulting from any failure to comply with any provision of these Regulations before the authority has made a determination shall not of itself render the proceedings void. 32 In any case of such an irregularity, the authority shall, if it considers that any person may have been prejudiced as a result of the irregularity, take such steps as it thinks fit to cure the irregularity before reaching its determination. 33 Clerical mistakes in any document recording a determination of the authority or errors arising in such document from an accidental slip or omission may be corrected by the authority. Notices 34 1 Any notices required to be given by these Regulations must be given in writing. 2 Notwithstanding the requirement in paragraph (1) and subject to paragraphs (3) and (4) , that requirement shall be satisfied in a case where – a the text of the notice— i is transmitted by electronic means; ii is capable of being accessed by the recipient; iii is legible in all material respects; and iv is capable of being reproduced in written form and used for subsequent reference; b the person to whom the notice is to be given has agreed in advance that such a notice may be given to them by electronic means; and c forthwith on sending the text of the notice by electronic means, the notice is given to the recipient in writing. 3 Where the text of the notice is transmitted by electronic means, the giving of the notice shall be effected at the time the requirements of paragraph (2)(a) are satisfied. 4 Sub-paragraphs (b) and (c) of paragraph (2) do not apply to a notice given in relation to a hearing held under section 172B(1)(b) of the Licensing Act 2003. Richard Caborn Minister of State Department for Culture, Media and Sport Date 12th January 2005