EMPLOYMENT PART I GENERAL Citation and commencement 1 These Regulations may be cited as the Paternity and Adoption Leave (Adoption from Overseas) Regulations (Northern Ireland) 2003 and shall come into operation on 9th April 2003. Interpretation 2 In these Regulations – “adoption from overseas” means the adoption of a child who enters Northern Ireland from outside the United Kingdom in connection with or for the purposes of adoption which does not involve the placement of the child for adoption under the law of any part of the United Kingdom; “the Leave Regulations” means the Paternity and Adoption Leave Regulations (Northern Ireland) 2002 ; “the Order” means the Employment Rights (Northern Ireland) Order 1996. Application of the Leave Regulations to adoptions from overseas 3 The provisions of the Leave Regulations shall apply to adoptions from overseas with the modifications set out in these Regulations. Interpretation 4 1 Regulation 2 of the Leave Regulations shall be modified in accordance with the following paragraphs. 2 In paragraph (1), a for the definition of “adopter”, substitute – “adopter”, in relation to a child, means a person by whom the child has been or is to be adopted or, in a case where the child has been or is to be adopted by two people jointly, whichever of them has elected to take adoption leave in respect of the child; and b in the appropriate places in alphabetical order, insert – “adoption from overseas” means the adoption of a child who enters Northern Ireland from outside the United Kingdom in connection with or for the purposes of adoption which does not involve the placement of the child for adoption under the law of any part of the United Kingdom; “enter Northern Ireland” means enter Northern Ireland from outside the United Kingdom in connection with or for the purposes of adoption, and cognate expressions shall be construed accordingly; “official notification” means written notification, issued by or on behalf of the relevant domestic authority, that it is prepared to issue a certificate to the overseas authority concerned with the adoption of the child, or has issued a certificate and sent it to that authority, confirming, in either case, that the adopter is eligible to adopt and has been assessed and approved as being a suitable adoptive parent; and “relevant domestic authority” means – in the case of an adopter to whom the Intercountry Adoption (Hague Convention) Regulations (Northern Ireland) 2003 apply, the Department of Health, Social Services and Public Safety; and in any other case, the Secretary of State; . 3 For paragraph (4) substitute – 4 For the purposes of these Regulations, in a case where a child is to be adopted by two people jointly, a person elects to be a child’s adopter, if he and the other person agree, at the time when the official notification is received, that he and not the other person will be the adopter. Application 5 1 Regulation 3 of the Leave Regulations shall be modified in accordance with the following paragraphs. 2 For paragraphs (1) and (2), substitute – 1 The provisions relating to adoption leave under regulation 15 have effect only where the adopter’s child enters Northern Ireland on or after 9th April 2003. 2 The provisions relating to paternity leave under regulation 8 have effect only in relation to a person who is married to or the partner of an adopter whose child enters Northern Ireland on or after 9th April 2003. . 3 In paragraph (3), for “8th December 2002” substitute “9th April 2003”. 4 In paragraph (6), for “8th December 2002” substitute “9th April 2003”. Entitlement to paternity leave: birth 6 Regulations 4 to 7 of the Leave Regulations shall be omitted. Entitlement to paternity leave: adoption from overseas 7 For regulations 8 to 10 of the Leave Regulations substitute – Entitlement to paternity leave 8 1 An employee is entitled to be absent from work for the purpose of caring for a child adopted from overseas or supporting the child’s adopter if he – a satisfies the conditions in paragraph (2), and b has complied with the notice requirements in regulation 10 and, where applicable, the evidential requirements in that regulation. 2 The conditions referred to in paragraph (1) are that – a the child’s adopter has received an official notification; b the employee has been continuously employed for a period of not less than 26 weeks either – i ending with the week in which the official notification was received, or ii commencing with the week in which the employee’s employment with the employer began; c the employee is either married to or the partner of the child’s adopter, and d the employee has, or expects to have, the main responsibility (apart from the responsibility of the child’s adopter) for the upbringing of the child. 3 In paragraph (2)(b), “week” means the period of seven days beginning with and including Sunday. 4 An employee shall be treated as having satisfied the condition in paragraph (2)(c) if he would have satisfied it but for the fact that the child’s adopter died during the period of 56 days commencing with the date on which the child entered Northern Ireland. 5 An employee shall be treated as having satisfied the condition in paragraph (2)(d) if he would have satisfied it but for the fact that the child has ceased to live with the adopter. 6 An employee’s entitlement to leave under this regulation shall not be affected by the fact that more than one child is the subject of adoption from overseas by the adopter as part of the same arrangement. Options in respect of leave under regulation 8 9 1 An employee may choose to take either one week’s leave or two consecutive weeks' leave in respect of a child under regulation 8. 2 The leave may only be taken during the period of 56 days beginning with the date on which the child enters Northern Ireland. 3 Subject to paragraph (2) and, where applicable, paragraph (4), an employee may choose to begin the period of leave under regulation 8 on – a the date on which the child enters Northern Ireland; or b a predetermined date, specified in a notice under regulation 10, which is later than the date on which the child enters Northern Ireland. 4 In a case where the adopter received an official notification before 9th April 2003 and the adopter’s child enters Northern Ireland after that date, the employee may choose to begin a period of paternity leave only on a predetermined date, specified in a notice under regulation 10, which is later than the date of entry and, unless the employer agrees to an earlier commencement of the leave period, is at least twenty-eight days after the date on which that notice was given. Notice and evidential requirements for leave under regulation 8 10 1 An employee intending to take paternity leave in respect of a child must give his employer notice of each of the following matters – a the date on which the adopter of the child received an official notification; b the date on which the child is expected to enter Northern Ireland; c the date which the employee has chosen as the date on which his period of paternity leave should begin, and d the date on which the child enters Northern Ireland. 2 Notice provided for in – a paragraph (1)(a) and (b) must be given to the employer no more than 28 days after the date on which the adopter of the child receives the official notification or the date on which he completes 26 weeks' continuous employment with the employer, whichever is later; b paragraph (1)(c) must be given to the employer at least 28 days prior to the date which the employee has chosen as the date on which his period of paternity leave should begin, and c paragraph (1)(d) must be given to the employer no more than 28 days after the date on which the child enters Northern Ireland. 3 Where the employer requests it, an employee must give his employer, within 14 days of receipt of a request, a written declaration, signed by the employee, to the effect that his partner or spouse has received an official notification and that he satisfies the conditions of entitlement in regulation 8(2)(c) and (d). 4 A choice made under regulation 9(3) is not irrevocable but where an employee subsequently makes a different choice the notification requirements contained in paragraphs (1)(c) and (2)(b) shall apply to that choice. 5 Any notice under paragraph (1) shall be given in writing, if the employer so requests. 6 Where it becomes known to the employee that the child will not enter Northern Ireland, he shall notify the employer of the fact as soon as is reasonably practicable. Commencement of leave under regulation 8 8 In regulation 11(2)(a) of the Leave Regulations, for “is placed with the adopter” substitute “enters Northern Ireland”. Entitlement to ordinary adoption leave: adoption from overseas 9 For regulations 15 to 17 of the Leave Regulations substitute – Entitlement to ordinary adoption leave 15 1 An employee is entitled to ordinary adoption leave in respect of a child if he – a satisfies the conditions specified in paragraph (2), and b has complied with the notice requirements in regulation 17 and, where applicable, the evidential requirements in that regulation. 2 The conditions referred to in paragraph (1) are that the employee – a is the child’s adopter; and b has been continuously employed for a period of not less than 26 weeks either - i ending with the week in which he received an official notification; or ii commencing with the week in which the employee’s employment with the employer began. 3 In paragraph (2)(b), “week” means the period of seven days beginning with Sunday. 4 An employee’s entitlement to leave under this regulation shall not be affected by the fact that more than one child is the subject of adoption from overseas by the adopter as part of the same arrangement. Options in respect of ordinary adoption leave 16 1 Subject to paragraph (2), an employee may choose to begin a period of ordinary adoption leave on – a the date on which the child enters Northern Ireland, or b a predetermined date, specified in a notice under regulation 17, which is no later than twenty-eight days after the date on which the child enters Northern Ireland. 2 In a case where the employee receives an official notification before 9th April 2003 and the adopter’s child enters Northern Ireland on or after that date, the employee may choose to begin a period of ordinary adoption leave only on a predetermined date, specified in a notice under regulation 17, which is later than the date of entry, and, unless the employer agrees to an earlier commencement of the leave period, is at least twenty-eight days after the date on which that notice was given. Notice and evidential requirements for ordinary adoption leave 17 1 An employee intending to take ordinary adoption leave in respect of a child must give his employer notice of each of the following matters – a the date on which he received an official notification; b the date on which the child is expected to enter Northern Ireland; c the date which he has chosen as the date on which his period of adoption leave should begin, and d the date on which the child enters Northern Ireland. 2 Notice provided for – a in paragraph (1)(a) and (b) must be given to the employer no more than 28 days after the date on which the employee receives the official notification or the date on which he completes 26 weeks' continuous employment with the employer, whichever is later; b in paragraph (1)(c) must be given to the employer at least 28 days prior to the date which the employee has chosen as the date on which his period of adoption leave should begin, and c in paragraph (1)(d) must be given to the employer no more than 28 days after the date on which the child enters Northern Ireland. 3 Where the employer requests it, an employee must also provide his employer with a copy of the official notification together with evidence of the date of the entry of the child into Northern Ireland. 4 An employee who has given notice under paragraph (1)(c) may vary the date he has chosen as the date on which his leave will begin, subject to paragraph (5) and provided that he gives his employer notice of the variation – a where the variation is to provide for the employee’s period of leave to begin on the date on which the child enters Northern Ireland, at least 28 days before the date specified in his notice under paragraph (1)(b) of the date on which the child is expected to enter Northern Ireland; b where the variation is to provide for the employee’s period of leave to begin on a predetermined date (or a different predetermined date), at least 28 days before that date, or, if it is not reasonably practicable to give notice 28 days before whichever date is relevant, as soon as is reasonably practicable. 5 In a case where regulation 16(2) applies, an employee may only vary the date which he has chosen as the date on which his period of leave should begin by substituting a different predetermined date. 6 Notice under paragraph (1) or (4) shall be given in writing, if the employer so requests. 7 An employer who is given notice under paragraph (1) or (4) of the date on which an employee has chosen that his period of ordinary adoption leave should begin shall notify the employee, within 28 days of his receipt of the notice, of the date on which the period of additional adoption leave to which the employee will be entitled (if he satisfies the conditions in regulation 20(1)) after his period of ordinary adoption leave ends. 8 The notification provided for in paragraph (7) shall be given to the employee – a where the employer is given notice under paragraph (1)(c), within 28 days of the date on which he received that notice; b where the employer is given notice under paragraph (4), within 28 days of the date on which the employee’s ordinary adoption leave period began. 9 Where it becomes known to the employee that the child will not enter Northern Ireland, he shall notify the employer of the fact as soon as is reasonably practicable. Duration and commencement of ordinary adoption leave 10 1 Regulation 18 of the Leave Regulations shall be modified in accordance with the following paragraphs. 2 In regulation 18(2), for “regulation 17(1)” substitute “regulation 17(1)(c)”. 3 In regulation 18(3)(a), for “is placed with him” substitute “enters Northern Ireland”. Additional adoption leave: entitlement, duration and commencement 11 In regulation 20(1)(a) of the Leave Regulations for “was placed with him for adoption” substitute “has entered Northern Ireland”. Disruption in the course of adoption leave 12 1 Regulation 22 of the Leave Regulations shall be modified in accordance with the following paragraphs. 2 For paragraph (1), there shall be substituted – 1 This regulation applies where, during an employee’s period of adoption leave in respect of a child, the child – a dies, or b ceases to live with the adopter. 3 For paragraph (3), there shall be substituted – 3 The relevant week referred to in paragraph (2) is – a in a case falling within paragraph (1)(a), the week during which the child dies; b in a case falling within paragraph (1)(b), the week during which the child ceased to live with the adopter. Sealed with the Official Seal of the Department for Employment and Learning on 8th April 2003. R. B. Gamble A senior officer of the Department for Employment and Learning