Value Added Tax Citation and commencement 1 These Regulations may be cited as the Value Added Tax (Amendment) (No. 5) Regulations 2009 and come into force on 1st January 2010. 2 The Value Added Tax Regulations 1995 are amended as follows. Change of rate, supplementary charge invoices 3 After regulation 15, insert— Change of rate, supplementary charge invoices 15A Where a supplementary charge is due under Schedule 3 to the Finance Act 2009 in respect of a supply and a VAT invoice has been issued in relation to that supply which invoice does not include the supplementary charge, the person making the supply shall, within 45 days after the date when the supplementary charge becomes due, provide the person to whom the supply is made with an invoice headed “Supplementary charge invoice” and containing the following particulars— a the identifying number and date of issue of the supplementary charge invoice, b the amount of the supplementary charge to VAT, c the name, address and registration number of the supplier, d the name and address of the person to whom the supply is made, and e the identifying number and date of issue of the VAT invoice. . EU Sales Statements 4 For regulation 21 (interpretation of Part 4) substitute— 21 In this Part— “ EU supply of goods ” means a supply falling within regulation 22(1) and “ EU supplies of goods ” shall be construed accordingly; “ EU supply of services ” means a supply falling within regulation 22A(1) and “ EU supplies of services ” shall be construed accordingly; “ first relevant figure ” means, up to and including 31st December 2011, £70,000 excluding VAT and thereafter £35,000 excluding VAT; “ NMT supply of goods ” means a supply falling within regulation 22C(1) and “ NMT supplies of goods ” shall be construed accordingly; “ registered in another member State ” means registered in accordance with the measures adopted by the competent authority in another member State for the purposes of the common system of VAT and “ registered in that member State ” and “ registered in other member States ” shall be construed accordingly; “ second relevant figure ” means the sum of the amount mentioned in paragraph 1(1)(a) of Schedule 1 to the Act as that paragraph has effect from time to time and £25,500; “ supply of goods ” does not include either a supply of gas supplied through the natural gas distribution network or a supply of electricity; “value” in the phrases “value of EU supplies”, “value of the taxable person’s taxable supplies” and “ value of the taxable person’s supplies ” means the consideration for the supplies and includes, if the supply is a supply of goods, the costs of any freight transport services and services ancillary to the transport of the goods charged by the supplier to the customer. . 5 For regulation 22 (submission of statements) substitute— 22 1 Every taxable person who makes a supply of goods— a to a person who, at the time of the supply, was registered in another member State and those goods were dispatched or transported to that or another member State, or b to which section 14(6) of the Act applies, or c which falls within paragraph 6 of Schedule 4 to the Act to a person who, at the time of the supply, was registered in another member State, shall submit a statement to the Commissioners. 2 The statement shall— a be made on the Form numbered 12 in Schedule 1 to these Regulations, b contain, in respect of the EU supplies of goods which have been made within the period in respect of which the statement is made, such information as the Commissioners shall from time to time prescribe, and c contain a declaration that the information provided in the statement is true and complete. 3 a Subject to paragraphs (4) to (6) below, the statement shall be submitted in respect of the month in which the EU supply of goods is made. b Where during the period specified in sub-paragraph (a) above the taxable person (A)— i ceases to be registered under Schedule 1 to the Act, and ii no other person has been registered with the registration number of and in substitution for A, the last day of that period is to be treated as being the same date as the effective date of A’s deregistration. 4 a This sub-paragraph applies where, in each of the four quarters preceding the quarter in which the supply is made (“the relevant quarter”), the total value of EU supplies of goods made by the taxable person (A) did not exceed the first relevant figure. b This sub-paragraph applies where, in the relevant quarter, the total value of EU supplies of goods made by A did not exceed the first relevant figure. c Where sub-paragraphs (a) and (b) above apply, A may submit the statement in respect of the relevant quarter. d Where – i sub-paragraph (a) above applies, and ii sub-paragraph (b) above does not apply, A may submit a statement in respect of the period beginning with the first day of the relevant quarter and ending on the last day of the month in which the total value of EU supplies of goods made by A in that quarter first exceeded the relevant figure. e Where during the relevant quarter specified in sub-paragraph (c) above A— i ceases to be registered under Schedule 1 to the Act, and ii no other person has been registered with the registration number of and in substitution for A, the last day of that period is to be treated as being the same date as the effective date of A’s deregistration. 5 a A statement may be submitted in respect of the year mentioned in sub-paragraphs (i) to (iv) below provided that the taxable person making the statement (A) has not, during that year, made a supply of a new means of transport and the Commissioners are satisfied either that— i at the end of any month, the value of A’s taxable supplies in the period of one year then ending is less than the second relevant figure, or ii at any time there are reasonable grounds for believing that the value of A’s taxable supplies in the period of one year beginning at that or any later time will not exceed the second relevant figure, and either that— iii at the end of any month, the value of A’s supplies to persons registered in other member States in the period of one year then ending is less than £11,000, or iv at any time, there are reasonable grounds for believing that the value of A’s supplies to persons registered in other member States in the period of one year beginning at that or any later time will not exceed £11,000. b Where during a period specified in sub-paragraph (a) above A— i ceases to be registered under Schedule 1 to the Act, and ii no other person has been registered with the registration number of and in substitution for A, the last day of that period is to be treated as being the same date as the effective date of A’s deregistration. 6 A taxable person (A) who is permitted under regulation 25 to make a return in respect of a period longer than 3 months may submit a statement under paragraph (1) above in respect of a period identical to the period permitted for the making of the return provided that A has not, during that period, made a supply of a new means of transport and the Commissioners are satisfied either that— a at the end of any month, the value of A’s taxable supplies in the period of one year then ending is less than £145,000, or b at any time, there are reasonable grounds for believing that the value of A’s taxable supplies in the period of one year beginning at that or any later time will not exceed £145,000, and either that— c at the end of any month, the value of A’s supplies to persons registered in other member States in the period of one year then ending is less than £11,000, or d at any time, there are reasonable grounds for believing that the value of A’s supplies to persons registered in other member States in the period of one year beginning at that or any later time will not exceed £11,000. . 6 After regulation 22 insert— 22A 1 Every taxable person who has made a supply of services to a person in a member State other than the United Kingdom in circumstances where the recipient is required to pay VAT on the supply in accordance with the provisions of the law of that other member State giving effect to Article 196 of Council Directive 2006/112/EC shall submit a statement to the Commissioners. 2 The statement shall be— a made on the Form numbered 12 in Schedule 1 to these Regulations, b contain, in respect of the EU supplies of services which have been made within the period to which the statement relates, such information as the Commissioners shall from time to time prescribe, and c contain a declaration that the information provided in the statement is true and complete. 3 a Subject to paragraph (4) below the statement may be submitted in respect of the period of the month or the quarter in which the EU supply of services has been made. b Where during a period mentioned in sub-paragraph (a) above the taxable person (A)— i ceases to be registered under Schedule 1 to the Act, and ii no other person has been registered with the registration number of and in substitution for A, the last day of that period is to be treated as being the same date as the effective date of A’s deregistration. 4 A taxable person (A) who is permitted under regulation 25 to make a return in respect of a period longer than 3 months may make a statement under paragraph (1) above in respect of a period identical to the period permitted for the making of the return provided that A has not, during that period, made a supply of a new means of transport and the Commissioners are satisfied either that— a at the end of any month, the value of A’s taxable supplies in the period of one year then ending is less than £145,000, or b at any time, there are reasonable grounds for believing that the value of A’s taxable supplies in the period of one year beginning at that or any later time will not exceed £145,000, and either that— c at the end of any month, the value of A’s supplies to persons registered in other member States in the period of one year then ending is less than £11,000, or d at any time, there are reasonable grounds for believing that the value of A’s supplies to persons registered in other member States in the period of one year beginning at that or any later time will not exceed £11,000. 22B 1 Where statements are to be submitted under regulation 22 and 22A in respect of periods ending on the same day, the statements may be submitted on a single form. 2 A taxable person may submit a statement under regulation 22 or 22A on paper or on-line using an electronic portal provided by the Commissioners for that purpose. 3 A taxable person who is required to submit a statement under regulation 22 or 22A must do so— a where the statement is submitted on-line, not later than 21 days from the end of the period to which the statement relates, b in every other case, not later than 14 days from the end of the period to which the statement relates. 22C 1 Every taxable person who in any quarter makes a supply of a new means of transport to a person (“ the acquirer ”)— a for the purposes of acquisition by that acquirer in another member State, and b where the acquirer is not, at the time of the acquisition, registered in that member State, shall submit a statement to the Commissioners. 2 a The statement shall be submitted in respect of the quarter in which the NMT supply of goods is made. b Where during the period mentioned in sub-paragraph (a) above the taxable person (A)— i ceases to be registered under Schedule 1 to the Act, and ii no other person has been registered with the registration number of and in substitution for A, the last day of that period is to be treated as being the same date as the effective date of A’s deregistration. 3 The statement shall— a be made on the Form numbered 13 in Schedule 1 to these Regulations, b contain, in respect of the NMT supplies of goods which have been made within the period in respect of which the statement is made, such information as the Commissioners shall from time to time prescribe, c contain a declaration that the information provided in the statement is true and complete, and d be submitted within 42 days of the end of the period to which it relates. . 7 Omit regulation 23 (final statements). Form 12: “Value Added Tax EC Sales List” 8 For Form number 12 in Schedule 1 to the Regulations substitute the Form set out in the Schedule to these Regulations. Flat-rate scheme for small businesses, category of business. 9 For the Table in regulation 55K (flat-rate scheme for small businesses, category of business), substitute— Category of business Appropriate percentage (1) * “ Labour-only building or construction services ” means building or construction services where the value of materials supplied is less than 10 per cent of relevant turnover from such services; any other building or construction services are “general building or construction services”. Accountancy or book-keeping 13 Advertising 10 Agricultural services 10 Any other activity not listed elsewhere 10.5 Architect, civil and structural engineer or surveyor 13 Boarding or care of animals 10.5 Business services that are not listed elsewhere 10.5 Catering services including restaurants and takeaways 11 Computer and IT consultancy or data processing 13 Computer repair services 9.5 Dealing in waste or scrap 9.5 Entertainment or journalism 11 Estate agency or property management services 10.5 Farming or agriculture that is not listed elsewhere 6 Film, radio, television or video production 11.5 Financial services 12 Forestry or fishing 9.5 General building or construction services 8.5 Hairdressing or other beauty treatment services 11.5 Hiring or renting goods 8.5 Hotel or accommodation 9.5 Investigation or security 10.5 Labour-only building or construction services 13 Laundry or dry-cleaning services 10.5 Lawyer or legal services 13 Library, archive, museum or other cultural activity 8.5 Management consultancy 12.5 Manufacturing fabricated metal products 9.5 Manufacturing food 8 Manufacturing that is not listed elsewhere 8.5 Manufacturing yarn, textiles or clothing 8 Membership organisation 7 Mining or quarrying 9 Packaging 8 Photography 10 Post offices 4.5 Printing 7.5 Publishing 10 Pubs 6 Real estate activity not listed elsewhere 12.5 Repairing personal or household goods 9 Repairing vehicles 7.5 Retailing food, confectionary, tobacco, newspapers or children’s clothing 3.5 Retailing pharmaceuticals, medical goods, cosmetics or toiletries 7 Retailing that is not listed elsewhere 6.5 Retailing vehicles or fuel 6 Secretarial services 11.5 Social work 10 Sport or recreation 7.5 Transport or storage, including couriers, freight, removals and taxis 9 Travel agency 9.5 Veterinary medicine 10 Wholesaling agricultural products 7 Wholesaling food 6.5 Wholesaling that is not listed elsewhere 7.5 Time of supply 10 For regulation 82 (services from outside the United Kingdom) substitute— 82 1 This paragraph applies to services which are treated as being made by a person under section 8(1) of the Act which are not services to which paragraph (3) below applies. 2 Subject to paragraphs (5) and (7) below, the services to which paragraph (1) above applies shall be treated as being made when they are performed. 3 This paragraph applies to services which are treated as being made by a person under section 8(1) of the Act and which are supplied for a period for a consideration the whole or part of which is determined or payable periodically or from time to time. 4 Subject to paragraphs (5), (6) and (7) below, services to which paragraph (3) above applies shall be treated as separately and successively made at the end of the periods in respect of which payments are made or invoices issued and to the extent covered by the relevant payment or invoice. 5 Where— a in the case of a supply of services to which paragraph (1) above applies, a payment is made in respect of the supply before the time applicable under paragraph (2) above , or b in the case of services to which paragraph (3) above applies, either— i a payment is made at a time that is earlier than the end of the period to which it relates, or ii a payment is made which is not made in respect of any identified period, or c a payment is made in respect of services— i which are performed on or before 31st December 2009, or ii in respect of which a period as described in paragraph (4) above has ended on or before that date, or iii which the recipient has received the benefit of on or before that date, the services shall be treated as being made at the time the payment is made. 6 Where the supply of services to which paragraph (3) above applies— a commences before 1st January and continues after 31st December of any year, and b during that year no invoice is issued that has effect for the purposes of paragraph (4) above, and c no payment is made in respect of that supply, the services supplied during that year shall be treated as being supplied on the 31st December of that year to the extent that the recipient has received the benefit of them. 7 Services for which the consideration is not in money and which have been supplied during a period which— a commences on the day following the last day of the last complete prescribed accounting period in 2009 which is applicable to the recipient of the services, and b ends on 31st December 2009, shall be treated as being supplied on 31st December 2009. . Repayments to European Union traders 11 In regulation 173 (interpretation of Part 20)— a in paragraph (1)— i omit the definitions of “calendar year” and “official authority”; ii after the definition of “claimant” insert— “ claimant’s member State ” means the member State in which the claimant is established; “ principal VAT Directive ” means Council Directive 2006/112/EC ; “ refund Directive ” means Council Directive 2008/9/EC ; “ repayment period ” means a period of time falling within one of the periods described in regulation 173G; “ repayment year ” means the period of 12 calendar months commencing on 1st January. ; b for paragraph (2) substitute— 2 For the purposes of this Part, a person (P) is treated as being established in a country if— a P has there a business establishment or some other fixed establishment from which business transactions are effected; or b P’s usual place of residence is there where P has no such establishment as is described in sub-paragraph (a) above in that country or elsewhere. ; and c in paragraph (3)— i omit the word “and” immediately preceding sub-paragraph (b); and ii after sub-paragraph (b) insert— c a reference to Article 170 of the principal VAT Directive is a reference to that Article— i as amended by Article 2(3) of the Council Directive 2008/8/EC , and ii as applied in the claimant’s member State; d a reference to Article 214 of the principal VAT Directive is a reference to that Article— i as amended by Article 2(8) of Council Directive 2008/8/EC , and ii as applied in the claimant’s member State; e a reference to any other Article in the principal VAT Directive or to any Article in the refund Directive is a reference to such Article as applied in the claimant’s member State; and f a reference to Council Regulation (EC) No 1798/2003 is a reference to that Regulation as amended by Council Regulations (EC) No 885/2004 , (EC) No 1791/2006 , (EC) No 143/2008 and (EC) No 37/2009 . . 12 After regulation 173 insert— Repayments of VAT 173A 1 The Commissioners shall make a repayment of VAT described in regulation 173B in accordance with this Part if— a the VAT is incurred in the repayment period covered by a repayment application; b the claimant is a person to whom this Part applies; c the claimant makes a claim for repayment of the VAT in accordance with this Part; and d the Commissioners are satisfied that the claimant is entitled to the repayment. 2 Where— a a repayment application covering a repayment period has been submitted in accordance with this Part; and b a claim for repayment of VAT incurred in the repayment period covered by that repayment application is omitted from the repayment application, the claim for repayment of that VAT may be made by means of a repayment application covering a later repayment period falling within the repayment year in which the VAT was incurred. 173B 1 The VAT referred to in regulation 173A is VAT charged on— a an importation of goods by the claimant from a place outside the member States; and b supplies of goods or services made to the claimant in the United Kingdom if that VAT would be input tax of the claimant if the claimant were a taxable person. 2 A claim for repayment may not be made in respect of VAT charged on— a an importation of goods in respect of which the VAT charged is eligible for other relief; b a supply or importation of goods which the claimant has removed or intends to remove to another member State, or which the claimant has exported or intends to export to a place outside the member States; c a supply or importation of goods or a supply of services which the claimant has used or intends to use for the purpose of any supply by the claimant in the United Kingdom other than a supply described in regulation 173E(b)(i), (ii) or (iii); d a supply or importation of goods or a supply of services which if made to a taxable person would be excluded from credit under section 25 of the Act (payment of VAT by reference to accounting periods and credit for input tax against output tax); or e a supply or importation of goods or a supply of services to a travel agent which is for the direct benefit of a traveller other than the travel agent or the travel agent’s employee. 3 In this regulation “ travel agent ” includes a tour operator and any person who purchases and re-supplies services of a kind enjoyed by travellers. 173C 1 This regulation applies to VAT charged on the goods or services described in regulation 173B(1) which— a are not goods or services described in regulation 173B(2); and b are used by the claimant both for transactions— i giving rise to a right of deduction as required by Articles 168, 169 and 170 of the principal VAT Directive, and ii transactions that do not give rise to a right of deduction. 2 The VAT to which this regulation applies is repayable only to the extent of the deductible proportion of that VAT. 3 The deductible proportion of any VAT is the proportion of that VAT that the claimant would be entitled to deduct in accordance with Articles 173, 174 and 175 of the principal VAT Directive if the VAT were chargeable in the claimant’s member State. 173D 1 This regulation applies where— a a claim (“ the original claim ”) for repayment of VAT to the extent of the deductible proportion of that VAT described in regulation 173C has been made; and b the deductible proportion used in making the claim was determined on a provisional basis as described in Article 175(2) of the principal VAT Directive. 2 Where the amount of VAT claimed in the original claim is less than the VAT that would have been repayable if the deductible proportion had been determined by reference to the final proportion described in Article 175(3) of the principal VAT Directive, the VAT representing the difference between the two amounts may be claimed by means of a repayment application submitted during the adjustment year as if that VAT had been incurred during the repayment period covered by that repayment application. 3 Where the amount of VAT claimed in the original claim is more than the VAT that would have been repayable if the deductible proportion had been determined by reference to the final proportion described in Article 175(3) of the principal VAT Directive, the VAT representing the difference between the two amounts must be repaid to the Commissioners— a by way of adjustment of a repayment claim made by means of a repayment application submitted in the adjustment year, or b if no repayment claim is made as described in sub-paragraph (a) above, the payment back to the Commissioners must be made pursuant to a declaration submitted using the electronic portal set up by the claimant’s member State for the purpose of facilitating repayments of VAT in accordance with the refund Directive before the expiry of the adjustment year. 4 In this regulation “ adjustment year ” means the repayment year beginning immediately after the repayment year in which the repayment period of the original claim occurred or would have occurred if the original claim had been made in respect of the repayment period when the VAT was incurred. Persons to whom this Part applies 173E This Part applies to a person who is established in and who carries on business in a member State other than the United Kingdom for the whole of a repayment period other than a person who— a is established in the United Kingdom during any part of the repayment period; b makes supplies in the United Kingdom of goods or services during any part of the repayment period other than— i transport of freight outside the United Kingdom or to or from a place outside the United Kingdom or services ancillary thereto, ii services where the VAT on the supply is payable solely by the person to whom the services are supplied in accordance with the provisions of section 8 of the Act (reverse charge on supplies received from abroad), and iii goods where the VAT on the supply is payable solely by the person to whom they are supplied as provided for in section 9A (reverse charge on gas and electricity supplied by persons outside the United Kingdom) or 14 (acquisitions from persons belonging in other member States) of the Act; c during any part of the repayment period, does not undertake or intend to undertake transactions in the member State where that person is established which afford that person a right of deduction in accordance with Articles 168 and 169 of the principal VAT Directive as applied in the member State where that person is established; d makes or intends to make supplies in the repayment period upon which VAT was not or would not be charged by virtue of their being within the exemption afforded to small enterprises under Articles 284, 285, 286 and 287 of the principal VAT Directive as applied in the member State in which that person is established; or e makes or intends to make supplies in the repayment period which are covered by the flat-rate scheme for farmers provided for in Articles 295 to 305 of the principal VAT Directive as applied in the member State in which that person is established. Time when VAT is incurred 173F 1 Paragraphs (2) to (4) below apply for determining the time when VAT is incurred for the purposes of a claim under this Part. 2 VAT charged on the importation of goods is treated as incurred at the time when the VAT becomes chargeable. 3 Where a supply of goods or services is treated as made at or before the time when the VAT invoice relating to it is issued, the VAT on that supply will be treated as incurred at the time when the VAT invoice is issued. 4 Where a supply of goods or services is treated as made after the time when the VAT invoice relating to it is issued, the VAT will be treated as incurred at the time when the supply is treated as made. Repayment period 173G A repayment period may be for a period of time covering— a a repayment year; b three or more consecutive months occurring wholly within a repayment year; or c the remainder of a repayment year where the period commences after 30th September in that year. Minimum total claim for a repayment period 173H 1 A claim for a repayment period must not be made unless the total amount claimed for the period is equal to or exceeds the minimum amount specified in paragraph (2) below. 2 The minimum amount specified for a repayment period is— a £35 in respect of the repayment period described in regulation 173G(a); b £295 in respect of the repayment period described in regulation 173G(b); and c £35 in respect of the repayment period described in regulation 173G(c). Requirements for a claim for repayment of VAT 173I A claim for repayment of VAT under this Part must be made by means of a repayment application that— a is addressed to the United Kingdom; b contains the information required in regulations 173L and 173M completed in the English language; c is submitted at any time before the day specified in regulation 173P using the electronic portal set up by the claimant’s member State for the purpose of facilitating repayments of VAT in accordance with the refund Directive. 173J Where a claim for repayment of VAT under this Part comprises or includes a claim made in respect of a supply or importation described in regulation 173K, copies of such documentary evidence of an entitlement to deduct VAT as could be required of a taxable person claiming deduction of input tax in accordance with regulation 29 (requirements in connection with making claims for deduction of input tax) must be submitted using the electronic portal described in regulation 173I(c) at the same time as the repayment application in respect of that VAT. 173K The supplies or importations referred to in regulation 173J are— a a supply of goods or services of a value equal to or exceeding £750; b an importation of goods of a value equal to or exceeding £750; and c a supply or importation of fuel of a value equal to or exceeding £200. Contents of a repayment application 173L 1 A repayment application must contain the following information— a the claimant’s name and full address; b an address for contact by electronic means; c a description of the claimant’s business activity for which the goods or services were acquired by reference to the appropriate harmonised code contained in revision 2 of the common statistical classification of economic activities referred to as “NACE Rev. 2” established by the European Parliament and Council Regulation (EC) No 1983/2006 ; d the repayment period covered by the application; e a declaration that the claimant has made no supply falling within paragraph (2) below during any part of the repayment period; f the VAT identification number or tax reference number by which the claimant is identified for VAT purposes in the claimant’s member State in accordance with Articles 214, 239 or 240 of the principal VAT Directive; g the details of the bank account to which the claimant requests the Commissioners to repay the VAT claimed; and h the information described in regulation 173M in relation to every importation of goods or supply in respect of which repayment of VAT charged thereon is claimed in the repayment application. 2 A supply is within this paragraph if it is a supply of goods or services made in the United Kingdom other than a supply mentioned in regulation 173E(b)(i), (ii) or (iii). 173M In respect of every importation of goods or supply in respect of which repayment of VAT charged thereon is claimed, a repayment application must contain the following information— a the full name and address of the supplier; b except in the case of an importation of goods, the registration number of the supplier and the prefix “GB” or such other prefix by which the United Kingdom is identified in accordance with the requirements of Article 215 of the principal VAT Directive; c the date of issue of, and the unique sequential number identifying, the document authenticated or issued by a proper officer in respect of the importation of goods or the VAT invoice issued in respect of the supply; d the value of the supply or of the imported goods (expressed in sterling) as determined under the Act but excluding the VAT chargeable on the supply or importation; e the amount (expressed in sterling) of VAT chargeable on the supply or importation; f the amount of VAT on the supply or importation eligible for repayment under this Part expressed in sterling; g where applicable, the fraction described in regulation 173N, expressed as a percentage; and h the nature of goods and services acquired, described in accordance with regulation 173O. 173N The fraction referred to in regulation 173M(g) is the fraction described in Article 174(1) of the principal VAT Directive that would determine the deductible proportion of the VAT that the claimant would be entitled to deduct in accordance with Articles 173, 174 and 175 of that Directive if the VAT were chargeable in the claimant’s member State. 173O 1 The nature of the goods or services in respect of which repayment of VAT under this Part is claimed must be described by reference to— a the harmonised numerical codes in paragraph (2) below; and b where paragraph (3) below applies, the harmonised numerical codes for the goods and services concerned referred to in paragraph (4) below. 2 The harmonised numerical codes referred to in paragraph (1) above are— a code 1 in respect of fuel; b code 2 in respect of hiring of means of transport; c code 3 in respect of expenditure relating to means of transport (other than the goods and services referred to by codes 1 and 2); d code 4 in respect of road tolls and road user charges; e code 5 in respect of travel expenses, such as taxi fares and public transport fares; f code 6 in respect of accommodation; g code 7 in respect of food, drink and restaurant services; h code 8 in respect of admissions to fairs and exhibitions; i code 9 in respect of expenditures on luxuries, amusements and entertainment; j code 10 in respect of other goods and services. 3 This paragraph applies where the goods or services in respect of which repayment of VAT under this Part is claimed fall within any of the descriptions of goods or services represented by such of the harmonised numerical codes contained in the annex to Commission Regulation (EC) No 1174/2009 as listed in paragraph (4) below . 4 The harmonised numerical codes referred to in paragraph (3) above are codes 1.6, 2.2, 2.4, 2.5.1, 2.5.2, 2.6.1, 2.6.2, 2.7, 2.9.1, 2.9.2, 3.2.1, 3.2.2, 3.2.3, 3.4.1, 3.4.2, 3.5.1, 3.5.2, 3.6.1, 3.6.2, 3.7.1, 3.7.2, 3.8.1, 3.8.2, 3.9, 3.10, 3.12, 5.1, 5.2, 5.3.1, 5.3.2, 6.1, 6.2, 6.4.1, 6.4.2, 6.6, 7.1.1, 7.1.2, 7.2.1, 7.2.2, 7.4, 8.1, 8.2, 9.1, 9.2, 9.3.1, 9.3.2, 9.4, 9.5, 9.6, 9.7, 10,1, 10.2, 10.3, 10.4.1, 10.4.2, 10.4.3, 10.5.1, 10.5.2, 10.5.3, 10.6, 10.7, 10.8, 10.9.1, 10.9.2, 10.9.3, 10.9.4, 10.10, 10.11, 10.12, 10.13, 10.14, 10.15, 10.16.1, 10.16.2, 10.16.3, 10.16.4, 10.17.1 and 10.17.2. 5 Goods or services which fall within harmonised numerical code 10 in paragraph (2)(j) above but which do not fall within any of the harmonised numerical codes specified in paragraph (4) above must be expressly described in addition to their description by reference to harmonised code 10. Day by which a claim under this Part must be made 173P 1 The day before which a repayment application in respect of a repayment period must be submitted in accordance with regulation 173I(c) is 1st October of the repayment year immediately following the repayment year in which the repayment period covered by the repayment application falls. 2 A repayment application will be treated as having been submitted in accordance with regulation 173I(c) only if its submission is successfully recorded by the validation process of the electronic portal described in that regulation. 3 The time of submission of a repayment application will be conclusively presumed to be the time recorded as such by the electronic portal. 4 The Commissioners must, by electronic means, notify a claimant of the day on which the claimant’s repayment application is received by the Commissioners. Notification of entitlement to repayment 173Q 1 The Commissioners must notify a claimant whether they are satisfied that the claimant is entitled to repayment of VAT claimed under this Part before the expiry of the relevant period applicable to the VAT in question. 2 If the Commissioners are not satisfied that the claimant is entitled to repayment of any VAT claimed, they must state their reasons in the notification. 3 If the Commissioners do not, in relation to any VAT claimed for repayment under this Part, notify a claimant in accordance with paragraph (1) above, they shall be deemed to have refused to make payment of the VAT in question for the purposes of section 83(1)(ha) of the Act (appeals against refusal by the Commissioners to make repayment). Requests for further information or a document 173R 1 This regulation applies where, in order for the Commissioners to satisfy themselves whether a claimant is entitled to a repayment of VAT under this Part, information or the production of a document is requested by means of— a a notice pursuant to Schedule 36 of the Finance Act 2008 (information and inspection powers); or b a request to the competent authority of another member State in accordance with Council Regulation (EC) No 1798/2003 and Commission Regulation (EC) No 1925/2004 . 2 A request for information or the production of a document made to a claimant or competent authority of a member State must be made by electronic means. 3 In any other case, a request for information or a document must be made by— a electronic means if such means are available to the recipient of the request; or b such other means as are expedient. 4 A request for information or a document must be made before the expiry of the relevant period applicable to the VAT in question. 5 There is no limit on the number of requests for information or documents that may be made before the expiry of relevant period applicable to the VAT in question. 6 The question whether a request for information or the production of a document has been made before the expiry of a relevant period applicable to any VAT shall take account of any extension of the 4-month period mentioned in regulation 173S by virtue of regulations 173T and 173U resulting from a request that has already been made but no account shall be taken of any further extension to the relevant period that would arise if the request in question were to be made. 7 In this regulation, references to the competent authority of a member State are references to the authorities listed as competent authorities in relation to the member States in Article 2 of Council Regulation (EC) No 1798/2003 . Relevant period applicable to any VAT for which repayment is claimed 173S The relevant period applicable to any VAT for which repayment is claimed in this Part is the period which— a commences on the day when the Commissioners receive the repayment application in respect of the VAT claimed, and b ends 4 months after that day unless the end of that period is determined in accordance with regulations 173T or 173U. Extension of the relevant period by virtue of the making of a request for information or a document 173T 1 Where a request for information or the production of a document as described in regulation 173R is made, then, subject to paragraphs (2), (3) and (4) below and regulation 173U, the relevant period applicable to the VAT in question shall end on the expiry of 2 months from the day on which the Commissioners receive the information or document requested. 2 Where, by virtue of paragraph (1) above, the relevant period applicable to any VAT would end before the expiry of 6 months from the date on which the Commissioners received the repayment application for the VAT in question, the relevant period shall end on the expiry of that 6-month period. 3 Where, by virtue of paragraph (1) above, the relevant period applicable to any VAT would end after the expiry of 8 months from the day on which the Commissioners received the repayment application for the VAT in question, the relevant period shall end on the expiry of that 8 month period. 4 Where the Commissioners do not receive the information or a document requested before the expiry of 1 month from the date on which the request reaches the intended recipient of it, the end of the relevant period shall be determined in accordance with this regulation as if the Commissioners had received the requested information or document upon the expiry of that 1-month period. Extension of the relevant period where more than one request for information or a document is made in relation to the same VAT 173U 1 This regulation applies to determine the end of the relevant period applicable to any VAT where more than one request for information or the production of a document as described in regulation 173R is made in relation to that VAT. 2 Where the requests are— a made on different days; or b received by the recipients of the requests on different days, the end of the relevant period shall be determined in accordance with regulation 173T as if all of the requests were comprised in a single request (“composite request”) made on the latest day when a request forming part of the composite request was made. 3 The question whether information or a document requested by a composite request has been provided to the Commissioners within the 1-month period mentioned in regulation 173T(4) shall be determined as if the composite request had been received on the latest day on which any of the requests forming part of the composite request is received. Time when a repayment of VAT must be made 173V 1 VAT to which a claimant is entitled to repayment under this Part must be paid by the Commissioners within 10 business days of the expiry of the relevant period in relation to that VAT. 2 For these purposes, a “business day” is any day except— a Saturday, Sunday, Good Friday or Christmas Day; b a bank holiday under the Banking and Financial Dealings Act 1971 ; c a day appointed by Royal proclamation as a public fast or thanksgiving day ; or d a day declared by an order under section 2(1) of the Banking and Financial Dealings Act 1971 to be a non-business day . Interest on late payments 173W 1 Where the Commissioners fail to repay VAT to which a claimant is entitled to repayment under this Part before the expiry of the period described in regulation 173V, they must pay interest on that amount to the claimant for the applicable period. 2 The “applicable period” is the period— a beginning upon the expiry of the period described in regulation 173V, and b ending on the day on which the Commissioners authorise the repayment to the claimant. 3 Interest under this regulation shall be payable at the same rate as would have been payable if the Commissioners had been required to pay interest to the claimant pursuant to section 78 of the Act during the applicable period. 4 Where— a a claimant is requested to provide information or produce a document by a notice described in regulation 173R, and b the claimant fails to provide the information or to produce the document within 1 month of receiving the notice, the Commissioners shall not be liable to pay any interest under this regulation in respect of the VAT in relation to which the request was made even if the claimant provides the information or produces the document requested at a later time. 5 The Commissioners shall not be liable to pay interest under this regulation during any period where a claimant has not provided to the Commissioners the documents described in regulation 173J that are required to be submitted at the same time as a repayment application in respect of supplies or importations described in regulation 173K. 173X Where— a any amount has been paid to any person by way of interest under regulation 173W, but b that person was not entitled to that amount under that regulation, the amount paid shall be treated for the purposes of the Act as if it had been an amount paid to that person by way of interest under section 78 of the Act (interest in certain cases of official error) in circumstances where that person was not entitled to that amount under that section. . 13 Omit regulations 174, 175, 176, 177, 178 and 179 and the sub-headings immediately preceding each of those regulations. 14 In regulation 181 (treatment of claim), after “Schedule 11 to the Act” insert “made in respect of a prescribed accounting period comprising the repayment period of the claim”. 15 Omit regulations 182, 183 and the words “and repayment claimed” from the sub-heading immediately preceding regulation 181 and the words “false, altered or” from the sub-heading immediately preceding regulation 183. Repayments to third country traders 16 1 In regulation 194 (treatment of claim), after “Schedule 11 to the Act” insert “made in respect of a prescribed accounting period ”. 17 Omit regulation 195 and the words “and repayment claimed” from the sub-heading immediately preceding regulation 194. Transitional provision 18 A claim for repayment of VAT in accordance with Part 20 of the Value Added Tax Regulations 1995 made before these regulations come into force shall be determined and, if appropriate, repayment made in accordance with that Part as it stood before the amendments made by these Regulations. Dave Hartnett Bernadette Kenny Two of the Commissioners for Her Majesty’s Revenue and Customs 9th December 2009