## 13.5.2.2.6.1.1  Deletion of Personal Data for Substance Volume Tracking
SAP Information Lifecycle Management ( SAP ILM ) supports the entire software lifecycle including the storage, retention, blocking, and deletion of data.
Substance Volume Tracking uses SAP ILM to support the deletion of personal data as described in the following sections.
## Process Flow: Data Destruction
1. Before deleting data in Substance Volume Tracking , define the retention periods in SAP Information Lifecycle Management in transaction ILM Policies ( IRMPOL ) for the following ILM objects:
- EHS\_SVT\_SOLDQ\_DESTRUCTION
- EHS\_SVT\_OR\_DESTRUCTION
2. To destroy data, proceed as described in the documentation of the data destruction objects in Substance Volume Tracking .
See section Relevant Application Objects and Available Deletion Functionality for the relavant data destruction objects in Substance Volume Tracking .
For more information, see SAP Note 2320353 ( Simplified data deletion based on SAP ILM in substance volume tracking ).
## Relevant Application Objects and Available Deletion Functionality
The following table shows the application objects and the appropriate deletion functionality that is provided in Substance Volume Tracking .
| Application                                                                                   | Provided Deletion Functionality                                                                                                                                                                                                 |
|-----------------------------------------------------------------------------------------------|---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| Assignment of External Business Partners or External Only Representatives to Regulatory Lists | Data destruction object to check the assignment of external business partners or external only representatives to regu- latory lists. Destroys those assignments that are no longer relevant once the retention period expires. |
| Property Sold Quantities                                                                      | Data destruction object to destroy data of the property Sold Quantities that is assigned to business partner numbers and that is no longer relevant once the retention period expires.                                          |
For more information about application objects and deletion functionality, see the product assistance for SAP S/4HANA on the SAP Help Portal at https:/ /help.sap.com/s4hana\_op\_2021 under Product Assistance Enterprise Business Applications R&amp;D / Engineering Product Safety and Stewardship Product Safety (EHS-SAF) Data Destruction in Product Safety .
## Integration: EoP Check for Customer Master and Vendor Master
In addition to deleting data of substance volume tracking processes, Substance Volume Tracking provides an end of purpose (EoP) check to support the blocking and deletion of personal data of customer master (customer master data) and vendor master (vendor master data) that have been entered in Substance Volume Tracking .
The EoP check for Substance Volume Tracking is integrated in the following ILM objects of SAP ERP :
- FI\_ACCRECV (customer master data)
- FI\_ACCPAYB (vendor master data)
## EoP Check for Customer Master and Vendor Master
The end of purpose (EoP) check that has been implemented in Substance Volume Tracking determines whether a certain customer master or a certain vendor master is used in one of the following tables:
- CCRCT\_OR ( EHS: Inc./Acc. Log - Data for Person Affected (Event) )
- CCRCT\_CU ( EHS: Customer List - Header Data )
- CCRCT\_SO ( EHS: Confirmed Sold Quantities )
- CCRCT\_SOPL ( EHS: Planned Sold Quantities )
Furthermore, the EoP check determines whether this business partner is still relevant for the business activities in Substance Volume Tracking .
If a customer master or a vendor master is assigned to a material as an external only representative or as an external customer, the system checks whether the business purpose has ended or is still in process. The EoP check then reports the status message No Business , Ongoing Business , or Business Complete to the customer master or the vendor master.
## Process Flow: EoP Check for ERP Customer Master and ERP Vendor Master
You can determine the EoP check for ERP Customer Master and ERP Vendor Master that are used in Substance Volume Tracking as follows:
- Run transaction ILM Policies ( IRMPOL ) and enter the required residence policies for the customer master data and the vendor master data (ILM objects FI\_ACCPAYB and FI\_ACCRECV ).
- Run transaction Block Customer &amp; Vendor Master Data ( CVP\_PRE\_EOP ) to enable the end of purpose check function for the ERP customer master and the ERP vendor master ( ERP\_CUST and ERP\_VEND ).
For more information about the deletion of customer and vendor master data, see the Security Guide for SAP ERP on the SAP Help Portal at http:/ /help.sap.com/erp under SAP ERP Central Component Security Guide Data Protection Deletion of Personal Data .