## 13.3.5.1.2.1  User Management
## Definition
User management for SAPE-Recruiting uses the mechanisms provided by SAP Web Application Server ABAP such as tools, user types, and password policies. For an overview of how these mechanisms apply for SAPERecruiting, see the sections below.
## User Administration Tools
The following table shows the tools to use for user management and user administration for SAPE-Recruiting .
User Management Tools
| Tool                                                        | Detailed Description                                                                                                                    | Prerequisites             |
|-------------------------------------------------------------|-----------------------------------------------------------------------------------------------------------------------------------------|---------------------------|
| User and Role Maintenance (transac- tion PFCG)              | You can use the Role Maintenance transaction PFCG to generate profiles for the SAPE-Recruiting users.                                   |                           |
| Technical Settings for User Manage- ment in SAPE-Recruiting | For more information on user profiles and the roles, see Customizing for SAP E-Recruiting under Technical Settings User Administration. |                           |
| Workflow Settings                                           | For more information, see the Customizing for SAPE-Recruiting un- der Technical Settings Workflow Workflow in E-Recruiting .            | You use the SAP Workflow. |
## User Types
It is often necessary to specify different security policies for different types of users. For example, your policy may specify that individual users who perform tasks interactively have to change their passwords on a regular basis, but not users who run background processing jobs.
##  Note
For more information, see the Customizing for SAPE-Recruiting under Technical Settings User Administration Create Special Users .
The user types required for SAPE-Recruiting are:
- Reference user
You can create reference users to simplify authorization maintenance. You assign different roles to each reference user. If you then assign a reference user to a user, the user inherits all of the reference user's role attributes and authorization profile.
- Service user
Some scenarios are accessible for registered users only; other scenarios are also accessible for unregistered users (registration, job postings, direct application). You must assign a service user to these services so that an unregistered user can use them.
- Background User for Workflow
To be able to use the workflow functions, you must create a system user (such as WF-BATCH) in the standard system.
For more information, see the Customizing for SAP E-Recruiting under Technical Settings Workflow
## Workflow in E-Recruiting .
In SAP E-Recruiting, you must assign a candidate to this user. To do this, you can use the report RCF\_CREATE\_USER , irrespective of whether you run SAP E-Recruiting and the HR system on the same instance or on different instances.
For more information, see Background User for Workflow under Talent Management SAP E-Recruiting
Authorizations in the SAP S/4HANA Security Guide for Human Resources.
## Standard Users
We do not deliver standard users within SAP E-Recruiting.