## 13.3.5.1.1.10  Registration Process with E-Mail Verification
The figures below provide an overview of a candidate's registration process with e-mail verification. This is relevant for persons who want to register their details in the Talent Warehouse or for persons who want to submit an application for an employment opportunity and who have to register their details first in order to do so. The process description is divided into two parts in the figures below. The first figure shows the process up to the point in time when the system sends a confirmation mail for the e-mail address. The second figure shows the process from the moment that the candidate finds this e-mail in his or her e-mail inbox.
For more information about the registration process, see section Registration with E-Mail Verification in the SAP Library for SAP S/4HANA under Human Resources Talent Management SAP E-Recruiting (PA-ER) Candidate Storage of Data in Talent Warehouse Registration . For more information about the application process with registration at the same time, see section Online Application of Unregistered Candidate in the SAP Library for SAP S/4HANA under Human Resources Talent Management SAP E-Recruiting (PA-ER) Candidate .
##  Note
This process is relevant if the switch RECFA VERIF is set in the Customizing activity Set System Parameters .
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## E-Recruiting System
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The table below lists the security aspect that has to be taken into account for the process step and the security action that is taken.
| Step          | Description                                                                                                                                                                                                                                 | Security Action                                                                                                                                                                                   |
|---------------|---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| Optional step | The unregistered candidate finds a suit- able job posting and submits an appli- cation for this posting. In this case, the candidate has to register his or her de- tails before the application can be sub- mitted. (Continue with step 1) | For the unregistered candidate, the system uses the service user that is assigned to the corresponding ICF service in the Customizing ac- tivity Specify E-Recruiting Services (WebDynpro ABAP) . |
| Step          | Description                                                                                                                                                                                                                                                                                       | Security Action                                                                                                                                                                                                                                                                   |
|---------------|---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| 1             | The unregistered candidate calls the screen page for the registration and en- ters the data required for the registra- tion in the Talent Warehouse.                                                                                                                                              | For the unregistered candidate, the system uses the service user that is assigned to the corresponding ICF service in the Customizing ac- tivity Specify E-Recruiting Services (WebDynpro ABAP) .                                                                                 |
| 2             | The unregistered candidate performs the registration.                                                                                                                                                                                                                                             |                                                                                                                                                                                                                                                                                   |
| 3             | The system checks the information for completeness and correctness and, if applicable, asks the unregistered candi- date to correct the information.                                                                                                                                              |                                                                                                                                                                                                                                                                                   |
| 4             | The system creates an unverified candi- date.                                                                                                                                                                                                                                                     | In the Candidate Overview infotype (5102) in the Status of E-Mail Verification field, the system enters the value 1 ( Outstanding ). At the same time, the system creates a user for the candidate.                                                                               |
| 5a            | The system informs the candidate that the registration process was triggered and that he or she will receive a confir- mation mail.                                                                                                                                                               |                                                                                                                                                                                                                                                                                   |
| 5b            | At the same time, the system sends a confirmation mail via the mail server to the e-mail address stored by the candi- date. This contains a link that the can- didate must use to confirm his or her e- mail address and so complete the regis- tration.                                          | If the user does not subsequently con- firm his or her e-mail address, the user cannot access the Talent Warehouse. In the Customizing activity Determine Rules for Periodic Services , you can specify for how long the link for con- firming the e-mail address is to be valid. |
| Optional step | If the candidate has registered his or her details as part of submitting an ap- plication, the system now displays the application wizard. The candidate can complete the application but cannot send it until he or she has confirmed the e-mail address and completed the registration process. |                                                                                                                                                                                                                                                                                   |
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The table below lists the security aspect that has to be taken into account for the process step and the security action that is taken.
|   Step | Description                                                                                                                                           | Security Action                                                                                                                                                                                                                                                                                                                                                                                                                                                         |
|--------|-------------------------------------------------------------------------------------------------------------------------------------------------------|-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|      1 | The unverified candidate finds the con- firmation mail in his or her e-mail inbox, opens the mail, and clicks the link to confirm the e-mail address. | In the Customizing activity Determine Rules for Periodic Services , you can specify the following (in addition to the validity period of the link for the confir- mation): • Period after which a reminder mail is sent to the unverified candidate • Maximum number of possible re- quests for a new confirmation mail • Option whether candidates can request a new confirmation mail even though the validity period of the last confirmation mail sent was exceeded |
| Step          | Description                                                                                                                                                                                                                          | Security Action                                                                                                                                                                      |
|---------------|--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| 2             | The system converts the unverified candidate into a confirmed candidate.                                                                                                                                                             | In the Candidate Overview infotype (5102) in the Status of E-Mail Verification field, the system enters the value 0 ( Confirmed ).                                                   |
| 3             | The candidate is informed about the successful registration. At the same time, the candidate receives a link that he or she can use to log on to the Talent Warehouse.                                                               | For security reasons, the confirmation does not contain the password that the user needs to log on to the Talent Ware- house and which he or she entered on the registration screen. |
| Optional step | If the candidate registered his or her details while submitting an application and has already created one or more applications, the system displays a link that the candidate can then use to dis- play a list of the applications. | To do this, the candidate has to log on to the Talent Warehouse with his or her user alias and password.                                                                             |
| Optional step | The system displays a list of applica- tions that have not yet been sent. The candidate submits an application.                                                                                                                      | The candidate can now submit applica- tions because his or her e-mail address has now been confirmed.                                                                                |
| Optional step | The system set the status of the appli- cation and the candidacy to In Process .                                                                                                                                                     | Recruiters can now view the application and the candidate profile.                                                                                                                   |