## 13.5.3.1.1  Deletion of Personal Data
## Use
The Project System might process data (personal data) that is subject to the data protection laws applicable in specific countries. You can use SAP Information Lifecycle Management (ILM) to control the blocking and deletion of personal data. For more information, see the product assistance for SAP S/4HANA on the SAP Help Portal at https:/ /help.sap.com/s4hana\_op\_2021 Product Assistance Cross Components Data Protection .
## Relevant Application Objects and Available Deletion Functionality
| Application         | Detailed Description                                                                                                      | Provided Deletion Functionality           |
|---------------------|---------------------------------------------------------------------------------------------------------------------------|-------------------------------------------|
| Project System (PS) | The archiving objects are used for ar- chiving and deleting operative objects and standard networks in the Project System | Archiving Objects: • PS_PROJECT • PS_PLAN |
## Relevant Application Objects and Available EoP/WUC functionality
| Application         | Implemented Solution (EoP or WUC)   | Further Information                                                                                                                                                                                                                                                                                                                                                  |
|---------------------|-------------------------------------|----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| Project System (PS) | EoP                                 | An end of purpose check determines whether data is still relevant for busi- ness activities based on the retention period defined for the data. This check is determined based on the date on which the network activity is set to the closed status. For more information, re- fer to sections Process Flow and Con- figuration: Simplified Blocking and Deletion . |
| Application         | Implemented Solution (EoP or WUC)   | Further Information                                                                                                                                                                                                                                                                                                                                   |
|---------------------|-------------------------------------|-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| Project System (PS) | WUC                                 | A where-used check is a simple check to ensure data integrity in case of po- tential blocking. The WUCin application Project System checks whether any de- pendent data exists for: • A certain customer in RSADD, VSRSADD_CN, COFP, COER,                                                                                                            |
|                     |                                     | QMSM, QMUR, QMEL, IHPA. • A certain vendor in RSADD, VSRSADD_CN, AFVC, VSAFVC_CN, RESB, VS_RESB_CN, COFP, QMSM, QMUR, QMEL, IHPA. • A certain contact person in QMSM, QMUR, IHPA. • A certain cBP in AD01DLI, PSACL_TAB.                                                                                                                              |
|                     |                                     |  Note If dependent data exists, that is, if the data is still required for busi- ness activities, the system does not block the corresponding customer, vendor, or cBP. If you still want to block data, the dependent data must be deleted by using the exist- ing archiving and deletion tools or by using any other customer-spe- cific solution. |
## Process Flow
1. Before archiving data, you must define residence time and retention periods in SAP Information Lifecycle Management (ILM).
2. You choose whether data deletion is required for data stored in archive files or data stored in the database, also depending on the type of deletion functionality available.
3. You do the following:
- Run transaction IRMPOL and maintain the required residence and retention policies for the central business partner (ILM object: CA\_BUPA ).
- Run transaction BUPA\_PRE\_EOP to enable the end of purpose check function for the central business partner.
- Run transaction IRMPOL and maintain the required residence and retention policies for the customer master and vendor master (ILM objects: FI\_ACCPAYB , FI\_ACCRECV , FI\_ACCKNVK ).
- Run transaction CVP\_PRE\_EOP to enable the end of purpose check function for the customer master and vendor master.
4. Business users can request unblocking of blocked data by using the transaction BUP\_REQ\_UNBLK .
5. If you have the needed authorizations, you can unblock data by running the transaction BUPA\_PRE\_EOP and CVP\_UNBLOCK\_MD .
6. You delete data by using the transaction ILM\_DESTRUCTION for the ILM objects of PS.
For information about how to configure blocking and deletion for PS, see Configuration: Simplified Blocking and Deletion .
## Configuration: Simplified Blocking and Deletion
You configure the settings related to the blocking and deletion of business partner master data in Customizing for Cross-Application Components under Data Protection .
- Define the settings for authorization management under Data Protection Authorization Management . For more information, see the Customizing documentation.
- Define the settings for blocking in Customizing for Cross-Application Components under Data Protection Blocking and Unblocking of Data Business Partner .
- You configure the settings related to the blocking and deletion of customer and vendor master data in Customizing for:
- Logistics - General Business Partner Deletion of Customer and Supplier Master Data