## 13.8.4  Deletion of Personal Data
## Use
Purchasing (MM-PUR), Invoice Verificaton (MM-IV), and Supplier and Category Management might process data (personal data) that is subject to the data protection laws applicable in specific countries. You can use SAP Information Lifecycle Management (ILM) to control the blocking and deletion of personal data.
Business partner master data can be blocked as soon as business activities that use this data are completed and the residence period for the data has elapsed; after this time, only users with additional authorizations can access this data.
Depending on the type of business documents, authorized users have to use either a Fiori app or an Advanced or Professional Fiori app to access the document. The following table gives you an overview of what to use for the business documents of Sourcing and Procurement.
## Type of Business Document
- Service entry sheet
- Request for quotation
- Supplier quotation
- Quota arrangement
- Supplier invoice
- Sourcing project
- Supplier quotation for sourcing project
- Awarding scenario
- Negotiation
- Supplier list for sourcing
- Preferred supplier list
- Procurement project
- Purchase requisition
- Purchase order
- Scheduling agreement
- Purchase contract
- Shopping cart
- Purchasing info record
In apps of Supplier and Category Management , all entries related to blocked suppliers are displayed as Blocked Supplier , and all supplier-related links are disabled. Evaluation scorecards for the blocked suppliers are not displayed in the scorecards list in the Display Scorecards app. The standard Web Dynpro apps can be used to display the blocked data. For more information, see the section Supplier and Category Management Deletion of Personal Data .
When the retention period for data expires, personal data of the business partner can be destroyed completely so that it can no longer be retrieved. Retention periods must be defined in the customer system.
For more information about blocking of data, see the product assistance for SAP S/4HANA on the SAP Help Portal at https:/ /help.sap.com/s4hana\_op\_2021 Product Assistance Cross Components Data Protection .
## Relevant Application Objects and Available Deletion Functionality
| Application Object    | Detailed Description                      | Provided Deletion Functionality   |
|-----------------------|-------------------------------------------|-----------------------------------|
| Purchase Requisitions | Archiving Purchase Requisitions (MM- PUR) | Archiving object MM_EBAN          |
Display Option for Blocked Documents
- Using the Fiori apps
- Using the "Advanced" or "Professional" Fiori apps
| Application Object                                     | Detailed Description                                                                                                                          | Provided Deletion Functionality                                                                                                                               |
|--------------------------------------------------------|-----------------------------------------------------------------------------------------------------------------------------------------------|---------------------------------------------------------------------------------------------------------------------------------------------------------------|
| Purchasing Documents                                   | Archiving Purchasing Documents (MM- PUR)                                                                                                      | Archiving object MM_EKKO                                                                                                                                      |
| Purchasing Info Records                                | Archiving Purchasing Info Records (MM-PUR)                                                                                                    | Archiving object MM_EINA                                                                                                                                      |
| Invoice Documents                                      | Archiving Invoice Documents (MM-IV)                                                                                                           | Archiving object MM_REBEL                                                                                                                                     |
| Procurement Project                                    | Archiving Procurement Project (MM_PUR)                                                                                                        | Archiving object MM_PROCPRJ                                                                                                                                   |
| Sourcing Project                                       | Archiving: • Sourcing Project (MM-PUR) • Supplier quotation for sourcing project (MM-PUR) • Awarding Scenario (MM-PUR) • Negotiation (MM-PUR) | Archiving object MM_SPROJ                                                                                                                                     |
| Sourcing Supplier List                                 | Archiving Sourcing Supplier List (MM_PUR)                                                                                                     | Archiving object MM_SRCSL                                                                                                                                     |
| Supplier List                                          | Archiving Supplier List (MM_PUR)                                                                                                              | Archiving object MM_SUPLRL                                                                                                                                    |
| Non-Ferrous Metals and Returnable Packaging Settlement | Business partner data is stored for non-ferrous rate determination, goods movement, and returnable packaging settlement                       | You can delete by using the re- port /NFM/ILM_DEL_01 . A where used check is done for the following tables: • /NFM/TPROVMOV • /NFM/TVGW_TMP • /SAPMP/SD_LEIHG |
For documentation about application objects and deletion functionality, see the product assistance for SAP S/4HANA on the SAP Help Portal at https:/ /help.sap.com/s4hana\_op\_2021 under Product Assistance Enterprise Business Applications Sourcing and Procurement Materials Management (MM) Data Management in Sourcing and Procurement Data Archiving in Materials Management (MM) .
## Prerequisite: End of Purpose Check
Before objects can be archived, an end of purpose check must be performed.
Relevant Application and Available EoP Functionality
| Application               | Implemented Solution (EoP or WUC)   | Further Information                                                                                                                                                                                                                                                                                                                                                                                                                                        |
|---------------------------|-------------------------------------|------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| Materials Management (MM) | End of purpose check (EoP)          | For more information about the end of purpose check, see the prod- uct assistance for SAP S/4HANA on the SAP Help Portal at https:/ / help.sap.com/s4hana_op_2021 under Product Assistance Enterprise Business Applications Sourcing and Procurement Materials Management (MM) Data Management in Sourcing and Procurement Blocking of Personal Data in Sourcing and Procurement Business Partner End of Purpose (EoP) Check in MM-PUR,MM- IM, and MM-IV . |
## Configuration of Simplified Blocking and Deletion
To use SAP Information Lifecycle Management (ILM) to simplify the deletion of application-specific personal data, you have to do the following:
- Activate the following business functions:
- ILM-Based Deletion of Business Partner Data (BUPA\_ILM\_BF)
- ILM-Based Deletion of Customer and Supplier Master Data (ERP\_CVP\_ILM\_1)
- Information Lifecycle Management (ILM)
- Perform the necessary customizing settings related to SAP Information Lifecycle Management (ILM) in Customizing for SAP NetWeaver Application Server Basis Services Information Lifecycle Management .
- Perform the necessary customizing settings related to the blocking and deletion of business partner master data in Customizing for Cross-Application Components Data Protection .
- Run transaction ILMARA and maintain and activate the required audit areas for the ILM objects of the application.
- Run transaction IRMPOL and maintain the required retention policies for the ILM objects of the application.
- Configure the settings related to the blocking and deletion of customer and supplier master data in Customizing under Logistics - General Business Partner Deletion of Customer and Supplier Master Data .
See Also
For general information about the deletion of personal data, see the following chapters in the product assistance for SAP S/4HANA that is available on the SAP Help Portal at http:/ /help.sap.com/s4hana &lt;choose a release&gt; Product Assistance Cross Components :
- SAP Information Lifecycle Management
- Data Protection Deletion of Business Partner Customer and Supplier Master Data
- Data Protection Configuring Data Protection Features Activating Business Functions