CIRCULAR
SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/65 May 18, 2022
To
All registered Registrars to an Issue and Share Transfer Agents (RTAs)
All Recognized Stock Exchanges
All Listed Companies through Recognized Stock Exchanges
All Recognized Depositories
All Depository Participants (DPs) through Depositories
All Investors’ Associations
Dear Sir / Madam,
Subject: Simplification of procedure and standardization of formats of documents
for transmission of securities
1. SEBI has reviewed the process being followed by the Registrars to an Issue and Share
Transfer Agents (“RTAs”) and the Depositories/ Issuer companies for effecting
transmission of securities.
2. As an on-going measure to enhance ease of dealing in securities markets and with a
view to make the transmission process more efficient and investor friendly, the
procedure for transmission of securities has been further simplified vide the Securities
and Exchange Board of India (Listing Obligations and Disclosure Requirements)
(Fourth Amendment) Regulations, 2022 (“LODR Amendment Regulations”) Gazette
Notification no. SEBI/LAD-NRO/GN/2022/80 dated April 25th, 2022).
3. The LODR Amendment Regulations has inter alia enhanced the monetary limits for
simplified documentation for transmission of securities, allowed ‘Legal Heirship
Certificate or equivalent certificate’ as one of the acceptable documents for transmission
and provided clarification regarding acceptability of Will as one of the valid documents
for transmission of securities. Pursuant to the notification of the LODR Amendment
Regulations, this Circular is being issued to specify the formats of various documents
which are required to be furnished for the processing of transmission of securities.
4. For ease of reference, a ready reckoner listing out the documents required for
transmission of securities, in case of demise of the sole holder, is provided in Annexure
– A to this Circular. The Operational Guidelines for processing investor’s service request
for the purpose of transmission of securities are provided in Annexure – B to this
Circular.
5. The format of the form to be filed by nominee/claimant/legal heir while requesting
transmission of securities is provided in Annexure – C to this Circular.
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6. The revised documentation requirements in case of transmission of securities are
specified below :
6.1 Where the securities are held in a single name with a nomination, nominee shall be
informed about the procedure to be followed for the claim on the receipt of the
intimation of death of the security holder.
6.2 Where the securities are held in single name with a nomination, the following
documents shall be submitted:
(a) duly signed transmission request form by the nominee;
(b) original death certificate or copy of death certificate attested by the nominee
subject to verification with the original or copy of death certificate duly
attested by a notary public or by a gazetted officer;
(c) self-attested copy of the Permanent Account Number card of the nominee,
issued by the Income Tax Department.
6.3 where the securities are held in single name without nomination, the following
documents shall be submitted:
(a) duly signed transmission request form by the legal heir(s)/claimant(s);
(b) original death certificate or copy of death certificate attested by the legal
heir(s)/claimant(s) subject to verification with the original or copy of death
certificate duly attested by a notary public or by a gazetted officer;
(c) self-attested copy of the Permanent Account Number card of the legal
heir(s)/claimant(s), issued by the Income Tax Department;
(d) a notarized affidavit, in the format provided in Annexure – D to this Circular
from all legal heir(s) made on non-judicial stamp paper of appropriate value,
to the effect of identification and claim of legal ownership to the securities.
However, in case the legal heir(s)/claimant(s) are named in any of the
documents for transmission of securities as mentioned in serial number 8 in
Annexure – A to this Circular, an affidavit from such legal heir(s)/claimant(s)
alone shall be sufficient;
(e) a copy of other requisite documents for transmission of securities as may
be applicable as per Annexure – A to this Circular, attested by the legal
heir(s)/claimant(s) subject to verification with the original or duly attested by
a notary public or by a gazetted officer:
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6.4 In cases where a copy of Will is submitted as may be applicable in terms of Indian
Succession Act,1925 (39 of 1925) the same shall be accompanied with a
notarized indemnity bond from the claimant (appropriate beneficiary of the Will) to
whom the securities are transmitted, in the format provided in Annexure – E to
this Circular.
6.5 In cases where a copy of Legal Heirship Certificate or its equivalent certificate
issued by a competent Government Authority is submitted, the same shall be
accompanied with:
i. a notarized indemnity bond from the legal heir(s) /claimant(s) to whom the
securities are transmitted, in the format provided in Annexure – E to this
Circular.
ii. No Objection from all non-claimants (remaining legal heirs), stating that they
have relinquished their rights to the claim for transmission of securities, duly
attested by a notary public or by a gazetted officer, in the format provided in
Annexure – F to this Circular.
6.6 For value of securities up to rupees five lakhs per listed entity in case of securities
held in physical mode, and up to rupees fifteen lakhs per beneficial owner in case
of securities held in dematerialized mode, as on date of application by the
claimant, and where the documents mentioned in serial number 9 in Annexure –
A, are not available, the legal heir(s) /claimant(s) may submit the following
documents:
(i) a notarized indemnity bond made on non-judicial stamp paper of
appropriate value in the format provided in Annexure – E to this Circular,
indemnifying the Share Transfer Agent/ listed entity:
(ii) no objection certificate from all legal heir(s) stating that they do not object
to such transmission in the format provided in Annexure – F to this
Circular or copy of family settlement deed executed by all the legal heirs,
duly attested by a notary public or by a gazetted officer; and
The listed entity may, at its discretion, enhance the value of securities from the
threshold limit of rupees five lakhs, in case of securities held in physical mode.
7. For transmission of securities to the surviving joint holder(s), RTAs shall comply with
clause 23 of Table F in Schedule 1 read with Section 56(2) & 56(4)(c) of the
Companies Act, 2013, and transmit securities in favour of surviving Joint holder(s),
in the event of demise of one or more joint holder(s), provided that there is nothing
contrary in the Articles of Association of the company.
8. The common norms stipulated in SEBI Circular
SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/655 dated November 03, 2021 and
SEBI Circular SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/687 dated December 14,
2021 shall be applicable for transmission service requests.
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9. In case the securities were held by the deceased holder in a single name and in physical
mode, then after verifying and processing the documents submitted for transmission of
securities, the RTAs/ Issuer companies shall intimate the claimant(s) about its execution
as may be applicable, within 30 days of the receipt of such request, by way of issuing a
Letter of Confirmation in the format provided in Annexure – G to this Circular.
10. The provisions of this Circular shall come into force with immediate effect in
supersession of the following circulars:
a) Circular No. CIR/MIRSD/10/2013 dated October 28, 2013,
b) Circular No. SEBI/HO/MIRSD3/CIR/P/2016/0000000085 dated September 15,
2016,
c) Circular No. SEBI/HO/MIRSD/DOP/CIR/P/2019/05 dated January 4, 2019, and
d) Circular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/644 dated October 18,
2021.
11. Stock Exchanges and Depositories are advised to:
a) make necessary amendments to the relevant bye-laws, rules and regulations,
operational instructions, as the case may be, for the implementation of the
above Circular; and
b) to bring the provisions of this Circular to the notice of their constituents and also
disseminate the same on their websites.
12. The RTAs/ listed issuers/ Depositories shall strictly adhere to the formats and
documentation specified through this Circular for all transmission matters including
requirement of Will.
13. This Circular is being issued to protect the interests of investors in securities and to
promote the development of, and to regulate the securities market read in exercise of
powers conferred under Section 11 (1) of the Securities and Exchange Board of India
Act, 1992 read with Regulation 101 of the Securities and Exchange Board of India
(Listing Obligations and Disclosure Requirements), 2015.
This Circular is available on SEBI website at www.sebi.gov.in under the categories “Legal
Framework -> Circulars”.
Yours faithfully,
Aradhana Verma
Deputy General Manager
Market Intermediaries Regulation and Supervision Department
Tel. No. 022-2644 9633
Email id - aradhanad@sebi.gov.in
Page 4 of 19
List of Annexures:
1. Annexure – A (Pdf) : Ready Reckoner: Documents Required for Transmission of
Securities
2. Annexure – B (Pdf): Operational guidelines for processing investor’s service request
for the purpose of Transmission of securities
3. Annexure – C (Word / Pdf): Format of the form to be filed by
nominee/claimant(s)/legal heir(s) while requesting transmission of securities
4. Annexure – D (Word / Pdf): Format of affidavit to be given by all Legal Heirs or Legal
Heirs named in Succession Certificate/ Probate of Will/ Will/ Letter of Administration/
Legal Heirship Certificate/Court Decree
5. Annexure – E (Word / Pdf): Format of Bond of Indemnity to be furnished jointly by
all Legal Heir(s) including the Claimant(s)
6. Annexure – F (Word / Pdf): Format of NOC from other Legal Heir(s) for transmission
of securities in favour of the Claimant(s)/legal heir(a)
7. Annexure – G (Word / Pdf): Format of the Letter of Confirmation to be issued by
RTAs/ Issuer Companies
Page 5 of 19
Annexure A
READY RECKONER: DOCUMENTS REQUIRED FOR TRANSMISSION OF SECURITIES
Sr. Documents required for transmission Sole holder deceased & Sole holder deceased &
No. nomination registered nomination not
registered
1. Transmission Request Form Annexure C Annexure C
2. Original death certificate or Copy of death ✓ ✓
certificate attested by a notary
public/gazette officer or copy of the death
certificate attested by the
nominee(s)/claimant(s)/legal heir(s),
subject to verification with original by the
RTA/Listed Issuer
3. Self-attested copy of Permanent Account ✓ ✓
Number Card of the
nominee(s)/claimant(s)/legal heir(s)
issued by the Income Tax Department
4. Copy of Birth Certificate (in case the ✓ ✓
nominee/claimant/legal heir is a minor)
5. KYC* of the Claimant Guardian (in case of ✓ ✓
nominee /claimant being a minor / of
unsound mind).
6. Original security certificate(s) ✓ ✓
*If not KYC compliant
7. Notarized affidavit from all legal heir(s) NA ✓
made on non-judicial stamp paper of
appropriate value on identity and claim of
ownership, as per the format provided in
Annexure D.
8. In case the legal heir(s)/claimant(s) are NA ✓
named in the Succession Certificate or
Probate of Will or Will or Letter of
Administration or Legal Heirship
Certificate(or its equivalent certificate),
instead of the document mentioned in
point 7 above, an Affidavit from such legal
heir(s)/claimant(s), duly Notarised and as
per the format provided in Annexure D,
shall be sufficient.
9. Copy of any of the following documents: NA ✓
(a) Succession certificate; or
(b) Probate of Will; or
(c) Will, along with a notarized
indemnity bond from the legal
heir(s)/claimant(s) to whom
the securities are transmitted,
as per the format specified
provided in Annexure E; or
Page 6 of 19
(d) Letter of Administration; or
(e) Court Decree; or
(f) Legal Heirship Certificate or its
equivalent, along with (i) a
notarized indemnity bond
from the legal heir
(s)/claimant(s) to whom the
securities are transmitted, as
per the format specified
provided in Annexure E; and
(ii) No Objection from all the
non-claimants, duly attested
by a notary public or by a
gazetted officer as per the
format provided in Annexure
F.
The document should be Attested by the
legal heir(s)/claimant(s) subject to
verification with the original or duly
attested by a notary public or by a
Gazetted officer.
10. For cases where the value of securities is NA ✓
up to rupees five lakhs per listed entity as
on the date of submission of complete
documentation in case of securities held in
physical mode and up to rupees fifteen
lakhs per beneficial owner in case of
securities held in dematerialized mode,
instead of and where the documents
mentioned in point 9 above are not
available, the following documents may be
submitted;
(i) no objection certificate from all legal
heirs(s), as per the format provided in
Annexure F, or copy of family settlement
deed executed by all the legal heirs, duly
attested by a notary public or by a gazetted
officer; and
(ii) notarized indemnity bond made on
non-judicial stamp paper of appropriate
value, indemnifying the Share Transfer
Agent/listed entity, in as per the format
provided in Annexure E.
Page 7 of 19
Annexure B
Operational Guidelines for processing investor’s service request for the purpose of
Transmission of securities
1. The operational guidelines for processing of investor service requests for the purpose
of transmission of securities are as under:
a. The RTA/Issuer Companies shall use the format for:
(i) Transmission Request Form (“TRF”) – (Annexure C),
(ii) Affidavit made on non-judicial stamp paper, to the effect of identification and
claim of legal ownership to the securities (“Affidavit”) – (Annexure D),
(iii) Indemnity Bond made on appropriate non-judicial stamp paper of
appropriate value (“Indemnity Bond”) – (Annexure E), and
(iv) No objection certificate from all legal heirs who do not object to such
transmission (“NOC”) – (Annexure F).
b. After verifying and processing the request, the RTA / Issuer Companies shall
intimate the claimant(s) about its execution as may be applicable, by way of
issuing a Letter of Confirmation (Format at Annexure G).
c. The RTA shall retain the physical securities as per the existing procedure and
deface the certificate with a stamp “Letter of Confirmation Issued” on the face /
reverse of the certificate, subsequent to processing of service request
d. The Letter of Confirmation shall, inter-alia, contain details of folio and demat
account number (if available) of the claimant(s).
e. The Letter of Confirmation shall be sent by the RTA / Issuer Companies through
Registered / Speed Post to the claimant(s) and a digitally signed copy of the
Letter of Confirmation shall be sent by the RTA/Issuer Companies to the
claimant(s) through e-mail.
f. Within 120 days of issue of the Letter of Confirmation, the claimant(s) shall
submit the demat request, along with the original Letter of Confirmation or the
digitally signed copy of the Letter of Confirmation, to the Depository Participant
(“DP”).
Page 8 of 19
g. DP shall generate the demat request on the basis of the Letter of Confirmation
and forward the same to the Issuer Company / RTA for processing the demat
request.
h. In case of the securities which are required to be locked in, the RTA while
approving / confirming the demat request, shall incorporate / intimate the
Depository about the lock-in and its period.
i. The RTA / Issuer Companies shall issue a reminder after the end of 45 days and
90 days from the date of issuance of the Letter of Confirmation, informing the
claimant(s) to submit the demat request as above, in case no such request has
been received by the RTA / Issuer Company.
j. In case of non-receipt of demat request from the claimant(s) within 120 days of
the date of issue of the Letter of Confirmation, the securities shall be credited to
Suspense Escrow Demat Account of the Issuer Company.
Page 9 of 19
Request for Transmission of Securities by Nominee or Legal Heir Annexure C
(For Transmission of securities on death of the Sole holder) ISR - 5
To:
The Listed Issuer/RTA,
(Address)
______________________________________ (Name of the Listed Issuer/RTA)
Name of the
Claimant(s)
Mr./Ms.
Name of the Guardian in case the claimant is a minor → Date of Birth of the minor*
Mr./Ms.________________________________________________________________________
Relationship with Minor: Father Mother Court Appointed Guardian*
[Multiple PAN may be entered] PAN (Claimant(s)/Guardian): | | | | | | | | | | | KYC
Acknowledgment attached KYC form attached
Tax Status: Resident Individual Resident Minor (through Guardian) NRI PIO Others
(please specify)
*Please attach relevant proof
I/We, the claimant(s) named hereinabove, hereby inform you about the demise of the below
mentioned Securities Holder(s) and request you to transmit the securities held by the
deceased holder(s) in my/our favour in my/our capacity as –
Nominee Legal Heir Successor to the Estate of the deceased Administrator of
the Estate of the deceased
Name of the deceased holder(s) Date of
demise**
1) DD / MM / YYYY
2) DD / MM / YYYY
3) DD / MM / YYYY
**Please attach certified copy of Death Certificate.
Securities(s) & Folio(s) in respect of which Transmission of securities is being
requested
No. of % of
Name of the Company Folio No. Securities Claim@
1)
2)
3)
4)
@As per Nomination OR as per the Will/Probate/Succession Certificate/Letter of
Administration/ Legal Heirship Certificate (or its equivalent certificate)/ Court Decree, if
applicable.
Contact details of the Claimant (s) [Provision for multiple entries may be made]
Mobile No.+91| | | | | | | | | | Tel. No. STD -
Email Address
Page 10 of 19
Address (Please note that address will be updated as per address on KYC form /
KYC Registration Agency records)
Address Line 1
Address Line 2
City: State
PIN | | | | | |
Bank Account Details of the Claimant
Bank Name
Account No. |11-digit IFSC | |
| | | | | | | | |
A/c. Type ( ) SB Current NRO NRE FCNR | 9-digit MICR No.| |
✓
| | | | | | |
Name of bank branch
City
PIN | | | | | |
Please attach & tick✓ Cancelled cheque with claimant’s name printed OR Claimant’s
Bank Statement/Passbook (duly attested by the Bank Manager)
I also request you to pay the UNCLAIMED amounts, if any, in respect of the deceased
securities holder(s) by direct credit to the bank account mentioned above.
Additional KYC information (Please tick✓ whichever is applicable)
Occupation Private Sector Service Public Sector Service Government Service
Business Professional
Agriculturist Retired Home Maker Student Forex Dealer Others
_________________________________ (Please specify)
The Claimant is a Politically Exposed Person Related to a Politically Exposed
Person Neither (Not applicable)
Gross Annual Income (₹) Below 1 Lac 1-5 Lacs 5-10 Lacs 10-25 Lacs
25 Lacs-1crore >1 crore
FATCA and CRS information
Country of Birth __________________________________Place of Birth _____________
Nationality _____________
Are you a tax resident of any country other than India? Yes No
If Yes, please mention all the countries in which you are resident for tax purposes and the
associated Taxpayer Identification Number and its identification type in the column below
Country Tax-Payer Identification Number Identification Type
Page 11 of 19
Nomination@ (Please ✓ one of the options below)
I/We DO NOT wish to make a nomination. (Please tick ✓ if you do not wish to
nominate anyone)
I/We wish to make a nomination and hereby nominate the person/s more particularly
described in the attached Nomination Form to receive the securities held in my/our
folio in the event of my / our death.
@ Guardian of a minor is not allowed to make a nomination on behalf of the minor
Declaration and Signature of the Claimant(s)
I/We have attached herewith all the relevant / required documents as indicated in the attached
Ready Reckoner as per Annexure A.
I/We confirm that the information provided above is true and correct to the best of my
knowledge and belief.
I/We undertake to keep
________________________________________________________ (Name of the
Company) / its RTA informed about any changes/modification to the above information in
future and also undertake to provide any other additional information as may be required by
the RTAs.
I/We hereby authorize
________________________________________________________ (Name of the
Company) and its RTA to provide/ share any of the information provided by me/us including
my holdings in the (Name of the Company) to any governmental or statutory or judicial
authorities/agencies as required by law without any obligation of informing me/us of the same.
Place___________________________
Date
Signature of Claimant
(S)
Documents Attached
 Copy of Death Certificate of the deceased holder
 Copy of Birth Certificate (in case the Claimant is a minor)
 Copy of PAN Card of Claimant / Guardian
 KYC Acknowledgment OR
 KYC form of Claimant
 Cancelled cheque with claimant’s name printed OR Claimant’s Bank
Statement/Passbook
Nomination Form duly completed
 Annexure D - Individual Affidavits given EACH Legal Heir
 Original security certificate(s)
 Annexure E - Bond of Indemnity furnished by Legal Heirs
 Annexure F - NOC from other Legal Heirs
*Note: For transmission service requests, Form ISR-4 as per SEBI circular
SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/8 dated January 25, 2022 will not be required.
Page 12 of 19
Annexure D
Individual Affidavits to be given by ALL the Legal Heirs OR Legal Heirs
named in Succession Certificate*/ Probate of Will*/ Will*/ Letter of
Administration*/ Legal Heirship Certificate*(or its equivalent
certificate)*/Court Decree*
(For Transmission of securities on death of Sole Holder where NO
NOMINATION has been registered)
Each Deponent (legal heir) shall sign separate Affidavits.
(To be executed on a non-judicial stamp of appropriate value and Notarized)
I,____________________________________________________Son /
daughter of
__________________________________________________________
residing at
_____________________________________________________________
_______________________ do hereby solemnly affirm and state on oath as
follows.
That Mr. /Mrs _________________________________________@ (“the
deceased holder”) held the following securities in his / her name as single
holder:
Company Name Folio No. No. of securities held
1)
2)
3)
 That the aforesaid deceased holder died intestate leaving behind him/her, the
following persons as the only surviving heirs as per the Succession
Certificate/ Legal Heirship Certificate(or its equivalent certificate)/Court
Decree dated _______________ / according to the Law of Intestate
Succession by which he/she was governed at the time of his/her death and
without registering any nominee. *
OR
 That the aforesaid deceased holder died leaving behind the following persons
as the legatees as per the Will/ Probated Will/ Letter of Administration dated
________ and without registering any nominee. *
A copy of the Succession Certificate*/ Probate of Will*/ Will*/ Letter of
Administration*/ Legal Heirship Certificate*(or its equivalent certificate)*/
Court Decree* is attached herewith.
Page 13 of 19
Name of the Legal Address and contact details Age Relation
Heir(s) with the
Deceased
1)
2)
3)
That among the aforesaid legal heirs, Master/
Kum._________________________________aged _____ years is a minor and is
being represented by Mr./Ms. ________________________$ being his / her father /
mother / legal guardian.
Signature of the Deponent:
X________________
VERIFICATION
I hereby solemnly affirm and state that what is stated herein above is true and
correct and nothing has been concealed therein and that we I am competent to
contract and entitled to rights and benefits of the abovementioned securities of
the deceased.
Solemnly affirmed at Signature of the Deponent:
X
____________________________
Signed before me
Place: __________________________
Date : ___________________________
X --------------------------------------------------
Signature of Notary with Official Seal of
Notary& Regn. No.
* strikeout whichever is not applicable
# = Name of the legal heir @ = Name of the deceased security holder
$ = Name of the Guardian
Page 14 of 19
Annexure E
Note: To be executed in the presence of a Public Notary / Gazetted Officer
Bond of Indemnity to be furnished jointly by all Legal Heir(s) including the Claimant(s)
(To be submitted on Non-judicial Stamp Paper of appropriate value)
[For Transmission of Securities on death of Sole Securities’ Holder, where no
nomination has been registered]
I/We do hereby solemnly affirm and state on oath as follows:
That Mr. /Ms. Name of the deceased holder________ was holding
the following securities:
Name of the Certificate No. Distinctive No. Folio No. No. of
Company securities held
1
2
3
4
That the aforesaid deceased holder died intestate on ________________, without
registering any nominee, leaving behind him/her the following persons as the only
surviving legal heirs, according to the laws of intestate succession applicable to him/her
by which he/she was governed at the time of his/her death.
Name of the Legal Address and Age Relationship with the
Heir(s)/Claimant(s) contact details Deceased
1
2
3
4
OR
That the aforesaid deceased holder died on ________________, without registering
any nominee, leaving behind him/her the following persons as the only surviving legal
heirs, according to the laws of testamentary succession.
Name of the Legal Address and Age Relationship with the
Heir(s)/Claimant(s) contact details Deceased
1
2
3
Page 15 of 19
Therefore, I/We, the Legal Heir(s)/Claimant(s) and deponent(s) herein has/have,
approached _____________________________ (Name of the Company/RTA) with a
request to transmit the aforesaid securities in the name of the undersigned Mr. /Ms.
[Name(s) of the legal
heir(s)/claimant(s)]_____________________________________________#, on
my/our behalf, without insisting on production of a Succession Certificate/ Probate of
Will / Letter of Administration or any Court order, for which we execute an indemnity as
is herein contained and on relying on the information herein given by us, believing the
same to be true.
In consideration therefore of my/our request to transfer/transmit the above said
securities to the name of the undersigned Mr. /Ms. [Name(s) of the legal
heir(s)/claimant(s) ] #,
I/We hereby jointly and severely agree and undertake to indemnify and keep
indemnified, saved, defended, harmless, [Name of the Company/ Issuer and any RTA]
and its successors and assigns for all time hereafter against all losses, costs, claims,
actions, demands, risks, charges, expenses, damages, etc., whatsoever which they may
suffer and/or incur by reason of transferring the said securities as herein above
mentioned, at my/our request to the undersigned Mr./Ms. [Name(s) of the legal
heir(s)/claimant(s)]________________________________________________#,
without insisting on production of a Succession Certificate / Probate of Will / Letter of
Administration or any Court order.
IN WITNESS WHEREOF the said 1) Mr. /Ms. _______ (Name and signature of the
witness) ____________
And 2) Mr. /Ms. ______________ Name and signature of the witness ______ #, have
hereunto set their respective hands and seals this day of
_____________________________. Signed and delivered by the said legal heir/s.
Name the Legal Heirs Signature of the
Legal Heirs
1
X
2
X
3 X
(*) = Name of the deceased security holder (#) = Name of the claimant/s
Signed before me
at: __________________________
on: ___________________________
Signature of Notary
Official stamp & seal of the Notary & Regn. No.:
Page 16 of 19
Annexure F
Note: To be executed in the presence of a Public Notary / Gazetted Officer
[To be submitted in non-judicial stamp paper of appropriate value]
No-Objection Certificate from the Legal Heir(s)
Format of NOC from other Legal Heir(s) for Transmission of
Securities in favour of the Claimant(s) wherein the Sole Holder is
deceased and NO NOMINATION has been registered
DECLARATION
I/We, the legal heir(s) of late Mr. / Ms (name of the deceased holder)
declare as follows –
(i) That the above named deceased holder was holding the following securities in
his / her name as single holder:
Name of the Company Folio No. No. of securities held
1)
2)
3)
(ii) That the deceased had died intestate on D D / M M / Y Y Y Y .and without
registering any nominee.
(iii) That the following Claimant(s) has/have applied for the transmission of the
aforesaid securities:
Name of the Address and contact details Age Relationship
Claimant(s) with the
deceased
1)
2)
3)
(iv) That I / We are the legal heir(s) of the deceased holder, apart from the
Claimant(s)who has/ have applied for transmission of the aforesaid securities
and our details are as follows:
Page 17 of 19
Name of the Legal Address and contact details Age Relationship
Heir(s) with the
deceased
1)
2)
3)
(v) I / we hereby declare that, I / we do not desire to make any claim in respect of the
title to the aforesaid securities held by the deceased and I / we hereby wilfully
relinquish & renounce all my /our rights in respect of the aforesaid securities and
shall have no legal claim upon said securities in future.
(vi) Accordingly, I / we declare that I / we have NO OBJECTION WHATSOEVER in
_________ (Name of the Company) transmitting the aforesaid securities in favour
of the Claimant(s) Mr. / Ms. ______________________________.
(vii) I / we hereby state that whatever is stated herein above are true to the best of
my/our knowledge and nothing has been concealed therein.
Name(s) and Signature(s) of Legal Heir(s) who are Non – Claimant(s):
1) _________________________________
2) _________________________________
3) _________________________________
VERIFICATION
We hereby solemnly affirm and state that what is stated herein above is true to our
knowledge and nothing has been concealed therein and that we are competent to contract
and entitled to rights and benefits of the above mentioned securities.
Solemnly affirmed at ________________________________
Deponent(s) (1) ____________(2) __________________(3) ____________________
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Annexure G
(to circular no. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/8dated January 25, 2022 on
Issuance of Securities in dematerialized form in case of Investor Service Requests)
RTA / ISSUER COMPANY NAME AND ADDRESS
Name: Date:
Address:
Dear Sir/Madam,
LETTER OF CONFIRMATION
Sub: Issuance of Securities in dematerialized form in case of Investor Service Requests
Name of the Company:
We refer to the request received from you for issuance of securities in your name. We would like to
inform you that the request has been approved as detailed below:
Name of first holder & PAN
Joint holder 1 & PAN
Joint holder 2 & PAN
Number of securities
Folio Number
Certificate numbers
Distinctive numbers
Lock-In Yes or No.
If yes, lock-in from ___/___/______ till ___/___/____ (DD/MM/YYYY)
As you may be aware, SEBI vide Gazette Notification no. SEBI/LAD-NRO/GN/2022/66 dated
January 24, 2022, has mandated that the securities that are issued pursuant to investor service
request shall henceforth be issued in demat mode only and hence the security certificates
(wherever applicable) are retained at our end.
Accordingly, within 120 days of this letter, please request your Depository Participant (DP) to demat
these securities using the Dematerialization Request Form (DRF). Please fill the DRF with the
details mentioned in this letter, sign it and present this letter in original to your DP along with the
DRF for enabling your DP to raise a Demat Request Number (DRN). In case you do not have a
demat account, kindly open one with any DP. Please note that you can open Basic Service Demat
Account at minimal / nil charges.
Please note that this letter is valid only for a period of 120 days from the date of its issue within
which you have to raise demat request with the DP as above. Any request for processing demat
after the expiry of aforesaid 120 days will not be entertained and as per the operating guidelines
issued by SEBI, the subject securities shall be transferred to a Suspense Escrow Demat Account
of the Company.
Thanking you,
Yours faithfully,
For ABCD Limited (RTA)
Authorised Signatory
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