परिपत्र/Circular
HO/38/13/11(14)2026-MIRSD-POD/I/17111/2026 July 23, 2026
To,
All Listed Companies
All Registrars to an Issue and Share Transfer Agents (“RTAs”)
All Depositories
All Depository Participants (“DPs”)
All Mutual Funds/All Asset Management Companies (“AMCs”)
Association of Mutual Funds in India (“AMFI”)
All Investors’ Associations
Madam / Sir,
Sub: Ease of Doing Investment and Ease of Doing Business – Simplification and
standardisation of the framework for transmission of securities
1. As an on-going measure to enhance ease of dealing in securities markets and with
a view to make the transmission process more efficient and investor friendly,
SEBI has reviewed the process being followed by processing entities (i.e. listed
companies/ RTAs / Depositories/ DPs / AMCs) for effecting transmission of
securities.
2. Accordingly, in terms of Regulation 40(7) of the Securities and Exchange Board
of India (Listing Obligations and Disclosure Requirements) Regulations, 2015
(“LODR Regulations”), as amended vide Gazette Notification no. SEBI/LAD-
NRO/GN/2026/312 dated July 10th, 2026, it has been decided to specify the revised
transmission framework for securities as prescribed in Annexure to this Circular.
3. Key features of the revised framework:
3.1. Introduction of a harmonised, standardised and risk-based process for
transmission of securities.
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3.2. New category for low value claims, namely, Quick Transmission Processing
(“QTP”) and revision of monetary threshold limits for transmission of securities
under the simplified documentation framework, as under:
Claims threshold under Claims threshold
Quick Transmission under simplified
Type of holding Processing (QTP)1 documentation
(₹ in Thousands) (₹ in Lakhs)
Securities in physical
10 103
mode 2
Securities in
30 30
dematerialised mode4
3.3. Standardisation of documentation requirements and the procedures for
transmission including the following:
 Removal of mandatory requirement of Probate of Will, in line with recent
amendments to succession laws.
 Combined affidavit-cum-No Objection Certificate(“NOC”) in place of
separate affidavit and NOC.
 In addition to original/attested copy of death certificate, acceptance of copy
of death certificate with QR Code as an eligible document in view of ease
of verification.
 For death certificates issued in foreign jurisdictions, permitting additional
modes for verification from overseas branches of Indian banks or any
1 New category for small investors having low value claims
2 Per listed entity/Mutual Fund (MF)/Specialized Investment Fund (SIF) units in Statement of
Account (SOA) form per AMC
3 Listed entity may, at its discretion, enhance the value of securities from the threshold limit
of rupees ten lakhs, in case of securities held in physical mode.
4 Per beneficial owner for securities
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foreign bank with whom Indian banks have correspondent banking
relationship.
4. The provisions of this circular and the revised transmission framework specified in
Annexure along with model forms provided therein, shall come into force with
effect from 30 days from the date of issuance of this circular.
5. Notwithstanding the above, the processing entities shall strive to process
transmission requests received before the said date in terms of the revised
framework to give benefit of the simplified procedure to investors. Further, in such
cases, if certain documents have already been submitted by the investor, the
processing entities shall not seek re-submission of such documents in the new
formats.
6. Processing entities shall provide monthly reports as per the following format to
SEBI regarding processing of transmission requests under revised transmission
framework for a period of 6 months on rta@sebi.gov.in :
Number of Number of cases processed during the month Number
Category cases Received Approved Rejected Cases where of cases
pending at additional pending
the documents at the end
beginning were sought of the
of the with reasons month
month
QTP
Simplified
Above
threshold
7. This circular is issued in exercise of powers conferred under Section 11(1) of
Chapter IV of the Securities and Exchange Board of India Act, 1992 and section
19 of the Depositories Act, 1996 read with regulation 101 of the SEBI (Listing
Obligations and Disclosure Requirements) Regulations, 2015 and Regulation 37
and 38 of Securities and Exchange Board of India (Registrars to an Issue and
Share Transfer Agents) Regulations, 2025, to protect the interests of investors in
securities and to promote the development of, and to regulate the securities
markets.
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8. This circular is available on SEBI website at www.sebi.gov.in under the category:
‘Legal → Circulars’.
Yours faithfully,
Aradhana Verma
General Manager
Market Intermediaries Regulation and Supervision Department
Tel. No. 022-2644-9633
Email id – aradhanad@sebi.gov.in
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Annexure
Simplifying and standardising the framework for transmission of securities
1. Applicability
1.1 The framework shall apply to transmission of listed securities and units
issued by Asset Management Companies (“AMCs”) consequent to demise
of sole holder/ all joint holders of securities.
1.2 All listed Companies, Registrar and Share Transfer Agents (“RTAs”),
Depositories, Depository Participants and AMCs, shall adhere to the
procedure and documentation to be followed for transmission of securities.
1.3 Further, the framework shall not apply where there is any dispute or
contesting/competing claims. In such cases, the claimants shall be required
to resolve the matter through appropriate judicial or legal proceedings.
2. Definitions
2.1 Unless the context otherwise requires,
(a) apostille refers to a certificate that authenticates the origin of a public
document (e.g., a birth, marriage or death certificate, a judgment, an
extract of a register or a notarial attestation). Apostilles can only be
issued for documents issued in one country which is a party to The
Hague Apostille Convention and that are to be used in another country
which is also a party to the Convention.
(b) entity or processing entities refer to Listed Companies / RTAs /
Depositories / DPs / AMCs.
(c) relevant authority for the purpose of legal heirship certificate or
equivalent certificate shall mean a revenue authority not below the rank
of a Tehsildar or equivalent authority.
(d) verifiable death certificate shall refer to:
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(i) an original death certificate or copy of death certificate attested by
the nominee subject to verification with the original;
or
(ii) copy of death certificate duly attested by a notary public or a
Gazetted Officer or a Judicial Magistrate First Class (“JMFC”);
or
(iii) death certificate with Quick Response (QR) code
3. Introduction of Quick Transmission Processing (“QTP”) for low value
claims and revision of thresholds for simplified documentation
3.1 The threshold for QTP and simplified documentation shall be as follows:
Type of holding Claims threshold Claims threshold
under Quick under simplified
Transmission documentation
Processing (QTP)
(₹ in Lakhs)
(₹ in Thousands)
Securities in physical mode
10 10
Securities in
30 30
dematerialised mode
3.2 The value of securities shall be quantified by the claimant on the basis of
the previous closing price of such securities at any one of the recognized
stock exchanges. For units issued by AMCs, last available Net Asset Value
(NAV) shall be considered.
4. Documentation requirements for transmission:
4.1 Cases where nomination has been made
4.1.1 Where the securities are held with a nomination, the nominees(s)
shall receive the assets of deceased sole holder / joint holders as
trustee on behalf of legal heir(s) of deceased holder(s).
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4.1.2 The nominee(s) shall be informed about the procedure to be followed
for the claim on receipt of intimation of death of the security holder(s).
In such cases, the following documents shall be required to be
submitted:
(a) Transmission request form by the nominee(s) (format specified
at Annexure-3);
(b) Latest client master list (“CML”) of the demat account of the
nominee(s);
(c) Verifiable death certificate;
(d) Original security certificate(s) / copy of statement of account
(“SOA”), as may be applicable.
4.1.3 Upon demise of one of the nominees prior to the demise of the
investor and if no change is made in the nomination, then the assets
attributable to the deceased nominee shall be distributed to the
surviving nominees on pro rata basis.
4.1.4 The regulated entity shall be fully discharged from its liabilities upon
transmission of assets to the nominee(s).
4.2 Cases where there is no nomination
In cases where there is no nomination, the transmission of securities of the
deceased holder(s) shall be made in favour of claimant(s)/legal heir(s). In
such cases, the following documents shall be required to be submitted:
4.2.1 Common requirements
(a) Transmission request form by the claimant(s) (format specified at
Annexure-2 for QTP claims and Annexure-3 for other claims);
(b) Latest CML of the demat account of the claimant(s);
(c) Verifiable death certificate;
(d) Original security certificate / copy of SOA, as may be applicable.
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4.2.2 Additional requirements
4.2.2.1 Requirements QTP for low value cases
The claimant(s) shall submit the transmission request form-cum-
undertaking as per format specified at Annexure-2 on a plain paper
along with a document establishing relationship between the
claimant(s) and the deceased security holder(s).
Note: Transmission of securities under QTP shall be permitted only
in favour of immediate relatives of the deceased security holder(s)
viz. parents, spouse, children and parents-in-law.
4.2.2.2 Requirements under simplified documentation category
The claimant(s) shall submit the following additional documents for
processing of claim:
(a) Notarized indemnity bond indemnifying the processing entity
(format specified at Annexure-4); and
(b) Notarised affidavit-cum-NOC from all legal heirs confirming
identification and claim of legal ownership to the securities and
no objection (format specified at Annexure-5);
OR
Copy of family settlement deed executed by all legal heirs, duly
attested by a Notary Public, Gazetted Officer, or accepted and
approved by a Magistrate, Judge or Civil Court.
N ote:
1. In case the claimant submits any court issued documents viz., Succession
Certificate or Probate of Will or Letter of Administration or Court Decree,
the requirement of submission of following documents shall not be
applicable:
(i) Notarised indemnity bond;
(ii) Affidavit-cum-NOC from non-claimant legal heir(s).
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2. The indemnity and affidavit-cum-NOC shall be executed on non-judicial
stamp paper of appropriate value as specified under the Stamp Act of the
state where the claimant resides.
4.2.2.3 Requirements for claims above simplified documentation
threshold
For claims above the threshold for simplified documentation, the
claimant shall submit the following additional documents in addition
to the common documents requirement:
(a) Notarised affidavit-cum-NOC from all legal heirs confirming
identification and claim of legal ownership to the securities and
no objection (format specified at Annexure-5); and
(b) Copy of Will as may be applicable in terms of Indian Succession
Act,1925, along with a notarized indemnity bond from the legal
heir(s)/claimant(s) to whom the securities have to be transmitted,
as per the format specified;
OR
Legal Heirship Certificate or its equivalent issued by relevant
authority which will mean a revenue authority not below the rank
of a Tehsildar or equivalent authority, along with a notarized
indemnity bond from the legal heir (s)/claimant(s) to whom the
securities have to be transmitted, as per the format specified at
Annexure-4;
OR
Copy of Succession certificate or Letter of Administration or
Court Decree.
Note:
1. In case the claimant submits any court issued documents viz.,
Succession Certificate or Probate of Will or Letter of Administration or
Court Decree, the requirement of submission of Affidavit-cum-NOC from
non-claimant legal heir(s) shall not be applicable.
2. The affidavit-cum-NOC shall be executed on non-judicial stamp paper of
appropriate value as specified under the Stamp Act of the state where the
claimant resides.
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3. The processing entities may, for cases above threshold for simplified
documentation, seek additional documents over and above those
prescribed by SEBI, if so required and for reasons to be recorded in
writing.
5. Transmission Grid
A grid summarising the documentation required for processing transmission of
securities is provided at Annexure-1.
6. Standard Procedure for Submission of Claims:
6.1 Modes and procedure for submission of claim
6.1.1 The entity shall necessarily use standardised forms in the following
formats for receiving the claims and other documents:
(i) Transmission Request form-cum-Undertaking on plain paper for
claims under QTP category – (Annexure-2),
(ii) Transmission Request Form for claims other than QTP category –
(Annexure-3),
(iii) Notarised indemnity bond indemnifying the processing entity
(Annexure-4), and
(iv) Notarised affidavit-cum-NOC from legal heirs, as applicable,
confirming identification and claim of legal ownership to the
securities and no objection (Annexure-5).
6.1.2 Such forms shall be made available by the entity to the claimant in
physical mode as well as on their websites along with the list of
documents to be submitted by a claimant and the procedure to be
followed for settlement of claims in various scenarios.
6.1.3 The entity shall acknowledge the receipt of claim once the documents are
submitted by the claimant. Also, while issuing such acknowledgement,
the entity shall, at that time itself, inform the claimant about any pending
or missing or incomplete or incorrect documents.
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6.1.4 On subsequent submission of all the required documents, the entity shall
issue a confirmation to the claimant that all required documents have
been received for processing of the claim.
6.1.5 The entity may additionally offer an online facility for submitting such
claims. Once the claimant uploads the relevant forms and required
documents, the entity shall issue an acknowledgement/confirmation
through appropriate channels and enable online tracking of the claim
status. If original documents are needed for submission or verification,
the claimant will be required to present them to the entity in person.
6.1.6 For securities held in physical mode, after verifying and processing the
request, the processing entity shall initiate the demat conversion request
in the depository system for direct credit of securities in the demat
account of the security holder/claimant.
Post confirmation of the demat conversion request, the processing entity
shall send an intimation to the security holder/claimant regarding
successful dematerialisation of the securities.
In case of the securities which are required to be locked in, the RTA,
while crediting the securities in the demat account of the security
holder/claimant, shall incorporate/intimate the Depository about the lock-
in and its period.
The RTA shall retain the physical securities as per the existing procedure
and deface the certificate with a stamp "Securities issued in
dematerialised form" on the face/ reverse of the certificate, subsequent
to processing of service request.”
6.1.7 Any deviation from the procedure laid down by SEBI, shall be
communicated to the claimant with reasons to be recorded in writing
within a specified time.
6.1.8 In cases where processing entities exercise the discretion to seek
additional documents, such requirement of additional document shall be
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consistent across processing entities and for similar kind of cases of
clients.
6.1.9 The processing entities shall also adopt similar approach for transmission
of securities transferred to Investor Education and Protection Fund.
6.1.10 Modes for proof of death in case the in case of death of an investor
outside India
6.1.10.1 In cases involving death of an investor outside India, ‘proof of
death’ document is issued by an authority outside the country.
In such cases, the entity shall accept the certified true copy of
the document issued for ‘proof of death’, certified in the country
of its issuance through any of the following modes:
(a) a Court Magistrate or Judge or Notary Public in the country
of issuance; or
(b) Consularisation by Indian Embassy/ Consulate General in
the country of issuance; or
(c) apostilled; or
(d) certification by authorised officials of overseas branches of
Scheduled Commercial Banks registered in India.
(e) certification by authorised officials of branches of overseas
banks with whom Indian banks have correspondent banking
relationships.
6.1.10.2 In case the original death certificate is issued in a language
other than English, the claimant shall also submit a self-certified
copy of translation of death certificate into English along with
certified copy of the original death certificate.
6.1.11 Time limit for settlement of claims
6.1.11.1 The entity shall process the transmission case within a period
not exceeding 21 calendar days or any such period as may be
specified by the Board, from the date of receipt of all the
required documents associated with the claim.
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6.1.11.2 In case the transmission claim is not settled within the stipulated
timelines or rejected, the entity shall communicate to the
claimant, the reasons, in writing, for such delay/rejection.
6.1.11.3 In case the entity does not settle the transmission claim within
the given timelines and such delay is attributable to the entity,
SEBI may undertake appropriate action in terms of relevant
act/regulations/circulars etc.
6.1.11.4 For all cases of transmission involving securities held in physical
mode, the claimant should have the original security
certificate(s) (except for cases which fall under duplicate-cum-
transmission).
7. Rule of Survivorship
For transmission of securities to the surviving joint holder(s), RTAs/listed
entity/AMCs/DPs/Depositories shall continue to comply with clause 23 of
Table F in Schedule 1 read with Section 56(2) & 56(4)(c) of the
Companies Act, 2013, and transmit securities in favour of surviving joint
holder(s), in the event of demise of one or more joint holder(s), provided
that there is nothing contrary in the Articles of Association of the
company.
In such cases, the regulated entity shall not seek any documentation
including related to KYC, indemnities or undertakings from the surviving
joint holder, except copy of the Death Certificate of the deceased.
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Annexure-1
Simplified Grid for Documentation Requirement for Transmission of
Securities
Applicability of Documentation Categories
Category Applicability
Quick Transmission Processing — very low-value claims
QTP by immediate relatives (parents, spouse, children,
parents-in-law)
Simplified documentation cases other than QTP, within
Simplified
the prescribed threshold
Above Threshold Claims exceeding the simplified documentation threshold
Documentation Grid
Item Document required from Above
QTP Simplified
claimant (duly signed / executed) Threshold
Common documents (mandatory
A
in all cases)
1 Transmission request form ✔ ✔ ✔
Latest Client Master List (CML) of
2 ✔ ✔ ✔
the claimant's demat account
Verifiable death certificate of the
3 ✔ ✔ ✔
deceased security holder
4 Original security
✔ ✔ ✔
certificate/statement of SOA
5 Copy of Birth Certificate or School
leaving certificate/ Passport or
Aadhaar attested by guardian (in ✔ ✔ ✔
case the nominee/claimant/legal
heir is a minor)
6 KYC of the Guardian (in case of
nominee /claimant being a minor / of ✔ ✔ ✔
unsound mind)
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Relationship proof - applicable
B
for “QTP”
Document evidencing relationship
between the claimant and the
deceased security holder
7 ✔ — —
(applicable only where claimant is
parent, spouse, child or parent-in-
law)
Transmission Request Form-cum-
8 Undertaking on plain paper as per ✔ — —
specified format
Indemnity and consent -
C applicable for “Simplified”
category
Notarised indemnity bond
indemnifying the RTA / listed
entity/AMC as may be applicable.
However, in case the claimant
submits any court issued documents
9 — ✔ —
viz., Succession Certificate or
Probate of Will or Letter of
Administration or Court Decree, the
requirement of submission of
Notarised indemnity bond will not be
applicable.
Notarised affidavit cum NOC from
all* legal heirs, confirming
identification and claim of legal
10 — ✔ —
ownership to the securities and no
objection.
OR
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copy of family settlement deed
executed by all legal heirs, duly
attested by a notary public, gazetted
officer, or accepted and approved by
a magistrate, judge or civil court.
*In case the claimant submits any
court issued documents viz.,
Succession Certificate or Probate of
Will or Letter of Administration or
Court Decree, the requirement of
submission of Affidavit-cum-NOC
from non-claimant legal heir(s) will
not be applicable.
Other documents - applicable for
D
“Above Threshold” category
Notarised affidavit-cum-NOC from
all* legal heirs, confirming
identification and claim of legal
ownership to the securities and no
objection.
*In case the claimant submits any
11 — — ✔
court issued documents viz.,
Succession Certificate or Probate of
Will or Letter of Administration or
Court Decree, the requirement of
submission of Affidavit-cum-NOC
from non-claimant legal heir(s) shall
not be applicable.
12 Any ONE of the following
succession documents: — — ✔
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Copy of Will as may be applicable in
terms of Indian Succession
Act,1925, along with a notarized
indemnity bond from the legal
heir(s)/claimant(s) to whom the
securities have to be transmitted, as
per the format specified
OR
Legal Heirship Certificate or its
equivalent issued by relevant
authority which will mean a revenue
authority not below the rank of a
Tehsildar or equivalent authority,
along with a notarized indemnity
bond from the legal heir
(s)/claimant(s) to whom the
securities have to be transmitted, as
per specified format;
OR
Copy of Succession certificate or
Letter of Administration or Court
Decree.
Note: The processing entities may, for cases above threshold for simplified
documentation, seek additional documents over and above those prescribed by
SEBI, if so required.
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Annexure-2
Transmission Request Form-cum-Undertaking for Quick Transmission
Processing (QTP)
Where No Nominee is Registered
(To be submitted on Plain Paper)
Tick (☐→☑) the boxes wherever applicable and fill in the details legibly.
To: Date: mm, dd, yyyy
<Company Name>/<Fund Name>/RTA Name/DP>
<Address>
<City> - <Pincode
PART A – CLAIMANT AND DECEASED HOLDER INFORMATION
DP ID - Client ID / Folio No.
Deceased Holder Name:
Claimant Name
Claimant PAN / PEKRN (Mention
only number)
Category of Claimant
☐ Parent ☐ Spouse ☐ Child ☐ Parent-in-law
Documentary Proof attached (Refer
Annexure – A for the documents list)
PART B – TRANSMISSION REQUEST FORM
I, the claimant named hereinabove, hereby inform you about the demise of the above-
mentioned security/unit holder(s) and request you to transmit the securities/units held
by the deceased security/unit holder(s) in my favor in my capacity as Legal Heir
Successor to the Estate of the deceased Administrator of the Estate of the deceased
PART C – UNDERTAKING
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I/We _____________________________, legal heir(s) of Late
Mr./Ms.____________________ (“Name of the Deceased Holder”), residing at
_________________________________________ do hereby state and undertake as
under:
1. The deceased holder held the following securities / MF unit holdings in his/her
name as sole/single holder:
S. No. Company / Folio No. / DP- No. of Certificate Distinctive
Fund Name Client ID Securities / Number (for Numbers (for
with Scheme Units / physical physical
Name Shares Held shares / shares /
securities) securities)
From:
1
To:
From:
2
To:
From:
3
To:
2. Above referred deceased holder died without registering any nominee.
3. That I/We are the legal heir(s) of the deceased as per the details in the below table
and that we are the only legal heirs/legatees of the deceased holder.
Name of the Legal Age Relationship with the deceased
Heir(s)*
* Where any legal heir is a minor, such minor is represented herein by his/her natural/legal
guardian.
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Therefore, I/We, the Legal Heir(s)/Claimant(s), have approached
_______________________ (Name of the Company / AMC / RTA / DP /
Depository) with a request to transmit the aforesaid securities in the name of the
undersigned, Mr./Ms. _______________________________________________
[Name(s) of the legal heir(s)/claimant(s)], on my/our behalf. I/We, am/are furnishing
the documents as mentioned below for transmission of the securities in our name:
S. No. Document Submitted Remarks
1 Original Transmission Request Form (duly filled and ☐
signed)
2 Self-attested copy of Latest Client Master List (CML) ☐
of claimants’ demat account
3 Self-attested copy of Verifiable Death Certificate of ☐
the deceased holder
4 Original Security Certificate / Statement of Account (if ☐
applicable).
5 If claimant is a minor – Copy of Birth Certificate or ☐
School leaving certificate/ Passport or Aadhaar (where
the date of birth is available) – Attested by the
Guardian (Natural or Legal).
6 KYC of Guardian (if claimant is a minor or of unsound ☐
mind).
7 Relationship Proof (where claimant is spouse, child, ☐
parent or parent-in-law) or Affidavit as per Annexure-
B.
8 Nomination Form or Nomination Opt-Out form ☐
9 FATCA-CRS Declaration in a prescribed format, ☐
wherever applicable
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S. No. Document Submitted Remarks
10 Signature of the Nominee/ Claimant shall be attested ☐
only by a Notary Public or a Judicial Magistrate First
Class (JMFC) in lieu of banker’s attestation (applicable
only for transmission of units held in SOA)
PART D – OTHER INFORMATION ABOUT CLAIMANT (Applicable only for
transmission of units held in SOA)
KYC Acknowledgment attached KYC form attached
Tax Status: Resident Individual Resident Minor (through Guardian) NRI PIO
/ OCI Others (please specify)
Contact details of the Claimant
Mobile No. | | | | | | | | | | | Tel. No. STD -
Email Address
Above mobile belongs to: Self Spouse Dependent parent(s) Son
Daughter
Above email belongs to: Self Spouse Dependent parent(s) Son
Daughter
Address (Please note that address will be updated as per claimant’s address on KYC form /
KYC Registration Agency records)
Address Line 1
Address Line 2
City: State PIN | | | | | |
Bank Account Details of the Claimant
Bank Name
Account No. |11-digit IFSC | | | | | | | | | | |
A/c. Type ( ) SB Current NRO NRE FCNR
✓
| 9-digit MICR No.| | | | | | | | |
Name of bank branch
City PIN | | | | | |
Please attach & tick✓ Cancelled cheque with claimant’s name printed OR
Claimant’s Bank Statement/Passbook
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PART E – DECLARATION AND RESPONSIBILITY CLAUSE
I/We confirm that the above documents have been submitted and that the information,
facts, and particulars furnished by me/us in this undertaking and the accompanying
documents are true, correct, and complete to the best of my/our knowledge and belief,
and no material information / fact has been concealed or misrepresented therein.
I/We further undertake and confirm that in the event any information, declaration, or
document furnished by me/us herein is subsequently found to be false, incorrect,
incomplete, forged, or fraudulent, the responsibility and liability for resolving the
resultant discrepancy, dispute, or claim – including any consequential loss, cost, or
legal action – shall rest solely and exclusively with me / us, the claimant(s), and I/We
shall keep the Company/AMC/RTA/Depository Participant / Depository fully
indemnified and harmless against any loss, claim, demand, or liability arising directly
or indirectly therefrom. I/We also knowledge to share the above demise information to
the regulatory authorities or statutory authorities or to the entities entrusted by the
regulatory/statutory authorities from time to time for onward circulation/dissemination
to all applicable regulated entities.
Claimant(s) Signature
Place Date
Note: Where any person required to sign this document is unable to sign, he/she may
affix his/her left thumb impression in lieu of signature.
ANNEXURE-A: PROOF OF RELATIONSHIP
A self-attested copy of the proof of relationship as referred to above is enclosed
herewith:
Tick against the document* given as proof of relationship
Birth certificate which lists the parent’s name ☐
School leaving certificate ☐
School records/service records ☐
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Passport ☐
Marriage Certificate ☐
Ration Card ☐
Voter ID ☐
Aadhar ☐
Permanent Account Number ☐
Will ☐
Legal Heirship Certificate ☐
Court Decree ☐
Letter of Administration ☐
Succession Certificate ☐
Probate of Will (where available) ☐
*In case none of the above documents are available, a notarized Affidavit in the
format given in Annexure-B.
ANNEXURE-B: DRAFT OF THE AFFIDAVIT
To be executed on Non-Judicial Stamp Paper of appropriate value (as applicable in the relevant
State where the claimant resides) and notarized / attested by a Gazetted Officer or Judicial
Magistrate First Class (JMFC)
I/We,______________________________________ Son / daughter/legal heir of
_________________ residing at
______________________________________________ do hereby solemnly
affirm and state on oath as follows.
That Mr. / Mrs. _________________________________________(“Name of the
Deceased Holder”) held the following securities:
S. Company / Fund Folio No. / DP- No. of Certificate Distinctive
No. Name with Client ID Securities / Number (for Numbers (for
Scheme Name Units / Shares physical shares / physical
Held securities) shares /
securities)
From:
1
To:
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S. Company / Fund Folio No. / DP- No. of Certificate Distinctive
No. Name with Client ID Securities / Number (for Numbers (for
Scheme Name Units / Shares physical shares / physical
Held securities) shares /
securities)
From:
2
To:
From:
3
To:
That the aforesaid deceased holder died leaving behind the following persons as the
legal heirs without registering any nominee:
S. Name of the Legal Address and contact Age Relation with the
No. Heir(s) details Deceased
1
2
3
That among the aforesaid legal heirs, Master/
Kumari.____________________________ aged ____ years is a minor and is being
represented by Mr./Ms. _____________________(“Name of the Guardian”) being
his / her father / mother / legal guardian.
Signature of the Deponent: X________________
Note: Where any person required to sign this document is unable to sign, he/she may
affix his/her left thumb impression in lieu of signature.
VERIFICATION
I /We hereby solemnly affirm and state that what is stated herein above is true and
correct and nothing has been concealed therein and that we I am competent to
contract and entitled to rights and benefits of the abovementioned securities of the
deceased.
Solemnly affirmed at Signature of the Deponent:
Page 24 of 38
__________________________
Signed before me
--------------------------------------------------
Signature of Notary with Official Seal of Notary & Regn. No.
* strikeout whichever is not applicable
Page 25 of 38
Annexure-3
Transmission Request Form (For Transmission under other than QTP
Category)
(For Transmission of Securities / Units on death of the Sole holder / all holders)
Tick (☐→☑) the boxes wherever applicable and fill in the details legibly.
To: Date: mm, dd, yyyy
<Company Name>/<Fund Name>/RTA Name/DP>
<Address>
<City> - <Pincode
Part A – Claimant and Deceased Holder information
DP ID / Client ID / Folio No.
Deceased Holder Name:
Claimant Name
Claimant PAN / PEKRN (Mention
only number)
Part B – Details of Securities
I/We, the Nominee / Legal Heir / Claimant of the above referred deceased investor(s),
hereby inform you about the demise of the above-mentioned security/unit holder(s)
and request you to transmit the securities/units held by the deceased security/unit
holder(s) as listed below in my/our favor in my/our capacity as Nominee(s) Legal
Heir Successor to the Estate of the deceased Administrator of the Estate of the
deceased
S. Company / Fund Folio No. / DP- No. of Certificate Number Distinctive
No. Name with Client ID Securities / (for physical shares Numbers (for
Scheme Name Units / Shares / securities) physical shares /
Held securities)
From:
1
To:
2 From:
Page 26 of 38
S. Company / Fund Folio No. / DP- No. of Certificate Number Distinctive
No. Name with Client ID Securities / (for physical shares Numbers (for
Scheme Name Units / Shares / securities) physical shares /
Held securities)
To:
From:
3
To:
Part C – Other information about Nominee / Legal Heir / Claimant (Applicable
only for transmission of units held in SOA)
KYC Acknowledgment attached KYC form attached
Tax Status: Resident Individual Resident Minor (through Guardian) NRI PIO
/ OCI Others (please specify)
Contact details of the Nominee / Legal Heir / Claimant
Mobile No. | | | | | | | | | | | Tel. No. STD -
Email Address
Above mobile belongs to: Self Spouse Dependent parent(s) Son
Daughter
Above email belongs to: Self Spouse Dependent parent(s) Son
Daughter
Address (Please note that address will be updated as per claimant’s address on KYC form / KYC Registration
Agency records)
Address Line 1
Address Line 2
City: State PIN | | | | | |
Bank Account Details of the Nominee / Legal Heir / Claimant
Bank Name
Account No. |11-digit IFSC | | | | | | | | | | |
A/c. Type ( ) S B Current NRO NRE FCNR
✓
| 9-digit MICR No.| | | | | | | | |
Name of bank and branch
City PIN | | | | | |
Page 27 of 38
Please attach & tick✓ Cancelled cheque with claimant’s name printed OR Claimant’s Bank
Statement/Passbook
Part D – Consent by other Nominee(s) to be added as Joint Holder(s)
(Applicable only in case of claims submitted by nominee)
Other nominee(s) nominated by the deceased holder in the above referred folio(s) as
listed below hereby consent to transmit the units with me as the first holder and add
other nominee(s) as Joint Holder(s) in the new transmitted folio.
Name of the Nominee(s) to be PAN/ PEKN KYC Compliance*
added as joint holder
*if KYC not compliance/not done, KYC form with relevant supporting documents to be submitted.
I/We hereby provide my/our consent to add me/us as Joint Holder in the new
transmission folio where claimant would be the first holder.
Name of the Nominee(s) to be added as Signature
joint holder
Part E – Declaration and Responsibility Clause
I/We confirm that the above documents have been submitted and that the information,
facts, and particulars furnished by me/us in this undertaking and the accompanying
documents are true, correct, and complete to the best of my/our knowledge and belief,
and no material information / fact has been concealed or misrepresented therein.
I/We further undertake and confirm that in the event any information, declaration, or
document furnished by me/us herein is subsequently found to be false, incorrect,
incomplete, forged, or fraudulent, the responsibility and liability for resolving the
resultant discrepancy, dispute, or claim – including any consequential loss, cost, or
legal action – shall rest solely and exclusively with me/us, the claimant(s), and I/We
shall keep the Company/AMC/RTA/Depository Participant fully indemnified and
Page 28 of 38
harmless against any loss, claim, demand, or liability arising directly or indirectly
therefrom. I/We also knowledge to share the above demise information to the
regulatory authorities or statutory authorities or to the entities entrusted by the
regulatory/statutory authorities from time to time.
Claimant Signature
Place Date
Note: Where any person required to sign this document is unable to sign, he/she may
affix his/her left thumb impression in lieu of signature.
Documents checklist to be annexed along with the transmission request form.
S. No. Document Submitted Remarks
1 Original Transmission Request Form (duly filled and ☐
signed)
2 Self-attested copy of Latest Client Master List (CML) ☐
of claimants’ demat account
3 Self-attested copy of Verifiable Death Certificate of ☐
the deceased holder
4 Original Security Certificate / Copy of Statement of ☐
Account (if applicable)
5 If claimant is a minor - Birth Certificate or School ☐
leaving certificate/ Passport or last four digits of
Aadhaar (where the date of birth is available –
Attested by the Guardian (Natural or Legal).
6 KYC of Guardian (if claimant is a minor or of unsound ☐
mind)
7 Nomination Form or Nomination Opt-Out form ☐
8 FATCA-CRS Declaration in a prescribed format ☐
9 Signature of the Nominee/ Claimant shall be attested ☐
only by a Notary Public or a Judicial Magistrate First
Class (JMFC) in lieu of banker’s attestation (applicable
only for transmission of units held in SOA)
Page 29 of 38
S. No. Document Submitted Remarks
10 ☐
Notarised indemnity bond indemnifying the RTA /
listed entity/AMC as may be applicable
11 Notarised affidavit cum NOC from all legal heirs, ☐
confirming identification and claim of legal ownership
to the securities and no objection
OR
copy of family settlement deed executed by all legal
heirs, duly attested by a notary public, gazetted officer,
or accepted and approved by a magistrate, judge or
civil court.
12 Notarised affidavit cum NOC from all legal heirs, ☐
confirming identification and claim of legal ownership
to the securities and no objection
13 Any ONE of the following succession documents: ☐
Copy of Will as may be applicable in terms of Indian
Succession Act,1925, along with a notarized
indemnity bond from the legal heir(s)/claimant(s) to
whom the securities have to be transmitted
OR
Legal Heirship Certificate or its equivalent issued by
relevant authority which will mean a revenue authority
not below the rank of a Tehsildar or equivalent
authority, along with a notarized indemnity bond from
the legal heir (s)/claimant(s) to whom the securities
have to be transmitted;
OR
Copy of Succession certificate or Letter of
Administration or Court Decree.
Note:
1. For claim submitted by nominee, only documents specified at serial no. 1-9 shall be submitted.
2. For claim submitted by legal heir(s)/claimant(s) under “Simplified” category, documents
specified at serial no. 1-11, as applicable, shall be submitted.
3. For claim submitted by legal heir(s)/claimant(s) under “Above Threshold” category, documents
specified at serial no. 1-9, 12 and 13, as applicable, shall be submitted.
Page 30 of 38
Annexure-4
Note: To be executed in the presence of a Notary Public / Judicial Magistrate
First Class (JMFC) / Gazetted Officer
BOND OF INDEMNITY
For Transmission of Securities / Mutual Fund Units upon demise of Sole
Holder / All Holders who died without registering a Nominee
To be furnished jointly or severally, as may be applicable, by all Legal Heir(s),
including the Claimant(s)
To be submitted on Non-Judicial Stamp Paper of appropriate value, as
applicable in the relevant State where the claimant resides
ASSET TYPE – TICK AS APPLICABLE
Securities (Shares / Debentures / Bonds / Mutual Fund units etc.) held in:
☐ Physical mode / Statement of Account (SOA)
☐ Demat mode
PART A – DETAILS OF HOLDING
I/We do hereby solemnly affirm and state on oath as follows:
That Mr./Ms. ___________________________________ (“Name of the deceased
security/unit holder”) was the sole holder of the following securities / mutual fund units:
S. Name of Company Client ID / DP ID / Distinctive No. (if No. of Securities /
No. / Mutual Fund Folio No. / applicable) Units/shares Held
Scheme Certificate No.
From:
1
To:
2 From:
Page 31 of 38
S. Name of Company Client ID / DP ID / Distinctive No. (if No. of Securities /
No. / Mutual Fund Folio No. / applicable) Units/shares Held
Scheme Certificate No.
To:
From:
3
To:
From:
4
To:
PART B – BASIS OF SUCCESSION & DETAILS OF LEGAL HEIR(S)
That the aforesaid deceased holder died on ____________________, without
registering any nominee, leaving behind him/her the following persons as the only
surviving legal heirs, according to the laws of:
☐ Intestate succession by which the deceased was governed at the time of his/her
death.
☐ Testamentary succession – i.e., under a Will of the deceased.
(Please tick one of above checkboxes, as applicable)
Name of Legal Heir(s) / Address & Contact Relationship with the
Age
Claimant(s)* Details Deceased
*If any of the Legal Heir(s) other than claimant has expired, verifiable death certificate
should be submitted for such deceased Legal Heir(s) also.
Page 32 of 38
PART C – REQUEST & INDEMNITY
Therefore, I/We, the Legal Heir(s)/Claimant(s) and deponent(s) herein, have
approached ______________________________ (Name of the Listed Company /
Issuer / AMC / RTA / Depository Participant / Depository) with a request to
transfer/transmit the aforesaid securities/units in the name of the undersigned Mr./Ms.
____________________[Name(s) of the legal heir(s)/claimant(s)] (#), on my/our
behalf, without insisting on production of a Succession Certificate / Probate of Will /
Letter of Administration or any Court Order, for which we execute this indemnity as
herein contained, relying on the information given by us and believing the same to be
true.
In consideration of my/our request to transfer/transmit the above-said securities/units
to the name of the undersigned legal heir(s)/claimant(s) named above (#), I/We hereby
jointly and severally agree and undertake to indemnify and keep indemnified, saved,
defended and held harmless the said Listed Company/Issuer/AMC and its
RTA/Depository Participant/Depository, and their respective successors and assigns,
at all times hereafter, against all losses, costs, claims, actions, demands, risks,
charges, expenses, damages, and liabilities whatsoever, which they may suffer and/or
incur by reason of transferring/transmitting the said securities/units as aforesaid, at
my/our request, to the undersigned legal heir(s)/claimant(s), without insisting on
production of a Succession Certificate / Probate of Will / Letter of Administration or
any Court Order (of competent jurisdiction).
This indemnity shall be binding on me/us, our respective heirs, executors,
administrators, and legal representatives, and shall remain in full force and effect
irrespective of whether the asset transmitted is a security or a mutual fund unit, or
both.
I/We declare that, to the best of my/our knowledge and belief, there is no pending
dispute, litigation or competing claim amongst the legal heir(s) and claimant(s) in
relation to the aforesaid securities/units or the succession thereof.
PART D – EXECUTION
IN WITNESS WHEREOF the said
Page 33 of 38
1) Mr./Ms. Name:___________________ Signature:_ (Name
& signature of witness),
2) Mr./Ms. Name:___________________ Signature:_ (Name
& signature of witness),
have hereunto set their respective hands and seals this ______ day of
______________. Signed and delivered by the said legal heir(s).
Signature of the Legal Heir(s) /
Name of the Legal Heir(s) / Claimant(s)
Claimant(s)
1. X
2. X
3. X
Note: Where any person required to sign this document is unable to sign,
he/she may affix his/her left thumb impression in lieu of signature.
PART E – ATTESTATION BY NOTARY
Signed before me,
At: ________________________________________
On (date): ________________________________________
____________________________
Signature of Notary
Official Stamp, Seal & Registration No. of Notary:
________________________________________
Page 34 of 38
Annexure-5
To be executed on Non-Judicial Stamp Paper of appropriate value (as applicable in
the relevant State where the claimant resides) and notarized / attested by a Gazetted
Officer / Judicial Magistrate First Class (JMFC)
AFFIDAVIT-CUM-NO OBJECTION DECLARATION
For Transmission of Securities / Mutual Fund Units upon demise of Sole Holder / All
Holders who died without registering a Nominee
To be furnished jointly or severally, as may be applicable, by the Claimant(s) and all Non-
Claimant Legal Heir(s)
ASSET TYPE – TICK AS APPLICABLE
Securities (Shares / Debentures / Bonds / Mutual Fund units etc.) held in:
☐ Physical mode / Statement of Account (SOA)
☐ Demat mode
PART A – DEPONENT(S)
I/We __________________________________, son(s)/daughter(s)/legal heir(s) of Late Mr. /
Mrs._____________________________, residing at______________________________,
do hereby solemnly affirm and state on oath as under:
PART B – DECLARATIONS
1. The above-mentioned deceased holder held the securities/units described in Part C in
his/her name as the sole holder.
2. The deceased holder died on ____________________ without registering any nominee.
3. Basis of succession (applicable only for cases above threshold category):
☐ Succession Certificate ☐ Probate of Will ☐ Will
☐ Letter of Administration ☐ Legal Heirship Certificate ☐ Court Decree
☐ Law of Intestate Succession
4. A copy of the applicable document referred to above is enclosed herewith.
5. The persons named in Part D are the only legal heir(s)/legatee(s) of the deceased.
6. Where any legal heir named herein is a minor, such minor is represented by his/her natural
/ legal guardian.
7. The claimant(s) named in Part E have applied for transmission of the said securities/units
in their favour.
Page 35 of 38
8. I/We declare that, to the best of my/our knowledge and belief, there is no pending dispute,
litigation or competing claim amongst the legal heir(s) and claimant(s) in relation to the
aforesaid securities/units or the succession thereof.
9. I/We, being the non-claimant legal heir(s) named in Part D and do hereby voluntarily and
unconditionally relinquish and renounce all rights, title, interest, and claim, present or
future, in the said securities/units in favor of the claimant(s) and shall have no claim
whatsoever thereto at any time hereafter.
10. I/We have no objection whatsoever to the transmission of the said securities/units in favor
of the claimant(s) named herein, and consent to such transmission being effected by the
Listed Company/Issuer/AMC/RTA/Depository Participant/Depository.
11. I/We declare that the statements made herein, and the documents enclosed herewith, are
true and correct to the best of my/our knowledge and belief, and that nothing material has
been concealed or misrepresented. I/We shall be solely responsible for resolving any
issue, dispute, or claim that may arise should any statement or document furnished herein
be found to be false, incorrect, or incomplete, and shall keep the Listed Company / Issuer
/ AMC / RTA / Depository Participant / Depository fully indemnified against any loss or
liability arising therefrom.
PART C – DETAILS OF SECURITIES / UNITS
Client ID / DP ID / Distinctive No. (if
S. Name of Company / No. of Securities /
Folio No. / Certificate applicable)
No. Mutual Fund Scheme Units Held
No.
From:
1
To:
From:
2
To:
From:
3
To:
From:
4
To:
PART D – DETAILS OF LEGAL HEIRS (INCLUDING NON-CLAIMANTS)
Relationship with
Name of Legal Heir(s) Address & Contact Details Age
Deceased
Page 36 of 38
Relationship with
Name of Legal Heir(s) Address & Contact Details Age
Deceased
PART E – DETAILS OF CLAIMANT(S)
Relationship with
Name of Claimant Address & Contact Details Age
Deceased
PART F – VERIFICATION
I/We solemnly affirm and verify that the statements made in the foregoing paragraphs are true
and correct to the best of my/our knowledge and belief, and that nothing material has been
concealed therefrom. I/We declare that I am/we are competent to contract and am/are entitled
to the rights and benefits relating to the aforesaid securities/units.
Place: ____________________________
Date: ____________________________
Signature(s) of Claimant(s):
X __________________ X __________________ X __________________
Signature(s) of Non-Claimant Legal Heir(s)**:
X __________________ X __________________ X __________________
Page 37 of 38
** The signatures of non-claimant legal heir(s) are required only where the claimant has not
furnished a Succession Certificate, Probate of Will (where applicable and available), Letter of
Administration or Court Decree. Where any such court-issued document is furnished, this
instrument shall operate as an affidavit of the named legal heir(s)/claimant(s) alone, and no
NOC or signature from non-claimant legal heir(s) shall be required.
Note: Where any person required to sign this document is unable to sign, he/she may
affix his/her left thumb impression in lieu of signature.
ATTESTATION
Signed before me, by above signatories, identity/(ies) of whom has/have been verified.
At: ________________________________________
On (date): ________________________________________
____________________________
Signature and Seal of Notary / Gazetted Officer
Registration No. (if Notary): ________________________________________
Page 38 of 38