Lok Sabha Question No. 2920 (UNSTARRED), answered on 2025-12-17
Subject: Digital System and Efficiency
Ministry: PARLIAMENTARY AFFAIRS
Asked by: Shri Amar Sharadrao Kale

## GOVERNMENT OF INDIA

## MINISTRY OF PARLIAMENTARY AFFAIRS

## LOK  SABHA

## UNSTARRED QUESTION NO - 2920

ANSWERED ON - 17/12/2025

## DIGITAL SYSTEM AND EFFICIENCY

2920 . Shri Amar Sharadrao Kale:

Will the Minister of PARLIAMENTARY AFFAIRS be pleased to state:

- (a) the details of the major digital systems currently being used by Ministry to ensure efficient and paperless operations in the office;
- (b) the  benefits  derived  from  adopting  these  platforms  in  terms  of  transparency, records management and reduction in administrative delays;
- (c) the  best  practices  identified  by  the  Ministry  during  Special  Campaign  5.0  in promoting digital and sustainable governance; and
- (d) the future roadmaps determined for integration of new technologies and enhancing inter-institutional  coordination  within  the  framework  of  Digital  India  and  the Swachh Bharat Mission?

## ANSWER

## MINISTER OF STATE IN THE MINISTRY OF LAW AND JUSTICE (I/C); AND MINISTER OF STATE IN THE MINISTRY OF PARLIAMENTARY AFFAIRS (SHRI ARJUN RAM MEGHWAL)

(a)&(b)  The  Ministry  of  Parliamentary  Affairs  has  transformed  its  functioning  into  a paperless  ecosystem  by  fully  leveraging  seven  key  digital  platforms:  e-Office  as  the backbone  for  all  file  movement  and  approvals,  e-HRMS  for  seamless  handling  of  all service  and  HR  matters,  Consultative  Committee  Management  System  for  end-to-  end digital management of consultative committee meetings, Claims and Inventory Management System for transparent procurement and asset tracking, National e- Vidhan Application  (NeVA)  for  legislative  digital  workflows  in  State/UT  Legislatures,  Online Assurance Monitoring System (OAMS) for real-time tracking of parliamentary assurances, and the dedicated National Youth Parliament Scheme portal.

The  direct  benefits  of  this  comprehensive  digital  adoptions  are  evident  in  the complete elimination of pendency (clearance of all references and files), drastic reduction in administrative delays like physical file movement and paper consumption, instantaneous visibility and audit trail of every transaction leading to unprecedented levels of transparency, fool-proof and easily retrievable electronic record-keeping, and a sharp drop in processing time.

(c)&(d) During Special Campaign 5.0 (2nd-31st October 2025), the Ministry of Parliamentary Affairs achieved 'zero-pendency and zero-paper' by clearing 100% of pending references,  conducting  intensive  cleanliness  and  waste-segregation  drives,  and  promoting NeVA as a model of green governance that saves lakhs of trees annually. All officers & staff of the Ministry took the Swacchta pledge. Under Swachh Bharat, the Ministry aims for nearzero  paper  usage  in  all  State/UT  Legislatures  through  complete  NeVA  adoption  and digitisation of legacy records.

The Ministry's future roadmap  focuses on transforming NeVA  for  State/UT Legislatures  into  an  AI-powered  platform  by  integrating  real-time  multilingual  machine translation capabilities (text-to-text, speech-to-text, text-to-speech and speech to speech) in various official languages for enabling users to access their content in their preferred regional language,  generation  of  the  House  proceedings,  AI-driven  live  transcription,  searchable archives and intelligent multilingual chatbots. These features will drastically reduce printed material and enhance linguistic inclusivity.

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