Lok Sabha Question No. 1612 (UNSTARRED), answered on 2019-02-13
Subject: Vacant Posts
Ministry: PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
Asked by: GOPALAKRISHNAN CHINNARAJ, M. B. RAJESH, SRINIVAS KESINENI, R. GOPALAKRISHNAN

## GOVERNMENT OF INDIA MNNISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS (DEPARTMENT OF PERSONNEL & TRAINING)

## LOK SABHA UNSTARRED QUESTION NO. 1612

(TO BE ANSWERED ON 13.02.2019)

## VACANT POSTS

1612. DR C. GOPALAKRISHNAN: SHRI MB RAJESH: SHRI KESINENI NANI: SHRI R GOPALAKRISHNAN:

Will the PRIME MINISTER be pleased to state:

- a) whether it is a fact that there are about lakhs of Central Government jobsl posts lying vacant and the Government has not taken any steps to fill up these vacant posts, if so, the details thereof and the reasons for not filling up these sanctioned posts, category-wise;
2. whether the Government has issued any guidelines not to revive posts lying vacant for a and if s0, the details thereof; and specific period
3. whether it is also a fact that the Central Govemment has slashed thousands of posts; if the details thereof and the reasons therefor; SO,
4. the measures taken by the Government to fill up vacant posts in the Central Government Services in a time bound manner for various categories?

## ANSWER

## MINISTER OF STATE IN THE MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS AND MINISTER OF STATE IN THE PRIME MINISTER'S OFFICE (DR JITENDRA SINGH)

(a): Category-wise data on vacant posts is not maintained centrally. However; the details of group-wise number of vacancies as available in the Annual Report o and Allowances of Central Government Civilian   employees' for 2016-17 as on 01.03.2016 published by Research Unit; Department of Expenditure, Ministry of Finance; is as follows: Pay Pay

|   Group A (Gazetted)* |   Group (Gazetted) |     B |   Group B (Non- Group (Non- Gazetted) Gazetted)** |   Total |
|-----------------------|--------------------|-------|---------------------------------------------------|---------|
|                 15284 |              26310 | 49740 |                                            321418 |  412752 |

The percentage of vacant posts to the total sanctioned posts is 11.36 (%)

(b) & (c): Instructions relating to creation, deemed abolition, revival and continuation of posts have been   issued by Department of  Expenditure vide dated 12.04.2017. A copy of the same is annexed.

(d): The posts falling vacant are required to be filled as per recruitment rules by the concerned Ministries Departments Organizations. The up of posts is a continuous process depending on the vacancies arising across Ministries[Departments during the year and action calendar of the recruiting agencies filling

Department of Personnel & Training (DoP&T) has issued instructions vide OM No. 22011/4/2013-Estt (D) dated 08.05.2017,prescribing the Model Calendar for timely convening of Departmental Promotion Committee (DPC) meeting and to ensure that approved select panels are ready on the date of commencement of the vacancy year: The Administrative Ministries Departments are also advised vide DoP&T OM No. to Direct Recruitment posts to the concerned recruitment agencies i.e Union Public Service Commission and Staff Selection Commission etc. for filling up of such Direct Recruitment vacancies in a timely manner:

*****

Government of India Ministry of Finance Department of Expenditure

## QFFCE MEMORANDUM

Subject: Compendium of instructions for Creation, Revival, Continuation and Transfer of posts:

and continuation of posts  from  time to time   Therefore, in  supersession of all previous instructions} orders regarding creation, continuation, transfer and revival of posts, it has been decided, with the approval of Competent Authority, to a compendium of instructions covering all the aspects relating to these issues\_ issue

- 2.1 These instructions shal] apply to creation/continuation/revival of posts in all Ministries/ Departments, their Attached offices Subordinate offices; Statutory bodies etc.
- 2.2 Proposal for creation/revivallcontinuation/supernumerary   posts should be routed through IFD of concerned Ministry:
- 23 These instructions are not applicable to CPSEs, which may follow the instructions issued by Department of Public Enterprises in this regard.
- 2.4 Instructions in respect of Autonomous Bodies will be issued separately:

## 3.1 Crcation of Posts:

- of posts  delegated withdrawn and only Finance Minister (for below JS level posts) and Cabinet (for JS and above level posts) would be the Competent Authority for creation of posts:
- Approval of this Department is not required for creation of Statutory posts. Only those posts may be considered as Statutory; whose name and Ievel/ pay scale have an Statute, not support stafl).
- b. For creation of posts at JS and above levels. only Cabinet" and no other Standing Committee' is competent; except in respect of requirements relating to national security:
- d. Proposals for creation of posts may be referred to Department of Expenditure through respective IFD with the approval of Secretary and Minister in-charge of the concerned administrative Ministry.
- f Specific exemptions for creation of posts granted to any Ministry/ Department by this Departinent will however continue.
- The proposals for creation of posts may be submitted on   file, with the prescribed checklist issued by this Department (Annexure -I)  Separate checklist checklist would not be considered and returned. along

North Block; New Delhi Dated, 124  April 2017

## The level of approval for creation of posts is summarized in the following tables:

For Ministries/   Departments, Attached offices, Subordinate offices   Stalutory bodies etc.

| SNo   | Level of Post   | Competent Authority   |
|-------|-----------------|-----------------------|
|       | JS and above    | Cabinet               |
| 2     | Belowv JS leve] | Finance Minister      |

## 4.1 Supernumerary Posts:

The following principles should be observed while creating supernumerary posts:

- a. The supernumerary posts are created for the purpose of accommodating the lien of a Government servant though  entitled to hold a lien  against the regular post; cannot be so accommodated because of 'non-availability of such & post. who;
2. The supernumerary is personal to the officer for whom it is created and no other officer can be appointed against such & post: It stands abolished as soon as the officer for whom it Was created vacates it on account of retirement Or is accommodated in another regular post. In other words, no officiating arrangements can be made against such a post. post
3. The supernumerary post is a shadow post, ie no duties are attached to such & post. for definite and fixed   period. Since, a supernumerary post is created for accommodating an officer till he is absorbed in regular post; it should not be created for an indefinite period.
- d. Administrative authorities should maintain 3 record of the supernumerary posts; the particulars  of the individuals who hold liens   against   them and the   progressive abolition of such posts as and when the holder of the posts retire 0r are absorbed in regular permanent posts, for the purpose of verification of service for pension.

## 5.1 Deemed Abolition & Revival of posts:

- a. All posts, except newly created posts, kept in abeyance or remaining vacant for a period of more than 2 years in Attached  officel Subordinate officel Statutory body: would be considered as deemed abolished' unless an exemption has been given at the time of sanctioning the post
- C. Statutory posts, the name and level/ pay scale of which is specifically provided for in an Act of Parliament; are exempted from in the category of 'deemed abolished' on remaining vacant for & period of more than 2 years  Only the posts mentioned in Statute may be considered Statutory, not their support staff. falling
- b. A post into the category of deemed abolished' cannot be filled up to obtaining its `revival' from Department of Expenditure. falling prior
- d. Newly created posts (posts which have been sanctioned recently by Department of Expenditure/ Cabinet)  which do not have RRs would fall under the category of deemed abolished' after a period of 3 years from the date @f creation unless it is clarified that this relaxation would not be applicable to those newly created posts which have existing RRs.
5. Proposals for revival of posts may be referred to this Department o file, with the prescribed checklist issued by this Department (Annexure checklist may be   prepared checklist would not be considered. along
6. e Revival of posts would be considered in rare and unavoidable circumstances only-
5. AII Ministries/  Departments may submit to this Department; Iithin 3 months, an Action Taken Report regarding abolition of posts which are vacant for more than 5 years in the Ministry/ Department and organizations under their administrative control. Further; while

referring   any proposal   for creation} revival of posts to this Departments may enclose a Certificate that all posts under theirDepartment,  Ministries/ for more than 5 years on the date of administrative control, vacant the proposal, have been abolished. referring following table:

| SNo   | Type of Post                                                  | Post Live for                                                       |
|-------|---------------------------------------------------------------|---------------------------------------------------------------------|
|       | Existing Post (held in abeyance/ for vacant more than 2 year) | Post is deemed abolished                                            |
| 2     | RRs Exist                                                     | 2 year                                                              |
| 5     | Newly created Post RRs do nOt Exist                           |                                                                     |
| 4     | Existing Post vacant for 5 years                              | 3 years                                                             |
| 5     | Statutory Posts                                               | Post maybe abolished Immediately Do not fall under deemed abolition |

## 6.1 Continuation of Posts:

Continuation of posts would be considered subject scheme/project  for which the posts initially to continuation of the Department of Expenditure would examine sanctioned. For above JS level posts, (Exp ), Secretary (DoPT) and Cabinet tand put &p the proposal for approval of Secretary post; approval of Prime Minister after the may be obtained by the concerned Ministry/ approval of Cabinet Secretary: Department

- 6.2 Competent Authority for continuation of is posts as follows:

## 7 Transfer of Posts:

| SNo   | Level of Post      | Competent Authority                                           |
|-------|--------------------|---------------------------------------------------------------|
|       | JS and below level | DoE                                                           |
| 2     | Above JS level     | CoS [Secretary (DoE); Secretary (DoPT) and Cabinet Secretary] |
| 3     | Secretary leve]    | CoS as above. Thereafter; t0 obtain approval of PM Ministry   |

A post sanctioned for a specific purpose in an another purpose at the same or different organization may not be diverted for posts would amount to creation of station; Cases of transfer/ diversion/ adjustment of prior approval of Department of nerdpost ivith simultaneous abolition of existing post and 'Expenditure is required for the same

- 8\_ This issues with the approval of Finance Minister:

To,

KRenu =

Secretary(EC.I) Tel # 2309 2761 Deputy

1. Secretaries of all Ministries/ Departments of Government of India
2. 2 Financial Advisers of all Ministries/ Departments of Government of India

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## Checklist for Creation of Posts

| S.No_                | Particulars                                                                                                                                            |                                       |
|----------------------|--------------------------------------------------------------------------------------------------------------------------------------------------------|---------------------------------------|
| Details of Post      | Details of Post                                                                                                                                        | Details of Post                       |
| 1                    | Name; Designation of the post                                                                                                                          |                                       |
| 2                    | Scale of the post Pay                                                                                                                                  |                                       |
| 3                    |                                                                                                                                                        |                                       |
| 4                    | Duties and responsibilities of the post                                                                                                                |                                       |
| 5                    | Functional justification for creation_                                                                                                                 |                                       |
| 6                    | Does this post exists with Same scale of pav and grade pay                                                                                             |                                       |
| 7                    | How work is being managed in the absence of the post                                                                                                   |                                       |
| 8                    | Mode of recruitment of post (enclose copY of RRs)                                                                                                      | DR/Deputation/Promotion               |
| 9                    | Essential and minimum qualification of thepost                                                                                                         |                                       |
| 10                   | No. of existing posts in the grade of the post                                                                                                         | (a) Sanctioned (b) Vacant (with date) |
| 11                   | Immediate lower (feeder) post in the hierarchy                                                                                                         | (a) Sanctioned (b) Vacant (with date) |
| 12                   | Immediate higher (promotional) post in the hierarchy                                                                                                   | (a) Sanctioned (b) Vacant (with date) |
| 13                   | Workload of the post (Extract of SIU study_if any)                                                                                                     |                                       |
| 14                   | Possibility of outsourcing/contract/redeployment                                                                                                       |                                       |
| 15                   | Financial implication (both recurring and non-recurring)                                                                                               |                                       |
| 16                   | Matching Savings (Specific with pay scales) (FA may certify that are live and not surrendered earlier or recommended by SIU for abolition) posts posts |                                       |
| 17                   | Whether any Norms exist for the proposed posts. A copy of the Norms maybe provided:                                                                    |                                       |
| Organization Details | Organization Details                                                                                                                                   | Organization Details                  |
| 1                    | Name ofthe_organization                                                                                                                                |                                       |
|                      | Status of Organization (Ministry/ Department/ Autonomous/ Attached/ Subordinate)                                                                       |                                       |
| 3                    | Detailed sanctioned strength (category wise) with pay scale and vacancy position with date of vacancy)                                                 |                                       |
| 4                    | Whether the organization has been studied by SIU/ IWSU. If so, details                                                                                 |                                       |
| 5                    | other relevant information_ Any                                                                                                                        |                                       |

Certificate; It is certified that all such posts under the administrative control of this Ministry/ Department which are vacant for more than 5 years,\_have been abolished

Concurrence of Financial Advisor

Concurrence of Secretary

## Checklist for\_Revivalof Posts

| S.No.                                                                                                                                                                       | Particulars                                                                                                                                                                 |                                                                                                                                                                             |
|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
|                                                                                                                                                                             | Name of the organization                                                                                                                                                    |                                                                                                                                                                             |
| 2                                                                                                                                                                           | Name of the post                                                                                                                                                            |                                                                                                                                                                             |
| 3                                                                                                                                                                           | Scale of the Pay post                                                                                                                                                       |                                                                                                                                                                             |
| 4                                                                                                                                                                           | Date of Vacancy                                                                                                                                                             |                                                                                                                                                                             |
| 5                                                                                                                                                                           | Mode of recruitment of the post (enclose copy of RRs)                                                                                                                       | DR/Deputation/Promotion                                                                                                                                                     |
| 6                                                                                                                                                                           | No. of posts in the grade of post proposed to be revived                                                                                                                    | (a) Sanctioned (b) Vacant (with date)                                                                                                                                       |
| 7                                                                                                                                                                           | Duties and responsibilities of the post                                                                                                                                     |                                                                                                                                                                             |
| 8                                                                                                                                                                           | Functional justification for revival of the post                                                                                                                            |                                                                                                                                                                             |
| 9                                                                                                                                                                           | Efforts made to fill up the post, since date of vacancy (in chronological order with relevant documents)                                                                    |                                                                                                                                                                             |
| 10                                                                                                                                                                          | How the work is being managed in the absence of the post and why this arrangement cannot continue                                                                           |                                                                                                                                                                             |
| 11                                                                                                                                                                          | Possibility of outsourcing/ contract                                                                                                                                        |                                                                                                                                                                             |
| 12                                                                                                                                                                          | Financial implication of the revival of post                                                                                                                                |                                                                                                                                                                             |
| 13                                                                                                                                                                          | Matching Savings (Specific posts with pay scales) (FA may certify that these posts are live and surrendered earlier or recommended by SIU for abolition)                    |                                                                                                                                                                             |
| 14                                                                                                                                                                          | No. of Posts in immediate lower (feeder) grade                                                                                                                              | (a) Sanctioned (b) Vacant (with date)                                                                                                                                       |
| 15                                                                                                                                                                          | No. of Posts in immediate higher (promotional) grade                                                                                                                        | (a) Sanctioned (b) Vacant (with date)                                                                                                                                       |
| 16                                                                                                                                                                          | Detailed sanctioned strength and vacancy position of the organization (grade-wise)                                                                                          |                                                                                                                                                                             |
| 17                                                                                                                                                                          | Whether the post has been offered as matching savings for creation/ revival of any other post                                                                               |                                                                                                                                                                             |
| 18                                                                                                                                                                          | Whether the post has been recommended for abolition by SIU/ IWSU/ ERC                                                                                                       |                                                                                                                                                                             |
| 19                                                                                                                                                                          | other relevant information Any                                                                                                                                              |                                                                                                                                                                             |
| Certificate: It is certified that all such posts under the administrative control of this Ministry/ Department which are_ vacant for more than 5 years, have been abolished | Certificate: It is certified that all such posts under the administrative control of this Ministry/ Department which are_ vacant for more than 5 years, have been abolished | Certificate: It is certified that all such posts under the administrative control of this Ministry/ Department which are_ vacant for more than 5 years, have been abolished |