Machine Records Operation Personnel Accounting and Record Keeping
Publisher: U.S. G.P.O.
Published: 1947
Place of publication: Washington, D.C., USA
Language: eng
Description: War Department technical manual TM 12-305 Machine Records Operation Personnel Accounting and Record Keeping. 1947-11-01
Table of contents: title: CONTENTS; title: CHAPTER 1. GENERAL.; title: Purpose and scope; title: Purpose and organization of machine records units; title: Operation of machine records units; title: Services rendered by machine records units; title: Establishment of machine records units; title: Interrelation of machine records units; title: Inspection of machine records units; title: CHAPTER 2. GLOSSARY OF TERMS AND DEFINITIONS; title: Terminology 8; title: Air Forces type personnel; title: Bulk authorization unit; title: Commissioned officer; title: Detachment; title: Effective date of change on morning reports (EDCMR); title: Enlisted personnel 14; title: En route strength 15; title: Headquarters of an organization 16; title: Machine records services 17; title: Machine records servicing responsibility 18; title: Male commissioned officers 19; title: Named installations 20; title: Noneffectives 21; title: Noneffective en route strength; title: Noneffective strength; title: Officer personnel; title: Operating personnel; title: Organized Reserve Corps; title: Other than Air Force type personnel; title: Overhead strength; title: Parent unit; title: Patients not scheduled to return to duty; title: Personnel in process of separation; title: Personnel on terminal leave; title: Pipe-line personnel; title: Roster sequence; title: Strength accountability; title: Strength return; title: Subunit; title: Terminal leave; title: Warrant officer; title: CHAPTER 3. PUNCH CARD FILES MAINTAINED IN MACHINE RECORDS UNITS.; title: Status card file; title: Transfer notice card pending file; title: Absentee status card file 42; title: Organization master card file 43; title: Officers' qualification card file 44; title: Officers' Reserve Corps file 45; title: Enlisted Reserve Corps file 46; title: Officers' Reserve Corps change file 47; title: Enlisted Reserve Corps change file 48; title: Daily strength summary file 49; title: CHAPTER 4. MORNING REPORT AND STATUS FILE PROCESSING; MONTH-END OPERATIONS; STRENGTH CONTROLS.; title: General 50; title: For whom status cards are prepared 51; title: Where status cards are prepared 52; title: Preparation 53; title: Month-end operations 54; title: Status card form 55; title: Daily strength balance control 56; title: Semimonthly strength balance control 57; title: CHAPTER 5. MORNING REPORT LOCATOR CARDS (WD AGO FORM 302).; title: General; title: For whom locator cards are prepared; title: Where locator cards are prepared 60; title: Frequency of preparation 61; title: Changes required to be reported 62; title: How prepared 63; title: Form in which prepared 64; title: Transmittal tabulation 65; title: Corrections 66; title: How locator cards are shipped 67; title: Morning report locator cards for personnel being transferred to ports of embarkation or staging areas 68; title: Morning report locator cards for personnel transferred overseas 69; title: Morning report locator cards for personnel being transferred to the United States from overseas 70; title: Aerial shipments 71; title: CHAPTER 6. ORGANIZATION MASTER CARDS (WD AGO FORM 308-1).; title: General 72; title: Organizations for which master cards are prepared 73; title: Where master cards are prepared 74; title: Processing 75; title: Organization master cards to be submitted to The Adjutant General's Office 76; title: Disposition of replaced cards 77; title: Form in which organization master cards are prepared 78; title: Reports control symbol 79; title: Forwarding 80; title: Additional requirements 81; title: CHAPTER 7. PERSONNEL ROSTERS.; title: Section I. Officer and enlisted personnel.; title: Definition 82; title: Monthly personnel rosters 83; title: Preparation of rosters for officer personnel. 84; title: Forwarding rosters to unit section 85; title: Disposition of copies of officer personnel rosters 86; title: Personnel rosters forwarded to chiefs of administrative and technical staffs and services 87; title: Personnel rosters for officers en route overseas 88; title: Preparation of rosters for enlisted personnel 89; title: Forwarding rosters to unit personnel sections 90; title: Disposition and use of rosters 91; title: Monthly rosters for personnel on duty with Veterans' Administration facilities; title: II. For whom rosters are prepared.; title: Where rosters are prepared; title: Preparation; title: Disposition of rosters; title: III. Special rosters of officers and warrant officers.; title: For whom rosters are prepared 96; title: Where rosters are prepared 97; title: Form to be used 98; title: General instructions and definitions 99; title: Preparation 100; title: Forwarding 101; title: CHAPTER 8. STRENGTH SUMMARY CARDS (WD AGO FORM 320).; title: General 102; title: Where cards are prepared 103; title: Strength to be reported 104; title: Preparation 105; title: Form in which cards are prepared 106; title: Strength of patients in detachment of patients who are scheduled to return to duty and noneffective personnel 107; title: Strength of newly activated organizations and strength of organizations transferred without records 108; title: Summary cards for personnel en route overseas 109; title: Forwarding to The Adjutant General's Office 110; title: Forwarding to other machine records units 111; title: Cross references 112; title: CHAPTER 12. ENLISTED SERVICE STATUS SUMMARY CARDS.; title: General 113; title: For whom cards are prepared 114; title: Where cards are prepared 115; title: Preparation 116; title: Card form 117; title: Transmittal tabulation 118; title: Forwarding 119; title: STATUS CARDS REQUIRED BY DEPARTMENT OF THE ARMY AND OTHER AGENCIES.; title: Transfer notice status cards.; title: General  120; title: For whom cards are prepared 121; title: Where cards are prepared 122; title: Transfers to ports of embarkation or staging areas 123; title: Processing status cards for shipments overseas 124; title: Transfers to other than ports of embarkation or staging areas 125; title: Form in whieh prepared 126; title: Absentee status card file.; title: General 127; title: For whom file is maintained 128; title: Where file is maintained 129; title: Processing 130; title: Transfer of servicing 131; title: Form in which cards are prepared 132; title: Period for which cards are maintained 133; title: Status cards for accessions to the strength of the Army.; title: General 134; title: For whom status cards are prepared 135; title: Where status cards are prepared 136; title: Preparation 137; title: Reports control symbols 138; title: Forwarding 139; title: status cards for losses to the strength of the Army.; title: General 140; title: For whom status cards are prepared 141; title: Where status cards are prepared 142; title: Preparation 143; title: Reports control symbol 144; title: Forwarding 145; title: Status cards for all officer personnel.; title: General 146; title: For whom cards are prepared 147; title: Where cards are prepared 148; title: Preparation 149; title: Balancing 150; title: Reports control symbol 151; title: Forwarding 152; title: Status cards required by other sections of this manual.; title: Officer personnel status cards for the Director of Personnel and Administration, General Staff, United States Army 153; title: Status cards for officers whose basic branch is Air Corps 154; title: DISPOSITION OF MORNING REPORTS.; title: General  155; title: Disposition of morning reports for organizations being transferred to the servicing of another machine records unit 156; title: Final disposition of morning reports by machine records units and statistical control offices located in continental United States 157; title: Final disposition of morning reports by all other machine records units 158; title: TRANSMITTAL FORM (WD AGO Form 0331).; title: General 159; title: Where cards are prepared  160; title: Transmittal numbers used 161; title: Preparation 162; title: Disposition of cards; title: Tracing lost shipments 164; title: Supply of forms 165; title: OFFICERS' QUALIFICATION CARDS.; title: General 166; title: For whom cards are prepared 167; title: Where cards are prepared 168; title: Preparation 169; title: Form in which cards are prepared 170; title: Disposition 171; title: PERSONNEL SURVEY OF THE ARMY CARDS.; title: General 172; title: For whom survey is prepared 173; title: Where survey is prepared 174; title: General- instructions 175; title: Forwarding 176; title: MACHINE UTILIZATION REPORT.; title: General 177; title: Where report is prepared 178; title: Preparation 179; title: Forwarding 180; title: Reports control symbol 181; title: ORGANIZED RESERVE CORPS STATISTICAL CARD.; title: General 182; title: For whom cards are prepared 183; title: Where cards are prepared 184; title: Preparation 185; title: Form in which cards are prepared 186; title: Files 187; title: Calls to active duty 188; title: Change of address 189; title: STRENGTH RETURNS AND OTHER REPORTS PREPARED IN ACCORDANCE WITH SEPARATE INSTRUCTIONS.; title: General; title: Inventory and projection of Army strength 191; title: Officer strength by component, sex and grade 192; title: Weekly strength of the Army 193; title: Strength in troop program sequence by organization and type of personnel 194; title: Strength in troop program sequence by type of personnel 195; title: Report of changes in strength and organization 196; title: Strength by branch and grade 197; title: Strength by base and type of personnel 198; title: Strength of noneffective personnel 199; title: Administrative motor vehicle report 200; title: Special rosters of officers and warrant officers 201; title: Retired military personnel by grade and type of personnel and amount of retired pay 202; title: Personnel receiving additional pay (other than Air Force) 203; title: Organized Reserve Corps strength by grade, section, and residence 204; title: Quarterly AWOL statistical report 205; title: Accessions and separations of absentees and general prisoners 206; title: MISCELLANEOUS INSTRUCTIONS.; title: General 207; title: Standard method of punching card fields 207; title: Arm or service (alpha designation) 209; title: Grade (alpha designation) 210; title: Serial number 211; title: Subunit number; title: Name 213; title: Date 214; title: Organization and station abbreviation 215; title: APO and postmaster designation 216; title: Packing punch-cards for shipment 217; title: APPENDIX. MACHINE RECORDS UNITS ADDRESSES FOR MAILING PURPOSES