ZeitNews/main — Issue #18: Test Workflow Automated Emails
Author: JStMartin
Created: 2012-03-04 20:20:39+00:00
State: open
Labels: testing

When dealing with an Author role, they can't publish a node. The node has to go through an approval process by an Editor, Senior Editor, or Administrator. At a minimum, it will work this way:

__1.__ When an Author performs an action that a higher role needs to know about an email is sent to 1 email address (this is already set up in Rules). That email address is could be a "group" email address, like our staff one. All peeps who have been assigned to approve content from Authors will be added to this email group and all of them will receive a notification email about the pending job.

Could also get a bit fancier and send the email to an actual address, not a group address, and use GMail's email filtering to send the email to the correct individual(s) based on some keywords included in the email body via Rules. For example, say Leo is the approver guy for Viewpoints. If I include the node type "viewpoint" in a specific place in the email body, I can then filter that out in GMail and send the email directly to Leo. The same could be done if a certain individual was deemed the approver for a certain category - use taxonomy terms or the included URL that contains them ([node:node-path]).

__2.__ Test including the workflow comment on the node in the emails, but probably won't work due to my patch to fix duplicate history entries on comment addition during state changes. If not, could send the link for the workflow tab and the comment will be in the latest entry.

Putting this issue as Noncritical because we're not using the approval process right now AFAIK.