## Translation and Communication: The Influence of Culture and Context in Danish and British Sales Brochures

## Abstract

Using a framework of culture and context, the present case study compares the English language version of a standardized sales brochure, produced in Denmark, to a culturally adapted brochure made especially for the British market. First, the analysis demonstrates the influence of cultural contexts on the concept of appropriate product settings. Second, the analysis illustrates how differences in coding and decoding processes influence the stylistics of product descriptions and the choice of selling points in Denmark and in Britain.

## 1. Communication as transmission of data

The identification of international communication barriers has been a subject of interest in a number of studies into culture, communication and marketing (de Mooij 1998: 26-32, 211-237, Usunier 1996: 383432).  In  Denmark,  researchers  have  critically  questioned  the  ethnocentric view that references to Danish cultural norms, Danish design and  Danish  know-how  carry  positive  connotations  in  international communication  (Gertsen  1990:  44-45,  50-56,  Askegård  et  al.  1991: 111-120, Djursaa et al. 1991: 123-132). An ethnocentric approach to cross-cultural communication, as seen e.g. in the use of standardized sales  material  for  all  markets,  may  result  in  communication  barriers even between markets which are normally regarded as fairly homogeneous.

The classic conduit model of communication views communication as a linear process in which data flow directly from sender to receiver. Basically, the process of communication is seen as a linear transmission of data in accordance with the mathematical telecommunication model introduced by tele-engineers Shannon and Weaver in the 1940s.

* Birgitte Norlyk University of Southern Denmark Engstien 1 DK-6000  Kolding

The view of communication as a linear activity focuses on the transmission process of communication. Miscommunication or misinterpretation of messages is explained as technical problems in transmission rather than cultural and contextual discrepancies surrounding the processes of coding and decoding. Operating strictly within a framework of  transmission,  the  linear  model  pays  little  attention  to  sender  and receiver and disregards the influence of cultural contexts on message coding and decoding. As the transmission model does not recognize differences in coding and decoding, the receiver is implicitly expected to interpret all transmitted data as intended by the sender.

For companies to successfully apply the linear model of communication in a non-technical context, e.g. in a marketing situation, presupposes  the  existence  of  cultural  identity,  national  or  professional,  between sender and receiver (Winsor 1993: 183-185). Applied in nontechnical  contexts,  the  linear  model  may  result  in  ethnocentric  approaches to communication as it fails to take into account the influence of culture on communication and interpretation. Its focus is directed at the  process  of  transmission,  while  the  influence  of  important  factors such as culture, norms, and context remains underexposed. The interaction between sender and receiver and between culture and context is largely disregarded (Christensen 1994: 123).

The view of communication as a one-way linear process is reflected in  the  widespread  use  of  standardized  sales  material  and  sales  brochures. Justified by the logic of cost-cutting, standardized material is assumed to produce the same effect in all settings, irrespective of the possible  existence  of  culturally  determined  preferences  in  individual markets.

## 2. Communication and culture

While  the  linear  view  of  communication  focuses  on  the  process  of transmission,  more  complex  models  of  communication  have  been developed. Dealing specifically with the complex interaction between culture and communication, these models highlight the role of culture in the processes of coding and decoding.

RECEIVER

The culture perspective advocates a view of communication as constant processes of culturally determined coding and decoding of messages and symbols. Miscommunication or distortion of messages may occur in situations in which cultural discrepancies between sender and receiver prevent the message or symbol from being decoded correctly by the receiver. uhure filter

Figure 1 (Dahl & Habert in Søderberg & Villemoes 1994: 49) illustrates  the  influence  of  culture  and  cultural  filters  on  the  coding  and decoding processes that surround communication across cultures.

Figure 1: Cultural filters in cross-cultural communication

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Research  on  semiotics  and  marketing  (Buhl  1993:  165-173,  Dahl  & Buhl 1993: 13-14, Larsen et al. 1991: 113, 117-122) further highlights a view of communication as ongoing processes of coding and decoding, stressing the importance of paying equal attention to the specific contexts surrounding both the sender and the receiver. To establish a framework for successful communication in a cross-cultural sales and marketing context, the semiotic approach highlights the importance of regarding the processes of coding and decoding as historically and culturally determined activities (Kragh 1997: 27-29).

## 3. Communication and standardization

Standardization of sales material presupposes the existence of cultural identity between sender and receiver in different markets. Following the linear approach to communication, standardized sales material presupposes  that  all  symbols,  photos  or  illustrations  accompanying  the sales text are decoded identically by all receivers irrespective of culturally determined preferences.

From a linguistic viewpoint, this presupposition of cultural identity is reflected in the belief that sales texts, generally, need not be modified or adapted to suit the receiving culture. The belief that translated versions of a source text have identical effects on all receivers fails to acknowledge the ethnocentric qualities of the source text. Semantic translations of a source text do not take into account that e.g. the choice of selling  points  and  the  preference  for  certain  stylistic  features  over others might vary across markets (Horton 1998: 104-110). In standardized sales brochures, visual and textual elements are implicitly expected to transfer the sender's positive connotations to all receivers - irrespective of the individual culture in which the decoding and interpretation take place.

For businesses, it is important to recognize the influence of individual cultural contexts surrounding the processes of coding and decoding. Few messages, symbols, signs or texts have universal meanings. At the specific level of marketing communication, this means that standardized sales brochures and sales material may need to be critically revised as the decoding of colours, illustrations, product settings, language and style etc. may vary from one culture to the next.

The following analysis of sales brochures for the Danish and British markets offers examples of message distortion and communication barriers  resulting  from  extensive  standardization.  As  the  case  study  demonstrates,  Danish  codes  for  design  and  aesthetics  do  not  translate effortlessly. Even between fairly homogeneous markets such as Denmark and Britain differences exist as regards the marketing and presentation  of  products  related  to  private  homes.  Culturally  determined concepts of approved interior decorating and good taste do not translate easily.

## 4. The case study

The case study refers to a series of international sales brochures produced by Morsø Jernstøberi, since the 1850s the major Danish producer of high-quality cast iron stoves for private homes. Firmly established in Denmark for many years, the company's marketing activities are now largely directed at the European markets as well as Japan, North America and South Africa.

Although it has now changed its marketing strategy, Morsø Jernstøberi formerly standardized its sales and marketing material for obvious costs  reasons.  Based  on  a  concept  of  sales  brochures  originally  produced for the Danish market, adaptations to export markets consisted in mere  translations  from  the  Danish  source  text  into  the  appropriate language for each particular market. No further attempts were made to adapt the sales brochures to the individual markets. The lay-out of the brochure, the product descriptions and the photos showing the company's cast iron stoves set in Danish-style homes remained unchanged. While different national languages were recognized as a problem taken care  of  via  translations,  the  processes  of  coding  and  decoding  were implicitly assumed to take place in identical cultural contexts.

Based on reactions from its British subsidiary, however, the company in 1998 made a point of reconsidering the communication value of its standardized international sales brochures. While sales brochures for international markets traditionally were based on semantic translations of  Danish  selling  points,  feedback  from  subsidiaries  suggested  that cultural  differences  in  individual  markets  needed  to  be  taken  into account  to  improve  customer  communication.  Part  of  the  feedback hinted that texts should be rewritten to suit individual national markets instead  of  being  translated  more  or  less  verbatim  from  the  Danish source text. As concerns the standardized presentation of products set in  attractive  private  homes, feedback further suggested that the standardized brochures' photos of stoves set in Danish-style private homes might be counter-productive in other markets. The staging of what constitutes an attractive home - the very context and setting of the product needed  to  take  into  account  that  aesthetics  related  to  the  concept  of attractive homes vary across cultures and markets (Djursaa & Kragh 1998: 27-32).

Due to critical feedback from its British subsidiary concerning the communicative value of the standard version sales brochure, management  at  Morsø  Jernstøberi  agreed  to  a  communication  experiment. Although the Danish standard brochure existed in an English language version, the British subsidiary was allowed to produce an alternative sales brochure targeted specifically at the British market.

## 5. Culture and context in product settings

The difference between the standard brochure, made in Denmark, and the culturally adapted brochure, made in Britain, is striking. While both brochures aim at communicating the same message , language and style, product  descriptions  and  product  settings  vary  dramatically  across cultures. Figures 2 and 3 illustrate the considerable degree of variation in aesthetics as concerns the concept of attractive homes in Danish and British cultural contexts.

The culturally adapted brochure, produced by the British subsidiary, presents  the  product  in  homes  which  British  customers  immediately identify as attractive British homes. The homes represented in the British brochure consistently repeat an aesthetical pattern traditionally favoured in British interior decorating. Different styles, different colours and different patterns in curtains, carpets and furniture dominate the British living rooms in which plenty of flowers, family photos, and a variety of objects d'art contribute to creating a sense of a British-style home, see figure 3.

Figure 2, the Danish concept of an attractive home, strikes a very different note in terms of aesthetics and interior decorating. Here, minimalism is the key word. In a Danish context, mixing colours, patterns and different styles is considered 'bad taste' and should be avoided. As opposed to the carpeted floors of the adapted British version, the Danish version favours natural materials. Bare wooden floor boards and tiles are considered attractive and hygienic as opposed to dusty carpets.

The product settings of the standard brochure, present different types of stoves surrounded by a range of other Danish quality products. These Danish quality products are easily decoded by Danish consumers who recognize Bang and Olufsen products, Danish designer furniture and designer lamps etc. In a Danish context, the constellation of different Danish  quality  products  poses  no  difficulties  in  the  decoding  of  the message as coding and decoding take place in identical cultural contexts. The presentation of the stove surrounded by other quality products firmly places the stove in a chain of established quality products (Buhl  1993:  166).  Provided  that  coding  and  decoding  take  place  in identical cultural contexts, visual representations of this kind may result in the receiver establishing a link between product values and personal values  thus  adding  an  extra  dimension  to  the  value  of  the  product (Jantzen 1993: 58-61).

Figure 2: A Danish-style home, standard brochure

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Figure 3: A British-style home, culturally adapted brochure

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The Danish version of an attractive living room is carried through in all standardized versions of the company's sales brochures for exports markets. While the need for translations of texts was never questioned, the concept of attractive homes was ethnocentrically assumed to be culture-free. From a communication point of view, the ethnocentric quality of the product presentation in the Danish standard brochure makes it difficult  for  non-Danish  receivers  to  decode  correctly  the  company's message that  quality  homes  deserve  quality  stoves.  Attractive  living rooms do not translate across cultures as the concept of home '- the central  consumption  context  -  carries  the  central  message  of  the  inhabitant's  identity  and  culture,  and  poses  the  strongest  cultural  barriers against other forms of expression' (Djursaa & Kragh 1998: 28). The appropriate setting for cast iron stoves reveals itself as strongly culture bound.  Pictures  and  representations  that  work  in  one  setting  might offend or backfire in other settings - sometimes even within the same culture (Kostelnick 1993: 243-244).

Throughout, the culturally adapted British brochure places the stove in the fireplace. The stove is reinterpreted as a modern-day version of the fireplace, historically the focal point in English homes. In marked contrast,  the  Danish-made  standard  brochure  consistently  places  the stove in a position that allows the heat to circulate freely in the room. From the Danish producer's point of view, placing the stove in the fireplace  is  wrong  as  this  position  prevents  the  stove  from  proving  its excellent heating capacity.

The Danish producer wishes to communicate the design, the technology  and  the  economic  advantages  of  his  product  since  these  selling points traditionally work well in a Danish context. However, these selling points seem to lose part of their strength in a British context. Here, the concept of a cosy fireplace takes precedence over an efficient hightech stove and its advanced combustion air system. The appeal of the product lies in the mental representations and potential contexts it activates in the mind of the beholder. Products, as argued by de Mooij (1998: 4), 'are not culture-free, nor are the motivations of the people who buy them'. To motivate potential buyers, the communication processes surrounding the coding and decoding of product settings need to consider the cultural differences between markets.

## 6. The cultural context of language and style

As illustrated in figures 2 and 3, successful communication in marketing need to consider the influence of cultural preferences in product representations and product settings. A standardized sales brochure presenting the product in a Danish context, surrounded by Danish symbols of approved good taste, might backfire when transferred to a culture in which aesthetics are founded on different traditions. As exemplified in the  strongly  felt  need  of  the  British  subsidiary  to  produce  their  own sales brochure to sell Morsø stoves in Britain, coding and decoding systems vary across cultures. Within the area of aesthetics in interior decorating Danish and British coding and decoding systems seem almost incompatible.

A comparison of language and style points in the same direction. The semantic  translation  into  English  of  the  standard  brochure's  Danish source text has undergone a complete rewrite in the culturally adapted brochure produced by the British subsidiary.

The semantic translation of the standard brochure ethnocentrically transferred  the  tone  of  voice  and  the  selling  points  that  worked  in  a Danish context. The appeal value of this text was considered low by the British subsidiary who redrafted the text in the version targeted at the British market.

The standardized brochure, based on a translation of the Danish text, is dominated by a neutral, nominal style containing factual references to product materials, product construction and product efficiency. The style is low key for a sales text. The text borders on a tendency towards understatement as in the low-key description of the convected stove heat - a prime selling point - as 'even and comfortable'.

In a Danish context, the controlled, technical description of the product may lend the seller a high degree of credibility. Judging from the rewrite made by the British subsidiary, this is not the case in a British context. Text examples 1 and 2 illustrate the stylistic differences between the low-key translated version of the Danish original as opposed to the version preferred by the British text writer. Both excerpts centre on the description of the stove heat - a vital selling point for cast iron stoves in both markets.

Example 1: Standardized text version, produced in Denmark

'Solid cast iron has a unique ability to store heat and release it into the surroundings long after the fire has gone out.' ... 'The heavy dimensions and special alloy of cast iron store the heat and give even, comfortable heat release..'

## Example 2: Text produced in Britain

'The appeal of cast iron lies not only in its ability to absorb the heat of the fire - wafting it slowly into the room long after the fuel is spent - but also in the ease with which it can be shaped. No other material can be moulded into such a variety of finishes - from softly rounded edges to crispy detailed ornamentation'.... 'Cast iron stoves give the most luxurious  warmth.  The  radiated  heat  from  the  body  of  the  stove  gently warms whilst  the  convected  heat  searches  into  every  corner  of  the room.'

Example 1 offers the semantic translation of a selling point that works in a Danish context. The semantic translation assumes e.g. that the term 'heavy'  carries  identical,  positive  connotations  in  both  cultural  contexts. Stylistically, the selling point does not come across as a direct message from the seller. The subdued tone of voice and the emphasis on factual information resemble the neutral, informative text function in which the  relationship  between  sender  and  receiver  is  not  the  issue. Facts  and  common  sense  are  implicitly  assumed  to  carry  high  persuasive value in this cultural context.

Example 2 illustrates the subsequent reinterpretation and adaptation of example 1 to suit a different cultural context in which persuasion and credibility make other demands on language and style (Horton 1998: 112, Norlyk 1996: 14-19). In the British-made version, heat and fire are personified and active. Stove heat is described as 'luxurious' rather than 'even and comfortable'. Stove heat 'gently warms' whilst it 'searches into  every  corner  of  the  room'  as  opposed  to  the  somewhat  prosaic statement in the translation from the Danish source text 'Solid cast iron has a unique ability to store heat and release it into the surroundings long after the fire has gone out.'

Further, the use of the semi-poetic 'whilst' rather than plain 'while' accentuates the persuasive quality of this message. While factual information and rationality carried persuasive value in the Danish context of example 1, the adapted British version, example 2, highlights the sensuous appeal of heat and fire. Persuasion, in example 2, takes place via a carefully staged series of mental images that do not directly involve the technology and construction of the product. Example 2, the culturally adapted  rewrite  of  example  1,  mirrors  the  characteristics  of  the  expressive, referential text function and pays less attention to the informative, descriptive character of the original Danish text.

The culture-bound differences in language and style provide important information in terms of successful communication. Since the producer of Morsø stoves has experienced that sales texts containing a high degree of factual information work well in a Danish context, the producer naturally assumes that other markets should be addressed in the same way. From the Danish producer's point of view, the texts produced by the British text writer contain little relevant information. In a Danish context, certain excerpts of the British brochure may even come across as bordering on the comical, see example 4.

The  technical  focus  of  the  standardized  brochure  is  illustrated  in example 3. The description concerns recent developments in a new line of  product  designs.  Again,  sales  communication  is  interpreted  as information about product materials and product construction since this type of information is preferred in a Danish cultural context.

## Example 3: Standardized brochure, made in Denmark.

'..Solid cast iron has always been the best material for stoves. Cast iron is a unique material as it retains its shape during use. Doors and joints therefore always remain tight, and the environmentally-friendly combustion can be controlled completely.'

Product  description  in  the  culturally  adapted  British-made  version centres on very different aspects as illustrated in example 4. Although examples 3 and 4 do not deal with the same version of a specific product, the difference in focus is clear. Again, the matter-of-fact Danish presentation contrasts vividly with the British description which centres on the looks and appearance of the product rather than its functional and technical capacities, see example 4.

## Example 4: Text produced in Britain

... 'with rounded features and details, the Cleanheat Panther has perhaps the 'softest' appereance you might find in a stove. Created for the British market by the distinguished London design house of Queensberry Hunt, the shape is both gentle and solid.'

In a practical, business context the differences in language and style across  markets  and  cultures  are  difficult  to  pinpoint  beforehand.  As pointed out by Frandsen et al. (1997: 36 - 40) traditional communica- tion models offer little assistance concerning the visual and linguistic aspects  of  market  communication.  Referring  to  Kotler  (Kotler  1967: 501-504),  Frandsen  et  al.  (1997:  40)  point  out  that  although  Kotler highlights the importance of staging the message emotionally, rationally or morally, he pays little attention to the linguistic and stylistic requirements needed in different cultural contexts.

## 7. Communication and product names

The  tendency  of  the  Danish  producer  to  focus  on  the  technical  and functional aspects of the product is likewise reflected in the choice of product names. From a communication perspective, the choice of product names is an important one. The initial suggestion of the meaning and identity of a product lies in its name (Stigel 1993: 34) which sets the frame for connotations and decoding processes at the receiving end.

Product names, in the Danish source text, take the form of product numbers in combination with acronyms. Organizations characterized by  technical  cultures  often  prefer  the  use  of  acronyms  and  numbers when naming their products as the combination of numbers and acronyms suggests know-how and state-of-the-art technology in technical contexts (Giles & Coupland 1991: 23, Norlyk 1997: 63).

The semantic translations of the Danish source text in the standard brochures keep the names chosen by the Danish producer whose technical focus is reflected in the choice of names. Product names such as the 1400 series containing product variations such as stove 1410, stove 1415 and stove 1420 BUO etc. may hold positive connotations in cultural contexts favouring technical values. The present case study has no empirical  evidence  of  how  international  customers  react  to  product names such as the 1420 BUO or the Soapstone 5043. However, from a communication perspective, it seems fair to assume that a number of potential customers may find it difficult to remember these names and to distinguish between different product variations. Apart from the possible high-tech connotations of these product names, the bare combination of numbers and acronyms holds only limited associative value for the receiver.

Once again, the culturally adapted British brochure shows a different approach to communication. The original product names of the standard brochure have undergone a cultural transformation in which the technical  focus  of  the  original  names  has  been  toned  down.  Product names, in the adapted British version, connote a different set of images. No longer referred to as the 1410, the 1415 etc., products and product names in the British version associate Nature and living beings. Names such as the Squirrel, the Panther, the Lion, the Swan etc. have replaced the numbers and acronyms of the standard version.

The move away from the technical focus of the Danish source text towards a more intimate tone of voice is clearly reflected in the choice of product names in the British version. The preference for an intimate, even personified product description is further illustrated in the descriptions of products within the same series. While the standardized text operates with product 'series', e.g. the 1400 series, the 5000 series etc., the culturally adapted British version operates with product 'families' connoting a personal relationship. Products within the same series are described in terms of family members as illustrated in example 5.

## Example 5: Product relations in family terms, British text.

'The Cleanheat Squirrel is now a firmly established addition to the morsø family. It is based on its highly successful brother, the Squirrel.... Like its brother the Squirrel, the advanced Cleanheat Squirrel has a generous firebox size, an enclosed riddling system...etc.'

Culturally adapted sales brochures enable the sender to target special selling points that might otherwise never appear in a standard text for all markets. While the standard version refers to the metric system in its list of product measurements, the British version goes one step further. Although the British brochure refers to the metric system, it recognizes the importance of relating centimetres to inches when addressing British customers, see example 6.

Example 6: Relating the metric system to a context of inches. British text.

'The Squirrel ... was designed over a decade ago with the dimensions of the standard 22' British fireplace in mind.'

While this information is highly relevant in a British context, it would never appear in a translated version based on a Danish source text as references to inches are not relevant in a Danish context.

## 7. Conclusions

This paper argues for the need to consider the influence of national cultures  in  international  marketing  communication.  Comparing  a  standardized version of a sales brochure with a culturally adapted version, the  paper  demonstrates  the  communication  barriers  surrounding  the aesthetics of product presentation. As concerns the subtle communication barriers related to culturally determined preferences in language and style, the paper offers examples of cross-cultural differences in the persuasive strategy of sales texts. Contrasting an international standard version of a sales brochure with a targeted version made especially for the British market, the paper argues that selling points that work well in one  context  do  not  always  translate  effortlessly  into  other  cultural contexts.

From the point of view of business economics, the concept of standardization  is  an  attractive  one.  For  the  producer,  standardization  is cost-saving and secures a high degree of image control in international markets  as  the  influence  of  subsidiaries  and  agents  on  product  presentation is limited.

From a communication point of view, however, the unrecognized, ethnocentric influence of the sender's cultural context may pose a problem in terms of the communicative quality of standardized sales messages and product presentations. As demonstrated in the case study, cultural differences influence the way in which products are perceived and presented. Successful communication must recognize the existence of culturally-determined  differences  -  even  between  such  fairly  homogeneous markets as Denmark and Britain.

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