Board Meeting 2016-2-11

This board meeting is scheduled for the 11th of February 2016 at 14.00 UTC through IRC and follow up voting by email. 
== Agenda ==
=== Current items ===
Agenda
* roll call
* appoint meeting chair, meeting scribe/secretary
* Review face-to-face meeting: Board Face to Face Meeting 2016
* GSoC 2016 Mentor Organization Application
* Budget Plan 2016
* OSGeo UN Committee progress
* FOSS4G 2016. Planning for OSGeo Booth
* OSGeo supporting GWF2016 - define the theme of the OSGeo event
* OSGeo representation at FOSS4G NA in Raleigh
* add items
Items from past meetings
* Operational Budget
* 2016 Strategic Plan
== Minutes ==
* Attending
** MS - Michael Smith
** VC - Vasile Craciunescu
** MC - Massimiliano Cannata
** HM - Helena
** JG - Jody Garnett
** SS - Sanghee Sin
** VR - Venkastesh Raghavan
** DF - Dirk Frigne
* Regrests
** AG - Anita Grase
* Presiding: Venka
* Scribing: Jody
=== Motions ===
Motions here are to be confirmed by email for public record.
See [ email thread] on the Board list.
Motion 	+1 	0 	-1 	Abstain	Passed 	Notes
venka/dirkf: delay accepting the f2f minutes until they are complete 	venka, dirk, michael, Vasile, helena 	 	jgarnett	 	rejected	
venka/michael: Update wiki and complete review of f2f minuets by 25 Feb	venka,michael, jgrnett, sanghee, helena, vasile, dirk 	 	 	 	pending 	link to f2f minutes
venka/helena: Have madi and Anne to manage the GSoC application 	venka, helena, Vasile michael, dirk, sanghee 	 	 	 	pending 	
dirk/venka: Update 2016 operational budget to $75k 	dirk, venka, helena, mdsmith, vaslie 	jody	 	 	pending 	(proposed budget follows below)
venka/sanghee: Finalize Budget by 12 Feb 	sanghee, jody, venka, helena, Vasile, dirk, micheal 	 	 	 	pending 	(proposed budget follows below)
venka/anita: approve maxi and maria to represent OSGeo at UN meeting 	venka, anita, dirkf, sanghee, michael, jgarnett vasile	 	 	 	pending 	
jody/venka: Propose 10 March meeting 	jody, venka, sanghee, dirk 	 	 	 	pending 	
Tabled for email discussion
* FOSS4G 2016 Planning for OSGeo Booth, see FOSS4G_2016_OSGeo_Booth, dirkf has volunteered to create a list of volunteers (although we may wish to delegate to local osgeo community?)
* email thread: OSGeo supporting GWF2016 - define the theme of the OSGeo event
* Organizing OSGeo representation at FOSS4G NA in Raleigh
Action Items
* Dirk: 2016 budget Friday Feb 12th
* Jody: Ask Rob to attending next board meeting for a foss4gna update
=== Proposed Budget ===
Board meeting 11/2/2016	Amount 	Jan–August	Sept–dec	(Budget Increase)	Notes
1. Admin 	9.000,00 	6000 	3000 	(4500) 	administration overhead
2. Insurance 	3.200,00 	2133 	1067 	(0) 	
3. SAC 	12.800,00	9633 	3167 	(10800) 	infrastructure and online presence
4. Outreach 	15.000 	12500 	2500 	(13000) 	starter kits, LiveDVD/USB, Marketing, OSGeo Student Awards
5. Travel 	15.000 	7500 	7500 	(11000) 	director & president travel - facilitate interaction with external parties (UN, OGC,...)
6. Events 	20.000 	5666 	14334 	(11000) 	OSGeo internal (townhall, codesprint, ) and external (e.g.. ISPRS, EGU, GWF...) events
Total 	75.000 	40.933 	34.067 	(50.300) 	This represents a 50k increase on last years budget
This is the 2016 operating budget for OSGeo, prior to this baseline being set the board set a $150k floor (allowing for a year of minimal operating expenses ($50k) and two failed foss4g conferences ($50k x 2). 
This is the 2016 operating budget for OSGeo, it does not cover:
* Multi-year costs associated with our annual FOSS4G conference.
* Budgets associated with individual projects (OpenLayers, MapServer, ...) are under their direction of their associated PSC.
OSGeo stepped down from playing an active role during our application for US 501(c)(4) status - we are now ready to take on this responsibility for committees and projects.
If your project or committee is interested in fundraising for an activity please ask the nearest board member for details on how we can help.
=== Full, raw minutes notes ===
* IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2016-02-11.log
Category:Board
Category:Board Meetings 2016