nyuuzyou/wikis huggingface dataset:
FOSS4G 2013

FOSS4G 2013 will take place in Nottingham, UK from the 17th to the 21st of September 2013.
* Visit the website here and follow us on twitter
* See our venue, the East Midlands Conference Centre here (map)
* The FOSS4G 2013 mailing list is available here. This is a public list, so please say hello and give us your thoughts!
* See our winning proposal here.
* Birds of a feather meetings page: FOSS4G 2013 BirdsOfAFeather
== Planning Meetings ==
* FOSS4G 2013 Planning Meeting 12th July
* FOSS4G 2013 Workshops and Code Sprints Conf Call 27th July
* FOSS4G 2013 Workshops and Code Sprints Conf Call 8th August
* FOSS4G 2013 Planning Meeting September
* FOSS4G 2013 Planning Meeting October
* FOSS4G 2013 Comms Sub-Group Conf Call 19th October
* FOSS4G 2013 Planning Meeting November
* FOSS4G 2013 Planning Meeting November 30th
* FOSS4G 2013 Planning Meeting December 21st
* FOSS4G 2013 Planning Meeting January 11th
* FOSS4G 2013 Planning Meeting January 25th
* FOSS4G 2013 Planning Meeting Feburary 8th
* FOSS4G 2013 Workshops Google+ Hangout February 20th
* FOSS4G 2013 Planning Meeting February 22nd
* FOSS4G 2013 Planning Meeting March 8th
* FOSS4G 2013 Planning Meeting March 22nd
* FOSS4G 2013 Planning Meeting April 5th
* FOSS4G 2013 Planning Meeting April 19th
* FOSS4G 2013 F2F April 24th/25th
* FOSS4G 2013 Planning Meeting May 3rd
* FOSS4G 2013 Planning Meeting May 17th
* FOSS4G 2013 Planning Meeting May 31st
* FOSS4G 2013 Planning Meeting June 14th
* FOSS4G 2013 Planning Meeting June 28th
== Lessons Learned ==
* FOSS4G 2013 Lessons Learned (to be filled in as we go along)
* FOSS4G2013 Reflections by the LOC (i.e. FOSS4G2013 Cookbook)
== Publicity ==
* FOSS4G 2013 Mailing List Press Releases
Category:FOSS4G2013
Category:FOSS4G
Category:Past Events
FOSS4G 2013 Academic Track

== Notes on the Academic Track Process ==
LOC subcommittee is: Suchith, Mark, Barry, Addy
AT Chair Search Committee is: 
* Barend Köbben
* Charlie Schweik
* Rafael.Moreno
* Serena Coetzee
* helena_mitasova
* Lluis Vicens
plus Barry as LOC liaison.
Advert has gone out on various mailing lists/social networks for two Chairs. Responses are being directed to Rafael.
The Chairs will be responsible for most aspects of the AT.
Category:FOSS4G2013
Category:FOSS4G
Category:Academic Track
FOSS4G 2013 Comms Sub-Group Conf Call 19th October

Antony, Jo, Rollo (apols from Barry)
Website hosting: 
Jo will look at upgrading resources, either with Amazon or with another host, to increase robustness. This will probably involve some cost.
Platform: 
WordPress should be adequate for the task, we will proceed with it for as platform unless we run into significant problems.
Website design: now logo is selected, we will contact Naomi Gale (Rollo has emailed) and ask for vector files and/or to redesign to fit with website. Barry R will be contact point with NG, and will work with Barry K (and Naomi?) on new website design for review by Comms Group. Sample pages look good, background map may need changing. Ideally design to be ready within next week or so.
Other design templates: will follow from website. 11 Design (Sheffield) are a possibility, or Nottingham Tourist Board? (List of what we might need to apply design to is here https://basecamp.com/1920286/projects/762306-foss4g-13/documents/1438792-ma…)
Sponsorship package: 
will be published when ready and design in place.. 2 pages max if possible. Professional-looking publication is required.
Registration: 
should be handled by AGI system.
Paper submission/review: 
Barry R investigating options.
Next call: tba, w/c 26/10?
FOSS4G 2013 Lessons Learned

NOTE: During a wrap up meeting in November after the event, the local committee members compiled many thoughts and recommendations: Please see FOSS4G2013 Reflections by the LOC 
==Workshop Booking==
Workshops are limited by the size specified by the author, and also the size of the rooms available in the venue. It might be a good idea to make the importance of size more clear when asking for workshop submissions (SF). There's a juggling act to do when assigning workshops to rooms (and hence knowing the maximum number of people who can book onto it), and it's also important to consider the expected popularity of each workshop. Expect to have to move some around when bookings come in.
==Dates==
Ensure the program is out before the end of the early bird deadline as people may wish to choose which day(s) they attend on the basis of the program.
==Communications==
You cannot please the whole community all of the time! so don't try. The mailing lists can be pretty critical and trying to patiently explain each decision may sometimes just stir up more criticism, avoid getting into public mail disputes on the list. It would be good to have more Board participation on some of the contentious topics.
== Previous Years Lessons Learned ==
* 2013
* 2012
* 2011
* 2010 
* 2009 
* 2008 
* 2007
Category:FOSS4G2013
Category:FOSS4G
FOSS4G 2013 Mailing List Press Releases

We will keep up regular contact with the OSGeo community by email to the osgeo discuss mailing list. Links to those messages in the list archive will be kept here.
* October 1st: TGIS announcement, Logo, misc news
* Early September, after our first F2F meeting
* Early November, sponsorship announcement, logo
* Mid January, we have sponsors!
* Early February, our first keynote speaker
* Early April, Workshops in, Presentation closing soon
* Early May, Double Diamond sponsors, Provisional Programme goes out
* Early July, The Nerds, Bursaries, and Volunteers
* Late August, Less Than Three Weeks...
* One week to go!
Category:FOSS4G2013
Category:FOSS4G
Category:Publicity
FOSS4G 2013 Planning Meeting 12th July

Present: Mark, Suchith, Steven, Barry, Ian, Chris, Jo, Jeremy, Rollo, Claire, Matt, Antony
Apols: Addy, Mike
 
Group members under each heading – in no particular order
1. Contracts
Chris, Claire, Steven, Jo, Jeremy
* Chris to send draft contract to Jo to discuss with OsGeo board
* One needed between OsGeo and Nottingham Conferences, one between OsGeo and AGI
* Goals are for drafts to be in place by end July, signed by end Aug
2. Comms
Jo, Suchith, Antony, Rollo (after July)
* AGI will support dissemination of outputs
* OSGeo discussion list should be used actively
* Keep OSGeo up to date
* Use existing posterous site as holding site until we get eg a WordPress site up (Rollo to sort permissions for comms group)
* Hosting should not be an issue, but need to ensure longevity
* Some content from Denver website could be re-used
* Jo offered husband (Barry) as resource for web design etc. – welcomed, and will be considered by group
* Logo needs designing too – pick up from Barry R’s work
3. Programme
Antony, Jeremy, Rollo, Steven
* AGI will support 
4. Academic Track
Suchith, Mark, Barry, Addy
* They will decide who and how for external involvement
5. Code and Workshops
Mark, Matt, Ian
6. Sponsorship
Steven, Jo, Chris, Mike
* Integrated approach to sponsorship needed with AGI
* Coordination essential, Steven will be the hub
* Target internationally, incl Europe, UK
7.OsGeo Outreach, Volunteers
Addy
* Ensure resource requests/offers are centrally channelled
8. Team Information Management and Sharing
* BaseCamp + Google Docs
* Rollo’s company to sponsor? $20 per month
9. Actions
* Comms group to get content developed and published asap
* Contracts group to sort contract
* Steven and Chris to tie down budget (incl. marquee quotes)
10. AOB
* Mark suggests local sourcing (esp. beer) where possible. Agreed subject to discussions with suppliers/contractors
* Jeremy encourages everyone to register for OS GIS before July 18 for Early Bird rates
* Jo will turn this into a minute to load onto the OsGeo wiki
11.Conclusion
Start the thinking process, use the Mind Map, be prepared to present your proposals at the F2F on 6th September
We aim to get the planning done in 2012 and be ready for execution in 2013....
Category:FOSS4G2013
Category:FOSS4G
FOSS4G 2013 Planning Meeting April 19th

Attendees: SF, IE, JGM, BR, SA, CG, AS, AP, JC, IH, MI, RH
Apologies: Barend Köbben; Franz-Josef (lectures)
Program selection
* Discuss program selection, do we stick to paper or use the spreadsheet that SF uploaded (via RH)? Precedence to community vote, we focus on streaming and cohesiveness of programme. Steven suggests that all use spreadsheet to rank - using 0/1/2 and personal ranking. Mail to Steven on Tue night for collation.
* Progress on Community Voting >> Paul to send results on Tue. Lots of chatter.
* Workshops - 61 submissions, shortlist of 30ish. Could run extra day or incorporate into programme stream. Space to be included for platinum sponsors. Need to present in a sensitive way to keep community on board... Proposal for workshop programme needed for Wed.
* Academic track - mainly papers for publication. 
* Agree agenda for F2F, timings etc >> Papers: Wed, 
* Plan to have a draft program at end of 25th and publish final version 7th May
Hackathon update
* Can IE and MI provide an update of progress >> IE: Met Office have a hackathon team who could run it if required - we would do admin stuff. Question over how to get internet access to tent - JM to check on access in each location. Eventbrite will produce list of delegates and we will do badges, catering. Problem statements need to be appropriate for broad FOSS4G community, with LOC input. More attention from hackathon team after this weekend - budget manager in Nott on Thur pm, IE check time.
* When will we be announcing?
Contract Update
* JM to update >> EMCC has proposed to up bandwidth for £5k, new contract on way. Gives us 400mb. Agreed. JM to contact.
Academic Track
* Progress Update
Sponsorship 
* 3 new sponsors - GeoMatys (Brz) OpenGeo (Silver) AirGMap (Supporter). LocationTech also in discussion.
* When can we announce Met Office? (RWH: no idea! Ian has had the Press Release for a while, but he's had no word coming back on whether they have approved it or not or on when they want to announce). >> Ian chasing hard, expected v soon.
* Already way above budget.
Entertainment
* Do we sign the nerds? >> One hour show, c. £3k, PA will be needed (AGI have one, maybe we could use). Barry/Claire to liaise on tech requirements. Publicity material needed for dissemination.
* Other entertainments - can these wait till after program completed. >> Icebreaker, closing party, etc
Call for Maps
* When do we start? (RWH: we're good to go on after the CV closes).
Other activities?
* Birds of a feather
* Code sprints
* Lightning talks
* Education meeting (ICA-OSGeo Labs Network )
Publicity Plans
* Publicising early bird reg (end May) (RWH: PR scheduled for early May)
* Marketing collateral - what do we need, who will organise?
Academic Bursaries
* Details to be agreed between SA and AP at f2f
AOB: 
* Everyone needs to track the progress tab in Basecamp to keep up to date with the flow of stuff going on
* No real progress with liaison with SotM
FOSS4G 2013 Planning Meeting April 5th

Attendees: Mark, Claire, Matt, Jo, Barry, Suchith, Ian Holt
Apologies: 
* Steven, Jeremy
* I (Franz-Josef) have lectures / lab exercises this afternoon. Antony (flu :-( ) 
* Barend (in a train without WiFi)
Review actions from previous meeting
* Publicity gone out on other mailing list, some publicity/prize etc at GISRUK. Website updated to reflect close of workshop call.
* Met Office need to clarify requirements for hackathon asap
N* o movement on contract/wifi Jeremy to contact on Monday
Programme
* No one present
Key Stats 
* Small increase on last call- nothing to worry about
Academic track
* 20 reviews received, for 26 submissions still 53 reviews outstanding.
* Not very much submissions accepted (IMHO -- FJ) 
* Deadline is 24th April - but Franz-Josef and Barend contacted the reviewers to submit earlier.
CfP and CfW
* Need to be able to get programme submissions to Paul Ramsey asap after 12th April to set up community voting. Need to decide on an extension as close to the 12th as possible- review on 10th
* 61 workshop submissions but many repeats.
Publicity
* Claire to put news release in AGI press release, with link to maptember: http://www.agi.org.uk/agi-news/2013/4/5/key-deadlines-are-approaching-for-f…
* Press releases to go to Claire to go on AGI website
Contract and wifi
* Jeremy to contact on Monday
F2F 24/25 April
* Draft agenda from Steven
* Suchith to liaise with Claire/Jeremy about logistics
Entertainment
* Barry has haggled- 2750 +VAT and expenses for a 1 hour show- no objections to going ahead with this. Contracts via AGI
AOB
* Comms meeting 10th
* Workshop meeting 8th
* F2F 19th
FOSS4G 2013 Planning Meeting December 21st

Attendees - AS, SF, BR, JM, MI, JC, IH
Sponsorship Update
* (redacted- wait for news in early January)
* Email to go to all sponsors re 10% discount (SF)
* Jo creating the logo guidelines page
* Jo to update box highlighting 10% discount expiry, and edit typography/layout for key dates
* How to recognise the orgs. we all work for? Future item.
Update from Academic track
* In short: things are moving along, there were some delays mostly because of both chairs being busy with other things, but the CfP with submission details will be out before the end of 2012. (BK)
* Website link needed (JC/BK)
Programme Selection
* Suggested dates for programme selection/meetup: Fri 26th/Sat 27th April, Nottingham. Clash with AGI?
* JM liasing with AGI
* SF has preference for Sun/Mon
* AS will look at wording for consulation on voting and poss voting and submission systems (Google forms?) and circulate to programme group
Update on web site
* The "about" button - who writes text for Geo for All
* SF to draft text as destination for Big Button by 2nd Jan, and photo
* Getting sponsor logos on site
* Higher profile for sponsorship in one of the front page boxes
Hack
* Poss. involvement: Geeks without Bounds, Nott. hackspace, Discuss with Met Office
Entertainment
* Need to discuss in Jan
* Jousting? JM
Contract update
* Final draft received, will be signed in Jan.
* Outstanding - wifi (JM), marquee (price awaited), AV
* Book Horizon laptops? Would need to be rebuilt. JM
AOB
* onfirm whether OSGeo AGM and Board Meeting will be at FOSS4G. Should be on public board list (JC)
* Dates of future meetings
* Programme Selection/F2F, 26th/27th/28th/29th April (prob. two days from these), Nottingham, KEEP FREE if poss.
* Poss clash with SOTM Birmingham? Not yet open.
* Post to OSM lists requesting non-clashing dates (with AGI or FOSS4G), JM
* 2 weekly meetings from Fri 11th Jan, 2pm (SF/AS invites)
FOSS4G 2013 Planning Meeting Feburary 8th

Prices
Redacted
Contract
Close to finalising, in detailed discussion on wifi and then done
Call for presentations
Update on numbers of submissions
> Update every week (Antony to discuss with Claire)
> Call for workshops and presentations to go on mailing lists (Suchith, Barry [discuss, announce]) 
> Paul Ramsey will run community voting
Call for Workshops
Finalise dates 
> Def. Wed, poss Tue as well - decide after end of call for Workshops at end March
Update on numbers of submissions
Hackathon update
Finalise dates 
> Def. Tuesday, poss Mon as well (dependent on workshops) - booking on EventBrite to avoid charges
Program
Code Sprint
Confirmed for Sunday
Call for Maps
Depending on time we may need to push back to a separate call to discuss
> Document and approach received from Ken. Poss sponsorship of prizes? IT issues to be resolved, ie display panels. Call should be pushed back in the meantime. Likely to cover existing work rather than new.
Paper selection F2F dates
Everyone needs to confirm hotel room bookings
Jeremy do we have a room?
> Matt and Rollo can't make it
Publicity
Plans?
> Tweets and mailing lists posts needed on sponsors, calls for papers, etc. Press releases also needed. comms group to coordinate. Registration is next trigger point. All to action in channels they are on
Social
Need to kick off a group thinking about social and entertainments
> Barry is talking to geeky comics, contract awaited
> Call to discuss will be needed
Academic Track
as of 8th Feb
31 reviewers registered
29 authors registered
12 submissions - is this a potential problem? -- [BK:] If it stays at that, yes. But experience seems to suggest most people wait till the deadline....
Sponsorship
Confirmed 19 sponsors
Diamond
Ordnance Survey
Gold
Envitia
Google
Silver
Edina
Geosolutions
ESRI UK
Geosparc
Bronze
Oslandia
Camptocamp SA
Astun Technology
2ndQuadrant
Supporter
Georepublic
Metaspatial
Mapgears Inc.
Geocat
Ubisense
Vizzuality
EOX IT Services GmbH
Terrestris
Keynote speakers
Paul Ramsey accepted (can be public)
Kate Chapman accepted
Edward Anderson (World Bank) accepted
Ian James (OS) accepted (Rollo to confirm whether he can be publicised) - DONE. See comment below.
Steven to confirm with others re publicity
Others needed - Central Govt? Someone a bit wacky?
Open Source Conference in April
Ian is in touch with organisers
Programme
Outline produced by Rollo
To be reviewed by programme group
Next Call
Jo or Jeremy to chair, Steven will be up a mountain
FOSS4G 2013 Planning Meeting January 11th

Attendance
Ian Edwards, Ian Holt, Jo, Claire Gilmour, Barry, Suchith, Addy, Steven, Franz-Josef, Peter B, Jeremy, Mark
Sponsorship Update 
Redacted for confidentiality reasons
Update from Academic track
Final call for papers has gone out on various channels
no submissions as yet
some reviewers have been invited
system is working and is linked through from the FOSS4G website
A reminder to go out on all channels asap
Update on Program
Call for papers out
more work planned for voting for papers
could use the AGI's survey monkey, or just a google form or Barry thought there was a plugin for WordPress
JM to contact Paul Ramsay about using the anonymous system 
Keynote speakers
1st day - 2-3 speakers
Close Session - 2 key speakers
Series of key stream speakers who set the "feel" for the day
Top level sponsors who be invited to deliver stream keynote in appropriate session
JM sending a message to Tim Berners Lee
IH may be the person best placed to badger Shadbolt with an OS hat
MI to speak to WorldBank Chris Vein
SF to speak to Paul Ramsay (mailed 14/1/2013)
Arnulf Christl might be as a good OS tag-team presentation with either Ian James/Vannesa
MI to talk to Kate Chapman
IH to talk to Ian James
Update on web site
Barry has done a great job
Registration
Registration can be up by the end of the month IF CG can get a list of the costs for each package. To do this SF and CG need to tie up the loose nds that will impact on pricing.
Hack
IE will sort out a Hack Meeting about this before next meeting
Media Sponsorship
See forwarded mail from slashgeo.org 
around 6 free media passes
JC is taking this up and will liaise with the comms group.
Entertainment
BSR: I have something on this http://www.noelgay.com/index.php?option=com_k2&view=item&id=44:festival-of-the-spoken-nerd&Itemid=7
YouTube - https://www.youtube.com/watch?v=k2ACI79fb_w
MI - thinking about a panto. Shouldn't he be doing his PhD?
Do we need after dinner speakers? Mike Parker always funny
Contract update
Marquee - not included in venue contract, deal with Field and Lawn directly. This avoids a 7% handling fee from the event. Hawthornes (elec contractors) seem helpful so looks easier to deal directly. CG to arrange meeting with them at AGI HQ.
WiFi - details in contract include 9am-6pm support and if there are significant outages then they refund 50% of the WiFi fee. JM suspects they will not accept this, but it highlights the importance that the LOC place on the WiFi connection. JC remembers a complaint system from Victoria that would allow users who are having difficulties to log their complaint at the time. Having people register means we can monitor the numbers
Hotel rooms - seems to be ok, minimum of 350?!?
Need 2 cheques - i) 20k for venue ii) one for marquee but not sure how much.
FOSS4G 2013 Planning Meeting January 25th

Attendance 
Jo, Barend, Antony, Ian E, Steven, Addy
Apologies
Ian H, Jeremy
Academic Track
15 authors registered
6 papers submitted
Will consider extending the deadline next week
Discussed abstract submission only but current model has been in place since 2010
Call for presentations/workshops
Call for Presentations is ready to launch, Survey Monkey built
Call for Workshops needs SM completing
Replace sponsorship discount box on front page with CfP announcement, on CfP page place links to two forms prominent place and check that timetable at bottom is still correct - JC
Community voting, we need to post on lists Discuss, Conference_Dev, FOSS4g 2013 - AS
Call for Maps
Everyone to review proposal for Ken Field and discuss on basecamp prior to next call
Prices
Redacted
Contract
Waiting for response on WiFi - due next week
Call took place with tent people (Claire/Steven) - they are doing site survey, and appear competent. Some savings on electrics
Model changes in costs and prices - SF
Sponsorship
Redacted
Paper selection F2F dates
consensus of those on call for 25/26th if not all prefer weekdays
Steven to suggest dates
Publicity
We need to turn the volume up - comms grp
FOSS4G 2013 Planning Meeting November

16:00 GMT
Barry, Barend, Claire, Jeremy, Jo, Peter, Mark, Steven, Suchith, Addy, Ian
Communications
Update on web site - Barry ran us through the proof of concept site and it received universal support.
Aim to have second version and browser test by 23rd for discussion and then aim to approve in next conference call and go live on 30th.
Sponsorship Update
(redacted until we have the go-ahead to announce)
Programme
Update from programme team Jeremy ran us through initial thoughts
 
Teaser for CfP in mid December and submission start mid January. Use the AGI submission system for papers and workshops
Hackathon question from Ian Edwards, Met Office - discussed and approved subject to being able to agree the scope. Mark to act as our liaison
Academic Track
Update - submission system seems to be working but FJ will do some more test and config. 
Jo asked whether there would be any styling to make the submission system look like part of the main site. Action to review styling before we go live.
Any submissions yet? Not published yet. Target date is beginning of December.
Status of review panel - close to complete and sufficient numbers. Closing date for recommendations is 23/11
Other - need to decide how many papers we have space for (defer to early 2013)
Venue and budgets
Contract update - Claire advised that we are awaiting the final contract but promised for next week.
Wifi update - Jeremy has found the right guy in IS. New authentication should be easier, considering how to get wifi into the marquee. Considering how to open up ports.
Budget approved by OSGeo Board
AOB
No mapping party on 12th December
DONM
30th November at 2.00pm 
Webex via Antony