Board Meeting 2018-02-01

This board meeting is scheduled for 1 Feb 2018 (first Thursday of each month) at through IRC and follow up voting on Loomio.
== Agenda ==
=== Current items ===
* roll call
* appoint meeting chair, meeting scribe/secretary
* Approve previous meeting minutes
* Approve previous F2V meeting minutes
* Approve previous F2V meeting minutes
* Discussion of meetings schedule (frequency). Currently we meet on the first Thursday of the month, additional breakout face-to-video or face-to-face meetings as required.
** Motion to meet at 15 UTC instead of 14 UTC (discussed at the end of last meeting with some members)
* FOSS4G vision by Board (video streaming, etc)
* (done) Renew mandate for GSoC 2018 admin team (thread).
* Review/revise sponsors program for 2018
* Review action items from previous meeting
* Confirm/update process for projects to get signing certificate(s) through SAC (GRASS needs one for MacOSX), see 2015 motion
* Project reviews (gvSIG)
* Discuss alternative to dropbox
* Relationship with AGU & possible MoU (thread)
* Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March (thread)
* Coordination and planning Face to Face Meeting Bonn 2018
* Update on Video Committee 
** https://wiki.osgeo.org/wiki/Video_Committee / contact to c3voc, ToDo AE send Mail to participate
* ...
=== Minutes ===
==== Appoint meeting chair, meeting scribe/secretary ====
* Attending: Jody, Angelos, Maria A., Astrid, Vasile, Jeff, Helena 
* Guests: Mario, Strk, Vicky, Madi
* Presiding: Jody 
* Scribing: Astrid
=== Actions ===
* ACTION: Approve meeting minutes and vote on loomio [DONE]
** Approve previous meeting minutes
** Approve previous F2V meeting minutes
** Approve previous F2V meeting minutes
* ACTION Astrid please create a motion on loomio: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?
** [DONE] https://www.loomio.org/p/CqxuP2Uf/change-monthly-irc-meeting-timeslot
* [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn
* Sponsoring
** [ACTION] UN Committee Maria B voluteers
** [ACTION] FOSS4G - no sponsorship packages avaialble on the website
** [ACTION] Conference Committee - for travel grant program
** [ACTION] Jody will communicate via email, plan is to encourage committees 
* [Action] Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.
* [Action] See GvSIG
* Discuss alternative to dropbox via email
* [ACTION] GEOS ask temporary sysadmin (Martin Spott) to figure out why services are so slow
* [ACTION] Relationship AGU: Jeff will send the MoU for review to the board 
* Apply for Budget for Member meeting: no budget yet [ACTION] Astrid will write a mail to discuss the budget
=== Motions ===
MOT1: Approve board meeting minutes 2017-12-07.
* Motion by Angelos
* Seconded by Vasilis
* Approve: Maria A.
* Abstain:
* Block:
* Moved to Loomio: https://www.loomio.org/p/meW9YsON/approve-board-meeting-minutes-2017-11-21
* [ACTION] please review and vote and have a look at action items and take action items to email.
** Approve previous meeting minutes
** Approve previous F2V meeting minutes
** Approve previous F2V meeting minutes
MOT: Change monthly IRC meeting timeslot: April -> October 14:00 UTC, November -> March 15:00 UTC ?
* Astrid will take this motion to loomio for electronic voting
MOT2: Motion to approve the request Madi: GSoC team provide the funding (500USD) for another event
* Motion by Angelos
* Seconded by Astrid
* Approve: Maria, Helena, Astrid, Angelos, Jody
* Abstain: Jeff as GSC Admin
* Block: -
* Moved to Loomio: not needed
MOT3: next meeting March 1st
* Motion by Jody
* Seconded by Astrid
* Approve: Maria, Helena, Astrid, Angelos, Jody
* Abstain: Jeff as GSC Admin
* Block: -
* Moved to Loomio: not needed
== Topics == 
=== FOSS4G vision by Board ===
* (video streaming, etc)
=== TIB as Partner ===
* Wourl be great to add TIB as OSGeo Partner, new page on new Webside
* [ACTION] Jeff and Astrid will work on a MOU, MOU will be signified during OSGeo Code Sprint in Bonn
=== Renew mandate for GSoC 2018 admin team ===
* (done) Renew mandate for GSoC 2018 admin team (thread).
=== Review/revise sponsors program for 2018 ===
* Status: sponsorship 2018 is live, news posts can be made
** https://www.osgeo.org/about/how-to-become-a-sponsor/
** https://www.osgeo.org/sponsors/
Reach out to:
* [ACTION] UN Committee Maria voluteers
* [ACTION] FOSS4G - no sponsorship packages avaialble on the website
* [ACTION] Conference Committee - for travel grant program
* [ACTION] Jody will communicate via email, plan is to encourage committees 
=== Review action items from previous meeting ===
* bank account will be done in Bonn, Angelos and Michael are still in discussion, Astrid can help
* [DONE] Astrid: blogpost / news_item announcing new executive officers
* All book travel/accommodation for f2f meeting and send details to treasurer for reimbursement.
* Astrid to create a wiki page describing "charter member meeting" and review with board. Compose an invitation email to send to charter members and review with board before sending out.
=== Confirm/update process for projects to get signing certificate(s) through SAC ===
* (GRASS needs one for MacOSX), see 2015 motion
* SAC will "authorize" GRASS team to contact treasurer@osgeo.org who has credentials.
* Michael has the credentials 
=== Project reviews GvSIG ===
* presented by Mario Carrera (mcarrera) new Chair 
* GvSIG Report 2017 https://wiki.osgeo.org/wiki/GvSIG_Report_2017
* release plan: 2.4 final version this month, and the 2.5 one after September
* [ACTION] please update the osgeo branding http://www.gvsig.com (has the old logo)
* [ACTION] And can the gvSig Assoication add their remaining projects to the OSGeo website (see list here https://www.osgeo.org/partners/gvsig-association/ )
* GvSIG had the TSC mailing list in Joinup but they deleted the mailing lists from there without informing us (including developers mailing list)
* [ACTION] apply for mailing lists at OSGeo - Mario will open a ticket
* sponsorship of gvSig association "donate" button http://www.gvsig.com/en/web/guest/contribution. Notice from Jody: If you do set up a larger sponsorship program, or if sponsors can support gvSig events. Please let them know about being cross listed on the osgeo sponsors website.
=== Discuss alternative to dropbox ===
* discussion is moved to email
* [ACTION] find alternative
=== Project reviews GEOS ===
* report nby strk
* not much to say, development is slow, some contributions go some new come (cvvergara)
* still lack a logo but hadn't found the time to organize students to help with that https://www.osgeo.org/projects/geos/
* still track JTS
* experiment of managing code under Gitea so far didn't raise any major issue
* trac/gitea/git interaction is smooth (except for annoyingly slow services) - help of OSGeo could be: making the infrastructure faster
* there are no PSC meetings - instead: if anything major needs to be decided a motion is started ont hthe mailing list
* geos-devel is active
* team is in the process of upgrading the code to more modern c++
* [ACTION] ask temporary sysadmin (Martin Spott) to figure out why services are so slow
=== 10. GSOC renew mandiate ===
* I just wanted to follow up on this and inform you about the outcome. For FOSDEM 2018, 2 students applied to the grant. The conveners assigned the
[16:07] <kalxas> grant to one student. Meanwhile the other student withdrew his submission.
[16:07] <kalxas> After that, also the student that had been assigned the grant had to
[16:07] <kalxas> withdraw the submission for personal reason. Eventually the grant was not
[16:07] <kalxas> assigned. I assume we can consider this amount (500USD) to sum up to the 3k
[16:07] <mcarrera> Bye!
[16:07] <kalxas> budget that we have been assigned, and assign the grant to another GSoC
[16:07] --> tomkralidis (~tomkralid@osgeo/member/tomkralidis) hat diesen Kanal betreten.
[16:07] <kalxas> student when the request comes for another event?
[16:07] <jive[m]> kalxas: you have the floor
=== Relationship with AGU & possible MoU ===
* thread)
* Peter Löwe and Jeff wrote along introduction to AGU team before christmas 2017 and they responded in january 2018
* Peter Löwe and Jeff are now working on the MoU draft
* [ACTION] Jeff will send the MoU for review to the board 
=== F2F Meeting Bonn ===
* Coordination and planning Face to Face Meeting Bonn 2018
* Astrid can open the doors on Saturday 13:00 UTC or 14:00 UTC 
=== Member meeting ===
* Meeting is planned for Bonn Monday 19.3. in basecamp 
* https://wiki.osgeo.org/wiki/Member_Meeting_Bonn_2018
* no budget yet [ACTION] Astrid will write a mail to discuss the budget
* Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March (thread)
== Topics not discussed during the meeting ==
* Update on Video Committee 
** https://wiki.osgeo.org/wiki/Video_Committee / contact to c3voc, ToDo AE send Mail to participate
=== IRC Log ===
* http://irclogs.geoapt.com/osgeo/%23osgeo.2018-02-01.log
Category:Board
Category:Board Meetings 2018