Fundraising IRC meeting 15 October 2015

=== Koha Fundraising Committee ===
Meeting held via Google Hangouts on 15 October 2015 at 1900 UTC 
Present: Franziska Wallner, Paul Poulain, Galen Charlton, Brendan Gallagher, Bob Birchall 
Apologies: nil 
=== Agenda ===
1. Election of a chairperson 
2. Review the Terms of Reference 
3. Agree on norms of committee practice e.g. frequency of meetings; meetings to be open to visitors; conflicts of interest to be declared at start of meeting; minutes to be posted to wiki and Koha list. 
4. Declarations of Interest 
5. Summary of any actions taken prior to this meeting. 
6. Proposed new activities 
7. Grants Process - draft rules for consideration by THT. 
8. Other business 
9. Next Meeting 
=== Election of chairperson ===
- agreed to rotate the chair each meeting; 
- BB agreed to chair this meeting. 
=== Review the Terms of Reference (TOR) ===
- need for librarians on this committee (current group is mostly developers or support company representatives); 
- need to develop rules for the Te Horowhenua Trust (THT) Grants Committee: with a release approaching this will not occur for 8 weeks or so; BB and GC to draft first version, then use a google doc to gather wider input; for ultimate approval by IRC meeting, then THT; 
- TOR do not provide for termination of a member; noted that the IRC general meeting has this power; agreed to consider this further in context of the Grants Committee rules; 
- noted that voting should be by majority, not unamimity; majority to mean a majority of committee members, not a majority of those present at a particular meeing; it was RESOLVED to request that the next General IRC Meeting amend the TOR accordingly; 
- it was RESOLVED to note the TOR. 
=== Norms of Committee Practice ===
- it was AGREED to meet at least every two months; additional meetings can be called with two weeks notice; 
- it was AGREED to use Google Hangouts for future meetings; Koha community participants who are not members of the committee are welcome to attend meetings to the limit of numbers supported by Google Hangouts. 
- it was AGREED to include Conflicts of Interest as a standing agenda item at the beginning of each meeting. 
=== Declaration of Interests ===
- the chair asked committee members to declare any interest that may affect the impartiality of any decisions to be made by the committee; members declared as follows: 
BG - Director and part owner of Bywater Solutions Inc.; provides funds to support Jonathan Druart's work for the Koha project; administers the grant received by Groupo Italiano from EBSCO; Bywater is an EBSCO partner. 
PP - Director and part owner of Biblibre; Biblibre is an EBSCO partner and also provides funds to support Jonathan Druart's work. 
GC - employee and minority shareholder in Equinox Software Inc. FW - librarian at the American University of Rome, one of the first users of Koha in Italy. 
BB - Director and shareholder in Calyx Group PL, a Koha support provider in Australia and the Pacific. 
=== Summary of any actions taken prior to this meeting ===
- noted that Bywater, Biblibre and PTFS Europe are funding the work of Jonathan Druart who is project lead on the signing off of patches and a member of the Koha QA team; 
- a significant grant from EBSCO is funding Elastic Search and other development; 
- a 'Donate' button has been added to the Koha community website; 
- Jo Ranson (THT) has advised that the bank account is established and several small donations have been received. 
=== Proposed new activities ===
- Groupo Italiano is planning to approach Mellon Foundation for a grant; 
- need to inform Koha users and supporters of what they can expect that their donations will be funding: priority development; signing off of contributed patches etc; 
- also proposed to identify people in the community who have experience in writing grant applications e.g. to Mellon; 
- BG offerred to commence drafting some material: AGREED; 
- also proposed is a global 'Donate to Koha Day; it was AGREED to discuss this further at a future meeting. 
=== Grants Process - draft rules for consideration by THT ===
- noted that this is not urgent but is necessary; 
- AGREED that GC and BB will commence drafting; 
- this may not occur for 8 weeks or so, given the proximity of the 3.22 release and other commitments. 
=== Other Business ===
- there was no other business. 
=== Next Meeting ===
- AGREED that BB will email to committee members in one month proposing a meeting date. 
End of Meeting.
Category:Meetings