Board Meeting 2011-07-07

Category:Board
Category:Board Meetings 2011
This board meeting is scheduled for the 7th of July 2011 at 17:00 UTC on IRC and follow up voting on Skype. 
== Agenda ==
* Review past minutes: Board Meeting 2011-05-05
* FOSS4G 2011 update (Jeff)
* Project sponsorship & donations (Tim)
** new Bronze level ($1000 USD)
** documentation on getting set up for donations
* Paid membership levels (Tyler as per email)
* Media sponsorship level (Tyler as per email sorry, guess Mac Mail doesn't word wrap by default :P)
* Board
** Charter elections
** Scheduling of meetings and training during FOSS4G
* Yearly update (?) of list of project/chapter/committee liaison/chairs
* Discussion: How to develop a business plan for the next years? 
* please add to the agenda
== Minutes ==
* Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-07-07.log
* Attending: Frank, Jeff, Daniel, Ravi, Chris, Tyler
* Chris chaired meeting, Tyler did up minutes
=== Action Summary ===
# ACTION Frank or Chris to make formal motion amending project sponsorship levels to include Bronze and/or open level options
# ACTION Jeff tell us more about the membership app he uses with another nonprofit
# ACTION Tyler draft proposal for outlining media sponsor program for board discussion
# ACTION Tyler, Daniel looking for venue to meet for F2F meeting. (Update: GeoIQ offered office space, see list)
=== Details ===
* Quorum, but not all participants can use skype voice to confirm votes, so no voting or motions took place
# FOSS4G 2011; Update from Jeff and Tyler
## registrations up to around 450 on monday...looking really good. Workshops filling...some like PG might go into a larger 120 cap room...good problems, record levels, expecting 800-900 attendees.
## Tyler has an "agreement" between GITA and OSGeo to sign off on.. but it's not contractual, merely spelling out areas of responsibility.
## We might run out of rooms in our room block soon - so that's a good problem to have, since selling the rooms, means we don't pay for the rest of the venue.
# Next item: Project sponsorships
## One of the things we have been observing with OpenLayers is that we have a number of small organizations which are interested in sponsoring OpenLayers at $1000. 
## Reviewed project sponsorship levels/program: http://wiki.osgeo.org/wiki/Project_Sponsorship
## All agreed that proejcts should be free to set their own sponsorship levels, though staying with >$500.
## ACTION Frank or Chris to make formal motion amending project sponsorship levels to include Bronze and/or open level options
# "documentation on getting set up for donations" - deferred
# Paid membership levels
## Feedback from community at large is toward a paid level with some limited perk. Also, idea gains traction with local chapters. 
## General debate on value and complexity of implementing. Decisions deferred to list, no one assigned to the project.
## Agreement that general membership management application needs to happen first anyway.
## ACTION Jeff tell us more about the membership app he uses with another nonprofit
# Media sponsorship level
## Debate about value of having more marketing. General agreement that it was worth pursuing.
## ACTION Tyler draft proposal for outlining media sponsor program for board discussion
# Charter & Director elections
## Discussion of next steps. Daniel offered to run elections.
## How many seats open for charter election?
## Confirmed 5 seats open for board election, including Markus, Chris, Ravi who are not going to run again
## Thank you gifts for outgoing directors?
# Scheduling of meetings and training during FOSS4G
## Discussed face to face Denver meeting. Best day seems following Sunday after code sprint (Sat).
## ACTION Tyler, Daniel looking for venue to meet for F2F meeting. (Update: GeoIQ offered office space, see list)
# AGM
## Timing and venue open for discussion still. Tyler/Peter planned Friday, following closing of FOSS4G (3:45 closing). But earlier in week (only shorter slots available then) preferred by others, need to check times available. Challenging potential conflicts with BOFs.
## ACTION Jeff follow up with LOC to make sure a reasonable slot is selected, suggesting which is best.
## ACTION After AGM location/time is verified, Chris offered to organise the AGM itself.
# Other items deferred
# Meeting adjourned after ~1.5 hours