FOSS4G 2014 Planning Meeting 18th November

FOSS4G LOC Planning Meeting Renewable Funding November 18, 2013 5:45-7:30
== 
NOTE: Next meeting will be Tuesday December 3nd @ 5:45pm at Renewable Funding to follow-up on the action items below. We will meet every 2 weeks from now to the end of the year. ==
Attending: 
* In the room: Molly, Darrell, Reid
* On the phone: Eli, Matt, Tanya, Neil, Greg, Percy
Agenda
* See also previous meeting notes, FOSS4G 2014 Planning Meeting 12th November
* Platform for managing paper submissions
** Molly presented on several options
** We can expect 400+ submission
** Need to check if there is existing community voting method
* WhereCampPDX co-location with Code Sprint
** Reid gives some background on Eliot Center and wifi provider
** Sponsorships through FOSS4G add-on and WhereCampPDX on smaller local companies
** Previous year's budget link to get added here _______ or sent to list
** Mostly dedicate code sprint space (shared for morning announcements and lunch)
** Not necessarily combined registration
** Stumptown mostly taking lead on organizing for both days, FOSS4G probably venue, food
** Avoid last day FOSS4G double booking with WhereCampPDX party, possible opportunity to combine on OSGeo Annual Meeting and then progress to party
* logo design process
** Timeline will be sent to list (December 23rd for final)
** Concept research, send ideas starting now
** PDX is (mostly) consensus for name
** Last opportunity to brainstorm ideas and pass along to Elizabeth
 
* Sponsorship updates
** Mountain theme, Mt. Tabor, St. Helen's
** Lists have been assembled, need to remove duplicates
** Review for appropriate contacts
** Some focused email and phone follow up
** Mailchimp, constant contact or something else to track outreach
** Roll out soon (before logo)
** Need to determine source to keep all this in (shared google doc?)
* Hotel
** Not very interested in Hotel block, too high a risk
** Convention center 
* GIS Day video
** Contact Madeline or Christine for Darrell to make announcement
* ORURISA/GIS In Action coordination
** Occasional announcements
** Regular Announcements
** Program Announcement
** Potential media sponsor? Professional organization affiliation? ORURISA and/or URISA?
* Press Releases
** Percy will proofread
** Darrell will help
** Nate is really good at this stuff, Percy will talk with him
** Need outlets/media sponsors, see media sponsors at 2013
* Academic Update
** Do we want to keep using existing OJS instance? (i.e. we could take overpayment and administration)
** Helena interested in helping at AGU
* Website
** Darrell to send email update on this
* Nottingham details coming in, FOSS4G2013_Cookbook
* Sending update
** Required to Board
** Discuss too
To do list before next meeting
* Eli to do theme recap on list, either come to decision or pass raw material to Elizabeth
* Percy to respond to Helena on AGU
* Percy to email Nate DiNiro about outreach Percy did this, will report back
* Percy to look into (existing) OJS more
* Darrell to contact Paul Ramsey about community voting
* Reid to send budget outline
* Eli to combine sponsor list and start
* Eli to come up with Press Release schedule and combine with Molly
* Darrell to sign up for mailchimp
* Eli to come up with shared source for sponsorship stuff Done, teamworkpm for now
Category:FOSS4G2014
Category:PDX-OSGeo