Board Meeting 2017-12-07

This board meeting is scheduled for 7 December 2017 (first Thursday of each month) at through IRC and follow up voting on Loomio.
== Agenda ==
=== Current items ===
* roll call
* appoint meeting chair, meeting scribe/secretary
* Approve previous meeting minutes
* Review action items from previous meeting
* Discussion about Officer positions (President, Vice-Presidents, Secretary, Treasurer)
* urgent item: signature for web hosting contract
* Draft 2018 budget update (funds for website management need to be added, make it a funded position?)
* Review/revise sponsors program for 2018
* Project reviews
* Discuss alternative to Dropbox
* Relationship with AGU & possible MoU (thread)
* Note: Request to leverage GSoC 500 USD grant for 1 student's travel to FOSDEM devroom 2018 (thread) has been approved via Loomio.
* Usage of OSGeo logo and name - see style guide
* Discuss possibility of a Charter Members meeting, as part of the OSGeo Code Sprint in March (thread)
* Report on the on-going Google Code-In (jmckenna)
* OSGeo Code Sprint 2018 - where shall we transfer the sponsors money to? Which account? Account in Europe will be opened in March -> too late
=== Minutes ===
==== Appoint meeting chair, meeting scribe/secretary ====
* Attending: Jody, Angelos, Michael, Jeff, Astrid, Maria A, Vasile, Helena
* Presiding: Jody
* Scribing: Angelos
==== Approve previous meeting minutes ====
* MOT1: Approve board meeting minutes 2017-11-21 (see motions section)
==== Review action items from previous meeting ====
Action 1: Jeff McKenna to send project review document to board.
* Angelos to send e-mail to mailing list to start the process
Action 2: Angelos: Face to face meeting planning move discussion to the mailing list.
* No progress reported by Angelos
* Discussion had taken place in previous meeting
* Options available: (Video F2F meetings, F2F in GeoCat offices, Bonn Code Sprint to reduce travel costs)
* Maria A to make Doodle polls for date selection.
Action 3: Angelos to ask more projects to report to the next Board meeting
* No new projects were asked to participate, in order to address urgent board items.
Action 4: Even to add new OSGeo logo to gdal.org (Done)
Action 5: Torsten to compile a project report for Marble and send to the board - no progress
Action 6: Torsten to add new OSGeo logo to Marble page - no progress
Action 7: Jeff, Maria B and Vasile to call for volunteers for the Geodata Committee (Done)
* Codrina, MariaB, Vasile, Jeff received many enthusiastic volunteers to help get the OSGeo Geodata committee moving again. We are now planning our next steps together.
* This renewed call would be a great plan for other committees, such as the OSGeo finance committee, a really great way to get community volunteers.
* We should wait those new volunteers discuss what they want to do and perhaps get a new mandate.
==== Discussion about Officer positions (President, Vice-Presidents, Secretary, Treasurer) ====
* Strategy of maintaining vice-presidents has been good for sharing the workload and travel.
* Plan is to hold a half day F2F meeting to make this decision
* We urgently need a president to sign documents, such as web hosting contract: Venka is still in position to sign contracts, so is Helena as a Vice-President
* Jody was asked if he would like to serve as Secretary, no decision yet. Jachym has expressed willing to retire from position. 
* Michael is willing to remain as Treasurer
* Discussion about vice-president role:
** Has to be board member
** Come from different areas (academic, government, companies or developer, user, sysadmin)
* Discussion about President role
** Discussion about separating President from Board Chair role
** Having president be on the board gives them a chance to be involved in the decision making that they speak on publicly.
** President nominations should happen today (Jeff). Maybe better to do nominations on the mailing list so we can describe extensively why and comment (Maria A). I am in favor of having the executive position nominations when all the board members are together (Vasile)
** Discussion about how to share the load of work with vice-presidents
** Jeff has proposed years ago that the VP position be the one who was to take the president role in 2/3 years
** Maria A: another wild idea: have the chapters vote per continent a representative
** Helena mentioned the model of past president, president and president elect. This would mean 6 years of service to ensure continuity - 2 as president elect, 2 as president, 2 as past president. Vasile and Angelos noted that this is different from our current way of working.
** Jody: we should consider a break out session on the bylaws - hard to make a decision on the positions without this
** We need a specific F2F meeting to make this kind of discussion and potential changes.
==== Signature for web hosting contract ====
* Helena can sign as vice-president
=== Actions ===
* Angelos to send e-mail to mailing list to start the process for the project review document (Done right after the meeting)
* Face to face meeting planning move discussion to the mailing list (Done by Maria A right after the meeting)
* Angelos to ask more projects to report to the next Board meeting
* Torsten to compile a project report for Marble and send to the board
* Torsten to add new OSGeo logo to Marble page
* Jeff to update the Geodata committee wiki page with a call for volunteers
* Helena to sign the contract for web hosting.
=== Motions ===
MOT1: Approve board meeting minutes 2017-11-21.
* Motion by Angelos
* Seconded by Jeff
* Approve: Jeff, Michael, Astrid, Helena, Angelos, Maria A, Jody
* Abstain:
* Block:
* Moved to Loomio: https://www.loomio.org/p/meW9YsON/approve-board-meeting-minutes-2017-11-21
* Outcome: Passed
MOT2: Motion to adjourn, next meeting TBD video call
* Motion by Jody
* Seconded by Angelos
* Approve: Astrid, Vasile, Jeff, Angelos, Michael, Maria A, Jody
* Abstain:
* Block:
* Outcome: Passed
IRC Log
* http://irclogs.geoapt.com/osgeo/%23osgeo.2017-12-07.log
Category:Board
Category:Board Meetings 2017