Board Meeting 2010-01-07

Category: Board
Category:Board Meetings 2010
This board meeting is scheduled for the 7th of January 2010 at 15:00 UTC at 15:00 UTC, on IRC (#osgeo). 
== Agenda ==
* Appoint meeting secretary
* Approve minutes for Board Meeting 2009-12-03
* FOSS4G Budget status (for next meeting?)
* Proposed Board Election Procedure
* OSGeo 2010 Budget?
* Update from Tyler
* New regular topics: 
** Update from each director
** Committee reports
== Minutes ==
=== Attendees ===
Directors:
* Howard Butler
* Arnulf Christl
* Ravi Kumar
* Jeff McKenna
* Christopher Schmidt
* Frank Warmerdam (Chair)
* Geoff Zeiss
Staff:
* Tyler Mitchell
=== Action Summary ===
# MOTION: Arnulf moved to approve the minutes, Frank seconded, all were in favour
# TODO: Frank to make motion to accept changes to board and charter member election processs
# TODO: Arnulf to put together plan for fundraising, Tyler to help
# MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
# TODO: Frank to draft minimal budget for approval at next meeting
# TODO: Tyler to contact IRS re: status
# TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
# TODO: Directors to share their goals for 2010
# TODO: Arnulf to summarise issues/questions about goals to Board list
# TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
# TODO: Chris to set up voice call system
# TODO: Tyler to distribute skypeout credits to directors as needed
# Next regular meeting: Feb 4th - NOTE: one hour later than usual.
Remainders from previous meeting:
# TODO: Tyler to look at how we can vote virtually via IRC instead of requiring voice. 
# TODO: Ari to follow up with EuroGI about associated organisation options.
# TODO: Arnulf to follow up on idea of presenting comments on topics like FFI is for EU interoperability. 
=== Detailed Minutes ===
* Meeting took place in IRC, see IRC server logs for detailed transcription, starting at server time 06h00
* Attending Frank, Chris, Howard, Ravi, Arnulf, Geoff, Jeff, Tyler
* Tyler acting as scribe
* Approve past minutes: http://wiki.osgeo.org/wiki/Board_Meeting_2009-12-03
** MOTION: Arnulf moved to approve the minutes, Frank seconded, all were in favour
** Reviewed past action items, not much progress due to holidays, carry over Action Summary TODOs to current minutes
* FOSS4G 2010 Budget update
** FOSS4G 2010 budget suggestions completed, some communication challenges with LOC
** Final budget pending end of month, in time for voting in next board meeting
* Proposed Board Election Procedure
** Only three small changes: http://wiki.osgeo.org/index.php?title=Proposed_Board_Election_Procedure&diff=44125&oldid=44122
** Apply same changes to charter member election process
** TODO: Frank to make motion to accept changes to board and charter member election processs
* OSGeo 2010 budget, see email discussion
** Discussion of potential to raise more funding, vs scaling back or maintaining status quo
** TODO: Arnulf to put together plan for fundraising, Tyler to help
** MEETING: Special board meeting voice call re: fundraising planned in 1 week: TIME LINK
** Presentations are helping raise sponsors
** FOSS4G has been a successful fundraiser
** US Government spending on open source and geospatial seen as potential growth area in future, potential funding possibly, Geoff linked to an article
** TODO: Frank to draft minimal budget for approval at next meeting
** Server expenditures seen as high priority
* Update from Tyler
** Discussed 501c3 status
** TODO: Tyler to contact IRS re: status
** TODO: Tyler to get advice/experience from other FOSS non profits and how they handled status
* Directors and committee reports
** Arnulf would like directors and committees to give brief reports each month
** Discussion about commitment to grow OSGeo
** TODO: Directors to share their goals for 2010
** TODO: Arnulf to summarise issues/questions about goals to Board list
* Next meeting: Special fundraising voice call TIME LINK
** TODO: Tyler, Arnulf, others - make an agenda for fundraising meeting, invite others on Discuss to join
** TODO: Chris to set up voice call system
** TODO: Tyler to distribute skypeout credits to directors as needed
* Next regular meeting: Feb 4th - NOTE: one hour later than usual.