AB Meeting/February 2014 Minutes

== Attendees ==
* Lars Kurth (Citrix, chair, non-voting)
* Guido Trotter (Google, voting)
* Matt Wilson (AWS, voting)
* Konrad Wilk (Oracle, voting)
* Sherry Hurwitz (AMD, voting)
* Antony Messerli (Rackspace, voting)
* Daniel Kiper (Oracle)
* James Bulpin (Citrix)
* Mark Hinkle (Citrix, voting)
* Demetrios Coulis (CA, voting)
* Richard Phelan (ARM, voting)
* Sarah Conway (Linux Foundation)
Quorum with 8 organisations 
== Agenda ==
=== Welcome new AB members ===
Antony (as well as Paul Voccio) work in the Rackspace Cloud Services Division that use Xen. Rackspace wants to contribute more to the Xen project, which is the reason why Rackspace joined the Xen Project. Rackspace is also interested in participating in the Test Framework WG, but have not yet nominated a representative.
@Antony, if you want to add anything off-line, please feel free to do so. Also, it would be good if you could let me know Rackspace’s representative on the Test Framework WG before Feb 26; otherwise it will be logistically difficult to add your representative to the invite for the next meeting (failing that: please e-mail Chris dot Shepherd at Citrix dot com – he should be able to forward the invite).
=== Holiday cover for AB chairmanship ===
Lars will be on vacation from Feb 26 – March 18 and won’t be able to attend and chair the next AB meeting.
Mark Hinkle volunteered to take this over.
Note that we did dismiss a face-2-face board meeting at the Linux Foundation Collaboration Summit as there was not enough momentum. However, we can have an informal lunch or other meeting. Mark volunteered to organize this.
 Will reach out to advisory board to see who will attend and would be interested in an informal meeting. Mark will reach out to Angela Brown to make this happen. 
== Moving XCP binaries (but not XAPI project) from Xen Project to XenServer.org ==
The fact that the Xen Project hosts these legacy binaries are hosted on Xen Project is creating a lot of confusion in the user community and fragmenting it. There are also trademark issues as the Xen Project does not have the trademark to call XCP the Xen Cloud Platform.
I would like to propose to move these to XenServer.org which will fix confusion, community fragmentation and trademark issues.
 Carried 
 Call a vote within the Xen Project community to get community feedback carried
 
== Events Roadmap (Lars) ==
=== Xen Project Hackathon ===
The event would be sponsored and organized by the Trilogy2 project (http://www.trilogy2.it.uc3m.es/) and hosted by NEC. The Trilogy2 project is a part-EU funded research project. Here is the Trilogy2 charter:
 The Trilogy project aims to build a new Internet architecture based on the key concept of the 
 liquid network. A liquid system should ideally allow resources including bandwidth, storage 
 and processing to be used by any application, whether they are contributed by network 
 operators, data centre operators or end-user systems
 More detail at : http://www.trilogy2.it.uc3m.es/wp-content/uploads/2013/02/T2-project-summary.pdf
There are some advantages having the event sponsored by Trilogy2, such as telcos (BT and others) getting engaged with the Xen Project.
Lars was asking whether maybe one of the AB member companies who have offices in the EU may want to host instead, as it would be better if an AB member was going to host a Xen Hackathon. Antony stated that Rackspace has offices in Amsterdam and the UK and may be interested in hosting. Due to timing, we would need an answer *before* Feb 8 (otherwise arranging travel for attendees will be too late)
 Follow up with Antony off-line Rackspace will host the event
 If we cannot agree to host the event at Rackspace before Feb 24, the board endorses sponsorship by Trilogy2 hosted at NEC
=== Xen Project Developer Summit ===
See http://events.linuxfoundation.org/events/xen-project-developer-summit 
(still some changes to the site needed before we promote it as there are some inconsistencies on the site)
Location: Chicago, IL from Aug 18-19
Developer Meeting Aug 20
 Start planning face-2-face advisory board meeting for the week of Aug 18 (Aug 20 looks like the best candidate)
== Linux Foundation Collab Summit Overview ==
We will have a 1/2 day Xen track and content in the automotive track. We had 6 submissions, but can only host 4. I wanted to thank Citrix, Intel and oracle for submitting talks.
The list of talks which will be accepted into the Xen track are:
* Xen 4.4 overview talk (Citrix)
* XenGT talk (Intel)
* PVH talk
* Automotive Xen talk in automotive track (GlobalLogic)
 Follow up when acceptance mails are sent out as these have not been sent out Notifications will be sent out by the Linux Foundation later today
== Review and sign off Xen Project PR plan (Sarah) ==
The plan is attached (see ). Sarah walked through the key elements and we discussed opportunities for vendors to act as spokespeople.
 The Xen Project PR plan was approved
During the review, Sarah mentioned several discussions that have happened on the publicity mailing list. See http://lists.xenproject.org/archives/html/publicity/ - a recent example was http://lists.xenproject.org/archives/html/publicity/2014-02/msg00030.html (Docker Open Source Container Virtualization on the Rise). Typically we get good engagement from active community members on that list now, however most AB members are not signed up. 
 Please verify whether this list is of interest and do sign up via http://lists.xenproject.org/cgi-bin/mailman/listinfo/publicity (or drop me a line and I can sign you up)
== Spokespeople ==
Normally Lars acts as spokesperson for the project for Xen releases. However the Xen 4.4 release is likely to happen in early March when Lars is on holidays.
Would any AB representatives volunteer as spokesperson for the Xen 4.4 release? The fall-back would be George Dunlap (Citrix) and Stefano Stabellini (Citrix).
Konrad Wilk volunteered to cover Xen 4.4 and maybe Collab Summit, but will need to get approval 
 Check with Wim and get any internal approvals
 Connect with Konrad in a week
== Xen 4.4 Release Press Release ==
Sarah will send final version for review to advisory-board@lists.xenproject.org – typically there will be a deadline of 3-5 days and if there is no veto, the proposal is accepted.
 Send final version for board review (@Sarah, please also share the draft with Stefano Stabellini, George Dunlap, Konrad and everybody else who requests access to early drafts)
== Brief update on upcoming PR opportunities ==
These are opportunities to act as spokespeople on specific issues, for press interviews, articles, etc. – The Linux Foundation will work with spokespeople and coach as appropriate
* Spokesperson for pro-active “Docker Open Source Container Virtualization on the Rise” pitch to press (see http://lists.xenproject.org/archives/html/publicity/2014-02/msg00030.html). If no AB rep is interested we will use a community member on the publicity list. Timing: late March 
* Xen 4.4 / CollabSummit – see above
Other opportunities from PR plan:
* Virtualization Jumpstarts Automotive Infotainment Systems
 Introduce Sarah to GlobalLogic; Rudolf Streif from the LF may also be a good candidate. Note that we have no AB member in the automotive space yet. 
* Cloud and Software-Defined Data Centers Shape Hypervisors of the Future
This could be of interest for AMD, Intel, AWS, Rackspace, Verizon and others – please discuss internally and get back to Sarah if interested 
* Hybrid Virtualization On the Rise
This could be of interest for AMD, Intel, AWS, Rackspace, Verizon and others
Mark Hinkle also volunteered to see if a CloudStack community member using Xen may be interested.
 Follow up and make introductions if nobody else steps up
* We did not manage to cover the other topics: the “Suggested Trend Features, Expert Commentary & Contributed Articles” section of the plan and see whether there are opportunities that interest you. 
 Please review “Suggested Trend Features, Expert Commentary & Contributed Articles” and get in touch with Sarah if interested
 Reach out individually to AB members we believe could be interested, where no-one steps up
== Membership Dues update (Linux Foundation) ==
We had no LF rep who could cover this.
* Verizon : finalized LF Gold membership and Xen project membership. 
* Rackspace : PR will be bundled up with other new members (likely around Collab Summit)
* Samsung : Xen Project Paperwork is still stuck in Korea. A meeting/conf-call is planned for end of Feb to resolve
* Calxeda : All Calxeda emails started bouncing
 Follow up with Kevlin
== Update on Test Framework - we are making some real progress (Lars) ==
See http://lists.xenproject.org/archives/html/wg-test-framework/2014-02/msg00004.html
Category:Advisory Board