Secretary

Current OSGeo Secretary is Astrid Emde
== Regular Tasks ==
=== Often ===
Scribe minutes from board meetings (see https://wiki.osgeo.org/wiki/Board_of_Directors)
* when the secretary is absent, this can be done by any board member
* the scribe is also responsible for conducting the follow-up formal votes via loomio polls
** Loomio: https://www.loomio.org/g/kdSmIwxu
** Todos on Gitea: https://git.osgeo.org/gitea/osgeo/todo/issues/
Transfer Motions to Loomio Polls
* open polls for every motion made in meetings at Loomio
* https://www.loomio.org/polls
=== After elections ===
* Make sure, board members obtain their @osgeo.org address
* Make sure they get Board_of_Directors/OnboardingChecklist#Nextcloud Nextcloud access
* (make sure they have svn account)
* Update wiki and osgeo.org page the passwords!
* Send info for new members
** See onboarding checklist: https://wiki.osgeo.org/wiki/Board_of_Directors/OnboardingChecklist
** Archive see Arnulf's blog page http://arnulf.us/sevendipity/archives/49-OSGeo-Director-Retrospective.html
* Get private addresses, mails and phone numbers for the insurance 
* Ask for wiki page update, add/remove [ [Category:Board of Directors] ] tag
* Ask for update of the member page https://osgeo.org
=== Annual (at least) ===
* Check Board and officers https://www.osgeo.org/about/board/
* Check contact to Local Chapters https://www.osgeo.org/local-chapters/
** Update/control contact points of Chapters, Projects, Board members
*** https://www.osgeo.org/local-chapters/
*** https://www.osgeo.org/about/board/
*** https://www.osgeo.org/about/charter-members/
* File Delaware franchise tax and file annual report (one step) - here
** note: mpg never did this; presumably this has been handled by the Treasurer
* File British Columbia extra-provincial society annual report (filed by Pat at Oliver and Co. lawyers, Williams Lake, BC)
** note: mpg never did this; maybe it's a Daniel/Treasurer thing?
==Record-keeping==
Note all records are kept in the OSGeo Board_of_Directors/OnboardingChecklist#Nextcloud Nextcloud
=== charter membership===
* Maintain the charter membership spreadsheet
** Maintain list with full name, nationality, email address, etc
** Track last-voted dates (to monitor activity status), in cooperation with CROs
** Tag inactive Charter Members (and remove from list / subtract from elections total voters)
=== Contributor agreements===
* Maintaining electronic folder of contributor agreements 
** store new CLAs on gitea https://git.osgeo.org/gitea/Board/cla
* Archive paper copies
** note: these currently live at astroidex's house
* Update web page of contributor agreements
** https://www.osgeo.org/resources/individual-contributor-license/
** https://www.osgeo.org/resources/corporate-contributor-license/
=== Mou ===
* https://wiki.osgeo.org/wiki/Category:MoU
* upload all the Mou-pdf documents to https://git.osgeo.org/gitea/Board/mous
* Link the MOU to the partner page https://www.osgeo.org/partners/
* give the paper to the secretary to add to the paper archive
== TODO ==
* todos are managed in gitea: https://git.osgeo.org/gitea/osgeo/todo/issues
move tasks to todos
* 2014-09-18 contact info (uptodate email addresses) of each project officer for the http://www.osgeo.org/content/foundation/board_and_officers.html, see 
http://lists.osgeo.org/pipermail/board/2014-September/012136.html for more info
* Talk to sponsors (as board)
* Talk to organisations on our events - and on their events (as board)
* Private SVN repository (with sac https://trac.osgeo.org/osgeo/ticket/1404)
* List of passwords (in the private repository)
* Service for finding out particular member details and details about licence agreements
* Redefine incubation process (stars, levels, .... http://wiki.osgeo.org/wiki/5-star-rating)
* Get the passwords:
** osgeo.org page
Category:Finance
Category:Elections
Category:OSGeo Officers
Category:Board Approval Pending