Board Meeting 2011-12-08

Category:Board
Category:Board Meetings 2011
This board meeting is scheduled for the 8th of December 2011 at 17:00 UTC on IRC and follow up voting on Skype. 
== Agenda ==
* Review past minutes: Board Meeting 2011-11-10
* Appoint secretary
* Action items from last meeting
** Frank: try to contact RCMRD once more re: MOU
** mpg: get a google voice phone number for OSGeo
** Mark: continue email threads on NA chapter formation
** Jeff: prepare proposal for aiding Beijing LOC (proposal) (discussion)
** Arnulf: send out summary of meeting to discuss list (due Nov 17th) (done)
** Jo: form bylaws team
** mpg: send out motions for formal voting
* Incubation: GeoMoose and Rasdaman accepted by the incubation committee; looking for volunteers to mentor existing projects (i.e. GeoServer)
* Incubation: Graduate PostGIS (given that the vote has been concluded in the Incubation Committee see motion at: http://lists.osgeo.org/pipermail/incubator/2011-December/001703.html)
* Charter Member Election Report
* Finances update
* (Motion to) establish a North America Region Chapter OSGeo-NA
* Discuss how to proceed with FOSS4G 2012 in Beijing. Urgent and important! 
* 2012 Budget Brainstorm
* please add items
== Minutes ==
* logistics
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-12-08.log
** Attending: Frank, mpg, Daniel, Arnulf[left at 9:47], Tim, Jo, Peter, Jeff, Mark [joined 9:40]
** Absent: (none)
** Chair: Frank
** Scribe: mpg
* [9:00] start, roll call
* review past minutes
** all motions passed by email
** minutes approved (1/Frank, 2/Daniel, all +1)
* [9:15] review action items
** Frank passed RCMRD info to Jeff
** mpg got a phone number: 801-896-7436(801-VXOSGEO), currently all forwarded to info@osgeo.com
** Jeff's Beijing proposal was prepared
** seven did summarize the last mtg to the mailling list
** no action yet on bylaws by Jo
* [9:18] incubation committee work
** http://wiki.osgeo.org/wiki/IncCom_Meeting15
** motion to incubate GeoMoose w/ JodyG as mentor: 1/Frank, 2/Jeff, all +1
** motion to incubate Rasdaman: 1/Frank, 2/mpg, all +1
** PostGis not graduated from Incubation, due to provenance issues; defer to next week
* [9:28] charter members election
** 21 elected instead of 20 (due to tie)
** announcements sent out
** mpg to update database, etc, over the holidays
* [9:36] finance update
** https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dDB3VVhGUm5kdmdMZFJBdHUxME5OZnc#gid=0
** $12K balance at end Nov, plus $65K FOSS4G and $10K Ordanance Survey
** another $60K from FOSS4G to come
** Frank still to work on a budget document
* [9:44] NA chapter
** http://wiki.osgeo.org/wiki/North_America_Regional#Official_expression_of_interest_to_form_a_North_America_Regional_chapter_of_the_OSGeo_Foundation
** much discussion
** motion to approve chapter - MarkL/1, Jo/2...
*** mpg -1, Frank -1, Jeff +0, Daniel +0, Jo +0, Mark +1, Arnulf (absent), Peter +0, Tim +0
** motion failed; concerns centered on organizational structure, concerns about the conference
* [10:31] foss4g "support person" proposal
** discussion about aspects of Jeff's proposal
** motion to pay Jeff to fly out to Beijing and report back on their readiness, staffing, plans, etc -- at travel costs, plus 4d at $640US/d
*** mpg/1, pmbatty/2, all +1
* [11:04] motion to close mtg
** Frank/1, Mark/2, all +1
* next meeting: Jan 12th
==== Assigned Tasks ====
* mpg: collect formal motion votes
* seven: report on this meeting to mailing list
* Jo: bylaws work
* IncCom: try to graduate PostGIS at next mtg
* mpg: update membership DB
* Frank: budget document
==== Motions ====
# approve last meeting minutes (1/Frank, 2/Daniel, all +1)
# incubate GeoMoose w/ JodyG as mentor (1/Frank, 2/Jeff, all +1)
# incubate Rasdaman (1/Frank, 2/mpg, all +1)
# motion to approve NA chapter - MarkL/1, Jo/2 (mpg -1, Frank -1, Jeff +0, Daniel +0, Jo +0, Mark +1, Arnulf 0, Peter +0, Tim +0)
# motion to pay Jeff to fly out to Beijing and report back on their readiness, staffing, plans, etc -- at travel costs, plus 4d at $640US/d (mpg/1, pmbatty/2, all +1)
# motion to close meeting (Frank/1, Mark/2, all +1)