Board Meeting 2019-05-27

This board meeting is scheduled 27 May 2019 at 16:00 - 17:00 UTC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.
== Agenda ==
=== Current items ===
Items in italic are recurring at each meeting.
Agenda:
* roll call
* appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes
** Board_Meeting_2019-04-29
* Review outstanding action items
* code of conduct revamp
** https://berlincodeofconduct.org - event
** https://www.contributor-covenant.org/ - project 
** accountability and enforcement
* Planning F2F Meeting
* UniZar mirroring osgeo
* Additional topics are welcome, meeting is open and you are encouraged to attend
Breakout:
* FOSS4G meeting planning and travel arrangements
=== sidebar on accountability and enforcement ===
accountability
* start with believing report, aggrieved party is the judge of harassment
* Intension of behaviour (for example) does not matter, only the result
strong enforcement (harassment):
* evict from the event or community
* crimes are reported to authorities
* public letter to organization (employer or university) posted on our website, to be fair a willingness to publish response from institution
* violators of code of conduct will be not welcomed to future events, local chapters may also wish to respect this
soft enforcement (example inappropriate language, sexually charged slide material):
* discuss code of conduct with individual, evict from event or community as required
* letter to organization (employer or university) allowing organization to handle matter with discretion
* future event participation requires apology + permission of organizer + signed code of conduct posted in public on our website
== Minutes ==
* Presiding: Michael 
* Scribing: Jody
Attending:
* Michael
* Jody
* Victoria
* Angelos
* Astrid
* Tom
* Maria
=== Review and approve past minutes ===
Minutes recorded here []
* Discussion the Board_Meeting_2019-04-29 notes were not approved, waiting on Jeff see loomio
MOT1: approve last months meeting notes
* Michael +1 (initial motion)
* Jody +1 (seconded)
* Victoria +1
* Angelos +1
* Astrid +1
* Tom +1
=== Review of outstanding action items ===
Review of open tickets: https://git.osgeo.org/gitea/osgeo/todo/issues
* update section 5.2 of by-laws updated on website, ticket remains open pending reporting change to IRS
* FOSS4G 2018 action item - closed
* Flickr transfer of photos - closed as won't fix (we will just lose our history)
* video and archiving - Astrid will take on
* update secretary page - in progress?
* Write expectations for physical presence at FOSS4G events
** discussion on role of board in this "expected" activities 
** lots of interest in volunteer (Victoria, Michael, etc...)
** move to marketing committee meeting ... astid/jody take action
* update sponsorship choices - added
=== Code of conduct revamp ===
Discussion of:
* Berlin Code of Conduc - events!
* Contributor Covenant: A Code of Conduct for Open Source Projects - projects!
Discussion on accountability and enforcement (see sidebar above, and sensitive discussion in the IRC logs).
MOT2: Update code of conduct with contributor-covenant recommendation, berlinecodeofconduct for events
* Jody +1
* Maria +1
* Astrid +1
* Michael +1
* Victoria +1
* Angelos +1
* Tom +1
=== Planning F2F ===
Meeting planning:
* https://wiki.osgeo.org/wiki/Board_Meeting_2019-08-24
Discussion:
* timetable and travel logistics
** Saturday morning work party
** Saturday noon start
* start email thread to discuss wiki cleanup (done)
=== Tabled ===
* UniZar mirroring osgeo
* OGC API Hackathon coordination - take to email
=== UniZar mirroring osgeo ===
Offer to mirror downloads, not time for discussion.
Category:Board
Category:Board Meetings 2019