Board Meeting 2013-08-15

This board meeting is scheduled for the 15th of July 2013 at 3.00 UTC on IRC and follow up voting on Skype or by email.
(Note that Aug. 15 at 3 UTC is end of the day on August 14 in NA)
== Agenda ==
* roll call
* appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes: Board Meeting 2013-07-11
* Non-profit status with IRS: 501(c)3 vs 501(c)6. 
** Decision on way forward and response to IRS due by August 31, please see discussion on board list http://lists.osgeo.org/pipermail/board/2013-August/thread.html
* FOSS4G 2014 in PDX:
** Need to formally confirm decision with a public motion?
** Appoint board rep on LOC
* FOSS4G Nottingham updates
** AGM timeslot chosen, need to announce (http://wiki.osgeo.org/wiki/Annual_General_Meeting_2013)
** OSGeo Booth reserved, need to coordinate materials and duties
*** Gold sponsor size (2.5/3m X 1/1.5m)
* add your items here
* Decide on who to report this meeting summary to the Discuss list
* Schedule next meeting
Deferred items from last meeting (please move up selected items)
* OSGeo servers security issues
* Changes needed to Elections process
** documented at: http://wiki.osgeo.org/wiki/Category_talk:Elections
** likely needs to be put on hold until after elections, but, important to followup later
* Need to update bylaws http://www.osgeo.org/content/foundation/incorporation/bylaws.html
** possible half-day virtual meeting to go through necessary changes?
** suggestion by AdrianC: Board could produce an authoritative list of all the wiki pages considered to be approved amendments to the bylaws
* OGC Board / OSGeo Board meetup in Nottingham
** update from Arnulf?
** OGC very keen for this
== Minutes ==
* Attending: Jeff, Michael, Daniel, Peter, Anne
* Presiding: Jeff
* Scribing: Anne
=== Assigned Tasks ===
* Daniel: prepare a motion regarding 501(c)N application
* Jeff: organise volunteers' presence at OSGeo booth
=== Motions ===
* MOTION: Review and approve past minutes: Board Meeting 2013-07-11
** aghisla/1, +1: all
* MOTION: in accordance with secret ballot, the board accepts PDX for 2014
** mpg/1, +1: all
=== Full, raw minutes notes ===
* Full IRC log at http://irclogs.geoapt.com/osgeo/%23osgeo.2013-08-15.log
* [3:00 UTC] start
* roll call: Jeff, Daniel, Anne, Peter, Michael
* MOTION: Review and approve past minutes: Board Meeting 2013-07-11
** Anne/1, Daniel/second and +1, +1: Jeff, Peter, Michael
* [3:10] Non-profit status with IRS: 501(c)3 vs 501(c)6
** Daniel suggests to drop c3 application, as charitable donations have never been core revenue, with no growing trend either. Board agrees on this idea.
** ACTION: Daniel will come up with a motion later in the week, after a comment timeframe given to all OSGeo members
** Peter expresses slight preference over c6, that focuses on business interests but accepts amateurs
** All agree on following the attorney's suggestions about 4 or 6, and refer to similar organisations.
* [3:25] FOSS4G 2014 in Portland
* MOTION: in accordance with secret ballot, the board accepts PDX for 2014
** Michael/1, Daniel/second and +1, +1: Anne, Jeff, Peter
* [3:29] Appoint board rep on LOC
** Deferred after election of new Board, on general agreement
* Daniel will add an item about PDX budget (to be formally approved by the Board) for next meeting
* Michael brings 2015 RFP to discussion - ideally by end 2013. Will send a note to Discuss list
* Daniel suggests to make the contracting/delegation of authority process for the LOC more formal. The task needs legalese skills and is a Board duty. PDX will be a beta test for new contracting mechanism. More discussion at next Board meeting.
* [3:41] FOSS4G Nottingham updates
* Cameron joins the meeting
** Jeff announces AGM timeslot and location, Anne will publish news on OSGeo channels
** ACTION: Jeff will organise volunteers' and materials' presence at OSGeo booth
** OGC/OSGeo meetup: wait for news from Arnulf
* [3:52] Board members check deferred items and none is to be tackled in present meeting
* Daniel thanks Peter, Michael and Mark for their work on the Board, seconded by all attending members
* [4:00] Board decides next meeting's time: 12th September, 20 UTC
Category:Board
Category:Board Meetings 2013