Board Meeting 2006 05 19

The 10th board meeting is planned for Friday, May 19th, 2006 at 15:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.
From Skype call : +99038275318640 
To use a regular phone:
 From the US: call # 1-419-753-7120 (free, long distance costs apply).
 From the UK: call # 0870-119-2350 (10p/minute).
Your Conference Room Number is: 5318640.
== Agenda ==
* Appoint meeting chairperson and secretary.
* Discuss having a permanent board chair responsible for agendas, and meeting scheduling. 
* Review and approve prior meeting minutes
* Discuss and adopt Committee Guidelines
* Hammer out details of Face to Face Meeting Summer 2006.
* Discuss OSGeo Japan and our approach to local chapters.
* Discuss Fundraising delay pending budget from board.
* Discuss and approve Ned Horning's letter of support for LDCM
* Discuss about promoting OSGeo in Asia
== Minutes ==
MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF THE OPEN SOURCE GEOSPATIAL FOUNDATION A Delaware non-stock corporation.
On May 19, 2006, at 8:00 am Pacific time, pursuant to notice duly given, the Board of Directors (the "Board") of the Open Source Geospatial Foundation (the "Foundation" or "OSGeo") held a meeting by teleconference. 
Present at the meeting were the following members of the Board: Frank Warmerdam, Mark Lucas, Jo Walsh, Chris Holmes, Arnulf Christl, Venkatesh Raghavan, Dave McIlhagga, and Markus Neteler. Gary Lang did not attend the meeting. Also present at the request of the Board was Daniel Brookshier, VP Website Committee and Ned Horning, member. All participants on the call indicated that they could hear one another. Additionally, Internet Relay Chat was used for backup purposes (#osgeo on irc.freenode.net). Mr. Warmerdam was appointed chairperson of the meeting. Finding a quorum present, Mr. Warmerdam called the meeting to order. Jo Walsh was appointed secretary of the meeting.
APPROVAL OF MINUTES
The Board first approved by general consent the minutes of the meeting held on May 5th, 2006.
ROTATING BOARD CHAIR
It was decided that that the board needed a clear chair responsible for scheduling meetings, creating basic agendas. It was decided that the chair role would rotate on a monthly basis with Frank Warmerdam doing it for June, and Mark Lucas for July. 
COMMITTEE GUIDELINES
Committee Chair item is postponed because there are some legal issues about what officers can commit the Foundation to doing that are yet to be clarified. 
FACE TO FACE MEETING
The need to publicise the face to face meeting was agreed on, and ???? agreed to post to the discuss list. 
Availability of travel cost sponsorship by OSGeo for folks travelling to the face to face and similar meetings was discussed. No firm conclusion was arrived at, but for the time being there are not funds available for OSGeo to disperse for such activities. It was agreed that in some circumstances this would be desirable and it ought to be budgeted for.
VISCOM STATUS REPORT
Some discussion of VISCOM activities and Arnulf agreed to translate a german summary page about LinuxTag for the board. 
OSGEO JAPAN AND LOCAL CHAPTERS
Reviewed Venkatesh's briefing (by email) on OSGeo Japan Branch. 
Some discussion of what a local chapter should do (translation, maintain local language mailing lists), 
might do, and shouldn't do (make commitments on behalf of all of OSGeo). 
Frank, Arnulf and Venkatesh take an action item to prepare a more detailed proposal for local chapter guidelines.
Daniel and WebCom will work with OSGeo Japan Branch on how to maintain a translated subdomain on the
CollabNet machines. 
Venkatesh raised issue about Asian region geospatial shows that OSGeo ought to be represented at, but this issue was determined to be in VISCOMs area of responsibility.
FUNDRAISING COMMITTEE 
Frank Warmerdam reports that the Fundraising Committee is holding off on developing a fundraising program until the board prepares a budget providing them with an objective, and an indication to sponsors what the money will be spent on. 
BUDGET
It was agreed that the board needs to develop a one year budget. 
Frank takes the action to prepare a Budget wiki page to get discussions going, with the intent of bringing the budget into good shape at the Face to Face for final board approval. In the meantime everyone should contribute to the budget page with ideas. We also need to determine costs for things like a CollabNet support contract. 
LDCM PROPOSAL
Ned Horning and Mark Lucas talk about the LDCM proposal Ned has prepared. Mark makes a motion for OSGeo to provide a statement of support for the LDCM proposal with the caveat that the final version of the proposal be distributed to the board and that if any board members raise a concern within one week (before final submission) then the OSGeo support would be withheld. Chris seconded, and the motion is carried. 
ADJOURNMENT
Category: Board