Board Meeting 2008-12-12

Category: Board
This board meeting has been scheduled for the 12th of December 2008 at 17:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.
Communication will be using Skype. Be sure to give Arnulf your Skype username.
== Agenda ==
* Appoint meeting secretary
* Review and approve Board Meeting 2008-11-14 minutes.
* Approve Cascadia Chapter - see this request
* Approve MapServer graduation from incubation as recommended by the incubation committee with Steve Lime as VP,MapServer.
* Consider adoption of the OSGeo Budget 2009.
* Open chat on OSGeo focus (follow up on SAC/Marketing discussion)
* ratification of conference committee recommendation
* add agenda items
== Minutes ==
* IRC logs are here starting at 8h04 (server time, Alaska) - voice discussion was held using Skype.
* Attending: Tyler, Arnulf, Frank, Bob, Markus, Paul, Howard, Jeroen
* Tyler taking minutes, Arnulf chairing meeting
* review minutes http://wiki.osgeo.org/wiki/Board_Meeting_2008-11-14
** Frank moves to adopt the meeting minutes.
** howard seconds, all in favour, previous meeting minutes adopted
* Open chat on OSGeo focus ( follow up on SAC/Marketing discussion )
** defer until end of meeting
* Approve Cascadia Chapter
** see this request: http://lists.osgeo.org/pipermail/board/2008-November/002778.html
** Title: [Board] "Cascadia" chapter formation ( at lists.osgeo.org )
** Paul moved to approve, howard seconded, all were in favour
** APPROVED: Cascadia Local Chapter officially adopted
* Approve MapServer graduation from incubation as recommended by the incubation committee with Steve Lime as VP,MapServer
** Arnulf moved to accept Mapserver as a graduated project, seconded by Bob, all were in favour.
** APPROVED: MapServer graduated from incubation
* Consider adoption of the OSGeo Budget 2009.
** http://wiki.osgeo.org/wiki/OSGeo_Budget_2009
** Title: OSGeo Budget 2009 - OSGeo Wiki ( at wiki.osgeo.org )
** Frank describing budget. Depends on additional $72k income. Underscores need to find more sponsors. Also mentioned that we have a good reserve.
** Howard describing his concerns have been mostly covered. Could use some funding for hardware etc but not much support for hiring staff. Paul feeling good about the buffer room we have too.
** Further discussion of ideas for improving SAC Services in the future, within the current budget.
** Howard moved to approved 2009 budget as it stands, Arnulf seconds, all were in favour.
** APPROVED: 2009 Budget approved
* Discussing conference committee's pending decision for 2010 bid by Dec 19th
** Considering how to look at the decision without calling a special board meeting.
** Will discuss and approve via email.
** FrankW:	 The budgets included with bids are not "official", they are advisory. We, as a board, will later be expected to approve a final budget at which point we become responsible.
* Open chat on OSGeo focus ( follow up on SAC/Marketing discussion )
* Discussing Tyler's update briefly
* Frank: New business: how to consider the google grants as noted in email to board list
** may help some projects' goals if time and resources are available to build proposals
** could make projects aware of this potential opportunity, could have support from osgeo as an org. But question of whether timeline would allow board to review/approve.. decided not best to encourage proposals since we don't have enough time now to really review
* Set date for next meeting... January 9th.
* Arnulf moves to close meeting, Howard seconded, all were in favour, meeting ended 15h44 UTC.