Board Meeting 2024-03-26

This board meeting is scheduled Tuesday 26 March 2024 at 18:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.
== Agenda ==
=== Current items ===
# roll call 
# appoint meeting chair, meeting scribe/secretary
# Review and approve past minutes
#* Board_Meeting_2024-02-27
# Community project TorchGeo accepted into incubation with Brian Hamlin as mentor 
# FOSS4G 2026 
# FOSS4G 2024 Status
# Formation of OSGeo Nepal chapter 
# GRASS Community Meeting budget 
# FOSS4G-Europe 2024 TGP application 
# OSGeo Website (or UserID) initiative 
# Add your topic here
== Minutes ==
* Presiding: Angelos
* Scribing: Marco
* Attending: Mike, Vicky, Tom, Angelos, Marco, Jeroen, Ariel, Codrina
* Guests: Besfort, Scott, Andrea, Tatiana, Vasile
=== Review and approve past minutes ===
* Board_Meeting_2024-02-27
* Motion passed on Loomio: https://www.loomio.com/p/HwBP4dMU/motion-to-approve-meeting-minutes-from-board-meeting-2024-02-27
=== Community project TorchGeo accepted into incubation with Brian Hamlin as mentor ===
* https://www.osgeo.org/projects/torchgeo/ 
* https://trac.osgeo.org/osgeo/ticket/3150 
* https://lists.osgeo.org/pipermail/board/2024-March/013504.html 
* ACTION: Angelos to make a Loomio motion (Done)
* Motion on Loomio: https://www.loomio.com/p/va4hL6xb/motion-to-accept-torchgeo-for-incubation-with-brian-hamlin-as-mentor
* Motion retracted as not needed at this stage.
=== FOSS4G 2026 ===
* https://lists.osgeo.org/pipermail/board/2024-March/013495.html
* Jeroen: proposes moving the proposal schedule to earlier. Would like to have more than 1 year to organize.
* Marco: would also be interesting for end users in knowing further ahead where FOSS4G will be.
* Besfort: agrees it is a good idea
* Vasile: 
** Uncertainty grows if you’ve 2 years in advance. Some people are also scared of planning so long into the future. 
** We never had anyone reusing a failed bid
** We need to change some things but need to be careful 
** We need to do something to enhance the vote participation
* Jeroen: should we open the committee to non past chairs
* We need to request non voters if they want to step down
* Extending voting times was not perceived well by the bidders. We should stick to the process.
* Lets have this discussion again dk
* ACTION CC: Ask CC members if they wish to remain active and involved or prefer to step down.
* ACTION: organize a dedicated meeting within the next 2 months
=== FOSS4G 2024 Status ===
* LOC presentation
* Early bird registration starts 6 june 2024 and ends 23 August 2024 (Codrina requests to change this so people still have a chance to register at early bird rate when their presentation or workshop has been accepted)
* Regular 26/8-01/12 
* Call for Talks & Workshops starts 5 May 2024 and ends 24/8 
* Academic papers starts 5 May 2024 and ends 8/8
* ACTION: Angelos to make a Loomio motion about the Brazil Local Chapter. (Done)
* Motion passed on Loomio: https://www.loomio.com/p/rZcl8Rxt/motion-to-approve-local-chapter-in-brazil-with-tatiana-par-m-de-freitas-as-representative
=== OSGeo Website (or UserID) initiative ===
* https://lists.osgeo.org/pipermail/board/2024-March/013486.html 
* Discussion about Scott’s e-mail regarding the website. Scott participates in the board meeting.
Scott would like to actively engage in the process to get a better understanding of what can drive end users to become active OSGeo members. This could be done through e.g. surveys among users at different events. Jeroen welcomes the action.
* Action to be continued at the marketing committee level.
=== FOSS4G-Europe 2024 TGP application ===
* https://lists.osgeo.org/pipermail/board/2024-March/013487.html
* ACTION: Angelos to make a Loomio motion (Done)
* Motion passed on Loomio: https://www.loomio.com/p/7Hn0ihaW/motion-to-approve-3000-for-foss4g-europe-2024-tgp
=== Formation of OSGeo Nepal chapter ===
* https://lists.osgeo.org/pipermail/board/2024-March/013488.html
* ACTION: Angelos to make a Loomio motion (Done)
* Motion passed on Loomio: https://www.loomio.com/p/IPsweZyh/motion-to-approve-local-chapter-in-nepal-with-kshitij-raj-sharma-as-representative
=== GRASS Community Meeting budget ===
* https://wiki.osgeo.org/wiki/GRASS_GIS_Community_Meeting_2024:_Budget 
* ACTION: Angelos to make a Loomio motion (Done)
* Motion passed on Loomio: https://www.loomio.com/p/W9Qz5cf1/motion-to-approve-5-500-for-the-grass-community-meeting-2024-budget
=== Actions ===
* See https://git.osgeo.org/gitea/osgeo/todo/issues
== IRC Log ==
* no log, Jitsi meeting
== Next meeting ==
*Board Meeting 2024-04-30
Category:Board
Category:Board Meetings 2024