Board Meeting 2010-04-08

Category: Board
Category:Board Meetings 2010
This board meeting is scheduled for the 8th of April 2010 at 15:00 UTC, on IRC (#osgeo). 
 Was postponed from April 1st
== Agenda ==
* Adopt previous minutes
* Officers discussion
* OSGeo has been invited to formally appear as an Institutional Partner at the World Map Forum 2011. Chance to organize speakers, potentially conduct workshops and/or code sprints, etc. 
* Formation of Vietnam OSGeo Local Chapter
* Formation of California chapter - see email and its attachment
* The Sénégal OSGeo Chapter in formation plans for a conference in June. They ask whether they can call it "OSGeo@Dakar". 
* Director updates
** http://www.gislab.up.wroc.pl/wogis2010/en/ Conference in Poland (Arnulf)
** Thoughts on funding and payment for "OSGeo ambassador" activities (Arnulf)
** OSGeo co-organizes an Open Source mashup/workshop prior to the INSPIRE conference in Krakow/Cracow in June (Arnulf)
** Discuss expenses for Jeff McKenna's recent Vietnam chapter trip 
* Update from Tyler - follow up questions.
** Sponsorship: Arnulf reports from experience with FOSS4G 2010 preparation. Discussion how to combine and reuse the FOSS4G efforts with general OSGeo
** Discuss role of events in OSGeo. FOSS4G is now our primary fundraiser (higher return than highest sponsor). Can/should we do more events and focus on them for fundraising? FOSS4G is an OSGeo brand that makes revenue.
** Funding et Sponsorship Committee reloaded
== Minutes ==
Complete IRC logs are here, start at 7h00 log server time.
Meeting held on Skype voice, all minutes transcribed to IRC.
=== Action Summary ===
* MOTION: Jeff motions, Arnulf seconded, motion to officially recognize Vietnam chapter - all were in favour
* MOTION: Arnulf moves, Markus seconded, to officially recognize California local chapter - all were in favour
* MOTION: Arnulf moved, Chris seconded, to officially recognize Senegal chapter - all were in favour
* MOTION: Chris moved to reimburse Jeff for up to $1,600 for travel expenses helping support starting of Vietnam, seconded by Frank all were in favour, Jeff abstained from voting
* TODO: Tyler to distribute sponsorship packages to all directors
=== Detailed Minutes ===
 07:08:26 BOARD MEETING starts
 
* Attending: Ravi, Geoff, Jeff, Frank, Arnulf, Chris, Markus, Ari
* Regrets: Howard
* Frank moves to adopt previous minutes, Arnulf seconded, all were in favour
* Officers discussion - defer to list for communication
* Map World Forum: OSGeo has been invited to formally appear as an Institutional Partner at the World Map Forum 2011. Chance to organize speakers, potentially conduct workshops and/or code sprints, etc.
** discussion about what an 'institutional partner' is and availability
** Arnulf to forward info to marketing committee
* Formation of Vietnam OSGeo Local Chapter
** MOTION: Jeff motions, Arnulf seconded, motion to officially recognize Vietnam chapter, all were in favour
* Formation of California chapter - see email and its attachment...
** MOTION: Arnulf moves, Markus seconded, to officially recognize California local chapter - all were in favour
* Senegal OSGeo Chapter in formation plans for a conference in June. They ask whether they can call it "OSGeo@Dakar".
** MOTION: Arnulf moved, Chris seconded, to officially recognize Senegal chapter - all were in favour
* Director updates
** http://www.gislab.up.wroc.pl/wogis2010/en/ Conference in Poland ( Arnulf ) 2nd Conference GEODESY AND GEOINFORMATION SCIENCE - NEW TRENDS AND PERSPECTIVES ( at www.gislab.up.wroc.pl )
* Thoughts on funding and payment for "OSGeo ambassador" activities ( Arnulf )
** Question of marketing committee thoughts on approach
** question of whether it's "marketing" or "board" activity/concept
** discusison of making it a general programme for anyone, not just directors or committees
** discussing making supporting local chapters a priority for the board
* Discuss expenses for Jeff McKenna's recent Vietnam chapter trip
** two topics: specific request, and future policy for this type of request/activity
** MOTION: Chris moved to reimburse Jeff for up to $1,600 for travel expenses helping support starting of Vietnam, seconded by Frank all were in favour, Jeff abstained from voting
* Tyler gave various updates
** TODO: Tyler to distribute sponsorship packages to all directors
* Arnulf updated on FOSS4G potential sponsor list he and Lorenzo compiled, possibility to extend to use with board/sponsorship committee
** general discussion about potential sponsors for osgeo
** CRM requirements to keep track of who has contacted who
** discussed role of board in fundraising
* Arnulf, Frank motioned to close the meeting, all were in favour
* Next meeting - May 6th
 08:07:52 Meeting closed