Tenth VisCom Meeting Minutes

This meeting was entirely via IRC (IRC log) on August 17th, 2006, from 15:00 to 16:00 UTC. Present were Michael Gerlek (chair), Tyler (scribe), Arnulf Christl, Lisa Landers, Aaron Racicot.
Agenda was: http://wiki.osgeo.org/index.php/Tenth_VisCom_Meeting
We covered "new" business", and also scrubbed out a lot of the "old" business. Action items are in bold. Minutes are organized by subject, not chronologically.
== New Business ==
* Michael moved to add Venka as member of committee
** Seconded by Arnful, all were in favour
** [TODO] add Venka to members list [done -mpg]
* Introduction to Lisa Landers, Autodesk marketing
** She has time to help with OSGeo, has marketing/event and non-profit background and can help with guidance around event planning
** [TODO] she will put together a set of documents as a help/guidebook that we can refer to if we want to learn more about event management/marketing, serving as a standard operating procedure for planning events.
** Lisa is Autodesk coordinator for MapAsia conference
** Suggested that Viscom to choose/identify which conferences to support for the upcoming year... discuss on mailing list. [added to ToDo list -mpg]
* Event Handling
** Michael introduces idea of having a specific group for handling event management side of viscom. 
** It's unclear whether we have enough people to fork. The idea is not to fork but to have two specific focuses.
** The idea is to help focus on some of the non-event tasks better.
** Discussed to spread the even planning load (especially international)
** Maintain assigning event owner for each event.
** We need to keep aiming to have local contact to help lead organisation
* Hawaii Event
** As brought up by Frank W on mailing list
** [TODO] mpg to post idea to discuss list and give general invite to folks to participate/take lead. [added to ToDo list -mpg]
** Frank W. adds that Ben Disco did express interest in attending. Some coordinatation with him would be good.
* Incubation Support
** Discussing collateral needs for projects that are graduating from incubation
** Arnulf suggests projects should have a presentation for graduation
** [TODO] mpg to follow up on inccom grad. needs/ideas [done -mpg]
* Prototype web site replace discussion
** mpg, arnulf are keen to move to the new site
** Tyler explains that another week is needed before site is moved off a development server
* Events Page and Library
** [TODO] mpg to fix/clean up events page on wiki and then do parallel process in drupal as a test process [added to ToDo list -mpg]
** ongoing item...
* Membership Sign-up Process
** If we can have new web site up by foss4g, members could sign up, etc.
** Check out: checkout http://wiki.osgeo.org/index.php/Project_Infrastructure_Migration
** Also http://wiki.osgeo.org/index.php/Drupal_Portal
** [added to ToDo list -mpg]
* Shirts and Business Cards
** Michael wants to help organise this more
** Discussed individual members who want shirts, and vips that he owes shirts to, plus all the events that are happening.
** How many shirts needed for upcoming euro events?
** Lisa requests 10-20 shirts specifically for map asia
** [TODO] to start getting invite and ordering process in motion
** Tyler notes we have a paypal account (now <a href="mailto:paypal@osgeo.org">paypal@osgeo.org</a>)
** [TODO] Tyler to follow up with funcom on how the paypal account could start to be used more generally
** [TODO] Michael to review abilities to use landsend for individual orders [done -mpg]
* Booth Upgrade/Budget item
** Discussed need for buying a booth to be shipped around to events
** Decided to handle it on an event-to-event basis.
== Old Business ==
* OSCON Feedback...
** Aaron and Lisa discussed their observations
** There was good attendance and visibility
** 20-25 at bof
** difficult talking while folks trying to hunt for particular brochures..
** table placement was improved from where 2.0
** #1 recurring question... "where is postgis in this?" : )
** awesome booth placement.. only cost $60k to get it (Autodesk sponsorship)
** conference in general was really inviting, good quality sessions
** black booth wasn't the best.. hard to catch eye
** some booth layout could be improved to be even more inviting
** Need to software demos available for every project
** Casual talking outside booth was all positive (Lisa observed)
** [TODO] Lisa to follow up with ZDNet re: intereview at OSCON