Board Meeting 2011-09-01

Category:Board
Category:Board Meetings 2011
This board meeting is scheduled for the 1st of September 2011 at 17:00 UTC on IRC and follow up voting on Skype. 
== Agenda ==
* Review past minutes: Board Meeting 2011-08-04
* Welcome new directors, thank resigning directors
* Review action summary from last meeting
** ACTION: Tyler update media sponsorship program and circulate to board and marketing com for further discussion
*** Deferred to after FOSS4G
** ACTION: Motion to adopt Membership Application management and task somebody to do it, discuss funding. 
*** Tyler interested in working alongside someone else.
** ACTION: Continue MOU development, pass SIGTE agreement past Edu committee, other ICA directly to board.
** ACTION: Arnulf started new page with ideas how to move Forward
* APPROVE MOU with ICA and SIGTE (Tyler)
** MOU ICA
** MOU SIGTE
* FOSS4G 2011 update (Jeff)
** AGM prep (was Chris - someone else now?)
*** Desired format, topics, speakers?
** Board meeting prep (all)
*** See a draft list of topics
*** Important items: 2012 Budget (2011 here), goals for 2012
* Media Sponsorship - very draft outline of idea (Tyler)
* Talk about the idea to backup Code Sprint funding (see mpg's mails).
* Approve motion for MapFish to graduate from Incubation with Eric Lemoine as PSC Chair / VP MapFish at the recommendation of the Incubation committee (see IncCom Motion and vote). 
* Set next meeting time/date/place
* please add your agenda item
== Minutes ==
* Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-09-01.log
* Attending: Jeff, Frank, Arnulf, Tim, Jo, Tyler
* Regrets: Peter, Mark, Michael, Daniel
* Chair: Arnulf
* Scribe: Tyler
=== Action Summary ===
==== Motions ====
To be confirmed by email vote or face to face vote
# MOTION: Arnulf moved to adopt past meeting minutes, seconded by Frank, all were favour.
# MOTION: Tim motioned to approve graduation of MapFish project from incubation, as recommended by incubation committee. All were in favour.
# MOTION: Arnulf motioned to guarantee up to $12,000 for the Island Code sprint organized by Michael Gerlek, several -0 votes and one -1 blocked the motion from passing. Motion not carried.
==== Actions ====
# ACTION: Tyler to add official start date for new directors to election planning template
# ACTION: Tyler contact outgoing directors to see what tasks/items they had on their plate and need to pass back to current board
# ACTION: Tyler to discuss membership management system with board to find a partner to work with on developing it, give update to list.
# ACTION: Arnulf to engage local chapters for speaking at AGM
# ACTION: Review and edit: http://wiki.osgeo.org/wiki/Forward and http://wiki.osgeo.org/wiki/Face_to_Face_Meeting_Denver_2011
# ACTION: Tyler to update year-to-date stats on 2011 budget, financial report for AGM 
=== Detailed Minutes ===
# Reviewed past minutes: Board Meeting 2011-08-04.
## MOTION: Arnulf moved to adopt past meeting minutes, seconded by Frank, all were favour
# Welcome new directors, thank resigning directors
## New directors recognised: Jo Cook, Mark Lucas, Michael Gerlek, Peter Batty. Continuing directors include: Arnulf Christl, Daniel Morissette, Frank Warmerdam, Jeff McKenna, Tim Schaub
## Thanks to all outgoing directors for their time and effort
## ACTION: Tyler to add official start date for new directors to election planning template
## Reminder to new directors to share any questions, etc. with group.
## ACTION: Tyler contact outgoing directors to see what tasks/items they had on their plate and need to pass back to current board
# Review action summary from last meeting
## ACTION: Tyler to discuss membership management system with board to find a partner to work with on developing it, give update to list.
# APPROVE MOU with ICA and SIGTE ( Tyler )
## MOU no longer with just open source working group, but with top level of ICA
## Discussed history of MOU development, allocating resources, reviewed existing ones briefly (OGC, CGS)
## Alex Mandel mentioned that it would be helpful to have universities mirror OSGeo downloads, could possibly tie into existing MOUs
## Question of how much involvement spanish community may have in SIGTE MOU
# FOSS4G Update (Jeff)
## Registration over 700 mark. Net revenue projection ~$100k
## Various insurance lined up (Tyler). Lots of involvement at lower level coordination this year.
# AGM Planning
## Discussed what format to take. Consensus that local chapter reports are welcomed. Arnulf will moderate session.
# ACTION: Arnulf to engage local chapters for speaking at AGM
# Prep for board meeting in Denver
## ACTION: Review and edit: http://wiki.osgeo.org/wiki/Forward and http://wiki.osgeo.org/wiki/Face_to_Face_Meeting_Denver_2011
## ACTION: Tyler to update year-to-date stats on 2011 budget, financial report for AGM 
### Tyler brief update on cash situation: we have ~$40k in bank.. plus ~$100k from foss4g potentially... which gives us enough for a year �of budget
# MOTION: Tim motioned to approve graduation of MapFish project from incubation, as recommended by incubation committee. All were in favour.
# Code Sprint backup funding support
## Some concern of precedent setting, timing, required funding amount, "size" of event compared to others, how it fits with budget
## Some enthusiasm for supporting code sprints, lots of discussion. 
## MOTION: Arnulf motioned to guarantee up to $12,000 for the Island Code sprint organized by Michael Gerlek, several -0 votes and one -1 blocked the motion from passing. Motion not carried.
# Meeting adjorned after 1h20