National Common Intelligence Application

The National Common Intelligence Application (NCIA) is a database and communication software used by counter-terrorism/domestic extremism police. It replaces the National Special Branch Information System (NBSIS).
According to the UK Government:
:: The National Common Intelligence Application (NCIA) database has been created to replace forces' individual counter-terrorism databases. The NCIA is a national database and is administered centrally by the National Counter Terrorism Police Headquarters within the MPS. As this data is now on one database and is under the control of one police force, this ensures a consistent approach to the review, retention and disposal of this information.
==Apollo Programme==
Prior to the NCIA, NSBIS was used by Special Branch / Counter Terrorism units. This was software / database package which was installed in local instances in the units. As NSBIS could be customised, it lead to 'inconsistent and varied information-recording practices'. As national connectivity was deemed a key aspect of the 2012 National Policing Requirement,National Policing Requirement, Association of Chief Police Officers, 2012 (accessed via College of Policing). this was deemed a weakness, leading to replacement NCIA under the Apollo programme, which began as early as 2011 when a pilot programme took place in the South West Counter Terrorism Intelligence Unit.Programme Board Update: Project Brunel, South West Regional Collaboration Programme, 13 January 2011 (accessed 5 June 2020, accessed via DCPA.police.uk). In July 2015, UK police forces had 'been investing time and resources into ensuring that the data contained in their National Special Branch Intelligence Systems is suitable to transfer onto the National Common Intelligence Application'.
The purpose of the Apollo programme was given in 2015 as:Nicole Higgins, 2015/2016 Q2 Delivery Plan Update, National Police Chiefs' Council - Audit & Assurance Board, 5 October 2015 (accessed 2 June 2020).
:: Apollo supports the integration of our national intelligence model with other delivery projects and programmes including DRR, NDES, CT Police Operations Rooms and National Functions, as part of the activity being led by Cmdr [Keith] Surtees], as agreed at CTCC [NPCC'S Counter Terrorism Coordinating Committee] (22 September). Management of the dependencies between these projects and programmes is challenging.
and in 2016:Minutes of Meeting of Chief Constables' Council held on 20-21 April 2016, National Police Chiefs' Council, 27 April 2016 (accessed 1 June 2020).
:: to provide common intelligence applications and common intelligence rules across CT policing, which would enable police officers in London to share that intelligence with forces across the country.
It's role in linking up regional Special Branches was also noted in 2016:Francis Habgood, Item 15.2: Special Branch Review - report to October 2016 meeting of the National Police Chiefs' Council, Thames Valley Police, 26 September 2016 (accessed 26 August 2021).
:: the threat picture continues to evolve and the increasing demands across the [counter terrorism] landscape make it likely that greater collaboration will be needed to manage the changing threat picture. The need to ensure the link from local through regional to national delivery is clear and that it functions effectively. Special Branches are a crucial part of this increased collaboration. Further, there are a number of national change programmes underway to deliver enhanced capabilities and these will provide significant opportunities to deliver a more joined up and efficient service, for example the Apollo programme.
Apollo was initially funded by ACPO TAMIan Stainer, Enhancing Intelligence-Led Policing: Law Enforcement' Big Data Revolution', in Big Data Challenges: Society, Security, Innovation and Ethics, ed. Anno Bunnik, Anthony Cawley, Michael Mulqueen & Andrej Zwitter, Springer, 2016. It later came under the aegis of the NPCC's National Counter Terrorism Policing Headquarters (NCTPHQ, formerly ACPO TAM) and the 'Specialist Capabilities' programme,Undercover Research Group: review of minutes of National Police Chiefs' Council, May 2020. with the Metropolitan Police hosting it (albeit individuals were seconded from other forces).Revenue Monitoring Report 2017/2018: Report for Information - Level 1 meeting on 23 January 2018, Thames Valley Police, January 2018 (accessed 2 June 2020).
Police Scotland was the first force to go fully live with NCIA, by September 2015,Quarterly Performance Report Q2 2015/2016, Police Scotland, 2015 (accessed 10 June 2020). followed by the North West Counter Terrorism Unit in early 2016. However, in 2016 it was further delayed due to 'significant resourcing issues', with the final implementation date moving to July 2018.Nicole Higgins, NPCC 2016/17 Delivery Plan update - Q1, National Police Chiefs' Council, 4 July 2016 (accessed 2 June 2020).Nicole Higgins, NPCC 2016/17 Delivery Plan update - Q2, National Police Chiefs' Council, 13 October 2016 (accessed 26 August 2021). In January 2018, it continued to struggle with funding and resources issues.Nicole Higgins, Q3 NPCC 2017/18 Delivery Plan update, National Police Chiefs' Council, 14 January 2018 (accessed 2 June 2020).
In 2015, HM Inspectorate of Constabulary noted that it had been delayed by 2 years within the Metropolitan Police to address 'data cleansing'.Building the Picture: An inspection of police information management, HM Inspectorate of Constabulary, July 2015 (accessed 1 June 2020). and this continued to be a problem in April 2018, with completion of the roll-out in SO15 Counter Terrorism Command and MPS hosted national counter terrorism units not expected until March 2019.NPCC Delivery Plan 2018/19 Proposed Objectives, National Police Chiefs' Council, April 2018 (accessed 2 June 2020).
Integration was achieved in 2019 with one force noting:Sussex Police Force Management Statement 2019, Sussex Police, 2019 (accessed 26 August 2021)
::The Apollo Programme has now achieved the final integration of SO15 onto the National Common Intelligence Application (NCIA) which is recognised as a momentous milestone in our journey towards national capability. The inclusion of all regions on this common platform (National Secure Network (NSN)), allows CT colleagues across the country to work in partnership and to share intelligence to tackle the threat, risk and harm posed to the public by terrorism. Apollo has started what other change programmes in CT Policing will only continue to extend – our journey towards a ‘single network’ in which our processes are standardised, our systems uniform, and our access seamless.
Apollo played a wider role than just the creation of the NCIA. A summary from Sussex Police wrote in 2019:
::The creation of the National Data Management Centre (NDMC) is a project under the Apollo Programme, and is a key supporting function for the CT/DE [Counter-Terrorism/Domestic Extremism] Network. The focus is on ensuring data within the National Common Intelligence Application meets agreed national indexing standards, allowing the CT/DE Network to be more effective and efficient in the way in which we process intelligence, and allowing for confident decision making across the Network. 
The Senior Responsible Officer for the Apollo Programme were Chris Sims, Chief Constable of West Midlands Police until 2016 when he was succeeded by Dave Thompson, who had also replaced him as Chief Constable of West MidlandsExcellence in Policing Conference: 2018 Brochure, National Police Chiefs' Council, 2018 (accessed 26 August 2021).. Thompson oversaw Apollo until 2019.NPCC Leadership, National Police Chiefs' Council, 2021 (accessed 26 August 2021).)
==NCIA workings==
The NCIA:
:: 'will enable appropriately authorised individuals to be given access to view the whole picture of counter terrorism in the United Kingdom.
and 
:: 'will be supported by standard operating procedures and national standards of intelligence management. In this way, information will be entered and processed in a consistent manner and will no longer be varied according to the particular team of investigators which acquired it.
It will allow sharing of information to other areas of 'general policing activities', while protecting 'the highly sensitive information derived from counter-terrorism sources and the means by which any policing tactics secure information'.
A 2016 statement noted:Jeffery Lamprey, Witness statement, National Counter Terrorism Policing Headquarters / Metropolitan Police, 19 December 2016 (accessed 2 June 2020 via ucpi.org.uk).
:: Migration from local NSBIS instances onto the NCIA is scheduled to take place on a force-by-force (and a unit-by-unit) basis. The entire live NSBIS of a force or unit is transferred to the NCIA when the particular force or unit's migration occurs. 
Those employed or trained in relation to the use of NCIA are expected to have a knowledge of policing around both counter-terrorism and domestic extremism and take a specific course in the use and regulations around the NCIA.Undercover Research Group: survey of job notices relating to the NCIA, June 2020.
==Data review, retention and deletion==
In light of the Catt judgement over the wrongful storage of individual and personal protester information on the National Domestic Extremism DatabaseJudgement in Case of Catt v The United Kingdom, European Court of Human Rights, 24 January 2019.SInsight: Catt v UK – A peaceful activist’s victory over unwarranted police surveillance, Bindmans LLP, 19 February 2019 (accessed 10 June 2020). the issue of data review, retention and deletion on police databases has received considerable attention. In light of this, and earlier criticism of data retention policies made by both Operation Herne and HM Inspectorate of Constabulary (see under National Special Branch Intelligence System and Special Branch Registry) new RRD policies have implemented. According, to an 'Action Plan' provided to the European Committee of Ministers:Execution of Judgements of the European Court of Human Rights ACTION PLAN - Catt v the United Kingdom, UK Government, 24 October 2019.
:: A team of assessors determine whether a record is relevant and necessary and whether it is proportionate for the record to be added to the database, and their decisions are recorded. The NCIA database schedules a review for all records at either 6, 7 or 10 years depending on the category of the data. A user may also trigger a record for review at another date in time if considered necessary. The work of the assessor team in the MPS will be supported by a revised review, retention and disposal (RDD) policy in respect of the records held on the new NCIA database. 
==Notes==