Board Meeting 2011-10-05

Category:Board
Category:Board Meetings 2011
This board meeting is scheduled for the 5th of October 2011 at 17:00 UTC on IRC and follow up voting on Skype. 
== Agenda ==
* Review past minutes: Face to Face Meeting Denver 2011
* Action items from last meeting
* Appoint new secretary
* Board meetings
** Find a regular day and time for board meetings (can also be agreed via mail up front).
** Evaluate options for IRC or voice conf and provider, or go for a combination
* ED tasks transfer (link forthcoming)
* Provide guidance to the Conference Committee wrt FOSS4G Beijing and potentially conflicting regional events
** Results from the foss4g 2011 attendee survey (Batty to summarize - latest results sent to board list 10/5/2011)
** North American regional conference for 2012
** Discussion to fund Jeff for conference management
* Finances
** Status update
** Outsourcing options (get quotes?)
* Open session regarding the future style of the organization (mpg's 3 suggestions)
** Three roles needed (to be filled by 1 person, or more?)
*** Administrative tasks
*** Project work (SAC, code sprints, etc.)
*** ED / ambassador:
**** Outreach
**** Fundraising
***** Conferences
***** Sponsorships
***** Sponsoring Memberships?
***** Other suggestions
* MOUs
** appointment of an MOU Czar
** proposal for Geomatics Laboratory of Politecnico di Milano
* Review/adopt Code Sprint Guidelines
* please add items
== Minutes ==
* logistics
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-10-05.log
** Attending: Jo, Jeff, Daniel, Peter, mpg, Mark, Tyler, Frank (10:26)
** Regrets: Arnulf
** Absent: Tim
** Chair: Daniel
** Scribe: mpg
* [10:12] review of previous meeting's minutes
** daniel moves, jeff seconds -- passed
* [10:14] action items / TODOs from last mtg
** wiki page on CodeSprint policies (http://wiki.osgeo.org/wiki/Code_Sprint_Guidelines)
*** noted that last line needs to be removed
*** action punted to end of mtg
** make mission text same on all pages
*** TODO: pmbatty (w/ Frank in loop)
** draft RCMRD MOU
** TODO: Jeff and Tim
** motion to appoint mpg as secretary
*** Daniel moves, Peter seconds -- passed
* [10:32] new time for mtgs?
** agreed to Thursday of the second week of the month at 17:00 UTC
* [10:38] format for future mtgs (IRC/skype/other?)
** pmbatty to look into conference call options, others to email him with other ideas
** for now, stay with IRC
* [10:46] transfer of ED tasks
** Tyler has a list going (on google docs)
** we're making slow progress
** board members encouraged to grab items
* [10:53] "provide guidance to conf committee"
** Peter sent out survey results, w/ summary
** [10:58] mtg extended 30 mins
** discussion about dilution relative to Beijing event, 50/50 deal with GITA, ...
** no closure -- fundamental questions about who/what we are and want to be
** we will move beijing-specific items to list; larger topic to be addressed next meeting
* suggestion we allocate 2 hrs for next mtg
* [11:36] Frank moves to close, mpg seconds, motion passes
=== Action Summary ===
# mpg: remove last line from codesprint guidelines [done]
# Peter: make mission text same on all pages
# Jeff/Tim: draft RCMRD MOU
# Peter: look into conf call options
# All: review Tyler's task list and volunteer for something
==== Motions ====
# approval of previous meeting's minutes (m/ Daniel, 2/ Jeff, all +1)
# appoint mpg as secretary (m/ Daniel, 2/ Peter, all +1)
# close meeting (m/ Frank, 2/ mpg, all +1)
Update: Motions approved by email vote with +1 from all board members in the days following the meeting (see http://lists.osgeo.org/pipermail/board/2011-October/009026.html)