Board Meeting 2008 01 11

This board meeting has been scheduled for the 11th of January 2008 at 16:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.
Communication will use the new Conference Call facilities.
== Agenda ==
* Appoint meeting secretary
* Review and approve Thirty First Board Meeting minutes.
* Review who needs to be an officer of the foundation (bylaws - see ARTICLE V Officers)
* FOSS4G 2008 contracting and budget status review.
** Apologies from PR for non-attendance performance
** Getting current budget from '08 this week
** Getting info from Tyler on 5013c issue WRT contract
** Getting sponsorship update from Gavin this week
* Approve hosting the Fusion project on OSGeo infrastructure (already approved by SAC). 
* Consider streamlining non-OSGeo project hosting procedure.
* Discuss feasibility of the quite speculative Data Project Incubation idea (JoW)
* Review and hopefully approve GeoTools/OSGeo contributors agreement, see draft and info page (cholmes)
* Review Conflict Of Interest Policy (Tyler)
* Review SPD Prioritization proposal for highlighting sponsors and contributors (deferred to next meeting pending discussion on discuss list).
== Minutes ==
* See IRC log at: http://logs.qgis.org/osgeo/%23osgeo.2008-01-11.log (start near 07:00 and ended at 08:00)
# Meeting started 16:07 UTC, met on conference call and in IRC
## Appoint meeting secretary: Frank chaired the meeting, Tyler scribed
## Roll call: Attending: Frank, Tyler, Markus, Arnulf, Chris, Jeroen, Jo
## Absent: Dave, Paul, Bob
# Review and approve Thirty First Board Meeting minutes.
## Frank motioned to adopt, Arnulf seconds, all were in favour.
# Review who needs to be an officer of the foundation (bylaws - see ARTICLE V Officers)
## Discussed who/what and what officers do
## TODO: Frank to follow up with Foundations mailing to discuss officers
# FOSS4G 2008 contracting and budget status review
## Apologies from PR for non-attendance performance
## Getting current budget from '08 this week
## Getting info from Tyler on 5013c issue WRT contract
## Getting sponsorship update from Gavin this week
## Finance committee to recommend budget when ready
# Approve hosting the Fusion project on OSGeo infrastructure (already approved by SAC). 
## SAC has agreed to support it, now recommending it to the board for approval
## Arnulf explained background of the current SAC process
## MOTION: To approve the SAC proposal to host the Fusion project Frank moved, Arnulf seconded... all were in favour
# Consider streamlining non-OSGeo project hosting procedure.
## There was some discussion about this on the board list (Subject Motion regarding Systems Support...)
## Various ideas discussed. Suggest to give SAC more freedom to approve if there isn't any question from them about potential 'political' issues. 
## Considering email voting system from board to give final word.
## MOTION: SAC will continue to refer the approvals to the Board via email, and will be accepted if answered by an email response of at least 5 votes of +1 from board members, Frank moved, Chris seconded, all were in favour
# Discuss feasibility of the quite speculative Data Project Incubation idea (JoW)
## Jo has presented the idea in a wiki page about taking the software incubation process and applying it to starting and approving Data focused projects
## Markus mentioned the OSGeo North Carolina education data set which could be a candidate to try the procedure of data incubation, and is already regularly maintained (i.e. not just a forming project)
## GeoData committee could handle the process, instead of incubation committee. It was suggested that licensing perspective would need to be ironed out by geodata committee too.
## Very positive generally supportive discussion
## Data volumes and working closely with Telascience.org would be needed as geodata projects have potential much large files issues than the software projects.
## Frank describing that many data projects wouldn't necessarily need full PSC-style management and Chris explained how there could be several levels of geodata projects.. similar to the simple SAC "hosting-only" projects vs incubating projects, etc.
## TODO: Jo will follow up with Geodata list for further discussion
# Review and hopefully approve GeoTools/OSGeo contributors agreement, see info page (cholmes)
## Chris provided some background of this process.
## Question about if governing jurisdiction (California) is important or not.
## This is first time that Geotools PSC and OSGeo legal council have a final agreement together. Substantial legal time spent on this review.
## MOTION: To adopt this contributors agreement as an official template for OSGeo projects to choose from., Chris moved, Arnulf seconded, all were in joyous favour at wrapping up this longstanding work.
## Any projects may choose to use this contributor agreement, and OSGeo officers can sign it on OSGeo's behalf.
## Official copy hosted at http://download.osgeo.org/osgeo/legal/ (GeoToolsAssignmentToOsgeo.*)
# Review Conflict of Interest Policy (Tyler)
## Agreed that it should apply more broadly than just staff, but also to Board, and that the final version will reflect this.
## MOTION: To adopt this as OSGeo's Conflict of Interest Policy, with above change, Frank moved, Chris seconded, all were in favour.
## TODO: Tyler will make changes as discussed and recirculate
# Review SPD Prioritization proposal for highlighting sponsors and contributors (deferred to next meeting pending discussion on discuss list).
## Frank deferred to next meeting
=== Other Items ===
# Legal Support
## Jeroen wondering how previous email discussion ended. There was general consensus in the thread, wondering if a concluding email may help to close/clarify the discussion.
# deegree Incubation Application
## Frank mentioned that deegree has applied.
=== Next Meeting date ===
* Friday, February 1st ( 3 weeks )
* Chris moved to close meeting, Arnulf second, all in favour
Category: Board