Board Meeting 2012-09-13

Category:Board
Category:Board Meetings 2012
This board meeting is scheduled for the 13th of September 2012 at 12:00 UTC on IRC and follow up voting on Skype or by email. 
== Agenda ==
* roll call
** appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes: Board Meeting 2012-08-20
* Action items from last and previous meetings
** ...
* New business
** Scheduling this year's Sol Katz Award and OSGeo Annual General Meeting
** OGC membership process update (ref)
** Discuss draft of OSGeo Advocate Expenses Guidelines
** Appoint Board rep for the FOSS4G-NA 2013 LOC and Executive Committee
** Discuss mirroring of OSGeo sites, like GRASS GIS does [proposed by Anne]
** Finances: IRS (internal revenue service) update
** please add items
* Confirm next meeting time and date Board Meeting 2012-xx-xx
== Minutes ==
* logistics
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2012-09-13.log
** Attending: FrankW, jmckenna, dmorissette, aghisla , jachym, and CameronShorter
** Absent/missing: pmbatty, mlucas, mpg
** Chair: FrankW
** Secretary: dmorissette
* Previous meeting minutes:
** MOTION: Daniel moves to adopt the minutes of the Board Meeting 2012-08-20 after adding mention that all votes have been confirmed by email (aghisla/2, all +1)
* New business
** Scheduling this year's Sol Katz Award and OSGeo Annual General Meeting
*** Long discussion, also including the question of AGM and face to face board meeting
*** defer discussion/decision on AGM and F2F to mailing list (we've also come back to this at the end of the meeting, see further below)
*** defer decision on Sol Katz to Sol Katz committee
** OGC membership process update
*** Update on discussions, the designation process is documented at http://wiki.osgeo.org/wiki/OSGeo_signs_Memorandum_of_Understanding_with_OGC#Designated_OSGeo_Members
*** MOTION: Frank moves to accept the OGC slot selection process as detailed (briefly!) in http://wiki.osgeo.org/wiki/OSGeo_signs_Memorandum_of_Understanding_with_OGC#Designated_OSGeo_Members (Frank/1, Cameron/2, all +1)
** Discuss draft of OSGeo Advocate Expenses Guidelines
*** Point of information, guidelines are at: http://wiki.osgeo.org/wiki/OSGeo_Advocate#Expenses
*** No action required by board
** Appoint Board rep for the FOSS4G-NA 2013 LOC and Executive Committee
*** MOTION: Frank motions to appoint jmckenna as OSGeo Board rep for the FOSS4GNA 2013 conference (Frank/1, dmorissette/2, all +1)
** Discuss mirroring of OSGeo sites, like GRASS GIS does [proposed by Anne]
*** Seems that some countries would block OSGeo sites and mirroring could help address that. 
*** ACTION: aghisla to report issue with more details to SAC
** Finances: IRS update 
*** Daniel is in touch with the attorney that worked with Tyler on our application a few years ago. More details to come in coming weeks after his appointment with the attorney.
** Back on AGM, Sol Katz and F2F (since we have a few minutes left):
*** Intergeo sounds like a good option (http://www.intergeo.de/en/index.html)
*** The date may be a bit short (October 9 to 11 is less than a month from now)
*** ACTION: jmckenna and jachym to check with their contacts on feasibility of AGM, Sol Katz and F2F at/around Intergeo
* Next Meeting:
** Discussion about best time slot... sounds like rotation is still best
** MOTION: FrankW moves that we try rotating amoung the three suggested slots (12.00, 20.00 and 3.00 UTC) for a while and see how that goes. (Frank/1, all +1)
** Next meeting: October 11, at 3.00 UTC.
==== Assigned Tasks ====
# aghisla to report issue of OSGeo sites being blocked by some countries to SAC
# dmorissette to report on IRS discussions with attorney
# jmckenna and jachym to check with their contacts on feasibility of AGM, Sol Katz and F2F at/around Intergeo
==== Motions ====
# Motion to adopt minutes of 2012-08-20 meeting (dmorissette/1, aghisla/2, all +1)
# Motion to accept the OGC slot selection process as detailed at http://wiki.osgeo.org/wiki/OSGeo_signs_Memorandum_of_Understanding_with_OGC (Frank/1, Cameron/2, all +1)
# Motion to appoint jmckenna as OSGeo Board rep for the FOSS4GNA 2013 conference (Frank/1, dmorissette/2, all +1)
# Motion that we try rotating board meeting times amoung the three suggested slots (12.00, 20.00 and 3.00 UTC) for a while and see how that goes. (Frank/1, all +1)
All the motions were officially voted on by email and approved (http://lists.osgeo.org/pipermail/board/2012-September/010228.html)
* An inter-meeting motion was passed on board-priv authorizing Cameron Shorter to send a letter of support for an NSF proposal by Phlilip Davis of Del Mar College.
==== Notes ====
...
== Supporting Material ==
=== OGC ===
From some mail from Mark Reichardt:
Yes, we should be able to address this request. Per the Memorandum of
Understanding signed between OGC and OSGEO, we can issue up to six one year
OGC Individual Memberships on a complimentary basis to OSGEO members. There
are only three conditions that need to be met here, and only one of them is
your responsibility.
1. OSGEO must approve the nomination of an OSGEO member to receive an OGC
Individual membership (Arnulf has essentially confirmed his support per his
email below)
2. There can be no more than six complementary Individual memberships
related to the OGC / OSGEO at any one time (I believe we have slots
available -- I'll confirm this today)
3. You meet the conditions of the OGC Individual membership as described on
our website. Please visit:
	
http://www.opengeospatial.org/ogc/join/level/individual
			http://www.opengeospatial.org/ogc/join/application 
If you have any questions after reviewing this material, please contact me
directly. Otherwise, please fill out the application, and send it to our
Wayland office. Make a note on the application that your "Individual
Membership in the OGC is complimentary per the OGC/OSGEO MOU"