Board Meeting 2007 02 02

The 24rd board meeting has been tentatively scheduled for the 2nd of February at 16:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.
Communication will use the new Conference Call facilities.
== Agenda ==
* Appoint meeting secretary
* Review and approve Twenty Third Board Meeting minutes
* Consider motion to form New Mexico USA local chapter of OSGeo (letter).
* Consider motion to form Italian chapter of OSGeo (request & hot discussions).
* Review financial report.
* Discuss plans for board elections.
* Discuss plans for additional charter membership. 
* Discuss plans for corporate bylaws.
== Minutes ==
These are the minutes of the 24th meeting of the OSGeo Board of Directors held February 2nd, 2007, 08h00 PST.
* Board members present: Frank Warmerdam, Jo Walsh, Markus Neteler, Arnulf Christl, Mark Lucas
* Others present: Tyler Mitchell, 
* Appoint meeting secretary
** Tyler doing up minute notes
-----
* Review and approve Twenty Third Board Meeting minutes
** No issues. Frank moves to adopt, Jo seconds, all in favour, passed.
-----
* Consider motion to form New Mexico USA local chapter of OSGeo (letter).
** Lots of discussion around purpose of local chapter and that local chapter could provide some of infrastructure needs they mention in their application
** Discussion of how to proceed with approving local chapters
** To provide feedback to NM application group, request for them to do the following:
*** advertise on discuss list
*** move application/info to wiki
*** as per http://www.osgeo.org/content/chapters/guidelines.html
** Motion defer to next meeting
** Tyler to follow up with NM group to further discuss
** Board is generally supportive of the idea, just wants to clarify a few points and get the idea out in the open
-----
* Consider motion to form Italian chapter of OSGeo (request & hot discussions).
** Discussion included some questions from arnulf, in particular whether this chapter wants to have companies as members and how this relates to OSGeo's official position on corporate members.
** Markus brings up points of confusion in Italian discussions, as many people are involved and there are many opinions:
*** GFOSS.it is being turned into a legal 'association'
*** In 1-2 weeks there is a GFOSS meeting in Palermo to discuss and start this process for starting a chapter
** Markus recommends defering decision on local Italian Chapter until after GFOSS changes have settled.
** Consensus to defer to future meetings
-----
* Review financial report.
** General discussion around report, compiled by Tyler
** Gary not available for discussion or comment, need to finalise the report when he has had a chance to review it
** Discussion focused on how much detail, i.e. down to bank statement level, to be posting publicly. Deferring to Gary for future discussion.
** Venka had a correction to report: $1000 donation was sent to GIS-IDEAS 2006 conference not MapAsia
-----
* Discuss plans for board elections.
** Question about board election procedures and timing, should they be in bylaws/charter, questions about how other foundation models
** No specific plan for how to hold the elections, etc has been proposed. Frank is preparing one that can then be debated more broadly.
** Discussing whether election process and timing should be part of bylaws. No clear answer.
** TODO: Frank draft up potential processes for elections, etc. of board and charter members
** TODO: Jo review how these could be handled with bylaws
** Then open up discussion broadly to membership for guidance
** Jo notes that FOSS Foundations meeting will discuss these topics
-----
* Discuss plans for additional charter membership. 
** Discussed above
-----
* Discuss plans for corporate bylaws.
** Discussed above
----- 
* New business
** Arnulfs wonders what we are doing about OSGeo's first birthday
*** TODO: tyler to do up year in review/success story for birthday present to osgeo based on Review OSGeo 2006
** Jo brought up questions about a Postgresql meeting, and their interest in OSGeo representations. Jo forwarding link to group.
** Frank brought up question for potentially sponsoring some media to come to FOSS4G event, 
*** In particular someone well know like Adena. Including some funding to help.
*** Mark suggests to focus on new or very large media splashes .. what we might not have received otherwise
*** Some discussion about having a foundation-level media sponsor
*** TODO: frank to bring up media funding discussion with viscom
** OSSIM project is interested in moving to OSGeo infrastructure
** Discussion of systems help process...
*** Shawn no longer full time for osgeo tasks.. only 10%, 
*** Funnel tickets through Trac and assign to SAC
*** SAC has workflow questions/issues to still hammer out
-----
* Mark makes motion to close meeting, Jo seconds, all were in favour, meeting adjorned 08h55 PST.
Category: Board