Board Meeting 2016-12-15

This board meeting is scheduled for the 15th of December 2016 at through IRC and follow up voting on Loomio. 
== Agenda ==
=== Current items ===
* roll call
* appoint meeting chair, meeting scribe/secretary
* Approve last meeting minutes
* Formal mandate requested from the marketing committee 
* Approve Dar es Salaam to host FOSS4G 2018 , Related wiki page with more information
* Update on budget requests, the current status is here: OSGeo_Budget_2017
* Approve next release of funds to FOSS4G2017 ($50K USD)
* Face2face meeting 2017
* Add agenda items
== Minutes ==
* Attending: Venka, Vasile, Helena, Anita, Maria, Angelos, Sanghee, Jody
* Presiding: Anita
* Scribing: Sanghee
* Approval of previous board meeting minutes on 2016-11-25
* Discussion about mandate and budget request from marketing committee. This request was divided into 2 itmes, mandate request and budget request. 
* Approval of grant mandate to marketing committee. 
* Approval of Dar es Salaam to host FOSS4G 2018
* Discussion about budget planning 
* Anita will contact PSCs and Venka contact remaining committees for the budget requests
* Decision on planning to have a F2F meeting on budget planning 
* Decided to discuss next release of funds to FOSS4G 2017 team ($50K USD) with formal request from FOSS4G 2017 Boston team. 
* Will discuss F2F meeting dates through mail 
* Next Board Meeting was scheduled for 2017-01-05 14:00UTC
=== Tabled for email/loomio discussion ===
* Schedule budget planning on-line F2F meeting dates
* Approval of next release of funds(USD 50K) to FOSS4G 2017 Boston team
* Schedule 2017 board F2F meeting dates
=== Action Items ===
* Contact PSCs(Anita) and remaining committees(Venka) for the budget requests
* Schedule Hangout meeting (before end of December) for discussing about budget planning 
=== Motions ===
Motion 	+1 	0 	-1	Abstain	Passed 	Notes
MOT1: Approve the last board meeting minutes on 2016-11-25 	Helena, Anita, Venka, Sanghee, Angelos, Jody, Vasile, 	 	 	Michael	https://www.loomio.org/d/BeTwPuQb/approve-board-meeting-minutes-2016-11-25- 	https://wiki.osgeo.org/wiki/Board_Meeting_2016-11-25
MOT2: Grant mandate to Marketing Committee 	Helena, Jody, Angelos, Anita, Venka, Sanghee, Vasile, Michael 	 	 	 	https://www.loomio.org/d/5Qo3kBUD/mandate-request-marketing-committee 	The committee now seeks a mandate and executive responsibility for: 1) establishing and executing a medium term marketing strategy geared at growing our community with new users, as determined in the marketing strategy for OSGeo-outreach, by means of; A - a new website and logo design (2017) B - a clean up/new marketing collateral (2017) C - ongoing support for events e.g. downloadable marketing collateral, event formats etc (ongoing) via the website
MOT3: Approve Dar es Salaam to host FOSS4G 2018 	Helena, Anita, Sanghee, Venka, Vasile, Angelos, Michael 	Jody, Maria	 	 	https://www.loomio.org/d/3XJy9I6D/approve-dar-es-salaam-to-host-foss4g-2018 Passed 	
MOT4: Plan a F2F budget discussion before our next board meeting in Jan, preferably before end of 2016	Maria, Venka, Jody, Helena, Anita, Sanghee, Angelos, Michael, Vasile	 	 	 	https://www.loomio.org/d/325cd60m/planning-a-f2f-meeting-for-budget-discussion Passed	
MOT5: Next board meeting on Jan 5th, 2017 	Jody, Vasile, Venka, Sanghee, Maria, Angelos 	 	 	 	https://www.loomio.org/d/xDy1KpfL/next-board-meeting 	
Motions here are to be confirmed by email for public record.
See email thread on the Board list.
=== Full, raw minutes notes ===
* IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2016-12-15.log
Category:Board
Category:Board Meetings 2016