FOSS4G 2017 Booth

Placeholder for organizing the OSGeo Booth at FOSS4G 2017 Boston, similar to previous years: FOSS4G2016 Bonn, FOSS4G2015_OSGeo_Booth Seoul, FOSS4G2014 OSGeo Booth Portland.
Event Contacts: TBD
== Event contact ==
Marc Vloemans
Guido Stein
== Floor Plan ==
As always on FOSS4G OSGeo has a booth
Booth location to be determined
* Looking to pool area with neighbours (LocationTech etc...) to create a good hangout area
* plan to be added
e.g. see http://2016.foss4g.org/files/foss4g/media/videos/FOSS4G-Exhibition-Plan_v3.jpg
e.g. Wall facing the stairs for screen/banner
Corner: flyer-console
== Booth Structure ==
* Depending on actual location of sockets
== Booth Size ==
X m x X m
== Booth Volunteers ==
Individuals:
* Marc Vloemans
* Helena Mitasova
* Anna Petrasova
* Vaclav Petras
* Jody Garnett
* Maria Brovelli
* Dan "Ducky" Little
* add name here
We invite local chapters, osgeo projects, geoforall labs and OSGeo partners to volunteer for a time slot and promote their activities:
* NCState GeoForAll Lab - Vaclav Petras
* GeoServer Project
* GeoMoose Project (Ducky)
* add project here
== Schedule ==
WTC Boston
Day 	Hours 	
Wednesday August 15	00:00-00:00	possible setup.
Thursday August 16 	00:00-00:00	Regular hours, sessions running, happy hour etc.
Friday August 17 	00:00-00:00	Regular hours, sessions running, happy hour etc.
 	17:30-18:00	Move out
conference program: http://2017.foss4g.org/
== Signup Schedule ==
Day 	Hours 	What 	Booth Team (2-3/slot) 	Special activity
Wednesday August 16	8:30-8:45 	Move in / Set up	Marc 	Tangible Landscape setup (7:30; Anna, Vaclav, Payam)
Wednesday August 16	12:00-1:00 	Lunch Break 	Jody, Helena, Vaclav 	
Wednesday August 16	15:30-16:00	Afternoon Break 	Helena, Maria 	
Wednesday August 16	17:30-18:30	Ice Breaker 	Helena, Vaclav 	
Thursday August 17 	12:00-1:00 	Lunch Break 	Helena, Torben, Jody, Andrea, Kevin	GeoServer Team "Office Hours" followed by BOF
Thursday August 17 	15:30-16:00	Afternoon Break 	Helena, Dan "Ducky" Little 	Tangible Landscape teardown (Anna, Vaclav, Payam)
Friday August 18 	11:30-12:30	Lunch Break 	Anton Bakker, Antonio Cercillo 	
Friday August 18 	16:00-16:30	Move out 	Add yourself 	
== Equipment ==
Possible needs (revise based on exhibitor pack from conference):
 
* Poster?
* Flyer console (to be bought)
* laptops/monitors?
* 1 high table? drape? 2 stools/chairs? banner, cloth banner ceiling
* screen? wired internet?
* GeoForAll: Tangible Landscape if space allows?
* Please note: per july 2017 a new logo design and collateral update is under way
Printings:
* Stickers to be printed 
* OSGoo Flyer(s) to be printed
* Banners to be printed locally:
** Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
** Suggest both: OSGeo_popup and OSGeo_popup2
** Ask printer/see on printer-site, whether the PDF of SVG format is needed. Silk finish or silk matt finish for readability (light glare during exhibitions is high)
* Brochure:
** Old: OSGeo_Brochure_2010_PRINT_A4_spread.pdf (this is single A4 back and front)
** Current: Tri-folded handout, minimal branding
** New brochure to be printed locally - pending rebranding
** I suggest minimum paperweight of 100 gram paper, silk or silk matt finished. Ask printer to fold, preferably not do so yourself (bothersome and never a crips bend). Usually I count max 100 brochures per exhibition day on average. Now, 300 will do I expect.
* Table runner
** Old: http://svn.osgeo.org/osgeo/marketing/exhibitionpack/
** If printer is able to print on cloth, you could order: OSGeo_tablerunner to be designed
** Please check with printer if PDF or SVG file format required
* CD Live disk/stick (latest version?)
** http://svn.osgeo.org/osgeo/marketing/disk/
** Per FOSS4G 2016 this was 10.0 version, we now have 10.5
** Stick minumum memory: ?
** Logo to be printed on it.
** Amount: ?? (50% self-starting)
* Geo4all labs materials? 
** Ask labs to provide flyers highlighting education and research programs
** Where to send them and how many? Volunteer for a booth timeslot and bring your own.
* Project information sheets
** Work with rebranding templates and OSGeo Live for contents
** Where to send them and how many? Volunteer for a booth timeslot and bring your own.
== Booth Presentations & Activities==
Booth activities
* not much space for presentations, perhaps rent a screen?
* nobody has rented a screen, assume personal laptops
* Tangible Landscape (if possible)
Booth communication:
* marketplace/message board (post-its and Header-sticker)
=== Booth Self-Running Presentations ===
Review in case of updates or additions
* place visible links to slides or videos here
* OSGeo Live overview presentation
* Beta website: []
* website: []
== Other Considerations ==
* Good reading: Running Conference Booths
* Operate OSGeo Booth
== OSGeo Meetings and Events ==
The following events are not directly taking place at the booth, but require coordinated OSGeo participation.
=== Monday 8/14 ===
Face_to_Face_Meeting_Boston_2017
* time: 18:00 
* venue: Pending (meeting room on conference site)
* contact: Helena Mitasova (confirmed)
=== Tuesday 8/15 ===
B2B Session:
* time: 17:00
* venue:
* contact: Maria Antonia Brovelli
* Maria attending as our representative to discuss our goals, celebrate partners and sponsors
Harpoon Brewery:
* While we can accept any opportunity to speak, we are focusing on the icebreaker on Wednesday
MIT Academic Reception
* time: 17:00
=== Wednesday 8/16 ===
Icebreaker - Wednesday August 16th (Maria)
* time: 18:00
* venue: Conference Venue
* contact: Maria
* original: "Sponsor Networking Event: Networking event with OSGeo Board of Directors and other invited guests following annual OSGeo International Conference"
=== Thursday 8/17 ===
OSGeo Breakfast Meeting - Thursday August 17th (Maria)
* time: 7:00 proposed
* venue: TBD (breakfast meeting)
* contact: Maria
* A chance for sponsors and OSGeo leadership (Board of Directors) to chat.
* A breakfast, a chance to connect, listen and organize with sponsors.
* original: "Sponsor Information Exchange Event: with Board of Directors following annual OSGeo International Conference
Gala
* time: 19:00
* venue: new england aquarium
* no special participation identified
=== Friday 8/18 ===
Annual General Meeting 2017
* Friday: City View 1, seats 350 people, 90 min time block.
* Contact: Helena Mitasova
=== Saturday 8/19 ===
Code Sprint
* venue: code sprint
* contact: Regina Obe
Website Training
* venue: code sprint
* contact: Jeffrey Johnson
Category: FOSS4G2017
Category: FOSS4G
Category: Marketing