Board Meeting 2020-03-30

This board meeting is scheduled Monday 30 March 2020 at 16:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.
== Agenda ==
=== Current items ===
# roll call
#* appoint meeting chair, meeting scribe/secretary
# Review and approve past minutes
#* Board_Meeting_2020-02-24
# Potential COVID-19 affects on OSGeo activities and events.
## FOSS4G 2020 Calgary
## Athen's OSGeo Codesprint
## FOSS4G Europe 2020
## FOSS4G Oceania
## ...
# ISO/TC 211 liaison 
# Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget 
# Request from Maria Brovelli regarding UN Open GIs initiative
# December sprint application from Bolsena code sprint
# Boundless infrastructure transition: transfer of domains, blog, build, and repo
# GeoChiapas project and TPrize Challenge
# Spider - open Spatial data Infrastructure Education Network 
# Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
# Pista ng Mapa 2020 sponsorship request 
## They postproned their event, so no action needed here for now
# QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship cancelation
## No feedback from Lene on my emails yet
# Add more agenda items here...
== Minutes ==
* Presiding: Till
* Scribing: Astrid
* Attending: Till, Astrid, Tom, Michael, Angelos, Victoria, Codrina, Helena, Vicky 
* Guests: Jon Neufeld, Bradley Ashley, Steven Feldman, Peteris Bruns, Malena Libman, Vasile
=== Review and approve past minutes ===
* Board_Meeting_2020-02-24
* moved it to loomio
=== Potential COVID-19 affects on OSGeo activities and events ===
==== FOSS4G 2020 Calgary ====
* Report from Jon Neufeld about the situation in Canada
* Question: Will people/sponsors come to the conference, will people travel in August 2019?
* If the government will prohibit events and we cancel now it it will be cheaper (+-20.000 Canadian Dollars) for us to cancel the event, if we cancel it later it could be +- 250.000 Canadian Dollars
* Some money has already been spent. Maybe it can used for a later event
* LOC has to be asked to be part of the the team on a later event
* Questions: 
** What is the opinion of the board?
** Can we postpone it to 2021? Or even 2022?
** It could depend on whether Argentina can postpone it to 2022
** What are the losses that we have when the event is canceled soon? (june 24 Deadline for another payment) 
** April 24th change in the costs 
* Options:
** Move Calgary to 2021, move Buenos Aires to 2022
** Move Calgary to 2022, keep Buenos Aires to 2021
** Cancel Calgary now(ish), go ahead with Buenos Aires 2021
* Possibilities should be discussed in the teams
** Next meeting should be in two weeks: 13. April UTC 16 Board_Meeting_2020-04-13 next meeting with FOSS4G as the the only topic to be discussed (Team Calgary and Argentina will join the meeting and provide the numbers)
==== OSGeo Community Sprint 2020 ====
* Report from Angelos
* https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2020
* It could be less problem to postpone the event - either to end of 2020 or Beginning of 2021
* Postponing would be the better option to keep the sponsors
* Suggestion to make a COVID-19 Online Community Sprint
* Decision: Cancel the Sprint in May and postpone it - Angelos will send a mail
* Communicate that Athens in May is postponed and to stay tuned for future news (November 2020, or later), depending on status
* ATION ITEM Angelos Mail to TOSPrint list and discussion list
* ACTION ITEM Angelos contact municipality to find a new date
==== FOSS4G Europe 2020 ====
* Report from Peteris (Chair)
* Waiting on decisions till end of April (Decision from municipality will be made in the middle of April)
* Not much money is spend yet, only few registered people, contact to sponsors but no invoices, few submissions
* We could postpone it to 2021
* Autumn was discussed in the LOC and is not an option
* Team tries to run it this year if possible, still optimistic in the team
==== FOSS4G Oceania ====
* Suva, Fiji, 17-20 November 2020
* Still time to decide whether to cancel
* Steven Feldman will reach out to the team
==== Other impacts of COVID-19 to OSGeo ====
* Potentially review our budget
* No traveling, canceled community sprints
* Review the budget at the next meeting at April 13th
* Can we support the community in order to connect people? 
* Ideas
** Online discussions?
** Unconference
** Mentorships
** Open Space with other OSGeo people
** Townhall idea
** With proposals about how to keep the OSGeo idea active in this times
** Create a Wiki-page: what is the community doing for Covid - please tell us what you are doing? 
*** Category: Online BoFs Wiki page ACTION ITEM Codrina, Angelos
* Open invite letter from the board - ACTION ITEM Codrina
* Timeframe: difficult to define a date for the global community - maybe we the communities in the timezones can find a timeframe
* We will use: https://meet.jit.si/Osgeo and irc
=== ISO/TC 211 liaison === 
* 
* Liaison will last 2 years
* We have to fill a form
* https://www.iso.org/sites/directives/current/part1/index.xhtml#_idTextAnchor093
* Define a contact person for ISO: suggestion that everyone from the board could be contact person (ACTION ITEM Victoria will as whether that is possible)
* Motion 1: Motion to sign the liaison with ISO/TC 211
* Motion 1: Second Codrina
* ACTION ITEM Tom: put the motion on Loomio
** https://www.loomio.org/d/nOJPlqb9/osgeo-liaison-with-iso-tc211
** https://git.osgeo.org/gitea/osgeo/todo/issues/68
=== Approve Bolsena code sprint budget of 2000$ from the Events and Code Sprints 2020 budget === 
* 
* Ask if the code sprint will take place.
* Budget is already approved.
* ACTION ITEM Astrid will write the e-mail to Jody
=== Request from Maria Brovelli regarding UN Open GIs initiative === 
* Make a motion on loomio (ACTION ITEM Angelos)
=== Boundless infrastructure transition === 
* transfer of domains
* blog
* build
* repo
* SAC Team is involved in the discussion and tasks
* ACTION ITEM Astrid will write the e-mail to Jody
=== GeoChiapas project and TPrize Challenge === 
* Mail GeoChiapas project and TPrize Challenge 
* Board agrees in the meeting that Vicky can represent the board here
=== Spider - open Spatial data Infrastructure Education Network === 
* 
* Anyone from the OSGeo Community could act as advisory person
* ACTION Item Till: will contact Jan Schulze Althoff, encourage him to contact geo4all for further support and think about a establishing a GeoLab (/done)
=== FOSS4G 2016 about potential surplus===
* Email from Jochen Topf, Treasurer of FOSSGIS on potential rest surplus from the 2016 event
* Suggestion to vote on loomio
* ACTION ITEM Till: mail about it and the loomio vote
=== Pista ng Mapa 2020 sponsorship request=== 
* 
* They postponed their event, so no action needed here for now
* ACTION ITEM mail: Astrid, Angelos
=== QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship === 
* Event is canceled
* cancelation
* ACTION ITEM mail to Lene: Astrid, Angelos
== Next Meeting April 13 16 UTC ==
* Board_Meeting_2020-04-13
== Actions ==
* Move action items to todo action list
* https://git.osgeo.org/gitea/osgeo/todo/issues/
* Action Item Angelos
* ISO Liaison https://git.osgeo.org/gitea/osgeo/todo/issues/68
== IRC Log ==
* no irc log as video meeting
Category:Board
Category:Board Meetings 2020