Board Meeting 2012-08-09

Category:Board
Category:Board Meetings 2012
This board meeting is scheduled for the 9th of August 2012 at 17:00 UTC on IRC and follow up voting on Skype or by email. 
== Agenda ==
* Review past minutes: Board Meeting 2012-07-12
* Appoint secretary
* Action items from last and previous meetings
*# Ongoing: Arnulf to set up, schedule and run 2012 elections
*# Peter Batty and Jo Cook to work on getting FOSS4G 2011 material online - discussions under way, need to get some (small) volunteer effort to pull things together
*# mpg to do inventory of committees and local chapters (carried over from previous meeting)
*#* Clean out and update Charter Membership (carried over from previous meeting again)
*# Jo report from the ELOgeo importation process
*# Daniel to resolve 'c3 vs. 'c6 issue
*# Daniel to decide what to do about QuickBooks issue
*# September (new board): Decide on location for AGM, Sol Katz, F2F board meeting
* Finances:
** See: https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dG5zYnVmSnJRWk5yTExDYmtpTTFSNXc
** Review/discuss budget/finances YTD info as of 2012-07-31
** Motion to approve new revised budget as of 2012-08-07 ?
* Continue dialog on how to associate with Eclipse (see board list mail from Jo)
* PDX-OSGeo local chapter formal recognition, some notes on what has been done
* Finalize confirmation of board voting procedure - left over from a couple years ago - Frank to summarize.
* Clarify that the rights granted to code contributors who signed the GeoTools Copyright Assignment. Specifically, does it include the right to distribute their own work under a different OSI approved license?
** Related: Dual License Request (withdrawn) - proposal to dual-license as per GeoTools Code Contribution Agreement and OSGeo by-laws
** Related: Apache Software Grant recommended on sis-dev
* How to deal with alleged impartiality and favoritism of OSGeo, see mail threads around "Asking permission for re-licensing..." and follow-ups
** Identifying when a committee has been put in situation of Judge and Party (see the geotools-admin thread)
** Identifying when a committee or process is considered biased osgeo-discuss thread
* Acknowledge resignations of Charter members:
** Jason Birch
** Kazunori Noda
* FOSS4G North America 2013 Minneapolis Request for OSGeo to act as Financial Backstop
* please add items
* Confirm next meeting time and date Board Meeting 2012-xx-xx
== Minutes ==
* logistics
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2012-08-09.log
** Attending: seven mpg pmbatty dmorissette tschaub
** Absent with regrets: jo frankw
** Missing: mark
** Chair: seven
** Secretary: mpg
==== Assigned Tasks ====
# Peter to produce a brief final report to the OSGeo membership on FOSS4G 2011 (financial, etc)
# Arnulf to set up, schedule and run 2012 elections
# mpg to do inventory of committees and local chapters (carried over from previous meeting)
# Jo report from the ELOgeo importation process
# Daniel to resolve 'c3 vs. 'c6 issue
# Daniel to decide what to do about QuickBooks issue
# September (new board): Decide on location for AGM, Sol Katz, F2F board meeting
# Daniel: draft a 2013 budget in the coming weeks based on same expenses and 0 FOSS4G revenues if that helps
==== Motions ====
# approve minutes from July meeting - 1/mpg, 2/tschaub, all +1
# motion to accept PDX as an official OSGeo Local Chapter - 1/seven, 2/mpg, all +1
# Motion: "The board understands that it was the intention of the GeoTools Contributor Agreement to grant the Contributor right to relicense their Submission"
# motion to ack the resignation of Noda, Birch, and also Eduardo Patto Kanegae - 1/mpg, 2/seven, all +1
# Motion: The board agrees in principle to work towards financial support of the FOSS4GNA regional event, with details to be sorted out before final approval of the support - 1/seven, 2/dmorissette, all +1
==== Notes ====
17:08 start
* motion: approve minutes from July meeting
** 1/mpg, 2/tschaub, all +1
* action items from previous meeting
** Peter to produce a brief final report to the OSGeo membership on FOSS4G 2011 (financial, etc)
*** will get done in August
** statement by Arnulf re: Beijing cancellation
*** done
** Arnulf to set up, schedule and run 2012 elections
*** underway now
** mpg to do inventory of committees and local chapters (carried over from previous meeting)
*** almost complete, waiting for election to finish
** Jo report from the ELOgeo importation process
*** carry over, Jo not here
** Daniel to resolve 'c3 vs. 'c6 issue
*** carry over
** Daniel to decide what to do about QuickBooks issue
*** carry over
** September (new board): Decide on location for AGM, Sol Katz, F2F board meeting
*** carry over (to new board)
17:21
* Finances
** https://docs.google.com/spreadsheet/ccc?key=0Av9Xf1ehZXz-dG5zYnVmSnJRWk5yTExDYmtpTTFSNXc
** key points:
*** Denver balance ended up being slightly lower than budgetted 50k$ at 37,420
*** Expenses, the main highlight is I'd like to add/vote a budget of 5k$ for code sprint support since we agreed to support two code sprints so far but that was not in the budget
** pmbatty: I have a bit of a concern that we will get no conference revenue until end of 2013 (well maybe some from FOSS4G NA sooner); I think we will have to cut out expenditure quite a bit in 2013 unless we get some extra revenue from somewhere, or am I missing something?
** dmorissette: If we keep going this way we should be able to go through 2013, but our bank balance will go down by ~40-50k$
** tschaub: I'm in favor of adding sprint budget and reducing ambassador expenses
** action item for Daniel: draft a 2013 budget in the coming weeks based on same expenses and 0 FOSS4G revenues if that helps
* Continue dialog on how to associate with Eclipse (see board list mail from Jo)
** postpone/carry over, needs more on mailing list
* PDX-OSGeo local chapter formal recognition
** http://wiki.osgeo.org/wiki/PDX_OSGEO_Local_Chapter_Recognition
** http://wiki.osgeo.org/wiki/Pdx 
** motion to accept PDX as an official OSGeo Local Chapter - 1/seven, 2/mpg, all +1
* Finalize confirmation of board voting procedure - left over from a couple years ago - Frank to summarize.
** Frank not here, needs more discussions
17:39
* Clarify that the rights granted to code contributors who signed the GeoTools Copyright Assignment. Specifically, does it include the right to distribute their own work under a different OSI approved license?
** (discussion...)
** Motion: "The board understands that it was the intention of the GeoTools Contributor Agreement to grant the Contributor right to relicense their Submission"
** /note by mpg: doesn't appear this was formally voted on, so will be done by email]
18:04
* motion to ack the resignation of Noda, Birch, and also Eduardo Patto Kanegae
** 1/mpg, 2/seven, all +1
* FOSS4GNA
** dmorissette: Not sure we can sort out the FOSS4GNA question completely todayâ€¦ we can agree in principle, but the details need to be sorted out in my opinion â€¦ this will set a precedent for other regional events, we need to keep that in minid and set some rules that will be applicable more broadly
** Motion: The board agrees in principle to work towards financial support of the FOSS4GNA regional event, with details to be sorted out before final approval of the support
** 1/seven, 2/dmorissette, all +1