Board Meeting 2018-08-01

This board meeting is scheduled for the 1. of August 2018 at 15.00 UTC through IRC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.
== Agenda ==
=== Current items ===
Items in italic are recurring at each meeting.
Note that the meeting is limited to 1 hour.
* roll call
* appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes
** Board_Meeting_2018-06-06
** Board_Meeting_2018-07-05
* Request for support for FOSS4G-SotM-Oceania Community Day sprints (proposal) (thread)
* Request to approve Sri Lankan chapter as official OSGeo chapter (request)
* Charter member profile signup on the new website (request) see Charter members at OSGeo webside
* Discuss formal handling of the GDPR (General Data Protection Regulation) (thread)
** at FOSS4G-Europe Jachym Cepicky, Steven Feldman volunteered to work on it
* CLA document handling
** see also Secretary
* Action needed on community rules/behaviour
* Request from Jeff Johnson for OSGeo Support for FOSS4G-NA 2019
* update on FOSS4G
** FOSS4G 2018 Community Sprint approve sponsoring from OSGeo
** program / preparation mail https://2018.foss4g.org/programme/list-of-presentations/ also overview at https://wiki.osgeo.org/wiki/FOSS4G_2018
** Call for input AGM 
** F2F meeting find date
* Feedback FOSS4G Europe 2018 - it was a great Event!
* Request for Board to sign Enabling FAIR Data commitment statement (request)
* add your items here
== Minutes ==
* Presiding: Jody
* Scribing: Angelos
Attending:
* Jeff
* Angelos
* Maria A
* Jody
* Vasile
* Astrid
* Helena
Note: Due to some IRC spam+moderation setting during the meeting, some messages from Astrid and Helena are missing from the logs. Their votes are recorded in Loomio
=== Review and approve past minutes ===
==== Review and approve minutes from Board_Meeting_2018-06-06 ====
MOT1: Motion to approve the meeting minutes from 2018-06-06 meeting
* Jody +0 (initial motion but did not attend)
* Angelos +1 (seconded)
* Maria A +0
* Jeff +1
Motion moved to Loomio: 
https://www.loomio.org/p/JS80yYvO/motion-to-approve-board-meeting-minutes-from-2018-06-06
Status: Passed
==== Review and approve minutes from Board_Meeting_2018-07-05 ====
MOT2: Motion to approve the meeting minutes from 2018-07-05 meeting
* Jody +1 (initial motion)
* Jeff +1 (seconded)
* Vasile +1
* Angelos +1
* Maria A +0
Motion moved to Loomio: 
https://www.loomio.org/p/xqbQJRer/motion-to-approve-board-meeting-minutes-from-2018-07-05
Status: Passed
=== Request for support for FOSS4G-SotM-Oceania Community Day sprints ===
* jbryant present to talk about the event
* It is a 4 day event, 1 day workshops, 2 days conference and 1 day 'community day', asking for financial support for the community day. Requesting 1475 USD. Sponsorship is very strong, and conference has 25 workshop proposals (for 10 available spaces)
* Discussion about the sprint day placement.
* Feedback on how to improve organization of events is requested. Please start a LessonsLearned wiki page for the whole event.
* (proposal)
* (thread)
MOT3 Support FOSS4G-SotM-Oceania Community Day sprints, proposal is for $1475USD
* Jody +1 (initial motion)
* Jeff +1 (seconded)
* Maria A +1
* Vasile +1
* Angelos +1
Motion moved to Loomio: 
https://www.loomio.org/p/l7xjvyZd/motion-to-support-foss4g-sotm-oceania-community-day-sprints-proposal-is-for-1475usd
Status: Passed
=== Request to approve Sri Lankan chapter as official OSGeo chapter ===
* (request)
* Malika and Nimalika (chapter president) do send their regrets for this meeting
* Jody: This proposal hits everything we ask for, the groups has been working together, has put on events and has managed to have a meeting
* Jeff: About the Sri Lanka chapter: https://wiki.osgeo.org/wiki/Sri_Lanka They are a wonderful local chapter, and, working very hard on planning for hosting the world at FOSS4G-Asia in December.
* Maria A: They have shown they are a working group already.
MOT4 Recognize Sri Lanka as a official local chapter
* Jody +1 (initial motion)
* Jeff +1 (seconded)
* Angelos +1
* Maria A +1
* Vasile +1
Motion moved to Loomio: https://www.loomio.org/p/HxJfBTNv/motion-to-recognize-sri-lanka-as-a-official-local-chapter
Status: Passed
=== Charter member profile signup on the new website ===
* (request) 
* (Charter members at OSGeo webside)
* cvvergara present to provide an update: less than 50% have signed into osgeo.org. 
* Jody: want to thank cvvergara for being an absolute champ, kindly helping individuals and assembling the list
* Discussion about members reading the discuss mailing list. Are we just reaching out via discuss@osgeo.org? many charter members are active in their own areas and do not participate on the discussion list.
* We could ask for the next election to provide both pages wiki & osgeo.org
* Vicky has made progress on hiding information from profiles if members want to hide it. Next priority is badges.
* Maria A: With GDPR we will have to make use of members@osgeo.org or similar. And then we can ask them to migrate their profiles as part of the "do you accept GDPR"
=== Discuss formal handling of the GDPR ===
* (General Data Protection Regulation) 
* (thread)
* In the member meeting of FOSS4GE we raised the subject and we had three volunteers: Jachym, Steven and Paul. They are already working on a google doc. Moved to https://git.osgeo.org/gitea/Board/GDPR
=== CLA document handling ===
* Secretary
* CLAs may or may not also fall under GPDR policy changes
* Astrid reporting: I met Jachym at FOSS4Ge and he handed out all the papers to me. I can now handle the CLA, MoU and we worked on the wiki secretary page.
* Jody provides feedback about how locationtech handled CLAs and GPDR requirements, the result was a form which community leads could use to check if a contributor had agreed ... without having access to the contributors signed document (which includes contact details).
* Jeff: the issue is that all CLAs are sent to an inbox not monitored (info@) but instead should go direct to secretary@
* Action: Jody and Astrid to update the license agreement and bring the resulting document to the board for approval when ready.
=== Action needed on community rules/behaviour ===
* This should probably be handled at a F2F meeting or a video call.
* Maria A has sent a text for approval.
* Jeff proposes to tackle this issue in the open. 
* Action: Maria A will bring this to the mailing list.
* Discussions were kept more private at first steps because it is delicate.
=== Request from Jeff Johnson for OSGeo Support for FOSS4G-NA 2019 ===
* Jeff Johnson not present at the meeting
* Jeff: The board would like to see a nice documented request in a public document as FOSS4G-sotm-Oceania made
* Jody: As OSGeo rep for the core committee I had an opportunity to review a proposal by Jeff Johnson to host the event in foss4gna 2019. It is a budget ask for next year. 
* It was not asked that proposal be made public. Permission for the proposal to be made public is pending.
* Board discussed this briefly saying that it was a good idea to offer seed money to other events in exchange of some things like "return the profit to OSGeo"
* Need to setup some guidelines first, in case we have more petitions like this incoming. foss4gna core committee really needs to work on process for future events.
* Note to discuss for November budget.
=== update on FOSS4G ===
==== Approve sponsoring from OSGeo for FOSS4G 2018 Community Sprint ====
* Astrid reporting: Last meeting I already asked for Sponsoring the catering for the sprint. Local people are involved too. and asked a caterer from DLAb were it takes place. Would be maybe between 1.000-2.000$ for 150 people. Only pizza and water.
MOT5: Approve up to $2000 USD to support foss4g community code sprint
* Jody +1 (initial motion)
* Maria A +1 (seconded)
* Astrid +1
* Jeff +1
* Vasile +1
* Angelos +1
Motion moved to Loomio: https://www.loomio.org/p/JrHXlRSe/motion-to-approve-up-to-2000-usd-to-support-foss4g-community-code-sprint
Status: Passed
==== program / preparation mail ====
* https://2018.foss4g.org/programme/list-of-presentations/ also overview at https://wiki.osgeo.org/wiki/FOSS4G_2018
==== Call for input AGM ====
* https://git.osgeo.org/gitea/osgeo/todo/issues/16
* Astrid, Jeff and Jody to coordinate
* Action: to send a preparation e-mail for AGM.
==== Find date for F2F board meeting ====
* Doodle poll: https://doodle.com/poll/sxy56fyecm8ugb9n#table
* 2h meeting on Friday 31th Aug 2018 16:00 UTC
==== OSGeo Booth ====
* Astrid will bring sticker usb drives
* Jody has handouts, perhaps print some in Dar.
* Action: Astrid will ask DLOC if they have print capacity.
=== Request to for Board to sign Enabling FAIR Data commitment statement ===
* (request)
* Board members need time to read this, it was added in the agenda at the last minute.
=== Feedback FOSS4G Europe 2018 ===
* Astrid reports that it was a great event.
=== IRC Log ===
* http://irclogs.geoapt.com/osgeo/%23osgeo.2018-08-01.log
Category:Board
Category:Board Meetings 2018