nyuuzyou/wikis huggingface dataset:
OSGeo-BE-meeting-20151026

== Face to face meeting 26-10-2015 ==
=== Present ===
Gaël
Johan
Oliver
Maëlle
Moritz
Tommy
== Agenda ==
* FOSS4G-BE
 * Social event
 * Booklet, poster & banner
 * Organisation & volunteers tasks
 * Presentations
* Miscellaneous
 * Next meeting
== FOSS4G-BE ==
=== Social event ===
Most people of the team (7 persons) will participate to the dinner. We expect a bit less than 20 persons to the dinner.
Action: Oliver : confirm team members participation to Rita
=== Booklet, poster & banner===
The booklet is ready and will be printed tomorrow (300 exemplaries).
Posters are also ready. Some of them will be hung up in the BEL. Since we now have the pdf files, everyone can hang posters.
We'll also make a "program" poster. It will be hung up in all conference rooms.
Johan has just received the banner. 
Action: Oliver : make program poster and send it to Gaël 
=== Organisation & volunteers tasks ===
We can now count on the support of 22 volunteers.
All tasks and owners have now been identified (see here)
All tasks will be assigned to the volunteers BEFORE the event.
All sponsors will have a parking reserved (behind the building). 
Action: Oliver : assign tasks to volunteers
Action: Marc : provide sponsors with informations about the parking and access
=== Presentations ===
We have received Jeff's video but we have not received all presentations yet.
Action: Johan : send reminder to presenters
== Miscellaneous ==
=== Next meeting ===
The next meeting has not been scheduled yet.
Category:Local Chapters
Category:Belgium
OSGeo-BE-meeting-20151123

== Skype meeting 23-11-2015 ==
=== Present ===
Johan
Maëlle
Tommy
== Agenda ==
* OSGeo.be
 * OSGeo-BE strategy
 * Next events
* FOSS4G-BE
 * 2015 : debriefing
* Miscellaneous
 * Next meeting
== OSGeo-BE ==
=== OSGeo-BE strategy ===
We need to define our strategy about OSGeo.be asbl/vzw actions and upcoming events.
It is best to organise a face to face meeting for that (possibly in January). 
About sponsorship, we think that we should try to focus the sponsorship recruitment on foss4g.be and use the profits of that event for other activities.
Action: Johan : contact Oliver to create a new mailing list with osgeo.be
Action: Johan : send a doodle for the strategy meeting
=== Next events ===
A first meeting with Dewey association will be organised on December 2 to see how we can collaborate.
The meeting will take place at on Wednesday December 2 at 6p.m at ULB - D building (room DC6.126).
Everyone is welcome. People from OSM may be interested (Joost Schouppe) if OSM is used. 
A catering budget is being considered for that.
Last meeting, we also discussed the possibility to organize developer nights.
Johan will send a proposition about that. 
Action: Maëlle : send an email about the meeting with Dewey (organisation, budget, ...)
Action: Johan : write a proposition about the dev night organisation
== FOSS4G-BE ==
=== 2015 : debriefing ===
The foss4g.be website has not been updated yet.
== Miscellaneous ==
=== Next meeting ===
The next meeting is not yet scheduled.
Category:Local Chapters
Category:Belgium
OSGeo-BE-meeting-20160126

== Skype meeting 26-01-2016 ==
=== Present ===
Gaël
Johan
Maëlle
Tommy
== Agenda ==
* OSGeo.be
 * OSGeo-BE strategy
* Miscellaneous
 * Next meeting
 
The original (and ambitious) meeting agenda is available here. It will probably be reused for the strategy meeting (see below) 
== OSGeo-BE ==
=== OSGeo-BE strategy ===
Before our first general assembly, we need to define our global strategy about OSGeo.be asbl/vzw.
It is best to organise a face to face meeting for that.
At the general assembly, we have to approve the financial report and establish a budget.
The budget will clearly depend on the events or activities that we will attend / organize.
For instance, we may provide technical support by organizing trainings, demo, codesprints, ...
Since there will be a lot of interesting events, we need to make a selection and to communicate clearly (via a mailing list or website) about the events we organize / endorse / support.
This must discussed during the strategy meeting. 
We'll try to hold this meeting next Friday (29/01/2016) at ULB before the Geo-Dev Evening preparation meeting.
Action: Marc, Dirk : Prepare the financial report
Action: Johan : organize the strategy meeting
== Miscellaneous ==
=== Next meeting ===
The next meeting (face to face meeting) will probably be held on January 29, 17:00 at Brussels (ULB) - TO BE CONFIRMED.
Category:Local Chapters
Category:Belgium
OSGeo-BE-meeting-20160223

== Skype meeting 23-02-2016 ==
=== Present ===
Johan
Maëlle
Marc
Oliver
Tommy
== Agenda ==
* OSGeo.be
 * OSGeo-BE strategy
 * General assembly
 * Website and logo
* Next events
 * Mapping party for homeless people
 * Geo dev evening
 * Other events
* Miscellaneous
 * Next meeting
== OSGeo-BE ==
=== OSGeo-BE strategy ===
We definitely need a f2f meeting to discuss the strategy with all board members.
Action: Johan : send doodle for the f2f strategy meeting
=== General assembly ===
General assembly will probably be organised the week before Easter holidays (21-25 /03).
Action: Johan : send doodle for the general assembly
=== Website and logo ===
Johan has received the template from OSGeo.nl. 
It is available here.
== Next events ==
=== Mapping party for homeless people ===
There are 40 inscriptions for this event. 
Maëlle, Marc and Julien will give guidelines to the participants.
=== Geo dev evening === 
The Geo dev night subject should be Open Layers.
The venue could be "Co-station" in Brussels. 
Marc has contacted them but has not received an answer yet.
A "backup" venue could be ULB. IGN may also be a possibility.
Marc also contacted some potential speakers.
At this point, he's still waiting for answers.
Action: Johan, Marc : contact potential speakers
=== Other events ===
Dirk and Johan have been contacted to participate to a workshop organized by the Strategy Unit of the Minister for Development Cooperation, Digital Agenda, Post and Telcom : Workshop on digital tools and applications that can positively transform the Belgian development cooperation.
The next AGIV Trefdag will be held on March 17. We could be there if two persons (Dutch speakers) are available to represent OSGeo (Oliver and Johan ?)
There's also another event that could be interesting : MAPPSFORGHENT
== Miscellaneous ==
=== Next meeting ===
The next meeting is not yet scheduled.
Category:Local Chapters
Category:Belgium
OSGeo-BE-meeting-20160308

Board meeting March 8th 2016 at ULB and Skype
Present: Maelle, Gael, Dirk, Marc, Johan (Skype), Tommy (Skype), Oliver
*Topics
** Prepare agenda for general assembly. See: General assembly - 24 March 2016
**	We need more members
**	Get new voting members
**	Get new board members
**	GWF -> speakers / help organizing
***		To promote osgeo to general public
***		http://wiki.osgeo.org/wiki/Geospatial_World_Forum_2016
***		Gael: there are people from Leuven that might be able to talk about HALE
**	Missing maps party in Antwerp 23d of March
**	Missing maps party April 16th in Ghent (Dirk), Antwerp, Brussels (Moritz), Namur, Liege, Leuven,...
**	Evening event
***		Speaker for openlayers3
***		Date
****			Week after easter holidays
***		Location
****			For now: ULB (But looking for a better location)
****			Other options are welcome
**	Dirk / Johan had a talk about the meeting at de croo
*Actions (Assigned)
**	Johan: Make the member list of osgeo.be public
**	Johan: Invite the members of osgeo.be
**	All: Continue general assembly date discussion on mailinglist
**	Maelle: Put logo vote on belgium mailinglist (final design from Quentin)
***		With the pee going round
***		Large/small green/white manneken pis without belgium
**	Oliver: send out the agenda of the general assembly
**	Oliver: Invite people to become voting member
*Actions (Unassinged)
**	Publish in bullet points the contents of our statutes on the website
**	Keep track of all events, and decide who will represent osgeo.be
OSGeo-BE-meeting-20160502

== OSGeo.be ASBL - Skype meeting 02-05-2016 ==
=== Present ===
Gaël
Johan
Maëlle
Marc
Moritz
Oliver
Tommy
== Agenda ==
* FOSS4G-BE 2016
 * Infrastructure, venue
 * Call for Papers
 * Call for Sponsors
 * Schedule
 * Translations
 * Collaborations
 * Website
 * Federal Council of Surveyors
* Miscellaneous
 * Next meeting
== FOSS4G-BE 2016 ==
=== Infrastructure, venue ===
The FOSS4G-BE 2016 will probably be held at BEL (max attendance of 400 people) like last year. The financial conditions will also probably be the same.
Gaël is waiting for a confirmation from his management. He should have the answer on may 13th.
If it is confirmed, we will probably also have an extra conference room (next to the area where the sponsor village was last year).
=== Call for Papers ===
The call for Papers should be sent out ASAP. 
This year, we can proactively contact some persons (amongst others: administration, government, organisations) to see if they are interested in presenting topics about open source and open data.
For instance, a keynote from OSM sounds like a good idea.
Organizing a workshop is also a possibility but the attendance should be limited to max 20 persons.
=== Call for Sponsors ===
The call for Sponsors should be sent out ASAP. 
Nevertheless, we first need a confirmation about the packages that will be available for the sponsors.
Sponsors won't have any guarantee about receiving a time slot for speaking.
This year, we'll try to attract more people to the sponsors village (avenue, maps gallery contest, ...)
We'll also check to see if we can distribute the participants list (names and companies) to the sponsors.
Action: Gaël : prepare a possible maps gallery contest 
=== Schedule ===
As soon as we get the venue confirmation (May 13th ?), we'll send the call for papers, call for sponsors and call for volunteers. 
The deadline for papers submission will be on June 15th and a preliminary program should be ready on June 30th.
For now, we will announce the event. 
Action: Johan : announce the FOSS4G-BE 2016 via mail
=== Translations ===
Like in 2015, we'll try to provide translations. This year, we could also provide English translations.
Action: Maëlle : contact the schools that helped us last year
=== Collaborations ===
Our next FOSS4G-Be could be a good opportunity to collaborate with other organisations : ICA, OSM, ...
For instance, we can organise a Mapathon together with HOT. A meeting will also be planned together with the SoTM Belgium team.
Action: Moritz : contact Jorieke from HOT
Action: Johan : contact OSM
Action: Marc : send doodle for the meeting with SoTM
=== Website ===
The FOSS4G-BE website will be updated. Johan can grant access to anyone willing to help.
=== Federal Council of Surveyors ===
The FOSS4G-BE could be recognized by the Federal Council. We'll see that as soon as we have nearly definitive program. 
== Miscellaneous ==
=== Next meeting ===
The next meeting is scheduled for May 18, 20:30 via Skype.
Category:Local Chapters
Category:Belgium
OSGeo-BE-meeting-20160518

== OSGeo.be - Skype meeting 18-05-2016 ==
=== Present ===
Gaël
Johan
Maëlle
Marc
Moritz 
Tommy
== Agenda ==
* FOSS4G-BE 2016
 * Infrastructure, venue
 * Call for Papers
 * Call for Sponsors
 * Schedule
 * Translations
 * Collaborations
 * Website
* Miscellaneous
 * Next meeting
== FOSS4G-BE 2016 ==
=== Infrastructure, venue ===
Gaël has received the confirmation from his management. The FOSS4G-BE 2016 will therefore be held at BEL.
It is also confirmed that we will get some extra space (next to the area where the sponsor village was last year).
=== Call for Papers ===
We can now prepare the call for papers. 
The idea is to adapt the document we made last year.
If we decide to organise workshops, we'll send a seperate call.
There will also be a meeting on May 19th with the people from OSM. 
This will be the occasion to discuss topics that may be presented during the FOSS4G-BE 2016.
=== Call for Sponsors ===
Since we have some extra space, Gaël suggests that we can offer a "meeting place" as an extra for important sponsors (platinum, gold ?).
This "meeting places" would be made of panels and would be situated close to the booth.
This will be discussed on the mailing list.
Action: Gaël : prepare a map explaining the possibilities
=== Schedule ===
We will fist send an email announcing our FOSS4G-BE 2016.
Afterwards, we will then send the call for papers and call for sponsors ASAP (May 25th ? - definitely before June 1st). 
Action: Johan: announce the FOSS4G-BE 2016 via mail
Action: Oliver: announce the FOSS4G-BE 2016 via Twitter
Action: Tommy: announce the FOSS4G-BE 2016 via Facebook
Action: All: review last year calls
Action: Tommy: translate texts to french
=== Translations ===
We all confirm that FR - NL translations are needed.
If we have a side track in English, it is not needed to have translation to English.
=== Collaborations ===
The meeting beetween SOTM and FOSS4G.be will happen on May 19th 19:00.
=== Website ===
Johan will send an email about how we can update the website.
Presentations from last year FOSS4G should also be online.
We can also add the pictures from Flickr and the video. 
Action: Johan: send email with small guide on how to update the website
Action: Johan: push the 2016 site as homepage
== Miscellaneous ==
=== Next meeting ===
The next meeting is not yet scheduled.
Category:Local Chapters
Category:Belgium
OSGeo-BE-meeting-20160628

== OSGeo.be - Skype meeting 28-06-2016 ==
=== Present ===
Gaël
Johan
Maëlle
Marc
Oliver
Tommy
== Agenda ==
* FOSS4G-BE 2016
 * Call for Papers
 * Call for Sponsors
 * Website
 * Organisation
* Miscellaneous
 * Next meeting
== FOSS4G-BE 2016 ==
=== Call for Papers ===
The call for papers has been sent out via the OSGeo.be mailing list.
For the moment, we only have 6 proposals.
So, it is really time to spread the call for papers as widely as we can.
We will also change the submission deadline and extend it to July 24th.
Many actions are required :
Action: Maëlle : contact her boss in order to reach Geotamtam and GeoRezo
Action: Maëlle : publish call for papers on the french mailing list
Action: Tommy : publish call for papers on Facebook
Action: Oliver : publish call for papers on Twitter
Action: all : recontact last year submitters
Action: Johan : contact FOSS4G Bonn submitters
Action: all : contact a representative from each region to see if they would be interested by a keynote presentation
Action: Johan : contact SoTM team to see if they would be interested by a keynote presentation
=== Call for Sponsors ===
Marc already contacted some potential sponsors.
The list (together with the current status) is available here
However, we still need to publish the call for Sponsors on the mailing list and everywhere else. 
Action: Johan : publish call for sponsors on the OSGeo.be mailing list
Action: Maëlle : publish call for sponsors on the french and international mailing list
Action: Tommy : publish call for sponsors on Facebook
Action: Oliver : publish call for sponsors on Twitter
Action: all : contact directly potential sponsors and update the list
=== Website ===
The website urgently needs to be updated.
Action: Marc : add buttons to the home page in website
Action: Gaël, Johan, Marc, Tommy : adapt call for papers deadline in website
=== Organisation ===
We will organise our work with Trello. Oliver will prepare something.
To ease the communication in the team, members should try to be available via Skype on Thursdays evening.
Oliver and Johan will check the info@foss4g.be mail account. 
Karine Jean is interested to help us with the organization of the FOSS4G Belgium.
Action: Oliver : prepare a Trello tasks list
Action: Oliver, Johan : check the info@foss4g.be mail account
Action: all : try to be available via Skype on next Thursday June 30th
== Miscellaneous ==
=== Next meeting ===
The next meeting is not yet scheduled.
Category:Local Chapters
Category:Belgium
OSGeo-BE-meeting-20160804

== OSGeo.be - Face 2 Face meeting 04-08-2016 ==
=== Present ===
Johan
Maëlle
Marc
Moritz 
Tommy
?
== Agenda ==
* FOSS4G-BE 2016
 * Program
 * Call for Maps
 * Call for Sponsors
 * Communication
 * Organisation - volunteers
 * Collaborations
 * Federal Council of Surveyors
* Miscellaneous
 * Next meeting
== FOSS4G-BE 2016 ==
=== Program ===
A new version of the program has been set up. We will create a form where every author can update their title/abstract/language.
Action: Johan : notify all submitters
Action: Johan : create form for submitters
=== Call for Maps ===
We need to translate in Dutch the call for maps made by Gaël.
After that, it can put on the website and be sent out via mail. 
Action: Johan : translate and send call for maps via mail
Action: Johan : add call for maps page on the website
=== Call for Sponsors ===
All sponsors have been added to the website. We now have 4.250 €.
Some other sponsors are interested but would like if they can have the participants list. 
Action: Mortz : Moritz will ask for a legal information concerning the dissemination of the list of participants
=== Communication ===
The call for maps also need to be posted on social medias. 
Since Oliver will not be much available, the task has to be taken by someone else (Tommy).
A new poster does not seem to be necessary but Johan will order a new banner.
We'll try to contact some interested journalists (Gaël's contact, Maarten Lambrechts (De Tijd))
Action: Johan : give Twitter credentials to Tommy
Action: Tommy: announce the call for maps via Twitter and Facebook
Action: Johan : order new banner
Action: Johan : contact Maarten Lambrechts
=== Organisation - volunteers ===
Action: Johan : call Oliver to get information on how to be effective with the organization 
=== Collaborations ===
We will help the State of the Map team with the organisation of the hack day (September 26th)
Action: Marc : send mail to the team with information about the needs (chairs and tables that have to be rented)
=== Federal Council of Surveyors ===
Now that the program is nearly definitive, we can contact the Federal Council.
Action: Tommy : contact the Federal Council of Surveyors
== Miscellaneous ==
=== Next meeting ===
The next meeting is scheduled for August 16 (next Tuesday), 17:30 via Skype.
Category:Local Chapters
Category:Belgium
OSGeo-BE-meeting-20160816

== OSGeo.be - Skype meeting 16-08-2016 ==
=== Present ===
Dirk
Johan
Marc
Tommy
== Agenda ==
* FOSS4G-BE 2016
 * Program
 * Call for Maps
 * Call for Sponsors
 * Communication
 * Organisation - volunteers
 * Collaborations
 * Federal Council of Surveyors
* Miscellaneous
 * Next meeting
== FOSS4G-BE 2016 ==
=== Program ===
A web page has been made with an overview of the current state of the program and a minimal system where authors can update their submission have been made.
At the moment, few submitters have been notified that their abstract has been accepted.
With that done, we can now prepare the registration opening. 
Ideally, it should be sent out via EventBrite next week. 
Action: Johan : notify all submitters and give them access to the update system
Action: Marc : prepare a draft text for the registration opening
Action: Marc : contact Christian Quest
Action: Gaël : see who will be make the "Open Data Brussels" presentation
=== Call for Maps ===
Call for Maps is ready to be published. 
We will also do it via on EventBrite.
Action: Tommy : publish Call for Maps via the discussion list and Facebook
Action: Marc : publish Call for Maps via EventBrite
Action: MDirk : Tweet the Call for Maps
=== Call for Sponsors ===
GIM (gold) and Geode (silver) are sponsoring.
The Call for Sponsors will be republished begin September.
Meanwhile, we will contact last year sponsors individually to see if they are willing to sponsor this year. 
Action: Gaël : contact Cirb, Innoviris and others potential sponsors from Brussels
Action: Dirk : contact Merkator, Geospatial Media and Communications
Action: Johan : check with RealDolmen if they're interested
=== Communication ===
Action: Johan : order new banner
Action: Johan : contact Maarten Lambrechts
=== Organisation - volunteers ===
At the moment, 2 persons are willing to help.
We postpone this agenda point to next meeting (it will be discussed together with Oliver).
=== Collaborations ===
We will help the State of the Map team with the organisation of the hack day (September 26th)
Action: Marc : send mail to the team with information about the needs (chairs and tables that have to be rented)
=== Federal Council of Surveyors ===
Nobody is available at the moment at the Federal Council.
Action: Tommy : contact the Federal Council of Surveyors
== Miscellaneous ==
=== Next meeting ===
The next meeting is scheduled for August 23 (next Tuesday), 17:30 via Skype.
Category:Local Chapters
Category:Belgium
OSGeo-BE-meeting-20160908

== OSGeo.be - Skype meeting 08-09-2016 ==
=== Present ===
Johan
Maëlle
Marc
Oliver
Tommy
== Agenda ==
* OSGeo.be
 * General Assembly
 * VAT
* FOSS4G-BE 2016
 * Program
 * Booklet
 * Call for volunteers
 * Call for Sponsors
 * Registrations - Communication
 * Social dinner
 * Collaborations - hack day
* Miscellaneous
 * Next meeting
== OSGeo.be ==
=== General Assembly ===
The dates on the invitation needs to be adapted. It can then be sent out.
Action: Tommy : adapt invitation and send email
=== VAT ===
It seems that there are two alternatives to manage our VAT obligations : 
* Régime de franchise de la taxe pour les petites entreprises
* Article 44 8°
Anyway, we will contact an organisation that can help us with that issue 
Action: Johan : contact VSDC
== FOSS4G-BE 2016 ==
=== Program ===
The program has been slightly changed during the morning session.
The "State of Open Geo Data in Flanders" presentation also needs to be updated.
Action: Johan : update the program
=== Booklet ===
Maëlle and Quentin have worked on the booklet. It needs to be validated this week-end.
Action: Maëlle : send the draft version of the booklet
Action: All : review the booklet this week-end
=== Call for volunteers ===
Call for volunteers has been published via the mailing list. 
Action: Oliver : contact directly volunteers
=== Call for Sponsors ===
Innoviris is willing to help. 
For the rest, no more sponsor at the moment. 
We can contact last year sponsors individually to see if they are willing to sponsor this year. 
Action: Gaël : talk to Innoviris to organise sponsorship
Action: All : contact last year sponsors individually
=== Registrations - Communication ===
There are now 138 registrations.
Since we need to decide now, we will make a reservation for 250 persons for the coffee breaks (price 9 €).
We need to make some noise around the event.
The banner has been ordered.
We will also buy some special mugs. 
Gaël contacted Datanews and La Libre.
Action: All : make some noise around the event
Action: Maëlle : order the mugs
=== Social dinner ===
We will organise a social dinner the day before the event.
Like last year, it will happen at Restobières in Brussels
Action: Oliver : send email to volunteers
Action: Johan : send email to sponsors
Action: Gaël : send email to presenters and make reservation
=== Collaborations - hack day ===
We have no answer to our emails. We will contact the State of the Map team (Ben) directly via phone.
Action: Johan : contact Ben from SoTM via phone
== Miscellaneous ==
=== Next meeting ===
The next face to face meeting is scheduled for September 15, 16:30 at Brussels (Bruxelles environnement).
Category:Local Chapters
Category:Belgium
Category:Local Chapters
Category:Belgium