Board Meeting 2024-02-06

This board meeting is scheduled Tuesday 06 February 2024 at 18:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker.
== Agenda ==
=== Current items ===
# roll call 
# appoint meeting chair, meeting scribe/secretary
# Review and approve past minutes
#* Board_Meeting_2024-01-30
# UN committee 
# OSGeo and Russia / Belarus 
# Spam filtering on info@osgeo.org and on contact form
# Discourse and Mailman mailing lists (pros and cons?) 
# Local chapters VS local groups (web page & discourse)
# Sponsorship call out, sponsor logos, and common questions
# TorchGeo community project application 
# OSGeo Budget 2024
# Add your topic here
== Minutes ==
* Presiding: Angelos
* Scribing: Vicky
* Attending: Jeroen, Ariel, Tom, Angelos, Vicky, Mike, Codrina, Rajat, Marco
* Guests: Jody, Regina
=== Review and approve past minutes ===
* Board_Meeting_2024-01-30
* Motion passed on Loomio: https://www.loomio.com/p/yhsJra1W/motion-to-approve-meeting-minutes-from-board-meeting-2024-01-30 
=== UN committee ===
* https://lists.osgeo.org/pipermail/board/2024-January/013459.html 
* Motion (opened by Michael): To appoint Ariel Anthieni as char of the UN committee
* +1: Angelos, Jeroen, Codrina, Michael, Tom, Vicky
* ACTION: Angelos to move to Loomio. (Done)
* Motion passed on Loomio: https://www.loomio.com/p/0ngUNe9P/motion-to-appoint-ariel-anthieni-as-chair-of-the-un-committee
=== OSGeo and Russia / Belarus ===
* https://lists.osgeo.org/pipermail/board/2024-January/013445.html 
* OSGeo is a non-political organization and always aligned with the FOSS principles.
* Decisions to accept contributions remain at PSC level.
=== TorchGeo community project application ===
* https://www.osgeo.org/projects/torchgeo/
* https://lists.osgeo.org/pipermail/board/2024-February/013475.html 
* Incubator motion passed: https://lists.osgeo.org/pipermail/incubator/2024-February/004790.html 
* ACTION: Angelos to create a motion on loomio to accept TorchGeo as Community Project (Done)
* Motion open on Loomio: https://www.loomio.com/p/tC7A5wbY/motion-to-approve-torchgeo-as-community-project
=== Sponsorship call out ===
* https://github.com/OSGeo/osgeo/issues/250 
* Discussion about graphic designer needs.
* We need to give feedback to: https://docs.google.com/document/d/130B-1X1fEl0h9hvUfjtS2L8mBp-hzgUdTonMhKPpd1o/edit 
* Should we consider a 501c3 status?
=== Spam filtering on info@osgeo.org and on contact form ===
* Info: is an alias for board-priv & some other members
* Regina: better DKIM work in progress by Sandro
=== Discourse and Mailman mailing lists ===
* Currently: very small lists
* Objective: take more lists to discourse
* Mirror problem: allow anybody to post
* Mail server is independent of platform used 
=== Local chapters VS local groups ===
* https://trac.osgeo.org/osgeo/ticket/3133
* Bring the issue to discuss list and after a discussion bring it up to the board for decision
=== CRA update ===
* Marco reporting from Policy Forum
* Jody has updated https://www.osgeo.org/foundation-news/eu-cyber-resilience-act-information-update/ 
=== OSGeo Budget 2024 ===
* Continues from https://wiki.osgeo.org/wiki/Board_Meeting_2024-01-30#OSGeo_Budget_2024 
* Decision to decrease the board budget to 15k $. We can plan the F2F meeting at FOSS4G Europe this year since it happens in July. To be discussed.
* SAC budget: For the first half of the year we will approve half the contract hours and hardware, domain and subscription expenses (21.5k $). Donations to be considered only if budget permits at the second half of the year.
* OpenGeoScience budget: Materials to be handled by the Marketing committee. Catering costs cannot be approved at the moment. Workshop budget to be approved (1k$).
* Marketing budget: We cannot spend on graphics designer and collateral at the moment. If there is a need for a website design budget, this can be reviewed later (and we will need quotes from designers). 5k $ to be approved.
* UN budget: There is a feeling that perhaps we should not be funding traveling to UN meetings. UN committee to check if the UN can sponsor. 2.5k $ to be approved.
* Travel Grant Program: 10k $ to be approved. The direction is to use 7k for global FOSS4G and 3k for local events.
* Events and Code Sprints: 15k $ to be approved. We have a 4.4k $ surplus from the Vienna Code Sprint for the next annual code sprint. For the GRASS Code Sprint budget the board will request some feedback.
* Community Projects: 3k $ to be approved. The first 10 projects can ask up to 300$. The board will then need to receive specific funding requests if needed.
* OSGeo Projects: 28k $ to be approved. Projects that have not requested a budget will not get a default amount this year. The board will consider specific funding requests if needed. For the projects that asked for a budget, the limit is 2.5k $ this year.
* 48k $ is the seed money for FOSS4G 2024.
* Total budget to be approved 149k $ (board 15k, committees 30k, initiatives 28k, projects 28k, FOSS4G seed 48k) 
=== Actions ===
* See https://git.osgeo.org/gitea/osgeo/todo/issues
== IRC Log ==
* no log, Jitsi meeting
== Next meeting ==
*Board Meeting 2024-02-27
Category:Board
Category:Board Meetings 2024