SAC:Budget

Please help fill in the based on this pdf report from the treasurer.
Budget allocations can be found via general budget pages on the wiki.
== 2025 ==
OSGeo_Budget_2025 
Item 	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget 	55850 [0] 	0 	Total Requested
Hosting 	6,500 [0] 	0 	OSUOSL for hosting services $6500
Wordpress ACF Pro Plugin 	150[0] 	0 	https://www.advancedcustomfields.com/pro/?utm_source=ACF+PRO (needed for both prod and dev)
Limesurvey 	100 [0] 	0 	ComfUpdate payment
Hardware Supplies 	2,500 [0] 	0 	Emergency reserve for replacing parts as needed (drives, power supplies etc) and new hard drives, but not planned any change
Donations open source infra projects	4,000 [0] 	0 	See https://wiki.osgeo.org/wiki/SAC:Budget#Donations_open_source_infra_projects
Domains 	300 [0] 	0 	Renewals, expect 5 domains (~$15 x 5 years each)
Sysadmin 	44800 [0] 	0 	350 hrs contract time to be split up as needed -- Specific or General support contracts. See SAC:Budget#SysAmin contracts for details.
General In-kind support 	 	 	Discourse moderation (~25 hrs) , Mailman moderation (~15 hrs), Weblate Moderation (~5 hrs), Pretalx Moderation (~ 5 hrs) , Mantra Moderation ~90 hrs (guesstimate)
=== SysAmin contracts ===
Name 	Hours 	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Regina	100 [0]	12800 [0] 	 	Major upgrades planned: pretalx (major upgrade flip to postgres from mysql, mysql will soon be retired by pretalx team as an option), weblate and discourse postgres upgrade (both at 13 and 13 will be eol'd in 2025)
, osgeo7 (upgrade from Ubuntu 20.04 to 24.04), Osgeo3, Osgeo4, osgeo8, and osgeo9 to 24.04 (from 22.04) , secure rebuild (from buster to bookworm, and major upgrade to LDAP db, currently will fail upgrade without upgrading the db to latest format as well, I'm planning to rebuild secure from scratch rather than upgrading from buster to current version) - this I expect to run into a lot of obstacles (20-50 hrs of time), new os container templates for new servers, General support
Sandro	100 [0] 	12800 [0] 	 	New mail system (major upgrade to be used by mailman, discourse, gitea, and all other osgeo services), ansible standardization; General support. This should significantly reduce spam and also make our mail less prone to being flagged as spam by google etc
Vicky 	100 [0] 	12800 [0] 	 	Mailing lists to Discourse migration and mirroring, website/wordpress fixes to support newer PHP, General support
? 	? 	6400 ? 	 	Upgrade osgeo6 and upgrade to mailman3? or should we just live forever on mailman2 or force all mailing lists to discourse, also set aside for unforseen major issues or any of the above items taking longer than expected
== 2024 ==
OSGeo_Budget_2024 
Item 	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget 	51950 [21500] 	0 	Total Requested
Hosting 	6,500 [0] 	0 	OSUOSL for hosting services $6500
Wordpress ACF Pro Plugin 	150[0] 	0 	https://www.advancedcustomfields.com/pro/?utm_source=ACF+PRO (needed for both prod and dev)
Limesurvey 	100 [0] 	0 	ComfUpdate payment
Hardware Supplies 	2,500 [0] 	0 	Emergency reserve for replacing parts as needed (drives, power supplies etc) and new hard drives, but not planned any change
Donations open source infra projects	4,000 [0] 	0 	See https://wiki.osgeo.org/wiki/SAC:Budget#Donations_open_source_infra_projects
Domains 	300 [0] 	341 	Renewals, 13 renewals and registrations for 1 year $21.85/year
Sysadmin 	38,400 [19200] 	~19200 	Specific or General support contracts. Can be used in any hours desired and rate/hr, to be approved by SAC PSC. Key items for this year: Upgrade LDAP, Osgeo6, OSGeo7, secure, pretalx, wiki, matrix, mail system, migrate mailing lists to discourse, standardize infra on ansible, update documentation on our system setup
=== Donations open source infra projects ===
Item 	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Pretalx 	500 [0] 	0 	
weblate 	500 [0] 	0 	
Matrix 	500 [0] 	0 	
LiberaChat 	500 [0] 	0 	
Trac 	500 [0] 	0 	
gitea 	500 [0] 	0 	
LXD/Incus (main contributor)	500 [0] 	0 	
jitsi 	500 [0] 	0 	
=== SysAmin contracts ===
Name 	Hours 	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Regina	100 [50]	12800 [6400] 	 	Upgrades: wiki (major upgrade, our version is EOL), pretalx (major upgrade flip to postgres, new preferred db), osgeo7, osgeo6, ldap (this is a major upgrade since requires db upgrade); Other upgrades as needed; General support
Sandro	100 [50] 	12800 [6400] 	 	Upgrade mail (major upgrade to be used by mailman and discourse), matrix (newer clients will not be able to use soon without upgrade); ansible standardization; General support
Vicky 	100 [50] 	12800 [6400] 	 	Discourse migration and mirroring, website/wordpress, ansible standardization, nginx, General support
== 2023 ==
 Submitted to Board 
Item 	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget 	32550 [32550] 	? 	Total Requested
Hosting 	6000 [6000] 	? 	Donation to OSUOSL for hosting services $6000
Hardware Supplies 	2,500 [0] 	0 	Reserve for replacing parts as needed (drives, power supplies etc)
Cloud Hosting 	1,000 [1000] 	0 	Fund for utilizing 3rd party cloud services
Donations open source infra projects	4,000 [4000] 	$2582? 	Given: Pretalx, weblate, Matrix, LiberaChat, Limesurvey, Trac, gitea, incus/lxd (main contributor), LimeSurvey Comfupdate ($82)
Domains 	300 [300] 	136 	Renewals, expect 3 domains (~$15 x 5 years each)
Sysadmin 	18750 [18750] 	~$18592 	150 hours, ~3x 50 hour general support contracts (~6250 USD each)
=== Donations open source infra projects ===
Item 	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Pretalx 	500 	500 	
weblate 	500 	500 	
Matrix 	500 	0 	
LiberaChat 	500 	500 	
Trac 	500 	? 	
gitea 	500 [0] 	? 	
LXD/Incus (main contributor)	500 [0] 	500 	
jitsi 	500 [0] 	? 	
Limesurvey 	82 	82 	
== 2022 ==
 Submitted to Board 
Item 	Amount(Proposed)[Approved]	Amount(Spent) 	Notes
Budget 	32550 [32,550] 	26905.32 	Total Requested
Hosting 	5000 [5000] 	5000 	Donation to OSUOSL for hosting services $5000
Hardware Supplies 	2,500 [2,500] 	~$526 	Drives for osgeo8 and osgeo9
Cloud Hosting 	2,000 [2,000] 	0 	Fund for utilizing 3rd party cloud services
Donations open source infra projects	4,000 [4,000] 	~2582 USD 	Currently dispensed: Pretalx , Weblate, Limesurvey (78 Euro) for comfort update tool), gitea, LiberaChat , Matrix. Help keep software we use FOSS in particular projects with very few developers
Domains 	300 [300] 	22.65 + 377.5 + 22.65 = 422.80 	Renewals, expect 3 domains (~$15 x 5 years each)
Sysadmin 	18750 [18750] 	5975 + 6200 + 1891 + 1891 + 1580 + 713 + 124 ($18374)	150 hours, ~3x 50 hour general support contracts (~6250 USD each)
== 2021 ==
 Submitted to Board - [vote]
Item 	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget 	35100 [30,700] 	0 	Total Requested - New amount is $31600 + (with $3500 carried from 2020 contract - see below)
Hosting 	4,600 	0 	Donation to OSUOSL for hosting services $4600
Hardware Supplies 	1,000 	0 	Reserve for replacing parts as needed (drives, power supplies etc)
Cloud Hosting 	6,000 	0 	Fund for utilizing 3rd party cloud services as needed includes Travis ($5000) + $1000 set aside for others
Domains 	300 	0 	Renewals, expect 3 domains (~$15 x 5 years each), expect a few transfers from Eclipse Foundation.
Sysadmin 	13200 [8800] 	0 	120 hours, ~3x 40 hour general support contracts (~4400 USD each)
Wiki LDAP Completion	$6,500 	$8050 	Contract to complete migration Wiki logins to LDAP, OSGeo single sign on. This amount is the maximum, it could cost less based on actual hours required to complete.
Wiki LDAP 	$3,500 	$3,500 	Existing contract commitment from 2020.
* Regina - I think funtoo we should discontinue because we only had limesurvey on there and I have since moved that to osgeo3. We will be using more OSUOSL resources for the osgeo8 and osgeo9 so that $600 saved on funtoo should be allocated to OSUOSL to compensate for the extra rackspace and support we'll need.
* Alex - Wiki LDAP project was split for easier accounting and the need to carry an already contracted amount over. Compromise in terms of total support hours, +20 from 100 hours in light of budget constraints, and the ongoing Wiki LDAP project costs. We only spent 100 hours last year, the remaining being spent on the Wiki LDAP project. On mailing list somewhere between 2-4 contracts was suggested 100-200 hours.
* Jody - isolated prior commitment into a distinct line, board does not hold over budget annually so I wanted to phrase this as a existing contract commitment.
== 2020 ==
Item 	Amount(Proposed)[Approved]	Amount(Spent) 	Notes
Budget 	28350 	~12632 	Total Requested
Hosting 	4,600 	? 	Donation to OSUOSL for hosting services $4000, $500 to funtoo (as monthly payments of $50/mth).
Hardware Supplies	1,000 	742 	Reserve for replacing parts as needed (drives, power supplies etc)
Cloud Hosting 	6,000 	? 	Fund for utilizing 3rd party cloud services as needed includes Travis ($5000) + $1000 set aside for others
Domains 	250 	390 	Renewals and new ones: postgis.net, gdal.org, proj.org, geotools.org, mapserver.org
Sysadmin 	16500 	16500[Contracted, ~$11,500 spent]	3x 50 hour support contracts (~5500 USD each), 1 for Wiki/LDAP, 2 for general support/upgrade
== 2019 ==
Item 	Amount(Proposed)[Approved]	Amount(Spent) 	Notes
Budget 	23750 	15351.72 	Total Requested and Approved
Hosting 	5,000 	$4000+6*50?/month 	Donation to OSUOSL for hosting services $4000, to make up for last year, $1000 to funtoo (as monthly payments of $50).
Hardware Supplies	1,000 	776 	Reserve for replacing parts as needed (drives, power supplies etc)
Cloud Hosting 	1,000 	 	Fund for utilizing 3rd party cloud services as needed
Domains 	250 	275.72 (65+56+24.72+65+65)	Renewals and new ones: postgis.net, gdal.org, proj.org, geotools.org, mapserver.org
Sysadmin 	16500? 	10000 	3x 50 hour support contracts (~5500 USD each), at least 1 for wordpress, 1 for wiki LDAP migration, and 1 for general server support.
== 2018 ==
Item 	Amount(Proposed)[Approved]	Amount(Spent)	Notes
Budget 	20,250[20,000] 	10201 	
Hosting 	2,000 	0 	Donation to OSUOSL for hosting services - Was held up waiting for board to add more funds.
OSGeo7 	6,000 	7,221 	New machine to replace OSGeo3. Was budgeted last year but not spent/purchased due to logistics.
Cloud Hosting	1,000 	Travis?? 	Fund for utilizing 3rd party cloud services as needed
Domains 	250 	230 	Renewals and new ones (65+56+19+45+45)
Sysadmin 	11,000 	~2,750 	2x 50 hour support contracts
== 2017 ==
Item 	Amount 	Notes
Budget 	15,000 	(+$3000 for new website if needed)
WebSite Hosting Transfer	-384.03 	GetInteractive
Cloud Hosting 	-100.00 	34.95 Euro/month, estimated cost 2.5 months.
Sysadmin 	-5533.05	strk, 5000 EUR (USD approximate)
== 2016 ==
Item 	Amount 	Notes
Budget 	12,800 	
SSL Certs	-744.51	3 yr.
Domains 	-195.97	
Sysadmin 	-5200 	strk, 5000 EUR (USD approximate)
== 2015 ==
Item 	Amount 	Notes
Budget 	8,700.00 	
OSGeo6 	-5,580.82	
Domains 	-214.00 	
CodeHaus Move Contract	-800.00 	
== 2014 ==
Item 	Amount 	Notes
Budget 	12054 	
Hard Drive & PSU Replacement	-245.06 	3 yr.
PEER1 Hosting 	-1,903.73	
== 2013 ==
Item 	Amount 	Notes
Budget 	12054 	
Backup Server 	-2,403.00	
PEER 1 Hosting 	-1,204.51	
OSUOSL Hosting (Donation)	-3150.00 	
== 2012 ==
Item 	Amount 	Notes
Budget 	12600 	
PEER 1 Hosting	-7,820.15	
== 2011 ==
Item 	Amount 	Notes
Budget 	? 	
SSL Certs 	-1,499 	5 yr. OV
PEER 1 Hosting	-6,993.68	
== 2010 ==
Item 	Amount 	Notes
Budget 	9900 	
OSGeo 3/4 	-15,239.69	
Domains 	-440.00 	
Peer Directed Projects Center / Freenode	-77.00 	Anyone remember what this was for?
PEER 1 Hosting 	-13,851.98	
Perflect / PSD2HTML 	-533.00 	Anyone remember what this was for?
== 2009 ==
Item 	Amount	Notes
Budget 	? 	
SSL Certs	? 	3 yr.
Domains 	? 	
== 2008 ==
Item 	Amount	Notes
Budget 	? 	
SSL Certs	? 	3 yr.
Domains 	? 	
== 2007 ==
Item 	Amount	Notes
Budget 	? 	
SSL Certs	? 	3 yr.
Domains 	? 	
Category:Budget 
Category:Infrastructure