FOSS4G-Europe : Budget

= Estimated budget summary =
INCOME 	
based on 300 delegates (50 % full / 50 % students + 25 guests)	
1. Fees 	20 000,00 €
2. Workshops 	4 166,67 €
3. Social Dinner 	6 541,67 €
4. Sponsors 	25 500,00 €
Total Income Estimate 	56 208,33 €
EXPENSES 	
1. Venue 	- €
2. Audivisual Equipment 	- €
3. Catering 	18 200,00 €
4. Print &Web 	- €
5. Registration Management Fees 	8 270,00 €
6. Abstract Management Fees 	- €
7. Management Fees 	14 000,00 €
8. Exhibition 	2 350,00 €
9. Staff 	- €
10. Guests - Keynote speakers 	9 600,00 €
11. Miscellaneous 	2 552,75 €
Total Expenses estimate 	54 972,75 €
Balance 	1 235,58 €
 
 
= Estimated budget details =
 
== INCOME ==
 
Income 	 	 	 	
300 delegates (50 % full / 50 % students + 30 Free of charge)	TTC 	HT 	TTC 	HT
'' 	Early bird before 28th Feb 2017	Regular (as from 1st March 2017)	 	
Full Fees 	100,00 € 	83,33 € 	200,00 € 	166,67 €
Reduced Fees - student 	50,00 € 	41,67 € 	100,00 € 	83,33 €
'' 	
'' 	
''''' 	
'' 	
'''''
Workshop 	
'' 	
''''' 	25,00 € 	20,83 €
Social Dinner delegates 	45,00 € 	37,50 € 	50,00 € 	41,67 €
Social Dinner accomp 	60,00 € 	50,00 € 	65,00 € 	54,17 €
 	 	 	 	
1. FEES 	 	 	 	HT
Early Bird - full fees 	110 	83,33 € 	9 166,67 € 	
Early bird - reduced fees 	110 	41,67 € 	4 583,33 € 	
Regular - full fees 	25 	166,67 € 	4 166,67 € 	
Regular - reduced fees 	25 	83,33 € 	2 083,33 € 	
Guests, sponsors 	30 	0 	- € 	
 	300 	 	20 000,00 €	
 	 	 	 	
2. Workshops 	 	 	 	
Regular 	200 	20,83 € 	4 166,67 € 	
 	200 	 	4 166,67 € 	
 	 	 	 	
3. Social Dinner 	 	 	 	
Delegates early 	130 	37,50 € 	4 875,00 € 	
Delegates late 	40 	41,67 € 	1 666,67 € 	
Accompanying persons early 	0 	50,00 € 	- € 	
Accompanying persons late 	0 	54,17 € 	- € 	
Guests 	30 	- € 	- € 	
 	200 	 	6 541,67 € 	
 	 	 	 	
4. Sponsoring (basé sur FOSS4G-E-2015) 	 	 	 	
Gold 	0 	4 000,00 € 	- € 	
Silver 	6 	2 500,00 € 	15 000,00 €	
Bronze 	6 	1 500,00 € 	9 000,00 € 	
Supporter 	3 	500,00 € 	1 500,00 € 	
Media Partners 	0 	- € 	- € 	
 	15 	 	25 500,00 €	
 	 	 	 	
Gd Total Income (estimate) 	 	 	56 208,33 €	
== EXPENSES ==
 
1. Venue 	Unit 	Quantity	Days	Total 	Note
Auditorium (400) 	3 000,00 € 	1 	3 	- € 	3 days sessions et 0,5 day set up. AV + technicien included
Session rooms (100) 	300,00 € 	4 	3 	- € 	3 days sessions et 0,5 day set up
Workshops room (25) 	100,00 € 	4 	1 	- € 	4 workshops 1 day
 	 	 	 	- € 	
 	 	 	 	 	
2. Audivisual Equipment 	 	 	 	 	
Videoprojector session rooms 	- € 	4 	3 	- € 	included in rental
Videoprojectors Workshops 	- € 	4 	1 	- € 	included in rental
PC all rooms + speaker desk 	- € 	8 	1 	- € 	provided by ENSG
PC & printer 	- € 	2 	1 	- € 	provided by ENSG
Speaker Assistance - Technicien 	- € 	2 	4 	- € 	provided by ENSG
 	 	 	 	- € 	
 	 	 	 	 	
3. Catering 	 	 	 	 	
Coffee breaks & lunch workshops	3,00 € 	 	 	 	non chiffré (dépend du sponsoring)
Coffee breaks conference 	3,00 € 	800 	3 	7 200,00 € 	2 breaks per day (beverage only)
Luncheons 	15,00 € 	400 	 	- € 	optionnel - à if funding vailable only
Icebreaker 	20,00 € 	360 	0 	- € 	90% inscrits (optionnel en cas de sponsors insuffisants)
Social Dinner 	50,00 € 	200 	1 	10 000,00 €	provision Guingette Martin-Pecheur (200 pax) ou Gégène (300 pax) - en option : transport & animation
Code Sprint 	20,00 € 	50 	1 	1 000,00 € 	provision for permant coffee break & sandwich lunch
 	 	 	 	18 200,00 €	
 	 	 	 	 	
4. Print &Web 	 	 	 	 	
Domaine 	100,00 € 	1 	1 	100,00 € 	
Website 	1 500,00 € 	1 	1 	- € 	
Sponsorship Brochure 	1 000,00 € 	1 	1 	 	layout; no print
Préliminaire programme 	500,00 € 	1 	1 	- € 	ENSG
Newsletter & emailing 	500,00 € 	1 	1 	- € 	
Final programme 	2 000,00 € 	1 	1 	- € 	ENSG
Proceedings on line 	2 500,00 € 	1 	1 	- € 	
Signage 	500,00 € 	1 	1 	- € 	ENSG
 	 	 	 	- € 	
 	 	 	 	 	
5. Registration Management Fees 	 	 	 	 	Geolab or In2events - TBD
Registration platform 	600,00 € 	1 	1 	600,00 € 	
Registration fees 	14,00 € 	400 	1 	5 600,00 € 	
Registration manager 	450,00 € 	1 	3 	1 350,00 € 	
Accommodation+travel 	- € 	1 	0 	- € 	
Delegate badges 	1,80 € 	400 	1 	720,00 € 	
 	 	 	 	8 270,00 € 	
 	 	 	 	 	
6. Abstract Management Fees 	 	 	 	 	
Abstract platform 	- € 	1 	1 	- € 	Framaform
Abstract fees 	- € 	300 	1 	- € 	
Speakers Management 	- € 	1 	1 	- € 	
 	 	 	 	- € 	
 	 	 	 	 	
7. Management Fees 	 	 	 	 	
Coordination fees 	10 000,00 €	1 	1 	10 000,00 €	In2Events fees
Financial Management fees 	4 000,00 € 	1 	1 	4 000,00 € 	
 	 	 	 	14 000,00 €	
 	Unit 	Quantity	Days	Total 	Note
8. Exhibition 	 	 	 	 	
Poster pannels 	25,00 € 	30 	1 	750,00 € 	Outside supplier - to be quoted - estimate based on 30 pannels
Tables + chairs 	- € 	1 	1 	- € 	ENSG
Booth structures 	40,00 € 	40 	1 	1 600,00 € 	Outside supplier - to be quoted - estimated based on 40 sqm (4 booths 6 sqm + 4 booths 4 sqm)
Electricity 	- € 	1 	1 	- € 	ENSG
 	 	 	 	2 350,00 € 	
 	 	 	 	 	
9. Staff on site 	 	 	 	 	
Room staff 	- € 	4 	3 	- € 	ENSG
Welcome staff supervisor 	- € 	1 	4 	- € 	ENSG
Welcome staff 	- € 	4 	4 	- € 	ENSG - registration + bags etc
Miscellaneous staff 	- € 	4 	3 	- € 	ENSG
 	 	 	 	- € 	
10. Guests - Keynote speakers 	 	 	 	
''' 	
Accommodation 	120,00 € 	6 	5 	3 600,00 € 	estimated based on 6 speakers/5 nights/ 2* hotel
Travel grants 	1 000,00 € 	6 	1 	6 000,00 € 	estimate based on 6 keynote speakers / 1000 € per speaker
 	 	 	 	9 600,00 € 	
 	 	 	 	
''' 	
11. Miscellaenous 	 	 	 	 	
Congress Bags 	3,00 € 	400 	1 	- € 	to be sponsorised
Notepads & pens 	- € 	400 	1 	 	to be sponsorised
Unforeseen expenses 	2 000,00 € 	1 	1 	2 000,00 € 	provision
Bank fees 	30 708,33 €	1,80% 	1 	552,75 € 	fees for secured payment, 1,80 %, provision, invoiced on real cost
''' 	 	 	 	2 552,75 € 	
''' 	 	 	 	 	
Gd Total 	 	 	 	54 972,75 €	
 
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Category:Budget
Category:Local chapter francophone
Category:European Network