Board Meeting 2022-10-31

This board meeting is scheduled Monday 31 October 2022 at 15:00 UTC through Jitsi, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.
== Agenda ==
=== Current items ===
# roll call 
# appoint meeting chair, meeting scribe/secretary
# Review and approve past minutes
#* Board_Meeting_2022-10-17
# FOSS4G 2023 LOC 1st installment request and meeting
# MoU: Smart Geo Expo.
# Oceania TGP Application 
# Project trademarks update
# Communicate Sponsorship opportunities for 2022-2023 
# Review Action items 
# Add your topic here
== Minutes ==
* Presiding: Angelos
* Scribing: Rajat
* Attending: Codrina, Marco, Rajat, Angelos, Vicky, Michael
* Guests: Besfort, Valmir
===Review and approve past minutes===
* Board_Meeting_2022-10-17
* Motion passed on Loomio: https://www.loomio.com/p/4jraXH3m/motion-to-approve-meeting-minutes-from-board-meeting-2022-10-17
===FOSS4G 2023 LOC 1st installment request and meeting===
* Feedback on Venue, Website (Jekyll)
* Deadline for moving the venue depends on the number of registrations
* Registration - Pretalx (Test case scenarios) 
* Early bird ticket and call for registration by Nov 22, 2022
* Academic and Program Track - Call for proposals by Nov 10, 2022 using Pretalx and OSGeo server
* Call for sponsors - Feb
* Social Media accounts: Using the same for previous FOSS4Gs
* Budget
** Ministry of Economy has shown interest in funding the participation of local students
** Accommodation 
* Questions from LOC:
** How to handle invoices
** Papers: Papers are published for Academic Track. The communications needs to be done before the conference.
*** ACTION: Codrina to write to Marco Minghini for further support regarding publications. 
** Subdomain and e-mails
*** We need to ask SAC for status
* Advance payment.
** ACTION: Angelos to make a motion on Loomio for voting on approving advance payment (Done)
** Motion passed on Loomio: https://www.loomio.com/p/DXG9BWfV/motion-to-approve-first-advance-payment-of-30k-euros-to-kosovo-loc-for-foss4g-2023
===MoU: Smart Geo Expo===
MOT1: Approve the OSGeo/Smart Geo Expo MoU (with the change of term “geospatial information” to “geospatial technology”).
* Angelos +1 initial motion
* Vicky second +1
* Codrina +1
* Rajat +1
* Marco +1
* Michael +1
* Motion passed during meeting
* ACTION: Vicky and Codrina to post the MoU on the wiki . (Done)
* ACTION: Angelos to move the motion to Loomio for archiving purposes (Done).
* Motion passed on Loomio: https://www.loomio.com/p/HG2q1FJz/motion-to-approve-mou-between-osgeo-and-smart-geo-expo
MOT2: Approve 1000$ to support Vicky’s travel to Korea for signing the MoU from Board Travel Budget.
* Angelos +1 initial motion
* Codrina +1
* Rajat +1
* Marco +1
* Michael +1
* Vicky +0
* Motion passed during meeting
* ACTION: Michael to transfer the budget to Vicky (Done)
===Oceania TGP Application===
* ACTION: Angelos to respond that the request is being handled by the conference committee (Done )
===Project trademarks update===
* Moved to next board meeting
===Communicate Sponsorship opportunities for 2022-2023===
* Moved to next board meeting
===Review Action items===
* Moved to next board meeting
=== Actions ===
* See https://git.osgeo.org/gitea/osgeo/todo/issues
== IRC Log ==
* no log, a jitsi meeting
== Next meeting ==
*Board Meeting 2022-11-28
Category:Board
Category:Board Meetings 2022