Board Meeting 2011-11-10

Category:Board
Category:Board Meetings 2011
This board meeting is scheduled for the 10th of November 2011 at 17:00 UTC on IRC and follow up voting on Skype. 
== Agenda ==
* Review past minutes: Board Meeting 2011-10-05
* Appoint secretary
* Action items from last meeting
*# mpg: remove last line from Code Sprint Guidelines [done]
*# Peter: make mission text same on all pages
*# Jeff/Tim: draft RCMRD MOU
*# Peter: look into conf call options
*# All: review Tyler's task list and prioritize, mark for budget if outsourcing is the option
* (Motion to) accept Jody Garnett as new Incubation Committee chair replacing Daniel Morissette
* (Motion to) establish a North America Region Chapter OSGeo-NA
* Discuss how to proceed with FOSS4G 2012 in Beijing.
* Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam (see mail)
* Review, simplify and harmonize OSGeo Bylaws, guidelines and OSGeo Constitution
* Review What's_Not_Working and What's Working (last edits from 2006) and update or delete (not sure whether we need this pages). 
* Task WebCom (if still alive) with web site redesign, see also http://www3.osgeo.org/ and WebCom_OSGeo_Site_Focus#All_Together_Now
* Initial contact point for sponsorship requests and follow-ups. 
* please add items
== Minutes ==
* logistics
** detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-11-10.log
** Attending: Michael Gerlek (mpg) , Mark Lucas (dropped off at 0:45), Jo Cook (archaeogeek) , Frank Warmerdam (FrankW_), Arnulf Christl (seven), Daniel Morissette (dmorissette), Jeff McKenna (jmckenna), Tim Schaub (tschaub)
** Also attending: Tyler Mitchell (spatialguru)
** Regrets: Peter Batty
** Absent: (none)
** Chair: Arnulf
** Scribe: mpg
* roll call
* review past minutes
** approved
* items carried over from last meeting
** Code Sprint Guidelines approved
** RCMRD MOU
*** seems no interest their side
*** Frank will try to contact, carry over to next time
** conf call options
*** Peter out, defer
** review Tyler's task list
*** most pressing items seem to be already being handled
*** treasurer transition not yet completed
*** CRM working
*** Tyler mailing mpg some hardcopy stuff
*** phone number for DNS, etc - mpg cell for now, mpg to get google voice for this
* reviewing the ED xfer list
** https://docs.google.com/spreadsheet/ccc?key=0AueqfMuYE6JYdGY0QnlBajdINGlSNTI0QkE2S2RNTEE&hl=en_US#gid=0
** remaining holes are SAC, finances, maybe some MarCom
* approve Jody as Incubation Chair
** approved
* motion for NA chapter
** much discussion
** agreed to defer; Mark follow up on emails
* Beijing 2012 event
** Jeff to prepare a proposal to discuss with Beijing and Board, the spirit of which is:
*** there is a perceived lack of communications from the LOC which has us concerned
*** also, we know there are lots of logistics we (Board, prior LOC experienced people) can help out with
*** we are considering hiring Jeff to do this
** Jeff to report back on 17th
** Gary Sherman notes the need for openness and public discussion, due to obvious possible conflict of interest
*** Arnulf to send board mtg email to discuss list w/in 1 week
* Geospatial Media offer to join organizing the Open Source track at Geospatial World Forum in Amsterdam
** Arnulf to own this
* Need to simplify our bylaws
** need a team with at least one board member to review current bylaws, solicit general membership, make recommendations for changes
** Jo to lead this team
** bylaws changes to find a way to fix board voting procedures
* WebCom redesign issue
** moved to sac/WebCom, no board action to be taken
* contact point for sponsorships?
** will be Arnulf for now
** may hand off/rotate in time
* additional items
** mpg to send out email with all motions
==== Assigned Tasks ====
* Frank: try to contact RCMRD once more re: MOU
* mpg: get a google voice phone number for OSGeo
* Mark: continue email threads on NA chapter formation
* Jeff: prepare proposal for aiding Beijing LOC (due Nov 17th)
* Arnulf: send out summary of meeting to discuss list (due Nov 17th)
* Jo: form bylaws team
* mpg: send out motions for formal voting
==== Motions ====
# approval of previous meeting's minutes - m/Daniel, 2/Frank, all +1
# codesprint guidelines approved - m/Frank, 2/mpg, all +1
# approve Jody as Incubation Chair - m/Daniel, 2/Arnulf, all +1
# Jo to serve as chair of bylaws task force - m/mpg, 2/Frank, all +1
# close meeting [not voted]
All motions passed by a vote on the Board mailing list.