Board Meeting 2020-01-27

This board meeting is scheduled Monday 27 January 2020 at 16:00 UTC through IRC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.
== Agenda ==
=== Current items ===
# roll call
#* appoint meeting chair, meeting scribe/secretary
# Review and approve past minutes
#* Board_Meeting_2020-01-13
# Appoint Jody Garnett and Enock Seth Nyamador as co-chairs of Marketing Committee.
# Negotiation with Buenos Aires Team
# f2f Meeting - https://dudle.inf.tu-dresden.de/hacBIYOAEA/
# FOSS4G Registering Trademark (Email from Steven F.)
# Email from Bart 5.12. regarding board actions towards Halifax-actions
# Discuss request from osgeo4w for yearly budget
# Project report from Marble
# QGIS Summer camp, Summer school, Contributer meeting and Conference - application for sponsorship
# Request W3C Web mapping workshop, Montreal June 15-17 
# Request for collaboration for an NSF research project
# FOSS4G Europe 2020 request for seed funding 
# GSoC 2020, Importance of that program.
# Add more agenda items here...
== Minutes ==
* Presiding: Till
* Scribing: Angelos
* Attending: Till, Astrid, Angelos, Tom, Codrina, Helena, Victoria, Michael, Vicky
=== Review and approve past minutes Board_Meeting_2020-01-13===
* Motion was already made on Loomio: https://www.loomio.org/d/cNZLd04X/approve-meeting-minutes-from-board-meeting-2020-01-13
* Motion passed on Loomio.
=== Appoint Jody Garnett and Enock Seth Nyamador as co-chairs of Marketing Committee ===
* Jody Garnett present.
* Jody is going to try to restart the marketing / outreach committee
MOT 1: Appoint Jody Garnett and Enock Seth Nyamador as co-chairs of Marketing Committee
* Astrid: +1 (Initial motion)
* Angelos: +1 (seconded)
* Helena: +1
* Tom: +1
* Till: +1
* Victoria: +1
* Codrina: +1
* Michael: +1
* Vicky: +1
* Motion passed during the meeting
* Motion on Loomio: https://www.loomio.org/d/20P1haLs/appoint-jody-garnett-and-enock-seth-nyamador-as-co-chairs-of-marketing-committee
* ACTION: Astrid to update the website officer list
=== Negotiation with Buenos Aires Team ===
* On Conference Committee mailing list there was a proposal of Eli: First 30k 50/50, then 90/10
* ACTION: Till to talk to BALOC and report back
=== f2f Meeting ===
* https://dudle.inf.tu-dresden.de/hacBIYOAEA/
* Some concers that Athens will be very busy. Note that we are planning a co-located OGC API Hackathon at that time.
* Maybe we could meet the day after or before the community sprint
* Thoughts about having the f2f in both places so that at least all can participate personally on one
* Give more time for all to vote on the poll and also discuss on mailing list before making a decision.
=== FOSS4G Registering Trademark (Email from Steven F.) ===
* Example from ASF: https://www.apache.org/foundation/marks/
* Discussion about FOSS4G and ribon trademarks.
* This discussion was raised before (with the LocationTech thing), Venka, as the initiator, did not agree.
* Perhaps make a wider discussion about this. Maybe board and conf-list.
* Jody: For TM our website (and the old website) claims the trademark https://www.osgeo.org/legal-information/ Text is copied from old website, I assumed folks who wrote it knew what was what.
* Probably should first start with a CC vote to do this before we go wider.
* ACTION: Till to answer Steven
* Side discussion about OSGeo Store online. Looks like a topic for the marketing committee.
=== Email from Bart 5.12. regarding board actions towards Halifax-actions ===
* Actions such as unresponsiveness on request from the community and also the board and the other actions taken were against the CoC.
* Bart's email was more about the actions and not how to handle promoting Calgary as the official conference.
* It's a good idea to ask CoC-committee for their thoughts on this.
* Also note that Jeff was unresponsive while being on the board for more than 6 months
* We should at least have a common public position.
* Vicky as co-chair of CoC committee tried to contact Jeff, and he was unresponsive
* Maybe someone could try to call him on the phone. Looks like other channels do not work.
* If it was weeks, there can maybe be some lenience and understanding, but this is working against OSGeo and FOSS4G for months.
* This is a wider issue regarding the fact that OSGeo doesn't have the tools to protect itself from these actions.
* Prevention: Own the trademark
* It is not a priority to contact Jeff right now or revive this halifax topic.
* Bylaws do mention that the board can remove members if they missbehave.
=== Discuss request from osgeo4w for yearly budget ===
* Paolo Cavallini present.
* The board has passed a budget for 2020 and approved 4000 for OSGeo4W (plus another 500 as a community project)
* Paolo: This is not our main point, we would like is that osgeo4w would be recognized as a crucial part of OSGeo infrastructure so its future could be more secure. Currently all resides on the goodwill of a few people, and on the support by QGIS.ORG, whereas it's a global project for Windows users
* Our idea was to offer support (money) in order to promote the project and create a healthy community around it
* Right now we have a specific structure, OSGeo4W has to fit that structure somehow
* Paolo: this is much appreciated, but the problem is how to secure its future, not a one off
* We would prefer to have it incubated. proj is a good example of a long standing core project that is now (recently) an OSGeo project
* Paolo: I regard it more as a part of the infrastructure, much as the website
* Jody: The project is too small to incubate. Being a OSGeo community project is all you are going to get at present
* OSGeoLive took many years to be strong enough for incubation.
* Paolo: integrating in SAC is an option
* I think the main goal is to find more volunteers. We would also suggest the OSGeo4W team could ask on the lists for new members.
* Maybe a discussion with the OSGeo4W and the SAC team makes sense to identify the tasks
* Jurgen is already involved in SAC and could put it on the agenda.
* First discuss with SAC, then decide
=== Project report from Marble ===
* Marble reported on mailing list, so it is fine
* Marble can provide with a slide for the next AGM
=== QGIS Summer camp, Summer school, Contributor meeting and Conference - application for sponsorship ===
* Summer school was canceled, there is still a 5k request
* Should the QGIS summer camp be funded separately of QGIS code sprints - perhaps as initiative?
* Basically we need to follow our funding guidelines: code sprints cannot be funded directly, sharing risk is the purpose, so that events can attract sponsors and we can back them up
* https://github.com/OSGeo/osgeo/blob/master/board/documents/osgeo_financial_guidance.pdf
* ACTION: Till to point them to these guidelines and ask to request for support as for any other codesprint.
* Remaining topics moved to next board meeting
== Actions ==
* Astrid to update the website officer list
* Till to talk to BALOC and report back CHECK - BALOC agreed (50%/50% share on the first 30k surplus, above that 90% OSgeo and 10% to
BALOC.)
* Till to answer Steven about the FOSS4G Trademark. (Pending)
* Till to reply to QGIS Summer camp organizers and point them to these guidelines and ask to request for support as for any other codesprint. (CHECK, mail sent)
== IRC Log ==
* http://irclogs.geoapt.com/osgeo/%23osgeo.2020-01-27.log
Category:Board
Category:Board Meetings 2020