FOSS4G 2009 Venue Planning

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This page is being used for the planning of venues to use for the FOSS4G 2009 conference.
== Example Program ==
 
Sunday,October 18
Monday,October 19
Tuesday,October 20
Wednesday,October 21
Thursday,October 22
Friday,October 23
Saturday,October 24
Morning
Mapping Party
Technical VisitsAND/ORTours
Half-day WorkshopsAND/ORtwo 90-minute Labs
RegistrationANDOpening Plenary
Exhibit HallDemo TheatrePresentationsand possiblyLabs
Exhibit HallDemo TheatrePresentationsand possiblyLabs
Developers'CodeSprint
Lunch
 
 
Lunch for the Workshop delegates
Lunch near the Exhibits
LunchPoster Session
Lunch near the Exhibits
Lunch for the Code Sprint
Afternoon
Mapping Party
Technical VisitsAND/ORTours
Half-day WorkshopsAND/ORtwo 90-minute Labs
Exhibit HallDemo TheatrePresentationsand possiblyLabs
Exhibit HallDemo TheatrePresentationsand possiblyLabs
Closing PlenaryANDOSGeo AGM
Developers'CodeSprint
Late Afternoon
 
 
BOFs (offsite)
Welcome Reception
BOFs
BOFs (offsite)
 
Evening
 
 
 
Welcome Reception continues
Banquet
 
 
== Program Planning Notes ==
=== BOFs ===
* in 2007, BOFs had a 'closing time', which was primarily dictated by security(getting everyone out of the conference center by a certain time) - will that be the case with the SCEC?
=== Code Sprint ===
=== Demo Theatre ===
* was in a separate room for 2007, and in the exhibit hall for 2008 - which is better?
=== Exhibit Hall ===
* if the exhibit hall can't be setup until Wednesday AM, does that cause problems? For example, OC/PCO staff who need/want to be involved in the Opening Plenary who would also be needed for the setup, or Exhibitors who want to attend the opening plenary.
=== Labs ===
Hands on, in a classroom setting. Duration is typically half that of a Workshop.
=== Lunch ===
=== Mapping Party ===
OpenStreetMap mapping party.
* organisation to be done by 'the OpenStreetMap people'
* we can help with promotion, and suggestions for areas to map
* presumably this is a no-cost item for FOSS4G2009
=== OSGeo AGM ===
* in 2007 it was on the first day, and in 2008 the last day - which is better?
=== Poster Session ===
=== Presentations ===
* in 2007 these were three 25-minute presentations grouped into a 90 minute session, but people started switching between individual presentations instead of staying for the 90-minute session
* in 2007 Presentations and Labs ran parallel, in 90-minute blocks, but if Labs are not part of the program, Presentations could be arranged in a different manner
* would we necessarily want all Presentations to be the same length, or could some blocks be for Presentations that are allocated a longer time period?
=== Plenaries ===
==== Opening ====
* need to allow time for people to register before the plenary starts
==== Closing ====
=== Registration ===
* will "early registration" be needed to properly identify people participating in Technical Visits or Tour prior to the conference?
* if Workshops are held offsite, an offsite registration desk will have to be available
* if the SCEC is not available until Wednesday, can there be a registration desk at SCEC on Tuesday, so people can register, in order to reduce the 'crush' of Wednesday AM registrations? 
=== Social Events ===
=== Technical Visits ===
A visit to some company or facility that has a "technical component", although it may not necessarily be focused on geospatial.
=== Tours ===
A non-technical visit to some location of general interest.
=== Workshops ===
Hands on, in a classroom setting. Duration is "1/2 day".
Category:FOSS4G2009