Board Meeting 2023-07-01

This board meeting is scheduled Saturday 01 July 2023 at 07:00 UTC through Jitsi, a record of motions is preserved on Loomio and actions on the OSGeo todo issue tracker. 
This meeting is a F2F meeting during the FOSS4G 2023.
== Agenda ==
=== Current items ===
# roll call
# appoint meeting chair, meeting scribe/secretary
# Review and approve past minutes
#* Board_Meeting_2023-05-30
# Executive positions 2023
# Appoint new CRO and plan elections
# FOSS4G 2024 Belén and forward
# OSGeo's internationalization steps
# FOSS4G-Asia 2023 Travel Grant Funding Request
# Attendance at 13th UNGGIM Meeting
# Initialize discussions about Marketing Strategy
# Domains
# ZOO-Project project graduation
# Sponsors relationship maintenance 
# AGM @ Foss4g
# OSGeo Community Sprint updates
# Regional events
# Project usage statistics
# ESA and EC sponsorship
# GISTAM 2024 Proposal for partnership 
# Codemeo partnership proposal
# Invitation to UIA Business Meeting
# Review TODO list and give priorities
# Add your topic here
== Minutes ==
* Presiding: Angelos
* Scribing: Mike
* Attending: Mike, Tom, Codrina, Rajat, Angelos, Vicky, Ariel, Marco
* Guests: Ivan Sanchez, Tatiana Pará, Walter Shilman, Luca Deluchi 
=== Review and approve past minutes ===
* Board_Meeting_2023-05-30
* Waiting for loomio motion to complete, waiting for votes on Loomio: Codrina, Adam
* Motion passed on Loomio: https://www.loomio.com/p/nTJj3Br2/motion-to-approve-meeting-minutes-from-board-meeting-2023-05-30
=== Executive positions 2023 ===
* Existing Loomio: https://www.loomio.com/d/d6k7Z5Xj/executive-positions-2023
* We keep the same executive positions until November (motion by Mike, passed)
* ACTION: Angelos to make a motion on Loomio (Done).
* Motion passed on Loomio: https://www.loomio.com/p/5e7JOYxz/motion-to-keep-existing-executive-positions-until-next-elections
* We aim to have the executive positions discussion as soon as the new board is announced.
=== Appoint new CRO and plan elections ===
* MOT1: Angelos motion to appoint Ivan as CRO for 2023 charter member and board elections
Passed locally, will be voted on Loomio
* Motion passed on Loomio: https://www.loomio.com/p/AKfx1t25/motion-to-appoint-iv-n-s-nchez-as-cro-for-2023-elections
* Discussion on how to lower barrier for candidates for elections (board and charter member): 
** Add a page on OSGeo website to outline what a candidate (board/charter member) needs to do. Remove wiki from the process. 
* ACTION: Ivan and Vicky to ask Jorge if he wants to help CRO (Done)
* ACTION: Vicky to send announcements about elections right after conference
** Dates: Charter Members: Sept: 15, Board Elections: Nov 1
=== FOSS4G 2024 Belém and forward ===
* Considering translations and presentations done twice in multiple languages
* Draft Proposal: https://docs.google.com/document/d/13pFu_7dltGSVwH5IqJ1csq6mCoiENGhNZuq7R_Ymgb4/edit?usp=sharing 
* Discussing technical aspects, costs and formation of local chapter.
* Someone from Belém LOC should attend Board meetings monthly.
* Japan's team joins the meeting for 2025 (Hiroshima).
=== OSGeo's internationalization steps ===
* Add a project graduation checklist item for incubation projects to have the ability for i18n <- SHOULD
* ACTION: Tom to bring the topic to the incubation mailing list (Done): https://lists.osgeo.org/pipermail/incubator/2023-July/004676.html
=== FOSS4G-Asia 2023 Travel Grant Funding Request ===
* https://lists.osgeo.org/pipermail/board/2023-June/013299.html
* MOT2: Accept the request by Mike. Passed.
* ACTION Angelos to move to Loomio (Done)
* Motion open on Loomio: https://www.loomio.com/p/ibJ4HVc1/motion-to-approve-foss4g-asia-2023-travel-grant-funding-request-for-usd-5-000
=== Attendance at 13th UNGGIM Meeting ===
 
* Ask the UN committee about the potential to get a presentation.
* We have past contact details which can be used for further interactions, if required: https://lists.osgeo.org/pipermail/un/2020-November/000165.html
* ACTION: Ariel to contact the UN committee to see if we can make a presentation at the event.
=== Initialize discussions about Marketing Strategy ===
* ACTION: Codrina to start a draft
=== Domains ===
* Domains can be paid from community project budget
=== ZOO-Project project graduation ===
* Completed. Informational only as a result.
* https://www.loomio.com/p/e05cGCYP/graduate-zoo-project-as-an-osgeo-project
=== Sponsors relationship maintenance ===
* https://lists.osgeo.org/pipermail/board/2023-April/013255.html
* Discussion to create OSGeo sponsorship packs that will include conference sponsorship
* Questions: 
** Do the sponsors get any registration discounts?
** Can the sponsors (recurring) directly give money to OSGeo for all the events and conferences?
* Adding to next agenda to follow up
=== AGM @ Foss4g ===
* Change the AGM to an AMA.
* We should ask this session to happen before the closing ceremony at prime time (after opening session or before a keynote)
* Ask for individual videos instead of editing one.
* Consider a generic video on “What is OSGeo?”
* ACTION: Tom to initiate issue (Done)
* https://git.osgeo.org/gitea/osgeo/todo/issues/157
=== OSGeo Community Sprint updates ===
* November 6-9, 2023
* We are expecting huge participation. QGIS and Pangeo communities are joining
* Registration for the conference is free and community sprints can freely attend the conference
* It should be a four hour session instead of three so that they have an idea what the participants are expecting.
* Should we create a discord channel for this sprint for the virtual participants?
=== Regional events ===
* No change to financial guidelines
=== Project usage statistics ===
* Discussed the process that QGIS is gathering usage data
* https://blog.qgis.org/2022/06/16/qgis-userbase-analytics/
=== ESA and EC sponsorship ===
* Updates from Codrina about the EU legal entity
=== GISTAM 2024 Proposal for partnership ===
* https://lists.osgeo.org/pipermail/board/2023-June/013309.html
* ACTION: Angelos to reply that they can promote in Events page (Done)
=== Codemeo partnership proposal ===
* https://sites.google.com/codemotion.it/community-en/partner/proposal?authuser=0
* ACTION: Angelos to reply that we are not interested (Done)
=== Invitation to UIA Business Meeting ===
* Thoughts: Send the OSGeo generic video
=== Actions ===
* See https://git.osgeo.org/gitea/osgeo/todo/issues
== IRC Log ==
* no log, Jitsi meeting
== Next meeting ==
*Board Meeting 2023-07-25
Category:Board
Category:Board Meetings 2023