Board Meeting 2015-05-21

This board meeting is scheduled for the 21st of May 2015 at 14.00 UTC through IRC and follow up voting by email. 
== Agenda ==
=== Current items ===
* roll call
* appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes: Board Meeting 2015-04-09
* brief treasurer report
* Approve OSGeo Code of Conduct, as per: http://wiki.osgeo.org/wiki/Code_Of_Conduct
* Clarify rules on letters of support (Protocol for requesting letter of support)
* Incubation: PyWPS to enter incubation with Tom Kralidis as mentor. Committee membership has been adjusted based on participation.
* FOSS4G 2015 update
* FOSS4G 2016 update
* Finalize OSGeo Budget 2015
**Request the allocated $5K for ICA/OSGeo labs for funding Student travel awards for FOSS4G 2015 Seoul 
** note: request to Board to split the already allocated 5K$ for ICA-OSGeo labs student travel into 3.5K$ for GeoForAll website development + 1.5K$ FOSS4G 2015 student travel fund [NOT NEEDED see above]
* Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015. See request to the Board list
* Travel etc. expenses discussion for FOSS4G 2016 going to 2015 and for next years
* Request for contacting Esri about the "GIS for the UN and International Community" event (request) (event)
* 
*add your items here
=== Items from past meetings ===
* Updating/Recording accurate foundation officers
** Website committee chair not active (according to the chair)
** Geodata committee not actively used (according to the chair)
** Marketing committee without a chair
* Updating/Recording accurate local chapters
* Agree on 5-level project evaluation as proposed by Cameron 
* OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
* [UNASSIGNED] update Officers page (and any others) to reflect pycsw as a graduted OSGeo project
== Minutes ==
* Attending: Jeff, Bart, Vasile, Anne, Michael, Jachym, Jorge (partly)
* Presiding: Jeff
* Scribing: Bart
== brief treasurer report ==
* directors insurance has been updated for the next year
* the osgeo town hall in europe expenses have been received and paid
* and dmorissette is working with tyler to close out the CAN td account and update our paypal account
* currently we cannot accept funds on our paypal account Mike hopes to have this all resolved soon but its not complete yet
== code of conduct ==
* Implementation steps (how things happen/reports/actions/records/decisions) must come later.
* Kristin, EliL , Camille and Jeff have committed offline to develop an implementation plan
== FOSS4G 2015 update ==
* things look to be moving well. total abstracts a little lower, but still good
== FOSS4G 2016 update ==
* all progress is on their public mailing list. local organizing committee is forming (workshop chair named this week)
* they are also thinking of logo
== Budget ==
* Sponsorship income doesn't seem accurate, will be updated by Mike
* Townhall EU meeting should be in budget since it's yearly
* the foss4gna funds are $6k (invoice has been sent)
== Request for sponsorship for "Open Source Comes to Campus" - Algeria, October 2015 ==
* seems general ICT event, not geo
* is there any connection with existing OSGeo members?
* Jeff to follow-up
=== Assigned Tasks ===
* Update http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support to mention it has been re-approved (BART)
* Update budget (MIKE)
* Get clarification on our fiscal year (the calendar year?) (MIKE)
* Contact "Algeria Sprint Organisation" (JEFF)
=== Motions (confirmed by email) ===
See on the Board list.
Motion 	+1	0	-1	Abstain	Passed?	Notes
Approve past meeting's minutes 	6 	x	x 	x 	Yes 	
accept v1.0 of the proposed OSGeo Code of Conduct (http://wiki.osgeo.org/wiki/Code_Of_Conduct) from CameronS et al 	6 	x	x 	x 	Yes 	
re-adopt http://wiki.osgeo.org/wiki/Protocol_for_requesting_letter_of_support for future requests for letters of support	6 	x	x 	x 	Yes 	
PyWPS project to enter OSGeo Incubation with Tom Kralidis as mentor. 	5 	x	x 	1 	Yes 	
approve the OSGeo 2015 Budget as described at http://wiki.osgeo.org/wiki/OSGeo_Budget_2015 	7 	x	x 	x 	Yes 	
=== Full, raw minutes notes ===
See: http://irclogs.geoapt.com/osgeo/%23osgeo.2015-05-21.log
Category:Board
Category:Board Meetings 2015
=== Next meeting ===
2015/06/18 + 14:00UTC http://wiki.osgeo.org/wiki/Board_Meeting_2015-06-18