Board Meeting 2009-05-29

Category: Board
Category:Board Meetings 2009
This board meeting has been scheduled for the 29th of May 2009 at 15:00 UTC (fixedtime), by Skype and IRC (#osgeo) at the same time.
Communication will be using Skype voice, initiated by Tyler. Be sure to give him your Skype username.
; Please notice that we should have any necessary dialog on IRC or mail before the actual meeting so that we can make the phone call as short as possible. 
== Agenda ==
* Appoint meeting secretary
* Review and approve Board Meeting 2009-03-13 minutes.
* Review and approve Board Meeting 2009-04-24 minutes.
* Approve OSSIM for graduation from incubation with Mark Lucas as VP, OSSIM as recommended by the incubation committee.
* Review and approve the 2008 annual financial report recommended by the Finance committee ( Balance Sheet and Income & Expenses)
** 2008 Finance committee summary for Annual Report 
* Elections for Charter Members and to Board in 2009 - find a CRO, draft a timetable. 
* Sponsorship opportunities, ideas and updates from all
* Charity status in USA, filing taxes
* Update from Tyler
** Marketing Material Samples - Annual Report - Mellon grant/award application
** Upcoming, etc: Keynote at UK OSGIS Meeting - Panel at Regional ESRI event - Vancouver Open Policy
== Minutes ==
* Attended: Arnulf, Jo, Frank, Markus, Ari, Tyler
* Tyler volunteers to take minutes
== General Discussion ==
General discussion occurred on IRC. 
* Review and approve Board Meeting 2009-03-13 minutes and review and approve Board Meeting 2009-04-24 minutes.
** markusN: re the first minutes: was there any follow-up concerning "Ask Marketing Committee to discuss how to spread the OSGeo PayPal donation option more, track donors, etc. "? TylerM: no, I didn't make any follow up on it via marketing committee. Will file a trac ticket for Marketing.
** TylerM: Similar question re: the 15k up front funding for foss4g2010 - did conference committee get anything back? FrankW: With regard to 15k upfront, I floated a proposal but there was no followup on the list from me or anyone else. zool: as the barcelona organisers are the ones it will most impact i would expect to see input form them e.g. lorenzo - a draft budget for where that will be laid out
* Approve OSSIM for graduation from incubation with Mark Lucas as VP, OSSIM as recommended by the incubation committee.
** zool: i am glad to hear inccom is happy given the code management / governance issues ossim had in the past - very glad!
** FrankW: OSSIM has a somewhat unconventional approach, but they do buy into our requirement for openness, and traceability.
* Review and approve the 2008 annual financial report recommended by the Finance committee
* Elections for Charter Members and to Board in 2009 - find a CRO, draft a timetable.
** Looking for volunteer to lead this, for acting as elections officer for 2009 elections. Task to collect nominations for charter members, board members and to collect/count votes.
** As per: http://wiki.osgeo.org/wiki/Chief_Returning_Officer
== Voting ==
After general discussion, voting was done by voice call.
* MOTION: Arnulf moved, Jo second, motion to approve March minutes. All were in favour, carried.
* MOTION: Arnulf moved, Jo second, motion to approve April minutes. All were in favour, carried.
* MOTION: Frank motioned, Jo seconds: Approve OSSIM for graduation from incubation with Mark Lucas as VP, OSSIM as recommended by the incubation committee. All were in favour, carried
* MOTION: Frank motioned, Arnulf seconds: Review and approve the 2008 annual financial report recommended by the Finance committee
** +1 from 4 voters, +0 from Jeroen (didn't have time to review) - carries.
** Follow up note from Jeroen says he's reviewed and would vote +1 in retrospect.
* Arnulf motions to close formal call part of meeting. Jo seconds, all in favour. Meeting adjorned after approximately 30 minutes.