Board Meeting 2014-10-16

This board meeting is scheduled for the 16th of October 2014 at 13.00UTC through IRC and follow up voting by email. 
== Agenda ==
* roll call
* appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes: Board Meeting 2014-09-13
* brief treasurer report
* Beginning the FOSS4G 2016 process
* Approve the MOU ISPRS
* Developing a Code of Conduct for the foundation (members, events)
* Selecting a 'Board Sprint' day/time (to tackle issues such as FOSS4G/vision/goals)
* Updating/Recording accurate foundation officers
** Website committee chair not active (according to the chair)
** Geodata committee not actively used (according to the chair)
** Marketing committee without a chair
* Updating/Recording accurate local chapters
* Agree on 5-level project evalutaion as proposed by Cameron 
* OSGeo is now a registered 'organization' with OGC, and goal is to have all OSGeo "products"/projects listed there. (initial discussion on Projects list)
* add your items here
* Select next meeting timeslot (is this time ok for everyone?)
== Minutes ==
* Attending: Jeff, Anne, Maxi, Jachym, Jorge, Mike
* Presiding: Jeff
* Scribing: Anne
=== Assigned Tasks ===
* Jorge: publish election report (a polite request rather than a task, he was not there when the request was made) -- done: Election_2014_detailed_results
* Jeff+Anne: News item for MoU ISPRS
* Write a Code of Conduct draft on wiki, get it voted by Charter members, put in place report addresses/forms
* Jachym: contact Conference Committee for FOSS4G 2016 RfP -- done: mail to Board list and Frank
* Anne: make an online poll for Board sprints -- done: mail to Board list
=== Motions (confirmed by email) ===
See email thread on the Board list.
Motion 	+1	0 	-1	Abstain	Passed?	Notes
Anne: Approve past meeting's minutes 	8 	1 (Bart, who was not there)	0 	 	Yes 	
Maxi: Put online, clearly accessible, all the OSGeo economic report at the end of each year. Format has to be established to guarantee privacy to everybody 	9 	0 	0 	 	Yes 	Treasurer should say his opinion to it as well (was not present when the motion was voted)
Jeff: Approve the Memorandum of Understanding with the International Society for Photogrammetry and Remote Sensing (ISPRS), and to allow both organizations to work together to promote open geospatial	9 	0 	0 	 	Yes 	No obligations/duties yet, only broad agreement
Jeff: OSGeo develops a general Code of Conduct, to apply to all foundation Board, Charter, members and events. 	9 	0 	0 	 	Yes 	To be decided: how people will report CoC violations and how OSGeo shall do when something happens
=== Full, raw minutes notes ===
 IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2014-10-16.log
* 13:00 Meeting starts: present Board members are Jeff, Anne, Maxi, Jachym and Jorge
* 13:06 Motion: approve past meeting's minutes
* 13:11 Discussion over OSGeo financial reports availability
** Motion: put online, clearly accessible all the OSGeo economic report at the end of each year format has to be established to guarantee privacy to everybody
* 13:21 Agenda item: FOSS4G 2016
** FOSS4G 2016 will be in Europe and it is needed to send the RfP soon, as it requires time to find an appropriate location for ~1000 attendees
** Task: Jachym will first contact Conference Committee to get RfP updated in one month, if there is no answer the Board will take care of updating RfP
* 13:30 Mike joins the meeting and votes for the financial reports
* 13:31 Agenda item: MoU ISPRS
** General agreement over the MoU: the practical implementation of this collaboration will be done by interested people/committees of OSGeo and ISPRS
** Motion: approve the Memorandum of Understanding with the International Society for Photogrammetry and Remote Sensing (ISPRS), and to allow both organizations to work together to promote open geospatial
* 13:38 Agenda item: Developing a Code of Conduct for the foundation (members, events)
** Suggestions to take inspiration from Debian CoC and QGIS CoC, that are broad enough to fit all Foundation activities and events
** Discussion over how strict shall the CoC be, and how to get reports about CoC violations (anonymous or not), and what to do if they happen (ban the person?)
** Task: prepare a draft on the wiki, then let Charter members vote
* 14:00 Select next meeting timeslot: http://wiki.osgeo.org/wiki/Board_Meeting_2014-11-13
Category:Board
Category:Board Meetings 2014