Face to Face Meeting Summer 2006

== Meeting ==
The board has been discussing the idea of getting people together for a face-to-face meeting to establish, and work on, priorities. A meetup / workshop needs clear goals. If we could set them, this could be a really useful occasion.
=== When and Where ===
June 11th and 12th at the Autodesk San Rafael offices.
This is just preceeding the Where 2.0 conference June 13/14 in San Jose which is relatively nearby. (According to Google, San Rafael to San Jose is 67 miles / 74 minutes.)
=== Attendees ===
Board members and committee members of VisCom, WebCom and the Fundraising committees are encouraged to attend.
# Frank Warmerdam (Board, FunCom)
# mpg (VisCom)
# Arnulf Christl (Board, VisCom)
# Jo Walsh (Board)
# Dave McIlhagga (Board, FunCom, VisCom)
# Gary Lang (Board, FunCom)
# Tyler Mitchell (VisCom)
# Mark Lucas (Board)
# Chris Holmes (Board, VisCom)
# Peter Moran (VisCom)
=== Agenda ===
*Sunday
**09:00-10:00 - Muster at Autodesk HQ (coordinating with Laura)
**10:00-12:00 - General discussion re: Where 2.0 planning - large group (as below under goals)
**12:00-1:00 - Lunch break (lunch brought in)
**1:00-3:00 - Breakout Viscom/Funcom groups
**3:00-5:00 - Continued large group discussion re: Board items
**5:00-6:00 - Dinner break (reservation at restaurant, with room for having more discussion)
**6:00-9:00 - Continue large group discussion
*Monday
**08:30-09:00 - Gather
**09:00-12:00 - Board, Incubation and Viscom breakouts
**1:00-3:00 - Large group session and wrap-up
**- Travel to San Jose
=== Goals ===
For a one- or two- day meeting there need to be clear goals identifiable.
==== General ====
* We should soon figure out what the title and requirements of membership are. At Where 2.0 many people will want to know how to become a member (also at FOSS4G2006 Lausanne)
* Presentation / material planning for Where 
* Assessing needs for online tools for next year
==== WebCom ====
* OSGeo Web style established.
* Project style guidelines.
* Content plan completed.
* How to acquire more WebCom staff?
==== Board ====
* Develop a 2005/2006 budget.
* Clarify re-elections of directors (2006 or 2007?)
* General strategy discussions.
* Discuss the stated priorities and how we meet them.
* Make sure that the VisCom is as focused on promoting OSGeo projects as it is OSGeo itself, (if not more?)
* Try to reach consensus on new projects to admit to incubation.
* Discuss ideas for starting cross-collaboration between projects.
* Briefing by Mark Lucas on open source related activities within DOD.
* Local Chapter Guidelines
==== VisCom ====
* Prepare conference presentation materials (for Where 2.0, and more general use).
* General strategy discussions.
* Outreach strategy
* Decide migration of GRASS Newsletter Vol 4 to OSGeo Newsletter Vol 1
==== FunCom ====
* Develop sponsorship model
* Identify sources of income
=== Lodging and Travel ===
* See Itineraries section below for other attendee arrival times/places
* What hotels are near to venue?
** Embassy Suites is next door to Autodesk HQ. Use Autodesk Corporate rate of $119.
** Embassy Suites
* Best way to get from SFO to San Rafael?
** From SFO to Central San Rafael Transit Center by Marin Airporter Marin Airporter Service (approx. 50 minutes) for $17
** Then take taxi from Central San Rafael Transit Center to Embassy Suites (5-10 minutes) approx. $10
** Meet up at SFO or SJC to share rental (see Itineraries below)
* Best way to get from San Rafael to San Jose at end of meeting? Share a bus/van?
=== Itineraries ===
Possibly futile attempt at collaborative scheduling as follows:
Saturday, June 10 (day before meeting)
* 5:00 pm - mpg arrives SJC
* 5:30 pm - mpg drives to San Rafael with pickups at SFO (space available, will rent large car if needed)
* 5:00 pm - TM arrives SFO would like to catch/share ride to San Rafael
* 12:15 pm - cholmes arrives OAK, spends day with friends.
Sunday, June 11 (1st meeting day)
* morning - cholmes is looking for a ride to San Rafael from SF area 
* 11:00 pm - mlucas arrives SFO, rents car, drives to San Rafael
Monday, June 12 (2nd meeting day)
* evening - mpg drives to Where 2.0 (space available, will rent large car if needed)
* evening - mlucas drives to Where 2.0 " " 
* evening - cholmes rides with one of the above to Where 2.0
* PixieHunt starts 7:30(?)
Tuesday, June 13 (day after meeting)
* Where 2.0
Wednesday, Jun 14
* Where 2.0
* evening - mlucas drives to SFO to catch a 10pm flight
=== Meeting Minutes ===
Click here for the meeting minutes Meeting Minutes Summer 2006.
See also Face To Face Action Items.
See also Proposed Membership Rules#Specifics.
Category: Board