Board Meeting 2016-3-10

This board meeting is scheduled for the 10th of March 2016 at 14.00 UTC through IRC and follow up voting by email. 
== Agenda ==
=== Current items ===
Agenda:
* roll call
* appoint meeting chair, meeting scribe/secretary
* Budget Plan 2016
* Process for handling Code Sprint request
* Support for QGIS HackFest at Girona
* Status update on handling Service Provider page and OpenHUB requests
* Update on Survey regarding OSGeo Strategic Plan
* Update on OSGeo Seal Contest
* Update Sponsorship and clarifying Project Sponsorship Category
* FOSS4G 2016 update
* FOSS4G 2017 seed funding approval
* OSGeo Finland Chapter approval
* foss4gna update
* Funding QGIS Codesprint/Developers meeting - QGIS HackFest, Girona
* UCGIS MOU update
* add items
=== Items from past meetings ===
* Review face-to-face meeting: Board Face to Face Meeting 2016
== Minutes ==
* Attending: Venka, Anita, Dirk, Jody, Helena, Vasile
* Presiding: Venka
* Scribing: Vasile
=== Motions ===
Motions here are to be confirmed by email for public record.
Motion 	+1 	0 	-1	Abstain	Passed?	Notes
MOT0: Approve prior meeting minutes from February 2016 	Jody, Venka, Vasile, Dirk, Helena 	 	 	Anita 	Yes 	
MOT1: Accept Budget Plan 2016 	Venka, Dirk, Anita, Helena, Vasile, Jody 	 	 	 	Yes 	
MOT2: Approve 1000 USD as intreim budget for Marketing committee by e-mail vote 	Venka, Dirk, Helena, Jody, Vasile, Anita 	 	 	 	Yes 	
MOT3: Review existing procedure for Code Sprint support and discuss need for any change by e-mail 	Venka, Anita, Helena, Vasile, Dirk, Jody 	 	 	 	Yes 	
MOT4: Seek clarification form QGIS hackfest organizers and decide about support by email 	Venka, Anita, Helena, Vasile, Dirk, Jody 	 	 	 	Yes 	
Email MOT4.1: OSGeo 2000 EUR sponsorship of QGIS Hackfest 	Michael, Jody, Helena, Dirk. Venka, Anita, Sanghee	Maxi 	 	 	passed 	as per event website
Email MOT4.2: Provide further support of up to 2000 EUR to share risk for the QGIS User and Developer Conference	Michael, Jody, Helena, Dirk, Venka, Anita 	Maxi, Sanghee	 	 	passed 	Shared risk with organizers
MOT5: Proceed with Seal Design voting process 	Venka, Anita, Helena, Vasile, Dirk, Jody 	 	 	 	Yes 	
MOT6: Approve Finland OSGeo Chapter 	Venka, Anita, Helena, Vasile, Dirk, Jody 	 	 	 	Yes 	
MOT7: Seek additional clarifications and attend to this agenda item by e-mail within 7 working days 	Venka, Jody, Anita, Helena, Dirk, Vasile 	 	 	 	Yes 	subject: FOSS4G 2017 seed funding approval
MOT8: Schedule next IRC meeting for April 14th 	Venka, Jody, Helena, Anita, Vasile 	 	 	 	Yes 	
=== Assigned Tasks ===
* Venka, Jody, Anita: seek clarification from QGIS hackfest organizers and bring tit up to the board ML
=== Proposed Budget ===
Board meeting 11/2/2016	Amount 	Jan–August	Sept–dec	(Budget Increase)	Notes
1. Admin 	9.000,00 	6000 	3000 	(4500) 	administration overhead
2. Insurance 	3.200,00 	2133 	1067 	(0) 	
3. SAC 	12.800,00	9633 	3167 	(10800) 	infrastructure and online presence
4. Outreach 	15.000 	12500 	2500 	(13000) 	starter kits, LiveDVD/USB, Marketing, OSGeo Student Awards
5. Travel 	15.000 	7500 	7500 	(11000) 	director & president travel - facilitate interaction with external parties (UN, OGC,...)
6. Events 	20.000 	10000 	10000 	(11000) 	OSGeo internal (townhall, codesprint, ) and external (e.g.. ISPRS, EGU, GWF...) events
Total 	75.000 	47.766 	27.234 	(50.300) 	This represents a 50k increase on last years budget
This is the 2016 operating budget for OSGeo, prior to this baseline being set the board set a $150k floor (allowing for a year of minimal operating expenses ($50k) and two failed foss4g conferences ($50k x 2). 
This is the 2016 operating budget for OSGeo, it does not cover:
* Multi-year costs associated with our annual FOSS4G conference.
* Budgets associated with individual projects (OpenLayers, MapServer, ...) are under their direction of their associated PSC.
OSGeo stepped down from playing an active role during our application for US 501(c)(4) status - we are now ready to take on this responsibility for committees and projects.
If your project or committee is interested in fundraising for an activity please ask the nearest board member for details on how we can help.
=== Full, raw minutes notes ===
* IRC Log at http://irclogs.geoapt.com/osgeo/%23osgeo.2016-03-10.log
Category:Board
Category:Board Meetings 2016