Board Meeting 2018-12-20

This board meeting is scheduled for the 20th of December 2018 at 20:00 - 22:00 UTC, a record of motions is preserved on loomio and actions on osgeo todo issue tracker.
This is a F2F video meeting happening on https://meet.jit.si/OsgeoBoard
== Agenda ==
=== Current items ===
Items in italic are recurring at each meeting.
Note that this meeting is limited to 2 hours, and has as a priority on working on the Budget for 2019.
* roll call
* appoint meeting chair, meeting scribe/secretary
* Review and approve past minutes
** Board_Meeting_2018-12-17
* Review actions from previous meeting
* Approve 2019 Minneapolis Community/Code Sprint 
** Sprint Wiki Page
* Approve selection of Conference Committee for FOSS4G 2020 for Calgary 
Budget work party, goal to set realistic board budget for 2019 in keeping with priorities identified:
* Draft budget OSGeo_Budget_2019 discussion and prep
* Events (Maria, Astrid)
** Help local events
** Travel Grant Program
* Standards and interoperability (Tom)
** New OGC standards coming up
** CITE certification
* Foundation function
** Ongoing treasurer responsibility (Michael)
** Ongoing secretary responsibility (Astrid)
** Clarify expectations on OSGeo financial support (Maria, Jody)
* OSGeo Project (Angelos, Jody)
** Contact projects
** Work on project health status reports
** Project pages, outreach information (Astrid )
* SAC (Angelos)
** Contact to SAC, make sure SAC has what it needs to provide support to community
* Youth outreach (Victoria)
** Involving more young people in OSGeo
** GSoC and GCI
** GeoForAll
** Impact of this on growing the community
* Outreach and Advocacy (Astrid)
** Work on marketing and events
** Publishing event and project pages
** Local chapters
* Professional relationships (Jody)
** Manage relationships and Org to Org outreach
* add your priorities here
== Minutes ==
* Chair: Jody
* Scribe: Angelos
Attending:
* Jody
* Angelos
* Maria
* Helena
* Mike
* Tom
* Victoria
* Astrid
=== Review and approve past minutes ===
==== Board_Meeting_2018-12-17 ====
MOT1: Approve minutes from meeting 2018-12-17
* Jody: +1 (Initial motion)
* Mike: +1 (seconded)
* Tom: +1
* Helena: +1
* Angelos: +1
* Victoria: +1
* Maria: +1
Motion on Loomio: https://www.loomio.org/d/32JyUOx7/approve-meeting-minutes-from-board-meeting-2018-12-17
Status: Open
=== Approve 2019 Minneapolis Community/Code Sprint ===
* https://wiki.osgeo.org/wiki/OSGeo_Community_Sprint_2019
* https://lists.osgeo.org/pipermail/board/2018-November/011803.html
* Jody presents briefly how the Codespring works (alternating NA and EU).
* Discussion about financial backstop of the Code Sprint.
* Discussion about potential travel grant program.
* Offering other type of help that is not strictly financial.
** Marketing swag
** Incuabtion projects
** Board for partner relationships (such as OGC attendance)
MOT2: Approve Minneapolis OSGeo 2019 Code Sprint
* Jody: +1 (Initial motion)
* Mike: +1 (seconded)
* María: +1
* Helena +1
* Angelos +1
* Victoria +1
* Tom +1
Motion on Loomio: https://www.loomio.org/d/HaTCnrYy/approve-minneapolis-osgeo-2019-code-sprint
Status: Passed during meeting.
=== FOSS4G 2020 for Calgary ===
* https://lists.osgeo.org/pipermail/board/2018-December/011900.html
MOT3: Approve selection of Conference Committee for FOSS4G 2020 for Calgary
* Mike: +1 (initial motion)
* María: +1 (seconded)
* Angelos: +1
* Tom: +1
* Helena: +1
* Victoria: +1
* Jody: +1
Motion on Loomio: https://www.loomio.org/d/gApM4ums/approve-selection-of-conference-committee-for-foss4g-2020-for-calgary
Status: Passed during meeting
=== Budget Work party ===
==== Events ====
* priorities:
** TGP for events, marketing support, seed money for events
* discussion on osgeo growth
* material
* importance of travel in person
** OSGeo representative idea, worth continuing
** attend next board meeting
* how to encourage these to be successful
* age demographic
** young women present
* visible diversity
sidebar: what can osgeo do for you financially
* events
* chapters
==== Local chapters ====
* We like to have local chapter independent to be effective in lobbying policy
** For example being a Spanish organization
* Story: Donating (not sponsoring) money to help provide OSGeo Europe legal advice on forming
==== Budget 2019 spreadsheet ====
* https://docs.google.com/spreadsheets/d/1-0QwHMy1TN_SPiFIJ_pq9RLzJVpGehsZEC7Dfc7mxLM/edit#gid=0
* Admin: Fine
* Travel:
** Jody asks that we make better use of this opportunity. Bonn was *great*, after foss4g we were too tired.
** FOSS4G: 3 x 500 europe, 5 x 2000 remote, 2000 accommodation = 13000
* Event support: $7000
** five events, 1000 per event
** consider increasing, … 2000?
==== Partners ====
* IGU - osgeo present?
* ISPRS - 2020 (every four years)
* ICC - 2019 (every two years)
* booths can be very expensive - like $5k 
** Guido arranged booth swap previously?
** How to staff the booth
* Talk at the events? Can we ask as a partner?
* Workshops at … 
* How to attend
** Assume five events? can we work from last year?
** Check for GeoForAll? Check to with projects?
** See who is going? Ask if they can do a workshop (e.g. co-branded workshop with other groups from the organisation)
* Some risk around ticket cost, may be higher than plane and accommodation
Category:Board
Category:Board Meetings 2018