Board Meeting 2007 03 23

This board meeting has been scheduled for the 23rd of March at 15:00 UTC (fixedtime), by phone and IRC (#osgeo) at the same time.	 
	 
Communication will use the new Conference Call facilities.	 
	 
== Agenda ==	 
	 
* Appoint meeting secretary	 
* Review and approve Twenty Fifth Board Meeting minutes	 
* Consider VisCom Budget 2007 (if updated)	 
* Consider ka-map for OSGeo hosting, SAC willing.	 
* Consider appointing corporate secretary to replace Rich. Perhaps Tyler?	 
* Approve Proposed Board Election Procedure.	 
* Approve Membership Process.	 
* Review rough cash flow summaries (Tyler)	 
* Open Technology conference - general discussion (Tyler and others)	 
* Brief discussion about invite from Promote GIS (Tyler)	
* FOSS4G contract update (Tyler)	 
* Insurance update (Tyler)	 
== Minutes ==
* Appoint meeting secretary
** Present: Jo, Tyler, Venka, Frank, Chris, Markus, Dave
** Tyler secretary
* Review and approve Twenty Fifth Board Meeting minutes
** Dave moved, second Frank, all in favour
* Consider VisCom Budget 2007 (if updated)
** Not updated, skipping
* Consider ka-map for OSGeo hosting, SAC willing.
** As an informal project only using hosting services, but also considering applying to incubation
** Board discussing that ka-map fits general goals
** Reviewing the general idea of hosting indirectly
** Dave moved, second Frank, all in favour
** Left to SAC to decide
* Consider appointing corporate secretary to replace Rich. Perhaps Tyler?
** Discussing tracking role of position
** Many tasks Tyler is already doing
** Frank moved, Jo second, all in favour
** TODO: Tyler - summary of Secretary position responsibilities - see standard roles from other groups
** TODO: Tyler - let Rich know about change
* Approve Proposed Board Election Procedure.
** discussing some of the issues around timing as in talk page comments
** Frank moved, Chris second, all in favour
* Approve Membership Process.
** Renamed page to "New Membership Process"
** Also discussing how many new members to add, as discussed on mailing list
** Further revisions can be made and improved and incorporated into bylaws at a later date
** Changing "criteria" to "positive attributes"
** Frank moved, Jo second, all in favour
* Adopt Chief Returning Officer.
** Minor change to "removing members"
** Frank moved, Dave second, all in favour
* Appoint Chief Returning Officer.
** Frank suggests Tyler as CRO
** Frank moved, Chris second, all in favour
* Task CRO to start with Charter Membership election process
** Some discussion about next steps
** Frank moved, Dave second, all in favour
* Review rough cash flow summaries (Tyler)
** Reviewed docs and discussed particulars
* Open Technology conference - general discussion (Tyler and others)
** Tyler and Chris gave brief overview of events and contacts made
** Significant movement at higher levels in US Gov., still need lots of more time before lower levels know how to implement/adopt open source solutions
** Strong OSGeo member showing at the event
* Brief discussion about invite from Promote GIS (Tyler)
** Discussed role and scope of the organisation
** Question about who are their sponsors and partners
** Tyler to pursue participation at professional level, not on behalf of OSGeo in particular but to represent our OSS interests and projects where possible
** Potential overlap with groups like Kids GIS and EOGeo, will point them to those groups
* FOSS4G contract update (Tyler)
** Trying to find middle ground to large, complex legal contract and simple contract to get conference management company going.
** TODO: Tyler discuss further with Porter re: any particular contract concerns from consultant, then circulate for discussion and sign
* Insurance update (Tyler)
** Preliminary quotes received and being reviewed
* Close meeting
** Jo moved, Frank seconded, all in favour
Category: Board