Past FOSS4G Reports

This page details all of the Conference Reports that were previously included in the FOSS4G Request for Proposals (RfP) document. It has been copied from that document and still needs a lot of formatting (I have formatted the 2014 report to provide an example). Tables have not been copied across
=FOSS4G 2016 Conference Report=
Conference Name: FOSS4GBonn 2016
Date: August 22-26, 2016
Location: Bonn, Germany 
Organizing Committee Contact (including email): User:Till Adams, tilladams (at) fossgis (dot) de
==General Information==
===Attendance===
General Sessions: 889 attendees from 54 Countries (20% Germany, 2/3 europe, 1/3 RotW
Workshops: 400 attendees
Exhibition Only: N/A
Social Event: ~700
===Conference Fees for 1 Individual (including Gala) ===
Early: 550 €
Late: 750 €
Workshops
Early: 80€ /half day
Late: 100€/half day
Social Event
Included in full registration, 65€ for additional Tickets
==Financial Information==
===Sponsorship===
Please include your top 5 sponsors and their amount:
a : Silver (7.500€)/Boundless, Deutsche Bahn, GeoCat, Geops, Google, SourcePole
b : Bronze (3.750€)/53north, camptocamp, cartoDB, ESRI, GeoSolutions, GISCloud, GIT, oslandia, terrestris, WhereGroup
c : Supporter (1.500€)/EOX, Gaia3D, GeoBeyond, GeoPlace, Interactive Instruments, Intevation, planet, terranodo
d : institutional partners (media); ESA, Fossgis, LocationTech 
===Financial Report===
Final account settlement was done in Euros (€)
====REVENUE====
Total: 98.007,03 €
====EXPENSES====
Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): --
Venue(including meals, catering for social event): --
Total --
*for a detailed financial report of the 2016 event, please contact Till Adams privately.
Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2016_Lessons_Learned (work in progress)
=FOSS4G 2015 Conference Report=
Conference Name: FOSS4G Seoul 2015
Date: Sept 14-19, 2015
Location: Seoul, South Korea 
Organizing Committee Contact (including email): Sanghee Shin, shshin (at) gaia3d (dot) com
==General Information==
===Attendance===
General Sessions: 562 attendees
Workshops: 269 attendees, 379 seats 
Exhibition Only: N/A
Social Event: N/A(Gala Dinner was co-hosted with Smart Geospatial Expo delegates)
===Conference Fees for 1 Individual===
Early: USD440, KRW440,000
Late: USD550, KRW550,000
Workshops
Early: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day
Late: USD100 or KRW100,000/half day, USD200 or KRW200,000/full day
Social Event
Included in full registration, USD110 for additional Tickets
==Financial Information==
===Sponsorship===
Please include your top 5 sponsors and their amount:
Ministry of Land, Infrastructure and Transport(Korea) : Gold/ KRW15,000,000
LX Corp : Gold / KRW15,000,000
LH Corp : Gold / KRW15,000,000
MapZen : Gold / USD15,000
Gaia3D, Inc : Gold / KRW 15,000,000
MapBox : Gold / USD15,000
Seoul Metropolitan Government : Gold / KRW15,000,000
National Geographic Information Institute : Gold / KRW15,000,000
===Financial Report===
Final account settlement was done in Korean Won(KRW)
====REVENUE====
Registration: KRW161,493,000
Workshops: KRW41,730,000
Sponsorship: KRW213,948,000
Total: KRW417,171,000
====EXPENSES====
Marketing(Web site, t-shirts, programme book, delegate gifts, signage etc): KRW45,640,965
Administration(On-site registration service, credit card fees, PCO fee, exhibition booth setup): KRW94,700,735
Venue(including meals, catering for social event): KRW220,829,300
Total KRW361,171,000
*for a detailed financial report of the 2015 event, please contact Sanghee Shin privately for the spreadsheet.
Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2015_Lessons_Learned (work in progress)
=FOSS4G 2014 Conference Report=
Conference Name: FOSS4G 2014
Date: Sept 8-13, 2014
Location: Portland, OR, USA
Organizing Committee Contact (including email): Darrell Fuhriman, darrell (at) garnix (dot) org
==General Information==
===Attendance===
General Sessions: 870 Full Conference Equivalents
Workshops: 933 half day seats
Exhibition Only: N/A
Social Event: 650
===Conference Fees for 1 Individual===
Early: USD 650
Late: USD 750
Workshops
USD 100/half day
USD 150/half day
Social Event
Included in full registration, $65 for additional Tickets
==Financial Information==
===Sponsorship===
Please include your top 5 sponsors and their amount:
Google: Gold/ USD 15,000
Amazon: Silver/USD 7,500
CartoDB: Silver/USD 7,500
Boundless: Silver/USD 6,750 (early discount)
Esri: Silver/USD 6,750 (early discount)
===Financial Report===
THESE ARE PRELIMINARY NUMBERS
====REVENUE====
Registration: USD 458,795
Workshops: USD 113,388.49
Sponsorship: USD 98,500
Total: USD 676,549.49 
====EXPENSES====
Marketing: USD 17,700
Administration: USD 63,148
Venue: USD 357,574.10
Meals (included above)
Social Event (included above)
Misc. See attached report
Total USD 485,446.01
*for a detailed financial report of the 2014 event, please contact Jeff McKenna privately for the spreadsheet.
Suggestions http://wiki.osgeo.org/wiki/FOSS4G_2014_Lessons_Learned (work in progress)
=FOSS4G 2013 Conference Report=
Conference Name: FOSS4G 2013
Date: September 17-21, 2013
Location: Nottingham, United Kingdom
Organizing Committee Contact (including email): Steven Feldman : shfeldman (at) gmail (dot) com
Note: please specify the type of currency you are referring to throughout the document: UK Pounds (£)
General Information
==Attendance==
Number of Attendees at General Sessions: 
* Thurs 19th - 799
* Fri 20th - 797
* Sat 21st - 736
Workshops:
* Booked for 8 hrs - 88
* Booked for 16 hrs - 99
Social Events: 
* Pre event Ice Breaker on 18th - 163
* Gala Night on 19th - 722
* Closing Party on 21st - 133
==Conference Fees for 1 Individual==
Conference Pass (full conference 3 days inc social event
Early (rates inc UK sales tax at 20% i.e. this is what a delegate paid) = £350
Late (rates inc UK sales tax at 20% i.e. this is what a delegate paid) =£435
Single Day pass = £135/£165
Workshops (choices could be from either day)
8 hours = £60
16 hours = £120
Social Events
Ice Breaker = £35
Gala Night (free with full conference pass, chargeable for day delegates £55)
Closing Party = £35
Notes
¥	The prices above represent what delegates paid including UK sales tax of 20% we received 83% of these rates
¥	About 60% of delegates took advantage of early bird rates
¥	We offered accommodation in university rooms (£50) or the on site hotel (£140) and about half of the delegates booked through us.
¥	Delegates could book 8 or 16 hours of workshops and then select the sessions they wished to attend across the 2 days
¥	Most delegates booked the full conference package which included the Gala Night
== Financial Information ==
=== Sponsorship ===
Please include your top 5 sponsors and their amount:
Ordnance Survey - Diamond - £25,000 plus sales tax
UK Met Office - Diamond - £25,000 plus sales tax
Google - Gold - £10,000 plus sales tax
Sopra - Gold - £10,000 plus sales tax
Envitia - Gold - £10,000 plus sales tax
Eclipse LocationTech - Gold - £5,000 plus sales tax plus the provision of video recording staff, equipment and service for the whole of the conference
*please attach the public sponsorship document (describing possible levels) See http://2013.foss4g.org/sponsorship-opportunities/sponsorship-packages/index.html
=== Financial Report ===
==== REVENUE ====
Registration (includes charges for on site accommodation) = £346,015
Workshops (income not separated and included in above but estimated at £15,000)
Sponsorship = £138,694
Social Event (included in conference fee, very few bookings by day delegates)
Total = £487,709
==== EXPENSES ====
Marketing (Web site, t-shirts, programme book, delegate gifts, signage etc) = £20,102
Administration (travel, insurance registration service, credit card fees, PCO fee at 5% of costs) = £44,914
Venue (includes meals, catering for social events, on site accommodation) = £278,163
Meals (inc in venue above)
Social Event (main cost was catering included in venue above) costs of entertainers = £4,785
Misc. (GeoCamp - Marquee) = £26,171
Contingency for late bills received = £3,000
Total = £377,456
Surplus = £107,252
Donations (AGI £7,500, OSGeo UK Chapter £7,500, Others £1,000) = £16,000
Returned to OSGeo Foundation = £91,252 (approx $146,000)
Notes
¥	We did not directly pay to rent the venue or the computer labs for the workshops, the charge was incorporated in the daily delegate fee which included lunches, drinks and the use of the venue. The cost per delegate per day was £57 plus sales tax)
¥	the cost per delegate for the Ice Breaker dinner and drinks was £28
¥	The cost per delegate for the gala night dinner and drinks was £35
Suggestions
http://wiki.osgeo.org/wiki/FOSS4G_2013_Lessons_Learned
Appendix C. FOSS4G 2011 Conference Report
=FOSS4G 2011 Conference Report=
Date: September 12-16, 2011
Location: Denver, Colorado, USA
Organizing Committee Contact (including email): Peter Batty : peter.batty (at) gmail (dot) com
Note: please specify the type of currency you are referring to throughout the document: U.S. Dollars
General Information
Attendance
Type
Number of Attendees
General Sessions
893
Workshops
482
Exhibition Only
10
Social Event
331
Conference Fees for 1 Individual
Early
Late
Conference Pass
499
649
Workshops
99
149
Exhibits Only
Free (Booth Personnel)
Free (Booth Personnel)
Social Event
99
99
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name
Amount/Level
ESRI
30000/Platinum
Radiant Blue
30000/Platinum
Google
15000/Gold
OpenGeo
15000/Gold
Mapquest
7500/Silver
*please attach the public sponsorship document (describing possible levels)
http://svn.osgeo.org/osgeo/foss4g/2011/documents/FOSS4G2011DenverSponsorship.pdf
Financial Report
ESTIMATES ONLY – FROM MAY 2011, based on 800 attendees
REVENUE
Type
Amount
Registration
311280
Workshops
123360
Exhibits
20000
Sponsorship
100000
Social Event
43560
Other
Total
598200
EXPENSES
Type
Amount
Marketing
11250
Administration
7500
Venue
0 – based on certain occupancy levels and food purchases
Meals
157893 – in conf catering, inc. workshop days
Social Event
43560
Misc.
342682
Total
562885
Suggestions
http://wiki.osgeo.org/wiki/FOSS4G_2011_Lessons_Learned
=FOSSGIS 2011 Conference Report=
Conference Name: FOSSGIS 2011
Date: 5. to 7. April 2011
Location: Heidelberg (Germany)
Organizing Committee Contact (including email):info (at) fossgis (dot) de
FOSSGIS e.V., OpenStreetMap Community and Open Source Geospatial Foundation (OSGeo) in cooperation with the Department for Geoinformatic of the Geographic Institute of the University of Heidelberg
All prices in Euro €
General Information
Attendance
Type
Number of Attendees
General Sessions
> 400
Workshops
> 200
Exhibition Only
Social Event
125
*if possible, please attach the full registrant list
Conference Fees for 1 Individual
Early
Late
Conference Pass
120
Workshops
100
Exhibits Only
Not applied
Social Event
45
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name
Amount/Level
disy
silver
Omniscale
silver
geops
silver
FOSS Academy
silver
intevation
silver
GIN e.V.
silver
*please attach the public sponsorship document (describing possible levels)
http://www.fossgis.de/konferenz/wiki/2011#Sponsoren_.26_Aussteller
http://www.fossgis.de/konferenz/wiki/2011/Sponsoren_und_Aussteller
Financial Report
REVENUE
Type
Amount
Registration
18000
Workshops
24400
Exhibits
Sponsorship
10000
Social Event
5600
Other
Total
56000
EXPENSES
Type
Amount
Marketing
5400
Administration
2000
Venue
Meals
10000
Social Event
5600
Misc.
2500
Total
25500
*please include a more detailed financial report if possible
Suggestions
Use this space for your suggestions for future OSGeo conferences.
=FOSS4G 2010 Conference Report=
Conference Name: FOSS4G Barcelona
Date: September 6-9, 2010
Location: Barcelona
Organizing Committee Contact (including email):
Local Organizing Committee
Lorenzo Becchi (Chair). Board member of the OSGeo Spanish Chapter
lbecchi (at) osgeo.org
Jordi Guimet. Director of the Catalan SDI (IDEC)
jordi.guimet (at) icc.cat
Irene Compte. Executive Director, Urbiotica S.L.
irene (at) sigte.udg.es
Lluís Vicens. Geographic Information Systems and Remote Sensing Service (SIGTE) of the University of Girona
lluis (at) sigte.udg.es
Cárol Puig. Lecture of Geomatics at Universitat Politécnica de Catalunya (UPC)
carol.puig (at) upc.edu
Oscar Fonts. Geographic Information Research Group, Universitat Jaume I, Castelló
oscar.fonts (at) gmail.com
Note: please specify the type of currency you are referring to throughout the document. EUROS
General Information
Attendance
Type
Number of Attendees
General Sessions
830 (including invited speakers, one day registrations, students and no shows (43)
Workshops
282
Exhibition Only
54
Social Event (Congress dinner)
333
*full registration list is available from Lorenzo Becchi
Conference Fees for 1 Individual
Early
Late
Conference Pass
360€
465€
Workshops
175€
200€
Exhibits Only
Free
Free
Social Event
70€
70€
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name
Amount/Level
Prodevelop. Integración de tecnologías
17.391€ / Platinum
Autodesk
10.000€ / Gold
Instituto Geográfico Nacional (IGN of Spain)
10.000€ / Gold
Servicio Regional del Instituto Geográfico Nacional en Catalunya
10.000€ / Gold
Google
10.000€ / Gold
*please attach the public sponsorship document (describing possible levels)
http://svn.osgeo.org/osgeo/foss4g/2010/documents/sponsorship-prospectus-09122009.pdf
Financial Report
REVENUE
Type
Amount
Registration
294.028€
Workshops
47.640€
Exhibits
99.399€
Sponsorship
Included in Exhibits
Social Event
21.000€
Other: Grants
4.800€
Total
458.588€ (credit card expenses deducted)
EXPENSES
Type
Amount
Marketing (decoration, programme, etc)
40.004€
Administration (General Secretariat)
31.048€
Venue ( venue, AV, hostesses)
186.069€
Meals
(included in the social program)
Social Event (social program: coffee, lunch, dinner)
119.921€
Misc.
49.175€
Total
426.216€
Suggestions
http://wiki.osgeo.org/wiki/FOSS4G_2010_Lessons_Learned
=FOSS4G 2009 Conference Report=
Conference Name: FOSS4G 2009
Date: 20th – 23rd October 2009
Location: Sydney Convention Centre, Sydney, Australia
Organizing Committee Contact (including email): Cameron Shorter (cameron.shorter (at) gmail.com)
Note: please specify the type of currency you are referring to throughout the document: Australian Dollar
General Information
Attendance
Type
Number of Attendees
General Sessions
436
Workshops
189
Exhibition Only
  20 (+ 8 complimentary)
Social Event
190 (+10 complimentary)
*if possible, please attach the full registrant list
Conference Fees for 1 Individual
Early
Standard
Onsite
Full
$725
$935
$1145
Student
$460
$620
$780
Day Only
$410
$570
$725
Workshop Only
$375
$375
N\A
Exhibit Only
$350
$350
$350
Social Event
$150
$150
$150
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name
Amount/Level
Autodesk
$15,000
Ingres
$15,000
OpenGeo 
$15,000
Australian Bureau of Meteorology
$13,670
CSIRO, ESRI Inc, 52North, ERDAS, OpenGeo, latlon, Jacobs University, STFC/UCAR/Unidata, LisaSoft/Arcdec
$4,000 
*please attach the public sponsorship document (describing possible levels)
http://2009.foss4g.org/downloads/FOSS4G_Sponsorship_Exhibition_Document.pdf
Financial Report
REVENUE
Type
Amount
Registration
 303,765
Workshops
 Unknown (Included in Other?)
Exhibits
 28,490
Sponsorship
 83,734
Social Event
 Unknown (Included in Other?)
Other
 123,570
Total
 539,559
EXPENSES
Type
Amount
Marketing
  Approx 18,000
Administration
  Approx 72,000 includes (PCO fees)
Venue
  Approx 60,770 (Including Code Sprint)
Meals
  Approx 65, 691 (Including Code Sprint)
Social Event
 850 (Booking Fee) All costs paid directly by delegates
Misc.
 Approx 52,000 (Workshops)
AV & Internet
 Approx 50,326
Total
Fixed (267,704) Variable (177,759) Total: 445, 463
*please contact Jeff McKenna to obtain a more detailed financial report of this event
Suggestions
http://wiki.osgeo.org/wiki/FOSS4G_2009_Lessons_Learned
=FOSSGIS 2009 Conference Report=
Conference Name: FOSSGIS 2009	
Date: 17.-19. March 2009
Location: Leibnuz University Hannover
Organizing Committee Contact (including email): FOSSGIS-Committee (georg.loesel (at) fossgis.de)
http://www.fossgis.de/konferenz/wiki/Organisationsteam_2009
General Information
Attendance
Type
Number of Attendees
General Sessions
ca. 500
Workshops
ca. 250
Exhibition Only
ca. 500
Social Event
ca. 150
Conference Fees for 1 Individual
Early
Late
Conference Pass
Free
Free
Workshops
100 Euro
100 Euro
Exhibits Only
Free
Free
Social Event
30 Euro
30 Euro
Financial Information
Sponsorship
Sponsor Name
Amount/Level
lat/lon GmbH
500 Euro
Delphi IMM
500 Euro
in medias res
500 Euro
52° North
500 Euro
Andreas Hocevar
500 Euro
Financial Report
REVENUE
Type
Amount
Registration
0.00 €
Workshops
25,074.00 €
Exhibits
0.00 €
Sponsorship
4,000.00 €
Social Event
4,350.00 €
Other
20.00 €
Total
33,444.00 €
EXPENSES
Type
Amount
Marketing
1,666.20 €
Administration
1,416.26 €
Venue
308.80 €
Personnel
1,457.19 €
Meals
4,222.73 €
Social Event
7,562.10 €
Proceedings
2,465.75 €
Misc.
869.76 €ł
Total
19,968.79 €
=FOSS4G 2008 Conference Report=
Conference Name: FOSS4G 2008
Date: September 29 – October 4
Location: Cape Town, South Africa
Organizing Committee Contact (including email): Gavin Fleming (gavinjfleming (at) gmail.com)
Note: please specify the type of currency you are referring to throughout the document
(R = ZAR = South African Rand)
General Information
Attendance
Type
Number of Attendees
General Sessions
550
Workshops
270
Exhibition Only
n/a (271 attended only the conference, no workshops) The exhibition was open to all registrants.
Social Event
308
*if possible, please attach the full registrant list
Conference Fees for 1 Individual
Early
Late
Conference Pass
See below
Workshops
Exhibits Only
Social Event
n/a
R 390.00
Earlybird - conference + workshops 	4900.00 (ZAR) 	
 
Earlybird - conference only 	2900.00 (ZAR) 	
 
Conference + workshops 	5900.00 (ZAR) 	
 
Conference only 	3900.00 (ZAR) 	
 
Daily registration (1 day) 	1200.00 (ZAR) 	
 
Daily registration (2 days) 	2400.00 (ZAR) 	
 
Daily registration (3 days) 	3600.00 (ZAR) 	
 
Half day (workshops and tech visits only) 	650.00 (ZAR) 	
 
Full discount (conference only) 	0.00 (ZAR) 	
 
Half discount (conference only) 	1950.00 (ZAR) 	
 
Late registration (conference + workshops) 	6200.00 (ZAR) 	
 
Late registration (conference only) 	4100.00 (ZAR) 	
 
exhibitor pass (free) 	0.00 (ZAR) 	
 
exhibitor pass (extra) 	1950.00 (ZAR) 	
 
paid exhibition stand worker 	1000.00 (ZAR) 	
Financial Information
Sponsorship
Please include your top 5 sponsors and their amount:
Sponsor Name
Amount/Level
Autodesk
R250 000 / Platinum
SITA
R100 000 / Gold
Google
R106 000 / Silver
US Army Corps of Engineers
R55 000 / Silver
GIMS
R40 000 / Silver
* both Google and US Army amounts were supposed to be R40 000 but converted to the above amounts due to the exchange rate when the payments came through.
*please attach the public sponsorship document (describing possible levels) (full prospectus included)
Financial Report
REVENUE
Type
Amount
Registration
R1 868 949
Workshops
(R514 750 of the total registration amount)
Exhibits
R362 900
Sponsorship
R643 106
Social Event
in/out, no profit
Other
GISSA provided bridging finance
Total
R2 874 955
EXPENSES
Type
Amount
Marketing
R56 822
Administration
R393 124
Venue + meals
R2 090 618
Social Event
Off budget - in/out
Misc.
R113 258
Total
R2 654 693
*please include a more detailed financial report if possible (full report attached)
Suggestions
Use this space for your suggestions for future OSGeo conferences.
See http://wiki.osgeo.org/wiki/FOSS4G2008_Lessons_Learned
More at:
wiki: http://wiki.osgeo.org/wiki/Category:FOSS4G2008
website: http://foss4g2008.org
=FOSSGIS 2008 Conference Report=
Conference Name: FOSSGIS 08
Date: 1. bis 3. April 2008
Location: Freiburg (im Breisgau), Germany
Organizing Committee Contact: FOSSGIS-Committee (georg.loesel (at) fossgis.de)
http://www.fossgis.de/konferenz/wiki/Organisationsteam_2008
General Information
Attendance
Type
Number of Attendees
General Sessions
> 400
Workshops
130
Exhibition Only
> 400
Social Event
ca. 150
Conference Fees for 1 Individual
Early
Late
Conference Pass
Free
Free
Workshops
80 Euro
80 Euro
Exhibits Only
Free
Free
Social Event
20 Euro
20 Euro
Financial Information
Sponsorship
Top 5 sponsors and their amount:
Sponsor Name
Amount/Level
Autodesk
2500 Euro
lat/lon GmbH
500 Euro
regioData
500 Euro
IVU Traffic Technologies
500 Euro
Lehmanns Buchhandlung
500 Euro
*public sponsorship document available at: http://www.osgeo.org/conference/archives/fossgis
Financial Report
REVENUE
Type
Amount
Registration
-
Workshops
17,676.15 Euro
Exhibits
-
Sponsorship
7,350.00 Euro
Social Event
2,760.00 Euro
Other
Total
27,786.15 Euro
EXPENSES
Type
Amount
Marketing
-7,390.5 Euro
Administration
Venue
-4,586.02 Euro
Meals
-6,945.15 Euro
Social Event
-4,296.8 Euro
Misc.
-743.25 Euro
Total
-23,961.72 Euro
*more detailed financial report available at: http://www.osgeo.org/conference/archives/fossgis
Suggestions
Use this space for your suggestions for future OSGeo conferences.
It would very helpful to have some spreadsheet / database / Software, which helps us with the handling of participants, workshops, billings, reports etc.
We actual working with some spreadsheets and a Wiki. A consistent system where we can handle all administrative stuff for the conference would be great.
Do you have any suggestions or experience with system X or system Z?
I attached a spreadsheet (available at http://www.osgeo.org/conference/archives/fossgis) which reflects the changes on our bank account, I have not real “report” by click, due to the problem described above.
The spreadsheet is meant to raise the transparency of our work rather than to report.
=FOSS4G 2007 Conference Report=
Conference:	FOSS4G 2007
Date:	2007-09-24 to 2007-09-27
Location:	Victoria, British Columbia, Canada
Contact:	Paul Ramsey (pramsey (at) cleverelephant.ca)
General Information
*Conference documents are found at: http://www.osgeo.org/conference/archives/foss4g
Attendance
Type
#of Attendees
# Early Bird
# Regular
Conference
254
116
138
Conference & Workshops
309
264
45
Exhibition Only
N/A
N/A
N/A
Social Event
406
N/A
N/A
Note: 109 registrations were complimentary (volunteers, committee members, some plenary speakers).
Conference Fees for 1 Individual
Early
Late
Conference
395 CAD
565 CAD
Conference & Workshops
575 CAD
820 CAD
Exhibits Only
N/A
N/A
Conference One Day
185 CAD
265 CAD
Workshops Only
200 CAD
300 CAD
Student Conference
225 CAD
325 CAD
Student Conference & Workshops
365 CAD
485 CAD
Social Event
50 CAD
50 CAD
Financial Information
Sponsorship
Sponsor Name
Amount/Level
Autodesk
25,000 USD
GeoConnections Canada
15,000 USD
Google
10,000 USD
DM Solutions Group
10,000 USD
Refractions Research
10,000 USD
Safe Software
10,000 USD
Leica Geosystems
10,000 USD
Integrated Land Management Bureau
10,000 USD
ESRI
5,000 USD
Orkney
5,000 USD
Sierra Systems
5,000 USD
Financial Report
REVENUE
Type
Amount
Conference Registration
140,000 CAD
Conference & Workshops Registration
170,000 CAD
Exhibitors
8,000 USD
Sponsors
115,000 USD
Social Event
20,000 CAD
Other
N/A
Total
~450,000 CAD
EXPENSES
Type
Amount
Marketing
30,000 CAD
Administration
8,000 CAD
Venue
120,000 CAD
Meals
108,000 CAD
Management
50,000 CAD
VAT
17,000 CAD
Total
~330,000 CAD
*detailed report compiled by the conference management company can be found at: http://www.osgeo.org/sites/osgeo.org/files/webfiles/conference/archives/foss4g/2007/foss4g2007_Final_Report_public.pdf
Suggestions
http://wiki.osgeo.org/index.php/FOSS4G2007_Lessons_Learned
=FOSSGIS 2007 Conference Report=
Conference Name: FOSSGIS 2007 (Freie und Open Source Software für Geoinformationssysteme)
Date: 2007-03-13 to 2007-03-15
Location: Germany, Berlin, Humboldt-University, Erwin-Schrödinger Zentrum
Organizing Committee Contact: FOSSGIS-Committee (georg.loesel (at) fossgis.de)
http://www.fossgis.de/konferenz/wiki/Organisationsteam_2007
Note: the following financial numbers are in Euros
General Information
*Conference documents are found at: http://www.osgeo.org/conference/archives/fossgis
Attendance
Type
Number of Attendees
General Sessions
~250
Workshops
~100
Exhibition Only
Social Event
~80
Conference Fees for 1 Individual (Currency €, Euro)
Early
Late
Conference Pass
free
free
Workshops
80 Euro
80 Euro
Exhibits Only
Social Event
20 Euro
20 Euro
Financial Information
Sponsorship
Sponsor Name
Amount/Level
Autodesk
2500,00 Euro
latlon (Bonn)
500,00 Euro
Nolte
500,00 Euro
GDF Hannover
250,00 Euro
GIN e.V.
250,00 Euro
Delphi IMM
250,00 Euro
Huethig
250,00 Euro
R3 GIS
250,00 Euro
GDV
250,00 Euro
Kreis Recklinghausen
250,00 Euro
Financial Report
REVENUE
Type
Amount
Registration
-
Workshops
12.860,00 Euro
Exhibits
-
Sponsorship
5.690,00 Euro
Social Event
1.600,00 Euro
Other
Total
20.150,00 Euro
EXPENSES
Type
Amount
Marketing
1796,98 Euro
Administration
Venue
874,65 Euro
Meals (Including Social Event)
6499,98 Euro
Social Event
Misc.
Total
0
Lot of work, mainly administration, was handled by members of different companies (MapMedia, Delphi IMM, terrestris, WhereGroup, Intevation) and organisations (GRASS-Anwender-Vereinigung GAV). This work had been substituted through naming on the sponsorship page.
=FOSS4G 2006 Conference Report=
Conference Name: FOSS4G 2006
Date: from 2006-09-12 to 2006-09-15
Location: Lausanne, Switzerland
Organizing Committee Contact: Claude Philipona (claude.philipona (at) camptocamp.com)
Note: the following financial numbers are in CHF (Swiss Francs)
General Information
Attendance
Type
Number of Attendees Early
Number of Attendees Late
General Sessions
284
245
Workshops
241
148
Exhibition Only
N/A
N/A
Social Event
240
107
*registrant list, sponsorship documents and others can be found at: http://www.osgeo.org/conference/archives/foss4g
Conference Fees for 1 Individual
Early
Late
Conference + Workshops
CHF 300
CHF 350
Conference only
CHF 250
CHF 300
Workshops only
CHF 100
CHF 150
Exhibits Only
free
free
Social Event
CHF 40
CHF 100
Financial Information
Sponsorship
Sponsor Name
Amount/Level
Autodesk
CHF 30,000
Camptocamp
CHF 10,000
Tydac
CHF 10,000
ERDC
CHF 7,000
DM Solutions
CHF 7,000
Financial Report
REVENUE
Type
Amount
Registration
CHF 95,318
Workshops
CHF 34,002
Exhibits
N/A included with sponsorship
Sponsorship
CHF 102,162
Social Event
CHF 17,681
Other
--
Total
CHF 249,162
EXPENSES
Type
Amount
Marketing (website, flyers, posters)
CHF 16,019
Administration (student helper staff salary, credit card fees, bank fees)
CHF 38,150
Venue (banners, conf. Book , badge, t-shirts, conf bag, misc. logistic)
CHF 30,717
Meals (coffee break, lunch, drinks)
CHF 67,707
Social Event
CHF 65,832 
Misc. (OSGeo Board meeting, pre-conference staff lunch, Sol Katz award, gifts, video tapes, animation, ...).
CHF 18,734
Total
CHF 237,159
Suggestions
•	OSGeo Board meeting should be included into the RFP of the local committee.
•	Demo Fest not parallel to other event (conference or workshops).
•	Workshop price should be higher to offer better services and to give small compensation (free passes, gifts, money) to the workshop leaders.
•	2 categories for sponsorship was a good idea and was well understood by the companies.
•	Early Social Event fees were too low. CHF 100 seems to be a good price for a social event as we offered, of course it depends on the type of social event that is organized.
•	Local committee should pay an organization fee to the OSGeo Foundation.
=OSG 2005 Conference Report=
Conference Name: OSG '05
Date: 2005-06-16 to 2005-06-18
Location: Minneapolis, MN USA
Organizing Committee Contact: Steve Lime (steve.lime (at) state.mn.us)
Note: the following financial numbers are in US $
General Information
Attendance
Type
Number of Attendees
General Sessions
310
Workshops
150-200
Exhibition Only
N/A
Social Event
125
Conference Fees for 1 Individual
Early
Late
Conference Pass
175 USD
225 USD
Workshops
25 USD each (inc. EOGEO)
N/A
Exhibits Only
N/A
N/A
Social Event
25 USD
N/A
Financial Information
Sponsorship
Sponsor Name
Amount/Level
Camptocamp
Platinum
DM Solutions Group
Platinum
ER Mapper
Platinum
Geo-Consortium
Platinum
US Army Corps of Engineers
Unadvertised (2,500 USD I believe)
*sponsorship document and others are available at: http://www.osgeo.org/conference/archives/osg05
Financial Report
REVENUE
Type
Amount
Registration
57,000 USD including workshops
Workshops
Exhibits
Sponsorship
23,000 USD
Social Event
Other
Total
80,000 USD with some debt still outstanding
EXPENSES
Type
Amount
Marketing
9,000 USD meeting materials for participants
1,500 USD keynote expenses
2,000 USD speaker gifts and door prizes
Administration
3,000 USD registration costs
11,000 USD University overhead
9,000 USD staffing before and during
Venue
2,500 USD
Meals
38,000 USD
Social Event
Misc.
1,500 USD
Total
77,500 USD
=FOSS/GRASS 2004 Conference Report=
* Conference Name: FREE AND OPEN SOURCE SOFTWARE FOR GEOINFORMATICS/ GIS - GRASS USERS CONFERENCE 2004 (FOSS/GRASS 2004)
* Date: 2004-09-12 to 2004-09-14
* Location: Chulalongkorn University, Bankok Thailand
* Organizing Committee Contact: grass_uc (at) gisws.media.osaka-cu.ac.jp
Note: the following financial numbers are in US $
== General Information ==
=== Attendance ===
* General Sessions: 150
* Workshops: 150
* Exhibition Only(Poster): 150
* Social Event(Welcome and farewell party): 100
=== Conference Fees for 1 Individual ===
* Early: 60 USD (International)
* Late: 180 USD
* Workshops: Included in registration fee
=== Sponsorship ===
* Osaka City University: 2,000 USD
* Japan-Vietnam Geoinformatics Consortium: 2,000 USD
* Chulalongkorn university: 1,500 USD
* Orkney Inc.: 1,000 USD
== Financial Information ==
* financial report is found at: https://svn.osgeo.org/osgeo/foss4g/2004/foss4g-grass/grass04-bangkok-financial-report.pdf
==== REVENUE ====
* Registration: 7,000 USD (Discount for host country participants and waiver for some participants)
* Sponsorship: 6,500 USD
* Total: 13,500 USD
==== EXPENSES ====
* Marketing (Poster, brochure, CD etc): 3,000 USD
* Administration: 3,000 USD
* Venue: 1,500 USD +In-kind support from Chulalongkron University
* Meals: 2,000 USD
* Social Event: Nil
* Misc. (Conference kit, partial support for some participants): 4,000 USD
* Total: 13,500 USD
== Suggestions ==
* Travel support for some participants must be considered
* Reduced registration fee for students and some participants
* Best Paper Award, Best Poster Award
* Best Student paper, Best Student Poster Award
* Attendees must be requested to fill in OSGeo membership forms and automatically become members of OSGeo
= OSGIS 2004 Conference Report =
* Conference Name: OSGIS – Open Source GIS Conference and MapServer User Meeting
* Date: 2004-06-09 to 2004-06-11
* Location: Ottawa, Canada
* Organizing Committee Contact: Jeff McKenna: jmckenna (at) gatewaygeomatics (dot) com
Note: the following financial numbers are in CAN $
== General Information ==
=== Attendance ===
* General Sessions: 210
* Workshops: 130
* Exhibition Only: 3
* Social Event: 152
=== Conference Fees for 1 Individual ===
* Conference Pass: (early) 315 CAD (late) 360 CAD
* MapServer User Meeting only: (early) 180 CAD (late) 220 CAD
* Workshops: (early) Included (late) Included
* Student Pass: 90 CAD (reduced access) or 180 CAD
* Exhibits Only: 20 CAD
* Social Event: 1 pass included, 30 CAD extra passes
== Financial Information ==
=== Sponsorship ===
* DM Solutions Group: 15,000 CAD (platinum)
* Tydac.ch: 5,000 CAD (silver)
* CamptoCamp: 3,000 CAD (bronze)
* GeoConnections: 3,000 CAD (bronze)
*sponsorship documents and others are available at: https://svn.osgeo.org/osgeo/foss4g/2004/osgis-mum2/
=== Financial Report ===
==== REVENUE ====
* Registration: 67,710 CAD
* Workshops: 
* Exhibits: 2,500 CAD
* Sponsorship: 26,000 CAD
* Social Event:
* Less discounts: 15,779 CAD
* Total: 80,431 CAD
==== EXPENSES ====
* Marketing: 15,849 CAD
* Administration: 1,523 CAD
* Venue: 10,510 CAD
* Meals: 16,074 CAD
* Social Event: 9,508 CAD
* Transportation: 1,795 CAD
* Event Planner: 15,000 CAD
* Total: 70,259 CAD
== Suggestions ==
* we provided transportation from hotel to conference, and this is a requirement for future conferences
* we gave registrants the ability to choose their top 4 workshops to attend
* we made sure each night had a social event, even if it was just an arranged place to meet at after hours, and this made the conference a success (in terms of feedback)
* we used a LIVECD for the Linux workshops
* our downfall financially is that we started looking for sponsors too late
* we had a special student registration price, and this was very popular
* our venue costs were very high because we had to rent the space from the university
Category:Conference Committee