Board Meeting 2011-03-03

Category:Board
Category:Board Meetings 2011
Please note that this meeting has been scheduled one hour later than usual!
This board meeting is scheduled for the 3rd of March 2011 at 18:00 UTC on IRC and follow up voting on Skype. 
== Agenda ==
* Review past minutes: Board Meeting 2011-02-03
* GSoC coming up, Board to appoint official administrator. Wolf volunteered together with Anne.
* FOSS4G 2011 update
* Wikipedia / OSGeo Introduction - report (if anything) from first contact
* Talk:Open Source and Open Standards (Arnulf)
* Marketing list discussion on giving OSGeo sponsors free FOSS4G passes - archive here (Tyler)
* Incubation reports (Arnulf)
== Minutes ==
* Detailed conversation log: http://logs.qgis.org/osgeo/%23osgeo.2011-03-03.log
* Attending: Jeff, Frank, Markus, Daniel, Geoff, Arnulf & Tyler
** Chris joined halfway through
* Tyler compiled minutes and action summary
=== Action Summary ===
# MOTION: Daniel moved to appoint Wolf and Anne as official GSoC admins for OSGeo, Frank seconded, all were in favour. Voted in IRC and Skype voice confirmed. Motion passed.
# TODO: Jeff will post some notes to wiki about compiling a conference planning handbook
# TODO: Arnulf to take conference handbook idea to Conference Committee list to start discussions.
# TODO: Arnulf to follow up on board or discuss list re: OGC/Open Source whitepaper.
# TODO: Take Sponsors and FOSS4G comps discussion to board, then conference committee lists
* Next meeting: 2011-04-07
** TODO: Fix time of subsequent meetings
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=== Details ===
# GSoC coming up, Board to appoint official administrator. Wolf volunteered together with Anne.
## MOTION: Daniel moved to appoint Wolf and Anne as official GSoC admins for OSGeo, Frank seconded, all were in favour. Voted in IRC and Skype voice confirmed. Motion passed.
# FOSS4G 2011 update (Jeff)
## FOSS4G planning going well. Jeff brought up prices of hotels for discussion recently. Tyler: it's not really a consolation to attendees, but we got all the meeting rooms for the event for free, with this arrangement with Sheraton, thereby keeping the ticket prices lower.
## Arnulf: asking about conference planning handbook manual to maintain continuity between years, building on "Lessons Learned" pages in a systematic way. Jeff has some notes and a template he was discussing with Paul.
## TODO: Jeff will post some notes to wiki about compiling a conference planning handbook
## TODO: Arnulf to take conference handbook idea to Conference Committee list to start discussions.
## Tyler and Peter interested in helping too. FOSSGIS (D-A-CH) has one they are using too which has helped a lot.
# Wikipedia / OSGeo Introduction - report ( if anything ) from first contact
## Arnulf wrote an introduction, included Brian in the CC. No feedback yet.
# Talk:Open Source and Open Standards ( Arnulf )
## It is a follow up from last year. We had a request for input from the OGC. They want to write a White paper on what they understand about "Openness" in their context. And relate it to Openness in the Open Source / Free Software understanding. Looking for more community feedback and tweaking.
## TODO: Arnulf to follow up on board or discuss list re: OGC/Open Source whitepaper.
# Marketing list discussion on giving OSGeo sponsors free FOSS4G passes (Tyler)
## General support for the idea from board. Discussion of who pays for what - LOC vs. Board budget. For future events would be good to have x# of passes available for Board to distribute to sponsors, at cost. Build into RFP so it's accounted for early on.
## Need financial review of proposal/effects
## TODO: Take Sponsors and FOSS4G comps discussion to board, then conference committee lists
# Incubation reports ( Arnulf )
## Arnulf suggests having mentors report regularly to 'someone' to help assess speed and efficacy of progress.
## Need replacement chair of Incubation Committee, been discussed already in the committee. Daniel has volunteered and been put forward as a replacement for committee to consider already.
* Arnulf motioned to close the meeting, Chris seconded, all were in favour
* Next meeting: 2011-04-07
** TODO: Fix time of subsequent meetings