Roles and responsibilities in New (content) Intranet

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Roles and responsibilities in New (content) Intranet
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bet | 2/2 | Sana | 31.12.2019 | Hajmi | 278,71 Kb. | | #6776 |
Roles and responsibilities in New (content) Intranet
Intranet Development Board (IDB)
Have an overview over Fortum intranet needs, possibilities and limitations
Make decisions or approve/recommend "small" development areas
Prioritize and schedule changes
Ensure that all possible effects have been checked and secured
Ensure that changes are made in an optimal way
Members: Digital Channel Development Managers, Editor-in-Chiefs, Channel Managers
Role of Editor-in-Chiefs
Plan the content of intranet start page (banner, alerts, mega drop down, footer) , news (Headline news) and company channel with the Internal Comms. Network members
Monitor the comments of corporate news along with the owner and publisher of the news.
Coordinates and oversees the whole intranet content structure
Proactive cooperation with main channel owners
Make sure that corporate guidelines and directives of intranet are followed; Editor- in-Chiefs are the member of Intranet Development Board (IDB)
Every language site has its own Editor-in-Chief (English is the master)
Role of the Channel Manager (News, Services, Company etc.)
Plan the content of the owned channel with the sub-channel content owners
Coordinates and oversees content structure per channel
Proactive cooperation with sub-channel content owners
Make sure that corporate guidelines and directives are followed
Channel Manager is the member of Intranet Development Board (IDB)
Role of the Content Owner
Ensure content quality, relevance and validity
Ensure the publishing resources in the division/function
Responsible for the language translations
Role of the Main Publishers in the Divisions/Service Units
Super-user of CMS tool with wider publishing rights
Makes sure that corporate guidelines and directives as well as general site design are followed
Coordinates/oversees translations, publishing of the division´s news and content if this has been agreed
Role of the Content Publisher
Basic editing rights/knowledge for publishing news, events, notices, content sites and pages
Publishes content assigned by the Content Owner
Makes sure that corporate guidelines and directives as well as general site design are followed (& how to write to web)
Roles and responsibilities in new workspaces and Document Management (DRAFT)
Main User
Purpose:
Main User role’s main purpose is to lead and guide Division/Unit’s use of Sharepoint Workspaces to utilize the application most efficient way from Business point of view.
Responsibilities:
Create and Maintain Division/ Unit Workspace (site) structure which meets business needs and usability for relevant user groups
Ensure that all content of the Division/ Unit on the workspaces has got an responsible owner
Ensure that Division Information Management/ Document Management instructions are applied
Support the Site Owners to set up, configure and use the sites based on Division’s specific requirements
Liaison Division/ Unit’s issues between the DM CAT, Document Management and SP2013 Support organizations
Participate in Main User Network activities.
Site Owner
Purpose:
Site Owner Role’s responsibility is to deploy Workspaces and oversee their content based on the Division’s/ Unit’s needs.
Responsibilities:
Create and Maintain Workspace (site) to meet business need.
Ensure that the site is connected into the Division/Unit’s main navigation structure
Ensure that content of the workspace has got relevant content and user permissions
Ensure that Division Information Management/ Document Management instructions are applied on the site
Consult issues between the Division/ Unit Main User, Document Management and SP2013 Support organization
DM CAT (Development Board)
Fortum Corporation
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Business ID 1463611-4
VAT Reg.No FI14636114
Domicile Espoo
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Fortum Oyj
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