Request for Information ref James 67

Ref: request-618792-6634c238@whatdotheyknow.com
Louis James
Via Whatdotheyknow
26 November 2019
Dear Louis
Request for Information ref James 67
We write in response to your requests for information received on the 11 November 2019.
We must advise that requests under the Freedom of Information Act 2000 (FOIA) are requests for information held by an organisation rather than a set of questions. Under the Act, there is no requirement for a public authority to write/produce information in order to provide a response. However, we are keen to assist and so have responded to your questions outside of the FOI Act.
Your questions:
“1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?
2) What is your annual intranet budget?
3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
4) How long have you been using this solution, and when does your contract expire?
5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
6) Which team/individual is responsible for managing your intranet internally?
7) Which other organisations have access to your intranet?
8) Do you share IT services with other organisations?
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
10) Who is responsible for your intranet’s procurement within the organisation?
11) Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)”
All of the information you have requested is available in the public domain. This information is published on the ‘Whatdotheyknow’ website following an earlier request under reference: request-616671-de27d38d@whatdotheyknow.com in the name of Deborah Manley.
To assist we have also responded below each of your questions:
1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?
The number of employees as at November 2019 is 170.
2) What is your annual intranet budget?
The Institute annual intranet budget is currently £5,284 for hosting and support.
3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
Answer: Wordpress
4) How long have you been using this solution, and when does your contract expire?
The current contract started July 20169 and is for 24 months.
5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
Answer: Yes
6) Which team/individual is responsible for managing your intranet internally?
The Internal Communications team.
7) Which other organisations have access to your intranet?
No other organisation has access to the Institute intranet.
8) Do you share IT services with other organisations?
Yes, the Department for Education (DfE) supplies our IT services.
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
Yes, full suite of Office 365 applications is in use. Provided by the DfE.
10) Who is responsible for your intranet’s procurement within the organisation?
Head of Digital Communications and Head of Digital.
11) Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
The Institute does not hold the information requested. The DfE manage the directory.
12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)
Answer: Trello and slack.
If you have any further queries in relation to this request, please email me, quoting the reference James 67 in any future communications.
If you are not content with the way your request has been handled, you should make a complaint to the Institute by writing to me within 40 working days of the date of this email. Your complaint will be considered by a senior Institute official who was not involved in the original consideration of your request.
If you are not content with the outcome of your complaint to the Institute, you may then contact the Information Commissioner’s Office or phone their helpline on 0303 123 1113.
Yours Sincerely
Information and Enquiries Manager
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