Contacts - Microsoft® Outlook™ 2000

Contacts
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Feature
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Description
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New in 98
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Exchange Contact Information via the Internet
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Users can easily send and receive contact information over the Internet between vCard-compliant applications.
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Enhanced in 98
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Fully Customizable Contacts
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Custom fields and scripts can be added easily to the first page of the Contacts form.
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New in 2000
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Personal Distribution Lists
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Users can create Distribution Lists consisting of Contacts from one or more Contacts folders and the Microsoft Exchange Server Global Address List.
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New in 2000
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Contact Activity Tracking
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Users can keep track of all e-mail, tasks, appointments and documents related (linked) to each contact.
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New in 98
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Flag Contact for Follow Up
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Users can add a follow-up flag (reminder) to a contact.
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Enhanced in 2000
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Enhanced Mail Merge
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Users can filter the Contacts lists in Outlook as desired and then pass the contacts to the Microsoft Word Mail Merge and merge on any Outlook fields.
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New in 98
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Automatic Map
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Maps can be downloaded to a Contact’s address from the Microsoft Expedia™ travel service Web site.
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New in 98
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Automatic Formatting
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Rules help to automatically highlight Contacts in views, along with different colors and fonts.
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New in 2000
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AutoMerge Contact Information
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Before adding a new Contact, Outlook intelligently warns if it might be a duplicate and gives the option to automatically merge the new information.
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Feature
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Description
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New in 98
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Multiple Contacts Folders in Address Book in Windows
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The Address Book provides access to multiple Outlook Contacts folders.
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New in 98
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Automatically Add Message’s Sender to Contact List in Outlook
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The option to automatically add the Sender of an e-mail message to the Outlook Contact list when replying to the message is now available.
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New in 98
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Smart Phone Number Parsing
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Outlook displays a pop-up dialog box to help ensure that phone numbers are entered in the correct format.
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Internet Information
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Feature
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Description
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New in 2000
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Outlook Bar Shortcuts
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Users can easily create a shortcut in the Outlook Bar to any file, folder or Web page.
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New in 2000
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View the Web
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Clicking on an Outlook Bar shortcut to a Web page displays the Web page in the right-hand Outlook pane. Basic Web navigation is supported and the currently displayed page can be opened in the user’s default Web browser.
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New in 2000
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Folder Home Pages
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Users can associate one or more Web pages with any personal or Exchange Server folder.
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Other Enhancements
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Feature
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Description
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Enhanced in 98
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Windows CE Pocket Outlook Integration
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Easily synchronize mail, contacts and tasks with Pocket Outlook on Windows® CE 2.0-based palmtop devices.
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Enhanced in 98
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Enhanced Fax Support1
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Integrated Symantec WinFax Starter Edition makes it easy to send and receive faxes from within Outlook, including automatically faxing file attachments.
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New in 98
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Net Folders — Share Outlook Folders via the Internet
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Easily share and synchronize Outlook folders with other Outlook users across the Internet.
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1 Available when using Outlook in Internet Mail configuration.
Remote Usage Enhancements
Outlook 2000 includes the following key remote usage enhancements.
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Feature
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Description
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New in 98
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Enhanced Synchronization of Offline Folders
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Background, scheduled and filtered synchronization of Microsoft Exchange Server Offline Folders is now possible.
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Enhanced in 2000
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Improved Offline Folder Synchronization User Interface
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New user interface makes it easy to specify which Microsoft Exchange Server folders should be available offline.
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New in 2000
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Quick Synchronization Groups
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Specify collections of Microsoft Exchange Server folders to be synchronized together based on speed of connection or time available.
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Enhanced in 2000
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Synchronized Message Size Limit
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User can easily specify large messages shouldn’t be synchronized over a slow link.
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Enhanced in 2000
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Improved Offline Address Book Synchronization
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The offline Exchange Server Address Book is synchronized using same command and features Offline Folders.
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Enhanced in 2000
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Change Connection Type
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The manual switch between LAN and dial-up connection has been simplified.
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New in 98
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Background E-Mail Download
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Users can continue to work in Outlook while mail is downloading.
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Enhanced in 98
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Faster E-Mail Download
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Downloading mail is faster.
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New in 98
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Scheduled Download
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Outlook will periodically dial up and retrieve new e-mail.
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New in 98
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Smart Dial-Up Options
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Users can easily configure options for time- and money-saving connections to Internet e-mail providers.
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New in 98
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AutoDetect Connection
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This feature automatically determines when connection to an Internet service provider becomes available or goes away.
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Detailed Feature Descriptions Usability Enhancements Outlook Today
The Outlook messaging and collaboration client gives users the power to manage e-mail, calendar and task information in one place. The innovative new Outlook Today view gives users a customizable quick overview of upcoming meetings, tasks due and how many e-mail messages have arrived overnight — all without switching between windows.
Outlook Today
Users can choose to have Outlook Today displayed as the default view when they start Outlook 2000 to quickly prioritize their work.
Outlook Today displays information using the familiar and attractive style of a Web page. The information in the view is hyperlinked, so users simply click on any information in the view to “drill in” to the associated information in more detail or to check off a completed task.
Users can easily customize Outlook Today, including options for how many days of appointments to display, what folders to display and tasks are sorted. The user can also choose from several Outlook Today “styles.” And, because the Outlook Today view is defined using HTML, corporate IT departments can optionally deploy a customized Outlook Today view that includes dynamic information specifically tailored for their company or workgroup alongside of the user’s personal information as shown in the right-hand area of the previous image.
Note: Although Outlook Today provides users with a powerful time-saving summary view, it is not intended to replace the Inbox, Calendar or Task modules. The concise quick overview goal of Outlook Today is not compatible with a complete set of features for reading and managing e-mail, calendar and tasks.
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