Joining a Windows Meeting Space session

Joining a Windows Meeting Space session
Once someone has hosted a Windows Meeting Space session, they can invite you to connect. The invitations can be made in several forms including file, e-mail, or People Near Me.
Join a Windows Meeting Space session using Sessions Near Me
Once a session has been created, other participants can join the session using Sessions Near Me. Sessions Near Me lists the different sessions occurring on the local subnet. Once you have discovered the session you wish to attend, you must obtain and enter the password for the session.
Join a Windows Meeting Space session using Sessions Near Me
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1. Click Start, click All Programs, and then click Windows Meeting Space.
2. Click Join a session.
3. Choose a session to join.
4. Enter the password (obtained outside of the experience).
5. Click Join.
| Prerequisites for joining a Windows Meeting Space session using Sessions Near Me
To complete this task, you should have wired network connectivity or a wireless card with the ability to create a computer to computer wireless network.
Administrative credentials
To complete this task, you must be a member of the users group. In addition, if this is the first time you have started Windows Meeting Space, you will need to elevate to administrator credentials to open the correct ports.
Known issues for joining a Windows Meeting Space session using Sessions Near Me
You might encounter the following issues during this scenario:
I am unable to see the meeting in the Sessions Near Me list. This may be caused by a couple of scenarios:
You are not signed into People Near Me. To sign into People Near Me, open Control Panel, click Network and Internet, and then click People Near Me. On the panel, click Sign in to sign into People Near Me.
People Near Me is turned off by Group Policy. This is a policy controlled by your IT administrator. Please consult with the administration staff on how to get People Near Me enabled.
I am unable to join a session near me. This is usually because the other person does not have the correct firewall ports open. To open the correct ports, refer to Preparing the Windows Firewall for Windows Meeting Space earlier in this document.
Join a Windows Meeting Space session using People Near Me
Once a session has been created, other participants can be invited into the session through a People Near Me invitation. This mechanism allows a participant to enumerate the people on the network and send them invitation to join the meeting. Once you have received the invitation, if you wish to attend, simply accept the invitation.
Note
To perform this task, you must already be in a Windows Meeting Space session.
Join a Windows Meeting Space session using People Near Me
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1. Click Invite in People Near Me or on the button bar.
2. Select a person to invite.
3. Click Send Invitations.
| Prerequisites for joining a Windows Meeting Space session using People Near Me
To complete this task, you should have network connectivity or a wireless card with the ability to create a computer to computer wireless network.
Administrative credentials
To complete this task, you must be a member of the users group. In addition, if this is the first time you have started Windows Meeting Space, you will need to elevate to administrator credentials to open the correct ports.
Known issues for joining a Windows Meeting Space session using People Near Me
You might encounter the following issues during this scenario:
I am unable to send or receive the invitation. This may be caused by a couple of situations:
You are not signed into People Near Me. To sign into People Near Me open Control Panel, click Network and Internet, and then click People Near Me. On the panel, click Sign in to sign into People Near Me.
People Near Me is turned off by Group Policy. This is a policy controlled by your IT administrator. Please consult with the administration staff on how to get People Near Me enabled.
I am unable to join a session near me. This usually occurs because the other person does not have the correct firewall ports open. To open the correct ports, refer to Preparing the Windows Firewall for Windows Meeting Space earlier in this document.
Join a Windows Meeting Space session using an e-mail invitation
Once you have received an invitation over e-mail, to join the session, simply double click the file to open the invitation. Depending on the e-mail client being used, you might have to navigate confirmation dialogs. For Microsoft Outlook® Express and Microsoft Outlook you will have to click Open on the resulting confirmation dialog. Once the user has opened the file, Windows Meeting Space will be started, and you will be prompted for the password. To join the session, simply enter the password and click Join.
Join a Windows Meeting Space session using an e-mail invitation
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1. Receive an e-mail invitation.
2. Double click the attachment (click Open if prompted).
3. Enter the password.
4. Click Join.
| Prerequisites for joining a Windows Meeting Space session using an e-mail invitation
To complete this task, you must have a MAPI compliant e-mail program such as Microsoft Outlook or Outlook Express.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for joining a Windows Meeting Space session using an e-mail invitation
You might encounter the following issues during this scenario:
I am unable to connect to session using an e-mail invite.
This usually occurs because the other person does not have the correct firewall ports open. To open the correct ports, refer to Preparing the Windows Firewall for Windows Meeting Space earlier in this document.
When I attempt to use the attached invitation, I am unable to join the meeting.
This usually occurs because users do not have a global IPv6 address and are not on the same local subnet. For additional information about resolving this issue, see the Advanced Network Troubleshooting section at the end of this document.
Join a Windows Meeting Space session on a computer to computer wireless network using Sessions Near Me
Once a session on a private computer to computer wireless network has been created, other participants can join the session using Sessions Near Me. Sessions Near Me enumerates the different wireless networks containing sessions and sessions occurring on the local subnet. Once you have discovered the session and network you wish to attend, you must obtain and enter the password for the session and network.
Join a Windows Meeting Space session on an computer to computer wireless network using Sessions Near Me
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1. Click Start, click All Programs, and then click Windows Meeting Space.
2. Click Join a session.
3. Choose the session to join.
4. Enter the password.
5. Click Join.
| Prerequisites for joining a Windows Meeting Space session on an computer to computer wireless network using Sessions Near Me follow
To complete this task, you should have network connectivity or a wireless card with the ability to join a computer to computer wireless network.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for joining a Windows Meeting Space session on a computer to computer wireless network using Sessions Near Me follow
There are no known issues for this scenario.
Join a Windows Meeting Space session using a file invitation
Once you have received an invitation file, simply double click the file to join the session. Once you have opened the file, Windows Meeting Space will be started, and you will be prompted for the password. To join the session, you must obtain and enter the password, and then click Join.
Join a Windows Meeting Space session using a file invitation
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1. Obtain a file invitation.
2. Launch the application.
3. Choose Open and invitation file….
4. Choose the invitation file.
5. Enter the password.
6. Click Join.
| Prerequisites for joining a Windows Meeting Space session using a file invitation
Users must have global IPv6 addresses or be on the same local subnet.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for joining a Windows Meeting Space session using a file invitation
You might encounter the following issue during this scenario:
I am unable to Join a session using a file invitation.
This usually happens because either you or the person hosting the session does not have the correct firewall ports open. To open the correct ports, refer to Preparing the Windows Firewall for Windows Meeting Space earlier in this document.
This may also occur because users do not have a global IPv6 address and are not on the same local subnet. For additional information about resolving this issue, see the Advanced Network Troubleshooting section at the end of this document.
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