Downloading - Degweb User Guide State of Michigan Data Exchange Gateway Web

Downloading
To start the Downloading process, click on Downloads
Download Envelopes
IMPORTANT: You must know which 1 of the 3 envelope icons to click on (there are normally 3 on each line) to properly download your file. If you click on the wrong icon, the file may not be usable, you will have to download it again, and you may have to contact EDI Support to be able to download it again.
a. The Left Hand Envelop is the most common download icon. It is used for just about any data file.
b. The Center Envelop is a Compressed Data Download icon. It is used if you are authorized to receive your data in a zip format.
If so, you also need an unzip program on your PC and you are solely responsible for its proper use.
c. The Right Hand Envelop - Be Carefull Here: This download icon is used if you need to receive your data in a Binary Format – Files Downloaded in Binary Format will not have any formatting, no records, they will appear as one long string of characters.
NOTE: when a file is properly downloaded, you know because the next time you look at this Downloads screen, the row that described the file no longer appears. If you are not sure what files you downloaded, you can click on the History icon and see recent files you downloaded
To do a Download:
Click on the download icon you're authorized to use for the file you want to download.
You will now see a new screen.
NOTE: DON’T INTERRUPT THIS PROCESS!! YOUR FILE WILL BE LOST AND MARKED AS DOWNLOADED IT YOU INTERRUPT IN ANYWAY BEFORE THE DOWNLOAD IS SAVED TO DISK.
As an example, 1.50 minutes (approximate) for queuing means you will have to wait approximately that long before you see the next screen which pops up asking if you want to View or Save this File. Do Not Select “View the File”, Save it to disk otherwise the File will be lost.
Click on Save to begin telling the browser where on your PC's hard disk you want to save the file you are downloading.
NOTE: YOU MUST SAVE THE FILE AT THIS POINT - Any other choice will be processed as “CANCEL” and your file will be marked as downloaded.
Here you use the Save-in as box to select where on your PC's hard disk you want to save the file you are downloading.
Note: First save the file, if you open the file there is a possible you might lose the file before you have a chance to save it.
1. When you navigate with the mouse and find the folder where you want to save the file you are downloading, click on Save
2. Wait while the dotted line traverses the Saving box above, which shows the progress of the download.
3. You know when the download is complete because the right-most button in the highlighted box says Close--Click on Close
Uploading (known as Deliver)
To start the Uploading process, click on Deliver
Upload Types
NOTE: You must know whether or not to click in the box next to Binary on the Delivery Screen for the type of file you are about to upload. Normally, you do not click in this box.
To do an Upload:
1. Next to Destination Station, type in the destination you want to Deliver the file to
NOTE: For Normal Flat File, enter “DCHBULL” or for X12 and NDCDP Files use DCHEDI
2. Next to Application ID, type in the ID you want associated with the file you will Deliver
NOTE: All Application IDs are Four Digit Numeric Names that MDCH has specified. Using an Application ID that MDCH has not specified will result in your file being deleted. Examples of known Application ID would be 4780 Medicaid 837 Billing File, 4951 Encounter 837 File, 4957 QI File or 5067 NCPDP Encounter File.
3, Click on the Browse button. Here you use the Choose file box to select from what area on your PC's hard disk or Server Disk you want to get the file you are uploading. You need to click and navigate with the mouse until you find the specific folder where you want to get your upload. When you navigate with the mouse and find the folder and the specific file in the folder that you will be uploading, click on the file name, Click on Open
Now you see the screen before the Choose file box popped up.
Plus the folder and file you chose are now displayed in the File to Upload box
To upload this file, click on Deliver
IMPORTANT:
Don't click anywhere on this screen.
Wait a few seconds for a lengthening horizontal bar to start moving across the bottom of your browser window
Wait a while more for the horizontal bar to reach the next vertical bar to its right;
This lengthening horizontal bar shows the progress of your file upload. Because the ECQ2 Dept. doesn't know the size and speed of your upload today, it can't say how long it will take. If you want an estimate, ask your local PC support person. The Dept. can't know this.
If you do not see a lengthening horizontal bar, you may need to make a change to the way your browser window is set up. Although this may vary by browser, at the top-most border of the browser window click on View. If you do not see a check mark next to the Status Bar selection that appears, click on this Status Bar entry. Then the Status Bar and the lengthening horizontal bar should appear. If you still do not see this bar, ask your local PC support person. The Dept. can't assist because it can't see your PC.
When your upload deliver is complete, a Delivery Receipt Screen appears.
If you are finished with this DEG system for now, click on the “Logout” Selection.
ADVANCED OPERATIONS
History of Downloads
File History List
To see a history of your most recent downloads, Select “Downloads” then click on History when the “Download Screen appears.
Detail On Files
This screen displays a summary of the most recent downloads you have done.
These are listed with the most recent date first.
If you have done quite a lot of downloads, you will see additional page numbers on the bottom of the screen, [2] for example, where you can click to see other downloads
For more detailed information on a download, click on the Tx ID (Transaction ID) underlined number at the beginning of the history line you want to investigate. Then see the next page.
Screen 19 54-1-xact-hist-org-mvd-800x600.jpg
As a result of clicking on a Tx ID for a download's history line, you see additional information on this download in this File Detail window
Note: The File Length (Bytes) and name of file will give DEG Staff a better description of the file you need to have retrieved. When you request this process
When you are finished viewing this data in the File Detail window, click on its close box (the X in its upper right-hand corner).
For ways of viewing history, go to the next page.
Screen 20 55-dnld-date-range.jpg
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