Working in a Windows Meeting Space session

Working in a Windows Meeting Space session
Windows Meeting Space lets you share a view of your Desktop and of applications on your computer with the other people in your Windows Meeting Space session. You can send notes containing either text or ink images.
Present My Desktop or an application to a Windows Meeting Space session
Once you have created or joined a session, you can start presenting to the other participants. If you can present, the main pane of the application will have a button that launches a presentation dialog. From this dialog, you can choose to present your desktop, a running application, or a file. In addition, you can drag and drop a file into the presentation area to start presenting that file in its native application. Only one user may present at a time: if someone is already presenting in the session, then you will be unable to present until the other person is done.
Note
To perform this task, you must already be in a Windows Meeting Space session.
Present My Desktop or an application to a Windows Meeting Space session
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1. Click the present button in the presentation area or on the button bar.
2. Click Present. Alternatively, you can drag and drop a file in the presentation area.
| Prerequisites for presenting My Desktop or an application to a Windows Meeting Space session
To complete this task, you make sure that:
You are already in a session.
No one is currently presenting to the session.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for presenting My Desktop or an application to a Windows Meeting Space session
You might encounter the following issues during this scenario:
While I am sharing an application, people see large black areas.
When Windows Meeting Space shares an application, it only shares that window's area of the desktop. If another window is covering the application, Windows Meeting Space displays the area of the top window as black. To fix the problem, simply minimize the window not being shared.
While I am viewing what other people see, I see my desktop over and over again.
This effect is caused by you looking at their desktop, which is looking at your desktop, which is looking at their desktop, and so forth.
Other participants are unable to view to my presentation.
This usually occurs because the other person does not have the correct firewall ports open. To open the correct ports, refer to Preparing the Windows Firewall for Windows Meeting Space earlier in this document.
Share a handout to a Windows Meeting Space session
Handouts are files that are shared in a session. When you add a file to the session, a Windows Meeting Space makes a copy, associates it with the session, and replicates it to the other participants. One at a time, participants can edit files in the session. The original file will not be modified. Changes are saved by the last person to save the file. If two people open the file at the same time, and one saves it before the other, the second person's changes will overwrite the file and the first person's changes will be lost.
You can share handouts by dragging and dropping or through an open file dialog.
Note
To perform this task, you must already be in a Windows Meeting Space session.
Share a handout to a Windows Meeting Space session
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1. Click Share Handout in the handout area or on the button bar.
2. Select a file to share.
| Prerequisites for sharing a handout to a Windows Meeting Space session
To complete this task, you must already be in a Windows Meeting Space session.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for sharing a handout to a Windows Meeting Space session
You might encounter the following issues during this scenario:
Handouts are not replicating.
My handout has been modified, but I didn't make any changes.
Handouts can be modified by one person at a time. If person A makes a change to a document shared by person B, person A's changes get replicated to the session.
I changed a handout, but another person's edits seem to have replaced mine.
Handouts can be modified by one person at a time. The last change written to the disk will be the final version. This means that if Person A and Person B both open a file at the same time, then Person A makes a change and saves the file, then Person B makes a change and saves the file, Person B's changes will be saved and replicated and not person A's.
Pass a text note to a participant in a Windows Meeting Space session
While in a session, you can communicate with other users by passing notes. Notes are simply a one way text messages participants can send to each other. Unlike chats, notes do not have a history associated with them. Users can send text notes or ink notes.
Note
To perform this task, you must already be in a Windows Meeting Space session.
Pass a text note to a participant in a Windows Meeting Space session
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1. Double click an attendee. Alternatively, you can right click an attendee and click Pass a Note.
2. Type a message.
3. Click Send.
| Prerequisites for passing a text note to a participant in a Windows Meeting Space session
To complete this task, you must already be in a session.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for passing a text note to a participant in a Windows Meeting Space session
There are currently no known issues for this scenario.
Pass an ink note to a participant in a Windows Meeting Space session
While in a session, you can communicate with other users by passing notes. Notes are simply a one way text or ink messages participants can send to each other. Unlike chats, notes do not have a history associated with them. You can send either ink or text notes.
Note
To perform this task, you must already be in a Windows Meeting Space session.
Pass an ink note to a participant in a Windows Meeting Space session
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1. Right click an attendee.
2. Click Ink.
3. Type a message.
4. Click Send.
| Prerequisites for passing an ink note to a participant in a Windows Meeting Space session
To complete this task, you must already be in a session.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for passing an ink note to a participant in a Windows Meeting Space session
There are no known issues for this scenario.
Change your online status in a Windows Meeting Space session
While in a session, you can change your online status. This does not change your status in IM clients such as MSN® Messenger. Instead, this status is communicated to the other meeting participants and reflects your presence in the session.
To change your online status, simply click your tile in the presence area and choose the new presence status.
Note
To perform this task, you must already be in a Windows Meeting Space session.
Change your online status in a Windows Meeting Space session
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1. Right-click your tile.
2. Click My new status.
| Prerequisites for changing your online status in a Windows Meeting Space session
To complete this task, you must already be in a session.
Administrative credentials
To complete this task, you must be a member of the users group.
Known issues for changing your online status in a Windows Meeting Space session
There are no known issues for this scenario.
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