IV.IV. SENATORIAL MEETINGS

=== Title IV. ===
= THE YUTEMOND SENATE =
=== Part IV. ===
= MEETINGS =
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== I. MEETING AUTHORITIES ==
----(a) Senate Meetings shall be called upon by the Vicilum Civilis or Praefectus Civilis as a means for the Yutemond Senate to discuss important topics, and thus debate on said topics and legislate on them if deemed necessary.
(b) If needed, either Vicilum Civilis is warranted the power to lead Yutemond Senator Meetings through Sovereign authority. They shall be responsible for scheduling, organizing, and maintaining the Yutemond Senate Meeting.(i) Praefectus' shall be responsible for enforcing the Code of Conduct and other Meeting Regulations during Senate Meetings.
(ii) The Vicilum Civilis, the Primus Civis the Tribune and the Senatorial Praefectus' shall be given administrative powers within the Yutemond Senate Chambers.
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== II. MEETING REGULATIONS ==
----(a) In order for the Senate to convene in a normal manner for voting, a Yutemond Senate Meeting must be scheduled 3 days (72 hours) in advance.Senator Meetings should be notified to the Senate in EST Timezone to accommodate to the majority of the Yutemond Senate.(b) Atleast 10 (ten) Senators must be present in order for the meeting to be deemed official. During the Meeting, voting shall be allowed on any pieces of Legislation that are proposed on the Yutemond Senate Trello at least one hour prior. In order for anything proposed during the meeting to be voted, either the Vicilum Civils, Primus Civis or Tribune must grant approval for such and be in attendance.
(c) All Senators shall be required to wear designated outfits in genre store if possible. Uniforms shall not be worn unless you are a Military Representative to the Yutemond Senate a Lord Marshal etc. House representatives may wear a mix and match of each their house and senatorial attire.
(d) Unless you are a Magistrate, you are to have your microphone muted in the Voicecall until you are granted the floor to speak.Furthermore if you are interrupting another Senator when they have the floor, you may be removed from the meeting and suspended.(e) If the meeting is interrupted before the session is formally concluded, its actions will not be enacted until the next meeting.For example, if the chambers are exploited, then votes shall not be entered until the meeting is formally concluded in the next session.(f) All meeting proceedings are to be registered by the Magistrate present, either the Vicilum Civilis Praefectus Civilis or the Tribune.
(g) The following Sitting Arrangement is to be maintained at all times:(ii) Magistrates are expected to sit in their designated areas.
(iv) Assistants are permitted to stand.(h) Spectators are expected to remain in the stands at all times if they arrive and are permitted inside of the Senate Chamber.They shall not be permitted inside if the Session is deemed closed.(i) The Yutemond Senate may, if proposed through motion convene under a closed session. All information, votes, and other business conducted during the meeting shall become confidential to all extents.Once the motion is passed, the present paramilitary shall clear the public galleries of spectators, and close all doors of the Senate Chamber.
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== III. EMERGENCY MEETINGS ==
----(a) In the event of an emergency that requires the attention of the Senate and it's elected officials, an emergency meeting may be called by the Vicilum Civilis, First State Citizen, Tribune or the Praefectus Civilis.(i) Atleast a one (1) hour notice must be given to the Yutemond Senate so that they have time to gather for the Emergency Meeting.
(ii) The emergency at hand must be discussed first foremost. After the situation at hand is cleared, the Vicilum Civilis or the host of the meeting may bring up any other topics that need to be discussed.
(iii) In order for a vote to take place, a minimum of ten (10) Senators are required to be present at the emergency meeting.
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== IV. MILITARY PRESENCE ==
----(a) In certain circumstances, a military presence may be permitted within the senate chambers. The only permitted units within the senate chambers are the Imperial Guard and Imperial Watch.(i) The Imperial Guard / Imperial Watch will have access to the Yutemond Senate Chambers only if any Imperial family members are present for the meeting. They will have the role of protecting the corresponding family members.
(ii) The Imperial Watch can be asked to attend all Meetings by order of the presiding Magistrate, in order to guarantee security of all Senators and other attendees of the Meeting.
(iii) In the event that it is necessary hired mercenary factions can only have access to the Senate Chambers in the absence of the city watch.(b) Household garrisons will never be permitted for use in a Meeting, even if the other three are absent. Bringing any unit to a Meeting without the requirements below will be deemed an act of treason.
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Category:Constitution