natgillin/translations-raw huggingface dataset:
Annex 2 defines the controlling at the Slovenian - Swiss Cooperation Programme level, procedures at Project level, requirements for Project proposals, roles and responsibilities and special provisions for financial assistance.
Priloga 2 določa preverjanje na ravni slovensko-švicarskega programa sodelovanja, postopke na ravni projekta, zahteve za projektne predloge, naloge in pristojnosti ter posebne določbe za finančno pomoč.
Rules and procedures for Block Grants, the Seed Money Facility, the Project Preparation Facility, the Technical Assistance Fund and the Scholarship Fund are defined in Annex 3.
Pravila in postopki za sklade, začetni kapital, sredstva za pripravo projektov, sklad za tehnično pomoč in štipendijski sklad so opredeljeni v prilogi 3.
Controlling at the Slovenian - Swiss Cooperation Programme level
Preverjanje na ravni slovensko-švicarskega programa sodelovanja
The Slovenian authorities have the final responsibility for the monitoring and supervision of the Slovenian - Swiss Cooperation Programme.
Slovenski organi so končno odgovorni za spremljanje in nadzor nad slovensko-švicarskim programom sodelovanja.
A monitoring system shall be developed jointly by the Parties at the beginning of the Slovenian - Swiss Cooperation Programme and be enhanced during its implementation as necessary.
Pogodbenika na začetku slovensko-švicarskega programa sodelovanja skupaj razvijeta sistem spremljanja in ga med izvajanjem programa po potrebi izpopolnjujeta.
1.2 Annual meetings
1.2 Letne seje
In order to ensure an effective implementation of the Slovenian - Swiss Cooperation Programme, the Parties shall hold annual meetings.
Za zagotovitev učinkovitega izvajanja slovensko-švicarskega programa sodelovanja pogodbenika organizirata letne seje.
At the annual meetings, the National Coordination Unit (NCU) shall present an annual report to be distributed one month before the meeting which shall amongst other things address:
Na letnih sejah nacionalni koordinacijski organ (NKO) predstavi letno poročilo, ki ga razpošlje en mesec pred sejo in med drugim obravnava:
General experience and results achieved;
splošne izkušnje in dosežke;
Progress made in the implementation of the Slovenian - Swiss Cooperation Programme against the Conceptual Framework;
dosežen napredek pri izvajanju slovensko-švicarskega programa sodelovanja glede na temeljni okvir;
Reporting on the status of the Slovenian - Swiss Cooperation Programme, including:
poročanje o stanju slovensko-švicarskega programa sodelovanja, ki vključuje:
Statements on approved Projects, progress of Project identification / preparation and foreseeable Commitments;
izjave o odobrenih projektih, napredek pri opredelitvi/pripravi projektov in predvidljivo dodelitev sredstev;
Overall financial statement on past and tentative future disbursements and Commitments for the entire Slovenian - Swiss Cooperation Programme;
celovit finančni izkaz o preteklih in okvirnih prihodnjih plačilih in obveznostih za celoten slovensko-švicarski program sodelovanja;
Summary and main conclusions of the financial audits of the Projects in accordance with Chapter 3.6;
povzetek in glavne sklepe finančnih revizij projektov v skladu s poglavjem 3.6;
Statistics on tenders, contract awards and successful bidders;
statistiko javnih razpisov, oddanih naročil in izbranih ponudnikov;
Information about important issues with regard to particular Projects.
informacije o pomembnih zadevah pri posameznih projektih.
Reporting on Block Grants, the Seed Money Facility, the Project Preparation Facility, the Technical Assistance Fund and the Scholarship Fund;
poročanje o skladih, začetnem kapitalu, sredstvih za pripravo projektov, skladu za tehnično pomoč in štipendijskem skladu;
Proposals for the allocation of non-committed funds;
predloge za dodelitev neporabljenih sredstev;
Reporting on administrative implementation issues;
poročanje o vprašanjih v zvezi z upravnim izvajanjem;
Strategy and activities to inform the general public about the Slovenian - Swiss Cooperation programme and the Projects implemented;
strategijo in dejavnosti za obveščanje širše javnosti o slovensko-švicarskem programu sodelovanja in izvedenih projektih;
Further issues to be discussed; recommendations, next steps;
nadaljnje teme za razpravo; priporočila, nadaljnje ukrepanje;
Review and, if needed, amend the Annexes of the Agreement.
pregled in po potrebi spremembe prilog k sporazumu.
The NCU is responsible for the organisation of the annual meetings.
Nacionalni koordinacijski organ (NKO) je pristojen za organizacijo letnih sej.
It will consult the Swiss Embassy on the organisation, the contents, the agenda, the participants and other organisational and logistical matters.
O organizaciji, vsebini, dnevnem redu, udeležencih ter drugih organizacijskih in logističnih vprašanjih se posvetuje z veleposlaništvom Švice.
The Intermediate Bodies, the Executing Agencies and other institutions and persons may be invited to the annual meetings whenever this is felt desirable by the NCU or by Switzerland.
Na letne seje so lahko vabljeni vmesni organi, izvedbene agencije ter druge ustanove in osebe, če to želi nacionalni koordinacijski organ ali Švica.
The Parties may invite the Commission of the European Communities to participate as an observer.
Pogodbenika lahko povabita Komisijo Evropskih skupnosti, da sodeluje kot opazovalka.
Minutes of the meetings shall be drafted by the NCU and be submitted to Switzerland for approval within 15 days after the meeting.
Nacionalni koordinacijski organ pripravi zapisnik seje in ga v 15 dneh po seji predloži v odobritev Švici.
Procedures of Project Financing Requests
Postopki v zvezi z zahtevami za financiranje projektov
The financing request undergoes a two-loop approach that allows guidance early in the decision making.
Za zahteve za financiranje velja dvostopenjski pristop, ki omogoča usmerjanje na začetku odločanja.
In the first loop, a Project outline is submitted and a decision in principle is made.
V prvi stopnji se predloži osnutek projekta in sprejme načelna odločitev.
In case of a successful first loop, the second loop is initiated.
Če je prva stopnja uspešna, ji sledi druga.
In the second loop, the Final Project Proposal is submitted and a final decision is made by Switzerland.
V drugi stopnji se predloži končni predlog projekta, končno odločitev pa sprejme Švica.
2.1 First loop:
2.1 Prva stopnja:
Application and approval procedure of the Project outline
Postopek prijave in odobritve osnutka projekta
2.2 Requirements for Project Outlines
2.2 Zahteve za osnutke projekta
The Project outline (approximately 5 pages) shall include all necessary information to allow a general appraisal of the proposed Project.
Osnutek projekta (približno 5 strani) mora vsebovati vse podatke, potrebne za splošno oceno predlaganega projekta.
2.4 Requirements for Final Project Proposals
2.4 Zahteve za končne predloge projekta
The Final Project Proposal shall be accompanied by all necessary documents (e.g. feasibility study, Project document, environmental impact study) to allow a thorough appraisal.
Končni predlog projekta mora vsebovati vse potrebne dokumente (npr. študija izvedljivosti, projektni dokument, presoja vplivov na okolje), da se lahko temeljito oceni.
The Final Project Proposal (5 - 10 pages; for large infrastructure Projects 10 - 20 pages, plus annexes) shall provide adequately detailed information on inter alia:
Končni predlog projekta (5-10 strani, za projekte večjih infrastruktur 10-20 strani in priloge) vsebuje vse ustrezne podrobne podatke, ki med drugim vključujejo:
Project Implementation Procedures
Postopki izvedbe projekta
The Project implementation procedures are as follows:
Postopki izvedbe projekta so:
Payment and Reimbursement Procedure
Plačilni postopek in postopek za povračilo sredstev
The Ministry of Finance of Slovenia is the Paying Authority for the Contribution.
Plačilni organ za prispevek je Ministrstvo za finance Slovenije.
In principle, all disbursements under the Contribution will be pre-financed out of the national budget of Slovenia.
Načeloma se vsa povračila na podlagi prispevka vnaprej financirajo iz državnega proračuna Slovenije.
The Executing Agency shall submit payment claims covering eligible expenses executed over the current period to the NCU, together with certified copies of all supporting documentation and the interim report.
Izvedbena agencija nacionalnemu koordinacijskemu organu predloži zahtevke za plačilo, ki zajemajo upravičene stroške, nastale v tekočem obdobju, skupaj z overjenimi kopijami vse spremne dokumentacije in vmesnega poročila.
The NCU shall verify the completeness and certify the correctness of the submitted documents.
NKO preveri popolnost in potrdi pravilnost predloženih dokumentov.
The Paying Authority shall submit the reimbursement requests to Switzerland for approval and payment.
Plačilni organ pošlje zahtevke za povračilo Švici v odobritev in izplačilo.
The detailed reimbursement procedures are laid down in the Project Agreements and must, if not otherwise specified, comply with the following procedures:
Podrobni postopki za povračilo sredstev so opredeljeni v projektnih sporazumih in če ni določeno drugače, morajo biti skladni s temi postopki:
In particular cases, other payment procedures may be defined by the Parties in the respective Project Agreements.
V posebnih primerih lahko pogodbenika posameznih projektnih sporazumov določita druge plačilne postopke.
The final date for eligibility of costs shall be specified in the Project Agreement.
Zadnji dan za upravičenost stroškov se določi v projektnem sporazumu.
It shall be 12 months after the scheduled date for Project completion, but shall not be later than ten years after the approval of the Contribution by the Swiss Parliament according to Article 3 of the Framework Agreement.
Zadnji dan je 12 mesecev po predvidenem dnevu dokončanja projekta, vendar najpozneje deset let od dne, ko je švicarski parlament v skladu s 3. členom okvirnega sporazuma odobril prispevek.
Final reimbursement requests must have been received by Switzerland not later than six months after the final date of eligibility.
Švica mora prejeti končne zahtevke za povračilo najpozneje šest mesecev od zadnjega dne upravičenosti.
In the case of irregularities, Switzerland is entitled to stop reimbursements immediately, to instruct the NCU to stop payments from the Swiss Contribution and to ask repayment of illegitimately paid reimbursements at any stage of the Project.
Ob nepravilnostih ima Švica pravico takoj ustaviti plačila, dati navodila nacionalnemu koordinacijskemu organu, da ustavi plačila iz prispevka, in v kateri koli fazi projekta zahtevati povračilo nezakonito izplačanih povračil.
The reasons for the respective instructions shall be communicated in writing to the NCU and other partners involved.
Razlogi za taka navodila se pisno sporočijo NKO in drugim vpletenim partnerjem.
Roles and Responsibilities
Naloge in pristojnosti
The roles and responsibilities of the main actors are outlined below.
Naloge in pristojnosti glavnih izvajalcev so navedene spodaj.
Project Agreements will contain more detailed responsibilities and activities tailored to the individual case.
Projektni sporazumi bodo vsebovali podrobnejše pristojnosti in dejavnosti, prilagojene posameznemu primeru.
5.1 The National Coordination Unit
5.1 Nacionalni koordinacijski organ
The NCU is responsible for the overall Slovenian - Swiss Cooperation Programme orientation and for the identification, planning, implementation, financial management, controlling and evaluation of Projects, as well as for the use of funds under the Contribution in accordance with the Framework Agreement.
Nacionalni koordinacijski organ je pristojen za celotno usmerjanje slovensko-švicarskega programa sodelovanja in opredelitev, načrtovanje, izvajanje, finančno poslovanje, nadziranje in ocenjevanje projektov kakor tudi za uporabo sredstev na podlagi prispevka v skladu z okvirnim sporazumom.
Ensure the adoption of the necessary national legal documents on the implementation and monitoring of Projects;
zagotavljanje sprejemanja potrebnih notranjepravnih dokumentov o izvajanju in spremljanju projektov;
Coordinate the Swiss Contribution with other contributions, with the National Strategic Reference Framework and with the operational programmes;
usklajevanje prispevka z drugimi sredstvi, nacionalnim strateškim referenčnim okvirom in izvedbenimi programi;
Ensure that the appropriate provisions are included in the National Budget in order to safeguard that claimants have the necessary funds;
zagotavljanje ustreznih rezervacij, ki morajo biti vključene v državni proračun, da se tako upravičencem zagotovijo potrebna sredstva;
Confirm that the co-financing part has been provided according to the Project Agreement;
potrditev, da je v skladu s projektnim sporazumom zagotovljen delež sofinanciranja;
Ensure that there is no double financing of any part of the Project by any other source of funds;
zagotovitev, da noben del projekta ni dvojno financiran iz drugega vira sredstev;
Ensure the organisation of calls for, the collection of and the appraisal of Project proposals;
zagotoviti organiziranje razpisov, zbiranje in oceno projektnih predlogov;
Establish an evaluation committee, chaired by the NCU in which selected line ministries, the regions and NGOs with voting power are represented,
ustanovitev ocenjevalne komisije, ki jo vodi NKO in v kateri so zastopana nekatera ministrstva, regije in nevladne organizacije z glasovalno pravico;
Transmit to Switzerland the project proposals recommended by the evaluation committee;
pošiljanje predlogov projektov, ki jih priporoči ocenjevalna komisija, Švici;
Submit well documented Project financing requests to Switzerland resulting from approved Project outlines;
predložitev dobro dokumentirane zahteve za financiranje projektov, ki izhajajo iz potrjenih osnutkov projekta, Švici;
Supervise and steer the implementation of Projects in accordance with the Project Agreements and by the establishment of an adequate check and monitoring system;
z vzpostavitvijo ustreznega sistema preverjanja in spremljanja ter v skladu s projektnimi sporazumi nadzor in usmerjanje izvajanja projektov;
Check the invoices received from the Executing Agencies and verify the sufficiency of documentation;
preverjanje računov, prejetih od izvedbenih agencij in preverjanje popolnosti dokumentacije;
Submit payment claims to the Paying Authority and certify their correctness and legality;
predložitev zahtevkov za plačilo plačilnemu organu in potrditev njihove pravilnosti in zakonitosti;
Ensure the efficient and correct use of available funds;
zagotavljanje učinkovite in pravilne uporabe razpoložljivih sredstev;
Verify in each Project if the value added tax (VAT) can be recovered by the Executing Agency and to inform the Swiss authorities accordingly in the form of a declaration by the applicant as part of the Project documentation;
pri vsakem projektu preveritev, ali se lahko davek na dodano vrednost (DDV) povrne izvedbeni agenciji, o čemer je treba obvestiti švicarske organe v obliki izjave prosilca, ki je vsebovana v projektni dokumentaciji;
Ensure the financial control, including complete and sufficient audit trails in all involved institutions;
zagotavljanje finančnega nadzora, vključno s celovitimi in zadostnimi revizijskimi sledmi v vseh vključenih ustanovah;
Provide a yearly overall financial statement on all transfers of funds between Switzerland and the Paying Authority on one side and between the Paying Authority and all national involved bodies (e.g. NCU, Intermediate Body, Executing Agency) on the other side;
predložitev celovitega letnega izkaza stanja o vseh prenosih sredstev med Švico in plačilnim organom na eni strani ter plačilnim organom in vsemi vključenimi nacionalnimi organi (NKO; vmesni organ, izvedbena agencija) na drugi strani;
Submit yearly a summary with conclusions and recommendations of all audit reports of the financed Projects.
predložitev letnega povzetka s sklepi in priporočili vseh revizijskih poročil za financirane projekte.
The NCU presents in an annex all original conclusions and recommendations of the audit reports;
NKO v prilogi predstavi vse izvirne sklepe in priporočila revizijskih poročil;
Ensure the discussion of audit results with the partners involved, including Switzerland, and the implementation of the decisions made based on the audit report;
zagotavljanje razprave o poročilih revizije z vpletenimi partnerji, vključno s Švico, in izvajanje odločitev, sprejetih na podlagi revizijskega poročila;
Ensure regular reporting to Switzerland on the implementation of Projects financed by the Contribution, as well as to immediately report any irregularities;
zagotavljanje rednega poročanja Švici o izvajanju projektov, financiranih s prispevkom, kakor tudi takoj poročanje o kakršnih koli nepravilnostih;
Organise annual meetings at overall Slovenian - Swiss Cooperation Programme level in consultation with the Swiss Embassy and to present an annual report;
organiziranje letne seje na splošni ravni izvajanja slovensko-švicarskega programa sodelovanja po posvetovanju z veleposlaništvom Švice ter predstavitev letnega poročila;
Be responsible for the reimbursement to Switzerland of unduly paid sums financed by the Contribution;
odgovornost za povračilo sredstev Švici ob neupravičenih izplačilih, financiranih s prispevkom;
Ensure information and publicity about the Slovenian - Swiss Cooperation Programme;
zagotavljanje informacij in obveščanje javnosti o slovensko-švicarskem programu sodelovanja;
Ensure storing of all relevant documents relating to Projects implemented within the Slovenian - Swiss Cooperation Programme for 10 years after the completion of Projects.
10 let po dokončanju projektov zagotavljanje hranjenja vseh pomembnih dokumentov v zvezi s projekti, izvedenimi na podlagi slovensko-švicarskega programa sodelovanja.
The NCU can delegate part of the tasks and responsibilities mentioned above to one or more Intermediate Bodies and Executing Agencies.
Nacionalni koordinacijski organ lahko del navedenih nalog in pristojnosti prenese na enega ali več vmesnih organov in izvedbenih agencij.
5.2 Intermediate Body
5.2 Vmesni organ
Intermediate Body means any legal public or private entity which acts under the responsibility of the NCU or which carries out duties on behalf of the NCU with regard to Executing Agencies implementing Projects.
Vmesni organ pomeni javno ali zasebno pravno osebo, ki deluje v pristojnosti nacionalnega koordinacijskega organa ali v njegovem imenu opravlja naloge v zvezi z izvedbenimi agencijami, ki izvajajo projekte.
The main tasks of the Intermediate Bodies are to:
Glavne naloge vmesnih organov so:
Call for and collect Project proposals, review compliance with the requirements for Project proposals (Chapter 2) and assess the quality of applications submitted;
razpisovati in zbirati predloge projektov, pregledovati skladnost z zahtevami za predloge projektov (2. poglavje) in ocenjevati kakovost predloženih vlog;
Submit Project proposals with appraisal reports to the NCU;
nacionalnemu koordinacijskemu organu pošiljati predloge projektov skupaj s poročili o oceni;
Implement tender processes or delegate this task to an Executing Agency;
izvajati postopke javnih naročil ali prenesti to nalogo na izvedbeno agencijo;
Supervise and steer the implementation of Projects in accordance with the Project Agreements and the Implementation Agreements, and carry out the necessary controls;
nadzorovati in usmerjati izvajanje projektov v skladu s projektnimi in izvedbenimi sporazumi ter ga preverjati;
Check the invoices received from the Executing Agencies, verify the authenticity and correctness of submitted documents as well as the eligibility of costs on payment claims;
pregledovati račune, prejete od izvedbenih agencij, ter preverjati verodostojnost in pravilnost predloženih dokumentov, kakor tudi upravičenost stroškov v zahtevkih za plačilo;
Certify invoices and submit certified invoices to the NCU or to the Paying Authority;
potrjevati račune in predložiti potrjene račune nacionalnemu koordinacijskemu organu ali plačilnemu organu;
Report to the NCU on the progress of Project implementation;
poročati nacionalnemu koordinacijskemu organu o napredku pri izvajanju projekta;
Check for irregularities and report them to the NCU;
iskati nepravilnosti in o njih poročati nacionalnemu koordinacijskemu organu;
Ensure storing of all relevant documents related to Projects implemented within the Slovenian - Swiss Cooperation Programme for 10 years after the completion of Projects.
deset let po dokončanju projektov zagotavljati hranjenje vseh ustreznih dokumentov, ki se nanašajo na projekte, izvedene na podlagi slovensko-švicarskega programa sodelovanja.
5.3 Executing Agency
5.3 Izvedbena agencija
An Executing Agency is any public authority, any public or private corporation as well as any organization, recognized by the Parties and mandated to implement a specific Project financed under this Framework Agreement.
Izvedbena agencija je javni organ, javna ali zasebna družba ali organizacija, ki sta jo pogodbenika priznala in pooblastila za izvajanje posameznega projekta, financiranega po tem sporazumu.
Consequently, the Executing Agency is the contracting party for service and supply contracts in the framework of approved Projects.
Zato je izvedbena agencija pogodbenica za pogodbe o storitvah in dobavi na podlagi odobrenih projektov.
The Project Agreement shall contain the name of the Executing Agency.
Projektni sporazum vsebuje ime izvedbene agencije.
Its tasks and responsibilities shall be defined in the Implementation Agreement.
Njene naloge in pristojnosti so opredeljene v izvedbenem sporazumu.
The Paying Authority is responsible for ensuring appropriate financial control over the use of the Swiss Contribution.
Plačilni organ je odgovoren za zagotavljanje ustreznega finančnega nadzora nad porabo prispevka.
It shall in particular:
Njegove naloge so predvsem:
Check the conformity of the payment claims;
pregledovati ustreznost zahtevkov za plačila;
Submit the respective reimbursement requests to Switzerland;
Švici predložiti zahtevke za plačila;
Keep accounts of all reimbursement requests made to Switzerland;
voditi računovodstvo za vse zahtevke za plačila, ki so bili predloženi Švici;
Report periodically to the NCU on financial flows.
redno poročati NKO o finančnih tokovih.
The Paying Authority ensures that payments are made to the claimants within the specified deadlines.
Plačilni organ zagotavlja, da so plačila upravičencem izvedena v določenih rokih.
5.5 Audit Authority
5.5 Revizijski organ
For the implementation of the Cooperation Programme between Switzerland and Slovenia, the Budget Supervision Office (BSO) of the Republic of Slovenia is responsible for ensuring effective audit function.
Pri izvajanju programa sodelovanja med Švico in Slovenijo je Urad za nadzor proračuna Republike Slovenije pristojen za zagotavljanje učinkovite revizije.
The main task of the BSO are to:
Glavne naloge Urada za nadzor proračuna so:
Ensure an adequate auditing function;
zagotavljati učinkovite revizije;
Establish an annual system audit plan, which takes Swiss requirements into account;
vzpostaviti letno načrtovanje revizije sistema, ki upošteva švicarske zahteve;
Perform audits within the implementation structure of the Cooperation Programme between Switzerland and Slovenia and report to Switzerland;
opravljati revizijo načina izvajanja programa sodelovanja med Švico in Slovenijo ter poročati Švici;
Provide competent Swiss authorities or mandatees acting on their behalf with its assistance;
zagotavljati pomoč švicarskim pristojnim javnim organom ali pooblaščencem, ki delujejo v njihovem imenu;
Ensure storing of all reports from audits preformed related to the Swiss-Slovenia Cooperation for ten yeas after the completion of Projects.
deset let po dokončanju projektov zagotavljati hranjenje vseh poročil o opravljenih revizijah na podlagi slovensko-švicarskega sodelovanja.
5.6 Project Audit Organisation
5.6 Revizijski organ za projekt