EN 11 12 2019 Official Journal of the European Union C 417/119 THE OFFICEŐS REPLY 3 20 14 EASO acknowledges the observation This issue has been raised by EASO in bilateral contacts with the respective Member States, with the Commission and with the EASO Management Board since a long time: Ń As regards Italy, a hosting arrangement was signed in November 2017, but still awaits ratification by the Italian Parliament Ń As regards Greece, an advance draft was achieved after several rounds of consultations, but not finalised, due to the change of government in Greece Ń As regards Cyprus, the operations have only recently reached the level of activity requiring the establishment of a proper regional EASO office and contacts have been made with the national authorities to initiate negotiations regarding the hosting arrangement The new Executive Director has already expressed her intention to prioritise this matter and will soon visit the aforementioned Member States and meet national authorities 3 20 16 EASO acknowledges the observation Intra muros Time and Means specific contracts are used to define the workload (e g person-days) and its specific needs or services for requested profiles for ICT consultants EASO makes a clear distinction between ICT consultants who do not fall under the scope of any collective labour agreement, and temporary workers (interims) that have entered into an employment contract with a temporary employment agency to which labour law and a collective labour agreement may apply While interims providing services at EASO are directly supervised by staff, the work performed by ICT Consultants is under the full management and supervision of the Contractor Therefore, the intra muros Time & Means contracts do not include any employment law concepts or terms (i e employee, employer, working hours, holidays, salary, holiday allowance, etc ) During 2018, ICT consultants worked on 34 different EASO projects and delivered in total 3 727 concrete deliverables, which are all traceable to concluded contracts, including Time and Means contracts Nevertheless, EASO is considering reviewing its template for Time and Means contracts as to include in each contract a list of deliverables that are to be performed under the contract, and will continue its diligence as to avoid any potential perception of a temporary worker relationship or an employment relationship between EASO and the ICT Consultants 3 20 17 While EASO acknowledges technical shortcomings in the procurement procedures, the Office is of the view that both procedures are regular However, EASO takes notes of the finding of the Court and in order to avoid any further negative findings in relation to this contract is therefore considering adequate corrective actions while ensuring business continuity 3 20 20 The Agency acknowledges the observation EASO has agreed and documented corrective measures on the internal control systems as following: Ń to create an internal audit capability by Q4 2019, Ń to create an ex-post internal control capability by Q3 2019 The selection process has been implemented and the function will be operational by September 3 20 21 The Agency acknowledges the observation EASO intends to launch recruitment procedures to reinforce the internal legal function by Q3/4 2019 EASO is currently working on the centralisation of the legal affairs matters, whereby the internal legal function is acting as principal coordinator on legal matters and main contact point with internal and external stakeholders EASO is also working on the centralisation of legal contracts and contract management, and the centralisation of pre-litigation and litigation cases in available tools, while establishing internal processes for provision of legal advice/support/review and establishing networks and regular meetings with internal/external stakeholders as needed to perform high quality legal support 3 20 22 The Agency acknowledges the observation The policy is being finalised and is expected to be approved by Q3 2019 and to be implemented by Q4 2019 This policy provides the guidelines and criteria for the Management Team to implement a risk assessment, identify and document the sensitive functions in EASO together with the agreed mitigating controls 
SK 11 12 2019 Úradný vestník Európskej únie C 417/119 ODPOVEĎ ÚRADU 3.20.14. Úrad EASO uznáva pripomienku. Úrad EASO túto otázku už dlhšie tematizuje v rámci bilaterálneho kontaktu s príslušnými členskými štátmi, s Komisiou a so správnou radou EASO: — vprípadeTalianskaboladohodaohosťovanípodpísanávnovembri2017,aledoterazsačakánajejratifikáciutalianskym parlamentom, — sGréckombolaponiekoľkýchkoláchkonzultáciídosiahnutápredbežnádohoda,ktoréalenebolafinalizovanázdôvodu výmeny vlády v Grécku, — operácienaCyprelennedávnodosiahlirozsah,ktorýsivyžadujezriadenieriadnejregionálnejpobočkyEASO,apretoboli s národnými orgánmi nadviazané kontakty, aby sa mohli začať prvé rokovania o dohode o hosťovaní.