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2025 RELEASE UNDER THE PRESIDENT JOHN F. KENNEDY ASSASSINATION RECORDS ACT OF 1992

DO NOT REPRODUCE

RETURN TO CIA

SECRET

ANNEX B

THE 201 SYSTEM

DOHB 70-1-1

CHAPTER III

15 November 1974

RETURN TO CIA

Background Use Only

Do Not Reproduce.

Rescission: Annex B of Chapter III, CSHB 70-1-I, 27 October 1966

1. INTRODUCTION

The 201 system provides a method for identifying a person of specific in-

terest to the Operations Directorate and for controlling and filing all pertinent

information about that person. The system also provides a means for identifying

subjects of 201 files from various categories of information about them and for

producing lisits of 201 personalities according to those categories. Only a rela-

tively small number of personalities indexed are of sufficient interest to justify

opening a 201 dossier. These are normally subjects of extensive reporting and

CI investigation, prospective agents and sources, members of groups and organi-

zations of continuing target interest, or subjects on whom a volume of corre-

spondence has accumulated.

2. THE 201 SYSTEM

The principal features of the 201 system are:

a. The 201 Number: a unique number, i.e., 201-1234567, assigned to each

individual in the system to serve as identifying file humber for reporting on that

individual.

b. The 201 Dossier: the official file containing the 201 opening forn (Form

831) and all biographic reporting on and references to the individual, i.e, per-

sonal history, current status, and prospects.

c. The Master 201 Record; a machine record generated by the opening of

a 201 file. This record produces the master 201 reference for the Main Index and

stores the pertinent information which may later be retrieved' for special listings

d. Main Index Master 201 Reference: this reference, printed in reply to an

Index Search Request, is printed as illustrated below. When data are absent

within the record, succeeding data items or lines will be moved up and the ref.

erence consolidated.

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DOHB 70-1-1

CHAPTER III, ANNEX B

15 November 1974

CROIX,

SEX

ILLIAM PENDLET

DOB 12 APR

_CIT

GERy

REF AACD-12115, 20 JUN S3

OCC PHARMACIST

SUBJECT

CODe

CHEY

RECENTLY ATTENDED THE SEVENTEENITH ANNUAL

CONFERENCE OF

THE

INTERNATIONAL ASSOCIATION OP

19 OCTOBKAC

CHEMISIS

PHARYACISTS HELD IN MUNICH,

GERMANY PROM 22 THROUGH

NOV 70

201-00326719

OI CODES AA XX

ROD DATE S:

Information About Subject

I. Sequeuce Number and Name

2. Sex and Date of Birth

3. Citizenship

4. Place of Birth

5. Occupation

B. Occupation Code

7. Text

Document Reference Date Group

8. 201 Number

9. Name Type Indicator

10. O1. Codes

11. Record Date (year only)

12. Reference

ISG Control Information

13. Date of latest update of the record

14. STAR Index Record Number

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DOHB 70-1-1

CHAPTER III, ANNEX B

15 November 1974

e. Ol Code: a tivo letter symbol used in conjunction with the 201 per-

sonality records in the 201 system to record the association of an individual

(1) general OI codes (Attachment 4)

(2) 0I codes assigned to a specific component for intelligence services

or other specific organizations.

component may request an Ol code be established by submitting a men

andum to the DDO/RMO through the component Records Managemer

Officer.

A 201 personality may be assigned to Ol codes. An OI code may be assigned

shen the 201 Personality File Action Request (Form 831) is initiated

(see

paragraph 3b below) by filling in Box 13 or a code may be assigned or added

at a later date by a Form 831 amendment.

The 201 system has the capability of producing machine listings of 201

personalities by OI codes. For example, if an OI code has been opened for the

security service of a certain country a listing may be compiled of all members

of that service.

201 Machine Lists: produced from the mechanized 201 Index, based o

ames or other identifving information of personalities on whom 201 dossie

3. OPENING A 201 DOSSIER

a. General

• The opening of a 201. dossier is the prerogative of an operational com-

ponent, in coordination with the Information Services Group. An opening creates

a master 201 record. Changes to the master record and the occasional closing.

of a 201 dossier are controlled jointly by the desks and ISG. 201 dossiers may be ;.:

opened on persons who meet the carding criteria described in Chapter Il of this

handbook, when there is a reasonable expectation that additional information

will be acquired and filed in such a dossier. Generally dossiers are opened on

persons about whom counterintelligence information is being reported, and per-

sons of operational interest to the Operations Directorate, specifically those!

persons for whom provisional operational approvals and operational approvals

are requested (see exception belos). 201 files are not to be opened on staff!

employees, staff agents and most categories of contract employees: Files on!

25

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::

DOHB 70-1-1

•CHAPTER III, ANNEX B

15 November 1974

persons who are only of local interest to a field station or Headguarters desk

and on whom no DDO records correspondence exists are not a part of the DDO

records systém and are to be maintained by that unit. Some desks levy require.

ments.on ISG for automatic 201 openings on certain categories of persons whose :

names appear in incoming dispatches. These are listed in Attachment 2. 201

dossiers should be opened in the following categories:

(1) Subjects of provisional operational approval and operational ap-

proval requests. However, a file need not be opened when a POA is requested

for persons being trained for a foreign liaison service and who are of opera-

tional interest for training purposes only.

(2) Persons for whom the field requests a 201 opening.

(3) MHFIXTURE personalities: bonafide diplomats of other than

denied area countries, in close association with staff personnel.

(4) Subjects of a Personal Record Questionnaire Part I.

(5) Persons on whom a Main Index search reveals information in five

or more documents (see DOI 70-20).

(6) Subjects of Interagency Source Register memoranda from LSN/

ISR (opened only by IP/RMS).

b. Requesting a 201 File Opening

Headquarters desks may open a 201 file by filling out and submitting

a 201 Personality File Action Request (Form 831) to the Records Main-

tenance Section (IP/RMS). Form 831 is also used to create or amend the

master

201 record and 201 machine listings and to register the assign-

ment of a cryptonym to a 201 personality, Attachment 3 consists of sample

201 Personality File Action Requests for opening and amending 201's. A field

station may request the opening of a 201 file by writing 201. in the Head

quarters file or cross-reference box on the dispatch form and/or after' the

subject's name in the body of the dispatch. A telepouch request for a 201 opening

is made by indicating 201- in the file number line. A cable request is made by

placing 201- after the term "File" on the last line of the transmission. -IP/AN

will open 201 files as requested by dispatch or telepouch but it is the responsi-

bility of the desk to respond to cable reguests. Field stations are nötified of

201 openings through receipt of the field master 201 record.

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DOHB 70-1-1

CHAPTER III, ANNEX B

15 November 1974

4. CONTENTS OF THE DOSSIER

Material which is filed in the dossier includes but is not limited to:

• a. 201 Personality File Action Request (Form 831).

b. Biographic information including photographs, fingerprints, and

handwriting samples.

?

c. Personal Record Questionnaire Parts I and II.

d. Operational and other security approvals.

e. Name check replies, requests, clearances, and approvals.

&. Acknowledgement of pseudonym.

g. 201 personality assessments and evaluations.

h. Copy of contract and termination papers.

i. Secrecy agreement.

j. Agent Duty Status Report.

"k. Training and evaluation.

1. SGSWIRL report.

m. Newspaper clippings.

•. Any information which helps provide a better understanding of the

subject and our interest in him; this may include operational reporting;

-.n.

5. MAINTENANCE OF 201 DOSSIERS

The 201 personality dossier contains, in document date order, papers which

have been made a part of the Central Records System as well as those which

have not. Record documents may range from newspaper or magazine articlés

on the subject to finance and other _administrative papers.

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DOHB T0-1-1

,CHAPTER IlI, ANNEX B

15 November 1974

• (1) Duplicate material, i.e., exact copy(s) of a document.

(2) Name trace form (Form 362) unless it has been the basis for

the opening.

(3) All abstract slips.

(4) All document restriction notices (Form 1884).

(5) The disseminated version of positive intelligence information it

a copy of the raw report is contained in the 201 file; the dissemination number

then must be transferred to the first page of the raw report.

(6) Routing slips, routing and record sheets (Form 610) and dispatch

cover sbeets unless there are remarks such as coordinations or comments.

• Record copy documents which only repeat substantive informatic

ontained in other documents in the tile; authorization for destruction

(8) Top Secret documents are not to be retained in a 201 dossier

forwarded to Central Files; the document must be downgraded for retention

in the 201 dossier. To downgrade a Top Secret document, an authorized

officer in the originating office or the Records Officer having jurisdiction

over the contents of the material must possess Top Secret, classification

authority. If the document cannot be downgraded the file should be retained

at the desk or the copy of the TS document should be removed, retained

in a desk TS file or forwarded to the Top Secret Control Officer, and a

cross-reference sheet (Form 867) placed in the 20i file giving the location

of the TS document:

• (9) Deferred documents (see 5b(2)).

b. Maintenance Procedures

(1) All material in a 201 dossier will be filed in document date order.

In the case of document attachments which have been classified into a 201

23.2

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7

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DOHB 70-1-1

CHAPTER III, ANNEX B

15 November 1974

dossier and separated from the basic document by the assignment of a slash

number, the attachment will be filed by the date of the basic document.

(2) Deferred documents will not be filed in a 201 dossier. If they are

to be retained in the dossier they should be sent to IP/RMS for classification

into that 201.

(3) Field inder cards (held by some desks) and area desk cards may

be retained in the 201 as part of a consolidation procedure.

These cards

should be mounted on a full-size sheet of paper for filing in the 201..

(4) A 201 dossier previously opened on a person who becomes a staff

employee and which contains Record Copy documents will be restricted to

the ISG/DIP unless the desk retains the restriction. The dossier should be

closed if there are no Record Copy documents in it.

(5) A 201 opened in pseudonym should be consolidated into the true

name 201 if one exists or converted to the true name.

(8) Field and duplicate (shadow) ^201 files no longer of active interest

should be incorporated into the official 201 after the duplicate material

has been purged by the desk officer and the remaining information classified

to that 201 by the Analysis Section (IP/AN).

(7) Any document with a predecessor organization cover sheet or an

OPC (Office of Policy Coordination) cover sheet from the Archives and

Disposition Section (IP/ARD) must be returned to IP/ARD for processing

to the 201.

(8) Desk memoranda (with or without a document source number)

containing substantive or derogatory information on the subject of the 201

should be sent to IP/AN to be classified officially into the 201 file

(9) An attachment which should be separated from its basic document

for inclusion in a-201 personality dossier will be forwarded with the basic

document to IP/AN for processing into the 201,

(10) To retain the PEL, RYBAT, or KAPO sensitivity of a document

remaining in a 201 dossier being retired to Central Files, place that document

in an envelope sealed with black tape (see DOI 70-17). Any RYBAT, P&eL,

or KAPOK document sent to Central Files not in a black-taped envelope will

automatically be handled as desensitized. A black-taped envelope may con-

tain only one document and must be filed in chronological order within the

file. If there are numerous documents of this type the desk officer may black--

tape the entire dossier rather than individual documents (see DOI 70-10).

28.3

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.'...:..

DOHB 70-1-1

CHAPTER III, ANNEX B

15 November 1974

Black-taped dossiers of dossiers with black-taped documents will be

handled as restricted dossiers.

• UNCLASSIFIEO

SURVEST LON

1.1t?t

USt ONLY

• CONFIDENTIAL

ROUTING AND RECORD SHEET

TRANSMITTAI 07 ILLOTIVE 201 DOSSIERS

IT SECRET

тато

IP/11108

C6-52

(Por guldance 8eo (SHB 70-1-2,

Свирчет ІІІ, Аззах В.)

Tolue (a) + 08-701450687

at 201-_

Dosater)

_Mor-Restricted Danslar

For SplLE ChArga DORElaTAs

All documenta prior to

..

Parvariod to 58/71208. AlI

documento after Taça)

retainod at

13.

BIDE

7 SECRET - D COHFIDENTIAL

• UNCLASSIFIED

=...

28.

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DOHB 70-1-1

CHAPTER III, ANNEX B

15 November 1974

6. 201 DOSSIER CHARGES

A 201 dossier may be kept on permanent charge at the desk during any

period of active interest. If the dossier is transferred to another desk, the desk

officer who is transferring the dossier must notify Central Files of the transfer.

Central Files will then send the Notice of Transfer of Document or File Account-

ability (Form 2977) to the new action desk officer.

TO:

CONFIDENTIAL

NOTICE OF TRANSFER OF DOCUMENT OR FILE ACCOUNTABILITY

MANE

Moon

This 1s to notify you that accountability for the document(s) and/or f1le(s) elted

belou has been transferred to you by:

IP's records nou reflect you as the custodian.

COUPONENT

Please contact IP/fIles,

Ext. 4362,

SUBJEET OF ARDUIST

DOC, STADOL & HUMAIA DOC, DATE

яка, но.

1º99 2977

CONFIDENTIAL

The new action desk officer must then fill out a 201 Personality File Action

Request (Form 813) to change the action desk designation to insure that the

201 personality will be included in the Headquarters and field machine listings

for his component.

7. RESTRICTED DOSSIERS

2. Access to a sensitive 201 dossier may be restricted by holding the file at the

desk or placing it on restriction in Central Files.

(1) The dossier may be restricted by checking-Box 2 on the 201

Personality File Action Request (Form 831) when the file is opened.

28.5.

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(

SECRET

DOHB 70-1-1

CHAPTER III, AVNEX B

15 November 1974

2021) must accompany the dossier.)

miti he detray to ration and held la Centeal File by muba.

COXFIDENTIAL

(thon PIllad In)

DATE

IP/FI

GC-52

TUBE DI-6

IP/ DCU

GC-40

TUBE IT-L

ACTION DESTI

2.

FILE RESTRICTION NOTICE

To restrlet a filo, couplore Section A (signature of R.O. sot

To renove

a restriction, couplete Saction B (R.O. sigaature

Decessary).

SELANTORLA

RESTRICT TO: (Use COuntIy aT DOn-COuntTy code Dunder. See CSI 70-28).

RESTRICIED BY:

COMPONENT:

(o000T

_ Date:

SECTION A

REMOVE RESTRICTION (AUTORIZEN BY)

COMPONENT:

1099 2021 Mr.

CONFIDENTIAL

„Date?.

_R.O. No.

b. Access to a restricted dossier located in Central Files is limited to the

personnel of the restricting desk or persons authorized by that desk. Any request

for the charge of a restricted dossier of any, document within a restricted dossier

roud la cover shite the retiring di Thn a mo then on at ho ha

o the requester or deny the request and return the dossier to Central Files. The

desk will notify the requester of a denial

c. Anyone requesting a restricted dossier, or a document within a restricted

dossier, permanently or temporarily charged to a desk, will be referred to that

desk by Central Files.

28.8

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DOHB 70-1-1

CHAPTER III, ANNEX B

15 November 1974

8. REQUESTS FOR INFORMATION ON 201 PERSONALITIES

The Automated Index Section (IP/AIS) will provide the identity of t

lect or will be refered unles test fO des restricted, in whic

case the

IP/AIS will also provide the 201 number assigned to a name, unless the 201

file is restricted, or state that there is no 201 number assigned. Requesters should

supply identifying information whenever available for each name submitted.

'Requests pertaining to five or fewer names or numbers may be made by

telephone by calling the IP/AlS red line extension; IP/AIS will provide the

information by return call to the requester's extension as listed in the Badge

Table. Requests for more than five names or numbers must be listed and sent

by tube or courier to IP/AIS; IP/AIS will reply by retum mail.

9. 201 DOSSIER CANCELLATION

A 201 file may be authorized for cancellation by a Records Officer, after

appropriate coordination. The fle should be forwarded to IP RMS wich wil

destroy the folder and the cards leading to it and will remove the name and

number from machine lists. Any Record Copy document contained in the folder

«ill be reclassified to another appropriate file or sent to the Destruction Unit

(IP/DU) as directed by the desk Records Officer.

10. 201 MACHINE LISTINGS

Machine listings provide field stations and Headquarters desks with names

and 201 numbers in the requester's particular geographic or functional area of

interest. If a component wishes to exclude a sensitive 201 personality from its

alphabetic, numeric, and cryptonym listings, this may be done when opening

the 201 or later by a 201 amendment. On the 201 Personality File Action Request

(Form 831) leave the country of location (Box 15) and interest desk (Box 16)

blank, use the non-country code 200 in the action box (Box 14), and Indicate

permanent charge to the responsible desk The only listing which will include the

201 number is the IP/201 record for the Vital Records program. 201 listings are

categorized as standard or nonstandard and as scheduled or special.

a. Standard Listings

interes a serican all to ead arter Country di Dosad on, a con nteres

28.7

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істой!

DOHB 70-1-1

CHAPTER III, ANNEX B

15 November 1974

Desk" blocks on the 201 Personality File Action Request (Form 831). The

standard listings available are:

1(1) Aphabetical by surname, leading to a 201 number;

(2) Alphabetical by given name, leading to a 201 number;

(3) Alphabetical by cryptonym, leading to a 201 number;

(4) Numerical, leading to a surname;

(5) Numerical, leading to a cryptonym.

FUL A CHINA

301 SUAMNE ALPHA LIS

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7109/1312169

711981109/00

СРУБО МЕ Т8 9718582993127390

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DOHB 70-1-1 •

CHAPTER IT, ANNEX B

15 November 1974

All' standard listiags are cumulative; previous editions must be destroyed

upon receipt of current editions. These listings are by their very nature extremely

sensitive compilations of information and must be given every possible safeguard.

b. Non-Standard Listings

Based on one or more of the following selection criteria:

• л.

(1) Country of location

:.

(2) 01 codes (organization and/or intelligence affiliation)

(3) Citizenship

(4). Year of birth (plus or minus a given number of years).....

(5) Occupation.

These selection criteria may be used singly or in combinations. For example,

a user could obtain a list of all 201 personalities who have been assigned the

Ol code of XX or codes of XX, XY, or XZ. A 201 personality list could also be

produced of all persons who were born in Germany between the years 1915

and. 1920, with the occupation computer specialist, who are now citizens of the

United States, located in Mexico, and who had been assigned the OI code AA.

Note however that the listing would contain only those personalities with an

Ol code AA. Those personalities with an OI code other. than AA and those

with no Ol code would be excluded. The requester could however ask that

persons who have not been assigned an OI code also be included. Note also

that when retrieving lists based on occupation, the listing will be only as specific

as the occupation code (Attachment 1). The occupation code for a courier

covers only a documented courier. Some occupation codes cover more than one

occupation. For example, the occupation code CRAF covers those who practice

some trade or manual occupation, i.e., carpenters; bricklayers, painters, mechanics

and electricians. If a list is requested for electricians, all others in this category

will be included in the printout. These non-standard listings may be sorted.

(arranged) according to any, but not more than three, of the following keywords:

(a) Sumame +

(b) Given name

(c) Date of birth

: (d) Country of birth

(e) Citizenship

(f) OT code

(g) Location

26.9

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DOHB 70-1-1

CHAPTER III, ANNEX B

15 November 1974

c. Scheduled Listings

Standard and non-standard listings printed semiannually.

• d. Special Listings

Unscheduled, usually non-standard, listings produced on a one time basis

in response to special operational requirements.

e. Request for Listings

All requests for standard or non-standard alphabetical and numerical 201

listings for Headquarters and the field, for changes in periodic listings, and for

information on the 201 machine list system should be made to the component

Records Management Officer.

28.10

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'DOHB 70-1-1

CHAPTER III, ANNEX B

Attachment 2

15 November 1974

AUTOMATIC 201 DOSSIER OPENINGS

lote: 201 files will be opened automatically by IP/AN on the following cat

ories of people

1. Arab Republic of Egypt (ARE) 29

a. Diplomats with rank of third secretary or above.

b. Military attaches and assistant military attaches.

c. Intelligence officers of the General Intelligence Department (CID).

(Prior to opening of an ARE]201 file, check with NE/E for correct spelling

of name and additional biographic data.)

2. British Commonwealth

a. A porterely dented members offst and a ero it religence

b. Ali positively identified members of the Irish Military Intelligence Service

• Cha Count go fit any Front of a ratore not per

unless there is at least a date of birth given.

29.

d. All members of the Security Service of the Royal Canadian Mounted

Police (RCMP-SS):

3. Cuba

Intelligence service employees (DSE, DGI).

Israe

a All Israeli diplomats. [C/NE/1SR]should be indicated as the originating

office with CI/SP always indicated as the secondary office of interest.

b. Military attaches.

c. Assistant military attaches.

d. Identified intelligence officers.

28.15

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DOHB 70-1-1

•CHAPTER III, ANNEX B

Attachment 2

15 November 1974

5. North Vietnam

All diplomats and NFLSV (PRG) officials stationed abroad.

6. USSR

a. All Soviets assigned PCS to an official representational installation, len,

embassy, consulate, commercial representation, national airline (Aeroflot)

office, news media office.

b. All Soviets assigned PCS to the United Nations in New York, Paris, Geneva,

and Vienna.

c. Audio technicians, after coordination with SE desk concerned.

d. Students who will be studying abroad for a full academic year at institutions

of higher learning.

26.16

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;./dikis.

1 4g5rt

CLANDESTINE SERVICES

HANDBOOK NO. 43-751

70-1-1

CSAB 49-1-1

CHAPTER I

15 February 1960

.!:

ANNEX B

'";

PERSONALITIES - 201 AND IDN NUMBERS

!??'

A relatively small proportion of the total number of

ties indexed by the cs are ot active operational interesy at any given

point in time. These are normally, subjects of extensive reporting and

Cl investigation, prospective agents and sources, and members of

groups and organizations of continuing target interest. Each of these

personalities is assigned either a 201 number or an IDN number.

2. The 201 number serves a dual purpose. It brings the files on

these personalities into the CS records system. A single number,

e•go, 201-123456, is assigned to each person, and a dossier controlled

by this number is established which contains, or has cross referenced

to it, all of the reporting on the individual's personal history, current

status.and prospects. Once the 201 number is assigned, it is used in

future reporting on the individual both as a file number and in, place of

other Identifying data. Up-to-date machine listings are published

periodically to help field stations and headquarters desks keep book

on those 201 personalities falling in their particular geographic or

• functional area of interest.

chude the td betoo person of operato at here tease on their

connection with a target group or organization even though there may

not be sufficient information or specific interest to warrant opening

¿ra file. For grample: A considerable number of stations are concerned

- with the achivities of Cuban exiles. Coverage of their movements, :

; factions and objectives can be assisted by furnishing all participating

stations up-to-date listings containing information under the control:

*43

Reac

Отнех в В СпрІ

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CLANDESTINE SERVICES

HANDBOOK NO. 59-t-1

70-1-1

CSHB 48-1.1

CHAPTER IT, ANNEX B

15 February 1960

of the Cuban desk on the dramatis personae. In addition to 201 per -

of paton who shot be a contack of, athe rig mat ong be of

tangential interest or on whom there may be little or no data other

than that given in the listing itself:

4. To accommodate this type of requirement in the 201 system,

identifiable personalities concerning whom enough information is not

yet available to require the opening of a file may be assigned numbers

of the following type but in the same series:

IDN-123457

These are relabeled "201» if a file is opened. IN numbers are car-

ried with 201 numbers in appropriate genera. or special listings,

where they are identified by the letter "I" in the "Type of Name" col-

umn. IDN numbers are not eS file numbers.

5. All 201 code numbers are assigned by RID at headquarters,

either upon receipt of Form 831, or of a field dispatch. It a dispatch

is written about a personality not yet in the system, a 201 number for

it may be requested simply by writing under headquarters file number

in the dispatch form as follows:

Dispatch Symbol and No.

XYZA-12345

Headquarters File No.

= 201-

6. IDN numbers are assigned by RID at headquarters upon the

request of stations or desks which are developing special identification

programs within the 201 system. The field receives current notifica-

tion of new 201 openings and IN numbers through the Field Index Card

Service..

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## Page 19

14-00000

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CLANDESTINE SERVICES

HANDBOOK NO. 43-1-1

70x-1

CSHB 43-7-7

CHAPTER III, ANNEX B

15 February 1960

7. Stations or branches often are concerned with personalities

not of general CS concern. Files on these may be kept in any desired

order. Should such personalities become of general CS interest,

they must be brought into the 201 system.

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